HomeMy WebLinkAbout2018-08-08 e-packet@6:00Wednesday, August 8, 2018
6:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Special City Council
Special Meeting Agenda
August 8, 2018Special City Council Special Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday,
August 8, 2018, at 6:00 p.m., in the City Council Chambers, Municipal Services Building, 33 Arroyo Drive,
South San Francisco, California.
Purpose of the meeting:
Call to Order.
Roll Call.
Agenda Review.
Public Comments - comments are limited to items on the Special Meeting Agenda.
ADMINISTRATIVE BUSINESS
Presentation regarding update on the City of South San Francisco’s FEMA Flood
Zone Map. (Eunejune Kim, Director of Public Works)
1.
Study Session - Update Regarding the Traffic Circle in Avalon Neighborhood (Richard
Cho, Principal Engineer)
2.
Report regarding General Plan Update overview and process. (Mike Futrell, City
Manager and Sailesh Mehra, Chief Planner)
3.
Report regarding a resolution approving a Back to Business (B2B) Program and
authorizing the City Manager, or his designee, to implement and administer the B2B
Program to facilitate the timely inspection of damaged structures in the event of a
major disaster. (Phil Perry, Chief Building Official)
4.
Resolution approving a Back to Business (B2B) Program and authorizing the City
Manager, or his designee, to implement and administer the B2B Program to facilitate
the timely inspection of damaged structures in the event of a major disaster.
4a.
Adjournment.
Page 2 City of South San Francisco Printed on 8/31/2018
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-732 Agenda Date:8/8/2018
Version:1 Item #:1.
Presentation regarding update on the City of South San Francisco’s FEMA Flood Zone Map. (Eunejune Kim,
Director of Public Works)
City of South San Francisco Printed on 8/2/2018Page 1 of 1
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REVISEDFEMA
FLOODINSURANCE
RATEMAPS(FIRMS)
CHANGING THE 100-YEAR FLOOD PLAIN BOUNDARIES
City Participates in the FEMA
National Flood Insurance Program (NFIP)
Communities that participate in NFIP:
•Must adopt and administer a flood plain ordinance
•Are eligible for future flood-related financial assistance
•Are eligible for flood improvement grants and loans from
federal agencies
•Property owners in flood plain are assured ability to
purchase flood insurance. Such policies cannot be
canceled for repeat losses.
•In 1968, FEMA began issuing FIRMs identifying land with 1%
chance of flooding in any year (100-year flood plain)
•In 2012, FEMA digitized and revised its older maps
•In 2015, FEMA issued further preliminary revisions based on
coastal hazard analyses which City appealed in 2016
•In April 2018, FEMA denied City’s appeal, meaning that the
2015 preliminary FIRMs will become effective next spring
•By 2020, newly mapped property owners with federally
backed mortgages will need to obtain flood insurance
FEMA Actions Impacting the City
How the Revised FIRMs will Impact on
Properties within the City
The revised FIRMs will:
•Add 187 new parcels into flood plain
•Retain 687 parcels already in the flood plain
•Remove 854 parcels from the flood plain
2018 Flood Insurance Rate Maps (FIRMs)
Impact on Properties with the City
Of the 187 newly added parcels:
•36 are single family residential, primary in the
Francisco Terrance neighborhood
•101 are commercial, including warehouses, parking
lots, businesses, biotech, and manufacturing
•6 are local government (utilities & SFO airport)
•44 are vacant land or underwater marsh
Next Steps
Notify affected property owners
•Send out informational mailer
•Hold community meeting(s)
Amend City’s flood plain ordinance
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-714 Agenda Date:8/8/2018
Version:1 Item #:2.
Study Session -Update Regarding the Traffic Circle in Avalon Neighborhood (Richard Cho,Principal
Engineer)
City of South San Francisco Printed on 8/2/2018Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-744 Agenda Date:8/8/2018
Version:1 Item #:3.
Report regarding General Plan Update overview and process.(Mike Futrell,City Manager and Sailesh Mehra,
Chief Planner)
RECOMMENDATION
Staff recommends that the City Council receive information regarding the General Plan Update
overview and process and provide direction on staff recommended next steps.
BACKGROUND/DISCUSSION
A General Plan is the local government’s long-term blueprint for the community’s vision of future growth.The
General Plan must contain a minimum of seven state-mandated elements:
·Land Use
·Open Space
·Conservation
·Housing
·Circulation
·Noise
·Safety
Each city is required by California law to have a General Plan to guide its future land use decisions.Everyday
planning decisions should support administration of the General Plan.However,as necessary,General Plan
amendments can be administered to address up-to-date policy decisions.State law allows four updates to each
General Plan element,annually.Additionally,beyond amendments,General Plans,holistically,should be
evaluated and updated as needed to stay relevant to evolving and changing times.
DISCUSSION
The shelf-life of a General Plan is typically 15 to 20 years.The City of South San Francisco General Plan was
adopted in 1999.Now is the right time to prepare a new General Plan.The plan will need to tackle a wide-range
of challenging issues,including population growth and change,affordable housing,traffic congestion and
climate change.The plan will include the seven mandated elements:Land Use,Open Space,Conservation,
Housing,Circulation,Noise,and Safety.Additional elements to be considered are Climate Change,Economic
Development and Social Equity.
The new plan will be informed by the City’s General Plan Amendments,Housing Element updates,Specific
Plans/Area Plans,Parks and Recreation Master Plan,and Development Plan Amendments administered since
adoption of the General Plan.It will also be informed by current planning efforts and future goals,requiring
thoughtful discussions with City’s residents and businesses.The Planning Commission and City Council will
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File #:18-744 Agenda Date:8/8/2018
Version:1 Item #:3.
ultimately approve the General Plan and related Environmental Impact Report (EIR).
Process and Outreach
Development of the General Plan will take approximately two years. The key work tasks are as follows:
2018
·Obtain consultants to supplement City resources and form the project team; and
·Form a community advisory committee to advise City Council.
2019
·Kick-off the public process;
·Define existing conditions,assess relevant existing documents,coordinate efforts with plans currently
being prepared, and begin technical studies and analysis;
·Prepare land use and policy alternatives
·Conduct community meetings focused on purpose, process, and visioning; and
·Draft land use and policy alternatives and obtain community input.
2020
·Prepare the draft General Plan and obtain further community input;
·Finalize the General Plan for Planning Commission and City Council approval; and
·Prepare the Draft and Final EIR.
Throughout the process,there will be timely Planning Commission and City Council meetings.Public
meetings will also be held throughout the process to keep the public informed and relevant input can be sought
to inform the plan.Traditional face-to-face gatherings will be utilized as well as social media to maximize
public engagement.The website will be enhanced to provide drafts and final materials to the public for
information and comments.
Project Team and Oversight
The project will be directed from the City Manager’s Office.The City Manager’s Office will serve as the core
base of this effort to ensure effective cross-department coordination,public outreach,consultant management.
The Assistant City Manager (ACM)will direct the project.The ACM is accountable to the City Manager who
reports to City Council.
Staff recommends establishing an 11-member General Plan Community Advisory Committee (GPCAC)to
inform the project team as well as City Council. The recommended membership is as follows:
·City Council (2 members)
·Planning Commission (1 members)
·Parks & Recreation Commission (1 member)
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File #:18-744 Agenda Date:8/8/2018
Version:1 Item #:3.
·District Community Resident (5 members, 1 per each City District)
·Business Member (2 members, 1 large and 1 small)
The committee would be staffed by the ACM.The GPCAC would collectively provide community insight,
based on their particular expertise/knowledge/perspective.It is important to contain the size of the committee to
maximize productivity and engagement.Staff recommendation was influenced by the City of San Mateo’s
General Plan Advisory Committee which has a membership of nine from City Council (2),Planning
Commission (1),Sustainability and Infrastructure Commission (1),Park &Recreation Commission (1),San
Mateo United Homeowners Association (1), Business Owners (2), and a Non-profit Organization (1).
Specifically for the District Community Resident and Business Member,staff recommends seeking interest
from the public through an application process to inform City Council consideration and selection.Staff also
recommends City Council appoint two Alternates from the application pool to fill unexpected vacancies.The
commitment needed from each member is approximately two years.
The ACM will be responsible for directing the project team with support from a “consultant staff”who will
serve as the Deputy Project Manager (DPM).Outsourcing is needed as current staffing and workload is
committed to other City projects.The ACM and DPM will work hand-in-hand with the Economic and
Community Development and Communications departments throughout the process as well as the Parks and
Recreation,Public Works,Police and Fire departments.The ACM and DPM will also direct the General Plan
consultant team.
See Attachment 1 for Project Team Organization Chart.
FISCAL IMPACT
The cost estimate,based on other cities,is between $1.6 million to $2.2 million.To date,the City’s General
Plan fund has a balance of $3.6 million,of which $1 million has been appropriated in the current fiscal year for
preparation of the General Plan.Staff proposes to expend up to $70,000 during the remainder of this year to
fund the DPM.The DPM will assist the ACM in formalizing the GPCAC,preparing the RFP for the General
Plan consulting team and cross-departmental coordination.
The total project budget will be determined by the end of the year when the General Plan consultant is selected
and agreement negotiated.Staff will return to City Council for additional budget approval to complete this
effort.
CONCLUSION
Staff requests direction from City Council to begin the process for preparing the City’s General Plan.
Immediate next steps include:
·Obtaining the Deputy Project Manager;
·Preparing a RFP and selecting the General Plan consultant team; and
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File #:18-744 Agenda Date:8/8/2018
Version:1 Item #:3.
·Forming the GPCAC.
Attachment: Project Team Organization Chart
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Attachment 1
Project Team Organization Chart
Community Advisory Committee
Project Management
ACM / Deputy Project
Manager
General Plan
Consultant Team
ECD and Communications
City Manager
(Legal / ECD Director)
City Department Working Group
Parks and Recreation
Public Works
Police
Fire
City Council
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-696 Agenda Date:8/8/2018
Version:1 Item #:4.
Report regarding a resolution approving a Back to Business (B2B)Program and authorizing the City Manager,
or his designee,to implement and administer the B2B Program to facilitate the timely inspection of damaged
structures in the event of a major disaster. (Phil Perry, Chief Building Official)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving a Back to Business (B2B)Program
and authorizing the City Manager,or his designee,to implement and administer the B2B Program to
facilitate the timely inspection of damaged structures in the event of a major disaster.
BACKGROUND/
In the event of a major earthquake or other disaster,the City could be faced with an urgent need to inspect
hundreds or even thousands of structures,in order to assess their suitability for safe use and occupancy.Based
on past experience with earthquakes in California,staff estimates that,even after a major earthquake,most
buildings needing inspection could be quickly deemed safe for re-occupancy,and less than half of them would
require any sort of restriction of occupancy (either a red tag or yellow tag).Regardless,there would be a huge
number of structures to inspect, and no buildings could be safely reoccupied until they are inspected.
In this scenario,the need to conduct safety assessments would quickly overwhelm and far exceed the capacity
of the City’s building inspection staff.As a result,there could be an extended period of time when residents
would be unable to return to their homes,workers would not be able to report to work,and local businesses
would not be able to resume operations, thus leading to further economic and social disruption.
In the weeks and months following the 1994 Northridge Earthquake (magnitude 6.8),city building inspectors
performed approximately 1,600 safety assessments.Most building departments do not have the ability to
perform the multitude of inspections required to get residents back into their homes and people back to their
jobs in a short period of time.There is,therefore,a strong need to assemble a team of trained professionals
available to assist local governments, along with a program to manage these professionals.
In July 1987,the California Governor's Office of Emergency Services (OES),the California Office of
Statewide Health Planning and Development (OSHPD),and the Federal Emergency Management Agency
(FEMA)jointly awarded the Applied Technology Council (ATC)a contract to develop procedures for post-
earthquake safety evaluation of buildings.This led to the development of the ATC-20 report "Procedures for
Post-Earthquake Safety Evaluation of Buildings,"which documents procedures and guidelines for the safe
evaluation of damaged buildings.
Following a disaster,inspectors make safety assessments of facilities in order to determine the condition of
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File #:18-696 Agenda Date:8/8/2018
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Following a disaster,inspectors make safety assessments of facilities in order to determine the condition of
buildings and infrastructure and their suitability for safe use and occupancy.These initial assessments are not
intended to identify or quantify damage, but to categorize safety of facilities.
The ATC-20 standards are written specifically for the structural engineers and building inspectors from city
building departments and other regulatory agencies that would be required to make on-the-spot evaluations
and decisions regarding continued use and occupancy of buildings.The goal of this safety evaluation is to
eventually post every building reviewed either INSPECTED (i.e.apparently safe)or UNSAFE.Buildings
posted UNSAFE will normally require repair or demolition.
South San Francisco Municipal Code Section 8-1.25 "Safety Assessment Placards,” mandates the following.
"The section further authorizes the Building Official and his/her authorized
representatives to post the appropriate placard at each entry point to a building or structure
upon completion of a safety assessment…Once it has been attached to a building or structure,
a placard is not to be removed,altered,or covered until done so by an authorized
representative of the Building Official.It shall be unlawful for any person,firm,or
corporation to alter,remove,cover,or deface a placard unless authorized pursuant to this
section."
The convention used to identify safety and risk,as referenced above,are yellow and red tags.Red-tagged
means there is an extreme hazard,the building may collapse and it is unsafe for occupancy or entry,except by
authorities.Yellow-tagged means a dangerous condition is believed to exist and entry by the owner is permitted
only for emergency purposes and only at their own risk.As our local legislation clearly states,only authorized
individuals may post or modify safety assessment placards,which regulate the occupancy of all or part of a
facility. The Building Official determines who may be designated an authorized representative.
DISCUSSION
Staff has collaborated with local businesses to develop a proposed Back to Business (B2B)Program (see
Attachment 1 to the associated resolution).Last year,staff began meeting with representatives from the local
biotechnology community to explore how to expedite the restoration of business activities after a disaster.A
number of different approaches used by other communities were examined,and a promising option was
identified that is currently being used in San Francisco: the Business Occupancy Recovery Program (BORP).
San Francisco’s BORP creates a partnership method for businesses to prepare in advance for the disruption and
recovery caused by an earthquake or other disaster.Private sector civil and structural engineers are retained by
a business and are pre-certified by the City Building Official to perform safety assessment inspections and post
placards on damaged buildings to designate whether they are safe to enter or occupy,in compliance with
procedures established by the jurisdiction.
If the proposed B2B Program is approved,it will provide benefits to both businesses and the South San
Francisco community in general.The Program allows businesses to prepare themselves,setting up agreements
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File #:18-696 Agenda Date:8/8/2018
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Francisco community in general.The Program allows businesses to prepare themselves,setting up agreements
between civil or structural engineers in private practice and the City,saving time in the aftermath of a disaster
by expediting building inspections.Engineers pre-certified under the B2B Program are granted authority by
the City Building Official to determine the safety of buildings after a disaster and to officially post a placard
on those building,in accordance with the South San Francisco Municipal Code.Under the Program,the City
Building Official retains the authority to overrule the occupancy determinations made by the pre-certified
engineers.
Experience has shown that after a disaster local government are strained perform safety assessments due to
heavy volume and businesses may need to wait for review of their damaged buildings as City inspectors focus
first on critical facilities.By reducing the number of buildings city inspectors must visit and assess,this
Program provides a great benefit to the larger South San Francisco community.For example,if Amgen were
to enter into this program,approximately 30 buildings containing about 5 million square feet would not need
to be assessed by city inspectors or engineers.If other businesses chose participate in the B2B Program,then
the benefits would be magnified,and more of the City’s scarce inspection resources would be available to
inspect residential properties and smaller commercial properties.
CONCLUSION
Staff recommends the City Council adopt the associated resolution approving the B2B Program and authorizing
the City Manager, or his designee, to implement and administer the B2B Program.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-697 Agenda Date:8/8/2018
Version:1 Item #:4a.
Resolution approving a Back to Business (B2B)Program and authorizing the City Manager,or his designee,to
implement and administer the B2B Program to facilitate the timely inspection of damaged structures in the
event of a major disaster.
WHEREAS,in the aftermath of a major earthquake or other disaster,there may be an urgent need to assess
hundreds or thousands of damaged structures in order to determine the condition of the buildings and
infrastructure and their suitability for safe use and occupancy; and
WHEREAS,in such a major disaster,the need to conduct safety assessments may be overwhelming and far
exceed the capacity of the City’s building inspectors; and
WHEREAS,the City of South San Francisco (“City”)wishes to establish a public-private partnership with
local businesses,known as the Back to Business (B2B)Program,that would prepare in advance for the
disruption and recovery caused as the result of an earthquake or other major disaster; and
WHEREAS,the B2B Program would authorize the Chief Building Official to pre-certify qualified inspectors,
such as civil and structural engineers or architects from the private sector with current California licenses,who
would be retained by private businesses to perform safety assessment inspections on designated buildings listed
under the B2B Program; and
WHEREAS,the Chief Building Official is authorized to appoint inspectors who will have such powers as
delegated by the Chief Building Official pursuant to Section 103.3 “Deputies”of the 2016 California Building
Code, as adopted under Chapter 15.08 of the South San Francisco Municipal Code; and
WHEREAS,the Chief Building Official is further authorized to make all required inspections and has authority
to accept written and certified reports of inspection by approved agencies or individuals pursuant to Section
104.4 “Inspections”of the 2016 California Building Code,as adopted under Chapter 15.08 of the South San
Francisco Municipal Code; and
WHEREAS,the B2B Program would enable the Chief Building Official and his/her authorized representatives
to post the appropriate placard at each entry point to a building or structure upon completion of a safety
assessment; and
WHEREAS,the extent of responsibility and liability for such inspections would be governed by an agreement
between the participating building owner and the pre-certified inspector(s); and
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that it hereby
approves the B2B Program, attached hereto as Exhibit A, and incorporated herein.
City of South San Francisco Printed on 8/9/2018Page 1 of 2
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File #:18-697 Agenda Date:8/8/2018
Version:1 Item #:4a.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that it hereby authorizes
the City Manager, or his designee, to implement and administer the B2B Program.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that it hereby authorizes
the City Manager,or his designee,to make any modifications deemed necessary to effectively implement the
B2B Program consistent with the intent of City Council.
*****
City of South San Francisco Printed on 8/9/2018Page 2 of 2
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EXHIBIT A
Attachment 1
To Associated Resolution
Back to Business Program
August 8, 2018
City of South San Francisco
Economic & Economic & Community
Development Department
BACK TO BUSINESS PROGRAM
(B2B)
Building Post-Disaster
Re-Occupancy Inspection
Application Instructions
B2B PROGRAM
TABLE OF CONTENTS
DESCRIPTION & INSTRUCTIONS
I. Introduction 3
II. Purpose 3
III. Definitions 3
IV. Preparation 4
V. Inspector Requirements 4
VI. Inspection Dossier 6
VII. Pre-Certification Documentation 7
VIII. Indemnification, Hold Harmless and Immunity 8
IX. Pre-Certification Acceptance 8
X. Activation 8
XI. Placard Management 9
XII. Building Official Verification 10
XIII. Termination 10
APPLICATION FORMS 11-25
Application Checklist Appendix A
Request for Pre-Certification Appendix B
Structural Inspector Authorization Appendix C
Biennial Program Renewal Appendix D
Placard Issuance Appendix E
Inspection Dossier Appendix F
3
BACK TO BUSINESS (B2B) PROGRAM
I. INTRODUCTION
After an earthquake, or other disaster such as a fire, flood or terrorist Incident that may
have caused damage to buildings and/or property, buildings will be inspected and
appropriately posted for re-occupancy or closure utilizing standardized ATC-20
(www.atccouncil.org) inspection and posting procedures. The Chief Building Official
will appropriately prioritize public safety above all other concerns. At the same time,
affected businesses will seek to minimize business interruption and resume building
operations as soon as is safely possible.
Some building owners may proactively develop private inspection programs for their
buildings to facilitate rapid, individualized, building re-occupancy inspections. The Back
to Business (B2B) Program establishes an agreement between owners and tenants, the
City and designated certified deputized inspectors to allow private, post-disaster re-
occupancy inspection satisfying accepted standards and procedures in response to a
locally declared emergency.
II. PURPOSE
The purpose of a pre-certified inspection program is to provide a prioritized, thorough
evaluation of possible damage to a structure by qualified persons familiar with the
structural design and life-safety systems of the building. This private inspection program
allows rapid decisions regarding the closure or re-occupancy of buildings to be made by
individuals pre-certified by the Chief Building Official for a specified property. The
program reduces inspection delays and eases the burden of inspection by government
entities that may need to focus resources on more severely stressed areas or areas of
greater public hazard, which may not include the property of interest to a business.
III. DEFINITIONS
A. Applicant – Individual or entity in possession of title for land, building, or other
item. The owner may be responsible for paying taxes in relation to property.
Applicant may also be a lessee or tenant of the property or building authorized by
the owner.
B. Deputized Inspectors – Person(s) deputized by the City under the B2B program.
4
IV. PREPARATION
Applicants may request participation in this program at any time except 60 days
following a local declared disaster. A building designated as having met the
requirements outlined herein shall be placed on a list of buildings accepted for private
re-occupancy inspection. Applicants may participate in this program, subject to the
requirements listed below:
A. Select inspection team;
B. Develop inspector response plan(s) and compile building structural drawing(s),
safety plan template(s), equipment and drawing location(s), and other pertinent
information; arrange for submission or electronic posting of documentation
availability to the City;
C. Assemble the Inspection Dossier located in Section VI.
D. Obtain, document, and store safety and inspection equipment/supplies;
E. Update inspection plan, supplies, team member changes, and training as
necessary;
F. Submit the Biennial Program Renewal form before each biennial anniversary of
initial approval date (Appendix D).
V. INSPECTOR REQUIREMENTS
Applicant will partner with structural inspector(s) to assemble an Inspection Team and to
apply for B2B program pre-certification. The structural inspector shall be a Civil or
Structural Engineer licensed in the State of California. Additional architect(s) or
engineer(s) trained in ATC-20 procedures (www.atcouncil.org) may be pre-certified to
supplement the inspection team as required. Though architects may consider structural
inspections outside their purview, architects can add expertise to an inspection team by
addressing nonstructural hazards such as blockage of exits, facade and ceiling
assembly hazards and life-safety system performance. Engineers/architects
experienced with historical structures should be considered for the inspection of historic
buildings.
In accordance with Section 103.3 “Deputies” of the
California Building Code, as adopted under Ch apter
15.08 of the South San Francisco Municipal Code , the
Chief Building Official has authority to appoint inspectors who will have such powers as
delegated by the Chief Building Official. Further Section 104.4 “Inspections” of the
California Building Code, the Chief Building Official is authorized to make all of the
required inspections and has authority to accept written and certified reports of
inspection by approved agencies or individuals.
The extent of responsibility and liability is governed by the agreement between the
Applicant and inspectors.
5
A. Minimum Qualifications and Requirements
1. Structural Inspectors
a. Current California license as a professional civil or structural
engineer or architect;
b. Relevant experience in the structural design and/or inspection of
similar buildings;
c. Demonstrated proficiency in ATC-20 Rapid and Detailed Evaluation
Procedures.
B. Required documents, Equipment and Supplies
1. Copy of Building Inspection Dossier;
2. Structural, architectural, and/or life-safety system drawings; as-built
drawings; or, if structural drawings are unreadable, incomplete, or do not
exist, a clear written description of the structural system and any known
weaknesses and unique features;
3. Personal safety equipment including hardhat, etc., defined by Applicant or
inspector company safety officer;
4. Inspection equipment including flashlights, measuring devices, ladders, and
other applicable items;
5. ATC-20 Rapid and Detailed Evaluation forms (latest edition) for reporting
inspection findings to the Chief Building Official;
6. Yellow Caution and Red Danger tape or barricades;
7. Portable radios or other communication devices for large buildings, if
applicable.
8. Sufficient green, yellow, and red official City safety assessment placards to
allow appropriate posting at each entrance to the building, to be supplied by
City upon approval of application.
6
VI. INSPECTION DOSSIER
Applicant or each Inspector, as defined in written company program, shall maintain hard
and electronic copies of the Inspection Dossier, and the Dossier shall be readily
available to each Inspector for use and reference following a triggering event. The
Dossier shall include the following Information:
A. Emergency Notification Contact List of the Building B2B Inspection Team
Members
1. Licensed engineers/architects certified for structural inspection;
2. Applicant’s site workers responsible for the building;
B. Building Information
1. Photograph of building;
2. Address;
3. Description of building including year of original occupancy, number of
stories, size, materials of construction, and structural system type;
4. Building floor plans showing entrances, evacuation routes, and
recommended locations for observation;
5. Number and location of building entrances per building to be posted with
safety assessment placards;
6. Specified building use(s) (e.g., offices, apartments, manufacturing, etc.);
7. Description of life-safety system including location of emergency power
generator;
8. Description of building fire detection and suppression systems;
9. Description and locations of potential falling hazards;
C. Emergency Response Requirements and Information
1. Trigger for activation of emergency response (earthquake, fire, flood or
terrorist incident that may have impacted buildings or property);
2. Rally location for the Applicant’s emergency response and command and
control organization;
3. Access procedures and/or location of keys for entrance to the site and all
building areas;
4. Inventory and location of required documents, equipment and supplies;
5. Location, type, and handling instructions for any hazardous material.
7
D. Inspection Procedure
1. ATC-20 Procedures for Post-Earthquake Safety Evaluation of Buildings
including Rapid and Detailed Evaluation Procedure. Recommended
methodology for welded steel joint inspection is FEMA 352 where required.
These inspections may be required by the Structural Inspector(s) or the City
of South San Francisco. For special inspection or materials testing, use only
inspectors pre-certified by the City.
2. Fire/Life-Safety System Checklist (if applicable);
3. Instructions or drawings indicating where to look, what to look for; and to re-
inspect following aftershocks;
VII. PRE-CERTIFICATION DOCUMENTATION
Pre-certification must occur before the incident. No applications for pre-certification will
be accepted for a period of at least 60 days after a declared state of emergency.
Exceptions may apply only due to limited City resources and the nature of the
emergency. Applications may be accepted before the 60 day period ends at the
discretion of the Chief Building Official; however, business shall not expect applications
to be reviewed during a locally declared emergency.
Submit the following to the Building Division:
A. Completed B2B Application Checklist (Appendix A);
B. Request for Pre-Certification form signed by Applicant (Appendix B);
C. Inspection Authorization form providing evidence of qualifications for the
Inspection Team (Appendix C);
1. Signed Inspector Authorization form (Appendix C) showing current
California License Number as a professional civil or structural engineering
or architect and relevant experience in the structural design and/or
inspection of buildings of similar size, construction, and complexity;
2. One-page resume describing education and experience relevant to
inspection duties.
D. Copy of Inspection Dossier or link to electronic file (Appendix F, see content
requirements [Section VI.]).
8
VIII. INDEMNIFICATION AND HOLD HARMLESS
Each party in the B2B Program agrees to defend, indemnify, hold harmless every party,
including the City of South San Francisco, its officers, agents and members of each
other party departments and agencies, from all liability, damage (whether in contract or
tort), including personal injury, death at any time, or property damage, costs and
financial loss, including all costs and expense of litigation, for the sole wrongful or
negligent acts or omissions of the indemnifying party’s officers, agents or department
members in the performance of any services described in this Agreement that
cause such liability, damage, costs and financial loss. If the injury, death or loss that
forms the basis of any claim, suit or judgment is determined to have been caused by
the combined negligent or willful acts or omissions of more than one party in the
performance of any services described in this Agreement, each such party agrees to
bear its respective share of the payment of any award, settlement, or judgment, and
each such party shall bear its own costs of defense, including attorneys’ fees.
Pursuant to California Code Section 8655, etc. seq., the state or its political
subdivisions shall not be liable for any claim upon the exercise or performance, or the
failure to exercise or perform, a discretionary function or duty on the part of a state or
local agency or any employee of the state or its political subdivisions in carrying out
the provisions of the California Services Act.
IX. PRE-CERTIFICATION ACCEPTANCE
Application for the B2B Program will be reviewed by the Chief Building Official
and determination will be made within 14 business days after submittal. The Building
Division will add the building to the list of buildings approved for the B2B Program and
provide the following upon acceptance of pre-certification documentation:
A. Building Official-signed Appendix A, Checklist, accepting the Inspection Dossier;
B. Building Official-signed Appendix B, Request for Pre-certification form;
C. Building Official-signed copy of each Appendix C, Inspector Authorization form;
D. Official placards for posting at predetermined building entrances;
E. Certificate of approval.
X. ACTIVATION
A. Upon proclamation of a local emergency that may have caused damage to
buildings and/or property, initiate and direct the inspection program as agreed
between Applicant and pre-certified deputized Inspection Team;
B. Contact the City Building Division at (650) 829-6670 immediately if building or
area (including sidewalk, street, or parking area) presents a public safety hazard,
or if emergency demolition or shoring is required;
9
C. Arrange for barricading or taping off of all unsafe areas. Contact the City Public
Works Department at (650) 877-8550 immediately if areas barricaded include a
public street or otherwise adversely affect City services, or if barricades available
to Applicant are insufficient;
D. Complete rapid inspection per ATC-20 only rapid evaluation adequate to placard
unless concerns observed, then proceed to detailed evaluation as soon as
reasonably possible, if required.
E. Take preventive measures regarding gas leaks, hazardous material spills, or
other life-safety mitigation
F. Post building (green, yellow, or red) at the main entry of the building and at all
entrances of multi-entrance buildings. Elevator and life-safety inspection may
occur separately from structural inspection;
G. Submit ATC-20 Rapid and/or Detailed Evaluation Report signed and dated by
pre-certified deputized Inspector to the Building Division as soon as reasonably
practical, preferably within 72 hours of the declared local emergency.
Note: If reports are not received within 72 hours, an inspection may be made by City
building inspectors or deputized volunteer inspectors using standard City-wide
inspection criteria.
XI. PLACARD MANAGEMENT
Safety Assessment placards are controlled documents and recipients must carefully
manage their storage and use. Applicants and Inspectors must adhere to the following
protocol in order to participate in the B2B program:
A. Placards must be stored in a locked and secure location accessible only to the
Applicant and designated Inspector(s);
B. Each placard must clearly display a unique identification number assigned by the
City of South San Francisco;
C. Applicant and/or Inspector must carefully document the posting of every safety
assessment placard. Documentation must include placard identification number,
building address and entrance where posted, date and time of posting, and name
of pre-certified Inspector who authorized the placard posting by the Inspection
Team. This information must be provided to the Chief Building Official along
with the Inspection documentation.
D. Placards shall not be destroyed or discarded. If a placard is erroneous, damaged,
or is superseded, the Inspector shall fully mark the front of the placard with an "X",
and return the placard to the Chief Building Official.
10
Important: Failure to follow the protocol for safety assessment placards may result in
termination from the B2B Program.
XII. BUILDING OFFICIAL VERIFICATION
The City Building Division in the Economic & Community Development Department
may perform inspection of the B2B designated building under any of the following
conditions:
A. The Inspector has reported the building unsafe and has posted it with a red
placard;
B. There is reason to believe that unsafe conditions exist;
C. Applicants, tenants, other public agencies, or members of the general public
express specific concerns.
XIII. TERMINATION
Before each biennial anniversary of original approval date, a courtesy reminder notice
will be sent to the Applicant via email. If there is no response from the Applicant within
180 calendar days, or for one or more of the following reasons, the building may be
removed from the B2B Program:
A. Biennial renewal forms have not been submitted;
B. Partnership or agreement between Applicant and inspection team has been
terminated;
C. Changes in inspection team members have not been submitted and/or do not
meet minimum requirements;
D. Alterations made to the building affecting seismic response or inspection
procedures have not been reflected in the Inspection Dossier;
E. Placards have not been properly managed.
11
APPENDIX A
APPLICATION CHECKLIST
Building Address/Location and Number:
Appendix A: This Checklist, marked by applicant to show all items submitted
Appendix B: Request for Pre-certification - signed by Applicant
Appendix C: Inspector Authorization - signed, include one form for each inspector,
with 1-page resume
Appendix D: Biennial Program Renewal Form
Appendix E: Copy of Complete Inspection Dossier or link to electronic filing,
including:
Part A. List of Individual’s Contact Information for this building
1. Licensed engineers applying for pre-certification as re-occupancy
inspectors for structural inspection
Part B. Building Information
1. Photograph of building
2. Address
3. Description of building, including year of original occupancy, number of
stories, size, materials of construction, and structural system type
4. Building floor plans showing entrances; evacuation routes; stairs;
elevators; and recommended locations of observation for detecting
structural distress
5. Number of building entrances to be posted with City placards
6. List of building use(s) - offices, apartments, manufacturing, etc.
7. Description of life-safety system including location of emergency power
generator with description of building fire detection and suppression
systems.
8. Description and locations of potential falling hazards, noted on drawings or
other documentation
12
Part C: Response requirements and information, including:
1. Trigger for activation of response (earthquake, fire, flood or terrorist
incident that may have impacted buildings or property)
2. Rally location for the Applicant’s emergency response and command and
control organization;
3. Access procedures and/or location of keys for entrance to the site and all
building areas;
4. Inventory and location of required documents, equipment and supplies,
including:
a. Structural, architectural, and/or life-safety system drawings;
as-built drawings, or (if structural drawings are unavailable or
otherwise inadequate) a clear description of the structural
system and any known weaknesses and unique features
b. Personal safety equipment including hardhat
c. Inspection equipment including flashlights, measuring
devices, ladders, other applicable items
d. ATC-20 Rapid and Detailed Evaluation Forms (latest edition)
for reporting inspection findings to the Chief Building Official
e. Caution/Danger tape and/or barricades
f. Handheld radios or other communication devices for large
buildings, if applicable
5. Location, type, and handling instructions for hazardous response plan
material
13
Part D: Inspection procedure, including:
1. Latest edition of ATC-20-1 Field Manual for Post-Earthquake Safety
Evaluation of Buildings including Rapid and Detailed Evaluation
Procedures
2. [Optional] Accelerometer placement - may reduce requirement for
inspection of welded joints
Completed By Applicant
Name/Date:
Reviewed & Accepted by Chief Building Official
Name/Date:
RETURN ONE COPY OF THIS FORM TO APPLICANT AFTER REVIEW &
ACCEPTANCE
Last Updated Date:
Original Approval Date:
14
APPENDIX B
REQUEST FOR PRE-CERTIFICATION
When used for Biennial Renewal, complete only if Applicant has changed during last
year.
Company Name, Building Address/Location and Number:
is hereby requested for acceptance in the City B2B Program. I certify that:
1. The Owner of the building at the above address is:
Applicant’s Address:
Applicant Phone:
Applicant E-Mail:
2. I am the Building owner or I am authorized to act as the Owner's agent in requesting
participation in program.
3. The enclosed or linked Pre-Certification Documentation and Inspection Dossier
comply with the minimum requirements of the City’s B2B Program.
4. Inspectors have been given access to a copy of the Inspection Dossier for the
building at the address listed above.
5. Inspectors have been given instructions regarding obtaining accompanied access or
have been provided a means of access to all areas of the building at all times of day
and night if safe. Business emergency command/site crisis management teams
responsible for respective buildings at the time must authorize entry and track
deployment and return of Inspection Teams.
6. Inspectors have access to the most recent accurate copies of all relevant structural,
architectural, and life-safety drawings at all times, if available, or maintain detailed
layout plans with information necessary to complete inspection, including entrances,
evacuation routes, stairs, elevators, and recommended locations of observation for
detecting structural distress.
7. All Inspectors will receive immediate notification of any changes in factors affecting
the Inspection Dossier (e.g. changes to contact information, structural or life-safety
systems, access to buildings, etc.).
15
Certified by:
Signature of Applicant
Date:
Print/Type Name
Company
Do Not Write Below/For Use of Authorizing Building Official Only
[ ] The pre-certification documentation for this building has been accepted by the City
Building Division in the Economic & Community Development Department. The
building will be placed on the list of buildings for the B2B Program.
Accepted by:
Name:
Date:
RETURN ONE COPY OF THIS FORM TO APPLICANT AFTER REVIEW &
ACCEPTANCE
Last Updated Date:
Original Approval Date:
16
APPENDIX C
STRUCTURAL INSPECTOR AUTHORIZATION
When used for biennial renewal, complete only for NEW Inspectors.
Inspector Name:
Inspector’s Phone:
Company:
Inspector’s Email:
I request pre-certification as a Structural Inspector for the building located at:
Address:
I am a ( ) structural engineer; ( ) civil engineer; ( ) architect, licensed in the State of
California.
License No. Exp. Date
I am applying to be a Structural Inspector for this building. Note: Primary Structural
Inspector must be a California licensed structural or civil engineer.
Attach 1-page resume to this Appendix for each Structural Inspector; including
education and experience relevant to inspection duties, in addition to brief experience
descriptions below.
I certify that:
1. I have relevant experience in the design and/or inspection of similar buildings:
Building Address Building Type No. stories
2. I have completed training in ATC-20 Rapid and Detailed Evaluation Procedures and
will complete any additional and/or refresher training in a manner consistent with
maintaining readiness.
ID # Exp. Date:
17
I understand that while I am acting as an Inspector under this B2B agreement, my
activities are in no way affiliated with the Cal-EMA Safety Assessment program and I
am not entitled to worker's compensation benefits or limited immunity from liability
provided by the State of California Disaster Service Worker Volunteer Program.
3. I am familiar with and have access to a complete and current copy of the Inspection
Dossier for this building.
4. I am familiar with and will adhere to the management protocol for Safety
Assessment Placards.
5. I accept authorization as a Deputized Inspector by the City Building Division upon
emergency declaration and will present this form upon request.
Signature Date:
Do Not Write Below/For Use of Authorizing Building Official Only
The individual listed above is certified as a deputized Inspector for the above-listed
building by the City Building Division in the Economic & Community Development
Department and is authorized to post this building with official City post-disaster
safety assessment re- occupancy placards. All evaluations and placard postings by
designated Inspectors are subject to review by the Chief Building Official, and ultimate
occupancy posting is at the sole discretion of the Chief Building Official.
Accepted by: Date:
RETURN ORIGINAL OF THIS FORM TO APPLICANT AFTER REVIEW &
ACCEPTANCE
APPLICANT TO GIVE ORIGINAL TO INSPECTOR FOR IDENTIFICATION
PURPOSES
Last Updated Date:
Original Approval Date:
18
APPENDIX D
BIENNIAL PROGRAM RENEWAL
TO BE SUBMITTED BIENNIALY PRIOR TO ANNIVERSARY OF DATE OF ORIGINAL
APPROVAL
Applicant Name(s):
Building Address/Location and Number:
( ) No change has been made to any element of Inspection Dossier.
( ) All equipment and supplies for the program have been checked and updated as
necessary.
( ) The Applicant has/have changed.
The Applicant is
A Request for Pre-Certification form completed and signed by the new owner is
enclosed.
( ) Inspector/ has changed. Completed Inspector Authorization forms for all new
inspectors are enclosed, and Inspection Dossier has been updated and a
copy/link provided herewith.
( ) Changes have been made to the building affecting the Inspection Dossier.
Inspectors have been provided access to revised drawings for all relevant
changes to the building. Inspection Dossier has been updated and a copy/link
provided herewith.
Designated contact person for biennial update (Applicant):
Signature:
Date:
Print/Type Name:
Phone:
Company:
19
Do Not Write Below/For Use of Authorizing Building Official Only
The updated documentation for this building has been accepted by the City Building
Division in the Economic & Community Development Department. The building remains
on the list of buildings for the B2B Program.
Accepted by:
Title
Date:
Last Updated Date:
Original Approval Date:
20
APPENDIX E
PLACARD ISSUANCE
TO BE COMPLETED BY BUILDING OFFICIAL
Applicant Name:
Building Address/Location and Number:
The following Safety Assessment Placards have been issued to the Applicant:
Placards Quantity Identification Numbers (Range)
Red (Unsafe- No Entry)
Yellow (Restricted Use)
Green (Inspected - Lawful
Occupancy Permitted)
( ) Each Pre-certified Deputy Inspector has confirmed understanding of placard
management protocol and has indicated intent to adhere to protocol by signing the
Structural Inspector Authorization form.
Building Official Signature:
Date:
Last Updated Date:
Original Approval Date:
21
CITY OF SOUTH SAN FRANCISCO
ECONOMIC & COMMUNITY DEVELOPMENT
DEPARTMENT
B2B PROGRAM
APPENDIX F
INSPECTION DOSSIER
(Attach Complete Dossier or Attach Link)
2958272.1