HomeMy WebLinkAboutReso 71-2005
RESOLUTION NO. 71-2005
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING TIlE 2005-06 OPERATING BUDGET FOR
THE CTTY OF SOUTH SAN FRANCISCO AND APPROPRIATING THE
CORRESPONDING FUNDS, AUTHORIZING THE CITY MANAGER TO
MAKE SPECIFIED EXPENDITURES AND APPROVING THE
GANN SPENDING LIMIT
WHEREAS, a preliminary draft budget for fiscal year 2005-06 was reviewed by the City
Council at a study session on May 31, 2005; and
WHEREAS, the proposed 2005-06 City of South San Francisco Operating Budget is attached
hereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby approves the fiscal year 2005-06 Operating Budget for the City
of South San Francisco and hereby appropriates the funds set forth therein.
BE IT FURTHER RESOLVED that consistent with the limitations set forth herein, any and
all expenditures for agreements relating to either the programs or materials contained in the 2005-06
Operating Budget or the Capital Budget for construction projects not to exceed $25,000 may be expended or
entered into under authority of or by the City Manager and are hereby authorized and the payments
therefore may be made by the Director of Finance.
BE IT FURTHER RESOLVED that monies received during fiscal year 2005-06 as a
consequence of a grant application approved by the City Council are hereby appropriated for the purposes
for which the grant has been approved. Such appropriation includes authorization for the City Manager
to expend such monies and for the Finance Director to make payments therefore in accordance with the
terms and conditions and for the purpose of the grant.
BE IT FURTHER RESOLVED that the Finance Director is hereby granted the authority to
increase budgeted revenues and budgeted expenses in departments specifically for development related
expenses such as expedited plan checks, legal reviews, traffic studies, geotechnical studies, etc., where
the developers pay up front for expenses that the City contracts out for. In those cases, the Finance
Director, upon receiving those deposits or payments will increase the budget for revenues in the General
Fund and expenses in the appropriate departments where those expenses will take place by a
corresponding amount. Said transactions will have no net impact on General Fund Reserves, as revenue
will offset expenses.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to increase
budgeted revenues and expenses in departments so that departments may use donations made to them.
Said transactions will have no net impact on General Fund Reserves, as revenue will offset expenses.
764141-1 (6-22-05)
BE IT FURTHER RESOLVED that the 2005-06 budget attached hereto is
hereby officially adopted:
_ By department by fund for General Fund operating budget appropriations; and
- By fund for other operating budget appropriations
BE IT FURTHER RESOLVED that the Gann Appropriations Limit attached hereto is
approved.
BE IT FURTHER RESOLVED that the City Manager may authorize the Director of
Finance to transfer budgets during the year in accordance with generally accepted accounting
principles between the following budget categories provided the overall appropriation by funding
source is not increased without City Council approval:
- Department within the same fund; and
_ Capital projects with the same funding source; and
_ Operating and capital budgets for the same department if funded by the same
funding source.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and
directed to rollover any outstanding encumbrances from Fiscal Year 2004-05 into Fiscal Year
2005-06.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and
directed to rollover unencumbered appropriations from grants received in 2004-05 or prior years
if so allowed under the terms of the grant.
BE IT FURTHER RESOLVED that the staffing levels for each department, as
detailed in the 2005-06 Operating Budget are hereby approved.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and
directed to carry forward unspent 2004-05 unencumbered non-recurring project budgets in the
operating budget such as litigation projects.
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764141-1 (6-22-05)
I hereby certify that the foregoing Resolution was regularly introduced and adopted
by the City Council of the City of South San Francisco at a regular meeting held on the 22nd day
of June 2005 by the following vote:
AYES:
Councilmembers Richard A. Garbarino, Pedro Gonzalez and Karyl Matsumoto,
Mayor Pro Tem Joseph A. Femekes and Mayor Raymond L. Green
NOES: None.
ABSTAIN: None.
ABSENT: None.
ATTEST:
0./.
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/-'-1L1J/O /)). t,Q!~
City Clerk
764141-1 (6-22-05)
Attachement to Reso 71-2005
Gann Appropriations Limit: Pg 18
CITY OF SOUTH SAN FRANCISCO
2005 - 2006
OPERATING BUDGET
MEMBERS OF THE CITY COUNCIL
Raymond L. Green
Mayor
Joseph A. Fernekes
Vice Mayor
Karyl Matsumoto
Council Member
Pedro Gonzalez
Council Member
Richard L. Garbarino, Sr.
Council Member
City Officials
Barry M. Nagel
City Manager
Sylvia M. Payne
City Clerk
Steven T. Mattas
City Attorney
Richard Battaglia
City Treasurer
OPERATING BUDGET FY 2005-06
TABLE OF CONTENTS
Contents Page
Numbers
Organization Chart, 2005-06 2
Department/Division Organization Chart 3
Proposed 2005-06 General Fund Operating Budget 4
Summary
Proposed 2005-06 General Fund Operating Budget 6
Note on Department Budgets on prior page 7
Total General Fund Operating & Capital Budget, & 8
Changes to General Fund Reserves
Compliance with Reserves Policy 9
General Fund Administrative Departments 10
General Fund Revenues Chart 12
General Fund Expenditures Chart 13
Proposed General Fund Operating Budget Revenue Detail 14
General Fund Administration Allocation to other Funds 17
Gann Appropriations Limit 18
Departmental Operating Budgets:
City Attorney Department 20
City Clerk Department 22
City Council Department 26
City Manager Department 28
City Treasurer Department 32
Finance Department 34
Human Resources Department 40
Information Technology Services Department 44
Non Departmental 49
Economic & Community Development Department 52
Fire Department 64
Library Department 74
Police Department 82
Public Works Department 93
Recreation & Community Services Department 106
Redevelopment Funds 112
Sewer Rental Fund 120
Parking District Fund 121
Storm Water Fund 122
Gas Tax Fund 123
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CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2005-06
CITY OF SOUTH SAN FRANCISCO
Department/Division Organization Chart, 2005-2006
Police
Administration
Services
Records
Communications
Investigations
Patrol
Econ. & Comm.
Develop.
Administration
Economic Development
Housing & Community
Development
Engineering
Planning
Building
Parking District
Redevelopment Agency
City ManaQer
Fire
Library
AdministrationfT echnical
Services
West Orange Library
Grand Avenue Library
Literacy Programs
Administration'
Fire Prevention
Disaster Preparedness
Emergency Medical
Services
Operations
Public Works
Recreation and
Community Services
Administration &
Cultural Arts
Recreation Programs
Senior Services
Childcare Services
Aquatics
Administration
Streets Maintenance
Parks Maintenance
Building Maintenance
Common Greens
Garage
Stormwater
Sewer Maintenance
Water Quality Control
Plant
Human Resources
Finance
Info. TechnoloqV
Services
Adm i nistration/Budget
Accounting & Financial
Services
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Note on Department Budgets on prior page:
An accounting change is being implemented with the 2005-06 budget. Two divisions
that were formerly treated as internal service funds, Building Maintenance and
Communications (Dispatch Services), have been integrated into the General Fund Public
Works and Police Budgets. That means that the Public Works' budget is increasing by
$2.0 million (for Building Maintenance) and the Police budget is increasing by a net of
$1.0 million (for Communications), but the other General Fund departments' budgets are
going down by the same amount, for no net impact on the General Fund. The Sewer
Fund will still pay the General Fund for its limited use of dispatch services.
It is appropriate to set up internal service funds for divisions that have substantial
customer charges to non-General Fund departments. In those cases, the result of the extra
accounting effort is a more thorough charge-out to other funds, and more cost recovery to
the General Fund. However, neither Building Maintenance nor Communications provide
substantial work to the Sewer Fund or to the Redevelopment Agency, so there is little
justification to maintain them as internal service funds. Two operating areas remain as
internal service funds:
. the Garage, which does spend considerable resources supporting sewer
vehicles; and
. Information Technology (IT). Because the City has not been able to fully
fund major software replacement across city departments, by setting IT up
as an Internal Service Fund, surplus reserves can be built up over time
through charges to departments and work that IT performs for other cities
on a reimbursement basis. Those dollars can be set aside for future
investment in software and hardware upgrades for the City.
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City of South San Francisco
Proposed 2005-06 General Fund Budget
Compliance with Reserves Policy
The proposed General Fund Budget is in compliance with the Reserves Policy adopted by the
City Council on June 11,2003:
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Fund/Reserve Reserve Target Recommendation Status as of 2005-06 Proposed
I BudgetIDoes Reserve Fall within
Target Recommendation?
General Fundi $1.1 million/ 2% of General Fund $1.1 million/Meets Target
Reserve for operating budget
Emergencies
General $3.8 million/7% of General Fund $3.8 million/Meets target
FundJEconomic operating budget
Contingencies
General No recommendation. No reserve is funded, but see also the
FundJReserve for next reserve below.
Future Capital
Projects
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FundlDesignated Downtown Redevelopment Fund
for Future paying back some advances to the
Economic City. Recommended to be held
Development until State pays back all funds
Project owed from prior years' budget
agreements. Could be used in
future for augmenting the capital
program over several years.
General Minimum of $2.02million/4% of $3.8 millionJExceeds minimum
FundlUndesignated General Fund operating budget
Reserve
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CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2005-06
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CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2005 - 06
GENERAL FUND EXPENDITURES
By Department
Library
Administrative
Departments
Recreation &
Community Services
Economic & Community
Development
Public Works
Fire
Police
Administrative Departments
City Council
City Clerk
Treasurer
Attorney
City Manager
Finance
Human Resources
Information Tech.
Non-Departmental
9.3%
0.36%
0.68%
0.07%
0.82%
1.17%
2.94%
1.63%
0.00%
1.64%
Economic & Community Development
Fire
Police
Public Works
Recreation & Community Services
Library
59%
26.4%
29.5%
13.2%
8.3%
7.3%
100.0%
13
PROPOSED GENERAL FUND OPERATING BUDGET
2005-06 REVENUE DETAIL
Adopted Amended 3rd Qtr Proposed
OPERATING REVENUES Objects Actual Budget Budget Projected BUdget
2003-04 2004-05 2004-05 2004-05 2005-06
State Grant 3402 102,500 102,500
Federal Grant 3401 289,736
Federal Library Grant 35,500 35,500 35,500
Library Local Government Grants 3405 24,500 24,500 24,500
Increase library grant charges
Library Foundation 3406 27,355 24,000
Ca. Library Literacy Grant 3407 167,805 36,000 62,446 62,446 40,000
Library County Grants 3408 36,325 65,000 65,000 65,000 30,800
Ca. Library Service Act 3409 554,773 420,000 408,422 446,722 401,000
Senior Citizens Grant 3410 118,669 136,500 136,500 100,000 120,500
State Booking Fee Reimbursement 3415 155,145 175,000 155,145
POST Reimbursement 50,000 50,000 50,000 50,000
Homeowner Tax Relief 130,297 130,000 130,000 130,000 130,000
Mandate Cost Reimbursement 125,000
Traffic Signal Maintenance 18,529 20,000 20,000 20,000 20,000
Off Highway Vehicle Fees 1,795 1,000 1,000 2,000 2,000
Property Abatements Reimbursement 4,245 7,500
('--' Summer Youth Employment 3430 1,520 500 500 500 500
Intergovt. Progr. Reimbursement 3450 47 20,000
Disaster Recovery 3460 3,975
Other Agencies 3490 312,000 10,445 5,000
TOTAL FROM OTHER AGENCIES 1,220,479 1,231,000 1,221,813 1,221,813 1.238,536
City Forces General 3501 20,601 22,000 91,000 35,000 22,000
Police Task Force reimb From County 3504 307,000 310,000
Police Service Charges 3505 518,922 328,000 328,000 250,000 250,000
Comm Services-Colma, Brisbane 3506 83,450 87,000 87,000 87,000 90,000
Comm Services to non-General Fund
Depts 80,981
Police Recovery Charges 3507 111,971 98,000 98,000 40,000 50,000
Fire Service Fees 3510 3,067 417,500 2,000 10,000
Paramedic Service Fees 3511 975,376 1,000,000 1,000,000 1,000,000 1,186,000
r- BLS Transport Service 3513 350,000 773,200
Restitution Damages 3515 674 2,000 2,000 1,000 1,000
I
Engineering Fees 3520.3521 5,000 5,000 1,000
Planning Fees 3522 142,976 125,000 125,000 125,000 125,000
Bldg Plan Check Microfilming 3523 37,534 51,000 51,000 51,000 50,000
Developer Reimbursement 3524 1,322,315 20,000 20,000 250,000 20,000
Developer Reimbursement -- Large 3519 134,845 140,000
Passport Processing Fee 3528 26,804 20,000 20,000 15,000 15,000
Other Reimbursement 3525 9,695 10,000 10,000 5,000 5,000
Building Rental Fees 3530 295,449 240,000 270,500 270,500 284,200
Aquatic Programs 3532 294,832 260,000 290,000 290,000 299,300
Sports/Athletics 3534 186,682 180,000 185,000 185,000 194,850
Special Classes/Events 3535 477,577 475,000 475,000 475,000 490,850
Playground Programs 3531 916,371 7,500 11,500 11,500 11 ,500
Child Care 3536 919,000 918,000 918,000 975,000
Senior Programs 3537,3539 224,378 229,500 229,500 229,500 243,500
Community Gardens 1,736 3,000 3,000 2,000 3,000
Sale of Printed Material 4,615 5,000 5,000 5,000 5,000
Miscellaneous Library Charges 3550 8,211 43,500 18,500 18,500 14,500
WB Learning Center Program Fees 2,707
Library DVD Rental Fee 3552 25,000 25,000 25,000
S. Airport/United Parking 2,811 2,000 2,000 2.000 2,000
I TOTAL CHARGES FOR SERVICES 5,676,337 4,550,000 4,754,845 4,740,000 5,537,881
15
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OPERATING BUDGET, 2005-06
General Fund
Administrative Allocation
to other Funds, 2005-06
Fund Description
("-
Aircraft Noise Insulation Program (ANIP)*
Community Development Block Grant (CDBG) *
West Park Maintenance Districts 1 &2
West Park Maintenance District 3
Stonegate Maintenance District
Willow Gardens Maintenance District
Point Grande Maintenance District
Solid Waste Fund
Oyster Point CIP
Redevelopment Agency (Total)
Sewer Fund
Water Quality/Sewer Fund
Parking District Fund
Storm Water Fund
Fund 44, Bond Redemption
Fund 87, Non Obligated Bonds
Fund 26, East of 101Traffic Improvements
Conference Center
Total
2004-05 2005-06
Recommended: Recommended:
9,099
32,844
60,204
57,527
56,344
57,054
1,050
16,089
236,204
530,773
55,142
604,055
82,541
24,255
4,447
18,107
28,235
11,760
1,886,000
9,460
32,844
62,610
59,830
58,600
59,340
16,730
25,000
801,000
57,348
678,212
85,840
25,230
2,500
12,230
1,986,774
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GANN APPROPRIATIONS LIMIT, 2005-06
GANN Appropriations Limit - Cumulative Percent Growth
CPI / Personal Population Change Cumulative Appropriation
Income % Change % Change Factor Change Factor Limit
1978-79 ----- base year -----
1 979-80 10.17 0.23 10.42 10.42 21,453,172
1980-81 12.11 1.33 13.60 25.44 24,371,032
1981-82 9.12 0.74 9.93 37.90 26,790,463
1982-83 6.79 0.59 7.42 48.13 28,778,332
1983-84 2.35 0.32 2.68 52.09 29,548,877
1984-85 4.74 1.72 6.54 62.05 31,481,825
1985-86 3.74 0.60 4.36 69.12 32,855,201
1986-87 2.30 0.48 2.79 73.84 33,772,203
1987 -88 3.47 1.39 4.91 82.37 35,429,821
1 988-89 4.66 0.51 5.19 91.84 37,269,963
1989-90 5.19 1.21 6.46 104.24 39,678,646
1990-91 4.21 1.26 5.52 115.52 41 ,870,116
r- 1991-92 4.14 1.56 5.76 127.95 44,283,754
1992-93 (0.64) 1.83 1.1.8 130.63 44,805,544
1993-94 2.72 1.62 4.38 140.74 46,769,848
(-. 1994-95 0.71 1.54 2.26 146.19 47,827,283
1995-96 4.72 0.27 5.00 158.50 50,219,960
1996-97 4.67 0.79 5.50 172.71 52,980,497
1997-98 4.67 0.77 5.48 187.65 55,881,688
1998-99 4.15 2.23 6.47 206.26 59,498,655
1999-2000 4.53 2.75 7.40 228.94 63,903,388
r- 2000-01 4.91 2.42 7.45 253.44 68,663,438
" 2001-02 7.82 0.85 8.74 284.33 74,664,622
2002-03 (1.27) 0.11 -1.16 279.87 73,798,513
2003-04 2.31 0.17 2.48 289.29 75,628,716
2004-05 3.28 0.43 3.72 303.77 78,442,104
2005-06 5.26 1.16 6.48 329.94 83,525,152
Note: 1987-88 to 1990-91 based on County population growth
1991-92 based on City growth
1992-93 and 1993-94 based on County growth
1994 -95 through 2000-01 based on City growth, California per capita income
2000-01 through 2005-06 based on state Department of Finance statistics
Appropriations Subiect to Limit
2002 - 2003 2003 - 2004 2004 - 2005 2005 - 2006
Proceeds of Taxes 34,959,000 34,440,849 34,324,300 34,482,381
Appropriations Subject to Limit 34,959,000 34,440,849 34,324,300 34,482,381
Current Limit 73,798,513 75,628,716 78,442,104 83,525,152
Amount Under Limit 38,839,513 41,187,867 44,117,804 49,042,771
19
OPERATING BUDGET, 2005-06
CITY ATTORNEY DEPARTMENT
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CITY CLERK DEPARTMENT
Citizens of South San Francisco
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04/05 05/06
City Clerk 1.00 1.00
(Elected)
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04/05 05/06
Full-Time 2.00 1.00
Part-Time 0.00 1.07
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RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
Proposed funding includes budget savings from freezing the vacant Office
Specialist position, as part of the 2005-06 budget reduction process. Non-
salaries are decreasing due to an accounting change in which Building
Maintenance will no longer be charged out to operating departments.
24
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CITY COUNCIL DEPARTMENT
Citizens of South San Francisco
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04/05 05/06
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(Elected)
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CITY MANAGER DEPARTMENT
04/05 05/06
City Manager 0.80 0.80
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ADMINISTRATION
04/05 05/06
Full- Time 2.90 2.90
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CITY MANAGER
RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
Proposed funding realizes budget savings from position restructuring after the
hiring of the new City Manager. Proposed budget has one Assistant City
Manager position and one Assistant to the City Manager position, whereas the
current year had two Assistant City Manager positions budgeted, pending
selection of the new City Manager. Non-salaries are decreasing due to an
accounting change in which Building Maintenance will no longer be charged out
to operating departments.
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OPERATING BUDGET. 2005-06
CITY TREASURER DEPARTMENT
Citizens of South San Francisco
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04/05 05/06
City Treasurer 1.00 1.00
(Elected)
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FINANCE DEPARTMENT
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04/05 05/06
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ADMINISTRATION/BUDGET
04/05 05/06
Full-Time 2.45 2.00
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ACCOUNTING
04/05 05/06
Full-Time 8.90 8.90
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FINANCE DEPARTMENT
RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
Proposed funding includes a reduction in contract services as part of the budget
reduction strategy for 2005-06. Staff will prepare more required external reports
in-house.
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FINANCE DEPARTMENT
ADMINISTRA TION/BUDGET
The Administration Division is comprised of the Director, Administrative Assistant, and two
Financial Analysts. The purpose of this Division is to oversee the department, prepare the
annual budget, monitor revenues, prepare financial projections, support the City Treasurer
in investment oversight, and manage the financial and debt planning functions.
Salaries & Benefits
Materials & Services
Capital Outlay
Debt Service & Other
Source of Funds: General Fund
Change
Actual Adopted Amended Proposed From
2003-04 2004-05 2004-05 2005-06 Adopted
Budget
353,339 452,950 422,150 421 ,993 (30,957)
24,503 12,465 15,965 14,136 1,671
Administration Division
Budget (61 )
Total
377,842
465,415. 438,115
436,129
(29,286)
Positions Budget
Amended Proposed
2004-05 2005-06
Change
Full-Time
3.45 3.00
(0.45)
Total
3.45 3.00
(0.45)
For 2005-06, one Financial Analyst position is fully charged to the RDA.
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OPERATING BUDGET, 2005-06
HUMAN RESOURCES DEPARTMENT
04/05 05/06
Director 1.00 1.00
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04/05 05/06
Full-Time 3.00 3.00
Part-Time 1.50 .81
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HUMAN RESOURCES DEPARTMENT
OBJECTIVES
Data Management: develop and implement an employee database with direct
link or downloading capabilities from the payroll system; maintain and enhance
HR's newest interactive website which includes setting up on-line applications,
salary survey information, and other HR-related vital information.
Recruitment and Examination: continue to improve, refine, and streamline
recruitment and exam processes; reduce recruitment time from recruitment
closing to final eligible employment list provided by at least an additional 5%.
Occupational Health and Safety: develop and implement an employee wellness
program.
Communication: develop and continue to implement a comprehensive Intranet
web page that can be used by all City employees for a variety of HR-related
information; finalize the update and reissue the Administration Instruction
manual.
Employee Relations: begin and finalize negotiations with all bargaining units.
Post-retirement Healthcare Savings Account: convert from existing VEBA plan
to ICMA-RC's Retirement Health Savings (RHS) plan and implement
enhancements such as self-directed investment and employee contribution
,options. Rollout plan to employees and transition existing participants into the
new plan.
RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
Proposed funding includes a decrease in advertising, promotional, travel,
supplies, and staff development expenses, as part of the 2005-06 budget
reduction stragegy. In addition, materials and services are decreasing due to an
accounting change in which Building Maintenance will no longer be charged out
to General Fund operating departments
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OPERATING BUDGET, 2005-06
INFORMATION TECHNOLOGY SERVICES DEPARTMENT
04/05 05/06
Director 1.00 1.00
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04/05 05/06
Full-Time 5.00 5.00
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INFORMATION TECHNOLOGY SERVICES DEPARTMENT
Source of Funds:
Charges to Departments: 1,198,816
Charges to Other Agencies: 36,000
Change
Department Actual Adopted Amended Proposed From
Budget (16 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 755,072 760,715 760,715 790,673 29,958
Materials & Services 537,219 474,541 481,549 444,143 (30,398)
Capital Outlay 25,000 (25,000)
Debt Service & Other
Total 1,292,291 1,260,256 1 ,242,264 1,234,816 (25,440)
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Source of Funds: City Services Fund
Change
Telephone Maintenance Actual Adopted Amended Proposed From
Budget ( 162 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits
Materials & Services 38,924 44,024 44,024 44,024
Capital Outlay 25,000 (25,000)
Debt Service & Other
Total 38,924 69,024 44,024 44,024 (25,000)
48
OPERATING BUDGET, 2005-06
NON-DEPARTMENTAL
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Non - Departmental, 2005-06
I Actual Recommended
Account # ORGANIZATION/PROGRAM SUPPORTED 2004-05 2005-06
4210 Animal Control 354,500 425,500
4220 Professional Tech. Services - Gov't
. C/CAG 50,000 50,000
. C/CAG Conqestion Relief Plan 150,000 . 150,000
4301 Office Supplies 3,000 3,000
. Newsletter .- 24,430 24,430
. Printinq 12,000 12,000
. Business Cards 2,000 2,000
4307 Postaqe 19,250 19,250
4310 Dues, Meetings, Mileage
. Peninsula Conflict 13,300 13,300
. League of CA Cities 17,800 17,800
. ABAG 9,500 9,500
. Airport Community Round Table 1,240 1,240
. Chamber of Commerce 880 880
. SAMCEDA 10,300 10,300
. Peninsula T.V. 41,000 41,000
. SAMCAT (Cable TV oversiqht) 2,000 2,625
. Criminal Justice Council 6,700 -
. Peninsula Policy Partnership 13,075 13,075
. LAFCO 7,420 7,420
4365 Maintenance/Operating Equipment
. Phones/Computers for Council Chambers 5,000 5,000
. Non-Departmental Equioment 1,000 1,000
4380 Promotional - TOT Allocation
. Chamber of Commerce 55,000 55,000
. Plvmire-Schwarz Museum and Fire Museum 5,000 5,000
4399 Misc. I 6,700
4410 Phone Service 5,000 7,951
21310 Housing Authority 4,445 I 4,466
Total 813,840 888,437
51
OPERATING BUDGET, 2004-05
ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
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Assistant City
Manager 0.90 0.60
{ ECONOMIC DEVELOPMENT "" { ADMINISTRATION "\
04/05 05/06 " 04/05 05/06
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04/05 05/06 04/05 05/06
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DEVELOPMENT
04/05 05/06 04/05 05/06
Full-Time 2.97 2.97 Full-Time 1.00 2.00
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AGENCY
04/05 05/06 04/05 05/06
Full-Time 1.28 1.93 Full-Time 5.50 5.00
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ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
Engineering:
· Completion of Oyster Point Flyover and Hook Ramps
· Completed design of Fire Station 61 and initiated construction bidding
· Initiated selection of Design Architect and Construction Manager for new
Community Center at Orange Park
· Obtained grant funding for Linear Park and initiated design
· Obtained grant funding for pedestrian/bicycle crossing and new
pedestrian timed signal heads
· Completed 80% construction for Wet Weather Phase I
· Completed design for Lindenville storm drain and pump station
· Completed design of sanitary pump station nO.3 and no. 4, forced mains
and solicited construction bids
Planning:
· The City approved a Transit Oriented Development at the BART station
including 360 new dwelling units, 72 of which are Below Market Rate, and
including 23,000 square feet of retail space, 12,000 square feet of which
is a new Trader Joe's grocery
· Processed entitlements for 40 new residential units and approximately
576,000 square feet of Research and Development, and 47,000 square
feet of commercial space
· Amended Inclusionary Housing Agreement
Parking District: .
· Acquired 178-190 Airport Boulevard and annexed the site into the Parking
District for an additional 40+ space parking lot
· Added parking meters on Spruce Avenue between Grand and Baden
Avenue
· Electronic meter conversion approximately 95% complete
· Modified meter-rate structure
OBJECTIVES
i
I
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Redevelopment:
· Initiate construction for Agency sponsored new residential development of
43 affordable units on the County owned site located at Oak and Grand
Avenues
· Initiate construction for the four units of affordable housing to be
developed by Habitat for Humanity at 440 Commercial Avenue
· Complete renovation of 380 Alta Vista Implementation of property
acquisition and improvements as specified in the Redevelopment Agency
Implementation Plan for all four redevelopment project areas
Building:
· Continue training of field inspectors on the use of the CRW permit system
for counter assignment
· Work with Fire Prevention to streamline the plan review process
· Improve field inspections with wireless connection to the permit system
· Increase in-house plan checking to 30%
54
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ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
Source of Funds:
General Fund 3,204,298
CDSG Fund 799,877
Parking Fund 298,230
Change
Department Actual Adopted Amended Proposed From
Budget (10) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 2,757,695 2,810,579 2,689,558 2,746,279 (64,300)
Materials & Services 2,322,654 1,643,376 1,905,779 1,521,126 (122,250)
Capital Outlay
Debt Service & Other 110,000 110,000 35,000 (75,000)
Total 5,080,349 4,563,955 4,705,337 4,302,405 (261,550)
Total General Fund Budget 3,204,298
Planning Fees 125,000
Building Fees 2,200,000
Developer Reimbursements 20,000
Total Fee Revenue 2,345,000
Net General Fund Contribution 859,298
Redevelooment Activities * 13,385,592
* Redevelopment Funds are listed in the "Other Funds" section of the budget document
and are not included in the Total Department budget here and on the next few pages.
56
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ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
ECONOMIC DEVELOPMENT
The Economic Development Division provides the support and resources necessary to
promote and maintain quality development within the City and improves the processing and
regulatory functions necessary to assure continued growth and development with in the
City.
Source of Funds:
General Fund
Change
Economic Development Actual Adopted Amended Proposed From
Budget (102) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 15,166 19,502 19,502 20,022 520
Materials & Services 31,735 25,614 39,014 22,098 (3,516)
Capital Outlay
Debt Service & Other
Total 46,901 45,116 58,516 42,120 (2,996)
Positions Budget
Adopted
2004-05
Proposed
2005-06
Change
Full-Time
0.15
0.15
Total
0.15
0.15
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ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING
The Planning Division is responsible for administration and implementation of the South
San Francisco General Plan and Zoning Code. The Division also provides primary staff
support for the Planning Commission, Parking Place Commission, and Design Review
Board. The Division processes over 400 applications or plan reviews per year, ranging
from small residential room additions to major biotech developments involving hundreds of
thousands of square feet of new buildings.
Source of Funds:
General Fund
Change
Planning Division Actual Adopted Amended Proposed From
Budget (104) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 742,182 735,848 716,347 730,834 (5,014 )
Materials & Services 573,030 274,999 493,237 281 ,266 6,267
Capital Outlay
Debt Service & Other
Total 1,315,212 1,010,847 1,209,584 1,012,100 1,253
Positions Budget
Adopted Proposed
2004-05 2005-06
Change
Full-Time
6.20 6.00
(0.20)
Total
6.20 6.00
(0.20)
60
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ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
PARKING
The Parking District manages and maintains all public parking in the Downtown Area by servicing
electronic meters, monitoring parking lot usage, providing parking surveys, and addressing any
concerns or suggestions by the downtown merchants and general public. It is funded from parking
meter and parking permit fees.
Source of Funds: Parking District Fund
Change
Parking Division Actual Adopted Amended Proposed From
Budget (106) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 160,985 95,814 95,814 175,513 79,699
Materials & Services 128,167 120,159 120,159 122,717 2,558
Capital Outlay
Debt Service & Other 75,000 75,000
Total 289,152 290,973 290,973 298,230 7,257
Positions Budget
Adopted Proposed
2004-05 2005-06
Change
Full-Time
1.00 2.00
1.00
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OPERATING BUDGET, 2005-06
FIRE DEPARTMENT
04/05 05/06
Fire Chief 1.00 1.00
"
/'
ADMINISTRATION OPERATIONS
04/05 05/06 04/05 05/06
Full-Time 2.00 2.00 Full- Time 41.00 40.00
Part- Time 0.48 0.48
\.
PREVENTION EMERGENCY MEDICAL
04/05 05/06 SERVICES 04/05 05/06
Full-Time 4.00 2.00 Full-Time 31.00 31.00
DISASTER PREPAREDNESS
64
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.lN3UII.U:lVd30 3t:1l:1
FIRE DEPARTMENT
The Department, in cooperation with Califomia Task Force-3 and the National
Search Dog Foundation, implemented a Canine Urban Search and Rescue
program. Six fire department personnel and their specially trained dogs are
available to search the debris of collapsed buildings following an earthquake or
other disaster.
The Department implemented a non-emergency Basic Life Support Ambulance
Program for persons who are unable to travel by car to and from doctor
appointments, hospitals and clinics to receive medical care.
In cooperation with the Parks and Recreation Department, a Junior Fire
Academy was offered to children ages 12 to 14. The purpose of the Academy
was to develop interest in a fire service career, present training in first-aid,
cardiopulmonary resuscitation (CPR), proper use of a fire extinguisher, technical
rescue, and how to extinguish vehicle and pallet fires using hose streams as well
as other emergency response topics.
The Department completed an agreement with San Mateo County Public Safety
Communications for fire and emergency medical services dispatching that
include the provision of pre-arrival instructions to the requestor. As a result of
this agreement, all fire departments in San Mateo C~unty now use single point of
ordering and dispatch.
The Department had representation (personnel) on the following San Mateo
County Committees: Fire Chiefs, Fire Operations, Fire Training, Emergency
Services Council, County Emergency Medical Care Committee, and Medical
Advisory Committee.
OBJECTIVES
Minimize operating costs where feasible; develop better cost recovery for
services the Fire Department provides to the community and businesses and/or
to increase revenues where possible (advanced life support (ALS) and basic life
support (BLS) ambulance programs, fire prevention plan check fees, renewable
permits, special activity permits and the offering of specialized training).
Implement an integrated basic life support (BLS) ambulance dispatch, electronic
patient care reporting and patient billing records management system that
contributes to the efficient entry of important patient care and billing information,
regulatory compliance and enhanced cost recovery.
Implement an integrated electronic fire prevention, fire inspection and code
enforcement records management system that can be used by safety inspectors
and engine company personnel that contributes to the efficient entry of important
building, inspection, hazard and billing information, regulatory compliance and
enhanced cost recovery.
66
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l.N3Wl.l::IVd30 3l::1l.::1
FIRE DEPARTMENT
Source of Funds: General Fund
General Fund: 11,757,062
Fee Revenues: 2,569,200
Change
Department Actual Adopted Amended Proposed From
Budget 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 10,962,336 12,532,949 12,529,449 12,044,727 (488,222)
Materials & Services 2,468,619 2,291,455 2,508,775 1,848,357 (443,098)
Capital Outlay 376,657 376,657
Debt Service & Other 21,694 167,837 63,985 56,521 (111,316)
Total 13,452,649 14,992,241 15,102,209 14,326,262 (665,979)
Total General Fund Budget
14,326,262
Paramedic and Non-emergency
transport Fees
1,959,200
Fire Permit, Inspection,
and Prevention Fees
597,500
All Other
12,500
Total Fee Revenue
2,569,200
Net General Fund Contribution *
11,757,062
* Includes Measure I Special Tax
102,000
68
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1.N3WU:I'o'd30 31::11.:1
FIRE DEPARTMENT
OPERATIONS
The Operations Division is responsible for the prompt and efficient response of personnel
and equipment to the scene of an emergency. These emergencies include fires,
hazardous materials incidents, caring for and transporting the sick or injured, natural and
manmade disasters as well as incidents involving weapons of mass destruction. This is
accomplished by a network of five fire stations strategically located within the community to
minimize response times to the emergency scene once the call for assistance has been
received. Each fire station has at least one fire engine staffed by three firefighting
personnel. Two of the fire engines also have a permanently fixed aerial ladder that can
reach heights up to 75 feet to assist in the rescue of occupants trapped on the upper floors
of a building. Two of the fire stations house fire rescue ambulances that are staffed by two
fi refighte r/param ed ics.
.-
Source of Funds: General Fund
Change
Operations Division Actual Adopted Amended Proposed From
Budget (117) 2003-04 2004-05 2004-05 2005-06 -Adopted
Budget
Salaries & Benefits 6,149,189 6,968,619 6,965,119 6,887,736 (80,883)
Materials & Services 1,518,518 1,533,385 1,493,467 586,196 (947,189)
Capital Outlay 376,657
Debt Service & Other 3,521 122,519 7,000 7,722 (114,797)
Total 7,671,228 8,624,523 8,465,586 7,858,311 (1,142,869)
Positions Budget
Adopted
2004-05
Proposed
2005-06
Change
Full-Time
Part-Time
41.00
0.48
40.00
0.48
(1.00)
Total
41 .48
40.48
(1.00)
For the 2005-06 budget, the Management Analyst position has been frozen.
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.lN3Wl.~"d3a 3~1.::I
FIRE DEPARTMENT
DISASTER PREPAREDNESS
The Disaster Preparedness Division is responsible for coordinating citizens, businesses
and the City's efforts to prepare and respond to either manmade or natural disasters. This
is accomplished by the creation and support of community emergency response teams,
providing advanced training in disaster response and management, participation in
County-wide disaster simulations or exercises and the writing of disaster mitigation plans.
Source of Funds: General Fund
Change
Disaster Preparedness Actual Adopted Amended Proposed From
Division Budget (113) 2003-04 2004:05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 1,601
Materials & Services 66,794 73,219 80,719 73,408 189
Capital Outlay
Debt Service & Other
Total 68,395 73,219 80,719 73,408 189
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OPERATING BUDGET, 2005-06
UBRARY DEPARTMENT
04/05 05/06
Director 1.00 1.00
"
/ '\ /' '\
ADMINISTRATIVE & TECHNICAL WEST ORANGE LIBRARY
SERVICES
04/05 05/06 04/05 05/06
Full-Time 4.11 4.11 Full-Time 7.72 7.72
Part-Time 2.53 2.53 Part- Time 7.87 8.34
'\. ./
,r "\ /' "
GRAND AVENUE LIBRARY LITERACY DIVISION
04/05 05/06 04/05 05/06
Full-Time 3.17 3.17 Full- Time 7.00 6.40
Part-Time 1.84 1.35 Part- Time 4.85 3.93
'- ./
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l.N3Wl.l::I'9'd30 Al::I'9'l::I811
LIBRARY DEPARTMENT
Library literacy programs served over 4,000 people via Project Read tutoring,
workshops and computer lab instructions, Learning Wheels van services, and
Community Learning Center homework assistance programs, English classes,
computer classes and lab, civic literacy programs and job readiness classes.
OBJECTIVES
Overall Outcome: Broaden community knowledge and appreciation of library
services and programming through comprehensive outreach, marketing, and
improvements to the library environment and by continuing to build partnerships
with community groups.
Increase circulation, the use of new products and services and participation at
Library programs by a minimum of 10% through "word-of-mouth" marketing.
Implement three new and diverse marketing methods (such as a "Hot Book"
Section in library and on web page; posters; displays, etc) to better promote
current library collections.
Redesign three or more public areas to ensure facilities and services are
welcoming, exciting, and accessible.
Continue to adapt collections, programs and services to the diverse and
changing needs of the community through the use of surveys, focus groups and
involvement with community groups.
RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
Non-salaries are decreasing due to the following budget reduction efforts:
. Elimination of the remaining funds left in the budget for the Westborough
Learning Center. That program was closed in the current year's budget
reduction process, but not all costs were removed. No additional service
reduction will occur from this cut;
. Reduction of hourly staff costs at Community Learning Center by hiring at
lower paid positions.
In addition, materials and services are also decreasing due to an accounting
change in which Building Maintenance will no longer be charged out to General
Fund operating departments.
76
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LIBRARY DEPARTMENT
ADMINISTRATION & TECHNICAL SERVICES
Administers the City's Library services program and provides technical services support
through the selecting, ordering, cataloging and processing of a variety of materials for
library facilities plus the planning for and implementation of computer hardware and
software in the library. Additionally, this division handles public relations for the library and
coordinates the use of library volunteers.
Source of Funds: General Fund
Change
Administration Division Actual Adopted Amended Proposed From
Budget ( 151 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 811,543 724,502 645,782 740,141 15,639
Materials & Services 311,216 251,377 251,377 262,356 10,979
Capital Outlay
Debt Service & Other
Total 1,122,759 975,879 897,159 1,002,497 26,618
Positions Budget
Adopted
2004-05
Proposed
2005-06
Change
Full-Time
Part-Time
5.11
2.53
5.11
2.53
Total
7.64
7.64
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LIBRARY DEPARTMENT
GRAND AVENUE LIBRARY
Provide library and educational services and materials for the Grand Avenue Library
including adult and children's materials, services and programs, audiovisual materials, and
circulation and reference services. Branch services include a large Spanish-language
collection for children and adults as well as bilingual reference assistance and circulation
services.
Source of Funds: General Fund
Change
Grand Avenue Division Actual Adopted Amended Proposed From
Budget ( 153 ) 2003-04 2004~05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 325,799 361,446 361,446 368,709 7,263
Materials & Services 202,555 198,309 198,309 110,061 (88,248)
Capital Outlay
Debt Service & Other
Total 528,354 559,755 559,755 478,770 (80,985)
Positions Budget Amended Proposed Change
2004-05 2005-06
Full-Time 3.17 3.17
Part-Time 1.84 1.35 (0.49)
Total 5.01 4.52 (0.49)
80
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OPERATING BUDGET, 2005-06
POLICE DEPARTMENT
04/05 05/06
Police Chief 1.00 1.00
ADMINISTRATION SERVICES
04/05 05/06 " 04/05 05/06
Full- Time 1.00 1.00 Full-Time 8.00 8.00
....... /' ........
INVESTIGATIONS PATROL
04/05 05/06 04/05 05/06
Full-Time 11.00 11.00 Full-Time 66.00 63.00
Part-Time 0.48 0.48 Part-Time 2.69 2.69
/ /
F .......
RECORDS COMMUNICATIONS
04/05 05/06 04/05 05/06
Full-Time 8.00 8.00 Full-Time 12.80 11.80
Part-Time 0.48 0.48
/
82
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.LN3WUf'o'd30 30110d
POLICE DEPARTMENT
Based on RDA funding, the department established a full time two person
Special Enforcement Team (TEAM) to concentrate on gang activity and quality of
life issues in the downtown corridor and RDA areas.
OBJECTIVES
Continue to implement and support the Back to Basics strategy that focuses on
key department programs by requiring regular reports to the Administration. This
will meet the goal of the program in assuring that all personnel know what is
expected of them as their basic job and that appropriate accountability for
performance is in place throughout the Department. To further enhance this
accountability the Police Department adopted a 'Standard Expectations'
document to measure proactive productivity for officers.
Prioritize what services and programs we' are able to continue within the
community and maintaining those with the most positive significant impact.
Continue with the downtown bicycle and S.E.T. programs to help keep the recent
upsurge of gang related activities under control with our no tolerance policy.
Continue to be involved and prepared at all leve~s of the organization in the
countywide effort to train, protect and prepare law enforcement personnel as well
as other first responders in the event of a terrorist attack.
Continue to assign personnel to all three San Mateo County Regional Task
Forces during the year: the REACT Computer Task Force, the County Narcotics
Task Force and the Vehicle Theft Task Force. Participation in these task forces
is an important component of our budget since the three officer positions are
reimbursed to the department.
RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
Two service level changes are proposed for 2005-06 to meet budget reduction
targets. The first reflects partial year savings due to a one-time vacancy, as one
officer has been called for military duty. The second service level change
reflects reducing overtime costs by counting the Traffic Officer positions towards
Patrol minimum staffing requirements when Patrol minimum staffing thresholds
would not otherwise be met. The impact of this change will be fewer dedicated
traffic officers on those days where Traffic officers are redeployed to Patrol.
Other reductions to salaries and benefits compared to the 2004-05 Adopted
Budget reflect the shifting of responsibility for paying for two police officers to the
Redevelopment Agency in the Fall of 2004, as well as the associated vehicle and
maintenance costs for those positions.
Additional reduction to materials and services reflects an accounting change of
no longer charging Building Maintenance services out to General Fund operating
84
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l.N3WHIVd3C 3::>'10d
POLICE DEPARTMENT
Source of Funds:
General Fund: 16,022,135
Supplemental Law Enforcement Fund (C.O.P.S.) 122,866
Change
Actual Adopted Amended Proposed From
2003-04 2004-05 2004-05 2005-06 Adopted
Budget
12,141,064 14,570,349 13,763,343 13,939,791 (630,558)
3,441,239 3,473,351 3,463,551 2,205,210 (1,268,141)
8,311
15,590,614 18,043,700 17,226,894 16,145,001 (1,898,699)
Department
Budget
Salaries & Benefits
Materials & Services
Capital Outlay
Debt Service & Other
Total
Total General Fund Budget
16,022,135
Parking and Traffic Fines
1,000,000
Police Service Charges
250,000
Reimbursement from County
310,000
Communication Services to
non-General Fund Programs
80,981
Police Recovery Charges
50,000
Total Fee Revenue
1,690,981
Net General Fund Contribution *
14,331,154
* Includes Measure I Special Tax
102,000
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l.N311\11.l:f'Vd30 3::>nOd
POLICE DEPARTMENT
SERVICES
Under the direction of a Police Captain, oversees all administrative duties and personnel
within the Administrative support area of the Police Department, including management
and preparation of the budget and grants.
Source of Funds:
General Fund
Change
Services Division Actual Adopted Amended Proposed From
Budget ( 122 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 1,062,691 1,242,310 1,242,310 1,221,756 (20,554)
Materials & Services 1,166,558 1,225,639 1,225,232 102,179 (1,123,460)
Capital Outlay
Debt Service & Other
Total 2,229,249 2,467,949 2,467,542 1,323,935 (1,144,014)
Positions Budget
Adopted
2004-05
Proposed
2005-06
Change
Full-Time
8.00
8.00
Total
8.00
8.00
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.LN3L'11.LH"d30 3:>110d
POLICE DEPARTMENT
COMMUNICATIONS
Responsible for handling all 911 emergency calls and dispatching police units as required
and performing all related requests for information via State and Federal data basis. Insures
prompt response to medical and fire related emergencies, coordinates multi-agency
responses to emergencies and handles all business call related calls when records section is
closed. Dispatch also provides dispatch services for Colma PD at night.
Source of Funds: General Fund
(as of 7-1-05)
Change
Communications Division Actual Adopted Amended Proposed From
Budget ( 124 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 1,257,740 1,411,883 1,325,633 1,374,116 (37,767)
Materials & Services 460,363 482,601 465,101 436,627 (45,974)
Capital Outlay
Debt Service & Other * 8,311
Total 1,726,414 1,894,484 1,790,734 1,810,743 (83,741)
Positions Budget
Adopted Proposed
2004-05 2005-06
Change
Full-Time
Part-Time
12.80 11.80
(1.00)
Total
12.80 11.80
(1.00)
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l.N311U1.H'Vd30 3:l110d
POLICE DEPARTMENT
PATROL
Under the direction of a Police Captain, is responsible of the primary law enforcement activities
in the City and is the first respond to all police related emergencies. This division incorporates
all of the Patrol Officers, Traffic Unit and K-9 units and the gang officers as well as the Police
Reserves.
Source of Funds:
General Fund
9,745,353
Supplemental Law Enforcement Fund (C.O.P.S.)
122,866
Actual
Amended
Change
From
Adopted
Budget
Patrol Division
Adopted
2004-05
Budget (127)
2003-04
Salaries & Benefits
Materials & Services
Capital Outlay
Debt Service & Other
7,368,034
1,344,036
9,127,478
1,435,031
Proposed
2004-05
2005-06
. 8,406,722
1,440,741
8,563,463
1,304,756
(564,015)
(130,275)
Total
10,562,509
(694,290)
8,712,070
9,847,463
9,868,219
Positions Budget
Change
Adopted
2004-05
Proposed
2005-06
Full-Time
Part-Time
66.00
2.69
63.00
2.69
(3.00)
Total
68.69
65.69
(3.00)
For the 2005-06 budget, two officers are charged to RDA, and one parking
enforcement officer is charged to the parking fund.
92
OPERATING BUDGET, 2005-06
PUBLIC WORKS DEPARTMENT
04/05 05/06
Director (One Position, allocated
to programs below.)
ADMINISTRATION PARK MAINTENANCE
04/05 05/06 04/05 05/06
Full-Time (Three Positions, allocated Full- Time 25.85 20.05
to programs below.) --
Part- Time 0.37 0.37
./
STREET MAINTENANCE & SEWER MAINTENANCE
TRAFFIC SAFETY
04/05 05/06 04/05 05/06
Full-Time 13.30 14.25 Full-Time 7.20 8.35
'\
FLEET MAINTENANCE BUILDING MAINTENANCE
04/05 05/06 04/05 05/06
Full-Time 5.35 5.15 Full-Time 14.69 14.54
./
COMMON GREENS STORM WATER DRAINAGE
04/05 05/06 04/05 05/06
Full-Time 3.34 5.94 Full-Time 4.35 4.85
/'
STORM WATER WATER QUALITY CONTROL
04/05 05/06 04/05 05/06
Full-Time 1.01 0.77 Full-Time 36.40 36.80
Part-Time 1.00 0.74
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J.N3111I.U:fVd30 S>lI::IOM :>l1snd
PUBLIC WORKS DEPARTMENT
RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
The proposed budget for 2005-06 includes no additional service reductions as
part of the budget reduction effort. However, responsibility for some additional
maintenance costs is being shifted to the Sewer Fund and to Common Greens.
Materials and services are increasing in the Sewer Fund to reflect higher charges
for Rent, Electricity, and City Administration. Debt Service is also increasing in
the Sewer Fund to reflect the costs for the State Loan related to the Plant
Expansion.
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J.N3W.U:I'Vd3C S>ll::IOM ~118nd
PUBLIC WORKS DEPARTMENT
STREETS MAINTENANCE
This Division is responsible to maintain the City's infrastructure including but not limited to,
sidewalks, curbs and gutters, guard rails, fences, bridge structures, asphalt streets, parking
lots, traffic signals, street lights, street signs, painted legends, and the cleaning of the city
streets. The Division performs emergency repairs on a 24/7 basis and assists other
departments as needed.
Source of Funds:
General Fund
Change
Streets Maintenance Actual Adopted Amended Proposed From
Budget (145) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 1,756,902 1,276,578 1,276,578 1,411,302 134,724
Materials & Services 1,295,367 1,247,401 1,245,530 1,099,594 (147,807)
Capital Outlay
Debt Service & Other 3,540 29,728 29,728 27,338 (2,390)
Total 3,055,809 2,553,707 2,551,836 2,538,234 (15,473)
Positions Budget Adopted Proposed Change
2004-05 2005-06
Full-Time 13.30 14.25 0.95
Part-Time
Total 13.30 14.25 0.95
97
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lN311\1U:lVd30 S>lHOM :>l1snd
PUBLIC WORKS DEPARTMENT
BUILDING MAINTENANCE
The Building Maintenance Division provides janitorial, preventive maintenance services, and
necessary building and related equipment repairs to all of the City's facilities. These include
interior and exterior work. The Division also performs a variety of tasks, which includes
furniture moving, set ups, recycled paper pick-up and many miscellaneous tasks as
required.
Source of Funds:
General Fund
Change
Building Maintenance Division Actual Adopted Amended Proposed From
Budget ( 147 ) 2003-04 2004::'05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 1,044,463 1,162,399 1,162,399 1,193,244 30,845
Materials & Services 810,724 733,168 733,168 772,444 39,276
Capital Outlay
Debt Service & Other
Total 1,855,187 1,895,567 1,895,567 1,965,688 70,121
Positions Budget Adopted Proposed Change
2004-05 2005-06
Full. Time 14.69 14.54 (0.15)
Part-Time
Total 14.69 14.54 (0.15)
99
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!N3W!~"d3a S>l~OM ::>118nd
PUBLIC WORKS DEPARTMENT
GARAGE
The City Garage provides fleet maintenance service to the City's fleet of vehicles and
mechanical equipment. Services, including scheduled preventive maintenance, required
safety and smog inspections, emergency repairs, and equipment modifications are
performed as necessary to ensure equipment is suitable for use and departmental users
have reliable vehicles and equipment.
Source of Funds: City Services Fund
Change
Fleet Maintenance Division Actual Adopte9 Amended Proposed From
Budget ( 149 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 479,630 535,056 535,056 531,720 (3,336)
Materials & Services 637,662 515,249 515,249 469,990 (45,259)
Capital Outlay
Debt Service & Other 4,216
Total 1,121,508 1,050,305 1,050,305 1,001,710 (48,595)
Positions Budget Adopted Proposed Change
2004-05 2005-06
Full-Time 5.35 5.15 (0.20)
Part-Time
Total 5.35 5.15 (0.20)
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J.N311\1J.HVd30 S>lHOM 0l18nd
PUBLIC WORKS DEPARTMENT
WATER QUALITY CONTROL STORMWATER
The Stormwater Program is in response to a mandate imposed by the Federal Clean
Water Act and the Regional Water Quality Control Board. The purpose of the program is
to prevent stormwater pollution and protect the water quality of the San Francisco Bay
and Pacific Ocean.
Source of Funds:
Stormwater Fund
Change
Stormwater Division Actual Adopted Amended Proposed From
Budget ( 138 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 89,177 123,526 123,526 93,073 (30,453)
Materials & Services 55,619 57,803 57,803 80,665 22,862
Capital Outlay
Debt Service & Other
Total 144,796 181,329 181,329 173,738 (7,591)
Positions Budget Adopted Proposed Change
2004-05 2005-06
Full-Time 1.01 0.77 (0.24 )
Part-Time
Total 1.01 0.77 (0.24)
103
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l.N3W-U::IVd30 S>U:lOM 311Snd
PUBLIC WORKS DEPARTMENT
SEWER MAINTENANCE
The Sewer Maintenance Division is responsible to maintain the City's sanitary sewer
system which includes main lines within the street and within other properties.
Maintenance includes flushing, rodding, jetting, repair of broken lines, T.v. work, and
manhole maintenance. 24 hours, 7 day a week emergency stand by for work is provided
and reporting of spills and mandated procedures are important elements of work to protect
public health.
Source of Funds:
Sewer Fund
Change
Sewer Maintenance Actual Adopted Amended Proposed From
Budget ( 143 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 531,065 686,196 686,196 820,283 134,087
Materials & Services 239,311 200,491 227,239 186,804 (13,687)
Capital Outlay
Debt Service & Other 299
Total 770,376 886,687 913,734 1,007,087 120,400.
Positions Budget Adopted Proposed Change
2004-05 2005-06
Full-Time 7.20 8.35 1.15
Part-Time
Total 7.20 8.35 1.15
For the 2005-06 budget, one park maintenance worker is charged to Sewer Maintenance.
105
OPERATING BUDGET, 2005-06
RECREATION AND COMMUNITY SERVICES DEPARTMENT
04/05 05/06
Director 1.00 1.00
'\ ,r
RECREATION ADMINISTRATION
04/05 05/06 04/05 05/06
Full-Time 20.00 19.00 Fu/l- Time 3.00 3.00
Part-Time 45.94 46.73 Part-Time 0.48 0.50
./ '- ./
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RECREATION AND COMMUNITY SERVICES DEPARTMENT
OBJECTIVES
Provide leadership and require accountability for Recreation and Community
Services staff in the delivery and supervision of $4.6 million in annual operating
expenditures, and $2.5 in revenues in Classes, Sports, Seniors, Aquatics, Picnic
and Building Rentals, Special Events, Childcare, and Cultural Arts.
Oversee public input, design, and construction of the Orange Park Recreation
Building using grant funds to continue implementation of the Orange Park Master
Plan.
Oversee public input, design and construction of the funded portions of the
Linear Park, between the San Bruno BART station and Orange Avenue;
continue to seek funding to accomplish additional sections of the Linear Park as
funding permits.
Explore a strategic plan to attract private sponsorship of Parks and Recreation
facilities and programs, and present a proposal to the Parks and Recreation
Commission and City Council.
Oversee the second cycle of the Loan Art ProgralT1 for exhibit of sculptures at
Orange Park Sculpture Garden and other locations as appropriate.
Facilitate continued acquisition of public art as funds allow, including the pursuit
of private and corporate contributions.
Oversee and organize art exhibits for display in city owned vacant buildings in an
effort to maintain an attractive streetscape.
Continue to explore grant funds and developer fees for future projects.
Implement fee increases and aggressive marketing to increase department
revenues to contribute to closing the city-wide gap between expenditures and
revenues.
Implement expenditure reductions and cost savings to meet budget reduction
mandates.
RESOURCE OR PROGRAM/SERVICE LEVEL CHANGES
As part of the budget reduction process for 2005-06, the Department is taking
reductions in several program areas that should have minimal impact to existing
service levels. Fees are proposed to be increased to increase cost recovery.
Overall, the largest decrease in Materials and Services is an accounting change
in which Building Maintenance costs will no longer be charged out to General
Fund operating departments.
108
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RECREATION AND COMMUNITY SERVICES DEPARTMENT
ADMINISTRA TION
The Recreation Administration division provides administration, direction, oversight, and
accountability for the Department. Staff support is provided for the City Council, Parks and
Recreation Commission, Cultural Arts Commission, Beautification Committee, and Senior
Advisory Board. Functions of the division include budget control, grant applications and
administration, parks and facility planning, and capital projects.
Source of Funds: General Fund
Change
Administration Division Actual Adopted Amended Proposed From
Budget ( 171 ) 2003-04 2004-05 2004-05 2005-06 Adopted
Budget
Salaries & Benefits 423,925 442,347 442,347 515,052 72,705
Materials & Services 447,345 480,487 480,487 256,007 (224,480)
Capital Outlay
Debt Service & Other
Total 871,270 922,834 922,834 771,059 (151,775)
Positions Budget
Adopted Proposed
2004-05 2005-06
Change
Full-Time
Part-Time
4.00 4.00
0.48 0.50
0.02
Total
4.48 4.50
0.02
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(
OPERATING BUDGET, 2005-06
REDEVELOPMENT AGENCY
04/05 05/06
City Manager _ 0.20 0.20
" /' "
SHEARW A TER ADMINISTRATION
04/05 05/06 i 04/05 05/06
Assistant City Mgr. 0.10 0.10 H&R Manager 0,28 0.28
Ass't. to the City Mgr. 0,00 0.02 Sr. Planner 0.20 0.20
Admin. Assistant /I 0.02 0.05 Financial Analyst I 0.50 0.00
Sr. Planner 0.00 0.05 Financial Analyst /I 0.00 1.00
./ "- ~
/'
EL CAMINO CORRIDOR DOWNTOWN 1 CENTRAL
04/05 05/06 04/05 05/06
Senior Planner 0.10 0.15 Assistant to City Mgr. 0.00 0.03
Assistant City Mgr. 0.00 0.10 Assistant City Mgr. 0.10 0.10
Ass't. to the City Mgr. 0.00 0.02 Admin. Assistant /I 0.03 0.05
-Admin. Assistant /I 0.02 0.05 Senior Planner 0.40 0.40
\. ~ Park Maint. Worker 0.00 1.00
Literacy Servo Coord. 0.00 0.50
Literacy Program Mgr. 0.00 0.10
/ Police Officer 0.00 2.00
GATEWAY Safety Inspector 0.00 2,00
04/05 05/06
Admin. Assistant /I 0.03 0.05
Ass't. to the City Mgr. 0.00 0.03 LOW/MODERATE HOUSING
Assistant City Mgr. 0.00 0.10 04/05 05/06
Senior Planner 0.00 0.05
\. ./ Sr. Building Inspector 0.00 0.20
'-
Note - the positions shown above are included in their home department s in the Position
Summary at the end of this budget document.
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REDEVELOPMENT AGENCY, 2005-06
REDEVELOPMENT AGENCY SUMMARY
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
Amended From
Actual Budget Estimated Proposed Amended
2003-04 2004-05 2004-05 2005-06 Budget
REVENUES
Net Tax Increment (Project Areas) 13,054,934 12,507,375 13,219,314 13,938,000 1,430,625
20% Low Mod Housing 3,460,957 3,524,625 3,304,828 3,484,500 (40,125)
Interest & Other 404,447 1,613,000 1,097,107 1,099,000 (514,000)
Total Revenues 16,920,338 17,645,000 17,621,249 18,521,500 876,500
EXPENDITURES
Program Expenditures 3,118,996 7,027,621 3,418,020 4,350,865 (2,676,756)
Transfers Out - Debt Service 4,039,430 4,213,748 3,843,748 3,979,727 (234,021 )
Transfers Out - Capital Projects 10,598,906 15,465,205 13,465,205 2,525,000 (12,940,205)
Pass Through Agreements 265,473 630,225 630,225 2,530,000 1,899,775
Advance Repayment / Interest 184,845
Transfers Out - General Fund 1,109,902 418,000 418,000 (418,000)
Total Expenditures 19,317,552 27,754,799 21,775,198 13,385,592 (14,369,207)
Excess of Revenues
over (under) Expenditures (2,397,214) (10,109,799) (4,153,949) 5,135,908
Fund Balance, Beginning of Year 55,613,963 53,216,749 53,216,749 49,062,800
Fund Balance, End of Year 53,216,749 43,106,950 49,062,800 54,198,708
Maior Chanqes to the Redevelopment Aqencv bUdqet include the fOllowinq:
1. The County is projecting growth in assessed valuation in all project areas except in the Gateway,
which had some valuation declines.
2. A drop in capital expenditures is budgeted, as the Agency will return to Board with a budget
amendment in the late Summer/early Fall after the fiscal merger's completion. At that time,
staff expects to bring a large bond sale to the Agency Board for approval.
3. Significant increases in pass thorugh payments are projected for the Shearwater and the Downtown
project areas. The bulk of the increase is due to previously negotiated contractual pass through
payments, and has little to do with the fiscal merger.
4. 2005-06 ccntains the second and final year of the State ERAF shift, which takes a total $1.0 million from
the Redevelopment Agency in order to help the State balance its budget.
114
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REDEVELOPMENT AGENCY, 2005-06
116
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REDEVELOPMENT AGENCY, 2005-06
EL CAMINO CORRIDOR PROJECT AREA
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
From
Actual Amended Estimated Proposed Amended
2003-04 2004-05 2004-05 2005-06 Budget
REVENUES
Gross Tax Increment 1,656,371 1,726,000 1,603,523 1,781,500 55,500
Interest & Other 184,786 5,000 40,440 41,000 36,000
Total Revenues 1,841,157 1,731,000 1,643,963 1,822,500 91,500
EXPENDITURES
Program Expenditures 457,628 625,926 625,926 341,596 (284,330)
Transfers Out - Debt Service 370,000 40,871 (329,129)
Transfers Out - Low Mod Housing 346,794 378,095 320,705 356,300 (21,795)
Transfers Out - Capital Projects (1) 32,594 2,000,000 (2,000,000)
Pass Through Agreements (3) (144,323) 83,507 83,507 217,000 133,493
Advance Repayment / Interest (2)
Total Expenditures 692,693 3,457,528 1,030,138 955,767 (2,501,761 )
Excess of Revenues
over (under) Expenditures 1,148,464 (1,726,528) 613,825 866,733
Fund Balance, Beginning of Year (332,095) 816,369 816,369 1,430,194
Fund Balance, End of Year 816,369 (910,159) 1,430,194 2,296,927
Advances From Other Funds
All Reserved Funds 22,160 22,160 22,160 22,160
Unreserved / Undesignated
Fund Balance, End of Year 794,209 (932,319) 1,408,034 2,274,767
118
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The Sewer Rental Fund consists of the Water Quality Control Plant Division, the Sewer
Maintenance Division, and planned Sewer capital project expenses.
The major priorities in capital are the proposed multi-year effort for inflow and infiltration work, (the "Wet
Weather program") which will be funded by the existing State Loan, by capacity improvements in the East of
101 area, funded by developer impact fees, and by a bond sale in 2005-06. On an actual cash spending
basis, about $13.7 million of wet weather expenditures will occur in 2004-05 and $27.8 million in wet weather
and capacity improvements in 2005-06 and beyond, to be funded by a bond sale, state loan and developer
fees.
120
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ENTERPRISE FUNDS, 2005-06
Storm Water Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
From
Actual Adopted Estimated Proposed Adopted
1'.. 2003-04 2004-05 2004-05 2005-06 BUdget
REVENUES
Operations:
Service Charges 405,578 412,600 493,000 460,000 47,400
Interest and Other 2,485 20,000 15,000 15,000 (5,000)
Total Revenues 408,063 432,600 508,000 475,000 42,400
EXPENDITURES
Operating Expenses 396,838 694,753 496,000 738,998 44,245
Transfers Out to Capitallmpr Fund
Total Expenditures 396,838 694,753 496,000 738,998 44,245
Net Income 11 ,225 (262,153) 12,000 (263,998) (1,845)
Undesignated Fund Equity * 597,941 609,941 345,943
* (Net of Fixed Assets)
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SPECIAL REVENUE FUNDS, 2005-06
Measure A Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
From
Actual Adopted Estimated Proposed Adopted
2003-04 2004-05 2004-05 2005-06 Budget
REVENUES
Measure A Sales Tax 777,791 884,000 884,382 902,000 18,000
Interest / Other Income 4,726 25,200 19,500 25,000 (200)
Total Revenues 782,517 909,200 903,882 927,000 17,800
EXPENDITURES
Transfers Out to CIP Fund for
Street Improvement Projects 773,721 1,186,000 1,718,716 706,000 (480,000)
Total Expenditures 773.721 1,186,000 1,718,716 706,000 (480,000)
Net Income 8,796 (276,800) (814,834) 221,000 497,800
Designated for Street
Improvement Capital Projects 881,059 66,225 287,225
124
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SPECIAL REVENUE FUNDS, 2005-06
Common Greens Maintenance Districts
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
From
Actual Adopted Estimated Proposed Adopted
2003-04 2004-05 2004-05 2005-06 Budget
REVENUES
Property Taxes 1,012,093 923,800 1,095,713 1,168,000 244,200
Other Income 3,558 9,300 2,750 2,900 (6,400)
I Total Revenues 1,015,651 93:3,100 1,098,463 1,170,900 237,800
i
EXPENDITURES
Maintenance Expenditures 1,026,784 926,634 909,757 1,176,608 249,974
Transfers Out to Capital Impr Fund 108 224,892 125,000 125,000
Transfers Out to Equip Rep Fund 17,500
Total Expenditures 1,026,892 926,634 1,152,149 1,301,608 374,974
Net Income (11,241 ) 6,466 (53,686) (130,708) (137,174)
Designated for Common Green
Maintenance and Capital Impr 2,691,308 2,697,774 2,637,622 2,506,914 (190,860)
126
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CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2005-06
This page is intentionally blank.
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SPECIAL REVENUE FUNDS, 2005-06
Miscellaneous Other Special Revenue Funds
Summary of Revenues, Expenditures, and Net Income
Proposed Budget, 2005-06
Commute Total
Day in Reduction HR Air Truck Proposed
the Park Programs Consortium JPA 2005-06
REVENUES
Donations 85,000 6,500 91,500
Raffle Ticket Sales 25,000 25,000
Other City Contributions 19,000 9,000 28,000
Total Revenues 110,000 6,500 19,000 9,000 144,500
EXPENDITURES
Day in the Park 104,000 104,000
Downtown Dasher 6,500 6,500
Joint City Human Resources Expenses 19,000 19,000
Vehicle Maintenance 9,000 9,000
Transfer Out to General Fund 6,000 6,000
Total Expenditures 110,000 6,500 19,000 9,000 144,500
Net Income
130
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INTERNAL SERVICE FUNDS, 2005-06
Equipment Replacement Fund
Change
From
Actual Adopted Estimated Proposed Adopted
2003-04 2004-05 2004-05 2005-06 Budget
REVENUES
Operating Budget Charges:
Equipment 302,411 209,477 205,300 232,107 22,630
Vehicles 717,917 440,997 436,100 471,214 30,217
Lease Proceeds 150,000 123,549 457,000 307,000
Interest & Other Income 13,035 110,000 285,000 110,000
Total Revenues 1,033,363 910,474 1,049,949 1,270,321 359,847
EXPENDITURES
Vehicle Replacement 485,825 205,000 175,000 293,500 88,500
Equipment Replacement 145,396 548,700 100,000 607,300 58,600
Lease Purchase (Vehicles) 150,000 123,549 457,000 307,000
Debt Service 2,872 4,500 2,052 (4,500)
Transfer Out to Capital 145,400
Improvement Fund
Total Expenditures 634,093 908,200 546,001 1,357,800 449,600
Excess of Revenues
over Expenditures 399,270 2,274 503,948 (87,479) (89,753)
Undesignated Reserve
Beginning of Year * 2,637,616 3,036,886 3,540,834
Undesignated Reserve
End of Year 3,036,886 3,540,834 3,453,355
* Adjusted for net effects of depreciation and transfer of assets to balance sheet for CAFR
132
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INTERNAL SERVICE FUNDS
EQUIPMENT REPLACEMENT FUND
PROPOSED EQUIPMENT PURCHASES, 2005-06
Department / Division Equipment to be Purchased Cost
City Clerk 1 PC $ 2,000
City Clerk 1 Notebook 2,800
City Clerk 1 Laser Printer 1,950
City Manager 3 PCs 4,500
Finance * 6 PCs (CPU only). 7,500
ECD -- Planning 5 PCs 8,500
ECD -- Planning 1 Notebook 2,800
ECD -- Planning 1 Laser Printer 1,950
ECD -- Building 5 PCs 9,250
ECD -- Building 1 Notebook 2,800
ECD -- Building 1 Laser Printer 1,950
Fire 14 PCs 28,000
Fire 6 Notebooks 16,800
Fire 6 Laser Printers 11 ,700
Fire Defibrillator 6,400
Fire Heart Monitor 14,000
Police 30 PCs 60,000
Police 30 Notebooks 154,000
Police 4 Laser Printers 7,800
Recreation * 6 PCs 12,000
Recreation * 1 Notebook 2,800
Recreation * 1 Laser Printers 1,950
Recreation Intercom System 9,600
Maintenance Mower 6,500
Maintenance * Custodial Software 9,000
Library * 1 Microfilm Computer 5,300
Library * 17 PCs 34,000
Library * 1 Server 2,800
Library * 7 Laser Printers 13,650
Information * Citywide Network Equipment 165,000
Technology
Equipment Replacement Total $ 607,300
. includes replacements due and budgeted in prior years.
134
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CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2005-06
This page is intentionally blank.
.136
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INTERNAL SERVICE FUNDS, 2005-06
Health and Benefits Fund
Change
from
Actual Adopted Estimated Proposed Adopted
2003-04 2004-05 2004-05 2005-06 BUdget
REVENUES
Indirect Benefits 1,340,322 1,288,196 1,216,500 1,587,081 298,885
Leave Accrual Charges 352,933 335,043 283,500 335,000 (43)
Insurance Refund 78,525 79,000 79,000 (79,000)
Total Revenues 1,771,780 1,702,239 1,579,000 1,922,081 219,842
EXPENDITURES
Vacation payoff 548,735 431,043 465,000 402,000 (29,043)
Sick Leave payoff 383,083 254,000 233,000 208,000 (46,000)
Accrued Vac/Sick Leave (1,661 ) (250,000) (250,000) 50,000 300,000
Retirement Plans 113,233 320,000
Dental and Vision 539,081 508,487 475,000 503,500 (4,987)
Retiree Health Insurance 772,021 926,038 1,053,000 1,105,650 179,612
Unemployment Insurance 77,609 75,000 75,000 75,000
Other 9,519 6,000 5,550 6,000
Transfer to General Fund 1,000,000 1,000,000 1,000,000
Total Expenditures 2,441,620 2,950,568 3,376,550 3,350,150 399,582
Excess of Revenues
over/(under) Expenditures (669,840) (1,248,329) (1,797,550) (1,428,069)
Fund Balance,
Beginning of Year 4,599,526 3,929,686 3,929,686 2,132,136
Fund Balance,
End of Year 3,929,686 2,681,357 2,132,136 704,067
The City Council has authorized a temporary transfer of fund balance to General Fund to offset
revenue losses during the last recession and to offset the two year State Property Tax (ERAF) shift.
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