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HomeMy WebLinkAboutMinutes 2019-06-12 @6:00MINUTES o� CITY COUNCIL CITY OF SOUTH SAN FRANCISCO U O Wo SPECIAL MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 12, 2019 6:00 p.m. CALL TO ORDER 6:04 p.m. ROLL CALL Present: Councilmembers Addiego, Nagales and Nicolas, Vice Mayor Garbarino and Mayor Matsumoto. AGENDA REVIEW No changes. PUBLIC COMMENTS None. ADMINISTRATIVE BUSINESS Report regarding Resolution No. 61-2019 approving a consulting services agreement with Superion, LLC of Lake Mary, Florida in the amount not to exceed $445,256 for a five year term to upgrade the City's existing permitting system, and provide ongoing maintenance and support, and authorizing the City Manager to execute the agreement. (Tony Barrera, Information Technology Director) Information Technology Director Barrera presented the report approving a consulting services agreement with Superion, LLC. He advised the agreement would include upgraded features such as a web -based interface. Mayor Matsumoto asked whether the item made mention of sole source. City Attorney Rosenberg stated the item mentioned sole source which utilizes a track it system to prevent duplicate data transfer. Councilmember Nagales queried whether the vendor had visited South San Francisco and provided support on matters that could not be resolved over the phone. Information Technology Director Barrera advised that the vendor had not previously visited South San Francisco in the past to provide technical support as any support required by the vendor was resolved over the phone or through remote access. Director Barrera added however, that the vendor would have to come out for business practice analysis and do an on-site upgrade. Councilmember Nicolas asked how often the vendor had upgrades as the last upgrade was two years ago. Information Technology Director Barrera replied the vendor provides minor upgrades throughout the year but the upgrade presented tonight was a major release. Councilmember Nicolas queried whether the vendor would provide a sand box before the final migration. Director Barrera confirmed there would be a sand box with the old version which will then be replaced with the new version. Councilmember Nicolas was surprised the vendor was not charging a licensing fee for the software and asked whether the licensing fee would be part of the maintenance fee. Director Barrera advised the licensing fee would be part of the annual maintenance by a subscription fee based on the number of users. Councilmember Nicolas inquired whether the vendor would provide a user manual. Director Barrera confirmed there would be a manual included. Mayor Matsumoto asked for clarification on what a sand box was. Information Technology Director Barrera answered a sand box was a simulated training site users can practice on without affecting the production environment. Motion— Councilmember Nagales/Second—Councilmember Nicolas: to approve Resolution No. 61- 2019 approving a consulting services agreement with Superion, LLC of Lake Mary, Florida in the amount not to exceed $445,256 for a five year term to upgrade the City's existing permitting system, and provide ongoing maintenance and support, and authorizing the City Manager to execute the agreement. Unanimously approved by roll call vote. 2. Report regarding Resolution No. 62-2019 approving the services of three underwriting firms: Stifel as Senior Manager, and Citi and Raymond James as Co -Managers for the Measure W Community Civic Campus project financing, and authorizing the City Attorney to retain bond and disclosure counsel. (Justin Lovell, Financial Services Manager) Financial Services Manager Lovell presented the report approving the services of three underwriting firms. Councilmember Addiego questioned whether Meyer's Nave had specialists in their organization who conducted the interviews. City Attorney Rosenberg stated the interviews were conducted by Assistant City Attorney Lai and him. City Attorney Rosenberg added he and Assistant City Attorney Lai relied on the expertise and experience from colleagues within Meyer's Nave. Councilmember Addiego asked whether City Attorney Rosenberg could share what was entailed in the conversation that led him to choosing one firm over the others. City Attorney Rosenberg explained he made the decision to conduct the first interview over the phone because generally most conversations between City staff and City Attorney's Office to one of the firms were via telephone and not in person. Councilmember Nicolas queried why there were three firms and why there was a senior manager and co -managers. Financial Services Manager Lovell advised having three firms was a standard practice with a bond this size. Each firm would give the City access to an additional pool of investors to get the most competitive price. Financial Services Manager Lovell continued explaining the senior manager would essentially be the lead firm doing the bulk of the work leading up to the structuring of the bond and the co -managers would be assisting. Councilmember Addiego asked whether the $1.1 million underwriter discount was shared among the three firms. Financial Services Manager Lovell stated there would be a fee that would be part of SPECIAL CITY COUNCIL MEETING JUNE 12, 2019 MINUTES PAGE 2 the proposal on a price per bond depending on how the bonds are structured. Financial Services Manager Lovell stated staff would predetermine the percentage each firm would be responsible for selling. Mayor Matsumoto suggested staff provide a flow chart so Council could better understand the process. Motion— Vice Mayor Garbarino/Second—Councilmember Addiego: to approve Resolution No. 62- 2019 approving the services of three underwriting firms: Stifel as Senior Manager, and Citi and Raymond James as Co -Managers for the Measure W Community Civic Campus project financing, and authorizing the City Attorney to retain bond and disclosure counsel. Unanimously approved by roll call vote. 3. Report regarding Resolution No. 63-2019 confirming the change in solid waste collection rates to be collected by the South San Francisco Scavenger Company effective July 1, 2019. (Christina Crosby, Interim Director of Finance) Interim Director of Finance Crosby presented the report confirming the change in solid waste collection rates collected by the South San Francisco Scavenger Company. Interim Director Crosby introduced South San Francisco Scavenger Company President, Doug Button. Mr. Button provided an update on capital improvement projects and industry trends. PUBLIC COMMENTS Mina Richardson, resident of South San Francisco, addressed Council and discussed her concerns with the rise of solid waste collection rates. Ms. Richardson requested Council reconsider the proposed rate increase. Councilmember Addiego stated as a consumer he felt the solid waste rate was always coming but believed the rate increase was reasonable. Councilmember Addiego was concerned about the future of recycling and suggested that City Council spend additional time on the subject. Vice Mayor Garbarino echoed Councilmember Addiego's statement. Vice Mayor Garbarino added he did his share of recycling glass and plastics but realized he alone was not enough. Vice Mayor Garbarino believed 55 cents for the small can and 68 cents for the big can rate increase was very reasonable considering South San Francisco Scavenger Company had an uphill battle. Councilmember Nagales appreciated City Staff for providing rates from other cities in the Bay Area. He continued that even with the new rate increase, the South San Francisco rate was still $2.88 lower than the average rate. Councilmember Nicolas asked how the rate increase had historically compared to previous increases. Paul Formosa, South San Francisco Scavenger Company CFO, stated the rate increase was in line with what the CPI increases had been in the last ten years. Mr. Formosa advised South San Francisco Scavenger Company performs CPI increases two out of three years with the increase being around 2% depending on the economy. SPECIAL CITY COUNCIL MEETING JUNE 12, 2019 MINUTES PAGE 3 Mr. Formosa advised South San Francisco Scavenger Company is currently working on public outreach literature to mail to City residents and businesses on which waste items belong in each container. Motion— Councilmember Addiego/Second—Councilmember Nicolas: to approve Resolution No. 63- 2019 confirming the change in solid waste collection rates to be collected by the South San Francisco Scavenger Company effective July 1, 2019. Unanimously approved by roll call vote. 4. Report regarding an Ordinance repealing and replacing Title 8, Chapter 8.20 of the South San Francisco Municipal Code relating to illegal dumping and littering. (Sarah Henricks, Management Analyst II) Management Analyst II Henricks presented the report repealing and replacing Title 8, Chapter 8.20 of the South San Francisco Municipal Code relating to illegal dumping and littering. Vice Mayor Garbarino queried whether landlords were also defined as property owners as written on the ordinance. Management Analyst II Henricks confirmed that landlords were also considered property owners. Mayor Matsumoto inquired how City staff would deal with multi -family units and whether the homeowners association would be fined for illegal dumping and littering on their property. Management Analyst II Henricks responded whoever owns the property the renter is renting from would be responsible for the fine in the proposed ordinance. Councilmember Nagales asked whether free items left by residents on the curb would be fined. Management Analyst II Henricks confirmed the resident leaving the item would in fact be fined. Councilmember Addiego requested a legal opinion regarding a resident being fined for putting out a free item on the curb. City Attorney Rosenberg advised if a free item was left out for weeks, the item would then fall under the definition of an illegally dumped item in the ordinance. Mayor Matsumoto inquired if the City of South San Francisco owned the property on Randolph Avenue that was known for illegal dumping complaints. Councilmember Addiego had reservations of the proposed ordinance. He asked who's responsible for an illegal dumping when it's left on a vacant lot and the individual leaving the item there isn't caught in the act. Management Analyst II Henricks agreed with Councilmember Addiego that increasing the fine would not necessarily reduce the number of violations as most occurrences occur in the middle of the night. She stated the proposed ordinance would give Code Enforcement the additional authority to enforce the code with education being a big component. Vice Mayor Garbarino would prefer a notice go out to the property owners informing them about the trash and giving them a set amount of days to clean it up instead of just fining them. Management Analyst II Henricks replied that was currently part of the process. She explained Code Enforcement issued a courtesy notice to the property owner giving them up to seven days to respond. If the property owner chooses not to respond, they then get issued a Notice of Violation SPECIAL CITY COUNCIL MEETING JUNE 12, 2019 MINUTES PAGE 4 giving them an additional seven days to respond with an actual citation if they do not respond within the seven days. PUBLIC COMMENTS Mina Richardson, resident of South San Francisco, stated her original question was answered during the discussion. Councilmember Addiego and Vice Mayor Garbarino had concerns regarding the fine of $1,000 per item. Councilmember Nicolas advised increasing the fine for the second offense to $2,000. City Manager Futrell advised Council provided great input and offered to bring the item back for introduction at the June 26, 2019 Council meeting with Council's revisions. Council agreed to bring the item back for introduction on the June 26, 2019 meeting. ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 7:02 p.m Submitted by: Approved by: Gabri odn Kar umoto Deputy City Clerk Mayor Approved by the City Council: 0 7 / 2- Y / 2r> / SPECIAL CITY COUNCIL MEETING JUNE 12, 2019 MINUTES PAGE 5