HomeMy WebLinkAboutMinutes 2019-01-09 @7:00MINUTES
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CITY OF SOUTH SAN FRANCISCO
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REGULAR MEETING
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COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, JANUARY 09, 2019
7:00 p.m.
CALL TO ORDER 7:01 p.m.
ROLL CALL Present: Councilmembers Addiego, Nagales, and Nicolas,
Vice Mayor Garbarino, Mayor Matsumoto.
PLEDGE OF ALLEGIANCE
Councilmember Nicolas led the pledge of allegiance.
AGENDA REVIEW
City Manager Futrell requested postponement of Item 13 to a future meeting. Vice Mayor
Garbarino stated he was prepared to discuss the item. Councilmember Addiego suggested beginning
the discussion. Mayor Matsumoto stated she had not had the opportunity to read the information
and letters of opposition received, and would therefore abstain from the voting.
ANNOUNCEMENTS FROM STAFF
None.
PRESENTATIONS
1. Presentation honoring Martin Luther King, Jr. Day (Karyl Matsumoto, Mayor)
Dekaye Hailu, San Mateo County Youth Commissioner read into the record a proclamation
honoring Martin Luther King, Jr. Day.
PUBLIC COMMENTS
None.
COUNCIL COMMENTS/REQUESTS
Russell Lee, Youth Advisory Council, provided an overview of the Circle 3.0 Tree Planting
program. Mayor Matsumoto discussed the need to plant 200 trees in Paradise Valley. South San
Francisco residents are encouraged to participate and visit energysavingtrees.arborday.org for
additional information.
Councilmember Nicolas stated that the pedestrian crossing lights along Grand Avenue were not
functioning correctly. She thanked the YMI Council for providing two week food supplies to the
less fortunate in the community and Francis Drake Masonic Lodge for continuing the maintenance
of Avalon Park.
Councilmember Addiego discussed issues with the sidewalk on the 1100 block of Airport
Boulevard and thanked staff for the speedy repairs. He discussed the Park Department rainwater
project and future use of rainwater for tree irrigation.
Vice Mayor Garbarino requested adjourning in memory of Officer Ronil Singh.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific items as follows:
Item 5: Councilmember Nagales commended the Friends of the Library on the grant funds.
Item 10: Vice Mayor Garbarino inquired about the preschool teacher's salaries. Human Resources
Director Lockhart stated she would provide a memo to Council on salary amounts. Mayor
Matsumoto stated that members of the City Council would be receiving a raise from $500 to $1000
per month.
2. Motion to approve the Minutes for the meetings of December 11, 2018, December 17, 2018
and December 18, 2018.
3. Motion confirming payment registers for January 09, 2019. (Christina Crosby, Interim
Director of Finance)
4. Report regarding a resolution approving the Annual Impact Fee and Sewer Capacity Charge
Report for Fiscal Year 2017-18. (Christina Crosby, Interim Finance Director)
4a. Resolution No. 01-2019 approving the Annual Impact Fee and Sewer Capacity Charge
Report for Fiscal Year 2017-18.
5. Report regarding a resolution authorizing the acceptance of materials and services valued at
$2,000 from the California Center for the Book to support Library participation in the 2019
Book to Action program. (Valerie Sommer, Library Director)
5a. Resolution No.02-2019 authorizing the acceptance of materials and services valued at
$2,000 from the California Center for the Book to support Library participation in the 2019
Book to Action program
6. Report regarding a resolution authorizing the acceptance of $10,000 from the Atkinson
Foundation, via the South San Francisco Friends of the Library, to support Project Read's
Literacy Services through its Financial Well-being program and approving Budget
Amendment 19.036. (Valerie Sommer, Library Director)
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6a. Resolution 03-2019 authorizing the acceptance of $10,000 from the Atkinson Foundation,
via the South San Francisco Friends of the Library, to support Project Read's Literacy
Services through its Financial Well-being program and approving Budget Amendment
19.036.
7. Report regarding a resolution authorizing the acceptance of $20,000 from the San Bruno
Community Foundation to support Project Read's Literacy Services through the Learning
Wheels program and approving Budget Amendment 19.035. (Valerie Sommer, Library
Director)
7a. Resolution 04-2019 authorizing the acceptance of $20,000 from the San Bruno Community
Foundation to support Project Read's Literacy Services through the Learning Wheels
program and approving Budget Amendment 19.035.
8. Report regarding a resolution authorizing the acceptance of $20,000 from the Broadcom
Foundation, via the South San Francisco Friends of the Library, to support STEM
programming in South San Francisco through the Bay Area STEM Ecosystem and accepting
Budget Amendment 19.037. (Valerie Sommer, Library Director)
8a. Resolution 05-2019 authorizing the acceptance of $20,000 from the Broadcom Foundation,
via the South San Francisco Friends of the Library, to support STEM programming in South
San Francisco through the Bay Area STEM Ecosystem and accepting Budget Amendment
19.037.
9. Report regarding a resolution authorizing the acceptance of furnishings valued at up to
$10,000 and design services from the California State Library and the Southern California
Library Cooperative as well as $500 from the South San Francisco Friends of the Library, to
support a redesign of the Main Library MakerSpace. (Valerie Sommer, Library Director)
9a. Resolution 06-2019 authorizing the acceptance of furnishings valued at up to $10,000 and
design services from the California State Library and the Southern California Library
Cooperative as well as $500 from the South San Francisco Friends of the Library, to support
a redesign of the Main Library MakerSpace.
10. Report regarding a resolution amending the City of South San Francisco's Salary Schedule,
effective January 9, 2019, amending job titles and councilmembers' salary, adjusting the
salary schedule for Payroll Administrator, establishing the new classification of Business
Manager; and amending Appendix 4 of the City Council Handbook, Summary of Elected
Officials Benefits. (Leah Lockhart, Human Resources Director)
10a. Resolution 07-2019 amending the City's Salary Schedule, effective January 9, 2019,
amending job titles and councilmembers' salary, adjusting the salary schedule for the
Payroll Administrator, establishing the classification of Business Manager; and amending
the City Council Handbook and Appendix 4 Summary of Elected Officials Benefits.
Motion — Councilmember Nagales/Second — Councilmember Nicolas: to approve the Consent
Calendar. Unanimously approved by roll call vote.
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LEGISLATIVE BUSINESS
11. Report regarding an ordinance amending Chapter 13.04 `Excavation and Construction On
Public Property Regulated", and adding Chapter 13.40 "Open Trench Notification and
Telecommunication Infrastructure Improvements" of the South San Francisco Municipal
Code pertaining to open trench notifications and telecommunication infrastructure
improvements. (Tony Barrera, Information Technology Director and Eunejune Kim, Public
Works Director)
11 a. Ordinance 1569-2019 amending Section 13.04 of the South San Francisco Municipal Code,
adding Section adding Chapter 13.40 of the South San Francisco Municipal Code pertaining
to open trench notification and telecommunication infrastructure improvements.
IT Director Barrera presented the staff report explaining that the purpose of the ordinance was to
expand broadband networks and the open trench notification process.
Councilmember Nicolas stated that the proposed legislative text referenced in the staff report was
not worded the same in the ordinance. City Attorney Rosenberg stated the legislation text was
shown in strike through. Councilmember Nicolas stated the legislation text on Page 2, open trench
notification process was missing notification to the City. City Attorney Rosenberg stated the
ordinance provided the correct language.
Councilmember Nagales expressed his appreciation for staff's work and the proposed ordinance for
one time trenching. He inquired about free Wi-Fi for residents and if the ordinance would assist in
the process. IT Director Barrera stated it would facilitate the backbone to provide free Wi-Fi to
residents but staff was exploring other options for providing free Wi-Fi.
Mayor Matsumoto inquired about the five year remediation project and the City's maintenance. IT
Director Barrera explained the required road overlay remediation for five years and the City's
maintenance responsibility.
Motion — Vice Mayor Garbarino / Second - Councilmember Nicolas: to introduce Ordinance 1569-
2019. Approved by unanimous roll call vote.
ADMINISTRATIVE BUSINESS
12. Report regarding a resolution awarding a construction contract to Golden Bay Construction,
Inc. of Hayward, California for the ADA Curb Ramp Replacement Project (Project No.
st1903) in an amount not to exceed $206,127 and authorizing a total construction budget of
$267,966. (Matthew Ruble, Senior Civil Engineer)
12a. Resolution No. 08-2019 awarding a construction contract to Golden Bay Construction, Inc.
of Hayward, California for the ADA Curb Ramp Replacement Project (Project No. st1903)
in an amount not to exceed $206,127 and authorizing a total construction budget of
$267,966.
Senior Engineer Ruble presented the report explaining the requirement for ADA curb ramp
installation, bid response, project funding, expectations, and staff recommendation.
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Councilmember Nicolas expressed concern with the Engineer's estimate and difference between the
low and high bids. Senior Engineer Ruble stated the bid was in conformance with the plans and
specifications and was a good value for the City.
Vice Mayor Garbarino expressed concern with the bid being significantly lower than the estimate.
Councilmember Addiego commended staff on the process.
In response to Councilmember Nagales, Senior Engineer Ruble stated the work was to be completed
by the end of March.
Mayor Matsumoto asked why the construction contingency was set at 25%. Senior Engineer Ruble
stated it provided flexibility to ensure project completion.
Motion — Vice Mayor Garbarino / Second - Councilmember Nagales: to approve Resolution
No. 08-2019. Unanimously approved by roll call vote.
13. Report regarding a resolution approving a Project Labor Agreement (Project Stability
Agreement) specifically for the Community Civic Campus project. (Marian Lee, Assistant
City Manager and Dolores Montenegro, Kitchell Program Manager)
13a. Resolution No. 09-2019 approving a Project Labor Agreement for the Community Civic
Campus project between the City of South San Francisco and the Union, and authorizing the
City Manager, or his designee, to execute the Project Labor Agreement.
Assistant City Manager Lee presented the report including the request for a project labor agreement,
project stability agreement, negotiations, and proposed modifications. She discussed opposition
correspondence received earlier in the day and staff's recommendation for a continuance.
James Ruigomez of the San Mateo County Building and Construction Trades Council, addressed
Council and commended City staff on the negotiations. He presented the Union's members that
were in attendance to express their support of the proposed agreement and thanked Council for their
continued support.
Councilmember Nagales stated he was prepared to proceed on the item.
Mayor Matsumoto stated past practice was to continue matters for due diligence.
Councilmember Addiego stated that the requested delays and letters of opposition were an anti-
union move. He stated he was not interested in opening the matter to non-union contractors. He
inquired if a delay would impact the schedule. City Attorney Rosenberg stated that a delay would
not impact the schedule.
Vice Mayor Garbarino stated the PLA had been discussed previously and there had been substantial
time for opposition. He stated he was prepared to vote on the matter.
Mayor Matsumoto requested information on the difference between prevailing wage and union
wage. Assistant City Manager Lee stated the project team compared prevailing wage and union
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wage and there were minimal discrepancies between the two. She stated the agreement committed
the City to union wages. She explained that Kitchell prepared a cost comparison and she was in
agreement with their findings. Mayor Matsumoto stated she liked the no strike provision.
Councilmember Nicolas stated that Harvard studies showed there was not a positive or negative
impact and choosing PLA would benefit local workers.
City Attorney Rosenberg stated the letters alleged discrimination against membership in a union,
but the PLA contained a prohibition of discrimination against unions.
Motion — Vice Mayor Garbarino / Second - Councilmember Nagales: to approve Resolution
No. 09-2019. Unanimously approved by roll call vote.
Recess: 8:13 p.m.
Meeting resumed: 8:22 p.m.
14. Report regarding a motion to approve the General Plan Update Request for Proposal and add
two members to the General Plan Community Advisory Committee. (Marian Lee, Assistant
City Manager and Lisa Costa Sanders, Project Administrator)
Assistant City Manager Lee presented the report and discussed the difficulty in filling the large
business member seat and concerns with Genentech representing the greater interests of the large
businesses. She discussed efforts to recruit a large business member. She requested expanding the
committee membership by two to add a second large business representative and a member of the
South San Francisco Unified School District Board of Trustees. She assured Council that staff
would continue to proceed with the General Plan process while recruiting. She provided an
overview of the request for proposal.
Motion — Councilmember Nicolas / Second - Councilmember Nagales: to approve the General Plan
Update Request for Proposal and add two members to the General Plan Community Advisory
Committee. Unanimously approved by roll call vote.
ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS
Mayor Matsumoto stated she was appointed to serve as a member of the Board of Directors for
SamTrans and the San Mateo County Transportation Authority.
ADJOURNMENT
Being no further business, Mayor Matsumoto adjourned the meeting at 8:35 p.m. in honor of
Officer Ronil Singh.
Respectfully submitted by:
osa Govea Acosta, CMC, CPMC
City Clerk
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MINUTES
Approved by
sum to
Mayor
JANUARY 9, 2019
PAGE 6