The URL can be used to link to this page

Home My WebLink About2003-02-12 e-packetSPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING CITY COUNCIL COMMUNITY ROOM 33 ARROYO DRIVE FEBRUARY 12, 2003 6:00 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 12th day of February, 2003, at 6:00 p.m., in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: Call to Order Roll Call Public Comments - comments are limited to items on the Special Meeting Agenda Review of revised interview questions Interview applicants for Parks and Recreation Commission Adjournment ~i[y0)lerk '-' City o~ South San Francisco Inter-Office Memorandum DATE: TO: FROM: SUBJECT: February 12, 2003 Honorable Mayor and City Council City Clerk ~{52 REVISED INTERVIEW QUESTIONS In an effort to make questions consistent for each applicant the attached questionnaire was modified for Council's review. Question 2 has been modified to add flexibility as to whether the applicant is new or seeking reappointment. Also, a statement has been added at the conclusion of the interview for the Mayor to inform applicants of their responsibility and commitment as a commissioner. Please review the questions to see if further modification is necessary. 7~evised: 2/12/03 iNTERVIEW QUESTIONS For Commissions, Boards, or Committees Questioner: Mayor We have read your application and could you talk about any work experiences, background or interests that would help you (or, have helped you) be an effective member on this particular commission? Questioner: To new applicants: Tell us what you know about the Park and Recreation Commission. Have you attended any meetings and what interested you about the commission? bo To applicants seeking reappointment: Having served as a Park and Recreation Commissioner can you cite for us what you feel you have brought to the commission. Questioner: What motivates you? Can you describe your style of interacting with other people. 4. Questioner: Consider and choose one word that best describes you and explain why? 5. Questioner: Could you summarize why the Council should consider appointing (re-appointing) you to this commission? If you are not selected for this particular commission, would you want to be considered for other commissions as vacancies occur? o Questioner: Mayor I would like to give you an opportunity to discuss any areas about which you were prepared to talk that haven't been covered. This is also your opportunity to ask Council any questions. Conclusion: Mayor - This is a four year appointment and your commitment is important. Please be advised that when a commissioner/boardmember misses 3 meetings a notice of attendance is sent from the Mayor. December 19, 2002 To The Honorable Mayor Gonzalez and City Council, It is with pleasure that I submit my application for re-appointment to the Parks and Recreation Commission. For the past eight years I have had the pleasure of serving my community of South San Francisco as Parks and Recreation Commissioner. During this time, the Commission has been instrumental in many wonderful enhancements and improvements such as playground upgrades, Terrabay Gymnasium, and Orange Memorial Picnic Shelter, to name a few. I have personal satisfaction knowing that we are enhancing the lives of our citizens with the excellent programs and services offered. My role as Commissioner provided greater opportunity to represent South San Francisco at both a state and national level as representative on the California Association of Park and Recreation Commissioner and Board Member (CAPRCBM) and National Recreation and .Park Association (NRPA) -C-BM Branch organizations. As Board Director, I attend board meetings and'conferences throughout California, in Washington, DC and several national cities where I meet with fellow commissioners, park and recreation professionals and legislators to discuss legislation, issues and services related to parks, recreation and leisure services. My knowledge and experience, working in the public sector, as a member of the commission and as a citizen, will be a valuable asset to South San Francisco as we continue to provide the exemplary services and programs available to our citizens. It has been a pleasure serving you, the City Council and the citizens of South San Francisco, and it would be an honor to continue serving as Parks and Recreation Commissioner. Respectfully submitted, /' Judith a' Judith Marie Bush 756 Haven Avenue South San Francisco, CA 94080 Phone: 650-588-0459 Fax: 650-589-2628 Email: jbindian@yahoo.com AGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM FEBRUARY 12, 2003 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Chair may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. PEDRO GONZALEZ Chairman KARYL MATSUMOTO Vice Chair RICHARD A. GARBARINO, SR. Boardmember BEVERLY BONALANZA-FORD Investment Officer MICHAEL A. WILSON Executive Director JOSEPH A. FERNEKES Boardmember RAYMOND L. GREEN Boardmember SYLVIA M. PAYNE Clerk STEVEN T. MATTAS Counsel PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM FEBRUARY 12, 2003 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE GENERALLY LIMITED TO FIVE (5) MINUTES PER SPEAKER. In the event that there are more than six persons desiring to speak, the Mayor may reduce the amount of time per speaker to three (3) minutes. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. KARYL MATSUMOTO Mayor Pro Tem RICHARD A GARBARINO, SR. Councilman BEVERLY BONALANZA-FORD City Treasurer MICHAEL A. WILSON City Manager PEDRO GONZALEZ Mayor JOSEPH A. FERNEKES Councilman RAYMOND L. GREEN Councilman SYLVIA M. PAYNE City Clerk STEVEN T. MATTAS City Attorney PLEASE TURN OFF CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS · South San Francisco Chamber of Commerce 90th Anniversary video - Mr. Greg Cochran, Executive Director · Caltrain CTX Bridge Construction - Joe Siino, Project Construction Manager AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Community Forum · Subcommittee Reports CONSENT CALENDAR 1. Motion to approve the minutes of the January 22 and February 4, 2003 special meetings and January 22, 2003 regular meeting 2. Motion to confirm expense claims of February 12, 2003 3. Resolution to accept $13,050 in grant funding to support Library programs 4. Motion to accept ADA play area renovations project as complete in accordance with plans and specifications 5. Motion to accept the Mission Road resurfacing project as complete in accordance with the plans and specifications 6. Motion to accept the Police Department Communications Center new workstations project as complete in accordance with plans and specifications 7. Motion to accept the alterations to Fire Station 62 project as complete in accordance with plans and specifications 8. Motion to accept the Junipero Serra Boulevard storm drain repair project as complete in accordance with plans and specifications 9. Resolution authorizing a Cooperative Agreement with Caltrans for installation of traffic signal on E1 Camino Real (Route 82) at Arlington Drive REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2003 AGENDA PAGE 2 10. Resolution approving the memorandum of understanding with South San Francisco Chapter of the International Union of Operating Engineers, Local 39 11. Resolution amending the master fee schedule to adjust fees for existing residential building permits 12. Acknowledgement of proclamations issued: Chamber of Commerce 90th Anniversary, January 24, 2003; John Moran, Charles Davis, Ed Wilbom (retirees) January 25, 2003; Boys and Girls Club 50th Anniversary, January 30, 2003; Fran Wagstaff, February 3, 2003 ADMINISTRATIVE BUSINESS 13. Resolution approving the second amendment to the cable television franchise agreement with Comcast of California, IX, Inc. 14. Resolution in support of funding future South San Francisco ferry service and supporting San Francisco Bay Area Water Transit Authority Implementation and Operations Plan 15. Resolution approving the BART corridor linear park master plan ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA FEBRUARY 12, 2003 PAGE 3 BAY AREA BIOSCIENCE CENTER 651 Gateway Boulevard, Suite 1145 South San Francisco, CA 94080 Phone: (650) 871-7101 Fax: (650) 871-7555 www.baybio.org Sue Markland Day President Chair Michael Arbige, Ph.D. Genencor International Gregg H. Alton, Esq. Gilead Sciences Walter T. Anderson, Ph.D. Futurist and Environmental Author Robert Iq. Berdahl, Ph.D. University of California at Berkeley J. Michael Bishop, M.D. University of California at San Francisco Mina J. Bissell, Ph.D. Lawrence Berkeley National Laboratory Warren S. Browner, M.D., MPH CA Pacific Medical Center Research Institute Mildred K. Cho, Ph.D. Center for Biomedical Ethics Stanford Univ. School of Medicine Bryan Croeni, AIA MBT Architecture, Inc. Brian C. Cunningham, Esq. Riget Pharmaceuticals, Inc. A. Stephen Dahms, Ph.D. California State Universities Program for Education & Research in Biotechnology Frederick J. Dorey, Esq. Cooley Godward LLP Joseph A. Fernekes City of South San Francisco Hon. Daniel Furtado, Pharm. D. City of Campbell Tom A. Glaze Netabolex Russell C. Hirsch, M.D., Ph.D. Prospect Venture Partners Peter Hirth, Ph.D. Plexxikon, Inc. 'rodd Kaufman Genentech, Inc. David W. Martin, Jr., M.D. Eos Biotechnology Scott W. Morrison Ernst & Young LLP Lynn H. Pasahow, Esq. Fenwick & West LLP Daniel Perez, M.D. ,Berlex Biosciences A. Franklin Rice VistaGen, In¢, George A. Scangos, Ph.D. Exelixis Pharmaceuticals William R. Srigle¥ AltaGen Bioscience, ]nc. Larry N. Vanderhoef, Ph.D. University of California at Davis William D. Young ViroLogic, Inc. South San Francisco City Council February 12, 2003 RE: Resolution in support of funding future South San Francisco and Redwood City ferry service from a portion of new state bridge toll revenues and San Mateo County sales tax extension revenues, and supporting the San Francisco Bay Area Water Transit Authority's implementation and operations plan for creating those ferry services. FROM: Caitlyn Waller, Vice President, Bay Area Bioscience Center (BayBio) Good evening, my name is Caitlyn Waller, Vice President of BayBio (Bay Area Bioscience Center). I am here as a representative of the bioscience community to support the resolution for funding future South San Francisco ferry service and the Water Transit Authority's implementation and operations plan. The Bay Area is home to the world's oldest and largest bioscience cluster and South San Francisco is home to the largest sub-regional cluster, with more than 60 bioscience companies in the City's limits. BayBio acts as liaison between the bioscience community and external audiences. When discussing issues affecting the biotech industry, transportation is always a major concern. Our Board members and membership are committed to positively impacting regional transportation infrastructure and planning. 1 would like to highlight two examples of the bioscience community's commitment to transportation here in South San Francisco. In order to strengthen the support for ferry service to and from Oyster Point, BayBio has been working on a GIS (Geographical Information System) mapping project with the Peninsula Traffic Congestion Relief Alliance to collect commuting data on South San Francisco bioscience employees. A second example is an informational seminar we're co-hosting on February 20th to educate commuters about creative transportation alternatives in South San Francisco. in order to maintain and sustain growth of the industry here on the Peninsula and in South San Francisco, we must improve and increase modes of transportation to and from our cluster. The addition ora cost-effective, environmentally responsible, mode of transportation for our employees will help to retain talent, and attract new companies to South San Francisco. As part of our commitment to transportation, BayBio supports the funding of future South San Francisco and Redwood City ferry service from a portion of the toll and sales tax revenues. We also strongly urge the incorporation of direct ferry service between Oyster Point and the East Bay, and support the additional study of that service. By approving this resolution South San Francisco will be supporting innovation and growth of the bioscience industry in Northern California. Thank you. Caitlyn Waller Vice President of Communications & Business Development Ronald E. (?ape, Ph.D. Biotechnology Investor I )/rector emeritus G. Sleven Burrill Chief Executive Officer. Burrill & Company /)Jreclor enteriltt.~ Edward E. Penhoet, Ph.D. Senior Director, Gordon and Betty Moore Foundation StaffReport DATE: February 12, 2003 TO: Honorable Mayor and City Council FROM: Library Director SUBJECT: RESOLUTION TO ACCEPT $13,050 IN GRANT FUNDING TO SUPPORT LIBRARY PROGRAMS AND AMEND THE LIBRARY DEPARTMENT'S 2002-2003 OPERATING BUDGET. RECOMMENDATIONS It is recommended that the City Council approve a resolution to accept $13,050 in grant funding to support Library's programs and amend the Library Department's 2002-2003 operating budget. BACKGROUND Project Read has been awarded a $1,000 grant from the Kaiser Permanente Community Services Benefit Program as a part of an ongoing parmership between Kaiser Permanente and Project Read. This is the third year of funding received from Kaiser. Funds will support the Learning Wheels project for the purchase of books to distribute to children in low-income households, thus helping to build home library collections. This year, Learning Wheels has touched the lives of more than 2,000 residents of North San Mateo County. In addition, the South San Francisco Rotary Club awarded a $1,000 grant to Project Read to support programming. The money will be used to purchase textbooks and dictionaries for Project Read learners. The Rotary Club has been an annual participant in the Trivia Challenge and has made Project Read one of their benefactors for the last two years. Children's Services has been awarded a Librarian Resource Grant from the Philanthropic Ventures Foundation in the amount of $800.00 for a poetry outreach program to E1 Camino and South San Francisco High Schools. The funds will be used to hire poets from Poetry Alive! to make a presentation to the high school students. E1 Camino and South San Francisco High Schools will each receive an additional $100 of grant funding directly from Philanthropic Ventures to purchase poetry books for the school library collections. This event will be a kick-off for the South San Francisco Public Library's Teen Poetry Contest. The South San Francisco Community Partnership (SSFCP) has been awarded $10,000 from the Peninsula Parmership for Children, Youth and Families to collaborate with the San Mateo County"Family to Family Initiative" for foster care solutions. The SSFCP will work with local social service and county agencies to increase the number of foster parents and to encourage family reunification, and adoption. In addition, the SSFCP has been awarded $250 from the Partnership for the Public's Health to support general SSFCP operations, such as its Kindergarten Readiness and Literacy by Third Grade initiatives. Staff Report Subject: Acceptance of $13,050 in grant funding to support Library Programs Page 2 FUNDING: Grant funds received in fiscal year 2002-2003 will be used to amend the Library Department's current operating budget. Grant funds remaining at the end of the fiscal year will be carried forward to the next fiscal year. Receipt of these grants does not commit the city to ongoing funding after the close of the grant cycle. Valerie Sommer Library Director By: .%/,~,~,~ ,~, ,_~-~, ^ _ .__~ Heather Quinn Director of Co~uni~ Ou~each Michael A. Wil~so~ Approved: City Manager Attachment: Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ACCEPTING $13,050 IN GRANT FUNDING FROM VARIOUS SOURCES TO SUPPORT LIBRARY PROGRAMS AND AMENDING THE LIBRARY DEPARTMENT'S 2002-2003 OPERATING BUDGET (NO.03-17) WHEREAS, staff recommends the acceptance of $13,050 in grant funding from various sources to support Library programs; and WHEREAS, the City will received $1,000 from Kaiser Permanente, $1,000 from the South San Francisco Rotary Club, $800.00 from the Philanthropic Ventures Foundation, $10,000 from the Peninsula Parmership for Children, and $250 from the Parmership for the Public's Health; and WHEREAS, grant funds received in fiscal year 2002-2003 will be used to amend the Library Department's current budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts $13,050 in grant funding from various sources to support Library programs and amends the Library Department's 2002-2003 Operating Budget (No. 03-17) to add $13,250. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __day of ., 2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso's~2-12-03library,budget.amend.res.doc ATTEST: City Clerk DATE: February 12, 2003 TO: Honorable Mayor and City Council FROM: Director of Parks, Recreation and Maintenance Services SUBJECT: ADA Play Area Renovations Project, Engineering File No. 51-13231-0226, Project No. PR-01-3, Bid No. 2320 RECOMMENDATION: It is recommended that the City Council, by motion, accept the ADA Play Area Renovations Project as complete in accordance with the plans and specifications. BACKGROUND/DISCUSSION: This project constructed and installed play area improvements at Zamora Park, Winston Manor #3 (Newman Drive and Gibbs Way) and Winston Manor #5 (Dundee and Mansfield Drive) to bring the areas into compliance with the Americans With Disabilities Act. New elements of the project include: irrigation and landscaping, fencing, seat walls, ramps and sidewalks and playground furnishings. The project has been inspected by city staff and completed in accordance with the plans and specifications. The project has a one year warranty period, which takes effect upon acceptance by the City Council. Staff will file a Notice of Completion and release the payment performance bond and ten percent retention at the end of the thirty day lien period. FUNDING: The original construction contract to Blossom Valley Construction Company was for $351,381. There were change orders for additional grading/asphalt, fence work and landscaping totaling $13,064.85. Thus, the total construction cost for all three (3) sites was $364,445.85. It should be To: Honorable Mayor and City Council Date: February 12, 2003 Subject: ADA Play Area Renovations Project Page 2 noted that no general funds were needed for this project. The entire project was funded from local assistance monies generated by the passage of the State Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond of 2000 - Proposition 12. By:' B~ar~.Nagel,/Direct~arl~; ..... Recreation and Maihtenance Services Approved: ~X~~ Michael A. Wil~on City Manager StaffReport DATE: TO: FROM: SUBJECT: February 12, 2003 The Honorable Mayor and City Council Director of Public Works MISSION ROAD RESURFACING PROJECT, ENGINEERING FII~E NO. 51-13231-0305, PROJECT NO. ST-02-3, BID NO. 2325 RECOMMENDATION: It is recommended that the City Council, by motion, accept the Mission Road Resurfacing Project as complete in accordance with the plans and specifications. BACKGROUND/DISCUSSION: This project constructed new asphalt pavement surfacing, accessible ramps and related striping on Mission Road (between Lawndale Boulevard - Sequoia Avenue) to conform to the required street configuration fronting the BART station, and included as part of this resurfacing project, the remaining portion of Mission Road (between BART driveway south of Evergreen Drive - Sequoia Avenue). After the award of the contract, the South San Francisco Unified School District requested the City include the proposed parking lot modification work at E1 Camino High School, and all cost associated with the proposed parking lot modification work would be reimbursed by the School District per the agreement letter dated October 11, 2002. Also, included as part of the project were the emergency repairs of the bridge approaches to the San Mateo Avenue Bridge as requested by the Streets Maintenance Division. The project has been inspected by City staff and completed in accordance with the plans and specifications. The project has a one-year warranty period that takes effect upon acceptance by the City Council. Staff will file a Notice of Completion and release the payment performance bond and ten-percent retention at the end of the thirty-day lien period. DATE: TO: FROM: SUBJECT: February 12, 2003 The Honorable Mayor and City Council Director of Public Works POLICE DEPARTMENT COMMUNICATIONS CENTER NEW WORKSTATIONS ENGINEERING FILE PB-01-7, PROJECT NO. 51-13232-0113 RECOMMENDATION: It is recommended that City Council, by motion, accept Police Department Communications Center New Workstations project as complete in accordance with the plans and specifications. BACKGROUND/DISCUSSION: This project replaced the four (4) old workstations with six (6) new workstations along with new floor tiles, and added new acoustical wall panels in order to reduce outside noise from interfering with dispatch operations. City forces provided additional electrical circuits since new configuration has six (6) workstations. The project has been inspected by City staff and is complete in accordance with the plans and specifications. Acceptance of the project will provide authorization for staff to file a Notice of Completion and to release the payment performance bond and ten percent retention at the end of the thirty-day lien period. FUNDING: This is one of several Police/Information Technology Department projects in the 2002-2003 Capital Improvement Program (CIP) with a total budget of $217,000.00. This project was completed at a cost of $135,916.93. B John/GibEs ' Dir{ctor of Public Works Approved: Michael A. Wilson City Manager RTH/JG/ed DATE: February 12, 2003 TO: The Honorable Mayor and City Council FROM: Director of Public Works SUBJECT: ALTERATIONS TO FIRE STATION 62 PROJECT NO. 51-13232-0222 (PB-01-7), BID NO. 2317 RECOMMENDATION: It is recommended that City Council, by motion, accept the Alterations to Fire Station 62 project as complete in accordance with the plans and specifications. BACKGROUND: This project seismically upgraded Fire Station 62 and remodeled the kitchen, day room, and restrooms. Separate living and bathroom facilities for men and women were provided and a new biohazard cleanup room was built. A new heating ventilating and air conditioning unit and ducting were also installed. A new tower and antenna were provided to replace the old tower that was removed. The project has been inspected by City staff and is complete in accordance with the plans and specifications. Acceptance of the project will provide authorization for staff to file a Notice of Completion and to release the payment performance bond and ten percent retention at the end of the thirty-day lien period. FUNDING: The construction project was completed at a cost of $690,000. Funds have been set-aside in the 2001-02 Capital Improvement Program (CIP) to cover the costs for design, construction and construction management by the City. Project was budgeted for $830,000. The following is a summary of the project cost: Joh~n Gib~bs Director of Public Works Design and Administration $107,000 Construction $688,590 Construction Management/Inspection $ 30,000 TOTAL $825,590 Approved: ~fi~4J~ Michael A. Wilson City Manager BH/FK/JG/ed StaffReport DATE: TO: FROM: February 12, 2003 The Honorable Mayor and City Council Director of Public Works SUBJECT: JUNIPERO SERRA BOULEVARD STORM DRAIN REPAIR ENGINEERING FILE SD-01-1, PROJECT NO. 51-13231-9918 RECOMMENDATION: It is recommended that City Council, by motion, accept the Junipero Serra Boulevard Storm Drain Repair as complete in accordance with the plans and specifications. BACKGROUND/DISCUSSION: This project repaired the existing six (6) storm drains along Junipero Serra Boulevard by relining the existing storm drains. The existing cast iron sewer line at the Produce Terminal was part of this project, but could not be relined due to major obstructions in the line and will need to be repaired utilizing an alternative method. The project has been inspected by City staff and is completed in accordance with the plans and specifications. Acceptance of the project will provide authorization for staff to file a Notice of Completion and to release the payment performance bond and ten percent retention at the end of the thirty-day lien period. This project was awarded in the amount of $137,975.00, but was completed at a cost of $122,252.22 due to deleting the repairs to the cast iron pipe. Construction costs are budgeted in the 2002-2003 Capital Improvement Program (CIP) in the amount of $200,000.00. Dire(~ tor of Public Works Michael A. Wilson City Manager RTH/JG/ed DATE: February 12, 2003 TO: Honorable Mayor and City Council FROM: Director of Public Works SUBJECT: TRAFFIC SIGNAL INSTAIJ,ATION ON EL CAMINO REAL (ROUTE 82) AT ARLINGTON DRIVE - COOPERATIVE AGREEMENT NO. 4-1926-C RECOMMENDATION: It is recommended that the City Council adopt a resolution authorizing the Director of Public Works to sign the Cooperative Agreement between the City of South San Francisco and Caltrans for the installation of traffic signals on El Camino Real (Route 82) at Arlington Drive. BACKGROUND: The Cooperative Agreement No. 4-1928-C allows Caltrans to design and construct a traffic signal at the intersection of E1 Camino Real and Arlington Drive. The agreement allows Caltrans to proceed with all required phases to execute the project and clearly spells out the relationship and responsibilities of the parties for the execution of this project. In 1999, City staff approached Caltrans for installation of a traffic signal at the intersection of E1 Camino Real and Arlington Drive in response to requests made by Winston Manor residents. Several community meetings were held in order to get public input into the design. Caltrans agreed to install a signal and widen the intersection to accommodate a new left turn lane from northbound E1 Camino Real to Arlington Drive. A retaining wall will be constructed on the west side of E1 Camino Real and the east side shoulder will be reduced to provide the required roadway width. City staff has spent time coordinating with local property owners. There is an existing roofing company that will be affected by the widening. The roofing company is within Colma city limits, but its driveway is within South San Francisco. City staff continues to coordinate with Caltrans and the Town of Colma in order to determine the mitigation required to accommodate the business owner. In addition, City staff will be notifying Winston Manor residents of the project schedule and updates as promised in previous public meetings. Caltrans has estimated that construction will begin in the summer of 2003. The City's share of construction costs will be approximately $60,000 to $80,000 or one third of the traffic signal cost for the project. Staff Report To~ Re: Date: The Honorable Mayor and City Council Traffic Signal Installation on E1 Camino Real (Route 82) at Arlington Drive - Cooperative Agreement No. 4-1926-C Febmary 12, 2003 Page 2 FUNDING: The cost for coordination and public notification was approved via resolution # 90-2002 dated October 9, 2002. The construction budget will be included in the FY 2003-2004 Capital Improvement Program (CIP). By: John~_ _~,~Works Dire~.ctor [[ Public ~ ~.' -,~}rA.-/qqilson/ "-(~ity Manager ATTACHEMENTS: Resolution Cooperative Agreement TS/JG/ed RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING A COOPERATIVE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND CALTRANS FOR THE INSTALLATION OF TRAFFIC SIGNALS ON EL CAMINO REAL (ROUTE 82) AT ARLINGTON DRIVE WHEREAS, staff recommends the City enter into a Cooperative Agreement with Caltrans for the installation of traffic signals on E1 Camino Real (Route 82) at Arlington Drive; and WHEREAS, the cost for coordination and public notification was approved by resolution 92- 2002 dated October 9, 2002; and WHEREAS, the construction budget will be included in the Fiscal Year 2003-2004 Capital Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes a Cooperative Agreement between the City of South San Francisco and Caltrans for the installation of traffic signals on E1 Camino Real (Route 82) at Arlington Drive. BE IT FURTHER RESOLVED that the Director of Public Works is hereby authorized to execute the Cooperative Agreement on behalf of the City of South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S :\Current Reso's\2-12traffic.signal.res.doc 04-SM-82-K_P 35.6/35.9 Intersection of Route 82 at Arlington Drive 4-222-299701 District Agreement No. 4-1926-C Document No. COOPERATIVE AGREEMENT THIS AGREEMENT, ENTERED INTO EFFECTIVE ON ., 2002 is between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as "STATE", and CITY OF SOUTH SAN FRANCISCO, a body politic and a municipal corporation of the State of California, referred to herein as "CITY". RECITALS STATE and CITY, pursuant to Streets and Highways Code Sections 114 and 130, are authorized to enter into a Cooperative Agreement for improvements to State highways within the City of South San Francisco. STATE and CITY contemplate the installation of traffic control signals and safety lighting and the construction of roadway improvements on Route 82 at Arlington Drive, referred to herein as "PROJECT", and desire to specify the terms and conditions under which PROJECT is to be engineered, constructed, financed, and maintained. The estimated construction cost of PROJECT is $593,000, as shown on Exhibit A, attached to and made a part of this Agreement: SECTION I STATE AGREES: To provide all necessary preliminary engineering, including, but not limited to, environmental compliance and approval of PROJECT, investigation of potential cultural resources and hazardous material sites, plans, specifications, and estimate (PS&E), and complete utility identification and location; to provide all necessary construction engineering services needed to complete PROJECT; and to bear STATE's share of the actual costs thereof. Estimates of such costs are shown on Exhibit A. 2. To construct PROJECT by contract in accordance with PS&E of STATE. To pay an amount equal to the total of sixty-seven percent (67%) of the actual cost for the construction of signals and lighting and one hundred percent (100%) of the actual cost for the District Agreement No. 4-1926-C construction of roadway improvements. This combined total amount is estimated to be $ 544,000 STATE's total obligation for the costs of PROJECT under this Agreement, excluding costs referred to Article 18 of Section III of this Agreement, is estimated to be $ 680,000 and any expenditures by STATE beyond that estimate is subject to an encumbrance of additional contract funds to accomplish that extra work on PROJECT. Upon completion of PROJECT and all work incidental thereto, to furnish CITY with a detailed statement of the portion of the engineering and construction costs to be borne by CITY, including the resolution of any claims related to the construction contract which have been allowed to the construction contractor. STATE thereafter shall refund to CITY promptly after completion of STATE's final accounting of costs for PROJECT, any amount of CITY's deposit required in Article 1 of Section II of this Agreement remaining after actual costs to be borne by CITY have been deducted, or shall bill CITY for any additional amount required to complete CITY's financial obligations assumed pursuant to this Agreement. To submit a final report of expenditures to CITY within one hundred twenty (120) days after completion and acceptance of the construction contract for PROJECT by STATE. o To maintain the entire traffic control signals and safety lighting as installed and pay an mount equal to sixty-seven percent (67%) of the total maintenance costs, including electrical energy costs. To operate the traffic control signals as installed and pay one hundred percent (100%) of the operation cost. To furnish the traffic signal control equipment for PROJECT. This equipment shall consist of signal controller unit and signal control cabinet. The estimated cost of this equipment is $ 10,000, and the actual cost to STATE shall be credited to STATE's share of the cost of PROJECT. SECTION II CITY AGREES: To deposit with STATE within twenty five (25) days of receipt of billing therefor (which billing will be forwarded to CITY by STATE fifteen (15) days prior to STATE's bid advertising date of a construction contract for PROJECT), the amount of $ 61,000, which figure represents CITY's estimated proportionate share of the prelim/nary engineering, construction, and construction engineering costs required to complete PROJECT, as shown on Exhibit A. CITY's total obligation for said anticipated costs of PROJECT, excluding costs referred to in Article 18 of Section IH of this Agreement, is estimated to be $76,000. CITY's share of the construction cost for PROJECT, shall be an amount equal to the total of thirty-three percent (33)% of the actual cost for the construction of signals and lighting and zero percent (0)% of the actual cost for the construction of roadway improvements, including the cost of claims related to the construction contract, the cost of STATE's defense of any of those claims, the cost of mater/al furnished by STATE, if any, and the costs referred to in Article 18 of Section III of this Agreement, as determined after completion of work on PROJECT and upon final accounting of costs for PROJECT. This total amount is estimated to be $ 49,000. District Agreement No. 4-1926-C CITY's share of the expense of preliminary engineering shall be an amount equal to thirty-three percent (33%) for signals and lighting and zero percent (0%) for roadway improvements of STATE's actual costs for all of the preliminary engineering for PROJECT. CITY's share of the expense of construction engineering shall be an amount equal to thirty-three percent (33%) for signals and lighting and zero (0%) for roadway improvements of STATE's actual costs for all of the construction engineering for PROJECT. To pay STATE upon completion of all work on PROJECT and within twenty-five (25) days of receipt of a detailed statement made upon final accounting of costs therefor, any mount over and above the aforesaid advance deposit required to complete CITY's financial obligation assumed pursuant to this Agreement. To reimburse STATE for CITY's proportionate share of the cost of maintenance of the traffic control signals and safety lighting, such share to be an amount equal to thirty-three percent (33%) of the total maintenance costs, including electrical energy costs. At no cost to STATE, to provide prompt review and approvals, as appropriate, of submittals by STATE, and to coordinate in timely processing of PROJECT. SECTION llI IT IS MUTUALLY AGREED: All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the allocation of funds by the California Transportation Commission to STATE for the purposes of fulfilling STATE's obligations herein. STATE shall not award a contract to construct PROJECT until after receipt of CITY's deposit required in Article 1 of Section II of this Agreement. Should any portion of PROJECT be financed with Federal funds or State gas tax funds, all applicable laws, regulations, and policies relating to the use of such funds shall apply, notwithstanding other provisions of this Agreement. After opening bids for the construction contract for PROJECT, CITY's estimate of cost will be revised based on actual bid prices. CITY's required deposit under Article 1 of Section II of this Agreement will be increased or decreased to match said revised estimate. If the estimated deposit increase or decrease is less than $1,000, no refund or demand for additional deposit will be made until final accounting of costs for PROJECT. o After opening bids for the construction contract for PROJECT, and if bids indicate a cost overrun of no more than twenty-five percent (25%) of the estimate will occur, STATE may award the contract. o If, upon opening bids, it is found that a cost overrun exceeding twenty-five percent (25%) of the construction cost est/mate for PROJECT will occur, STATE and CITY shall endeavor to agree upon an alternative course of action. If, after twenty-five (25) days, an alternative course of action 3 District Agreement No. 4-1926-C 10. 11. 12. is not agreed upon, this Agreement shall be deemed to be terminated by mutual consent pursuant to Article 8 of this Section 1II. Prior to award of the construction contract for PROJECT, CITY may terminate this Agreement by written notice, provided CITY pays STATE for all costs related to PROJECT incurred by STATE prior to termination. If termination of this Agreement is by mutual consent, STATE will bear sixty-seven percent (67%) and CITY will bear thirty-three percent (33%) of all costs related to PROJECT incurred by STATE prior to termination, except that any utility relocation costs shall be prorated in accordance with STATE's/CITY's responsibility for utility relocation costs. As part of its design responsibility, STATE will identify and locate all utility facilities within the area of PROJECT. Existing public and/or private utility facilities that conflict with the construction of PROJECT or will violate STATE's encroachment policy will be protected, relocated, or removed. STATE w/Il make all necessary arrangements with the owners of such facilities for said protection, relocation, or removal in accordance with STATE's policy and procedure for those facilities located within the limits of work providing for the improvement to the State highway. The costs of the protection, relocation, or removal shall be apportioned between the owner of the utility facility and STATE/CITY in accordance with STATE's policy and procedure. The share of the costs of protection, relocation, or removal to be borne by STATE and CITY shall be in the same proportionate manner as construction costs of PROJECT are shared as stipulated in Article 3 of Section I and Article 2 of Section II of this Agreement If any unforeseen existing public and/or private utility facilities conflict with the construction of PROJECT or will violate STATE's encroachment policy, STATE will make all necessary arrangements with the owners of such facilities for any required protection, relocation or removal. Relocation, protection, or removal performed under this Article shall meet all of the requirements of Article 9 of this Section III. If cultural, archaeological, palentological, or other protected resources are encountered during construction of PROJECT, STATE shall stop work in that area until a qualified professional can evaluate the nature and significance of the find; until a plan is approved for the removal or protection of that resource; and until responsibilities for costs thereof are determ/ned. Any hazardous material or contamination of an HM-1 category found within the existing State highway right of way during investigative studies requiting remedy or remedial action, as defined in Division 20, Chapter 6.8 et seq. of the Health and Safety Code, shall be the responsibility of STATE. Any hazardous material or contamination of an HM-1 category found within the local road right of way during investigative studies requiring the same defined remedy or remedial action shall be the responsibility of CITY. For the purpose of this Agreement, hazardous material or contamination of HM-1 category is defined as that level or type of contamination which State or Federal regulatory control agencies having jurisdiction have determined must be remediated by reason of its mere discovery, regardless of whether it is disturbed by PROJECT or not. If it is decided by STATE and CITY to not proceed with PROJECT, STATE shall sign the HM-1 manifest and pay all costs for required remedy or remedial action within the existing State highway right of way and CITY shall sign the HM-1 manifest and pay all costs for required remedy or remedial action within the local road right of way. If it is decided by said parties to proceed with PROJECT, STATE shall sign the H2Vi-1 manifest for required remedy or remedial action within the existing State highway right of way and CITY shall sign the HM-1 manifest for required remedy or remedial action within the local road right of way. STATE and CITY shall 4 District Agreement No. 4-1926-C 13. 14. 15. 16. 17. 18. share all costs for required remedy or remedial action in the same proportionate ratio as costs for roadway improvements and signals and lighting are shared as specified in Sections I and II of this Agreement. If hazardous material or contamination of an HM-1 category is not found within the existing State highway right of way until after construction of PROJECT has commenced, STATE shall sign the HM-1 manifest and if hazardous material or contamination of an HM-1 category is not found within the local road right of way until after construction of PROJECT has commenced, CITY shall sign the I-IM-1 manifest. STATE and CITY shall share the costs for required remedy or remedial action in the same proportionate ratios as stated above in Article 12 above of this Section 1II when itwas decided to proceed with PROJECT but prior to construction. If STATE determines, in its sole judgment, that costs for remedy or remedial action within and outside the existing State highway right of way are increased due to construction of PROJECT, all additional costs identified by STATE shall be part of PROJECT cost. The remedy or remedial action with respect to any hazardous material or contamination of an HM-2 category found within and outside the existing State highway right of way during investigative studies shall be the responsibility of STATE if PROJECT proceeds. For the purposes of this Agreement, any hazardous material or contamination of HM-2 category is defined as that level or type of contamination which said regulatory control agencies would have allowed to remain in place if undisturbed or otherwise protected in place had PROJECT not proceeded. STATE and CITY shall jointly sign the HM-2 manifest if PROJECT proceeds and HM-2 material must be removed in lieu of being treated in place. STATE and CITY shall share all costs for required remedy or remedial action in the same proportionate ratio as costs for roadway improvements and signals and lighting are shared as specified in Sections I and II of this Agreement. If hazardous material or contamination of an HM-2 category is not found within and outside the existing State highway right of way until after construction of PROJECT has commenced, STATE and CITY shall jointly sign the HM-2 manifest and share all costs for required remedy or remedial action in the same proportionate ratio as costs for roadway improvements and signals and lighting are shared as specified in Sections I and II of this Agreement. Locations subject to remedy or remedial action and/or protection include utility relocation work required for PROJECT. Costs for remedy and remedial action and/or protection shall include but not be limited to, the identification, treatment, protection, removal, packaging, transportation, storage, and disposal of such material. The party responsible for the hazardous material cleanup shall be responsible for the development of the necessary remedy and/or remedial action plans and designs. Remedial actions proposed by CITY on the State highway right of way shall be pre-approved by STATE and shall be performed in accordance with STATE's standards and practices and those standards mandated by the Federal and State regulatory agencies. The total obligations of the parties to this Agreement as specified in Article 3 of Section I and Article 1 of Section II do not include costs of claims related to the construction contract allowed, the costs of defense of those claims, and the costs of any unforeseen encounters of the type described in Articles 10 through 17 of this Section III. Additional costs and responsibilities for any required actions that exceed the budgeted costs of PROJECT shall be covered by amendment to this Agreement. STATE may be required to stop work on PROJECT until additional funding District Agreement No. 4-1926-C 19. 20. 21. 22. 23. 24. 25. 26. is secured and/or restore the site of PROJECT to a condition of safe operation, using any then unexpended funds for PROJECT, if those additional funds are not made available for PROJECT. Upon completion of all work on PROJECT under this Agreement, ownership and title to materials, equipment and appurtenances (other than utilities) installed within the State highway right of way will automatically be vested in STATE. and materials, equipment and appurtenances installed outside of the State highway right of way will automatically be vested in CITY or another responsible third party unless this Agreement expressly provides to the contrary. No further agreement will be necessary to transfer ownership as hereinbefore stated. The cost of any engineering; any protection, removal, preservation, and curation of protected resources; and any identification, treatment, removal, packaging, transportation, and storage of any hazardous materials encountered on PROJECT shall include all direct and indirect costs (functional and administrative overhead assessment) attributable to all such work, applied in accordance with STATE's standard accounting procedures. Nothing within 'the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or to affect the legal liability of either party to the Agreement by imposing any standard of care with respect 'to the development, design, construction, operation, or maintenance of State highways and public facilities different from the standard of care imposed by law. Neither STATE nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this. Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and save harmless STATE and all its officers and employees from all claims, suits or actions of every name, k/nd and description brought for or on account of injury (as defined in Government Code Section 810.8) occumng by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. Neither CITY nor any officer or employee thereof is responsible for any damage or liability occundng by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, STATE shall fully defend, indemnify and save harmless CITY and all its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury (as de£med in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement. During the construction of PROJECT, STATE will furnish a representative to perform the functions of a Resident Engineer, and CITY may, at no cost to STATE, furnish a representative, if it so desires. While said representative and Resident Engineer will cooperate and consult w/th each other, the decisions of STATE's Resident Engineer shall prevail. Execution of this Agreement by CITY grants to STATE the right to enter upon CITY-owned lands to construct PROJECT. In the event actual costs of PROJECT are anticipated to exceed the cost estimates for PROJECT, the parties hereto agree to each exert its best efforts to proportionately' increase its funding contributions by amendment to this Agreement to provide for those required costs. 6 District Agreement No. 4-1926-C 27. Those portions of this Agreement pertaining to the construction of PROJECT shall terminate upon completion and acceptance of the construction contract for PROJECT by STATE, or on June 30, 2005 , whichever is earlier in time. However, the ownership, operatior~, maintenance, indemnification, and claims clauses shall remain in effect until terminated or modified, in whting, by mutual agreement. Should any claim rel. ated to the construction contract ar/sing out of PROJECT be asserted against STATE, CITY agrees to extend the termination date of this Agreement and provide additional funding as required to cover CITY's proportionate share of costs or execute a subsequent Agreement to cover those eventualities. District Agreement No. 4-1926-C STATE OF CALIFORNIA Department of Transportation JEFF MORALES Director of Transportation CITY OF SOUTH SAN FRANCISCO By: Deputy Distr/ct Director Approved as to form and procedure: Attest: City Clerk Attorney Department of Transportation Certified as to budgeting of funds: Approved as to form: Attorney District Budget Manager Certified as to financial terms and conditions: By:. Director of Public Works Accounting Administrator District Agreement No. 4-1926-C 4-SM-82-KP35.6/35.9 4222-299701 District Agreement No. 4-1926-C EXHIBIT A COST ESTIMATE BREAKDOWN STATE's CITY's Description Total Share Share Electrical Work $119,000 $83,000 $36,000 Roadway Work $100,000 $100,000 0 Soldier Pile Retaining Wall $225,000 $225,000 0 Traffic Control $50,000 $45,000 $5,000 Sub-Total $494,000 $453,000 $41,000 Contingencies ~ 20% $99,000 $91,000 $8,000 Construction Cost Total $593,000 $544,000 $49,000 Preliminary Engineering (10%) Conslruction Engineering (15 %) $54,000 $5,000 $82,000 $7,000 Total *$680,000 $61,000 Note: In the above table, some of the values may have been rounded off to simplify the presentation. Wherever percentages are shown, they shall prevail over the dollar amounts derived therefrom. *State's share will be reduced by the cost to State of the State Furnished Materials ($680,000- $10,000=$670,000). 9 DATE: TO: FROM: SUBJECT: February 12, 2003 Honorable Mayor and City Council Jennifer A. Bower, Director of Human Resources Resolution Approving the Memorandum of Understanding between the City of South San Francisco and the Employee Bargaining Unit of the International Union of Operating Engineers, Local 39 RECOMMENDATION Adopt a resolution accepting the Memorandum of Understanding for the Operating Engineers unit, Local 39. BACKGROUND Attached is the final document that incorporates the agreed-upon language based on the negotiations held with the respective bargaining unit. This Memorandum of Understanding was negotiated within the parameters authorized by the City Council. By: Michael A. Wilson City Manager Attachments ,/ MOU for Operating Engineers JAB-01/27/03 F:'xFile Cabinet\City CouncilWlisc Staff Reports\OE MOU Document Reso.doc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALI:FORNIA A RESOLUTION ACCEPTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE EMPLOYEE BARGAINING UNIT OF THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 39 WHEREAS, staff recommends approval of the Memorandum of Understanding between the City of South San Francisco and the Employee Bargaining Unit of the International Union of Operating Engineers, Local 39. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts the Memorandum of Understanding between the City of South San Francisco and the Employee Bargaining Unit of the International Union of Operating Engineers, Local 39. BE IT, FURTHER RESOLVED that the City Manager is hereby authorized to execute the Memorandum of Understanding on behalf of the City of South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S :\Current Reso'sX2-12MOU. local3 9 .res. doc ATTEST: City Clerk South Memorandum of Understanding International Union of Operating Engineers, Local and the City of South San Francisco January 2005 through December $1, 2007 City of South San Francisco International Union of Operating Engineers, Local 39 Memorandum of Understanding Table of Contents o o Preamble Recognition .............................................................................................................. 1 Union Security ......................................................................................................... 1 2.1 Agency Shop ................................................................................................. 1 2.1.1 New Employees .................................................................................. 1 2.1.1.1 ............................................................................................. 1 2.1.1.2 ............................................................................................. 1 2.1.1.3 ............................................................................................. 1 2.1.2 Notification of New Employees .......................................................... 1 2.1.3 Changing Deductions .......................................................................... 2 2.1.4 Deductions During Absences .............................................................. 2 2.1.5 Failing to Follow this Article .............................................................. 2 2.1.5.1 City Notification .................................................................... 2 2.1.5.2 City Obligation ...................................................................... 2 2.1.5.3 Re-notifying Employee ......................................................... 2 2.1.5.4 Involuntary Deductions ......................................................... 2 2.1.6 Invalidated Fees .................................................................................. 2 2.1.7 Hold Harmless .................................................................................... 2 2.1.8 Deduction Forms ................................................................................ 2 2.2 Communication with Employees .................................................................. 3 2.3 Advance Notice ............................................................................................. 3 2.4 Copies of Memorandum of Understanding ................................................... 3 Management Rights ................................................................................................. 3 No Discrimination ................................................................................................... 3 Union Stewards and Official Representatives ......................................................... 4 5.1 Union Stewards ............................................................................................. 4 5.2 Permission to Leave Workstations ................................................................ 4 5.3 Abuse of this Article ..................................................................................... 4 5.4 Representation for Disciplinary Action ......................................................... 4 5.5 Union Representatives ................................................................................... 4 5.6 Access to Personnel Files .............................................................................. 4 Salaries and Other Compensation ........................................................................... 5 6.1 Wage Rates .................................................................................................... 5 6.1.1 Calendar Year 2003 Increases ............................................................ 5 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page ii 6.1.2 Calendar Year 2004 Increases ............................................................ 5 6.1.3 Calendar Year 2005 Increases ............................................................ 5 6.1.4 Calendar Year 2006 Increases ............................................................ 5 6.1.5 Calendar Year 2007 Increases ............................................................ 5 6.2 Apprentice Wage Rates ................................................................................. 5 6.3 Lead Operator Assignment ............................................................................ 5 6.3.1 Wage Rates ......................................................................................... 5 6.3.1.1 Compensation ......................................................................... 5 6.3.1.2 Increased Incentive Rates ........................................................ 5 6.3.2 Plant Classifications ............................................................................ 5 6.4 Premium Pay for Grade Certification ............................................................ 6 6.4.1 Grade Ill Certification ......................................................................... 6 6.4.2 Grade IV Certification ........................................................................ 6 6.4.3 Plant Classifications ............................................................................ 6 6.4.3.1 Grade Certifications .............................................................. 6 6.4.3.1.1 Mechanical and Electrical Classifications ............6 6.2.3.1.2 Mechanical and Electrical Classifications ............6 6.4.4 Lead and Senior Classifications .......................................................... 6 6.4.5 Chemist Classifications ...................................................................... 7 6.4.5.1 Grade llI Certifications .......................................................... 7 6.5 Longevity Pay Plan ........................................................................................ 7 6.5.1 Fifteen Years of Service ..................................................................... 7 6.5.2 Twenty Years of Service ..................................................................... 7 6.6 Shift Differential ........................................................................................... 7 6.7 Like Work for Like Pay (Temporary Upgrading) ......................................... 7 6.8 Temporary Assignment to Higher-level Position .......................................... 7 6.9 Salary Plan Administration, Advancement within Salary Rates ...................7 6.10 Revisions to Salary Schedule ........................................................................ 7 6.10.1 Salary Plan Administration and Salary Step After Promotion .......... 8 6.10.2 Salary Plan Administration and Salary Step After Demotion ........... 8 6.11 Salary Plan and Payperiods ........................................................................... 8 6.12 Certification Reimbursement ........................................................................ 8 6.12.1 Mandatory Certification .................................................................... 8 6.12.2 Voluntary Certification ...................................................................... 8 Health and Welfare Plans ........................................................................................ 8 7.1 Medical Insurance ......................................................................................... 8 7.1.1 Available Plans ................................................................................... 8 7.1.1.1 ............................................................................................... 8 7.1.1.2 ............................................................................................... 8 7.1.2 Payment of Premium Costs ................................................................. 9 Page iii City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 7.9 7.10 7.11 7.1.2.1 Maximum Rate ...................................................................... 9 7.1.3 Effective Date of Coverage ................................................................. 9 7.2 Dental Insurance ............................................................................................ 9 7.2.1 Available Plan ..................................................................................... 9 7.2.2 Changes in Plan .................................................................................. 9 7.2.3 Orthodontia ......................................................................................... 9 7.2.4 Payment of Premium Costs ................................................................. 9 7.2.5 Effective Date of Coverage ................................................................. 9 7.3 Vision Insurance ............................................................................................ 9 7.3.1 Available Plan ..................................................................................... 9 7.3.2 Payment of Premium Costs ................................................................. 9 7.3.3 Effective Date of Coverage ................................................................. 9 7.4 Discretionary Benefit Option ........................................................................ 10 7.4.1 Proof of Alternate Insurance ............................................................... 10 7.4.2 Method of Computation ...................................................................... 10 7.4.3 Exercising the Option ......................................................................... 10 7.5 Life Insurance and Accidental Death and Dismemberment Insurance .......... 10 7.5.1 Term Life Value .................................................................................. 10 7.5.2 AD&D Value ...................................................................................... 10 7.5.3 Payment of Premium Costs ................................................................. 10 7.5.4 Effective Date of Coverage ................................................................. 10 7.6 Disability Insurance Program ........................................................................ 10 7.6.1 Short-term Disability .......................................................................... 10 7.6.2 Long-term Disability ........................................................................... 11 7.6.3 Payment of Premium Costs ................................................................. 11 7.6.4 Effective Date of Coverage ................................................................. 11 7.7 Education Expense Reimbursement Program ............................................... 11 7.7.1 Continuing Education Expenses ......................................................... 11 7.8 Section 125 Plan ............................................................................................ 11 7.8.1 Health Care Reimbursement ............................................................... 11 7.8.2 Dependent Care Reimbursement ........................................................ 11 Section 457 Deferred Compensation Plan .................................................... 11 Deceased Employee Benefits ........................................................................ 11 7.12 Retired Employee Benefits ............................................................................ 11 7.11.1 Medical Insurance for Employees Who Retire ................................ 12 7.11.2 Dental Insurance for Employees Who Retire .................................. 12 7.11.3 Vision Insurance for Employees Who Retire .................................. 12 Retirement Plans ........................................................................................... 12 7.12.1 Employee Contributions to the Retirement System .........................12 7.12.2 Sick Leave Service Credit ................................................................ 12 iii City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page iv o 7.12.3 Optional Provisions Added .............................................................. 12 7.12.4 New Provisions Added .................................................................... 12 7.12.4.1 Other Potential Enhancement Providers ......................... 13 7.12.4.2 Employee Costs ............................................................... 13 7.12.4.3 Compensation Costs ........................................................ 13 Hours of Work and Overtime .................................................................................. 13 8.1 Definitions ..................................................................................................... 13 8.1.1 Continuous Operations ....................................................................... 13 8.1.2 Non-continuous Operations ................................................................ 13 8.2 Workday ........................................................................................................ 13 8.2.1 Eight-hour Schedule ........................................................................... 13 8.2.2 Twelve-hour Schedule ........................................................................ 13 8.3 Rest Periods ................................................................................................... 13 8.4 Workweek Schedules .................................................................................... 13 8.4.1 Non-continuous Operations Eight-hour Schedule .............................. 13 8.4.2 Non-continuous Operations 9/80 Schedule ........................................ 13 8.4.3 Continuous Operations Twelve-hour Schedule .................................. 14 8.5 Work Schedule .............................................................................................. 14 8.6 Changes in Work Hours/Schedules ............................................................... 14 8.7 Overtime ........................................................................................................ 14 8.8 Scheduled Overtime ...................................................................................... 14 8.9 Compensatory Time ...................................................................................... 14 8.9.1 Maximum Compensatory Time ........................................................ 14 8.9.2 Compensatory Time Accrual ............................................................. 14 8.9.3 Payoff of Compensatory Time .......................................................... 14 8.10 Call Back Compensation ............................................................................... 14 8.10.1 Workday Call-back ............................................................................ 15 8.10.2 Non-workday Call-back .................................................................... 15 Holidays ................................................................................................................... 15 9.1 9.2 9.3 9.4 9.5 9.6 9.7 9.8 9.9 9.10 9.11 Observed Holidays ........................................................................................ 15 Half-day Holidays ......................................................................................... 15 Discretionary Holiday ................................................................................... 15 "E" Time in Lieu of Holiday Pay .................................................................. 15 Work Performed on a Holiday ...................................................................... 15 Holiday Pay for Non-continuous Operations ................................................ 15 Holiday Pay for Continuous Operations ........................................................ 16 Absent on Holidays ....................................................................................... 16 Actual Holiday Staffing ................................................................................. 16 Holidays on a Weekend ................................................................................. 16 Holiday Start Time ........................................................................................ 16 iv Page v City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 10. 11. Vacation Leave ........................................................................................................ 16 10.1 Vacation Leave .............................................................................................. 16 10.2 Deferral .......................................................................................................... 16 10.3 Scheduling ..................................................................................................... 17 10.4 Pay Upon Separation from City Service ....................................................... 17 Other Leaves ............................................................................................................ 17 11.1 Sick Leave ..................................................................................................... 17 11.1.1 Determination .................................................................................... 17 11.1.2 Amount of Sick Leave ....................................................................... 17 11.1.3 Sick Leave Request ........................................................................... 17 11.2 11.3 11.4 11.5 11.6 11.1.4 Approval of Sick Leave Request ....................................................... 17 11.1.4.1 Notification ......................................................................... 17 11.1.4.2 Verification of Injury or Illness .......................................... 17 11.1.4.2.1 Usual Verification ............................................ 17 11.1.4.2.2 Doctor's Verification ........................................ 18 Payment of Unused Accumulated Sick Leave Accrued ................................ 18 Sick Leave Management Policy .................................................................... 18 Industrial Injury or Illness Leave ................................................................... 18 Disability Insurance Program ........................................................................ 19 11.5.1 Application for Benefits .................................................................... 19 11.5.2 City Determination ............................................................................ 19 11.5.2.1 Determination of Employee Disability ............................. 19 11.5.2.2 Medical Prognosis ............................................................ 19 11.5.2.3 Permanent and Stationary Determination ......................... 19 11.5.2.4 Temporary Determination ................................................. 19 11.5.2.5 Permanent and Stationary Determination During Leave of Absence ........................................................................ 20 11.5.2.6 Accrued Vacation Payment ............................................... 20 11.5.2.7 Insurance Premium Payment ............................................ 20 Light-duty Program ....................................................................................... 20 11.6.1 Coverage .......................................................................................... 20 11.6.2 Determination Required Reports ..................................................... 20 11.6.2.1 Assignments ...................................................................... 20 11.6.2.2 Medical Updates ............................................................... 20 11.6.3 Light-duty Assignment, Definitions and Restrictions ..................... 21 11.6.4 Holidays/Vacations During Light-duty Assignments ......................21 11.6.4.1 Holidays Observed ............................................................ 21 11.6.4.2 Vacations .......................................................................... 21 11.6.5 Return to Full Duty .......................................................................... 21 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page vi 12. 13. 14. 11.7 Sick Leave As Family Care ........................................................................... 22 11.7.1 Definition of Family Member for Sick Leave as Family Leave Purposes ........................................................................................... 22 11.7.2 Leave Amount .................................................................................. 22 11.7.3 Concurrent Use of Leave ................................................................. 22 11.7.4 Notification Procedures ................................................................... 22 11.8 Bereavement Leave ....................................................................................... 22 11.8.1 Within California ............................................................................. 22 11.8.2 Outside of California ....................................................................... 22 11.8.3 Definition of Immediate Family for Bereavement Leave Purposes. 22 11.9 Leaves of Absence ......................................................................................... 22 11.9.1 Expiration of Leave of Absence ..................................................... 22 11.9.2 Failing to Return from Leave ......................................................... 23 11.10 Pregnancy-related Disability Leave ............................................................... 23 11.10.1 Temporary Transfer ........................................................................ 23 11.10.2 Physical Examination ..................................................................... 23 11.10.3 Leave Utilization ............................................................................ 23 11.10.4 Returning from Leave .................................................................... 23 11.11 Paternity Leave .............................................................................................. 23 11.12 Military Leave ............................................................................................... 24 11.13 Jury Duty ....................................................................................................... 24 Automatic Progression ............................................................................................ 24 12.1 Plant Operators .............................................................................................. 24 12.1.1 Treatment Plant Operator I to 1/ ........................................................ 24 12.1.2 Certification a Condition of Continued Employment ....................... 24 12.1.2.1 Grade II Operators .............................................................. 24 12.1.2.2 Grade llI Operators ............................................................. 24 12.1.2.3 Maintenance of Required Certification .............................. 24 12.1.2.4 New Plant Operators Hired After 1/1/03 ............................ 24 12.2 Mechanic and Electrical Staff ....................................................................... 25 Apprenticeship ......................................................................................................... 25 Personnel Practices .................................................................................................. 25 14.1 Probationary Periods ..................................................................................... 25 14.1.1 Duration ............................................................................................. 25 14.1.2 Rejection ............................................................................................ 25 14.1.3 Promotional Probation ...................................................................... 26 14.1.4 Probation after Transfer ..................................................................... 26 14.1.5 Probation after Return from Layoff ................................................... 26 14.2 Transfer ......................................................................................................... 26 14.3 Promotion ...................................................................................................... 26 vi Page vii City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 15. 16. 17. 18. 14.4 Employment Lists .......................................................................................... 26 14.5 Removal of Names from Employment Lists ................................................. 26 14.6 Time Off for Examinations ........................................................................... 27 14.7 Resignation and Reinstatement .................................................................... 27 14.7.1 Resignation ........................................................................................ 27 14.7.2 Reinstatement .................................................................................... 27 Reduction-in-Force, Layoffs, and Re-employment ................................................. 27 15.1 Council Determination .................................................................................. 27 15.2 Seniority ........................................................................................................ 27 15.3 Order of Layoff .............................................................................................. 27 15.4 Identical City Service Seniority ..................................................................... 28 15.5 Layoff Notification ........................................................................................ 28 15.6 Reassignment in Lieu of Layoff .................................................................... 28 15.6.1 Vacant Positions in City .................................................................... 28 15.6.2 Former Classification ........................................................................ 28 15.6.3 Displacement ..................................................................................... 28 15.6.4 Step Classification ............................................................................. 28 15.6.5 Employee Requests ........................................................................... 28 15.7 Layoffs ........................................................................................................... 28 15.7.1 Exercising Rights ................................................................................ 28 15.7.2Accrued Leaves ................................................................................... 28 15.8 Layoff Re-employment and Reinstatement Lists .......................................... 29 15.8.1Reduction in Force Reclassification or Demotion .............................. 29 15.8.2Reduction in Force Re-employment List ............................................ 29 15.8.3 Duration and Removal from Reinstatement or Re-employment Lists ..................................................................................................... 29 15.8.4Probationary Rehires ........................................................................... 29 Recreational Facilities and Classes ......................................................................... 29 16.1 Admission to Classes .................................................................................... 29 16.2 Use of Facilities ............................................................................................. 29 Safety ....................................................................................................................... 30 17.1 Observance of Safety Rules and Regulations ................................................ 30 17.2 Safety Program .............................................................................................. 30 17.3 Safety Equipment .......................................................................................... 30 Discipline ................................................................................................................. 30 18.1 Action by City ............................................................................................... 30 18.2 Notice of Disciplinary Action ....................................................................... 30 18.2.1 Notice ................................................................................................ 30 18.2.2 Appeal Rights .................................................................................... 31 18.2.3 Probationary Discharge ..................................................................... 31 vii City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page viii 19. 20. 21. 22. 23. 24. Grievance Procedure ................................................................................................ 31 19.1 Definition of Grievance ................................................................................. 31 19.2 Time for Filing .............................................................................................. 31 19.3 Informal Discussion with Employee's Supervisor - Step 1 .......................... 31 19.4 Formal Written Grievance - Step 2 ............................................................... 31 19.5 Grievance to Department Head - Step 3 ....................................................... 32 19.6 Waiver of Supervisory Review ..................................................................... 32 19.7 Informal Review by City Manager - Step 4 .................................................. 32 19.8 Arbitration of Grievance - Step 5 ................................................................. 32 19.9 Selection of Arbitrator ................................................................................... 32 19.10 Duty of Arbitrator .......................................................................................... 32 19.11 Power of the Arbitrator ................................................................................. 32 19.12 Payment of Costs ........................................................................................... 32 19.13 Effect of Failure of Timely Action ................................................................ 33 19.14 Non-union Representation ............................................................................. 33 Past Practices and Existing Memoranda of Understanding ..................................... 33 20.1 Working Conditions ...................................................................................... 33 20.2 Prior Agreements ........................................................................................... 33 20.3 Changes ......................................................................................................... 33 Employees Covered ................................................................................................. 33 Severability .............................................................................................................. 33 Term of the Memorandum of Understanding .......................................................... 33 Signatures ................................................................................................................ 34 Appendix A Operating Engineers, Local 39 Classifications ................................... 35 Appendix B Salary Adjustments ............................................................................. 36 Appendix C Certification Premiums ....................................................................... 37 Appendix D Side Letter-Contracting Out Work ...................................................... 38 Appendix E Staff Report ......................................................................................... 39 FAFile Cabinet~EERelations\Op EnghMOU~03-08 OE MOU.doc viii Memorandum of Understanding Between the City of South San Francisco and the International Union of Operating Engineers, Stationary Engineers Local 39, AFL-CIO Preamble This Memorandum of Understanding is entered into by the City of South San Francisco, hereafter designated as "City" and the International Union of Operating Engineers, Stationary Engineers Local 39, AFL-CIO, hereafter designated as "Union" as a mutual agreement for those wages, hours, and conditions of employment in effect during the period of January 1, 2003 through December 31, 2007. A ticle l. Recognition International Union of Operating Engineers, Stationary Engineers Local 39, AFL-CIO is recognized as the majority representative, as provided in City's Resolution 135-79 adopted 12/4/79, for all full-time regular employees in the classifications assigned to Unit D as identified in Appendix A of this Agreement. Article 2. Union Security 2.1 Agency Shop--A probationary or permanent classification covered by this Agreement shall, governed by the following agency shop provision: 2.1.1 2.1.2 employee who is employed in a as a condition of employment, be New Employees--Probationary or permanent employees hired into a classification covered by this Agreement, shall authorize, within 30-calendar days from the date of hire, one of the following payroll deductions: 2.1.1.1 Union dues. 2.1.1.2 Agency fee equal to 94% of the union dues. 2.1.1.3 Charitable contribution to equal agency fee. The charity shall be one of the two mutually agreed upon below listed charities that meet IRS 501 (c)3 taxation exemption requirements: · United Way of the Bay Area. · Combined Health Agencies (CHA). Notification of New Employees The City agrees to make a good faith effort to advise the Union within 10 business days of a new hire. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 2 2.1.3 2.1.4 2.1.5 2.1.6 2.1.7 2.1.8 Changing Deductions--An employee who opts for union dues shall not be permitted to change or terminate such deduction. At any time with proper authorization, an employee who opts for an agency fee deduction shall be permitted to change to union dues but is not permitted to change to a charity. An employee who opts for a charity shall be permitted to change to an agency fee or union dues deduction. Deductions During Absences--No employee covered by this provision shall be required to pay any dues, fees, or charitable contributions during an unpaid leave of 30 days' duration or longer if the employee is on a leave due to the exhaustion of all paid leaves for which the employee is eligible. Failing to Follow this Article--The following steps shall be followed in order to enforce this provision for employees who fail to comply with the requirements of this article. 2.1.5.1 City Notification--The Union shall notify the City in writing of the name of the employee who has failed to comply. This letter will make a demand upon the City to enforce this provision to collect amounts due commencing with the receipt date of the Union letter, but not for any amounts covering the time preceding the Union demand letter. 2.1.5.2 City Obligation--Within 5 business days of receiving notification from the Union, the City shall in writing, advise the employee of the requirements of this article and that the employee has 5-business days in which to comply. 2.1.5.3 Re-notifying Employee--If the employee does not respond in writing after 5-business days of the notification, the City must again notify the employee in writing that if the employee does not voluntarily comply with this article the agency fee will be automatically deducted from the employee' s paycheck. 2.1.5.4 Involuntary Deductions--If, within 5-business days the employee does not comply, the involuntary deduction of the agency fee shall commence retroactive to the receipt date of the Union demand letter. Invalidated Fees--If this article is held to be invalid under state or federal law, then all of this article shall be null and void and subject to re-negotiation. The Severability article is this Agreement shall govern all other provisions of this article. Hold Harmless--The Union agrees to indemnify and hold harmless the City and all officials, employees, and agents acting on its behalf, from any and all claims, actions, damages, costs of expenses including all attorney fees and costs of the defense in actions against the City, its officials, employees, or agents arising out of the City' s compliance with this article. Deduction Forms--Sign-up forms for union dues and agency fees shall be provided by the Union and approved by the City. Page 3 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 2.2 2.3 2.4 Communication with Employees--The Union shall be provided reasonable space on bulletin boards at each work site for posting notices concerning official union business. All such notices must receive prior approval from the department or division head before posting. Advance Notice--Except as provided below, the Union shall be given reasonable advance written notice, if affected, of any ordinance, resolution, rule, or regulation proposed to be adopted by the City directly relating to matters within the scope of representation. The Union shall be given the opportunity to meet and consult with appropriate management representatives prior to the adoption. Proper advance notice shall consist of written notice to the designated business agent. If public safety, public welfare, or an emergency arises that requires any of the above actions to be taken by the City without notice to the Union, the City may take the action while concurrently giving notice that affords the Union a reasonable time in which to meet with management representatives. Copies of Memorandum of Understanding--The City and the Union shall share the cost of printing sufficient copies of the Agreement for all current bargaining unit employees, new bargaining unit employees, and management employees. Article 3. Management Rights To ensure that the City is able to carry out its constitutional and statutory functions and responsibilities, nothing contained herein shall be construed to require the City to meet and confer on matters that are solely a function of management. This is including but not limited to the fight to direct the work force; to select and determine the number and types of employees required; to determine the content of job classifications; to hire, transfer, promote, suspend, discipline, and discharge employees; to assign work to employees in accordance with the requirements determined by the City; to establish and change work schedules and assignments; to layoff employees for lack of work; to expand or diminish services; to subcontract any work or operations; to determine and change methods of operations; to determine and change work locations, the processes, and the materials to be employed; and to take all necessary actions to perform its functions in emergencies. Article 4. No Discrimination There shall be no discrimination because of legitimate union activities as defined by Meyers- Milias-Brown Act, against any employee by the Union, by the City, or by anyone employed by the City. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 4 Article 5. Union Stewards and Official Representatives 5.1 Union Stewards--The Union shall be entitled to a reasonable number of stewards who shall restrict their activities to the processing of grievances and shall be allowed a reasonable amount of time for this purpose. The Union shall notify the Personnel officer in writing of the names of the stewards. 5.2 Permission to Leave Workstations--Stewards shall obtain permission from their supervisor before leaving their workstations to assist a grievant and shall report back to their supervisor before returning to their workstations. This provision shall not be used to prevent the Stewards from performing their duties or obligations set forth in this article, provided however, that the use of time for this purpose shall be reasonable and shall not interfere with the requirements of the City' s services, as determined by the City. 5.3 Abuse of this Article--In the event the City determines that Stewards are abusing the provisions of this article, the Union agrees to meet with the City, immediately, to investigate the City's complaint and to ensure full compliance by Stewards with the provisions of this subsection. 5.4 Representation for Disciplinary Action--Whenever an employee is required to meet with a supervisor or management official and the employee reasonably anticipates that such meeting will involve questioning leading to disciplinary action, the employee shall be entitled to have a steward and/or Union representative present upon request. In the event the employee desires the presence of a Union representative, the City will contact the representative and arrange a mutually acceptable time and day to hold the meeting. Except in instances where immediate disciplinary action is necessary, once scheduled, the City shall consider reasonable requests to move the meeting date forward by up to 5- working days for the convenience of the Union representative. 5.5 Union Representatives--The Union shall provide the City with a written list of not more than 2 individuals who are their authorized representatives and any changes thereto. An authorized representative of the Union shall be allowed to visit the work location for the purpose of ascertaining whether this Agreement is being observed. This fight shall be exercised reasonably. An authorized representative of the Union shall report to the department and/or division head before proceeding to the work location. The representative shall not interfere with the normal conduct of work. Activities, such as the soliciting membership, collecting dues, holding membership meetings, campaigning for office, conducting elections, and distributing literature are strictly prohibited during working hours without prior approval of the appointing authority. Access to Personnel Files--An employee or, on presentation of written authorization from the employee, the employee's representative, shall have access to the employee's personnel file upon request, in accordance with applicable law. 5.6 Page 5 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Article 6. Salaries and Other Compensation 6.1 Wage Rates Wage rates for each step in the salary schedule shall be increased in the first payperiod including 1/1 of each calendar year of the Agreement. A total compensation salary survey will be conducted on or about 12/1 of each year of the Agreement using the City's standard compensation methodology and agencies, including retirement costs. Appendix B lists all classifications and any of those that are benchmarked. Effective the entire payperiod including 1/1, the base rate of pay for all employees shall be adjusted to the 60th percentile or median, whichever is greater of the survey cities for each classification using the City's standard survey agencies and methodology for a total compensation and salary survey for each benchmarked classification. 6.1.1 Calendar Year 2003 Increase--Effective the entire payperiod including 1/1/03, the base rate of pay for all employees shall be adjusted. 6.1.2 Calendar Year 2004 Increase--Effective the entire payperiod including 1/1/04, the base rate of pay for all employees shall be adjusted. The total compensation and salary survey will be conducted for the benchmarked classifications on or near 12/1/03. 6.1.3 Calendar Year 2005 Increase--Effective the entire payperiod including 1/1/05, the base rate of pay for all employees shall be adjusted. The total compensation and salary survey will be conducted for the benchmarked classifications on or near 12/1/04. 6.1.4 Calendar Year 2006 Increase--Effective the entire payperiod including 1/1/06, the base rate of pay for all employees shall be adjusted. The total compensation and salary survey will be conducted for the benchmarked classifications on or near 12/1/05. 6.1.5 Calendar Year 2007 Increase--Effective the entire payperiod including 1/1/07, the base rate of pay for all employees shall be adjusted. The total compensation and salary survey will be conducted for the benchmarked classifications. 6.2 Apprentice Wage Rates--Apprentice Operators shall be paid not less than the wage schedule identified in Appendix B of this Agreement. 6.3 Lead Operator Assignment--Beginning 1/1/03, the City shall establish a lead operator assignment. Employees selected for these assignments will serve approximately 2-year terms, but may serve less than the 2-year terms as determined by management. Employees may also be reappointed to subsequent 2-year terms, as determined by management. 6.3.1 Wage Rates--Wage rates established by this agreement are applicable for all hours in a paid status. 6.3.1.1 Compensation--Effective 1/1/03, the lead operator assignment shall be 7.5% above the base rate of the Plant Operator II salary schedule. 6.3.1.2 Increased Incentive Rates--Effective 1/1/04, the lead operator assignment shall be 10% above the base rate of the Plant Operator II salary schedule. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 6 6.4 Premium Pay for Grade Certification-- 6.4.1 Grade III Certification--An employee in the Operator 1I classification who possesses a valid Grade III Wastewater Treatment Plant Operator certificate shall be compensated at a rate 5.0% higher than the rate for which the employee qualifies pursuant to the salary schedule. 6.4.2 Grade IV Certification--An employee in the Operator II classification who possesses a valid Grade IV Wastewater Treatment Plant Operator certificate shall be compensated at a rate 7.5% higher than the rate for which the employee qualifies pursuant to the salary schedule. 6.4.3 Plant Classifications--Employees in the following classifications may qualify for premium pay for the certifications specified below. See Appendix C of this Agreement. 6.4.3.1 Grade Certification--Those classifications who possess a valid Grade I California Water Environment Association certificate prior to 12/31/99 will continue to receive the premium pay as identified below. 6.4.3.1.1 Mechanical and Electrical Classifications--An employee in the classification of Plant Electrician II, Plant Electrician I, Plant Mechanic I, or Plant Mechanic II, who possesses a valid California Water Environment Association Grade I Certification in Electrical, Instrumentation, or Mechanical Technology prior to 12/31/99 shall be compensated at a rate 2% higher than the rate for which the employee qualifies pursuant to the salary schedule. 6.4.3.1.2 Mechanical and Electrical Classifications--Those classifications of Plant Electrician Il, Plant Electrician I, Plant Mechanic 11, A Plant Mechanic I, and Environmental Compliance Inspector who possess a valid California Water Environment Association job-related Grade Il certification shall be compensated at 4% higher than the rate for which the employee qualifies pursuant to the salary schedule. Not withstanding the provisions of this section, those employees in the listed classifications receiving certification incentive pay of 5% prior to 12/31/99 will continue to receive 5% incentive pay so long as they remain in that classification or another classification where the certification incentive is directly job related. 6.4.4 Lead and Senior Classifications--Those classifications in a lead position who possesses a valid California Water Environment Association job-related Grade 11I Certification shall be compensated at 4.0% higher than the rate for which the employee qualifies pursuant to the salary schedule. See Appendix C of this Agreement. 6 Page 7 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 6.5 6.6 6.7 6.8 6.9 6.10 6.4.5 Chemist Classifications-- 6.4.5.1 Grade III Certification--An employee in the classification of Laboratory Chemist who possesses a valid California Water Environment Association Laboratory Technician Grade 11I certificate shall be compensated at a rate 4.0% higher than the rate for which the employee qualifies pursuant to the salary schedule. Longevity Pay Plan--Permanent full-time employees shall be eligible for longevity pay in accordance with the following schedule: 6.5.1 Fifteen Years of Service--After 15-full years of regular service, 1.5% will be added to the employee' s actual hourly rate of pay. 6.5.2 Twenty Years of Service--After 20-full years of regular service, in addition to above, another 1.0% of pay will be added to the employee's actual hourly rate of pay. Shift Differential--Employees assigned to work the night shift on a non-overtime basis (6:00 p.m. to 6:00 a.m.) shall receive an additional 6% of pay for those hours actually worked during that period. Shift differential compensation is not paid to employees working in an overtime capacity nor is it paid during approved leaves (i.e., sick, vacation, injury, paid family care, family medical leave, etc.). Like-Work for Like-Pay (Temporary Upgrading)--An employee assigned by the City to the duties of a first-line supervisor or above shall be paid the salary of the position commencing with the first day of the assignment. First-line supervisory employees and above, assigned to higher classification duties shall not be paid the salary of the higher classification unless the employee serves in that capacity for 30-consecutive calendar days or more. If this occurs, the employee shall receive the pay of the higher classification commencing with the first day of the 30-day service in the higher classification. Temporary Assignment to Higher-level Classification--Except for first-line supervisory classifications and above that are governed by the provisions of Like Work for Like Pay as outlined above, an employee who is assigned and performs the duties of a higher classification for a period of 3 or more hours, shall receive additional compensation for each hour so assigned at the rate of pay for which the employee would qualify had the employee been promoted to the higher-level classification. Salary Plan Administration and Advancement Within Salary Rates--Employees appointed at the first step of the salary range shall be eligible for advancement to the second step of the specific salary range 6 months after original appointment, provided that the employee's performance merits the increase. Advancement to the remaining steps may be made after 1 year of satisfactory service at each successive salary step, provided that the employee's performance merits the increase. Revisions to the Salary Schedule--Changes in an employee's salary because of promotion or demotion may set a revised salary date for that employee. Whenever the salary schedule for a classification is revised, each incumbent in a position to which the City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 8 6.11 6.12 revised schedule applies, shall be paid at the same step in the revised rates as the step at which the employee was paid in the previous rate. 6.10.1 Salary Plan Administration and Salary Step After Promotion--When employees are promoted, they shall receive not less than the equivalent of a one-step, 5% salary increase. 6.10.2 Salary Plan Administration and Salary Step After Demotion--When an employee has a voluntary or involuntary demotion, the employee's compensation shall be adjusted to the salary for the classification to which the employee is demoted. Unless otherwise provided, the appointing authority shall determine the specific rate of pay. However, an employee demoted as a result of an abolished position shall be placed at the step in the lower classification that most closely approximates, but does not exceed, the employee's salary in the higher classification. If an employee takes a voluntary demotion to a classification previously held from a classification within the same series, the employee shall be placed at a step commensurate with length of service in both classifications. If the classifications are not within the same series, the employee shall be placed at the same step in the lower classification the employee last held. The service time at such step shall be the same as the service time held previously at such step. Salary Plan and Payperiods--Employees shall be paid biweekly, unless mutually agreed to by the City and the Union. Certification Reimbursement-- 6.12.1 Mandatory Certification--The City will reimburse employees for all fees associated with the successful completion of any certifications that are required as a condition of employment. 6.12.2 Voluntary Certification--The City will reimburse employees for all reasonable fees associated with the maintenance of elective professional certifications deemed to be pertinent to the employee's classification by plant management. Article 7. Health and Welfare Plans All full-time regular employees shall be eligible to receive insurance benefits, subject to the terms and conditions of the City's contracts with health insurance providers, as follows: 7.1 Medical Insurance-- 7.1.1 Available Plans--Eligible employees shall be permitted to select medical insurance coverage for themselves and their eligible dependents from one of the available medical plans the City has with the careers, subject to the terms and conditions of the City's contract with the providers: 7.1.1.1 Kaiser Permanente Foundation Health Plan. 7.1.1.2 Blue Shield of California. Page 9 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 7.2 7.3 7.1.2 7.1.3 Dental 7.2.1 7.2.2 7.2.3 7.2.4 7.2.5 Vision 7.3.1 7.3.2 7.3.3 Payment of Premium Costs--The City shall pay the premium cost for eligible employees and their dependents to the insurance provider for the plan selected by each employee. 7.1.2.1Maximum Rate--The maximum City contribution to the employee's medical premium shall be a rate equivalent to the HMO plan that is the highest composite rate in effect during the term of this Agreement with employees enrolled in more expensive plans paying the difference between the highest composite HMO rate and the other premium rates. Effective Date of Coverage--The effective date of medical insurance shall be the first of the month following the date of hire, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City, and dependent coverage shall terminate on the date prescribed by each medical insurance provider's contract. Insurance-- Available Plan--Eligible employees and their dependents shall be provided dental insurance, subject to the terms and conditions of the City's contract with the provider. Changes in Plan--Effective 7/1/00, the annual benefit shall increase to $1,500. Orthodontia--The lifetime orthodontia coverage is $1,000 for eligible participants. Payment of Premium Costs--The City shall pay the premium costs for eligible employees and their dependents to the insurance provider. Effective Date of Coverage--Coverage is effective on the first day of the month following completion of 6-full-months of employment with the City, provided the employee properly submits a completed enrollment form within 31 days of the eligibility date. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City, and dependent coverage shall terminate on the date prescribed by the provider's contract. Insurance-- Available Plan--Eligible employees and their dependents shall be provided vision insurance, subject to the terms and conditions of the City's contract with the provider. Payment of Premium Costs--The City shall pay the premium costs for eligible employees and their dependents to the insurance provider. Effective Date of Coverage--Coverage is effective on the first day of the month following date of hire. Coverage shall terminate at 12:00 midnight on the last day of the month in which the employee is on paid status prior to separation from employment with the City. City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 10 7.4 7.5 7.6 Discretionary Benefit Option--An employee may elect to receive deferred compensation monies in lieu of medical, dental, and vision benefits through the City. 7.4.1 Proof of Alternate Insurance---The employee must provide proof of alternate medical insurance and will be held responsible for maintaining own medical insurance benefits through the alternate source. 7.4.2 Method of Computation--The City shall utilize a weighted average for determining the cost of such benefit. The City shall determine the total premium dollars for employees who are members of each of the City's medical plans, and then divide it by the number of members to get the average medical cost. The dental and vision composite rates will be added to the average medical cost. Eighty percent of this total will be the amount deposited in the employee's deferred compensation account in lieu of the paid medical, dental, and vision benefits. 7.4.3 Exercising the Option--Employees wishing to exercise this option may do so by submitting a completed Discretionary Benefit Option form to the Human Resources Department. Employees may change the discretionary benefit option once each year during the open enrollment period for medical plans, or at another time during the year provided the employee can demonstrate to the City's satisfaction a bona-fide need. Life Insurance and Accidental Death and Dismemberment Insurance-- 7.5.1 Term Life Value--Subject to the terms and conditions of the City's contract with the provider, the Term Life Insurance for employees has a face value equal to 1.5 times the employee's annual base earnings. 7.5.2 AD&D Value--Subject to the terms and conditions of the City's contract with the provider, Accidental Death and Dismemberment Insurance available for employees is in an amount equal to 1.5 times the employee's annual base earnings. 7.5.3 Payment of Premium Costs--The City shall pay the premium costs for eligible employees to the insurance provider. 7.5.4 Effective Date of Coverage--Coverage is effective on the first day of the month following date of hire. Coverage shall terminate on the date the employee ceases to be an employee of the City. Disability Insurance Program--Subject to the terms and conditions of the City's contract with the provider, full-time employees shall be provided Short-term Disability (STD) and Long-term Disability (LTD) insurance. If an eligible and covered employee becomes disabled while insured, the provider will pay benefits according to the terms of the group policy after receipt of satisfactory proof of loss. 7.6.1 Short-term Disability--After a 20-day waiting period, an eligible employee may receive 66-2/3% of pre-disability earnings, reduced by any deductible income as determined by the insurance cartier, up to a maximum monthly amount, until LTD benefits begins. 10 Page 11 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 7.7 7.8 7.9 7.10 7.11 7.6.2 Long-term Disability--After a 90-day waiting period, an eligible employee may receive 66-2/3% of pre-disability earnings, reduced by any deductible income as determined by the insurance carder, up to a maximum monthly amount. 7.6.3 Payment of Premium Costs--The City shall pay the premium costs for medical, dental, vision, and life insurance for eligible employees to the insurance providers. 7.6.4 Effective Date of Coverage--Coverage is effective the first day of the calendar month following the date of hire. Coverage ends on the date employment terminates. Education Expense Reimbursement Program--All employees are eligible to participate in this program. With approval by the department head, an employee who takes a course at an accredited educational institution shall be eligible to receive reimbursement of 50%, for the costs of tuition, fees, and course materials, not to exceed $500 per fiscal year. 7.7.1 Continuing Education Expenses--The City will provide such training and continued education as is necessary to meet the certification renewal requirements for all job-related employee certifications. Such expenses shall be paid by the City or reimbursed to the employee, who has provided appropriate acceptable documentation. Section 125 Plan--Based on the terms and conditions of the City's plan, each employee may participate in the IRS-defined section 125 plan. 7.8.1 Health Care Reimbursement--This program is available for out-of-pocket unreimbursed health care expenses as allowed under the Plan. 7.8.2 Dependent Care Reimbursement--This program is available for out-of-pocket unreimbursed dependent care expenses as allowed under the Plan. Section 457 Deferred Compensation Plan--Employees are eligible, subject to the terms and conditions thereof, to participate in the Deferred Compensation Plans available to City employees. Deceased Employee Benefits--The City will allow the spouse of a deceased employee/retiree and existing covered dependents to continue to purchase health insurance from a City-provided medical, dental, or vision plan at the City's premium rate, provided: · There is no cost to the City. · The health provider does not require a City contribution. · The City is held harmless if the coverage is discontinued. Retired Employee Benefits--An employee who retires on a service or disability retirement from the City shall be provided the opportunity to continue health benefits based on the following conditions. To be eligible for these benefits the employee must be receiving a PERS retirement check, have actually retired from City service, be at least age 65, and must have been employed by the City for 10 years. If an employee retires under the age of 65, the employee must have, in addition to the 10 years of service, accumulated one additional year for each year under age 65. 11 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 12 7.12 7.11.1 Medical Insurance for Employees Who Retire--City will provide to retired employees the same or as near equal medical coverage as possible as the employee was receiving prior to retirement for the rest of the retiree's life. This is an employee-only benefit. An employee who retires from the City shall be provided the opportunity to continue medical insurance for their eligible dependents, who are already under the City's group plan, by paying for the premium payments through the City. The employee will be completely responsible for these payments and for continuing the insurance coverage. 7.11.2 Dental Insurance for Employees Who Retire--An employee who retires from the City shall be provided the opportunity to continue dental insurance for themselves and eligible dependents under the City's group plan by paying for the premium payments through the City. The employee will be completely responsible for these payments and for continuing the insurance coverage. 7.11.3 Vision Insurance for Employees Who Retire--An employee who retires from the City shall be provided the opportunity to continue vision insurance for themselves and eligible dependents under the City's group plan by paying for the premium payments through the City. The employee will be completely responsible for these payments and for continuing the insurance coverage. Retirement Plans--The benefit contract in effect between the City and the Public Employees' Retirement System (PERS) on behalf of eligible employees of this Unit shall be continued during the term of this Agreement. Retirement benefits shall be those established for miscellaneous employees by the Federal Social Security Act providing Old Age and Survivor's Insurance and PERS Miscellaneous Employees' 2% at age 55 Plan. 7.12.1 Employee Contributions to Retirement System--The rate prescribed by PERS for employee contributions shall be deducted from the pay by the City and forwarded to PERS in accordance with the rules and regulations governing such employee contributions. This amount is 7% of base salary for Miscellaneous Employees as prescribed by PERS. The remainder of any rate, which may be subsequently prescribed by PERS for employee contributions, shall be deducted from employees' pay by the City and forwarded to PERS in accordance with the rules and regulations governing such contributions. 7.12.2 Sick Leave Service Credit--Sick Leave accrued but not used and not paid based on the terms of this Agreement at the time of an employee's concurrent retirement from City service and PERS shall BE reported to PERS for the sick leave service credit provision. 7.12.3 Optional Provisions Added--An employee who has served in the military may be eligible for Military Service Credit, as authorized by applicable law. 7.12.4 New Provisions Added--The City shall provide for an adjustment to the retirement calculation formula from 2% at age 55 to 2.7% at age 55 by no later than the payperiod including 12/31/03. 12 Page 13 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 7.12.4.1 7.12.4.2 7.12.4.3 Other Potential Enhancement Providers--If all other City "miscellaneous" labor groups participate in the program, then the Public Employees' Retirement System will provide the enhancements. If not all other City "miscellaneous" labor groups participate in the program, then the enhancements will be supplied by PARS (Public Agency Retirement System) or a similar provider. Employee Costs--Employees will pay the 1% PERS member costs if PERS is the retirement system used for the enhanced benefit. Compensation Costs--If the City ultimately must select PARS or a similar agency, and later changes to a PERS enhancement, any remaining retirement costs will be factored into the total compensation costs for survey purposes. Article 8. Hours of Work and Overtime 8.1 Definitions-- 8.1.1 Continuous Operations Positions that work continuous operation is defined as positions that must be staffed 24-hours per day, 7 days per week, 52 weeks per year (24/7). 8.1.2 Non-continuous Operations--Positions that work on a non-continuous basis is defined as any position that does not require staffing 24-hours per day. 8.2 Workday-- 8.2.1 Eight-hour Schedule--Eight- or 9-consecutive hours of work shall constitute a regular work shift for those non-continuous operations staff except that it may be interrupted by a non-paid lunch break. All employees shall be scheduled to work on a regular work shift, and each work shift shall have regular starting and quitting times. 8.2.2 Twelve-hour Schedule--Twelve consecutive hours of work shall constitute a regular work shift for those continuous operations staff except that it may be interrupted by a paid lunch break. All employees shall be scheduled to work on a regular work shift, and each work shift shall have regular starting and quitting times. 8.3 Rest Periods--Employees shall be entitled to one 15-minute rest break during each 4 hours of an assigned shift. Such rest breaks shall not be accumulative and shall be taken at a time when the work schedule permits. 8.4 Workweek Schedules-- 8.4.1 Non-continuous Operations Eight-hour Schedule--The workweek shall consist of 5-consecutive 8-hour days for non-continuous operations staff. 8.4.2 Non-continuous Operations 9/80 Schedule--The workweek for employees assigned to work the 9/80 plan shall consist of eight 9-hour workdays and one 8- hour workday in each 80-hour payperiod. 13 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 14 8.5 8.6 8.7 8.8 8.9 8.10 8.4.3 Twelve-hour Schedule-~The workweek for plant operators shall consist of 12- hour workdays within an 80-hour per payperiod schedule. Work Schedule--Work schedules showing the employee's shifts, workdays, and work hours shall be posted on the employee bulletin boards or are available in an electronic format. Changes in Work Hours/Schedules--Except for situations where the City determines an emergency exists, changes in work schedules shall not be made until the employee and representative have been given reasonable opportunity to discuss said changes with the appropriate management representative. Overtime--Authorized work performed by an employee in excess of scheduled workday or workweek shall constitute overtime except as otherwise provided. An employee required to work in excess of scheduled work hours shall be compensated for each overtime hour so worked at the rate of 1.5 times the employee's actual hourly rate of pay. No form of overtime payment shall be made where time worked prior to the beginning of a shift or following completion of a shift is less than 12 minutes in duration. Scheduled Overtime--Employees, who are scheduled to return to work, shall be compensated as overtime hours at 1.5 times the employee's actual hourly rate of pay, those hours must actually be worked. Compensatory Time--With the supervisor's approval, employees may receive compensatory time at the rate of 1.5 times of the employee's actual hourly rate of pay for each overtime hour worked, or may accumulate and use compensatory time in accordance with departmental policies. 8.9.1 Maximum Compensatory Time--All compensated time off may be taken in accordance with departmental policies. Accumulated compensatory time cannot exceed 36 hours. Anyone wishing to exercise this option must give a 5-day notice of the desire for compensatory time off and the time off must be taken so as not to interfere with the minimum staffing and continued functioning of the division or operation. 8.9.2 Compensatory Time Accrual--Hours actually worked that qualify for compensatory time accrue beginning with the first full payperiod of each calendar year and end at the conclusion of the last payperiod of each calendar year. Hours earned in one year cannot be carded forward to the next calendar year. 8.9.3 Payoff of Compensatory Time--During the second payperiod of each calendar year, all earned but not used compensatory time shall be paid to the employee at the employee' s actual hourly rate of pay. Call-back Compensation--Employees who in the course of their employment are called back to work shall receive overtime pay at the rate of 1.5 times the employee's actual hourly rate of pay for each hour worked based on the conditions below. Workday means the day the employee's shift begins and call back commences with the time the employee reports to work and concludes when the employee is released from the assigned work or the beginning of the employee's normal work period, whichever occurs first. 14 Page 15 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 8.10.1 Workday Call-back--An employee shall receive a minimum of 3 hours overtime pay for each call-back that occurs on scheduled workdays. 8.10.2 Non-workday Call-back--An employee shall receive a minimum of 4 hours overtime pay for each call-back that occurs on non-scheduled workdays. Article 9. Holidays 9.1 Observed Holidays--The City observes the following holidays: January 1 ................................................................. New Year's Day Third Monday in January ........................................ Martin Luther King, Jr. Day Third Monday in February ...................................... President's Day Last Monday in May ............................................... Memorial Day July 4 ....................................................................... Independence Day First Monday in September ..................................... Labor Day Second Monday in October ..................................... Columbus Day Observed November 11 ........................................................... Veteran' s Day Fourth Thursday in November ................................ Thanksgiving Day Friday following Fourth Thursday in November .... Day After Thanksgiving December 25 ........................................................... Christmas Day Half-day Holidays--In addition, the City observes the following half-day holidays: December 24 ............................................................ Christmas Eve Day December 31 ............................................................ New Year's Eve Day Discretionary Holiday--Each employee shall be entitled to one paid holiday each calendar year, which may be taken at the discretion of the employee. This discretionary holiday must be used by the payperiod prior to the last pay period of the calendar year, subject to prior approval of the department head. "E" Time in Lieu of Holiday Pay--When a City-observed holiday falls on a regularly scheduled day off, the employee shall be compensated for 8 hours of straight time pay for the holiday observed, or the employee may request "E" time in lieu of holiday pay at the straight time rate of pay, with the approval of division management, subject to the 36 hour compensatory cap provision. "E" time is time off at straight time for the hours earned in lieu of holiday pay. Work Performed on a Holiday--Except for employees assigned to continuous operations or as provided above, any regular full-time employee who is required to work on any authorized holiday, in addition to receiving regular pay for such holiday, shall be paid at the overtime rate for all hours worked. Holiday Pay for Non-continuous Operations--Regular full-time employees, except for staff assigned to continuous operations, shall be entitled to observe all authorized holidays at full pay, not to exceed 8 hours for any one day, provided they are in paid status on both their regularly scheduled workdays immediately preceding and following the holiday. 9.2 9.3 9.4 9.5 9.6 15 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 16 9.7 9.8 9.9 9.10 9.11 Holiday Pay for Continuous Operations--Employees assigned to continuous operations, who by nature of their assignment are unable to observe City holidays, shall be compensated for authorized holidays, not to exceed 8 hours, as straight time for the holiday and straight time for the hours worked. Absent on Holidays--Staff scheduled to work on a City holiday, but who are unable to do so due to a job-related injury, shall remain eligible for payment in accordance with this provision as long as the employee is not receiving compensation from other sources. An employee unable to work a holiday due to illness or to an injury unrelated to the job and who is on paid leave shall also be compensated for the holiday pursuant to this provision provided that the employee submits to the immediate supervisor a doctor's certificate verifying the illness or injury. Actual Holiday Staffing--In addition to the staff assigned on rotational shifts, 2 workers may be assigned to work at the Treatment Plant on 12/24 (half day) and 12/31 (half day) and the Friday following Thanksgiving. These 2 additional employees are to be compensated at holiday pay computed as follows: Straight time for the holiday and straight time for the additional hours worked. A designated City management employee shall make the assignment. The assignment will be made, first by relying on volunteers, but if there are no volunteers, then the assignments are made on a rotational system established by the City. Holidays on a Weekend--When any of the aforementioned holidays fall on a Sunday, it shall be observed on the following Monday; any holiday falling on a Saturday shall be observed on the preceding Friday. Holiday Start Time--For employees who work a continuous operation schedule, holidays occur on the actual holiday. Employees who begin to work a shift that starts anytime after 12:00 midnight on the actual holiday are considered to be working the holiday. Article 1 0. Vacation Leave 10.1 Vacation Leave--Regular full time employees shall accrue vacation as follows: Length of Continuous Service Biweekly Accrual Rate 0 through completion of 4th year .......................................... 4.62 hours Fifth through 14th year .......................................................... 6.16 hours Fifteenth through 24th years .................................................. 7.69 hours Twenty-fifth and succeeding years ....................................... 9.23 hours 10.2 Deferral--An employee may defer 40 hours of vacation leave to the succeeding calendar year. In addition, if the service requirements are such that an employee cannot take all entitled vacation in the calendar year, the employee may defer, with the approval of the department head, the unused portion to the following year, provided that no more than 30-working days of vacation are accumulated. The employee shall file a written request to defer vacation with the department head and the appointing authority. Deferred vacation not taken during the calendar year immediately following the calendar year in 16 Page 17 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 10.3 10.4 which the vacation leave was deferred shall be compensated in time off or compensation during the month of January. Scheduling--The times during the year at which an employee shall take vacation shall be determined by the department head with regard for the wishes of the employee and the needs of City service. Pay Upon Separation from City Service--Employees separating from the City Service shall be paid at their current hourly salary rate for all unused accrued vacation hours. No such payment shall be made for vacation hours accumulated contrary to the provisions of these sections. Article 1 1. 11.1 Other Leaves Sick Leave- 11.1.1 Determination--Every regular permanent and probationary employee, who is temporarily and/or partially disabled from performing the full scope of the usual and customary duties of his or her classification as the result of an injury or illness that is not industrially caused, shall be eligible to receive sick leave without loss of salary or benefits within the limits set forth below. 11.1.2 Amount of Sick Leave--Employees will accrue 8 hours per month of sick leave. Such leave may be accumulated without limit. 11.1.3 Sick Leave Request--An employee shall prepare and present a request for sick leave on each occurrence of sick leave on such forms and in accordance with such policies and procedures established for sick leave requests by the department head or designee. 11.1.4 Approval of Sick Leave Request--The department head or designee shall review all sick leave requests and, if approved, the request for paid sick leave for an employee shall be granted. The department head or designee shall not unreasonably withhold approval of the employee's sick leave request. Sick leave as used herein, is defined as a period of time during which the employee suffers actual illness or injury that necessitates his/her absence from employment. Sick leave is not a fight or privilege to be used at the discretion of the employee. 11.1.4.1 Notification--The employee must notify the immediate supervisor prior to the commencement of the daily work period if intending to take sick leave. 11.1.4.2 Verification of Injury or Illness-- 11.1.4.2.1 Usual Verification--An employee requesting paid sick leave shall provide reasonable verification of the illness or injury, usually in the form of the employee's personal statement regarding the injury or illness. 17 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 18 11.2 11.3 11.4 11.1.4.2.2 Doctor's Verification--The department head or designee may require a verification prepared and signed by a medical doctor, which confirms that the employee is unable to perform work and the employee's expected return-to-work date. The department head may also request medical verification that the employee has fully recovered and is able to perform the full scope of the normal and customary duties of the position. This verification shall be required when an employee is absent due to illness or injury for a period of 39 or more work hours. In addition, the department head may require a medical verification any time the department head has reasonable basis to believe that the leave has been abused by an individual employee. Such medical verification request shall not be unreasonably imposed. Payment of Unused Accumulated Sick Leave Accrued--Upon death, separation from City employment as a result of a work-related injury/illness, a full-service retirement after 10 years of service, or retirement at age 50, an employee shall be paid for half of the accumulated sick leave at the time of separation, retirement, or death. Retirement is defined as retirement from City service and receiving PERS retirement benefits. Years of service does not include time spent as a temporary or part-time employee. Payment of unused sick leave hours shall be made at the employee's actual hourly rate at the date of separation from City service. However, no employee shall receive payment for any accumulated sick leave hours in excess of 1200 and the maximum payable hours shall be 600. Sick Leave Management Policy--All permanent and probationary employees who are temporarily and/or partially disabled from performing the full scope of duties within their classification as a result of an injury or illness that is not industrially caused, are eligible to receive sick leave without loss of salary or benefits. As identified in the City's Sick Leave Management Policy Administrative Instruction, abuse of sick leave is defined as the use of sick leave for purposes other than illness or injury. Consistent with this policy, the monitoring, management, maximum use of sick leave, and reporting should conform to a general City standard. Therefore, employees exceeding 56 hours or 7 occurrences of sick leave per year will be subject to a review of sick leave usage. Industrial Injury or Illness Leave--An employee who is temporarily and/or partially disabled from performing work as a result of any injury or illness that has been determined to be industrially caused that necessitates the employee's absence from work, shall be entitled to receive paid industrial injury or illness leave without loss of salary or benefits. Employees shall be eligible to receive paid industrial injury or illness leave for all time the employee is normally scheduled to work but is unable to work for a maximum period of 90-calendar days following the date in which the injury or illness caused the period of temporary and/or partial disability and necessitated the employee's absence from work. An employee receiving paid industrial injury or illness leave shall 18 Page 19 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 11.5 assign to the City all workers' compensation insurance proceeds received by the employee for all of the time in which the employee also received paid leave from the City. Disability Insurance Program-- 11.5.1 Application for Benefits--An employee who is disabled from performing the full scope of the usual and customary duties of the classification as the result of an injury or illness and has utilized all accrued sick leave and paid leave for which the employee is eligible, may file an application for short- or long-term disability benefits in accordance with the requirements of the City's Disability Insurance policy. The elimination period for the disability plan is 30-calendar days. Employees will not be required to utilize sick leave in excess of this elimination period in order to qualify for disability payment. 11.5.2 City Determination--Upon an employee qualifying for disability benefits, the City shall determine the following: l l.5.2.1Determination of Employee Disability--Whether the employee's disability from performing the full scope of the usual and customary duties of the classification is permanent and stationary. l l.5.2.2Medical Prognosis--Whether the medical prognosis for the employee's eventual ability to completely recover to a point of being able to assume the full scope of the usual and customary duties of the classification is such that there exists a probability of complete recovery within a period of 365 days, or a reasonable extension thereof. The City will require medical verification from the employee regarding the condition, and may also require medical verification regarding the employee's condition from a medical doctor retained by the City. 11.5.2.3 Permanent and Stationary Determination--If the City determines that the employee's disability precludes him/her from performing the full scope of the usual and customary duties of the classification with or without accommodation and the disability is permanent and stationary, then the City may either assist the employee in applying for a disability retirement or otherwise separate the employee from the City's service in accordance with applicable law. l l.5.2.4Temporary Determination--If the City determines that the employee's disability from performing the full scope of the usual and customary duties of the classification is such that there exists a significant probability of complete recovery within a period of 365 days, based on medical verification, then the City has discretion on a case-by-case basis to grant the employee a leave of absence without pay for a reasonable period of time to recover from the disability. The City reserves the right to require medical verification of the employee's fitness for duty before permitting the employee to return to City service. 19 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 20 11.6 11.5.2.5Permanent and Stationary Determination During Leave of Absence--If the City grants an employee a leave of absence without pay for the purpose of providing the employee with the ability to completely recover and the employee's disability becomes permanent and stationary during the period of such leave, then the City may assist the employee in applying for disability retirement or otherwise separate the employee from City service. l l.5.2.6Accrued Vacation Payment--Upon becoming eligible for disability insurance benefits, and upon being granted a leave of absence without pay for a period appropriate to the time necessary to determine an employee's ability to completely recover, the City will pay, at the request of the employee, any accrued vacation time for which the employee qualifies. l l.5.2.7Insurance Premium Payment--The City will continue to pay insurance premiums on behalf of a disabled employee and dependents, pursuant to the provisions for such payments otherwise provided in this Agreement until the actual date of separation from City employment of the employee. Light-duty Program----The purpose of the light-duty program is to minimize the loss of productive time, while at the same time reintroduce the employee to work to prevent deterioration of skills, facilitate recovery, and reduce income loss. Light-duty assignments will be structured so that employees are not placed in a duty status that would aggravate or cause a reoccurrence of injury or illness. Light-duty assignments will not be made unless the employee receives medical clearance from a physician to return for light duty. This program shall be coordinated with applicable workers' compensation benefits so that benefits are provided at the level not less than those mandated by state law. 11.6.1 Coverage--This light-duty program will cover any employee who suffers a temporary and partial disability due to an industrial or non-industrial injury or illness. 11.6.2 Determination/Required Reports-- 11.6.2.1 Assignments--Light-duty assignments may be made following evaluation and determination by the department head. The determination will be based on available medical information, in consultation with the employee and/or the affected supervisor, and based on the needs of the City, and the impact of light duty on departmental operations. 11.6.2.2 Medical Updates--Employees who seek light-duty assignments or who are on light-duty assignments are required to provide medical reports regarding the status of their condition to the department head at 2-week intervals, or at other agreed-upon intervals, for as long as the employee is off work. Reports will be required for all industrial or non-industrial injuries or illnesses regardless of whether or not a light-duty assignment has been made. Reports will be evaluated by the department head for 20 Page 21 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding purposes of continuing or terminating a current light-duty assignment or to determine when to commence a light-duty assignment. 11.6.3 Light-duty Assignment, Definitions, and Restrictions--Light-duty assignments shall only be provided to employees with temporary disabilities where it has been medically determined that the employee will be able to return to the essential functions of his/her current job with or without accommodation. Under no circumstances shall the light-duty assignment be considered to be a permanent alternative position for purposes of reasonable accommodation under the applicable disability discrimination laws. Light-duty assignments: May consist of reduced work hours, limited work, or any combination thereof. Will not adversely affect the employee's normal wage rate. · Will be within the employee's assigned department; or if no regular work is available, the employee may be assigned work outside of the department consistent with skill and ability. · When feasible will be during the employee's normal shift and duty hours. However, if it is determined that no useful work will be performed during the normal shift or duty hours, the employee can be assigned light duty during the normal office hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. · Will be developed based for specific light-duty assignments on a case-by-case review of the medical restrictions, so as not to aggravate an injury or illness. 11.6.4 Holidays/Vacations During Light-duty Assignments-- 11.6.4.1 Holidays Observed--Holidays shall be observed in accordance with the light-duty assignment work hours and workweek. That is, if an employee is assigned to work hours in a department, division, or operating unit where employees in that work unit take a holiday off, so shall the light-duty employee. If the employee is assigned to work hours in a department, division, or operating unit where employees in that work unit work holidays, so shall the light-duty employee. Compensation for holidays shall be in accordance with this Agreement. 11.6.4.2 Vacations--Employees assigned to light duty shall take their vacation as normally scheduled. Vacations shall cover the same number of workdays and calendar days as would have been if the employee had remained on full duty. Employees may reschedule their vacation with the approval of the department head, provided the rescheduling does not result in increased costs or lost time to the City for relief staff to cover the rescheduled vacation. 11.6.5 Return to Full Duty--Employees will be returned to a full-duty assignment as soon as possible following medical certification that the employee is able to resume the full duties of the classification with or without reasonable accommodation. 21 i~i :~t: ::i~ · ~: ,~ ! ?;,~, ~ :~, ?4~,ineers, Stationary Engineers, Local 39 Page 22 .!~ (7are--Employees accrue sick leave each year as defined in the sick ~:i~ Agreement. In recognition of Labor Code 233, employees are ,~,', half of their annual sick leave allotment, in any calendar year, for .~:mg medical consultation, treatment, or for caring of a sick family ,~ f"amily Member for Sick Leave as Family Leave Purposes~A ....... r~ as defined in Labor Code 233 section, shall include the t,r,use, child, mother, father, and eligible domestic parmer. ,~,,,~ .... the combined total of hours taken for family care purposes ~,abor Code 233 section shall not exceed half of the employee's ~mt of sick leave. Forty-eight hours of leave per year for this iA~'e of Leaye Sick Leave as Family Care may run concurrently with ' ",.,,~: permitted under federal or state law. '?~.vcedures~Leave usage forms and notification procedures will , used, provided the City reserves the right to take such action it ,:, :-'.sary to confirm or verify use of this leave. -.t~',ach employee may take leave without loss of pay for the purpose ~ral of any member of his/her immediate family, as defined below. ~,~mia--An employee may be granted up to a maximum of 24 hours of !cave per occurrence for the death or to attend the funeral of a family -:/i/,?r~ia An employee may be granted up to a maximum of 40 hours ~ ~i leave per occurrence for the death or to attend the funeral of a ~'~;,&:,' outside of California. ,)~ immediate Family for Bereavement Leave Purposes As used ,~c:ceavement leave purposes, immediate family is defined to be spouse, ,-..r, sister, grandparents, child, mother-in-law, father-in-law, brother- ' daughter-in-law, or son-in-law. In addition, the department 4 s~er..ln-law, ?~¥,:~t the above-described leave in the event of the illness or disability :;omeone other than those persons designated if, in the department t~::-:'~'~.~:~, there exists an extraordinarily close relationship between the ~,~t such person. The City may grant an employee in a permanent position a leave of ~,~' benefits not to exceed 1 year. A request for leave and the reason : :.~'¥-~fitted in writing and must be approved by both the department head ..~: Leave of Absence--Upon expiration of the approved leave, the i~!i be reinstated in former classification without loss of service credits c~:~.tbject to tess of the contracts with the benefit providers) accrued J,~ave. However, during the period of leave, the employee shall not ~;¢rvice credits nor shall the City continue contributions towards 22 Page 23 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 11.10 11.11 retirement plans. During this period the City shall not continue contributions toward group insurances, unless the leave is FMLA-qualifying. 11.9.2 Failing to Return from Leave--Failure on the part of an employee to return to work on the date scheduled shall be cause for termination. Pregnancy-related Disability Leave--As provided for in state law, employees may be granted leave up to the maximum period of time permitted by law for disabilities caused or contributed to by pregnancy, childbirth, or related medical conditions, or for reason of the birth of a child. The employee shall provide the City with medical verification of the pregnancy disability, including the anticipated length of absence and the anticipated return-to-work date. This leave may run concurrently with the provisions of the family medical leave act. 11.10.1 Temporary Transfer--Upon physician's advice, the employee may request a temporary transfer to a less strenuous or hazardous position carrying the same or lower salary in which the employee is qualified to perform. Nothing herein shall result in the displacement or transfer of other employees in permanent positions or the performance of unnecessary work. 11.10.2 Physical Examination--Where it is the opinion of the department head that the employee should be placed on leave sooner than prescribed by her physician due to the employee's inability to effectively or safely perform the duties of her regular position or of to one to which she has been, or could otherwise be temporarily transferred, the employee may be required to undergo an examination by a second physician. The cost of this examination shall be paid by the City and shall not be ordered without prior approval of the appointing authority. 11.10.3 Leave Utilization--The employee shall be entitled to utilize sick leave, vacation, or compensatory time off benefits on the same basis as other employees who are temporarily disabled. While the pregnant employee is on a paid leave status, service credits shall continue to accrue and the City shall continue payments toward group insurance and retirement coverage. 11.10.4 Returning from Leave--Upon expiration of the approved leave, the employee shall be reinstated to the former classification or to a comparable one if the former position is abolished during the period of leave and the employee would otherwise not have been laid off. Prior to the employee being reinstated, a statement from the attending physician indicating that the employee is physically capable of resuming the regular duties of the position will be required. Paternity Leave--As provided under the family medical leave act, an employee may request to be absent for a period of up to 12 weeks upon the birth or upon adoption of a baby. Unused but accrued vacation or compensatory time may be used to the extent available. Such leave runs concurrently with the family medical leave act leave. 23 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 24 11.12 11.13 Military Leave--Military leave shall be granted in accordance with the provisions of applicable state and federal law. All employees legally entitled to military leave shall provide the immediate supervisor with the information, within the limits of military orders or regulations, to determine when such leave shall be taken. The immediate supervisor may modify the employee's work schedule to accommodate the requirements applying to the leave. Jury Duty--Employees must notify their supervisors when called to jury duty. All time at jury duty will be applied toward the employees' regular workday. The employee must submit record of hours at jury duty. Given the many different shifts employees' work, modification of work hours for such jury duty will be left to the discretion of the department head or designee, and may be appealed to the Director of Human Resources. Article 12. Automatic Progression 12.1 Plant Operators-- 12.1.1 Treatment Plant Operator I to //--Any employee hired as an Operator I shall upon receipt of a valid Grade 11 certificate issued by the State of California shall be advanced to Operator 1I without additional City-required oral, written, or performance examinations. 12.1.2 Certification a Condition of Continued Employment-- 12.1.2.1 Grade II Operators--As a condition of continued employment, employees hired as an Operator I must obtain a valid Grade 1I certificate issued by the State of California or the certifying authority recognized by the State of California, within 2 years from the effective date of hire as an operator. If an employee fails to obtain this required certification within the 2-year period, the employee may be terminated from employment without fight of appeal. 12.1.2.2 Grade III Operators--Employees classified as a Plant Operator I1 must obtain and maintain a Grade 111 certificate issued by the State of California or the certifying authority recognized by the State of California, within 3 years of their appointment. If an employee fails to obtain this required certification within the 3-year period, the employee may be terminated from employment without fight of appeal. 12.1.2.3 Maintenance of Required Certification--If an employee classified as a Plant Operator I or II fails to maintain a valid, required Wastewater Plant Operator's certificate issued by the State of California or the certifying authority recognized the State of California, the employee may be terminated from employment without fight of appeal. 12.1.2.4 New Plant Operators Hired After 1/J/03--Commencing 1/1/03, all new Plant Operator II employees shall at the time of their employment, possess or obtain within 3 years of their employment as a Plant Operator 24 Page 25 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 12.2 Il, a valid Grade 111 Wastewater Treatment Plan Operator's certificate issued by the State of California or the certifying authority recognized the State of California. Permanent Plant Operator II employees hired prior to 1/1/03 shall be exempt from this provision so long as they maintain a valid Grade II certificate. Mechanic and Electrical Staff--The City may fill any position at the level it deems appropriate for Plant Mechanic I or Plant Mechanic 1I, and Plant Electrician I or Plant Electrician 11. It will also provide for alternate staffing/automatic progression for any plant mechanic and electrical staff that are appointed at the lower level of the classification series. This automatic progression for employees hired at the lower level will occur if all of the following conditions are met. The employee in the lower level classification must have: · Reached step 5 on the salary schedule. · Possessed a Grade II or higher CWEA Mechanical Technologist Certification or Electrical/Instrumentation Technologist Certification for at least one year. · Achieved "Above Standard" overall job performance ratings on at least 3 of the previous 5 performance evaluations. · If promoted, at the conclusion of one year, successfully completed a new probationary period. Article 13. Apprenticeship The Union and the City agree to continue the current Stationary Engineers Local 39 Apprenticeship Training Fund. Should management determine a 14th operator position is needed such position shall be designated as an Apprentice. There will be no more than one apprentice position at a time. Article 14. Personnel Practices 14.1 Probationary Periods-- 14.1.1 Duration--All original and promotional appointments shall be tentative and subject to a probationary period of not less than 12 months of actual service from the date of probationary appointment or promotion. 14.1.2 Rejection--The appointing authority may terminate a probationary employee at any time during the probationary period without fight of appeal in any manner and without recourse to the procedures provided in the grievance article of this Agreement. 25 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 26 14.2 14.3 14.4 14.5 14.1.3 Promotional Probation--An employee who has previously completed the probationary period and is rejected during a subsequent probationary period for a promotional appointment shall be reinstated to the former position from which the employee was promoted, if such position still exists. This section shall not be construed as to prohibit the City from discharging any employee during a subsequent promotional probationary period for those reasons and causes set forth in the discipline article of this Agreement. 14.1.4 Probation after Transfer--Employees who transfer to another division shall be required to undergo a new probationary period in a position into which transferred. If unsuccessful in the new probationary period, the voluntarily transferred employee may be terminated from City service. Employees transferred non-voluntarily shall be reinstated to their former position if unsuccessful in their new probationary period, if such position exists. 14.1.5 Probation after Return from Layoff--An employee who is laid off and subsequently appointed as a result of certification from an employment eligible list to a position of a different classification than that from which laid off, shall undergo the probationary period prescribed for the classifications to which appointed. Former probationary employees appointed from a reinstatement or re- employment list must serve the remainder of the probationary period in order to attain permanent status. Transfer--An employee may be transferred by the appointing authority from one position to another position in the same or comparable classification carrying essentially the same maximum salary for which the employee is qualified to perform. Promotion--The City shall endeavor to fill vacancies by promotion when in the best interest of the service. In the event the appointing authority determines to fill a vacancy by promotion, the Personnel officer prepares and administers an examination for those employees who meet the minimum qualifications. The names of the successful candidates shall be recorded in the order of their standing in the examination on an employment list. Closed promotional appointments shall be made from the first 4 candidates (the number may be unilaterally changed by City Council Resolution) on the employment list who are ready, willing, and able to accept the position offered. Employment Lists--Promotional lists shall become effective upon approval thereof by the Personnel officer. Employment lists shall remain in effect for 1 year unless sooner exhausted, and may be extended, prior to its expiration dates, by action of the personnel officer for additional 3-month periods, but in no event shall the list be extended for more than one additional year. If an appointment is to be made from an open-competitive list, the names of all persons on the list shall be certified. Removal of Names from Employment Lists--the City for any of the following reasons may remove the names of any person on an employment list. · The eligible person requests in writing that his/her name be removed. · The candidate fails to respond to a written offer of employment within 6 business days from mailing. 26 Page 27 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 14.6 14.7 · A subsequent report of an investigation is unsatisfactory. · The candidate has been passed over for appointment 3 times. · A candidate who rejects an offer of employment shall be removed from the employment list. Time Off for Examinations--Promotional examinations scheduled by the City during an employee's regular working hours may be taken without loss of compensation. Resignation and Reinstatement-- 14.7.1 Resignation--An employee desiring to leave the City in good standing shall submit a letter of resignation to the immediate supervisor no later than two weeks in advance of the effective date of separation; complete an exit interview; and receive a satisfactory final evaluation. 14.7.2 Reinstatement--A permanent employee who has resigned in good standing may be reinstated within two years of the effective date of resignation. Such reinstatement may be to a vacant position in the employee's former classification or to one in a comparable classification that does not carry a significantly higher rate of pay and that the former employee is qualified to perform. Reinstatement shall be made at the salary step approved by the appointing authority. The reinstated employee will serve the designated probationary period for that classification at which the employee is reinstated. Article 1 5. Reductions-in-force, Layoffs, and Re-employment 15.1 Council Determination--Whenever, in the judgment of the City Council, it becomes necessary in the interest of economy or because the position involved no longer exists or is no longer necessary or because of a material change in duties, organization, or shortage of work or funds, the City Council may abolish any position in the competitive service and layoff, reassign, demote, or transfer an employee holding such position. This action shall not be deemed a disciplinary act or an act requiting written charges. The appointing authority may likewise layoff an employee in the competitive service because of a material change in duties, organization, or shortage of work or funds. 15.2 Seniority--Seniority, for the purpose of layoff, is defined as length of continuous full- time regular employment within City service, and shall not include time spent in service on a provisional or temporary status. Seniority shall be retained, but shall not accrue during any period of leave without pay, except for authorized military leave granted pursuant to law. 15.3 Order of Layoff--When one or more employees in the same class in a City department are to be laid off, the order of layoff in the affected department shall be as follows: · Probationary employees in reverse order of seniority. · Permanent employees in reverse order of seniority. 27 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 28 15.4 15.5 15.6 15.7 Identical City Service Seniority--Should two or more employees have identical City service seniority, the order of layoff will be determined by classification seniority. Whenever two or more employees have identical classification seniority, a mutually agreeable random process shall determine the order of layoff. Layoff Notification--Employees shall be forwarded written notice, including reasons therefore, a minimum of 10-working days prior to the effective date of layoff by certified or registered mail, return receipt requested, or shall be personally served. An employee receiving said notice may respond, in writing, to the appointing authority. The employee's representative shall receive concurrent notice, and upon request, shall be afforded an opportunity to meet with the City to discuss the circumstances requiring the layoff and any proposed alternatives that do not include the consideration of the merits, necessity, or organization of any service or activity Reassignment in Lieu of Layoff- 15.6.1 Vacant Positions in City--In the event of layoff, the employee will be allowed to transfer to a vacant position that the City intends to fill in the same classification in any City department as follows. 15.6.2 Former Classification--In the event there are no vacant positions in the same classification in any department, the employee will be offered a vacant position in any classification at the same or lower salary level in which permanent status had formerly been held, first in the affected department and then Citywide. 15.6.3 Displacement--In the event there are no vacancies as listed above, the employee shall have the opportunity upon request to be assigned to any classification in the department at the same or lower salary level in which minimum qualifications have been met and a regular layoff procedure in the same or lower salary level shall apply. 15.6.4 Step Classification--Employees transferred, reassigned, or demoted under this section will be assigned in the new classification salary range to a step closest, but not exceeding, the employee's salary at the time of reclassification. 15.6.5 Employee Requests--An employee must request in writing the provisions of the Reassignment in Lieu of Layoff section, within 5-working days prior to the effective date of layoff. Layoffs-- 15.7.1 Exercising Rights--In the event an employee is not reassigned in lieu of layoff, as set forth above, the employee shall be laid off. If an employee elects not to exercise the rights in section Reassignment in Lieu of Layoff, the employee may be deemed to have been offered and to have declined such work and shall be laid off. 15.7.2 Accrued Leaves--Laid off employees are to be paid for accrued vacation and sick leave in accordance with this Agreement when separated as a result of a layoff. 28 Page 29 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 15.8 Layoff Re-employment and Reinstatement Lists-- 15.8.1 Reduction in Force Reclassification or Demotion--Probationary and permanent employees, who are reclassified and/or demoted as a result of a reduction in force, shall have their names placed on a classification reinstatement list, in order of their seniority. Vacant positions within the classification shall first be offered to employees on this list. 15.8.2 Reduction in Force Re-employment List--Employees who are laid off, shall have their names placed in order of seniority on a classification re-employment list that in the opinion of the personnel officer requires basically the same qualifications, duties, and responsibilities as those of the classification in which the layoff occurred. Vacant positions in such classifications shall be offered to eligible employees on the re-employment list that qualify for such vacancies prior to an open or promotional recruitment. 15.8.3 Duration and Removal from Reinstatement or Re-employment Lists--No name shall be carded on a reinstatement or re-employment list for a period longer than two years. Refusal to accept the first offer of reinstatement or re-employment within a classification shall cause the employee's name to be dropped from the list. Individuals not responding to written notification by certified or registered mail, return receipt requested, forwarded to their last known address, of an opening within 10-working days from mailing, shall have their names removed from either the reinstatement or re-employment list. 15.8.4 Probationary Rehires--Probationary employees appointed from a reinstatement or re-employment list must serve the remainder of their probationary period in order to attain permanent status. Article 16. Recreational Facilities and Classes 16.1 Admission to Classes--Employees shall be entitled to free admission to City recreation facilities and to free enrollment in up to 5 recreational classes during a 12-month period (lab fees or ingredient fees not included). 16.2 Use of Facilities--Employees using City recreation facilities and enrolled in City recreational classes shall engage in such activities on the employee's non-work time. Employee admission to recreation facilities and recreation classes shall be accomplished in conformance with the rules and regulations established by the source department. 29 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 30 A,i¢,e 17. Safety 17.1 Observance of Safety Rules and Regulations--Both the City and Union shall expend every effort to ensure that work is performed with a maximum degree of safety, consistent with the requirement to conduct efficient operations. 17.2 Safety Program--The City has established a safety program and representatives of the unit shall serve on the safety committee. 17.3 Safety Equipment--The City shall continue to supply employees with safety equipment required by the City and/or Cai/OSHA. All employees shall use City supplied safety equipment only for the purpose and uses specified under applicable safety roles and regulations. Article 1 8. Discipline 18.1 Action by City--The City may discipline, discharge, suspend, demote, or reduce in salary any permanent employee for reasons including, but not limited to, dishonesty; insubordination; incompetence; willful negligence; failure to perform work as required; or failure to comply with or violation of the City's roles regarding safety, conduct, or operations; chronic absenteeism; misstatement of fact on an application or other personal document; falsification of records; unfitness for duty; and absence without authorized leave. Any discharged, suspended, or demoted employee, or an employee whose salary has been reduced for disciplinary reasons, shall be furnished the reason for such action in writing. In the event an employee feels that the discharge, suspension, demotion, or salary reduction is unjust, the employee shall have the fight to appeal the case through the grievance procedure within 5-working days from the date of the actual disciplinary action. 18.2 Notice of Disciplinary Action--The City shall provide the affected employee with written notice prior to taking disciplinary action, except where circumstances dictate the City taking immediate action to remove the employee from the work place. In such cases, written notice, as set forth below, shall be provided the employee within 2-working days of the action. In instances where disciplinary action must be imposed immediately, the notice shall be provided the employee no later than 5-working days before the disciplinary action is to be effective. Where immediate disciplinary action has been imposed, such action will not become final until the aforementioned notice has been furnished the employee and the employee has been provided no less than 5-working days from the receipt of the notice to respond to the authority initially imposing the discipline. 18.2.1 Notice--In all cases, written notice of disciplinary action shall be served on the employee personally or by certified or registered mail, return receipt, with a copy of the notice to be placed in the employee's personnel file. The written notice shall contain the following information: · The type of disciplinary action recommended. · The effective date of the action proposed. 30 Page 31 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 18.2.2 18.2.3 · The reason or cause for the action and the rules, regulations, and/or policies violated. · That the employee shall be furnished all copies of all materials upon which the action is based. · That the employee has the right to respond either orally or in writing to the authority initially imposing the discipline. Appeal Rights--Once the proposed disciplinary action has been imposed, the affected employee shall have the right to appeal. Such appeals shall be filed directly at the fourth step of the grievance procedure set forth in this Agreement. Probationary Discharge--Probationary employees may be discharged for any reasons, which in the sole opinion of the City is just and sufficient. Such discharge shall not be subject to the grievance procedure, except under the conditions specified in Probationary Period article of this Agreement. Article 19. Grievance Procedure This grievance procedure shall be applied in resolving grievances filed by an employee covered by this Agreement. 19.1 Definition ofa Grievance--A grievance shall be defined as any dispute that involves the interpretation or application of any provision of this Agreement during its term, excluding all ordinances, resolutions, rules, and regulations, the contents of which are not specifically covered by the provisions of this Agreement. Such excluded ordinances and resolutions shall not be subject to this grievance procedure. 19.2 Time for Filing--A grievance shall be void unless it is filed in writing within 45-calendar days from the date upon which the City is alleged to have failed to provide a condition of employment that has been established by this Agreement, or within 45-calendar days from the time an employee might reasonably have been expected to have learned of the alleged failure. In no event shall a grievance include a claim for money relief for more than 45-calendar day period, plus such reasonable discovery period. 19.3 Informal Discussion with Employee's Supervisor - Step /--Before proceeding to the formal grievance procedure, an employee shall discuss the grievance with the immediate supervisor in private and attempt to work out a satisfactory solution. If the employee and the immediate supervisor cannot work out a satisfactory solution, the employee may then choose to represent himself or herself individually, or may request the assistance of the Union in writing to formally present the grievance. 19.4 Formal Written Grievance - Step 2--If the employee wishes to formally pursue the grievance, the employee shall present the written grievance to the supervisor's immediate superior within 15-calendar days after the date upon which the grieving employee informally discussed the grievance with the immediate supervisor. The written grievance shall specify the article, section, and/or subsection of the Agreement that is alleged to have been violated by the City and shall specify dates, times, places, persons, and other 31 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 32 19.5 19.6 19.7 19.8 19.9 19.10 19.11 19.12 facts necessary for a clear understanding of the matter being grieved. The supervisor's immediate superior shall return a copy of the written grievance to the employee with an answer in writing within 15-calendar days from receipt of the grievance from Step 1. Grievance to Department Head - Step 3--The department head or designee shall have 15- calendar days after receipt of the grievance to revieW and answer the grievance in writing. A meeting between the department head or designee and the grievant with his/her representative is required at this level unless waived by mutual Agreement. Waiver of Supervisory Review--If the grievance is not resolved after the informal discussion with the employee's immediate supervisor, the grievant and the department head or designee may, by mutual agreement, waive review of the grievance to the department head or designee. Informal Review by the City Manager - Step 4--Prior to the selection of an arbitrator and submission of the grievance for heating by an arbitrator, the City Manager or designee shall informally review the grievance and determine whether said grievance may be adjusted to the satisfaction of the employee. The City Manager or designee shall have 15- calendar days in which to review and seek adjustment of the grievance. Arbitration of Grievance - Step 5--In the event that the department head does not resolve the grievance, the grievant may within 30-calendar days after receipt of the department head's decision request in writing that an arbitrator hear the grievance. Selection of Arbitrator--The arbitrator shall be selected by mutual agreement between the City Manager or designee and the grievant or representative. If the City Manager or designee and the grievant or representative are unable to agree on the selection of an arbitrator, they shall jointly request the State Mediation and Conciliation Service to submit a list of 7 qualified arbitrators. The City Manager or designee and the grievant or representative shall then alternately strike names from the list until only one-name remains, and that person shall serve as arbitrator. Duty of Arbitrator--Except when an agreed statement of facts is submitted by the parties, it shall be the duty of the arbitrator to hear and consider evidence submitted and to thereafter make written findings of fact and disposition of the grievance that shall be final and binding upon the parties. The decision of the arbitrator shall be based solely upon the interpretation of the appropriate provisions of the Agreement applicable to the grievance and the arbitrator shall not add to, subtract from, modify, or disregard any of the terms or provisions of the Agreement. Power of the Arbitrator--The provisions for arbitration are not intended and shall not be construed to empower an arbitrator to change any condition of employment specifically covered by the Agreement or to revise, modify or alter in any respect any provision in the Agreement. Payment of Costs--Each party to a heating before an arbitrator shall bear own expenses in connection therewith. All fees and expenses of the arbitrator shall be borne half by the City and half by the grievant, except that the moving party must pay any cancellation charge for both parties if an arbitration session is canceled without sufficient notice to the arbitrator. 32 Page 33 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding 19.13 19.14 Effect of Failure of Timely Action--Failure of an employee to file an appeal within the required time period at any level shall constitute an abandonment of the grievance. Failure of the City to respond within the time limit at any step shall result in an automatic advancement of the grievance to the next step. Non-union Representation--In the event that an employee chooses to represent him/herself or arranges for representation independent of the Union, the department head and the City shall make no disposition of a grievance that is inconsistent with the terms and conditions of this Agreement. In the event an employee shall elect to go to a heating independently, the Union shall have the right to be a full and equal party to such proceeding for the purpose of protecting the interests of its member under the terms of this Agreement. Article 20. Past Practices and Existing Memoranda of Understanding 20.1 Working Conditions--Continuance of working conditions and practices not specifically provided herein, shall not be guaranteed by this Agreement. 20.2 Prior Agreements This Agreement shall supersede all existing and prior Memoranda of Understanding, side letters, and agreements between the City and the Union. 20.3 Changes--No changes in this Agreement or interpretation thereof (except by decision of the Personnel Board and City Council in accordance with the applicable sections of this Agreement) will be recognized, unless agreed to by the appointing authority and the Union. Article 21. Employees Covered Provisions of this Agreement apply only to the full-time regular employees represented in Unit D, as identified in Appendix A. Article 22. Severability Should any section, clause, or provision of this Agreement be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of those sections, clauses, or provisions shall not nullify the remaining portions. Those remaining portions shall be in full force and effect for the duration of this Agreement. In the event of such invalidation, the parties agree to meet and confer concerning substitute provisions for those terms rendered and declared illegal. Article 23. Term of the Memorandum of Understanding This Agreement shall become effective only upon approval by the City Council and upon ratification by the members of this unit and remain in full force and effect to and including 12/31/07. 33 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 34 Article 24. Signatures Signed on this date~~.At~ For the Urdon: / For the City: F:~ile Cabinet~EERelationsXStationary-Op EngWIOUhMOU4.doc 34 Page 35 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Appendix A Operating Engineers, Local 39 Classifications Those classifications in the International Union of Operating Engineers, Local 39 unit are the following: Apprentice Operator Plant Electrician I Plant Mechanic I Environmental Compliance Inspector Laboratory Chemist Lead Plant Mechanic Plant Mechanic II Plant Operator I Plant Operator II Plant Electrician II Senior Environmental Compliance Inspector Utility Worker 35 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 36 Appendix B Salary Adjustments B. 1 Compensation Adjustments--Salary rates are set forth and effective the payperiod including 1/1 of each year. The specific increases include equity and are outlined based on the City's standard survey agencies and methodology to the 60t~ percentile or median, whichever is greater. Only those benchmarked classifications will be surveyed. B.2 Labor-management Committee--During the first year of the agreement, a labor-management committee will review compensation survey classifications. B.2.1 Makeup--The committee will be comprised of three representatives from the City and three representatives from the Union. B.2.2 Meetings--During the first year of the Agreement, the labor-management committee will begin meeting by 11/1 and conclude its work by 12/15. B.2.3Data-~Raw classification data, not salary data, will be collected indicating those classifications with matching criteria. Not all classifications will be surveyed, as the data may not be available. ERS website will be used first, then IEDA website, and finally the individual cities, as appropriate. B.2.4 Job Classes--The committee will assess matching job classes to determine applicability for the City of South San Francisco classes, and any linkages that may be appropriate. B.2.5 Confidential Data--Information will be confidential; therefore all work is strictly confidential and may not be discussed until completed. B.2.6 Subsequent Years--During subsequent years of the agreement, the City or the Union may request that the committee meet one additional time to review benchmarked classifications to assess continued applicability for the City of South San Francisco classes. B.3 Benchmarked Classifications--Below is a list of classifications within the Unit that are benchmarked. The benchmarked classifications will be used for salary and total compensation surveys, and adjustments for the benchmarked classification will also be received for the linked classification. Classifications may be added to this list, as appropriate, and as positions change, benchmarking or linkages may also change. Classifications Links Environmental Compliance Inspector... Senior Environmental Compliance Inspector, Laboratory Chemist Plant Electrician II ................................ Plant Electrician I Plant Mechanic II .................................. Lead Plant Mechanic, Plant Mechanic I, Utility Worker Plant Operator 11 .................................... Plant Operator I B.4 Apprentice Operator ................................ As determined by Union Policy See below Apprentice Operators shall be paid no less that the following percentage of the current journey (Plant Operator II) rate of pay. 1st 12-month period ........................ 65% 3rd 6-month period ......................... 70% 4th 6-month period ......................... 75% 5th 6-month period ......................... 80% 6th 6-month period ............................... 85 % 7th 6-month period ............................... 90% 8th 6-month period ............................... 95 % Thereafter, at the journey-level plant operator rate of pay. 36 Page 37 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Appendix C Certification Premiums Those classifications listed below are the Plant classifications that are eligible for the following certification premiums, which shall be above the employee's actual hourly rate of pay. Certification Premiums Classifications Grade H Grade III Grade IV Grade V Apprentice Operator ........................................... NA NA NA NA Plant Mechanic I ................................................. 4.00% NA NA NA Plant Electrician I ............................................... 4.00% NA NA NA Environmental Compliance Inspector ................ 4.00% NA NA NA Instrumentation Technician ................................ NA 4.00% NA NA Laboratory Chemist ............................................ NA 4.00% NA NA Lead Plant Operator ............................................ NA 5.00% NA 10.00% Lead Plant Mechanic .......................................... NA 4.00% NA NA Plant Mechanic II ................................................ 4.00% NA NA NA Plant Operator I .................................................. NA NA NA NA Plant Operator Il ................................................. NA 5.00% 7.50% NA Plant Electrician II .............................................. 4.00% NA NA NA Senior Environmental Compliance Inspector ..... NA 4.00% NA NA Utility Worker .................................................... NA NA NA NA 37 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Page 38 Appendix D Side Letter-Contracting Work At such times that the regular workload may preclude the use of existing staff to undertake special or emergency maintenance projects, Management will consult with Unit members prior to the contracting out of Unit work. Plant employees have been and will continue to be offered overtime opportunities as they arise. Management is responsible for monitoring the backlog of work to ensure that staff resources are not overburdened. 38 Page 39 City of South San Francisco International Union of Operating Engineers, Stationary Engineers, Local 39 Memorandum of Understanding Appendix E Staff Report Operating Engineers, Local 39 Salary and Benefits 1. Include a five-year agreement, ending 12/31/2007. 2. Modify retirement benefits to provide 2.7% retirement formula at age 55 benefit by the payperiod including 12/31/03 by PERS or alternate retirement system. 3. Adjust compensation by the standard comparison agencies compensation and total compensation salary survey by 1/1/of each year of the agreement. 4. Adjust lead operator compensation by 2.5% in Year 1 and again in Year 2 of the agreement. 5. Provide for a small labor-management committee to review compensation agencies and comparison data each year prior to actual survey being conducted. 6. Eliminate all paid family care leave and medical appointment leave. 7. Modify compensatory time provision to include capping and payoff. 8. Modify call-back provision to compensate for 4 hours on non-workdays. 9. Formalize the paying of mandatory and voluntary certification and testing fees. 10. Formalize the 9/80 flexible work schedules. 11. Formalize the paying of mandatory continuing education costs. 12. Provide for alternate staffing in the electrical and mechanical classifications. 13. Incorporate previously agreed-upon language into this MOU revision. 14. Modify language to eliminate unclear wording, such as for concurrent retirement benefit eligibility, disability insurance program, sick leave as family care, leaves of absence, disability leave, holiday pay, purchasing medical insurance for eligible dependents after retirement, definitions, work schedule posting, etc. 15. Change some class description titles to better accurately reflect duties and labor market. 16. Modify salaries for the period of January 1, 2003 through December 31, 2003 to include equity adjustments in the first year. Salary surveys will be conducted in subsequent years. Compensation for Year 1 will be changed as follows. Title 1/03 Plant Electrician I and I1 .............................................................. 3.76% Plant Mechanic I and 1I and Utility Worker ........................................ 3.02% Environmental Compliance Inspector, Senior ECI, and Chemist ............... 6.09% Plant Operator I and 1I, and Apprentice Operator ................................. 0% 39 DATE: TO: FROM: SUBJECT: February 12, 2003 Honorable Mayor and City Council Director of Finance Revisions to Residential Building Permit Fees RECOMMENDATION It is recommended that the City Council approve the attached budget amendment resolution amending the Master Fee Schedule to adjust fees for existing residential building permits. BACKGROUND/DISCUS SION On January 22, 2003, the City Council approved staff's recommended midyear fee schedule changes. In that staff report, an attachment for revisions for building permit fees related to commercial and residential construction was included, but a page for existing residential building permit fees was inadvertently left out. Staff is therefore bringing back those building permit fee changes for Council's approval. Adopting the attached fee changes will allow for a continuation of the City's practice of charging a lower fee for building permits for existing residential remodeling projects than for new construction. These changes are consistent with the recommendations made at the Study Session on November 6, 2002. In addition, one error was caught under the Fire fee changes submitted to the City Council on January 22, 2003: Director of Finance · On page 6, under Miscellaneous Fire Prevention Fees, for "Fire plan checking-fire protection," the fee should read "65% of the Fire Construction Permit fee." This percentage reflects no change from current practice. By: Approved: ~,~?~_~ Michael A. Wilson City Manager Attachment: Resolution Fee Changes RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE MASTER FEE SCHEDULE AND AMENDING THE 2002-2003 OPERATING BUDGET (NO. 03-16) WHEREAS, on January 22, 2003, the City Council approved staff's recommended midyear fee schedule changes; and WHEREAS, in that staff report, an attachment for revisions for building permit fees related to commercial and residential construction was included, but a page for existing residential building permit fees was inadvertently left out; and WHEREAS, staff desires to amend the Master Fee Schedule to lower fees for existing residential building permits, as attached hereto as Exhibit A; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council approves the Master Fee Schedule and amends the 2002-2003 Operating Budget (No. 03-16). I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S:\Current Reso's\1-22-03budget.amendment. reso.doc Exhibit A BUILDING PERMITS FEES FOR EXISTING RESIDENTIAL BUILDINGS Building Permits based on Total Valuation Up to $500 $501 to $2,000 $2,001 to $25,000 $25,001 to $50,000 $50,001 to $100,000 $100,001 to $500,000 $500,001 to $1 Million Greater than $1 Million $20.75 $20.75 for the first $500 in value plus $2.75 for each additional $100 in value or fraction thereof. $61.75 for the first $2,000, plus $12.50 for each additional $1,000 in value or fraction thereof. $345.25 for the first $25,000, plus $9.00 for each additional $1,000 in value or fraction thereof. $568.00 for the first $50,000, plus $6.25 for each additional $1,000 in value or fraction thereof. $876.25 for the first $100,000 plus $5.00 for each additional $1,000 in value or fraction thereof. $2,795.00 for the first $500,000, plus $4.25 for each additional $1,000 in value or fraction thereof. $4,850.00 for the first $1 Million, plus $2.75 for each additional $1,000 in value or fraction thereof. SPECIAL ACTIVITY PERMITS Asbestos removal Flammable or combustible liquids; remove, install, construct, alter or abandon an underground or above ground tank Hazardous materials; install, repair, abandon, remove, place out-of- service, tanks or piping, close or substantially modify a storage facility Bowling pin or alley refinishing using a flammable/combustible liquid Candles or open flames in assembly areas Carnivals and fairs Explosives or blasting agents Fireworks displays Open burning Temporary membrane structures (tents) Temporary permit (less than 90 days) Failure to obtain a permit MISCELLANEOUS FIRE PREVENTION FEES Application for use of alternate methods of protection Emergency response DUI cost recovery Emergency response hazmat cost recovery Investigations Fire plan checking-fire and life safety Fire plan checking-fire protection systems Additional fire plan review Fire watch Key box service Preventable false alarms Microfilming Record Researching and Copying $125.00 for each location/building $125.00 for each tank or task $125.00 for each for each tank or task $125.00 $125.00 for each event $125.00 for each event $125.00 for each event $125.00 for each event $125.00 for each event $125.00 for each structure $85.00 for each task/activity Two times the permit fee $250.00 per request $1000.00 per hour $1000.00 per hour $100.00 per hour 40% of the Building Permit fee 60% of the Fire Construction Permit fee $100.00 per hour $100.00-$1000.00 per hour $50.00 per location/building $100.00 2"d alarm $200.00 3rd alarm $300.00 4th and other additional alarms within 12 months of the first preventable alarm 5% of the Building/Fire Permit fee. [October 5, 1983; 0:934-83] $0.25 for the each page copied (see note on research -- page 5) StaffReport DATE: TO: FROM: SUBJECT: February 12, 2003 The Honorable Mayor and City Council Director of Public Works FUNDING FOR SOUTH SAN FRANCISCO FERRY SERVICE PORTION OF NEW STATE BRIDGE TOI J, REVENUES FROM A RECOMMENDATION: It is recommended that the City Council adopt a resolution to support the inclusion of capital and operating funds for South San Francisco ferry service in the proposed State Bridge Toll Expenditure Plan as top priorities and the inclusion of capital and operating funds for South San Francisco ferry service in the proposed Transportation Expenditure Plan for the San Mateo County Sales Tax Extension. It is further resolved that the City Council of South San Francisco supports the San Francisco Bay Area Water Transit Authority's Implementation and Operations Plan that recommends enhancing the region's public transit system by creating new ferry service to-and-from South San Francisco. BACKGROUND/DISCUSSION: The ferry service will be an important component of the City of South San Francisco's transportation network providing a new cost-effective and environmentally responsible transit option between the Peninsula and the City of San Francisco. South San Francisco's development plans for the area in and around Oyster Point depend upon effective transportation access. Home to more than 50 biotech companies who employ more than 6,500 bioscience workers, South San Francisco is the "Biotechnology Capital of the World". More than 1,000 new bioscience .jobs are expected to be created in the City in 2003. Most of the bioscience companies along with other major companies like Hitachi, Toshiba and UPS are located near the site of the proposed Oyster Point ferry terminal. The City of South San Francisco will be undergoing $436 million of new commercial and residential construction in the next two years. The San Francisco Bay Area Water Transit Authority (WTA), a regional transit agency created by the California Legislature, has developed and delivered to the California State Legislature a comprehensive strategy to enhance water transit service with environmentally friendly ferry service. RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION IN SUPPORT OF FUNDING FUTURE SOUTH SAN FRANCISCO FERRY SERVICE FROM A PORTION OF NEW STATE BRIDGE TOLL REVENUES AND THE SAN MATEO COUNTY SALES TAX EXTENSION AND SUPPORTING THE SAN FRANCISCO BAY AREA WATER TRANSIT AUTHORITY IMPLEMENTATION AND OPERATIONS PLAN FOR CREATING SOUTH SAN FRANCISCO FERRY SERVICE WHEREAS, ferry service will be an important component of the City of South San Francisco's transportation network, providing a new cost-effective and environmentally responsible transit option for the City of South San Francisco; and WHEREAS, the City of South San Francisco's development plans for the area in and around Oyster Point depends upon effective transportation access; and WHEREAS, the City of South San Francisco is the "Biotechnology Capital of the World" and home to more than 50 biotech companies employing more then 6,500 bioscience workers, a 155 percent increase since 1995; and WHEREAS, most of these bioscience companies and workers are located near the site of the proposed Oyster Point ferry terminal; and WHEREAS, other major companies like Hitachi, Toshiba and LIPS also are located near the site of the proposed Oyster Point ferry terminal; and WHEREAS, the City of South San Francisco is expected to undergo $436 million of new commercial and residential construction in the next two years; and WHEREAS, the San Francisco Bay Area Water Transit Authority (WTA), a regional transit agency created by the California Legislature, has developed and delivered to the California State Legislature a comprehensive strategy to enhance water transit service with environmentally friendly ferry service; and WHEREAS, the WTA's ridership studies, projected to the year 2025, are based in part on development plans such as the plans for the City of South San Francisco, which will result in more people living and working along shoreline property; and WHEREAS, creating significant increased demand for ferries and opportunities for transit- oriented smart-growth; and WHEREAS, the increase in development will create an increase for ferry service and transit oriented development opportunities; and WHEREAS, in 2003, the California Legislature will review and approve a toll increase expenditure plan through legislation for submission to the voters for approval in 2004; and WHEREAS, in 2003, the County of San Mateo will produce a Transportation Expenditure Plan for the County's sale tax extension scheduled to take effect in 2009; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby supports: 1. The inclusion of capital and operating funds for South San Francisco ferry service in the proposed State Bridge Toll Expenditure Plan as top priorities; and o The inclusion of capital and operating funds for South San Francisco ferry service in the proposed Transportation Expenditure Plan for the San Mateo County Sales Tax Extension. BE IT, FURTHER RESOLVED that the City Council of the City of South San Francisco supports the San Francisco Bay Area Water Transit Authority' s Implementation and Operations Plan, which recommends enhancing the region's public transit system by creating new ferry service to- and-from South San Francisco. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ,2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: S:\Current Reso'sL2-12fstate.bridge.toll.rev.res.doc ATTEST: City Clerk South g ,n Francisco Chamber of Commerce 213 Linden Avcnuc South San Francisco, Ca. 94080 650 588-1911 FAX 588-1529 E-mail ssfchmbr (~ix.netcom.co m RESOLUTION NO. 012103 RESOLUTION IN SUPPORT OF FUNDING FUTURE SOUTH SAN FRANCISCO AND REDWOOD CITY FERRY SERVICE FROM A PORTION OF NEW STATE BRIDGE TOLL REVENUES AND SAN MATEO COUNTY SALES TAX EXTENSION REVENUES, AND SUPPORTING THE' SAN FRANCISCO BAY AREA WATER TRANSIT AUTHORITY'S IMPLEMENTATION AND OPERATIONS PLAN FOR CREATING THOSE FERRY SERVICES. Whereas, Ferry service will be an important component of South San Francisco's and Redwood City's transportation network, providing a new cost-effective and environmentally responsible transit option between the Peninsula and the City of San Francisco; and Whereas, South San Francisco's development plans for the area in and around Oyster Point depend upon effective transportation access; and Whereas, the City of South San Francisco has approved the creation of thousands of new jobs near the site of the proposed ferry terminal; and Whereas, There are other commercial and residential development projects planned in South San Francisco that would be served by new ferry service; and Whereas, The San Francisco Bay Area Water Transit Authority (WTA), a regional transit agency created by the State of California, has developed and delivered to the California Legislature a comprehensive strategy to enhance water transit service with environmentally friendly ferry service, including recommendations for new ferry service at both South San Francisco and Redwood City; and Whereas, The WTA's ridership studies, projected to the year 2025, are based in part on development plans such as the plans for South San Francisco, which will bring more people living and working along shoreline property, thus creating significant increased demand for ferries and opportunities for water-transit-oriented smart-growth; and Whereas, in 2003, the California Legislature will review and approve a toll increase expenditure plan through legislation for submission to the voters for approval in 2004; and Whereas, In 2003, the County of San Mateo will produce a Transportation Expenditure Plan for the County's sales tax extension scheduled to take effect in 2009; NOW, THEREFORE, BE IT RESOLVED that the South San Francisco Chamber of Commerce supports: the inclusion of capital and operating funds for South San Francisco and South San Francisco ferry services in the proposed State Bridge Toll Expenditure Plan as top priorities; and the inclusion of capital and operating funds for South San Francisco and Redwood City ferry services in the proposed Transportation Expenditure Plan for the San Mateo County Sales Tax Extension BE IT FURTHER RESOLVED that the South San Francisco Chamber of Commerce supports the San Francisco Bay Area Water Transit Authority's Implementation and Operations Plan that recommends enhancing the region's public transit system by creating new ferry service to-and-from South San Francisco and Redwood City; and BE IT FURTHER RESOLVED that the South San Francisco Chamber of Commerce urges the implementation of direct ferry service between Oyster Point and the East Bay, and supports the additional study of that service being performed by the WTA and the City of South San Francisco. Adopted by the South San Francisco Chamber of Commerce Board of Directors at a regular meeting held on January 21, 2003. Paul Formosa, President Greg Cochran, Executive Director TOTAL P.03 DATE: February 12, 2003 TO: Honorable Mayor and City Council FROM: Director of Parks, Recreation and Maintenance Services SUBJECT: Resolution Approving the BART Corridor Linear Park Master Plan RECOMMENDATION It is recommended that the City Council adopt a resolution approving the BART Corridor Linear Park Master Plan. BACKGROUND/DISCUSSION The South San Francisco General Plan and the South San Francisco BART Transit Village Plan indicate that the area over the BART-SFO right-of-way shall be dedicated as a Linear Park. The Linear Park Project is a key component to the city's long-term planning and community outreach programs. The Linear Park (2.85 mile corridor) would generally follow the BART-SFO right-of- way through the city. The project would establish a city-wide pedestrian and bike trail, with park amenities. The park would link the South San Francisco BART Station with the surrounding residential neighborhoods, the employment centers in the east of US 101 area, downtown South San Francisco, the San Francisco Bay Trail, and other Peninsula cities. In March 2002, the City of South San Francisco was awarded the Transportation of Livable Communities (TLC) funding of $75,000.00 from the Metropolitan Transportation Commission (MTC) to create and prepare concept plans for a Linear Park and undertake a comprehensive Community Outreach Program. MTC's Transportation of Livable Communities (TLC) Program provides planning funds for small-scale transportation projects (such as streetscapes and pedestrian-, transit-, and bicycle-oriented developments) that can help revitalize local communities and town centers. TLC planning projects typically include extensive community outreach and visioning, concept plans and drawings, construction cost estimates, and implementation plans. As a result, the city secured the services of Callander Associates, Landscape Architecture, Inc., to conduct a series of public meetings, as well as hold discussions and provide presentations to the various project stakeholders, including: Bay Area Rapid Transit (BART), San Mateo County Transit (Sam Trans), San Francisco Public Utilities Commission (SFPUC), City/County Association of Governments of San Mateo County (C/CAG), San Mateo County Flood Control To: Honorable Mayor and City Council Date: February 12, 2003 Subject: BART Corridor Linear Park Master Plan Page 2 District, South San Francisco Boys and Girls Club, South San Francisco Unified School District, and of course, City of South San Francisco. Throughout this process safety for pedestrians and bicyclists has been top priority. Therefore, as funds become available, the first phase of the project would be to provide safe crossings at each interSection along the route, i.e. Huntington Avenue, Spruce Avenue, Orange Avenue, Antoinette Lane and Chestnut Avenue, and McLellan Drive. It should be noted that at the time of this writing, the city has submitted a grant application to C/CAG for funding to assist with the construction of improvements to the Orange Avenue intersection. If successful, these improvements could be realized in the near future. The second phase of the project would focus on lighting and amenities, while the final phase of the project would be completion of the landscaping. SUMMARY At their regular meeting of January 23, 2003, the Parks and Recreation Commission unanimously approved the proposed BART Corridor Linear Park Master Plan. The proposed Master Plan is a solid reflection of the input received from the public and the project stakeholders. It will serve as a resource to secure funding and guide the city over the next several months/years towards completion of the entire project. This evening, Brian Fletcher of Callander Associates will present to the City Council an overview of the process and the proposed BART Corridor Linear Park Master Plan. FUNDING The current total cost estimate for completion of the entire Linear Park is $6.4 million. It is not anticipated that General Fund dollars will be expended on this project. Instead, staff will pursue additional grant funds and potential developer fees to move forward with construction as soon as possible. .._~a/rr~Nagel(, Direc't~-oLP~s, Rec~reation and Maihte-'nance ~'~ices Approved: 19lichael~*~~ A~/~A. Wilson/~ City Manager Attachments: 1. Resolution 2. Master Plan RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE BART CORRIDOR LINEAR PARK MASTER PLAN WHEREAS, staff recommends approval of the BART Corridor Linear Park Master Plan, as attached hereto as Exhibit A; and WHEREAS, the current total cost estimate for completion of the entire Linear Park is $6.4 million; and and WHEREAS, it is not anticipated that General Fund dollars will be expended on this project; WHEREAS, instead, staffwill pursue additional grant funds and potential developer fees to move forward with construction as soon as possible. WHEREAS, at their regular meeting of January 23, 2003, the Parks and Recreation Commission unanimously approved the proposed BART Corridor Linear Park Master Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the BART Corridor Linear Park Master Plan. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the __ day of ., 2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: C:~DOCUM E~ I \cmorganXLOCALS- 1 \TempL?.- 12-03 BART.res.doc City Clerk South San Francisco BART Linear Park Master Plan January 2003 City of South San Francisco Parks, Recreation and Maintenance Services Project Introduction The anticipated opening of the BART SFO Extension Project in 2003 will effectively connect the cities of South San Francisco, San Bruno, Millbrae and the San Francisco International Airport with the widely used BART train system. Throughout the City of South San Francisco, the BART trains will be underground; leaving an area above ground that provides an excellent opportunity for a multi-use bikeway and linear park. This area consists of a 2.85-mile corridor, which bisects the City from north to south and is generally a continuous fifty feet wide. With BART planning on constructing a continuous bike path along this corridor, the City has sought to enhance the pathway by creating a linear park. The remainder of the right of way, not used by the pathway, will be enhanced with landscape features such as turf areas, shade and accent trees, shrub massings, minor graded mounds, seating areas, trail connections, improved street crossings, signage, and more. These improvements will provide necessary buffer space, increase safety and add recreational opportunities for the commtmity, while greatly enhancing the experience for those using the trail strictly for commuting. The opportunity is available with the linear park to create a bridge between residents, commuters, and recreationalists within these communities to the newly constructed BART stations, effectively broadening the range of non-motorized transportation on the Peninsula. The realization of this transit corridor park will create an important non-motorized transportation alternative for this community while adding to the recreational, visual and other qualities of life. History The highly publicized BART SFO extension project is well under construction with estimated completion within the next year. The project effectively extends the reach of BART trains to the cities of Colma, South San Francisco, San Brtmo, and Millbrae with a spur off the main line to the San Francisco International Airport. The land being used for the new alignment historically was part of a Southern Pacific Railroad line that ran from San Jose into San Francisco. The mainline was rerouted and the old alignment was abandoned until BART purchased the right of way in 1996 for construction of the extension. The majority of the train tracks within South San Francisco are subsurface, leaving an outstanding surface opportunity. Current BART construction within the City includes many supporting structures, a station at the northern City limits, and a San Brtmo station adjacent to the Tanforan Shopping Center just south of the City limits. For nearly a decade, the City of South San Francisco has anticipated the development of the Linear Park associated with the new BART Station. In October 1997, the City Council approved a Comprehensive Agreement between BART and the City of South San Francisco relating to the BART/SFO Airport Extension. Within the Agreement, BART and the City acknowledge that BART and SamTrans have entered into an agreement whereby the transit agencies will cooperate to prepare environmental review documents and obtain approvals and funding to implement a bike path along 1 South San Francisco BART Linear Park Master Plan the entire length of the project. The City agrees to cooperate with the transit agencies in their effort to secure funding. The Comprehensive Agreement contains wording indicating that the bike path will contain amenities such as benches, lighting, minimal landscaping including sod and occasional trees. The City has also funded and supported several planning efforts to plan for the creation of a Transit Village and a citywide linear park. The BART Transit Village Plan and Ordinance is designed to create an active pedestrian oriented center in the City associated with the newly constructed South San Francisco BART Station. The Linear Park was introduced to residents at community meetings during the General Plan Update process. The Linear Park is a designated land use in the South San Francisco General Plan, adopted in October 1999. In 2002, planning for the linear park continued with the hiring of Callander Associates to complete an initial design and cost estimation of the project to determine the magnitude and design possibilities. This plan was then utilized for the City's application, and subsequent award, of a Metropolitan Transportation Grant to continue the planning efforts by developing this Linear Park Master Plan. This Master Plan represents the culmination of an extensive planning effort designed to analyze the site, develop the park's program, inform and involve the public, and develop park designs to guide future development. Project Partners One major goal for the Master Planning process was to involve the numerous interested parties throughout the design process. This collaborative approach was designed to maximize project understanding and support. Several techniques were used to garner this involvement from project newsletters and updates, steering committee and stakeholder's meetings, site tours, and public workshops. The groups involved include: The South San Francisco Community: A series of three public workshops were held to inform the public about the project/process, determine desired park elements, and to review and refine the design plans. Metropolitan Transportation Agency (MTC): The master plan was made possible in part from a MTC Transportation for Livable Communities planning grant. MTC staff was invited to and attended many of the stakeholder and community meetings. BART / SamTrans: The City has strived to work closely with BART/SamTrans, the prime property owners, to coordinate the alignment of the bike path within the corridor and coordinate linear park elements associated with the bike path. Formal agreements will need to be prepared between the City and BART/SamTrans for joint use of the property and maintenance. City Departments: The project Steering Committee, which met on several occasions (see Appendix for meeting notes) was comprised of members from various City departments including The Parks, Recreation and Maintenance Services, Planning, Engineering, Fire, and Police to ensure input and agreement from all departments. 2 South San Francisco BART Linear Park Master Plan San Francisco Public Utilities Commission (SFPUC): The path occasionally ventures onto San Francisco Public Utilities Commission (SFPUC) property, whereas formal agreements with the City will need to be prepared allowing for joint use and maintenance of the property. Adjacent Land Uses: Private owners of adjacent property have given input in public workshops and private meetings with the Boys and Girls Club and the principals from SSF High School and Los Cerritos Elementary School provided input specific to those areas. Final recommendations will be needed from the SSF Unified School District. Flood Control District: Conversations with the Flood Control District have generated initial support for shared use of the maintenance road for a bike path. It is used only about twice a year for maintenance vehicles. City and County Area Governments (C/CAG): The plans were presented to C/CAG on August 22, 2002. Concerns for street crossing safety have been directly responded to in the final preferred plans. Planning Process The planning process consisted of four phases. Public input was gathered throughout this process. Site Analysis and Program Development: Extensive site visits provided designers with information key to the development of an initial concept plan. This site research gave the design team a thorough understanding of many of the issues at stake. From there, the program development stage helped prioritize amenities and identify connections and any areas that may be problematic. Concept plans were developed and presented to the community at the first public workshop on August 6, 2002. This first "orientation" workshop helped familiarize the community with the project as well as provide input for further plan development. Preliminary Designs: Comments were taken from the public and integrated into the preliminary design plans. These plans were once again presented to the community on October 22, 2002. Preferred Plan: Feedback from the public and meetings with stakeholders' facilitated the development of the preferred design plan, which the public reviewed a third time on December 17, 2002. Master Plan: The master plan originated from these initial planning efforts and is the stepping stone that will guide construction drawings, and finally construction of the SSF BART Linear Park. South San Francisco BART Linear Park Master Plan Goals and Objectives The following goals and objectives originated from meetings with various stakeholders, steering committee meetings, and public workshops. · Create safe road crossings and highlight bike path intersections to ensure visibility of pedestrians from vehicles. Maintain nighttime visibility throughout the park while eliminating excess light and glare that may interfere with neighboring residents. · Provide an interesting, comfortable, and enjoyable experience for the park user by providing seating areas, interpretive areas, informational kiosks, and easy to follow signage. · Integrate the experiences of both the commuter and the recreational user. · Connect trail users to community centers, parks, schools, hospitals, corporations, downtown, and commercial districts. Proposed Development Plan The following outline provides an overview of existing conditions, opportunities and constraints, and proposed improvements for each section of the linear park. 1. SAN BRUNO BART STATION TO SPRUCE AVE. Existing Conditions · Adjacent San Bruno BART station across Huntington Ave. · Future BART facility south of Spruce · Narrow R.O.W. and steep cross- grade south of Spruce Proposed Development Program · Proposed trailhead at Huntington Ave. with informational kiosk, benches, ornamental trees and shrubs · Safe crossing to the San Bruno BART station across Huntington Ave. · Centered bike path between proposed BART facility and existing warehouse · Proposed fencing to deter trespassing onto BART facility property South San Francisco BART Linear Park Master Plan 2. SPRUCE AVE. Existing Conditions · 4 lane, 2-way traffic · No existing traffic signal or stop sign · Heavy traffic Proposed Development Program · Proposed pedestrian activated signal · Colored concrete crosswalk proposed · Sidewalk widened on north side 3. SPRUCE AVE. TO W. ORANGE AVE. Existing Conditions · Historic cut-stone bridge north of Spruce Ave. · SFPUC maintenance road off Spruce Ave. · Adjacent Los Cerritos Elementary School playground Proposed Development Program · Interpretive panels describing cut- stone bridge and restored wetland area north of Spruce Ave. · Proposed shared use of SFPUC maintenance road · Potential link to SSF High School · Low, thorny shrubs and fence along playground for safety of children 5 South San Francisco BART Linear Park Master Plan Proposed Development Program · Reconfigured Boys and Girls Club parking lot · Eliminated 2-3 Eucalyptus trees to direct bike path around BART sump · Eliminated row of parking to direct bike path east of BART ventilation structure · Proposed dog park north of BART ventilation structure · Enhanced connection to shopping center · Directed bike path from Antoinette Lane to existing signaled intersection at E1 Camino Real 6. CHESTNUT STUDY AREA Existing Conditions · Current planning effort proposing to close off Antoinette Lane north of Chestnut Ave · Current planning effort proposing to extend Oak Ave. to E1 Camino Real 7 Proposed Development Program · Bike path directed along E1 Camino Real for commuters · Remove on-street parking to provide sidewalk, pathway, and buffer planting · Bike path directed along Mission Road for recreational use · Underpass proposed at E1 Camino Real under proposed Oak Ave, extension · Existing linear park path at mission road widened for multi-use bike trail South San Francisco BART Linear Park Master Plan 7. CHESTNUT STUDY AREA TO SSF BART STATION Proposed Development Program · Proposed shared use of Flood Control District maintenance road for bike trail · Proposed pedestrian bridge over Colma Creek Channel to E1 Camino Real · Proposed pedestrian bridge over Colma Creek Channel to Kaiser hospital · Potential trailhead at Mission Road and Sequoia Ave. · Bike path along Mission Road in front of SSF BART station · Colored concrete crosswalks and widened sidewalks along McLellan Ave. Existing Conditions · Colma Creek Channel and Flood Control District maintenance road adjacent to BART R.O.W. · Kaiser hospital across channel from bike path Site Furnishings and Landscape Concept Throughout the linear park site furnishings such as benches, kiosks, interpretive panels, and trash receptacles complete the linear park experience. Informational kiosks provide maps, directions, and other useful information at key locations. Benches and trash receptacles are included at each intersection, and interpretive panels provide information for such areas as the cut-stone bridge at Spruce Ave, and the wetland area BART is in the process of restoring. Below are examples of proposed site furnishings. Bench: Wabash Valley model ~CD8210, 6' bench, embedment mount, black plastisol finish. · Complements existing furniture in Orange Park 8 South San Francisco BART Linear Park Master Plan Trash receptacle: Wabash Valley model #LRD32, inground post package, with plastic liner, black plastisol finish. · Complements existing furniture in Orange Park Bollard: Timberform #2190. Removable domed steel bollard, black. · Provides access control at intersections Bike racE' Timberform #2170. Powder-coated black. 9 South San Francisco BART Linear Park Master Plan Kiosk: Custom design to incorporate character from existing sh'uchzres in Orange Memorial Parle · Provides locator maps of City and connecting trail systems. · Community event bttlletin board. Pathway light: Gardco A Style Form 10. Square fixture, sharp cutoff luminaires, bronze anodized with internal houseside shield. · Similar fixture successfully utilized along Colma Creek Park. · Minimizes glare into adjacent residential areas. The landscape concept includes non-irrigated hydroseed and other low maintenance, drought tolerant plants and shrubs throughout the pare Flowering, showy trees and shrubs highlight intersections, and screen plantings give privacy to residents adjacent to the park. 10 South San Francisco BART Linear Park Master Plan Costs and Phasing The total estimated cost of implementing these plans is $6.4 million. This includes professional services and a topographical survey supplemental to the survey BART has completed. It does not include inflation or other escalation factors. Without the funding available immediately, a project of this magnitude will need to be split into phases. Safety of the trail users has been identified as the first and main priority. After the construction of the bike path, the first phase will be the construction and enhancement of the road crossings, beginning with W. Orange Avenue. Enhancement of these intersections will include new crosswalk paving to highlight the area as a pedestrian crossing, necessary light additions, utility and sign adjustments, and bollards to deter motorized vehicles from driving on the pat& A pedestrian activated signalized intersection is recommended at Spruce Avenue, and in-ground flashing LED lights are recommended at W. Orange Ave. This phase of the project will also include traffic control measures such as narrowing the road with bulb-outs at W. Orange Ave. Phase I Impr~nts - int~sectbns The second phase of the project will include lighting and amenities along the trail. Lights along the bike path will be low wattage, cut-off fixtures, similar to the Colma Creek Bike Path. These fixtures will provide enough light for security, but not enough light to be a nuisance to neighboring residents. Amenities will include benches near the intersections, trash receptacles, signs, bike racks, interpretive panels, and kiosks at key locations. The final phase of construction will include planting and irrigation, and the dog park. Plant materials that will be used include non-irrigated hydroseed, small turf areas, shrub massings, screen plantings where necessary, ornamental trees and shrubs at intersections, and small tress in areas not directly above the BART tunnel. 11 South San Francisco BART Linear Park Master Plan South San Francisco BART Linear Park Key Map City of South San Francisco Huntington to Spruce Spruce to W. Orange ~, W. Orange to Chestnut NOT TO ~-.~M-[ Chestnut to McLellan CaHander Associates Landsca£e Architecture, Inc. Estimate of Probable Construction Costs prepared for the SSF BART Linear Park City of South San Francisco Concept Plan prepared on: 12/5/02 prepared by: SR/BF Item # Description Qt¥ Unit Cost Item Total Subtotals Ama Subtotals * Estimate Summary A Proiect Star~ Up $240,382.63 B Tanforan Intersection $37,960.00 C Huntington to Spruce $642,095.00 D Spruce Intersection $193,900.00 E Spruce to Orange $584,580.00 F Orange Avenue intersection $61,050.00 G Orange to Chestnut $587,195.00 H Dog Park $103,050.00 I Antoinette intersection $79,575.00 J Chestnut Intersection and Median $199,770.00 K Chestnut to McLellan $1,713,775.00 L McLellan Intersection $27,775.00 Subtotal $4,471,107.63 Contingency $1,117,776.91 Professional Services $771,834.43 TOTAL ESTIMATED COST OF PROJECT $6,360,720.00 Note: Estimate uses 2002 bidprices and does not account Ior inflation or include escalation factors. iOther assumpt ons arenoted on estimate. Callander Associates Landscape Architecture, Inc. 01038CEConceptPlanl2-5-02.xls Page 1 of 8 Estimate of Probable Construction Costs prepared for the SSF BART Linear Park City of South San Francisco Concept Plan prepared on: 12/5/02 prepared by: SR/BF Item # Description Qt¥ Unit Cost Item Total Subtotals Area Subtotals * A Project Start up 1. Mobilization Allow 1% $42,307.25 $42,307,25 2. Bonding Allow 1.5% $63,460.88 $63,460.88 3. Traffic control Allow 1% $42,307.25 $42,307.25 4, Staking Allow 1% $42,307.25 $42,307.25 5. BART requirements Allow LS $50,000.00 $50,000.00 $240,382.63 B Tanforen Intersection 1. Demoltion a. Sawcut 270 LF $3.00 $810.00 b. Asphalt paving 1,540 SF $2.50 $3,850.00 $4,660.00 2. Site construction s. Crosswalk paving 1,540 SF $20,00 $30,800.00 b. Utility and signage adjustments Allow LS $2,500.00 $2,500,00 $33,300.00 Subtotal for Tanforan Intersection $37,960.00 C Huntington to Spruce 1. Demolition a. Clearing and grubbing 146,00(3 SF $0.20 $29,200.00 $29,2OO,00 2. Grading and drainage a. Rough grading, 6' depth 2,70(3, CY $20.00 $54,000.00 b. Catch basins @ 150' O.C. 19 EA $450.00 $8,550.00 c. Drain lines, 10' PVC, 100'/CB 1,90(3 LF $40.00 $76,000.00 d, Slope protection 31 ,OO(3 SF $0.50 $15,500,00 $154,050.00 3. Site electrical a. Point of connection Allow LS $10,000.OO $10,000.OO b. Pathway tights 14 EA $2,500.OO $35,000.00 c. Conduit and conductors 2,600 LF $10.00 $26,000,00 d. Fiber optic conduit and pull boxes (not included) $0.00 $71,000.00 4. Site construction a. AC path, 10' A.C. paving, 2' D.G. shoulders 2,600 LF $28.00 $72,800.00 'b. Concrete accent paving 4,230 SF $11.00 $46,530.00 'c. Curb ramps 6 EA $500.00 $3,000.00 id. Headerboard at turf 100 LF $5.00 $500.00 $122,830.00 5. Site furnishings a. Benches 3 EA $1,200.00 $3,600.00 9. Trash receptacles 2 EA $800.00 $1,600.00 ~. Bollards 2 EA $350.00 $700.00 d. Entrance signs 2 EA $5,OOO.OO $10,000.00 B. Safety signage sets 2 EA $500.00 $1 ,OOO.00 I. Instructional signage sets 2 EA $500.00 $1,000.00 g. Kiosks I EA $10,0OO.OO $10,000.00 $27,900.00 6. Irrigation s. Points of connection 1 EA $4,000.00 $4,000.00 b. Water meters (Cai Water) (not included) $0.OO c. Backflow preventers 1 EA $4,000.00 $4,000.00 d. Controllers 1 EA $7,000,00 $7,000.00: e. Irrigation system, turf 4,700 SF $0.80 $3,760.00 f. irrigation system, shrubs 59,000 SF $1.00 $59,000,00 $77,760.00 7. Landscape soil preparation and fine grading 117,000 SF $0.30 $35,100,OO $35,100.00 Callander Associates Landscape Architecture, Inc. 01038CEConceptPlanl 2-5-02.xls Page 2 of 8 Estimate of Probable Construction Costs prepared for the SSF BART Linear Park City of South San Francisco Concept Plan prepared on: 12/5'02 prepared by: SP,/BF Item # Description Qt)/ Unit Cost Item Total Subtotals Area Subtotals * 8. Planting a. Trees, 24' box 36 EA $300.00 $10,800.00 b. Trees, 15 galllon 125 EA $150.00 $18,750.00 c. Shrubs and groundcover 59,000 SF $1.00 $59,000.00 d. Turf, from seed 4,700 SF $0.15 $705.00 e. Mulch, 2' layer 59,000 SF $0.30 $17,700.00 f. Hydroseeding 53,000 SF $0.10 $5,300.00 $112,255.00 ~ 9. Landscape maintenance (3 months) 3 MO $4,000.00 $12,000.00 $12,000,00 Subtotal for Huntington to Spruce $642,095,00 D Spruce Intersection 1. Demolition a. Sawcut 800 LF $3.00 $2,400.00 b. Asphalt paving 5,500 SF $2.50 $13,750.00 $16,150.00 2. Site electrical ~a. Signalized intersection, pedestrian activated Allow LS $85,000.00 $85,000.00 !striping and signage $85,000.00 3. Site construction ~. Crosswalk paving 1,080 SF $20.00 $21,600.00 3. Concrete sidewalk 6,300 SF $8.00 $50,400,00 ~-. Curb and gutter 630 LF $25.00 $15,750.00 :[. Ut ty and s gnage adjustments Allow LS $5,000.00 $5,000.00 $92,750.00 Subtotal for Spruce Intersection $193,900.00 E Spruce to Orange 1.!Demolition a. Clearing and grubbing 150,000 SF $0.20 $30,000.00 $30,000.00 2. Grading and drainage a. Rough grading, 6" depth 2,800 CY $20.00 $56,000.00 ~). Catch basins @ 150' O.C. 17 EA $450.00 $7,650.00 c. Drain lines, 10' PVC, 100'/CB 1,700 LF $40.00 $68,000.00 $131,650.00 3, Site electrical a. Point of connection Allow LS $10,000.00 $10,000.00 b. Pathway lights 13 EA $2,500.00 $32,500.00 c. Conduit and conductors 2,600 LF $10.00 $26,000.00 d. Fiber optic conduit with pull boxes (not included) $0.00 $68,500.00 4. Site construction a. AC path, 10' A.C. paving, 2' D.G. shoulders 2,600 LF $28.00 $72,800.00 b. Concrete accent paving 4,230 SF $11.00 $46,530.00 c. Curb ramps 21 EA $500.00 $1,000.00 d. Vehicular access road 7,000 SF $5.00 $35,000.00 e. Bridge railing 100 LF $200.00 $20,000.00 $175,330.00 5. Site furnishings a. Benches 3 EA $1,200.00 $3,600.00 b, Trash receptacles 2 EA $800.00 $1,600,00 c, Bollards 2 EA $350.00 $700.00 d. Entrance signs 2 EA $5,000.00 $10,000.00 e. Safety signage sets 2 EA $500.00 $1,000.00 f. Instructional signage sets 2 EA $500.00 $1,000.00 g. Kiosks EA $10,000.00 $10,000.00 h. interpretive signage sets 3 EA $3,000.00 $9,000.00 Callander Associates Landscape Architecture, Inc. O1038CEConceptPlanl2-5-02.xls Page 3 of 8 Estimate of Probable Construction Costs prepared for the SSF BART Linear Park City of South San Francisco Concept Plan prepared on: 12/5/02 prepared by: SFI/BF Item # Description Qt~/ Unit Cost Item Total Subtotals Area Subtotals * $36,900.00 6. irrigation a. Points of connection 1 EA $4,000.00 $4,000.00 b. Water meters (Cai Water) (not included) $0.00 c. Backflow preventers 1 EA $4,000.00 $4,000.00 d. Irrigation system, shrubs 31,000 SF $1.00 $31,000.00 $39,000.00 7. Landscape soil preparation and fine grading 99,000 SF $0.30 $29,700.00 $29,700.00 8. Planting a. Trees, 24" box 13 EA $300.00 $3,900.00 1 b. Trees, 15 galllon 70 EA $150.00 $10,500.00 I c. Shrubs and groundcover 31,000 SF $1.00 $31,000.00 d. Mulch, 2" layer 31,000 SF $0.30 $9,300.00 e. Hydreseeding 68,000 SF $0.10 $6,800.00 $61,500.00 9. Landscape maintenance (3 months) 3 MO $4,000.00 $12,000.00 $12,000.00 Subtotal for Spruce to Orange $584,580.00 F Orange Avenue Intersection 1. Demolition a. Sawcut 350 LF $3.00 $1,050.00 b. Asphalt paving 2,200 SF $2.50 $5,500.00 $6,550.00 2. Site electrical a. In-ground LED lights, striping, signage, and point Allow LS $30,000.00 $30,000.00 of connection $30,000.00 3. Site construction a. Crosswalk paving 1,100 SF $20.00 $22,000.00 b. Utility and signage adjustment Allow LS $2,500.00 $2,500.00 $24,500.00 Subtotal for Orange Avenue Intersection $61,050.00 G Orange to Chestnut 1. Demolition a. Clearing and grubbing 151,000 SF $0.20 $30,200.00 b. Sawcut 535 LF $3.00 $1,605.00 c. Tree removal (Eucalyptus) 2 EA $2,000.00 $4,000.00 d. Remove striping Allow LS $7,000.00 $7,000.00 e. AC paving of parking lot 2,100 SF $2.50 $5,250.00 f. Curb and gutter 260 LF $8.00 $2,080.00 $50,135.00 2. Grading and drainage a. Rough grading, 6' depth 2,800 CY $20.00 $56,000.00 b. Catch basins @ 150' O.C. 15 EA $450.00 $6,750.00 c. Drain lines, 10' PVC, 100'/CB 1,500 LF $40.00 $60,000.00 $122,750.00 3. Site electrical a. Point of connection Allow LS $10,000.00 $10,000.00 b. Pathway lights 12 EA $2,500.00 $30,000.00 c. Conduit and conductors 2,300 LF $10.00 $23,000.00 d. Fiber optic conduit with pull boxes (not included) $63,000.00 4. Site construction a. AC path, 10' A.C. paving, 2' D.G. shoulders 2,300 LF $28.00 $64,400.00 b. Concrete accent paving 6,650 SF $11.00 $73,150.00 c. Curb ramps 7 EA $500.00 $3,500.00 Callander Associates Landscape Architecture, Inc. O1038CEConceptPlanl2-5-02.xls Page 4 of 8 Estimate of Probable Construction Costs )repared for the SSF BART Linear Park City of South San Francisco Concept Plan prepared on: 12/5/02 prepared by: SR/BF Item # Description Qb/ Unit Cost Item Total Subtotals Area Subtotals * d. AC paving 2,550 SF $5.00 $12,750.00 e. Striping Allow LS $7,000.00 $7,000.00 $160,800.00 5. Site furnishings a. Benches 5 EA $1,200.00 $6,000.00 b. Trash receptacles 3 EA $800.00 $2,400.00 c. Bollards 6 EA $350.00 $2,100.00 d. Entrance signs 4 EA $5,000.00 $20,000.00 e. Safety signage sets 2 EA $500.00 $1,000.00 f. instructional signage sets 2 EA $500.00 $1,000.00 $32,500.00 6. irrigation a. Points of connection 1 EA $4,000.00 $4,000.00 ~. Water meters (Cai Water) (not included) $0.00 =. Bacldlow preventers 1 EA $4,000.00 $4,000.00 cl. Controllers 1 EA $7,000.00 $7,000.00 e. Irrigation system, shrubs 35,600 SF $1.00 $35,600.00 $50,600.00 7. Landscape soil preparation and fine grading 100,600 SF $0.30 $30,180.00 $30,180.00 8, Planting a. Trees, 24" box 18 EA $300.00 $5,400.00 b. Trees, 15 galilon 47 EA $150.00 $7,050.00 c. Shrubs and gmundcover 35,600 SF $1.00 $35,600.00 d. Mulch, 2" layer 35,600 SF $0.30 $10,680.00 e. Hydroseeding 65,000 SF $0.10 $6,500.00 $65,230.0O 9. Landscape maintenance (3 months) 3 MO $4,000.00 $12,000.00 $12,000.00 Subtotal for Orange to Chestnut $587,195.00 H Dog Park 1. Demolition a. Cleadng and grubbing 8,500 SF $0.20 $1,700.00 $1,700.00 2. Site construction a. Concrete accent paving 2,300 SF $11.00 $25,300.00 b. Chain link fence, 6' 1,000 LF $40.00 $40,000.00 c. Chain link gates 6 EA $250.00 $1,500.00 $66,800.00 ! 3. Site furnishings a. Benches 2 EA $1,200.00 $2,400.00 b. Dog specialties Allow LS $2,000.00 $2,000.00 $4,400.00 4. Irrigation a. Irrigation system, turf 16,700 SF $0.80 $13,360.00 b. irrigation system, shrubs 3,500 SF $1.00 $3,500.00 $16,860.00 5. 'Landscape soil preparation and fine grading 20,200 SF $0.30 $6,060.00 $6,060.00 6. Planting a. Turf, from seed 16,700 SF $0.15 $2,505.00 b. Shrubs and groundcover screening 3,500 SF $1.00 $3,500.00 c, Mulch 3,500 SF $0.35 $1,225.00 $7,23O.OO ~ubtotal for Dog Park $103,050.00 I Antoinette Intersections 1. Demolition Callander Associates Landscape Architecture, Inc. 01038CEConceptPlanl2-5-02.xls Page 5 of 8 Estimate of Probable Construction Costs prepared forthe SSF BART Linear Park City of South San Francisco Concept Plan prepared on: 12/5/02 prepared by: SR/BF Item # Description Qty Unit Cost Item Total Subtotals Area Subtotals * a. Sawcut 800 LF $3.00 $2,400.00 b. Asphalt paving 5,150 SF $2.50 $12,875.00 $15,275.00 2. Site construction a. Crosswalk paving 5,150 SF $12.00 I $61,800.00 b. Utility and signage adjustments Allow LS $2,500.00 $2,500.00 $64,300.00 Subtotal for Antoinette Intersections $79,575.00 J Chestnut Intersection and Median 1. Demolition a. Sawcut 1,200 LF $3.00 $3,600.00 b. Asphalt paving 8,000 SF $2.50 $20,000.00 c. Curb and gutter 400 LF $8.00 $3,200.00 d. Relocate median light Allow LS $5,000.00 $5,000.00 e. Concrete paving in median 4,000 SF $2.50 $10,000.00 f. Remove striping Allow LS $1,000.00 $1,000.00 $42,800.00 2. Site construction a. Crosswalk paving 6,800 SF $12.00 $81,600.00 b. Curb and gutter 540 LF $25.00 $13,500.00 c. Stdping Allow LS $1,000.00 $1,000.00 d. Utility and signage adjustment Allow LS $15,000.00 $15,000.00 $111,100.00 3. Import topsoil, 27' depth 700 CY $35.00 $24,500.00 $24,500.00 4. Soil preparation and fine grading 5,800 SF $0.30 $1,740.00 $1,740.00 5. Irrigation a. irrigation system, shrubs 5,800 SF $1.00 $5,800.00 $5,800.00 6. Planting a. Trees, 24' box 18 EA $300,00 $5,400.00 ib. Trees, 15 gallon 4 EA $150.00 $600.00 lc. Shrubs and groundcover 5,800 SF $1.00 $5,800.00 d. Mulch 5,800 SF $0.35 $2,030.00 $13,830.00 Subtotal for Chestnut Intersection and Median $199,770.00 K ;hestnut to McLellan 1. Demolition a. Sawcut 1,50~3 LF $3.00 $4,500.00 b.. Clearing and grubbing 402,00(3 SF $0.20 $80,400.00 c. Paving (at Ei Camino Real) 8,50(~ SF $4.00 $34,000.00 d. AC path (at existing linear park) 5,0001 SF $2.50 $12,500.00 e. Curb and gutter 2,300 LF $8.00 $18,400.00 f. Chainlink fence (Colma Creek Channel) 2,800 LF $4.00 $11,200.00 $161,000.00 2. Grading and drainage a. Rough grading, 6' depth 7,500 CY $20.00 $150,000.00 b. Catch basins @ 150' O.C. 14 EA $450.00 $6,300.00 c. Drain lines, 10' PVC, 100'/CB 1,400 LF $40.00 $56,000.00 d. Slope protection 79,000 SF $1.00 $79,000.00 e. Tunnel underpass (not included) $0.00 $291,300.00 3. Site electrical a. Point of connection Allow LS $10,000.00 $10,000.00. b. Pathway lights 31 EA $2,500.00 $77,500.00 c. Conduit and conductors 2,200 LF $10.00 $22,000.00 d. Fiber optic conduit with pull boxes (not included) $0.00 I I $1o9,5oo.oo Callander Associates Landscape Architecture, Inc. 01038CEConceptPlanl 2-5-02.xls Page6of 8 Estimate of Probable Construction Costs prepared for the SSF BART Linear Park City of South San Francisco Concept Plan prepared on: 12/5/02 prepared by: SFI/BF Item # Description Qt~/ Unit Cost Item Total Subtotals Area Subtotals * 4. Site construction a. AC path, 10' A.C. paving, 2' D.G. shoulders 2,800 LF $28.00 $78,400.00 b. AC path, 8' AC paving 150 LF $20.00 $3,000.00 c. Concrete accent paving 10,400 SF $11.00 $114,400.00 d. Curb ramps 11 EA $500.00 $5,500.00 e. Curb and gutter 2,300 LF $25.00 $57,500.00 f. Concrete sidewalk 12,000 SF $8.00 $96,000.00 $354,800.00; 5. Site furnishings a. Benches 3 EA $1,200.00 I $3,600.00 b. Trash receptacles 2 EA $800.00 $1,600.00 c. Bollards 8 EA $350.00 $2,800.00 d. Entrance signs 4 EA $5,000.00 $20,000.00 e. Safety signage sets 5 EA $500.00 $2,500.00 f. Instructional signage sets 2 EA $500.00 $1,000.00 g. Kiosks 1 EA $10,000.00 $10,000.00 h. Pedestrian bridge 120 LF $1,500.00 $180,000.00 I. Chainlink fence, 6' vinyl clad 2,800 LF $35.00 $98,000.00 $319,500.00 6. irrigation =a. Points of connection 1 EA $4,000.00 $4,000.00 lb. Water meters (Cai Water) (not included) $0.00 !c. Backflow preventers 1 EA $4,000.00 $4,000.00 id. Controllers 1 EA $7,000.00 $7,000.00 ~. irrigation system, shrubs 130,000 SF $1.00 $130,000.00 f. irrigation modifications Allow LS $10,000.00 I $10,000.00 $155,000.00 7. Landscape soil preparation and fine grading 263,500 SF $0.30 $79,050.00 $79,050.00 8. Planting a. Trees, 24' box 60 EA $300.00 $18,000.00 b. Trees, 15 galllon 164 EA $150.00 $24,600.00 c. Shrubs and groundcover 130,000 SF $1.00 $130,000.00 d. Mulch, 2' layer 130,000 SF $0.30 I $39,000.00 e. Hydmseeding 133,500 SF $0.15 $20,025.00 9. $231,625.00 Landscape maintenance (3 months) 3 MO $4,000.00 i $12,000.00 $12,000.00 Subtotal for Chestnut to McLellan $1,713,775.00 L McLellan Intersection 1 .'Demolition a. Sawcut 175 LF $3.00: $525.00 b. Asphalt paving 1,100 SF $2.50 $2,750.00 $3,275.00 I 2. Site construction a. Crosswalk paving 1,100 SF $20.00 $22,000.00 b. Utility ~nd signage adjustment Allow LS $2,500.00 $2,500.00 I $24,500.00 I Subtotal for McLellan Intersection $27,775.00 M Subtotal $4,471,107.63 i $4,230,725.00 N Contingency 1. Design pedod Allow! 15% $670,666.14 $670,666.14 2. Construction period Allow 10% $447,110.76 $447,110.76 $1,117,776.91 O Total of Construction $5,588,884.53 Callander Associates Landscape Architecture, Inc. 01038CEConceptPlanl 2-5-02.xls Page 7 of 8 Iprepared for the City of South San Francisco Estimate of Probable Construction Costs SSF BART Linear Park Concept Plan prepared on: 12/5/02 prepared by: SR/BF Item # Description Qt}/ Unit Cost Item Total Subtotals Area Subtotals * P Professional Services Allow LS I Topographic Survey (supplemental to BART) $30,000.00 $30,000.00 2 Geotechnical A ow LS $15,000~00 $15,000.00 3 Preliminary Design and Public Outreach (on-going) 4 Design development AllowI 2.5%15139,722.11 $139,722.11 5 Construction documents Allowt 7% I $391,221.92 $391,221.92 6 Bidding and construction administration Allow 3.5% I $195,610.96 $195,610.96 7 Testing and Special inspection A ow 0.005% $279.44 $279.44$771,834.43 Q Total Estimated Cost of Project $6,360,720.00 · Area subtotals are provided for general reference only. They do not include start-up, design fees, or contingencies. Based on drawing entitled "Concept Plan" dated 10/16/02 The above items, amounts, quantities, and related information are based on CA's judgment at this level of document preparation and is offered only as reference data. CA has no control over construction quantities, costs and related factors affecting costs, and advises the client that significant variation may occur between this estimate of probable construction costs and actual construction prices. Callander Associates Landscape Architecture, Inc. 01038CEConceptPlanl 2-.5-02.xls Page 8 of 8 APpendix A: Plans and Sections 21 South San Francisco BART Linear Park Master Plan SOUTH BART CORRIDOR PLANNING SAN LINEAR STUDY FRANCISCO PARK KEY MAP PREPARED FOR CITY OF SOUTH SAN FRANCISCO PLANNING DIVISION SHEET SCHEDULE ~,,q~-""~'T # ~ TITL~ I TITLE SHEET 2 'FXlSTIN~ OONI~ITION5 ~ CONCE'F=~T PLAN ,4 ¢-,,ONCEF:~T PLAN ~ON~E~ PLAN ~o 5BCTiON~ II 5EOTION5 NOT TO SCALE KEY MAP / .... / I .:= :: :: Z KEY MAP ,/ '- _ _// I I I KEY MAP KEY MAP I o ~' ~' ~, ~ KEY MAP ~ BART FACILITY - SOUTH OF SPRUCE AVE. SECTK~ VEW SPRUCE AVE. ELEVATION VIEW [EL CAMINO REAL SECTION VEW OAK AVE. UNDERPASS ELEVATION VEW COLMA CREEK ELEVATION VIEW