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HomeMy WebLinkAboutPPC Minutes - 2.13.18 MINUTES February 13, 2018 CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION CALL TO ORDER The meeting was called to order at 5:00 p.m. by Chairperson Malfatti ROLL CALL Present: Jolene Malfatti, Chairperson Shirley James, Vice Chairperson Hermes Monzon, Commissioner City Staff: Justin Lovell, Commission Secretary Marissa Garren, Commission Clerk AGENDA REVIEW NO CHANGES ORAL COMMUNICATIONS / PUBLIC COMMENT NONE APPROVAL OF REGULAR MEETING MINUTES: December 6, 2017 Motion—Chairperson Malfatti / Second—Commissioner Monzon to approve the minutes as submitted. Approved by unanimous voice vote. PUBLIC HEARING ITEMS NONE ADMINISTRATIVE ITEMS 1. Annual Reorganization of the Parking Place Commission. (Justin Lovell, Public Works Administrator) Chairperson Malfatti and Vice Chairperson James nominated Commissioner Monzon as the new Chairperson of the Commission. Commissioner Monzon and Vice Chairperson James nominated Chairperson Malfatti as the new Vice Chairperson. Motion – Vice Chairperson James / Second – Chairperson Malfatti approved the reorganization of the Parking Place Commission with Hermes Monzon as Chairperson, Jolene Malfatti as Vice Chairperson and Shirley James as Commissioner. Approved unanimously by roll call vote (3-0-0). February 13, 2018 Page 2 of 4 2. Report regarding a resolution modifying hour limits in Parking Lot 1 and Parking Lot 4 to allow permit holders to park in the selected spaces in accordance with South San Francisco Municipal Code 11.56.020. (Justin Lovell, Public Works Administrator) Secretary Lovell reported to the Commission the demand for parking permits has risen, especially for surface lots. Contractors have also been requesting these permits, which has contributed to the higher demand. During the next several months, some of the surface lots will be closed. With the increase in demand, surface lot permit holders will now be able to park in metered spaces in certain surface lots. In surface lot 1, 16 metered spaces will be available to permit holders; 10 spaces in lot 4; 20 spaces in lot 5; and 10 spaces in lot 12. With these changes, lots 1 and 4 will need their hours modified to ten hours since they are currently set with two and five hour time limits. These changes will provide an additional 57 spaces for surface lot permit holders. Commissioner Monzon inquired if these changes will take parking spaces away from hourly parkers. Secretary Lovell replied that this will sacrifice some spaces from hourly parkers; however there are additional options still available in other surface lots. These include lot 15, which will be open for another six to seven months offering 13 parking spaces; lot 17, lot 2, and the Miller Parking Garage. City staff will not increase the amount of permits currently being sold each month. Commissioner Monzon asked if the former fire station will be available for additional parking to the public. Secretary Lovell replied that this space is not open yet; however staff may rent it out and charge for contractor parking. If the space was to be opened for permit parking for the public, staff would need to do improvements to the space before opening. Chairperson Malfatti mentioned that she has been asked by several members of the public when the City’s second parking garage will open. Secretary Lovell replied that it will be a minimum of four years. Motion—Vice Chairperson James / Second—Chairperson Malfatti to approve the resolution modifying hour limits in Parking Lot 1 and Parking Lot 4 to allow permit holders to park in the selected spaces in accordance with South San Francisco Municipal Code 11.56.020. Approved unanimously by roll call vote (3-0-0). ITEMS FROM STAFF 1. Parking District quarterly financial update. (Justin Lovell, Public Works Administrator) Secretary Lovell reported to the Commission the Miller Parking Garage received no revenue for the month of December since parking was free. The Parking District’s revenues will cover all of its expenses. He also mentioned that the $75,000 revenue noted in the financial report is the Parking District’s share from the land at 150 Airport Boulevard sold to a developer to build housing. February 13, 2018 Page 3 of 4 He added that in total of 596 parking meters, meter transactions are stable on the percent paid by cash and credit card. In the Miller Parking Garage, approximately 70 percent are paid by credit card versus cash. On Parkmobile (pay by phone option), there hasn’t been a lot of variation and has been stable. The remaining parking spaces with Parkmobile should be active soon. At this time, parkers seem to prefer to use the metered spaces directly, instead of Parkmobile. 2. Parking Permit Policy changes. (Justin Lovell, Public Works Administrator) Secretary Lovell mentioned the parking permit policy changes including the elimination of annual permits. Staff has moved to an online permit system which provides city staff the contact information of permit holders for better communication purposes. With the increased parking permit demand and selling out all permits each month, staff is working some changes to make the process more efficient. There has been some interest in providing a quarterly parking permit. For permit holders on auto-renewal and auto-payment, the payment dates are moving up each month to provide enough time to reserve their permit and mail it to them on time. Staff has 370 permits available each month and would like to take 120 from that amount, offer them as quarterly permits. We are not adding or taking any permits away from the current monthly number being sold, just providing another purchasing option. He added that he has received several emails from downtown businesses who would be interested in the quarterly permit option. Staff is working to get this effective soon. Another change in the policy includes the permit renewal date each month. Staff wants to formalize the date, giving those on auto-renewal ten days to pay for their permit. If the permit is not paid within the ten days, it will be forfeited to a person on the waitlist. For any changes to the policy, permit holders are notified a minimum of six weeks before the effective date and notices are posted at the Finance Department. Secretary Lovell added that he has spoken with several other agencies regarding their parking permit purchasing procedures. Over the next several months, staff will look at the surface lots during peak times. If parking is under 100% occupancy, the number of permits sold each month can be increased since staff doesn’t sell more permits than the total number of spaces available. Staff is looking for ways to open a few more spaces in our parking lots. Commissioner Monzon reported that in front of a produce businesses on the 300 block of Grand Avenue, there is a green parking space and the same parker can remain in that same space all day as long as they keep paying the meter. Secretary Lovell noted the concern and will check on how the time limit is set up for 24-minute spaces on the 300 block of Grand Avenue, making sure they are not set up for two-hour time limits. Commissioner Monzon also inquired if the City’s parking enforcement officers patrol the commercial side of town. He mentioned that a citizen reported to him that on the 200 block of Harbor Way, one of the businesses occupies the majority of all of the on-street parking spaces. Secretary Lovell replied that even though Harbor Way is outside of the Parking District, parking is enforced all throughout the City. February 13, 2018 Page 4 of 4 Commissioner Monzon also mentioned that during a community meeting was held at Spruce School the previous week to discuss traffic improvements in the Linden/Spruce neighborhoods. Staff had mentioned that bulb outs may be installed on Linden Avenue. He asked if these bulb outs will compromise any parking spaces. Secretary Lovell replied that these are done for pedestrian safety and to help slow down cars. They will not compromise any parking spaces. 3. Parking Study updates. (Justin Lovell, Public Works Administrator) Secretary Lovell reported that with plans of the second parking garage, consultants are currently validating the City’s parking demand. An occupancy study was performed during the weekend of January 20, 2018. Data from the study will be analyzed then provided to staff. After that has been completed, staff will move onto site selection. Commissioner Monzon asked how the parking study is done. Secretary Lovell replied that the consultant uses a license plate reader while driving all of the downtown. They drive by once per hour for on-street parking and once every two hours for parking lots, from 8 a.m. to 8 p.m. They identify the average time a car is parked in one spot, which was an hour and a half based on the data from the previous parking study. The study was done on Baden Avenue, Linden Avenue, Miller Avenue, Spruce Avenue, Maple Avenue and all parking lots. The consultants are verifying how many additional spaces are needed in the downtown area. This study should be done by the end of February 2018 and the planning phase should be completed by October/November 2018. Conceptual designs will be provided and a site should be selected. The consultants should be presenting to the Commission at an upcoming meeting and a community meeting will be held requesting input from the public on the new parking structure. ITEMS FROM THE COMMISSION NONE Chairperson Malfatti adjourned the meeting at 5:58 p.m. Respectfully submitted, ______________________________ _____________________________ Justin Lovell Jolene Malfatti Parking Place Commission Secretary Chairperson