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2018-05-23 e-packet@7:00
Wednesday, May 23, 2018 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda May 23, 2018City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. LIZA NORMANDY, Mayor KARYL MATSUMOTO, Mayor Pro Tempore RICHARD A. GARBARINO, Councilman MARK ADDIEGO, Councilman PRADEEP GUPTA, Councilman FRANK RISSO, City Treasurer KRISTA MARTINELLI, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 8/21/2018 May 23, 2018City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Presentation of a proclamation recognizing May as National Military Appreciation month. (Karyl Matsumoto, Mayor Pro Tempore) 1. Presentation of a proclamation celebrating May as Kids to Park Month. (Richard Garbarino, Councilmember) 2. Recognition of Ziqi Li as the 2018 Jack Drago Cultural Arts Commission Youth Art Scholarship Award Recipient (Liza Normandy, Mayor) 3. Presentation of a proclamation recognizing May as Older Americans Month. (Karyl Matsumoto, Mayor Pro Tempore) 4. Presentation of a proclamation recognizing May as Hepatitis Awareness Month. (Liza Normandy, Mayor) 5. PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS Page 3 City of South San Francisco Printed on 8/21/2018 May 23, 2018City Council Regular Meeting Agenda PUBLIC HEARING Report regarding the third public hearing to receive public testimony regarding draft district maps for City Council elections in the City of South San Francisco pursuant to Elections Code Section 10010. (Mike Futrell, City Manager and Douglas Johnson, National Demographics Corporation) 6. ADMINISTRATIVE BUSINESS Report regarding study session for the Fiscal Year 2018-19 operating budget. (Richard Lee, Director of Finance) 7. Report regarding a study session for the proposed Capital Improvement Program for Fiscal Year 2018-19. (Justin Lovell, Public Works Administrator) 8. Report regarding a resolution approving a Memorandum of Agreement between the Department of the Army and the City of South San Francisco for technical assistance related to flood risk management at Colma and San Bruno Creeks, South San Francisco, California. (Mike Futrell, City Manager) 9. Resolution approving a Memorandum of Agreement between the Department of the Army and the City of South San Francisco for technical assistance related to flood risk management at Colma and San Bruno Creeks, South San Francisco, California. 9a. Report regarding a resolution approving low-income sewer rate rebate program. (Brian Schumacker, Plant Superintendent and Richard Lee, Director of Finance) 10. Resolution approving low income sewer rate rebate program.10a. Report regarding a resolution awarding a landscape maintenance services agreement to Brightview Landscape Services, Inc. of Menlo Park, California for citywide landscape maintenance services in an amount not to exceed $1,166,292 for a twenty-four (24) month term and amending the Parks and Recreation Department’s Fiscal Year 2018-19 and 2019-20 Operating Budgets pursuant to budget amendment #18.029 (Sharon Ranals, Parks and Recreation Director). 11. Resolution awarding a landscape maintenance services agreement to Brightview Landscape Services, Inc. of Menlo Park, California for citywide landscape maintenance services in an amount not to exceed $1,166,292 and amending the Parks and Recreation Department’s Fiscal Year 2018-19 and 2019-20 Operating Budgets pursuant to budget amendment #18.029. 11a. Page 4 City of South San Francisco Printed on 8/21/2018 May 23, 2018City Council Regular Meeting Agenda CONSENT CALENDAR Motion to approve the Minutes for the meetings of April 11, 2018, April 25, 2018 and May 9, 2018. 12. Motion confirming payment registers for May 23, 2018. (Richard Lee, Director of Finance) 13. Report regarding two resolutions consenting to the inclusion of properties within the City of South San Francisco in the Property Assessed Clean Energy Programs operated by the California Municipal Finance Authority and the California Statewide Communities Development Authority; authorizing the California Municipal Finance Authority and California Statewide Communities Development Authority to accept applications from property owners, conduct contractual assessment proceedings and levy contractual assessments within the City of South San Francisco; and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. (Mike Lappen, Economic Development Coordinator) 14. Resolution approving the inclusion of properties in the City of South San Francisco in the California Statewide Communities Development Authority Open Property Assessed Clean Energy Programs; authorizing the California Statewide Communities Development Authority to accept applications from property owners, conduct contractual assessment proceedings, and levy contractual assessments within the City of South San Francisco; and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. 14a. Resolution approving the inclusion of properties in the City of South San Francisco in the California Municipal Finance Authority Open Property Assessed Clean Energy Programs; authorizing the California Municipal Finance Authority to accept applications from property owners, conduct contractual assessment proceedings, and levy contractual assessments within the City of South San Francisco; and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. 14b. Report regarding a resolution rejecting all bids for the Water Quality Control Plant Effluent Basin Liner Replacement Project. (Sam Bautista, Principal Engineer) 15. Resolution rejecting all bids for the Water Quality Control Plant Effluent Basin Liner Replacement Project. 15a. Page 5 City of South San Francisco Printed on 8/21/2018 May 23, 2018City Council Regular Meeting Agenda Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19; and authorizing the City Manager to execute the necessary agreements. (Brian Schumacker, Water Quality Control Plant Superintendent) 16. Resolution approving purchase agreements for the furnishing bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19; and authorizing the City Manager to execute the necessary agreements. 16a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 6 City of South San Francisco Printed on 8/21/2018 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-434 Agenda Date:5/23/2018 Version:1 Item #:1. Presentation of a proclamation recognizing May as National Military Appreciation month. (Karyl Matsumoto, Mayor Pro Tempore) City of South San Francisco Printed on 5/17/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-433 Agenda Date:5/23/2018 Version:1 Item #:2. Presentation of a proclamation celebrating May as Kids to Park Month. (Richard Garbarino, Councilmember) City of South San Francisco Printed on 5/17/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-369 Agenda Date:6/13/2018 Version:1 Item #:3. Recognition of Ziqi Li as the 2018 Jack Drago Cultural Arts Commission Youth Art Scholarship Award Recipient (Liza Normandy, Mayor) City of South San Francisco Printed on 6/6/2018Page 1 of 1 powered by Legistar™ CITY OF SOUTH SAN FRANCISCO Certificate of Recognition Ziqi Li South San Francisco Mayor Liza Normandy and the City Council do hereby congratulate Ziqi Li, a student at South San Francisco High School, for receiving the 2018 Jack Drago Cultural Arts Commission Youth Art Scholarship award. Presented on this 23rd day of May, 2018, by the City Council of South San Francisco. Liza Normandy, Mayor Karyl Matsumoto, Mayor Pro Tempore Mark Addiego, Councilmember Richard Garbarino, Councilmember Pradeep Gupta, Councilmember City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-411 Agenda Date:5/23/2018 Version:1 Item #:4. Presentation of a proclamation recognizing May as Older Americans Month. (Karyl Matsumoto, Mayor Pro Tempore) City of South San Francisco Printed on 5/17/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-432 Agenda Date:5/23/2018 Version:1 Item #:5. Presentation of a proclamation recognizing May as Hepatitis Awareness Month. (Liza Normandy, Mayor) City of South San Francisco Printed on 5/17/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-318 Agenda Date:5/23/2018 Version:1 Item #:6. Report regarding the third public hearing to receive public testimony regarding draft district maps for City Council elections in the City of South San Francisco pursuant to Elections Code Section 10010.(Mike Futrell, City Manager and Douglas Johnson, National Demographics Corporation) RECOMMENDATION Staff recommends the City Council conduct a third public hearing to receive public testimony regarding draft district maps and election sequencing for five councilmembers with a rotating mayor system.Staff recommends City Council select two to five preferred “focus”maps,and provide any direction regarding map revisions or new maps. BACKGROUND/DISCUSSION On April 11,2018,the City Council adopted resolution no.52-2018 declaring the City’s intent to transition from at-large elections to district-based councilmember elections.Pursuant to Elections Code Section 10010, the City must hold at least five public hearings and transition to district-based elections in 90 days. The City Council held its first and second public hearings on April 25 and May 9,2018,repectively,to receive community input regarding district boundaries and composition of new council election districts,including whether the City should retain the current five councilmembers with a rotating mayor system or change to four by-district councilmembers and a separate citywide-elected mayor. The purpose of the third and fourth public hearings on May 23 and June 20 is to receive a report from the City’s demographer,National Demographic Corporation (NDC),who has prepared several draft district maps and sequences of elections for City Council consideration and public input.The public is invited to provide community input on whether the proposed draft district maps reflect the City’s neighborhoods,“communities of interest,” and other local factors. A public hearing is currently scheduled to occur on June 27th and July 11th to introduce and adopt an ordinance to implement the selected district map and sequence of elections. Mapping Process Before the second public hearing on May 9,no proposed district maps were made available.The initial deadline to submit proposed district maps for consideration at the third public hearing was May 11th. At the second public hearing on May 9,2018,the City Council provided direction to maintain the current five councilmembers with a rotating mayor system.Two districts would elect councilmembers in 2020 and every City of South San Francisco Printed on 5/17/2018Page 1 of 3 powered by Legistar™ File #:18-318 Agenda Date:5/23/2018 Version:1 Item #:6. four years thereafter. Three districts would elect councilmembers in 2022 and every four years thereafter. As of May 15,2018 NDC received 13 five-district draft maps dividing the city into five districts from members of the public via submissions in person at public hearings or the City Clerk’s office,email to DistrictElections@ssf.net,and online through the map drawing tool on the City’s website.Five additional maps dividing the city into only four districts were submitted prior to the May 9th Council decision to focus on five- district maps.Those maps were received from 24 different residents (eight residents submitted the same map). On May 16,the official draft district maps prepared by NDC and submitted maps from members of the public were made available on the City’s website at http://www.ssf.net/government/district-elections. The goal of the NDC maps is to start the discussion by providing a set of significantly different maps that show a range of options,not “the best”map.Over the course of the third and fourth public hearings,all maps will be discussed,narrowed down to “focus”maps,and potentially revised.If the City is prepared at the conclusion of the June 20th fourth public hearing to designate its preferred map,City Council can instruct staff to include the selected map in the draft ordinance at the June 27th fifth public meeting.If the City is not ready on June 20th to designate its preferred map,City Council may select the final map at the time the ordinance is introduced on June 27th. The public is welcome to continue participating in the process by drawing district lines and submitting their proposed district maps for the City by using paper maps.However,state law requires that all draft district maps must be available to the public at least seven days prior to consideration at a public hearing.The final selected map must also be published seven days prior to adoption by City Council.Therefore,the next deadline for members of the public to submit draft district maps prior to the fourth June 20th public hearing will be Friday, June 8, 2018. Equal Population Requirement under Federal Law The equal population requirement under federal law mandates that the total population of the largest and smallest districts cannot vary by more than ten percent of the ideal population size.The total population counts for the City must be based on the 2010 U.S.Census under state law.In a five-district map for the City,the ideal district population would be 12,726 persons in each district.Accordingly,the largest and smallest districts should have no more than a 1,276 person difference.As a rule of thumb,NDC suggests the districts be within five percent of the target district size.Slightly larger deviations are possible if population deviations are properly balanced with smaller deviations at the other end of the range.The demographic consultant will explain how this equal population requirement works in practice during its presentation of the draft district maps. Sequence of Elections The “sequencing of elections”referred to in Elections Code Section 10010 refers to the year each individual council district elects its representative councilmember.Under the current at-large system,all voters in the City vote every two years to select the two or three councilmember positions that are vacant that election year.With the change to by-district elections,each voter will only vote once every four years for a council representative, while the total number of Council seats vacant each election year will remain unchanged (two seats available in City of South San Francisco Printed on 5/17/2018Page 2 of 3 powered by Legistar™ File #:18-318 Agenda Date:5/23/2018 Version:1 Item #:6. while the total number of Council seats vacant each election year will remain unchanged (two seats available in 2020 and three seats available in 2022). Following public comment and the potential selection of two to five “focus”maps at the third public hearing on May 23,NDC will prepare a detailed list of election year sequencing options for each of the “focus”maps based on that public input. FISCAL IMPACT There is no fiscal impact to this 3rd public hearing. CONCLUSION Staff recommends the City Council receive the presentation from NDC regarding draft district maps and solicit public input on the draft district maps for five councilmembers with a rotating mayor system. ATTACHMENTS 1. NDC District Elections Presentation City of South San Francisco Printed on 5/17/2018Page 3 of 3 powered by Legistar™ Ci t y o f S o u t h S a n F r a n c i s c o 20 1 8 D i s t r i c t i n g I n i t i a l H e a r i n g s Ma y 2 3 , 2 0 1 8 Pr o j e c t T i m e l i n e Ma y 2 3 , 2 0 1 8 Da t e E v e n t Ap r i l 1 1 A d o p t e d r e s o l u t i o n o f i n t e n t t o c h a n g e t o d i s t r i c t e l e c t i o n s Ap r i l 2 5 1 st he a r i n g : g a t h e r p u b l i c i n p u t o n t h e c o m p o s i t i o n o f z o n e s Ma y 9 2 nd he a r i n g : g a t h e r p u b l i c i n p u t o n t h e c o m p o s i t i o n o f z o n e s No l a t e r t h a n Ma y 1 6 Dr a f t m a p s r e l e a s e d a t C i t y H a l l a n d o n C i t y w e b s i t e Ma y 2 3 3 rd he a r i n g : p u b l i c i n p u t o n d r a f t m a p s a n d e l e c t i o n s e q u e n c i n g Ju n e 2 0 4 th he a r i n g : p u b l i c i n p u t o n d r a f t m a p s a n d e l e c t i o n s e q u e n c i n g Ju n e 2 7 5 th he a r i n g : h e a r i n g a n d i n t r o d u c t i o n o f o r d i n a n c e Ju l y 1 1 6 th me e t i n g : A d o p t o r d i n a n c e 20 2 0 F i r s t b y - d i s t r i c t e l e c t i o n s i n t w o d i s t r i c t s 20 2 1 D i s t r i c t s r e d r a w n t o r e f l e c t 2 0 2 0 C e n s u s d a t a 20 2 2 F i r s t b y - d i s t r i c t e l e c t i o n s i n r e m a i n i n g t h r e e d i s t r i c t s 2 Tr a d i t i o n a l D i s t r i c t i n g C r i t e r i a Eq u a l P o p u l a t i o n Fe d e r a l V o t i n g R i g h t s A c t No R a c i a l Ge r r y m a n d e r i n g Co m m u n i t i e s o f i n t e r e s t Co m p a c t Co n t i g u o u s Vi s i b l e ( N a t u r a l & m a n - m a d e ) bo u n d a r i e s P l a n n e d f u t u r e g r o w t h Fe d e r a l L a w s Tr a d i t i o n a l C r i t e r i a Ma y 2 3 , 2 0 1 8 3 Ma y 9 , 2 0 1 8 4 He a v i l y L a t i n o N e i g h b o r h o o d s La t i n o e l i g i b l e v o t e r s a r e p a r t i c u l a r l y c o nc e n t r a t e d a l o n g H w y 1 0 1 a n d o n t h e n o r t h si d e o f E l C a m i n o R e a l ( H w y 8 2 ) b e l o w C h e s t n u t A v e . To c o m p l y w i t h t h e F e d e r a l V o t i n g R i g h ts A c t r e q u i r e m e n t s f o r d i s t r i c t s , t h e s e ne i g h b o r h o o d s m u s t n o t b e d i v i d e d i n a w a y t h a t d i l u t e s t h e i r v o t i n g s t r e n g t h . Ma y 9 , 2 0 1 8 5 He a v i l y A s i a n - A m e r i c a n N e i g h b o r h o o d s As i a n - A m e r i c a n s a r e p a r t i c u l a r l y c o n c e n t r at e d i n t h e n o r t h , i n t h e s o u t h w e s t , an d j u s t w e s t o f O r a n g e M e m o r i a l P a r k . To c o m p l y w i t h t h e F e d e r a l V o t i n g R i g h ts A c t r e q u i r e m e n t s f o r d i s t r i c t s , t h e s e ne i g h b o r h o o d s m u s t n o t b e d i v i d e d i n a w a y t h a t d i l u t e s t h e i r v o t i n g s t r e n g t h . Ma y 9 , 2 0 1 8 6 He a v i l y A f r i c a n - A m e r i c a n N e i g h b o r h o o d s Af r i c a n - A m e r i c a n s a r e m o r e t h a n 2 5 % o f C V A P o n l y d o w n t o w n j u s t n o r t h o f G r a n d . To c o m p l y w i t h t h e F e d e r a l V o t i n g R i g h ts A c t r e q u i r e m e n t s f o r d i s t r i c t s , t h e s e ne i g h b o r h o o d s m u s t n o t b e d i v i d e d i n a w a y t h a t d i l u t e s t h e i r v o t i n g s t r e n g t h . Ma p - D r a w i n g T o o l s Ma y 2 3 , 2 0 1 8 Us e t h e p a p e r m a p , t h e E x c e l m a p , t h e on l i n e t o o l , o r a n y o t h e r m a p Dr a w y o u r n e i g h b o r h o o d ; d r a w t h e d i s t r i c t yo u w a n t f o r y o u r a r e a ; o r d r a w a n e n t i r e ci t y w i d e m a p 7 Ma p s R e c e i v e d Ma y 2 3 , 2 0 1 8 8 Tw e n t y f o u r r e s i d e n t s s u b m i t t e d 1 8 p r o p o s e d m a p s Fi v e w e r e f o u r - d i s t r i c t m a p s On e i s a s i n g l e - d i s t r i c t m a p ( # 1 0 4 ) On e i s n o t p o p u l a t i o n b a l a n c e d ( # 1 1 0 ) Ei g h t r e s i d e n t s s u b m i t t e d t h e s a m e m a p ( # 1 0 1 ) El e v e n f u l l a n d l e g a l r e s i d e n t - s u b m i t t e d m a p s f o r C o u n c i l c o n s i d e r a t i o n ND C a d d e d 3 m a p s t o e n s u r e a f u l l r a n g e o f o p t i o n s i s u p f o r di s c u s s i o n ND C e n c o u r a g e s s e l e c t i o n o f “ f o c u s ” m a p s t o n i g h t t o e n s u r e pr o d u c t i v e a n d f o c u s e d c o n s i d e r a t i o n Ne x t s t e p c a n i n v o l v e c h a n g e s t o , o r c o m b i n a t i o n s o f , o n e o r mo r e m a p ( s ) ND C G r o u p i n g s Ma y 2 3 , 2 0 1 8 9 Si g n i f i c a n t d i f f e r e n c e s a m o n g a l l o f t h e c o n t i g u o u s a n d po p u l a t i o n - b a l a n c e d ( o r n e a r l y - p o p u l a t i o n - b a l a n c e d ) m a p s Bu t T W O k e y d i f f e r e n c e s s e e m e d t o d r i v e t h e m a p c h o i c e s : 1) Wh e t h e r t h e n o r t h w e s t e r n a r e a w e s t o f H w y 8 2 a n d n o r t h o f We s t b o r o u g h B l v d i s u n i t e d o r d i v i d e d 2) Wh e t h e r t h e a r e a w e s t o f I - 2 8 0 i s u n i t e d o r d i v i d e d ND C u s e d t h o s e k e y d i f f e r e n t i a t o r s t o d i v i d e t h e m a p s , t h e n ad d e d t h e h a n d f u l o f m a p s t h a t d i d n o t f i t i n t o t h o s e t w o ca t e g o r i e s , f o r t h e f o l l o w i n g s l i d e s . Ma y 2 3 , 2 0 1 8 10 Sp l i t W e s t b o r o u g h / Hw y 8 2 A r e a Ma y 2 3 , 2 0 1 8 11 Un i t e d W e s t a n d Un i t e d W e s t b o r o u g h / H w y 8 2 A r e a s ‘S t r e t c h ’ M a p Ma y 2 3 , 2 0 1 8 12 Tr u s t e e A r e a s a t t e m p t t o s t r e t c h no r t h – s o u t h a s m u c h a s p o s s i b l e . Ma y 2 3 , 2 0 1 8 13 Pa r t i a l a n d ‘ A l m o s t Ba l a n c e d ’ M a p s Ma y 2 3 , 2 0 1 8 14 ND C S u g g e s t e d “F o c u s ” M a p s 10 9 11 4 Pu b l i c H e a r i n g & D i s c u s s i o n Ma y 2 3 , 2 0 1 8 15 1. Wh i c h m a p ( s ) d o y o u t h i n k a r e t h e b e s t ? 2. Wh a t [ p o p u l a t i o n b a l a n c e d ] c h a n g e ( s ) w o u l d m a k e y o u r pr e f e r r e d m a p ( s ) e v e n b e t t e r ? 3. Do y o u a g r e e w i t h , o r h a v e s u g g e s t e d a l t e r n a t i v e s f o r , t h e “f o c u s ” m a p s ? Pr o v i d e c o m m e n t s At t h i r d p u b l i c h e a r i n g o n M a y 2 3 At f o u r t h p u b l i c h e a r i n g o n J u n e 2 0 Vi a e m a i l a t di s t r i c t e l e c t i o n s @ s s f . n e t City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. Report regarding study session for the Fiscal Year 2018-19 operating budget.(Richard Lee,Director of Finance) RECOMMENDATION No formal action is required.Staff has prepared the proposed Fiscal Year (FY)2018-19 operating budget for the City Council’s review and direction. BACKGROUND/DISCUSSION Beginning with FY 2017-18,the City made the strategic shift away from a one-year operating budget cycle to a biennial operating budget cycle.Fiscal Year 2018-19 represents the second year of the biennial operating budget,which was presented last year as a business plan.While the FY 2017-19 biennial operating budget provided a two year look,the resolution adopted by the City Council in June 2017 only appropriated funds for FY 2017-18.The FY 2018-19 projected revenues and expenditures were considered and adopted as a Business Plan. Using the FY 2018-19 Business Plan adopted by Council last year,staff has prepared the FY 2018-19 proposed operating budget for the Council’s review and direction before budget adoption on June 27,2018 (included as attachment 1).What follows is a discussion of overall operating budget trends,including trends in major recurring revenues,notable one-time revenues,changes in personnel or other operating costs and notable one- time budget appropriations. General Fund The General Fund is the City’s primary operating fund,serving as the main funding source for City Administration,Police,Fire,Library and Parks and Recreation services.Changes in principal General Fund Revenue types are discussed in detail below.The General Fund revenues are projected to be $108.1M and expenditures are projected to be $106.9M.After excluding the required reserves,staff is projecting a net surplus of $587,000 at the end of FY 2018-19. It should be noted that at mid-year,staff showed a projected $4.0 million surplus for the current year (FY 2017- 18). This surplus is separate from the FY 2018-19 projected surplus and is still expected to be realized. General Fund Revenues Overall,General Fund total revenues are projected to increase by $5.66 million in FY 2018-19 compared to the FY 2017-18 adopted budget. The additional revenues are driven by the budget assumptions detailed below. Property tax serves as the City’s largest revenue source,and is shaped by Proposition 13,which limits the City of South San Francisco Printed on 5/24/2018Page 1 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. Property tax serves as the City’s largest revenue source,and is shaped by Proposition 13,which limits the annual property tax to one percent of the assessed value of land and property,and limits the annual increase in assessed value to two percent.Excluding revenues from excess Educational Revenue Augmentation Fund (ERAF),property tax revenues are projected to increase by $962,000 over the FY 2017-18 adopted budget.The trend is largely driven by an increase in current year secured property taxes. Sales tax revenues are projected to increase to $17.2 million in FY 2018-19,excluding Measure W proceeds. Measure W is a transactions and use tax approved by South San Francisco voters in November 2015 and is discussed in the next section.Revenues from transient occupancy taxes (TOT)are driven by tourism trends in the San Francisco Bay Area.Current trends indicate vibrant tourism,record breaking passenger traffic at San Francisco International Airport (SFO),high average hotel room rates and high average occupancy rates.New hotels that have opened recently or are scheduled to open over the next two years are projected to continue to increase transient occupancy tax revenues.In addition,the City is pursuing a ballot measure in November 2018, aimed at increasing the TOT rate. Commercial parking revenues continue to weaken and,as a result,staff has revised revenue estimates to reflect a decrease of $253.8 thousand from the current Fiscal Year.It is anticipated that the revenue will rebound slightly once the long term parking at San Francisco International Airport (SFO)is completed,however with the increased convenience of ride-sharing options and the Bay Area Rapid Transit (BART)extension,and increased parking rates, this revenue is not anticipated to perform above historic levels. The pace and magnitude of development in South San Francisco is manifest through its permit revenues,which reflect several large developments that are expected to enter the permit issuance phase over the next year.FY 2018-19 revenues are projected to increase $2.8 million over the current Fiscal Year. The estimate for the Fines category shows a decrease of $200 thousand from the current Fiscal Year.This reflects the portion of parking ticket revenue which will be remitted to the County and State as their share. General Fund Expenditures FY 2018-19 General Fund Expenditures are projected to increase by $8.1 million over the current year adopted budget.The primary drivers of operating cost trends are discussed in detail by operating department below.A number of the department requests driving the $8.1 million increase are one-time appropriations for contractual services such as specialized legal,financial,or development related services,a portion of which will be offset by fee revenue.Additionally,all departments will show an increase in payroll costs resulting from negotiated salary increases and anticipated benefit cost escalations,amounting to just over $2.5 million.There are a few new positions and position upgrades included in the department requests,all of which are detailed in the Department Operating Summaries section below. Measure W Based on estimates provided by the City’s sales tax consultants,revenue estimates for Measure W specific revenues have been adjusted to $9.7 million for FY 2018-19.The fund summary reflects planned expenditures City of South San Francisco Printed on 5/24/2018Page 2 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. of $9.4 million in Capital Improvement Projects, including the City Civic Center. Department Operating Summaries The Department Operating Summaries reflect all planned expenditures by department, inclusive of all funds. City Council The City Council FY 2018-19 budget appropriation request reflects an increase in the stipend from $500 to $1000 per month.An additional $2,500 for the Council reorganization was included in the expenditure requests, which netted against a one-time appropriation for FY 2017-18,resulted in a slight decrease in the supplies and services expenditure category. City Clerk Staff projects the cost of the November 2018 election to be $125,000 based on prior elections.The County of San Mateo recently transitioned to an all-mail ballot,which should mitigate the cost of the election. Additionally, $25,000 has been requested for demographer services related to the district elections. City Attorney The City Attorney budget reflects $125,000 in additional funding for general legal services.The City continues to produce a high volume of work,including several City-led initiatives which necessitate greater legal services. In addition, $25,000 has been programmed for legal settlements related to district elections. City Manager The City Manager’s budget,excluding the Communications Division,includes $90,000 for federal lobbyist services.The net decrease in the supplies &services expenditure budget is a result of one-time appropriations in FY 2017-18. City Manager - Communications Division The Communications Division has requested additional spending for breezeway banners and newsletters to reach a variety of audiences including citywide,biotech,downtown,and City employees.Similar requests were included in the FY 2017-18 appropriations and the net increase over prior year requests is $13,000.Additional funding for subscription services totaling $5,000 is also included.This increase is offset by one-time appropriations from the prior year,specifically $30,000 for the History Initiative and the Communications Intern position. Finance Department Notable one-time budget appropriations included in the FY 2018-19 Finance Department operating budget are discussed in detail below. While the inclement weather in 2016 served to replenish the state’s water reservoirs and catalyze emergence from the drought,the Finance Department office was subjected to multiple instances of flooding.The flood damage displaced Finance staff members and disrupted business operations for multiple days.In FY 2017-18, staff requested $50,000 in budget appropriations to redesign the Finance Department office to a space that City of South San Francisco Printed on 5/24/2018Page 3 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. staff requested $50,000 in budget appropriations to redesign the Finance Department office to a space that enhances the ability to deliver high quality customer service,provide a minimal level of security for staff, maximize space efficiency and mitigate damage from subsequent bouts of inclement weather.Over the past year,staff has worked with the Facilities Division to evaluate options and obtain estimates.As a result,the FY 2018-19 budget includes an additional $75,000 to complete the project,including a new front counter,paint, carpet, redesign of the front office, and procurement of new cubicles. The Finance Department’s FY 2018-19 proposed operating budget includes $100,000 to complete an ISO 9000 review of the Departments of Human Resources and Finance.The ISO 9000 family of quality management systems standards is designed to help organizations ensure they meet the needs of customers and other stakeholders while meeting statutory and regulatory requirements.The Human Capital Management (HCM) project has highlighted potential areas of weakness in the processes of the Departments of Finance and Human Resources.As part of the ongoing effort to provide quality services to its customers,both internal and external, staff is requesting funding to engage a consultant to conduct a complete and thorough review of current processes and recommend improvements in accordance with ISO 9000 standards and industry best practices. The Department of Finance is responsible for a wide variety of services,and at times requires the services of experts with specific experience and knowledge.The FY 2018-19 appropriation request includes $175,000 for consulting services,with the bulk of the request designed to fund special tax consultant services to evaluate potential land secured financing districts, such as Community Facilities Districts (CFD). Staff in the Accounting Assistant classification provide the outward facing services to the community,in addition to completing a number of technical tasks within the department.The Accounting Assistants are responsible for accounts payable,accounts receivable,business licensing,parking permit sales,cashiering, payroll duties and,soon,collection of cannabis permit applications.Currently,staff in these positions are tasked with greater responsibility,but less pay,than their counterparts in the Administrative Assistant role.Included in the FY 2018-19 budget is a request for funding to bring the Accounting Assistant position up to par with the Administrative Assistant.After a review of the current workload and in anticipation of the increased duties associated with the proposed cannabis permit,one additional Accounting Assistant position has been requested. In addition,funding was included in anticipation of the completion of a compensation study for the Payroll Administrator. Non-Departmental The FY 2018-19 operating budget remains largely unchanged from prior year.It reflects adjustments to the cost of Animal Control and City/County Association of Governments of San Mateo County (C/CAG)in based on estimates received for FY 2018-19. Human Resources Department The Human Resources (HR)FY 2018-19 proposed budget reflects a net savings driven by the end of one-time appropriations for an hourly HR Clerk position and Classification and Compensation Studies. City of South San Francisco Printed on 5/24/2018Page 4 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. Economic and Community Development The impact of four position changes in the Economic and Community Development (ECD)Department are reflected in their budget summary document.Based on the results of a classification and compensation study,a request to upgrade the current Office Assistant position to an Administrative Assistant II has been included in the FY 2018-19 proposed budget.In addition,the Department has requested the upgrade of one Building Inspector to a full-time Assistant Building Official (ABO)position.Due to the ever increasing volume of construction in the City,the Building Division needs to create an additional senior level positon to enhance strategic leadership,staff management,approve customer requests and enhance customer service.The ABO would require the establishment of a new classification. The position budget was reflects two positions which continue to be authorized,but are not funded in FY 2018- 19.This includes one Management Analyst II and one Building Plan Reviewer,a net reduction of $362,000. The department was allocated an additional $50,000 in consulting services to allow for consultants to assist with the plan review work for the coming Fiscal Year. The Department’s Supplies and Services budget includes one-time funding requests for $2 million for plan review consulting services,$130,000 for planning consulting services and $65,000 for California Environmental Quality Act (CEQA)and urban design services.The full impact of these additions is partially offset by one-time appropriations in FY 2017-18 resulting in a $1.8 million net increase.The department continues to require assistance with the volume of work being generated by the current development climate and increases in expenses related to development are offset by the fee revenue generated for this purpose. Fire Department The Fire Department’s FY 2018-19 operating budget includes one-time budget appropriations for consulting services related to Fire Plan Check Services as discussed in the Mid-Year Budget report.Prior to the retirement of the former Fire Marshal,all plan checking activity was performed wholly within the Fire Department.The former Fire Marshal was a certified Fire Protection Engineer and was capable of handling all plan checking. The requested budget appropriation is the full projected cost of all Fire Department plan check activity for the Fiscal Year.Fire Department executive staff has recognized the cost impact and are evaluating several strategies to address future demand and minimize costs. Police Department The Police Department FY 2018-19 operating budget includes a request for $11,200 for support related to the acquisition of a mobile ticketing system authorized in FY 2017-18.A number of one-time appropriations from FY 2017-18 offset the new requests,resulting in a decrease in requested Supplies &Services appropriation year over year.In April,the Department presented a revised organization chart to Council.As part of the approved reorganization,2.0 FTE of hourly Police Services Technicians and the purchase of two vehicles were authorized at a cost of $137,000.In addition,$59,700 was added to the budget to provide for one Lieutenant position to be upgraded to a Captain.The Department is requesting the addition of a Captain position and the deletion of a Lieutenant position for the following reasons:1)Increased span of control /shared workload with the increased activity related to the Civic Campus /new police facility project,and 2)the Department’s desire to support the City’s LEAP initiative and succession planning with the upcoming retirement of several City of South San Francisco Printed on 5/24/2018Page 5 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. to support the City’s LEAP initiative and succession planning with the upcoming retirement of several command staff members during the next 2-5 years. Public Works The Engineering Division requests $80,000 in budget appropriations to provide for engineering consulting support.The City’s Capital Improvement Plan schedule continues to be robust requiring additional assistance to keep projects on track. The proposed appropriations also include $1.1 million in funding for the South City Shuttle for 2018-2020.The shuttle is funded by San Mateo County Transit Authority (SMCTA)and the City’s allocation of Measure A funds.The City’s share will be $279,300.The shuttle is a popular service and has seen high demand in the morning service during the school year. The department has requested $45,000 to add to the City’s Closed Circuit Television (CCTV)operations for sewer and storm water crews.The appropriation will purchase additional equipment to facilitate the review of large diameter pipe,various pipe materials and easement accessibility,work which the City is currently outsourcing due to equipment limitations. Council approved the creation of a Sewer Rebate program to be administered by the Department of Public Works.The Department of Public Works FY 2018-19 budget has set aside $250,000 to provide funding for approved rebates. Library Department The Library Department’s FY 2018-19 operating budget includes staffing changes and other notable budget appropriations, which are discussed in detail below. The Department has requested $77,000 in additional hourly staffing to fund 0.6 full time equivalent (FTE)of a Library Assistant I and 0.6 FTE of a Librarian II.These will be four part time positions focused on social media and online promotion of Library Services,children’s services,the local history collection,and providing needed assistance at the Grand Avenue Branch Library. The Library belongs to the Peninsula Library System (PLS),a Joint Powers Agreement (JPA)which allows South San Francisco to share resources with all other City,County,and Community College libraries within San Mateo County.The costs shared by the consortium have increased steadily over the past 5 years with additional increases for FY 2018-19.Staff is requesting $22,000 to cover these cost escalations and an additional $7,500 for broadband access and maintenance purchased at a discount through the consortium which is also expected to increase in FY 2018-19. In addition,a number of other areas vital to Library operations have seen cost increases over the past few years. The Department has previously been able to absorb some of the cost,however,now needs to request additional ongoing appropriations to support these vital services.These include a total of $15,700 to cover catalog record City of South San Francisco Printed on 5/24/2018Page 6 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. services, staff scheduling software licensing, and processing and cataloging of new materials. A one-time appropriation of $13,200 is included in the Library Department’s FY 2018-19 proposed operating budget to support the high school and college intern program.The City and the Library are dedicated to supporting community youth not only through educational and recreational services,but by also providing them with work experience and knowledge about the benefits of working for local government agencies.In support of this,the Library hires several high school and college interns each summer to work on the Reader Leader peer tutoring program, Summer Reading, MakerSpace, and special projects. The Library has not increased the budget for book and video collections in over ten years.Item costs have increased over this time,giving the City less "buying power".During the strategic plan process,the community identified developing international language and cultural collections as a priority;an area that has been focused on this year.An ongoing increase in the library's materials/collections budgets will help to continue to grow specialized collections as well as support its popular base collections.The current materials budget is $267,807. This request for $30,000 would increase the materials budget by 11 percent. In FY 2017-18,as part of the budget adoption,City Council authorized $10,000 in the Library Department budget to reinstitute the Historic Preservation Grant Program as a pilot program,and Library staff requests that the same amount be appropriated for FY 2018-19.As in the past,these funds will be awarded to owners of properties of structures which have been designated by the City of South San Francisco as historic resources in order to assist with improvements such as painting,window replacement,maintenance and repair of exterior architectural features. The current grant cycle is in process and will be completed by the end of the Fiscal Year. One of the goals identified in the Library Strategic Plan was to build a robust digital environment within the Library to support community members in their educational and entertainment pursuits.To accomplish this,the Library has increased the number of e-books,databases,and electronic services available to the community.In addition to increasing the number of e-books,both popular and technical,the Library has added targeted resources to ensure equal access to information and support City goals of diversity and business support.Price increases and additions of resources have increased the cost of providing these resources.The requested amount of funding,$21,500 will support the current collection with a small increase in e-books along with the ongoing appropriation of $15,000 from FY 2017-18 for streaming services to meet the goals for the digital environment within the Library. Information Technology (IT) Department The IT Department is an Internal Service Department which is unique,in that it is not funded directly through the General Fund,but rather the IT Fund accounts for IT Department payroll costs,hardware replacement costs, and software licensing fees.The costs are then allocated out to the other departments through internal service charges.For this reason,the proposed changes to the IT Department are discussed in the Information Technology Fund section of the report. Parks and Recreation Department The Parks and Recreation Department has requests for additional supplies and services funding and staffing City of South San Francisco Printed on 5/24/2018Page 7 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. The Parks and Recreation Department has requests for additional supplies and services funding and staffing changes included within the FY 2018-19 budget which are discussed more fully below. The Department has requested an additional ongoing appropriation of $13,500 for Parks uniform maintenance. The Department has been absorbing ongoing cost increases over the past few years and requests the increase be folded into their operating budget going forward.In addition,staff is requesting $50,000 to support continued public art procurement in the new Fiscal Year. Prior to the economic downturn,the Parks &Recreation department had a special fund for the purchase of public art.Staff intends to request funding for public art on a year-to-year basis as needed.The third request from the department is an additional $15,000 to enhance the Concert in the Park Series.Preliminary plans for the event include expanded use of Orange Park with more activities requiring additional staff costs and potentially higher entertainment and programming costs. As discussed in the FY 2017-18 mid-year budget report,the department has been working with the South San Francisco Unified School District (SSFUSD)on an after-school summer program following the district’s science technology engineering and math (STEM)program.Funding for June 2018 was appropriated as part of the mid-year budget process;however the remaining funding for Summer 2018 needs to be appropriated for FY 2018-19 to cover July and August 2018.In addition,in anticipation of operating the program in the summer of 2019,staff have requested the required funding for June 2019 also be included in the FY 2018-19 budget appropriations. A total of $44,730 has been requested. The first of the personnel related budget requests from the Department of Parks and Recreation includes a three percent increase in hourly staffing salaries.Beginning July 1,2017,part time employees were given a three percent raise.The three percent raise applied to Rec Leaders (including RL2,RL3 and RL4),however the part- time hourly instructors were not factored into the increase at that time.Subsequently,the increase was approved and the funding required to meet this increase is included in the department’s proposed budget. The Parks and Recreation Department’s FY 2018-19 Operating Budget proposes to change classifications for Building Maintenance Custodian (BMC)and BMC-Senior into a flexibly staffed position for BMC I/II.Upon meeting certification requirements,a BMC I could be elevated into the BMC II position.Staff proposes this change as a way to promote career development among Maintenance staff.A similar request has been included in the FY 2018-19 Department Budget for the Parks Maintenance Worker (PMW)and the PMW-Senior, changing the current classifications into a flexibly staffed position of PMW I/II. In an effort to improve city ballfields,staff proposes upgrading one existing Parks Maintenance Worker position to a Senior Parks Maintenance Worker position.This person would be dedicated solely to maintaining and improving the quality of athletic fields. The Seniors Program proposes to upgrade a Recreation Leader IV to a Recreation and Community Services (RCS)Coordinator.This position will primarily be dedicated to the Adult Day Care at Magnolia Center and specifically handling coordination of license coordination,intake,registration,and budget.The duties are City of South San Francisco Printed on 5/24/2018Page 8 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. specifically handling coordination of license coordination,intake,registration,and budget.The duties are similar to other RCS Coordinators in other programs. The department is also making a number of shifts with the Administrative Support staff within the department to create equity between positions based on job duties and assignments.As such,the Child Care Office Specialist is being upgraded to an Administrative Assistant I.The Recreation Administrative Assistant I is being upgraded to an Administrative Assistant II. The department has also requested an additional 0.5 FTE Office Specialist to assist with the Classes Program Area.The hourly office specialist will assist the Classes Supervisor with all aspects of class programming, including design of the activity guide,implementation of new classes with an emphasis on science technology engineering arts and mathematics (STEAM),health,wellness and enrichment,registration,planning special events, and coverage of the front counter. In addition to the upgrades listed above,a Management Analyst II position is being upgraded to a Business Manager position.This move was approved by Council as part of the FY 2017-18 mid-year budget report with a vacant Administrative Assistant II position being upgraded,but since that time,the Department has elected to retain the Administrative Assistant II position and eliminate the Management Analyst II position.While funding for FY 2017-18 was provided in the mid-year,it is also necessary to amend the FY 2018-19 budget with the required funding for the upgrade. Other Operating Funds City Housing Fund In 2012,all Redevelopment Agencies in the State of California were dissolved pursuant to ABx 1 26.The City Council voted to accept the option to become the Successor Housing Agency to the Low/Moderate Income Housing Fund.The majority of revenues come from rent on city properties,and use of City Housing Fund reserves is restricted as follows: 0-30 percent Area Mean Income (AMI) Projects - Minimum of 30 percent of funds; 0-60 percent AMI Projects - Remaining 50 percent of funds; and 60-80 percent AMI Projects - Maximum of 20 percent of funds. Common Greens Maintenance District Funds Prior to Proposition 13,the City of South San Francisco created various maintenance districts,collectively known as the Common Greens.The districts are funded by a share of the one percent property tax levy,which reduces the City’s share of the property tax levy;The City’s share averages 17 percent.The FY 2018-19 operating budget for the Common Greens is projected to operate at a near break-even rate. Community Development Block Grant (CDBG) The City’s CDBG funding entitlement from the Department of Housing and Urban Development (HUD)has varied significantly over past years.The FY 2018-19 operating budget assumes that the City’s CDBG entitlement will be $400,000.The future of this funding source continues to be uncertain.CDBG serves as the City of South San Francisco Printed on 5/24/2018Page 9 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. entitlement will be $400,000.The future of this funding source continues to be uncertain.CDBG serves as the City’s sole source of funding for community services provided by non-profit organizations to local residents. Gas Tax The State of California was faced with declining gas tax revenues to fund sorely needed transportation and infrastructure repairs, as a result of a number of factors: ·The proliferation of electric and hybrid vehicles; ·Federal mandates to improve gas mileage by 2030; and ·Price for crude oil on the decline. For FY 2018-19,a very modest increase is projected.The current transfers to the General Fund and to the Storm Water Fund have been maintained,but funding has not been programmed for Capital Improvement Projects. Senate Bill (SB)1 and Assembly Bill (AB)1,known as the Road Maintenance and Rehabilitation Account was recently passed by the State Legislature,and serves to address road repairs needed for local governments, including the City of South San Francisco.These funds have been separated from Gas Tax revenues and placed in a separate fund discussed below. Measure A In 1988,San Mateo County voters approved a half-cent sales tax,known as Measure A,to fund various transportation needs throughout the county.In 2004,voters approved a tax extension through 2033.Measure A serves as a major funding source for the City’s Capital Improvement Plan,projected at $1.5 million for FY 2018-19. Road Maintenance & Rehabilitation As noted above,Senate Bill 1 and Assembly Bill 1,known as the Road Maintenance and Rehabilitation Account,was recently passed by the State Legislature,and serves to address road repairs needed for local governments,including the City of South San Francisco.The City is projected to receive $1.2 million in FY 2018-19. The impact of the additional funds is evident,as staff has projected $1.1 million in CIP expenditures to address various road and infrastructure needs throughout South San Francisco. Solid Waste Management Fund The City receives a dedicated fee pursuant to the franchise agreement with the South San Francisco Scavenger Company,the City’s exclusive solid waste management franchise.Revenues are projected at $180,000 for the FY 2018-19 operating budget.Funds can be used to pay for monitoring and remediation costs associated with the closed Oyster Point landfill and for other solid waste reduction efforts.Additional revenue comes from City of South San Francisco Printed on 5/24/2018Page 10 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. forfeited solid waste deposits, which are used to further the City’s solid waste diversion goals. Consolidated Impact Fees Fund The City has implemented a number of impact fees charged on new development to offset the impact on City infrastructure.The FY 2018-19 operating budget shows a transfer of $2.8 million in public safety and east of 101 traffic impact fees to the CIP fund and $3.3 million from east of 101 sewer impact fees to the Sewer Fund for capital improvement projects. Developer Deposit Fund The Developer Deposit Fund includes reserves that are funded by fees paid from developers,which staff requests that the City Council consider as funding sources for various efforts in the Economic and Community Development (ECD) and Fire Departments, which eliminates the burden on the General Fund. The Permit Program maintenance fee is assessed as part of the business license application/renewal process and permit issuance processes to address maintenance and other costs associated with the permit application system.The FY 2018-19 proposed budget includes $120,000 in appropriations that use this reserve as a funding source to upgrade the permit system. The General Plan maintenance fee is assessed as part of the permit issuance process to mitigate the impact of each submitted plan on the City’s General Plan.ECD’s budget request of $150,000 ($300,000 for the two year effort)for a city-wide multi-modal transportation plan asks to use the General Plan maintenance reserve as a funding source. The Fire Department received funds pursuant to a development agreement to purchase various capital items needed to address the impact of the development on the Fire Department’s capital and staffing needs.As part of the FY 2017-19 biennial operating budget,staff requested $139,400 of the developer fees serve as a funding source to purchase thermal imaging cameras.A portion of the cameras were replaced in FY 2017-18 with the remainder to be replaced in FY 2018-19. City Programs Fund The City Programs Fund is primarily comprised of various donations and other funds that are restricted for a specific purpose.The reserve for the City’s share of asset seizure is included in the City Programs Fund,and is projected to serve as a funding source for the Police Department budget request in the amount of $120,000 to upgrade a document management system.The FY 2017-19 biennial operating budget also continues the practice of offsetting $500,000 in Police Department overtime costs.All of the above items are allowable uses of Asset Seizure funds based on guidance from the Department of Justice. Capital Infrastructure Reserve Fund One of the City’s primary strategies to address the Great Recession was to defer infrastructure maintenance. The deferred maintenance had a compounding effect on the City’s infrastructure,and the City Council authorized creation of the Capital Infrastructure Reserve (CIR)Fund to address the infrastructure deferred City of South San Francisco Printed on 5/24/2018Page 11 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. maintenance liability. The FY 2018-19 operating budget reflects a transfer of $5.9 million to the Capital Improvement Program (CIP) Fund for the Caltrain Station Project.These funds had been held in a committed reserve within the CIR for this purpose. Sewer Fund Revenues from sewer service charges are consistent with the proposed rate increases previously discussed with the City Council.The Sewer Fund Summary presented as part of the FY 2017-19 biennial operating budget accounted for $13.8 million in loan proceeds in FY 2017-18 and $24.8 million in FY 2018-19 which are needed to fund capital improvements at the Water Quality Control Plant,including wet weather improvements,and digester replacement.As the loans have not yet been finalized,the anticipated loan proceeds have been removed.Once funding is secured,the funding and associated expenses will be brought to Council for approval and appropriation. The FY 2018-19 operating budget includes $45,000 in budget to purchase additional equipment that will facilitate closed-circuit television (CCTV)review of large diameter pipe,various pipe materials and easement accessibility as noted in the Public Works Department operating budget discussion.Capital Improvement Project funding of $11.8 million is projected. Parking District Fund The Parking District Fund includes funding for general operations and $800,000 for capital improvement projects. Storm Water Revenues from Storm Water services charges remain a challenge for South San Francisco and all local government agencies in the State of California.In order to propose a rate increase,local governments must do so via a ballot measure.There are efforts to amend the state constitution to have storm water fees be subject to the Proposition 218 process,similar to other utility services.Absent a legislative fix,the City will have limited resources to address increasingly stringent regulatory compliance requirements. Internal Service Funds Internal Service Funds serve as a means for an entity to charge itself for services and benefits that are provided to all operating departments.The City of South San Francisco has internal service funds for garage services, self-insurance, health and benefits, equipment replacement and information technology (IT). Garage Fund The City’s Public Works Department oversees and administers Garage Services.The FY 2018-19 operating budget includes $50,000 each year to inspect backup generators on a regular basis.Planned expenditures reflect a reduction in FY 2018-19 due to a one-time appropriation in FY 2017-18 for a feasibility study for electric vehicle charging stations. City of South San Francisco Printed on 5/24/2018Page 12 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. Equipment Replacement Fund The Equipment Replacement Fund accounts for replacement of the City’s vehicles and other equipment.The FY 2018-19 operating budget reflects $60,000 for computer hardware replacement,the end of the lease for one of the City’s ambulances and a $35,000 transfer to the CIP to fund an EV charging station for City vehicles. Health and Benefits Fund The Health and Benefits Fund provides payments to health care providers for medical,dental and vision premiums.The FY 2018-19 operating budget is unchanged from the FY 2017-19 biennial operating budget presented to Council in June 2017. Information Technology (IT) Fund The IT Fund accounts for IT Department payroll costs,hardware replacement costs,and software licensing fees.The FY 2018-19 operating budget includes the following notable one-time budget appropriations, discussed in greater detail below. Licenses and maintenance costs have been added for a number of software packages used by City staff, including Smartprocure,Simpler,PDS,CivicRec and e-Builder.The proposed budget also reflects expenditure requests for digital signature software and email upgrades.In addition,$120,000 is transferred in from developer deposits to fund an upgrade of the City’s development permitting software. The FY 2018-19 proposed budget includes $100,000 in budget appropriations for Phase II of the phone system replacement project.The City’s current phone network no longer has replacement parts available from the manufacturer and puts the City at risk when the current phone inventory begins to fail.The project is projected to take four years to complete,with each phase projected to cost $100,000,and is funded through a committed reserve in the IT Fund. Self-Insurance Fund The City receives risk management and mitigation services through its membership with the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA).The City also receives excess Workers’ Compensation coverage through the California State Association of Counties Excess Insurance Authority (CSAC EIA).The respective premiums for each are paid from the Self-Insurance Fund and allocated to each operating fund and program.The FY 2018-19 operating budget reflects cost increases based on estimates provided by the respective plan providers. FUNDING In FY 2018-19 the City’s General Fund,with $108.1 million in revenues and $106.9 million in expenditures,is projected to generate a modest surplus of $587,000 after accounting for required reserves. It should be noted that the $4.0 million surplus discussed with Council during the mid-year presentation is from the current Fiscal Year (FY 2017-18) and, based on current expenditure trends, is still expected to be realized. City of South San Francisco Printed on 5/24/2018Page 13 of 14 powered by Legistar™ File #:18-134 Agenda Date:5/30/2018 Version:1 Item #:1. CONCLUSION The City’s FY 2018-19 operating budget is balanced.Precluding operating funds that are employing a planned spend of existing reserves, all operating funds are projected to operate at a surplus. Attachments: 1 - FY 2018-19 Proposed Budget 2 - PowerPoint City of South San Francisco Printed on 5/24/2018Page 14 of 14 powered by Legistar™ CITY OF SOUTH SAN FRANCISCO PROPOSED OPERATING BUDGET FISCAL YEAR 2018-19 Addendum to the Adopted FY 2017-19 Biennial Operating Budget Adopted by the South San Francisco City Council on June 28, 2017 This page intentionally left blank CITY OF SOUTH SAN FRANCISCO, CALIFORNIA FISCAL YEAR 2018-19 PROPOSED OPERATING BUDGET MEMBERS OF THE CITY COUNCIL: Mayor Liza Normandy Mayor Pro Tempore Karyl Matsumoto Council Members Mark N. Addiego Richard A. Garbarino Pradeep Gupta, Ph.D CITY OFFICIALS: City Manager Assistant City Manager Mike Futrell Marian Lee City Treasurer City Clerk City Attorney Frank Risso Krista Martinelli Jason Rosenberg This page intentionally left blank TABLE OF CONTENTS Section A: Appropriations Limit………………………………………………………………. A-1 Section B: Operating Funds Summary…………………………………………………….. B-1 Section C: General Fund Summary…………………………………………………………… C-1 Section D: Department Operating Summaries………………………………………….. D-1 Section E: Department Organizational Charts…………………………………………… E-1 Section F: Position Listing by Department…………………………………………………. F-1 Section G: Debt Obligations………………………………………………………………………. G-1 Section H: Governmental Funds……………………………………………………………….. H-1 Section I: Proprietary Funds……………………………………………………………………… I-1 Section J: Internal Service Funds……………………………………………………………….. J-1 This page intentionally left blank APPROPRIATIONS LIMIT A-1 City of South San Francisco FY 2018-19 Proposed Operating Budget APPROPRIATIONS LIMIT APPROPRIATIONS LIMIT A-2 City of South San Francisco FY 2018-19 Proposed Operating Budget APPROPRIATIONS LIMITS In 1979, California voters approved Proposition 4, known as the Gann Appropriations Limit (Gann Limit). The Gann Limit is part of California State Constitution Article XIIIB. The Gann Limit sets an annual appropriation limit on the amount of tax proceeds to all California municipalities. In addition to limits of tax proceeds, the Gann Limit limits the amount of money a city can appropriate based on the previous year appropriations plus a per capita personal income (CPI) change and a percent population change. Since its initial passage, the Gann Limit has been modified through various propositions. The most recent modification was approved by the voters in 1990 under Proposition 111. Proposition 111 exempted some appropriations such as Redevelopment money and changed the calculation formula, which greatly increased the appropriations limit. Currently, the City of South San Francisco uses the California Department of Finance statistics of CPI and percent population change to formulate the Gann Limit for the City for each fiscal year. The City of South San Francisco is currently $53.2 million under the Gann Appropriation limit. Appropriations Limit - FY 2018-19 Fiscal Year CPI/Personal Income % Change Population % Change Change Factor Cumulative Change Factor Appropriation Limit 2013-14 5.12 1.51 6.71 493.82 115,362,390 2014-15 (0.23) 0.79 0.56 497.14 116,008,419 2015-16 3.82 0.68 4.53 524.19 121,263,600 2016-17 5.37 0.43 5.82 560.52 128,321,142 2017-18 3.69 0.11 3.80 585.62 133,197,345 2018-19 3.67 0.49 4.18 614.28 138,764,994 FY 2014-15FY 2015-16FY 2016-17FY 2017-18FY 2018-19 Proceeds of Taxes 59,134,424 62,981,924 75,222,871 82,850,044 85,548,494 Appropriations Subject to Limit 59,134,424 62,981,924 75,222,871 82,850,044 85,548,494 Current Limit 116,008,419121,263,600128,321,142133,197,345138,764,994 Amount Under Limit 56,873,995 58,281,677 53,098,271 50,347,302 53,216,501 OPERATING FUNDS SUMMARY B-1 City of South San Francisco FY 2018-19 Proposed Operating Budget OPERATING FUNDS SUMMARY OPERATING FUNDS SUMMARY B-2 City of South San Francisco FY 2018-19 Proposed Operating Budget OPERATING FUNDS DESCRIPTIONS GOVERNMENTAL FUNDS Major Governmental Funds General Fund – The General Fund is always considered a major fund. It accounts for services traditionally associated with government such as administration, public safety, library, parks and recreation and maintenance outside of those accounted for in other funds. Capital Improvement Fund – Accounts for revenues and expenditures associated with the acquisition, construction, or improvement of City owned facilities and infrastructure. Funding comes from the General Fund, Special Revenue Funds, grants and fees. Non Major Governmental Funds City Housing Fund – Accounts for Housing Successor activities for low and moderate area median income (AMI). Community Development Block Grant Fund – Accounts for Federal monies received to be expended for development of social services for lower-income residents. Common Greens Maintenance District Funds – Accounts for property taxes earmarked to provide funds for the maintenance of landscaped areas within designated housing developments also known as West Park Maintenance Districts 1, 2 and 3, Stonegate Maintenance District and Willow Gardens Maintenance District. These property taxes come out of the City’s regular property tax allocation. Gas Tax – Accounts for State monies received and expended for street or storm drain improvements, repairs, engineering, and administration under Streets and Highway Code Sections 2103, 2105, 2106, 2107, 2107.5. Includes sales tax on gasoline received from the State’s Traffic Congestion Relief Fund. Road Maintenance and Rehabilitation Act (RMRA SB1) – Accounts for State monies received and expended for road maintenance and rehabilitation pursuant to Senate Bill 1, approved in 2017. Measure A: ½ Cent Transportation Sales Tax Fund – Accounts for the half-cent sales tax in the County of San Mateo that provides resources for street repairs and improvements, transit improvement and traffic congestion relief. OPERATING FUNDS SUMMARY B-3 City of South San Francisco FY 2018-19 Proposed Operating Budget Solid Waste Fund – Accounts for solid waste franchise revenues received to support environmental compliance costs associated with solid waste. A portion of the revenues are used to support the monitoring and remediation of the closed Oyster Point landfill. Consolidated Impact Fee Funds – Accounts for various Mitigation Fee Act funds, including the East of 101 Traffic Impact Fees, East of 101 Sewer Impact Fees, Child Care Impact Fee, and the Public Safety Impact Fee. These funds cannot used for operations, and serve as funding sources for capital improvement projects. Developer Deposit Fund – Accounts for deposits from developers to pay for services required to review planning applications. Primary reserves include General Plan Maintenance Reserve and Permit Program Maintenance Reserve. City Programs Fund – Accounts for funds and donations that are dedicated for specific City Departments or programs. Primary reserves include Asset Seizure and Project Read. Capital Infrastructure Fund – Accounts for funds to address city-wide infrastructure liabilities generated during the Great Recession. PROPRIETARY FUNDS Major Proprietary Funds Sewer Enterprise Fund – Accounts for user charges supporting the operation, maintenance, and capital renovation of the wastewater collection and treatment system. The City co-owns and operates a regional treatment plant with the City of San Bruno. Parking District Fund – Accounts for meter and parking permit fees used to maintain or expand parking facilities in the downtown area. Storm Water Fund – Accounts for user charges sustaining the Storm Water Management Program mandated by state and federal authorities. In order to meet the increasingly strict environmental requirements, the General Fund and Gas Tax Fund subsidize the Storm Water Fund. Non Major Proprietary Funds City Service Fund – Internal service fund that accounts for vehicle maintenance services provided to City departments. Equipment Replacement – Internal service fund that accounts for ongoing equipment and vehicle purchases as well as resources set-aside for future replacement of City vehicles and equipment. OPERATING FUNDS SUMMARY B-4 City of South San Francisco FY 2018-19 Proposed Operating Budget Health and Retirement Benefits – Internal service fund that accounts for health and retirement benefits paid on behalf of eligible City employees. Information Technology – Internal service fund that accounts for information technology services provided to City departments. Self-Insurance Fund – Internal service fund that accounts for costs associated with workers compensation and general liability. PEG Access Fund – This fund accounts for the one percent of money set aside from franchise fees that are used to support public, educational and governmental (PEG) channels. OPERATING FUNDS SUMMARY B-5 City of South San Francisco FY 2018-19 Proposed Operating Budget APPROPRIATED FUNDS SUMMARY The City’s total adopted FY 2018-19 appropriated budget, including transfers between funds, totals $196.2 million in revenue and $208.5 million in expenditures*. Revenues & Expenditures Summary 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Beginning Fund Balance $ - $ 63,846,964 $ 63,846,964 $ 70,896,590 Designated Set Aside/Carryover Encumbrance 32,104,152 51,415,605 51,415,605 Revenues (New Resources)182,024,190 194,075,777 233,714,379 196,172,270 2,096,494 Total Available Resources 214,128,342$ 309,338,346$ 348,976,948$ 267,068,860$ 2,096,494$ Expenditures $ 143,608,978 $ 205,090,973 $ 278,080,358 $ 208,493,014 $ 3,402,041 Ending Fund Balance 63,846,964$ 104,247,373$ 70,896,590$ 58,575,846$ * Funds above exclude the following: Successor Agency revenues and expenses are approved outside the regular budget process. Funds for which the City acts as trustee for others, such as Deferred Compensation Funds held for employees. Internal service funds are accounted for in operating department budgets, and are therefore excluded as separate entities above. FY 2018-19 Changes & Highlights • $5.9 M for CalTrain from Designated Set-aside • $6.1 M for Capital Improvement Projects from Impact Fee Funds Primary Reserves Projection Reserve Description 2016-17 Actual 2017-18 Projected 2018-19 Projected General 19,688,755$ 20,581,040$ 21,222,038$ CalPERS Stabilization 4,499,104 4,499,104 4,499,104 Capital Infrastructure 13,774,026 8,044,211 2,144,211 Total 37,961,885$ 33,124,355$ 27,865,353$ OPERATING FUNDS SUMMARY B-6 City of South San Francisco FY 2018-19 Proposed Operating Budget REVENUES & OTHER FINANCING SOURCES Fiscal Year 2018-19 adopted revenues, not including transfers from other funds, are estimated at $166.5 million. This is a 2.7 percent decrease compared to the FY 2017-18 Adopted Budget. The decrease primarily reflects the reduction in $13.8 million in anticipated sewer loans. The loans were not received in FY 2017-18 as anticipated and were not reprogrammed in FY 2018- 19. When funding is secured, the budget will be amended to reflect the confirmed revenue and associated expenditures. Tax revenue is projected to increase 13.3 percent, the primary driver of the increase is the move of Property Tax in lieu of Motor Vehicle Licensing Fees (VLF) from the intergovernmental category to the property tax category. A corresponding decrease is noted in the intergovernmental category. Hotel taxes are expected to increase by 7.0 percent, largely due to new hotels projected to open over the next two years. Commercial Parking Tax revenues are expected to decrease 6.2 percent due to continued delay of long term parking garage expansions. Property tax revenues are expected to increase by 27.6 percent over the FY 2017-18 Adopted Budget. License and Permit revenue is expected to increase by 30.8 percent over the FY 2017-18 Adopted Budget, reflecting the robust development climate in South San Francisco. Citywide Revenues by Type 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenue Types: Taxes Property Tax 35,156,846$ 28,436,273$ 35,319,386$ 36,286,198$ 7,849,925$ Sales Tax 26,178,619 27,017,304 27,017,304 28,504,171 1,486,867 Transient Occupancy Tax 13,631,507 14,800,000 14,800,000 15,834,000 1,034,000 Other Taxes 5,708,187 6,043,065 5,343,065 5,833,028 (210,037) Franchise Fees 4,272,363 4,125,000 4,125,000 4,125,000 - Licenses & Permits 7,823,402 9,232,477 10,232,477 12,072,049 2,839,572 Fines & Forfeitures 913,501 823,500 168,500 623,500 (200,000) Intergovernmental 3,983,361 18,517,143 19,120,560 11,709,287 (6,807,856) Charges for Services 39,057,679 39,912,176 41,488,026 44,269,315 4,357,139 Use of Money & Property 24,728,072 6,901,863 7,418,363 5,730,459 (1,171,404) Other Financing Sources - 13,800,000 22,100,000 - (13,800,000) Other Revenues 5,093,599 1,526,428 3,068,419 1,518,171 (8,257) Subtotal 166,547,137$ 171,135,229$ 190,201,100$ 166,505,178$ (4,630,050) Transfer In 15,477,053 22,940,548 43,513,280 29,667,092 6,726,544 Total Revenues 182,024,190$ 194,075,777$ 233,714,379$ 196,172,270$ 2,096,494$ * Revenues above exclude the following: Successor Agency revenues and expenses are approved outside the regular budget process. Funds for which the City acts as trustee for others, such as Deferred Compensation Funds held for employees. Internal Service fund revenue funded by operating department budgets OPERATING FUNDS SUMMARY B-7 City of South San Francisco FY 2018-19 Proposed Operating Budget DISCUSSION OF MAJOR REVENUE CHANGES Taxes: The increase in tax revenues reflects growth in the City existing tax base, as well as new developments that will expand the City’s tax base. The City’s primary tax revenues are Property Tax, Sales Tax and Transient Occupancy Tax. Property Tax revenues are primarily driven by changes in assessed value. Based on information from the San Mateo County Assessor, the City’s assessed value of its secured tax roll is projected to be $20 million, an increase of $779.4 thousand, or 4.1 percent. Property Tax in lieu of Motor Vehicle Licensing Fees (VLF) has been shifted into the Property Tax category as this revenue is funded through property taxes, and is projected to be $6.8 million in FY 2018-19. The City’s Sales Tax revenues continue to grow at a steady pace. Sales Tax, formally known as the Bradley-Burns Uniform Local Sales and Use Tax Act, and represents the City’s share of one percent of sales tax, is projected to be $16.8 million, an increase of $924 thousand, or 5.8 percent. Revenues from Measure W, a transactions and use tax, are projected to be $9.7 million in FY 2018-19, an increase of $563,000 over the adopted FY 2017-18 budget. Transient Occupancy Tax (TOT) revenues are projected to be $15.8 million, an increase of $1.0 million, or 7.0 percent over the FY 2017-18 Adopted Budget, largely due to new hotels that are slated to open. In addition, the TOT primary indicators continue to confirm a vibrant tourism industry in the San Francisco Bay Area. Licenses and Permits: In FY 2018-19, permit revenues are expected to be $12.1million, an increase of $2.8 million, or 30.1 percent over FY 2017-18 adopted budget, which reflects residential and commercial developments that are expected to be issued building permits over the next two years, reflecting the high demand for housing in the Bay Area. Intergovernmental: Revenues are expected to decrease by $6.8 million due to the shift of Property Tax in lieu of VLF revenues to the Taxes Category. Charges for Services: Revenues from service fees are projected to be $44.3 million, an increase of $4.4 million, or 10.9 percent over the current year adopted budget, principally due to proposed increases in sewer service charges. The increased rate is needed to pay for significant capital improvement projects to improve wet weather capacity and replace digesters that are over sixty years old. In addition, $1.8 million in Rule 20a reimbursement from Pacific Gas and Electric (PG&E) is anticipated in the City’s Capital Improvement Fund. Use of Money and Property: The $1.2 million decrease is related to one-time property sales in FY 2017-18 in comparison to anticipated FY 2018-19 property sales. Other Financing Sources: The FY 2018-19 Proposed Operating Budget reflects the removal of $13.8 million in anticipated loan proceeds to finance various capital improvements at the City’s Water Quality Control Plant. Once financing is secured, the funding will be programmed. OPERATING FUNDS SUMMARY B-8 City of South San Francisco FY 2018-19 Proposed Operating Budget OPERATING FUNDS SUMMARY B-9 City of South San Francisco FY 2018-19 Proposed Operating Budget REVENUES BY FUND Citywide Revenues by Fund 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenues: General Fund 131,560,911$ 111,606,968$ 113,874,339$ 117,828,744$ 6,221,777$ Park In-Lieu Zone 1 Fund (1) - - - - Park In-Lieu Zone 2 Fund 1 - - - - Park In-Lieu Zone 4 Fund 876,228 - - - - Affordable Housing Trust Fund 22,008 - - - - Gas Tax Fund 1,508,321 2,062,271 1,689,827 1,715,688 (346,583) Measure A Fund 1,570,769 1,493,995 1,493,995 1,493,995 - Road MNTC & Rehab (SB1)- - 372,444 1,109,449 1,109,449 Federal Aviation Grant Fund 609 4,000 500 4,000 - Community Development Block Grant 432,514 506,437 506,437 495,000 (11,437) Common Greens 1,751,018 1,558,558 1,558,558 1,730,539 171,981 City Housing Fund 1,678,455 307,000 307,000 307,000 - Solid Waste Reduction 190,079 180,000 180,000 180,000 - Supplemental Law Enforcement Services 131,268 100,000 100,000 100,000 - Dvlpr Funded Planning & Enginr 1,504,302 - - - - City Programs Special Rev Fund 914,678 1,000,000 1,000,000 1,000,000 - Transit Station Enhancement In-Lieu Fee 458,981 - - - - Capital Improvements 5,795,328 26,977,773 52,229,520 32,191,147 5,213,374 Genentench Prepaid Capital Projects 5,103 - - - - Capital Infrastructure Reserve Fund 2,682,555 1,220,600 1,220,600 - (1,220,600) Sewer Enterprise Fund 25,686,826 43,438,175 53,258,356 35,346,708 (8,091,467) Parking District Fund 919,482 875,000 875,000 905,000 30,000 Sewer Capacity Charges 1,635,518 200,000 200,000 200,000 - Storm Water Fund 1,523,381 2,415,000 3,650,804 1,435,000 (980,000) PEG Equipment & Access 183,466 130,000 130,000 130,000 - E. of 101 Sewer Impact Fees Fund 188,815 - - - - E. of 101 Traffic Impact Fees 119,374 - - - - Public Safety Impact Fee 133,199 - - - - Child Care Impact Fees Fund 527,347 - 1,067,000 - - Oyster Point Interchange Impact Fees Fund 23,655 - - - - 182,024,190$ 194,075,777$ 233,714,379$ 196,172,270$ 2,096,494$ OPERATING FUNDS SUMMARY B-10 City of South San Francisco FY 2018-19 Proposed Operating Budget EXPENDITURES Overall, the City’s expenditures, including transfers to other funds, are projected to increase by $3.4 million, or 1.7 percent, compared to the FY 2017-18 Adopted Budget. Citywide Expenditures by Type 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Expenditure Types: Salaries & Benefits 83,011,624$ 87,395,489$ 87,564,698$ 91,720,154$ 4,324,665$ Supplies 14,327,608 14,701,085 16,161,668 13,806,774 (894,311) CIP 7,975,437 49,037,126 93,564,948 46,055,800 (2,981,326) Contractual Services 9,673,796 9,216,734 15,661,381 12,105,229 2,888,495 Capital Outlay 2,990,204 7,610,201 7,610,201 326,000 (7,284,201) Debt Service 1,108,231 5,709,526 5,709,526 5,707,526 (2,000) Interdepartmental Charges 8,153,581 8,661,578 8,661,578 8,805,907 144,329 Transfers 16,368,499 22,759,234 43,146,359 29,965,624 7,206,390 143,608,978$ 205,090,973$ 278,080,358$ 208,493,014$ 3,402,041$ OPERATING FUNDS SUMMARY B-11 City of South San Francisco FY 2018-19 Proposed Operating Budget DISCUSSION OF MAJOR EXPENDITURE CHANGES The increase in salaries and benefits is primarily attributed to salary increases as part of the City’s labor negotiations and increases in pension contribution rates for both safety and miscellaneous employees, reflecting CalPERS’ discount rate reduction from 7.5 percent to 7.0 percent. Supplies and services are projected to decrease by $894.3 thousand. CIP planned expenditures decreased $2.98 million, however it should be noted that while this line item is lower in the proposed FY 2018-19 budget, the FY 2017-18 adopted budget included a $30.7 million increase in CIP expenditures over FY 2016-17, and as such still reflects the City’s robust Capital Improvement Plan (CIP). The FY 2017-19 CIP presented last year to Council as part of the City’s Biennial Operating Budget and Capital Improvement Plan included $9.1 million in projected costs for the City’s Community Civic Campus, primarily for master architect services. The FY 2018-19 CIP increase is partially masked by the reduction of $13.8 million in programmed sewer projects related to the SRF loan the City had anticipated receiving in FY 2017-18. It is anticipated that the SRF loan or other financing source will be secured in FY 2018-19 and a budget amendment presented to Council at that time to increase the CIP budget appropriation in concert with the secured loan amount. Interdepartmental charges have been increased in Information Technology and City Administration, accounting for increases in employee costs, various hardware/software costs and increases in Workers’ Compensation and Liability Insurance rates. The increase of $7.1 million in transfers out reflects support of the Caltrain Station project and various CIP projects. OPERATING FUNDS SUMMARY B-12 City of South San Francisco FY 2018-19 Proposed Operating Budget EXPENDITURES BY FUND Citywide Expenditures by Fund 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Expenditures: General Fund 98,276,625$ 110,410,157$ 125,374,126$ 116,268,534$ 5,858,377$ Park In-Lieu Zone 2 Fund - - 1,852 - - Park In-Lieu Zone 4 Fund 57,200 3,007,000 3,509,749 358,450 (2,648,550) Gas Tax Fund 1,854,509 2,116,301 3,086,620 1,591,301 (525,000) Measure A Fund 657,956 1,650,000 3,623,624 1,616,268 (33,732) Road MNTC & Rehab (SB1)- - - 1,089,000 1,089,000 Federal Aviation Grant Fund 609 - 10,000 - - Community Development Block Grant 851,305 578,485 754,122 578,485 - Common Greens 1,341,730 1,526,691 1,603,223 1,573,836 47,145 City Housing Fund 482,083 542,950 543,598 543,105 155 Solid Waste Reduction 412,725 130,338 542,900 130,944 606 Supplemental Law Enforcement Services 131,268 100,000 100,000 100,000 - Dvlpr Funded Planning & Enginr 316,516 366,900 485,598 307,500 (59,400) City Programs Special Rev Fund 973,788 2,878,425 3,975,531 623,000 (2,255,425) Transit Station Enhancement In-Lieu Fee 400,000 400,000 495,000 - (400,000) Capital Improvements 6,250,680 26,977,773 52,094,007 32,191,147 5,213,374 Genentench Prepaid Capital Projects 5,103 - 1,525,129 - - Capital Infrastructure Reserve Fund 5,795,495 5,742,915 7,702,930 5,900,000 157,085 Sewer Enterprise Fund 22,547,127 45,299,018 62,995,474 36,867,183 (8,431,835) Parking District Fund 937,776 901,482 1,487,360 1,430,564 529,081 Sewer Capacity Charges 5,164 2,575 2,575 2,652 77 Storm Water Fund 1,325,115 2,156,069 3,876,129 1,212,208 (943,861) PEG Equipment & Access 2,880 - 111,500 - - Gateway Assessment District 475,220 - - - E. of 101 Sewer Impact Fees Fund 4,360 2,575 341,906 3,302,652 3,300,077 E. of 101 Traffic Impact Fees 286,633 292,575 3,542,078 2,552,652 2,260,077 Public Safety Impact Fee 191,611 6,167 140,192 250,880 244,713 Child Care Impact Fees Fund 2,500 2,575 102,575 2,652 77 Oyster Point Interchange Impact Fees Fund 23,000 - 52,561 - - 143,608,978$ 205,090,973$ 278,080,358$ 208,493,014$ 3,402,041$ OPERATING FUNDS SUMMARY B-13 City of South San Francisco FY 2018-19 Proposed Operating Budget OPERATING FUNDS SUMMARY B-14 City of South San Francisco FY 2018-19 Proposed Operating Budget This page left intentionally blank. GENERAL FUND C-1 City of South San Francisco FY 18-19 Proposed Operating Budget GENERAL FUND GENERAL FUND C-2 City of South San Francisco FY 18-19 Proposed Operating Budget GENERAL FUND SUMMARY The General Fund is the main fund of the City’s operating budget. The fund accounts for public services such as police, fire, library, parks & recreation, economic and community development, and city administration. General Fund Summary Property Taxes 31,165,116$ 31,043,836$ 31,211,236$ 32,006,068$ 962,231$ ERAF Refund from County 2,240,713 2,222,250 2,549,591 2,549,591 327,341 Sales Tax 15,592,823 16,279,876 16,279,876 17,203,726 923,850 Transient Occupancy Tax 13,631,507 14,800,000 14,800,000 15,834,000 1,034,000 Business License 1,553,879 1,459,665 1,459,665 1,503,455 43,790 Commercial Parking Tax 3,582,349 4,083,400 3,383,400 3,829,573 (253,827) Franchise Fees 4,090,074 4,000,000 4,000,000 4,000,000 - Building and Fire Permits 7,823,402 9,232,477 10,232,477 12,072,049 2,839,572 Revenue from Other Agencies 1,593,507 636,170 1,820,600 1,473,470 837,300 Charges for Services 8,086,566 7,538,078 7,933,078 7,594,326 56,248 Administrative Charges 1,365,265 1,395,923 1,395,923 1,437,801 41,878 Fines 899,117 818,500 163,500 618,500 (200,000) Interest & Rent 23,366,407 6,480,863 7,000,863 5,309,459 (1,171,404) Transfers In & Other 7,683,533 2,447,496 2,475,696 2,665,276 217,780 Total Revenues 122,674,258$ 102,438,535$ 104,705,906$ 108,097,294$ 5,658,760$ Plus Committed Reserves from Prior Year 7,734,854 Total Available Resources 122,674,258$ 102,438,535$ 112,440,760$ 108,097,294$ 5,658,760$ City Council 206,951$ 246,918$ 246,918$ 280,694$ 33,775$ City Clerk 606,884 642,681 666,810 817,567$ 174,886 City Treasurer 110,559 130,861 130,861 132,900$ 2,039 City Attorney 1,187,716 913,092 1,038,092 1,063,691$ 150,599 City Manager 1,948,910 1,960,599 3,091,256 1,958,815$ (1,784) Finance 2,613,471 2,595,665 3,065,771 3,022,116$ 426,452 Non-Departmental 1,161,792 1,080,967 1,108,503 1,072,087$ (8,880) Human Resources 1,571,645 1,625,221 1,675,256 1,535,163$ (90,058) Economic & Community Dev 7,158,564 7,216,002 10,565,208 9,009,367$ 1,793,365 Fire 25,567,547 26,373,610 27,055,496 27,981,512$ 1,607,902 Police 25,539,779 27,864,737 27,990,737 29,212,284$ 1,347,547 Public Works 4,654,760 4,315,409 4,918,636 5,755,479$ 1,440,070 Library 5,157,356 5,361,133 5,575,197 5,806,294$ 445,161 Parks & Recreation 14,897,149 15,553,369 15,729,218 16,338,342$ 784,973 CIP 1,483,332 1,200,000 3,779,475 2,383,001$ 1,183,001 Transfers Out/Other 3,532,272 1,720,600 2,384,125 500,000 (1,220,600) Total Expenditures 97,398,687$ 98,800,863$ 109,021,560$ 106,869,310$ 8,068,447$ Net Surplus / (Deficit)1,227,984$ FY 2017-18 Beginning Reserve Balance 19,688,755 FY 2017-18 Projected Ending Reserve Balance 20,581,040$ FY 2018-19 Projected Ending Reserve Balance 21,222,038$ Surplus Needed to Fund Reserves 640,998$ Remaining Surplus 586,986$ 2017-18 Amended 2018-19 Projected Change of 2018-19 from 2017-18 Adopted 2017-18 Amended 2018-19 Projected Change of 2018-19 from 2017-18 Adopted Revenues Expenditures 2016-17 Actual 2017-18 Adopted 2016-17 Actual 2017-18 Adopted GENERAL FUND C-3 City of South San Francisco FY 18-19 Proposed Operating Budget GENERAL FUND REVENUES The City’s General Fund receives its revenue from taxes, permit fees, charges for services, grants and other sources. Taxes account for 66 percent of total revenues, which include: property taxes, sales taxes, transient occupancy tax (TOT), parking tax and business license tax. Total General Fund revenues are projected to be $108.1 million in FY 2018-19 plus an additional $9.7 million in Measure W tax revenue. Revenues from property tax are expected to increase 3.1 percent over FY 2017-18 Adopted Budget. Sales tax revenues, inclusive of Measure W, are projected to increase $1.5 million reflecting the City’s diverse and robust economy. The following data metrics serve as primary indicators for Transient Occupancy Tax (TOT) revenues: • Passenger traffic at San Francisco International Airport; • Average room rate; and • Average occupancy rate. The above indicators continue to sustain at high levels, reflective of vibrant tourism in the San Francisco Bay Area. However, the primary drivers of the projected increase in TOT revenues are the additional hotels that are expected to open over the next two years. As such, TOT revenues are forecast to increase by 7 percent in FY 2018-19 compared to the prior year adopted budget. The following is a description of the City’s four main revenue sources that help gauge the fiscal outlook of the City’s General Fund: Property Tax, Sales & Use Tax, TOT, and Building and Planning permits. PROPERTY TAXES Property Taxes are taxes assessed on property and equipment. Secured property taxes are assessed on unmovable assets like real estate; unsecured property taxes are assessed on movable assets such as large equipment, boats and planes. Property taxes are administered through the County of San Mateo, which collects and distributes the payments. Property taxes paid by South San Francisco residents are allocated as follows: 17% to the General Fund 1, 45% to public schools, 22% to the County of San Mateo, 7% to the Former Redevelopment Agency and the remainder is allocated to special districts. The City’s Redevelopment Agency (RDA) was dissolved in accordance with ABx1 26 as of January 31, 2012. Any property tax increment generated in the former RDA project areas is distributed by the County of San Mateo to the local taxing entities. Budgeting Property Taxes: The City closely monitors and tracks property tax revenues. To develop property tax budgets, the City: (1) regularly reviews the San Mateo County Assessor’s projected change assessed value of the 1 San Mateo County Treasurer Tax Collector. http://www.sanmateocountytaxcollector.org/whereYourTaxesGo.html GENERAL FUND C-4 City of South San Francisco FY 18-19 Proposed Operating Budget property tax roll a, (2) reviews economic and real estate data throughout the year and (3) collaborate with the City’s Economic and Community Development Department to track entitled, permitted and completed residential and non-residential developments. SALES & USE TAX Sales & Use taxes are collected by businesses on purchases and submitted to the State of California, which distributes sales tax revenues back to cities. The local tax rate for South San Francisco is 9.25%, comprised of the State levy of 7.25% (of which the City receives 1.0%), the County levy of 1.5%, 1.0% of which is for use on public transportation and street improvement projects (also called Measure A) and 0.5% to support various county facilities and services. In November 2015, South San Francisco voters approved Measure W, a half cent transactions and use tax, which is directly allocated to the City. Budgeting Sales & Use Tax: The City contracts with a professional consultant that provides quarterly updates of sales tax revenue and future year forecasts. Their projections are based on current and prior year data, assumptions on growth or decline and any known adjustments by the State. The City uses forecast data for the budget and works with the consultant to make adjustments. TRANSIENT OCCUPANCY TAX (TOT) This is also referred to as the tourist tax, given that local residents do not typically stay in local hotels. The TOT rate in South San Francisco is 10% of the gross rent on a hotel stay. Budgeting Transient Occupancy Tax: The City closely monitors TOT returns, including occupancy and average room rates. To develop the budget, the City uses prior year actual data, discusses any future booking trends with the South San Francisco Conference Center, and monitors San Francisco International Airport passenger traffic trends. BUILDING & FIRE PERMITS These are permits issued to developers and builders for construction or improvement of new property. The volume and value of the permits help the City identify any future large developments that may have an impact on property tax and sales tax. They are also general indicators of local economic health. Budgeting Building & Fire Permits: Collaborative communication between the Finance Department, Building Division and the Fire Department to review volume of plan checks and permit issuance in the current year and to discuss any known plans for future permit activity serves to build the assumptions for permit revenues. GENERAL FUND C-5 City of South San Francisco FY 18-19 Proposed Operating Budget GENERAL FUND EXPENDITURES General Fund expenditures are monitored and tracked at the line item level. Public safety activities (Police and Fire) account for 55 percent of all General Fund Expenditures. Administrative departments such as Finance, Human Resources and the City Manager account for 9 percent of all General Fund Expenditures. GENERAL FUND C-6 City of South San Francisco FY 18-19 Proposed Operating Budget Note: Excludes Transfers Out & Measure W GENERAL FUND EXPENDITURES BY DEPARTMENT CITY COUNCIL 206,951$ 246,918$ 246,918$ 280,694$ 33,775$ CITY CLERK 606,884 642,681 666,810 817,567 174,886 CITY TREASURER 110,559 130,861 130,861 132,900 2,039 CITY ATTORNEY 1,187,716 913,092 1,038,092 1,063,691 150,599 CITY MANAGER 1,948,910 1,960,599 3,091,256 1,958,815 (1,784) FINANCE DEPARTMENT 2,613,471 2,595,665 3,065,771 3,022,116 426,452 NON-DEPARTMENTAL 1,161,792 1,080,967 1,108,503 1,072,087 (8,880) HUMAN RESOURCES 1,571,645 1,625,221 1,675,256 1,535,163 (90,058) ECONOMIC & COMMUNITY DEVELOPMENT 7,158,564 7,216,002 10,565,208 9,009,367 1,793,365 FIRE DEPARTMENT 25,567,547 26,373,610 27,055,496 27,981,512 1,607,902 POLICE DEPARTMENT 25,539,779 27,864,737 27,990,737 29,212,284 1,347,547 PUBLIC WORKS 4,654,760 4,315,409 4,918,636 5,755,479 1,440,070 LIBRARY DEPARTMENT 5,157,356 5,361,133 5,575,197 5,806,294 445,161 PARKS & RECREATION DEPARTMENT 14,897,149 15,553,369 15,729,218 16,338,342 784,973 Total $ 92,383,082 $ 95,880,263 $ 102,857,960 $ 103,986,309 $ 8,106,046 Change of 2018-19 from 2017-18 Adopted Department 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Projected GENERAL FUND C-7 City of South San Francisco FY 18-19 Proposed Operating Budget GENERAL FUND 101 – MEASURE W Measure W is a half-cent transaction and use tax approved by South San Francisco voters in November 2015. Measure W is a part of the General Fund. The expenditures and revenues related to Measure W are represented separately from other General Fund revenues and expenditures as the funds have specific intended uses. Projected net surplus and any uncommitted fund balance will be committed to the Community Civic Campus project. MEASURE W FUND 101 Measure W 8,886,653$ 9,168,433$ 9,168,433$ 9,731,450$ 563,017$ - Total Revenues 8,886,653$ 9,168,433$ 9,168,433$ 9,731,450$ 563,017$ Plus Committed Reserves from Prior Year 9,290,149 Total Available Resources 8,886,653$ 9,168,433$ 18,458,582$ 9,731,450$ 563,017$ SUPPLIES & SERVICES 210$ -$ -$ -$ -$ CAPITAL OUTAY - 2,440,861 2,440,861 - (2,440,861) TRANSFERS 877,728 9,168,433 13,900,705 9,399,224 230,791 Total Expenditures 877,938$ 11,609,294$ 16,341,566$ 9,399,224$ (2,210,070)$ Surplus/(Deficit)8,008,716$ (2,440,861)$ 2,117,015$ 332,226$ Fund Balance -$ (2,440,861)$ 2,117,015$ 2,449,241$ Change of 2018-19 from 2017-18 Adopted Revenues Change of 2018-19 from 2017-18 Expenditures 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Projected 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Projected GENERAL FUND C-8 City of South San Francisco FY 18-19 Proposed Operating Budget THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT OPERATING SUMMARIES DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-1 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY COUNCIL EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted PAYROLL 133,620$ 165,434$ 165,434$ 195,619$ 30,185$ SUPPLIES & SERVICES 46,878 61,919 64,619 54,419 (7,500) INTERDEPARTMENTAL CHARGES 28,074 32,565 32,565 33,656 1,091 Total Expenditures 208,572$ 259,918$ 262,618$ 283,694$ 23,775$ DEPARTMENTAL CHANGES & HIGHLIGHTS: • Increase in payroll costs primarily due to increase in City Council monthly stipend from $500 to $1000 and increase in medical premium costs. • Increase $2,500 in Council Reorganization budget DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-2 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY CLERK EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted PAYROLL 476,654$ 555,597$ 555,597$ 579,133$ 23,536$ SUPPLIES & SERVICES 101,276 52,003 77,332 202,003 150,000 INTERDEPARTMENTAL CHARGES 29,492 35,080 35,080 36,430 1,350 Total Expenditures 607,422$ 642,681$ 668,010$ 817,567$ 174,886$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2018-19: • $125,000 Election 2018 • $25,000 District Election Demographer Services DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-3 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY TREASURER EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted PAYROLL 41,596$ 46,583$ 46,583$ 48,539$ 1,957$ SUPPLIES & SERVICES 67,178 82,200 82,200 82,200 - INTERDEPARTMENTAL CHARGES 1,785 2,078 2,078 2,160 82 Total Expenditures 110,559$ 130,861$ 130,861$ 132,900$ 2,039$ DEPARTMENTAL CHANGES & HIGHLIGHTS: • None DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-4 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY ATTORNEY EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted SUPPLIES & SERVICES 1,176,924$ 900,650$ 1,025,650$ 1,050,650$ 150,000$ INTERDEPARTMENTAL CHARGES 10,792 12,442 12,442 13,041 599 Total Expenditures 1,187,716$ 913,092$ 1,038,092$ 1,063,691$ 150,599$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2018-19: • $125,000 additional requested for increased demand for legal services • $25,000 for legal settlement related to district elections DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-5 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY MANAGER EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted PAYROLL 1,336,772$ 1,520,750$ 1,511,750$ 1,557,500$ 36,749$ SUPPLIES & SERVICES 449,145 230,390 1,320,947 205,390 (25,000) INTERDEPARTMENTAL CHARGES 30,138 34,759 34,759 35,925 1,166 Total Expenditures 1,816,055$ 1,785,899$ 2,867,456$ 1,798,815$ 12,916$ COMMUNICATIONS BUDGET SUMMARY All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted SUPPLIES & SERVICES 133,182$ 174,700$ 226,200$ 160,000$ (14,700)$ Total Expenditures 133,182$ 174,700$ 226,200$ 160,000$ (14,700)$ DEPARTMENT TOTAL EXPENDITURES 1,949,237$ 1,960,599$ 3,093,656$ 1,958,815$ (1,784)$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2018-19: City Manager's Office: • $90,000 Federal Lobbying Services Communications: • $5,000 for Archive Social Subscription • $13,000 net increase for newsletters and breezeway banners DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-6 City of South San Francisco FY 2018-19 Proposed Operating Budget FINANCE DEPARTMENT EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted PAYROLL 1,823,964$ 2,023,643$ 2,023,643$ 2,283,361$ 259,718$ SUPPLIES & SERVICES 581,910 325,298 800,504 483,398 158,100 INTERDEPARTMENTAL CHARGES 208,578 246,724 246,724 255,358 8,634 Total Expenditures 2,614,453$ 2,595,665$ 3,070,871$ 3,022,116$ 426,452$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Add 1.0 FTE Accounting Assistant Expenditures FY2018-19: • $105,000 Add 1.0 FTE Accounting Assistant • $53,868 Upgrade Salaries for Accounting Assistants & Payroll Administrator • $100,000 ISO 9001 Review of Finance and Human Resources Procedures • $150,000 Special Tax Consultant On Call Services • $75,000 Funding for Finance Office Remodel • $25,000 Specialized Financial Consulting DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-7 City of South San Francisco FY 2018-19 Proposed Operating Budget NON-DEPARTMENTAL BUDGET SUMMARY General Fund Expenditures 2016-17 Adopted 2017-18 Adopted 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Payroll Intern - 7,642$ $ 6,970 (672)$ $ - 7,642 6,970 (672) Contractual Services Animal Control 558,265$ 573,437$ 564,151$ (9,286)$ C/CAG 60,302 57,845 57,845 - C/CAG Congestion Relief 161,990 158,677 159,755 1,078 Grant Consulting 60,000 60,000 60,000 - Safety Program - 125,000 125,000 - Subtotal Contractual Services 840,557$ 974,959$ 966,751 (8,208)$ Dues, Meetings ABAG 13,024$ 13,024$ 13,024$ -$ Airport Roundtable 750 750 750 - International City/County Mngmnt Assoc.1,400 1,400 1,400 - LAFCO 10,727 10,727 10,727 - League of CA Cities 18,438 18,438 18,438 - National League of Cities 5,400 5,400 5,400 - Peninsula Conflict Resolution Center 19,492 19,492 19,492 - Sister Cities International 765 765 765 - SMC Sustainable Book 4,000 4,000 4,000 - SSF Chamber of Commerce 2,520 2,520 2,520 - Peninsula TV 20,000 20,000 20,000 - Subtotal Dues, Meetings 96,516$ 96,516$ 96,516$ -$ Other Expenditures Phone 800 800 800 - Postage -Printing 200 200 200 - Water 850 850 850 - Subtotal Other Expenditures 1,850$ 1,850$ 1,850$ -$ Total Expenditures 938,923$ 1,080,967$ 1,072,087$ (8,880)$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY 2018-19: • $6,970 Internship • Adjustment made to CCAG ($1,078) & Animal Control (-$26K) based on current estimates DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-8 City of South San Francisco FY 2018-19 Proposed Operating Budget HUMAN RESOURCES DEPARTMENT EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted PAYROLL 1,208,804$ 1,327,192$ 1,327,192$ 1,276,705$ (50,487)$ SUPPLIES & SERVICES 297,276 219,961 271,496 177,461 (42,500) INTERDEPARTMENTAL CHARGES 65,892 78,068 78,068 80,997 2,929 Total Expenditures 1,571,972$ 1,625,221$ 1,676,756$ 1,535,163$ (90,058)$ DEPARTMENTAL CHANGES & HIGHLIGHTS: • Budget reduction reflects one-time budget appropriations from 2017-18 that are not continuing in 2018-19: Hourly HR Clerk Classification and Compensation Studies DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-9 City of South San Francisco FY 2018-19 Proposed Operating Budget ECD DEPARTMENT EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenues: LICENSES & PERMITS 6,330,981$ 8,066,677$ 9,066,677$ 10,906,249$ 2,839,572$ CHARGES FOR SERVICES 136,981 86,190 86,190 86,190 - OTHER REVENUE - 11,437 11,437 - (11,437) Total Revenues 6,467,962$ 8,164,304$ 9,164,304$ 10,992,439$ 2,828,135$ Expenditures: PAYROLL 4,392,281$ 5,252,986$ 5,252,986$ 5,211,192$ (41,794)$ SUPPLIES & SERVICES 4,207,044 2,836,358 6,401,216 4,663,358 1,827,000 CAPITAL OUTLAY 261,092 - - - INTERDEPARTMENTAL CHARGES 211,388 248,093 248,093 256,407 8,314 TRANSFERS - - - - Total Expenditures 9,071,805$ 8,337,437$ 11,902,295$ 10,130,957$ 1,793,520$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Upgrade Building Inspector to Assistant Building Official • Upgrade Office Assistant to Administrative Assistant II • Reduction of 1.0 FTE Building Plan Reviewer • Reduction of 1.0 FTE Management Analyst II Expenditures FY2018-19: • $75,000 BIO Conference • $2.0 million Plan Review Consultant Services • $180,000 for Planning Consulting Services • $65,000 Mobility Study/CEQA/Urban Design Services • $27,888 for position upgrades • $(362,389) Reduction in Salary Expense for MA II & Bldg Plan Reviewer DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-10 City of South San Francisco FY 2018-19 Proposed Operating Budget FIRE DEPARTMENT EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted LICENSES & PERMITS 1,226,288$ 883,500$ 883,500$ 883,500$ -$ FINES & FORFEITURES 47,263 80,000 80,000 80,000 - INTERGOVERNMENTAL 285,011 25,000 900,000 25,000 - CHARGES FOR SVCS 2,328,374 2,004,857 2,249,857 2,004,857 - OTHER REVENUES 7,444 40,000 40,000 40,000 - Total Revenues 3,894,379$ 3,033,357$ 4,153,357$ 3,033,357$ -$ Expenditures: PAYROLL 22,486,783$ 23,135,142$ 23,091,142$ 24,268,594$ 1,133,452$ SUPPLIES & SERVICES 1,459,276 1,412,330 2,155,017 1,896,443 484,113 CAPITAL OUTLAY 294,703 - - - - INTERDEPARTMENTAL CHARGES 1,728,523 1,832,305 1,832,305 1,816,475 (15,830) Total Expenditures 25,969,285$ 26,379,777$ 27,078,464$ 27,981,512$ 1,601,735$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • None Expenditures FY 2018-19: • $600,000 of Consultant funding for Fire Plan Check Services DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-11 City of South San Francisco FY 2018-19 Proposed Operating Budget POLICE DEPARTMENT BUDGET SUMMARY All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted LICENSES & PERMITS 53,087$ 47,300$ 47,300$ 47,300$ -$ FINES & FORFEITURES 783,261 738,500 83,500 538,500 (200,000) INTERGOVERNMENTAL 107,305 20,000 136,000 20,000 - CHARGES FOR SVCS 1,096,646 1,146,400 1,146,400 1,159,048 12,648 Total Revenues 2,040,298$ 1,952,200$ 1,413,200$ 1,764,848$ (187,352)$ Expenditures: PAYROLL 22,568,382$ 24,587,587$ 24,653,587$ 25,844,025$ 1,256,438$ SUPPLIES & SERVICES 1,502,901 1,483,639 1,545,139 1,460,157 (23,482) CAPITAL OUTLAY 378,502 129,201 129,201 50,000 (79,201) INTERDEPARTMENTAL CHARGES 1,737,611 1,793,510 1,793,510 1,858,102 64,592 Total Expenditures 26,187,394$ 27,993,938$ 28,121,438$ 29,212,284$ 1,218,346$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Revenues: • Reduction of $200k in Fines & Forfeitures reflects parking citation revenue allocation to County of San Mateo and State of California Positions: • 2 FTE of hourly Police Services Technician (4 hourly positions) • Upgrade one Lieutenant to Captain Expenditures FY 2018-19: • $11,200 Mobile Ticketing Systems Hardware Support • $50,000 for two police technician vehicles • $137,000 for 2 FTE of 4 part-time police technicians • $59,700 for upgrade of one Lieutenant to a Captain DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-12 City of South San Francisco FY 2018-19 Proposed Operating Budget PUBLIC WORKS DEPARTMENT EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenues: LICENSES & PERMITS $ 265,346 $ 235,000 $ 235,000 $ 235,000 $ - INTERGOVERNMENTAL 309,655 145,261 145,261 981,561 836,300 CHARGES FOR SVCS 45,730 10,000 10,000 10,000 - TRANSFERS 51,764 - - 279,000 279,000 Total Revenues $ 672,496 $ 390,261 $ 390,261 $ 1,505,561 $ 1,115,300 Expenditures: PAYROLL 13,508,107$ 12,973,163$ 12,973,163$ 13,650,293$ 677,130$ SUPPLIES & SERVICES 9,451,609 10,546,881 12,167,693 11,897,377 1,350,496 CAPITAL OUTLAY 4,138,930 276,000 276,000 276,000 - DEBT SERVICE 1,085,231 5,709,526 5,709,526 5,707,526 (2,000) INTERDEPARTMENTAL CHARGES 2,675,997 2,776,214 2,776,214 2,804,382 28,167 Total Expenditures 30,859,874$ 32,281,785$ 33,902,597$ 34,335,578$ 2,053,793$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Upgrade Engineering Tech to Sr. Engineering Tech Expenditures FY2018-19: • $20,000 Upgrade Engineering Tech to Sr Engineering Tech • $80,000 Engineering Consultant Support (one-time) • $1,115,300 South City Shuttle 2018-2020 operations; funded by SMCTA (75%) and SSF Measure A (25%) • $82,000 E-builder Annual Software maintenance • $45,000 CCTV equipment • $250,000 Sewer Rebate Program DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-13 City of South San Francisco FY 2018-19 Proposed Operating Budget LIBRARY DEPARTMENT EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenues: INTERGOVERNMENTAL $ 359,740 $ 191,016 $ 368,080 $ 191,016 $ - CHARGES FOR SVCS 44,177 40,000 40,000 40,000 - OTHER REVENUES 2,153 - - - - Total Revenues $ 406,070 $ 231,016 $ 408,080 $ 231,016 $ - Expenditures: PAYROLL 3,873,527$ 4,105,292$ 4,264,144$ 4,458,759$ 353,467$ SUPPLIES & SERVICES 909,583 791,800 860,612 867,500 75,700 INTERDEPARTMENTAL CHARGES 375,062 464,041 464,041 480,034 15,994 Total Expenditures 5,158,171$ 5,361,133$ 5,588,797$ 5,806,294$ 445,161$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • 0.40 FTE Hourly Library Assistant I - Grand Avenue Branch Library • 0.20 FTE Hourly Library Assistant I - Social Media and On-line promotion of Library Services • 0.30 FTE Hourly Librararian II - Local History Collection • 0.30 FTE Hourly Librararian II - Children Services Expenditures FY2018-19: • $22,000 Consortium Shared Cost • $10,500 Catalog Records • $7,200 Broadband & System Maintenance • $77,000 Increase hours for hourly staffing • $30,000 Books and Video Collections • $36,500 Digital Resources and Streaming Content • $13,200 High School & College Internship • $10,000 Historic Preservation Grant Program • $13,200 for High School & College Interns DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-14 City of South San Francisco FY 2018-19 Proposed Operating Budget INFORMATION TECHNOLOGY EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenues: CHARGES FOR SVCS $ 50,084 $ 40,000 $ 40,000 $ 40,000 $ - USE OF MONEY & PROPERTY 1,065 14,000 14,000 14,000 - OTHER REVENUES 2,192,903 2,584,770 2,584,770 2,670,676 85,906 TRANSFERS - 240,000 240,000 Total Revenues $ 2,244,051 $ 2,638,770 $ 2,638,770 $ 2,964,676 $ 325,906 Expenditures: PAYROLL 1,119,793$ 1,250,070$ 1,250,070$ 1,313,513$ 63,444$ SUPPLIES & SERVICES 1,136,402 1,382,082 1,884,472 1,739,317 357,235 INTERDEPARTMENTAL CHARGES 11,077 11,077 11,077 11,845 768 Total Expenditures 2,267,273$ 2,643,229$ 3,145,619$ 3,064,676$ 421,447$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2018-19: • $12,500 Software license- Smartprocure • $14,000 Software maintenance - Simpler • $20,000 Annual software maintenance- HCM • $82,391 Annual software maintenance- E-builder • $37,844 Rec annual mgmt system maintenance • $100,000 VOIP Phone System Implementation Phase II DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-15 City of South San Francisco FY 2018-19 Proposed Operating Budget PARKS & RECREATION DEPARTMENT EXPENDITURES All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenues: INTERGOVERNMENTAL $ 372,300 $ 172,388 $ 188,754 $ 172,388 $ - CHARGES FOR SVCS 3,746,364 4,203,131 4,203,131 4,246,731 43,600 OTHER REVENUES 20,500 - - - - Total Revenues $ 4,139,164 $ 4,375,519 $ 4,391,885 $ 4,419,119 $ 43,600 Expenditures: PAYROLL 11,398,028$ 12,137,635$ 12,154,992$ 12,981,161$ 843,526$ SUPPLIES & SERVICES 3,630,001 3,793,868 3,962,860 3,779,333 (14,535) CAPITAL OUTLAY 19,421 25,000 25,000 - (25,000) INTERDEPARTMENTAL CHARGES 1,066,718 1,123,556 1,123,556 1,151,684 28,127 Total Expenditures 16,114,169$ 17,080,059$ 17,266,408$ 17,912,178$ 832,119$ DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: • Add 0.5 FTE Recreation Office Specialist • Upgrade Parks Maintenance Worker to Senior Parks Maintenance Worker • Upgrade Recreation Leader IV to Recreation & Community Services Coordinator • Upgrade Management Analyst II to Business Services Manager • Upgrade Office Specialist to Administrative Assistant I • Upgrade Administrative Assisstant I to Administrative Assisstant II • Upgrade Building Maintenance Custodian I to II to flex position • Upgrade Parks Maintenance Worker I & II to flex position Expenditures FY2018-19: • $29,639 Additional 0.5 FTE Recreation office Specialist (Classes) • $42,000 Flex Staff changes and upgrade for Building Maintance Workers and Public Maintenance Workers • $28,000 Upgrade Recreation Leader IV to Rec & Community Services Coordinator • $77,000 Administrative position upgrade costs (Will offset $44,000 from MAII cost) • $12,500 Salary and benefit adjustments for Recreation Instructors • $44,730 After School Summer Program • $13,500 Parks Uniform allowance • $37,844 Rec Management System Annual Maintenance • $50,000 Purchase Public Art • $15,000 Additional funds to expand Concert in the Park activites DEPARTMENT OPERATING SUMMARIES __________________________________________________ __________________________________________________ ___________________________________________________ D-16 City of South San Francisco FY 2018-19 Proposed Operating Budget DEPARTMENT ORGANIZATION CHARTS DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-1 City of South San Francisco FY 2018-19 Proposed Operating Budget Citizens of South San Francisco Mayor Liza Normandy Mayor Pro Tempore Karyl Matsumoto Council Members Mark N. Addiego Richard A. Garbarino Pradeep Gupta, Ph.D. City Manager’s Office Provides Administrative Support City Attorney Provides Legal Support 5.00 Elected FTE DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-2 City of South San Francisco FY 2018-19 Proposed Operating Budget Citizens of South San Francisco 1.0 – City Clerk (elected) Krista Martinelli 1.0 – Deputy City Clerk 1.00 Elected FTE 3.00 FTE Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions 2.0 – City Clerk Records Technician DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-3 City of South San Francisco FY 2018-19 Proposed Operating Budget Citizens of South San Francisco 1.0 – City Treasurer (elected) Frank Risso Finance Department Provides Administrative Support 1.00 Elected FTE Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-4 City of South San Francisco FY 2018-19 Proposed Operating Budget City Attorney Jason Rosenberg (Contract – Meyers Nave ) Assistant City Attorney (2) (Contract – Meyers Nave ) DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-5 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 – City Manager Mike Futrell 7.00 FTE Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions 1.0 – Assistant City Manager 1.0 – Communications Director Information Technology Department 1.0 – Administrative Assistant I 1.0 – Executive Assistant 2.0 – Management Analyst II DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-6 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 – Director of Finance Richard Lee 1.0 – Administrative Assistant II Accounting & Financial Services Budget & Payroll 1.0 – Financial Services Manager Accounting 2.0 – Accountant I/II /Sr. 3.0 – Accounting Assistant II (1) Miscellaneous Hourly 0.6 – Courier Budget 1.0 – Financial Analyst II 1.0 – Management Analyst I Payroll 1.0 – Payroll Administrator 1.0 – Accounting Assistant II 13.00 FTE 0.60 Hourly Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions 1.0 – Financial Services Manager DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-7 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 – Human Resources Director 3.0 Human Resources Analyst I/II 1.0 Administrative Assistant II 7.00 FTE 1.00 Hourly Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions 1.0 Human Resources Technician 1.0 Human Resources Clerk (hourly) 1.0 Human Resources Manager DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-8 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 IT Manager Tony Barrera 1.00 – Senior Information System Administrator 2.00 – Information System Administrator 1.00 – Sr. Computer Services Technician 1.00 – Computer Services Technician 1.00 – Administrative Assistant II 7.00 FTE Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-9 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 – Economic & Community Development Director Alex Greenwood 1.0 – Management Analyst II 1.0 – Administrative Assistant II Economic Development & Housing Division Planning Division 1.00 – ECD Deputy Director / Economic Development & Housing Manager 3.00 – Economic Development Coordinator 1.00 – Community Development Coordinator 1.00 – Management Analyst II 1.00 – Management Analyst I 1.00 – Administrative Assistant I 0.20 – Research Assistant (hourly) 0.20 – Rehab Specialist (hourly) 1.00 – Chief Planner 1.00 – Principal Planner 2.00 – Senior Planner 2.00 – Associate Planner 1.00 – Planning Technician 1.00 – Administrative Assistant II Building Division 1.00 – Chief Building Official 1.00 – Assistant Building Official 2.00 – Senior Building Inspector 3.00 – Building Inspector 1.00 – Senior Permit Technician 1.00 – Permit Technician 1.00 – Building Plan Reviewer 1.00 – Administrative Assistant I 30.00 FTE 0.40 Hourly Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions Position De-funded DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-10 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 – Fire Chief Jess Magallanes Administration Division Fire Prevention Division 1.00 – Emergency Services Manager 1.00 – Management Analyst II 1.00 – Sr. Administrative Assistant 1.00 – Accounting Assistant II 1.00 – Office Specialist 0.48 – Fire Courier (hourly) 1.00 – Fire Marshal 4.00 – Safety Inspector I/II /III 1.00 – Administrative Assistant I 1.00 – Safety Inspector (contract) Emergency Medical Services / Operations Divisions 1.0 Deputy Fire Chief A Shift 1.0 – Battalion Chief (Training) 1.0 – EMS Battalion Chief 4.2 – EMT (contract) 1.00 – Battalion Chief 5.00 – Fire Captain 5.00 – Fire Apparatus Engineer 13.00 – Paramedic / Firefighter B Shift 1.00 – Battalion Chief 5.00 – Fire Captain 5.00 – Fire Apparatus Engineer 13.00 – Paramedic / Firefighter C Shift 1.00 – Battalion Chief 5.00 – Fire Captain 5.00 – Fire Apparatus Engineer 13.00 – Paramedic / Firefighter 87.00 FTE 0.48 Hourly 5.20 Contract Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-11 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 – Chief of Police Jeff Azzopardi Operations Division Services Division 1.00 – Police Captain 1.00 – Police Captain 1.00 – Administrative Assistant I 1.00 – Police Lieutenant (Training & Recruitment) Community Relations 1.00 – Police Sergeant 1.00 – Police Corporal 1.00 – Police Officer COPPS 1.00 – Police Corporal Planning 1.00 – Police Sergeant Downtown Bike Patrol 2.00 – Police Officer Patrol Division Day Shift Patrol Traffic Unit 1.00 – Police Lieutenant 2.00 – Police Sergeant 2.00 – Police Corporal 12.00 – Police Officer 1.00 – Police Sergeant 1.00 – Police Corporal 3.00 – Police Officer 3.00 – Parking Enforcement Officer 4.00 – Police Svs Technician 2.0 - Police Svs Technician (Hourly) Swing Shift Patrol 1.00 – Police Lieutenant 2.00 – Police Sergeant 2.00 – Police Corporal 13.00 – Police Officer Neighborhood Response Team 1.00 – Police Sergeant 1.00 – Police Corporal 2.00 – Police Officer Grave Shift Patrol 2.00 – Police Sergeant 2.00 – Police Corporal 8.00 – Police Officer Canine Unit 5.00 – Police Officer Investigation Division 1.00 – Police Sergeant 5.00 – Police Corporal 1.00 – Police Officer 0.48 – Court Liaison (hourly) 1.00 – Crime Analyst County Task Forces 1.00 – Police Sergeant 1.00 – Police Officer 1.00 – Police Records & Communications Mgr 1.00 – Supervising Police Records Specialist 4.00 – Police Records Specialist 83 Total Sworn 1.00 – Police Chief 3.00 – Police Captain 4.00 – Police Lieutenant 12.00 – Police Sergeant 15.00 – Police Corporal 48.00 – Police Officer 1.00 – Sr. Administrative Assistant 118.00 FTE 4.87 Hourly Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions 1.00 – Management Analyst I 1.00 – Police Captain Evidence Division 1.00 -Police Property Evidence Specialist 0.48 – Police Property Evidence Assistant (hourly) 1.00 – Police Lieutenant (Administration) 2.00 – Supervising Dispatcher 1.00 – Police Media Tech 14.00 – Communications Dispatcher 0.60 – Communications Dispatcher (hourly) Reserve Unit 1.31 – Police Reserve Officer (hourly) Records Division Communications Division DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-12 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.00 – Library Director Valerie Sommer Main Library Grand Ave. Library Administration Division 1.00 – Assistant Library Director 1.00 – Management Analyst II 1.00 – Administrative Assistant II 2.500 – Library Program Manager 6.400 – Librarian I/II 0.500 – Supervising Library Spec. 1.000 – Library Assistant II Part Time Regular 1.85 Library Assistant II Hourly 2.425 – Library Assistant I (0.2) 1.380 – Librarian I/II (0.3) 0.650 – Library Clerk 2.890 – Library Page 0.600 – Librarian II 1.000 – Supervising Library Specialist Hourly 0.250 – Librarian I 0.30 – Librarian II 0.800 – Library Clerk 0.605 – Library Assistant I (0.4) 0.550 – Library Page Technical Services 0.50 – Library Program Manager 0.50 – Supervising Library Spec. Part Time Regular 0.55 – Library Assistant II (PT) Hourly 0.13 – Librarian I 0.17 – Library Assistant I 1.53 – Library Page Literacy Division Project Read Community Learning Center 0.50 – Library Program Manager 2.00 – Literacy Service Coordinator 0.50 – Administrative Assistant II Hourly 0.50 – Office Specialist 0.50 – Library Program Manager 1.00 – Literacy Service Coordinator 0.50 – Administrative Assistant II Hourly 0.05 – Office Assistant 0.375 – Literacy Services Asst. I 0.75 – Library Clerk Grants Hourly 0.38 – Office Assistant 0.44 – Literacy Service Asst . Coordinator 1.57 – Literacy Service Assistant 1.34 – Library Page 22.00 FTE 2.40 PT Reg. 17.09 Hourly Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-13 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.0 – Public Works Director / City Engineer Eunejune Kim 1.00 – Public Works Administrator 1.00 – Management Analyst II Engineering Division 1.00 – Principal Engineer 2.00 – Sr. Civil Engineer 2.00 – Associate Civil Engineer 1.00 – Sr. Engineering Technician 1.00 – Public Works Inspector 1.00 – Administrative Assistant II 1.00 – Administrative Assistant I Maintenance Division Water Quality Control Plant 1.00 – Plant Superintendent 1.00 – Asst. Plant Superintendent 2.00 – Administrative Assistant I Plant Operations 4.00 – Lead Plant Operator 10.00 – Plant Operator I /II /III Plant Maintenance 1.00 – Maintenance Supervisor 1.00 – Lead Plant Mechanic 4.00 – Plant Mechanic II 2.00 – Plant Mechanic I 2.00 – Plant Utility Worker 2.00 – Plant Electrician II 1.00 – Plant Electrician I 1.00 – Plant Mechanic Apprentice Laboratory 1.00 – Laboratory Supervisor 1.00 – Sr. Laboratory Chemist 2.00 – Laboratory Chemist 0.50 – P/T Laboratory Chemist (hourly) Environmental Compliance 1.00 – Env. Compliance Supervisor 1.00 – Sr. Env. Compliance Inspector 3.00 – Env. Compliance Inspector I/II Parking District 1.00 – Parking Systems Technician 90.00 FTE 0.50 Hourly Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions 2.00 – Public Works Program Manager 1.00 – Administrative Assistant II 1.00 – Administrative Assistant I Waste Water Crew 1.00 – Lead PW Maintenance Worker 1.00 – Sr. PW Maintenance Worker 7.00 – PW Maintenance Worker Construction Crew 1.00 – Lead PW Maintenance Worker 1.00 – Sr. PW Maintenance Worker 1.00 – Equipment Operator 5.00 – PW Maintenance Worker Electrical Crew 1.00 – Lead Electrical Technician 1.00 – Sr. Electrical Technician 1.00 – Electrical Technician 1.00 – Asst. Electrical Technician Fleet Maintenance 1.00 – Lead Equipment Mechanic 3.00 – Equipment Mechanic Clean Team 1.00 – Lead PW Maintenance Worker 1.00 – Sr. PW Maintenance Worker 3.00 – PW Maintenance Worker 2.00 – Sweeper Operator DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-14 City of South San Francisco FY 2018-19 Proposed Operating Budget 1.00 – Parks and Recreation Director Sharon Ranals Administration Division 1.00 – Public Works Administrator (Business Manager) 3.00 – Administrative Assistant II(1) 0.50 – Office Specialist (Classes) 1.00 – Administrative Assistant I (Childcare) Part Time Regular 0.50 – Cultural Arts Specialist 0.50 – Office Assistant (hourly) Parks Maintenance Division Recreation Division Facilities Maintenance Division 1.00 – Recreation Program Manager 5.00 – Recreation & Comm. Services Supervisor 1.00 – Assistant Recreation Supervisor 11.00 – Recreation & Comm. Services Coordinator (1) 8.00 – Preschool Teacher I/II Part Time Regular 0.80 – Comm Srvcs Site Coordinator 1.82 – Recreation Leader III 1.25 – Recreation Leader II Hourly 4.73 – Recreation Leader IV 33.54 – Recreation Leader III 12.54 – Recreation Leader II 1.75 – Recreation Leader I 6.16 – Recreation Instructor 1.00 – Van Driver 1.00 – Parks Program Manager 1.00 – Landscape Architect 2.00 – Parks Supervisor 2.00 – Tree Trimmer 2.00 – Lead Parks Maintenance Worker 2.00 – Groundsperson 2.80 – Sr. Park Maintenance Worker (1) 13.0 – Park Maintenance Worker Hourly 1.62 – Park Maintenance Worker (hourly) 1.00 – Facilities Manager 1.00 – Facilities Supervisor 2.00 – Building Maintenance Craftsworker 2.00 – Lead Building Maintenance Custodian 4.00 – Sr. Building Maintenance Custodian 5.00 – Building Maintenance Custodian I/II Hourly 2.08 – Building Maintenance Custodian (hourly) Common Greens Division 2.00 – Maintenance Craftsworker 1.20 – Sr. Park Maintenance Worker 76.00 FTE 4.87 PT Reg. 63.92 Hourly Existing Filled Position(s) Existing Upgraded Position(s) Newly Requested Positions DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-15 City of South San Francisco FY 2018-19 Proposed Operating Budget This page intentionally left blank. DEPARTMENT ORGANIZATION CHARTS _______________________________________________ _______________________________________________ ___________________________________________________ E-16 City of South San Francisco FY 2018-19 Proposed Operating Budget POSITION BUDGET BY DEPARTMENT F-1 City of South San Francisco Proposed FY 2018-19 Operating Budget POSITION BUDGET BY DEPARTMENT POSITION BUDGET BY DEPARTMENT F-2 City of South San Francisco Proposed FY 2018-19 Operating Budget City Council City Council Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Elected E110 Elected City Council Member 5.00 5.00 0.00 TOTAL FTE - City Council 5.00 5.00 0.00 City Clerk City Clerk Job Code Position Title 2017-18 Actual 2018-19 Proposed Change to 2018-19 from 2017-18 Elected - FT E100 Elected City Clerk 1.00 1.00 0.00 SUBTOTAL - Elected 1.00 1.00 0.00 Full Time O320 Deputy City Clerk 1.00 1.00 0.00 Full Time O415 City Clerk Records Technician 2.00 2.00 0.00 SUBTOTAL - Full Time 3.00 3.00 0.00 TOTAL FTE - City Clerk 4.00 4.00 0.00 City Treasurer City Treasurer Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Elected E105 Elected City Treasurer 1.00 1.00 0.00 TOTAL FTE - City Treasurer 1.00 1.00 0.00 POSITION BUDGET BY DEPARTMENT F-3 City of South San Francisco Proposed FY 2018-19 Operating Budget City Manager City Manager Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018- 19 from 2017-18 Full Time N115 City Manager 1.00 1.00 0.00 Full Time N100 Assistant City Manager 1.00 1.00 0.00 Full Time N180 Assistant to the City Manager 0.00 0.00 0.00 Full Time N190 Communications Director 1.00 1.00 0.00 Full Time M570 Management Analyst I 0.00 0.00 0.00 Full Time M560 Management Analyst II 2.00 2.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 0.00 0.00 0.00 Full Time O310 Executive Assistant to the City Manager (O410) 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 0.00 Hourly X280 Student Intern 0.00 0.00 0.00 SUBTOTAL Hourly 0.00 0.00 0.00 TOTAL FTE - City Manager 7.00 7.00 0.00 Finance Finance Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N145 Director of Finance 1.00 1.00 0.00 Full Time M770 Financial Services Manager 2.00 2.00 0.00 Full Time M615 Senior Financial Analyst 0.00 0.00 0.00 Full Time M613 Financial Analyst II (M570) 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 0.00 Full Time M625 Senior Accountant 1.00 1.00 0.00 Full Time M620 Accountant II 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 3.00 4.00 1.00 Full Time M785 Payroll Administrator 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 0.00 SUBTOTAL Full Time 12.00 13.00 1.00 Hourly X280 Miscellaneous Hourly 0.60 0.60 0.00 SUBTOTAL Hourly 0.60 0.60 0.00 TOTAL FTE - Finance 12.60 13.60 1.00 POSITION BUDGET BY DEPARTMENT F-4 City of South San Francisco Proposed FY 2018-19 Operating Budget Human Resources Human Resources Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N130 Director Of Human Resources 1.00 1.00 0.00 Full Time M270 Human Resources Analyst II 2.00 2.00 0.00 Full Time O265 Human Resources Technician 1.00 1.00 0.00 Full Time M775 Human Resources Manager 1.00 1.00 0.00 Full Time M700 Human Resources Analyst I 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 0.00 Hourly X310 Human Resources Clerk 1.00 1.00 0.00 SUBTOTAL Hourly 1.00 1.00 0.00 TOTAL FTE - Human Resources 8.00 8.00 0.00 Information Technology Information Technology Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018- 19 from 2017-18 Full Time M805 Information Technology Manager 1.00 1.00 0.00 Full Time M650 Information Systems Administrator 2.00 2.00 0.00 Full Time M790 Senior Information Systems Administrator 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 0.00 Full Time O525 Computer Services Technician 1.00 1.00 0.00 Full Time O530 Senior Computer Services Technician 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 0.00 TOTAL FTE - Information Technology 7.00 7.00 0.00 POSITION BUDGET BY DEPARTMENT F-5 City of South San Francisco Proposed FY 2018-19 Operating Budget Economic & Community Development ECD Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N140 Director of ECD 1.00 1.00 0.00 Full Time M145 ECD Deputy Director/Manager of Economic Development & Housing 1.00 1.00 0.00 Full Time M125 Associate Planner 2.00 2.00 0.00 Full Time M210 Chief Building Official 1.00 1.00 0.00 Full Time M155 Chief Planner 1.00 1.00 0.00 Full Time M185 Economic Development Coordinator 3.00 3.00 0.00 Full Time M725 Community Development Coordinator 1.00 1.00 0.00 Full Time TBD Assistant Building Official 0.00 1.00 1.00 Full Time M590 Principal Planner 1.00 1.00 0.00 Full Time M335 Senior Planner 2.00 2.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 0.00 Full Time M560 Management Analyst II** 2.00 2.00 0.00 Full Time A462 Planning Technician 1.00 1.00 0.00 Full Time TBD Senior Permit Technician 1.00 1.00 0.00 Full Time A460 Permit Technician 1.00 1.00 0.00 Full Time A400 Sr Building Inspector 2.00 2.00 0.00 Full Time A135 Building Inspector 4.00 3.00 -1.00 Full Time TBD Building Plan Reviewer** 1.00 1.00 0.00 Full Time O315 Administrative Assistant I 1.00 2.00 1.00 Full Time O310 Administrative Assistant II 2.00 2.00 0.00 Full Time A295 Office Specialist 1.00 0.00 -1.00 SUBTOTAL Full Time 30.00 30.00 0.00 Hourly X280 Miscellaneous Hourly - Research Assistant 0.20 0.20 0.00 Hourly X280 Miscellaneous Hourly - Rehab Specialist 0.20 0.20 0.00 SUBTOTAL Hourly 0.40 0.40 0.00 TOTAL - ECD 30.40 30.40 0.00 **One Management Analyst II and One Building Plan Reviewer have not been funded for FY 2018-19, but are still authorized positions within the department to be funded in the future. POSITION BUDGET BY DEPARTMENT F-6 City of South San Francisco Proposed FY 2018-19 Operating Budget Fire Fire Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N150 Fire Chief 1.00 1.00 0.00 Full Time M110 Deputy Fire Chief 1.00 1.00 0.00 Full Time M780 Emergency and Safety Manager 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 0.00 Full Time M410 Fire Marshal 1.00 1.00 0.00 Full Time M390 Fire Battalion Chief (56 Hours) 3.00 3.00 0.00 Full Time M205 Fire Battalion Chief (40 Hours) 2.00 2.00 0.00 Full Time B120 Fire Apparatus Engineer 15.00 15.00 0.00 Full Time B100 Fire Captain 15.00 15.00 0.00 Full Time B125 Firefighter 0.00 0.00 0.00 Full Time B130 Paramedic / Firefighter 39.00 39.00 0.00 Full Time B200 Safety Inspector I 1.00 1.00 0.00 Full Time B195 Safety Inspector II 3.00 3.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 0.00 Full Time O340 Sr. Administrative Assistant 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 1.00 1.00 0.00 Full Time A295 Office Specialist 1.00 1.00 0.00 SUBTOTAL Full Time 87.00 87.00 0.00 FT Contract X181 Safety Inspector 1.00 1.00 0.00 FT Contract X281 Emergency Medical Technician 4.20 4.20 0.00 SUBTOTAL FT Contract 5.20 5.20 0.00 Hourly X540 Fire Courier 0.48 0.48 0.00 SUBTOTAL Hourly 0.48 0.48 0.00 TOTAL - Fire 92.68 92.68 0.00 POSITION BUDGET BY DEPARTMENT F-7 City of South San Francisco Proposed FY 2018-19 Operating Budget Police Police Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N155 Police Chief 1.00 1.00 0.00 Full Time M280 Police Captain 2.00 3.00 1.00 Full Time M275 Police Lieutenant 5.00 4.00 -1.00 Full Time C165 Police Sergeant 12.00 12.00 0.00 Full Time C100 Police Corporal 15.00 15.00 0.00 Full Time C115 Police Officer 48.00 48.00 0.00 Full Time M285 Police Records & Comm. Manager 1.00 1.00 0.00 Full Time C200 Supervising Police Records Specialist 1.00 1.00 0.00 Full Time C110 Police Property/ Evidence Specialist 1.00 1.00 0.00 Full Time C105 Police Records Specialist 4.00 4.00 0.00 Full Time C210 Crime Analyst 1.00 1.00 0.00 Full Time A365 Supervising Dispatcher 2.00 2.00 0.00 Full Time A150 Communications Dispatcher 14.00 14.00 0.00 Full Time C175 Parking Enforcement Officer 3.00 3.00 0.00 Full Time C125 Police Service Technician 4.00 4.00 0.00 Full Time C220 Police Media Technician 1.00 1.00 0.00 Full Time O340 Senior Administrative Assistant 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 0.00 SUBTOTAL Full Time 118.00 118.00 0.00 Hourly x445 Communications Dispatcher 0.60 0.60 0.00 Hourly XTBD Police Service Technician 0.00 2.00 2.00 Hourly X190 Police Property/Evidence Assistant 0.48 0.48 0.00 Hourly X193 Police Court Liaison 0.48 0.48 0.00 Hourly X325 Police Reserve Officer 1.31 1.31 0.00 SUBTOTAL Hourly 2.87 4.87 2.00 TOTAL - Police 120.87 122.87 2.00 POSITION BUDGET BY DEPARTMENT F-8 City of South San Francisco Proposed FY 2018-19 Operating Budget Library Library Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N110 Library Director 1.00 1.00 0.00 Full Time M640 Assistant Library Director 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 0.00 Full Time M235 Library Program Manager 4.00 4.00 0.00 Full Time A445 Literacy Services Coordinator 3.00 3.00 0.00 Full Time A670 Supervising Library Specialist 2.00 2.00 0.00 Full Time A240 Librarian II 6.00 6.00 0.00 Full Time A215 Library Assistant II 1.00 1.00 0.00 Full Time A210 Librarian I 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 0.00 Full Time O315 Administrative Assistant I 0.00 0.00 0.00 SUBTOTAL Full Time 22.00 22.00 0.00 PT Regular A240 Librarian II 0.00 0.00 0.00 PT Regular A215 Library Assistant II 2.40 2.40 0.00 PT Regular A220 Library Assistant I 0.00 0.00 0.00 SUBTOTAL PT Regular 2.40 2.40 0.00 Hourly X210 Librarian I 1.26 1.26 0.00 Hourly X220 Library Assistant I 2.60 3.20 0.60 Hourly X235 Library Clerk 2.20 2.20 0.00 Hourly X250 Library Page 6.31 6.31 0.00 Hourly X415 Office Specialist 0.50 0.50 0.00 Hourly X440 Office Assistant** 0.81 0.43 -0.38 Hourly X655 Literacy Services Asst. Coord.* 0.44 0.44 0.00 Hourly X665 Literacy Services Asst. I** 1.57 1.95 0.38 Hourly X670 Librarian II 0.20 0.80 0.60 SUBTOTAL Hourly 15.89 17.09 1.20 TOTAL FTE - Library 40.29 41.49 1.20 *Reflected 0.64 in error in FY 2017-19 biennial budget. Funding was accurate **Clerical error on update of position budget. No fiscal impact from change POSITION BUDGET BY DEPARTMENT F-9 City of South San Francisco Proposed FY 2018-19 Operating Budget Public Works Public Works Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N160 Director Of Public Works/City Eng 1.00 1.00 0.00 Full Time M795 Public Works Administrator 1.00 1.00 0.00 Full Time M760 Principal Engineer 1.00 1.00 0.00 Full Time M340 Sr Civil Engineer 2.00 2.00 0.00 Full Time M115 Associate Civil Engineer 2.00 2.00 0.00 Full Time A167 Engineering Technician 1.00 0.00 -1.00 Full Time (TBD) Senior Engineering Technician 0.00 1.00 1.00 Full Time M750 Public Works Program Manager 2.00 2.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 0.00 Full Time A500 Sr Electrical Technician 1.00 1.00 0.00 Full Time A370 Sweeper Operator 2.00 2.00 0.00 Full Time A200 Lead Public Works Maintenance Worker 3.00 3.00 0.00 Full Time A360 Sr Public Works Maintenance Worker 3.00 3.00 0.00 Full Time A275 Public Works Maintenance Worker 15.00 15.00 0.00 Full Time A345 Lead Equipment Mechanic 1.00 1.00 0.00 Full Time A335 Lead Electrical Technician 1.00 1.00 0.00 Full Time A120 Assistant Electrical Technician 1.00 1.00 0.00 Full Time A160 Electrical Technician 1.00 1.00 0.00 Full Time A310 Public Works Inspector 1.00 1.00 0.00 Full Time A175 Equipment Operator 1.00 1.00 0.00 Full Time A170 Equipment Mechanic 3.00 3.00 0.00 Full Time M355 Plant Superintendent 1.00 1.00 0.00 Full Time M465 Assistant Plant Superintendent 1.00 1.00 0.00 Full Time M745 WQCP Maint Super 1.00 1.00 0.00 Full Time M450 Environmental Compliance Supervisor 1.00 1.00 0.00 Full Time M220 Laboratory Supervisor 1.00 1.00 0.00 Full Time D190 Lead Plant Operator 4.00 4.00 0.00 Full Time D180 Lead Plant Mechanic 1.00 1.00 0.00 Full Time D170 Sr Laboratory Chemist 1.00 1.00 0.00 Full Time D160 Sr Environmental Compliance Inspector 1.00 1.00 0.00 Full Time D155 Environmental Compliance Inspector II 3.00 3.00 0.00 Full Time D200 Plant Operator III 8.00 8.00 0.00 Full Time D145 Plant Operator I 2.00 2.00 0.00 Full Time D140 Plant Electrician II 2.00 2.00 0.00 Full Time D135 Plant Mechanic II 4.00 4.00 0.00 Full Time D125 Plant Utility Worker 2.00 2.00 0.00 Full Time D120 Laboratory Chemist 2.00 2.00 0.00 Full Time D105 Plant Electrician I 1.00 1.00 0.00 Full Time D130 Plant Mechanic I 2.00 2.00 0.00 Full Time D220 Plant Mechanic, Apprentice 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 0.00 Full Time O315 Administrative Assistant I 4.00 4.00 0.00 Full Time A245 Parking Meter Service Worker 1.00 1.00 0.00 SUBTOTAL Full Time 90.00 90.00 0.00 Hourly X545 Laboratory Chemist 0.50 0.50 0.00 SUBTOTAL Hourly 0.50 0.50 0.00 TOTAL - Public Works 90.50 90.50 0.00 POSITION BUDGET BY DEPARTMENT F-10 City of South San Francisco Proposed FY 2018-19 Operating Budget Parks & Recreation Parks & Recreation Job Code Position Title 2017-18 Actual 2018-19 Proposed Change of 2018-19 from 2017-18 Full Time N175 Director Of Parks & Recreation 1.00 1.00 0.00 Full Time M750 Program Manager- Parks 1.00 1.00 0.00 Full Time M750 Program Manager - Rec 1.00 1.00 0.00 Full Time M750 Program Manager- Facilities 1.00 1.00 0.00 Full Time (TBD) Business Services Manager 0.00 1.00 1.00 Full Time M800 Assistant Recreation Supervisor 1.00 1.00 0.00 Full Time (TBD) Landscape Architect 1.00 1.00 0.00 Full Time A295 Office Specialist 1.00 0.50 -0.50 Full Time M560 Management Analyst II 1.00 0.00 -1.00 Full Time M255 Parks & Recreation Supervisor- Parks 1.00 1.00 0.00 Full Time M255 Parks & Recreation Supervisor- Facilities 2.00 2.00 0.00 Full Time M530 Rec & Comm Svcs Coordinator 10.00 11.00 1.00 Full Time M295 Rec & Comm Svcs Supervisor 5.00 5.00 0.00 Full Time A515 Recreation Leader IV 1.00 0.00 -1.00 Full Time A495 Preschool Teacher I 4.00 4.00 0.00 Full Time A680 Preschool Teacher II 4.00 4.00 0.00 Full Time A375 Tree Trimmer 2.00 2.00 0.00 Full Time A280 Maintenance Craft worker 2.00 2.00 0.00 Full Time A195 Lead Parks Maintenance Worker 2.00 2.00 0.00 Full Time A350 Senior Parks Maintenance Worker 3.00 4.00 1.00 Full Time A250 Parks Maintenance Worker I/II* 14.00 13.00 -1.00 Full Time A505 Groundsperson 2.00 2.00 0.00 Full Time A465 Building Maintenance Crafts worker 2.00 2.00 0.00 Full Time A190 Lead Building Maintenance Custodian 2.00 2.00 0.00 Full Time A320 Sr Building Maintenance Custodian 4.00 4.00 0.00 Full Time A140 Building Maintenance Custodian I/II* 5.00 5.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 3.00 1.00 SUBTOTAL Full Time 76.00 76.50 0.50 PT Regular A640 Community Services Site Coordinator 0.80 0.80 0.00 PT Regular A650 Cultural Arts Specialist 0.50 0.50 0.00 PT Regular A610 Recreation Leader II 1.25 1.25 0.00 PT Regular A620 Recreation Leader III 1.82 1.82 0.00 SUBTOTAL PT Regular 4.37 4.37 0.00 Hourly X555 Hourly, Van Driver 1.00 1.00 0.00 Hourly X185 Hourly, Building Maintenance Custodian 2.08 2.08 0.00 Hourly X440 Hourly, Office Assistant 0.50 0.50 0.00 Hourly X300 Hourly, Park Maintenance Worker 1.62 1.62 0.00 Hourly X350 Hourly, Recreation Instructor 6.16 6.16 0.00 Hourly X360 Hourly, Recreation Leader I 1.75 1.75 0.00 Hourly X365 Hourly, Recreation Leader II 12.54 12.54 0.00 Hourly X370 Hourly, Recreation Leader III 33.54 33.54 0.00 Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 0.00 SUBTOTAL Hourly 63.92 63.92 0.00 TOTAL FTE - Parks & Recreation 144.29 144.79 0.50 *changed to flexibly staffed I/II positions DEBT OBLIGATIONS G-1 City of South San Francisco FY 2018-19 Proposed Operating Budget DEBT OBLIGATIONS DEBT OBLIGATIONS G-2 City of South San Francisco FY 2018-19 Proposed Operating Budget DEBT SERVICE OBLIGATIONS As of July 1, 2018, the City will have $35.6 million of outstanding debt. The City has no formal debt policy. Debt service is backed through revenue proceeds either through tax increment dollars from the former Redevelopment Agency or sewer usage charges from the Sewer Enterprise fund. Schedule 26: Legal Debt Limit Assessed Valuation [1]17,192,567,708$ Bonded Debt Limit (3.75% of assessed value)644,721,289$ Less Debt Subject to Limit -$ Legal Bonded Debt Limit 644,721,289$ [1] Source: San Mateo County Assessor Office FY 2017-18 Combined Roll http://www.smcare.org/assessor/documents/2017-18AssessmentRoll/2017LocalCombinedRoll.pdf The legal bonded debt limit as set by California Government Code Section 43605 is 15%. The code section was enacted prior to the change in basing assessed value to full market value when it was previously 25% of market value. The 3.75% represents 25% of assessed value. DEBT OBLIGATIONS The City has outstanding debt through the issuance of bonds, notes, leases, and loans. The following lists of all debt issued by the City, either through its financing authority or the former Redevelopment Agency: • 1999, 2004, 2008 State Water Resources Control Board Loans – Original debt: $77,999,366, 2.4% to 3.0%, due 8/1/22, 4/30/26, 7/15/28. These loans were used to improve and expand the City’s Water Quality Control Plant (WQCP). Loan proceeds were issued as projects progressed. Debt service payment commenced one year after project completion. WQCP user fees support the debt service payments. Of the total, $30.8 million of principal outstanding. • 2005D Water and Wastewater Revenue Bonds – Original debt: $6,000,000, 2.75% to 5.0%, due April 30, 2026. The City participated in a pooled bond sale. The bonds were used to finance sewer system capital improvement projects. The debt service is paid from the net revenues of the City’s Sewer Enterprise Fund. Of the total, $3.3 million of principal outstanding. • 2003 Revenue Bonds – Original debt: $5,865,000, 2.25% to 4.0%, due 9/1/18. The City of South San Francisco Capital Improvement Financing Authority issued these bonds to finance improvements on the South San Francisco Conference Center. The debt service payments come from a $2.50 per day hotel room tax. These obligations are not DEBT OBLIGATIONS G-3 City of South San Francisco FY 2018-19 Proposed Operating Budget recorded as part of the City’s government debt. Of the total, $460,000 of principal outstanding. Capital Leases In addition to the bonds, notes, and loans, the City has also entered into long-term capital leases with various financing agencies. The capital leases are used to purchase vehicles and equipment when it makes more financial sense for the City to pay for these over time rather than using upfront cash. The purchases tend to be Fire apparatuses, Public Works vehicles and equipment. The City anticipates entering into capital lease purchases for two new fire engines over the next two fiscal years at a projected cost of $700,000 each. The lease proceeds, capital lease purchases, and debt service payment are reflected in the FY 2017-19 Proposed Biennial Operating Budget. Below is a list of the vehicles and equipment lease-purchased with remaining balances. The capital lease payments are made by the General Fund. • 2008 Two Fire Engines – Projected balance $54,112, due 7/16/18. • 2010 Two Fire Engines – Projected balance $322,306, due 12/31/20. • 2013 Fire Quint – Projected balance $686,698, due 5/23/23. • 2014 Sweeper – Projected balance $71,985, due 10/17/18. DEBT OBLIGATIONS G-4 City of South San Francisco FY 2018-19 Proposed Operating Budget This page intentionally left blank. GOVERNMENTAL FUNDS GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-1 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY HOUSING FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted HOUSING RENTAL REVENUE 108,764$ 130,000$ 130,000$ 130,000$ -$ INVESTMENT INCOME & LOAN INTEREST 84,398 37,000 37,000 37,000 - EQUITY SHARING 164,018 15,000 15,000 15,000 - MISCELLANEOUS 304,998 - - - - SALE OF REAL/PERSONAL PROPERTY 1,016,276 - - - - LOAN REPAYMENTS - 125,000 125,000 125,000 - Total Revenues 1,678,455$ 307,000$ 307,000$ 307,000$ -$ CARRYOVER ENCUMBRANCE/CIP 648$ Total Available Resources 1,678,455$ 307,000$ 307,648$ 307,000$ -$ Expenditures PAYROLL 81,227$ 75,000$ 75,000$ 75,000$ -$ SUPPLIES & SERVICES 395,856 462,800 463,448 462,800 - INTERDEPARTMENTAL CHARGES 5,000 5,150 5,150 5,305 155 Total Expenditures 482,083$ 542,950$ 543,598$ 543,105$ 155$ Surplus/(Deficit)1,196,372 (235,950) (235,950) (236,105) Fund Balance 1,119,525$ 883,575$ 883,575$ 647,470$ Unassigned Fund Balance 647,470$ Committed Fund Balance (for Affordable Housing Development)2,450,000$ Total Fund Balance 3,097,470$ GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-2 City of South San Francisco FY 2018-19 Proposed Operating Budget COMMON GREENS MAINTENANCE DISTRICTS FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted WEST PARK MAINT DIST 3 824,007$ 822,429$ 822,429$ 830,040$ 7,611$ STONGATE RIDGE MAINT 296,315 232,446 232,446 278,001 45,555 WILLOW GARDEN MAINT 99,932 77,000 77,000 80,341 3,341 WEST PARK DIST 1&2 530,763 426,683 426,683 542,157 115,474 Total Revenues 1,751,018$ 1,558,558$ 1,558,558$ 1,730,539$ 171,981$ CARRYOVER ENCUMBRANCE/CIP 150,074$ Total Available Resources 1,751,018$ 1,558,558$ 1,708,633$ 1,730,539$ 171,981$ Expenditures WEST PARK MAINT DIST 3 658,756$ 824,432$ 824,432$ 848,403$ 23,970$ STONGATE RIDGE MAINT 144,541 198,058 198,058 206,751 8,693 WILLOW GARDEN MAINT 189,706 58,875 135,407 60,031 1,156 WEST PARK DIST 1&2 348,727 445,325 445,325 458,652 13,327 Total Expenditures 1,341,730$ 1,526,691$ 1,603,223$ 1,573,836$ 47,145$ Surplus/(Deficit)409,288$ 31,868$ 105,410$ 156,703$ 124,836$ Fund Balance 2,412,294$ 2,444,162$ 2,517,704$ 2,674,408$ FY18-19 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-3 City of South San Francisco FY 2018-19 Proposed Operating Budget COMMUNITY DEVELOPMENT BLOCK GRANT Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted INTERGOVERNMENTAL 377,470$ 415,000$ 415,000$ 415,000$ -$ LOAN REPAYMENTS 44,349 80,000 80,000 80,000 - OTHER PROGRAM REVENUES 10,695 11,437 11,437 - (11,437) Total Revenues 432,514$ 506,437$ 506,437$ 495,000$ (11,437)$ CARRYOVER ENCUMBRANCE/CIP 175,637$ Total Available Resources 432,514$ 506,437$ 682,074$ 495,000$ (11,437)$ Expenditures PAYROLL 123,809$ 81,535$ 81,535$ 81,535$ -$ SUPPLIES & SERVICES 727,497 496,950 577,257 496,950 - TRANSFERS OUT TO CAPITAL IMPROVEMENT - - 95,330 - - Total Expenditures 851,305$ 578,485$ 754,122$ 578,485$ -$ Surplus/(Deficit)(418,791)$ (72,048)$ (72,048)$ (83,485)$ Fund Balance (46,078)$ (118,126)$ (118,126)$ (201,611)$ FY 2018-19 CHANGES & HIGHLIGHTS: • None GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-4 City of South San Francisco FY 2018-19 Proposed Operating Budget GAS TAX FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted TAX REVENUE HUTA 2103-2107 (Gas Tax)1,257,263$ 1,431,827$ 1,431,827$ 1,457,688$ 25,861$ MEASURE M 249,842 243,000 243,000 243,000 - ROAD REPAIR & ACCOUNTABILITY ACT (2017)372,444 - - (372,444) USE OF MONEY & PROPERTY 1,216 15,000 15,000 15,000 - Total Revenues 1,508,321$ 2,062,271$ 1,689,827$ 1,715,688$ (346,583)$ CARRYOVER ENCUMBRANCE/CIP 970,319$ Total Available Resources 1,508,321$ 2,062,271$ 2,660,146$ 1,715,688$ (346,583)$ Expenditures TRANSFER TO GENERAL FUND 921,301$ 921,301$ 921,301$ 921,301$ -$ TRANSFER TO STORMWATER 670,000 670,000 760,298 670,000 -$ TRANSFER FOR CIP PROJECTS 263,208 525,000 1,405,021 - (525,000)$ Total Expenditures 1,854,509$ 2,116,301$ 3,086,620$ 1,591,301$ (525,000)$ Surplus/(Deficit)(346,188)$ (54,030)$ (426,474)$ 124,387$ 178,417$ Fund Balance (57,534)$ (111,564)$ (484,008)$ (359,621)$ FY 2018-19 CHANGES & HIGHLIGHTS: • $372,444 transferred from Gax tax fund (210) to RMRA-SBI fund (212) GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-5 City of South San Francisco FY 2018-19 Proposed Operating Budget MEASURE A FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted TAXES 1,568,013$ 1,468,995$ 1,468,995$ 1,468,995$ -$ USE OF MONEY & PROPERTY 2,756 25,000 25,000 25,000 - Total Revenues 1,570,769$ 1,493,995$ 1,493,995$ 1,493,995$ -$ CARROYOVER ENCUMBRANCE/CIP 1,973,624$ Total Available Resources 1,570,769$ 1,493,995$ 3,467,619$ 1,493,995$ -$ Expenditures TRANSFER TO GEN FUND 173,600$ -$ -$ 121,836$ 121,836$ TRANSFER TO CIP PROJECTS 484,356 1,650,000 3,623,624 1,494,432 (155,568)$ Total Expenditures 657,956$ 1,650,000$ 3,623,624$ 1,616,268$ (33,732)$ Surplus/(Deficit)912,813$ (156,005)$ (156,005)$ (122,273)$ 33,732$ Fund Balance 199,360$ 43,355$ 43,355$ (78,918)$ FY 2018-19 CHANGES & HIGHLIGHTS: • None GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-6 City of South San Francisco FY 2018-19 Proposed Operating Budget ROAD MAINTENANCE & REHABILITATION ACT (SB1) FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted TAX REVENUE RMRA (SB1) -$ -$ 372,444$ 1,109,449$ 1,109,449$ Total Revenues -$ -$ 372,444$ 1,109,449$ 1,109,449$ CARRYOVER ENCUMBRANCE/CIP -$ Total Available Resources -$ -$ 372,444$ 1,109,449$ 1,109,449$ Expenditures TRANSFER FOR CIP PROJECTS - - - 1,089,000 1,089,000$ Total Expenditures -$ -$ -$ 1,089,000$ 1,089,000$ Surplus/(Deficit)-$ -$ 372,444$ 20,449$ 20,449$ Fund Balance -$ -$ 372,444$ 392,893$ FY2018-19 CHANGES & HIGHLIGHTS: • $372,444 transferred from Gas tax fund (210) to RMRA-SBI fund (212) GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-7 City of South San Francisco FY 2018-19 Proposed Operating Budget SOLID WASTE REDUCTION FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted CHARGES FOR SERVICES 190,079$ 180,000$ 180,000$ 180,000$ -$ Total Revenues 190,079$ 180,000$ 180,000$ 180,000$ -$ CARRYOVER ENCUMBRANCE/CIP 353,066$ Total Available Resources 190,079$ 180,000$ 533,066$ 180,000$ -$ Expenditures PAYROLL 5,299$ -$ -$ -$ -$ SUPPLIES & SERVICES 105,624 110,150 131,374 110,150 - INTERDEPARTMENTAL CHARGES 19,600 20,188 20,188 20,794 606 TRANSFERS 282,201 - 391,338 - Total Expenditures 412,725$ 130,338$ 542,900$ 130,944$ 606$ Surplus/(Deficit)(222,646)$ 49,662$ (9,834)$ 49,056$ (606)$ Fund Balance 189,931$ 239,593$ 180,096$ 229,152$ FY 2018-19 CHANGES & HIGHLIGHTS: • None GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-8 City of South San Francisco FY 2018-19 Proposed Operating Budget CAPITAL IMPROVEMENT FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted INTERGOVERNMENTAL 505,664$ 8,030,330$ 13,837,689$ 7,010,680$ (1,019,650)$ CHARGES FOR SVCS - - - 1,820,480 1,820,480 OTHER FINANCING SOURCES - - - - - OTHER REVENUES 65,135 - 474,991 - TRANSFERS 5,224,529 18,947,443 37,927,841 23,359,987 4,412,544 Total Revenues 5,795,328$ 26,977,773$ 52,240,520$ 32,191,147$ 5,213,374$ CARRYOVER ENCUMBRANCE/CIP $3,977,876 Total Available Resources 5,795,328$ 26,977,773$ 56,218,396$ 32,191,147$ 5,213,374$ Expenditures PAYROLL 419,835$ SUPPLIES & SERVICES 5,830,845 26,977,773 52,094,007 32,191,147 5,213,374 Total Expenditures 6,250,680$ 26,977,773$ 52,094,007$ 32,191,147$ 5,213,374$ Surplus/(Deficit)(455,352)$ -$ 4,124,389$ -$ Fund Balance (4,066,205)$ (4,066,205)$ 58,184$ 58,184$ GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-9 City of South San Francisco FY 2018-19 Proposed Operating Budget CONSOLIDATED IMPACT FEES FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted USE OF MONEY & PROPERTY 16,957$ -$ -$ -$ OTHER REVENUES 974,781 - 1,067,000 - - TRANSFERS IN 459,633 - - - - Total Revenues 1,451,371$ -$ 1,067,000$ -$ -$ CARRYOVER ENCUMBRANCE/CIP 3,776,330$ Total Available Resources 1,451,371$ -$ 4,843,330$ -$ -$ Expenditures SUPPLIES & SERVICES 97,522$ 6,167$ 158,728$ -$ (6,167)$ INTERDEPARTMENTAL CHARGES 7,500 7,725 7,725 7,956 231 CAPITAL OUTLAY 90,893 - - - - DEBIT SERVICES 23,000 - - - - TRANSFERS OUT 689,189 690,000 4,507,858 6,100,880 5,410,880 Total Expenditures 908,104$ 703,892$ 4,674,311$ 6,108,836$ 5,404,944$ Surplus/(Deficit)543,266$ (703,892)$ 169,019$ (6,108,836)$ (5,404,944)$ Fund Balance 7,627,997$ 6,924,105$ 7,797,016$ 1,688,180$ 2018-19 CHANGES & HIGHLIGHTS • $6.1M for Capital Improvement Projects GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-10 City of South San Francisco FY 2018-19 Proposed Operating Budget DEVELOPER DEPOSIT FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted CHARGES FOR SERVICES 1,501,504$ -$ -$ -$ -$ USE OF MONEY & PROPERTY 5,926 - - - - OTHER REVENUES (3,128) - - - - Total Revenues 1,504,302$ -$ -$ -$ -$ CARRYOVER ENCUMBRANCE/CIP 3,091,776$ Total Available Resources 1,504,302$ -$ 3,091,776$ -$ -$ Expenditures PAYROLL 5,376$ -$ -$ -$ -$ SUPPLIES & SERVICES 311,140 - 118,698 - - TRANSFERS - 366,900 366,900 307,500 (59,400) Total Expenditures 316,516$ 366,900$ 485,598$ 307,500$ (59,400)$ Surplus/(Deficit)1,187,787$ (366,900)$ 2,606,178$ (307,500)$ 59,400$ Fund Balance 194,534$ (172,366)$ 2,800,712$ 2,493,212$ FY 2018-19 CHANGES & HIGHLIGHTS: • $120,000 CRW permiting upgrade from Permit Program Maintenance Reserve GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-11 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY PROGRAMS FUND Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted CHARGES FOR SVCS 52,498$ -$ -$ -$ -$ USE OF MONEY & PROPERTY 5,414 - - - - OTHER REVENUES 856,766 1,000,000 1,000,000 1,000,000 Total Revenues 914,678$ 1,000,000$ 1,000,000$ 1,000,000$ -$ CARRYOVER ENCUMBRANCE/CIP $5,197,376 Total Available Resources 914,678$ 1,000,000$ 6,197,376$ 1,000,000$ -$ Expenditures SUPPLIES & SERVICES 270,338$ 13,000$ 13,000$ 3,000$ (10,000)$ CAPITAL OUTAY 203,451 2,365,425 2,365,425 - (2,365,425) TRANSFERS 500,000 500,000 1,597,106 620,000 120,000 Total Expenditures 973,788$ 2,878,425$ 3,975,531$ 623,000$ (2,255,425)$ Surplus/(Deficit)(59,110)$ (1,878,425)$ 2,221,845$ 377,000$ Fund Balance (1,028,765)$ (2,907,190)$ 1,193,080$ 1,570,080$ FY 2018-19 Expenditures • $2.0 million in Asset Seizure funds for purchase of PUC parcels for Community Civic Center in FY 2017-18 • Upgrade of Laserfische GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-12 City of South San Francisco FY 2018-19 Proposed Operating Budget CAPITAL INFRASTRUCTURE RESERVE FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted USE OF MONEY & PROPERTY 16,555$ -$ -$ -$ -$ TRANSFERS IN 2,666,000 1,220,600 1,220,600 - (1,220,600)$ Total Revenues 2,682,555$ 1,220,600$ 1,220,600$ -$ (1,220,600)$ CARRYOVER ENCUMBRANCE/CIP $9,452,515 Total Available Resources 2,682,555$ 1,220,600$ 10,673,115$ -$ (1,220,600)$ Expenditures SUPPLIES & SERVICES -$ 1,000,000$ 1,000,000$ -$ 1,000,000$ CAPITAL OUTLAY - 2,502,915 2,502,915 - 2,502,915 TRANSFERS OUT 5,795,495 2,240,000 4,200,015 5,900,000 (1,595,480) Total Expenditures 5,795,495$ 5,742,915$ 7,702,930$ 5,900,000$ 1,907,435$ Surplus/(Deficit)(3,112,940) (4,522,315) 2,970,185 (5,900,000) Fund Balance 5,074,026$ 551,711$ 8,044,211$ 2,144,211$ 2018-19 CHANGES & HIGHLIGHTS • Funding CalTrain Station Project from designated reserve GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-13 City of South San Francisco FY 2018-19 Proposed Operating Budget This page intentionally left blank. GOVERNMENTAL FUNDS ________________________________________________ __________________________________________________ ___________________________________________________ H-14 City of South San Francisco FY 2018-19 Proposed Operating Budget MAJOR PROPRIETARY FUNDS MAJOR PROPRIETARY FUNDS __________________________________________________ __________________________________________________ __________________________________________________ I-1 City of South San Francisco FY2018-19 Proposed Operating Budget SEWER ENTERPRISE FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted CHARGES FOR SERVICES 25,661,414$ 29,528,175$ 30,709,025$ 31,936,708$ 2,408,533$ USE OF MONEY & PROPERTY 23,552 110,000 110,000 110,000 - SRF LOAN PROCEEDS FOR CIP (DEBT)- 13,800,000 22,100,000 - (13,800,000) TRANSFERS 1,860 - 339,331 3,300,000 3,300,000 Total Revenues 25,686,826$ 43,438,175$ 53,258,356$ 35,346,708$ (8,091,467)$ Total Available Resources 25,686,826$ 43,438,175$ 53,258,356$ 35,346,708$ (8,091,467)$ Expenditures OPERATING EXPENSES 19,806,828$ 18,772,668$ 18,864,090$ 19,359,658$ 586,989$ DEBT SERVICE 1,085,231 5,709,526 5,709,526 5,707,526 (2,000) CIP BUDGETED EXPENDITURES 1,655,068 20,816,824 38,421,858 11,800,000 (9,016,824) TRANSFER - - - Total Expenditures 22,547,127$ 45,299,018$ 62,995,474$ 36,867,183$ (8,431,835)$ Surplus/(Deficit)3,139,699$ (1,860,843)$ (9,737,118)$ (1,520,475)$ 340,368$ Cash Balance 18,990,567$ 17,129,724$ 9,253,449$ 7,732,973$ The Sewer Fund consists of the Water Quality Control Plant Division, the Sewer Maintenance Division, and planned sewer capital project expenses. MAJOR PROPRIETARY FUNDS __________________________________________________ __________________________________________________ __________________________________________________ I-2 City of South San Francisco FY2018-19 Proposed Operating Budget PARKING DISTRICT FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted CHARGES FOR SERVICES PARKING PERMIT FEES 194,055$ 100,000$ 100,000$ 110,000$ 10,000$ PARKING METER FEES 639,272 685,000 685,000 700,000 15,000 MILLER AVENUE PK STRUCTURE 83,360 80,000 80,000 85,000 5,000 INTEREST/OTHER INCOME 2,795 10,000 10,000 10,000 - Total Revenues 919,482$ 875,000$ 875,000$ 905,000$ 30,000$ Total Available Resources 919,482$ 875,000$ 875,000$ 905,000$ 30,000$ Expenditures PAYROLL 358,258$ 307,177$ 307,177$ 322,945$ 15,767$ SUPPLIES & SERVICES 219,517 486,292 1,072,170 996,292 510,000 CAPITAL OUTLAY 255,015 - - - INTERDEPARTMENTAL CHARGES 104,986 108,013 108,013 111,327 3,314 Total Expenditures 937,776$ 901,482$ 1,487,360$ 1,430,564$ 529,081$ Surplus/(Deficit)(18,293)$ (26,482)$ (612,360)$ (525,564)$ (499,081)$ Cash Balance 2,180,316$ 2,153,833$ 1,567,956$ 1,042,392$ 2018-19 CHANGES & HIGHLIGHTS • $800k in Capital Improvement Projects MAJOR PROPRIETARY FUNDS __________________________________________________ __________________________________________________ __________________________________________________ I-3 City of South San Francisco FY2018-19 Proposed Operating Budget STORM WATER FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted FINES & FORFEITURES 14,384$ 5,000$ 5,000$ 5,000$ INTERGOVERNMENTAL - 1,000,000 1,000,000 - (1,000,000) CHARGES FOR SERVICES 404,456 405,000 405,000 405,000 - USE OF MONEY & PROPERTY 1,363 5,000 5,000 5,000 - TRANSFERS - TRANSFER FROM GEN FUND 275,861 330,000 1,194,288 350,000 20,000 TRANSFER FROM GAS TAX 670,000 670,000 760,298 670,000 - TRANSFER FROM SOLID WASTE 157,317 - 307,842 - - TRANSFER FROM STORM WATER - - (26,625) - - Total Revenues 1,523,381$ 2,415,000$ 3,650,804$ 1,435,000$ (980,000)$ Total Available Resources 1,523,381$ 2,415,000$ 3,650,804$ 1,435,000$ (980,000)$ Expenditures OPERATING EXPENSES 1,506,444$ 2,087,350$ 3,807,410$ 1,141,783$ (945,567)$ CAPITAL OUTLAY (248,783) - - - - INTERDEPARTMENTAL CHARGES 67,453 68,719 68,719 70,425 1,706 TRANSFERS - - - - - Total Expenditures 1,325,115$ 2,156,069$ 3,876,129$ 1,212,208$ (943,861)$ Surplus/(Deficit)198,267$ 258,931$ (225,326)$ 222,792$ (36,139)$ Cash Balance 1,011,385$ 1,270,316$ 786,060$ 1,008,851$ MAJOR PROPRIETARY FUNDS __________________________________________________ __________________________________________________ __________________________________________________ I-4 City of South San Francisco FY2018-19 Proposed Operating Budget INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-1 City of South San Francisco FY 2018-19 Proposed Operating Budget CITY SERVICES (GARAGE) FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted USE OF MONEY & PROPERTY 620$ -$ -$ -$ -$ OTHER REVENUES 1,650,018 1,650,000 1,650,000 1,650,000 - Total Revenues 1,650,638$ 1,650,000$ 1,650,000$ 1,650,000$ -$ Total Available Resources 1,650,638$ 1,650,000$ 1,650,000$ 1,650,000$ -$ Expenditures PAYROLL 645,252$ 619,983$ 619,983$ 641,697$ 21,714$ SUPPLIES & SERVICES 875,196 1,018,150 1,018,150 968,150 (50,000) CAPITAL OUTLAY 580 - - - - INTERDEPARTMENTAL CHARGES 18,968 20,433 20,433 21,397 963 Total Expenditures 1,539,996$ 1,658,567$ 1,658,567$ 1,631,244$ (27,323)$ Surplus/(Deficit)110,642$ (8,567)$ (8,567)$ 18,756$ 27,323$ Cash Balance 484,798$ 476,231$ 476,231$ 494,987$ FY 2018-19 CHANGES & HIGHLIGHTS: • None INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-2 City of South San Francisco FY 2018-19 Proposed Operating Budget EQUIPMENT REPLACEMENT FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Use of Money & Property 22,526$ 95,000$ 95,000$ 95,000$ -$ Other Financing Sources -$ 700,000$ 700,000$ 700,000$ Interdepartmental Charges 1,754,155$ 1,864,358$ 1,864,358$ 1,746,503$ (117,855)$ Total Revenues 1,776,681$ 2,659,358$ 2,659,358$ 2,541,503$ (117,855)$ Total Available Resources 1,776,681$ 2,659,358$ 2,659,358$ 2,541,503$ (117,855)$ Expenditures Supplies & Services (159,426)$ 246,844$ 333,844$ 176,844$ (70,000)$ Capital Outlay 1,102,046$ 1,200,000$ 2,487,924$ 1,200,000$ -$ Debt Service 631,419$ 641,621$ 641,621$ 523,766$ (117,855)$ Transfers Out 96,245$ -$ 192,423$ 35,000$ 35,000$ Total Expenditures 1,670,283$ 2,088,465$ 3,655,813$ 1,935,610$ (152,855)$ Surplus/(Deficit)106,397$ 570,892$ (996,455)$ 605,892$ Cash Balance 2,606,259$ 3,177,151$ 1,609,804$ 2,215,696$ FY 2018-19 CHANGES & HIGHLIGHTS: • $60,000 Computer hardware replacement • Debt service paid off for vehicle • $35,000 funding to CIP for EV charging station INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-3 City of South San Francisco FY 2018-19 Proposed Operating Budget HEALTH & BENEFITS FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted CHARGES FOR SERVICES 2,913$ -$ -$ -$ -$ USE OF MONEY & PROPERTY 12,193 100,000 100,000 100,000 - OTHER REVENUES 13,467,105 12,573,533 12,573,533 13,235,490 661,956 TRANSFER IN FROM GENERAL FUND 759,104 250,000 250,000 250,000 - Total Revenues 14,241,315$ 12,923,533$ 12,923,533$ 13,585,490$ 661,956$ Total Available Resources 14,241,315$ 12,923,533$ 12,923,533$ 13,585,490$ 661,956$ Expenditures PAYROLL 13,762,475$ 14,178,012$ 14,178,012$ 14,908,907$ 730,895$ SUPPLIES & SERVICES 23,594 10,000 10,000 10,000 - Total Expenditures 13,786,069$ 14,188,012$ 14,188,012$ 14,918,907$ 730,895$ Surplus/(Deficit)455,245$ (1,264,479)$ (1,264,479)$ (1,333,418)$ (68,939)$ Cash Balance 10,181,255$ 8,916,776$ 8,916,776$ 7,583,358$ FY 2018-19 CHANGES & HIGHLIGHTS: • None INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-4 City of South San Francisco FY 2018-19 Proposed Operating Budget INFORMATION TECHNOLOGY FUND SUMMARY All Operating Funds 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Revenues: CHARGES FOR SVCS $ 50,084 $ 40,000 $ 40,000 $ 40,000 $ - USE OF MONEY & PROPERTY 1,065 14,000 14,000 14,000 - OTHER REVENUES 2,192,903 2,584,770 2,584,770 2,670,676 85,906 TRANSFERS - 240,000 240,000 Total Revenues $ 2,244,051 $ 2,638,770 $ 2,638,770 $ 2,964,676 $ 325,906 Total Available Resources $ 2,244,051 $ 2,638,770 $ 2,638,770 $ 2,964,676 $ 325,906 Expenditures: PAYROLL 1,119,793$ 1,250,070$ 1,250,070$ 1,313,513$ 63,444$ SUPPLIES & SERVICES 1,133,522 1,382,082 1,884,472 1,739,317 357,235 INTERDEPARTMENTAL CHARGES 11,077 11,077 11,077 11,845 768 Total Expenditures 2,264,393$ 2,643,229$ 3,145,619$ 3,064,676$ 421,447$ Surplus/(Deficit)(20,342)$ (4,459)$ (506,849)$ (100,000)$ (95,541)$ Cash balance 785,561$ 781,102$ 278,711$ 178,711$ FY 2018-19 CHANGES & HIGHLIGHTS: Expenditures FY2018-19: • $12,500 Software license- Smartprocure • $14,000 Software maintenance - Simpler • $20,000 Annual software maintenance- HCM • $82,391 Annual software maintenance- E-builder • $37,844 Rec annual mgmt system maintenance • $100,000 Phone System Replacement- Phase II • $50,000 Digital signature software • $35,000 Email Upgrade • $30,000 Software Annual Cost Increase (ongoing) • $120,000 CRW Upgrade for ECD, funded by Permit Program Maintenance Reserve (non-General Fund) • $120,000 Document imaging software upgrade for Police Department, funded by Asset Seizure (non-General Fund) INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-5 City of South San Francisco FY 2018-19 Proposed Operating Budget INFORMATION TECHNOLOGY PEG ACCESS FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted FRANCHISE FEES 182,289$ 125,000$ 125,000$ 125,000$ -$ USE OF MONEY & PROPERTY 1,177 5,000 5,000 5,000 - Total Revenues 183,466$ 130,000$ 130,000$ 130,000$ -$ Total Available Resources 183,466$ 130,000$ 130,000$ 130,000$ -$ Expenditures SUPPLIES & SERVICES 2,880$ -$ 111,500$ -$ -$ Total Expenditures 2,880$ -$ 111,500$ -$ -$ Surplus/(Deficit)180,586$ 130,000$ 18,500$ 130,000$ -$ Cash Balance 935,886$ 1,065,886$ 954,386$ 1,084,386$ FY 2018-19 CHANGES & HIGHLIGHTS: • None INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-6 City of South San Francisco FY 2018-19 Proposed Operating Budget SELF-INSURANCE FUND SUMMARY Revenues 2016-17 Actual 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted CHARGES FOR SERVICE (4,030)$ -$ -$ -$ -$ USE OF PROPERTY & MONEY 16,042 75,000 75,000 75,000 - OTHER REVENUES 5,995,975 4,307,743 4,307,743 4,559,604 251,861 TRANSFERS 273,472 - - - - Total Revenues 6,281,458$ 4,382,743$ 4,382,743$ 4,634,604$ 251,861$ Total Available Resources 6,281,458$ 4,382,743$ 4,382,743$ 4,634,604$ 251,861$ Expenditures PAYROLL 1,366,583$ 650,000$ 650,000$ 650,000$ -$ SUPPLIES & SERVICES 4,914,875 3,333,816 3,333,816 3,909,596 575,780 Total Expenditures 6,281,458$ 3,983,816$ 3,983,816$ 4,559,596$ 575,780$ Surplus/(Deficit) 398,927 398,927 75,008 Cash Balance 13,986,142$ 14,385,069$ 14,385,069$ 14,460,077$ FY 2018-19 CHANGES & HIGHLIGHTS: • Adjustments to reflect increases in cost for Workers' Compensation and Liability Insurance INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-7 City of South San Francisco FY 2018-19 Proposed Operating Budget This page intentionally left blank. INTERNAL SERVICE FUNDS __________________________________________________ __________________________________________________ ___________________________________________________ J-8 City of South San Francisco FY 2018-19 Proposed Operating Budget FY 2018-19 Operating Budget Study Session City of South San Francisco May 23, 2018 1 Operating Funds Summary 2 2017-18 Adopted 2017-18 Amended 2018-19 Proposed Change of 2018-19 from 2017-18 Adopted Beginning Fund Balance $ 63,846,964 $ 63,846,964 $ 70,896,590 Designated Set-Aside/ Carryover Encumbrance $ 51,415,605 $ 51,415,605 Revenues $ 194,075,777 $ 233,714,379 $ 196,172,270 $ 2,096,494 Total Available Resources $ 309,338,346 $ 348,976,948 $ 267,068,860 $ 2,096,494 Expenditures $ 205,090,973 $ 278,080,358 $ 208,493,014 $ 3,402,041 Ending Fund Balance $ 104,247,373 $ 70,896,590 $ 58,575,846 Excludes Successor Agency, Funds for which the City acts as trustee and Internal Service Funds Operating Funds Summary 3 Excludes Successor Agency, Funds for which the City acts as trustee and Internal Service Funds Property Tax 18.5% Sales Tax 14.5% Transient Occupancy Tax 8.1% Other Taxes 3.0% Franchise Fees 2.1% Licenses & Permits 6.2% Fines & Forfeitures 0.3% Intergovernmental 6.0% Charges for Services 22.6% Use of Money & Property 2.9% Other Revenues 0.8% Transfer In 15.1% Citywide Revenues by Type Operating Funds Summary 4 Salaries & Benefits 43.99% Supplies 6.62% CIP 22.09% Contractual Services 5.81% Capital Outlay 0.16% Debt Service 2.74% Interdepartmental Charges 4.22% Transfers 14.37% FY 2018-19 Proposed Budget Expenditures by Type General Fund Summary FY 2017-18 Adopted FY 2018-19 Proposed Total Revenues $ 102.4M $ 108.1M Total Expenditures $ 98.8M $ 106.9M Projected Net Surplus $ 3.6 M $ 1.2M Amount Needed for Reserves (640,998) Projected Remaining Surplus $ 586,986 5 General Fund Revenues (in millions) 6 Revenue Type 2018-19 Projected Property Taxes $ 32.0 ERAF Refund from County 2.5 Sales Tax 17.2 Transient Occupancy Tax 15.8 Business License 1.5 Commercial Parking Tax 3.8 Franchise Fees 4.0 Building and Fire Permits 12.1 Revenue from Other Agencies 1.5 Charges for Services 7.6 Administrative Charges 1.4 Fines 0.6 Interest & Rent 5.3 Transfers In & Other 2.7 Total FY 2018-19 Revenues $ 108.0 General Fund Summary 7 Property Taxes 30% ERAF Refund from County 2% Sales Tax 16% Transient Occupancy Tax 15% Business License 1% Commercial Parking Tax 4% Franchise Fees 4% Building and Fire Permits 11% Revenue from Other Agencies 1% Charges for Services 7% Administrative Charges 1% Fines 1% Interest & Rent 5% Transfers In & Other 2% General Fund Revenues by Type *Excludes Measure W sales tax revenue General Fund Summary (in millions) 8 Department 2018-19 Proposed City Council $ 0.3 City Clerk 0.8 City Treasurer 0.1 City Attorney 1.1 City Manager 2.0 Finance 3.0 Non-Departmental 1.1 Human Resources 1.5 Economic & Community Dev 9.0 Fire 28.0 Police 29.2 Public Works 5.8 Library 5.8 Parks & Recreation 16.3 CIP 2.4 Transfers Out/Other 0.5 Total FY 2018-19 Expenditures $ 106.9 General Fund Summary 9 ECONOMIC & COMMUNITY DEVELOPMENT 9% FIRE DEPARTMENT 27% POLICE DEPARTMENT 28% PUBLIC WORKS 5% LIBRARY DEPARTMENT 6% PARKS & RECREATION DEPARTMENT 16% ADMINISTRATIVE DEPARTMENTS 9% General Fund Expenditures by Department Note: Excludes Transfers Outs, Excludes Measure W Department Operating Summaries 10 •The Operating Summaries include expenditures and revenues from all funds •Payroll increases reflected in all summaries are associated with planned salary and benefit increases •Only departments with increased expenditures beyond anticipated salary and benefit increases are called out in the following slides City Council •Expenditures reflect increase in monthly stipend to become effective November 2018 •$2,500 Increase in Council Reorganization Budget 11 City Clerk •Expenditures reflect increase of $125K for 2018 Election costs •$25K for Demographer Services related to District Elections 12 City Attorney •Expenditures reflect increase of $125K for increased demand for legal services •$25K for legal settlement related to district elections 13 City Manager •$90K for Federal Lobbying Services 14 City Manager – Communication Division •Net Increase of $13K for newsletter and banner budget •$5K Archive Social Subscription 15 Finance •Additional 1.0 FTE – Accounting Assistant ($105K) •$100K for ISO 9001 Review of Finance & HR Procedure •$150,000 Special Tax Consultant On-call Services •$75K for Finance Office Remodel •$25K for Specialized Financial Consulting •$54K Upgrade salaries for classification and compensation studies 16 Non-Departmental •Net reduction from one-time budget appropriations in FY 2017-18 which will not be continued in FY 2018-19 • Internship •Adjustments to CCAG & Animal Control based on revised estimates from those vendors 17 Human Resources •Net reduction from one-time budget appropriations in FY 2017-18 which will not be continued in FY 2018-19 • Hourly HR Clerk •Classification & Compensation Study 18 Economic & Community Development •Upgrade Office Assistant to Administrative Assistant II ($15.4K) •Upgrade Building Inspector to Assistant Building Official ($12.5K) •Reduction of funding for 1.0 FTE Management Analyst II & 1.0 FTE Building Plan Reviewer (-$362K) •$75K BIO Conference •$2.0M Plan Review Services •$180K Planning Consulting Services •$65K Mobility Study/CEQA/Urban Design Services 19 Fire •$600K Fire Plan Check Consulting Services 20 Police •Revenue Reduction of $200K to reflect revenue allocation to County of San Mateo and State of California •Upgrade of one Lieutenant position to a Captain ($59.7K) •2 FTE of hourly Police Services Technician ($133K) •$50K for two vehicles for Police Services Technicians •$11,200 Mobile Ticketing Systems Hardware Support 21 Public Works •Upgrade Engineering Tech to Senior Engineering Technician ($20K) •$80K Engineering Consultant Support •$1.1M South City Shuttle 2018-2020 •$45K CCTV Equipment •$250K Sewer Rebate Program 22 Library •$77K for hourly positions •0.60 FTE Library Assistant I – Grand Avenue & Social Media promotion •0.60 FTE Librarian – Local History Collection & Children Services •$39K Increased consortium related costs •$30K to enhance Books & Video Collections •$36K for Digital Resources & Streaming Content •$13K for Internship Program •$10K for Historic Preservation Grant Program 23 Information Technology •$166K for Software Licenses and Maintenance Costs •$100K VOIP Phone System Implementation Phase II 24 Park & Recreation •Add 0.5 FTE Office Specialist ($29.6) •Upgrade Parks Maintenance Worker (PMW) to Senior PMW ($2K) •Upgrade PMW & Building Maintenance Custodian (BMC) to flexibly staffed positions ($42K) •Upgrade Recreation Leader IV to Recreation & Community Services Coordinator ($28K) •Administrative Position Upgrades ($33K) •Upgrade Management Analyst II to Business Manager •Upgrade Office Specialist to Admin Assistant I •Upgrade Admin Assistant I to Admin Assistant II •$45K for Summer Afterschool Program with SSFUSD •$14K for Parks Uniform maintenance •$50K for Public Art •$15K to enhance Concert in the Park 25 Governmental Funds Funds with notable changes are: •Gas Tax Fund - $372 K was transferred to a new fund Road Rehabilitation and Maintenance •Road Rehabilitation and Maintenance Fund (SB1) - $1.1M programmed for CIP projects •Consolidated Impact Fees – $6.1M transferred out to CIP •Developer Deposit Fund - $120K for upgrade of City’s Development Permitting System •City Programs Fund – Upgrade of Laserfische & continued support of Police OT •Capital Infrastructure Reserve Fund - $5.9 M of designated reserve transferred to CIP for Train Station Project 26 Major Proprietary Funds Funds with notable changes are: •Sewer Enterprise Fund – Reflects the reduction in anticipated Loan Proceeds & $11.8M in CIP project expenses •Parking District Fund - $800K for CIP projects 27 Internal Service Funds Funds with notable changes are: •Equipment Replacement Fund – $60K in Computer Hardware Replacement & $35K to CIP for EV charging stations •Information Technology Fund – discussed under IT Department •Self Insurance Fund – Increases based on estimates from providers 28 Reserves (in millions) Reserve Description 2014-15 Actual 2015-16 Actual 2016-17 Actual 2017-18 Projected 2018-19 Projected General $17.2 $17.8 $19.7 $20.6 $21.2 CalPERS $4.0 $4.5 $4.5 $4.5 Infrastructure $17.7 $16.4 $13.8 $8.0 $2.1 Total $34.9 $38.2 $38.0 $33.1 $27.8 29 Questions/Discussion 30 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-260 Agenda Date:5/30/2018 Version:1 Item #:2. Report regarding a study session for the proposed Capital Improvement Program for Fiscal Year 2018-19. (Justin Lovell, Public Works Administrator) RECOMMENDATION It is recommended that the City Council of the City Council review and provide feedback on the proposed Capital Improvement Program for Fiscal Year 2018-19. BACKGROUND/DISCUSSION The Budget Standing Committee of the City Council consisting of Mayor Normandy and Councilmember Gupta met on May 2,2018 to review the proposed Fiscal Year (FY)2018-19 CIP.Since the meeting,staff made changes to three projects that modified and reduced the total appropriations by a net $625,000,bringing the total FY 2018-19 appropriations to a $44.9 million value of the CIP,compared to $45.5 million as presented to the Budget Standing Committee. The three projects are: 1.Sodium Hypochlorite Tank Replacement,project number ss1601,reduction of $700,000.The project received needed appropriations in FY 2017-18 and has sufficient funds at this time.An additional appropriation is not needed. 2.Littlefield Avenue Extension Feasibility Study,project number tr1905.The proposed appropriation of $50,000 was a late request and did not show up in the appropriation summary or as part of the Fund 510 summary as part of the Finance Department operating budget presentation.The $50,000 is now included in the CIP summary. 3.Hillside Boulevard and Lincoln Street Traffic Signal,project number tr1906.The proposed appropriation of $25,000 did not show up in the appropriation summary or as part of the Fund 510 summary,as part of the Finance Department’s operating budget presentation.The $25,000 is now included in the CIP summary. CIP Project Summary The Capital Improvement Program (CIP)outlines large capital expenditures and infrastructure improvements throughout the City.The CIP is the result of collaboration among various departments summarizing the necessary improvements and the priority of project implementation. The total FY 2018-19 CIP budget is proposed at $90.2 million,with $44.9 million of newly proposed appropriations and an estimated $45.3 million of remaining appropriations from continuing projects. The CIP is divided up into project types including public facilities,parks,storm drains,sanitary sewers,streets, and traffic projects.There are 82 projects in the FY 2018-19 CIP with 12 new projects and 70 existing projects. City of South San Francisco Printed on 5/24/2018Page 1 of 4 powered by Legistar™ File #:18-260 Agenda Date:5/30/2018 Version:1 Item #:2. Below includes a summary of each type of project: ·Public Facilities ($10.5 million):This one new project and 11 existing projects will renovate,construct and improve city buildings.These improvements include installing electric vehicle chargers for city fleet,planning for a new parking garage,the design of the new community civic campus,and remodel of Fire Station 64. ·Parks ($599,000):This one new project and 11 existing projects will replace and improve playgrounds, renovate baseball fields and expand parks at city-owned public spaces. ·Storms Drains ($100,000):These five existing projects will repair and improve storm drains and install green infrastructure to reduce pollution that runs off into the San Francisco Bay. ·Sanitary Sewer ($11.8 million):These two new projects and 14 existing projects will upgrade and improve the infrastructure at the Water Quality Control Plant,as well as improve and rehabilitate sewer lines within the City. ·Streets ($18.5 million):These three new projects and 21 existing projects will study the feasibility of proposed roadway and rail extensions, repair bridges, resurface streets, improve medians and sidewalks. ·Traffic ($3.3 million):These five new projects and eight existing projects focus on arterials,corridors, and key intersections within the City including adaptive traffic signals to provide better traffic flow, improve pedestrian safety, traffic calming and better bicycle rider safety on city streets. There are several projects and groupings to highlight for FY 2018-19: Grand Boulevard Projects ($3.3 million) The Grand Boulevard Initiative (GBI)is a multi-agency partnership that envisions greater livable and walkable space along the Mission Road/El Camino Real/Alameda Boulevard area stretching from North San Mateo County to Santa Clara County.The City has been an active participant in the GBI since its inception and consists of three phases that will make El Camino Real from Chestnut Avenue/Westborough Boulevard to McLellan Drive a more pedestrian and bicycle friendly corridor.The total estimated project cost for GBI phase 1 and phase 2 is $8.1 million. Community Civic Campus ($8.7 million) This project will design and construct a new community civic campus including a new library,community center,police station,and fire station.The $8.7 million appropriations will pay for project management and architectural services for the design phase only. Fire Station 64 Dormitory and Bathroom Remodel ($1.1 million) This project will remodel the dormitory and bathrooms at Fire Station 64 to include better storage,increase the number of beds in the dormitory,improve privacy,and allow for gender-specific dormitory and bathrooms. Staff is recommending appropriating $1.1 million for the project’s construction phase. Adaptive Traffic Control System ($2.5 million) This project includes the planning,design,and implementation of an adaptive traffic control signal system citywide.Phase 1 will coordinate east of 101 traffic signals to and from the freeway.This project will alleviate City of South San Francisco Printed on 5/24/2018Page 2 of 4 powered by Legistar™ File #:18-260 Agenda Date:5/30/2018 Version:1 Item #:2. citywide.Phase 1 will coordinate east of 101 traffic signals to and from the freeway.This project will alleviate traffic congestion all over the City.Staff is recommending appropriating $2.5 million to purchase and implement the adaptive signal system.Once implemented in the East of 101 area,adaptive traffic control systems will be implemented in the West of 101 as a phase two project. Wet Weather and Digester Improvements Project ($3 million) This project consists of replacing digesters #1 and #2 and retrofitting #3 at the WQCP and is required as part of the City’s National Pollutant Discharge Elimination System permit.Additionally,the project is comprised of wet weather improvements that will upgrade the wastewater treatment plant processes.The City has applied for a $53.4 million from State Revolving Loan Fund (SRF)and anticipated a loan approval in FY 2018-19.Prior fiscal years included $22 million of anticipated SRF.Staff has removed the anticipated SRF from the project budget.Upon loan approval,staff will return to City Council to appropriate the full amount of construction. Construction is tentatively scheduled to begin in spring of 2018.Construction costs are estimated at $44 million and will be known upon receipt of bids. Traffic Signal Improvement Projects ($3.1 million) Two projects are looking at ways to improve traffic flow in the east of 101 area.The first is the Adaptive Traffic Control System that will install new signal infrastructure to better coordinate the signals in the east of 101 corridors to the US 101 freeway.The other project is funded through a Metropolitan Transportation Commission grant to add automated traffic signal performance measures and install equipment that will allow for the implementation of variable lane assignments for increased capacity in for peak traffic times. One new project on the West of 101 is the proposed Hillside Boulevard and Lincoln Street traffic signal.The proposed project will remove the stop sign and signalize the intersection improving traffic flow along Hillside Boulevard and Sister Cities Boulevard.The proposed appropriations for FY 2018-19 will study the intersection to determine the full scope of improvements and answer whether or not a crosswalk on Hillside Boulevard will need to be added as part of the improvements.Out year appropriations will include funds for design and construction. FUNDING As project costs have continued to escalate,staff has reprioritized projects in FY 2018-19 and is recommending reducing the budget and placing lower priority projects on hold if necessary to free up budget for higher priority projects such as grant-funded projects that have a funding gap.In the project sheet in the Proposed Capital Improvement Program for FY 2018-19,projects with a recommended budget reduction are shown with the project sheets for new projects and new appropriation requests.The total proposed funding sources is as follows: Source Amount General Fund $ 2,383,000 Infrastructure Reserves $ 5,900,000 Grants (various sources)$ 7,011,000 City of South San Francisco Printed on 5/24/2018Page 3 of 4 powered by Legistar™ File #:18-260 Agenda Date:5/30/2018 Version:1 Item #:2. Measure A $ 1,494,000 Road Maintenance & Rehab (SB1)$ 1,089,000 San Bruno/NBSU $ 2,143,000 Sewer Enterprise $ 6,357,000 Other $ 2,906,000 East of 101 Traffic Impact Fees $ 2,550,000 East of 101Sewer Impact Fees $ 3,300,000 Park-in-Lieu Fees $ 358,000 Measure W $ 9,399,000 Total $44,890,000 Additional detail about the funding sources is outlined in the attached Proposed Capital Improvement Program for FY 2018-19 (attachment 1). CONCLUSION Upon review by the City Council,staff will prepare the CIP document and present it for adoption at the June 27, 2018 City Council meeting. Attachments: 1.Proposed Capital Improvement Program FY 2018-19 2.PowerPoint Capital Improvement Program FY 2018-19 City of South San Francisco Printed on 5/24/2018Page 4 of 4 powered by Legistar™ Public Works Department City of South San Francisco Proposed Capital Improvement Program Fiscal Year 2018-19 Prepared by: This page is intentionally left blank. FY 2018‐19 CIP Requests by Project Type ABA+B Project TypeCount Remaining Appropriations as of March 2018 FY18-19 Appropriations Total Appropriations Public Facilities129,073,000 10,552,000 19,625,000 Parks121,736,000 599,000 2,335,000 Storm Drains5291,000 100,000 391,000 Sanitary Sewer1613,056,000 11,800,000 24,856,000 Streets2418,076,000 18,515,000 36,591,000 Traffic133,113,000 3,325,000 6,438,000 Total8245,345,000 44,891,000 90,236,000 Total Appropriations by Project Type [1] Note: This is the estimated remaining appropriations as of March 31, 2018. This amount is subject to change based on FY 2017-18 year end results. Public Facilities 22% Parks 3% Storm Drains 0% Sanitary Sewer 27% Streets 41% Traffic 7% Proposed CIP FY 2018‐19 ‐ 3 ‐City of South San Francisco FYs 2018‐19 CIP Requests by Project Type Total Appropriations by Funding Source ABA + B Funding Source Remaining Appropriations as of March 2018 FY18-19 AppropriationsTotal General Fund1,640,000 2,383,000 4,023,000 Infrastructure Reserves 3,200,000 5,900,000 9,100,000 Gas Tax454,000 - 454,000 Grants 10,370,000 7,011,000 17,381,000 Measure A 3,048,000 1,494,000 4,542,000 Road Maintenance Acct (SB1)285,000 1,089,000 1,374,000 San Bruno/NBSU2,300,000 2,143,000 4,443,000 Sewer Enterprise10,701,000 6,357,000 17,058,000 Other1,460,000 2,906,000 4,366,000 Storm Water67,000 - 67,000 Traffic Impact Fees960,000 2,550,000 3,510,000 Sewer Impact Fees 55,000 3,300,000 3,355,000 Park-in-Lieu Fees3,091,000 358,000 3,449,000 Park Land Construction Fund233,000 - 233,000 Measure W7,482,000 9,399,000 16,881,000 Total 45,346,000 44,890,000 90,236,000 (1,147) 42,239,910 General Fund 5%Infrastructure Reserves 13% Grants 16% Measure A 3% Road Maintenance Acct (SB1) 2% San Bruno/NBSU 5% Sewer Enterprise 14% Other 7% Traffic Impact Fees 6% Sewer Impact Fees 7% Park‐in‐Lieu Fees 1% Measure W 21% Proposed CIP FY 2018‐19 ‐ 4 ‐City of South San Francisco Public Facilities Projects Public Facilities Projects Proposed CIP FY 2018‐19 ‐ 5 ‐ City of South San Francisco Public Facilities Projects Electric Vehicle Charging Stations New Project Request Project Number pf1903 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Other- Equipment Replacement35,000 35,000 - - - Total Funding Sources - 35,000 - - - - 35,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study - Design - Construction35,000 35,000 Contingency - Total Expenditures- 35,000 - - - - 35,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Install electric vehicle (EV) charging stations at various City locations for both internal fleet and public facing use. In order for the City to purchase electric vehicles, the City would need a charging network. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 6 ‐ City of South San Francisco Public Facilities Projects Community Civic Campus New Appropriations Request Project Number pf1707 Project Scope Project Justification Project Manager Marian Lee Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Measure W8,303,443 8,668,000 2,339,000 35,000 19,345,443 General Fund211,992 211,992 - - Total Funding Sources8,515,435 8,668,000 2,339,000 35,000 - - 19,557,435 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study464,954 464,954 Measure W FY 15-16 Exp211,992 211,992 Financial Advisor Services100,000 100,000 Project Management 1,704,473 2,197,514 2,339,000 35,000 6,275,987 Design[1]10,461 12,113,041 12,123,502 Construction[2]- Contingency167,565 213,435 381,000 Total Expenditures2,559,445 14,623,990 2,339,000 35,000 - - 19,557,435 Balance Forward5,955,990 This project will design and construct a new community civic campus including a new library, community center, police station, and fire station. The police station does not meet current building code requirements for essential facilities and does not meet the current Police Department needs. The Library and Recreation Departments can benefit by providing joint meeting space and have facilities that meet the current community needs. Project Funding and Expenditure Detail Out years Note [1]: Design phase includes costs associated with architecture and engineering firms to conduct community workshops for input and create plans and specification documents to move the project to construction. [2]: Construction and land costs are not included in the expenditure detail. However, the costs, when known will be incorporated into the total project costs. Proposed CIP FY 2018‐19 ‐ 7 ‐ City of South San Francisco Public Facilities Projects Parking Garage Number 2 New Appropriations Request Project Number pf1801 Project Scope Project Justification Project Manager Justin Lovell Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Other - Parking Fund290,000 800,000 1,090,000 Other - Private Financing8,760,000 8,760,000 - - Total Funding Sources290,000 800,000 8,760,000 - - - 9,850,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management1,260 58,740 730,000 790,000 Preliminary Study159,830 40,170 200,000 Design800,000 800,000 Construction7,300,000 7,300,000 Contingency30,000 730,000 760,000 Total Expenditures159,830 928,910 8,760,000 - - - 9,850,000 Note: Out year expenditures are estimates and subject to change Balance Forward130,170 Out years This project will identify locations, create a financing plan, purchase land if necessary, design and construct a new parking garage in downtown South San Francisco. The Downtown Parking Study completed in December 2016 identified that the Downtown Parking District will need 228 additional parking spaces at peak time by 2026. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 8 ‐ City of South San Francisco Public Facilities Projects Brentwood Parking Lot Improvements New Appropriations Request Project Number pf1802 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund106,880 25,000 3,116,000 3,247,880 - - - Total Funding Sources 106,880 25,000 3,116,000 - - - 3,247,880 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management25,000 388,000 413,000 Preliminary Study31,041 31,041 Design69,390 406,449 475,839 Construction1,940,000 1,940,000 Contingency388,000 388,000 Total Expenditures100,431 25,000 3,122,449 - - - 3,247,880 Note: Out year expenditures are estimates and subject to change Balance Forward6,449 Out years This project will work with Brentwood merchants to modify loading zones, restore pavement, and modify the Brentwood parking configuration and sidewalks. The parking lot has not been resurfaced for several years. Extensive wear is evident. Additionally, circulation and parking configuration are poor. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 9 ‐ City of South San Francisco Public Facilities Projects City Hall Roof Replacement New Appropriations Request Project Number pf1804 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund212,520 373,169 585,689 - - - Total Funding Sources212,520 373,169 - - - - 585,689 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management91,250 91,250 Preliminary Study2,369 2,369 Design35,820 - 35,820 Construction365,000 - 365,000 Contingency91,250 91,250 Total Expenditures38,189 547,500 - - - - 585,689 Note: Out year expenditures are estimates and subject to change Balance Forward174,331 This project will provide a complete roof replacement of City Hall and any needed structural improvements. The roof experiences significant leaking during rain events and disrupts operations. Given the current condition and cost estimate for roof repair, a complete replacement is recommended to maintain the condition of the facility. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 10 ‐ City of South San Francisco Public Facilities Projects Fire Station 64 Dormitory and Bathroom Remodel New Appropriations Request Project Number pf1805 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund115,000 813,960 928,960 Other - PSIF311,040 311,040 - - Total Funding Sources115,000 1,125,000 - - - - 1,240,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management25,000 25,000 Preliminary Study3,253 3,253 Design111,747 - - 111,747 Construction1,000,000 - - 1,000,000 Contingency100,000 100,000 Total Expenditures115,000 1,125,000 - - - - 1,240,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Remodel Fire Station 64 dormitory and bathrooms to include better storage, increase the number of beds in the dormitory, improve privacy, and allow for gender specific dormitory and bathrooms. Fire Department staff from FS63 will relocate to FS64 and FS61 while the new FS63 is under construction. FS64 cannot accommodate additional staff in its current configuration. The existing dormitory and bathrooms are in a worn condition and have needs for future gender accommodation. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 11 ‐ City of South San Francisco Public Facilities Projects Training Tower Maintenance Appropriations Reduction Project Number pf1704 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2021-23Total General Fund238,080 (174,840) 63,240 Other - PSIF81,920 (60,160) 21,760 - - Total Funding Sources320,000 (235,000) - - - - 85,000 PSIF- Public Safety Impact Fee Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design15,101 69,899 85,000 Construction - Contingency - Total Expenditures15,101 69,899 - - - - 85,000 Note: Out year expenditures are estimates and subject to change Balance Forward304,899 This project will make repairs to the Fire Station 61 Training Tower including replacement of deteriorated and corroded beams, guardrail installation at all roof levels, repair of burn room stainless steel trim around room fire insulation as well as replacement of any missing fasteners. Fire Training Tower was built in 2006. In 2015 assessment of the tower reveled several high priority repairs that are needed in order to comply with National Fire Protection Association (NFPA) training structure standards. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 12 ‐ City of South San Francisco Public Facilities Projects Upgrades to Main Library Auditorium Exit Appropriations Reduction Project Number pf1803 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund145,000 (128,000) 17,000 - - - Total Funding Sources 145,000 (128,000) - - - - 17,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study17,000 17,000 Design- - - - Construction- - - - Contingency - Total Expenditures17,000 - - - - - 17,000 Note: Out year expenditures are estimates and subject to change Balance Forward128,000 Install a platform over the culvert by the stairs leading up and out of the Main Library Auditorium; place a gate in the fence allowing for exit in case of emergency; the door should open from the inside of the library grounds, but not allow access from without. Recommendation by Safety Consultant, Anna Perkins to provide emergency egress. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 13 ‐ City of South San Francisco Parks Projects Parks Projects Proposed CIP FY 2018‐19 ‐ 14 ‐City of South San Francisco Parks Projects Oyster Point Development Conduits New Project Request Project Number pk1902 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund85,000 85,000 - - - Total Funding Sources - 85,000 - - - - 85,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study - Design - Construction85,000 85,000 Contingency - Total Expenditures- 85,000 - - - - 85,000 Note: Out year expenditures are estimates and subject to change Balance Forward- This project will construct Joint Trench dark fiber conduit and Bay Trail conduit for future closed-circuit television (CCTV) and WiFi. Conduits will facilitate the future installation of wires and cables to provide surveillance capabilities along the trail in the future. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐15‐City Of South San Francisco Parks Projects Gardiner Park Playground Replacement New Appropriations Request Project Number pk1806 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park-in-Lieu Z465,000 148,050 213,050 Grant - State HCD256,950 256,950 - - Total Funding Sources 65,000 405,000 - - - - 470,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management60,000 60,000 Preliminary Study - Design - Construction360,000 360,000 Contingency 50,000 - 50,000 Total Expenditures- 470,000 - - - - 470,000 Note: Out year expenditures are estimates and subject to change Balance Forward65,000 This project rehabilitates Gardiner Park to improve the use of space, landscaping, and play equipment in order to better serve the community. Repairs were identified in Parks Deffered Maintenance Program for play equipment, infrastructure improvements, and site furnishings. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐16‐City Of South San Francisco Parks Projects Hillside School Soccer Field Renovations New Appropriations Request Project Number pk1807 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park-in-Lieu Z438,800 210,400 249,200 - - - Total Funding Sources 38,800 210,400 - - - - 249,200 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management31,200 31,200 Preliminary Study - Design31,000 31,000 Construction156,000 156,000 Contingency31,000 31,000 Total Expenditures- 62,200 187,000 - - - 249,200 Note: Out year expenditures are estimates and subject to change Balance Forward38,800 This project will provide rehabilitation to deferred maintenance conditions at SSFUSD owned, SSF maintained Hillside School site. Deferred maintenance conditions as identified by staff and stakeholders. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐17‐City Of South San Francisco Storm Drain Projects Storm Drain Projects Proposed CIP FY 2018‐19 ‐ 18 ‐City of South San Francisco Storm Drain Projects Francisco Terrace Storm Drain New Appropriations Request Project Number sd1701 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund200,000 100,000 300,000 - - - Total Funding Sources200,000 100,000 - - - - 300,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study132,704 67,296 200,000 Design - Construction100,000 100,000 Contingency - Total Expenditures132,704 167,296 - - - - 300,000 Note: Out year expenditures are estimates and subject to change Balance Forward67,296 This project will result in refined prioritization of upgrades of the City's storm drain system and selection of the highest priority areas and projects including the Francisco Terrace neighborhood. Selected projects will then move forward into design and construction. This project will continue the work of the completed Storm Drain Master Plan (project sd1002) which is a planning document that provides general information on deficiencies and prioritization of repair. The information is not, however, specific enough to select projects and begin design. More focused work is necessary to select projects that should move forward for completion during the next few years. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 19 ‐City of South San Francisco Sanitary Sewer Projects Sanitary Sewer Projects Proposed CIP FY 2018‐19 ‐ 20 ‐City of South San Francisco Sanitary Sewer Projects Pump Station Industrial Re-Coating Program New Project Request Project Number ss1901 Project Title Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Sewer Enterprise750,000 750,000 750,000 2,250,000 - - - Total Funding Sources - 750,000 750,000 750,000 - - 2,250,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management25,000 25,000 Preliminary Study Design250,000 250,000 Construction675,000 1,000,000 1,675,000 Contingency100,000 200,000 300,000 Total Expenditures- 275,000 775,000 1,200,000 - - 2,250,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Pump Station Industrial Re-Coating Program This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP). The pump stations needs to maintain and protect several of its buildings and equipment by painting them with the proper coating. Program Management/Swinerton Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 21 ‐City of South San Francisco Sanitary Sewer Projects Pump Station #14 Upgrade New Project Request Project Number ss1902 Project Title Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2019-20FY 2020-21FY 2021-22Total Sewer Impact Fees300,000 3,000,000 3,300,000 - - - Total Funding Sources - 300,000 3,000,000 - - - 3,300,000 NBSU - North Bayside Systems Unit. Expenditures Prior Years Exp Estimated Exp FY 2017-18 Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Total Project Management - Preliminary Study Design300,000 300,000 Construction2,700,000 2,700,000 Contingency300,000 300,000 Total Expenditures- 300,000 3,000,000 - - - 3,300,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Pump Station #14 Upgrade This project will design the necessary upgrades to the pump station in order to accommodate the new growth in "The Cove" area. Construction to occur in the next fiscal year. This project is identified in the East of 101 Sewer Master Plan. TBD Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 22 ‐City of South San Francisco Sanitary Sewer Projects Wet Weather and Digester Improvements Project New Appropriations Request Project Number ss1301 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise4,164,008 2,192,400 6,356,408 San Bruno Share1,533,841 807,600 2,341,441 Other - Debt Financing [1]- - Total Funding Sources5,697,849 3,000,000 - - - - 8,697,849 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management1,853,333 1,853,333 1,772,292 5,478,958 Preliminary Study505,000 505,000 Design [2]2,713,891 2,713,891 Construction [3]- Contingency - Total Expenditures3,218,891 1,853,333 1,853,333 1,772,292 - - 8,697,849 Balance Forward2,478,958 This project consists of replacing digesters #1 and #2 and retrofitting #3 at the Water Quality Control Plant. Additionally the project is comprised of wet weather improvements that will upgrade the wastewater treatment plant processes by modifying the aeration basins and channels, constructing an additional secondary clarifier, constructing new storm water pump stations, installing electric/automatic gates on the flow splitting structures, and installing new mechanisms at the existing clarifiers. The Water Quality Control Plant is in need of an upgrade on several of its processes to comply with new National Pollutant Discharge Elimination System permit requirements. Program Management/Swinerton Project Funding and Expenditure Detail Out years Notes: [1] The City has applied for $53.4 million from the State Revolving Loan Fund and anticipates a loan approval in FY 2018-19. Upon approval, staff will return to Council to appropriate the full amount into construction. [2] The design firm will provide Engineering Services During Construction. [3] The construction costs are estimated at $44 million and will be known once bids are received. Proposed CIP FY 2018‐19 ‐ 23 ‐City of South San Francisco Sanitary Sewer Projects Plant-Wide Industrial Re-Coating Program New Appropriations Request Project Number ss1307 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise1,872,500 1,222,375 1,222,375 1,047,750 5,365,000 San Bruno Share445,100 463,575 463,575 397,350 1,769,600 NBSU61,500 64,050 64,050 54,900 244,500 - Total Funding Sources2,379,100 1,750,000 1,750,000 1,500,000 - - 7,379,100 NBSU - North Bayside Systems Unit. Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design145,402 109,135 254,537 Construction2,900,000 2,294,563 1,400,000 6,594,563 Contingency280,000 150,000 100,000 530,000 Total Expenditures145,402 3,289,135 2,444,563 1,500,000 - - 7,379,100 Note: Out year expenditures are estimates and subject to change Balance Forward2,233,698 This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP). The WQCP needs to maintain and protect several of its buildings and equipment by painting them with the proper coating. Program Management/Swinerton Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 24 ‐City of South San Francisco Sanitary Sewer Projects Pump Station #2 Upgrade New Appropriations Request Project Number ss1702 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Sewer Impact Fees300,000 3,000,000 3,300,000 - - - Total Funding Sources300,000 3,000,000 - - - - 3,300,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design244,655 582,348 827,003 Construction2,272,997 2,272,997 Contingency200,000 200,000 Total Expenditures244,655 3,055,345 - - - - 3,300,000 Note: Out year expenditures are estimates and subject to change Balance Forward55,345 This project will design the necessary upgrades to the pump station to accommodate the new growth in "The Cove" area. Construction to occur in the next fiscal year. This project is identified in the East of 101 Sewer Master Plan. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 25 ‐City of South San Francisco Sanitary Sewer Projects Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade New Appropriations Request Project Number ss1705 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Sewer Enterprise496,900 2,192,400 2,689,300 San Bruno Share183,100 807,600 990,700 - - Total Funding Sources680,000 3,000,000 - - - - 3,680,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design171,990 171,990 Construction3,048,010 3,048,010 Contingency460,000 460,000 Total Expenditures171,990 3,508,010 - - - - 3,680,000 Note: Out year expenditures are estimates and subject to change Balance Forward508,010 This state of the art project will design, construct and replace automatic switchgear and cogeneration controls in Blower Building No. 1. The original K1/K2 switchgear and cogeneration controls were installed during the 1992 plant expansion project. Parts are no longer available for servicing this equipment. Upgrading the controls would also allow the cogeneration system to operate while the plant is on standby generators, thus reducing and extending our run time. This upgrade will provide more reliable operation during utility power outages. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 26 ‐City of South San Francisco Streets Projects Streets Projects Proposed CIP FY 2018‐19 ‐ 27 ‐City of South San Francisco Streets Projects 3rd Avenue Rail Extension Feasibility New Project Request Project Number st1902 Project Title Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total General Fund50,000 50,000 - - - Total Funding Sources - 50,000 - - - - 50,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study50,000 50,000 Design - Construction - Contingency - Total Expenditures- 50,000 - - - - 50,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years 3rd Avenue Rail Extension Feasibility To extend the 3rd Avenue light rail from San Francisco to South San Francisco. To provide additional transit for commuters and the public. TBD Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 28 ‐City of South San Francisco Streets Projects Underground Utilities District (UUD) Rule 20A for Mission Road New Project Request Project Number st1904 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23Total Gas Tax52,390 52,390 Other - Rule 20A 5,465,878 5,465,878 General Fund86,960 130,440 457,659 675,059 - Total Funding Sources - 52,390 86,960 130,440 5,923,537 - 6,193,327 Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract accpetance Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study52,390 52,390 Design86,960 130,440 217,400 Construction 5,923,537 5,923,537 Contingency - Total Expenditures- 86,960 130,440 5,923,537 - 6,193,327 Note: Out year expenditures are estimates and subject to change Balance Forward- Establish an Underground Utility District on Mission Road from Grand Avenue to connect with underground utilities at the South San Francisco BART south entrance. This district would extend approximately 2,000 linear feet and would use approximately $3.75 million of the City's Rule 20 credits. Mission Road is a major collector street, carrying a heavy volume of traffic to the BART station. This new district completes a gap between utilities undergrounded with the BART station construction and utilities to be undergrounded with Parcel C development. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 29 ‐City of South San Francisco Streets Projects Railroad Avenue Extension New Project Request Project Number st1905 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Gas Tax70,000 70,000 Grant- Measure A630,000 630,000 - - Total Funding Sources - 700,000 - - - - 700,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study700,000 700,000 Design - Construction - Contingency Project Management - Total Expenditures - 700,000 - - - - 700,000 Note: Out year expenditures are estimates and subject to change Balance Forward- This Measure A Grant proposes to fund the Preliminary Planning Phase and Project Initiation Document Phase to extend Railroad Avenue easterly from South Linden Avenue to East Grand Avenue/Allerton Avenue. This project provides a new east-west connection for motorists, bicyclists, and pedestrians within the city. Right-of-way acquisitions of adjacent lots may be required. The new roadway along Railroad Avenue will reduce the anticipated and current traffic congestion, enhance the existing level-of-service along adjacent roadways, and accommodate the anticipated increase in various modes of transportation. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 30 ‐City of South San Francisco Streets Projects South Airport Boulevard Bridge Replacement New Appropriations Request Project Number st1301 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Grants - HBP4,154,270 2,845,730 7,000,000 Measure A404,051 398,849 802,900 - - Total Funding Sources4,558,321 3,244,579 - - - - 7,802,900 HBP - Highway Bridge Program Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study26,031 26,031 Design517,616 517,616 Construction3,396,642 3,339,411 6,736,053 Contingency261,600 261,600 523,200 Total Expenditures543,647 3,658,242 3,601,011 - - - 7,802,900 Note: Out year expenditures are estimates and subject to change Balance Forward4,014,674 The project will replace the South Airport Boulevard bridge at North Access Road. Bridge inspection by Caltrans resulted in a reduced load rating for the bridge and requires replacement. Sam Bautista Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 31 ‐City of South San Francisco Streets Projects Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way) New Appropriations Request Project Number st1403 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Grants - OBAG TLC1,000,000 1,000,000 Measure A655,000 1,095,583 1,750,583 - - Total Funding Sources1,655,000 1,095,583 - - - - 2,750,583 OBAG TLC - One Bay Area Grant, Transportation for Livable Communities. Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management75,000 75,000 Preliminary Study15,000 Design333,886 - - - 333,886 Construction2,091,697 - - 2,091,697 Contingency250,000 250,000 Total Expenditures348,886 2,416,697 - - - - 2,750,583 Note: Out year expenditures are estimates and subject to change Balance Forward1,306,114 This project will improve El Camino Real between Chestnut Avenue and Arroyo Way by installing enhanced pedestrian crossings, with corner curb bulb outs and median refuge, expanded bus stop/waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. Matt Ruble Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 32 ‐City of South San Francisco Streets Projects Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) New Appropriations Request Project Number st1502 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Measure A1,610,000 1,610,000 Grant - TCSP1,991,000 1,991,000 Road Maint & Rehab (SB1)1,089,000 1,089,000 General Fund1,148,280 1,148,280 Total Funding Sources3,601,000 2,237,280 - - - - 5,838,280 TCSP - Transportation, Community, and System Preservation Program Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study14,402 1,050,403 1,064,805 Design151,704 151,704 Construction4,201,610 4,201,610 Contingency420,161 420,161 Total Expenditures166,106 5,672,174 - - - - 5,838,280 Note: Out year expenditures are estimates and subject to change Balance Forward3,434,894 This project will improve El Camino Real between Kaiser Way and the South San Francisco BART station by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuge, expanded bus stop/ waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. Matt Ruble Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 33 ‐City of South San Francisco Streets Projects Caltrain Station Enhancements New Appropriations Request Project Number st1603 Project Scope Project Justification Project Manager Tony Rozzi Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total General Fund138,500 138,500 Infrastructure Reserves2,400,000 5,900,000 8,300,000 Other - Transit Enhancement Fu 495,000 495,000 - Total Funding Sources 3,033,500 5,900,000 - - - - 8,933,500 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study12,969 12,969 Design163,386 64,146 227,532 Construction2,592,999 5,900,000 8,492,999 Contingency200,000 200,000 Total Expenditures176,355 2,857,145 5,900,000 - - - 8,933,500 Note: Out year expenditures are estimates and subject to change Balance Forward2,857,145 This project will enhance caltrain entry plaza above the Caltrain design standards and including wider sidewalks and plazas along Grand Avenue from Airport Boulevard to Spruce Avenue. Additional finish material, landscaping, furnishing, shelter, lighting and amenity upgrades to the approved and fully funded Caltrain Station Improvement Project lead by the Joint Powers Board/Caltrain. This project is supported by the Downtown Station Specific Plan. Widened sidewalks and plazas are envisioned along Grand Avenue to benefit pedestrians and businesses. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 34 ‐City of South San Francisco Streets Projects Underground Utilities District (UUD) Rule 20A for Antoinette Lane New Appropriations Request Project Number st1702 Project Title Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total General Fund110,000 110,000 Measure W365,000 64,224 429,224 Other - Rule 20A1,820,480 1,820,480 3,640,960 - Total Funding Sources475,000 1,884,704 1,820,480 - - - 4,180,184 Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract acceptance Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study110,000 110,000 Design115,528 44,262 159,790 Construction3,813,549 85,850 3,899,399 Contingency10,995 10,995 Total Expenditures115,528 3,967,811 85,850 - - - 4,180,184 Note: Out year expenditures are estimates and subject to change Balance Forward 359,472 Underground Utilities District (UUD) Rule 20A for Antoinette Lane This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 million. Antoinette Lane adjoins the Centennial Trail, a public recreation area, and will adjoin a future civic area. The City plans to develop the SFPUC site located at ECR/Chestnut. Overhead lines must be undergrounded prior to development. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 35 ‐City of South San Francisco Streets Projects Bridge Preventative Maintenance Program New Appropriations Request Project Number st1703 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Infrastructure Reserves180,000 180,000 Grant - HBP1,569,000 1,569,000 - - Total Funding Sources180,000 1,569,000 - - - - 1,749,000 HBP-Highway Bridge Program Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design31,707 60,000 91,707 Construction1,537,293 1,537,293 Contingency120,000 120,000 Total Expenditures31,707 1,717,293 - - - - 1,749,000 Note: Out year expenditures are estimates and subject to change Balance Forward 148,293 This project will conduct preventative maintenance on ten (10) city bridges including: Colma Creek Bridge at Produce Avenue, Colma Canal Bridge at Linden Avenue, Two bridges over San Bruno Channel over N. Access Road, Colma Creek Bridge at Spruce Avenue, Colma Creek Bridge at Chestnut Avenue, Colma Creek Bridge at Utah Avenue, Grand Avenue and San Bruno Channel for North Access Road. State highway grant funds are available to pay the costs of the bridge preventative maintenance program. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 36 ‐City of South San Francisco Streets Projects North Access Road Bike and Pedestrian Improvements New Appropriations Request Project Number st1806 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Road Maint & Rehab (SB1)75,000 75,000 General Fund540,000 540,000 - - Total Funding Sources 75,000 540,000 - - - - 615,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management50,000 50,000 Preliminary Study - Design65,000 20,000 85,000 Construction400,000 400,000 Contingency80,000 80,000 Total Expenditures65,000 550,000 - - - - 615,000 Note: Out year expenditures are estimates and subject to change Balance Forward10,000 This project will widen approximately 1,000 feet of bike and pedestrian pathways on North Access Road beginning at South Airport Boulevard. BCDC permit 1998.011.095 amendment four requires that this project is constructed and completed by June 1, 2018. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 37 ‐City of South San Francisco Streets Projects Street Rehabilitation Program FY 18-19 New Appropriations Request Project Number st1903 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Measure A - Measure W1,166,872 667,000 1,833,872 Gas Tax - Grant - OBAG 21,027,000 1,027,000 Total Funding Sources1,166,872 1,694,000 - - - - 2,860,872 OBAG 2 - One Bay Area Grant Cycle 2 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design264,000 264,000 Construction2,466,872 2,466,872 Contingency130,000 130,000 Total Expenditures- 2,860,872 - - - - 2,860,872 Note: Out year expenditures are estimates and subject to change Balance Forward1,166,872 This project will rehabilitate various City streets in accordance with the City's pavement management program. Road surfaces deteriorate over time and need rehabilitation to improve its condition. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 38 ‐City of South San Francisco Streets Projects South Linden Avenue Grade Separation Appropriations Reduction Project Number st1004 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Gas Tax150,000 (100,445) 49,555 Measure A32,924 32,924 - - Total Funding Sources 182,924 (100,445) - - - - 82,479 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study4,126 78,353 82,479 Design - Construction - Contingency - Total Expenditures4,126 78,353 - - - - 82,479 Note: Out year expenditures are estimates and subject to change Balance Forward178,798 This project will provide coordination for the South Linden Grade Separation. This is the last remaining at-grade Caltrain/Union Pacific railroad crossing in South San Francisco. Separating the vehicles and trains will prevent crossing accidents and improve traffic flow. Sam Bautista Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 39 ‐City of South San Francisco Streets Projects Grand Avenue Pedestrian Crossing Improvements Appropriations Reduction Project Number st1706 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund250,000 (240,000) 10,000 Grant - CDBG340,000 340,000 - - Total Funding Sources590,000 (240,000) - - - - 350,000 CDBG- Community Development Block Grant Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design7,656 14,657 22,313 Construction292,687 292,687 Contingency 35,000 35,000 Total Expenditures7,656 342,344 - - - - 350,000 Note: Out year expenditures are estimates and subject to change Balance Forward582,344 Install flashing beacons at all crosswalks on Grand Avenue between Airport Blvd. and Walnut Ave. Improve pedestrian safety on Grand Avenue. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 40 ‐City of South San Francisco Traffic Projects Traffic Projects Proposed CIP FY 2018‐19 ‐41 ‐City of South San Francisco Traffic Projects Adaptive Traffic Control System New Project Request Project Number tr1901 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Traffic Impact Fees2,500,000 2,500,000 - - - Total Funding Sources - 2,500,000 - - - - 2,500,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study - Design - Construction2,000,000 2,000,000 Contingency500,000 500,000 Total Expenditures- 2,500,000 - - - - 2,500,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years Plan, design and implement adaptive traffic control signal system citywide. Phase 1 will coordinate East of 101 traffic signals to and from the freeway. This project will alleviate traffic congestion all over the City. Rich Cho Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐42 ‐City of South San Francisco Traffic Projects East of 101 Traffic Signal Improvements New Project Request Project Number tr1902 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Grant - MTC IDEA532,000 532,000 General Fund90,000 90,000 - - Total Funding Sources - 622,000 - - - - 622,000 IDEA- Innovative Deployment to Enhance Arterials Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management25,000 25,000 Preliminary Study50,000 50,000 Design547,000 547,000 Construction - Contingency - Total Expenditures- 622,000 - - - - 622,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years This project will add automated traffic signal performance measures to several corridors in the City that parallel US- 101 or feed into it to install equipment to enable the implementation of "variable lane assignment" operational strategy at four intersections where beneficial. To improve East of 101 traffic flow, to and from the freeway. Rich Cho Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐43 ‐City of South San Francisco Traffic Projects North Connectivity Bicycle Lanes Project New Project Request Project Number tr1903 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Grant - TDA50,000 300,000 350,000 General Fund55,000 55,000 Gas Tax15,000 15,000 - Total Funding Sources - 65,000 355,000 - - - 420,000 TDA- Transportation Development Act Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study - Design75,000 75,000 Construction345,000 345,000 Contingency - Total Expenditures- 75,000 345,000 - - - 420,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years To construct 2.7 miles of Class II and III bike lanes on Hillside Blvd, Oyster Point, Gull Drive, and E. Grand Avenue. To complete gaps and connectivity in the City and County bicycle networks. Rich Cho Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐44 ‐City of South San Francisco Traffic Projects Littlefield Avenue Extension Feasibility Study New Project Request Project Number tr1905 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Traffic Impact Fees50,000 50,000 - - - Total Funding Sources- 50,000 - - - - 50,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study50,000 50,000 Design - Construction Contingency - Total Expenditures- 50,000 - - - - 50,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years This project will extend Littlefield Avenue from its existing terminus southerly to connect to North Access Road and Interstate 380. This project proposes to add new connections to Interstate 380 (I-380) via Littlefield Avenue and North Access Road. A new connection to I-380 provides additional access to Highway 101 and Interstate 280 to the west. The existing arterials leading to and from East of 101 are currently backed up during peak commute hours. This extension will provide congestion relief for daily commuters entering and exiting the East of 101 area. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 45 ‐City of South San Francisco Traffic Projects Hillside and Linlcon Traffic Signal New Project Request Project Number tr1906 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund25,000 200,000 850,000 1,075,000 - - - Total Funding Sources- 25,000 200,000 850,000 - - 1,075,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Exp FY 2022- 23 Total Preliminary Study25,000 25,000 Design200,000 200,000 Construction 750,000 750,000 Contingency 100,000 100,000 Total Expenditures- 25,000 200,000 850,000 - - 1,075,000 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years This project will replace a three-way stop sign at Hillside Avenue and Linclon Avenue with a signalized intersection with pedestrian crossing and sidewalk improvements. This intersection is the only non-signalized intersection across the busy Hillside Drive/Sister Cities corridor. Installing a traffic signal will improve traffic flow along the corridor. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 46 ‐City of South San Francisco Traffic Projects Update Pedestrian and Bicycle Master Plan New Appropriations Request Project Number tr1705 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Other - Developer Deposit250,000 250,000 Grant - TDA100,000 100,000 - - Total Funding Sources250,000 100,000 - - - - 350,000 TDA- Transportation Development Act Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study350,000 350,000 Design - Construction - Contingency - Total Expenditures- 350,000 - - - - 350,000 Note: Out year expenditures are estimates and subject to change Balance Forward250,000 This project will update the Pedestrian and Bicycle Master Plans Many of the projects listed in the current Pedestrian and Bicycle Master plans are complete. This project will update the lists of projects and create conceptual designs to be competitive for future grant applications. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐47 ‐City of South San Francisco Traffic Projects Miscellaneous Traffic Improvements FY2018-19 New Appropriations Request Project Number tr1904 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund75,000 75,000 75,000 75,000 300,000 Gas Tax51,803 100,000 151,803 - - Total Funding Sources126,803 100,000 75,000 75,000 75,000 - 451,803 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design - Construction45,089 181,714 75,000 75,000 75,000 451,803 Contingency - Total Expenditures45,089 181,714 75,000 75,000 75,000 - 451,803 Note: Out year expenditures are estimates and subject to change Balance Forward81,714 Out years This project is to address any traffic related issues in the City, such as striping, signs, traffic signals, etc. This project's budget is to pay for any traffic related issues that arise from the Traffic Advisory Committee or as needed. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐48 ‐City of South San Francisco Traffic Projects West Orange Avenue/Centennial Way Pedestrian Beacon Appropriations Reduction Project Number tr1402 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Gas Tax150,000 (136,945) 13,055 Measure A44,692 44,692 - - Total Funding Sources 194,692 (136,945) - - - - 57,747 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design53,361 53,361 Construction4,386 4,386 Contingency - Total Expenditures 57,747 - - - - - 57,747 Note: Out year expenditures are estimates and subject to change Balance Forward136,945 This project will construct flashing beacons on West Orange Avenue at Centennial Way. The existing in-ground lights are in constant disrepair and the activation bollards frequently are hit by vehicles. This project will install flashing overhead beacons and remove the in-ground lights. Rich Cho Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐49 ‐City of South San Francisco Continuing Projects Continuing Projects with No Funding Changes Proposed CIP FY 2018‐19 ‐ 50 ‐City of South San Francisco Public Facilities Projects HVAC Replacements Citywide Project Number pf1602 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund630,884 630,884 - - - Total Funding Sources630,884 - - - - - 630,884 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design56,341 56,341 Construction470,196 72,855 543,051 Contingency31,492 31,492 Total Expenditures558,029 72,855 - - - - 630,884 Note: Out year expenditures are estimates and subject to change Balance Forward72,855 Project Funding and Expenditure Detail This project will replace and rehabilitiate HVAC units at city facilities. The HVAC units are past their estimated useful life and are requiring increasing levels of maintenance to ensure reliability. Out years Proposed CIP FY 2018‐19 ‐ 51 ‐ City of South San Francisco Public Facilities Projects Energy Savings Program Project Number pf1703 Project Scope Project Justification Project Manager Justin Lovell Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2021-23Total General Fund50,000 50,000 Other - Private Financing - Other - Parking District - - Total Funding Sources50,000 - - - - - 50,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study50,000 50,000 Design - Construction [1]- Contingency - Total Expenditures50,000 - - - - - 50,000 Note [1]: Design and construction costs will be determined if the project moves forward to the design and installation phase. Balance Forward- This project will audit all city facilities and create a plan to design and install energy efficiency measures. Energy efficiency projects at city facilities will save money on electrical costs and reduce greenhouse gas emissions. This will contribute towards meeting the goals of the Climate Action Plan. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 52 ‐ City of South San Francisco Public Facilities Projects City Hall Security Upgrades Project Number pf1705 Project Scope Project Justification Project Manager Brian Crume Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund265,000 170,000 435,000 ‐ ‐ ‐ Total Funding Sources265,000 - 170,000 - - - 435,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design11,483 11,483 Construction42,902 173,615 150,000 366,517 Contingency37,000 20,000 57,000 Total Expenditures54,385 210,615 170,000 - - - 435,000 Note: Out year expenditures are estimates and subject to change Balance Forward210,615 This project will implement priority one security upgrades of the recently completed security study. Upgrades will include installation of security cameras, panic alarms, improved fencing around HVAC system and upgrading existing doors with new locks and hardware. The upgrades are modest improvements that will enhance the security of the City Hall building for the employees and visitors. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 53 ‐ City of South San Francisco Public Facilities Projects Orange Memorial Park Aquatic Center Project Number pf1806 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park-in-Lieu Z42,090,000 5,382,500 16,147,500 23,620,000 - - - Total Funding Sources2,090,000 - - - 5,382,500 16,147,500 23,620,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management582 616,918 1,282,500 1,900,000 Preliminary Study - Design 1,900,000 1,900,000 Construction 4,750,000 14,250,000 19,000,000 Contingency 205,000 615,000 820,000 Total Expenditures- - - 1,900,000 5,571,918 16,147,500 23,620,000 Note: Out year expenditures are estimates and subject to change Balance Forward2,090,000 This project will design and construct a new swimming pool at Orange Memorial Park and build a new swimming facility. The scope will include demolishing the existing pool. The current swimming pool is in need of significant maintenance and has served its useful life. The proposed project is a community request and initial planning stages included significant community input. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 54 ‐ City of South San Francisco Parks Projects Orange Memorial Park Sports Field Renovation Project Number pk1402 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park-in-Lieu Z4900,000 3,150,000 4,050,000 - - - Total Funding Sources 900,000 - - 3,150,000 - - 4,050,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management3,051 50,000 53,051 Preliminary Study150,000 150,000 Design446,949 446,949 Construction3,000,000 3,000,000 Contingency 400,000 400,000 Total Expenditures3,051 646,949 - 3,400,000 - - 4,050,000 Note: Out year expenditures are estimates and subject to change Balance Forward896,949 This project will be divided into two phases: Phase 1 will include the perimeter improvements of the baseball and softball field including replacement of grandstands, fencing, and pathway improvements. Phase 2 will include turf, irrigation, and other field improvement needs. Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower maintenance bleachers. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐55‐City Of South San Francisco Parks Projects Gateway Monument Signs Project Number pk1701 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund380,000 380,000 Other - Developer Fees250,000 250,000 - - Total Funding Sources 630,000 - - - - - 630,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design82,732 147,268 230,000 Construction259,333 65,667 325,000 Contingency25,925 49,075 75,000 Total Expenditures342,065 262,010 - - - - 630,000 Note: Out year expenditures are estimates and subject to change Balance Forward287,935 This project will design all gateway monument signs at all remaining locations and construct gateway signs at the following locations: Mission and McLlean, Westborough and Skyline, and Sister Cities at Airport. In 2013 the South San Francisco Gateway Master Plan Study was completed. An advisory committee was formed as part of the study which included; Councilmember Matsumoto, two Parks & Recreation Commission members, a member of the Beautification Committee and City staff. The study identified 12 entry points within the City where the installation of gateway monument signs will be visible and welcoming addition as vehicles enter the City. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐56‐City Of South San Francisco Parks Projects Sign Hill Improvements Project Number pk1702 Project Scope Project Justification Project Manager Greg Mediati Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund100,000 100,000 - - - Total Funding Sources 100,000 - - - - - 100,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management499 499 Preliminary Study - Design - Construction89,501 89,501 Contingency10,000 10,000 Total Expenditures 499 99,501 - - - 100,000 Note: Out year expenditures are estimates and subject to change Balance Forward99,501 This project will begin tree maintenance and make trail improvements on Sign Hill. Trees and trails at Sign Hill have not consistently been maintained due to funding constraints. Dead trees need to be removed to create a fire clearance of 30 feet from private property. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐57‐City Of South San Francisco Parks Projects City Hall Landscape Area Master Plan Project Number pk1801 Project Scope Project Justification Project Manager Greg Mediati Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Other - GP Maint Fee45,000 45,000 - - - Total Funding Sources 45,000 - - - - - 45,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study - Design45,000 45,000 Construction - Contingency - Total Expenditures - 45,000 - - - - 45,000 Note: Out year expenditures are estimates and subject to change Balance Forward45,000 Out years Many small projects on the high visibility site of City Hall make a clear case for a Master Plan to inform any landscaping improvements. The plan will create a list of projects to be completed over a five year period. This project will assess and produce a plan for addressing landscaping needs and future CIP projects. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐58‐City Of South San Francisco Parks Projects Urban Forest Master Plan Project Number pk1802 Project Scope Project Justification Project Manager Sharon Ranals/Sailesh Mehra Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Other - GP Maint Fee70,000 70,000 - - - Total Funding Sources 70,000 - - - - - 70,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study70,000 70,000 Design - Construction - Contingency - Total Expenditures- 70,000 - - - - 70,000 Note: Out year expenditures are estimates and subject to change Balance Forward70,000 This project will provide a handbook for prioritizing and implementing many specific tree risk items at sites called out in the Parks Deferred Maintenance Plan (PDMP). The Urban Forest Master Plan will create a guide for the existing staff to move to a block-by-block pruining schedule and systematically manage the City's tree inventory. This plan will make recommendations relative to the climate and habitat action. Also directly relates to Climate Action Plan goals. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐59‐City Of South San Francisco Parks Projects Sellick Park Renovation Project Project Number pk1803 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park Land Construction142,500 977,500 1,120,000 - - - Total Funding Sources 142,500 - 977,500 - - - 1,120,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management42,500 42,500 85,000 Preliminary Study - Design100,000 100,000 Construction850,000 850,000 Contingency85,000 85,000 Total Expenditures - 142,500 977,500 - - - 1,120,000 Note: Out year expenditures are estimates and subject to change Balance Forward142,500 This project includes replacement of play equipment, resurfacing, tree thinning and removals, pathway updates,and renovation to building and picnic areas. Sellick Park Play equipment is overdue for replacement. Additionally, there are high priority deferred maintenance items which need to be addressed such as tree work, ADA accessibility issues on pathways and picnic areas, and restroom building items. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐60‐City Of South San Francisco Parks Projects Buri Buri Park Baseball and Basketball Court Improvements Project Number pk1804 Project Scope Project Justification Project Manager Patrcik Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park Land Construction50,000 270,000 320,000 - - - Total Funding Sources 50,000 - 270,000 - - - 320,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management10,000 30,000 40,000 Preliminary Study - Design40,000 40,000 Construction200,000 200,000 Contingency40,000 40,000 Total Expenditures - 50,000 270,000 - - - 320,000 Note: Out year expenditures are estimates and subject to change Balance Forward50,000 This project will resurface the basketball court, renovate the baseball field and address amenities including bleachers, scoreboard, and paving for ADA accessibility. Much of the work identified at Buri Buri Park was completed in the Playground Renovation CIP project completed in 2015, but the basketball court needs resurfacing and the field and related amenities (bleachers, scoreboard, ADA related paving) have issues that require rehabilitation. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐61‐City Of South San Francisco Parks Projects Avalon Park Improvements Project Number pk1805 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park Land Construction40,000 216,000 256,000 - - - Total Funding Sources 40,000 - 216,000 - - - 256,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management32,000 32,000 Preliminary Study - Design32,000 32,000 Construction160,000 160,000 Contingency32,000 32,000 Total Expenditures - 64,000 192,000 - - - 256,000 Note: Out year expenditures are estimates and subject to change Balance Forward40,000 This project will address immediate tree concerns, provide ballfield improvements, and safety resurfacing. This project addresses high and medium priority items identified in the Parks Deferred Maintenance Plan. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐62‐City Of South San Francisco Parks Projects Orange Memorial Park Expansion Project Number pk1901 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Park-in-Lieu Z4925,000 4,218,750 2,406,250 7,550,000 - - - Total Funding Sources - - 925,000 4,218,750 2,406,250 - 7,550,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management275,000 618,750 206,250 1,100,000 Preliminary Study - Design100,000 300,000 400,000 Construction500,000 3,000,000 2,000,000 5,500,000 Contingency50,000 300,000 200,000 550,000 Total Expenditures- - 925,000 4,218,750 2,406,250 - 7,550,000 Note: Out year expenditures are estimates and subject to change Balance Forward- This project will develop additional soccer and baseball fields at Orange Memorial Park. Project will include installation of additional parking, demolition of artist studios, grading, site work, lighting, construction of restrooms, fencing, and pathways. The site is identified as part of the Orange Memorial Park Master Plan and would increase recreational amenities to the community. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐63‐City Of South San Francisco Public Works Projects Construction Management Software E-Builder Project Number pw1801 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund111,089 111,089 Sewer Enterprise54,549 54,549 Other- Solid Waste Reduction 24,000 24,000 Storm Water83,528 83,528 Total Funding Sources 273,166 - - - - - 273,166 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study - Design - Construction273,166 273,166 Contingency - Total Expenditures273,166 - - - - - 273,166 Note: Out year expenditures are estimates and subject to change Balance Forward- Out years This project will select and implement a project management software to assist with Capital Improvement Program (CIP) forecasting, document management, risk management and communications. This project will streamline CIP data strorage, processes, forms, and internal and external customers communication. Justin Lovell Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 64 ‐City of South San Francisco Storm Drain Projects Shaw Road Storm line By-Pass Project Number sd1602 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Storm Water75,000 75,000 General Fund - - - Total Funding Sources75,000 - - - - - 75,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study22,825 52,175 75,000 Design - Construction - Contingency - Total Expenditures22,825 52,175 - - - - 75,000 Note: Out year expenditures are estimates and subject to change Balance Forward52,175 To significantly reduce the risk of flooding in front of properties along 300 block of Shaw road, this project will first identify the needed improvement through a technical memo. Later phases will install pipe to help convey excess water to the Shaw Road pump station. Frequent flooding in the 300 block of Shaw Road can be greatly reduced by this relatively inexpensive project. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 65 ‐City of South San Francisco Storm Drain Projects Green Infrastructure Planning Study Project Number sd1603 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Storm Water130,000 130,000 Gas Tax - - - Total Funding Sources130,000 - - - - - 130,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study115,199 14,801 130,000 Design - Construction - Contingency - Total Expenditures115,199 14,801 - - - - 130,000 Balance Forward14,801 National Pollutant Discharge Elimination System (NPDES) provision C.3.j requires all permittees to develop a Green Infrastructure framework for governing body approval by June 2017. This project will result in a report that prioritizes and maps project locations in the City where existing impervious surfaces can be replaced with permeable material. Permit compliance and planning of future CIPs Project Funding and Expenditure Detail Rich Cho Out years Proposed CIP FY 2018‐19 ‐ 66 ‐City of South San Francisco Storm Drain Projects OMP Storm Capture Project Project Number sd1801 Project Scope Project Justification Project Manager Justin Lovell Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Other - Caltrans1,000,000 8,500,000 9,500,000 - - - Total Funding Sources1,000,000 - 8,500,000 - - - 9,500,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management107,700 100,000 266,400 170,600 644,700 Preliminary Study - Design751,000 751,000 Construction2,041,725 2,940,000 1,470,000 6,451,725 Contingency557,575 729,500 365,500 1,652,575 Total Expenditures858,700 100,000 2,865,700 3,840,100 1,835,500 - 9,500,000 Note: Out year expenditures are estimates and subject to change Balance Forward141,300 Out years This project will design and construct a storm water capture device including a pretreatment chamber, ground water infiltration wells, irrigation pumping system and associated piping at Orange Memorial Park. The Municipal Regional Permit requires the City to reduce total daily maximum loads of PCB's and Mercury entering the storm drain system. Additionally the MRP requires the City to reduce trash entering the water ways. This project help the City comply with MRP requirements. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 67 ‐City of South San Francisco Storm Drain Projects Valverde Storm Drain Repair Project Number sd1802 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund80,000 80,000 - - - Total Funding Sources80,000 - - - - - 80,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - Preliminary Study - Design - Construction64,871 15,129 80,000 Contingency - Total Expenditures64,871 15,129 - - - - 80,000 Note: Out year expenditures are estimates and subject to change Balance Forward15,129 Out years This project will analyze the storm drainage system at Valverde Drive and determine what improvements need to be constructed to accommodate storm water flows. If recommended improvements are minor, construction will be incorporated into this project. The storm drainage system along Valverde Drive needs to be evaluated due to surcharging during heavy rain events. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 68 ‐City of South San Francisco Sanitary Sewer Projects Sanitary Sewer Rehabilitation Project Number ss1009 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise4,865,878 1,575,000 3,575,000 3,575,000 13,590,878 - - - Total Funding Sources 4,865,878 - 1,575,000 3,575,000 3,575,000 - 13,590,878 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management86,000 50,000 100,000 100,000 336,000 Preliminary Study - Design330,000 236,250 536,250 536,250 1,638,750 Construction4,069,713 1,180,663 2,681,250 2,431,837 10,363,463 Contingency380,165 157,500 357,500 357,500 1,252,665 Total Expenditures4,865,878 - 1,624,413 3,675,000 3,425,587 - 13,590,878 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years This project includes point repairs and the installation of liners in existing sewer mains to prevent root intrusion and reduce sewage leakage into the ground. The project will prevent root intrusion into the City’s sewer mains, help prevent blockages and spills, and will reduce overall future maintenance costs. Program Management/Swinerton Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 69 ‐City of South San Francisco Sanitary Sewer Projects WQCP Solar Photovoltaic System Project Number ss1205 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise1,005,400 1,005,400 San Bruno Share370,400 370,400 - - Total Funding Sources1,375,800 - - - - - 1,375,800 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study5,000 5,000 Design179,318 179,318 Construction 1,191,482 1,191,482 Contingency - Total Expenditures184,318 - - 1,191,482 - - 1,375,800 Note: Out year expenditures are estimates and subject to change Balance Forward1,191,482 Construction of a solar photovoltaic carport system at the WQCP. This project will provide the WQCP with a sustainable source of electricity and will reduce electrical costs. Sam Bautista Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 70 ‐City of South San Francisco Sanitary Sewer Projects Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue Project Number ss1502 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise3,800,000 4,500,000 8,300,000 - - - Total Funding Sources3,800,000 - 4,500,000 - - - 8,300,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study21,554 21,554 Design531,923 531,923 Construction23,260 668,077 6,464,021 7,155,358 Contingency8,836 582,329 591,165 Total Expenditures585,573 668,077 7,046,350 - - - 8,300,000 Note: Out year expenditures are estimates and subject to change Balance Forward3,214,427 This project will design and construct an additional force main from Pump Station #4 to the WQCP. There is one existing force main from Pump Station #4. An additional force main will provide redundancy in the event the existing force main breaks or needs maintenance. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 71 ‐City of South San Francisco Sanitary Sewer Projects Vactor-Sweeper Waste Receiving Station Improvements Project Number ss1503 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21 FY 2021-22FY 2022-23Total Sewer Enterprise204,750 292,500 497,250 San Bruno Share75,250 107,500 182,750 - - Total Funding Sources280,000 - 400,000 - - - 680,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design62,174 37,928 100,102 Construction525,000 525,000 Contingency54,898 54,898 Total Expenditures62,174 - 617,826 - - - 680,000 Note: Out year expenditures are estimates and subject to change Balance Forward217,826 This project is to design improvements to the Water Qualtiy Control Plant's vactor station to decrease silt and solids levels. A preliminary engineering study showed that increased use of the Vactor Waste Receiving Station by street sweepers has resulted in high silt and solids levels in discharge waste streams. Large amounts of trash and grit entering the Vactor waste receiving station clog pipes and drains. Dirt, grit, and silt accumulation results in excessive inorganic loadings to the primary treatment train and anaerobic digesters resulting in more frequent and costly cleaning schedules. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 72 ‐City of South San Francisco Sanitary Sewer Projects Sodium Hypochlorite Storage Tank Replacement Project Project Number ss1601 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2017-18FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise778,260 778,260 San Bruno Share286,740 286,740 - - Total Funding Sources1,065,000 - - - - - 1,065,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design66,494 66,494 Construction938,506 938,506 Contingency60,000 60,000 Total Expenditures66,494 998,506 - - - - 1,065,000 Note: Out year expenditures are estimates and subject to change Balance Forward998,506 Project Funding and Expenditure Detail Out years Program Management/Swinerton This project will replace three (3) existing sodium hypochlorite tanks, which provide disinfection to treated wastewater before discharge into the bay. The original storage tanks were installed in 1995. In 2008 the tanks began to leak product and were repaired using liners. The contractor who installed the liners advised that the tanks should be replaced within the next five to eight years. The tanks have begun to leak again and have reached the end of their useful life. Proposed CIP FY 2018‐19 ‐ 73 ‐City of South San Francisco Sanitary Sewer Projects Sewer Pump Station No. 9 Variable Frequency Drive (VFD) Replacement Project Number ss1602 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Sewer Enterprise250,000 250,000 - - - Total Funding Sources250,000 - - - - - 250,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design20,409 10,822 31,231 Construction183,769 183,769 Contingency35,000 35,000 Total Expenditures20,409 229,591 - - - - 250,000 Note: Out year expenditures are estimates and subject to change Balance Forward229,591 Replace four (4) variable frequency drives for sanitary sewage pumps. The existing Variable Frequency Drives (VFDs) were installed in 2002. Staff is beginning to experience decreased reliability and failures. Replacement parts are very difficult to find because the original equipment manufacturer has gone out of business. Replacing these VFDs with more efficient and reliable models will significantly improve conditions while greatly reducing the risk of sanitary sewer overflows. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 74 ‐City of South San Francisco Sanitary Sewer Projects Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Rehabilitation Project Number ss1703 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Sewer Enterprise292,320 2,000,000 1,000,000 3,292,320 San Bruno Share107,680 107,680 - - Total Funding Sources400,000 - - 2,000,000 1,000,000 - 3,400,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study 268 268 Design399,732 399,732 Construction 1,800,000 800,000 2,600,000 Contingency 200,000 200,000 400,000 Total Expenditures268 - 399,732 2,000,000 1,000,000 - 3,400,000 Note: Out year expenditures are estimates and subject to change Balance Forward399,732 This project will remove and replace drive mechanism and center columns, repair concrete tank structure, and abrasively blast and recoat tank interior and exterior. The Water Quality Control Plant was originally constructed in 1965, with a condition assessment completed in 2015. Consultant recommended replacement of drive mechanisms, which have become structurally deficient, and repair and recoating of concrete structure to ensure reliable operation. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 75 ‐City of South San Francisco Sanitary Sewer Projects Water Quality Control Plant Effluent Storage Basin Liner Replacement Project Number ss1704 Project Scope Project Justification Project Manager Pragram Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Sewer Enterprise387,300 387,300 San Bruno Share142,700 142,700 - - Total Funding Sources530,000 - - - - - 530,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design100,262 100,262 Construction394,738 394,738 Contingency35,000 35,000 Total Expenditures100,262 429,738 - - - - 530,000 Note: Out year expenditures are estimates and subject to change Balance Forward429,738 This project will design and replace effluent storage basin liner with a new membrane. The Water Quality Control Plant effluent storage basin was constructed in 2005. Periodic inspections have revealed moderate to severe ultraviolet light (UV) damage to the lining membrane. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 76 ‐City of South San Francisco Sanitary Sewer Projects Sewer Master Plan Project Number ss1801 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise500,000 500,000 - - - Total Funding Sources500,000 - - - - - 500,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management895 895 Preliminary Study499,105 499,105 Design - Construction - Total Expenditures895 499,105 - - - - 500,000 Note: Out year expenditures are estimates and subject to change Balance Forward499,105 Hydraulic model of sewer collection and conveyance system west of 101. Additionally this project will conduct a condition assessment and map all force mains in East of 101 area. This project will determine deficiencies within the city's sanitary sewer system and develop a future capital improvement program for the sanitary sewer system. The master plan will also justify capacity charge fees and/or impact fees for infill projects. Sam Bautista Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 77 ‐City of South San Francisco Sanitary Sewer Projects Sea Level Rise Study and Planning at WQCP Project Number ss1802 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Sewer Enterprise438,480 365,400 365,400 365,400 1,534,680 San Bruno Share161,520 134,600 134,600 134,600 565,320 - - Total Funding Sources600,000 - - 500,000 500,000 500,000 2,100,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design600,000 500,000 500,000 500,000 2,100,000 Construction - Contingency - Total Expenditures- 600,000 500,000 500,000 500,000 - 2,100,000 Note: Out year expenditures are estimates and subject to change Balance Forward600,000 Out years Plan, develop strategies, and begin design for sea level rise mitigation at the Water Quality Control Plant This project will protect the infrastruce at the Water Quality Control Plant for sea level rise. Sam Bautista Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 78 ‐City of South San Francisco Streets Projects Underground Utility District - Rule 20A Spruce Avenue Project Number st1204 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Gas Tax170,000 190,835 360,835 Utilities (Rule 20A) - - - Total Funding Sources 170,000 - - - - 190,835 360,835 Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract acceptance Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study1,196 31,455 32,651 Design127,901 190,835 318,736 Construction - Contingency9,448 9,448 Total Expenditures138,545 - - - - 222,290 360,835 Note: Out year expenditures are estimates and subject to change Balance Forward31,455 This project will underground overhead utility wires on Spruce Avenue and Chestnut Avenue. A new street lighting system will need to be designed and constructed. Undergrounding of overhead utility wires will enhance the area and increase utility service reliability. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 79 ‐City of South San Francisco Streets Projects Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (Phase 1) Project Number st1601 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Measure A80,000 80,000 Grant - TDA400,000 400,000 - - Total Funding Sources480,000 - - - - - 480,000 TDA - Transportation Development Act Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design152,632 152,632 Construction327,368 327,368 Contingency - Total Expenditures152,632 327,368 - - - - 480,000 Note: Out year expenditures are estimates and subject to change Balance Forward327,368 The project will improve Linden Avenue from California Avenue to Aspen Avenue. Elements include new interesection bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb ramps, ped xings, median ped refuge islands, and installation of a Class II bike lane with signage. Linden Avenue is identified in the Pedestrian Master Plan as a priority project. It is an integral part of the City's Downtown Station Area Plan. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 80 ‐City of South San Francisco Streets Projects Linden Avenue/Spruce Avenue Traffic Calming Improvements (Phase 2) Project Number st1602 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Measure A140,000 140,000 Grant - ATP Cycle 2868,000 868,000 - - Total Funding Sources1,008,000 - - - - - 1,008,000 ATP - Active Transportation Program Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design219,411 21,315 240,726 Construction697,574 697,574 Contingency14,301 55,399 69,700 Total Expenditures219,411 774,288 - - - - 1,008,000 Note: Out year expenditures are estimates and subject to change Balance Forward 788,589 The project will design improvements along Linden Avenue from Aspen Avenue to Miller Avenue and Spruce Avenune from Lux to Miller. Elements include new intersection bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb ramps, pedestrian crossings, median pedestrian refuge islands, and installation of a Class II bike lane with signage. Linden and Spruce Avenues are identified in the Pedestrian Master Plan as a priority project. It is an integral part of the City's Downtown Station Area Plan. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 81 ‐City of South San Francisco Streets Projects Spruce Avenue Pedestrian Safety Improvements Project Project Number st1605 Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total General Fund179,600 179,600 - - - Total Funding Sources 179,600 - - - - - 179,600 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design134,422 45,178 179,600 Construction - Contingency - Total Expenditures134,422 45,178 - - - - 179,600 Note: Out year expenditures are estimates and subject to change Balance Forward45,178 Along Spruce Avenue, from Lux Ave. to Miller Ave., this project will install edge line striping, traffic calming medians, high visibility crosswalk, staggered landscaped bulbouts, and crosswalk striping. Complete design phase only. Grant ready for future construction. Implementation of the City's Pedestrian Master Plan to improve pedestrian safety. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 82 ‐City of South San Francisco Streets Projects Street Rehabilitation Program FY 17-18 Project Number st1705 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Measure A277,000 277,000 Measure W4,833,128 4,833,128 Gas Tax7,875 7,875 - Total Funding Sources5,118,003 - - - - - 5,118,003 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design202,595 202,595 Construction4,400,514 4,400,514 Contingency514,893 514,893 Total Expenditures5,118,003 - - - - - 5,118,003 Note: Out year expenditures are estimates and subject to change Balance Forward- This project will rehabilitate various City streets in accordance with the City's pavement management program. Road surfaces deteriorate over time and need rehabilitation to improve its condition. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 83 ‐City of South San Francisco Streets Projects Grand Avenue Streetscape Project Number st1801 Project Scope Project Justification Project Manager Tony Rozzi Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Infrastructure Reserves367,500 450,000 817,500 - - - Total Funding Sources367,500 - 450,000 - - - 817,500 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management17,500 17,500 Preliminary Study - Design350,000 350,000 Construction[1]450,000 450,000 Contingency - Total Expenditures350,000 17,500 450,000 - - - 817,500 Note [1]: Estimated contstruction costs are $9 million with plans to apply for grant funds. Balance Forward17,500 Redesign Grand Avenue to accommodate wider sidewalks and an improved streetscape to support Caltrain Station access and support the retail environment of the Downtown area. Project will design improvements to Airport Boulevard and Grand Avenue crosswalks. Prepare and implement new streetscape designs for Grand Avenue that will include new sidewalk paving, corner widenings, crosswalk treatments, new street furnishings, and landscaping. The adopted Downtown Station Area Specific Plan identifies this critical project through several Urban Design policies and was vetted by the community and City Council. The upcoming fully funded Caltrain Station Improvement Project timing necessitates these improvements in order to maximize pedestrian and bicyclist safety and a cohesive streetscape design highlighting the Downtown’s renaissance. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 84 ‐City of South San Francisco Streets Projects Street Lighting Enhancement Program Project Number st1803 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Gas Tax100,000 100,000 - - - Total Funding Sources100,000 - - - - - 100,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design - Construction16,551 83,449 100,000 Contingency - Total Expenditures16,551 83,449 - - - - 100,000 Note: Out year expenditures are estimates and subject to change Balance Forward83,449 Out years This project will enhance streetlighting in neighborhoods where requested. Enhancements may include additional poles and or changing the type of LED. Program provides funding for community requested street lighting enhancements. Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 85 ‐City of South San Francisco Streets Projects Bridge Preventative Maintenance Program - Grand Avenue Overpasses Project Number st1804 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Infrastructure Reserves172,000 172,000 Grant - HBP528,000 528,000 - - Total Funding Sources700,000 - - - - - 700,000 HBP- Highway Bridge Program Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management874 100,000 100,874 Preliminary Study - Design599,126 599,126 Construction - Contingency - Total Expenditures874 699,126 - - - - 700,000 Note: Out year expenditures are estimates and subject to change Balance Forward699,126 This project will conduct preventative maintenance on Grand Avenue overpasses. State highway grant funds are available to pay the costs of the bridge preventative maintenance program. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 86 ‐City of South San Francisco Streets Projects El Camino Real Gateway Sign and Median Improvement (Noor to Spruce) Project Number st1805 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Infrastructure Reserves500,000 500,000 - - - Total Funding Sources500,000 - - - - - 500,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management60,000 60,000 Preliminary Study - Design60,000 60,000 Construction320,000 320,000 Contingency60,000 60,000 Total Expenditures- 500,000 - - - - 500,000 Note: Out year expenditures are estimates and subject to change Balance Forward500,000 This project will replace the landscaped median including irrigational systems and vegetation and install a new gateway sign on El Camino Real between Noor and Spruce Avenue. The project will replicate or complement the Grand Boulevard design concepts. This median landscaping is due for replacement and a new gateway sign will improve the appearance as motorist enter and leave South San Francisco on El Camino Real. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐ 87 ‐City of South San Francisco Streets Projects Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) Project Number st1807 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total Road Maint & Rehab (SB1)275,000 275,000 Grant - OBAG 21,000,000 1,000,000 - - Total Funding Sources 1,275,000 - - - - - 1,275,000 OBAG 2- One Bay Area Grant Cycle 2 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management360 25,000 25,360 Preliminary Study - Design149,640 149,640 Construction1,100,000 1,100,000 Contingency - Total Expenditures360 1,274,640 - - - - 1,275,000 Note: Out year expenditures are estimates and subject to change Balance Forward1,274,640 Out years This project will improve El Camino Real between Arroyo Drive and Kaiser Way by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuges, expanded bus stop/ waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. Matt Ruble Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 88 ‐City of South San Francisco Streets Projects Oak Avenue Extension Project Number st1808 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20 FY 2020-21FY 2021-22FY 2022-23 Total General Fund250,000 250,000 - - - Total Funding Sources250,000 - - - - - 250,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management50,000 50,000 Preliminary Study200,000 200,000 Design - Construction - Contingency - Total Expenditures- 250,000 - - - - 250,000 Note: Out year expenditures are estimates and subject to change Balance Forward250,000 Out years To develop a preliminary design of the potential Oak Avenue extension to facilitate surrounding developments such as Civic Center Campus and Public Utilities Commision (PUC) sites. To help facilitate the development of the Civic Center Campus and PUC sites Matt Ruble Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐ 89 ‐City of South San Francisco Traffic Projects Traffic Impact Fee Study Project Number tr1013 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Traffic Impact Fees515,356 515,356 - - - Total Funding Sources 515,356 - - - - - 515,356 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study426,471 88,885 515,356 Design - Construction - Contingency - Total Expenditures426,471 88,885 - - - - 515,356 Note: Out year expenditures are estimates and subject to change Balance Forward88,885 This project will update the East of 101 Traffic Impact Fee. The existing Traffic Impact Fee has not been updated since 2007. Information about existing traffic impacts as well as new projects facilitating development in the east of 101area need to be incorporated into the existing fee. Sam Bautista Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐90 ‐City of South San Francisco Traffic Projects US-101 Produce Avenue Interchange [TIF #39] Project Number tr1404 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Traffic Impact Fees170,660 170,660 Grants - Measure A Hwy3,500,000 3,500,000 Gas Tax150,000 150,000 - Total Funding Sources 3,820,660 - - - - - 3,820,660 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study3,612,191 3,612,191 Design208,469 208,469 Construction - Contingency - Total Expenditures3,612,191 208,469 - - - - 3,820,660 Note: Out year expenditures are estimates and subject to change Balance Forward208,469 The ultimate project will construct a new interchange on US-101 at Produce Avenue. The interchange includes constructing a new overcrossing connecting Utah Avenue on the east side of US-101 to San Mateo Avenue on the west side of US-101. The project will improve access between 101 and Produce Avenue and Airport Boulevard. This phase of the project consists of the Project Approval and Environmental Document (PA/ED). Future phases will be final design and construction. This will provide improved traffic circulation in the area and a much needed east/west connection over US-101 for vehicles, bicycles, and pedestrians. Rich Cho Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐91 ‐City of South San Francisco Traffic Projects Safe Routes to Transit Project Number tr1503 Project Title Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Grant - SR2T200,000 200,000 Measure A100,000 100,000 - - Total Funding Sources 300,000 - - - - - 300,000 SR2T - Safe Route to Transit Grant Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study44,130 44,130 Design24,870 24,870 Construction200,000 200,000 Contingency31,000 31,000 Total Expenditures69,000 231,000 - - - - 300,000 Note: Out year expenditures are estimates and subject to change Balance Forward231,000 Safe Routes to Transit This project will paint bike lanes, sharrows, and cross walks and improve striping for improved visability on streets leading up to transit stations. Overtime striping on the streets fades, needs refreshed or added on bike routes to improve bike and pedestrian safety. Patrick Caylao Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐92 ‐City of South San Francisco Traffic Projects Oyster Point and East Grand Corridor Improvements Project Number tr1602 Project Title Project Scope Project Justification Project Manager Patrick Caylao Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Traffic Impact Fees1,179,452 4,000,000 5,179,452 - - - Total Funding Sources 1,179,452 - 4,000,000 - - - 5,179,452 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study28,163 21,837 50,000 Design430,883 698,569 1,129,452 Construction4,000,000 4,000,000 Contingency - Total Expenditures459,046 720,406 4,000,000 - - - 5,179,452 Note: Out year expenditures are estimates and subject to change Note: Combined with tr1603 Balance Forward720,406 Oyster Point and East Grand Corridor Improvements The project will design improvements at the East Grand Avenue/Gateway Avenue and East Grand Avenue/Forbes Boulevard intersections. As identified in the Traffic Improvement Plan (East of 101), the current intersection configurations do not handle traffic as efficiently as needed. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐93 ‐City of South San Francisco Traffic Projects Sunshine Gardens Safety and Connectivity Improvement Program Project Number tr1701 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Grant - Measure A504,000 504,000 Measure A126,000 126,000 - - Total Funding Sources 630,000 - - - - - 630,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design13,705 86,487 100,192 Construction483,808 483,808 Contingency46,000 46,000 Total Expenditures13,705 616,295 - - - - 630,000 Note: Out year expenditures are estimates and subject to change Balance Forward616,295 This project will install traffic safety measures for pedestrians and bicyclist including the installation of advanced stop bars, high visibility ladder crosswalks, median pedestrian refuge islands, advanced yield lines, edge lines, and new ADA compliant curb ramps, and a Class 3 bikeway along on Miller Avenue, Evergreen Drive and Holly Avenue. This project was identified in the Pedestrian and Bicycle Master Plan. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐94 ‐City of South San Francisco Traffic Projects East of 101 Traffic Model Update Project Number tr1702 Project Scope Project Justification Project Manager Sam Bautista Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Traffic Impact Fees450,000 450,000 - - - Total Funding Sources 450,000 - - - - - 450,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study298,802 151,198 450,000 Design - Construction - Contingency - Total Expenditures 298,802 151,198 - - - - 450,000 Note: Out year expenditures are estimates and subject to change Balance Forward151,198 This project is to update the existing collection of data East of 101 Traffic Model to create new baseline information and incorporate updated planning information. This project is needed to help City staff and developers with traffic analysis of the East of 101 area. The current model is seven (7) years old. This project will also take residential land uses into consideration. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐95 ‐City of South San Francisco Traffic Projects Avalon-Brentwood Park Neighborhood Traffic Study Project Number tr1703 Project Scope Project Justification Project Manager Rich Cho Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total General Fund350,000 350,000 - - - Total Funding Sources 350,000 - - - - - 350,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study66,127 66,127 Design - Construction250,000 33,873 283,873 Contingency - Total Expenditures316,127 33,873 - - - - 350,000 Note: Out year expenditures are estimates and subject to change Balance Forward33,873 This project will analyze the traffic circulation within the Avalon-Brentwood Park neighborhood. The Avalon-Brentwood neighborhood was chosen for this pilot traffic study due to the large number of Traffic Advisory Committee requests to address speeding in the neighborhood. This project will measure and analyze traffic circulation due to the installation of traffic calming devices in the neighborhood. Project Funding and Expenditure Detail Out years Proposed CIP FY 2018‐19 ‐96 ‐City of South San Francisco Traffic Projects Commercial and Spruce Signalized Intersection Project Number tr1801 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior YearsFY 2018-19FY 2019-20FY 2020-21FY 2021-22FY 2022-23Total Grant - HSIP444,000 444,000 Measure A150,000 206,000 356,000 - - Total Funding Sources 594,000 - 206,000 - - - 800,000 HSIP- Highway Safety Improvement Program. Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Preliminary Study - Design115,000 115,000 Construction635,000 635,000 Contingency50,000 50,000 Total Expenditures- 800,000 - - - - 800,000 Note: Out year expenditures are estimates and subject to change Balance Forward 594,000 Out years This project will signalize the intersection at Spruce Avenue and Commerical Avenue. This project will improve the intersection traffic flow to reduce the number of accidents and improve bicycle and pedestrian safety. Rich Cho Project Funding and Expenditure Detail Proposed CIP FY 2018‐19 ‐97 ‐City of South San Francisco Appendices Appendices Proposed CIP FY 2018‐19 ‐ 98 ‐City of South San Francisco Ap p e n d i x 1: Su m m a r y by Pr o j e c t Ty p e Pr o j e c t Nu m b e r Ex i s t i n g Pr o jec t Ti t l e Re m a i n g App ro pri a t i o n FY 1 8 ‐19 FY 1 9 ‐20 F Y 2 0 ‐21 F Y 2 1 ‐22 F Y 2 2 ‐23Total pf 1 7 0 7 x C o m m u n i t y Ci v i c Ca m p u s 5 , 9 5 5 , 9 9 0 8, 6 6 8 , 0 0 0 2, 3 3 9 , 0 0 0 35 , 0 0 0 ‐ ‐ 16,997,990 pf 1 8 0 5 x F i r e St a t i o n 64 Do r m i t o r y an d Ba t h r o o m Re m o d e l ‐ 1, 1 2 5 , 0 0 0 ‐ ‐ ‐ ‐ 1,125,000 pf 1 8 0 1 x P a r k i n g Ga r a g e Nu m b e r 2 1 3 0 , 1 7 0 80 0 , 0 0 0 8, 7 6 0 , 0 0 0 ‐ ‐ ‐ 9,690,170 pf 1 8 0 4 x C i t y Ha l l Ro o f Re p l a c e m e n t 17 4 , 3 3 1 37 3 , 1 6 9 ‐ ‐ ‐ ‐ 547,500 pf 1 9 0 3 El e c t r i c Ve h i c l e Ch a r g i n g St a t i o n s ‐ 35 , 0 0 0 ‐ ‐ ‐ ‐ 35,000 pf 1 8 0 2 x B r e n t w o o d Pa r k i n g Lo t Im p r o v e m e n t s 6 , 4 4 9 25 , 0 0 0 3, 1 1 6 , 0 0 0 ‐ ‐ ‐ 3,147,449 pf 1 6 0 2 x HV A C Re p l a c e m e n t s Ci t y w i d e 72 , 8 5 5 ‐ ‐ ‐ ‐ ‐ 72,855 pf 1 7 0 3 x E n e r g y Sa v i n g s Pr o g r a m ‐ ‐ ‐ ‐ ‐ ‐ ‐ pf 1 7 0 5 x C i t y Ha l l Se c u r i t y Up g r a d e s 2 1 0 , 6 1 5 ‐ 17 0 , 0 0 0 ‐ ‐ ‐ 380,615 pf 1 8 0 6 x O r a n g e Me m o r i a l Pa r k Aq u a t i c Ce n t e r 2 , 0 9 0 , 0 0 0 ‐ ‐ ‐ 5, 3 8 2 , 5 0 0 16,147,500 23,620,000 pf 1 9 0 1 St o r a g e Ro o m ‐ ‐ ‐ 30 0 , 0 0 0 ‐ ‐ 300,000 pf 1 8 0 3 x Up g r a d e s to Ma i n Li b r a r y Au d i t o r i u m Ex i t 12 8 , 0 0 0 (1 2 8 , 0 0 0 ) ‐ ‐ ‐ ‐ (0) pf 1 7 0 4 x T r a i n i n g To w e r Ma i n t e n a n c e 3 0 4 , 8 9 9 (2 3 5 , 0 0 0 ) ‐ ‐ ‐ ‐ 69,899 Co m p l e t e d Pr o j e c t s wi t h Re m a i n i n g Fu n d s pf 1 3 0 2 x M S B Bu i l d i n g Ro o f Re p l a c e m e n t (1 0 , 5 8 4 ) pf 1 5 0 3 x F i r e St a t i o n 62 Ro o f Re p l a c e m e n t (1 1 , 3 5 3 ) pf 1 5 0 9 x M S B At r i u m Re s t r o o m Mo d e r n i z a t i o n (2 8 , 1 8 7 ) pf 1 6 0 1 x P o o l Lo c k e r Ro o m Re n o v a t i o n (1 0 , 0 0 0 ) pf 1 6 0 8 x F i r e St a t i o n 64 Ro o f Re p l a c e m e n t (2 9 , 9 7 2 ) pf 1 7 0 2 x F i r e St a t i o n 63 Ro l l ‐up Do o r Re p l a c e m e n t (2 1 , 2 7 8 ) Su b t o t a l Pu b l i c Fa c i l i t i e s Pr o j e c t s 9, 0 7 3 , 0 0 0 10 , 5 5 2 , 0 0 0 14 , 3 8 5 , 0 0 0 33 5 , 0 0 0 5, 3 8 3 , 0 0 0 16,148,000 55,986,000 pk 1 8 0 6 x G a r d i n e r Pa r k Pl a y g r o u n d Re p l a c e m e n t 65 , 0 0 0 40 5 , 0 0 0 ‐ ‐ ‐ ‐ 470,000 pk 1 8 0 7 x H i l l s i d e Sc h o o l So c c e r Fi e l d Re n o v a t i o n s 38 , 8 0 0 21 0 , 4 0 0 ‐ ‐ ‐ ‐ 249,200 pk 1 9 0 2 Oy s t e r Po i n t De v e l o p m e n t Co n d u i t s ‐ 85 , 0 0 0 ‐ ‐ ‐ ‐ 85,000 pk 1 4 0 2 x O r a n g e Me m o r i a l Pa r k Sp o r t s Fi e l d Re n o v a t i o n 8 9 6 , 9 4 9 ‐ ‐ 3, 1 5 0 , 0 0 0 ‐ ‐ 4,046,949 pk 1 7 0 1 x G a t e w a y Mo n u m e n t Si g n s 2 8 7 , 9 3 5 ‐ ‐ ‐ ‐ ‐ 287,935 pk 1 7 0 2 x S i g n Hi l l Im p r o v e m e n t s 9 9 , 5 0 1 ‐ ‐ ‐ ‐ ‐ 99,501 pk 1 8 0 1 x C i t y Ha l l La n d s c a p e Ar e a Ma s t e r Pl a n 4 5 , 0 0 0 ‐ ‐ ‐ ‐ ‐ 45,000 pk 1 8 0 2 x U r b a n Fo r e s t Ma s t e r Pl a n 70 , 0 0 0 ‐ ‐ ‐ ‐ ‐ 70,000 pk 1 8 0 3 x S e l l i c k Pa r k Re n o v a t i o n Pr o j e c t 14 2 , 5 0 0 ‐ 97 7 , 5 0 0 ‐ ‐ ‐ 1,120,000 pk 1 8 0 4 x B u r i Bu r i Pa r k Ba s e b a l l an d Ba s k e t b a l l Co u r t Im p r o v e m e n t s 50 , 0 0 0 ‐ 27 0 , 0 0 0 ‐ ‐ ‐ 320,000 pk 1 8 0 5 x A v a l o n Pa r k Im p r o v e m e n t s 40 , 0 0 0 ‐ 21 6 , 0 0 0 ‐ ‐ ‐ 256,000 pk 1 9 0 1 x O r a n g e Me m o r i a l Pa r k Ex p a n s i o n ‐ ‐ 92 5 , 0 0 0 4, 2 1 8 , 7 5 0 2, 4 0 6 , 2 5 0 ‐ 7,550,000 pk 2 0 0 1 Al t a Lo m a Ba s e b a l l Fi e l d Re n o v a t i o n ‐ ‐ 97 , 5 0 0 31 2 , 5 0 0 ‐ ‐ 410,000 pk 2 0 0 2 Al t a Lo m a Pa r k Te n n i s Co u r t an d La n d s c a p i n g ‐ ‐ 47 , 4 0 0 25 4 , 2 0 0 ‐ ‐ 301,600 pk 2 0 0 3 So u t h w o o d Fi e l d Re n o v a t i o n ‐ ‐ 17 6 , 0 0 0 93 2 , 0 0 0 ‐ ‐ 1,108,000 pk 2 0 0 4 Ne w m a n n & Gi b b s Pl a y g r o u n d Re p l a c e m e n t ‐ ‐ 47 , 5 0 0 25 6 , 5 0 0 ‐ ‐ 304,000 pk 2 0 0 5 We s t b o r o u g h Pa r k Pa t h w a y s ‐ ‐ 75 , 0 0 0 40 5 , 0 0 0 ‐ ‐ 480,000 pk 2 0 0 6 Du n d e e Pa r k Im p r o v e m e n t s ‐ ‐ 43 , 7 5 0 23 6 , 2 5 0 ‐ ‐ 280,000 Co m p l e t e d Pr o j e c t s wi t h Re m a i n i n g Fu n d s Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 99 ‐ City of South San Francisco Ap p e n d i x 1: Su m m a r y by Pr o j e c t Ty p e Pr o j e c t Nu m b e r Ex i s t i n g Pr o jec t Ti t l e Re m a i n g App ro pri a t i o n FY 1 8 ‐19 FY 1 9 ‐20 F Y 2 0 ‐21 F Y 2 1 ‐22 F Y 2 2 ‐23Total pk 1 2 0 4 Fr a n c i s c o Te r r a c e Pl a y g r o u n d Re p l a c e m e n t (3 5 , 6 6 7 ) pk 1 5 0 4 Pa r k s Co n d i t i o n s As s e s s m e n t (5 0 , 0 0 0 ) pk 1 6 0 3 De m o l i t i o n of Ma z z a n t i Gr e e n h o u s e (1 5 , 7 7 7 ) Su b t o t a l Pa r k s Pr o j e c t s 1, 7 3 6 , 0 0 0 59 9 , 0 0 0 2, 8 7 6 , 0 0 0 9, 7 6 5 , 0 0 0 2, 4 0 6 , 0 0 0 ‐ 17,483,000 pw 1 8 0 1 x C o n s t r u c t i o n Ma n a g e m e n t So f t w a r e E‐Bu i l d e r ‐ ‐ ‐ ‐ ‐ ‐ ‐ Su b t o t a l Pu b l i c Wo r k s Pr o j e c t s ‐ ‐ ‐ ‐ ‐ ‐ ‐ sd 1 7 0 1 x Fr a n c i s c o Te r r a c e St o r m Dr a i n 67 , 2 9 6 10 0 , 0 0 0 ‐ ‐ ‐ ‐ 167,296 sd 1 6 0 2 x S h a w Ro a d St o r m li n e By ‐Pa s s 5 2 , 1 7 5 ‐ ‐ ‐ ‐ ‐ 52,175 sd 1 6 0 3 x G r e e n In f r a s t r u c t u r e Pl a n n i n g St u d y 1 4 , 8 0 1 ‐ ‐ ‐ ‐ ‐ 14,801 sd 1 8 0 1 x O M P St o r m Ca p t u r e Pr o j e c t 1 4 1 , 3 0 0 ‐ 8, 5 0 0 , 0 0 0 ‐ ‐ ‐ 8,641,300 sd 1 8 0 2 x V a l v e r d e St o r m Dr a i n Re p a i r 1 5 , 1 2 9 ‐ ‐ ‐ ‐ ‐ 15,129 sd 1 9 0 2 St o r m Wa t e r Dr a i n a g e Sy s t e m As s e s s m e n t ‐ ‐ 40 0 , 0 0 0 ‐ ‐ ‐ 400,000 Su b t o t a l St o r m Dr a i n Pr o j e c t s 29 1 , 0 0 0 10 0 , 0 0 0 8, 9 0 0 , 0 0 0 ‐ ‐ ‐ 9,291,000 ss 1 3 0 1 x W e t We a t h e r an d Di g e s t e r Im p r o v e m e n t s Pr o j e c t 2 , 4 7 8 , 9 5 8 3, 0 0 0 , 0 0 0 ‐ ‐ ‐ ‐ 5,478,958 ss 1 7 0 2 x P u m p St a t i o n #2 Up g r a d e 5 5 , 3 4 5 3, 0 0 0 , 0 0 0 ‐ ‐ ‐ ‐ 3,055,345 ss 1 7 0 5 x Wa t e r Qu a l i t y Co n t r o l Pl a n t Sw i t c h g e a r an d Co g e n e r a t i o n Co n t r o l s Up g r a d e 50 8 , 0 1 0 3, 0 0 0 , 0 0 0 ‐ ‐ ‐ ‐ 3,508,010 ss 1 3 0 7 x P l a n t ‐Wi d e In d u s t r i a l Re ‐Co a t i n g Pr o g r a m 2 , 2 3 3 , 6 9 8 1, 7 5 0 , 0 0 0 1, 7 5 0 , 0 0 0 1, 5 0 0 , 0 0 0 ‐ ‐ 7,233,698 ss 1 9 0 1 P u m p St a t i o n In d u s t r i a l Re ‐Co a t i n g Pr o g r a m ‐ 75 0 , 0 0 0 75 0 , 0 0 0 75 0 , 0 0 0 ‐ ‐ 2,250,000 ss 1 9 0 2 P u m p St a t i o n #1 4 Up g r a d e ‐ 30 0 , 0 0 0 3, 0 0 0 , 0 0 0 ‐ ‐ ‐ 3,300,000 ss 1 5 0 2 x Pu m p St a t i o n #4 Fo r c e Ma i n De s i g n / C o n t i n g e n c y Pi p e s Un d e r Ut a h Av e n u e 3, 2 1 4 , 4 2 7 ‐ 4, 5 0 0 , 0 0 0 ‐ ‐ ‐ 7,714,427 ss 1 6 0 1 x S o d i u m Hy p o c h l o r i t e St o r a g e Ta n k Re p l a c e m e n t Pr o j e c t 99 8 , 5 0 6 ‐ ‐ ‐ ‐ ‐ 998,506 ss 1 5 0 3 x V a c t o r ‐Sw e e p e r Wa s t e Re c e i v i n g St a t i o n Im p r o v e m e n t s 2 1 7 , 8 2 6 ‐ 40 0 , 0 0 0 ‐ ‐ ‐ 617,826 ss 1 0 0 9 x S a n i t a r y Se w e r Re h a b i l i t a t i o n ‐ ‐ 1, 5 7 5 , 0 0 0 3, 5 7 5 , 0 0 0 3, 5 7 5 , 0 0 0 ‐ 8,725,000 ss 1 2 0 5 x W Q C P So l a r Ph o t o v o l t a i c Sy s t e m 1 , 1 9 1 , 4 8 2 ‐ ‐ ‐ ‐ ‐ 1,191,482 ss 1 6 0 2 x Se w e r Pu m p St a t i o n No . 9 Va r i a b l e Fr e q u e n c y Dr i v e (V F D ) Re p l a c e m e n t 22 9 , 5 9 1 ‐ ‐ ‐ ‐ ‐ 229,591 ss 1 7 0 3 x Wa t e r Qu a l i t y Co n t r o l Pl a n t Se c o n d a r y Cl a r i f i e r s No . 1 an d 2 Re h a b i l i t a t i o n 39 9 , 7 3 2 ‐ ‐ 2, 0 0 0 , 0 0 0 1, 0 0 0 , 0 0 0 ‐ 3,399,732 ss 1 7 0 4 x Wa t e r Qu a l i t y Co n t r o l Pl a n t Ef f l u e n t St o r a g e Ba s i n Li n e r Re p l a c e m e n t 42 9 , 7 3 8 ‐ ‐ ‐ ‐ ‐ 429,738 ss 1 8 0 1 x S e w e r Ma s t e r Pl a n 49 9 , 1 0 5 ‐ ‐ ‐ ‐ ‐ 499,105 ss 1 8 0 2 x S e a Le v e l Ri s e St u d y an d Pl a n n i n g at WQ C P 6 0 0 , 0 0 0 ‐ ‐ 50 0 , 0 0 0 50 0 , 0 0 0 500,000 2,100,000 Su b t o t a l Sa n i t a r y Se w e r Pr o j e c t s 13 , 0 5 6 , 0 0 0 11 , 8 0 0 , 0 0 0 11 , 9 7 5 , 0 0 0 8, 3 2 5 , 0 0 0 5, 0 7 5 , 0 0 0 500,000 50,731,000 Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 0 ‐ City of South San Francisco Ap p e n d i x 1: Su m m a r y by Pr o j e c t Ty p e Pr o j e c t Nu m b e r Ex i s t i n g Pr o jec t Ti t l e Re m a i n g App ro pri a t i o n FY 1 8 ‐19 FY 1 9 ‐20 F Y 2 0 ‐21 F Y 2 1 ‐22 F Y 2 2 ‐23Total st 1 6 0 3 x C a l t r a i n St a t i o n En h a n c e m e n t s 2 , 8 5 7 , 1 4 5 5, 9 0 0 , 0 0 0 ‐ ‐ ‐ ‐ 8,757,145 st 1 3 0 1 x S o u t h Ai r p o r t Bo u l e v a r d Br i d g e Re p l a c e m e n t 4 , 0 1 4 , 6 7 4 3, 2 4 4 , 5 7 9 ‐ ‐ ‐ ‐ 7,259,253 st 1 5 0 2 x Gr a n d Bo u l e v a r d Pr o j e c t Ph a s e 2 (K a i s e r Wa y to Mc L e l l a n Dr i v e ) 3, 4 3 4 , 8 9 4 2, 2 3 7 , 2 8 0 ‐ ‐ ‐ ‐ 5,672,174 st 1 7 0 2 x Un d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r An t o i n e t t e La n e 35 9 , 4 7 2 1, 8 8 4 , 7 0 4 1, 8 2 0 , 4 8 0 ‐ ‐ ‐ 4,064,656 st 1 9 0 3 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 18 ‐19 1 , 1 6 6 , 8 7 2 1, 6 9 4 , 0 0 0 ‐ ‐ ‐ ‐ 2,860,872 st 1 7 0 3 x B r i d g e Pr e v e n t a t i v e Ma i n t e n a n c e Pr o g r a m 1 4 8 , 2 9 3 1, 5 6 9 , 0 0 0 ‐ ‐ ‐ ‐ 1,717,293 st 1 4 0 3 x G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 1 (C h e s t n u t to Ar r o y o Wa y ) 1 , 3 0 6 , 1 1 4 1, 0 9 5 , 5 8 3 ‐ ‐ ‐ ‐ 2,401,697 st 1 9 0 5 R a i l r o a d Av e n u e Ex t e n s i o n ‐ 70 0 , 0 0 0 ‐ ‐ ‐ ‐ 700,000 st 1 8 0 6 x N o r t h Ac c e s s Ro a d Bi k e an d Pe d e s t r i a n Im p r o v e m e n t s 1 0 , 0 0 0 54 0 , 0 0 0 ‐ ‐ ‐ ‐ 550,000 st 1 9 0 4 Un d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r Mi s s i o n Ro a d ‐ 52 , 3 9 0 86 , 9 6 0 13 0 , 4 4 0 5, 9 2 3 , 5 3 7 ‐ st 1 9 0 2 3 r d Av e n u e Ra i l Ex t e n s i o n Fe a s i b i l i t y ‐ 50 , 0 0 0 ‐ ‐ ‐ ‐ 50,000 st 1 2 0 4 x U n d e r g r o u n d Ut i l i t y Di s t r i c t ‐ Ru l e 20 A Sp r u c e Av e n u e 3 1 , 4 5 5 ‐ ‐ ‐ ‐ 190,835 222,290 st 1 6 0 1 x Li n d e n Av e n u e Co m p l e t e St r e e t s (C a l i f o r n i a to As p e n ) , Pe d e s t r i a n & Bi k e Sa f e t y Im p r o v e m e n t s (P h a s e 1) 32 7 , 3 6 8 ‐ ‐ ‐ ‐ ‐ 327,368 st 1 6 0 2 x Li n d e n Av e n u e / S p r u c e Av e n u e Tr a f f i c Ca l m i n g Im p r o v e m e n t s (P h a s e 2) 78 8 , 5 8 9 ‐ ‐ ‐ ‐ ‐ 788,589 st 1 6 0 5 x S p r u c e Av e n u e Pe d e s t r i a n Sa f e t y Im p r o v e m e n t s Pr o j e c t 4 5 , 1 7 8 ‐ ‐ ‐ ‐ ‐ 45,178 st 1 7 0 5 x S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 17 ‐18 ‐ ‐ ‐ ‐ ‐ ‐ ‐ st 1 8 0 1 x G r a n d Av e n u e St r e e t s c a p e 1 7 , 5 0 0 ‐ 45 0 , 0 0 0 ‐ ‐ ‐ 467,500 st 1 8 0 3 x S t r e e t Li g h t i n g En h a n c e m e n t Pr o g r a m 8 3 , 4 4 9 ‐ ‐ ‐ ‐ ‐ 83,449 st 1 8 0 4 x Br i d g e Pr e v e n t a t i v e Ma i n t e n a n c e Pr o g r a m ‐ Gr a n d Av e n u e Ov e r p a s s e s 69 9 , 1 2 6 ‐ ‐ ‐ ‐ ‐ 699,126 st 1 8 0 5 x El Ca m i n o Re a l Ga t e w a y Si g n an d Me d i a n Im p r o v e m e n t (N o o r to Sp r u c e ) 50 0 , 0 0 0 ‐ ‐ 500,000 st 1 8 0 7 x Gr a n d Bo u l e v a r d Pr o j e c t Ph a s e 3 (A r r o y o Dr i v e to Ka i s e r Wa y ) 1, 2 7 4 , 6 4 0 ‐ ‐ ‐ ‐ ‐ 1,274,640 st 1 8 0 8 x O a k Av e n u e Ex t e n s i o n 2 5 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ 250,000 st 2 0 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 19 ‐20 ‐ ‐ 2, 6 6 7 , 0 0 0 ‐ ‐ ‐ 2,667,000 st 2 1 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 20 ‐21 ‐ ‐ ‐ 2, 6 6 7 , 0 0 0 ‐ ‐ 2,667,000 st 2 2 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 21 ‐22 ‐ ‐ ‐ ‐ 2, 6 6 7 , 0 0 0 ‐ 2,667,000 st 2 3 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 22 ‐23 ‐ ‐ ‐ ‐ ‐ 2,667,000 2,667,000 st 1 0 0 4 x S o u t h Li n d e n Av e n u e Gr a d e Se p a r a t i o n 1 7 8 , 7 9 8 (1 0 0 , 4 4 5 ) ‐ ‐ ‐ ‐ 78,353 st 1 7 0 6 x G r a n d Av e n u e Pe d e s t r i a n Cr o s s i n g Im p r o v e m e n t s 58 2 , 3 4 4 (2 4 0 , 0 0 0 ) ‐ ‐ ‐ ‐ 342,344 Co m p l e t e d Pr o j e c t s wi t h Re m a i n i n g Fu n d s st 1 7 0 7 x D e m o l i t i o n Co l m a Cr e e k Br i d g e (6 2 , 7 5 0 ) st 1 8 0 3 x R e p l a c e EC R / W e s t Or a n g e Co m m u n i t y Si g n (4 9 , 0 0 0 ) Su b t o t a l St r e e t s Pr o j e c t s 18 , 0 7 6 , 0 0 0 18 , 5 1 5 , 0 0 0 5, 0 2 4 , 0 0 0 2, 7 9 7 , 0 0 0 8, 5 9 1 , 0 0 0 2,858,000 49,780,000 Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 1 ‐ City of South San Francisco Ap p e n d i x 1: Su m m a r y by Pr o j e c t Ty p e Pr o j e c t Nu m b e r Ex i s t i n g Pr o jec t Ti t l e Re m a i n g App ro pri a t i o n FY 1 8 ‐19 FY 1 9 ‐20 F Y 2 0 ‐21 F Y 2 1 ‐22 F Y 2 2 ‐23Total tr 1 9 0 1 A d a p t i v e Tr a f f i c Co n t r o l Sy s t e m ‐ 2, 5 0 0 , 0 0 0 ‐ ‐ ‐ ‐ 2,500,000 tr 1 9 0 2 E a s t of 10 1 Tr a f f i c Si g n a l Im p r o v e m e n t s ‐ 62 2 , 0 0 0 ‐ ‐ ‐ ‐ 622,000 tr 1 7 0 5 x U p d a t e Pe d e s t r i a n an d Bi c y c l e Ma s t e r Pl a n 25 0 , 0 0 0 10 0 , 0 0 0 ‐ ‐ ‐ ‐ 350,000 tr 1 9 0 4 x M i s c e l l a n e o u s Tr a f f i c Im p r o v e m e n t s FY 2 0 1 8 ‐19 8 1 , 7 1 4 10 0 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 ‐ 406,714 tr 1 9 0 3 N o r t h Co n n e c t i v i t y Bi c y c l e La n e s Pr o j e c t ‐ 65 , 0 0 0 35 5 , 0 0 0 ‐ ‐ ‐ 420,000 tr 1 9 0 5 L i t t l e f i e l d Av e n u e Ex t e n s i o n Fe a s i b i l i t y St u d y ‐ 50 , 0 0 0 ‐ ‐ ‐ ‐ 50,000 tr 1 9 0 6 H i l l s i d e an d Li n l c o n Tr a f f i c Si g n a l ‐ 25 , 0 0 0 20 0 , 0 0 0 85 0 , 0 0 0 ‐ ‐ 1,075,000 tr 1 0 1 3 x T r a f f i c Im p a c t Fe e St u d y 8 8 , 8 8 5 ‐ ‐ ‐ ‐ ‐ 88,885 tr 1 4 0 4 x U S ‐10 1 Pr o d u c e Av e n u e In t e r c h a n g e [T I F #3 9 ] 2 0 8 , 4 6 9 ‐ ‐ ‐ ‐ ‐ 208,469 tr 1 5 0 3 x S a f e Ro u t e s to Tr a n s i t 2 3 1 , 0 0 0 ‐ ‐ ‐ ‐ ‐ 231,000 tr 1 6 0 2 x O y s t e r Po i n t an d Ea s t Gr a n d Co r r i d o r Im p r o v e m e n t s 7 2 0 , 4 0 6 ‐ 4, 0 0 0 , 0 0 0 ‐ ‐ ‐ 4,720,406 tr 1 7 0 1 x Su n s h i n e Ga r d e n s Sa f e t y an d Co n n e c t i v i t y Im p r o v e m e n t Pr o g r a m 61 6 , 2 9 5 ‐ ‐ ‐ ‐ ‐ 616,295 tr 1 7 0 2 x E a s t of 10 1 Tr a f f i c Mo d e l Up d a t e 1 5 1 , 1 9 8 ‐ ‐ ‐ ‐ ‐ 151,198 tr 1 7 0 3 x A v a l o n ‐Br e n t w o o d Pa r k Ne i g h b o r h o o d Tr a f f i c St u d y 3 3 , 8 7 3 ‐ ‐ ‐ ‐ ‐ 33,873 tr 1 8 0 1 x C o m m e r c i a l an d Sp r u c e Si g n a l i z e d In t e r s e c t i o n 59 4 , 0 0 0 ‐ 20 6 , 0 0 0 ‐ ‐ ‐ 800,000 tr 1 4 0 2 x W e s t Or a n g e Av e n u e / C e n t e n n i a l Wa y Pe d e s t r i a n Be a c o n 1 3 6 , 9 4 5 (1 3 6 , 9 4 5 ) ‐ ‐ ‐ ‐ ‐ Su b t o t a l Tr a f f i c Pr o j e c t s 3, 1 1 3 , 0 0 0 3, 3 2 5 , 0 0 0 4, 8 3 6 , 0 0 0 92 5 , 0 0 0 75 , 0 0 0 ‐ 12,274,000 To t a l 4 5 , 3 4 5 , 0 0 0 44 , 8 9 1 , 0 0 0 47 , 9 9 6 , 0 0 0 22 , 1 4 8 , 0 0 0 21 , 5 2 9 , 0 0 0 19,505,000 195,546,000 Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 2 ‐ City of South San Francisco Ap p e n d i x 2: Su m m a r y by Fu n d i n g So u r c e Nu m b e r Ex i s t i n g Pr o j e c t Ti t l e I T D Bu d g e t Re m a i n g Ap p r o p r i a t i o n FY 1 8 ‐19 Pr o p o s e d FY 1 9 ‐20 Pr o j e c t e d FY 2 0 ‐21 F Y 2 1 ‐22FY22‐23 Pa r k La n d Co n s t r u c t i o n Fu n d pk 1 8 0 3 x S e l l i c k Pa r k Re n o v a t i o n Pr o j e c t 14 2 , 5 0 0 14 2 , 5 0 0 ‐ 97 7 , 5 0 0 ‐ ‐ ‐ pk 1 8 0 4 x B u r i Bu r i Pa r k Ba s e b a l l an d Ba s k e t b a l l Co u r t Im p r o v e m e n t s 50 , 0 0 0 50 , 0 0 0 ‐ 27 0 , 0 0 0 ‐ ‐ ‐ pk 1 8 0 5 x A v a l o n Pa r k Im p r o v e m e n t s 40 , 0 0 0 40 , 0 0 0 ‐ 21 6 , 0 0 0 ‐ ‐ ‐ Su b t o t a l Pa r k La n d Co n s t r u c t i o n Fu n d 23 3 , 0 0 0 23 3 , 0 0 0 ‐ 1, 4 6 4 , 0 0 0 ‐ ‐ ‐ Ga s Ta x tr 1 9 0 4 x M i s c e l l a n e o u s Tr a f f i c Im p r o v e m e n t s FY 2 0 1 8 ‐19 51 , 8 0 3 51 , 8 0 3 10 0 , 0 0 0 ‐ ‐ ‐ ‐ st 1 9 0 5 R a i l r o a d Av e n u e Ex t e n s i o n ‐ ‐ 70 , 0 0 0 ‐ ‐ ‐ ‐ st 1 9 0 4 U n d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r Mi s s i o n Ro a d ‐ ‐ 52 , 3 9 0 ‐ ‐ ‐ ‐ tr 1 9 0 3 No r t h Co n n e c t i v i t y Bi c y c l e La n e s Pr o j e c t ‐ ‐ 15 , 0 0 0 ‐ ‐ ‐ ‐ sd 1 6 0 3 x G r e e n In f r a s t r u c t u r e Pl a n n i n g St u d y ‐ ‐ ‐ ‐ ‐ ‐ ‐ st 1 2 0 4 x U n d e r g r o u n d Ut i l i t y Di s t r i c t ‐ Ru l e 20 A Sp r u c e Av e n u e 17 0 , 0 0 0 31 , 4 5 5 ‐ ‐ ‐ ‐ 190,835 st 1 7 0 5 x S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 17 ‐18 7, 8 7 5 ‐ ‐ ‐ ‐ ‐ ‐ st 1 5 0 2 x G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 2 (K a i s e r Wa y to Mc L e l l a n Dr i v e ) ‐ ‐ ‐ ‐ ‐ ‐ ‐ st 1 8 0 3 S t r e e t Li g h t i n g En h a n c e m e n t Pr o g r a m 10 0 , 0 0 0 83 , 4 4 9 ‐ ‐ ‐ ‐ ‐ st 1 9 0 3 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 18 ‐19 ‐ ‐ ‐ ‐ ‐ ‐ ‐ tr 1 4 0 4 x U S ‐10 1 Pr o d u c e Av e n u e In t e r c h a n g e [T I F #3 9 ] 15 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ ‐ st 1 0 0 4 x S o u t h Li n d e n Av e n u e Gr a d e Se p a r a t i o n 15 0 , 0 0 0 15 0 , 0 0 0 (1 0 0 , 4 4 5 ) ‐ ‐ ‐ ‐ tr 1 4 0 2 x W e s t Or a n g e Av e n u e / C e n t e n n i a l Wa y Pe d e s t r i a n Be a c o n ‐ 13 6 , 9 4 5 (1 3 6 , 9 4 5 ) ‐ ‐ ‐ ‐ Su b t o t a l Ga s Ta x Fu n d 63 0 , 0 0 0 45 4 , 0 0 0 ‐ ‐ ‐ ‐ 191,000 Ge n e r a l Fu n d st 1 5 0 2 x G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 2 (K a i s e r Wa y to Mc L e l l a n Dr i v e ) ‐ ‐ 1, 1 4 8 , 2 8 0 ‐ ‐ ‐ ‐ pf 1 8 0 5 x F i r e St a t i o n 64 Do r m i t o r y an d Ba t h r o o m Re m o d e l 11 5 , 0 0 0 ‐ 81 3 , 9 6 0 ‐ ‐ ‐ ‐ st 1 8 0 6 N o r t h Ac c e s s Ro a d Bi k e an d Pe d e s t r i a n Im p r o v e m e n t s ‐ ‐ 54 0 , 0 0 0 ‐ ‐ ‐ ‐ pf 1 8 0 4 x C i t y Ha l l Ro o f Re p l a c e m e n t 21 2 , 5 2 0 17 4 , 3 3 1 37 3 , 1 6 9 ‐ ‐ ‐ ‐ sd 1 7 0 1 x F r a n c i s c o Te r r a c e St o r m Dr a i n 20 0 , 0 0 0 67 , 2 9 6 10 0 , 0 0 0 ‐ ‐ ‐ ‐ tr 1 9 0 2 E a s t of 10 1 Tr a f f i c Si g n a l Im p r o v e m e n t s ‐ ‐ 90 , 0 0 0 ‐ ‐ ‐ ‐ pk 1 9 0 2 O y s t e r Po i n t De v e l o p m e n t Co n d u i t s ‐ ‐ 85 , 0 0 0 ‐ ‐ ‐ ‐ st 1 9 0 2 3 r d Av e n u e Ra i l Ex t e n s i o n Fe a s i b i l i t y ‐ ‐ 50 , 0 0 0 ‐ ‐ ‐ ‐ pf 1 8 0 2 x B r e n t w o o d Pa r k i n g Lo t Im p r o v e m e n t s 10 6 , 8 8 0 6, 4 4 9 25 , 0 0 0 3, 1 1 6 , 0 0 0 ‐ ‐ ‐ tr 1 9 0 6 H i l l s i d e an d Li n l c o n Tr a f f i c Si g n a l ‐ ‐ 25 , 0 0 0 20 0 , 0 0 0 85 0 , 0 0 0 ‐ ‐ pf 1 6 0 2 x H V A C Re p l a c e m e n t s Ci t y w i d e 63 0 , 8 8 4 72 , 8 5 5 ‐ ‐ ‐ ‐ ‐ pf 1 7 0 3 x E n e r g y Sa v i n g s Pr o g r a m 50 , 0 0 0 ‐ ‐ ‐ ‐ ‐ ‐ pf 1 7 0 5 x C i t y Ha l l Se c u r i t y Up g r a d e s 26 5 , 0 0 0 21 0 , 6 1 5 ‐ 17 0 , 0 0 0 ‐ ‐ ‐ pf 1 7 0 7 x C o m m u n i t y Ci v i c Ca m p u s 21 1 , 9 9 2 ‐ ‐ ‐ ‐ ‐ ‐ pf 1 9 0 1 F i r e St a t i o n 65 Pe r s o n n e l Pr o t e c t i v e Eq u i p m e n t (P P E ) St o r a g e Ro o m ‐ ‐ ‐ ‐ 30 0 , 0 0 0 ‐ ‐ pk 1 7 0 1 x G a t e w a y Mo n u m e n t Si g n s 38 0 , 0 0 0 37 , 9 3 5 ‐ ‐ ‐ ‐ ‐ pk 1 7 0 2 x S i g n Hi l l Im p r o v e m e n t s 10 0 , 0 0 0 99 , 5 0 1 ‐ ‐ ‐ ‐ ‐ pw 1 8 0 1 x C o n s t r u c t i o n Ma n a g e m e n t So f t w a r e E‐Bu i l d e r 11 1 , 0 8 9 ‐ ‐ ‐ ‐ ‐ ‐ sd 1 6 0 2 x S h a w Ro a d St o r m li n e By ‐Pa s s ‐ ‐ ‐ ‐ ‐ ‐ ‐ sd 1 8 0 2 V a l v e r d e St o r m Dr a i n Re p a i r 80 , 0 0 0 15 , 1 2 9 ‐ ‐ ‐ ‐ ‐ st 1 6 0 3 x C a l t r a i n St a t i o n En h a n c e m e n t s 13 8 , 5 0 0 ‐ ‐ ‐ ‐ ‐ ‐ st 1 6 0 5 x S p r u c e Av e n u e Pe d e s t r i a n Sa f e t y Im p r o v e m e n t s Pr o j e c t 17 9 , 6 0 0 45 , 1 7 8 ‐ ‐ ‐ ‐ ‐ st 1 7 0 2 x U n d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r An t o i n e t t e La n e 11 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ ‐ st 1 8 0 8 O a k Av e n u e Ex t e n s i o n 25 0 , 0 0 0 25 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ st 1 9 0 4 U n d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r Mi s s i o n Ro a d ‐ ‐ ‐ 86 , 9 6 0 13 0 , 4 4 0 457,659 ‐ tr 1 7 0 3 x A v a l o n ‐Br e n t w o o d Pa r k Ne i g h b o r h o o d Tr a f f i c St u d y 35 0 , 0 0 0 33 , 8 7 3 ‐ ‐ ‐ ‐ ‐ tr 1 9 0 4 x M i s c e l l a n e o u s Tr a f f i c Im p r o v e m e n t s FY 2 0 1 8 ‐19 75 , 0 0 0 29 , 9 1 1 ‐ 75 , 0 0 0 75 , 0 0 0 75,000 ‐ tr 1 9 0 3 No r t h Co n n e c t i v i t y Bi c y c l e La n e s Pr o j e c t ‐ ‐ ‐ 55 , 0 0 0 ‐ ‐ ‐ Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 3 ‐ City of South San Francisco Ap p e n d i x 2: Su m m a r y by Fu n d i n g So u r c e Nu m b e r Ex i s t i n g Pr o j e c t Ti t l e I T D Bu d g e t Re m a i n g Ap p r o p r i a t i o n FY 1 8 ‐19 Pr o p o s e d FY 1 9 ‐20 Pr o j e c t e d FY 2 0 ‐21 F Y 2 1 ‐22FY22‐23 pf 1 8 0 3 x U p g r a d e s to Ma i n Li b r a r y Au d i t o r i u m Ex i t 14 5 , 0 0 0 12 8 , 0 0 0 (1 2 8 , 0 0 0 ) ‐ ‐ ‐ ‐ pf 1 7 0 4 x T r a i n i n g To w e r Ma i n t e n a n c e 23 8 , 0 8 0 22 6 , 8 4 5 (1 7 4 , 8 4 0 ) ‐ ‐ ‐ ‐ st 1 7 0 6 x G r a n d Av e n u e Pe d e s t r i a n Cr o s s i n g Im p r o v e m e n t s 25 0 , 0 0 0 24 2 , 3 4 4 (2 4 0 , 0 0 0 ) ‐ ‐ ‐ ‐ Co m p l e t e d Pr o j e c t s wi t h Re m a i n i n g Fu n d s pf 1 3 0 2 MS B Bu i l d i n g Ro o f Re p l a c e m e n t (1 0 , 5 8 4 ) pf 1 5 0 3 Fi r e St a t i o n 62 Ro o f Re p l a c e m e n t (1 1 , 3 5 3 ) pf 1 5 0 9 MS B At r i u m Re s t r o o m Mo d e r n i z a t i o n (2 8 , 1 8 7 ) pf 1 6 0 1 Po o l Lo c k e r Ro o m Re n o v a t i o n (1 0 , 0 0 0 ) pf 1 6 0 8 Fi r e St a t i o n 64 Ro o f Re p l a c e m e n t (2 9 , 9 7 2 ) pf 1 7 0 2 Fi r e St a t i o n 63 Ro l l ‐up Do o r Re p l a c e m e n t (2 1 , 2 7 8 ) pk 1 2 0 4 Fr a n c i s c o Te r r a c e Pl a y g r o u n d Re p l a c e m e n t (3 5 , 6 6 7 ) pk 1 5 0 4 Pa r k s Co n d i t i o n s As s e s s m e n t (5 0 , 0 0 0 ) pk 1 6 0 3 De m o l i t i o n of Ma z z a n t i Gr e e n h o u s e (1 5 , 7 7 7 ) st 1 7 0 7 De m o l i t i o n Co l m a Cr e e k Br i d g e (6 2 , 7 5 0 ) st 1 8 0 3 Re p l a c e EC R / W e s t Or a n g e Co m m u n i t y Si g n (4 9 , 0 0 0 ) Su b t o t a l Ge n e r a l Fu n d 4, 2 0 0 , 0 0 0 1, 6 4 0 , 0 0 0 2, 3 8 3 , 0 0 0 3, 7 0 3 , 0 0 0 1, 3 5 5 , 0 0 0 533,000 ‐ Gr a n t Fu n d s st 1 3 0 1 x S o u t h Ai r p o r t Bo u l e v a r d Br i d g e Re p l a c e m e n t 4, 1 5 4 , 2 7 0 3, 5 5 4 , 1 9 1 2, 8 4 5 , 7 3 0 ‐ ‐ ‐ ‐ st 1 7 0 3 x B r i d g e Pr e v e n t a t i v e Ma i n t e n a n c e Pr o g r a m ‐ ‐ 1, 5 6 9 , 0 0 0 ‐ ‐ ‐ ‐ st 1 9 0 3 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 18 ‐19 ‐ ‐ 1, 0 2 7 , 0 0 0 ‐ ‐ ‐ ‐ st 1 9 0 5 R a i l r o a d Av e n u e Ex t e n s i o n ‐ ‐ 63 0 , 0 0 0 ‐ ‐ ‐ ‐ tr 1 9 0 2 E a s t of 10 1 Tr a f f i c Si g n a l Im p r o v e m e n t s ‐ ‐ 53 2 , 0 0 0 ‐ ‐ ‐ ‐ pk 1 8 0 6 x G a r d i n e r Pa r k Pl a y g r o u n d Re p l a c e m e n t ‐ ‐ 25 6 , 9 5 0 ‐ ‐ ‐ ‐ tr 1 7 0 5 U p d a t e Pe d e s t r i a n an d Bi c y c l e Ma s t e r Pl a n ‐ ‐ 10 0 , 0 0 0 ‐ ‐ ‐ ‐ tr 1 9 0 3 N o r t h Co n n e c t i v i t y Bi c y c l e La n e s Pr o j e c t ‐ ‐ 50 , 0 0 0 30 0 , 0 0 0 ‐ ‐ ‐ st 1 4 0 3 x G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 1 (C h e s t n u t to Ar r o y o Wa y ) 1, 0 0 0 , 0 0 0 69 2 , 1 4 3 ‐ ‐ ‐ ‐ ‐ st 1 5 0 2 x G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 2 (K a i s e r Wa y to Mc L e l l a n Dr i v e ) 1, 9 9 1 , 0 0 0 1, 9 9 1 , 0 0 0 ‐ ‐ ‐ ‐ ‐ st 1 6 0 1 x Li n d e n Av e n u e Co m p l e t e St r e e t s (C a l i f o r n i a to As p e n ) , Pe d e s t r i a n & Bi k e Sa f e t y Im p r o v e m e n t s (P h a s e 1) 40 0 , 0 0 0 24 7 , 3 6 8 ‐ ‐ ‐ ‐ ‐ st 1 6 0 2 x L i n d e n Av e n u e / S p r u c e Av e n u e Tr a f f i c Ca l m i n g Im p r o v e m e n t s (P h a s e 2) 86 8 , 0 0 0 67 4 , 3 9 2 ‐ ‐ ‐ ‐ ‐ st 1 7 0 6 x G r a n d Av e n u e Pe d e s t r i a n Cr o s s i n g Im p r o v e m e n t s 34 0 , 0 0 0 34 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ st 1 8 0 4 B r i d g e Pr e v e n t a t i v e Ma i n t e n a n c e Pr o g r a m ‐ Gr a n d Av e n u e Ov e r p a s s e s 52 8 , 0 0 0 52 8 , 0 0 0 ‐ ‐ ‐ ‐ ‐ st 1 8 0 7 G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 3 (A r r o y o Dr i v e to Ka i s e r Wa y ) 1, 0 0 0 , 0 0 0 99 9 , 7 1 8 ‐ ‐ ‐ ‐ ‐ tr 1 4 0 4 x U S ‐10 1 Pr o d u c e Av e n u e In t e r c h a n g e [T I F #3 9 ] 3, 5 0 0 , 0 0 0 20 8 , 4 6 9 ‐ ‐ ‐ ‐ ‐ tr 1 5 0 3 x S a f e Ro u t e s to Tr a n s i t 20 0 , 0 0 0 20 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ tr 1 7 0 1 x S u n s h i n e Ga r d e n s Sa f e t y an d Co n n e c t i v i t y Im p r o v e m e n t Pr o g r a m 50 4 , 0 0 0 49 0 , 2 9 5 ‐ ‐ ‐ ‐ ‐ tr 1 8 0 1 C o m m e r c i a l an d Sp r u c e Si g n a l i z e d In t e r s e c t i o n 44 4 , 0 0 0 44 4 , 0 0 0 ‐ ‐ ‐ ‐ ‐ Su b t o t a l Gr a n t Fu n d s 14 , 9 2 9 , 0 0 0 10 , 3 7 0 , 0 0 0 7, 0 1 1 , 0 0 0 30 0 , 0 0 0 ‐ ‐ ‐ In f r a s t r u c t u r e Re s e r v e Fu n d s st 1 6 0 3 x C a l t r a i n St a t i o n En h a n c e m e n t s 2, 4 0 0 , 0 0 0 2, 3 6 2 , 1 4 5 5, 9 0 0 , 0 0 0 ‐ ‐ ‐ ‐ st 1 7 0 3 x B r i d g e Pr e v e n t a t i v e Ma i n t e n a n c e Pr o g r a m 18 0 , 0 0 0 14 8 , 2 9 3 ‐ ‐ ‐ ‐ ‐ st 1 8 0 1 G r a n d Av e n u e St r e e t s c a p e 36 7 , 5 0 0 17 , 5 0 0 ‐ 45 0 , 0 0 0 ‐ ‐ ‐ st 1 8 0 4 B r i d g e Pr e v e n t a t i v e Ma i n t e n a n c e Pr o g r a m ‐ Gr a n d Av e n u e Ov e r p a s s e s 17 2 , 0 0 0 17 1 , 7 8 5 ‐ ‐ ‐ ‐ ‐ st 1 8 0 5 E l Ca m i n o Re a l Ga t e w a y Si g n an d Me d i a n Im p r o v e m e n t (N o o r to Sp r u c e ) 50 0 , 0 0 0 50 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 4 ‐ City of South San Francisco Ap p e n d i x 2: Su m m a r y by Fu n d i n g So u r c e Nu m b e r Ex i s t i n g Pr o j e c t Ti t l e I T D Bu d g e t Re m a i n g Ap p r o p r i a t i o n FY 1 8 ‐19 Pr o p o s e d FY 1 9 ‐20 Pr o j e c t e d FY 2 0 ‐21 F Y 2 1 ‐22FY22‐23 Su b t o t a l In f r a s t r u c t u r e Re s e r v e Fu n d 3, 6 2 0 , 0 0 0 3, 2 0 0 , 0 0 0 5, 9 0 0 , 0 0 0 45 0 , 0 0 0 ‐ ‐ ‐ Me a s u r e A Fu n d s st 1 4 0 3 x Gr a n d Bo u l e v a r d Pr o j e c t Ph a s e 1 (C h e s t n u t to Ar r o y o Wa y ) 65 5 , 0 0 0 61 3 , 9 7 1 1, 0 9 5 , 5 8 3 ‐ ‐ ‐ ‐ st 1 3 0 1 x S o u t h Ai r p o r t Bo u l e v a r d Br i d g e Re p l a c e m e n t 40 4 , 0 5 1 46 0 , 4 8 3 39 8 , 8 4 9 ‐ ‐ ‐ ‐ st 1 0 0 4 x S o u t h Li n d e n Av e n u e Gr a d e Se p a r a t i o n 3 2 , 9 2 4 28 , 7 9 8 ‐ ‐ ‐ ‐ ‐ st 1 5 0 2 x G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 2 (K a i s e r Wa y to Mc L e l l a n Dr i v e ) 1, 6 1 0 , 0 0 0 1, 4 4 3 , 8 9 4 ‐ ‐ ‐ ‐ ‐ st 1 6 0 1 x Li n d e n Av e n u e Co m p l e t e St r e e t s (C a l i f o r n i a to As p e n ) , Pe d e s t r i a n & Bi k e Sa f e t y Im p r o v e m e n t s (P h a s e 1) 80 , 0 0 0 80 , 0 0 0 ‐ ‐ ‐ ‐ ‐ st 1 6 0 2 x Li n d e n Av e n u e / S p r u c e Av e n u e Tr a f f i c Ca l m i n g Im p r o v e m e n t s (P h a s e 2) 14 0 , 0 0 0 11 4 , 1 9 7 ‐ ‐ ‐ ‐ ‐ st 1 7 0 5 x S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 17 ‐18 2 7 7 , 0 0 0 ‐ ‐ ‐ ‐ ‐ ‐ st 1 9 0 3 St r e e t Re h a b i l i t a t i o n Pr o g r a m FY 18 ‐19 ‐ ‐ ‐ ‐ ‐ ‐ ‐ tr 1 4 0 2 x We s t Or a n g e Av e n u e / C e n t e n n i a l Wa y Pe d e s t r i a n Be a c o n 44 , 6 9 2 ‐ ‐ ‐ ‐ ‐ ‐ tr 1 5 0 3 x Sa f e Ro u t e s to Tr a n s i t 10 0 , 0 0 0 31 , 0 0 0 ‐ ‐ ‐ ‐ ‐ tr 1 7 0 1 x Su n s h i n e Ga r d e n s Sa f e t y an d Co n n e c t i v i t y Im p r o v e m e n t Pr o g r a m 12 6 , 0 0 0 12 6 , 0 0 0 ‐ ‐ ‐ ‐ ‐ tr 1 8 0 1 Co m m e r c i a l an d Sp r u c e Si g n a l i z e d In t e r s e c t i o n 15 0 , 0 0 0 15 0 , 0 0 0 ‐ 20 6 , 0 0 0 ‐ ‐ ‐ st 2 0 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 19 ‐20 ‐ ‐ ‐ 1, 0 0 0 , 0 0 0 ‐ ‐ ‐ st 2 1 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 20 ‐21 ‐ ‐ ‐ ‐ 1, 0 0 0 , 0 0 0 ‐ ‐ st 2 2 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 21 ‐22 ‐ ‐ ‐ ‐ ‐ 1,000,000 ‐ st 2 3 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 22 ‐23 ‐ ‐ ‐ ‐ ‐ ‐ 1,000,000 Su b t o t a l Me a s u r e A Fu n d 3, 6 2 0 , 0 0 0 3, 0 4 8 , 0 0 0 1, 4 9 4 , 0 0 0 1, 2 0 6 , 0 0 0 1, 0 0 0 , 0 0 0 1,000,000 1,000,000 Me a s u r e W Fu n d s pf 1 7 0 7 x C o m m u n i t y Ci v i c Ca m p u s 8, 3 0 3 , 4 4 3 5, 9 5 5 , 9 9 0 8, 6 6 8 , 0 0 0 2, 3 3 9 , 0 0 0 35 , 0 0 0 ‐ ‐ st 1 9 0 3 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 18 ‐19 1, 1 6 6 , 8 7 2 1, 1 6 6 , 8 7 2 66 7 , 0 0 0 ‐ ‐ ‐ ‐ st 1 7 0 2 x U n d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r An t o i n e t t e La n e 36 5 , 0 0 0 35 9 , 4 7 2 64 , 2 2 4 ‐ ‐ ‐ ‐ st 1 7 0 5 x S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 17 ‐18 4, 8 3 3 , 1 2 8 ‐ ‐ ‐ ‐ ‐ ‐ st 2 0 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 19 ‐20 ‐ ‐ ‐ 66 7 , 0 0 0 ‐ ‐ ‐ st 2 1 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 20 ‐21 ‐ ‐ ‐ ‐ 66 7 , 0 0 0 ‐ ‐ st 2 2 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 21 ‐22 ‐ ‐ ‐ ‐ ‐ 667,000 ‐ st 2 3 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 22 ‐23 ‐ ‐ ‐ ‐ ‐ ‐ 667,000 Su b t o t a l Me a s u r e W Fu n d 14 , 6 6 8 , 0 0 0 7, 4 8 2 , 0 0 0 9, 3 9 9 , 0 0 0 3, 0 0 6 , 0 0 0 70 2 , 0 0 0 667,000 667,000 Ot h e r Fu n d s st 1 7 0 2 U n d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r An t o i n e t t e La n e ‐ ‐ 1, 8 2 0 , 4 8 0 1, 8 2 0 , 4 8 0 ‐ ‐ ‐ pf 1 8 0 1 P a r k i n g Ga r a g e Nu m b e r 2 29 0 , 0 0 0 13 0 , 1 7 0 80 0 , 0 0 0 ‐ ‐ ‐ ‐ pf 1 8 0 5 x F i r e St a t i o n 64 Do r m i t o r y an d Ba t h r o o m Re m o d e l ‐ ‐ 31 1 , 0 4 0 ‐ ‐ ‐ ‐ pf 1 9 0 3 E l e c t r i c Ve h i c l e Ch a r g i n g St a t i o n s ‐ ‐ 35 , 0 0 0 ‐ ‐ ‐ ‐ pf 1 7 0 3 x E n e r g y Sa v i n g s Pr o g r a m ‐ ‐ ‐ ‐ ‐ ‐ ‐ pf 1 7 0 3 x E n e r g y Sa v i n g s Pr o g r a m ‐ ‐ ‐ ‐ ‐ ‐ ‐ pf 1 7 0 7 x C o m m u n i t y Ci v i c Ca m p u s ‐ ‐ ‐ ‐ ‐ ‐ ‐ pf 1 8 0 1 P a r k i n g Ga r a g e Nu m b e r 2 ‐ ‐ ‐ 8, 7 6 0 , 0 0 0 ‐ ‐ ‐ pk 1 7 0 1 x G a t e w a y Mo n u m e n t Si g n s 25 0 , 0 0 0 25 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ pk 1 8 0 1 C i t y Ha l l La n d s c a p e Ar e a Ma s t e r Pl a n 45 , 0 0 0 45 , 0 0 0 ‐ ‐ ‐ ‐ ‐ pk 1 8 0 2 U r b a n Fo r e s t Ma s t e r Pl a n 70 , 0 0 0 70 , 0 0 0 ‐ ‐ ‐ ‐ ‐ pw 1 8 0 1 C o n s t r u c t i o n Ma n a g e m e n t So f t w a r e E‐Bu i l d e r 24 , 0 0 0 ‐ ‐ ‐ ‐ ‐ ‐ sd 1 8 0 1 O M P St o r m Ca p t u r e Pr o j e c t 1, 0 0 0 , 0 0 0 14 1 , 3 0 0 ‐ 8, 5 0 0 , 0 0 0 ‐ ‐ ‐ ss 1 3 0 1 x W e t We a t h e r an d Di g e s t e r Im p r o v e m e n t s Pr o j e c t ‐ ‐ ‐ ‐ ‐ ‐ ‐ Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 5 ‐ City of South San Francisco Ap p e n d i x 2: Su m m a r y by Fu n d i n g So u r c e Nu m b e r Ex i s t i n g Pr o j e c t Ti t l e I T D Bu d g e t Re m a i n g Ap p r o p r i a t i o n FY 1 8 ‐19 Pr o p o s e d FY 1 9 ‐20 Pr o j e c t e d FY 2 0 ‐21 F Y 2 1 ‐22FY22‐23 st 1 6 0 3 x C a l t r a i n St a t i o n En h a n c e m e n t s 49 5 , 0 0 0 49 5 , 0 0 0 ‐ ‐ ‐ ‐ ‐ st 1 9 0 4 U n d e r g r o u n d Ut i l i t i e s Di s t r i c t (U U D ) Ru l e 20 A fo r Mi s s i o n Ro a d ‐ ‐ ‐ ‐ ‐ 5,465,878 ‐ tr 1 7 0 5 x U p d a t e Pe d e s t r i a n an d Bi c y c l e Ma s t e r Pl a n 25 0 , 0 0 0 25 0 , 0 0 0 ‐ ‐ ‐ ‐ ‐ pf 1 7 0 4 x T r a i n i n g To w e r Ma i n t e n a n c e 81 , 9 2 0 78 , 0 5 4 (6 0 , 1 6 0 ) ‐ ‐ ‐ ‐ Su b t o t a l Ot h e r Fu n d s 2, 5 0 6 , 0 0 0 1, 4 6 0 , 0 0 0 2, 9 0 6 , 0 0 0 19 , 0 8 0 , 0 0 0 ‐ 5,466,000 ‐ Pa r k ‐in ‐Li e u Fe e s pk 1 8 0 7 H i l l s i d e Sc h o o l So c c e r Fi e l d Re n o v a t i o n s 38 , 8 0 0 38 , 8 0 0 21 0 , 4 0 0 ‐ ‐ ‐ ‐ pk 1 8 0 6 G a r d i n e r Pa r k Pl a y g r o u n d Re p l a c e m e n t 65 , 0 0 0 65 , 0 0 0 14 8 , 0 5 0 ‐ ‐ ‐ ‐ pf 1 8 0 6 O r a n g e Me m o r i a l Pa r k Aq u a t i c Ce n t e r 2, 0 9 0 , 0 0 0 2, 0 9 0 , 0 0 0 ‐ ‐ ‐ 5,382,500 16,147,500 pk 1 4 0 2 x O r a n g e Me m o r i a l Pa r k Sp o r t s Fi e l d Re n o v a t i o n 90 0 , 0 0 0 89 6 , 9 4 9 ‐ ‐ 3, 1 5 0 , 0 0 0 ‐ ‐ pk 1 9 0 1 O r a n g e Me m o r i a l Pa r k Ex p a n s i o n ‐ ‐ ‐ 92 5 , 0 0 0 4, 2 1 8 , 7 5 0 2,406,250 ‐ pk 2 0 0 1 A l t a Lo m a Ba s e b a l l Fi e l d Re n o v a t i o n ‐ ‐ ‐ 97 , 5 0 0 31 2 , 5 0 0 ‐ ‐ pk 2 0 0 2 A l t a Lo m a Pa r k Te n n i s Co u r t an d La n d s c a p i n g ‐ ‐ ‐ 47 , 4 0 0 25 4 , 2 0 0 ‐ ‐ pk 2 0 0 3 S o u t h w o o d Fi e l d Re n o v a t i o n ‐ ‐ ‐ 17 6 , 0 0 0 93 2 , 0 0 0 ‐ ‐ pk 2 0 0 4 N e w m a n n & Gi b b s Pl a y g r o u n d Re p l a c e m e n t ‐ ‐ ‐ 47 , 5 0 0 25 6 , 5 0 0 ‐ ‐ pk 2 0 0 5 W e s t b o r o u g h Pa r k Pa t h w a y s ‐ ‐ ‐ 75 , 0 0 0 40 5 , 0 0 0 ‐ ‐ pk 2 0 0 6 D u n d e e Pa r k Im p r o v e m e n t s ‐ ‐ ‐ 43 , 7 5 0 23 6 , 2 5 0 ‐ ‐ Su b t o t a l Pa r k ‐in ‐Li e u Fe e s 3, 0 9 4 , 0 0 0 3, 0 9 1 , 0 0 0 35 8 , 0 0 0 1, 4 1 2 , 0 0 0 9, 7 6 5 , 0 0 0 7,789,000 16,148,000 Ro a d Ma i n t & Re h a b Ac c t (S B 1 ) st 1 5 0 2 G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 2 (K a i s e r Wa y to Mc L e l l a n Dr i v e ) ‐ ‐ 1, 0 8 9 , 0 0 0 ‐ ‐ ‐ ‐ st 1 8 0 7 G r a n d Bo u l e v a r d Pr o j e c t Ph a s e 3 (A r r o y o Dr i v e to Ka i s e r Wa y ) 27 5 , 0 0 0 27 4 , 9 2 2 ‐ ‐ ‐ ‐ ‐ st 1 8 0 6 N o r t h Ac c e s s Ro a d Bi k e an d Pe d e s t r i a n Im p r o v e m e n t s 75 , 0 0 0 10 , 0 0 0 ‐ ‐ ‐ ‐ ‐ st 2 0 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 19 ‐20 ‐ ‐ ‐ 1, 0 0 0 , 0 0 0 ‐ ‐ ‐ st 2 1 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 20 ‐21 ‐ ‐ ‐ ‐ 1, 0 0 0 , 0 0 0 ‐ ‐ st 2 2 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 21 ‐22 ‐ ‐ ‐ ‐ ‐ 1,000,000 ‐ st 2 3 0 1 S t r e e t Re h a b i l i t a t i o n Pr o g r a m FY 22 ‐23 ‐ ‐ ‐ ‐ ‐ ‐ 1,000,000 Su b t o t a l Ro a d Ma i n t & Re h a b Ac c t (S B 1 ) 35 0 , 0 0 0 28 5 , 0 0 0 1, 0 8 9 , 0 0 0 1, 0 0 0 , 0 0 0 1, 0 0 0 , 0 0 0 1,000,000 1,000,000 Sa n Br u n o / N B S U Fu n d s ss 1 3 0 1 x W e t We a t h e r an d Di g e s t e r Im p r o v e m e n t s Pr o j e c t 1, 5 3 3 , 8 4 1 66 7 , 3 1 6 80 7 , 6 0 0 ‐ ‐ ‐ ‐ ss 1 7 0 5 x Wa t e r Qu a l i t y Co n t r o l Pl a n t Sw i t c h g e a r an d Co g e n e r a t i o n Co n t r o l s Up g r a d e 18 3 , 1 0 0 13 6 , 8 0 0 80 7 , 6 0 0 ‐ ‐ ‐ ‐ ss 1 3 0 7 x P l a n t ‐Wi d e In d u s t r i a l Re ‐Co a t i n g Pr o g r a m 44 5 , 1 0 0 40 6 , 5 8 3 46 3 , 5 7 5 46 3 , 5 7 5 39 7 , 3 5 0 ‐ ‐ ss 1 6 0 1 x S o d i u m Hy p o c h l o r i t e St o r a g e Ta n k Re p l a c e m e n t Pr o j e c t 28 6 , 7 4 0 26 8 , 8 4 0 ‐ ‐ ‐ ‐ ‐ ss 1 3 0 7 x P l a n t ‐Wi d e In d u s t r i a l Re ‐Co a t i n g Pr o g r a m 61 , 5 0 0 56 , 1 7 8 64 , 0 5 0 64 , 0 5 0 54 , 9 0 0 ‐ ‐ ss 1 2 0 5 x W Q C P So l a r Ph o t o v o l t a i c Sy s t e m 37 0 , 4 0 0 32 0 , 7 8 2 ‐ ‐ ‐ ‐ ‐ ss 1 5 0 3 x V a c t o r ‐Sw e e p e r Wa s t e Re c e i v i n g St a t i o n Im p r o v e m e n t s 75 , 2 5 0 58 , 5 4 1 ‐ 10 7 , 5 0 0 ‐ ‐ ‐ ss 1 7 0 3 x W a t e r Qu a l i t y Co n t r o l Pl a n t Se c o n d a r y Cl a r i f i e r s No . 1 an d 2 Re h a b i l i t a t i o n 10 7 , 6 8 0 10 7 , 6 0 8 ‐ ‐ ‐ ‐ ‐ ss 1 7 0 4 x W a t e r Qu a l i t y Co n t r o l Pl a n t Ef f l u e n t St o r a g e Ba s i n Li n e r Re p l a c e m e n t 14 2 , 7 0 0 11 5 , 7 0 9 ‐ ‐ ‐ ‐ ‐ ss 1 8 0 2 S e a Le v e l Ri s e St u d y an d Pl a n n i n g at WQ C P 16 1 , 5 2 0 16 1 , 5 2 0 ‐ ‐ 13 4 , 6 0 0 134,600 134,600 Su b t o t a l Sa n Br u n o / N B S U Fu n d s 3, 3 6 8 , 0 0 0 2, 3 0 0 , 0 0 0 2, 1 4 3 , 0 0 0 63 5 , 0 0 0 58 7 , 0 0 0 135,000 135,000 Se w e r En t e r p r i s e Fu n d s ss 1 3 0 1 x W e t We a t h e r an d Di g e s t e r Im p r o v e m e n t s Pr o j e c t 4, 1 6 4 , 0 0 8 1, 8 1 1 , 6 4 3 2, 1 9 2 , 4 0 0 ‐ ‐ ‐ ‐ ss 1 7 0 5 x Wa t e r Qu a l i t y Co n t r o l Pl a n t Sw i t c h g e a r an d Co g e n e r a t i o n Co n t r o l s Up g r a d e 49 6 , 9 0 0 37 1 , 2 1 0 2, 1 9 2 , 4 0 0 ‐ ‐ ‐ ‐ ss 1 3 0 7 x P l a n t ‐Wi d e In d u s t r i a l Re ‐Co a t i n g Pr o g r a m 1, 8 7 2 , 5 0 0 1, 7 7 0 , 9 3 7 1, 2 2 2 , 3 7 5 1, 2 2 2 , 3 7 5 1, 0 4 7 , 7 5 0 ‐ ‐ Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 6 ‐ City of South San Francisco Ap p e n d i x 2: Su m m a r y by Fu n d i n g So u r c e Nu m b e r Ex i s t i n g Pr o j e c t Ti t l e I T D Bu d g e t Re m a i n g Ap p r o p r i a t i o n FY 1 8 ‐19 Pr o p o s e d FY 1 9 ‐20 Pr o j e c t e d FY 2 0 ‐21 F Y 2 1 ‐22FY22‐23 ss 1 9 0 1 P u m p St a t i o n In d u s t r i a l Re ‐Co a t i n g Pr o g r a m ‐ ‐ 75 0 , 0 0 0 75 0 , 0 0 0 75 0 , 0 0 0 ‐ ‐ ss 1 6 0 1 x S o d i u m Hy p o c h l o r i t e St o r a g e Ta n k Re p l a c e m e n t Pr o j e c t 77 8 , 2 6 0 72 9 , 6 6 6 ‐ ‐ ‐ ‐ ‐ pw 1 8 0 1 x C o n s t r u c t i o n Ma n a g e m e n t So f t w a r e E‐Bu i l d e r 54 , 5 4 9 ‐ ‐ ‐ ‐ ‐ ‐ ss 1 0 0 9 x S a n i t a r y Se w e r Re h a b i l i t a t i o n 4, 8 6 5 , 8 7 8 ‐ ‐ 1, 5 7 5 , 0 0 0 3, 5 7 5 , 0 0 0 3,575,000 ‐ ss 1 2 0 5 x W Q C P So l a r Ph o t o v o l t a i c Sy s t e m 1, 0 0 5 , 4 0 0 87 0 , 7 0 0 ‐ ‐ ‐ ‐ ‐ ss 1 5 0 2 x Pu m p St a t i o n #4 Fo r c e Ma i n De s i g n / C o n t i n g e n c y Pi p e s Un d e r Ut a h Av e n u e 3, 8 0 0 , 0 0 0 3, 2 1 4 , 4 2 7 ‐ 4, 5 0 0 , 0 0 0 ‐ ‐ ‐ ss 1 5 0 3 x V a c t o r ‐Sw e e p e r Wa s t e Re c e i v i n g St a t i o n Im p r o v e m e n t s 20 4 , 7 5 0 15 9 , 2 8 5 ‐ 29 2 , 5 0 0 ‐ ‐ ‐ ss 1 6 0 2 x S e w e r Pu m p St a t i o n No . 9 Va r i a b l e Fr e q u e n c y Dr i v e (V F D ) Re p l a c e m e n t 25 0 , 0 0 0 22 9 , 5 9 1 ‐ ‐ ‐ ‐ ‐ ss 1 7 0 3 x W a t e r Qu a l i t y Co n t r o l Pl a n t Se c o n d a r y Cl a r i f i e r s No . 1 an d 2 Re h a b i l i t a t i o n 29 2 , 3 2 0 29 2 , 1 2 4 ‐ ‐ 2, 0 0 0 , 0 0 0 1,000,000 ‐ ss 1 7 0 4 x W a t e r Qu a l i t y Co n t r o l Pl a n t Ef f l u e n t St o r a g e Ba s i n Li n e r Re p l a c e m e n t 38 7 , 3 0 0 31 4 , 0 2 9 ‐ ‐ ‐ ‐ ‐ ss 1 8 0 1 S e w e r Ma s t e r Pl a n 50 0 , 0 0 0 49 9 , 1 0 5 ‐ ‐ ‐ ‐ ‐ ss 1 8 0 2 S e a Le v e l Ri s e St u d y an d Pl a n n i n g at WQ C P 43 8 , 4 8 0 43 8 , 4 8 0 ‐ ‐ 36 5 , 4 0 0 365,400 365,400 Su b t o t a l Se w e r En t e r p r i s e Fu n d 19 , 1 1 0 , 0 0 0 10 , 7 0 1 , 0 0 0 6, 3 5 7 , 0 0 0 8, 3 4 0 , 0 0 0 7, 7 3 8 , 0 0 0 4,940,000 365,000 Se w e r Im p a c t Fe e Fu n d s ss 1 7 0 2 x P u m p St a t i o n #2 Up g r a d e 3 0 0 , 0 0 0 55 , 3 4 5 3, 0 0 0 , 0 0 0 ‐ ‐ ‐ ‐ ss 1 9 0 2 P u m p St a t i o n #1 4 Up g r a d e ‐ ‐ 30 0 , 0 0 0 3, 0 0 0 , 0 0 0 ‐ ‐ ‐ Su b t o t a l Se w e r Im p a c t Fe e Fu n d 30 0 , 0 0 0 55 , 0 0 0 3, 3 0 0 , 0 0 0 3, 0 0 0 , 0 0 0 ‐ ‐ ‐ St o r m Wa t e r Fu n d s pw 1 8 0 1 x C o n s t r u c t i o n Ma n a g e m e n t So f t w a r e E‐Bu i l d e r 83 , 5 2 8 ‐ ‐ ‐ ‐ ‐ ‐ sd 1 6 0 2 x S h a w Ro a d St o r m li n e By ‐Pa s s 75 , 0 0 0 52 , 1 7 5 ‐ ‐ ‐ ‐ ‐ sd 1 6 0 3 x G r e e n In f r a s t r u c t u r e Pl a n n i n g St u d y 13 0 , 0 0 0 14 , 8 0 1 ‐ ‐ ‐ ‐ ‐ sd 1 9 0 2 S t o r m Wa t e r Dr a i n a g e Sy s t e m As s e s s m e n t ‐ ‐ ‐ 40 0 , 0 0 0 ‐ ‐ ‐ Su b t o t a l St o r m Wa t e r Fu n d 28 9 , 0 0 0 67 , 0 0 0 ‐ 40 0 , 0 0 0 ‐ ‐ ‐ Tr a f f i c Im p a c t Fe e Fu n d s tr 1 9 0 1 A d a p t i v e Tr a f f i c Co n t r o l Sy s t e m ‐ ‐ 2, 5 0 0 , 0 0 0 ‐ ‐ ‐ ‐ tr 1 9 0 5 L i t t l e f i e l d Av e n u e Ex t e n s i o n Fe a s i b i l i t y St u d y ‐ ‐ 50 , 0 0 0 ‐ ‐ ‐ ‐ tr 1 0 1 3 x T r a f f i c Im p a c t Fe e St u d y 51 5 , 3 5 6 88 , 8 8 5 ‐ ‐ ‐ ‐ ‐ tr 1 4 0 4 x U S ‐10 1 Pr o d u c e Av e n u e In t e r c h a n g e [T I F #3 9 ] 17 0 , 6 6 0 ‐ ‐ ‐ ‐ ‐ ‐ tr 1 6 0 2 x O y s t e r Po i n t an d Ea s t Gr a n d Co r r i d o r Im p r o v e m e n t s 1, 1 7 9 , 4 5 2 72 0 , 4 0 6 ‐ 4, 0 0 0 , 0 0 0 ‐ ‐ ‐ tr 1 7 0 2 x E a s t of 10 1 Tr a f f i c Mo d e l Up d a t e 45 0 , 0 0 0 15 1 , 1 9 8 ‐ ‐ ‐ ‐ ‐ Su b t o t a l Tr a f f i c Im p a c t Fe e Fu n d 2, 3 1 5 , 0 0 0 96 0 , 0 0 0 2, 5 5 0 , 0 0 0 4, 0 0 0 , 0 0 0 ‐ ‐ ‐ To t a l 73 , 2 3 0 , 0 0 0 45 , 3 4 5 , 0 0 0 44 , 8 9 1 , 0 0 0 47 , 9 9 6 , 0 0 0 22 , 1 4 8 , 0 0 0 21,529,000 19,505,000 Pr o p o s e d CI P FY 20 1 8 ‐19 ‐ 10 7 ‐ City of South San Francisco Ca p i t a l I m p r o v e m e n t Pr o g r a m F Y 2 0 1 8 ‐ 1 9 Ci t y Co u n c i l St u d y Se s s i o n Ma y 23 , 20 1 8 $9 0 . 2 M i l l i o n B u d g e t F Y 2 0 1 8 ‐ 1 9 Pu b l i c Fa c i l i t i e s , 19 , 6 2 5 , 0 0 0 Pa r k s , 2, 3 3 5 , 0 0 0 St o r m Dr a i n s , 39 1 , 0 0 0 Sa n i t a r y Se w e r , 24 , 8 5 6 , 0 0 0 St r e e t s , 36 , 5 9 1 , 0 0 0 Tr a f f i c , 6, 4 3 8 , 0 0 0 La r g e M i x o f F u n d i n g S o u r c e s Ge n e r a l Fu n d 5% In f r a s t r u c t u r e Re s e r v e s 13 % Gr a n t s 16 % Me a s u r e A 3% Ro a d Ma i n t e n a n c e Ac c t (S B 1 ) 2% Sa n Br u n o / N B S U 5% Se w e r En t e r p r i s e 14 % Ot h e r 7% Tr a f f i c Im p a c t Fe e s 6% Se w e r Im p a c t Fe e s 7% Pa r k ‐in ‐Li e u Fe e s 1% Me a s u r e W 21 % 12 N e w P r o j e c t s , 7 0 E x i s t i n g EV Ch a r g i n g St a t i o n s So u r c e : Tr a f f i c Te c h n o l o g y To d a y Ad a p t i v e Tr a f f i c Co n t r o l Sy s t e m No r t h Co n n e c t i v i t y Bi k e La n e Im p o r v e m e n t s Qu e s t i o n s ? City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-396 Agenda Date:5/23/2018 Version:1 Item #:9. Report regarding a resolution approving a Memorandum of Agreement between the Department of the Army and the City of South San Francisco for technical assistance related to flood risk management at Colma and San Bruno Creeks, South San Francisco, California.(Mike Futrell, City Manager) RECOMMENDATION It is recommended that City Council approve a Memorandum of Agreement between the Department of the Army and the City of South San Francisco for technical assistance related to flood risk management at Colma and San Bruno Creeks. BACKGROUND/DISCUSSION The Colma Creek watershed,which flows through the southern part of South San Francisco into the Bay, contains residential neighborhoods that have been severely flooded,habitat for threatened and endangered species and substantial public infrastructure.Multiple critical infrastructure elements within the lower Colma Creek watershed and San Bruno Channel would be severely impacted by fluvial and tidal flooding and would inundate the electrical distribution substations,disrupt the regional transportation network and the San Bruno Water Quality Control Plant, the only wastewater treatment facility in our local service area. The City of South San Francisco (“City”)would like to partner with the United States Army Corps of Engineers (USACE)for a study of the feasibility of improving flood risk management at Colma and San Bruno Creeks. The City meets the requirements of Section 221(b)of the Flood Control Act of 1970,as amended (42 U.S.C.§ 1962d-5b(b))to be eligible to carry out a feasibility study under Section 203 of the Water Resources Development Act of 1986, as amended (33 U.S.C. § 2231). The difficulty in receiving federal appropriations for new start studies would prevent substantive progress. Instead,the City is able to pursue a Section 1126 Memorandum of Agreement (MOA)and act as a Non-Federal Interest and partner with the USACE,using its own funds for the feasibility study to solicit the technical assistance of the USACE.The Government is authorized pursuant to 33 U.S.C.§2231 to provide to the Non- Federal Interest technical assistance relating to any aspect of the Feasibility Study if the Non-Federal Interest contracts with the Assistant Secretary of the Army (Civil Works)(ASA(CW))to pay all costs of providing such technical assistance. A combination of shoreline protection strategies,individual property and facility modifications,land use policies,and emergency flood preparedness will be needed to reduce impacts over the near and long term. Possible outcomes of the study include adaptation and protection measures that reduce exposure such as traditional levees,seawalls,floodwalls,horizontal levees,and wetlands restoration.Other possible recommendations to improve adaptive capacity or reduce the consequences of sea level rise could include asset City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-396 Agenda Date:5/23/2018 Version:1 Item #:9. recommendations to improve adaptive capacity or reduce the consequences of sea level rise could include asset elevation,flood proofing,relocation,land use planning policies,enhanced crisis management efforts,and flood insurance. A feasibility study will take no more than three years,and is estimated to cost $2.6 million.A feasibility study will result in a Report of the Chief of Engineers (Chief's Report).The Chief's Report documents the final federal recommendation by Chief of Engineers for investment (i.e.construction).If Congress agrees, subsequently there is budget appropriation for a federal construction project with the USACE. FISCAL IMPACT Of the total $2.6 million there is $600,000 currently budgeted as part of the City’s Capital Improvement Plan (CIP). The remaining cost will be budgeted in future CIPs. CONCLUSION Given the difficulty in receiving federal appropriations for new start studies,staff recommends signing an MOA,partnering with the USACE,and using City funds for the feasibility study.This is the first step in pursuing federal budget appropriation for a construction project to improve flood risk management at Colma and San Bruno Creeks. City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-397 Agenda Date:5/23/2018 Version:1 Item #:9a. Resolution approving a Memorandum of Agreement between the Department of the Army and the City of South San Francisco for technical assistance related to flood risk management at Colma and San Bruno Creeks, South San Francisco, California. WHEREAS,the Colma Creek watershed in the City of South San Francisco (“City”)contains multiple critical infrastructure elements that are vulnerable to flooding impacts,and would risk disrupting the regional transportation network and wastewater treatment plant should fluvial and tidal flooding occur; WHEREAS,to address such risk;the City has elected to undertake a study of the feasibility of improving flood risk management at Colma and San Bruno Creeks,located in the City of South San Francisco,California (“Feasibility Study”); and WHEREAS,the City of South San Francisco (“City”)confirms that it meets the requirements of Section 221(b) of the Flood Control Act of 1970,as amended (42 U.S.C.§1962d-5b(b))to be eligible to carry out a feasibility study under Section 203 of the Water Resources Development Act of 1986,as amended (33 U.S.C.§2231); and WHEREAS,the Federal Government is authorized pursuant to 33 U.S.C.§2231 to provide to the City technical assistance relating to any aspect of the Feasibility Study if the City contracts with the Assistant Secretary of the Army (Civil Works) (ASA(CW)) to pay all costs of providing such technical assistance; and WHEREAS,due to the difficulty in securing federal appropriations to fund new studies,the City considers it to be in its own interest to provide funds to cover all costs associated with the Government’s provision of technical assistance to the City relating to the Feasibility Study; and WHEREAS,by letter dated January 8,2018,the City requested technical assistance relating to the Feasibility Study. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco approves of a Memorandum of Agreement between the Department of the Army and the City of South San Francisco for technical assistance related to flood risk management at Colma and San Bruno Creeks,South San Francisco, California, attached herewith as Exhibit A. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager,or his designee,to execute City of South San Francisco Printed on 5/29/2018Page 1 of 2 powered by Legistar™ File #:18-397 Agenda Date:5/23/2018 Version:1 Item #:9a. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager,or his designee,to execute the Memorandum of Agreement between the Department of the Army and the City of South San Francisco. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other action consistent with carrying out the intent of this resolution. ***** City of South San Francisco Printed on 5/29/2018Page 2 of 2 powered by Legistar™ MEMORANDUM OF AGREEMENT BETWEEN THE DEPARTMENT OF THE ARMY AND THE CITY OF SOUTH SAN FRANCISCO FOR TECHNICAL ASSISTANCE RELATED TO FLOOD RISK MANAGEMENT AT COLMA AND SAN BRUNO CREEKS, SOUTH SAN FRANCISCO, CALIFORNIA This MEMORANDUM OF AGREEMENT (hereinafter the “MOA”) is entered into this ________ day of ________________, ________, by and between the Department of the Army (hereinafter the “Government”), represented by the U.S. Army Engineer, San Francisco District (hereinafter the “District Engineer”), and the City of South San Francisco (hereinafter the “Non- Federal Interest”), represented by its City Manager (collectively the “Parties”). WITNESSETH, THAT: WHEREAS, the Non-Federal Interest confirms that it meets the requirements of Section 221(b) of the Flood Control Act of 1970, as amended (42 U.S.C. § 1962d-5b(b)) to be eligible to carry out a feasibility study under Section 203 of the Water Resources Development Act of 1986, as amended (33 U.S.C. § 2231); WHEREAS, the Non-Federal Interest has elected to undertake a study of the feasibility of improving flood risk management at Colma and San Bruno Creeks, located in the City of South San Francisco, California (hereinafter the “Feasibility Study”); WHEREAS, the Government is authorized pursuant to 33 U.S.C. § 2231 to provide to the Non-Federal Interest technical assistance relating to any aspect of the Feasibility Study if the Non-Federal Interest contracts with the Assistant Secretary of the Army (Civil Works) (ASA(CW)) to pay all costs of providing such technical assistance; WHEREAS, the Non-Federal Interest considers it to be in its own interest to provide funds to cover all costs associated with the Government’s provision of technical assistance to the Non-Federal Interest relating to the Feasibility Study; and WHEREAS, by letter dated January 8, 2018, the Non-Federal Interest requested technical assistance relating to the Feasibility Study. NOW, THEREFORE, the Government and Non-Federal Interest agree as follows: 1. PURPOSE AND SCOPE: This MOA creates a mutual framework governing the respective responsibilities of the Parties for the Government’s provision of technical assistance for the Feasibility Study. Information generated by the Government in the provision of technical 2 assistance under this MOA that is proprietary or protected from release will be made available to the Non-Federal Interest only to the same extent as provided to the public as permitted by appropriate regulation. The determination of the scope of appropriate technical assistance is at the sole discretion of the Government. 2. Nothing in this MOA shall be construed to require the Non-Federal Interest to use the services of the Government, or to require the Government to provide any services to the Non- Federal Interest, except as may be set forth in Support Agreements (hereinafter “SA(s)”). This MOA does not obligate funds. Any obligation of funds for activities under this MOA will be accomplished by executing an SA in accordance with Paragraphs 5 and 6, and be contingent upon the Government receiving full funding in advance of any obligation. 3. SUPPORT AGREEMENTS: The Non-Federal Interest may request in writing that the Government provide technical assistance relating to the Feasibility Study. Each request shall be subject to review and written approval by the Division Commander for South Pacific Division. If the Division Commander approves the provision of technical assistance, the District, with concurrence of the Non-Federal Interest, shall submit a SA to the South Pacific Division for approval by the Division Commander. If approved, the Parties may execute the SA. Technical assistance shall be provided under this MOA only after an appropriate SA has been signed by an authorized representative of each Party. SAs will be executed on Department of Defense (hereinafter “DD”) Form 1144 or on any form acceptable to both Parties that contains the same substantive information as a DD Form 1144. 4. Upon signature by each Party’s representative, an SA entered into pursuant to this MOA shall constitute a valid contract between the Government and the Non-Federal Interest under the authority of 33 U.S.C. § 2231(e) to provide Government technical assistance relating to a feasibility study with all costs related to the provision of the technical assistance identified by the particular SA to be provided up front by the Non-Federal Interest. 5. SAs must include the following: A. A detailed scope of work statement; B. Schedule(s); C. Funding arrangements: the Non-Federal interest shall pay all costs of studies or assistance as required by this MOA and stated in particular by the SA associated with the technical assistance in advance of any obligation; D. The amount of funds required and available to accomplish the scope of work as stated in the scope of work; E. Additional instructions for payment or obligation of funds, if any; F. Identification of principal points of contact for the scope of work; G. Identification of the types of contracts to be used (if known); H. Types and frequencies of reports; I. Specific instructions regarding data, models and/or other information; J. Procedures for amending or modifying the SA; and K. Such other particulars as are necessary to describe clearly the obligations of the Parties with respect to the specific technical assistance. 3 In the event of a conflict between this MOA and an SA, this MOA shall control. 6. RESPONSIBILITIES: A. Responsibilities of the Government. 1. The Government shall provide an estimate of the costs of technical assistance in response to a written request and prior to drafting a SA. 2. The Government shall provide the Non-Federal Interest with technical assistance in accordance with this MOA and specific requirements set forth in SAs and implementing arrangements. 3. The Government shall identify authorized representatives to sign SAs. 4. The Government shall use its best efforts in providing the specific technical assistance by contract and/or in-house effort. 5. The Government shall provide detailed periodic progress, financial, and other reports to the Non-Federal interest as agreed in the SA. Financial reports shall include information on all funds received, obligated, and expended, and on forecast obligations and expenditures. 6. The Government shall inform the Non-Federal Interest of all contracts entered into under each SA. B. Responsibilities of the Non-Federal Interest. 1. The Non-Federal Interest shall pay all costs associated with the Government’s provision of technical assistance under each SA, prior to the provision of such technical assistance, and shall certify, at the time of the signature of the SA, the availability of funds necessary to accomplish the scope of work. 2. The Non-Federal Interest shall ensure that an authorized representative of the Non-Federal Interest signs each SA. 3. The Non-Federal Interest shall develop each draft SA, to include scope of work statements. 4. The Non-Federal Interest shall obtain for the Government all necessary access to sites and facilities, shall perform all coordination with state and local agencies, and obtain any necessary permits from state and local agencies as necessary during the execution of each SA. 5. The Non-Federal Interest shall identify, track, and account for all costs which it identifies as being eligible for credit pursuant to 33 U.S.C § 2231(d). 6. The Non-Federal Interest is responsible for the assembly of any draft and final reports. Also, as stated in paragraph 2.j. of Appendix B to ER 1165- 2-209, “Studies of Water Resources Development Projects by Non- Federal Interests,” the Non-Federal Interest must certify the quality and technical accuracy of the study and the construction cost estimate for the 4 project, and the study must meet the requirements for independent peer review. 7. PAYMENT OF COSTS: The Non-Federal Interest shall pay all costs associated with the Government’s provision of technical assistance under each SA prior to the Government performance of its obligations. No later than 15 calendar days from execution of a SA, the Non- Federal Interest shall provide the Government with the full amount of funds required for such technical assistance by delivering a check payable to “FAO, USACE San Francisco District, L3” to the District Engineer, or by providing an Electronic Funds Transfer of such required funds in accordance with procedures specified in the SA. 8. If the Government forecasts its actual costs under an SA to exceed the amount of funds available under that SA, it shall promptly notify the Non-Federal Interest of the amount of additional funds necessary to complete the work under that SA. The Non-Federal Interest shall either provide the additional funds to the Government within 30 calendar days of such written notice, require that the scope of work be limited to that which can be paid for by the then- available funds, or direct termination of the work under that SA. 9. Within 90 days of completing the work under an SA, the Government shall conduct an accounting to determine the actual costs of the work. Within 30 days of completion of this accounting, the Government shall return to the Non-Federal Interest any funds advanced in excess of the actual costs as then known, or the Non-Federal Interest shall provide any additional funds necessary to cover the actual costs as then known. Such an accounting shall in no way limit the Non-Federal Interest’s duty in accordance with Paragraph 7 to pay for any costs, such as contract claims or other liability, which may become known after the final accounting. 10. This MOA and all documents and actions pursuant to it shall be governed by the applicable statutes, regulations, directives, and procedures of the United States. Unless otherwise required by law, all contract work undertaken by the Government shall be governed by United States Army Corps of Engineers (USACE) policies and procedures. 11. DISPUTE RESOLUTION: Before either Party to this MOA may bring suit in any court concerning an issue relating to this MOA, such Party must first seek in good faith to resolve the issue through negotiation or other forms of nonbinding alternative dispute resolution mutually acceptable to the Parties. 12. Nothing herein shall constitute, represent, or imply any commitment to budget or appropriate funds for the Project in the future; and nothing herein shall represent, or give rise to, obligations of the United States. 13. THIRD PARTY RIGHTS, BENEFITS, OR LIABILITIES: Nothing in this MOA is intended, nor may be construed, to create any rights, confer any benefits, or relieve any liability, of any kind whatsoever in any third person not a party to this MOA. 5 14. In the exercise of their respective rights and obligations under this MOA, the Government and the Non-Federal Interest each act in an independent capacity, and neither is to be considered the officer, agent, or employee of the other. 15. PUBLIC INFORMATION: To the maximum extent possible, each Party shall give the other Party advance notice before making any public statement regarding work contemplated, undertaken, or completed pursuant to SAs under this MOA. 16. This MOA shall not affect any pre-existing or independent relationships or obligations between the Non-Federal Interest and the Government. 17. The provisions of any SA executed under this MOA, which require performance after the expiration or termination of this MOA, shall remain in force notwithstanding the expiration or termination of this MOA. 18. If any provision of this MOA is determined to be invalid or unenforceable, the remaining provisions shall remain in force and unaffected to the fullest extent permitted by law and regulation. 19. The Non-Federal Interest understands that any technical assistance received does not guarantee that the ASA (CW) will determine that the Feasibility Study generated by the Non- Federal Interest, and the process under which the study was developed, will comply with Federal laws and regulations applicable to feasibility studies of water resources development projects. 20. COMMUNICATIONS: Any notice, request, demand, or other communication required or permitted to be given under this MOA shall be deemed to have been duly given if in writing and either delivered personally or mailed by registered or certified mail, with return receipt, as follows: If to the Non-Federal Interest: City Manager City of South San Francisco 400 Grand Ave. South San Francisco, CA 94083 If to the Government: District Engineer San Francisco District U.S. Army Corps of Engineers 1455 Market Street San Francisco, CA 94103-1398 A party may change the recipient or address to which such communications are to be directed by giving written notice to the other party in the manner provided in this paragraph. 6 21. AMENDMENT, MODIFICATION AND TERMINATION: This MOA may be modified or amended only by written, mutual agreement of the Parties. Either Party may terminate this MOA by providing at least fifteen (15) calendar days written notice to the other Party. In the event of termination, the Non-Federal Interest remains responsible for any and all costs incurred by the Government under this MOA and for any and all costs of closing out, terminating, or transferring any ongoing contracts. 22. EFFECTIVE DATE: This MOA takes effect immediately upon the signature of both Parties. This MOA expires five years from the effective date, unless terminated earlier as provided herein. THE DEPARTMENT OF THE ARMY CITY OF SOUTH SAN FRANCISCO BY: ______________________________ BY: _______________________________ Travis J. Rayfield Mike Futrell Lieutenant Colonel, US Army City Manager District Engineer DATE: ___________________________ DATE: _____________________________ 1 CERTIFICATE OF AUTHORITY I, Jason Rosenberg, do hereby certify that I am the principal legal officer of the City of South San Francisco, that the City of South San Francisco is a legally constituted public body with full authority and legal capability to perform the terms of the Agreement between the Department of the Army and the City of South San Francisco in connection with the Technical Assistance Related to Flood Risk Management at Colma and San Bruno Creeks, South San Francisco, California, and to pay damages, if necessary, in the event of the failure to perform in accordance with the terms of the Agreement, as required by Section 221 of the Flood Control Act of 1970, as amended (42 U.S.C. 1962d-5b), and that the person who executed the Agreement on behalf of the City of South San Francisco acted within his statutory authority. IN WITNESS WHEREOF, I have made and executed this certification this ___________ day of _____________ 20____. ____________________________ Jason Rosenberg City Attorney 2 CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ____________________________________ Mike Futrell City Manager DATE: ______________________________ 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-383 Agenda Date:5/23/2018 Version:1 Item #:10. Report regarding a resolution approving low-income sewer rate rebate program.(Brian Schumacker,Plant Superintendent and Richard Lee, Director of Finance) RECOMMENDATION Staff recommends that the City Council adopt a resolution establishing a low-income sewer rate rebate program. BACKGROUND/DISCUSSION In 1952,the South San Francisco-San Bruno Water Quality Control Plant went in service to meet the community’s growing need to protect public health and safeguard water quality in the San Francisco Bay.The sewer fees collected from the users go toward needed services such as the operation,maintenance,and upgrade of the sewer collection system and treatment plant. On June 28 2017,City Council approved a five-year rate plan that increases sewer fees to pay for sewer collection system and treatment plant improvements that are required by federal and state agencies to meet more stringent environmental protection regulations. During the community meeting about the five-year sewer rate plan,several residents requested that the City implement a low-income sewer rebate program.Staff researched similar programs in the area.California Water Service,South San Francisco’s potable water provider,administers a successful low-income rate assistance program. Staff recommends that the City Council approve a one-time sewer rebate of $76 to those residents who qualify for the California Water Service Low Income Rate Assistance (LIRA)program.This amount was determined by subtracting the difference between the 2017 rate ($588) and 2018 rate ($664). Rebate program criteria and process: ·Submit applications to the Public Works Department,located at 550 North Canal Street South San Francisco, CA 94080. ·Applicant will: o Complete rebate application (Attachment 1). o Provide proof of residency and property tax payment. o Provide proof of California Water Service LIRA program enrollment. ·Applications will be accepted Tuesday, May 29, 2018 through Friday September 28, 2018. ·Public Works will review the application materials and once approved,submit a check requisition of $76 to the Finance Department. FISCAL IMPACT The proposed Fiscal Year 2018-19 operating budget includes $250,000 for the low-income sewer rate rebate program.Sufficient funds are programmed in the Fiscal Year 2018-19 general fund budget to cover the program City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-383 Agenda Date:5/23/2018 Version:1 Item #:10. costs. All calculations were based on a $76 per household assistance reimbursement. CONCLUSION It is recommended that the City Council adopt a resolution establishing a low income sewer rate rebate program.This program offers residents that participate in the California Water Service Low Income Rate Assistance (LIRA) program a one-time sewer rebate of $76. Attachment: 1.South San Francisco Low-Income Sewer Rebate Application Form City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ 1 City of South San Francisco Resident Information (please type or print) City CA Zip Code City CA Zip Code Home Cell Name As it appears on your water bill Service Address Do NOT use a P.O. Box Mailing Address If different from the address above Daytime Telephone Number Please include area code Applicant Signature How to Apply: Please complete this form and return to the Public Works Corporation Yard or send application to: Low-Income Sewer Service Rebate ProgramPublic Works Corporation Yard550 N. Canal StreetSouth San Francisco, CA 94080 For questions, please e-mail web-pw@ssf.net or call 650-877-8550. Application Requirements- please provide along with a completed and signed application, copies of the following: •Valid California Driver's License or Identification Card •Proof of enrollment in the Cal Water LIRA program •Recent copy of Cal Water LIRA bill in the same name as on this application •You must live at the address where the rebate will be received •You must submit your Property Tax bill for sewer fee payment confirmation (Renters will also need to obtain this) The City of South San Francisco (City) is pleased to offer the 2018-2019 Low-Income Sewer Service Rebate Program to residents who are eligible to participate in Cal Water's Low Income Rate Assistance (LIRA) Program. The City Council has approved the rebate program for current Cal Water LIRA eligible residential customers throughout South San Francisco. Qualifying applicants will receive $76 per address for this fiscal year. If you qualify for this rebate, please complete and submit the rebate request application and follow instructions below. E-mail Date City of South San Francisco Low-Income Sewer Service Rebate Program Application PW Staff Use Only Reviewed By: Proof of Address Driver's License/ID Property Tax Bill Cal Water LIRA Bill Check Number: City Issued Check Information Check Issue Date: X I state that the information I have provided in this application is true and correct. I agree to provide additional documents to show proof of eligibility, if asked. I further understand that if I receive the rebate without qualifying for it, I may be required to pay back the rebate received. 2 Declaration FY 2 0 1 8 - 1 9 Pr o p o s e d L o w I n c o m e S e w e r R a t e R e b a t e P r o g r a m 1 Ac t u a l FY 2 0 1 6 - 1 7 FY 2 0 1 7 - 1 8 Re b a t e Si n g l e U n i t Re s i d e n t i a l $5 8 8 . 0 0 p e r ED U $6 6 4 . 0 0 p e r ED U (1 3 % I n c r e a s e ) Re b a t e $ 7 6 2 * E D U = E q u i v a l e n t D w e l l i n g U n i t Re b a t e a m o u n t d e t e r m i n e d b y s u b t r a c t i n g t h e di f f e r e n c e b e t w e e n t h e 2 0 1 7 r a t e ( $ 5 8 8 ) a n d 2 0 1 8 ra t e ( $ 6 6 4 ) = $7 6 Cr i t e r i a a n d p r o c e s s : Ap p l i c a t i o n s w i l l b e a c c e p t e d T u e s d a y , M a y 2 9 , 2 0 1 8 t h r o u g h Fr i d a y S e p t e m b e r 2 8 , 2 0 1 8 . Su b m i t a p p l i c a t i o n s t o t h e P u b l i c W o r k s D e p a r t m e n t , l o c a t e d at 5 5 0 N o r t h C a n a l S t r e e t S o u t h S a n F r a n c i s c o , C A 9 4 0 8 0 . Ap p l i c a n t w i l l : ◦ Co m p l e t e r e b a t e a p p l i c a t i o n f o r m . ◦ Pr o v i d e p r o o f o f r e s i d e n c y a n d p r o p e r t y t a x p a y m e n t . ◦ Pr o v i d e p r o o f o f C a l i f o r n i a W a t e r S e r v i c e ( L o w i n c o m e r a t e as s i s t a n c e ) L I R A p r o g r a m e n r o l l m e n t . ◦ Pu b l i c W o r k s A d m i n i s t r a t i o n s t a f f w i l l r e v i e w t h e a p p l i c a t i o n ma t e r i a l s a n d s u b m i t a c h e c k r e q u i s i t i o n o f $ 7 6 t o t h e Fi n a n c e D e p a r t m e n t . 3 Pr o p o s e d f i s c a l y e a r 2 0 1 8 - 1 9 o p e r a t i n g b u d g e t in c l u d e s $ 2 5 0 , 0 0 0 f o r t h e l o w i n c o m e s e w e r r a t e re b a t e p r o g r a m . Su f f i c i e n t f u n d s a r e p r o g r a m m e d i n t h e f i s c a l y e a r 20 1 8 - 1 9 g e n e r a l f u n d b u d g e t t o c o v e r t h e p r o g r a m co s t s . Al l c a l c u l a t i o n s w e r e b a s e d o n a $ 7 6 p e r h o u s e h o l d as s i s t a n c e r e i m b u r s e m e n t . 4 5 Re b a t e a m o u n t d e t e r m i n e d b y s u b t r a c t i n g t h e di f f e r e n c e b e t w e e n t h e 2 0 1 7 r a t e ( $ 5 8 8 ) a n d 2 0 1 8 ra t e ( $ 6 6 4 ) = $7 6 Co m p l e t e r e b a t e a p p l i c a t i o n f o r m a v a i l a b l e a t ww w . s s f . n e t . S u b m i t a p p l i c a t i o n s t o t h e P u b l i c Wo r k s D e p a r t m e n t , l o c a t e d a t 5 5 0 N o r t h C a n a l St r e e t S o u t h S a n F r a n c i s c o , C A 9 4 0 8 0 . Pr o v i d e Pr o o f o f r e s i d e n c y a n d p r o p e r t y t a x pa y m e n t . Pr o o f o f C a l i f o r n i a W a t e r S e r v i c e ( L o w in c o m e r a t e a s s i s t a n c e ) L I R A p r o g r a m en r o l l m e n t . Pu b l i c W o r k s A d m i n i s t r a t i o n s t a f f r e v i e w s t h e ap p l i c a t i o n m a t e r i a l s a n d s u b m i t a c h e c k re q u i s i t i o n o f $ 7 6 t o t h e F i n a n c e D e p a r t m e n t . City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-384 Agenda Date:5/23/2018 Version:1 Item #:10a. Resolution approving low income sewer rate rebate program. WHEREAS,in 1952,the South San Francisco-San Bruno Water Quality Control Plant went in service to meet the community’s growing need to protect public health and safeguard water quality in the San Francisco Bay; and WHEREAS,the sewer fees collected from users go toward needed services,such as the operation, maintenance, and upgrade of the sewer system and treatment plant ; and WHEREAS,in 2017,the South San Francisco City Council approved a five year rate plan that increased sewer fees to pay for sewer collection system and treatment plant improvements; and WHEREAS,federal and state agencies require these system improvements to meet more stringent environmental protection regulations; and WHEREAS,during the Proposition 218 noticing process in 2017,several residents requested that the City implement a low income sewer rebate program; and WHEREAS,staff recommends that the City Council approve a one-time sewer rebate of $76 to those residents who are participating in the California Water Service Low Income Rate Assistance (LIRA)program.This amount was determined by subtracting the 2017 rate ($588) and 2018 rate ($664). NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby approves a one-time sewer rebate of $76 to those residents who meet the established eligibility requirements. ***** City of South San Francisco Printed on 5/24/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-423 Agenda Date:5/23/2018 Version:3 Item #:11. Report regarding a resolution awarding a landscape maintenance services agreement to Brightview Landscape Services,Inc.of Menlo Park,California for citywide landscape maintenance services in an amount not to exceed $1,166,292 for a twenty-four (24)month term and amending the Parks and Recreation Department’s Fiscal Year 2018-19 and 2019-20 Operating Budgets pursuant to budget amendment #18.029 (Sharon Ranals, Parks and Recreation Director). RECOMMENDATION It is recommended that the City Council adopt a resolution awarding a landscape maintenance services agreement to Brightview Landscape Services,Inc.of Menlo Park,California for citywide landscape maintenance services (“Landscape Maintenance Services”Project)in an amount not to exceed $1,166,292 for a twenty-four (24)month term and amending the Parks and Recreation Department’s Fiscal Year 2018-19 and 2019-20 Operating Budgets pursuant to budget amendment #18.029. BACKGROUND/DISCUSSION The City of South San Francisco (City)currently contracts out for certain specialized landscape maintenance services throughout the City.These specialized contracted services are necessary to keep up with the extensive and varied landscape maintenance responsibilities of the City in order to maintain the City’s safety and aesthetic objectives. The current Landscape Maintenance contract was first entered into in September 2014,and subsequently amended to extend the term of the agreement.The scope of work for the landscape maintenance contract has been modified over the years in order to cover those areas that were added to the city’s maintenance obligations,as well as to modify tasks requested by the City.These specified locations include medians,streets, hook ramps, green spots and Common Green areas. Project Scope The Landscape Maintenance Services Project (Project)includes all specialized labor,material and tools necessary to maintain all ornamental planting,including,but not limited to lawns,groundcovers and shrubs (trees are excluded);safety zones,drainage facilities,weed control on median hardscapes,poles,posts,wire, irrigation sprinkler heads,lateral lines up to the valves (not including valves or water mains downstream of the water meter),clocks,and public walkways,including the cost of necessary repairs,replacements,care, supervision,and any and all other items necessary for the proper maintenance and operation thereof.The work does not include repairs and maintenance of lighting systems,gates,benches,railings,homeowner fences, walls, sidewalks and curb and gutter (except weed control). The City’s objectives for this Project include the following: •Provide high-quality professional landscape maintenance services for various medians,islands,and right-of-ways within the City. •Work in collaboration with the City to identify areas where reduction of maintenance,energy and water can result in an overall cost savings for the City. •Work in collaboration with the City to implement these identified strategies within the service City of South San Francisco Printed on 5/17/2018Page 1 of 3 powered by Legistar™ File #:18-423 Agenda Date:5/23/2018 Version:3 Item #:11. areas. Staff issued a request for proposals (RFP)for the project on February 12,2018.A mandatory pre-proposal meeting was held on February 26,where City staff provided prospective vendors with an overview of the contract and scope of work.Representatives from three prospective bidders attended this meeting:Frank and Grossman Landscape Contractors,New Image Landscape Company,and Brightview Landscape Services.On March 12, staff received proposals from all three firms noted above. Because of the nature of the services sought,and the specialized knowledge required for plant maintenance, sustainable landscape maintenance practices,integrated pest management,and irrigation system design and analysis,this Project is considered a professional services agreement.Accordingly,the RFP did not state that it would award the contract based solely on the price of proposal,but rather on a number of factors,including the firm’s overall expertise,experience,ability to complete the project within the stated schedule,size of labor force allocated to the Project,and ability to achieve the project’s objectives.Specifically,the RFP stated the skill and ability of the entity or person performing the landscaping maintenance services was a key component of the selection criteria and that the City would select a consultant based on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the landscaping maintenance services required. Cost was only one factor in determining the selection. A panel of two staff members reviewed and scored the submitted proposals based on the established criteria in the RFP.The scoring panel consisted of the Parks Program Manager and Parks Supervisor.After reviewing the proposals received, staff interviewed the three vendors. Taking into consideration both the interview presentation and the overall proposal,staff recommends Brightview Landscape Services to undertake the project.Brightview Landscape Services was ranked highest overall based on their price,project understanding,staffing,qualifications and expertise,interview,and experience.Staff did not select the lowest bidder and current contractor,Frank and Grossman Landscape Company,because although they came in with the lowest bid,Brightview Landscape Services was able to provide significantly more staff within the available budget,equipment and resources to the project of any of the proposers for the price.Staff spoke with several of their references and received positive reviews regarding their work product,knowledge,customer service,responsiveness and expertise in the field of large scale landscape maintenance. The following is a summary of all proposals received and the base proposal per month: Consultant Base Price per Month Score (Max 160) Frank and Grossman $ 38,925 131.5 New Image Landscape Company $ 57,646 129.0 Brightview Landscape Services $ 43,595 150.5 Staff recommends that the City Council award a landscape maintenance services agreement to Brightview Landscape Services based on the base monthly proposal price,for an initial term of twenty four (24)months. Staff also recommends that the City Council approve an additional $60,000 in budget authority to serve as a contingency fund to cover deferred maintenance improvements to irrigation systems and landscaping within the project areas.This contingency is not an additional funding request.Funding for this work is already present in the Parks Division’s existing Minor Maintenance Project Fund.Recent projects that have been accomplished with this contingency fund include the renovations to the medians on Chestnut Avenue between Antoinette and City of South San Francisco Printed on 5/17/2018Page 2 of 3 powered by Legistar™ File #:18-423 Agenda Date:5/23/2018 Version:3 Item #:11. with this contingency fund include the renovations to the medians on Chestnut Avenue between Antoinette and Mission Road,and on Hickey Boulevard between Junipero Serra Boulevard and Hilton Avenue,and various landscaping projects in the Common Greens areas. Future larger projects will be proposed for capital improvement funding outside of this contract and scope of work. FISCAL IMPACT The majority of funding for this project is included in the City of South San Francisco’s General Fund within the Parks and Recreation Departmental Operating Budget,and Common Greens funds.Additional annual funding in an amount of $65,946 is requested from the Common Greens funds to elevate the current level of service.This will increase the amount of field staff in the contract from approximately five full time maintenance staff currently to nine.The increase in staffing will greatly improve the quality of service,which the residents of these neighborhoods deserve.This additional funding request will fully be funded by the Common Greens funds and will have no financial impact to the General Fund. Shown below is the proposed project budget: Consultant Total Contract Value Annual Contract for 24 Month Term Value Landscape Maintenance Services $1,046,292 $523,146 Contingency & Additional Services $ 120,000 $ 60,000 Total $1,166,292 $583,146 CONCLUSION Staff recommends awarding the Landscape Maintenance Services Agreement to Brightview Landscape Services of Menlo Park,California based on their cost,qualifications,experience and project understanding.Award of the Landscape Maintenance Services Agreement to Brightview Landscape Services will allow for the continued and improved maintenance of the selected areas of the city as defined in the scope of service. Attachment: 1.BrightView Landscape Services Proposal 2.Summary Scoring Sheets City of South San Francisco Printed on 5/17/2018Page 3 of 3 powered by Legistar™ CITY OF SOUTH SAN FRANCISCO LANDSCAPE MAINTENANCE SERVICES BID PROPOSAL Presented To: Greg Mediati, Parks Manager South San Francisco Corporation Yard 550 North Canal Street South San Francisco, CA 94080 By: Julie Carranza-Bailey, RFP Manager March 12, 2018 Attachment 1 Attachment 1 - Page 1 Content 1. Introductory Letter 2. Proposal Bid Submission 3. Profile on BrightView Landscape Services, Inc. 4. Consultant Information, Qualifications, and Experiences • References, Contract Labor Summary, and Identification of Subcontractors 5. Organization and Approach 6. Scope of Work • Monthly Activity Calendar 7. Proposal Sheet • Field Team Site Responsibilities and Service Days • Equipment & Materials 8. Contract Agreement • Certificate of Insurance Attachment 1 Attachment 1 - Page 2 1. Introductory Letter March 12, 2018 Greg Mediati, Parks Manager City of South San Francisco 550 North Canal Street San Francisco, CA 94080 RE: Landscape Maintenance Proposal Dear Greg, 4055 Bohannon Dr. Menlo Park, CA 94025 tel: 650-289-9324 fax: 650-289-9202 www.brightview.com Thank you for selecting BrightView Landscape Services to participate in the City of South San Francisco RFP for Landscape Maintenance Services. BrightView is pleased to submit our landscape management plan for your review. The following documents will demonstrate our qualifications and expertise to achieve your City-Wide landscape care goals. We understand that as representatives of the City of South San Francisco, you have an obligation to all members of the community that utilize South San Francisco’s Landscape Facilities. We understand that BrightView is responsible for delivering a comprehensive landscape management program to provide the City of South San Francisco with the highest quality commercially accepted methods, procedures and scientific controls for landscape maintenance. Our landscape program encompasses a planned approach that focuses on safety, job quality and pro-active communication. Our well trained and educated staff is supplied will all of the necessary equipment and materials to meet the specific requirements of each landscape area detailed, as we have an obligation to all members of the community who enjoy South San Francisco’s flagship Orange Memorial Park, Sculpture Garden, Recreation Facilities, Centennial Way Trail, Carter Park, Median Strips, Westborough Park and the Common Green Areas. BrightView encompasses a responsible, result driven team that will guarantee a smooth transition in a timely and efficient basis to maintain all areas in a clean, safe, healthy, and aesthetically acceptable manner. Our experience with large landscape maintenance projects makes BrightView uniquely qualified to manage the City of South San Francisco’s properties. We manage more than 10 projects in the Bay Area where we have a full time staff of 15 to 40 employees. We understand from first-hand experience that in order to be successful with these types of projects we must: • Have exceptional field leaders who are trained and educated in best horticultural practices Attachment 1 Attachment 1 - Page 3 • Have significant operational capacity with In-house resources including: Water Conservation Experts, Irrigation Technicians, Certified Bay- Friendly Landscape Professionals and Designers, Certified Arborists, Landscape, Janitorial, Pest Control and Safety Professional Staff, Supervisors and Managers • Have a successful transition plan and flexible work plans and schedules to address seasonal needs and special events • Build a partnership with our customer • Outstanding contract service and customer relations with City Staff, City Council and Citizens • Qualified SBE/WBE Weed Control Supplier, Kilroy Pest Company, CA Agricultural Board License #32024 and Structural Pest Control Board License #PR895 for up to 3% of our work with the City As the current landscape provider for many other local municipalities, our proven experience managing these sites make BrightView uniquely qualified to be selected as your landscape maintenance firm. We understand the expectation of a well thought out Landscape Management Program and will deliver a plan that affordably meets the City of South San Francisco’s requirements. We are excited to be part of the selection process. Thank you for considering BrightView Landscape Services. List of Contacts Following is a list of the main contacts that assisted in the production of this proposal. These will be the main points of contact for any questions regarding the City of South San Francisco Proposal for Landscape Maintenance. Julie Carranza-Bailey, RFP Manager julie.carranzabailey@brightview.com 650.289.9324 office 650.619.4163 mobile 650.289.9202 fax Brandon De Young, Vice President / General Manager brandon.deyoung@brightview.com 650.670.7504 mobile Stuart Mansfield, Estimator stuart.mansfield@brightview.com 408.550.5154 mobile Mike Amaral, Regional Sales Leader michael.amaral@brightview.com 925.357.5830 mobile Attachment 1 Attachment 1 - Page 4 2. Proposal Bid Submission City of South San Francisco Landscape Maintenance Services This Bid is Submitted By: Brett Urban Brightview Landscape Services. Inc. 4055 Bohannon Drive Menlo Park, CA 94025 O. 650.289.9324 F. 650.289.9202 March 12, 2018 To The Honorable City of South San Francisco City Council, In submitting this proposal as herein described, the undersigned as a bidder, declares that he has thoroughly examined all of the contract documents herein contained in the RFP; and has carefully examined the locations of the proposed work, the plans and specifications for Landscape Maintenance Services, and hereby proposes to furnish all materials and do all work necessary and/or required to complete the work in accordance with the plans, special provisions and specifications for the lump sum prices or bid prices set forth in the schedule below and forming a part of this proposal. Bidder also declares that they have visited the sites and become familiar with and satisfied themselves as to the general, local, and site conditions that may affect cost, progress, and performance of the Work and has acknowledged the Mandatory Pre‐Proposal Meeting on February 26th, 2018 at 1:00PM at the South San Francisco Public Works Corporation Yard, located at 550 N. Canal Street, South San Francisco, California 94080. Bidder has carefully studied all on‐site conditions and all bidding documents. Bidder is familiar with and has satisfied its self as to all Federal, State, and local laws and regulations and permits that may affect cost, progress and performance of the work. The undersigned further proposes that if this proposal is accepted, he will execute a contract with the City of South San Francisco, in the form of Agreement for Public Improvements to furnish all materials, to provide a superintendent and all labor, equipment and expenses of whatever nature necessary to complete the work in conformity with the specifications, and other contract provisions herein contained, or reasonably implied as necessary to complete the work in a manner satisfactory to the City. DocuSign Envelope ID: E49DA0F0-D558-49BA-B4A7-0BCDB22C7B62 Attachment 1 Attachment 1 - Page 5 Each Proposer shall submit a sealed package including: five (5) bound sets and a PDF copy of the proposal package on a flash drive in lieu of a CD. Said sealed proposals shall be delivered c/o Greg Mediati, Parks Manager to the South San Francisco Public Works Corporation Yard, located at 550 N. Canal Street, South San Francisco, California 94080, no later than 3:00 p.m., Monday, March 12, 2018. BrightView Landscape Services, Inc. guarantees that this proposal will be firm for ninety (90) calendar days from the date of proposal submittal to permit staff evaluation and council award. Brett Urban CFO 650.289.9202 brett.urban@brightview.com DocuSign Envelope ID: E49DA0F0-D558-49BA-B4A7-0BCDB22C7B62 3/12/2018 Attachment 1 Attachment 1 - Page 6 3. Profile on BrightView Landscape Services, Inc. Bay Area Presence 69 YEAR HISTORY IN NORTHERN CALIFORNIA • Respected Full- Service, Award Winning Landscape Maintenance Company • Broad-Based Horticultural Expertise • Exterior Landscape Care • Turf Maintenance • Irrigation & Water Management • Light Construction • Full Service Tree Care • 1000 + FULL TIME EMPLOYEES LOCALLY • 12 year average employee tenure • 92% of all customers have responded as “highly satisfied” with BrightView Landscape • 97% client retention rate held for over 8 years. The Leading Landscape Solutions Provider • In our Landscape Maintenance Division, we employ over 20,000 employees and have 121 branches in 32 states and Puerto Rico. We specialize in a large array of services with an emphasis on water management. • Landscape construction & installation • Landscape maintenance • Tree growing & moving • Horticultural products • Design/ Build • Year founded 1949 • Year Incorporated 1970 • LEED Certified Professionals Attachment 1 Attachment 1 - Page 7 Firm Structure BrightView Landscape Services, Inc. is a California corporation. Our local office is located at: 4055 Bohannon Dr., Menlo Park, CA 94025 We have several locations in Northern California, including Hayward, Burlingame, San Jose, Santa Clara, South San Jose, Walnut Creek, Pleasanton, Roseville, and Sacramento. Our Corporate office is located at: 24151 Ventura Blvd., Calabasas, CA 91302 Branch offices are managed and operated locally and have the authority and responsibility to meet all of their customer’s needs. All administrative activities, equipment maintenance and dispatch for the City of South San Francisco contract will be located at the Menlo Park office. You are choosing a firm with long standing integrity when you choose BrightView Landscape Services, Inc. for the City of South San Francisco project. We have been in business for over 65 years and in Northern California since 1970. Our company began in 1949 providing landscape maintenance services and has grown to a company of 1000 + employees in the greater Bay Area. We have relationships with every industry; from Municipalities, to the Tech sector, Commercial and Industrial users, Hospitals and Universities just to name a few. We are a full service landscape maintenance company that has the capacity and expertise to perform all aspects of our trade. We have an excellent track record with responsiveness, technical expertise and professionalism in the field of providing landscape management services to public entities with facilities of similar size to the City of South San Francisco which our references will reflect. Financial Stability BrightView has the financial capability to complete all of the requirements of this five (5) year agreement and to maintain a staff of regular employees adequate to ensure an uninterrupted and continuous flow of work. Founded in 1949, the longevity of BrightView has allowed business to grow to become a $2 billion dollar company. The nation’s #1 leading Landscape Company. Performance Bond Working Line of Credit: Aggregate Amount $60,000,000.00 Single Project $4,000,000.00 Dun & Bradstreet Number: 14-4780863 Independent Auditor: Our financial statements are audited annually by Deloitte & Touche LLP Attachment 1 Attachment 1 - Page 8 Capacity The size and amount of people employed with BrightView not only allows BrightView to service our current workload volume, but also the ability to grow. Our Crew Training Pipeline (see below) is a process that allows us to start one additional crew from each pair of existing crews. This process ensures that all new projects are staffed with experienced team members. We also have a full time in- house recruiter/trainer located in our Menlo Park office who is responsible for keeping our staffing levels on pace with our work load. In addition to our ability to quickly establish experienced crews, our position as one of the largest purchasers of landscape equipment in the nation ensures that each crew will have all of the tools necessary to start work on day one of our contract with the City of South San Francisco. Litigation BrightView has not been disqualified, removed, or otherwise prevented from completing the terms of any previous contract over the past five (5) years. Attachment 1 Attachment 1 - Page 9 Qualifications BrightView Landscape Services, Inc. has a highly-trained staff that is able to develop a flexible and efficient plan to manage Palo Alto’s city properties to successfully serve the citizens that use them. The key personnel we have assigned to this contract have over five (5) years training and experience, and we will place a full-time employee to the job as a dedicated Field Manager for the duration of the contract and has over ten (10) years of experience in landscape maintenance supervision. In addition, our team includes an Irrigation Manager with over twenty-five (25) years of experience in irrigation installation and repairs and personnel with a California Qualified Applicator's License. BrightView Landscape Services, Inc. exceeds the minimum requirements for the City of South San Francisco landscape groups. We have experience with numerous Bay Area municipalities, including the City of San Jose, City of Milpitas, City of Morgan Hill, City of San Ramon, and City of Gilroy. BrightView’s extensive experience as a City contractor allows us to be efficient and effective in our communication with municipalities. Company Achievements • OLDEST & LARGEST COMPANY IN LANDSCAPE INDUSTRY • $2 + BILLION DOLLARS IN SALES NATIONWIDE • MORE THAN 20,000 PEOPLE and 9,500 TRUCKS NATIONWIDE • TOP 60 CONTRACTORS IN THE U. S. – Engineering News Record • TOP 100 TRUCK FLEET OWNERS IN THE U. S. – Automotive Fleet Magazine • TOP 150 DESIGN-BUILD MASTER BUILDERS – Design-Build Institute Of America • AMERICA’S TOP 500 PRIVATE FLEETS – Fleet Owner Magazine • Lifetime Achievement Award– Landscape Management • Environmental Stewardship Award – California Integrated Waste Management • Environmental Beautification Awards – Landscape Contractors of America • 500+ major landscape awards for excellence, quality, beautification, project(s) of the year, environmental leadership and safety & training. Certifications and Licenses • City business licenses for all cities we operate in • Certified Landscape Technician ( CLT) • Certified Landscape Professional ( CLP) • Certified Ornamental Landscape Professional (CLOP) Attachment 1 Attachment 1 - Page 10 • ISA Consulting Arborist • ISA Certified Arborists Certifications and Licenses cont. • ISA Certified Tree Worker • Certified Bay Friendly Landscape Designer • Certified Bay Friendly Qualified Professional • Certified Bay Friendly Qualified Site Supervisor • Pest Control Applicators License ( QAL B,F) • Pest Control Advisor License (PCA) • AWWA Certified Backflow Prevention Tester • AWWA Certified Cross Connection Tester • California Contractors License C27,C31,C61/D49,A • Irrigation Association Certified Irrigation Auditor • Irrigation Association Master Water Auditor • Certified Water Conservation Manager • Certified Agriculture Irrigation Specialist • Certified Irrigation Contractor • Certified Irrigation Designer #002701 • American Water Works Association Certifications’ • Water Conservation Practitioner #10198 • Registered US EPA Water Sense Partner • LEED Certified Green Associate • Licensed Landscape Architect • Certified Sustainability Manager • Certified Meadow Manager • Certified Professional Agronomist #02326 • Certified Organic & Sustainable Professional Attachment 1 Attachment 1 - Page 11 Employee Retention and Philosophy & Benefits Package for All Employees Taking care of our people includes offering the most comprehensive benefits package in the landscape industry. This includes providing competitive compensation, multiply health insurance plans, a company matching 401k system, paid vacations and holidays, bonus packages, flex spending accounts and tuition reimbursement programs. We are committed to help our employees grow their career, with boundless opportunities for individuals who are passionate about the landscape business. We offer job specific training at all stages of employment. We are actively recruiting top performers from the Nation’s top horticulture/agriculture schools. Average Tenure – Bay Area Branch Manager/Operations Manager- 17.6 years Account Managers- 12.4 years Crew Leaders- 6.6 years Attachment 1 Attachment 1 - Page 12 4. Consultant Information, Qualifications, and Experience ATTACHMENT D RECENT LANDSCAPE MAINTENANCE SERVICE CONTRACT WITHIN THE LAST THREE (3) YEARS Company Name and Address Contact Person and Phone Number Type of Work and Square Footage Contract Amount City of Milpitas Parks 457 East Calaveras Blvd. Milpitas, CA 95035 Rob Hill Public Works Mgr 408.586.2626 Full Service Landscape Maintenance 126 + Acres $1,250,000 City of San Jose Communications Hill 200 E. Santa Clara St San Jose, CA 95113 Shawn Moresco Inspector 408.209.2693 Full Service Landscape Maintenance Parks and Streetscapes Over 200,000 SF $250,000 The Presidio Trust 103 Montgomery Street San Francisco, CA 94129 Jeff Wright Presidio Gardener Supervisor 415.561.2712 Full Service Landscape Maintenance 10 Designated Neighborhoods SF Over 1 million SF $187,200 City of Morgan Hill Landscape Maintenance 17575 Peak Ave Morgan Hill, CA 95037 Keri Russell Inspector 408.310.4057 Full Service Landscape Maintenance All City Groups Over 1.6 million SF $300,000 City of San Jose District 15, 19, 20 200 E. Santa Clara St San Jose, CA 95113 Jeremiah Stagi Senior Inspector 408.209.2693 Full Service Landscape Maintenance Medians and Common Areas Over 5 million SF $965,000 Attachment 1 Attachment 1 - Page 13 CONTRACT LABOR SUMMARY Pursuant to the specifications, the following Labor Summary must be completed for the Contract Areas, showing the number of full time positions provided by the Proposer to perform services for the areas. Additionally, the City will evaluate the proposals to ensure that a satisfactory number of positions have been provided for by the Proposer to achieve a high level of landscape maintenance in these areas. This Labor Summary and the selection criteria for award of contract will be used by the City to select the most responsible Proposer. Designate the number of full time employees that have been included in the proposal for all Contract Areas. Designate the number of personnel employed on the job for 40 hours per week or the number of hours proposed per week for each category below: BrightView’s Proposed Manpower Number of Personnel Hours Per Week 1. First Line Supervisor of Landscaping Workers 1 40 2. Landscape and Grounds keeping Workers 6 240 3. Irrigation Technician 1 40 4. Pesticide Applicator 1 40 Total full-time positions proposed: 9 360 Attachment 1 Attachment 1 - Page 14 IDENTIFICATION OF SUBCONTRACTORS Not less than fifty percent (50%) of the contract work shall be done by the prime contractor. Further, the Contractor shall not, without the consent of the City of South San Francisco, either: (a) Substitute any person or subcontractors in place of the subcontractors designated on his original proposal. (b) Permit any subcontract to be assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the proposal. Should the Consultant violate any of the provisions of this Identification of Subcontractors form, it shall be deemed a violation of this Agreement, and the City of South San Francisco may cancel the Agreement. Subcontractor Name Location and Place Portion of Work & License Number of Business % of Work N/A Attachment 1 Attachment 1 - Page 15 5. Organization and Approach BrightView has an exemplary team in place to take over the City of South San Francisco work. You will have a dedicated full time team supported by an Account Manager that is assigned specifically to the City of South San Francisco project. Dedicated Full Time Position Number of Employees Field Manager 1 Gardener 6 Irrigation Tech III 1 Pesticide Applicator 1 Key Project Team Title / Position Role within the City of South San Francisco Contract Dunja Duranovic Account Manager Direct Accountability to Meet ALL Customer Needs William Carey Associate Account Mgr Direct Accountability to Meet ALL Customer Needs Raul Lopez Field Manager Reports to Account Manager, Oversees Field Staff Pablo Guizar Irrigation Tech III Full Time Irrigation Technician Robert Banuelos Market Recruiter Full Time Market Recruiter John Kirsten Branch Manager Operational Leadership / Customer Support Brandon De Young Vice President / General Manager Operational Leadership / Customer Support Dr. John Law Dir. of Technical Services Pest Control Advisor, Plant Health Care, Agronomics Eric Santos Irrigation Advisor Water Management Steven Anders Enhancement Manager Turf Renovation, New Planting, Sustainable Design & Install Martha Kirsten Horticulturalist Supply & Material Purchasing / Horticulturist Attachment 1 Attachment 1 - Page 16 Dunja Duranovic, Account Manager, Menlo Park Branch KEY ROLE: Responsible for daily oversight of landscape operations- production, safety, guidance, quality control, hiring, training personnel, special requests, weekly maintenance activity report. Accountable for your complete satisfaction. Ensures compliance to job specs and quality. Manages Field Manager. Schedules workload for crew. Interfaces with on-site contact. Ensures quality and efficient landscape management for clients while achieving the company’s goals. • B.S. Horticulture, Auburn University, AL • 10 + years’ landscape industry experience • Trained and certified in all aspects of landscape management • Certified Bay Friendly Landscape Maintenance Professional • California Landscape Contractors Association Water Management Certification • Licensing / Certification Program (Level B): 5 + years • 7 + years with BrightView • Bay Friendly Qualified Landscape Maintenance Professional • Certified Bay Friendly Landscape Maintenance Professional William Carey, Associate Account Manager, Menlo Park Branch KEY ROLE: Responsible for daily oversight of landscape operations- production, safety, guidance, quality control, hiring, training personnel, special requests, weekly maintenance activity report. Accountable for your complete satisfaction. Ensures compliance to job specs and quality. Manages Field Manager. Schedules workload for crew. Interfaces with on-site contact. Ensures quality and efficient landscape management for clients while achieving the company’s goals. • B.A. Agricultural Business Management, Cal Poly, Pomona, CA • President of NAMA Chapter – National Agri Marketing Association • 5 + years’ landscape industry experience • Trained and certified in all aspects of landscape management • 3 + years with BrightView • Qualified Applicator License, California Dept of Pesticide Regulation • Certified Bay Friendly Landscape Maintenance Professional Raul Lopez, Field Manager, Menlo Park Branch KEY ROLE: Manages crew productivity and quality. Ensures that employees are trained on safety, productivity, quality and customer service. Demonstrates role model behaviors on ethics and integrity as well as positively promoting company culture. Responsible for Full-Time, day-to-day management, safety and training. Ensures readiness of workers, tools and materials. Maintains safe working conditions. Assists pruning, mowing and chemical applications. Helps identify problem areas. • Qualified integration technician • 10 + years’ landscape industry experience • Holds all BVLS equipment certifications • 5 + years with BrightView • Certified Bay Friendly Landscape Maintenance Professional Attachment 1 Attachment 1 - Page 17 Pablo Guizar, Irrigation Tech III, Menlo Park Branch KEY ROLE: Supervises irrigation start-up, winterization, inspections and repairs. Develops a water management strategy. Trains and Supervises Irrigation technicians. • AWWA Certified Backflow Assembly Tester • IA Certified Landscape Irrigation Water Auditor • AWWA Cross Connection Specialist • 25 + years’ landscape industry experience • 10 + years with BrightView • Certified Bay Friendly Landscape Maintenance Professional Robert Banuelos, Senior Market Recruiter, Menlo Park Branch KEY ROLE: Responsible for recruiting and hiring suitable candidates to maintain the uninterrupted staffing needs of our customers. • B.A., Human Resources, San Jose State University, CA • 15 + years’ experience in the sourcing and recruiting industry • 1 year with BrightView John Kirsten, Branch Manager, Menlo Park Branch KEY ROLE: Directly supports Account Manager. Performs monthly quality inspections. Supervises Quarterly Business Review. Monitor branch safety record and implement methods to improve safe workplace practices. Monitor and guide Supervisors as they train Crew Leaders and Crew Members. Responsible for training, counseling and developing growth plans with the staff and providing day- to-day operational scheduling and guidance. • B.S., Agriculture Business, Cal Poly San Luis Obispo, CA • 30 + years of experience in the Landscape Industry • Trained and certified in all aspects of landscape management • California Landscape Contractors Association Water Management Certification • 5 + years with BrightView • Certified Bay Friendly Landscape Maintenance Professional • Qualified Applicator License, California Dept of Pesticide Regulation Brandon De Young, Vice President/General Manager, San Francisco Market KEY ROLE: Responsible for supporting the successful operation of the entire San Francisco Market. Ensures quality and efficient landscape management for clients while achieving the company’s goals. Develop long-term relationships and communicate on a regular basis with clients. Inspect client properties to monitor performance and overall job quality. Coordinate and manage client service teams. Develop annual budgets. Oversees all service teams. • B.S., Agriculture Business, Cal Poly San Luis Obispo, CA • Trained and certified in all aspects of landscape management • Certified Bay Friendly Landscape Maintenance Professional • California Landscape Contractors Association Water Management Certification Attachment 1 Attachment 1 - Page 18 • 16 + years of experience in the Landscape Industry • Qualified Applicator License - California Department of Pesticide Regulation Licensing/Certification Program (Category B): 7+ years • 10 + years with BrightView • California Landscape Contractors Association Water Management Certification Dr. John T. Law, Director of Technical Services, West Coast KEY ROLE: Assists team in all matters of plant disease, problem solving and horticultural concerns. Responsible for training team in horticultural education. • Doctorate in Biological Sciences, University of Rhode Island, RI • M.S. Plant Physiology, UC Davis • Agronomic and Horticultural consultant for all BVCC Divisions • Member of the American Chemical Society, the American Association for the Advancement of Science, the American Society of Agronomy and Crop Science Society of America, the International Society of Arboriculture, the Pesticide Applicators Professional Association, and the California Agricultural Production Consultants Association. Member of the Board of Directors (1993-1996) of the California Chapter of the American Society of Agronomy, Board of Directors (1988-1992) of the California Agricultural Production Consultants Association • 20 + years with BrightView Eric Santos, Vice President of Irrigation Services, West Coast KEY ROLE: Eric Santos oversees Irrigation and Water Management Services for BrightView and leads BrightView Irrigation Advisory Network and BrightView Irrigation Training Program. • B.S., Agricultural Engineering, Water Sciences, Cal Poly San Luis Obispo, CA • Irrigation Association Certified Irrigation Contractor • Irrigation Association Certified Irrigation Designer #002701 – Residential, Commercial, Golf • American Water Works Association Certified Backflow Prevention Tester# 6881 • American Water Works Association Certified Cross Connection Specialist #903 • American Water Works Association Certified Water Conservation Practitioner #10198 • Registered US EPA Water Sense Partner • Certified Irrigation Contractor • Certified Irrigation Designer • Member of Irrigation Association Ambassadors • Member of East Bay Municipal Utility District Landscape Advisory Committee • Backflow Prevention Tester • 20 + years with BrightView Attachment 1 Attachment 1 - Page 19 Steven Anders, Enhancement Manager, San Francisco Market KEY ROLE: Supervises enhancement crews. Schedules and directs personnel and resources towards providing quality, cost-effective enhancement services to clients. Ensures enhancements are completed to the satisfaction of the customer. Ensures crews are safely working with proper tools and equipment. Responsible for training and developing personnel and providing day-to-day operational scheduling and guidance. Oversees 6 service teams. • Qualified Landscape Water Auditor • Cal OSHA 10 Safety Program Certified • Bay-Friendly Qualified Landscape Design Professional Certification • Certified Green Roof Installer • Certified Landscape Technician in Maintenance, Enhancement, and Irrigation • 12 + years of experience in Landscape Industry Martha Weiler Kirsten, Horticulturalist, San Francisco Market KEY ROLE: Staff Horticulturalist • B.S., Ornamental Horticulture, Cal Poly San Luis Obispo, CA • Advanced California Certified Nurseryman #1950 • Pest Control Advisor since 1987 • 34 + years with BrightView • Bay Friendly Qualified Landscape Maintenance Professional Attachment 1 Attachment 1 - Page 20 Energy Efficient Work Plan Our work plan (as detailed in the RFP Scope of Work) revolves around seven key components. 1. Daily and dedicated presence in each specified area with regards to cleaning, maintenance and service. 2. Weekly (on Mondays) park clean-up to ensure that any weekend activities that took place are accounted for and cleaned up. 3. Irrigation checks to take place the day after mowing to ensure that any broken irrigation components are repaired. Irrigation will be programmed to be off the evening before mowing. 4. A dedicated crew for special tasks identified in the specifications. 5. A dedicated full time irrigation technician assigned on a daily basis during work hours and also available on a 24/7 emergency basis. 6. A large scale and long-term local presence in the City of South San Francisco with no limitations on readily available personnel and equipment. 7. Dedicated mow and detail crews. These tasks will be performed by dedicated service line crews to ensure that they are focused on the assigned work segment and meet all city requirements. The City of South San Francisco Parks & Recreation Landscape Maintenance will be managed by Dunja Duranovic and William Carey. They are horticultural professionals who have vast experience in green industry. They will be your primary points of contact for the landscape contract service for the City of South San Francisco and will be responsible for directing our on-site maintenance crews and support staff to adhere to the City of South San Francisco’s landscape maintenance needs. Dunja and William will provide systematic reports and communication to City staff to keep them informed and updated. Dunja and William will provide project supervision and manage the landscape operations through his maintenance team. The team will be organized into three Landscape Maintenance Crews. Each landscape maintenance crew will consist of one Crew Leader and one to two Gardeners. The landscape maintenance crews monitored by the production specialist will focus on providing routine maintenance services for the following area: Attachment 1 Attachment 1 - Page 21 Team 1: Common Greens and Callan Boulevard Team 2: Centennial Way Trail, Sculpture Garden , Streets West of Airport Boulevard and HOA’s Team 3: Airport Boulevard and East of HWY 101- Biotech Area (Monday- Saturday) Their primary task will consist of: mowing and edging of turf, tree and shrub maintenance, and pesticide applications, chemical and manual weed control, pest control, trash and graffiti abatement per the required schedule The teams will be sequenced to provide service on a scheduled basis to meet or exceed the expectations of the scope of work. We will be working within the City of South San Francisco six days a week. Contract Start-Up We are fully staffed and equipped to begin large scale projects with minimal lead time due to our purchasing power and current inventory of vehicles and equipment. Our central purchasing department keeps a stock supply of vehicles available for this exact need. BrightView Landscape Services will institute our 90 day start up plan which includes a detailed accounting and inspection process. This includes documenting safety issues, current plant material conditions, and a complete status of the irrigation. (Start-Up Plan) 4 WEEKS BEFORE SERVICE START Identify key personnel that will be transferred and assigned to project Order any necessary equipment Begin preparing maintenance schedules for entire portfolio Prepare and sign all documentation for contract Exchange contact information with the portfolio Evaluate all components and layout of irrigation system Contact City representative and update on progress 3 WEEKS BEFORE SERVICE START Prepare laminated maps of all areas for all personnel Prepare zone maps for the pruning and trimming of the community Contact City representative and update on progress Attachment 1 Attachment 1 - Page 22 Dispatch Dispatch will take place at our Menlo Park office. All crews/irrigation techs’ are in close proximity to the parks so it will take very little “windshield” time to be on-site in the morning. All crews are “clocked-in” via an electronic time capture smartphone app to ensure accurate time tracking. All work time, travel time, and crew locations are tracked throughout the course of the day to ensure that the schedules are kept and accurate. All State of California mandated rest periods are accurately recorded to ensure compliance. Reporting Reporting of landscape status and irrigation scheduling/status will be submitted per the city required format and frequency. BrightView staffs are all equipped with Smartphones and available by talk or text as preferred by the City. BrightView also utilizes our own proprietary landscape evaluation and punch list smartphone app which enables our team members to document landscape items electronically. These documented punch lists can be archived and shared with city personnel to have on-going records. 2 WEEKS BEFORE SERVICE START Instruct the crew on any specific details that are essential during regular maintenance Provide the City with the final work schedule Work with Pest Control Department to identify any problems Meet with current vendor to conduct a turnover walk Contact City representative and update on progress 1 WEEK BEFORE SERVICE START Tour entire Portfolio with all employees that will be involved in project Assemble and prepare all required equipment Final update to City representatives Tour with Parks Manager to discuss the following: - Trimming style desired by City - Monthly Rotational Maintenance Plan - Schedule and implementation of comprehensive Fertilization Program - Any additional findings or requests from the City Attachment 1 Attachment 1 - Page 23 Quality Control Quality control will be accomplished with monthly inspections and reporting back to the City of South San Francisco. BrightView Landscape Services also utilizes its own propriety smartphone app Quality Management System. This is an electronic based system which enables accurate scoring and tracking of landscape quality assessment scores. These reports are archived and stored in a portal for access by BrightView Landscape Services and will be supplied to the City of South San Francisco. Warranty of Work BrightView Landscape services will warranty any installed plant materials during the life of the contract. This assumes continual access to irrigation during the duration of the contract term and excludes vandalism and acts of god. Safety Program We have created a culture of “safety first” in our organization. In a dangerous industry our focus on Safety has yielded a score well below the national average. Our Risk management Teams are dedicated to not only reviewing our tasks and actions, but also searching for new and more safe ways to use our skillsets. Each of our employees is a safety officer tasked with calling a halt to work if they see an unsafe Act. BrightView Landscape Services has an extensive safety program that is detailed in our Code of Safe Conduct. Attachment 1 Attachment 1 - Page 24 On-Going Irrigation System Management • An Irrigation Technician performs a Preventive Maintenance Inspection in a section of each park by turning on the system and physically observing all controllers, meters, backflows, valves, drip lines, turf heads and nozzles for proper functionality. • Our proactive approach helps reduce the delay in catching the unknown factors such as stuck valves, leaks, breaks, incorrect drip line placement and vandalism. Drip lines with a missing plant or tree are capped and buried. This helps minimize the chance of wasting your valuable water and reduces the potential liability issues such as damage to sidewalks, walls and structures around your properties. Daily inspection and monitoring of your irrigation system will be critical to water conservation and plant health. Integrated Pest Management Program Integrated Pest Management (IPM) is an environmentally sensitive approach to pest management that incorporates three phases of control: prevention, observation and intervention. Through this approach, BrightView significantly reduces or eliminates the use of pesticides. We are able to manage pests below a tolerable population threshold without hindering the beneficial organisms that assist in maintaining the environment. Products are initially selected for their effectiveness and the Directors of Technical Services evaluate each product according to its performance (efficacy) and the plant’s tolerance to the product. Products are also screened for their possible effects on the health of employees, clients and the public. Healthy plants managed in the proper environment can tolerate more pests and disease. Pest control relies on good cultural practices, trapping, predators, biological controls, least toxic alternatives, as well as traditional pesticides when necessary. All of these methods are used by BrightView to incorporate IPM into our projects. Attachment 1 Attachment 1 - Page 25 Quality Site Assessment - QSA To ensure a successful partnership, effective communication is one of our top priorities. We found the best way to keep our customers highly satisfied is to make sure we understand your current needs and priorities. We will provide proactive communication that includes images and recommendations that will give you a full view of your landscape. We employ a range of tools and reports including the Quality Site Assessment (pictured), The QSA provides: Attachment 1 Attachment 1 - Page 26 Energy Savings and Energy Efficiencies Energy efficiencies are derived from the following practices 1. Fuel Efficiencies- • All staff report to site and teams operate in specifics geographic areas each day to reduce windshield time • Mow equipment inventory large enough to ensure the right sized equipment is deployed for each mow location 2. Waste reduction- • Mow clippings are mulched on site enabling reduced green waste production and optimal nutrient cycling. • Boxed hedges sheared are also mulched if growth is soft. • Green waste is separated from mixed waste • Wood chips recycled on site as mulch, reducing weed growth and improving water conservation 3. Water efficiencies- • Prompt repair of breaks, close or cap sprinklers in bare zones • Feedback on irrigation trouble spots- wet, areas where irrigation support not needed for established drought tolerant species- Juniper, Ivy, Mature trees, etc. • Support on technical aspect of programming 4. Support Local Business • Leverage use of local business for materials, supplies, equipment repair to reduce lost production time, wind shield time. Examples a. Kahn and Keville- vehicle maintenance b. L & D Truck- equipment maintenance c. Broadmoor- compost and mulch supplies d. Pacific Nurseries- Plant supplies e. OSH- small tool supplies f. SSF Scavenger Co/ Blue Line Transfer. Green and mixed waste BrightView Landscape Maintenance has achieved measurable energy savings for several of our SF Bay Area clients who have collaborated with us to bring about greater energy efficiencies across several parameters. Attachment 1 Attachment 1 - Page 27 6. Scope of Work BrightView will comply with ALL requirements and will perform ALL services of Section III.2, Scope of Work, as specifically outlined in the Service Areas and Litter Pickup Frequency Schedule, as detailed in the RFP as Attachment A, and the Standard of Services as detailed and incorporated in the RFP as Attachment B, to our highest level of customer service and satisfaction. BrightView shall accept each site as he/she finds it, and if awarded the contract, proceed with the work stated under the contract and identified in the RFP. All work will be done in accordance with the requirements of the City of South San Francisco Scope of Work. Breakdown of execution of Scope outlined in Section 5: Organization and Approach Monthly Activity Calendar Attachment 1 Attachment 1 - Page 28 7. Proposal Sheet BID ITEM DESCRIPTION FROM TO LITTER PICKUP SERVICE FREQ. IRRIG. TYPE NOTES MONTHLY RATE ANNUAL COST 1 Callan Boulevard Carter Drive Westborough Boulevard 52 M 350 4200 2 Capay Circle / Lomitas Ave. Cuesta Drive Verano Drive 26 M 363.5 4362 3 Chestnut Avenue El Camino Real Mission Road 26 A 103.50 1242 4 Chestnut Avenue Hillside Boulevard Grand Avenue/Aldengat e Dr. 26 A a 39.50 474 5 East Grand Avenue Airport Boulevard Gateway Boulevard 26 A b, p 238.50 2862 6 El Camino Real medians Hickey Boulevard Noor Avenue 52 A c 2014 24168 7 Gellert Boulevard King Drive Westborough Boulevard 26 A 646.50 7758 8 Gellert Boulevard Westborough Boulevard Shannon Drive 26 A,M d 318.50 3822 9 Mission Road Chestnut Avenue Oak Avenue 26 A f 368.50 4422 10 Mitchell Avenue South Airport Boulevard W/O S.P.R.R. 26 M g 104.50 1254 11 South Airport Blvd. medians S.P.R.R. Underpass Beacon Street 26 N h 83 996 12 Westborough Boulevard 800' E/O Junipero Serra Blvd. Olympic Drive 52 A 749 8988 13 Westborough Boulevard Olympic Drive Skyline Boulevard 52 N i 207 2484 14 Westborough Boulevard W/O Camaritas Avenue El Camino Real 26 A k 197 2364 15 Elm Court Tamarack Ln. Park Way 12 M 89.50 1074 Attachment 1 Attachment 1 - Page 29 BID ITEM DESCRIPTION FROM TO LITTER PICKUP SERVICE FREQ. IRRIG. TYPE NOTES MONTHLY RATE ANNUAL COST 16 Forbes Boulevard Medians E.Grand Ave.Allerton 26 M 333 3996 17 East Grand Ave. Medians Gateway Blvd. Littlefield Ave. 26 A,M 210 2520 18 Hillside Blvd. Chestnut Ave. Dolores Way 12 A l 63 756 19 Hillside Blvd. Chestnut Ridgeview 26 N e 87.50 1050 20 Willow Avenue Dolores Way Estate Ct. 26 A 97.50 1170 21 Gateway Boulevard E.Grand Ave.Mitchell Ave. 26 A 327 3924 22 Airport Blvd. medians, shoulders and hook ramps Sister Cities Blvd. Brisbane City limits 12 A,N 312.50 3750 23 Airport Blvd. median & sidewalks Randolph Ave. South to S.P.R.R. underpass 52 A 259 3108 24 Slope on Airport Blvd. 2nd Lane (including south side) S.P.R.R. Overpass 12 N 159.50 1914 25 Hillside Blvd/Sister Cities Blvd Lincoln St. Airport Blvd 26 A 1131.50 13578 26 Hillside Blvd w/b shoulder including bus stop Irving St. South San Francisco Dr. 26 A 32.50 390 27 Hillside Blvd. N.Slope at end of school fence East to backflow control valve 26 N 185.50 2226 28 Randolph Ave slope/valley gutter Highland Ave. Airport Blvd. 12 A,N j 74 888 29 Beech St. median Spruce Ave. Larch Ave. 12 N m 40.50 486 30 Spruce Ave. median Miller Ave. Park Way 12 N n 104.50 1254 31 Hickey Blvd. median Hilton Ave. Junipero Serra Blvd. to Daly City limits 12 A o 59 708 32 Hickey Blvd. Turf areas at interchange at Junipero Serra 12 A 304.50 3654 33 Oyster Pt. Blvd. median Airport Blvd. Marina Blvd. 26 A 489 5868 34 Jack Drago Park E.Grand Ave. Gateway Boulevard 26 A q 656.50 7878 35 Sister Cities Linear Park Orange Ave. Spruce Ave. 26 A 1568 18816 Attachment 1 Attachment 1 - Page 30 BID ITEM DESCRIPTION FROM TO LITTER PICKUP SERVICE FREQ. IRRIG. TYPE NOTES MONTHLY RATE ANNUAL COST 36 Gus' island on Airport Blvd. Grand Ave. Miller Ave. 26 A NO CHARGE 0 0 37 Irish Town Greens Airport Blvd. between Armour and Linden 52 A 756 9072 38 Centennial Way / Trail San Bruno BART South San Francisco BART 52 A 8622.50 103470 39 Sculpture Garden at Orange Memorial Park North and West of Parking Lot, west of Tennis Drive 0 A r 979.50 11754 40 West Park 1 & 2 Common Greens 52 A 6591.50 79098 41 Greenview Commons Common Greens 26 A 559.50 6714 42 West Park 3 Common Greens 52 A 8571.50 102858 43 Willow Gardens Common Greens 52 A 1090 13080 44 Stonegate Common Greens 26 A 1114.50 13374 45 Linden Avenue Park Linden Avenue @ Pine Avenue 52 A 939 11268 46 Olympic Park Olympic Dr @ Dublin Dr 26 A 847.50 10170 47 Appian Way Median Westboroug h Boulevard Shannon Dr. 12 A 1157 13884 TOTAL BASE BID PRICE: 43,595.50 523,146 Total Base Bid Price in Words - For a 24 month contract term One million forty six thousand two hundred and ninety-two dollars and zero cents BrightView Landscape Services, Inc. 3/12/2018 Attachment 1 Attachment 1 - Page 31 It e m D e s c r i p t i o n Li t t e r P/ U Fr e q u e n c y Te a m Mo n T u e s W e d s T h u r s F r i S a t F r o m T o 40 W e s t P a r k 1& 2 2 6 1 X X 1 C a l l a n Bl v d 2 6 1 X Ca r t e r Dr i v e We s t b o r o u g h Bl v d 45 L i n d e n Av e Pa r k 5 2 1 X X L i n d e n @ Pi n e 46 O l y m p i c Pa r k 2 6 1 X X O l y m p i c @ Du b l i n 42 W e s t Pa r k 326 1 X X X X 26 Hi l l s i d e Bl v d w/ b Bu s t o p 26 2 XI r v i n g St S S F Dr 25 H i l l s i d e Bl v d 2 6 2 X L i n c o l n St N o . Ai r p o r t Bl v d 27 H i l l s i d e Bl v d 2 6 2 X S c h o o l Fe n c e st o p Ea s t to Ba c k f l o w co n t r o l va l v e 28 R a n d o l p h Av e 2 6 2 XH i g h l a n d Av e Ea s t to Pe a k s La n e 6E l Ca m i n o Re a l 5 2 2 X Hi c k e y Bl v d N o o r Av e 31 H i c k e y Bl v d 1 2 2 X H i l t o n St r e e t ov e rp a s s to Da ly Ci t y li m i t 32 Hi c k e y Bl v d 12 2 XI nterchange at JS Co l m a ci t y li m i t on JS 2 Ca p a y Ci r c l e s / L o m i t a s Av e 26 2 X Cu e s t a Dr V e r a n o Dr 15 El m Ct 12 2 X Pa r k Wa y T a m a r a c k La n e 29 Be e c h St 12 2 X Sp r u c e Av e L a r c h Av e 30 Sp r u c e Av e 12 2 X Ma p l e Av e P a r k w a y Av e 43 W i l l o w Ga r d e n s 5 2 2 X E 3 Ch e s t n u t Av e Me d i a n s 26 2 X E l Ca m i n o Rl M i s s i o n Rd 4 C h e s t n u t Av e 2 6 2 X H i l l s i d e Bl v d Gr a n d Av e / A l d e n g a t e Dr 18 H i l l s i d e Bl v d 1 2 2 X C h e s t n u t Av e D o l o r e s Wa y 19 H i l l s i d e Bl v d 2 6 2 X C h e s t n u t Av e R i d g e v i e w 20 Wi l l o w Av e / H i l l s i d e Es t a t e s 26 2 X D o l o r e s Av e E s t a t e Ct 9 M i s s i o n Rd 2 6 2 X C h e s t n u t Av e O a k Av e A B C D Attachment 1 Attachment 1 - Page 32 38 Ce n t e n n i a l Wa y Tr a i l 52 2 X X X S a n Br u n o BA R T S S F BA R T 39 S c u p t u r e Ga r d e n 5 2 2 X X No r t h & We s t of pa r k i n g lo t We s t of Te n n i s Dr i v e 25 Si s t e r Ci t i e s Li n e a r Pa r k 26 2 X Or a n g e Av e S p r u c e Av e 7 Ge l l e r t Bl v d 26 2 X Ki n g Dr . W e s t b o r o u g h 8 Ge l l e r t Bl v d 26 2 X We s t b o r o u g h S h a n n o n Dr 41 Gr e e n v i e w Co m m o n s 26 2 X 12 W e s t b o r o u g h Bl v d 5 2 2 X Ju n i p e r o Se r r a O l y m p i c Dr . 13 W e s t b o r o u g h Bl v d 2 6 2 X Ol y m p i c Dr S k y l i n e Bl v d 47 Ap p i a n Wa y Me d i a n 12 2 X We s t b o r o u g h S h a n n o n Dr 14 W e s t b o r o u g h Bl v d 5 2 2 X Ca m a r i t a s E l Ca m i n o Re a l 33 Oy s t e r Po i n t Bl v d Me d i a n 26 3 X Ai r p o r t Bl v d M a r i n a Bl v d I 5 E a s t Gr a n d Av e 2 6 3 X Ai r p o r t Bl v d G a t e w a y Bl v d 17 Ea s t Gr a n d Av e Me d i a n s 26 3 X G a t e w a y Bl v d L i t t l e f i e l d 16 Fo r b e s Bl v d 26 3 X E a s t Gr a n d Av e A l l e r t o n 21 G a t e w a y Bl v d 2 6 3 XE . Gr a n d Av e M i t c h e l l Bl v d 10 Mi t c h e l l Av e 2 6 3 X S o . Ai r p o r t Bl v d W / O S. P . R . R . 34 J a c k Dr a g o Pa r k 2 6 3 X Ea s t Gr a n d Av e G a t e w a y Bl v d 22 Ai r p o r t Bl v d Ho o k r a m p 12 3 X Oy s t e r Pt Br i s b a n e Ci t y Li m i t J 37 I r i s h To w n Gr e e n s 1 2 3 X Ai r p o r t Bl v d be t w e e n Ar m o u r & Li n d e n 36 Gu s ' s Is l a n d 26 3 X On Ai r p o r t at Gr a n d Av e & Mi l l e r 23 Ai r p o r t Bl v d Me d i a n s 52 3 X Ra n d o l p h So u t h to SP R R un d e r p a s s 24 Sl o p e on Ai r p o r t Bl v d 12 3 X 2n d La n e S P R R Ov e r p a s s 11 S o . Ai r p o r t Bl v d 2 6 3 X SP R R un d e r p a s s B e a c o n St HFG Attachment 1 Attachment 1 - Page 33 Equipment & Materials All equipment in the BrightView equipment inventory is considered in good or excellent condition. Vehicles & equipment are maintained on a regular basis at the Menlo Park branch at 4055 Bohannon Dr. Menlo Park, CA. Vehicles & equipment undergo safety inspections on a weekly basis. BrightView intends to purchase some new large equipment to service the City of South San Francisco’s landscape needs. New equipment will be integrated with existing equipment inventory. BrightView will provide the City of South San Francisco with a detailed inventory list of the equipment to be used during this project within 30 days of job start date. Type Equipment Manufacturer (Supplier), Model Vehicles Supervision Vehicles -2 Ford Ranger SC XL PU Toyota Tacoma DC Base Vehicles Field personnel- 5 Ford F150 SC XL PU-2 Ford F250 CC XL PU-2 Ford F450 Dump Truck-1 Tow-behind equipment Arrow Board-1 Trailers-3 Anco WSTP Arrowboard-1 Swanson Tilt Trailer-1 Carson Landscape Trailer-1 Millerbuilt Trailer-1 Off Road Vehicle Utility Vehicle Toro Twister Utility Vehicle-1 Turf Management Riding Mowers-2 Walk Behind Mowers-6 Tractor flail mower-1 Walk behind edger-3 String trimmer- 5 Turf Aerator-2 Toro 72” Riding mower-1 Toro 60” Riding mower-1 Scag 48” Walk behind-1 Exmark 48” Walk behind-2 Scag 36” Walk Behind-2 Honda 21” HRC 2163HXA-1 TurnAer Aerator-2 Maintenance Equipment Backpack Blowers- 4 Stick Edgers-2 String Trimmers-4 Back Pack Sprayers-8 Echo PB 755H Echo PE 2601 Stihl HL 90K Solo Storage Storage Container-2 Potable Office Trailer-1 Cargo storage containers 20’ Potable Office trailer 20’- 1 Attachment 1 Attachment 1 - Page 34 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 2 of 16 8. Contract Agreement • Changes to the City of South San Francisco’s Standard Agreement of Services: NONE Attachment 1 Attachment 1 - Page 35 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 3 of 16 ATTACHMENT C LANDSCAPE MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND BrightView Landscape Services, Inc. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and as of BrightView Landscape Services, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on , the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 9. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 9. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Subject to the requirements of Section 9.4, Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $ , notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below Attachment 1 Attachment 1 - Page 36 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 4 of 16 shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. 2.3 Final Payment. City shall pay the last five percent (5%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. Attachment 1 Attachment 1 - Page 37 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 5 of 16 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown in Exhibit A. 2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed . Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor represents and warrants that Contractor is a resident of the State of California in accordance with California Revenue & Taxation Code Section 18662, as may be amended, and is exempt from withholding. Contractor accepts sole responsible for verifying the residency status of any subcontractors and withhold taxes from non-California subcontractors as required by law. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve Attachment 1 Attachment 1 - Page 38 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 6 of 16 incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. CONTRACT SECURITY. Concurrently with the execution of this Agreement, Consultant shall furnish a surety bond in an amount equal to at least 100% of the contract price set forth in Section 2 as security for the faithful performance of this contract. Sureties on said bond and the form thereof shall be issued by a California-admitted surety, satisfactory to the City and approved by the Contract Administrator identified in Section 11.9. Section 5 INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 5.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 5.2 Commercial General and Automobile Liability Insurance. 5.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least Attachment 1 Attachment 1 - Page 39 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 7 of 16 twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 5.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 5.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 5.3 Professional Liability Insurance. 5.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 5.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of Attachment 1 Attachment 1 - Page 40 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 8 of 16 this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 5.4 All Policies Requirements. 5.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 5.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 5.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 5.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. Attachment 1 Attachment 1 - Page 41 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 9 of 16 A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 5.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 5.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 5.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 5.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 5.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which Attachment 1 Attachment 1 - Page 42 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 10 of 16 are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 6. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 7. STATUS OF CONSULTANT. 7.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; Attachment 1 Attachment 1 - Page 43 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 11 of 16 however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 7.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 8. LEGAL REQUIREMENTS. 8.1 Governing Law. The laws of the State of California shall govern this Agreement. 8.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 8.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 8.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 8.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Attachment 1 Attachment 1 - Page 44 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 12 of 16 Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. 8.6 Prevailing Wage. Where applicable, the wages to be paid for a day’s work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement. Shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 and 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. (A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. (B) Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and made available upon request as required by Labor Code Section 1776. (C) Subcontracting – Consultant shall be responsible for his own and subcontractors’ compliance with Section 1777.5 of the Labor Code regarding apprentic-eable occupations. Consultants willful failure to comply with this section shall be denied the right to bid on a public works contract for a period of six (6) months from the date the determination is made. Attachment 1 Attachment 1 - Page 45 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 13 of 16 Section 9. TERMINATION AND MODIFICATION. 9.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 10.1. 9.2 Extension. If agreed to by all parties the City may extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 9.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 9.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. Not less than fifty percent (50%) of the contract work shall be done by the prime contractor. Further, the Contractor shall not, without the consent of the City of South San Francisco, either: (a)Substitute any person or subcontractors in place of the subcontractors designated on the original proposal; or (b)Permit any subcontract to be assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the proposal. Attachment 1 Attachment 1 - Page 46 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 14 of 16 Should the Consultant violate any of the provisions of this Agreement or the Identification of Subcontractors Form contained in the proposal, it shall be deemed a violation of this Agreement, and the City of South San Francisco may cancel the Agreement. 9.5 Temporary Suspension of Work. The Parks Manager shall have the authority to suspend the work wholly or in part for such period as deemed necessary, due to unsuitable weather, or to such other conditions as are considered unfavorable for the suitable prosecution of the work, or for such time as he/she may deem necessary, due to the failure on the part of the contractor to carry out orders given, or to perform any of the provisions of the work. The contractor shall immediately obey such orders of the Parks Manager and shall not restart the work until ordered in writing by the Parks Manager. 9.6 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 9.7 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 9.7.1 Immediately terminate the Agreement; 9.7.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 9.7.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 9.7.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 10. KEEPING AND STATUS OF RECORDS. 10.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. Attachment 1 Attachment 1 - Page 47 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 15 of 16 10.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 10.3 Inspection and Audit of Records. Any records or documents that Section 10.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 10.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 11 MISCELLANEOUS PROVISIONS. 11.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief Attachment 1 Attachment 1 - Page 48 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 16 of 16 to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 11.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 11.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 11.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 11.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. Attachment 1 Attachment 1 - Page 49 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 17 of 16 11.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 11.9 Contract Administration. This Agreement shall be administered by Samantha Haimovitch, Parks Maintenance Program Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 11.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant Brightview Landscape Services, Inc. 4055 Bohannon Dr Menlo Park, CA 94025 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 With a copy to: Greg Mediati Parks Maintenance Program Manager City of South San Francisco, P.P. Box 711, South San Francisco California 94083 11.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Attachment 1 Attachment 1 - Page 50 Landscape Maintenance Services Agreement between City of South San Francisco and BrigtView Landscape Services, Inc. DATE: 3/12/2018 Page 18 of 16 11.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 11.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 11.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO Consultants Mike Futrell, City Manager NAME: TITLE: Attest: Krista Martinelli, City Clerk Approved as to Form: City Attorney Seal and Signature of Registered Professional with report/design responsibility. Attachment 1 Attachment 1 - Page 51 Consulting Services Agreement between City of South San Francisco and -Exhibit A DATE Page 1 of 1 EXHIBIT A SCOPE OF SERVICES BrightView will comply with ALL requirements and will perform ALL services of Section III.2, Scope of Work, as specifically outlined in the Service Areas and Litter Pickup Frequency Schedule, as detailed in the RFP as Attachment A, and the Standard of Services as detailed and incorporated in the RFP as Attachment B, to our highest level of customer service and satisfaction. BrightView shall accept each site as he/she finds it, and if awarded the contract, proceed with the work stated under the contract and identified in the RFP. All work will be done in accordance with the requirements of the City of South San Francisco Scope of Work. Breakdown of execution of Scope outlined in Section 5: Organization and Approach Attachment 1 Attachment 1 - Page 52 Consulting Services Agreement between City of South San Francisco and -Exhibit B DATE Page 1 of 1 EXHIBIT B INSURANCE CERTIFICATES Attachment 1 Attachment 1 - Page 53 Q Ho l d e r I d e n t i f i e r : 77 7 7 7 7 7 7 0 7 0 7 0 7 0 0 0 7 7 7 6 1 6 1 6 0 4 5 5 7 1 1 1 0 7 4 6 5 3 7 3 3 6 1 1 6 6 5 4 0 0 7 6 7 3 1 0 4 7 4 1 7 2 4 0 2 2 0 7 0 6 5 1 5 4 6 3 6 6 2 0 0 3 3 0 7 6 1 6 3 7 0 2 3 7 7 3 1 0 0 2 0 7 6 4 1 6 3 5 0 0 2 6 7 7 1 1 3 0 7 7 4 2 5 1 1 3 3 2 5 1 2 5 5 4 0 7 1 6 3 3 3 3 0 6 3 0 6 2 2 3 1 0 7 4 0 5 4 3 2 4 0 2 3 7 3 3 0 2 0 7 6 7 2 7 2 4 2 0 3 5 7 7 2 0 0 0 7 7 7 7 7 7 7 0 7 0 0 0 7 0 7 0 0 7 77 7 7 7 7 7 7 0 7 0 7 0 7 0 0 0 7 3 5 2 5 6 7 7 1 1 5 4 5 6 0 0 0 7 6 2 0 0 0 5 1 3 5 2 3 1 0 7 5 0 7 7 3 4 1 1 4 4 6 1 2 7 5 5 7 1 0 7 0 2 2 6 2 3 3 1 2 4 3 2 5 1 0 0 7 1 2 2 3 3 6 2 4 2 1 2 7 1 1 1 0 7 5 2 3 6 2 2 2 4 7 0 3 7 5 5 1 0 7 4 6 2 2 6 6 3 5 3 0 3 6 4 1 1 0 7 5 2 3 3 6 6 6 1 6 4 2 3 1 1 5 0 7 0 3 3 3 3 6 3 4 2 0 6 2 1 0 0 0 7 7 7 5 6 1 6 3 3 5 1 7 6 5 5 4 0 7 7 7 7 7 7 7 0 7 0 0 0 7 0 7 0 0 7 Ce r t i f i c a t e N o : 5 7 0 0 6 8 3 1 3 9 0 1 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 09/12/2017 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. New York NY Office 199 Water Street New York NY 10038-3551 USA PHONE(A/C. No. Ext): E-MAILADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 22667ACE American Insurance CompanyINSURER A: 26247American Guarantee & Liability Ins CoINSURER B: INSURER C: INSURER D: INSURER E: INSURER F: FAX(A/C. No.):(800) 363-0105 CONTACTNAME: BrightView Landscape Services, Inc. 24151 Ventura Boulevard Calabasas CA 91302 USA COVERAGES CERTIFICATE NUMBER:570068313901 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.Limits shown are as requested POLICY EXP (MM/DD/YYYY)POLICY EFF (MM/DD/YYYY)SUBRWVDINSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X X X GEN'L AGGREGATE LIMIT APPLIES PER: $1,000,000 $1,000,000 $10,000 $1,000,000 $4,000,000 $4,000,000 Pesticide/Herbicide Applicator Coverage A 10/01/201710/01/2018 SIR applies per policy terms & conditions XSLG28103670 PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X X X BODILY INJURY (Per accident) $2,000,000A10/01/201710/01/2018 COMBINED SINGLE LIMIT (Ea accident)ISA H09088908 EXCESS LIAB X OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED $3,000,000 $3,000,000 10/01/2017UMBRELLA LIABB 10/01/2018AUC508596813 RETENTION X E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $2,000,000 X OTH-ERPER STATUTEA10/01/201710/01/2018 WC - AOS C48033313A 10/01/201710/01/2018 $2,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED?N / AN WC - WI WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $2,000,000 C48033301 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Insurance. CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVEBrightView Landscape Services Inc. 24151 Ventura Boulevard Calabasas CA 91302 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Attachment 1 Attachment 1 - Page 54 Authorized Agent LD-20286 (06/06) Page 1 of 1 NAMED INSURED ENDORSEMENT Named Insured Endorsement Number Policy Symbol Policy Number Policy Period to Effective Date of Endorsement Issued By (Name of Insurance Company) Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This Endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM EXCESS COMMERCIAL GENERAL LIABILITY POLICY It is agreed that the Named Insured is amended to read as follows: BrightViewLandscapes,LLC BrightViewLandscapes,LLC BrightViewLandscapesServices,Inc. BrightViewTreeCareServices,Inc. BrightViewGolfCourseMaintenance,Inc. BrightViewEnterpriseSolutions,LLC BrightViewCompanies,LLC BrightViewChargers,Inc. BrightViewLandscapeServices,Inc.dbaMarinaLandscapeMaintenance XSL G2810367000110/1/1710/1/18 10/01/2017 ACEAmericanInsuranceCompany Attachment 1 Attachment 1 - Page 55 SCHEDULE OF NAMED INSUREDS Named Insured BrightView Landscapes, LLC Endorsement Number Policy Symbol ISA Policy Number H09088908 Policy Period 10/01/2017 to 10/01/2018 Effective Date of Endorsement 10/01/2017 Issued By (Name of Insurance Company) ACE American Insurance Company Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM MOTOR CARRIERS COVERAGE FORM AUTO DEALERS COVERAGE FORM The Named Insured shown in the Declarations is amended to read as follows: BrightView Landscapes, LLC BrightView Landscape Services, Inc. BrightView Landscape Development, Inc. BrightView Tree Care Services, Inc. BrightView Golf Maintenance, Inc. BrightView Design Group BrightView Enterprise Solutions, LLC BrightView Companies, LLC BrightView Chargers, Inc. Western Landscape Construction Named Insured includes First Named Insured; other entities to be covered as of inception and any organization other than a partnership or joint venture, and over which you currently maintain ownership or majority interest, provided there is no other similar insurance available to that organization; and any other organization you newly acquire or form, other than a partnership or joint venture, and over which you maintain ownership or majority interest, provided: a) There is no other similar insurance available to that organization; and b) you notify us of such acquisition not later than 60 days after the end of the policy period. As respects newly acquired or formed organizations, coverage does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization. No person or organization is an insured with respect to the conduct of any current or past joint venture that is not shown as a Named Insured on this schedule. Authorized Representative DA-13118a (06/14) Page 1 of 1 Attachment 1 Attachment 1 - Page 56 City of South San Francisco Parks Division Landscape Maintenance Bid - SCORING SHEET FINAL OVERALL SCORE Ranking Company Name / Address 1 EVALUATION CRITERIA MAXIMUM POINTS AVAILABLE POINTS SCORED A.Cost of Providing the Entire Scope of Work 40 37 B.Ability to complete the Project within the Stated Schedule 30 31.5 C.Consultant's demonstrated experience, reliability and qualifications in 40 36 completing projects of a similar type D.Ability to achieve the Project's Objectives 30 27 E.Size of Labor Force allocated to this project 10 9 F.Requested Changes to the City's Standard Agreement of Services 10 10 TOTAL POINTS:160 150.5 Brightview Landscape Services, Inc Page 1 Landscape Maintenance Bid Score Sheet Attachment 2 City of South San Francisco Parks Division Landscape Maintenance Bid - SCORING SHEET FINAL OVERALL SCORE Ranking Company Name / Address 2 EVALUATION CRITERIA MAXIMUM POINTS AVAILABLE POINTS SCORED A.Cost of Providing the Entire Scope of Work 40 39 B.Ability to complete the Project within the Stated Schedule 30 23 C.Consultant's demonstrated experience, reliability and qualifications in 40 32.5 completing projects of a similar type D.Ability to achieve the Project's Objectives 30 23 E.Size of Labor Force allocated to this project 10 4 F.Requested Changes to the City's Standard Agreement of Services 10 10 TOTAL POINTS:160 131.5 Frank and Grossman Page 1 Landscape Maintenance Bid Score Sheet Attachment 2 City of South San Francisco Parks Division Landscape Maintenance Bid - SCORING SHEET FINAL OVERALL SCORE Ranking Company Name / Address 3 EVALUATION CRITERIA MAXIMUM POINTS AVAILABLE POINTS SCORED A.Cost of Providing the Entire Scope of Work 40 24 B.Ability to complete the Project within the Stated Schedule 30 29 C.Consultant's demonstrated experience, reliability and qualifications in 40 33.5 completing projects of a similar type D.Ability to achieve the Project's Objectives 30 25 E.Size of Labor Force allocated to this project 10 10 F.Requested Changes to the City's Standard Agreement of Services 10 7.5 TOTAL POINTS:160 129 New Image Landscape Company Page 1 Landscape Maintenance Bid Score Sheet Attachment 2 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-424 Agenda Date:5/23/2018 Version:2 Item #:11a. Resolution awarding a landscape maintenance services agreement to Brightview Landscape Services,Inc.of Menlo Park,California for citywide landscape maintenance services in an amount not to exceed $1,166,292 and amending the Parks and Recreation Department’s Fiscal Year 2018-19 and 2019-20 Operating Budgets pursuant to budget amendment #18.029. WHEREAS,the City of South San Francisco (“City”)issued a Request for Proposals for Landscape Maintenance Services on February 12, 2018 and received three (3) bids in response; and WHEREAS,after reviewing and scoring the proposals,Brightview Landscape Services,Inc.of Menlo Park, California,was selected based on their average overall proposal score,which included evaluation of project costs, project understanding, project completion schedule, qualifications, expertise and experience; and WHEREAS,staff recommends awarding a landscape services agreement to Brightview Landscape Services, Inc.of Menlo Park,California for the Landscape Maintenance Services Project in a total amount not to exceed $1,166,292 for a twenty-four (24) month term; and WHEREAS,additional funding in an amount of $65,946 is requested from the Common Greens funds to elevate the current level of service without any further financial impact to the City’s General Fund. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby awards a landscape services agreement to Brightview Landscape Services,Inc.of Menlo Park, California,for the Landscape Maintenance Services Project,in a total amount not to exceed $1,166,292.00 for a twenty-four (24)month term,conditioned on Brightview Landscape Services,Inc.timely execution of the Project contract and submission of all required documents,including but not limited to,certificates of insurance and endorsements,in accordance with the Project documents and amends the Parks and Recreation Department’s Fiscal Year 2018-19 and 2019-20 Operating Budgets pursuant to budget amendment #18.029. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the landscape services agreement and any other necessary documents on behalf of the City,subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 5/29/2018Page 1 of 2 powered by Legistar™ File #:18-424 Agenda Date:5/23/2018 Version:2 Item #:11a. City of South San Francisco Printed on 5/29/2018Page 2 of 2 powered by Legistar™ Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 1 of 16 LANDSCAPE MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND BrightView Landscape Services, Inc. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and BrightView Landscape Services, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2018 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2020 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 9. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 9. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Subject to the requirements of Section 9.4, Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $1,166,292 notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to Exhibit A Exhibit A - Page 1 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 2 of 16 City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. 2.3 Final Payment. City shall pay the last five percent (5%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. Exhibit A Exhibit A - Page 2 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 3 of 16 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown in Exhibit A. 2.6 Reimbursable Expenses. Expenses not listed are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor represents and warrants that Contractor is a resident of the State of California in accordance with California Revenue & Taxation Code Section 18662, as may be amended, and is exempt from withholding. Contractor accepts sole responsible for verifying the residency status of any subcontractors and withhold taxes from non-California subcontractors as required by law. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve Exhibit A Exhibit A - Page 3 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 4 of 16 incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. CONTRACT SECURITY. Concurrently with the execution of this Agreement, Consultant shall furnish a surety bond in an amount equal to at least 100% of the contract price set forth in Section 2 as security for the faithful performance of this contract. Sureties on said bond and the form thereof shall be issued by a California-admitted surety, satisfactory to the City and approved by the Contract Administrator identified in Section 11.9. Section 5 INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 5.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 5.2 Commercial General and Automobile Liability Insurance. 5.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least Exhibit A Exhibit A - Page 4 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 5 of 16 twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 5.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 5.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 5.3 Professional Liability Insurance. 5.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 5.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of Exhibit A Exhibit A - Page 5 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 6 of 16 this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 5.4 All Policies Requirements. 5.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 5.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 5.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 5.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. Exhibit A Exhibit A - Page 6 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 7 of 16 A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 5.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 5.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 5.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 5.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 5.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which Exhibit A Exhibit A - Page 7 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 8 of 16 are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 6. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 7. STATUS OF CONSULTANT. 7.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; Exhibit A Exhibit A - Page 8 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 9 of 16 however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 7.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 8. LEGAL REQUIREMENTS. 8.1 Governing Law. The laws of the State of California shall govern this Agreement. 8.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 8.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 8.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 8.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Exhibit A Exhibit A - Page 9 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 10 of 16 Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. 8.6 Prevailing Wage. Where applicable, the wages to be paid for a day’s work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement. Shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 and 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. (A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. (B) Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and made available upon request as required by Labor Code Section 1776. (C) Subcontracting – Consultant shall be responsible for his own and subcontractors’ compliance with Section 1777.5 of the Labor Code regarding apprentic-eable occupations. Consultants willful failure to comply with this section shall be denied the right to bid on a public works contract for a period of six (6) months from the date the determination is made. Exhibit A Exhibit A - Page 10 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 11 of 16 Section 9. TERMINATION AND MODIFICATION. 9.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 10.1. 9.2 Extension. If agreed to by all parties the City may extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 9.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 9.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. Not less than fifty percent (50%) of the contract work shall be done by the prime contractor. Further, the Contractor shall not, without the consent of the City of South San Francisco, either: (a) Substitute any person or subcontractors in place of the subcontractors designated on the original proposal; or (b) Permit any subcontract to be assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the proposal. Exhibit A Exhibit A - Page 11 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 12 of 16 Should the Consultant violate any of the provisions of this Agreement or the Identification of Subcontractors Form contained in the proposal, it shall be deemed a violation of this Agreement, and the City of South San Francisco may cancel the Agreement. 9.5 Temporary Suspension of Work. The Parks Manager shall have the authority to suspend the work wholly or in part for such period as deemed necessary, due to unsuitable weather, or to such other conditions as are considered unfavorable for the suitable prosecution of the work, or for such time as he/she may deem necessary, due to the failure on the part of the contractor to carry out orders given, or to perform any of the provisions of the work. The contractor shall immediately obey such orders of the Parks Manager and shall not restart the work until ordered in writing by the Parks Manager. 9.6 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 9.7 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 9.7.1 Immediately terminate the Agreement; 9.7.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 9.7.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 9.7.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 10. KEEPING AND STATUS OF RECORDS. 10.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. Exhibit A Exhibit A - Page 12 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 13 of 16 10.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 10.3 Inspection and Audit of Records. Any records or documents that Section 10.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 10.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 11 MISCELLANEOUS PROVISIONS. 11.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief Exhibit A Exhibit A - Page 13 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 14 of 16 to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 11.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 11.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 11.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 11.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. Exhibit A Exhibit A - Page 14 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 15 of 16 11.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 11.9 Contract Administration. This Agreement shall be administered by Greg Mediati, Parks Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 11.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant: Fred Freund, VP of Finance BrightView Landscape Services, Inc. 4055 Bohannon Drive Menlo Park, CA 94025 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 With a copy to: Greg Mediati Parks Manager City of South San Francisco, P.O. Box 711, South San Francisco California 94083 11.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Exhibit A Exhibit A - Page 15 Landscape Maintenance Services Agreement between May 23, 2018 City of South San Francisco and BrightView Landscape Services, Inc. Page 16 of 16 Seal and Signature of Registered Professional with report/design responsibility. 11.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 11.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 11.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO BrightView Landscape Services, Inc. ____________________________ _____________________________________ Mike Futrell, City Manager Fred Freund VP of Finance Attest: _____________________________ Krista Martinelli, City Clerk Approved as to Form: ____________________________ City Attorney Exhibit A Exhibit A - Page 16 Consulting Services Agreement between May 23, 2018 City of South San Francisco and Brightview Landscape Services - Exhibit A Page 1 of 1 EXHIBIT A SCOPE OF SERVICES Exhibit A Exhibit A - Page 17 Consulting Services Agreement between May 23, 2018 City of South San Francisco and Brightview Landscape Services -Exhibit B Page 1 of 1 EXHIBIT B INSURANCE CERTIFICATES Exhibit A Exhibit A - Page 18 SP-1 Exhibit A STANDARD OF SERVICES CONTENTS Landscape Maintenance Landscape Maintenance Services for Streets, Parkways, Landscape Maintenance Services for Streets, Parkways, and Common Greens with the City of South San Francisco under terms and conditions of the RFQ for Landscape Maintenance Services, dated February 12, 2018. In the event of a conflict in or inconsistency between the terms of this Attachment and the Service Areas and Litter Pickup Frequencies (Attachment A), the Standard of Services shall prevail. Table of Contents 1. Location 2. Scope of Work 3. Proposals and Pre-Bid Conference 4. Safety Program 5. Traffic Control 6. Quality of Work 7. Scope of Responsibility a. Plants b. Emergency Number c. Clean-up d. Vehicles e. Cost Disclosure for Extra Work 8. Irrigation Systems a. General b. Water Requirements c. Environmental and Land Use Stewardship Responsibilities 9. Nutrient Care Standards a. Soil Analyses b. Turf & Groundcovers c. Trees and Shrubs 10. Turf Care Standards a. Aeration b. Mowing c. Edging d. Blowing, Vacuuming or Sweeping e. Raking f. Tree Wells g. Vertical Mowing h. Pest and Disease Control Exhibit A Exhibit A - Page 19 SP-2 11. Shrubs and Ground Cover Standards a. Shrubs b. Ground Covers 12. Integrated Pest Management Program 13. Prosecution and Progress 14. Damage or Loss of Contractor’s Supplies of Employer’s Property 15. Property Damage 16. Definition of Terms a. City b. Director c. Inspector d. Parks Manager e. Bidder f. Contract g. Contractor 17. Control of Work a. Authority of the Director b. Coordination of Plans, Specifications & Standard of Services c. Superintendence d. Inspection e. Removal of Defective and Unauthorized Work f. Emergency Repair Work 18. Legal Relations and Responsibility a. Laws to be Observed b. Trench Safety c. Hours of Labor d. Review of Per Diem Rates e. Prevailing Wage f. Travel and Subsistence Payments g. Registration of Contractors h. Permits and Licenses i. Patents j. Utilities k. Contractors Cooperation and Coordination l. Public Convenience m. Public Safety n. Preservation of Property o. Responsibility for Damage p. Contractor’s Responsibility for Work q. Portion of the Work Which May Be Placed in Service r. No Personal Liability 19. Extra Work and Altered Quantities a. Extra Work b. Force Account Work c. Alterations Exhibit A Exhibit A - Page 20 SP-3 20. Fair Employment Provisions 21. Employment of Apprentices 22. Inspections and Defaults a. Inspection 23. Replacement and Extra Work a. Replacement Cost to be Assumed by the Contractor 24. Miscellaneous Items a. Concrete-Line Ditches b. Fences c. Gutters d. Painting e. Decomposed Granite Pathways f. Hardscape g. Tot lots 25. Standards for Completed Weed Abatement Work a. Abatement Quality b. Complete Abatement c. Litter Removal d. Hand-cleaning of Lots e. Mowing 26. Schedule of Landscaping Maintenance Services a. July b. August c. September d. October e. November f. December g. January h. February i. March j. April k. May l. June Exhibit A Exhibit A - Page 21 SP-4 CITY OF SOUTH SAN FRANCISCO LANDSCAPE MAINTENANCE SERVICES AGREEMENT FOR STREETS, PARKWAYS, AND COMMON GREENS 1. Location The locations of all the street and parkway median landscapes and all Common Greens landscapes to be maintained are listed in Attachment A, Service Areas and Litter Pickup Frequencies, on pp. 10-12 of the RFP. 2. Scope of Work (A) The work to be done includes furnishing all labor, material and tools necessary to maintain all ornamental planting, including, but not limited to lawns, groundcovers and shrubs (trees are excluded); safety zones, drainage facilities, weed control on median hardscapes, poles, posts, wire, irrigation sprinkler heads, lateral lines up to the valves (not including valves or water mains downstream of the water meter), clocks, public walkways, dog park, all of now existing in said landscape facilities, including the cost of necessary repairs, replacements, care, supervision, and any and all other items necessary for the proper maintenance and operation thereof, in accordance with the standard specifications of the State of California, City of South San Francisco, and these specifications. (B) The work does not include repairs and maintenance of lighting systems, gates, benches, railings, homeowner fences, walls, sidewalks and curb and gutter (except weed control). 3. Proposals and Pre-Proposal Conference The mandatory Pre-Proposal Conference will be held in the conference room at the Corporation Yard, 550 North Canal Street, on Monday, July 28, 2014 at 1:00 p.m.February 26, 2018 at 1:00 p.m. 4. Safety Program (A) The Contractor shall conform to the rules and regulations pertaining to safety established by the California Division of Industrial Safety and to all requirements as set forth in the State of California Construction Safety Orders (Cal/OSHA), and in particular, Article 3 of these Safety Orders, regarding Accident Prevention and safety meetings. (B) Full compensation for complying with the safety requirements of this Section is considered to be included in the prices paid for the various contract items of work and no separate payment shall be made therefore. 5. Traffic Control The Contractor shall furnish, install and maintain all signs, barricades, traffic cones and other warning devices for the purpose of traffic control. Such devices Exhibit A Exhibit A - Page 22 SP-5 and their installation shall conform to Caltrans’ “Manual of Traffic Controls, Warning Signs, Lights, and Devices for Use in Performance of Work Upon Highways.” 6. Quality of Work The Contractor shall insure that all work provided for in these Specifications and the Agreement entered into between the City and the Contractor is performed by fully qualified and experienced sub-contractors or personnel directly employed by the Contractor. The Contractor shall insure that the Contractor’s and sub- contractor’s employees shall be personally presentable and act with courtesy and good manners at all times. The Contractor shall be responsible for the skills, methods, appearance, and actions of Contractor’s and sub-contractor’s employees and for all work done. Contractor’s employees performing work under this Contract shall be clearly identified as employees of the Contractor by uniform. The Contractor shall instruct all the Contractor’s and sub-contractor’s employees that they are not required to respond to directions from City personnel other than the Parks Manager or his/her designated representative. The Contractor shall perform all work provided for in these Specifications and the Agreement entered into between the City and the Contractor under the direction and to the satisfaction of the Parks Manager, who may make inspections at any time and request that the Contractor perform additional work or services without cost to the City to bring Contractor’s performance to the level required by the specifications in the Agreement entered into between the City and the Contractor. Reinspection fees of $100 may be imposed at the discretion of the City. 7. Scope of Responsibility (A) Plants – Any or plants that die or that are damaged due to Contractor’s negligence shall be replaced at the Contractor’s expense, equal in plant size and conforming to the City Specifications and these Specifications. Replacement shall be made within fifteen (15) days from the date the defective plant is brought to the attention of the Contractor. (B) Emergency Number – The Contractor shall be readily available by cell phone during work hours. This shall not be an answering machine. In addition, the Contractor shall provide the City with an emergency callout listing where he/she may be contacted after normal working hours, on weekends and holidays. Emergency calls shall be not be considered as extra work unless damage was caused by vandalism. (C) Cleanup – It shall be the Contractor’s responsibility to maintain the entire landscape maintenance area in a condition that is acceptable to the City. Cleanup shall be performed by the Contractor and shall include the Exhibit A Exhibit A - Page 23 SP-6 removal of all trash, leaves, branches, excess soil, empty plant containers, grass cuttings, weeds, or any other debris that may accumulate at the site as a result of duties, natural causes, or minor incidental vandalism within the landscape facilities. Debris deposited in the landscape area by homeowners shall be the contractor’s responsibility and is not considered an extra. (D) Vehicles – All vehicles used by the Contractor and his/her employees must clearly display the firm’s name and/or logo. Any vehicles used for pesticide application must clearly display placards listing the pesticide being applied and the pesticide number. Placards must be visible to pedestrians and vehicles passing the area of application. (E) Cost Disclosure for Extra Work – It shall be this Contractor’s responsibility to furnish a completed pricing package. The Contractor will receive the package after Bid Award. The Contractor will return the completed package in three (3) weeks after receipt. The Contractor shall provide his foremen with copies of City Specifications and these Specifications. Foremen and workers are expected to have sufficient knowledge of both of these Specifications so that they can perform work in a correct expeditious manner. 8. Irrigation Systems (A) General – The street and parkway areas have a variety of overhead, drip, manual and bubbler watering systems. It is the City’s objective to actively pursue water conservation within the City’s Maintenance Program. The Contractor can expect the administration of the irrigation specification to be closely monitored. (B) Water Requirements – The Contractor shall have full responsibility to insure watering requirements are met within each landscape facility. Before beginning the maintenance program, the Contractor shall inspect all systems and report damage or incorrect operation to the City inspector. Damage (other than heads and risers) not resulting from the contractor’s negligence shall be reported promptly to the owner’s representative together with an estimate of costs for correction of the condition. City may, at its option, either authorize the contractor to make repairs at the agreed upon cost or make the repairs itself. Contractor’s forces shall be capable of performing repairs, installations and modifications of existing irrigation systems to adequately irrigate all types of landscaped areas. Any repairs, installations and/or modifications done to the irrigation system will be tested upon completion to insure proper irrigation operations. The Contractor shall insure that: Exhibit A Exhibit A - Page 24 SP-7 (1) Sprinkler heads are in good operational order, filters are cleaned regularly, and nozzles are replaced when worn or inadequate coverage occurs. Any minor changes such as riser extensions (vertically or horizontally) sprinkler head components, and filter replacements will be considered as included in the contract price and no additional compensation shall be allowed therefore. Any replacements shall match existing equipment in GPM precipitation rate, pattern, and mechanical action. (2) All electrically operated valves shall close consistently at the conclusion of the Station Watering Program. As part of the base bid valves shall be cleaned and diaphragms replaced promptly to restore proper operation. Other repairs are extra work unless damage was caused by Contractor’s negligence. As part of the base bid valve boxes shall be kept clean of rocks, soil, debris, and silt to a depth of 2” below the bottom of the bonnet of the valve. Where they are missing, pea gravel and a ball or gate valve shall be installed as part of any extra work repair that may necessitate removal of the valve body. All valve boxes shall have bolts installed to protect against vandalism. (3) Main irrigation lines do not demonstrate leakage when all control valves are in the closed position. Main line repairs shall be performed by the City. (4) Automatic controllers and electrical conductors are kept operational year round with maintenance and repairs made by the City. (5) Any vandalism which occurs to the irrigation system shall immediately be reported to the Parks Manager to obtain approval to proceed with repairs. If approved by the Parks Manager, these repairs constitute extra work, which shall be completed within 7 working days. Failure to make repair within 7 workings days shall be reported to the Parks Manager and unusual problems reviewed at that time. Failure to report will convert the damaged irrigation to the fault of the Contractor. (6) Seasonal programming of controllers shall be performed by the City according to the watering rates and the clock settings for irrigation scheduling approved by the Parks Manager for each street and parkway landscape facility. All controller stations shall be labeled by pencil in a legible manner inside each controller box. Labeling shall provide type of head employed, type of area covered, and location(s) by degrees of the compass. Exhibit A Exhibit A - Page 25 SP-8 (7) In January the Contractor shall remove the last two sprinkler heads and flush out the system. The cleaning or replacement of all filters within the irrigation system is routine maintenance and will not be considered extra work. (8) Time and length of watering shall be adjusted by the City to the prevailing weather as well as to the time of day that has the least amount of wind. The City prefers watering time to be from nine in the evening to six in the morning. (9) All sprinklers should be adjusted properly to avoid spraying on parked cars, streets, walkways, buildings, signs, and other property that may be damaged by water. (10) Manual watering shall be on the same day each week as agreed upon between the Parks Manager and the Contractor. (11) Plant material exhibiting signs of wilting due to lack of water shall warrant withholding of the monthly payment. Plant material which dies as a result of insufficient watering will be replaced by the Contractor at their expense (see replacement plant section). (12) Any pressure regulators, if present, shall be adjusted by the Contractor to ensure optimum water delivery to the type of system s serviced. (C) Environmental and Land use Stewardship Responsibilities General. The intent of these specifications is to contract for professional services that will assist in the stewardship of the street and parkway landscape facilities. It shall be the responsibility of the Contractor to report any resource deficiencies on common area facilities lands to the Parks Manager. (1) The seasonal water rate varies annually and it may be necessary for the City or the Contractor to make recommendations to modify and reschedule the seasonal watering program. “Schedule Changes” in the water cycle are included with the bid price. (2) Street and parkway facilities adjacent to on-going construction activity of future developments may receive damage to the landscape and irrigation system. The Contractor shall report the damage to the Parks Manager and may be directed by the Parks Manager to repair the same within seven (7) working days. This shall be considered extra work. Exhibit A Exhibit A - Page 26 SP-9 (3) Any accelerated erosion on landscape facilities lands, including open space parcels, shall be immediately reported to the Parks Manager. Erosion fissures through the turf and/or groundcover areas caused by washouts from lateral line/head failure shall be repaired immediately at no extra cost to the City. Fissures caused by mainline failure shall be repaired by the City. 9. Nutrient Care Standards General. All of the grounds within the landscape facilities require the addition of complete acidic nutrients to promote good growth. Fertilizers containing nitrogen, phosphate and potash are usually sufficient. No nutrients should be allowed to spill onto walks or into drains. Nutrient spills must be cleaned up immediately. Fill sites should be tarped prior to filling of spreader equipment. The following specifications have been prepared to identify what type of nutrient treatment will occur. (A) Soil Analyses – The City requires that soils analyses (landscape or agricultural suitability tests) be performed annually in order to evaluate the soil conditions in each common green facility. There shall be a minimum of 1 and a maximum of 2 tests conducted in each facility. Samples shall be taken from specific locations determined by the Parks Manager. Tests should be conducted by October 15 so that the results are available by the end of the month. An original copy of the test results shall be forwarded to the Parks Manager. If deficiencies are discovered, the Contractor shall meet with the Parks Manager to discuss the necessary corrective actions to be taken. (B) Turf and Groundcovers – Three Applications Per Year (1) February. Application of a complete acidic fertilizer, with controlled release nitrogen (3 month) with conditioner and organic materials involved in the guaranteed analysis, minimum allowable application rate of 1 pound of Nitrogen per 1000 square feet. The soil analysis from each common green area shall dictate which complete fertilizer formulation should be used. (2) May. Application of controlled release nitrogen, 8-9 month release, 39% guaranteed urea nitrogen, nitrogen in resin/sulfur coated pills shall be derived from urea minimum application rate of 1 pound of Nitrogen per 1000 sq. ft. (3) September. A third application of controlled release nitrogen (3 month) will be required by the Parks Manager. The guaranteed analysis shall have an N-P-K ratio of 2-1-1. (C) Trees and Shrubs – One application per year (not necessary for trees and shrubs inside ground cover area) Exhibit A Exhibit A - Page 27 SP-10 (1) May. Planting tablets of a slow release formulation, 12 month release (i.e., Agriform, parEx or approved equal) shall be applied around plant drip line (each plant shall receive 4-6 tablets). After fertilizer is applied, the ground should be watered thoroughly to soak the fertilizer in the ground. (Caution: The Contractor shall prevent over-watering resulting in hillside slumps or water runoff to adjacent properties) or water courses. For trees and shrubs, fertilizer should be applied as close as possible to the feeder roots, but away from the trunk to avoid injury to the plant. Plant material which demonstrates leaf burning or other forms of chemical harm will be given 120 days from notice of damage to recover and demonstrate healthy foliage condition. After 120 days of the recovery period, the Contractor shall replace any damaged plants at his expense. For certain areas of the street and parkway landscape facilities the Parks Manager may require a substitute fertilizer containing a low adjusted salt index as well as micro nutrient supplements. The Contractor shall supply the Parks Manager with the manufacturer’s analysis from the fertilizer container for each formulation of fertilizer used. Seldom will nitrogen formulated from an ammonium be approved in a fertilizer mix. Tags from fertilizer container showing manufacturer and quantity applied shall be turned over to the Parks Manager at the time of the monthly statement. 10. Turf Care Standards General. Turf, as an important aesthetic component of ornamental landscapes, requires a regular schedule of intensive care. A consistent green appearance and healthy growing conditions predominantly free of weeds must be maintained. Routine maintenance and service shall include, as a minimum: (A) Aeration (1) Performed twice a year in the months of February and September. (2) All sprinkler heads, quick couplers, and other hard to see features within the turf shall be flagged or staked prior to aeration. Damage to irrigation systems as a result of contractor negligence shall be repaired at no extra cost to the City. (3) A coring tine shall be used. (4) Multiple passes shall be made with the aerating device to ensure that tine holes are no more than 4-1/2” apart. (5) Tines shall sink at least 3 ½ in. deep. Exhibit A Exhibit A - Page 28 SP-11 (6) 90% of the tine cores shall be raked or otherwise removed the same day as aeration. (7) It is mandatory that fertilization is scheduled after aeration, usually within 1 to 2 weeks. (B) Mowing (1) Mowing shall be done weekly during the active growing season, and as needed at other seasons. (2) Only sharp, well balanced blades shall be used. (3) Grass height shall remain a consistent looking range between 3 and 2 inches. Bruising or rough cutting of grass will not be permitted. Mowers shall be adjusted and operated so that the grass is cut at a uniform height. “Scalping” of high places will not be permitted. (4) Tufts of grass in corners or other areas that are hard to reach with a mowing machine shall be mowed using a string line trimmer or clipped by hand. (5) Clippings shall not be caught and removed from lawn unless they are too unsightly for the particular location, or are lying in swaths which might damage the lawn. Wind rowing (if used) shall be done safely. (6) Mow edges of turf with wheels of machine up on pavement, not against the edge of the pavement. (7) Inspect turf for rocks and debris before mowing. (C) Edging (1) All edges shall be trimmed twice monthly to maintain a neat appearance. This trimming shall include cutting all grass along walls, fences, foundations, curbs, sidewalks, shrubs, tree trunks, poles, guy wires, or any other object within or immediately adjacent to the lawn areas. This includes grass growing under wooden steps and benches in some areas. (2) The trimming shall be done by power edgers or by hand. Approved weed killers may be permitted for use in trimming or edging around tree trunks upon written approval. String trimmers are not to be used around shrubs, trees, and any wooden hardscape features. (3) Trim around sprinkler heads as necessary to provide maximum water coverage. Exhibit A Exhibit A - Page 29 SP-12 (4) Care shall be taken to avoid damage to tree trunks, shrubs, sprinklers, or other structures. Damage shall be reported to the owner’s representative and repairs promptly made by the contractor. (5) After trimming, all trimmings and debris shall be raked off lawns, swept off sidewalks and paved areas and disposed of. Debris shall not be raked or blown up against homeowner’s fences or under their gates. (6) Edges of turf against all paved areas, around valve boxes, and other utilities shall be kept neatly edged. (7) Special consideration shall be given to the safety of pedestrians in the area while edging. (8) Edging against fences and walls shall be sprayed neatly as a 12 inch band. (D) Blowing, Vacuuming, or Sweeping (1) All hardscape surfaces shall be blown free of clippings after every mowing and edging. Clippings, soil, and other debris shall be removed from site. (2) All hardscape surfaces shall be blown free of leaf litter and other debris on an as-needed basis (most often in fall months), and collected for removal from site. Again, debris shall not be raked or blown up against homeowner’s fences. (3) Vacuuming or sweeping the debris is recommended over blowing. (E) Raking (1) To be performed on an as-needed basis to remove leaf litter from the turf (most often in the fall months) (2) Vacuuming or blowing may be employed instead of raking. Wind rowing (if used) shall be done safely. (F) Tree Wells (1) Tree wells in turf shall be maintained free of turf and weeds at all times. (2) A wide round well shall be maintained preferably at or just beyond dripline to encompass all tree stakes and guys as well as the tree trunk. (G) Vertical Mowing – Turf areas that have an excessive build-up of thatch will need to be vertically mowed once (1) a year, during the month of June. Thatch debris must be raked out by hand and exported from the site. Exhibit A Exhibit A - Page 30 SP-13 (H) Pest and Disease Control (1) Lawns shall be free of weeds (annual and perennial) so as to present an attractive appearance to the public. At a minimum the turf should be sprayed in September and April to control broad leaf weeds. A post- emergent and pre-emergent yearly weed control program for all turf areas shall be submitted to the Director and/or Parks Manager within 30 days of the award of the contract; and every year thereafter on June 1st. (2) When selective herbicides are used the label shall prevail in determining chemical rates and application methods to be used. At no time shall any chemical be applied when winds are in excess of 5 mph. (3) Failed spray applications must be followed by re-applications as directed by the Parks Manager and/or inspector. If weed growth remains after repeated applications then hand removal of the weeds (including removal of root) will be required. (4) Turf diseases and insect infestations must be identified by the contractor; reported to the Parks Manager, and controlled in a timely manner. Reapplications of control methods may be required. Crop loss associated with the Contractor’s negligence in either identifying and/or controlling a disease or pest problem shall be the Contractor’s responsibility to replace or repair. (5) Lawn areas need to be closely monitored for the presence of moles, gophers, and/or ground squirrels. Treatment shall be weekly until the problem is abated. It is imperative that methods used to eradicate any rodent problem be recommended by a pest control advisor, certified in license category D pursuant to Division 6 Chapter 6 of the Food and Agricultural Code, and approved by the County Agricultural Commissioner. A qualified applicator, certified in the use and transport of restricted chemicals, is required for all rodent pest control applications. 11. Shrubs and Ground Cover Standards General. Shrub and ground cover areas shall be maintained so as to present a well-shaped, neat appearance to the public. Pruning frequency shall be performed on an as needed basis to control height and spread; to prune out dead and/or diseased foliage and branches; and to prevent line of sight obstructions to the travelling public. Pruning tools should be sharp and clean. The contractor shall ensure that appropriate tools are used for the various tasks. Listed are additional maintenance tasks, which the contractor shall be required to perform and should be included in the base bid. Refer to the monthly schedule in section __ for general timing of performance. (A) Shrubs (1) Maintain a 24” wide space, unobstructed by vegetation, between existing shrubs and fences. Hold all shrubbery back from this Exhibit A Exhibit A - Page 31 SP-14 line by pruning. Use University of California and I.S.A. (International Society of Agriculture) standards for proper pruning cuts. (2) All pruning and trimming cuts must be made clean and at or just behind last shoulder rings. Any ragged shearing which results in any broken, stripped, pointed stubs or ragged bark edges is not acceptable and must be reworked. This type of pruning will result in a withheld payment until the work has been properly performed and the shrubs recovered. (3) Prune out any growth of suckering or water sprouting which abnormally protrudes from the shrub base or foliar canopy. (4) Trim foliage and branching along sidewalks, streets, retaining walls and houses to maintain a one-foot clearance. (5) Remove all trimmings from the job site the same day. (6) Growth regulators may be used only if approved by the Parks Manager or his/her agent. Damage to shrubs caused by chemical misapplication may serve as a justification for replacement if the plant suffers from a 50% loss of foliage, (7) At no time shall shrubs be pruned or sheared back to hard wood, where the foliage is completely removed on one or all sides, leaving an unsightly thicket of bare branches. Shrubs pruned in this manner will be subject to replacement at the contractor’s expense. Therefore, it is recommended that the frequency of pruning cycles to control height and spread be adjusted to accommodate seasonal growth habits. (8) Remove all spent flower spikes on perennial shrubs such as agapanthus, echium, hemerocallis, acanthus, etc. (9) Shrub diseases and insect infestations must be identified by the contractor; reported to the Parks Manager, and controlled in a timely manner. Reapplications of control methods may be required. Losses associated with the contractor’s negligence in either identifying or controlling a disease or pest shall be the contractor’s responsibility to replace or repair. B. Ground Covers (1) Shall be neatly trimmed to maintain a one foot clearance from all walls, fences, turf, walkways, curbs, and shrub trunk/crowns. Removal of ground covers from the shrub base must be performed by hand using hand held equipment. No damage to the trunk or branch tissue (cambium) of the shrubs will be allowed. Exhibit A Exhibit A - Page 32 SP-15 (2) Weeds (grass and broadleaf) growing in the ground cover areas may be sprayed with selective herbicides; however, the dead vegetation must be removed by hand. Weed removal by string trimmer is not allowed. (3) Hypericum ground cover shall be mowed to ground level once a year, during the month of February. The bed areas should be raked clean and the debris exported. (4) Debris (trash, bottles, etc.) removal from the ground cover areas must be performed as designated for each area’s minimum frequency for litter removal. It is the contractor’s responsibility to review the sites and allocate sufficient manpower to accomplish this task. (5) Ground cover diseases and insect infestations must be identified by the contractor; reported to the Parks Manager, and controlled in a timely manner. Reapplications of control methods may be required. Losses associated with the contractor’s negligence in either identifying and/ or controlling a disease or pest shall be the contractor’s responsibility to replace or repair. 12. Integrated Pest Management Program The Contractor shall act as or coordinate with a licensed specialist to identify any Pest management problems that may arise in the street and parkway landscapes. The Contractor shall be familiar with various integrated pest management (IPM) programs. The Contractor is required to develop and adopt an IPM plan that complies with an IPM plan consistent with the IPM-based hierarchical decision making process (established by Provision C.9.d, of Water Board Permit No. R2-2009-0074, Municipal Regional Stormwater NPDES Permit) and the City-approved IPM Policy to effectively eradicate any diseases or pests which develop during the duration of this contract. The development and execution of the IPM program shall be the responsibility of the Contractor and will not be considered extra work. The Parks Manager will request to see any or all labels, licenses, certificates, categories, permits or recommendations before chemicals are applied. An IPM plan developed by the Contractor may have to be approved by the Parks Manager and the County Agricultural Commissioner before implementation. A MSDS must be submitted for each chemical to be used prior to any application program. (A) IPM techniques could include: 1. Biological controls 2. Physical or mechanical controls 3. Cultural controls 4. Reduced risk chemical controls Exhibit A Exhibit A - Page 33 SP-16 (B) Prior to application, the Contractor shall provide a copy of any spray report showing details of areas, times, chemicals, MSDS, and rates of application as provided by a licensed pest control advisor. A copy shall be provided with billing at the end of the month as well. (C) The Contractor shall provide the County Agricultural Commissioner’s office (as required by law) a monthly record of all pesticides used in the street and parkway landscape facilities. A copy of the same report shall be included with the Contractor’s monthly billing to the City. Column “F” of the standard monthly report to the Commissioner shall indicate that a chemical has been used on a South San Francisco facility. Indicate also the types of weeds treated using common names. 13. Prosecution and Progress Progress of the Work and Time for Completion – The Contractor shall begin work on October 1, 2014 July 1, 2018. 14. Damage of Loss on Contractor’s Supplies or Employer’s Property The City does not assume liability from fire, theft, accident or any other cause resulting in damage or loss of contractor’s supplies; materials or equipment, or of personal property or belongings of his employees. 15. Property Damage (A) Any private property of City property damaged or altered in any way during the performance of the work under this contract shall be reported promptly to the owner’s representative, and shall be rectified in an approved manner back to its former conditions, prior to damage, to the contractor’s expense. (B) Any damage or unusual dumping noted, or seen, by the contractor, that has occurred by any means other than during the performance of the contractor’s work, whether by vandalism or any other means, shall be promptly reported to the owner’s representative. Particularly, all hazardous conditions such as holes in sidewalks shall be reported. . 16. Definition of Terms (A) City – The City of South San Francisco, State of California, acting through the City Council, or other duly authorized agents. (B) Director – The duly appointed Director of Parks and Recreation of the City of South San Francisco, acting directly or through properly authorized agents limited by the particular duties entrusted to them. (C) Inspector – The Parks Manager or his/her appointed representative, of the City of South San Francisco, limited by the particular duties entrusted to him or them. Exhibit A Exhibit A - Page 34 SP-17 (D) Parks Manager – The Parks Manager or his/her appointed representative, of the City of South San Francisco, acting directly or through properly authorized agents. (E) Bidder – Any individual, firm or corporation submitting a proposal for the work contemplated, acting directly or through properly authorized agents. (F) Contract – The written agreement covering the performance of the work. The contract includes Statement of Qualifications, the notice to bidders, the proposal, general and special provisions, contract bonds, and all supplemental agreements affecting the work. (G) Contractor – The person or persons, firm, co-partnership, or corporation who have entered into the contract with the City, or his, their or its duly authorized representative. 17. Control of Work (A) Authority of the Director – The Director shall decide any and all questions which may arise as to the quality or acceptability of materials furnished and work performed, and as to the manner of performance and rate of progress of the work; all questions which may arise as to the interpretation of the plans and specifications; all questions as to the acceptable fulfillment of the contract on the part of the Contractor; and all questions as to compensation. Her decision shall be final and she shall have authority to enforce and make effective such decision and orders as the Contractor fails to carry out promptly. (B) Coordination of Plans, Specifications, and Standard of Services – These specifications, standards of service, plans and all supplementary documents are essential parts of the contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be cooperative, to describe and to provide for a complete work. (C) Superintendence – Whenever the Contractor is not present on any part of the work where it may be desired to give direction, orders will be given by the Director, which shall be received and obeyed by the Parks Manager or foremen in charge of the particular work in reference to which the orders are given. (D) Inspection – The Director shall at all times have access to the work and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials used and employed in the work. Whenever the Contractor varies the period during which work is carried on each day, he shall give due notice to the Director so that proper inspection may be provided. Exhibit A Exhibit A - Page 35 SP-18 The inspection of the work shall not relieve the Contractor of any of his obligations to fulfill the contract as prescribed. Defective work shall be made good, and unsuitable materials may be rejected, notwithstanding the fact that such defective work and unsuitable materials have been previously overlooked by the Director and accepted or estimated for payment. (E) Removal of Defective and Unauthorized Work – All work which has been rejected shall be remedied, or removed and replaced by the Contractor in an acceptable manner and no compensation will be allowed him for such removal or replacement. Any work done beyond the lines and grades shown on the plans or established by the Director, or any extra work done without written authority will be considered as unauthorized and will not be paid for. Work so done may be ordered removed at the Contractor’s expense. Upon failure on the part of the Contractor to comply forthwith with any order of the Director made under the provisions of this article, the Director shall have authority to cause defective work to be removed, and to deduct the costs from any monies due or to become due the Contractor. (F) Emergency Repair Work – If an emergency arises by reason of the contractor’s negligence or failure to adequately prosecute the work, and the contractor is unable to respond adequately in the opinion of the Director of Parks and Recreation or designee after being served notice or an attempt has been made to serve notice, the owner may use its own forces to remedy the situation and the contractor shall promptly pay the owner’s demand for compensation therefore. 18. Legal Relations and Responsibility (A) Laws to be Observed – The Contractor shall keep himself fully informed of all existing and future State and National Laws, including all provisions of Section 1776 of the Labor Code, and Municipal Ordinances and Regulations which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. He shall at all times observe and comply with all such existing and future laws, ordinances, regulations, orders and decrees. In addition, the Contractor shall meet all standards of the State and Federal Government for air, water and noise pollution. The Contractor shall inform the City of the location of the records enumerated under Section 1776 (a) of the Labor Code, including the street address, city and county, and shall within five working days, provide a notice of a change of location and address. If there is any conflict between these specifications and provisions and any laws or regulations, the matter shall be brought to the attention of the Director of Parks and Recreation immediately. All necessary permits or approvals from any involved agency shall be obtained by the Contractor before any work is started. Exhibit A Exhibit A - Page 36 SP-19 (B) Trench Safety – The applicable regulations of the State of California, Department of Industrial Safety, will be strictly enforced. Trenches five (5) feet or more in depth shall be shored to prevent cave in. Any shoring which, in the opinion of the Director, is unsafe shall be removed and replaced in a satisfactory condition prior to personnel entering the trench or placing of pipe or other facilities. (C) Hours of Labor – The Contractor shall forfeit, as penalty to the City of South San Francisco, twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or by any subcontractor under him for each calendar day during which any workman is required or permitted to labor more than eight (8) hours in violation of the provisions of the Labor Code and in particular, Section 1810 to Section 1816 thereof, inclusive. (D) Review of Per Diem Rates – Reference is hereby made to the prevailing rate of per diem wages adopted by the City Council of the City of South San Francisco in accordance with Labor Code Section 1770 et seq, copies of which are on file in the office of the City Clerk, City Hall, South San Francisco, California, and available for inspection by interested parties. If a petition is filed in accordance with Labor Code Section 1773.4 calling for a review of the rates as so established, the closing date for the submission of bids or the start of work, whichever is applicable shall be extended as in such section provided, and the determination made by the Director of Industrial Relations of the State of California shall be deemed included in the contract for this work. (E) Prevailing Wage – Where applicable, the wages to be paid for a day’s work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement. Shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. Exhibit A Exhibit A - Page 37 SP-20 Posting of Schedule of Prevailing Wage Rates and Deductions – If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. Payroll Records – Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and made available upon request as required by Labor Code Section 1776. (F) Travel and Subsistence Payments – Travel and subsistence payments shall be made to each workman needed to execute the work, as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Section 1773.8 of the Labor Code. (G) Registration of Contractors – Before submitting bids, Contractors shall be licensed in accordance with the provisions of the Stat Contractors’ License Law, Business and Professions Code 7000 et seq. as amended. (H) Permits and Licenses – The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. A City of South San Francisco Contractor’s license will be required before the contract is signed by the City. (I) Patents – The Contractor shall assume all costs arising from the use of patented materials, equipment, devices, or processes used on or incorporated in the work, and agrees to indemnify and save harmless the City of South San Francisco, the City Council, and the Director, and their duly authorized representatives, from all suits at law, or actions of every nature for, or on account of the use of any patented materials, equipment, devices, or processes. (J) Utilities – The location in public streets of pipes, conduits and other underground facilities of the public utility companies and of the City may not be indicated on the plans. Bidders are instructed to apply to companies and City departments concerned for any information which may be needed concerning utilities. For all utility location requests contact USA (1-800-642-2444) (K) Contractor Cooperation & Coordination – The Contractor is advised that other construction and maintenance work may be performed by utility companies, the City and /or their Contractors in the project area Exhibit A Exhibit A - Page 38 SP-21 concurrent with work performed under this contract. The Contractor shall be responsible for contacting the various utility companies to ascertain the times when such other work will occur and schedule his work in coordination with others such that no delays shall occur in his work schedule or in others who are working in the area. Failure on the Contractor’s part to coordinate with others in overlapping work areas shall not be the basis for any claims against the City, additional compensation nor extension of time. In addition, the Contractor shall be solely responsible for any claims made against the City by others as a result of the Contractor’s lack of coordination. This shall include businesses and homeowner’s adjacent to the project area. (L) Public Convenience – The Contractor shall so conduct his operations as to cause the least possible obstruction and inconvenience to public traffic. Where work is being done on existing public roads or streets, and no detours are available, all traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Convenience of abutting owners along the road shall be provided for as far as practicable. Convenient access to driveways, houses, and buildings along the line of the work shall be maintained and temporary approaches to crossing or intersecting highways shall be provided and kept in good condition. Water shall be applied as directed by the Director for the prevention of dust nuisance in connection with public convenience. No additional payment will be made for applying water for the prevention of dust. No work shall begin before 8:00 a.m. nor continue after 5:00 p.m. Monday through Friday, nor shall any work be done on weekends or holidays observed by the City of South San Francisco unless approved in advance by the Director. Full compensation for all work involved in providing for public convenience as set forth in this article shall be considered as included in the prices paid for the various contract items of work and no additional allowance will be made therefor. (M) Public Safety – The Contractor shall furnish, erect, and maintain such fences, barriers, lights, signs and watchmen as are necessary to give adequate warning to the public at all times that the work is under construction and of any dangerous conditions to be encountered as a result thereof. At any and all points along the work where the nature of construction operations in progress and the Contractor’s equipment and machinery in use is of such character as to endanger passing traffic, the Contractor shall provide such lights and signs and station such guards as may appear necessary to prevent accidents and avoid damage or injury to passing traffic. No material or equipment shall be stored where it will interfere with the free and safe passage of public traffic. At the end of each day’s work Exhibit A Exhibit A - Page 39 SP-22 and at other times when construction operations are suspended for any reason, the Contractor shall remove all equipment and other obstructions from that portion of the roadway open for use by public traffic. Full compensation for the work involved in carrying out the precautionary and safety measures above specified shall be considered as included in the prices paid for various contract items of work and no additional allowance will be made therefor. (N) Preservation of Property – Roadside trees and shrubbery that are not to be removed, and pole lines, fences, signs, survey markers and monuments, buildings and structures, conduits, pipe lines under or above ground, sewer and water lines, all street facilities, and any other improvements or facilities within or adjacent to the work shall be protected from injury or damage. If such objects are injured or damaged by reason of the Contractor’s operations, they shall be replaced or restored, at the Contractor’s expense, to a condition as good as when the Contractor entered upon the work, or as good as required by the specifications accompanying the contract, if any such objects are a part of the work being performed under the contract. The fact that any such pipe or other underground facility is not shown upon the plans shall not relieve the Contractor of his responsibility under this article. It shall be the Contractor’s responsibility to ascertain the existence of any underground improvements or facilities which may be subject to damage by reason of his operations, and if it is necessary to lower such underground facility or encase it to protect it from damage, it shall be done at the Contractor’s expense. Full compensation for furnishing all labor, materials, tools and equipment and doing all the work involved in protecting property as above specified, shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be made therefor. (O) Responsibility for Damage – The City of South Francisco, the City Council, or the Director shall not be answerable or accountable in any manner, for any loss or damage that may happen to work or any part thereof; or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or the public; or for damage to adjoining property from any cause whatsoever during the progress of the work or at any time before final acceptance. The Contractor shall indemnify and save harmless the City of South San Francisco, the City Council, the Director and the Director’s Inspector or other authorized agent of the City of South San Francisco from any suits, claims or actions brought by any person or persons for or on account of any injuries or damage sustained or arising in the constructions of the work or in consequence thereof. The City may retain so much of the money due the Contractor as shall be considered necessary, until Exhibit A Exhibit A - Page 40 SP-23 disposition has been made of such suits or claims for damages as aforesaid. In the event securities have been substituted for any monies earned by the Contractor and withheld by the City of South San Francisco to ensure the performance of the contract, the City may condition the release of such securities upon the final disposition of such suits or claims for damages. (P) Contractor’s Responsibility for Work – Except as provided above, until the formal acceptance of the work by the City, the Contractor shall have the charge and care thereof and shall bear the risk of injury or damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any of the above causes before its completion and acceptance and shall bear the expense thereof, except for such injuries or damages as are directly and proximately caused by acts of the Federal Government or the public enemy. In case of suspension of work from any cause whatever, the Contractor shall be responsible for the work as above specified and he shall also be responsible for all materials delivered to the work including materials for which he has received partial payment. (Q) Portion of the Work Which May be Placed in Service – If desired by the City of South San Francisco, the work, as completed, may be placed in service. The Contractor shall give proper access to the work for this purpose but such use and operations shall not constitute an acceptance of the work, and the Contractor shall remain liable for defects due to faulty construction, material and/or workmanship. (R) No Personal Liability – Neither the Director nor the City Council, nor any other officer or authorized assistant or agent shall be personally responsible for any liability arising under the contract. 19. Extra Work and Altered Quantities (A) Extra Work – New and unforeseen items of work will be classed as extra work when they cannot be covered by any of the various items for which there is a bid price or by combinations of such items. The Contractor shall do such extra work and furnish such materials and equipment therefor, as may be required in writing by the Director, but he shall not do extra work except upon written order from the Director, and in the absence of such written order he shall not be entitled to payment for such extra work. All bills for extra work done shall be filed in writing with the Director. For such extra work the Contractor shall receive compensation at the prices previously agreed upon in writing. Exhibit A Exhibit A - Page 41 SP-24 All extra work shall be adjusted daily upon report sheets furnished to the Director by the Contractor and signed by both parties which daily reports shall thereafter be considered the true record of extra work done. (B) Force Account Work – Where payment is to be made on a force account basis, the Contractor shall receive the actual cost of all material, labor and rented equipment furnished by him as shown by his paid vouchers, plus fifteen percent (15%); provided, however, that the City reserves the right to furnish such materials required as it deems expedient, and the Contractor shall have no claim for profit on the cost of such materials. For use of equipment owned by the Contractor he shall be paid the current prices prevailing in the locality, which shall have been previously determined and agreed upon in writing by the Contractor, plus fifteen percent (15%). When work is performed by force account, in addition to the actual cost of labor, the City will reimburse the Contractor for compensation insurance payments; contributions made to the State as required by the provisions of the Unemployment Reserve Act, Chapter 352, Statutes of 1935, as amended. The payment of fifteen percent (15%) in addition to the actual cost of all material, labor, and rented equipment, as herein provided, shall include full allowance to the Contractor for premiums paid on any other insurance of any nature which the Contractor may be required to carry or which he may elect to carry; and for additional premiums paid on faithful performance and labor and material bonds required by reason of the increased in the amount of work to be performed over and above that called for in the original contract. All force account work shall be adjusted daily upon report sheets, furnished to the Director by the Contractor and signed by both parties, which daily reports shall thereafter be considered the true record of force account work done. If force account work is done on the contract the Contractor shall furnish to the Director three (3) copies of a certificate from the insurance company showing the compensation insurance rates to be charged on the various classes of work to assist in verification of the Contractor’s charges for extra work and force account. (C) Alterations – The City reserves the right to increase or decrease the quantity of any item or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Director, also to make such alterations or deviations, additions to, or omissions from the plans and specifications, as may be determined during the progress of the work to be necessary and advisable for the proper completion thereof. Upon written order of the Director, the Contractor shall proceed with the work as increased, decreased or altered. When alterations in plans or quantities of work are ordered and performed the Contractor shall accept payment in full at the contract unit Exhibit A Exhibit A - Page 42 SP-25 price for the actual quantities of work done. No allowance will be made in any case for loss of anticipated profits. Increased or decreased work involving supplemental agreements will be paid for as stipulated in such agreements. 20. Fair Employment Provisions The Contractor will not willfully discriminate against any employee or applicant for employment because of race, color, religion, ancestry or national origin. The Contractor will take affirmative action to insure that applicants are employed, and the employees are treated during employment, without regard to their race, color, religion, ancestry or national origin. Such action shall include, but not be limited, to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous place, available to employees and applicants for employment, notices to be provided by the awarding authority seeing forth the provisions of their fair employment practices section. 21. Employment of Apprentices Attention is directed to the provisions in Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.8 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five (1:5) except: (A) When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the request for certificate, or (B) When the number of apprentices in training in the area exceeds a ratio of one to five (1:5), or (C) When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or (D) When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices Exhibit A Exhibit A - Page 43 SP-26 or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and any subcontractor under him shall comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex- officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 22. Inspections and Defaults General. The City is soliciting for a services rendered contract. The Contractor shall not be paid for landscape maintenance services not rendered to the street and parkway and common greens landscape facilities. It is the Contractor’s responsibility to insure sufficient man hours are committed to the street, parkway, and common greens landscape facilities for complete objectives set forth in Special Provisions Section and Section 30, Schedule of Landscaping Maintenance Services. (A) Inspection (1) The City shall provide a representative of the Parks Manager to evaluate landscape services performed in the landscape facilities on a regular occurrence. The representative shall be the inspector. (2) The City may require the Contractor, or his local authorized representative, to ride along on inspections, if previous maintenance objectives by the Contractor are not in the best interest of the street, parkway and/or common greens facilities. The Contractor of his local authorized representative will be expected to take complete notes during such inspections. (3) Payment will be made for work satisfactorily completed by the Contractor. It shall be the Contractor’s responsibility to submit to the owner’s representative a written report of completion of work at the end of each month. The owner’s representative shall indicate in writing his acceptance or rejection of work and notify the contractor immediately of any unsatisfactory work. Unsatisfactory work shall be corrected within 24 hours and a report re-submitted indicating completion. Payment will be based on work completion reports submitted by the contractor and approved and signed by the owner’s representative. Payment shall ordinarily be for 100% of the contract price (per month). (4) Three months before the conclusion of this landscaping contractor on __________________________, the following three inspections shall take place. Exhibit A Exhibit A - Page 44 SP-27 (a) ____________________ (90 days). Irrigation main line test for ruptures or leakage. No visible leaks shall be accepted. (b) ____________________ (60 days). Automatic controller, valve control and sprinkler coverage efficiency test. Note: Main water line must be accepted before efficiency test is performed. (c) ____________________ (30 days). Walk-through with new Contractor, if applicable, to evaluate condition of landscape facilities, provide a punch-list to be completed by end of contract date, _________________. 23. Replacements and Extra Work General. The preceding chapters in these specifications have been written to provide landscape maintenance services which will keep the City’s landscaping and open space areas in a healthy and neat appearance year-round. The following items listed will clarify other landscape maintenance and material requirements which may not be included elsewhere in these specifications. (A) Replacement Cost to be Assumed by the Contractor (1) Damaged plant material, due to the Contractor’s maintenance practices, workpersonship or non-performance of services. Replacement standards shall be new container plants and shall be equal in size to the remaining growth in the ground or the surrounding existing mature size in the adjacent landscape area. Replacement plants shall be healthy rooted and vigorous. (a) Ground covers adjacent to pavement or structures shall be no closer to these than ½ their center to center spacing plus 25%. 24. Miscellaneous Items General. Routine maintenance items which are not considered extra work include, but are not limited to the following: (A) Concrete-Line Ditches – All concrete-lined ditches within the limits of a landscape facility shall be kept clear at all times, and the catch basins that these ditches empty into shall be thoroughly cleaned out periodically during the rainy season which is from October 15 to April 15. Edges should be checked periodically for erosion and damage to concrete structures. Catch basins more than 6 feet deep are not required to be cleaned by the Contractor. Special care will be taken by the Contractor to keep debris out of all basins while V-ditch maintenance is occurring. All debris or soils shall be exported from the site. Exhibit A Exhibit A - Page 45 SP-28 (B) Fences – It is not the Contractor’s responsibility to remove all graffiti from fences and walls within the limits of the landscape maintenance area. However, the Contractor is to immediately notify the City Inspector of any graffiti found in the street and parkway sites. (C) Gutters – Clean up weed, silt and gardening debris along curbway aprons along streets which border the landscape facilities (see hardscape below). Drainage channels (not concrete-lined) should be cleaned in like manner. (D) Painting – Aging irrigation controller boxes, utility boxes that service the landscape, and monument signage may have to be repainted (and rust controlled) once during the term of the contract. The Inspector will give specific direction as to the rust control and painting that will have to be done. (E) Decomposed Granite Pathways – Once during the term of the contract such pathways will be dressed with decomposed granite fines (not to exceed 10 cubic yards) and compacted as needed and will be treated with an approved binder. (F) Hardscape – All hardscape features located in or adjacent to the street and parkway landscaped medians shall be kept weed free at all times. These areas include but are not limited to curb and gutter, the transition joint area between the street paving and the gutter, concrete and asphalt pavement within the island median, sidewalks (i.e. cracks and control joints), curb returns, bomanite walkways and island fingers. All pedestrian walkways must be kept clean at all times of debris, clippings, soil mudflows, etc. 25. Standards for Completed Weed Abatement Work (A) Abatement Quality – All abatement work shall be completed so that all weeds, grass, vegetation and litter which could be expected to burn or are noxious and dangerous to public safety are completely removed so there is insufficient fuel to sustain or allow the spread of fire or the continuance of a public hazard. (B) Complete Abatement – Where complete abatement is required, as much as possible of the entire parcel shall be abated in accordance with the above quality standard. (C) Litter Removal – Means and includes cleaning, cleaning and /or taking and properly hauling to an approved dump site, all loose and removable material generally defined as litter in excess of 1 cubic yard, including, but not limited to furniture, appliances, vehicle parts and batteries, wood, cement, etc. Litter removal work shall be measured and paid for at the cubic yard price. (D) Hand-cleaning of Lots – Means hand cutting and removal of weeds or other vegetation along curbs, fence lines, steep embankments including Exhibit A Exhibit A - Page 46 SP-29 incidental litter under one cubic yard. Hand-cleaning work shall be measured and paid for at the square foot price. (E)Mowing – Means and includes mowing weeds and other vegetation to an approximate height of one (1) inch, as terrain allows or as otherwise directed by the Inspector, and hauling the mowed weeds/vegetation, including incidental litter matter under one cubic yard, to an approved dump site. Mowing work shall be measured and paid for at the square foot bid price. The litter removal under this contract will generally be for smaller amounts of litter that can be loaded onto a truck. Progress payment to the Contractor for ordered hand work shall be: 100% of the verified cost of the job billed, after passing inspection made by the Inspector, payable within a reasonable time following inspection but not more often than once a month. Ten percent of each progress payment paid the Contractor for work completed during each contract year will be withheld until after the date terminating the contract. The Notice of Completion and Resolution of Acceptance will be processed on or before thirty-five (35) days after termination of the contract for the work completed during the year. 26.Schedule of Landscaping Maintenance Services Minimum typical monthly Schedule of Landscape Services. The Inspector may change requirements as based upon seasonal or other considerations. (A)July (1)Continue maintenance care per specifications (2)Check drip irrigation systems for proper function. Flush and clean filters as needed. (3)Trim ground covers away from buildings, fences, trees, and other features. (4)Check young trees for deep watering. Supply irrigation as needed. (5)Apply bark mulch to required areas. (6)Prune shrubs to remove dead/diseased branches and to control growth. Exhibit A Exhibit A - Page 47 SP-30 (B) August (1) Continue maintenance care per specifications. (2) Cut out spent blossom spikes on shrubs. (3) Adjust irrigation to avoid wet spots and watering non-landscaped areas. (4) Edge vegetation along streets, sidewalks, retaining walls, etc. (5) Begin mole and gopher control program (C) September (1) Continue maintenance care per specifications. (2) Begin fall pre-emergence weed control. (3) Trim “suckers” and “water shoots” off of trees and treat with a growth regulator at time of cutting. Avoid asphaltic compounds which seal the wound. (4) Paint utility boxes as needed before rainy season sets in. (5) Repair decomposed granite pathways as needed and spray with an approved binder. (D) October (1) Continue maintenance care per specifications. (2) Check to be sure all appropriate shrubs and ground covers have been trimmed, edged, and sprayed to maintain desired shape through winter months. (3) Check drain grates, culverts, drainage ditches, and catch basins to be sure they are clear of all debris and vegetation. (4) Break water basins around young native and drought tolerant shrubs and trees on slopes. (5) Fertilize ground cover with a complete fertilizer. Use a slow release 3-6 month formulation. (E) November (1) Save pruning of deciduous shrubs and vines until spring bud push. (2) Check edges of culverts, drainage ditches, and catch basins for erosion of soil. Topsoil, ground cover, straw bales, or rip-rap Exhibit A Exhibit A - Page 48 SP-31 may have to be placed in the problem areas. Check for damage to drain structures. (3) Check all job sites for damage after each storm throughout winter months. (4) Edge vegetation along medians, streets, sidewalks, retaining walls, etc. (5) Complete pre-emergence weed control. (6) Dormant spraying of some shrubs, vines, and trees can be done. (7) Continue maintenance care per specifications. (F) December (1) Continue dormant spraying as needed. (2) Continue maintenance care per specifications. (3) Meet with the Inspector to establish a program for weed control for the following calendar year. At such time, provide the Inspector with a complete set of chemical labels and material safety date sheets. (4) Raise any irrigation boxes which are below grade. Box top should be 2” above finish grade in shrub areas; 1” above grade in turf areas. (G) January (1) Check ground drains and “V” ditches for debris blockage. Clear as needed, then export debris from site. (2) Scoop up silt that has run across sidewalks and other hardscape features. Export silts from site. (3) Begin grass and weed height control in non-irrigated and open areas. (4) Check for vertebrate pest activity. Control as is possible. (5) Continue dormant spraying. (6) Continue maintenance care per specifications. (7) Start irrigation coverage checks. Flush systems as required, to be performed every January. Exhibit A Exhibit A - Page 49 SP-32 (H) February (1) Mow high stands of ground cover like Hypericum and Hedera. Rake ground cover areas to remove dead vegetation, etc. (2) Continue irrigation coverage checks. (3) Make any extensive irrigation repairs. Obtain authorization for extra work. (4) Continue grass and weed height control (5) Begin springtime pre-emergent weed control. (6) Finish dormant spraying of shrubs, vines, etc. (7) Continue maintenance care per specifications. (8) Begin application of fertilizer in ground cover areas. (9) Begin dormant pruning of shrubs and vines. Avoid pruning heavy bleeders until after leafing is completed. (I) March (1) Check ground drains and “V” ditches for debris blockage. (2) Prune vegetation for line of site obstruction at street intersections. (3) Continue springtime pre-emergent weed control. (4) Finish irrigation coverage checks and extensive repairs. (5) Start and continue vigorous regime of snail control (bait every 2- 1/2 to 3 weeks) (6) Continue grass and weed height control. (7) Install fresh batteries in solid state and battery powered controllers. (8) Finish application of fertilizer in ground cover areas. (9) Complete replanting of ground cover damaged areas. (10) Continue dormant pruning of shrubs and vines. Avoid pruning heavy bleeders until after leafing is completed Exhibit A Exhibit A - Page 50 SP-33 (J) April (1) Continue strict regime of snail control. (2) Rebuild basins around young trees and shrubs for new plantings only. (3) Prune vegetation for line of sight obstruction at street intersection. (4) Check for aphid and other infestations in shrubs, ground covers, and trees. (5) City inspection of irrigation main piping for contract completion. (6) Finish springtime pre-emergence. (7) Continue grass and weed height control in non-irrigated and open spaces. (8) Continue maintenance care per specifications. (9) Cut out spent blossom spikes on shrubs, or as needed. (K) May (1) Re-fertilize ground cover areas still showing signs of nutrient deficiencies. (2) Regime of snail control should show results. Continue until satisfied. (3) Trim or replant damaged ground cover. (4) Complete grass and weed height control status report. Be aware of fire season start date. (5) Edge vegetation along medians, streets, sidewalks, retaining walls, etc. (6) City inspection of valves, sprinkler coverage for contract completion. (7) Continue maintenance cover per specifications. (8) Provide, in writing, a watering schedule for all controllers to the Inspector. Exhibit A Exhibit A - Page 51 SP-34 (L) June (1) Clean and adjust irrigation heads on a regular basis throughout the summer. (2) Establish summer water program. (3) Repair irrigation breaks promptly throughout summer. Extra work must be approved. (4) City inspection of common green facilities for contract completion. (5) Continue maintenance care per specifications. (6) Prune vegetation for line of sight obstruction at street intersections. COMMON GREENS AREAS: Location The location and limits of the grounds to be maintained are designated on the attached maps and are known as “Accepted City Common Green Areas”. The planters located in the cul-de-sac streets, curbs and gutters abutting these areas and all adjacent parking enclaves are included. All these areas are designated as Common Greens and do not include individual homeowners’ backyards, which are enclosed by fences, or the front or side yards or any private property: (A) West Park #1 & #2 consists of 10.5+ acres (B) Greenview Commons consists of 2+ acres (C) West Park #3 consists of 28+ acres (D) Willow Gardens consists of 2.4+ acres (E) Stonegate Ridge consists of 3+ acres 2302554.1 Exhibit A Exhibit A - Page 52 7. Proposal Sheet BID ITEM DESCRIPTION FROM TO LITTER PICKUP SERVICE FREQ. IRRIG. TYPE NOTES MONTHLY RATE ANNUAL COST 1 Callan Boulevard Carter Drive Westborough Boulevard 52 M 350 4200 2 Capay Circle / Lomitas Ave. Cuesta Drive Verano Drive 26 M 363.5 4362 3 Chestnut Avenue El Camino Real Mission Road 26 A 103.50 1242 4 Chestnut Avenue Hillside Boulevard Grand Avenue/Aldengat e Dr. 26 A a 39.50 474 5 East Grand Avenue Airport Boulevard Gateway Boulevard 26 A b, p 238.50 2862 6 El Camino Real medians Hickey Boulevard Noor Avenue 52 A c 2014 24168 7 Gellert Boulevard King Drive Westborough Boulevard 26 A 646.50 7758 8 Gellert Boulevard Westborough Boulevard Shannon Drive 26 A,M d 318.50 3822 9 Mission Road Chestnut Avenue Oak Avenue 26 A f 368.50 4422 10 Mitchell Avenue South Airport Boulevard W/O S.P.R.R. 26 M g 104.50 1254 11 South Airport Blvd. medians S.P.R.R. Underpass Beacon Street 26 N h 83 996 12 Westborough Boulevard 800' E/O Junipero Serra Blvd. Olympic Drive 52 A 749 8988 13 Westborough Boulevard Olympic Drive Skyline Boulevard 52 N i 207 2484 14 Westborough Boulevard W/O Camaritas Avenue El Camino Real 26 A k 197 2364 15 Elm Court Tamarack Ln. Park Way 12 M 89.50 1074 Exhibit A Exhibit A - Page 53 BID ITEM DESCRIPTION FROM TO LITTER PICKUP SERVICE FREQ. IRRIG. TYPE NOTES MONTHLY RATE ANNUAL COST 16 Forbes Boulevard Medians E.Grand Ave.Allerton 26 M 333 3996 17 East Grand Ave. Medians Gateway Blvd. Littlefield Ave. 26 A,M 210 2520 18 Hillside Blvd. Chestnut Ave. Dolores Way 12 A l 63 756 19 Hillside Blvd. Chestnut Ridgeview 26 N e 87.50 1050 20 Willow Avenue Dolores Way Estate Ct. 26 A 97.50 1170 21 Gateway Boulevard E.Grand Ave.Mitchell Ave. 26 A 327 3924 22 Airport Blvd. medians, shoulders and hook ramps Sister Cities Blvd. Brisbane City limits 12 A,N 312.50 3750 23 Airport Blvd. median & sidewalks Randolph Ave. South to S.P.R.R. underpass 52 A 259 3108 24 Slope on Airport Blvd. 2nd Lane (including south side) S.P.R.R. Overpass 12 N 159.50 1914 25 Hillside Blvd/Sister Cities Blvd Lincoln St. Airport Blvd 26 A 1131.50 13578 26 Hillside Blvd w/b shoulder including bus stop Irving St. South San Francisco Dr. 26 A 32.50 390 27 Hillside Blvd. N.Slope at end of school fence East to backflow control valve 26 N 185.50 2226 28 Randolph Ave slope/valley gutter Highland Ave. Airport Blvd. 12 A,N j 74 888 29 Beech St. median Spruce Ave. Larch Ave. 12 N m 40.50 486 30 Spruce Ave. median Miller Ave. Park Way 12 N n 104.50 1254 31 Hickey Blvd. median Hilton Ave. Junipero Serra Blvd. to Daly City limits 12 A o 59 708 32 Hickey Blvd. Turf areas at interchange at Junipero Serra 12 A 304.50 3654 33 Oyster Pt. Blvd. median Airport Blvd. Marina Blvd. 26 A 489 5868 34 Jack Drago Park E.Grand Ave. Gateway Boulevard 26 A q 656.50 7878 35 Sister Cities Linear Park Orange Ave. Spruce Ave. 26 A 1568 18816 Exhibit A Exhibit A - Page 54 BID ITEM DESCRIPTION FROM TO LITTER PICKUP SERVICE FREQ. IRRIG. TYPE NOTES MONTHLY RATE ANNUAL COST 36 Gus' island on Airport Blvd. Grand Ave. Miller Ave. 26 A NO CHARGE 0 0 37 Irish Town Greens Airport Blvd. between Armour and Linden 52 A 756 9072 38 Centennial Way / Trail San Bruno BART South San Francisco BART 52 A 8622.50 103470 39 Sculpture Garden at Orange Memorial Park North and West of Parking Lot, west of Tennis Drive 0 A r 979.50 11754 40 West Park 1 & 2 Common Greens 52 A 6591.50 79098 41 Greenview Commons Common Greens 26 A 559.50 6714 42 West Park 3 Common Greens 52 A 8571.50 102858 43 Willow Gardens Common Greens 52 A 1090 13080 44 Stonegate Common Greens 26 A 1114.50 13374 45 Linden Avenue Park Linden Avenue @ Pine Avenue 52 A 939 11268 46 Olympic Park Olympic Dr @ Dublin Dr 26 A 847.50 10170 47 Appian Way Median Westboroug h Boulevard Shannon Dr. 12 A 1157 13884 TOTAL BASE BID PRICE: 43,595.50 523,146 Total Base Bid Price in Words - For a 24 month contract term One million forty six thousand two hundred and ninety-two dollars and zero cents BrightView Landscape Services, Inc. 3/12/2018 Exhibit A Exhibit A - Page 55 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-416 Agenda Date:5/23/2018 Version:1 Item #:12. Motion to approve the Minutes for the meetings of April 11, 2018, April 25, 2018 and May 9, 2018. City of South San Francisco Printed on 5/17/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-426 Agenda Date:5/23/2018 Version:1 Item #:13. Motion confirming payment registers for May 23, 2018.(Richard Lee, Director of Finance) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 5/17/2018Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and4/30/2018 5/13/2018 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY ATTORNEY MEYERS, NAVE, RIBACK 5/2/2018 2671572018030183 E 100-04110-5003 90,804.21 SSF CITY ATTNY FEES MAR 2018 Payments issued for CITY ATTORNEY $90,804.21 CITY CLERK DAILY JOURNAL CORPORATION 5/4/2018 267229B3118165 E 100-02110-5024 72.60 ORD SUMMARY PUBLICATION - DOWNTOWN ST 5/4/2018 267229B3118179 E 100-02110-5024 68.20 ORD SUMMARY PUBLICATION - CFD ELECTION P 5/4/2018 267229B3125920 E 100-02110-5024 72.60 PUBLIC HEARING NOTICE FY 2018-2019 MASTER DOUBLETREE HOTEL 5/4/2018 267261CC369987 E 100-02110-5032 627.30 G R 2018 CCAC ANNUAL CONFERENCE AT DOUBL 5/4/2018 267261CC369989 E 100-02110-5032 57.21 G R MEAL @DOUBLETREE HOTEL BERKELEY, CA C KRISTA MARTINELLI-LARSON 5/4/2018 26724103/27/18 E 100-02110-5024 66.00 REIMBURSEMENT FOR RECORDING FEE RE: NOTI LISA MICHELLE POPE 5/4/2018 267247180429 E 100-02110-5024 312.50 TRANSCRIPTION SERVICES FOR MARCH 2, 18 SCH VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-02110-5071 99.00 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 WESCO GRAPHICS, INC 5/4/2018 26726544016 E 100-02110-5062 3,004.76 DISTRICT ELECTIONS POST CARD 25,500 PRINTIN Payments issued for CITY CLERK $4,380.17 CITY COUNCIL ADVANCED BUSINESS FORMS 5/4/2018 26720930459 E 100-01110-5025 79.28 KM-BUSINESS CARDS 5/4/2018 26720930460 E 100-01110-5025 144.59 LETTERHEAD FOR OFFICE OF THE MAYOR 5/9/2018 26727130465 E 100-01110-5025 158.47 EMBOSSED "MAYOR" #10 ENVELOPES (1 BOX OF CLEARLITE TROPHIES 5/11/2018 267453cc370553 E 100-01110-5025 76.48 LA: NAMEPLATE HOLDERS FOR CITY COUNCIL (X2 HAWI HAWAIIAN BBQ 5/11/2018 267453cc370403 E 100-01110-5031 24.22 HE: MEALS FOR 3 FOR SPEC CITY COUNCIL MTG 4 ITALIAN AMERICAN WOMEN'S CLUB 5/9/2018 26731905/10/18 E 100-01110-5030 105.00 MF RG MA KM ITAL AMER WOMEN'S CLUB ANN IZANAMI JAPANESE CUISINE 5/11/2018 267453cc370394 E 100-01110-5031 30.48 HE: MEALS AT COMMUNITY PUC MTG FOR TWO RICHARD GARBARINO 5/4/2018 267235042618 E 100-01110-5032 30.85 RG-EXPENSE REIMB LEAGUE STRATEGIC PLANNIN 5/4/2018 2672354/9-4/30 E 100-01110-5071 35.18 RG-EXPENSE REIMBURSEMENT FOR APRIL 2018 5/4/2018 2672354/9-4/30 E 100-01110-5032 185.85 RG-EXPENSE REIMBURSEMENT FOR APRIL 2018 SAN MATEO COUNTY ELECTIONS 5/4/2018 267252040318 E 100-01110-5025 125.00 HE FOR KM REQ FOR VOTER REG & MAP DATA SSF ASIAN ALLIANCE 5/9/2018 267367042818 E 100-01110-5030 80.00 LN, KM-SSF ASIAN ALLIANCE SCHOLARSHIP DINN 5/9/2018 267367042818 E 100-01110-5030 80.00 MA RG SSF ASIAN ALLIANCE SCHOLARSHIP EVENT SSF CHAMBER OF COMMERCE 5/9/2018 267387cc370373 E 100-01110-5030 45.00 RG: CHAMBER STATE OF THE CITY EVENT 2018 Monday, May 14, 2018 Page 1 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco CITY COUNCIL SSF INTERNATIONAL FIREFIGHTERS5/9/2018 267387cc370372 E 100-01110-5030 60.00 RG: SSF FIREFIGHTERS EVENT 4/7/18 5/9/2018 267387cc370374 E 100-01110-5030 60.00 PG: SSF FIREFIGHTERS EVENT 4/7/18 STAPLES BUSINESS ADVANTAGE 5/2/2018 2671948049435599/3745078E 100-01110-5020 21.50 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-01110-5020 71.46 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-01110-5020 30.27 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-01110-5020 39.33 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745079E 100-01110-5020 89.74 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745079E 100-01110-5020 92.24 CMO OFFICE SUPPLIES THAI SATAY RESTAURANT 5/11/2018 267453cc370400 E 100-01110-5031 71.23 HE: SPEC CC MTG MEALS FOR SIX 3/28/18 UCLA ANDERSON FORECAST 5/2/2018 267199CC369961 E 100-01110-5031 75.00 RL - 2018 SF ECONOMIC OUTLOOK EVENT REGIST VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-01110-5071 335.59 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 Payments issued for CITY COUNCIL $2,146.76 CITY MANAGER 15FIVE 5/11/2018 267453cc370358 E 100-05110-5021 32.40 MF: 15FIVE SUBSCRIPTION APR 2018 555 CALIFORNIA GARAGE 5/4/2018 267261cc370210 E 100-05110-5031 32.00 LA-PARKING FOR SSF BUSINESS TIMES MTG ALLIED SHIRTS 5/4/2018 267261cc370207 E 100-05110-5021 430.34 LA - T-SHIRTS FOR SPRING CLEAN-UP DAY 2018 AMAZON.COM 5/4/2018 267261cc364141 E 100-05110-5030 70.18 SB -- SUPPLIES FOR COOKIE PACKAGING EVENT 2 CCSF PARKING METER 5/11/2018 267453cc370456 E 100-05110-5031 5.13 ML: PARKING FOR BCDC MTG IN SF CLEARLITE TROPHIES 5/11/2018 267453cc370548 E 100-05110-5025 802.99 LA: CITY COUNCIL NAMEPLATE TEMPLATES COUNTY LEGAL SERVICE INC 5/9/2018 2672957068500 E 100-05110-5005 133.00 MESSENGER AND COUNTY DEED RECORDING SER CSMFO 5/9/2018 267387CC368833 E 100-05110-5031 -20.00 HE- REFUND DUE TO ILLNESS MF-PENIN E. BAY C DEBORAH GILL 5/11/2018 2674294/10-4/18/18 E 100-05110-5031 73.23 DG: EXP REIMB FOR APRIL 2018 ELIZA MANCHESTER 5/11/2018 2674344/23/18 E 100-05110-5031 100.08 EM: EXP REIMBURSEMENT APRIL 2018 FOX RENT A CAR 5/4/2018 267261cc367048 E 100-05110-5031 -150.00 MF/CC CAR RENTAL REFUND CITY MGRS MTG NE HEATHER ENDERS 5/2/2018 267120041918 E 100-05110-5033 87.85 HE-EXP REIMB-CITY HALL SAFETY TRAINING ICMA ONLINE 5/11/2018 267453cc370377 E 100-05110-5031 1,400.00 ML: ICMA ANNUAL MEMBERSHIP FEE 2018 IMPARK 5/11/2018 267453cc370375 E 100-05110-5031 34.00 ML: PARKING FOR SMITHGROUP MTG IN SF 3/23 5/11/2018 267453cc370376 E 100-05110-5031 34.00 ML: PARKING FOR SMITHGROUP MTG SF 4/16/1 ITALIAN AMERICAN WOMEN'S CLUB 5/9/2018 26731905/10/18 E 100-05110-5030 35.00 MF RG MA KM ITAL AMER WOMEN'S CLUB ANN LITTLE LUCCA DELI 5/11/2018 267453cc370405 E 100-05110-5031 43.77 HE: HARBOR DIST MTG-MEALS FOR FOUR 4/17/1 LUCKY'S 5/11/2018 267453cc370396 E 100-05110-5021 6.50 HE: SUPPLIES FOR YOUTH GOV DAY 2018 Monday, May 14, 2018 Page 2 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco CITY MANAGER MIKE FUTRELL 5/11/2018 2674274/11-4/30/18 E 100-05110-5031 182.23 MF-EXP REIMBURSEMENT FOR APRIL 2018 NEWSLIBRARY.COM 5/4/2018 267261cc369186 E 100-05110-5022 -855.35 REFUND FOR NEWSLIBRARY MEMBERSHIP PAYPAL 5/4/2018 267261cc370181 E 100-05110-5030 25.00 LA-TKT TO CHAMBER GOOD MORNING BRKFAST POSTMASTER- LINDEN OFFICE 5/2/2018 267174PERMIT #138 E 100-05110-5027 4,042.00 POSTAGE - CITYWIDE DISTRICT ELECTIONS POSTC ROSE MERY STORE 5/11/2018 267453cc370398 E 100-05110-5021 3.26 HE: SUPPLIES FOR YOUTH GOV DAY 2018 SAFEWAY STORE 5/4/2018 267261cc370162 E 100-05110-5031 23.14 LA-FOOD FOR EMPLOYEE TOWN HALL SAN FRANCISCO CHRONICLE 5/9/2018 267387cc370357 E 100-05110-5021 416.00 MF: SF CHRONICLE MEMBERSHIP RENEWAL 2018 SSF CHAMBER OF COMMERCE 5/11/2018 267453cc370407 E 100-05110-5031 45.00 HE FOR EM: CHAMBER TKT TO STATE OF CITY 5/3 STAPLES BUSINESS ADVANTAGE 5/2/2018 2671948048972566/3710063E 100-05110-5020 -49.15 RETD ITEM -- CREDIT CMO OFFICE SUPPLIES 5/2/2018 2671948048972566/3710063E 100-05110-5020 -76.46 RETD ITEM-CREDIT TO CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-05110-5020 9.82 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-05110-5020 21.62 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-05110-5020 71.46 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-05110-5020 30.28 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-05110-5020 -16.22 CREDIT FOR WRONG ITEM ORDERED 5/2/2018 2671948049435599/3745078E 100-05110-5020 39.34 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-05110-5020 15.99 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745078E 100-05110-5020 44.30 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745079E 100-05110-5020 89.74 CMO OFFICE SUPPLIES 5/2/2018 2671948049435599/3745079E 100-05110-5020 92.24 CMO OFFICE SUPPLIES 5/11/2018 267453cc370402 E 100-05110-5020 17.46 HE: CMO OFFICE SUPPLIES STARBUCKS 5/4/2018 267261cc370196 E 100-05110-5031 34.75 LA-FOOD FOR 10 AT MEASURE W AMBASSADOR 5/11/2018 267453cc370397 E 100-05110-5021 50.85 HE: BEVERAGES FOR YOUTH GOV DAY 2018 STATE OF CALIFORNIA 5/4/2018 267255293275 E 100-05110-5037 256.00 MARCH 2018 LIVESCAN SUBMISSIONS SUBWAY 5/11/2018 267453cc370590 E 100-05110-5030 357.54 LA: FOOD FOR 60-SPRING CLEANUP DAY 2018 TBC SAFETY 5/9/2018 267379631448-3 E 100-05110-5005 463.30 DIRECTIVE SIGNAGE FOR SPRING CLEANUP 2018 UCLA ANDERSON FORECAST 5/2/2018 267199CC369961 E 100-05110-5031 75.00 RL - 2018 SF ECONOMIC OUTLOOK EVENT REGIST UNIVERSITY CLUB SAN FRANCISCO 5/9/2018 267387cc370173 E 100-05110-5030 37.15 LA-FOOD FOR EXECUTIVE MGMT RETREAT FOR 1 VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-05110-5071 -270.73 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 Payments issued for CITY MANAGER $8,326.03 Monday, May 14, 2018 Page 3 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco COMMUNICATIONS AMAZON MKTPLACE 5/11/2018 267453cc370538 E 100-05130-5030 49.98 LA: MICROPHONE FOR IPHONE VIDEOS CANVA.COM 5/4/2018 267261cc370170 E 100-05130-5001 12.95 LA-GRAPHIC DESIGN MONTHLY SUBSCRIPTION FE 5/11/2018 267453cc370554 E 100-05130-5001 12.95 LA: GRAPHIC DESIGN MONTHLY SUBSCRIPTION CONSTANT CONTACT, INC. 5/4/2018 267261cc370193 E 100-05130-5001 195.00 LA-EMAIL SUBSCRIPTION FOR SSF BUSINESS MAR DESIGNOSAUR GRAPHICS, INC 5/4/2018 267261cc370158 E 100-05130-5025 850.00 LA-GRAPHIC DESIGN: QTRLY EVENTS CAL & SPANI 5/11/2018 267453cc370591 E 100-05130-5005 1,300.00 LA: GRAPHIC DESIGN CITYWIDE & EE NEWSLTR & INC ESSENCE PRINTING 5/2/2018 267122131084 E 100-05130-5025 163.87 LA-POSTER FOR SSF COMMUNITY MTG LESLIE ARROYO 5/11/2018 2674014/22-4/26/18 E 100-05130-5005 973.96 LA-EXP REIMBURSEMENT CSTI-PIO TRAINING PACIFIC DISPLAY INC 5/9/2018 2673434491 E 100-05130-5025 9,295.00 CHANGE-OUT OF LAMP POLE BANNERS IN SSF M POSTMASTER- LINDEN OFFICE 5/9/2018 267352PERMIT #138 E 100-05130-5027 4,045.00 POSTAGE - MAYOR'S STATE OF CITY TOWN HALL SPROUT SOCIAL 5/4/2018 267261cc370194 E 100-05130-5001 124.00 LA-SOCIAL MEDIA MONITORING SERVICES 3/20 T WESCO GRAPHICS, INC 5/11/2018 26745744040 E 100-05130-5025 3,004.76 LA: MAYOR TOWN HALL POSTCARD PRINTING Payments issued for COMMUNICATIONS $20,027.47 CITY TREASURER CHANDLER ASSET MGMT, INC 5/11/2018 2674141804SOSF E 100-03110-5001 7,414.93 APRIL 2018 INVESTMENT PORTFOLIO MGMT SVC Payments issued for CITY TREASURER $7,414.93 ECONOMIC & COMMUNITY DEVELOPMENT 4LEAF INC. 5/2/2018 267083J0596-17K E 100-10520-5005 3,620.80 BUILDING PLAN REVIEW SERVICES 12/01/17-12/ 5/2/2018 267083J0596-18C E 100-10520-5005 360.00 BUILDING PLAN REVIEW SERVICES 03/01/18-03/ 5/2/2018 267083J3523D E 100-10520-5005 16,184.25 BUILDING INSPECTION SERVICES HIX 11/01/17-1 5/2/2018 267083J3523H E 100-10520-5005 18,808.25 BUILDING INSPECTION SERVICES HIX 03/01/18-0 ADVANCED BUSINESS FORMS 5/2/2018 26708830444 E 100-10520-5025 46.50 BUSINESS CARDS RIETDORF 5/2/2018 26708830448 E 100-10520-5025 223.00 X STAMPER STAMPS (REVISION) 5/11/2018 26739630464 E 100-10110-5020 206.65 BUSINESS CARDS FOR ALEX G. - REGULAR AND BI ALLISON KNAPP WOLLAM 5/11/2018 2674335-2018 E 270-10413-5005 8,085.00 GENESIS IMPLEMENTATION CONSULTING SVCS 4 CALED 5/11/2018 267409300001221 E 100-10110-5020 100.00 JULIE BARNARD -CALED MEMBERSHIP RENEWAL CEDRIC MCNICOL 5/2/2018 26715502/09/17 E 100-10520-5021 32.75 REIMBURSEMENT FOR MOISTURE METER PURCH DAILY JOURNAL CORPORATION 5/9/2018 267298B3105655 E 100-10410-5024 93.50 NOTICE OF PUBLIC HEARING FOR PC MTG 3-15-1 5/9/2018 267298B3105663 E 100-10410-5024 62.70 NOTICE OF PUBLIC HEARING FOR PC MTG 3-15-1 5/9/2018 267298B3113832 E 100-10410-5024 72.60 NOTICE OF PUBLIC HEARING FOR PC MTG 4-5-18 Monday, May 14, 2018 Page 4 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT DAILY JOURNAL CORPORATION 5/9/2018 267298B3113848 E 100-10410-5024 93.50 NOTICE OF PUBLIC HEARING FOR PC MTG 4-5-18 5/11/2018 267420B3125591 E 100-10410-5024 57.20 NOTICE OF PUBLIC HEARING FOR PC MTG 5-10-1 DESIGNOSAUR GRAPHICS, INC 5/11/2018 267453cc370594 E 100-10110-5025 400.00 LA: BIOTECH AD RESIZE FOR SF BUSINESS TIMES ELIZA MANCHESTER 5/2/2018 26714904/26/17 E 100-10110-5031 63.30 REIMB-MILEAGE/PARKING FOR SF BUS TIMES FO EXPERTISE LLC 5/11/2018 26742530894 E 221-10970-5061 110.00 ANIP FILE CABINETS MOVED FR TRAILER--CORP Y FEDEX 5/9/2018 2673116-105-38371 E 100-10110-5020 57.60 FEDEX SERVICE TO OSB MEMBERS , H.R. 5/9/2018 2673116-134-83479 E 100-10110-5005 60.15 FEDEX SERVICE TO CHICAGO TITLE, J.B. 5/11/2018 2674266-12-80732 E 100-10110-5030 282.96 FEDEX SERVICE - SENT PACKAGES TO BIO PANELI 5/11/2018 2674266-156-92727 E 100-10410-5020 82.58 DRB PACKETS APRIL 2018 INC ESSENCE PRINTING 5/11/2018 267424130986 E 100-10110-5005 764.75 PUC PUBLIC MEETING, 4/18/18, POSTERS 5/11/2018 267424131303 E 100-10110-5005 682.81 PUC - PUBLIC MEETING, 5/2/18, POSTERS MAZE & ASSOCIATES 5/2/2018 26715328278 E 241-10880-5007 0.34 FY 2016-17 AUDIT SERVICES MEYERS, NAVE, RIBACK 5/2/2018 2671572018010264 E 270-10415-5003 124.00 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/2/2018 2671572018010265 E 270-10414-5003 1,348.00 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/2/2018 2671572018010267 E 270-10415-5003 217.00 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/2/2018 2671572018010274 E 270-10415-5003 241.50 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/2/2018 2671572018010275 E 270-10415-5003 93.00 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/2/2018 2671572018010277 E 270-10415-5003 692.00 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/2/2018 2671572018010278 E 270-10415-5003 5,800.50 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/2/2018 2671572018010280 E 270-10414-5003 2,026.50 LEGAL SVCS REIMBURSEMENT THRU JAN 2018 5/9/2018 2673382018020262 E 270-10115-5003 1,205.00 OPD- GREENLAND LAND CONVEYANCE -CR SERVI 5/9/2018 2673382018020274 E 100-10110-5005 456.00 938 LINDEN LRMP DISP OF PROP 5/9/2018 2673382018030191 E 100-10110-5005 256.50 200 LINDEN LRPMP DISP OF PROP 5/11/2018 2674372018030192 E 100-10110-5005 1,066.00 201,2017,217-219 GRAND AVENUE DISP OF PRO 5/11/2018 2674372018030193 E 100-10110-5005 142.50 938 LINDEN - PROP DISPOSITION MICHAEL BAKER INTL, INC 5/11/2018 2674381010867 E 222-10324-5001 658.75 PROFESSIONAL SERVICES FOR CDBG DEC, 2017 5/11/2018 2674381010867 E 222-10310-5005 1,742.89 PROFESSIONAL SERVICES FOR CDBG DEC, 2017 5/11/2018 2674381010868 E 222-10310-5005 3,141.25 PROFESSIONAL SERVICES FOR CDBG FOR DEC, 20 5/11/2018 2674381010868 E 222-10324-5001 82.50 PROFESSIONAL SERVICES FOR CDBG FOR DEC, 20 5/11/2018 2674381010874 E 222-10310-5005 3,035.46 PROFESSIONAL SERVICES FOR CDBG FOR JANUAR 5/11/2018 2674381010971 E 222-10310-5005 3,133.75 PREFESSIONAL SERVICES FOR CDBG FOR MARCH, 5/11/2018 2674381010978 E 222-10310-5005 2,205.00 SSF CDBG SERVICES FOR APRIL, 2018 Monday, May 14, 2018 Page 5 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT MICHAEL BAKER INTL, INC 5/11/2018 2674381010978 E 222-10324-5001 297.50 SSF CDBG SERVICES FOR APRIL, 2018 NELSON/NYGAARD CONSULT ASSOC 5/9/2018 26733971774 E 100-10410-5005 4,821.25 ON CALL SERVICES FOR TRAFFIC ENGINEERING 5/9/2018 26733972015 E 100-10410-5005 4,668.75 ON CALL SERVICES FOR TRAFFIC ENGINEERING OFFICETEAM INC 5/2/2018 26716450763506 E 221-10970-5061 231.42 DG -- AUDIT OF ANIP FILES (NOISE ABATEMENT P 5/2/2018 26716450767170 E 221-10970-5061 990.00 DG -- AUDIT OF ANIP FILES (NOISE ABATEMENT P 5/11/2018 26744250813591 E 221-10970-5061 1,224.41 DG: AUDIT OF ANIP FILES (NOISE ABATEMENT PR PLACEWORKS 5/9/2018 26735164712 E 100-10410-5005 1,581.30 DOWNTOWN TRANSIT CORE REZONE & CEQA 2/ 5/9/2018 26735164945 E 100-10410-5005 471.75 DOWNTOWN TRANSIT CORE REZONE & CEQA 3/ RICK PARRAS 5/2/2018 267167P12-0117 E 270-10415-5035 2,000.00 CITY ATTORNEY REIMBURSEMENT - 481 GRAND SAN FRANCISCO BUSINESS TIMES 5/11/2018 26744810101616 E 100-10110-5024 5,200.00 SF BUSINESS TIMES FULL PAGE ADVERTISEMENT SOUTH CITY LUMBER AND SUPPLY 5/2/2018 267192942462 E 100-10520-5021 150.24 HARD HATS FOR BUILDING STAPLES BUSINESS ADVANTAGE 5/2/2018 2671948049435439 E 100-10520-5020 185.10 MISC OFFICE SUPPLIES STARBUCKS 5/2/2018 267199CC370002 E 100-10110-5036 35.70 YM-SR BUILDING INSPECTOR ORAL BOARD 3/29/ STATE OF CALIFORNIA 5/4/2018 267255293275 E 100-10110-5037 32.00 MARCH 2018 LIVESCAN SUBMISSIONS VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-10520-5071 523.36 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-10411-5071 70.14 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-10410-5071 38.13 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-10115-5071 110.04 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-10110-5071 184.07 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 WEST COAST CODE CONSULTANTS 5/2/2018 267205I-410-218-02-01 E 100-10520-5005 11,515.57 FIRE L/S PLAN REVIEW SERVICES 02/01/18-02/28 5/2/2018 267205I-411-218-02-01 E 100-10520-5005 15,860.60 BUILDING PLAN REVIEW SERVICES 02/01/18-02/ 5/2/2018 267205I-411-218-02-03 E 100-10520-5005 9,520.00 FEB 2018 BUILDING INSPECTION SERVICES 5/2/2018 267205I-411-218-02-05 E 100-10520-5005 2,437.50 FEB 2018 BUILDING ADMIN SERVICES 5/2/2018 267205I-411-218-03-03 E 100-10520-5005 3,315.57 BUILDING INSPECTION SERVICES VENOOK 03/01/ 5/2/2018 267205I-411-218-03-05 E 100-10520-5005 2,177.50 MAR 2018 BUILDING ADMIN SERVICES Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $145,861.19 FINANCE ANTIGUA COFFEE SHOP 5/2/2018 267199CC369965 E 100-06110-5031 13.96 RL - HCM TEAM MEETING REFRESHMENTS BUON GUSTO RESTORANTE 5/2/2018 267199CC369963 E 100-06110-5031 64.26 RL - DINNER WITH TREASURER & CHANDLER ASS CSMFO 5/2/2018 267199CC369964 E 100-06110-5031 20.00 RL - CSMFO SUPER CHAPTER MEETING REGISTRA DAVID TAUSSIG & ASSOCIATES INC5/2/2018 2671131801121 E 100-06110-5005 675.00 JAN 2018-PROF CONSULTING SVCS-INFRASTRUC Monday, May 14, 2018 Page 6 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco FINANCE DAVID TAUSSIG & ASSOCIATES INC5/2/2018 2671131801122 E 100-06110-5005 11,357.42 JAN 2018-PROF CONSULTING SVCS-INFRASTRUC 5/2/2018 2671131802105 E 100-06110-5005 470.00 FEB 2018-PROF CONSULTING SVCS-INFRASTRUCT 5/2/2018 2671131802106 E 100-06110-5005 2,395.00 FEB 2018-PROF CONSULTING SVCS-INFRASTRUCT 5/2/2018 2671131803083 E 100-06110-5005 4,107.11 MAR 2018-PROF CONSULTING SVCS-INFRASTRUC FEDEX 5/11/2018 267453CC 370664 E 100-06210-5027 174.41 DELIVERY FEES GOVERNMENT FINANCE OFFICERS 5/2/2018 267199CC369962 E 100-06210-5031 580.00 RL - 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SAN MATEO CNTY GRAND JURY INTERVIEW P SSF CHAMBER OF COMMERCE 5/4/2018 267261CC370145 E 100-06110-5031 25.00 JB - EVENT REGISTATION R.LEE FOR GOOD MORN STARBUCKS 5/9/2018 267387CC370186 E 100-06110-5031 201.90 JB - SAMFOG MTG REFRESHMENTS 03/09/18 TELFORDS 5/4/2018 26725917006 E 100-06110-5005 12,695.93 APR 2018 HCM PROJECT MANAGER SVCS UCLA ANDERSON FORECAST 5/2/2018 267199CC369961 E 100-06110-5031 75.00 RL - 2018 SF ECONOMIC OUTLOOK EVENT REGIST VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-06110-5071 216.40 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 Payments issued for FINANCE $52,021.48 FIRE ADVANCED BUSINESS FORMS 5/4/2018 26720930458 E 100-11223-5021 46.60 BUSINESS CARDS ART'S PENINSULA LOCKSMITH 5/2/2018 267199cc369995 E 100-11720-5021 34.15 RW-KNOX KEYS BOX.NET BUS SRVCS, CA 5/2/2018 267199cc369949 E 100-11310-5021 45.00 KA-EMERGENCY PREPAREDNESS WEB LICENSES CACEO 5/4/2018 267219300006216 E 100-11210-5031 95.00 CA CODE ENFORCEMENT OFFICERS DUES CALIFORNIA EMS AUTHORITY 5/2/2018 267199cc36997 E 100-11610-5033 200.00 RW-STAFF DEVELOPMENT EMS RENEWAL APPLIC CARLOS ARROYO 5/2/2018 2670996/16/16-7/21/16 E 100-11720-5033 252.92 STAFF DEVELOPMENT COSTCO 5/4/2018 267261cc370131 E 100-11730-5021 351.73 CC-STATION 65 OPERATING SUPPLIES EB CESA COASTAL CHAPTER 5/2/2018 267199cc369948 E 100-11310-5033 10.00 KA-STAFF DEVELOPMENT WORKSHOP CESA Monday, May 14, 2018 Page 7 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco FIRE ECMS, INC. 5/4/2018 267231INV177856 E 100-11710-5061 57.53 UNIFORM REPAIR FASTRAK 5/2/2018 267199cc369947 E 100-11310-5033 25.00 KA-BRIDGE TOLLS STAFF DEVELOPMENT OES TRA FEDEX 5/4/2018 2672336-142-40414 E 100-11610-5027 40.08 POSTAGE 5/4/2018 2672336-150-06959 E 100-11110-5027 31.06 POSTAGE 5/4/2018 2672336-150-06959 E 100-11610-5027 60.39 POSTAGE 5/4/2018 2672336-157-51929 E 100-11610-5027 129.31 POSTAGE 5/4/2018 2672336-163-95536 E 100-11610-5027 20.28 POSTAGE GOSQ.COM 5/2/2018 267199cc370019 E 100-11610-5033 65.00 RW-FIRE PREVENTION OFFICERS ASSOCIATION R HEALTH & SAFETY INSTITUTE 5/2/2018 267199cc370050 E 100-11750-5021 583.13 RW-HEALTH AND SAFETY SUPPLIES - 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STAFF DEVELOPMENT CL UPS STORE 5/2/2018 267199cc370001 E 100-11210-5021 19.95 RW-OPERATING - SHIPPING KNOX LOCKS RETUR VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-11110-5071 547.51 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-11710-5045 440.72 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-11720-5071 75.29 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-11710-5071 1,039.69 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-11610-5071 559.74 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 Monday, May 14, 2018 Page 8 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco FIRE VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-11310-5071 41.09 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-11223-5071 38.45 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-11210-5071 529.26 CITYWIDE IPHONES, IPADS, MIFI/DATA - 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BOXED LUNCHES FOR 123 P STATE OF CALIFORNIA 5/4/2018 267255293275 E 100-09110-5037 64.00 MARCH 2018 LIVESCAN SUBMISSIONS VELOCITY COURIER SERVICE INC 5/9/2018 26739136879 E 100-09110-5027 174.00 EMPLOYEE RELATIONS COURIER SERVICES VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-09110-5071 44.05 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 Payments issued for HUMAN RESOURCES $13,575.86 INFORMATION TECHNOLOGY AMAZON WEB SERVICES, INC. 5/4/2018 267213110326299 E 785-16110-5040 134.53 CLOUD BACKUP SERVICES - AUGUST 2017 5/4/2018 267213134897084 E 785-16110-5040 246.46 CLOUD BACKUP SERVICES - APRIL 2018 AURORA 5/9/2018 267279180426 E 785-16110-5040 29,841.57 MCAFEE NEXT GEN ANTIVIRUS PROTECTION (3YR BMC SOFTWARE, INC 5/9/2018 2672851317169 E 785-16110-5040 2,837.46 TRACK-IT ANNUAL SUPPORT MAINTENANCE - EX CIVIC LLC 5/4/2018 2672241623 E 785-16110-5005 200.00 MONTHLY MAINTENANCE MYCIVIC APP - MAY 20 CLIENTFIRST TECHNOLOGY CONSULT5/4/2018 2672258791 E 785-16110-5001 2,660.00 IT DEPARTMENT MASTER PLANNING SERVICES - 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MEDLINE PRODUCTS; HAND SANITIZER CRE OCLC WESTERN 5/9/2018 2673400000595553 E 100-15110-5001 483.09 CATALOGING AND METADATA SUBMONTHLY PAN ASIAN PUBLICATIONS (USA) 5/9/2018 267346U-15584 E 100-15210-5022 1,065.43 INTERNATIONAL LANGUAGE BOOKS 5/9/2018 267346U-15592 E 100-15210-5022 846.87 INTERNATIONAL LANGUAGE BOOKS PAPER SOURCE 5/11/2018 267453cc370509 E 100-15110-5030 50.79 SS - PAPER PAYPAL 5/2/2018 267199CC370053 E 100-15110-5021 7.50 ABS - WEBSITE HISTORY TIMELINE 5/2/2018 267199CC370062 E 100-15110-5004 80.00 ABS - DISCOVER & GO CARTOON ART MUSEUM PENINSULA LIBRARY SYSTEM 5/2/2018 26716912356 E 100-15110-5001 1,584.15 UNIQUE MANAGEMENT QUARTERLY LIBRARY IN POLOLU CORPORATION 5/2/2018 267199CC370121 E 100-15110-5021 182.77 EM - PROGRAM SUPPLIES POSITIVE PROMOTIONS 5/9/2018 267387CC370293 E 100-15110-5030 377.08 SS- VOLUNTEER APPRECIATION GIFT RECORDED BOOKS, INC. 5/2/2018 26718075773704 E 100-15210-5043 32.61 A/V 5/9/2018 26735575770398 E 100-15210-5022 25.95 A/V 5/9/2018 26735575775395 E 100-15210-5043 54.63 A/V 5/9/2018 26735575776087 E 100-15210-5043 43.50 A/V SAFEWAY INC 5/2/2018 267187125129 E 100-15999-5021 257.41 PROGRAM REFRESHMENTS, PROJECT READ Monday, May 14, 2018 Page 11 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco LIBRARY SAFEWAY INC 5/2/2018 267187125129 E 100-15999-5999 250.00 PROGRAM REFRESHMENTS, PROJECT READ SAFEWAY STORE 5/2/2018 267199CC370086 E 100-15110-5031 30.72 EM - LIBRARY BOARD MEETING REFRESHMENTS ( 5/2/2018 267199CC370088 E 100-15110-5030 39.99 EM - STAFF APPRECIATION REFRESHMENTS 5/2/2018 267199CC370122 E 100-15110-5030 27.71 EM - REFRESHMENTS FOR NEW CIVIC CAMPUS/ F SAN FRANCISCO OPERA GUILD 5/2/2018 26718818-898 E 100-15999-5030 300.00 VOICES OF OUR COMMUNITY, PRESENTATION 5/4/2018 26725117-660 E 100-15999-5999 3,500.00 VOICES OF OUR COMMUNITY PRESENTATION SMART & FINAL STORES LLC 5/11/2018 267453cc370516 E 100-15999-5999 20.97 KB - PROGRAM REFRESHMENTS, HOMEWORK CL SPECIALTY'S CAFE & BAKERY 5/2/2018 267199CC370011 E 100-15110-5036 91.70 LITERACY SVCS COORDINATOR ORAL BOARD 4/1 SPRUCE CAFE 5/2/2018 267199CC370082 E 100-15110-5031 10.35 AT-MEETING - CAREER CONVERSATION (2) STAPLES CREDIT PLAN 5/2/2018 267199CC370129 E 100-15110-5021 12.65 EM - ETHICS TRAINING SUPPLIES TELEVISA PUBLISHING 5/4/2018 267261CC370217 E 100-15310-5022 -33.49 EM - TELEVISA SUBSCIRPTION CANCELLATION 5/4/2018 267261CC370217 E 100-15210-5022 -53.48 EM - TELEVISA SUBSCIRPTION CANCELLATION THAI SATAY RESTAURANT 5/11/2018 267453cc370618 E 100-15999-5999 194.82 KB - PROGRAM REFRESHMENTS, VITA THE GALE GROUP, INC 5/9/2018 26738163555270 E 100-15210-5022 56.42 BOOKS 5/9/2018 26738163562008 E 100-15210-5022 27.76 BOOKS 5/9/2018 26738163566880 E 100-15210-5022 25.98 BOOKS TOMO BOOKS USA 5/2/2018 2671962551 E 100-15210-5022 651.14 INTERNATIONAL LANGUAGE BOOKS - 5/2/2018 2671962552 E 100-15220-5022 500.37 BOOKS - INTERNATIONAL LANGUAGE 5/2/2018 2671962553 E 100-15220-5022 62.91 BOOKS 5/2/2018 2671962554 E 100-15210-5022 293.54 INTERNATIONAL LANGUAGE BOOKS TRADER JOE'S 5/2/2018 267199CC370081 E 100-15110-5031 18.30 AT - PLP MID MANAGEMENT FORUM REFRESHM USPS 5/2/2018 267199CC370127 E 100-15110-5027 7.10 EM - POSTAGE FOR LIBRARY BOARD PACKETS VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-15110-5071 160.57 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-15430-5071 38.23 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 Payments issued for LIBRARY $19,196.98 NON-DEPARTMENTAL AT&T 5/2/2018 2671009391060753 E 781-07210-5071 2,726.26 PHONE CHARGES 5/2/2018 2671009391060855 E 781-07210-5071 1,550.63 PHONE CHARGES 5/2/2018 2671009391060926 E 781-07210-5071 426.04 PHONE CHARGES 5/2/2018 2671009391060935 E 781-07210-5071 432.26 PHONE CHARGES 5/11/2018 267402650 829 1947 221 7 E 781-07210-5071 183.47 PHONE CHARGES Monday, May 14, 2018 Page 12 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco NON-DEPARTMENTAL COMCAST CABLE COMMUNICATION IN5/9/2018 2672938155 20 044 0695734 E 781-07210-5071 178.25 BUSINESS INTERNET/VOICE SERVICE 5/11/2018 2674178155 20 044 0045948 E 100-07110-5001 42.81 CITY HALL CONFERENCE ROOMS BUSINESS CABL COUNTY OF SAN MATEO-AIRPORT 5/4/2018 267226040618 E 100-07110-5031 750.00 ANNUAL CONTRIBUTION TO ROUNDTABLE OPER DKS ASSOCIATES 5/9/2018 2673040065565 E 784-07511-5005 4,410.00 ON CALL TRAFFIC ENGINEERING SERVICES FY 17- DU-ALL SAFETY LLC 5/9/2018 26730519758 E 100-07110-5001 11,575.00 SAFETY PROGRAM CONSULTANT SERVICES 04/30 EMPLOYEE BENEFIT SPECIALISTS 5/4/2018 267232SSF0518 E 783-00000-4342 316,551.60 MAY 2018 HEALTH INSURANCE PREMIUM W/PBI 5/4/2018 267232SSF0518 E 783-00000-4341 568,491.56 MAY 2018 HEALTH INSURANCE PREMIUM W/PBI 5/4/2018 267232SSF0518 E 783-00000-4349 30,016.12 MAY 2018 HEALTH INSURANCE PREMIUM W/PBI 5/9/2018 2673070086582-IN E 783-00000-4341 1,732.50 PROFESSIONAL SERVICES - ACA 1095C 2017 FOR 5/9/2018 267307EIA24260 E 783-00000-4341 65,571.48 MAY 2018 BALANCE PREMIUM - DENTAL & VISIO IMPACT TELECOM 5/2/2018 267136608627432 E 781-07210-5071 133.34 LD PHONE CHARGES-ACCT 5202925098 NG'S COOKING 5/9/2018 267387CC370600 E 100-07110-5030 501.46 MS - CITIZEN'S ACADEMY - POLICE DEPT PACIFIC GAS & ELECTRIC COMPANY5/2/2018 2671660455280904-0 E 781-07210-5070 10.51 GAS/ELECTRIC SERVICE 5/2/2018 2671665053123842-1 E 781-07210-5070 8.29 GAS/ELECTRIC SERVICE 5/2/2018 2671665446039888-3 E 781-07210-5070 94.10 GAS/ELECTRIC SERVICE 5/2/2018 2671665561797483-1 E 781-07210-5070 1,621.03 GAS/ELECTRIC SERVICE 5/2/2018 2671668767824245-1 E 781-07210-5070 264.98 GAS/ELECTRIC SERVICE 5/2/2018 2671668955325440-3 E 781-07210-5070 51.43 GAS/ELECTRIC SERVICE 5/2/2018 2671668996992104-1 E 781-07210-5070 96.97 GAS/ELECTRIC SERVICE 5/2/2018 2671669473336735-6 E 781-07210-5070 60.14 GAS/ELECTRIC SERVICE 5/9/2018 2673440211654236-2 E 781-07210-5070 37.86 GAS/ELECTRIC SERVICE 5/9/2018 2673445548997000-8 E 781-07210-5070 2,086.92 GAS/ELECTRIC SERVICE 5/9/2018 2673446152070396-0 E 781-07210-5070 43.17 GAS/ELECTRIC SERVICE 5/9/2018 2673448286202617-4 E 781-07210-5070 294.53 GAS/ELECTRIC SERVICE 5/9/2018 2673448923172305-0 E 781-07210-5070 32.28 GAS/ELECTRIC SERVICE 5/9/2018 2673455616338496-1 E 781-07210-5070 94,348.85 GAS/ELECTRIC SERVICE PERFORMANCE BICYCLE 5/9/2018 267387CC370309 E 783-07310-5061 500.00 MM-BIKE COMPUTER PROGRAM - WELLNESS SAFEWAY STORE 5/9/2018 267387CC370598 E 100-07110-5030 11.98 MS-CITIZEN'S ACADEMY - POLICE DEPT TOTAL ADMINISTRATIVE SVCS CORP5/9/2018 267385IN1245543 E 783-00000-4342 250.00 ADMINISTRATIVE-PLAN AMENDMENT FEE Payments issued for NON-DEPARTMENTAL $1,105,085.82 Monday, May 14, 2018 Page 13 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PARKS & RECREATION A+ LIVESCAN SERVICES 5/9/2018 2672683407 E 100-17275-5037 99.00 FINGERPRINTS/ SPILLAN 5/9/2018 2672683417 E 100-17275-5037 297.00 FINGERPRINTS/EBERLE,DELUCCHI,COLLARA ACE FIRE EQUIPMENT & SVC CO 5/2/2018 2670865284 E 100-17410-5005 877.32 FIRE ALARM SVC - CORP YARD 5/2/2018 2670865285 E 100-17410-5005 334.56 FIRE ALARM SVC - CORP YARD 5/2/2018 2670865294 E 100-17410-5005 107.50 FIRE ALARM SVC - WESTBOROUGH BLDG 5/2/2018 2670865295 E 100-17410-5005 265.07 FIRE ALARM SVC - W.ORANGE LIBRARY 5/2/2018 2670865298 E 100-17410-5005 227.28 FIRE ALARM SVC - MSB 5/2/2018 2670865299 E 100-17410-5005 234.39 FIRE ALARM SVC - MSB/POLICE 5/2/2018 2670866856 E 100-17410-5005 214.78 FIRE ALARM SVC - CLC 5/2/2018 2670866857 E 100-17410-5005 95.00 FIRE ALARM SVC - SIEBECKER 5/2/2018 2670866859 E 100-17410-5005 232.00 FIRE ALARM SVC - CITY FACILITIES 5/2/2018 2670866871 E 100-17410-5005 255.03 FIRE ALARM SVC - CITY FACILITIES 5/2/2018 2670866872 E 100-17410-5005 114.78 FIRE ALARM SVC - GRAND AVE LIBRARY 5/2/2018 2670866873 E 100-17410-5005 356.72 FIRE ALARM SVC - MPG 5/2/2018 2670866895 E 100-17410-5005 145.00 FIRE ALARM SVC - TERRABAY 5/2/2018 2670867587 E 100-17410-5005 470.76 FIRE ALARM SVC - CITY FACILITIES 5/2/2018 2670867588 E 100-17410-5005 298.14 FIRE ALARM SVC - CITY FACILITIES 5/2/2018 267086S-4632 E 100-17410-5005 1,662.22 FIRE ALARM SVC - CITY FAC 5/2/2018 267086S-4633 E 100-17410-5005 295.00 FIRE ALARM SVC - MSB 5/9/2018 2672695286 E 100-17410-5005 125.00 FIRE ALARM SVC - CORP YARD 5/9/2018 2672696858 E 100-17410-5005 484.44 FIRE ALARM SVC - MAGNOLIA ALERT DOOR SERVICE INC 5/2/2018 26709179343 E 100-17410-5005 925.00 DOOR REPAIRS - CORP YARD 5/2/2018 26709179405 E 100-17410-5005 300.00 FACILITIES - CORP YARD BACK DOOR REPAIR ALL INDUSTRIAL ELECTRIC SUPPLY5/2/2018 2670925181623 E 100-17420-5050 70.12 ELECTRICAL SUPPLIES AMAZON MKTPLACE 5/11/2018 267453CC370625 E 100-17210-5061 197.31 DS - THERMAL RECEIPT PRINTER FOR NEW REG. S 5/11/2018 267453CC370626 E 100-17210-5061 2,580.32 DS - SOFTWARE FOR NEW REG. SOFTWARE - CIVI 5/11/2018 267453CC370627 E 100-17210-5061 32.75 DS - NEW SOFTWARE FOR REGISTRATION SOFTW 5/11/2018 267453CC370628 E 100-17210-5061 30.34 DS - TABLET FOR NEW REGISTRATION SOFTWARE ARAMARK UNIFORM SERVICES 5/2/2018 267098758559633 E 100-17410-5034 38.02 UNIFORMS FOR FACILITIES DIV 5/2/2018 267098758571498 E 100-17410-5034 38.02 FACILITIES UNIFORMS 5/2/2018 267098758583323 E 100-17410-5034 38.02 FACILITIES UNIFORMS 5/11/2018 267400758595195 E 100-17410-5034 87.57 UNIFORMS FOR FACILITIES DIV Monday, May 14, 2018 Page 14 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PARKS & RECREATION ARAMARK UNIFORM SERVICES 5/11/2018 267400758595198 E 100-17320-5034 492.30 UNIFORMS FOR PARKS DIV ARTISTS ON WHEELS 5/9/2018 267278060118 E 100-17275-5001 1,826.66 MINI TRIP FIELD TRIP/SUMMER CAMP B&B CUSTOM DESIGNS 5/9/2018 26728017078 E 100-17240-5021 22.51 SPORTS SUPPLIES 5/9/2018 26728017087 E 100-17275-5001 885.69 SUMMER TSHIRTS/CAMPERS BROADMOOR LUMBER & PLYWOOD CO 5/2/2018 26710347022 E 100-17320-5050 511.29 MULCH 5/11/2018 26740747194 E 100-17320-5050 102.70 PARKS DIV - OPER SUP BURLINGAME HARDWARE 5/11/2018 267453CC370623 E 100-17276-5061 25.00 DS - PROGRAM SUPPLIES CHRYSTAL BOWDRY 5/9/2018 2672874/19/18 E 100-17275-5061 78.66 ART SHOW SUPPPLIES REIMB 5/11/2018 2674064/23/18 E 100-17275-5021 57.39 PROGRAM SUPPLIES CINTAS FIRST AID & SAFETY 5/2/2018 2671078403603826 E 100-17420-5021 2,024.69 CORP YARD SAFETY SUPPLIES - FEB, MARCH, APRI CITY MECHANICAL INC 5/2/2018 26710843888 E 100-17420-5050 727.50 PERIODIC WATER TREATMENT @ MPG 5/2/2018 26710845527 E 100-17420-5050 724.15 HVAC MAINT @ FIRE STATION #61 5/2/2018 26710845600 E 100-17420-5050 1,260.49 HVAC MAINT @ FIRE STATION #61 5/2/2018 26710845601 E 100-17420-5050 604.50 HVAC MAINT @ W.ORANGE LIBRARY 5/2/2018 26710845602 E 100-17420-5050 865.90 HVAC MAINT @ CLC 5/2/2018 26710845603 E 100-17420-5050 984.87 HVAC MAINT @ FIRE STATION #61 5/2/2018 26710845604 E 100-17420-5050 698.26 HVAC MAINT @ MSB 5/2/2018 26710845611 E 100-17420-5050 515.40 HVAC MAINT @ CORP YARD 5/2/2018 26710845612 E 100-17420-5050 2,031.63 HVAC MAINT @ OMP POOL 5/2/2018 26710845727 E 100-17420-5050 785.26 HVAC MAINT @ CORP YARD 5/2/2018 26710845752 E 100-17420-5050 1,951.79 HVAC MAINT @ MSB 5/2/2018 26710845792 E 100-17420-5050 1,485.41 HVAC MAINT @ FERNEKES 5/2/2018 26710845795 E 100-17420-5050 1,256.73 HVAC MAINT @ MPG 5/2/2018 26710845796 E 100-17420-5050 1,189.01 HVAC MAINT @ CITY HALL 5/2/2018 26710845797 E 100-17420-5050 1,038.40 HVAC MAINT @ GRAND LIBRARY 5/2/2018 26710845798 E 100-17420-5050 698.26 HVAC MAINT @ FS 63 5/2/2018 26710845799 E 100-17420-5050 698.26 HVAC MAINT @ DISPATCH 5/2/2018 26710845805 E 100-17420-5050 780.00 HVAC MAINT @ FERNEKES BLDG. 5/2/2018 26710845839 E 100-17420-5050 2,095.00 HVAC- REPLACE INDUCER MOTOR @ FS 61 COLE SUPPLY COMPANY, INC. 5/2/2018 267109240888-2 E 100-17420-5021 29.27 CITY FAC - CUSTODIAL SUPPLIES 5/2/2018 267109240888-4 E 100-17420-5021 29.27 FACILITIES OPER SUPPLIES 5/2/2018 267109242310 E 100-17410-5021 1,054.63 CITY FAC - CUSTODIAL SUPPLIES Monday, May 14, 2018 Page 15 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PARKS & RECREATION COLE SUPPLY COMPANY, INC. 5/2/2018 267109242765 E 100-17420-5021 601.19 FACILITIES OPER SUPPLIES 5/2/2018 267109243573 E 100-17420-5021 127.28 FACILITIES OPER SUPPLIES 5/2/2018 267109243575 E 100-17420-5021 3,048.39 FACILITIES OPER SUPPLIES 5/2/2018 267109243575-1 E 100-17420-5021 95.01 FACILITIES OPER SUPPLIES 5/2/2018 267109244344 E 100-17420-5021 641.17 FACILITIES OPER SUPPLIES 5/2/2018 267109244344-1 E 100-17420-5021 136.56 FACILITIES OPER SUPPLIES 5/11/2018 267416222959 E 100-17420-5021 263.21 CITY FAC - CUSTODIAL SUPPLIES 5/11/2018 267416244344-2 E 100-17420-5021 13.04 CITY FAC - CUSTODIAL SUPPLIES 5/11/2018 267416246009 E 100-17420-5021 2,256.82 CITY FAC - CUSTODIAL SUPPLIES 5/11/2018 267416246009-1 E 100-17420-5021 131.03 CITY FAC - CUSTODIAL SUPPLIES 5/11/2018 267416247003 E 100-17420-5021 1,091.43 CITY FAC - CUSTODIAL SUPPLIES COMCAST CABLE COMMUNICATION IN5/9/2018 2672938155 20 044 0216218 E 100-17276-5021 53.91 MONTHLY CABLE BILL FOR MAGNOLIA SENIOR CE 5/9/2018 2672938155 20 044 0252494 E 100-17240-5021 37.43 MONTHLY CABLE BILL FOR TERRABAY BLDG. FOR CRISTINA RODRIGUEZ 5/9/2018 2673573/24-3/28/18 E 100-17275-5061 442.68 SPRING CAMP SUPPLIES REIMB 5/11/2018 2674451/20-5/6/18 E 100-17275-5021 390.11 PROGRAM & ART SHOW SUPPLIES REIMB 5/11/2018 2674455/7/18 E 100-17275-5021 500.00 CASH ADVANCE/SUMMER CAMP DANELE DIXON 5/9/2018 2673034/11-4/16/18 E 100-17275-5061 255.25 ART SHOW SUPPLIES REIMB 5/11/2018 2674215/7/18-1 E 100-17275-5021 500.00 CASH ADVANCE/SUMMER CAMP DEA SECURITY SYSTEMS CO INC 5/2/2018 267115C051201840 E 100-17410-5005 234.00 FIRE ALARM @ MPG DEVIL MOUNTAIN NURSERY 5/2/2018 267116178234/1 E 100-17320-5050 1,001.49 PLANTS FOR ORANGE PARK 5/2/2018 267116J58782/1 E 100-17970-5061 3,330.32 PLANTS FOR ECCLES & HICKEY ISLANDS DIANA GONZALEZ 5/9/2018 2673153/4-4/5/18 E 100-17275-5061 478.12 PROGRAM SUPPLIES REIMB 5/9/2018 2673153/4-4/5/18 E 100-17999-5999 174.20 PROGRAM SUPPLIES REIMB 5/11/2018 2674304/11/18 E 100-17999-5999 66.88 PROGRAM SUPPLIES DIRECT PROMOTIONALS 5/9/2018 267387CC369976 E 100-17210-5061 150.00 EO - MAGNETS FOR LAUNCH OF NEW CIVIC REC S DISCOUNT SCHOOL SUPPLY 5/9/2018 267302P36788970101 E 100-17275-5021 315.56 PROGRAM SUPPLIES 5/9/2018 267302P36789020101 E 100-17275-5021 481.86 PROGRAM SUPPLIES/SEIBECKER 5/9/2018 267302P36789100101 E 100-17999-5999 172.52 LITTLE STEPS/PROGRAM SUPPLIES EWING IRRIGATION PRODUCTS INC 5/2/2018 2671235153225 E 100-17970-5061 620.69 HICKEY MEDIAN IRRIGATION SUPPLIES 5/2/2018 2671235171730 E 100-17970-5061 1,558.05 ECCLES IRRIGATION SUPPLIES FASTRAK 5/11/2018 267453CC 370714 E 100-17410-5001 6.25 DB CC- FASTRAK REPLENISHMENT 5/11/2018 267453CC 370714 E 100-17310-5001 6.25 DB CC- FASTRAK REPLENISHMENT Monday, May 14, 2018 Page 16 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PARKS & RECREATION FASTRAK 5/11/2018 267453CC 370716 E 100-17310-5001 12.50 DB CC- FASTRAK REPLENISHMENT 5/11/2018 267453CC 370716 E 100-17410-5001 12.50 DB CC- FASTRAK REPLENISHMENT FLOW TEC INC 5/2/2018 26712630792 E 100-17420-5050 652.50 GRAND LIBRARY ER SEWER CALL FOOD SERVICE PARTNERS OF CA 5/9/2018 267313SSF0181 E 100-17276-5061 2,272.65 SENIOR MEALS FOR THE MONTH OF APRIL 2018 ( 5/9/2018 267313SSF0182 E 100-17276-5061 278.00 40 ADDITIONAL SENIOR MEALS FOR APRIL 2018 FRANCISCO RODRIGUEZ 5/11/2018 2674465/7/18-2 E 100-17275-5021 500.00 CASH ADVANCE/SUMMER CAMP FRANK AND GROSSMAN 5/2/2018 267127152722 E 233-17533-5050 1,121.00 APRIL 2018 - LANDSCAPE MAINTENANCE 5/2/2018 267127152722 E 234-17530-5050 6,110.00 APRIL 2018 - LANDSCAPE MAINTENANCE 5/2/2018 267127152722 E 100-17320-5001 21,750.00 APRIL 2018 - LANDSCAPE MAINTENANCE 5/2/2018 267127152722 E 232-17532-5050 1,210.00 APRIL 2018 - LANDSCAPE MAINTENANCE 5/2/2018 267127152722 E 231-17531-5050 7,909.00 APRIL 2018 - LANDSCAPE MAINTENANCE 5/4/2018 26723440447692 E 234-17530-5050 3,800.00 ATHY/DUHALLOW LANDSCAPE MAINT. 5/4/2018 26723440447693 E 100-17970-5061 16,400.00 HICKEY MEDIAN PHASE II GRAND AVENUE HARDWARE 5/2/2018 26713014284/2991 E 100-17420-5050 123.49 FACILITIES OPER SUPPLIES HOLIDAY CLEANERS SSF 5/11/2018 267453CC370630 E 100-17276-5061 85.00 DS - CLEAN EASTER BUNNY SUIT FOR EGG HUNT HOUSE OF COLOR SSF 5/2/2018 267135105207 E 100-17420-5050 25.17 FACILITIES OPER SUPPLIES - FS 63 HUB INTERNATIONAL INSUR SVCS 5/9/2018 267318HubInsApril18 E 100-17210-5004 2,128.26 INS. PAYMENT FOR FACILITY RENTALS FOR APRIL KELLY-MOORE PAINT CO INC 5/2/2018 2671401102-00000577934 E 100-17420-5050 73.07 FACILITIES OPER SUPPLIES KIM MORRISON 5/11/2018 2674395/7/18-4 E 100-17275-5021 500.00 CASH ADVANCE/SUMMER CAMP LINCOLN EQUIPMENT INC 5/9/2018 267331EW010419 E 100-17230-5021 51.87 OMP POOL MAINTENANCE SUPPLIES 5/9/2018 267331EW010844 E 100-17230-5021 527.87 OMP POOL MAINTENANCE SUPPLIES 5/9/2018 267331EW010846 E 100-17230-5021 851.13 CHLORINE FOR OMP POOL LIND MARINE INCORPORATED 5/2/2018 26714656225 E 100-17320-5050 220.58 BOCCE COURT FLOUR LOWE'S CREDIT SERVICES 5/2/2018 267147259786 E 100-17420-5050 -141.22 CITY FAC - OPER SUPP 5/2/2018 267147901041 E 100-17420-5050 36.18 CITY FAC - OPER SUPP 5/2/2018 267147902089 E 100-17420-5050 31.84 OMP POOL - OPER SUPP 5/2/2018 267147902528 E 100-17420-5050 17.85 CITY HALL - OPER SUPP 5/2/2018 267147902587 E 100-17320-5050 30.95 TOWING JOHN DEER 5/2/2018 267147902661 E 100-17420-5050 12.01 OMP POOL - OPER SUPP 5/2/2018 267147902668 E 100-17420-5050 95.36 FACILITIES OPER SUPPLIES 5/2/2018 267147902712 E 100-17420-5050 87.05 OPER SUPPLIES FOR FS 63 5/2/2018 267147915468 E 100-17420-5050 -31.40 CITY FAC - OPER SUPP Monday, May 14, 2018 Page 17 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PARKS & RECREATION LOWE'S CREDIT SERVICES 5/2/2018 267147916388 E 100-17420-5050 20.69 CORP YARD - OPER SUPP 5/2/2018 267147916473 E 100-17420-5050 -20.68 CORP YARD - OPER SUPP 5/2/2018 267147923247 E 100-17420-5050 13.11 CORP YARD - OPER SUPP MICHAEL BOROVINA 5/9/2018 267286May 1, 2018 E 100-17250-5021 149.56 REIMBURSEMENT FOR EVENT SUPPLIES 5/11/2018 2674055/9/2018 E 100-17250-5021 276.17 EMPLOYEE REIMBURSEMENT - EVENT SUPPLIES MICHAEL COSMAN 5/11/2018 26741810/14-11/12/17 E 100-17275-5061 154.86 GARDEN SUPPLIES FOR CHILDCARE PROGRAMS MORTONS WARM SPRINGS, LLC 5/9/2018 267387cc370269 E 100-17275-5029 3,360.00 LA-SUMMER CAMP FIELD TRIP ORCHARD SUPPLY 5/11/2018 267453CC370624 E 100-17230-5050 14.17 DS - CLEANING SUPPLIES FOR OMP POOL PENINSULA SPORTS OFFICIALS 5/9/2018 267348101829 E 100-17240-5001 446.00 UMPIRE FEES FOR SPORTS PROGRAMS PHUONG TRAN 5/9/2018 267386SSF14 E 100-17111-5061 250.00 SSF CULTURAL ARTS BANNER DESIGN PRECISION CONCRETE CUTTING 5/2/2018 26717549225 E 100-17320-5050 456.98 BRENTWOOD PARK SIDEWALK REPAIR PRISTINE SCREENS LLC 5/9/2018 267387CC369977 E 100-17210-5061 822.18 EO - SCREEN CLEANER STICKERS -IPHONE - LAUN PRODUCTIVE PRINTING & GRAPHICS5/9/2018 26735332439 E 100-17240-5021 256.74 K2 BASKETBALL FLYERS QUENCH USA, INC. 5/2/2018 267179INV01192499 E 100-17420-5050 21.85 FILTERED WATER - CORP YARD REFRIGERATION SUPPLIES DISTRIB5/2/2018 26718139241548-00 E 100-17320-5050 69.81 FACILITIES OPER SUPPLIES ROCHESTER MIDLAND CORPORATION 5/2/2018 267182INV00037536 E 100-17410-5005 186.43 CITY FAC - CUSTODIAL SUPPLIES 5/2/2018 267182INV00037537 E 100-17410-5005 54.38 CITY FAC - CUSTODIAL SUPPLIES ROMEO PACKING COMPANY 5/2/2018 267183132698 E 100-17320-5050 1,957.50 WEED CONTROL ROOFLINE SUPPLY & DELIVERY 5/2/2018 26718511139227-001 E 100-17420-5050 165.45 FACILITIES OPER SUPPLIES SAN FRANCISCO WINE SCHOOL 5/9/2018 2673603406 E 100-17260-5061 370.00 FEES FOR WINE TASTING CLASSES 5/9/2018 2673603414 E 100-17260-5061 150.00 FEE FOR WINE CLASS -INTRO TO CALIFORNIA SPR SAN JOSE GIANTS 5/9/2018 2673616/28/18 EVENT E 100-17275-5001 945.00 SAN JOSE GAINTS TICKETS/ FOF CAMP SARAH BOONE 5/11/2018 2674045/7/18-3 E 100-17275-5021 500.00 CASH ADVANCE/SUMMER CAMP SMART & FINAL STORES LLC 5/9/2018 267364023428 E 100-17275-5021 21.63 PROJECT SUPPLIES/PONDO 5/9/2018 267364024048 E 100-17275-5021 239.32 PONDO SNACK SUPPLY 5/9/2018 267364024055 E 100-17275-5021 14.99 PONDO SNACK SUPPLY 5/9/2018 267364024329 E 100-17275-5021 27.04 PROJECT SUPPLIES/MV 5/9/2018 267364025822 E 100-17275-5021 747.59 WESTBOROUGH SNACK SUPPLY 5/9/2018 267364026036 E 100-17275-5021 287.58 MONTE VERDE SUPPLIES 5/11/2018 267453CC370620 E 100-17276-5061 144.28 DS - EVENT SUPPLIES SOUTH CITY LUMBER AND SUPPLY 5/2/2018 267192941695 E 100-17420-5050 -19.48 GRAND AVE LIBRARY - OPER SUPP 5/2/2018 267192943277 E 100-17420-5050 9.70 W ORANGE LIBRARY - OPER SUPP Monday, May 14, 2018 Page 18 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 5/2/2018 267192943292 E 100-17420-5050 15.55 CITY HALL ANNEX - OPER SUPP 5/2/2018 267192943333 E 100-17420-5050 5.34 CORP YARD - OPER SUPP 5/2/2018 267192943418 E 100-17420-5050 11.44 CITY HALL - OPER SUPP 5/2/2018 267192943460 E 100-17420-5050 73.87 FAC DV - OPER SUPP 5/2/2018 267192943653 E 100-17420-5050 11.76 FIRE STATION #61 - OPER SUPP 5/2/2018 267192944298 E 100-17420-5050 41.70 FACILITIES OPER SUPPLIES 5/2/2018 267192944338 E 100-17420-5050 7.17 FACILITIES OPER OPER SUPPLIES 5/2/2018 267192944410 E 100-17420-5050 58.75 FACILITIES OPER SUPPLIES 5/2/2018 267192944420 E 100-17420-5050 5.44 FACILITIES OPER SUPPLIES 5/2/2018 267192944612 E 100-17320-5050 153.56 PARKS OPER SUPPLIES 5/2/2018 267192944614 E 100-17320-5050 10.91 PARKS SUPPLY 5/2/2018 267192944787 E 100-17320-5050 25.87 PARKS SUPPLIES 5/2/2018 267192944913 E 100-17320-5050 37.76 BIKE RACK INSTALL SUPPLIES 5/2/2018 267192945377 E 100-17320-5050 12.33 PAINT FOR PARKS 5/11/2018 267451945477 E 100-17420-5050 32.38 TERRABAY - OPER SUPP 5/11/2018 267451945496 E 100-17320-5050 1.82 PARKS DIV - OPER SUPP 5/11/2018 267451945509 E 100-17420-5050 13.33 CITY HALL - OPER SUPP 5/11/2018 267451945522 E 100-17420-5050 4.13 CITY HALL - OPER SUPP 5/11/2018 267451945525 E 100-17420-5050 23.36 CITY HALL - OPER SUPP 5/11/2018 267451945541 E 100-17420-5050 40.84 CITY FAC - OPER SUPP 5/11/2018 267451945665 E 100-17420-5050 7.30 CITY HALL ANNEX - OPER SUPP 5/11/2018 267451945689 E 100-17320-5050 5.45 PARKS DIV - OPER SUP 5/11/2018 267451945696 E 100-17320-5050 23.57 PARKS DIV - OPER SUPP 5/11/2018 267451945711 E 100-17420-5050 5.12 OMP - OPER SUPP 5/11/2018 267451945820 E 100-17320-5050 13.09 PARKS DIV - OPER SUP SPECIALTY'S CAFE & BAKERY 5/2/2018 267199CC369991 E 100-17310-5036 108.83 YM-RECREATION&COMM SVCS MNGR RECRUIT STATE OF CALIFORNIA 5/4/2018 267255293275 E 100-17310-5037 32.00 MARCH 2018 LIVESCAN SUBMISSIONS THE AULD DUBLINER 5/9/2018 267387CC368639 E 100-17275-5033 68.43 FOOD FOR CPRSCONFERENCE TJC AND ASSOCIATES, INC 5/9/2018 26738332690 E 100-17210-5050 368.00 ON CALL STRUCTURAL ENGINEERING SERVICES F TOMMY SEUNG NAM KIM 5/9/2018 2673264-28-2018 E 100-17260-5001 85.00 INSTRUCTOR FEES FOR SPRING 2018 GOLF CLASS 5/9/2018 2673264-28-2018 E 100-17260-5021 335.00 INSTRUCTOR FEES FOR SPRING 2018 GOLF CLASS VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-17110-5071 103.11 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 Monday, May 14, 2018 Page 19 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PARKS & RECREATION VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-17410-5071 375.35 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17276-5071 74.22 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17999-5999 10.02 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17310-5071 228.37 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17210-5071 25.94 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17230-5071 35.13 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17250-5071 28.88 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17260-5071 53.75 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17270-5071 5.42 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-17275-5071 61.90 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 231-17531-5071 26.96 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 WEST COAST TURF 5/2/2018 267206INV755729 E 100-17970-5061 9,832.50 HICKEY KURAPIA WESTERN EXTERMINATOR CO 5/2/2018 2672075928690 E 100-17410-5005 83.50 PEST CONTROL - CLC 5/2/2018 2672075962455 E 100-17410-5005 245.00 PEST CONTROL - MSB Payments issued for PARKS & RECREATION $149,915.25 POLICE ACCESSORY PARTNERS 5/9/2018 267387CC370608 E 100-12720-5021 179.86 KW - DIGITAL LED FLARES FOR TESTING ALAMEDA COUNTY SHERIFF'S OFC 5/4/2018 267212290131-0418-5445 E 100-12720-5033 300.00 SNIPER TRAINING - NCR ALASKA AIR 5/9/2018 267387CC370500 E 100-12110-5061 550.40 LS - AIRFAR FOR MAHON/MOLYNEUX ALTA LANGUAGE SERVICES, INC. 5/9/2018 267275IS380226 E 100-12720-5033 62.00 LISTENING & SPEAKING TEST-BILINGUAL INCENTI AMAZON MKTPLACE 5/9/2018 267387CC370490 E 100-12110-5020 58.52 LS - OFFICE SUPPLIES - DISCS ARAGON VETERINARY CLINIC 5/4/2018 267216161494 E 100-12110-5061 151.24 VET EXPENSES FOR DIESEL CALIFORNIA POLICE CHIEFS ASSOC5/9/2018 26729110246 E 100-12110-5032 1,852.00 J.AZZOPARDI/ANNUAL CPCA MEMBERSHIP DUES CARMEL MISSION IN 5/2/2018 267199CC369790 E 100-12720-5033 739.15 LS - HOTEL STAY FOR R. AMADOR TRAINING 5/9/2018 267387CC370464 E 100-12720-5033 739.15 LS - AMADOR HOTEL STAY - ICI COURSE CDAA 5/2/2018 267199CC369789 E 100-12720-5033 125.00 LS - ANNUAL ASSET FORFEITURE CLASS - MAHON CITY OF SAN MATEO 5/4/2018 267223500614 E 100-12720-5033 375.00 NCR SWAT TRAINING D&M POLYGRAPH 5/4/2018 267228APRIL 2018 E 100-12720-5036 900.00 PRE-EMPLOYMENT POLYGRAPHS (3) DANIEL FINNEGAN 5/9/2018 26731204/23-05/04/18 DF E 100-12720-5033 488.18 MILEAGE/TOLL REIMBURSEMENT SWAT TRAININ DANIEL ZHANG 5/9/2018 26739504/27/18 DZ E 100-12210-5027 76.24 REIMBURSEMENT FOR UPS SHIPPING CHARGES DFS GREEN, INC 5/2/2018 26711726608-8 E 100-12210-5001 398.00 CARPET CLEANING Monday, May 14, 2018 Page 20 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco POLICE DIRECTV 5/2/2018 267199CC369785 E 100-12410-5001 108.98 LS - DIRECTV CABLE 5/9/2018 267387CC370494 E 100-12410-5001 96.24 LS - MONTHLY DIRECTV CHARGES EXPEDIA SALES 5/9/2018 267387CC370502 E 100-12110-5061 9.06 LS - EXPEDIA BOOKING FEE FASTRAK 5/9/2018 267387CC370446 E 100-12110-5031 50.00 LS - FASTRAK REPLENISHMENT FEDEX 5/4/2018 2672336-157-57569 E 100-12210-5027 13.02 PAS REPAIR SHIPPING CHARGE GRABLE RAMIREZ 5/4/2018 26724904/26-04/28/18 GR E 100-12999-5999 259.39 DRE CLASS EXPENSES IMPARK 5/4/2018 267261CC370174 E 100-12110-5031 18.00 PARKING FEE FOR CIVIC CAMPUS PROJECT INN OFF CAPITAL PARK 5/9/2018 267387CC370445 E 100-12999-5999 128.80 LS - RAMIREZ HOTEL STAY FOR DRE CLASS LAKE NATOMA INN 5/2/2018 267199CC369791 E 100-12720-5033 321.42 LS - HOTEL STAY FOR F. MURPHY LARKSPUR LANDING 5/2/2018 267199CC369787 E 100-12720-5033 155.02 LS - HOTEL STAY FOR S. TENORIO LC ACTION POLICE SUPPLY LTD 5/4/2018 267239381482 E 100-12720-5034 389.56 BULLET PROOF VEST - GARCIA~ 5/4/2018 267239381482 E 100-12999-5999 389.57 BULLET PROOF VEST - GARCIA~ 5/4/2018 267239381683 E 100-12720-5034 504.56 BULLET PROOF VEST - ALVARADO 5/4/2018 267239381683 E 100-12999-5999 504.57 BULLET PROOF VEST - ALVARADO LIONS GATE HOTEL & COTTAGE 5/9/2018 267387CC370448 E 100-12720-5033 528.50 LS - REINOSA HOTEL FOR TRAFFIC COLLISION CO LORRAINE DI NAPOLI 5/4/2018 2672303/21/18-4/26/18 E 100-12110-5020 5.13 PETTY CASH REPLENISHMENT 5/4/2018 2672303/21/18-4/26/18 E 100-12110-5031 5.00 PETTY CASH REPLENISHMENT 5/4/2018 2672303/21/18-4/26/18 E 100-12110-5061 33.84 PETTY CASH REPLENISHMENT 5/4/2018 2672303/21/18-4/26/18 E 100-12720-5061 9.00 PETTY CASH REPLENISHMENT 5/4/2018 2672303/21/18-4/26/18 E 100-12720-5036 10.00 PETTY CASH REPLENISHMENT 5/4/2018 2672303/21/18-4/26/18 E 100-12720-5033 62.55 PETTY CASH REPLENISHMENT 5/4/2018 2672303/21/18-4/26/18 E 100-12210-5033 25.00 PETTY CASH REPLENISHMENT 5/4/2018 2672303/21/18-4/26/18 E 100-12210-5027 23.14 PETTY CASH REPLENISHMENT LYNDA.COM 5/4/2018 267261CC370177 E 100-12210-5033 375.00 LD - ONLINE TRAINING MEMBERSHIP PET FOOD EXPRESS 5/4/2018 26724504/03/18 CD E 100-12720-5021 91.42 CANINE FOOD - DEVAN 5/4/2018 26724504/12/18 SM E 100-12720-5021 163.09 CANINE FOOD - MILLER 5/4/2018 26724504/18/18 NM E 100-12110-5061 196.62 CANINE FOOD - MICHELS 5/9/2018 26735004/30/18 MM E 100-12720-5021 195.72 CANINE FOOD - MAHON PRODUCTIVE PRINTING & GRAPHICS5/2/2018 26717732727 E 100-12210-5025 43.70 PRINTING - UNRULY GATHERING FORMS SAN MATEO MEDICAL CENTER 5/2/2018 267189FY 2017-18 E 100-12720-5002 1,200.00 ANNUAL CONTRIBUTION - THE KELLER CENTER/F SERVICE LEAGUE OF SAN MATEO CO5/9/2018 267387CC370604 E 100-12110-5031 45.00 MS - CHIEF BREAKFAST- SERVICE LEAGUE OF SM SSF CHAMBER OF COMMERCE 5/9/2018 267387CC370607 E 100-12110-5032 450.00 MS-STATE OF THE CITY TABLE FOR 10 Monday, May 14, 2018 Page 21 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco POLICE SSF SCAVENGER CO INC 5/9/2018 2673710000695407 E 100-12110-5020 150.00 DOCUMENT DESTRUCTION SERVICES STATE OF CALIFORNIA 5/4/2018 267255293275 E 100-12720-5037 296.00 MARCH 2018 LIVESCAN SUBMISSIONS SUMMIT BICYCLES 5/9/2018 267387CC370495 E 100-12720-5021 106.10 LS - BICYCLE REPAIRS/TUNE UP TURBO DATA SYSTEMS, INC. 5/4/2018 26726027762 E 100-12720-5021 437.00 NFORCER PARKING TICKET ROLLS UNITED AIRLINES 5/9/2018 267387CC370504 E 100-12110-5032 240.20 LS - AIRFARE - M AHON/MOLYNEUX 5/9/2018 267387CC370504 E 100-12110-5061 240.20 LS - AIRFARE - M AHON/MOLYNEUX VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-12410-5071 1,312.97 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 WILLIAM SCHWARTZ 5/2/2018 26719001/18/17 E 100-12720-5033 158.07 HUMAN TRAFFICKING SUMMIT - EXPENSES Payments issued for POLICE $16,346.18 PUBLIC WORKS A-1 MILMAC INC 5/2/2018 267084243416-001 E 710-13922-5051 39.22 SHOP RE-STOCK AIRPORT AUTO PARTS INC 5/4/2018 267211381908 E 710-13932-5051 16.30 OPERATING SUPPLIES - ANTIFREEZE RESTOCK ALLDATA CORP 5/11/2018 267453CC 370712 E 781-13610-5001 125.00 DB CC- MONTHLY DATA SERVICE ALPHA ANALYTICAL LABORATORIES 5/9/2018 2672738042866-MD_SSF E 710-13951-5005 80.00 FY 2017-2018 ANALYTICAL SERVICES 5/9/2018 2672738042877-MD_SSF E 710-13951-5005 163.00 FY 2017-2018 ANALYTICAL SERVICES 5/9/2018 2672738043177-MD_SSF E 710-13953-5004 36.00 FY 2017-2018 ANALYTICAL SERVICES 5/9/2018 2672738043194-MD_SSF E 710-13953-5004 58.00 FY 2017-2018 ANALYTICAL SERVICES 5/9/2018 2672738043316-MD_SSF E 710-13953-5004 163.00 FY 2017-2018 ANALYTICAL SERVICES 5/9/2018 2672738043317-MD_SSF E 710-13953-5004 115.00 FY 2017-2018 ANALYTICAL SERVICES 5/9/2018 2672738043780-MD_SSF E 710-13953-5004 115.00 FY 2017-2018 ANALYTICAL SERVICES 5/11/2018 2673978022805-MD_SSF E 710-13953-5004 210.00 FY 2017-2018 ANALYTICAL SERVICES 5/11/2018 2673978051158-MD_SSF E 710-13953-5004 115.00 FY 2017-2018 ANALYTICAL SERVICES 5/11/2018 2673978051224-MD_SSF E 710-13953-5004 115.00 FY 2017-2018 ANALYTICAL SERVICES ALTRANS 5/11/2018 26739831-1412 E 100-13999-5999 510.00 OBSERVATION & MONITORING SERVICES OF SOU AMAZON MKTPLACE 5/2/2018 267199CC368848 E 710-13951-5021 9.10 BS TRAINING MATERIALS 5/2/2018 267199CC368849 E 710-13922-5050 540.79 BS REPLACEMENT WORK STATION 5/9/2018 267387CC370049 E 710-13910-5021 23.95 BS OFFICE SUPPLIES AMAZON.COM 5/11/2018 267453CC 370715 E 100-13410-5020 6.00 DB CC- USB EXTENSION CABLE AMERICAN MESSAGING SERVICES 5/4/2018 267214M7175147SE E 710-13910-5071 146.78 PAGER SERVICE - WQCP - APRIL 2018~ AMERICAN TRAINCO INC 5/2/2018 267095185769 E 710-13932-5051 550.00 REG FEE FOR ADVANCED ELECTRICAL TROUBLES ARAMARK UNIFORM SERVICES 5/9/2018 267277758583322 E 710-13315-5001 41.69 STREET DIVISION UNIFORMS Monday, May 14, 2018 Page 22 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PUBLIC WORKS ARAMARK UNIFORM SERVICES 5/9/2018 267277758583322 E 100-13410-5001 41.68 STREET DIVISION UNIFORMS AT&T 5/11/2018 267453CC 370682 E 710-13315-5020 78.84 LL CC- CASES FOR STANDBY PHONES B&B CUSTOM DESIGNS 5/2/2018 26710117066 E 710-13910-5034 96.10 STAFF UNIFORMS 5/2/2018 26710117067 E 710-13910-5034 115.56 STAFF UNIFORMS 5/11/2018 26740317068 E 100-13210-5034 62.25 ENGINEERING CLOTHING EXPENDITURE BLUE LINE TRANSFER INC 5/9/2018 2672840000696070 E 710-13962-5004 52,481.09 BIOSOLIDS (SEWAGE SLUDGE) DISPOSAL CHARLES P CROWLEY COMPANY INC 5/2/2018 26710624584 E 710-13944-5051 10,925.64 REPLACEMENT ELECTRIC MOTOR GAS MASTR COUNTY OF SAN MATEO 5/9/2018 267296SM-18-00047 E 710-13922-5002 144.72 MOSQUITO ABATEMENT SERVICES CRANE & HOIST SERVICES 5/11/2018 2674193657 E 710-13932-5051 200.00 QUARTERLY SAFETY INSPECTION ON CRANES AN 5/11/2018 2674193657 E 710-13922-5051 200.00 QUARTERLY SAFETY INSPECTION ON CRANES AN 5/11/2018 2674193657 E 710-13930-5051 200.00 QUARTERLY SAFETY INSPECTION ON CRANES AN 5/11/2018 2674193657 E 710-13931-5051 200.00 QUARTERLY SAFETY INSPECTION ON CRANES AN CSS ENVIRONMENTAL SERVICES INC5/2/2018 2671106551-42 E 250-13510-5005 10,092.50 LANDFILL MONITORING COSTS 5/2/2018 2671106551-43 E 250-13510-5005 17,255.50 LANDFILL MONITORING COSTS 5/4/2018 2672276551-44 E 250-13510-5005 13,565.50 LANDFILL MONITORING COSTS CULLIGAN SANTA CLARA 5/2/2018 2671110082744 E 710-13941-5051 202.40 WATER SOFTENER SERVICE CWEA SPECIALTY CONFERENCES 5/11/2018 267453CC 370713 E 710-13315-5033 195.00 DB CC- CWEA CERT TESTING FEE FOR P.SHEA DAN'S DRILLING & FENCING INC 5/9/2018 2672990507181 E 710-13922-5050 2,495.00 CHAIN LINK SECURITY FENCE EXTENSION DAVID SAFRADIN 5/9/2018 2673594/30/18-5/1/18 E 710-13910-5033 48.45 TPC TRAINCO SEMINAR MILEAGE REIMB-DAVID S DKS ASSOCIATES 5/9/2018 2673040065473 E 100-13210-5005 3,210.00 ON CALL TRAFFIC ENGINEERING SERVICES FY 17- 5/9/2018 2673040065559 E 100-13210-5005 5,045.00 ON CALL TRAFFIC ENGINEERING SERVICES FY 17- DYSERT ENVIRONMENTAL INC 5/2/2018 26711913242 E 710-13953-5005 155.00 FY 2017-2018 SAMPLING SERVICES 5/2/2018 26711913243 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 5/2/2018 26711913244 E 710-13953-5005 350.00 FY 2017-2018 SAMPLING SERVICES 5/2/2018 26711913254 E 710-13951-5005 302.50 FY 2017-2018 SAMPLING SERVICES 5/11/2018 26742213273 E 710-13953-5005 490.00 FY 2017-2018 SAMPLING SERVICES 5/11/2018 26742213274 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 5/11/2018 26742213275 E 710-13953-5005 245.00 FY 2017-2018 SAMPLING SERVICES 5/11/2018 26742213307 E 710-13953-5005 782.50 FY 2017-2018 SAMPLING SERVICES ENVIRONMENTAL EXPRESS, INC. 5/2/2018 2671211000505201 E 710-13951-5021 1,482.18 LAB SUPPLIES 5/9/2018 2673101000498713 E 710-13951-5021 950.25 LABORATORY SUPPLIES ERA-A WATERS COMPANY 5/11/2018 267423866016 E 710-13951-5021 1,086.85 FY 2017-2018 LAB SUPPLIES (STANDARDS)-PO LI Monday, May 14, 2018 Page 23 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PUBLIC WORKS EXPROLINK 5/2/2018 26712434504 E 781-13610-5021 -168.75 GARAGE- VEH 636 OPER SUPPLIES 5/2/2018 26712434939 E 781-13610-5021 281.00 GARAGE OPER SUPPLIES VEH #625 FASTRAK 5/11/2018 267453CC 370714 E 781-13610-5001 6.25 DB CC- FASTRAK REPLENISHMENT 5/11/2018 267453CC 370714 E 100-13410-5001 6.25 DB CC- FASTRAK REPLENISHMENT 5/11/2018 267453CC 370716 E 100-13410-5001 12.50 DB CC- FASTRAK REPLENISHMENT 5/11/2018 267453CC 370716 E 781-13610-5001 12.50 DB CC- FASTRAK REPLENISHMENT GOLDEN STATE CHEMICAL & SUPPLY5/2/2018 267128770426 E 710-13910-5021 1,244.78 SAFETY SUPPLIES- NITRILE GLOVES 5/2/2018 267128770434 E 710-13910-5021 2,454.04 CLEANING SUPPLIES- RE-STOCK GROCERY OUTLET 5/11/2018 267453CC 370685 E 710-13310-5061 248.57 LL CC- DPW STANDBY WATER HARRINGTON INDUSTRIAL PLASTIC 5/2/2018 267132003M1283 E 710-13951-5051 455.12 FILTER CARTRIDGES 5/9/2018 267316003M1398 E 710-13941-5051 335.41 SHOP RE-STOCK HARRISON & BONINI 5/2/2018 267133743678 E 710-13942-5051 765.90 SHOP HARDWARE RE-STOCK HATTON'S CRANE & RIGGING, INC 5/2/2018 26713439211 E 710-13961-5051 950.00 CRANE RENTAL - NBSU EFFLUENT PUMP REPAIR INTERSTATE GRADING & PAVING IN5/4/2018 2672365324 E 740-13810-5005 248,710.00 Emergency Repair - SD Failure along J IUOE-LOCAL 39 EDUC FUND 5/9/2018 2673210302-0001 4/30/2018 E 710-13910-5002 3,573.56 2016/ 2017 IOUE LOCAL 39 APPRENTICESHIP ED K-119 OF CALIFORNIA 5/2/2018 26713973173 E 710-13922-5050 767.81 REPLACEMENT GAS TRIMMER 5/11/2018 26743273217 E 710-13941-5021 217.31 MAINTENANCE SUPPLIES KAMAN INDUSTRIAL TECHNOLOGIES 5/9/2018 267323S603726 E 710-13943-5051 105.29 MAINTENANCE SUPPLIES KENNETH DE LEON 5/2/2018 26711407/31-08/03/17 E 710-13910-5031 154.68 EMPL.REIMB. MILEAGE, BRIDGE FOR VFD TRAINI KIMLEY-HORN ASSOCIATES INC 5/2/2018 26714111129859 E 100-13210-5005 11,535.00 ON CALL TRAFFIC ENGINEERING SERVICES FY 17- LOWE'S CREDIT SERVICES 5/2/2018 267147916522 E 710-13922-5050 14.52 WATER HEATER PRESSURE RELIEF VALVE 5/2/2018 267147916849 E 710-13951-5051 72.65 OFFICE SUPPLIES MAIL STREAM INC. 5/9/2018 267332522599 E 710-13953-5004 509.09 PRINTING/MAIL PROCESSING SERVICES MATTHEW POWLESON 5/11/2018 2674441/6-5/5/18 E 100-13210-5032 77.17 MILEAGE REIMBURSEMENT FOR WEEKEND INSPE MAZE & ASSOCIATES 5/2/2018 26715328278 E 720-13720-5007 28.68 FY 2016-17 AUDIT SERVICES 5/2/2018 26715328278 E 710-13910-5007 416.05 FY 2016-17 AUDIT SERVICES 5/2/2018 26715328278 E 710-13310-5007 204.31 FY 2016-17 AUDIT SERVICES 5/2/2018 26715328278 E 250-13510-5007 22.01 FY 2016-17 AUDIT SERVICES MCC CONTROLS LLC 5/9/2018 267335CD99301859 E 710-13930-5051 12,539.64 FY 2017-18 SCADA/ELECTRICAL SERVICES 5/9/2018 267335CD99301859 E 710-13962-5051 12,539.65 FY 2017-18 SCADA/ELECTRICAL SERVICES 5/9/2018 267335CD99301859 E 710-13961-5051 12,539.65 FY 2017-18 SCADA/ELECTRICAL SERVICES 5/9/2018 267335CD99301859 E 710-13944-5051 12,539.64 FY 2017-18 SCADA/ELECTRICAL SERVICES Monday, May 14, 2018 Page 24 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PUBLIC WORKS MCC CONTROLS LLC 5/9/2018 267335CD99301859 E 710-13943-5051 12,539.64 FY 2017-18 SCADA/ELECTRICAL SERVICES 5/9/2018 267335CD99301859 E 710-13941-5051 12,539.64 FY 2017-18 SCADA/ELECTRICAL SERVICES 5/9/2018 267335CD99301859 E 710-13932-5051 12,539.64 FY 2017-18 SCADA/ELECTRICAL SERVICES MCMASTER-CARR SUPPLY CO 5/2/2018 26715458004101 E 710-13941-5051 344.32 RE-STOCK GAUGES 5/2/2018 26715461569599 E 710-13932-5051 804.32 MAINTENANCE SUPPLIES - UNISTRUT RESTOCK 5/2/2018 26715461691220 E 710-13942-5051 141.29 TEFLON FILM & STEEL RULERS 5/9/2018 26733662193528 E 710-13943-5051 241.24 MAINTENANCE SUPPLIES 5/9/2018 26733662413769 E 710-13942-5050 116.71 MAINTENANCE SUPPLIES 5/11/2018 26743662106395 E 710-13944-5051 421.66 5 GALLON PAILS- GLYCERIN MEYERS, NAVE, RIBACK 5/2/2018 2671572018030184 E 250-13510-5003 485.00 CITY ATTNY FEES MAR 2018 - 405.236 - SOLID W 5/2/2018 2671572018030185 E 740-13810-5003 857.00 CITY ATTNY FEES MAR 2018 405.237 - STORM W 5/2/2018 2671572018030186 E 710-13910-5003 558.00 CITY ATTNY FEES MAR 2018 405.238 - SEWER SYS MOBILE CALIBRATION SERVICES LL5/2/2018 2671592471 E 710-13910-5061 211.50 GAS METER CALIBRATION MOSS RUBBER & EQUIPT CORP 5/2/2018 267160533357-001 E 781-13610-5021 16.29 GARAGE OPER SUPPLIES VEH #316 5/11/2018 267440533940-001 E 710-13941-5051 321.96 OPERATING SUPPLIES NELSON YUK 5/4/2018 2672664-16-2018 E 710-13953-5033 90.00 CWEA ENVIRONMENTAL COMPLIANCE INSPECTO NICK TALBOT 5/4/2018 2672574-23-2018 E 710-13910-5031 150.00 GRADE II SWRCB RENEWAL CERTIFICATE FOR NIC NSI SOLUTIONS, INC. 5/2/2018 267163354107 E 710-13951-5021 592.00 LAB SUPPLIES PENINSULA BATTERY CO 5/2/2018 267168125244 E 710-13922-5021 121.12 NEW BATTERY FOR CART NO. 281 5/11/2018 267443125314 E 710-13941-5051 110.20 REPLACEMENT 12V BATTERY PETERSON POWER SYSTEMS INC 5/2/2018 267171SW240148409 E 710-13941-5051 1,150.78 WAUKESHA ENGINE PERIODIC MAINTENANCE POLYDYNE INC 5/4/2018 2672461235305 E 710-13943-5021 14,875.48 FY2017-2018 POLYMER (CLARIFLOC) SUPPLY PRIORITY 1 PUBLIC SAFETY EQUIP5/2/2018 2671766568 E 781-13610-5001 7,013.27 GARAGE- VEH #5 REPAIRS 5/2/2018 2671766569 E 781-13610-5001 5,328.75 GARAGE VEH # 5 REPAIRS PUMP REPAIR SERVICE 5/4/2018 267248038747 E 710-13941-5051 -3,210.30 CREDIT FOR INCORRECT PARTS 5/4/2018 267248038761 E 710-13941-5051 11,046.89 PRIMARY SLUDGE PUMP REBUILD PARTS 5/4/2018 267248038821 E 710-13941-5051 -6,497.81 CREDIT FOR INCORRECT PART RICHARD K. HOPPER 5/9/2018 2673173277 E 100-13210-5005 3,655.00 ALL-WAY STOP WARRANT ANALYSIS: CLAY & LO SAFETY COMPLIANCE MANAGEMENT 5/2/2018 26718600008791 E 710-13910-5033 895.00 SAFETY TRAINING - ARC FLASH /NFPA 70E TRAINI 5/2/2018 267186042418-05 E 710-13951-5033 79.20 OSHA FIRST RESPONDER TRAINING SHAPE INCORPORATED 5/2/2018 267191124198 E 710-13941-5051 849.67 LEVEL INDICATOR FLOATS RE-STOCK SOUTH CITY LUMBER AND SUPPLY 5/2/2018 267192944282 E 710-13910-5021 130.77 MAINTENANCE SUPPLIES Monday, May 14, 2018 Page 25 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PUBLIC WORKS SPECIALTY'S CAFE & BAKERY 5/2/2018 267199CC368851 E 710-13961-5051 149.13 BS ANNUAL DISCHARGERS BUDGET MEETING SSF SCAVENGER CO INC 5/9/2018 2673710000694369 E 710-13962-5072 13,483.64 DEBRIS BOX SVC FOR SWEEPER/VACTOR DUMPSI STATE OF CALIFORNIA 5/9/2018 267373C 66156 E 100-13210-5033 115.00 RENEWAL FOR PROFESSIONAL LICENSE TECHNOLOGY, ENG CONST/ACCUTITE5/11/2018 267452193734 E 781-13610-5001 798.43 GARAGE- VEHICLE REPAIRS THOMAS BLAKISTON 5/9/2018 2672834/21-4/25/18 E 710-13315-5034 88.07 MILEAGE REIMBURSEMENT T.BLAKISTON THOMAS FISH COMPANY 5/9/2018 26738222612 E 710-13951-5021 142.50 BIOASSAY SPECIMEN TRANSENE COMPANY, INC 5/2/2018 267197157142 E 710-13951-5021 621.58 LAB SUPPLIES UNIVAR USA INC 5/4/2018 267262SJ875318 E 710-13944-5021 2,692.84 FY 2017-2018 SODIUM HYPOCHLORITE 5/4/2018 267262SJ875754 E 710-13964-5021 5,222.18 FY 2017-2018 SODIUM BISULFITE 5/11/2018 267454SJ877275 E 710-13944-5021 2,665.70 FY 2017-2018 SODIUM HYPOCHLORITE 5/11/2018 267454SJ877493 E 710-13944-5021 2,665.14 FY 2017-2018 SODIUM HYPOCHLORITE 5/11/2018 267454SJ877528 E 710-13964-5021 5,363.20 FY 2017-2018 SODIUM BISULFITE UPLIFT DESK 5/11/2018 267453CC 370678 E 710-13310-5061 88.00 LL CC- STOOL FOR OFFICE UPS FREIGHT 5/2/2018 2672000000V52111168 E 710-13943-5051 15.45 OUTGOING FREIGHT CHARGES UPS STORE 5/9/2018 267387CC 364023 E 781-13610-5001 12.09 MM CC- SHIPPING OF VEH. PARTS OR SUPPLIES USA BLUE BOOK 5/9/2018 267390556913 E 710-13953-5021 222.99 ALUMINUM LIFE HOOK AND POLE FOR ENVIRON VERIZON WIRELESS 5/4/2018 2672639805537045 E 100-13210-5071 328.85 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-13430-5071 28.45 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 710-13310-5071 52.29 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-13410-5071 202.99 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-13411-5071 66.42 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-13420-5071 12.67 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 720-13720-5071 50.85 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-13220-5071 70.33 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 740-13820-5071 71.41 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 710-13910-5071 410.60 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 710-13315-5071 260.61 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 781-13610-5071 86.61 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805537045 E 100-13450-5071 35.12 CITYWIDE IPHONES, IPADS, MIFI/DATA - 04/2018 5/4/2018 2672639805571444 E 710-13961-5045 125.34 WQCP MODEMS - MONTHLY CHGS 5/4/2018 2672639805609647 E 720-13720-5045 75.10 MILLER GARAGE MODEM - MONTHLY CHARGES VWR INTERNATIONAL LLC 5/2/2018 2672038080477468 E 710-13951-5021 289.65 LAB SUPPLIES Monday, May 14, 2018 Page 26 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco PUBLIC WORKS VWR INTERNATIONAL LLC 5/2/2018 2672038082032129 E 710-13951-5021 -117.23 LAB SUPPLIES 5/2/2018 2672038082056796 E 710-13951-5021 18.24 LAB SUPPLIES 5/2/2018 2672038082061072 E 710-13951-5021 77.78 LAB SUPPLIES 5/2/2018 2672038082103635 E 710-13951-5021 44.68 LAB SUPPLIES 5/2/2018 2672038082132498 E 710-13951-5021 443.34 LABORATORY SUPPLIES 5/11/2018 2674558082151152 E 710-13951-5021 24.13 LAB SUPPLIES W.W. GRAINGER INC. 5/2/2018 2672049761582379 E 710-13941-5021 169.31 OPERATING SUPPLIES- ELECTRICAL 5/2/2018 2672049761582387 E 710-13941-5021 398.64 OPERATING SUPPLIES-HARDWARE RESTOCK 5/2/2018 2672049761912097 E 710-13922-5021 266.06 OPERATING SUPPLIES 5/2/2018 2672049761912105 E 710-13942-5051 398.64 OPERATING SUPPLIES-UNI STRUT HARDWARE RE 5/2/2018 2672049762051887 E 710-13942-5051 338.63 OPERATING SUPPLIES - ELECTRICAL HARDWARE 5/2/2018 2672049762805241 E 710-13941-5021 319.36 OPERATING SUPPLIES - HARDWARE RESTOCK DU 5/2/2018 2672049766350418 E 710-13922-5050 173.14 OPERATING SUPPLIES 5/2/2018 2672049766482161 E 710-13941-5021 264.39 OPERATING SUPPLIES 5/2/2018 2672049766482179 E 710-13922-5050 633.37 OPERATING SUPPLIES- REPLACEMENT WEED TRI 5/2/2018 2672049767716369 E 710-13941-5051 284.38 OPERATING SUPPLIES 5/2/2018 2672049767716377 E 710-13941-5051 43.50 OPERATING SUPPLIES 5/2/2018 2672049769494148 E 710-13941-5051 36.10 OPERATING SUPPLIES 5/9/2018 2673939769203994 E 710-13941-5051 -67.13 OPERATING SUPPLIES 5/9/2018 2673939770897388 E 710-13941-5050 610.97 ELECTRICAL DIAGNOSTICS METER 5/9/2018 2673939773085155 E 710-13941-5050 42.62 MAINTENANCE SUPPLIES 5/9/2018 2673939773334702 E 710-13941-5051 328.85 MAINTENANCE SUPPLIES 5/11/2018 2674569772019981 E 710-13941-5050 767.91 50W LED REPLACEMENT LAMPS 5/11/2018 2674569774874227 E 710-13922-5050 12.09 OPERATING SUPPLIES 5/11/2018 2674569775542229 E 710-13922-5050 1,836.50 MAINTENANCE SUPPLIES WATER INDUSTRY TRNG SPECIALIST5/4/2018 267261CC370046 E 710-13922-5050 275.00 BS BACKFLOW PREVENTER RECERTIFICATION 5/11/2018 267453CC370051 E 710-13922-5021 1,300.00 BS BACKFLOW SERVICE TRAINING WESTERN PACIFIC SIGNAL LLC 5/9/2018 26739424686 E 100-13450-5001 6,227.25 SIGNAL REFURBISHMENT Payments issued for PUBLIC WORKS $579,720.60 BALANCE SHEET 24/7 ROOTER AND PLUMBING 5/9/2018 267267E18-0375 B 270-21703 576.00 ENCROACH DEPOSIT, 2505 WENTWORTH DR Monday, May 14, 2018 Page 27 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco BALANCE SHEET CABLECOM LLC 5/11/2018 267408E17-0514 B 270-21703 576.00 ENCROACH DEPOSIT, 2085 GELLERT BLVD CITY OF BURLINGAME 5/4/2018 2672221ST/2ND QTRS 2018/YB 280-21204 30,572.10 BID ASSESSMENTS PASS THROUGH COTTON, SHIRES & ASSOC INC. 5/9/2018 267294101257 B 270-21707 1,433.75 E17-0534: 988 EL CAMINO REAL 5/9/2018 26729460429 B 270-21707 1,125.00 E18-0435: 52 FRANKLIN DISCOUNT PLUMBING 5/9/2018 267301E17-0836 B 270-21703 576.00 ENCROACH DEPOSIT, 79 DUVAL DR IRON CONSTRUCTION 5/11/2018 267431E11-0221 B 270-21703 1,440.00 ENCROACH DEPOSIT, 501 FORBES BLVD JAMES CACCIA PLUMBING INC 5/9/2018 267322E18-0406 B 270-21703 576.00 ENCROACH DEPOSIT, 235 CLIFDEN DR MCGUIRE & HESTER 5/11/2018 267435E17-0499 B 270-21703 576.00 ENCROACH DEPOSIT, 342 ALLERTON AVE O'DONOGHUE CONSTRUCTION 5/9/2018 267341E18-0066 B 270-21703 500.00 ENCROACH DEPOSIT, 26 ESCANYO DR O'GRADY PLUMBING 5/9/2018 267342E18-0187 B 270-21703 576.00 ENCROACH DEPOSIT, 21 ARLINGTON DRIVE ROOTER HERO 9 INC. 5/11/2018 267447E18-0388 B 270-21703 576.00 ENROACH DEPOSIT, 101 DUNDEE DR S&G PLUMBING 5/9/2018 267358E18-0030 B 270-21703 500.00 ENCROACH DEPOSIT, 11 CLARA AVE SSF CONFERENCE CENTER 5/4/2018 267254AC HOTEL MARRIOTT B 100-21503 11,602.50 MAR 2018 CONFERENCE CENTER TAX PASS THRO 5/4/2018 267254COMFORT INN B 100-21503 12,675.00 MAR 2018 CONFERENCE CENTER TAX PASS THRO STATE OF CALIFORNIA 5/4/2018 267255293275 B 100-21205 177.00 MARCH 2018 LIVESCAN SUBMISSIONS TECHNOLOGY, ENG CONST/ACCUTITE5/4/2018 267258E17-0793 B 270-21703 2,000.00 HAULING DEPOSIT, 123 LINDEN AVE Payments issued for BALANCE SHEET $66,057.35 CAPITAL IMPROVEMENTS ADVANCED BUSINESS FORMS 5/2/2018 26708830461 E 510-99999-5999 253.09 OFFICE SUPPLIES FOR VARIOUS CIP COMMUNITY AECOM TECHNICAL SERVICES, INC.5/2/2018 2670892000045165-8 E 510-99999-5999 73,133.24 PA & ED FOR THE US 101/PRODUCE AVE INTERC 5/4/2018 2672102000053099 E 510-99999-5999 9,895.17 SUNSHINE GARDENS SAFETY & CONNECTIVITY PR APPLIED VIDEO SOLUTIONS, INC. 5/4/2018 267215SSCH0417-1 E 510-99999-5999 35,775.75 INSTALLATION OF SECURITY CAMERAS - CITY HAL 5/4/2018 267215SSCH0417-2 E 510-99999-5999 3,975.08 INSTALL SECURITY CAMERAS - CITY HALL (FINAL P BIGGS CARDOSA 5/4/2018 26721873766 E 510-99999-5999 36,730.13 SOUTH AIRPORT BLVD AT SAN BRUNO CANAL BRI CALIFORNIA NEWSPAPER PARTNERS 5/11/2018 2674110001123529 E 710-99999-5999 2,180.00 NEWSPAPER ADVERTISING FOR VARIOUS CIP PR 5/11/2018 2674110001123529 E 510-99999-5999 1,214.26 NEWSPAPER ADVERTISING FOR VARIOUS CIP PR CALLANDER ASSOC LANDSCAPE 5/4/2018 26722017092-4 E 510-99999-5999 10,058.16 ON CALL LANDSCAPE ARCHITECTURAL SERVICES 5/11/2018 26741217007-14 E 510-99999-5999 200.74 ON CALL LANDSCAPE ARCHITECTURE CAROLLO ENGINEERS, PC 5/11/2018 2674130166759 E 710-99999-5999 9,456.00 ON CALL WATER RESOURCES FY 17-18 CSG CONSULTANTS INC 5/9/2018 26729717863 E 510-99999-5999 1,410.00 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 DKS ASSOCIATES 5/9/2018 2673040065021 E 510-99999-5999 3,200.00 TRAFFIC COUNTS AT 7 LOCATIONS FOR AVALON Monday, May 14, 2018 Page 28 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco CAPITAL IMPROVEMENTS DKS ASSOCIATES 5/9/2018 2673040065472 E 510-99999-5999 760.00 AVALON-BRENTWOOD NEIGHBORHOOD TRAFFIC 5/9/2018 2673040065563 E 510-99999-5999 2,165.00 ON CALL CONSULTING TRAFFIC ENGINEERING SE KENNEDY/JENKS CONSULTANTS, INC5/9/2018 267324121364-A E 710-99999-5999 1,755.00 WQCP CONSTRUCTIBILITY REVIEW 5/9/2018 267324121364-B E 710-99999-5999 42.50 CM & Inspection Services: WQCP Wet KJ WOODS CONSTRUCTION INC 5/9/2018 2673274 E 710-99999-5999 332,688.08 SANITARY SEWER & MANHOLE REPLACEMENT PR 5/9/2018 2673275 E 710-99999-5999 254,046.61 SANITARY SEWER & MANHOLE REPLACEMENT PR MARK THOMAS & CO. INC. 5/2/2018 26715030418-A E 510-99999-5999 337.50 ON CALL CIVIL ENGINEERING SERVICES 5/2/2018 26715030418-B E 510-99999-5999 16,526.50 ON CALL CIVIL ENGINEERING SERVICES FY 17-18 MEYERS, NAVE, RIBACK 5/4/2018 2672422017120337 E 514-99999-5999 2,135.50 OP PHASE IC-405.1261 GREENLAND LAND CONVE 5/4/2018 2672422018020260 E 514-99999-5999 2,987.00 OP PHASE IC-405.1259- GREENLAND PHASE INFR 5/11/2018 2674372018020261 E 514-99999-5999 23,212.55 OPD PH III & IV ENTITLEMENTS 405.1260- MEYER 5/11/2018 2674372018030195 E 514-99999-5999 16,355.00 OPD PH III & IV ENTITLEMENTS 405.1260- MEYER NCE 5/11/2018 267441872035508 E 510-99999-5999 1,125.00 ON CALL CONSULTING - STREET SURFACE SEAL P NINYO AND MOORE GEOTECHNICAL 5/4/2018 267244215492 E 510-99999-5999 8,275.75 ON CALL HAZARDOUS MATERIALS TESTING AND 5/4/2018 267244217156 E 510-99999-5999 4,000.00 ON CALL HAZARDOUS MATERIALS TESTING AND RRM DESIGN GROUP 5/4/2018 2672500618-01-0218 E 514-99999-5999 11,557.50 OP PHASE IC- CR-RRM-DESIGN REVIEW FEB2018 5/4/2018 2672500618-01-1217 E 514-99999-5999 10,271.25 OP PHASE IC- CR-RRM-DESIGN REVIEW DEC2017 SMITHGROUPJJR INC 5/11/2018 2674500129841 E 510-99995-5999 510,883.39 COMM CIV CAMPUS OUTREACH & PLANNING 5/11/2018 2674500130293 E 510-99995-5999 487,104.72 COMM CIV CAMPUS OUTREACH & PLANNING SPENCON CONSTRUCTION INC 5/9/2018 2673668228-1 E 510-99999-5999 166,175.90 CITYWIDE GAP CLOSURE - HASKINS SIDEWALK SWINERTON MGMT & CONSULTING 5/4/2018 26725616100059-I-20 E 514-99999-5999 36,437.00 OYSTER PT PHASE IC- SWINERTON, PM CONSULTI 5/9/2018 26737714100038-39A E 510-99999-5999 20,520.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737714100038-40A E 510-99999-5999 20,180.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737714100038-41 E 510-99999-5999 33,770.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737714100038-41 E 710-99999-5999 32,270.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737714100038-43 E 710-99999-5999 11,245.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737714100038-43 E 510-99999-5999 60,775.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737714100038-44 E 710-99999-5999 20,760.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737714100038-44 E 510-99999-5999 39,140.00 PROGRAM MANAGEMENT SERVICES FOR VARIO 5/9/2018 26737717100051-4 E 710-99999-5999 5,264.00 ON CALL RESO 141-2017 MULTI-DISCIPLINARY EN 5/9/2018 2673771710052-4 E 710-99999-5999 6,016.00 ON CALL RESO 141-2017 MULTI-DISCIPLINARY EN 5/9/2018 2673771710059-4 E 710-99999-5999 6,016.00 ON CALL RESO 141-2017 MULTI-DISCIPLINARY E Monday, May 14, 2018 Page 29 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco CAPITAL IMPROVEMENTS TJKM 5/9/2018 2673840047068 E 510-99999-5999 2,582.00 OP-E. Grand Ave Corridor Improvements W & S SOLUTIONS LLC 5/9/2018 2673925943223 E 510-99999-5999 13,179.00 EAST OF 101 TRAFFIC MODEL UPDATE WILSEY HAM, INC 5/11/2018 26745822074 E 710-99999-5999 7,667.23 ON-CALL CIVIL ENGINEERING SERVICES Payments issued for CAPITAL IMPROVEMENTS $2,355,707.60 DESIGNATED FUND BALANCE ALPINE AWARDS 5/9/2018 2672745525613 B 280-27405 3,738.17 KARATE TOURNAMENT SUPPLIES 5/9/2018 2672745525652 B 280-27405 96.47 KARATE PROGRAM SUPPLIES 5/9/2018 2672745525885 B 280-27405 254.95 PRORAM SUPPLIES FOR KARATE CLASSES AMAZON CAPITAL SERVICES, INC 5/11/2018 26739914M9-GPPG-R9VW B 280-27408 66.06 PROGRAM SUPPLIES CEDRIC MCNICOL 5/9/2018 26733704/01-04/06/18 B 280-27465 179.36 REIMBURSEMENT FOR CEC TRAINING EXPENSES COSTCO 5/11/2018 267453cc370511 B 280-27423 66.78 KB - PROGRAM REFRESHMENTS, VOICES DI NAPOLI PIZZERIA 5/2/2018 267199cc370044 B 280-27423 192.45 AP - PROGRAM REFRESHMENTS, VOICES DIV. OF THE STATE ARCHITECT 5/2/2018 267118JAN-MAR 2018 B 280-27470 708.00 QUARTERLY FEE 01/01-03/31/18 DOLLAR TREE STORE 5/11/2018 267453cc370491 B 280-27408 13.11 AM - PROGRAM SUPPLIES 5/11/2018 267453cc370617 B 280-27423 30.84 KB - PROGRAM SUPPLIES, HOMEWORK CLUB DOORDASH 5/2/2018 267199cc370028 B 280-27423 80.31 AP - PROGRAM REFRESHMENTS, VOICES GOURMET COFFEE SOLUTIONS INC. 5/2/2018 26712904271806 B 280-27408 248.75 SUPPLIES FOR PUBLIC COFFEE MACHINE IT'S IT ICECREAM 5/9/2018 267387CC370422 B 280-27416 108.00 LS - G.R.E.A.T. GRAD REFRESHMENTS KAREN KINAHAN 5/2/2018 26714204/01-04/06/18 B 280-27465 631.77 REIMBURSMENT FOR MEALS /MILEAGE CEC TRAI LORRAINE DI NAPOLI 5/4/2018 2672303/21/18-4/26/18 B 280-27416 138.00 PETTY CASH REPLENISHMENT TAQUERIA CELAYA 5/2/2018 267199cc370041 B 280-27423 27.31 AP - PROGRAM EVENT REFRESHMENTS Payments issued for DESIGNATED FUND BALANCE $6,580.33 REFUNDS/REIMBURSEMENTS AAA RESTAURANT FIRE CNTROL INC5/2/2018 267085018284 BL R 100-00000-30403 156.00 BUSINESS LICENSE REFUND - DUPLICATE PAYME AJK EXPRESS 5/2/2018 267090104871 BL R 100-00000-30403 191.25 BUSINESS LICENSE REFUND - DUPLICATE PAYME ALLIANCE INTL LOGISTICS SVCS 5/2/2018 267093109868 BL R 100-00000-30403 154.25 BUSINSS LICENSE REFUND - DUPLICATE PAYMEN AMY BURKE DESIGNS 5/2/2018 267096102977 BL R 100-00000-30403 172.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME ANALISA BORJA 5/2/2018 267102920391 R 100-00000-35705 20.00 FINES AND FEES REFUND APEX HOLDING GROUP INC 5/2/2018 267097108226 BL R 100-00000-30403 147.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME ARLENE MAGNO 5/2/2018 267148537644 R 100-00000-35705 27.00 FINES & FEES REIMBURSEMENT Monday, May 14, 2018 Page 30 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco REFUNDS/REIMBURSEMENTS CHEN LI 5/4/2018 267240SS-417326 R 100-12720-33001 63.00 CITATION DISMISSAL DATA SPECIALTIES 5/2/2018 267112104868 BL R 100-00000-30403 156.00 BUSINESS LICENSE REFUND - DUPLICATE PAYME EDWIN DEL ROSARIO 5/9/2018 2673001053895 R 100-17230-35303 7.50 CANCELLED AQUATICS CLASS ON 4/19/18 GRAND HOLIDAYS 5/2/2018 267131008557 BL R 100-00000-30403 154.25 BUSINESS LICENSE REFUND - DUPLICATE PAYME INNOVATIVE CONSTRUCTION SOL 5/2/2018 267137102681 BL R 100-00000-30403 186.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME JOSEFINA ROMERO & DINAH SANTOS5/2/2018 267138104109 BL R 100-00000-30403 172.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME JUAN BUSTOS 5/9/2018 2672885/12/18 MORELOS HAR 100-12720-35403 605.00 REFUND FOR PRIVATE EVENT PD SECURITY LA ZACATECANA MARKET 5/2/2018 267143002204 BL R 100-00000-30403 209.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME LYUDUEYLA SHEHADEUKO 5/9/2018 2673631054512 R 100-17230-35303 45.00 AQUATICS CLASS CANCELLED MAIDA NG 5/2/2018 2671611020728 R 100-17260-35306 4.20 REFUND FOR ONE CANCELLED CLASS MATAGRANO INC 5/2/2018 267152108158 BL R 100-00000-30403 154.25 BUSINESS LICENSE REFUND - DUPLICATE PAYME MEARS GROUP LLC 5/2/2018 267156099449 BL R 100-00000-30403 186.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME MELEANE TAFAO 5/9/2018 267378367473 R 100-17250-35301 500.00 REFUND FOR HALL RENTAL DEPOSIT MIKYUNG KIM 5/9/2018 2673251054336 R 100-17250-35301 500.00 DAMAGE DEPOSIT RETURNED IN FULL MINTON DOOR COMPANY 5/2/2018 267158102597 BL R 100-00000-30403 156.00 BUSINESS LICENSE REFUND - DUPLICATE PAYME NOD AUTO BODY INC 5/2/2018 267162098847 BL R 100-00000-30403 419.50 BUSINESS LICENSE REFUND - DUPLICATE PAYME OLENA BEDENOK 5/9/2018 2672821054857 R 100-17230-35303 6.50 CANCELED AQUATICS CLASS - PART1 5/9/2018 2672821054858 R 100-17230-35303 129.00 REFUND OF CANCELED AQUATICS CLASS - PART 2 ONORATO & CO INC 5/2/2018 267165016677 BL R 100-00000-30403 413.25 BUSINESS LICENSE REFUND - DUPLICATE PAYME POGGIO LA NOCE LLC 5/2/2018 267173109228 BL R 100-00000-30403 129.25 BUSINESS LICENSE REFUND - DUPLICATE PAYME PROFESSIONAL HOOD CLEANING FIR5/2/2018 267178108235 BL R 100-00000-30403 147.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME RICARDO ROMERO 5/2/2018 267184110518 BL R 100-00000-30403 54.37 BUSINESS LICENSE REFUND - INCORRECT CLASSIF RICK PARRAS 5/2/2018 267167P12-0117 R 100-10410-35103 -100.00 CITY ATTORNEY REIMBURSEMENT - 481 GRAND RITA BARICHIEVICH 5/9/2018 2672811050577 R 100-17260-35306 26.00 REFUND FOR CANCELLED OSTEO PILATES CLASS ROSA MARINA CALVARIO 5/4/2018 267221SS-408156 R 100-12720-33001 78.00 CITATION DISMISSAL ROSARIO AVILA 5/4/2018 26721704/26/2018 R 100-12720-35403 1,650.00 REFUND FOR PRIVATE EVENT PD SECURITY SAN MATEO COUNTY CONTROLLER'S 5/11/2018 267449APRIL 2018 R 100-12720-33001 19,552.60 APR 2018 ALLOCATION OF PARKING PENALTIES SWINERTON MGMT & CONSULTING 5/2/2018 267195108929 BL R 100-00000-30403 201.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME TERESITA GARCIA 5/9/2018 2673141054071 R 100-17250-35301 805.00 RENTAL FEE RETURNED IN FULL AS GRANDMA W 5/9/2018 2673141054072 R 100-17250-35301 1,000.00 RENTAL FEE RETURNED PART 2 GRANDMA IN HO TUCK AIRE HEATING 5/2/2018 267198015523 BL R 100-00000-30403 196.00 BUSINESS LICENSE REFUND - DUPLICATE PAYME UPS STORE, SHANKARBHAI CORP 5/2/2018 267201099917 BL R 100-00000-30403 228.25 BUSINESS LICENSE REFUND - DUPLICATE PAYME Monday, May 14, 2018 Page 31 of 32 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and4/30/2018 5/13/2018 -City of South San Francisco REFUNDS/REIMBURSEMENTS VANESSA ENRILE 5/9/2018 2673091054956 R 100-17250-35301 83.00 CANCELLATION OF PICNIC AREA VICKIE LEWIS 5/9/2018 2673291054065 R 100-17250-35301 83.00 CANCELLATION OF PICNIC AREA AT SELLICK PARK ZIMODE INC 5/2/2018 267208101152 BL R 100-00000-30403 283.75 BUSINESS LICENSE REFUND - DUPLICATE PAYME Payments issued for REFUNDS/REIMBURSEMENTS $29,357.17 TOTAL PAYMENTS FOR PERIOD $4,736,280.55 Monday, May 14, 2018 Page 32 of 32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-61 Agenda Date:5/23/2018 Version:1 Item #:14. Report regarding two resolutions consenting to the inclusion of properties within the City of South San Francisco in the Property Assessed Clean Energy Programs operated by the California Municipal Finance Authority and the California Statewide Communities Development Authority;authorizing the California Municipal Finance Authority and California Statewide Communities Development Authority to accept applications from property owners,conduct contractual assessment proceedings and levy contractual assessments within the City of South San Francisco;and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution.(Mike Lappen, Economic Development Coordinator) RECOMMENDATION Staff recommends that the City Council adopt two resolutions authorizing the following: 1.The City of South San Francisco’s (“City”)participation in the California Municipal Finance Authority (CMFA)Open Property Assessed Clean Energy (PACE)Program enabling property owners to finance permanently fixed renewable energy,energy efficiency,water efficiency,and seismic strengthening improvements as well as electric vehicle charging infrastructure and authorizing the CMFA to accept applications from property owners,conduct contractual assessment proceedings and levy contractual assessments within the City and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. 2.The City’s participation in the California Statewide Communities Development Authority (CSCDA) Open PACE Program enabling property owners to finance permanently fixed renewable energy,energy efficiency,water efficiency,and seismic strengthening improvements as well as electric vehicle charging infrastructure and authorizing the CSCDA to accept applications from property owners, conduct contractual assessment proceedings and levy contractual assessments within the City and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. BACKGROUND The CMFA and CSCDA are implementing PACE Programs under the provisions of Chapter 29 of Division 7 of the State of California Streets &Highways Code (commonly referred to as “AB 811”)on behalf of its member counties and cities.AB 811 authorizes a legislative body to designate an area within which authorized public officials (including a joint powers authority like CMFA and CSCDA)and property owners may enter into voluntary contractual assessments to finance the installation of renewable energy,energy efficiency,water efficiency,and seismic strengthening improvements as well as electric vehicle charging infrastructure,in each case affixed to real property.The law also authorizes a legislative body to designate an area in which property City of South San Francisco Printed on 5/17/2018Page 1 of 4 powered by Legistar™ File #:18-61 Agenda Date:5/23/2018 Version:1 Item #:14. case affixed to real property.The law also authorizes a legislative body to designate an area in which property owners may voluntarily enter into contractual assessments to finance the installation of distributed generation renewable energy sources,energy efficiency,and/or water conservation improvements that are permanently fixed to real property. In addition to AB 811,Senate Bill 555 amended the Mello-Roos Community Facilities Act,set forth in sections 53311 through 53368.3 of the California Government Code and particularly in accordance with sections 53313.5(l)and 53328.1(a)(Mello-Roos),to allow for the creation of Community Facilities Districts (CFDs)for the purpose of financing or refinancing the acquisition,installation,and improvement of energy efficiency, water conservation,renewable energy and electric vehicle charging infrastructure improvements permanent affixed to private or publicly-owned real property.Individual properties can be annexed into the district and be subject to the special tax that is imposed to repay project financing only if (i)the City Council adopts a resolution consenting to the inclusion of parcels in the incorporated areas of the City within the CFD and (ii) each participating owner provides it unanimous written approval for annexation of its property into the PACE CFD. The combination of State legislation enables PACE to be the most comprehensively regulated home improvement financing available in California.AB 2693 brought improvements to the industry in 2017,and AB 1284 and SB 242 went into effect for 2018 bringing further underwriting and reporting requirements,as well as putting the entire PACE industry under the oversight of the California Department of Business Oversight. PACE is available in over 460 cities and counties throughout the State,and approximately $4 Billion in energy efficiency, water efficiency and renewable projects have been funded. The City is a member of the CMFA and CSCDA.Formed in 2004,CMFA is a Joint Powers Authority formed to assist local governments,non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds aimed the financing of economic development and charitable activities throughout California.To date, over 270 municipalities have become members of the CMFA.In July 2010,the City joined the CMFA for the purpose of financing the construction and equipping of Phase II of the El Camino Family Housing Development, a 47-unit multi-family rental housing development located at 636 El Camino Real. The City is currently a member of the CSCDA and permits PACE projects administered by CaliforniaFIRST. The CSCDA was created in 1988 under California’s Joint Exercise of Powers Act,to provide California’s local governments with an effective tool for the timely financing of community-based public benefit projects. CSCDA has over 530 member agencies and is the Joint Powers Authority and conduit bond issuer sponsored by the League of California Cities and the California State Association of Counties.The prequalified administrators PACE programs are AllianceNRG Program™,PACE Funding Group LLC,Renewable Funding LLC (administering CaliforniaFIRST), Clean Fund Commercial PACE Capital, and Spruce Finance. DISCUSSION Since 2010,the City Council has adopted several resolutions that permit PACE programs to finance improvements to property owners.The City’s PACE programs include the HERO program for residential property owners,the CaliforniaFirst program for all property owners,the CHF Authority PACE program City of South San Francisco Printed on 5/17/2018Page 2 of 4 powered by Legistar™ File #:18-61 Agenda Date:5/23/2018 Version:1 Item #:14. property owners,the CaliforniaFirst program for all property owners,the CHF Authority PACE program administered by Ygrene for residential property owners,and the Figtree program for commercial property owners.These PACE programs do not add any administrative responsibilities to City staff or costs to the City. The City is not obligated to repay the bonds issued by any of the PACE programs or to pay the assessments levied on the participating properties.The City does not incur any cost or involvement,and there are no administrative responsibilities, marketing obligations, or financial exposures to the City. The CMFA and CSCDA Open PACE programs are summarized in Attachments 1,2 and 3.The programs would provide property owners with additional options to find financing for energy improvements.Similar to the existing PACE programs in South San Francisco,the CMFA and CSCDA PACE programs would not incur any cost or involvement,and there are no administrative responsibilities,marketing obligations,or financial exposures to the City. The benefits to the property owner include the following: ·Competition.Residents and business can shop for the best price and service through the availability of the PACE administrators. ·Savings.Renewable energy,energy efficiency,and water conservation improvements will help lower utility bills. ·Payment obligation is tied to the property.The debt will not need to be repaid when the property is sold or transferred.The new owner assumes the obligation to repay the remaining balance with the property taxes. ·100 percent voluntary. Property owners choose to participate in the program at their own discretion. ·Repayment obligation.The length of the financing is based on the expected useful life of the improvements.Depending on the lender and the improvements,the term can range from five years to 39 years. ·Prepayment options. Property owners can pay off the assessments at any time without penalty. ·Improved quality of life.Residents benefit from improvements,such as more effective cooling provided by new air conditioning units and less outside noise when new double-paned windows are installed. The benefits to the City include the following: ·Prequalified PACE administrators.The programs have pre-qualified the PACE administrators based on their business practices, qualifications, experience and capital commitment to the PACE market. ·No City Obligation.As in conventional assessment financing,the City is not obligated to repay the bonds or to pay the assessments levied on participating properties.Unlike conventional assessment financing,the City has no administrative duties and its name is not on the bonds,as CSCDA’s name is on the bonds. ·No City staff support required.All CSCDA Open PACE and assessment administration,bond issuance and bond administration functions are handled by CSCDA and the Administrators;AllianceNRG Program,PACE Funding Group and Renewable Funding,CleanFund Commercial PACE Capital and Spruce Finance. No City staff time is needed to participate in CSCDA Open PACE. ·No internal management requirements.The City can provide access for its residents to CSCDA Open City of South San Francisco Printed on 5/17/2018Page 3 of 4 powered by Legistar™ File #:18-61 Agenda Date:5/23/2018 Version:1 Item #:14. ·No internal management requirements.The City can provide access for its residents to CSCDA Open PACE without the higher staff costs that an independent program established by the City would require. FISCAL IMPACT: There is no negative fiscal impact to the City’s general fund by consenting to the inclusion of properties within the City limits in the CMFA and CSCDA Open PACE Programs.All CMFA and CSCDA Open PACE administrative costs are covered through an initial administrative fee included in the property owner’s voluntary contractual assessment and an annual administrative fee,which is also collected on the property owner’s tax bill. CONCLUSION The CMFA and CSCDA Open PACE Programs are being offered to allow residential property owners in South San Francisco more options to finance renewable energy,energy water efficiency improvements and electric vehicle charging infrastructure on their property. Staff recommends that the City Council adopt the two associated resolutions authorizing the following. 1.The City of South San Francisco’s (“City”)participation in the CMFA Open Property Assessed Clean Energy (PACE) Program enabling property owners to finance permanently fixed renewable energy,energy efficiency,water efficiency,and seismic strengthening improvements as well as electric vehicle charging infrastructure and authorizing the CMFA to accept applications from property owners,conduct contractual assessment proceedings and levy contractual assessments within the City and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. 2.The City’s participation in the CSCDA Open PACE Program enabling property owners to finance permanently fixed renewable energy,energy efficiency,water efficiency,and seismic strengthening improvements as well as electric vehicle charging infrastructure and authorizing the CSCDA to accept applications from property owners,conduct contractual assessment proceedings and levy contractual assessments within the City and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. Attachments 1.CMFA Program Summary 2.CMFA Consumer Protection Policies 3.CSCDA Open PACE Handbook City of South San Francisco Printed on 5/17/2018Page 4 of 4 powered by Legistar™ California Municipal Finance Authority Property Assessed Clean Energy Program Join the Program! Contact CMFA Phone 1 760 930-1333 Fax 1 760 683-3390 eMail info@cmfa-ca.com Address 2111 Palomar Airport Rd, Suite 320 Carlsbad, CA 92011 Online www.cmfa-ca.com 2 Implementing PACE is a simple and effective way for property owners to finance energy and water efficiency as well as renewable energy improvements in your community. Join the movement and discover how the California Municipal Finance Authority PACE program can benefit you. Save Energy, Water and Money Create Local Jobs Help the Environment Background PACE Assembly Bill (AB) 811 was signed into law on July 21, 2008, and AB 474, effective January 1, 2010, amended Chapter 29 of Part 3 of Division 7 of the Streets & Highways Code of the State of California (“Chapter 29”) and authorizes a legislative body to designate an area within which authorized public officials and free and willing property owners may enter into voluntary contractual assessments to finance the installation of distributed generation renewable energy sources, energy efficiency, Seismic and/or water conservation improvements that are permanently fixed to real property, as specified. The financing for these improvements has come to be known as PACE, which stands for Property Assessed Clean Energy. PACE & California California has widely adopted an open PACE model which allows multiple programs to successfully operate in the same jurisdictions, fostering innovation and creating healthy competition. As a result California is the nation's leader in PACE financing and energy savings. Multiple Active Programs 25,000 + Completed Projects $500 + Million in Financings 7,500 + Jobs Created Tons of CO2 Emissions Abated Millions of gallons of water saved The CMFA The California Municipal Finance Authority (“CMFA”) is a Joint Powers Authority created to strengthen local communities by assisting with the financing of economic development and charitable activities throughout the State of California. With the goal of giving back to California communities, the CMFA assists local governments, non -profits and businesses with the issuance of taxable and tax-exempt financing aimed at improving the quality of life in California. To date, over 200 municipalities have become members of the CMFA. CMFA & PACE On July 2nd, 2015 the CMFA completed a statewide validation action authorizing the CMFA to offer PACE to its member communities. Existing member municipalities as well as any city located within a member county that wishes to offer CMFA PACE financing in their community can do so by simply passing an opt-in resolution and joining the CMFA if not already a member. 3 Good for Property Owners 100% Financing In today’s economic environment, financing options are scarce. The program offers competitive financing, for 100% of the project costs, with $0 out of pocket. Immediate Savings Improving the way a property uses energy and water, reduces consumption and provides an immediate cost savings. 100% Voluntary Program participation is completely up to the property owner. Customer Protections The CMFA consumer protection policy provides peace of mind, and is the only PACE program with a repurchase agreement to ensure that property owners are protected from financial loss due to fraud. Good for the Community Creates Local Jobs The program uses local registered contractors for all improvements, causing an increase in sustainable full time employment. Increases Property Values Energy efficient properties are in demand and sell for up to 22% more than comparable properties. Revitalizes Communities Reduced CO2 emissions + water savings + new jobs + increased property values = A happy community. Public Private Partnership Privately Funded The program is 100% funded with private capital. Demand for PACE bonds is strong and competition is driving rates down for consumers. Fiscal Impacts The Program is 100% self-sufficient with no negative fiscal impact or obligation to local government. Give Back Program 50% of all CMFA issuance fees are contributed back to the local community. 25% to the municipality’s general fund and 25% to local charities. Contact Us Today To Allow Your Residents And Businesses The Opportunity To Take Advantage Of The CMFA PACE Program PACE Consumer Protection Policies California Municipal Finance Authority Residential PACE Program Overview Property assessed clean energy (“PACE”) programs enable an unprecedented range of homeowners to access energy efficiency, renewable energy , and water efficiency measures that improve the financial, functional , and environmental aspects of home ownership. Improvements such as these make homes less costly to operate and more comfortable to live in, while simultaneously reducing energy and water consumption. Without PACE Programs many homeowners would have no, or costly, access to such benefits. PACE Programs (“PACE Programs” or the “Program”), including th e government authority sponsoring and administering them (“Authority”, “Program Administrator” or “Administrator”) and, where applicable, the entity or entities who help implement them (“Partner”), deliver tools and resources that enable homeowners to make smart, informed and responsible choices regarding such measures (“Measures”). Appropriate use of such tools is the responsibility of all Programs, which means that care needs to be taken with homeowners before, during and after origination of Program fina ncing. In other words, consumer protections that serve homeowners must be a core value of the Program, the Authority and the Partner . The baseline consumer protection policies of the Program cover the following areas: Repurchase Guarantee Eligibility and Risk Disclosures & Documentation Funding Operations Post -Funding Homeowner Support Data Security Privacy Marketing & Communications Protected Classes Contractor Requirements Eligible Products Maximum Financing Amount Reporting Closing & Funding These Policies provide homeowners with a greater level of consumer protection than any other form of financing. They also guide the Program’s implementation, enabling the transformation of its potential into tangible benefits for homeowners . 1 REPURCHASE GUARANT EE Policy Summary It is the Partners responsibility to ensure the protection of ALL c onsumers. Each Partner must agree to repurchase any a ssessment l evied by the program that a) does not meet the Program ’s eligibility criteria as described in the CMFA Pro gram Handbook, b) was levied without the p roperty owner ’s consent or understanding, or c) was made with any breach of representations or warranties. 1.1 Policy Each Partner, Contractor , and Affiliate involved in the o rigination of a ssessments f inanced by the Program must enter into an agre ement that obligates them to repurchase any a ssessment that : D oes not meet the Programs eligibility criteria as described in the CMFA Program Handbook, W as le vied without the p roperty o wner’s consent or understanding, or W as made with any breach of representations or warranties. 1.2 Procedures Upon notification by the Program , Partner shall have thirty days to repurchase such assessment. The repurchase shall be effected through the Prepayment Process as defined in the Assessmen t Contract. Partner shall also be responsible for expenses related to the Prepayment including all fees and any Prepayment Penalty if applicable as described in the Assessment Contract and Program Handbook. 2 ELIGIBILITY AND RISK Policy Summary The Program b lends traditional credit risk considerations together with statutory requirements and legislative policy to develop risk criteria that are fitted to the Program. These criteria take into account the unique risk profile that this form of financing presents to enable qualifying homeowners to access it. While this process will exclude unqualified homeowners and properties, special consideration has been given to developing inclusive standards. These criteria examine five key attributes of every financed projec t: (i) the real property on which the improvements will be installed (“Property” or “Properties”), (ii) the Property Owners ability to make the increased property tax payments (iii) the encumbrances presently rec orded against the Property, (iv ) the nature of the impr ovements to be installed; and (v) the homeowner’s mortgage and property tax payment history. 2.1 Properties Consistent with foundational considerations, it is the policy of the Program to make the Program available to the entirety of the existing re sidential housing stock in political boundaries of the Program. Properties for which this form of financing is not available include: (i) commercial properties (including residential properties comprising f our (4 ) or more units), (ii) new properties under construction and (iii) tax exempt properties (properties not subject to levy), such as tribal, non -profit or state -owned residential properties. If requested in good faith by the homeowner applying for the Program, the Partner is responsible for completing a “second look” eligibility review of all applications related to properties initially determined to be excluded, re -examining the specific attributes of the Property in question and confirming or modifying the original determination. 2.2 Ability to Pay The P roperty owners ability to make the increased property tax payments is critical element of the decisioning process for Program participation. The Program is designed among other things to allow property owners to realize utility savings and environmental benefits assioiated with the improvements being installed . Such financing is inappropriate if the property owner cannot afford to make the payment . Accordingly, the combined debt secured by the subject property plus the annual assessment may not exceed 45% of the household income . 2.3 Encumbrances The encumbrance profile of Properties is an important element of the decisioning process for Program participation. The Program is designed to harness unused financing capacity of homes in which eligible improvements are installed. Such financing is inappropriate if it burdens Properties and their owners too greatly. Accordingly, Properties eligible for Program financing will have the following attributes: All mortgage -related debt on the Property may not exceed 90% of the Property’s fair market value (“FMV”), or assessed value if market value data is unavailable or unreliable, at the time of initial approval; Reliability of the Program FMV model should be verified through an accepted and regular audit pro cess, sampling appraisal data as a means of measurement and verification; T he financing m ust be less than (i) fifteen percent (15%) of the FMV of the Property , up to the first sev en hun dr ed thous and doll ars ($700,000) of the Prop er ty’s FM V, and; (ii ) ten percent (10%) of the remaining value of the Property above seven hundred thousand dollars ($700,000); The total mortgage -related debt on the underlying Property plus Program financing may not exceed 97% of the FMV of the Property; and The total amount of a ny annual property taxes and assessments shall not exceed five percent (5%) of the Property's FMV, determined at the time Program financing is approved. 2.4 Eligible Improvements The Program provides financing for a broad range of eligible products and project s permanently - affixed to the Property, the details of which are set forth in Section 12. While the Program is responsible for confirming compliance with the Sectio n 12 requirements, it is not responsible for determining post -installation energy performance, savings or efficacy of such products or projects. The Program relies on U.S. Department of Energy, the Environmental Protection Agency, other government agencies and subject matter experts in determining what constitutes an Eligible Improvement. 2.5 Homeowners PACE Program assessments appear as line items on property tax bills and homeowners repay their financing when they pay their property tax bills. The mortgage and property tax payment history of homeowners of record thus is an important decisioning element of Program eligibility criteria. Accordingly, at the time of application, homeowners eligible for Program financing will have status and payment histories that are consistent with the following: The Applicants are the owners of record; Property tax payment s for the assessed Property are current. Additionally, the homeowner must certify that there is no more than one late payment for the shorter of the previous three years or since the present homeowner acquired the Property; Homeowner(s) are current on all mortgage debt, and have not been more than 60 days late on such payments during the 12 -month period preceding funding; Subject to any additional limitations in the CMFA Program Handbook, n o homeowner applicant has had any active bankruptcies within the las t 3 years; provided, however , that this criterion can be met if a homeowner’s have had no payments (mortgage and non -mortgage) past due for more than 60 days in the most recent 12-month period preceding funding ; and Homeowner(s) have no involuntary lien(s) recorded against the Property in excess of $1,000. There may be no pending Notice of Default on the property and no more than one recorded Notice of Default for the shorter of (i) the previous three years, or (ii) since the present homeowner acquired the Property. 3 DISCLOSURES & DOCUMENTATION Policy Summary: The documentation of the Program gives it shape, integrity , and enforceability. Program participation documentation embodies principles key to the Program such as clarity, fairness, compliance, disclo sure, knowledge , and completeness. A reader who has spent time with the documentation should develop an unambiguous understanding of each and every right, risk , and obligation associated with the Program’s financing product. PACE is a new form of financin g that, while sharing some features of traditional financing, presents new considerations for homeowners. Truth -In-PACE Disclosures cover the Program financing’s unique repayment cycle (annual or semiannual) and the Federal Housing Finance Authority announ cement regarding payoff of Program financing at the time of sale or refinance. Best practices counsel the Program to disclose traditional financing terms (e.g., interest rates, financing term, payment amounts) as well. In the end, a homeowner who understan ds the Program’s disclosures will be informed and have a clear understanding of the Program’s traditional and non -traditional features. 3.1 Document timing. Before commencement of any Program -financed project, a homeowner needs to: S ubmit an application; R eceive approval of the Measures from the Partner; and E xecute a Truth -In-PACE disclosure statement. Following installation of the Measures, a homeowner needs to: E xecute an acknowledgement that the installation of the Measures has been completed satisfactorily; and R eceive a final summary of costs and payments. Delivery to, and execution of all such documentation by, the homeowner is the responsibility of the Partn er. 3.2 Terms. Terms that are fundamental to the Program and that need to be reflected in the Documents comprise: The amount financed including fees and capitalized interest , A term that does not exceed the useful life of the improvements, T he rate of int erest charged, that is fixed (not variable), A payment schedule and amounts that fully amortizes the amount financed, T he nature of the lien created upon recordation, The specific improvements to be installed, T he 3 -day right to cancel the financing, T he right to withhold approval of payment unt il the project is complete , and Section 5899.2 rights for solar lease improvements. . It is the responsibility of the Partner to prepare, deliver , and arrange for execution of documents reflecting such terms. 3.3 Disclosures Policies. Disclosures heighten homeowner’s awareness of key program financing terms and risks that appear in the Program terms and documentation. It is the policy of the Program that Partners confirm delivery to, and receipt by, homeowners of these disclosures, and obtain written acknowledgement that homeowners have read and understand them. The following comprise the key disclosures of the Program provided by Partners in a Truth -In-PACE disclosure statement attached hereto as Attachment A. Dis closures Description Term of financing The maximum time period of the financing Amount financed The total amount financed, including fees and capitalized interest Annual payment amount The amount due each year, even if paid in semi -annual installments or through impound payments Annual interest rate/APR The effective interest rate after taking into account all fees and capitalized interest Total Interest Percentage The total amount of interest paid over the financing term as a percentage of the total Payments. Improvements financed The Measures installed FHFA risks The risk that the homeowner may need to pay off the PACE assessment at the time of sale or refinance Right to cancel The 3 -day right to rescind the financing Prepayment The right to prepay the Program financing without penalty The following comprise additional key disclosures of the Program provided by Partners. Disclosures Description Program overview A document or section of a document that provides a comprehensive summary of the Program, including a summary of a homeowner’s rights and obligations Property tax repayment process Payment of a homeowner’s property tax bill that will include a line item related to the installed Mea sures Privacy A notice describing the privacy policies of the Program Federal disclosures Those appearing in the Program application Foreclosure The foreclosure process in the event of a homeowner default 4 FUNDING Policy Summary: PACE is a new form of financing that, while sharing some features of traditional financing, presents new considerations for financing capital sources and structures. Best practices counsel the Program to proactively solicit feedback from Program stakeholders and homeowners and incorporate learnings into policy improvements which benefit homeowners. 4.1 Interest Rates. It is the policy of the Program that the Partner off ers fixed simple interest rates and payments that fully amortize the obligation. Variable interest rates or nega tive amortization financing terms are not permitted. 4.2 Sustainable funding source. It is the policy of the Program that Partners establish a sustainable source of capital for funding PACE financed projects separate from the Authority’s general fund or budg et and have access to capital markets to ensure funding of qualified projects is available on a consistent basis. A Partner must demonstrate the capacity to fund assessments that the Administrator anticipates originating through such Partner over the six (6) month period immediately following the Administrator’s review of such Partners’ financial statements. 4.3 Subordination. The Program is not required but may offer the capability to accommodate homebuyers and homeowners by offering subordination of certain rights of its PACE assessment lien to the lien of a mortgage or deed of trust. The subordination may provide the lien under a mortgage or deed of trust with senior rights such that the lender will be induced to make a loan on a PACE -assessed property. The subordination option may be made available to homebuyers and homeowners in accordance with policy agreed upon by the Authority and the Partner. 5 OPERATIONS Policy Summary: Operations delivers the Program to homeowners. Operations commercializes, productiz es and draws on the work completed in a broad range of disciplines by the Partner or its Partner, such as sales, training, risk, contractor engagement, municipal engagement, accounting, finance, legal, capital markets, compliance, business development, mar keting, government affairs and corporate development. While each operating unit incorporates thoughtful and highly effective consumer protections in the work it produces, Operations is the gatekeeper responsible for assuring that the Program has the people , processes, tools and technology necessary to deliver to homeowners the Program financing product, as well as the consumer protections described in these Policies. 5.1 Operational consumer protection policies. It is the policy of the Program that the Admini strator and its Partner develop and provide people, processes, tools and technology necessary to support the consumer protection measures described in detail elsewhere in this policy, including: R isk and underwriting processes; Terms and documentation delivery syst ems; D ocumentation, maintenance and retrieval processes; D isclosure development, delivery a nd acknowledgment receipt; P ost -funding support for homeowners and other stakeholders such as r eal estate professionals; D ata security measures; P r ivacy policy development and protections; M arketing and communication oversight; C ontractor m anagement and engagement; E ligible product database and/or list development and maintenance; Implementation of the maximum financing amounts; Key metrics repor ting; C losing and funding processes (including the ability to fulfill financing obligations); E xamination data production; and I mplementation of procedures to identify and prohibit conflicts of interest within and associated with the Program. 6 POST -FUND ING HOMEOWNER SUPPORT Policy Summary: A public/private partnership is at the core of the Program. This partnership carries with it elevated consumer protection responsibilities that apply to the Program with as much significance during the post -funding p eriod as they do during the time of application and origination. Establishing and operating an executive office responsible for customer care that responds to inquiries, complaints, contractor and workmanship concerns, product performance questions and rel ated matters for the lifecycle of the improvements financed is fundamental to the consumer protections that the Program provides. 6.1 Proactive Engagement. It is the policy of the Program that the Partner and its Partner proactively to monitor and test the c onsumer protections delivered to homeowners, and to request feedback from homeowners and contractors to identify areas in need of improvement. 6.2 Onboarding. It is the policy of the Program that Partner s develop and implement a post -installation onboarding procedure to reinforce key characteristics of the Program, such as those highlighted in the Program disclosures. 6.3 Payments. It is the policy of the Program that the Partner have disclosures and resources in place to resolve homeowner questions regarding m atters such as impound account catch up payments, payment timing inquires and payment amount reconciliation. It is also the policy of the Program that the Partner implement procedures for responding to requests for partial or full prepayment of their PACE property tax assessment in a timely and complete manner. 6.4 Inquiries and complaints. It is the policy of the Program that the Partner receive, manage, track, timely resolve, and report on all inquiries and complaints from homeowners. This policy contempla tes development of a team with the skills necessary to perform inspections, meet with homeowners and contractors, investigate matters, and mediate resolutions with homeowners and contractors. The Partner must proactively work to resolve inquiries and compl aints in a reasonable and timely manner and in accordance with the Program guidelines and must make communication for homeowners available during regular business hours by phone, email , and facsimile communication. 6.5 Real estate transactions. It is the policy of the Program that the Partner develop capabilities to assist homeowners who are refinancing or selling their Properties. The Partner must support real estate professionals providing services to refinance and sales transactions for properties with PACE assessments. 7 DATA SECURITY Policy Summary: Trust is fundamental to any financing relationship, and Program financing is no exception. The public/private partnership at the center of the Program, as well as the confidential relation ship homeowners have with the Program P artner mandate that any market -ready Program be in robust compliance with sturdy cyber -security standards, and in particular develop secure and tested processes that protect homeowner personal identifiable information at points of potential vulnerability, especially during the application process. 7.1 Information systems. It is the policy of the Program that the Partner develop and comply with secure and tested processes to protect the personal identifiable information o f the homeowner described herein . Such secure and tested processes should, at a minimum, include: A cyber -security policy and protocol that, at a minimum, requires data encryption “during transmission” and “at rest,” and compliance with sturdy cyber -securi ty standards. The Partner is responsible for controlling access to information, based upon, job function and need -to-know criteria. The Partner is responsible for taking security measures that protect the security and confidentiality of consumer records an d information in proportion to the sensitivity of the information, including, without limitation, requiring all computers and other devices containing any confidential consumer information to have all drives encrypted with industry standard encryption soft ware. The Partner is responsible for monitoring and logging all remote access to its systems, whether through VPN or other means. Data security policies are subject to auditing and penetration testing conducted by an independent auditor hired by the Author ity at least annually and any time a change is made that may have any potential impact on the servers, security policies or user rights. The Partner is responsible for ensuring minimum viable configurations are in place on all servers. All firewalls should have continuous logging enabled. In addition, access control lists and audited server configurations should be used to ensure that data security is maintained. 7.2 Personnel. The Partner is responsible for informing and enforcing the compliance with the Prog ram’s data privacy and security policies on the part of every employee, contractor, vendor, agent, service provider, representative, and associate who is exposed to personal identifiable information of homeowners. The Partner is responsible for implementin g protections and controls to prevent unauthorized copying, disclosure, or other misuse of sensitive consumer information. 8 PRIVACY Policy Summary: The trusting and confidential relationship that exists between homeowners and Program extends to the Partner’s use of homeowner d ata. Program must protect and manage sensitive consumer information, must respect the privacy of all homeowners, and must implement robust controls to prevent unauthorized collection, use and disclosure of such i nformation. The following summarizes the Program’s privacy policy: 8.1 Privacy policy. The Program obtains sensitive consumer information from homeowners as part of the application process for Program participation or through other homeowner touch points wit h the Program. It is the policy of the Program that the Partner develops and delivers to homeowners who apply for the Program or who otherwise provide personal identifiable information (e.g., full name, home address, social security numbers, date of birth,) a privacy policy that complies with state and federal law (e.g., the Gramm -Leach -Bliley Act) and, in particular, prohibits sharing with third parties personal identifying information of homeowners without the homeowners’ express authorization except wher e expressly permitted by state and federal law. Such privacy policy will cover T he sources from which sensitive consumer information is obtained, The Partner’s use of sensitive consumer information, and A mechanism by which a consumer may opt -out of sharing information. The Partner will deliver to homeowners any updates to such privacy policies. 8.2 Application process. It is the policy of the Program that all personal identifying information provided by a homeowner to the Partner during the applicatio n process is provided directly by the homeowner to the Partner. The Partners will establish processes and controls to ensure that personal identifiable information of a homeowner is obtained directly from such homeowner (or his verifiable legal representat ive or attorney in fact) and not from a contractor or other third party. 9 MARKETING & COMMUNICATIONS Policy Summary: Clear, informative, truthful, balanced, transparent , and complete communications are essential for the Program. The stakeholders of any Pr ogram include (without limitation) homeowners, contractors, the Authority, government officials and staff, investors, finance partners, real estate professionals and lenders. Communications, acts and practices that mislead stakeholders add ineligible expen se to PACE financing or to the Program, abuse stakeholders, and otherwise fail to meet the core communication standards of appropriateness for the Program and are not acceptable. 9.1 Prohibited practices. . It is the policy of the Program to prohibit practice s that are or could appear to be unfair, deceptive, abusive, and/or misleading, that violate laws or regulations, that provide tax advice, that are inappropriate, incomplete or are inconsistent with the Program’s purpose (e.g., use of check facsimiles to d ramatize the amount of PACE Program financing available or presented as if a negotiable instrument). Marketing practices that are likely to add unnecessary expense to a homeowner (e.g., paying consumers for applications), that unlawfully use sensitive cons umer data or that violate any other law or regulation (including, for example, practices related to telemarketing) are prohibited. 9.2 Permitted practices. It is the policy of the Program to adhere to all legal and regulatory requirements (e.g., telemarketing) pertaining to its advertising and marketing efforts. On the basis of providing clear and concise communication to consumers, any practice that promotes informed decisioning on the part of homeowners and is not prohibited as described herein is permitted. All Marketing materials must be pre -approved by the Partner prior to publication. 9.3 Tax advice. It is the policy of the Program that no Partner, contract or or third party (who is not a tax expert) may provide tax advice to consumers regarding their Program financing which includes making affirmative statements or claims as to the tax deductibility of the payments. Homeowners are encouraged to seek the advice of an expert regarding tax matters related to the Program. The Program shall monitor and test the sales practices of employees and contractors to confirm adherence to the policy set forth in this Section 9 .3. 9.4 Payments in Exchange for Financing. It is the policy of the Program that no Partner, contractor or Affiliated Individual may provide a direct cash payment or other thing of value to a homeowner explicitly in exchange for such homeowner’s selecting Program financing. For avoidance of doubt, the l imitations provided in this Section 9 .4 are not intended to prevent the Program from offering to homeowners, contractors or Affiliated Individuals promotions that are not explicitly part of the exchange referred to in the preceding sentence. 10 PROTECTED CLASSES: It is the Partner’s responsibility to ensure compliance with all state and federal laws that cover individuals in protected classes (e.g., race, religion, color, marital status, sex, national origin, citizenship, presence of children, d isability, gender, age and/or sexual orientation because an applicant receives income from a public assistance program, or because an applicant has in good faith exercised any right under the Consumer Credit Protection Act.) Heightened protections for home owners over 64 years old, such as confirming understanding of financing terms and project specifications, is a focus of the Program. The Partner is responsible for protecting against intended and unintended non -compliance with such standards, and in parti cular for providing legally unbiased access to, and decisioning of, requests for Program financing. 10.1. General. It is the policy of the Program that controls be designed to monitor and test compliance with all state and federal laws covering homeowners in protected classes. 10.2. Elders. It is the responsibility of the Partner to develop and implement a program that validates elder homeowner (i.e., homeowners over 64 years old) understanding of the eligible improvement project for which they are seeking Program financing, including the terms of such financing. 10.3. Financing Access and Decisioning. It is the responsibility of the Partner to provide legally unbiased access to, and decisioning of, requests for Program Participation www.CMFA -CA.com 1 11 CONTRACTOR REQUIREMENT S Policy Summary: Contractors and their sales persons are one of the primary means through which homeowners become aware of Program participation options. Contractors and their sales persons enter into contracts with the Partner, and register with all rel evant state and local licensing boards and agencies. Contractors are required to follow a code of conduct, maintain policies of insurance, post bonds, follow marketing requirements, complete training courses, among other similar obligations, all of which a re designed to assure positive and productive homeowner interaction with the Program. 11.1 Policies. It is the policy of the Program that all contractors who sell, install, or manage subcontractors who install, eligible improvements will have executed and tha t all such contractors and all employees, entities, owners, partners, principals, independent contractors, third party agents or other person who perform any services for the contractor in connection with a Program financing (collectively, the “Affiliated Individuals”) meet the requirements of the Program’s Contractor Participation Agreement, which include: Maintenance of an active license, and be in good standing, with the California Contractor State License Board (“CSLB”), including compliance with the CS LB (or equivalent agency or program) insurance and bonding requirements; Execution of the Program’s Contractor Participation Agreement only by a person who is listed as an Responsible Managing Owner (“RMO”), Responsible Managing Employee (“RME”), Respo nsib le Managing Manager (“RMG”), Responsible Managing Member (“RMM”), sole owner or qualifying partner with the CSLB and who is authorized to act on behalf of, and who is responsible for the actions of, a Registered Contractor (a “Qualifying Individual”); Over sight and management of employees, independent contractors and subcontractors who provide services to Registered Contractors accessing the Program; Meeting all other state and local licensing, training and permitting requirements; Compliance with the Progr am’s marketing policies; and Ensuring all Affiliated Individuals register with the Program. 11.2 Code of Conduct Each contractor shall enter into an agreement that includes a code of conduct with the minimum requirements to: Treat Property Owners Respectfully , Fairly and Honestly at all times. Perform Duties in Compliance with all Federal State and Local Laws and avoid involvement in any illegal, unethical or improper conduct. Conduct duties in in conformance with E3’s Policies and procedures, with the highest standards of ethical and legal conduct. Ensure that work is completed with care, guided by prudent judgment and good business practices. www.CMFA -CA.com 2 Assume responsibility for knowing, understanding and having a practical working knowledge of the laws and regulations applicable to the Program and work performed in connection with the program. 11.3 New Contractors. Regarding Registered Contractors new to the Program, it is the policy that the Partner: Has a specified probationary period (i.e., place the new Registered Contractors on a watch list) until the new Registered Contractors have completed the required number of Measures; Has procedures in place, during the Registered Contractor probationary period, to provide additional quality assurance steps for Measures comp leted by the Registered Contractors on the watch list; and Has procedures in place to review Registered Contractor work to confirm satisfactory completion of projects conducted during the probationary period for which Program financing is used. 11.4 Contractor Management. It is the policy that the Partner implement contractor managem ent systems and procedures that manage and track contractor training and compliance violations on an individual and company basis. 11.5 Contractor Training. It is the policy of the Prog ram that each Partner make available contractor training regarding, at a minimum, the following: T he applicable contractor code of conduct terms as required by the Program, P rotected classes, including, without limitation, elder protection, and O ther co nsumer protection measures as required by the Program. 11.6 Remedial Action. Partners shall warn, suspend , or terminate a Registered Contractor and/or Affiliated Individual from the Program based on violations of the Contractor Participation Agreement. The Pro gram does not accept Program applications processed by suspended or terminated contractors and/or associated representatives. www.CMFA -CA.com 3 12 ELIGIBLE PRODUCTS Policy Summary: The Program enables and encourages homeowners to install Measures on their homes that are desi gned but not guaranteed to save water or energy. The Program is responsible for implementing practices and controls (e.g., eligible product databases and product confirmation processes) ensuring that financing is used only for eligible Measures, and that i t is not provided for ineligible ones. Program product eligibility criteria ensure that property owners are financing improvements that are industry recognized for achieving higher levels of home energy or water efficiency. While the Program is responsible for confirming compliance with the initial capacities of such products, it is not responsible for determining post -installation performance, savings , or efficacy of such Measures. 12.1 Policies. Consistent with the objectives of the PACE enabling legislatio n, it is the policy of the Program through consultation with the Partner and the Authority to: Establish and maintain an eligible products database and/or list, documenting the associated eligibility specifications for each product that conform to the requ irements outlined in Attachment B hereto; Define a process for adding or modifying the eligible product database; Ensure that eligible product performance standards are quantifiable using performance criteria that the U.S. Department of Energy, U.S. Environmental Protection Agency, the California Energy Commission and/or other federal and state agencies or other reputable third parties has established; Use credible third party source s to determine the useful life of the product, which will be used to set the maximum term for the Program’s financing; and Require that the product be permanently affixed to the Property. 12.2 Procedures. It is the policy of the Program that the Partner estab lish procedures confirming that the homeowner applying for Program financing intends to install eligible products, and that at the time of funding such improvements have been installed. 12.3 Ineligible Products. Financing of ineligible products under the Progr am is prohibited. Products that are not included on the eligible products list or in the eligible products database can be submitted for review by the Program, if a homeowner has a good faith reason to believe they should have been included. www.CMFA -CA.com 4 13 MAXIMUM FINA NCING AMOUNT Policy Summary: Many homeowners cannot readily access price information regarding the installation of ener g y efficiency, renewable energy, water conservation , and seismic improvements for their homes, and cost often is a key economic conside ration. While the Program does not set price controls, it implements a maximum financing amount (“MFA”) procedure based upon the fair market value of the Measures. The MFA sets the ceiling for amounts that can be financed. The Program’s maximum financing amount policies provide as follows: It is the policy of the Program to develop maximum financing amounts based on market data and the Partner’s experience, but not to set pricing for installation of eligible products and projects. In evaluating project pr icing, the Partner takes into account regional factors that may contribute to the pricing of improvements. It is the policy of the Program that each Partner will, at a minimum, establish an MFA for each product type (e.g. for central air conditioners, sola r PV systems, solar thermal systems and artificial turf). Within each MFA, there is a range of justifiable pricing, depending on the particular product within a product type (e.g. there may be different types of central air conditioners, solar PV systems, solar thermal systems and artificial turf). It is the policy of the Program that each Partner will establish product/project attribute related pricing rules that dictate what pricing within such MFA range is justified. It is the policy of the Program that each Partner establish processes and systems for purpo ses of enforcing the MFA rules for every project. A product may only be funded for an amount that is greater than the MFA for such product if the amount exceeding the MFA is justified by reasonable stan dards that are validated and documented through processes and systems acceptable to the Authority. www.CMFA -CA.com 5 14 REPORTING Policy Summary: Reporting the economic and environmental results of Program participation is essential for the Program, Partners, elected offici als, environmental agencies, the investment community, the real estate and mortgage industry and many other stakeholders. Metrics such as economic stimulus dollars invested, greenhouse gas reduction, the number of Measures funded, the amounts funded, renew able energy production and energy savings serve this need. The Partner is responsible for producing, on a quarterly basis, a key metrics report. 14.1 Reporting categories. It is the policy of the Program that Program statistics reporting and estimated impact metrics in the following categories be developed and reported quarterly to the Authority: Number of projects funded, Project amount funded, E stimated amount of energy savings, E stimated amount of renewable energy produced, E stimated amount of water savings, E stimated amount of greenhouse gas emissions reductions, and E stimated number of jobs created. 14.2 Reporting standards. It is the policy of the Program that all data collected for the quarterly metrics reports be developed and collected using standardized, third party verified methodologies. The methodologies and supporting assumptions and/or sources must be made available to the Authority by the Partner. It is the responsibility of the Partner to develop reports consistent with each of categories listed above and to test and verify the data collection and reporting methods and models used. All reports shall include only aggregate data, excluding any sensitive cust omer information. www.CMFA -CA.com 6 15 CLOSING & FUNDING Policy Summary: The Program provides limited purpose financing to homeowners, and not general purpose financing that is common among traditional sources of financing. The Program has front -end (e.g., eligible product d atabase ) and pre -funding (e.g., completion certificates and permits) procedures designed to confirm that their financing dollars are used for permissible purposes. A policy requiring such procedures is essential to protecting the integrity of the Program. 15.1 Installation Completion Sign -off. It is the policy of the Program to confirm, before funding, that the eligible products financed are installed, operational and in a condition that is acceptable to the homeowner and the contractor, and to require that th e homeowner and the contractor attest to such by signing a document stating that all products have been installed to the homeowner’s satisfaction and in accordance with product specifications. It is the responsibility of the Partner to confirm any such doc ument is signed within the maximum allowable installation time as specified by the Program 15.2 Permits. It is the policy of the Program for homeowners seeking Program financing to obtain required permits for the installation of Measures and provide verificat ion thereof upon request. 15.3 Funding. It is the policy of the Program to withhold final payment of funds until projects are complete. 15.4 Recording . It is the policy of the Program to record the Notice of Assessment and Payment of Contractual Assessment Requi red documentation in a manner consistent with state law. 15.5 Asset verification. It is the policy of the Program to confirm that product(s) listed on the Completion Certificate and for which Program financing has been provided have been installed and that t he Partner develop and implement a randomized onsite inspection protocol acceptable to the Authority. www.CMFA -CA.com 7 Attachment A Truth -In-PACE Disclosure Statement Property Information Owners [Owner Names] Address [Property Address] APN [Assessor Parcel Number] Transaction # [E3 File ID] Summary of your Financing Amount Financed Financing Term Interest Rate Payment Amount $[0] [0] Years [0.00]% $[0] Cost of your Improvements Number of years that payments will be added to the Property Tax Bill. The annual cost of the financing, as a percentage. The estimated amount due on your Semi - Annual Property Tax Bill Important Dates Application Date Expiration Date Recording Date First Payment Date [01/01/2016 ] [01/01/2016 ] [01/01/2016 ] [01/01/2016 ] Date your application was submitted. Your Improvements must be completed before this date to be eligible for Financing. The estimated Date that the Assessment is recorded on the Property with the County. The first payment date on the related municipal Bond. If you r Assessment is recorded on or before May 30, [2016 ] your first payment will be included on your November 2015 property tax bill. If your Assessment is recorded After May 30, [2016 ] your first payment will be included on your November [2002] property tax b ill. Upon receiving your payments, your county will www.CMFA -CA.com 8 remit payment to service debt on the related municipal bond each March 2 nd and September 2 nd during the Financing Term. www.CMFA -CA.com 9 Items payable in connection with Financing Program Administrative Expenses The estimated costs to provide financing for your Improvements. Includes; Processing, Ongoing annual administrative and Bond Issuance expenses. $[0] Recording Fee Fee paid to your County to Record and process your Assessment. Interest Before First Payment The estimated amount of interest accrued between the Recording Date and First Payment Date. $[0] Reserve Deposit Deposit for debt servicing on related Bond. $[0] Other Costs [Description] $[0] Calculations Total Settlement Charges The Dollar Amount that the Financing will costs you. $[0] Prepaid Amount The Dollar Amount Prepaid to your contractor. $[0] Total Assessment Amount The total Assessment levied on your property. $[0] Annual Assessment Amount The Amount added to your property taxes each year during the Term, Includes Principal, Interest and $95 for Administrative expenses. $[0] Total of Payments The total amount you will have paid after you make all payments principal, interest settlement charges and fees. $[0] Annual Percentage Rate Your cost over the term of the financing, expressed as a rate. This is not your interest rate. [0.00]% Total Interest Percentage [0.00]% The total amount of interest you will pay over the financing term as a percentage of the total Payments. www.CMFA -CA.com 10 Important Financing Terms Is the Interest Rate Fixed? Yes Can the Balance Increase? No Is there a Prepayment Penalty? No Is there a Balloon Payment? No Is the Interest Tax Deductible? Consult with a tax professional Understanding what can change at Settlement This Truth -in-PACE Disclosure Statement estimates your settlement charges based on an Assessment Recording date of [01/01/2016 ]. Actual amounts will be calculated based the Actual recording date of your Assessment and will be listed in the Final Cost and Payment Summary. Items that Cannot Incr ease at settlement Items that Can Increase at settlement Interest Rate Amount Financed Recording Fee Reserve Deposit. Program Administrative Expense Interest before first payment Questions If you have questions about the financing terms or costs on this form, contact Energy Efficient Equity at: Phone 1 310 307 4940 eMail info@energyefficientequity.com Address 10880 Wilshire Blvd Suite 1101 Los Angeles CA 90024 www.EnergyEfficientEquity.com www.CMFA -CA.com 11 Acknowledgements I understand that by participating in t he Program an Assessment will be levied on my property which will result in an additional payment that will be added to my Property Tax Bill and (a) if I refinance my property, my mortgage company may require me to pay off the remaining balance, (b) if I s ell my property, the Buyer or their mortgage company may require me to pay off the remaining balance, (c) if I pay my property taxes using an impound account I need to save an estimated $[0] for my first payment in November [2016 ] or cause the trustee of s uch impound account to adjust my payments upon settlement, (d) I should consult a qualified tax professional regarding the tax deductibility of the interest payments and other potential tax benefits of participation in the Program and ownership of eligible improvements financed by the Program. I declare that I have received, read, and understand this Truth -in-PACE™ disclosure statement. [Owner Full Name] [Signature] Identity Verification Code [ID Code] Date [01/01/2016 ] [Owner Full Name] [Signature] Identity Verification Code [ID Code] Date [01/01/2016 ] www.CMFA -CA.com 12 Attachment B Eligible Improvements Renewable Energy Solar Panels Inverters Wind Power generators Solar Water Heating Micro Turbines Internal Combustion Engines Fuel Cells Energy Efficiency High Efficiency Ventilation & Air Conditioning Windows, Doors & Skylights Cool Wall Coatings High Performance Roofing Attic, Wall & Under Floor Insulation Radiant Barriers & Air Sealing High Efficiency Lighting Water Efficiency High Efficiency Water Heating High Efficiency Pool Equipment Indoor Water Efficiency Outdoor Water Efficiency Drought Tolerant Landscaping Artificial Turf Charging stations Vehicle Charging stations Energy Storage Systems Stationary Fuel Cells Custom Projects Any project pe rmanently affixed to the property that has a quantifiable renewable energy generation, energy savings, or water savings component. California Statewide Communities Development Authority Open PACE Program Report March 15, 2018 (Updated) 1. Introduction The California Statewide Communities Development Authority (“CSCDA”) has established the CSCDA Open PACE Program for the benefit of its county-members (including any incorporated city within those counties) and the cities in Los Angeles County that are members of CSCDA (Los Angeles County is not currently a member of CSCDA). This CSCDA Open PACE Program Report (this “Program Report”) outlines the basic design and financing structure of a property assessed clean energy (“PACE”) municipal financing program called the CSCDA Open PACE Program (the “Open PACE Program”or “Program”). CSCDA anticipates that there will be multiple program administrators engaged to independently administer and provide financing under the Open PACE Program. Separate Program Handbooks will provide additional details about how the Open PACE Program will operate in respect of a particular program administrator. 1.1 California Statewide Communities Development Authority The California Statewide Communities Development Authority (“CSCDA”) is a statewide joint powers authority sponsored by the California State Association of Counties and the League of California Cities. CSCDA’s mission is to provide local governments access to low-cost financing for projects that provide a tangible public benefit, contribute to social and economic growth, and improve the overall quality of life in local communities. 1.2 Purpose of the Open PACE Program CSCDA is offering the Open PACE Program on a statewide basis to encourage the installation of distributed generation renewable energy sources, energy efficiency improvements, water efficiency improvements, seismic strengthening improvements and electric vehicle charging infrastructure within the existing residential and non-residential building stock. CSCDA will issue assessment-backed bonds that will allow property owners to access competitive interest rates offered by the capital markets. With the passage of AB 32, the State of California (the “State”) set ambitious goals for reducing carbon emissions and building alternative energy use. The California Public Utilities Commission has set a goal of retrofitting over 13 million residences in the State to be at least 30% more energy efficient. Many California cities and counties have also set their own greenhouse gas reduction targets. Similarly, water conservation efforts, including the promotion of water-related improvements to residential, commercial, industrial, or other real property, are necessary to address the issue of chronic water shortages in the State. Property owners can help to achieve greenhouse gas reductions and reduce water use and, at the same time, save money by investing in distributed generation renewable energy sources, energy efficiency, and/or water efficiency improvements. The number one barrier to achieving these goals is the large upfront cost. Utilities sell power and water to their customers as a simple pay-as-you-go service. Homes and businesses can be converted to clean energy and reduce water use quickly, but many believe that it can happen only if paying for distributed generation renewable energy sources, energy efficiency improvements and water efficiency improvements becomes simple – like paying a utility bill. The Open PACE Program can make this happen. Many cities and counties in the State have begun screening properties in their jurisdictions for deficient wood frame construction (“Soft Story”) and enacting mandatory seismic retrofit ordinances to address these problems. The Open PACE Program can provide property owners with an efficient means to finance these seismic retrofits and comply with local law. 1.3 Assessment Financing; Contractual Assessments The Open PACE Program uses a tool that is widely used by local agencies in California to finance public benefit projects: land-secured financing. State law has long provided cities and counties with the power to issue bonds and levy assessments on the county property tax bill to finance public projects such as sewers, parks, and the undergrounding of utilities. Chapter 29 of the Improvement Act of 1911, commencing with Section 5898.10 of the Streets & Highways Code of the State (“Chapter 29”), authorizes the levy of “contractual assessments” to finance the installation of distributed generation renewable energy sources, energy efficiency improvements, water efficiency improvements, seismic strengthening improvements, and electric vehicle charging infrastructure that are permanently fixed to real property. A “contractual assessment” is an assessment that is levied by contract, between a public agency and property owner, pursuant to Chapter 29. A draft form of assessment contract is attached to this Program Report as Exhibit A (the “Assessment Contract”). The Assessment Contract is strictly voluntary and will be executed by each participating property owner and CSCDA. Under the Open PACE Program, a contractual assessment lien is placed on each participating property in an amount necessary to (i) finance the installation of authorized renewable energy, energy efficiency, water efficiency, seismic strengthening or electric vehicle charging infrastructure improvements over a 5-39 year period of time, depending upon the expected useful life of the financed improvements, (ii) pay for costs of issuing bonds (including funding a reserve fund, if required), and (iii) pay the costs of administering the Open PACE Program. The contractual assessment installments are collected on the property tax bill of the county in which the participating property is located. If the owner sells the property, the contractual assessment obligation remains an obligation of the property. Under the Open PACE Program, if a property owner fails to pay the annual contractual assessment installments, CSCDA is obligated to strip the delinquent installments off the property tax bill and commence judicial proceedings to foreclose the lien of the delinquent installments. All property owners participating in the Open PACE Program need to consult their private lenders to determine that the execution of the Assessment Contract will not violate their existing loan agreements. Property owners may wish to obtain written consent or affirmative acknowledgement of existing lenders whose consent or affirmative acknowledgement is required for further encumbrance. The Open PACE Program’s consent or affirmative acknowledgement requirement, if any, will be detailed in the Program Handbooks. The Open PACE Program is completely voluntary, and property taxes for properties that do not choose to participate are completely unaffected by the Open PACE Program. Individual contractual assessments are not affected by other properties participating in the Open PACE Program. 1.4 Purpose of This Program Report This Program Report constitutes the report required pursuant to Section 5898.22 of Chapter 29 for the Open PACE Program. The Open PACE Program will be offered throughout the State to owners of property that is located within the boundaries of: a. the unincorporated territory of a county that is a member of CSCDA, and the board of supervisors of that county has adopted an authorizing resolution in compliance with applicable law; b. the incorporated territory of a city located within a county that is a member of CSCDA, and the legislative body of the city has adopted an authorizing resolution in compliance with applicable law; or c. a city in Los Angeles County, and the legislative body of the City in Los Angeles County has adopted an authorizing resolution in compliance with applicable law. 1.5 Program Administration and Underwriting CSCDA has engaged third-party administrators to administer the Open PACE Program, including AllianceNRG Program (CounterPointe Energy Solutions (CA) LLC), PACE Funding Group LLC, CaliforniaFirst (Renew Financial Group LLC), CleanFund Commercial PACE Capital and Spruce Pace LLC (the “Administrators”). The Administrators will review and process applications, train contractors and provide customer service through a website, email, and a toll-free phone number. 2. Program Requirements This Program Report identifies the Open PACE Program requirements relating to the types of improvements that can be financed under the Open PACE Program, eligible properties and financing parameters. 2.1 Eligible Products The Open PACE Program offers financing of the installation of only approved distributed generation renewable energy sources, energy efficiency improvements, water efficiency improvements, seismic strengthening improvements and electric vehicle charging infrastructure improvements that will be permanently fixed to real property (“Eligible Products”). The Open PACE Program will offer financing for a number of eligible equipment types, energy efficiency measures, water efficiency/conservation improvements, solar systems, seismic strengthening improvements and other innovative, energy-saving, water saving, and energy generation custom products for residential and commercial property owners as specified in the applicable Program Handbook. Minimum energy efficiency specifications are set at EnergyStar, California Title 24 and Title 20, and WaterSense standards, as applicable. Efficiency standards will “ratchet-up” with EnergyStar, WaterSense, California Title 24 and Title 20 standards, or other new standards as may be appropriate and as agreed upon by the applicable program administrator. Any solar PV system must be eligible for and participate in CSI or an equivalent utility rebate program, unless the property is not connected to the electricity grid or such utility rebate program is not available. Property owners are responsible for installation, operation and maintenance of the Eligible Products installed as a result of their participation in the Open PACE Program. Property owners must address performance and other system- related issues directly with the contractor according to the terms of the contract between the property owner and the contractor. The Open PACE Program is a financing program only. Neither CSCDA nor its employees or agents are responsible for the Eligible Products or their performance. 2.2 Property Eligibility Criteria In order to receive financing from the Open PACE Program, the property to be assessed and its owners must meet the following basic requirements. Details on the criteria are provided in the Program Handbooks; the criteria may be modified from time to time by the program administrators (without action by the Commission of CSCDA) in order to conform to changes in law.. a. Applicant. Applicant(s) must be the property owner(s) of record. b. Address. The applicant’s property must be located with the boundaries of a jurisdiction that has authorized the Open PACE Program to operate within its boundaries as described in Section 1.4 of this Program Report. c. Involuntary Liens. The property must not be subject to involuntary liens, judgments or defaults or judgments in excess of the amount identified in the applicable Program Handbook. d. Property Taxes. The property owners must be current on their property taxes within the time period specified in the applicable Program Handbook. e. Mortgage Debt. The mortgage debt on the property must not exceed that certain percentage of the value of the property as set forth in the applicable Program Handbook and as required by State law. f. Annual Property Taxes. The total annual property tax and assessments, including the contractual assessment, on the property must not exceed 5% of the property’s market value, as determined at the time of approval of the Assessment Contract and as required by State law. g. Bankruptcy. The property owner must not have declared bankruptcy within the time period specified in the applicable Program Handbook and as required by State law. 2.3 Eligible Contractors The cost of installation of Eligible Products shall be eligible to be financed under the Open PACE Program only if such installation is completed by a contactor that is registered with the Open PACE Program or by the property owner if self-installing such Eligible Products. A list of contractors that are registered with the Open PACE Program shall also be located on the Open PACE Program Administrator’s website. Registration of a contractor with the Open PACE Program is neither a recommendation of such contractor nor a guaranty of or acceptance of responsibility for such of such contractors by CSCDA or any of its Administrators or the City or County in which the property upon which the Eligible Products are installed is located, any of their respective officers, employees nor agents and none of CSCDA, or its Administrators or the City or County in which the property upon which the Eligible Products are installed is located or any of their respective officers, employees or agents have any responsibility whatsoever for the selection by a property owner of a registered contractor or the work performed by such registered contractor. 2.4 Quality Assurance/Consumer Protection Quality assurance protocols serve to prevent improper or low-quality installation of energy and water improvements and protect against fraud and abuse in the Open PACE Program. The Open PACE Program will institute a quality assurance protocol. All quality assurance procedures are subject to review and adjustment based on applicable State and federal standards. Details on the current quality assurance procedures are outlined in the applicable Program Handbook and adopted by the CSCDA Commission. Despite the presence of these protocols and procedures, the responsibility for the successful operation of any products is that of the property owner and its contractor, and not of CSCDA, its Administrators or the City or County in which the property upon which the Eligible Products are installed is located, including their respective officers, agents or employees. 3. Financing of the Open PACE Program 3.1 Minimum and Maximum Financing Amounts Minimum and Maximum Financing Amounts for Each Property. The minimum and maximum financing amount for a single property is defined in the Program Handbooks. 3.2 Financing Structure CSCDA will finance the installation of Eligible Products by issuing bonds backed by the assessments created by the Open PACE Program. The proceeds from the sale of the bonds will provide capital for the Open PACE Program to finance the Eligible Products. The financing or refinancing of Eligible Products may be in the form of paying for the ownership of the Improvements or, subject to the requirements of Chapter 29, paying or prepaying for the energy or other output of the Improvements, which Improvements may be owned for tax purposes or otherwise by a third-party. 3.3 Overview of Application and Financing Process Applications from property owners for financing will be considered on a first come, first served basis. If an authorized maximum amount is exceeded, then the last property that caused the authorization amount to be exceeded will be ineligible for financing. Sample Residential Application and Financing Process Education. Property owners visit the Open PACE Program Administrator website to learn about the Open PACE Program, financing terms and other details, and find approved contractors and products. Application. Property owners may complete an application over the phone, mail, fax or on-line. Completed applications must include a proposed project and contractor bid. Property owners must agree to the Open PACE Program terms as part of the application. Review and Approval. The Open PACE Program Administrator performs title search to confirm ownership, screens for unpaid taxes or other delinquent property-based debt, applies loan-to-value metrics, and evaluates the proposed project. CSCDA will approve an application only after confirming that the property meets the underwriting criteria and other Open PACE Program requirements as outlined in this Program Report and the applicable Program Handbook. Reservation. If CSCDA approves an application, the Open PACE Program will provide a Notice to Proceed to the property owner. The property owner has a specific period of time to install the Eligible Products and to request funding when the property has met all the applicable requirements for funding. Installation. A qualified contractor must complete the installation of Eligible Products on the property. See “Eligible Products” and “Eligible Contractors” in the applicable Program Handbook. Financing. Once a project is complete, the property owner submits a Completion Certificate, a lien is placed on the property, a bond is issued, and payment is released to the payment designee; however, where identified in the applicable Program Handbook, progress payments in the form of multiple disbursements may be arranged. Repayment. The property owner will be expected to pay the contractual assessment installments in the amounts and at the times specified in the Assessment Contract. In general, the contractual assessments will be due at the same time as property taxes. Sample Non-Residential Application and Financing Process Education. Property owners visit the Open PACE Program Administrator web site to learn about the Open PACE Program, financing terms and other details, and find approved contractors and products. Additional information will be provided to non-residential property owners to determine that they meet the eligibility requirements outlined in the applicable Program Handbook. Application. Property owners will complete an application over the phone, mail, fax or on-line. Applications must include a proposed project and contractor bid. Property owners must agree to the Open PACE Program terms as part of the application. Review and Approval. The Open PACE Program performs title work to confirm ownership, screens for unpaid taxes or other delinquent property-based debt, applies loan-to-value metrics, and evaluates the proposed project. CSCDA will approve an application only after confirming that the property meets the underwriting criteria and other Open PACE Program requirements as outlined in this Program Report the applicable Program Handbook. Reservation. If CSCDA approves an application, the Open PACE Program will provide a notice to proceed to the property owner. The property owner has a specific period of time to install the Eligible Products and request funding when the property has met all the applicable requirements for funding. Installation. A qualified contractor must complete the installation of Eligible Products on the property. See Eligible Products” and “Eligible Contractors” in the applicable Program Handbook. Financing. Once a project is complete, the property owner submits a Completion Certificate, a lien is placed on the property, a bond is issued, and payment is released to the payment designee; however, where identified in the applicable Program Handbook, progress payments in the form of multiple disbursements may be arranged. Repayment. The property owner will be expected to pay the contractual assessment installments in the amounts and at the times specified in the Assessment Contract. In general, the contractual assessments will be due at the same time as property taxes. 3.4 Application; Approval or Denial Application. All property owners interested in applying to the Open PACE Program must submit a signed application along with other application documents. Approval or Denial. Based on the eligibility requirements listed in the applicable Program Handbook, CSCDA will approve or deny a residential or non-residential application within the specific time periods identified in the applicable Program Handbook. The applicant will be notified of approval or denial via email. See “Consumer Protection” in Section 4. 3.5 Costs of Issuance and Administrative Costs The costs of issuing bonds and administering the Open PACE Program will be financed through participant application fees, proceeds of the financing, and an administrative component of the contractual assessment installments. Financing of Upfront Costs. In addition to financing installation of the Eligible Products, CSCDA may finance certain costs of issuance and administrative costs, including but not limited to, the following amounts, which amounts may be included in the Assessment: • Program-Related Fees. These include closing fees paid from a portion of bond proceeds to CSCDA, any other entities responsible for program management and administration, and bond counsel to CSCDA, as well as any other related costs of issuance of any bond. • Lien Recording Fee. This one-time fee is paid from a portion of bond proceeds to cover the cost associated with recording the lien of the Assessment on the participating property. • Reserve Fund Deposit. This is a one-time deposit from a portion of bond proceeds into a debt service reserve fund for bonds issued by CSCDA to finance installation of the Eligible Products on the property and other properties participating in the Open PACE Program. • California Alternative Energy and Advanced Transportation Financing Authority (“CAEATFA”) PACE Loss Reserve Program Fee. This is a one-time fee associated with the CAEATFA PACE Loss Reserve Program, which benefits any first mortgage lender on the property and other properties participating in the Open PACE Program. The fee will be paid from a portion of bond proceeds. This fee only applies to residential financing. • Deposit to Administrative Expense Fund for Foreclosure Expenses. This is a one-time deposit from a portion of bond proceeds into an account that CSCDA may use to pay for the costs of foreclosing on the property and other properties participating in the Open PACE Program as a result of a delinquency in the payment of any contractual assessment installments or administrative expenses. • Capitalized Interest. Each county establishes a deadline for placing contractual assessment installments and related administrative expenses on the county’s tax roll each year. Depending on the date that CSCDA issues a bond to finance installation of Eligible Products on a particular property in relationship to the applicable tax roll deadline of the county in which the related participating property is located a portion of the proceeds of the bond may be used to fund the payment of one or more interest payments on the bond. Administrative Expenses. Pursuant to the 1915 Act (including Sections 8682(b) and 8682.1(a)), CSCDA may add annual amounts to any Financing Installment in order to pay for the costs of collecting that installment and administering the Open PACE Program. 3.6 Amounts That Can Be Financed Financing Cost. In order to receive funding, property owners will agree to pay annual assessment installments in an amount equal to (i) a portion of the principal amount of the contractual assessment (ii) interest on the unpaid principal amount of the contractual assessment, and (iii) ongoing administrative expenses. 1. Principal Amount. The principal amount of the contractual assessment may be composed of various costs and deposits including, but not limited to, the following items: a. Eligible Costs. The Open PACE Program may finance the costs of installing Eligible Products, energy- efficiency or water-efficiency audit costs, and related professional services fees for engineering, project management and financing transaction structuring. All local and state rebates received for the project must be deducted from the financed amount prior to approval. The amount of the federal Investment Tax Credit (ITC) that the property may be eligible to receive does not need to be deducted from the financed amount. b. Deposit to a Debt Service Reserve Fund. CSCDA or project investors may require property owners to finance a deposit to a debt service reserve fund; the reserve fund would be used to pay debt service on the bonds in the event of contractual assessment installment delinquencies. The amount of the deposit to a debt service reserve fund will be provided in the applicable Program Handbook. c. Deposit to CAEATFA Loss Reserve Fund. The Open PACE Program may participate in the California Alternative Energy and Advanced Transportation Finance Authority’s Loss Reserve Program that will reimburse mortgage holders on losses experienced as a result of the Open PACE Program lien on foreclosed properties. The amount of the deposit to the Loss Reserve Fund will be provided in the applicable Program Handbook. d. Deposit to Administrative Expense Fund for Foreclosure Expenses. CSCDA may require property owners to finance a deposit to an account that will cover CSCDA’s costs to initiate judicial foreclosure for properties that are delinquent on payment of their assessment contract. The amount of such deposit will be provided in the applicable Program Handbook. e. Capitalized Interest. Because each county has established a deadline for placing the contractual assessments on its property tax bill, the principal component of the contractual assessment may also include the interest on the related bonds for one or more interest payment dates. f. Costs of Issuance and Administrative Costs. Initial administrative costs and the costs of issuing any bonds are built into the principal component of the contractual assessment. The costs to be included in the principal component are provided in the applicable Program Handbook. See Costs of Issuance of Administrative Costs in Section 3.5. 2. Interest Rate. The rate of interest on the contractual assessment will be a fixed interest rate. The rate will be fixed at the time of a completed application for each assessment contract. 3. Ongoing Program Administrative Fees. Ongoing administrative costs are reflected in the administrative component of the annual contractual assessment installments and subject to increase by CSCDA. See “Costs of Issuance and Administrative Costs” in Section 3.5. 3.7 Payment Terms Payment of the Open PACE annual contractual assessment installments is made through the addition of a line item on the property tax bill. Payment terms range from five to 39 years, depending on the average expected useful life of the installed Eligible Product. Contractual assessments may be prepaid in full or in part at any time and may or may not be subject to a prepayment penalty. The prepayment penalty will be identified in the Assessment Contract. 3.8 Transfer or Resale of Property The contractual assessment obligation remains an obligation of the subject property following the sale of the subject property. Successor property owners will receive disclosure of the contractual assessment as a result of the two statutory notices recorded in the real property records: the “Notice of Assessment” and the “Payment of Contractual Assessment Required.” In addition, sellers of property are obligated by California law to disclose the contractual assessment obligations to prospective purchasers. 4. Consumer Protection The Open PACE Program is subject to certain State and federal laws designed to protect consumers. Among other things, these laws require CSCDA to disclose information to property owners and, only during the three-day period following execution of the Assessment Contract, guarantee certain residential property owners the right to rescind the Assessment Contract without penalty (including the return of the application fee, if applicable). CSCDA will comply with all applicable State and federal laws in connection with the Open PACE Program. 5. Duration The Open PACE Program will continue as long as there is sufficient demand and there is a positive regulatory environment. 6. Public Agency Official CSCDA will, from time to time, authorize certain representatives to execute Assessment Contracts on its behalf; the current authorized representative(s) are: Name: Laura Labanieh Title: Authorized Signatory Email: laura@csacfc.org Address: 1100 K Street, Suite 101 Sacramento, CA 95814 7. Changes to the Report CSCDA may make changes to this Report and the other Open PACE Program documents from time to time in its absolute discretion. No such changes will affect the amounts payable by a property owner under an existing Assessment Contract. 8. Program Handbooks CSCDA has prepared Program Handbooks to communicate the Open PACE Program details to property owners and other interested parties. The Program Handbooks will be amended from time to time to reflect the details of the Open PACE Program. 9. Schedules and Exhibits Schedule I: List of County-Members Schedule II: List of City-Members Within Los Angeles County Exhibit A: Form of Assessment Contract Exhibit B: Open PACE Program Boundary Maps City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-421 Agenda Date:5/23/2018 Version:1 Item #:14a. Resolution approving the inclusion of properties in the City of South San Francisco in the California Statewide Communities Development Authority Open Property Assessed Clean Energy Programs;authorizing the California Statewide Communities Development Authority to accept applications from property owners, conduct contractual assessment proceedings,and levy contractual assessments within the City of South San Francisco;and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. WHEREAS,the California Statewide Communities Development Authority (the “Authority”or CSCDA)is a joint exercise of powers authority,the members of which include numerous cities and counties in the State of California, including the City of South San Francisco; and WHEREAS,the Authority is implementing Property Assessed Clean Energy (PACE)programs,which it has designated CSCDA Open PACE,consisting of CSCDA Open PACE programs each administered by a separate program administrator (collectively with any successors,assigns,replacements or additions,the “Programs”), to allow the financing or refinancing of renewable energy,energy efficiency,water efficiency and seismic strengthening improvements,electric vehicle charging infrastructure and such other improvements, infrastructure or other work as may be authorized by law from time to time (collectively,the “Improvements”) through the levy of contractual assessments pursuant to Chapter 29 of Division 7 of the Streets &Highways Code (“Chapter 29”)within counties and cities throughout the State of California that consent to the inclusion of properties within their respective territories in the Programs and the issuance of bonds from time to time; and WHEREAS,the program administrators currently active in administering Programs are the AllianceNRG Program (CounterPointe Energy Solutions (CA)LLC),PACE Funding Group LLC,CaliforniaFirst (Renew Financial Group LLC),CleanFund Commercial PACE Capital and Spruce Finance and the Authority will notify the City in advance of any additions or changes; and WHEREAS,Chapter 29 provides that assessments may be levied under its provisions only with the free and willing consent of the owner or owners of each lot or parcel on which an assessment is levied at the time the assessment is levied; and WHEREAS,the City of South San Francisco desires to allow the owners of property (“Participating Property Owners”)in its territory to participate in the Programs and to allow the Authority to conduct assessment proceedings under Chapter 29 within its territory and to issue bonds to finance or refinance Improvements; and WHEREAS,the territory within which assessments may be levied for the Programs shall include all of the City of South San Francisco Printed on 5/29/2018Page 1 of 3 powered by Legistar™ File #:18-421 Agenda Date:5/23/2018 Version:1 Item #:14a. territory within the City of South San Francisco’s official boundaries; and WHEREAS,the Authority will conduct all assessment proceedings under Chapter 29 for the Programs and issue any bonds issued in connection with the Programs; and WHEREAS,the City of South San Francisco will not be responsible for the conduct of any assessment proceedings;the levy of assessments;any required remedial action in the case of delinquencies in such assessment payments;or the issuance,sale or administration of any bonds issued in connection with the Programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows: Section 1.This City Council hereby finds and declares that properties in the territory of the City of South San Francisco will benefit from the availability of the Programs within the territory of the City of South San Francisco and,pursuant thereto,the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 and the issuance of bonds to finance or refinance Improvements. Section 2.In connection with the Programs,the City of South San Francisco hereby consents to the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 on any property within the territory of the City of South San Francisco and the issuance of bonds to finance or refinance Improvements; provided, that (1)The Participating Property Owners,who shall be the legal owners of such property,execute a contract pursuant to Chapter 29 and comply with other applicable provisions of California law in order to accomplish the valid levy of assessments; and (2)The City will not be responsible for the conduct of any assessment proceedings;the levy of assessments;any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the Programs. Section 3.The appropriate officials and staff of the City are hereby authorized and directed to make applications for the Programs available to all property owners who wish to finance or refinance Improvements; provided,that the Authority shall be responsible for providing such applications and related materials at its own expense.The following staff persons,together with any other staff persons chosen by the City of South San Francisco from time to time,are hereby designated as the contact persons for the Authority in connection with the Programs: City Manager and the Director of Economic and Community Development. Section 4.The appropriate officials and staff of the City of South San Francisco are hereby authorized and directed to execute and deliver such certificates,requisitions,agreements and related documents as are reasonably required by the Authority to implement the Programs. Section 5.The City Council hereby finds that adoption of this resolution is not a “project”under the California Environmental Quality Act,because the resolution does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment,as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4). Section 6.This resolution shall take effect immediately upon its adoption. The City Clerk is hereby authorized and directed to transmit a certified copy of this resolution to the Secretary City of South San Francisco Printed on 5/29/2018Page 2 of 3 powered by Legistar™ File #:18-421 Agenda Date:5/23/2018 Version:1 Item #:14a. The City Clerk is hereby authorized and directed to transmit a certified copy of this resolution to the Secretary of the Authority at:Secretary of the Board,California Statewide Communities Development Authority,1400 K Street, Sacramento, CA 95814. ***** City of South San Francisco Printed on 5/29/2018Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-60 Agenda Date:5/23/2018 Version:1 Item #:14b. Resolution approving the inclusion of properties in the City of South San Francisco in the California Municipal Finance Authority Open Property Assessed Clean Energy Programs;authorizing the California Municipal Finance Authority to accept applications from property owners,conduct contractual assessment proceedings, and levy contractual assessments within the City of South San Francisco;and authorizing the City Manager to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution. WHEREAS,the California Municipal Finance Authority (CMFA)is a joint exercise of powers authority,the members of which include numerous cities and counties in the State of California,including the City of South San Francisco (“City”); and WHEREAS,the CMFA implements Property Assessed Clean Energy (PACE)programs,which are administered by a separate program administrator (collectively with any successors,assigns,replacements or additions, the “Programs”); and WHEREAS,the Open PACE Programs allow the financing or refinancing of renewable energy,energy efficiency,water efficiency,seismic strengthening improvements,electric vehicle charging infrastructure,and such other improvements,infrastructure,or other work as may be authorized by law from time to time (collectively, the “Improvements”); and WHEREAS,the financing or refinancing is providing through the levy of contractual assessments pursuant to Chapter 29 of Division 7 of the Streets &Highways Code (Chapter 29)within jurisdictions throughout the State of California that consent to the inclusion of properties within their respective territories in the Programs and the issuance of bonds from time to time; and WHEREAS,the program administrators currently active in administering Open PACE Programs are:Energy Efficient Equity,Inc.;BlueFlame PACE Services LLC;OnPACE Energy Solutions,LLC;Petros PACE Administrator,LLC;Structured Finance Associates,LLC;and Twain Community Partners II LLC;and the CMFA will notify the City in advance of any additions or changes; and WHEREAS,Chapter 29 provides that assessments may be levied under its provisions only with the free and willing consent of the owner or owners of each lot or parcel on which an assessment is levied at the time the assessment is levied; and City of South San Francisco Printed on 5/24/2018Page 1 of 3 powered by Legistar™ File #:18-60 Agenda Date:5/23/2018 Version:1 Item #:14b. WHEREAS,the City desires to allow the owners of property (Participating Property Owners)in its territory to participate in the Programs and to allow the CMFA to conduct assessment proceedings under Chapter 29 within its territory and to issue bonds to finance or refinance Improvements; and WHEREAS,the territory within which assessments may be levied for the Programs shall include all of the territory within the City’s official boundaries; and WHEREAS,the CMFA will conduct all assessment proceedings under Chapter 29 for the Programs and issue any bonds issued in connection with the Programs; and WHEREAS,the City will not be responsible for the conduct of any assessment proceedings;the levy of assessments;any required remedial action in the case of delinquencies in such assessment payments;or the issuance, sale, administration repayment or guarantee of any bonds issued in connection with the Programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows: Section 1.This City Council hereby finds and declares that the foregoing recitals are true and correct. Section 2.This City Council hereby finds and declares that properties in the territory of the City will benefit from the availability of the Programs within the territory of the City and,pursuant thereto,the conduct of special assessment proceedings by the CMFA pursuant to Chapter 29 and the issuance of bonds to finance or refinance Improvements. Section 3.In connection with the Programs,the City hereby consents to the conduct of special assessment proceedings by the CMFA pursuant to Chapter 29 on any property within the territory of the City and the issuance of bonds to finance or refinance Improvements; provided, that (1)The Participating Property Owners,who shall be the legal owners of such property,execute a contract pursuant to Chapter 29 and comply with other applicable provisions of California law in order to accomplish the valid levy of assessments; and (2)The City will not be responsible for the conduct of any assessment proceedings;the levy of assessments;any required remedial action in the case of delinquencies in such assessment payments;or the issuance, sale, administration, repayment or guarantee of any bonds issued in connection with the Programs. Section 4.The City Manager or his designee is hereby authorized and directed to make applications for the Programs available to all property owners who wish to finance or refinance Improvements;provided,that the CMFA shall be responsible for providing such applications and related materials at its own expense. Section 5.The City Manager is hereby authorized and directed to execute and deliver such certificates, requisitions,agreements and related documents as are reasonably required by the CMFA to implement the City of South San Francisco Printed on 5/24/2018Page 2 of 3 powered by Legistar™ File #:18-60 Agenda Date:5/23/2018 Version:1 Item #:14b. requisitions,agreements and related documents as are reasonably required by the CMFA to implement the Programs. Section 6.The City Council hereby finds that adoption of this resolution is not a “project”under the California Environmental Quality Act,because the resolution does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment,as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4)). Section 7.The City may withdraw from the Programs or any Program upon six (6)months written notice to the CMFA.The City may withdraw its consent and approval for the conduct of special assessment proceedings by any specific program administrator under a Program within the jurisdictional limits of the City upon thirty (30)days written notice to the CMFA without (a)liability to the CMFA or any affiliated entity,and (b) withdrawing its consent and approval for the conduct of special assessment proceedings by any other program administrators under the other Programs.The City’s withdrawal from any Program shall not affect the validity of any voluntary assessment contract entered into prior to the date of such withdrawal or entered into after the date of such withdrawal so long as the application for such voluntary assessment contract was submitted to and approved by the CMFA prior to the date of the City’s notice of withdrawal. Section 8.This resolution shall take effect immediately upon its adoption. The City Clerk is hereby authorized and directed to transmit a certified copy of this resolution to the Financial Advisor of the CMFA at:California Municipal Finance Authority,2111 Palomar Airport Road,Suite 320, Carlsbad, California 92011, Attn: Travis Cooper. ***** City of South San Francisco Printed on 5/24/2018Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-202 Agenda Date:5/23/2018 Version:1 Item #:15. Report regarding a resolution rejecting all bids for the Water Quality Control Plant Effluent Basin Liner Replacement Project.(Sam Bautista, Principal Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution rejecting all bids for the Water Quality Control Plant Effluent Basin Liner Replacement Project (Project No. ss1704). BACKGROUND/DISCUSSION The Water Quality Control Plant Effluent Basin Liner Replacement Project (Project No.ss1704)is for the installation of a new reinforced polyester geomembrane liner in the base of the seven million gallon treated effluent storage basin located at the South San Francisco/San Bruno Water Quality Control Plant (WQCP).This basin is used only for short-term storage of fully treated effluent during peak wet weather flows that exceed the permitted discharge rate.The basin’s existing liner is still intact but has begun to deteriorate due to age and ultraviolet light exposure.In addition,the perimeter earthen berm that anchors the basin liner has eroded and needs minor repair. Staff advertised a notice inviting new bids for the project on March 27,2018.On April 24,2018,the City received the following single bid: Layfield USA Corporation of Spring Valley, California $675,900 The engineer’s estimate for the contract work was $479,000 and the current project budget for construction is $480,000. Installation of geotextile liners is a specialty trade practiced by only a few qualified firms across the nation. During design development,staff representatives were in contact with these firms and expected to receive at least three bids within the engineer’s estimate.After bidding,staff contacted several of the firms declining to bid.These firms considered this a relatively small project and were in a bidding competition for six larger and more desirable landfill lining projects,an unusually high number of lining contracts to be offered in a single construction season.Staff was advised that it would be better to offer this project for bid in the late winter before the limited numbers of qualified firms have committed their construction capacity.Therefore,staff plans to offer the project for bid in Winter 2018 for construction in Summer 2019.The existing liner condition is adequate for one more year of use. If the City were to award the contract to the low bidder,it would need to supplement the project budget by at least $200,000.It is recommended that all bids be rejected and that project be deferred until Fiscal Year (FY) City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-202 Agenda Date:5/23/2018 Version:1 Item #:15. least $200,000.It is recommended that all bids be rejected and that project be deferred until Fiscal Year (FY) 2018-19. FUNDING There is no impact to the current Capital Improvement Plan budget. CONCLUSION Rejection of all bids is recommended so that the project can be rebid in the winter of FY 2018-19 before the start of the summer construction season. This will allow staff to seek more competitive bids. City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-203 Agenda Date:5/23/2018 Version:1 Item #:15a. Resolution rejecting all bids for the Water Quality Control Plant Effluent Basin Liner Replacement Project. WHEREAS,on March 27,2018,the City of South San Francisco (“City”)staff issued a Notice Inviting Bids for the Water Quality Control Plant Effluent Basin Liner Replacement, Project No. ss1704; and WHEREAS, on April 24, 2018, the City received one (1) bid in response; and WHEREAS,the single bid received was substantially higher than the engineer’s estimate and the project construction budget; and WHEREAS,pursuant to Public Contract Code Section 20166,a public entity retains the discretion to reject all bids it receives on a given project; and WHEREAS; the City has determined that it will need rebid to the project in Fiscal Year 2018-19. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby rejects all bids for the Water Quality Control Plan Effluent Basin Liner Replacement Project and directs staff to readvertise the project at a later date. ***** City of South San Francisco Printed on 8/21/2018Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19;and authorizing the City Manager to execute the necessary agreements.(Brian Schumacker, Water Quality Control Plant Superintendent) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving the purchase agreements for the furnishing of bulk process chemicals for wastewater treatment for Fiscal Year 2018-19 and authorizing the City Manager to execute the necessary agreements. BACKGROUND/DISCUSSION Bulk quantities of chemicals are continuously used in a number of different processes to treat wastewater at the South San Francisco-San Bruno Water Quality Control Plant (WQCP).These bulk chemicals include disinfectants used to remove potential pathogens,coagulants used to remove solids,and chemicals used to neutralize chlorine during dechlorination.The City’s practice is to procure these chemicals at the beginning of the Fiscal Year to establish guaranteed competitive prices for the entire Fiscal Year.Chemicals are delivered as needed to meet treatment demands. The WQCP is a member of the Bay Area Chemical Consortium (BACC),along with over sixty participating public agencies.The BACC follows a public bid process for the combined purchase of bulk chemicals.Each member agency of the BACC receives a benefit of large quantity purchase pricing by combining the volume of their agency’s chemical needs with the needs of the rest of the consortium.Due to the combined bid solicitations for these agencies,each individual agency is able to purchase the chemicals at a lower price than if each agency solicited bids separately.It is difficult to speculate as to the savings an agency receives by ongoing participation in the consortium;however,new members have generally reported a savings of up to 20 percent on chemical purchases after becoming a member of the BACC. Multiple chemical companies responded to the invitation to bid for the 16 chemicals used by members of the consortium. After review of the bids,the BACC recommends awarding bulk chemical purchase agreements to the following lowest responsible bidders for the chemicals listed at the prices indicated below: Lowest Bidder Item Unit Cost Univar USA, Inc.Sodium Hypochlorite (12.5 percent),$0.652/gallon Univar USA, Inc.Sodium Bisulfite (25 percent),$1.032/gallon City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Thatcher Company Ferric Chloride (43 percent),$1.48/gallon City staff has reviewed these price quotes and concurs with the BACC recommendation. The BACC no longer facilitates the bidding process for polymer.Staff successfully negotiated a bulk rate discount for polymer into FY 2018-19 for Polymers WE-527 and WE-983. Vendor Item Unit Cost Polydyne Polymer WE-984 $8.096/gallon Polydyne Polymer WE-527 $7.650/gallon FUNDING The cost for the purchase of bulk chemicals is included in the WQCP’s annual operating budget.Specific amounts of bulk chemicals needed vary depending upon the occurrence of winter storms.Actual chemical use fluctuates and is based on demand,but the anticipated total cost for bulk chemicals for FY 2018-19 is $1,028,571 (see attachment for more detail).These estimated amounts are calculated based on single year highest use. CONCLUSION The WQCP continuously utilizes bulk quantities of chemicals for the treatment of wastewater.The WQCP is a member of the BACC and participates in a public bid for the purchase of the three chemicals necessary for the treatment of wastewater.Following the BACC’s recommendations,the WQCP has drafted purchase agreements with the lowest responsible bidders to procure the chemicals for FY 2018-19.Approval of the attached resolution will allow for execution of the agreements and amendment with continued reliable operation of the WQCP. Attachment: FY 2018-19 WQCP Chemical Costs and Estimated Quantities City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ Ch e m i c a l N a m e P l a n t U s e E s t i m a t e d Q u a n t i t y F Y 2 0 1 8 - 2 0 1 9 U n i t T o t a l So d i u m H y p o c h l o r i t e D i s i n f e c t i o n 4 5 0 , 0 0 0 $ 0 . 6 5 2 g a l l o n $ 2 9 3 , 4 0 0 So d i u m B i s u l f i t e D e c h l o r i n a t i o n 3 2 5 , 0 0 0 $ 1 . 0 3 2 g a l l o n $ 3 3 5 , 4 0 0 Fe r r i c C h l o r i d e E n h a n c e P r i m a r y T r e a t m e n t 5 5 , 0 0 0 $ 1 . 4 8 g a l l o n $ 8 1 , 4 0 0 WE - 9 8 4 E n h a n c e P r i m a r y T r e a t m e n t 4 , 0 0 0 $ 8 . 1 0 g a l l o n $ 3 2 , 3 8 4 WE - 5 2 7 S o l i d s D e w a t e r i n g 2 6 , 0 0 0 $ 7 . 6 5 g a l l o n $ 1 9 8 , 9 0 0 Es t i m a t e d C o s t s , n o t a x $9 4 1 , 4 8 4 To t a l E s t i m a t e d C o s t s I n c l u d i n g S a l e s T a x 9 . 2 5 % $1 , 0 2 8 , 5 7 1 . 2 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19;and authorizing the City Manager to execute the necessary agreements.(Brian Schumacker, Water Quality Control Plant Superintendent) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving the purchase agreements for the furnishing of bulk process chemicals for wastewater treatment for Fiscal Year 2018-19 and authorizing the City Manager to execute the necessary agreements. BACKGROUND/DISCUSSION Bulk quantities of chemicals are continuously used in a number of different processes to treat wastewater at the South San Francisco-San Bruno Water Quality Control Plant (WQCP).These bulk chemicals include disinfectants used to remove potential pathogens,coagulants used to remove solids,and chemicals used to neutralize chlorine during dechlorination.The City’s practice is to procure these chemicals at the beginning of the Fiscal Year to establish guaranteed competitive prices for the entire Fiscal Year.Chemicals are delivered as needed to meet treatment demands. The WQCP is a member of the Bay Area Chemical Consortium (BACC),along with over sixty participating public agencies.The BACC follows a public bid process for the combined purchase of bulk chemicals.Each member agency of the BACC receives a benefit of large quantity purchase pricing by combining the volume of their agency’s chemical needs with the needs of the rest of the consortium.Due to the combined bid solicitations for these agencies,each individual agency is able to purchase the chemicals at a lower price than if each agency solicited bids separately.It is difficult to speculate as to the savings an agency receives by ongoing participation in the consortium;however,new members have generally reported a savings of up to 20 percent on chemical purchases after becoming a member of the BACC. Multiple chemical companies responded to the invitation to bid for the 16 chemicals used by members of the consortium. After review of the bids,the BACC recommends awarding bulk chemical purchase agreements to the following lowest responsible bidders for the chemicals listed at the prices indicated below: Lowest Bidder Item Unit Cost Univar USA, Inc.Sodium Hypochlorite (12.5 percent),$0.652/gallon Univar USA, Inc.Sodium Bisulfite (25 percent),$1.032/gallon City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Thatcher Company Ferric Chloride (43 percent),$1.48/gallon City staff has reviewed these price quotes and concurs with the BACC recommendation. The BACC no longer facilitates the bidding process for polymer.Staff successfully negotiated a bulk rate discount for polymer into FY 2018-19 for Polymers WE-527 and WE-983. Vendor Item Unit Cost Polydyne Polymer WE-984 $8.096/gallon Polydyne Polymer WE-527 $7.650/gallon FUNDING The cost for the purchase of bulk chemicals is included in the WQCP’s annual operating budget.Specific amounts of bulk chemicals needed vary depending upon the occurrence of winter storms.Actual chemical use fluctuates and is based on demand,but the anticipated total cost for bulk chemicals for FY 2018-19 is $1,028,571 (see attachment for more detail).These estimated amounts are calculated based on single year highest use. CONCLUSION The WQCP continuously utilizes bulk quantities of chemicals for the treatment of wastewater.The WQCP is a member of the BACC and participates in a public bid for the purchase of the three chemicals necessary for the treatment of wastewater.Following the BACC’s recommendations,the WQCP has drafted purchase agreements with the lowest responsible bidders to procure the chemicals for FY 2018-19.Approval of the attached resolution will allow for execution of the agreements and amendment with continued reliable operation of the WQCP. Attachment: FY 2018-19 WQCP Chemical Costs and Estimated Quantities City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19;and authorizing the City Manager to execute the necessary agreements.(Brian Schumacker, Water Quality Control Plant Superintendent) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving the purchase agreements for the furnishing of bulk process chemicals for wastewater treatment for Fiscal Year 2018-19 and authorizing the City Manager to execute the necessary agreements. BACKGROUND/DISCUSSION Bulk quantities of chemicals are continuously used in a number of different processes to treat wastewater at the South San Francisco-San Bruno Water Quality Control Plant (WQCP).These bulk chemicals include disinfectants used to remove potential pathogens,coagulants used to remove solids,and chemicals used to neutralize chlorine during dechlorination.The City’s practice is to procure these chemicals at the beginning of the Fiscal Year to establish guaranteed competitive prices for the entire Fiscal Year.Chemicals are delivered as needed to meet treatment demands. The WQCP is a member of the Bay Area Chemical Consortium (BACC),along with over sixty participating public agencies.The BACC follows a public bid process for the combined purchase of bulk chemicals.Each member agency of the BACC receives a benefit of large quantity purchase pricing by combining the volume of their agency’s chemical needs with the needs of the rest of the consortium.Due to the combined bid solicitations for these agencies,each individual agency is able to purchase the chemicals at a lower price than if each agency solicited bids separately.It is difficult to speculate as to the savings an agency receives by ongoing participation in the consortium;however,new members have generally reported a savings of up to 20 percent on chemical purchases after becoming a member of the BACC. Multiple chemical companies responded to the invitation to bid for the 16 chemicals used by members of the consortium. After review of the bids,the BACC recommends awarding bulk chemical purchase agreements to the following lowest responsible bidders for the chemicals listed at the prices indicated below: Lowest Bidder Item Unit Cost Univar USA, Inc.Sodium Hypochlorite (12.5 percent),$0.652/gallon Univar USA, Inc.Sodium Bisulfite (25 percent),$1.032/gallon City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Thatcher Company Ferric Chloride (43 percent),$1.48/gallon City staff has reviewed these price quotes and concurs with the BACC recommendation. The BACC no longer facilitates the bidding process for polymer.Staff successfully negotiated a bulk rate discount for polymer into FY 2018-19 for Polymers WE-527 and WE-983. Vendor Item Unit Cost Polydyne Polymer WE-984 $8.096/gallon Polydyne Polymer WE-527 $7.650/gallon FUNDING The cost for the purchase of bulk chemicals is included in the WQCP’s annual operating budget.Specific amounts of bulk chemicals needed vary depending upon the occurrence of winter storms.Actual chemical use fluctuates and is based on demand,but the anticipated total cost for bulk chemicals for FY 2018-19 is $1,028,571 (see attachment for more detail).These estimated amounts are calculated based on single year highest use. CONCLUSION The WQCP continuously utilizes bulk quantities of chemicals for the treatment of wastewater.The WQCP is a member of the BACC and participates in a public bid for the purchase of the three chemicals necessary for the treatment of wastewater.Following the BACC’s recommendations,the WQCP has drafted purchase agreements with the lowest responsible bidders to procure the chemicals for FY 2018-19.Approval of the attached resolution will allow for execution of the agreements and amendment with continued reliable operation of the WQCP. Attachment: FY 2018-19 WQCP Chemical Costs and Estimated Quantities City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19;and authorizing the City Manager to execute the necessary agreements.(Brian Schumacker, Water Quality Control Plant Superintendent) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving the purchase agreements for the furnishing of bulk process chemicals for wastewater treatment for Fiscal Year 2018-19 and authorizing the City Manager to execute the necessary agreements. BACKGROUND/DISCUSSION Bulk quantities of chemicals are continuously used in a number of different processes to treat wastewater at the South San Francisco-San Bruno Water Quality Control Plant (WQCP).These bulk chemicals include disinfectants used to remove potential pathogens,coagulants used to remove solids,and chemicals used to neutralize chlorine during dechlorination.The City’s practice is to procure these chemicals at the beginning of the Fiscal Year to establish guaranteed competitive prices for the entire Fiscal Year.Chemicals are delivered as needed to meet treatment demands. The WQCP is a member of the Bay Area Chemical Consortium (BACC),along with over sixty participating public agencies.The BACC follows a public bid process for the combined purchase of bulk chemicals.Each member agency of the BACC receives a benefit of large quantity purchase pricing by combining the volume of their agency’s chemical needs with the needs of the rest of the consortium.Due to the combined bid solicitations for these agencies,each individual agency is able to purchase the chemicals at a lower price than if each agency solicited bids separately.It is difficult to speculate as to the savings an agency receives by ongoing participation in the consortium;however,new members have generally reported a savings of up to 20 percent on chemical purchases after becoming a member of the BACC. Multiple chemical companies responded to the invitation to bid for the 16 chemicals used by members of the consortium. After review of the bids,the BACC recommends awarding bulk chemical purchase agreements to the following lowest responsible bidders for the chemicals listed at the prices indicated below: Lowest Bidder Item Unit Cost Univar USA, Inc.Sodium Hypochlorite (12.5 percent),$0.652/gallon Univar USA, Inc.Sodium Bisulfite (25 percent),$1.032/gallon City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Thatcher Company Ferric Chloride (43 percent),$1.48/gallon City staff has reviewed these price quotes and concurs with the BACC recommendation. The BACC no longer facilitates the bidding process for polymer.Staff successfully negotiated a bulk rate discount for polymer into FY 2018-19 for Polymers WE-527 and WE-983. Vendor Item Unit Cost Polydyne Polymer WE-984 $8.096/gallon Polydyne Polymer WE-527 $7.650/gallon FUNDING The cost for the purchase of bulk chemicals is included in the WQCP’s annual operating budget.Specific amounts of bulk chemicals needed vary depending upon the occurrence of winter storms.Actual chemical use fluctuates and is based on demand,but the anticipated total cost for bulk chemicals for FY 2018-19 is $1,028,571 (see attachment for more detail).These estimated amounts are calculated based on single year highest use. CONCLUSION The WQCP continuously utilizes bulk quantities of chemicals for the treatment of wastewater.The WQCP is a member of the BACC and participates in a public bid for the purchase of the three chemicals necessary for the treatment of wastewater.Following the BACC’s recommendations,the WQCP has drafted purchase agreements with the lowest responsible bidders to procure the chemicals for FY 2018-19.Approval of the attached resolution will allow for execution of the agreements and amendment with continued reliable operation of the WQCP. Attachment: FY 2018-19 WQCP Chemical Costs and Estimated Quantities City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19;and authorizing the City Manager to execute the necessary agreements.(Brian Schumacker, Water Quality Control Plant Superintendent) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving the purchase agreements for the furnishing of bulk process chemicals for wastewater treatment for Fiscal Year 2018-19 and authorizing the City Manager to execute the necessary agreements. BACKGROUND/DISCUSSION Bulk quantities of chemicals are continuously used in a number of different processes to treat wastewater at the South San Francisco-San Bruno Water Quality Control Plant (WQCP).These bulk chemicals include disinfectants used to remove potential pathogens,coagulants used to remove solids,and chemicals used to neutralize chlorine during dechlorination.The City’s practice is to procure these chemicals at the beginning of the Fiscal Year to establish guaranteed competitive prices for the entire Fiscal Year.Chemicals are delivered as needed to meet treatment demands. The WQCP is a member of the Bay Area Chemical Consortium (BACC),along with over sixty participating public agencies.The BACC follows a public bid process for the combined purchase of bulk chemicals.Each member agency of the BACC receives a benefit of large quantity purchase pricing by combining the volume of their agency’s chemical needs with the needs of the rest of the consortium.Due to the combined bid solicitations for these agencies,each individual agency is able to purchase the chemicals at a lower price than if each agency solicited bids separately.It is difficult to speculate as to the savings an agency receives by ongoing participation in the consortium;however,new members have generally reported a savings of up to 20 percent on chemical purchases after becoming a member of the BACC. Multiple chemical companies responded to the invitation to bid for the 16 chemicals used by members of the consortium. After review of the bids,the BACC recommends awarding bulk chemical purchase agreements to the following lowest responsible bidders for the chemicals listed at the prices indicated below: Lowest Bidder Item Unit Cost Univar USA, Inc.Sodium Hypochlorite (12.5 percent),$0.652/gallon Univar USA, Inc.Sodium Bisulfite (25 percent),$1.032/gallon City of South San Francisco Printed on 5/17/2018Page 1 of 2 powered by Legistar™ File #:18-387 Agenda Date:5/23/2018 Version:1 Item #:16. Thatcher Company Ferric Chloride (43 percent),$1.48/gallon City staff has reviewed these price quotes and concurs with the BACC recommendation. The BACC no longer facilitates the bidding process for polymer.Staff successfully negotiated a bulk rate discount for polymer into FY 2018-19 for Polymers WE-527 and WE-983. Vendor Item Unit Cost Polydyne Polymer WE-984 $8.096/gallon Polydyne Polymer WE-527 $7.650/gallon FUNDING The cost for the purchase of bulk chemicals is included in the WQCP’s annual operating budget.Specific amounts of bulk chemicals needed vary depending upon the occurrence of winter storms.Actual chemical use fluctuates and is based on demand,but the anticipated total cost for bulk chemicals for FY 2018-19 is $1,028,571 (see attachment for more detail).These estimated amounts are calculated based on single year highest use. CONCLUSION The WQCP continuously utilizes bulk quantities of chemicals for the treatment of wastewater.The WQCP is a member of the BACC and participates in a public bid for the purchase of the three chemicals necessary for the treatment of wastewater.Following the BACC’s recommendations,the WQCP has drafted purchase agreements with the lowest responsible bidders to procure the chemicals for FY 2018-19.Approval of the attached resolution will allow for execution of the agreements and amendment with continued reliable operation of the WQCP. Attachment: FY 2018-19 WQCP Chemical Costs and Estimated Quantities City of South San Francisco Printed on 5/17/2018Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-388 Agenda Date:5/23/2018 Version:1 Item #:16a. Resolution approving purchase agreements for the furnishing bulk process chemicals at the Water Quality Control Plant for Fiscal Year 2018-19; and authorizing the City Manager to execute the necessary agreements. WHEREAS,the City of South San Francisco uses bulk chemicals in its operation of the South San Francisco- San Bruno Water Quality Control Plant; and WHEREAS,Section 4.04.040 of the South San Francisco Municipal Code (SSFMC)authorizes the City to take advantage of valid contract terms that have been negotiated by another governmental agency,where that agency had used a quote or bid process substantially conforming with SSFMC Chapter 4.04 and State law; and WHEREAS,the City of South San Francisco joined the Bay Area Chemical Consortium (BACC)in 2012 to obtain the lowest possible pricing through joint leveraged purchasing; and WHEREAS,the BACC conducted a competitive bid process for bulk purchase of numerous chemicals for Fiscal Year 2018-19; and WHEREAS,the lowest responsive bids for the chemicals to be purchased through the BACC were Univar USA,Inc.for sodium bisulfite;Univar USA,Inc.for sodium hypochlorite;and Thatcher Company of California for ferric chloride; and WHEREAS,as a member of the BACC,the City of South San Francisco is entitled to purchase bulk chemicals from the BACC’s low bidders at the bid prices stated above; and WHEREAS,the BACC no longer facilitates the bidding process for polymer and agencies must facilitate this process individually; and WHEREAS,Polydyne,Inc.agreed to discount pricing for polymer WE-527 and WE-983 for twelve months for:SNF/Polydyne for WE-527 Polymer (solids dewatering)and SNF/Polydyne for WE-984 Polymer (enhance primary treatment); and WHEREAS, the WQCP will contract with Polydyne, Inc. through Fiscal Year 2018-19. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby approves and awards purchase agreements with the following vendors for the bulk chemicals listed below,in City of South San Francisco Printed on 8/21/2018Page 1 of 2 powered by Legistar™ File #:18-388 Agenda Date:5/23/2018 Version:1 Item #:16a. approves and awards purchase agreements with the following vendors for the bulk chemicals listed below,in conformance with the BACC lowest responsive bids,conditioned on timely execution by each vendor of the Standard Agreement contained in the BACC Chemical Requirements for Fiscal Year 2018-19 bid package (“Standard Agreement”) and submission of all required documents: A.Univar USA, Inc. for Sodium Bisulfite and Sodium Hypochlorite (“Exhibit A”) B.Thatcher Company of California for Ferric Chloride (“Exhibit B”) C.SNF/Polydyne for WE-527 Polymer and WE-984 Polymer (“Exhibit C”) BE IT FURTHER RESOLVED,that the City Council of the City of South San Francisco hereby approves and awards purchase agreements with Polydyne,Inc.for polymer WE-527 and WE-983 for twelve months, conditioned on timely execution by each vendor of the Standard Agreement and submission of all required documents. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the necessary purchase agreements with Univar USA,Thatcher Company of California,and SNF/Polydyne for bulk chemical purchases for Fiscal Year 2018-19,subject to approval as to form by the City Attorney,and take any other action necessary to further the intent of this resolution. ***** City of South San Francisco Printed on 8/21/2018Page 2 of 2 powered by Legistar™ -1- CONTRACT PURCHASING AGREEMENT FOR THE PURCHASE OF SODIUM HYPOCHLORITE SOLUTION AND SODIUM BISULFITE SOLUTION THIS AGREEMENT is made this 1st day of July, 2018, by and between the City of South San Francisco, California, hereinafter called the "CITY" and Univar USA Inc., 8201 South 212th Street, Kent, Washington, 98032-1994 hereinafter called the "SELLER", at South San Francisco, County of San Mateo, State of California. WHEREAS, THE City has determined a need for approximately 450,000 gallons annually of sodium hypochlorite (minimum 12.5 % chlorine solution) delivered in bulk load using tanker trucks to be used as a disinfecting agent for the treatment of wastewater. WHEREAS, THE City has determined a need for approximately 325,000 gallons annually of sodium bisulfite (minimum 25 % solution by weight) delivered in bulk load using tanker trucks to be used as a de-chlorinating agent for the treatment of wastewater. WHEREAS, THE SELLER has the capability of delivering the required volume of sodium hypochlorite (minimum 12.5% chlorine solution) in the amounts as required and in a timely manner. WHEREAS, THE SELLER has the capability of delivering the required volume of sodium bisulfite (minimum 25% solution by weight) in the amounts as required and in a timely manner. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 450,000 gallons of sodium hypochlorite solution (minimum available chlorine of 12.5% by weight) to the City in accordance with SELLER’S schedule of delivery. The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 325,000 gallons of sodium bisulfite solution (minimum available 25% by weight) to the CITY in accordance with The SELLER’S schedule of delivery. 2. Shipping Terms: (a) SELLER shall ship each shipment of PRODUCT FOB Delivered. (b) All shipments of sodium hypochlorite and sodium bisulfite shall be accompanied with the following: i. Bill of Lading ii. Certified Analysis indicating Sodium Hypochlorite and Sodium Bisulfite CONTRACT PURCHASING AGREEMENT Page 2 iii. Weighmaster’s certificate of weight iv. Applicable regulatory documents 3. SELLER additionally agrees to comply with all provisions contained in City's specifications, which include a requirement that insurance be obtained in the type and amount set forth in the specifications and Section 14 below. 4. a) Purchase Price: The City agrees to pay to the SELLER, in accordance with the following: Product: Sodium Hypochlorite Solution (12.5% available chlorine by weight). Ship To: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080 Unit Price exclusive of all taxes: $0.652/gallon $.0652/lb Quantity: approximately 450,000 gallons annually. Containers: PRODUCT delivered in bulk load (approximately 4,500 gallons per tanker truck/trailer load). b) Purchase Price: The City agrees to pay the SELLER, in accordance with the following: Product: Sodium Bisulfite Solution (25% available by weight). Ship to: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080 Unit Price exclusive of all taxes: $1.032/gallon. $1.032/lb Quantity: approximately 325,000 gallons annually. Containers: delivered in bulk load, approximately 4,500 gallons per tanker truck/trailer load NTE: The total compensation for products purchased under this Agreement shall not exceed $628,400.00. 5. Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable against the delivery of the PRODUCT listed herein. 6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER, shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding the weight of any shipment. 7. Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase order. CONTRACT PURCHASING AGREEMENT Page 3 8. Pricing: The prices herein specified are firm for 12 months following execution of this agreement and includes all delivery costs. All prices are exclusive of tax and pesticide fee. All prices are effective based upon the shipment date of the PRODUCT. 9. Payment: The price for the PRODUCT shall be invoiced in United States currency and will be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the right, among other available remedies, either to cancel this contract or suspend further deliveries under this contract in the event the CITY fails to pay for any one shipment when payment becomes due and upon written notice of such failure, the CITY does not pay the balance. 10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be free of sediment and solid particles and shall not contain anything that will adversely affect or interfere with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the Specifications and be of good merchantable quality, fit for the purpose for which sold, (B) SELLER has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict conformity with all applicable state, local and federal laws. The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from the CITY’S receipt of the PRODUCT in question. 11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non- conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work necessary to effectuate such replacement and recover the cost from SELLER. 12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to exercise best efforts in good faith to resolve any discrepancies between their respective test results regarding any sample and/or shipment. 13. Indemnity: Except for any loss, damage or expense arising solely from the gross negligence or willful misconduct of the CITY, or any employee, agent or independent contractor of the CITY SELLER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the CITY and its officers, employees, agents and independent contractors (“CITY INDEMNITEES”), from and CONTRACT PURCHASING AGREEMENT Page 4 against any and all claims, loss, damage or expense, including reasonable attorney's fees, arising from or relating to, or caused by the performance of SELLER under this Contract. 14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement, SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance evidencing that SELLER has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non- owned vehicles. All insurance policies shall be written on an occurrence basis and shall name the CITY INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER CONTRACT PURCHASING AGREEMENT Page 5 shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the SELLER to each worker. An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY will not recognize any claim for additional compensation because of the payment by the SELLER for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the SELLER. 16. Damage To City Facilities: Damage to CITY or public facilities or private property caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by the SELLER at no cost to the CITY. 17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain from normal sources raw material, equipment, or transportation, the one so affected shall be excused without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of PRODUCT obtained from another source will be credited to any minimum quantity requirement set forth in this Agreement for the respective contract year as if such had been purchased from SELLER. If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly. 18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of hazards at all times during installation. After installation is completed at the site, SELLER shall clean the surrounding area to the condition prior to installation. 19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2018 and ending June 30, 2019. This AGREEMENT may be extended or amended by mutual agreement in writing between the parties on the same terms and conditions through June 30, 2020 if such mutual agreement is reached before expiration of the current agreement. 20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be deemed to have been duly given (i) on the date of service if served personally on the party to whom CONTRACT PURCHASING AGREEMENT Page 6 notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All notices to be given with respect to this Agreement shall be addressed to: To the City Contract Administrator: Brian Schumacker, Plant Superintendent Water Quality Control Plant 195 Belle Air Road, South San Francisco, CA 94080 To Seller: Univar USA Inc. 8201 S. 212th Street Kent, WA 98032 21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated herein by this reference, sets forth the entire and complete agreement regarding the subject matter hereof and may be executed in identical counterparts. 22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. 23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract without the prior written consent of the other party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and obligations hereunder to the acquiring person or entity. 24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws of the State of California without reference to the conflict or choice of law principles thereof. The jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in San Mateo County. 25. Modifications: No modification, waiver, termination, or amendment of this Agreement is effective unless made in writing signed by the City and the SELLER. 26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's CONTRACT PURCHASING AGREEMENT Page 7 fees. 27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same for the CITY. Due to other existing contractual obligations, there may instances where another like Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S price, without making an adjustment to the CITY. 28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. CONTRACT PURCHASING AGREEMENT Page 8 Exhibit A. (Attached): PRODUCT Specifications IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives as of this day first written above. CITY OF SOUTH SAN FRANCISCO: SELLER: A Municipal Corporation Univar USA, Inc. By: ___________________________ By: _______________________________ Title: Mike Futrell, City Manager Title: _____________________________ ATTEST: ________________________ City Clerk Approved as to Form: ____________________________ City Attorney CONTRACT PURCHASING AGREEMENT Page 9 EXHIBIT “A” PRODUCT SPECIFICATIONS Sodium Hypochlorite 12.5% Solution (by weight) as NaOCl (%wt) 12.5 - 13.2 Available Chlorine (%wt) 11.9 - 12.6 Available Chlorine (%vol) 14.3 - 15.3 Available Chlorine grams/liter 143 - 153 Excess Caustic (%wt) 0.25 - 0.80 Specific Gravity @ 60°F 1.197 - 1.220 pH 12.0 - 13.0 Iron (Fe) ppm <0.5 Nickel (Ni) ppm <0.2 Copper (Cu) ppm <0.2 Mercury (Hg) ppb 0.001 - 0.003 Sodium Chloride (NaCl)% <15.0 Substitutions of product of dissimilar nature are not permitted. Sodium Bisulfite 25% Solution (by weight) % Sodium Bisulfite: 25% % Sulfur Dioxide (SO2) Equivalent 15.4%-16.6% pH: 3.5-4.6 Specific Gravity: 1.19-1.2 Substitutions of product of dissimilar nature are not permitted. -1- CONTRACT PURCHASING AGREEMENT FOR THE PURCHASE OF FERRIC CHLORIDE SOLUTION FOR THE TREATMENT OF WASTEWATER THIS AGREEMENT is made this 1st day of July, 2018, by and between the City of South San Francisco, California, hereinafter called the "CITY" and Thatcher Company of California, Inc., P.O. Box 27407 Salt Lake City, UT 84127-0407 hereinafter called the "SELLER", at South San Francisco, County of San Mateo, State of California. WHEREAS, THE City has determined a need for approximately 55,000 gallons annually of ferric chloride solution delivered in bulk trailer loads to be used as a coagulant in the treatment of wastewater. WHEREAS, THE SELLER has the capability of delivering ferric chloride solution in the amount as required and in a timely manner. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 55,000 gallons of ferric chloride solution to the City in accordance with SELLER’S schedule of delivery. 2. Shipping Terms: (a) SELLER shall ship each shipment of PRODUCT FOB Delivered. (b) All shipments of ferric chloride solution shall be accompanied with the following: i. Bill of Lading ii. Certified Analysis indicating ferric chloride iii. Weighmaster’s certificate of weight iv. Applicable regulatory documents 3. SELLER additionally agrees to comply with all provisions contained in City's specifications, which include a requirement that insurance be obtained in the type and amount set forth in the specifications and Section 14 below. 4. Purchase Price: The City agrees to pay to the SELLER, in accordance with the following: PRODUCT: Ferric Chloride Solution (37% to 42% by weight) Ship To: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080 Unit Price exclusive of all taxes: $1.48 per gallon ($569.00 per dry ton). Quantity: approximately 55,000 gallons annually. Containers: PRODUCT delivered in bulk load (approximately 4,000 gallons per tanker truck/trailer load). NTE: The total compensation for products purchased under this Agreement shall not exceed CONTRACT PURCHASING AGREEMENT Page 2 $88,800.00 5. Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable against the delivery of the PRODUCT listed herein. 6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER, shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding the weight of any shipment. 7. Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase order. 8. Pricing: The prices herein specified are firm for 12 months following execution of this agreement and includes all delivery costs. All prices are exclusive of tax. There is no pesticide fee for ferric chloride solutions. All prices are effective based upon the shipment date of the PRODUCT. 9. Payment: The price for the PRODUCT shall be invoiced in United States currency and will be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the right, among other available remedies, either to cancel this contract or suspend further deliveries under this contract in the event the CITY fails to pay for any one shipment when payment becomes due and upon written notice of such failure, the CITY does not pay the balance. 10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be free of sediment and solid particles and shall not contain anything that will adversely affect or interfere with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the Specifications, (B) SELLER has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict conformity with all applicable state, local and federal laws. The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from the CITY’S receipt of the PRODUCT in question. 11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the CONTRACT PURCHASING AGREEMENT Page 3 CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non- conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work necessary to effectuate such replacement and recover the cost from SELLER. 12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to exercise best efforts in good faith to resolve any discrepancies between their respective test results regarding any sample and/or shipment. 13. Indemnity: To the fullest extent allowed by law, the SELLER and its employees, subcontractors, and agents shall defend, indemnify, and save and hold harmless the CITY, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of SELLER’s or its personnel, employees, agents, or subcontractors’ willful misconduct or negligent act or omission while engaged in the performance of services described in this Request for Bids and/or pursuant to this Agreement, except those matters arising from the CITY’s sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. 14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement, SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance evidencing that SELLER has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non- owned vehicles. All insurance policies shall be written on an occurrence basis and shall name the CITY INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or CONTRACT PURCHASING AGREEMENT Page 4 insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the SELLER to each worker. An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY will not recognize any claim for additional compensation because of the payment by the SELLER for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the SELLER. 16. Damage To City Facilities: Damage to CITY or public facilities or private property caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by the SELLER at no cost to the CITY. 17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain from normal sources raw material, equipment, or transportation, the one so affected shall be excused without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of CONTRACT PURCHASING AGREEMENT Page 5 PRODUCT obtained from another source will be credited to any minimum quantity requirement set forth in this Agreement for the respective contract year as if such had been purchased from SELLER. If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly. 18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of hazards at all times during installation. After installation is completed at the site, SELLER shall clean the surrounding area to the condition prior to installation. 19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2017 and ending June 30, 2018. This AGREEMENT may be extended or amended by mutual agreement in writing between the parties on the same terms and conditions through June 30, 2020 if such mutual agreement is reached before expiration of the current agreement. 20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be deemed to have been duly given (i) on the date of service if served personally on the party to whom notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All notices to be given with respect to this Agreement shall be addressed to: To the City Contract Administrator: Brian Schumacker, Plant Superintendent Water Quality Control Plant 195 Belle Air Road, South San Francisco, CA 94080 To Seller: Thatcher Company of California, Inc. Attention: Craig N. Thatcher P.O. Box 27407 Salt Lake City, UT 84127-0407 21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated herein by this reference, sets forth the entire and complete agreement regarding the subject matter hereof and may be executed in identical counterparts. 22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. 23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract CONTRACT PURCHASING AGREEMENT Page 6 without the prior written consent of the other party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and obligations hereunder to the acquiring person or entity. 24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws of the State of California without reference to the conflict or choice of law principles thereof. The jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in San Mateo County. 25. Modifications: No modification, waiver, termination, or amendment of this Agreement is effective unless made in writing signed by the City and the SELLER. 26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's fees. 27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same for the CITY. Due to other existing contractual obligations, there may instances where another like Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S price, without making an adjustment to the CITY. 28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. CONTRACT PURCHASING AGREEMENT Page 7 Exhibit A. (Attached): PRODUCT Specifications IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives as of this day first written above. CITY OF SOUTH SAN FRANCISCO: SELLER: A Municipal Corporation Thatcher Company of California, Inc. By: ___________________________ By: _______________________________ Title: Mike Futrell, City Manager Title: _____________________________ ATTEST: ________________________ City Clerk Approved as to Form: ____________________________ City Attorney CONTRACT PURCHASING AGREEMENT Page 8 EXHIBIT “A” PRODUCT SPECIFICATIONS Ferric Chloride Solution: CAS Number: 7705-08-0 Chemical Formula: FeCl3 Molecular Weight: 162.20 Specific Gravity (@ 20o C): 1.300 - 1.500 %FeCl3: 37% to 42% by weight %FeCl2: <2.5% %HCl: <1.5% % Insoluables Less Than <0.25% Manufactured and Formulated by: Thatcher Company of California, Inc., Salt Lake City, UT. Substitutions of PRODUCT of dissimilar nature are not permitted. -1- CONTRACT PURCHASING AGREEMENT FOR THE PURCHASE OF CATIONIC AND ANIONIC POLYMERS THIS AGREEMENT is made this 1st day of July, 2018, by and between the City of South San Francisco, California, hereinafter called the "CITY" and Polydyne Inc., 1 Chemical Plant Road, Riceboro, Ga., 31323 hereinafter called the "SELLER", at South San Francisco, County of San Mateo, State of California. WHEREAS, THE City has determined a need for approximately 30,000 gallons annually of cationic and anionic polymer emulsions used as a flocculation aid delivered in 330 gallon reusable totes. WHEREAS, THE SELLER has the capability of delivering cationic and anionic polymer emulsion in the amounts as required and in a timely manner. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume requirement from the SELLER. SELLER agrees to sell, and deliver approximately 30,000 gallons of polymer emulsion to the CITY in accordance with SELLER’S schedule of delivery. 2. Shipping Terms: (a) SELLER shall ship each shipment of PRODUCT FOB Delivered. (b) All shipments of cationic and anionic polymers shall be accompanied with the following: i. Bill of Lading ii. Certified Analysis indicating WE-984 Polymer and WE-527 Polymer iii. Weighmaster’s certificate of weight iv. Applicable regulatory documents 3. SELLER additionally agrees to comply with all provisions contained in City's specifications, which include a requirement that insurance be obtained in the type and amount set forth in the specifications and Section 14 below. 4. a) Purchase Price: The City agrees to pay to the SELLER, in accordance with the following: Product: Ship to: Price Quantity Containers: WE-984 South San Francisco $8.096/gal 4,000 gal 330 gal Totes $0.92/lb WE-527 South San Francisco $7.650/gal 26,000 gal 330 gal Totes $0.90/lb CONTRACT PURCHASING AGREEMENT Page 2 NTE: The total compensation for products purchased under this Agreement shall not exceed $231,284.00 5. Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable against the delivery of the PRODUCT listed herein. 6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER, shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding the weight of any shipment. 7. Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase order. 8. Pricing: The prices herein specified are firm for 12 months following execution of this agreement and includes all delivery costs. All prices are exclusive of tax and pesticide fee. All prices are effective based upon the shipment date of the PRODUCT. 9. Payment: The price for the PRODUCT shall be invoiced in United States currency and will be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the right, among other available remedies, either to cancel this contract or suspend further deliveries under this contract in the event the CITY fails to pay for any one shipment when payment becomes due and upon written notice of such failure, the CITY does not pay the balance. 10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be free of sediment and solid particles and shall not contain anything that will adversely affect or interfere with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the Specifications and be of good merchantable quality, fit for the purpose for which sold, (B) SELLER has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict conformity with all applicable state, local and federal laws. The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within fifteen (15) days from the CITY’S receipt of the PRODUCT in question. CONTRACT PURCHASING AGREEMENT Page 3 11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non- conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work necessary to effectuate such replacement and recover the cost from SELLER. 12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to exercise best efforts in good faith to resolve any discrepancies between their respective test results regarding any sample and/or shipment. 13. Indemnity: Except for any loss, damage or expense arising solely from the gross negligence or willful misconduct of the CITY, or any employee, agent or independent contractor of the CITY SELLER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the CITY and its officers, employees, agents and independent contractors (“CITY INDEMNITEES”), from and against any and all claims, loss, damage or expense, including reasonable attorney's fees, arising from or relating to, or caused by the performance of SELLER under this Contract. 14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement, SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance evidencing that SELLER has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non- owned vehicles. All insurance policies shall be written on an occurrence basis and shall name the CITY INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of CONTRACT PURCHASING AGREEMENT Page 4 providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the SELLER to each worker. An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY will not recognize any claim for additional compensation because of the payment by the SELLER for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the SELLER. 16. Damage To City Facilities: Damage to CITY or public facilities or private property caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by the SELLER at no cost to the CITY. 17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain from normal sources raw material, equipment, or transportation, the one so affected shall be excused without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted CONTRACT PURCHASING AGREEMENT Page 5 accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of PRODUCT obtained from another source will be credited to any minimum quantity requirement set forth in this Agreement for the respective contract year as if such had been purchased from SELLER. If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly. 18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of hazards at all times during installation. After installation is completed at the site, SELLER shall clean the surrounding area to the condition prior to installation. 19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2018 and ending June 30, 2019. This AGREEMENT may be extended or amended by mutual agreement in writing between the parties on the same terms and conditions through June 30, 2021 if such mutual agreement is reached before expiration of the current agreement. 20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be deemed to have been duly given (i) on the date of service if served personally on the party to whom notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All notices to be given with respect to this Agreement shall be addressed to: To the City Contract Administrator: Brian Schumacker, Plant Superintendent Water Quality Control Plant 195 Belle Air Road, South San Francisco, CA 94080 To Seller: Polydyne, Inc. 1 Chemical Plant Road Riceboro, GA, 31323 21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated herein by this reference, sets forth the entire and complete agreement regarding the subject matter hereof and may be executed in identical counterparts. 22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. CONTRACT PURCHASING AGREEMENT Page 6 23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract without the prior written consent of the other party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and obligations hereunder to the acquiring person or entity. 24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws of the State of California without reference to the conflict or choice of law principles thereof. The jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in San Mateo County. 25. Modifications: No modification, waiver, termination, or amendment of this Agreement is effective unless made in writing signed by the City and the SELLER. 26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's fees. 27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same for the CITY. Due to other existing contractual obligations, there may instances where another like Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S price, without making an adjustment to the CITY. 28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. CONTRACT PURCHASING AGREEMENT Page 8 EXHIBIT “A” PRODUCT SPECIFICATIONS The products selected for use at the South San Francisco - San Bruno Water Quality Control Plant were selected based upon specific jar tests of several products. The products which provided the best performance were: WE-984 1. Polymer Type: Anionic Emulsion 2. Polymer Trade Name: WE-984 3. Percent of Total Solids: 48% - 55% 4. Minimum Percent of Active Solids: 41% 5. Molecular Weight: Very High 6. Bulk Density Range: 300-2000 cps* 7. UL Viscosity Range: 4.3-5.3 8. Specific Gravity: approximately 1.02 WE-527 1. Polymer Type: Cationic Emulsion 2. Polymer Trade Name: WE-527 3. Percent of Total Solids: 34% – 41% 4. Minimum Percent of Active Solids: 29% 5. Molecular Weight: Extremely High 6. Bulk Density Range: 500-2000 cps* 7. UL Viscosity Range: 7.5-9.3 8. Specific Gravity: approximately 1.02 * centipoise Substitutions of product of dissimilar nature are not permitted. CONTRACT PURCHASING AGREEMENT Page 7 Exhibit A. (Attached): PRODUCT Specifications IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives as of this day first written above. CITY OF SOUTH SAN FRANCISCO: SELLER: A Municipal Corporation Polydyne Inc. By: ___________________________ By: _______________________________ Title: Mike Futrell, City Manager Title: _____________________________ ATTEST: ________________________ City Clerk Approved as to Form: ____________________________ City Attorney CITY OF SOUTH SAN FRANCISCO SPEAKER CARD CITY OF SOUTH SAN FRANCISCO SPEAKER CART) To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes Please indicate whicli item w`ou'd like :o speak; on: 1 Public Continents, or 2)__ Agenda Item Name: �JC),tP ?�E-V -0 V 1 7 -Z late: 2-5 Pronounced: PVt- L p v t L Address (optional) 1(,l I-QN c,2�j pt�SS h- CITY OF SOUTH SAN FRANCISCO SPEAKER CARD To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes Pleasdicaa_e which item you'd like to speak on: 1).Public Comments, or Agenda Item Name: l L1,' Gt- a ,, Y �+f1 J Date:- _j Lj Pronounced: Address (optional) �P- v" e-4 4z" To address the City Council, please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes Please in u:wte which item you'd like to speak on: 1 _Public Continents, or 2) A enda Item f,tt r� Name: Pronounced: Address (optional) CITY OF SOUTH SAN FRANCISCO SPEAKER CARD To address the City Council. please complete this card and submit it to the City Clerk Speaker comments are limited to three (3) minutes Please indicate which item you'd like to speak on: ZIPublic Comments, or t 2)� �` Agen�da Item tr Name: % 4 KDat�`:'L,;?,3 Pronounced: Address (optional)