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HomeMy WebLinkAboutReso 62-2005 RESOLUTION NO. 62-2005 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION REQUESTING THE COUNTY CLERK OF SAN MATEO COUNTY TO RENDER SPECIFIED ELECTION SERVICES BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1. That the Board of Supervisors of the County of San Mateo shall be, and is hereby, requested to permit the County Clerk of said County to render the services hereinafter specified, relating to the conduct of General Municipal Election to be held within said City on Tuesday, the 8th day of November 2005. 2. That the election services requested by said City in connection with the holding and conducting of said election are more particularly set forth in Exhibit "A" attached hereto and incorporated herein, the same as though fully set forth at length. 3. That said City, shall, and does hereby, accept and agree to comply with the terms and conditions of the performance of said election services, and the payments therefore, as set forth in Exhibit "A." 4. The County Clerk is further authorized and delegated to perform the duties specified in Exhibit "A" for the purpose of the General Municipal Election to be held within the City of South San Francisco on Tuesday, the 8th day of November 2005. * * * * * I hereby certifY that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 220d day of June 2005 by the following vote: AYES: Councilmembers Richard A. Garbarino, Pedro Gonzalez and Karvl Matsumoto, Mavor Pro Tern Joseph A. Fernekes and Mavor Raymond L Green NOES: None. ABSTAIN: None. ABSENT: None. ATTEST: q .7 D /1 ( /4/10- I I. :;a~ . City Clerk EXHIBIT "A" SERVICE AGREEMENT FOR THE PROVISION OF ELECTION SERVICES BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE SAN MATEO COUNTY CHIEF ELECTIONS OFFICER This agreement, entered into this _ day of , 2005, by and between the City of South San Francisco and the San Mateo County Chief Elections Officer, & Assessor - County Clerk - Recorder (hereinafter referred to as Chief Elections Officer); WHEREAS, it is necessary and desirable that the Chief Elections Officer be retained for the purpose of conducting an election hereinafter described for the City of South San Francisco (hereinafter referred to as City); NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS: SERVICES TO BE PERFORMED BY THE CITY OF SOUTH SAN FRANCISCO: 1) No later than the 88th day prior to the election the City of South San Francisco will request the Board of Supervisors, through the Chief Elections Officer, to conduct an election for the City on November 8, 2005, and will request services of the Chief Elections Officer. 2) The City will publish the Notice of Election and the Notice to File Declarations of Candidacy for the offices to be voted on, and/or the Notice to File Arguments For or Against any measure. 3) The City will submit to the Chief Elections Officer the titles and exact number of offices to be voted on, the names and ballot designations of the candidates for those offices, and/or the exact ballot measure wording to be voted on by the 85th day prior to the election, or by the 82nd day prior to the election if Elections Code ~~10225, 10229, and 10407 become applicable. 4) The City Clerk will prepare and deliver to the Chief Elections Officer the ballot pamphlet information containing, as applicable, candidate statements, ballot measure, tax rate statement, impartial analysis, arguments for or against and rebuttals thereto. The last day for primary arguments (300 words) to be submitted is August 19, 2005. The last day for rebuttal arguments (250 words) and impartial analysis is August 29, 2005. 5) The City will review and sign off on the sample ballot and official ballot wording for the City Candida tes/Me as ures. SERVICES TO BE PERFORMED BY CHIEF ELECTIONS OFFICER 1) The Chief Elections Officer will select the sample and official ballot printer(s) and transla tors. 2) The Chief Elections Officer will prepare and deliver all election information to the printers and translators. 3) The Chief Elections Officer will issue, receive and process absentee ballots. 4) The Chief Elections Officer will set up all polling place locations, hire polling place workers, publish required notice, and conduct the election. 5) The Chief Elections Officer will conduct all aspects ofthe Canvass of Votes Cast. The Canvass may be conducted simultaneously with other jurisdictions holding elections on the same day with no territory in common with the City. In this instance, the results will be accumulated, certified, and reported as though the election is a consolidated election pursuant to EC ~10262 and ~10411. The Chief Elections Officer will submit a Certificate of the Chief Elections Officer to the City certifying the results of the election. 6) The Chief Elections Officer will conduct other various and miscellaneous election activities as required including, but not limited to, all those required of the City Election Official, other than those described under "Services to be Performed by the City of South San Francisco." TERMS: This agreement shall be in effect for the performance of all services incident to the preparation and conduct of the election to be held on November 8,2005. In the event the Chief Elections Officer is unable to perform services required under this Agreement, as a result of employer/employee relation conditions, vendor conditions or other conditions beyond the control of the Chief Elections Officer, the Chief Elections Officer will be relieved of all obligations under this Agreement. The Chief Elections Officer may terminate this agreement after giving 72 hours written notice and the Chief Elections Officer will be relieved of all obligations. This agreement can be mutually terminated upon a 30 day written notice. CONSIDERATION: In consideration of the performance of services and supplies provided by the Chief Elections Officer, the City shall pay to the Chief Elections Officer a sum equal to the actual cost of such services and supplies. The City shall make payment within 30 days ofreceipt of invoice from Chief Elections Officer. CITY: Signature: Date: Print Name: Ti tIe: COUNTY: Signature: Date: Print Name: Ti tIe: