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2018-05-09 e-packet@7:00
Wednesday, May 9, 2018 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda May 9, 2018City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. LIZA NORMANDY, Mayor KARYL MATSUMOTO, Mayor Pro Tempore RICHARD A. GARBARINO, Councilman MARK ADDIEGO, Councilman PRADEEP GUPTA, Councilman FRANK RISSO, City Treasurer KRISTA MARTINELLI, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 8/21/2018 May 9, 2018City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Presentation of proclamation recognizing May as Asian American and Pacific Islander Heritage Month. (Karyl Matsumoto, Mayor Pro Tempore) 1. Proclamation recognizing National Public Works Week, May 20-26, 2018. (Eunejune Kim, Director of Public Works/City Engineer) 2. Presentation providing an update on Get Us Moving San Mateo County. (Dan Lieberman, SamTrans) 3. California Voter’s Choice Act (SB 450) (Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer, County of San Mateo) 4. Presentation of a proclamation recognizing May as Older Americans Month. (Karyl Matsumoto, Mayor Pro Tempore) 5. PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS Page 3 City of South San Francisco Printed on 8/21/2018 May 9, 2018City Council Regular Meeting Agenda PUBLIC HEARING Report regarding the second public hearing to receive community input regarding district boundaries for district-based elections pursuant to Elections Code Section 10010. (Mike Futrell, City Manager; Shalice Tilton and Douglas Johnson, National Demographics Corporation) 6. Report regarding holding a public hearing on the City of South San Francisco’s 2018-23 Five-Year Consolidated Plan and 2018-19 One Year Action Plan for the Community Development Block Grant Program and adopting a resolution: 1) approving the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 Annual Action Plan ; 2) authorizing submittal of the plans and all other required documents to the United States Department of Housing and Urban Development; 3) authorizing a budget transfer to incorporate the federal Administrative Funds into the 2018-19 operating budget; and 4) authorizing the City Manager to execute all documents and certifications necessary to secure and award the Administrative Funds for the City. (Maria Wada, Community Development Coordinator) 7. A resolution approving the City of South San Francisco’s 2018-23 Five-Year Consolidated Plan and 2018-19 One Year Action Plan for the Community Development Block Grant Program and authorizing 1) submittal of the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 Annual Action Plan and all other required documents to the U.S. Department of Housing and Urban Development; 2) a budget transfer to incorporate the federal Administrative Funds into the 2018-19 operating budget; and 3) the City Manager to execute all documents and certifications necessary to secure and award the Administrative Funds for the City. 7a. Report regarding resolution amending the Fiscal Year 2018-19 Master Fee Schedule. (Richard Lee, Director of Finance) 8. Resolution amending the Fiscal Year 2018-19 Master Fee Schedule.8a. ADMINISTRATIVE BUSINESS Report regarding a regarding a resolution authorizing the City Manager to execute fire plan review services agreements with 1) CSG Consultants Inc., in an amount not to exceed $300,000 per year for a two year period, and 2) West Coast Code Consultants Inc., in an amount not to exceed $300,000 per year for a two year period, with the ability to renew for an additional two years at the City’s sole discretion. (Jess Magallanes, Fire Chief) 9. Page 4 City of South San Francisco Printed on 8/21/2018 May 9, 2018City Council Regular Meeting Agenda Resolution authorizing the City Manager to execute fire plan review services agreements with 1) CSG Consultants Inc., in an amount not to exceed $300,000 per year for a two year period, and 2) West Coast Code Consultants Inc., in an amount not to exceed $300,000 per year for a two year period, with the ability to renew for an additional two years at the City’s sole discretion. 9a. Report regarding a resolution supporting legislation to protect net neutrality and authorizing the signing of a Cities Open Internet Pledge confirming the City’s commitment to net neutrality regulation. (Tony Barrera, IT Manager) 10. Resolution supporting legislation to protect net neutrality and authorizing the signing of a Cities Open Internet Pledge confirming the City’s commitment to net neutrality regulation. 10a. A report regarding a resolution authorizing the donation of a surplus fire ambulance to the Sister City of Atotonilco El Alto, Jalisco, México. (Jess Magallanes, Fire Chief) 11. Resolution authorizing the donation of a surplus fire ambulance to the Sister City of Atotonilco El Alto, Jalisco, Mexico. 11a. CONSENT CALENDAR Motion to approve the Minutes from the meetings of April 18, 2018 and April 25, 2018. 12. Motion confirming payment registers for May 9, 2018. (Richard Lee, Director of Finance) 13. Report regarding resolution supporting the Veterans and Affordable Housing Bond Act 2018. (Mike Futrell, City Manager) 14. Resolution supporting the Veterans and Affordable Housing Bond Act 2018.14a. Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard. (Eunejune Kim, Director of Public Works) 15. Resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard. 15a. Report regarding letter to the California Public Employees Retirement System (CalPERS) opposing Assembly Bill 1912 (Richard Lee, Director of Finance) 16. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 5 City of South San Francisco Printed on 8/21/2018 May 9, 2018City Council Regular Meeting Agenda Page 6 City of South San Francisco Printed on 8/21/2018 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-394 Agenda Date:5/9/2018 Version:1 Item #:1. Presentation of proclamation recognizing May as Asian American and Pacific Islander Heritage Month.(Karyl Matsumoto, Mayor Pro Tempore) City of South San Francisco Printed on 5/3/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-272 Agenda Date:5/9/2018 Version:1 Item #:2. Proclamation recognizing National Public Works Week, May 20-26, 2018.(Eunejune Kim, Director of Public Works/City Engineer) City of South San Francisco Printed on 5/3/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-395 Agenda Date:5/9/2018 Version:1 Item #:3. Presentation providing an update on Get Us Moving San Mateo County. (Dan Lieberman, SamTrans) City of South San Francisco Printed on 5/3/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-368 Agenda Date:5/9/2018 Version:1 Item #:4. California Voter’s Choice Act (SB 450)(Mark Church,Assessor-County Clerk-Recorder &Chief Elections Officer, County of San Mateo) City of South San Francisco Printed on 5/3/2018Page 1 of 1 powered by Legistar™ 1 What is the California Voter’s Choice Act (SB 450)? •Landmark legislation –Effective January 1, 2018 •Fundamentally transforms elections to All-Mailed Ballot/Vote Center Model with Ballot Drop-off Locations •Part of a sweeping collection of election reforms designed to increase voter participation 2 14 Counties Selected to Participate •San Mateo •Inyo •Madera •Napa •Nevada •Orange •Sacramento •San Luis Obispo •Calaveras •Santa Clara •Shasta •Sierra •Sutter •Tuolumne 3 5 Counties Participating San Mateo Madera Napa Nevada Sacramento 4 Applicable Elections •The Act applies to all elections including Presidential and Gubernatorial Elections •Distinguished from San Mateo County’s All- Mailed Ballot AB 2028 Pilot Program, which applied only to Local Consolidated Elections and Local Special Elections •Discretionary at the County level 5 California Voter’s Choice Act Election Dates •June 5, 2018 Statewide Direct Primary Election •November 6, 2018 Statewide Direct General Election 6 Voting Options •Vote by Mail •Vote Centers •Ballot Drop-off Locations 7 Vote by Mail •Every registered voter is mailed a ballot •Mailed 29 days before the election (May 7) •Return envelopes are postage paid •Provided in Spanish, Chinese and English •Postmark + 3 days (June 8) 8 Vote Centers •Vote in person at “any” Vote Center countywide •Early voting starting 29 days before Election Day •Will be open on two weekends and Memorial Day •At least one Vote Center in each city or town •Voters can receive replacement ballots •Voters can drop off voted ballots 9 Vote Centers (Continued) 10 •Real time access to VoteCal database allows for immediate verification of voter status •Conditional Voter Registration available on-site at Vote Centers •Multilingual and Accessibility Assistance •Three Accessible Voting Machines per Vote Center Vote Center Formula 11 •29 days before Election Day: 4 Vote Centers •10 Days before Election Day: 1 Vote Center for every 50,000 registered voters:* 9 Vote Centers •3 Days before Election Day: 1 Vote Center for every 10,000 registered voters:* 39 Vote Centers * Required by SB 450. Based on estimated 390,000 registered voters. Ballot Drop-off Formula •28 Days before Election Day: 1 Ballot Drop-off Location for every 15,000 registered voters:* 28 Ballot Drop off Locations (26 Required) •Military Grade Exterior Drop Box: Designed with Image Capture Technology * Based on estimated 390,000 registered voters. 12 Vote Center/Ballot Drop-off Locations 13 14 June 2 through June 5 Grand Avenue Library 306 Walnut Avenue Fire Station 64 2350 Galway Drive South San Francisco May 7 through June 5 Main Library 840 West Orange Avenue Vote Center Locations 15 Main Library 840 West Orange Avenue South San Francisco May 7 through June 5 City Hall 400 Grand Avenue Ballot Drop-off Locations Election Administration Plan (EAP) •Requires the County to prepare a comprehensive Election Administration Plan for the administration of elections •Consultations with the Voting Accessibility Advisory Committee (VAAC) and the Language Accessibility Advisory Committee (LAAC) •Includes Voter Education and Outreach Plan •EAP was approved by the Secretary of State with minor modifications 16 Community Education and Outreach –Public Meetings –Public Service Announcements –Radio/Television/Print Advertisements –Social Media –Direct Voter Contact (Postcards) –Website Postings –Multilingual Communications 16 Digital “I Voted” Sticker –Recognizes voters’ participation in the election –For voters’ social media and digital signatures –Optional banner indicating number of years voters have been registered 17 Vote Center Technology •June 2018 Election –Deploy 400 eSlate voting machines, 210 laptops with VPN and Wi-Fi connections, and on-demand ballot printing systems •2020 Presidential Election –Evaluating new voting system that will be designed to operate in a Vote Center environment using: -Ballot scanners -E-poll books 18 Voting System Security •State Certified Voting System •“Closed” Voting Tabulation System -No Online Connectivity to Voter Registration database •Digital Encryption to protect data •Physical Hardware Access Controls •Strict Chain of Custody security processes •Best practices and rigorous staff training to mitigate risks and cyber security breaches •Dual Factor Authentication 19 Conditional Voter Registration •Available at all Vote Centers •Voters who missed the registration deadline can register to vote, up to and including Election Day -Voters will complete a registration form (paper or online) and be provided with a provisional ballot -The provisional ballot will be counted when the voter’s eligibility is confirmed 21 22 San Mateo County Registration & Elections Division www.smcacre.org/elections registrar@smcacre.org Phone: 650.312.5222 California Secretary of State VotersChoice.SoS.Ca.Gov VotersChoice@sos.ca.gov Contact Information 23 Thank you! City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-411 Agenda Date:5/23/2018 Version:1 Item #:4. Presentation of a proclamation recognizing May as Older Americans Month. (Karyl Matsumoto, Mayor Pro Tempore) City of South San Francisco Printed on 5/17/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-317 Agenda Date:5/9/2018 Version:1 Item #:6. Report regarding the second public hearing to receive community input regarding district boundaries for district -based elections pursuant to Elections Code Section 10010.(Mike Futrell,City Manager;Shalice Tilton and Douglas Johnson, National Demographics Corporation) RECOMMENDATION Staff recommends the City Council conduct a second public hearing to solicit community input on boundaries and composition of new council election districts,including whether the City should retain the current five councilmembers with a rotating mayor system,or change to four by-district councilmembers and a separate citywide-elected mayor. BACKGROUND/DISCUSSION The City Council is currently elected under an at-large election system,whereby councilmembers are elected by all the voters in the City of South San Francisco (“City”).Moving to by-district elections would require a councilmember (and all candidates for that vacant position)to reside within a designated district and be elected only by voters of that district. On March 6,2018,the City received a certified demand letter from Shenkman &Hughes,P.C.alleging a violation of the California Voting Rights Act (CVRA).The CVRA prohibits at-large election systems from impairing the ability of a protected class (e.g.members of a race,color,or language minority group)to elect candidates of its choice or its ability to influence the outcome of an election.Plaintiffs who prevail in CVRA litigation may compel the City adopt district elections and/or a specific districting map.Additionally,a prevailing plaintiff is entitled to reasonable attorney’s fees and litigation expenses.When cities have defended a CVRA lawsuit,settlements to pay for attorney fees have ranged from as little as $385,000 (Escondido)and $800,000 (Santa Barbara)to as high as $3,000,000 (Modesto)and $4,500,000 (Palmdale),depending on whether the lower court decision was appealed. On April 11,2018,the City Council adopted resolution no.52-2018 declaring the City’s intent to transition from at-large elections to district-based councilmember elections pursuant to Elections Code Section 10010. Adoption of this resolution began a 90-day “safe harbor”during which time no plaintiff can sue the City under the CVRA.A prospective plaintiff may not file suit against the City if the process to transition to district-based elections is completed by the end of the 90-day safe harbor period. On April 25, 2018, the City held its first public hearing to receive community input regarding district elections. The City’s demographer, National Demographic Corporation (NDC) launched the process of gathering public input on the City’s district boundaries for councilmember elections. A public participation kit which included a City of South San Francisco Printed on 5/4/2018Page 1 of 5 powered by Legistar™ File #:18-317 Agenda Date:5/9/2018 Version:1 Item #:6. paper map of the City was distributed at the meeting and posted on the City’s website so all residents will have the opportunity to propose district maps for consideration. These paper maps can be submitted in person or emailed to the City at DistrictElections@ssf.net. Since the first public hearing, NDC has launched an online mapping tool that is available on the City’s website at www.ssf.net/government/district-elections <http://www.ssf.net/government/district-elections%20>. A video tutorial of how to use the online mapping tool is also provided on the City’s website so residents can learn how to draw and submit proposed maps online. Timeline Required by Elections Code Section 10010 The City must hold at least two public hearings to provide input on the composition of the district maps before draft district maps are drawn. The City must then hold at least two public hearings after the maps are drawn to receive public input on the content of the draft maps and the proposed sequence of elections. Lastly, a final public hearing will be held before the City adopts an ordinance implementing the selected council election district map. The City scheduled these required public hearings to gather public input on the composition of districts for April 25th and May 9th. Draft maps based on public input and maps submitted by the public will be released at City Hall and on the City’s website no later than May 16th. Two additional public hearings will be held on May 23rd and June 20th to gather public input on the proposed draft maps and sequence of elections. A public hearing is currently scheduled to occur on June 27th and July 11th to introduce and adopt an ordinance to implement the selected district map and sequence of elections. Public Input on Composition of Districts To date, no proposed district maps have been drawn. The purpose of this second public hearing is to continue identifying neighborhoods, “communities of interest,” and other local factors that should be considered or used as “building blocks” to begin drafting maps. The public is welcome to participate in the process by drawing district lines and submitting their proposed district maps for the City. May 11th is the initial deadline to submit proposed district maps for consideration at the third public hearing on May 23, 2018. It is important to note that the maps are likely to experience considerable change as they move from initial drafts to a final adopted map. At the May 9th City Council meeting NDC will continue to gather public input on the City’s district boundaries for councilmember elections. NDC will provide a brief tutorial of how to use the online mapping tool will so residents can learn how to draw and submit proposed maps online. Under Elections Code Section 10010, draft districting maps and the related proposed election year sequencing must be published seven days prior to the initial public hearing where Council considers those maps. Because the first hearing on the draft maps is scheduled for May 23rd, draft maps will be published on the City website and will be made available at City Hall no later than May 16th. State law also requires that any new maps created later in the process be posted at least seven days prior to consideration by City Council. The final selected map must also be published seven days prior to adoption by City Council. Mapping Process Following the second May 9th public hearing held prior to the release of the official draft maps, the City’s demographic consultants will provide a set of two to four draft maps, which will be published along with all of the maps received from the public. The goal of the NDC maps is to start the discussion by providing a set of significantly different maps that show a range of options, not “the best” map. Over the course of the hearings, City of South San Francisco Printed on 5/4/2018Page 2 of 5 powered by Legistar™ File #:18-317 Agenda Date:5/9/2018 Version:1 Item #:6. all maps will be discussed and narrowed down to “focus” maps that are then redrawn and revised to improve upon them. If the City is prepared at the conclusion of the June 20th hearing to designate its preferred map, City Council can instruct staff to include the selected map in the draft ordinance at the June 27th meeting. If the City is not ready on June 20th to designate its preferred map, City Council may select the final map at the time the ordinance is introduced on June 27th. Demographics of the South San Francisco A demographic profile of the City by ethnicity, race, education, income, language spoken at home, renter- occupied/owner-occupied housing, single-family/multi-family housing, and other socio-economic factors is included as Attachment 1. As seen in the NDC presentation (Attachment 2), eligible Latino voters are particularly concentrated along Highway 101 and on the north side of El Camino Real (Highway 82) below Chestnut Avenue. Asian-American residents of the City are particularly concentrated in the north, southwest, and just west of Orange Memorial Park. African-Americans make up more than 25 percent of the citizen voting age population (CVAP) in the downtown region just north of Grand Avenue. The percentage of renter-occupied households and other socio-economic data for the City will be further explained by NDC at the May 9th public hearing. Criteria for Creating District Maps Federal law requires city council election districts contain nearly equal total populations, comply with the Federal Voting Rights Act, and avoid using race as a predominate factor in drawing district lines. The U.S. Supreme Court has also allowed small population deviations necessary to achieve “traditional redistricting principles.” These principles represent goals, rather than requirements, and the City will ultimately need to select the final district map that best balances these often competing goals. Cities often face difficulty achieving all of these goals. For example, a perfectly compact district is a circle, but it is impossible to have a district map comprised entirely of perfect circles. Federal Requirements: 1.Reasonably equal populations in each district. 2.Compliance with the Federal Voting Rights Act. 3.Race is not used as a “predominate” factor in districting decisions. Traditional Redistricting Principles: ·Respect for communities of interest. ·Compact and contiguous. ·Follow major visible features such as rivers or major roads. ·Consideration of planned future growth areas is allowed, but not required. The equal population requirement under federal law mandates that the total population of the largest and smallest districts cannot vary by more than ten percent of the ideal population size.The total population counts for the City must be based on the 2010 U.S.Census under state law.For example,if South San Francisco adopts a five-district map,the ideal district population would be 12,726 persons in each district.Accordingly, the difference between the largest and smallest districts should be no larger than 1,276 persons.If the City adopts a four-district map,the target district size is 15,908 persons in each district,and the difference between the largest and smallest districts should be no larger than 1,591 persons.Based on its experience helping cities in California transition to district-based elections,NDC suggests the districts be within five percent of the target City of South San Francisco Printed on 5/4/2018Page 3 of 5 powered by Legistar™ File #:18-317 Agenda Date:5/9/2018 Version:1 Item #:6. in California transition to district-based elections,NDC suggests the districts be within five percent of the target district size.Slightly larger deviations are possible if population deviations are properly balanced with smaller deviations at the other end of the range.The demographic consultant will explain how this the equal population requirement works in practice when district boundaries are proposed. Finally,NDC will discuss communities of interest at length at the hearing.The definition of a community of interest is very flexible,as long as race is not the predominate factor in that definition.Some communities of interest may request to be divided by district boundary lines,which may dilute their ability to elect one favored candidate in each district that divides them.However,in exchange,dividing communities of interest may give the community a direct connection to multiple councilmembers instead of only one councilmember. Sequence of Elections The “sequencing of elections”referred to in Elections Code Section 10010 refers to the year each individual council district elects its representative councilmember.Under the current at-large system,all voters in the City vote every two years to select the two or three councilmember positions that are vacant that election year.With the change to by-district elections,each voter will only vote once every four years for a council representative when their district has a vacant seat. If the City chooses a five-district map,two districts would elect councilmembers in 2020 and every four years thereafter,and three districts would elect councilmembers in 2022 and every four years thereafter.If the City chooses a four-district map,two districts will hold elections in each even-numbered year.If the City adopts to have a mayor elected at large,everyone in the City would be able to vote for the mayor every two years or every four years,depending on what term of office the City Council chooses to adopt for the elected mayor.If the City chooses a four-district map,an elected mayor with a two-year term would allow the voters of the entire City to vote for a mayor in each election cycle.If the elected mayor served a four-year term,the voters of the entire City would vote for a mayor every other election cycle. Public Outreach The City has provided information about the district elections process via several mediums,including social media,press releases,and the City website.The website is updated daily and allows users to select a language and have it translated instantly.Postcards have been sent to all residents informing them of the meeting schedules and referring them to the website for more information.The City Clerk’s Office has also posted these postcards around the City. At each public hearing,City Staff will continue to provide hard copies of the staff report and supporting documentation in three languages:Spanish,Simplified Chinese and Tagalog.These documents are then posted to the website as well.There have been and will continue to be Spanish interpreters at each public hearing as well. City staff will provide information about district elections at the following events:all scheduled voter registration events throughout the City;the farmer’s markets,the Mayor’s State of the City Events,and the City of South San Francisco Printed on 5/4/2018Page 4 of 5 powered by Legistar™ File #:18-317 Agenda Date:5/9/2018 Version:1 Item #:6. registration events throughout the City;the farmer’s markets,the Mayor’s State of the City Events,and the Memorial Day Parade event.The League of Women Voters will also focus on district elections at three meetings being held in South San Francisco on May 11,May 14,and June 2.Information has been sent to the following Homeowner’s Associations for distribution among their members:The Manor Association,Inc., ParcPlace of South San Francisco,1 Appian Way/Colina,Hidden Oaks,Ponderosa Heights,Merimont, Chaparral,and Braewood Westborough Condos.Additionally,City staff has been in contact with the Superintendent of the South San Francisco Unified School District,the local Rotary Club,and the Kiwanis Club and will continue to reach out to community organizations,as well as organize tables or events throughout the City and in several different neighborhoods. FISCAL IMPACT The cost of hiring the demographic consultant will be approximately $65,000.This includes all expenses, including travel,related to assisting the City comply with all legal requirements associated with transitioning to district-based elections.Additionally,if the City transitions to district elections in the required 90 days,the City’s liability will be capped at $30,000.Elections Code Section 10010(f)permits a prospective plaintiff to demand reimbursement for the cost of work to generate a demand letter alleging a violation of the CVRA. Within 45 days of receiving a written demand for reimbursement from Shenkman &Hughes,the City must reimburse the prospective plaintiff for reasonable costs claimed,up to $30,000.The prospective plaintiff must substantiate the demand for reimbursement with financial documentation,such as a detailed invoice for demography services. There are additional expenses related to translating materials into Simplified Chinese,Tagalog and Spanish,as well as for interpreters that provide live translation services at public meetings.There are also expenses related to promotional materials to promote public awareness and participation. CONCLUSION Staff recommends the City Council continue soliciting community input on district boundaries and the composition of council election districts,including whether the City should retain the current five councilmember seats with a rotating mayor system,or change to four by-district councilmembers seats and a separate citywide-elected mayor. ATTACHMENTS 1. Summary of Demographics in South San Francisco 2. NDC District Elections Presentation City of South San Francisco Printed on 5/4/2018Page 5 of 5 powered by Legistar™ NDC Summary Demographic Profile 4/18/2018 Race/Ethnic Profile CountPercent ACS Profile CountPercent Total Population63,632ACS Total Population66,5095% Latino21,64534%Immigrant26,50640% NH White14,01622%Naturalized (pct of total immigrants)17,51866% NH Black/African-American1,5943%Age 5+62,703 NH Native American2650%Speak English at home26,73343% NH Asian-American23,82137%Speak Spanish at home15,86725% NH Pacific Islander1,1172%Speak an Asian language at home15,43425% NH Other3291%Speak other language at home4,6697% NH Multi-Race8451%Speak English only "well" or less14,18923% Citizen VAP total44,781Age 25+47,881 CVAP Latino11,60226%Age 25+, no HS degree7,38815% CVAP NH White11,97027%Age 25+, HS degree (only)24,87952% CVAP NH African-American1,2043%Age 25+, bachelor degree (only)12,13225% CVAP NH Asian & Pacific Islander19,53044%Age 25+, graduate degree (only)3,4837% CVAP Other 4751%Households20,983 Child under 18 in Household6,32530% Voter Registration (Nov. 2016)31,739Income $0-25k2,51712% Estimated Latino Reg11,10735%Income $25-50k3,12015% Spanish-Suraned Reg.9,97831%Income $50-75k3,31016% Asian-Surnamed Reg.4,50014%Income $75-200k9,65846% Filipino-Surnamed Reg.2,6208%Income $200k+2,37711% Est. NH White Reg.11,99138%Housing units22,078 Est. African-Amer. Reg1,3384%Single-Family15,16069% Democratic Reg.17,91656%Multi-Family6,91831% Republican Reg.3,86812%Rented8,31840% Other/No Party Reg.9,95631%Owned12,66560% Voters Casting Ballots (Nov. 2016)24,08676%Voters Casting Ballots (Nov. 2014)10,32137% Estimated Latino Voters8,36835%Estimated Latino Voters2,90928% Spanish-Surnamed Voters7,51731%Spanish-Surnamed Voters2,61425% Asian-Surnamed voters3,29414%Asian-Surnamed voters1,19112% Filipino-Surnamed voters1,9018%Filipino-Surnamed voters6316% Est. NH White voters9,38339%Est. NH White voters5,12150% Est. African-Amer. Reg1,0034%Est. African-Amer. Reg4504% Democratic voters14,23359%Democratic voters6,24060% Republican voters3,01513%Republican voters1,60116% Other/No Party voters6,83728%Other/No Party voters2,48024% City of South San Francisco Sources: 2010 Census, California Statewide Database (2014 and 2016 November elections), 2012-2016 American Community Survey Special Tabulation of Citizen Voting Age data, and 2012-2016 American Community Survey data. "Latino" registration and turnout numbers are Spanish-surnamed data adjusted with US Census Population Division's California adjustment factor. City of South San Francisco 2018 Districting Initial Hearings May 9, 2018 South SF is not alone facing CVRA Switched (or in the process of switching) as a result of CVRA: At least 165 school districts 28 Community College Districts More than 90 cities 1 County Board of Supervisors More than 10 water and other special districts. Key decisions & settlements Only Palmdale has gone to trial on the merits (the city lost) Key settlements: Palmdale: $4.7 million Modesto: $3 million Anaheim: $1.1 million Whittier: $1 million Santa Barbara: $600,000 Tulare Hospital: $500,000 Madera Unified: about $170,000 Hanford Joint Union Schools: $118,000 Merced City: $42,000 Placentia: $20,000 May 9, 2018 2 Project Timeline May 9, 2018 Date Event April 11 Adopted resolution of intent to change to district elections April 25 1st hearing: gather public input on the composition of zones May 9 2nd hearing: gather public input on the composition of zones May 11 Deadline to submit maps for consideration on May 23. May 16 Draft maps released at City Hall and on City website by this date. May 23 3rd hearing: public input on draft maps and election sequencing June 20 4th hearing: public input on draft maps and election sequencing June 27 5th hearing: hearing and introduction of ordinance July 11 6th meeting: Adopt ordinance 2020 First by-district elections in two districts 2021 Districts redrawn to reflect 2020 Census data 2022 First by-district elections in remaining three districts 3 May 9, 2018 Demographic Summary 4 Latinos are 26% of the eligible voters (measured by Citizen Voting Age Population counts); Asian-Americans are 44%; African-Americans are 3%; and Whites are 27%. This same detailed data will be provided for each district in each draft map. Each of 5 districts would have about 12,726 residents, while each of 4 districts would have about 15,908 Race/Ethnic Profile Count Percent ACS Profile Count Percent Total Population 63,632 ACS Total Population 66,509 5% Latino 21,645 34%Immigrant 26,506 40% NH White 14,016 22%Naturalized (pct of total immigrants)17,518 66% NH Black/African-American 1,594 3%Age 5+62,703 NH Native American 265 0%Speak English at home 26,733 43% NH Asian-American 23,821 37%Speak Spanish at home 15,867 25% NH Pacific Islander 1,117 2%Speak an Asian language at home 15,434 25% NH Other 329 1%Speak other language at home 4,669 7% NH Multi-Race 845 1%Speak English only "well" or less 14,189 23% Citizen VAP total 44,781 Age 25+47,881 CVAP Latino 11,602 26%Age 25+, no HS degree 7,388 15% CVAP NH White 11,970 27%Age 25+, HS degree (only)24,879 52% CVAP NH African-American 1,204 3%Age 25+, bachelor degree (only)12,132 25% CVAP NH Asian & Pacific Islander 19,530 44%Age 25+, graduate degree (only)3,483 7% CVAP Other 475 1%Households 20,983 Child under 18 in Household 6,325 30% Voter Registration (Nov. 2016)31,739 Income $0-25k 2,517 12% Estimated Latino Reg 11,107 35%Income $25-50k 3,120 15% Spanish-Suraned Reg.9,978 31%Income $50-75k 3,310 16% Asian-Surnamed Reg.4,500 14%Income $75-200k 9,658 46% Filipino-Surnamed Reg.2,620 8%Income $200k+2,377 11% Est. NH White Reg.11,991 38%Housing units 22,078 Est. African-Amer. Reg 1,338 4%Single-Family 15,160 69% Democratic Reg.17,916 56%Multi-Family 6,918 31% Republican Reg.3,868 12%Rented 8,318 40% Other/No Party Reg.9,956 31%Owned 12,665 60% Voters Casting Ballots (Nov. 2016)24,086 76%Voters Casting Ballots (Nov. 2014)10,321 37% Estimated Latino Voters 8,368 35%Estimated Latino Voters 2,909 28% Spanish-Surnamed Voters 7,517 31%Spanish-Surnamed Voters 2,614 25% Asian-Surnamed voters 3,294 14%Asian-Surnamed voters 1,191 12% Filipino-Surnamed voters 1,901 8%Filipino-Surnamed voters 631 6% Est. NH White voters 9,383 39%Est. NH White voters 5,121 50% Est. African-Amer. Reg 1,003 4%Est. African-Amer. Reg 450 4% Democratic voters 14,233 59%Democratic voters 6,240 60% Republican voters 3,015 13%Republican voters 1,601 16% Other/No Party voters 6,837 28%Other/No Party voters 2,480 24% Traditional Districting Criteria Equal Population Federal Voting Rights Act No Racial Gerrymandering Communities of interest Compact Contiguous Visible (Natural & man-made) boundaries Planned future growth Federal Laws Traditional Criteria May 9, 2018 5 May 9, 2018 6 Heavily Latino Neighborhoods Latino eligible voters are particularly concentrated along Hwy 101 and on the north side of El Camino Real (Hwy 82) below Chestnut Ave. To comply with the Federal Voting Rights Act requirements for districts, these neighborhoods must not be divided in a way that dilutes their voting strength. May 9, 2018 7 Heavily Asian-American Neighborhoods Asian-Americans are particularly concentrated in the north, in the southwest, and just west of Orange Memorial Park. To comply with the Federal Voting Rights Act requirements for districts, these neighborhoods must not be divided in a way that dilutes their voting strength. May 9, 2018 8 Heavily African-American Neighborhoods African-Americans are more than 25% of CVAP only downtown just north of Grand. To comply with the Federal Voting Rights Act requirements for districts, these neighborhoods must not be divided in a way that dilutes their voting strength. May 9, 2018 9 Other Socio-Economic Data Available Renter-Occupied Households Defining Communities of Interest May 9, 2018 1st Question: what is your neighborhood or community of interest? A Community of Interest is generally defined as a neighborhood or community of shared interests, views, problems, or characteristics. Possible community feature/boundary definitions include: School attendance areas Natural neighborhood dividing lines, such as highway or major roads, rivers, canals, and/or hills Areas around parks and other neighborhood landmarks Common issues, neighborhood activities, or legislative/election concerns Shared demographic characteristics Such as similar levels of income, education, or linguistic isolation 2nd Question: Does a Community of Interest want to be united in one district, or to be divided to have a voice in multiple elections? 10 Map-Drawing Tools May 9, 2018 Use the paper map, the online tool, or any other map Draw your neighborhood; draw the district you want for your area; or draw an entire citywide map 11 Using the One-Page Paper Map May 9, 2018 12 Using the Excel tool May 9, 2018 13 Enter the district assignment in the highlighted column, and Excel will calculate the resulting demographic changes. Using the online tool May 9, 2018 14 1 6 7 4 2 3 5 Tutorials and help resources are available from the login page. Circled items: 1: controls to move around the map; 2: choose into which district selected territory will be placed; 3: options for how to select territory; 4: demographic summary of districts; 5: demographic change of currently selected area; 6: review map when finished; 7: submit map. Online Mapping Tool Public Hearing & Discussion May 9, 2018 15 1.Do you prefer Five districts (with rotating Mayor) or four districts with an at-large Mayor? 2.What is your neighborhood or “community of interest” 3.Do you prefer your neighborhood be kept together in one district or have multiple representatives? 4.What are other communities of interest in the City that should be considered when drafting maps? Questions or Comments? May 9, 2018 16 Email DistrictElections@ssf.net Call (650) 829-6616 More information will be available on the City’s website: ww.ssf.net/government/district-elections This page will be updated frequently City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1150 Agenda Date:5/9/2018 Version:1 Item #:7. Report regarding holding a public hearing on the City of South San Francisco’s 2018-23 Five-Year Consolidated Plan and 2018-19 One Year Action Plan for the Community Development Block Grant Program and adopting a resolution:1)approving the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 Annual Action Plan ;2)authorizing submittal of the plans and all other required documents to the United States Department of Housing and Urban Development;3)authorizing a budget transfer to incorporate the federal Administrative Funds into the 2018-19 operating budget;and 4)authorizing the City Manager to execute all documents and certifications necessary to secure and award the Administrative Funds for the City.(Maria Wada, Community Development Coordinator) RECOMMENDATION Staff recommends that the City Council hold a Public Hearing to receive public testimony on the 2018-23 Five-Year Consolidated Plan and 2018-19 Annual Action Plan for the Community Development Block Grant (CDBG) Program and adopt a resolution: •Approving the Consolidated Plan and Action Plan; •Authorizing the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME Administrative Funds for the City; •Authorizing submittal of the plans and all other required documents to the U.S.Department of Housing and Urban Development (HUD); and •Authorizing a budget transfer to incorporate the CDBG and Home Investment Partnerships Program (“HOME”) Administrative Funds into the Fiscal Year 2018-19 operating budget. BACKGROUND The purpose of this Public Hearing is to receive public comments on the City of South San Francisco’s draft 2018-23 Five-Year Consolidated Plan (Con Plan)and 2018-19 Annual Action Plan (Action Plan)for the CDBG Program (together,the “Plans”).The Con Plan assesses the City’s housing,community,and economic development needs and available resources and outlines a strategy for fiscal years 2018 to 2023.The Con Plan incorporates the Action Plan and provides the estimated CDBG and HOME funded grant allocations to non- profit agencies for Fiscal Year (FY) 2018-19. The draft Plans were made available for a 30-day public comment period beginning on April 10,2018 and notice of the Plans’availability for comment was published in the San Mateo County Times on April 10th.The Con Plan is designed to assess affordable housing and community development needs and market conditions, and to make data-driven,place-based investment decisions for the CDBG entitlement jurisdictions.The consolidated planning process serves as the framework for a community-wide dialogue to identify housing and community development priorities that align and focus funding from block grant programs.Per U.S. Department of Housing and Urban Development (HUD)requirements,the preparation of the Con Plan required City of South San Francisco Printed on 5/4/2018Page 1 of 5 powered by Legistar™ File #:17-1150 Agenda Date:5/9/2018 Version:1 Item #:7. Department of Housing and Urban Development (HUD)requirements,the preparation of the Con Plan required analysis and outreach to prepare the Assessment of Fair Housing (AFH)study.The AFH included community forums and consultations with stakeholders to address fair housing needs. The AFH (adopted by City Council in September 2017)was prepared in compliance with the requirements of HUD’s Affirmatively Furthering Fair Housing (AFFH)Rule.The City of South San Francisco (“City”)entered into a Collaborative Agreement with the County of San Mateo,the cities of Daly City,Redwood City and San Mateo,and the Housing Authority of South San Francisco to work together to prepare the AFH for the entire San Mateo County region in compliance with the AFFH Rule.The AFH was noticed and made available to the public per the updated Citizen Participate Plan and was approved by HUD on October 14, 2017. In addition to the AFH,the City of South San Francisco,in collaboration with the San Mateo County CDBG Cohort participated in additional community forums,surveys,and consultation with grantees to prepare and guide the preparation of the Con Plan.The Con Plan is carried out through Annual Action Plans,which provides a more concise summary of the actions,activities,and the specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified by the Consolidated Plan. The FY 2018-19 Action Plan provides the specific goals and program to support the needs of the City of South San Francisco that have been identified through the Consolidated Plan process. DISCUSSION Funding Recommendations The City Council reviewed all funding requests and held a public hearing to receive public testimony at its March 14,2018 meeting.During the public hearing,ten non-profit organizations made public comments.All of these non-profits were seeking CDBG or HOME Administrative Funds;they provided information on their programs and thanked City Council for their support. On March 21,2018 the CDBG Subcommittee of the City Council (“Subcommittee”)met to provide staff with direction on funding priorities,which were incorporated in the Con Plan and Action Plan.Similar to last Fiscal Year,the City has not yet been notified of its CDBG entitlement allocation for FY 2018-19.The City received $410,386 in FY 2017-18;however,with the shift in budget priorities and regulations at the federal level it is difficult to anticipate what the FY 2018-19 budget will include for entitlement cities. Attachment 1 provides the estimated CDBG budget for FY 2018-19.Similar to last Fiscal Year,the funding allocations are estimates and will be adjusted once the notice of entitlement has been received from HUD. Should the final entitlement award vary by more than 20 percent of the proposed budget,staff will return to the Subcommittee and/or City Council to refine the budget, in accordance with HUD regulations. Pursuant to federal spending limitations,a total of 15 percent of the entitlement amount plus 15 percent of prior year program income (from FY 2017-18)may be allocated to nonprofit organizations for public service activities.The amount available for public services is therefore undetermined at this point,but in the past has been approximately $80,000 per year. City of South San Francisco Printed on 5/4/2018Page 2 of 5 powered by Legistar™ File #:17-1150 Agenda Date:5/9/2018 Version:1 Item #:7. CDBG administration costs (i.e.City staff and consultant time to administer the grant)also have a mandated spending limitation of 20 percent of the entitlement amount plus 20 percent of estimated current year program income (from FY 2017-18).This line item’s spending limits are mandated by congressional statute and may not be exceeded. CDBG Programs Based on the feedback received during public outreach,affordable housing,public services,and improvements to public facilities for safety and accessibility continue to be of greatest concern to the community.The Con Plan and Action Plan establish goals and programs to address these concerns.The following is a summary of activities proposed to be funded under the CDBG Program.At its discretion,City Council may adopt or modify the Subcommittee’s preliminary funding recommendations. Public Services Project proposals and budgets submitted by nonprofit organizations seeking funding reflect a one-year program that would renew the same goals and objectives for the following year.FY 2018-19 is the start of a new two- year cycle.Attachment 2 includes a summary of Public Service Sub-recipients’recommended funding distribution and FY 2018-19 goals. The non-profits that submitted applications this year and were chosen for funding are listed below. ·CORA ·Hip Housing ·John's Closet ·Legal Aid Society ·Ombudsman Services ·Rape Trauma Services Center ·Samaritan House ·StarVista ·Project Sentinel ·CID ·El Concilio of San Mateo County ·Rebuilding Together Fair Housing The City has targeted the HOME Administrative funds it receives from the County for fair housing activities since the CDBG regulations require the City to affirmatively further fair housing.Fair housing activities may only be funded from administration or public service type funds.In FY 2018-19,the HOME Administrative funds are proposed to be allocated to Project Sentinel, a non-profit fair housing provider. City Sponsored Housing Rehabilitation Loan The Housing Rehabilitation Loan Program assists low-and moderate-income homeowners with loans and/or City of South San Francisco Printed on 5/4/2018Page 3 of 5 powered by Legistar™ File #:17-1150 Agenda Date:5/9/2018 Version:1 Item #:7. The Housing Rehabilitation Loan Program assists low-and moderate-income homeowners with loans and/or grants to rehabilitate their homes.This program demonstrates the City’s commitment to maintaining affordable housing and anti-blight and anti-displacement efforts.The Housing Rehabilitation Loan Program was modified recently to help broaden the range of eligible households and increasing the maximum loan amount from $35,000 to $65,000.The Housing Rehabilitation Loan Program is being modified to improve efficiency and to reduce administrative cost.Staff is currently working with other members of the CDBG Cohort of entitlement cities in San Mateo County to improve this program. Debris Box Vouchers Debris Box Vouchers are issued to clear code violations and for emergencies.Debris box vouchers are targeted for the cleanup of conditions that affect the health, safety, or appearance of properties. Emergency Home Repair Vouchers Emergency Home Repair Vouchers are grants of up to $5,500 for qualifying homeowners.These vouchers apply to minor emergency home repairs and minor code violations,such as broken sewer lines,water heater replacement,roof repairs,broken windows,etc.These grants have no fees or charges except any required permit fees. The homeowner is responsible for any costs beyond the grant amount. Public Improvement Projects In FY 2018-19,CDBG funds are proposed to be used to make public improvements.Such projects include updating and improving lighting to address safety concerns in the public right of way;installing pedestrian beacons to improve pedestrian safety along Grand Avenue and various locations throughout the City;and HVAC updates to community facilities. FISCAL IMPACT Approval of the Con Plan and Annual Action plan will allow for the inclusion of the HUD CDBG entitlement into the City’s FY 2018-19 operating budget.Further,the incorporation of the CDBG funding,reduces spending from the City’s General Fund towards programs such as public services,minor home repair,and public improvement projects. CONCLUSION Staff recommends that the City Council hold a Public Hearing to receive public testimony on the 2018-23 Five- Year Consolidated Plan and 2018-19 Annual Action Plan for the Community Development Block Grant (CDBG) Program and adopt a resolution: ·Approving the Consolidated Plan and Action Plan; ·Authorizing the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME Administrative Funds for the City; ·Authorizing submittal of the plans and all other required documents to the U.S.Department of Housing and Urban Development (HUD); and ·Authorizing a budget transfer to incorporate the CDBG and HOME Administrative Funds into the Fiscal Year 2018-19 operating budget. City of South San Francisco Printed on 5/4/2018Page 4 of 5 powered by Legistar™ File #:17-1150 Agenda Date:5/9/2018 Version:1 Item #:7. As previously noted,should the City’s final entitlement award from HUD vary by more than 20 percent of the estimated budget included in the FY 2018-19 Action Plan,staff will return to the Subcommittee and/or City Council to revise the funding proposals, in accordance with HUD regulations. Attachments: 1.2018-19 Estimated CDBG Budget 2.2018-19 CDBG Subcommittee Funding Recommendations City of South San Francisco Printed on 5/4/2018Page 5 of 5 powered by Legistar™ CDBG FY 18-19 (Estimate) FY 17-18 (Actual) Entitlement Amount 400,000 410,836 Prior Years Uncommitted Funds (Estimated Rollover)150,000 657,000 Program Income Estimate 30,000 Total 580,000 1,067,836 HOME HOME Administrative Funds 11,437 11,437 ESTIMATED TOTAL FUNDS (ALL SOURCES)591,437 1,079,273 PUBLIC SERVICES Estimate Actual 15 % of FY 18-19 Entitlement 60,000 61,625 15% of Prior Year Program Income - 28,975 Total Public Service Limit 60,000 90,600 CDBG ADMINISTRATION 20% of FY 18-19 Entitlement 80,000 82,167 20% of Estimated Current Year Program Income 6,000 7,412 Total Administration Limit 86,000 89,579 Attachment 1 Community Development Block Grant Program NOTE: All FY 18-19 Funds are estimates, final funding pending HUD allocations. FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS PUBLIC SERVICES CDBG Subcommittee Recommendation Grantee Request FY 18-19 Goals* 1 CORA 10,000 15,000 6 3 HIP Housing 9,000 10,000 13 4 John's Closet 4,000 5,000 60 5 Legal Aid Society 10,000 10,800 75 6 Ombudsman Services of San Mateo County 10,000 10,800 74 7 Rape Trauma Services Center 10,000 10,000 50 8 Samaritan House 10,000 12,000 63 9 Star Vista 6,000 7,500 15 10 Subtotal Public Services 69,000 81,100 11 TOTAL GOAL PERSONS SERVED 356.00 1213 ADMINISTRATION 14 CDBG Administration 86,000 15 16 MINOR HOME REPAIR PROGRAMS 17 CID - Housing Accessibility Modification Prog 1,000 10,000 6 18 El Concilio - Peninsula Minor Home Repair 37,500 37,500 15 19 Rebuilding Together - National Rebuilding Day 15,750 15,750 3 20 Rebuilding Together - Safe at Home 55,000 55,000 15 21 Subtotal Minor Home Repair 109,250 118,250 22 TOTAL GOAL HOUSEHOLDS SERVED 39.00 23 24 CITY SPONSORED ACTIVITIES HOUSING 25 Housing Rehabilitation Program (RLF) 70,000 3 26 Debris Box Vouchers 2,000 2 27 Emergency Home Repairs 50,000 10 28 Subtotal City Sponsored Housing 122,000 29 TOTAL GOAL HOUSEHOLDS SERVED 54.00 3031 CITY SPONSORED ACTIVITIES OTHER 32 Public Improvements 193,750 2 33 Subtotal City Sponsored Other 193,750 34 TOTAL GOAL PUBLIC IMPROVEMENTS 2.00 35 TOTAL CDBG BUDGET 580,000.00 36 37 HOME FUNDS/FAIR HOUSING 38 Project Sentinel 11,437 11,437 102 40 TOTAL BUDGET 591,437 * Goals = numberof people/households served and pending final entitlements BUDGET Attachment 2 Community Development Block Grant Program NOTE: All FY 18-19 Budget amounts are estimates, final funding pending HUD allocations. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-1151 Agenda Date:5/9/2018 Version:1 Item #:7a. A resolution approving the City of South San Francisco’s 2018-23 Five-Year Consolidated Plan and 2018-19 One Year Action Plan for the Community Development Block Grant Program and authorizing 1)submittal of the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 Annual Action Plan and all other required documents to the U.S.Department of Housing and Urban Development;2)a budget transfer to incorporate the federal Administrative Funds into the 2018-19 operating budget;and 3)the City Manager to execute all documents and certifications necessary to secure and award the Administrative Funds for the City. WHEREAS,the 2018-23 Five-Year Consolidated Plan (“Con Plan”)is designed to assess affordable housing and community development needs and market conditions,and to make data-driven,place-based investment decisions for the Community Development Block Grant (CDBG) entitlement jurisdictions; and WHEREAS,the consolidated planning process serves as the framework for a community-wide dialogue to identify housing and community development priorities that align and focus funding from block grant programs; and WHEREAS,The Con Plan is carried out through Annual Action Plans,which provides a more concise summary of the actions,activities,and the specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified by the Consolidated Plan; and WHEREAS ,based on the feedback received during public outreach,affordable housing,public services,and improvements to public facilities for safety and accessibility continue to be of greatest concern to the community; and WHEREAS, the Con Plan and Action Plan establish goals and programs to address these concerns; and WHEREAS,staff recommends approval and submittal,as presented to the City Council at its May 9,2018 meeting,of the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 One Year Action Plan and all other required documents to the U.S. Department of Housing and Urban Development (HUD); and WHEREAS,staff recommends approval and submittal,as presented to the City Council at its May 9,2018 meeting,of the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 One Year Action Plan and all other required documents to the U.S. Department of Housing and Urban Development (HUD); and City of South San Francisco Printed on 5/10/2018Page 1 of 2 powered by Legistar™ File #:17-1151 Agenda Date:5/9/2018 Version:1 Item #:7a. WHEREAS,staff recommends that the City Council authorize a budget transfer to incorporate Community Development Block Grant (CDBG)and Home Investment Partnerships Program (“HOME”)Administrative Funds into the 2018-19 operating budget; and WHEREAS,staff recommends that the City Council authorize the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME Administrative Funds for the City. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby: 1.Approves the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 Annual Action Plan. 2.Authorizes submittal of the City’s 2018-23 Five-Year Consolidated Plan and 2018-19 Annual Action Plan and all other required documents to the U.S. Department of Housing and Urban Development. 3.Authorizes a budget transfer to incorporate the CDBG and HOME Administrative Funds into the 2018- 19 operating budget. 4.Authorizes the City Manager to execute all documents necessary to secure and award CDBG and HOME Administrative Funds for the City consistent with the direction provided by the City Council. ***** City of South San Francisco Printed on 5/10/2018Page 2 of 2 powered by Legistar™ City of South San Francisco 2018‐2023 CDBG Consolidated Plan In Partnership with the San Mateo County HOME Consortium Public Review Draft 4‐9‐2018 Consolidated Plan SOUTH SAN FRANCISCO 1 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Executive Summary ES‐05 Executive Summary – 24 CFR 91.200(c), 91.220(b) 1. Introduction The U.S. Department of Housing and Urban Development (HUD) requires all jurisdictions that receive HUD funding to complete regular plans and reports to guide how they will use HUD funds to address community challenges. These plans are divided up into three components; the 5 year Consolidated Plan (Con Plan) is an overarching document intended to provide big‐picture goals and strategies for how the jurisdiction will address community priorities, the Annual Action Plan (AAP) is a one year document that tiers off the Consolidated Plan and identifies specific projects and activities for funding, and the Consolidated Annual Performance Evaluation Report (CAPER) is an annual report on the progress made against the goals identified in the Con Plan and AAP. The City of South San Francisco (City) has been a recipient of entitlement HUD funds for several decades. The 2018‐2022 Consolidated Plan identifies the community priorities and the City’s strategies to address those priorities for the coming five years. The City must prepare and submit the Consolidated Plan to HUD in order to receive federal Community Development Block Grant (CDBG) funds. The City’s Con Plan covers fiscal years 2018‐2019 to 2022‐2023 and the City’s 2018‐2019 Action Plan is incorporated into the Con Plan. CDBG funding is specifically intended to assist low‐ and moderate‐income persons, households, and neighborhoods. HUD funding has the three following goals: 1. Providing decent and affordable housing; 2. Providing a suitable living environment; and 3. Expanding economic opportunities The City's Con Plan furthers these goals by assessing the housing and community development needs and resources of the City and outlines a strategy on how it plans to address those needs. The City is also a participating jurisdiction in the San Mateo County HOME Consortium and therefore submits its federal application for funding as part of the HOME Consortium. 2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview The City's Con Plan identifies the following needs and has developed goals and activities that further HUD's program goals. Need: Affordable Housing Goal: Increase, preserve, and improve the supply of affordable housing for low‐ and moderate‐income households. Activities: The City will use CDBG funds for housing rehabilitation, minor home repairs, and accessibility modifications. Additionally, the City will continue to administer its existing First Time Home Buyer Loans and Below Market Rate Housing units. Need: Public Facilities and Infrastructure Improvements Consolidated Plan SOUTH SAN FRANCISCO 2 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Goal: Preserve and improve public facilities that serve a high percentage of low‐income or special needs residents. Activities: The City will use CDBG funds, when feasible, to make accessibility modifications to public facilities and to rehabilitate facilities with urgent needs. Need: Public Services Goal: Provide public services to improve the quality of life for low‐income individuals and families, including those at risk of becoming homeless and special needs populations. Activities: The City will allocate 15% of its annual entitlement and 15% of prior year program income to public services. Need: Homeless services and housing Goal: Provide service‐enriched shelter and transitional housing for homeless families and individuals. Activities: There is a significant need for emergency and transitional housing as well as case management however, the City lacks funding for operating costs of emergency and transitional housing. The City plans to offset the loss of operating funds by providing funds, when feasible, for rehabilitation and accessibility modifications to emergency and transitional housing. However, should additional funds become available the City will support operating costs. 3. Evaluation of past performance The City’s 2013‐2018 Consolidated Plan identified housing, public facilities, public services, economic development, and homeless services and housing as priority needs. The 2013‐2018 Consolidated Plan included strategies specifically intended to address those priorities, and was generally successful at meeting both annual and five‐year goals. The City also faced staffing and timeliness expenditure challenges in managing and maintaining consistent performance over the prior planning period. However, the City has successfully met those challenges and is on target for a very productive Con Plan cycle. Over the prior five‐year period, the City used CDBG funds in collaboration with regional non‐profits to support minor home repair and accessibility improvements intended to help low‐income families, seniors, and persons with disabilities to remain in their homes. These rehabilitation‐type programs helped maintain existing affordable housing and improved living conditions for residents. The City also made efforts to improve the community by funding numerous non‐profit organizations that provided a wide variety of public services which included senior services, youth services, homeless services, general social services, and disabled services. Additionally, CDBG funds were used to improve accessibility and/or rehabilitate various public facilities. For example, ADA modification projects were by improving access at intersections throughout the City ADA ramp improvements; the playground rubberized resurfacing at Alta Loma Park, Brentwood Park, and Francisco Terrace, and the City Hall Tot lot; parking lot resurfacing and ADA compliance at the Magnolia Senior Center and Siebecker Childcare facility. Finally, the City made efforts to improve the downtown area by providing improvements to downtown businesses through its Commercial Rehabilitation Program. Beyond funding programs, the City also made efforts to increase coordination with other agencies and jurisdictions and to streamline processes. These efforts include collaboration with other jurisdictions and San Mateo County in the HOME Consortium, participating in a region Assessment of Fair Housing, Consolidated Plan SOUTH SAN FRANCISCO 3 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 improving coordination with the Continuum of Care, and developing a response team to address homelessness. While the City is committed to increasing and preserving affordable housing in the community, it faced many challenges especially with rising housing costs and declining CDBG funding of the past Con Plan period. 4. Summary of citizen participation process and consultation process Pursuant to 24 CFR part 91.105, the City of South San Francisco is required to develop a Citizen Participation Plan (CPP). The purpose of the CPP is to encourage citizen participation, particularly residents of predominantly low‐ and moderate‐income neighborhoods, in the development of the City's Con Plan and Annual Action Plans, substantial amendments to these plans, and the Consolidated Annual Performance and Evaluation Report (CAPER). The City of South San Francisco revised its CPP in FY 2017/18 and formally adopted the revised plan on September 6, 2017 to update and include language regarding the Assessment of Fair Housing. This revised plan clearly incorporates all federal regulations, explicitly states its record keeping protocol, and encourages citizen participation. In accordance with its CPP, the City made the following efforts to promote participation; supported the County’s needs assessment survey, held a joint community input meeting and two public hearings, and had appropriate public review/comment periods. For further information regarding the City's citizen participation and consultation process, please see the PR‐10 Consultation and PR‐15 Citizen Participation sections of this plan. 5. Summary of public comments The City received written comments from its community needs assessment survey as well as verbal comments at the joint community input meeting, needs assessment public hearing and public hearing on the proposed Con Plan. These comments are provided as an Attachment to the plan. 6. Summary of comments or views not accepted and the reasons for not accepting them This section will be completed at the close of the public comment period. 7. Summary The City of South San Francisco was able to make significant progress toward addressing community needs during the prior Con Plan period. However, more work is still needed. Rapidly rising housing costs have put significant pressure on the existing housing stock and have adversely impacted the City’s low‐ and moderate‐income households. Reduced CDBG entitlement funding and increasing political uncertainty have increased the CDBG administrative burden without identifying additional administrative funding. The City has also had challenges with timeliness, resulting from unforeseen program income payments and lagging public infrastructure and facility projects. Staff have been actively working to address these challenges and has made substantial progress in improving program administration. Consolidated Plan SOUTH SAN FRANCISCO 4 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 The Process PR‐05 Lead & Responsible Agencies ‐ 91.200(b) 1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency SOUTH SAN FRANCISCO CDBG Administrator SOUTH SAN FRANCISCO Economic Development and Housing (EDH) Division Table 1– Responsible Agencies Narrative Consolidated Plan Public Contact Information City of South San Francisco Economic Development and Housing Division 400 Grand Ave. South San Francisco, CA 94080 (650) 829‐6620 Consolidated Plan SOUTH SAN FRANCISCO 5 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 PR‐10 Consultation ‐ 91.100, 91.200(b), 91.215(l) 1. Introduction Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). During this Con Plan period, the City will work on strengthening its relationships with organizations that serve the public, especially low‐income residents. Specific efforts will include: Work with the County of San Mateo and other entitlement jurisdictions to continue to coordinate and streamline CDBG processes Participate in the San Mateo County HOME Consortium and provide representation on the County’s Housing and Community Development Committee Work closely with non‐profit social service providers, the County, other entitlement jurisdictions, the School District, and other community providers to coordinate the delivery of services to residents Fund non‐profit organizations serving low‐income residents Work with non‐profit organizations and private developers to build and/or maintain affordable housing Work with the Continuum of Care (CoC) to better coordinate homeless services Work with the Homeless Outreach Team (HOT) to move the most difficult, long term homeless individuals out of the Downtown area by placing them in shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation on the HOT Case Manager Group and Oversight Committee Continued efforts by the downtown bike patrol to connect the homeless to available homeless services Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The City has a seat on the Continuum of Care (CoC) Steering Committee and is involved in all CoC decision‐making. The CoC Steering Committee is the organized group that guides the implementation of San Mateo County's homeless services system. The CoC undertakes a wide range of efforts to meet the needs of homeless persons and those at risk of homelessness: Chronically Homeless The CoC has created multi‐disciplinary, bilingual, Homeless Outreach Teams (HOT) to conduct intensive outreach with the chronically homeless people throughout the County and to help them move into permanent housing. South San Francisco’s HOT program was implemented in FY 13‐14 and continues to be active in the City. City staff, police, and elected officials actively participate in the HOT program. Families with Children The CoC has developed a rapid re‐housing program which provides short‐term rental assistance plus case management to homeless families. The San Mateo County Human Services Agency has Consolidated Plan SOUTH SAN FRANCISCO 6 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 also provided funding for a motel voucher program to assist families that are waiting to access shelter. Veterans The CoC is working with the Veterans Task Force, convened in 2012 by the County Board of Supervisors, to improve county‐wide efforts to outreach to homeless and at‐risk veterans, to assess their service and housing needs, to and help them access needed resources, including Veterans Affairs Supportive Housing vouchers and veterans’ benefits. Youth CoC funds are provided to the County Mental Health Association to operate its Support and Advocacy for Youth in Transition Program, which provides case management and housing search/stabilization services to homeless youth. Additionally, the CoC has established specific objectives for reducing homelessness at both the system and project level. System‐Wide Objectives The San Mateo County Department of Human Services Center of Homelessness prepared the “Strategic Plan: Ending Homelessness in San Mateo County” which laid out the CoC’s overall strategy for ending homelessness by 2020. The new Strategic Plan is intended to pick up where the previous “10‐Year Plan to Prevent and End Homelessness” (the HOPE Plan), which adopted in 2006 and ran through 2016. Key accomplishments from the HOPE Plan have included the creation and expansion of Homeless Outreach Teams (HOT), new funding sources for homelessness prevention, Homeless Connect events, and various other initiatives. The Department of Housing (DOH) has helped to create 994 new affordable housing units, of which 350 are targeted to serving people earning less than 30% of the Area Median Income (AMI). DOH has also supported the creation of 96 new units of permanent supportive housing, including projects developed by the Mental Health Association and units in projects developed by Mid‐Pen Housing. The Department has also incentivized the development of units for homeless households through its Notice of Funding Availability (NOFA) processes. The new Strategic Plan aims to build on the successes of the HOPE plan with the goal to end homelessness in San Mateo County by 2020 through outreach, emergency shelters, transitional housing, rapid rehousing, permanent supportive housing and homelessness prevention programs. Project‐Level Objectives The CoC has the following objective performance standards that are used on an ongoing basis to evaluate the effectiveness of all projects within the homeless system: Percentage of exits to permanent housing; Housing retention rate; Participants obtaining employment income during program participation; Participants increasing total income during program participation; Program occupancy levels; CoC/ Emergency Solutions Grant (ESG) grant spending rates; and Homeless Management Information System (HMIS) data quality Consolidated Plan SOUTH SAN FRANCISCO 7 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS. As previously mentioned, the City has a seat on the CoC Steering Committee and meets on a quarterly basis to make decisions regarding the planning, funding, and operation of the CoC. Additionally, the City sits on the COC Funding/Project Review Subcommittee which reviews renewal and new projects seeking CoC funding. The City does not receive ESG funding as the County Department of Housing (DOH) is the only ESG recipient in the County. However, the City does have a designated spot on the DOH's Housing & Community Development Committee (HCDC) which advises the County Board of Supervisors on allocating County CDBG and HOME funding. Further the City participates in the CoC’s development of performance and evaluation standards along with the management of the Homeless Management Information System (HMIS). Performance Standards In 2015 San Mateo County prepared an Analysis of Homeless System Performance which was intended to analyze available data on homelessness and assess the performance of existing programs and projects. The performance report was used to inform on the new Strategic Plan by providing data driven performance guidance. Evaluation of Project Outcomes System‐Wide Performance Measurement Every two years, the CoC Lead Agency, the San Mateo County Center on Homelessness (COH) compiles a report on the point in time homeless population count. This report tracks changes in homeless and at risk population in the County and provides guidance on where to focus resources. Project‐Level Performance Measurement The COH regularly monitors all emergency shelter, transitional housing, outreach, supportive housing, rapid re‐housing, and prevention programs which includes site visits, analysis of spending rates, and a review of occupancy data. The monitoring process also includes a review of whether projects are meeting the CoC’s project performance standards. In addition, the Project Performance Subcommittee works with the COH to conduct an annual assessment of how well projects are performing, identifies those projects that are underachieving, and recommends whether projects should be offered technical assistance or should be candidates for re‐allocation of their CoC funds. Homeless Management Information System (HMIS) On July 1, 2014, the San Mateo County Human Services Agency, the designated HMIS Lead Agency, launched a new version of the HMIS. The new system incorporates the latest HUD published data standards and should improve the ease of data input and data quality. Additionally, as described in the CoC’s Governance Charter, on an annual basis the CoC will review, revise, and approve (as applicable) the privacy, security, and data quality plans for the HMIS. The CoC will also ensure consistent participation of sub recipients in the HMIS, and ensure that the HMIS is administered in compliance with HMIS Data Standards. Consolidated Plan SOUTH SAN FRANCISCO 8 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities 1. Agency/Group/Organization Samaritan House Agency/Group/Organization Type Housing Services‐homeless What section of the Plan was addressed by Consultation?Homeless Needs ‐ Chronically homeless Homeless Needs ‐ Families with children Homelessness Needs ‐ Veterans Homelessness Needs ‐ Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Samaritan House provided input on homeless needs through its participation in the City's Homeless Outreach Team and during the March 14, 2018 public hearing. 2. Agency/Group/Organization Life Moves Agency/Group/Organization Type Housing Services‐homeless What section of the Plan was addressed by Consultation?Homeless Needs ‐ Chronically homeless Homeless Needs ‐ Families with children Homelessness Needs ‐ Veterans Homelessness Needs ‐ Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Life Moves provided input on homeless needs through its participation in the City's Homeless Outreach Team. 3. Agency/Group/Organization The Salvation Army ‐ South San Francisco Agency/Group/Organization Type Services ‐ Housing Services‐Children Services‐Elderly Persons Services‐homeless Services‐Education What section of the Plan was addressed by Consultation?Homeless Needs ‐ Chronically homeless Homeless Needs ‐ Families with children Homelessness Needs ‐ Veterans Homelessness Needs ‐ Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Salvation Army provided input on homeless needs through its participation in the City's Homeless Outreach Team. Consolidated Plan SOUTH SAN FRANCISCO 9 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 4. Agency/Group/Organization San Mateo County Health System Agency/Group/Organization Type Services‐Health Health Agency Other government ‐ County Services ‐ Mental Health What section of the Plan was addressed by Consultation?Homeless Needs ‐ Chronically homeless Homeless Needs ‐ Families with children Homelessness Needs ‐ Veterans Homelessness Needs ‐ Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The San Mateo County Health System provided input on homeless needs through its participation in the City's Homeless Outreach Team and through consultation questionnaire 5. Agency/Group/Organization County of San Mateo Center on Homelessness Agency/Group/Organization Type Housing Services‐homeless Other government ‐ County What section of the Plan was addressed by Consultation?Housing Need Assessment Homeless Needs ‐ Chronically homeless Homeless Needs ‐ Families with children Homelessness Needs ‐ Veterans Homelessness Needs ‐ Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The San Mateo County Center on Homelessness provided input on homeless needs through its participation in the City's Homeless Outreach Team and through the consultation questionnaire 6. Agency/Group/Organization Youth Service Bureaus of the YMCA of San Francisco Agency/Group/Organization Type Services ‐ Housing Services‐Children Services‐Elderly Persons Services‐Persons with Disabilities Services‐homeless Services‐Education What section of the Plan was addressed by Consultation?Homeless Needs ‐ Chronically homeless Homeless Needs ‐ Families with children Homelessness Needs ‐ Veterans Homelessness Needs ‐ Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The YMCA Community Resource Center (which is operated by the Youth Service Bureaus) provided input on homeless needs through its participation in the City's Homeless Outreach Team and meetings with City staff Consolidated Plan SOUTH SAN FRANCISCO 10 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 7. Agency/Group/Organization John’s Closet Agency/Group/Organization Type Services‐Children What section of the Plan was addressed by Consultation?Other – Public Services Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? John's Closet provided input on public service needs during the March 14, 2018 CDBG needs assessment public meeting 8. Agency/Group/Organization Rebuilding Together Peninsula Agency/Group/Organization Type Housing Services ‐ Housing What section of the Plan was addressed by Consultation?Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Rebuilding Together Peninsula provided input on housing needs during the March 14, 2018 CDBG needs assessment public meeting 9. Agency/Group/Organization CORA ‐ Community Overcoming Relationship Abuse Agency/Group/Organization Type Services‐Victims of Domestic Violence What section of the Plan was addressed by Consultation?Non‐Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? CORA provided input on public service needs during the March 14, 2018 CDBG needs assessment public meeting, as well as through the written consultation questionairre 10. Agency/Group/Organization HIP Housing Agency/Group/Organization Type Services ‐ Housing What section of the Plan was addressed by Consultation?Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? HIP Housing provided input on housing and public service needs during the March 14, 2018 CDBG needs assessment public meeting 11. Agency/Group/Organization Center for Independence of Individuals with Disabilities Agency/Group/Organization Type Housing Services ‐ Housing Services‐Elderly Persons Services‐Persons with Disabilities What section of the Plan was addressed by Consultation?Housing Need Assessment Non‐Homeless Special Needs Briefly describe how the Agency/ Group/ Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? CID provided input on housing needs during the March 14, 2018 CDBG Needs Assessment public meeting 12. Agency/Group/Organization Legal Aid Society of San Mateo County Agency/Group/Organization Type Services ‐ Housing What section of the Plan was addressed by Consultation?Housing Need Assessment Non‐Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Legal Aid Society provided input on housing and public service needs during the March 14, 2018 CDBG Needs Assessment public meeting Consolidated Plan SOUTH SAN FRANCISCO 11 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 13. Agency/Group/Organization El Concilio of San Mateo County Agency/Group/Organization Type Housing Services ‐ Housing What section of the Plan was addressed by Consultation?Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? El Concilio provided input on housing and public service needs during the March 14, 2018 CDBG Needs Assessment public meeting 14. Agency/Group/Organization Project Sentinel Agency/Group/Organization Type Services ‐ Housing Service‐Fair Housing What section of the Plan was addressed by Consultation?Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Project Sentinel provided input on public service needs during the March 24, 2018 CDBG needs assessment public meeting 15. Agency/Group/Organization Ombudsman Services of San Mateo County Agency/Group/Organization Type Services‐Elderly Persons Services‐Persons with Disabilities What section of the Plan was addressed by Consultation?Non‐Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Ombudsman provided input at the March 14, 2018 public meeting 16. Agency/Group/Organization Rape Trauma Services Agency/Group/Organization Type Services‐ Abused Children What section of the Plan was addressed by Consultation?Non‐Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Rape Trauma Services provided input on public service needs during the March 14, 2018 CDBG needs assessment public meeting 17. Agency/Group/Organization StarVista Agency/Group/Organization Type Services‐ Homeless What section of the Plan was addressed by Consultation?Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? StarVista provided input on public service needs during the March 14, 2018 CDBG needs assessment public meeting Table 2– Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting All agency types were contacted for consultation, however not all agencies provided feedback. The City will continue to collect feedback throughout the public comment period. Consolidated Plan SOUTH SAN FRANCISCO 12 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with the goals of the CoC as the CoC seeks to prevent homelessness, promote self‐sufficiency of those that are homeless, and provide diverse homeless services. Strategic Plan: Ending Homelessness in San Mateo County San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with the goals of the Strategic Plan. Some of the Strategic Plan's goals are to increase homeless housing opportunities and to prevent and end homelessness by delivering flexible services. County of San Mateo’s Assessment of Fair Housing San Mateo County The Assessment of Fair Housing (AFH) was a regional plan that included both regional and jurisdiction specific goals intended to address housing discrimination. The AFH was required by HUD for all jurisdictions receiving federal housing funds. The goals identified in the AFH will be used to guide this Con Plan and future AAPs in addressing housing discrimination. City of South San Francisco Housing Element City of South San Francisco California State Law requires all jurisdictions to prepare Housing Elements for their General Plans. The Housing Element is a document intended to help jurisdictions identify and plan for housing need, including affordable and special needs housing. The Housing Elements are required to obtain state approval and identify CDBG and other HUD funds as potential affordable housing resources, as well as referencing housing preservation programs funded through CDBG and HOME programs. Table 3– Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) The City has worked closely with the County of San Mateo and the other HOME Consortium partners in the development of its Consolidated Plan as these jurisdictions are on the same grant cycle as the City. Collaborative efforts included creating an online community needs assessment survey that was targeted to residences, service providers, and other community stakeholders. In addition, the City and San Mateo County held a joint community input meeting. This meeting focused on having community stakeholders identify and prioritize needs in the region, and was held in South San Francisco. Consolidated Plan SOUTH SAN FRANCISCO 13 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 The City of South San Francisco, the County of San Mateo and the other entitlement jurisdictions (Daly City, San Mateo, and Redwood City) have developed a "CDBG Working Group" which meets regularly to enhance and streamline the CDBG process for both the jurisdictions and sub‐recipients. The work group collectively organizes community forums, requests for proposals, and joint monitoring of sub‐recipients. Additionally, the work group has implemented the use of standardized applications, reporting, and reimbursement forms for sub‐recipients through a common online grant management system. The work group shares information regarding sub‐recipients and how to handle issues that may arise for the subrecipients such as reporting, invoicing, or actions needed to correct and track performance. Recently, the work group has also developed a regional Assessment of Fair Housing (Attached). Consolidated Plan SOUTH SAN FRANCISCO 14 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 PR‐15 Citizen Participation ‐ 91.401, 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal‐setting The City of South San Francisco revised its Citizen Participation Plan and formally adopted the revised plan on September 9, 2017, to include language on citizen participation on the AFH. This revised plan clearly incorporates all federal regulations, explicitly states its record keeping protocol, and encourages citizen participation. The following is a summary of the significant actions the City undertook in developing the plan. December 10, 2018 to January 26, 2018 ‐ Community Needs Assessment Survey Issued October 24, 2017 ‐ Joint Community Input Meeting January 7 to January 25, 2013 ‐ CDBG Renewal Applications Available (for public service and fair housing activities) February 26, 2018 ‐ Public Notice of Community Needs Assessment Hearing published in the San Mateo County Times March 14, 2018 ‐ Community Needs Assessment Hearing March 21, 2018 ‐ CDBG Subcommittee meeting April 10, 2018 ‐ Public Notice of Availability of the City's Con Plan and FY 18‐19 One Year Action Plan published in the San Mateo County Times April 10 to May 9, 2018 ‐ 30 day public comment period on the City's Con Plan and FY 18‐19 One Year Action Plan May 9, 2018 ‐ Final funding allocations and Public Hearing on the adoption of the City's Con Plan and FY 2018‐19 One Year Action Plan May 15, 2018 (Pending Allocation Announcements) ‐ Submission of the City's Con Plan and FY 18‐19 One Year Action Plan to HUD HUD has identified that the allocation announcements for 2018‐19 CDBG funding will be delayed and have not been received prior to initiating the Public Comment period. The 2018‐2023 Consolidated Plan cannot be submitted to HUD until allocations have been announced. The City has elected to prepare and release the Consolidated Plan on the traditional schedule to help prevent project backlogs and gaps in service that can result from delayed planning, as per HUD’s official guidance regarding the delayed allocation announcements. Additionally, the following are specific efforts made by the City to broaden outreach and promote participation. These efforts to increase citizen participation helped establish and/or reconfirm the City's housing and community development needs and were used as a basis for setting priorities: Joint Input Meeting ‐ The City held a community input meeting in conjunction with San Mateo County. This meeting provided residents, service providers and local officials a forum in which they could provide their opinions about the needs in the community. Community Needs Assessment Survey ‐ The City also participated with San Mateo County in an online community needs assessment survey that was available in English and Spanish. The survey was made available on the City's website and was announced through the City's CDBG ECD listservs and the South San Francisco Chamber of Commerce newsletter and e‐bulletin. Further, HCD staff worked with the Community Learning Center, to provide opportunities for residents that don't have access to computers Consolidated Plan SOUTH SAN FRANCISCO 15 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 to take the survey. This facilitation was done in English and Spanish. Additionally, the survey was featured in an article in the South San Francisco Patch, a local newspaper. Public Hearing on Community Needs ‐ On March 14, 2018, the City held a public hearing to receive comments on the City's housing and community development needs. A public notice for the hearing was published on February 28, 2018 in the San Mateo County Times. Notice of the hearing was also emailed to the CDBG and ECD listservs. Public Hearing on the Con Plan Adoption ‐ On May 9, 2018 the City will hold a public hearing to receive comments on the City's Con Plan. A public notice for the hearing Will be published in the San Mateo County Times. Notice of the hearing will also be emailed to the CDBG and ECD listservs. Consolidated Plan SOUTH SAN FRANCISCO 16 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL 1 Internet Outreach Community Needs Survey Minorities Non‐ English Speaking ‐ Specify other language: Spanish Nontargeted/ broad community Local Service Providers The City created an online community needs assessment survey that was available in English and Spanish from The community needs assessment survey identified public infrastructure needs in the community All Comments Accepted http://ww w.survey monkey.c om/s/SSFD C‐ Survey 2 Public Meeting Minorities Non‐ English Speaking ‐ Specify other language: Spanish Nontargeted/ broad community Local Service Providers On October 23, 2017, The City in partnership with San Mateo County held a CDBG Community Needs Assessment meeting and solicited information about community needs from residents, local service providers and agency partners Comments regarding improved housing affordability and coordination between service providers were received All Comments Accepted NA 3 Public Hearing Minorities Non‐English Speakers‐ Specify other Language: Spanish Non‐targeted/ broad community On March 14, 2018, the City held a public hearing with the Mayor and City Council to receive public comments on the City’s Housing and community development needs. Comments regarding improved housing affordability and coordination between service providers were received. See Attached All Comments Accepted ht t p : / / w w w . s s f . n e t / 1 9 3 7 / CD B G ‐No t i c e s 4 Public Noticing via Newspaper Minorities Persons with Disabilities Non‐targeted/ broad community Published notices for public meetings/hearings were posted in the San Mateo County Times on Feb 28, 2018 and In April. No comments were received from the noticing. Comments were received at the noticed public meetings and hearings All comments were accepted Se e At t a c h m e n t Table 4– Citizen Participation Outreach Consolidated Plan SOUTH SAN FRANCISCO 17 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Needs Assessment NA‐05 Overview Needs Assessment Overview Through consultation and citizen participation efforts the City has determined that there is a wide variety of need in the community. Below describes the City's housing and homeless needs and the following section describes the public services and public facility improvement needs. Housing Needs As mentioned in the Executive Summary, the City is part of the San Mateo County HOME Consortium therefore the City submits its Con Plan jointly with the County. For this reason, the housing and homeless needs sections are defaulted to the County to provide. Although the City's plan doesn't have designated housing or homeless needs sections, the City has examined HUD provided CHAS (Comprehensive Housing Affordability Strategy) data about the City's current housing stock and needs. Using this CHAS data along with the community input gathered through the Con Plan process the City has determined that there is a significant need for new affordable housing and preservation of the existing affordable units. Based on the 2010‐2014 CHAS data, over 11,000 low‐income households in South San Francisco had a housing cost burden, where more than 30% of their income is going toward housing. Median rent prices in the City have risen more than 23% between 2000 and 2016 (adjusted for inflation), while median household incomes have only increased about .3% over the same period according to the 2000 U.S. Census and the 2012‐2016 American Community Survey. In addition to affordability, there is also a need to improve the conditions of the City's existing housing stock. According to HUD’s 2010‐2014 CHAS data there are approximately 425 low to moderate income households in the City that lack a complete kitchen or plumbing facilities. Another indication of pressure on the existing housing stock is overcrowding. Approximately 1405 households report overcrowding or severe overcrowding in the City (2010‐2014 CHAS). Additionally, approximately 80% of all housing units in the City were built before 1980 signifying an aging housing stock with rising maintenance needs and costs, and an increased risk of lead‐based paint hazards. Homeless Needs The City has also identified that there is a substantial need for emergency and transitional housing along with comprehensive case management and services. Section AP‐65 Homeless and Other Special Needs Activities describes this in further detail. Consolidated Plan SOUTH SAN FRANCISCO 18 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 NA‐50 Non‐Housing Community Development Needs ‐ 91.415, 91.215 (f) Describe the jurisdiction’s need for Public Facilities: New Public Facilities During the previous Con Plan the City identified the need for a day facility for homeless individuals that provides food, bathroom/shower facilities, referrals, and resources. The City was unable to identify resources to fund such a facility, and the need continues to exist. Existing Public Facilities There is a great need for disabled access modifications to city‐owned and non‐profit owned facilities to enhance access for the disabled community. The City is taking active steps to address these accessibility problems at city‐owned properties and has developed an ADA Transition Plan to help prioritize and guide accessibility improvements to public facilities. This plan identifies the community facilities and spaces that do not meet ADA standards, describes actions to address areas of inaccessibility, and sets a schedule and priorities for completing the plan. The City will continue to reference the ADA Transition Plan during the annual CDBG planning process to help address the necessary improvements. Additionally, several social service providers have indicated a need for increased space for program operations; however, funding is not readily available for such expansions since CDBG funds are insufficient to assist with acquisitions or major renovations. However, CDBG funds can be used for accessibility modifications or rehabilitation projects. How were these needs determined? New Public Facilities In preparation for the prior Con Plan, the City’s Downtown Task Force addressed the homeless and transient issues that continue to negatively affecting downtown businesses. The Task Force was comprised of local business owners, a Chamber of Commerce Representative, homeless and social service providers, a City Council Member, a County Supervisor, Police Department representatives, and other City staff. The Task Force met for a series of meetings, during several months, to identify causes for the concentration of the homeless population in the area and potential solutions to this issue. In these meetings, multiple solutions were identified including the need for a day facility for homeless individuals. Existing Public Facilities CDBG administrators regularly hold public improvement meetings with staff from the City's Public Works and Parks and Recreation Departments to identify which existing public facilities need ADA improvements or renovations. These departments oversee the city‐owned community facilities such as the parks, senior center, and library branches. During the meetings the different departments discussed needs and identified potential projects based on CDBG eligibility, usage type, and the frequency in which residents use the facility. These meetings inform the improvement needs of city‐owned properties. Several social service agencies have informed the City of their need for larger tenant spaces and have requested funding to assist in the acquisition; however, there are not sufficient CDBG funds for that Consolidated Plan SOUTH SAN FRANCISCO 19 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 purpose. The City continues to encourage social service agencies to partner and leverage available funding to meet their capital needs. Describe the jurisdiction’s need for Public Improvements: The City has identified that many of the City's parks' pathways, parking lots, and playgrounds do not meet ADA accessibility standards. As mentioned above, the City’s ADA Transition Plan is used as a guide for future ADA improvements at the City's parks. The City will use CDBG funds, when feasible, to address actions listed in the ADA Transition Plan. How were these needs determined? As previously mentioned, CDBG administration staff hold public improvement meetings with staff from the City's Public Works and Parks and Recreation Departments to identify which public infrastructure and parks need ADA improvements. During these meetings the different departments discuss public improvement needs and identified potential projects. Describe the jurisdiction’s need for Public Services: The City’s goal is to maintain a healthy and sustainable community and therefore has made it a priority to undertake a variety of community development activities to help improve the lives of low‐income residents. The City has identified the following public services as being needed in the community. Safety Net Services Safety Net Services are basic services such as food access, shelter, clothing, medical and/or dental services, transportation, domestic violence services, etc. These types of service are essential in helping the homeless and those at risk of homelessness. Behavioral Health Services There is a growing need for these services especially for the homeless and chemically dependent populations. Services would include mental health services, counseling, and rehabilitation programs. Life Skills Training/Education Services The City has identified a need for services geared toward helping residents improve their lives. Services include: employment skill and vocational training, financial literacy, family support services, literacy services, English as a second language (ESL) services, and case management. Community Improvement Services There is an identified need to improve the community as a whole and to engage community members, especially to support the youths and seniors. This especially pertains to the City’s downtown area. These services would include crime awareness/prevention, youth services, senior services, and disabled services. Housing‐Related Services Beyond the need for affordable, safe, and accessible housing, there is a need in the community for housing‐related public services. Services would include rental assistance, legal assistance and mediation (tenant/landlord), transitional housing services, and fair housing services. Consolidated Plan SOUTH SAN FRANCISCO 20 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 How were these needs determined? The City determined its public services needs through multiple public outreach efforts. The City held a joint public meeting with the County of San Mateo to evaluate public needs. Many local service providers attended the meeting and provided input on the needs in South San Francisco and the County as a whole. The City also held a public hearing on community needs in front of the South San Francisco City Council. Additionally, the City supported San Mateo County’s online community needs assessment survey that was sent to local service providers, community stakeholders, and residents. This survey asked respondents to identify public service, housing, and economic development needs based on the ranking of high, medium or low priority. This survey was made available from December 10, 2017 to January 26, 2018. Consolidated Plan SOUTH SAN FRANCISCO 21 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Housing Market Analysis MA‐05 Overview Housing Market Analysis Overview: The housing market in the San Francisco Bay Area, including South San Francisco, has rebounded from the housing crisis of the previous decade with some of the highest housing costs in the nation. Both home sales prices and contract rents have increased dramatically, and the increased costs have put substantial pressure on low‐income households, particularly seniors on fixed incomes, and larger families with children. At the same time, new housing development state‐wide has lagged demand, creating a serious supply shortage and contributing to problems like deferred maintenance and overcrowding, which are common symptoms of an over‐burdened housing market. Meanwhile, the general economy has improved over the last five years, with low unemployment and gradual wage growth. Job growth has improved state‐wide, especially in the traditionally robust metropolitan areas, such as the Bay Area. Economic opportunities have brought more employees to the metro centers, but housing shortages and high housing costs have pushed many of those employees, particularly lower‐wage employees, into housing that is either substandard or overcrowded, or located farther from their employment. The result is a ripple of impacted housing flowing out from the Bay Area and into other northern and central California communities. South San Francisco’s location as immediately adjacent to one of the most robust economies in the state has amplified the City’s housing challenges, and has made new housing development and housing preservation a community priority. Consolidated Plan SOUTH SAN FRANCISCO 22 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 MA‐45 Non‐Housing Community Development Assets ‐ 91.410, 91.210(f) Introduction This section describes South San Francisco’s economic development asset needs, whereas the Needs Assessment section of this plan, specifically NA‐50 (Non‐Housing Community Development Needs), described South San Francisco’s needs for public facilities, improvements, and services. The following tables provide context for the market analysis. Economic Development Market Analysis Business Activity Business by Sector Number of Workers Number of Jobs Share of Workers Share of Jobs Jobs less workers Agriculture, Mining, Oil & Gas Extraction 66 5 0.2% 0.0% ‐0.2% Arts, Entertainment, Accommodations 4,193 4,525 11.9% 8.9% ‐3.0% Construction 1,718 2,487 4.9% 4.9% 0.0% Education and Health Care Services 7,135 6,793 20.2% 13.3% ‐6.9% Finance, Insurance, and Real Estate 2,654 1,812 7.5% 3.6% ‐4.0% Information 894 352 2.5% 0.7% ‐1.8% Manufacturing 2,449 11,667 6.9% 22.9% 16.0% Other Services 2,165 1,695 6.1% 3.3% ‐2.8% Professional, Scientific, Management Services 4,609 8,219 13.1% 16.1% 3.1% Public Administration 1,459 312 4.1% 0.6% ‐3.5% Retail Trade 3,788 3,123 10.7% 6.1% ‐4.6% Transportation and Warehousing 2,817 5,459 8.0% 10.7% 2.7% Wholesale Trade 1,300 4,452 3.7% 8.7% 5.1% Total 35,247 50,901 ‐‐ ‐‐ ‐‐ Table 5 ‐ Business Activity Data Source: 2012‐2016 ACS (Workers), 2015 Longitudinal Employer‐Household Dynamics (Jobs) OnTheMap Jobs by NAICS Industry Sector Labor Force Total Population in the Civilian Labor Force 37,743 Civilian Employed Population 16 years and over 35,247 Unemployment Rate 6.6% Unemployment Rate for Ages 16‐24 15.35% Unemployment Rate for Ages 25‐64 6.83% Table 6 ‐ Labor Force Data Source: 2012‐2016 ACS Consolidated Plan SOUTH SAN FRANCISCO 23 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Occupations by Sector Number of People Management, business, science and arts 12,138 Farming, fisheries and forestry occupations 55 Service 7,345 Sales and office 9,390 Construction, extraction, maintenance and repair 2,205 Production, transportation and material moving 4,169 Table 7 – Occupations by Sector Data Source: 2012‐2016 ACS Travel Time Travel Time Number Percentage < 30 Minutes 19,767 58% 30‐59 Minutes 11,300 33% 60 or More Minutes 2,860 9% Total 33,836 100% Table 8 ‐ Travel Time Data Source: 2012‐2016 ACS Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 3,041 287 1,546 High school graduate (includes equivalency) 5,589 420 1,277 Some college or Associate's degree 9,830 794 2,021 Bachelor's degree or higher 11,536 447 1,401 Table 9 ‐ Educational Attainment by Employment Status Data Source: 2012‐2016 ACS Educational Attainment by Age Educational Attainment Age 18–24 yrs 25–34 yrs 35–44 yrs 45–65 yrs 65+ yrs Less than 9th grade 7 441 294 1,548 1,449 9th to 12th grade, no diploma 543 655 867 1,069 1,170 High school graduate, GED, or alternative 1,416 1,807 1,550 3,929 2,894 Some college, no degree 2,110 2,745 2007 4,170 1,371 Associate's degree 351 989 691 2,063 694 Bachelor's degree 790 3,226 2,811 4,423 1,666 Graduate or professional degree 0 824 1,105 1,033 504 Table 10 ‐ Educational Attainment by Age Data Source: 2012‐2016 ACS Consolidated Plan SOUTH SAN FRANCISCO 24 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Educational Attainment – Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months 2009‐2031 ACS (2013‐2018 Consolidated Plan) Median Earnings in the Past 12 Months 2012‐2016 ACS Less than high school graduate $21,559 $30,047 High school graduate (includes equivalency) $31,965 $35,303 Some college or Associate's degree $42,188 $41,491 Bachelor's degree $57,871 $59,129 Graduate or professional degree $73,462 $92,283 Table 11 – Median Earnings in the Past 12 Months Data Source: 2009‐2013 ACS, 2012‐2016 ACS Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? From the Business Activity table above, the five most common sectors of economic activity (also referred to as industries) in South San Francisco are listed below: 1. Educational services, including health care and social assistance (20% of workers and 13% of jobs). Health care and social assistance includes nursing homes, doctors, medical assistants and social workers. 2. Professional, scientific, management, administrative and waste management services (13% of workers and 16% of jobs). Professional, scientific, management and administrative industries includes accountants, interior designers, engineers, and environmental consultants. Waste management refers to processing, transporting, storing, handling and recycling waste products. 3. Arts, entertainment, accommodations (12% of workers and 9% of jobs). Arts, entertainment and accommodations includes hotels and motels, and arts and entertainment organizations including non‐profit organization. 4. Retail trade (11% of workers and 6% of jobs). The retail trade sector comprises establishments engaged in retailing merchandise, generally without transformation, and rendering services incidental to the sale of merchandise. 5. Transportation and Warehousing (8% of workers and 11% of jobs). Transportation and warehousing includes trucking, railroad, dock workers, and the associated warehouses. Describe the workforce and infrastructure needs of the business community: South San Francisco's economy was historically based on manufacturing and processing industries many of which have evolved into warehousing and distribution businesses. Growth in high technology and service firms has continued in the City. The City is the hub to the life science industry, housing over 200 firms and utilizing over 11.5 million square feet. The City continues to make investments in infrastructure to support this key industry. Affordable housing is an even greater key economic development challenge facing South San Francisco than it was five years ago. Consolidated Plan SOUTH SAN FRANCISCO 25 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 As Table 11 shows, there are some industries where the workforce and available jobs align. Other industries are importing labor while other occupations are exporting workers. The gap between manufacturing jobs and manufacturing works indicates that many workers are coming from outside the City. The professional, scientific, and management services industry is also importing labor. Conversely, public administration professionals, information professionals, and a small number of education and health care service professionals are exporting labor. The alignment of workforce and jobs can provide insight about what kind of housing and workforce development is necessary. For instance, the surplus of transportation and warehousing and manufacturing jobs, which generally pay low to middle wages, indicates that there is likely a shortage of housing affordable to those employees. At the same time, the export of public administrators and information professionals indicates that these higher wage positions are finding housing that is affordable for them in the City while working in other jurisdictions. Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create. According to a check of the South San Francisco Economic Development Department website on December 21, 2017, the following development projects are either currently under review or under construction. These new developments may result in the creation of new jobs. Numerous jobs in the professional, scientific, management services sector can be anticipated in association with the new office and R&D projects and associated projects like child care centers. Additional new jobs will likely be, or already have been, created in the arts, entertainment, accommodations sector due to the new hotels, Oyster Point Redevelopment at the marina, wellness facilities, restaurants, and performing arts center. New jobs will likely be, or already have been, created in the public administration sector due to the new USDA office building, police station and fire station. PROJECT DESCRIPTION 494 Forbes Boulevard Two 4‐5 Story Office/R&D buildings and a 3‐level parking structure. 249 E. Grand Four Office/ R&D buildings and a 4‐level parking garage. 328 Roebling Construct two Office/R&D buildings and at grade & subterranean parking. Merck Campus Nine story Office/R&D building, and a multi‐level parking garage. 475 Eccles Two 4‐story Office/R&D buildings and a 5‐level parking structure. Gateway Business Park Master Plan Master Plan approval for 4 parcels totaling 22.6 acres, with an overall FAR of 1.25. Gateway of Pacific Construct two Office/R&D buildings (12‐story & 5‐story) with two‐level subterranean parking garages and a 47,938 SF amenity building. Britannia Cove at Oyster Point 884,344 SF of Office/R&D development (7 buildings), a full service hotel with up to 200 rooms (including a restaurant), 20,000 SF of retail including a restaurant and an 8‐story parking structure. Consolidated Plan SOUTH SAN FRANCISCO 26 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 PROJECT DESCRIPTION Oyster Point Redevelopment Multi‐phased development of Oyster Point in South San Francisco. Approved by the City Council in 2011, the Oyster Point Specific Plan (OPSP) calls for the transformation of 81 acres of bay front area into a mixed‐use development that will include a state‐of‐the‐art life sciences campus, new park and recreation space, a vibrant marina environment, and a site that can accommodate commercial and hotel uses. Genesis Two office towers, 24,000 SF of commercial, 200 seat performing arts center, and 100 child day care center. Amenity building consisting of 110‐room hotel, wellness center, restaurant, retail and various amenities adjacent and connected to the North Tower. Genentech Child Care Building Administrative building and four classroom buildings. Up to 500 Children and 175 associated staff members are anticipated. Genentech Building B‐40 8 Story, 160,000 SF office and amenity building. USDA Office Building Tentative Parcel Map to construct a 21, 807 SF office building on a vacant 3.62 acre site. Costco Site Improvements Demo and construct a new fuel facility with 12 dispensers, a new underground storage tank, and the north parking lot will be expanded, with an expansion of the existing Costco Warehouse building. 550 Gateway Hotel 5‐story Hotel with 151 rooms. Marriott Fairfield Inn & Suites 5‐story Hotel with 128 rooms. Caltrain Station Improvement Project Project will realign the station to allow easier pedestrian access to downtown, as well as improve station safety and disabled access. An underpass and plaza will be constructed to allow pedestrians access from downtown to the newly renovated station and to the east side of US 101. South San Francisco Community Civic Campus Primarily funded by Measure W, this project will include the design and construction of a new Police Station, a new Fire Station, and a shared Library and Parks and Recreation facility. Data Source: City of South San Francisco, 2017 How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? With over 100 biotechnology companies, the City of South San Francisco is the nation's hub for the life science industry. The industry and the City have identified workforce development as a critical challenge in order to retain the industry in South San Francisco. While there are local universities such as UCSF and Stanford to supply the scientists, the industry does not employ only scientists as it utilizes a full range of workers with different skill sets. The City has found that the elementary and secondary school system in South San Francisco does not focus on job training for existing high‐technology and emerging green industries. The City has assisted the school district in obtaining grants to teach more math and science in the schools. The City has Consolidated Plan SOUTH SAN FRANCISCO 27 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 also partnered with businesses to provide direct assistance to the schools. Currently, the City's Library provides after school programs to elementary school students in math and science education. The City also partners with Skyline College to promote biotechnology training to individuals who do not continue to a four‐year university. Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan. There are several regional workforce training options available to South San Francisco Residents. These include: El Concilio Emergency Social Services; provides information about employment assistance and training programs to local residents, including Spanish speaking households. Also provides referrals to other service providers. Family Service Agency of San Mateo County: Senior Employment Services; provides training and job placement for low‐income people over 55. Also runs a job‐matchup program with no income requirements. Goodwill Industries of San Francisco, San Mateo, and Marin Counties; provides vocational rehabilitation programs for disabled and disadvantaged adults with an emphasis on computer software applications, hotel and restaurant management, banking, and retail training. Jobtrain: Job Training and Placement Program; provides job training to low‐income unemployed or underemployed adults and independent youth in the Bay Area. Peninsula Family Service: Second Career Employment Program; provides job training and placement to low‐income persons over the age of 55. South San Francisco residents have access to many educational opportunities, all of which offer career development and job training, including: Public Universities San Francisco State University University of California, Berkeley University of California, San Francisco Community Colleges Skyline College San Francisco City College College of San Mateo Private Institutions Stanford University University of San Francisco Golden Gate University Consolidated Plan SOUTH SAN FRANCISCO 28 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 At least half a dozen fine art schools The above mix of job training opportunities provides comprehensive coverage of both the resident population and the range of jobs available in the City. While many of the social service job training providers help older or low‐income persons develop new or core job skills, the community college and local universities provide opportunities for higher education, particularly in the math and sciences. This range of opportunity aligns with many of the larger employment sectors in the City. Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? The Association of Bay Area Governments (ABAG) is preparing the CEDS for the Bay Area. San Mateo County will be a participant in the CEDS for the Bay Area. The City of South San Francisco intends to participate in the CEDS once it is final. If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth. The Bay Area Comprehensive Economic Development Strategy (CEDS) is being prepared by the Association of Bay Area Governments (ABAG) in collaboration with local and regional workforce organizations. One of the end results of the CEDS will be the establishment of a Regional Economic Development District (EDD) per US Economic Development Administration standards. The strategy presents a socioeconomic overview of the Bay Area and will work to address the most critical economic development challenges in the area: • Housing • Workforce Training • Transportation and Infrastructure • Business Resilience and Opportunities • Community Health and Equity The Regional Economic Development District is built around a set of underlying principles under which the EDD will operate. A Comprehensive Approach to Reaching Economic Goals A strong local and regional economy can only be achieved with a comprehensive integrated focus on good jobs and workforce development; housing and transportation; energy, water and telecommunications; and overall financial stability. Equity The action plan will only be successful if it improves opportunities and conditions for low‐income households and disadvantaged communities and mitigates negative impacts on these groups or areas. Local Control Local government’s land use authority and plans for their communities will be respected and the objectives of local organizations will be incorporated into the regional plan. Consolidated Plan SOUTH SAN FRANCISCO 29 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Regional Diversity Recognize that each city and county has unique assets and challenges and that the application and implementation of the Action Plan will vary to best respond to local community conditions. Resilience Actions will recognize the broader demands of a setting challenged by natural hazards and long term climate change. Discussion A shortage of housing and affordable housing is one of the most significant challenges facing the workforce in the Bay Area, including South San Francisco. The lack of workforce housing means that employees must commute to work, sometimes long distances. While Table 14 shows that 42% of South San Francisco residents commute more than 30 minutes to work, the jobs to workers imbalance in the lower and middle‐income wage range indicates that a significant portion of the workforce is commuting in to the City from other lower cost areas. Commuting has direct and measurable impacts on workforce productivity, traffic congestion, and air quality. Addressing the shortage of affordable workforce housing is a priority need for the Bay Area in general, including the City of South San Francisco. Consolidated Plan SOUTH SAN FRANCISCO 30 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 MA‐50 Needs and Market Analysis Discussion Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration") Substandard housing maps 1 – 3 show the highest concentrations of substandard housing by income level in the City, as determine dy HUD’s CPD Maps. Map 1 shows substandard housing by extremely low‐income households. Both census tracts 6022 and 6026 show between 5% and 17.5% of housing as substandard. Map 2 shows low‐income housing, and has the same census blocks as having the highest concentrations of substandard housing in the City with between 4.3% and 15.9% of units as substandard. Map 3 has between 3.5% and 13.7% of housing in moderate‐income households as substandard in those same tracts. The maps also show substandard housing in three areas immediately adjacent to the City. These include the California Golf Club, the section of unincorporated area to the south east of the golf club, and Census tract 6016.03 to the north west of the City. One challenge in preparing housing market analysis at the jurisdictional level is that housing markets tend to be very porous, and boundaries like school districts tend to have much more influence over markets than city boundaries or census tracts. Much of the downtown and older sections of the City of South San Francisco developed in the early 1900's predominately along the Bay, and the historic downtown area was the first area to contain housing and commercial properties. Most of the downtown area was constructed between 1915 and 1930 and many of those housing units and buildings still exist today. The construction period of the 1920's used lead paint and asbestos extensively and even homes constructed up to 1978 can contain lead‐based paint. In the downtown area, approximately 87% of the occupied housing units were built before 1979, which is why the downtown is now the focus area for lead paint abatement programs (2012‐2016 American Community Survey 5‐Year Estimates). Further, the foggy and rainy Peninsula weather creates water intrusion and mold/mildew problems for structures in the area which were not built to today's modern codes. These problems attribute to the housing rehabilitation needs in these areas. As described both above and in more detail below, the downtown Area also has the largest concentration of extremely low and low‐income families. Since the families in this area lack adequate resources, it makes it difficult to address structural conditions in the home such as lead and asbestos abatement or rehabilitation of broken windows and doors. The lack of resources also creates poor health and safety conditions in the home. The most prominent housing problem in the City is cost burden, followed by overcrowding. While the vast majority of homes have complete plumbing facilities, many older homes have deferred maintenance and associated health and safety problems. These repairs can be quite expensive and out of financial reach for low‐income homeowners, which leads to additional maintenance problems and deterioration. Consolidated Plan SOUTH SAN FRANCISCO 31 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Map 1: Extremely Low‐Income Households with Substandard Housing Data Source: CPD Maps, 2017 Map 2: Low‐Income Households with Substandard Housing Data Source: CPD Maps, 2017 Consolidated Plan SOUTH SAN FRANCISCO 32 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Map 3: Moderate‐Income Households with Substandard Housing Data Source: CPD Maps, 2017 Are there any areas in the jurisdiction where racial or ethnic minorities or low‐income families are concentrated? (include a definition of "concentration") The City’s low‐income target area includes part or all of census tracts 6026, 6024, 6023, 6022, 6019.02, 6019.01, and 6021. Census tract 6022 is both a low‐mod census tract and qualified census tract. Low‐ mod areas are census block groups where more than 50% of households earn less than 80% of AMI, as determined by HUD. Qualified census tracts are based on the national poverty level, and indicate a deeper and more intrinsic level of poverty. Please see Map 4: 2018 Low‐Income Census Block Groups Map below for a rendering of the low‐income areas and qualified census tracts in the City. Areas in green are low‐mod census blocks, and areas in blue are qualified census tracts. Map 5: Race and Ethnicity distribution shows where race and ethnic minority households live in the City. For the purposes of this discussion, a low‐income household concentration means areas where more than 50% of households earn less than 80% of AMI. Minority concentrations indicate areas where there are proportionally more minority households than in the region as a whole. The graph below shows the comparison of race and ethnic minorities in South San Francisco compared to the San Francisco, Oakland, and Hayward region. Consolidated Plan SOUTH SAN FRANCISCO 33 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Map 4: 2018 Low‐Income Census Block Groups Map Data Source: CPD Maps, 2017 Map 5: Race and Ethnic Concentrations Data Source: AFFH Maps, 2017 Consolidated Plan SOUTH SAN FRANCISCO 34 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Data Source: AFFH Maps, 2017 The highest concentrations of Hispanic households in the City are in census tracts 6022 and 6021, which are the City’s qualified census tract and one of the low‐income census block groups, and where much of the older and substandard housing in the City is located. Tract 6026 is the other block group that has both a high concentration of low‐income households as well as substandard housing and has a significant distribution of Asian residents. Both the Hispanic and Asian populations are much higher in South San Francisco than in the region as a whole. Please see the City’s Assessment of Fair Housing, completed in coordination with San Mateo County 2017 for a more in‐depth analysis of the race and ethnic population distributions in the City. Due to the downtown and adjacent area of the City having high concentrations of Hispanic families and low‐income families, the City has deemed this area in prior Consolidated Plans to be a Local Target Area. The City has, in the past, targeted social services and resources to this area. Seeing as the demographics have remained relatively the same since the 2000 census, the City will continue to classify the downtown area as a Local Target Area and target resources and services there when feasible. The table below shows the ethnic breakdown for the whole city. 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% White, Non‐ Hispanic Black, Non‐ Hispanic HispanicAsian or Pacific Islander, Non‐ Hispanic Native American, Non‐ Hispanic Two or More Races, Non‐ Hispanic Other, Non‐ Hispanic Race and Ethnic Minority Population ComparisonChart (South San Francisco, CA CDBG) Jurisdiction (San Francisco‐Oakland‐Hayward, CA) Region Consolidated Plan SOUTH SAN FRANCISCO 35 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 South San Francisco Race and Ethnic Breakdown Total population* 63,632 % of Total Hispanic 21,595 34% White 14,177 22% Black/African American 1,486 2% American Indian/Alaska Native 138 0% Asian or Pacific Islander 23,850 37% Two or More Races/Other 2,386 4% Data Source: AFFH Maps, 2017 What are the characteristics of the market in these areas/neighborhoods? Downtown is the historic commercial center in South San Francisco. The downtown area has transformed from a regional commercial center in the 1960s to a local‐serving commercial zone with primarily restaurants and local serving retail uses. During the previous Consolidated Plan period the City dedicated significant resources to help address vacant and dilapidated storefronts and a lack of private investment. The City also focused on addressing the chronic homelessness problem that was adversely impacting the downtown neighborhoods. As this area is predominately low‐income, residents have limited disposable incomes that can be spent in the downtown for rehabilitation and the City’s contributions have help catalyze reinvestment and overall improvement. The City plans to continue investing in the disadvantage downtown neighborhoods to support recent improvements and leverage private investment. Are there any community assets in these areas/neighborhoods? As mentioned above, the City has identified the downtown as a Local Target Area due to the concentration of low income families and substandard housing. Within the downtown area there are numerous social service providers and community facilities. Listed below are some significant community facilities/programs. Magnolia Senior Center ‐ Provides a wide range of programs for seniors, such as blood pressure screenings, health insurance counseling, exercise classes, English as a Second Language (ESL) classes, educational presentations, and hot meals. The Magnolia Center also includes an Adult Day Care Center to help frail or impaired adults with disabilities remain in the community through social, mental, and physical stimulation. Community Learning Center ‐ Collaborates with community‐based organizations to provide a wide variety of educational programs to residents: English language classes, computer instruction, homework assistance, activities for children, native language literacy classes (Spanish), job training and citizenship classes. The Center serves approximately 1,500 residents (children and adults) annually. Sitike Counseling Center – Addiction prevention and recovery services. In addition to these programs, City Hall, St. Vincent De Paul, Grand Avenue Library, South San Francisco Health Clinic, Latino Commission, and Project 90, are also located in this area. Consolidated Plan SOUTH SAN FRANCISCO 36 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Are there other strategic opportunities in any of these areas? There are development opportunities in this area with some of the City's properties. The City's Housing Rehabilitation Program will continue to provide low interest loans to low‐income homeowners as there continues to be rehabilitation needs in the area. Consolidated Plan SOUTH SAN FRANCISCO 37 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Strategic Plan SP‐05 Overview Strategic Plan Overview The City has identified a high priority need for public services, affordable housing, homeless services and housing, and public facilities improvements. These needs were identified and reconfirmed to be high priorities based on community input and consultation efforts. The City has established the following goals to meet these needs: Goal: Increase, maintain, and improve the supply of affordable housing for extremely low‐ to moderate‐income individuals/families. The activities the City will implement include: affordable housing acquisition and/or rehabilitation, minor home repair, and accessibility modifications. Additionally, the City will continue to administer its existing First Time Home Buyer Loans and Below Market Rate Housing units. Goal: Preserve and improve public facilities and infrastructure that serve low‐income neighborhoods or special needs residents. Publicly‐owned Facilities ‐ The City has identified that many of its public facilities need accessibility modifications and is in the process of creating an ADA Transition Plan. The City will use CDBG funds, when feasible, to address actions listed in the ADA Transition Plan. The City will also use CDBG funds, when available and feasible, to rehabilitate facilities with urgent needs. Non‐profit Facilities ‐ The City will use CDBG funds, when feasible, to help non‐profits preserve and improve their public facilities that serve low to moderate income and/or special needs residents. Many non‐profit organizations currently occupy buildings that are not in optimal condition or are inadequate to serve their clients. Goal: Provide public services to improve the quality of life for low‐income individuals and families, including those at risk of becoming homeless and special needs populations. To meet the City's public service needs, the City will fund non‐profit agencies and organizations that provide one or more of the following services as described in the Needs Assessment Section: Safety Net Services, Behavioral Health Services, Life Skills Training/Education Services, Community Improvement Services, and Housing‐Related Services. Goal: Support service‐enriched shelter and transitional housing for homeless families and individuals. There is a significant need for emergency and transitional housing as well as case management but with the dissolution of the RDA, the City lacks funding for construction and operating costs of emergency and transitional housing. The City plans to offset the loss of operating funds by providing funds, when feasible, for rehabilitation and accessibility modifications to emergency and transitional housing. However, should funds become available the City will support operating costs. Consolidated Plan SOUTH SAN FRANCISCO 38 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐10 Geographic Priorities ‐ 91.415, 91.215(a)(1) Geographic Area 1 Area Name: SSF Downtown Tracts 6021, 6022 Area Type: Local Target area Other Target Area Description: HUD Approval Date: % of Low/ Mod: Revital Type: Comprehensive Other Revital Description: Identify the neighborhood boundaries for this target area. The South San Francisco Downtown Target Area consists of census tracts 6021 and 6022. Include specific housing and commercial characteristics of this target area. This target area is comprised of the City's historic downtown commercial sector and the surrounding residential neighborhoods. The downtown area has transformed from a regional commercial center in the 1960s to a local‐serving commercial zone with primarily restaurants and local serving retail uses. This area also has a variety of housing options: single family, multi‐ family and single room occupancy (SRO) hotels. City Hall is located in this target area along with many city‐ owned community facilities such as Grand Avenue Library and the Magnolia Senior Center. Additionally, just bordering these two census tracts is the Community Learning Center. Many social services are also located in this geographic region such as North Peninsula Neighborhood Services Center, St. Vincent De Paul, and the South San Francisco Health Clinic. This area has also been identified as a local target area due to more than 51% of the population being at or below 80% of Area Median Income. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? The consultation and citizen participation process reconfirmed the downtown area to be a neighborhood of need. For example, in the community input meeting held on October 24, 2017, participants in the meeting expressed that there needed to be more recreational and community activities for the youth and seniors specifically in this area. Additionally, in Section MA‐50 it further discusses the concentration of low‐income families and Hispanic families in this area. Consolidated Plan SOUTH SAN FRANCISCO 39 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Identify the needs in this target area. There are significant needs for a wide range of social services and resources along with affordable housing options, as the majority of residents in this area are extremely‐low and very‐low income. There is also a population of chronically homeless and transients that spend a lot of time downtown, and impact the commercial viability of some of the local businesses. This has led to the need for improved accessibility to and availability of homeless shelters and comprehensive services. What are the opportunities for improvement in this target area? The City's Housing and Commercial Rehabilitation Programs are available to homeowners/businesses in the area. Additionally, there are many community facilities and local service providers within or near this area (See MA‐50 for more information). Are there barriers to improvement in this target area? The lack of federal funds is the greatest barrier to providing a better quality of life in the target area. Given that most problems faced by low income, working families stem from a lack of resources, many are forced to live in substandard conditions and it is difficult to find jobs that pay adequately to cover the rent and other household needs like food, childcare or healthcare. Table 12 ‐ Geographic Priority Areas Consolidated Plan SOUTH SAN FRANCISCO 40 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Map 6: 2018 Low‐Income Census Block Groups Map Data Source: CPD Maps, 2017 General Allocation Priorities As discussed in the Market Analysis, the substandard housing challenges overlap with the low‐income neighborhoods. Additionally, South San Francisco is an older City and has been working to update aging infrastructure. Much of that older infrastructure is in the older and low‐income neighborhoods. Targeted capital improvement funds will focus on areas with the highest need. Conversely housing preservation and public service funds will be spread out more across the City to ensure that residents have access to services and assistance. Consolidated Plan SOUTH SAN FRANCISCO 41 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐25 Priority Needs ‐ 91.415, 91.215(a)(2) Priority Needs 1 Priority Need Name Public Services Priority Level High Population Extremely Low Low Large Families Families with Children Elderly Public Housing Residents Chronic Homelessness Individuals Families with Children Mentally Ill Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Non‐housing Community Development Geographic Areas Affected City Wide Associated Goals Provide Public Services to Improve Quality of Life Description As described in the Needs Assessment Section, there is a need in the community for a wide variety of public services. These services are essential in helping low‐ income residents. Basis for Relative Priority Public services were identified in the community meetings and in the community needs assessment survey as being a high priority need in the community. The City will allocate 15% of its annual entitlement and 15% of its prior year program income to non‐profit organizations that provide public services. 2 Priority Need Name Affordable Housing Consolidated Plan SOUTH SAN FRANCISCO 42 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Priority Level High Population Extremely Low Low Large Families Families with Children Elderly Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Geographic Areas Affected Low‐Income Census Block Groups Associated Goals Increase, Maintain, & Improve Affordable Housing Description South San Francisco has extremely high housing costs and a limited supply of affordable housing units. There is a need in the community to increase affordable housing units through new construction, acquisition and inclusionary housing policies. There is also a great need to maintain and improve the existing affordable housing stock as the City's housing stock is quickly aging. Maintaining and improving the affordable housing stock requires rehabilitation and accessibility modifications along with helping low income families stay in their current homes. Basis for Relative Priority The City's assessment of affordable housing as a high priority need is consistent with the feedback provided by residents, local service providers, and other community stakeholders. This need is also apparent as rapidly rising rents have made housing cost burden the most predominant housing problem in the City. For further information regarding housing data and needs, please see the attachment Summary of Housing Need. 3 Priority Need Name Homeless Services and Housing Priority Level High Consolidated Plan SOUTH SAN FRANCISCO 43 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Population Extremely Low Large Families Families with Children Elderly Chronic Homelessness Individuals Families with Children Mentally Ill Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Geographic Areas Affected City Wide Associated Goals Provide Service‐Enriched Homeless Shelters Description There is a need in the City for service‐enriched shelters and transitional housing for both homeless individuals and families as the City has experienced a significant increase in chronically homeless and transients, especially in the downtown area. Basis for Relative Priority 4 Priority Need Name Public Facilities and Infrastructure Improvements Priority Level High Consolidated Plan SOUTH SAN FRANCISCO 44 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Population Extremely Low Low Moderate Large Families Families with Children Elderly Chronic Homelessness Individuals Families with Children Mentally Ill Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Victims of Domestic Violence Non‐housing Community Development Geographic Areas Affected City Wide Associated Goals Preserve and Improve Public Facilities Description The City has identified that there is a need to make accessibility modifications and improvements to public facilities as many don't meet ADA requirements. Additionally, many public facilities are in aging and dilapidated buildings. Basis for Relative Priority An internal assessment determined the need for ADA modifications at City‐ owned public facilities. Additionally, the joint public input meeting identified the need for community spaces and recreation activities, especially for youths and seniors in the downtown area. Table 13 – Priority Needs Summary Narrative (Optional) The City has identified the following needs in the community: Public Services ‐ As described in the Needs Assessment Section, there is a need in the community for a wide variety of public services. Basis for Relative Priority: Public services were identified in community meetings and in the community needs assessment survey as being a high priority need. Consolidated Plan SOUTH SAN FRANCISCO 45 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Affordable Housing ‐ There is a need in the community to increase affordable housing units through new construction, acquisition, and inclusionary housing policies. There is also a great need to maintain and improve the existing affordable housing stock as the City's housing stock is quickly aging. Maintaining and improving the affordable housing stock requires rehabilitation and accessibility modifications along with helping low income families stay in their current homes and become first time homebuyers. Basis for Relative Priority: The City's assessment of affordable housing as a high priority need is consistent with the feedback provided by residents, local service providers, and other community stakeholders. Homeless Services and Housing ‐ There is a need in the City for service‐enriched shelters and transitional housing for both homeless individuals and families as the City is struggling to address chronic homelessness and transients, especially in the downtown area. Basis for Relative Priority: The City’s assessment of homeless needs is consistent with data from the 2017 Homeless Count and Survey and with feedback from the community and the stakeholder consultations. Public Facilities Improvements ‐ The City has identified that there is a need to make accessibility modifications and improvements to public facilities as many don’t meet ADA requirements. Additionally, many public facilities are located in aging and dilapidated buildings. Basis for Relative Priority: An internal assessment determined the need for ADA modifications at City‐ owned public facilities. Additionally, the joint public input meeting identified the need for community spaces, especially for youths and seniors in the downtown area. Consolidated Plan SOUTH SAN FRANCISCO 46 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐35 Anticipated Resources ‐ 91.420(b), 91.215(a)(4), 91.220(c)(1,2) Introduction Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Reminder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public federal Admin and Planning Housing Public Improvements Public Services Estimated $400,000 Estimated $50,000 Estimated $200,000 Estimated $650,000 $1,600,000 Includes Entitlement and Projected Program Income Other public federal Fair Housing Support $11,000 $0 $0 $11,000 $44,000 The City of South San Francisco is part of the San Mateo County HOME Consortium. Table 14 ‐ Anticipated Resources Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Both Federal and State funding has been reduced over the recent years. The City’s CDBG funding is not sufficient to leverage significant private, state, or local funds and now can only be provided as a small match in attempts to secure what other non‐federal funding might be available. Cuts to CDBG entitlement amounts over the last five years have also required the City to cut funding to nearly half of the public service organizations once provided yearly operating funds. However, there are still limited housing and commercial rehabilitation funds available. There is no matching fund requirement for the CDBG program however on occasion the City Council will require a small match of private funds for the loans/grants issued to Downtown businesses through the City’s Commercial Rehabilitation Program. The City of South San Francisco also does not receive nor operate federally funded programs that require matching funds. If appropriate, describe publicaly owned land or property located within the state that may be used to address the needs identified in the plan Over the years, the City of South San Francisco’s RDA had acquired several residential and commercial properties. The City has been able to maintain the residential properties but was required to sell the commercial properties and return all proceeds to the State. CDBG funds have been extremely useful in assisting with rehabilitation needs for those residential properties which are leased to low income families. For example, gas and sewer lines have been repaired on an emergency basis at these properties. CDBG funds have also helped improve city‐owned properties that are used to provide services to low and moderate income or special needs residents such as parks, libraries and the senior center. CDBG Consolidated Plan SOUTH SAN FRANCISCO 47 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 funds do not subsidize, in any way, the operations of those city‐owned facilities but provides accessibility and non‐routine maintenance improvements. The CDBG funds can also occasionally provide minimal leverage to the majority of City funds needed to maintain the facilities. Discussion While federal funding was supplemented to help encourage local recovery during the recession, in the years since funding has be routinely cut and resources have been significantly reduced. The state of California has recently passed legislation to help support affordable housing and there will potentially be new funding sources intended to increase and preserve the affordable housing stock. However, changes in the federal tax code have adversely impacted the low‐income housing tax credit program, which has been the principal funding source for low‐income housing for the last few decades. Without significant new resources or federal support for new affordable housing, jurisdictions with constantly shrinking CDBG allocations, like the City of South San Francisco, will have fewer and fewer opportunities to use funding to adequately address community needs. Consolidated Plan SOUTH SAN FRANCISCO 48 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐40 Institutional Delivery Structure ‐ 91.415, 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non‐profit organizations, and public institutions. Responsible Entity Responsible Entity Type Role Geographic Area Served SOUTH SAN FRANCISCO Government Economic Development Homelessness Non‐homeless special needs Ownership Planning Rental neighborhood improvements public facilities public services Jurisdiction SAN MATEO COUNTY Government Economic Development Homelessness Non‐homeless special needs Ownership Planning Rental neighborhood improvements public facilities public services Region Housing Authority of the County of San Mateo PHA Public Housing Region South San Francisco Housing Authority PHA Public Housing Jurisdiction Non‐Profit Organizations Non‐profit organizations Public Services Region San Mateo County Continuum of Care Other Homelessness Region Table 15 ‐ Institutional Delivery Structure Assess of Strengths and Gaps in the Institutional Delivery System The County of San Mateo and local non‐profit agencies provide varied and generally well‐managed services to the following populations: homeless, those at risk of homelessness, low‐income, and special needs residents (the assorted services available in the County are described in further detail below). The local jurisdictions and non‐profits also work closely together to foster collaboration and to improve existing services. However, these services are not sufficient in addressing the amount of need in the community, especially for the growing population of homeless and transient individuals and families. There is a shortage of services, such as emergency housing, due to lack of funding. There has been a decline in funding available due to funding cuts by cities, the County and the State. Additionally, there is an increase in administrative burden to meet both public and private sector funding requirements. The sections below will provide a more in‐depth assessment of the strengths and gaps in the delivery system and actions to overcome these gaps. Consolidated Plan SOUTH SAN FRANCISCO 49 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Availability of services targeted to homeless persons and persons with HIV and mainstream services Homelessness Prevention Services Available in the Community Targeted to Homeless Targeted to People with HIV Homelessness Prevention Services Counseling/Advocacy X X Legal Assistance X Mortgage Assistance X Rental Assistance X X Utilities Assistance X X Street Outreach Services Law Enforcement X X Mobile Clinics X X Other Street Outreach Services X X Supportive Services Alcohol & Drug Abuse X X Child Care X X Education X Employment and Employment Training X X Healthcare X X HIV/AIDS X X Life Skills X X Mental Health Counseling X X Transportation X X Table 16 ‐ Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) San Mateo County's mainstream services are used to complement those service targeted to homeless people in many ways: Behavioral Health Services: San Mateo County Behavioral Health and Recovery Services (BHRS) has several mobile teams that conduct outreach to homeless people with mental health and substance abuse issues on the street, in the shelters, and at the psychiatric ER. These teams engage with homeless people and help them access treatment and/or housing. BHRS funds in‐patient alcohol and drug treatment programs, which serve many homeless individuals. BHRS also provides a wide range of permanent supportive housing options for homeless people. They fund most of the case management services for individuals and families living in Shelter Plus Care funded housing units. San Mateo County Mental Health Association (MHA) funds short‐term stays in shelters for those who are not immediately placed into permanent housing, provides rental subsidies for mental health clients, and has developed new permanent supportive housing units. MHA also coordinates with the Department of Housing to Consolidated Plan SOUTH SAN FRANCISCO 50 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 ensure that clients access mainstream housing resources for which they may be eligible, such as Section 8 or public housing. Health Services: Using Health Care for the Homeless funding, San Mateo County Health Services funds a mobile health van that provides primary health care to homeless people living in emergency shelters. The San Mateo County Medical Center (Medical Center) coordinates with the CoC to link health services to emergency shelter and permanent supportive housing. The Medical Center has beds in emergency shelters and utilizes board and care homes and other facilities to ensure that appropriate placement alternatives are available for homeless people. Employment Services: Homeless service providers are coordinating with the County's employment and training system to help homeless people increase their earned income. Providers link homeless people to mainstream employment and training services. They also provide supplemental resources to help participants overcome barriers to employment, such as financial assistance for job training, classes, license fees (e.g. cab license), car repairs, etc. Shelter Network’s SSVF program and the Next Step Veterans Center also focus on assisting homeless veterans to secure employment. The San Mateo County STD/HIV Program provides the following services to persons with HIV: primary medical care, psychiatric care, medical case management services, partner services (HIV disclosure counseling), benefits counseling, AIDS drug assistance program, medication adherence/nutritional counseling, drug and alcohol treatment, Spanish‐speaking support group, and syringe exchanges. These services are coordinated through medical case managers who reside in the clinic, where patients receive primary medical care. Additionally the County STD/HIV Program contracts with outside agencies to provide additional services to those with HIV. These services include: dental services, food services, harm reduction counseling, housing assistance, and emergency financial assistance. The contract agencies also have staff on site in order to minimize barriers to accessing services. Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above The 2017 Homeless Survey conducted by the County Center on Homelessness found an overall decrease in the number of homeless persons by about 16% in San Mateo County. The City of South San Francisco saw a 40% decrease in the number of unsheltered homeless persons from the 2015 count. Of those surveyed, only 1% indicated that they were not accessing some form of social services (e.g. health care, mental health and substance use services, job training, transportation assistance, free meals, and emergency shelter). The City has identified that there is a gap between the need for emergency housing and what is available. While the number of unsheltered homeless persons in the City has declined, there is still a shortage of emergency shelter and transitional housing beds. Rising housing costs across the state have also resulted in growing housing instability, as the available affordable housing stock declines, making it harder for homeless persons to find affordable stable housing. The City is continuing to collaborate with homeless service providers, shelters, and affordable housing developers to help address the housing shortage and the need for ongoing homeless support services. Consolidated Plan SOUTH SAN FRANCISCO 51 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs In an effort to overcome gaps in service delivery systems, the City will continue to communicate and coordinate with other jurisdictions, non‐profit organizations, and other entities to improve the delivery of services. The City is also taking active steps to improve the homeless delivery structure by streamlining processes and working collaboratively with the County. The City’s HOT team has been successful in helping address the service delivery gaps and improving coordination between service providers. Police officers, ECD staff, shelter staff, representatives from community based organizations, and several San Mateo County agencies, formed a multi‐disciplinary team that reaches out to and engages with chronically homeless individuals. The field crisis team offers services and case management but most importantly access to transitional and permanent housing. Additionally, the City will continue to assist homeless and those at risk of becoming homeless by supporting nonprofits, to the extent funds are available, that offer solutions and services to homeless. The City also will continue to provide rehabilitation funds, when available, to the emergency housing providers for improvements to their facilities and shelters. The City will continue to make efforts to streamline processes. For example, as mentioned in Section PR‐ 10, the City already participates in the CDBG Work Group. This work group has made great strides in streamlining and standardizing application and reporting processes for sub‐recipients. In this plan period, the City will work with the work group to increase collaboration and make processes even more standardized and electronic/automated. In addition to the City's efforts, the CoC has identified the following strategies to overcome service delivery gaps: Addressing the lack of housing affordability by continuing to create supportive and affordable housing for homeless people and those at‐risk of homelessness; Developing strategies to connect homeless people to the services and benefits for which they are eligible, particularly mental health services, veterans benefits, food stamps, Medi‐Cal, General Assistance, Supplemental Security Income (SSI) or Social Security Disability Insurance (SSDI); Working with the systems of care whose clients have very high levels of homelessness, particularly the alcohol and drug treatment system and the criminal justice system, to develop strategies for meeting the housing and service needs of these population. Consolidated Plan SOUTH SAN FRANCISCO 52 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐45 Goals ‐ 91.415, 91.215(a)(4) Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Increase, Maintain, & Improve Affordable Housing 2018 2022 Affordable Housing City‐Wide Affordable Housing CDBG Homeowner Housing Rehabilitated: 125 Household Housing Unit 2 Preserve and Improve Public Facilities 2018 2022 Public Facility Improvements SSF CDBG Target Area Public Facilities Improvements CDBG Other: 6 public facility improvement projects 3 Provide Public Services to Improve Quality of Life 2018 2022 Non‐Housing Community Development City‐Wide Public Services CDBG Public service activities other than Low/Moderate Income Housing Benefit: 5000 Persons Assisted 4 Support Service‐ Enriched Homeless Shelters 2018 2022 Homeless City‐Wide Homeless Services and Housing CDBG Other: 2 Public Facility Shelter improvement projects Table 17 – Goals Summary Goal Descriptions 1 Goal Name Increase, Maintain, & Improve Affordable Housing Goal Description Goal: Increase, maintain, and improve the supply of affordable housing for extremely low, very low, low and moderate income individuals and families. Based on the estimates of housing needs, housing supply characteristics, severity of housing problems, and community input, the City continues to make affordable housing a goal and priority. The lack of available land, the extremely high cost of new construction, and the subsidies required to make market rate units affordable is prohibitive. The activities the City will implement to meet this goal include: affordable housing rehabilitation and minor home repair and accessibility modification programs. Additionally, the City will continue to administer its existing First Time Home Buyer Loans and Below Market Rate Housing units. When feasible, the City will also implement activities to assist low‐income homebuyers. Consolidated Plan SOUTH SAN FRANCISCO 53 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 2 Goal Name Preserve and Improve Public Facilities Goal Description Goal: Preserve and improve public facilities that serve a high percentage of low‐ income or special needs residents. Publicly‐owned Facilities ‐ The City has identified that many of its public facilities need accessibility modifications and prepared an ADA Transition Plan. This plan identifies the community facilities and spaces that do not meet ADA standards, describes actions to address areas of inaccessibility, and sets a schedule and priorities for completing the plan. The City will use CDBG funds, when available and feasible, to address actions listed in the ADA Transition Plan. The City will also use CDBG funds, when available and feasible, to rehabilitate facilities with urgent needs. Non‐profit Facilities ‐ The City will also use CDBG funds, when available and feasible, to assist non‐profit organizations preserve and improve their public facilities that serve low to moderate income and/or special needs residents. Many non‐profit organizations currently occupy buildings that are not in optimal condition or are inadequate to serve their clients. Problems can include accessibility issues, dilapidated structures, and other safety code issues. The City plans to assist about 6 public facilities over the five‐year period of this plan. 3 Goal Name Provide Public Services to Improve Quality of Life Goal Description Goal: Provide public services to improve the quality of life for low‐income individuals and families, including those at risk of becoming homeless and special needs populations. To meet the City's public service needs, the City will fund non‐profit agencies and organizations that provide one or more of the following services as described in the Needs Assessment Section: Safety Net Services, Behavioral Health Services, Life Skills Training/Education Services, Community Improvement Services, and Housing‐ Related Services. 4 Goal Name Support Service‐Enriched Homeless Shelters Goal Description Goal: Support service‐enriched shelter and transitional housing for homeless families and individuals There is a significant need for emergency and transitional housing as well as case management and services. The City plans to offset the loss of operating funds by providing funds, when feasible, for rehabilitation and accessibility modifications to emergency and transitional housing. However, should funds become available the City will support operating costs. Estimate the number of extremely low‐income, low‐income, and moderate‐income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) The City does not receive HOME funds directly from HUD. Consolidated Plan SOUTH SAN FRANCISCO 54 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐65 Lead‐based Paint Hazards ‐ 91.415, 91.215(i) Actions to address LBP hazards and increase access to housing without LBP hazards The City will continue to incorporate lead testing and clearances for all rehabilitation projects it sponsors in order to ensure that all federal lead safe practices are met. The City also makes lead‐based paint information available to local non‐profit agencies and to homeowners and renters in the City. Additionally, the City had lead‐based paint information on its website. The City also provides loans and grants to homeowners and public facilities to abate lead‐based paint hazards. Further, the San Mateo County Environmental Health Division conducts environmental assessments of properties throughout San Mateo County suspected to have lead‐based paint. These assessments are undertaken when a complaint is filed with their office or a child is reported to have elevated levels of lead in their blood. Once environmental assessments are conducted and the results do verify the presence of lead in a dwelling unit, the property owner is required to do lead hazard reduction/abatement as determined necessary by the Lead Investigator/Assessor. The San Mateo County Environmental Health Division also has a Housing Inspection Program that conducts routine inspections at apartment buildings with 4 units or more. A part of the routine inspection involves the observation, documentation, and abatement of deteriorated lead‐based paint at these buildings. All inspection reports sent to the property owners include the following information: “HEALTH AND SAFETY CODE SECTION 17920.10 (a) any building or portion thereof including any dwelling unit, guestroom, or suite of room, or portion thereof, or the premises on which it is located, is deemed to be in violation of this part as to any portion that contains lead hazards. For purposes of this part "lead hazards" means deteriorated lead‐based paint without containment, of one or more of these hazards are present in one or more locations in amounts that are equal to or exceed the amounts of lead established for these terms in Chapter 8 (commencing with Section 35001) of Division 1 of Title 17 of the California Code of Regulations or by this section and that are likely to endanger the health of the public or occupants thereof as a result of their proximity to the public or occupants thereof. LEAD HAZARD WARNING ‐ Lead‐safe work practices are required by State of California Law for all work that disturbs paint in pre‐1978 buildings due to the possible presence of lead‐based paint. As of April 22, 2010, the US EPA requires all workers (including property owners) who disturb pre‐1978 painted surfaces to be trained, and all firms to be EPA certified, in lead safety. For more information, contact EPA at www.epa.gov/lead or San Mateo County Environmental Health 650‐372‐6200.” How are the actions listed above integrated into housing policies and procedures? For CDBG funded rehabilitation projects, the City does a lead‐based paint assessment for all housing units or public facilities that serve children built before 1978. The City follows all HUD requirements in determining if a rehabilitation project requires lead testing, lead‐safe work practices, interim controls and/or abatement. The City uses the following HUD criteria in conducting its lead‐based paint assessments. Exempt – If constructed in 1978 or later, no paint disturbed, zero bedroom or studio units, elderly/disabled resident(s) with no children under 6, unit is lead‐based paint free, and/or used no more than 100 days in a year. Consolidated Plan SOUTH SAN FRANCISCO 55 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Lead Safe Work Practice (24 CFR 35.930(b)) ‐ If hard costs are less than $5,000 Interim Controls or Standard Practices (24 CFR 35.930(c)) – Hard costs $5,000 to $25,000 Abatement ((24 CFR 35.930(d)) – Hard costs are greater than $25,000 Consolidated Plan SOUTH SAN FRANCISCO 56 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐70 Anti‐Poverty Strategy ‐ 91.415, 91.215(j) Jurisdiction Goals, Programs and Policies for reducing the number of Poverty‐Level Families The City of South San Francisco has a multi‐faceted approach to reducing poverty in the community. The City collaborates with non‐profits and uses CDBG funding along with other funding to support various programs that help reduce the number of families living in poverty. Support Social Services The City partially funds and monitors numerous organizations through the CDBG Program that provide food, clothing, and other emergency services to low‐income residents. For example, North Peninsula Neighborhood Services Center has a social services program that provides case management, rental/utility assistance, and homeless shelter referrals to low‐income residents. City‐Sponsored Programs The City also uses its General Fund and non‐CDBG grants to provide a variety of programs and services to help reduce poverty. Magnolia Senior Center ‐ Offers a wide range of programs for senior residents such as blood pressure screenings, health insurance counseling, exercise classes, English as a second language classes, and meals. Additionally, the Magnolia Center has an Adult Day Care Program to help frail or impaired adults remain in the community through social, mental, and physical stimulation. The program offers a structured activity program, transportation, and a nutritious lunch. Child Care Program ‐ Provides two preschools, four after school recreation programs, two grant funded ASES programs (REAL Program) designed for academic support for school age children and camps for children. The program also provides subsidies for low income families to help reduce their child care costs. Project Read ‐ Helps low literacy and low‐income adults and their families improve literacy, financial opportunities and independence. By improving their literacy, program participants can get higher paying jobs, make informed decisions, help their children with school, write checks, vote, obtain driver’s license, pass the GED, and attend college. Project Read also has the Financial Well‐Being Project that provides financial education and coaching to help program participants create spending plans, build emergency savings funds, and plan strategies to build wealth. Community Learning Center ‐ Provides residents with educational programs that focus on family support, community building, improving academic performance and keeping children in school, increasing access to computers, building independent and confident English language learners, and helping residents reach their full potential. The Center offers English language classes, computer instruction, homework assistance, activities for children, native language literacy classes (Spanish), job training, and citizenship classes. Affordable Housing The City supports various efforts to rehabilitate and/or construct affordable housing. The City funds multiple minor home repair, accessibility improvement, and major housing repair programs through the Housing Rehabilitation Program to help low income families maintain safe living environments and remain in their homes. The City also manages an inclusionary housing ordinance to help provide for new low‐ and moderate‐income housing units through the housing development process. The City continues Consolidated Plan SOUTH SAN FRANCISCO 57 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 to seek new funding sources, collaborations, and other opportunities to provide affordable housing in a time with funding is limited. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan The City’s goals and programs for reducing poverty align with many of the needs identified in the City's Con Plan. Additionally, the City will use CDBG funds to support several of the programs mentioned above. Support Social Services The City will use CDBG funding to support the following public services in FY 13‐14. Additionally, in future years the City will use 15% of its entitlement and 15% of its prior year program income to support organizations that provide public services. Legal Aid Society – provides legal assistance to people threatened with losing their homes or living in substandard conditions with the goals of keeping people in their homes; preventing homelessness through the enforcement of legal rights, in and out of court; and remedying substandard living conditions through advocacy. John’s Closet ‐ provides new clothing for very low‐income school aged children. Human Investment Project (HIP) ‐ operates the Home Sharing program that interviews and screens clients for housing, provides housemates, alternative housing, and community resources to clients with the potential of matching persons in affordable home sharing arrangements. Rape Trauma Services Center ‐ this is the only agency within San Mateo County to provide information, resources, and support to sexual assault survivors and their loved ones. Community Overcoming Relationship Abuse (CORA) – provides emergency shelter for survivors of domestic violence and their children with safe and stable living environments for up to six months. Samaritan House ‐ provides emergency and transitional shelter for homeless adults over age 18 in San Mateo County. Star Vista – manages subsidized apartments in South San Francisco and case management services for emancipated foster youth aged 18‐25, in addition to essential life skills training and assistance finding employment or attending school. Ombudsman Services of San Mateo County ‐ advocates for the health, safety and dignity of senior and disabled residents. City‐Sponsored Programs In the past the City has used CDBG funds to support the City‐sponsored Adult Day Care and Child Care Programs however due to reductions in the City’s entitlement it can no longer use CDBG funds to support these programs. Instead, the City has had to use more of its General Funds to keep the programs operating. Affordable Housing The City will use CDBG funding to support minor home repair programs and its Housing Rehabilitation Program. These programs will keep existing affordable housing in good condition. The City will also continue to administer is existing Below Market Rate (BMR) housing units and First Time Homebuyer Consolidated Plan SOUTH SAN FRANCISCO 58 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 loans. Additionally, the City will continue to look for new opportunities to maintain and/or increase the City’s affordable housing stock. Consolidated Plan SOUTH SAN FRANCISCO 59 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 SP‐80 Monitoring ‐ 91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long‐term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City has monitoring procedures in place to ensure that it is meeting all federal requirements. The City also has a comprehensive Citizen Participation Plan that is followed to meet public comment and participation requirements. The City Council also reviews annual reports to ensure that the City is applying its resources to meet community goals. These reports include the CAPER (Consolidated Annual Performance & Evaluation Report) for federal programs and the annual CDBG program financial audit. Sub‐recipient Monitoring The City has established monitoring procedures and a checklist to ensure that the City's sub‐recipients comply with federal program requirements and City policies. These monitoring activities also keep the City informed about the progress sub‐recipients are making towards meeting their objectives. Also, the City coordinates its monitoring efforts with other jurisdictions to standardize processes and reduce the burden on sub‐recipients. Quarterly Desk Review ‐ All sub‐recipients are required to submit quarterly progress/accomplishment reports along with requests for reimbursement. The City reviews these reports for all sub‐recipients and assesses the sub‐recipients progress in meeting performance and expenditure goals. The quarterly review helps inform areas of risk for further review. On‐site Review ‐ The City conducts on‐site monitoring visits for new sub‐recipients, those experiencing organizational change, or those with program and/or financial performance concerns. Even for high performing sub‐recipients, the City will conduct at least one site visit every three years for community development non‐housing activities. The on‐site monitoring visit includes a tour of the program facilities, as appropriate, an explanation of the services provided, and interviews with program and administrative staff. During the visit, staff will assess the sub‐recipient's board of directors and staff, conflicts of interest policies, compliance with non‐discrimination, adherence to CDBG national objectives, program performance, and maintenance of financial records. This assessment is conducted by reviewing the sub‐recipient's audit and management letter (if applicable), financial statements, fiscal policies, client files, and interviewing staff. After the monitoring visit, the City provides the sub‐recipient with a monitoring report that describes the City's conclusions, concerns and/or required corrective actions. Public Facility Improvement Projects Projects funded through federal dollars are monitored by staff before, during, and upon completion of the project for compliance with applicable environmental, procurement, financial, and labor standard regulations. Consolidated Plan SOUTH SAN FRANCISCO 60 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Expected Resources AP‐15 Expected Resources ‐ 91.420(b), 91.220(c)(1,2) Introduction The City's FY 2018‐19 entitlement amount is expected to be about $400,000. HUD has notified all entitlement jurisdictions that there will be a delay in the allocation announcement for the 2018‐19 year and has provided guidance for jurisdictions to prepare for the program year so that project development is not delayed and there is no interruption in services. The City also expects to have some residual funding available from prior year projects that have not yet been completed. The final costs for these projects and the amounts expected to be available at the end of the year have not been finalized, however the City is budgeting for about $200,000 in roll‐over funds from prior year projects. The City is budgeting for approximately $50,000 in program income funds to be received from prior year projects. The City’s program income is inconsistent and has ranged from $30,000 to almost $200,000 over the last 10 years. The City is electing to budget for a conservative program income year with the option to add programs or projects if additional funding becomes available. This gives the City a CDBG budget of approximately $650,000 for FY 2018‐19. In addition, the City’s the FY 2018‐19 HOME allocation is about $11,000 which provides the City with an overall CDBG/HOME budget of approximately $661,000. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 2 Expected Amount Available Remainder of ConPlan Narrative Description Annual Allocation Program Income (RLF) Prior Year Resources Total (does not include RLF) CDBG Public Federal Admin and Planning Housing Public Improvement Public Service $40,000 $50,000 $200,000 $650,000 $1,600,000 The City of South San Francisco is an entitlement jurisdiction and therefore receives an annual CDBG grant allocation from HUD, the City also receives a variable amount of Program Income. Home Admin Funds Public Federal ‐Fair Housing $11,000 0 0 $11,000 $44,000 The City of South San Francisco is part of the San Mateo County HOME Consortium. Table 18 ‐ Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Leveraging CDBG funds continues to be a greater challenge with the reduction of other state and local Consolidated Plan SOUTH SAN FRANCISCO 61 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 funding sources. The reduction to CDBG entitlement amounts over the last few years have also required the City to cut funding to nearly half of the public service organizations. Overall, CDBG funding is insufficient to leverage significant funds and now can only be provided as a small match in attempt to secure what other non‐federal funding might be available. However, the City is exploring the possibility of utilizing CDBG funding for smaller public right of way improvements that will ensure that the City is more competitive in future years for Cap and Trade funding. These improvements may include upgrading intersections and making the downtown more pedestrian friendly. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Over the years, the City's RDA acquired several residential and commercial properties; however, with the dissolution of RDAs, the City is required to sell all its properties and return all proceeds to the State. Therefore, the City is in the process of selling these commercial properties. In the past few years the City has been selling the smaller residential properties which have been occupied by low income households. The City’s Housing Investment Plan has stipulated, however, that the proceeds received from the sale must be used to replace the unit somewhere else in the City. The City has not sold all the residential properties, and still has 6 residential units that are being leased to low income households. CDBG funds have also helped improve city‐owned properties that are used to provide services to low and moderate income or special needs residents such as parks, libraries, the boys and girls club, senior center and right of way improvements. CDBG funds do not subsidize, in any way, the operations of those city‐owned facilities but have provided accessibility and non‐routine maintenance improvements. Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 62 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 An n u a l Go a l s an d Ob j e c t i v e s AP ‐20 An n u a l Go a l s an d Ob j e c t i v e s ‐ 91 . 4 2 0 , 91 . 2 2 0 ( c ) ( 3 ) & ( e ) Go a l s Su m m a r y In f o r m a t i o n So r t Or d e r Go a l Na m e St a r t Ye a r En d Ye a r Ca t e g o r y Ge o g r a p h i c Ar e a Ne e d s Ad d r e s s e d Fu n d i n g Go a l Ou t c o m e Indicator 1 In c r e a s e , Ma i n t a i n , & Im p r o v e Af f o r d a b l e Ho u s i n g 20 1 8 20 2 2 Af f o r d a b l e Ho u s i n g Ci t y ‐Wi d e Af f o r d a b l e Ho u s i n g CD B G : es t . $3 0 2 , 0 0 0 Ho m e o w n e r Housing Re h a b i l i t a t e d : 125 Ho u s e h o l d Housing Unit 2 Pr e s e r v e an d Im p r o v e Pu b l i c Fa c i l i t i e s 20 1 8 20 2 2 Pu b l i c Fa c i l i t y Im p r o v e m e n t s SS F CD B G Ta r g e t Ar e a Pu b l i c Fa c i l i t i e s Im p r o v e m e n t s CD B G : es t . $1 8 9 , 0 0 0 Ot h e r : 6 pu b l i c facility im p r o v e m e n t projects 3 Pr o v i d e Pu b l i c Se r v i c e s to Im p r o v e Qu a l i t y of Li f e 20 1 8 20 2 2 No n ‐Ho u s i n g Co m m u n i t y De v e l o p m e n t Ci t y ‐Wi d e Pu b l i c Se r v i c e s CD B G : es t . $6 9 , 0 0 0 Pu b l i c se r v i c e activities other th a n Lo w / M o d e r a t e Income Ho u s i n g Be n e f i t : 5000 Pe r s o n s As s i s t e d 4 Su p p o r t Se r v i c e ‐ En r i c h e d Ho m e l e s s Sh e l t e r s 20 1 8 20 2 2 Ho m e l e s s Ci t y ‐Wi d e Ho m e l e s s Se r v i c e s an d Ho u s i n g CD B G : (P u b l i c Se r v i c e s ) Ot h e r : 2 Pu b l i c Facility Sh e l t e r im p r o v e m e n t pr o j e c t s Ta b l e 19 – Go a l s Su m m a r y Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 63 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 Go a l De s c r i p t i o n s 1 Go a l Na m e In c r e a s e , Ma i n t a i n , & Im p r o v e Af f o r d a b l e Ho u s i n g Go a l De s c r i p t i o n Go a l : In c r e a s e , ma i n t a i n , an d im p r o v e th e su p p l y of af f o r d a b l e ho u s i n g fo r ex t r e m e l y lo w , ve r y lo w , low and moderate in c o m e in d i v i d u a l s an d fa m i l i e s . Ba s e d on th e es t i m a t e s of ho u s i n g ne e d s , ho u s i n g su p p l y ch a r a c t e r i s t i c s , se v e r i t y of ho u s i n g pr o b l e m s , and community in p u t , th e Ci t y co n t i n u e s to ma k e af f o r d a b l e ho u s i n g a go a l an d pr i o r i t y . Th e ac t i v i t i e s th e Ci t y wi l l im p l e m e n t to me e t th i s go a l in c l u d e : af f o r d a b l e ho u s i n g re h a b i l i t a t i o n an d minor home repair an d ac c e s s i b i l i t y mo d i f i c a t i o n pr o g r a m s . Ad d i t i o n a l l y , th e Ci t y wi l l co n t i n u e to ad m i n i s t e r it s ex i s t i n g First Time Home Bu y e r Lo a n s an d Be l o w Ma r k e t Ra t e Ho u s i n g un i t s . Wh e n fe a s i b l e , th e Ci t y wi l l al s o im p l e m e n t ac t i v i t i e s to assist low‐ in c o m e ho m e b u y e r s . 2 Go a l Na m e Pr e s e r v e an d Im p r o v e Pu b l i c Fa c i l i t i e s Go a l De s c r i p t i o n Go a l : Pr e s e r v e an d im p r o v e pu b l i c fa c i l i t i e s th a t se r v e a hi g h pe r c e n t a g e of lo w ‐in c o m e or sp e c i a l needs residents. Pu b l i c l y ‐ow n e d Fa c i l i t i e s ‐ Th e Ci t y ha s id e n t i f i e d th a t ma n y of it s pu b l i c fa c i l i t i e s ne e d ac c e s s i b i l i t y modifications and has pr e p a r e d an AD A Tr a n s i t i o n Pl a n . Th i s pl a n id e n t i f i e s th e co m m u n i t y fa c i l i t i e s an d sp a c e s th a t do no t meet ADA standards, de s c r i b e s ac t i o n s to ad d r e s s ar e a s of in a c c e s s i b i l i t y , an d se t s a sc h e d u l e an d pr i o r i t i e s fo r co m p l e t i n g the plan. The City will us e CD B G fu n d s , wh e n av a i l a b l e an d fe a s i b l e , to ad d r e s s ac t i o n s li s t e d in th e AD A Tr a n s i t i o n Pl a n . Th e City will also use CD B G fu n d s , wh e n av a i l a b l e an d fe a s i b l e , to re h a b i l i t a t e fa c i l i t i e s wi t h ur g e n t ne e d s . No n ‐pr o f i t Fa c i l i t i e s ‐ Th e Ci t y wi l l al s o us e CD B G fu n d s , wh e n av a i l a b l e an d fe a s i b l e , to as s i s t no n ‐pr o f i t organizations pr e s e r v e an d im p r o v e th e i r pu b l i c fa c i l i t i e s th a t se r v e lo w to mo d e r a t e in c o m e an d / o r sp e c i a l ne e d s residents. Many non‐ pr o f i t or g a n i z a t i o n s cu r r e n t l y oc c u p y bu i l d i n g s th a t ar e no t in op t i m a l co n d i t i o n or ar e in a d e q u a t e to serve their clients. Pr o b l e m s ca n in c l u d e ac c e s s i b i l i t y is s u e s , di l a p i d a t e d st r u c t u r e s , an d ot h e r sa f e t y co d e is s u e s . Th e Ci t y pl a n s to as s i s t ab o u t 6 pu b l i c fa c i l i t i e s ov e r th e fi v e ‐ye a r pe r i o d of th i s pl a n . 3 Go a l Na m e Pr o v i d e Pu b l i c Se r v i c e s to Im p r o v e Qu a l i t y of Li f e Go a l De s c r i p t i o n Go a l : Pr o v i d e pu b l i c se r v i c e s to im p r o v e th e qu a l i t y of li f e fo r lo w ‐in c o m e in d i v i d u a l s an d fa m i l i e s , including those at ri s k of be c o m i n g ho m e l e s s an d sp e c i a l ne e d s po p u l a t i o n s . To me e t th e Ci t y ' s pu b l i c se r v i c e ne e d s , th e Ci t y wi l l fu n d no n ‐pr o f i t ag e n c i e s an d or g a n i z a t i o n s th a t provide one or more of th e fo l l o w i n g se r v i c e s as de s c r i b e d in th e Ne e d s As s e s s m e n t Se c t i o n : Sa f e t y Ne t Se r v i c e s , Be h a v i o r a l Health Services, Li f e Sk i l l s Tr a i n i n g / E d u c a t i o n Se r v i c e s , Co m m u n i t y Im p r o v e m e n t Se r v i c e s , an d Ho u s i n g ‐Re l a t e d Se r v i c e s . Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 64 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 4 Go a l Na m e Su p p o r t Se r v i c e ‐En r i c h e d Ho m e l e s s Sh e l t e r s Go a l De s c r i p t i o n Go a l : Su p p o r t se r v i c e ‐en r i c h e d sh e l t e r an d tr a n s i t i o n a l ho u s i n g fo r ho m e l e s s fa m i l i e s an d in d i v i d u a l s Th e r e is a si g n i f i c a n t ne e d fo r em e r g e n c y an d tr a n s i t i o n a l ho u s i n g as we l l as ca s e ma n a g e m e n t an d services but with the di s s o l u t i o n of Re d e v e l o p m e n t Ag e n c i e s , th e Ci t y la c k s fu n d i n g fo r op e r a t i n g co s t s of em e r g e n c y an d transitional housing fo r th e ho m e l e s s . Th e Ci t y pl a n s to of f s e t th e lo s s of op e r a t i n g fu n d s by pr o v i d i n g fu n d s , wh e n fe a s i b l e , for rehabilitation an d ac c e s s i b i l i t y mo d i f i c a t i o n s to em e r g e n c y an d tr a n s i t i o n a l ho u s i n g . Ho w e v e r , sh o u l d fu n d s be c o m e available the City wi l l su p p o r t op e r a t i n g co s t s . Consolidated Plan SOUTH SAN FRANCISCO 65 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 AP‐35 Projects ‐ 91.420, 91.220(d) Introduction The City plans to implement the following projects: Public Services (15% of current year entitlement funds and prior year program income funds; estimated at $69,000) HIP Housing: Home Sharing Program: Facilitates rent or service exchange home sharing arrangements through interviewing and screening clients John’s Closet: Provides new clothing for low income children Legal Aid Society: Legal assistance and advocacy for people losing their homes or living in substandard conditions Rape Trauma Services Center: Mental health services to address the multiple healing needs of child survivors of sexual trauma Star Vista: Subsidized apartments and case management services for emancipated foster youth plus essential life skills training Ombudsman Services of San Mateo County, Inc.: Advocacy services to elderly and developmentally disabled individuals Service‐Enriched Homeless Shelters * Community Overcoming Relationship Abuse (CORA): Emergency shelter for victims and survivors of domestic violence and their children Samaritan House: Operates the Safe Harbor Shelter, a 90‐bed homeless shelter that provides emergency and transitional housing for homeless adults *Homeless shelters are a subcategory under the Public Services Consolidated Plan SOUTH SAN FRANCISCO 66 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Minor Home Repair Programs (Funded from the 65% capital projects and programs funding in current year entitlement – estimated at about $120,000) Center for Independence of Individuals with Disabilities (CID) ‐ Housing Accessibility Modification Program: Installs ramps, grab bars, and other modifications to make a home accessible El Concilio ‐ Peninsula Minor Home Repair: Minor home repairs for low‐income households to make their home eligible for energy/weatherization improvements that would otherwise not be completed and increase energy and water conservation Rebuilding Together Peninsula (RTP) ‐ National Rebuilding Day: Program that utilizes volunteers to rehabilitate homes on National Rebuilding Day Rebuilding Together Peninsula (RTP) ‐ Safe at Home: A year‐round program that addresses minor repair needs City Sponsored Housing Rehabilitation Program ($190,000 – estimated to be funded from entitlement, and pending receipt of program income and year‐end assessment of available prior year resources) Provides low interest loans and grants to low‐income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home. Public Improvement Projects (estimated $181,000 pending entitlement allocation funding and year‐ end assessment of available prior year resources) These funds may be used towards Public Improvements to City Facilities as well as within the Public Right of Way in low/mod areas. The funds may support investments in predevelopment activities for infrastructure and public facilities. These predevelopment activities may be used to assemble sites for affordable housing or provide infrastructure that would benefit the community as a whole. CDBG Administration (20% of current year entitlement, pending receipt of allocation, and current year program income estimated at about $90,000) The City will use 20% of its entitlement and current year program income to administer the CDBG program. Fair Housing (estimated at $11,000)* Project Sentinel ($11,000)* Provides comprehensive fair housing services of complaint investigation, community outreach, and education *HOME Administrative Funds are not reported in HUD’s Integrated Disbursement & Information System (IDIS) Consolidated Plan SOUTH SAN FRANCISCO 67 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 # Project Name 1 Public Services 2 Service‐Enriched Homeless Shelters 3 Minor Home Repair/Modification Programs 4 City‐Sponsored Housing Rehabilitation Program 5 Public Improvement Projects 6 CDBG Administration Table 20 – Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Given the limited funds available, the City prioritizes activities which provided maximum benefit to the community. The majority of the City's CDBG funds are allocated to supporting housing rehabilitation and public improvements because these types of activities are not restricted by spending limitations and are highly impactful. Further, it is intended that CDBG money will be utilized for the ‘last mile’ of funding for projects that may not otherwise be completed. A major funding obstacle continues to be sufficiently supporting the wide variety of crucial public services needed in the City due to federal spending limits specific to public services. While the public service need far exceeds the funds available to provide those services, the City has selected those activities which would be most effective. Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 68 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 AP ‐38 Pr o j e c t Su m m a r y Pr o j e c t Su m m a r y In f o r m a t i o n Pr o j e c t fu n d i n g in th i s ta b l e is re p r e s e n t e d ei t h e r as an ap p r o x i m a t e ra n g e or as a pe r c e n t a g e of fu n d s re c e i v e d . These funding am o u n t s wi l l be re v i s e d to re f l e c t fi n a l nu m b e r s on c e th e Ci t y re c e i v e s it s al l o c a t i o n an n o u n c e m e n t fr o m HU D . Final budgets are ex p e c t e d to fi t wi t h i n th e pe r c e n t a g e s an d ra n g e s in c l u d e d in th i s ac t i o n pl a n . 1 Pr o j e c t Na m e Pu b l i c Se r v i c e s Ta r g e t Ar e a Ci t y w i d e Go a l s Su p p o r t e d Pr o v i d e Pu b l i c Se r v i c e s to Im p r o v e Qu a l i t y of Li f e Ne e d s Ad d r e s s e d Pu b l i c Se r v i c e s Fu n d i n g CD B G : 15 % of cu r r e n t ye a r en t i t l e m e n t an d pr i o r ye a r pr o g r a m in c o m e es t i m a t e d at about $6 9 , 0 0 0 De s c r i p t i o n Fo r FY 20 1 8 ‐19 , th e Ci t y wi l l al l o c a t e 15 % of it s an n u a l en t i t l e m e n t to no n ‐pr o f i t organizations th a t pr o v i d e pu b l i c se r v i c e s . Ta r g e t Da t e 6/ 3 0 / 2 0 1 9 Es t i m a t e th e nu m b e r an d ty p e of fa m i l i e s th a t wi l l be n e f i t fr o m th e pr o p o s e d ac t i v i t i e s Es t i m a t e d 49 8 ex t r e m e l y lo w to lo w in c o m e in d i v i d u a l s ar e es t i m a t e d to be n e f i t from the pr o p o s e d ac t i v i t i e s . Lo c a t i o n De s c r i p t i o n HI P Ho u s i n g 36 4 So u t h Ra i l r o a d Av e n u e , Sa n Ma t e o , CA 94 4 0 1 ‐40 2 4 Jo h n ’ s Cl o s e t 44 4 E. Ma r k e t St . , Rm . 2, Da l y Ci t y , CA 94 0 1 4 Le g a l Ai d So c i e t y 33 0 Tw i n Do l p h i n Dr i v e , Su i t e 12 3 , Re d w o o d Ci t y , CA 94 0 6 5 ‐1455 Om b u d s m a n Se r v i c e s of Sa n Ma t e o Co u n t y , In c . 71 1 Ne v a d a St . , Re d w o o d Ci t y , CA 94061‐ 15 5 5 Ra p e Tr a u m a Se r v i c e s Ce n t e r 18 6 0 El Ca m i n o Re a l , Su i t e 40 6 , Bu r l i n g a m e , CA 94010‐3117 St a r V i s t a 70 1 Gr a n d Av e , So u t h Sa n Fr a n c i s c o , CA 94 0 8 0 ‐25 5 3 Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 69 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 Pl a n n e d Ac t i v i t i e s HI P Ho u s i n g : Ho m e Sh a r i n g Pr o g r a m (a p p r o x . 13 % of pu b l i c se r v i c e s fu n d i n g estimated @ $9 , 0 0 0 ) Fa c i l i t a t e s re n t or se r v i c e ex c h a n g e ho m e sh a r i n g ar r a n g e m e n t s Jo h n ’ s Cl o s e t (a p p r o x . 6% of pu b l i c se r v i c e s fu n d i n g es t i m a t e d @ $4 , 0 0 0 ) Pr o v i d e s ne w cl o t h i n g fo r lo w in c o m e ch i l d r e n . Le g a l Ai d So c i e t y (a p p r o x . 14 % of pu b l i c se r v i c e s fu n d i n g es t i m a t e d @ $1 0 , 0 0 0 ) Le g a l as s i s t a n c e an d ad v o c a c y fo r pe o p l e lo s i n g th e i r ho m e s or li v i n g in su b s t a n d a r d co n d i t i o n s . Om b u d s m a n Se r v i c e s of Sa n Ma t e o Co u n t y , In c . (a p p r o x . 14 % of pu b l i c se r v i c e s funding es t i m a t e d @ $1 0 , 0 0 0 ) Ad v o c a c y se r v i c e s to el d e r l y an d de v e l o p m e n t a l l y di s a b l e d in d i v i d u a l s Ra p e Tr a u m a Se r v i c e s Ce n t e r (a p p r o x . 14 % of pu b l i c se r v i c e s fu n d i n g es t i m a t e d @ $10,000) Me n t a l he a l t h se r v i c e s to ad d r e s s th e mu l t i p l e he a l i n g ne e d s of ch i l d su r v i v o r s of sexual tr a u m a . St a r V i s t a (a p p r o x . 9% of pu b l i c se r v i c e s fu n d i n g es t i m a t e d @ $6 , 0 0 0 ) Su b s i d i z e d ap a r t m e n t s an d ca s e ma n a g e m e n t se r v i c e s fo r em a n c i p a t e d fo s t e r youth plus es s e n t i a l li f e sk i l l s tr a i n i n g . 2 Pr o j e c t Na m e Se r v i c e ‐En r i c h e d Ho m e l e s s Sh e l t e r s Ta r g e t Ar e a Ci t y w i d e Go a l s Su p p o r t e d Pr o v i d e Se r v i c e ‐En r i c h e d Ho m e l e s s Sh e l t e r s Ne e d s Ad d r e s s e d Ho m e l e s s Se r v i c e s an d Ho u s i n g Fu n d i n g In c l u d e d as pa r t of Pu b l i c Se r v i c e s fu n d i n g in Pr o j e c t 1 De s c r i p t i o n Th e Ci t y wi l l ad d r e s s th e ne e d fo r se r v i c e ‐en r i c h e d sh e l t e r s an d tr a n s i t i o n a l ho u s i n g by pr o v i d i n g pu b l i c se r v i c e fu n d s to Sa m a r i t a n Ho u s e an d CO R A . Sa m a r i t a n Ho u s e operates the Sa f e Ha r b o r Sh e l t e r lo c a t e d in So u t h Sa n Fr a n c i s c o , wh i c h pr o v i d e s 90 be d s to homeless in d i v i d u a l s . CO R A pr o v i d e s em e r g e n c y sh e l t e r fo r th o s e se e k i n g re f u g e fr o m domestic violence or ab u s e . Ta r g e t Da t e 6/ 3 0 / 2 0 1 9 Es t i m a t e th e nu m b e r an d ty p e of fa m i l i e s th a t wi l l be n e f i t fr o m th e pr o p o s e d ac t i v i t i e s Th e Ci t y an t i c i p a t e s pr o v i d i n g 11 4 ho m e l e s s pe r s o n s ov e r n i g h t sh e l t e r Lo c a t i o n De s c r i p t i o n Co m m u n i t y Ov e r c o m i n g Re l a t i o n s h i p Ab u s e (C O R A ) Ad d r e s s Su p p r e s s e d Sa m a r i t a n Ho u s e : Sa f e Ha r b o r Sh e l t e r 29 5 No r t h Ac c e s s Ro a d , So u t h Sa n Fr a n c i s c o , CA 94 0 8 0 ‐69 0 Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 70 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 Pl a n n e d Ac t i v i t i e s Co m m u n i t y Ov e r c o m i n g Re l a t i o n s h i p Ab u s e (C O R A ) (a p p r o x . 14 % of pu b l i c services funding es t i m a t e d @ $1 0 , 0 0 0 ) Em e r g e n c y sh e l t e r fo r vi c t i m s an d su r v i v o r s of do m e s t i c vi o l e n c e an d th e i r ch i l d r e n Sa m a r i t a n Ho u s e : Sa f e Ha r b o r Sh e l t e r (a p p r o x . 14 % of pu b l i c se r v i c e s fu n d i n g estimated @ $1 0 , 0 0 0 ) Op e r a t e s th e Sa f e Ha r b o r Sh e l t e r , a 90 be d ho m e l e s s sh e l t e r th a t pr o v i d e s em e r g e n c y and tr a n s i t i o n a l ho u s i n g fo r ho m e l e s s ad u l t s 3 Pr o j e c t Na m e Mi n o r Ho m e Re p a i r / M o d i f i c a t i o n Pr o g r a m s Ta r g e t Ar e a Ci t y w i d e Go a l s Su p p o r t e d In c r e a s e , Ma i n t a i n , & Im p r o v e Af f o r d a b l e Ho u s i n g Ne e d s Ad d r e s s e d Af f o r d a b l e Ho u s i n g Fu n d i n g CD B G : $1 2 0 , 0 0 0 es t i m a t e d fr o m en t i t l e m e n t an d pr i o r ye a r re s o u r c e s De s c r i p t i o n Fo r FY 20 1 8 ‐19 , th e Ci t y wi l l al l o c a t e fu n d i n g to va r i o u s no n ‐pr o f i t s th a t pr o v i d e minor home re p a i r s an d ac c e s s i b i l i t y mo d i f i c a t i o n s to lo w in c o m e ho m e o w n e r s . Ta r g e t Da t e 6/ 3 0 / 2 0 1 9 Es t i m a t e th e nu m b e r an d ty p e of fa m i l i e s th a t wi l l be n e f i t fr o m th e pr o p o s e d ac t i v i t i e s Th e Ci t y an t i c i p a t e s se r v i n g 39 lo w in c o m e ho u s e h o l d s . Lo c a t i o n De s c r i p t i o n Ce n t e r fo r In d e p e n d e n c e of In d i v i d u a l s wi t h Di s a b i l i t i e s 20 0 1 Wi n w a r d Wa y , Suite 103 Sa n Ma t e o , CA 94 4 0 4 El Co n c i l i o of Sa n Ma t e o Co u n t y 14 1 9 Bu r l i n g a m e Av e n u e , Su i t e N Bu r l i n g a m e , CA 94 0 1 0 ‐41 2 3 Re b u i l d i n g To g e t h e r Pe n i n s u l a 84 1 Ka y n y n e St r e e t Re d w o o d Ci t y , CA 94 0 6 3 ‐30 0 0 Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 71 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 Pl a n n e d Ac t i v i t i e s CI D ‐ Ho u s i n g Ac c e s s i b i l i t y Mo d i f i c a t i o n Pr o g r a m es t i m a t e d $1 0 , 0 0 0 of Mi n o r Home Repair fu n d i n g : In s t a l l s ra m p s , gr a b ba r s , an d ot h e r mo d i f i c a t i o n s to ma k e a ho m e ac c e s s i b l e . El Co n c i l i o ‐ Pe n i n s u l a Mi n o r Ho m e Re p a i r es t i m a t e d $3 7 , 5 0 0 of Mi n o r Ho m e Repair funding: Mi n o r ho m e re p a i r s fo r lo w ‐in c o m e ho u s e h o l d s to ma k e th e i r ho m e el i g i b l e fo r en e r g y / w e a t h e r i z a t i o n im p r o v e m e n t s Mi n o r ho m e re p a i r s fo r lo w ‐in c o m e ho u s e h o l d s to make th e i r ho m e el i g i b l e fo r en e r g y / w e a t h e r i z a t i o n im p r o v e m e n t s . Re b u i l d i n g To g e t h e r ‐ Na t i o n a l Re b u i l d i n g Da y es t i m a t e d $1 5 , 7 5 0 of Mi n o r Home Repair fu n d i n g : Pr o g r a m th a t ut i l i z e s vo l u n t e e r s to re h a b i l i t a t e ho m e s on Na t i o n a l Re b u i l d i n g Day. Re b u i l d i n g To g e t h e r ‐ Sa f e at Ho m e es t i m a t e d $5 5 , 0 0 0 of Mi n o r Ho m e Re p a i r funding: A year‐ ro u n d pr o g r a m th a t ad d r e s s e s mi n o r re p a i r ne e d s . Ac t i v i t y De l i v e r y to su p p o r t ab o v e pr o g r a m s 4 Pr o j e c t Na m e Ci t y ‐Sp o n s o r e d Ho u s i n g Re h a b i l i t a t i o n Pr o g r a m Ta r g e t Ar e a Ci t y w i d e Go a l s Su p p o r t e d In c r e a s e , Ma i n t a i n , & Im p r o v e Af f o r d a b l e Ho u s i n g Ne e d s Ad d r e s s e d Af f o r d a b l e Ho u s i n g Fu n d i n g CD B G : $1 9 0 , 0 0 0 es t i m a t e d pr o g r a m in c o m e , en t i t l e m e n t , an d pr i o r ye a r re s o u r c e s De s c r i p t i o n Pr o v i d e s lo w in t e r e s t lo a n s an d gr a n t s to lo w ‐in c o m e fa m i l i e s fo r ho u s i n g al t e r a t i o n s and re p a i r s th a t co r r e c t co d e de f i c i e n c i e s an d / o r im p r o v e th e he a l t h an d sa f e t y of the home. Ta r g e t Da t e 6/ 3 0 / 2 0 1 9 Es t i m a t e th e nu m b e r an d ty p e of fa m i l i e s th a t wi l l be n e f i t fr o m th e pr o p o s e d ac t i v i t i e s Th i s ye a r th e Ci t y an t i c i p a t e s se r v i n g 15 ho u s e h o l d s . Lo c a t i o n De s c r i p t i o n Th i s pr o g r a m is av a i l a b l e ci t y w i d e fo r lo w / m o d in c o m e ho u s e h o l d s . Pl a n n e d Ac t i v i t i e s Ho u s i n g Re h a b i l i t a t i o n Lo a n s Pr o v i d e s lo w in t e r e s t lo a n s to lo w ‐in c o m e fa m i l i e s fo r ho u s i n g al t e r a t i o n s an d repairs that co r r e c t co d e de f i c i e n c i e s an d / o r im p r o v e th e he a l t h an d sa f e t y of th e ho m e . Em e r g e n c y Re p a i r Vo u c h e r s Pr o v i d e s lo w ‐in c o m e fa m i l i e s gr a n t s of up to $5 , 0 0 0 to ma k e em e r g e n c y sa f e t y and/or code vi o l a t i o n re p a i r s . De b r i s Bo x Vo u c h e r s Pr o v i d e s lo w ‐in c o m e fa m i l i e s wi t h a de b r i s bo x to cl e a r co d e vi o l a t i o n s an d cl e a n up conditions th a t af f e c t th e he a l t h , sa f e t y or ap p e a r a n c e of pr o p e r t i e s . Co n s o l i d a t e d Pl a n SO U T H SA N FR A N C I S C O 72 OM B Co n t r o l No : 25 0 6 ‐01 1 7 (e x p . 06 / 3 0 / 2 0 1 8 ) Pu b l i c Re v i e w Dr a f t 4/ 9 / 2 0 1 8 5 Pr o j e c t Na m e Pu b l i c Im p r o v e m e n t Pr o j e c t s Ta r g e t Ar e a CD B G Ta r g e t Ar e a Go a l s Su p p o r t e d Pr e s e r v e an d Im p r o v e Pu b l i c Fa c i l i t i e s Ne e d s Ad d r e s s e d Pu b l i c fa c i l i t i e s an d in f r a s t r u c t u r e Fu n d i n g CD B G : $1 8 1 , 0 0 0 es t i m a t e d pr o g r a m in c o m e , en t i t l e m e n t , an d pr i o r ye a r re s o u r c e s De s c r i p t i o n Pr o v i d e s pu b l i c fa c i l i t y an d in f r a s t r u c t u r e im p r o v e m e n t s to in c r e a s e ac c e s s i b i l i t y and improve us a g e . Ta r g e t Da t e 6/ 3 0 / 2 0 1 9 Es t i m a t e th e nu m b e r an d ty p e of fa m i l i e s th a t wi l l be n e f i t fr o m th e pr o p o s e d ac t i v i t i e s Th i s ye a r th e Ci t y an t i c i p a t e s co m p l e t i n g 1 pu b l i c fa c i l i t y pr o j e c t Lo c a t i o n De s c r i p t i o n CD B G Ta r g e t Ar e a Pl a n n e d Ac t i v i t i e s Pu b l i c In f r a s t r u c t u r e Im p r o v e m e n t s In c l u d e s AD A ac c e s s i b i l i t y up g r a d e s , pa r k an d pl a y g r o u n d su r f a c e up g r a d e s , path of travel im p r o v e m e n t s an d ot h e r ri g h t of wa y im p r o v e m e n t s Pu b l i c Fa c i l i t y Im p r o v e m e n t s In c l u d e s AD A ac c e s s i b i l i t y up g r a d e s , en e r g y ef f i c i e n c y an d lo n g e v i t y im p r o v e m e n t s , and other lo n g ‐te r m im p r o v e m e n t s to pu b l i c fa c i l i t i e s 6 Pr o j e c t Na m e Pl a n n i n g an d Ad m i n i s t r a t i o n Ta r g e t Ar e a Ci t y ‐Wi d e Go a l s Su p p o r t e d Ad m i n i s t e r CD B G pr o g r a m Ne e d s Ad d r e s s e d NA Fu n d i n g CD B G : $9 0 , 0 0 0 es t i m a t e d De s c r i p t i o n Pl a n s an d ad m i n i s t e r s th e CD B G pr o g r a m Ta r g e t Da t e 6/ 3 0 / 2 0 1 9 Es t i m a t e th e nu m b e r an d ty p e of fa m i l i e s th a t wi l l be n e f i t fr o m th e pr o p o s e d ac t i v i t i e s NA Lo c a t i o n De s c r i p t i o n Ci t y ‐Wi d e Pl a n n e d Ac t i v i t i e s Pr e p a r e an d Su b m i t CA P E R Qu a r t e r l y an d Se m i ‐An n u a l HU D re p o r t i n g Su b r e c i p i e n t ad m i n i s t r a t i o n an d mo n i t o r i n g Ge n e r a l pr o g r a m ad m i n i s t r a t i o n Consolidated Plan SOUTH SAN FRANCISCO 73 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 AP‐50 Geographic Distribution ‐ 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low‐income and minority concentration) where assistance will be directed The City has identified the census blocks with more than 50% of residents with low to moderate household incomes. Using HUDs CPD Maps website as a guide, as well as using HUDs GIS dataset, the City has created a CDBG Service Areas map for South San Francisco. These Service Areas generally meet the CDBG Low to Moderate Area Benefit (LMA) requirements, however the area known as East 101, is predominantly industrial activities, and CDBG funding will not be spent in this region. Map 7: 2018 Low‐Income Census Block Groups Map Data Source: CPD Maps, 2017 Geographic Distribution Target Area Percentage of Funds CDBG Target Area 33% Local Target Area (Downtown) 33% Table 21 ‐ Geographic Distribution Rationale for the priorities for allocating investments geographically The City designates these areas as target areas for funding services because a majority of those who reside and/or receive services in this area are low income. Therefore, improvements made to this area, through activities like public right of way beautification projects, create a citywide benefit. Consolidated Plan SOUTH SAN FRANCISCO 74 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 AP‐85 Other Actions ‐ 91.420, 91.220(k) Introduction The following sections describe the actions and efforts the City will make to address things such as meeting underserved needs, affordable housing, and lead‐based paint hazards. Many of these actions are based upon the importance of coordinating with other jurisdictions, local service providers, and the private sector. In a time with limited funding available, the City's focus will be on creativity and collaboration to meet more needs of the community. Actions planned to address obstacles to meeting underserved needs The main obstacle the City faces in meeting underserved needs is a lack of funding. With the loss of RDA funds and declining CDBG entitlements, the City has limited capabilities in meeting the needs of the community. Additionally, many local service providers are also experiencing declines in both private and public funding, which further hinder their capability to meet needs. The City plans to address this obstacle by continuing to look for new funding sources and find creative ways to leverage and utilize existing funding. Additionally, the City will encourage collaboration amongst itself, other jurisdictions, and non‐profits. Actions planned to foster and maintain affordable housing Listed below are actions the City plans to take to foster and maintain affordable housing: Promote the construction of lower cost units by providing incentives to developers and encouraging mixed‐use projects, second units, density bonuses, loft‐style units, and manufactured housing. Strive to preserve and maintain existing affordable housing by using state and federal funds fully to rehabilitate existing housing units. Additionally, the City will continue to support affordable housing for groups with special needs, including seniors, the disabled, and the homeless. Continue to implement its Inclusionary Housing Ordinance that requires a percentage of new "for sale" residential units be made available as Below Market Rate (BMR) units for low income residents. The City will also continue to support its existing BMR units. Provide a “how to guide” for developers who are introducing new BMR units to the market which provides guidance regarding resident selection, monitoring etc. Actions planned to reduce lead‐based paint hazards The City will continue to incorporate lead testing and lead safe work practices into all rehabilitation projects it funds. Additionally, the City makes lead‐based paint information available on its website, to all the local non‐profit agencies, to homeowners and renters. The City also provides loans and grants to homeowners and public facilities to abate lead‐based paint hazards. City webpage for lead‐based paint information: http://www.ssf.net/1338/Homeowner‐Information Consolidated Plan SOUTH SAN FRANCISCO 75 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Actions planned to reduce the number of poverty‐level families The City of South San Francisco has a multi‐faceted approach to reducing poverty in the community: First, the City has acquired housing units over the years and converted them into affordable rental units. The City manages the units and rents them at affordable rates to assist low income families whose incomes do not support market rate housing costs. These efforts help reduce the number of families living in poverty by providing them with affordable housing costs. Additionally, the City has provided some of these units to the County’s Emancipated Foster Youth Program to provide affordable housing for youth who have transitioned out of the foster care system. Additionally, the City’s housing rehabilitation program offers low‐ and moderate‐income homeowners the opportunity to bring their homes to current building and safety standards by providing low interest loans and grants. This improves living conditions in a manner that doesn’t create an economic burden on the family. It is also important to note that non‐profit organizations in South San Francisco play an important role in providing affordable housing, food, child care, clothing, and other emergency services to low income residents. The City partially funds and monitors these organizations through the CDBG Program. Through this multitude of efforts, in collaboration with non‐profit agencies, the City is continually working to help reduce the number of families living in poverty. With that said, there are significant challenges to accomplishing this long‐term goal. The biggest barrier to the provision of services to lower income families and those at risk of becoming homeless is the lack of adequate state, county, and federal funds for social service activities. For example, CDBG funding for public services is limited to 15% of the City’s entitlement amount and 15% of prior year program income. Since the City does not know how much program income will be received in a given year, and since program income is often received after the Action Plan has been drafted and the budgets have been set, it can be difficult to fully incorporate program income into services funding. The City continues to strive for efforts that creatively and efficiently work with these constraints. Actions planned to develop institutional structure City will make the following efforts to improve institutional structure: Continue to assist the homeless and those at risk of becoming homeless by supporting non‐profits that offer solutions and services to the homeless and continue working the with the Homeless Outreach Team (HOT) Continue to work with the other local jurisdiction as part of the CDBG Work Group to increase collaboration and make administrative and monitoring processes more standardized, compliant, and efficient Continue to build and improve relationships with local service providers Continue to coordinate and participate in the Continuum of Care Consolidated Plan SOUTH SAN FRANCISCO 76 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Actions planned to enhance coordination between public and private housing and social service agencies The City plans to take the following actions to enhance coordination in the implementation of the City's Action Plan: Continue to collaborate with the County of San Mateo, private housing developers, lenders, and non‐profit housing developers to create more affordable housing Continue to participate in the CDBG Work Group and to improve CDBG administrative processes for both sub‐recipients and City staff Continue to fund non‐profit agencies serving low‐income residents Encourage collaboration and cooperation among local service providers Continue to participate in the CoC Steering Committee Continue to participate in the San Mateo County HOME Consortium and to serve on the San Mateo County's Housing & Community Development Committee (HCDC) Support workforce development partnerships that serve residents and employees in South San Francisco Continue working with regional economic development groups and promote economic development collaborations Work with businesses and the Chamber of Commerce on downtown beautification and other projects to improve the downtown Continue to work with the Homeless Outreach Team; this includes the City’s participation on the HOT’s Case Manager Group and Oversight Committee Consolidated Plan SOUTH SAN FRANCISCO 77 OMB Control No: 2506‐0117 (exp. 06/30/2018) Public Review Draft 4/9/2018 Program Specific Requirements AP‐90 Program Specific Requirements ‐ 91.420, 91.220(l)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float‐funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit ‐ A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 90.00% City of South San Francisco Community Funding Program For Fiscal Year 2018-19 RFP Instructions Application Process Schedule and General Information • December 11, 2017 RFP opens online. • January 10, 2018 Funding Application Workshop @ 10:00 am Department of Health – Jupiter Room 264 Harbor Blvd, Belmont, CA 94002 Nonprofit organizations interested in applying for grants are strongly encouraged to attend this training. City Data Services will provide training on the use of the application process on their website. • January 26, 2018 RFP Applications due not later than 5:00 pm All applicants must upload proposals to The City Data Services (CDS) website. See the bottom of page 3 for access instructions to the CDS website. • March 14, 2018 City Council Public Hearing to hear community needs. Applicant agencies are strongly encouraged to attend. Wednesday, March 14, 2018 7:00 pm South San Francisco Municipal Services Building 33 Arroyo Drive, South San Francisco 94080 • TBD CDBG Subcommittee to review and make funding recommendations for Council approval of Annual Action Plan. • April 25, 2018 City Council Public Hearing for 2018-2023 Five-Year Consolidated Plan and 2018-19 Annual Action Plan. Technical Assistance For any questions regarding the eligibility of a proposed program, technical questions regarding the forms, or any other clarifications needed, applicants may contact staff at any time prior to proposal submittal. Maria Wada, Community Development Coordinator Maria.wada@ssf.net or (650) 877-8526 For additional information and updates, be sure to check the City’s website at: http://www.ssf.net/departments/economic-community-development/economic-dev-housing- resources/community-development-block-grant/cdbg-notices Community Development Block Grant (CDBG) Eligible applicants will be awarded federal funds for projects and programs that meet the following national objectives as determined by HUD: Serving a clientele of which at least 51% are low-income as defined by HUD; or, Serving a target low-income neighborhood as defined by the attached CDBG Program Area Map; and, Works to achieve any combination of the following outcomes and objectives: o Objectives: Decent Housing, Suitable Living Environment, Economic Opportunity o Outcomes: Availability/Accessibility, Affordability, Sustainability This Consolidated Community Funding Application, including budget allocation and supplemental scope of work input, will be necessary for all eligible applicants. Eligible applicants are public agencies, certified 501(c) 3 non-profit agencies, or organizations that are fiscally sponsored by a certified 501(c) 3 agency. The South San Francisco Community Funding Program operates on a two-year funding cycle with the second year of funding contingent upon available resources and contract compliance. Applicants should develop their proposals and budgets to reflect a one-year program. The program year runs from July 1 to June 30. The City of South San Francisco holds a public hearing in order to hear concerns and public priorities in order to determine public services of highest need. The City Council (at the recommendation of the CDBG Subcommittee) will allocate 100% of available Community Funding for public services that meet the highest priority needs. Community Funding Grants Based on budgets from previous years, City of South San Francisco staff estimates approximately $60,000 will be available for program year 2018-19. Budgets may be revised based on economic conditions and the grant award from HUD to the City of South San Francisco. The highest priority needs of the community are as follows: o Basic human needs This can include, but is not limited to, access to food, shelter, clothing, legal services, workforce development, etc. o Senior services o Youth services o Affordable housing services Preserving or providing affordable housing Minor Home Repair There is a separate vendor grant available for the provision of minor home repair services to eligible residents of the City of South San Francisco The City has not established a budget for the Minor Home Repair yet, but in prior years it has been up to $50,000 Services should be limited to minor repairs or health and safety issues for low-income homeowners HUD Certified Fair Housing There is a separate vendor grant available for the provision of HUD Certified Fair Housing services that will be subject to the same application process and timelines This will be funded as CDBG administration and will be included in the competitive Public Services grants City staff estimates approximately $8,000 to be available for this contract Proposal Evaluation The CDBG Subcommittee (comprised of two Council members) will use the criteria included in this packet to evaluate all proposals. The review will follow the steps outlined below: 1. Staff will evaluate proposals for HUD eligibility, completeness, and past performance. 2. A public hearing will take place at City Council, where Council will hear the public’s needs and priorities and provide direction to the CDBG Subcommittee 3. Staff proposal summary and notations provided with copies of proposals to the CDBG Subcommittee for review. 4. The CDBG Subcommittee will make funding recommendations which will be included as part of the 2018-19 Annual Action Plan that will be approved by City Council. Equal Opportunity & Access Equal opportunity and access is a priority for all City of South San Francisco programs, services, and facilities. The City of South San Francisco does not discriminate on the basis of physical disability, medical condition, race, color, ancestry, national origin, religion, sex, age or marital status. Organizations will be requested to provide information about their affirmative marketing plan for their programs and outreach to populations not likely to apply without special outreach. Consolidated Community Funding Application City of South San Francisco Application for Funding for FY 2017-18 HOW TO APPLY: All applications for funding must be submitted online at: www.citydataservices.net . 1. New Applicants: Go to www.citydataservices.net, log in with SMC2018 as both User ID and Password. Fill out a short form of program information and be issued a unique User ID and Password. Log out and then log back into www.citydataservices.net and use the new user ID and Password. 2. Existing CDBG/HOME Applicants: Go to www.citydataservices.net and log in with your existing Agency User ID and Password. There will be a button on the top of the page to access the CDBG/HOME Application. CALIFORNIA NEWSPAPER SERVICE BUREAU CNS D A I L Y J O U R N A L C O R P O R A T I O N To the right is a copy of the notice you sent to us for publication in the SAN MATEO COUNTY TIMES. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Daily Journal Corporation Serving your legal advertising needs throughout California. Call your local Mailing Address : 915 E FIRST ST, LOS ANGELES, CA 90012 Telephone (213) 229-5300 / Fax (213) 229-5481 Visit us @ WWW.LEGALADSTORE.COM Maria Wada CITY OF SOUTH SAN FRANCISCO/ECD 400 GRAND AVE /PO BOX 711 SOUTH SAN FRANCISCO, CA 94083 HRG NOTICE OF HEARING Public Hearing/Community Needs Assessment 02/28/2018 BUSINESS JOURNAL, RIVERSIDE (951) 784-0111 DAILY COMMERCE, LOS ANGELES (213) 229-5300 LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300 ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027 SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866 THE DAILY RECORDER, SACRAMENTO (916) 444-2355 THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486 THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747 Notice Type: Ad Description COPY OF NOTICE 3103992 !A000004681107! The charge(s) for this order is as follows. An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING City of South San Francisco Community Development Block Grant Program Wednesday,March 14, 2018 City Council Chambers 33 Arroyo Drive 7:00 p.m. The City of South San Francisco anticipates receiving approximately $400,000 in Community Development Block Grant funds for the 2017-18 fiscal year from the U.S. Department of Housing and Urban Development.The purpose of the public hearing is to hear public testimony on the City’s housing and community development needs for the City’s 5-Year Consolidated Plan and One-Year Action Plan.For more information, contact Economic and Community Development at (650)829-6620.Translation services can be made available for non-English speakers and hearing impaired by contacting the number above by March 8, 2018. Aviso de Audiencia Pública La ciudad de South San Francisco El Programa de Desarrollo y Asistencia Comunitario miércoles 14 de marzo, 2018 a las 7:00 p.m. 33 Arroyo Drive Si necesita servicios de traducción en la audiencia pública,favor de llamar nuestra oficina entre 14 de la mañana y 5 de la tarde antes del 8 de marzo,650- 829-6620. 3/1/18 CNS-3103992# SAN MATEO COUNTY TIMES CALIFORNIA NEWSPAPER SERVICE BUREAU CNS D A I L Y J O U R N A L C O R P O R A T I O N To the right is a copy of the notice you sent to us for publication in the SAN MATEO COUNTY TIMES. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Daily Journal Corporation Serving your legal advertising needs throughout California. Call your local Mailing Address : 915 E FIRST ST, LOS ANGELES, CA 90012 Telephone (213) 229-5300 / Fax (213) 229-5481 Visit us @ WWW.LEGALADSTORE.COM Maria Wada CITY OF SOUTH SAN FRANCISCO/ECD 400 GRAND AVE /PO BOX 711 SOUTH SAN FRANCISCO, CA 94083 HRG NOTICE OF HEARING CDBG Con Plan and Action Plan 04/10/2018 BUSINESS JOURNAL, RIVERSIDE (951) 784-0111 DAILY COMMERCE, LOS ANGELES (213) 229-5300 LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300 ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027 SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866 THE DAILY RECORDER, SACRAMENTO (916) 444-2355 THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486 THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747 Notice Type: Ad Description COPY OF NOTICE 3113417 !A000004704417! The charge(s) for this order is as follows. An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING City of South San Francisco Community Development Block Grant Program (CDBG) Wednesday,May 9,2018 at 7:00 pm City Council Chambers,33 Arroyo Drive The City of South San Francisco is holding a public hearing regarding the Five Year Consolidated Plan (2018-2023)and the Annual Action Plan (2018- 2019)(“Plans”).The Plans identify the Community Development Block Grant Program (CDBG)funding priorities and describes the activities the City will undertake to address the City's housing,community, and economic development needs.The Plans will be adopted by City Council on May 9,2018 and will be submitted to the U.S. Department of Housing and Urban Development (HUD) by May 15,2018. The Plans are available for a 30 day public review period from April 10 to May 9,2018.Copies of the Plans are available at www.ssf.net,all City libraries,and the Department of Economic and Community Development.For additional copies,call 650- 829-6620.The public can comment on the Plans at the May 9,2018 City Council Public Hearing or submit written comments by May 1,2018 to CDBG@ssf.net or to the address below City of South San Francisco Department of Economic and Community Development 400 Grand Avenue South San Francisco,CA 94080 Translation services can be provided to non-English speaking and hearing- impaired residents who wish to attend the hearing. To make arrangements,call 650-829-6620 by Friday, May 4,2018. Summary of the Plan The City’s FY 18-19 budget is estimated to be approximately $500,000 and consists of:$400,000 – entitlement amount, $100,000 –prior year uncommitted funds,and $11,437 –HOME administrative funds.The CDBG Subcommittee has made preliminary priority recommendations for funding expenditures for FY 18-19.These are community and residents’ needs,(specifically Housing Rehabilitation),Park and Recreation upgrades and ADA public right of way improvements.Note these recommendations are subject to City Council action at the public hearing. Aviso de Audiencia Pública y disponibilidad del plan anual del programa de desarrollo y asistencia comunitario Miércoles 9 de mayo,2017 a las 7:00 pm 33 Arroyo Drive Si necesita servicios de traducción en la audiencia pública,favor de llamar nuestra oficina entre 8 de la mañana y 5 de la tarde antes del 4 de mayo,650- 829-6620. 4/10/18 CNS-3113417# SAN MATEO COUNTY TIMES Co m m u n i t y Me e t i n g : SS F Mu n i c i p a l Se r v i c e s Bu i l d i n g 10 / 2 3 / 2 0 1 7 WH A T EC O N O M I C DE V E L O P M E N T PR O G R A M S DO E S YO U R CO M M U N I T Y NE E D TH E MO S T ? em p l o y m e n t op p o r t u n i t i e s 1 jo b tr a i n i n g 2 in t e r n s h i p s fo r fo l k s w/ be h a v he a l t h is s u e s 2 ou t r e a c h & co n n e c t i o n s of yo u t h to se r v i c e s 2 WH A T FA C I L I T I E S DO E S YO U R CO M M U N I T Y NE E D TH E MO S T ? pa r k s yo u t h ce n t e r s WH A T SE R V I C E S DO E S YO U R CO M M U N I T Y NE E D TH E MO S T ? ho m e l e s s se r v i c e s 3 go o d sc h o o l s 1 ou t r e a c h & ma r k e t i n g le g a l as s i s t a n c e 2 ho u s i n g as s i s t a n c e (n a v i g a t i o n in f o & re f e r r a l s ) 5 WH A T AR E YO U R CO M M U N I T Y ' S GR E A T E S T HO U S I N G NE E D S ? lo w in c o m e se n i o r ho u s i n g 10 af f o r d a b l e ho u s i n g fo r yo u t h (p r o b l e m : ro o m i n g ho u s e s ) su p p o r t i v e ho u s i n g 4 ho m e l e s s sh e l t e r s 3 te a c h e r ho u s i n g 6 pa r k i n g 1 ou t of ma r k e t bu y e r s ho u s i n g fo r ho m e l e s s ho m e sh a r i n g ho u s i n g & ne i g h b o r h o o d st a b i l i z a t i o n pr e v e n t i n g ge n t r i f i c a t i o n 1 WH A T PU B L I C IM P R O V E M E N T S DO E S YO U R CO M M U N I T Y NE E D TH E MO S T ? pa r k i n g TO P PR I O R I T I E S si d e w a l k s gu t t e r s cu r b s st r e e t la n e pa i n t i n g po t h o l e s li g h t i n g 6 Sp r u c e & Ba d e n 3‐wa y li g h t City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-344 Agenda Date:5/9/2018 Version:1 Item #:8. Report regarding resolution amending the Fiscal Year 2018-19 Master Fee Schedule.(Richard Lee,Director of Finance) RECOMMENDATION It is recommended that the City Council adopt a resolution amending the Fiscal Year (FY)2018-19 Master Fee Schedule. BACKGROUND/DISCUSSION On April 11,2018,the City Council adopted the FY 2018-19 Master Fee Schedule (MFS).The fees highlighted within the MFS in Attachment 1 of the accompanying resolution are fees that are included in the FY 2017-18 MFS,and need to be included in the FY 2018-19 MFS to ensure that the City recovers the service costs associated with the highlighted fees.The highlighted fees that are development-related will be effective 60 days after adoption by the City Council. Parks and Recreation fees,which represent the remaining segment of the FY 2018-19 MFS,will be presented for City Council consideration on June 27, 2018. CONCLUSION Adoption of the resolution positions the City to continue to recover service costs related to fees listed in the Master Fee Schedule in a manner consistent with policy direction from the City Council. City of South San Francisco Printed on 5/4/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-345 Agenda Date:5/9/2018 Version:1 Item #:8a. Resolution amending the Fiscal Year 2018-19 Master Fee Schedule. WHEREAS,the Fiscal Year (FY)2018-19 Master Fee Schedule was adopted by the City Council on April 11, 2018; and WHEREAS,the fees highlighted in the FY 2018-19 Master Fee Schedule (MFS),attached herein as Exhibit A, reflect fees that are included in the FY 2017-18 MFS,and should be included in the FY 2018-19 MFS to ensure consistency with City Council cost recovery policy direction. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby amend the FY 2018-19 Master Fee Schedule. ***** City of South San Francisco Printed on 5/15/2018Page 1 of 1 powered by Legistar™ Page 1 of 51 City of South San Francisco City Clerk FY 2018-19 Adopted Master Fee Schedule Agendas, Transcripts, Administrative Codes CC1 Agendas: City Council Annually [7]40$ 41$ CC2 Successor Agency Annually 35$ 36$ CC3 Oversight Board or any other legislative body Annually 35$ 36$ CC4 Transcripts Folio Rate [8] Actual Cost Actual Cost Additional Copies Per Page [8]0.10$ 0.10$ Subpoena Processing Fees CC5 Complying with each subpoena and delivering records to attorney, attorney's representative, or deposition officer Per Hr/Per Person [2]15$ 15$ CC6 Clerical costs incurred in locating and making records available Per Hr/Per Person [5]24$ 25$ CC7 Standard reproduction of documents 8 1/2 x 14 inches or less Per Page [6,8]0.10$ 0.10$ CC8 Standard reproduction of larger size documents Per Page [8]0.20$ 0.20$ CC9 Daily cost for a non-public safety employee required to remain in attendance pursuant to a subpoena Per Day [9]150$ 153$ Fee No.Fee Description Fee Unit No t e s Current Fee Adopted Fee Page 2 of 51 City of South San Francisco City Clerk FY 2018-19 Adopted Master Fee Schedule Fee No.Fee Description Fee Unit No t e s Current Fee Adopted Fee CC10 Daily cost for a public safety employee required to remain in attendance pursuant to a subpoena Per Day 275$ 281$ Police - Sworn Per Day [9] Fire Per Day [9] CC11 Daily cost for a custodian of records to appear to describe records Per Day [9]150$ 153$ CC12 Daily cost for public safety custodian of records to appear to describe records Per Day 275$ 281$ Police - Sworn Per Day [9] Fire Per Day [9] Other Fees CC13 Campaign Disclosure Statements (FPPC)Per Page [8]0.10$ 0.10$ CC14 Candidate Statements Deposit [3]1,000$ 1,000.00$ CC15 Candidates Election Manual (for non-candidates, persons who fail to file nomination papers, or withdraw candidacy) Flat [8]No Charge No Charge CC16 Duplication of Videotapes onto DVDs/CDs Flat 53$ 55$ CC17 Preparing Proof of Residence Letters or Notarizing Proof of Living Documents Flat 9$ 9$ Page 3 of 51 City of South San Francisco City Clerk FY 2018-19 Adopted Master Fee Schedule Fee No.Fee Description Fee Unit No t e s Current Fee Adopted Fee CC18 Postage Flat Actual Cost Actual Cost CC19 Duplication of Council meeting audio file to CD Per CD 18$ 19$ CC20 Copy of CD/DVD External file Per CD 13$ 13$ Non-existing file Per CD 18$ 19$ City Clerk Meeting Per CD 27$ 27$ City-Wide Reproduction of Printed Matter CC21 Blueprinting: Blue Line copies Per s.f.[8] Actual Cost Actual Cost Sepia Line copies ($4 minimum)Per s.f.[8] Actual Cost Actual Cost CC22 Photocopying of all items not otherwise listed in this Master Fee Schedule Per Page [4,6,8]0.10$ 0.10$ CC23 deleted CC24 Published materials for which there is a stated cost.Flat [8] Actual Cost Actual Cost CC25 Hourly Rate: City Clerk 107$ 109$ Page 4 of 51 City of South San Francisco City Clerk FY 2018-19 Adopted Master Fee Schedule Fee No.Fee Description Fee Unit No t e s Current Fee Adopted Fee For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2] [3] [4] Proportionate share of actual cost imposed by San Mateo County Clerk / Elections Office. [December 19, 1979, R:143-1979] The only fee for complying with the subpoena shall not exceed fifteen dollars ($15), plus the actual cost, if any, charged to the witness by a third person for retrieval and return of records held offsite by that third person. If the records are retrieved from microfilm, the reasonable cost, as defined in paragraph (1), shall also apply. The amount of two hundred seventy-five dollars ($275), together with the subpoena, shall be tendered to the person accepting the subpoena for each day that the peace officer, firefighter, state employee, trial court employee, or specified county employee is required to remain in attendance pursuant to the subpoena. (c) If the actual expenses should later prove to be less than the amount tendered, the excess of the amount tendered shall be refunded. Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Under the Public Records Act, the City may charge users for photocopying or duplicating records. If a Citizen claims that they are economically disadvantaged or Page 5 of 51 City of South San Francisco City Clerk FY 2018-19 Adopted Master Fee Schedule Fee No.Fee Description Fee Unit No t e s Current Fee Adopted Fee [5] [6] [7] [8] [9] This fee does not include charges for time spent by City staff gathering City records under the Public Records Act. Rather, it charges for time spent compiling and gathering data and putting it into another format requested by a member of the public, which is not covered under the Public Records Act. Note that requests for analysis or compilation of City data are discretionary requests, and are dependent on staff availability and time constraints. Per Public Records Act ($ .10 per page). Ten cents ($0.10) per page for standard Agendas that are emailed have no charge. Placeholder for Master Fee Schedule (MFS); not included in cost analysis Maximum daily cost. Page 6 of 51 City of South San Francisco City Manager FY 2018-19 Adopted Master Fee Schedule CM1 Film Permit Per Permit 542$ 554$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s Page 7 of 51 City of South San Francisco Finance Department FY 2018-19 Adopted Master Fee Schedule F1 Business License: Master List Per List 9$ 9$ Monthly Update Per Update 9$ 9$ Database Maintenance Per License 15$ 15$ F2 Overdue Invoices ($10 minimum)Monthly [2,4]1% of Bill F3 Cannabis Opeartor Fees Cannabis Operator Permit Application Per Application 7,528$ 7,528$ Cannabis Business Inspection Per Inspection 360$ 360$ Cannabis Operator Permit Per Business 15,274$ 15,274$ F4 Returned Checks Due to Insufficient Funds Per Check [3]25$ 25$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1]Sourced from client provided PDF "FY 16-17 Master Fee Schedule" [2]One percent monthly beginning 60 days after the date on which the bill was due. [3] Per CA Civil Code; 1st NSF Check is limited to $25 fee; each subsequent NSF check is limited to $35 fee [4]Placeholder for Master Fee Schedule (MFS); not included in cost analysis Adopted Fee Fees for the Annual Budget, Comprehensive Annual Financial Report, and Other Materials Current FeeFee No.Fee Description Fee Unit No t e s Page 8 of 51 City of South San Francisco Economic & Community Development Department -Planning Division FY 2018-19 Adopted Master Fee Schedule Planning Division Public Hearing Cases PL1 Planned Unit Development Deposit [7]9,308$ 9,511$ PL2 Precise Plan Deposit [7]9,308$ 9,511$ PL3 Precise Plan Modification (Residential Only)Deposit [7]6,043$ 6,175$ PL4 Conditional Use Permit: Residential or Civic Use Per Application [7]3,273$ 3,344$ All Others Per Application [7]4,244$ 4,336$ PL5 Conditional Use Permit Modification Flat [2,7]2,206$ 2,254$ PL6 Temporary Use Permit Per Permit [7]1,557$ 1,591$ PL7 Minor Use Permit Residential Per Permit [7]1,797$ 1,836$ All Others Per Permit 1,631$ 1,667$ Small Cell PL51 Master Licensing Agreement (MLA) Deposit Deposit 4,000$ for City-owned poles or structures Use Permit Deposit 4,200$ For privately-owned poles or structures Administrative Deposit per pole 950$ Attachment Fee / Annual Rent per pole 1,500$ PL8 Zoning Amendment (Text)Deposit 8,155$ 8,333$ PL9 Rezoning Map Deposit 8,155$ 8,333$ PL10 Site Clearance/Zoning Verification Per Verification 163$ 167$ Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s Page 9 of 51 City of South San Francisco Economic & Community Development Department -Planning Division FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s PL11 Specific Plan Deposit [7]19,926$ 20,361$ PL12 Variance For each variance 4,077$ 4,166$ PL13 General Plan Amendments Deposit [7]9,305$ 9,508$ PL14 Master Plan Deposit [7]19,760$ 20,191$ PL15 Development Agreement Deposit [7]17,419$ 17,799$ PL16 Appeal of the Planning Commission's Decision to the City Council by: Applicant Flat 1,631$ 1,667$ Adjacent Property Owner Flat 815$ 833$ City Resident Flat 1,631$ 1,667$ Homeowners Association Flat 1,631$ 1,667$ All Others Flat 1,631$ 1,667$ PL17 Appeal of the Chief Planner's decision to the Planning Commission by any party Per Appeal 815$ 833$ PL18 Time Extension-Non-Conforming Use Per Extension 815$ 833$ PL19 Time Extension for a Use Permit, Planned Unit Development Permit, Non-Conforming Status Permit, and for all Other Permits and Maps Per Extension 815$ 833$ PL20 Transportation Demand Management Plan: Initial Filing Fee Deposit 1,142$ 1,167$ Annual Monitoring (plus survey cost)Deposit 1,631$ 1,667$ Tri-annual Deposit [3]1,631$ 1,667$ PL21 Modifications & Waivers Minor (Staff Review)Flat 245$ 250$ Major (Planning Commission Review)Deposit 1,631$ 1,667$ Page 10 of 51 City of South San Francisco Economic & Community Development Department -Planning Division FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s PL22 Design Review - Signs: Type A (up to 25 sq.ft.)Per Application 163$ 167$ Type B (up to 100 sq.ft.)Per Application 815$ 833$ Type C / Master Sign Per Application 1,631$ 1,667$ PL23 Design Review - Single Family Residential/New or Additions to 2 or 3 Units Per Application [7]1,146$ 1,171$ PL24 Design Review - Multi-Family Residential / Subdivisions 4 or More Units/ Modifications / Additions to 4 or More Units Per Application [7]2,043$ 2,088$ PL25 Design Review - Commercial and Industrial Per Application [7]2,458$ 2,511$ Page 11 of 51 City of South San Francisco Economic & Community Development Department -Planning Division FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s PL26 Design Review - Projects Requiring Planning Commission Approval Deposit [7]2,331$ 2,381$ PL27 Design Review - Resubmitted (after 2 reviews by Design Review Board)Flat [7]2,372$ 2,424$ PL28 Environmental Document Fees - Categorical Exemption Flat 163$ 167$ PL29 Environmental Document Fees - Initial Study, Negative Declaration, Mitigated Negative Declaration and other Contract Planning Studies Deposit [3]4,893$ 5,000$ PL30 Environmental Document Fees - Environmental Impact Report (EIR)Deposit [4]9,786$ 9,999$ PL31 Subdivisions - Tentative Subdivision Map Flat 815$ 833$ PL32 Subdivisions - Tentative Parcel Map Flat 163$ 167$ PL33 Documents, Maps and Plans - Reproduction of Documents and Maps Per Page Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule Page 12 of 51 City of South San Francisco Economic & Community Development Department -Planning Division FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s Miscellaneous Fees PL34 Minor Changes to Approved Permit Flat 163$ 167$ PL35 Permit Program Maintenance Fee Per Building Permit [5]25$ 26$ PL36 Inspection Fees: Additional visits Per Inspection Per Application 326$ 333$ PL37 Certificate of Alteration Each 1,631$ 1,667$ PL38 General Plan Maintenance Fee [5] 0.16% of Building Permit valuation > $100K 0.16% of Building Permit valuation > $100K PL39 Cultural Arts Contribution/Unit Landscaping Cost Per sq. ft.[5]8$ 8$ PL40 City Attorney Cost Recovery Fee Deposit [5]2,000$ Actual Cost* *Actual cost with $2,000 deposit; $5,000 deposit for projects requiring Environmental Impact Reports, Development Agreements, Specific Plan, Precise Plan and/or GPA (Initial Deposit - any additional costs are required to be reimbursed by the applicant) [June 22, 2011; R 85-2011] PL41 Economic & Community Development Parking Exemption Each 1,631$ 1,667$ PL42 Economic & Community Development Parking District Annexation Fee Deposit 8,155$ 8,333$ PL43 Legal Notices, other than Zoning or General Plan Amendments Deposit 489$ 500$ Page 13 of 51 City of South San Francisco Economic & Community Development Department -Planning Division FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s PL44 Legal Notices for Zoning and General Plan Amendments Deposit 489$ 500$ PL45 Duplication of Planning Commission Meeting Per Copy Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule PL46 Zoning Verification Letter Flat 815$ 833$ PL47 Zoning Administrator Decision Flat 815$ 833$ PL48 Certificate of Convenience and Necessity (taxi)Flat 163$ 167$ PL49 Sidewalk Dining Permit (Annual)Flat 489$ 500$ PL50 Hourly Rate - Planning Flat 163$ 167$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [6] [Notes] [1] [2] [3] [4] [5] [6] Total "Annual Estimated Revenue at Current Fee" represents the total amounts collected, as many fees are structure [7]Includes support costs from other departments (PW-Eng, Fire and Police) Placeholder for Master Fee Schedule (MFS); not included in cost Sourced from client provided PDF "FY 16-17 Master Fee Schedule" The greater of 1/2 the Conditional Use Permit fee or $400 for each Consultant costs, plus 15% or $500, whichever is greater. Consultant costs, plus 15% or $1,000, whichever is greater. Page 14 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Building Inspection Division Inspections and Re-inspections BL1 Inspections or Re-inspections Outside Normal Business Hours Per Hour 106$ 108$ BL2 Re-inspections During Normal Business Hours Per Hour 106$ 108$ BL3 Building Inspection $0 - $500 base fee @ $500 79$ 81$ $ 501 base fee @ $500 79$ 81$ each additional $100 or fraction thereof each add'l $100 $ 1.8 1.80$ $ 2,001 base fee @ $2,000 106$ 108$ each additional $1,000 or fraction thereof each add'l $1,000 $ 23.0 23.50$ $ 25,001 base fee @ $25,000 635$ 649$ each additional $1,000 or fraction thereof each add'l $1,000 $ 25.4 25.94$ Current Fee Building, Plumbing, Electrical, and Mechanical for Residential and Commercial Adopted FeeFee No.Fee Description Fee Unit No t e s Page 15 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s $ 50,001 base fee @ $50,000 1,269$ 1,297$ each additional $1,000 or fraction thereof each add'l $1,000 $ 12.7 12.97$ $ 100,001 base fee @ $100,000 1,904$ 1,946$ each additional $1,000 or fraction thereof each add'l $1,000 $ 7.9 8.11$ $ 500,001 base fee @ $500,000 5,078$ 5,189$ each additional $1,000 or fraction thereof each add'l $1,000 $ 15.2 15.57$ $ 1,000,001 base fee @ $1,000,000 8,886$ 9,080$ each additional $1,000 or fraction thereof each add'l $1,000 $ 1.6 1.62$ $ 3,000,001 base fee @ $3,000,000 15,868$ 16,214$ each additional $1,000 or fraction thereof each add'l $1,000 $ 1.6 2$ $ 5,000,001 base fee @ $5,000,000 19,042$ 19,457$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.8 0.86$ $ 10,000,001 base fee @ $10,000,00 0 23,273$ 23,781$ Page 16 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s each additional $1,000 or fraction thereof each add'l $1,000 $ 0.8 0.86$ $ 25,000,001 base fee @ $25,000,00 0 35,968$ 36,752$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.4 0.43$ $ 50,000,001 base fee @ $50,000,00 0 46,546$ 47,561$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.9 0.95$ BL4 Building Plan Checking (3 Plan Reviews) - Existing Residential $0 - $500 base fee @ $500 26$ 27$ $ 501 base fee @ $500 26$ 27$ each additional $100 or fraction thereof each add'l $100 1.8$ 1.80$ $ 2,001 base fee @ $2,000 51$ 52$ each additional $1,000 or fraction thereof each add'l $1,000 $ 8.1 8.23$ $ 25,001 base fee @ $25,000 264$ 270$ each additional $1,000 or fraction thereof each add'l $1,000 $ 10.6 10.81$ $ 50,001 base fee @ $50,000 466$ 476$ each additional $1,000 or fraction thereof each add'l $1,000 $ 10.6 10.81$ $ 100,001 base fee @ $100,000 1,058$ 1,081$ Page 17 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s each additional $1,000 or fraction thereof each add'l $1,000 $ 5.3 5.40$ $ 500,001 base fee @ $500,000 3,174$ 3,243$ each additional $1,000 or fraction thereof each add'l $1,000 $ 4.2 4.32$ $ 1,000,001 base fee @ $1,000,000 5,289$ 5,405$ each additional $1,000 or fraction thereof each add'l $1,000 $ 5.3 5.40$ BL5 Building Plan Checking (3 Plan Reviews) - New Residential & Commercial $0 - $500 base fee @ $500 29$ 30$ $ 501 base fee @ $500 29$ 30$ each additional $100 or fraction thereof each add'l $100 1.8$ 1.80$ $ 2,001 base fee @ $2,000 67$ 68$ each additional $1,000 or fraction thereof each add'l $1,000 $ 12.7 12.93$ $ 25,001 base fee @ $25,000 328$ 336$ each additional $1,000 or fraction thereof each add'l $1,000 $ 14.8 15.13$ $ 50,001 base fee @ $50,000 532$ 543$ each additional $1,000 or fraction thereof each add'l $1,000 $ 14.8 15.13$ $ 100,001 base fee @ $100,000 1,481$ 1,513$ each additional $1,000 or fraction thereof each add'l $1,000 $ 3.7 3.78$ $ 500,001 base fee @ $500,000 2,962$ 3,027$ Page 18 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s each additional $1,000 or fraction thereof each add'l $1,000 $ 6.8 6.92$ $ 1,000,001 base fee @ $1,000,000 6,347$ 6,486$ each additional $1,000 or fraction thereof each add'l $1,000 $ 2.1 2.16$ $ 3,000,001 base fee @ $3,000,000 10,579$ 10,809$ each additional $1,000 or fraction thereof each add'l $1,000 $ 3.2 3.24$ $ 5,000,001 base fee @ $5,000,000 16,926$ 17,295$ each additional $1,000 or fraction thereof each add'l $1,000 $ 1.3 1.30$ $ 10,000,001 base fee @ $10,000,00 0 23,273$ 23,781$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.6 0.58$ $ 25,000,001 base fee @ $25,000,00 0 31,736$ 32,428$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.2 0.17$ $ 50,000,001 base fee @ $50,000,00 0 35,968$ 36,752$ each additional $1,000 or fraction thereof each add'l $1,000 $ 0.7 0.74$ BL5.1 Expedited Building Plan Check Fee 35% of plan check fee BL6 new Permit Processing - Initial Project Input, Fee Collection (Includes Exisiting/New Residential & Commercial Fees) 212$ 216$ Page 19 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s BL6.1 new Permit Processing - Initial Project Input, Fee Collection (Includes Mechanical, Plumbing and Electrical Fees) 35$ 36$ BL7 Plan Checking - Mechanical and Plumbing (Includes 3 Plan Reviews) $0 - $500 base fee @ $500 26$ 27$ $ 500 base fee @ $500 26$ 27$ each additional $100 or fraction thereof each add'l $100 10.6$ 10.81$ $ 1,000 base fee @ $1,000 53$ 54$ each additional $500 or fraction thereof each add'l $500 $ 6.6 6.76$ $ 3,000 base fee @ $3,000 66$ 68$ each additional $500 or fraction thereof each add'l $500 $ 19.8 20.27$ $ 5,000 base fee @ $5,000 106$ 108$ each additional $500 or fraction thereof each add'l $500 $ 10.6 10.81$ $ 10,000 base fee @ $10,000 159$ 162$ each additional $500 or fraction thereof each add'l $500 $ 15.9 16.21$ Page 20 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s BL8 Plan Checking - Electrical (Includes 3 Plan Reviews) $ 500 base fee @ $500 26$ 27$ each additional $100 or fraction thereof each add'l $100 10.6$ 10.81$ $ 1,000 base fee @ $1,000 53$ 54$ each additional $500 or fraction thereof each add'l $500 $ 6.6 6.76$ $ 3,000 base fee @ $3,000 66$ 68$ each additional $500 or fraction thereof each add'l $500 $ 19.8 20.27$ $ 5,000 base fee @ $5,000 106$ 108$ each additional $500 or fraction thereof each add'l $500 $ 10.6 10.81$ $ 10,000 base fee @ $10,000 159$ 162$ each additional $500 or fraction thereof each add'l $500 $ 15.9 16.21$ BL8.1 Title 24 Energy Plan Check Surcharge 25% of plan check fee BL9 Additional Plan Review Required by Changes, additions or revisions to approved plans Per Half- Hour 53$ 54$ BL10 State Mandated Training Fee Cost Per Permit 8$ 8$ Miscellaneous Fees Page 21 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s BL11 Digital Plan Retention deleted micro filming - same as DPR $0.03 per standard page. $0.95 per oversized page. $0.04 per microfiche scan. $0.03 per standard page. $0.97 per oversized page. $0.04 per microfiche scan. BL12 Record Copying Per page Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule BL13 California Access Specialist Professional (CASp) Actual Cost + CW overhead Actual Cost + CW overhead BL14 Construction and Demolition (Projects > $5,000 demolition and new construction > $50,000) Deposit [3] $50/ton; $200 minimum $50/ton; $200 minimum BL15 Waste Management Plan Deposit Deposit [2] $50/ton; $100 minimum $50/ton; $100 minimum BL16 Commercial Photovoltaic Flat [4]370$ 378$ BL17 Residential Photovoltaic Flat [4]212$ 216$ BL18 Hourly Rate - Building Flat 106$ 108$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL Page 22 of 51 City of South San Francisco Economic & Community Development Department - Building Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s [Notes] [1] [2]Deposit required @ $50/ton. $100 minimum per [3] [4]CA Govt. Code SS 66015 limits Res. $500 maximum; Comm. $1,000 Maximum Deposit required @ $50/ton. $200 minimum per plan, $50,000 maximum deposit Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Page 23 of 51 City of South San Francisco Police Department FY 2018-19 Adopted Master Fee Schedule Alarms, Animal Control, Fingerprinting P1 Fingerprints All individuals (City Employees excluded)Per Person [2]55$ 56$ Live Scan Fingerprinting 70$ 72$ Permits P2 Alarm Registration (Commercial) New/ Renewal Flat 25$ 26$ P3 False Alarm Fines [3] 2nd alarm (Within 12 months of 1st alarm)Per alarm 100$ 102$ 3rd alarm (Within 12 months of 1st alarm)Per alarm 200$ 204$ 4th and other additional alarms within 12 months of the 1st preventable alarm Per alarm 500$ 511$ False Alarm Response (average)Flat [9] P4 False Alarm Fine Appeal Per appeal 55$ 56$ P5 Bingo Per Permit [8]55$ 56$ Initial Permit (Refundable if denied)Flat 55$ 56$ Annual Renewal Per Renewal 510$ 521$ P6 Card room I.D. Card: Initial Operator Permit Flat 1,705$ 1,742$ Initial Employee Permit Flat 340$ 347$ Annual Renewal (for operator & employee permit)Flat 85$ 87$ Replacement Flat 85$ 87$ P7 Cab Company Per individual 55$ 56$ Driver Renewal Permit Flat 55$ 56$ Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s Page 24 of 51 City of South San Francisco Police Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s P8 Vehicles for Hire: Initial Certificate of Convenience and Necessity Per individual 6,830$ 6,979$ Certificate of Renewal Per Driver 170$ 174$ P9 Special Event Permit Flat [6]250$ 255$ Non-Profit Group / Charity Event Flat [6]175$ 179$ P10 Junk Collector Per individual 85$ 87$ P11 Massage Establishment or Bath House: Initial Permit Per individual 1,705$ 1,742$ Annual Renewal Per individual 170$ 174$ P12 deleted P13 Pawnbroker/Secondhand Goods Background Investigation: Dealer Per Permit 1,705$ 1,742$ Employee Per Permit 340$ 347$ P14 Fortune Telling Per Permit 1,705$ 1,742$ P15 Tow Vehicle Operator: Initial Permit/ Annual Renewal Flat 170$ 174$ Tow Vehicle Driver Permit (Five-Year)Per Driver 170$ 174$ P16 Renewal: Tow Service Franchise Fee Per Vehicle 50$ 51$ Replacement of Lost, Stolen, or Mutilated Permits Per Permit 40$ 41$ Reissued Permits Per Permit 40$ 41$ P17 Photographs - Digital Photographs on Disks Per Copy 55$ 56$ Page 25 of 51 City of South San Francisco Police Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s Miscellaneous Fees P18 Vehicle Abatement Per Vehicle [4]340$ 347$ P19 Video Tape Per Copy 50$ 51$ P20 DVD Video Per Copy 50$ 51$ P21 In Car/ Bodycam Video - DVD Per Copy 100$ 102$ P22 Cassette Tape Per Copy 50$ 51$ P23 CD - Audio Per Copy 50$ 51$ P24 Police Reports Per Page Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule P25 Special Personnel Services [5] Security Personnel (Police Officer) Staff Police Officer Per Hour 110$ 112$ Discounted Rate for SSFUSD Per Hour 90$ 92$ P26 Transcripts Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule P27 Emergency Response to Driving Under the Influce (DUI) Accidents [6,7]Actual Costs Actual Costs Incident Response (includes Accident, Hazmat, DUI or other incident)[6]Actual Costs Actual Costs P28 Towed Vehicle Release, Negligent Operator Per Vehicle 170$ 174$ P29 Plan Check & Condition Formulation (Bldg)flat 170$ 174$ P30 Site Inspections Hourly 170$ 174$ P31 Firearm Storage Administration Fee Single Firearm Flat 340$ 347$ Each Additional Weapon Flat 340$ 347$ P32 Ammunition Storage Administration Fee 135$ 138$ Page 26 of 51 City of South San Francisco Police Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeCurrent FeeFee No.Fee Description Fee Unit No t e s P33 Clearance Letter Flat 10$ 10$ P34 Hourly Rate: Sworn 170$ 174$ Non-Sworn 100$ 102$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2]Up to three cards per individual. [3]Resets every calendar year. [4]On public roadway only. [5] [6] [7]CA GC 53150-53159 DUI Maximum $12,000 [8]Penal code: SSFMC Ch. 6.32 [9]For Informational Purpose only Hourly salary plus 40% for benefits plus 30% in administration charges; 30-minute Placeholder for Master Fee Schedule (MFS); not included in cost analysis Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Page 27 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule F1 Fire Service Ambulance Transportaion - ALS I Transport 1,950$ F2 Fire Service Ambulance Tranportation - ALS II 1,950$ F3 Fire Service Ambulance Transportation - BLS (Emergency)1,950$ F4 Fire Service Ambulance Transportation - BLS (Non-Emergency)680$ F6 Contracted BLS Inter-Facility Flat [6]401$ 401$ F5 Deleted F7 Mileage (All levels)Per Mile [4]50$ 51$ F8 Oxygen Flat [4]120$ 123$ Fire Service EMS Training F9 First-Aid / CPR / AED Classes for Residents (cost of textbook and certification card)Per person [4]15$ 30$ F10 First-Aid / CPR / AED Classes for Non-Residents Per person [4]100$ 102$ F11 First-Aid / CPR Classes for SSF Businesses Per person [4]55$ 56$ F12 Heartsaver® CPR/AED Per person [4]50$ 51$ F13 Pediatric Education for Pre-hospital Professionals Per person [4]120$ 123$ F14 American Heart Association "Professional Level" courses for the public and other outside agencies ACLS Knowledge and Skills Review Workshops Per person [4]175$ 179$ F15 Initial Recognition: Pediatric Advanced Life Support (PALS)Per person [4]235$ 240$ Advance Cardiac Life Support (ACLS)Per person [4]235$ 240$ Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee Page 28 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee Basic Life Support-Health Care Provider (BLS- HCP)Per person [4]75$ 77$ F16 Re-recognition: Pediatric Advanced Life Support (PALS)Per person [4]190$ 194$ Advance Cardiac Life Support (ACLS)Per person [4]190$ 194$ Basic Life Support-Health Care Provider (BLS- HCP)Per person [4]50$ 51$ Page 29 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F17 Lead EKG Class Per person [4]200$ 204$ F18 Geriatric Education for Emergency Medical Services Per person [4]190$ 194$ F19 Infrequent Paramedic Skills Per person [4]80$ 82$ F20 Other EMS Continuing Education Classes Per Hour Per Person [4]8$ 8$ F21 Student Materials, Supplies, etc. Required to Participate Actual Cost Actual Cost F22 Certification Fees required by Certifying Authority Flat 5$ 5$ Fire Training Division F23 Emergency Response Team Class Per Hour Per Person [8]28$ 28$ F24 Permit Required Confined Space Class Per Hour Per Person [8]28$ 28$ F25 Hazardous Materials Responder Class Per Hour Per Person [8]28$ 28$ F26 Technical Rescue Class Per Hour Per Person [8]28$ 28$ F27 Vehicle Extrication Class Per Hour Per Person [8]28$ 28$ F28 Other Fire Training Continuing Education Classes Per Hour Per Person [8]28$ 28$ F29 Student Materials, Supplies, etc. Required to Participate Actual Cost Actual Cost F30 Certification Fees required by Certifying Authority Flat Actual Cost Actual Cost Page 30 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee Fire Prevention Division Permits and Fees Fire Protective Systems Construction Permit F32 Construction Without a Permit [4] 2 Times cost of Permit 2 Times cost of Permit F33 Fire Protective Stsytems Inspection Fees (Inspection - includes 2 inspections; minimum $125) $0 - $6,000 Minimum base fee up to $6,000 498$ 509$ $ 6,001 base fee @ $6,000 498$ 509$ each additional $1,000 or fraction thereof each add'l $1,000 8.7$ 8.93$ $ 25,001 base fee @ $25,000 664$ 679$ each additional $1,000 or fraction thereof each add'l $1,000 13.3$ 13.58$ $ 50,001 base fee @ $50,000 997$ 1,018$ each additional $1,000 or fraction thereof each add'l $1,000 6.6$ 6.79$ $ 100,001 base fee @ $100,000 1,329$ 1,358$ each additional $1,000 or fraction thereof each add'l $1,000 4.2$ 4.24$ $ 500,001 base fee @ $500,000 2,990$ 3,055$ each additional $1,000 or fraction thereof each add'l $1,000 7.3$ 7.47$ $ 1,000,001 base fee @ $1,000,000 6,644$ 6,789$ each additional $1,000 or fraction thereof each add'l $1,000 0.8$ 0.85$ 3,000,001 base fee @ $3,000,000 8,305$ 8,486$ each additional $1,000 or fraction thereof each add'l $1,000 0.8$ 0.85$ Page 31 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee 5,000,001 base fee @ $5,000,000 9,966$ 10,183$ each additional $1,000 or fraction thereof each add'l $1,000 0.4$ 0.46$ 10,000,001 base fee @ $10,000,000 12,180$ 12,446$ each additional $1,000 or fraction thereof each add'l $1,000 0.4$ 0.46$ 25,000,001 base fee @ $25,000,000 18,824$ 19,235$ each additional $1,000 or fraction thereof each add'l $1,000 0.2$ 0.22$ 50,000,001 base fee @ $50,000,000 24,361$ 24,892$ each additional $1,000 or fraction thereof each add'l $1,000 0.5$ 0.50$ Page 32 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F108 Fire and Life Safety - Plan Check (Includes2 checks and 1 re-check) $0 - $6,000 Minimum base fee up to $6,000 83$ 85$ $ 6,001 base fee @ $6,000 83$ 85$ each additional $1,000 or fraction thereof each add'l $1,000 8.7$ 8.93$ $ 25,001 base fee @ $25,000 166$ 170$ each additional $1,000 or fraction thereof each add'l $1,000 13.3$ 13.58$ $ 50,001 base fee @ $50,000 332$ 339$ each additional $1,000 or fraction thereof each add'l $1,000 39.9$ 40.73$ $ 100,001 base fee @ $100,000 2,658$ 2,715$ each additional $1,000 or fraction thereof each add'l $1,000 10.0$ 10.18$ $ 500,001 base fee @ $500,000 6,644$ 6,789$ each additional $1,000 or fraction thereof each add'l $1,000 8.0$ 8.15$ $ 1,000,001 base fee @ $1,000,000 10,630$ 10,862$ each additional $1,000 or fraction thereof each add'l $1,000 3.5$ 3.61$ $ 3,000,001 base fee @ $3,000,000 17,717$ 18,103$ each additional $1,000 or fraction thereof each add'l $1,000 5.3$ 5.43$ $ 5,000,001 base fee @ $5,000,000 28,347$ 28,965$ each additional $1,000 or fraction thereof each add'l $1,000 2.1$ 2.17$ $ 10,000,001 base fee @ $10,000,000 38,977$ 39,827$ each additional $1,000 or fraction thereof each add'l $1,000 0.9$ 0.97$ $ 25,000,001 base fee @ $25,000,000 53,151$ 54,310$ Page 33 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee each additional $1,000 or fraction thereof each add'l $1,000 0.3$ 0.29$ $ 50,000,001 base fee @ $50,000,000 60,237$ 61,551$ each additional $1,000 or fraction thereof each add'l $1,000 1.2$ 1.23$ F108.1 Expedited Fire Plan Check Fee 35% of plan check fee Page 34 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F109 Fire Protection Systems - Plan Check (Includes 2 checks & 1 re-check) $0 - $6,000 Minimum base fee up to $6,000 166$ 170$ $ 6,001 base fee @ $6,000 166$ 170$ each additional $1,000 or fraction thereof each add'l $1,000 8.7$ 8.93$ $ 25,001 base fee @ $25,000 332$ 339$ each additional $1,000 or fraction thereof each add'l $1,000 3.3$ 3.39$ $ 50,001 base fee @ $50,000 415$ 424$ each additional $1,000 or fraction thereof each add'l $1,000 1.7$ 1.70$ $ 100,001 base fee @ $100,000 498$ 509$ each additional $1,000 or fraction thereof each add'l $1,000 1.2$ 1.27$ $ 500,001 base fee @ $500,000 997$ 1,018$ each additional $1,000 or fraction thereof each add'l $1,000 3.3$ 3.39$ $ 1,000,001 base fee @ $1,000,000 2,658$ 2,715$ each additional $1,000 or fraction thereof each add'l $1,000 0.9$ 0.90$ 3000001 base fee @ $3,000,000 4,429$ 4,526$ each additional $1,000 or fraction thereof each add'l $1,000 1.3$ 1.36$ 5,000,001 base fee @ $5,000,000 7,087$ 7,241$ each additional $1,000 or fraction thereof each add'l $1,000 0.5$ 0.54$ 10,000,001 base fee @ $10,000,000 9,744$ 9,957$ each additional $1,000 or fraction thereof each add'l $1,000 0.2$ 0.24$ 25,000,001 base fee @ $25,000,000 13,288$ 13,577$ Page 35 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee each additional $1,000 or fraction thereof each add'l $1,000 0.1$ 0.07$ 50,000,001 base fee @ $50,000,000 15,059$ 15,388$ each additional $1,000 or fraction thereof each add'l $1,000 0.3$ 0.31$ F109.1 Expedited Plan Check Fee 35 Percent of plan check F34 Construction Without a Permit [4] Two Times Cost of Permit Two Times Cost of Permit Other Fire Prevention Inspections F35 Annual Fire Inspection (Basic)Flat 249$ 255$ F36 Non-Construction Fire Re-inspection Fee Flat 166$ 170$ F37 Inspections Outside Normal Business Hours Flat 166$ 170$ Page 36 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F38 Construction Re-inspection Fees Flat 166$ 170$ F39 Inspection for Which a Fee is not Specifically Indicated Flat 166$ 170$ F40 Annual High-rise Building (2 Hr. Minimum)Flat 166$ 170$ F41 New Occupancy / Business Flat 332$ 339$ F43 Group R, Division 1 Occupancies and Group R, Division 2 with 3 or More Dwelling Units Per Building ($125 minimum charge) 0-10 Per living unit 249$ 255$ 11-30 Per living unit 332$ 339$ 31-50 Per living unit 498$ 509$ >50; each 50 Per living unit 664$ 679$ F44 deleted F45 Title 19, 5 Year Automatic Fire Sprinkler Certification Per System 332$ 339$ F46 Pre-inspection of Residential Care Facilities Flat 332$ 339$ F47 deleted Operational Permits F48 Operational Permit for multiple occupancy permits (fee to be charged for second and subsequent additional occupancy permits for inspections conducted on same site visit) Flat 55$ 56$ F49 Aerosol Products Flat 332$ 339$ F50 Assemblies Flat 332$ 339$ Page 37 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F51 Automobile Wrecking Yard Flat 332$ 339$ F52 Battery Systems Per System 332$ 339$ F53 Candles and Open Flames in Assembly Areas Per Assembly 166$ 170$ F54 Combustible Fiber Storage Flat 332$ 339$ F55 Combustible Material Storage Flat 332$ 339$ F56 Commercial Rubbish-handling Operation Flat 332$ 339$ F57 Compressed Gases Per System 166$ 170$ F58 Cryogens Per System 498$ 509$ F59 Dry Cleaning Plants Flat 498$ 509$ F60 Dust Producing Operations Flat 498$ 509$ F61 Fire Alarm Per Building 498$ 509$ F62 Flammable of Combustible Liquids, Pipelines, Store, Handle, or Use.Per Tank 498$ 509$ F63 Hazardous Materials Storage, Transport on Site, Dispense, Use, or Handle Chemicals Per Building [2]664$ 679$ F64 Hazardous Materials in Excess by Classifications; Store, Transport on Site, Dispense, Use, or Handle Chemicals in Excess of Amounts Listed in Table 105-C Per class of chemical at each location 332$ 339$ Page 38 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F65 High-piled Storage Per Location 664$ 679$ F66 Institutions and Day Care Per Location 332$ 339$ F67 Large Family Day Care Per Location 332$ 339$ F68 Lumberyards Flat 664$ 679$ F69 Liquefied Petroleum Gases Per Tank 332$ 339$ F70 Magnesium Working Flat 332$ 339$ F71 Motor Vehicle Fuel Dispensing Stations Per Location 332$ 339$ F72 Organic Coatings Flat 332$ 339$ F73 Ovens, Industrial Baking or Drying Per Oven 166$ 170$ F74 Permit-Required Confined Space Per Space 332$ 339$ F75 Pyrotechnical Special Effects Material Flat 664$ 679$ F76 Radioactive Materials Per Location 332$ 339$ F77 Refrigeration Equipment Per System 166$ 170$ F78 Residential Care and Residential Care for the Elderly Per Location 332$ 339$ F79 Repair Garages Flat 332$ 339$ F80 Spraying or Dipping Per Tank 332$ 339$ F81 Tire Storage Flat 498$ 509$ F82 Wood Products Flat 332$ 339$ F83 Wielding and Cutting Operations Per Location 498$ 509$ F84 Failure to Obtain a Permit Varies [4] Two Times Permit Cost Two Times Permit Cost Page 39 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F86 Flammable or Combustible Liquids; Remove, Install, Construct, Alter or Abandon an Underground or Above Ground Tank Per Tank 664$ 679$ F87 Hazardous Materials; Install, Repair, Abandon, Remove, Place-Out-of-Service, Tanks or Piping, Close or Substantially Modify a Storage Facility Per Tank 664$ 679$ Special Activity Permits F89 Candles or Open Flames in Assembly Areas Per Event 332$ 339$ F90 Carnivals and Fairs Per Event 664$ 679$ F91 Christmas Tree Lots Per Event 664$ 679$ F92 Explosives or Blasting Agents Flat 664$ 679$ F93 Fire Hydrants and Water-Control Valves Per Event 332$ 339$ F94 deleted F95 Fireworks Displays by a Licensed Professional Per Event 664$ 679$ F96 Fumigation/Thermal Insecticide Per Occurrence 166$ 170$ F97 deleted F98 Parade Floats Per Event 332$ 339$ F99 Temporary Membrane Structures (tents)Per Structure 332$ 339$ F100 deleted F101 Failure to Obtain a Permit Varies [4] Two Times Permit Cost Two Times Permit Cost Miscellaneous Fire Prevention Fees Page 40 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee F102 Hazard Mitigation Fee (Includes all other incident types)[3,4]Actual Cost Actual Cost F103 Minimum Fire Protection System Plan Check For <$6,000 valuation 166$ 170$ F104 Application for Use of Alternate Methods of Protection Per Request 250$ 255$ F105 Emergency Response DUI Cost Recovery [3,4,5]Actual Cost Actual Cost F106 Emergency Response Hazmat Cost Recovery [3,4]Actual Cost Actual Cost F107 Investigations Hourly 166$ 170$ F108 moved F109 moved F110 deleted F111 Additional Fire Plan Review (2 hr. minimum)Hourly 166$ 170$ F112 Fire Watch [3]Actual Cost Actual Cost F113 Key Box Service Per Location 83$ 85$ F114 Preventable False Alarms 2nd alarm (Within 12 months of 1st alarm)Flat [4]100$ 102$ 3rd alarm (Within 12 months of 1st alarm)Flat [4]200$ 204$ 4th and other additional alarms within 12 months of the 1st preventable alarm Flat [4]500$ 511$ F117 Plan Digitizing Fee $0.05 per letter; $0.75 per plan; $0.05 per image $0.05 per letter; $0.77 per plan; $0.05 per image Page 41 of 51 City of South San Francisco Fire Department FY 2018-19 Adopted Master Fee Schedule Adopted FeeFee No.Fee Description Fee Unit No t e s Current Fee Miscellaneous F124 Reproduction of Printed Fire and Paramedic Reports Per Page [4] Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule F125 Administrative Code Enforcement Fee (for failure to correct violations after receiving Courtesy Notice from Fire Prevention Division 14 day grace period to correct) Flat 332$ 339$ F126 Hourly Rate: Prevention 166$ 170$ Emergency Services Engine Company (3 person)419$ 429$ Ambulance (2 person)280$ 286$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. TOTAL [Notes] [1] [2] [3] [4] [5] [6]AMR/Kaiser Agreement; not included in cost analysis; fee set per agreement [7]For informational purpose only. [8]Class size ratio used is 1:6 Placeholder for Master Fee Schedule (MFS); not included in cost analysis CA GC 53150-53159 DUI Maximum $12,000 Sourced from client provided PDF "FY 16-17 Master Fee Schedule" For each location/building that contains 55 gallons or more of a liquid, 500 pounds or The cost shall include the provision of scene supervision, overhead, equipment, hourly Page 42 of 51 City of South San Francisco Public Works Department - Engineering Division FY 2018-19 Adopted Master Fee Schedule Engineering Division Plan Check / Inspection and Encroachment PW1 Improvement Plan Check - (covers 2 plan checks and re-check) Cost of Improvments Up to $50,000 Minimum base fee up to $50,000 575$ 588$ $ 50,001 base fee @ $50,000 863$ 881$ each additional $1,000 or fraction thereof each add'l $1,000 6$ 6$ $ 100,001 base fee @ $100,000 1,150$ 1,175$ each additional $1,000 or fraction thereof each add'l $1,000 21$ 22$ $ 250,001 base fee @ $250,000 4,313$ 4,407$ each additional $1,000 or fraction thereof each add'l $1,000 6$ 6$ $ 500,001 base fee @ $500,000 5,751$ 5,876$ each additional $1,000 or fraction thereof each add'l $1,000 12$ 12$ $ 1,000,001 base fee @ $1,000,000 11,501$ 11,752$ each additional $1,000 or fraction thereof each add'l $1,000 12$ 12$ 4th and subsequent Plan Check 144$ 147$ Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s Page 43 of 51 City of South San Francisco Public Works Department - Engineering Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s PW1.1 Improvement Inspection (covers 2 inspections) Cost of Improvments Up to $50,000 Minimum base fee up to $50,000 431$ 441$ $ 50,001 base fee @ $50,000 431$ 441$ each additional $1,000 or fraction thereof each add'l $1,000 4$ 4$ $ 100,001 base fee @ $100,000 647$ 661$ each additional $1,000 or fraction thereof each add'l $1,000 1$ 1$ $ 250,001 base fee @ $250,000 863$ 881$ each additional $1,000 or fraction thereof each add'l $1,000 2$ 2$ $ 500,001 base fee @ $500,000 1,438$ 1,469$ each additional $1,000 or fraction thereof each add'l $1,000 3$ 3$ $ 1,000,001 base fee @ $1,000,000 2,875$ 2,938$ each additional $1,000 or fraction thereof each add'l $1,000 3$ 3$ PW2 Encroachment Permit Fee (covers two inpections)Flat [8]307$ 314$ Additional Visits Beyond Two Per Visit 144$ 147$ PW3 deleted Miscellaneous Processing Fee PW4 On-site inspection/processing fee for the recordation of the condition of the private sewer lateral. Per Recordation -$ 147$ Page 44 of 51 City of South San Francisco Public Works Department - Engineering Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s PW5 Off-site inspection/processing fee for the recordation of the condition of the private sewer lateral. (DVD Review) Per Recordation 72$ 73$ Maps PW6 Inspection Deposit Deposit [6] 2% of public improvement costs PW7 Major Subdivision Tentative Map Flat [8]307$ 314$ Per Lot Per Unit 24$ 25$ PW8 Final Map Filing Fee Flat [8]307$ 314$ Per Lot Per Unit 24$ 25$ PW9 Minor Subdivision Tentative Map Flat 144$ 147$ Per Lot Per Unit 24$ 25$ PW10 Parcel Map Filing Fee Per Map 288$ 294$ PW11 Lot Line Adjustment Per Adjustment [8]307$ 314$ PW12 After-hours Site Inspections [2,6]Actual Cost Actual Cost PW14 Easement Abandonment Request Per easement 3,594$ 3,673$ Page 45 of 51 City of South San Francisco Public Works Department - Engineering Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s PW15 Subdivision and Parcel Map Plan Check (includes Coordination and administartion costs) Deposit [2,8]1,026$ 1,048$ PW16 Transportation - Single trip, or a modification of an original permit Flat [7]16$ 16$ PW17 Transportation - Annual or repetitive permit Flat [7]90$ 92$ PW18 Copy of CD/DVD Refer To City Clerk Fee Schedule Refer To City Clerk Fee Schedule PW19 deleted PW20 deleted PW21 deleted Miscellaneous Fees PW22 Grading Plan Check and Permit Processing (Cubic Yards) 50 Cubic Yards or Less Flat 288$ 294$ 51 to 1000 Cubic Yards Flat 575$ 588$ 1,001 to 10,000 Cubic Yards Flat 1,150$ 1,175$ 10,001 Base Fee @ 10,000 1,438$ 1,469$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 8$ 8$ 100,001 Base Fee @ 100,000 1,510$ 1,542$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 7$ 7$ 200,001 Base Fee @ 200,000 1,581$ 1,616$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 79$ 81$ Page 46 of 51 City of South San Francisco Public Works Department - Engineering Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s PW23 Other plan checking and additional plan reviews required by changes, additions, or revisions to approved plans. [2]288$ 294$ PW24 Grading Inspection Fees (Cubic Yards) 0 to 1,000 Cubic Yards Flat 288$ 294$ 1,001 to 10,000 Cubic Yards Flat 431$ 441$ each additional 1,000 cubic yards or fraction thereof (Base Fee @ 1,000)each add'l 1,000 cubic yards 16$ 16$ 10,001 to 100,000 Cubic Yards Flat 431$ 441$ each additional 10,000 cubic yards or fraction thereof (Base Fee @ 10,000)each add'l 10,000 cubic yards 16$ 16$ 100,001 to 200,000 Cubic Yards Base Fee @ 100,000 575$ 588$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 29$ 29$ 200,001 Cubic Yards or greater Base Fee @ 200,000 863$ 881$ each additional 10,000 cubic yards or fraction thereof each add'l 10,000 cubic yards 43$ 44$ Other Inspections PW25 Inspections Outside of Normal Business Hours Hourly [3,6]Actual Cost Actual Cost PW26 Re-inspection Assessed Under Provisions of Section 305(h)Flat [4]Actual Cost Actual Cost PW27 Inspections for which a fee is not specifically indicated Hourly [4,6]Actual Cost Actual Cost Page 47 of 51 City of South San Francisco Public Works Department - Engineering Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s Water Quality Control Division Pretreatment Fee Schedule PW28 Permits and Renewals: (valid for 3 year time intervals) Significant Industrial Users Every 3 years [5]575$ 588$ All Other Required Businesses Every 3 years 144$ 147$ PW29 deleted PW30 deleted PW31 Inspections - Outside of Normal Pretreatment Activities Per Hour 144$ 147$ PW32 Inspections - Outside of Normal Business Hours Per Hour 144$ 147$ PW33 Special Monitoring Activites for Enforcement and Surveillance Per Hour 144$ 147$ PW34 Special Sampling/Equipment Use Per Hour 144$ 147$ PW35 Wastewater Analysis BOD Per Test [6]Actual Cost Actual Cost COD Per Test [6]Actual Cost Actual Cost TSS Per Test [6]Actual Cost Actual Cost Oil & Grease Per Test [6]Actual Cost Actual Cost Metals (except Hg)Per Test [6]Actual Cost Actual Cost Hg Per Test [6]Actual Cost Actual Cost pH Per Test [6]Actual Cost Actual Cost Bioassay Per Test [6]Actual Cost Actual Cost CN Per Test [6]Actual Cost Actual Cost PAH Per Test [6]Actual Cost Actual Cost Phenol Per Test [6]Actual Cost Actual Cost Ammonia Per Test [6]Actual Cost Actual Cost Conductivity Per Test [6]Actual Cost Actual Cost Oxygen Uptake Rate Per Test [6]Actual Cost Actual Cost Others [6]Actual Cost Actual Cost PW36 Waste Management Plan Review 1% of Plan Check Fee Hourly Rate: Public Works - Engineering 144$ 147$ Page 48 of 51 City of South San Francisco Public Works Department - Engineering Division FY 2018-19 Adopted Master Fee Schedule Current Fee Adopted FeeFee No.Fee Description Fee Unit No t e s For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. [Notes] [1] [2] [3] [4] [5] [6] [7]Maximum per State law ($16/ $90)[8]Includes support costs from Planning Defined in federal regulations and municipal ordinance. Placeholder for Master Fee Schedule (MFS); not included in cost analysis Sourced from client provided PDF "FY 16-17 Master Fee Schedule" Hourly salary, plus 40% in benefits and another 30% in administrative costs; 1/2 hour minimum Hourly salary, plus 50% overtime rate, plus 50% for benefits on base rate, plus 12% in administrative charges. Hourly salary, plus 50% for benefits on base rate, plus 12% in administrative charges. One half-hour minimum. Page 49 of 51 City of South San Francisco Library FY 2018-19 Adopted Master Fee Schedule Damaged and Missing Materials L1 AV Materials (contents or item damage)[4] Actual Cost of each item Actual Cost of each item L3 CD/DVD Cases, Replacement of Lost or Damaged Per Case 2$ 2$ Missing Book, DVD, etc. from Set [4] Actual Cost of each item Actual Cost of each item Missing CD - from Audio Book Vendors that offer Replacement [4] Prorated Cost of set Prorated Cost of set L7 Books [4] Actual Cost of each item Actual Cost of each item L8 Equipment [4] Actual Cost of each item Actual Cost of each item L9 Fines for Overdue Materials - Adult Materials, Books, Audio, Video, Magazines, DVDs etc. (Only affects adult borrowers) Daily [4,5]0.25$ 0.25$ L10 Fines for Overdue Materials - Children's Materials - Books, Audio, Video, Magazines, DVDs, etc. (Only affects adult borrowers) Daily [4,5]0.15$ 0.15$ L16 Lost, Replacement Charges - Magazines - See Processing Fee Below [4] Actual Cost of each item Actual Cost of each item L18 Lost, Replacement Charges - Processing Fee (Peninsula Library Automated Network Policy) Applies to all Materials: Catalogued Materials Each [5]5$ 5$ Generic Materials Each [5]2$ 2$ Miscellaneous Charges L19 Past Due Patron Accounts Referred to a Collection Agency Per Referral [5]10$ 10$ L20 Paypal Convenience Fee Per Transaction [4]0.50$ 0.50$ L21 Computer Printouts Fee No.Fee Description Fee Unit No t e s Adopted FeeCurrent Fee Page 50 of 51 City of South San Francisco Library FY 2018-19 Adopted Master Fee Schedule Fee No.Fee Description Fee Unit No t e s Adopted FeeCurrent Fee Black & White Per Sheet [4]0.15$ 0.15$ Color Per Sheet [4]0.50$ 0.50$ L22 History Book - SSF Each [4]5$ 5$ L23 History Room Photographs - Digital Copies Copy of CD/DVD (see City Clerk fee schedule) Refer to City Clerk Fee Schedule Refer to City Clerk Fee Schedule L24 History Room Photographs Print Copies Per Item 15$ 15$ L25 Postcards - SSF, 3.5" x 5" Black and White Each [4]0.50$ 0.50$ Color Each [4]1.00$ 1.00$ L26 Microfilm Copies Each [4]0.25$ 0.25$ L27 Photocopy Per Page [4]0.20$ 0.20$ L28 Postcard, ID [4] Price set by United States Postal Service Price set by United States Postal Service Page 51 of 51 City of South San Francisco Library FY 2018-19 Adopted Master Fee Schedule Fee No.Fee Description Fee Unit No t e s Adopted FeeCurrent Fee L29 Reserve: Out of County Reserve / Inter-Library Loan SSF residents Flat [4]3$ 3$ non-residents Flat [4]5$ 5$ L30 Returned Check, Insufficient Funds See Finance Department Section See Finance Department Section L33 USB Drives Flat [2,4]Actual Cost Actual Cost L34 Field Trip Fee Flat [3,4]Actual Cost Actual Cost Hourly Rate Full-time 111$ 111$ Part-time 23$ 23$ For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. [Notes] [1] [2]$4-$10 depending upon unit cost [3] [4] [5]Fee set by Peninsula Library System (PLS) Sourced from client provided PDF "FY 16-17 Master Fee Schedule" $10-$40 depending upon cost of transportation, admission, etc. Placeholder for Master Fee Schedule (MFS); not included in cost City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-322 Agenda Date:5/9/2018 Version:1 Item #:9. Report regarding a regarding a resolution authorizing the City Manager to execute fire plan review services agreements with 1)CSG Consultants Inc.,in an amount not to exceed $300,000 per year for a two year period, and 2)West Coast Code Consultants Inc.,in an amount not to exceed $300,000 per year for a two year period, with the ability to renew for an additional two years at the City’s sole discretion. (Jess Magallanes, Fire Chief) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute fire plan review services agreements with 1)CSG Consultants Inc.,in an amount not to exceed $300,000 per year for a two year period,and 2)West Coast Code Consultants Inc.,in an amount not to exceed $300,000 total per year for a two year period,with the ability to renew for an additional two years at the City’s sole discretion. BACKGROUND/DISCUSSION In December 2017,the South San Francisco Fire Department (SSFFD)staff was reduced due to the retirement of the Fire Marshal and a Fire Safety Inspector II.The previous Fire Marshal had both the expertise and education to perform plan checking services in-house.Since his retirement,SSFFD has looked for options on how to continue providing our customers the best level of service possible.Staff continues to perform in-house plan checking for the types of permits that our inspectors have been trained to perform.However,due to the workload in the fire prevention division and the volume and complexity involved in some of the plan reviews, additional experience and knowledge is required.As an interim solution,SSFFD worked with the City Attorney and the Director of Economic and Community Development (ECD)to use existing contract authority with plan review firms.The Fire Staff was allowed to have a portion of its submitted plans reviewed under the existing ECD contract authority until SSFFD completed and distributed a request for proposal. Request for Proposal Process Fire Staff issued a Request for Proposal on November 14,2017 (see Attachment 1).The City received five responses by the due date (December 7,2017).South San Francisco staff,comprised of the Acting Fire Marshal,Management Analyst,and Senior Civil Engineer rated the proposals (see Attachment 2).The proposals were evaluated on the following: ·Responsiveness to the scope of work; ·Experience; ·References; ·Staff qualifications; and ·Cost. The top three firms that were invited for an in-person interview were CSG Consultants,Inc.(CSG),West Coast Code Consultants,Inc.(WC3),and 4Leaf,Inc.(4Leaf).A second panel consisting of the Acting Fire Marshal, Management Analyst,and Central County Fire Marshal interviewed and assessed their project understanding, expertise with fire plan review services,knowledge with the California Fire Code,the National Fire Protection Association standards,and experience with the biotechnology industry.Each firm discussed the services they City of South San Francisco Printed on 5/4/2018Page 1 of 2 powered by Legistar™ File #:18-322 Agenda Date:5/9/2018 Version:1 Item #:9. Association standards,and experience with the biotechnology industry.Each firm discussed the services they provide and their areas of expertise. After the interviews and subsequent deliberation,the panel recommended that the City execute contract agreements with the CSG and WC3.By allocating the consultant work between the two firms,rather than just one,staff will have greater flexibility in assigning consultant resources.Staff will be able to assign complex projects to the same consultant firm,eliminating repetitive plan check by different firms and saving valuable time for the applicant.Also,by having a larger pool of plan reviewers,staff can focus on inspections and code enforcement activities which have diminished due to low staffing levels. Contract amount, terms and pricing The proposed contract agreements are funded from a portion of the building permit fees and plan check fees as new projects come forward.The need for inspectors to be out in the field has increased due to the complexity involved in the type of inspections required for the biotech industry and the additional new buildings starting construction.SSFFD inspectors are booked daily with inspections for projects that are currently underway throughout the City.Some of these projects include the large developments in the East of 101 and the Downtown Specific Plan Area. Staff recommends the contract agreements be awarded in the following amounts:not to exceed $300,000 per year for CSG and not to exceed $300,000 per year for WC3.The contract agreements are proposed for a term of two years,with the ability to renew for an additional two years at the City’s sole discretion.CSG and WC3 have reviewed and approved the agreements, which are attached to the associated resolution. FISCAL IMPACT On March 28,2018 the City Council adopted a mid-year budget amendment for plan review services in the amount of $636,000.The costs for plan check and inspection services for the contract agreements have already been included in the Fire Department’s operating budget for Fiscal Year (FY)2017-18.Staff has also included an additional funding request of $600,000 as part of the FY 2018-19 proposed operating budget as an ongoing cost for future plan review agreements. CONCLUSION Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a Fire Plan Review services agreements with 1)CSG Consultants Inc.,in an amount not to exceed $300,000 per year for a two year period,and 2)West Coast Code Consultants Inc.,in an amount not to exceed $300,000 per year for a two year period, with the ability to renew for an additional two years at the City’s sole discretion. Attachments: 1.Fire Plan Review Request for Proposal 2.Request for Proposal Rate Sheet City of South San Francisco Printed on 5/4/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Fire Department Request for Proposal Plan Check and Fire Construction Inspection Services For questions regarding this RFP, please contact: Luis Da Silva Fire Marshal City of South San Francisco Fire Department Email: luis.dasilva@ssf.net Phone: (650) 829-3950 All questions must be submitted by email no later than 10:00 AM on November 30, 2017. Deadline to submit a proposal is 4:00 PM on December 7, 2017 Attachment A City of South San Francisco Fire Prevention Inspection Services - Request for Proposal 2 Introduction Thank you for your interest in this Request for Proposal (“RFP”). The City of South San Francisco (“City”) intends to retain professional services consultant(s) (“Consultant”) to provide administrative services, plan check and fire construction. This document details the scope of service to be performed and outlines the evaluation and selection process. Proposal Term The City of South San Francisco’s Fire Prevention Division is requesting proposals from qualified firms to provide administrative services, plan review, inspection services and other needed professional services for the term beginning January 1, 2018 through June 30, 2019. A term extension may be executed pending a review of performance for a maximum two years in one year intervals. All proposals for plan review and inspection services shall be submitted to the City no later than 4:00 p.m. on Thursday December 7, 2017. Interviews are tentatively scheduled for December 13, 2017. Proposal Submission The original proposal and three (3) copies, plus an electronic copy, shall be submitted in a sealed envelope that shall plainly indicate on it the title of the proposal and the date for receiving. This proposal packet shall be delivered no later than 4:00 p.m. on December 7, 2017 to: City of South San Francisco Fire Department Administration Management Analyst Bertha Aguilar 480 N Canal Street South San Francisco, CA 94080 The envelope shall be clearly labeled as RFP for Fire Prevention Professional Services. Proposals received at Fire Administration after the hour specified will be returned unopened and will not be considered. The responders must bear the cost of preparing and submitting their proposal and the City will not reimburse their costs. Background The City of South San Francisco is located in northern San Mateo County. The City is bordered by the cities of Daly City and Pacifica to the west; the San Francisco Bay to the east; the City of San Bruno to the south; and the cities of Daly City and Colma to the north. South San Francisco is strategically located within the corridors of two major highways (Interstate 280 and Highway 101) approximately 10 miles south of San Francisco. The City is conveniently located within a 10 minute drive of San Francisco International Airport. South San Francisco is approximately 9 square miles in size and has a very diverse population estimated to be approximately 63,000 residents based on 2010 Census data. South San Francisco has benefited from the substantial growth of the region in the last twenty years, including significant expansion of biotechnical firms in the area east of Highway 101, the construction of a BART Station at the northern end of the City, and a BART station just outside the southern City limit in the City of San Bruno. The biotech industry has grown considerably and as a result, construction is a sizable amount of Fire Prevention’s workload. City of South San Francisco Fire Prevention Inspection Services - Request for Proposal 3 City’s Objectives The City would like to contract with a dependable firm(s) that can conduct external plan reviews and provide inspection services as needed by a Fire Department. The City aims to provide timely, efficient and professional service responsive to the needs of the project applicants. Scope of Services The City is seeking qualified Consultant(s) with experience in commercial and residential plan reviews including multi-story construction and complex tenant improvements. Plans often require quick turnaround to meet the needs of the building owner and contractor. Inspection demand may also be high, with inspections required on short notice and weekends. Other administrative and professional services needed might include administrative personnel such as Fire Marshal, permit technician, in-house plan checker and other Fire Prevention personnel as needed. 1) Tasks a. Perform complete fire plan review. b. Perform construction related inspections as needed. Submittal Requirements Candidates shall submit proposals that thoroughly respond to the items listed below. The most effective proposal will address the issues in this section, while minimizing unnecessarily elaborate presentation materials beyond that sufficient to present a complete and effective response. The proposal must be organized and presented in the exact order as outlined in this section. Failure to do so may remove the firm from further consideration. 1) Statement of Understanding a. A description of the approach to the performance of the work requested that illustrates the consultant’s understanding of the nature of the work being requested and the total cost of services presented in the proposal. 2) Proposed Project Team Members a. A brief description of the primary consultant and sub-consultants (if any), along with an organizational chart of the Project team. Designation of a single point of contact for the Project is required. Provide the role and relevant background experience of the primary individuals involved in the project, e.g. a brief description of the qualifications of the key personnel and responsibilities should be included. 3) References a. Include a minimum of three (3) references of persons, firms, or agencies that City staff may contact to verify the experience of the proposer. 4) Scope of Work a. Provide a detailed Project scope of work based on the RFP. Indicate the hourly rates that would be charged for the work performed by the consultant principals and staff. Include all classifications of staff that could be provided to the City. 5) A signed City of South San Francisco Standard Consultant Agreement. a. Attachment A is the City’s standard consulting services agreement. Applicants interested in proposing on this RFP should be prepared to enter into the agreement under the standard terms and should be able to provide the required insurance. If the City is unable to negotiate a City of South San Francisco Fire Prevention Inspection Services - Request for Proposal 4 satisfactory agreement, with terms and conditions the City determines, in its sole judgment, to be fair and reasonable, the City may then commence negotiations with the next most qualified Consultant in sequence, until an agreement is reached or determination is made to reject all submittals. 6) Duration of Proposal a. Proposals shall remain effective for a minimum of ninety (90) days beyond the submittal date. Should you choose to respond, these items must be provided no later than Thursday, December 7, 2017 at 4:00 p.m. For questions regarding this RFP, please contact Luis Da Silva at (650) 829-3950 or by e-mail at luis.dasilva@ssf.net. If deemed necessary, the City will provide copies of the questions and answers to all prospective proposers. RFP Process Timeline The anticipated schedule for selecting a consulting firm for this project is as follows: Proposals Due: December 7, 2017 at 4:00 p.m. City Review of Proposals: Estimated 1 week. Interviews of selected firms: December 13, 2017, may be subject to change Award of Contract: January 10, 2018, may be subject to change Evaluation Process The Consultant(s) will be selected based on qualifications and demonstrated competence and the agreement may not be awarded to the lowest responsible proposer. When selecting the Consultant, the skill and ability of the entity or person performing the services is a key component of the selection criteria. The City will select a Consultant(s) based on demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. Cost will be only one factor in determining the selection. Consultants will be evaluated and selected based upon experience, price and schedule. Consultants should address these criteria in their proposal. After the submittals are evaluated and ranked, the City, at its sole discretion, may elect to interview one or more respondents. Please note that respondents may be asked to submit additional documentation. In addition, the City reserves the right to select a proposal without conducting interviews. If a commitment recommended consultant(s) is identified, it will be to the most qualified respondent Consultant(s) with whom City is able to successfully negotiate the compensation and terms and conditions of any and all agreements. Once the recommended Consultant(s) is selected, staff will make a recommendation to the City Council. Final selection of a Consultant(s), terms and conditions of any and all agreements, and authority to proceed with these services, shall be at the sole discretion of the City Council. General Conditions Potential proposers are advised to become familiar with all conditions, instructions, and specifications of this RFP, including the City’s standard Consultant Services Agreement, attached hereto and incorporated herein. By submitting a proposal, Consultant represents and warrants that it has thoroughly examined and is familiar with work required under this RFP, that Consultant has conducted such additional investigation as it deems necessary and City of South San Francisco Fire Prevention Inspection Services - Request for Proposal 5 convenient, that Consultant is capable of providing the services requested by the City in a manner that meets the City’s objectives and specifications as outlined in this RFP, and that Consultant has reviewed and inspected all materials submitted in response to this RFP. Once the consultant has been selected, a failure to have read the conditions, instructions, and specifications herein shall not be cause to alter the contract or for Consultant to requested additional compensation. Non-Discrimination Requirement By submitting a proposal, the Consultant represents that it and its subsidiaries do not and will not discriminate against any employee or applicant for employment on the basis of race, religion, sex, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related conditions, political affiliations or opinion, age or medical condition. Conditions of Proposal Acceptance The RFP is not an offer by the City to contract with a Consultant responding to this RFP. This RFP does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal for this RFP, or to procure or contract for any services. The City reserves the right to waive any irregularities or informalities contained within this RFP, and/or reject any or all proposals received as a result of this request; negotiate with any qualified source or to cancel the RFP in part or whole. All proposals and material submitted will become the property of the City of South San Francisco and will not be deemed confidential or proprietary. The City of South San Francisco reserves the right to award in whole or in part, by item or group of items, when such action serves the best interest of the City. The City and Consultant may agree to add additional work to the agreement (Attachment A) by mutual agreement at a later date. The City may elect to stop work at any time in the contract and will pay for work completed to that point on a time and material basis. Attachment: City of South San Francisco Standard Consultant Agreement Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 1 of 16 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND NAME OF CONSULTANTS THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and _______________ (“Consultant”) (together sometimes referred to as the “Parties”) as of January, ___ 2018 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2019 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed ____________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Attachment A Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 2 of 16 Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 3 of 16 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement _____________________________. Reimbursable expenses shall not exceed $_____________________. Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit ____. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 4 of 16 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a.Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b.Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 5 of 16 the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 6 of 16 activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 7 of 16 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 8 of 16 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 9 of 16 b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 10 of 16 all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 11 of 16 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 12 of 16 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 13 of 16 the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 14 of 16 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by _________________ ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant ___________________________ Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 15 of 16 ___________________________ ___________________________ ___________________________ City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 16 of 16 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager NAME: TITLE: Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729962.1 EXHIBIT A SCOPE OF SERVICES EXHIBIT B COMPENSATION SCHEDULE EXHIBIT C INSURANCE CERTIFICATES [OPTIONAL] EXHIBIT D FORM 590 Criteria Possible Points 4Leaf Bureau Veritas CSG ConsultingInterwest West Coast Code Consultants (WC3) A Responsiveness of the proposal related to the scope of work 1 Performs complete fire plan review. 10.00 8.508.838.838.679.17 2 Permforms construction related inspections as needed. 10.00 8.508.509.178.679.17 Section A allowable points 20.0017.0017.3318.0017.3318.33 B Quality, quantity and relevance of Consultant’s experience resources and creativity 1 Fire inspection 10.00 8.678.339.008.338.50 2 Fire plan check review 10.00 8.678.338.678.338.83 3 Expedited review/inspection services available 10.00 8.338.338.678.338.67 4 Use of resources and databases to transmit comments and review plan checks 10.00 9.008.008.678.178.67 Section B allowable points 40.0034.6733.0035.0033.1734.67 C References. Provide 3 1 5.00 5.005.005.005.005.00 Section C allowable points 5.005.005.005.005.005.00 D Staff size and qualifications 1 Summary of firm's general qualifications 5.00 4.334.174.833.834.50 2 Staff assigned to SSF has relevant experience 5.00 4.504.174.503.834.83 3 Agrees to SSF standard contract with minor exceptions or none at all 5.00 5.003.505.005.005.00 Section D allowable points 15.0013.8311.8314.3312.6714.33 E Fees. Fee proposed for services to be performed. 1 Cost proposal inlcudedin response.15.00 14.3313.5014.3313.6714.33 Section D allowable points 15.0014.3313.5014.3313.6714.33 F Such other information as may be required or secured. 1 5.00 5.005.004.005.004.00 Section D allowable points 5.005.005.004.005.004.00 TOTAL 100.0089.8385.6790.6786.8390.67 2.004.001.003.001.00 PLAN CHECK SERVICESPROPOSAL RATING SHEET (Final) Attachment 2 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-323 Agenda Date:5/9/2018 Version:1 Item #:9a. Resolution authorizing the City Manager to execute fire plan review services agreements with 1)CSG Consultants Inc.,in an amount not to exceed $300,000 per year for a two year period,and 2)West Coast Code Consultants Inc.,in an amount not to exceed $300,000 per year for a two year period,with the ability to renew for an additional two years at the City’s sole discretion. WHEREAS,on November 14,2017,South San Francisco Fire Department (SSFFD)staff issued a Request for Proposals (RFP) for administrative, plan check and inspection services in the Building Division; and WHEREAS,on December 7,2017,staff received five (5)consulting proposals for the various professional and specialized requested services; and WHEREAS,South San Francisco Fire Department (SSFFD)and Engineering Division staff reviewed the proposals based on responsiveness to the RFP, experience, references and staff qualifications; and WHEREAS,of the five responses,CSG Consultants,Inc.,West Coast Code Consultants,Inc.,and 4Leaf,Inc. were the most qualified based on the RFP requirements; and WHEREAS,on March 29,2018,in-person interviews were conducted by a panel consisting of Fire Department staff and the San Mateo County Central Fire District Fire Marshal; and WHEREAS,staff recommends awarding two consulting services agreements for fire plan review services to (1) CSG Consultants,Inc.in an amount not to exceed $300,000 per year for a two year period,with the ability to renew for a two year period at the City’s sole discretion;and (2)West Coast Code Consultants,Inc.,in an amount not to exceed $300,000 per year for a two year period,with the ability to renew for a two year period at the City’s sole discretion, such agreements are attached hereto and incorporated herein as Exhibit A and B; and WHEREAS,on March 28,2018,the City Council approved funding for these services for Fiscal Year (FY) 2017-18 and SSFFD has requested ongoing funding for FY 2018-19. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby takes the following actions: 1.Approves of the consulting services agreements with CSG Consultants,Inc.,and West Coast Code Consultants,Inc.for fire plan review services for the South San Francisco Fire Department in a City of South San Francisco Printed on 5/10/2018Page 1 of 2 powered by Legistar™ File #:18-323 Agenda Date:5/9/2018 Version:1 Item #:9a. Consultants,Inc.for fire plan review services for the South San Francisco Fire Department in a combined total amount not to exceed $600,000 for each year of the two year contract period. 2.Authorizes the City Manager to execute the consulting services agreements with CSG Consultants,Inc. in an amount not to exceed $300,000 per year for a two year period,attached hereto and incorporated herein as Exhibit A,and with West Coast Code Consultants,Inc.in an amount not to exceed $300,000 per year for a two year contract period,attached hereto and incorporated herein as Exhibit B,and to make any revisions,amendments,or modifications,deemed necessary to carry out the intent of this Resolution which do not materially alter or increase the City’s obligations thereunder,subject to review and approval as to form by the City Attorney. 3.Authorizes the City Manager to take any other action consistent with carrying out the intent of this resolution. ***** City of South San Francisco Printed on 5/10/2018Page 2 of 2 powered by Legistar™ Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 1 of 29 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND CSG CONSULTANTS, INC. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and CSG Consultants, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of May 9, 2018 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2020, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date with an option to extend for two additional years, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed three hundred thousand dollars ($300,000) per year for two years, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 2 of 29 pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 3 of 29 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. Reimbursable expenses are specified in EXHIBIT B. Reimbursable expenses shall not exceed those amounts specified in EXHIBIT B. Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non- California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 4 of 29 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 5 of 29 the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 6 of 29 activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 7 of 29 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 8 of 29 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 9 of 29 b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. All employees or agents of Consultant shall be under the direct supervision and control of Consultant and shall not be directed or controlled in their job performance by City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 10 of 29 all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 11 of 29 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 12 of 29 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 13 of 29 the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 14 of 29 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Fire Chief Magallanes ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 15 of 29 Consultant CSG Consultants, Inc. 550 Pilgrim Drive Foster City, CA 94404 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 And South San Francisco Fire Department 480 North Canal Street South San Francisco 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 16 of 29 an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 18 of 29 EXHIBIT A SCOPE OF SERVICES Scope of Work CSG employs a team of professionally certified fire plan reviewers, fire inspectors, fire protection engineers, building plan review engineers, building plan reviewers, building inspectors, certified building officials, and permit technicians to manage building department operations, support front counter procedures, review plans, and inspect structures for code conformance. Our extensive experience in furnishing comprehensive building and fire life safety services to jurisdictions provides a consistent, strong technical foundation to all projects. From cutting edge digital plan review and online plan check status reporting to providing faster-than-scheduled turnaround times, CSG will deliver the highest quality services to the City of South San Francisco Fire Department. Key benefits that we offer include: Concentrated focus on cost‐saving approaches and methods. Because we serve many municipalities and agencies, we are constantly improving and adapting to provide our clients with the most cost-effective services. We share a wealth of recommendations from our varied experience with other communities to help keep our clients’ budgets on-track. Customized, responsive services. We are skilled at assessing time commitments, developing an accurate work plan and applying dedicated, professional personnel. We can quickly fine-tune staffing levels to match or adjust to changes in plan review, inspection and front counter activity—always maintaining the highest level of customer service. We hand pick staff uniquely qualified and experienced to deliver the exact services requested. Fully committed and qualified personnel. We maintain staff fully licensed and certified at the highest level of industry standards. To keep our personnel on the industry’s cutting edge, many serve as popular educational instructors and lecturers as well as sit on leading boards and committees for organizations developing and implementing important code regulations. We also keep up with latest in procedures and use of products, e.g., green building, accessibility, CASp certification requirements, NPDES, MRP, and more. Swift turnarounds and expedited services. With extensive experience in the digital plan review process, our staff excels at providing the speediest turnarounds in the industry. We easily match and more often beat any required timing. Leading‐edge technology with cost‐saving solutions. CSG delivers a suite of digital options for jurisdictions—speedy digital plan reviews including electronic versions of plan comments, an optional, easy-to-use online web application/portal for submittal, tracking and approval of digital plans; and available full scanning and archival services. Environmentally friendly practices. Our corporate policy on sustainability supports a healthy environment, reduces our carbon footprint and promotes environmental stewardship through environmentally preferable purchasing and other sustainability actions. Our digital plan review system encourages the bypass of paper use, and all possible documents at CSG are printed double-sided on recycled, post-consumer content paper. SECTI O N 4 Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 19 of 29 F IRE P RE V EN T ION S ERV ICE S Our team’s expertise is multi-faceted, gained from extensive experience in fire plan review and inspection. Members of our Fire Prevention Division are recognized for their service on local, state and national code (ICC and NFPA) development committees and advisory groups. We have expertise in a wide range of project types: High‐rise commercial & residential Single family and multi‐family developments Manufacturing plants Specialized technology/industrial High‐pile/rack storage Refrigerated storage Agricultural Comprehensive Solutions to Complex Challenges The extensive and ever-evolving regulations affecting the design and construction of today’s complex buildings require specialized code training, education, and experience, while tight schedules and budgets require movement of plans through the permit process quickly and efficiently yet thoroughly examined and inspected. CSG’s fire prevention team provides: Expeditious code analysis with innovative, expert solutions that meet code requirements— protecting occupants, property and emergency personnel while serving the needs of communities, developers and businesses through reductions in costly redesigns. Collaboration between our Fire Prevention plan review and Fire Protection Engineering staff, providing complete review of alternative means and methods, fire protection systems, and other complex and diverse fire prevention situations. Prompt plan review turnaround times that are further streamlined by the scanning of all plans and use of digital plan review. Customized services, including onsite or on‐call plan review depending on clients’ specific needs. Seamless integration with client agencies consistently implementing their policies and procedures and delivering continuous services to their customers. Fire inspection for all phases of construction and all types of fire protection systems, with expertise to analyze options if deficiencies exist. Rapid inspection response via centralized inspection request scheduling and our personnel’s online access to digital project records. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 20 of 29 FIRE PLAN REVIEW SERVICES CSG furnishes fire and life safety, fire department access, fire protection systems and special hazards, plan review for all structures with emphasis on the unique needs and requirements of each of our clients. We are experienced in the special requirements and risks associated with industrial and commercial buildings, single- and multi-family complexes. Our plan review staff carefully review all documents for compliance with applicable building codes, fire codes, standards, industry regulations, and all local ordinances. From digital plan review to meeting turnaround times and assisting in last minute inspection requests, CSG will work with your jurisdiction to deliver quality customer service to both City staff, and to the ultimate client—the citizens and community. CSG will become an active partner with the City, working as an extension of the City in performing the requested scope of services and working closely with the development community and general public. CSG will meet and may provide faster than scheduled turnaround times. Our online project tracking system will keep City staff and the project team informed on the status of the plan review process. All fire plan review and inspection personnel are thoroughly trained and familiar with jurisdictional processes, working within multiple departments, and serving the public. Compliance Standards Our fire plan review staff review plans for compliance with all policy and model codes adopted by the State and local jurisdiction, including but not limited to: California Fire Code California Building Code California Residential Code California Electrical Code California Plumbing Code California Mechanical Code State Historical Building Code California Health and Safety Code California Code of Regulations – Title 19 National Fire Protection Association (NFPA) Standards as published and referenced by the California Fire Code Local adopted ordinances and amendments relative to building, fire, and municipal codes, including project Conditions of Approval from other City departments, divisions, and regulating agencies. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 21 of 29 Digital Plan Review CSG began the transition to digital plan review over 17 years ago, leading the consultant field with this ground‐breaking service. All paper plans submitted to CSG are immediately scanned into digital files and stored on CSG’s servers for quick access by both our clients and our plan reviewers. Our plan reviewers furnish electronic versions of their plan comments conforming to each client’s established correction list templates. Plan check comments can be delivered electronically by email or other City approved means, enabling City staff to immediately modify CSG’s checklist for incorporation with other department comments. Upon request, clients can be provided with a set of digitally scanned plans at no cost and including convenient, “green” (paperless) storage of all construction‐related documents. CSG provides industry leading pure digital plan review workflow for those, jurisdictions who request this service. CSG has developed a secure web application for an applicant to submit digital files directly to us, which includes an online portal for the applicant/jurisdiction to retrieve comments and submitted digital files with redlines. This online portal tracks all submittals, including re-submittals until the plans have been approved. Key features of our digital plan review service include: Efficiency. Plans are pushed to plan review staff the same day they are submitted. There is no “bin time.” Simplistic. CSG developed our own web‐based portal to manage the electronic file submittal process. By using a web interface, the applicant is no longer faced with size restrictions on email attachments or required to learn complex FTP settings. Proven. We have provided a digital plan review option to our clients for over 17 years. Non‐Proprietary. CSG’s electronic review process is 100% PDF based with no additional software required to view redlines. Online Plan Check Status CSG offers a convenient service allowing clients to check plan review status and comments online. By logging on to our website, clicking on Plan Check Status, and entering a password, staff as well as authorized applicants, can view each project document and communicate with the plan checker via e- mail or electronic post-a-note. With a password, staff or authorized applicants can download comments from the web upon completion of the plan review. There is no additional cost for this service. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 22 of 29 Plans Pickup and Delivery CSG will arrange for pickup and delivery of plans to/from City offices. The pickup and delivery of plans and other materials via CSG staff or an approved alternative service will be provided at no additional cost. Plan Check Comments All plan check comments will be formatted to the City’s established correction list templates. Any additional forms established by the City for alternative methods of construction and/or deviations from requirements will be incorporated into the correction comments and returned with the appropriate recommendations. Plan check comments can be delivered electronically by email or other City approved means. This will enable City staff to immediately modify our checklist for incorporation with other department comments. Standard Turnaround Times CSG works hard to provide the best quality and most timely service in the industry. We pride ourselves in maintaining the requested plan review times for all our clients—even delivering faster than our own deadlines. Our goal is to approve code-complying projects and to successfully and quickly move work through jurisdictional processes. The following are CSG’s proposed plan check turnaround times. CSG will ensure that all building and safety duties and follow-up actions will be performed in a timely and responsive manner. If a review is anticipated to take longer than the maximum turnaround timing, CSG will notify the City representative and negotiate additional time required to ensure an appropriate level of review. REVIEW TURNAROUND TIME First Submittal 10 business days Second Submittal and Subsequent Submittals 10 business days Accelerated Submittal and Subsequent Submittals 5 business days FIRE INSPECTION AND CODE ENFORCEMENT SERVICES Construction Inspection CSG will select qualified, certified candidates for inspection services for City review and approval by the City’s designated representative. We understand the City is looking for experienced, CSFM/ ICC certified (and/or with other appropriate entities in accordance with AB717) inspectors, and will comply. Specific responsibilities include but are not limited to providing inspection services for fire and life safety systems and construction, and maintaining records and files concerning fire permits and code administration documents. We offer fully integrated, multi-disciplined fire inspection services for residential, commercial, and industrial projects, and are experienced in all construction types. Our inspectors ensure compliance with applicable codes and requirements by identifying code violations, offering solutions to Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 23 of 29 developers, property owners and tenants on potential risks and safety hazards, and by working as a team to correct violations. Our inspection staff easily integrates into client organizations, consistently implementing policies and procedures and remaining transparent to applicants and customers. Code Enforcement Code enforcement is a critical element in the success of fire prevention programs. It plays a major role in fire and life safety inspections, plans review, hazardous materials and environmental investigations, and the issuance of fire prevention permits. CSG’s team of fire service specialists possesses the code knowledge necessary to effectively identify hazards and code violations. We aim to conduct our code enforcement inspections in a manner that best meets the fire prevention goals of our clients. While conducting code enforcement inspections, our fire service specialists serve to educate business and property owners in fire safety by increasing their knowledge and helping to develop or change attitudes towards fire prevention. Continuing Certification and Training We take pride in working with inspectors motivated to achieve the highest level of experience and certification. We work hard to match your jurisdiction’s level of safety and code compliance and understand that personality and customer service are crucial to on-the-job success. All CSG inspectors are ICC and/or CSFM certified and/or possess additional required certifications. In addition, they routinely update their knowledge and skills through specialized training classes and seminar attendance in approved and modern methods, materials, tools and safety used in building inspection, as well as the most current building standards. FIRE MARSHAL SERVICES Amongst CSG’s resources are some of the most highly experienced and credentialed individuals in the fire service industry. Our team members carry a wide-range of qualifications and have served long tenures in the positions of Fire Chief, Division Chief, Battalion Chief, and Fire Marshal. Additionally, our proposed personnel have served in the aforementioned capacities in many neighboring communities. Our proposed Fire Marshal team members will act as a seamless extension of District staff in the capacity of Fire Marshal, and our team’s proximity and familiarity with local laws, policies, and procedures will bring added value to the District. Depending on the District’s needs, CSG’s staff can service the District on a part-time or as needed basis. Our team will professionally and diligently perform the required duties, including, but not limited to: Developing, reviewing and implementing all fire & life safety policies and procedures in accordance with municipal ordinances, state law, and federal laws and regulations; Serving as liaison or representative of the District with other departments, outside agencies, groups, businesses and private citizens; Assisting District personnel in the interpretation of state and local laws and regulations relating to fire prevention; Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 24 of 29 Validating code questions from the public, businesses, internal departments, and external agencies; Assisting in the development and implementation of goals, objectives, policies, procedures and priorities for fire prevention; Planning, administering, coordinating, executing, supervising and delegating activities relating to fire prevention and inspections; Conducting fire inspections; and Conducting plan reviews to insure compliance with the appropriate codes and ordinances P ERM I T TECHN I C IA N SE RV ICES CSG has highly qualified staff available to provide Permit Technician, Planning Technician and Development Review Technician services. These frontline, first response services are vital to the success of the entire building and safety permit process as they often set the tone for the applicant whether a homeowner, contractor, or architect. CSG handpicks exceptionally qualified personnel with a central focus on operating as an extension of the agency’s team, understanding the importance of exemplary customer service, knowledge of the inner-workings of building departments, and thorough familiarity with the building application and permit process. CSG's permit processing staff is trained in customer service and helping to expedite the permit process. Our staff members are able to perform quick assessments of each customer’s needs and ensure that they are properly served. Our staff is knowledgeable and experienced with permit processing functions including: Providing the public with appropriate forms and handouts Creating permit applications and issuing permits using the County’s software Accepting plans, specifications, structural calculations and energy reports for plan check Routing plans for Plans Examiners to plan check Preparing plan check letters to be sent to applicants Assisting the public with completing applications and other required forms Providing copies of documents when authorized Our permit technicians maintain orderly working environments, including folding or rolling plans, maintaining file integrity, and logging documents in-and-out in an organized manner. They are familiar with State Contractors License Law and ensure that permits are issued to properly licensed contractors. They are also familiar with multiple permit software systems and will quickly gain proficiency with software that has been customized for a particular agency. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 25 of 29 AVAILABILITY AND CUSTOMER SERVICE One of CSG’s key functions is to serve as a seamless extension of City staff. We clearly understand the importance of our role in the success of the City and commit to providing its citizens and business partners—residents, architects, engineers, developers, contractors—as well as City staff, the highest level of service. We believe effective communication and excellent customer service are essential to continuing a successful working relationship between the City, CSG, and the development community. Office Hours and Meeting Availability CSG staff is available for applicant inquiries or conferences anytime during regular business hours without charge via telephone; 8:00 AM to 5:00 PM, Monday through Friday. We can easily alter our hours to meet the City’s needs. Evenings and weekends for special events and meetings can be accommodated with 48-hours notice. Messages will be returned within 1 business day of reception. For your convenience, we are also available to meet with City staff, architects, designers and applicants. We recognize the value of pre-design consultation with prospective applicants and are available to provide this service as well. Our staff will be available in person for consultation and meetings with a reasonable lead time. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 26 of 29 Additional Terms and Conditions 1. South San Francisco Fire Department will a. Evaluate and choose Fire Plan Check reviewers to ensure consistency in plan reviews the Fire Chief and Fire Marshal upon execution of this agreement. b. Consultant will notify both the Fire Chief and Fire Marshal of anticipated extended absence of reviewers where an alternate reviewer will be assigned. c. The Fire Chief and Fire Marshal will have prior approval of any changes in assigned fire plan reviewer. 2. Communication: a. All communication between consultant and South San Francisco Fire Department will be coordinated through the Fire Marshal. b. Communication between fire permit applicants will be approved on an as needed basis by the Fire Marshal. c. When a fire plan check review also includes a building review that may conflict, the Chief Building Official and Fire Marshal will meet to determine the review process to minimize redundancy and increase consistency. 3. Expedited plans will be completed with 5 days of submittal date. Submittal date shall be the date of the permit application in the City’s permitting system. 4. Staff Development: Consultant will provide quarterly training to Fire Prevention staff related to fire plan reviews as they relate to the National Fire Protection Agency standards. Training may include and is not limited to plan check reviews, state and federal code requirements. Staff trained may consist of Fire Prevention, Operations, Suppression and Training Divisions. Compensation for the instructor will be calculated at $135 per hour. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 27 of 29 EXHIBIT B COMPENSATION SCHEDULE Billing Rates/ Cost Schedule CSG’s fee schedule for proposed work is provided in the table below. CSG will coordinate the pickup and return of all plans to CSG via staff or a licensed courier service. This service is provided at no additional cost. Plan review includes initial plan review and two subsequent reviews. Additional reviews will be charged at the appropriate hourly rate indicated below. REVIEW TYPE / ROLE ALL INCLUSIVE FEE Fire Systems Plan Review (Sprinklers & Fire Alarms) 50% of City‐Established Plan Check Fee Base Valuation $1.00 ‐ $50,000 65% of City‐Established Plan Check Fee Base Valuation $50,001 ‐ $500,000 50% of City‐Established Plan Check Fee Base Valuation $500,001 and greater 35% of City‐Established Plan Check Fee Base PERSONNEL ALL INCLUSIVE HOURLY RATE Fire Chief / Fire Marshal $125 Fire Inspector $105 Fire Plan Review $105 Fire Protection Engineer $150 Permit Technician $85 Expedited Plan Review 1.5 x Hourly Rate Overtime/After Hours 1.5 x Hourly Rate All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, office expenses. Should the scope of work change or circumstances develop which necessitate special handling, we will notify the City prior to proceeding. Annual adjustments may be made by mutual agreement based upon current CPI. CSG will mail an invoice at the beginning of every month for services rendered during the previous month. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 28 of 29 EXHIBIT C INSURANCE CERTIFICATES The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe underDESCRIPTION OF OPERATIONS below (Mandatory in NH)OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED HIRED NON-OWNEDAUTOS ONLY AUTOS AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 4/17/2018 Arthur J. Gallagher & Co.Insurance Brokers of CA, Inc. LIC #07262931255 Battery Street, Suite 450San Francisco CA 94111 CSG Consultants, Inc.550 Pilgrim DriveFoster City, CA 94404 American Fire and Casualty Company Arch Insurance Company West American Insurance Company Berkshire Hathaway Homestate Insurance 24066 11150 44393 20044 415-536-8617 415-536-8627 CSGCONS-01 2134357759 C Y BKW(18)57695795 12/4/2017 12/4/2018 1,000,000 500,000 5,000 1,000,000 2,000,000 2,000,000 X X X A Y X BAA(18)57695795 12/4/2017 12/4/2018 1,000,000 A X X X 0 USA(18)57695795 12/4/2017 12/4/2018 5,000,000 5,000,000 D N CSWC821833 12/4/2017 12/4/2018 X 1,000,000 1,000,000 1,000,000 Y B Professional Liabilityretro date: 1/1/1991 PAAEP0008802 12/4/2017 12/4/2018 Each ClaimAggregateDeductible: $5,000,000$5,000,000$50,000 re: Consulting Services Agreement as of 5/9/18 for Fire Plan Check Services. City of South San Francisco and its officers, employees,agents and volunteers are included as additional insureds on a Primary & Non-Contributory basis on GL & Auto with 30 Day Notice ofCancellation per attached. Waiver of Subrogation on WC and 30 Day Notice of Cancellation on Professional per attached. Defense onProfessional erodes policy limit. 30 Day Notice of Cancellation on WC is not available. City of South San FranciscoCity Clerk400 Grand AveSouth San Francisco CA 94080USA Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and CSG Consultants, Inc. Page 29 of 29 EXHIBIT D FORM 590 Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 1 of 23 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND West Coast Code Consultants, Inc. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and West code Code Consultants, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of May 9, 2018 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2020, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date with an option to extend for two additional years, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed three hundred thousand dollars ($300,000), per year for two years, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered Exhibit B Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 2 of 23 pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 3 of 23 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. Reimbursable expenses are specified in EXHIBIT B. Reimbursable expenses shall not exceed those amounts specified in EXHIBIT B. Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non- California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 4 of 23 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 5 of 23 Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 6 of 23 CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 7 of 23 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 8 of 23 must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 9 of 23 c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 10 of 23 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 11 of 23 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 12 of 23 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 13 of 23 The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 14 of 23 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Fire Chief Magallanes ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant West Code Code Consultants, Inc. 52400 Camino Ramon, Suite 2400 Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 15 of 23 San Ramon, CA 94583 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 And South San Francisco Fire Department 480 North Canal Street South San Francisco 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 16 of 23 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager NAME: TITLE: Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729962.1 Giyan Senaratne, Principal / CEO Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 17 of 23 EXHIBIT A SCOPE OF SERVICES 1. SCOPE OF WORK Outlined below is the general process WC3 utilizes to provide plan review and inspection services. We will work with your department in a seamless and timely manner for review of plans for code compliance, keeping projects accurately and swiftly moving toward final approval and construction. Plan Review Methodology > Plan reviews are lists of comments referring to specific details, drawing sheets, and applicable code sections. We can easily transition our comment structure into any format requested by your department. Our project manager will work closely with your staff to ease the review and comment process. > An information file specific to your department will be created. These files will be kept current and utilized during each review. These records will be available to your department via an exclusive web portal. This will allow the review of any plans or documents submitted, comments provided to the applicant and the status of any project. > WC3 understands that any alternate means or methods proposed for a project are subject to review and final approval from the Fire Marshal's Office. > Plan reviews will be conducted within time-frame guidelines established by the department and in accordance with the Plan Review Turnaround Schedule. > Expedited reviews can be accommodated when requested by the applicant and approved by the department. Process > Off-site plan reviews will be performed at WC3’s offices. > Transmittals and correction lists will be electronically sent to the department's designated staff members. Any other applicable correspondence will also be sent via electronic mail. > All communication with the applicant’s designer will be conducted and coordinated as required to assist in responding to our plan review letters. We will work with the department's preferred methods of communication. > Plan review approval will not be recommended to the department until all code compliance issues are resolved to the best of our knowledge, and all permit issuance requirements of the South San Francisco Fire Department are satisfied. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 18 of 23 Plan Review Turnaround Schedules Our comprehensive plan reviews are returned promptly to meet your department's needs. WC3 will commit to completing plan reviews within the timeline expectations required by the department. Our typical turnaround times are listed below. For extraordinarily complex projects, WC3 will immediately contact the department and agree on an appropriate turnaround time before starting the review. Accelerated plan review can be accommodated upon request from the department. Typical Plan Review Turnaround Schedule Type of Project Turnaround Time * First Review (Working Days) Recheck (Working Days) Residential: New Construction 10 5 Addition 10 5 Remodel 10 5 Non-Residential / Commercial: New Construction 10 5 Addition 10 5 Remodel 10 5 * All turnaround times have been specified from the day they are received in our offices. *Typical turnaround time for complex projects is 15-days for the first review and 10 days for any re- check. Electronic Capabilities Should the department request documents be transmitted or tracked electronically, WC3 provides a web-based electronic document management system (EDMS) which allows applications to be 100% paperless. Our EDMS allows applicants to submit plans and documents electronically, and much more. This system will integrate with the South San Francisco Fire Department's system by providing reports and data in a clear and concise format that can easily be uploaded into the department systems. WC3 personnel are able to successfully operate fire inspection database programs. They have experience and are knowledgeable in tracking field reports, uploading project photos, completing electronic plan review and more. WC3 processes shall to be adjusted according to the unique procedures of your department. We will work with your staff in a seamless and timely manner for the review of plans and completing inspections for code compliance. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 19 of 23 Fire Inspections Fire inspections by WC3 will be performed for new construction, processes and equipment inspections to ensure code compliance with all state and local laws and regulations wherein Fire Department approval is necessary: > Fire sprinkler welds, rough piping installation, hydrostatic tests; > Fire pump acceptance tests; > Pre-engineered fire extinguishing systems; > Fire alarm system component locations, audibility, functionality; > Smoke control and exhaust systems; > Stand-by power systems; > Fire resistive wall/floor construction and opening protection; > Means of egress; > Public safety radio coverage systems; > Two-way communication systems; > Emergency responder radio communication (ERRC) systems; > Field inspections verifying compliance with adopted life safety and fire code requirements and/or approved plans for work being performed under approved permits. WC3 inspectors assigned to assist with inspections for the South San Francisco Fire Department are currently certified with the California Office of the State Fire Marshal, National Fire Protection Association, and/or the International Code Council. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 20 of 23 Additional Terms and Conditions 1. South San Francisco Fire Department will a. Evaluate and choose Fire Plan Check reviewers to ensure consistency in plan reviews the Fire Chief and Fire Marshal upon execution of this agreement. b. Consultant will notify both the Fire Chief and Fire Marshal of anticipated extended absence of reviewers where an alternate reviewer will be assigned. c. The Fire Chief and Fire Marshal will have prior approval of any changes in assigned fire plan reviewer. 2. Communication: a. All communication between consultant and South San Francisco Fire Department will be coordinated through the Fire Marshal. b. Communication between fire permit applicants will be approved on an as needed basis by the Fire Marshal. c. When a fire plan check review also includes a building review that may conflict, the Chief Building Official and Fire Marshal will meet to determine the review process to minimize redundancy and increase consistency. 3. Expedited plans will be completed with 5 days of submittal date. Submittal date shall be the date of the permit application in the City’s permitting system. 4. Staff Development: Consultant will provide quarterly training to Fire Prevention staff related to fire plan reviews as they relate to the National Fire Protection Agency standards. Training may include and is not limited to plan check reviews, state and federal code requirements. Staff trained may consist of Fire Prevention, Operations, Suppression and Training Divisions. Compensation for the instructor will be calculated at $135 per hour. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 21 of 23 EXHIBIT B COMPENSATION SCHEDULE Revised Billing Rates/Cost Schedule WC3 proposes the following fees: Plan review for Fire Systems (Sprinklers & Fire Alarms): 50% of the plan review fees collected by the City. Plan review for Fire Code (Non-Sprinklers & Fire Alarms): Valuation $1.00 - $50,000 65% of the plan review fees collected by the City. Valuation $50,001 - $500,000 50% of the plan review fees collected by the City. Valuation more than $500,000 35% of the plan review fees collected by the City. Any additional time required beyond the third plan review will be billed on an hourly basis, with prior approval by the department. Pick-up and delivery fees are not charged to the department but will be hand delivered or processed through WC3’s established account. Preliminary plan reviews, review of revisions after a project has been approved, review of shop drawings, an d review of deferred submittal will be completed on an hourly basis with a mutually acceptable not-to-exceed amount. For expedited or fast-track projects requested by the South San Francisco Fire Department, we propose a fee of 150% of the below noted hourly fees. Principal $150.00 Interim Fire Marshal* $145.00 Project Manager $135.00 Fire Protection Engineer $135.00 Fire Plans Examiner $125.00 Fire Inspector II $125.00 Additional Cos t s WC3 proposes the following reimbursable costs for miscellaneous expenses to be authorized by the South San Francisco Fire Department prior to charge. Mileage Current IRS Rate Fire Inspector I $120.00 Reimb. Expense Actual Cost Permit Technician $75.00 Administrative Support Services $70.00 Overtime on Hourly Rates 150% of Hourly Rate (if needed) * Four (4) Hour minimum on all in-house work *Fire Marshal rate will be dependent on proposed candidate Reimbursable expenses may include specialized equipment rental, and printing costs. Reimbursements for mileage are for the use of personal automobiles within the department's limits; typically, by Field Inspectors. Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 22 of 23 EXHIBIT C INSURANCE CERTIFICATES SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DEDRETENTION$ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADEOCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 4/24/2018 Dealey,Renton &Associates P.O.Box 12675 Oakland,CA 94604-2675 License #0020739 Alison Olsen 510-465-3090 510-452-2193 Insurance.Certificates@Dealeyrenton.com Travelers Property Casualty Co of Ameri 25674 WESTCOAST5 Travelers Indemnity Co.of Connecticut 25682WestCoastCodeConsultants,Inc. 2400 Camino Ramon,Ste.240 San Ramon,CA 94583 925-275-1700 Continental Casualty Company 20443 1389974049 A X 2,000,000 X 1,000,000 X Contractual Liab 10,000 2,000,000 4,000,000 X Y Y 680007K831631 4/28/2018 4/28/2019 4,000,000 B 1,000,000 X X X Y Y BA7K835875 4/28/2018 4/28/2019 A X X 4,000,000YCUP7K8384844/28/2018Y 4/28/2019 4,000,000 X 10,000 A XYUB007K8381224/28/2018 4/28/2019 1,000,000 1,000,000 1,000,000 C Professional Liability MCH591900192 4/28/2018 4/28/2019 $1,000,000 $2,000,000 per Claim Annual Aggregate Umbrella Liability policy is follow-form to underlying General Liability/Auto Liability/Employers Liability. All Operations of the Named Insured --City of South San Francisco and its officers,employees,agents,and volunteers are named as Additional Insured as respects General and Auto Liability as required per written contract or agreement.General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes Waiver of Subrogation per the attached. 30 Day Notice of Cancellation South San Francisco Fire Department 480 North Canal Street South San Francisco CA 94080 COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 680007K831631 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: (If no entry appears above,information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY damage arising out of your ongoing operations or AGAINST OTHERS TO US Condition (Section IV-"your work"done under a contract with that person COMMERCIAL GENERAL LIABILITY CONDITIONS)or organization and included in the "products- is amended by the addition of the following:completed operations hazards."This waiver applies only to the person or organization shown in theWewaiveanyrightofrecoverywemayhaveagainstScheduleabove.the person or organization shown in the Schedule above because of payments we make for injury or CG 2404 10 93 Copyright,Insurance Services Office,Inc.,1992 Page 1 of 1 As required by written contract COMMERC AL IABILIGENERALLITY THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. OTHER INSURANCE ADDITIONAL INSUREDS PRIMARY AND NON-CONTRIBUTORY WITH RESPECT TO CERTAIN OTHER INSURANCE This endorsement i ies insurancepro ided under t folmodfvhelowing: COMMERC GENERAL L ITY VERA AIALIABILCOGEPRT The fo lowing is added to Paragraph ,l 4.a.Primary (1)The "bodi y"or "property da "for whichlyinjurmage Insura SEC I IV COMMERCIAL GEN-nce T ON,of co is sought is caused by an "occurrence"verage ERAL LIABILI YCT ONSTONDII:that takes place;and Howe f you speci ica ly agree in a written contractver,ifl (2)The "personal injury"or "ad t injury"forverising or agreementthat the insurance af to an addi-forded which co rage is sought arises out of an o fensevef tional this Coverage Partinsuredunder must apply on that m ittediscom; a pri basis,or a pr mary and non-contrmaryiibutory subsequent to the signing and e ion o that con-xecut fbasis,this insurance is primary to other insurance that tract or ment byagree you.is ai to such addit insured which covalableionalvers such additional insured as a named insured,and we will other rance,pro ided thatnotsharewiththatinsuv: CG D4 250708 ©2008 The Travelers Companies,Inc.Page 1 of 1 POLICY NUMBER: 680007K831631 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM The following replaces Paragraph A.5.,Transfer of required of you by a written contract executed Rights Of Recovery Against Others To Us,of the priorto any "accident"or "loss",provided that the CONDITIONS Section:"accident"or "loss"arises out of the operations 5.Transfer Of Rights Of Recovery Against Oth-contemplated by such contract.The waiver ap- ers To Us plies only to the person or organization desig- nated in such contract.We waive any right of recovery we may have against any person or organization to the extent CA T3 400215 ©2015 The Travelers Indemnity Company.All rights reserved.Page 1 of 1 Includes copyrighted material of Insurance Services Office,Inc.with its permission. Policy #BA7K835875 COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 680007K831631 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED OWNERS,LESSEES OR CONTRACTORS SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Names of Additional Insured Person(s)or Organization(s): Location of Covered Operations: (Information required to complete this Schedule,if not shown above,will be shown in the Declarations.) A.Section II Who Is An Insured is amended to in-This insurance does not apply to "bodily injury"or clude as an additional insured the person(s)or "property damage"occurring,or “personal injury” organization(s)shown in the Schedule,but only or “advertising injury”arising out of an offense with respect to liability for "bodily injury","property committed,after: damage","personal injury”or “advertising injury"1.All work,including materials,parts or equip- caused,in whole or in part,by:ment furnished in connection with such work, 1.Your acts or omissions;or on the project (other than service,mainte- nance or repairs)to be performed by or on2.The acts or omissions of those acting on your behalf of the additional insured(s)at the loca-behalf;tion of the covered operations has been com- in the performance of your ongoing operations for pleted;or the additional insured(s)at the location(s)desig-2.That portion of "your work"out of which thenatedabove. injury or damage arises has been put to its in- B.With respect to the insurance afforded to these tended use by any person or organization additional insureds,the following additional exclu-other than another contractor or subcontrac- sions apply:tor engaged in performing operations for a principal as a part of the same project. CG D3 610305 Copyright 2005 The St.Paul Travelers Companies,Inc.All rights reserved.Page 1 of 1 Includes copyrighted material of Insurance Services Office,Inc.with its permission. Any person or organization, except any architect, engineer or surveyor, that you agree in a written contract to include as an additional insured on this Coverage Part, provided that such written contract was signed and executed by you before, and is in effect when, the "bodily injury" or "property damage" occurs or the "personal injury" or "advertising injury" offense is committed. Any project to which an applicable written contract described in the Names of Additional Insured Person(s) or Organization(s) section of this Schedule applies. COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 680007K831631 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED OWNERS,LESSEES OR CONTRACTORS COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)Or Organization(s): Location And Description Of Completed Operations Information required to complete this Schedule,if not shown above,will be shown in the Declarations. Section II Who Is An Insured is amended to in-location designated and described in the schedule of clude as an additional insured the person(s)or or-this endorsement performed for that additional in- ganization(s)shown in the Schedule,but only with sured and included in the "products-completed opera- respect to liability for "bodily injury"or "property dam-tionshazard". age"caused,in whole or in part,by "your work"at the CG 20370704 ISO Properties,Inc.,2004 Page 1 of 1 Any person or organization, except any architect, engineer or surveyor, that you agree in a written contract to include as an additional insured on this Coverage Part for "bodily injury" or "property damage" included in the "products-completed operations hazard", provided that such contract was signed and executed by you before, and is in effect when, the "bodily injury or "property damage" occurs. Any project to which an applicable written contract described in the Name of Additional Insured Person(s) or Organization(s) section of this Schedule applies. POLICY NUMBER:COMMERCIAL AUTO CA 20 48 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CA 20 48 10 13 © Insurance ServicesOffice, Inc., 2011 Page 1 of 1 DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Name Of Person(s) Or Organization(s): Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II – Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I – Covered Autos Coverages of the Auto Dealers Coverage Form. BA7K835875 West Coast Code Consultants,Inc. 4/28/2018 All Operations of the Named Insured --City of South San Francisco and its officers,employees,agents,and volunteers WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 76(00) — 001 POLICY NUMBER: WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 3.00 % of the California workers’ compensation premium otherwise due on such remuneration. Schedule Person or Organization Job Description DATE OF ISSUE: ST ASSIGN: CA 017106 UB007K838122 South San Francisco Fire Department 480 North Canal Street South San Francisco CA 94080 All Operations of the Named Insured --City of South San Francisco and its officers,employees, agents,and volunteers 4/24/2018 Consulting Services Agreement between [Rev:11.14.2016] May 9, 2018 City of South San Francisco and West Coast Code Consultants, Inc. Page 23 of 23 [OPTIONAL] EXHIBIT D FORM 590 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-373 Agenda Date:5/9/2018 Version:1 Item #:10. Report regarding a resolution supporting legislation to protect net neutrality and authorizing the signing of a Cities Open Internet Pledge confirming the City’s commitment to net neutrality regulation.(Tony Barrera,IT Manager) RECOMMENDATION It is recommended that the City Council adopt a resolution supporting legislation to protect net neutrality and sign a Cities Open Internet Pledge confirming the City’s commitment to net neutrality regulation . BACKGROUND/DISCUSSION In December 2017,the Federal Communications Commission (FCC)voted to repeal net neutrality rules which regulate the businesses that connect consumers to the internet.These net neutrality regulations prohibited providers from blocking websites or charging for higher-quality service or certain content.This action reversed the FCC's 2015 decision to have stronger oversight over broadband providers as Americans have migrated to the internet for most communications.The 2015 action adopted legally enforceable rules,most prominently prohibiting internet service providers (ISPs)from blocking,throttling,and paid prioritization that would favor some sites and content over others. Because the order repeals net neutrality rules altogether,it allows ISPs to block or throttle lawful content,or give the highest-paying websites and apps a better ability to reach customers'devices,or to favor internet traffic from the ISPs'own subsidiaries and business partners,all without any legal repercussions.It paves the way for an internet that works more like cable television,where broadband providers will begin to sell the internet in bundles.A pay-to-play internet could mean that ISPs could charge websites more for higher connection speeds, a potentially damaging concept for start ups, nonprofits and small companies that cannot afford a bundle model. Almost immediately after the FCC vote to repeal net neutrality rules,opposition began to mount from politicians across the country and multiple legal challenges are being formulated.Legislators from California, Washington,and New York announced they will use a mix of legislative action and legal moves to fight the FCC's decision.On January 3,2018,California State Senator Scott Weiner introduced legislation to protect net neutrality in California and State Senator Kevin de Leon also introduced a net neutrality bill.While those bills are still in progress,mayors of New York,Portland and Austin created a pledge urging all other U.S.mayors to join them in a Cities Open Internet Pledge,which requires all internet providers with whom cities do business to follow a strong set of net neutrality principles. Currently over 100 cities have signed the pledge. The FCC's repeal of the 2015 net neutrality rules was published in the federal register on January 5,2018.The end of net neutrality took effect April 23, 2018. City of South San Francisco Printed on 5/4/2018Page 1 of 2 powered by Legistar™ File #:18-373 Agenda Date:5/9/2018 Version:1 Item #:10. FISCAL IMPACT There are no fiscal impacts. CONCLUSION Adopting this resolution and signing a Cities Open Internet Pledge will show the City’s opposition to the repeal of net neutrality regulations and demonstrate support for equal access to internet resources by all. City of South San Francisco Printed on 5/4/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-374 Agenda Date:5/9/2018 Version:1 Item #:10a. Resolution supporting legislation to protect net neutrality and authorizing the signing of a Cities Open Internet Pledge confirming the City’s commitment to net neutrality regulation. WHEREAS,in 2015 the Federal Communications Commission (FCC)adopted net neutrality regulations, meaning stronger oversight over broadband providers and legally enforceable rules,most prominently prohibiting internet service providers (ISPs)from blocking,throttling,and paid prioritization that would favor some sites and content over others; and WHEREAS,in December 2017,the FCC voted to repeal net neutrality rules which regulate the businesses that connect consumers to the internet; and WHEREAS,almost immediately after the FCC vote to repeal net neutrality rules,opposition began to mount from politicians across the country; and WHEREAS,mayors of New York,Portland and Austin created a pledge urging all other U.S.mayors to join them in a Cities Open Internet Pledge,attached hereto as Exhibit A,which seeks that all internet providers with whom cities do business to follow a strong set of net neutrality principles; and WHEREAS,adopting this resolution and signing a Cities Open Internet Pledge will show the City’s opposition to the repeal of net neutrality regulations and demonstrate support for equal access to internet resources by all. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby confirms the City’s commitment to net neutrality regulation and authorizes the Mayor to sign the Cities Open Internet Pledge on behalf of the City. ***** City of South San Francisco Printed on 5/10/2018Page 1 of 1 powered by Legistar™ * Required This content is neither created nor endorsed by Google. Report Abuse - Terms of Service - Additional Terms Mayor's first name: * Mayor's last name: * City: * State: * City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-371 Agenda Date:5/9/2018 Version:1 Item #:11. A report regarding a resolution authorizing the donation of a surplus fire ambulance to the Sister City of Atotonilco El Alto, Jalisco, México.(Jess Magallanes, Fire Chief) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the donation of a surplus fire ambulance to the Sister City of Atotonilco El Alto, Jalisco, México BACKGROUND/DISCUSSION Atotonilco El Alto is a Sister City to the City of South San Francisco.It is located in the central region of the state of Jalisco,México.The Sister City Program began in 1956 when President Dwight D.Eisenhower founded the program.The mission of the program is to promote peace through mutual respect,understanding and cooperation - one individual, one community at a time. In the spirit of this mission,the South San Francisco Fire Department (SSFFD)is requesting authorization to donate a retired surplus ambulance to the Protección Civil de Atotonilco El Alto.The Protección Civil is the branch of government in Atotonilco that is responsible for public safety.According to their government’s most recent newsletter this department serviced approximately 900 individuals in the last 100 days. In 2012,South San Francisco donated a 1987 Kovatch Mobile Equipment (KME)fire engine,as well as other retired equipment and protective clothing to the Protección Civil de Atotonilco.The retired ambulance that we are requesting to donate is a model year 2000 Freightliner FL60 with 141,535 miles.When apparatus are removed from active service in South San Francisco,the City’s fleet maintenance removes serviceable equipment to be used as spares for our current fleet.All serviceable equipment and identifying markings have been removed from this vehicle. The City’s Public Works Department completed a review of the used apparatus market.After the removal of all serviceable equipment the value of the ambulance was set at $15,000 and was listed on an online Public Surplus auction site.While being listed,only one below market response for $9,500 was received.The vehicle is still operational and though it does not meet all of the most recent federal emission and safety standards it can still be a useful vehicle for our Sister City. If the City Council approves donation of this ambulance,the Fire Department,Public Works Department,the South San Francisco Sister Cities Association and the Mexican Consulate will work together to transfer title to our Sister City of Atotonilco El Alto. City of South San Francisco Printed on 5/4/2018Page 1 of 2 powered by Legistar™ File #:18-371 Agenda Date:5/9/2018 Version:1 Item #:11. FISCAL IMPACT Other than the value of the ambulance,the only additional costs are the transport of the ambulance to Atotonilco El Alto and will be incurred by the South San Francisco Sister Cities Association;there is no additional cost to the City associated with the donation of this vehicle. CONCLUSION Donation of the retired Freightliner FL60 ambulance to the Sister City of Atotonilco El Alto,Dirección De Protección Civil will help to enhance the service our Sister City can offer its citizens.Giving our Sister City an apparatus will benefit their community and help to improve their quality of life.This donation is in line with the Sister Cities International Mission of strengthening relationships through exchange.For this reason it is recommended that the City Council adopt a resolution authorizing the donation of the surplus ambulance. City of South San Francisco Printed on 5/4/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-372 Agenda Date:5/9/2018 Version:1 Item #:11a. Resolution authorizing the donation of a surplus fire ambulance to the Sister City of Atotonilco El Alto,Jalisco, Mexico. WHEREAS,Atotonilco El Alto is a Sister City to the City of South San Francisco located in the central region of the state of Jalisco, Mexico; and WHEREAS the Sister City Program began in 1956 when President Dwight D.Eisenhower founded the program to promote peace through mutual respect,understanding and cooperation -one individual,one community at a time; and WHEREAS,the South San Francisco Fire Department (SSFFD)is requesting authorization to donate a retired surplus ambulance to the Protección Civil of Atotonilco El Alto and has donated other retired equipment and protective clothing to the Protección Civil of Atotonilco El Alto; and WHEREAS,the retired ambulance that we are requesting to donate is a model year 2000 Freightliner FL60 with 141,535 miles; and WHEREAS,after evaluation of the ambulance,the City’s Public Works Department,found the vehicle is still operational per the established procedures for the declaration of surplus property and equipment,and that all serviceable equipment and identifying markings have been removed from this vehicle; and WHEREAS,upon approval of this donation,title of the ambulance will be transferred to our Sister City of Atotonilco El Alto; and WHEREAS, donation by the City of this fire ambulance will serve a community and public purpose. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the donation of a surplus fire ambulance to the Sister City of Atotonilco El Alto. BE IT FURTHER RESOLVED THAT,that the City Council of the City of South San Francisco hereby authorizes the City Manager, or his designee, to take any action consistent with the intent of this resolution. ***** City of South San Francisco Printed on 5/10/2018Page 1 of 2 powered by Legistar™ File #:18-372 Agenda Date:5/9/2018 Version:1 Item #:11a. City of South San Francisco Printed on 5/10/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-406 Agenda Date:5/9/2018 Version:1 Item #:12. Motion to approve the Minutes from the meetings of April 18, 2018 and April 25, 2018. City of South San Francisco Printed on 5/4/2018Page 1 of 1 powered by Legistar™ CALL TO ORDER Time: 7:06 p.m. ROLL CALL Present: Councilmembers Addiego and Gupta, Mayor Pro Tem Matsumoto and Mayor Normandy. Excused: Councilman Garbarino. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by newly appointed Fire Chief Jeff Magallanes. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF City Manager Futrell announced that the study session regarding the Public Utilities Commission (PUC) site development would take place on May 2, 2018 at 6:00pm in the Council Chambers. PRESENTATIONS 1. Presentation of certificate of recognition to Mater Dolorosa Brown Bag Program at Mater Dolorosa Church for its services and contributions to South San Francisco residents. (Liza Normandy, Mayor) Mary Beaudry received the Certificate of Recognition honoring Mater Dolorosa Parish’s Brown Bag Program for its services and contributions to South San Francisco residents. Mayor Normandy read a statement Councilman Garbarino had prepared thanking Mrs. Beaudry for the charity work she has performed over the years. Councilman Garbarino’s comments described Mrs. Beaudry as devoted to her family, church and community. Mrs. Beaudry thanked the Council for recognizing the Brown Bag Program. She thanked Father Roland and others that help with the Brown Bag Program, including Margarita Lee, and volunteers Edith and Sandy for making it possible. MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, APRIL 25, 2018 7:00 p.m. REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 2 2. Presentation by the San Mateo County Mosquito and Vector Control District. (Megan Sebay, SMCMVCD Public Health Education and Outreach Officer) Megan Sebay of the San Mateo County Mosquito and Vector Control District addressed Council. She reminded the public of the free services the District provides to residents of San Mateo County. She encouraged the public to report mosquito concentrations and dead birds and advised District employees would check for standing water in areas of reported mosquitos. The District also performs routine mosquito sprayings and monitors and tests bird populations for West Nile Virus. She invited the public to the District’s Open House on Thursday, April 26, 2018 at 1351 Rollins Road in Burlingame. The event would run from 4:00 p.m. to 7:00 p.m. PUBLIC COMMENTS Beverly K., the Resident Service Coordinator at Rotary Plaza espoused the benefits of the Mater Dolorosa Brown Bag Program. She stated its significance to the residents of Rotary Plaza noting that the previous day, 80 bags had been delivered. Receipt of the brown bag is important to residents. She commended the volunteers for their efforts noting heavy labor is involved given the weight of the bags. She thanked Council for acknowledging the work of the volunteers. Claudia Stella Resident Manager at 416 Alida Way thanked Council for recognizing the Mater Dolorosa Brown Bag Program and volunteers. She stated the importance of the program to residents at her location. She commended Mrs. Beaudry and her team for their dedication to the community. Cultural Arts Commissioners Shane Looper and Cassandra Woo addressed Council and the public to announce a Karaoke Night in conjunction with the General Art Show that would take place on Friday May 11, 2018 from 6:30- 8:00 p.m. at the Municipal Services Building. Linda C. Mathiesen of the Sunshine Gardens Neighborhood addressed Council regarding the PUC site. She expressed concern over traffic congestion and safety issues related to increased volume that would occur as a result of the proposed development. She noted that current traffic safety conditions in the area are of concern especially at the Chestnut El Camino Real intersection. She believed a nicer grocery store was needed for residents of the area. As a resident she hoped life here could become more efficient and that traffic impacts could be minimized. Resident since 1984 Cynthia Marcopulos addressed Council regarding the proposed Civic Center. She stated she had been attending Measure W standing Committee meetings. She appreciated that space for the drop in Zumba Class was now being factored into the proposed project. She believed the Smith Group was an excellent choice of architect and looked forward to future meetings regarding the Civic Campus space. Mina Richardson addressed Council. She first touched on District Elections noting confusion over how the five (5) seat or four (4) seat with a Mayor proposals would operate. She next thanked the Mayor for correcting the online survey regarding the PUC site. She further questioned who owns the PUC site property. She believed a development of 8-15 stories would not fit the area concerned. She further believed the current South City Car Wash site was not appropriate for a 173 unit development. Finally, she believed the area could not absorb the traffic that the proposed PUC site would generate. REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 3 COUNCIL COMMENTS/REQUESTS Mayor Pro Tem Matsumoto recognized the City’s Administrative Professionals in honor of Administrative Professionals’ Day. She thanked the City’s Administrative Staff for being the backbone of the City and keeping business moving on a daily basis. She further thanked the City’s numerous volunteers that had been recognized at various celebrations throughout April, which is volunteer recognition month. She cited Friends of the Library and Parks and Recreation volunteers and the Improving Public Places Committee as examples. The Mayor Pro Tem further recognized the reduction in homeless counts in the City and thanked City staff and volunteers that work to make this possible. Mayor Pro Tem Matsumoto also announced a very successful voter registration drive organized by Youth Government Day Participant and South San Francisco High School Senior, Maya Patel. She stated the significance of the June and November ballots that would have several impactful state and county initiatives including sales tax proposals. She closed by commenting on the importance of the upcoming census, which is critical to municipal funding. Councilman Addiego advised of an event he attended at ThermoFisher Scientific. The technology developed at the South San Francisco location has helped to identify perpetrators in sexual assault crimes. He stated that an upcoming documentary on HBO, “I am Evidence” features application of the ThermoFisher technology. The Councilman next congratulated the success of women’s sports teams at South San Francisco High School. He commended the celebration that would take place in the form of a parade around the area of Orange Memorial Park on May 3, 2018. Finally, he congratulated the Parks and Recreation Department on a successful Arbor Day and ribbon cutting at Alta Loma Park. The barbecue that staff put on and a little league game on a nearby field contributed to the day’s festivities. Councilman Gupta joined Councilman Addiego in congratulating the Parks and Recreation staff on the successful ribbon cutting/Arbor Day event at Alta Loma. The Councilman next reported on concerns related to sea level rise and climate change that had been the subject of a recent program organized by County Supervisor Dave Pine. He was impressed by the comments of a high school senior urging local legislators to help protect the environment and address the issue for future generations. He hoped to invite the student to address Council on this subject. ADMINISTRATIVE BUSINESS 3. Report regarding the first public hearing to receive community input regarding district boundaries for district-based elections pursuant to Elections Code 10010. (Jason Rosenberg, City Attorney; Shalice Tilton and Douglas Johnson, National Demographics Corporation) After the Clerk read the item for the record, the interpreter read it in Spanish. The interpreter also questioned the audience regarding whether interpretation services were needed. Interpretation services were not requested. Public hearing opened: 7:41 p.m. City Manager Futrell presented the staff report regarding the first public hearing to receive community input regarding district boundaries for district-based elections pursuant to Elections Code 10010. The City Manager advised that on April 11, 2018, Council voted to opt-in to District Elections. The action kicked-off a state mandated process in which the community is to come together in a collaborative way with the goal of drawing maps that would effectuate the conversion. REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 4 The City has hired a professional demographer- National Demographics Corporation- to assist the process of drawing new election boundaries for the City. Significantly, the conversion will not be in place in time for the upcoming 2018 elections, but would operate thereafter and impact the City’s 2020 elections. The City is applying an inclusive and collaborative methodology to encourage community input and engagement regarding how the District lines are written. Informational handouts are available in English and Spanish, Tagalog and Mandarin. Spanish interpreters would be present at every meeting. The City’s website www.ssf.net would include all information necessary to participate in the process. City Manager Futrell continued noting Council was looking at two (2) options for By District Elections. One included five (5) Councilmembers from five (5) separate districts. The other included four (4) Councilmembers from four (4) districts and an at large Mayoral seat. Maps would be drawn based on the population in each district using 2010 census data as required to invoke the California Voting Right Act (CVRA) safe harbor. If five (5) districts are drawn, the districts would include roughly 12,000 residents per district. If four (4) districts are applied, the districts would include roughly 15,000 residents per district. The public could submit maps via the website tool or email address specified on the website. Maps could also be delivered to the City Clerk’s Office. The demographer will synthesize the maps and present the community’s input to Council beginning May 23, 2018. Due to the stringent timelines of the CVRA’s Safe Harbor, the community is working on a compressed timeline. This is the first of two (2) meetings designed for public outreach and engagement regarding the process. Map synthesis would be available in draft form at the May 23rd hearing for public input. The goal was that the entire process would be complete at the July 11, 2018 regular meeting of the City Council, which would result in adoption of the ordinance. Mayor Pro Tem Matsumoto queried whether population counts associated with new developments were being taken into consideration as part of the districting process. City Manager Futrell advised the law required that 2010 Census data be applied. Accordingly, the lines would need to be redrawn in 2020 when the new census data is available. Accordingly, new developments since 2010 would not be included in the current redistricting formula. Senior Consultant Shalice Tilton of National Demographics Corporation Addressed Council. She began by advising that South San Francisco is not alone in facing a CVRA challenge. Approximately 100 cities have switched or are in the process of switching to district elections. Two hundred school districts and other special districts have also converted based upon a CVRA challenge. Mrs. Tilton reiterated the costs of failure to invoke the safe harbor after CVRA challenge. The Safe Harbor caps potential liability at $30,000 as opposed to the millions the City would end up having to pay otherwise. She commended the City for being proactive in response to the demand letter and for engaging in this collaborative process. REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 5 Mrs. Tilton presented a PowerPoint slide laying out the safe harbor proscribed project timeline as follows: April 11 Adopted resolution of intent to change to district elections April 25 1st hearing: gather public input on the composition of zones May 9 2nd hearing: gather public input on the composition of zones No later than May 16 Draft maps released at City Hall and on City website May 23 3rd hearing: public input on draft maps and election sequencing June 20 4th hearing: public input on draft maps and election sequencing June 27 5th hearing: hearing and introduction of ordinance July 11 6th meeting: Adopt ordinance 2020 First by-district elections in two districts 2021 Districts redrawn to reflect 2020 Census data 2022 First by-district elections in remaining three districts She stated the current meeting represented public hearing No. 1. Like the next hearing scheduled for May 9, 2018, this hearing was an opportunity to take public comment and formulate communities of interest. May 23, 2018 and June 20, 2018 meetings would review draft maps and sequencing. The goal was to introduce the ordinance on June 27, 2018 and adopt it on July 11, 2018. Mrs. Tilton also advised that the Districts established on July 11, 2018 would only apply to the 2020 election, because the City would have to redraw its maps based on the 2020 census information. Accordingly, only one (1) election cycle would apply these maps. Mrs. Tilton next presented the estimated population figures for each district stating that the least populated district could be no greater than 10% beneath the population in the others. Accordingly, the districts would be of nearly equal population with a five (5) district model having a population of roughly each district 12,726 per district and a four (4) district model having a population of roughly 15,908. Mrs. Tilton reiterated the numbers are based on population data and not voter count. Mrs. Tilton next reviewed the criteria for drawing districts, including the following: communities of interest, compact, contiguous, visible (natural & man-made) boundaries. Further, federal laws required consideration of equal population and federal Voting Rights Act concerns and mandated no racial gerrymandering. REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 6 Mayor Pro Tem Matsumoto queried application to an area such as Westborough. Stating would we divide this region based on population versus geographic area? Mrs. Tilton responded, population would ultimately limit the district size, but visible boundaries could be taken into consideration in drawing districts. Mrs. Tilton next displayed slides showing maps with concentrations of the Asian American and Latino residents in the City stating the goal of avoiding dilution of voter strength relative to these populations. She continued stating communities of interest are defined to include school attendance zones, demographics, ages and income. Mrs. Tilton noted some communities of interest might prefer to be divided by district so that they have more than a single representative. Accordingly, it was critical that residents participated in this process so that input on these sorts of issues would be heard. Mr. Johnson of National Demographics Corporation encouraged the public to engage in the process of drawing and submitting maps. This was the only way Council would be able to gauge residents’ perception of communities of interest, neighborhood boundaries, etc. With that said, Mr. Johnson cautioned the online tool for map drawing was based on out of date technology that was derived in 2009 for the 2010 census. Given the small market for the product on a national scale, no update had been developed. Alternatively, residents could submit paper maps by email or in person at the City Clerk’s Office. In any event, public guidance was imperative. Mayor Normandy invited public comment at this time. Resident and former Mayor and Councilmember, Hon. Pedro Gonzalez addressed Council. Mr. Gonzalez advocated for the five (5) district format that would permit the Councilmembers to appoint the Mayor from amongst them on an annual basis. He believed there was value to this format based upon his own experience as Mayor and Councilman. He believed that with a rotating Mayor, the other Councilmembers had a deeper understanding of Mayoral responsibilities. He further encouraged Council and the public to consider term limits on Councilmember seats. Finally, he commented on his belief that the districting law was flawed in that it required districts to be drawn based upon population numbers as opposed to voter participation figures. Resident Mina Richardson appreciated the City's practice of representative government and commended the city for presenting the information in various languages - specifically Spanish, Tagalog and Mandarin. She suggested that the City consider using an independent resident committee for this process and commented that she preferred the five (5) member district format. Nicole Wong, a Community Advocate on voting rights from the Asian American Law Caucus addressed Council. She explained her organization advocates for communities of color to ensure that they attain more power over their own lives and have access to participation in a meaningful way. She had learned of the March 6, 2018 CVRA Demand letter the City received from Shenkman and Hughes and stated she had no affiliation with the Shenkman Law Firm or the letter. She presented Council and staff with a Guide to Best Practices in Districting prepared by the Asian American Law Caucus and briefly highlighted its recommendations, including publicity of the meetings outlined by the tight CVRA Safe Harbor format. She recommended that packets be offered in multiple languages and that Council offer simultaneous hearings. She further encouraged Council to hold standalone meetings at different times and days of the week, including the weekend, at a variety of locations. REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 7 Public hearing closed: 8:27 p.m. In response to a question from Councilman Gupta regarding how numerous map submissions are synthesized for review, Mr. Johnson advised most maps fall into groups based on similar category divisions and themes. Councilman Gupta stated he did not believe this City required districting, but understood the reasons for the shift. He was struggling with the concept of a lack of problem to resolve in drawing the maps. Mayor Pro Tem Matsumoto stated she had been heavily involved in the County supervisorial redistricting process. She stated that at that time, she didn’t want South County voters selecting North County Supervisors. She didn’t see the same concern with respect to the City. She wanted the public to understand that in this case, the Council was being forced to entertain this process. She understood the timeline was set by statute and queried the last day to submit maps. Mrs. Tilton stated that maps could be submitted up to the day the ordinance is adopted. However, staff recommended that maps be submitted by May 11, 2018 so that they could be fully incorporated in the first review process slated for May 23, 2018. Mayor Normandy stated that she favored four (4) districts with an elected Mayor over five (5) districts with a rotating Mayor. Mr. Johnson stated the rotation option gave every district the opportunity to have a Mayoral representative at some point. The alternative of four (4) districts and an elected Mayor ensured that one (1) district would effectively have two (2) representatives at any given time. Councilmembers indicated their preferences with Councilman Addiego and Mayor Normandy stating they were leaning towards the four (4) district elected Mayor format and Mayor Pro Tem Matsumoto and Councilman Gupta stating they favored the five (5) district format. Due to the excusal of Councilman Garbarino from the meeting, Councilmembers determined to consider the issue at a later date. 4. Report regarding a resolution approving the creation of four part-time Police Service Technician positions and the purchase of two Police Service Technician vehicles to address recruitment/retention issues with the South San Francisco Police Department. (Jeff Azzopardi, Police Chief) 4a. Resolution No. 62-2018 approving the creation of four part-time Police Service Technician positions and the purchase of two Police Service Technician vehicles to address recruitment/retention issues with the South San Francisco Police Department. Chief of Police Jeff Azzopardi presented the staff report recommending that Council adopt a resolution approving the creation of four (4) part-time Police Service Technician (PST) positions and the purchase of two Police Service Technician vehicles to address recruitment/retention issues with the South San Francisco Police Department. Chief Azzopardi explained that like many law enforcement agencies in the San Francisco Bay Area, the South San Francisco Police Department is experiencing difficulty in recruiting and retaining employees for Police Officer and Dispatcher REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 8 positions. The high cost of living in the Bay area is primarily responsible for the difficulty attracting top-quality candidates for open positions. Further, Police Department employees have left the City for higher wages and more lucrative benefits packages, or agencies outside the Bay Area that offer a competitive salary and more affordable cost of living. Due to changes in compensation packages the City can offer, the Police Department has an especially difficult time recruiting lateral police officer/dispatcher candidates. To address the recruitment and retention challenges, the Police Department has taken the following steps: 1) the recruiting team visits police academies and attends job fairs in an attempt to attract viable candidates; 2) the recruitment process has been streamlined where possible; and 3) pre-employment background investigations have been outsourced. Additionally, the Department has used social media platforms and digital billboards to announce job openings and personal relationships to recruit candidates that are members of the community and familiar with cost of living challenges in the region. As an aid in improving recruitment and retention, the Department sought Council’s approval to amend the budget to allow for the hiring of four (4) part-time PSTs. Chief Azzopardi explained the Department currently staffs four (4) full-time PSTs. PSTs are non-sworn personnel assigned to the Operations Division. PST responsibilities include: Traffic control, parking enforcement, vehicle collision investigations, cold-crimes with no suspect information, abandoned vehicle enforcement, subpoena service, See-Click-Fix complaints, and a multitude of other non-hazardous tasks. The Chief explained that the 4 part-time PSTs would permit redistribution of workload to increase productivity and address the growing fatigue on the Department’s patrol force. Councilman Gupta supported the proposal. He stated a particular area of traffic concern on Chestnut Avenue near his neighborhood, including Nursery Way. Councilman Gupta stated that bicyclists were not observing the traffic rules and posing a risk to their own wellbeing as well as that of motorists and pedestrians. Chief Azzopardi responded that the Department enforces regular traffic rules for bicyclists. Mayor Pro Tem Matsumoto advised she spoke with the Chief earlier in the day and supported the proposal. Mayor Normandy queried the hours the part-time PSTs would cover. Chief Azzopardi responded that part-time PSTs would augment the work of the fulltime PSTs, likely working swing shifts and weekends. Motion—Councilman Gupta/Second—Councilman Addiego: to approve Resolution No. 62-2018. Approved by the following roll call vote: AYES: Councilmembers Addiego and Gupta, Mayor Pro Tem Matsumoto and Mayor Normandy. NAYS: None. ABSTAIN: None. ABSENT: Councilman Garbarino. 5. Report regarding a resolution approving a consulting services agreement with Davey Resource Group of Atascadero, California, to prepare an Urban Forest Master Plan in an amount not to exceed $86,336 and authorizing the City Manager to execute a consulting services agreement (Sharon Ranals, Parks and Recreation Director). 5a. Resolution No. 63-2018 approving a consulting services agreement with Davey Resource Group of Atascadero, California, to prepare an Urban Forest Master Plan REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 9 in an amount not to exceed $86,336 and authorizing the City Manager to execute a consulting services agreement. Parks and Recreation Director Ranals presented the staff report recommending that Council adopt a resolution approving a Consulting Services Agreement with Davey Resource Group of Atascadero, California, to prepare an Urban Forest Master Plan in an amount not to exceed $86,336 and authorizing the City Manager to execute a Consulting Services Agreement. Director Ranals explained that the 2017-18 Capital Improvement Program authorized funding for the creation of a Citywide Urban Forest Master Plan. The Master Plan would serve as a clear set of goals, policies and objectives to provide direction for the development, improvement and enhancement of the City’s parks, neighborhood and street trees, or the City’s “urban forest.” The Master Plan is a tool to guide tree care and reforestation measures on an immediate, as well as long-term basis. The vision for the Urban Forest Master Plan includes goals for sustainability, species diversity, and greater canopy cover. The urban forest includes environmental, economic and aesthetic benefits for residents, businesses and visitors. The City seeks development of a long term, innovative Urban Forest Master Plan that provides recommendations and actions the City can take in the short and long term to improve and enhance the City’s urban forest and respond to environmental and safety issues that can impact the City’s canopy and wildlife habitat. Director Ranals explained that the delta between the budgeted CIP amount and the cost of the contract would be covered by the operating budget. Staff expected completion of the work in roughly 12-18 months. Mayor Pro Tem Matsumoto advised she spoke to Director Ranals earlier and was in support of the proposal. Councilman Addiego advised this type of activity certainly qualifies the City for the “Tree City USA” designation. Councilman Gupta queried the impact on private trees. Director Ranals advised private trees are protected under the City’s Tree Ordinance. Staff aimed to enhance its tree inventory, including both public and private trees as part of this process. Motion—Mayor Pro Tem Matsumoto/Second—Councilman Gupta: to approve Resolution No. 65- 2018. Approved by the following roll call vote: AYES: Councilmembers Addiego and Gupta, Mayor Pro Tem Matsumoto and Mayor Normandy. NAYS: None. ABSTAIN: None. ABSENT: Councilman Garbarino. Recess: 9:06 p.m. Meeting resumed: 9:13 p.m. CONSENT CALENDAR 6. Motion to approve the Minutes from the meetings of March 28, 2018 and April 11, 2018. 7. Motion confirming payment registers for April 25, 2018. (Richard Lee, Director of Finance) 8. San Mateo County Gun Buyback. (Mike Futrell, City Manager) REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 10 9. Report regarding the Community Civic Campus quarterly update for Quarter 3 Fiscal Year 2017-18. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) 10. Report regarding a resolution approving Amendment No. 4 to the Employment Agreement between Michael Futrell and the City of South San Francisco. (Jason Rosenberg, City Attorney) 10a. Resolution No. 64-2018 approving Amendment No. 4 to the Employment Agreement between the City of South San Francisco and Michael Futrell and the City of South San Francisco. 11. Report regarding a resolution in support of Proposition 68: The California Clean Water & Safe Parks Act. (Sharon Ranals, Director of Parks and Recreation) 11a. Resolution No. 65-2018 in support of Proposition 68: The California Clean Water & Safe Parks Act. 12. Report regarding a resolution pledging the net revenue from the Sewer Enterprise Fund to payments to the State Water Resources Control Board for loan repayments to finance the South San Francisco/San Bruno Water Quality Control Plant Wet Weather and Digester Improvement Project. (Justin Lovell, Public Works Administrator) 12a. Resolution No. 66-2018 pledging the net revenue from the Sewer Enterprise Fund to payments to the State Water Resources Control Board for loan repayments to finance the South San Francisco/San Bruno Water Quality Control Plant Wet Weather and Digester Improvement Project. 13. Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard. (Eunejune Kim, Director of Public Works) 13a. Resolution No. 67-2018 authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard. 14. Report regarding an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to permit indoor commercial cultivation of cannabis. (Rozalynne Thompson, Associate Planner) 14a. Ordinance No. 1554-2018 amending Chapter 20.410 of the South San Francisco Municipal Code to permit indoor commercial cultivation of cannabis. Item No. 6: Mayor Pro Tem Matsumoto announced she would abstain from approving the April 11, 2018 minutes since she was excused from the meeting. Item No. 7: In response to a question regarding Invisio Performance Management, City Manager Futrell advised the service included in the Mid-year budget, helped track strategic plan initiatives REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 11 and progress. It would assist management with performance tracking and provide Council and residents with greater visibility into the process via an online tool. Item No. 8: Councilman Gupta stated full support for the Gun Buyback Event and commended staff for its efforts. Mayor Normandy added that although Daly City did not choose to participate in this event, it was sponsoring its own Gun Buyback Event the following weekend. Item No 9: Community Civic Project Campus Manager Dolores Montenegro of Kitchell highlighted components of the Community Civic Campus Quarterly Update for Quarter 3 Fiscal Year 2017-18. She stated the working group had been active in behind the scenes work in support of multiple functions including community engagement and project validation. Mayor Normandy noted concern over potential budget constraints facing the project and hoped for inclusion of this information in these reports. Ms. Montenegro responded that the end of Fiscal Year Snapshot would include this information. In general she noted that supply and demand issues were heavily impacting the delta between initial projections and forecasted actuals. For example, dry wall and steel rates had increased more than expected. City Manager Futrell commented that the City had invited Council and residents to dream and now the process would turn to managing realistic expectations. Councilman Addiego queried the bond structure against the 30 year timeline of Measure W. Finance Director Lee advised the debt structure would lineup with expiration of the Measure W tax. City Manager Futrell stated bonds would be issued in September/October of 2019. Item No. 10: In compliance with Brown Act requirements, Mayor Pro Tem Matsumoto announced that consistent with the City’s policy of maintaining at least 60th percentile compensation for its employees based on salary survey formulas, the City Manager’s salary was being approved at $281,489.65. Item No. 12: In response a to a question regarding earthquake coverage, Finance Director Lee responded the consortium of Cities that makes up the pool would be considering this option in the near future. Item No. 13: Mayor Pro Tem Matsumoto stated she had initially intended to vote “no” on this item. Understanding it required a 4/5 vote, she sought assurances regarding the continuing nature and severity of the storm drain failure. Public Works Director Kim advised after repair, this section of roadway would be the most stable section along Junipero Serra Blvd. The problem was completely separate from drainage concerns west of 280. Further in all probability, there was nothing left to be discovered about the nature and extent of damage. REGULAR CITY COUNCIL MEETING APRIL 25, 2018 MINUTES PAGE 12 Item No. 14: Mayor Pro Tem Matsumoto stated she would be voting against this item because she did not support indoor commercial cultivation. Based on information included in the minutes of the April 11, 2018 Regular City Council Meeting, she queried whether the ordinance specified that indoor cultivation required the use of clean energy. City Attorney Rosenberg confirmed that the ordinance required that clean energy be used. In response to a question about recycled water, City Attorney Rosenberg responded the ordinance did not require the use of recycled water for indoor cultivation. He noted, however, that this requirement could be added. Motion—Councilman Gupta/Second—Councilman Addiego: to approve Consent Calendar Item No. 6 pertaining only to the May 28, 2018 meeting minutes through Item No. 13a. Approved by the following roll call vote: AYES: Councilmembers Addiego and Gupta, Mayor Pro Tem Matsumoto and Mayor Normandy. NAYS: None. ABSTAIN: None. ABSENT: Councilman Garbarino. Motion—Councilman Gupta/Second—Councilman Addiego: to approve Consent Calendar Item No. 6 pertaining only to the April 11, 2018 meeting minutes. Approved by the following roll call vote: AYES: Councilmembers Addiego and Gupta and Mayor Normandy. NAYS: None. ABSTAIN: Mayor Pro Tem Matsumoto. ABSENT: Councilman Garbarino. Motion—Councilman Addiego/Second—Councilman Gupta: to approve Consent Calendar Item No. 14 and 14a. Approved by the following roll call vote: AYES: Councilmembers Addiego and Gupta and Mayor Normandy. NAYS: Mayor Pro Tem Matsumoto. ABSTAIN: None. ABSENT: Councilman Garbarino. ITEMS FROM COUNCIL None. ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 9:41 p.m. Submitted by: Approved by: _______________________________ _________________________ Krista Martinelli, City Clerk Liza Normandy, Mayor City of South San Francisco City of South San Francisco City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-391 Agenda Date:5/9/2018 Version:1 Item #:13. Motion confirming payment registers for May 9, 2018.(Richard Lee, Director of Finance) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 5/4/2018Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and4/16/2018 4/29/2018 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY CLERK CINTAS FIRST AID & SAFETY 4/27/2018 2670365009955190 E 100-02110-5020 50.02 CITY HALL -FIRST AID CABINET SUPPLY SVC ORDER CORODATA RECORDS MANAGEMENT IN4/18/2018 266781RS2969729 E 100-02110-5001 745.29 RECORD STORAGE FROM 03/1/18 THROUGH 03/ DAILY JOURNAL CORPORATION 4/18/2018 266787B3116365 E 100-02110-5024 93.50 PH NOTICE PUBLICATION -INDOOR CULTIVATION LISA MICHELLE POPE 4/18/2018 266810180407 E 100-02110-5024 812.50 TRANSCRIPTION SERVICES FOR MARCH 12 AND M NEOPOST USA INC 4/18/2018 26680515377253 E 100-02110-5027 0.64 MAIL MACHINE SUPPLIES QUALITY CODE PUBLISHING 4/18/2018 2668142018-136 E 100-02110-5025 1,556.05 MUNI CODE SUPPLEMENT 58 ORD. 1551-2018 THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 100-02110-5074 216.59 CITYWIDE COPIER CHARGES Payments issued for CITY CLERK $3,474.59 CITY COUNCIL NEOPOST USA INC 4/18/2018 26680515377253 E 100-01110-5027 0.37 MAIL MACHINE SUPPLIES SMART & FINAL STORES LLC 4/20/2018 266891037154 E 100-01110-5020 15.47 SUPPLIES AT MSB FOR CITY COUNCIL MEETINGS SSF PAL BOOSTERS 4/25/2018 266993042618 E 100-01110-5030 70.00 LN, RG -- TKTS FOR SSF PAL BOOSTERS EVENT FOR SSF POLICE ASSOCIATION 4/25/2018 266995042318 E 100-01110-5030 26.00 PG-TICKET FOR SSF POLICE RESERVES & VOLUNTE Payments issued for CITY COUNCIL $111.84 CITY MANAGER 15FIVE 4/18/2018 266825CC369191 E 100-05110-5021 32.40 MF 15FIVE SUBSCRIPTION FOR MAR 2018 ADVANCED BUSINESS FORMS 4/25/2018 26690730452 E 100-05110-5025 77.10 HE -- BUSINESS CARDS X 250 ALAMO RENT A CAR 4/27/2018 267075cc369508 E 100-05110-5032 240.10 MF -- CAR RENTAL P3 CONFERENCE 2018 CINTAS FIRST AID & SAFETY 4/27/2018 2670365009955190 E 100-05110-5001 50.02 CITY HALL -FIRST AID CABINET SUPPLY SVC ORDER FEDEX 4/27/2018 267075cc369601 E 100-05110-5005 60.01 SB-FED EX OVERNITE TO ABC NORCAL IMPARK 4/25/2018 267008cc369523 E 100-05110-5031 14.00 MF - PARKING FOR SF WOMEN WHO LEAD IN LIF JETBLUE 4/27/2018 267075cc369499 E 100-05110-5032 232.85 MF -- FLIGHT TO WASH DC CONFERENCE LESLIE ARROYO 4/25/2018 2669124/3-4/12/18 E 100-05110-5032 577.46 LA - EXP REIMB CAPIO CONF 2018 & COMM CIV C PAYPAL 4/18/2018 266825CC369190 E 100-05110-5031 65.00 MF RWC CHAMBER OF COMMERCE MEETING FO READYREFRESH 4/18/2018 26681608D0030587240 E 100-05110-5031 37.90 WATER DISPENSER SVCS 3/7 TO 4/6/18 4/18/2018 26681608D0030587265 E 100-05110-5031 37.77 WATER DISPENSER SVCS 3/7 TO 4/6/18 SHAWN SPANO 4/25/2018 266990022018 E 100-05110-5031 4,120.00 LA--FACILITATOR FEE FOR EXEC TEAM RETREAT SHERATON 4/25/2018 267008cc369512 E 100-05110-5032 647.67 MF/CDT -- LODGING AT P3 CONF 2018 Tuesday, May 1, 2018 Page 1 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco CITY MANAGER SHERI BOLES 4/18/2018 266774031318 E 100-05110-5021 103.12 SB-EXPENSE REIMB BRKFAST ITEMS YOUTH GOV Payments issued for CITY MANAGER $6,295.40 COMMUNICATIONS INC ESSENCE PRINTING 4/25/2018 266948130978 E 100-05130-5025 1,922.80 LA-APRIL NEWSLTR PRINTING (SPAN/CHINESE) Payments issued for COMMUNICATIONS $1,922.80 ECONOMIC & COMMUNITY DEVELOPMENT CBRE HOTELS 4/18/2018 26677641490-SF160134-B-10 E 100-10115-5005 1,050.00 FY 16 17 CONSULTING SERVICES TO ASSIST IN TH CDW GOVERNMENT LLC 4/18/2018 266777MGX8400 E 100-10115-5045 164.27 ADOBE IN-DESIGN - ECD 4/25/2018 266925LGL8084 E 100-10410-5045 2,570.40 ADOBE CREATIVE SUITE - PLANNING DIVISION CENTURY URBAN LLC 4/20/2018 266846SSF3718 E 100-10110-5005 10,727.50 FY 15-16 CENTURY URBAN LLC - ECONOMIC, DEV CINTAS FIRST AID & SAFETY 4/27/2018 2670365009955190 E 100-10110-5020 50.03 CITY HALL -FIRST AID CABINET SUPPLY SVC ORDER CORA 4/18/2018 2667796771 E 222-10350-5063 383.55 FY 17-18 CDBG GRANTEE CORA CSG CONSULTANTS INC 4/25/2018 26693417014 E 100-10520-5005 2,805.00 FEB 2018 BLDG INSPECTION SVCS GENENTECH 4/25/2018 26693417015 E 100-10520-5005 6,205.00 BUILDING INSPECTION SERVICES GENENTECH 20 4/25/2018 266934B180226 E 100-10520-5005 27,164.35 FEB 2018 BLDG PLAN REVIEW SVCS REGULAR 4/25/2018 266934B180228 E 100-10520-5005 3,968.26 FEB 2018 BLDG PLAN REVIEW SVCS EXPEDITE GE 4/25/2018 266934B180229 E 100-10520-5005 4,034.86 FEB 2018 BLDG PLAN REVIEW SVCS GENENTECH 4/25/2018 266934B180354 E 100-10520-5005 21,154.24 MAR 2018 BLDG PLAN REVIEW SVCS REGULAR 4/25/2018 266934B180356 E 100-10520-5005 4,678.98 MAR 2018 BLDG PLAN REVIEW SVCS GENENTECH 4/25/2018 266934F180112 E 100-10520-5005 1,428.90 FIRE PLAN REVIEW SERVICES 02/01/18-02/28/18 EXPEDIA SALES 4/18/2018 266825cc 369181 E 100-10110-5030 375.59 IM - BIO CONFERENCE AIRFARE FOR M.L. HIP HOUSING INC. 4/18/2018 2667976779 E 222-10350-5063 3,033.15 FY 17-18 CDBG GRANTEE HIP HOUSING HM CONSTRUCTION INC 4/18/2018 266798PROGRESS PYMT 1 E 222-10324-5001 129,197.15 FY 17-18 MAGNOLIA SENIOR CENTER AND SIEBEC ICSC 4/18/2018 266825cc 369184 E 100-10115-5031 50.00 IM - ICSC YEARLY MEMBERSHIP FOR E.L. 4/18/2018 266825cc 369198 E 100-10115-5031 95.00 IM - ICSC CONFERENCE REGISTRATION FOR E.L. JETBLUE 4/18/2018 266825cc 369183 E 100-10110-5030 426.61 IM - BIO CONFERENCE AIRFARE FOR E.L. MEYERS, NAVE, RIBACK 4/18/2018 2668042018020272 E 100-10110-5005 731.00 200 LINDEN LRPMP DISP PROP SERVICES 4/18/2018 2668042018020273 E 100-10110-5005 2,838.50 201, 207, 217-219 GRAND PROPERTY DISP SERVIC 4/18/2018 2668042018020275 E 270-10414-5003 142.50 216 MILLER AVENUE LRPMP DISP PROP SERVICES NEOPOST USA INC 4/18/2018 26680515377253 E 100-10410-5027 2.04 MAIL MACHINE SUPPLIES Tuesday, May 1, 2018 Page 2 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT NEOPOST USA INC 4/18/2018 26680515377253 E 100-10110-5027 0.36 MAIL MACHINE SUPPLIES 4/18/2018 26680515377253 E 100-10520-5027 0.23 MAIL MACHINE SUPPLIES OFFICETEAM INC 4/25/2018 26697250725415 E 221-10970-5061 1,110.00 DG -- AUDIT OF ANIP FILES (NOISE ABATEMENT P OMBUDSMAN SERVICES OF 4/18/2018 2668076630 E 222-10350-5063 1,873.28 FY 17-18 CDBG GRANT OMBUDSMAN SRVCS OF S PROJECT SENTINEL INC 4/18/2018 2668136616 E 222-10323-5063 1,810.97 CDBG GRANT FY 17-18 PROJECT SENTINEL RAPE TRAUMA CENTER 4/18/2018 2668156463 E 222-10350-5063 4,437.50 FY 17-18 CDBG GRANT RAPE TRAUMA CENTER 4/18/2018 2668156766 E 222-10350-5063 5,441.54 FY 17-18 CDBG GRANT RAPE TRAUMA CENTER READYREFRESH 4/18/2018 26681608D0030587240 E 100-10115-5031 37.90 WATER DISPENSER SVCS 3/7 TO 4/6/18 4/18/2018 26681608D0030587265 E 100-10115-5031 37.77 WATER DISPENSER SVCS 3/7 TO 4/6/18 4/18/2018 26681608D0030587323 E 100-10520-5020 95.59 DRINKING WATER SERVICE FOR ANNEX BUILDING 4/18/2018 26681608D0030587323 E 100-10410-5020 95.59 DRINKING WATER SERVICE FOR ANNEX BUILDING SKYLINE DISPLAYS BAY AREA INC 4/18/2018 266822SQYQ18074-01 E 100-10110-5030 30,473.00 BIO - BOOTH SET UP (RENTAL OF FURNITURE ) THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 100-10110-5074 548.94 CITYWIDE COPIER CHARGES 4/25/2018 267005217351 E 100-10410-5074 277.05 CITYWIDE COPIER CHARGES Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $269,516.60 FINANCE CINTAS FIRST AID & SAFETY 4/27/2018 2670365009955190 E 100-06110-5020 50.02 CITY HALL -FIRST AID CABINET SUPPLY SVC ORDER MANAGEMENT PARTNERS INC 4/18/2018 266801INV05670 E 100-06110-5005 1,525.00 CONSULTING SVCS TO REVIEW PURCHASING POLI NEOPOST USA INC 4/18/2018 26680515377253 E 100-06210-5027 10.68 MAIL MACHINE SUPPLIES OFFICE DEPOT INC 4/18/2018 266806120313809001 E 100-06210-5020 112.11 OFFICE SUPPLIES - FINANCE 4/18/2018 266806124728584001 E 100-06210-5020 163.82 OFFICE SUPPLIES - FINANCE 4/27/2018 267055116422917001 E 100-06210-5020 141.36 OFFICE SUPPLIES - FINANCE STAPLES BUSINESS ADVANTAGE 4/20/2018 2668948049435612 E 100-06210-5020 83.80 OFFICE SUPPLIES - FINANCE TELFORDS 4/18/2018 26682417005 E 100-06110-5005 10,283.92 MAR 2018 HCM PROJECT MANAGER SVCS THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 100-06210-5074 407.49 CITYWIDE COPIER CHARGES Payments issued for FINANCE $12,778.20 FIRE AIRGAS USA, LLC 4/20/2018 2668349952594199 E 100-11610-5021 203.10 EMS SUPPLIES 4/20/2018 2668349952594200 E 100-11610-5021 417.16 EMS SUPPLIES ALPHACARD 4/20/2018 266897cc369139 E 100-11720-5021 -103.79 MS-CREDIT MEMO FROM ID BADGE PURCHASE Tuesday, May 1, 2018 Page 3 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco FIRE AMERICAN HEALTH EDUCATION 4/27/2018 267075cc369727 E 100-11720-5033 395.00 JB-STAFF DEVELOPMENT J ANDERSON BERTHA AGUILAR 4/27/2018 2670224/18-4/19/18 ba E 100-11110-5033 92.12 STAFF DEVELOPMENT REIMBURSEMENT - EOC FI BOUND TREE MEDICAL LLC 4/20/2018 26684182830528 E 100-11610-5021 452.66 EMS SUPPLIES CARLOS ARROYO 4/27/2018 26702801242018 E 100-11610-5033 200.00 PARAMEDIC RECERTIFICATION REIMBURSEMENT- CDW GOVERNMENT LLC 4/25/2018 266925LGL8085 E 100-11110-5045 642.60 ADOBE CREATIVE SUITE - FIRE DEPT. & RECREATI 4/25/2018 266925LJQ4221 E 100-11710-5045 116.58 ADOBE ACROBAT PRO - RECREATION DEPT. 4/25/2018 266925LJW7415 E 100-11710-5045 304.66 AUTOCAD SOFTWARE - RECREATION DEPARTME COMCAST CABLE COMMUNICATION IN4/25/2018 2669328155 20 044 0475707 E 100-11720-5045 111.23 HIGH SPEED INTERNET FS 65 (SSF DRIVE) 4/25/2018 2669328155 20 044 0475715 E 100-11720-5045 111.23 HIGH SPEED INTERNET - FS 62 4/25/2018 2669328155 20 044 0475723 E 100-11720-5045 111.23 HIGH SPEED INTERNET FS 64 CORELOGIC SOLUTIONS, LLC. 4/18/2018 26678081883776 E 100-11223-5045 250.00 REALQUEST/S.MATEO CO. FORECLOSURE REPOR COSTCO 4/20/2018 266897cc369362 E 100-11730-5050 122.31 AR-STATION SUPPLIES BATH AND PAPER TOWELS 4/27/2018 267075cc369729 E 100-11210-5021 55.95 JB-CPTF SUPPLIES FOR (8) PEOPLE LUNCH COUNTY OF SAN MATEO 4/20/2018 2668501YSS21803 E 100-11610-5021 956.00 MONTHLY RADIO TRUNKED SYSTEM FEE DELL MARKETING LP 4/25/2018 26693610236914267 E 100-11710-5045 1,113.35 LAPTOP - FIRE DEPARTMENT DOMENIC CROSS 4/27/2018 26703901242018 E 100-11610-5033 200.00 REIMBURSEMENT PARA RECERTIFICATION D CRO ELITE COMMAND TRAINING 4/27/2018 267075cc369732 E 100-11720-5033 950.00 JB-STAFF DEVELOPMENT - ELITE COMMAND TRAI GREGORY MCKEOWN 4/18/2018 26680204/02/18 E 100-11110-5036 279.39 FIRE CHIEF CANDIDATE REIMB FOR TRANVEL EXP INDUSTRIAL EMERGENCY COUNCIL 4/27/2018 267075cc369725 E 100-11720-5033 1,415.00 JB-STAFF DEVELOPMENT EMERGENCY RESPONSE K-119 OF CALIFORNIA 4/20/2018 26686772924 E 100-11710-5021 396.56 STATION SUPPLIES 4/20/2018 26686772925 E 100-11720-5021 157.28 TRAINING SUPPLIES CHAIN REPLACEMENT 4/20/2018 26686772926 E 100-11730-5020 8.63 PAINT PENS FOR TOOL LABELING LARRY ROSALES 4/27/2018 26706203292018 E 100-11610-5033 200.00 REIMBURSEMENT PARAMEDIC RECERTIFICATION LAWRENCE REY CONTRERAS 4/25/2018 266933032618 E 100-11110-5036 897.05 FIRE CHIEF CANDIDATE REIMB-LODGING & TRAVE LIFE-ASSIST INC 4/20/2018 266872848753 E 100-11610-5021 928.02 EMS SUPPLIES LOWE'S CREDIT SERVICES 4/20/2018 266873915342 E 100-11730-5020 8.26 STATION 61 CLEANING SUPPLIES NEOPOST USA INC 4/18/2018 26680515377253 E 100-11610-5027 0.18 MAIL MACHINE SUPPLIES 4/18/2018 26680515377253 E 100-11223-5027 0.83 MAIL MACHINE SUPPLIES 4/18/2018 26680515377253 E 100-11110-5027 1.46 MAIL MACHINE SUPPLIES 4/18/2018 26680515377253 E 100-11210-5027 12.50 MAIL MACHINE SUPPLIES S MARIN FIRE PROTECTION DIST 4/27/2018 2670645/21-5/22/18 E 100-11720-5033 250.00 CALM THE CHAOS CLASS- FIREGROUND COMMA 4/27/2018 2670645/21-5/22/18 E 100-11720-5033 250.00 CALM THE CHAOS CLASS- FIREGROUND COMMA Tuesday, May 1, 2018 Page 4 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco FIRE THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 100-11710-5074 22.15 CITYWIDE COPIER CHARGES 4/25/2018 267005217351 E 100-11310-5074 65.50 CITYWIDE COPIER CHARGES 4/25/2018 267005217351 E 100-11110-5074 282.65 CITYWIDE COPIER CHARGES VERIZON WIRELESS 4/20/2018 2669009804468166 E 100-11610-5071 7.02 DATA CHARGES - FIRE Payments issued for FIRE $11,883.87 HUMAN RESOURCES AMAZON.COM 4/20/2018 266897CC369283 E 100-09110-5020 6.49 MM-MISCHARGE-MISC. BOOKS BOB MURRAY & ASSOCIATES 4/27/2018 2670337703 E 100-09110-5005 6,502.67 EXECUTIVE SEARCH/EXPENSES-FIRE CHIEF 4/27/2018 2670337704 E 100-09110-5005 8,563.38 EXECUTIVE SEARCH/EXPENSES-HR DIRECTOR 4/27/2018 2670337705 E 100-09110-5005 4,984.00 EXECUTIVE SEARCH/EXPENSE-FIRE MARSHAL CINTAS FIRST AID & SAFETY 4/27/2018 2670365009955190 E 100-09110-5020 50.02 CITY HALL -FIRST AID CABINET SUPPLY SVC ORDER CLEARLITE TROPHIES 4/25/2018 26693081938 E 100-09110-5020 40.42 NAME PLATE FOR HR ANALYST NEOPOST USA INC 4/18/2018 26680515377253 E 100-09110-5027 0.35 MAIL MACHINE SUPPLIES REGIONAL GOVERNMENT SRVC AUTH 4/18/2018 2668178206 E 100-09110-5005 5,829.12 MARCH 2018 CONTRACT SVCS HECTOR P. ALVARE SAN FRANCISCO MEDIA CO 4/18/2018 26681863732 E 100-09110-5036 375.00 ADVERTISEMENT FOR JOB FAIR HELD ON 3/16/18 SCHOOL HOUSE GROCERY 4/18/2018 2668208659 E 100-09110-5013 271.76 BREAKFAST-CONSORTIUM CUSTOMER SVC TRNG THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 100-09110-5074 475.47 CITYWIDE COPIER CHARGES Payments issued for HUMAN RESOURCES $27,098.68 INFORMATION TECHNOLOGY DLT SOLUTIONS INC 4/25/2018 266940SI390686 E 785-16110-5040 2,793.00 RENEWAL 1 YR - AUTODESK AUTOCAD GOV. MAI ECS IMAGING INC 4/18/2018 26679012982 E 785-16110-5040 25,839.00 ANNUAL RENEWAL OF LASERFICHE MAZE & ASSOCIATES 4/25/2018 26696828909 E 785-16110-5040 1,995.00 ANNUAL BILLING- ENTERPRISE VULNERABIITY MA THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 785-16110-5074 31.96 CITYWIDE COPIER CHARGES UTILITY TELEPHONE, INC 4/25/2018 267014128202 E 785-16110-5071 1,706.60 CITY INTERNET ACCESS & TRANSPORT CHARGES WAVEDIVISION HOLDINGS, LLC 4/25/2018 2670178136 35 051 0095333 E 785-16110-5001 45.06 CABLE SERVICES - 329 MILLER AVE. - IT & PD Payments issued for INFORMATION TECHNOLOGY $32,410.62 LIBRARY AMAZON CAPITAL SERVICES, INC 4/20/2018 2668371YCW-VGXF-HGK6 E 100-15999-5999 67.26 SUMMER LEARNING PROGRAM SUPPLIES 4/25/2018 2669101HM3-KJVF-1XH3 E 100-15230-5030 80.20 PROGRAM SUPPLIES - ADULT SERVICES Tuesday, May 1, 2018 Page 5 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco LIBRARY AMAZON CAPITAL SERVICES, INC 4/27/2018 26702514PK-LQMY-DNH1 E 100-15430-5021 70.04 FIRST AID SUPPLIES BAKER & TAYLOR INC 4/25/2018 266915ACCT#L1084154 E 100-15320-5022 1,610.44 BOOKS 4/25/2018 266915ACCT#L1084154 E 100-15999-5022 171.39 BOOKS 4/25/2018 266915ACCT#L1084154 E 100-15220-5022 2,867.73 BOOKS 4/25/2018 266915L1161034 E 100-15310-5022 -16.95 BOOKS 4/25/2018 266915L1161034 E 100-15210-5022 19.81 BOOKS 4/25/2018 266915L1236954 E 100-15210-5022 161.99 BOOKS 4/25/2018 266915L1236954 E 100-15320-5022 20.90 BOOKS 4/25/2018 266915L4317184 E 100-15210-5022 518.17 BOOKS 4/25/2018 266915L4317564 E 100-15210-5022 209.89 BOOKS 4/27/2018 267030L1123914 E 100-15210-5022 4,301.64 BOOKS 4/27/2018 267030L1123914 E 100-15310-5022 2,042.44 BOOKS 4/27/2018 267030L1123914 E 100-15999-5999 127.82 BOOKS CALIFORNIA NEWSPAPER PARTNERS 4/25/2018 2669241017872 E 100-15310-5022 22.95 THE MERCURY NEWS SUBSCRIPTION RENEWAL - CDW GOVERNMENT LLC 4/25/2018 266925LGL8083 E 100-15110-5045 1,927.80 ADOBE CREATIVE SUITE - LIBRARY COSTCO 4/25/2018 267008CC369497 E 100-15999-5999 483.49 KC - AFTERSCHOOL PROGRAM SUPPLIES 4/25/2018 267008CC369500 E 100-15999-5999 458.89 KC - AFTERSCHOOL SNACK SUPPLIES 4/25/2018 267008CC369502 E 100-15999-5999 518.22 KC -CHILDCARE PROGRAM SUPPLIES DEMCO INC. 4/25/2018 2669376352354 E 100-15110-5021 112.65 TECHNICAL PROCESSING SUPPLIES EASTWIND BOOKS & ARTS INC 4/25/2018 266942210931097 E 100-15210-5022 567.00 BOOKS - CHINESE LANGUAGE EBSCO INFORMATION SERVICES 4/25/2018 2669430026683 E 100-15210-5022 -47.93 MAGAZINE SUBSCRIPTION FEES 4/25/2018 2669431800595 E 100-15310-5022 118.16 MAGAZINE SUBSCRIPTION - GRAND LIBRARY JAMES STANDFIELD CATERING 4/25/2018 2669563762 E 100-15110-5030 936.11 VOLUNTEER APPRECIATION EVENT - 4/17 KARLA BOURDON 4/25/2018 2669182/1-3/14/18 E 100-15430-5031 30.68 PROGRAM SUPPLIES/MILEAGE - REIMBURSEMEN 4/25/2018 2669182/1-3/14/18 E 100-15999-5021 88.18 PROGRAM SUPPLIES/MILEAGE - REIMBURSEMEN LIBRARY STORE INC, THE 4/25/2018 266960324365 E 100-15110-5021 77.15 TECHNICAL PROCESSING SUPPLIES MASE GROUP LLC 4/25/2018 26696500290 E 100-15110-5001 126.40 DVD LABELING NEOPOST USA INC 4/18/2018 26680515377253 E 100-15110-5027 2.14 MAIL MACHINE SUPPLIES 4/18/2018 26680515377253 E 100-15410-5027 0.15 MAIL MACHINE SUPPLIES OFFICE DEPOT INC 4/25/2018 266971118635708001 E 100-15430-5020 77.15 OFFICE SUPPLIES 4/25/2018 266971119049297001 E 100-15999-5021 26.59 PROGRAM SUPPLIES, HOMEWORK CLUB 4/25/2018 266971119049387001 E 100-15999-5021 59.98 PROGRAM SUPPLIES - HOMEWORK CLUB Tuesday, May 1, 2018 Page 6 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco LIBRARY OFFICE DEPOT INC 4/25/2018 266971122004455001 E 100-15110-5020 65.95 OFFICE SUPPLIES - GRAND AVE LIBRARY 4/25/2018 266971122027235001 E 100-15110-5020 210.56 OFFICE SUPPLIES - MAIN LIBRARY PAN ASIAN PUBLICATIONS (USA) 4/25/2018 266976U-15573 E 100-15210-5022 1,125.00 BOOKS - 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DENTAL & VISIO NEOPOST USA INC 4/18/2018 26680515377253 E 100-07110-5027 0.01 MAIL MACHINE SUPPLIES PACIFIC GAS & ELECTRIC COMPANY4/18/2018 2668080285235090-5 E 781-07210-5070 267.39 GAS/ELECTRIC SERVICE 4/18/2018 2668080379629797-0 E 781-07210-5070 86.46 GAS/ELECTRIC SERVICE 4/18/2018 2668082900060739-9 E 781-07210-5070 22.24 GAS/ELECTRIC SERVICE 4/18/2018 2668083084158901-0 E 781-07210-5070 31.83 GAS/ELECTRIC SERVICE 4/18/2018 2668086035223249-4 E 781-07210-5070 189.96 GAS/ELECTRIC SERVICE 4/18/2018 2668086846819681-8 E 781-07210-5070 74.88 GAS/ELECTRIC SERVICE 4/18/2018 2668087036130873-0 E 781-07210-5070 136.59 GAS/ELECTRIC SERVICE Tuesday, May 1, 2018 Page 8 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco NON-DEPARTMENTAL PACIFIC GAS & ELECTRIC COMPANY4/18/2018 2668087785237739-7 E 781-07210-5070 115.58 GAS/ELECTRIC SERVICE 4/18/2018 2668088177181277-3 E 781-07210-5070 63.80 GAS/ELECTRIC SERVICE 4/18/2018 2668088701065497-5 E 781-07210-5070 66.67 GAS/ELECTRIC SERVICE 4/18/2018 2668095908002015-5 E 781-07210-5070 60,674.79 ELECTRIC SERVICE-WQCP 4/18/2018 2668098634831335-3 E 781-07210-5070 2,407.44 GAS SERVICE-WQCP 4/25/2018 2669740216007588-9 E 781-07210-5070 15.63 GAS/ELECTRIC SERVICE 4/25/2018 2669741809759572-4 E 781-07210-5070 1,520.00 GAS/ELECTRIC SERVICE 4/25/2018 2669741886610157-1 E 781-07210-5070 610.15 GAS/ELECTRIC SERVICE 4/25/2018 2669741936382234-7 E 781-07210-5070 19.06 GAS/ELECTRIC SERVICE 4/25/2018 2669741944978060-0 E 781-07210-5070 28.62 GAS/ELECTRIC SERVICE 4/25/2018 2669742859665236-3 E 781-07210-5070 8.12 GAS/ELECTRIC SERVICE 4/25/2018 2669743569726530-0 E 781-07210-5070 14.95 GAS/ELECTRIC SERVICE 4/25/2018 2669744836977850-0 E 781-07210-5070 158.67 GAS/ELECTRIC SERVICE READYREFRESH 4/18/2018 26681608D0030587158 E 100-07110-5021 132.88 03/07-04/06/18 WATER COOLER RENTAL/REFILL - 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266873901552 E 231-17531-5050 10.80 PARKS DIV - OPER SUPP 4/20/2018 266873902667 E 100-17320-5050 91.00 ALTA LOMA PARK SUPPLIES 4/20/2018 266873902911 E 100-17320-5050 36.06 ALTA LOMA PARK SUPPLIES LUCKY'S 4/25/2018 267008CC369535 E 100-17276-5061 56.12 DS - EASTER EGG HUNT SUPPLIES MARATHON DISTRIBUTORS INC 4/25/2018 2669640225947-IN E 100-17276-5061 31.24 SENIOR PROGRAM SUPPLIES MICHAEL BOROVINA 4/25/2018 2669174-20-2018 E 100-17210-5061 646.97 EMPLOYEE REIBURSEMENT - EVENT SUPPLIES NEOPOST USA INC 4/18/2018 26680515377253 E 100-17310-5027 0.40 MAIL MACHINE SUPPLIES Tuesday, May 1, 2018 Page 10 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PARKS & RECREATION NEOPOST USA INC 4/18/2018 26680515377253 E 100-17110-5027 12.67 MAIL MACHINE SUPPLIES NOE VALLEY BAKERY 4/25/2018 267008CC369506 E 100-17276-5033 47.74 KC - EVENT SUPPLIES 4/25/2018 267008CC369507 E 100-17276-5033 51.27 KC - EVENT 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SMART & FINAL STORES LLC 4/20/2018 266891027657 E 100-17275-5021 92.58 PROJECT SUPPLIES 4/20/2018 266891038860 E 100-17275-5021 94.42 SPRING CAMP SUPPLIES 4/25/2018 266989015826 E 100-17275-5021 89.79 MV PROGRAM SUPPLIES 4/25/2018 266989021318 E 100-17275-5021 269.23 MV PROGRAM SUPPLIES 4/25/2018 266989021875 E 100-17275-5021 241.45 MV PROGRAM SUPPLIES 4/25/2018 266989021881 E 100-17275-5021 62.81 PONDO PROGRAM SUPPLIES 4/25/2018 266989029641 E 100-17275-5021 202.00 PONDO PROGRAM SUPPLIES Tuesday, May 1, 2018 Page 11 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PARKS & RECREATION SMART & FINAL STORES LLC 4/25/2018 266989048487 E 100-17275-5021 140.12 BURI BURI PROGRAM SUPPLIES 4/25/2018 266989048866 E 100-17275-5021 137.00 SPRING CAMP SUPPLIES 4/25/2018 266989048964 E 100-17275-5021 750.77 SPRING CAMP SUPPLIES 4/25/2018 267008CC369563 E 100-17276-5061 10.79 DS - EASTER EGG HUNT SUPPLIES 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100-17240-5074 33.94 CITYWIDE COPIER CHARGES TONY ESCOBAR 4/25/2018 2669474-17-18 E 100-17240-5001 4,180.00 FEES FOR YOUTH BASKETBALL LEAGUES 2017-201 YARD HOUSE 4/25/2018 267008CC369463 E 100-17110-5020 68.54 SR - CPRS LUNCHEON (3) Payments issued for PARKS & RECREATION $54,635.98 POLICE AYRES HOTEL 4/25/2018 267008CC369675 E 100-12110-5032 99.18 MS - HOTEL STAY FOR CHETCUTI - SO CAL FUNER CELETTA INVESTIGATIVE SERVICES4/20/2018 26684518-0407 E 100-12720-5036 1,000.00 BACKGROUND INVESTIGATION - JACKSON COUNTY OF SAN MATEO 4/20/2018 2668501YSS11803 E 100-12720-5022 7,717.92 MESSAGE SWITCH/CLETS COVANTA STANISLAUS INC 4/20/2018 266852164030STANI E 100-12720-5021 164.25 DESTRUCTION OF CONTROLLED SUBSTANCES FAHMIDA MURPHY 4/25/2018 26697003/20-03/23/18 FM E 100-12720-5033 137.62 MILEAGE - CA STATE JUVENILE OFFICERS ASSOC C FEDEX 4/20/2018 2668596-137-49747 E 100-12210-5027 33.73 SHIPPING CHARGES FOR PART REPAIR FORENSIC TECH INC 4/25/2018 267008CC369667 E 100-12110-5020 139.00 LD - FINGERPRINT ENHANCING WIPES INTOXIMETERS 4/20/2018 266864593345 E 100-12720-5061 103.97 REPAIR TO PAS DEVICE JESSE LEDESMA 4/20/2018 26687004/16/18 JL E 100-12720-5033 93.82 STREET RACING CLASS FEE/MILEAGE KAISER PERMANENTE - OHSS 4/27/2018 267048320900248601 E 100-12720-5036 3,956.40 MARCH 2018 PRE-EMPLOYMENT PHYSICAL LANGUAGE LINE SERVICES 4/20/2018 2668694278673 E 100-12720-5005 190.64 TRANSLATIONS Tuesday, May 1, 2018 Page 12 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco POLICE LEXISNEXIS 4/20/2018 2668711803330816 E 100-12720-5061 104.40 INVESTIGATIVE DATABASE NEOPOST USA INC 4/18/2018 26680515377253 E 100-12310-5027 4.42 MAIL MACHINE SUPPLIES OFFICE DEPOT INC 4/20/2018 266878118639058001 E 100-12110-5020 84.67 OFFICE SUPPLIES 4/20/2018 266878118639083001 E 100-12110-5020 10.15 OFFICE SUPPLIES 4/20/2018 266878123688476001 E 100-12110-5020 78.81 OFFICE SUPPLIES PENINSULA UNIFORMS & EQUIP INC4/20/2018 266879MAR 2018 E 100-12720-5034 684.79 UNIFORM ITEMS READYREFRESH 4/20/2018 26688218D5709746001 E 100-12720-5021 91.75 WATER COOLER RENTAL 03/11-04/10/18 ROBERT REINOSA 4/20/2018 26688303/18-03/23/18 E 100-12720-5033 288.21 TRAFFIC COLL INVEST TRAINING - EXPENSES 4/20/2018 26688304/16/18 RR E 100-12720-5033 93.82 STREET RACING CLASS FEE/MILEAGE SACRAMENTO REGIONAL PUBLIC SAF4/20/2018 266897CC369390 E 100-12720-5033 188.00 AP - TRAFFIC COLLISION TRAINING - REINOSA SAFEWAY STORE 4/25/2018 267008CC369673 E 100-12110-5061 66.97 MS - REFRESHMENTS FOR DEPT VISITORS SAN MATEO COUNTY FORENSIC LAB 4/25/2018 266984CL05403 E 100-12720-5002 5,104.20 LAB FEES SSF SCAVENGER CO INC 4/20/2018 2668930000685570 E 100-12110-5020 150.00 DOCUMENT DESTRUCTION SERVICE STAPLES BUSINESS ADVANTAGE 4/20/2018 2668948049435509 E 100-12110-5020 766.11 OFFICE SUPPLIES STARVISTA 4/25/2018 267008CC369671 E 100-12110-5031 100.00 MS - STARVISTA ANNUAL BREAKFAST TEANI'S ITALIAN DELI 4/25/2018 267008CC369672 E 100-12110-5061 95.08 MS - SSFPD PROGRAM MTG - KITCHELL 10 PPL THE CLIFFS RESORT 4/25/2018 267008CC369669 E 100-12110-5033 323.12 MS - HOTEL STAY FOR EXEC CHIEF ADMIN COURS THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 100-12210-5074 346.27 CITYWIDE COPIER CHARGES TURBO DATA SYSTEMS, INC. 4/25/2018 26700627742 E 100-12720-5001 6,418.07 FY 17-18 CITATION PROCESSING - MARCH VERIZON WIRELESS 4/20/2018 2669009804466302 E 100-12410-5071 1,543.44 DATA CARD SERVICES FOR LAPTOPS IN PATROL C WAVEDIVISION HOLDINGS, LLC 4/25/2018 2670178136 35 051 0095333 E 100-12410-5001 45.05 CABLE SERVICES - 329 MILLER AVE. - IT & PD Payments issued for POLICE $30,223.86 PUBLIC WORKS A-1 MILMAC INC 4/20/2018 266831243340-001 E 710-13943-5051 537.80 SHOP HARDWARE RE-STOCK 4/25/2018 266905243340-002 E 710-13943-5051 860.89 SHOP RE-STOCK AD BRAKES 4/20/2018 26683215975 E 781-13610-5021 344.75 GARAGE OPER SUPPLIES VEH #508 AIDEN O'LEARY 4/25/2018 2669734/9-4/14/18 E 710-13910-5033 337.34 BACKFLOW TRAINING AND TEST AND MILEAGE F AIRPORT AUTO PARTS INC 4/27/2018 267023381880 E 710-13932-5051 56.76 STATION NO. 8 GENERATOR REPLACEMENT BLOC ALPHA ANALYTICAL LABORATORIES 4/20/2018 2668358033793-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358041361-MD_SSF E 710-13953-5004 65.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358041362-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES Tuesday, May 1, 2018 Page 13 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PUBLIC WORKS ALPHA ANALYTICAL LABORATORIES 4/20/2018 2668358041363-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358041502-MD_SSF E 710-13951-5005 80.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358041532-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358041533-MD_SSF E 710-13951-5005 305.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358041627-MD_SSF E 710-13951-5005 163.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358042027-MD_SSF E 710-13953-5004 210.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358042028-MD_SSF E 710-13953-5004 210.00 FY 2017-2018 ANALYTICAL SERVICES 4/20/2018 2668358042057-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES 4/25/2018 2669098041437-MD_SSF E 710-13951-5005 3,153.00 FY 2017-2018 ANALYTICAL SERVICES 4/27/2018 2670248042409-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES 4/27/2018 2670248042798-MD_SSF E 710-13953-5004 65.00 FY 2017-2018 ANALYTICAL SERVICES ALTRANS 4/20/2018 26683631-1465 E 100-13999-5999 510.00 OBSERVATION & MONITORING SERVICES OF SOU 4/20/2018 26683631-1481 E 100-13999-5999 510.00 OBSERVATION & MONITORING SERVICES OF SOU AMAZON.COM 4/18/2018 266825CC 369197 E 100-13410-5020 39.57 MG CC- CREAMER FOR CORP YARD 4/18/2018 266825CC 369209 E 710-13310-5020 54.98 MG CC- SPACE HEATER FOR ABBY PARTIN 4/20/2018 266897CC 369172 E 100-13410-5020 79.78 JL CC- OFFICE SUPPLIES FOR JUSTIN L. 4/27/2018 267075CC368846 E 710-13951-5022 93.41 BS TRAINING MATERIALS APWA NORCAL CHAPTER 4/18/2018 266825CC 369199 E 710-13310-5031 108.00 MG CC- APWA MEMBERSHIP FOR ABBY PARTIN 4/18/2018 266825CC 369201 E 710-13310-5031 108.00 MG CC- APWA MEMBERSHIP FOR KEREN SOLANO 4/18/2018 266825CC 369207 E 710-13310-5031 206.00 MG CC- APWA MEMBERSHIP RENEWAL 4/18/2018 266825CC 369210 E 710-13310-5061 35.41 MG CC- 2 APWA POSTERS 2018 (CORP YARD & W AQUA-SCIENCE 4/25/2018 266911SSF-57 E 710-13951-5005 4,430.00 LABORATORY TESTING ARAMARK UNIFORM SERVICES 4/18/2018 266770758559632 E 100-13410-5001 98.94 STREET DIVISION UNIFORMS 4/18/2018 266770758559632 E 710-13315-5001 98.93 STREET DIVISION UNIFORMS 4/20/2018 266839758559634 E 781-13610-5001 14.95 GARAGE DIVISION UNIFORMS 4/20/2018 266839758559635 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS & SHOP TOWELS 4/27/2018 267027758571482 E 710-13910-5001 137.44 WEEKLY UNIFORM SERVICE 4/27/2018 267027758571483 E 710-13910-5001 228.70 WEEKLY UNIFORM SERVICE 4/27/2018 267027758583307 E 710-13910-5001 137.44 WEEKLY UNIFORM SERVICE 4/27/2018 267027758583308 E 710-13910-5001 228.70 WEEKLY UNIFORM SERVICE 4/27/2018 267027758583324 E 781-13610-5001 14.95 GARAGE DIVISION UNIFORMS 4/27/2018 267027758583325 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS & SHOP TOWELS Tuesday, May 1, 2018 Page 14 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PUBLIC WORKS B&H PHOTO 4/25/2018 267008CC368841 E 710-13910-5045 5,741.50 BS-WQCP CONFERENCE ROOM ELECTRONIC WHI BOOSTER FUELS INC 4/25/2018 2669161928 E 710-13943-5021 247.80 REGULAR UNLEADED FUEL DELIVERED BROADMOOR LUMBER & PLYWOOD CO 4/27/2018 26703447008 E 720-13720-5021 32.73 MPG OPER SUPPLIES CAL SIGNAL CORP 4/20/2018 2668427123 E 100-13450-5021 1,287.24 SIGNALS OPER SUPPLIES CALIFORNIA DIESEL & POWER 4/20/2018 26684301-1271 E 710-13932-5051 1,045.00 LOAD BANK TEST-ST NO. 8 GENERATOR 4/20/2018 26684301-1334 E 710-13932-5051 1,400.00 LOAD TEST STATION NO. 4 GENERATOR 4/20/2018 266843134843 E 781-13610-5001 20,424.06 GARAGE- VEH #752 RADIATOR RECORE CHICO BAG COMPANY 4/25/2018 266928CI-0000026217 E 710-13953-5030 6,912.78 OUTREACH MATERIALS RE-STOCK CITY AUTO SUPPLY 4/20/2018 2668483-513370 E 781-13610-5021 844.21 GARAGE OPER SUPPLIES VEH #240 4/20/2018 2668483-515215 E 781-13610-5028 30.11 GARAGE OPER SUPPLIES 4/20/2018 2668483-516465 E 781-13610-5021 24.35 GARAGE OPER SUPPLIES VEH #210 4/20/2018 2668483-516896 E 781-13610-5021 2.87 GARAGE OPER SUPPLIES VEH #505/0858 4/20/2018 2668483-516973 E 781-13610-5021 7.06 GARAGE- VEH #505 OPER SUPPLIES 4/27/2018 2670373-518004 E 781-13610-5021 187.48 GARAGE OPER SUPPLIES VEH #240 COMCAST CABLE COMMUNICATION IN4/25/2018 2669328155 20 044 0252502 E 100-13410-5001 47.58 CORP YARD CABLE SERVICE COTTON, SHIRES & ASSOC INC. 4/27/2018 26703822022 E 740-13810-5005 5,602.50 J SERRA STORM DRAIN FAILURE REPAIR COUNTY OF SAN MATEO 4/18/2018 266783303364 E 250-13510-5005 8,842.00 OPD 95 HARBOR DISPOSAL SITE- SMC ENV. HEALT 4/20/2018 266851SM-18-00037 E 710-13922-5002 144.72 MOSQUITO ABATEMENT SERVICES WQCP 03/201 D&M TRAFFIC SERVICES, INC. 4/18/2018 26678557257 E 710-13315-5051 415.40 SEWER MAINT OPER SUPPLIES DISH NETWORK 4/27/2018 267075CC368844 E 710-13910-5005 114.01 BS DISH NETWORK DULLES GLASS & MIRROR 4/18/2018 266825CC366874 E 710-13910-5021 352.76 BS - SCADA COMPUTER DESKTOP DYSERT ENVIRONMENTAL INC 4/20/2018 26685313212 E 710-13953-5005 235.00 FY 2017-2018 SAMPLING SERVICES 4/20/2018 26685313213 E 710-13951-5005 302.50 FY 2017-2018 SAMPLING SERVICES 4/20/2018 26685313214 E 710-13951-5005 445.00 FY 2017-2018 SAMPLING SERVICES 4/20/2018 26685313219 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 4/20/2018 26685313220 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 4/20/2018 26685313221 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 4/20/2018 26685313222 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 4/20/2018 26685313223 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 4/25/2018 26694113225 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 4/25/2018 26694113226 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES ERA-A WATERS COMPANY 4/20/2018 266857861968 E 710-13951-5021 216.63 FY 2017-2018 LAB SUPPLIES (STANDARDS)-PO LI Tuesday, May 1, 2018 Page 15 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PUBLIC WORKS EVOQUA WATER TECHNOLOGIES LLC 4/20/2018 266858903510861 E 710-13951-5005 679.67 FY 2017-18 DEIONIZED WATER SYSTEM SERVICE FISHER SCIENTIFIC COMPANY, LLC4/20/2018 2668600247658 E 710-13951-5021 865.62 FY2017-18 LAB SUPPLIES-PO LIMIT $10,000 FLYERS ENERGY LLC 4/20/2018 26686118-671656 E 781-13610-5028 1,768.04 FS 61 DIESEL FUEL 4/20/2018 26686118-673383 E 781-13610-5021 500.44 GARAGE- DIESEL FUEL 4/25/2018 266950CFS1595450 E 781-13610-5028 13,356.35 CITYWIDE CARD LOCK FUEL 4/27/2018 26704318-659779 E 781-13610-5028 1,450.79 FS 61 FUEL ORDER 4/27/2018 26704318-663556 E 781-13610-5028 1,077.77 FS 64 FUEL ORDER 4/27/2018 26704318-663557 E 781-13610-5028 1,461.38 FS 63 OPER SUPPLIES GRAND AVENUE HARDWARE 4/20/2018 26686214283/2970a E 100-13450-5021 101.70 SIGNALS OPER SUPPLIES (PARKS PORTION 4/25/2018 26695114236/2992 E 100-13411-5021 288.47 PUBLIC WORKS OPERATING SUPPLIES 4/25/2018 26695114236/2992 E 720-13720-5021 36.89 PUBLIC WORKS OPERATING SUPPLIES 4/25/2018 26695114236/2992 E 100-13440-5021 21.99 PUBLIC WORKS OPERATING SUPPLIES 4/25/2018 26695114237/2990 E 710-13315-5021 135.02 PARKS & PW OPER SUPPLIES GRANITEROCK COMPANY 4/18/2018 2667951096129 E 100-13411-5021 1,874.14 STREET MAINT OPER SUPPLIES GYM PRECISION INC 4/18/2018 266825CC368838 E 710-13910-5051 189.00 BS FITNESS EQUIPMENT REPAIR HARRISON & BONINI 4/27/2018 267045743496 E 710-13932-5051 228.27 SHOP RE-STOCK IDEXX DISTRIBUTION, INC. 4/20/2018 2668633029674551 E 710-13951-5021 241.66 LAB SUPPLIES 4/27/2018 2670463030055886 E 710-13951-5021 320.88 LAB SUPPLIES INTERSTATE BATTERIES OF SF 4/27/2018 267047218538 E 710-13943-5051 226.11 REPLACEMENT BATTERIES IPS GROUP, INC 4/20/2018 26686532251 E 720-13720-5005 800.00 REPAIRS TO SINGLE SPACE PARKING METERS JOHN ELLCESSOR 4/20/2018 2668564-19-2018 E 710-13910-5033 150.00 OPERATOR CERT. RENEWAL REIMBURSEMENT K-119 OF CALIFORNIA 4/20/2018 26686773001 E 720-13720-5021 630.13 PARKING OPER SUPPLIES KAISER PERMANENTE - OHSS 4/27/2018 267048320900248601 E 710-13310-5036 292.50 MARCH 2018 PRE-EMPLOYMENT PHYSICAL KAMAN INDUSTRIAL TECHNOLOGIES 4/20/2018 266868E457286 E 710-13942-5051 45.57 MAINTENANCE SUPPLIES 4/20/2018 266868U162209 E 710-13944-5051 19.58 MAINTENANCE SUPPLIES LARRY WALKER ASSOCIATES, INC. 4/27/2018 26704900516.15-8 E 710-13910-5002 795.00 FY 17-18 WASTEWATER REGULATORY ASSISTANC LEAGUE OF CA CITIES-PENINSULA 4/18/2018 266825CC 369180 E 100-13410-5032 575.00 EK CC- REG. FOR EK LEAGUE OF CA CITIES 2018 P LINKO TECHNOLOGY INC. 4/27/2018 2670505403 E 710-13953-5004 2,830.00 ANNUAL SOFTWARE MAINTENANCE AND SUPPO LOGITECH 4/20/2018 266897CC368840 E 710-13951-5021 142.01 BS SLIM COMBO ERGONOMIC KEYBOARD LOUIE MANIO 4/20/2018 2668744/06-4/14/18 E 710-13910-5051 393.15 BACKFLOW PREVENTION ASSEMBLY TESTER PRO LOWE'S CREDIT SERVICES 4/20/2018 266873902552 E 710-13315-5021 22.82 SEWER MAINT OPER SUPPLIES 4/20/2018 266873916170 E 710-13922-5050 -37.34 ITEM RETURN-INCORRECT SIZE Tuesday, May 1, 2018 Page 16 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PUBLIC WORKS LOWE'S CREDIT SERVICES 4/20/2018 266873923885 E 710-13922-5050 37.34 REPLACEMENT DEADBOLT MAIL STREAM INC. 4/25/2018 266963522578 E 710-13953-5004 478.15 PRINTING/MAIL PROCESSING SERVICES MCMASTER-CARR SUPPLY CO 4/18/2018 26680359736877 E 710-13310-5021 826.63 SUPPLIES FOR CORP YARD STORAGE 4/20/2018 26687560151186 E 100-13440-5021 469.32 STREETS OPERATING SUPPLIES 4/20/2018 26687560413723 E 710-13951-5051 231.05 REPLACEMENT SAFETY SUPPLIES - HARD HATS 4/20/2018 26687560435316 E 710-13944-5051 88.23 REPLACEMENT PRESSURE & VACUUM GAUGES 4/27/2018 26705261375993 E 710-13943-5051 375.55 HARDWARE RESTOCK - GASKETS & BOLTS METRO MOBILE COMMUNICATIONS 4/20/2018 266876054666 E 781-13610-5021 199.00 GARAGE- VEH #502 REPAIRS MEYERS, NAVE, RIBACK 4/18/2018 2668042018020268 E 250-13510-5003 798.50 CITY ATTNY FEES FEB 2018 - 405.236 SOLID WAST 4/18/2018 2668042018020269 E 740-13810-5003 854.00 CITY ATTNY FEES FEB 2018 405.237 - STORM WAT 4/18/2018 2668042018020270 E 710-13910-5003 930.00 CITY ATTNY FEES FEB 2018 405.238 - SEWER SYST NATIONAL CINEMEDIA, LLC 4/20/2018 266877INV -142268 E 710-13953-5030 738.40 FOG PROGRAM-ON SCREEN OUTREACH NELSON YUK 4/25/2018 2670214/18/18-4/20/18 E 710-13953-5033 972.93 CWEA ANNUAL CONFERENCE AND MILAGE AND T NEOPOST USA INC 4/18/2018 26680515377253 E 710-13310-5027 2.89 MAIL MACHINE SUPPLIES 4/18/2018 26680515377253 E 710-13910-5027 1.71 MAIL MACHINE SUPPLIES 4/18/2018 26680515377253 E 100-13210-5027 0.54 MAIL MACHINE SUPPLIES OFFICE DEPOT INC 4/20/2018 266878122757662001 E 710-13910-5021 75.27 OFFICE SUPPLIES 4/20/2018 266878123228110001 E 100-13210-5020 149.45 OFFICE SUPPLIES FOR ENGINEERING OFFICE OF WATER PROGRAMS CALIF4/18/2018 266825CC368836 E 710-13953-5022 293.87 BS BOOKS AND MANUAL FOR THE ENIVIRONMEN 4/25/2018 267008CC368842 E 710-13951-5033 255.00 BS WEF MEMBERSHIP FOR ABBY PARTIN OLE'S CARBURETOR & ELEC INC 4/27/2018 267056420159 E 781-13610-5021 197.83 GARAGE OPER SUPPLIES VEH #7-15 PARKING COMPANY OF AMERICA 4/25/2018 266977INVM0012154 E 100-13999-5999 19,662.72 OPERATIONS OF THE SOUTH CITY COMMUNITY S PETER SHEA 4/25/2018 2669873/11-4/8/18 E 710-13315-5031 59.30 STANDBY MILEAGE REIMB. FOR P.SHEA PETERSON TRUCKS, INC. 4/27/2018 267058124524P E 781-13610-5021 1,092.47 GARAGE OPER SUPPLIES VEH #320 PRODUCTIVE PRINTING & GRAPHICS4/18/2018 26681232676 E 710-13315-5025 73.75 CITY SEAL MAILING ENVELOPES FOR CORP YARD 4/20/2018 26688032691 E 710-13953-5021 196.65 OFFICE SUPPLIES R.A. METAL PRODUCTS INC 4/20/2018 2668818553 E 100-13450-5021 955.00 REPAIRS TO BRISBANE ELECTRICAL POLE READYREFRESH 4/18/2018 26681608D0030587323 E 100-13210-5020 95.58 DRINKING WATER SERVICE FOR ANNEX BUILDING 4/18/2018 26681618D5729903004 E 100-13410-5001 35.22 CORP YARD BOTTLED WATER 4/18/2018 26681618D5729903004 E 781-13610-5001 35.22 CORP YARD BOTTLED WATER 4/20/2018 26688218D0028246270 E 710-13910-5021 410.54 WATER-BILLING PERIOD (03/07-04/06/18) SAFETY COMPLIANCE MANAGEMENT 4/20/2018 266884041718-02 E 710-13910-5033 28.00 ANNUAL SAFETY TRAINING FOR DANIEL GARZA Tuesday, May 1, 2018 Page 17 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PUBLIC WORKS SAFETY COMPLIANCE MANAGEMENT 4/27/2018 26706500008567 E 710-13910-5033 895.00 ARC FLASH REFRESHER TRAINING SAN FRANCISCO HARLEY-DAVIDSON 4/20/2018 266885398651 E 781-13610-5021 215.90 GARAGE OPER SUPPLIES VEH #46 SERRAMONTE FORD INC 4/20/2018 266886614556 E 781-13610-5021 65.88 GARAGE OPER SUPPLIES VEH# 6 4/20/2018 266886614895 E 781-13610-5021 47.88 GARAGE OPER SUPPLIES VEH #23 4/27/2018 267068616168 E 781-13610-5021 379.84 GARAGE OPER SUPPLIES VEH #28 4/27/2018 267068616193 E 781-13610-5021 6.06 GARAGE OPER SUPPLIES VEH #3 SF PINNACLE LIMO INC 4/20/2018 26688711168 E 100-13999-5999 6,300.00 ADDITIONAL SHUTTLE SERVICES FOR SOUTH CITY SHOE DEPOT INC 4/20/2018 266888155046/1939 E 710-13910-5033 264.19 SAFETY BOOTS RANDY GAVRON 4/25/2018 266988156823/1960 E 720-13720-5021 239.73 SAFETY BOOTS FOR P.DUARTE SIGILLO SUPPLY, INC. 4/20/2018 26688976030 E 710-13932-5051 565.79 STATION NO. 7 PUMP INSTALL SOUTH CITY CAR WASH INC 4/20/2018 2668923116 E 781-13610-5001 516.80 CAR WASH SERVICE FOR CITY VEHICLES - MARCH SOUTH CITY LUMBER AND SUPPLY 4/18/2018 266823943498 E 100-13420-5021 28.38 STREET MAINT OPER SUPPLIES 4/18/2018 266823943641 E 710-13315-5051 20.64 SEWER MAINT OPER SUPPLIES 4/18/2018 266823943691 E 100-13420-5021 174.69 STREET MAINT OPER SUPPLIES 4/18/2018 266823943692 E 100-13420-5021 21.30 STREET MAINT OPER SUPPLIES SSF CHAMBER OF COMMERCE 4/18/2018 266825CC 369182 E 100-13410-5031 25.00 EK CC- PAYMENT FOR GOOD MORNING SSF FOR E STAPLES BUSINESS ADVANTAGE 4/20/2018 2668948049435517/3745074E 710-13953-5021 38.43 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13910-5021 45.84 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13910-5021 19.40 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13951-5021 105.06 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13910-5021 34.18 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13953-5021 22.92 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13951-5021 102.47 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13951-5021 27.26 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13910-5021 115.02 OFFICE SUPPLIES 4/20/2018 2668948049435517/3745074E 710-13910-5021 17.46 OFFICE SUPPLIES STEVEN'S BAY AREA DIESEL SER I4/20/2018 26689543606 E 781-13610-5001 2,319.10 GARAGE- VEH 516 REPAIRS 4/27/2018 26707043684 E 781-13610-5001 1,041.92 GARAGE- VEH #502 REPAIRS THATCHER COMPANY OF CALIFORNIA4/27/2018 267071250194 E 710-13941-5021 4,992.01 FY2017-18 FERRIC CHLORIDE THE ADAM-HILL COMPANY 4/27/2018 26707230048611 E 781-13610-5021 30.14 GARAGE OPER SUPPLIES VEH #316 THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 100-13210-5074 336.89 CITYWIDE COPIER CHARGES 4/25/2018 267005217351 E 710-13310-5074 448.80 CITYWIDE COPIER CHARGES Tuesday, May 1, 2018 Page 18 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PUBLIC WORKS THE SWENSON GROUP, INC. 4/25/2018 267005217351 E 710-13910-5074 253.04 CITYWIDE COPIER CHARGES THOMAS SIPHONGSAY 4/27/2018 2670694-23-2018 E 710-13953-5033 180.00 CWEA MEMBERSHIP RENEWAL FOR THOMAS SIP TRACTION-GENUINE PARTS CO. 4/20/2018 2668961801P101502 E 781-13610-5021 239.40 GARAGE STOCK OPER SUPPLIES 4/20/2018 2668961801P101681 E 781-13610-5021 24.65 GARAGE STOCK SUPPLIES VEH #27 4/20/2018 2668961801P102050 E 781-13610-5021 104.98 GARAGE STOCK OPER SUPPLIES VEH #327 (0856) 4/20/2018 2668961801P102064 E 781-13610-5021 29.64 GARAGE STOCK OPER SUPPLIES 4/20/2018 2668961801P102068 E 781-13610-5021 -23.40 GARAGE OPER SUPPLIES UNITED LABORATORIES 4/20/2018 266898INV220091 E 710-13941-5021 681.19 HEADWORKS ODOR CONTROL SUPPLIES 4/25/2018 267009INV220418 E 710-13315-5021 1,484.25 SEWER MAINT OPER SUPPLIES UNITED SITE SERVICES OF CA 4/20/2018 266899114-6597550 E 710-13922-5051 208.85 PORTABLE RESTROOM FACILITIES SERVICES (04/0 UNIVAR USA INC 4/25/2018 267011SJ873059 E 710-13944-5021 2,559.81 FY 2017-2018 SODIUM HYPOCHLORITE 4/25/2018 267011SJ873266 E 710-13964-5021 5,202.66 FY 2017-2018 SODIUM BISULFITE 4/25/2018 267011SJ873846 E 710-13944-5021 2,558.91 FY 2017-2018 SODIUM HYPOCHLORITE 4/27/2018 267076SJ874461 E 710-13944-5021 2,611.59 FY 2017-2018 SODIUM HYPOCHLORITE 4/27/2018 267076SJ874556 E 710-13964-5021 5,215.67 FY 2017-2018 SODIUM BISULFITE UPS FREIGHT 4/25/2018 2670130000V52111158 E 710-13944-5051 185.46 OUTGOING FREIGHT CHARGES VWR INTERNATIONAL LLC 4/20/2018 2669018081870327 E 710-13951-5021 95.88 LAB SUPPLIES 4/20/2018 2669018081962509 E 710-13951-5021 22.25 LAB SUPPLIES 4/20/2018 2669018081966864 E 710-13951-5021 38.96 LAB SUPPLIES 4/20/2018 2669018081966865 E 710-13951-5021 24.89 LAB SUPPLIES 4/20/2018 2669018081966866 E 710-13951-5021 22.02 LABORATORY SUPPLIES 4/20/2018 2669018081970338 E 710-13951-5021 1,622.49 LABORATORY SUPPLIES 4/20/2018 2669018081982822 E 710-13951-5021 695.35 LABORATORY SUPPLIES 4/25/2018 2670168082002801 E 710-13951-5021 61.42 LABORATORY SUPPLIES 4/25/2018 2670168082040765 E 710-13951-5021 681.08 LABORATORY SUPPLIES 4/25/2018 2670168082044364 E 710-13951-5021 406.59 LABORATORY SUPPLIES 4/25/2018 2670168082044365 E 710-13951-5021 547.23 LABORATORY SUPPLIES W.W. GRAINGER INC. 4/18/2018 2668269746347484 E 710-13941-5051 57.41 OPERATING SUPPLIES 4/20/2018 2669029748388072 E 781-13610-5028 73.95 GARAGE OPER SUPPLIES 4/20/2018 2669029750945199 E 710-13932-5051 120.61 OPERATING SUPPLIES 4/20/2018 2669029753555748 E 710-13932-5051 88.13 OPERATING SUPPLIES 4/20/2018 2669029753737627 E 710-13942-5051 428.05 OPERATING SUPPLIES Tuesday, May 1, 2018 Page 19 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco PUBLIC WORKS W.W. GRAINGER INC. 4/27/2018 2670779752103227 E 710-13922-5051 -511.95 LED REPLACEMENT LAMPS-50W RETURN 4/27/2018 2670779753711598 E 710-13932-5051 319.36 MAINTENANCE SUPPLIES 4/27/2018 2670779756673878 E 710-13932-5051 511.95 MAINTENANCE SUPPLIES 4/27/2018 2670779757634259 E 710-13932-5051 -319.36 MAINTENANCE SUPPLIES RETURN 4/27/2018 2670779759401830 E 710-13922-5051 230.04 MAINTENANCE SUPPLIES 4/27/2018 2670779761479030 E 781-13610-5021 79.18 SIGNALS OPER SUPPLIES WATER ENVIRONMENT FEDERATION 4/18/2018 266825CC368839 E 710-13953-5022 272.50 BS-MANUALS AND BOOKS FOR ENVIRONMETAL C WECO INDUSTRIES LLC 4/18/2018 2668270040586-IN E 710-13315-5021 663.68 SEWER MAINT OPER SUPPLIES 4/27/2018 2670780040185-IN E 710-13315-5021 331.60 SEWER MAINT OPER SUPPLIES 4/27/2018 2670780040207-IN E 710-13315-5021 783.00 SEWER MAINT OPER SUPPLIES WEST COAST POWDER COATING 4/25/2018 2670190398396 E 720-13720-5021 4,275.00 PARKING DISTRICT OPER SUPPLIES WESTERN PACIFIC SIGNAL LLC 4/27/2018 26707924905 E 100-13450-5021 864.04 BRISBANE SIGNALS OPER SUPPLIES WILSEY HAM, INC 4/18/2018 26682822047 E 100-13210-5005 721.00 SSF LEGAL DESCRIPTION APN 015 010 810 WINGFOOT COMMERCIAL TIRE SYSTM4/27/2018 267081184-1082882 E 781-13610-5001 184.33 GARAGE-VEH #311 ROAD SERVICE WINZER CORPORATION 4/27/2018 2670826096061 E 781-13610-5021 698.76 GARAGE STOCK OPER SUPPLIES 4/27/2018 2670826097269 E 781-13610-5021 27.90 GARAGE STOCK OPER SUPPLIES Payments issued for PUBLIC WORKS $187,494.67 BALANCE SHEET ARTHUR RIVERA 4/27/2018 267061E18-0351 B 270-21703 500.00 ENCROACH DEPOSIT,NOOR AVE BLACK BEAR PAVING & GRADING 4/27/2018 267032E17-0374 B 270-21703 2,000.00 ENCROACH DEPOSIT, 58 S LINDEN AVE BRYAN LYNCH 4/18/2018 266800E18-0093 B 270-21703 2,000.00 REFUNDABLE DEPOSIT, 11 ORANGE AVE CABLECOM LLC 4/25/2018 266923E17-0713 B 270-21703 200.00 ENCROACH DEPOSIT, 160 S LINDEN AVE 4/25/2018 266923E18-0216 B 270-21703 576.00 ENRCOACH DEPOSIT, 401 E. GRAND AVE. CITY OF BURLINGAME 4/18/2018 2667781ST QTR 2018/2018 YRB 280-21204 53,861.40 BID ASSESSMENTS PASS THROUGH COTTON, SHIRES & ASSOC INC. 4/18/2018 26678232233 B 270-21703 2,451.25 560 ECCLES AVE - GEOTECH REVIEW (E18-0087) EDDY'S PLUMBING & ROOFING 4/20/2018 266855E17-0237 B 270-21703 1,200.00 ENCROACH DEPOSIT, 58 S LINDEN AVE. JONATHAN TANUWIDJAJA 4/25/2018 267002E17-0289 B 270-21703 500.00 ENCROACH DEPOSIT, 214 DEL MONTE AVE JOSE ECHEVERRIA 4/25/2018 266944E17-0528 B 270-21703 500.00 ENCROACH DEPOSIT, AIRPORT BLVD & UTAH PACIFIC PLUMBING & SEWER SVCS 4/25/2018 266975E18-0263 B 270-21703 576.00 ENCROACH DEPOSIT, 175 SYLVESTER RD STATE BOARD OF EQUALIZATION 4/25/2018 26699899-252901 B 785-21201 177.82 JAN18-MAR18 SALES AND USE TAX ACCRUAL 4/25/2018 26699899-252901 B 280-21201 36.09 JAN18-MAR18 SALES AND USE TAX ACCRUAL Tuesday, May 1, 2018 Page 20 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco BALANCE SHEET STATE BOARD OF EQUALIZATION 4/25/2018 26699899-252901 B 100-21201 1,569.05 JAN18-MAR18 SALES AND USE TAX ACCRUAL 4/25/2018 26699899-252901 B 720-21201 15.68 JAN18-MAR18 SALES AND USE TAX ACCRUAL 4/25/2018 26699899-252901 B 781-21201 163.98 JAN18-MAR18 SALES AND USE TAX ACCRUAL 4/25/2018 26699899-252901 B 710-21201 964.38 JAN18-MAR18 SALES AND USE TAX ACCRUAL TURNER CONSTRUCTION 4/25/2018 267007E18-0324 B 270-21703 1,000.00 ENCROACH DEPOSIT, 1000 GATEWAY BLVD Payments issued for BALANCE SHEET $68,291.65 CAPITAL IMPROVEMENTS AECOM TECHNICAL SERVICES, INC.4/20/2018 2668332000044963-3 E 710-99999-5999 1,202.73 ON CALL BIOLOGICAL SCIENCES SERVICES FY 17-1 ANCHOR ENGINEERING, INC. 4/20/2018 2668383284 E 510-99999-5999 10,709.25 ON CALL CONSTRUCTION INSPECTION SERVICES S APPLIED VIDEO SOLUTIONS, INC. 4/27/2018 267026SSCH0417-1 E 510-99999-5999 35,775.75 INSTALLATION OF SECURITY CAMERAS - CITY HAL BARKERBLUE INC 4/18/2018 2667730000607563 E 710-99999-5999 1,317.60 WET WEAHTER & DIGESTER IMPROVEMENTS - PL 4/18/2018 2667730000607636 E 710-99999-5999 35.00 WET WEAHTER & DIGESTER IMPROVEMENTS - PL BKF ENGINEERS 4/20/2018 26684018040331 E 710-99999-5999 1,493.50 ON CALL TASK ORDER 2017-2: POTHOLING FOR S 4/27/2018 26703118040018 E 510-99999-5999 2,419.00 ON CALL CIVIL ENGINEERING SERVICES BRENEMAN INC 4/25/2018 2669191412 E 510-99999-5999 33,638.34 ALTA LOMA PARK RENOVATION CALLANDER ASSOC LANDSCAPE 4/27/2018 26703517007-13 E 510-99999-5999 2,120.56 ON CALL LANDSCAPE ARCHITECTURAL SERVICES CIVIL ENGINEERS SCHAAF & WHEELER CONSUL4/18/2018 26681929375 E 740-99999-5999 307.50 ON CALL WATER RESOURCES SERVICES FY 17-18 4/18/2018 26681929376 E 740-99999-5999 1,767.50 ON CALL WATER RESOURCES FY 17-18 4/18/2018 26681929377 E 740-99999-5999 820.00 ON CALL WATER RESOURCES 4/18/2018 26681929491 E 740-99999-5999 2,507.50 ON CALL WATER RESOURCES FY 17-18 4/18/2018 26681929492 E 740-99999-5999 1,085.00 ON CALL WATER RESOURCES 4/27/2018 26706628778 E 740-99999-5999 490.00 ON CALL WATER RESOURCES 4/27/2018 26706628778a E 740-99999-5999 1,040.00 ON CALL WATER RESOURCES FY 17-18 E-BUILDER INC 4/20/2018 2668544554 E 510-99999-5999 3,690.00 PROJECT MANAGEMENT SOFTWARE IMPLEMENT 4/20/2018 2668544612 E 510-99999-5999 4,619.44 PROJECT MANAGEMENT SOFTWARE IMPLEMENT ERLER & KALINOWSKI, INC. 4/18/2018 266792B70050.03-03 E 710-99999-5999 128.96 PROGRAM MANAGEMENT SERVICES FOR WET W FEDEX 4/20/2018 2668596-105-98175 E 510-99999-5999 31.43 DOCUMENTS FOR SOUTH AIRPORT BRIDGE PROJE FEHR AND PEERS 4/27/2018 267041121566 E 510-99999-5999 7,913.06 ON CALL TRAFFIC SERVICES FY 17-18 FLEXGROUND SURFACES, INC 4/27/2018 2670420218 E 510-99999-5999 1,798.39 INSTALLATION OF ENDURA FLEX KITCHELL CEM 4/18/2018 26679977875 E 510-99995-5999 42,339.00 COMMUNITY CIVIC CAMPUS, PM SERVICES, KITC MARK THOMAS & CO. INC. 4/27/2018 26705130415 E 510-99999-5999 4,007.50 ON CALL SERVICES FOR CIVIL ENGINEERING Tuesday, May 1, 2018 Page 21 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco CAPITAL IMPROVEMENTS NINYO AND MOORE GEOTECHNICAL 4/27/2018 267054216803 E 510-99999-5999 2,597.50 ON CALL GEOTECHNICAL ENGINEERING AND MAT RED VALVE CO 4/25/2018 266983659017 E 740-99999-5999 25,963.01 PW- FRANCISCO TERRACE STORM DRAINS ROZZI REPRODUCTION & SUPPLY IN4/27/2018 267063146404 E 510-99999-5999 90.43 PLANS AND SPECS FOR ENGINEERING PROJECT M SIM ARCHITECTS INC 4/20/2018 266890018086 E 510-99999-5999 12,000.00 ON CALL ARCHITECTURAL SERVICES FY 17-18 VULCAN MATERIALS CO - WEST DIV4/25/2018 26701504242018 E 510-99999-5999 5,093.06 READY MIX CONCRETE, AGGREGATES WILSEY HAM, INC 4/18/2018 26682821858 E 510-99999-5999 3,991.94 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 4/18/2018 26682821916 E 510-99999-5999 1,072.50 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 4/18/2018 26682821991 E 510-99999-5999 4,717.00 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 4/18/2018 26682921999 E 710-99999-5999 832.50 ON-CALL CIVIL ENGINEERING SERVICES 4/20/2018 26690321802 E 510-99999-5999 10,563.03 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 4/20/2018 26690322002 E 710-99999-5999 7,005.00 ON-CALL CIVIL ENGINEERING SERVICES 4/20/2018 26690322030 E 710-99999-5999 1,176.00 ON CALL WATER RESOURCES SERVICES 4/27/2018 26708022056-A E 510-99999-5999 5.03 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 4/27/2018 26708022056-B E 510-99999-5999 6,557.52 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 WOODARD & CURRAN INC 4/20/2018 26690425074 E 710-99999-5999 10,219.55 2017-1 SODIUM HYPOCHLORITE FACILITY REHABI Payments issued for CAPITAL IMPROVEMENTS $253,141.08 DESIGNATED FUND BALANCE GUN BY GUN 4/27/2018 26704404/25/2018 B 280-27416 5,000.00 CONTRIBUTION TO SMC GUN BUYBACK PROGRA ICC NAPA SOLANO CHAPTER 4/18/2018 266825CC369059 B 280-27465 348.00 PP-ICC EXAMS COMM MECH INSP/JOSEPH BLDG JAMES STANDFIELD CATERING 4/25/2018 2669563762 B 280-27408 750.00 VOLUNTEER APPRECIATION EVENT - 4/17 KELLI JO CULLINAN 4/18/2018 2667842-16-4/4/18 B 280-27402 53.62 EMPLOYEE REIMB FOR K. CULLINAN - SENIOR SUP SAN MATEO COUNTY TRANSIT DISTR4/25/2018 2669851181005 B 280-27402 329.50 REDIWHEELS FOR THE MONTH OF JANUARY 2018 4/25/2018 2669852182005 B 280-27402 236.50 ONE WAY REDI-WHEELS FOR FEB 1-FEB. 28, 2018 ZIGI LI 4/25/2018 266959JDS4-24-18 B 280-27414 1,500.00 2018 JACK DRAGO YOUTH ART SCHOLARSHIP WI Payments issued for DESIGNATED FUND BALANCE $8,217.62 REFUNDS/REIMBURSEMENTS ALYSSA FERNANDO 4/25/2018 2669491053625 R 100-17250-35301 350.00 DAMAGE DEPOSIT RETURN IN FULL FOR HALL DE CAROLYN HAO 4/18/2018 2667961052935 R 100-17260-35306 55.00 REFUND - SPRING YOGA CLASS 4/25/2018 2669531053374 R 100-17260-35306 14.00 REFUND CAN NO LONGER ATTEND CANNING CLA DAVID MCCANN 4/25/2018 2669691053248 R 100-17260-35306 4.00 REFUND FOR CANCELLED CLASS ON MAY 3, 2018 Tuesday, May 1, 2018 Page 22 of 23 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/16/2018 4/29/2018 -City of South San Francisco REFUNDS/REIMBURSEMENTS DEBORAH YORK 4/25/2018 2670201053247 R 100-17260-35306 5.00 REFUND FOR ONE CANCELLED EXERCISE CLASS DIANA LYN CLEMENTE 4/25/2018 2669311053518 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK EDITH DACORON 4/18/2018 2667861053085 R 100-17250-35301 75.00 APPLICANT ADJUSTED TIME OF THEIR HALL RENT GINA MATSON 4/25/2018 2669671053249 R 100-17260-35306 4.00 REFUND OF CLASS CANCELLED ON MAY 3, 2018 IGNER OSMNI CEBALLOS 4/25/2018 2669261053523 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF WEST. PARK SH JANICE HILL 4/25/2018 2669551053254 R 100-17260-35306 4.00 REFUND FOR ONE MISSED EXERCISE CLASS ON M JO ZEMKE 4/18/2018 2668301052904 R 100-17250-35301 66.00 PARTIAL REFUND OF PICNIC AREA LAURA CUNNINGHAM 4/25/2018 2669351053306 R 100-17230-35303 32.50 REFUND FOR AQUATICS CLASS LEV WEKSELGREENE 4/25/2018 26701863498 R 100-00000-35705 16.00 FINES & FEES REFUND OLGA MACHADO 4/25/2018 2669621053511 R 100-17250-35301 350.00 REFUND OF DEPOSIT -HALL RENTAL ORIYE "ORA" SEYLER 4/18/2018 2668211053079 R 100-17250-35301 500.00 DAMAGE DEPOSIT RETURNED IN FULL FOR A HAL SHAUNA DEVORE 4/18/2018 2667881053135 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR ORANGE PARK SHELTER TOM CARSON 4/18/2018 26677504/09/18 R 100-00000-35602 825.00 SUBPOENA WITHDRAWAL REFUND $825.00 TO A TOSHIE KIM 4/25/2018 2669571053250 R 100-17260-35306 4.00 REFUND FOR CANCELLED CLASS ON MAY 3, 2018 Payments issued for REFUNDS/REIMBURSEMENTS $2,904.50 TOTAL PAYMENTS FOR PERIOD $1,227,089.48 Tuesday, May 1, 2018 Page 23 of 23 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-392 Agenda Date:5/9/2018 Version:1 Item #:14. Report regarding resolution supporting the Veterans and Affordable Housing Bond Act 2018.(Mike Futrell, City Manager) RECOMMENDATION It is recommended that City Council approve a resolution in support of the Veterans and Affordable Housing Bond Act 2018. BACKGROUND/DISCUSSION Housing affordability is an urgent issue facing many communities in California,where a majority of renters (3 million households)pay more than 30 percent of their income toward rent and nearly one-third (over 1.5 million households)spend more than 50 percent of their income on rent.The housing crisis is a contributing factor to homelessness in our communities.California’s homeownership rates are at the lowest point since the 1940’s.Recent housing production levels are about half of pre-recession levels (roughly 200,000 per year)and are far short of the state’s projected housing need for 180,000 new homes per year. The proceeds from the 2006 housing bond that helped create and preserve affordable apartments,urban infill infrastructure,and single-family homes have been expended.Even though federal funding for affordable housing comprises a significant portion of California’s resources to support affordable housing,federal spending has been on the decline in recent years.Between 2003 and 2015,Community Development Block Grant (CDBG)and HOME funds allocated to California by the U.S.Department of Housing and Urban Development (HUD)to produce affordable housing units have declined by 51 percent and 66 percent respectively. Last September the California Legislature passed and Governor Brown signed SB 3 (Beall),which placed the $4 billion Veterans and Affordable Housing Bond Act on the November 6, 2018 general election ballot. The Veterans and Affordable Housing Bond Act will provide funding to support multifamily housing,higher density housing near transit,infill infrastructure,farmworker housing,first-time home buyer assistance,and veteran home loans. If approved by voters in November,the Veterans and Affordable Housing Bond will fund a number of programs and breathe new life into existing housing programs that have proven,over the years,to be effective.California cities are eager to access much needed affordable housing funding to jumpstart construction. City of South San Francisco Printed on 5/4/2018Page 1 of 2 powered by Legistar™ File #:18-392 Agenda Date:5/9/2018 Version:1 Item #:14. Programs that would be funded under the bond include: ·Multifamily Housing Program - $1.5 billion ·Transit-Oriented Development Implementation Program - $150 million ·Infill Incentive Grant Program - $300 million ·Joe Serna, Jr. Farmworker Housing Grant Fund - $300 million ·Local Housing Trust Fund Matching Grant Program - $300 million ·CalHome Program - $300 million ·CalVet Home Loan Program -:$1 billion ·Self-Help Housing Fund - $150 million The League of California Cities has announced its support for the Veterans and Affordable Housing Bond Act 2018. FISCAL IMPACT There is no impact to budget. CONCLUSION The Veterans and Affordable Housing Bond Act 2018 is designed to spur investments in local communities, improve neighborhoods and the quality of life for veterans,very low-and low-income individuals and families, and farmworkers by providing much-needed funding to increase affordable housing development in the midst of a major housing affordability crisis. City of South San Francisco Printed on 5/4/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-393 Agenda Date:5/9/2018 Version:1 Item #:14a. Resolution supporting the Veterans and Affordable Housing Bond Act 2018. WHEREAS,housing affordability is an urgent issue facing many communities in California,where a majority of renters (3 million households)pay more than 30 percent of their income toward rent and nearly one-third (over 1.5 million households) spend more than 50 percent of their income on rent; and WHEREAS, the housing crisis is a contributing factor to homelessness in our communities; and WHEREAS, California’s homeownership rates are at the lowest point since the 1940’s; and WHEREAS,recent housing production levels are about half of pre-recession levels (roughly 200,000 per year) and are far short of the state’s projected housing need for 180,000 new homes per year; and WHEREAS,the proceeds from the 2006 housing bond that helped create and preserve affordable apartments, urban infill infrastructure, and single-family homes have been expended; and WHEREAS,even though federal funding for affordable housing comprises a significant portion of California’s resources to support affordable housing, federal spending has been on the decline in recent years; and WHEREAS,between 2003 and 2015,Community Development Block Grant (CDBG)and HOME funds allocated to California by the U.S.Department of Housing and Urban Development (HUD)to produce affordable housing units have declined by 51 percent and 66 percent respectively; and WHEREAS,last year the Legislature passed and Governor Brown signed SB 3 (Beall),which placed the $4 billion Veterans and Affordable Housing Bond Act on the November 6, 2018 general election ballot; and WHEREAS,the Veterans and Affordable Housing Bond Act will provide funding to support multifamily housing,higher density housing near transit,infill infrastructure,farmworker housing,first-time home buyer assistance, and veteran home loans. THEREFORE BE IT RESOLVED that the City of South San Francisco hereby supports the Veterans and Affordable Housing Bond Act on the November 6,2018 ballot to infuse much needed funding to support important affordable housing projects and spur housing construction statewide; and THEREFORE BE IT FURTHER RESOLVED that the City of South San Francisco supports and can be listed as a member of the Affordable Housing Now coalition. City of South San Francisco Printed on 5/10/2018Page 1 of 2 powered by Legistar™ File #:18-393 Agenda Date:5/9/2018 Version:1 Item #:14a. ***** City of South San Francisco Printed on 5/10/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-389 Agenda Date:5/9/2018 Version:1 Item #:15. Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard.(Eunejune Kim,Director of Public Works) RECOMMENDATION It is recommended that the City Council approve a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra near Westborough Boulevard. BACKGROUND/DISCUSSION City Council has authorized the emergency repair work and budget by resolution at previous meetings on February 14,2018,March 14,2018,March 28,2018,and April 25,2018.The current resolution is required to continue the emergency work.Authorizing the continuation of emergency repair work will be a recurring council item until project completion. Previous council actions establishing the project and budget are below: On February 14,2018,City Council adopted a resolution authorizing emergency repair work (“Project”)to address the storm drain failure located in the vicinity of Junipero Serra Boulevard,just north of Westborough Boulevard.City Council authorized an agreement with Interstate Grading &Paving of South San Francisco,CA (“Contractor”)to perform the Project in the amount of $537,525.City Council also authorized an agreement with Cotton,Shires &Associates to design and inspect the Project repair work.The authorized repair work is to clear out the debris,stabilize the undermined cavity with engineered fill,fix the storm drain lines,and reconstruct the failed portion of the roadway accordingly.The Council authorized Budget Amendment No. 18.023 in the amount of $663,525 to cover the cost of the Project. On March 14,2018,City Council adopted the continuation of the Project and authorized Budget Amendment No.18.026 in the amount of $23,845,increasing the total Project budget to $687,371.On March 28,2018 and April 25,2018,City Council adopted a resolution authorizing the further continuation of emergency repair work.To date,Interstate Grading &Paving has continued the traffic control on Junipero Serra by installing K- rails,cleared and grubbed the affected area,removed the unsafe street section,plugged the storm drain system to prevent any storm water from further erosion,and stabilized the area.Due to the recent rains,however,the repair work has made slow progress. Thus, additional time to complete the emergency repair work is needed. Cotton,Shires &Associates continues to be present onsite to inspect the progress of work.Although the site has been stabilized,it is still an extremely dangerous condition for the public.Thus,continuing the Project to complete associated grading,repair and construction work is necessary to cure the dangerous condition and the threat to public health and safety. To date, the work is approximately 50 percent complete. City of South San Francisco Printed on 5/4/2018Page 1 of 2 powered by Legistar™ File #:18-389 Agenda Date:5/9/2018 Version:1 Item #:15. As required by Public Contract Code section 22050(c)(1),this emergency repair project will be placed back on future regular City Council meeting agendas for the Council to review this emergency action and determine,by a four-fifths vote,whether there is a need to continue the action,until such emergency repairs have been completed and the project terminated.Adoption of the associated resolution authorizes the continuance of the emergency repair work to address the storm drain failure and related repairs. No budget amendments are being proposed at this time. The following is the current project budget: Projected Initial Repair with Interstate Grading & Paving $ 71,253 Repair Contract with Interstate Grading & Paving $537,525 Initial Engr. with Cotton Shires & Associates $ 11,263 Repair Engineering with Cotton Shires & Associates $ 67,330 Total Project Budget $687,371 During the course of the emergency repair,additional work may be needed and the project budget will be monitored and reconciled, which may include additional budget amendments. There are no federal funds being utilized by this project.There are no disadvantaged business enterprise (DBE) goals. FUNDING Currently,the emergency repair work is funded.This emergency repair work may require an additional budget amendment should any unforeseen issues arise and need to be addressed or additional work needs to be performed. CONCLUSION Approving the resolution and adopting the findings will authorize the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra near Westborough Boulevard. City of South San Francisco Printed on 5/4/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-390 Agenda Date:5/9/2018 Version:1 Item #:15a. Resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard. WHEREAS,on February 14,2018,City Council adopted a resolution authorizing emergency repair work to address the storm drain failure located in the vicinity of Junipero Serra Boulevard,just north of Westborough Boulevard;City Council authorized an agreement with Interstate Grading &Paving of South San Francisco,CA (“Contractor”)to perform the repair work in the amount of $537,525;and City Council approved Budget Amendment No. 18.023 in the amount of $663,525 to cover the cost of the emergency repair project; and WHEREAS,City Council also authorized an agreement with Cotton Shires &Associates to design and inspect the repair work,and to be present on-site during the emergency repair work to provide additional engineering assessments as necessary due to the urgent and unforeseen nature of the proposed repair work; and WHEREAS,the authorized repair work is to clear out the debris,stabilize the undermined cavity with engineered fill, fix the storm drain lines, and reconstruct the failed portion of the roadway accordingly; and WHEREAS,on March 14,2018,City Council approved Budget Amendment No.18.026 in the amount of $23,845, increasing the total emergency repair project budget to $687,371; and WHEREAS,on March 28,2018 and April 25,2018,City Council adopted a resolution authorizing further continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard; and WHEREAS,to date,the Contractor has continued the traffic control on Junipero Serra by installing K-rails, cleared and grubbed the affected area,removed the unsafe street section,plugged the storm drain system to prevent any storm water from further erosion, and stabilized the area; and WHEREAS, Cotton, Shires & Associates continues to be present onsite to inspect the progress of work; and WHEREAS,although the site has been stabilized,it is still an extremely dangerous condition for the public and additional emergency repair work is still needed to eliminate the dangerous conditions. FINDINGS City of South San Francisco Printed on 5/10/2018Page 1 of 3 powered by Legistar™ File #:18-390 Agenda Date:5/9/2018 Version:1 Item #:15a. WHEREAS, the City Council of the City of South San Francisco hereby finds as follows: A.Pursuant to California Public Contract Code Section 20168,the public interest and necessity demanded the immediate commencement of the above-described work on Junipero Serra in the City and the expenditure of public money for such work to safeguard life, health and property; and B.Pursuant to California Public Contract Code Section 22050,substantial evidence as set forth in the staff report prepared concerning this resolution,and as set forth in this resolution,establishes that emergency conditions continue to exist on Junipero Serra in the City that threaten public health and safety due the storm drain damage,and such emergency conditions would not permit additional delay resulting from competitive solicitation for bids for the work staff ordered done at such properties as described above,and such work continues to be necessary to respond to the emergency conditions on Junipero Serra and eliminate dangerous public road conditions; and C.Terminating the emergency repair project now and let the remaining work on Junipero Serra to competitive bidding would jeopardize public health,safety and welfare;risk additional damage to public and private property;and result in the public incurring additional expense,including,but not limited to,additional expense due to delay and further damage.Therefore,it remains that competitive bidding of such work would not produce an advantage for the public; and D.The emergency work authorized on Junipero Serra in the City continues to be statutorily exempt from the requirements of the California Environmental Quality Act (CEQA)pursuant to CEQA Guidelines Section 15269, subparagraphs (b) and (c). NOW,THEREFORE,the City Council of the City of South San Francisco hereby does resolve,by at least a four-fifths vote, as follows: 1.The above recitals are true and correct and hereby declared to be findings of the City Council of the City of South San Francisco. 2.The City Council determines that the emergency conditions at Junipero Serra Boulevard near Westborough Boulevard threatening public health and safety continue to exist and thus authorizes the continuation of emergency repair work to address the storm drain failure emergency and related repairs. 3.City staff is directed,in accordance with California Public Contract Code Section 22050(c)(1), to place on future regular agendas of the City Council an item concerning the contracts authorized pursuant to this resolution so that the City Council may determine,by at least a four-fifths vote, whether there is a need to continue the emergency work described above or whether such work may be terminated. City of South San Francisco Printed on 5/10/2018Page 2 of 3 powered by Legistar™ File #:18-390 Agenda Date:5/9/2018 Version:1 Item #:15a. 4.This resolution shall become effective immediately. 5.Each portion of this resolution is severable.Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction,then the remaining resolution portions shall be and continue in full force and effect,except as to those resolution portions that have been adjudged invalid.The City Council hereby declares that it would have adopted this resolution and each section,subsection,clause,sentence,phrase and other portion thereof, irrespective of the fact that one or more section,subsection,clause sentence,phrase or other portion may be held invalid or unconstitutional. ***** City of South San Francisco Printed on 5/10/2018Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-407 Agenda Date:5/9/2018 Version:1 Item #:16. Report regarding letter to the California Public Employees Retirement System (CalPERS)opposing Assembly Bill 1912 (Richard Lee, Director of Finance) RECOMMENDATION It is recommended that the City Council issue a letter to the California Public Employees Retirement System (CalPERS) opposing Assembly Bill 1912. BACKGROUND/DISCUSSION Assembly Bill 1912,introduced by Assembly Member Rodriguez on January 23,2018,addresses joint and several liability with regard to Joint Powers Authorities (JPAs).Principally,AB 1912,would assess joint and several liability for all unfunded pension liability and other post-employment benefit (OPEB)liability to existing and future JPA members on a prospective and retroactive basis. The California Public Employees’Retirement System (CalPERS)is considering a formal position on AB 1912. The Board of Administration’s Finance and Administration Committee will meet on Wednesday,May 15,2018, to consider this item.To clarify,AB 1912 would unilaterally apply to all pension systems in the State of California,not just CalPERS.The impetus for CalPERS’consideration of support for AB 1912 stems from its experience with a former JPA in Southern California that participated in CalPERS for pension benefits.Upon dissolution of the JPA,the former member agencies abdicated their responsibility for the JPA’s unfunded pension liabilities.In March 2017,the CalPERS Board of Administration approved to reduce the pension benefits for the JPA’s retired annuitants by up to as much as 63 percent. For reference, the City of South San Francisco is a member of a number of JPAs, including: ·Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA); ·Peninsula Clean Energy; and ·Peninsula Library System. FISCAL IMPACT The fiscal impact to the City of South San Francisco is difficult to estimate at this time.In its current form,AB 1912 would provide the retirement agency unilateral authority to assign “equitable”liability amongst current and former JPA members if agencies cannot agree how to apportion liabilities. CONCLUSION Opposition to AB 1912 is paramount to the viability of Joint Powers Authorities in the State of California and in the City of South San Francisco. Attachment Letter to California Public Employees’ Retirement System City of South San Francisco Printed on 5/4/2018Page 1 of 1 powered by Legistar™ Priya Mathur, President CalPERS Board of Administration 400 Q Street Sacramento, CA 95812 CC: Theresa Taylor, Chair, Finance and Administration Committee, CalPERS Board of Administration; Bill Slaton, Local Government Employer Appointee, CalPERS Board of Administration; Marcie Frost, Chief Executive Officer, CalPERS; Dane Hutchings, Legislative Representative, League of California Cities Re: CalPERS Finance and Administration Committee Item 6C Dear President Mathur, The City Council of the City of South San Francisco formally opposes AB 1912, and request that the CalPERS Board of Administration and Finance and Administrative Committee adopt a NO POSITION on this measure. South San Francisco relies upon Joint Powers Authorities to provide risk mitigation, clean energy generation, and regional library services to its residents. AB 1912 threatens the viability of existing and future JPAs, and marks a significant deviation from current law. Furthermore, AB 1912 would further exacerbate the City of South San Francisco’s struggle with long term financial sustainability due to the impact of CalPERS’ recent history of changes to its asset allocation, discount rate, and amortization policy. Applying joint and several liability on a retroactive basis to existing JPAs is antithetical to the parameters set forth in the original agreements between member agencies, and will certainly be subject to costly litigation. Thank you for your consideration. Sincerely, Liza Normandy, Mayor Karyl Matumoto, Mayor Pro Tempore Mark Addiego, Councilmember Richard Garbarino, Councilmember Pradeep Gupta, PhD., Councilmember CITY OF SOUTH SAN FRANCISCO SPEAKER CARD To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes Please indicate which item you'd like to speak on: 1) Public Continents, or 2) Agenda Item J Name: t ' l,/(y f � ^� , Date: Pronounced:" wr Address (optional) CITY OF SOUTH SAN FRANCISCO SPEAKER CARD To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes Please indicate which item you'd like to speak on: _Public Comments, or 2) Agenda Item "+ Name: et )lu -�J Date: V�1 Pronounced: Address (optional CITY OF SOUTH SAN FRANCISCO SPEAKER CARD To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are linuted to three (3) tninutes Please indicate which item vou'd like to speak on: 1 --Public Continents, or ?) `, Ag�e(nd-ia�Iteem jI:t Name: ,I" t i.-I (71 9 �LUVDate• Pronounced: Address (optional CITY OF SOUTH SAN FRANCINA-0 SPEAKER CARD To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes Please indicate which item you'd like to speak on: D Public Conunents, or 2) _Agenda Itemrl Name: �� Date: !' 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