HomeMy WebLinkAbout2019-05-22 e-packet@6:31Wednesday, May 22, 2019
6:31 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Joint Special Meeting City Council and Successor Agency
Special Meeting Agenda
May 22, 2019Joint Special Meeting City Council
and Successor Agency
Special Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, that the Successor Agency to the City of South San Francisco Redevelopment Agency and the City
Council will hold a Joint Special Meeting on Wednesday, May 22, 2019, at 6:31 p.m., in the Municipal
Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California.
Purpose of the meeting:
Call to Order.
Roll Call.
Agenda Review.
Public Comments - comments are limited to items on the Joint Special Meeting.
ADMINISTRATIVE BUSINESS
Presentation regarding Kilroy Oyster Point Development Project Quarterly Report
2019 Q1 (Eunejune Kim, Director of Public Works/City Engineer and
Kilroy/Cummings Representatives).
1.
Adjournment.
Page 2 City of South San Francisco Printed on 6/6/2019
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-446 Agenda Date:5/22/2019
Version:1 Item #:1.
Presentation regarding Kilroy Oyster Point Development Project Quarterly Report 2019 Q1 (Eunejune Kim,
Director of Public Works/City Engineer and Kilroy/Cummings Representatives).
RECOMMENDATION
Staff recommends the City Council and the Successor Agency to the Redevelopment Agency receive the
Kilroy Oyster Point Development Construction Quarterly Report Q1 as presented by Kilroy /Cummings
representatives. There is no action requested.
BACKGROUND/DISCUSSION
Construction is ongoing at the Oyster Point Marina.Construction activity is related to the earthwork,grading,
and landfill modifications to support development for this joint project between the Successor Agency and the
developer.This report is being presented both to the Successor Agency and to the City Council because the
Successor Agency is partially funding this project,and City staff is representing the Successor Agency and
administering the Development Agreement (DA)and Development and Disposition Agreement (DDA)which
commits the Successor Agency to this project.
The developer,Kilroy and their Program Manager,Cummings is managing the construction project as outlined
in the Agreement for Development Management Services Agreement (DMSA)approved by the Successor
Agency and City Council last year.The DMSA defines the roles and responsibilities,and procedures for
building the project.The City is not the construction manager.Attached is the quarterly report and PowerPoint
presentation prepared by Kilroy/Cummings.The presentation will include information regarding project
schedule and budget and construction activity.
FISCAL IMPACT
There is no fiscal impact.
CONCLUSION
Quarterly reports will be presented to the Successor Agency and City Council throughout construction,which is
targeted for completion before the end of 2021.
Attachments:
1.2019 Quarterly Report 1
2.Project Quarterly Report Update Presentation
City of South San Francisco Printed on 5/23/2019Page 1 of 1
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Project: Kilroy Oyster Point Date: May 17, 2019
Subject: Quarterly Report – 2019 Q1 Report No: 4
Costs in this report are reflective of the figures provided by the City to the Oversight Board on January 14, 2019
Page 1 of 2
1. Project Progress / Scope
1.1 Schedule Update
The current schedule indicates a completion of the Grading and Streets & Utilities package for March 2021, with Landscaping and
overall completion set for October 2021. Key upfront milestone dates include:
Phase IC Earthwork completion – June 2019;
Phase IC Joint Trench completion – January 2020;
Phase IC Streets & Utilities – June 2020.
1.2 Completed Work
Phase 1D is complete to meet Title 27 compliance.
Phase 1D bentonite cut-off wall is complete.
Approximately 90% of grading and Title 27 work has been completed to date for the entire relocation effort.
Construction of the utility corridors is approximately 75% complete.
Public concerns continue to be addressed, including:
o Monitoring air quality
o Developing a car wash plan for residents
o Increased traffic control signage and manpower
1.3 Current Work
Remaining landfill relocation / offhaul and grading is underway for the Phase 2D and Phase 1C – Hub & Point.
Construction of the gabion wall for the Marina Parking retaining wall is underway.
Design Development of the Public and Marina Restrooms kicked-off mid-April 2019.
Pump Station #1 design progresses from 95% to 100% CD Design.
PG&E is scheduled to energize temporary power on June 17th, 2019, which will eliminate the use of generators.
1.4 Upcoming Work
During the upcoming quarter, the project team will focus on the scope of work summarized in Table 1:
Table 1: Upcoming Work
Milestone Description
Landscape Change Order Landscaping package has been awarded to Teichert & their subcontractors.
DDW Ongoing pursuit of final approval of drinking water conveyance design from DDW.
Cement Treatment Cement treatment is performed on refuse material for use as the foundation layer (FL) as needed. This re-
use of existing refuse as FL will reduce the amount of refuse offhaul.
Erosion Protection Layer Completion of the erosion protection layer in the Phase IC Hub & IC Point parcels is expected in June 2019
Underground Utilities Underground utility installation will begin in June 2019.
Project: Kilroy Oyster Point Date: May 17, 2019
Subject: Quarterly Report – 2019 Q1 Report No: 4
Costs in this report are reflective of the figures provided by the City to the Oversight Board on January 14, 2019
Page 2 of 2
2. Risk Items
2.1 Utility Coordination
DDW (Department of Drinking Water) Approval
o Final approval from DDW is consistently an area of risk and concern.
Permanent Power Design
o Radius LLC (Utility Engineer) and PG&E continue to coordinate final PG&E design.
o PG&E “plan check” – 2 months
3. Change Order Status
Contingency, comprised of Design & Construction Contingency and Owner’s Contingency is currently holding at $2,725,938, with $1,533,206
having been utilized to date for unforeseen and approved changes to date.
Pending and anticipated exposures exist for the following identified issues on site:
1) Remaining excess refuse on site requiring offhaul;
2) Cement treatment to stabilize saturated refuse in place in use as foundation layer;
3) Import of additional clay cap material and cover soil;
The cost implications of these issues have been estimated and are being managed closely by the project team.
* Costs in this report are reflective of the figures provided by City to the Oversight Board on 1/14/2019.
** These numbers and cost estimates are presented for discussion purposes only. The parties disagree on which of them, or others, bear
responsibility for paying these costs, and they reserve all their rights with respect to any claims or other action they might take with respect
thereto.
The project team, in conjunction with City staff oversight, continue to drive the project to meet the scope, schedule and cost objectives of the
development.
Next Quarterly Report to be issued for Q2 2019.
1Quarterly Report // Q1 2019Where Innovation Works
21. Project Progress / Scope1.1 Schedule Update1.2 Completed Work1.3 Current Work1.4 Upcoming Work2. Risk Items2.1 Utility Coordination (PG&E and DDW)3. Change Order Status3.1 Change Order UpdateTable of Contents
31Project Progress / Scope
41.1Key Milestone Dates• Phase 1D pad area completion (Title 27) - April 2019• Phase IC Earthwork completion – June 2019• Phase IC Joint Trench completion – January 2020• Phase IC Streets & Utilities Completion – June 2020• Grading and Street Utilities Completion – March 2021• Landscaping and Overall Completion – October 2021ScheduleUpdate
51.2• Pad ready condition achieved at Phase 1D parcel• Phase 1D bentonite cut-off wall is complete• Approximately 90% of grading and Title 27 work has been completed to date for the entire relocation effort• Approximately 75% complete with construction of the utility corridors• Public concerns continue to be addressed, including:• Monitoring air quality • Developing a car wash plan for residents• Increased traffic control signage and manpowerCompletedWork
6TITLE 27 COMPLETION EROSION PROTECTION LAYER (COVER SOIL)BENTONITE WALL EXTENSION
7GABION WALL COBBLE STOCKPILEEROSION PROTECTION LAYER STOCKPILETITLE 27 COMPLETION
81.3• Remaining landfill relocation and grading for the Phase 2D and Phase 1C – Hub & Point.• Gabion wall construction for the Marina Parking retaining wall.• Design Development for the public and marina restrooms• Pump Station design development• PG&E scheduled to energize temporary power June 17, 2019, which will eliminate the use of generators.CurrentWork
91.4UpcomingEventsMilestone DescriptionPublic Open Space Landscape Change OrderLandscape package has been awarded to Teichert & their subcontractors. DDWOngoing pursuit of final approval of drinking water conveyance design from DDW. Cement TreatmentCement treatment to saturated refuse is ongoing as needed. Erosion Protection LayerCompletion of the erosion protection layer in the Phase IC Hub & Point parcels is expected June 2019.Underground UtilitiesUnderground utility installation begins June 2019.
102Risk Items
112.1• DDW (Department of Drinking Water) ApprovalI. Final approval from DDW (Department of Drinking Water) is consistently an area of risk and concern• Permanent Power Design I. Radius LLC (Utility Engineer) and PG&E continue to coordinate final PG&E designII. PG&E “plan check” - 2 monthsUtility Coordination
123Change Order Status
133.1ChangeOrderUpdate• Contingency shown above does not account for project changes under review, namely:Excess Refuse OffhaulCement TreatmentCover Soil Material ImportClay Cap Material Import
143.1ChangeOrderUpdate(Continued)Anticipated and Pending exposures for the following issues exist, with cost obligations outstanding: 1) Remaining excess refuse requiring offhaul; 2) Cement treatment to stabilize saturated refuse; 3) Import of additional clay cap material and cover soil;Cost implications of these issues have been estimated and are being managed closely by the project team. • Costs in this report are reflective of the figures provided by City to the Oversight Board on 1/14/2019.• These numbers and cost estimates are presented for discussion purposes only. The parties disagree on which of them, or others, bear responsibility for paying these costs, and they reserve all their rights with respect to any claims or other action they might take with respect thereto.The project team, in conjunction with City staff oversight, continue to drive the project to meet the scope, schedule and cost objectives of the development.
15Where Innovation Works