HomeMy WebLinkAbout2005-05-23 e-packetSPECIAL MEETING
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
CITY HALL CONFERENCE ROOM
400 GRAND AVENUE
MONDAY, MAY 23, 2005
6:00 P.M.
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California, the City Council of the City of South San Francisco will hold a Special Meeting
on Monday, the 23rd day of May 2005, at 6:00 p.m., in the City Hall Conference Room, 400 Grand
Avenue, South San Francisco, California.
Purpose of the meeting:
1. Call to Order
2. Roll Call
3. Public Comments - comments are limited to items on the Special Meeting
Agenda
Review bids for new Fire Station 61
Adjournment
City/Clerk
SP. AGENDA ITEM #4
DATE:
TO:
FROM:
SUBJECT:
May 23, 2005
Honorable Mayor and City Council
Marty Van Duyn, Assistant City Manager
NEW FIRE STATION 61 - BID SUMMARY
RECOMMENDATION
It is recommended that the City Council review the bid summary and available funding, and
provide direction to City staff on the selection of either a sole bid alternate or any combination
of bid alternates in anticipation of contract award on May 25, 2005.
BACKGROUND/DISCUSSION
On May 11 and May 12, 2005, the City received construction bids for the new Fire Station 61.
Attached is the bid summary which includes the base Bid (Fire Station only), Bid Alternate 1 (Fire
Administration), Bid Alternate 2 (Second Floor Terrace), and Bid Alternate 3 (Ambulance Bay).
Based on the submitted bids, the total cost of construction (Base Bid plus all Alternate Bids 1-3) is
$4.2 million.
When staff last discussed funding for the Fire Station improvements in a study session with Council,
staff had identified $1.0 million available in the existing CIP and another $1.8 million (for a total of
$2.8 million) in Downtown Redevelopment (RDA) funding. A total of $4.2 million is now needed if
all phases are funded, and funding has been identified as follows: the $1.0 million in the existing
CIP, the $1.8 million from the Downtown RDA, and an additional $1.4 million from the Downtown
RDA. Since the time the CIP budget was adopted last June, a development agreement has been
executed with Slough Estates, which commits Slough to paying for a pump station improvement east
of 101. Execution of the agreement will now allow the City to disencumber approximately $1.4
million RDA dollars that had been budgeted in the CIP for that pump station.
As the Council prioritizes funding of these improvements, staff wishes to remind the Council that if
the Redevelopment Fiscal Merger does not go through for some reason, and if the PUC Land
Purchase is to remain the priority for funding, staff projections suggest that no other major, non-
Housing Redevelopment projects will be able to be undertaken by the Agency in the next 3-5 years.
As of the writing of this report, staff is still completing discussions with the County on the fiscal
impact to the County as a result of the Redevelopment fiscal merger.
Staff Report
Subject: NEW FIRE STATION 61 - BID SUMMARY
Date: May 23, 2005
Page 2 of 3
Approved: '~,,.~ ,, ~
B~. ~agel
City Manager
Attachment: Bid Summary
Staff Report
Subject: NEW FIRE STATION 61 - BID SUMMARY
Date: May 23, 2005
Page 3 of 3
BID SUMMARY
FIRE STATION 61
MAY 11 &12, 2005
Item
No.
Project Scope and Description
Base Bid
Amount
Base Bid with
Alternate Bid 1
Amount
Base Bid with
Alternate Bid l&
2 Amount
Base Bid with
Alternate Bid 1, 2
& 3 Amount
(Fire Station ) (Fire Admin) (2nd Fl Terrace) (Ambulance Bay)
1 $ 176,425.00
Architectural & Engineering Fees
Construction Management
$ 480,577.00
2
Construction Cost
3 Construction (Base Bid) $ 2,066,610.00
4
5
6
7
Bid Alternate 1 - Fire Administration Area
Bid Alternate 2 - 2nd Floor Terrace Area
Bid Alternate 3 - Ambulance Bay Area
Construction Contingency
$ 543,528.00
$ 100,000.00 ]
Other Construction Cost
9
10
11
City Cost (Design, RFP, Coordination)
City Cost (Construction Administration)
Information Technology
Furniture, Fixtures & Equipment
$ 40,000.00
$ 50,000.00
$ 100,000.00
$ 100,000.00
Estimated Total Cost $ 3,113,612.00
$ 79,728.00
$ 251,417.00
$ 100,000.00 I
$ 100,000.00
$ 3,8s7,140.0015 3,936,868.00 $ 4,188,28s.001