HomeMy WebLinkAbout2019-03-15 e-packet@3:00Friday, March 15, 2019
3:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
City Hall, City Manager's Conference Room
400 Grand Avenue, South San Francisco, CA
Community Development Block Grant Standing
Committee of the City Council
Regular Meeting Agenda
March 15, 2019Community Development Block
Grant Standing Committee of the
City Council
Regular Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the Community Development Block Grant (“CDBG”) Standing Committee of the City of South San
Francisco will hold a Special Meeting on Friday, March 15, 2019 at 3:00 p.m., at City Hall, City Manager's
Conference Room, 400 Grand Avenue, South San Francisco, California.
Purpose of the meeting:
Call To Order.
Roll Call.
Agenda Review.
Public Comments.
MATTERS FOR CONSIDERATION
Motion to approve the Minutes for the meeting of March 21, 2018.1.
Study Session regarding review of Community Development Block Grant (CDBG)
Fiscal Year (FY) 2019-20 Budget Allocation (Kris Romasanta, Community
Development Coordinator)
2.
Adjournment.
Page 2 City of South San Francisco Printed on 4/17/2019
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-199 Agenda Date:3/15/2019
Version:1 Item #:1.
Motion to approve the Minutes for the meeting of March 21, 2018.
City of South San Francisco Printed on 3/7/2019Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-176 Agenda Date:3/15/2019
Version:1 Item #:2.
Study Session regarding review of Community Development Block Grant (CDBG)Fiscal Year (FY)2019-20
Budget Allocation (Kris Romasanta, Community Development Coordinator)
DISCUSSION
The purpose of this study session is to receive feedback from the CDBG Subcommittee (Subcommittee)
regarding the FY 19-20 Annual Action Plan (Action Plan)Budget.On March 13,2019,grantees provided
public testimonies on the impact of the funding on their programs.The draft Action Plan will be made available
for public comment on March 25, 2019.
To date,the City of South San Francisco has not yet received any notification from the U.S.Department of
Housing and Urban Development (HUD)of its CDBG entitlement for FY 19-20.It is also currently unclear
when the City will be informed regarding their allocation;however,HUD has confirmed that all Action Plans
will be accepted until August 16,2019.In order to comply with HUD requirements for preparation of Action
Plans for community outreach,staff proceeded with the standard deadlines of preparing the Action Plan by May
15.Given the level of uncertainty surrounding the entitlement awards,staff recommends moving forward with
an estimated budget.Should the final funding vary greater than 20 percent of the estimated budget in
accordance with HUD regulations,staff will return to the Subcommittee and/or City Council in order to revise
the funding proposals.
For the purposes of this study session,staff have prepared a two attachments,Attachment 1 being the sources of
funds, and Attachment 2 being the proposed budget expenditures.
BUDGET
The budget outlined in Attachment 1 incorporates the public service grantees requests,program income and roll
over from prior years.Including the potential entitlement,rollover,and program income,staff anticipates a final
budget of $682,000.Note that the percentage of dedicated funding for Public Services (15%)and
Administrative Costs (20%) are HUD regulated formulas and cannot be amended.
Attachment 2 provides an overview with staff recommendations for the Subcommittee’s consideration and
review.For the Subcommittee’s ease of reference,this study session will focus on line items highlighted in
green on Attachment 2.
In 2018,the Subcommittee provided staff with feedback that due to the uncertainty of the entitlement amount,a
funding allocation percentage is assigned for each public service grantee based on need and performance.
Further,line items 1 through 9 would be pro-rated and adjusted,if necessary,based on prior percentage
allocations,determined by the Subcommittee in 2018.Once the City is notified of its entitlement the final
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File #:19-176 Agenda Date:3/15/2019
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dollar amounts granted to the public service grantees will be established.
The grantees providing Minor Home Repair services (lines 15 through 18)have requested the same amounts
that they were awarded in FY18-19 for this upcoming financial year.Staff have provided the Subcommittee
with the goals that the grantees set at the outset,as well as the actual number of individuals served halfway
through the FY18-19 year.The funding awarded to these grantees for the upcoming fiscal year,is subject to the
Subcommittee’s review and approval.
CITY-SPONSORED ACTIVITIES
In line items 21 through 23 and line item 28,staff has a preliminary proposed budget for discussion.The City
Sponsored Housing Activities (line items 21-23)assist low-income homeowners that are in need of major
repairs, require code violations correction, or require emergency home repairs.
Housing Rehabilitation Revolving Loan Fund Program
During FY 18-19,the City did not receive any applications for the Housing Rehabilitation Revolving Loan
Fund Program.This program provides low-income homeowners assists low-income homeowners with the
financing of major home repairs by providing low interest loans.However in the past couple years there have
been challenges in administering the program due to limited expertise and resources.The City has a long-term
goal to address the funding source of this program so that it can be more efficiently administered in light of
HUD’s timely spending requirements.The loans can take up to several months to complete,and it is difficult to
predict how long each project will take,which can make meeting HUD’s timeliness checks difficult.Staff is
looking into ways to streamline the loan process by working with other jurisdictions and partners.In the
interim,staff value the program and do not recommend defunding it altogether,however reducing the amount
of funding slightly that is allocated to the program is the most appropriate approach.
PUBLIC IMPROVEMENTS
Typically the remaining CDBG budget (not allocated to the grantees or housing related projects)is spent on
Public Improvements projects.This fiscal year Public Improvements projects included $206,000 of CDBG
funding for ADA upgrades to 46 public sidewalk ramps.Prior projects include rubberized surfacing at the Alta
Loma Park playlot and the installation of the Pedestrian Beacon crossings on Grand Avenue.These projects are
an ideal use of CDBG funding because the City does not always have the financing in the Capital
Improvements Program Budget to complete these “higher level”improvements.In these instances the CDBG
funding provides the gap financing for the projects.
Economic Development and Housing (EDH)staff have been working with the Parks and Facilities and the
Engineering Divisions to identify potential projects that would be eligible to receive the $277,041 of Public
Improvements funding (see line item 28 on Attachment 2) for FY 19-20.
At this stage,staff has identified Gardiner Park as a potential capital improvement project.The Gardiner Park
Renovation Project will completely remodel the existing park.This will include site grading,accessible
pathway improvements,replacement of the existing play structure,installing a basketball court,benches and
gathering areas,as well as new landscaping.The existing park infrastructure is beyond its useful life and is in
need of a makeover.CDBG funds can provide partial funding for this project,while additional funding for this
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need of a makeover.CDBG funds can provide partial funding for this project,while additional funding for this
project will come from the city’s park fees,and State of California Department of Housing and Community
Development.
STRATEGIC PLAN
The CDBG Program addresses the following Strategic Plan areas:
·Strategic Plan Priority #2 Quality of Life
·Initiative 2.3 - Promote a balanced mix of housing options in South San Francisco
·Priority Area 3 Financial Stability
·Priority Area 6 Community Connections
FISCAL IMPACT
Holding this study session has no fiscal impact on the General Fund.
CONCLUSION
Using the Subcommittee’s feedback,staff will incorporate the budget recommendations into the Action Plan
and present again at the City Council CDBG Action Plan Hearing on April 24, 2019.
Attachments:
1.CDBG Funding Availability
2.CDBG FY 19-20 Budget Estimates
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CDBG FY 19-20
(Estimate)
FY 18-19
(Actual)
Entitlement Amount 450,000 471,509
Prior Years Uncommitted Funds (Estimated Rollover)-
Prior Years Uncommitted Funds (Pre FY 17-18)
Program Income Estimate (FY 19-20)60,000
Program Income Estimate (FY 18-19) 60,000 28,000
Program Income Rollover/Received (FY 18-19) 100,000 1,397
Program Income Prior Year Rollover (Pre FY 17-18)52,590
Total 670,000 553,495
HOME
HOME Administrative Funds 12,000 12,000
ESTIMATED TOTAL FUNDS (ALL SOURCES)682,000 565,495
PUBLIC SERVICES Estimate Actual
15 % of FY 19-20 Entitlement 67,500 70,726
15% of Prior Year Program Income 209 12,272
Total Public Service Limit 67,709 82,998
CDBG ADMINISTRATION
20% of FY 19-20 Entitlement 90,000 94,302
20% of Estimated Current Year Program Income 12,000 12,000
Total Administration Limit 102,000 106,302
Attachment 1
Community Development Block Grant Program
FUNDS AVAILABLE
SPENDING LIMITS FOR CDBG FUNDS
NOTE: All FY 17-18 Funds are estimates, final funding pending HUD allocations.
PUBLIC SERVICES CDBG
Subcommittee FY 19-20
Staff Rec.
FY 19-20
Goals*
FY 18-19
Actuals
Actual
(Mid-year
totals)
FY 18-19
Goals*
1 CORA (12% of total budget) 8,125 8,125 4 10,200$ 6 4
3 HIP Housing (12% of total budget) 8,125 8,125 11 9,200$ 6 11
4 John's Closet (6% of total budget) 4,063 4,063 55 4,100$ 50 55
5 Legal Aid Society (12% of total budget) 8,125 8,125 75 10,200$ 130 70
6 Ombudsman Services of San Mateo County
(11% of total budget) 7,448 7,448 74 10,200$ 54 74
7 Rape Trauma Services Center
(12% of total budget) 8,125 8,125 50 10,200$ 27 50
8 Samaritan House (17% of total budget) 11,511 11,511 63 10,200$ 98 63
9 Star Vista (8% of total budget) 5,417 5,417 12 6,100$ 9 12
10 Subtotal Public Services 67,709 67,709 70,400
11 TOTAL GOAL PERSONS SERVED 344 380 339
12 ADMINISTRATION
13 CDBG Administration 102,000 102,000 106,302
14 MINOR HOME REPAIR PROGRAMS
15 CID - Housing Accessibility Modification Prog 10,000 6 10,000 1 6
16 El Concilio - Peninsula Minor Home Repair 37,500 10 37,500 1 10
17 Rebuilding Together - National Rebuilding Day 15,750 3 15,750 - 3
18 Rebuilding Together - Safe at Home 55,000 16 55,000 7 16
19 Subtotal Minor Home Repair 118,250 35 118,250 9
20 CITY SPONSORED ACTIVITIES
21 Housing Rehabilitation Program (RLF)65,000 2 70,000 - 4
22 Debris Box Vouchers 2,000 2 2,000 - 2
23 Emergency Home Repairs 50,000 10 50,000 - 10
24 Subtotal City Sponsored Activities 117,000 122,000
25 TOTAL GOAL HOUSEHOLDS SERVED 49 - 51
26 PUBLIC IMPROVEMENTS
27 ADA Curb Ramp Replacement Projects 206,000
28 Gardiner Park 277,041
29 Subtotal Public Improvements 277,041 206,000
30 TOTAL GOAL PUBLIC FACILITIES -
31 TOTAL CDBG BUDGET 682,000 622,952
32 HOME FUNDS/FAIR HOUSING
33 Project Sentinel 12,000 102 11,437 84 102
34 TOTAL BUDGET 694,000 102 634,389 84 102
* Goals = numberof people/households served
NOTE: All FY 19-20 Budget amounts are estimates, final funding pending HUD allocations.
BUDGET
Attachment 2
Community Development Block Grant Program