HomeMy WebLinkAbout10.03.2018 Regular Minutes @6:30MINUTES
REGULAR MEETING
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MEASURE W CITIZENS
Ca
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OVERSIGHT COMMITTEE
c94F0A�1� OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, OCTOBER 3, 2018
6:30 p.m.
Call to Order. Time: 6:30 p.m.
Roll Call. PRESENT: Chair William Zemke, Vice Chair Christine Wong,
Committee Members Herman Alcalde, Mike Brosnan, and
Luis Alberto Fernandez De Paz
ABSENT: William Romero (alternate)
PUBLIC COMMENTS
Mina Richardson.
MATTERS FOR CONSIDERATION
1. Motion to approve the Minutes from the meeting of Apri14, 2018 and August 1, 2018.
MOTION
Chair Zemke moved and Committee Member Alcalde seconded a motion to approve the minutes.
The question was called and the motion carried unanimously.
2. Presentation of audit overview by independent auditor. (Katherine Yuen, CPA, Vice President,
Maze and Associates)
Katherine Yuen presented an overview of the audit process and Measure W funds.
Vice Chair Wong asked about the audit sampling and if Measure W was separated from the
General Fund. Ms. Yuen explained the focus on income statements, confirmation of revenue
fund, and selection of transactions for expenditures. She discussed the judgmental approach.
Vice Chair Wong asked about internal controls and travel policies. Ms. Yuen explained that if
a travel reimbursement was selected they would review the policy.
In response to Chair Zemke, Ms. Yuen explained review of risk assessment and provided
examples.
3. Report transmitting Measure W Fiscal Year 2017 -18 year -end results. (Richard Lee, Director of
Finance)
Finance Director Richard Lee provided highlights on the Measure W Fiscal Year 2017 -18
year -end results including Periods 13 -16, California Department of Tax and Fee
Administration, revenue and expenditures.
In response to Committee Member Herman, City Manager Futrell discussed the Civic Campus
design, estimated at $210 million. He stated the Fire Station would be completed when the
existing building was sold. He stated the cost of designing the Fire Station was included.
Chair Zemke asked about the four -month window for schematic design. City Manager Futrell
indicated the design would be presented to the Council and the public on November 14, 2018.
He stated the project was being designed to fall under the $210 million estimate.
In response to Committee Member Herman, Finance Director Lee explained that the roll -over
was $7.3 million and the cash balance was $9.4 million.
Chair Zemke requested a bimonthly report of the on -hand amount. Finance Director Lee
stated, as actuals came in, the cash projections were revised in the event bonding process
could be delayed.
Vice Chair Wong suggested correcting the date on the revenue report. Finance Director Lee
explained the finance system nuance.
Mina Richardson asked about the stage. City Manager Futrell explained that the Library,
Parks and Recreation, and Community Theater was being designed so that, if the bids were
over estimates, the theater construction could be postponed. He stated the Fire Department
construction costs would be negotiated as part of the sale of City Hall.
In response to Chair Zemke, City Manager Futrell discussed options for Council meetings if
the theater was not built.
ADJOURNMENT
At 6:54 p.m., Chair Zemke adjourned the meeting.
Submitted by:
Krista Martinelli, City rk
City of South San Francisco
REGULAR MEASURE W COC MEETING
MINUTES
Approved by:
William Zemke, C Iairman
City of South San Francisco
OCTOBER 3, 2018
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