HomeMy WebLinkAboutMinutes 2019-03-27 @7:00MINUTES
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, MARCH 27, 2019
7:00 p.m.
CALL TO ORDER TIME:
7:03 p.m.
ROLL CALL PRESENT: Councilmembers Addiego and Nagales, Vice
Mayor Garbarino and Mayor Matsumoto
ABSENT
PLEDGE OF ALLEGIANCE
Councilmember Nicolas
Led by former Parks and Recreation Commissioner Sean Garrone.
AGENDA REVIEW
No changes.
ANNOUNCEMENTS FROM STAFF
None.
PRESENTATIONS
1. Presentation providing a market update and review of the City's investment portfolio
(Jayson Schmitt and Jeff Probst, Chandler Asset Management)
Jeff Probst with Chandler Asset Management presented the Investment report period ending
February 28, 2019. He discussed employment rates, inflation, gross domestic product, Federal Reserve,
bond yields, portfolio characteristics for the City of South San Francisco and discussed current purchase
yield and investment performance. The Consumer Price Index (CPI) was up just 1.6% year -over -year in
January, versus up 2.0% year -over -year in December, reflecting the year- over -year decline in energy
prices. Economic growth was stronger than expected in the fourth quarter of 2018, with annualized GDP
growth of 2.6% versus expectations of 2.2%. This follows GDP growth of 3.4% in the third quarter and
4.2% in the second quarter.
Mayor Matsumoto inquired about current investment practices i.e., investment in high quality assets,
maintain diversification, shorter portfolio duration, actively manage portfolio to invest in higher yielding
securities. Mr. Probst stated that Chandler Asset Management continues to invest in high quality
securities, he noted that portfolios with shorter terms might affect the overall return of investments
because shorter duration means that when rates fall the portfolio would not appreciate as much. He
indicated that good practice is to have long investments.
2. Presentation of a proclamation for Sean Garrone, Parks and Recreation Commissioner, for his
longtime and dedicated service to the City. (Sharon Ranals, Director of Parks and Recreation)
Mayor Matsumoto read into the record a proclamation honoring former Parks and Recreation
Commissioner Sean Garrone for his 12 years of service. She recognized his participation in numerous
City projects and his community involvement. Mr. Garrone thanked his wife and daughter for
encouraging and supporting his efforts in giving back to the community. He praised Parks and Recreation
Director Ranals and her team for their support throughout the years and thanked Council for the
recognition.
3. Report regarding the San Mateo County Office of Community Affairs' strategic plan
affirming the County of San Mateo's support of and partnership with the United States
Census Bureau in ensuring a complete and accurate count for Census 2020. (Megan
Gosh and Aparna Ramakrishnan, Census Coordinators, San Mateo County
Community Affairs)
Census Coordinator Megan Gosh with the San Mateo County Community Affairs presented the report
and provided an overview of the County's efforts to ensure a complete and accurate Census 2020 count
for residents of South San Francisco. She indicated the importance of Census 2020 and noted the
requirement to count every person living in the United Stated every 10 years, as mandated by the U.S.
Constitution. Allocation of federal funding for infrastructure and programs for vulnerable populations i.e.,
WIC, Head Start and School lunches. It is the basis for representative democracy with the potential to
lose one congressional seat. She noted the importance to have sound data for policy, budget, and program
decisions and equal representation of all community segments.
She discussed historically undercounted groups comprised of immigrants, people of color, low-income
households, limited English proficiency residents, children under 5 years old and homeless and housing
unstable members of the community. Ms. Gosh stated that the County faces new challenges due to
underfunding, fewer local offices, recruitment of qualified enumerators, online Census, concerns about
data security and those who lack digital access and literacy, fear and lack of trust in federal government,
including data privacy and anxiety among immigrant communities due to the proposed citizenship
question.
Ms. Gosh provided an overview of the County's effort to maintain confidentiality in the process
indicating that information would not be share, noting penalties of sever fines and/or jail time if not
followed. She indicated that ALL information collected went directly to the San Mateo County LUCA
Coordinator, for inclusion in the submittal to the Census Bureau and not shared with other County or City
departments. After submission to the Census Bureau is accepted, all information would be destroyed.
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MINUTES PAGE 2
Councilmember Nagales thanked Ms. Gosh for the presentation and noted the distrust in the community
due to the citizenship question. He highlighted the importance to count under represented populations and
offered his support to reach out to the Filipino community.
Mayor Matsumoto inquired about the number of questions on the survey. Ms. Gosh stated that the survey
contains 10 questions that may be duplicative for households with multi families, survey required for each
individual.
PUBLIC COMMENTS
None
COUNCIL COMMENTS/REQUESTS
Councilmember Nagales congratulated the Parks and Recreation Commission for their recognition as the
"Best Commission" of the State of California and the Friends of Parks and Recreation for their work on
Liberty Park. He recognized the Parks and Recreation staff for implementing the new after school and
summer camp registration, noting that this change would benefit families.
Vice Mayor Garbarino congratulated Rose Bava on the celebration of her 97' birthday and Lilian Rosaia
on the celebration of her 94th birthday. He wished them both a Happy Birthday!
Mayor Matsumoto thanked the community for their participation in the Urban Community Forest Master
Plan meeting. She attended the Safe Walk to Schools route audit at Los Cerritos Elementary School and
thanked staff for their participation. She requested to adj ourn the meeting in memory of Brett Schembari,
Del Schembari's son of San Bruno Mountain Watch.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of
specific items as follows:
Item No. 5: Vice Mayor Garbarino inquired about the payment amount of $26,000 to Velox Design for
painting and flooring in the Finance Department and the $17,000 professional monthly cost payment to
Telecommunications Engineering Associates. Financial Services Manager Lovell stated that the payment
to Velox Designs was for the office remodeling of the Finance Department and Police chief Azzopardi
stated that the payment to Telecommunications Engineering is the cost for consultant, Daryl Jones.
Item No. 5 and 7: Mayor Matsumoto inquired about the payment amount of $4,460 to the Oakland Zoo
and the number of children the program will host. Parks and Recreation Director Ranals stated that the
cost is associated with Summer Camp Field trip with approximately 200 children participating. Mayor
Matsumoto requested edits to the letter of support for H.R. 530.
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MINUTES PAGE 3
Item No. 9: Mayor Matsumoto inquired about the Bicycle and Pedestrian Advisory Committee (BPAC)
terms and stipend and the appointment of two additional members to the Cultural Arts Commission. City
Attorney Rosenberg stated that the BPAC Ordinance would be introduced at the April 10, 2019 Council
meeting and indicated that if approved, the Council may appoint by motion, two additional members to
the Cultural Arts Commission 30 days after the effective date. Mayor Matsumoto noted several
cancellations of the BPAC meetings and stated that the committee should be reviewing projects before
they are presented for Council approval. City Manager Futrell stated he would follow up with staff and
provide an update to Council.
4. Motion to approve the Minutes for the meetings of February 13, 2019, February 25, 2019,
February 26, 2019 and February 27, 2019.
5. Motion confirming payment registers for March 27, 2019. (Christina Crosby, Interim Director
of Finance)
6. Report regarding Resolution No. 38-2019 to accept the San Mateo County Community
Resilience Grant for $60,000 and approve budget amendment 19.044. (Christina Fernandez,
Assistant to the City Manager)
7. Report regarding Resolution No. 39-2019 supporting H.R. 530 (Eshoo) to restore local control
of 5G deployment and authorize the Mayor to sign a letter of support for H.R. 530 on behalf of
the City Council. (Tony Barrera, Information Technology Director)
8. Report regarding Ordinance No. 1572-2019 amending the South San Francisco Zoning Map
(RZ 18-0005) to rezone one vacant parcel (APN 091-151-040) from Low Density Residential
(RL -8) to a Planned Development District (PD -1) to allow the construction of 22 single family
attached townhouse units at the corner of Westborough Blvd and Oakmont Dr. (Billy Gross, Senior
Planner)
9. Report regarding Ordinance No. 1573-2019 amending Title 2 of the South San Francisco
Municipal Code to ensure consistency of terms and term limits, and increase the potential
number of members serving on the Cultural Arts Commission. (Jason Rosenberg, City
Attorney)
Motion— Councilmember Nagales /Second—Vice Mayor Garbarino: to approve Consent Calendar Items
Nos. 4-9. Approved by the following roll call vote: AYES: Councilmember Addiego, Councilmember
Nagales, Vice Mayor Garbarino and Mayor Matsumoto; NAYS: None; ABSTAIN: None; ABSENT:
Councilmember Nicolas.
PUBLIC HEARING
10. Report recommending approval of a Zoning Map Amendment, Zoning Text Amendment, Use
Permit, Parking Reduction, Design Review, Transportation Demand Management Plan, and
Environmental Impact Report with Mitigation Monitoring Reporting Program and Statement of
Overriding Considerations to permit construction of a 25,000 sq. ft. building (400-450 East
Jamie Court), a 311,368 sq. ft. office/ R&D building and a five -level parking garage on a
6.45 -acre site (201 Haskins Way) by Alexandria Real Estate Equities (ARE). (Ryan Wassum,
REGULAR MEETING MARCH 27, 2019
MINUTES PAGE 4
Associate Planner)
Associate Planner, Ryan Wassum presented the report and provided an overview of the project. He
indicated that the proposed 201 Haskins Way Project site encompasses approximately 18.2 acres on eight
parcels of privately owned light industrial and R&D land in the City of South San Francisco's East of 101
area. The proposed project would involve redevelopment of existing light industrial uses into office/R&D
uses and intensifying the buildout of existing office/R&D to create an integrated life sciences campus.
More specifically, the proposed project would involve rezoning seven parcels (APN 015-102-160; 015-
102-180; 015-102-210; 015-102-220; 015-102-230; 015-102-240; 015-102-290) from the MI zoning
district to the Business Technology Park (BTP) zoning district. One parcel, 400-450 E. Jamie Court (APN
015-102-250), would be rezoned from the BC zoning district to the BTP zoning district. The rezoning
would allow for development at a FAR of up to 1.0, or a total of approximately 634,796 sq. ft. (677,600
gross sq. ft.) of new BTP office/R&D space.
He indicated that the developer, Alexandria Real Estate Equities (ARE), proposed that the additional
office/R&D space would be built out in two phases as Phase 1, currently under review, and Phase 2 (not
under review - "hypothetical" scenario only). At this time, ARE is proposing a specific development
application for the Phase 1 area site plan only; however, there is no site-specific development program
proposed for the Phase 2 area.
In the Phase 1 area, ARE proposed to construct approximately 336,368 gross sq. ft. of new BTP office
use on 201 Haskins Way and 400-450 E. Jamie Ct. The Phase 1 project would demolish a 24,075 gross
sq. ft. building at 201 Haskins Way, which previously contained a light industrial trucking use, and
construct a new 311,368 gross sq. ft. office building (201 Haskins Way Building). The 201 Haskins Way
building would include a three-story (63 ft. in height) and a five -story wing (95 ft. in height), and the site
would also contain a five -level parking structure (up to 48 ft. in height) with 720 -stalls and 183 surface
parking spaces, totaling 903 spaces. 424 parking spaces already exist on the 400-450 E. Jamie Ct.
campus, therefore the applicant is proposing a combined campus total of 1,327 stalls for both sites and is
also requesting a parking reduction of 6% (as further discussed below in the parking section). Moreover,
the building has been designed to be both pedestrian oriented, linking the existing buildings across E.
Jamie Ct., and to take advantage of the views of the bay to the south. On the 400-450 E. Jamie Ct. parcel,
ARE would construct an approximately 25,000 gross sq. ft. two-story addition to the existing western
building. Construction in the Phase 1 area would begin in 2019 and occur over approximately 18 months
with an anticipated completion in 2021.
Phase 2 (hypothetical and conceptual future development, currently not under review) should ARE
acquire parcels adjacent to Phase 1, a Phase 2 project could potentially be developed to provide for
expansion opportunities. It is important to that Phase 2 may never happen, and at this time is only a
hypothetical development scenario. The plan set and EIR identify a conceptual Phase 2 area that includes
the 400-450 E. Jamie Ct. parcel (owned by ARE), plus six additional parcels (unowned by ARE): 101 and
151 Haskins Way, 410 and 430 E. Grand Avenue, 451 E. Jamie Ct., and an unaddressed parcel (APN
01 5-102-290). Rezoning for the Phase 2 project would allow up to a total of 341,232 gross sq. ft. of new
BTP office use on 101 and 151 Haskins Way, 410 and 430 E. Grand Avenue, 451 E. Jamie Ct., and an
unaddressed parcel (APN 015-102-290). For conceptual purposes only, Phase 2 shows construction of a
new 256,232 gross sq. ft. five -story building (up to 95 ft. in height), as well as an expansion of the
parking garage on two parcels to the east at 451 East Jamie Court (APN 015-102-240 and APN 015 -102 -
REGULAR MEETING MARCH 27, 2019
MINUTES PAGE 5
290) to accommodate 340 new stalls and additional surface parking; parking however will be further
analyzed and evaluated when an application comes in for the Phase 2 project. Further, after completion of
the 25,000 gross sq. ft. building on the 400-450 E. Jamie Ct. parcel (as part of Phase 1), Phase 2 could
also allow future development potential on the same parcel of up to 85,000 gross sq. ft. based on the
remaining balance of FAR.
Councilmember Addiego inquired about the anticipated receipt of $1.9 million in Traffic Impact Fees and
how the City would expend these fees. Associate Planner Wassum stated that the funds would go towards
the East of 101 Impact Fee where impacts have been identified. City Attorney Rosenberg stated that the
Traffic Impact Fee has a list of pre -improvements and the City can use funds for any of the improvements
listed.
Associate Planner Wassum recommended that the City Council conduct a public hearing, follow the
recommendation of the Planning Commission, and Adopt a resolution making findings and certifying the
Environmental Impact Report (EIR 18-0002), adopting the Mitigation Monitoring and Reporting Program,
and adopting the Statement of Overriding Considerations; and Introduce an Ordinance amending the
Zoning Map (RZ18-0001) and Zoning Text (ZA18-0002) to rezone eight (8) parcels to Business &
Technology Park (BTP) District, and waive further reading; and adopt a Resolution making findings and
approving the Planning Project (P17-0096), Use Permit (UP 18-0001), Design Review (DRI9-0004)and
Preliminary Transportation Demand Management Program (TDM18-0001), subject to the draft
Conditions of Approval.
Teresa Nemeth with Alexandria Realty provided clarification about the Phase 1 and 2 indicating that the
project before Council pertains to Phase 1 and noted that they do not own any parcels listed in Phase 2.
Project Architect with WRNS Studio presented the Haskins Biotech Campus design and provided an
overview of the project. Consultant with SWCA Environmental Consultants presented the final EIR with
summary of CEQA process and summary of environmental impacts. Additional CEQA requirements
include Mitigation Monitoring and Reporting Program: an MMRP adopted by the City to ensure that the
project complies with mitigation measures set forth in the EIR. (Section 15091(d)). An MMRP describes
Responsible Parties, Implementation Schedule, Monitoring/Reporting Responsibilities, Mitigation
Schedule/ Action Indicating Compliance, and Monitoring Agency.
CEQA requires agencies to balance the benefits of a proposed project against its unavoidable
environmental risks. If the benefits outweigh the risks, the adverse environmental effects would be
considered "acceptable". A "statement of overriding considerations" (SOC) indicates that even though a
project would result in one or more unavoidable adverse impacts, that the specific economic, social or
other benefits of the project are sufficient to warrant project approval. (Section 15093)
Public Hearing Opened: 7:50 p.m.
Public Hearing Closed: 8:24 p.m.
Councilmember Addiego complimented the design along the Bayfront and inquired about the proposed
design. Ms. Nemeth stated that the design is intended to be a three-story atrium, see-through building.
Councilmember Addiego inquired about the $1.13 million Oyster Point Overpass Contribution fee and its
current disbursement. Economic and Community Development Director Greenwood stated that the traffic
impact fee could be, used at the city's discretion, for projects listed in the Traffic Impact Fee.
Councilmember Addiego requested clarification on the findings for the proposed improvement location at
East Grand and Allerton.
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MINUTES PAGE 6
Vice Mayor Garbarino inquired about the LEED certification and stated his concern with traffic impacts.
Ms. Nemeth stated that they seek to obtain the Gold Certified designation and indicated that they are
working with Genentech to put together a private group of property owners that will leverage
Genentech's transit services for use across the broader area.
Councilmember Nagales stated the need to address current traffic impacts and understand the proposed
traffic solutions. Ms. Nemeth stated that they would survey employees to address the needs.
Mayor Matsumoto congratulated staff on their thorough presentation and expressed her satisfaction with
the proposed project.
10a. Resolution No. 40-2019 certifying the Environmental Impact Report including a Statement of
Overriding Considerations and Mitigation Monitoring and Reporting Program for the
development of 400-450 East Jamie Court and 201 Haskins Way by Alexandria Real Estate
Equities (ARE).
Motion— Vice Mayor Garbarino /Second—Councilmember Nagales: to approve Resolution No. 40-2019.
Approved by the following roll call vote: AYES: Councilmember Addiego, Councilmember Nagales,
Vice Mayor Garbarino and Mayor Matsumoto; NAYS: None; ABSTAIN: None; ABSENT:
Councilmember Nicolas
10b. Resolution No. 41-2019 approving entitlements to construct a two-story 25,000 sq. ft. building
(400-450 East Jamie Court) and a five -story 311,368 gross sq. ft. office/ R&D building and a
five -level parking garage on a 6.45 -acre site (201 Haskins Way) for the Planning Project
(P 17-0096), including Zoning Map Amendment, Zoning Text Amendment, Use Permit, Design
Review, and Preliminary Transportation Demand Management Program.
Motion— Vice Mayor Garbarino/Second—Councilmember Nagales: to approve Resolution No. 41-2019.
Approved by the following roll call vote: AYES: Councilmember Addiego, Councilmember Nagales,
Vice Mayor Garbarino and Mayor Matsumoto; NAYS: None; ABSTAIN: None; ABSENT:
Councilmember Nicolas
10c. Ordinance amending South San Francisco Municipal Code Chapter 20.110 (`Employment
Districts") and the South San Francisco Zoning Map to rezone eight parcels on an 18.2 -acre site
from Business Commercial (BC) and Mixed Industrial (MI) to Business Technology Park
(BTP) to further consistency with the General Plan.
Motion— Councilmember Nagales/Second—Mayor Matsumoto: to waive reading and introduce an
ordinance amending South San Francisco Municipal Code Chapter 20.110 (`Employment Districts") and
the South San Francisco Zoning Map to rezone eight parcels on an 18.2 -acre site from Business
Commercial (BC) and Mixed Industrial (MI) to Business Technology Park (BTP) to further consistency
with the General Plan. Approved by the following roll call vote: AYES: Councilmember Addiego,
Councilmember Nagales, Vice Mayor Garbarino and Mayor Matsumoto; NAYS: None; ABSTAIN:
None; ABSENT: Councilmember Nicolas
REGULAR MEETING MARCH 27, 2019
NIlNUTES PAGE 7
ADMINISTRATIVE BUSINESS
11. Report regarding Resolution No. 42-2019 authorizing a Consulting Services Agreement with Raimi
+ Associates to prepare the General Plan Update in an amount not to exceed $2,660,299 for a
three-year term and approve Budget Amendment #19.047. (Marian Lee, Assistant City Manager)
Assistant City Manager Lee presented the report and stated that the General Plan is the local
government's long-term blueprint for the community's vision of future growth. Each city is required by
California law to have a General Plan to guide its future land use decisions. The City Council, at its
January 9, 2019 approved release of the Request for Proposal (RFP) for a General Plan Update consultant
team. The RFP scope included preparation of the General Plan Update, Zoning Code Update and
Environmental Impact Report.
She stated that the RFP was released on January 11, 2019 with direct distribution to over 17 firms,
posting on the American Planning Association website and the City website, and distribution to a bid
services firm. Staff conducted a well -attended pre -bidders conference on January 25, 2019. The City
received six proposals in response to the RFP. Staff elected to interview all six firms as the proposals
were found to be responsive, the firms qualified, and the cost estimates reasonable. The interview panel
included City staff (Assistant City Manager, Chief Planning, and Senior Planner), City of San Mateo
Principal Planner, and County of San Mateo Planner. A member of the General Plan Community
Advisory Committee, City Principal Planner and General Plan Project Administrator observed the
interviews.
The firms were evaluated based on the following criteria as outlined in the RFP:
• Quality of proposal and project understanding
• Related and recent General Plan experience
• Related experience with digital General Plans and dynamic online resources
• Expertise and experience of the project team assigned to the project, and the in-house expertise,
or the ability to work with sub -consultants with expertise in areas as outlined in the scope of work
• Demonstrated experience with public participation and outreach strategies
• Ability to work cooperatively with and be responsive to public agencies, Community Advisory
Committee members, Planning Commissioners, City Council members and City staff
• Demonstrated ability to stay on schedule and within budget
• Management approach to the project
Assistant City Manager Lee stated that the interview panel felt the firm was the most qualified and was
impressed with the firm's approach to outreach, as well as their analytical approach and creative, holistic
thinking. Staff also completed a reference check on Raimi + Associates. The references expressed their
enthusiasm and positive experience working with Raimi + Associates. They indicated that the firm was
responsive to the City's needs, was excellent with community outreach, and was able to stay on time and
on budget. The City of Hermosa Beach noted the plan prepared by Raimi + Associates was award
winning. All jurisdictions reported that they would hire the firm again, and a few had already done so.
REGULAR MEETING MARCH 27, 2019
MINUTES PAGE 8
Raimi + Associates is a mission -driven planning, urban design and research firm based in Berkeley. See
Attachment 2 for Firm Profile. The firm has extensive experience preparing General Plans, Precise and
Specific Plans, urban design studies, vision plans, form -based codes, design guidelines and zoning codes
and other ordinances. For the General Plan update process, Raimi + Associates has assembled a team that
includes Fehr & Peers for traffic, Strategic Economics for economic development, FirstCarbon Solutions
for preparation of the EIR and Lisa Wise Consulting for preparation of the Zoning Code update. See
Attachment 3 for Subconsultants.
Raimi + Associates' scope of work includes a community engagement plan with development of a project
website, stakeholder interviews, social equity meetings, community workshops, pop-up meetings at
popular locations, Community Advisory Committee meetings and meetings with the Planning
Commission and City Council. The consultant team will prepare an existing conditions report, social
equity report, market study and demographics report, sustainability and adaptation report and
environmental report as a part of their discovery process. The consultant team will then work with the
community to develop the vision and guiding principles to guide the General Plan update. Following that
process will be the policy development of each of the General Plan Elements and ultimately, preparation
of a Draft General Plan and companion interactive website that will represent an online option for
General Plan engagement.
She stated that based on the procurement process and contract discussions, staff recommends preparing
two additional elements (Sustainability/Adaptation and Social Equity Elements) that incorporate state law
requirements and a third element, Economic Development, not required by state law but appropriate for
the City. Also included in the scope of work is updating the City's 2014 Climate Action Plan. Staff felt
this was beneficial given that a substantial amount of data collection and analysis needed for the
Sustainability/Adaptation Element of the General Plan would provide the basis and framework for the
strategies to be updated in the Climate Action Plan.
The Environmental Impact Report will be prepared concurrently with the General Plan update and the
Zoning Code Update will follow the Council adoption of the General Plan. The timeline for preparation
of the draft General Plan and Draft Environmental Impact Report is approximately two years (early
2021), with the completion and adoption of the final documents and adoption of the Zoning Code update
concluding at the end of 2021. Overall, this is expected to be a three-year process.
The Consulting Services Agreement with Raimi + Associates is in an amount not to exceed $2,660,299.
The total cost includes General Plan update, Zoning Code update and Environmental Impact Report at
$2,249,817; Optional Tasks at $188,000; and Project Contingency at $222,482. The Optional Tasks
include an update to the Climate Action Plan ($70,000), Form Based Code option to the Zoning
Ordinance ($98,000) and Downtown Shopfront public outreach ($20,000 for staffing and outreach
materials). Staff recommends including the Optional Tasks in the contract agreement to result a better
process and product.
Assistant City Manager Lee the City Council adopt a resolution authorizing a Consulting Services
Agreement with Raimi + Associates to prepare the General Plan Update Project in an amount not to
exceed $2,660,299 for a three-year term.
REGULAR MEETING MARCH 27, 2019
MINUTES PAGE 9
Consultant Raimi with Raimi + Associates presented a power point presentation with an overview of the
firms staffing, experience and the General Plan process and proposed schedule with key outcomes for a
successful South San Francisco General Plan.
Motion— Councilmember Nagales/Second—Councilmember Addiego: authorizing a Consulting Services
Agreement with Raimi + Associates to prepare the General Plan Update in an amount not to exceed
$2,660,299 for a three-year term and approve Budget Amendment #19.047. Approved by the following
roll call vote: AYES: Councilmember Addiego, Councilmember Nagales, Vice Mayor Garbarino and
Mayor Matsumoto; NAYS: None; ABSTAIN: None; ABSENT: Councilmember Nicolas
Recess: 9:17 p.m.
Meeting resumed: 9:30 p.m.
12. Report regarding Resolution No. 43-2019 authorizing an amendment to the Consulting Services
Agreement with Good City Company to assist with Project Administration of the General Plan
Update for an additional $477,000, not to exceed a total authorization of $551,000 for a three-year
term and allocation of $400,000 for augmented and city staff time and public outreach resources.
(Marian Lee, Assistant City Manager)
Assistant City Manager Lee presented the report and stated that a General Plan is the local government's
long-term blueprint for the community's vision of future growth. Each city is required by California law
to have a General Plan to guide its future land use decisions. A report regarding the General Plan purpose,
scope and approximate two-year planning process was presented to City Council on August 8, 2018. At
that meeting, staff was given direction to proceed with that effort.
To assist the City team with the administration of the General Plan consultant selection process and form
the General Plan Community Advisory Committee (GPCAC), staff solicited proposals and interviewed
three professional planning firms to find a consultant that could essentially function as extended staff.
Staff reached out to three consultants for general plan management assistance: Lisa Costa Sanders of
Good City Company (formerly Neal Martin & Associates); Emmanuel Ursu of M -Group; and Barry J
Miller Urban and Environmental Planning.
Based on review of qualifications and relevant experience managing similar large-scale efforts for other
cities and interviews conducted by the Assistant City Manager, Chief Planner and Principle Planner, staff
retained the services of Lisa Costa Sanders of Good City Company. Ms. Costa Sanders also had excellent
references. Based on this selection process, an agreement was authorized in an amount not to exceed
$74,000. See Attachment 1 for company profile. See Attachment 2 for current approved professional
services agreement.
To date, Ms. Sanders has assisted staff with the preparation and distribution of the Request for Proposal
(RFP), management of the consultant selection process and GPCAC formation. Performance has been
excellent and thus, staff is recommending retaining Lisa Costa Sanders of Good City Company for the
duration of the General Plan and Zoning Code update process to augment City staff and assist with
managing the consultant team that will prepare the General Plan as well as the GPCAC. Staff estimates,
on average, a need of 20 hours per week, for a period of three years. This totals $477,000.
REGULAR MEETING MARCH 27, 2019
MINUTES PAGE 10
In addition to the above services, City staff will also assist in the preparation of the General Plan Update.
Planning Division staff anticipates dedicating a senior planner at 50 percent time to help coordinate
overall Planning Division design and direction for the General Plan effort. Other anticipated staffing
needs include other department staff to assist with public outreach meetings and resources not included in
consultant agreements. Staff is proposing a total of $400,000 for a period of three years.
Lisa Costa Sanders of Good City Company provided an overview of her firm and her experience in local
government.
Mayor Matsumoto clarified that the proposed agreement would be for administrative services. Ms.
Sanders stated that she would be the liaison between Raimi + Associates and city staff.
Motion— Vice Mayor Garbarino/Second—Councilmember Nagales: authorizing an amendment to the
Consulting Services Agreement with Good City Company to assist with Project Administration of the
General Plan Update for an additional $477,000, not to exceed a total authorization of $551,000 for a
three-year term and allocation of $400,000 for augmented and city staff time and public outreach
resources. Approved by the following roll call vote: AYES: Councilmember Addiego, Councilmember
Nagales, Vice Mayor Garbarino and Mayor Matsumoto; NAYS: None; ABSTAIN: None; ABSENT:
Councilmember Nicolas
Recess: 9:44 p.m.
Meeting resumed: 9:46 p.m.
ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS
None
CLOSED SESSION
City Manager Futrell stated that Closed Session Item #14 and #15 will be continued to the April 10,
2019 meeting.
13. Closed Session: Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Property: an unnumbered parcel on Gull Drive (APN: 015-082-210)
City Negotiators: Alex Greenwood and Kris Romasanta
Negotiating Parties: City of South San Francisco and SMPO ELS, LLC
Under Negotiation: Review of Price and Terms
14. Closed Session: Conference with Labor Negotiators — Item Not Heard
(Pursuant to Government Code Section 54957.6)
Agency designated representative: Jason Rosenberg, City Attorney
Unrepresented employee: Mike Futrell, City Manager
15. Closed Session: Public Employee Performance Evaluation - Item Not Heard
(Pursuant to Government Code Section 54957)
Title: City Manager
REGULAR MEETING MARCH 27, 2019
MINUTES PAGE 11
Time entered Closed Session: 9:47 p.m.
Open Session resumed: 10:15 p.m.
Report out of Closed Session by Mayor Matsumoto: Direction given no reportable action.
ADJOURNMENT
Being no further business, Mayor Matsumoto adjourned the meeting at 10:15 p.m. in memory of Brett
Schembari, son of Del Schembari of San Bruno Mountain Watch.
Submitted:
Govea Acosta, CMC, CPMC
City Clerk
Approved:
� d
/Koal-
y4itsumoto
Mayor
REGULAR MEETING MARCH 27, 2019
MINUTES PAGE 12