HomeMy WebLinkAbout2018-12-12 e-packet@7:00Wednesday, December 12, 2018
7:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
City Council
Regular Meeting Agenda
December 12, 2018City Council Regular Meeting Agenda
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting Council
business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00
p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading
an item, it will be ready for Council action.
PLEASE SILENCE CELL PHONES AND PAGERS
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CITY COUNCIL MEETINGS
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If,
however, the document or writing is not distributed until the regular meeting to which it relates, then the
document or writing will be made available to the public at the location of the meeting, as listed on this
agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
Page 2 City of South San Francisco Printed on 1/17/2019
December 12, 2018City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
ANNOUNCEMENTS FROM STAFF
PRESENTATIONS
PUBLIC COMMENTS
COUNCIL COMMENTS/REQUESTS
ADMINISTRATIVE BUSINESS
Report regarding a resolution authorizing the City of South San Francisco to become a
pilot City for the implementation of pilot project for the DAHLIA Housing database
system for San Mateo County, and project scoping workshops for proposed San
Mateo County DAHLIA functionality. (Leslie Arroyo, Communications Director)
1.
A resolution approving a MOU with the County of San Mateo to support the
implementation of a pilot project for the DAHLIA housing database system for the
County of San Mateo and the City of South San Francisco, and authorizing the City
Manager, or his designee, to execute the MOU.
1a.
Presentation providing a market update and review of the City’s investment portfolio
(Jayson Schmitt and Jeff Probst, Chandler Asset Management)
2.
Report regarding a resolution amending the City of South San Francisco’s Salary
Schedule, effective December 28, 2018, amending job titles and councilmembers’
salary, adjusting the salary schedule for Payroll Administrator, establishing the new
classification of Business Manager; and amending Appendix 4 of the City Council
Handbook, Summary of Elected Officials Benefits. (Leah Lockhart, Human
Resources Director)
3.
Resolution amending the City’s Salary Schedule, effective December 28, 2018,
amending job titles and councilmembers’ salary, adjusting the salary schedule for the
Payroll Administrator, establishing the classification of Business Manager; and
amending Appendix 4 of the City Council Handbook, Summary of Elected Officials
Benefits.
3a.
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December 12, 2018City Council Regular Meeting Agenda
Report regarding a resolution approving a consulting services agreement with Bellecci
& Associates of Pleasanton, California for design and construction support services for
the Mission Road Underground Utilities District (Project No. st1904) in an amount not
to exceed $327,416, authorizing the City Manager to execute the agreement, and
authorizing a budget of $360,158. (Matthew Ruble, Senior Engineer and Kathleen
Phalen, Swinerton)
4.
Resolution approving a consulting services agreement with Bellecci & Associates of
Pleasanton, California for design and construction support services for the Mission
Road Underground Utilities District (Project No. st1904) in an amount not to exceed
$327,416, authorizing the City Manager to execute the agreement, and authorizing a
budget of $360,158.
4a.
Report regarding a resolution approving a consulting services agreement with EKI
Environment & Water, Inc. of Burlingame, California for design and construction
support services for the WQCP Plant-Wide Coating and Corrosion Protection Project
(Project No. ss1307) in an amount not to exceed $659,600, authorizing the City
Manager to execute the agreement, and authorizing a total budget of $758,540.
(Richard Cho, Principal. Civil Engineer and Peter Vorametsanti, Swinerton
Management & Consulting)
5.
Resolution approving a consulting services agreement with EKI Environment &
Water, Inc. of Burlingame, California for the Water Quality Control Plant, Plant-Wide
Coating and Corrosion Protection Project (Project No. ss1307) in an amount not to
exceed $659,600, authorizing the City Manager to execute the agreement, and
authorizing a total budget of $758,540.
5a.
Report regarding a resolution authorizing the acceptance of $170,000 in grant funding
from the Silicon Valley Community Foundation for the fourth year of the Big Lift
Little Steps Preschool at the Community Learning Center, and amending the Parks
and Recreation Department’s Fiscal Year 2018-19 Operating Budget pursuant to
budget amendment #19.032. (Sharon Ranals, Director of Parks and Recreation)
6.
Resolution authorizing the acceptance of $170,000 in grant funding from the Silicon
Valley Community Foundation for the fourth year of the Big Lift Little Steps
Preschool at the Community Learning Center, and amending the Parks and Recreation
Department’s Fiscal Year 2018-19 Operating Budget pursuant to budget amendment
#19.032.
6a.
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December 12, 2018City Council Regular Meeting Agenda
Report regarding a resolution approving and authorizing the City Manager to execute
the Installment Sale Agreement No. SWRCB0000000000D180100400 with the
California State Water Resources Control Board in an amount of $53,403,000 for
financing the construction costs of the Wet Weather and Digester Improvements
Project (CIP Project No. ss1301) and approving budget amendment 19.029 to amend
the fiscal year 2018-19 Capital Improvement Project budget. (Justin Lovell, Public
Works Administrator)
7.
Resolution approving and authorizing the City Manager to execute the Installment Sale
Agreement No. SWRCB0000000000D180100400 with the California State Water
Resources Control Board in an amount of $53,403,000 for financing the construction
costs of the Wet Weather and Digester Improvements Project (CIP Project No.
ss1301), and approving budget amendment 19.029 to amending the fiscal year
2018-19 Capital Improvement Project budget.
7a.
A report regarding a resolution approving a Declaration of Shelter Crisis pursuant to
the California Homeless Emergency Aid Program pursuant to SB 850 and the
2018-2019 Budget Act (Chapter 48, Statutes of 2018). (Eliza Manchester, Special
Projects Manager)
8.
Resolution approving a Declaration of Shelter Crisis pursuant to the California
Homeless Emergency Aid Program authorized by SB 850 and the 2018-2019 Budget
Act (Chapter 48, Statutes of 2018).
8a.
Report regarding a resolution authorizing the acceptance of a $50,000 donation from
Genentech, Inc. towards the installation of a “Birthplace of Biotechnology” sign in the
median at Oyster Point Boulevard and Veterans Boulevard and amending the Public
Works Department Fiscal Year 2018-19 Operating Budget pursuant to budget
amendment #19.033. (Eunejune Kim, Director of Public Works/City Engineer)
9.
Resolution authorizing the acceptance of a $50,000 donation from Genentech, Inc.
towards the installation of a “Birthplace of Biotechnology” sign in the median at
Oyster Point Boulevard and Veterans Boulevard and amending the Public Works
Department Fiscal Year 2018-19 Operating Budget pursuant to budget amendment
#19.033.
9a.
CONSENT CALENDAR
Motion to approve the Minutes for the meetings of September 26, 2018 and
November 28, 2018.
10.
Motion confirming payment registers for December 12, 2018. (Richard Lee, Director
of Finance)
11.
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December 12, 2018City Council Regular Meeting Agenda
Report regarding a resolution authorizing the acceptance of $8,800 in grant funding
from the United Way of the Bay Area to support the Volunteer Income Tax
Assistance Program at Project Read and approving Budget Amendment 19.031.
(Valerie Sommer, Library Director)
12.
Resolution authorizing the acceptance of $8,800 in grant funding from the United Way
of the Bay Area to support the Volunteer Income Tax Assistance Program at Project
Read and approving Budget Amendment 19.031.
12a.
Report regarding an ordinance amending South San Francisco Municipal Code
Chapter 8.50 to prohibit retaliation against individuals who report violations of the
City’s smoking ordinance. (Fire Chief, Jess Magallanes)
13.
An ordinance amending South San Francisco Municipal Code Chapter 8.50 to prohibit
retaliation against individuals who report violations of the City’s smoking ordinance.
13a.
Report regarding an Ordinance adopting a Development Agreement Amendment with
Miller Cypress SSF, LLC for the development of a seven- to eight-story multi-family
residential project with 195 units at 405 Cypress Avenue, 204, 208, 212/214, and 216
Miller Avenue (“Cadence Phase 2”) (Adena Friedman, Senior Planner)
14.
Ordinance adopting a Development Agreement Amendment with Miller Cypress SSF,
LLC for the development of a seven- to eight-story multi-family residential project
with 195 units at 405 Cypress Avenue, 204, 208, 212/214, and 216 Miller Avenue
(“Cadence Phase 2”).
14a.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
City Selection Committee Appointments.15.
ADJOURNMENT
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1068 Agenda Date:12/12/2018
Version:1 Item #:1.
Report regarding a resolution authorizing the City of South San Francisco to become a pilot City for the
implementation of pilot project for the DAHLIA Housing database system for San Mateo County,and project
scoping workshops for proposed San Mateo County DAHLIA functionality.(Leslie Arroyo,Communications
Director)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City of South San Francisco
to become a pilot City for the implementation of pilot project for the DAHLIA Housing database system
for San Mateo County,and project scoping workshops for proposed San Mateo County DAHLIA
functionality.
BACKGROUND
In the Bay Area,there is a heightened awareness of the need for increased affordable housing.The lack of
accommodations and resources to place qualified applicants results in several detrimental effects to the county.
First,high costs push families farther away from their place of work thereby forcing them into longer
commutes.Second,as the number of commuters increase,it poses problems for county transportation
infrastructure.Providing access and tools to locate affordable housing is a key goal of the City of South San
Francisco and the County of San Mateo.
In 2017,the City &County of San Francisco implemented an online housing database system called DAHLIA.
The City of San Francisco partnered with Exygy,Inc.to design an intuitive,transparent online experience to
find and apply for affordable housing.The DAHLIA San Francisco Housing Portal reimagines the process of
searching and applying for housing,making it easier for low to middle-income residents to rent below market
rate units in San Francisco.Exygy,Inc.created an online application process that previously did not exist,this
reduced the application duration time from several days to minutes and increased the digital adoption rate.
Prior to San Francisco adopting the DAHLIA portal,applicants were unable to find a central source of
affordable housing listings and application information.The paper applications for each listing were
inconsistent and lengthy,requiring pages of supporting documentation.Applicants were required to pick up and
drop off applications in person,often facing long lines on days that had critical deadlines.Applicants were
unable to check their eligibility for a listing,resulting in time wasted on applications that once did not meet the
eligibility requirements due to the applicant not being qualified.Applicants were also left with little information
on the post-application selection process.Overall,a lack of comprehensive applicant data,applicant housing
needs,and opaque processes made it harder for the city to make informed policy and program decisions to
improve the housing experience.
In San Francisco,applicants now arrive at DAHLIA's homepage and immediately see a comprehensive list of
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available units with application instructions.
The County of San Mateo and its partner cities face similar challenges in providing timely housing information
to qualified applicants.
DISCUSSION
The San Mateo County DAHLIA project will have Phase 1A (Kick-off and support the stakeholder facilitation
process)and Phase 1B (Launch the “Alpha”version of an Affordable Housing Listings and Application Portal).
The first phase is the implementation of pilot project to replicate the City &County of San Francisco DAHLIA
housing database website with County of San Mateo specific data.Phase one will also include workshops and
meetings with County stakeholders such as County leaders,City partners,public interest groups,developers,
and property managers.These workshops will result in a future vision and expanded scope of work to be
presented the following year (Phase 2).
Timeline Deliverables
January 2019 User interviews, planning and training for meeting cycle,
platform copy is created for San Mateo County
February 2019 - April 2019 User interviews, common-application workshop, application
requirements document, user tests, launch the site with listings
April 2019 - June 2019 Meeting cycle completed, addition of new listings through month
six, Phase 2 roadmap and scope of work
The selection of Exygy,Inc.by the City &County of San Francisco was the result of San Francisco’s
Metropolitan Transportation Commission (MTC)Request for Qualifications process.The County and its
partner cities would realize cost savings by leveraging the existing design and development work that was
created for San Francisco.
Approval of this resolution contributes to the shared vision of the City of South San Francisco and the County
of San Mateo by establishing an online database to assist City of South San Francisco and County users to find
affordable housing solutions.The City of South San Francisco’s Economic and Community Development -
Housing department,along with the IT department,will work with the County to implement this program,
which will eventually be replicated with other pilot cities in San Mateo County.
FISCAL IMPACT
There is no fiscal impact to the pilot cities.The $350,000 agreement between San Mateo County and Exygy,
Inc.was approved and funded by the San Mateo County Board of Supervisors on November 13,2018.The term
of the agreement is from November 13,2018 through June 30,2019.It is possible that this project will result in
a recommended expanded scope for additional phases,which would be presented to the Council for
consideration as part of the FY 2019-21 budget process.
CONCLUSION
It is recommended that the City Council adopt a resolution authorizing the City of South San Francisco to be
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File #:18-1068 Agenda Date:12/12/2018
Version:1 Item #:1.
It is recommended that the City Council adopt a resolution authorizing the City of South San Francisco to be
the pilot City for the implementation of the pilot project for the DAHLIA Housing database system for San
Mateo County,and project scoping workshops for proposed San Mateo County DAHLIA functionality.
Working in conjunction with the rest of the county will display commitment to providing our residents with
access to finding affordable housing in South San Francisco and throughout the County.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1098 Agenda Date:12/12/2018
Version:1 Item #:1a.
A resolution approving a MOU with the County of San Mateo to support the implementation of a pilot project
for the DAHLIA housing database system for the County of San Mateo and the City of South San Francisco,
and authorizing the City Manager, or his designee, to execute the MOU.
WHEREAS,the County of San Mateo and City of South San Francisco wish to implement a pilot project for an
online Affordable Housing Listings and Application Portal to reduce the amount of time it takes for applicants
to apply for affordable housing; and
WHEREAS,in November 2016,the Metropolitan Transportation Commission (MTC)in San Francisco
released a solicitation in the form of a Request for Qualifications (RFQ)which resulted in an agreement with
Exygy,Inc.for professional services to build the online housing listing and application of the DAHLIA
database system;
WHEREAS,because of the successful implementation of the DAHLIA database system,in September 2018,
the MTC extended its agreement with Exygy for ongoing support and additional design and development
activities; and
WHEREAS,the City wishes to enter into an agreement with the County of San Mateo to serve as the pilot City
to develop the existing model of DAHLIA that was created for San Francisco for the County of San Mateo.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby approves a Memorandum of Understanding (MOU)with the County of San Mateo,a draft of
which is attached hereto as Exhibit A,to participate as the pilot City with the County to incorporate the
DAHLIA database system.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager,or his designee,to
execute the the MOU with the County of San Mateo,and to execute any other necessary documents and take
any other actions necessary to carry out the intent of this resolution on behalf of the City Council,subject to
approval as to form by the City Attorney.
*****
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File #:18-1098 Agenda Date:12/12/2018
Version:1 Item #:1a.
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1 SSF_CSM_MOU_102418
MEMORANDUM OF UNDERSTANDING
Between the
CITY OF SOUTH SAN FRANCISCO,
And
SAN MATEO COUNTY
(AFFORDABLE HOUSING APPLICATION VIA EXYGY)
This Memorandum of Understanding (“MOU”), is made and entered into this ___ day of
_____, 2018 by and between the City of South San Francisco (“City”), municipal corporation of
the State of California, and the County of San Mateo (“County”), (collectively referred to as
“PARTIES”).
1.Purpose.The purpose of this MOU is to establish the terms and conditions
for the deployment of a pilot project that will lead to the creation of a county-wide Affordable
Housing Listings and Application Portal designed to make it easier for residents to find and
apply for affordable housing.
2.Term of MOU and Termination.This MOU is effective upon the day and
date last signed and executed by the duly authorized representatives of the PARTIES to this
MOU and the governing bodies of the PARTIES’ respective jurisdictions and shall remain in full
force and effect until the completion of the implementation. This MOU may be terminated,
without cause, by any of the PARTIES upon 30 days written notice to all the PARTIES. This
MOU is effective through Phase One of this project, which is anticipated to be completed and
implemented by June 30, 2019.
3. Authorizations.The City Manager of the City of South San Francisco is
authorized to approve extensions to the term of this MOU, to modify due dates, to resolve
conflicts, or otherwise grant approvals on behalf of the City, provided such approvals are not
vested in the authority of the City Council.
The CIO of the County of San Mateo, serving as the County Board of Supervisors’ designee, is
authorized to approve the extension of the term of this MOU, to modify due dates, to resolve
conflicts, or otherwise grant approvals on behalf of the County, provided that any approval
requiring payment of funds in excess of appropriated funds requires the County Board of
Supervisors’ approval of the appropriation of those funds.
4.Payment.The County of San Mateo will provide up to $350,000 dollars for
the development of a third-party application that will support the affordable housing online
project. These monies are designated for development costs and the County will not provide
financial funding to the City of South San Francisco.
5.Responsibilities of the PARTIES. The County will serve as the contracting
agency for the third-party Application vendor (Exygy). The County will manage the vendor,
2 SSF_CSM_MOU_102418
handling official communications about development and implementation and will pay the
vendor for work performed. The City has agreed to be a “partner city” in this effort and will
provide and dedicate staff resources to help implement the pilot project by provisioning available
affordable housing within said City. There is no fiscal responsibility of the City in Phase One of
the project.
6.General Provisions
A.Indemnification.Pursuant to Government Code Section 895.4, each
party agrees to fully indemnify, defend, and hold the other parties (including appointed and
elected officials, officers, employees, and agents) harmless from any damage or liability imposed
for injury (as defined by Government Code section 810.8) occurring by reason of the negligent
acts or omissions or willful misconduct of the indemnifying parties, appointed or elected
officials, officers, employees, or agents, under or in connection with any work, authority, or
jurisdiction delegated to such parties under this MOU. No party, nor any appointed or elected
official, officer or employee, or agent thereof shall be responsible for any damage or liability
occurring by reason of the negligent acts or omissions or willful misconduct of the other parties
hereto, appointed or elected officials, officers, employees, or agents, under or in connection, with
any work, authority, or jurisdiction delegated to such other party under this MOU.
B.Amendments.PARTIES may request changes to this MOU. Any
changes, modifications, revisions or amendments to this MOU which are mutually agreed upon
by and between the PARTIES to this MOU shall be incorporated by written instrument, and
effective when executed and signed by all PARTIES to this MOU.
C.Severability.If any provision of this MOU shall be held to be
invalid, void, or unenforceable, the validity, legality, or enforceability of the remaining portions
hereof shall not in any way be affected or impaired thereby.
D.Applicable Law.The construction, interpretation and enforcement of
this MOU shall be governed by the laws of the State of California. The courts of the State of
California shall have jurisdiction over any action arising out of this MOU and over the
PARTIES.
E.Notices.Any and all notices required to be given hereunder shall be
deemed to have been delivered upon deposit in the United States mail, postage prepaid,
addressed to either of the PARTIES at the following address or such other address as is provided
by either party in writing:
3 SSF_CSM_MOU_102418
To City of South San Francisco:
City of South San Francisco
P.O. Box 711
South San Francisco, CA 94083
Attention: City Manager
To County:
County of San Mateo
455 County Center, 3th Floor
Redwood City, CA 94063
Attn: Jon Walton
F.Entirety of Agreement.This MOU, consisting of 5 pages and
represents the entire and complete MOU between the PARTIES and supersedes any prior
negotiations, representations and agreements, whether written or oral.
G. Debt Limitation.The City and County are subject to laws or
policies which limit their ability to incur debt in future years. Nothing in this MOU shall
constitute an obligation of future legislative bodies of the City or County to appropriate funds
purpose of this MOU.
H. Conflict of Interest.The City and the County shall avoid all
conflicts of interest in the performance of this MOA and shall immediately notify the other
should a conflict of interest arise that would prohibit or impair the PARTIES’ ability to perform
under this MOU.
J.Disputes.The City and County agree that, with regard to all disputes
or disagreements arising under this MOU that are not resolved informally at the staff level after a
good faith attempt by all PARTIES, the PARTIES may, at their sole and mutual discretion, agree
to engage in mediation. The costs of the mediation shall be divided equally between the
PARTIES, unless otherwise agreed.
K.Non-Discrimination.Neither the City nor County will
discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual
orientation, actual or perceived gender identification, disability, ethnicity, or national origin, in
connection with or related to the performance of the MOU.
4 SSF_CSM_MOU_102418
6.Signatures.In witness whereof, the PARTIES to this MOU through their duly
authorized representatives have executed this MOU on the days and dates set out below, and
certify that they have read, understood, and agreed to the terms and conditions of this MOU as
set forth herein.
The effective date of this MOU is the date of the signature last affixed to this page.
[SIGNATURES ON FOLLOWING PAGE]
5 SSF_CSM_MOU_102418
IN WITNESS WHEREOF, the PARTIES hereto, by their duly authorized representatives, have
executed this Memorandum of Agreement.
“City”
City of South San Francisco, a California
Municipal Corporation
By: ______________
Name: Mike Futrell Date
Title: City Manager
“County”
CIO acting as the administrator
of the County of San Mateo
By: ______________
Name: Jon Walton
Title: County of San Mateo CIO Date
cc: Ken Cole, County of San Mateo -Department of Housing
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1008 Agenda Date:12/12/2018
Version:1 Item #:2.
Presentation providing a market update and review of the City’s investment portfolio (Jayson Schmitt and Jeff
Probst, Chandler Asset Management)
City of South San Francisco Printed on 12/6/2018Page 1 of 1
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CHANDLER ASSET MANAGEMENT | 800.317.4747 | chandlerasset.com | info@chandlerasset.com
Jayson Schmitt, CFA
Executive Vice President, Portfolio Manager
Jeff Probst, CFA
Vice President, Portfolio Manager
City of South San Francisco
City Council Meeting
December 12, 2018
Chandler Asset Management | 1
Economic Overview
Source: US Department of Labor Source: US Department of Commerce
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % ChangeYOY( %) Change-2.0%
-1.0%
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Key Risks to Fixed Investment Markets
Tariffs, global trade tension
Global economic slowdown
The path of future interest rate increases and balance sheet reduction by the Federal Reserve
Chandler Asset Management | 2
Yield Curve Movements
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
October 30, 2017 October 30, 2018
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
Inversion 2 October 30, 2018 Inversion 1
Interest rates increased
significantly on a year over
year basis
Yield curve bear flattened as
interest rates on shorter
maturity securities increased
more than longer maturities
Yield curve inversions can
manifest in several forms
Entire yield curve inversion or
a portion of the yield curve
After inversion, interest rates
tend to fallInterest RatesInterest RatesSource: Bloomberg. Inversion movements are hypothetical scenarios.For illustrative purposes only; Please see additional disclosures at the end of this presentation.
Source: Bloomberg
Chandler Asset Management | 3
Federal Reserve
Federal Open Markets Committee 2019 Members
Jerome Powell
Chair, Board of Governors
Moderate
Richard Clarida
Vice Chair, Board of Governors
Moderate
Lael Brainard
Board of Governors
Moderate
Randal Quarles
Board of Governors
Moderate
Michelle Bowman
Board of Governors
Moderate
Vacant
(Marvin Goodfriend*)
Board of Governors
Vacant
(Nellie Liang**)
Board of Governors
John Williams
Vice Chair, New York
Moderate Hawk
Charles Evans
Chicago
Hawk
Eric Rosengren
Boston
Hawk
James Bullard
St. Louis
Dove
Ester George
Kansas City
Moderate
Federal Open Markets Committee Alternate Members
Loretta Mester
Cleveland
Patrick Harker
Philadelphia
Robert Kaplan
Dallas
Neel Kashkari
Minneapolis
Michael Strine
First Vice President, New York
*Nominated by President Trump and approved by the Senate Banking Committee but not yet confirmed by the Senate.
**Nominated by President Trump but not yet approved or confirmed by the Senate.
Source:Federal Reserve and US Department of Commerce.Please see disclosures at the end of this presentation.
Federal Open Market Committee (FOMC) will continue to have a slightly hawkish stance in 2019
•Hawk-More likely to advocate for tighter monetary policy and higher interest rates
•Dove-More likely to advocate for easier monetary policy and lower interest rates
FOMC members continue to analyze incoming data and adjust their forecasts
Likely will see additional rate hikes but timing and amount are debatable
Chandler Asset Management | 4
The Impact of Interest Rate Changes on the City of
South San Francisco’s Portfolio
The City’s portfolio has benefited from rising interest rates as reinvestments are likely to have
higher yields. Portfolio purchase yield increased approximately 40 basis points over the past
twelve months.
Rising and falling interest rates do no have an immediate impact on the City’s purchase yield.
Source: City of South San Francisco investment portfolio data; Bloomberg. Future interest rate paths are hypothetical scenarios.
2.75
2.76
2.82
2.89
1.50
1.70
1.90
2.10
2.30
2.50
2.70
2.90
10/201711/201712/20171/20182/20183/20184/20185/20186/20187/20188/20189/201810/201811/201812/20181/20192/20193/20194/20195/20196/20197/20198/20199/201910/201911/201912/2019Potential Paths of Purchase Yield
Fed Funds Rate Low Rate Path Base Path High Rate Path
Chandler Asset Management | 5
1/31/2013 12/31/2015 12/31/2016 12/31/2017 3/31/2018 6/30/2018 9/30/2018 12/31/2018 3/31/2019 6/30/2019 9/30/2019 12/31/2019
Monthly Income-Low -------182,945 194,397 205,961 217,591 229,241
Monthly Income 115,374 109,748 126,803 148,693 158,343 160,982 174,628 183,448 195,505 208,180 221,473 235,386
Monthly Income-High -------183,139 195,799 209,585 224,542 240,717
Historical and Future Projections of Income
The Impact of Interest Rate Changes on the City of
South San Francisco’s Portfolio
Source: City of South San Francisco investment portfolio data. Future monthly income paths are hypothetical scenarios.
$229,599.73
$235,385.82
$241,171.92
$140,000.00
$160,000.00
$180,000.00
$200,000.00
$220,000.00
$240,000.00
Potential Future Paths of Monthly Income
Low Income Path Base Income Path High Income Path
Chandler Asset Management | 6
-0.50%
0.00%
0.50%
1.00%
1.50%
2.00%
12 months 2 years 3 years 5 years 10 years Since Inception
So San Francisco Mid-Term (Chandler) Portfolio ICE BAML 1-5 Yr US Treasury/Agency Index
So San Francisco Mid-Term (Chandler) Portfolio
Total Rate of Return Annualized Since Inception 03/31/2009
As of October 31, 2018
Annualized
TOTAL RATE OF RETURN 3 months 12 months 2 years 3 years 5 years 10 years Since
Inception
So San Francisco Mid-Term (Chandler) Portfolio 0.29%-0.08%0.28%0.78%0.96%N/A 1.49%
ICE BAML 1-5 Yr US Treasury/Agency Index 0.28%-0.33%-0.14%0.42%0.71%N/A 1.26%
Total rate of return:A measure of a portfolio’s performance over time.It is the internal rate of return,which equates the beginning value of the portfolio with the ending value;it includes interest
earnings,realized and unrealized gains and losses in the portfolio.
Investment Performance
Chandler Asset Management | 7
Disclosures
2018 Chandler Asset Management,Inc,An Independent Registered Investment Adviser.
Information contained herein is confidential.Prices are provided by IDC,an independent pricing source.In the event IDC does not provide a price or if the price provided is not
reflective of fair market value,Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures.Our
valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.
Performance results are presented gross-of-advisory fees and represent the client’s Total Return.The deduction of advisory fees lowers performance results.These results include the
reinvestment of dividends and other earnings.Past performance may not be indicative of future results.Therefore,clients should not assume that future performance of any specific
investment or investment strategy will be profitable or equal to past performance levels.All investment strategies have the potential for profit or loss.Economic factors,market
conditions or changes in investment strategies,contributions or withdrawals may materially alter the performance and results of your portfolio.
Index returns assume reinvestment of all distributions.Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial
charges or the deduction of an investment management fee,the incurrence of which would have the effect of decreasing historical performance results.It is not possible to invest
directly in an index.
Source ice Data Indices,LLC ("ICE"),used with permission.ICE permits use of the ICE indices and related data on an "as is"basis;ICE,its affiliates and their respective third party
suppliers disclaim any and all warranties and representations,express and/or implied,including any warranties of merchantability or fitness for a particular purpose or use,including
the indices,index data and any data included in,related to,or derived therefrom.Neither ICE data,its affiliates or their respective third party providers guarantee the quality,
adequacy,accuracy,timeliness or completeness of the indices or the index data or any component thereof,and the indices and index data and all components thereof are provided on
an "as is"basis and licensee's use it at licensee's own risk.ICE data,its affiliates and their respective third party do not sponsor,endorse,or recommend chandler asset management,
or any of its products or services.
This report is provided for informational purposes only and should not be construed as a specific investment or legal advice.The information contained herein was obtained from
sources believed to be reliable as of the date of publication,but may become outdated or superseded at any time without notice.Any opinions or views expressed are based on
current market conditions and are subject to change.This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as
indicator of future results.Past performance is not indicative of future results.This report is not intended to constitute an offer,solicitation,recommendation or advice regarding any
securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.
Fixed income investments are subject to interest,credit and market risk.Interest rate risk:the value of fixed income investments will decline as interest rates rise.Credit risk:the
possibility that the borrower may not be able to repay interest and principal.Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater
risk.Market risk:the bond market in general could decline due to economic conditions,especially during periods of rising interest rates.
ICE BAML 1-5 Yr US Treasury/Agency Index
The ICE BAML 1-5 Year US Treasury &Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic
market.Qualifying securities must have an investment grade rating (based on an average of Moody’s,S&P and Fitch).Qualifying securities must have at least one year remaining term
to final maturity and less than five years remaining term to final maturity,at least 18 months to maturity at time of issuance,a fixed coupon schedule and a minimum amount
outstanding of $1 billion for sovereigns and $250 million for agencies.(Index:GVA0.Please visit www.mlindex.ml.com for more information)
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1087 Agenda Date:12/12/2018
Version:1 Item #:3.
Report regarding a resolution amending the City of South San Francisco’s Salary Schedule,effective December
28,2018,amending job titles and councilmembers’salary,adjusting the salary schedule for Payroll
Administrator,establishing the new classification of Business Manager;and amending Appendix 4 of the City
Council Handbook, Summary of Elected Officials Benefits.(Leah Lockhart, Human Resources Director)
RECOMMENDATION
It is recommended that the City Council of the City of South San Francisco adopt a resolution amending
the City’s Salary Schedule effective December 28,2018,amending job titles and councilmembers’salary,
adjusting the salary schedule for the Payroll Administrator,establishing the new classification of
Business Manager;and amending Appendix 4 of the City Council Handbook,Summary of Elected
Officials Benefits.
BACKGROUND/DISCUSSION
The City Council adopted the Fiscal Year (FY)2018-19 Operating Budget for the City of South San Francisco
and its salary schedules on June 27,2018 (Resolution 97-2018).Four changes to the salary schedules are
recommended, and are included in the amended Salary Schedule (Attachment A).
Per the City’s Personnel Rules and Regulations Rule 4.01.Personnel Officer Responsibility,the personnel
officer shall be responsible for the administration of the City’s Classification and Pay Plan.The personnel
officer shall submit job descriptions for newly created and amended job classifications,reclassifications,or
restructuring of existing positions to the City Manager for approval,and amendments to the Salary Schedule to
the City Council for adoption.The following recommendations are a result of recent classification studies or
organizational restructuring, requiring an amendment to the Salary Schedule.
Information Technology Director
Currently,the salary schedule includes a classification title of Chief Innovation Officer.No changes are
recommended to the salary for this position,however,a title change to Information Technology Director is
recommended.This change is consistent with titles recognized within the industry and appropriately reflects the
duties and responsibilities of the position.
Business Manager
In the 2018-2019 budget,Council approved the inclusion of a Public Works Administrator position within
Parks and Recreation.A separate job description was created and the title was changed from Public Works
Administrator to Business Manager in order to specifically reflect the duties in Parks.The salary schedule for
the Business Manager remains equivalent to Public Works Administrator.
Payroll Administrator
In early 2018,the Finance Department requested a staffing and classification study for positions within the
Payroll Division,to ensure appropriate staffing levels and compensation in line with comparable agencies.
Given the staffing transitions in Human Resources at that time,this study was not completed prior to the
adoption of the 2018-2019.However,a placeholder was included to allow for possible salary adjustments if
City of South San Francisco Printed on 12/6/2018Page 1 of 2
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File #:18-1087 Agenda Date:12/12/2018
Version:1 Item #:3.
recommended by the study.
Following the study,staff recommends a salary adjustment for the Payroll Administrator to align the salary
schedule with that of the Financial Analyst II job classification,based on similar scope of responsibilities,level
of independence,experience and education requirements.This adjustment would result in a 4.7%salary
increase to the salary schedule for Payroll Administrator (i.e.,step 5 increase from $46.89 per hour to $49.09
per hour).
Councilmember Salary and Summary of Elected Officials Benefits
Council adopted Ordinance No.1536-2017 increasing councilmembers’salaries from $500 to $1,000 per month
effective December 11,2018.The recommended amendment to the salary schedule includes this change in
accordance with Ordinance 1536-2017.
Further,staff recommends Council adopt the attached Summary of Elected Officials Benefits (Appendix C)to
replace Appendix 4 Summary of Elected Officials Benefits in the City Council Handbook.Appendix 4 has been
amended to reflect the new salary,as well as,administrative updates (Appendix B).These updates are clean-up
items,such as the change in life insurance value to $50,000 which was approved by the City Council at the
Regular Meeting on March 10, 2010. No new benefits are being added as a result of this update.
FISCAL IMPACT
There is no fiscal impact.Funding for these positions is included in the 2018-19 budget,including the
councilmembers’ salary increase and the anticipated salary schedule adjustment for the Payroll Administrator.
CONCLUSION
Staff recommends the City Council adopt a resolution amending the City’s Salary Schedule effective December
28, 2018, amending job titles and councilmembers’ salary, adjusting the salary schedule for the Payroll
Administrator; and amending Appendix 4 of the City Council Handbook, Summary of Elected Officials
Benefits.
City of South San Francisco Printed on 12/6/2018Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1088 Agenda Date:12/12/2018
Version:1 Item #:3a.
Resolution amending the City’s Salary Schedule,effective December 28,2018,amending job titles and
councilmembers’salary,adjusting the salary schedule for the Payroll Administrator,establishing the
classification of Business Manager;and amending Appendix 4 of the City Council Handbook,Summary of
Elected Officials Benefits.
WHEREAS,the Fiscal Year (FY)2018-19 Operating Budget for the City of South San Francisco and its salary
schedules were adopted by the City Council on June 27, 2018; and
WHEREAS,the City Manager approved the job title change from Chief Innovation Officer to Information
Technology Director, staff recommends amending the salary schedule to reflect the job title change; and
WHEREAS,the City Manager approved the establishment of the classification of Business Manager,with a
salary equivalent to Public Works Administrator,and staff recommends amending the salary schedule to reflect
this change; and
WHEREAS,staff recommends adjusting the salary schedule increasing the pay rate for the Payroll
Administrator from a top step of $46.89 to a top step of $49.09, a 4.7% salary increase.
WHEREAS,Council adopted Ordinance No.1536-2017,increasing councilmembers’salaries effective
December 11,2018,staff recommends amending the salary schedule to reflect the salary schedule change,this
schedule incorporated herein as Exhibit A; and
WHEREAS,Council adopted Ordinance No.1536-2017,increasing councilmembers’salaries effective
December 11,2018,staff recommends amending and updating Appendix 4 of the City Council Handbook,
Summary of Elected Officials Benefits herein as Exhibit C; and
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby
amend the salary schedules in the FY 2018-19 Operating Budget for the City of South San Francisco to reflect
the title changes for the Information Technology Director and the Business Manager,councilmembers’salary,
and the salary adjustment for the Payroll Administrator,attached herein as Exhibit A;and amends Appendix 4
of the City Council Handbook, Summary of Elected Officials Benefits, attached herein as Exhibit B.
*****
City of South San Francisco Printed on 1/17/2019Page 1 of 1
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EXECUTIVE MANAGEMENT SALARY SCHEDULEDecember 12, 2018 Council MeetingPage 1 of 1 JOB TITLEJOB CODE EFFECTIVE DATE UNIT PAY RATE MINIMUM CONTROL POINTMAXIMUMACM / CHIEF SUSTAINABILITY OFFICERN10029-Jun-18 EXEC Hourly Rate 104.99115.49127.04ASSISTANT TO THE CITY MANAGERN18029-Jun-18 EXEC Hourly Rate61.1067.2173.93INFORMATION TECHNOLOGY DIRECTORN16528-Dec-18 EXEC Hourly Rate89.0397.93107.73CITY MANAGERN11511-Apr-18 EXEC Hourly Rate135.33COMMUNICATIONS DIRECTORN19029-Jun-18 EXEC Hourly Rate89.0397.93107.73ECONOMIC & COMMUNITY DEVELOPMENT DIRECTOR N14029-Jun-18 EXEC Hourly Rate91.01100.12110.13FINANCE DIRECTORN14529-Jun-18 EXEC Hourly Rate91.01100.12110.13FIRE CHIEFN15029-Jun-18 EXEC Hourly Rate 101.58111.73122.91HUMAN RESOURCES DIRECTORN13029-Jun-18 EXEC Hourly Rate89.0397.93107.73LIBRARY DIRECTORN11029-Jun-18 EXEC Hourly Rate89.0397.93107.73PARKS & RECREATION DIRECTORN17529-Jun-18 EXEC Hourly Rate89.1398.05107.85POLICE CHIEFN15529-Jun-18EXEC Hourly Rate 100.35110.39121.42PUBLIC WORKS DIRECTORN16029-Jun-18 EXEC Hourly Rate90.4299.47109.41Attachment A
City of South San Francisco Salary ScheduleDecember 28, 2018December 12, 2018 Council MeetingJOB TITLEJOB CODE EFFECTIVE DATE UNITPAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8ACCOUNTANT IM100 29-Jun-2018 MID MGMT Hourly Rate36.73 38.56 40.49 42.51 44.64ACCOUNTANT IIM620 29-Jun-2018 MID MGMT Hourly Rate40.39 42.41 44.53 46.75 49.09ACCOUNTANT, SENIORM625 29-Jun-2018 MID MGMT Hourly Rate44.41 46.63 48.96 51.41 53.98ACCOUNTING ASSISTANT IA48029-Jun-2018 AFSCME Hourly Rate23.49 24.66 25.90 27.19 28.55ACCOUNTING ASSISTANT IIA22529-Jun-2018 AFSCME Hourly Rate25.81 27.10 28.46 29.88 31.37ACCOUNTING ASSISTANT II - HOURLYX10029-Jun-2018 HOURLY Hourly Rate25.81 27.10 28.46 29.88 31.37ADMINISTRATIVE ASSISTANT IO31529-Jun-2018 CONFID Hourly Rate28.6830.12 31.62 33.21 34.87ADMINISTRATIVE ASSISTANT I - HOURLYX11029-Jun-2018 HOURLY Hourly Rate28.68 30.12 31.62 33.21 34.87ADMINISTRATIVE ASSISTANT IIO31029-Jun-2018 CONFID Hourly Rate30.22 31.73 33.32 34.98 36.73ADMINISTRATIVE ASSISTANT II - HOURLYX13029-Jun-2018 HOURLY Hourly Rate30.22 31.73 33.32 34.98 36.73ADMINISTRATIVE ASSISTANT, SENIORO34029-Jun-2018 CONFID Hourly Rate31.73 33.32 34.99 36.74 38.57BUILDING INSPECTORA13529-Jun-2018 AFSCME Hourly Rate40.23 42.25 44.36 46.58 48.90BUILDING INSPECTOR - HOURLYX59529-Jun-2018 HOURLY Hourly Rate40.23 42.25 44.36 46.58 48.90BUILDING INSPECTOR, SENIORA40029-Jun-2018 AFSCME Hourly Rate43.9446.13 48.44 50.86 53.41BUILDING MAINTENANCE CRAFTSWORKERA46529-Jun-2018 AFSCME Hourly Rate31.08 32.64 34.27 35.98 37.78BUILDING MAINTENANCE CUSTODIANA14029-Jun-2018 AFSCME Hourly Rate22.82 23.96 25.16 26.42 27.74BUILDING MAINTENANCE CUSTODIAN - HOURLYX18529-Jun-2018 HOURLY Hourly Rate22.82 23.96 25.16 26.42 27.74BUILDING MAINTENANCE CUSTODIAN, LEADA19029-Jun-2018 AFSCME Hourly Rate28.90 30.34 31.86 33.45 35.12BUILDING MAINTENANCE CUSTODIAN, SENIORA32029-Jun-2018 AFSCME Hourly Rate25.13 26.39 27.71 29.10 30.55BUILDING OFFICIALM210 29-Jun-2018 MID MGMT Hourly Rate62.10 65.20 68.46 71.88 75.48BUILDING OFFICIAL, ASSISTANTM215 29-Jun-2018 MID MGMT Hourly Rate53.29 55.96 58.75 61.69 64.78BUILDING PLAN REVIEWERA69029-Jun-2018 AFSCME Hourly Rate42.14 44.25 46.46 48.78 51.22BUSINESS MANAGERM825 28-Dec-2018 MID MGMT Hourly Rate50.80 53.34 56.01 58.81 61.75CHILDCARE ASSISTANT SUPERVISORM800 29-Jun-2018 MID MGMT Hourly Rate31.20 32.76 34.40 36.12 37.92CITY CLERKE10001-JUL-2016 ELECTHourly Rate49.47 51.95 54.55 57.28 60.14CITY CLERK RECORDS TECHNICIANO41529-Jun-2018 CONFID Hourly Rate30.22 31.73 33.32 34.98 36.73CITY COUNCIL MEMBERE11011-Dec-2018 ELECTHourly Rate92.31CITY PLANNERM155 29-Jun-2018 MID MGMT Hourly Rate61.04 64.09 67.29 70.66 74.19CITY TREASURERE10529-Jun-2018 ELECTHourly Rate7.72CODE ENFORCEMENT OFFICERA14529-Jun-2018 AFSCME Hourly Rate34.45 36.17 37.98 39.88 41.87COMMUNICATIONS DISPATCHERA15029-Jun-2018 AFSCME Hourly Rate33.73 35.41 37.18 39.04 40.99COMMUNICATIONS DISPATCHER - HOURLYX44529-Jun-2018 HOURLY Hourly Rate43.59COMMUNICATIONS DISPATCHER, SUPERVISINGA36529-Jun-2018 AFSCME Hourly Rate39.78 41.77 43.86 46.06 48.36COMMUNITY DEVELOPMENT COORDINATORM725 29-Jun-2018 MID MGMT Hourly Rate39.58 41.56 43.64 45.82 48.11COMMUNITY DEVELOPMENT SPECIALISTA66029-Jun-2018 AFSCME Hourly Rate37.73 39.62 41.60 43.68 45.87COMMUNITY SERVICES SITE COORDINATORA64029-Jun-2018 AFSCME Hourly Rate22.86 24.01 25.21 26.47 27.79COMMUNITY SERVICES SITE COORDINATOR - HOURLY X66029-Jun-2018 HOURLY Hourly Rate22.86 24.01 25.21 26.47 27.79COMPUTER SERVICES TECHNICIANO52529-Jun-2018 CONFID Hourly Rate38.49 40.41 42.43 44.55 46.78Page 1 of 6
City of South San Francisco Salary ScheduleDecember 28, 2018December 12, 2018 Council MeetingJOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8COMPUTER SERVICES TECHNICIAN, SENIOR O530 29-Jun-2018 CONFID Hourly Rate 40.42 42.44 44.56 46.79 49.13CONSULTANT - HOURLY X570 28-Dec-2018 HOURLY Hourly Rate 12.00 135.00CRIME ANALYST C210 29-Jun-2018 PO NONSWORN Hourly Rate 40.55 42.57 44.70 46.94 49.29CULTURAL ARTS SPECIALIST A650 29-Jun-2018 AFSCME Hourly Rate 31.17 32.73 34.36 36.08 37.88CULTURAL ARTS SPECIALIST - HOURLY X650 29-Jun-2018 HOURLY Hourly Rate 31.17 32.73 34.36 36.08 37.88DATABASE BUSINESS SYSTEMS SPECIALIST O405 29-Jun-2018 CONFID Hourly Rate 30.22 31.73 33.32 34.98 36.73DEPUTY CITY CLERK O320 29-Jun-2018 CONFID Hourly Rate 33.23 34.90 36.64 38.47 40.40DEPUTY DIRECTOR OF ECD M145 29-Jun-2018 MID MGMT Hourly Rate 67.14 70.50 74.02 77.72 81.61ECONOMIC DEVELOPMENT COORDINATOR M185 29-Jun-2018 MID MGMT Hourly Rate 52.67 55.31 58.07 60.98 64.02ELECTRICAL TECHNICIAN A160 29-Jun-2018 AFSCME Hourly Rate 37.91 39.8141.80 43.89 46.08ELECTRICAL TECHNICIAN, ASSISTANT A120 29-Jun-2018 AFSCME Hourly Rate 27.97 29.37 30.84 32.38 34.00ELECTRICAL TECHNICIAN, LEAD A335 29-Jun-2018 AFSCME Hourly Rate 46.77 49.11 51.56 54.14 56.85ELECTRICAL TECHNICIAN, SENIOR A500 29-Jun-2018 AFSCME Hourly Rate 41.59 43.67 45.85 48.15 50.55EMERGENCY MEDICAL TECHNICIAN - HOURLY X281 29-Jun-2018 HOURLY Hourly Rate 17.46 18.33 19.25 20.21 21.22EMERGENCY SERVICES MANAGER M780 29-Jun-2018 MID MGMT Hourly Rate 41.73 43.82 46.01 48.31 50.73EMS BATTALION CHIEF M420 29-Jun-2018 PSM FIRE 80 Hourly Rate 71.89 75.49 79.26 83.22 87.39ENGINEER, ASSOCIATE M115 29-Jun-2018 MID MGMT Hourly Rate 50.00 52.5055.13 57.89 60.78ENGINEER, PRINCIPAL M760 29-Jun-2018 MID MGMT Hourly Rate 65.15 68.4071.82 75.42 79.19ENGINEER, SENIOR M340 29-Jun-2018 MID MGMT Hourly Rate 59.50 62.48 65.60 68.88 72.33ENGINEERING TECHNICIAN A167 29-Jun-2018 AFSCME Hourly Rate 31.31 32.88 34.52 36.25 38.06ENGINEERING TECHNICIAN, SENIOR A168 29-Jun-2018 AFSCME Hourly Rate 34.44 36.17 37.97 39.87 41.87ENVIRONMENTAL COMPLIANCE INSPECTOR - HOURLY X465 29-Jun-2018 HOURLY Hourly Rate 37.94 39.83 41.83 43.92 46.11ENVIRONMENTAL COMPLIANCE INSPECTOR I D210 29-Jun-2018 WQCP OP ENG Hourly Rate 37.94 39.83 41.83 43.92 46.11ENVIRONMENTAL COMPLIANCE INSPECTOR II D155 29-Jun-2018 WQCP OP ENGHourly Rate 41.73 43.81 46.00 48.30 50.72ENVIRONMENTAL COMPLIANCE INSPECTOR, SENIOR D160 29-Jun-2018 WQCP OP ENG Hourly Rate 47.06 49.41 51.88 54.47 57.20ENVIRONMENTAL COMPLIANCE SUPERVISOR M450 29-Jun-2018 MID MGMT Hourly Rate 62.49 65.61 68.89 72.34 75.95EQUIPMENT MECHANIC A170 29-Jun-2018 AFSCME Hourly Rate 32.32 33.94 35.63 37.41 39.28EQUIPMENT MECHANIC - HOURLY X510 29-Jun-2018 HOURLY Hourly Rate 32.32 33.94 35.63 37.41 39.28EQUIPMENT MECHANIC, LEAD A345 29-Jun-2018 AFSCME Hourly Rate 35.00 36.75 38.58 40.51 42.54EQUIPMENT OPERATOR A175 29-Jun-2018 AFSCME Hourly Rate 32.40 34.02 35.72 37.50 39.38EXECUTIVE ASSISTANT TO THE CITY MANAGER O410 29-Jun-2018 CONFID Hourly Rate 37.14 39.00 40.95 43.00 45.14FINANCIAL ANALYST I M600 29-Jun-2018 MID MGMT Hourly Rate 36.73 38.5640.49 42.51 44.64FINANCIAL ANALYST II M610 29-Jun-2018 MID MGMT Hourly Rate 40.39 42.41 44.53 46.75 49.09FINANCIAL ANALYST, SENIOR M615 29-Jun-2018 MID MGMT Hourly Rate 44.41 46.63 48.96 51.41 53.98FINANCIAL SERVICES MANAGER M770 29-Jun-2018 MID MGMT Hourly Rate 57.11 59.96 62.96 66.11 69.41FIRE APPARATUS ENGINEER B120 29-Jun-2018 IAFF Hourly Rate 36.06 37.8739.76 41.75 43.84FIRE APPARATUS ENGINEER (40 HOURS) B121 29-Jun-2018 IAFF Hourly Rate 50.49 53.02 55.67 58.45 61.37FIRE BATTALION CHIEF (40 HOURS) M205 29-Jun-2018 PSM FIRE 80 Hourly Rate 71.89 75.49 79.26 83.22 87.39Page 2 of 6
City of South San Francisco Salary ScheduleDecember 28, 2018December 12, 2018 Council MeetingJOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8FIRE BATTALION CHIEF (56 HOURS) M390 29-Jun-2018 PSM FIRE 112 Hourly Rate 51.34 53.91 56.61 59.44 62.41FIRE CAPTAIN B100 29-Jun-2018 IAFF Hourly Rate 39.46 41.44 43.51 45.68 47.97FIRE CAPTAIN (40 HOURS) B101 29-Jun-2018 IAFF Hourly Rate 55.25 58.0160.91 63.96 67.15FIRE CHIEF, DEPUTY M110 29-Jun-2018 PSM FIRE 80 Hourly Rate 83.67 87.85 92.25 96.86 101.70FIRE COURIER - HOURLY X540 29-Jun-2018 HOURLY Hourly Rate 18.93 19.8820.87 21.91 23.01FIRE MARSHAL M410 29-Jun-2018 PSM FIRE 80 Hourly Rate 71.89 75.49 79.26 83.22 87.39GROUNDSPERSON A505 29-Jun-2018 AFSCME Hourly Rate 29.50 30.97 32.52 34.15 35.85HUMAN RESOURCES ANALYST I M700 29-Jun-2018 MID MGMT Hourly Rate 36.64 38.47 40.40 42.42 44.54HUMAN RESOURCES ANALYST II M270 29-Jun-2018 MID MGMT Hourly Rate 40.28 42.29 44.40 46.62 48.96HUMAN RESOURCES ANALYST, SENIOR M271 29-Jun-2018 MID MGMT Hourly Rate 44.33 46.54 48.87 51.31 53.88HUMAN RESOURCES CLERK - HOURLY X310 29-Jun-2018 HOURLY Hourly Rate 28.68 30.12 31.62 33.21 34.87HUMAN RESOURCES MANAGER M775 29-Jun-2018 MID MGMT Hourly Rate 57.22 60.08 63.08 66.23 69.55HUMAN RESOURCES TECHNICIAN O265 29-Jun-2018 CONFID Hourly Rate 30.2231.73 33.32 34.98 36.73HUMAN RESOURCES TECHNICIAN - HOURLY X265 29-Jun-2018 HOURLY Hourly Rate 30.22 31.73 33.32 34.98 36.73INFORMATION SYSTEMS ADMINISTRATOR M650 29-Jun-2018 MID MGMT Hourly Rate 52.71 55.34 58.11 61.02 64.07INFORMATION SYSTEMS ADMINISTRATOR, SENIOR M790 29-Jun-2018 MID MGMT Hourly Rate 55.34 58.11 61.02 64.07 67.27INFORMATION TECHNOLOGY MANAGER M805 29-Jun-2018 MID MGMT Hourly Rate 58.24 61.15 64.21 67.42 70.79LABORATORY CHEMIST D120 29-Jun-2018 WQCP OP ENG Hourly Rate 41.95 44.05 46.25 48.57 51.00LABORATORY CHEMIST - HOURLY X545 29-Jun-2018 HOURLY Hourly Rate 41.95 44.05 46.25 48.57 51.00LABORATORY CHEMIST, SENIOR D170 29-Jun-2018 WQCP OP ENG Hourly Rate48.47 50.89 53.44 56.11 58.92LABORATORY SUPERVISOR M220 29-Jun-2018 MID MGMT Hourly Rate 52.20 54.81 57.55 60.43 63.45LANDSCAPE ARCHITECT M815 29-Jun-2018 MID MGMT Hourly Rate 53.95 56.6559.48 62.46 65.58LIBRARIAN I A210 29-Jun-2018 AFSCME Hourly Rate 30.03 31.53 33.11 34.7636.50LIBRARIAN I - HOURLY X210 29-Jun-2018 HOURLY Hourly Rate 30.03 31.53 33.11 34.76 36.50LIBRARIAN II A240 29-Jun-2018 AFSCME Hourly Rate 33.05 34.70 36.44 38.26 40.17LIBRARIAN II - HOURLY X670 29-Jun-2018 HOURLY Hourly Rate 33.05 34.7036.44 38.26 40.17LIBRARY ASSISTANT I A220 29-Jun-2018 AFSCME Hourly Rate 23.58 24.76 26.00 27.30 28.66LIBRARY ASSISTANT I - HOURLY X220 29-Jun-2018 HOURLY Hourly Rate 23.58 24.76 26.00 27.30 28.66LIBRARY ASSISTANT II A215 29-Jun-2018 AFSCME Hourly Rate 26.05 27.35 28.72 30.15 31.66LIBRARY ASSISTANT II - HOURLY X225 29-Jun-2018 HOURLY Hourly Rate 26.05 27.35 28.72 30.15 31.66LIBRARY CLERK - HOURLY X235 29-Jun-2018 HOURLY Hourly Rate 14.62 15.35 16.12 16.92 17.77LIBRARY DIRECTOR, ASSISTANT M640 29-Jun-2018 MID MGMT Hourly Rate 56.69 59.52 62.50 65.63 68.91LIBRARY PAGE - HOURLY X250 28-Dec-2018 HOURLY Hourly Rate 12.00 12.6013.23 13.90 14.59LIBRARY PROGRAM MANAGER M235 29-Jun-2018 MID MGMT Hourly Rate 44.95 47.20 49.56 52.04 54.64LIBRARY SPECIALIST, SUPERVISING A670 29-Jun-2018 AFSCME Hourly Rate30.84 32.38 34.00 35.70 37.48LITERACY PROGRAM MANAGER M500 29-Jun-2018 MID MGMT Hourly Rate 44.9547.20 49.56 52.04 54.64LITERACY SERVICES ASSISTANT COORDINATOR - HOURLY X655 29-Jun-2018HOURLY Hourly Rate 26.05 27.35 28.72 30.15 31.66LITERACY SERVICES ASSISTANT I - HOURLY X665 29-Jun-2018 HOURLY Hourly Rate 23.58 24.76 26.00 27.30 28.66Page 3 of 6
City of South San Francisco Salary ScheduleDecember 28, 2018December 12, 2018 Council MeetingJOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8LITERACY SERVICES COORDINATOR A445 29-Jun-2018 AFSCME Hourly Rate 33.93 35.63 37.41 39.28 41.24MAINTENANCE CRAFTSWORKER A280 29-Jun-2018 AFSCME Hourly Rate 31.08 32.64 34.27 35.98 37.78MAINTENANCE SUPERVISOR M255 29-Jun-2018 MID MGMT Hourly Rate 41.20 43.26 45.42 47.69 50.08MANAGEMENT ANALYST I M570 29-Jun-2018 MID MGMT Hourly Rate 39.45 41.43 43.50 45.67 47.96MANAGEMENT ANALYST II M560 29-Jun-2018 MID MGMT Hourly Rate 43.39 45.56 47.83 50.22 52.74MEMBER, CULTURAL ARTS COMMISSION X164 30-MAY-2008 BD CMS Hourly Rate 50.00MEMBER, DESIGN REVIEW BOARD X155 01-JAN-0001 BD CMS Hourly Rate 50.00MEMBER, HISTORICAL COMMISSION X165 01-JAN-0001 BD CMS Hourly Rate 50.00MEMBER, HOUSING AUTHORITY COMMISSION X175 01-JAN-0001 BD CMS Hourly Rate 50.00MEMBER, LIBRARY BOARD X230 01-JAN-0001 BD CMS Hourly Rate 50.00MEMBER, PARKING PLACE COMMISSION X295 01-JAN-0001 BD CMS Hourly Rate 50.00MEMBER, PARKS & RECREATION COMMISSION X285 01-JAN-0001 BD CMS Hourly Rate 50.00MEMBER, PERSONNEL BOARD X305 01-JAN-0001 BD CMS Hourly Rate 50.00MEMBER, PLANNING COMMISSION X315 01-JAN-0001 BD CMS Hourly Rate 50.00MISCELLANEOUS HOURLY X280 28-Dec-2018 HOURLY Hourly Rate 12.00 85.00OFFICE ASSISTANT - HOURLY X440 29-Jun-2018 HOURLY Hourly Rate 22.13 23.23 24.39 25.61 26.89OFFICE SPECIALIST A295 29-Jun-2018 AFSCME Hourly Rate 24.34 25.55 26.83 28.17 29.58OFFICE SPECIALIST - HOURLY X415 29-Jun-2018 HOURLY Hourly Rate 24.3425.55 26.83 28.17 29.58PARAMEDIC FIREFIGHTER B130 29-Jun-2018 IAFF Hourly Rate 36.06 37.87 39.76 41.75 43.84PARAMEDIC FIREFIGHTER (40 HOURS) B131 29-Jun-2018 IAFF Hourly Rate 50.49 53.02 55.67 58.45 61.37PARAMEDIC/FIREFIGHTER RECRUIT (40 hours) B135 29-Jun-2018 IAFF Hourly Rate 48.08PARK MAINTENANCE WORKER A250 29-Jun-2018 AFSCME Hourly Rate 26.27 27.58 28.96 30.41 31.93PARK MAINTENANCE WORKER - HOURLY X300 29-Jun-2018 HOURLY Hourly Rate 26.27 27.58 28.96 30.41 31.93PARK MAINTENANCE WORKER, LEAD A195 29-Jun-2018 AFSCME Hourly Rate 31.26 32.82 34.46 36.19 38.00PARK MAINTENANCE WORKER, SENIOR A350 29-Jun-2018 AFSCME Hourly Rate28.14 29.55 31.03 32.58 34.21PARKING ENFORCEMENT OFFICER C175 29-Jun-2018 PO NONSWORN Hourly Rate 24.14 25.35 26.62 27.95 29.34PARKING ENFORCEMENT OFFICER - HOURLY X180 29-Jun-2018 HOURLY Hourly Rate 24.14 25.35 26.62 27.95 29.34PARKING SYSTEM TECHNICIAN A245 29-Jun-2018 AFSCME Hourly Rate 31.26 32.82 34.46 36.19 38.00PAYROLL ADMINISTRATOR M785 28-Dec-2018 MID MGMT Hourly Rate 40.39 42.41 44.53 46.75 49.09PERMIT TECHNICIAN A460 29-Jun-2018 AFSCME Hourly Rate 35.56 37.33 39.20 41.16 43.22PERMIT TECHNICIAN, SENIOR A700 29-Jun-2018 AFSCME Hourly Rate 37.83 39.72 41.70 43.79 45.98PLANNER, ASSOCIATE M125 29-Jun-2018 MID MGMT Hourly Rate 39.58 41.56 43.64 45.82 48.11PLANNER, ASSOCIATE - HOURLY X125 29-Jun-2018 HOURLY Hourly Rate 39.58 41.56 43.64 45.82 48.11PLANNER, PRINCIPAL M590 29-Jun-2018 MID MGMT Hourly Rate 52.67 55.31 58.07 60.98 64.02PLANNER, SENIOR M335 29-Jun-2018 MID MGMT Hourly Rate 49.01 51.46 54.04 56.74 59.58PLANNER, SENIOR - HOURLY X335 29-Jun-2018 HOURLY Hourly Rate 49.01 51.46 54.04 56.74 59.58PLANNING TECHNICIAN A462 29-Jun-2018 AFSCME Hourly Rate 35.55 37.33 39.19 41.15 43.21PLANT ELECTRICIAN I D105 29-Jun-2018 WQCP OP ENG Hourly Rate 36.73 38.57 40.50 42.52 44.65Page 4 of 6
City of South San Francisco Salary ScheduleDecember 28, 2018December 12, 2018 Council MeetingJOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8PLANT ELECTRICIAN I - HOURLY X500 29-Jun-2018 HOURLY Hourly Rate 36.73 38.57 40.50 42.52 44.65PLANT ELECTRICIAN II D140 29-Jun-2018 WQCP OP ENG Hourly Rate 40.41 42.43 44.55 46.78 49.12PLANT MAINTENANCE SUPERVISOR M745 29-Jun-2018 MID MGMT Hourly Rate 51.75 54.34 57.05 59.91 62.90PLANT MECHANIC - HOURLY X355 29-Jun-2018 HOURLY Hourly Rate 33.78 35.47 37.24 39.10 41.06PLANT MECHANIC I D130 29-Jun-2018 WQCP OP ENG Hourly Rate 33.78 35.4737.24 39.10 41.06PLANT MECHANIC II D135 29-Jun-2018 WQCP OP ENG Hourly Rate 37.17 39.02 40.98 43.02 45.18PLANT MECHANIC, APPRENTICE D220 29-Jun-2018 WQCP OP ENG Hourly Rate29.37 31.63 33.89 36.14 38.40 40.66 42.92 45.18PLANT MECHANIC, ASSISTANT - HOURLY X135 29-Jun-2018 HOURLY Hourly Rate 30.40 31.92 33.51 35.19 36.95PLANT MECHANIC, LEAD D180 29-Jun-2018 WQCP OP ENG Hourly Rate 41.90 44.00 46.20 48.51 50.93PLANT OPERATOR I D145 29-Jun-2018 WQCP OP ENG Hourly Rate 32.35 33.9735.67 37.45 39.33PLANT OPERATOR I - CONTRACT FT X145 29-Jun-2018 HOURLY Hourly Rate 32.35 33.97 35.67 37.45 39.33PLANT OPERATOR I - HOURLY X140 29-Jun-2018 HOURLY Hourly Rate 32.35 33.97 35.67 37.45 39.33PLANT OPERATOR II D150 29-Jun-2018 WQCP OP ENG Hourly Rate 35.60 37.38 39.25 41.21 43.27PLANT OPERATOR II - HOURLY X530 29-Jun-2018 HOURLY Hourly Rate 35.6037.38 39.25 41.21 43.27PLANT OPERATOR III D200 29-Jun-2018 WQCP OP ENG Hourly Rate 37.38 39.25 41.21 43.27 45.43PLANT OPERATOR, APPRENTICE D100 29-Jun-2018 WQCP OP ENG Hourly Rate28.13 30.29 32.45 34.62 36.78 38.94 41.11 43.27PLANT OPERATOR, LEAD D190 29-Jun-2018 WQCP OP ENG Hourly Rate 41.12 43.17 45.33 47.60 49.98PLANT SUPERINTENDENT M355 29-Jun-2018 MID MGMT Hourly Rate 67.05 70.41 73.93 77.62 81.50PLANT SUPERINTENDENT, ASSISTANT M465 29-Jun-2018 MID MGMT Hourly Rate 54.72 57.45 60.32 63.34 66.51PLANT UTILITY WORKER D125 29-Jun-2018 WQCP OP ENG Hourly Rate 29.62 31.10 32.65 34.28 36.00PLANT UTILITY WORKER - HOURLY X490 29-Jun-2018 HOURLY Hourly Rate 29.62 31.10 32.65 34.28 36.00POLICE CAPTAIN M280 29-Jun-2018 PSM POLICE Hourly Rate 79.32 83.29 87.45 91.83 96.42POLICE CHIEF, DEPUTY M765 29-Jun-2018 PSM POLICE Hourly Rate 83.22 87.38 91.75 96.34 101.16POLICE COMMUNICATIONS & RECORDS MANAGER M285 29-Jun-2018 MID MGMT Hourly Rate 53.81 56.50 59.32 62.29 65.41POLICE CORPORAL C100 29-Jun-2018 PO SWORN Hourly Rate 55.13 56.51 57.92 59.37POLICE COURT LIAISON - HOURLY X193 29-Jun-2018 HOURLY Hourly Rate 25.88 27.17 28.53 29.96 31.46POLICE LIEUTENANT M275 29-Jun-2018 PSM POLICE Hourly Rate 69.60 73.0876.74 80.58 84.60POLICE MEDIA TECHNICIAN C220 29-Jun-2018 PO NONSWORN Hourly Rate 28.68 30.12 31.62 33.21 34.87POLICE OFFICER C115 29-Jun-2018 PO SWORN Hourly Rate 41.17 44.06 47.1450.44 53.97POLICE PROPERTY/ EVIDENCE SPECIALIST C110 29-Jun-2018 PO NONSWORN Hourly Rate 28.01 29.41 30.88 32.42 34.04POLICE PROPERTY/EVIDENCE ASSISTANT - HOURLY X190 29-Jun-2018 HOURLY Hourly Rate 25.88 27.17 28.53 29.96 31.46POLICE RECORDS SPECIALIST C105 29-Jun-2018 PO NONSWORN Hourly Rate 25.88 27.17 28.53 29.96 31.46POLICE RECORDS SPECIALIST - HOURLY X191 29-Jun-2018 HOURLY Hourly Rate 25.88 27.17 28.53 29.96 31.46POLICE RECORDS SPECIALIST, SENIOR C180 29-Jun-2018 PO NONSWORN Hourly Rate 27.26 28.62 30.05 31.56 33.14POLICE RECORDS SPECIALIST, SUPERVISING C200 29-Jun-2018 PO NONSWORN Hourly Rate 29.76 31.25 32.81 34.45 36.17POLICE RECRUIT C190 29-Jun-2018 PO NONSWORN Hourly Rate 40.37POLICE RESERVE OFFICER - HOURLY X325 29-Jun-2018 HOURLY Hourly Rate44.30POLICE SERGEANT C165 29-Jun-2018 PO SWORN Hourly Rate 59.16 60.64 62.16 63.71 65.30Page 5 of 6
City of South San Francisco Salary ScheduleDecember 28, 2018December 12, 2018 Council MeetingJOB TITLE JOB CODE EFFECTIVE DATE UNIT PAY RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8POLICE SERVICE TECHNICIAN C125 29-Jun-2018 PO NONSWORN Hourly Rate 26.64 27.97 29.37 30.84 32.38POLICE SERVICE TECHNICIAN - HOURLY X192 29-Jun-2018 HOURLY Hourly Rate 26.64 27.97 29.37 30.84 32.38PRESCHOOL TEACHER I A495 29-Jun-2018 AFSCME Hourly Rate 20.82 21.86 22.95 24.10 25.31PRESCHOOL TEACHER I - HOURLY X690 29-Jun-2018 HOURLY Hourly Rate 20.82 21.86 22.95 24.10 25.31PRESCHOOL TEACHER II A680 29-Jun-2018 AFSCME Hourly Rate 22.90 24.05 25.25 26.52 27.84PRESCHOOL TEACHER II - HOURLY X680 29-Jun-2018 HOURLY Hourly Rate 22.90 24.05 25.25 26.52 27.84PROGRAM MANAGER M750 29-Jun-2018 MID MGMT Hourly Rate 51.60 54.18 56.89 59.73 62.72PUBLIC WORKS ADMINISTRATOR M795 29-Jun-2018 MID MGMT Hourly Rate 50.80 53.34 56.01 58.81 61.75PUBLIC WORKS ASSISTANT DIRECTOR/CITY ENGINEER M755 29-Jun-2018 MID MGMT Hourly Rate 74.85 78.59 82.52 86.65 90.98PUBLIC WORKS DEPUTY DIRECTOR M820 29-Jun-2018 MID MGMT Hourly Rate 64.24 67.45 70.82 74.36 78.08PUBLIC WORKS INSPECTOR A310 29-Jun-2018 AFSCME Hourly Rate 40.23 42.25 44.36 46.58 48.90PUBLIC WORKS MAINTENANCE WORKER A275 29-Jun-2018 AFSCME Hourly Rate26.27 27.58 28.96 30.41 31.93PUBLIC WORKS MAINTENANCE WORKER - HOURLY X345 29-Jun-2018 HOURLY Hourly Rate 26.27 27.58 28.96 30.41 31.93PUBLIC WORKS MAINTENANCE WORKER, LEAD A200 29-Jun-2018 AFSCME Hourly Rate 31.26 32.82 34.46 36.19 38.00PUBLIC WORKS MAINTENANCE WORKER, SENIOR A360 29-Jun-2018 AFSCME Hourly Rate 28.14 29.55 31.03 32.58 34.21RECREATION & COMMUNITY SERVICES PROG COOR - HOURLY X700 29-Jun-2018 HOURLY Hourly Rate 28.85 30.30 31.81 33.40 35.07RECREATION & COMMUNITY SERVICES PROGRAM COORD M530 29-Jun-2018 MID MGMT Hourly Rate 28.85 30.30 31.81 33.40 35.07RECREATION & COMMUNITY SERVICES SUPERVISOR M295 29-Jun-2018 MID MGMT Hourly Rate 41.20 43.26 45.42 47.69 50.08RECREATION INSTRUCTOR - HOURLY X350 28-Dec-2018 HOURLY Hourly Rate 12.00 38.00RECREATION LEADER I - HOURLY X360 28-Dec-2018 HOURLY Hourly Rate 12.00 12.60 13.23 13.90 14.59RECREATION LEADER II A610 28-Dec-2018 AFSCME Hourly Rate 13.20 13.86 14.55 15.28 16.04RECREATION LEADER II - HOURLY X365 28-Dec-2018 HOURLY Hourly Rate 13.20 13.86 14.55 15.28 16.04RECREATION LEADER III A620 29-Jun-2018 AFSCME Hourly Rate 14.57 15.2916.06 16.86 17.71RECREATION LEADER III - HOURLY X370 29-Jun-2018 HOURLY Hourly Rate 14.57 15.29 16.06 16.86 17.71RECREATION LEADER IV A515 29-Jun-2018 AFSCME Hourly Rate 18.93 19.88 20.87 21.91 23.01RECREATION LEADER IV - HOURLY X375 29-Jun-2018 HOURLY Hourly Rate 18.93 19.88 20.87 21.91 23.01SAFETY INSPECTOR - HOURLY X181 8-Sep-2017 HOURLY Hourly Rate 27.80 29.19 30.65 32.19 33.79SAFETY INSPECTOR I B200 29-Jun-2018 IAFF Hourly Rate 48.08 50.48 53.0155.66 58.44SAFETY INSPECTOR II B195 29-Jun-2018 IAFF Hourly Rate 52.86 55.50 58.28 61.19 64.25SAFETY INSPECTOR III B190 29-Jun-2018 IAFF Hourly Rate 57.72 60.60 63.63 66.81 70.15SWEEPER OPERATOR A370 29-Jun-2018 AFSCME Hourly Rate 30.58 32.11 33.7235.40 37.17TECHNICAL SERVICES SUPERVISOR M735 29-Jun-2018 MID MGMT Hourly Rate51.36 53.93 56.62 59.46 62.43TREE TRIMMER A375 29-Jun-2018 AFSCME Hourly Rate 31.50 33.07 34.73 36.46 38.29VAN DRIVER A510 29-Jun-2018 AFSCME Hourly Rate 16.08 16.89 17.73 18.62 19.55VAN DRIVER - HOURLY X555 29-Jun-2018 HOURLY Hourly Rate 16.08 16.89 17.73 18.62 19.55Page 6 of 6
City of South San Francisco
Human Resources Department
Summary of Elected Officials (City Council & City Treasurer) Benefits
These are exempt, elected positions not eligible for overtime compensation.
Effective Date: 12/11/2018 (Supersedes City Council Handbook Appendix 4, Resolution 61-2015)
Benefit
Effective Date: 7/1/01 (updated 11/07)
Provision
Pay and Compensation Information
When Eligible
Compensation
Compensation $500$1,000 per month ($461.55 biweekly) effective
12/11/2018
Date of appointment
Health & Welfare Benefits
Medical Insurance .City pays 95%90% of premium for full-time non-safety
AFSCME-represented employees’ HMO coverage for member
and eligible dependents under age 26. These employees pay
5%10% towards the premium. Contributions will rise to 10% of
premium by the time the current AFSCME collective
bargaining agreement expires. Employees pay any additional
premium cost over the HMO rate for higher cost plans. Council
Members’Elected officials’ premium contributions shall match
these non-safety employees’ contributions.
First of the month following
date of appointment
Vision Insurance City pays 100% of premium for full-time non-safety AFSCME-
represented employees’ HMO coverage for member and
eligible dependents under age 26. $10 deductible per visit.
Elected officials’ premium contributions shall match these non-
safety employees’ contributions (i.e., $0).
First of the month following
date of appointment
Dental Insurance City pays 100% of premium for full-time non-safety AFSCME-
represented employees’ HMO coverage for member and
eligible dependents under age 26. Incentive plan starts at 70%
and may increase each year until 100% of allowed fee.
Calendar year maximum benefit paid per calendar year is of
$1,500 out-of network and $1600 in-network with a per
enrollee and orthodontia lifetime cap of $1,000 for orthodontia
dependent children. Covers 70%-100% of Delta dentist’s fee.
Elected officials’ premium contributions shall match these non-
safety employees’ contributions (i.e., $0). Option to buy-up to
enhanced dental plan.
First of the month following
completion of 6 months of
employment
Discretionary Benefit
Option
City will pays 50% of the average of medical, dental, and
vision costs (in an amount not to exceed $550 per month) into
pre-tax 457 deferred compensation account if
Councilmemberelected official waives City health coverage and
maintains medical coverage elsewhere.
First of the month following
date of appointment
Executive Management
Physical Fitness
Program
Councilmembers Elected officials are allowed up to $1,000 per
fiscal year to use for physical fitness or unreimbursed health
care costs.
Date of appointment
Life and AD&D
Insurance
City paid life insurance valued at 2 times base salary amount of
$50,000; and AD&D at 2 times base salary amount of $50,000.
First of the month following
date of appointment
Short-term and Long-
term Disability
City paid disability insurance. 20-day waiting period and sick
leave exhausted with up to a maximum of 66 2/3% of pay.
First of the month following
date of appointment
Other Benefits
Credit Union Credit Union available. Date of appointment
Direct Deposit Direct deposit of payroll checks can be made available. Date of appointment
Employee Assistance
Program
Available to employeeselected officials and their eligible
dependents for up to 3 free visits per 6-month period.
Date of appointment
Health Savings Account
(HSA)
Councilmembers enrolled in the PPO High Deductible Health
Plan (HDHP) may contribute to an HSA through the City’s
HSA provider.
Upon qualified plan (PPO
HDHP) enrollment.
Separation/Retirement
Attachment B
City of South San Francisco, Human Resources
Summary of Elected Officials Benefits
Effective Date: 12/11/2018
12/05/18
S:\ElectedOfficial Benefit Summary, 2007 - redlined for 2018 update.doc
Benefit Provision
Pay and Compensation Information
When Eligible
Deferred Compensation
(457 Plans)
EmployeesElected officials may contribute pre-tax or after-tax
dollars towards retirement. Two deferred compensation plans
are available.Contribution limits are determined by IRS
regulations.
First of the month following
date of appointment
Medicare CouncilmembersElected officials appointed/elected after 1986
participate in Medicare.
Date of appointment
Public Employees’
Retirement System
(PERS)/Social Security
or Public Agency
Retirement System
(PARS) 3121 Plan
Only those officials, elected/appointed prior to 1995 are
eligible for PERS retirement of 2.7%@55 benefit with the
official contributing employee’s share (8%). Those officials,
elected/appointed after 1995 are eligible for PARS retirement
with the official contributing employee’s share (3.75%).
Elected officer may file with the CalPERS board of
Administration an election in writing to become a member.
Eligible for 3121 retirement plan with the official contributing
employee share. Excluded from PERS membership unless an
election for membership is filed with CalPERS. Elected official
participating in PERS must contribute employee’s share and
participate in Social Security. PERS Annuitants are excluded
from 3121 plan and PERS/Social Security.
Date of appointment Once
elected, the membership
remains in effect unless
significant break in service or
termination from CalPERS
covered employment and
subsequent withdrawal of
funds,
Retiree Health Benefits Only those officials elected/appointed prior to 1995 are eligible
for retiree health benefits. City-paid retiree medical coverge.
Covered dependent may continue coverage at his/her cost.
Dental and Vision insurance maybe purchased from City. Upon
retiree’s death 2, months City-paid medical coverage for
spoinse.
After minimum 5 years of
City service and age 50;
concurrent CalPERS and City
retirement.
Social Security Councilmembers appointed/elected after 1986 participate in
Social Security
Date of appointment.
Note: This is a summary of benefits for Elected Officials (City Council) and is not intended to provide all information.
Specific facts about the benefits are based on the terms and conditions of the City’s contracts with the providers, and any
limits, as stipulated by law. Summary plan documents may be obtained from Human Resources.
City of South San Francisco
Human Resources Department
Summary of Elected Officials (City Council & City Treasurer) Benefits
These are exempt, elected positions not eligible for overtime compensation.
Effective Date: 12/11/2018 (Supersedes City Council Handbook Appendix 4, Resolution 61-2015)
Benefit Provision
Pay and Compensation Information
When Eligible
Compensation
Compensation $1,000 per month ($461.55 biweekly) effective 12/11/2018 Date of appointment
Health & Welfare Benefits
Medical Insurance City pays 90% of premium for full-time non-safety AFSCME-
represented employees’ HMO coverage for member and
eligible dependents under age 26. These employees pay 10%
towards the premium. Employees pay any additional premium
cost over the HMO rate for higher cost plans. Elected officials’
premium contributions shall match these non-safety employees’
contributions.
First of the month following
date of appointment
Vision Insurance City pays 100% of premium for full-time non-safety AFSCME-
represented employees’ coverage for member and eligible
dependents under age 26. Elected officials’ premium
contributions shall match these non-safety employees’
contributions (i.e., $0).
First of the month following
date of appointment
Dental Insurance City pays 100% of premium for full-time non-safety AFSCME-
represented employees’ coverage for member and eligible
dependents under age 26. Incentive plan starts at 70% and may
increase each year until 100% of allowed fee. Calendar year
maximum of $1,500 per enrollee and orthodontia lifetime cap
of $1,000 for dependent children. Elected officials’ premium
contributions shall match these non-safety employees’
contributions (i.e., $0). Option to buy-up to enhanced dental
plan.
First of the month following
completion of 6 months of
employment
Discretionary Benefit
Option
City pays $550 per month into pre-tax 457 deferred
compensation account if elected official waives City health
coverage and maintains medical coverage elsewhere.
First of the month following
date of appointment
Executive Management
Physical Fitness
Program
Elected officials are allowed up to $1,000 per fiscal year to use
for physical fitness or unreimbursed health care costs.
Date of appointment
Life and AD&D
Insurance
City paid life insurance amount of $50,000 and AD&D amount
of $50,000.
First of the month following
date of appointment
Short-term and Long-
term Disability
City paid disability insurance. 20-day waiting period and sick
leave exhausted with up to a maximum of 66 2/3% of pay.
First of the month following
date of appointment
Other Benefits
Credit Union Credit Union available. Date of appointment
Direct Deposit Direct deposit of payroll checks available. Date of appointment
Employee Assistance
Program
Available to elected officials and their eligible dependents. Date of appointment
Health Savings Account
(HSA)
Councilmembers enrolled in the PPO High Deductible Health
Plan (HDHP) may contribute to an HSA through the City’s
HSA provider.
Upon qualified plan (PPO
HDHP) enrollment.
Separation/Retirement
Deferred Compensation
(457 Plans)
Elected officials may contribute pre-tax or after-tax dollars
towards retirement. Contribution limits are determined by IRS
regulations.
First of the month following
date of appointment
Medicare Elected officials appointed/elected after 1986 participate in
Medicare.
Date of appointment
Attachment C
City of South San Francisco, Human Resources
Summary of Elected Officials Benefits
Effective Date: 12/11/2018
12/05/18
S:\City Manager & Elected Officials\City Council\ElectedOfficial Benefit Summary, 2018.12.11.doc
Benefit Provision
Pay and Compensation Information
When Eligible
Public Employees’
Retirement System
(PERS)/Social Security
or 3121 Plan
Eligible for 3121 retirement plan with the official contributing
employee share. Excluded from PERS membership unless an
election for membership is filed with CalPERS. Elected official
participating in PERS must contribute employee’s share and
participate in Social Security. PERS Annuitants are excluded
from 3121 plan and PERS/Social Security.
Date of appointment
Note: This is a summary of benefits for Elected Officials (City Council) and is not intended to provide all information.
Specific facts about the benefits are based on the terms and conditions of the City’s contracts with the providers, and any
limits, as stipulated by law. Summary plan documents may be obtained from Human Resources.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-268 Agenda Date:12/12/2018
Version:1 Item #:4.
Report regarding a resolution approving a consulting services agreement with Bellecci &Associates of
Pleasanton,California for design and construction support services for the Mission Road Underground Utilities
District (Project No.st1904)in an amount not to exceed $327,416,authorizing the City Manager to execute the
agreement,and authorizing a budget of $360,158.(Matthew Ruble,Senior Engineer and Kathleen Phalen,
Swinerton)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving a consulting services agreement
with Bellecci &Associates of Pleasanton,California for design and construction support services for the
Mission Road Underground Utilities District (Project No.st1904)in an amount not to exceed $327,416,
authorizing the City Manager to execute the agreement, and authorizing a budget of $360,158.
BACKGROUND/DISCUSSION
On August 22,2018,the City Council adopted Ordinance 1561-2018 to establish the Mission Road
Underground Utilities District (“District”)in accordance with provisions of CPUC Rule 20A.This District
extends approximately 2,500 linear feet along Mission Road from Grand Avenue to the southern BART Station
entrance where it connects with existing underground utilities.Ordinance 1561-2018 specified that the City
would be the lead agent responsible for completing the project joint trench design and construction.PG&E,
AT&T,Wave Broadband,and Comcast will place their utilities underground and reimburse the City for their
share of design and construction costs.
Staff issued a Request for Proposals (RFP)for professional services for design and construction support
services on August 21,2018 on the eBidboard website.Two (2)proposals were received on the due date of
September 10,2018 from Bellecci &Associates and from Tarrar Utility Design.Staff convened a review panel
consisting of two staff engineers from the Public Works Department and the project manager from Swinerton
Management &Consulting to evaluate the proposals.After reviewing the submitted proposals,the panel
interviewed both proposing firms on October 16,2018.The panel then determined that Bellecci &Associates
demonstrated that they are the best qualified firm to complete the specified scope of work.
Bellecci &Associates demonstrated they have the staffing availability,expertise,and experience required to
prepare the design documents and provide engineering support during the bidding and construction for the
Mission Road Underground Utilities District.Staff recommends that the City enter into a consulting services
agreement with Bellecci &Associates to authorize the firm to undertake the Mission Road Underground
Utilities District design and construction support effort.
Selection of consulting services is not based on the lowest bidder,but on the firm’s expertise,experience,and
references.Once the most qualified firm is determined,staff negotiates a fee proposal and any changes deemed
necessary to obtain a reasonable cost for the scope of work.Due to the fact that these projects are locally
funded, there are no Disadvantaged Business Enterprise (DBE) requirements.
Rule 20A undergrounding projects typically take three years to design and construct.The City has prepared a
consulting services agreement for the consultant for an initial term of December 12,2018 to December 31,City of South San Francisco Printed on 12/6/2018Page 1 of 2
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File #:18-268 Agenda Date:12/12/2018
Version:1 Item #:4.
consulting services agreement for the consultant for an initial term of December 12,2018 to December 31,
2021.
The total design and construction support services are as follows:
Design & Construction Support Consulting Services $327,416
Design & Construction Support Contingency (10%) $ 32,742
Total Project Design & Construction Support Costs $360,158
The estimated Bellecci & Associates costs by fiscal year are as follows:
FY18-19 $80,000
FY19-20 $140,000
FY20-21 $107,416
FISCAL IMPACT
In accordance with CPUC Rule 20A,the City will be reimbursed by PG&E,AT&T,Wave Broadband,and
Comcast for their share of the design and construction support costs.The City’s share of the costs will derive
from undergrounding power to City streetlights.The cost allocation will be developed at the end of the design
phase.There are no new operational costs that will be incurred by the action of moving existing overhead
utilities underground.
The Mission Road Underground Utility District project (st1904)is funded by gas tax and there are sufficient
funds to cover FY 2018-19 estimated costs of $80,000.Additional funds for design services and non-
reimbursable costs will be appropriated as part of FY 2019-20 Capital Improvement Program budget.Rule 20A
funds will be appropriated in future fiscal years and will cover approximately 85 percent of the total project
costs.
CONCLUSION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a consulting
services agreement with Bellecci &Associate for design and construction support of the Mission Road
Underground Utilities District based on their qualifications,experience,references and understanding of the
project.
Attachments:
1.District Map
2.Panel Review Summary
3.Bellecci & Associates Profile and Project Team
4.Example Projects Similar to the Subject Project
City of South San Francisco Printed on 12/6/2018Page 2 of 2
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Attachment 2 - Panel Review Summary
Mission Road underground Utility District Design and Construction Support (st1904)
October 16, 2018
Maximum
Score
Bellecci &
Associates
Tarrar Utility
Consultants
Bellecci &
Associates
Tarrar Utility
Consultants
Bellecci &
Associates
Tarrar Utility
Consultants
1. Presentation of a complete and
responsive proposal.25 19 8 20 10 18 12
2. Project understanding, identification of
key issues, and plan to deliver a satisfacory
project.
25 23 12 22 15 22 16
3. Qualifications of the project team.25 25 20 22 25 25 20
4. Firm's/team's demonstated experience
with similar projects and services.25 25 15 25 12 23 16
Total 100 92 55 89 62 88 64
Reviewer 1 Reviewer 2 Reviewer 3
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-269 Agenda Date:12/12/2018
Version:1 Item #:4a.
Resolution approving a consulting services agreement with Bellecci &Associates of Pleasanton,California for
design and construction support services for the Mission Road Underground Utilities District (Project No.
st1904)in an amount not to exceed $327,416,authorizing the City Manager to execute the agreement,and
authorizing a budget of $360,158.
WHEREAS,on August 22,2018,the City Council adopted Ordinance 1561-2018 to establish the Mission Road
Underground Utilities District in accordance with provisions of CPUC electric Rule 20A; and
WHEREAS,Ordinance 1561-2018 specified that the City would be the lead agent responsible for completing
the project joint trench design and construction; and
WHEREAS,the District extends approximately 2,500 linear feet along Mission Road from Grand Avenue to
the South San Francisco BART Station southern entrance; and
WHEREAS,PG&E,AT&T,Wave Broadband,and Comcast,the utilities in this project,will reimburse the City
for their share of design and construction costs to move their utilities underground; and
WHEREAS,on August 21,2018,staff advertised a Request for Proposals for professional services for design
and construction support services on the eBidboard website; and
WHEREAS,on September 10,2018,the City received two proposals from Bellecci &Associates and from
Tarrar Utility Design; and
WHEREAS,staff convened an evaluation panel to review and rate the written proposal and then to interview
the two firms,ultimately selecting Bellecci &Associates as the best qualified to provide design and
construction support services on the Mission Road Underground Utilities District; and
WHEREAS,after completing this qualifications evaluation,staff negotiated a fee proposal of $327,416 which
is a reasonable cost for the specified scope of work.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves a consulting services agreement,attached herewith as Exhibit A,with Bellecci &
Associates of Pleasanton,California in an amount not to exceed $327,416,conditioned on the consultant’s
timely execution of the consulting services agreement and submission of all required documents,including but
not limited to, certificates of insurance and endorsements, in accordance with the Project documents.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance
Department to establish the Project budget consistent with the information contained in the staff report.
City of South San Francisco Printed on 1/17/2019Page 1 of 2
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File #:18-269 Agenda Date:12/12/2018
Version:1 Item #:4a.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement and any
other related documents on behalf of the City upon timely submission by Bellecci &Associates signed contract
and all other documents, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions
consistent with the intent of this resolution, that do not materially increase the City’s obligations.
*****
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Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
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Exhibit A - CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
Bellecci & Associates
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Bellecci & Associates (“Consultant”) (together sometimes referred to as the “Parties”)
as of December 12, 2018 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on December 31, 2021; as term of three years. Consultant shall complete the work
described in Exhibit A prior to that date, unless the term of the Agreement is otherwise
terminated or extended, as provided for in Section 8. The time provided to Consultant to
complete the services required by this Agreement shall not affect the City’s right to
terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first -class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. . City hereby agrees to pay Consultant a sum not to exceed $327,416
notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule
attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein.
The payments specified below shall be the only payments from City to Consultant for services rendered
Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
City of South San Francisco and Bellecci & Associates Page 2 of 19
pursuant to this Agreement. Consultant shall submit all invoices to Cit y in the manner specified herein.
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant u nder this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the wo rk, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
City of South San Francisco and Bellecci & Associates Page 3 of 19
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis sha ll not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement: Printing, plotting and delivery services. Reimbursable expenses shall not
exceed $710. Expenses not listed above are not chargeable to City. Reimbursable
expenses are included in the total amount of compensation provided under Section 2 of
this Agreement that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides
City with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required
by law. Consultant shall obtain, and maintain on file for three (3) years after the termination
of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non -
California resident subcontractor and shall submit written documentation of compliance
with Consultant’s withholding duty to City upon request.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
City of South San Francisco and Bellecci & Associates Page 4 of 19
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section
1773.2, the Consultant shall post at appropriate conspicuous points at the site of
the project a schedule showing all determined prevailing wage rates for the
various classes of laborers and mechanics to be engaged in work on the project
under this contract and all deductions, if any, required by law to be made from
unpaid wages actually earned by the laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week,
and the actual per diem wages paid to each journeyman, apprentice, worker, or
other employee employed by the Consultant in connection with the public
work. Such records shall be certified and submitted weekly as required by Labor
Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long -distance telephone or other
communication charges, vehicles, and reproduction facilities.
Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
City of South San Francisco and Bellecci & Associates Page 5 of 19
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to pro perty that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance f or any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self -
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the wor k
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non -
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
City of South San Francisco and Bellecci & Associates Page 6 of 19
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self -insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
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4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance docume nts prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide w ritten notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and complete d
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
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which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
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Section 5. INDEMNIFICATION AND Consultant’s RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers fro m and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunte ers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jur isdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF Consultant.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's servic es rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithst anding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and h ereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
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6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City tha t
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective prof essions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcont ract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
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Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial in ducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.4.1 Subcontracting
A. Nothing contained in this Agreement or otherwise, shall create any contractual
relationship between City and any subconsultant(s), and no subcontract shall
relieve Consultant of its responsibilities and obligations hereunder. Consultant
agrees to be as fully responsible to City for the acts and omissions of its
subconsultant(s) and of persons either directly or indirectly employed by any of
them as it is for the acts and omissions of persons directly employed by
Consultant. Consultant’s obligation to pay its subconsultant(s) is an
independent obligation from City’s obligation to make payments to the
Consultant.
B. Consultant shall perform the work contemplated with resources available within
its organization and no portion of the work pertinent to this contract shall be
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subcontracted without written authorization by City’s Contract Administrator,
except that, which is expressly identified in the approved Scope of Work.
C. Consultant shall pay its subconsultants within ten (10) calendar days from
receipt of each payment made to Consultant by City.
D. Any subcontract in excess of $25,000 entered into as a result of this contract
shall contain all the provisions in this contract to be applicable to subconsultants.
E. Any substitution of subconsultant(s) must be approved in writing by City’s
Contract Administrator prior to the start of work by the subconsultant(s).
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and an y
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
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confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.3.1 Retention of Records/Audit
For the purpose of determining compliance with Public Contract Code 10115, et
seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq.,
when applicable and other matters connected with the performance of the contract
pursuant to Government Code 8546.7; Consultant, subconsultants, and City shall
maintain and make available for inspection all books, documents, papers,
accounting records, and other evidence pertaining to the performance of the
Agreement, including but not limited to, the costs of administering the Agreement.
All parties shall make such materials available at their respective offices at all
reasonable times during the term of the Agreement and for three years from the
date of final payment under the Agreement. The state, State Auditor, City, FHWA,
or any duly authorized representative of the Federal Government shall have access
to any books, records, and documents of Consultant and its certified public
accountants (CPA) work papers that are pertinent to the contract and indirect cost
rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof
shall be furnished if requested. Subcontracts in excess of $25,000 shall contain the
provision.
9.3.2 Audit Review Procedures.
A. Any dispute concerning a question of fact arising under an interim or post audit
of this Agreement that is not disposed of by agreement, shall be reviewed by
City’s Finance Director.
B. Not later than 30 days after issuance of the final audit report, Consultant may
request a review by City’s Finance Director of unresolved audit issues. The
request for review will be submitted in writing.
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C. Neither the pendency of a dispute nor its consideration by City will excuse
Consultant from full and timely performance, in accordance with the terms of this
contract.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Co urt for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of an y
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provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other b reach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Richard Cho
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
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during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows: Consultant
Bellecci & Associates
7041 Koll Center Parkway, Suite 132
Pleasanton, CA 94566
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon an d
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
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an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the
Parties hereto with no intent to benefit any non-signatory third parties.
10.16 Cost Principles and Administrative Requirements.
A. Consultant agreed that the Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31 .000 et seq., shall be used to
determine the cost allowability of individual items not otherwise identified in the Scope of
Work.
B. Consultant also agrees to comply with federal procedures in accordance with 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments.
C. Any costs for which payment has been made to Consultant that are determined by
subsequent audit to be unallowable under 49CFR, Part 18 and 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment
by Consultant to City.
D. All subcontracts in excess of $25,000 shall contain the above provisions.
10.17 Rebates, Kickbacks or Other Unlawful Consideration. Consultant warrants that this
Agreement was not obtained or secured through rebates, kickbacks or other unlawful
consideration, either promised or paid to any City employee. For breach or violation of this
warranty, City shall have the right in its discretion; to terminate the Agreement without
liability; to pay only for the value of the work actually performed; or to deduct from the total
compensation stated in this Agreement; or otherwise recover the full amount of such
rebate, kickback or other unlawful consideration.
10.18 Statement of Compliance.
A. Consultant’s signature affixed herein, and dated, shall constitute a certification under
penalty of perjury under the laws of the State of California that Consultant has, unless
exempt, complied with the nondiscrimination program requirements of Government
Code Section 12990 and Title 2, California Administrative Code, Section 8103.
B. During the performance of this Agreement, Consultant and its subconsultants shall not
unlawfully discriminate, harass or allow harassment against any employee or appl icant
for employment because of sex, race, color, ancestry, religious creed, national origin,
physical disability (including HIV and AIDS), mental disability, medical condition (e.g.,
cancer), age (over 40), marital status, and denial of family care leave. Consultant and
subconsultants shall insure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Consultants and subconsultants shall comply with the provisions of the Fair
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Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable
regulations promulgated there under (California Code of Regulations, Title 2, Section
7285 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code §12990 (a-f), set forth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations, are incorporated into this
Contract by reference and made a part hereof as if set forth in full. Consultant and its
subconsultants shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other Agreement.
C. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in
federally-assisted programs of the Department of Transportation – Title 49 Code of
Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act).
Title VI provides that the recipients of federal assistance will implement and maintain a
policy of nondiscrimination in which no person in the State of California shall, on the
basis of race, color, national origin, religion, sex, age, disability, be excluded from
participation in, denied the benefits of or subject to discrimination under any program or
activity by the recipients of federal assistance of their assignees and successors in
interest.
D. The Consultant, with regard to the work, performed by it during the Agreement shall act
in accordance with Title VI. Specifically, the Consultant shall not discriminate on the
basis of race, color, national origin, religion, sex, age, or disability in selection and
retention of Subconsultants, including procurement of materials and leases of
equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the U.S. DOT’s Regulations, including
employment practices when the Agreement covers a program whose goal is
employment.
10.19 Debarment and Suspension Certification.
A. Consultant’s signature affixed herein, shall constitute a certification under penalty of
perjury under the laws of the State of California, that Consultant has complied with Title
2 CFR, Part 180, “OMB Guidelines to Agencies on Government wide Debarment and
Suspension (nonprocurement)”, which certifies that he/she or any person associated
therewith in the capacity of owner, partner, director, officer, or manager, is not currently
under suspension, debarment, voluntary exclusion, or determination of ineligib ility by
any federal agency; has not been suspended, debarred, voluntarily excluded, or
determined ineligible by any federal agency within the past three (3) years; does not
have a proposed debarment pending; and has not been indicted, convicted, or had a
civil judgment rendered against it by a court of competent jurisdiction in any manner
involving fraud or official misconduct within the past three (3) years. Any exceptions to
this certification must be disclosed to City.
B. Exceptions will not necessarily result in denial of recommendation for award, but will be
considered in determining Consultant responsibility. Disclosures must indicate to whom
exceptions apply, initiating agency, and dates of action.
Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
City of South San Francisco and Bellecci & Associates Page 19 of 19
C. Exceptions to the Federal Government Excluded Parties List System maintained by the
General Services Administration are to be determined by the Federal Highway
Administration.
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
Mike Futrell, City Manager Anoop Admal, Principal in Charge
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 1
Exhibit A - Scope of Work
Description of Work:
Bellecci & Associates, Inc. (CONSULTANT) will provide civil engineering design services
to the City of South San Francisco (CITY) for the Mission Road Underground Utility
District Project (PROJECT). The PROJECT will include producing a complete design
documents suitable for public bid solicitation and biding/construction phase engineering
support. Below is a map showing limits of underground utility district (UUD) for Mission
Road.
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 2
Task 1: JOINT TRENCH INTENT DRAWING & BASE MAP
1.1 Project Management and Coordination Meetings
CONSULTANT will be responsible for managing design team staff. The key project
management tasks that will be implemented by Bellecci include creation of the project
scope of work and cost proposal, establishing and updating the project schedule,
monitoring and updating the project budget and invoicing, scheduling coordination
meetings with key parties. Details on the key Project Management tasks are summarized
below.
Meetings: The meetings shall include two (2) design review meetings with CITY staff,
PG&E, and/or utility coordination meetings as determined by the CITY.
Schedule: The project schedule will be created in MS Project and submitted to the
CITY for review and approval.
Deliverables: Updates of MS Project Schedule, Budget Spreadsheet, Meetings Notes
1.2 Topographic Surveys
CONSULTANT’s union survey crews will collect field topographic information with
appropriate detail for a joint trench utility project; within the limit of work. The topographic
survey beyond the trench limits will be for general base mapping purposes and will
include: visible utility locations, invert elevation, striping, existing curb and gutter,
sidewalks, asphalt dikes, ramps, driveways, fences, edge of pavement, retaining walls,
trees, poles, signs, in order to complete the base map information using the CITY Datum
and Coordinate system. The topographic survey will help identify the existing street profile
slopes, existing street cross section and drainage patterns. CONSULTANT will conduct
right-of-way research to identify the record property lines and easement lines in the
project area. The right-of-way research will involve downloading parcel maps from an on-
line subscription to Parcel Quest, and fitting the record right-of way dimensions onto the
CAD aerial topographic survey and supplemental survey. Property lines will be aligned
with the topographic survey by reference to curbs and fence lines.
1.2.1 Aerial Topo
Before aerial survey Bellecci field surveys will collect detailed field topographic survey at
project site, and the field topographic survey points will be used in-lieu of flight crosses
for aerial control. Aerial survey will be appropriate for 1” =40’ topography. CONSULTANT's
aerial mapping subconsultant will fly 4 RGB digital images in two flight strips at 1:3200 photo
scale at approximately 1600' above the ground. Images will be scanned at 2000 dpi for use
in a soft-copy photogrammetric workstation.
Production: Aerial mapping subconsultant will complete the following:
‐ Analytical aero triangulation of the 4 images, including manual "pass" and "tie"
points.
‐ Measurement of aerial ground control panels. Least squares adjustment of the
image block.
‐ Adjusted stereo paired images are viewed in stereo compilation software, and
planimetric features are collected. There is no contour or elevation delivery for this
project.
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 3
‐ Orthoimagery is produced after a 'light-DTM' ground terrain model is complete.
Images are stitched together, seam lines are edited, and defects are removed.
‐ All plan/ortho output data undergoes quality control and edit by a separate
operator.
Limitations:
‐ Aerial photogrammetry cannot map objects that are obscured by trees,
overhanging objects, parked cars, etc. or do not have the visual acuity to be
discerned given the project flying height. End products are considered planning-
level products. It is advised that additional ground truthing / field survey be
conducted before project design and construction.
Deliverable: Aerial Mapping Subconsultant will provide a single CAD file in AutoCAD
format (DWG) for DTM and mapping, and one orthoimagery tile as TIF and JPG. The
resolution of the TIF and JPG files will be 0.1' pixel.
1.3 Utility Mapping
CONSULTANT will coordinate with owners of the utilities in the project areas to request
and obtain their available utility base maps for use in developing the plans. The
approximate locations of the utilities will be added to the base map from the information
provided by the utility companies. CONSULTANT will request from the City electronic
copies of available record maps from the CITY Maps and Files office and utility maps
obtained from utility companies; and include existing as-built mapping information on the
project plans. The utility mapping will also incorporate line work that is generated by
connecting the topographic survey points from surface evident utility lids and manholes,
with the conduit and pipeline pathways supported by record utility mapping information.
1.4 Field Utility Mapping
Bellecci's Utility Mapping Subconsultant will conduct a field visit, detect and mark the
existing utilities locations at the project area. Bellecci's Utility Mapping Subconsultant will
perform topographical surveys of all on-site utilities and create an AutoCAD file using
provided or arbitrary coordinates.
Deliverables for Task 1.2. 1.3 & 1.4: Base Map on 24" x 36" plan sheet with City Standard
Border, sent to City and PG&E in PDF format.
1.5 30% Joint Trench Intent Drawing
CONSULTANT will be responsible for developing 30% (concept) joint trench intents
showing trench route, potential points of connection and location of joint trench vaults on
the base map generated from Tasks 1.2 and 1.3 and will be provided to the City for review.
Deliverables: 30% Joint Trench Intents drawing in PDF format sent to the City project
manager. Intent Drawing will be displayed on 24" x 36" size sheets with City standard
border.
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 4
1.6 100% Joint Trench Intent Drawing
CONSULTANT will be responsible for developing 100% joint trench intents that
addresses CITY comments and providing intent drawings to Utilities (PG&E, AT&T, Wave
Broadband, and Comcast). CONSULTANT will meet with CITY and Utilities to present
the proposed design and discuss review comments.
Deliverables: Drawings on 24" x 36" plan sheet with City Standard Border, sent to City and
PG&E in PDF format.
1.7 Printing and Delivery Allowance: One (1) copy of Joint Trench intent drawing plans
will be sent to the City.
TASK 2: MANAGEMENT DURING UTILITY DESIGN PHASE
2.1 Assist during Utility Design Phase
CONSULTANT will coordinate with the Utility companies to obtain their design needs.
CONSULTANT will communicate all design issues with CITY. CONSULTANT will provide
support during the Task 2 phase of the project up to the budget amount included.
TASK 3: PREPARE JOINT TRENCH PLANS & FORM B
3.1 Project Management and Coordination Meetings
CONSULTANT will be responsible for managing design team staff during Task 3. The
key project management tasks that will be implemented by Bellecci include establishing
and updating the project schedule, monitoring and updating the project budget and
invoicing, scheduling coordination meetings with key parties. Details on the key Project
Management tasks are summarized below.
Meetings: The meetings shall include one (1) design review meetings with CITY staff,
PG&E, and/or utility coordination meetings as determined by the CITY.
Schedule: The project schedule will be created in MS Project and submitted to the
CITY for review and approval.
Deliverables: Updates of MS Project Schedule, Budget Spreadsheet, Meetings Notes
3.2 30% Joint Trench Plans Submittal
CONSULTANT will be responsible for developing the composite joint trench plans that
will be submitted to the City and PG&E for review. The Joint Trench Plans prepared by
Bellecci will be a scaled plan view showing the locations of the main trench, utility
company vaults, modifications to City wet utilities in conflict with joint trench, approximate
locations of existing utilities, existing power poles, overhead power lines, hatching of the
surface restoration areas, surface restoration notes, property lines from UUD boundary
map prepared by City.
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 5
In general, the layout of the utility trenches and utility vaults will match the designs
provided by the utility companies. However, as the design civil engineers will make
adjustments to the utility company designs based on civil engineering design practices
for utility conflicts and impacts to existing surface improvements. PG&E will be informed
of the design changes to the trench alignments via the progress submittals included in
the contract. Listed below are items to be included on the plans:
Joint Trench Occupancy Guide: Describes the different combination of trench
occupants and assigns a label to each combination
Work Responsibility Matrix for Joint Trench: Describes for each trench who is
responsible for the following: excavate, backfill, conduits, conductors, surface
restoration, boxes
Conduit Sweeps Chart
Joint Trench Crossing Detail - Under Utility Conflict
Joint Trench Crossing Detail - Over Utility Conflict
Vault Sweep Entry Detail and Dimension Chart
Exhibit for Pay Limits on Street Trenching Vs Limits of Private Property Plan View of
Joint Trench
Vault Details: The required vault details/catalog cuts from each utility company
Greenbook's Occupancy Guide Notes Joint Trench Section Configuration Table: The
lettering system is built to track the various combinations of occupants in the Joint
Trench. It matches the Form B. Each Label refers to a particular joint trench
configuration as well as its associated unit cost
Typical Trench Sections with references to the Form B chart: Form B trench
configuration table describes typical trench sections with the information of
corresponding trench width, depth and joint trench configuration
Minimum Trench Cover Chart
Callout notes in plan view to specify the trench depths
Trench Detail for Shallow Depth Trenches
Required Construction Notes from PG&E, AT&T, Wave Broadband & Comcast
Staging plans will indicate the required sequence of work and the requirements for the
Contractor prepared traffic control plan for each stage of construction.
The final plans, specifications and bid items will include the sheets described below. List
of Sheet Series:
Series # Description
1. Title Sheet
2. Notes & Details
3. Form B Trench Configuration
4. Joint Trench Plan
5. Surface Restoration Plan
6. Existing Utilities & Potholing Plan
7. Utilities Relocation
8. Street Lighting Plans
9. Staging Plans
10. Storm Water Pollution Control Plan
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 6
Items 1, 2, 4, 8, 9 and 10 above are included but not finalized as part of the 30% submittal.
The Form B will be prepared at the 100% submittal. CONSULTANT will coordinate the
Services Conversions plans by PG&E. The Composite Drawing plans will show the conduits
up to 5' from the building at the locations requested by PG&E.
CONSULTANT will coordinate with CITY to select streetlight fixtures in accordance with a)
CITY standard spacing and b) layout locations which avoid driveways and other fixed
existing facilities. For the early stages of design / early submittals the street light plans will
be shown for pole, trench and service locations. The conductor sizing and street light details
will be prepared by the Electrical Engineer for the final two submittals.
During final design CONSULTANT will notify the utility companies that have facilities that
are in conflict with the proposed improvements. Utility Companies will be provided with a
plan that depicts the utility conflicts and the required utility relocations to be performed by
the utility companies.
TECHNICAL SPECIFICATIONS will follow PG&E Greenbook Standards and will be
submitted in technical specification format to be included in the overall project Contract
Book prepared by the City for bidding. Technical specifications will be prepared in a
modified Caltrans Section 10 format. The 90% and Final Bid documents will include the
technical specifications, with the payment clauses included in the 90% and final bid
documents submittal.
The construction cost estimate will be in the Form B spreadsheet format. The unit prices
in the Form B will be based on recent publicly bid Joint Trench projects. The unit prices
will also assume a minimum of four responsible bidders.
Deliverables: Engineer’s estimates will be provided with each submittal and will be
provided in PDF and a MS Excel spreadsheet. Electronic PDF submittals of Plans and
Specifications in WORD will also be provided with the submittal. The 30% design phase
will commence when Comcast, AT&T and PG&E have completed their designs. The CAD
xref base files will be provided to City upon completion of the final submittal.
3.3 Potholing
CONSULTANT will retain a potholing Contractor to expose existing utilities at select
locations. Potholing contractor will follow normal CITY requirements for working hours and
approval prior to any lane closures on public streets. The traffic control plan will be per a
Caltrans standard detail or approved project specific hand sketch. The City permit will be a
no cost permit and City project manager will assist with the permit processing since this is a
City project. The potholing contractor will mark a set of plans to indicate depth, diameter and
location of existing pipe. CONSULTANT will incorporate information provided by potholing
Contractor in joint trench design and prepare potholing plan for 100% Joint Trench Plans
Submittal. Budget included in this proposal assumes 8 potholes.
Deliverable: PDF copy of pothole data provided by potholing contractor. CONSULTANT will
prepare potholing plan for the 100% Joint Trench Plans Submittal.
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 7
3.4 90% Joint Trench Plans Submittal
Consultant will make minor layout revisions for the 90% submittal and update the Form
B, cost estimate and technical specifications. The 90% submittal will commence after all
utility companies have provided comments on the 30% submittal. The 90% submittal will
add the trenching on private property up to within 5' of the PG&E meter location. The
PG&E meter locations will be identified by a site walk by the design engineer, who will
also collect line work for the approximate surface conditions between the back of walk
and the PG&E meter locations. It is assumed that there are no changes to Utility designs
from Utility Companies (Comcast, AT&T, Wave Broadband or PG&E) after this stage of
the design process. The 90% submittal will also include payment clauses.
Deliverables: see Task 3.1 for deliverables
3.5 100% Form B Submittal
CONSULTANT will be responsible for preparing the Form B cost allocation, including
reimbursable expenses for in-house printing, that will be provided to CITY in PDF format
for review and revision, then submitted to Utilities for Comment. CONSULTANT will lead
CITY’s negotiations to obtain Utilities approval of the Form B cost allocation. Negotiations
with Utilities will include a) providing completed plans and Form B, b) coordination with
utility company reviews at each submittal, c) responding to questions and concerns from
utility companies, and d) keep the City informed on the status of the utility company
review.
The 100% Form B submittal will be concurrent with the Bid Documents submittal to the
City. Listed below are some of the key items included on the Form B.
Show separate sections in the Form B for a) Trenching, b) Conduits, c) Vaults, and
soft costs (Engineering – Composite Drawing, City Construction Management as
allowed by PG&E).
PG&E may require a separate section in the Form B for surface restorations, because
this cost is shared equally among the trench occupants. Consultant will compile the
total surface restoration into a single area calculation, which will be prorated to each
trench based on the length and average width of each trench.
The cost sharing for each Form B Trench item is divided among the trench occupants
per UO Standard S5453.
Based on other recent Rule 20 project the other public work construction items related
to the Rule 20 as incidental to the Trench cost in the Measurement/Payment
specifications. These items include Traffic Controls, Water Pollution Control,
Mobilization, Clearing/Grubbing, Demolition, Construction Surveying by Contractor,
and other non-utility specific items.
It is not anticipated there will be new utility design and limit of work comments from
utility companies as part of the Final Form B submittal.
Deliverable: PDF copy of Form B submitted for Utility Company signature.
3.6 100% Joint Trench Plans Submittal
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 8
CONSULTANT will be responsible for developing the bid documents after receiving the final
utility company and City review comments. The work on the final bid documents will
commence when the CONSULTANT has received all comments in writing from City, AT&T,
Comcast, Wave Broadband and PG&E after the 90% submittal. CONSULTANT will prepare
the bid schedule and payment clauses. The CONSULTANT will coordinate with City on the
City prepared special provisions and boilerplate specifications. CONSULTANT will provide
input on some of the upfront contract document items such as allowance of working days,
staging, and progress and sequencing of work. CONSULTANT will cross check bid schedule
line items against descriptions and quantities in plans and technical specifications to ensure
consistency, clarity and ease of bidding. Significant utility company layout and design
changes are not anticipated at this stage of design and at the 90% submittal stage of design.
CONSULTANT will prepare a submittal/comment/response log to be included in the bid
documents.
Deliverable: see Task 3.1 for deliverables. Submittal log to be included in the bid documents.
3.7 90% & 100% Street Lighting Plans Submittal for Electrical Engineer
Electrical Engineer will provide 90% and 100% street light plans. The streetlight plan included
in the 100% submittal will be suitable for use as bidding and construction, and will indicate and
specify conduits, conductors, service points, pull boxes, light locations, and details. The
spacing is to be based on City standard spacing and detailed photometric calculations are not
anticipated.
Deliverable: Street Lighting Plan on 24" x 36" plan sheet with City Standard Border, sent to
City in PDF format.
3.8 Printing and Delivery Allowance: One (1) hard copy of stamped and signed Final
plans will be sent to the City.
TASK 4: ENGINEERING SUPPORT DURING CONSTRUCTION
4.1 Project Management and Coordination Meetings
CONSULTANT will be responsible for managing design team staff during Task 4. The
key project management tasks that will be implemented by Bellecci include monitoring
and updating the project budget and invoicing, scheduling coordination meetings with key
parties. Details on the key Project Management tasks are summarized below.
Schedule: The project schedule will be created in MS Project and submitted to the
CITY for review and approval.
Deliverables: Updates of Budget Spreadsheet, Meetings Notes
4.2 Bidding Assistance
During the bidding phase, CONSULTANT will provide the County with engineering support
and assistance to answer Contractor questions pertaining to the plans and specifications up
to the hours allowance in the budget spreadsheet. CONSULTANT will prepare and issue
Exhibit A - Scope of Services Rule 20A UUD Improvements on Mission Road
December 2018 City of South San Francisco
Bellecci & Associates, Inc. Page 9
one contract addenda, as needed. CONSULTANT will prepare a bid comparison Excel
spreadsheet and assist the County in the review of bids. CONSULTANT will assist with the
review responsiveness of presumed low bid(s). CONSULTANT will lead site walk and pre-
bid meeting.
Deliverable: Copies of all addenda and correspondence
4.3 Design Services During Construction (DSDC) Level 1
In this stage, CONSULTANT will provide engineering support during the projects’
construction phases. Examples of construction support services to be performed up to
the budget on the labor summary spreadsheet include the following; project management,
field visits, project meetings (as needed), record drawings preparation, submittal reviews
and requests for information (RFI).
Level 1 Construction Support is the CONSULTANT will review only select submittals
and select RFI's with the City construction manager and inspector providing
responses to most of the submittals and RFI's. The hours spent on this task will be
tracked and CONSULTANT will inform the City when the budget is approximately 3/4
expended.
4.4 Design Services During Construction (DSDC) Level 2
Level 2 Construction support added to Level 1 if the CONSULTANT is taking a more
active role in reviewing most of the Submittals and most of the RFI's. Consultant will
provide periodic summary of the hours expended on construction support services to
track the budget.
1.1 Project Management & Coordination Meetings 66030015 $0 $2,620
1.2 Topographic Survey 018862447$7,500$17,270
1.3 Utility mapping 0 4 44 79 0 0 127 $0 $16,860
1.4 Subtronic field utility mapping - incl 10% mark-up 1169000$24,000 $26,350
1.5 30% Joint Trench Intent Drawing 3 16 36 44 0 0 99 $0 $14,130
1.6 100% Joint Trench Intent Drawing 1 3 12 22 0 0 38 $0 $5,200
1.7Sub Mark-up 0000000 $0 $750
1.8Printing & Delivery Allowance 0000000 $0 $300
11 31 106 165 6 24 326 $31,500 $83,480
2.1 Assist during Utility Deisign Phase Allowance 3 3 0 10 0 0 16 $0 $2,490
330100016 0 $2,490
3.1 Project Management & Coordination Meetings 6 6 0 3.7 0 0 15.7 $0 $2,842
3.2 30% Jt Plans Submittal 3 26 58 62 0 0 149 $0 $22,410
3.3 Potholing 0 1 6 36 0 0 43 $36,750 $42,560
3.4 90% Jt Plans Submittal 6 58 138 158 0 0 360 $0 $53,720
3.5 100% Form B Submittal 2 8 72 78 0 0 160 $0 $24,010
3.6 100% Jt Plans Submittal 3 28 50 80 0 0 161 $0 $25,104
3.7 90% and 100% Street Lighting Plans Submittal 0000000$13,200 $13,200
3.8Printing & Delivery Allowance 0000000 $0 $450
14 121 324 414 0 0 873 $184,296
$270,266
4.1 Project Management & Coordination Meetings 6 6 0 3.18 0 0 15.18 $0 $2,910
4.2Bidding Assistance 35550018 $0 $3,110
4.3 Design Services During Cosntruction (DSDC) Level 1 4 30 40 60 0 0 134 $0 $21,410
4.4 Design Services During Cosntruction (DSDC) Level 2 6 40 60 80 0 0 186 $0 $29,720
13 75 105 145 0 0 338 $57,150
$327,416
2018‐19 rates 190 184 142 125 170 268
2019‐20 rates 199.5 193.2 149.1 131.3 178.5 281.4
2020‐21 rates 209.0 202.4 156.2 137.5 187.0 294.8
Subconsultants Services
Aerial Mapping Fee Year
Field Utility Mapping $83,480 FY18‐19
Potholing $124,022 FY19‐20
Electrical Engineering for Street Light Plan $119,914 FY20‐21
Tasks
TASK 4 - ENGINEERING SUPPORT DURING CONSTRUCTION
Totals=
TASKS 1‐4, TOTAL
$36,750
TASK 1 - JOINT TRENCH INTENT DRAWING & BASE MAP
Exhibit B - Compensation Schedule
Joint Trench Engineering
by Bellecci & Associates - November 27, 2018
"Mission Road Rule 20A UUD Project, City of South San Francisco"PROJ MNGRPROF ENGFIELD CREWTASKS DESCRIPTION OFF. SURVYR.ENG/SUR TECHTotal Hours BudgetASSOC ENGSUBCONSULTANTSTotals=
NOTE: Breakdown of hours shown is for estimating purposes only. Distribution of hours will vary.
Totals=
TASK 2 - MANAGEMENT DURING UTILITY DESIGN PHASE
TASK 3 - PREPARE JOINT TRENCH PLANS & FORM B
$7,500
$13,200
TASKS 1‐3, TOTAL
$24,000
Totals=
3.5‐3.8, 4.1‐4.4
2.1, 3.1‐3.4
1.1‐1.7
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-959 Agenda Date:12/12/2018
Version:1 Item #:5.
Report regarding a resolution approving a consulting services agreement with EKI Environment &Water,Inc.
of Burlingame,California for design and construction support services for the WQCP Plant-Wide Coating and
Corrosion Protection Project (Project No.ss1307)in an amount not to exceed $659,600,authorizing the City
Manager to execute the agreement,and authorizing a total budget of $758,540.(Richard Cho,Principal.Civil
Engineer and Peter Vorametsanti, Swinerton Management & Consulting)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving a consulting services agreement
with EKI Environment &Water,Inc.of Burlingame,California for design and construction support
services for the WQCP Plant-Wide Coating and Corrosion Protection Project (Project No.ss1307)in an
amount not to exceed $659,600,authorizing the City Manager to execute the agreement,and authorizing
a total budget of $758,540
BACKGROUND/DISCUSSION
Capital Improvement Program (CIP)project ss1307 calls for the design and construction (application)of new
protective paint and coatings to extend the service life of the buildings,equipment,and pipes at the South San
Francisco/San Bruno Water Quality Control Plant (WQCP or Plant)located at 195 Belle Air Road shown in
Attachment 1.Staff advertised a request for proposals for design and construction support services for the
project on August 20,2018 on the eBidboard website.In addition,the engineering division conducted outreach
concerning the proposal opportunity to Corrpro/Aegion of San Leandro,V&A Consulting Engineers of
Oakland, and EKI Environment & Water, all firms known to be qualified to perform corrosion protection work.
Only one proposal was received from EKI Environment &Water,Inc.(“EKI”)by the due date of September
13,2018.The other contacted firms declined to submit proposals due to their heavy backlog of other
commitments and their disinterest to work on wastewater treatment plant equipment due to its complexity.The
EKI proposal was reviewed by a panel review committee drawn from the engineering and Plant divisions and
was rated for project understanding,firm and staff qualifications,and experience with similar projects.EKI’s
proposal was found to be complete and the firm well qualified to undertake the design and construction support
task. The panel review summary is attached as Attachment 2.
Coating plant equipment for corrosion resistance is logistically complicated because much of the equipment
needs to be taken off line during treatment.Therefore,the scope of this design and construction support
agreement includes design of temporary facilities and development of coordination plans to minimize
disruption to Plant operations.Knowledge of treatment plant operations limits the number of corrosion
protection engineering firms that would be qualified to perform this type of work.EKI has staff with
experience and expertise in corrosion/coating as well as treatment plant operations,processes,and controls
(Attachments 3 and 4).In addition,EKI is serving as the program manager for the wet weather and digester
improvement project currently under construction at the plant.Therefore,they are well qualified to undertake
this design project.
Selection of consulting services is not based on the lowest bidder,but on the firm’s expertise,experience,and
references.Staff negotiated a fee proposal and refined the scope of work to obtain a reasonable cost for theCity of South San Francisco Printed on 12/6/2018Page 1 of 2
powered by Legistar™
File #:18-959 Agenda Date:12/12/2018
Version:1 Item #:5.
references.Staff negotiated a fee proposal and refined the scope of work to obtain a reasonable cost for the
design effort.The fees are found to be consistent with industry standards and EKI extended a 10%discount on
their standard fees for this agreement since their staff is already working at the Plant.
This project will span three (3)years because coating can only be done during the summer months and there are
numerous elements to be re-coated.The elements will have to be taken off-line in a managed fashion
necessitating more time to complete the work.EKI will be preparing three separate construction bid packages
under this agreement. The estimate of probable construction cost for this project is $6 million.
FUNDING
Sufficient funding for this design project is included in the City of South San Francisco 2018-19 Capital
Improvement Program (CIP):
EKI Design and Construction Support Consulting Services $659,600
Contingency (15%)$ 98,940
Total Project Agreement Funding $758,540
Available Total Project Budget in FY 2018/19 $4,129,100
The current five year CIP plan calls for additional appropriations in FY 2019/20 and FY 2020/21 such that,if
approved, will provide a total project budget of $7,379,100.
FISCAL IMPACT
The painting and coating will be applied to existing equipment such that there will not be an impact of
operations cost.Coating facilities and equipment to protect them from corrosion damage will extend their
useful lives.
CONCLUSION
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute a consulting
services agreement with EKI Environment &Water based on their qualifications,experience,references and
understanding of the project.
Attachments:
1.Vicinity Map
2.Panel Review Summary
3.EKI Profile and Project Team Sheet
4.Example Project Similar to the Subject Project
City of South San Francisco Printed on 12/6/2018Page 2 of 2
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Attachment 1 – Vicinity Map
South San Francisco/San Bruno Water Quality Control Plant
Consulting Agreement for WQCP Plant-Wide Coating and Corrosion Protection Project (Project No. ss1307)
Attachment 2 - Panel Review Summary
September 13, 2018
Reviewer 1 Reviewer 2 Reviewer 3
Maximum
Score
EKI
Environment &
Water
EKI
Environment &
Water
EKI
Environment &
Water
1. Project Understanding.25 25 25 24
2. Qualifications of Firm and Staff.25 24 25 24
3. Experience with similar projects.25 24 25 25
Total 75 73 75 73
Engineering Services for Design and Construction Support of WQCP Coating and Corrosion Protection Project
(ss1307)
8CITY OF SOUTH SAN FRANCISCO
ENGINEERING SERVICES FOR DESIGN OF WQCP COATING AND CORROSION PROTECTION PROJECT (CIP PROJECT SS1307)
SECTION 3: PROJECT TEAM
EKI has assembled a team of engineers with the experience, technical expertise and deep understanding
of the unique challenges associated with coating projects in the Bay Area that can provide integrated.
project delivery from design through construction and fficient coordination with the constraints of the WWDIP
construction. The reporting relationships and roles of the key professionals are illustrated below, with
qualifications, professional history and experience summarized in the resumes on the following pages.
CONSULTING PROJECT MANAGER
S. Peter Vorametsanti
PROJECT ENGINEER
Nelson Schlater, PE
Melody Eldridge, PE
PROJECT MANAGER
Nelson Schlater, PE
COATING & LINING LEAD (DESIGN & INSPECTION)
Ed Darrimon
COATING INSPECTOR
Armando Austria
PRINCIPAL-IN-CHARGE
& QA/QC
Steve Tarantino, PE
ENGINEERING & CIP MANAGER
Richard Cho, PE
PLANT SUPERINTENDENT
Brian Schumacker
SECTION 3
PROJECT TEAM
16CITY OF SOUTH SAN FRANCISCO
ENGINEERING SERVICES FOR DESIGN OF WQCP COATING AND CORROSION PROTECTION PROJECT (CIP PROJECT SS1307)
SECTION 4: FIRM EXPERIENCE
EKI provides comprehensive engineering services from program management and planning to engineering,
design, and construction management for public and private utilities including potable water, wastewater,
recycled water, and storm water utilities. Our team is experienced in review and prioritization of CIPs
and establishing project prioritization criteria that address human safety, water supply reliability, aging
infrastructure and needs for future growth.
Our engineers’ experience providing technical management, planning, designing and construction oversight
services for wastewater treatment plant (WWTP) improvements such as new aeration basins, secondary
clarifier, additional sodium hypochlorite feed system, electrical system improvements, addition of the
supervisor control and data acquisition (SCADA) system, new headworks and influent pump station, the
addition of disk filters and ultraviolet (UV) disinfection, new outfall, and upgrades to the operations buildings,
will be valuable to your project. Our capabilities also include developing tracking tool to track water
demands and wastewater flow generation rates relative to developer agreements, assisting with wastewater
rate studies, regulatory agency interaction and grant funding assistance and management.
Our team’s recent wastewater experience related to this project in California is summarized in the table
below. Detailed relevant experience of our team is presented at the end of this section.
CLIENT/PROJGECT Master PlanHydraulic Model/AnalysisCIP Development/PrioritizationProgram ManagementDesign/Design ReviewConstruction OversightCoating InspectionRegulatory Agency InterfaceFacility Expansion/UpgradePermitting AssistanceGrant Funding Assistance/ManagmentCITY OF LATHROP •Wastewater and Recycled Water Program Management •MBR wastewater treatment plant Expansion •Five-year Wastewater Capacity Project •Integrated Water Supply Master Plan
l l l l l l l
CITY OF MERCED •Wastewater Treatment Plant
Performance Improvement Projects •Wastewater Treatment Plant
Tertiary Treatement and Solids Handling Facilities Upgrades •Wastewater Treatment Related to Tomato Processing Plant
l l l l l l l
CITY OF BRISBANE •Sewer System Master Plan Update l l l
CITY OF SAN FRANCSICO •Southeast and Oceanside WWTP l
ORO LOMA SANITARY DISTRICT •Oro Loma Water Pollution Control Plant l
Project management and engineering services will be performed in EKI’s corporate headquarters located at
577 Airport Blvd., Suite 500 in Burlingame, California, less than eight miles from the City’s Engineering Office
and ten minutes away from plant and pump station facilities.
SECTION 4
FIRM EXPERIENCE
17CITY OF SOUTH SAN FRANCISCO
ENGINEERING SERVICES FOR DESIGN OF WQCP COATING AND CORROSION PROTECTION PROJECT (CIP PROJECT SS1307)
Gloria Way Iron and Manganese Groundwater
Treatment System and Pad D Municipal Supply Well
East Palo Alto, CA
Eki is providing technical and design services to the City as part of
the implementation of the City’s groundwater projects, including the
rehabilitation of the Gloria Way well and construction of the Pad D
well. We have:
•Performed design services for the construction of a municipal
supply well and above ground disinfection and distribution compo-
nents at the Pad D well site.
•Conducted a hydrogeologic investigation and installation of a well
in support of the Pad D well design. The investigation included test
well design and construction, aquifer testing, water quality sam-
pling, groundwater modeling, preliminary design and cost estima-
tion.
•Prepared design documents for a manganese treatment system at
the existing Gloria Way Well in the City.
•Assisted with permitting of the Gloria Way Well and Pad D Munici-
pal Supply Well.
•Updated the City’s water system hydraulic model to include the
two groundwater wells.
We assisted the City in securing $1.5 million dollars in Proposition 84
grant funding to support the City in its conjunctive groundwater use
and management efforts. Grant funds will be used for design and
construction of the Gloria Way Well Project, and design of the Pad D
Well Project.
We also reviewed and developed a prioritization of the various CIPs
and established project prioritization criteria that addressed human
safety, water supply reliability, as well as those addressing aging
infrastructure and needs for future growth.
RefeRence: Kamal Fallaha, Director Of Public Works
960 Tate Street, East Palo Alto, CA 94303
(650) 853-3117
Date of SeRviceS: 2014 to present
conStRuction coSt: $3.1 million
SECTION 4
FIRM EXPERIENCE
18CITY OF SOUTH SAN FRANCISCO
ENGINEERING SERVICES FOR DESIGN OF WQCP COATING AND CORROSION PROTECTION PROJECT (CIP PROJECT SS1307)
Digester Improvements and FOG/Food Waste-to-
Energy (F2E) Facility Project
Central Marin Sanitation Agency, CA
With a previous employer, Mr. Schlater designed and provided
multidiscipline coordination of construction documents for digester
improvements, which consisted of new digester membrane covers;
digester pump mixing; digester gas sulfide removal; and FOG/
F2E facilities. FOG/F2E facilities consisted of a collection tank
with mixing system, and an equipment bay with pumping and
conditioning equipment. Processed FOG/food waste is conveyed
to the digesters which will increase digester gas production
and corresponding digester energy production via the existing
cogeneration system.
RefeRence: Chris Finton, Treatment Plant Manager
130 Anderson Drive, San Rafael, CA 94901
(415) 459-1455 x 101
Date of SeRviceS: 2011 - 2013
conStRuction coSt: $5 million
Oro Loma Water Pollution Control Plant
Oro Loma Sanitary District, San Lorenzo, CA
BACC has been providing failure analysis, specifications, coating
and lining inspection and consulting services on a yearly basis
for over twelve years (annual contract). The project invovles six
clarifiers, four digesters, head works, wet wells. The District has
not experienced a cost overrun or failure since employing BACC.
RefeRence:
Jimmy Dang, Engineering Manger
2655 Grant Avenue, San Lorenzo, CA 95073
(510) 481-6981
Date of SeRviceS: 2006 - Present
conStRuction coSt: Varies
-
SECTION 4
FIRM EXPERIENCE
19CITY OF SOUTH SAN FRANCISCO
ENGINEERING SERVICES FOR DESIGN OF WQCP COATING AND CORROSION PROTECTION PROJECT (CIP PROJECT SS1307)
Southeast and Oceanside WWTPs
City of San Francisco, San Francisco, CA
BACC has completed numerous projects for the City of San
Francisco over the past 19 years including the ongoing work
at the Southeast and Oceanside plants. BACC has provided
coating and lining inspection, failure analysis, coating surveys
and consulting. Completed projects include reservoir linings and
coating inspection, pipeline inspection, inspection of penstocks
and water and wastewater treatment plants and failure analysis.
Facilities include six steel tanks, wastewater treatment plants,
three digesters, fourteen clarifiers, contact basins and outfalls.
RefeRence:
Elmer Cheung, PE,
875 Stevens Street, San Francisco CA 94103
(415) 551-4668
Date of SeRviceS: 1999 - Present
conStRuction coSt: Varies
Fresno/Clovis Regional Wasterwater Facility
City of Fresno, Fresno, CA
BACC has been providing failure analysis, specifications, inspection
and consulting services on a yearly basis for over twenty years.
Facilities include three clarifiers, five digesters, head works, and
dafts. The City has not experienced a cost overrun or failure since
employing BACC.
RefeRence:
Kevin Nogard/Orlando Gonzalez, Engineering Manger
5607 Jensen Avenue, Fresno, CA 95073
(559) 621-5216 or (559) 621-5297
Date of SeRviceS: 1998 - Present
conStRuction coSt: Varies
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-960 Agenda Date:12/12/2018
Version:1 Item #:5a.
Resolution approving a consulting services agreement with EKI Environment &Water,Inc.of Burlingame,
California for the Water Quality Control Plant,Plant-Wide Coating and Corrosion Protection Project (Project
No.ss1307)in an amount not to exceed $659,600,authorizing the City Manager to execute the agreement,and
authorizing a total budget of $758,540.
WHEREAS,the Capital Improvement Program (CIP)project ss1307 calls for the design and construction
(application)of new protective paint and coatings to extend the service life of the buildings,equipment,and
pipes, at the South San Francisco/San Bruno Water Quality Control Plant; and
WHEREAS,the City advertised a request for proposals for the final design and construction support services
on August 20,2018 on the eBidboard website and received one proposal from EKI Environment Water,Inc.of
Burlingame, California; and
WHEREAS,staff convened an evaluation panel to review and rate the proposal which finds that EKI
Environment & Water, Inc. is well qualified to perform this scope of work; and
WHEREAS,after completing this qualifications evaluation,staff negotiated a fee proposal of $659,600 which
is a reasonable cost for the specified scope of work.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves a consulting services agreement,attached herewith as Exhibit A,with EKI
Environment &Water,Inc.of Burlingame,California in an amount not to exceed $659,600,conditioned on the
consultant’s timely execution of the consulting services agreement and submission of all required documents,
including but not limited to,certificates of insurance and endorsements,in accordance with the Project
documents.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance
Department to establish the Project budget consistent with the information contained in the staff report.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement and any
other related documents on behalf of the City upon timely submission by EKI Environment &Water,Inc.’s
signed contract and all other documents, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions
consistent with the intent of this resolution, that do not materially increase the City’s obligations.
*****
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EXHIBIT A - CONSULTING SERVICES AGREEMENT
BETWEENTHE CITY OF SOUTH SAN FRANCISCO AND
EKI ENVIRONMENT & WATER, INC.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and EKI Environment & Water, Inc. (“Consultant”) (together sometimes referred to as the
“Parties”) as of December 12, 2018 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on December 31, 2021, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $659,600,
notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule
attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein.
The payments specified below shall be the only payments from City to Consultant for services rendered
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pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
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2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses are authorized
by this Agreement: mileage, parking, tolls, printing, out of area travel, conference calls,
postage, express mail, delivery. Reimbursable expenses shall not exceed $1,000.00.
Expenses not listed above are not chargeable to City. Reimbursable expenses are
included in the total amount of compensation provided under Section 2 of this Agreement
that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit D. Unless Consultant provides
City with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required
by law. Consultant shall obtain, and maintain on file for three (3) years after the termination
of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-
California resident subcontractor and shall submit written documentation of compliance
with Consultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
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2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section
1773.2, the Consultant shall post at appropriate conspicuous points at the site of
the project a schedule showing all determined prevailing wage rates for the
various classes of laborers and mechanics to be engaged in work on the project
under this contract and all deductions, if any, required by law to be made from
unpaid wages actually earned by the laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week,
and the actual per diem wages paid to each journeyman, apprentice, worker, or
other employee employed by the Consultant in connection with the public
work. Such records shall be certified and submitted weekly as required by Labor
Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
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incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
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4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
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4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
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must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
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Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
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6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
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Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.4.1 Subcontracting
A. Nothing contained in this Agreement or otherwise, shall create any contractual
relationship between City and any subconsultant(s), and no subcontract shall
relieve Consultant of its responsibilities and obligations hereunder. Consultant
agrees to be as fully responsible to City for the acts and omissions of its
subconsultant(s) and of persons either directly or indirectly employed by any of
them as it is for the acts and omissions of persons directly employed by
Consultant. Consultant’s obligation to pay its subconsultant(s) is an
independent obligation from City’s obligation to make payments to the
Consultant.
B. Consultant shall perform the work contemplated with resources available within
its organization and no portion of the work pertinent to this contract shall be
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subcontracted without written authorization by City’s Contract Administrator,
except that, which is expressly identified in the approved Scope of Work.
C. Consultant shall pay its subconsultants within ten (10) calendar days from
receipt of each payment made to Consultant by City.
D. Any subcontract in excess of $25,000 entered into as a result of this contract
shall contain all the provisions in this contract to be applicable to subconsultants.
E. Any substitution of subconsultant(s) must be approved in writing by City’s
Contract Administrator prior to the start of work by the subconsultant(s).
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
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confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.3.1 Retention of Records/Audit
For the purpose of determining compliance with Public Contract Code 10115, et
seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq.,
when applicable and other matters connected with the performance of the contract
pursuant to Government Code 8546.7; Consultant, subconsultants, and City shall
maintain and make available for inspection all books, documents, papers,
accounting records, and other evidence pertaining to the performance of the
Agreement, including but not limited to, the costs of administering the Agreement.
All parties shall make such materials available at their respective offices at all
reasonable times during the term of the Agreement and for three years from the
date of final payment under the Agreement. The state, State Auditor, City, FHWA,
or any duly authorized representative of the Federal Government shall have access
to any books, records, and documents of Consultant and its certified public
accountants (CPA) work papers that are pertinent to the contract and indirect cost
rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof
shall be furnished if requested. Subcontracts in excess of $25,000 shall contain the
provision.
9.3.2 Audit Review Procedures.
A. Any dispute concerning a question of fact arising under an interim or post audit
of this Agreement that is not disposed of by agreement, shall be reviewed by
City’s Finance Director.
B. Not later than 30 days after issuance of the final audit report, Consultant may
request a review by City’s Finance Director of unresolved audit issues. The
request for review will be submitted in writing.
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C. Neither the pendency of a dispute nor its consideration by City will excuse
Consultant from full and timely performance, in accordance with the terms of this
contract.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
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provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Richard Cho
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
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during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant
EKI Water & Environmental
577 Airport Boulevard, Suite 500
Burlingame, CA 94010
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
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an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the
Parties hereto with no intent to benefit any non-signatory third parties.
10.16 Cost Principles and Administrative Requirements.
A. Consultant agreed that the Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31.000 et seq., shall be used to
determine the cost allowability of individual items not otherwise identified in the Scope of
Work.
B. Consultant also agrees to comply with federal procedures in accordance with 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments.
C. Any costs for which payment has been made to Consultant that are determined by
subsequent audit to be unallowable under 49CFR, Part 18 and 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment
by Consultant to City.
D. All subcontracts in excess of $25,000 shall contain the above provisions.
10.17 Rebates, Kickbacks or Other Unlawful Consideration. Consultant warrants that this
Agreement was not obtained or secured through rebates, kickbacks or other unlawful
consideration, either promised or paid to any City employee. For breach or violation of this
warranty, City shall have the right in its discretion; to terminate the Agreement without
liability; to pay only for the value of the work actually performed; or to deduct from the total
compensation stated in this Agreement; or otherwise recover the full amount of such
rebate, kickback or other unlawful consideration.
10.18 Statement of Compliance.
A. Consultant’s signature affixed herein, and dated, shall constitute a certification under
penalty of perjury under the laws of the State of California that Consultant has, unless
exempt, complied with the nondiscrimination program requirements of Government
Code Section 12990 and Title 2, California Administrative Code, Section 8103.
B. During the performance of this Agreement, Consultant and its subconsultants shall not
unlawfully discriminate, harass or allow harassment against any employee or applicant
for employment because of sex, race, color, ancestry, religious creed, national origin,
physical disability (including HIV and AIDS), mental disability, medical condition (e.g.,
cancer), age (over 40), marital status, and denial of family care leave. Consultant and
subconsultants shall insure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Consultants and subconsultants shall comply with the provisions of the Fair
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Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable
regulations promulgated there under (California Code of Regulations, Title 2, Section
7285 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code §12990 (a-f), set forth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations, are incorporated into this
Contract by reference and made a part hereof as if set forth in full. Consultant and its
subconsultants shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other Agreement.
C. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in
federally-assisted programs of the Department of Transportation – Title 49 Code of
Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act).
Title VI provides that the recipients of federal assistance will implement and maintain a
policy of nondiscrimination in which no person in the State of California shall, on the
basis of race, color, national origin, religion, sex, age, disability, be excluded from
participation in, denied the benefits of or subject to discrimination under any program or
activity by the recipients of federal assistance of their assignees and successors in
interest.
D. The Consultant, with regard to the work, performed by it during the Agreement shall act
in accordance with Title VI. Specifically, the Consultant shall not discriminate on the
basis of race, color, national origin, religion, sex, age, or disability in selection and
retention of Subconsultants, including procurement of materials and leases of
equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the U.S. DOT’s Regulations, including
employment practices when the Agreement covers a program whose goal is
employment.
10.19 Debarment and Suspension Certification.
A. Consultant’s signature affixed herein, shall constitute a certification under penalty of
perjury under the laws of the State of California, that Consultant has complied with Title
2 CFR, Part 180, “OMB Guidelines to Agencies on Government wide Debarment and
Suspension (nonprocurement)”, which certifies that he/she or any person associated
therewith in the capacity of owner, partner, director, officer, or manager, is not currently
under suspension, debarment, voluntary exclusion, or determination of ineligibility by
any federal agency; has not been suspended, debarred, voluntarily excluded, or
determined ineligible by any federal agency within the past three (3) years; does not
have a proposed debarment pending; and has not been indicted, convicted, or had a
civil judgment rendered against it by a court of competent jurisdiction in any manner
involving fraud or official misconduct within the past three (3) years. Any exceptions to
this certification must be disclosed to City.
B. Exceptions will not necessarily result in denial of recommendation for award, but will be
considered in determining Consultant responsibility. Disclosures must indicate to whom
exceptions apply, initiating agency, and dates of action.
Consulting Services Agreement between [Rev:5.23.2017] December 12, 2018
City of South San Francisco and EKI Environment & Water, Inc. Page 19 of 19
C. Exceptions to the Federal Government Excluded Parties List System maintained by the
General Services Administration are to be determined by the Federal Highway
Administration.
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
Mike Futrell, City Manager NAME:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT B
COMPENSATION SCHEDULE
EXHIBIT C
INSURANCE CERTIFICATES
EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1027 Agenda Date:12/12/2018
Version:1 Item #:6.
Report regarding a resolution authorizing the acceptance of $170,000 in grant funding from the Silicon Valley
Community Foundation for the fourth year of the Big Lift Little Steps Preschool at the Community Learning
Center,and amending the Parks and Recreation Department’s Fiscal Year 2018-19 Operating Budget pursuant
to budget amendment #19.032.(Sharon Ranals, Director of Parks and Recreation)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the acceptance of $170,000 in
grant funding from the Silicon Valley Community Foundation for the fourth year of the Big Lift Little
Steps Preschool at the Community Learning Center,and amending the Parks and Recreation
Department’s Fiscal Year 2018-19 Operating Budget pursuant to budget amendment #19.032.
BACKGROUND/DISCUSSION
The Big Lift is a collective impact collaborative led by the three agencies -the Silicon Valley Community
Foundation,the San Mateo County Office of Education,and the County of San Mateo,with the goal of closing
the achievement gap and improving literacy by increasing the percentage of third grade children reading
proficiently in San Mateo County to 80 percent by 2020.Funding for the Big Lift is provided by the County of
San Mateo’s Measure A Sales Tax and community -based organizations,and is targeted at enhancing the quality
of existing preschool programs and increasing the number of new preschool spaces available.The program
previously included federal funding sources; however, federal funds are no longer available as of 2017.
For the initial phase of the grant,funding was open to eleven of the school districts in San Mateo County with
the lowest reading scores.Seven districts applied and four were chosen to receive the Big Lift funds.South San
Francisco Unified School District (SSFUSD)is one of four school districts selected to receive funding after a
competitive process.The South San Francisco Unified School District collaborative includes SSFUSD,City of
South San Francisco,Peninsula Family Service,and the Institute for Human and Social Development
(IHSD/Head Start). Each partner agency contracts separately with the funder.
Little Steps Preschool
The City used Big Lift funds to open and operate the Little Steps Preschool at the Community Learning Center,
which welcomed new students in April 2016.Little Steps Preschool is administered by the Parks and
Recreation Department (the Department)and has a licensed capacity of 20 students.Families eligible for this
subsidized program must qualify as low income households pursuant to California Department of Housing and
Urban Development (HUD)income ceilings and are assessed tuition on a sliding scale based on family size and
household income.
Fees for Little Steps Preschool are aligned with preschool fees charged by the Parks and Recreation
Department’s other preschool programs,which is $630/month for full-time care,Monday through Friday,7:30
a.m.to 6:00 p.m.Out of the 20 students enrolled in Little Steps Preschool,half are fully subsidized and do not
pay a fee,and the other half pay fees on a sliding scale from $84 to $362.Now now that the program is in its
third year,the preschool will have its largest graduating class,with eleven students expected to graduate into
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File #:18-1027 Agenda Date:12/12/2018
Version:1 Item #:6.
Kindergarten in fall 2019.
History of Grant Funding
The City has been granted Big Lift funding as follows:
Fiscal Year Grant Amount
2014-15 $20,500(startup costs)
2015-16 $252,175
2016-17 $286,000
2017-18 $200,000
2018-19 $170,000 (current fiscal year, 10 months of funding)
TOTAL $928,675
In fiscal years 2015-16 and 2016-17,the grant amount was determined by a funding calculator.However,
funding became jeopardized in 2017-18 with the loss of funding from the Social Innovation Fund (SIF),which
was one of the largest federal funding sources for the Big Lift.Given this cut in funding,the City was granted
$200,000 in 2017-18 based on prior year expenditures with the understanding that the City could provide a
$20,000 cash match, which was met through the Department’s operating budget.
Current Grant Funding
For fiscal year 2018-19,the City has been granted $170,000 for 10 months of services.This is different from
the usual 12-month grant period because the grant had previously been on a fiscal year period of September -
August.This year’s 10-month grant period will adjust the grant’s fiscal year to match the City’s fiscal year so
that the grant period still begins in September,but will end in June,with next year’s grant period operating
from July 2019 -June 2020.Thus,while the 2018-19 annual grant amount has been reduced,the monthly grant
amount has been increased, changing from $16,667/month in 2017-18 to $17,000/month in 2018-19.
The Big Lift grant includes the requirement that each partner agency contribute both an in-kind and a cash
match.The cash match and in-kind support can easily be met with the provision of administrative support
including salary and benefits,and operating expenses.The value of the cash match and in-kind support is
estimated to be $66,000 and can be met through the Department’s operating budget.
Future Funding
Future funding at this point is unknown.Staff will be communicating with Big Lift to determine the likelihood
of funding and the timeline in order to determine how the program shall move forward.If grant funding is
eliminated at the end of the current year grant and alternative grant funding cannot be secured,the Little Steps
Preschool could convert to a fee-based program,similar to Siebecker and Westborough Preschools.A 2017
preschool survey of fees of local preschools ranges from $0 for fully subsidized programs to $1035 per month.
The Department’s preschool fees fall near the middle at $630 per month for full-time care.
State-Funded Preschool Option
Another option the City may consider is looking into is State-funded preschool similar to SSFUSD programs.
Staff does not recommend this option.Currently,the Department’s preschool program operates under California
Department of Social Services,Community Care Licensing Division,Title 22 regulations.State-funded
preschool programs operate under Title 22 and Title 5,which has more stringent teacher qualifications and
administrative responsibilities that would require a reorganization of the Department’s preschool program
including more administrative support and full-time teachers to meet the Title 5 requirements.Such
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including more administrative support and full-time teachers to meet the Title 5 requirements.Such
reorganization would likely be at an additional cost to the City.This move could also affect the Department’s
fee schedule because State-funded preschool fees are based on a sliding scale based on income and can be as
high as $1100 per month.This could result in some families paying more than the Department’s other fee-based
preschool programs.
Communication Strategy
Since fundraising attempts are ongoing for Big Lift,grant allocations are often not communicated until later in
the fiscal year.Staff will maintain ongoing communication with Big Lift in order to determine the likelihood
and timeline of receiving funding for fiscal year 2019-20.If staff does not receive confirmation of funding by
March 2019,staff may return to Council with a recommendation to consider alternatives for operating Little
Steps Preschool.
In the meantime,staff is aware that the childcare being provided at Little Steps Preschool is crucial to the
current families enrolled.Beginning in January,staff will alert families to the possibility of converting Little
Steps Preschool into a fee-based program and providing information on other preschool and subsidy options.If
funding is secured,staff will inform families that they can continue with the program with no impact to their
fees.If funding is not secured,staff will assist families by referring them to other agencies and subsidy
organizations.
FINANCIAL IMPACT
In July 2018 (towards the end of the Big Lift fiscal year 2017-18),Big Lift informally communicated the
potential grant amount for 2018-19,but the official grant agreement that is the subject of this report was not
received until November 2018.Operations of Little Steps Preschool have already commenced into fiscal year
2018-19.Council’s authorization to receive $170,000 for Fiscal Year 2018-19 will allow for continued
operation of the Little Steps Preschool through the end of the current fiscal year.Big Lift grant funding can be
renewed,pending satisfactory compliance and availability of funding.Receipt of these funds does not commit
the City to ongoing funding.
CONCLUSION
It is recommended that the City Council authorize the acceptance of the Big Lift grant funds for Fiscal Year
2018-19,which will allow the Parks and Recreation Department to continue to operate the Little Steps
Preschool at the Community Learning Center and provide 20 students with affordable preschool education.The
Parks and Recreation Department will continue to work collaboratively with our Big Lift partners to increase
outreach and enhance the quality of City and community preschools.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1092 Agenda Date:12/12/2018
Version:1 Item #:6a.
Resolution authorizing the acceptance of $170,000 in grant funding from the Silicon Valley Community
Foundation for the fourth year of the Big Lift Little Steps Preschool at the Community Learning Center,and
amending the Parks and Recreation Department’s Fiscal Year 2018-19 Operating Budget pursuant to budget
amendment #19.032.
WHEREAS,the Big Lift initiative,a collaborative led by the Silicon Valley Community Foundation,the San
Mateo County Office of Education and the County of San Mateo,aims to close the achievement gap and
improve third-grade reading proficiency in San Mateo County by supporting preschools and reading readiness
activities; and
WHEREAS,the Department of Parks and Recreation was awarded $20,500 for Fiscal Year 2014-15,$252,175
for Fiscal Year 2015-16,$286,000 for Fiscal Year 2016-17,$200,000 for Fiscal Year 2017-18,and $170,000 for
Fiscal Year 2018-19 for a total of $928,675 in grant funds to open and operate the Little Steps Preschool at the
Community Learning Center; and
WHEREAS,the Fiscal Year 2018-19 award represents 10 months of funding,from September 1,2018 through
June 30, 2019; and
WHEREAS,these grant funds will be utilized to amend the Department's 2018-19 operating budget to fund the
Little Steps Preschool and support reading readiness,parent engagement,improved attendance,and enhanced
preschool teacher trainings,as allowed by the terms of the grant agreement,a draft attached herewith as Exhibit
A; and
WHEREAS,acceptance of these funds does not commit the City to ongoing funding after the close of the grant
cycle; and
WHEREAS,receipt of these grant funds will enable the Parks and Recreation Department to implement
preschool programs,which would not otherwise be funded,and to work collaboratively with our Big Lift
partners to increase outreach and enhance the quality of City and community preschools.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby authorizes the acceptance of $170,000 in grant funding from Silicon Valley Community
Foundation,the Social Innovation Fund,and County of San Mateo Measure A Sales Tax revenue to support
preschool and reading readiness activities.
BE IT FURTHER RESOLVED,that the City Council amends the Parks and Recreation Department’s 2018-19
Operating Budget by $170,000.
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File #:18-1092 Agenda Date:12/12/2018
Version:1 Item #:6a.
BE IT FURTHER RESOLVED,that the City Council hereby authorizes the City to execute the documents
necessary to accept the grant funding and take any other actions necessary to carry out the intent of this
resolution on behalf of the City Council, subject to approval as to form by the City Attorney.
*****
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November 8, 2018
Ms. Sharon Ranals
Director of Parks and Recreation
City of South San Francisco
Parks & Recreation Department
P.O. Box 711
South San Francisco, CA 94083
Dear Ms. Ranals:
On behalf of Silicon Valley Community Foundation, we are pleased to award City of South San Francisco
a grant not to exceed $170,000.00 from the Big Lift collaborative for the Parks and Recreation
Department to support high quality preschool and inspiring summer programming that includes
embedded family engagement practices that support learning at home and reducing chronic
absenteeim. We are delighted to support City of South San Francisco with this award to improve
outcomes for children in San Mateo, made possible through San Mateo County Measure K tax dollars.
Please sign, date, and return the attached grant agreement to Lauren Witt at lwitt@siliconvalleycf.org
as soon as possible.
This grant agreement and attachments represent City of South San Francisco’s contract with SVCF
detailing how the funds will be spent. You may not use the funds in any way other than as described in
the grant agreement, approved budget, and scope of work unless you receive written permission from
SVCF. The foundation will require detailed reports including the project’s impact on the participants and
the community and expenditure report of spending. A report form is enclosed.
On behalf of The Big Lift and Silicon Valley Community Foundation, we are pleased to help
support City of South San Francisco and we look forward to hearing about the impact our funds
have on the community.
Sincerely,
Erica Wood
Chief Community Impact Officer
Silicon Valley Community Foundation
Grant #: 2018-191985 (5258)
Exhibit A - Page 1
2
Silicon Valley Community Foundation
Grant Agreement
Grant Number: 2018-191985 Amount: up to $170,000.00 Date: November 8, 2018
2018-192253
Grantee Name: City of South San Francisco
Grantee Contact: Ms. Sharon Ranals
Director of Parks and Recreation
City of South San Francisco
Parks & Recreation Department
P.O. Box 711
South San Francisco, CA 94083
Phone: 650.829.6603
Email: sharon.ranals@ssf.net
Foundation Staff: Elisa Espinoza
Communications and Business Development Manager
Silicon Valley Community Foundation
2440 West El Camino Real, Suite 300
Mountain View, CA 94040
Phone: 650.450.5506
Email: eespinoza@siliconvalleycf.org
Grant Purpose:
For for the Parks and Recreation Department to support high quality preschool and inspiring summer
programming that includes embedded family engagement practices that support learning at home and
reducing chronic absenteeim.
Grant Period: September 1, 2018 to June 30, 2019
Projected Grant Outcomes: Please reference the Scope of Work (SOW)
Special Conditions:
(1) This is a 10-month grant period. Payments will be paid in two installments. The first installment will be
paid on receipt of the signed grant agreement. The second installment will be paid upon receipt and
approval of the mid-year progress report. The second payment is contingent on the report including a
financial report detailing grant expenditures that match the approved budget and providing a general
ledger report documenting City of South San Francisco is meeting the 10% cash match requirement.
(2)Renewed funding for each additional year is dependent upon the grantees compliance with all
provisions in the attached The Big Lift Grantee Terms and Conditions and the continued availability of
funding (Exhibit A). SVCF reserves the right to discontinue, modify, or withhold any payments due under
this grant, or to require repayment of any unexpended grant funds if necessary to comply with any law or
Exhibit A - Page 2
3
regulation applicable to this grant. Funding that is not spent during the grant period must be returned to
SVCF
(3) Grantees commit to providing cash and in-kind match that total 20% of Big Lift grant expenditures, of
which a minimum must be a 10% cash contribution.
Reporting Requirements
Silicon Valley Community Foundation requires progress reports at specified dates. Please note that
future grant requests will not be considered if a grantee has failed to submit a required report. Please
submit the following report(s):
Mid-Year Progress Report Due: January 31, 2019
Final Report Due: July 31, 2019
Payment Schedule:
This grant will be paid in two installments up to the amount specified, at the end of the grant period
upon verification of the special conditions. Please note that payments are contingent upon the
continuing availability of outside grant funds.
First payment: $85,000.00 upon receipt of signed grant agreement
Second payment: up to $85,000.00 upon receipt and approval of mid-year progress report and
financial report
Hold Harmless
Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to
defend, indemnify and hold harmless the community foundation, its officers, directors, trustees,
employees, and agents from and against any and all claims, liabilities, losses and expenses (including
reasonable attorney’s fees) directly, indirectly, wholly or partially arising from or in connection with the
grant, the application of funds furnished pursuant to the grant, the program or project funded or
financed by the grant or in any way relating to the subject of this Agreement. This paragraph shall
survive the termination of this Agreement.
Inspection, Audit and Retention of Records:
Grantee agrees to provide for an audit of its activities. The grantee agrees to conduct these audits
annually. Accounts and records of all grantees that disburse or utilize grant funds must be accessible to
authorized officials for the purpose of audit of the grantees records pertaining to the use of grant
funds.
Financial records, supporting documents, statistical records, and all other organizational records
pertinent to this award must be retained for a period of three (3) years from the date of submission of
the final expenditure report, and made available to SVCF and/or the County of San Mateo upon
request.
Nondiscrimination:
Exhibit A - Page 3
4
The grantee agrees to certify that no person shall be excluded from participation in, denied the benefits
of, subjected to discrimination under, or denied employment in connection with any activity receiving
funds from SVCF on the basis of race, color, religion, national origin, sex, handicap, veteran status,
sexual orientation or age. The grantee agrees to comply with all federal statutes relating to
nondiscrimination, including E.O. 11246, ‘‘Equal Employment Opportunity’’ (30 FR 12319, 12935, 3 CFR,
1964–1965 Comp., p. 339), as amended by E.O. 11375, ‘‘Amending Executive Order 11246 Relating to
Equal Employment Opportunity,’’ and as supplemented by regulations at 41 CFR part 60, ‘‘Office of
Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.’’
Intellectual Property:
By signing below, City of South San Francisco and Silicon Valley Community Foundation agree that all
copyright and other interests in materials produced as a result of this grant shall be owned by the
grantee organization. To ensure the widest possible distribution of such materials and ensure that they
enter and remain in the public domain, the grantee organization and any individuals who may have
some interest hereby grant to the Foundation a non-exclusive, transferable, perpetual, irrevocable,
royalty-free, paid-up worldwide license to use or publish the materials or other work products arising
out of or resulting from the grantees use of the grant funds and any earnings thereon, including all
intellectual property rights, and to sublicense to third parties the rights described herein. The grantee,
at Foundation’s request, agrees to execute any additional documents required to affect such license.
Acknowledgement of Grant Support:
Please acknowledge San Mateo County, San Mateo County Office of Education and Silicon Valley
Community Foundation’s support of your program in publications such as newsletters, program activity
announcements and in all media coverage. We suggest you use the following wording: “This project
has been made possible in part by a grant from The Big Lift initiative with funding from San Mateo
County Measure K tax dollars and supported by Silicon Valley Community Foundation and San Mateo
County Office of Education.”
By signing below, City of South San Francisco acknowledges the approved budget and Scope of Work
(SOW) submitted to the community foundation and this grant agreement are now the contract with
Silicon Valley Community Foundation detailing the purpose(s) of the grant, including what activities are
supported by this grant. Please inform the community foundation if there are changes in agency
personnel who are important to the administration of the grant, or if the grant funds cannot be
expended for the purpose or in the time period described in the grant agreement. Grantee may not use
the funds in any way other than as described in the grant agreement and approved budget unless the
grantee receives written permission from the community foundation.
Accepted on behalf of City of South San Francisco by:
______________________________ ______________________________
Signature Printed or Typed Name
(Must be signed by Executive Director,
President or Board President)
______________________________ ______________________________
Title Date
Exhibit A - Page 4
Grant Number: 2018-191985
1
Silicon Valley Community Foundation
Report Guidelines
Reports are due to the community foundation according to the report schedule set forth in your Grant
Agreement. Please note that your grant agreement advises you that reports are required by Silicon
Valley Community Foundation, and that future grant requests will not be considered if a grantee has
failed to submit a required report. Please complete the section below, and acquire the necessary
signature. Return this page along with the final completed report to the community foundation.
Grantee Name: City of South San Francisco
Grant Amount: up to $170,000.00
Grant Number: 2018-191985, 2018-192253
Grant Period: September 1, 2018 to June 30, 2019
Purpose of the grant: for the Parks and Recreation Department to support high quality preschool and
inspiring summer programming that includes embedded family engagement practices that
support learning at home and reduce chronic absenteeim
Person completing this report: __________________________________________________________________
(Name, Title, Phone)
Mid-Year Progress Report Due: January 31, 2019
Mid-Year Progress Report
Success Story (Use attached Guidelines)
Expenditure Report: Please provide a general ledger report of grant expenditures and how it
aligns with your approved budget. If your actual expenses were different than those anticipated,
please explain in the narrative column of the form and submit a budget revision request form.
Spending that does not align with your approved budget could make you ineligible for
future Big Lift grant awards.
Cash Match Documentation (Must equal 10% of program costs)
Final Report Due: July 31, 2019
Final Narrative Report
Expenditure Report: Please provide a general ledger report of grant expenditures and how
expenditures align with your approved budget. If your actual expenses were different than those
anticipated, please explain in the narrative column of the form. Spending that does not align
with your approved budget could make you ineligible for future Big Lift grant awards.
Success Story (Use attached guidelines)
__________________________________________ _____________________
Signature of Executive Director or President Date
Please return report to: thebiglift@siliconvalleycf.org
If you have any questions about completing this report, please do not hesitate to contact community
foundation staff at 650.450.5506.
Exhibit A - Page 5
Exhibit A: The Big Lift Terms and Conditions 2018
Subgrantee Progress Report
Subgrantee Organization: _________________________________________________
Reporting Period: __________________________________________________________
Contact Name: _____________________________________________________________
Email Address: ______________________________________________________________
Please provide a narrative for each of the questions below, referring to activities that have
occurred within this six month reporting period.
Please also attach your Scope of Work and describe progress to date in each program activity
(Including appropriate dates, numbers, and a description of your deliverables – bullet points
are fine)
Narrative questions:
1) Describe any significant successes and highlights during this reporting period
2) Describe any significant challenges
3) Describe partnership and collaboration activities of The Big Lift in your community
Exhibit A - Page 6
4) Describe how participating in The Big Lift has contributed to building capacity at your
organization
5) Submit at least two stories of a child and/or family who has benefited from The Big
Lift, and a digital photo for each if possible. Please adhere to the guidelines on the
following page.
Story 1:
Exhibit A - Page 7
Story 2:
Exhibit A - Page 8
Success Story Guidelines
The purpose of obtaining Success Stories is to communicate the impact of your work advanced by
Big Lift funding.
Please provide, in total, two of the following (can be one of each type or two of the same):
Family/Child Success Stories:
These are stories about positive outcomes told from the parent’s perspective. Whenever possible,
these should be crafted by the parents themselves. If any of your parents are willing to use their real
names, please ask them to complete the Parents as Story Tellers Form (can be made available to you
as needed). Otherwise, you may tell the story from your perspective, utilizing the questions provided
below.
Grantee/Provider Success Story:
These are stories told from the Grantee’s or Service Provider’s perspective and focus on the staff
efforts that supported the client’s success. We are interested in hearing the untold stories of how
your staff went above and beyond to give your clients the best services possible.
REQUIRED SUCCESS STORY ELEMENTS
For Family/Child Stories focus on clients whose situations were significantly, positively impacted by
the funded service/program.
For Grantee/Provider Stores, focus on staff efforts that enabled the client to succeed, such as how
staff work improved the service delivery, better coordinated care, or overcame barriers, etc.
Whenever possible have the family tell their own story
Include a quote whenever possible to strengthen the story
Change the name/s of the clients in your story if confidentiality is of concern
SUCCESS STORY QUESTIONS
The following questions are designed to help you tell your Success Story. You do not have to answer
all the questions; they are meant to be thought provoking and help frame your story.
1. What was the family/client’s crisis or problem?
2. What challenges were present that exacerbated the situation/what barriers did your client face?
3. What actions did your client take prior to contacting you that still didn’t yield results?
4. What services did you provide to your client and how did they make a difference?
5. How did your program respect the client’s culture, customs, language and strengths?
6. What agencies did you collaborate with in order to provide the best services possible?
7. As a service provider, how do you feel when your services have a positive effect?
8. What systemic issues did you face and how did you overcome them?
9. What was the final outcome for your client/what ended up happening
Exhibit A - Page 9
Exhibit A: The Big Lift Terms and Conditions 2018
Exhibit A
Terms and Conditions 2018
Exhibit A - Page 10
Exhibit A: The Big Lift Terms and Conditions 2018
Table of Contents
I. Introduction ............................................................................................... Error! Bookmark not defined.
III. Programmatic Terms and Conditions ................................................... Error! Bookmark not defined.
a. Definitions and Roles ............................................................................ Error! Bookmark not defined.
c. Programmatic Compliance .................................................................. Error! Bookmark not defined.
d. Family Eligibility ..................................................................................... Error! Bookmark not defined.
e. Programmatic Amendments ............................................................... Error! Bookmark not defined.
f. Progress Reports .................................................................................... Error! Bookmark not defined.
IV. Fiscal Terms and Conditions ................................................................... Error! Bookmark not defined.
a. Fiscal Compliance .................................................................................. Error! Bookmark not defined.
c. Direct Costs Priority .............................................................................. Error! Bookmark not defined.
g. Supplantation ........................................................................................ Error! Bookmark not defined.
h. Matching Requirements ....................................................................... Error! Bookmark not defined.
i. Program Income ..................................................................................... Error! Bookmark not defined.
j. Budgets and Budget Amendments ..................................................... Error! Bookmark not defined.
V. Reporting Requirements .......................................................................... Error! Bookmark not defined.
a. Programmatic Reporting ...................................................................... Error! Bookmark not defined.
b. Fiscal Reporting ..................................................................................... Error! Bookmark not defined.
Exhibit A - Page 11
Exhibit A: The Big Lift Terms and Conditions 2018
I. Introduction
The Big Lift is a collective impact approach where school districts partner with nonprofit preschool programs
and community-based agencies to work toward the long-term goal of third grade reading success. This
collaborative is led by three agencies – Silicon Valley Community Foundation (SVCF), the San Mateo County
Office of Education (SMCOE) and the County of San Mateo, and funding for this grant is made available
through San Mateo County Measure K tax dollars..
There are five conditions that, together, lead to meaningful results from collective impact and that are
integral to The Big Lift’s approach: a shared vision for change or common agenda, shared measurement,
mutually reinforcing activities, continuous communication and backbone support. To achieve this ambitious
goal, The Big Lift has committed to advancing the national Campaign for Grade-Level Reading framework,
which specifies the following evidence-based interventions, or “four pillars”:
1) A comprehensive school readiness strategy focused on high-quality preschool for 3- and 4-year-olds,
leading to an aligned and sequenced set of high-quality learning experiences in kindergarten through
third grade;
2) A focus on reducing chronic absence in the early grades, based on research about the importance of
attendance in the early years to improving academic outcomes;
3) Development of inspiring summer learning opportunities that enable children to maintain their
academic and developmental gains from high-quality preschool throughout the early grades; and
4) Strengthening family and community engagement through investments in strategies that support
meaningful partnerships between families and schools.
Grantees of these funds will be expected to participate in all aspects of The Big Lift, to support the
implementation of all four of the above pillars, to work collaboratively with SVCF, SMCOE and the County of
San Mateo and to be active partners in leading this change effort.
More information about The Big Lift can be found at www.thebiglift.org.
SVCF reserves the right, at any time, to terminate grants with grantees that are not in compliance
with the requirements set forth in The Big Lift Terms and Conditions.
III. Programmatic Terms and Conditions
a. Definitions and Roles
Intermediary: The Silicon Valley Community Foundation (SVCF) is the intermediary entity for the for the Big
Lift award. SVCF is responsible for ensuring that the award meets all applicable regulations, statutes and
administrative authorities, in conformance with the approved application. Co-Lead: The entities that are
responsible for coordinating and collaborating with organizations in their communities to perform the
activities of the Big Lift award are “co-lead” entities. The co-lead is expected to provide leadership to The Big
Lift collaborative and ensure that activities are aligned and that the community is making steady progress
towards third grade reading proficiency.
Grantee: Any entity that receives a Big Lift grant award to provide a direct service is a “grantee” and is
accountable to SVCF for the use of funds provided. Each grantee is expected to work collaboratively with its
co-lead agency(ies) to carry out the work outlined in its grant agreement, scope of work and budget.
Exhibit A - Page 12
Exhibit A: The Big Lift Terms and Conditions 2018
c. Programmatic Compliance
By entering into a grant agreement, the grantee has agreed to participate and contribute to the larger Big Lift
community collaborative, to support progress on all four pillars of The Big Lift and to comply with the
following:
Eligibility. Big Lift eligible communities are defined by school district boundaries and include: Bayshore,
Brisbane, Cabrillo, Jefferson Elementary, La Honda-Pescadero, Pacifica, Ravenswood, Redwood City, San
Bruno Park, San Mateo-Foster City and South San Francisco. Big Lift preschool classrooms will be required to
meet and maintain a Tier 3 or higher rating on the San Mateo County Quality Rating and Improvement
System (QRIS).
Licensure in good standing. Preschool grantees must have a license to operate preschool facilities and
must ensure that licensed sites are in good standing with Community Care Licensing.
Involvement in evaluation efforts. Grantees must participate in evaluation efforts led by SVCF, SMCOE and
the designated external evaluator, which may include participating in surveys, focus groups, interviews,
assessments and/or classroom observations. Grantees will not be required to conduct their own evaluation
but will be expected to collect and provide access to information as outlined in their scope of work and as
necessary. This will include, but not be limited to: timely reporting of required data in the designated data
system, conducting twice a year observational assessments using a valid and reliable child assessment tool,
and making progress toward conducting a developmental screening on each child in a Big Lift-funded
classroom using an approved tool.
Compliance with grantee monitoring activities. Monitoring activities include, but are not limited to, site
visits by SVCF or San Mateo County staff, progress reports on implementation of goals and objectives, and
submission of financial records, as required by SVCF. SVCF will conduct both in-person site visits and
occasional desk reviews of grantees throughout the course of the contract to ensure compliance with these
Terms and Conditions. Grantees are required to address all site visit or desk review report findings by the
deadline as set forth by SVCF.
State and other federal funding compliance. Grantees must maintain compliance with other funding
sources. Grantees receiving Title 5 or Head Start funds must maintain good standing with the California
Department of Education/Child Development Division and/or the Administration for Children and Families.
Failure to do so may jeopardize Big Lift funding.
Timely reporting. SVCF will track and monitor timely and accurate submissions of data, progress reports
and requests for reimbursement, and efforts will be made to correct and implement improvements to any
areas of concern identified at a site visit or at any other point during the grant cycle. Patterns of late and/or
inaccurate reporting as well as minimal or no effort to improve compliance with these Terms and Conditions
will be taken into consideration when making future funding recommendations, and in egregious cases may
affect continued funding for the current grant year.
Utilization of The Big Lift name and logo. Grantees must use The Big Lift name and logo on all public
facing materials, signs, banners, press releases, social media, and publications related to their Big Lift
program.
Exhibit A - Page 13
Exhibit A: The Big Lift Terms and Conditions 2018
The Big Lift logo can be found here.
Communication collaboration. Grantees must participate in The Big Lift’s efforts to disseminate
information about Big Lift program(s) and The Big Lift through social media and other communication
channels. This includes obtaining photo releases to be provided to SVCF for the purposes of communicating
information about The Big Lift, when applicable, through social media, publications, reports, etc.
Prohibited Program Activities. While charging time to this Award, grantees may not engage in the following
activities:
1. Attempting to influence legislation.
2. Organizing or engaging in protests, petitions, boycotts, or strikes.
3. Assisting, promoting or deterring union organizing.
4. Impairing existing contracts for services or collective bargaining agreements.
5. Engaging in partisan political activities or other activities designed to influence the outcome of an
election to any public office.
6. Conducting a voter registration drive or using Big Lift funds to conduct a voter registration drive.
7. Participating in, or endorsing, events or activities that is likely to include advocacy for or against
political parties, political platforms, political candidates, proposed legislation, or elected Officers.
8. Engaging in religious instruction; conducting worship services; providing instruction as part of a
program that includes mandatory religious instruction or worship; constructing or operating facilities
devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to
religious instruction or worship; or engaging in any form of religious proselytization.
9. Providing a direct benefit to:
a. A for-profit entity;
b. A labor union;
c. A partisan political organization;
d. An organization engaged in the religious activities described in the preceding sub clause;
unless funds are not used to support the religious activities; or
e. A nonprofit entity that fails to comply with the restrictions contained in section(c)(3) of U.S.C.
Title 26.
10. Providing abortion services or referrals for receipt of such services.
11. Grant funds may not be used for international travel or projects where the primary beneficiaries of
an activity are outside of the United States
12. Such other activities as the Big Lift may prohibit
Individuals my exercise their rights as private citizens and may participate in the above activities on their own
initiative, on non-Big Lift time, and using non-Big Lift (or matching) funds.
d. Family Eligibility
The Big Lift strives for a diversity of income levels to be represented within classrooms, while giving overall
priority for new spaces to low-income families. The goal is to increase accessibility for low- and middle-
income families. The Big Lift’s definition of low-income households is those earning 80 percent of San Mateo
County’s most current median income. The Big Lift programs are required to enroll only children whose
family income meets this definition.
The Big Lift uses HUD income guidelines to establish eligibility. Income guidelines for 2018 are as follows:
Exhibit A - Page 14
Exhibit A: The Big Lift Terms and Conditions 2018
Family size of 2: $93,950 annually or $7,829 monthly
Family size of 3: $105,700 annually or $8,808 monthly
Family size of 4: $117,400 annually or $9,783 monthly
Family size of 5: $126,800 annually or $10,567 monthly
e. Programmatic Amendments
The scope of work outlined in the grantees contract details the activities to be carried out and goals to be
accomplished over the course of the contractual period. Grantees are required to obtain written approval
from SVCF before making any changes to the scope, objectives or goals of their program, whether or
not a budgetary change is involved.
SVCF must also be notified if the Executive Director, Program or Fiscal Contact is changed to ensure contact
information is updated, regardless of whether or not the individual(s) are on the approved budget.
See the Budgets and Budget Amendments section for more information on changes that require a formal
budget amendment.
f. Progress Reports
Grantees will be required to submit twice-yearly narrative reports that describe progress toward meeting
identified goals from the approved scope of work and success and challenges in implementing their Big Lift-
funded program. Grantees will also be asked to share interesting or inspiring stories and anecdotes that
reflect the value of their program. These stories will be shared with San Mateo County and other interested
parties, and may be disseminated and/or published via The Big Lift’s social media channels and The Big Lift
reports.
IV. Fiscal Terms and Conditions
a. Fiscal Compliance
The grantee agrees to account for its grant funds, and meet reasonable fiscal and administrative
requirements, as described below. The grantee further agrees to establish fiscal control and fund accounting
procedures which meet minimum requirements of these Terms and Conditions. Accounting procedures
should be established and those procedures must provide for an accurate and timely recording of receipt of
funds by source, of expenditures made from such funds, and of unexpended balances.
These requirements and all provisions in these Terms and Conditions are also applicable to all matching
funds for this federal award, the details for which are outlined below under Matching Requirements.
c. Direct Costs Priority
Grantees must allocate at least 90% of their total Big Lift budget to providing direct services to children,
parents and/or providers. The Big Lift award is not intended to defray administrative costs 1 within an
organization, and funding requests to pay for direct service activities will be given priority over requests for
related administrative costs. When other sources of support are not available for these costs, no more than
10% of the total Big Lift budget can be allocated toward administrative costs.
1 Administrative costs are defined as activities that do not provide a direct benefit to children, parents or providers, and include any
allowance for indirect costs and audits, as well as general administration and expenses.
Exhibit A - Page 15
Exhibit A: The Big Lift Terms and Conditions 2018
g. Supplantation
Funds must be used to supplement and not to supplant funds that have been appropriated for the same
purpose. Therefore, awarded funds cannot be used to supplant - or replace - existing state and local funds
already allocated for the same purpose.
In addition, these grant funds should not be used to purchase items or services that would otherwise be
purchased with the grantees own funds for this project. Expenditure of funds for the acquisition of new
equipment or services, when equipment and/or personnel required for the successful execution of projects
are already available, or budgeted for within the grantee organization, will be considered supplanting and will
be disallowed.
It will be expected of Big Lift grantees, however, to pursue other sources of funding where applicable. For
example, state preschools, when eligible, should apply for additional funding when it comes available for the
expansion of new spaces.
h. Matching Requirements
Grantees agree to provide a 10% cash match and a 10% in-kind match of total Big Lift program expenses.
Cash Match vs. In-kind Match
Cash match includes unrestricted new or existing funds spent for program-related costs. They cannot be
previously obligated funding that is redirected for purposes of meeting this match requirement. Possible
sources of cash match include (but are not limited to): private or philanthropic grants or contributions,
federal, state or local government grants or contracts for supportive services, or state or local
government rent subsidy programs.
In-kind match includes, but is not limited to, the valuation of in-kind real property, equipment, supplies,
services, and other expendable property. “In-kind” is the value of something received or provided that
does not have a cost associated with it. For example, if in-kind match is permitted by law (other than cash
payments), the fair market value of donated services/office space could be used to comply with the in-
kind match requirement. Also, third party in-kind contributions may count toward satisfying match
requirements provided the Grantee receiving the contributions expends them as allowable costs.
All matching funds, provided by the grantee must be tracked accordingly. SVCF and SMCOE will work with
grantees to ensure compliance with this requirement. Grantees must maintain an audit trail for all matching
contributions, whether cash or in-kind, and all supporting documentation must be maintained and made
available for review and monitoring by SVCF. The matching requirement amounts will be tracked on an on-
going basis, but must be fully expended within 12 months from the start of the award period.
i. Program Income
Grantees that choose to charge fees must use The Big Lift Family Fee Scale. Income generated from family
fees must be reported during each reporting period may not be used as match for The Big Lift.
Exhibit A - Page 16
Exhibit A: The Big Lift Terms and Conditions 2018
Twice Per Year
January 31, 2019 July 31, 2019
j. Budgets and Budget Amendments
Grantees may not begin to incur costs for a program until the budget has been approved by SVCF, referred
to as the “original budget” or the “originally approved budget,” and included as part of the grantees contract.
Any deviations from this originally approved budget are required to be reported to SVCF, and, in some cases,
may require prior approval and a formal budget amendment before such changes can be made and costs
incurred. All changes must be reported to SVCF within two weeks of the time the grantee/program director
is notified of the change, in writing via e-mail. Any submission beyond two weeks from the change date may
impact the possibility of reimbursement and will be subject to SVCF approval.
When requesting approval for budget revisions, the grantee must use the SVCF-approved form for budget
requests, to be submitted via e-mail to SVCF along with a written explanation for the requested change(s).
SVCF will review the request and notify the grantee whether or not the budget revisions have been approved.
SVCF will not consider any budget revision requests submitted three months prior to end of the grant period.
The last day to submit a budget revision for the FY 18/19 grant period will be March 31, 2019.
V. Reporting Requirements
a. Programmatic Reporting
Programmatic Changes
As stated above in Programmatic Amendments, any changes to the scope, objectives or goals of the program
must be submitted to SVCF and require prior approval before changes are to be made. Changes to staffing of
the program must be reported to SVCF in writing within two weeks of knowledge of the change (in order to
ensure timely payment of affected invoices).
Progress Reports Due Twice Per Year
Twice annually, on January 31 and July 30, Big Lift grantees must submit progress reports:
1. A narrative report using The Big Lift Progress Report Template and an updated scope of work will be
collected.
b. Fiscal Reporting
Grant Period: September 1, 2018 – June 30, 2019
Financial Reports due Semi-Annually with progress report
Period: September 1 – December 31, 2018 Due: January 31, 2019
Period: January 1 – June 30, 2019 Due: July 31, 2019
Exhibit A - Page 17
Exhibit A: The Big Lift Terms and Conditions 2018
Budget Changes
As stated above in Budgets and Budget Amendments, any major changes to the originally approved budget
must be submitted to SVCF and require prior approval before changes are to be made. All other changes
must be reported to SVCF in writing as soon as possible (in order to ensure timely payment of affected
invoices).
Record Retention: As a grantee, it is important to maintain financial records, supporting documents, and all
other records pertinent to your award. Grantees must retain all financial books, documents, papers and
records directly related to this Agreement for a period of three (3) years after SVCF makes its final
disbursement.
Exhibit A - Page 18
Agency Name:
Program/Project Name:
Amount of Request: $ 170,000
Budget Period:
Submission Date:
I. PERSONNEL A. Amount Requested B. Cash Match Amount*
C.Total Program Budget
(A+B)
Position Title Salary Range # FTEs
A. Preschool Teacher 2 $48,246 1.00 48,246.00$ -$ 48,246$
B. Preschool Teacher 1 $43,862 1.00 43,862$ -$ 43,862$
C. Recreation Leader III $27,831 1.50 41,746$ -$ 41,746$
D. Rec & Sc Coord.$72,945 0.20 12,155$ -$ 12,155$
E. Rec & CS Supervisor $89,980 0.15 -$ 11,245$ 11,245$
F. -$ -$
G. -$ -$
H. -$ -$
I. -$
Benefits @25%$71,307 23,991$ 47,316$ 71,307$
170,000$ 58,561$ 228,561$
A. Amount Requested B. Cash Match Amount*
C. Total Program Budget
(A+B)
-$ -$
3,500$ 3,500$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ 1,250$ 1,250$
-$ 1,250$ 1,250$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ 2,085$ 2,085$
-$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ 8,085$ 8,085$
I. Consultants (itemize):
J. Subcontractors (itemize):
G. Travel
B. Office Supplies and Materials
C. Telephone/Communications
E. Printing/Copying
F. Equipment Lease
K. Other (itemize):
• Fiedltrips expenses
•
Subtotal - Operating Expenses
•
•
* List Cash Match Amount Available: Non Big Lift funds available to support the project. At the bottom of the form under section V, please list the funding
source for all funds included in this column and any amounts from this column.
H. Training/Conference
BUDGET REQUEST FORM
September 1, 2018 - June 30, 2019 (10-months)
City of South San Francisco
Little Steps Preschool
A. Rent and Utilities
II. OPERATING EXPENSES
8/31/2018
•
Subtotal - Personnel
•
•
D. Postage/Mailing
•
•
Page 1 of 4 Budget Request Form
Exhibit A - Page 19
A. Amount Requested B. Cash Match*
C. Total Program Budget
(A+B)
-$
-$ -$ -$
A. Amount Requested B. Cash Match*
C. Total Program Budget
(A+B)
170,000$ 66,646$ 236,646$
Amount
$ 58,561.00
8,085.00$
66,646.00$
Amount
$7,644
$ 7,644.00
Date Prepared: Prepared By:
Date Approved: Approved By:
(Attach copy of approved indirect cost rate proposal if percentage
exceeds 10%)
Subtotal - Indirect Costs
III. INDIRECT COSTS
9/13/2018 Elisa Espinoza
BIG LIFT USE ONLY
8/31/2018 Laura Armanio
V. CASH MATCH: Please list the funding sources and their amounts for funds identified in Column B. Also indicate which cash match funds are not
yet secured. Cash-Match support should equal 10% of total program costs and should be new or unrestricted funding for Big Lift
program expenses
Total In-Kind Match
Source Status
VI. IN KIND SUPPORT: Please identify any in-kind support that is available to this project (example: volunteer hours, donated office space or
equipment). In-Kind Support should equal 10% of total program costs
General Fund- Food Service CACFP snack reimb rate .91
Committed
General Fund- operating Expenses Committed
General Fund - benefits /salary
Total Cash Match
5.94%
Total of sections I - IV
Source Calculation
IV. TOTAL COSTS
Page 2 of 4 Budget Request Form
Exhibit A - Page 20
Agency Name:
Program/Project Name:
Amount of Request:
Budget period:
Submission Date:
I. PERSONNEL A. Amount
Requested
Position Title
A. Preschool Teacher 2 $ 48,246
B. Preschool Teacher 1 $ 43,862
C. Recreation Leader III $ 41,746
D. Rec & Sc Coord. $ 12,155 Coord
E. Rec & CS Supervisor $ -
F. $ -
G. $ -
H. $ -
I. $ -
Benefits @25% $ 23,991
Subtotal - Personnel $ 170,000
II. OPERATING EXPENSES A. Amount
Requested
A. Rent and Utilities $ -
B. Office Supplies and Materials $ -
C. Telephone/Communications $ -
D. Postage/Mailing $ -
E. Printing/Copying $ -
F. Equipment Lease $ -
G. Travel $ -
H. Training/Conference $ -
I. Consultants (itemize): $ -
• $ -
• $ -
J. Subcontractors (itemize): $ -
• $ -
• $ -
• $ -
K. Other (itemize): $ -
• Fiedltrips expenses $ -
0 $ -
• $ -
• $ -
• $ -
Subtotal - Operating Expenses $ -
IV. INDIRECT COSTS A. Amount
Requested
5.94% $ -
Subtotal - Indirect Costs $ -
V. TOTAL PROGRAM COSTS
Preschool Teacher 2 salary for 10 months PS2 is DQ
BUDGET NARRATIVE FORM
Description / Explanation
Preschool Teacher 1 salary for 10 months
A. Amount Requested
Benefits
Description / Explanation
Recreation Leader as aid to the program
Allocation Method / Formula Used
City of South San Francisco
Little Steps Preschool
$ 170,000
September 1, 2018 - June 30, 2019 (10-months)
8/31/2018
Page 3 of 4 Budget Narrative Form
Exhibit A - Page 21
Total of sections I - IV $ 170,000
Page 4 of 4 Budget Narrative Form
Exhibit A - Page 22
Staff or agency responsibleTarget #1 Provide leadership to the local Big Lift collaborative to ensure that activities are aligned and the community is making steady progress towards third grade reading proficiencyCity of South San Francisco SSFUSD PFSSupervisor to attend2 Convene and facilitate meetings of the collaborative monthly City of South San Francisco SSFUSD PFSSupervisor to attend3 Participate in quarterly countywide Big Lift Collaborative meetings and quarterly Big Lift Knowledge Network grantee meetings. City of South San Francisco SSFUSD PFSSupervisor to attend4 Provide leadership to the community in identifying and securing matching funds.City of South San Francisco SSFUSD PFSCity has committed funds to cover costs of running the program5 Engage families in decision-making processes related to The Big Lift.City of South San Francisco SSFUSD PFSengage at least one parent on community collaborative6Meet The Big Lift lead agency reporting and evaluation requirements.City of South San Francisco SSFUSD PFSSupervisor to report7Participate in monthly Collaborative PLC led by SVCF and SMCOE City of South San Francisco SSFUSD PFSSupervisor to attendThe Big LiftScope of WorkSeptember 1, 2018 - June 30, 2019Major activitiesCollaborative Lead Agencies Goal: Big Lift activities are aligned and the community is making steady progress towards third grade reading proficiency for all childrenAgency: City of South San Francisco Exhibit A - Page 23
Staff or agency responsibleTarget #1 Enhance the quality of existing preschool spaces for 3-and 4-year old children (list the number of part and full-day spaces in column D)City of South San Francisco20 Full Day Students2 Implement new quality preschool spaces for 3 and 4-year old children (list the number of part and full-day new spaces in column D).City of South San Francisco20 Full Day Students3 Maintain quality standards sufficient to meet a minimum of Tier 3 on the San Mateo Quality Rating and Improvement System (QRIS) and make progress toward achieving higher tiers.City of South San FranciscoLast evaluated at a tier 34 Teachers, site supervisors & program director staff participate in professional development, technical assistance and coaching offered through The Big Lift to meet the goals established in each program's Quality Improvement Plan.City of South San FranciscoStaff willcontinue to attend trainings, receive coaching abd participate in professional development5Participate in Big Lift community collaborative meetings and convenings to support progress toward achieving the goal of improved third grade reading proficiencyCity of South San Francisco Supervisor to attendThe Big LiftScope of WorkSeptember 1, 2018 - June 30, 2019Major activitiesPreschool Goal 1 - Quality Preschool: Children are prepared for kindergarten with the social-emotional, academic, linguistic and physical foundations they need to be successful.Agency: City of South San Francisco Exhibit A - Page 24
Staff or agency responsibleTarget #1 Implement Raising a Reader and RAR Plus early literacy program for children in new and enhanced preschool spacesCity of South San Francisco20 students to participate2 Implement READY4K! family engagement strategy for children in new and enhanced preschool spacesCity of South San Francisco20 students to participate3 Work with The Big Lift to identify and implement additional family engagement strategies that build upon family strengths, culture and language and establish authentic partnerships with families through a PLC structureCity of South San FranciscoSupervisor and Coordinator to plan and implement4 Conduct parent conferences for each child twice per year and share individual school readiness information with parents of children who will be entering kindergarten.City of South San Francisco20 students to participate5Provide meaningful and culturally responsive engagement opportunities for families that strengthen their ability to support and advocate for their children's well-being and academic success. City of South San Francisco20 students to participateThe Big LiftScope of WorkSeptember 1, 2018 - June 30, 2019Major activitiesPreschool Goal 2 - Family Engagement: Families have the tools and information they need to support and advocate for their children's well-being and academic successAgency: City of South San Francisco Exhibit A - Page 25
Staff or agency responsible Target #1 Participate in Big Lift efforts to improve preschool attendance through the partnership with In Class TodayCity of South San Francisco all staff2 Track and make available data on attendance and chronic absenteeism City of South San Francisco Coordinator3 Educate families about the importance of attendance in preschool and the early elementary yearsCity of South San Francisco all staff4 Collect and report student attendance data through the Cocoa database City of South San Francisco Coordinator and teachers5 Use iPads to record daily attendance and interface with the Cocoa database, pending approval by CDE City of South San Francisco Coordinator and teachersThe Big LiftScope of WorkSeptember 1, 2018 - June 30, 2019Major activitiesPreschool Goal 3- Attendance: Families understand the importance of an prioritize attendance in preschool and early elementary schoolAgency: City of South San Francisco Exhibit A - Page 26
Staff or agency responsibleTarget #1 Identify specific strategies for P3 alignment such as articulation efforts with feeder elementary schools and providing preschool assessment data to support smooth transitions to kindergarten.City of South San Francisco SSFUSD PFSSubmit plan to SVCF with first progress report in JanuaryThe Big LiftScope of WorkSeptember 1, 2018 - June 30, 2019Major activitiesPreschool Goal 4 - Articulation and Alignment: Big Lift activities are aligned and the community is making steady progress towards third grade reading proficiency for all childrenAgency: City of South San Francisco Exhibit A - Page 27
Staff or agency responsible Target #1 Participate in the evaluation of The Big Lift to ensure that progress is documented and that data are available to support curriculum and program development, identify children's unique strengths and needs and measure the effectiveness of The Big Lift.City of South San Francisco Supervisor to attend2 Collect and enter individual level child, family and teacher data into the Cocoa data system, as required by The Big Lift.City of South San Francisco 20 children3 Participate in the external evaluation of The Big Lift, which may include surveys, focus groups, interviews, assessments and observations. City of South San Francisco Supervisor to attend4 Conduct observational assessments twice per year of all children in Big Lift classrooms using a valid and reliable child assessment tool aligned with the CA Foundations and Frameworks (e.g. DRDP-PS).City of South San Francisco 20 children teachers and coordinator5 Make progress towards conducting developmental screenings of children in Big Lift classrooms to identify possible developmental delays, disabilities or other special needs in order to help them access needed early intervention services. Programs must use a Big Lift approved tool (e.g. ASQ and ASQ-SE).City of South San Francisco 20 children teachers and coordinatorThe Big LiftScope of WorkSeptember 1, 2018 - June 30, 2019Major activitiesPreschool Goal 5 - Evaluation and Assessment: Evaluation efforts demonstrate the effectiveness of Big Lift approach and interventions. Child-level assessments inform curriculum and program development and identify each child's unique needs Agency: City of South San Francisco Exhibit A - Page 28
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-805 Agenda Date:12/12/2018
Version:1 Item #:7.
Report regarding a resolution approving and authorizing the City Manager to execute the Installment Sale
Agreement No.SWRCB0000000000D180100400 with the California State Water Resources Control Board in
an amount of $53,403,000 for financing the construction costs of the Wet Weather and Digester Improvements
Project (CIP Project No.ss1301)and approving budget amendment 19.029 to amend the fiscal year 2018-19
Capital Improvement Project budget.(Justin Lovell, Public Works Administrator)
RECOMMENDATION
It is recommended that the City Council approve and authorize the City Manager to execute the
Installment Sale Agreement No.SWRCB0000000000D180100400 with the California State Water
Resources Control Board in the amount of $53,403,000 for financing the construction costs of the Wet
Weather and Digester Improvements Project (CIP Project No.ss1301)and approve budget amendment
19.029 amending the fiscal year 2018-19 Capital Improvement Project budget.
BACKGROUND/DISCUSSION
At the June 28,2017 City Council meeting,the City Council adopted the five-year sewer rate plan for fiscal
years (FY)2017-18 through 2021-22.The sewer rate plan included $83 million of capital improvement projects
over five years.Part of the rate plan is to finance the South San Francisco/San Bruno Wet Weather and Digester
Improvements (“Project”).
The Project is mandated by the San Francisco Bay Regional Water Quality Control Board (RWQCB)in the
City’s NPDES Permit No.CA0038130,Order No.R2-2014-0012.The permit requires the Water Quality
Control Plant (“WQCP”)to reduce wet weather blending (chemically enhanced treated wastewater blended
with wastewater from biological treatment units or advanced treatment units).The City has continued to make
steady progress towards the completion of this project.On July 11,2018,City Council awarded a construction
contract to Flatiron West Inc. for the Project and the project is anticipated to be complete by October 2022.
Staff pursued financing of the South San Francisco/San Bruno Wet Weather and Digester Improvements project
by applying for a low interest state revolving loan fund (SRF)from the State Water Resources Control Board
(“SWRCB”).On March 22,2017,the City Council adopted resolution 27-2017 authorizing the City Manager to
sign agreements and make submittals of an application for financing with the SWRCB.Subsequently,staff
submitted an application to SWRCB and returned to City Council on July 12,2017.The City Council adopted
resolutions 89-2017 and 90-2017 declaring the intent to reimburse the Sewer Enterprise Fund from the loan and
pledging Sewer Service Charge revenue to repay the loan.
Over the last several months since City Council awarded the construction contract to Flatiron West Inc.,staff
has been in the final contract negotiations with SWRCB legal counsel.The agreement has been finalized and is
ready for execution.The final agreement is attached to the resolution.Staff has until January 4,2019 to return
the signed agreement back to the SWRCB to execute the agreement.
FISCAL IMPACT
The $53.4 million SRF loan is a 20 year term with a 1.8%interest rate and an annual debt service of $2.97
City of South San Francisco Printed on 12/6/2018Page 1 of 2
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File #:18-805 Agenda Date:12/12/2018
Version:1 Item #:7.
The $53.4 million SRF loan is a 20 year term with a 1.8%interest rate and an annual debt service of $2.97
million.The debt service in payments will begin once construction is complete.The debt service amount has
been built into the Sewer Enterprise fund cash flow model and staff forecasts there are sufficient revenues in
the current five year sewer rate plan to cover the additional debt service.
The Project includes components that will result in future operations and maintenance cost savings.The Project
qualified for a principal loan forgiveness of $4 million due to project components that will improve the
electrical generation of the co-gen at the WQCP,which will result in approximately $200,000 annual electrical
cost savings at the WQCP.
As noted in the Capital Improvement Program and Operating budget for FY 2018-19,the SRF funds have been
removed from the Project’s budget until the loan documents are finalized.Now that the loan documents are
finalized,staff is requesting that City Council authorize a budget amendment to appropriate the full $53.4
million SRF loan and the remaining funding sources for the construction of the Project as follows:
SRF Loan $53,403,000
Sewer Capacity Charges Fund $ 6,132,988
Sewer Bruno Share $ 2,259,169
Total Construction Funding Sources $61,795,157
CONCLUSION
Approving and authorizing the City Manager to sign the Installment Sale Agreement with the California Water
Resources Control Board will ensure the South San Francisco/San Bruno Wet Weather and Digester
Improvements are completed and the terms of the City’s NPDES Permit are met to the satisfaction of the
California Water Resources Control Board.
City of South San Francisco Printed on 12/6/2018Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-806 Agenda Date:12/12/2018
Version:1 Item #:7a.
Resolution approving and authorizing the City Manager to execute the Installment Sale Agreement No.
SWRCB0000000000D180100400 with the California State Water Resources Control Board in an amount of
$53,403,000 for financing the construction costs of the Wet Weather and Digester Improvements Project (CIP
Project No.ss1301),and approving budget amendment 19.029 to amending the fiscal year 2018-19 Capital
Improvement Project budget.
WHEREAS,on March 22,2017,the City Council approved resolution 27-2017,authorizing submittal
of a Financial Assistance Application for a financing agreement from the State Water Resources
Control Board for South San Francisco/San Bruno Wet Weather and Digester Improvements Project
(“the Project”)and authorizing the City Manager to certify the City’s compliance with all applicable
state and federal statutory and regulatory requirements related to any financing or financial
assistance received from the State Water Resources Control Board (“RWQCB”); and
WHEREAS, the RWQCB assigned number C-06-8033-110 for the Project; and
WHEREAS,the City Council adopted resolutions 89-2017 and 90-2017 declaring the intent to reimburse the
Sewer Enterprise Fund from the loan and pledging Sewer Service Charge revenue to repay the loan; and
WHEREAS,the Project is mandated by the (“RWQCB”)in the City’s NPDES Permit No.CA0038130,Order
No. R2- 2014-0012; and
WHEREAS,on July 11,2018,the City Council adopted resolution 112-2018 awarding a construction contract
to Flatiron West Inc., for the Project, authorizing a total construction budget of $61,795,157; and
WHEREAS,the RWQCB approved the City’s Financial Assistance Application in the amount of
$53,403,000 with $4,000,000 principal loan forgiveness and drafted Installment Sale Agreement No.
SWRCB0000000000D180100400 that is ready for execution.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby approves and authorizes the City Manager to sign the Installment Sale
Agreement No. SWRCB0000000000D180100400 herein attached as Exhibit A.
BE IT FURTHER RESOLVED that the City Council approves budget amendment 19.029 that authorizes
Finance Director to appropriate additional funding and expense budget for the South San Francisco/San
Bruno Wet Weather and Digester Improvements Project,CIP Project No.ss1301 with budget amounts as
follows:
City of South San Francisco Printed on 1/17/2019Page 1 of 2
powered by Legistar™
File #:18-806 Agenda Date:12/12/2018
Version:1 Item #:7a.
SRF Loan $53,403,000
Sewer Capacity Charge Fund $ 6,132,988
San Bruno Share $ 2,259,169
BE IT FURTHER RESOLVED the City Council authorizes a total project budget of $66,830,004.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related
actions consistent with the intention of the Resolution.
*****
City of South San Francisco Printed on 1/17/2019Page 2 of 2
powered by Legistar™
December 4, 2018
City of South San Francisco
Attn: Mike Futrell, City Manager
4400 Grand Avenue
South San Francisco, CA 94083
Agreement Number: SWRCB0000000000D180100400
Project Number: C-06-8033-110
Enclosed is your Agreement for your approval and signature. This Agreement cannot be considered
binding by either party until executed by the State Water Resources Control Board (State Water Board).
If you are in agreement with all terms and conditions of the Agreement, please sign and date two (2)
signature pages; return only the two (2 signature pages – it is not necessary to send the entire
Agreement - no later than thirty (30) calendar days from the date of this letter to:
Overnight Mail US Mail
Koreenia Lazo Koreenia Lazo
State Water Resources Control Board State Water Resources Control Board
Division of Financial Assistance Division of Financial Assistance
1001 I Street, 16th Floor P. O. Box 944212
Sacramento, CA 95814 Sacramento, CA 94244-2120
In order for the Funding Agreement to be executed by the State Water Board, the following items must
also be returned with the signed signature pages:
1. Opinion of General Counsel.
2. Bond Counsel Letter.
Be aware that all projects receiving funding must comply with all applicable implementing guidelines and
regulations adopted by California Department of Industrial Relations (DIR), regarding state prevailing
wage requirements. You must contact DIR for guidance on how to comply. Information can be found at:
http://www.dir.ca.gov/lcp.asp.
Davis Bacon Compliance:
https://www.waterboards.ca.gov/water_issues/programs/grants_loans/srf/davisbacon.shtml
Disadvantaged Business Enterprise (DBE)
https://www.waterboards.ca.gov/water_issues/programs/grants_loans/srf/docs/policy0513/dbe_complianc
e_guidelines_instructions.pdf
Ms. Lazo may be contacted at (916) 319-0807 or Koreenia.Lazo@waterboards.ca.gov
Once the Agreement is signed by both parties, we will forward an executed copy to you for your records.
Enclosures
CITY OF SOUTH SAN FRANCISCO
AND
CALIFORNIA STATE WATER RESOURCES CONTROL BOARD
INSTALLMENT SALE AGREEMENT
PUBLICLY OWNED TREATMENT W ORKS (POTW) CONSTRUCTION FINANCING
SOUTH SAN FRANCISCO/SAN BRUNO WATER QUALITY CONTROL PLANT WET WEATHER &
DIGESTER PROJECT
CLEAN WATER STATE REVOLVING FUND PROJECT NO. C-06-8033-110
AGREEMENT NO. SWRCB0000000000D180100400
AMOUNT: $53,403,000
ELIGIBLE START DATE: SEPTEMBER 20, 2018
COMPLETION OF CONSTRUCTION DATE: OCTOBER 3, 2022
FINAL DISBURSEMENT REQUEST DATE: APRIL 3, 2023
FINAL REPAYMENT DATE: OCTOBER 3, 2042
RECORDS RETENTION END DATE: OCTOBER 3, 2058
THIS PAGE INTENTIONALLY LEFT BLANK
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
i
TABLE OF CONTENTS
ARTICLE I DEFINITIONS ......................................................................................................................... 1
1.1 Definitions. .......................................................................................................................................... 1
1.2 Exhibits Incorporated.......................................................................................................................... 6
ARTICLE II REPRESENTATIONS, WARRANTIES, AND COMMITMENTS ........................................... 6
2.1 Application and General Recipient Commitments. ............................................................................ 6
2.2 Authorization and Validity. .................................................................................................................. 6
2.3 No Violations. ..................................................................................................................................... 6
2.4 No Litigation. ...................................................................................................................................... 6
2.5 Solvency and Insurance. .................................................................................................................... 7
2.6 Legal Status and Eligibility. ................................................................................................................ 7
2.7 Financial Statements and Continuing Disclosure. ............................................................................. 7
2.8 Completion of Project. ........................................................................................................................ 7
2.9 Award of Construction Contracts. ...................................................................................................... 7
2.10 Notice. ................................................................................................................................................ 7
2.11 Findings and Challenge ..................................................................................................................... 9
2.12 Project Access. .................................................................................................................................. 9
2.13 Project Completion; Initiation of Operations. ..................................................................................... 9
2.14 Continuous Use of Project; Lease, Sale, Transfer of Ownership, or Disposal of Project. ................ 9
2.15 Project Reports. ................................................................................................................................. 9
2.16 Federal Disadvantaged Business Enterprise (DBE) Reporting. ...................................................... 10
2.17 Records............................................................................................................................................ 10
2.18 Audit. ................................................................................................................................................ 11
ARTICLE III FINANCING PROVISIONS ................................................................................................. 11
3.1 Purchase and Sale of Project. .......................................................................................................... 11
3.2 Amounts Payable by the Recipient. ................................................................................................. 12
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
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3.3 Obligation Absolute. ......................................................................................................................... 13
3.4 No Obligation of the State. ............................................................................................................... 13
3.5 Disbursement of Project Funds; Availability of Funds. ..................................................................... 13
3.6 Withholding of Disbursements and Material Violations. ................................................................... 15
3.7 Pledge; Rates, Fees and Charges; Additional Debt. ....................................................................... 15
3.8 Financial Management System and Standards. .............................................................................. 17
3.9 Accounting and Auditing Standards. ................................................................................................ 17
3.10 Other Assistance. .............................................................................................................................. 17
ARTICLE IV MISCELLANEOUS PROVISIONS ..................................................................................... 17
4.1 Amendment. ..................................................................................................................................... 17
4.2 Assignability. .................................................................................................................................... 17
4.3 Bonding. ........................................................................................................................................... 17
4.4 Competitive Bidding ......................................................................................................................... 18
4.5 Compliance with Law, Regulations, etc. .......................................................................................... 18
4.6 Conflict of Interest. ........................................................................................................................... 18
4.7 Damages for Breach Affecting Tax-Exempt Status or Federal Compliance .................................... 18
4.8 Disputes. .......................................................................................................................................... 18
4.9 Governing Law. ................................................................................................................................ 19
4.10 Income Restrictions. ........................................................................................................................ 19
4.11 Indemnification and State Reviews. ................................................................................................ 19
4.12 Independent Actor. .......................................................................................................................... 20
4.13 Integration. ....................................................................................................................................... 20
4.14 Leveraging Covenants. .................................................................................................................... 20
4.15 Non-Discrimination Clause. ............................................................................................................. 20
4.16 No Third Party Rights. ..................................................................................................................... 21
4.17 Operation and Maintenance; Insurance. ......................................................................................... 21
4.18 Permits, Subcontracting, and Remedies. ........................................................................................ 22
4.19 Prevailing Wages. ............................................................................................................................ 22
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Agreement No.: SWRCB0000000000D180100400
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4.21 Recipient’s Responsibility for Work. ................................................................................................ 22
4.22 Related Litigation. ............................................................................................................................ 22
4.23 Rights in Data. ................................................................................................................................. 23
4.24 State Water Board Action; Costs and Attorney Fees. ..................................................................... 23
4.25 Termination and Other Remedies Upon Event of Default. .............................................................. 23
4.26 Timeliness. ....................................................................................................................................... 24
4.27 Unenforceable Provision.................................................................................................................. 24
4.28 Useful Life. ....................................................................................................................................... 24
4.29 Venue............................................................................................................................................... 24
4.30 Waiver and Rights of the State Water Board................................................................................... 24
ARTICLE V TAX COVENANTS .............................................................................................................. 25
5.1 Purpose. ........................................................................................................................................... 25
5.2 Tax Covenant. .................................................................................................................................. 25
5.3 Governmental Unit. .......................................................................................................................... 25
5.4 Financing of a Capital Project. ......................................................................................................... 25
5.5 Ownership and Operation of Project. ............................................................................................... 25
5.6 Temporary Period. ............................................................................................................................ 25
5.7 Working Capital. ............................................................................................................................... 25
5.8 Expenditure of Proceeds. ................................................................................................................. 26
5.9 Private Use and Private Payments. ................................................................................................. 26
5.10 No Sale, Lease or Private Operation of the Project. ....................................................................... 26
5.11 No Disproportionate or Unrelated Use. ........................................................................................... 27
5.12 Management and Service Contracts. .............................................................................................. 27
5.13 No Disposition of Financed Property. .............................................................................................. 27
5.14 Useful Life of Project. ....................................................................................................................... 27
5.15 Payments. ........................................................................................................................................ 27
5.16 No Other Replacement Proceeds. ................................................................................................... 28
5.17 No Sinking or Pledged Fund. ........................................................................................................... 28
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
iv
5.18 Reserve Amount. ............................................................................................................................. 28
5.19 Reimbursement Resolution. ............................................................................................................ 28
5.20 Reimbursement Expenditures. ........................................................................................................ 28
5.21 Change in Use of the Project. .......................................................................................................... 28
5.22 Rebate Obligations. ......................................................................................................................... 29
5.23 No Federal Guarantee. .................................................................................................................... 29
5.24 No Notices or Inquiries from IRS. .................................................................................................... 29
5.25 Amendments. ................................................................................................................................... 29
5.26 Reasonable Expectations. ............................................................................................................... 29
EXHIBIT A – SCOPE OF WORK & INCORPORATED DOCUMENTS
EXHIBIT A-FBA –FINAL BUDGET APPROVAL
EXHIBIT B – FUNDING AMOUNT
EXHIBIT C – PAYMENT SCHEDULE
EXHIBIT D - SPECIAL CONDITIONS
EXHIBIT E - PROGRAMMATIC CONDITIONS & CROSS-CUTTERS
EXHIBIT F – SCHEDULE OF SYSTEM OBLIGATIONS
EXHIBIT G – DAVIS-BACON REQUIREMENTS
EXHIBIT H – COMPLIANCE WITH CROSS-CUTTING STATE AUTHORITIES
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
1
WHEREAS,
1. The State Water Board is authorized to provide financial assistance under this Agreement pursuant to
the following:
• Chapter 6.5 of Division 7 of the California Water Code (State Act)
• Title VI of the federal Water Pollution Control Act (Federal Act)
2. The State Water Board determines eligibility for financial assistance, determines a reasonable
schedule for providing financial assistance, establishes compliance with the Federal Act, and State Act,
and establishes the terms and conditions of a financial assistance agreement.
3. The Recipient has applied to the State Water Board for financial assistance for the Project
described in Exhibit A of this Agreement and the State Water Board has selected the application for
financial assistance.
4. The State Water Board proposes to assist in providing financial assistance for eligible costs of the
Project, and the Recipient desires to participate as a recipient of financial assistance from the State Water
Board and evidence its obligation to pay Payments, which obligation will be secured by Net Revenues, as
defined herein, upon the terms and conditions set forth in this Agreement, all pursuant to the Federal Act
and the State Act.
NOW, THEREFORE, in consideration of the mutual representations, covenants and agreements herein
set forth, the State Water Board and the Recipient, each binding itself, its successors and assigns, do
mutually promise, covenant, and agree as follows:
Subject to the satisfaction of any conditions precedent to this Agreement, this Agreement shall become
effective upon the signature of both the Recipient and the State Water Board.
Upon execution, the term of the Agreement shall begin on the Eligible Start Date and extend through the
Final Repayment Date.
ARTICLE I DEFINITIONS
1.1 Definitions.
Unless otherwise specified, each capitalized term used in this Agreement has the following meaning:
"Additional Payments" means the Additional Payments described in Section 3.2(c) of this Agreement.
"Agreement" means this Installment Sale Agreement, including all exhibits and attachments hereto.
"Allowance" means an amount based on a percentage of the accepted bid for an eligible project to help
defray the planning, design, and construction engineering and administration costs of the Project.
"Authorized Representative" means the duly appointed representative of the Recipient as set forth in the
certified original of the Recipient’s authorizing resolution that designates the authorized representative, by
title.
"Bank" means the California Infrastructure and Economic Development Bank.
“Bond Funded Portion of the Project Funds” means any portion of the Project Funds which was or will be
funded with Bond Proceeds.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
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“Bond Proceeds” means original proceeds, investment proceeds, and replacement proceeds of Bonds.
"Bonds" means any series of bonds issued by the Bank, the interest on which is excluded from gross
income for federal tax purposes, all or a portion of the proceeds of which may have been, are, or will be
applied by the State Water Board to fund all or any portion of the Project Costs or that are secured in
whole or in part by Payments paid hereunder.
“Charge In Lieu of Interest” means any fee or charge in lieu of some or all of, but not to exceed, the
interest that would otherwise be owed under this Agreement, as set forth in Exhibit C.
"Code" as used in Article V of this Agreement means the Internal Revenue Code of 1986, as amended,
and any successor provisions and the regulations of the U.S. Department of the Treasury promulgated
thereunder.
"Completion of Construction" means the date, as determined by the Division after consultation with the
Recipient, that the work of building and erection of the Project is substantially complete, and is identified
in Exhibit A of this Agreement
“CWSRF” means the Clean Water State Revolving Fund.
“Days” means calendar days unless otherwise expressly indicated.
“Debt Service” means, as of any date, with respect to outstanding System Obligations and, in the case of
the additional debt tests in Section 3.7 of this Agreement, any System Obligations that are proposed to be
outstanding, the aggregate amount of principal and interest scheduled to become due (either at maturity
or by mandatory redemption), together with any Charge In Lieu of Interest on this Obligation or other
System Obligations to the State Water Board, calculated with the following assumptions:
a. Principal payments (unless a different subsection of this definition applies for purposes of
determining principal maturities or amortization) are made in accordance with any amortization
schedule published for such principal, including any minimum sinking fund payments;
b. Interest on a variable rate System Obligation that is not subject to a swap agreement and
that is issued or will be issued as a tax-exempt obligation under federal law, is the average of the
SIFMA Municipal Swap Index, or its successor index, during the 24 months preceding the date of
such calculation;
c. Interest on a variable rate System Obligation that is not subject to a swap agreement and
that is issued or will be issued as a taxable obligation under federal law, is the average of LIBOR,
or its successor index, during the 24 months preceding the date of such calculation;
d. Interest on a variable rate System Obligation that is subject to a swap agreement is the
fixed swap rate or cap strike rate, as appropriate, if the variable rate has been swapped to a fixed
rate or capped pursuant to an interest rate cap agreement or similar agreement;
e. Interest on a fixed rate System Obligation that is subject to a swap agreement such that
all or a portion of the interest has been swapped to a variable rate shall be treated as variable
rate debt under subsections (b) or (c) of this definition of Debt Service;
f. Payments of principal and interest on a System Obligation are excluded from the
calculation of Debt Service to the extent such payments are to be paid from amounts then
currently on deposit with a trustee or other fiduciary and restricted for the defeasance of such
System Obligations;
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
3
g. If 25% or more of the principal of a System Obligation is not due until its final stated
maturity, then principal and interest on that System Obligation may be projected to amortize over
the lesser of 30 years or the useful life of the financed asset, and interest may be calculated
according to subsections (b)-(e) of this definition of Debt Service, as appropriate.
“Deputy Director” means the Deputy Director of the Division.
"Division" means the Division of Financial Assistance of the State Water Board or any other segment of
the State Water Board authorized to administer this Agreement.
“Eligible Start Date” means the date set forth in Exhibit B, establishing the date on or after which construction
costs may be incurred and eligible for reimbursement hereunder.
“Enterprise Fund” means the enterprise fund of the Recipient in which Revenues are deposited.
“Event of Default” means the occurrence of any one or more of the following events:
a) Failure by the Recipient to pay Payments when due, or failure to make any other payment
required to be paid pursuant to this Agreement;
b) A representation or warranty made by or on behalf of the Recipient in this Agreement or in
any document furnished by or on behalf of the Recipient to the State Water Board pursuant to this
Agreement shall prove to have been inaccurate, misleading or incomplete in any material respect;
c) A material adverse change in the condition of the Recipient, the Revenues, or the System,
which the Division reasonably determines would materially impair the Recipient’s ability to satisfy its
obligations under this Agreement.
d) Failure by the Recipient to comply with the additional debt test or reserve fund requirement,
if any, in Section 3.7 or Exhibit D of this Agreement;
e) Failure to operate the System or the Project without the Division’s approval;
f) Failure by the Recipient to observe and perform any covenant, condition, or provision in this
Agreement, which failure shall continue for a period of time, to be determined by the Division;
g) The occurrence of a material breach or event of default under any System Obligation that
results in the acceleration of principal or interest or otherwise requires immediate prepayment,
repurchase or redemption;
h) Initiation of proceedings seeking arrangement, reorganization, or any other relief under any
applicable bankruptcy, insolvency, or other similar law now or hereafter in effect; or the appointment
of or taking possession of the Recipient’s property by a receiver, liquidator, assignee, trustee,
custodian, conservator, or similar official; or the Recipient’s entering into a general assignment for
the benefit of creditors; or any action in furtherance of any of the foregoing;
i) Initiation of resolutions or proceedings to terminate the Recipient’s existence;
j) A determination pursuant to Gov. Code § 11137 that the Recipient has violated any
provision in Article 9.5 of Chapter 1 of Part 1 of Division 3 of Title 2 of the Government Code;
“Final Disbursement Request Date” means the date established in Exhibit A, after which date, no further
Project Funds disbursements may be requested.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
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“Final Repayment Date” is the date by which all principal and accrued interest due under this Agreement is to
be paid in full to the State Water Board and is specified in Exhibit B and Exhibit C.
"Fiscal Year" means the period of twelve (12) months terminating on June 30 of any year, or any other
annual period selected and designated by the Recipient as its Fiscal Year in accordance with applicable
law.
"Force Account" means the use of the Recipient's own employees or equipment.
“GAAP” means generally accepted accounting principles, the uniform accounting and reporting
procedures set forth in publications of the American Institute of Certified Public Accountants or its
successor, or by any other generally accepted authority on such procedures, and includes, as applicable,
the standards set forth by the Governmental Accounting Standards Board or its successor.
“Indirect Costs” means those costs that are incurred for a common or joint purpose benefiting more than
one cost objective and are not readily assignable to the Project (i.e., costs that are not directly related to
the Project). Examples of Indirect Costs include, but are not limited to: central service costs; general
administration of the Recipient; non-project-specific accounting and personnel services performed within
the Recipient organization; depreciation or use allowances on buildings and equipment; the costs of
operating and maintaining non-project-specific facilities; tuition and conference fees; generic overhead or
markup; and taxes.
"Initiation of Construction" means the date that notice to proceed with work is issued for the Project, or, if
notice to proceed is not required, the date of commencement of building and erection of the Project.
“Listed Event” means, so long as the Recipient has outstanding any System Obligation subject to Rule
15c2-12, any of the events required to be reported pursuant to Rule 15c2-12(b)(5).
“Maximum Annual Debt Service” means the maximum amount of Debt Service due on System
Obligations in any Fiscal Year during the period commencing with the Fiscal Year for which such
calculation is made and terminating with the last Fiscal Year in which Debt Service for any System
Obligations will become due.
"Net Revenues" means, for any Fiscal Year, all Revenues received by the Recipient less the Operations
and Maintenance Costs for such Fiscal Year.
"Obligation" means the obligation of the Recipient to make Payments and Additional Payments as
provided herein, as evidenced by the execution of this Agreement, proceeds of such obligations being
used to fund the Project as specified in the Project Description in Exhibit A and Exhibit A-FBA and in the
documents thereby incorporated by reference.
"Operations and Maintenance Costs" means the reasonable and necessary costs paid or incurred by the
Recipient for maintaining and operating the System, determined in accordance with GAAP, including all
reasonable expenses of management and repair and all other expenses necessary to maintain and
preserve the System in good repair and working order, and including all reasonable and necessary
administrative costs of the Recipient that are charged directly or apportioned to the operation of the
System, such as salaries and wages of employees, overhead, taxes (if any), the cost of permits, licenses,
and charges to operate the System and insurance premiums; but excluding, in all cases depreciation,
replacement, and obsolescence charges or reserves therefor and amortization of intangibles.
“Other Material Obligation” means an obligation of the Recipient set forth in Exhibit F that is not payable
from Net Revenues, but is otherwise material to this transaction.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
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“Payment” means any payment due to the State Water Board from the Recipient pursuant to Section 3.2
of this Agreement, as set forth in Exhibit C.
"Policy" means the State Water Board's “Policy for Implementing the Clean Water State Revolving Fund,”
as amended from time to time, and including the Intended Use Plan in effect as of the Eligible Start Date.
“Project” means the Project financed by this Agreement as described in Exhibit A, Exhibit A-FBA, and in
the documents incorporated by reference herein.
"Project Completion" means the date, as determined by the Division after consultation with the Recipient,
that operation of the Project is initiated or is capable of being initiated, whichever comes first.
"Project Costs" means the incurred costs of the Recipient which are eligible for financial assistance under
this Agreement, which are allowable costs as defined under the Policy, and which are reasonable,
necessary and allocable by the Recipient to the Project under GAAP, plus capitalized interest.
“Project Funds” means all moneys disbursed to the Recipient by the State Water Board pursuant to this
Agreement.
“Recipient” means the City of South San Francisco.
“Records Retention End Date” means the last date that the Recipient is obligated to maintain records
pursuant to Section 2.17 of this Agreement.
“Regional Water Quality Control Board” or “Regional Water Board” means the appropriate Regional Water
Quality Control Board.
“Reimbursement Resolution” means the Recipient’s reimbursement resolution identified in Exhibit A of
this Agreement.
“Reserve Fund” means the reserve fund required pursuant to Section 3.7 of this Agreement.
"Revenues" means, for each Fiscal Year, all gross income and revenue received or receivable by the
Recipient from the ownership or operation of the System, determined in accordance with GAAP, including
all rates, fees, and charges (including connection fees and charges) as received by the Recipient for the
services of the System, and all other income and revenue howsoever derived by the Recipient from the
ownership or operation of the System or arising from the System, including all income from the deposit or
investment of any money in the Enterprise Fund or any rate stabilization fund of the Recipient or held on
the Recipient’s behalf, and any refundable deposits made to establish credit, and advances or
contributions in aid of construction.
“Rule 15c2-12(b)(5)” means Rule 15c2-12(b)(5) promulgated by the Securities and Exchange
Commission pursuant to the Securities Exchange Act of 1934, as amended.
“SRF” means the Clean Water State Revolving Fund.
“State” means State of California.
“State Water Board” means the State Water Resources Control Board.
"System" means all wastewater collection, transport, treatment, storage, and disposal facilities, including
land and easements thereof, owned by the Recipient, including the Project, and all other properties,
structures, or works hereafter acquired and constructed by the Recipient and determined to be a part of
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
6
the System, together with all additions, betterments, extensions, or improvements to such facilities,
properties, structures, or works, or any part thereof hereafter acquired and constructed.
“System Obligation” means any obligation of the Recipient payable from the Revenues, including but not
limited to this Obligation and obligations reflected in Exhibit F and such additional obligations as may
hereafter be issued in accordance with the provisions of such obligations and this Agreement.
“Year” means calendar year unless otherwise expressly indicated.
1.2 Exhibits Incorporated.
All exhibits to this Agreement, including any amendments and supplements hereto, are hereby incorporated
herein and made a part of this Agreement.
ARTICLE II REPRESENTATIONS, WARRANTIES, AND COMMITMENTS
The Recipient represents, warrants, and commits to the following as of the Eligible Start Date set forth on
the first page hereof and continuing thereafter for the term of this Agreement.
2.1 Application and General Recipient Commitments.
The Recipient has not made any untrue statement of a material fact in its application for this financial
assistance, or omitted to state in its application a material fact that makes the statements in its application
not misleading.
The Recipient shall comply with all terms, provisions, conditions, and commitments of this Agreement,
including all incorporated documents, and shall fulfill all assurances, declarations, representations, and
commitments in its application, accompanying documents, and communications filed in support of its
request for financial assistance.
2.2 Authorization and Validity.
The execution and delivery of this Agreement, including all incorporated documents, has been
duly authorized by the Recipient. Upon execution by both parties, this Agreement constitutes a
valid and binding obligation of the Recipient, enforceable in accordance with its terms, except as
such enforcement may be limited by law.
2.3 No Violations.
The execution, delivery, and performance by Recipient of this Agreem ent, including all
incorporated documents, do not violate any provision of any law or regulation in effect as of the
date set forth on the first page hereof, or result in any breach or default under any contract,
obligation, indenture, or other instrument to which Recipient is a party or by which Recipient is bound
as of the date set forth on the first page hereof.
2.4 No Litigation.
There are no pending or, to Recipient’s knowledge, threatened actions, claims, investigations,
suits, or proceedings before any governmental authority, court, or administrative agency which
materially affect the financial condition or operations of the Recipient, the System, the Revenues,
and/or the Project.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
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2.5 Solvency and Insurance.
None of the transactions contemplated by this Agreement will be or have been made with an actual intent
to hinder, delay, or defraud any present or future creditors of Recipient. As of the date set forth on the first
page hereof, Recipient is solvent and will not be rendered insolvent by the transactions contemplated by
this Agreement. Recipient is able to pay its debts as they become due. Recipient maintains sufficient
insurance coverage considering the scope of this Agreement, including, for example but not necessarily
limited to, general liability, automobile liability, workers compensation and employers liability, professional
liability.
2.6 Legal Status and Eligibility.
Recipient is duly organized and existing and in good standing under the laws of the State of California.
Recipient shall at all times maintain its current legal existence and preserve and keep in full force and
effect its legal rights and authority. Recipient shall maintain its eligibility for funding under this Agreement
for the term of this Agreement.
2.7 Financial Statements and Continuing Disclosure.
The financial statements of Recipient previously delivered to the State Water Board as of the date(s) set
forth in such financial statements: (a) are materially complete and correct; (b) present fairly the financial
condition of the Recipient; and (c) have been prepared in accordance with GAAP. Since the date(s) of
such financial statements, there has been no material adverse change in the financial condition of the
Recipient, nor have any assets or properties reflected on such financial statements been sold,
transferred, assigned, mortgaged, pledged or encumbered, except as previously disclosed in writing by
Recipient and approved in writing by the State Water Board.
The Recipient is current in its continuing disclosure obligations associated with its material debt.
2.8 Completion of Project.
The Recipient shall expeditiously proceed with and complete construction of the Project in substantial
accordance with Exhibit A and Exhibit A-FBA.
2.9 Award of Construction Contracts.
(a) The Recipient shall award the prime construction contract timely in order to meet the start of
construction date specified in Exhibit A.
(b) The Recipient shall promptly notify the Division in writing both of the award of the prime
construction contract for the Project and of Initiation of Construction of the Project. The Recipient
shall make all reasonable efforts to complete construction in substantial conformance with
the terms of the contract by the Completion of Construction date established in Exhibit A.
2.10 Notice.
Upon the occurrence of any of the following events, the Recipient shall notify the Deputy Director and the
Division’s project manager within the time specified below.
(1) The Recipient shall notify the Division within 24 hours of any discovery of any potential tribal
cultural resource and/or archaeological or historical resource. In addition to notifying the Deputy
Director and the Division’s project manager, notice shall be delivered by phone to (916) 327-9978
and by email to CleanWaterSRF@waterboards.ca.gov. Should a potential tribal cultural resource
and/or archaeological or historical resource be discovered during construction, the Recipient shall
ensure that all work in the area of the find will cease until a qualified archaeologist has evaluated
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the situation and made recommendations regarding preservation of the resource, and the
Division has determined what actions should be taken to protect and preserve the resource. The
Recipient shall implement appropriate actions as directed by the Division.
(2) The Recipient shall notify the Division within five (5) business days of the occurrence of any of the
following events:
a. Bankruptcy, insolvency, receivership or similar event of the Recipient, or actions taken in
anticipation of any of the foregoing;
b. Change of ownership of the System or change of management or service contracts, if
any, for operation of the System;
c. Loss, theft, damage, or impairment to the Revenues or the System;
d. Failure to meet any debt service coverage test in section 10 of this agreement;
e. Draws on the Reserve Fund;
f. Listed Events or Events of Default, except as set forth in subdivisions (b) or (c) of this
section;
g. Failure to observe or perform any covenant in this Agreement.
(3) The Recipient shall notify the Division in writing within ten (10) business days of the following
events:
a. Material defaults on System Obligations, other than this Obligation;
b. Unscheduled draws on debt service reserves held for System Obligations, other than this
Obligation, if any, reflecting financial difficulties;
c. Unscheduled draws on credit enhancements on System Obligations, if any, reflecting
financial difficulties;
d. Substitution of credit or liquidity providers, if any or their failure to perform;
e. Any litigation pending or threatened with respect to the Project or the Recipient’s
technical, managerial or financial capacity to operate the System or the Recipient’s
continued existence, circulation of a petition to repeal, reduce, or otherwise challenge the
Recipient’s rates for services of the System, consideration of dissolution, or
disincorporation, or any other event that could materially impair the Revenues;
f. Adverse tax opinions, the issuance by the Internal Revenue Service or proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices of determinations with respect to the tax status of any tax-exempt bonds;
g. Rating changes on outstanding System Obligations, if any;
h. Issuance of additional parity obligations; or
i. Enforcement actions by the Regional Water Board;
(4) The Recipient shall notify the Division promptly of the following:
a. The discovery of a false statement of fact or representation made in this Agreement or in
the application to the Division for this financial assistance, or in any certification, report, or
request for disbursement made pursuant to this Agreement, by the Recipient, its
employees, agents, or contractors;
b. Any substantial change in scope of the Project. The Recipient shall undertake no
substantial change in the scope of the Project until prompt written notice of the proposed
change has been provided to the Division and the Division has given written approval for
the change;
c. Cessation of all major construction work on the Project where such cessation of work is
expected to or does extend for a period of thirty (30) days or more;
d. Any circumstance, combination of circumstances, or condition, which is expected to or
does delay Completion of Construction for a period of ninety (90) days or more beyond
the estimated date of Completion of Construction as specified in Exhibit A;
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e. Discovery of any unexpected endangered or threatened species, as defined in the federal
Endangered Species Act. Should a federally protected species be unexpectedly
encountered during construction of the Project, the Recipient agrees to promptly notify
the Division. This notification is in addition to the Recipient’s obligations under the
federal Endangered Species Act;
f. Any Project monitoring, demonstration, or other implementation activities required in
Exhibit A or Exhibit D of this Agreement, if any;
g. Any public or media event publicizing the accomplishments and/or results of this
Agreement and provide the opportunity for attendance and participation by state
representatives with at least ten (10) working days’ notice to the Division;
h. Any events requiring notice to the Division pursuant to the provisions of Exhibit E to this
Agreement; or
i. Completion of Construction of the Project, and actual Project Completion.
2.11 Findings and Challenge.
Upon consideration of a voter initiative to reduce Revenues, the Recipient shall make a finding regarding
the effect of such a reduction on the Recipient's ability to satisfy the rate covenant set forth in Section 3.7
of this Agreement. The Recipient shall make its findings available to the public and shall request, if
necessary, the authorization of the Recipient’s decision-maker or decision-mak ing body to file litigation to
challenge any such initiative that it finds will render it unable to satisfy the rate covenant set forth in
Section 3.7 and its obligation to operate and maintain the Project for its useful life. The Recipient shall
diligently pursue and bear any and all costs related to such challenge. The Recipient shall notify and
regularly update the State Water Board regarding the status of any such challenge.
2.12 Project Access.
The Recipient shall ensure that the State Water Board, the Governor of the State, the United States
Environmental Protection Agency, the Office of Inspector General, any member of Congress, or any
authorized representative of the foregoing, will have safe and suitable access to the Project site at all
reasonable times during Project construction and thereafter for the term of the Obligation. The Recipient
acknowledges that, except for a subset of information regarding archeological records, the Project
records and locations are public records, including but not limited to all of the submissions accompanying
the application, all of the documents incorporated by Exhibit A and Exhibit A-FBA, and all reports,
disbursement requests, and supporting documentation submitted hereunder.
2.13 Project Completion; Initiation of Operations.
Upon Completion of Construction of the Project, the Recipient shall expeditiously initiate Project
operations.
2.14 Continuous Use of Project; Lease, Sale, Transfer of Ownership, or Disposal of Project.
The Recipient agrees that, except as provided in this Agreement, it will not abandon, substantially
discontinue use of, lease, sell, transfer ownership of, or dispose of all or a significant part or portion of the
Project during the useful life of the Project without prior written approval of the Division. Such approval
may be conditioned as determined to be appropriate by the Division, including a condition requiring
repayment of all disbursed Project Funds or all or any portion of all remaining funds covered by this
Agreement together with accrued interest and any penalty assessments that may be due.
2.15 Project Reports.
(a) Status Reports. The Recipient shall provide status reports no less frequently than quarterly,
starting with the execution of this Agreement. A status report must accompany any
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disbursement request and is a condition precedent to any disbursement. At a minimum, the
reports will contain the following information:
1. A summary of progress to date including a description of progress since the last report,
percent construction complete, percent contractor invoiced, and percent schedule
elapsed;
2. A description of compliance with environmental requirements;
3. A listing of change orders including the dollar amount, description of work, and change in
contract amount and schedule; and
4. Any problems encountered, proposed resolution, schedule for resolution, and status of
previous problem resolutions.
(b) Project Completion Report. The Recipient shall submit a Project Completion Report to the
Division with a copy to the appropriate Regional Water Quality Control Board on or before the due
date established by the Division and the Recipient at the time of final project inspection. The
Project Completion Report must address the following:
1. Describe the Project,
2. Describe the water quality problem the Project sought to address,
3. Discuss the Project’s likelihood of successfully addressing that water quality problem in
the future, and
4. Summarize compliance with environmental conditions, if applicable.
If the Recipient fails to submit a timely Project Completion Report, the State Water Board may
stop processing pending or future applications for new financial assistance, withhold
disbursements under this Agreement or other agreements, and begin administrative proceedings.
(c) As Needed Reports. The Recipient shall provide expeditiously, during the term of this
Agreement, any reports, data, and information reasonably required by the Division, including but
not limited to material necessary or appropriate for evaluation of the funding program or to fulfill
any reporting requirements of the state or federal government.
2.16 Federal Disadvantaged Business Enterprise (DBE) Reporting.
The Recipient shall report DBE utilization to the Division on the DBE Utilization Report, State Water Board
Form DBE UR334. The Recipient must submit such reports to the Division annually within ten (10)
calendar days following October 1 until such time as the "Notice of Completion" is issued. The Recipient
shall comply with 40 CFR § 33.301.
2.17 Records.
(a) Without limitation of the requirement to maintain Project accounts in accordance with GAAP, the
Recipient shall:
(1) Establish an official file for the Project which adequately documents all significant actions
relative to the Project;
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(2) Establish separate accounts which will adequately and accurately depict all amounts
received and expended on the Project, including all assistance funds received under this
Agreement;
(3) Establish separate accounts which will adequately depict all income received which is
attributable to the Project, specifically including any income attributable to assistance funds
disbursed under this Agreement;
(4) Establish an accounting system which will accurately depict final total costs of the Project,
including both direct and indirect costs;
(5) Establish such accounts and maintain such records as may be necessary for the State to
fulfill federal reporting requirements, including any and all reporting requirements under
federal tax statutes or regulations; and
(6) If Force Account is used by the Recipient for any phase of the Project, other than for
planning, design, and construction engineering and administration provided for by
allowance, accounts will be established which reasonably document all employee hours
charged to the Project and the associated tasks performed by each employee. Force
Account Indirect costs are not eligible for funding.
(b) The Recipient shall maintain separate books, records and other material relative to the Project.
The Recipient shall also retain such books, records, and other material for itself and for each
contractor or subcontractor who performed or performs work on the Project for a minimum of
thirty-six (36) years after Completion of Construction. The Recipient shall require that such
books, records, and other material be subject at all reasonable times (at a minimum during
normal business hours) to inspection, copying, and audit by the State Water Board, the
California State Auditor, the Bureau of State Audits, the United States Environmental Protection
Agency (USEPA), the Office of Inspector General, the Internal Revenue Service, the Governor,
or any authorized representatives of the aforementioned. The Recipient shall allow and shall
require its contractors to allow interviews during normal business hours of any employees who
might reasonably have information related to such records. The Recipient agrees to include a
similar duty regarding audit, interviews, and records retention in any contract or subcontract
related to the performance of this Agreement. The provisions of this section shall survive the
discharge of the Recipient's Obligation and the term of this Agreement.
2.18 Audit.
(a) The Division may call for an audit of financial information relative to the Project, if the Division
determines that an audit is desirable to assure program integrity or if an audit becomes
necessary because of state or federal requirements. Where such an audit is called for, the audit
shall be performed by a certified public accountant independent of the Recipient and at the cost
of the Recipient. The audit shall be in the form required by the Division.
(b) Audit disallowances will be returned to the State Water Board.
ARTICLE III FINANCING PROVISIONS
3.1 Purchase and Sale of Project.
The Recipient hereby sells to the State Water Board and the State Water Board hereby purchases from
the Recipient the Project. Simultaneously therewith, the Recipient hereby purchases from the State
Water Board, and the State Water Board hereby sells to the Recipient, the Project in accordance with the
provisions of this Agreement. All right, title, and interest in the Project shall immediately vest in the
Recipient on the date of execution and delivery of this Agreement by both parties without further action on
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the part of the Recipient or the State Water Board. The State Water Board’s disbursement of funds
hereunder is contingent on the Recipient’s compliance with the terms and conditions of this Agreement.
3.2 Amounts Payable by the Recipient.
(a) Payments. Beginning no later than one year after Completion of Construction, repayment of the
principal of the Project Funds, together with all interest accruing thereon, shall be repaid semi-
annually by January 1 and July 1, and shall be fully amortized by the Final Repayment Date.
The Payments are based on a standard fully amortized assistance amount with equal semi-
annual payments. The remaining balance is the previous balance, plus the disbursements, plus
the accrued interest on both, plus any Charge In Lieu of Interest, less the Payment. Payment
calculations will be made beginning one (1) year after Completion of Construction. Exhibit C is a
payment schedule based on the provisions of this article and an estimated disbursement
schedule. Actual payments will be based on actual disbursements.
Upon Completion of Construction and submission of necessary reports by the Recipient, the
Division will prepare an appropriate payment schedule and supply the same to the Recipient. The
Division may amend this schedule as necessary to accurately reflect amounts due under this
Agreement. The Division will prepare any necessary amendments to the payment schedule and
send them to the Recipient. The Recipient shall make each Payment on or before the due date
therefor. A ten (10) day grace period will be allowed, after which time a penalty in the amount of
costs incurred by the State Water Board will be assessed for late payment. These costs may
include, but are not limited to, lost interest earnings, staff time, bond debt service default
penalties, if any, and other related costs. For purposes of penalty assessment, payment will be
deemed to have been made if payment is deposited in the U.S. Mail within the grace period with
postage prepaid and properly addressed. Any penalties assessed will not be added to the
assistance amount balance, but will be treated as a separate account and obligation of the
Recipient. The interest penalty will be assessed from the payment due date.
The Recipient is obligated to make all payments required by this Agreement to the State Water
Board, notwithstanding any individual default by its constituents or others in the payment to the
Recipient of fees, charges, taxes, assessments, tolls or other charges ("Charges") levied or
imposed by the Recipient. The Recipient shall provide for the punctual payment to the State
Water Board of all amounts which become due under this Agreement and which are received
from constituents or others in the payment to the Recipient. In the event of failure, neglect or
refusal of any officer of the Recipient to levy or cause to be levied any Charge to provide payment
by the Recipient under this Agreement, to enforce or to collect such Charge, or to pay over to the
State Water Board any money collected on account of such Charge necessary to satisfy any
amount due under this Agreement, the State Water Board may take such action in a court of
competent jurisdiction as it deems necessary to compel the performance of all duties relating to
the imposition or levying and collection of any of such Charges and the payment of the money
collected therefrom to the State Water Board. Action taken pursuant hereto shall not deprive the
State Water Board of, or limit the application of, any other remedy provided by law or by this
Agreement.
Each Payment shall be paid in lawful money of the United States of America by check or other
acceptable form of payment set forth at www.waterboards.ca.gov/make_a_payment.
The Recipient shall not be entitled to interest earned on undisbursed funds. Upon execution of
this Agreement, the State Water Board shall encumber an amount equal to the Obligation. The
Recipient shall pay Payments and Additional Payments from Net Revenues and/or other amounts
legally available to the Recipient therefor. Interest on any funds disbursed to the Recipient shall
begin to accrue as of the date of each disbursement.
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(b) Project Costs. The Recipient shall pay any and all costs connected with the Project including,
without limitation, any and all Project Costs. If the Project Funds are not sufficient to pay the
Project Costs in full, the Recipient shall nonetheless complete the Project and pay that portion of
the Project Costs in excess of available Project Funds, and shall not be entitled to any
reimbursement therefor from the State Water Board.
(c) Additional Payments. In addition to the Payments required to be made by the Recipient, the
Recipient shall also pay to the State Water Board the reasonable extraordinary fees and
expenses of the State Water Board, and of any assignee of the State Water Board's right, title,
and interest in and to this Agreement, in connection with this Agreement, including all expenses
and fees of accountants, trustees, staff, contractors, consultants, costs, insurance premiums and
all other extraordinary costs reasonably incurred by the State Water Board or assignee of the
State Water Board.
Additional Payments may be billed to the Recipient by the State Water Board from time to time,
together with a statement executed by a duly authorized representative of the State Water Board,
stating that the amounts billed pursuant to this section have been incurred by the State Water
Board or its assignee for one or more of the above items and a copy of the invoice or statement
for the amount so incurred or paid. Amounts so billed shall be paid by the Recipient within thirty
(30) days after receipt of the bill by the Recipient.
(d) The Recipient may not prepay any portion of the principal and interest due under this Agreement
without the written consent of the Deputy Director of the Division.
3.3 Obligation Absolute.
The obligation of the Recipient to make the Payments and other payments required to be made by it
under this Agreement from Net Revenues and/or other amounts legally available to the Recipient
therefor, is absolute and unconditional, and until such time as the Payments and Additional Payments
have been paid in full, the Recipient shall not discontinue or suspend any Payments or other payments
required to be made by it hereunder when due, whether or not the System or any part thereof is operating
or operable or has been completed, or its use is suspended, interfered with, reduced or curtailed or
terminated in whole or in part, and such Payments and other payments shall not be subject to reduction
whether by offset or otherwise and shall not be conditional upon the performance or nonperformance by
any party of any agreement for any cause whatsoever.
3.4 No Obligation of the State.
Any obligation of the State Water Board herein contained shall not be an obligation, debt, or liability of the
State and any such obligation shall be payable solely out of the moneys encumbered pursuant to this
Agreement. If this Agreement’s funding for any fiscal year is reduced, substantially delayed, or deleted by
the Budget Act, by Executive Order, or by order or action of the Department of Finance, the State shall
have the option to either cancel this Agreement with no liability occurring to the State, or offer an
amendment to the Recipient to reflect the reduced amount.
3.5 Disbursement of Project Funds; Availability of Funds.
(a) Except as may be otherwise provided in this Agreement, disbursement of Project Funds will be
made as follows:
(1) Upon execution and delivery of this Agreement by both parties, the Recipient may request
immediate disbursement of any eligible incurred planning and design allowance as
specified in Exhibit B from the Project Funds through submission to the State Water Board
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of the Disbursement Request Form 260, or any amendment thereto, duly completed and
executed.
(2) The Recipient may request disbursement of eligible construction and equipment costs
consistent with budget amounts referenced in Exhibit B and Exhibit A-FBA. (Note that this
Agreement will be amended to incorporate Exhibit A-FBA after final budget approval.)
(3) Additional Project Funds will be promptly disbursed to the Recipient upon receipt of
Disbursement Request Form 260, or any amendment thereto, duly completed and
executed by the Recipient for incurred costs consistent with this Agreement, along with
receipt of status reports due under Section 2.15 above.
(4) The Recipient shall not request disbursement for any Project Cost until such cost has been
incurred and is currently due and payable by the Recipient, although the actual payment of
such cost by the Recipient is not required as a condition of disbursement request.
(5) Recipient shall spend Project Funds within thirty (30) days of receipt. Any interest earned
on Project Funds shall be reported to the State Water Board and may be required to be
returned to the State Water Board or deducted from future disbursements.
(6) The Recipient shall not be entitled to interest earned on undisbursed funds.
(7) The Recipient shall not request a disbursement unless that Project Cost is allowable,
reasonable, and allocable.
(8) Notwithstanding any other provision of this Agreement, no disbursement shall be required
at any time or in any manner which is in violation of or in conflict with federal or state laws,
policies, or regulations.
(9) Costs incurred for travel outside the State of California are not eligible for reimbursement
under this Agreement unless the Division provides prior written authorization. Any
reimbursement for necessary travel and per diem shall be at rates not to exceed those set
by the California Department of Human Resources. These rates may be found at
http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement
will be at the State travel and per diem amounts that are current as of the date costs are
incurred by the Recipient.
(b) The State Water Board's obligation to disburse Project Funds is contingent upon the availability of
sufficient funds to permit the disbursements provided for herein. If sufficient funds are not available
for any reason, including but not limited to failure of the federal or State government to appropriate
funds necessary for disbursement of Project Funds, the State Water Board shall not be obligated to
make any disbursements to the Recipient under this Agreement. This provision shall be construed
as a condition precedent to the obligation of the State Water Board to make any disbursements
under this Agreement. Nothing in this Agreement shall be construed to provide the Recipient with a
right of priority for disbursement over any other agency. If any disbursements due the Recipient
under this Agreement are deferred because sufficient funds are unavailable, it is the intention of the
State Water Board that such disbursement will be made to the Recipient when sufficient funds do
become available, but this intention is not binding.
(c) Costs incurred for travel outside the State of California are not eligible for reimbursement under this
Agreement unless the Division provides prior written authorization. Any reimbursement for
necessary travel and per diem shall be at rates not to exceed those set by the California
Department of Human Resources. These rates may be found at
http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at
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the State travel and per diem amounts that are current as of the date costs are incurred by the
Recipient.
3.6 Withholding of Disbursements and Material Violations.
Notwithstanding any other provision of this Agreement, the State Water Board may withhold the
disbursement of all or any portion of the Project Funds upon the occurrence of any of the following
events:
a. The Recipient’s failure to maintain reasonable progress on the Project, as determined by
the Division;;
b. Placement on the ballot or passage of an initiative or referendum to repeal or reduce the
Recipient’s taxes, assessments, fees, or charges levied for operation of the System or
repayment of debt service on System Obligations;
c. Commencement of litigation or a judicial or administrative proceeding related to the
System, Project, or Revenues that the State Water Board determines may impair the
timely completion of the Project or the repayment of the Obligation;
d. Any investigation by the District Attorney, California State Auditor, Bureau of State Audits,
United States Environmental Protection Agency’s Office of Inspector General, the Internal
Revenue Service, Securities and Exchange Commission, a grand jury, or any other state
or federal agency, relating to the Recipient’s financial management, accounting
procedures, or internal fiscal controls;
e. A material adverse change in the condition of the Recipient, the Revenues, or the
System, which the Division reasonably determines would materially impair the Recipient’s
ability to satisfy its obligations under this Agreement, or any other event that the Division
reasonably determines would materially impair the Recipient’s ability to satisfy its
obligations under this Agreement,
f. The Recipient’s material violation of, or threat to materially violate, any term of this
Agreement; and
g. Evidence of fraud, forgery, embezzlement, theft, or any other misuse of public funds by
the Recipient or its employees, or by its contractors or agents regarding the Project or the
System;
h. An Event of Default or an event that the Division determines may become an Event of
Default.
3.7 Pledge; Rates, Fees and Charges; Additional Debt.
(a) Establishment of Enterprise Fund and Reserve Fund. In order to carry out its System
Obligations, the Recipient covenants that it shall establish and maintain or shall have established
and maintained the Enterprise Fund. All Revenues received shall be deposited when and as
received in trust in the Enterprise Fund. As required in paragraph (f) of this Section, the Recipient
shall establish and maintain a Reserve Fund.
(b) Pledge of Net Revenues, Enterprise Fund, and Reserve Fund. The Obligation hereunder shall be
secured by a lien on and pledge of the Enterprise Fund, Net Revenues, and any Reserve Fund in
priority as specified in Exhibit F (senior, parity, or subordinate). The Recipient hereby pledges
and grants such lien on and pledge of the Enterprise Fund, Net Revenues, and any Reserve
Fund to secure the Obligation, including payment of Payments and Additional Payments
hereunder. The Net Revenues in the Enterprise Fund, shall be subject to the lien of such pledge
without any physical delivery thereof or further act, and the lien of such pledge shall be valid and
binding as against all parties having claims of any kind in tort, contract, or otherwise against the
Recipient.
(c) Application and Purpose of the Enterprise Fund. Subject to the provisions of any outstanding
System Obligation, money on deposit in the Enterprise Fund shall be applied and used first, to
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pay Operations and Maintenance Costs, and thereafter, all amounts due and payable with
respect to the System Obligations. After making all payments hereinabove required to be made
in each Fiscal Year, the Recipient may expend in such Fiscal Year any remaining money in the
Enterprise Fund for any lawful purpose of the Recipient, including payment of subordinate debt.
(d) Rates, Fees and Charges.
The Recipient shall, to the extent permitted by law, fix, prescribe and collect rates, fees and
charges for the System during each Fiscal Year which are reasonable, fair, and nondiscriminatory
and which will be sufficient to generate Revenues in the amounts necessary to cover Operations
and Maintenance Costs, and shall ensure that Net Revenues are equal to at least 115% the
Maximum Annual Debt Service with respect to all outstanding System Obligations, so long as
System Obligations other than this Obligation are outstanding. Upon defeasance of all System
Obligations other than this Obligation, this ratio shall be 110%, except where System Obligations
are defeased pursuant to refunding obligations.
The Recipient may make adjustments from time to time in such fees and charges and may make
such classification thereof as it deems necessary, but shall not reduce the rates, fees and
charges then in effect unless the Net Revenues from such reduced rates, fees, and charges will
at all times be sufficient to meet the requirements of this section.
(e) Additional Debt Test.
(1) Additional Senior Debt. The Recipient’s future debt that is secured by Revenues pledged
herein may not be senior to this Obligation, except where the new senior obligation refunds or
refinances a senior obligation with the same lien position as the existing senior obligation, the
new senior obligation has the same or earlier repayment term as the refunded senior debt,
the new senior debt service is the same or lower than the existing debt service, and the new
senior debt will not diminish the Recipient’s ability to repay its SRF obligations.
(2) Additional Parity or Subordinate Debt. The Recipient may issue additional parity or
subordinate debt only if
(A) Net Revenues in the most recent Fiscal Year, excluding transfers from a rate stabilization
fund, if any, meet the ratio for rate covenants set forth in paragraph (d) of this Section with
respect to all outstanding and proposed additional obligations;
(B) The Recipient is in compliance with any reserve fund requirement of this Obligation.
(f) Reserve Fund.
Prior to Completion of Construction, the Recipient shall establish a restricted Reserve Fund, held
in its Enterprise Fund, equal to one year’s Debt Service on this Obligation. The Recipient shall
maintain the Reserve Fund throughout the term of this Agreement. The Reserve Fund shall be
subject to lien and pledged as security for this Obligation, and its use shall be restricted to
payment of this Obligation during the term of this Agreement.
(g) The Recipient may issue or incur subordinate obligations or otherwise issue or incur obligations
payable from a lien on Net Revenues that is subordinate to the lien of Net Revenues securing the
Obligation.
(h) The Recipient shall not make any pledge of or place any lien on Revenues and shall not make
any pledge of or place any lien on Net Revenues except as otherwise provided or permitted by
this Agreement.
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3.8 Financial Management System and Standards.
The Recipient shall comply with federal standards for financial management systems. The Recipient
agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit
preparation of reports required by the federal government and tracking of Project funds to a level of
expenditure adequate to establish that such funds have not been used in violation of federal or State law
or the terms of this Agreement. To the extent applicable, the Recipient shall be bound by, and comply
with, the provisions and requirements of the federal Single Audit Act of 1984, Office of Management and
Budget (OMB) Circular No. A-133 and 2 CFR Part 200, subpart F, and updates or revisions, thereto.
3.9 Accounting and Auditing Standards.
The Recipient must maintain Project accounts according to GAAP as issued by the Governmental
Accounting Standards Board (GASB) or its successor. The Recipient shall maintain GAAP-compliant
project accounts, including GAAP requirements relating to the reporting of infrastructure assets.
3.10 Other Assistance.
If funding for Project Costs is made available to the Recipient from sources other than the Recipient,
besides this Agreement, the Recipient shall notify the Division. The Recipient may retain such funding up
to an amount which equals the Recipient's local share of Project Costs. To the extent allowed by
requirements of other funding sources, excess funding shall be remitted to the State Water Board to be
applied to Payments due hereunder, if any.
ARTICLE IV MISCELLANEOUS PROVISIONS
4.1 Amendment.
No amendment or variation of the terms of this Agreement shall be valid unless made in writing and
signed by both the Recipient and the Deputy Director or designee. Requests for amendments shall be
made in writing and directed to the Deputy Director.
4.2 Assignability.
The Recipient consents to any pledge, sale, or assignment to the Bank or a trustee for the benefit of the
owners of the Bonds, if any, at any time of any portion of the State Water Board's estate, right, title, and
interest and claim in, to and under this Agreement and the right to make all related waivers and
agreements in the name and on behalf of the State Water Board, as agent and attorney-in-fact, and to
perform all other related acts which are necessary and appropriate under this Agreement, if any, and the
State Water Board's estate, right, title, and interest and claim in, to and under this Agreement to
Payments (but excluding the State Water Board's rights to Additional Payments and to notices, opinions
and indemnification under each Obligation). This Agreement is not assignable by the Recipient, either in
whole or in part, without the consent of the State Water Board in the form of a formal written amendment
to this Agreement.
4.3 Bonding.
Where contractors are used, the Recipient shall not authorize construction to begin until each contractor
has furnished a performance bond in favor of the Recipient in the following amounts: faithful performance
(100%) of contract value; labor and materials (100%) of contract value. This requirement shall not apply
to any contract for less than $25,000.00.
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4.4 Competitive Bidding
Recipient shall adhere to any applicable state law or local ordinance for competitive bidding and
applicable labor laws.
4.5 Compliance with Law, Regulations, etc.
The Recipient shall, at all times, comply with and require its contractors and subcontractors to comply
with all applicable federal and state laws, rules, guidelines, regulations, and requirements. Without
limitation of the foregoing, to the extent applicable, the Recipient shall:
(a) Comply with the provisions of the adopted environmental mitigation plan, if any, for the term of
this Agreement;
(b) Comply with the State Water Board's Policy;
(c) Comply with and require compliance with the list of State laws attached as Exhibit H.
(d) Comply with and require its contractors and subcontractors on the Project to comply with federal
DBE requirements; and
(e) Comply with and require its contractors and subcontractors to comply with the list of federal laws
attached as Exhibit E.
4.6 Conflict of Interest.
The Recipient certifies that its owners, officers, directors, agents, representatives, and employees are in
compliance with applicable state and federal conflict of interest laws.
4.7 Damages for Breach Affecting Tax-Exempt Status or Federal Compliance
In the event that any breach of any of the provisions of this Agreement by the Recipient shall result in the
loss of tax-exempt status for any bonds of the State or any subdivision or agency thereof, including Bonds
issued on behalf of the State Water Board, or if such breach shall result in an obligation on the part of the
State or any subdivision or agency thereof to reimburse the federal government by reason of any
arbitrage profits, the Recipient shall immediately reimburse the State or any subdivision or agency thereof
in an amount equal to any damages paid by or loss incurred by the State or any subdivision or agency
thereof due to such breach. In the event that any breach of any of the provisions of this Agreement by
the Recipient shall result in the failure of Project Funds to be used pursuant to the provisions of this
Agreement, or if such breach shall result in an obligation on the part of the State or any subdivision or
agency thereof to reimburse the federal government, the Recipient shall immediately reimburse the State
or any subdivision or agency thereof in an amount equal to any damages paid by or loss incurred by the
State or any subdivision or agency thereof due to such breach.
4.8 Disputes.
(a) The Recipient may appeal a staff decision within 30 days to the Deputy Director of the Division or
designee, for a final Division decision. The Recipient may appeal a final Division decision to the
State Water Board within 30 days. The Office of the Chief Counsel of the State Water Board will
prepare a summary of the dispute and make recommendations relative to its final resolution,
which will be provided to the State Water Board’s Executive Director and each State Water Board
Member. Upon the motion of any State Water Board Member, the State Water Board will review
and resolve the dispute in the manner determined by the State Water Board. Should the State
Water Board determine not to review the final Division decision, this decision will represent a final
agency action on the dispute.
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(b) This clause does not preclude consideration of legal questions, provided that nothing herein shall
be construed to make final the decision of the State Water Board, or any official or representative
thereof, on any question of law.
(c) Recipient shall continue with the responsibilities under this Agreement during any dispute.
(d) This section 4.8 relating to disputes does not establish an exclusive procedure for resolving
claims within the meaning of Government Code sections 930 and 930.4.
4.9 Governing Law.
This Agreement is governed by and shall be interpreted in accordance with the laws of the State of
California.
4.10 Income Restrictions.
The Recipient agrees that any refunds, rebates, credits, or other amounts (including any interest thereon)
accruing to or received by the Recipient under this Agreement shall be paid by the Recipient to the State
Water Board, to the extent that they are properly allocable to costs for which the Recipient has been
reimbursed by the State Water Board under this Agreement.
4.11 Indemnification and State Reviews.
The parties agree that review or approval of Project plans and specifications by the State Water Board is
for administrative purposes only, including conformity with application and eligibility criteria, and expressly
not for the purposes of design defect review or construction feasibility, and does not relieve the Recipient
of its responsibility to properly plan, design, construct, operate, and maintain the Project. To the extent
permitted by law, the Recipient agrees to indemnify, defend, and hold harmless the State Water Board,
the Bank, and any trustee, and their officers, employees, and agents for the Bonds, if any (collectively,
"Indemnified Persons"), against any loss or liability arising out of any claim or action brought against any
Indemnified Persons from and against any and all losses, claims, damages, liabilities, or expenses, of
every conceivable kind, character, and nature whatsoever arising out of, resulting from, or in any way
connected with (1) the System or the Project or the conditions, occupancy, use, possession, conduct, or
management of, work done in or about, or the planning, design, acquisition, installation, or construction,
of the System or the Project or any part thereof; (2) the carrying out of any of the transactions
contemplated by this Agreement or any related document; (3) any violation of any applicable law, rule or
regulation, any environmental law (including, without limitation, the Federal Comprehensive
Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act,
the California Hazardous Substance Account Act, the Federal Water Pollution Control Act, the Clean Air
Act, the Toxic Substances Control Act, the Occupational Safety and Health Act, the Safe Drinking Water
Act, the California Hazardous Waste Control Law, and California Water Code Section 13304, and any
successors to said laws), rule or regulation or the release of any toxic substance on or near the System;
or (4) any untrue statement or alleged untrue statement of any material fact or omission or alleged
omission to state a material fact necessary to make the statements required to be stated therein, in light
of the circumstances under which they were made, not misleading with respect to any information
provided by the Recipient for use in any disclosure document utilized in connection with any of the
transactions contemplated by this Agreement, except those arising from the gross negligence or willful
misconduct of the Indemnified Persons. The Recipient shall also provide for the defense and
indemnification of the Indemnified Parties in any contractual provision extending indemnity to the
Recipient in any contract let for the performance of any work under this Agreement, and shall cause the
Indemnified Parties to be included within the scope of any provision for the indemnification and defense of
the Recipient in any contract or subcontract. To the fullest extent permitted by law, the Recipient agrees
to pay and discharge any judgment or award entered or made against Indemnified Persons with respect
to any such claim or action, and any settlement, compromise or other voluntary resolution. The
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provisions of this section shall survive the term of this Agreement and the discharge of the Recipient's
Obligation hereunder.
4.12 Independent Actor.
The Recipient, and its agents and employees, if any, in the performance of this Agreement, shall act in an
independent capacity and not as officers, employees, or agents of the State Water Board.
4.13 Integration.
This Agreement constitutes the complete and final agreement between the parties. No oral or written
understanding or agreement not incorporated in this Agreement shall be binding on either party.
4.14 Leveraging Covenants.
(a) Tax Covenant. Notwithstanding any other provision hereof, the Recipient covenants and agrees
that it will comply with the Tax Covenants set forth in Article V of this Agreement.
(b) Disclosure of Financial Information, Operating Data, and Other Information. The Recipient
covenants to furnish such financial, operating and other data pertaining to the Recipient as may
be requested by the State Water Board to: (i) enable the State Water Board to cause the
issuance of Bonds and provide for security therefor; or (ii) enable any underwriter of Bonds
issued for the benefit of the State Water Board to comply with Rule 15c2-12(b)(5). The Recipient
further covenants to provide the State Water Board with copies of all continuing disclosure
documents or reports that are disclosed pursuant to (i) the Recipient’s continuing disclosure
undertaking or undertakings made in connection with any outstanding System Obligation, (ii) the
terms of any outstanding System Obligation, or (iii) a voluntary disclosure of information related to
an outstanding System Obligation. The Recipient shall disclose such documents or reports to the
State Water Board at the same time such documents or reports are submitted to any
dissemination agent, trustee, nationally recognized municipal securities information repository,
the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access (EMMA)
website or other person or entity.
4.15 Non-Discrimination Clause.
(a) The Recipient shall comply with Government Code section 11135 and the implementing
regulations (Cal. Code Regs, tit. 2, § 11140 et seq.), including, but not limited to, ensuring that no
person is unlawfully denied full and equal access to the benefits of, or unlawfully subjected to
discrimination in the operation of, the Project or System on the basis of sex, race, color, religion,
ancestry, national origin, ethnic group identification, age, mental disability, physical disability,
medical condition, genetic information, marital status, or sexual orientation as such terms are
defined under California law, for as long as the Recipient retains ownership or possession of the
Project.
(b) If Project Funds are used to acquire or improve real property, the Recipient shall include a
covenant of nondiscrimination running with the land in the instrument effecting or recording the
transfer of such real property.
(c) The Recipient shall comply with the federal American with Disabilities Act of 1990 and
implementing regulations as required by Government Code section 11135(b).
(d) The Recipient’s obligations under this section shall survive the term of this Agreement.
(e) During the performance of this Agreement, Recipient and its contractors and subcontractors shall
not unlawfully discriminate, harass, or allow harassment against any employee or applicant for
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employment because of sex, race, color, ancestry, religious creed, national origin, sexual
orientation, physical disability (including HIV and AIDS), mental disability, medical condition
(cancer), age (over 40), marital status, denial of family care leave, or genetic information, gender,
gender identity, gender expression, or military and veteran status.
(f) The Recipient, its contractors, and subcontractors shall ensure that the evaluation and treatment
of their employees and applicants for employment are free from such discrimination and
harassment.
(g) The Recipient, its contractors, and subcontractors shall comply with the provisions of the Fair
Employment and Housing Act and the applicable regulations promulgated thereunder. (Gov.
Code, §12990, subds. (a)-(f) et seq.;Cal. Code Regs., tit. 2, § 7285 et seq.) Such regulations are
incorporated into this Agreement by reference and made a part hereof as if set forth in full.
(h) The Recipient, its contractors, and subcontractors shall give written notice of their obligations
under this clause to labor organizations with which they have a collective bargaining or other
agreement.
(i) The Recipient shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under this Agreement.
4.16 No Third Party Rights.
The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary
of this Agreement, or of any duty, covenant, obligation, or undertaking established herein.
4.17 Operation and Maintenance; Insurance.
The Recipient agrees to sufficiently and properly staff, operate and maintain all portions of the System
during its useful life in accordance with all applicable state and federal laws, rules, and regulations.
The Recipient will procure and maintain or cause to be maintained insurance on the System with
responsible insurers, or as part of a reasonable system of self-insurance, in such amounts and against
such risks (including damage to or destruction of the System) as are usually covered in connection with
systems similar to the System. Such insurance may be maintained by a self-insurance plan so long as
such plan provides for (i) the establishment by the Recipient of a separate segregated self-insurance fund
in an amount determined (initially and on at least an annual basis) by an independent insurance
consultant experienced in the field of risk management employing accepted actuarial techniques and
(ii) the establishment and maintenance of a claims processing and risk management program.
In the event of any damage to or destruction of the System caused by the perils covered by such
insurance, the net proceeds thereof shall be applied to the reconstruction, repair or replacement of the
damaged or destroyed portion of the System. The Recipient shall begin such reconstruction, repair or
replacement as expeditiously as possible, and shall pay out of such net proceeds all costs and expenses
in connection with such reconstruction, repair or replacement so that the same shall be completed and
the System shall be free and clear of all claims and liens. If such net proceeds are insufficient to
reconstruct, repair, or restore the System to the extent necessary to enable the Recipient to pay all
remaining unpaid principal portions of the Payments, if any, in accordance with the terms of this
Agreement, the Recipient shall provide additional funds to restore or replace the damaged portions of the
System.
Recipient agrees that for any policy of insurance concerning or covering the construction of the Project, it
will cause, and will require its contractors and subcontractors to cause, a certificate of insurance to be
issued showing the State Water Board, its officers, agents, employees, and servants as additional
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insured; and shall provide the Division with a copy of all such certificates prior to the commencement of
construction of the Project.
4.18 Permits, Subcontracting, and Remedies.
The Recipient shall comply in all material respects with all applicable federal, state and local laws, rules
and regulations. Recipient shall procure all permits, licenses and other authorizations necessary to
accomplish the work contemplated in this Agreement, pay all charges and fees, and give all notices
necessary and incidental to the due and lawful prosecution of the work. Signed copies of any such
permits or licenses shall be submitted to the Division before construction begins.
The Recipient shall not contract or allow subcontracting with excluded parties. The Recipient shall not
contract with any party who is debarred or suspended or otherwise excluded from or ineligible for
participation in any work overseen, directed, funded, or administered by the State Water Board program
for which this funding is authorized. For any work related to this Agreement, the Recipient shall not
contract with any individual or organization on the State Water Board’s List of Disqualified Businesses
and Persons that is identified as debarred or suspended or otherwise excluded from or ineligible for
participation in any work overseen, directed, funded, or administered by the State Water Board program
for which funding under this Agreement is authorized. The State Water Board’s List of Disqualified
Businesses and Persons is located at
http://www.waterboards.ca.gov/water_issues/programs/enforcement/fwa/dbp.shtml
4.19 Prevailing Wages.
The Recipient agrees to be bound by all applicable provisions of State Labor Code regarding prevailing
wages. The Recipient shall monitor all agreements subject to reimbursement from this Agreement to
ensure that the prevailing wage provisions of the State Labor Code are being met. In addition, the
Recipient agrees to comply with the provisions of Exhibit G (Davis-Bacon).
4.20 Public Funding.
This Project is publicly funded. Any service provider or contractor with which the Recipient contracts must
not have any role or relationship with the Recipient, that, in effect, substantially limits the Recipient's
ability to exercise its rights, including cancellation rights, under the contract, based on all the facts and
circumstances.
4.21 Recipient’s Responsibility for Work.
The Recipient shall be responsible for all work and for persons or entities engaged in work performed
pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and
providers of services. The Recipient shall be responsible for responding to any and all disputes arising
out of its contracts for work on the Project. The State Water Board will not mediate disputes between the
Recipient and any other entity concerning responsibility for perform ance of work.
4.22 Related Litigation.
Under no circumstances may the Recipient use funds from any disbursement under this Agreement to
pay costs associated with any litigation the Recipient pursues against the State Water Board or any
Regional Water Quality Control Board. Regardless of the outcome of any such litigation, and
notwithstanding any conflicting language in this Agreement, the Recipient agrees to repay all of the
disbursed funds plus interest in the event that Recipient does not complete the Project.
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4.23 Rights in Data.
The Recipient agrees that all data, plans, drawings, specifications, reports, computer programs, operating
manuals, notes, and other written or graphic work produced in the performance of this Agreement are
subject to the rights of the State as set forth in this section. The State shall have the right to reproduce,
publish, and use all such work, or any part thereof, in any manner and for any purposes whatsoever and
to authorize others to do so. If any such work is copyrightable, the Recipient may copyright the same,
except that, as to any work which is copyrighted by the Recipient, the State reserves a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish, and use such work, or any part thereof, and
to authorize others to do so, and to receive electronic copies from the Recipient upon request.
4.24 State Water Board Action; Costs and Attorney Fees.
Any remedy provided in this Agreement is in addition to and not in derogation of any other legal or
equitable remedy available to the State Water Board as a result of breach of this Agreement by the
Recipient, whether such breach occurs before or after completion of the Project, and exercise of any
remedy provided by this Agreement by the State Water Board shall not preclude the State Water Board
from pursuing any legal remedy or right which would otherwise be available. In the event of litigation
between the parties hereto arising from this Agreement, it is agreed that each party shall bear its own
costs and attorney fees.
4.25 Termination and Other Remedies Upon Event of Default.
For purposes of this section, the term “State Water Board” shall mean the State Water Board and its
assignees.
(a) Return of Funds; Acceleration; and Additional Payments. Notwithstanding Exhibit B, if the
Division determines that an Event of Default has occurred, the Recipient shall, upon demand,
immediately do each of the following:
(1) RESERVED.
(2) accelerate the payment of all principal owed under this Agreement, if any, which shall be
immediately due and payable;
(3) pay interest at the highest legal rate on all amounts owed; and
(4) pay any Additional Payments.
(b) Judicial remedies. Whenever the State Water Board determines that an Event of Default shall
have occurred, the State Water Board may enforce its rights under this Agreement by any judicial
proceeding, whether at law or in equity. Without limiting the generality of the foregoing, the State
Water Board may: by suit in equity, require the Recipient to account for amounts relating to this
Agreement as if the Recipient were the trustee of an express trust; by mandamus or other
proceeding, compel the performance by the Recipient and any of its officers, agents, and
employees of any duty under the law or of any obligation or covenant under this Agreement,
including but not limited to the imposition and collection of rates for the services of the System
sufficient to meet all requirements of this Agreement; and take whatever action at law or in equity
as may appear necessary or desirable to the State Water Board to collect the Payments then due
or thereafter to become due, or to enforce performance of any obligation or covenant of the
Recipient under this Agreement.
(c) Termination. Upon an Event of Default, the State Water Board may terminate this Agreement.
Interest shall accrue on all amounts due at the highest legal rate of interest from the date that the
State Water Board delivers notice of termination to the Recipient.
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(d) Remedies Not Exclusive. None of the remedies available to the State Water Board shall be
exclusive of any other remedy, and each such remedy shall be cumulative and in addition to
every other remedy given hereunder or now or hereafter existing at law or in equity. The State
Water Board may exercise any remedy, now or hereafter existing, without exhausting and without
regard to any other remedy.
(e) Non-waiver. Nothing in this section or any other section of this Agreement shall affect or impair
the Recipient’s obligation to pay Payments as provided herein or shall affect or impair the right of
the State Water Board to bring suit to enforce such payment. No delay or omission of the State
Water Board in the exercise of any right arising upon an Event of Default shall impair any such
right or be construed to be a waiver of any such Event of Default. The State Water Board may
exercise from time to time and as often as shall be deemed expedient by the State Water Board,
any remedy or right provided by law or pursuant to this Agreement.
(f) Status Quo. If any action to enforce any right or exercise any remedy shall be brought and either
discontinued or determined adversely to the State Water Board, then the State Water Board shall
be restored to its former position, rights and remedies as if no such action had been brought.
4.26 Timeliness.
Time is of the essence in this Agreement.
4.27 Unenforceable Provision.
In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the
parties agree that all other provisions of this Agreement have force and effect and shall not be affected
thereby.
4.28 Useful Life.
The Recipient warrants that the economic useful life of the Project, commencing at Project Completion, is
at least equal to the duration set forth in Exhibit B.
4.29 Venue.
Any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the
County of Sacramento, California.
4.30 Waiver and Rights of the State Water Board.
Any waiver of rights by the State Water Board with respect to a default or other matter arising under this
Agreement at any time shall not be considered a waiver of rights with respect to any other default or
matter.
Any rights and remedies of the State Water Board provided for in this Agreement are in addition to any
other rights and remedies provided by law.
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ARTICLE V TAX COVENANTS
5.1 Purpose.
The purpose of this Article V is to establish the reasonable expectations of the Recipient regarding the
Project and the Project Funds, and is intended to be and may be relied upon for purposes of Sections
103, 141 and 148 of the Code and as a certification described in Section 1.148-2(b)(2) of the Treasury
Regulations. This Article V sets forth certain facts, estimates and circumstances which form the basis for
the Recipient’s expectation that neither the Project nor the Bond Funded Portion of the Project Funds is to
be used in a manner that would cause the Obligation to be classified as “arbitrage bonds” under Section
148 of the Code or “private activity bonds” under Section 141 of the Code.
5.2 Tax Covenant.
The Recipient agrees that it will not take or authorize any action or permit any action within its reasonable
control to be taken, or fail to take any action within its reasonable control, with respect to the Project
which would result in the loss of the exclusion of interest on the Bonds from gross income for federal
income tax purposes under Section 103 of the Code.
5.3 Governmental Unit.
The Recipient is a state or local governmental unit as defined in Section 1.103-1 of the Treasury
Regulations or an instrumentality thereof (a "Governmental Unit") and is not the federal government or
any agency or instrumentality thereof.
5.4 Financing of a Capital Project.
The Recipient will use the Project Funds to finance costs it has incurred or will incur for the construction,
reconstruction, installation or acquisition of the Project. Such costs shall not have previously been
financed with the proceeds of any other issue of tax-exempt obligations.
5.5 Ownership and Operation of Project.
The Recipient and the City of San Bruno jointly own and, except as provided in Section 5.12 hereof,
operate the Project.
5.6 Temporary Period.
The Recipient reasonably expects that at least eighty-five percent (85%) of the Bond Funded Portion of
the Project Funds will be allocated to expenditures for the Project within three (3) years of the earlier of
the effective date of this Agreement or the date the Bonds are issued ("Applicable Date"). The Recipient
has incurred, or reasonably expects that it will incur within six (6) months of the Applicable Date, a
substantial binding obligation (i.e., not subject to contingencies within the control of the Recipient or a
related party) to a third party to expend at least five percent (5%) of the Bond Funded Portion of the
Project Funds on Project Costs. The completion of acquisition, construction, improvement and equipping
of the Project and the allocation of the Bond Funded Portion of the Project Funds to Project Costs will
proceed with due diligence.
5.7 Working Capital.
No operational expenditures of the Recipient or any related entity are being, have been or will be financed
or refinanced with Project Funds.
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5.8 Expenditure of Proceeds.
The Bond Funded Portion of the Project Funds shall be used exclusively for the following purposes: (i)
Reimbursement Expenditures (as defined in Section 5.20 below), (ii) Preliminary Expenditures (as
defined in Section 5.20 below) in an aggregate amount not exceeding twenty percent (20%) of the Bond
Funded Portion of the Project Funds, (iii) capital expenditures relating to the Project originally paid by the
Recipient on or after the date hereof, (iv) interest on the Obligation through the later of three (3) years
after the Applicable Date or one (1) year after the Project is placed in service, and (v) initial operating
expenses directly associated with the Project in the aggregate amount not more than five percent (5%) of
the Bond Funded Portion of the Project Funds.
5.9 Private Use and Private Payments.
No portion of the Project Funds or the Project is being, has been or will be used in the aggregate for any
activities that constitute a Private Use (as defined below). No portion of the principal of or interest with
respect to the Payments will be secured by any interest in property (whether or not the Project) used for a
Private Use or in payments in respect of property used for a Private Use, or will be derived from payments
in respect of property used for a Private Use. "Private Use" means any activity that constitutes a trade or
business that is carried on by persons or entities, other than a Governmental Unit. The leasing of the
Project or the access by or the use of the Project by a person or entity other than a Governmental Unit on
a basis other than as a member of the general public shall constitute a Private Use. Use by or on behalf
of the State of California or any of its agencies, instrumentalities or subdivisions or by any local
Governmental Unit and use as a member of the general public will be disregarded in determining whether
a Private Use exists. Use under an arrangement that conveys priority rights or other preferential benefits
is generally not use on the same basis as the general public. Arrangements providing for use that is
available to the general public at no charge or on the basis of rates that are generally applicable and
uniformly applied do not convey priority rights or other preferential benefits. For this purpose, rates may
be treated as generally applicable and uniformly applied even if (i) different rates apply to different
classes of users, such as volume purchasers, if the differences in rates are customary and reasonable; or
(ii) a specially negotiated rate arrangement is entered into, but only if the user is prohibited by federal law
from paying the generally applicable rates, and the rates established are as comparable as reasonably
possible to the generally applicable rates. An arrangement that does not otherwise convey priority rights
or other preferential benefits is not treated, nevertheless, as general public use if the term of the use
under the arrangement, including all renewal options, is greater than 200 days. For this purpose, a right
of first refusal to renew use under the arrangement is not treated as a renewal option if (i) the
compensation for the use under the arrangement is redetermined at generally applicable, fair market
value rates that are in effect at the time of renewal; and (ii) the use of the financed property under the
same or similar arrangements is predominantly by natural persons who are not engaged in a trade or
business.
5.10 No Sale, Lease or Private Operation of the Project.
The Project (or any portion thereof) will not be sold or otherwise disposed of, in whole or in part, to any
person who is not a Governmental Unit prior to the final maturity date of the Obligation. The Project will
not be leased to any person or entity that is not a Governmental Unit prior to the final maturity date of the
Obligation. Except as permitted under Section 5.12 hereof, the Recipient will not enter any contract or
arrangement or cause or permit any contract or arrangement to be entered with persons or entities that
are not Governmental Units if that contract or arrangement would confer on such persons or entities any
right to use the Project on a basis different from the right of members of the general public. The contracts
or arrangements contemplated by the preceding sentence include but are not limited to management
contracts, take or pay contracts or put or pay contracts, and capacity guarantee contracts.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
27
5.11 No Disproportionate or Unrelated Use.
No portion of the Project Funds or the Project is being, has been, or will be used for a Private Use that is
unrelated or disproportionate to the governmental use of the Project Funds.
5.12 Management and Service Contracts.
The Recipient represents that, as of the date hereof, it is not a party to any contract, agreement or other
arrangement with any persons or entities engaged in a trade or business (other than Governmental Units)
that involve the management or operation of property or the provision of services at or with respect to the
Project that does not comply with the standards of the Treasury Regulations, Revenue Procedure 97-13,
as modified by Revenue Procedure 2001-39 and IRS Notice 2014-67, or Revenue Procedure 2017-13, as
applicable. The Recipient represents that it will not be party to any such contract, agreement or
arrangement with any person or entity that is not a Governmental Unit for the management of property or
the provision of services at or with respect to the Project, while the Obligation (including any obligation or
series thereof issued to refund the Obligation, as the case may be) is outstanding, except: (a) with
respect to any contract, agreement or arrangement that does not constitute “private business use” of the
Project under Code §141(b), or (b) with respect to any contract, agreement or arrangement that complies
with (i) Revenue Procedure 97-13, 1997-1 C.B. 632, as amended by Revenue Procedure 2001-39, 2001-
2 C.B. 38, and as amplified by Notice 2014-67, with respect to contracts entered into before August 18,
2017 and not materially modified or extended after August 18, 2017, or (ii) Revenue Procedure 2017-13,
with respect to contracts entered into or materially modified or extended on or after August 18, 2017, or
(c) with respect to any contract, agreement or arrangement that does not give rise to use of the Bond
Funded Portion of the Project Funds or the Project by a non-Governmental Unit of more than the amount
of such non-qualified use permitted by the Code, or (d) in the event that the Recipient receives an opinion
of counsel, satisfactory to the State Water Board and the Bank and expert in the issuance of state and
local government bonds the interest on which is excluded from gross income under Section 103 of the
Code (“Nationally-Recognized Bond Counsel”), that such contract, agreement or arrangement will not
adversely affect the exclusion of the interest on the Obligation from gross income for federal income
taxation purposes.
5.13 No Disposition of Financed Property.
As of the date hereof, the Recipient does not expect to sell or otherwise dispose of any portion of the
Project, in whole or in part, prior to the final maturity date of the Obligation.
5.14 Useful Life of Project.
As of the date hereof, the Recipient reasonably expects that the economic useful life of the Project,
commencing at Project Completion, will be at least equal to the term of this Agreement, as set forth on
Exhibit B hereto.
5.15 Payments.
Payments generally are expected to be derived from assessments, taxes, fees, charges or other current
Revenues of the Recipient in each year, and such current Revenues are expected to equal or exceed the
Payments during each payment period. Any amounts accumulated in a sinking fund or bona fide debt
service fund to pay Payments (whether or not deposited to a fund or account established by the
Recipient) will be disbursed to pay Payments within thirteen months of the initial date of accumulation or
deposit. Any such fund used for the payment of Payments will be depleted once a year except for a
reasonable carryover amount not exceeding the greater of earnings on such fund or one-twelfth of the
Payments in either case for the immediately preceding year.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
28
5.16 No Other Replacement Proceeds.
The Recipient will not use any of the Bond Funded Portion of the Project Funds to replace or substitute
other funds of the Recipient that were otherwise to be used to finance the Project or which are or will be
used to acquire securities, obligations or other investment property reasonably expected to produce a
yield that is materially higher than the yield on the Bonds.
5.17 No Sinking or Pledged Fund.
Except as set forth in Section 5.18 below, the Recipient will not create or establish any sinking fund or
pledged fund which will be used to pay Payments on the Obligation within the meaning of Section 1.148-
1(c) of the Treasury Regulations. If any sinking fund or pledged fund comes into being with respect to the
Obligation before the Obligation has been fully retired which may be used to pay the Payments, the
Recipient will invest such sinking fund and pledged fund moneys at a yield that does not exceed the yield
on the Bonds.
5.18 Reserve Amount.
The State Water Board requires that the Recipient maintain and fund a separate account in an amount
equal to one (1) year of Debt Service with respect to the Obligation (the “Reserve Amount”) as set forth in
Section 3.7. The Recipient represents that the Reserve Amount is and will be available to pay debt
service with respect to the Obligation, if and when needed. The Reserve Amount consists solely of
revenues of the Recipient and does not include any proceeds of any obligations the interest on which is
excluded from gross income for federal income tax purposes or investment earnings thereon. The
aggregate of the Reserve Amount, up to an amount not exceeding the lesser of (i) ten percent of the
aggregate principal amount of the Obligation, (ii) the maximum annual debt service with respect to the
Obligation, or (iii) 125 percent of the average annual debt service with respect to the Obligation, will be
treated as a reasonably required reserve fund.
5.19 Reimbursement Resolution.
The “reimbursement resolution” adopted by the Recipient is incorporated herein by reference, pursuant to
Exhibit A.
5.20 Reimbursement Expenditures.
Reimbursements are disallowed, except as specifically authorized in Exhibit B or Exhibit D of this
Agreement. To the extent so authorized, a portion of the Bond Funded Portion of the Project Funds may
be applied to reimburse the Recipient for Project Costs paid before the date hereof, so long as the Project
Cost was (i) not paid prior to sixty (60) days before the Recipient’s adoption of a declaration of official
intent to finance the Project, (ii) not paid more than eighteen (18) months prior to the date hereof or the
date the Project was placed-in-service, whichever is later, and (iii) not paid more than three (3) years prior
to the date hereof (collectively, “Reimbursement Expenditures”), unless such cost is attributable to a
“preliminary expenditure.” Preliminary expenditure for this purpose means architectural, engineering,
surveying, soil testing and similar costs incurred prior to the commencement of construction or
rehabilitation of the Project, but does not include land acquisition, site preparation and similar costs
incident to the commencement of acquisition, construction or rehabilitation of the Project. Preliminary
expenditures may not exceed 20% of the Bond Funded Portion of the Project Funds.
5.21 Change in Use of the Project.
The Recipient reasonably expects to use all of the Bond Funded Portion of the Project Funds and the
Project for the entire stated term to maturity of the Obligation. Absent an opinion of Nationally-
Recognized Bond Counsel to the effect that such use of the Bond Funded Portion of the Project Funds
will not adversely affect the exclusion from federal gross income of interest on the Bonds pursuant to
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
29
Section 103 of the Code, the Recipient will use the Bond Funded Portion of the Project Funds and the
Project solely as set forth in this Agreement.
5.22 Rebate Obligations.
If the Recipient satisfies the requirements of one of the spending exceptions to rebate specified in Section
1.148-7 of the Treasury Regulations, amounts earned from investments, if any, acquired with the Bond
Funded Portion of the Project Funds will not be subject to the rebate requirements imposed under Section
148(f) of the Code. If the Recipient fails to satisfy such requirements for any period, it will notify the State
Water Board and the Bank immediately and will comply with the provisions of the Code and the Treasury
Regulations at such time, including the payment of any rebate amount calculated by the State Water
Board or the Bank.
5.23 No Federal Guarantee.
The Recipient will not directly or indirectly use any of the Bond Funded Portion of the Project Funds in
any manner that would cause the Bonds to be "federally guaranteed" within the meaning of Section
149(b) of the Code, taking into account various exceptions including any guarantee related to investments
during an initial temporary period until needed for the governmental purpose of the Bonds, investments as
part of a bona fide debt service fund, investments of a reasonably required reserve or replacement fund,
investments in bonds issued by the United States Treasury, investments in refunding escrow funds or
certain other investments permitted under the Treasury Regulations.
5.24 No Notices or Inquiries from IRS.
Within the last 10 years, the Recipient has not received any notice of a final action of the Internal
Revenue Service that determines that interest paid or payable on any debt obligation of the Recipient is
or was includable in the gross income of an owner or beneficial owner thereof for federal income tax
purposes under the Code.
5.25 Amendments.
The provisions in this Article may be amended, modified or supplemented at any time to reflect changes
in the Code upon obtaining written approval of the State Water Board and the Bank and an opinion of
Nationally-Recognized Bond Counsel to the effect that such amendment, modification or supplement will
not adversely affect the exclusion from federal gross income of interest on the Bonds pursuant to Section
103 of the Code.
5.26 Reasonable Expectations.
The Recipient warrants that, to the best of its knowledge, information and belief, and based on the facts
and estimates as set forth in the tax covenants in this Article, the expectations of the Recipient as set
forth in this Article are reasonable. The Recipient is not aware of any facts or circumstances that would
cause it to question the accuracy or reasonableness of any representation made in the provisions in this
Article V.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
30
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CITY OF SOUTH SAN FRANCISCO:
By: ____________________________________
Name: Mike Futrell
Title: City Manager
Date: __________________________________
STATE WATER RESOURCES CONTROL BOARD:
By: ____________________________________
Name: Leslie Laudon
Title: Deputy Director
Division of Financial Assistance
Date: __________________________________
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT A – SCOPE OF WORK
A-1
1. Eligible Start Date. The Eligible Start Date is September 20, 2018.
2. Start of Construction Date. The Recipient agrees to start construction no later than the date of
September 4, 2018.
3. Completion of Construction Date. The Completion of Construction date is hereby established as
October 3, 2022. The Recipient shall deliver any request for extension of the Completion of
Construction date no less than 90 days prior to the Completion of Construction date.
4. Final Disbursement Request Date. The Recipient agrees to ensure that its final Request for
Disbursement is received by the Division no later than April 3, 2023, unless prior approval has been
granted by the Division. Otherwise, the undisbursed balance of this Agreement will be deobligated.
5. Records Retention Date is October 3, 2058.
6. Incorporated Documents. Incorporated by reference into this Agreement are the following
documents:
a. the Final Plans & Specifications received September 8, 2018 and Addenda Nos. 1, 2, 3, 4, 5,
6 & 7, issued April 10, 2018, May 8, 2018, May 15, 2018, May 16, 2018, May 17, 2018, May
21, 2018 and May 30, 2018, respectively, which are the basis for the construction contract to
be awarded by the Recipient to Flatiron West, Inc.;
b. the Waste Discharge Requirement Order No. R2-2014-0012 and National Pollutant
Discharge Elimination System Permit No. CA0038130;
c. the Recipient’s Reimbursement Resolution No. 89-2017 dated July 12, 2017;
d. the Recipient’s Tax Questionnaire dated June 30, 2017.
7. Reporting. Status Reports due at least quarterly.
8. Purpose
The Project is required to maintain compliance with the Regional Water Quality Control Board (RWQCB)
requirements. The San Francisco Bay RWQCB adopted a new National Pollution Discharge Elimination
System (NPDES) discharge permit for the Water Quality Control Plan in 2014. NPDES restrictions include
the elimination of near-shore discharges of secondary or primary treated effluent to Colma Creek and to
minimize effluent blending of secondary and primary effluent. The existing treatment facilities cannot
achieve these requirements. The Project will address the new NPDES discharge requirements.
9. Scope of Work
The Project will include all planning, design, and procurement necessary to construct the following
elements:
• New selectors for Aeration Basins No. 5 through 7.
• New Secondary Clarifier No. 4.
• New RAS/WAS Pumps and Piping between Flow Splitting Structures 2 or 3.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT A – SCOPE OF WORK
A-2
• Repurpose Aeration Basins No. 1 through 4 to wet weather flow storage basins.
• Raise the Mixed Liquor Channel height.
• Replace Digesters No. 1 and 2 with a high solids digestion system.
• Rehabilitate Digester No. 3.
• Install Digester Gas Treatment System.
10. Signage.
The Recipient shall place a sign at least four feet tall by eight feet wide made of ¾ inch thick exterior
grade plywood or other approved material in a prominent location on the Project site and shall maintain
the sign in good condition for the duration of the construction period. The sign must include the following
disclosure statement and color logos (available from the Division):
“Funding for this South San Francisco/San Bruno Water Quality Control Plant Improvements
Project has been provided in full or in part by the Clean Water State Revolving Fund through an
agreement with the State Water Resources Control Board. California’s Clean Water State
Revolving Fund is capitalized through a variety of funding sources, including grants from the
United States Environmental Protection Agency and state bond proceeds.”
The Project sign may include another agency's required promotional information so long as the above
logos and disclosure statement are equally prominent on the sign. The sign shall be prepared in a
professional manner.
The Recipient shall include the following disclosure statement in any document, written report, or
brochure prepared in whole or in part pursuant to this Agreement:
“Funding for this project has been provided in full or in part through an agreement with the State
Water Resources Control Board. California’s Clean Water State Revolving Fund is capitalized
through a variety of funding sources, including grants from the United States Environmental
Protection Agency and state bond proceeds. The contents of this document do not necessarily
reflect the views and policies of the foregoing, nor does mention of trade names or commercial
products constitute endorsement or recommendation for use.”
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT A-FBA – FINAL BUDGET APPROVAL
A-FBA-1
Table 1: Approved Construction Bid Amount
CONTRACTOR AMOUNT BID APPROVED COSTS
Flatiron West, Inc. $49,600,891 $47,132,720
The amount bid is more than approved costs, the Recipient and San Bruno will pay the $26,392,157 of costs
related to the high solids Digester System and Mixer equipment.
1 - BUDGET
Table 2: Approved Final Project Budget
PROJECT COST TABLE
TYPE OF WORK APPROVED BUDGET
A. Construction
Flatiron West, Inc. $47,132,720
B. Pre-Purchased Material/Equipment $0
C. Land Purchase $0
D. Change Order Contingency $2,480,045
E. Allowances
Planning $0
Design $0
Construction Management $3,790,235
Administration $0
Value Engineering $0
Subtotal - E $3,790,235
TOTAL (Subtotal A+B+C+D+E) $53,403,000
Note: Adjustments may be made between line items on the final request for disbursement.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT A-FBA – FINAL BUDGET APPROVAL
A-FBA-2
2 - PROJECT ELIGIBILITY DETERMINATION
The eligibility determinations and conditions of approval identified below are based on the review of:
• Stamped and Signed Final Plan and Specifications (P&S) for the Project received September 8,
dated March 6, 2018.
• Addenda Nos. 1, 2, 3, 4, 5, 6, and 7, issued April 10, 2018, May 8, 2018, May 15, 2018,
May 16, 2018, May 17, 2018, May 21, 2018, May 30, 2018 respectively.
The eligibility determination for the bid items shown in the schedule of values provided by the Recipient are as
follows:
Table 3: Eligibility Determination Agreement:
Bid Item Description Percent Eligibility
1 All Work excluding other items 100%
2 Sheeting, Shoring, etc. 100%
3 Geotechnical Report 100%
4 Linear Motion Mixing Equipment 0% (see Condition 1)
5 High-Solids Digestion System 0% (see Condition 1)
6 Structural Concrete Repair 100%
7 Excavation of 850 cy Fill/Silty Solids 100%
8 Excavation of 90 cy Bedrock 100%
9 Excavation of 980 cy CLSM 100%
10 Pavement Slurry Seal 100%
11 New Pavement Section 100%
Bid items as shown in the schedule of values provided by the Recipient
Eligibility Determination Conditions of Approval
1. The Recipient intends to self-fund cost associated with Bid Items 4 and 5 shown above. The Recipient
pre-negotiated costs associated with Aenergia to construct high solids digester, which is a proprietary
process.
2. Necessary insurance directly related to the construction contract and extending throughout the period of
the construction contract will be eligible for CWSRF financing. This includes builder risk insurance, public
liability insurance, fire, and Project specific insurance.
3. Earthquake insurance and “Act of God” insurance are ineligible for funding.
4. Asphalt pavement, corresponding improvements, and excavation and refill materials due to
trenching are limited to replacement of the trench width plus one foot on each side of the trench
disturbed due
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT A-FBA – FINAL BUDGET APPROVAL
A-FBA-3
to the construction work of the subject contract only. Full lane width paving or slurry seal is eligible only if
required by ordinance or code.
5. The cost of local permits and licenses other than those issued by the Recipient are eligible for
CWSRF financing.
6. The approved change order contingency may not be increased above the approved contingency shown in
Table 2. Any unclaimed construction or allowance costs may also be used towards construction change
orders. The change order approval may not: (1) increase the maximum amount of the financing
agreement based on Table 2: Approved Construction Budget, (2) increase the term of the financing
agreement, or (3) result in a substantial change in the Project scope.
7. Review of the P&S by the Division is conducted to determine eligibility and administrative compliance with
the Policy. Issuance of the FBA does not relieve the Recipient and the design engineer of their legal
liability for the adequacy of the design.
3 – PROJECT COMPLETION
Project Completion Report:
The Project completion report shall contain the following:
1. A description of the final constructed Project.
2. A description of the water quality problem the Project sought to address.
3. A discussion of the Project’s likelihood of successfully addressing that water quality problem in the
future, and
4. Summarize compliance with environmental conditions, if applicable.
Project Completion Reporting:
1. The Recipient must notify the appropriate Regional Water Board and the Division that its Project was
completed by submitting a Project Completion Report to the Division with a copy to the Regional
Water Board. The Project Completion Report must be submitted on or before the due date
established per section XIII(B)(2) of the CWSRF Policy.
2. The State Water Board expects the Recipient to prepare and send a timely and complete report. The
State Water Board may avail itself of any legal means to obtain this report. (See Water Code
§13267.)
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT B – PROJECT FINANCING AMOUNT
B-1
s2014 5xi14
1. Estimated Reasonable Cost. The estimated reasonable cost of the total Project, including associated
planning and design costs, is fifty-three million four hundred three thousand dollars and no cents
($53,403,000.00).
2. Project Financing. Subject to the terms of this Agreement, the State Water Board agrees to provide
Project Funds in the amount of up to fifty-three million four hundred three thousand dollars and no
cents ($53,403,000.00). A portion of this amount four million dollars and no cents ($4,000,000.00) is
anticipated to be forgiven on the date of Completion of Construction. The estimated amount of
principal that will be due to the State Water Board under this Agreement is forty-nine million four
hundred three thousand dollars and no cents ($49,403,000.00).
3. Payment, Interest Rate, and Charges. The Recipient agrees to make all Payments according to the
schedule in Exhibit C at an interest rate of one and eight tenths (1.8%) per annum. In lieu of, and not
to exceed, interest otherwise due under this Agreement, the Recipient agrees to pay the following
charge(s), as further set forth in Exhibit C:
• an Administrative Service Charge
• a Small Community Grant Fund Charge
4. Contingent Principal Forgiveness. Contingent on the Recipient’s performance of its obligations under
this Agreement, the State Water Board agrees to forgive up to four million dollars and no cents
($4,000,000.00) of the principal under this Agreement at Completion of Construction.
5. Useful Life. The useful life of this Project is at least thirty-one (31) years.
6. The Final Repayment Date is October 3, 2042.
7. Budget costs are contained in the Project Cost Table, which is part of Exhibit A-FBA.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT C – PAYMENT SCHEDULE
C-1
s2014 5xi14
See the attached preliminary CWSRF Payment Schedule. The final Payment Schedule will be forwarded
to the Recipient after all disbursements have been paid and construction of the Project has been
completed.
Ref
Num
Due
Date
Date
Received Principal Payment
Interest
Rate%
Interest
Payment
Total P and I
Payment
Total
Payment
Ending
Balance
CPI
Interest
1 10/3/2023 2,118,674.02 1.800 841,860.12 2,960,534.14 2,960,534.14 47,284,325.98 0.00
2 10/3/2024 2,109,416.27 1.800 851,117.87 2,960,534.14 2,960,534.14 45,174,909.71 0.00
3 10/3/2025 2,147,385.77 1.800 813,148.37 2,960,534.14 2,960,534.14 43,027,523.94 0.00
4 10/3/2026 2,186,038.71 1.800 774,495.43 2,960,534.14 2,960,534.14 40,841,485.23 0.00
5 10/3/2027 2,225,387.41 1.800 735,146.73 2,960,534.14 2,960,534.14 38,616,097.82 0.00
6 10/3/2028 2,265,444.38 1.800 695,089.76 2,960,534.14 2,960,534.14 36,350,653.44 0.00
7 10/3/2029 2,306,222.38 1.800 654,311.76 2,960,534.14 2,960,534.14 34,044,431.06 0.00
8 10/3/2030 2,347,734.38 1.800 612,799.76 2,960,534.14 2,960,534.14 31,696,696.68 0.00
9 10/3/2031 2,389,993.60 1.800 570,540.54 2,960,534.14 2,960,534.14 29,306,703.08 0.00
10 10/3/2032 2,433,013.48 1.800 527,520.66 2,960,534.14 2,960,534.14 26,873,689.60 0.00
11 10/3/2033 2,476,807.73 1.800 483,726.41 2,960,534.14 2,960,534.14 24,396,881.87 0.00
12 10/3/2034 2,521,390.27 1.800 439,143.87 2,960,534.14 2,960,534.14 21,875,491.60 0.00
13 10/3/2035 2,566,775.29 1.800 393,758.85 2,960,534.14 2,960,534.14 19,308,716.31 0.00
14 10/3/2036 2,612,977.25 1.800 347,556.89 2,960,534.14 2,960,534.14 16,695,739.06 0.00
15 10/3/2037 2,660,010.84 1.800 300,523.30 2,960,534.14 2,960,534.14 14,035,728.22 0.00
16 10/3/2038 2,707,891.03 1.800 252,643.11 2,960,534.14 2,960,534.14 11,327,837.19 0.00
17 10/3/2039 2,756,633.07 1.800 203,901.07 2,960,534.14 2,960,534.14 8,571,204.12 0.00
18 10/3/2040 2,806,252.47 1.800 154,281.67 2,960,534.14 2,960,534.14 5,764,951.65 0.00
19 10/3/2041 2,856,765.01 1.800 103,769.13 2,960,534.14 2,960,534.14 2,908,186.64 0.00
20 10/3/2042 2,908,186.64 1.800 52,347.36 2,960,534.00 2,960,534.00 0.00 0.00
49,403,000.00 9,807,682.66 59,210,682.66 59,210,682.66 0.00
Page 1 of 1 10/24/2018
California CWSRF Payment Schedule
Project No. 8033-110 - South San Francisco, City of
Agreement: D180100400 - based on Actual + Projected Disbursements
South San Fran/San Bruno Water Quality Control Plant Wet Weather & Digester Project
Interest rate:1.80000%
Principal is paid over:20 Years
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT D — SPECIAL CONDITIONS
D-1
s2014 5xi14
Recipient acknowledges and agrees to the following special conditions:
Technical:
The Recipient has provided a self-certification to the Division indicating that it intends to develop and
submit a fiscal sustainability plan (FSP) that meets the requirements of Section 603(d)(1)(E)(i) of the
Federal Clean Water Act by December 31, 2019. The Division will not disburse the final disbursement of
Project Funds until the Recipient has submitted, to the satisfaction of the Division, a FSP that meets the
requirements of Section 603(d)(1)(E)(i).
Environmental:
The document identified below is incorporated by reference and the Recipient shall comply with the
conditions and recommendations therein:
1. The Mitigation Monitoring and Reporting Program adopted by the City Council of the City of South San
Francisco on July 12, 2017, including, but not limited to, the following mitigation measures:
• AIR-1a and AIR-1b for air quality,
• BIO-1a, BIO-1b and BIO-2 for biological resources,
• CUL-1 and CUL-2 for cultural resources, and
• HAZ-1 and HAZ-2 for hazards and hazardous materials.
The Recipient shall make no changes in the Project, construction area, or special conditions, without
obtaining the appropriate and necessary prior approval(s) from the State Water Board.
REPORTING TO THE STATE WATER BOARD
1. In its status reports submitted pursuant to this Agreement, the Recipient shall include a discussion of
the status of its compliance with environmental measures identified in this Exhibit D.
2. In its Project Completion Report submitted pursuant to this Agreement, the Recipient shall include a
discussion of compliance with environmental measures identified in this Exhibit D.
Legal:
As a condition precedent to this Agreement, the Recipient must deliver an opinion of bond counsel and
general counsel satisfactory to the State Water Board’s counsel.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT E — FEDERAL CONDITIONS & CROSS-CUTTERS
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The Recipient agrees to comply with the following federal conditions:
(A) Federal Award Conditions
(1) American Iron and Steel. Unless the Recipient has obtained a waiver from USEPA on
file with the State Water Board or unless this Project is not a project for the construction,
alteration, maintenance or repair of a public water system or treatment work, the
Recipient shall not purchase “iron and steel products” produced outside of the United
States on this Project. Unless the Recipient has obtained a waiver from USEPA on file
with the State Water Board or unless this Project is not a project for the construction,
alteration, maintenance or repair of a public water system or treatment work, the
Recipient hereby certifies that all “iron and steel products” used in the Project were or will
be produced in the United States. For purposes of this section, the term "iron and steel
products" means the following products made primarily of iron or steel: lined or unlined
pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges,
pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and
construction materials. “Steel” means an alloy that includes at least 50 percent iron,
between .02 and 2 percent carbon, and may include other elements.
(2) Wage Rate Requirements (Davis-Bacon). The Recipient shall include in full the language
provided in Exhibit G of this Agreement in all contracts and subcontracts.
(3) Signage Requirements. The Recipient shall comply with the USEPA’s Guidelines for
Enhancing Public Awareness of SRF Assistance Agreements, dated June 3, 2015, as
otherwise specified in this Agreement.
(4) Public or Media Events. The Recipient shall notify the State Water Board and the EPA
contact as provided in the notice provisions of this Agreement of public or media events
publicizing the accomplishment of significant events related to this Project and provide
the opportunity for attendance and participation by federal representatives with at least
ten (10) working days’ notice.
(5) EPA General Terms and Conditions (USEPA GTCs). The Recipient shall comply with
applicable EPA general terms and conditions found at http://www.epa.gov/ogd, including
but not limited to the following:
(a) DUNS. No Recipient may receive funding under this Agreement unless it has
provided its DUNS number to the State Water Board.
(b) Executive Compensation. The Recipient shall report the names and total
compensation of each of its five most highly compensated executives for the
preceding completed fiscal year, as set forth in the USEPA GTCs.
(c) Federal Exclusion or Disqualification. The Recipient represents and warrants that
it and its principals are not excluded or disqualified from participating in this
transaction as such terms are defined in Parts 180 and 1532 of Title 2 of the
Code of Federal Regulations (2 CFR). If the Recipient is excluded after
execution of this Agreement, the Recipient shall notify the Division within ten (10)
days and shall inform the Division of the Recipient’s exclusion in any request for
amendment of this Agreement. The Recipient shall comply with Subpart C of
Part 180 of 2 CFR, as supplemented by Subpart C of Part 1532 of 2 CFR. Such
compliance is a condition precedent to the State Water Board’s performance of
its obligations under this Agreement. When entering into a covered transaction
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT E — FEDERAL CONDITIONS & CROSS-CUTTERS
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as defined in Parts 180 and 1532 of 2 CFR, the Recipient shall require the other
party to the covered transaction to comply with Subpart C of Part 180 of 2 CFR,
as supplemented by Subpart C of Part 1532 of 2 CFR.
(d) Conflict of Interest. To the extent applicable, the Recipient shall disclose to the
State Water Board any potential conflict of interest consistent with USEPA’s Final
Financial Assistance Conflict of Interest Policy at
https://www.epa.gov/grants/epas-final-financial-assistance-conflict-interest-policy.
A conflict of interest may result in disallowance of costs.
(e) Copyright and Patent.
i. USEPA and the State Water Board have the right to reproduce, publish, use
and authorize others to reproduce, publish and use copyrighted works or
other data developed under this assistance agreement.
ii. Where an invention is made with Project Funds, USEPA and the State Water
Board retain the right to a worldwide, nonexclusive, nontransferable,
irrevocable, paid-up license to practice the invention owned by the Recipient.
The Recipient must utilize the Interagency Edison extramural invention
reporting system at http://iEdison.gov and shall notify the Division when an
invention report, patent report, or utilization report is filed.
(f) Credit. The Recipient agrees that any reports, documents, publications or other
materials developed for public distribution supported by this Agreement shall
contain the following statement:
“This project has been funded wholly or in part by the United States Environmental
Protection Agency and the State Water Resources Control Board. The contents of
this document do not necessarily reflect the views and policies of the
Environmental Protection Agency or the State Water Resources Control Board, nor
does the EPA or the Board endorse trade names or recommend the use of
commercial products mentioned in this document.”
(g) Electronic and Information Technology Accessibility. The Recipient is encouraged
to follow guidelines established under Section 508 of the Rehabilitation Act,
codified at 36 CFR Part 1194, with respect to enabling individuals with disabilities
to participate in its programs supported by this Project.
(h) Trafficking in Persons. The Recipient, its employees, contractors and
subcontractors and their employees may not engage in severe forms of trafficking
in persons, procure a commercial sex act during the term of this Agreement, or use
forced labor in the performance of this Agreement. The Recipient must include this
provision in its contracts and subcontracts under this Agreement. The Recipient
must inform the State Water Board immediately of any information regarding a
violation of the foregoing. The Recipient understands that failure to comply with
this provision may subject the State Water Board to loss of federal funds. The
Recipient agrees to compensate the State Water Board for any such funds lost due
to its failure to comply with this condition, or the failure of its contractors or
subcontractors to comply with this condition. The State Water Board may
unilaterally terminate this Agreement if the Recipient that is a private entity is
determined to have violated the foregoing. Trafficking Victims Protection Act of
2000.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT E — FEDERAL CONDITIONS & CROSS-CUTTERS
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(B) Super Cross-Cutters - Civil Rights Obligations. The Recipient must comply with the following
federal non-discrimination requirements:
(1) Title VI of the Civil Rights Act of 1964, which prohibits discrimination based on race, color,
and national origin, including limited English proficiency (LEP).
(2) Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination against persons
with disabilities.
(3) The Age Discrimination Act of 1975, which prohibits age discrimination.
(4) Section 13 of the Federal Water Pollution Control Act Amendments of 1972, which prohibits
discrimination on the basis of sex.
(5) 40 CFR Part 7, as it relates to the foregoing.
(C) WRRDA Conditions
(1) Architectural and engineering contracts. Where the Recipient contracts for program
management, construction management, feasibility studies, preliminary engineering,
design, engineering, surveying, mapping, or architectural related services, the Recipient
shall ensure that any such contract is negotiated in the same manner as a contract for
architectural and engineering services is negotiated under chapter 11 of title 40, United
States Code, or an equivalent State qualifications-based requirement as determined by the
State Water Board.
(2) Fiscal sustainability. The Recipient certifies that it has developed and is implementing a
fiscal sustainability plan for the Project that includes an inventory of critical assets that are a
part of the Project, an evaluation of the condition and performance of inventoried assets or
asset groupings, a certification that the recipient has evaluated and will be implementing
water and energy conservation efforts as part of the plan, and a plan for maintaining,
repairing, and, as necessary, replacing the Project and a plan for funding such activities.
(D) Cross-Cutters
1) Executive Order No. 11246. The Recipient shall include in its contracts and subcontracts related
to the Project the following provisions:
"During the performance of this contract, the contractor agrees as follows:"(a) The contractor will not
discriminate against any employee or applicant for employment because of race, creed, color, or
national origin. The contractor will take affirmative action to ensure that applicants are employed, and
that employees are treated during employment, without regard to their race, creed, color, or national
origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion,
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided by
the contracting officer setting forth the provisions of this nondiscrimination clause.
"(b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of
the contractor, state that all qualified applicants will receive consideration for employment without
regard to race, creed, color, or national origin.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT E — FEDERAL CONDITIONS & CROSS-CUTTERS
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"(c) The contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
agency contracting officer, advising the labor union or workers' representative of the contractor's
commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
"(d) The contractor will comply with all provisions of Executive Order No. 11246 of Sept. 24, 1965, and
of the rules, regulations, and relevant orders of the Secretary of Labor.
"(e) The contractor will furnish all information and reports required by Executive Order No. 11246 of
September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and accounts by the contracting agency and the
Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations,
and orders.
"(f) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract
or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or
suspended in whole or in part and the contractor may be declared ineligible for further Government
contracts in accordance with procedures authorized in Executive Order No. 11246 of Sept 24, 1965,
and such other sanctions may be imposed and remedies invoked as provided in Executive Order No.
11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as
otherwise provided by law.
"(g) The contractor will include the provisions of Paragraphs (1) through (7) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued
pursuant to Section 204 of Executive Order No. 11246 of Sept. 24, 1965, so that such provisions will be
binding upon each subcontractor or vendor. The contractor will take such action with respect to any
subcontract or purchase order as the contracting agency may direct as a means of enforcing such
provisions including sanctions for noncompliance: Provided, however, That in the event the contractor
becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such
direction by the contracting agency, the contractor may request the United States to enter into such
litigation to protect the interests of the United States."
(2) Disadvantaged Business Enterprises (40 CFR Part 33). The Recipient agrees to comply
with the requirements of USEPA’s Program for Utilization of Small, Minority and Women’s
Business Enterprises. The DBE rule can be accessed at www.epa.gov/osbp . The
Recipient shall comply with, and agrees to require its prime contractors to comply with 40
CFR Section 33.301, and retain all records documenting compliance with the six good faith
efforts. (IUP)
(3) Procurement Prohibitions under Section 306 of the Clean Air Act and Section 508 of the
Clean Water Act, including Executive Order 11738, Administration of the Clean Air Act and
the Federal Water Pollution Control Act with Respect to Federal Contracts, Grants, or
Loans; 42 USC § 7606; 33 USC § 1368. Except where the purpose of this Agreement is to
remedy the cause of the violation, the Recipient may not procure goods, services, or
materials from suppliers excluded under the federal System for Award Management:
http://www.sam.gov/ .
(4) Uniform Relocation and Real Property Acquisition Policies Act, Pub. L. 91-646, as
amended; 42 USC §§4601-4655. The Recipient must comply with the Act’s implementing
regulations at 49 CFR 24.101 through 24.105.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT E — FEDERAL CONDITIONS & CROSS-CUTTERS
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(5) The Recipient agrees that if its network or information system is connected to USEPA
networks to transfer data using systems other than the Environmental Information
Exchange Network or USEPA’s Central Data Exchange, it will ensure that any connections
are secure.
(E) Geospatial Data Standards
All geospatial data created pursuant to this Agreement that is submitted to the State Water Board
for use by USEPA or that is submitted directly to USEPA must be consistent with Federal
Geographic Data Committee endorsed standards. Information on these standards may be found
at www.fgdc.gov.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT F — SCHEDULE OF SYSTEM OBLIGATIONS
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Except for the following and the Obligation evidenced by this Agreement, the Recipient certifies that it has
no outstanding System Obligations or Other Material Obligations, and that it is in compliance with all
applicable additional debt provisions of the following:
The following outstanding debt is senior to the Obligation:
Title
NONE
The following outstanding debt is on parity with the Obligation:
Title
California Statewide Communities Development Authority Water and Wastewater Revenue Bond
(Pooled Financing Program) Series 2005D
CWSRF 4614-110
CWSRF 4728-110
CWSRF 4728-120
The following outstanding debt is subordinate to the Obligation:
Title
NONE
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
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For the purposes of this Exhibit only, “subrecipient” or “sub recipient” m0eans Recipient as defined in this
Agreement.
For the purposes of this Exhibit only, “recipient” or “State recipient” means the State Water Board.
I. Requirements Under the Water Resources Reform and Development Act of 2014
(WRRDA) For Subrecipients That Are Governmental Entities:
If a sub recipient has questions regarding when Davis-Bacon (DB) applies, obtaining the correct DB wage
determinations, DB provisions, or compliance monitoring, it may contact the State Water Board at
DavisBacon@waterboards.ca.gov or phone (916) 327-7323. The recipient or sub recipient may also obtain
additional guidance from DOL’s web site at http://www.dol.gov/whd/.
1. Applicability of the Davis-Bacon (DB) prevailing wage requirements.
Under the Water Resources Reform and Development Act of 2014 (WRRDA) -, DB prevailing wage
requirements apply to the construction, alteration, and repair of treatment works carried out in whole or in
part with assistance made available by a State water pollution control revolving fund. If a sub recipient
encounters a unique situation at a site that presents uncertainties regarding DB applicability, the sub
recipient must discuss the situation with the recipient State before authorizing work on that site.
2. Obtaining Wage Determinations.
(a) Sub recipients shall obtain the wage determination for the locality in which a covered activity subject to
DB will take place prior to issuing requests for bids, proposals, quotes or other methods for soliciting
contracts (solicitation) for activities subject to DB. These wage determinations shall be incorporated into
solicitations and any subsequent contracts. Prime contracts must contain a provision requiring that
subcontractors follow the wage determination incorporated into the prime contract.
(i) While the solicitation remains open, the sub recipient shall monitor www.wdol.gov weekly
to ensure that the wage determination contained in the solicitation remains current. The sub recipients
shall amend the solicitation if DOL issues a modification more than 10 days prior to the closing date (i.e.
bid opening) for the solicitation. If DOL modifies or supersedes the applicable wage determination less
than 10 days prior to the closing date, the sub recipients may request a finding from the State recipient
that there is not a reasonable time to notify interested contractors of the modification of the
wage determination. The State recipient will provide a report of its findings to
the sub recipient.
(ii) If the sub recipient does not award the contract within 90 days of the closure of the solicitation, any
modifications or supersedes DOL makes to the wage determination contained in the solicitation shall be
effective unless the State recipient, at the request of the sub recipient, obtains an extension of the 90
day period from DOL pursuant to 29 CFR 1.6(c)(3)(iv). The sub recipient shall monitor www.wdol.gov on a
weekly basis if it does not award the contract within 90 days of closure of the solicitation to ensure that
wage determinations contained in the solicitation remain current.
(b) If the sub recipient carries out activity subject to DB by issuing a task order, work assignment or
similar instrument to an existing contractor (ordering instrument) rather than by publishing a solicitation,
the sub recipient shall insert the appropriate DOL wage determination from www.wdol.gov into the
ordering instrument.
(c) Sub recipients shall review all subcontracts subject to DB entered into by prime contractors to verify
that the prime contractor has required its subcontractors to include the applicable wage determinations.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
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(d) As provided in 29 CFR 1.6(f), DOL may issue a revised wage determination applicable to a sub
recipient’s contract after the award of a contract or the issuance of an ordering instrument if DOL
determines that the sub recipient has failed to incorporate a wage determination or has used a wage
determination that clearly does not apply to the contract or ordering instrument. If this occurs, the sub
recipient shall either terminate the contract or ordering instrument and issue a revised solicitation or
ordering instrument or incorporate DOL’s wage determination retroactive to the beginning of the
contract or ordering instrument by change order. The sub recipient’s contractor must be compensated for
any increases in wages resulting from the use of DOL’s revised wage determination.
3. Contract and Subcontract provisions.
(a) The Recipient shall insure that the sub recipient(s) shall insert in full in any contract in excess of
$2,000 which is entered into for the actual construction, alteration and/or repair, including painting and
decorating, of a treatment work under the CWSRF - financed in whole or in part from Federal funds or in
accordance with guarantees of a Federal agency or financed from funds obtained by pledge of any
contract of a Federal agency to make a loan, grant or annual contribution (except where a different
meaning is expressly indicated), and which is subject to the labor standards provisions of any of the acts
listed in § 5.1 or FY 2014 Water Resource Reform and Development Act, the following clauses:
(1) Minimum wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally
and not less often than once a week, and without subsequent deduction or rebate on any account (except
such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash
equivalents thereof) due at time of payment computed at rates not less than those contained in the wage
determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of
any contractual relationship which may be alleged to exist between the contractor and such laborers and
mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under section
1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such
laborers or mechanics, subject to the provisions of paragraph (a)(1)(iv) of this section; also, regular
contributions made or costs incurred for more than a weekly period (but not less often than quarterly)
under plans, funds, or programs which cover the particular weekly period, are deemed to be
constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid
the appropriate wage rate and fringe benefits on the wage determination for the classification of work
actually performed, without regard to skill, except as provided in §5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate specified for each
classification for the time actually worked therein: Provided that the employer's payroll records accurately
set forth the time spent in each classification in which work is performed. The wage determination
(including any additional classification and wage rates conformed under paragraph (a)(1)(ii) of this
section) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the contractor and its
subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by
the workers. Sub recipients may obtain wage determinations from the U.S. Department of Labor’s
web site, www.dol.gov.
(ii)(A) The sub recipient(s), on behalf of EPA, shall require that any class of laborers or mechanics,
including helpers, which is not listed in the wage determination and which is to be employed under the
contract shall be classified in conformance with the wage determination. The State award official shall
approve a request for an additional classification and wage rate and fringe benefits therefore only when
the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the
wage determination; and
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
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(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable
relationship to the wage rates contained in the wage determination.
(B) If the contractor and the laborers and mechanics to be employed in the classification (if known), or
their representatives, and the sub recipient(s) agree on the classification and wage rate (including the
amount designated for fringe benefits where appropriate), documentation of the action taken and the
request, including the local wage determination shall be sent by the sub recipient (s) to the State award
official. The State award official will transmit the request, to the Administrator of the Wage and Hour
Division, Employment Standards Administration, U.S. Department of Labor, Washington, DC 20210 and
to the EPA DB Regional Coordinator concurrently. The Administrator, or an authorized representative, will
approve, modify, or disapprove every additional classification request within 30 days of receipt and so
advise the State award official or will notify the State award official within the 30-day period that additional
time is necessary.
(C) In the event the contractor, the laborers or mechanics to be employed in the classification or their
representatives, and the sub recipient(s) do not agree on the proposed classification and wage rate
(including the amount designated for fringe benefits, where appropriate), the award official shall refer the
request and the local wage determination, including the views of all interested parties and the
recommendation of the State award official, to the Administrator for determination. The request shall be
sent to the EPA DB Regional Coordinator concurrently. The Administrator, or an authorized
representative, will issue a determination within 30 days of receipt of the request and so advise the
contracting officer or will notify the contracting officer within the 30-day period that additional time is
necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs
(a)(1)(ii)(B) or (C) of this section, shall be paid to all workers performing work in the classification under
this contract from the first day on which work is performed in the classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics
includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the
benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash
equivalent thereof.
(iv) If the contractor does not make payments to a trustee or other third person, the contractor may
consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated
in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has
found, upon the written request of the contractor, that the applicable standards of the Davis-Bacon Act
have been met. The Secretary of Labor may require the contractor to set aside in a separate account
assets for the meeting of obligations under the plan or program.
(2) Withholding. The sub recipient(s) shall upon written request of the EPA Award Official or an
authorized representative of the Department of Labor, withhold or cause to be withheld from the
contractor under this contract or any other Federal contract with the same prime contractor, or any other
federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the
same prime contractor, so much of the accrued payments or advances as may be considered necessary
to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the
contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to
pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site
of the work, all or part of the wages required by the contract, the (Agency) may, after written notice to the
contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension
of any further payment, advance, or guarantee of funds until such violations have ceased.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
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(3) Payrolls and basic records.
(i) Payrolls and basic records relating thereto shall be maintained by the contractor during the course of
the work and preserved for a period of three years thereafter for all laborers and mechanics working at
the site of the work. Such records shall contain the name, address, and social security number of each
such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions
or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in
section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made
and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the
wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing
benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the contractor
shall maintain records which show that the commitment to provide such benefits is enforceable, that the
plan or program is financially responsible, and that the plan or program has been communicated in writing
to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost
incurred in providing such benefits. Contractors employing apprentices or trainees under approved
programs shall maintain written evidence of the registration of apprenticeship programs and certification
of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates
prescribed in the applicable programs.
(ii)(A) The contractor shall submit weekly, for each week in which any contract work is performed, a copy
of all payrolls to the sub recipient, that is, the entity that receives the subgrant or loan from the State
capitalization grant recipient. Such documentation shall be available on request of the State recipient or
EPA. As to each payroll copy received, the sub recipient shall provide written confirmation in a form
satisfactory to the State indicating whether or not the project is in compliance with the requirements of 29
CFR 5.5(a)(1) based on the most recent payroll copies for the specified week. The payrolls shall set out
accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i),
except that full social security numbers and home addresses shall not be included on the weekly payrolls.
Instead the payrolls shall only need to include an individually identifying number for each employee (e.g.,
the last four digits of the employee's social security number). The required weekly payroll information
may be submitted in any form desired. Optional Form WH-347 is available for this purpose from the Wage
and Hour Division Web site at https://www.dol.gov/whd/forms/index.htm or its successor site. The prime
contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and
subcontractors shall maintain the full social security number and current address of each covered worker,
and shall provide them upon request to the sub recipient(s) for transmission to the State or EPA if
requested by EPA, the State, the contractor, or the Wage and Hour Division of the Department of Labor
for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a
violation of this section for a prime contractor to require a subcontractor to provide addresses and social
security numbers to the prime contractor for its own records, without weekly submission to the sub
recipient(s).
(B) Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the
contractor or subcontractor or his or her agent who pays or supervises the payment of the persons
employed under the contract and shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under § 5.5
(a)(3)(ii) of Regulations, 29 CFR part 5, the appropriate information is being maintained under § 5.5
(a)(3)(i) of Regulations, 29 CFR part 5, and that such information is correct and
complete;
(2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on
the contract during the payroll period has been paid the full weekly wages earned, without rebate,
either directly or indirectly, and that no deductions have been made either directly or indirectly from the
full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR part 3;
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
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(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe
benefits or cash equivalents for the classification of work performed, as specified in the applicable wage
determination incorporated into the contract.
(C) The weekly submission of a properly executed certification set forth on the reverse side of Optional
Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by
paragraph (a)(3)(ii)(B) of this section.
(D) The falsification of any of the above certifications may subject the contractor or subcontractor to civil
or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States
Code.
(iii) The contractor or subcontractor shall make the records required under paragraph (a)(3)(i) of this
section available for inspection, copying, or transcription by authorized representatives of the State, EPA
or the Department of Labor, and shall permit such representatives to interview employees during working
hours on the job. If the contractor or subcontractor fails to submit the required records or to make them
available, the Federal agency or State may, after written notice to the contractor, sponsor, applicant, or
owner, take such action as may be necessary to cause the suspension of any further payment, advance,
or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such
records available may be grounds for debarment action pursuant to 29 CFR 5.12.
(4) Apprentices and trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they
performed when they are employed pursuant to and individually registered in a bona fide apprenticeship
program registered with the U.S. Department of Labor, Employment and Training Administration, Office of
Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency
recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment
as an apprentice in such an apprenticeship program, who is not individually registered in the program, but
who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State
Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice.
The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be
greater than the ratio permitted to the contractor as to the entire work force under the registered
program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise
employed as stated above, shall be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any apprentice performing
work on the job site in excess of the ratio permitted under the registered program shall be paid not less
than the applicable wage rate on the wage determination for the work actually performed. Where a
contractor is performing construction on a project in a locality other than that in which its program is
registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate)
specified in the contractor's or sub contractor's registered program shall be observed. Every apprentice
must be paid at not less than the rate specified in the registered program for the apprentice's level of
progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage
determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the
apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must
be paid the full amount of fringe benefits listed on the wage determination for the applicable classification.
If the Administrator determines that a different practice prevails for the applicable apprentice
classification, fringes shall be paid in accordance with that determination. In the event the Office of
Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by
the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to
utilize apprentices at less than the applicable predetermined rate for the work performed until an
acceptable program is approved.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
G-6
s2014 5xi14
(ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the
predetermined rate for the work performed unless they are employed pursuant to and individually
registered in a program which has received prior approval, evidenced by formal certification by the U.S.
Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on
the job site shall not be greater than permitted under the plan approved by the Employment and Training
Administration. Every trainee must be paid at not less than the rate specified in the approved program for
the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the
applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of
the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full
amount of fringe benefits listed on the wage determination unless the Administrator of the W age and Hour
Division determines that there is an apprenticeship program associated with the corresponding
journeyman wage rate on the wage determination which provides for less than full fringe benefits for
apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in
a training plan approved by the Employment and Training Administration shall be paid not less than the
applicable wage rate on the wage determination for the classification of work actually performed. In
addition, any trainee performing work on the job site in excess of the ratio permitted under the registered
program shall be paid not less than the applicable wage rate on the wage determination for the work
actually performed. In the event the Employment and Training Administration withdraws approval of a
training program, the contractor will no longer be permitted to utilize trainees at less than the applicable
predetermined rate for the work performed until an acceptable program is approved.
(iii) Equal employment opportunity. The utilization of apprentices, trainees and journeymen under this part
shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as
amended and 29 CFR part 30.
(5) Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29
CFR part 3, which are incorporated by reference in this contract.
(6) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses
contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the EPA determines may by
appropriate, and also a clause requiring the subcontractors to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower
tier subcontractor with all the contract clauses in 29 CFR 5.5.
(7) Contract termination; debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for
termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR
5.12.
(8) Compliance with Davis-Bacon and Related Act requirements. All rulings and interpretations of the
Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by
reference in this contract.
(9) Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this
contract shall not be subject to the general disputes clause of this contract. Such disputes shall be
resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6,
and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its
subcontractors) and sub recipient(s), State, EPA, the U.S. Department of Labor, or the employees or their
representatives.
(10) Certification of eligibility. (i) By entering into this contract, the contractor certifies that neither it (nor he
or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to
be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
G-7
s2014 5xi14
award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29
CFR 5.12(a)(1). (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18
U.S.C. 1001.
4. Contract Provision for Contracts in Excess of $100,000.
(a) Contract Work Hours and Safety Standards Act. The sub recipient shall insert the following clauses
set forth in paragraphs (a)(1), (2), (3), and (4) of this section in full in any contract in an amount in excess
of $100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards Act.
These clauses shall be inserted in addition to the clauses required by Item 3, above or 29 CFR 4.6. As
used in this paragraph, the terms laborers and mechanics include watchmen and guards.
(1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work
which may require or involve the employment of laborers or mechanics shall require or permit any such
laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of
forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less
than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such
workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the
clause set forth in paragraph (a)(1) of this section the contractor and any subcontractor responsible
therefore shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be
liable to the United States (in the case of work done under contract for the District of Columbia or a
territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be
computed with respect to each individual laborer or mechanic, including watchmen and guards,
employed in violation of the clause set forth in paragraph (a)(1) of this section, in the sum of $25 for each
calendar day on which such individual was required or permitted to work in excess of the standard
workweek of forty hours without payment of the overtime wages required by the clause set forth in
paragraph (a)(1) of this section.
(3) Withholding for unpaid wages and liquidated damages. The sub recipient, upon written request of the
EPA Award Official or an authorized representative of the Department of Labor, shall withhold or cause to
be withheld, from any moneys payable on account of work performed by the contractor or subcontractor
under any such contract or any other Federal contract with the same prime contractor, or any other
federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by
the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of
such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set
forth in paragraph (b)(2) of this
section.
(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in
paragraph (a)(1) through (4) of this section and also a clause requiring the subcontractors to include
these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by
any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (a)(1) through (4) of
this section. (b) In addition to the clauses contained in Item 3, above, in any contract subject only to the
Contract Work Hours and Safety Standards Act and not to any of the other statutes cited in 29 CFR 5.1,
the Sub recipient shall insert a clause requiring that the contractor or subcontractor shall maintain payrolls
and basic payroll records during the course of the work and shall preserve them for a period of three
years from the completion of the contract for all laborers and mechanics, including guards and watchmen,
working on the contract. Such records shall contain the name and address of each such employee,
social security number, correct classifications, hourly rates of wages paid, daily and weekly number of
hours worked, deductions made, and actual wages paid. Further, the Sub recipient shall insert in any
such contract a clause providing hat the records to be maintained under this paragraph shall be made
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT G – DAVIS-BACON REQUIREMENTS
G-8
s2014 5xi14
available by the contractor or subcontractor for inspection, copying, or transcription by authorized
representatives of the (write the name of agency) and the Department of Labor, and the contractor or
subcontractor will permit such representatives to interview employees during working hours on the job.
5. Compliance Verification.
(a) The sub recipient shall periodically interview a sufficient number of employees entitled to DB
prevailing wages (covered employees) to verify that contractors or subcontractors are paying the
appropriate wage rates. As provided in 29 CFR 5.6(a)(3), all interviews must be conducted in confidence.
The sub recipient must use Standard Form 1445 (SF 1445) or equivalent documentation to memorialize
the interviews. Copies of the SF 1445 are available from EPA on request.
(b) The sub recipient shall establish and follow an interview schedule based on its assessment of the
risks of noncompliance with DB posed by contractors or subcontractors and the duration of the contract or
subcontract. Sub recipients must conduct more frequent interviews if the initial interviews or other
information indicated that there is a risk that the contractor or subcontractor is not complying with DB.
Sub recipients shall immediately conduct interviews in response to an alleged violation of the prevailing
wage requirements. All interviews shall be conducted in confidence.
(c) The sub recipient shall periodically conduct spot checks of a representative sample of weekly payroll
data to verify that contractors or subcontractors are paying the appropriate wage rates. The sub recipient
shall establish and follow a spot check schedule based on its assessment of the risks of noncompliance
with DB posed by contractors or subcontractors and the duration of the contract or subcontract. At a
minimum, if practicable, the sub recipient should spot check payroll data within two weeks of each
contractor or subcontractor’s submission of its initial payroll data and two weeks prior to the completion
date the contract or subcontract. Sub recipients must conduct more frequent spot checks if the initial spot
check or other information indicates that there is a risk that the contractor or subcontractor is not
complying with DB. In addition, during the examinations the sub recipient shall verify evidence of fringe
benefit plans and payments there under by contractors and subcontractors who claim credit for
fringe benefit contributions.
(d) The sub recipient shall periodically review contractors and subcontractors use of apprentices and
trainees to verify registration and certification with respect to apprenticeship and training programs
approved by either the U.S Department of Labor or a state, as appropriate, and that contractors and
subcontractors are not using disproportionate numbers of, laborers, trainees and apprentices. These
reviews shall be conducted in accordance with the schedules for spot checks and interviews
described in Item 5(b) and (c) above.
(e) Sub recipients must immediately report potential violations of the DB prevailing wage requirements to
the EPA DB contact listed above and to the appropriate DOL Wage and Hour District Office listed at
http://www.dol.gov/whd/am erica2.htm.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT H – COMPLIANCE WITH CROSS-CUTTING STATE AUTHORITIES
H-1
s2014 5xi14
1. CALIFORNIA DEBT INVESTMENT ADVISORY COMMISSION (CDIAC)
Where Recipient is a public entity, Recipient acknowledges its responsibility to file debt obligations with
the CDIAC. Recipient understands that CDIAC has waived filing fees for State Water Board SRF debt.
2. COMPLIANCE WITH STATE REQUIREMENTS
Recipient represents that it complies with the following conditions precedent and shall continue to
maintain compliance:
(1) Water Conservation
The Recipient certifies that it complies with and shall continue to comply with any applicable
water conservation requirements, including regulations in Division 3 of Title 23 of the California
Code of Regulations.
(2) Monthly Water Diversion Reporting
If Recipient is a water diverter, Recipient must maintain compliance with Water Code section
5103, subdivision (e)(2)(A) by submitting monthly diversion reports to the Division of Water Rights
of the State Water Resources Control Board.
(3) Public Works Contractor Registration with Department Of Industrial Relations
To bid for public works contracts, Recipient and Recipient’s subcontractors must register with the
Department of Industrial Relations as required by Labor Code sections 1725.5 and 1771.1.
(4) Volumetric Pricing & Water Meters
If Recipient is an “urban water supplier” as defined by Water Code section 10617, Recipient must
charge each customer for actual water volume measured by water meter according to the
requirements of Water Code sections 526 and 527. Section 527 further requires that such
suppliers not subject to section 526 install water meters on all municipal and industrial service
connections within their service area by 2025.
(5) Urban Water Management Plan
If Recipient is an “urban water supplier” as defined by Water Code section 10617, the Recipient
certifies that this Project complies with the Urban Water Management Planning Act (Water Code,
§ 10610 et seq.). This shall constitute a condition precedent to this Agreement.
(6) Urban Water Demand Management
If Recipient is an “urban water supplier” as defined by Water Code section 10617, Recipient must
comply with water conservation measures established by SBx7-7. (Water Code, Sec. 10608.56.)
(7) Delta Plan Consistency Findings
If Recipient is a state or local public agency and the proposed action is covered by the Delta Plan,
Recipient must submit certification of project consistency with the Delta Plan to the Delta
Stewardship Council according to the requirements of Water Code section 85225 and California
Code of Regulations, title 23, section 5002.
City of South San Francisco
Agreement No.: SWRCB0000000000D180100400
Project No.: C-06-8033-110
EXHIBIT H – COMPLIANCE WITH CROSS-CUTTING STATE AUTHORITIES
H-2
s2014 5xi14
(8) Agricultural Water Management Plan Consistency
If Recipient is an agricultural water supplier as defined by Water Code section 10608.12,
Recipient must comply with Agricultural Water Management Planning requirements as mandated
by Water Code section 10852.
(9) Charter City Project Labor Requirements
If Recipient is a charter city as defined in Labor Code section 1782, subdivision (d)(2), Recipient
will comply with the requirements of Labor Code section 1782 and Public Contract Code section
2503 as discussed in the following subparts (1) and (2).
(a) Prevailing Wage
Recipient certifies that it is eligible for state funding assistance notwithstanding Labor
Code section 1782.
Specifically Recipient certifies that no charter provision nor ordinance authorizes a
construction project contractor not to comply with Labor Code’s prevailing wage rate
requirements, nor, within the prior two years (starting from January 1, 2015 or after) has
the city awarded a public works contract without requiring the contractor to comply with
such wage rate requirements according to Labor Code section 1782.
(b) Labor Agreements
Recipient certifies that no charter provision, initiative, or ordinance limits or constrains the
city’s authority or discretion to adopt, require, or utilize project labor agreements that
include all the taxpayer protection antidiscrimination provisions of Public Contract Code
section 2500 in construction projects, and that Recipient is accordingly eligible for state
funding or financial assistance pursuant to Public Contract Code section 2503.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1016 Agenda Date:12/12/2018
Version:1 Item #:8.
A report regarding a resolution approving a Declaration of Shelter Crisis pursuant to the California Homeless
Emergency Aid Program authorized by SB 850 and the 2018-2019 Budget Act (Chapter 48,Statutes of 2018).
(Eliza Manchester, Special Projects Manager)
RECOMMENDATION
It is recommended that City Council adopt a resolution approving a Declaration of Shelter Crisis at the
location of the Samaritan House Safe Harbor Shelter in South San Francisco to allow the Samaritan
House to apply for Homeless Emergency Aid Program (HEAP) funding.
BACKGROUND/DISCUSSION
HEAP Funding
On November 28,2018,a study session was held for the City Council to receive information about the HEAP
funding opportunity offered by the state’s Homeless Coordinating and Financing Council (HCFC).The $500
million block grant program was designed to provide funding to Continuums of Care (CoCs)and large cities
with populations over 330,000 to address the homelessness crisis throughout California,as authorized by SB
850.
For the City of South San Francisco,the San Mateo County Human Services Agency (HSA)serves as the CoC
lead agency and is responsible for applying for HEAP funding for the County of San Mateo.The CoC is
potentially eligible to receive $4.9 million in HEAP funding.The grant application acceptance period is
currently open and will close on December 31,2018.As specified in SB 850,receipt of program funding is
based on a public agency’s proportionate share of total homeless population based on the 2017 homeless Point
in Time (PIT)count,also known as the One Day Homeless Count,which is conducted biannually.(Health &
Saf. Code §50213(b).)
The HSA identified 55 homeless persons living in South San Francisco in 2015 and 33 homeless persons in
2017.There were 1,253 homeless persons identified throughout San Mateo County in 2017 with more than half
of people unsheltered living on streets,in cars,in RVs,in tents/encampments and less than half of people living
in emergency shelters and transitional housing programs.The 2017 results show a 16%decrease in the overall
homeless count compared to 2015,with the biggest decreases made in reduced numbers of people living on the
streets and in encampments but increased numbers of people living in cars and RVs.The San Mateo County
2017 One Day Homeless Count Executive Summary is included as Attachment 1.
Shelter Crisis Declaration
One of the HEAP requirements is that a shelter crisis declaration be adopted by the respective City Council,no
later than December 28,2018,in order for a place-based homeless program within the city to be considered
eligible to receive HEAP funding.The Samaritan House provides a place-based homeless program in South San
Francisco called Safe Harbor Shelter that serves adults and youths and would be eligible to receive a portion of
the HEAP funding available in our county,if the City of South San Francisco adopts a resolution to declare a
shelter crisis.
There are three important implications of passing a declaration of a shelter crisis.First,a city is immune fromCity of South San Francisco Printed on 12/6/2018Page 1 of 3
powered by Legistar™
File #:18-1016 Agenda Date:12/12/2018
Version:1 Item #:8.
There are three important implications of passing a declaration of a shelter crisis.First,a city is immune from
liability for ordinary negligence that may arise in providing emergency housing.(Gov.Code §8698.1(a).)
Second,with respect only to additional public facilities open to the homeless pursuant to the shelter crisis
declaration,state and local regulations regarding housing,health,or safety are suspended to ensure the shelter
crisis is mitigated.(Gov.Code §8698.1(b).)In place of such standards,political subdivisions may enact
minimal health and safety standards that operate during the housing emergency.Third,once a shelter crisis is
declared,a city “may allow persons unable to obtain housing to occupy designated public facilities during the
duration of the state of emergency.”(Gov.Code §8698.2(b).)A “public facility”includes parks,schools,and
vacant or underutilized facilities which are owned, operated, leased, and/or maintained by a city.
If the City Council chooses to adopt a shelter crisis declaration,staff has recommended that the resolution limit
the declaration to the location of the Samaritan House so that the City’s local standards of housing,health,or
safety shall remain in effect. (Gov. Code § 8698.2(a)(2); 869821(b).)
Thus far,the cities of San Mateo and East Palo Alto have declared a Shelter Emergency and the City of
Redwood City is expected to declare this month.
Samaritan House Safe Harbor Shelter
Samaritan House operates Safe Harbor Shelter (a 90 bed facility),which is housed in the City of South San
Francisco and serves 566 unduplicated individuals,265 of which identified being from South San Francisco.
These individuals are by nature of needing emergency shelter,homeless.Each day,the Life Moves Homeless
Outreach teams identify people who are assessed through the Samaritan House Coordinated Entry System and
are defined (based on the HUD definition) as being homeless.
The Samaritan House Diversion team works with individuals needing housing assistance to help identify
resources to divert them from shelter and into a more stable housing situation.When that option is not available
and the person is identified as truly homeless and vulnerable they are placed into an emergency shelter where
work can be done to assist them to find permanent housing.In the current affordable housing climate,this
remains a very difficult task as there is not enough affordable housing to assist low wage earners with complex
needs for support.The demand for emergency shelter beds exceeds the current supply.Samaritan House reports
there are currently 45 individuals who are currently waiting for a shelter bed,18 of which identify being from
South San Francisco.
Samaritan House has requested that the City declare a Shelter Crisis,thereby opening the door for Samaritan
House to gain access (upon approval from the state and submission of an RFP to the County)to the allocated
$4.9 million dollars in HEAP funding the San Mateo County’s HSA will seek to attract.Specifically,in support
of its goal to right size the number of beds needed in the County and City,and to serve those waiting for an
emergency shelter bed,Safe Harbor will propose an expansion of its current facility’s mezzanine area to add up
to 15 shelter beds.Samaritan House also has identified capital project needs that include HVAC,plumbing,and
electric upgrades as preventative maintenance for the facility.To better serve senior citizens,they also propose
replacing our current lift system with a full elevator.Samaritan House represents that none of the potential
projects for Safe Harbor will expand beyond the exterior of the existing structure or property,thus not
impacting the area visibly.An exception may be an external fire escape attached to the building.Any or all of
these projects will be proposed for use of HEAP funding.
FISCAL IMPACT
There is no fiscal impact at this time.
City of South San Francisco Printed on 12/6/2018Page 2 of 3
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File #:18-1016 Agenda Date:12/12/2018
Version:1 Item #:8.
CONCLUSION
Adoption of a resolution approving a Declaration of Shelter Crisis at the location of the Samaritan House Safe
Harbor Shelter will allow the Samaritan House the opportunity to receive HEAP funding in order to make
improvements to the facility and improve care for clients.
Attachments: San Mateo County 2017 One Day Homeless Count Executive Summary
City of South San Francisco Printed on 12/6/2018Page 3 of 3
powered by Legistar™
SAN MATEO COUNTY
ONE DAY HOMELESS COUNT
AND SURVEY
EXECUTIVE SUMMARY
May 2017
S A N M A T E O C O U N T Y H U M A N S E R V I C E S A G E N C Y
E X E C U T I V E S U M M A R Y
ONE DAY HOMELESS COUNT AND SURVEY, MAY 2017 1
2017 SAN MATEO COUNTY ONE DAY
HOMELESS COUNT AND SURVEY
This executive summary provides an overview of key results from the 2017 San Mateo County One Day
Homeless Count and Survey (“count”). The San Mateo County Human Services Agency’s Center on
Homelessness coordinates the count in collaboration with community and County partners. The 2017 count
was conducted in the early morning hours of January 26, 2017. Approximately 350 volunteers consisting of
community-based providers, members of the public, and County staff, assisted by homeless guides, fanned out
by foot and car to conduct an observational count and surveys of homeless persons observed in each census
tract in the County. The County conducts the count every two years and the results provide one source of data,
among many others, to help the County and its partners assess how to best serve homeless households and
assist them with returning to housing as quickly as possible. The results are also submitted to the United
States Department of Housing and Urban Development (HUD), which then compiles information about the
homeless counts nationwide.
NUMBER OF HOMELESS PEOPLE
The 2017 count determined that there were 1,253 homeless people in San Mateo County on the night of
January 25, 2017 comprised of:
• 637 unsheltered homeless people (living on streets, in cars, in RVs, in tents/encampments) and,
• 616 sheltered homeless people (in emergency shelters and transitional housing programs).
The 2017 results show a 16% decrease in the overall homeless count compared to 2015, with the biggest
decreases made in reduced numbers of people living on the streets and in encampments.
The table below provides information on the number of homeless people, including both sheltered and
unsheltered people, from the counts from 2009 to 2017.
Homeless Count Over Time
There was an 18% decrease in the number of unsheltered people in 2017 compared to 2015. The decrease
was accounted for by fewer people being counted on the street (a 62% decrease) and tents (a 30% decrease),
although there was an increase in the number of people counted in RVs (a 44% increase) and in the number of
people in cars (a 25% increase).
1,547
2009
744
803
1,861
2011
699
1,162
2,002
2013
703
1,299
1,483
2015
708
775
1,253
2017
616
637
• Unsheltered
• Sheltered
S A N M A T E O C O U N T Y H U M A N S E R V I C E S A G E N C Y
E X E C U T I V E S U M M A R Y
ONE DAY HOMELESS COUNT AND SURVEY, MAY 2017 2
The unsheltered count also included information about the locations where unsheltered people slept on the
previous night: on the street, in cars, in RVs, or in tents/encampments.
The sheltered count also decreased in comparison to 2015, with a 13% reduction in the number of sheltered
homeless people. The total number of sheltered people went down from 708 in 2015 to 616 in 2017, with
decreases shown in both the number of people in emergency shelter (a 17% decrease) and transitional housing
(an 11% decrease).
A major change that impacted the count of people in emergency shelter from 2015 to 2017 was the removal of
the Mental Health Residential Rehabilitation Treatment Program -Domiciliary Care for Homeless Veterans
(VADOM Program), which is a program of the United States Department of Veterans Affairs (VA). HUD issued
instructions to no longer include the VADOM in the emergency shelter count after 2015. Another major impact
to the reduction in the emergency shelter count was a lower number of persons in the M otel Voucher Program.
The reduction of persons in transitional housing is due to the reclassification of the Health Care for Homeless
Veterans (HCHV) beds. In 2015, HCHV beds were classified as transitional housing beds but in 2017 the
HCHV beds were classified as emergency shelter beds in order to align with the VA and HUD classification.
Therefore, these beds shifted from being counted as transitional housing beds to emergency shelter beds.
NUMBER OF HOMELESS PEOPLE IN INSTITUTIONS
The count also collected data in a variety of institutions on the night of January 25, 2017, including hospitals,
the County correctional facility, and inpatient alcohol and drug treatment programs, to determine the number of
people who were homeless upon entry. The data showed that the number of people who were homeless upon
entry to the institution was 298, up by 3.1% from the 289 reported in 2015.
In previous counts in San Mateo County, the institutions count was included in the sheltered count. Starting with
this 2017 count report, data from institutions has now been removed from the sheltered count and is being
reported separately. In order to provide trend data over time, the institutions count has been removed from the
sheltered count in all data in this report, including data from previous years.
20%
31%34%
15%
Locations of Unsheltered Persons in 2017 Count
n=637
People in RVs
(218)People in cars
(197)
People in tents/encampments
(95)People on streets
(127)
S A N M A T E O C O U N T Y H U M A N S E R V I C E S A G E N C Y
E X E C U T I V E S U M M A R Y
ONE DAY HOMELESS COUNT AND SURVEY, MAY 2017 3
While data collected via the institutions count is used for local planning, it is not included in the data submitted
to HUD, therefore this change aligns the data in this report with the data submitted to HUD.
NUMBER OF HOMELESS HOUSEHOLDS
The 1,253 homeless people (including both sheltered and unsheltered) counted comprised 902 households.
Overall, the number of homeless households decreased by 35%, with a substantial decrease in adult only
households, as well as a decrease in family households.
The number of homeless unsheltered families decreased by 48%, from 35 families in 2015 to 19 families in
2017.
COMPARISON OVER TIME OF HOMELESS PERSONS
The table below provides information about the count since 2009. The trend shows that the total number of
people is at its lowest count since 2009. After 2009, there were increases in 2011 and 2013, but a steady
decrease from 2013 through 2017.
LOCATION
2009
2011
2013
2015
2017
NET CHANGE
(2015 TO
2017)
% CHANGE
(2015 TO
2017)
Unsheltered Count
People on streets 422 466 353 331 127 -204 -62%
People in cars 96 126 231 157 197 40 25%
People in RVs 170 246 392 151 218 67 44%
People in
tents/encampments 115 324 323 136 95 -41 -30%
Subtotal
Unsheltered Count 803 1,162 1,299 775 637 -138 -18%
Sheltered Count
People in
Emergency Shelters 341 258 272 254 211 -43 -17%
People in
Transitional Housing 403 441 431 454 405 -49 -11%
Subtotal
Sheltered Count* 744 699 703 708 616 -92 -13%
Total Homeless People 1,547 1,861 2,002 1,483 1,253 -230 -16%
*does not include institutions count
Although the sheltered count has varied over time (including shifts due to HUD’s definitional changes), it is the
unsheltered count that has largely contributed to the overall decline in the total number of homeless people in
San Mateo County. Specifically, in the 2017 count, the number was 637, 51% less than its highest of 1,299 in
2013.
S A N M A T E O C O U N T Y H U M A N S E R V I C E S A G E N C Y
E X E C U T I V E S U M M A R Y
ONE DAY HOMELESS COUNT AND SURVEY, MAY 2017 4
GEOGRAPHIC BREAKDOWN
2017 Distribution of Unsheltered Homeless People by City
The following chart summarizes the geographic distribution of the unsheltered homeless people who were
counted in 2017 and the change from previous counts. There were several cities with fewer people counted and
an almost equal number where the homeless population increased.
CITY
2009
COUNT
2011
COUNT
2013
COUNT
2015
COUNT
2017
COUNT
NET
CHANGE
(2015-2017)
% CHANGE
(2015-2017)
Airport 4 9 5 1 3 2 200%
Atherton 0 1 0 1 0 -1 -100%
Belmont 5 1 43 11 3 -8 -73%
Brisbane 1 0 34 21 19 -2 -10%
Burlingame 8 3 13 7 21 14 200%
Colma 0 1 7 3 1 -2 -67%
Daly City 49 44 27 32 17 -15 -47%
East Palo Alto 204 385 119 95 98 3 3%
Foster City 0 0 7 0 6 6 NA
Half Moon Bay 19 41 114 84 43 -41 -49%
Hillsborough 0 0 0 0 0 0 0%
Menlo Park 25 72 16 27 47 20 74%
Millbrae 1 1 21 8 7 -1 -13%
Pacifica 16 95 150 63 112 49 78%
Portola Valley 3 16 2 0 1 1 NA
Redwood City 220 233 307 223 94 -129 -58%
San Bruno 34 14 99 8 26 18 225%
San Carlos 11 9 10 20 28 8 40%
San Mateo 99 68 103 82 48 -34 -41%
South San Francisco 7 122 172 55 33 -22 -40%
Unincorporated 95 47 46 32 30 -2 -6%
Coastside 22 22 0
Central 0 0 0
North 0 3 3
South 10 5 -5
Woodside 2 0 7 2 0 -2 -100%
Total 803 1,162 1,299 775 637 -138 -18%
S A N M A T E O C O U N T Y H U M A N S E R V I C E S A G E N C Y
E X E C U T I V E S U M M A R Y
ONE DAY HOMELESS COUNT AND SURVEY, MAY 2017 5
CONCLUSION
The number of homeless persons decreased from the 2015 count to the 2017 count , including a significant
decrease in the number of unsheltered people. The County and its partner agencies will continue to implement
strategies identified in the strategic plan to address homelessness, using data from the count and many other
data sources to help guide implementation. The County’s Strategic Plan to End Homelessness can be found
through the link at the bottom of the page here: http://hsa.smcgov.org/center-homelessness.
Published by the County of San Mateo Human Services Agency.
Data analysis by Focus Strategies.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1017 Agenda Date:12/12/2018
Version:1 Item #:8a.
Resolution approving a Declaration of Shelter Crisis pursuant to the California Homeless Emergency Aid
Program authorized by SB 850 and the 2018-2019 Budget Act (Chapter 48, Statutes of 2018).
WHEREAS, California’s Governor Edmund G. Brown, Jr., and the members of the California Legislature have
recognized the urgent and immediate need for funding at the local level to combat homelessness; and
WHEREAS, the Governor and Legislature have provided funding to local governments under the Homeless
Emergency Aid Program (“HEAP”) as part of SB 850 and the 2018-2019 Budget Act (Chapter 48, Statutes of
2018 and Government Code § 8698.2); and
WHEREAS, the Governor and Legislature require jurisdictions seeking an allocation through the Homeless
Emergency Aid Program to declare a Shelter Crisis, pursuant to Government Code § 8698.2; and
WHEREAS, the City of South San Francisco (“City”) has developed a homeless plan and undertaken multiple
efforts at the local level to combat homelessness, including supporting efforts of the Samaritan House; and
WHEREAS, the City must adopt a declaration of a shelter crisis in order for the Samaritan House to be eligible
to receive funds from the San Mateo County Human Services Agency, which serves as the City’s Continuum of
Care; and
WHEREAS; according to the 2017 homeless Point in Time (PIT) count, also known as the One Day Homeless
Count, the City finds that 33 persons within the City of South San Francisco are living without shelter and
1,253 persons within the County of San Mateo are living without shelter; and
WHEREAS, the Samaritan House currently serves approximately 566 individuals with 265 individuals
identified as being from South San Francisco; and
WHEREAS, the Samaritan House operates a Safe Harbor Shelter, which is a 90 bed facility, and seeks to add
up to 15 shelter beds because the demand for emergency shelter beds exceeds the current supply; and
WHEREAS, 45 individuals are currently on a waiting list for a shelter bed at the Samaritan House, and 18 of
those individuals have identified as being from South San Francisco; and
WHEREAS, the Samaritan House has seen a 16% increase in the number of displaced seniors from 2017 to
2018, and seeks to replace its elevator to serve those with physical impairments; and
WHEREAS; the City finds that the number of homeless is significant and these persons are without the ability
to obtain shelter; and
City of South San Francisco Printed on 1/17/2019Page 1 of 2
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File #:18-1017 Agenda Date:12/12/2018
Version:1 Item #:8a.
WHEREAS; the City finds that the health and safety of unsheltered persons in the City of South San Francisco
is threatened by lack of shelter; and
WHEREAS, the City is making a declaration of a shelter crisis limited to the current or future location, if it
should move due to unforeseen circumstances, of the Samaritan House pursuant to Government Code Section
8698.2(a)(2); and
WHEREAS, the City’s local standards of housing, health, or safety shall remain in effect notwithstanding
Government Code Section 8698.1(b); and
WHEREAS, the City is committed to combatting homelessness and augmenting a continuum of shelter and
service options for those living without shelter in our communities;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco, that the
foregoing recitals are true, correct, and incorporated herein by reference.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco, that a shelter crisis,
limited to the current or future location if it should move due to unforeseen circumstances, of the Samaritan
House pursuant to Government Code §8698.2 exists in South San Francisco for the sole purpose of enabling
qualified entities within South San Francisco to receive Homeless Emergency Aid Program funding and
authorizes the City of South San Francisco’s participation in the Homeless Emergency Aid Program.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1093 Agenda Date:12/12/2018
Version:1 Item #:9.
Report regarding a resolution authorizing the acceptance of a $50,000 donation from Genentech,Inc.towards
the installation of a “Birthplace of Biotechnology”sign in the median at Oyster Point Boulevard and Veterans
Boulevard and amending the Public Works Department Fiscal Year 2018-19 Operating Budget pursuant to
budget amendment #19.033.(Eunejune Kim, Director of Public Works/City Engineer)
RECOMMENDATION
It is recommended that the City Council adopt a resolution accepting a donation in the amount of
$50,000 to the City of South San Francisco from Genentech,Inc.towards the installation of a “Birthplace
of Biotechnology”sign in the median at Oyster Point Boulevard and Veterans Boulevard and amending
the Public Works Department Fiscal Year 2018-19 Operating Budget pursuant to budget amendment
#19.033.
BACKGROUND/DISCUSSION
Genentech,Inc.,originally sponsored two “South San Francisco -Birthplace of Biotechnology”signs;one
installed in the median at the intersection of Grand Avenue and East Grand Avenue and one in the median at the
intersection of Gateway Boulevard and Veterans Boulevard.
In January 2017,the sign installed at the intersection of Gateway Boulevard and Veterans Boulevard was
damaged beyond repair as the result of a single vehicle accident.At the time,staff was unsuccessful in locating
the original fabricator of the sign, or the process by which the installation was funded.
In November of 2018,Genentech,Inc.reached out to staff and offered to donate $50,000 toward the fabrication
and installation of a replacement sign.The offer from Genentech,Inc.is predicated on the donation occurring
before the end of their fiscal year; December 31, 2018.
Acceptance of the $50,000 donation from Genentech,Inc.will allow the city to contract for the construction of
a replacement sign using the remaining installation at Grand Avenue and East Grand Avenue as a reference.
Public Works and Parks and Recreation staff will coordinate any site preparation necessary to facilitate the
installation. Any material or staff time in support of this project will be funded by the existing operating budget.
FISCAL IMPACT
Funds from this donation will be used to create plans,specifications and to contract with a fabricator to create a
new “South San Francisco -Birthplace of Biotechnology”sign.The budget amendment 19.033 will increase
the Public Works revenue budget and the expense budget for FY 2018-19.
CONCLUSION
Accepting the donation of $50,000 and amending the FY 2018-19 Public Works operating budget will allow
staff to develop plans,specifications,fabricate and install a new “South San Francisco -Birthplace of
Biotechnology” sign.
Attachments:
City of South San Francisco Printed on 12/6/2018Page 1 of 2
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File #:18-1093 Agenda Date:12/12/2018
Version:1 Item #:9.
1.Letter from Genentech for Birthplace of Biotechnology Sign on Oyster Point
City of South San Francisco Printed on 12/6/2018Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1094 Agenda Date:12/12/2018
Version:1 Item #:9a.
Resolution authorizing the acceptance of a $50,000 donation from Genentech,Inc.towards the installation of a
“Birthplace of Biotechnology”sign in the median at Oyster Point Boulevard and Veterans Boulevard and
amending the Public Works Department Fiscal Year 2018-19 Operating Budget pursuant to budget amendment
#19.033.
WHEREAS,Genentech,Inc.has long been an active community partner with the City of South San Francisco;
and
WHEREAS,Genentech,Inc.originally sponsored the “Birthplace of Biotechnology”signs installed at the
intersections of Grand Avenue and East Grand Avenue and Oyster Point Boulevard and Veterans Boulevard;
and
WHEREAS,the “Birthplace of Biotechnology”sign at the intersection of Oyster Point Boulevard and Veterans
Boulevard was destroyed by a vehicle accident in January 2017; and
WHEREAS,the City shall be responsible for all site preparation work and the donation will be used to fund the
fabrication of a new sign and installation; and
WHEREAS, staff recommends the acceptance of this donation in the amount of $50,000 from Genentech, Inc.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby
accepts a $50,000 donation from Genentech Inc.
BE IT FURTHER RESOLVED that the City Council approves budget amendment 19.033 amending the Fiscal
Year 2018-19 Public Works operating budget.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related
actions consistent with the intention of the Resolution.
*****
City of South San Francisco Printed on 1/17/2019Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1097 Agenda Date:12/12/2018
Version:1 Item #:10.
Motion to approve the Minutes for the meetings of September 26, 2018 and November 28, 2018.
City of South San Francisco Printed on 12/6/2018Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1089 Agenda Date:12/12/2018
Version:2 Item #:11.
Motion confirming payment registers for December 12,2018.(Richard Lee,
Director of Finance)
The payments shown in the attached payment register are accurate and sufficient
funds were available for payment (payroll items excluded).
Attachment: Payment Register
City of South San Francisco Printed on 12/6/2018Page 1 of 1
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Payment Listing by Department for City Council Review
Payments issued between and11/19/2018 12/2/2018
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
CITY ATTORNEY
MEYERS, NAVE, RIBACK 11/20/2018 2719832018090353 E 100-04110-5003 10,703.50 PROF SRVCS THROUGH 09/30/2018 - KASHIWA F
Payments issued for CITY ATTORNEY $10,703.50
CITY CLERK
ADVANCED BUSINESS FORMS 11/28/2018 27204330584 E 100-02110-5020 402.50 1000 LABELS, ROUND CORNERED INPRINT IN REF
CORODATA RECORDS MANAGEMENT IN11/28/2018 272068RS3024662 E 100-02110-5001 843.37 RECORD STORAGE FROM 10/1/18 THROUGH 10/
DAILY JOURNAL CORPORATION 11/28/2018 272073B3184379 E 100-02110-5062 211.76 NOTICE OF NOMINEES AND MEASURES-CHINESE
LISA MICHELLE POPE 11/28/2018 272122181111 E 100-02110-5024 62.50 TRANSCRIPTION SERVICES FOR NOVEMBER 5, 20
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052053043 E 100-02110-5020 151.37 OFFICE SUPPLIES
Payments issued for CITY CLERK $1,671.50
CITY COUNCIL
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052053054/3955566E 100-01110-5020 32.75 CMO OFFICE SUPPLIES
11/28/2018 2721378052053054/3955566E 100-01110-5020 180.19 CMO OFFICE SUPPLIES
11/28/2018 2721378052053054/3955566E 100-01110-5020 49.04 CMO OFFICE SUPPLIES
11/28/2018 2721378052053054/3955566E 100-01110-5020 81.66 CMO OFFICE SUPPLIES
Payments issued for CITY COUNCIL $343.64
CITY MANAGER
ADVANCED BUSINESS FORMS 11/28/2018 27204330587 E 100-05110-5025 78.21 MF: BUSINESS CARDS X 500
CITY OF REDWOOD CITY 11/28/2018 272066BR50081 E 100-05110-5033 50.00 NO SHOW FEE FOR BUSINESS WRITING FOR RESU
ENVISIO SOLUTIONS INC 11/28/2018 272082130622 E 100-05110-5033 848.28 TRAVEL EXPENSES FOR 2-DAY OPERATIONAL PLA
MIKE FUTRELL 11/28/2018 2720869/24-11/9/2018 E 100-05110-5031 180.01 MF: EXPENSE REIMBURSEMENT 9/26 TO 11/9/18
OFFICETEAM INC 11/28/2018 27211452055360 E 100-05110-5005 273.16 TEMP HIRE FOR SFO NOISE INSULATION PROGRA
POSTMASTER- LINDEN OFFICE 11/20/2018 272002PERMIT #138 E 100-05110-5027 4,045.00 POSTAGE - CITYWIDE NEWSLETTERS NOV 2018
SAN MATEO CTY HARBOR DISTRICT 11/30/2018 272222I18-017 E 100-05110-5005 7,285.45 MARINA FUEL DOCK GAS LINE REPAIR, HARBOR
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052053054/3955566E 100-05110-5020 32.75 CMO OFFICE SUPPLIES
11/28/2018 2721378052053054/3955566E 100-05110-5020 180.20 CMO OFFICE SUPPLIES
11/28/2018 2721378052053054/3955566E 100-05110-5020 19.99 CMO OFFICE SUPPLIES
11/28/2018 2721378052053054/3955566E 100-05110-5020 23.24 CMO OFFICE SUPPLIES
Monday, December 3, 2018 Page 1 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
CITY MANAGER
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052053054/3955566E 100-05110-5020 49.04 CMO OFFICE SUPPLIES
11/28/2018 2721378052053054/3955566E 100-05110-5020 81.67 CMO OFFICE SUPPLIES
Payments issued for CITY MANAGER $13,147.00
COMMUNICATIONS
SARKIS SIGNS 11/28/2018 2721288296 E 100-05130-5025 1,270.09 BREEZEWAY BANNER FOR SMALL BUSINESSES IN
Payments issued for COMMUNICATIONS $1,270.09
ECONOMIC & COMMUNITY DEVELOPMENT
ADVANCED BUSINESS FORMS 11/30/2018 27216230583 E 100-10520-5025 317.20 BUSINESS CARDS FOR BUILDING STAFF
BAIRD + DRISKELL COMM PLANNING11/30/2018 2721701079 E 100-10115-5005 1,820.00 FY 18-19 BAIRD & DRISKELL SERVICE AGREEMEN
CITY OF REDWOOD CITY 11/28/2018 272066BR50090 E 100-10110-5033 50.00 NO SHOW FEE FOR HOW TO TALK FINANCE WOR
CORA 11/30/2018 2721827279 E 222-10350-5063 8,997.34 FY 18-19 CDBG GRANT WITH CORA
CSG CONSULTANTS INC 11/30/2018 27218321371 E 100-10520-5005 2,210.00 BUILDING INSPECTION SERVICES GENENTECH 20
11/30/2018 27218321372 E 100-10520-5005 5,525.00 BUILDING INSPECTION SERVICES GENENTECH 20
11/30/2018 27218321734 E 100-10520-5005 4,845.00 BUILDING INSPECTION SERVICES GENENTECH 20
11/30/2018 27218321735 E 100-10520-5005 1,445.00 BUILDING INSPECTION SERVICES GENENTECH 20
DUNCAN SOLUTIONS INC. 11/30/2018 272185T711510021388 E 100-10520-5031 75.00 BRIDGE TOLL VIOLATION ACCT #60542913
11/30/2018 272185T711796901689 E 100-10520-5031 75.00 BRIDGE TOLL VIOLATION ACCT #68669709
EL CONCILIO OF SAN MATEO COUNT11/30/2018 2721887309 E 222-10343-5063 5,354.27 FY 18-19 CDBG GRANT WITH EL CONCILIO OF SA
ELIZA MANCHESTER 11/28/2018 27210404/26/17 E 100-10110-5031 63.30 REIMB-MILEAGE/PARKING FOR SF BUS TIMES FO
FEDEX 11/20/2018 2719566-343-16142 E 222-10310-5020 29.53 CDBG GRANT AGRMT & FUNDING APPROVAL TO
HEART OF SAN MATEO COUNTY 11/28/2018 272093351 E 241-10880-5005 20,932.00 HOUSING ENDOWMENT & REG TRUST MBRSHIP
HIP HOUSING INC. 11/30/2018 2721967267 E 222-10350-5063 3,544.58 FY 18-19 CDBG GRANT WITH HIP HOUSING
JULIE BARNARD 11/30/2018 27217211/26/18 E 100-10115-5031 41.66 JB: OVERSIGHT BOARD RWC
LEGAL AID SOCIETY OF SAN MATEO11/30/2018 2722047333 E 222-10350-5063 4,144.21 FY 18-19 CDBG GRANT WITH LEGAL AID SOCIETY
LISA MICHELLE POPE 11/20/2018 272001181030 E 100-10410-5025 187.50 MINUTES TRANSCRIPTION FOR PC 10.18.2018
MEYERS, NAVE, RIBACK 11/20/2018 2719832018090336 E 270-10415-5003 542.30 PROF SERV THRU 9/30/18 - 405.1223 CUNEO PR
11/20/2018 2719832018090341 E 270-10415-5003 945.80 PROF SERV THRU 9/30/18 - 405.1270 - 213 EAST
11/20/2018 2719832018090344 E 270-10415-5003 630.00 PROF SERV THRU 9/30/18 - 405.1282 SUMMERHI
11/20/2018 2719832018090345 E 270-10415-5003 940.40 PROF SERV THRU 9/30/18 - 405.1283 OUTFRONT
11/20/2018 2719832018090352 E 270-10415-5003 630.00 PROF SERV THRU 9/30/18 - 405.1296 - 180 EL CA
Monday, December 3, 2018 Page 2 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
ECONOMIC & COMMUNITY DEVELOPMENT
MEYERS, NAVE, RIBACK 11/30/2018 2722112018090343 E 270-10415-5003 13,402.60 PROF SERV THRU 9/30/18 - 405.1279 HISENSE C
11/30/2018 2722112018090349 E 270-10115-5003 796.20 OYSTER POINT - MEYERS NAVE SERVICES
MICHAEL BAKER INTL, INC 11/20/2018 2719841029648 E 222-10310-5005 2,683.05 FY 18-19 CONSULTING SERVICES AGREEMENT WI
11/30/2018 2722121032049 E 222-10310-5005 1,800.00 FY 18-19 CONSULTING SERVICES AGREEMENT WI
OFFICE DEPOT INC 11/20/2018 271992225475318001 E 100-10110-5020 66.74 ECD OFFICE SUPPLIES FOR 8PPL
OMBUDSMAN SERVICES OF 11/30/2018 2722177315 E 222-10350-5063 2,550.00 FY 18-19 CDBG GRANT WITH OMBUDSMAN SERV
PROJECT SENTINEL INC 11/20/2018 2720047383 E 222-10323-5063 3,328.05 FY 18-19 CDBG GRANT WITH PROJECT SENTINEL
REBUILDING TOGETHER PENINSULA 11/20/2018 2720077288 E 222-10343-5063 2,185.13 FY 18-19 CDBG GRANT WITH REBUILDING TOGET
SAMARITAN HOUSE-SAFE HARBOR 11/20/2018 2720087348 E 222-10350-5063 4,376.08 FY 18-19 CDBG GRANT WITH SAMARITAN HOUSE
STARVISTA 11/30/2018 2722247378 E 222-10350-5063 1,525.00 FY 18-19 CDBG GRANT WITH STARVISTA
WEST COAST CODE CONSULTANTS 11/30/2018 272236218-010-411-01 E 100-10520-5005 115,815.49 BUILDING PLAN REVIEW SERVICES 10/01/18-10/
11/30/2018 272236I-411-218-09-01 E 100-10520-5005 55,699.63 BUILDING PLAN REVIEW SERVICES 09/01/18-09/
11/30/2018 272236I-411-218-09-03 E 100-10520-5005 11,560.00 BUILDING INSPECTION SERVICES VENOOK 09/01/
11/30/2018 272236I-411-218-09-05 E 100-10520-5005 1,950.00 BUILDING ADMIN SERVICES ROMERO 09/01/18-0
Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $281,083.06
FINANCE
OFFICE DEPOT INC 11/20/2018 271992216961607001 E 100-06210-5020 132.02 OFFICE SUPPLIES - FINANCE
11/20/2018 271992216962187001 E 100-06210-5020 10.15 OFFICE SUPPLIES - FINANCE
11/20/2018 271992216962188001 E 100-06210-5020 16.33 OFFICE SUPPLIES - FINANCE
PERSONNEL DATA SYSTEMS, INC. 11/20/2018 271999041158 E 100-06110-5005 1,110.00 VISTA HRMS IMPLEMENTATION - SVCS RENDERE
11/28/2018 272121040929 E 100-06110-5005 1,202.50 VISTA HRMS IMPLEMENTATION - SVCS RENDERE
STATE OF CALIFORNIA 11/28/2018 272138335401 E 100-06210-5037 32.00 OCTOBER 2018 LIVESCAN SUBMISSIONS
Payments issued for FINANCE $2,503.00
FIRE
AMAZON.COM 11/28/2018 272148cc-382668 E 100-11720-5022 141.60 JB-BOOKS, PUBLICATIONS, LIBRARY MATERIALS
11/28/2018 272148cc382693 E 100-11720-5022 69.58 JB-BOOK, PUBLICATIONS, LIBRARY MATERIALS
BAUER COMPRESSORS INC 11/28/2018 2720570000246083 E 100-11710-5051 750.00 MAINTENANCE & OPERATION EQUIPMENT
CMC RESCUE, INC. 11/28/2018 272148cc382704 E 100-11720-5033 1,195.00 JB-STAFF DEVELOPMENT/TRAINING
DELFIRESTONE 11/28/2018 272148cc382881 E 100-11710-5021 878.90 PM-OPERATING SUPPLIES - HIGH RISE BAGS
FIRE PROTECTION PUBLICATION 11/28/2018 272148cc382690 E 100-11720-5022 64.17 JB-BOOK, PUBLICATIONS, LIBRARY MATERIALS
Monday, December 3, 2018 Page 3 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
FIRE
FOLSOM LAWN & POWER EQUIPMENT 11/28/2018 272148cc382876 E 100-11710-5051 66.88 PM-MAINTENANCE & EQUIPMENT
JL DARLING 11/28/2018 272148cc382861 E 100-11710-5021 56.11 PM-APPARATUS EQUIPMENT PURCHASE
L N CURTIS & SONS 11/28/2018 272099443383 E 100-11710-5021 1,420.25 OPERATING SUPPLIES
METRO MOBILE COMMUNICATIONS 11/28/2018 272108054973 E 100-11710-5021 166.39 MAINTENANCE & OPERATION EQUIPMENT
11/28/2018 27210842943 E 100-11710-5021 180.26 MAINTENANCE & OPERATION EQUIPMENT
PENINSULA UNIFORMS & EQUIP INC11/28/2018 272119156217 E 100-11720-5034 26.82 USAR PATCHES
11/28/2018 272119156347 E 100-11210-5034 593.48 CLASS A UNIFORM
11/28/2018 272119156458 E 100-11720-5034 141.24 USAR PPE
11/28/2018 272119156574 E 100-11110-5034 19.58 CLASS A UNIFORM
PREFERRED ALLIANCE, INC 11/20/2018 2720030142933-IN E 100-11110-5039 12.00 OCTOBER 2018 PRE-EMPLOYMENT & RANDOM D
11/20/2018 2720030142933-IN E 100-11110-5036 129.00 OCTOBER 2018 PRE-EMPLOYMENT & RANDOM D
RESOLVE INSURANCE SYSTEMS 11/30/2018 272221October 2018 E 100-11610-5005 3,138.20 AMBULANCE SECONDARY BILLING
11/30/2018 272221September 2018 E 100-11610-5005 4,523.20 AMBULANCE SECONDARY BILLING
ROOFLINE SUPPLY & DELIVERY 11/28/2018 272148cc382699 E 100-11720-5033 60.10 JB-STAFF DEVELOPMENT/TRAINING
11/28/2018 272148cc382703 E 100-11720-5033 5.47 JB-STAFF DEVELOPMENT/TRAINING
SOUTH CITY LUMBER AND SUPPLY 11/28/2018 272148cc382697 E 100-11720-5033 -1,071.63 JB-STAFF DEVELOPMENT/TRAINING-RETURN CRE
11/28/2018 272148cc382701 E 100-11720-5033 1,380.28 JB-STAFF DEVELOPMENT/TRAINING
11/28/2018 272148cc382702 E 100-11720-5033 766.02 JB-STAFF DEVELOPMENT/TRAINING
STATE OF CALIFORNIA 11/28/2018 272138335401 E 100-11110-5037 160.00 OCTOBER 2018 LIVESCAN SUBMISSIONS
TELECOMMUNICATIONS ENG ASSOC 11/28/2018 27214045653 E 100-11730-5021 616.81 STATION ALERTING CABLE MAINTENANCE
THE EXECUTIVE ADVERTISING 11/28/2018 272148cc-383203 E 100-11610-5021 155.90 RW-EMS SUPPLIES- KEY CHAINS FOR KNOX KEYS
Payments issued for FIRE $15,645.61
HUMAN RESOURCES
CITY OF REDWOOD CITY 11/28/2018 272066BR50074 E 100-09110-5013 1,900.00 CONSORTIUM MEMBERSHIP FEES FOR FY 18-19
KRAMER WORKPLACE INVESTIGATION11/20/2018 271973111918 E 100-09110-5038 9,608.00 PERSONNEL INVESTIGATION SERVICES
OFFICE DEPOT INC 11/28/2018 272113215930213001 E 100-09110-5020 28.79 OFFICE SUPPLIES
11/28/2018 272113228051888001 E 100-09110-5020 76.00 OFFICE SUPPLIES
PREFERRED ALLIANCE, INC 11/20/2018 2720030142861-IN E 100-09110-5001 1,667.00 OCTOBER 2018 DOT TRAINING
11/20/2018 2720030142933-IN E 100-09110-5001 331.65 OCTOBER 2018 PRE-EMPLOYMENT & RANDOM D
YVETTE MINDEGUIA 11/28/2018 272111YM 10/19/18 E 100-09110-5031 109.59 REIMB - SOCIAL MEDIA TRAINING
Payments issued for HUMAN RESOURCES $13,721.03
Monday, December 3, 2018 Page 4 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
INFORMATION TECHNOLOGY
ARCHIVESOCIAL 11/28/2018 2720526140 E 785-16110-5040 4,788.00 ANNUAL RENEWAL - ONLINE SOCIAL MEDIA ARC
KELSO COMMUNICATIONS 11/28/2018 272097I2018149 E 785-16110-5051 500.00 CITY-WIDE PHONE SYSTEM REPAIR/ADJUSTMENT
Payments issued for INFORMATION TECHNOLOGY $5,288.00
LIBRARY
AMAZON CAPITAL SERVICES, INC 11/28/2018 27204816TY-JW66-VYXM E 100-15110-5030 39.66 MAIN LIBRARY KITCHEN SUPPLIES
11/28/2018 2720481RRK-M4VW-JPHX E 100-15110-5030 63.87 PROGRAM SUPPLIES
BAKER & TAYLOR INC 11/28/2018 272056L1105694 E 100-15999-5022 527.03 BOOKS - LEARNING WHEELS
11/30/2018 272171L1084154 E 100-15220-5022 2,355.12 BOOKS - JUV
11/30/2018 272171L1084154 E 100-15320-5022 565.27 BOOKS - JUV
11/30/2018 272171L1084154 E 100-15999-5999 1,223.82 BOOKS - JUV
11/30/2018 272171L1123914 E 100-15210-5022 7,904.84 BOOKS
11/30/2018 272171L1123914 E 100-15310-5022 2,477.24 BOOKS
11/30/2018 272171L1123914 E 100-15999-5999 200.26 BOOKS
11/30/2018 272171L1236954 E 100-15320-5022 155.20 BOOKS - JUV
11/30/2018 272171L1236954 E 100-15220-5022 113.02 BOOKS - JUV
11/30/2018 272171L4317184 E 100-15210-5022 773.40 BOOKS
11/30/2018 272171L4317564 E 100-15310-5022 269.49 BOOKS - GRAND AVE
CORP OF THE FINE ARTS MUSEUMS 11/28/2018 27206911/29/18 E 100-15230-5030 150.00 ART TALKS- PRESENTATION FOR LIBRARIAN STAC
DEMCO INC. 11/28/2018 2720776481771 E 100-15110-5021 215.78 BOOK SUPPLIES FOR MAIN LIBRARY
11/28/2018 2720776486185 E 100-15110-5021 244.27 BOOK SUPPLIES
11/28/2018 2720776492058 E 100-15110-5021 132.43 LABEL PROTECTORS FOR MAIN LIBRARY
DINAPOLI PIZZERIA & RESTAURANT11/28/2018 272148CC383173 E 100-15110-5031 96.20 AT - TRIVIA CHALLENGE WRITING ROOM & JUV T
EBSCO INFORMATION SERVICES 11/30/2018 2721870505577 E 100-15210-5022 450.52 MAGAZINE SUBSCRIPTIONS
11/30/2018 27218710000287 E 100-15210-5022 -113.82 EBSCO CREDIT MEMO
FAVORS AND FLOWERS 11/28/2018 272148CC383175 E 100-15230-5030 112.50 AT - FILIPINO HERITAGE ADULT PROGRAM
GE MONEY BANK/AMAZON 11/30/2018 2721930010 3871 E 100-15110-5021 64.30 AV / BOOKS
11/30/2018 2721930010 3871 E 100-15210-5022 60.84 AV / BOOKS
11/30/2018 2721930010 3871 E 100-15210-5043 328.23 AV / BOOKS
MASE GROUP LLC 11/28/2018 27210600325 E 100-15110-5001 225.75 DVD LABELING FOR MAIN LIBRARY
11/28/2018 27210600326 E 100-15110-5001 181.65 DVD LABELING SVC
MELISA MENDOZA 11/28/2018 27210710/27-10/29/2018 E 100-15110-5032 564.90 STATEMENT OF EXPENSE FOR MELISA MENDOZA
Monday, December 3, 2018 Page 5 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
LIBRARY
MIDWEST TAPE 11/28/2018 2721102000009739 E 100-15220-5043 73.71 AV
11/28/2018 2721102000009739 E 100-15210-5043 6,843.74 AV
11/28/2018 2721102000009739 E 100-15310-5043 1,148.64 AV
11/28/2018 2721102000009742 E 100-15220-5022 149.60 AV JUV
11/28/2018 2721102000009742 E 100-15220-5043 17.47 AV JUV
11/28/2018 2721102000009742 E 100-15320-5022 198.10 AV JUV
OFFICE DEPOT INC 11/28/2018 272113219033814001 E 100-15110-5020 324.03 OFFICE SUPPLIES FOR MAIN LIBRARY ADMINISTR
11/28/2018 272113222576948001 E 100-15110-5020 8.72 OFFICE SUPPLIES FOR MAIN LIBRARY
11/28/2018 272113222577231001 E 100-15110-5020 154.86 OFFICE SUPPLIES FOR MAIN LIBRARY
11/28/2018 272113222577232001 E 100-15110-5020 22.79 OFFICE SUPPLIES FOR MAIN LIBRARY
PENINSULA LIBRARY SYSTEM 11/28/2018 27211712563 E 100-15110-5001 72.72 WARRANTY FOR ENVISIONWARE
11/28/2018 27211712571 E 100-15110-5004 629.83 DEEP FREEZE RENEWAL (FARONICS) 2018-2019
11/28/2018 27211712580 E 100-15110-5001 1,360.74 CONTENT CAFE URL 2/2018-7/2019
11/28/2018 27211712589 E 100-15230-5019 2,706.56 MOBILE APPS FOR PLS-COMMUNICO 9/29/18-9/
11/28/2018 27211712598 E 100-15110-5001 113.34 MARS AUTHORITY CONTROL AUG 2018
11/28/2018 27211712606 E 100-15110-5051 6,212.67 BIBLIOCOMMONS MAINTENANCE RENEWAL 8/9/
RECORDED BOOKS, INC. 11/28/2018 27212576000028 E 100-15210-5043 282.96 AV
11/28/2018 27212576006218 E 100-15210-5043 43.49 BOOKS
11/28/2018 27212576008150 E 100-15210-5043 282.96 BOOKS
11/28/2018 27212576010492 E 100-15210-5043 43.49 BOOKS
11/28/2018 27212576012181 E 100-15210-5043 35.83 BOOKS
11/28/2018 27212576014613 E 100-15210-5043 32.61 BOOKS
11/28/2018 27212576020080 E 100-15210-5043 130.47 AUDIO BOOKS
11/28/2018 27212576028445 E 100-15210-5043 152.68 BOOKS
11/28/2018 27212576028486 E 100-15210-5043 152.68 BOOKS
SCHOOL HOUSE GROCERY 11/28/2018 2721299063 E 100-15110-5030 120.72 LEAP WEBINAR LUNCH
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052052941 E 100-15110-5020 218.99 OFFICE SUPPLIES FOR MAIN LIBRARY
11/28/2018 2721378052052952 E 100-15430-5020 199.30 OFFICE SUPPLIES FOR MAIN LIBRARY
STATE OF CALIFORNIA 11/28/2018 272138335401 E 100-15110-5037 288.00 OCTOBER 2018 LIVESCAN SUBMISSIONS
THE GALE GROUP, INC 11/28/2018 27214165561357 E 100-15210-5043 360.01 BOOKS
11/28/2018 27214165568530 E 100-15210-5022 28.66 BOOKS
VALERIO'S TROPICAL BAKE SHOP 11/28/2018 272148CC383195 E 100-15110-5030 65.99 AT - FILIPINO HERITAGE PROGRAM, SUPPLIES
Monday, December 3, 2018 Page 6 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
LIBRARY
Payments issued for LIBRARY $41,858.13
NON-DEPARTMENTAL
AT&T 11/28/2018 2720539391060747 E 781-07210-5071 57.55 PHONE CHARGES
11/28/2018 2720539391060749 E 781-07210-5071 183.72 PHONE CHARGES
11/28/2018 2720539391060750 E 781-07210-5071 493.60 PHONE CHARGES
11/28/2018 2720539391060755 E 781-07210-5071 138.59 PHONE CHARGES
11/28/2018 2720539391060756 E 781-07210-5071 67.94 PHONE CHARGES
11/28/2018 2720539391060758 E 781-07210-5071 60.42 PHONE CHARGES
11/28/2018 2720539391060760 E 781-07210-5071 52.58 PHONE CHARGES
11/28/2018 2720539391060761 E 781-07210-5071 20.83 PHONE CHARGES
11/28/2018 2720539391060842 E 781-07210-5071 29.42 PHONE CHARGES
11/28/2018 2720539391060843 E 781-07210-5071 14.58 PHONE CHARGES
11/28/2018 2720539391060844 E 781-07210-5071 26.63 PHONE CHARGES
11/28/2018 2720539391060845 E 781-07210-5071 349.58 PHONE CHARGES
11/28/2018 2720539391060867 E 781-07210-5071 19.03 PHONE CHARGES
11/28/2018 2720539391060869 E 781-07210-5071 202.75 PHONE CHARGES
11/28/2018 2720539391060870 E 781-07210-5071 483.31 PHONE CHARGES
11/28/2018 2720539391060972 E 781-07210-5071 31.59 PHONE CHARGES
11/28/2018 2720539391060974 E 781-07210-5071 78.46 PHONE CHARGES
11/28/2018 2720539391060976 E 781-07210-5071 326.63 PHONE CHARGES
11/28/2018 2720539391061122 E 781-07210-5071 115.07 PHONE CHARGES
11/28/2018 2720539391062505 E 781-07210-5071 14.62 PHONE CHARGES
11/28/2018 2720549391060855 E 781-07210-5071 1,531.27 PHONE CHARGES
11/28/2018 2720549391060926 E 781-07210-5071 432.08 PHONE CHARGES
11/28/2018 2720549391060935 E 781-07210-5071 432.74 PHONE CHARGES
BAY AREA PAVING CO, INC 11/20/2018 271924C54-401 E 782-07410-5035 5,500.00 REPAIR BRICK PLANTER AVALON/JUNIPERO SERR
CALIFORNIA WATER SERVICE CO 11/20/2018 2719350982104814 E 781-07210-5073 120.98 WATER SERVICE
11/20/2018 2719354635141659 E 781-07210-5073 614.74 WATER SERVICE
CITY NATIONAL BANK 11/28/2018 272065LEASE # 10-036-03 E 784-07511-7004 6,365.55 LEASE/OPTION TO PURCHASE #10-036-03 - TWO
11/28/2018 272065LEASE # 10-036-03 E 784-07511-7001 61,964.84 LEASE/OPTION TO PURCHASE #10-036-03 - TWO
COMCAST CABLE COMMUNICATION IN11/20/2018 2719438155 20 044 0076067 E 781-07210-5071 89.47 INTERNET SERVICE/MODEM RENTAL
Monday, December 3, 2018 Page 7 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
NON-DEPARTMENTAL
DKS ASSOCIATES 11/20/2018 2719490068210 E 784-07511-5005 200.00 SVCS 10/1/18-10/31/18 FOR SSF ELECTRICAL VEH
KAISER FOUNDATION HEALTH PLAN 11/20/2018 271969NOV 2018 E 783-00000-4342 147,580.41 KAISER PERMANENTE HEALTHCARE PREMIUMS N
11/20/2018 271969NOV 2018 E 783-00000-4341 232,935.23 KAISER PERMANENTE HEALTHCARE PREMIUMS N
PACIFIC GAS & ELECTRIC COMPANY11/20/2018 2719955908002015-5 E 781-07210-5070 87,960.70 ELECTRIC SERVICE-WQCP
11/28/2018 2721150093316219-0 E 781-07210-5070 9.86 GAS/ELECTRIC SERVICE
11/28/2018 2721150379629797-0 E 781-07210-5070 96.00 GAS/ELECTRIC SERVICE
11/28/2018 2721151809759572-4 E 781-07210-5070 1,912.44 GAS/ELECTRIC SERVICE
11/28/2018 2721151886610157-1 E 781-07210-5070 743.15 GAS/ELECTRIC SERVICE
11/28/2018 2721151936382234-7 E 781-07210-5070 21.02 GAS/ELECTRIC SERVICE
11/28/2018 2721151944978060-0 E 781-07210-5070 32.05 GAS/ELECTRIC SERVICE
11/28/2018 2721152500898977-1 E 781-07210-5070 51.87 GAS/ELECTRIC SERVICE
11/28/2018 2721152859665236-3 E 781-07210-5070 2.16 GAS/ELECTRIC SERVICE
11/28/2018 2721152900060739-9 E 781-07210-5070 25.20 GAS/ELECTRIC SERVICE
11/28/2018 2721153084158901-0 E 781-07210-5070 35.96 GAS/ELECTRIC SERVICE
11/28/2018 2721154836977850-0 E 781-07210-5070 171.81 GAS/ELECTRIC SERVICE
11/28/2018 2721157036130873-0 E 781-07210-5070 179.39 GAS/ELECTRIC SERVICE
11/28/2018 2721157785237739-7 E 781-07210-5070 119.35 GAS/ELECTRIC SERVICE
11/28/2018 2721158177181277-3 E 781-07210-5070 69.60 GAS/ELECTRIC SERVICE
11/28/2018 2721159473336735-6 E 781-07210-5070 72.33 GAS/ELECTRIC SERVICE
TOWNSEND PUBLIC AFFAIRS, INC. 11/28/2018 27214314199 E 100-07888-5061 5,000.00 GRANT CONSULTING SVCS BY TOWNSEND PUB A
TRISTAR RISK MANAGEMENT 11/28/2018 27214695470 E 782-07410-5081 12,806.68 JULY-OCTOBER 2018 WORKERS' COMP ADMIN S
11/30/2018 27222795667 E 782-07410-5081 15,935.00 NOVEMBER 2018 WORKERS' COMP ADMIN SVCS
11/30/2018 27222795873 E 782-07410-5081 15,935.00 DECEMBER 2018 WORKERS' COMP ADMIN SVCS
UTILITY TELEPHONE, INC 11/28/2018 272152126848 E 781-07210-5071 261.79 LD PHONE CHARGES
WESTBOROUGH WATER DISTRICT 11/28/2018 272157SSF0001-53 E 781-07210-5073 58,777.14 WATER SERVICE
Payments issued for NON-DEPARTMENTAL $660,752.71
PARKS & RECREATION
A+ LIVESCAN SERVICES 11/30/2018 2721614340 E 100-17275-5037 99.00 PRINTS/ BARAJAS
11/30/2018 2721614464 E 100-17275-5037 99.00 PRINTS/ PEREZ
ALERT DOOR SERVICE INC 11/30/2018 27216480693 E 100-17410-5005 200.00 FAC - SECURITY
11/30/2018 27216480738 E 100-17410-5005 515.00 FIRE STATION #61 - SECURITY
Monday, December 3, 2018 Page 8 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PARKS & RECREATION
ALERT DOOR SERVICE INC 11/30/2018 27216480758 E 100-17410-5005 461.00 FAC - SECURITY
11/30/2018 27216480889 E 100-17410-5005 600.00 FIRE STATION #65 - SECURITY
11/30/2018 27216480911 E 100-17410-5005 600.00 FIRE STATION #61 - SECURITY
11/30/2018 27216480912 E 100-17410-5005 240.00 FAC - SECURITY
ALL INDUSTRIAL ELECTRIC SUPPLY11/30/2018 2721655193284 E 100-17420-5050 76.17 ELECTRICAL SUPPLIES
11/30/2018 2721655193285 E 100-17420-5050 11.36 ELECTRICAL SUPPLIES
11/30/2018 2721655194073 E 100-17420-5050 469.56 ELECTRICAL SUPPLIES
11/30/2018 2721655194642 E 100-17420-5050 41.08 ELECTRICAL SUPPLIES
11/30/2018 2721655194933 E 100-17420-5050 104.20 ELECTRICAL SUPPLIES
11/30/2018 2721655194934 E 100-17420-5021 187.70 ELECTRICAL SUPPLIES
11/30/2018 2721655195204 E 100-17420-5021 61.62 ELECTRICAL SUPPLIES
11/30/2018 2721655195205 E 100-17420-5050 187.70 ELECTRICAL SUPPLIES
ALPINE AWARDS 11/28/2018 2720475530959 E 100-17240-5021 340.84 CROSS COUNTRY MEDALS - MIDDLE SCHOOL TRA
AMAZON.COM 11/28/2018 272148CC382947 E 100-17410-5020 19.45 MG CC - CORP YARD FRONT OFFICE SUPPLIES
11/28/2018 272148CC382947 E 100-17310-5020 19.45 MG CC - CORP YARD FRONT OFFICE SUPPLIES
11/28/2018 272148CC382970 E 100-17410-5020 16.45 MG CC - FRONT OFFICE SUPPLIES
11/28/2018 272148CC382970 E 100-17310-5020 16.45 MG CC - FRONT OFFICE SUPPLIES
ARAMARK UNIFORM SERVICES 11/28/2018 272051758890056 E 100-17320-5034 306.06 WEEKLY UNIFORM SERVICE
11/28/2018 272051758901936 E 100-17320-5034 414.90 WEEKLY UNIFORM SERVICE
11/28/2018 272051758913701 E 100-17320-5034 347.31 WEEKLY UNIFORM SERVICE
11/28/2018 272051758925487 E 100-17320-5034 307.06 WEEKLY UNIFORM SERVICE
11/28/2018 272051758937137 E 100-17320-5034 413.31 WEEKLY UNIFORM SERVICE
11/30/2018 272169758890053 E 100-17410-5034 41.07 WEEKLY UNIFORM SERVICE
11/30/2018 272169758901933 E 100-17410-5034 54.07 WEEKLY UNIFORM SERVICE
ART'S PENINSULA LOCKSMITH 11/20/2018 271922444574 E 100-17320-5050 29.36 PARKS DIV - KEYS
B&B CUSTOM DESIGNS 11/28/2018 27205517277 E 100-17240-5021 369.65 BASKETBALL MIDDLESCHOOL T-SHIRTS
BAY AREA FLOORS & DESIGN 11/30/2018 2721748225 E 100-17971-5061 5,010.00 NEW CARPET INSTALLATION
BRIGHTVIEW LANDSCAPE SERVICES 11/30/2018 2721766011058 E 233-17533-5050 1,621.00 NOV '18 LANDSCAPE MAINTENANCE
11/30/2018 2721766011058 E 234-17530-5050 7,910.00 NOV '18 LANDSCAPE MAINTENANCE
11/30/2018 2721766011058 E 231-17531-5050 10,604.00 NOV '18 LANDSCAPE MAINTENANCE
11/30/2018 2721766011058 E 100-17320-5001 21,750.00 NOV '18 LANDSCAPE MAINTENANCE
11/30/2018 2721766011058 E 232-17532-5050 1,710.00 NOV '18 LANDSCAPE MAINTENANCE
Monday, December 3, 2018 Page 9 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PARKS & RECREATION
BROADMOOR LUMBER & PLYWOOD CO 11/28/2018 27205949233 E 100-17320-5050 19.67 PARK SUPPLIES
11/28/2018 27205949389 E 100-17320-5050 298.69 PARKS DIV - OPER SUPP
11/28/2018 27205949392 E 100-17320-5050 345.89 PARKS DIV - OPER SUPP
11/28/2018 27205949397 E 100-17320-5050 327.31 PARKS DIV - OPER SUPP
11/28/2018 27205949401 E 100-17340-5050 333.21 PARKS DIV - OPER SUPP
CAL-STEAM INC #2504 11/30/2018 2721773320948 E 100-17420-5050 161.27 W ORANGE LIBRARY - OPER SUPP
CHARLES SECURITY 11/28/2018 2720627600 E 100-17250-5021 135.00 EVENT SECURITY - HALLOWEEN EXT. & HOLIDAY
11/28/2018 2720627600 E 100-17276-5061 180.00 EVENT SECURITY - HALLOWEEN EXT. & HOLIDAY
CITY MECHANICAL INC 11/30/2018 27217949239 E 100-17971-5061 4,201.94 HVAC MAINT @ FIRE STATION #61
11/30/2018 27217950357 E 100-17420-5050 680.00 HVAC MAINT @ MSB
11/30/2018 27217950358 E 100-17420-5050 1,300.00 HVAC MAINT @ CITY HALL
11/30/2018 27217950359 E 100-17420-5050 680.00 HVAC MAINT @ MSB
11/30/2018 27217950360 E 100-17420-5050 1,041.64 HVAC MAINT @ GRAND AVE LIBRARY
11/30/2018 27217950361 E 100-17420-5050 1,014.87 HVAC MAINT @ FIRE STATION #61
11/30/2018 27217950552 E 100-17971-5061 2,644.09 HVAC MAINT @ MONTE VERDE
COLE SUPPLY COMPANY, INC. 11/30/2018 272180276085-2 E 100-17420-5021 133.65 FAC - CUSTODIAL
11/30/2018 272180276088A E 100-17420-5021 82.53 FAC - CUSTODIAL
11/30/2018 272180277312 E 100-17420-5021 225.82 FAC - CUSTODIAL
11/30/2018 272180277527 E 100-17420-5021 28.09 FAC - CUSTODIAL
11/30/2018 272180279983 E 100-17420-5021 21.90 FAC - CUSTODIAL
11/30/2018 272180280011 E 100-17420-5021 29.52 FAC - CUSTODIAL
11/30/2018 272180281012 E 100-17420-5021 1,023.21 FAC - CUSTODIAL
11/30/2018 272180281012-1 E 100-17420-5021 70.86 FAC - CUSTODIAL
11/30/2018 272180282873 E 100-17420-5021 1,322.96 FAC - CUSTODIAL
COMCAST CABLE COMMUNICATION IN11/20/2018 2719438155 20 044 0216218 E 100-17276-5021 53.75 MONTHLY CABLE BILL FOR MAGNOLIA SENIOR CE
11/30/2018 2721818155 20 044 0252502 E 100-17310-5001 47.45 CORP YARD CABLE
11/30/2018 2721818155 20 044 0252502 E 100-17410-5001 47.45 CORP YARD CABLE
DEA SECURITY SYSTEMS CO INC 11/30/2018 272184CO10220187 E 100-17971-5061 3,828.00 FIRE ALARM SERVICE @ CORP YARD
11/30/2018 272184R010250181 E 100-17410-5005 533.00 SERVICE @ CORP YARD
DEVIL MOUNTAIN NURSERY 11/28/2018 272078192044/1 E 100-17970-5061 4,418.45 HILLSIDE BLVD PLANTS
11/28/2018 272078192255/1 E 100-17320-5050 13.00 PARKS DIV - PLANTS
DOGPOOPBAGS.COM LLC 11/20/2018 2719507371 E 100-17320-5050 3,000.00 DOG PARK BAGS
Monday, December 3, 2018 Page 10 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PARKS & RECREATION
EWING IRRIGATION PRODUCTS INC 11/28/2018 2720836462996 E 100-17320-5050 1,359.26 PARKS DIV - OPER SUPP
11/28/2018 2720836502466 E 100-17320-5050 1,455.50 PARKS DIV - IRRIGATION SUPP
FASTRAK 11/28/2018 272148CC382939 E 100-17310-5001 6.25 DB CC - FASTRAK REPLENISHMENT
11/28/2018 272148CC382939 E 100-17410-5001 6.25 DB CC - FASTRAK REPLENISHMENT
FLOW TEC INC 11/30/2018 27219232491 E 100-17410-5005 120.00 CITY FAC - OPER SUPP
11/30/2018 27219232601 E 100-17420-5050 1,056.00 CITY FAC - OPER SUPP
FOOD SERVICE PARTNERS OF CA 11/20/2018 271958SSF0192 E 100-17276-5061 2,766.10 SENIOR MEALS FOR OCTOBER 2018
11/20/2018 271958SSF0193 E 100-17276-5061 382.25 SENIOR MEALS FOR 3RD FLOOR - SENIOR CENTER
11/28/2018 272085SSFCP113018 E 100-17276-5061 1,426.55 CHRISTMAS TREE COOKIES FOR SANTA COMES T
GRAND AVENUE HARDWARE 11/28/2018 2720902134/3071 E 100-17320-5050 60.79 PARKS DIV - OPER SUPP
11/28/2018 2720902148/3083 E 100-17320-5050 116.96 PARKS DIV - OPER SUPP
K-119 OF CALIFORNIA 11/28/2018 27209575171 E 100-17320-5050 51.48 PARKS DIV - OPER SUPP
11/28/2018 27209575230 E 100-17320-5050 37.23 PARKS DIV - OPER SUPP
LOWE'S CREDIT SERVICES 11/20/2018 271978901249 E 100-17320-5050 146.95 PARKS DIV - OPER SUPP
11/20/2018 271978901531 E 100-17320-5050 96.48 PARKS OPER SUPPLIES
11/20/2018 271978902273 E 100-17320-5050 111.41 PARKS DIV - OPER SUPP
11/20/2018 271978902571 E 100-17320-5050 92.09 PARKS DIV - OPER SUPP
11/20/2018 271978902724 E 100-17320-5050 26.62 PARKS DIV - OPER SUPP
11/20/2018 271978916634 E 100-17971-5061 -28.71 OMP POOL - OPER SUPP
11/30/2018 272205901811 E 100-17340-5050 12.13 PARKS DIV - OPER SUPP
11/30/2018 272205901816 E 100-17340-5050 19.40 PARKS DIV - OPER SUPP
11/30/2018 272205901855 E 231-17531-5050 172.15 PARKS DIV - OPER SUPP
11/30/2018 272205902027 E 100-17320-5050 41.65 PARKS DIV - OPER SUPP
11/30/2018 272205902060 E 100-17320-5050 48.31 PARKS DIV - OPER SUPP
11/30/2018 272205902291 E 100-17420-5050 97.57 CITY FAC - OPER SUPP
11/30/2018 272205902346 E 100-17320-5050 38.84 PARKS DIV - OPER SUPP
11/30/2018 272205902738 E 100-17320-5050 66.28 PARKS DIV - OPER SUPP
11/30/2018 272205902742 E 100-17320-5020 57.27 PARKS DIV - OPER SUPP
11/30/2018 272205902813 E 231-17531-5050 124.12 PARKS DIV - OPER SUPP
11/30/2018 272205916378 E 100-17420-5050 31.13 POLICE DEPT - OPER SUPP
11/30/2018 272205929922 E 100-17275-5021 8.50 PONDO JEWLERY MAKING
LYNGSO GARDEN MATERIALS, INC 11/20/2018 271979957319 E 100-17970-5061 938.89 ROCKS FOR PARKS
Monday, December 3, 2018 Page 11 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PARKS & RECREATION
MAXX METALS, INC. 11/30/2018 272207172255 E 100-17420-5050 43.61 CITY FAC - OPER SUPP
OFFICESUPPLY.COM 11/20/2018 272030CC382105 E 100-17320-5050 1,794.76 BC: OFFICE FURNITURE
ORIENTAL TRADING CO INC 11/20/2018 271994692305203-01 E 100-17276-5061 902.31 EVENT SUPPLIES
OTIS ELEVATOR COMPANY 11/30/2018 272218SJ05429A18 E 100-17420-5050 5,110.68 CITY FAC - ELEVATOR SERVICE
P&D APPLIANCE 11/30/2018 2722190102176-IN E 100-17420-5050 93.08 CLC - OPER SUPP
11/30/2018 2722190102181-IN E 100-17420-5050 49.27 CLC - OPER SUPP
11/30/2018 2722190102210-IN E 100-17420-5050 211.95 FIRE STATION #61 - OPER SUPP
PREFERRED ALLIANCE, INC 11/20/2018 2720030142933-IN E 100-17310-5036 43.00 OCTOBER 2018 PRE-EMPLOYMENT & RANDOM D
READYREFRESH 11/28/2018 27212408K0030587026 E 100-17110-5021 44.63 MONTHLY BOTTLED WATER SERVICE FOR MSB -
SABRE BACKFLOW LLC 11/28/2018 272126655 E 100-17320-5050 254.53 PARKS DIV - OPER SUPP
SAVIANO COMPANY INC 11/20/2018 2720107639-01 E 100-17970-5061 2,400.00 PICKLEBALL COURT STRIPING
SIERRA PACIFIC TURF SUPPLY INC11/20/2018 2720140539646-IN E 100-17320-5050 2,627.30 PARKS - TURF
SMART & FINAL STORES LLC 11/28/2018 272130023654 E 100-17275-5021 859.17 PROGRAM SNACK
SOUTH CITY LUMBER AND SUPPLY 11/20/2018 272016943972 E 100-17320-5050 25.18 PARKS OPER SUPPLIES
11/20/2018 272016960876 E 100-17320-5050 44.51 PARKS DIV - OPER SUPP
11/20/2018 272016K60764 E 100-17320-5050 48.11 PARKS DIV - OPER SUPP
11/28/2018 272133938223 E 100-17320-5050 20.30 PARKS DIV - OPER SUPP
11/28/2018 272133944419 E 100-17320-5050 13.09 PARKS DIV - OPER SUPP
11/28/2018 272133944496 E 100-17320-5050 10.03 PARKS DIV - OPER SUPP
11/28/2018 272133960213 E 100-17320-5050 44.01 PARKS DIV - OPER SUPP
11/28/2018 272133961109 E 100-17320-5050 19.61 PARKS DIV - OPER SUPP
11/28/2018 272133961289 E 100-17320-5050 28.39 PARKS DIV - OPER SUPP
11/28/2018 272133961442 E 100-17320-5050 28.39 PARKS DIV - OPER SUPP
11/28/2018 272133961933 E 100-17320-5050 89.02 PARKS DIV - OPER SUPP
11/28/2018 272133961979 E 100-17320-5050 51.96 PARKS DIV - OPER SUPP
11/28/2018 272133962032 E 100-17320-5050 62.45 PARKS DIV - OPER SUPP
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052052962 E 100-17110-5020 802.65 OFFICE SUPPLIES FOR MSB ADMIN OFFICE
11/28/2018 2721378052053001 E 100-17240-5021 90.75 OFFICE SUPPLIES FOR TERRABAY BLDG.
STAPLES CREDIT PLAN 11/28/2018 272148CC382954 E 100-17310-5020 22.36 MG CC - CORP YARD FRONT OFICCE SUPPLIES
STATE OF CALIFORNIA 11/28/2018 272138335401 E 100-17310-5037 128.00 OCTOBER 2018 LIVESCAN SUBMISSIONS
THE PATRIOT BRASS ENSEMBLE INC11/28/2018 2721421723 E 100-17276-5061 1,650.00 LIVE HOLIDAY MUSIC FOR SANTA COMES TO TO
TREESTUFF.COM 11/28/2018 272145INV-429547 E 100-17340-5050 52.50 PARKS DIV - OPER SUPP
Monday, December 3, 2018 Page 12 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PARKS & RECREATION
UNITED SITE SERVICES OF CA 11/28/2018 272149114-7511282 E 100-17320-5001 110.09 PORTABLE REST @ SOUTHWOOD FIELD
UPS FREIGHT 11/28/2018 27215100000745WR448 E 100-17320-5050 19.87 DELIVERY SERVICE
VELOX CONSTRUCTION INC 11/30/2018 2722313895 E 100-17971-5061 8,060.00 FERNEKES BLDG - REPAIRS
W.W. GRAINGER INC. 11/20/2018 2720379001810374 E 100-17320-5051 351.35 PARKS OPER SUPPLIES
11/28/2018 2721539006973300 E 100-17970-5061 4,058.77 TERRABAY BASEBALL FIELD LIGHTING
11/28/2018 2721539007992184 E 100-17970-5061 2,632.66 TERRABAY BASEBALL FIELD LIGHTING
11/28/2018 2721539952774587 E 100-17320-5050 240.89 OPERATING SUPPLIES
11/28/2018 2721539952774587 E 231-17531-5050 301.99 OPERATING SUPPLIES
11/28/2018 2721539954450426 E 100-17320-5050 651.13 FENCING - OPER SUPPLIES
WALSCHON FIRE PROTECTION INC 11/30/2018 272234185021.2 E 100-17420-5050 2,420.00 CITY FAC - QUARTERLY FIRE INSPECTION
WEST COAST ARBORIST INC 11/20/2018 272038141998 E 100-17970-5061 5,658.00 HILLSIDE TREE PLANTING
WEST MARINE COMPOST LLC 11/28/2018 2721558584 E 100-17970-5061 3,325.83 SLOPE MULCH FOR PARKS
WESTERN EXTERMINATOR CO 11/30/2018 2722376400863 E 100-17410-5005 260.00 PEST CONTROL
11/30/2018 2722376400864 E 100-17410-5005 1,934.00 PEST CONTROL - SEPTEMBER 2018
11/30/2018 2722376413233 E 100-17410-5005 89.00 PEST CONTROL
Payments issued for PARKS & RECREATION $142,221.92
POLICE
ADVANCED BUSINESS FORMS 11/28/2018 27204330582 E 100-12720-5034 46.60 BUSINESS CARDS - MICHELS
AMERICAN ALUMINUM ACC INC. 11/28/2018 27204986207 E 100-12720-5051 4,704.00 K9 CAGE FOR POLICE VEH
ARAGON VETERINARY CLINIC 11/28/2018 272050167089 E 100-12720-5021 33.96 CANINE VET EXAM - DIESEL
11/28/2018 272050168401 E 100-12720-5021 322.83 CANINE VET EXAM - DIESEL
11/28/2018 272050168853 E 100-12720-5021 732.02 CANINE VET EXPENSE - ARES/DIESEL
CA PEACE OFFICERS ASSOC. 11/28/2018 272060138330 E 100-12720-5033 1,500.00 CPOA DEPARTMENT MEMBERSHIP 2019
CITY OF SAN MATEO 11/20/2018 271942506291 E 100-12720-5033 2,362.50 MISSION BASED TACTICAL COURSE (SSFPD SHAR
COPWARE INC 11/28/2018 27206784503 E 100-12110-5022 1,500.00 CA PEACE OFFICERS LEGAL SOURCEBOOK 2019
COUNTY OF SAN MATEO SHERIFF'S 11/28/2018 27207011/12-11/15/18 E 100-12720-5033 550.00 CRISIS INTERVENTION TRAINING- NIELSEN/ZAND
DATA911 11/28/2018 272074SI-109370 E 100-12720-5021 933.87 M8 INTERNAL BROADBAND UPGRADE KIT
EASTMAN INVESTIGATIVE SERVICES11/28/2018 2720814495 E 100-12720-5036 2,200.00 BACKGROUND INVESTIGATIONS FOR 2 OFFICERS
JUAN PEREZ 11/28/2018 27212012/15-17/14 E 100-12720-5033 34.11 REIMBURSE FOR MILEAGE FOR CLASS
LANGUAGE LINE SERVICES 11/28/2018 2721004421590 E 100-12720-5005 246.15 TRANSLATION
LEXISNEXIS 11/28/2018 2721011810119793 E 100-12720-5001 104.40 INVESTIGATIVE DATABASE
Monday, December 3, 2018 Page 13 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
POLICE
LUCAS TVRDIK 11/30/2018 27222810/28-11/01/18 LT E 100-12720-5033 234.07 POLICE BIKE SKILLS CLASS EXPENSES
OFFICE DEPOT INC 11/28/2018 272113217274153001 E 100-12110-5020 52.42 OFFICE SUPPLIES
11/28/2018 272113217279533001 E 100-12110-5020 3.41 OFFICE SUPPLIES
11/28/2018 272113219310195001 E 100-12110-5020 79.08 OFFICE SUPPLIES
11/28/2018 272113225513660001 E 100-12110-5020 39.05 OFFICE SUPPLIES
11/28/2018 272113226921485001 E 100-12110-5020 130.94 OFFICE DEPOT
PENINSULA PET RESORT INC 11/28/2018 272118110002 E 100-12720-5061 132.30 CANINE KENNELING - BLITZ (3 DAYS)
PENINSULA UNIFORMS & EQUIP INC11/28/2018 272119OCT 2018 E 100-12720-5034 2,296.50 UNIFORM ITEMS
PREFERRED ALLIANCE, INC 11/20/2018 2720030142933-IN E 100-12720-5036 86.00 OCTOBER 2018 PRE-EMPLOYMENT & RANDOM D
PUBLIC SAFETY TRAINING CONSULT11/28/2018 27212321017 E 100-12410-5033 129.00 DISPATCHER CLASS - A. ALVARADO
SOUTH BAY REGIONAL PUBLIC SAFE11/28/2018 272132116017 E 100-12720-5033 290.00 SUPERVISORY COURSE - DABNEY
SSF SCAVENGER CO INC 11/28/2018 2721350000759111 E 100-12110-5020 180.00 DOCUMENT DESTRUCTION SERVICES
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052052972 E 100-12110-5020 346.99 OFFICE SUPPLIES
TELECOMMUNICATIONS ENG ASSOC 11/20/2018 27202545663 E 100-12410-5001 4,735.00 MONTHLY RADIOS MAINT OCT 2018
11/20/2018 27202545667 E 100-12410-5005 16,583.33 PROF. MONTHLY SERVICES - OCT 2018
Payments issued for POLICE $40,588.53
PUBLIC WORKS
3M LIBRARY SYSTEMS 11/20/2018 2719169402457558 E 100-13430-5021 3,408.25 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 2719169402457558 E 100-13999-5999 357.29 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 2719169402457566 E 100-13999-5999 846.31 PAINTS & SIGNS OPER SUPPLIES
ABEGAIL PARTIN 11/28/2018 2721165/17/2016 E 710-13910-5031 29.57 MMANIC WOMEN'S LEADERSHIP SUMMIT MILEA
AIRGAS USA, LLC 11/20/2018 2719189081480193 E 781-13610-5021 96.69 GARAGE SHOP SUPPLIES
11/20/2018 2719189081785205 E 781-13610-5028 178.57 GARAGE - FORKLIFT
11/30/2018 2721639082457178 E 710-13922-5050 363.84 WELDING GAS RESTOCK
ALL INDUSTRIAL ELECTRIC SUPPLY11/20/2018 2719195195587 E 100-13460-5021 1,020.27 STREETLIGHTING OPER SUPPLIES
11/20/2018 2719195196012 E 710-13944-5051 34.64 ELECTRICAL SUPPLIES
11/20/2018 2719195196057 E 710-13930-5051 951.88 ELECTRICAL CONDUIT RESTOCK
11/20/2018 2719195196092 E 100-13460-5021 273.26 STREETLIGHTING OPER SUPPLIES
11/28/2018 2720445196265 E 100-13460-5021 2,028.77 STREETLIGHTING OPER SUPPLIES
11/30/2018 2721655196352 E 710-13944-5021 79.03 OPERATING SUPPLIES
11/30/2018 2721655196454 E 710-13930-5050 710.97 ELECTRICAL SUPPLIES
Monday, December 3, 2018 Page 14 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
ALL STAR GLASS 11/20/2018 271920WSF090583 E 781-13610-5001 582.74 GARAGE- VEH 132 INSTALLATION OF WINDSHIEL
ALLSTAR CABLE PRODUCTS, INC. 11/28/2018 27204566470 E 100-13450-5021 647.24 SIGNALS OPER SUPPLIES
ALPHA ANALYTICAL LABORATORIES 11/28/2018 2720468110990-MD_SSF E 710-13951-5005 163.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468110998-MD_SSF E 710-13953-5004 279.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468111347-MD_SSF E 710-13953-5004 210.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468111351-MD_SSF E 710-13953-5004 210.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468111352-MD_SSF E 710-13953-5004 58.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468111491-MD_SSF E 710-13953-5004 55.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468111492-MD_SSF E 710-13953-5004 65.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468111493-MD_SSF E 710-13953-5004 65.00 FY 2018-2019 ANALYTICAL SERVICES
11/28/2018 2720468111494-MD_SSF E 710-13953-5004 65.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668103540-MD_SSF E 710-13951-5005 3,153.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668103544-MD_SSF E 710-13951-5005 163.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668111754-MD_SSF E 710-13953-5004 320.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112075-MD_SSF E 710-13953-5004 58.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112082-MD_SSF E 710-13953-5004 58.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112083-MD_SSF E 710-13953-5004 58.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112084-MD_SSF E 710-13953-5004 58.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112193-MD_SSF E 710-13953-5004 1,147.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112212-MD_SSF E 710-13953-5004 210.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112213-MD_SSF E 710-13953-5004 644.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112214-MD_SSF E 710-13953-5004 644.00 FY 2018-2019 ANALYTICAL SERVICES
11/30/2018 2721668112215-MD_SSF E 710-13953-5004 210.00 FY 2018-2019 ANALYTICAL SERVICES
AMAZON.COM 11/28/2018 272148CC 383066 E 781-13610-5021 13.12 MM CC - GARAGE STOCK OPER SUPPLIES
11/28/2018 272148CC 383069 E 781-13610-5021 32.28 MM CC - GARAGE OPER SUPPLIES
11/28/2018 272148CC 383070 E 781-13610-5021 39.66 MM CC - GARAGE STOCK OPER SUPPLIES
11/28/2018 272148CC 383073 E 781-13610-5021 24.13 MM CC - GARAGE OPER SUPPLIES FOR VEH 858
11/28/2018 272148CC 383080 E 781-13610-5021 38.32 MM CC - GARAGE STOCK OPER SUPPLIES
11/28/2018 272148CC 383085 E 781-13610-5021 7.99 MM CC - GARAGE STOCK OPER SUPPLIES VEH 32
11/28/2018 272148CC 383087 E 781-13610-5021 21.75 MM CC - GARAGE STOCK OPER SUPPLIES
11/28/2018 272148CC382943 E 100-13410-5020 -4.00 MG CC - FRONT OFFICE SUPPLIES
11/28/2018 272148CC382946 E 740-13820-5021 364.75 MG CC - PW MAINT SUPPLIES & ITEMS FOR ADOP
Monday, December 3, 2018 Page 15 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
AMAZON.COM 11/28/2018 272148CC382947 E 100-13410-5020 19.44 MG CC - CORP YARD FRONT OFFICE SUPPLIES
11/28/2018 272148CC382947 E 710-13310-5020 19.44 MG CC - CORP YARD FRONT OFFICE SUPPLIES
11/28/2018 272148CC382948 E 740-13820-5021 425.00 MG CC - ADOPT A STORM DRAIN KITS
11/28/2018 272148CC382949 E 740-13820-5061 50.82 MG CC - SUPPLIES FOR ADOPT A STORM DRAIN L
11/28/2018 272148CC382970 E 100-13410-5020 16.44 MG CC - FRONT OFFICE SUPPLIES
11/28/2018 272148CC382970 E 710-13310-5020 16.45 MG CC - FRONT OFFICE SUPPLIES
11/28/2018 272148CC383023 E 781-13610-5021 31.98 MM CC - HOSE BED CURTAINS
11/28/2018 272148CC383025 E 781-13610-5021 32.13 MM CC- GARAGE STOCK OPER SUPPLIES
AMERICAN AIR SYSTEMS INC 11/30/2018 27216718-1014 E 710-13941-5051 3,390.00 MAINTENANCE TO BELTS & FILTERS ON AC UNITS
11/30/2018 27216718-1015 E 710-13922-5050 3,390.00 MAINTENANCE TO BELTS & FILTERS @ WQCP
11/30/2018 27216718-1016 E 710-13941-5051 1,130.00 BLOWER ROOM AC DRAIN PAN
11/30/2018 27216718-1017 E 710-13941-5050 1,386.00 SHOP INSTALLATION OF OVER FLOW PAN & PIPE
AQUADYNE ASSOCIATES 11/30/2018 27216818-063 E 710-13942-5051 2,711.27 REPLACEMENT DISSOLVED OXYGEN SENSORS
ARAMARK UNIFORM SERVICES 11/20/2018 271921758571497 E 710-13315-5001 166.37 STREET DIVISION UNIFORMS
11/20/2018 271921758571499 E 781-13610-5001 14.95 GARAGE DIVISION UNIFORMS
11/20/2018 271921758571500 E 781-13610-5001 35.95 GARAGE- SEAT COVERS & SHOP TOWELS
11/20/2018 271921758890055 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS & SHOP TOWELS
11/20/2018 271921758901934 E 781-13610-5001 55.45 GARAGE DIVISION UNIFORMS
11/20/2018 271921758901935 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS & SHOP TOWELS
11/20/2018 271921758913699 E 781-13610-5001 81.95 GARAGE DIVISION UNIFORMS
11/20/2018 271921758913700 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS
11/20/2018 271921758925480 E 710-13910-5001 144.27 WEEKLY UNIFORM SERVICE
11/20/2018 271921758925481 E 710-13910-5001 229.85 WEEKLY UNIFORM SERVICE
11/20/2018 271921758925485 E 781-13610-5001 41.95 GARAGE DIVISION UNIFORMS
11/20/2018 271921758925486 E 781-13610-5001 35.95 GARAGE FENDER SEAT COVERS & SHOP TOWELS
11/20/2018 271921758937130 E 710-13910-5001 144.27 WEEKLY UNIFORM SERVICE
11/20/2018 271921758937131 E 710-13910-5001 229.85 WEEKLY UNIFORM SERVICE
11/20/2018 271921758937133 E 100-13410-5001 85.38 STREET DIVISION UNIFORMS
11/20/2018 271921758937133 E 710-13315-5001 85.37 STREET DIVISION UNIFORMS
11/20/2018 271921758937135 E 781-13610-5001 28.95 GARAGE DIVISION UNIFORMS
11/20/2018 271921758937136 E 781-13610-5001 35.95 GARAGE- SEAT COVERS & SHOP TOWELS
11/28/2018 272051758948890 E 781-13610-5001 35.95 GARAGE- FENDER SEAT COVERS & SHOP TOWELS
Monday, December 3, 2018 Page 16 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
ARAMARK UNIFORM SERVICES 11/30/2018 272169758948884 E 710-13910-5001 144.27 WEEKLY UNIFORM SERVICE
11/30/2018 272169758948885 E 710-13910-5001 229.85 WEEKLY UNIFORM SERVICE
11/30/2018 272169758948887 E 710-13315-5001 98.05 STREET DIVISION UNIFORMS
11/30/2018 272169758948887 E 100-13410-5001 98.05 STREET DIVISION UNIFORMS
11/30/2018 272169758948889 E 781-13610-5001 60.45 GARAGE DIVISION UNIFORMS
BASQUE CULTURAL CENTER,SSF 11/28/2018 272148CC382940 E 100-13410-5061 236.05 DB CC - SMC MAINT SERVICES COORDINATION M
BAY AREA CHEMEX, INC. 11/20/2018 27192329934 E 781-13610-5001 3,238.69 GARAGE - VEH 745 REPAIRS
11/28/2018 27205830047 E 710-13315-5051 523.18 SEWER MAINT OPER SUPPLIES
11/30/2018 27217330049 E 781-13610-5001 424.33 GARAGE - VEH 0854 REPAIR TO SOAP VALVE
BAY AREA UPHOLSTERY 11/20/2018 2719258332 E 781-13610-5001 380.18 GARAGE- VEH 224 REPAIRS
11/20/2018 2719258339 E 781-13610-5001 207.40 GARAGE- V EH 317 REPAIRS
BETTS TRUCK PARTS 11/20/2018 271926CI0020198536 E 781-13610-5021 262.09 GARAGE SHOP OPER SUPPLIES VEH 509
11/20/2018 271926CI0020198954 E 781-13610-5021 95.68 GARAGE OPER SUPPLIES VEH 509
BLUE LINE TRANSFER INC 11/20/2018 2719270000759832 E 710-13962-5004 63,895.95 BIOSOLIDS (SEWAGE SLUDGE) DISPOSAL
BOB JR'S TOWING INC 11/20/2018 271928030475 E 781-13610-5001 75.00 GARAGE- VEH 28 TIRE CHANGE
11/20/2018 27192830555 E 781-13610-5001 85.00 GARAGE- VEH 225 TOW
11/20/2018 27192831504 E 781-13610-5001 125.00 GARAGE -TOW OF VEH 120
BUCKLES-SMITH ELECTRIC CO 11/20/2018 2719303118705-00 E 710-13942-5051 459.30 REPLACEMENT BATTERY BACKUP SCADA SERVER
BUILDASIGN 11/28/2018 272148CC382961 E 740-13820-5061 89.99 MG CC - FLAG FOR ADOPT A STORM DRAIN VOLU
CAL SIGNAL CORP 11/20/2018 2719347382 E 100-13450-5021 1,284.78 SIGNALS OPER SUPPLIES
CAL-STEAM INC #2504 11/20/2018 2719363369907-1 E 710-13941-5051 97.54 PROCESS PIPING MATERIALS - CAP
CANVA.COM 11/28/2018 272148CC382944 E 740-13820-5001 1.00 MG CC - GRAPHIC FOR ADOPT A STORM DRAIN A
11/28/2018 272148CC382962 E 740-13820-5020 1.00 MG CC - ADOPT A STORM DRAIN VOLUNTEER AP
CITY AUTO SUPPLY 11/20/2018 2719393-573063 E 781-13610-5021 14.54 GARAGE- VEH 290 OPER SUPPLIES
11/20/2018 2719393-578440 E 781-13610-5021 82.88 GARAGE SHOP OPER SUPPLIES VEH 256
11/20/2018 2719393-578730 E 781-13610-5021 67.95 GARAGE STOCK OPER SUPPLIES
11/20/2018 2719393-579106 E 781-13610-5021 36.66 GARAGE STOCK & VEH 781
11/20/2018 2719393-580759 E 781-13610-5021 48.66 GARAGE OPER SUPPLIES VEH 246
11/20/2018 2719393-581944 E 781-13610-5021 90.59 GARAGE OPER SUPPLIES VEH 251
11/20/2018 2719393-582099 E 781-13610-5021 3.47 GARAGE - VEH 251 OPER SUPPLIES
11/20/2018 2719393-582239 E 781-13610-5021 196.32 GARAGE- VEH 4 OPER SUPPLIES
11/30/2018 2721783-585378 E 781-13610-5021 234.02 GARAGE OPER SUPPLIES VEH 252
Monday, December 3, 2018 Page 17 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
CITY AUTO SUPPLY 11/30/2018 2721783-585454 E 781-13610-5021 205.81 GARAGE OPER SUPPLIES VEH 252
11/30/2018 2721783-585661 E 781-13610-5021 183.12 GARAGE OPER SUPPLIES - VEH 21
CITY MECHANICAL INC 11/20/2018 27194050152 E 720-13720-5005 787.50 MPG HVAC MAINT
COOPER SAFETY SUPPLY 11/20/2018 2719447012495 E 710-13910-5061 1,588.44 SAFETY SUPPLIES- HIGH VISABILITY VESTS
11/20/2018 2719447012522 E 710-13910-5061 748.14 SAFETY SUPPLIES- HARD HATS
COSTCO 11/28/2018 272148CC382967 E 100-13410-5061 192.74 MG CC - SNACKS & SUPPLIES CITYWIDE CLEANUP
CSTM AUTO TRIM & GRAPHICS 11/28/2018 272148CC383021 E 781-13610-5021 215.26 MM CC - GARAGE OPER SUPPLIES VEH 7
CUSTOMINK, LLC 11/28/2018 272148CC382956 E 100-13410-5061 380.90 MG CC - SHIRTS FOR CLEAN UP EVENT ON 9/15/1
11/28/2018 272148CC382958 E 100-13410-5061 -10.00 MG CC - SHIRTS FOR CLEANUP EVENT
11/28/2018 272148CC382959 E 740-13820-5061 1,531.50 MG CC - HATS FOR ADOPT A STORM DRAIN EVEN
DAVID LEE 11/30/2018 272203013-102-410 E 100-13310-5078 76.00 LOW INCOME SEWER SERVICE REBATE-315 CASTI
DEA SECURITY SYSTEMS CO INC 11/20/2018 271947C011101851 E 720-13720-5005 234.00 MPG QUARTERLY ALARM MONITORING
11/30/2018 272184C011060188 E 781-13610-5001 1,855.00 INSTALLATION OF CARD READERS
DEPARTMENT OF TRANSPORTATION 11/20/2018 271948SL190103 E 100-13450-5021 13,468.40 SIGNALS & LIGHTING JULY 2018 - SEPT 2018
DEVIN KEAHI 11/20/2018 27197111/10-11/14/18 E 710-13315-5031 23.98 STANDBY MILEAGE REIMBURSEMENT FOR D.KEA
DIRECT EDGE, INC 11/28/2018 272148CC383024 E 781-13610-5021 1,469.98 MM CC - GARAGE OPER SUPPLIES VEH 628
DOLLAR TREE STORE 11/28/2018 272148CC382951 E 740-13820-5061 17.11 MG CC - SUPPLIES FOR ADOPT A STORM DRAIN V
11/28/2018 272148CC382968 E 100-13410-5061 42.86 MG CC - CITYWIDE CLEANUP EVENT SUPPLIES
DRD AUTOMOTIVE, INC. 11/28/2018 272079167414 E 710-13941-5051 3.98 STARTER FLUID
DYSERT ENVIRONMENTAL INC 11/28/2018 27208013912 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/28/2018 27208013913 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/28/2018 27208013914 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/28/2018 27208013916 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/28/2018 27208013917 E 710-13953-5005 350.00 FY 2018-2019 SAMPLING SERVICES
11/28/2018 27208013918 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/28/2018 27208013919 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613915 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613927 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613928 E 710-13953-5005 245.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613929 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613930 E 710-13953-5005 245.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613931 E 710-13953-5005 245.00 FY 2018-2019 SAMPLING SERVICES
Monday, December 3, 2018 Page 18 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
DYSERT ENVIRONMENTAL INC 11/30/2018 27218613932 E 710-13953-5005 245.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613933 E 710-13953-5005 245.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613934 E 710-13951-5005 445.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613935 E 710-13951-5005 302.50 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613936 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
11/30/2018 27218613940 E 710-13953-5005 155.00 FY 2018-2019 SAMPLING SERVICES
EMERGENCY VEHICLE GROUP INC 11/20/2018 27195224457 E 781-13610-5021 270.60 GARAGE OPER SUPPLIES
ERA-A WATERS COMPANY 11/20/2018 271954883959 E 710-13951-5021 166.06 FY 2018-2019 LAB SUPPLIES (STANDARDS)-PO LI
EREPLACMENTPARTS.COM 11/28/2018 272148CC 383083 E 781-13610-5021 94.55 MM CC - GARAGE OPER SUPPLIES
EXXON MOBIL 11/28/2018 272148CC383020 E 781-13610-5021 19.52 MM CC- GARAGE OPER SUPPLIES
FASTENAL COMPANY 11/20/2018 271955CAS1034254 E 781-13610-5021 4.61 GARAGE SHOP OPER SUPPLIES
11/20/2018 271955CAS1034592 E 781-13610-5021 47.79 GARAGE SHOP OPER SUPPLIES
11/20/2018 271955CAS1034784 E 781-13610-5021 61.53 GARAGE SHOP OPER SUPPLIES
FASTRAK 11/28/2018 272148CC382939 E 100-13410-5001 6.25 DB CC - FASTRAK REPLENISHMENT
11/28/2018 272148CC382939 E 781-13610-5001 6.25 DB CC - FASTRAK REPLENISHMENT
FATHOM MARINE, LLC 11/30/2018 2721901545 E 781-13610-5001 431.91 GARAGE - VEH 519 REPAIRS
FISHER SCIENTIFIC COMPANY, LLC11/30/2018 2721917229963 E 710-13951-5021 349.58 LAB SUPPLIES
FLYERS ENERGY LLC 11/20/2018 27195718-787621 E 781-13610-5028 1,138.43 FS 64 FUEL
11/20/2018 27195718-794116 E 781-13610-5028 659.55 CORP YARD DIESEL
11/20/2018 27195718-795644 E 781-13610-5028 3,429.68 FS 61 DIESEL
11/20/2018 27195718-798459 E 781-13610-5028 2,143.22 GARAGE - VEHICLE LUBRICANTS
11/20/2018 271957CFS1715622 E 781-13610-5028 12,264.44 CITYWIDE CARD LOCK FUEL
11/20/2018 271957CFS1723984 E 781-13610-5028 14,704.51 CITYWIDE CARD LOCK FUEL
11/28/2018 27208418-805178 E 781-13610-5028 3,953.36 GARAGE - FS 63 FUEL
11/28/2018 27208418-805179 E 781-13610-5028 843.38 GARAGE - FS 64 FUEL
FOSTER FLOW CONTROL 11/20/2018 27195918-3056 E 710-13943-5051 5,552.09 REPLACEMENT PLUG VALVES
11/20/2018 27195918-3062 E 710-13942-5051 1,212.72 REPLACEMENT WEDGE GATE VALVE
FULL SOURCE LLC 11/28/2018 272148CC382941 E 100-13410-5034 1,234.96 DB CC - SWEATSHIRTS FOR PW MAINT
11/28/2018 272148CC382963 E 710-13315-5034 754.56 MG CC - SHORT SLEEVE SHIRTS FOR PW MAINT
GCS ENVIRONMENTAL EQUIPT SVCS 11/20/2018 27196018430 E 781-13610-5021 43.83 GARAGE OPER SUPPLIES
GLOBAL SUN LANDSCAPE 11/30/2018 2721944126 E 710-13922-5021 87.00 LANDSCAPE REPAIR
GOLDEN GATE TRUCK CENTER 11/20/2018 271961F005883901:01 E 781-13610-5020 200.08 GARAGE - VEH 505 PAD KIT
Monday, December 3, 2018 Page 19 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
GOLDEN GATE TRUCK CENTER 11/20/2018 271961R005084354:01 E 781-13610-5001 2,366.16 GARAGE - VEH 507 REPAIRS
GOLDEN STATE CHEMICAL & SUPPLY11/20/2018 271962101071 E 710-13910-5021 2,602.87 NITRILE GLOVE RE-STOCK
11/20/2018 271962101082 E 710-13910-5021 2,265.65 OPERATING SUPPLIES - RESTOCK
GRANITEROCK COMPANY 11/28/2018 2720911142796 E 100-13411-5021 116.35 STREET MAINT OPER SUPPLIES
HAAKER EQUIPMENT COMPANY 11/28/2018 272148CC 383076 E 781-13610-5021 67.16 MM CC - GARAGE OPER SUPPLIES VEH 625
HACH COMPANY 11/28/2018 27209211213387 E 710-13951-5021 2,689.39 LAB SUPPLIES
11/30/2018 27219511223689 E 710-13942-5051 1,804.61 REPLACEMENT PH SENSOR
IDEXX DISTRIBUTION, INC. 11/30/2018 2721973039543657 E 710-13951-5021 1,752.47 LAB SUPPLIES
IPS GROUP, INC 11/20/2018 27196537719 E 720-13720-5005 6,165.24 OCT. CC TRANS FOR SINGLE SPACE PARKING MET
JACK S CHEW 11/28/2018 272063011-254-060 E 100-13310-5078 76.00 LOW INCOME SEWER SERVICE REBATE PROGRA
JAM SERVICES INC 11/20/2018 271966112733 E 781-13610-5021 1,529.50 SIGNALS OPER SUPPLIES
11/20/2018 271966112806 E 100-13450-5021 1,903.13 SIGNALS OPER SUPPLIES
11/28/2018 272094113220 E 100-13450-5021 1,857.25 SIGNALS OPER SUPPLIES
JDI ELECTRICAL SERVICES INC 11/30/2018 2721984222 E 710-13941-5051 7,650.00 EV CHARGING ELECTRICAL FITTINGS
K-119 OF CALIFORNIA 11/20/2018 27196875446 E 710-13922-5050 63.80 MAINTENANCE SUPPLIES
11/28/2018 27209575497 E 100-13450-5021 109.14 SIGNALS OPER SUPPLIES
KAMAN INDUSTRIAL TECHNOLOGIES 11/20/2018 271970X937049 E 781-13610-5021 31.03 GARAGE OPER SUPPLIES VEH 786
11/30/2018 272199N405162 E 710-13944-5051 228.79 OPERATING SUPPLIES
KEN GRADY COMPANY INC 11/20/2018 2719723368 E 710-13942-5051 81.47 REPLACEMENT ONLINE DECHLOR ANALYZER PAR
KENNETH DE LEON 11/28/2018 27207603/22/18 E 710-13943-5051 61.00 EMPLOYEE REIMBURSEMENT- WELDING SUPPLIE
KITCHELL CEM 11/30/2018 27220178927 E 100-13210-5001 1,500.00 CONSTRUCTION COORDINATION SERVICES FOR 4
LARRY WALKER ASSOCIATES, INC. 11/20/2018 27197400516.05-15 E 710-13951-5005 503.25 FY 2018-2019 WASTEWATER REGULATORY ASSIS
LEVY PROMO PRODUCTS INC. 11/20/2018 2719761446 E 710-13953-5030 7,672.18 COMMUNITY OUTREACH MATERIALS
LLUMIN, INC 11/28/2018 272103INV31132 E 710-13910-5033 6,725.00 COMPUTER MAINT. SYSTEM TRAINING FOR WQC
LOGMEIN 11/28/2018 272148CC382960 E 100-13410-5061 348.00 MG CC - GOTO MEETING SUBSCRIPTION
LOWE'S CREDIT SERVICES 11/20/2018 271978902278 E 740-13820-5021 444.60 STORM MAINT OPER SUPPLIES
11/20/2018 271978902281 E 100-13411-5021 140.01 STREET MAINT OPER SUPPLIES
11/20/2018 271978902286 E 710-13315-5021 66.24 SEWER MAINT OPER SUPPLIES
11/20/2018 271978902307 E 100-13440-5021 9.33 STREET CLEANING OPER SUPPLIES
11/20/2018 271978902350 E 100-13460-5021 50.05 STREETLIGHTING OPER SUPPLIES
11/20/2018 271978902533 E 710-13315-5021 12.46 SEWER MAINT OPER SUPPLIES
11/20/2018 271978902639 E 740-13820-5021 26.51 FRANCISCO TERRRACE PROJECT OPER SUPPLIES
Monday, December 3, 2018 Page 20 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
LOWE'S CREDIT SERVICES 11/20/2018 271978902685 E 710-13315-5021 53.68 SEWER MAINT OPER SUPPLIES
11/20/2018 271978902924 E 740-13820-5051 46.48 FRANCISCO TERRACE PROJECT OPER SUPPLIES
11/20/2018 271978902995 E 710-13315-5021 5.07 SEWER MAINT OPER SUPPLIES
11/20/2018 271978911001 E 710-13922-5050 97.86 REPLACEMENT AIR PURIFIER
11/30/2018 27220502340 E 781-13610-5021 79.57 SIGNALS OPER SUPPLIES
11/30/2018 272205916928 E 710-13943-5051 128.74 OPERATING SUPPLIES
MCC CONTROLS LLC 11/20/2018 271981CD99318601 E 710-13943-5051 5,366.25 FY 2018-2019 SCADA/ELECTRICAL SERVICES
MCMASTER-CARR SUPPLY CO 11/20/2018 27198278734067 E 710-13922-5050 777.37 VINYL LETTERING & SAFETY SIGNS
11/30/2018 27220979113229 E 710-13943-5050 355.98 AIR PURIFING RESPIRATOR RESTOCK
11/30/2018 27220979335800 E 710-13941-5051 56.09 BATTERY SUPPLY RE-STOCK
11/30/2018 27220979485006 E 710-13943-5050 106.92 HOSE NOZZLE & RESPIRATORS
11/30/2018 27220979485006 E 710-13922-5051 367.54 HOSE NOZZLE & RESPIRATORS
METRO MOBILE COMMUNICATIONS 11/30/2018 272210054972 E 781-13610-5028 128.24 GARAGE - VEH 505 REPAIRS
MEYERS, NAVE, RIBACK 11/20/2018 2719832018090333 E 250-13510-5003 63.80 PROF SRVCS THROUGH 09/30/2018 - SOLID WAS
11/20/2018 2719832018090334 E 710-13910-5003 2,365.00 PROF SRVCS THROUGH 09/30/2018 - SEWER SYS
MICHAEL'S 11/28/2018 272148CC382953 E 740-13820-5061 65.25 MG CC - SUPPLIES FOR ADOPT A STORM DRAIN V
MILT'S SIGN SERVICE INC 11/30/2018 27221311869 E 100-13410-5025 157.69 NAME PLATE FOR DAVE BOCKHAUS
MISSION COMMUNICATIONS 11/20/2018 2719851023644 E 710-13315-5051 93.00 SEWER MAINT OPER SUPPLIES
MOSS RUBBER & EQUIPT CORP 11/20/2018 271986CA94-942546 E 781-13610-5021 147.06 GARAGE - VEH 518 OPER SUPPLIES
11/20/2018 271986CA94-942924 E 781-13610-5021 5.13 GARAGE STOCK OPER SUPPLIES
11/20/2018 271986CA94-943003 E 740-13820-5021 190.94 STORM MAINT OPER SUPPLIES
11/28/2018 272112CA94-942728 E 740-13820-5051 240.19 STORM MAINT OPER SUPPLIES
11/28/2018 272112CA94-942758 E 740-13820-5021 481.74 STORM MAINT OPER SUPPLIES
11/30/2018 272214CA94-943101 E 781-13610-5021 114.37 GARAGE OPER SUPPLIES VEH 331
11/30/2018 272214CA94-943153 E 710-13910-5021 202.48 REPLACEMENT RAIN GEAR - PLANT OPERATIONS
MUNICIPAL MAINTENANCE EQUIPMEN11/20/2018 2719870132511-IN E 781-13610-5021 35.61 GARAGE STOCK OPER SUPPLIES VEH 320
11/20/2018 2719870132635-IN E 781-13610-5021 1,091.35 GARAGE OPER SUPPLIES
MUNIQUIP, LLC 11/20/2018 271988104403 E 710-13943-5051 9,716.72 DIGESTER NO. 4 MIXING PUMP - REBUILD PARTS
MY PARKING PERMIT 11/28/2018 272148CC382945 E 720-13720-5025 912.78 MG CC - DECEMBER 2018 MPG & SURFACE LOT P
N1 CRITICAL TECHNOLOGIES, INC 11/20/2018 2719896420-3860 E 710-13942-5051 9,995.28 REPLACEMENT UPS PLANT LITHIUM ION BATTERI
NATIONAL CINEMEDIA, LLC 11/20/2018 271990INV-163402 E 710-13953-5030 751.40 ON-SCREEN OUTREACH
11/30/2018 272215INV-164879 E 710-13953-5030 4,443.40 SEWER OUTREACH PROGRAM-ON SCREEN OUTR
Monday, December 3, 2018 Page 21 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
OFFICE DEPOT INC 11/20/2018 271992216720403001 E 710-13951-5021 71.47 OFFICE SUPPLIES
11/20/2018 271992216720403001 E 710-13910-5021 54.16 OFFICE SUPPLIES
11/20/2018 271992217772702001 E 710-13910-5021 55.99 OFFICE SUPPLIES
11/20/2018 271992217772828001 E 710-13951-5021 30.87 OFFICE SUPPLIES
11/20/2018 271992219548557001 E 710-13953-5021 79.91 OFFICE SUPPLIES
11/20/2018 271992227819974001 E 710-13910-5021 124.61 OFFICE SUPPLIES
OLE'S CARBURETOR & ELEC INC 11/20/2018 271993425700 E 781-13610-5021 216.02 GARAGE OPER SUPPLIES VEH 233 & 286
11/30/2018 272216426371 E 781-13610-5021 243.77 GARAGE- BATTERY FOR VEH 5 & 18
O'REILLY AUTO PARTS 11/28/2018 272148CC 383084 E 781-13610-5021 42.57 MM CC - GARAGE STOCK OPER SUPPLIES
PARKING COMPANY OF AMERICA 11/20/2018 271996INVM0013040 E 100-13999-5999 41,286.32 SOUTH CITY SHUTTLE 10/1/18 - 10/31/18
PENINSULA BATTERY CO 11/20/2018 271998127130 E 100-13450-5021 1,842.96 SIGNALS MAINTENANCE (SAN BRUNO)
11/20/2018 271998127308 E 781-13610-5021 156.14 GARAGE OPER SUPPLIES VEH 505
PETERSON POWER SYSTEMS INC 11/20/2018 272000PC240033121 E 710-13941-5051 2,269.95 PARTS FOR GENERATOR BLDG 1
11/20/2018 272000PC240033121 E 710-13961-5051 2,269.96 PARTS FOR GENERATOR BLDG 1
11/20/2018 272000PC240033121 E 710-13962-5051 2,269.95 PARTS FOR GENERATOR BLDG 1
11/20/2018 272000SW240153177 E 710-13943-5051 6,176.90 WAUKESHA PERIODIC MAINTENANCE
PETERSON TRUCKS, INC. 11/30/2018 272220103487P E 781-13610-5021 615.51 GARAGE OPER SUPPLIES VEH 515
PHILZ COFFEE 11/28/2018 272148CC382952 E 740-13820-5061 115.20 MG CC - COFFEE FOR ADOPT A STORM DRAIN VO
PREFERRED ALLIANCE, INC 11/20/2018 2720030142933-IN E 710-13310-5039 65.00 OCTOBER 2018 PRE-EMPLOYMENT & RANDOM D
11/20/2018 2720030142933-IN E 710-13310-5036 129.00 OCTOBER 2018 PRE-EMPLOYMENT & RANDOM D
QVC 11/28/2018 272148CC 383017 E 720-13720-5021 -91.45 PD CC - REIMBURSEMENT FOR FRAUDULENT CHA
READYREFRESH 11/20/2018 27200618K0028246270 E 710-13910-5021 491.74 DRINKING WATER (10/7-11/6/18)
ROLLING PIN DONUTS 11/28/2018 272148CC382973 E 100-13410-5061 35.85 MG CC - DONUTS FOR CITYWIDE CLEANUP EVEN
RYAN ESTRADA 11/30/2018 27218911/06/18 E 710-13910-5031 150.00 GRADE III RENEWAL
SAFEWAY STORE 11/28/2018 272148CC382950 E 740-13820-5061 112.50 MG CC - ADOPT A STORM DRAIN VOLUNTEER LU
11/28/2018 272148CC382964 E 710-13315-5061 35.53 MG CC - OMP STORMWATER OPEN HOUSE SNAC
SAN FRANCISCO HARLEY-DAVIDSON 11/20/2018 272009416624 E 781-13610-5021 192.13 GARAGE OPER SUPPLIES VEH 42
SERRAMONTE FORD INC 11/20/2018 272011635083 E 781-13610-5021 58.21 GARAGE STOCK OPER SUPPLIES
11/20/2018 272011635233 E 781-13610-5021 220.45 GARAGE STOCK & VEH 3
11/20/2018 272011635511 E 781-13610-5021 372.48 GARAGE OPER SUPPLIES VEH 132
11/20/2018 272011635529 E 781-13610-5021 250.40 GARAGE OPER SUPPLIES VEH 15
11/20/2018 272011635640 E 781-13610-5021 292.87 GARAGE OPER SUPPLIES VEH 15
Monday, December 3, 2018 Page 22 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
SERRAMONTE FORD INC 11/20/2018 272011635753 E 781-13610-5021 66.10 GARAGE OPER SUPPLIES VEH 15
11/20/2018 272011636013 E 781-13610-5021 87.27 GARAGE OPER SUPPLIES VEH 6
11/20/2018 272011636044 E 781-13610-5021 124.17 GARAGE STOCK OPER SUPPLIES
11/20/2018 272011636092 E 781-13610-5021 276.93 GARAGE- VEH 120
11/20/2018 272011637172 E 781-13610-5021 752.55 GARAGE STOCK OPER SUPPLIES
11/20/2018 272011637196 E 781-13610-5021 116.43 GARAGE STOCK OPER SUPPLIES
11/20/2018 272011637217 E 781-13610-5021 95.47 GARAGE OPER SUPPLIES VEH 24
11/20/2018 272011637247 E 781-13610-5021 70.49 GARAGE OPER SUPPLIES VEH 15
11/20/2018 272011637249 E 781-13610-5021 62.49 GARAGE STOCK OPER SUPPLIES
11/20/2018 272011637250 E 781-13610-5021 36.19 GARAGE SHOP OPER SUPPLIES VEH 9
11/20/2018 272011637305 E 781-13610-5028 1,022.25 GARAGE SHOP OPER SUPPLIES
SHAPE INCORPORATED 11/20/2018 272012124905 E 710-13941-5051 8,313.42 ELECTRICAL SUPPLY RESTOCK
11/20/2018 272012124919 E 710-13941-5051 9,882.50 SUBM PMP WEAR RING RESTOCK
SHIVA AUTO REPAIR 11/20/2018 27201339908 E 781-13610-5001 56.75 GARAGE - VEH 215 SMOG INSPECTION
11/20/2018 27201339937 E 781-13610-5001 56.75 GARAGE - VEH 15 SMOG INSPECTION
11/20/2018 27201339988 E 781-13610-5001 56.75 GARAGE - VEH 23 SMOG INSPECTION
11/20/2018 27201340007 E 781-13610-5001 56.75 GARAGE - SMOG CERTIFICATE VEH 226
11/20/2018 27201340008 E 781-13610-5001 56.75 GARAGE- VEH 233 SMOG CERTIFICATE
11/20/2018 27201340009 E 781-13610-5001 56.75 GARAGE - VEH 264 SMOG INSPECTION
11/20/2018 27201340046 E 781-13610-5001 56.75 GARAGE - VEH 521 SMOG INSPECTION
11/20/2018 27201340047 E 781-13610-5001 56.75 GARAGE- VEH 242 SMOG INSPECTION
11/20/2018 27201340057 E 781-13610-5001 56.75 GARAGE- VEH 231 SMOG INSPECTION
11/20/2018 27201340063 E 710-13315-5001 56.75 GARAGE- VEH 123 SMOG INSPECTION
11/20/2018 27201340064 E 781-13610-5001 56.75 GARAGE - SMOG INSPECTION VEH 267
11/20/2018 27201340066 E 781-13610-5001 56.75 GARAGE- VEH 144 SMOG INSPECTION
11/20/2018 27201340067 E 781-13610-5001 56.75 GARAGE - VEH 27 SMOG INSPECTION
11/20/2018 27201340070 E 781-13610-5001 56.75 GARAGE- VEH 230 SMOG INSPECTION
11/20/2018 27201340071 E 781-13610-5001 56.75 GARAGE - SMOG INSPECTION VEH 134
11/20/2018 27201340084 E 781-13610-5001 56.75 GARAGE - SMOG INSPECTION VEH 251
SMART & FINAL STORES LLC 11/28/2018 272148CC382965 E 100-13410-5061 62.25 MG CC - DRINKS FOR CITYWIDE CLEANUP EVENT
11/28/2018 272148CC382966 E 100-13410-5061 3.99 MG CC - COFFEE CREAMER FOR CITYWIDE CLEAN
SMARTSIGN 11/28/2018 272131MPP-125351 E 720-13720-5025 3,855.17 2019 SURFACE LOT MONTHLY PERMITS
Monday, December 3, 2018 Page 23 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
SMARTSIGN 11/28/2018 272131MPP-125374 E 720-13720-5025 3,405.16 2019 MPG MONTHLY PERMITS
SOLUTIONS, INC. HELIO ENERGY MANAGEME11/20/2018 271963529 E 710-13910-5002 15,600.00 ANNUAL LICENSE CLOUD BASED FLOW ANALYTIC
SOUTH CITY CAR WASH INC 11/20/2018 2720153188 E 781-13610-5001 1,342.20 CAR WASH FOR CITY VEHICLES (OCTOBER)
SOUTH CITY LUMBER AND SUPPLY 11/20/2018 272016938411 E 100-13430-5021 13.38 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 272016942956 E 100-13430-5021 63.24 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 272016943326 E 100-13430-5021 93.28 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 272016943716 E 781-13610-5021 17.04 GARAGE OPER SUPPLIES
11/20/2018 272016943935 E 781-13610-5021 36.90 GARAGE OPER SUPPLIES
11/20/2018 272016943987 E 781-13610-5021 11.73 GARAGE OPER SUPPLIES
11/20/2018 272016944197 E 100-13430-5021 16.26 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 272016958826 E 781-13610-5021 4.15 GARAGE OPER SUPPLIES
11/20/2018 272016958877 E 781-13610-5021 2.51 GARAGE SHOP OPER SUPPLIES
11/20/2018 272016960231 E 710-13941-5021 39.19 WIRE FOR WQCP CONFERENCE ROOM
11/20/2018 272016960243 E 781-13610-5021 23.49 GARAGE OPER SUPPLIES
11/20/2018 272016K60791 E 710-13932-5050 17.92 ELECTRICAL SUPPLIES
11/20/2018 272016K61646 E 720-13720-5021 42.94 PARKING DISTRICT OPER SUPPLIES
11/28/2018 272133962249 E 100-13450-5021 28.63 SIGNALS OPER SUPPLIES
11/28/2018 272133K60768 E 710-13315-5021 29.76 SEWER MAINT OPER SUPPLIES
SPECIALTY'S CAFE & BAKERY 11/28/2018 272148CC382971 E 710-13310-5061 159.08 MG CC - LUNCH ORDER FOR QUARTERLY MRP M
SSF SCAVENGER CO INC 11/20/2018 2720200000758083 E 710-13962-5072 19,781.32 DEBRIS BOX SVC FOR SWEEPER/VACTOR DUMPSI
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052052981/3395556E 710-13910-5021 21.83 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -109.69 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -98.12 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 55.55 GROUNDBREAKING CEREMONY SUPPLIES - TISSU
11/28/2018 2721378052052981/3955560E 710-13910-5021 42.05 GROUNDBREAKING CEREMONY SUPPLIES - TISSU
11/28/2018 2721378052052981/3955560E 710-13910-5021 -21.83 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -8.65 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 8.65 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -42.05 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -8.65 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -55.55 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13953-5021 67.42 OFFICE SUPPLIES
Monday, December 3, 2018 Page 24 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
STAPLES BUSINESS ADVANTAGE 11/28/2018 2721378052052981/3955560E 710-13910-5021 53.91 GROUNDBREAKING CEREMONY SUPPLIES - TISSU
11/28/2018 2721378052052981/3955560E 710-13910-5021 31.13 GROUNDBREAKING CEREMONY SUPPLIES - TISSU
11/28/2018 2721378052052981/3955560E 710-13953-5021 -52.18 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13953-5021 52.18 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -31.13 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13910-5021 -53.91 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13941-5051 382.36 FILE CABINET REPLACEMENT
11/28/2018 2721378052052981/3955560E 710-13910-5021 214.51 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955560E 710-13951-5021 128.62 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955561E 710-13910-5021 95.01 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955561E 710-13910-5021 32.20 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955561E 710-13951-5021 25.12 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955561E 710-13910-5021 30.03 OPERATING SUPPLIES
11/28/2018 2721378052052981/3955561E 710-13941-5021 213.80 OFFICE SUPPLIES
11/28/2018 2721378052052981/3955561E 710-13910-5021 360.36 OFFICE SUPPLIES
STAPLES CREDIT PLAN 11/28/2018 272148CC382954 E 740-13820-5020 22.36 MG CC - CORP YARD FRONT OFICCE SUPPLIES
STARBUCKS 11/28/2018 272148CC382969 E 100-13410-5061 84.75 MG CC - COFFEE FOR CITYWIDE CLEANUP EVENT
STATE OF CALIFORNIA 11/28/2018 272138335401 E 710-13310-5037 96.00 OCTOBER 2018 LIVESCAN SUBMISSIONS
STEWART CHEVROLET 11/20/2018 272023115997 E 781-13610-5021 268.45 GARAGE OPER SUPPLIES VEH 32
THATCHER COMPANY OF CALIFORNIA11/20/2018 272026258521 E 710-13941-5021 5,869.76 FY 2018-2019 FERRIC CHLORIDE
THE LIGHTHOUSE, INC 11/20/2018 2720270707114 E 781-13610-5021 71.83 GARAGE OPER SUPPLIES
11/20/2018 2720270707115 E 781-13610-5021 396.85 GARAGE OPER SUPPLIES VEH 0859
TRACTION-GENUINE PARTS CO. 11/20/2018 2720281801P109324 E 781-13610-5021 27.97 GARAGE STOCK OPER SUPPLIES
11/20/2018 2720281801P109377 E 781-13610-5021 9.55 GARAGE OPER SUPPLIES- VEH AIR FILTER
11/20/2018 2720281801P110351 E 781-13610-5021 38.50 GARAGE STOCK OPER SUPPLIES
11/20/2018 2720281801P110645 E 781-13610-5021 377.38 GARAGE STOCK OPER SUPPLIES
11/20/2018 2720281801P110652 E 781-13610-5021 8.29 GARAGE STOCK OPER SUPPLIES
11/20/2018 2720281801P110753 E 781-13610-5021 362.23 GARAGE STOCK OPER SUPPLIES VEH 516
11/20/2018 2720281801P111191 E 781-13610-5021 172.99 GARAGE STOCK OPER SUPPLIES VEH 508
11/20/2018 2720281801P111203 E 781-13610-5021 7.32 GARAGE STOCK OPER SUPPLIES
TURF STAR INC 11/20/2018 2720297038992-00 E 781-13610-5021 172.74 GARAGE OPER SUPPLIES VEH 614
UNITED ROTARY BRUSH CORP 11/20/2018 272031CI226461 E 781-13610-5021 5,543.35 GARAGE STOCK OPER SUPPLIES
Monday, December 3, 2018 Page 25 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
UNITED SITE SERVICES OF CA 11/30/2018 272229114-7646060 E 710-13922-5051 208.85 RESTROOM FACILITIES SVCS (11/13-12/10/2018)
UNIVAR USA INC 11/20/2018 272033SJ909756 E 710-13944-5021 3,314.62 FY 2018-2019 SODIUM HYPOCHLORITE
11/20/2018 272033SJ910218 E 710-13944-5021 3,489.07 FY 2018-2019 SODIUM HYPOCHLORITE
11/20/2018 272033SJ910405 E 710-13964-5021 5,494.10 FY 2018-2019 SODIUM BISULFITE
11/20/2018 272033SJ910410 E 710-13964-5021 5,446.36 FY 2018-2019 SODIUM BISULFITE
11/20/2018 272033SJ910791 E 710-13944-5021 3,418.80 FY 2018-2019 SODIUM HYPOCHLORITE
11/20/2018 272033SJ911635 E 710-13964-5021 5,453.18 FY 2018-2019 SODIUM BISULFITE
11/20/2018 272033SJ912189 E 710-13944-5021 3,242.65 FY 2018-2019 SODIUM HYPOCHLORITE
11/20/2018 272033SJ912197 E 710-13944-5021 3,423.58 FY 2018-2019 SODIUM HYPOCHLORITE
11/28/2018 272150SJ913030 E 710-13944-5021 3,420.38 FY 2018-2019 SODIUM HYPOCHLORITE
11/30/2018 272230SJ913198 E 710-13964-5021 5,544.10 FY 2018-2019 SODIUM BISULFITE
11/30/2018 272230SJ913810 E 710-13944-5021 3,420.09 FY 2018-2019 SODIUM HYPOCHLORITE
11/30/2018 272230SJ914438 E 710-13944-5021 3,349.68 FY 2018-2019 SODIUM HYPOCHLORITE
VALLEY POWER SYSTEMS INC 11/20/2018 272035K 65580 E 781-13610-5021 65.97 GARAGE OPER SUPPLIES VEH 316
VWR INTERNATIONAL LLC 11/20/2018 2720368084318874 E 710-13951-5021 234.45 LAB SUPPLIES
11/30/2018 2722328084384943 E 710-13951-5021 124.93 LAB SUPPLIES
11/30/2018 2722328084390926 E 710-13951-5021 24.89 LAB SUPPLIES
11/30/2018 2722328084408724 E 710-13951-5021 483.86 LAB SUPPLIES
W.W. GRAINGER INC. 11/20/2018 2720379001360701 E 100-13460-5021 108.81 STREETLIGHTING OPER SUPPLIES
11/20/2018 2720379942934093 E 100-13430-5021 33.65 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 2720379942934101 E 100-13430-5021 183.99 PAINTS & SIGNS OPER SUPPLIES
11/20/2018 2720379948333795 E 100-13460-5021 2,133.11 STREETLIGHTING OPER SUPPLIES
11/20/2018 2720379958509276 E 710-13942-5051 553.52 MAINTENANCE TOOLS - REPLACEMENT PULL TAP
11/28/2018 2721539960269364 E 710-13943-5051 676.79 ELECTRICAL SUPPLIES - BULK ELECTICAL CORD RE
11/28/2018 2721539960457886 E 710-13941-5050 32.83 MAINTENANCE SUPPLIES
11/30/2018 2722339000064213 E 710-13931-5050 32.83 FIRE EXTINGUISHER SIGNS
11/30/2018 2722339000739681 E 710-13922-5051 13.13 MAINTENANCE SUPPLIES
11/30/2018 2722339003565208 E 710-13941-5021 31.63 OPERATING SUPPLIES
11/30/2018 2722339003565216 E 710-13941-5021 36.75 OPERATING SUPPLIES
11/30/2018 2722339003845360 E 710-13941-5051 444.81 OPERATING SUPPLIES
11/30/2018 2722339003845378 E 710-13910-5061 105.45 OPERATING SUPPLIES- SAFETY SUPPPLIES
WATTCO 11/30/2018 27223551790 E 781-13610-5021 330.00 GARAGE OPER SUPPLIES
Monday, December 3, 2018 Page 26 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
PUBLIC WORKS
WEST COAST CODE CONSULTANTS 11/30/2018 272236218-010-414-01 E 710-13953-5004 3,355.00 NEW DEVELOPMENT ENGINEERING PLAN REVIE
WINGFOOT COMMERCIAL TIRE SYSTM11/20/2018 272039184-1084893 E 781-13610-5001 366.27 GARAGE- VEH 510 ROAD SERVICE & TIRES
11/20/2018 272039184-1084893 E 781-13610-5021 2,573.52 GARAGE- VEH 510 ROAD SERVICE & TIRES
11/20/2018 272039184-1084908 E 781-13610-5021 510.36 GARAGE- VEH 327 TIRES
11/20/2018 272039184-1084927 E 781-13610-5021 2,637.08 VEH 509 ROAD SERVICE & TIRES
11/20/2018 272039184-1084927 E 781-13610-5001 366.27 VEH 509 ROAD SERVICE & TIRES
11/20/2018 272039184-1085134 E 781-13610-5021 510.36 GARAGE OPER SUPPLIES VEH 212
WINZER CORPORATION 11/20/2018 2720406232360 E 781-13610-5021 446.62 GARAGE SHOP OPER SUPPLIES
WORK AREA PROTECTION 11/28/2018 272148CC383022 E 781-13610-5021 300.34 MM CC- GARAGE OPER SUPPLIES VEH 770
WORLD OIL ENVIRONMENTAL SVCS 11/20/2018 272041I500-00379794 E 781-13610-5028 35.00 HAZ MAT WASTE DISPOSAL
ZAP MANUFACTURING INC 11/20/2018 2720421905 E 100-13430-5021 316.52 PAINTS & SIGNS OPER SUPPLIES
Payments issued for PUBLIC WORKS $481,250.08
BALANCE SHEET
ALLISON KNAPP WOLLAM 11/30/2018 2722021-2018 B 100-21742 2,062.50 52 FRANKLIN CONSULTING SVCS 8/28 - 9/26/201
11/30/2018 2722022-2018 (52) B 100-21742 907.50 52 FRANKLIN CONSULTING SVCS 9/27 - 10/24/20
BAY AREA REROOFING INC 11/30/2018 272175B18-1470 B 270-21724 200.00 C & D DEPOSIT REFUND 222 CAMARITAS
CABLECOM LLC 11/20/2018 271933E17-0552 B 270-21703 500.00 ENCROACH DEPOSIT REFUND - 582 ECCLES AVE
CITY OF BURLINGAME 11/20/2018 2719413RD/4TH QTR 2018 B 280-21204 7,646.40 BID ASSESSMENTS PASS THROUGH
JONES COVEY GROUP, INC. 11/20/2018 271967E18-0941 B 270-21703 2,000.00 ENCROACH REFUND - 479 S.AIRPORT BLVD
MCCURDY ROOFING 11/30/2018 272208B18-1369 B 270-21724 200.00 C & D DEPOSIT REFUND 536 EUCALYPTUS
11/30/2018 272208B18-1444 B 270-21724 200.00 C & D DEPOSIT REFUND 514 COMMERCIAL
MEYERS, NAVE, RIBACK 11/20/2018 2719832018090354 B 100-21742 73.50 PROF SERV THRU 9/30/18 - 405.1305 - AT&T SM
11/30/2018 2722112018090337 B 100-21742 1,244.10 PROF SERV THRU 9/30/18 - 405.1250 - 52 FRANK
11/30/2018 2722112018090347 B 100-21742 3,369.20 PROF SERV THRU 9/30/18 - 405.1285 CADENCE P
11/30/2018 2722112018090348 B 100-21742 3,359.90 PROF SERV THRU 9/30/18 - 405.1286 HASKINS W
11/30/2018 2722112018090350 B 100-21742 2,296.80 PROF SERV THRU 9/30/18 - 405.1293 - 410 NOO
11/30/2018 2722112018090351 B 100-21742 3,328.00 PROF SERV THRU 9/30/18 - 405.1294 - 490 SOUT
11/30/2018 2722112018090355 B 100-21742 1,313.00 PROF SERV THRU 9/30/18 - 405.1306 - 40 AIRPO
11/30/2018 2722112018090356 B 100-21742 1,076.60 PROF SERV THRU 9/30/18 - 405.1309 - VERIZON
STATE OF CALIFORNIA 11/28/2018 272138335401 B 100-21205 124.00 OCTOBER 2018 LIVESCAN SUBMISSIONS
Payments issued for BALANCE SHEET $29,901.50
Monday, December 3, 2018 Page 27 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
CAPITAL IMPROVEMENTS
CALLANDER ASSOC LANDSCAPE 11/28/2018 27206117007-17 E 510-99999-5999 612.79 ON CALL LANDSCAPE ARCHITECTURAL SERVICES
CSG CONSULTANTS INC 11/28/2018 27207120905 E 740-99999-5999 645.00 ON CALL PROGRAM MANAGEMENT FY 17-18
DAVEY RESOURCE GROUP INC 11/28/2018 27207575802 E 510-99999-5999 6,010.00 SOUTH SAN FRANCISCO URBAN FOREST MASTER
HM CONSTRUCTION INC 11/20/2018 271964PROGRESS PYMT 5 E 510-99999-5999 32,555.31 SERVICES FOR MAGNOLIA SENIOR CENTER-SIEBE
11/20/2018 271964PROGRESS PYMT6 E 510-99999-5999 15,000.00 SERVICES FOR MAGNOLIA SR. CENTER-SIEBECKER
KENNEDY/JENKS CONSULTANTS, INC11/28/2018 272098125727 E 710-99999-5999 45,787.08 CM & Inspection Services: WQCP Wet
MARK THOMAS & CO. INC. 11/30/2018 27220631368 E 510-99999-5999 79,020.03 SO. AIRPORT BLVD. BRIDGE @ NO. ACCESS RD
11/30/2018 27220631613 E 510-99999-5999 26,473.75 SO. AIRPORT BLVD. BRIDGE @ NO. ACCESS RD
11/30/2018 27220631803 E 510-99999-5999 27,663.50 SO. AIRPORT BLVD. BRIDGE @ NO. ACCESS RD
MEYERS, NAVE, RIBACK 11/28/2018 2721092018080280 E 514-99999-5999 3,800.80 OP PHASE IC-405.1259- KILROY PHASE INFRASTR
SWINERTON MGMT & CONSULTING 11/28/2018 27213918100045-02 E 740-99999-5999 15,228.00 ON CALL MULTI-DISCIPLINARY ENGINEERING SER
11/28/2018 27213918100046-02 E 510-99999-5999 3,627.00 ON CALL MULTI-DISCIPLINARY ENGINEERING SER
11/30/2018 27222516100059-I-27 E 514-99999-5999 35,407.00 OYSTER PT PHASE IC- SWINERTON, PM CONSULTI
11/30/2018 27222616100059-I-26 E 514-99999-5999 30,799.38 OYSTER PT PHASE IC- SWINERTON, PM CONSULTI
TRC ENGINEERS INC 11/28/2018 27214422074 E 510-99999-5999 27,628.02 CM SERVICES FOR EL CAMINO REAL GBI - PHASE I
WEST COAST CODE CONSULTANTS 11/28/2018 272154I-417-218-05-01 E 510-99999-5999 3,500.00 ON-CALL CONSULTING SERVICES FOR MULTI-DIS
11/28/2018 272154I-417-218-06-02 E 510-99999-5999 9,450.00 2018-E6: City Hall Roof Replacement
11/28/2018 272154I-417-218-07-02 E 510-99999-5999 1,020.00 2018-E6: City Hall Roof Replacement
11/28/2018 272154I-417-218-08-01 E 510-99999-5999 1,950.00 2018-E6: City Hall Roof Replacement
11/28/2018 272154I-417-218-09-02 E 510-99999-5999 12,720.00 2018-E6: City Hall Roof Replacement
WOODARD & CURRAN INC 11/28/2018 27215926630 E 710-99999-5999 37,520.08 2017-1 SODIUM HYPOCHLORITE FACILITY REHABI
Payments issued for CAPITAL IMPROVEMENTS $416,417.74
DESIGNATED FUND BALANCE
DOLORES CURMI 11/20/2018 27194611962877 B 280-27405 20.00 REFUND - FUN RUN 2018 CANCELLED
GOURMET COFFEE SOLUTIONS INC. 11/28/2018 27208811091809 B 280-27408 162.87 SUPPLIES FOR PUBLIC COFFEE MACHINE
JASON YOO 11/28/2018 27216018-088 TO 18-091 B 280-27404 1,400.00 TREE PERMIT DEPOSIT REFUND - 121 ARROYO DR
KELLI JO CULLINAN 11/20/2018 2719454/26-10/18/18 B 280-27402 414.24 EMPLOYEE REIMB FOR K. CULLINAN
11/28/2018 27207211/28/18 ADVANCE B 280-27402 500.00 CASH ADVANCE FOR SENIOR SVCS AND SUPPLIES
MEI CHI WONG 11/28/2018 27215812025502 B 280-27405 40.00 REFUND FOR CANCELLED THANKSGIVING FUN R
MONIKA KANSAL 11/30/2018 27220012039858 B 280-27405 40.00 REFUND FOR TWO PEOPLE FOR THANKSGIVING F
RICK KELL 11/28/2018 27209611997916 B 280-27405 20.00 REFUND - FUN RUN 2018 CANCELLED
Monday, December 3, 2018 Page 28 of 29
VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION
Payments issued between and11/19/2018 12/2/2018 -City of South San Francisco
DESIGNATED FUND BALANCE
SSF CONFERENCE CENTER 11/30/2018 27222317-12033 B 280-27409 10,756.25 BUILDING RENTAL - TRIVIA CHALLENGE 11/16/20
SUEH-MIN LIEW 11/28/2018 27210211998167 B 280-27405 20.00 REFUND - FUN RUN 2018 CANCELLED
TAYLOR CARELLI 11/20/2018 27193717-5764 B 280-27453 7,120.00 CASE CLOSED; EVIDENCE MONEY RETURNED
Y.C. LIEW 11/20/2018 27197711963041 B 280-27405 20.00 REFUND - FUN RUN 2018 CANCELLED
Payments issued for DESIGNATED FUND BALANCE $20,513.36
REFUNDS/REIMBURSEMENTS
ANTONIA MARTINEZ 11/28/2018 2721051060029 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR THE USE OF ORANGE P
BRINK'S, INCORPORATED 11/20/2018 27192910613488 R 110-00000-36010 1,556.40 NOV 2018 ARMORED CAR SVCS
11/20/2018 2719292455552 R 110-00000-36010 1,274.15 OCT 2018 ARMORED CAR SVCS - EXCESS LIABILIT
NORA NONATO 11/20/2018 2719911059984 R 100-17250-35301 350.00 DAMAGE DEPOSIT HALL RENTAL RETURNED IN F
SAN MATEO COUNTY CONTROLLER'S 11/28/2018 272127OCT 2018 R 100-12720-33001 23,264.20 ALLOCATION OF PARKING PENALTIES - OCT
SARAH GAY 11/28/2018 27208720707 R 100-17250-35301 99.00 PICNIC RESERVATION CANCELLED DUE TO POOR
Payments issued for REFUNDS/REIMBURSEMENTS $26,743.75
TOTAL PAYMENTS FOR PERIOD $2,205,624.15
Monday, December 3, 2018 Page 29 of 29
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1056 Agenda Date:12/12/2018
Version:1 Item #:12.
Report regarding a resolution authorizing the acceptance of $8,800 in grant funding from the United Way of the
Bay Area to support the Volunteer Income Tax Assistance Program at Project Read and approving Budget
Amendment 19.031. (Valerie Sommer, Library Director)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the acceptance of $8,800 in grant
funding from United Way of the Bay Area (UWBA) to support the Volunteer Income Tax Assistance
(VITA) Program at Project Read and approving Budget Amendment 19.031.
BACKGROUND/DISCUSSION
Project Read has been awarded $8,800 from UWBA to support an IRS VITA site in preparing 2018 tax returns.
Funds will be used to assist low income tax payers in South San Francisco and surrounding cities to file their
income tax returns free of charge. Services will be available in English, Mandarin, and Spanish.
Last year Project Read provided VITA assistance to 321 households who realized $360,190 in refunds.
FISCAL IMPACT
Grant funds will be used to amend the Library Department’s current FY 2018-19 Operating Budget per Budget
Amendment 19.031. Receipt of these funds does not commit the City to ongoing funding.
CONCLUSION
Receipt of these funds will enable the Library to provide VITA through Project Read.It is recommended that
the City Council accept $8,800 in grant funding and approving Budget Amendment 19.031.
City of South San Francisco Printed on 12/6/2018Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1057 Agenda Date:12/12/2018
Version:1 Item #:12a.
Resolution authorizing the acceptance of $8,800 in grant funding from the United Way of the Bay Area to
support the Volunteer Income Tax Assistance Program at Project Read and approving Budget Amendment
19.031.
WHEREAS, the City of South San Francisco (“City”) Library Department established Project Read to assist
adults and their families in reaching educational goals; and
WHEREAS, in November 2018 the United Way of the Bay Area (UWBA) awarded a grant to the City to fund
Volunteer Income Tax Assistance (VITA) programming at Project Read; and
WHEREAS, VITA programming will assist over 300 low-income community members in completing their tax
returns; and
WHEREAS, grant funds will be used to amend the Fiscal Year 2018-19 operating budget of the Library
Department.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby accepts $8,800 in grant funding from the United Way of the Bay Area to fund VITA
programming at Project Read, and approves Budget Amendment 19.031.
*****
City of South San Francisco Printed on 1/17/2019Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1054 Agenda Date:12/12/2018
Version:1 Item #:13.
Report regarding an ordinance amending South San Francisco Municipal Code Chapter 8.50 to prohibit
retaliation against individuals who report violations of the City’s smoking ordinance.(Fire Chief,Jess
Magallanes)
RECOMMENDATION
Staff recommends that the City Council waive reading and adopt an Ordinance amending South San
Francisco Municipal Code Chapter 8.50 to prohibit retaliation against individuals who report violations
of the City’s smoking ordinance.
BACKGROUND/DISCUSSION
City Council waived reading and introduced the following ordinance on November 28,2018.The ordinance is
ready for adoption.
Ordinance amending South San Francisco Municipal Code Chapter 8.50 to prohibit retaliations against
individuals who report violations of the City’s smoking ordinance.
(Vote 5-0)
CONCLUSION
It is recommended that the City Council waive reading and adopt an Ordinance amending South San Francisco
Municipal Code Chapter 8.50 to prohibit retaliations against individuals who report violations of the City’s
smoking ordinance.
City of South San Francisco Printed on 12/6/2018Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1055 Agenda Date:12/12/2018
Version:1 Item #:13a.
An ordinance amending South San Francisco Municipal Code Chapter 8.50 to prohibit retaliation against
individuals who report violations of the City’s smoking ordinance.
WHEREAS,the City of South San Francisco (“City”)received a report from the 2017-2018 Grand Jury dated
July 26, 2018 entitled “Smoke-Free Multiunit Housing: No Ifs, Ands, Or Butts” (“Grand Jury Report); and
WHEREAS,Grand Jury Report recommendation R2 states that by no later than December 31,2018,the City
should amend its smoking ordinance to prohibit retaliation against individuals who report violations of the
City’s smoking ordinance; and
WHEREAS,the City adopted its smoking ordinance in 1987 and it is codified in South San Francisco
Municipal Code Chapter 8.50 “Regulation of Smoking”; and
WHEREAS, Chapter 8.50 was last revised in 2016 to restrict the use of electronic smoking devices; and
WHEREAS,Section 8.50.030 prohibits smoking within multi-unit residences,which is any property with two
or more units and has at least one or more shared walls,floors,or ceilings,or has a shared ventilation system;
and
WHEREAS,Section 8.50.080 authorizes any owner,manager,operator,employer or employee of any
establishment regulated by the City’s smoking ordinance to inform persons who violate Chapter 8.50 that such
violation is a public nuisance and may be subject to an enforcement action by the City as authorized by state
law; and
WHEREAS,the City desires to implement the recommendation from the Grand Jury Report and revise Section
8.50.080 to prohibit retaliation against individuals who report violations of the City’s smoking ordinance
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION 1.Incorporation of Recitals.
The City Council of South San Francisco finds that all Recitals are true and correct and are incorporated herein
by reference.
SECTION 2.Amendments
Chapter 8.50 of the South San Francisco Municipal Code is hereby amended to read as follows:
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File #:18-1055 Agenda Date:12/12/2018
Version:1 Item #:13a.
Section 8.50.080 Violations
(a)Any owner,manager,operator,employer or employee of any establishment regulated by this
chapter shall have the right to inform persons violating this chapter of the appropriate provisions
thereof.
(b)Any violation of this chapter shall be and is hereby declared to be a public nuisance,and may be
abated as such through appropriate civil proceedings brought by the City.
(c)Any person violating any of the provisions of this chapter not superseded by state or federal law
shall be guilty of an infraction.Upon conviction of an infraction,a person shall be subject to payment of
a fine, not to exceed the limits set forth in California Government Code Section 36900.
(d)Any violation of this chapter that is also a violation of state law may be subject to an enforcement
action by the City as authorized by state law.
(e)No person shall intimidate,harass,or otherwise retaliate against any person who seeks to attain
compliance with this chapter.Moreover,no person shall intentionally or recklessly expose another
person to secondhand smoke in response to that person’s effort to achieve compliance with this chapter.
Violation of this subsection shall constitute a misdemeanor.
SECTION 3.Severability
If any provision of this ordinance or the application thereof to any person or circumstance is held invalid,the
remainder of the ordinance and the application of such provision to other persons or circumstances shall not be
affected thereby.
SECTION 4.Compliance with the California Environmental Quality Act
The approval of this ordinance is exempt from the California Environmental Quality Act (Public Resources
Code §§21000 et seq.,“CEQA,”and 14 Cal.Code Reg.§§15000 et seq.,“CEQA Guidelines”).This action is
not a project within the meaning of the California Environmental Quality Act (CEQA)Guidelines Section
15378 and 15061(b)(3)as it will not result in any direct or indirect physical change in the environment.
Therefore, pursuant to CEQA Guidelines section 15060, CEQA analysis is not required.
SECTION 5.Effective Date of Ordinance and Publication
This Ordinance shall be in full force and effect thirty (30)days after its final passage.A summary of this
Ordinance shall be published within fifteen (15)days after the adoption,together with the names of those City
Councilmembers voting for or against it,in the South San Francisco Examiner,a newspaper of general
circulation in the City of South San Francisco, in accordance with Government Code Section 36933.
*****
Introduced at a regular meeting of the City Council of the City of South San Francisco held the 28th day of
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File #:18-1055 Agenda Date:12/12/2018
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November 2018.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1028 Agenda Date:12/12/2018
Version:1 Item #:14.
Report regarding an Ordinance adopting a Development Agreement Amendment with Miller Cypress SSF,LLC
for the development of a seven-to eight-story multi-family residential project with 195 units at 405 Cypress
Avenue, 204, 208, 212/214, and 216 Miller Avenue (“Cadence Phase 2”)(Adena Friedman, Senior Planner)
RECOMMENDATION
Staff recommends that the City Council adopt an Ordinance approving the Development Agreement
Amendment for the Cadence Phase 2 project, and waive further reading.
BACKGROUND/DISCUSSION
The City Council previously waived reading and introduced the following ordinance.The ordinance is ready
for adoption.
Ordinance adopting a Development Agreement Amendment with Miller Cypress SSF,LLC for the
development of a seven-to eight-story multi-family residential project with 195 units at 405 Cypress
Avenue, 204, 208, 212/214, and 216 Miller Avenue (“Cadence Phase 2”).
(Introduced on 11/28/18; Vote 4-1)
ASSOCIATIONS
1.Final Ordinance (18-1029)
A.Exhibit A- Development Agreement Amendment
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1029 Agenda Date:12/12/2018
Version:1 Item #:14a.
Ordinance adopting a Development Agreement Amendment with Miller Cypress SSF,LLC for the development
of a seven-to eight-story multi-family residential project with 195 units at 405 Cypress Avenue,204,208,
212/214, and 216 Miller Avenue (“Cadence Phase 2”).
WHEREAS,Miller Cypress SSF,LLC (“Developer”)has proposed construction of a high-density residential
development,consisting of 195 residential units,225 parking spaces,and residential amenities (“Project”,or
“Cadence Phase 2”)at 405 Cypress Avenue,204,208,212/214,and 216 Miller Avenue,APNs 012-314-220,
012-314-190,012-314-180,012-314-110,and 011-014-100 (collectively referred to as “Project Site”)in the
City; and
WHEREAS,the City and the Developer entered into a Development Agreement (DA15-0003)for Phase 1 of
the Project (“Cadence Phase 1”)for the construction of a high-density residential development consisting of
260 residential apartments and twelve for-sale residential townhomes and 342 total vehicle parking spaces over
309 Airport Blvd.,315 Airport Blvd.,401-421 Airport Blvd.,405 Cypress Ave.,and 216 Miller Ave.
(collectively “Phase 1 Project Site”) in the City; and,
WHEREAS,the City and the Developer now wish to amend the Development Agreement to incorporate
Cadence Phase 2; and,
WHEREAS,Developer seeks approval of a Conditional Use Permit and Design Review for the Project (“Land
Use Entitlements ”) through a separate resolution; and,
WHEREAS,approval of the Developer’s proposal is considered a “project”for purposes of the California
Environmental Quality Act, Pub. Resources Code § 21000, et seq. (“CEQA”); and,
WHEREAS,on January 28,2015,the City Council certified an Environmental Impact Report (“EIR”)(State
Clearinghouse number 2013102001)in accordance with the provisions of the California Environmental Quality
Act (Public Resources Code,§§21000,et seq.,“CEQA”)and CEQA Guidelines,which analyzed the potential
environmental impacts of the development of the Downtown Station Area Specific Plan; and,
WHEREAS,on January 28,2015,the City Council also adopted a Statement of Overriding Considerations in
accordance with the provisions of CEQA and CEQA Guidelines,which carefully considered each significant
and unavoidable impact identified in the EIR and found that the significant environmental impacts are
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acceptable in light of the project’s economic, legal, social, technological and other benefits; and,
WHEREAS,the Project is exempt from CEQA pursuant to CEQA Guidelines Section 15332 as it is a qualified
in-fill development project; and
WHEREAS,the Project is also exempt from CEQA pursuant to CEQA Guidelines Section 15183,as it is
consistent with the General Plan and the DSASP and would have no environmental impacts that would be
peculiar to the Project; and
WHEREAS,the Project is also exempt from CEQA pursuant to Public Resources Code Section per Public
Resources Code Section 21155.4 as the Project is a multi-family residential development that meets three
specific criteria and has no new or more significant impacts than disclosed in the EIR,and is statutorily exempt
from CEQA review; and
WHEREAS,an Environmental Consistency Analysis for the Project was prepared pursuant to CEQA
Guidelines Section 15183 and an Environmental Checklist was prepared pursuant to CEQA Guidelines Section
15168(c)(4)that concluded that even if the Project was not exempt from CEQA pursuant to the above-listed
exemptions,in accordance with the requirements of CEQA Guidelines Section 15168,the Project is within the
scope of the DSASP and would not result in any new significant environmental effects or a substantial increase
in the severity of any previously identified effects beyond those disclosed and analyzed in the DSASP EIR
certified by City Council nor would new mitigation be required; and
WHEREAS,on September 6,2018 the Planning Commission for the City of South San Francisco held a
lawfully noticed public hearing to solicit public comment and consider the proposed Development Agreement
Amendment,took public testimony,and made a recommendation that the City Council adopt the Amendment;
and,
WHEREAS,the City Council held a duly noticed public hearing on November 28,2018,to consider the Project
entitlements and Development Agreement, and take public testimony.
NOW, THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows:
SECTION 1 FINDINGS
NOW,THEREFORE,BE IT RESOLVED that based on the entirety of the record before it,which includes
without limitation,the California Environmental Quality Act,Public Resources Code §21000,et seq.
(“CEQA”)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San
Francisco General Plan and General Plan EIR;the Downtown Station Area Specific Plan Program EIR and
Statement of Overriding Considerations;the South San Francisco Municipal Code;the Project applications;the
Project Plans,as prepared by BDE Architects,dated August 22,2018;the Environmental Consistency Analysis,
including all appendices thereto;all site plans,and all reports,minutes,and public testimony submitted as part
of the City Council’s duly noticed November 28,2018 meeting;and any other evidence (within the meaning of
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of the City Council’s duly noticed November 28,2018 meeting;and any other evidence (within the meaning of
Public Resources Code Section 21080(e)and Section 21082.2),the City Council of the City of South San
Francisco hereby finds as follows:
A.General Findings
The foregoing recitals are true and correct and made a part of this Ordinance;
1.The Development Agreement,attached hereto as Exhibit A,is incorporated herein by reference
and made a part of this Ordinance as if set forth fully herein.
2.The documents and other material constituting the record for these proceedings are located at the
Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA
94080, and in the custody of Chief Planner, Sailesh Mehra.
3.Based upon the testimony and information presented at the hearing and upon review and
consideration of the environmental documentation provided,including but not limited to the
Environmental Consistency Analysis,the City Council,exercising its independent judgment and
analysis,finds that the Project is consistent with the analysis presented in the certified Downtown
Station Area Specific Plan Program EIR,and that the Project would not result in any new significant
environmental effects or a substantial increase in the severity of any previously identified effects
beyond those disclosed and analyzed in the Downtown Station Area Specific Plan Program EIR
certified by City Council nor would new mitigation be required for the Project.This is supported by
the fact that,consistent with the Downtown Station Area Specific Plan EIR Mitigation Monitoring
and Reporting Program,the project prepared Toxic Air Contaminants (TAC)and Green House Gas
(GHG)Emissions Assessment,a Historic Resources Analysis,a Cultural Resources Analysis,and a
Traffic and Circulation Analysis,all of which determined that the Project would not result in any
new impacts not adequately evaluated and addressed by the Downtown Station Area Specific Plan
Program EIR.
B.Development Agreement Amendment Findings
1.The Development Agreement Amendment,as proposed,is consistent with the objectives,policies,
general land uses and programs specified in the General Plan and the Downtown Station Area
Specific Plan,both of which envision a high-density residential project adjacent to the Caltrain
commuter station that can revitalize underused parcels and support economic activity in the
Downtown area (see Gov.Code §§65868,65867.5).Further,the land uses,development standards,
densities and intensities,buildings and structures proposed are compatible with the goals,policies,
and land use designations established in the General Plan (see Gov.Code §65860),and none of the
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and land use designations established in the General Plan (see Gov.Code §65860),and none of the
land uses,development standards,densities and intensities,buildings and structures will operate to
conflict with or impede achievement of the any of the goals,policies,or land use designations
established in the General Plan.
2.The Development Agreement Amendment,as proposed,is compatible with the proposed high-
density residential use authorized in and the regulations prescribed for the land use district
(Downtown Transit Core)in which the real property is located and complies with all applicable
zoning,subdivision,and building regulations and with the guiding policies of the General Plan and
Downtown Station Area Specific Plan.
3.The Development Agreement Amendment states:
a.The duration of the Agreement Amendment shall be ten years,as specified in Section 2.2 of the
Agreement;
b.The permitted uses of the Project Site,shall include those uses listed as “permitted”in the
Downtown Transit Core zoning sub-district,as specified in Section 2.7 of the Agreement
Amendment;
c.The density and intensity of use of the Project Site shall be as set forth in the Project Approvals
and,as and when they are issued,any subsequent approvals,as specified in Section 2.7 of the
Agreement Amendment;
d.The maximum height,bulk and size of the proposed buildings on the Project Site shall be as set
forth in the Project Approvals and,as and when they are issued,any subsequent approvals,as
specified in Section 2.7 of the Agreement Amendment; and,
e.Provisions for reservation or dedication of land for public purposes,the location of public
improvements,and the general location of public utilities shall be as set forth in the Project
Approvals and,as and when they are issued,any subsequent approvals,as specified in Section
2.8 of the Agreement Amendment.
f.The Developer must satisfy all of the Community Benefits,as specified in Exhibit D of the
Agreement Amendment,including but not limited to a local hire policy and transportation
demand management program.
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File #:18-1029 Agenda Date:12/12/2018
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SECTION 2.Approval of Development Agreement.
A.The City Council of the City of South San Francisco hereby approves the Development Agreement
Amendment with Miller Cypress SSF,LLC attached hereto as Exhibit A and incorporated herein by
reference.
B.The City Council further authorizes the City Manager to execute the Development Agreement,on
behalf of the City,in substantially the form attached as Exhibit A,and to make revisions to such Agreement,
subject to the approval of the City Attorney,which do not materially or substantially increase the City’s
obligations thereunder.
SECTION 3.Severability.
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or
unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other
persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end,
provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby
declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase
hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,
clauses, or phrases be held unconstitutional, invalid, or unenforceable.
SECTION 4.Publication and Effective Date.
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This Ordinance shall become effective thirty (30) days from and after its adoption.
*****
Introduced at a regular meeting of the City Council of the City of South San Francisco held the 28th day of November
2018.
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RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
City Clerk
City of South San Francisco
P.O. Box 711
South San Francisco, CA 94083
Space Reserved for Recorder's Use Only
This instrument is exempt from recording fees pursuant to Government Code section 27383.
Documentary Transfer Tax is $0.00 (exempt per Revenue & Taxation Code section 11922, Transfer to
Municipality).
FIRST MAJOR AMENDMENT TO DEVELOPMENT AGREEMENT
BY AND BETWEEN
CITY OF SOUTH SAN FRANCISCO
AND
BIT SSF MILLER CYPRESS, LLC
Cadence Phase 2 Project
(Former Ford Properties Vacant Parking Lots)
204 Miller Avenue
208 Miller Avenue
212-214 Miller Avenue
216 Miller Avenue
405 Cypress Avenue
South San Francisco, California
Effective Date: __________, 2018
FIRST MAJOR AMENDMENT TO DEVELOPMENT AGREEMENT
Cadence Phase 2
(Former Ford Properties Vacant Parking Lots)
This FIRST MAJOR AMENDMENT TO THE DEVELOPMENT AGREEMENT
(“First Amendment”) is entered into this ____ day of ________, 2018, by and between the
CITY OF SOUTH SAN FRANSICO, a California municipal corporation (“City”), and BIT SSF
MILLER CYPRESS, LLC (“Developer”), a Delaware limited liability company. Developer and
City are, from time to time, referred to individually in this Agreement as a “Party” and
collectively as the “Parties.”
R E C I T A L S
This Amendment is entered into upon the basis of the following facts, understandings and
intentions of the parties:
A. WHEREAS, the City and Miller Cypress SSF, LLC entered into that certain
Development Agreement, recorded December 22, 2016 as Document No. 2016-137228 in the
Official Records of San Mateo County (the “Original Development Agreement”) with respect
to that certain real property located at known as County Assessor’s Parcel Numbers (“APN”)
012-317-110 (401 Airport Boulevard) (“Parcel A.1”), 012-317-100 (411 Airport Boulevard)
(“Parcel A.2”), 012-317-090 (421 Airport Boulevard) (“Parcel A.3”), 012-318-030 (315 Airport
Boulevard) (“Parcel D”), 012-314-100 (405 Cypress Avenue) (“Parcel B”), and 012-314-220
(216 Miller Avenue parking lot) (“Parcel C”). Parcel A.1, Parcel A.2 and Parcel A.3 are
collectively, “Parcel A.” Parcel A, Parcel B, Parcel C and Parcel D are, collectively, the
“Original Property.” Parcel A, Parcel B and Parcel D are collectively the “Cadence Phase 1
Property.” The Original Development Agreement, as modified by this First Amendment, is
hereinafter the “Development Agreement.”
B. WHEREAS, the Developer and South San Francisco Successor Agency, a public
agency (“Successor Agency”) entered that certain Purchase and Sale Agreement dated August
23, 2016, as amended by the certain First Amendment to Purchase and Sale Agreement dated
________, 2018 (the “PSA”) that authorized the transfer of the Original Property to the City for
subsequent conveyance to Miller Cypress SSF, LLC, and its authorized assignees.
C. WHEREAS, in April 2016, Miller Cypress SSF, LLC assigned its interest and
obligations under the PSA and the Original Development Agreement to Miller Cypress PRI,
LLC and a Notice of Assignment was recorded December 22, 2016 as Document No. 2016-
137229 in the Official Records of San Mateo County (“Official Records”), and Miller Cypress
PRI, LLC subsequently changed its legal operating name to BIT SSF Miller Cypress, LLC.
D. WHEREAS, on December 22, 2016, by Grant Deed recorded in the Official
Records as Document No. 2016-137231, the City transferred fee title to the Cadence Phase 1
Property to Developer, and Developer is currently constructing Phase 1 of the “Project” as
defined and in accordance with the Original Development (the “Cadence Phase 1 Project.”).
The Cadence Phase 1 Project, as defined herein and amended by this First Amendment, does not
include the twelve (12) unit townhome project on Parcel C, defined as Phase 2 in Section
6.11(a)(ii) of the Original Agreement, or the surface parking lot originally proposed on Parcel B.
E. WHEREAS, pursuant to the PSA, on April 26, 2017, by Grant Deed recorded in
the Official Records as Document No. 2017- 035957, the City transferred fee title to Parcel C to
SSF Miller Cypress Phase 2 LLC, as affiliate of Developer, subject to a partial assignment of the
Original Development Agreement as to Parcel C as evidenced by a Notice of Assignment of
Development Agreement recorded on April 26, 2017 as Document No. 2016-035958 in the
Official Records. On ______, 2018, SSF Miller Cypress Phase 2, LLC then transferred title and
assigned all of its interests and obligations with respect to Parcel C, the Development Agreement
and the PSA to the Developer.
F. WHEREAS, as contemplated under Section 5.6 of the PSA, the Developer
submitted its notice of the “Land Assemby Option” as that term is defined in the PSA and
entered into purchase and sale contacts with the private owners to acquire fee title to the
following properties located between Parcel C and Parcel B: 204 Miller Avenue (APN No. 012-
314-110) (“204 Miller”), 208 Miller Avenue (APN No. 012-314-112) (“208 Miller”), and 212-
214 Miller Avenue (APN No. 012-314- 190) (“214 Miller”), which are currently developed with
three one- and two-story commercial structures.
G. WHEREAS, 204 Miller, 208 Miller, 214 Miller, Parcel B and Parcel C are all
located within the Downtown Transit Core sub-district, total approximately 1.08 acres, and are
more particularly described and depicted in Exhibit A (“Cadence Phase 2 Property”).
H. WHEREAS, the proposed “Cadence Phase 2 Project” (or “Phase 2 Project”) on
the Cadence Phase 2 Property consists of demolition of three existing buildings, the removal of
two parking lots, site preparation and soil remediation, and the construction of 195 apartment
homes in one seven to eight story building (due to grade change across the site, the total number
of stories varies between seven and eight in order to maintain consistent ground plane access and
activation from west to east) and accompanying ancillary uses (e.g., parking, amenities, offsite
utility improvements, streetscape improvements), all as more particularly described in the
Cadence Phase 2 Project Approvals (defined below). As described in the Cadence Phase 2
Project Approvals, the Developer may construct the Cadence Phase 2 Project in two phases
“Phase 2A,” “Phase 2B,” or in one integrated phase, as described in the Cadence Phase 2
Project Approvals.
I. In addition to this First Amendment, development of the Phase 2 Project requires
that the Developer obtain from the City the following land use entitlements: Environmental
Assessment, Conditional Use Permit; and Design Review. The entitlements listed in this Recital
I are collectively referred to herein as the “Cadence Phase 2 Project Approvals.” The Cadence
Phase 2 Project Approvals are listed in Exhibit B. The Cadence Phase 2 Property is located in
the Downtown Transit Core and the Cadence Phase 2 Project Approvals meet the spirit and
intent of the Downtown Station Area Specific Plan and the applicable sections of the South San
Francisco Municipal Code. The Cadence Phase 2 Project will provide needed residential
development along the Airport Boulevard corridor one-half mile of the relocated Caltrain station,
one block from the historic retail cores of Grand Avenue and Linden Street, and adjacent to the
Cadence Phase 1 Project, and will result in the removal of vacant and underutilized downtown
properties that otherwise create gaps in the urban fabric, degrade pedestrian comfort, and create
obstacles to accessing Caltrain and Grand Avenue.
J. City has determined that the following public benefits and opportunities which are
advanced by City and Developer entering into this Agreement, each as futher defined in
community benefits letter, dated August 23, 2018, attached hereto as Exhibit D, and
incorporated herein and in the Cadence Phase 2 Project Approvals: (1) the Developer has made
a voluntary commitment to pay area-standard wages for the Project’s construction by hiring
union labor and by implementing the proposed Local Hire Program (as defined herein), with a
5% local hire target in order to encourage and support the local workforce, (2) the Phase 2
Project includes the following: (i) an on-site public art commitment (ii) an innovative
Transportation Demand Management plan, (iii) significant streetscape and public realm
improvements (including enhanced sidewalk paving, street furniture, street trees, pedestrian-
scale lighting, and street lighting along the project frontages of Miller Avenue and Cypress
Avenue, the undergrounding of PG&E/AT&T/Comcast lines along the project frontages of
Miller Avenue, Cypress Avenue, and Tamarack Lane, and street improvements along the project
frontages of Miller Avenue, Cypress Avenue, and Tamarack Lane), (iv) installation of a storm
drain and additional utility improvements along Miller Avenue between Cypress Avenue and
216 Miller Avenue to capture neighborhood stormwater runoff that currently floods the
neighborhood, (v) the provision of green building measures that will result in 5% more energy
efficiency than CA 2016 Title 24 requirements, (vi) mitigation of the environmental
contamination on Parcel C and Parcel B; and (3) the Cadence Phase 2 Project will mitigate any
significant environmental impacts, provide for and generate substantial revenues for the City in
the form of one time and annual fees and exactions and other fiscal benefits; and otherwise
achieve the goals and purposes for which the Development Agreement Statute was enacted.
K. In exchange for the benefits to City described in the preceding Recital, together
with the other public benefits that will result from the development of the Project, Developer will
receive by this Agreement assurance that it may proceed with the Project in accordance with the
“Applicable Law” (defined below), and therefore desires to enter into this Agreement.
L. On September 6, 2018, following a duly noticed public hearing, the Planning
Commission [recommended] that the City Council approve this Agreement.
M. The City Council, after conducting a duly noticed public hearing, has found that
this Agreement is consistent with the General Plan and Zoning Ordinance and has conducted all
necessary proceedings in accordance with the City’s rules and regulations for the approval of this
Agreement. In accordance with SSFMC section 19.60.120, the City Council, at a duly noticed
public hearing, adopted Ordinance No. _______-2018, approving and authorizing the execution
of this Agreement.
N. The Parties now desire to amend certain provisions of the Original Development
Agreement, as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein and other valuable consideration and pursuant to Section 7.2(b) of the Agreement, the
parties hereto agree to the following:
1. Defined Terms. All capitalized terms used herein shall have the meanings given in the
Original Development Agreement, except as expressly otherwise defined in this First
Amendment.
2. Enumeration of Specific Amendments; Relationship to Cadence Phase 1 Project. The
Original Development Agreement is hereby revised to incorporate the following amendments,
which shall apply only and exclusively to the Cadence Phase 2 Project and have no legal effect
whatsoever on the Cadence Phase 1 Project, except as expressly provided herein. For the
purpose of clarity, the Cadence Phase 2 Property is hereby incorporated into the Development
Agreement, as amended by this First Agreement, for the purposes of development of the
Cadence Phase 2 Project.
In this Section 2, for clarity, where the amendment revises existing text, double underline
text indicates new text; strikeout text indicates a deletion.
2.1 Article 1 (Definitions). The following definitions apply to this First Amendment,
and shall control as to the Cadence Phase 2 Project to the extent any of the following definitions
conflict with the Original Development Agreement:
“Applicable Law” shall have the meaning set forth in Section 2.7 of this First
Amendment.
“Cadence Phase 1 Project” shall have the meaning set forth in Recital D of this First
Amendment.
“Cadence Phase 1 Property” shall have the meaning set forth in Recital A of this First
Amendment.
“Cadence Phase 2 Project” or “Phase 2 Project” shall have the meaning set forth in
Recital C of this First Amendment.
“Cadence Phase 2 Project Approvals” or “Phase 2 Project Approvals” shall have the
meaning set forth in Recital I of this First Amendment.
“Cadence Phase 2 Property” shall have the meaning set forth in Recital G of this First
Amendment.
“Developer” shall mean BIT SSF Miller Cypress, LLC, and its successors and assigns.
“Development Agreement” shall have the meaning set forth in Recital A.
“Development Fees” shall have the meaning set forth in Section 2.4.
“Effective Date” shall have the meaning set forth in Section 4 of this First Amendment.
“Original Property” shall have the meaning set forth in Recital A of this First
Amendment.
“Project Site” shall mean, collectively, the Cadence Phase 1 Property and the Cadence
Phase 2 Property.
“Project” shall mean, collectively, the Cadence Phase 1 Project and the Cadence Phase 2
Project.
“PSA” shall have that meaning set forth in Recital B of this First Amendment.
“Term” shall have that meaning set forth in Section 2.3 of this First Amendment.
2.2 Section 2.1 (Effective Date). Section 2.1 of the Original Development Agreement
is hereby amended and restated to read in its entirety as follows:
This First Agreement shall become effective upon the date the ordinance
approving this Agreement becomes effective (“Effective Date”). The City Clerk
shall insert the Effective Date on the cover sheet and record this First Amendment
in the Official Records.
2.3 Section 2.2 (Term). Section 2.2 of the Original Development Agreement is
hereby amended and restated to read in its entirety as follows:
The term of this First Amendment (“Term”) shall commence upon the Effective
Date and continue for a period of ten (10) years.
2.4 Section 3.2 (b) (City Fees). Section 3.2(b) of the Original Development
Agreement is hereby amended and restated to read in its entirety as follows:
Consistent with the terms of this First Agreement, City shall have the right to
impose only such development fees (“Development Fees”) as have been adopted
by City and in the rates in effect as of the Effective Date of this First Agreement
and shown on Exhibit C. This shall not prohibit City from imposing on
Developer any fee or obligation that is imposed by a regional agency in
accordance with state or federal obligations and required to be implemented by
City. Development Fees shall be due upon issuance of building permits or
certificates of occupancy for the Project, as may be required under the adopting
ordinance for such Development Fees, except as otherwise provided under the
The Original Development Agreement, as modified by this First Amendment or
the Cadence Phase 2 Project Approvals.
2.5 Section 3.5 (Electrical Charging Stations). Section 3.5 of the Original
DevelopmentAgreement is hereby amended and restated to read in its entirety as follows:
Developer shall provide electric charging stations in a minimum of two percent of
the total parking spaces provided in the parking garages constructed on the
Cadence Phase 2 Project Parcels A and D and shall also install all necessary
conduit for ten (10) additional electric vehicle charging stations, with the final
location of the installed stations and conduit subject to approval by the Chief
Planner.
2.6 Section 5.6(a) (Existing Fees). Section 5.6(a) of the Original Development
Agreement is hereby amended and restated to read in its entirety as follows:
The Parties understand and agree that as of the Effective Date of this First
Amendment the fees, exactions, and payments listed in Exhibit C to this First
Amendment are the only City fees and exactions applicable to the Cadence Phase
2 Project. Except for those fees and exactions listed in Exhibit C, no new or
increased fees, exactions, or assessments shall be applicable to the the Project
Site, or any portion thereof.
2.7 Section 6.3 (Applicable Law). Section 6.3 of the Original Development
Agreement is hereby amended and restated to read in its entirety as follows:
The rules, regulations, official policies, standards and specifications applicable to
the Cadence Phase 2 Project (the “Applicable Law”) shall be those set forth in
the Original Development Agreement as amended by this First Amendment, and
the Cadence Phase 2 Project Approvals, and, with respect to matters not addressed
by the Original Development Agreement, as amended by this First Agreement or
the Cadence Phase 2 Project Approvals, those rules, regulations, official policies,
standards and specifications (including City ordinances and resolutions)
governing permitted uses, building locations, timing of construction, densities,
design, heights, fees, exactions, and taxes in force and effect on the Effective Date
of this First Amendment.
2.8 Section 6.11 (Timing and Review of Project Construction and Completion)
Section 6.11 of the the Original Development Agreement Agreement is hereby amended and
restated to read in its entirety as follows and this Section 2.7 shall also apply to the Cadence
Phase 1 Project:
(a) The Project consists of two phases. Phasing will occur in such a
manner as to always preserve the potential for 272 455 residential units on the site
during the Term of the Agreement.
(i) The Cadence Phase 1 Project shall include:
• Two seven-story residential buildings on Parcels A & D,
with a minimum of 260 apartment units between them
and two levels of parking garages in each building.
• A parking lot on Parcel B at 405 Cypress Avenue.
• All site improvements and design features as shown on
the Cadence Phase 1 Project Approvals for Phase 1.
(ii) The Cadence Phase 2 Project shall include:
• Twelve (12) for-sale townhomes at 216 Miller
Avenue195 apartment units which may be developed in
subphases (Phase 2A (101 units), Phase 2B (94 units)) as
described in the Cadence Phase 2 Project Approvals.
• All site improvements and design features as shown on
the Cadence Phase 2 Project Approvals for Phase 2.
2.9 6.12 (No Housing Restrictions on Rental Residential Component). Section 6.3 of
the Original Development Agreement is hereby amended and restated to read in its entirety as
follows:
City acknowledges and agrees that the residential component of the Project, other
than the twelve townhomes, is proposed for, approved as, and will be constructed
as market-rate rental housing. City represents and warrants that no inclusionary
housing, occupancy limitation or control, and no rent control requirement applies
to the Project so long as the residential component is comprised solely of rental
housing. City covenants that it will not adopt or attempt to apply any such
restrictions, requirements or controls to the Project, other than the twelve
townhomes, so long as the residential component is solely comprised of rental
housing. The City is in the process of adopting an affordable housing impact fee,
but the City acknowledges such fee shall not apply to the Project because the
application for the Cadence Phase 2 Project has been submitted by the Developer
and has been deemed complete by the City as of August 24, 2018.
2.10 Exhibit A (Description and Diagram of Project Site). Exhibit A of the Original
Agreement is hereby amended and restated to mean Exhibit A of this First Amendment. With
respect to the Cadence Phase 1 Property, it shall no longer include Parcel B or Parcel C which is
now deemed only part of the Cadence Phase 2 Property.
2.11 Exhibit B (List of Project Approvals). Exhibit B of the Original Agreement is
hereby amended and restated to mean Exhibit B of this First Amendment.
2.12 Exhibit C (Applicable Laws & City Fees, Exactions and Payments). Exhibit C of
the Original Agreement is hereby amended and restated to mean Exhibit C of this First
Amendment.
3. Ratification; Relationship with Original Development Agreement. Except as expressly
modified by this Amendment, the Original Development Agreement remains in full force and
effect. To the extent of any inconsistency between this First Amendment and the Original
Development Agreement with respect to the Cadence Phase 2 Project this First Amendment shall
control. To the extent of any inconsistency between this First Amendment and the Original
Development Agreement with respect to the Cadence Phase 1 Project the Original Development
Agreement shall control.
IN WITNESS WHEREOF, City and Developer have executed this First Amendment as
of the date first written above.
[Remainder of Page Blank]
CITY
CITY OF SOUTH SAN FRANCISCO,
a municipal corporation
By: ___________________________
Name: ______________________
City Manager
ATTEST:
By: ___________________________
City Clerk
APPROVED AS TO FORM:
By: ___________________________
City Attorney
DEVELOPER:
BIT SSF MILLER CYPRESS, LLC,
a Delaware limited liability company
By: SRGNC MF Miller Cypress, LLC,
a Delaware limited liability company
its Managing Member
By: SRGNC MF, LLC
a Delaware limited liability company,
its Managing Member
By:
Mark R. Kroll
President
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________________ before me _________________________________________ (insert
name and title of the officer) personally appeared
______________________________________________________________, who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument
and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and
that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature ______________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________________ before me _________________________________________ (insert
name and title of the officer) personally appeared
______________________________________________________________, who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument
and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and
that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature ______________________________ (Seal)
Exhibit A
Description and Diagram of Cadence Phase 2 Property
REAL PROPERTY IN THE CITY OF SOUTH SAN FRANCISCO, COUNTY OF SAN
MATEO, STATE OF CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
Exhibit B
List of Cadence Phase 2 Project Approvals [To be confirmed and filled in with final reference
information prior to execution, following entitlements approval]
• Environmental Consistency Analysis (File #________) approved by the City Council on
_______, 2018 by Resolution No. ___-2018.
• Conditional Use Permit (File #________) approved by the City Council on _______,
2018 by Resolution No. ____-2018.
• Design Review (File # ________) approved by the City Council on _________, 2018 by
Resolution No. __-2018.
• Development Agreement (File #_______) approved by the City Council on ________,
2018 by Ordinance No. 1512-2018.
Exhibit C
Applicable Laws & City Fees, Exactions, and Payments for Cadence Phase 2 Project
CURRENT SOUTH SAN FRANCISCO LAWS
Developer shall comply with the following City regulations and provisions applicable to the
Property as of the Effective Date (except as modified by this First Amendment and the Cadence
Phase 2 Project Approvals).
1.1. South San Francisco General Plan. The Developer will develop the
Project in a manner consistent with the objectives, policies, general
land uses and programs specified in the South San Francisco General
Plan, as adopted on October 13, 1999 and as amended from time to
time prior to the Effective Date.
1.2 Downtown Station Area Specific Plan. The Developer will develop
the Project in a manner consistent with the objectives, policies,
general land uses and programs specified in the South San Francisco
Downtown Station Area Specific Plan, as adopted in January 2015,
and as amended prior to the Effective Date.
1.3 Downtown Station Area Specific Plan Zoning District. The
Developer shall construct the Project in a manner consistent with the
Downtown Station Area Specific Plan Zoning District applicable to
the Project as of the Effective Date (except as modified by this First
Amendment).
1.4 South San Francisco Municipal Code. The Developer shall construct
the Project in a manner consistent with the South San Francisco
Municipal Code provisions, as applicable to the Project as of the
Effective Date (except as modified by this First Amendment).
FEES, EXACTIONS, & PAYMENTS
Subject to the terms of Section 5.6(b) of the Original Development Agreement, Developer agrees
that Developer shall be responsible for the payment of the following fees, charges, exactions,
taxes, and assessments (collectively, “Assessments”). From time to time, the City may update,
revise, or change its Assessments. Further, nothing herein shall be construed to relieve the
Property from common benefit assessments levied against it and similarly situated properties by
the City pursuant to and in accordance with any statutory procedure for the assessment of
property to pay for infrastructure and/or services that benefit the Property. Except as indicated
below, the amount paid for a particular Assessment, shall be the amount owed, based on the
calculation or formula in place at the time payment is due, as specified below.
2.1 Administrative/Processing Fees. The Developer shall pay the
applicable application, processing, administrative, legal and
inspection fees and charges, as currently adopted pursuant to City’s
Master Fee Schedule and required by the City for processing of land
use entitlements, including without limitation, General Plan
amendments, zoning changes, precise plans, development
agreements, conditional use permits, variances, transportation
demand management plans, tentative subdivision maps, parcel maps,
lot line adjustments, general plan maintenance fee, demolition
permits, and building permits.
2.2. Impact Fees (Existing Fees). Except as modified below and as set
forth in Section 2.6 of this First Amendment, the following existing
impact fees shall be paid for net new square footage at the rates and at
the times prescribed in the resolution(s) or ordinance(s) adopting and
implementing the fees.
(a) Child Care Impact Fee. (SSFMC Chapter 20.115; Ordinance 1432-2001).
(b) Public Safety Impact Fee. (Resolution 97-2012) Prior to receiving a
building permit the Project, the Developer shall pay the Public Safety
Impact Fee, as set forth in Resolution No. 97-2012, adopted on
December 10, 2012, to assist the City’s Fire Department and Police
Department with funding the acquisition and maintenance of Police and
Fire Department vehicles, apparatus, equipment, and similar needs for the
provision of public safety services.
(c) Sewer Capacity Charge. (Resolution 39-2010) Prior to receiving a
building permit for tenant improvements for the Project, the Developer
shall pay the Sewer Capacity Charge, as set forth in Resolution No. 39-
2010.
(d) General Plan Maintenance Fee. Per Resolution 74-2007.
(e) Park and Recreation Fees. Per SSFMC Chapter 8.67.
(f) Bicycle and Pedestrian Impact Fee. Per SSFMC Chapter 8.68.
2.3 User Fees.
(a) Sewer Service Charges. (assessed as part of property tax bill)
(b) Stormwater Charges. (assessed as part of property tax bill)
2.4 Community Benefit Committments. Developer shall be obligated to
satisfy all of the “Community Benefits” pursuant to SSFMC Section
20.280.005(A)(1)(a), (b), (c), (h), and (g) identified in the
Community Benefits Letter, attached to the First Amendment as
Exhibit D.
2.5 Business License Tax Modifications. In the event that the City’s
business license tax is modified and duly approved by voters, and any
subsequent tax modifications become applicable to the properties on
the Project during the term of this Agreement, Developer shall be
responsible to pay the applicable business license tax amounts, as
modified.
1
August 23, 2018
Ms. Adena Friedman
Senior Planner
City of South San Francisco
315 Maple Street
South San Francisco, CA 94083
RE: Cadence Phase 2 Application: Community Benefits and Financial Analysis under Section
20.280.005(A) and Summary of Other Public Benefits for Former Ford Properties/Vacant Miller
Avenue Parking Lots
Dear Ms. Freidman:
As you know, Sares-Regis Group of Northern California (“Sares Regis”) is well under construction on
Cadence Phase 1, which is expected to be completed and open to new residents in the first quarter of
2019. The next phase of the overall project, Cadence Phase 2 (“Project”), includes Parcel B (405 Cypress
Ave) and Parcel C (216 Miller Ave) of the Former Ford Properties as contemplated under the “Revised
Parcel C Entitlements Application” defined in Section 5.6 of the Purchase and Sale Agreement and Joint
Escrow Instructions dated February 23, 2016 (“PSA”), as well as three privately assembled parcels
between those two sites addressed as 204, 208, and 212/214 Miller Avenue. Sares Regis requests an
increase in density to 180 DUA for these five sites for construction of a new residential apartment
building, as described in more detail in the Planning Application submitted on December 12, 2017 and as
updated during the review process.
Pursuant to the Downtown Station Area Specific Plan (DSASP) Section 20.280.005 (A) Additional
Development Standards, Sares Regis proposes the following “Community Benefits,” listed in the order of
Section 20.280.005(A)(1), and includes the financial evaluation, as required by 20.280.005(A)(2) to allow
the City to make a reasonable assessment of the value of the Community Benefits offered relative to the
value of the additional density (87 units) sought. We also summarize other project benefits of Cadence
Phase 2 that are consistent with the goals and policies of the DSASP but that do not fit expressly in the
explicitly defined category of Community Benefits under Section 20.280.005. Sares Regis requests the
City Council, in its discretion, consider as additional “project benefits” when reviewing the project. As
described below, the value of the Community Benefits, even without the project benefits, vastly
outweighs the value of the additional density.
Exhibit D: Community Benefits Letter
2
Local Hire Program (20.280.005(A)(1)(a)) (Estimated cost of 20% to 30% of construction
value: $19,200,000 to $28,800,000)
Voluntary commitment to pay area-standard wages for the Project’s construction by
hiring union labor and by implementing the proposed Local Hire Program described in
Attachment A with a 5% local hire target in order to encourage and support the local
workforce.
Consistent with Downtown Station Area Specific Plan Policy LU-1, the Project will result
in the City of South San Francisco having more construction workers employed in high-
quality construction jobs with career paths, job training, and area-standard wages.
Committing to these area-standard wages and job benefits means more money
recirculating into the local economy during construction, thereby increasing the overall
associated economic benefit of the Project’s construction. Having a local workforce also
means: 1) additional sales tax dollars for the City as construction wages are recirculated
within the local economy; 2) greater opportunities for local youth and veterans to enter
the middle class by way of the targeted higher percentage of local apprentices employed
on the Project; and, 3) reduced traffic and greenhouse gas emissions from fewer workers
will needing to commute into South San Francisco to build the Project.
Public Art (20.280.005(A)(1)(b)) (Estimated Cost: $75,000)
Installation of public art. With City approval, the Project could also combine these Phase
2 public art dollars ($75,000) with those for Phase 1 ($25,000) for an even more impactful
combined public art.
Transit Subsidies and Alternative Transportation Incentives (20.280.005(A)(1)(b))
(Estimated Cost: $200,000)
Provision of a robust Transportation Demand Management (TDM) plan that takes
advantage of the following Project characteristics:
o Housing and increased population density within a 0.5-mile radius of Caltrain that
will promote train ridership and help secure increased train frequency, thereby
reducing overall transportation emissions.
o Residential housing opportunities in a walkable downtown neighborhood that
will allow younger employees and older retirees to live in an area that is walkable
to daily services, dining establishments, and local retailers (Per Greentrip, the
Project’s location has a rating of “89 - Very Walkable”).
o Development that will support the existing Grand Avenue and Linden Avenue
retailers by bringing nearby workers and residents from other parts of South San
Francisco closer to the primary retail corridors across more hours of the day.
The TDM plan itself includes transit subsidies and other incentives for residents to reduce
single occupant vehicle use and the need for on-site parking, as described in more detail
in Attachment B.
3
Local Streetscape Enhancements (20.280.005(A)(1)(c)) (Estimated Cost: $2,700,000)
Streetscape improvements in the public realm that include: enhanced sidewalk paving,
street furniture, street trees, pedestrian-scale lighting, and street lighting along the
project frontages of Miller Avenue and Cypress Avenue and as shown on the landscape
plan; the undergrounding of PGE/ATT/Comcast lines along the project frontages of Miller
Avenue, Cypress Avenue, and Tamarack Lane; and half street improvements along the
project frontages of Miller Avenue, Cypress Avenue, and Tamarack Lane.
Installation of a storm drain and additional utility improvements along Miller Avenue
between Cypress Avenue and 216 Miller Avenue to capture neighborhood stormwater
runoff that currently floods the neighborhood and as shown on the utility plans.
Infrastructure will be dedicated to the City upon completion.
Provision of Green Building Measures Over and Above Applicable Title 15 Thresholds
(“Building and Construction”) in the South San Francisco Municipal Code.
(20.280.005(A)(1)(g)) (Estimated Cost: $500,000)
LEED rating tied to 5% more energy efficiency than CA 2016 Title 24 requirements.
The estimated total cost of the Community Benefits described above is $27,475,000. The value of the
density bonus for the additional 87 units is approximately $5,742,000 ($66,000 for each additional unit),
which is significantly less than the value of the Community Benefits offered as part of the Project proposal.
Cadence Phase 2
Community Benefits Value Comparison Table
Additional units provided by
Community Benefits 87
Description of Community
Benefit Total Cost
Cost Per
Additional 87
Units
Local Hire Program paying
area standard wages $ 24,000,000 $ 275,850
Public Art $ 75,000 $ 850
TDM measures $ 200,000 $ 2,300
Local Streetscape
Enhancements $ 2,700,000 $ 31,025
Green Building Measures $ 500,000 $ 5,750
Total Costs $ 27,475,000 $ 315,800
Value of 87 Units $ 5,742,000 $ 66,000
Additional project benefits listed below are proposed as part of Cadence Phase 2’s development but are
not considered within the express DSASP Community Benefits. Nonetheless, they provide substantial
4
public benefits and help achieve several of the City’s goals and objectives enumerated in the DSASP,
General Plan, and Climate Action Plan.
Implementation of the City’s goal to promote new housing near its commercial job centers (Oyster
Point and Grand Avenue corridor), which allows for greater use of alternative transportation
modes (walking, biking, transit) to reduce auto trips and greenhouse gas emissions in
conformance with the City’s Climate Action Plan.
Fulfillment of the City’s vision for a vibrant, transit-oriented downtown through the development
of 195 high-quality apartment homes within walking distance of the train, downtown, and the
Oyster Point employment hub.
Contribution of over $4,670,000 in fees, including: $665,000 of Sewer Capacity fees; $360,000 of
Childcare fees; $110,000 of Public Safety fees; $35,000 of Bicycle and Pedestrian Impact fees;
$570,000 in School District fees; and $2,930,000 in Parks and Recreation Impact fees.
Generation of property tax revenue of over $1,500,000 during the first year of occupancy based
on a per unit value of $650,000. Over ten years, property tax revenue value will be more than
$15,000,000.
Creation of residential housing at a high density so that its scale can provide for a diverse range
of unit types and creates a larger supply of critically needed housing.
Mitigation of the environmental contamination at 216 Miller Avenue and 405 Cypress Avenue
that would be required for any redevelopment to occur on these sites. The plan includes the
mitigation of 2,000+/- cubic yards of lead on the two sites
Removal of vacant and underutilized downtown properties that otherwise create gaps in the
urban fabric, degrade pedestrian comfort, and create obstacles to accessing Caltrain and Grand
Avenue. Necessary to provide this benefit are ground improvements to address the liquefiable
soil on Parcel C to allow development on this property that previously never contained a structure.
City Fees Total Cost Cost Per Unit (195)
Sewer Capacity $ 665,000 $ 3,425
Child Care Impact $ 360,000 $ 1,850
Fire Life Safety $ 110,000 $ 565
Bike Pedestrian $ 35,000 $ 170
School Fees $ 570,000 $ 2,920
Park Fees $ 2,930,000 $ 15,026
Additional Real Estate Tax Paid
(over ten years) $ 15,000,000+ $ 76,925+
Subtotal $ 19,670,000+ $ 100,881+
Grand Total (w/Community Benefits) $ 47,145,000+ $ 241,769 +
5
If you have any questions or need any additional information related to this request, I can be reached at
415-250-5515 or kbusch@srgnc.com.
Sincerely,
Ken Busch
Senior Vice President
6
Attachment A
Local Hire Policy
Cadence Phase 2
South San Francisco, California
Union Local Hire Contractor Policy
INTRODUCTION AND APPLICATION OF POLICY
BIT SSF Miller Cypress, LLC, together with its affiliates (“BIT SSF Miller Cypress, LLC,”) has developed a
Union Local Hire Contractor Policy for the initial construction of the Cadence Phase 2 Project in South
San Francisco, California (the “Project”), which is elaborated below.
This policy will result in the City of South San Francisco having more local construction workers
employed at the Cadence Phase 2 Project. Having a local workforce means: 1) additional sales tax
dollars for the City as construction wages are recirculated within the local economy; 2) a higher
percentage of local apprentices will be employed on the project providing local youth and Veteran’s
greater opportunity to gain a career pathway into the middle class; and, 3) reduced traffic and green gas
house emissions as fewer workers will be computing into South San Francisco to build the project.
BIT SSF Miller Cypress, LLC, has a deep interest in the well-being of its contractors employed to construct
the Project. BIT SSF Miller Cypress, LLC, through its union commitment at Cadence Phase 2 has a strong
commitment to this Union Local Hire Contractors Policy (“Policy”). The Policy anticipates hiring a union
general contractor for the Project (“General Contractor”) and requiring the General Contractor to
comply with this Policy when it hires union subcontractors for the Project (“Subcontractors”). As used in
this Policy, the term “Contractor” means the General Contractor and the Subcontractors. This Policy
would encourage hiring of Subcontractors from the San Francisco Metropolitan Bay Area with a focus on
residents of South San Francisco, subject to fiduciary principles concerning duties of loyalty and
prudence.
BIT SSF Miller Cypress, LLC, believes that a union-affiliated workforce provides an opportunity to include
local residents in the construction of the Project with fair wages and benefits (including for example,
union-paid family health care coverage, pension benefits, and apprenticeship programs), so therefore,
BIT SSF Miller Cypress, LLC, is committed to General Contractor and Subcontractor required
participation in labor unions to construct the Project.
During the construction of Cadence 2 BIT SSF Miller Cypress, LLC will work with the local union affiliates
for the union affiliates to attend four to six job fairs targeting local returning veterans, high school
students and local community colleges. BIT SSF Miller Cypress, LLC will work with the City to identify
appropriate job fairs (e.g. El Camino High School job fair, South San Francisco High School job fair, Baden
High School job fair) and work with the local union affiliates to attend these events.
7
I. REQUIREMENTS OF UNION LOCAL HIRE POLICY
A. Local Hire Pre-Qualification Process: The General Contractor will undertake commercially
reasonable, good faith efforts to pre-qualify local companies as Subcontractors (“Pre-
Qualify”). The General Contractor will also require Subcontractors to undertake commercially
reasonable, good faith efforts to hire qualified local employees for construction work on the
Project. Such efforts may include but are not limited to:
a. Qualification Factors. To Pre-Qualify, the General Contractor will consider union
affiliation, as well as factors such as financial stability, capability, safety, experience,
reputation, honesty, integrity, timeliness, and dependability. The General Contractor or
BIT SSF Miller Cypress, LLC, reserve the right to invite any firm to Pre-Qualify, to bid on
work in the Project and to consider other factors in their discretion.
b. Solicitation of Local Companies. The General Contractor will solicit local companies to
Pre-Qualify to receive opportunity to bid on work required to construct the Project. The
General Contractor will be required to notice to Pre-Qualify in local trade publications,
bulletin boards and union building trades councils.
c. Interview and Invitation to Bid. Depending on the responses to the prequalification
notice, General Contractor may interview qualified potential Subcontractors solicited
through Pre-Qualification efforts and invite local Subcontractors who Pre-Qualify to
compete for the work when all other considerations in a hiring determination are
otherwise equal. Given the time and expense required to solicit and evaluate bids, it is
not required that the General Contractor invite all potential bidders.
d. All requests for proposals and invitations to bid covered by this Policy shall include
terms of this Policy and shall request information from bidders to assist in evaluating a
bid.
e. Subcontractors to request local project workers from the union with a priority for
workers:
1. Workers living in South San Francisco
2. Workers living in the County of San Mateo, San Francisco, Santa Clara,
Alameda County, and Contra Costa County
3. Workers living in Northern California
4. Workers living in other residency
B. Monitoring and Reporting. Once each 6 months, BIT SSF Miller Cypress, LLC, shall require the
General Contractor to monitor and report on its efforts to Pre-Qualify Subcontractors to BIT SSF
Miller Cypress, LLC, and likewise require Subcontractors, or the applicable union affiliate, to
monitor and provide reports of their efforts in this regard to BIT SSF Miller Cypress, LLC.
C. Fiduciary Duty: Notwithstanding any other consideration, Project shall be constructed for the
exclusive benefit of BIT SSF Miller Cypress, LLC. BIT SSF Miller Cypress, LLC,’s duty to the
beneficiaries of BIT SSF Miller Cypress, LLC, shall take precedence over any other duty.
D. Competitive Return: To comply with duties of loyalty and prudence, all investments and services
must be made and managed in a manner that produces a competitive, risk-adjusted return.
8
E. Selection: The Contractors are charged with the duty to exercise the care, skill, prudence and
diligence appropriate to the task to be completed including the selection of Subcontractors and
employees working on the Project.
F. Local, State and Federal Laws: All Contractors shall be required, and solely responsible, for
complying with all applicable local, state, and federal laws (including by way of illustration those
pertaining to insurance, withholding taxes, minimum wage, labor relations, health, and
occupational safety).
II. SELECTION PREFERENCE OF SUBCONTRACTORS
BIT SSF Miller Cypress, LLC, will require the General Contractor to use commercially reasonable,
good faith efforts to hire its Subcontractors through a competitive selection process taking this
Policy into account, with a goal of 5% of total construction jobs, including a goal of 10% of all
apprenticeship jobs, from categories 1 and 2, above. The purpose of this provision is to
encourage fair competition and to actively seek bids from all qualified sources within an area,
and to encourage hiring of those identified under this Policy. General Contractor will be
required to create a bidding process that includes notification and invitations to Pre-Qualify
(Section IIA) to be distributed to a broad spectrum of potential bidders, particularly local firms. If
the requirements of Section IIA through F, above, are satisfied, BIT SSF Miller Cypress, LLC,
expresses a strong preference for local hiring.
BIT SSF Miller Cypress, LLC, and the General Contractor will make decision of each Subcontractor
based on union affiliation, financial stability, capability, safety and experience and fee, among
other factors. General Contractor and BIT SSF Miller Cypress, LLC, reserve the right to invite any
firm to bid on work in the Project based on their history with the Subcontractor. General
Contractor and BIT SSF Miller Cypress, LLC, reserve the right to award any contract to the
contractor or subcontractor in their sole discretion that they consider the best subcontractor for
the Project.
III. APPLICATION, MONITORING AND ADMINISTRATION
A. Application: This Policy shall apply to Cadence Phase 2 only.
B. Notification: BIT SSF Miller Cypress, LLC, or the General Contractor, shall provide all applicable
current and prospective Contractors with a copy of this Policy.
C. Solicitation Documents: All requests for proposal and invitations to bid for construction covered
by this Policy shall include the terms of this Policy. Bidders shall be requested to provide
information to assist in evaluating a bid under this Policy.
D. Contracts: All construction contracts pertaining to the Project over the minimum contract
amount entered into after the effective date of this Policy and pertaining to the Project shall
include the terms of this Policy.
E. Responsibilities: The responsibilities of BIT SSF Miller Cypress, LLC,’s staff, General Contractor,
and unions are defined as follows:
i. BIT SSF Miller Cypress, LLC, shall have the following responsibilities:
9
1. Review the Contractors’ annual certification statement regarding
compliance with the Policy.
2. Insert appropriate contract language where applicable.
3. Maintain a simplified bid summary for each applicable contract. The
summary should include identifying contract, successful bidder, and bidder’s
status under this Policy.
4. Maintain list of any interested local hire contractor. (Names, addresses and
telephone numbers).
5. Seek from trade union/service unions input in the development of local hire
contractor list.
6. Reporting to the City of South San Francisco, upon request.
ii. General Contractor: The General Contractor will have responsibility for the
following:
1. Provide the Policy to any interested Subcontractor.
2. Ensure there is a competitive selection process that is inclusive of
potentially eligible local hire Subcontractors.
3. Include the Policy in bid documents to Subcontractors seeking to secure
construction or building service contracts.
4. Require bidders to, upon request, provide a Policy self-certification on a
form approved by BIT SSF Miller Cypress, LLC.
5. Maintain documentation for successful bidders and provide to BIT SSF Miller
Cypress, LLC, upon request.
6. Upon request, submit to BIT SSF Miller Cypress, LLC, a Policy self-
certification on a form approved by SGRNC.
iii. Unions: Trade unions/service unions shall be asked to perform the following
tasks:
1. Deliver to the BIT SSF Miller Cypress, LLC, or the General Contractor staff
lists of names and phone numbers of local contractors to assist in the
implementation of this Policy.
2. Refer interested and qualified contractors to BIT SSF Miller Cypress, LLC or
the General Contractor.
3. Continually monitor the local labor markets to update the lists.
4. Provide technical input as appropriate.
5. To the furthest degree allowed under their hiring hall policies, will dispatch
local workers when requested.
F. Minimum Contract Size: The Policy shall apply to all contracts of a minimum size of
$750,000, individually as applicable, as of the date of execution of the contract. Minimum
contract size refers to the total project value of the work being contracted for to one
Subcontractor. Desegregation designed to evade the requirements of the Policy is not
permitted.
G. Applicable Expenditures Categories: The Policy shall apply only to the initial construction of
the Project.
H. Fair Wage, Fair Benefits, Training: All Contractors and Sub Contractors must be affiliated
with the appropriate trade union.
10
I. Monitoring: If BIT SSF Miller Cypress, LLC, becomes aware of non-compliance, BIT SSF Miller
Cypress, LLC, will place a Contractor on a probation watch list. If the Contractor does not
modify this pattern of conduct even after discussions with BIT SSF Miller Cypress, LLC staff,
BIT SSF Miller Cypress, LLC, will consider this pattern of conduct along with other
information when it reviews the Contractor contract for possible renewal. The key indicator
is a pattern of conduct that is inconsistent with the provisions of the Policy.
J. No Third Party Beneficiaries. This Policy shall not and is not intended to create any third
party right of enforcement, nor is this Policy intended to create an independent basis for a
bid protest.
11
Attachment B
Transportation Demand Management Program
Cadence Phase 2
South San Francisco, California
Site Location and Design-Related Measures
The site is located near the relocated South San Francisco Caltrain station. The site has been
designed with upgraded sidewalks to encourage walking to the Caltrain station. The site is also
located within one quarter mile of five SamTrans bus routes.
Access to building amenities, such as outdoor courtyard, rooftop deck, shared access to the Cadence
Phase 1 fitness center and community space, and free Wi-Fi in community areas for telecommuting
will be included to allow residents to stay onsite and reduce commute trips.
Ample bicycle support facilities will be provided including secure and protected bicycle parking for
residents, bike racks for visitors, and on-site bicycle repair stations to encourage bicycling as a travel
mode. The project will provide electric bicycle charging stations, bike share pods and/or
accommodations for dock less bike share (e.g., bike-share parking facilities).
Programmatic Measures
Transportation Coordinator: Identify a Transportation Coordinator (could be an existing on-site
staff person) for the community who will be responsible for developing, marketing, implementing,
and evaluating TDM programs. Having dedicated personnel helps to make the TDM program more
robust, consistent and reliable. This will include internal communication tools such as the SRG
Living portal that distributes information to our residents via the web and community computers
in our leasing and lounge areas on topics ranging from restaurant and recreational amenities to
package pick up to transit options and schedules.
Unbundled/Separately Priced Parking: Unbundling parking as part of the rental price of a
residential unit requires the tenant to consider the cost of driving which includes parking and will
encourage people to use an alternative mode to driving alone.
Free Transit Passes: $100 introductory Clipper cards for all residents in the initial lease-up of the
project, and after initial lease up we will continue to provide educate for all future residents where
monthly passes can be purchased at a discounted price.
New Resident Orientation Packet: Provide a move-in packet to all new residents explaining public
transportation options and the TDM program creates an awareness and culture of drive-alone
alternatives. Including the free transit pass will encourage residents to use public transit before
their drive-alone commute habits are established.
Ridesharing Programs: Ridesharing programs help carpools to form by matching drivers and
passengers, such as internal bulletins/message boards, 511.org carpool matching / Lyft
partnership technology, or peer-to-peer matching apps.
Car Share: Work with car sharing companies to assess the feasibility of providing car share on-
site. The decision to install a car share is ultimately up to the car sharing service providers. A car
share provider located on-site would allow residents to use a car share vehicle for errands which
helps to reduce concerns and inconveniences of not owning a vehicle.
Fleet of On-Site Bicycles: The project will provide ten (10) community bicycles that residents can
use a bicycle for infrequent trips or to try a bicycle before deciding to purchase one.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1099 Agenda Date:12/12/2018
Version:1 Item #:15.
City Selection Committee Appointments.
City of South San Francisco Printed on 12/6/2018Page 1 of 1
powered by Legistar™
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TO: MAYORS OF SAN MATEO COUNTY
FROM: SUKHMANI S. PUREWAL, SECRETARY
SUBJECT: MEETING OF THE CITY SELECTION COMMITTEE
DATE: December 3, 2018
Deputy Mayor Diane Papan, Chairperson of the San Mateo County City Selection Committee called for
a meeting of the Committee at 6:15 p.m. on Friday, December 14, 2018, at Colma Fire House, 50
Reiner Street, Colma CA 94014.
AGENDA
1) Roll Call
2) Approval of the minutes for the meeting of May 18, 2018
3) Selection of one (1) Council Member to serve on the San Mateo County Transit District
(SamTrans) representing Central Cities (Eligible cities: Belmont, Burlingame, Foster City, Half
Moon Bay, Hillsborough, Millbrae and San Mateo) for a term of four (4) years beginning January
1, 2019 through December 31, 2022
i. Council Member Charles Stone, City of Belmont, is seeking reappointment
4) Selection of one (1) Council Member to serve on the San Mateo County Transit District
(SamTrans) representing Northern Cities (Eligible cities: Brisbane, Colma, Daly City, Pacifica,
San Bruno and South San Francisco) for a term of four (4) years beginning January 1, 2019
through December 31, 2022
5) Selection of one (1) Council Member to serve on the San Mateo County Transit District
(SamTrans) representing Southern Cities (Eligible cities: Atherton, East Palo Alto, Menlo Park,
Portola Valley, Redwood City, San Carlos and Woodside) fulfilling Redwood City Council
Member Jeff Gee’s term through December 31, 2020
i. Council Member Ronald Collins, City of San Carlos, is seeking appointment
6) Selection of one (1) Council Member to serve on the San Mateo County Transportation Authority
(SMCTA) representing Central Cities (Eligible cities: Belmont, Burlingame, Foster City, Half
Moon Bay, Hillsborough, Millbrae and San Mateo) for a term of two (2) years beginning January
1, 2019 through December 31, 2020
i. Council Member Maureen Freschet, City of San Mateo, is seeking reappointment
SAN MATEO COUNTY
CITY SELECTION COMMITTEE
Diane Papan, Chairperson
Glenn R. Sylvester, Vice Chairperson
Sukhmani S. Purewal, Secretary
400 County Center
Redwood City, 94063
650-363-1802
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7) Selection of one (1) Council Member to serve on the San Mateo County Transportation Authority
(SMCTA) representing Southern Cities (Eligible cities: Atherton, East Palo Alto, Menlo Park,
Portola Valley, Redwood City, San Carlos and Woodside) for a term of two (2) years beginning
January 1, 2019 through December 31, 2020
i. Council Member Carlos Romero, City of East Palo Alto, is seeking appointment
8) Election of a Chairperson to the City Selection Committee for 2019
(Note: Candidates must be a current Mayor or Council Member)
i. Council Member Glenn R. Sylvester, City of Daly City, is seeking appointment
9) Election of a Vice Chairperson to the City Selection Committee for 2019
(Note: Candidates must be a current Mayor or Council Member)
10) Oral Communications and Announcements
i. Public Comment – Opportunity for the public to address the San Mateo County City
Selection Committee.
ii. Any subject not on the agenda may be presented at this time by members of the City
Selection Committee. These topics cannot be acted upon or discussed, but may be
agendized for a later meeting date.
If you have any questions or require additional information, contact Sukhmani S. Purewal at (650) 363-
1802.
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TO: MAYORS OF SAN MATEO COUNTY
FROM: SUKHMANI S. PUREWAL, SECRETARY
SUBJECT: MEETING OF THE CITY SELECTION COMMITTEE
DATE: DECEMBER 3, 2018
DRAFT MINUTES
Deputy Mayor Diane Papan, Chairperson of the San Mateo County City Selection Committee called for
a meeting of the Committee at 6:15 p.m. on Friday, May 18, 2018, at Independence Hall, 2955
Woodside Road, Woodside, CA 94062.
1)Roll Call – The meeting was called to order at 6:32 p.m. The following cities/towns were present:
Belmont, Brisbane, Daly City, Foster City, Millbrae, Pacifica, Portola Valley, Redwood City, San
Carlos, San Mateo, and Woodside.
Absent: Atherton, Burlingame, Colma, East Palo Alto, Half Moon Bay, Hillsborough, Menlo Park,
San Bruno, and South San Francisco.
2)Approval of the minutes for the meeting of January 26, 2018
Motion: San Mateo
Second: Millbrae
Ayes: Belmont, Brisbane, Daly City, Foster City, Millbrae, Pacifica, Portola Valley, Redwood
City, San Carlos, San Mateo, and Woodside.
Noes: None
Absent: Atherton, Burlingame, Colma, East Palo Alto, Half Moon Bay, Hillsborough, Menlo
Park, San Bruno, and South San Francisco.
3)Selection of one (1) Council Member to serve on the Local Agency Formation Commission
(LAFCo) representing Cities, for a term of four (4) years beginning May 2018 through May 2022
i.Council Member Mike O’Neill, City of Pacifica, is seeking reappointment
Motion to appoint Council Member Mike O’Neill: Millbrae
Second: Pacifica
Ayes: Belmont, Brisbane, Daly City, Foster City, Millbrae, Pacifica, Portola Valley, Redwood
City, San Carlos, San Mateo, and Woodside.
SAN MATEO COUNTY
CITY SELECTION COMMITTEE
Diane Papan, Chairperson
Glenn R. Sylvester, Vice Chairperson
Sukhmani S. Purewal, Secretary
400 County Center
Redwood City, 94063
650-363-1802
Item No. 2
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Noes: None
Absent: Atherton, Burlingame, Colma, East Palo Alto, Half Moon Bay, Hillsborough, Menlo
Park, San Bruno, and South San Francisco.
4) Oral Communications
None
The meeting was adjourned at 6:34 p.m.
Item No. 3
Item No. 5
Item No. 6
City of East Palo Alto Telephone Number: (650) 853-3100
2415 University Avenue Fax Number: (650) 853-3115
East Palo Alto, CA 94303
CITY OF EAST PALO ALTO
November 28, 2018
Re: San Mateo County Transportation Authority city seat- Southern Judicial Cities Appointment
Honorable Mayors and Council Members:
I write to seek your support for appointment to the San Mateo County Transportation Authority (SMCTA)
Southern Judicial Cities seat. As past Mayor of East Palo Alto, former vice-chair of CCAG, current board
member of Commute.org, and an active participant in Council of Cities meetings, I have grown to know and
engage many of you in discussions of issues affecting our cities. I feel it is vitally important that we listen to
one another and collectively arrive at decisions that affect our cities.
As a diverse county we must cooperate and arrive at reasoned, rational, and sustainable transportation
decisions that address the urban and rural growth challenges we face. Given the passage of Measure W and
reaffirmation of the State’s fuel tax, RRRA, the development of SMCTA’s next strategic plan must compre-
hensively set the blueprint for developing our transit, roadways, and non-motorized forms of transportation
cost effectively, efficiently and equitably.
The SMCTA will play a pivotal role in discussing, prioritizing, and leveraging our local funds to allow our cities
to guarantee the flow of funds for transit, bike/ped, road and highway improvement projects that will help
maintain a livable region for all of us. Among the many projects and priorities that must be balanced are the
implementation of complete streets, shuttles, the Hwy 101 Managed Lanes Project, grade separations,
transit operations, and TDM, to cite only a few. All of these priorities must be considered within the context
of a fiscally and socially equitable distribution of these limited and precious SMCTA public funds.
I believe I can play a meaningful and effective role on the SMCTA given my present five years of service on
ABAG’s Regional Planning Committee and my educational background at Stanford and Harvard where I
studied urban economics, urban planning, real estate finance, and transportation studies. I will be mindful of
the diversity of our cities, our numerous needs, and our sometimes-divergent concerns. I will always engage
in reasoned discourse, respectful of all positions, that seeks innovative, collaborative and truly effective
solutions that maintain and improve our transportation options sustainably.
Please contact me should you have any questions concerning my candidacy. I may be reached at (650) 283-
2852 or by e-mail: cromero_ezln@yahoo.com.
Sincerely,
Carlos Romero, Councilmember
Mayor Ruben Abrica
Vice Mayor Lisa Gauthier
Council Members
Larry Moody
Carlos Romero
Donna Rutherford
Item No. 7
Item No. 8
Updated on 12/19/2017
TO: Sukhmani S. Purewal, Secretary
City Selection Committee
SUBJECT: Alternate to the City Selection Committee
I __________________________, Mayor of the City/Town of _____________________________,
hereby appoint Councilmember __________________________________________, to serve as my
alternate to the City Selection Committee meeting(s).
In the absence of my appointee, I then appoint: (Please choose one)
Councilmember __________________________________ to represent me
Vice-Mayor and each Councilmember in order of seniority
(You must check only ONE of the following options)
My alternate is to serve for the:
meeting only
Date
duration of my term of office as Mayor
I do not choose to appoint an alternate
________________________________________ ___________________________
Signature of Mayor Date
Please return to:
Sukhmani S. Purewal, Secretary
City Selection Committee
Hall of Justice, 400 County Center / CMO 105
Redwood City, CA 94063
Or Fax to 650 363-1916 or bring to the meeting
If you should have any questions please do not hesitate to call me (650) 363-1802
SAN MATEO COUNTY
CITY SELECTION COMMITTEE
Diane Papan, Chairperson
Glenn R. Sylvester, Vice Chairperson
Sukhmani S. Purewal, City Selection Secretary
400 County Center
Redwood City, 94063
650-363-1802