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HomeMy WebLinkAbout06.06.2018 Regular Minutes @6:30MINUTES REGULAR MEETING MEASURE W CITIZENS' y OVERSIGHT COMMITTEE tIFOR��� OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 6, 2018 6:30 p.m. Call to Order. Time: 6:30 p.m. Roll Call. PRESENT: Chair Zemke, Vice Chair Wong, Committee Members Alcalde and De Paz ABSENT PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION Committee Member Brosnan Report regarding the Community Civic Campus quarterly update for Quarter 3 Fiscal Year 2017- 2018 (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) Dolores Montenegro, Kitchell Program Manager, provided an overview of the Smith Group public outreach to obtain input on the design. She mentioned the April 25 presentation to Council and upcoming meeting on June 13 where the Council would provide direction to begin the schematic design. She stated community outreach would continue through schematic design, which was anticipated through the end of 2018, with construction documents by mid -2019 and the project under construction in 2020. Chair Zemke stated he was pleased with the Smith Group public outreach. Ms. Montenegro attributed the success to the work of staff and Council, as well as the Smith Group. Vice Chair Wong asked about delayed payments. Ms. Montenegro explained the 30 -45 -day lag in processing payment requests. She stated $1.2 million had been spent and explained that any unexpended funds would roll over to the next fiscal year. She discussed the conclusion of the initial phase with a $3 million expenditure. She stated the number would increase to $6 -7 million in design. She stated the City's rate was based on a time and rate basis. Vice Chair Wong asked about the list of contractors on the last page of the report. Ms. Montenegro discussed inclusion of the professional services anticipated in the budget, with Smith Group and Kitchell as the largest contracts. Mina Richardson asked if the design had changed based on the outreach. Ms. Montenegro discussed the initial massing models to determine sizes and square footage and increase in the Fire Station to accommodate a third bay. She stated there had been no change to programming. Ms. Richardson expressed concern about the cost of the project and questioned funding sources. She asked the status of the funding, full cost of the project and where the information could be found in the budget. She suggested remodeling the existing Fire Station and Library to save money. She discussed the need to replace the swimming pool and suggested building a new pool with Measure W funds. She discussed other bonds that fell short on funding. 2. Report regarding roles and scope of the Measure W Citizens' Oversight Committee (Richard Lee, Director of Finance) Director Lee provided an overview of the Measure W funds and committee duties. He stated discussion of pension costs was beyond the scope of the committee. Committee Member Alcalde clarified his concern about the Ca1PERS deficit and use of Measure W funds to pay the unfunded liability. He discussed his right to freedom of speech. Committee Member De Paz requested a report on other projects Measure W funds might be used for. Vice Chair Wong commented on Ca1PERS unfunded liabilities and stated it was a statewide issue. She stated the committee did not have a say on the City's budget. Chair Zemke asked if the bonds for construction costs of the Civic Campus would be tied to Measure W or a general obligation of the City. Director Lee stated they would be general obligation bonds. Committee Member Alcalde stated he had been told they were revenue bonds. Director Lee stated they would be lease revenue bonds, which were a general obligation of the general fund. Chair Zemke stated Measure W would be shown as a source of revenue to secure the bonds. Committee Member Alcalde asked what type of bonds would be used. Director Lee stated the City would be leasing assets owned by the City to secure the debt. Committee Member Alcalde stated it was a general obligation bond. Director Lee stated general obligation bonds required a vote of the people. REGULAR MEASURE W COC MEETING JUNE 6, 2018 MINUTES PAGE 2 Committee Member Alcalde stated he would believe the report from the bond counsel. Director Lee explained that bond proceeds would need to be available by 2020. Vice Chair Wong requested additional information on the bond issuing details. Director Lee stated he would provide additional information to clarify the City's bond information. Vice Chair Wong asked if Measure W funding could be used to cover General Fund projects and asked how the committee could control that spending. Director Lee stated the budget process outlined the use of Measure W funds. Mina Richardson asked why the City had not borrow the full $172 million and questioned the $28 million gap to be made up by parcel sales and fundraisers. Chair Zemke stated it was premature to answer those questions but would be answered prior to issuance of bonds. Director Lee stated the more appropriate avenue for Ms. Richardson to receive information would be at the June 13, 2018 Council meeting. Report regarding Measure W Fiscal Year 2017 -18 financial reports as of April 30, 2018 (Richard Lee, Director of Finance) Director Lee summarized the Measure W financial reports. Chair Zemke asked when the information would be presented to the City Council. Director Lee stated he believed it was on the June 13 agenda. ADJOURNMENT At 7:12 p.m., Chair Zemke adjourned the meeting. Submitted by: Gabriel Rbdrigu z; D uty City Clerk City of South San Francisco REGULAR MEASURE W COC MEETING MINUTES Approved by: William Zemke, C " airman City of South SanT rancisco JUNE 6, 2018 PAGE 3