HomeMy WebLinkAbout2019-06-26 e-packet@7:00Wednesday, June 26, 2019 7:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda June 26, 2019City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Council Chambers, 33 Arroyo Drive, South San Francisco, California. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. KARYL MATSUMOTO, Mayor RICHARD A. GARBARINO, Vice Mayor MARK ADDIEGO, Councilman MARK NAGALES, Councilman BUENAFLOR NICOLAS, Councilwoman FRANK RISSO, City Treasurer ROSA GOVEA ACOSTA, City Clerk MIKE FUTRELL, City Manager JASON ROSENBERG, City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 2 City of South San Francisco Printed on 8/26/2019 June 26, 2019City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PUBLIC COMMENTS COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR Motion to approve the Minutes for the meetings on April 24, 2019 and May 22, 2019.1. Motion confirming payment registers for June 26, 2019. (Christina Crosby, Interim Director of Finance) 2. Report regarding a motion to accept the construction improvements of the South San Francisco Bicycle and Vehicle Pavement Delineation Project (Project No. tr1503) as complete in accordance with plans and specifications (Total Construction Cost $224,443.87). (Jason Hallare, Associate Civil Engineer) 3. Report regarding resolution approving the City’s Investment Policy for Fiscal Year 2019-20. (Frank Risso, City Treasurer and Justin Lovell, Financial Services Manager) 4. Resolution approving the City’s Investment Policy for Fiscal Year 2019-204a. Report regarding a resolution accepting an award of $55,010 from the Department of Alcoholic Beverage Control (ABC) in grant funding made available through the Alcohol Policing Partnership (APP) administered by the ABC, and becoming effective, July 1, 2019, pending approval of the Police Department’s Fiscal Year 2019-20 Operating Budget pursuant to Budget Amendment No. 20.001. (Jeff Azzopardi, Police Chief) 5. Resolution accepting an award of $55,010 from the Department of Alcoholic Beverage Control (ABC) in grant funding made available through the Alcohol Policing Partnership (APP) administered by the ABC, and becoming effective, July 1, 2019, pending approval of the Police Department’s Fiscal Year 2019-20 Operating Budget pursuant to Budget Amendment No. 20.001. 5a. Page 3 City of South San Francisco Printed on 8/26/2019 June 26, 2019City Council Regular Meeting Agenda Report regarding a resolution approving and authorizing the City Manager to execute a purchase agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project, in an amount not to exceed $509,500. (Bianca Liu, Associate Engineer and Robert Dusenbury, Lotus Water) 6. Resolution approving and authorizing the City Manager to execute a purchase agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project, in an amount not to exceed $509,500. 6a. Report regarding a resolution accepting $12,500 in grant funds from Kaiser Permanente Northern California Community Benefit Programs and approve Budget Amendment 20.002 (Sharon Ranals, Director of Parks and Recreation) 7. Resolution authorizing the acceptance of $12,500 in grant funding from Kaiser Permanente Northern California Community Benefit Programs in support of the Parks and Recreation Department’s “Get Moving South San Francisco!” initiative and approve Budget Amendment 20.002. 7a. Report regarding resolution approving a consulting services agreement with Daryl D. Jones, Inc. for Telecommunications Engineering and Police Information Technology Management Services for a three-year term in an amount not to exceed $608,940.00 and authorizing the City Manager to execute the consulting services agreement. (Police Chief Jeff Azzopardi) 8. Resolution approving a consulting services agreement with Daryl D. Jones, Inc. for Telecommunications Engineering and Police Information Technology Management Services for a three-year term in an amount not to exceed $608,940.00 and authorizing the City Manager to execute the consulting services agreement 8a. Report regarding adoption of an Ordinance amending Title 20 of the South San Francisco Municipal Code related to Short Term Vacation Rentals and a resolution authorizing the City Manager to execute collection agreements for remittance of Transit Occupancy Taxes collected through Short Term Vacation Rental platforms (Tony Rozzi, Principal Planner). 9. Ordinance Amending Title 20 of the South San Francisco Municipal Code to allow and regulate Short-Term Vacation Rental Uses Citywide. 9a. Resolution authorizing the City Manager to enter into a transient occupancy tax remittance agreement with short term vacation rental platforms 9b. PUBLIC HEARING Page 4 City of South San Francisco Printed on 8/26/2019 June 26, 2019City Council Regular Meeting Agenda Report regarding an Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Park Construction Fee for new development projects, and revising the timing for calculation of Fees (Sharon Ranals, Director of Parks and Recreation) 10. Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Park Construction Fee for new development projects, and revising the timing for calculation of the fees 10a. ADMINISTRATIVE BUSINESS Report regarding adoption of a resolution adjusting the cannabis business license tax rate set forth in Section 6.16.037 of the South San Francisco Municipal Code, consistent with the authority granted by the voter approved Ordinance No. 1556. (Christina Crosby, Interim Director of Finance) 11. A resolution adjusting the cannabis business license tax rate set forth in Section 6.16.037 of the South San Francisco Municipal Code, consistent with the authority granted by the voter approved Ordinance No. 1556. 11a. Report regarding resolution approving the Fiscal Years 2019-21 Biennial Operating Budget for the City of South San Francisco, and approving the Gann Appropriations limit. (Justin Lovell, Financial Services Manager) 12. Resolution approving the Fiscal Years 2019-21 Biennial Operating Budget for the City of South San Francisco, and approving the Gann Appropriations limit. 12a. Report regarding a resolution approving interim spending authority for the first 90 days of Fiscal Year 2019-20. (Justin Lovell, Financial Services Manager) 13. Resolution approving interim spending authority for the first 90 days of Fiscal Year 2019-20. 13a. Report regarding a resolution approving interim funding for the first 90 days of Fiscal Year 2019-20 for the South San Francisco Conference Center Authority. (Dean Grubl, Executive Director, South San Francisco Conference Center) 14. Resolution approving interim funding for the first 90 days of Fiscal Year 2019-20 for the South San Francisco Conference Center Authority. 14a. Report regarding a resolution approving the South San Francisco Conference Center Authority Fiscal Year 2019-2020 Budget (Dean Grubl, South San Francisco Conference Center Executive Director) 15. Resolution approving the South San Francisco Conference Center Authority Fiscal Year 2019-2020 Budget. 15a. Page 5 City of South San Francisco Printed on 8/26/2019 June 26, 2019City Council Regular Meeting Agenda Report regarding a resolution approving the Capital Improvement Program for Fiscal Year 2019-20, approving the appropriations request of $53,821,000, and authorizing city staff to prepare plans and specifications to advertise for construction bids for the projects under this program. (Matt Ruble, Acting Principal Engineer and Eunejune Kim, Public Works Director/City Engineer) 16. Resolution approving the Capital Improvement Program for fiscal year 2019-20, approving the appropriations request of $53,821,000, and authorizing city staff to prepare plans and specifications to advertise for construction bids for the projects under this program. 16a. Report regarding an Ordinance repealing and replacing Title 8, Chapter 8.20 of the South San Francisco Municipal Code relating to illegal dumping and littering. (Sarah Henricks, Management Analyst II). 17. Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code regarding illegal dumping and littering. 17a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS Page 6 City of South San Francisco Printed on 8/26/2019 June 26, 2019City Council Regular Meeting Agenda CLOSED SESSION Closed Session CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Hotel Site at Oyster Point (APN 015-010-600 and more particularly described as Parcel 6 on Parcel Map 17-0002) Agency negotiator: Ernesto Lucero, Alex Greenwood, and Nell Selander Negotiating parties: City of South San Francisco and Ensemble Investments Under negotiation: Price and Terms of City property disposition. 18. ADJOURNMENT Page 7 City of South San Francisco Printed on 8/26/2019 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-575 Agenda Date:6/26/2019 Version:1 Item #:1. Motion to approve the Minutes for the meetings on April 24, 2019 and May 22, 2019. City of South San Francisco Printed on 6/27/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-570 Agenda Date:6/26/2019 Version:2 Item #:2. Motion confirming payment registers for June 26,2019.(Christina Crosby,Interim Director of Finance) The payments shown in the attached payment register are accurate and sufficient funds were available for payment (payroll items excluded). Attachment: Payment Register City of South San Francisco Printed on 6/27/2019Page 1 of 1 powered by Legistar™ Payment Listing by Department for City Council Review Payments issued between and6/3/2019 6/16/2019 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION CITY ATTORNEY MEYERS, NAVE, RIBACK 6/12/2019 2766382019040469 E 100-04110-5003 66,233.70 FILE 405.001-PROF SVCS THROUGH 04/30/19-CIT 6/14/2019 2767152019040486 E 100-04110-5003 2,413.28 CITY ATTNY FEES THRU 04/30/19-405.257 KASHI Payments issued for CITY ATTORNEY $68,646.98 CITY CLERK AMAZON.COM 6/5/2019 276476CC392766 E 100-02110-5020 16.53 G R AMAZON OFFICE SUPPLY ANDIAMO 6/14/2019 276735CC394704 E 100-02110-5033 146.65 RA- STAFF MEETING LUNCHEON FROM ANDIAMO CITY OF SANTA CRUZ 6/14/2019 276735CC394761 E 100-02110-5031 8.00 R MMANC CONFFERENCE PARKING SANTA CRUZ FOCACCIA CAFE, INC 6/14/2019 276735CC394721 E 100-02110-5033 19.95 RA- STAFF MEETING FROM FOCACCIA HOTEL SOLARES 6/14/2019 276735CC394763 E 100-02110-5033 102.77 RA MMANC WOMEN'S LEADERSHIP EVENT SANT MILLER MANAGEMENT & CONSULTING6/12/2019 27663905/02/2019 E 100-02110-5032 1,450.00 R MASTER MUNICIPAL CLERK TRAINING FROM SE NATIONAL NOTARY ASSOCIATION 6/5/2019 276476CC394695 E 100-02110-5031 577.34 G R NATIONAL NOTARY ASSOCIATION RENEWAL 6/5/2019 276476CC394698 E 100-02110-5031 96.77 G R NATIONAL NOTARY ASSOCIATION LOCKING FI 6/5/2019 276476CC394702 E 100-02110-5031 50.89 G R NATIONAL NOTARY ASSOCIATION CARRY ALL NEOPOST USA INC 6/12/2019 27664415752106 E 100-02110-5027 0.27 MAIL MACHINE SUPPLIES-SURE SEAL ROK STEAKHOUSE AND GRILL 6/14/2019 276735CC394729 E 100-02110-5031 31.00 G R ROK STEAKHOUSE & GRIL NATIONAL NOTARY SPECIALTY'S CAFE & BAKERY 6/14/2019 276735CC394723 E 100-02110-5033 86.38 RA- SPECIALTY'S CAFÉ & BAKERY FOR STAFF MEET SSF CHAMBER OF COMMERCE 6/14/2019 276735CC394713 E 100-02110-5031 45.00 RA- SSF CHAMBER OF COMMERCE LUNCH STATE STAPLES CREDIT PLAN 6/14/2019 276735CC394706 E 100-02110-5020 419.35 RA- STAPLES OFFICE SUPPLIES ATTACHMENT STA UPLIFT DESK 6/14/2019 276735CC394725 E 100-02110-5020 1,389.66 RA- ERGONOMIC DESK CLERK'S OFFICE UPLIFT DE Payments issued for CITY CLERK $4,440.56 CITY COUNCIL ADVANCED BUSINESS FORMS 6/5/2019 27641130696 E 100-01110-5031 129.41 FN: COUNCIL JACKET 4/17/19 AMAZON MKTPLACE 6/14/2019 276726cc395230 E 100-01110-5020 18.84 HE: CMO OFFICE SUPPLIES ART TO FRAMES 6/14/2019 276726cc395231 E 100-01110-5020 556.20 HE: CMO OFFICE SUPPLIES BSA PACIFIC SKYLINE COUNCIL 6/14/2019 276726cc395184 E 100-01110-5030 225.00 KM: BOY SCOUTS OF AMER EVENT 5/2/19 EVENTBRITE 6/14/2019 276726cc395251 E 100-01110-5030 70.59 FN: SAN MATEO CO SCHOOL BDS ASSOC EVENT LEAGUE OF CA CITIES-PENINSULA 6/14/2019 276726cc395215 E 100-01110-5031 55.00 MN: LEAGUE OF CA CITIES LUNCHEON MTG 5/22/ NEOPOST USA INC 6/12/2019 27664415752106 E 100-01110-5027 0.15 MAIL MACHINE SUPPLIES-SURE SEAL Wednesday, June 19, 2019 Page 1 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco CITY COUNCIL PENINSULA SPEC INT LIONS CLUB 6/5/2019 27643905/25/19 E 100-01110-5030 60.00 MA, FN: LIONS CLUB VETERANS DAY EVENT 5/25/ RICHARD GARBARINO 6/5/2019 27642405/01/19-05/22/19 E 100-01110-5031 180.38 RG: EXPENSE REIMBURSEMENT FOR MILEAGE MA 6/14/2019 27670305/22/19-06/21/19 E 100-01110-5071 35.23 RG: EXPENSE REIMBURSEMENT FOR FAX USE 5/2 6/14/2019 27670306/01/19-06/06/19 E 100-01110-5032 2,562.34 RG: EXPENSE REIMBURSEMENT BIO CONF 2019 SMART & FINAL STORES LLC 6/5/2019 276453032970 E 100-01110-5020 26.61 SUPPLIES AT MSB FOR CITY COUNCIL MEETINGS SPECIALTY'S CAFE & BAKERY 6/14/2019 276726cc395228 E 100-01110-5031 74.89 HE: CITY COUNCIL MEETING MEALS FOR 5 6/14/2019 276726cc395229 E 100-01110-5031 98.91 HE: BOARD & COMMISSION INTERVIEWS MEALS SSF CHAMBER OF COMMERCE 6/7/2019 276591cc395020 E 100-01110-5031 45.00 RG: TKT STATE OF THE CITY 6/20/19 6/14/2019 276726cc395175 E 100-01110-5031 45.00 KM: TKT TO STATE OF THE CITY ADDRESS LUNCH 6/14/2019 276726cc395213 E 100-01110-5031 45.00 MN: TKT TO MAYOR'S STATE OF THE CITY LUNCH STAPLES BUSINESS ADVANTAGE 6/7/2019 2765788054239400/4131417E 100-01110-5020 76.42 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-01110-5020 44.60 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-01110-5020 121.00 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-01110-5020 71.23 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-01110-5020 118.30 CMO OFFICE SUPPLIES 6/14/2019 276726cc395224 E 100-01110-5020 17.97 CMO OFFICE SUPPLIES THAI SATAY RESTAURANT 6/14/2019 276726cc395227 E 100-01110-5031 133.89 HE: CITY COUNCIL MEETING MEALS 2/27/19 FOR UNITED AIRLINES 6/5/2019 276476cc394736 E 100-01110-5032 333.60 FN: PLANNING COMMISSION ACADEMY FLIGHT 6/5/2019 276476cc394754 E 100-01110-5032 9.00 FN: FLIGHT INS -- PLANNING COMM ACADEMY FE 6/5/2019 276476cc394758 E 100-01110-5032 9.00 FN: FLIGHT INS PLANNING COMM ACADEMY 201 6/7/2019 276591cc395023 E 100-01110-5032 406.60 KM: FLIGHT TO BIO CONF 2019, PHILADELPHIA 6/7/2019 276591cc395052 E 100-01110-5032 29.00 KM: TRAVEL EXPENSE AT BIO CONF 2019 6/7/2019 276591cc395059 E 100-01110-5032 29.00 KM: TRAVEL EXPENSE AT BIO CONF 2019 6/14/2019 276726cc395219 E 100-01110-5032 406.60 FN: FLIGHT TO BIO CONF 2019 6/14/2019 276726cc395221 E 100-01110-5032 58.00 FN: TRAVEL EXPENSES BIO CONF 2019 Payments issued for CITY COUNCIL $6,092.76 CITY MANAGER 15FIVE 6/7/2019 276591cc394929 E 100-05110-5021 32.40 MF: 15FIVE APR2019 SUBSCRIPTION DTD 4/6/19 6/7/2019 276591cc394944 E 100-05110-5021 35.40 MF: 15FIVE JAN2019 SUBSCRIPTION DTD 1/6/201 6/7/2019 276591cc394948 E 100-05110-5021 32.40 MF: 15FIVE MAR2019 SUBSCRIPTION DTD 3/6/20 6/7/2019 276591cc394949 E 100-05110-5021 32.40 MF: 15FIVE MAY2019 MONTHLY SUBSCRIPTION 5 Wednesday, June 19, 2019 Page 2 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco CITY MANAGER ADOBE SYSTEMS 6/7/2019 276591cc394943 E 100-05110-5001 69.99 MF: ADOBE PDF PACK SUBSCRIPTION JAN 2019 ALASKA AIR 6/7/2019 276591cc394945 E 100-05110-5032 236.60 MF: FLIGHT TO 2019 CITY MGRS CONFERENCE, SA AMERICAN AIRLINES 6/7/2019 276591cc395003 E 100-05110-5032 486.60 MF: FLT TO BIO CONF 2019, PHILADELPHIA AMOURA 6/14/2019 276726cc395225 E 100-05110-5031 271.28 HE: DEPT HEAD LUNCH FOR 20 ON 2/22/19 ANDIAMO 6/7/2019 276591cc394913 E 100-05110-5031 91.00 MF: BUSINESS LUNCH WITH POLICE STAFF FOR 3 EPROMOS 6/5/2019 276476CC394162 E 100-05110-5030 1,119.46 LA: CONFERENCE SUPPLIES FOR BIO CONF 2019, EVENTBRITE 6/14/2019 276726cc394984 E 100-05110-5030 100.00 MF: TKT TO NEXT 25 GALA ON 4/17/19 FEDEX 6/7/2019 276591cc394957 E 100-05110-5027 43.03 MF: FEDEX OVERNITE TO 1ST AMERICAN TITLE 2/ 6/7/2019 276591cc394958 E 100-05110-5027 26.15 MF: FEDEX OVERNITE 3/16/19 FRONTIER AIR 6/7/2019 276591cc394951 E 100-05110-5032 198.50 MF: RETN FLIGHT FR 2019 CITY MGRS CONF, SAN GOOD CITY COMPANY 6/5/2019 2764251983 E 100-05110-5005 4,143.75 GENERAL PLAN PLANNING SERVICES, GOOD CITY HATCH ASSOCIATIES CONSULTANTS 6/7/2019 27654890703737 E 100-05110-5005 7,879.28 SHORELINE ASSESSMENT HATCH CONSULTING M HEATHER ENDERS 6/7/2019 2765365/13 & 5/23/19 E 100-05110-5031 92.80 HE: EXPENSE REIMBURSEMENT FOR MILEAGE MA HOTEL TONIGHT PORTOLA 6/7/2019 276591cc394940 E 100-05110-5032 608.00 MF: LODGING AT 2019 PROGRESS SEMINAR HYATT REGENCY MONTEREY HOTEL &6/7/2019 276591cc394924 E 100-05110-5032 227.66 MF: LODGING AT 2019 PROGRESS SEMINAR INC ESSENCE PRINTING 6/14/2019 276699138075 E 100-05110-5025 3,823.75 PRINTING OF SSF CITY MAPS LINKEDIN 6/12/2019 276682cc395001 E 100-05110-5031 575.88 MF: LINKED-IN ANNUAL MEMBERSHIP 2019 LOWE'S CREDIT SERVICES 6/14/2019 276726cc395226 E 100-05110-5020 28.79 HE: CMO OFFICE SUPPLIES MICROSOFT STORE 6/7/2019 276591cc394946 E 100-05110-5021 69.99 MF: MICROSOFT OFFICE 365 YEARLY SUBSCRIPTI MIKE FUTRELL 6/14/2019 2767346/1-6/8/19 E 100-05110-5032 1,283.57 MF: EXPENSE REIMBURSEMENT BIO CONF 2019 PACIFIC DISPLAY INC 6/12/2019 27665200475 E 100-05110-5005 4,425.40 FARMERS MKT BANNER CHANGEOUT IN SSF STRE PAYPAL - SAMCEDA 6/7/2019 276591cc394922 E 100-05110-5031 182.72 MF: TICKET SAMCEDA'S 67TH ANNUAL MTG PORTOLA HOTEL AND SPA 6/7/2019 276591cc394942 E 100-05110-5032 68.98 MF: ADDITIONAL LODGING AT 2019 PROGRESS SE POSTMASTER- LINDEN OFFICE 6/5/2019 276441PERMIT#138 E 100-05110-5027 276.43 POSTAGE FOR BUSINESS COMMUNITY MIN WAG 6/5/2019 276441PREMIT#138 E 100-05110-5027 91.47 POSTAGE FOR MOBILITY 20/20 MAILING JUNE 20 SAN FRANCISCO CHRONICLE 6/7/2019 276591cc394947 E 100-05110-5021 28.03 MF: FEB2019 SF CHRONICLE SUBSCRIPTION RENE 6/7/2019 276591cc394990 E 100-05110-5021 416.00 MF: SF CHRONICLE MEMBERSHIP RENEWAL 2/21 SAN MATEO CTY HARBOR DISTRICT 6/7/2019 276574I19-024 E 100-05110-5005 7,699.00 HARBOR DISTRICT'S SSF MARINA MAINTENANCE SSF CHAMBER OF COMMERCE 6/7/2019 276591cc395011 E 100-05110-5030 45.00 ML: TKT TO STATE OF THE CITY 6/20/19 STAPLES BUSINESS ADVANTAGE 6/7/2019 276578054554872/34156942E 100-05110-5020 -92.81 CMO OFFICE SUPPLIES -- WRONG SIZE 6/7/2019 2765788054239400/4131417E 100-05110-5020 76.42 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 76.42 CMO OFFICE SUPPLIES Wednesday, June 19, 2019 Page 3 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco CITY MANAGER STAPLES BUSINESS ADVANTAGE 6/7/2019 2765788054239400/4131417E 100-05110-5020 44.60 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 121.52 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 26.76 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 71.23 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 9.17 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 24.58 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 118.31 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 77.39 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 -22.57 CMO OFFICE SUPPLIES -- WRONG ITEM 6/7/2019 2765788054239400/4131417E 100-05110-5020 22.34 CMO OFFICE SUPPLIES 6/7/2019 2765788054239400/4131417E 100-05110-5020 15.39 CMO OFFICE SUPPLIES 6/14/2019 276726cc395224 E 100-05110-5020 17.98 CMO OFFICE SUPPLIES UC HASTINGS PARKING GARAGE 6/7/2019 276591cc395005 E 100-05110-5031 6.00 MF: BUSINESS MTG PKG ON 5/13/19 Payments issued for CITY MANAGER $35,334.44 CITY TREASURER CHANDLER ASSET MGMT, INC 6/14/2019 2766941905SOSF E 100-03110-5001 7,723.43 MAY 2019 INVESTMENT PORTFOLIO MGMT SVCS Payments issued for CITY TREASURER $7,723.43 ECONOMIC & COMMUNITY DEVELOPMENT 4LEAF INC. 6/7/2019 276494J0596-18G E 100-10520-5005 660.00 4 LEAF PLAN REVIEW SERVICES FOR 9/1 TO 9/30/ 6/7/2019 276494J0596-18H REV E 100-10520-5005 420.00 4 LEAF PLAN REVIEW SERVICES FOR 10/1 TO 10/3 AMAZON MKTPLACE 6/5/2019 276476cc394664 E 100-10115-5045 251.26 TB-PRIME MEMBERSHIP, IT PURCHASES/PURCHA 6/5/2019 276476cc394798 E 100-10115-5045 126.16 DW- ECD/MONITOR-PEG CHANNEL SUPPLIES-PD COSTCO 6/5/2019 276476CC394567 E 100-10410-5020 32.76 SM - CABLE FOR COMPUTER COUNTY OF SAN MATEO 6/5/2019 276417CI17-061 E 100-10110-5033 95.00 TRAINING BY SAN MATEO CONSORTIUM CSG CONSULTANTS INC 6/7/2019 27652724258 E 100-10520-5005 6,460.00 CSG GENETECH INSPECTION-2018- 2/23 - 3/29/19 GATEWAY PROPERTY OWNERS ASSOC 6/12/2019 276626670769 E 100-10110-5021 2,520.21 APR19-JUN19 GATEWAY CHILD CARE - OWNER'S GOLDEN BAY CONSTRUCTION, INC 6/14/2019 2767049431-3 E 222-10324-5001 19,616.55 FY 18-19 AGREEMENT WITH GOLE BAY CONSTRU HOUSING LEADERSHIP COUNCIL 6/5/2019 276476CC 394609 E 100-10115-5031 10.00 IM: HOUSING LEADESSHIP CONFERENCE REGISTR KAREN KINAHAN 6/7/2019 27655806/02/19 - 0000 E 100-10520-5034 240.00 WORK SHOE REIMBURSEMENT FOR SENIOR PER MEYERS, NAVE, RIBACK 6/12/2019 2766382019020453 E 270-10415-5003 403.20 PROF SERV THRU 2.28.19 - 405.1270 213 E. GRA Wednesday, June 19, 2019 Page 4 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco ECONOMIC & COMMUNITY DEVELOPMENT MEYERS, NAVE, RIBACK 6/12/2019 2766382019020455 E 270-10415-5003 942.90 PROF SERV THRU 2.28.19 - 405.1279 - 200 LINDE 6/12/2019 2766382019020456 E 270-10415-5003 483.60 PROF SERV THRU 2.28.19 - 405.1282 SUMMERHIL NEOPOST USA INC 6/12/2019 27664415752106 E 100-10520-5027 0.10 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 100-10110-5027 0.15 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 100-10410-5027 0.86 MAIL MACHINE SUPPLIES-SURE SEAL PARIS BAGUETE 6/5/2019 276476CC394539 E 100-10410-5031 22.00 SM - PASTRIES FOR MEETING FOR 9 PEOPLE PROJECT SENTINEL INC 6/5/2019 276476CC394607 E 100-10115-5031 159.62 IM: HOUSING SYMPOSIUM REGISTRATION FOR I. READYREFRESH 6/12/2019 27666509E0030587265 E 100-10115-5031 46.89 WATER DISPENSER SVCS 4/7 TO 5/6/19 SAN MATEO COUNTY RECORDER 6/5/2019 276476CC394537 E 100-10410-5022 150.00 SM - COUNTY FILING FEE SEE'S CANDIES, INC. 6/5/2019 276476CC394158 E 100-10110-5030 1,575.00 LA: FOOD FOR BIO CONFERENCE 2019, PHILADEL ULI- URBAN LAND INSTITUTE 6/5/2019 276476CC 394610 E 100-10115-5031 319.00 IIM:ULI CONFERENCE REGISTRATION FOR N.S. HO WEST COAST CODE CONSULTANTS 6/5/2019 276488219-04-411-01 E 100-10520-5005 43,447.87 BUILDING INSPECTION & PLAN REVIEW SERVICES 6/5/2019 276488219-04-411-03 E 100-10520-5005 5,400.00 WC3 INSPECTION SERVICES 4/1/19 TO 4/30/19 Payments issued for ECONOMIC & COMMUNITY DEVELOPMENT $83,383.13 FINANCE AFSCME COUNCIL 57 6/12/2019 276602PRENOTE E 100-06110-5005 0.01 TEST DEPOSIT EFT ALTA LANGUAGE SERVICES, INC. 6/14/2019 276688IS425376 E 100-06210-5033 62.00 LISTENING & SPEAKING TEST - BILINGUAL INCENT CSMFO 6/14/2019 276735CC394738 E 100-06110-5031 75.00 JL: CSMFO INTRO TO GOV'TL ACCTG 6/26/19 -K.HI GOVERNMENT FINANCE OFFICERS 6/5/2019 2764262926893 E 100-06210-5033 85.00 GOV'T WIDE FIN STATEMENT & CONVERSIONS TR HOLIDAY INN 6/5/2019 276476CC392899 E 100-06210-5036 1,233.74 YM-FAC RNTL & MEALS FOR FIN DIR ORAL BOAR 6/5/2019 276476CC392900 E 100-06210-5036 947.14 YM-FAC RNTL&MEALS, FIN DIR ORAL BOARD 3/14 LYNN KIRKHAM 6/14/2019 27670805/11/2019 E 100-06110-5033 2,250.00 PRESENTATION COACHING-5 90 MIN SESSIONS C. MUNISERVICES, LLC 6/5/2019 276434INV06-005498 E 100-06210-5001 366.97 SUTA SVCS FOR TAX QTR ENDING 09/30/2018 DIS 6/5/2019 276434INV06-005509 E 100-06210-5001 5,181.26 SUTA SVCS FOR TAX QTR ENDING 09/30/2018 6/5/2019 276434INV06-005817 E 100-06210-5001 1,301.54 STARS SVCS FOR 4TH QTR 2018 DATA APR-JUN NEOPOST USA INC 6/12/2019 27664415752106 E 100-06210-5027 4.49 MAIL MACHINE SUPPLIES-SURE SEAL OFFICE DEPOT INC 6/14/2019 276716309664239001 E 100-06210-5020 276.21 OFFICE SUPPLIES - FINANCE 6/14/2019 276716309664668001 E 100-06210-5020 20.75 OFFICE SUPPLIES-FINANCE 6/14/2019 276716310752758001 E 100-06210-5020 229.36 OFFICE SUPPLIES-FINANCE 6/14/2019 276716318952934001 E 100-06210-5020 71.87 OFFICE SUPPLIES-FINANCE PERSONNEL DATA SYSTEMS, INC. 6/5/2019 276440043109 E 100-06110-5005 3,330.00 VISTA ASSISTANCE - BENEFITS INTERFACE 834 SV Wednesday, June 19, 2019 Page 5 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco FINANCE PERSONNEL DATA SYSTEMS, INC. 6/5/2019 276440043221 E 100-06110-5005 1,572.50 VISTA ASSISTANCE - VISTA TIME SYNCH SVC REND 6/5/2019 276440043323 E 100-06110-5005 416.25 VISTA ASSISTANCE - ACTING PAY REWORK SVCS R 6/7/2019 276569043108 E 100-06110-5005 740.00 VISTA ASSISTANCE-ACTING REWORK PROF SVCS R 6/7/2019 276569043110 E 100-06110-5005 2,405.00 VISTA ASSISTANCE-STATE CONTROLLER DATA EXT 6/7/2019 276569043121 E 100-06110-5005 555.00 VISTA ASSISTANCE-STATE CONTROLLERS DATA EX 6/12/2019 276658043120 E 100-06110-5005 1,387.50 VISA ASSISTANCE-ACTING PAY REWORK REGIONAL GOVERNMENT SRVC AUTH 6/5/2019 2764459319 E 100-06110-5005 1,120.00 CONTRACT SVCS FOR JANUARY 2019-BRIAN MOU 6/5/2019 2764459415 E 100-06110-5005 420.00 CONTRACT SVCS FOR FEBRUARY 2019-JAMES OLE 6/5/2019 2764459510 E 100-06110-5005 420.00 CONTRACT SVCS FOR MARCH 2019-JAMES OLEAR SPECIALTY'S CAFE & BAKERY 6/14/2019 276735CC394720 E 100-06110-5031 71.80 JL:LUNCH FOR UNDERWRITER RFP INTERVIEWS (4 STAPLES CREDIT PLAN 6/5/2019 276476CC394247 E 100-06210-5020 98.26 CC-BOXES FOR OFFICE RELOCATION AND STORAG STATE CONTROLLER'S OFFICE 6/5/2019 276460FTB-00001041 E 100-06210-5001 495.77 2018 STATE CONTROLLER OFFSET PROGRAM SAR STATIONARY ENGINEERS, LOCAL 396/5/2019 276462PRENOTE E 100-06210-5005 0.01 INITIAL DEPOSIT EFT Payments issued for FINANCE $25,137.43 FIRE 4IMPRINT, INC. 6/5/2019 276476CC-394689 E 100-11740-5021 340.83 CL - OPERATING SUPPLIES AIRGAS USA, LLC 6/14/2019 2766869089147205 E 100-11610-5021 91.19 EMS OPERATING SUPPLIES- OXYGEN 6/14/2019 2766869089147206 E 100-11610-5021 51.77 EMS OPERAITNG SUPPLIES 6/14/2019 2766869089308998 E 100-11610-5021 218.14 EMS OPERATING SUPPLIES- OXYGEN ALLSTAR FIRE EQUIPMENT INC 6/14/2019 276687215601 E 100-11710-5061 1,999.28 SAFETY CLOTHING/SPECIAL PROGRAM EXPENSE AMAZON MKTPLACE 6/5/2019 276476cc394664 E 100-11710-5045 44.01 TB-PRIME MEMBERSHIP, IT PURCHASES/PURCHA 6/5/2019 276476cc394664 E 100-11610-5045 109.24 TB-PRIME MEMBERSHIP, IT PURCHASES/PURCHA 6/5/2019 276476cc394664 E 100-11720-5045 117.98 TB-PRIME MEMBERSHIP, IT PURCHASES/PURCHA AMAZON.COM 6/5/2019 276476cc394778 E 100-11611-5021 34.32 KA-OPERATING SUPPLIES 6/5/2019 276476cc394778 E 100-11310-5020 208.45 KA-OPERATING SUPPLIES 6/5/2019 276476cc394778 E 100-11223-5021 61.16 KA-OPERATING SUPPLIES BEST BUY 6/7/2019 276591CC-3949685 E 100-11720-5045 163.11 JR - APPLE TV FOR TRAINING 6/7/2019 276591CC-394981 E 100-11720-5045 538.24 JR - HDMI CABLE FOR TRAINING S63,64,65 6/7/2019 276591CC-394986 E 100-11720-5045 179.40 JR - HDMI CABLE BOATING AND WATERWAYS, 6/5/2019 276476cc394819 E 100-11720-5033 30.00 CC-STAFF DEVELOPMENT/TRAINING BOX.COM 6/5/2019 276476cc394817 E 100-11310-5021 45.00 KA- EOC- OPERATING SUPPLIES Wednesday, June 19, 2019 Page 6 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco FIRE CDW GOVERNMENT LLC 6/5/2019 276476CC394476 E 100-11310-5021 92.86 KA-OPERATING SUPPLIES- EOC PLOTTER 6/5/2019 276476CC394532 E 100-11310-5021 447.93 KA-OPERATING SUPPLIES CLEARLITE TROPHIES 6/14/2019 27669584504 E 100-11740-5021 641.63 OPERATING SUPPLIES- BLACK SHADOW BOX PLA COMCAST CABLE COMMUNICATION IN6/14/2019 2766968155200440364083 E 100-11310-5021 173.67 EOC OPERATING SUPPLIES COMMON CENTS EM SUPPLY LLC 6/12/2019 276682CC395157 E 100-11110-5021 357.01 JR - EMS PINS CORELOGIC SOLUTIONS, LLC. 6/12/2019 27661881955740 E 100-11210-5045 250.00 REALQUEST- PROPERTY DETAIL REPORTS - FIRE - 6/12/2019 27661881958841 E 100-11210-5045 250.00 REALQUEST- PROPERTY DETAIL REPORTS - FIRE - COSTCO 6/5/2019 276476CC394521 E 100-11730-5021 49.13 BW-OPERATING SUPPLIES- ST. 63 6/5/2019 276476CC394533 E 100-11730-5020 219.99 SM-OFFICE SUPPLIES ST.64 6/7/2019 276524CC-395037 E 100-11730-5021 19.86 JR - OPERATING SUPPLIES 6/7/2019 276591cc394936 E 100-11710-5021 44.77 PM- APPARATUS AND OPERATING SUPPLIES 6/7/2019 276591cc394936 E 100-11730-5021 284.07 PM- APPARATUS AND OPERATING SUPPLIES 6/7/2019 276591CC-395061 E 100-11730-5021 24.02 JR - OPERATING SUPPLIES 6/12/2019 276682CC395080 E 100-11730-5021 9.98 JR - OPERATING SUPPLIES 6/12/2019 276682CC395124 E 100-11730-5021 329.68 JR- OPERATING SUPPLIES COUNTY OF SAN MATEO 6/12/2019 2766191YSS21905 E 100-11610-5021 956.00 MONTHLY RADIO TRUNKED SYSTEM FOR MAY D & S CUSTOM COVERS 6/14/2019 2766979583 E 100-11710-5021 4,994.00 OPERATING SUPPLIES FASTRAK 6/5/2019 276476cc394782 E 100-11310-5021 25.00 KA- OPERATING SUPPLIES FATHOM MARINE, LLC 6/14/2019 2767001709 E 100-11710-5028 251.25 FUEL FEDEX 6/14/2019 2767016-562-25636 E 100-11610-5027 64.14 POSTAGE FIRE CONNECTION 6/7/2019 276591CC-395032 E 100-11740-5021 88.29 JR - OPERATING SUPPLIES 6/12/2019 276682CC395117 E 100-11110-5021 56.18 JR - OPERATING SUPPLIES FIRE INVESTIGATON INDUSTRIES 6/5/2019 276476CC-394741 E 100-11210-5033 660.00 CL - FIRE INVESTIGATION 1C CLASS FIRE SAFETY EDUCATION 6/5/2019 276476CC39466 E 100-11740-5021 1,017.71 CL- FIRE PREVENTION OUTREACH ITEMS FISHGAUCHO 6/12/2019 276682cc395180 E 100-11110-5033 36.00 BA-STAFF DEVELOPMENT/TRAINING FOREMOST PROMOTIONS 6/14/2019 276726CC395214 E 100-11740-5021 4,038.42 BA-OPERATING SUPPLIES- FIRE COLLECTIONS TOP HOLIDAY INN 6/5/2019 276476CC392898 E 100-11110-5036 500.00 YM-RENTAL SPACE FOR BATTALLION CHIEF ASSES 6/5/2019 276476CC394557 E 100-11110-5036 3,836.51 YM-FIRE BAT CHIEF ASSESSMENT 5/9 FAC RENTAL HOME DEPOT/GECF 6/7/2019 276591cc394941 E 100-11710-5021 4,365.76 PM OPERATING SUPPLIES - TOOLS FOR APPARAT IEC TRAINING 6/5/2019 276476cc394845 E 100-11720-5033 795.00 JB-STAFF DEVELOPMENT IMPARK 6/5/2019 276476cc394836 E 100-11110-5021 13.00 MS-PARKING FEE FOR OFF SITE WORKSHOP INTERNATIONAL E-Z UP, INC 6/12/2019 276682cc395212 E 100-11740-5021 1,517.77 BA-OPERATING SUPPLIES- ENDEAVOR TENT Wednesday, June 19, 2019 Page 7 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco FIRE ITUNES STORE 6/5/2019 276476cc394562 E 100-11110-5045 0.99 IT PURCHAES - ICLOUD STORAGE PLAN 6/7/2019 276591cc394849 E 100-11720-5045 11.99 JB-IT PURCHASES RESCUE APP KNOX COMPANY 6/12/2019 276682cc395131 E 100-11210-5021 1,469.42 RW- OPERATING SUPPLIES KNOX BOX VAULT L N CURTIS & SONS 6/14/2019 276710INV284722 E 100-11710-5061 1,349.24 SAFETY CLOTHING 6/14/2019 276710INV284920 E 100-11710-5021 433.45 SAFETY CLOTHING LIFE-ASSIST INC 6/14/2019 276713921782 E 100-11610-5021 836.76 EMS SUPPLIES-PORTABLE TRANSPORT UNIT, SALI 6/14/2019 276713922004 E 100-11610-5021 428.26 EMS SUPPLIES-FLOW-SAFE II EZ CPAP W/ADULT S LOWE'S CREDIT SERVICES 6/5/2019 276431909894 E 100-11710-5021 3.30 APPARATUS EQUIPMENT PUCHASES 6/5/2019 276431910346 E 100-11710-5021 33.54 APPARATUS EQUIPMENT PURCHASES 6/5/2019 276431910908 E 100-11710-5021 4.12 APPARATUS EQUIPMENT PURCHASES 6/5/2019 276476cc394848 E 100-11720-5021 6.50 JB-OPERATING SUPPLIES MATHEW HAGER 6/7/2019 27654605/19/19-05/21/19 E 100-11720-5033 403.78 STAFF DEVELOPMENT REIMBURSEMENT - PARA F NEOPOST USA INC 6/12/2019 27664415752106 E 100-11210-5027 5.25 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 100-11223-5027 0.35 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 100-11610-5027 0.07 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 100-11110-5027 0.61 MAIL MACHINE SUPPLIES-SURE SEAL OFFICE DEPOT INC 6/14/2019 276716316989418001 E 100-11210-5020 410.87 OFFICE SUPPLIES- TONER AND ELECTRIC PUNCH 3 6/14/2019 276716319542390001 E 100-11210-5020 121.31 OFFICE SUPPLIES PASO ROBLES INN 6/12/2019 276682cc395211 E 100-11110-5033 406.80 BA-STAFF DEVELOPMENT/TRAINING PASO ROBLES INN STEAKHOUSE 6/12/2019 276682cc395209 E 100-11110-5033 21.71 BA-STAFF DEVELOPMENT/TRAINING PAYPAL 6/7/2019 276591cc394844 E 100-11710-5021 398.53 SM- APPARATUS OPERATING SUPPLIES RESOLVE INSURANCE SYSTEMS 6/12/2019 276667April2019 E 100-11610-5005 2,620.71 MONTHLY SERVICES FEE FOR AMBULANCE BILLIN SATCOM GLOBAL, INC. 6/5/2019 276476cc394843 E 100-11310-5021 42.75 JM-MONTHLY SATTELITE FEE - EMERGENCY SERVI SIERRA WIRELESS DATA 6/5/2019 276476cc394839 E 100-11610-5021 289.51 MS-OPERATING SUPPLIES GPS ANTENNA SILVERADO AVIONICS INC 6/12/2019 2766729668 E 100-11710-5021 1,504.60 OPERATING SUPPLIES- TWO BK ANTENNA'S SOUTH BAY REGIONAL PUBLIC SAFE6/12/2019 276682cc395136 E 100-11710-5033 304.98 RW-STAFF DEVELOPMENT TRAINING SOUTH CITY LUMBER AND SUPPLY 6/14/2019 276719974223 E 100-11710-5021 40.29 APPARATUS VEHICLE NUMBER 509 6/14/2019 276719976025 E 100-11720-5021 8.69 OPERATING SUPPLIES FOR TRAINING STARBUCKS 6/12/2019 276682CC395121 E 100-11110-5021 60.00 JR - GIFTS FOR BC EXAM TARGET 6/7/2019 276591CC-394976 E 100-11720-5045 15.23 JR - CABLE FOR TRAINING 6/7/2019 276591CC-395070 E 100-11730-5020 38.05 JR - OPERATING SUPPLIES THE FIRE STORE.COM (WPSG) 6/12/2019 276682CC395162 E 100-11740-5021 206.55 BA-BOOK, PUBLICATIONS, LIBRARY MATERIALS Wednesday, June 19, 2019 Page 8 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco FIRE UCSF MBH PARKING GARAGE 6/5/2019 276476cc394784 E 100-11310-5032 64.00 KA- PARKING FOR TRAINING UPS STORE 6/5/2019 276476cc394840 E 100-11210-5027 64.99 RW- POSTAGE KNOX US DEPT OF INTERIOR 6/7/2019 276591cc394918 E 100-11720-5022 104.85 CC- TRAINING PUBLICATIONS VALERO 6/12/2019 276682cc395206 E 100-11110-5033 49.00 BA-STAFF DEVELOPMENT TRAINING VICS CAFE 6/12/2019 276682cc395182 E 100-11110-5033 14.93 BA-STAFF DEVELOPMENT TRAINING WALGREENS 6/7/2019 276591CC-394987 E 100-11730-5020 9.28 JR - OPERATING SUPPLIES WEST COAST CODE CONSULTANTS 6/14/2019 276730219-04-415-01 E 100-11210-5005 457.15 FIRE PLAN REVIEW SERVICES WORKRITE ERGONOMICS 6/12/2019 276682cc395168 E 100-11223-5021 42.62 BA-OFFICE SUPPLIES WORLDPOINT ECC 6/5/2019 276492+4134576 E 100-11750-5021 528.00 HEALTH & SAFETY TRAINING - AHA HEARTCODE P ZOLL MEDICAL CORPORATION 6/14/2019 2767332878955 E 100-11610-5021 13.11 EMS OPERATING SUPPLIES 6/14/2019 2767332879707 E 100-11610-5021 483.87 EMS OPERATING SUPPLIES 6/14/2019 2767332881557 E 100-11610-5021 1,135.65 OPERATING SUPPLIES-3 LITHIUM BATTERIES ZORO TOOLS INC 6/7/2019 276591cc-394938 E 100-11710-5021 154.26 PM-OPERATING SUPPLIES Payments issued for FIRE $45,241.67 HUMAN RESOURCES 180 GRAND PARKING GARAGE 6/5/2019 276476CC394602 E 100-09110-5031 14.00 LL-WORKER'S COMP MEETING/TRAINING PARKIN AGS QUALITY LINENS 6/14/2019 276726CC395449 E 100-09110-5013 25.20 EMPLOYEE RECOGNITION LUNCHEON SUPPLIES AMERICAN AIRLINES 6/5/2019 276476CC393175 E 100-09110-5032 404.01 MM-AIRFARE PDS UGA CONF IN FLORIDA 5/8/19- AVIS RENT A CAR 6/14/2019 276726CC395478 E 100-09110-5032 168.96 MM-CAR RENTAL PDS UGA CONF IN NAPLES FL 5/ BRYCE CONSULTING 6/14/2019 2766933106 E 100-09110-5005 1,020.00 PROFESSIONAL SERVICES-CLASSIFICATION & COM CALPELRA 6/14/2019 276726CC395470 E 100-09110-5033 370.00 MM-2019-2020 CALPELRA MEMBERSHIP FOR MIC CORODATA RECORDS MANAGEMENT IN6/14/2019 276726CC395482 E 100-09110-5001 40.87 MM-SHREDDING SERVICES COSTCO 6/7/2019 276591CC394903 E 100-09110-5020 236.57 CB-GENERAL OFFICE SUPPLIES 6/7/2019 276591CC394911 E 100-09110-5013 119.44 CB-LEAP ACADEMY BREAKFAST 27 PEOPLE 5/13 & NAPLES GRANDE BEACH RESORT 6/5/2019 276476CC394306 E 100-09110-5032 207.20 MM-LODGING PDS UGA CONF IN NAPLES FL 5/8- 6/14/2019 276726CC395484 E 100-09110-5032 709.20 MM-LODGING PDS UGA CONF IN NAPLES FL 5/8- NEOPOST USA INC 6/12/2019 27664415752106 E 100-09110-5027 0.15 MAIL MACHINE SUPPLIES-SURE SEAL OFFICE DEPOT INC 6/5/2019 276438228067280001 E 100-09110-5020 -33.09 OFFICE SUPPLIES-CREDIT 6/5/2019 27643828485821001 E 100-09110-5020 -48.06 CREDIT FOR OFFICE SUPPLIES-INV#272390685001 6/5/2019 276438298057711001 E 100-09110-5020 -66.06 CREDIT OFFICE SUPPLIES-TONER INV#284830070 6/5/2019 276438315093823001 E 100-09110-5020 558.91 OFFICE SUPPLIES-ENVELOPES & TONER REPLACE Wednesday, June 19, 2019 Page 9 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco HUMAN RESOURCES PARMA 6/12/2019 276655096600 E 100-09110-5031 150.00 PARMA PUBLIC ENTITY MEMBERSHIP 7/1/2019-6 PREFERRED ALLIANCE, INC 6/14/2019 2767180147671-IN E 100-09110-5001 333.96 MAY 2019 PRE-EMPLOYMENT DRUG SCREENING SAFEWAY STORE 6/5/2019 276476CC394561 E 100-09110-5013 14.72 YM-SNMTO CNTY CONSORTIUM TRNG 5/14 BREA 6/14/2019 276726CC394915 E 100-09110-5013 19.98 CB-LEAP ACADEMY BREAKFAST 27 PEOPLE 5/13 & 6/14/2019 276726CC395447 E 100-09110-5013 64.72 MP-EMPLOYEE RECOGNITION LUNCHEON SUPPLI SPECIALTY'S CAFE & BAKERY 6/5/2019 276476CC394553 E 100-09110-5013 35.00 YM-SMTO CNTY CONSORTIUM TRNG 5/7/19 - 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CHILDCARE 6/7/2019 27650314XR-RWG7-4QVG E 100-17275-5021 184.35 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031633-3H93-FWK9 E 100-17275-5021 60.32 OPERATING SUPPLIES - CHILDCARE 6/7/2019 27650316LN-6JLJ-46FW E 100-17275-5021 319.21 OPERATING SUPPLIES - CHILDCARE 6/7/2019 27650316LN-6JLJ-47YL E 100-17275-5021 267.07 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031C3Y-D3DF-RL31 E 100-17275-5021 24.49 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031CHW-61G9-HCPG E 100-17275-5021 20.75 OPERATING SUPPLIES - CHILDCARE Wednesday, June 19, 2019 Page 15 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION AMAZON CAPITAL SERVICES, INC. 6/7/2019 2765031FY9-FKHP-YCNF E 100-17275-5021 57.92 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031JGQ-77YF-6VDN E 100-17275-5021 65.54 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031JQR-F1LR-D6CM E 100-17275-5021 51.55 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031MCP-4RLK-1M7T E 100-17275-5021 36.98 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031MCP-4RLK-371J E 100-17275-5021 15.28 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031MCP-4RLK-4Y7C E 100-17275-5021 20.75 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031NXN-CMDM-3QF7 E 100-17275-5021 7.99 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031QDP-KW6Q-LWFW E 100-17275-5021 60.71 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031QDP-KWQ6-7TXL E 100-17275-5021 180.97 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031TCT-PFLJ-6XYK E 100-17275-5021 70.90 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031TCT-PFLJ-J9HP E 100-17275-5021 10.90 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031TCT-PFLJ-P67T E 100-17275-5021 28.88 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031X73-TYXY-1146 E 100-17275-5021 122.69 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031X73-TYXY-41Y7 E 100-17275-5021 5.34 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031X73-TYXY-RHQW E 100-17275-5021 108.16 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031X73-TYXY-WXC4 E 100-17275-5021 26.98 OPERATING SUPPLIES - CHILDCARE 6/7/2019 2765031XJV-T97K-9D9L E 100-17275-5021 199.36 OPERATING SUPPLIES - CHILDCARE AMAZON MKTPLACE 6/5/2019 276476CC391526 E 100-17410-5021 23.00 MG: PW OFFICE SUPPLIES 6/5/2019 276476CC391775 E 100-17420-5021 152.10 MG: FACILITY SUPPLIES 6/5/2019 276476CC391784 E 100-17420-5021 70.54 MG: FACILITY SUPPLIES 6/5/2019 276476CC391877 E 100-17420-5021 88.20 MG: FACILITY SUPPLIES 6/5/2019 276476CC394273 E 100-17250-5021 31.68 MM - STREETS ALIVE PARKS ALIVE EVENT SUPPLIE 6/5/2019 276476CC394274 E 100-17250-5021 9.78 MM - SIGNAGE FOR WESTBOROUGH PARK BATHR 6/5/2019 276476CC394275 E 100-17250-5021 5.95 MM -WESTBOROUGH BATHROOM SIGNAGE 6/5/2019 276476CC394305 E 100-17110-5021 49.18 SR - DESK LAMP REPLACEMENT BULB 6/5/2019 276476CC394420 E 100-17410-5031 32.50 MM: GARAGE SUPPLY 6/5/2019 276476CC394462 E 100-17320-5005 137.16 GM: PLANT POTS 6/5/2019 276476CC394463 E 100-17320-5005 76.77 GM: INK FOR PLOTTER 6/5/2019 276476cc394664 E 100-17250-5045 28.97 TB-PRIME MEMBERSHIP, IT PURCHASES/PURCHA 6/5/2019 276476cc394664 E 100-17110-5045 16.38 TB-PRIME MEMBERSHIP, IT PURCHASES/PURCHA 6/7/2019 276591CC394244 E 100-17420-5050 25.78 AH: CITY FAC SUPPLIES 6/7/2019 276591CC394829 E 100-17420-5050 37.29 AH: CITY FAC SUPPLIES Wednesday, June 19, 2019 Page 16 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION AMAZON MKTPLACE 6/7/2019 276591CC394834 E 100-17420-5050 55.60 AH: CITY FAC SUPPLIES 6/7/2019 276591CC394835 E 100-17420-5050 144.79 AH: CITY FAC SUPPLIES AMAZON.COM 6/5/2019 276476CC391771 E 100-17410-5021 152.95 MG: FACILITY SUPPLIES 6/5/2019 276476CC391787 E 100-17420-5021 91.65 MG: FACILITY SUPPLIES 6/5/2019 276476CC394581 E 100-17240-5021 52.32 BS - OFFICE SUPPLIES AMOURA 6/7/2019 276591cc394997 E 100-17276-5031 155.00 DS-DEPARTMENT LUNCH MEETING (20 ATTENDE 6/7/2019 276591cc394997 E 100-17250-5031 123.76 DS-DEPARTMENT LUNCH MEETING (20 ATTENDE 6/7/2019 276591cc394997 E 100-17111-5031 170.00 DS-DEPARTMENT LUNCH MEETING (20 ATTENDE ANYPROMO INC 6/5/2019 276476CC394691 E 100-17260-5021 210.40 EO - SWAG GIVEAWAYS FOR STREETS ALIVE PARK 6/5/2019 276476CC394694 E 100-17260-5021 312.13 EO -SWAG FOR STREETS ALIVE PARKS ALIVE 6/5/2019 276476CC394776 E 100-17260-5021 316.90 EO- P&R SWAG GIVEAWYS AQUA ADVENTURE 6/12/2019 276682cc395112 E 100-17275-5061 555.00 LA SUMMER CAMP FIELDTRIP ARAMARK UNIFORM SERVICES 6/7/2019 276509760203621 E 100-17410-5034 44.33 WEEKLY UNIFORM SERVICE 6/7/2019 276509760215017 E 100-17410-5034 44.33 WEEKLY UNIFORM SERVICE 6/7/2019 276509760249374 E 100-17320-5034 456.46 WEEKLY UNIFORM SERVICE 6/12/2019 276605760260747 E 100-17320-5034 69.37 WEEKLY UNIFORM SERVICE B&B CUSTOM DESIGNS 6/14/2019 27669017567 E 100-17110-5050 815.75 SSF LOGO W/COMMISSONER JACKETS BART - BERKELEY 6/12/2019 276682CC394894 E 100-17210-5031 3.00 AD - SSF BART PARKING BART - SOUTH SAN FRANCISCO 6/12/2019 276682CC394892 E 100-17210-5031 21.20 AD ES - BART SSF TO DOWNTOWN BERKELEY - AR BAY AREA FLOORS & DESIGN 6/7/2019 276591CC395033 E 100-17971-5061 11,880.00 BC: CITY HALL FLOORING BROADMOOR LUMBER & PLYWOOD CO 6/12/2019 27660951366 E 100-17320-5050 54.63 PARKS DIV - OPER SUPP 6/12/2019 27660951448 E 100-17970-5061 109.25 PARKS DIV - OPER SUPP 6/12/2019 27660951449 E 100-17970-5061 109.25 PARKS DIV - OPER SUPP 6/12/2019 27660951451 E 100-17970-5061 109.25 PARKS DIV - OPER SUPP CA PARK & RECREATION SOCIETY 6/5/2019 276476CC394853 E 100-17320-5005 790.00 BC: PLAYGROUND SAFETY CERT - E. MAGANA 6/5/2019 276476CC394855 E 100-17320-5005 790.00 BC: PLAYGROUND SAFETY CERT - T. O'CONNELL CA PARKS & RECREATION SOCIETY 6/5/2019 276476CC394852 E 100-17320-5005 790.00 BC: PLAYGROUND SAFETY CERT - M. MAGGIOLO CA SCHOOL-AGE CONSORTIUM 6/12/2019 2766103309 E 100-17270-5021 200.00 STAFF TRAINING - SCIENCE ACTION CAL-STEAM INC #2504 6/7/2019 2765173512762 E 100-17420-5050 97.06 FIRE STATION 63 - OPER SUPP CINEMARK USA, INC. 6/12/2019 27661307/231/9 E 100-17275-5001 3,467.50 MOVIE TICKETS/ SUMMER CAMP AUDITORIUM#5 CITY MECHANICAL INC 6/7/2019 27651954630 E 100-17971-5061 34,315.60 HVAC REPAIR @ CITY HALL ANNEX 6/7/2019 27651955290 E 100-17420-5050 757.50 HVAC REPAIR - FIRE STATION 62 Wednesday, June 19, 2019 Page 17 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION CITY MECHANICAL INC 6/7/2019 27651955298 E 100-17420-5050 1,959.39 HVAC REPAIR - FIRE STATION 61 6/7/2019 27651955304 E 100-17420-5050 3,581.26 HVAC REPAIR - FERNEKES BLDG 6/7/2019 27651955310 E 100-17420-5050 1,499.19 HVAC REPAIR - MSB 6/7/2019 27651955314 E 100-17420-5050 954.80 HVAC REPAIR - MAGNOLIA 6/7/2019 27651955317 E 100-17420-5050 1,539.30 HVAC REPAIR - MSB 6/7/2019 27651955319 E 100-17420-5050 375.41 HVAC REPAIR - MSB 6/12/2019 27661455306 E 100-17420-5050 2,384.22 HVAC REPAIR - MSB CLEAN TOUCH 6/7/2019 276591CC395008 E 100-17420-5050 49.95 AH: CITY FAC SUPPLIES COLE SUPPLY COMPANY, INC. 6/7/2019 276520318923 E 100-17420-5021 139.93 FAC - CUSTODIAL SUPP 6/7/2019 276520W314010 E 100-17420-5021 1,336.65 FAC - CUSTODIAL SUPP 6/7/2019 276520W314010-1 E 100-17420-5021 166.15 FAC - CUSTODIAL SUPP 6/7/2019 276520W314723 E 100-17420-5021 314.05 FAC - CUSTODIAL SUPP 6/7/2019 276520W314723-2 E 100-17420-5021 273.13 FAC - CUSTODIAL SUPP 6/7/2019 276520W314774 E 100-17420-5021 71.07 FAC - CUSTODIAL SUPP 6/7/2019 276520W315472-2 E 100-17420-5021 136.56 FAC - CUSTODIAL SUPP 6/7/2019 276520W316303 E 100-17420-5021 1,617.02 FAC - CUSTODIAL SUPP 6/7/2019 276520W316303-1 E 100-17420-5021 136.56 FAC - CUSTODIAL SUPP 6/7/2019 276520W316458 E 100-17420-5021 80.30 FAC - CUSTODIAL SUPP 6/7/2019 276520W317093 E 100-17420-5021 2,393.21 FAC - CUSTODIAL SUPP 6/7/2019 276520W317093-2 E 100-17420-5021 45.59 FAC - CUSTODIAL SUPP 6/7/2019 276520W318919 E 100-17420-5021 4,959.29 FAC - CUSTODIAL SUPP 6/12/2019 276616W315472 E 100-17420-5021 2,605.93 FAC - CUSTODIAL SUPP COMCAST CABLE COMMUNICATION IN6/7/2019 2765218155 20 044 0252494 E 100-17240-5021 37.32 MONTHLY CABLE SERVICE FOR MAY 31 - JUN 30, 6/7/2019 2765218155 20 044 0252502 E 100-17310-5001 23.72 CABLE MAY 20 - JUNE 19, 2019 CORP YARD 6/7/2019 2765218155 20 044 0252502 E 100-17410-5001 23.72 CABLE MAY 20 - JUNE 19, 2019 CORP YARD 6/12/2019 2766178155 20 044 0252494 E 100-17240-5021 37.32 MONTHLY CABLE BILL FOR TERRABAY BUILDING CONSTANT CONTACT, INC. 6/5/2019 276476CC394455 E 100-17110-5050 195.00 GM: E-MARKETING MONTHLY SERVICE CORNERSTONE HOME DESIGN 6/7/2019 276591CC394837 E 100-17276-5061 936.27 AH: MAGNOLIA OPER SUPPLIES COSTCO 6/5/2019 276476CC394780 E 100-17260-5021 41.37 EO- EVENT SUPPLIES 6/5/2019 276476CC394780 E 100-17260-5050 200.00 EO- EVENT SUPPLIES 6/7/2019 276591cc395092 E 100-17999-5999 274.71 DG- PROGRAM SUPPLIES/LS 6/12/2019 276682CC394993 E 100-17275-5021 375.91 KM-SUMMER CAMP PROGRAM SUPLIES Wednesday, June 19, 2019 Page 18 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION COSTCO 6/12/2019 276682CC394994 E 100-17275-5021 327.21 KM-SUMER CAMP PROGRAM SUPPLIES 6/12/2019 276682cc395016 E 100-17275-5021 176.51 DD- PROGRAM SUPPLIES 6/12/2019 276682cc395024 E 100-17275-5021 800.98 DD- PROGRAM SNACK 6/12/2019 276682cc395041 E 100-17275-5021 52.76 CR-PRESCHOOL PICS 6/12/2019 276682CC395046 E 100-17275-5021 281.58 CR-PROGRAM SNACK CRAIGSLIST 6/12/2019 276682CC394991 E 100-17275-5033 75.00 KM JOB POSTING 6/12/2019 276682CC394996 E 100-17275-5033 75.00 KM- JOB POSTING CYPRESS SECURITY PRODUCTS 6/5/2019 276476CC393114 E 100-17420-5050 293.11 AH: CITY FAC SUPPLIES DEA SECURITY SYSTEMS CO INC 6/7/2019 276531C052220191 E 100-17410-5005 697.00 SERVICE REPAIR @ CITY HALL 6/7/2019 276531C053120191 E 100-17410-5005 370.00 SERVICE REPAIR @ CITY HALL DENALECT ALARM 6/7/2019 276532DEC18-FEB19 E 100-17410-5005 1,884.00 QUARTERLY ALARM - (1ST QTR - DEC18/JAN/2019 DISCOUNT SCHOOL SUPPLY 6/12/2019 276623W36072720102 E 100-17275-5021 571.39 PROGRAM SUPPLIES 6/12/2019 276623W360727270102 E 100-17275-5021 222.59 PROGRAM SUPPLIES 6/12/2019 276623W3611158010 E 100-17275-5021 935.57 PROGRAM SUPPLIES EVENTBRITE 6/5/2019 276476CC394464 E 100-17320-5005 15.00 GM: TURF MAINT TRAINING - MEDIATI 6/5/2019 276476CC394466 E 100-17320-5005 25.00 GM: TURF MAINT TRAINING - MAGGIOLO 6/5/2019 276476CC394467 E 100-17320-5005 25.00 GM: TURF MAINT TRAINING - RICHARDSON 6/5/2019 276476CC394468 E 100-17320-5005 25.00 GM: TURF MAINT TRAINING - CONTRERAS EWING IRRIGATION PRODUCTS INC 6/7/2019 2765387427137 E 234-17530-5050 342.51 PARKS DIV - OPER SUPP 6/7/2019 2765387467560 E 234-17530-5050 745.54 PARKS DIV - OPER SUPP FACEBOOK 6/5/2019 276476CC394458 E 100-17320-5005 25.26 GM: URBAN FOREST MASTER PLAN AD FASTRAK 6/5/2019 276476CC393529 E 100-17410-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC393529 E 100-17310-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC393533 E 100-17410-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC393533 E 100-17310-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC394443 E 100-17310-5001 10.00 DB - CORP YARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC394443 E 100-17410-5001 10.00 DB - CORP YARD FASTRAK ACCT PAYMENT 6/7/2019 276591CC394432 E 100-17310-5001 10.00 DB: CORP YARK FASTRAK ACCT PAYMENT 6/7/2019 276591CC394432 E 100-17410-5001 10.00 DB: CORP YARK FASTRAK ACCT PAYMENT 6/7/2019 276591CC394478 E 100-17310-5001 6.25 DB - CORP YARD FASTRAK ACCT PAYMENT 6/7/2019 276591CC394478 E 100-17410-5001 6.25 DB - CORP YARD FASTRAK ACCT PAYMENT GLOBAL INDUSTRIAL 6/12/2019 276682CC395007 E 100-17320-5050 1,035.58 BC: PARKS DIV - SUPPLIES Wednesday, June 19, 2019 Page 19 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION HOUSE OF COLOR SSF 6/7/2019 276550112984 E 100-17971-5061 142.28 MAG & FIRE STATION 63 -PAINT SUPPLIES HUB INTERNATIONAL INSUR SVCS 6/7/2019 276551HubInsMay19 E 100-17210-5004 2,779.60 INSURANCE PAYMENT FOR FACILITY RENTALS FO INTL SOC ARBORICULTURE 6/5/2019 276476CC394818 E 100-17310-5021 185.00 JR: CHAPTER MEMBERSHIP J. MACK ENTERPRISES, INC. 6/12/2019 2766293627 E 100-17320-5050 86.76 PARKS DIV - OPER SUPP K-119 OF CALIFORNIA 6/7/2019 27655377185 E 100-17340-5050 8.54 PARKS DIV - OPER SUPP KIDS CARPENTRY 6/14/2019 27670606/24-06/28/19 E 100-17275-5061 2,500.00 CARPENTRY KIDS CAMP LAKESHORE LEARNING MATERIALS 6/7/2019 2765592785960519 E 100-17275-5021 2,179.54 BACKPACK STORAGE CART FOR CHILDCARE PROG LASER QUEST 6/12/2019 276682cc395034 E 100-17275-5001 90.00 DD TEEN CAMP FIELD TRIP/LASER QUEST LOWE'S CREDIT SERVICES 6/5/2019 27643118641 E 100-17970-5061 -20.64 PARKS DIV - OPER SUPP 6/5/2019 27643143113 E 100-17320-5050 -24.06 PARKS DIV - OPER SUPP 6/5/2019 276431902433 E 100-17320-5050 29.82 PARKS DIV - OPER SUPP 6/5/2019 276431903129 E 100-17320-5050 24.06 PARKS DIV - OPER SUPP 6/5/2019 276431903689 E 100-17970-5061 30.93 PARKS DIV - OPER SUPP 6/5/2019 276431921290 E 100-17970-5061 139.37 PARKS DIV - OPER SUPP 6/5/2019 276431921783 E 100-17276-5061 123.54 PARKS DIV - OPER SUPP 6/5/2019 276431921828 E 100-17970-5061 309.68 PARKS DIV - OPER SUPP 6/5/2019 276476CC394825 E 100-17970-5061 836.42 JR: PARKS DIV - SUPPLIES 6/7/2019 276560902260 E 100-17420-5050 2.65 CITY FAC - OPER SUPP 6/7/2019 276560902277 E 100-17420-5050 129.29 CITY FAC - OPER SUPP 6/7/2019 276560902941 E 100-17420-5050 34.07 CITY FAC - OPER SUPP 6/7/2019 276560903390 E 100-17420-5050 6.35 CITY FAC - OPER SUPP 6/7/2019 276560909058 E 100-17420-5050 16.51 CITY FAC - OPER SUPP 6/7/2019 276560909447 E 100-17971-5061 257.25 CITY FAC - OPER SUPP 6/7/2019 276560910037 E 100-17971-5061 54.45 CITY FAC - OPER SUPP 6/7/2019 276560911018 E 100-17971-5061 115.02 CITY FAC - OPER SUPP 6/7/2019 276560911909 E 100-17971-5061 161.91 CITY FAC - OPER SUPP 6/7/2019 276560929239 E 100-17971-5061 54.29 CITY FAC - OPER SUPP 6/7/2019 276560929871 E 100-17420-5050 8.56 CITY FAC - OPER SUPP 6/12/2019 27663318733 E 100-17420-5050 -12.31 CITY FAC - OPER SUPPLIES 6/12/2019 276633902081 E 100-17420-5050 4.33 CITY FAC - OPER SUPP 6/12/2019 276633902203 E 100-17971-5061 236.86 CITY FAC - OPER SUPP 6/12/2019 276633902679 E 100-17320-5050 85.31 PARKS DIV - OPER SUPP Wednesday, June 19, 2019 Page 20 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION LOWE'S CREDIT SERVICES 6/12/2019 276633902861 E 100-17320-5050 28.24 PARKS DIV - OPER SUPP 6/12/2019 276633902881 E 100-17340-5050 20.64 PARKS DIV - OPER SUPP 6/12/2019 276682CC395291 E 100-17230-5022 4.33 DS -POOL SUPPLIES MARSHALLS 6/12/2019 276682cc395115 E 100-17275-5021 16.30 LA-THEME DAY SUPPLIES MICHAEL'S 6/12/2019 276682cc395043 E 100-17275-5021 31.98 CR-PROGRAM SUPPLIES 6/12/2019 276682cc395048 E 100-17275-5021 9.48 CR-PROGRAM SUPPLIES 6/12/2019 276682cc395062 E 100-17275-5021 23.73 CR-PROGRAM SUPPLIES 6/12/2019 276682cc395064 E 100-17275-5021 29.34 EE-PROGRAM SUPPLIES 6/12/2019 276682cc395068 E 100-17275-5021 112.52 EE- PROGRAM SUPPLIES 6/12/2019 276682cc395076 E 100-17275-5021 38.10 EE- PROGRAM SUPPLIES 6/12/2019 276682cc395119 E 100-17275-5021 76.10 KJC PROGRAM SUPPLIES 6/12/2019 276682cc95101 E 100-17275-5021 25.98 DG WB PROGRAM SUPPLIES MOST DEPENDABLE FOUNTAINS, INC6/5/2019 276476CC394858 E 100-17320-5050 430.11 BC: PARKS SUPPLIES NEOPOST USA INC 6/12/2019 27664415752106 E 100-17110-5027 5.33 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 100-17310-5027 0.17 MAIL MACHINE SUPPLIES-SURE SEAL OMEGA ENGRAVING 6/7/2019 276591CC394803 E 100-17210-5050 612.20 MP: STAFF NAME P&R BADGES 6/7/2019 276591CC394807 E 100-17210-5050 10.57 MP: STAFF NAME P&R BADGES OTIS ELEVATOR COMPANY 6/12/2019 276651101000490436 E 100-17420-5050 -691.17 CITY FAC - ELEVATOR REPAIR 6/12/2019 276651SJ21979001 E 100-17971-5061 5,163.00 ELEVATOR REPAIR - MSB 6/12/2019 276651SJ21979002 E 100-17971-5061 5,163.00 ELEVATOR REPAIR - MSB PACIFIC DOOR AND CLOSER 6/7/2019 276591CC395036 E 100-17420-5050 124.78 BC: CITY FAC - SUPPLIES PARKMOBILE, LLC 6/7/2019 276591CC395000 E 100-17110-5031 5.65 MP: PARKING FOR MMANC CONFERENCE 5/16/1 PARTY CITY 6/5/2019 276476CC394785 E 100-17260-5021 53.65 EO- EVENT SUPPLIES PAYPAL 6/7/2019 276591CC394808 E 100-17210-5031 90.00 MP: STATE OF CITY LUNCH - PATEA, RANALS 6/12/2019 276682CC394795 E 100-17210-5021 35.00 AD - SKYLINE COLLEGE CAREER FAIR 6/12/2019 276682cc395030 E 100-17275-5001 50.00 DD TEEN CAMP/PINBALL MUSEUM 6/12/2019 276682CC395281 E 100-17260-5031 99.00 DS - CPRS GOLF TOURNAMENT FOR 3 REC STAFF 6/12/2019 276682CC395281 E 100-17250-5021 99.00 DS - CPRS GOLF TOURNAMENT FOR 3 REC STAFF 6/12/2019 276682CC395281 E 100-17230-5031 198.00 DS - CPRS GOLF TOURNAMENT FOR 3 REC STAFF PAYPAL-CPRS DISTRICT 4 6/7/2019 276591cc395002 E 100-17310-5031 300.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL 6/7/2019 276591cc395002 E 100-17275-5031 315.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL 6/7/2019 276591cc395002 E 100-17260-5031 150.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL Wednesday, June 19, 2019 Page 21 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION PAYPAL-CPRS DISTRICT 4 6/7/2019 276591cc395002 E 100-17240-5031 290.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL 6/7/2019 276591cc395002 E 100-17230-5031 480.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL 6/7/2019 276591cc395002 E 100-17276-5031 165.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL 6/7/2019 276591cc395002 E 100-17111-5031 455.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL 6/7/2019 276591cc395002 E 100-17210-5031 475.00 DS-CPRS ANNUAL DUES - DEPARTMENT TOTAL PENINSULA SPORTS OFFICIALS 6/12/2019 276657101960 E 100-17240-5001 687.00 UMPIRE LEAGUE FEES FOR SPORTS PROGRAMS PET CLUB 6/12/2019 276682cc395054 E 100-17275-5021 21.70 CR- PROGRAM SUPPLIES PLAN-IT INTERACTIVE, INC. 6/12/2019 27666135129 E 100-17275-5061 2,700.00 PETTING ZOO PRODUCTIVE PRINTING & GRAPHICS6/5/2019 27644233544 E 100-17240-5021 81.94 K-2 BASKETBALL FLYERS 6/5/2019 27644233560 E 100-17240-5021 81.94 MIDDLE SCHOOL SPRING SPORTS FLYERS ROCKY MOUNTAIN SUNSCREEN 6/12/2019 276682cc395113 E 100-17275-5021 775.37 LA SUNSCREEN SAFEWAY STORE 6/5/2019 276476CC391776 E 100-17410-5020 20.40 MG: COFFEE FOR CORPYARD FRONT OFFICE 6/12/2019 276682CC394806 E 100-17110-5021 17.05 AD - STAFF MEEING LUNCH FOR 18 PEOPLE 6/12/2019 276682CC394900 E 100-17110-5050 32.76 AD - EVENT SUPPLIES 6/12/2019 276682CC395245 E 100-17276-5021 78.51 KC - SENIOR EVENT SUPPLIES SAN JOSE GIANTS 6/12/2019 276682cc395035 E 100-17275-5001 128.00 DD- TEEN CAMP FIELDTRIP/SAN JOSE GIANTS SHERATON 6/12/2019 276682cc394985 E 100-17110-5050 449.68 SR-CPRS CONFERENCE HOTEL CHARGES: RH SMART & FINAL STORES LLC 6/7/2019 276591CC394801 E 100-17310-5020 51.96 MP: OFFICE SUPPLIES 6/12/2019 276673033007 E 100-17275-5021 84.93 SPRING CAMP SUPPLIES 6/12/2019 276682cc395038 E 100-17275-5021 153.51 DD- PROGRAM SUPPLIES 6/12/2019 276682cc395056 E 100-17275-5021 53.17 CR-PONDO SNACK SUPPLIES 6/12/2019 276682cc395090 E 100-17999-5999 37.10 DG PROGRAM SUPPLIES 6/12/2019 276682cc395109 E 100-17275-5021 202.46 DG- SB/SNACK SUPPLIES 6/12/2019 276682cc395116 E 100-17275-5021 34.94 DD PROGRAM SUPPLIES SOUTH CITY LUMBER AND SUPPLY 6/5/2019 276455974031 E 100-17420-5050 -23.91 CITY FAC - OPER SUPP 6/5/2019 276455974904 E 100-17320-5050 6.18 PARKS DIV - OPER SUPP 6/5/2019 276455974906 E 100-17320-5050 80.52 PARKS DIV - OPER SUPP 6/5/2019 276455974907 E 100-17320-5050 19.73 OMP BLEACHERS - OPER SUPP 6/5/2019 276455974981 E 100-17320-5050 24.02 PARKS DIV - OPER SUPP 6/5/2019 276455975013 E 100-17320-5050 29.56 PARKS DIV - OPER SUPP 6/5/2019 276455975024 E 100-17276-5061 17.37 PARKS DIV - OPER SUPP 6/5/2019 276455975199 E 100-17320-5050 18.20 PARKS DIV - OPER SUPP Wednesday, June 19, 2019 Page 22 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 6/5/2019 276455975334 E 100-17320-5050 6.54 PARKS DIV - OPER SUPP 6/5/2019 276455975694 E 100-17320-5050 27.36 PARKS DIV - OPER SUPP 6/5/2019 276455975853 E 100-17320-5050 28.35 PARKS DIV - OPER SUPP 6/7/2019 276576974376 E 100-17420-5050 19.64 CITY FAC - OPER SUPP 6/7/2019 276576974393 E 100-17420-5050 14.28 CITY FAC - OPER SUPP 6/7/2019 276576974416 E 100-17420-5050 8.73 CITY FAC - OPER SUPP 6/7/2019 276576974432 E 100-17420-5050 9.81 CITY FAC - OPER SUPP 6/7/2019 276576974536 E 100-17420-5050 35.62 CITY FAC - OPER SUPP 6/7/2019 276576974762 E 100-17420-5050 14.19 CITY FAC - OPER SUPP 6/7/2019 276576974807 E 100-17971-5061 33.26 CITY FAC - OPER SUPP 6/7/2019 276576974877 E 100-17420-5050 7.09 CITY FAC - OPER SUPP 6/7/2019 276576974881 E 100-17420-5050 2.71 CITY FAC - OPER SUPP 6/7/2019 276576974972 E 100-17420-5050 45.16 CITY FAC - OPER SUPP 6/7/2019 276576975179 E 100-17420-5050 26.53 CITY FAC - OPER SUPP 6/7/2019 276576975217 E 100-17420-5050 8.72 CITY FAC - OPER SUPP 6/7/2019 276576975325 E 100-17420-5050 7.51 CITY FAC - OPER SUPP 6/7/2019 276576975360 E 100-17420-5050 8.73 CITY FAC - OPER SUPP 6/7/2019 276576975475 E 100-17420-5050 7.09 CITY FAC - OPER SUPP 6/7/2019 276576975677 E 100-17420-5050 20.50 CITY FAC - OPER SUPP 6/7/2019 276576975817 E 100-17420-5050 5.22 CITY FAC - OPER SUPP 6/7/2019 276576975839 E 100-17420-5050 10.78 CITY FAC - OPER SUPP 6/7/2019 276576975955 E 100-17420-5050 16.35 CITY FAC - OPER SUPP 6/7/2019 276576976026 E 100-17420-5050 16.35 CITY FAC - OPER SUPP 6/7/2019 276576976258 E 100-17420-5050 54.61 CITY FAC - OPER SUPP 6/7/2019 276576976317 E 100-17420-5050 19.84 CITY FAC - OPER SUPP 6/7/2019 276576976328 E 100-17420-5050 4.69 CITY FAC - OPER SUPP 6/7/2019 276576976361 E 100-17420-5050 42.04 CITY FAC - OPER SUPP 6/7/2019 276576976450 E 100-17420-5050 21.25 CITY FAC - OPER SUPP 6/7/2019 276576976479 E 100-17420-5050 6.43 CITY FAC - OPER SUPP 6/12/2019 276676975942 E 100-17320-5050 36.46 PARKS DIV - OPER SUPP 6/12/2019 276676976452 E 100-17320-5050 15.27 PARKS DIV - OPER SUPP 6/12/2019 276676976537 E 100-17320-5050 29.37 PARKS DIV - OPER SUPP Wednesday, June 19, 2019 Page 23 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION SOUTH CITY LUMBER AND SUPPLY 6/12/2019 276676976689 E 100-17320-5050 21.71 PARKS DIV - OPER SUPP 6/12/2019 276676976694 E 100-17320-5050 -0.55 PARKS DIV - OPER SUPP SOUTH CITY OPTOMETRY 6/12/2019 276677110 E 232-17532-5034 279.00 SAFETY GLASSES FOR D. LOUIE 6/12/2019 276677111 E 100-17310-5034 407.00 SAFETY GLASSES FOR A.PATRICK & J.GANNON SPECIALTY'S CAFE & BAKERY 6/5/2019 276476CC394593 E 100-17310-5039 114.08 YM-GROUNDSPERSON PERFORMANCE EXERCISE- STAPLES BUSINESS ADVANTAGE 6/14/2019 2767218054554831 E 100-17275-5021 1,719.00 OFFICE SUPPLIES FOR CHILDCARE DIVISION AND S 6/14/2019 2767218054554831 E 100-17240-5020 65.73 OFFICE SUPPLIES FOR CHILDCARE DIVISION AND S STAPLES CREDIT PLAN 6/5/2019 276476CC394276 E 100-17250-5021 63.29 MM OFFICE SUPPLIES 6/7/2019 276591cc395098 E 100-17275-5021 225.60 DG- PROGRAM SUPPLIES 6/7/2019 276591cc395106 E 100-17275-5021 40.40 DG SB/PROGRAM SUPLIES 6/12/2019 276682cc394989 E 100-17275-5021 98.26 KM- PROGRAM SUPPLIES 6/12/2019 276682CC395238 E 100-17276-5031 194.48 KC -SENIOR CENTER OFFICE SUPPLIES 6/12/2019 276682CC395247 E 100-17276-5020 203.47 KC - SENIOR OFFICE SUPPLIES SUNDANCE CATALOG 6/12/2019 276682CC395340 E 100-17276-5021 190.90 KC - INVALID CREDIT CARD CHARGE TARGET 6/5/2019 276476CC394585 E 100-17240-5021 43.02 BS - TERRABAY STORAGE SUPPLIES 6/12/2019 276682CC394809 E 100-17210-5021 11.95 AD - UTILITY TUB TARGET SPECIALTY 6/7/2019 276591CC395004 E 100-17310-5033 276.00 BC: PARKS DIV - SUPPLIES 6/7/2019 276591CC395006 E 100-17320-5050 313.37 BC: PARKS DIV - SUPPLIES 6/12/2019 276682CC395267 E 100-17320-5050 28.98 BC: PARKS DIV - SUPPLIES TEACHERS PAY TEACHERS 6/12/2019 276682cc395075 E 100-17275-5021 8.00 EE PROGRAM SUPPLIES 6/12/2019 276682cc395077 E 100-17275-5021 2.00 EE- PROGRAM SUPPLIES THE ACTIVE NETWORK INC 6/5/2019 276465CL499215 E 100-17210-5050 0.10 CLASS REGISTRATION PROCESSING FEES TOM DUFFY FLOORING SSF 6/7/2019 276591CC394838 E 100-17971-5061 109.25 AH: MAGNOLIA OPER SUPPLIES UC DAVIS AG & NATURAL RESOURCE6/5/2019 276476CC394460 E 100-17320-5005 240.00 GM: ARBORIST TRAINING - J. RICHARDSON 6/5/2019 276476CC394461 E 100-17320-5005 240.00 GM: ARBORIST TRAINING - G.MEDIATI ULISESS CATERING SERVICES 6/5/2019 27647705/06/2019 E 100-17111-5021 1,065.18 RECEPTION FOR QUILT SHOW (75 GUESTS) UNITED SITE SERVICES OF CA 6/5/2019 276479114-8378751 E 100-17320-5001 118.13 PK - RESTROOMS @ PONDEROSA FIELD 6/5/2019 276479114-8378752 E 100-17320-5001 118.13 PK - RESTROOMS @ PARADISE FIELD 6/5/2019 276479114-8398537 E 100-17320-5001 127.32 PK - RESTROOMS @ SOUTHWOOD FIELD W.W. GRAINGER INC. 6/5/2019 2764859165312407 E 100-17320-5005 3,501.03 LIGHTING SUPPLIES @ TERRABAY FIELD 6/7/2019 2765959160037546 E 100-17420-5050 36.43 OPERATING SUPPLIES WESTERN EXTERMINATOR CO 6/7/2019 2765967027657 E 100-17420-5050 499.00 FIRE STATION 61 - PEST CONTROL Wednesday, June 19, 2019 Page 24 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PARKS & RECREATION ZIPRECRUITER INC 6/12/2019 276682CC394995 E 100-17275-5033 249.00 KM-JOB POSTING ZORBA PIZZA & DELI 6/12/2019 276682CC394802 E 100-17110-5021 222.08 AD - STAFF MEETING LUNCH FOR 18 PEOPLE Payments issued for PARKS & RECREATION $142,685.83 POLICE ADAM PLANK 6/5/2019 276476CC394510 E 100-12720-5021 31.10 AP - CASE #19-2433 OIS 4/21 ALAMEDA COUNTY SHERIFF'S OFC 6/7/2019 27649806/17/19-06/28/19 E 100-12720-5033 632.00 BASIC SWAT TRAINING - C.GALINDO ALCOHOLIC BEVERAGE CONTROL 6/12/2019 27660307/09-/19-07/11/19 E 100-12210-5033 650.00 ABC TRAINING CONFERENCE - 2 PEOPLE AMAZON MKTPLACE 6/5/2019 276476cc394798 E 100-12110-5045 179.80 DW- ECD/MONITOR-PEG CHANNEL SUPPLIES-PD AMAZON.COM 6/5/2019 276476CC394513 E 100-12110-5020 239.01 AR - EVIDENCE SUPPLIES AMERICAN MESSAGING SERVICES 6/7/2019 276504M7175147TF E 100-12410-5071 19.38 PAGER SERVICE - PD & WQCP BOB JR'S TOWING INC 6/5/2019 27641331965 E 100-12720-5051 285.00 TOWING SERVICES 6/5/2019 27641332182 E 100-12720-5051 225.00 EVIDENCE TOW 6/5/2019 27641332266 E 100-12720-5051 1,012.50 EVIDENCE TOW 6/5/2019 27641332267 E 100-12720-5051 822.50 SSF PD CAR ACCIDENT TOW CALIFORNIA POLICE CHIEFS ASSOC6/7/2019 27651612479 E 100-12110-5031 145.00 CA POLICE CHIEF MEMBERSHIP RENEWAL - REME 6/7/2019 27651612706 E 100-12110-5031 145.00 CA POLICE CHIEF ASSOC - S.CAMPBELL 6/7/2019 27651612820 E 100-12110-5031 1,852.00 CA POLICE CHIEF MEMBERSHIP RENEWAL - J.AZZ COSTCO 6/5/2019 276476CC 394598 E 100-12110-5061 86.96 RC CC - PIZZAS FOR YOUTH ACADEMY GRADUATI 6/5/2019 276476CC394597 E 100-12110-5061 18.99 RC CC - YOUTH ACADEMY SNACKS COUNTY OF SAN MATEO SHERIFF'S 6/5/2019 276418PS-INV103069 E 100-12720-5033 356.23 COYOTE PT RANGE FEE - M.REMEDIOS COURTESY TOW 6/7/2019 27652613837 E 100-12720-5001 260.00 EVIDENCE TOW CASE 19-502 D&M POLYGRAPH 6/7/2019 27652905/14/2019 E 100-12410-5033 300.00 PRE-EMPLOYMEN POLYGRAPH - GINA TASSONE EXTENDED STAY AMERICA 6/5/2019 276476CC 394586 E 100-12720-5033 431.34 LS CC - TRAINING/HOTEL STAY (F.MURPHY) GOVERNORS HIGHWAY SAFETY ASSOC6/5/2019 276476CC 394571 E 100-12999-5999 1,150.00 KW CC - 2019 GHSA ANNUAL MTG REGISTRATION HENRY VELEZ 6/5/2019 27648204/22/19-05/03/19 E 100-12720-5033 623.22 HV - IMPACT WEAPONS INSTRUCTOR REIMB H.VE HOLIDAY INN EXPRESS 6/5/2019 276476CC 394574 E 100-12720-5033 546.25 LS CC - IMPACT WEAPONS INSTRUCTOR (N.MICHE 6/5/2019 276476CC 394579 E 100-12720-5033 489.25 LS CC - IMPACT WEAPONS INSTR. (H.VELEZ) 6/5/2019 276476CC 394587 E 100-12720-5033 201.60 LS CC - ARIDE TRAINING (M.ZANDER) 6/5/2019 276476CC394580 E 100-12720-5033 546.25 LS CC - IMPACT WEAPONS TRAINING (D.FINNEGA 6/5/2019 276476CC394583 E 100-12720-5033 546.25 LS CC - IMPACT WEAPONS TRAINING (FINNEGAN) 6/5/2019 276476CC394584 E 100-12720-5033 546.25 LS CC - IMPACT WEAPONS INSTRUCTOR (MICHELS Wednesday, June 19, 2019 Page 25 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco POLICE HOT JUNIOR CO. 6/7/2019 276549305 E 100-12110-5020 317.00 GATEPATH ACADEMY SHIRTS KETCH ALL COMPANY 6/5/2019 276476CC 394588 E 100-12720-5051 288.04 LS CC - 4FT DOG POLES KIM TURNER LLC 6/5/2019 276476CC 394582 E 100-12410-5033 125.00 LS CC - TRAINING (B.CHAPMAN) LAURA SOTO 6/12/2019 27667405/16/19 LS E 100-12110-5061 455.87 LS - TUITION REIMB FOR 2019 SPRING VIRTUAL C NAPA VALLEY COLLEGE 6/5/2019 27643509/09/2019 E 100-12720-5033 182.00 FIELD TRAINING OFFICER UPDATE FOR 09-09-19 - NEOPOST USA INC 6/12/2019 27664415752106 E 100-12310-5027 1.86 MAIL MACHINE SUPPLIES-SURE SEAL ORION SAFETY PRODUCTS 6/12/2019 27665000285161 E 100-12720-5020 2,193.87 FLARES FOR PATROL & TRAFFIC PET FOOD EXPRESS 6/12/2019 27665905/17/19 MM E 100-12720-5061 226.91 K9 FOOD - MAHON 6/12/2019 276659176197 E 100-12720-5061 178.00 VET EXPENSE FOR DIESEL 6/12/2019 2766595/24/19 SM E 100-12720-5061 163.83 K9 FOOD - MILLER PRODUCTIVE PRINTING & GRAPHICS6/5/2019 27644233775 E 100-12110-5020 262.20 WARRANT ENVELOPES READYREFRESH 6/5/2019 27644419E5709746001 E 100-12720-5051 187.86 WATER COOLER RENTAL RONALD M CARLINO 6/5/2019 27641505/21/2019 RC E 100-12110-5033 888.78 TUITION REIMB FOR R.CARLINO - 2019 SPRING VI SAFEWAY STORE 6/5/2019 276476CC 394563 E 100-12110-5031 25.22 MS - PD HOSTING REFRESHMENTS SAN DIEGO POLICE EQUIP. CO.INC6/12/2019 276669637785 E 100-12720-5021 3,125.04 HANDGUN AMMUNITION SMART & FINAL STORES LLC 6/5/2019 276476CC 394595 E 100-12110-5061 50.94 RC CC - YOUTH ACADEMY SNACKS 6/5/2019 276476CC 394596 E 100-12110-5061 26.43 RC CC - YOUTH ACADEMY UTENSILS & WATER SOUTH BAY REGIONAL PUBLIC SAFE6/12/2019 276675122407 REC E 100-12720-5033 129.00 MOTORCYCLE BASIC TRAINING - PAPPAS SPECIALTY'S CAFE & BAKERY 6/5/2019 276476CC 394566 E 100-12110-5061 179.07 MS - WORKING STAFF MTG (12 PPL) SPRINGHILL SUITES 6/5/2019 276476CC394508 E 100-12210-5034 194.68 LD - CLEARS HOTEL STAY L.DINAPOLI STAPLES CREDIT PLAN 6/5/2019 276476CC 394565 E 100-12110-5020 63.89 MS - GENERAL OFFICE SUPPLIES 6/5/2019 276476CC 394568 E 100-12110-5020 76.46 KW CC - CASE 19-2433 USB FOR OIS VIDEOS 6/5/2019 276476CC394512 E 100-12110-5020 81.88 AR - EVIDENCE SUPPLIES TARGET 6/5/2019 276476CC394515 E 100-12110-5020 147.73 AR - EVIDENCE SUPPLIES UC HASTINGS PARKING GARAGE 6/5/2019 276476CC394511 E 100-12720-5061 18.00 AP - UC HASTINGS PARKING GARAGE Payments issued for POLICE $21,930.44 PUBLIC WORKS AIRGAS USA, LLC 6/7/2019 2764969089202422 E 710-13922-5051 92.35 WELDING GAS RESTOCK 6/7/2019 2764969961865629 E 781-13610-5028 26.25 RENTCYL IND SMALL PROPANE AIRPORT AUTO PARTS INC 6/7/2019 276497404031 E 781-13610-5021 44.37 GARAGE STOCK VEH #605 ALL INDUSTRIAL ELECTRIC SUPPLY6/7/2019 2764995206824 E 100-13460-5021 649.87 STREET LIGHT MAINTENANCE OPERATING Wednesday, June 19, 2019 Page 26 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS ALL STAR GLASS 6/7/2019 276500WSF093237 E 781-13610-5001 485.96 GARAGE OP VEH #125 ALPHA ANALYTICAL LABORATORIES 6/7/2019 2765019053553-MD_SSF E 710-13951-5005 80.00 FY 2018-2019 ANALYTICAL SERVICES 6/7/2019 2765019053661-MD_SSF E 710-13951-5005 3,283.00 FY 2018-2019 ANALYTICAL SERVICES 6/7/2019 2765019053673-MD_SSF E 710-13951-5005 163.00 FY 2018-2019 ANALYTICAL SERVICES 6/12/2019 2766049053957-MD_SSF E 710-13953-5004 241.00 FY 2018-2019 ANALYTICAL SERVICES 6/12/2019 2766049054069-MD_SSF E 710-13953-5004 201.00 FY 2018-2019 ANALYTICAL SERVICES AMANDA GONZALEZ 6/7/2019 27654403/28/2019 E 100-13520-5034 145.67 REIMBURSEMENT FOR SAFETY SUPPLIES /SOCKS / AMAZON MKTPLACE 6/5/2019 276476CC391526 E 100-13410-5020 7.17 MG: PW OFFICE SUPPLIES 6/5/2019 276476CC391782 E 781-13610-5021 24.95 MG: GARAGE - SUPPLIES 6/5/2019 276476CC391786 E 781-13610-5021 17.96 MG: GARAGE SUPPLIES 6/5/2019 276476CC394387 E 710-13910-5051 24.46 BS OPERATING SUPPLIES 6/5/2019 276476CC394388 E 710-13910-5051 16.95 BS OPERATING SUPPLIES 6/5/2019 276476CC394390 E 710-13953-5021 23.98 BS OPERATING SUPPLIES 6/5/2019 276476CC394391 E 710-13910-5051 147.49 BS OPERATING SUPPLIES 6/5/2019 276476CC394392 E 710-13910-5051 158.19 BS OPERATING SUPPLIES 6/5/2019 276476CC394395 E 710-13910-5051 178.81 BS SAFETY SUPPLIES 6/5/2019 276476CC394396 E 710-13910-5051 207.56 BS CREDIT CARD PURCHASE SCADA COMPUTER VI 6/5/2019 276476CC394420 E 100-13410-5031 32.50 MM: GARAGE SUPPLY 6/5/2019 276476CC394420 E 781-13610-5031 32.50 MM: GARAGE SUPPLY 6/5/2019 276476CC394420 E 710-13310-5031 32.51 MM: GARAGE SUPPLY 6/5/2019 276476CC394426 E 100-13460-5021 113.21 RC-STREETLIGH MAINT OP SUPPLIES 6/7/2019 276591CC394479 E 100-13410-5020 431.54 DB - CORPYARD ADMIN STANDING DESK 6/7/2019 276591CC394481 E 100-13520-5022 137.01 DB - CODE ENFORCEMNT BOOKS 6/7/2019 276591CC394846 E 710-13310-5020 57.69 MG - IPHONE CASE FOR PW LEADPHONE 6/7/2019 276591CC394882 E 720-13720-5020 63.24 MM-PW IPHONE CASE FOR PARKING TECH 6/7/2019 276591CC394883 E 710-13310-5020 57.69 MM-PW IPHONE CASE FOR PW SENIOR PHONE 6/7/2019 276591CC394884 E 781-13610-5021 26.21 MM-PW SUPPLIES FOR PW MAINT GARAGE SHOP 6/12/2019 276682CC394953 E 781-13610-5021 9.44 PW - SUPPLIES FOR VEH #510 6/12/2019 276682CC394954 E 781-13610-5021 122.58 PW- SUPPLIES FOR MAIN GARAGE STOCK 6/12/2019 276682CC394955 E 781-13610-5021 58.96 PW - SUPPLIES FOR GARAGE SHOP EQUIPMENT AMAZON.COM 6/5/2019 276476CC391769 E 781-13610-5021 84.39 MG: GARAGE SUPPLIES AMERICAN MESSAGING SERVICES 6/7/2019 276504M7175147TF E 710-13910-5071 82.70 PAGER SERVICE - PD & WQCP Wednesday, June 19, 2019 Page 27 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS AMERICAN WATER WORKS ASSN 6/5/2019 276476CC394397 E 710-13910-5021 277.00 BS AMERICAN WATER WORKS ANNUAL MEMBER 6/5/2019 276476CC394403 E 710-13910-5022 436.08 BS BOOKS STAFF DEVELOPMENT APPLIED INDUSTRIAL TECH-CA,LLC6/7/2019 2765067016327466 E 710-13943-5051 109.67 BALL BEARINGS APWA NORCAL CHAPTER 6/5/2019 276476CC394405 E 710-13910-5033 212.00 BS APWA MEMBERSHIP RENEWAL 6/7/2019 276591CC394811 E 100-13410-5061 180.00 EK-REGISTRATION TO 2019 APWA AWARDS 6/7/2019 276591CC394842 E 710-13310-5036 325.00 CB-JOB POSTING FOR PRINCIPAL ENGINEER-PUBLI AQUA HAND WASH AND GAS 6/7/2019 27650705/31/2019 E 781-13610-5001 399.99 CAR WASHES FOR CITY FLEET - MAY 03-28, 2019 AQUADYNE ASSOCIATES 6/7/2019 27650819-027 E 710-13942-5005 4,070.64 REPLACEMENT OF DISSOLVED OXYGEN SENSOR ARAMARK UNIFORM SERVICES 6/7/2019 276509760215016 E 710-13315-5001 115.87 WEEKLY UNIFORM SERVICE 6/7/2019 276509760215016 E 740-13820-5001 115.86 WEEKLY UNIFORM SERVICE 6/7/2019 276509760226480 E 710-13315-5001 146.62 UNIFORMS FOR PW MAINTENANCE 6/7/2019 276509760226480 E 740-13820-5001 146.61 UNIFORMS FOR PW MAINTENANCE 6/7/2019 276509760237877 E 740-13820-5001 38.61 UNIFORMS FOR PW MAINTENANCE 6/7/2019 276509760237877 E 710-13315-5001 38.62 UNIFORMS FOR PW MAINTENANCE 6/7/2019 276509760237879 E 781-13610-5001 7.25 UNIFORMS FOR PW MAINTENANCE 6/7/2019 276509760237880 E 781-13610-5001 39.45 PER FIRE DEPT. TRASH UNIFORMS FOR PW MAIN 6/7/2019 276509760249375 E 740-13820-5001 110.36 WEEKLY UNIFORM SERVICE 6/7/2019 276509760249375 E 710-13315-5001 110.37 WEEKLY UNIFORM SERVICE 6/7/2019 276509760249377 E 781-13610-5001 7.25 WEEKLY UNIFORM SERVICES 6/7/2019 276509760249378 E 781-13610-5001 39.45 GARAGE MAINTENANCE SEAT COVERS & SHOP T 6/12/2019 276605760260744 E 710-13910-5001 156.74 WEEKLY UNIFORM SERVICE 6/12/2019 276605760260745 E 710-13910-5001 171.70 WEEKLY UNIFORM SERVICE 6/12/2019 276605760260748 E 710-13315-5001 38.62 PW MAINTENANCE UNIFORMS 6/12/2019 276605760260748 E 740-13820-5001 38.61 PW MAINTENANCE UNIFORMS 6/12/2019 276605760260750 E 781-13610-5001 7.25 PW MAINT UNIFORMS FOR GARAGE 6/12/2019 276605760260751 E 781-13610-5001 39.45 PW MAINT GARAGE SEAT COVERS & SHOP TOWE ARCO'S AUTO BODY 6/7/2019 276510032126 E 781-13610-5001 900.30 GARAGE OP VEH #31 6/14/2019 276689032550 E 781-13610-5001 3,138.42 GARAGE VEH #4 BAUM HYDRAULICS 6/5/2019 276476CC391332 E 781-13610-5021 663.62 MM: SUPPLIES FOR VEH #636 BAY AREA AIR QUALITY MGMT DIST6/14/2019 276691T102050 E 740-13820-5051 455.00 BAY AREA AIR QUALITY MANG. DISTRICT ANNUAL BAY AREA UPHOLSTERY 6/12/2019 2766078362 E 781-13610-5001 20.00 PW - GARAGE HOOK ON STRAP VEH #0857 BELKORP AG, LLC 6/5/2019 276476CC394422 E 781-13610-5021 423.23 MM-MAINTENANCE OP VEH #275 Wednesday, June 19, 2019 Page 28 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS BLUE LINE TRANSFER INC 6/7/2019 2765130000813247 E 710-13962-5004 62,215.45 BIOSOLIDS (SEWAGE SLUDGE) DISPOSAL 6/7/2019 2765130000823032 E 710-13962-5004 83,503.33 BIOSOLIDS (SEWAGE SLUDGE) DISPOSAL BULBTOWN 6/5/2019 276476CC391334 E 781-13610-5021 27.74 MM: GARAGE SUPPLIES C H BULL CO 6/7/2019 2765151201288 E 710-13922-5051 9,039.35 ALUMINUM TRIPOD CLEANITSUPPLY.COM 6/12/2019 276615INV426224 E 710-13910-5021 82.31 CLEANING SUPPLIES RE-STOCK CLEARLITE TROPHIES 6/7/2019 276591CC394950 E 720-13720-5005 29.23 MG-PW NAMEPLATE FOR DANA ABARCA OF PAR COMCAST CABLE COMMUNICATION IN6/7/2019 2765218155 20 044 0252502 E 710-13310-5001 23.74 CABLE MAY 20 - JUNE 19, 2019 CORP YARD 6/7/2019 2765218155 20 044 0252502 E 710-13315-5001 23.72 CABLE MAY 20 - JUNE 19, 2019 CORP YARD COSTCO 6/7/2019 276591CC394881 E 100-13410-5061 188.64 MG-PW SNACKS & DRINKS CLEAN UP EVENT 40 P COUNTRY FORD TRUCKS 6/5/2019 276476CC391333 E 781-13610-5021 268.53 MM: SUPPLIES FOR VEH #311 COUNTY OF SAN MATEO 6/5/2019 276417CI18-050 E 710-13310-5033 285.00 TRAINING BY SAN MATEO CONSORTIUM 6/7/2019 276525124-18 E 100-13210-5005 13,982.28 REIMBURSEMENT NAVIGABLE SLOUGH FEASIBILIT 6/7/2019 276525131-18 E 100-13210-5005 10,931.46 REIMBURSEMENT NAVIGABLE SLOUGH FEASIBILIT 6/12/2019 276620SM-19-00044 E 710-13922-5050 212.13 SMC MOSQUITO ABATEMENT CSS ENVIRONMENTAL SERVICES INC6/7/2019 2765286551-49 E 250-13510-5005 20,791.00 OP LF MONITORING DEC18-JAN19 CULLIGAN SANTA CLARA 6/12/2019 2766220110198 E 710-13941-5051 202.40 WATER SOFTENER SERVICE CUSTOMINK, LLC 6/5/2019 276476CC391781 E 100-13410-5061 856.68 MG: SHIRTS FOR SPRING 2010 CLEAN UP EVENT CWEA SPECIALTY CONFERENCES 6/12/2019 276682CC395257 E 710-13315-5031 188.00 LL-MEMBERSHIP RENEWAL FOR TOM DONALDSO 6/12/2019 276682CC395260 E 710-13315-5031 188.00 LL-CWEA MEMBERSHIP RENEWAL FOR MARK WIL DANIEL VEIMAU 6/7/2019 27659305/16/2019 E 710-13315-5061 100.00 CHEVRON - FUEL FOR CITY VEHICLE DAVID BOCKHAUS 6/7/2019 27651404/02/19-04/05/19 E 100-13410-5061 597.44 DAVE BOCKHOUSE TRAVEL TO CA LEAGUE OF CITI 6/7/2019 27651404/18/2019 E 100-13410-5031 20.00 CCEA LUNCH REIMBURSEMENT 6/12/2019 27660805/16/2019 E 100-13410-5031 20.00 DB CITY/COUNTY ENGINEERS ASSOC MAY LUNCH 6/12/2019 27660805/29/2019 E 100-13410-5031 110.40 DB - PRINCIPAL ENGINEER PANEL LUNCH (5 PEOP DENALECT ALARM 6/7/2019 276532R8983 E 710-13910-5050 90.00 M654 - QUARTERLY ALARM CHARGE (APR/MAY/J DEPARTMENT OF TRANSPORTATION 6/7/2019 276533SL190713 E 100-13450-5051 15,147.46 SIGNALS &LIGHTING BILLING FROM JAN-MAR201 DIGI-KEY 6/5/2019 276476CC394425 E 100-13450-5021 107.10 RC - SIGNAL MAINTENANCE SUPPLIES DISH NETWORK 6/5/2019 276476CC394404 E 710-13910-5005 120.85 BS DISH NETWORK DYSERT ENVIRONMENTAL INC 6/7/2019 27653514474 E 710-13953-5005 400.00 FY 2018-2019 SAMPLING SERVICES 6/7/2019 27653514475 E 710-13953-5005 245.00 FY 2018-2019 SAMPLING SERVICES 6/7/2019 27653514476 E 710-13953-5005 400.00 FY 2018-2019 SAMPLING SERVICES 6/12/2019 27662414510 E 710-13953-5005 245.00 FY 2018-2019 SAMPLING SERVICES Wednesday, June 19, 2019 Page 29 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS DYSERT ENVIRONMENTAL INC 6/12/2019 27662414511 E 710-13951-5005 302.50 FY 2018-2019 SAMPLING SERVICES 6/12/2019 27662414512 E 710-13951-5005 445.00 FY 2018-2019 SAMPLING SERVICES ERA-A WATERS COMPANY 6/5/2019 276422892798 E 710-13951-5021 1,242.72 FY 2018-2019 LAB SUPPLIES (STANDARDS)-PO LI 6/7/2019 276537892619 E 710-13951-5021 274.24 FY 2018-2019 LAB SUPPLIES (STANDARDS)-PO LI 6/7/2019 276537898075 E 710-13951-5021 228.13 FY 2018-2019 LAB SUPPLIES (STANDARDS)-PO LI 6/7/2019 276537901890 E 710-13951-5021 1,946.50 FY 2018-2019 LAB SUPPLIES (STANDARDS)-PO LI ERGOTRON 6/5/2019 276476CC391336 E 100-13210-5020 53.63 MG: ENGINEERING SUPPLIES EUNEJUNE KIM 6/7/2019 27655704/02/19-04/06/19 E 100-13410-5061 286.97 TRAVEL FOR LEAGUE OF CITIES PW OFFICERS INST 6/7/2019 27655704/18/2019 E 100-13210-5031 20.00 CCEA LUNCH REIMBUREMENT 6/12/2019 27663104/02/19-04/06/19 E 100-13410-5061 246.60 EK - TRAVEL EXPENSE REIMBURSEMENT TO PW O 6/12/2019 27663105/16/2019 E 100-13410-5061 20.00 EK- LUNCH EXPENSE REIMBURSEMENT FOR 5/16/ EXPEDIA SALES 6/5/2019 276476CC393532 E 100-13410-5061 703.11 DB: HOTEL FOR 2019 PW OFFICERS INSTITUTE/EX 6/7/2019 276591CC393527 E 100-13410-5061 703.11 EK: HOTEL FOR 2019 PW OFFICERS INSTITUTE/EX FASTENAL COMPANY 6/7/2019 276539CAS1037055 E 100-13450-5021 69.57 SIGNAL MAINTENANCE 6/7/2019 276539CAS1037231 E 100-13450-5021 7.17 SIGNAL MAINTENANCE 6/7/2019 276539CAS1037244 E 100-13450-5021 143.40 SIGNAL MAINTENANCE 6/7/2019 276539CAS1037706 E 100-13450-5021 150.22 SIGNAL MAINTENANCE 6/7/2019 276539CAS1037715 E 100-13450-5021 30.68 SIGNAL MAINTENANCE OP SUPPLIES FASTRAK 6/5/2019 276476CC393529 E 100-13410-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC393529 E 781-13610-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC393533 E 100-13410-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC393533 E 781-13610-5001 6.25 DB: CORPYARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC394443 E 100-13410-5001 10.00 DB - CORP YARD FASTRAK ACCT PAYMENT 6/5/2019 276476CC394443 E 781-13610-5001 10.00 DB - CORP YARD FASTRAK ACCT PAYMENT 6/7/2019 276591CC394432 E 100-13410-5001 10.00 DB: CORP YARK FASTRAK ACCT PAYMENT 6/7/2019 276591CC394432 E 781-13610-5001 10.00 DB: CORP YARK FASTRAK ACCT PAYMENT 6/7/2019 276591CC394478 E 100-13410-5001 6.25 DB - CORP YARD FASTRAK ACCT PAYMENT 6/7/2019 276591CC394478 E 100-13610-5001 6.25 DB - CORP YARD FASTRAK ACCT PAYMENT FISHER SCIENTIFIC COMPANY, LLC6/12/2019 2766256775669 E 710-13951-5005 1,120.44 REPLACEMENT LAB INSTRUMENTATION OPTICAL FLYERS ENERGY LLC 6/5/2019 276423CFS-1875077 E 781-13610-5001 14,067.47 FUEL CARD TRANSACTIONS 6/5/2019 276423CFS-1906185 E 781-13610-5028 15,608.02 FUEL TRANSACTIONS FOR CITY FLEET 6/14/2019 276702CFS-1938938 E 781-13610-5028 16,582.40 PW FUEL CARD FOR CITY FLEET Wednesday, June 19, 2019 Page 30 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS FULL SOURCE LLC 6/5/2019 276476CC391523 E 710-13315-5034 616.20 MG: PW UNIFORM SHIRTS GOLDEN BAY CONSTRUCTION, INC 6/7/2019 2765439300-1FR E 740-13820-5001 667.53 RETENTION - SIDEWALK RPLCMNT AT FORBES BL 6/7/2019 2765439300-1FR E 100-13420-5001 667.52 RETENTION - SIDEWALK RPLCMNT AT FORBES BL GRANITEROCK COMPANY 6/7/2019 2765451175081 E 100-13411-5021 187.89 STREET MAINT OP SUPPLIES HARRINGTON INDUSTRIAL PLASTIC 6/12/2019 276627003N5569 E 710-13943-5051 743.86 PVC SHOP SUPPLY RESTOCK HARRISON & BONINI 6/5/2019 276427755018 E 710-13943-5051 609.57 STAINLES STEEL HARDWARE SHOP RE-STOCK 6/7/2019 276547756295 E 710-13943-5051 438.25 STAINLESS STEEL FASTENER SHOP RE-STOCK IDEXX DISTRIBUTION, INC. 6/14/2019 2767053047861317 E 710-13951-5021 76.29 LAB SUPPLIES JOBS AVAILABLE INC 6/7/2019 276591CC394827 E 710-13310-5036 273.00 CB-PRINCIPAL ENGINEER RECRUITMENT POSTING JOHN CONRAD 6/7/2019 27652206/04/2019 E 710-13910-5031 125.00 STATE WATER RESOURCES CONTROL BOARD OP I K-119 OF CALIFORNIA 6/12/2019 27663077356 E 710-13922-5051 377.84 MAINTENANCE SUPPLIES - LANDSCAPING EQUIP KAMAN INDUSTRIAL TECHNOLOGIES 6/7/2019 276554A642711 E 710-13943-5051 29.66 V-BELTS 6/7/2019 276554X629689 E 710-13961-5050 7.02 OPERATING SUPPLIES KEN GRADY COMPANY INC 6/7/2019 2765563616 E 710-13961-5051 615.17 REPLACEMENT CHEMICAL DOSING PUMP 6/7/2019 2765563640A E 710-13942-5005 451.29 REPLACEMENT AIR PUMP FOR BIOASSAY TESTING LARRY YAN 6/7/2019 27659905/11/19-05/26/19 E 710-13315-5031 65.77 LARRY YAN STAND-BY MILEAGE - MAY 2019 LEAGUE OF CA CITIES-PENINSULA 6/5/2019 276476CC393531 E 100-13410-5061 575.00 DB: REG FOR 2019 PW OFFICERS INSTITUTE/EXPO 6/7/2019 276591CC393525 E 100-13410-5061 575.00 EK: REG FOR 2019 PW OFFICERS INSTITUTE/EXPO LOWE'S CREDIT SERVICES 6/7/2019 276560902333 E 100-13411-5021 93.94 STREET MAINTENANCE - OP SUPPLIES 6/7/2019 276560902413 E 100-13450-5021 17.18 SIGNAL MAINTENANCE OP SUPPLIES 6/7/2019 276560902477 E 100-13411-5021 56.82 STREET MAINTENANCE OP SUPPLIES 6/7/2019 276560902543 E 100-13450-5021 12.78 SIGNAL MAINTENANCE OP SUPPLIES 6/7/2019 276560903635 E 710-13315-5021 507.76 SEWER MAINTENANCE OP SUPPLIES 6/7/2019 276560903671 E 100-13411-5021 86.71 STREET MAINT OP SUPPLIES 6/12/2019 276633918945 E 710-13922-5050 133.27 REPLACEMENT REFRIGERATOR 6/12/2019 276682CC395244 E 720-13720-5021 72.26 PD - PARKING SUPPLIES MARA SCHEUBER 6/5/2019 27644704/16/2019 E 710-13951-5031 92.00 SCHUEBER - CWEA CERTIFIACTE RENEWAL MARGARET KELLEY 6/7/2019 27655505/29/2019 E 710-13910-5033 47.32 BAYWORK WORKSHOP ON WHEELS MILEAGE~ MARK WILLIAMS 6/7/2019 27659740014153 E 710-13310-5061 27.44 SMART & FINAL - ICE FOR PW SAFETY MEETING O MCC CONTROLS LLC 6/7/2019 276561CD99335397 E 710-13943-5051 8,408.60 FY 2018-2019 SCADA/ELECTRICAL SERVICES MCMASTER-CARR SUPPLY CO 6/5/2019 27643394425101 E 710-13943-5051 220.68 MAINTENANCE SUPPLIES 6/5/2019 27643394642933 E 710-13943-5051 26.06 MAINTENANCE SUPPLIES Wednesday, June 19, 2019 Page 31 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS MCMASTER-CARR SUPPLY CO 6/5/2019 27643394740174 E 710-13943-5051 76.30 MAINTENANCE SUPPLIES 6/12/2019 27663695384793 E 710-13944-5051 922.68 BACKFLOW PREVENTER MAINTENANCE SUPPLIES 6/12/2019 27663696275094 E 710-13961-5051 69.87 MAINTENANCE SUPPLIES 6/12/2019 27663696283117 E 710-13943-5051 202.30 MAINTENANCE SUPPLIES - PLUMBING FITTING RE MOBILE CALIBRATION SERVICES LL6/12/2019 27664019-002758 E 710-13910-5061 213.50 GAS METER CALIBRATION MOSS RUBBER & EQUIPT CORP 6/7/2019 276563CA94-943087 E 710-13315-5034 402.03 SEWER MAINTENANCE RAINWEAR 6/7/2019 276563CA94-943887 E 100-13450-5021 81.14 SIGNAL MAINTENANCE OP SUPPLIES 6/7/2019 276563CA94-944155 E 710-13315-5021 2,895.92 MAINT OP SUPPLIES 6/12/2019 276641CA94-945791 E 710-13315-5021 661.07 PW - MAINTENANCE SUPPLY 6/12/2019 276641CA94-945871 E 710-13315-5021 138.63 PW - SEWER STREETS SUPPLY 6/12/2019 276641CA94-945956 E 710-13315-5031 248.64 PW - SEWER/STREETS MAITENANCE SUPPLIES N1 CRITICAL TECHNOLOGIES, INC 6/7/2019 2765646420-5206 E 710-13930-5051 9,995.28 UNINTERRUPTIBLE POWER SUPPLY REPLACEMEN NEOPOST USA INC 6/12/2019 27664415752106 E 100-13210-5027 0.23 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 710-13310-5027 1.21 MAIL MACHINE SUPPLIES-SURE SEAL 6/12/2019 27664415752106 E 710-13910-5027 0.72 MAIL MACHINE SUPPLIES-SURE SEAL NORTH STATE ENVIRONMENTAL 6/12/2019 276646050959 E 710-13951-5004 580.75 DISPOSAL OF HAZARDOUS WASTE 6/12/2019 276646050970 E 710-13951-5004 1,100.00 DISPOSAL OF HAZARDOUS WASTE NSI SOLUTIONS, INC. 6/5/2019 276437366606 E 710-13951-5005 383.00 LAB SUPPLIES 6/5/2019 276437366683 E 710-13951-5005 327.00 LAB SUPPLIES 6/12/2019 276647367252 E 710-13951-5005 383.00 LAB SUPPLIES - CHLORINE TEST STANDARD NSPE 6/14/2019 276726CC-395454 E 710-13310-5036 495.00 CB-PRINCIPAL ENGINEER JOB POSTING FOR PUBLI OFFICETEAM INC 6/7/2019 27656553206364 E 100-13410-5001 1,350.00 CORPYARD FRONT OFFICE ADMIN SUPPORT 6/7/2019 27656553232723 E 100-13410-5001 1,431.00 OFFICE SUPPORT AT CORPYARD - PW 6/7/2019 27656553301348 E 100-13410-5001 711.00 CORP YARD OFFICE SUPPORT SVCS 6/7/2019 27656553348821 E 100-13410-5001 1,368.00 FRONT OFFICE SUPPORT SVC - CORP YARD 6/7/2019 27656553373631 E 100-13410-5001 1,098.00 CORP YARD FRONT OFFICE SUPPORT 6/12/2019 27664853421823 E 100-13410-5001 702.00 FRONT OFFICE SUPPORT AT CORP YARD OLE'S CARBURETOR & ELEC INC 6/12/2019 276649429967 E 781-13610-5021 2.59 GARAGE OP STOCK PAINTLESS DENT REPAIR SERVICE 6/12/2019 276653341 E 781-13610-5021 400.00 GRG OP VEH 4 PAN PACIFIC SUPPLY 6/12/2019 27665429602343 E 710-13943-5051 6,035.44 OPERATING SUPPLIES - PUMP SEAL RESTOCK PARKING COMPANY OF AMERICA 6/7/2019 276567INVM0013595 E 100-13999-5999 36,163.20 FEB OPERATIONS & REPORTINH OF THE CITY SHU 6/7/2019 276567INVM0013688 E 100-13999-5999 38,687.04 MAR CITY SHUTTLE SERVICES OPERATIONS & REP Wednesday, June 19, 2019 Page 32 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS PARKING COMPANY OF AMERICA 6/7/2019 276567INVM0013782 E 100-13999-5999 40,529.28 APRIL 2019 SSF FREE SHUTTLE SERVICE PCM INC 6/5/2019 276476CC391341 E 100-13210-5020 139.11 MG: ENGINEERING SUPPLIES FOR KIM & BIANCA PENINSULA BATTERY CO 6/12/2019 276656129159 E 781-13610-5021 102.06 GARAGE OP STOCK PETERSON POWER SYSTEMS INC 6/12/2019 2766602425827 E 710-13943-5051 2,893.50 WAUKESHA PERIODIC MAINTENANCE POLYDYNE INC 6/7/2019 2765701336237 E 710-13943-5021 23,494.21 FY 2018-2019 POLYMER (CLARIFLOC) SUPPLY 6/7/2019 2765701345110 E 710-13943-5021 23,494.21 FY 2018-2019 POLYMER (CLARIFLOC) SUPPLY 6/7/2019 2765701350153 E 710-13943-5021 33,670.85 FY 2018-2019 POLYMER (CLARIFLOC) SUPPLY PREFERRED ALLIANCE, INC 6/14/2019 2767180147671-IN E 710-13310-5036 43.00 MAY 2019 PRE-EMPLOYMENT DRUG SCREENING PRIORITY 1 PUBLIC SAFETY EQUIP6/7/2019 2765717303 E 781-13610-5021 14,447.84 GARAGE VEH #7 PRODUCTIVE PRINTING & GRAPHICS6/5/2019 27644233744 E 710-13953-5020 114.71 OFFICE SUPPLIES- BUSINESS CARDS FOR INSPECT 6/12/2019 27666233776 E 100-13410-5025 245.81 OFFICE SUPPLIES - BUSINESS CARDS FOR SARAH H R.A. METAL PRODUCTS INC 6/7/2019 2765728762 E 740-13820-5021 7,866.00 FABRICATE GRATE & DBL RING MOUNT 6/12/2019 2766638761 E 740-13820-5021 7,866.00 FABRICATE GRATE & RING MOUNT 6/12/2019 2766638763 E 740-13820-5021 3,277.50 FABRICATE GRATE & RING MOUNT 6/12/2019 2766638772 E 781-13610-5021 1,966.50 FABRICATE & INSTALL REAR TAILBOARD DUMP TR ROGUE FITNESS 6/5/2019 276476CC394381 E 710-13910-5033 436.99 BS PLANT FITNESS FACILITY REPLACEMENT EQUIP 6/5/2019 276476CC394381 E 710-13910-5061 436.99 BS PLANT FITNESS FACILITY REPLACEMENT EQUIP ROZZI REPRODUCTION & SUPPLY IN6/12/2019 276668149231 E 710-13315-5025 749.35 PW - PRINTING OF DRYERASE CITY MAPS SAFETY-KLEEN SYSTEMS INC 6/5/2019 27644680051759 E 710-13961-5051 65.00 PARTS CLEANER SERVICE SAFEWAY STORE 6/5/2019 276476CC391521 E 710-13310-5061 48.97 MG: PW MAINT WORKER PERFORMANCE -SNACK 6/5/2019 276476CC391776 E 100-13410-5020 20.40 MG: COFFEE FOR CORPYARD FRONT OFFICE 6/5/2019 276476CC391779 E 100-13410-5061 111.66 MG: SNACKS FOR PWMW RATERS (5) SERRAMONTE FORD INC 6/5/2019 276449658099 E 781-13610-5021 383.53 GARAGE OP STOCK #1 6/5/2019 276449658229 E 781-13610-5021 374.28 GARAGE OP STOCK 6/5/2019 276449658230 E 781-13610-5021 129.58 GARAGE OP STOCK VEH #1 6/7/2019 276575649491 E 781-13610-5021 43.85 GARAGE OP SUPPLIES VEH 6 6/12/2019 276670658861 E 781-13610-5021 35.52 GARAGE STOCK VEH #258 6/12/2019 276670658954 E 781-13610-5021 51.87 GARAGE STOCK SHIVA AUTO REPAIR 6/5/2019 27645041058 E 781-13610-5001 56.75 GARAGE - VEH #256 6/5/2019 27645041062 E 781-13610-5001 56.75 GARAGE VEH #245 6/5/2019 27645041102 E 781-13610-5001 56.75 GARAGE VEH 268 SMOG INSPECTION 6/5/2019 27645041103 E 781-13610-5001 56.75 GARAGE SMOG INSPECTION VEH #146 Wednesday, June 19, 2019 Page 33 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS SHIVA AUTO REPAIR 6/5/2019 27645041104 E 781-13610-5001 56.75 GARAGE SMOG INSPECTION VEH #137 SIMONDS MACHINERY CO 6/5/2019 276451INV17462 E 710-13943-5051 3,886.13 SEAL ASSEMBLY KIT RESTOCK SMART & FINAL STORES LLC 6/12/2019 276673029847 E 710-13910-5033 26.76 PURIFIED WATER SOUTH CITY LUMBER AND SUPPLY 6/5/2019 276455973700 E 781-13610-5021 4.06 OP VEH SUPPLY VEH 0856 6/5/2019 276455974152 E 100-13420-5021 45.24 CONCRETE MAINT. OPERATING SUPPLIES 6/5/2019 276455974770 E 781-13610-5021 10.40 OP VEH SUPPLY #0857 6/5/2019 276455974864 E 710-13922-5051 26.82 MAINTENANCE SUPPLIES 6/5/2019 276455975222 E 100-13210-5001 29.67 INSPECTION SUPPLIES 6/7/2019 276576971699 E 100-13520-5021 173.15 LEATHER GLOVES 50 PRS SHOE GAURDS 6/7/2019 276576974773 E 710-13315-5021 229.84 OP SUPPLIES 6/7/2019 276576974995 E 710-13315-5021 13.09 OP SUPPLIES 6/7/2019 276576975343 E 100-13460-5021 14.07 STREETLIGHT MAINTENANCE 6/7/2019 276576975622 E 100-13460-5021 20.74 MAINTENANCE OP SUPPLIES 6/12/2019 276676976696 E 710-13922-5051 22.05 MAINTENANCE SUPPLIES - WORK BENCH BRUSHE SPECIALTY'S CAFE & BAKERY 6/5/2019 276476CC392895 E 710-13310-5036 118.73 YM-LUNCH 6 PEOPLE ORAL BOARD 2/20/19-LEAD 6/5/2019 276476CC392897 E 710-13310-5036 113.54 YM-LUNCH 6 PEOPLE ORAL BOARD 2/26/19-PW 6/7/2019 276591CC393582 E 100-13410-5061 198.93 EK: LUNCH FOR QUARTELY MRP MEETING (11) 6/7/2019 276591CC394437 E 100-13410-5031 72.62 DB-CIP PLANNING MEETING (5) 6/7/2019 276591CC394828 E 100-13410-5061 212.96 MG-PW CIP FY19-20 LUNCH MEETING (12 PEOPLE SSF SCAVENGER CO INC 6/7/2019 2765770000811510 E 710-13962-5072 21,059.95 DEBRIS BOX SERVICE FOR SWEEPER/VACTOR DU 6/7/2019 2765770000821297 E 710-13962-5072 20,157.38 DEBRIS BOX SERVICE FOR SWEEPER/VACTOR DU STAPLES BUSINESS ADVANTAGE 6/12/2019 276682CC395249 E 710-13315-5021 111.85 LL - PW OP SUPPLIES 6/14/2019 2767218054554823/4156939E 710-13910-5021 99.99 OFFICE SUPPLIES 6/14/2019 2767218054554823/4156939E 710-13910-5021 52.20 OFFICE SUPPLIES 6/14/2019 2767218054554823/4156939E 710-13953-5021 25.53 OFFICE SUPPLIES 6/14/2019 2767218054554823/4156939E 710-13953-5020 55.71 OFFICE SUPPLIES 6/14/2019 2767218054554823/4156939E 710-13953-5020 37.04 OFFICE SUPPLIES 6/14/2019 2767218054554823/4156939E 710-13953-5020 11.46 OFFICE SUPPLIES STEVEN'S BAY AREA DIESEL SER I6/7/2019 27658045229 E 781-13610-5001 1,981.75 GARAGE OP VEH #503 STEWART CHEVROLET 6/7/2019 276581120263CVW E 781-13610-5021 75.61 GRG OP SUPPLY FOR VEHICLE 222 TBC SAFETY 6/7/2019 276585639723-2 E 100-13420-5021 3,332.83 BARRICADES FOR PW MAINTENANCE CREW 6/7/2019 276585639723-2 E 710-13315-5021 3,332.83 BARRICADES FOR PW MAINTENANCE CREW Wednesday, June 19, 2019 Page 34 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS TBC SAFETY 6/7/2019 276585639723-2 E 100-13430-5021 3,332.82 BARRICADES FOR PW MAINTENANCE CREW TELEDYNE RD INSTRUMENTS 6/7/2019 276586CD1920106383 E 710-13942-5004 13,010.58 INSTRUMENTATION REPAIR AND CALIBRATION L THATCHER COMPANY OF CALIFORNIA6/7/2019 276587264600 E 710-13941-5021 5,762.89 FY 2018-2019 FERRIC CHLORIDE THE GOODYEAR TIRE & RUBBER CO 6/5/2019 276467184-1087097 E 781-13610-5021 268.97 GRG OP SUPPLY FOR VEH 292 6/5/2019 276467184-1087259 E 781-13610-5021 193.91 GARAGE OP VEH #120 6/5/2019 276467184-1087295 E 781-13610-5021 593.52 GARAGE OP VEH #312 6/5/2019 276467184-1087316 E 781-13610-5021 439.18 GARAGE OP VEH #506 THOMAS FISH COMPANY 6/5/2019 27646823630 E 710-13951-5021 145.75 BIOASSAY SPECIMEN THOMAS SIPHONGSAY 6/5/2019 2764525/22/2019 SiphongsayE 710-13953-5033 97.00 T.SIPHONGSAY - CWEA CERTIFICATION RENEWAL TOOLTOPIA.COM 6/7/2019 276591CC394786 E 781-13610-5021 98.30 MM-GARAGE OP SUPPLY #0859 TRACTION-GENUINE PARTS CO. 6/5/2019 2764701801P117343 E 781-13610-5021 9.02 GARAGE STOCK 6/5/2019 2764701801P118354 E 781-13610-5021 208.34 VEH OP #503 STOCK 6/5/2019 2764701801P118570 E 781-13610-5021 139.32 VEH OP #502 STOCK 6/5/2019 2764701801P118644 E 781-13610-5021 69.38 GARAGE STOCK 6/5/2019 2764701801P118687 E 781-13610-5021 19.41 GARAGE STOCK 6/5/2019 2764701801P119090 E 781-13610-5021 97.01 GARAGE STOCK TRANSENE COMPANY, INC 6/5/2019 276471169592 E 710-13951-5005 2,426.89 LAB SUPPLIES - ACETATE BUFFER RESTOCK 6/5/2019 276471169764 E 710-13951-5005 1,477.82 LAB SUPPLIES - TIRANT REAGENT RESTOCK TURF & INDUSTRIAL EQUIPMENT CO6/5/2019 276473IV30700 E 781-13610-5021 188.03 GARAGE OP VEH #786 UNITED ROTARY BRUSH CORP 6/5/2019 276478CI235529 E 781-13610-5020 3,489.93 GARAGE STOCK OP SUPPLIES UNITED SITE SERVICES OF CA 6/12/2019 276683114-8570431 E 710-13922-5051 208.85 PORTABLE RESTROOM FACILITIES SERVICES (05/2 UNIVAR USA INC 6/5/2019 276481SJ939977 E 710-13944-5021 3,500.97 FY 2018-2019 SODIUM HYPOCHLORITE 6/5/2019 276481SJ940703 E 710-13964-5021 5,421.36 FY 2018-2019 SODIUM BISULFITE 6/5/2019 276481SJ940718 E 710-13944-5021 3,561.62 FY 2018-2019 SODIUM HYPOCHLORITE 6/7/2019 276592SJ941850 E 710-13944-5021 3,420.38 FY 2018-2019 SODIUM HYPOCHLORITE 6/7/2019 276592SJ942000 E 710-13964-5021 5,485.01 FY 2018-2019 SODIUM BISULFITE 6/7/2019 276592SJ942036 E 710-13944-5021 3,420.44 FY 2018-2019 SODIUM HYPOCHLORITE 6/7/2019 276592SJ942595 E 710-13944-5021 3,456.00 FY 2018-2019 SODIUM HYPOCHLORITE 6/14/2019 276727SJ943011 E 710-13964-5021 5,455.45 FY 2018-2019 SODIUM BISULFITE 6/14/2019 276727SJ943781 E 710-13944-5021 3,348.69 FY 2018-2019 SODIUM HYPOCHLORITE 6/14/2019 276727SJ944095 E 710-13944-5021 3,527.34 FY 2018-2019 SODIUM HYPOCHLORITE UPS STORE 6/7/2019 276591CC394833 E 100-13410-5001 19.88 MG-PW SHIPPING OF SHIRT RETURNS Wednesday, June 19, 2019 Page 35 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS VARIDESK, LLC 6/7/2019 276591CC394480 E 100-13410-5020 1,622.37 DB-CORPYARD FRONT OFFICE STANDING DESKS VERIZON WIRELESS 6/5/2019 276483742029559-00001 E 720-13720-5045 75.10 MILLER GARAGE MODEM - MONTHLY CHARGES - 6/7/2019 276594342028365-00001 E 710-13961-5045 125.10 WQCP MODEMS - MONTHLY CHARGES APR 19 - VISTAPRINT 6/7/2019 276591CC394821 E 100-13410-5020 34.12 MG-PW ADMIN "ADMIN DRAFT" STAMP VWR INTERNATIONAL LLC 6/5/2019 2764848086264739 E 710-13951-5005 185.00 LAB SUPPLIES 6/5/2019 2764848086264740 E 710-13951-5005 182.23 LAB SUPPLIES 6/5/2019 2764848086280474 E 710-13951-5005 882.88 LAB SUPPLIES 6/5/2019 2764848086302537 E 710-13951-5005 60.99 LAB SUPPLIES 6/14/2019 2767288086386295 E 710-13951-5021 124.59 LAB SUPPLIES 6/14/2019 2767288086424239 E 710-13951-5021 82.79 LAB SUPPLIES W.W. GRAINGER INC. 6/5/2019 2764859175055145 E 710-13922-5050 32.60 MAINTENANCE SUPPLIES 6/5/2019 2764859178657608 E 710-13943-5050 288.44 OPERATING SUPPLIES 6/5/2019 2764859178780509 E 710-13962-5050 35.17 OPERATING SUPPLIES 6/7/2019 2765959176671866 E 710-13951-5051 12.73 ROCKER SWITCH CONNECTIONS 6/7/2019 2765959183916445 E 710-13943-5051 173.13 LANDSCAPING SUPPLIES 6/7/2019 2765959183916452 E 710-13943-5051 411.37 ELECTRICAL SUPPLY RESTOCK 6/7/2019 2765959183916460 E 710-13943-5051 134.66 ELECTRICAL SUPPLY RESTOCK 6/12/2019 2766849189813059 E 710-13943-5050 541.88 REPLACEMENT LABORATORY TUBING 6/12/2019 2766849191141671 E 710-13922-5050 38.58 OPERATING SUPPLIES 6/12/2019 2766849191822056 E 710-13922-5050 43.52 OPERATING SUPPLIES 6/12/2019 2766849192288919 E 710-13943-5050 834.40 OPERATING SUPPLIES - REPLACEMENT VACUUM 6/14/2019 2767299191199190 E 710-13943-5051 2,344.14 ELECTRICAL SUPPLIES - REPLACEMENT WALGREENS 6/5/2019 276476CC391525 E 100-13410-5020 4.69 MG: PW OFFICE SUPPLIES WATTCO 6/5/2019 27648652854 E 781-13610-5021 26.44 GRG OP SUPPLY FOR VEH 236 6/5/2019 27648652941 E 781-13610-5021 42.37 GRG STOCK VEH #236 WAYTEK 6/7/2019 276591CC394813 E 781-13610-5021 297.53 GARAGE SUPPLY VEH #859 WEATHERTECH DIRECT LLC 6/7/2019 276591CC394788 E 781-13610-5021 377.80 MM-GARAGE SUPPLY VEH #116 & #121 WECO INDUSTRIES LLC 6/12/2019 2766850043312-IN E 710-13315-5051 731.89 SEWER STREET OP SUPPLIES 6/12/2019 2766850043313-IN E 710-13315-5051 521.62 SEWER STREET OP SUPPLIES WILSEY HAM, INC 6/5/2019 27648922274 E 100-13210-5001 1,480.00 JULY2018- GRADING ANALYSIS & DESIGN ON OPD 6/5/2019 27648922344 E 100-13210-5001 191.00 SEPT2018- GRADING ANALYSIS & DESIGN ON OP WINZER CORPORATION 6/5/2019 2764906362515 E 781-13610-5021 528.46 GARAGE STOCK Wednesday, June 19, 2019 Page 36 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco PUBLIC WORKS WORLD OIL ENVIRONMENTAL SVCS 6/7/2019 276598I500-00432846 E 781-13610-5028 65.00 GARAGE - MIXED OILS 6/7/2019 276598I500-00445598 E 781-13610-5028 65.00 GARAGE - MIXED OILS 6/14/2019 276732I500-00415933 E 781-13610-5028 65.00 GARAGE - MIXED OILS Payments issued for PUBLIC WORKS $723,976.54 BALANCE SHEET GA TECHNICAL SERVICES, INC 6/7/2019 27654220700 B 270-21703 10,982.35 FIBER OBTIC REPAIR FOR 200 LINDEN E18-1340 6/7/2019 27654220779 B 270-21703 12,696.97 INSTALL FIBER OPTIC CABLE MEYERS, NAVE, RIBACK 6/12/2019 2766382019020457 B 100-21742 215.00 PROF SERV THRU 2.28.19 - 405.1285 CADENCE P 6/12/2019 2766382019020459 B 100-21742 226.80 PROF SERV THRU 2.28.19 - 405.1289 - 915 AIRPO 6/12/2019 2766382019020463 B 100-21742 126.00 PROF SERV THRU 2.28.19 - 405.1300 - 645 BADEN 6/12/2019 2766382019020464 B 100-21742 252.00 PROF SERV THRU 2.28.19 - 405.1301 - 201 & 225 6/12/2019 2766382019020465 B 100-21742 733.70 PROF SERV THRU 2.28.19 - 405.1306 - 40 AIRPOR 6/12/2019 2766382019020466 B 100-21742 248.50 PROF SERV THRU 2.28.19 - 405.1309 - VERIZON S 6/14/2019 2767152019020458 B 100-21742 6,031.50 PROF SERV THRU 2.28.19 - 405.1286 HASKINS WA 6/14/2019 2767152019020461 B 100-21742 1,709.20 PROF SERV THRU 2.28.19 - 405.1293 - 410 NOOR RANSOME COMPANY 6/7/2019 2765731904035 B 270-21703 12,500.00 E19-0032 - MILLER AVE STREET LIGHTS SEWER RAT 6/12/2019 276671E19-0194 B 270-21703 500.00 ENCROACHMENT DEPOSIT REFUND - 848 LARCH SMELLY MEL'S PLUMBING INC 6/5/2019 276454B19-0789 B 280-21706 0.46 CANCELLED PERMIT FEE RELEASE-B19-0789 -312 6/5/2019 276454E19-0281 B 270-21703 1,000.00 ENCROACHMENT DEPOSIT REFUND STATEWIDE ROOFING INC 6/7/2019 276579B19-0574 B 280-21715 70.32 RELEASE OF FEES FOR CANCELLED PERMIT B19-05 Payments issued for BALANCE SHEET $47,292.80 CAPITAL IMPROVEMENTS AECOM TECHNICAL SERVICES, INC.6/12/2019 2766012000220012 E 710-99999-5999 1,875.50 SS1502 - ON CALL BIOLOGICAL SCIENCES SERVICE AVIS RENT A CAR 6/14/2019 276726CC393854 E 510-99995-5999 338.69 MR -COMM CIVIC CAMPUS- POLICE TEAM - DALL BORTOLUSSI & WATKIN, INC 6/14/2019 2766921 E 510-99999-5999 84,003.75 GATEWAY MONUMENT SIGNS AND MEDIAN IMP CRANE TRANSPORTATION GROUP 6/12/2019 2766210519 E 510-99999-5999 1,975.00 TR1013 - TRAFFIC, ENG'G SERVICES FOR EAST OF CREAMISTRY 6/7/2019 276591CC393936 E 510-99995-5999 25.70 MR-COMM CIVIC CAMPUS- POLICE TEAM - MEAL FEDEX 6/7/2019 276591cc394159 E 510-99995-5999 575.28 LA: COMMUN CIVIC CAMPUS FEDEX COPYING SV FEHR AND PEERS 6/7/2019 276540129667-final E 510-99999-5999 7,977.50 TR1404 - ON CALL TRAFFIC SERVICES: 2019-T2 - U I & A CONTRACTOR INC 6/12/2019 2766282 E 510-99999-5999 10,319.32 PF1804 - CITY HALL ROOF REPLACEMENT PROJEC Wednesday, June 19, 2019 Page 37 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco CAPITAL IMPROVEMENTS KENNY'S WOOD FIRED 6/5/2019 276476CC393846 E 510-99995-5999 200.00 COMM CIVIC CAMPUS- POLICE TEAM - DALLAS - KIMLEY-HORN & ASSOCIATES INC 6/14/2019 276707097009007-0419 E 510-99999-5999 18,442.50 IMPLEMENTATION OF KADENCE ADAPTIVE TRAFF KITCHELL CEM 6/14/2019 27670984587 E 510-99995-5999 60,227.00 FY16-17 CONSULTANT SVCS-CIVIC CTR- MEASURE LC GENERAL ENGINEERING & CONST6/12/2019 2766328a E 510-99999-5999 166,583.84 ST1502 - GBI PHASE II: KAISER WAY TO BART - CO MARK THOMAS & CO. INC. 6/12/2019 27663433330b E 510-99999-5999 1,563.40 ST1502 - DESIGN SERVICES DURING CONSTRUCTI 6/12/2019 27663433609 E 510-99999-5999 1,656.00 ST1703 - SSF BPMP PROJECT 6/14/2019 27671433527 E 510-99999-5999 10,872.00 ENGINEERING SERVICES FOR GRAND BLVD. CHES MARRIOTT HOTELS 6/5/2019 276476CC393859 E 510-99995-5999 1,063.61 COMM CIVIC CAMPUS- POLICE TEAM - DALLAS H MEYERS, NAVE, RIBACK 6/7/2019 2765622019010372 E 514-99999-5999 5,186.40 OP PHASE IC-405.1259- KILROY PHASE INFRASTR 6/7/2019 2765622019030118 E 514-99999-5999 1,047.50 OP PHASE IC-405.1259- GREENLAND PHASE INFR NAPA FARMS MARKET 6/5/2019 276476CC393838 E 510-99995-5999 41.99 COMM CIVIC CAMPUS- POLICE TEAM - DALLAS - NCE 6/12/2019 276643872085501 E 510-99999-5999 2,650.00 ST1903 - ON CALL CONSULTING - STREET REHABIL NINYO AND MOORE GEOTECHNICAL 6/5/2019 276436228052 E 510-99995-5999 647.50 PF1707 - ON CALL GEOTECHNICAL SERVICES FY 17 SPRING CREEK 6/7/2019 276591CC393935 E 510-99995-5999 74.48 MR-COMM CIVIC CAMPUS- POLICE TEAM - MEAL SWINERTON MGMT & CONSULTING 6/5/2019 27646317100050-10 E 710-99999-5999 6,016.00 SS1307 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/5/2019 27646317100051-15 E 710-99999-5999 10,606.00 SS1702 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/5/2019 27646317100053-11 E 710-99999-5999 4,512.00 SS1705 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/7/2019 27658316100059-I-31 E 514-99999-5999 19,347.00 OYSTER PT PHASE IC- SWINERTON, PM CONSULTI 6/7/2019 27658316100059-I-32 E 514-99999-5999 21,246.00 OYSTER PT PHASE IC- SWINERTON, PM CONSULTI 6/7/2019 27658317100055-5 E 510-99999-5999 5,440.00 ON CALL RESO 141-2017 MULTI-DISCIPLINARY EN 6/7/2019 27658317100055-9 E 510-99999-5999 8,085.00 ST1702 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/7/2019 27658317100059-16 E 710-99999-5999 3,008.00 ST1502 - ON CALL RESO 141-2017 MULTI-DISCIPL 6/7/2019 27658318100005-7 E 710-99999-5999 8,141.00 SS1601 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/7/2019 27658318100043-07 E 510-99999-5999 14,805.00 ST193A - ON CALL MULTI-DISCIPLINARY ENGINEE 6/7/2019 27658318100046-08 E 510-99999-5999 9,000.00 ON CALL MULTI-DISCIPLINARY ENGINEERING SER 6/12/2019 27667917100052-9 E 710-99999-5999 1,504.00 SS1704 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/12/2019 27667917100053-12 E 710-99999-5999 5,452.00 SS1705 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/12/2019 27667917100055-10 E 510-99999-5999 5,025.00 ST1702 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/12/2019 27667917100055-4 E 510-99999-5999 4,080.00 ST1702 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/12/2019 27667917100059-17 E 710-99999-5999 1,504.00 SS1502 - ON CALL RESO 141-2017 MULTI-DISCIPL 6/12/2019 276679181000-01 E 510-99999-5999 1,504.00 ST193A - ON CALL MULTI-DISCIPLINARY ENGINEE 6/12/2019 27667918100005-8 E 710-99999-5999 8,141.00 SS1601 - ON CALL RESO 141-2017 MULTI-DISCIPLI Wednesday, June 19, 2019 Page 38 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco CAPITAL IMPROVEMENTS SWINERTON MGMT & CONSULTING 6/12/2019 27667918100043-02 E 510-99999-5999 3,335.00 ST193A - ON CALL MULTI-DISCIPLINARY ENGINEE 6/12/2019 27667918100046-09 E 510-99999-5999 12,250.00 ON CALL MPK1701 - LTI-DISCIPLINARY ENGINEERI 6/12/2019 27667918100047-06 E 510-99999-5999 43,957.00 ST1702 - ON CALL MULTI-DISCIPLINARY ENGINEE 6/14/2019 27672217100050-11 E 710-99999-5999 6,016.00 SS1307 - ON CALL RESO 141-2017 MULTI-DISCIPLI 6/14/2019 27672218100043-03 E 510-99999-5999 8,691.00 ON CALL MULTI-DISCIPLINARY ENGINEERING SER 6/14/2019 27672218100043-08 E 510-99999-5999 5,468.00 ST193A - ON CALL MULTI-DISCIPLINARY ENGINEE 6/14/2019 27672218100047-07 E 510-99999-5999 4,760.00 ST1702 - ON CALL MULTI-DISCIPLINARY ENGINEE TELECOMMUNICATIONS ENG ASSOC 6/12/2019 27668145980 E 510-99995-5999 4,136.00 PF1707 - TEA/DARYL JONES-CONSULTANT-CIVIC C THE COLLECTIVE POTENTIAL LLC 6/5/2019 276466001063 E 510-99995-5999 2,200.00 PF1707 - CONDUCT TEAM HEALTH & REALIGNME TJKM 6/5/2019 2764690048361 E 510-99999-5999 1,562.50 TR1602 - OP-E. GRAND AVE CORRIDOR IMPROVE 6/5/2019 2764690048362 E 510-99999-5999 864.00 TR1903 - ON CALL TRAFFIC ENGINEERING SERVIC TRC ENGINEERS INC 6/5/2019 27647224118a E 510-99999-5999 39,712.26 ST1502 - CM SERVICES FOR EL CAMINO REAL GBI 6/5/2019 27647224118b E 510-99999-5999 18,253.38 ST1403 - CM SERVICES FOR EL CAMINO REAL GBI 6/7/2019 27659024386a E 510-99999-5999 44,312.52 ST1502 - CM SERVICES FOR EL CAMINO REAL GBI 6/7/2019 27659024386b E 510-99999-5999 20,367.85 ST1403 - CM SERVICES FOR EL CAMINO REAL GBI WILSEY HAM, INC 6/5/2019 27648922692 E 710-99999-5999 286.50 SS1502 - ON-CALL CIVIL ENGINEERING SERVICES YARD HOUSE 6/5/2019 276476CC393845 E 510-99995-5999 183.00 COMM CIVIC CAMPUS- POLICE TEAM - DALLAS - Payments issued for CAPITAL IMPROVEMENTS $731,117.97 DESIGNATED FUND BALANCE A PLUS TREE 6/7/2019 276495TP19-010 B 280-27404 1,050.00 TREE DEPOSIT REFUND - TP19-010 CINEMARK USA, INC. 6/12/2019 27661307/231/9 B 280-27434 1,820.00 MOVIE TICKETS/ SUMMER CAMP AUDITORIUM#5 LOWE'S CREDIT SERVICES 6/12/2019 276633902302 B 280-27463 232.26 COUNTY FAIR DISPLAY SUPPLIES SAN DIEGO POLICE EQUIP. CO.INC6/12/2019 276669637718 B 280-27411 2,311.59 AMMUNITION REPLENISHMENT SARIS CYCLING GROUP 6/5/2019 276476CC394470 B 280-27405 6,404.40 GM:BIKE REPAIR STATIONS - CENTENNIAL WAY T SMELLY MEL'S PLUMBING INC 6/5/2019 276454B19-0789 B 280-27465 6.40 CANCELLED PERMIT FEE RELEASE-B19-0789 -312 Payments issued for DESIGNATED FUND BALANCE $11,824.65 REFUNDS/REIMBURSEMENTS ADINARAYANA JESTA 6/5/2019 27642841009981 R 100-12720-33001 38.00 CITATION REFUND AILEEN TRAN 6/14/2019 27672415056915 R 100-17250-35301 350.00 REFUND OF DEPOSIT FOR USE OF FERNEKES BUIL AMY ELIZABETH MEINTZ 6/12/2019 27663714595850 R 100-17250-35301 500.00 REFUND OF MUNICIPAL SERVICES BLDG. SOCIAL Wednesday, June 19, 2019 Page 39 of 40 VENDOR NAMEDATE CHECK #INVOICE #ACCOUNT #AMOUNT DESCRIPTION Payments issued between and6/3/2019 6/16/2019 -City of South San Francisco REFUNDS/REIMBURSEMENTS ANGELA DE LEON 6/7/2019 27653014811931 R 100-17275-35307 330.00 REFUND OF SUMMER CAMP CYNTHIA LAC 6/5/2019 27642941010654/41010760 R 100-12720-33001 76.00 CITATION REFUNDS (03/15/19 & 13/20/19) DORIS RABANG 6/12/2019 27666414869539 R 100-17250-35301 500.00 REFUND OF DEPOSIT FOR USE OF MUNICIPAL SER ESPERANZA JACUINDE 6/7/2019 27655214764993 R 100-17250-35301 200.00 REFUND OF DEPOSIT FOR USE OF ORANGE PARK FLYERS ENERGY LLC 6/7/2019 276541P#015-031-220 & 230 R 710-00000-35504 3,952.00 SEWER SERVICE REFUND 2016-2019~ INTERNAL REVENUE SERVICE 6/13/2019 6132019OASDI adjust R 100-00000-38302 193,890.83 YEAR 2015 THROUGH 2018 IRS 941X OASDI ADJU KENNETH ANDERSON 6/7/2019 27650514789827 R 100-17250-35301 300.00 REFUND FOR CANCELED EVENT - HALL RENTAL MICHLEEN MUNAR 6/12/2019 27664214804955 R 100-17250-35301 200.00 REFUND OF WESTBOROUGH PARK SHELTER - JUN SAMANTHA TORRES 6/7/2019 27658914595958 R 100-17250-35301 350.00 REFUND OF DAMAGE DEPOSIT IN FULL FROM HA SAN MATEO COUNTY RECORDER 6/7/2019 276591CC394538 R 100-10410-35103 2,404.75 SM - COUNTY FILING FEE SMELLY MEL'S PLUMBING INC 6/5/2019 276454B19-0789 R 100-10520-32107 103.05 CANCELLED PERMIT FEE RELEASE-B19-0789 -312 6/5/2019 276454B19-0789 R 100-10520-32111 0.80 CANCELLED PERMIT FEE RELEASE-B19-0789 -312 6/5/2019 276454B19-0789 R 270-00000-35101 5.63 CANCELLED PERMIT FEE RELEASE-B19-0789 -312 6/5/2019 276454B19-0789 R 270-00000-35105 20.80 CANCELLED PERMIT FEE RELEASE-B19-0789 -312 STATEWIDE ROOFING INC 6/7/2019 276579B19-0574 R 100-00000-32101 19.14 RELEASE OF FEES FOR CANCELLED PERMIT B19-05 6/7/2019 276579B19-0574 R 100-10520-32101 2,945.23 RELEASE OF FEES FOR CANCELLED PERMIT B19-05 6/7/2019 276579B19-0574 R 100-10520-32111 10.40 RELEASE OF FEES FOR CANCELLED PERMIT B19-05 6/7/2019 276579B19-0574 R 270-00000-35101 401.82 RELEASE OF FEES FOR CANCELLED PERMIT B19-05 6/7/2019 276579B19-0574 R 270-00000-35105 20.80 RELEASE OF FEES FOR CANCELLED PERMIT B19-05 Payments issued for REFUNDS/REIMBURSEMENTS $206,619.25 TOTAL PAYMENTS FOR PERIOD $2,525,042.16 Wednesday, June 19, 2019 Page 40 of 40 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-514 Agenda Date:6/26/2019 Version:1 Item #:3. Report regarding a motion to accept the construction improvements of the South San Francisco Bicycle and Vehicle Pavement Delineation Project (Project No.tr1503)as complete in accordance with plans and specifications (Total Construction Cost $224,443.87).(Jason Hallare, Associate Civil Engineer) RECOMMENDATION It is recommended that the City Council,by motion,accept the construction improvements of the South San Francisco Bicycle Vehicle Pavement Delineation Project (Project No.tr1503)as complete in accordance with plans and specifications (Total Construction Cost $224,443.87). BACKGROUND/DISCUSSION On November 28,2018,the City Council of South San Francisco awarded the South San Francisco Bicycle Vehicle Pavement Delineation Project (Project No.tr1503)to Chrisp Company to refresh existing striping and markings and/or install new striping and markings along Westborough Boulevard,from Skyline Boulevard to Interstate 280 Southbound Off-ramp and along Junipero Serra Boulevard,from Westborough Boulevard to Hickey Boulevard. In addition to the above limits,staff took the opportunity to have the contractor refresh existing striping along Hickey Boulevard,from Hilton Avenue to El Camino Real,and along Westborough Boulevard from Camaritas Avenue to El Camino Real.Additionally,staff had the contractor refresh a crosswalk on C-Street in response to a walk audit for Los Cerritos Elementary. The total construction cost incurred for the project is summarized as follows: Projected Actual Chrisp Company Construction Contract $ 190,744.00 $ 190,744.00 Construction Contingency (15 percent)$ 28,611.00 $ 22,857.40 Construction Management / Administration (10 percent)$ 19,074.40 $ 10,842.47 Total Project Budget $238,429.40 $224,443.87 FUNDING Funding for this project was included in the City of South San Francisco FY 2018-19 Capital Improvement Program. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by renewing pavement striping to help maintain City infrastructure. CONCLUSION Staff recommends acceptance of the project as complete.Upon acceptance,a Notice of Completion will be filed with the County of San Mateo Recorder’s office.At the end of the thirty day lien period,the retention funds will be released to the contractor after the City receives one year warranty bond. It is recommended that the City Council,by motion,accept the construction improvements of the South SanCity of South San Francisco Printed on 6/27/2019Page 1 of 2 powered by Legistar™ File #:19-514 Agenda Date:6/26/2019 Version:1 Item #:3. It is recommended that the City Council,by motion,accept the construction improvements of the South San Francisco Bicycle Vehicle Pavement Delineation Project (Project No.tr1503)as complete in accordance with plans and specifications (Total Construction Cost $224,443.87). City of South San Francisco Printed on 6/27/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-417 Agenda Date:6/26/2019 Version:1 Item #:4. Report regarding resolution approving the City’s Investment Policy for Fiscal Year 2019-20.(Frank Risso,City Treasurer and Justin Lovell, Financial Services Manager) RECOMMENDATION It is recommended that the City Council approve the City’s investment policy for Fiscal Year 2019-20. BACKGROUND/DISCUSSION Each fiscal year,the City’s Investment Policy is presented to the City Council for consideration.On June 12, 2019, staff met with the Budget Standing Committee to discuss the proposed changes. For FY 2019-20 staff is recommending minor modifications to the Investment Policy to include changes made by the recently adopted Assembly Bill 1770 (Stienforth)(“AB 1770”)relating to local government and investments.The intent of this bill was to clarify the question of whether securities issuers must be rated “A”or its equivalent for the issuer’s debt by a nationally recognized statistical rating organization.Practically,because the issuers of these securities tend to be unrated trusts,they often do not possess an “A”or equivalent rating. The bill amended state law to eliminate the “A”rating requirement for the issuer’s debt.The modifications to the City’s Investment Policy would conform to the bill’s changes. The City’s investment portfolio managers,Chandler Asset Management (“Chandler”),has been taking a conservative approach due to the rating ambiguity prior to AB 1770 and have looked to the ultimate sponsor/originator of asset backed securities for the A rating.With the proposed modifications to the City’s Investment Policy,Chandler’s process will continue to be the same where credit analysis of the sponsor/originator is a key aspect to the investment. The proposed FY 2019-20 Investment Policy is included as Exhibit A to the accompanying resolution. RELATIONSHIP TO STRATEGIC PLAN Investing the City’s funds to the fullest extent possible within the Investment Policy guidelines while meeting the City’s liquidity needs is part of Priority Area 3, Financial Sustainability. CONCLUSION Staff will continue to work with the City’s investment advisor to review the City’s Investment Policy to ensure compliance with best practices and alignment with state law. City of South San Francisco Printed on 6/27/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-418 Agenda Date:6/26/2019 Version:1 Item #:4a. Resolution approving the City’s Investment Policy for Fiscal Year 2019-20. WHEREAS,each fiscal year,the City of South San Francisco’s Investment Policy is presented to the City Council of South San Francisco for consideration; and WHEREAS,Assembly Bill 1770 (“AB 1770”)was signed into law in 2018 and became effective on January 1, 2019; and WHEREAS,AB 1770 amended state law with respect to certain rating requirements for issuer’s debt for asset- backed securities; and WHEREAS,the Fiscal Year (FY)2019-20 Investment Policy,attached herein as Exhibit A,contains proposed minor changes that would incorporate the new state law language as amended by AB 1770; and WHEREAS,staff will continue to work with the City’s investment advisor to review the City’s Investment Policy to ensure compliance with best practices and consistency with state law. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby approve the FY 2019-20 Investment Policy. ***** City of South San Francisco Printed on 6/27/2019Page 1 of 1 powered by Legistar™ 1 City of South San Francisco Proposed Investment Policy Fiscal Year 2019-20 PURPOSE: The following statement is intended to provide guidelines for the “Prudent Investor Standard” of investment of the City’s temporary idle cash and to outline the policies for an effective cash management system. A. Prudent Investor Standard: Management of the City’s investments is governed by the Prudent Investor Standard as set forth in the California Government Code 53600.3: “…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” The City’s cash management system’s goal is to accurately monitor and forecast revenues and expenditures enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the highest yield possible as long as investments meet the criteria established for safety and liquidity. This Investment Policy applies to all City funds except retirement, pension, or bond proceeds or bond reserves, which have their own constraining requirements. The investment policies and practices of the Treasurer of the City of South San Francisco are based upon federal, state, and local laws as well as prudent money management. The primary objectives of these policies are, in priority order: 1. To assure compliance with all federal, state, and local laws governing the investment of monies. 2. To maintain the principal of the City’s investments. 3. To remain sufficiently liquid to meet all expenses. 4. After safety and liquidity are assured, to generate the maximum amount of investment income within the parameters of this statement of investment policy. INVESTMENT OBJECTIVES: 1. SAFETY OF PRINCIPAL is the foremost objective of the Investment Policy. The Treasurer shall seek to ensure that capital losses are avoided with each investment 2 transaction. The objective is to mitigate credit risk (the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt) and interest rate risk (the market value of the security in the portfolio will fall due to changes in general interest rates). 2. LIQUIDITY is the second most important objective of the Investment Policy. It is important that a portion of the portfolio contain investments, which can be easily liquidated with minimal, or no risk to principal and/or interest. The longest maturity of any investment shall be five years. The portfolio shall be structured so that sufficient funds are readily available to meet all reasonably anticipated operating expenses. 3. YIELD is the return earned on monies invested. The City’s funds shall be designed to attain a rate of return throughout budgetary and economic cycles which is approximately equal to the return on a Market Benchmark Index which will be reported to the City Council on a periodic basis. The current index that is con sistent with this policy, the market, and the cash flow needs of the City is the 1-5 year Government Index. Yield will be considered only after the basic requirements of safety, liquidity, and credit quality have been met. INVESTMENT POLICY: The City is governed by the California Government Code, Section 53600 et.seq. Within the context of these limitations, the following investments are authorized: U.S. TREASURY SECURITIES for which the full faith and credit of the U.S. are pledged for the payment of principal and interest. There is no limit to the percentage of the portfolio that can be invested in U.S. Treasuries. However, their maturities shall be limited to 5 years or less. FEDERAL AGENCY OR UNITED STATES GOVERNMENT SPONSORED ENTERPRISE OBLIGATIONS, or other instruments, including those issued by federal agencies or United States government-sponsored enterprises. The amount of any one issuer shall not exceed 25 percent of the portfolio, with the maturity not to exceed 5 years. Examples include the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), Tennessee Valley Authority (TVA). SUPRANATIONALS securities that are unsubordinated obligations issued by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB). The securities must be rated in a rating category of “AA” or higher by a nationally recognized statistical rating organization. No more than 30% of the total portfolio may be invested in these securities. No more than 10% of the total portfolio shall be invested in any single issuer. The maximum maturity of any security of this type shall not exceed five years. CORPORATE MEDIUM TERM NOTES issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision 3 shall be rated in a rating category of "A" or its equivalent or better by a nationally recognized rating service. Purchases of medium-term notes may not exceed 30 percent of the City’s surplus money which may be invested pursuant to this section. The maximum maturity shall not be greater than 5 years ASSET BACKED SECURITIES including mortgage pass-through, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond with a maximum maturity of five years; excluding issuers of the US Government of its agencies. Securities eligible for investment under this subdivision shall be issued by an issuer having an "A" or higher rating for the issuer's debt as provided by a nationally recognized rating service and rated in a rating category of "AA" or its equivalent or better by a nationally recognized rating service. Purchase of securities authorized by this subdivision may not exceed 20 percent of the City’s surplus money that may be invested pursuant to this section. COMMERCIAL PAPER must be of prime quality of the highest rating by both Moody’s and Standard and Poor’s (P-1 by Moody’s and A-1 by Standard and Poor’s). Eligible paper is limited to corporations organized and operating within the U.S. and having total assets of at least $500,000,000. There are also limitations as to the total percent (25%) of the portfolio that may be invested in commercial paper, the time of investment (270 days) and the amount of any one issuer shall not exceed 5 percent of the portfolio. NEGOTIABLE CERTIFICATES OF DEPOSIT issued by a nationally or state chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state licensed branch of a foreign bank. The amount of a negotiable certificate of deposit insured up to the FDIC limit does not require any credit ratings. Any amount above the FDIC insured limit must be issued by institutions which have short term debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO. No more than 30% of the total portfolio may be invested in negotiable certificates of deposit and no more than 5% of the portfolio may be invested in any single issuer. The maximum maturity shall not be greater than 5 years REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency; by agreement, the seller will repurchase the securities on or before a specified date and for a specified amount. The maturity should not exceed ninety days. Repos should only be purchased when a purchase agreement is executed with a bank in which the underlying security shall have a market value of at least: 102% for U.S. Treasuries or 105% for U.S. Agencies of the funds borrowed. Pledged securities must be held by a third party custodian. The issuing counter party shall be rated in a rating category of “AA” or its equivalent or better by nationally recognized rating services (Standard and Poor’s and Moody’s). THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the State Treasurer whose permitted investments are identified in the Government Code Section 164291. LAIF offers high liquidity as deposits and withdrawals can be wired to and from South San Francisco on the same day, provided the request is made before 10:00 A.M. No maximum limit for LAIF is set by this investment policy. 4 MUTUAL FUNDS are shares of beneficial interest issued by diversified management companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be eligible for investment, these funds must strive to maintain a net asset value of $1.00 per share at all times and: a) Attain the highest ranking in the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services; or b) Have an investment advisor registered with the Securities and Exchange Commission with not less than five years experience investing in securities and obligations, and with assets under management in excess of five hundred million dollars; and c) Invest solely in those securities and obligations authorized by Sections 53601 and 53635 of the California Government Code. Where the City’s Investment Policy may be more restrictive than the State Code, the Policy authorizes investments in mutual funds that shall have minimal investment in securities otherwise restricted by the City's Policy. Minimal investment is defined as less than 5 percent of the mutual fund portfolio. Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of the portfolio invested with any one institution. PROHIBITED INVESTMENTS: Instruments not expressly authorized are prohibited. In accordance with Government Code Section 53601.6, investment in inverse floaters, range notes or mortgage derived interest -only strips is prohibited, as are derivatives. Investment in any security that could result in a zero interest accrual if held to maturity is also prohibited. 5 SUMMARY OF AUTHORIZED INVESTMENTS: Instrument Limitations Minimum % of % in Rating Portfolio any single Maximum Minimum Issuer Maturity Collateral U.S. Treasuries 100% 100% 5 years U.S. Agencies 100% 25% 5 years Supranational AA 30 % 10% 5 years Corporate MTNs A 30 % 5% 5 years Asset Backed Security AA 20 % 5% 5 years Commercial Paper P1/A1 25 % 5% 270 days Negotiable Certificates A-1 or A 30% 5% 5 years of Deposit Repurchase Agreements Issuing Counter Party AA Collateral: If U.S. Treasuries 102% If U.S. Agencies 105% Local Agency Investment Fund (LAIF) 100% Mutual Funds Aaa Moody’s/ AAAm S&P 20% 10% AUTHORIZED INVESTMENTS PERSONNEL: The City Treasurer and any Deputy Treasurers he or she appoints are authorized to approve investment transactions. Deputy Treasurers shall include at a minimum the City Finance Director. MITIGATING CREDIT RISK: Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City shall mitigate credit risk by adopting the following strategies: 1. No more than 5% of the total portfolio may be invested in securities of any single issuer, other than: a) U.S. Treasuries and LAIF, which have no limit; and 6 b) U.S. Agencies, which shall be limited to no more than 25% of the portfolio in any one issuing Agency. Supranational and Money Market Mutual Fund securities shall be limited to no more than 10% of the portfolio in any one issuer. 2. The City Treasurer may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences; and, 3. If securities owned by the City are downgraded to a level below the credit quality required by this Investment Policy, it shall be the City Treasurer’s policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. a) If a security is downgraded, the Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b) If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council. DEPOSITORY SERVICES: Monies must be deposited in state or national banks, state or federal savings and loan associations, or state or federal credit unions in the state of California. The monies may be in inactive deposits, active deposits, or interest-bearing active deposits. The deposits in any institution cannot exceed the amount of the bank’s or savings and loan’s paid up capital and surplus. The bank, savings and loan, or federal credit union must secure the active and inactive deposits with eligible government securities having a market value of at least 110% of the total amount of the deposits. Funds held in a bank should be limited to weekly cash flow needs, and excess funds should be either invested in LAIF or a money market mutual fund. Any depository institution used by the City should provide overnight sweep vehicles that comply with this Investment Policy and the State Government Code. QUALIFIED DEALERS AND INSTITUTIONS: Except for transactions with the State and County investment pools, the City shall transact investment business only with banks, savings and loans, and with investment securities dealers as defined in Government Code Section 53601.5: “The purchase by a local agency of any investment authorized pursuant to Section 53601 or 53601.1, not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker-dealer, as defined in Section 25004 of the Corporations Code, or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a federal or state association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank.” 7 The City Treasurer shall investigate institutions that wish to do business with the City in order to determine if they are adequately capitalized, make markets in securities appropriate to the City’s needs. Specifically, in order to achieve these objectives: The Treasurer shall establish a list of qualified securities dealers, and shall obtain a certification submitted by all financial institutions with which the City has an investment relationship on an annual basis. The certification shall state that the institution has reviewed the City's investment management plan and that it will:  Exercise due diligence in monitoring the activities of its officers and employees engaged in transactions with the City.  Ensure that all of its officers and employees offering investments to the City are trained in the precautions appropriate to public sector investments. In order to be qualified for use by the City, a qualifying institution must have: a) At least three years experience operating with California municipalities. In addition, individual traders or agents representing a dealer must have a minimum of one year experience operating with California municipalities; b) An inventory of trading securities of at least $10 million. SAFEKEEPING AND CUSTODY OF SECURITIES: To protect against potential losses caused by the collapse of individual securities dealers, all securities owned by the City, except for investments with LAIF, Repurchase Agreements as authorized in this Policy shall be kept in safekeeping by a third party custodian acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. These funds will be held in the City’s name. All trades will be executed by delivery vs. payment (DVP). This ensures that securities are deposited to the third party safe keeper prior to release of the City’s funds to the broker, for a purchase, and ensures that cash is deposited with the safe keeper prior to release of the City’s security for a sale. COMPETITIVE PURCHASE AND SALE OF ALLOWED SECURITIES: Except for purchases in LAIF or with a Mutual Fund otherwise authorized in this Policy, any purchase or sale of individual securities shall be made after soliciting at least three quotes from authorized brokers, either verbally or in writing. The Treasurer shall make the purchase or sale from the broker that offers the best executable price for the security. In the case of a tie of two or more brokers, the Treasurer shall select by his/her choice. The Treasurer shall maintain documentation relating to investment quotes for six months. ETHICS AND CONFLICTS OF INTEREST: The City Treasurer and Deputy City Treasurers shall file a State Form 700 annually, wherein they must disclose all personal assets such as stocks, bonds, properties, business entities, etc., in which said officials may be involved and which could create a conflict of interest with the proper execution of their offices or impair their ability to make impartial decisions. 8 REPORTING: The Treasurer shall present to the City Council a quarterly report showing the types of investments, institutions of investment, dates of maturity, amounts of deposit, current market value for all securities, rates of interest, and other such data as may be required by the City Council. INVESTMENT OVERSIGHT COMMITTEE: The City shall establish an Investment Oversight Committee that shall meet at least quarterly. The committee shall consist of, at a minimum, the City Treasurer, the City Manager, and the Finance Director. The purpose of the committee is to:  Review the portfolio on a quarterly basis to ensure compliance with the City’s Investment Policy and the requirements of the State of California.  Make recommendations to Council to change the Investment Policy where appropriate.  Meet as needed to review the investment portfolio as a result of changes in the marketplace or the economic position of any company or agency that affects the City’s investments. The City Treasurer will report on any recommendations and/or actions taken by the Investment Oversight Committee in his/her quarterly investment reports to the full City Council. The Investment Oversight Committee shall meet and report at least semi-annually with the Finance/Budget/Investment Committee of the City Council. INTERNAL CONTROLS: The Treasurer and the Finance Director are responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control of the structure shall be designed to provide reasonable assurance that these objectives are met. Management responsibility for the investment program is delegated to the elected City Tre asurer who shall be responsible for all investment transactions. The Deputy City Treasurer(s), appointed by the City Treasurer, acts at the discretion and direction of the City Treasurer. WIRE TRANSFER CONFIRMATIONS: Due to the need to preserve segregation of duties and checks and balances, all non-recurring, outgoing wire transactions initiated by the City Treasurer or a Deputy Treasurer appointed by the City Treasurer shall be confirmed by the bank with a second person, either a Deputy Treasurer or an authorized person within the Finance Department, prior to the completion of that wire transfer. Recurring/repetitive wire transactions, such as with LAIF, or to meet regular debt service payments, may be exempted from a second confirmation requirement, provided that a list of recurring wire 9 transfers is established with the bank and that both the City Treasurer and the Finance Director approve the list. POLICY REVIEW: This Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of safety of principal, liquidity, and yield. The Policy should also be relevant to current law, financial and economic trends, and should meet the needs of the City of South San Francisco. 10 Appendix I GLOSSARY OF INVESTMENT TERMS© Agencies. Shorthand market terminology for any obligation issued by a government-sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are: FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith and credit of the US government to certain bank deposits and debt obligations. FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds. FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds. FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities. Only discount notes and bonds are authorized by this policy. FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage pass-through securities. PEFCO. The Private Export Funding Corporation assists exporters. TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently issues discount notes and bonds. Asked. The price at which a seller offers to sell a security. Asset Backed Securities (ABS). Asset Backed Securities are pass-through instruments collateralized by installment loans, leases, revolving lines of credit or other consumer finance receivables. Securitizations are structured to separate the credit of the ABS issuer from the assets being securitized. Banker’s acceptance. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor. Benchmark. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy. Bid. The price at which a buyer offers to buy a security. 11 Broker. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position. Callable. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made. Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable. Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies. Commercial paper. The short-term unsecured debt of corporations. Cost yield. The annual income from an investment divided by the purchase cost. Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return. Coupon. The rate of return at which interest is paid on a bond. Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer. Current yield. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor’s cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity. Dealer. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position. Debenture. A bond secured only by the general credit of the issuer. Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent. Derivative. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate or index. Derivatives are prohibited under this Investment Policy. Discount. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount 12 when the coupon rate is lower than the current market rate for securities of that maturity and/or quality. Diversification. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk. Duration. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration). Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open-market operations establishes it. Federal Open Market Committee: A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves. Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing. Liquidity: The speed and ease with which an asset can be converted to cash. Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole." Margin: The difference between the market value of a security and the loan a broker makes using that security as collateral. Market risk. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates. Market value. The price at which a security can be traded. Marking to market. The process of posting current market values for securities in a portfolio. Maturity. The final date upon which the principal of a security becomes due and payable. Medium term notes. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences. Modified duration. The percent change in price for a 100 basis point change in yields. Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk. Money market. The market in which short term debt instruments (Tbills, discount notes, commercial paper and banker’s acceptances) are issued and traded. 13 Mortgage pass-through securities. A securitized participation in the interest and principal cashflows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security. These securities are prohibited under this Policy. Mutual fund. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds and money market instruments, as set forth in the individual fund’s prospectus. Nationally Recognized Statistical Ratings Organization. The formal term to describe credit rating agencies that provide credit ratings that are used by the U.S. government in several regulatory areas. Ratings provided by Nationally Recognized Statistical Ratings Organizations (NRSRO) are used frequently by investors and are used as benchmarks by federal and state agencies. Premium. The difference between the par value of a bond and the cost of the bond, when the cost is above par. Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S. Government securities market. Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.” Realized yield. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio. Regional dealer. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer. Repurchase agreement (Repo). Short term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement. Safekeeping. A service whereby securities are held by a bank in the customer’s name. Supranational. A supranational entity is formed by two or more central governments with the purpose of promoting economic development for the member countries. Supranational institutions finance their activities by issuing debt, such as supranational bonds. Total rate of return. A measure of a portfolio’ performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. 14 U.S. Treasury obligations. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds. Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills (Tbills). The Treasury currently issues three- and six- month Tbills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows. Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually. Treasury bonds. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually. Volatility. The rate at which security prices change with changes in general economic conditions or the general level of interest rates. Yield to Maturity. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost. Copyright 2018 by Chandler Asset Management, Inc. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-471 Agenda Date:6/26/2019 Version:1 Item #:5. Report regarding a resolution accepting an award of $55,010 from the Department of Alcoholic Beverage Control (ABC)in grant funding made available through the Alcohol Policing Partnership (APP)administered by the ABC,and becoming effective,July 1,2019,pending approval of the Police Department’s Fiscal Year 2019-20 Operating Budget pursuant to Budget Amendment No. 20.001.(Jeff Azzopardi, Police Chief) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting an award of $55,010 in grant funding made available through the Alcohol Policing Partnership (APP)administered by the Department of Alcoholic Beverage Control (ABC)to support certain projects designated as Under 21 Consumption of Alcohol Suppression Team (<21 COAST Task Force) and approving Budget Amendment No. 20.001. BACKGROUND/DISCUSSION The Police Department applied for grant funding and was awarded $55,010 through the Alcohol Policing Partnership (APP), which is administered by the Department of Alcoholic Beverage Control (ABC). This funding will partly enable the Police Department to conduct special enforcement operations,licensed vendor compliance and education programs,as well as offset associated operation costs,equipment purchasing and travel expenses.The funding will partly cover the cost of 1)Personnel services (salaries,overtime and benefits)of the Grant Program Administrators and the Detective assigned to coordinate the special enforcement operations;2)The hiring of civilian decoys during said operations;3)The purchase of current state-of-the art surveillance equipment;and 4)Travel expenses and training conference registration fees for the Grant Program Administrators and the assigned Detective. The Police Department was a previous recipient of similar ABC Grant Awards in 1999,2004,and 2006.The Police Department experienced great success with these enforcement activities.Approval of this resolution will allow such activities to continue at minimal cost to the Police Department and the City of South San Francisco. FISCAL IMPACT Grant funds will be used pending approval of the Police Department’s FY 2019-20 Operating Budget per Budget Amendment 20.001. Receipt of these funds does not commit the City to ongoing funding. CONCLUSION It is recommended that the City Council adopt a resolution authorizing the acceptance of $55,010 in grant funding made available through the Alcohol Policing Partnership (APP)administered by the Department of Alcoholic Beverage Control (ABC)to support certain projects designated as Under 21 Consumption of Alcohol Suppression Team (<21 COAST Task Force) and approving Budget Amendment No. 20.001. City of South San Francisco Printed on 6/27/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-472 Agenda Date:6/26/2019 Version:1 Item #:5a. Resolution accepting an award of $55,010 from the Department of Alcoholic Beverage Control (ABC) in grant funding made available through the Alcohol Policing Partnership (APP) administered by the ABC, and becoming effective, July 1, 2019, pending approval of the Police Department’s Fiscal Year 2019-20 Operating Budget pursuant to Budget Amendment No. 20.001. WHEREAS, the City of South San Francisco desires to undertake a certain project designated as Under 21 Consumption of Alcohol Suppression Team (<21 COAST Task Force) to be funded in part from funds made available through the Alcohol Policing Partnership Program (APP) administered by the Department of Alcoholic Beverage Control (ABC); and WHEREAS, it is agreed that any liability arising out of performance in this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and ABC disclaim responsibility for any such liability; and WHEREAS, the grant funds received hereunder shall not be used to supplant expenditures controlled by this body; and WHEREAS, it is agreed that this award is not subject to local hiring freezes; and WHEREAS, the foregoing grant funds will be used, pending approval of the FY 2019-20 Operating Budget of the Police Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts $55,010 in grant funding from the ABC, and pending approval of the Police Department’s FY 2019-20 operating budget through Budget Amendment 20.001 in order to reflect an increase of $55,010. BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City Manager is authorized to execute the grant agreement on behalf of the City, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto. BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City Manager is authorized to take any other action consistent with the intent of this resolution that does not materially increase the City’s obligations hereunder. ***** City of South San Francisco Printed on 6/27/2019Page 1 of 2 powered by Legistar™ File #:19-472 Agenda Date:6/26/2019 Version:1 Item #:5a. City of South San Francisco Printed on 6/27/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-529 Agenda Date:6/26/2019 Version:1 Item #:6. Report regarding a resolution approving and authorizing the City Manager to execute a purchase agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project,in an amount not to exceed $509,500.(Bianca Liu, Associate Engineer and Robert Dusenbury, Lotus Water) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving and authorizing the City Manager to execute a purchase agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project,in an amount not to exceed $509,500. BACKGROUND/DISCUSSION Effective on April 26,2017,the California Department of Transportation (“Caltrans”)agreed to fund $9,500,000 to the Orange Memorial Storm Water Capture Project (“Project”)through a Cooperative Implementation Agreement No.D43CIASF0001 (the “CIA”)between Caltrans and the City of South San Francisco (“City”).The City entered into a contract with consultant Lotus Water on January 2,2018 to provide design,permitting,and construction support services for the Project,which is scheduled to complete 60% design on June 7,2019 and enter the 90%design phase at that time.The Project construction costs are fully funded through the CIA with no matching funds required from the City. The Project consists of constructing a diversion and treatment structure to re-direct and treat stormwater runoff to remove trash,debris and sediment before storing the water in underground,multi-chambered storage reservoir.The storage reservoir will also provide water treatment and disinfection so that the water may eventually be used for irrigation in and around the Orange Memorial Park. As a part of the Project,the City anticipates that it will need to purchase storage tank materials using CIA funding after the Project designs are complete.However,as part of the agreement,the CIA funds would be allocated by fiscal year and each allocation would need to be spent within three years.Caltrans allocated $1 million for Fiscal Year 2016-2017 towards the Project,with additional funds over the next five fiscal years to pay for the total project costs (estimated at $9.5 million).Any funds obligated before June 30,2017,must be spent by June 30, 2019, and the funds obligated in the subsequent year will have one additional year. Due to delays in the Project schedule,the Project design is now scheduled to be completed by December 2019. Waiting till after December 2019 to purchase the storage tank materials would be beyond the expiration of the CIA funds allocated for Fiscal Year 2016-2017.In order to avoid losing funds that were allocated Fiscal year 2016-17,City Staff is requesting to purchase the storage tank materials ahead of the Project schedule and have the storage tanks delivered to the Project site once the City is prepared to install them and complete construction. Lotus Water solicited bids from three (3)vendors for the storage tank materials.Each vendor was provided City of South San Francisco Printed on 6/27/2019Page 1 of 2 powered by Legistar™ File #:19-529 Agenda Date:6/26/2019 Version:1 Item #:6. Lotus Water solicited bids from three (3)vendors for the storage tank materials.Each vendor was provided with a description of the Project and the requirements of the modular units: ·Polypropylene modular water storage system ·Cistern sized for 26,000-27,000 cu.ft.of effective storage (excluding volume below outlet pipe to pump wet well and above invert of overflow pipes to infiltration gallery) ·Infiltration Gallery sized for 104,000 cu. ft. of storage (excluding surrounding aggregate) ·Withstand the vertical and lateral loading from 7’-8’ of soil cover The 3 bids ranged from $463,144.30 to $696,609.25. The Atlantis proposal was the lowest. Vendors Total Bid RainHarvest Systems $696,609.25 California Filtration Specialist $676,425.00 Atlantis $463,144.30 As the design develops,staff anticipate small modifications to the size of the storage area.In order to account for small modifications from the design development,City Staff is requesting to purchase the storage tank materials from Atlantis based on the solicited price,with a 10%contingency,for a total not to exceed amount of $509,500 (rounded to the nearest hundred). The purchase agreement with Atlantis,attached to the accompanying resolution as Exhibit A,will allow the City to purchase the storage tank material and Atlantis will provide delivery on a date as designated by the City. The City anticipates that the Project will be ready to install the storage tanks within two (2)years.Therefore, the purchase agreement provides that the tanks must be delivered prior to 2021.By pre-purchasing the storage material, the City will avoid losing funds from Caltrans, and secure pricing of the modules. FISCAL IMPACT Approving the purchase of storage tank materials will allow the City to avoid losing Caltrans funds for the Project and without requiring matching funds from the City. RELATIONSHIP TO STRATEGIC PLAN Adopting this resolution will contribute to the City’s Strategic Plan outcome of improved Quality of Life by maximizing funds available for the OMP Storm Water Capture Project which aims to improve water quality. CONCLUSION Staff recommends that the City Council adopt a resolution approving and authorizing the City Manager to execute a purchase agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project in an amount not to exceed $509,500. Attachment: PowerPoint Presentation OMP Storm Capture Project - Materials City of South San Francisco Printed on 6/27/2019Page 2 of 2 powered by Legistar™ Orange Memorial Park Storm Water Capture Project South San Francisco City Council Meeting June 26, 2019 Project Update Selected Alternative: Subsurface Cistern under Ballfields 60% Design –Water Capture System Layout 60% Design –Water Capture System Performance Hydrology Total Annual Runoff 8% Diverted 92% Bypass 96% Flows Reach the Bay Annual Benefits (RAA Model) Equivalent Areas treated •351 acres for general water quality (85th percentile storm) •133 acres for trash capture (1-yr, 1 -hr storm) Pollutant Load Reduction •56 tons of sediment removed •5 grams of PCBs removed •16 grams of Hg removed Beneficial Uses •120 ac-ft/yr groundwater recharge •40 ac-ft/yr potable offset •160 ac-ft/yr treated and returned 4% Treated 3% Infiltrated 1% Irrigation Water Quality Benefits Schedule –Design, Bid, and Construction Storage System Pre-purchase Stormwater Storage System Products Comparison Atlantis Corp. Atlantis Quad Flo-Tank RainHarvest Systems Graf EcoBloc Maxx California Filtration Specialists R-Tank HD Pent Storage System –Cost Comparison Atlantis Flo-Tank •Storage modules only: $463,144 •Total cost: $1,281,000 Graf EcoBloc Maxx •Storage modules only: $696,609 •Total cost: $1,525,000 R-Tank HD Pent •Storage modules only: $676,425 •Total cost: $1,492,000 Storage System –Warranty Terms Atlantis Flo-Tank •10-year written warranty •Applies to structural integrity of Atlantis Flo-Tank modules only Graf EcoBloc Maxx •Written warranty not yet provided R-Tank HD Pent •10-year written warranty •Applies to structural integrity of R-Tank modules only Storage System –Certifications Atlantis Flo-Tank •Raw materials supplier compliant with ISO 9001 Graf EcoBloc Maxx •Manufacturing certified according to ISO 9001 •Manufacturing certified according to ISO 50001 R-Tank HD Pent •Raw materials supplier compliant with ISO 9001 •Independently certified AASHTO Load and Resistance Factor Design Storage System –Testing Atlantis Flo-Tank •3rd party testing done for samples from factory production of modules per in-house Atlantis Production Protocol and Atlantis Quality Requirements •Compression Tests •Flexibility & Deformation Tests •Drop Tests •Visual Inspection •University of Technology Sydney performed creep tests and compression tests of Atlantis modules Graf EcoBloc Maxx •Written warranty not yet provided •Testing performed per requirements to obtain European product certificate (BBA) •Quick Compression Tests •Creep Rupture Tests •Design Strength •Installation Limits R-Tank HD Pent •Information not yet provided Storage System –RECOMMENDATION Atlantis Corp. Atlantis Quad Flo-Tank RainHarvest Systems Graf EcoBloc Maxx California Filtration Specialists R-Tank HD Pent Thank you! City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-538 Agenda Date:6/26/2019 Version:1 Item #:6a. Resolution approving and authorizing the City Manager to execute a purchase agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project, in an amount not to exceed $509,500. WHEREAS, the City of South San Francisco (“City”) is currently engaged in the Orange Memorial Storm Water Capture Project (“Project”) to construct stormwater runoff treatment and storage structures at the Orange Memorial Park; and WHEREAS, the California Department of Transportation (“Caltrans”) has agreed to fund the Project in the amount of $9,500,000 pursuant to the Cooperative Implementation Agreement No. D43CIASF0001 (“CIA”) between Caltrans and the City; and WHEREAS, as part of the CIA, the funds would be allocated by fiscal year and each allocation would need to be spent within three years; and WHEREAS, Caltrans allocated $1 million for Fiscal Year 2016-2017 towards the Project, and such allocated funds must be spent by June 30, 2019; and WHEREAS, the City anticipates needing to purchase storage tank materials for the Project using a portion of CIA funding allocated for Fiscal Year 2016-2017 after the Project designs are completed; and WHEREAS, Project designs are anticipated to be completed by December 2019; and WHEREAS, to avoid losing CIA funds allocated for Fiscal Year 2016-2017, the City proposes to purchase the storage tank materials ahead of Project schedule and have the storage tanks delivered to the Project site once the City is prepared to install them and complete construction; and WHEREAS, the City’s Project consultant, Lotus Water, solicited bids from three (3) vendors for the storage tank materials; and WHEREAS, Atlantis Water Management Victoria (“Atlantis”) submitted the lowest bid, in the amount of $463,144.30; and WHEREAS, City staff is requesting to purchase the storage tank materials from Atlantis based on the solicited City of South San Francisco Printed on 6/29/2019Page 1 of 2 powered by Legistar™ File #:19-538 Agenda Date:6/26/2019 Version:1 Item #:6a. price, and including a 10% contingency in order to account for small modifications to the size of the storage area during Project design development, for a total not to exceed amount of $509,500; and WHEREAS, City staff has negotiated a purchase agreement with Atlantis to provide for the purchase and delivery of the storage tank materials before June 26, 2021, as instructed by the City’s designated contractor or representative for the Project, for a not to exceed amount of $509,500; and WHEREAS, approving the purchase agreement for the storage tank materials for the Project would allow the City to expend the remainder of the $1 million Caltrans allocation for Fiscal Year 2016-2017 without requiring matching funds from the City. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco approves the Purchase Agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for construction of the Orange Memorial Park Storm Water Capture Project, attached hereto as Exhibit A, for an amount not to exceed $509,500. BE IT FUTURE RESOLVED that the City Manager is hereby authorized to execute the Purchase Agreement in substantially the same form as that attached hereto in Exhibit A, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other action consistent with the intent of this Resolution. ***** City of South San Francisco Printed on 6/29/2019Page 2 of 2 powered by Legistar™ Page 1 of 4 PURCHASE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND ATLANTIS WATER MANAGEMENT VICTORIA These terms and conditions govern the purchase of materials, supplies, and/or equipment described in this Purchase Agreement (“Purchase Agreement”) by Atlantis Water Management Victoria (“Vendor”) for the City of South San Francisco (“City”). Vendor and City are collectively referred to in this Purchase Agreement as “the Parties.” If the Vendor selects subcontractors to execute a portion the terms of this Purchase Agreement, that subcontractor is an agent of the Vendor, and is hereby included by reference as “the Vendor.” 1. Time of Performance. This Purchase Agreement shall commence effective June 26, 2019, and shall end when Vendor has provided to the City the Products described in this Purchase Agreement, and in Exhibit A (“Products”). The Vendor’s obligations pursuant to this Agreement must be performed by June 26, 2021 as provided in Section 2 below. In the event that any of the terms of Exhibit A conflict with this Purchase Agreement, the terms of the Purchase Agreement shall prevail. 2. Description of Goods. Vendor shall perform everything required to be performed and shall provide and furnish to City the products listed in Exhibit A. Such products must be delivered before June 26, 2021 as instructed by the City’s designated contractor or representative, in strict accordance with the specifications as established by this Purchase Agreement and Exhibit(s), which specifications are incorporated herein and made part of this Purchase Agreement. 3. Description of Purchase. The City hereby agrees to pay Vendor for the Products with a not to exceed amount. The total payment for Products provided under this Purchase Agreement is not to exceed Five Hundred Nine Thousand Five Hundred Dollars ($509,500). The City shall pay Vendor invoices for Products actually delivered in accordance with this Purchase Agreement. To be eligible for payment, Vendor invoices must itemize the Products delivered and the corresponding prices in accordance with this Purchase Agreement. Payment of Vendor invoices does not constitute acceptance of Products delivered. Prices of Products delivered that are not in accordance with this Purchase Agreement are subject to adjustment. In no event will the prices of Products delivered exceed that specified on this Purchase Agreement. Payments shall be subject to adjustment for defects in quality or failure of Vendor to meet terms and conditions herein and in Exhibit A. Such adjustments shall be equal to one hundred percent (100%) of City’s costs to correct such defects or Vendor’s failure to meet Purchase Agreement requirements. 4. General Warranties and Product Compliance. Vendor warrants that: (A) All Products are as described on this Purchase Agreement conform to all drawings, samples, descriptions and specifications contained in Exhibit A; (B) All Products delivered are new and of good merchantable quality, free from material defects of workmanship and fit for the purpose for which sold or provided; (C) Vendor has good title to all Products delivered and all Products delivered are free from liens and other encumbrances; and (D) Vendor's delivery and supply of the Products will be in strict conformity with all applicable local, state, and federal laws. For purposes of this warranty, any Products or components not meeting the foregoing quality shall be deemed defective. The foregoing warranty provisions shall also be applicable to equipment or materials provided by a third party entity to Vendor via this Purchase Agreement. Vendor also expressly warrants and guarantees, for ten (10) years that the Products furnished by it to City shall be free from breakage or defects of material and workmanship under normal use and Page 2 of 4 in accordance with Atlantis Corporation tank manual, specifications and design calculations, service and maintenance from the date of acceptance of the City, and expressly agrees to replace Products which proves defective as a result of inferior or defective materials, equipment or workmanship. If within the period stated above, any repairs or replacements in connection with the Products are determined by an independent assessor agreed to by both parties to be as a result of the use of inferior or defective materials, equipment or workmanship, Vendor agrees on receipt of notice from City and without expense to the City, for freight, parts or labor, to properly repair, replace or correct any and all such defects therein. If Vendor, after such notice, fails to proceed promptly with the terms of this warranty and guarantee, the City may perform the work necessary to effectuate such corrections, repairs and replacements, and recover the cost thereof from Vendor. 5. Final Inspection and Acceptance. Products delivered pursuant to this Agreement shall be subject to final inspection and acceptance or rejection by the City at the time of delivery. 6. Performance and Liability. Vendor expressly agrees to assume all liabilities, responsibilities, risks, claims, costs and damages associated with the Products and their delivery pursuant to this Agreement, including those arising from actions and omissions on the part of Vendor’s contractor(s) or subcontractor(s) during the course of delivery. The City shall not assume any responsibility or liability whatsoever with respect to the Products until such Products have been delivered as directed by the City’s designated contractor or representative pursuant to Section 2 above and have been accepted by such designated contractor or representative pursuant to Section 5 above. 7. Insurance. Continuing throughout the term of this Purchase Agreement, Vendor, at its sole cost and expense, furnish the City with certificates of insurance evidencing that Vendor has obtained and maintains Professional Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Vendor shall also require any contractor(s) or subcontractor(s) to secure and maintain, in full force and effect during the term of this Agreement, a general liability insurance policy and other adequate insurance that shall be the types and amounts of insurance coverage listed below: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City- furnished equipment used or operated by the Vendor, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-owned vehicles. 8. Termination. In addition to all other legal and equitable rights of the City, the City may terminate this Purchase Agreement upon notice to the Vendor. If the City terminates this Purchase Agreement, the City will pay the Vendor for Products accepted in accordance with this Purchase Agreement prior to the date of termination. Page 3 of 4 9. Prevailing Party. In the event that either party to this Purchase Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Purchase Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 10. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Vendor: Atlantis Water Management Victoria Pty Ltd 3/19-21 Gibbes St Chatswood, NSW 2067 AUSTRALIA City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 UNITED STATES 11. Assignment, Governing Law. The Vendor may not assign any of Vendor's obligations under this Purchase Agreement without the City’s prior written approval. This Purchase Agreement is governed by California law. The jurisdiction for any litigation arising from this Purchase Agreement shall be in the state of California, and shall be venued in the County of San Mateo. 12. Severability. If any portion of this Purchase Agreement is held invalid, the Parties agree that such invalidity shall not affect the validity of the remaining portions of this Purchase Agreement. 13. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Purchase Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 14. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. [signatures on the following page] Page 4 of 4 CITY OF SOUTH SAN FRANCISCO ATLANTIS WATER MANAGEMENT VICTORIA A Municipal Corporation By:___________________________ By:___________________________ Mike Futrell Robert Khachadourian City Manager Authorized Representative Approved as to Form: __________________________ City Attorney Attest: _____________________________ City Clerk 3239397.1 ANA19300 PROFORMA INVOICE Part No.Part Name Sales Unit Price Quantity Total 70006 8,527 Atlantis Quad Flo Tanks (5-Plate) Capacity 16.31cf ea USD 3.33 139,075 USD 463,144.30 Transport 19 TOTAL USD 463,144.30 *** SALES QUOTE VALID FOR 45 DAYS. CLIENT TO GIVE ESTIMATE ON TIME FRAME BETWEEN ORDER AND DATE OF STOCK REQUIREMENT. TERMS DDP Terms of Payment: USD 283,992.26 50% PRODUCT + ALL LOGISTICS COSTS (INCL FREIGHT, DUTY AND BROKERAGE) PAYABLE UPFRONT USD 179,152.04 50% PRODUCT PAYABLE 30 DAYS FROM COMMERCIAL INVOICE DATE Payment by TT direct to bank account as follows: Account Name:ATLANTIS WATER MANAGEMENT VICTORIA PTY LTD Bank:National Australia Bank Branch Address:300 Victoria Avenue, Chatswood NSW 2067, Australia BSB No.:082-201 Account No.:ATLNTUSD01 Swift No.:NATAAU3302S Signatory's Company Signature Date of issue ATLANTIS WATER MANAGEMENT VICTORIA PTY LTD Thursday, 20 June 2019 TBA TBA PORT KLANG, MALAYSIA Malaysia PLASTIC PANELS Bill of Lading Date Description * CUBIC FOOT RATE IS BASED ON LATEST CONCEPT PLANS INCORPORATING 6,400 QUADS FOR INFILTARION GALLERY + 2,127 QUADS FOR CISTERN. Name of Authorised Signatory Nermina Marosevac 40HC Containers Orange Memorial Park, 1 W Orange Ave, S San Francisco, CA 94080 ** DDP PRICE MAY INCREASE BY 2-2.5% IF OVERALL VOLUME OR NUMBER OF QUADS IS REDUCED SIGNIFICANTLY OR FREIGHT RATES INCREASED DUE TO SEASONAL PEAK CHARGES. TBA 1 W Orange Ave South San Francisco, CA, USA 94080 Port of Loading Orange Memorial Park Customer Order No: Marks and Numbers Quantity and Description of Goods CITY OF SOUTH SAN FRANCISCO 315 MAPLE AVENUE SOUTH SAN FRANCISCO, CA 94080 CONTACT: BIANCA LIU Thursday, 20 June 2019 Port of Discharge cubic feet ATLANTIS WATER MANAGEMENT VICTORIA PTY LTD UNIT 3/19-21 GIBBES STREET CHATSWOOD, N.S.W. 2067 AUSTRALIA T: +61 2 9417 8344 F: +61 2 9417 8311 Shipper Consignee Notify Party Country of OriginVessel/Aircraft etc Delivery address EXHIBIT A Contact Robert Khatchadourian QUOTE - Lotus Water Email robertk@atlantiscorp.com.au LANDED PRICE Tel 612 406 712 296 Quote # ATL190227_4 Quote Based on Volume CF Quote Date 4/23/2019 - Revised 06/12/2019 Quote Valid 45 Days Contact Contact(s) Telephone Email Project Name Orange Memorial Park Zip Code (estimated) South San Francisco, CA 94108 Product Atlantis Flo-Tanks Load Rate 5-plate Product Quantity Flo Tank Parts Part Quantity Unit Price Quad Flo Tank 5-plate 70006HD (Cistern) 26,705 cf effective storage 2,127 - - Quad Flo Tank 5-plate 70006HD (Infiltration Gallery) 104,413 cf 6,400 - - Total for Atlantis Product Cistern & Infiltration Gallery 8,527 - 463,144.30 Product Total 463,144.30 Total USD 463,144.30 DDP Quote Terms: INCLUDING 5.3% Duty, Brokerage and Shipping/Freight to site 2-2.5% price increase if overall volume or number of Quad Modules is reduced sifnificantly. Also, if freight rates are increased during peak charges. The product will ship direct to site from the Malaysia factory. Lead Time: 8 – 12 weeks (subject to number of containers required per shipment, production queue, available standing stock and shipping vessel) Atlantis Flo Tanks are sold unassembled and must be assembled on site. Plates are shipped in pallets Additional plates to cover damage caused by installation are not included A forklift is required onsite to unload material from the truck. This quote does not include textile, liner, geo-grid, handling or assembly costs. Pricing is based upon information provided and may change if actual dimensions or loads differ. Determination of all quantities required for completion of the project is the client's responsibility Shipping costs are estimated on this quote; an estimate only and can vary Page 1 of 3 Price is valid for 45 days, subject to Atlantis Standard Terms and Conditions of Sale (Below) Page 2 of 3 ATLANTIS STANDARDS TERMS AND CONDITIONS OF SALE These are the terms and conditions of sale between Atlantis Water Management Victoria (Seller) and the buyer of the Products (Buyer): 1. Project Acceptance - All orders are subject to review and acceptance by the Seller. By placing an order with the Seller the Buyer accepts the the Seller's terms and conditions of sale written here. Changes to these terms must be done with written agreement from the Seller. 2. Quoted Prices - All prices are D.D.P.. the Seller's factory or warehouse and unless otherwise specified, exclude all local, provincial, state, or federal sales taxes. Proposals and quotations of prices apply only in the quantity and on the shipping schedule named in the proposal or quote, and unless the Seller expressly agrees to the contrary in writing, such proposal and quotations are subject to change without notice. Prices are subject to change in the event of increases in customs duty, sales, excise, or other similar taxes, or increases in freight, insurance, of variation in foreign currency exchange rates, or in the costs of manufacture. The prices in this quotation are based on a current resin price. If the price of materials purchased by the Seller from 3rd party vendors increases during the stated acceptance period, the prices herein shall be adjusted to reflect this increase in the material prices and shall be passed to the Buyer without allowance for overhead or profit. Unless the Seller expressly agrees to the contrary in writing, all invoices become due and payable on the date of the Seller's invoice. Prices are valid for 30 days. 3. Delivery - Any dates or schedules that are specified for delivery of the Goods are estimates only and the Seller will incur no liability, either direct, or indirect, as a result of any delays in meeting such dates or schedules. If the Buyer shall fail to make payments in accordance with the terms of payment, the Seller may defer further shipment until such payments are made or terminate this Agreement. The Seller shall not be responsible for any delays in delivery or failures in manufacture caused by contingencies beyond the Sellers' reasonable control, including but not limited to strikes, fire, flood, embargo, war, governmental regulations, or shortages of raw materials, fuels, or transportation. Acceptance of order and delivery is subject to availability at the time of Order. 4. Product Inspection - The Buyer shall carefully inspect the condition of the Product on receipt and shall notify the Seller in writing before the product has been stored or moved out to site, of any defects or shortages, and provide the Seller an opportunity to inspect the defects. Any defects in product or material ordered and delivered must be reported to us within 48 hours. Product shall not be returned to the Seller without the written consent of the Seller. Upon written consent of the Seller, such goods may be returned to the Seller's designated location, freight prepaid, and by a carrier designated by the seller. 5. Quality and Standards Unless otherwise expressly agreed upon in writing, the products sold hereunder shall be subject to the Seller's standard specifications, manufacturing variations, and tolerances. Additional QC requirements not specifically detailed in the Seller's Quality Assurance Manual will be provided at an extra charge. 6. Warranties - The Seller does not warrant the suitability of Product for any particular purpose, but warrants and agrees to manufacture Product in accordance with the agreed specifications and without defect. For standard warranty details please contact Atlantis International Corp. Pty. or your Atlantis representative for a draft copy of the warranty based on the project design and expected loads, specifically agreed to in writing by the Seller. Where the Seller warrants the products to be sold, it shall be in accordance with the Seller's published specifications at time of the order. The Seller's warranty is limited to the materials Seller purchased from third party vendors to the standard warranty offered by those vendors. The Seller shall in no event be liable to the Buyer or any third party for special, incidental, or consequential damages for, resulting from or in connection with, any breach of warranty or any loss resulting from the improper use of the Product by the Buyer. Our legal liability is limited to the cost of material supplied and freight if applicable. 7. Indemnity - The buyer agrees to indemnify, save harmless and defend the Seller and the Seller’s directors, officers, employees and contractors from and against all claims by any third party (being an individual, partnership, joint venture, firm, trust, body corporate, government, authority of any other legal entity other than the Seller or the Buyer) in respect of or in any way relating to the Products, Services or the installation of the Products including, without limitation any claims relating to any breach of contract, negligence or other tort or breach of statutory or other duty by the Seller. The Buyer agrees that the Seller’s directors, officers, employees and contractors are their intended party beneficiaries of this clause. 8. Design - It is the Buyer’s responsibility to ensure that the design into which the Product will be used is properly engineered and that the Product properties are adequate for the installation. Should the Product be used in an application where property or public safety could be endangered the Buyer warrants that the design of the Product has been engineered by a competent engineer with experience in the design of the Product. Unless specifically agreed to in writing, the Seller shall not be responsible for the results of any technical advice provided free of charge in connection with the design, installation, or use of the Product. 9. Disclaimer - The information presented herein, while not guaranteed, is to the best of our knowledge true and accurate. While every effort has been made to provide accurate and reliable information, it is up to the user of this product to verify all information, including designs it might be based upon, with an independent source. Application of this data must be made on the basis of responsible professional judgment. Except when agreed to in working conditions of use, no warranty expressed or implied is made regarding the performance or suitability of use of any product, since the manner of use and handling is beyond our control. ATL190227_4 Above sales terms are deemed accepted on Purchase Order submittal. Terms of payment will be provided at time of PO. Date: ________________Name :___________________________________ Title ___________________________________ Company ____________________________________ Page 3 of 3 Flo---Tank Technical Document Last edit: 10/05/2016 Atlantis Corporation reserves the right to change its products specifications at any time. It is the responsibility of the specifier and purchaser to ensure that the product specifications used for design and procurement proposes are current and consistent with the products used in each instance. Considerations for a Responsible Design Adequate understanding of infiltration systems Use of water free of sediments, debris and contaminants Adequate understanding of ground conditions on site Use of suitable backfill and installation under non-heavy loads Consideration of the influence groundwater levels and the effect of surface water flow into excavations during construction Appropriate laboratory testing and quality assurance Appropriate application of load combinations and partial factors of safety Consideration of dynamic effects from vehicles and duration of static loads Consideration of relevant local and international standards Calculation of creep to meet both short-term and long-term requirements Atlantis modular tanks are made of recycled geo-composites and therefore their strength may have slight variations. Thus caution has been incorporated into compressive strength figures obtained from independent third party laboratories. Atlantis carries out a batch---testing regime within the quality assurance procedures to ensure that the products delivered to the marketplace meet our technical specifications and the compressive strength shown in this document. Vertical Compression Strength (408mm x 685mm face) Flo---Tank (kPa) (psi) 4 internal plates 220.0 31.9 5 internal plates 244.7 34.5 7 internal plates 309.5 44.9 9 internal plates 370.2 53.7 Lateral Compression Strength A (450mm x 685mm face) Flo---Tank (kPa) (psi) 4 internal plates 176.0 25.5 5 internal plates 184.4 26.7 7 internal plates 232.3 33.7 9 internal plates --- --- Disclaimer: All information provided in this publication is correct to the best knowledge of the company and is given out in good faith.The information provided is intended for guidance only and shall not constitute a‘sale by description’. Atlantis may modify and change the information and specifications without prior notice. Updates will not be issued automatically. This information is not intended to have any legal effect, we accept no liability whatsoever on design and installation. All rights reserved. Copyright in this datasheet belongs to Atlantis and all such copyright may not be used, sold, copied or reproduced in whole or part in any manner in any media to any person without prior consent.As each project is unique, and as Atlantis Corporation Australia Pty Ltd, Atlantis Corporation International Pty Ltd, Atlantis Aurora Pty Ltd, and its distributors and agents world wide have no direct control over the methods employed by the local user in specifying, installing or supervising of its products, no responsibility is accepted by Atlantis Corporation Australia Pty Ltd, Atlantis Corporation International Pty Ltd, Atlantis Aurora Pty Ltd and its distributors and agents world wide, as to the suitability of its use forany particular project. Users should satisfy themselves as to the suitability of the products for their purpose. 3/19-21 Gibbes Street, Chatswood NSW 2067 Australia (Head Office) Phone: + (61) 2 9417 8344 Fax: + (61) 2 9417 8311 Email: info@atlantiscorp.com.au www.atlantiscorp.com.au Lateral Compression Strength B (450mm x 408mm face) Flo---Tank (kPa) (psi) 4 internal plates 119.3 17.3 5 internal plates 147.4 21.4 7 internal plates 186.5 27.0 9 internal plates --- --- Long---term Design Life Creep Reduction Factor – Australian Standard 4678 Design Life (years) Factor 20 0.33 30 0.32 50 0.30 NOTES: * Lateral strength tests for 9 internal plates to be updated. * Creep reduction factors have been extrapolated from specimen testing by with the University of Technology, Sydney (UTS). AS4678 Earth---Retaining Structures is referred to for creep definition. * Other influencing factors such as all external forces, geotechnical conditions, ground temperature fluctuations, earthquakes etc. and other factors not noted must be taken into account for the design by the design engineer. * This document is a supplement of Atlantis technical guides, manuals and specifications for modular underground water tanks. * Atlantis Corporation reserves the right to change its products specifications at any time. It is the responsibility of the specifier and purchaser to ensure that the product specifications used for design and procurement are current and consistent with the products used in each instance. For further technical information, advice or updated documentation please contact Atlantis’ technical team on: Email: technical@atlantiscorp.com.au Telephone: +61 2 9417 8344 Website: www.atlantiscorp.com.au Disclaimer: All information provided in this publication is correct to the best knowledge of the company and is given out in good faith.The information provided is intended for guidance only and shall not constitute a‘sale by description’. Atlantis may modify and change the information and specifications without prior notice. Updates will not be issued automatically. This information is not intended to have any legal effect, we accept no liability whatsoever on design and installation. All rights reserved. Copyright in this datasheet belongs to Atlantis and all such copyright may not be used, sold, copied or reproduced in whole or part in any manner in any media to any person without prior consent.As each project is unique, and as Atlantis Corporation Australia Pty Ltd, Atlantis Corporation International Pty Ltd, Atlantis Aurora Pty Ltd, and its distributors and agents world wide have no direct control over the methods employed by the local user in specifying, installing or supervising of its products, no responsibility is accepted by Atlantis Corporation Australia Pty Ltd, Atlantis Corporation International Pty Ltd, Atlantis Aurora Pty Ltd and its distributors and agents world wide, as to the suitability of its use forany particular project. Users should satisfy themselves as to the suitability of the products for their purpose. 3/19-21 Gibbes Street, Chatswood NSW 2067 Australia (Head Office) Phone: + (61) 2 9417 8344 Fax: + (61) 2 9417 8311 Email: info@atlantiscorp.com.au www.atlantiscorp.com.au SSSSSSSSSSSSSSSSSSSSSSSSSSWT WT VLTGS D S DSD SD SD ICVICVICVICVICVSDSDSDSSSSSDEE EE E E E E E E E E E E E E E E E E E E E E VM©Lotus Water. 1 2 3 4 5 6 D C B A 654321 A B C D DRAWING NUMBER ORANGE MEMORIAL PARK, CITY OF SOUTH SAN FRANCISCO, CA LINE IS 2 INCHES AT FULL SIZE REVISIONS REV DATE DESCRIPTION DESIGNED: DRAWN: CHECKED: DATE: SCALE: LOTUS PROJECT NUMBER 1107 SD/EZ ST ST 06/07/19 COLMA CREEK STORMWATER DIVERSION & TREATMENT SYSTEMPRELIM P:\1107 Orange Memorial Park\400 Technical\420 CAD Design\425 Construction Documents\01 Sheet Files\C-400 STORMWATER STORAGE SYSTEM PLAN.dwg,----,6/6/2019 1:36:17 PMSTRMWTR STORAGE SYSTEM LAYOUT - C-402 1"=20' SUBSURFACE SUBSURFACE INFILTRATION GALLERY 104,400± CF STORAGE 19,250± SF SUBSURFACE CISTERN 26,700± CF STORAGE 6,400± SF (E) BLDG COLMA CREEK B C-403 W ORANGE AVE(E) BALL FIELDS LEGEND A C-403 ©Lotus Water. 1 2 3 4 5 6 D C B A 654321 A B C D DRAWING NUMBER ORANGE MEMORIAL PARK, CITY OF SOUTH SAN FRANCISCO, CA LINE IS 2 INCHES AT FULL SIZE REVISIONS REV DATE DESCRIPTION DESIGNED: DRAWN: CHECKED: DATE: SCALE: LOTUS PROJECT NUMBER 1107 SD/EZ ST ST 06/07/19 COLMA CREEK STORMWATER DIVERSION & TREATMENT SYSTEMPRELIM P:\1107 Orange Memorial Park\400 Technical\420 CAD Design\425 Construction Documents\01 Sheet Files\C-400 STORMWATER STORAGE SYSTEM PLAN.dwg,----,6/6/2019 1:36:17 PMSTRMWTR STORAGE SYSTEM C-403 1"=5' SECTIONS (IF REQ'D) (IF REQ'D) City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-524 Agenda Date:6/26/2019 Version:1 Item #:7. Report regarding a resolution accepting $12,500 in grant funds from Kaiser Permanente Northern California Community Benefit Programs and approve Budget Amendment 20.002 (Sharon Ranals,Director of Parks and Recreation) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting $12,500 in grant funds from Kaiser Permanente Northern California Community Benefit Programs to support the “Get Moving South San Francisco!” campaign, a new initiative encouraging community members to engage in health and wellness activities. BACKGROUND/DISCUSSION The Parks and Recreation Department applied for and received a grant for $12,500 from Kaiser Permanente Northern California Community Benefit Programs to support a new initiative encouraging community members to engage in health and wellness activities. This new initiative titled “Get Moving South San Francisco!” will be offered as a scholarship program to low-income children, adults and seniors or other individuals who submit a “prescription” for physical activity. Scholarships will cover some or all of the cost of participating in recreation programs as well as provide free gift certificates to the South San Francisco Farmers Market or special luncheons for seniors. The initiative will also provide resource information to community members to support their continued efforts to increase their level of physical activity and healthy living. The Parks and Recreation Department is fortunate to have the opportunity to partner with Kaiser Permanente Northern California Community Benefit Programs to provide this financial benefit in support of a healthy community. Their continued support is very much appreciated. FISCAL IMPACT Funds from this grant will be received and expended from the Parks and Recreation grant account. Receipt of these funds do not commit the City to ongoing funding. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this grant supports Strategic Plan Priority #2 Quality of Life. This grant will encourage and promote health and wellness initiatives in the community. CONCLUSION It is recommended that the City Council adopt a resolution accepting $12,500 in grant funds from Kaiser Permanente Northern California Community Benefit Programs to support the “Get Moving South San Francisco!” campaign in the Parks and Recreation Department and approve Budget Amendment 20.002. City of South San Francisco Printed on 6/27/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-525 Agenda Date:6/26/2019 Version:1 Item #:7a. Resolution authorizing the acceptance of $12,500 in grant funding from Kaiser Permanente Northern California Community Benefit Programs in support of the Parks and Recreation Department’s “Get Moving South San Francisco!” initiative and approve Budget Amendment 20.002. WHEREAS,the City of South San Francisco (“City”)Parks and Recreation Department (”Department”)offers recreation classes to the community; WHEREAS,the Department applied for and received a grant from Kaiser Permanente Northern California Community Benefit Programs in the amount of $12,500 for health and wellness activities; WHEREAS,the Department is launching an initiative “Get Moving South San Francisco!”to encourage community members to engage in health and wellness activities; WHEREAS,the Department will create a scholarship program for low-income community members to participate in recreation and enrichment classes that may lead to a healthier lifestyle where it may have been otherwise cost prohibitive to do so; NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby accepts $12,500 in grant funding from Kaiser Permanente Northern California Community Benefit Programs to establish the “Get Moving South San Francisco!” initiative and approve Budget Amendment 20.002. ***** City of South San Francisco Printed on 6/29/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-536 Agenda Date:6/26/2019 Version:1 Item #:8. Report regarding resolution approving a consulting services agreement with Daryl D.Jones,Inc.for Telecommunications Engineering and Police Information Technology Management Services for a three-year term in an amount not to exceed $608,940.00 and authorizing the City Manager to execute the consulting services agreement.(Police Chief Jeff Azzopardi) RECOMMENDATION It is recommended that the City Council adopt a resolution approving a consulting services agreement with Daryl D.Jones,Inc.for telecommunications engineering and police information technology management services for a three-year term in an amount not to exceed $608,940.00 and authorizing the City Manager to execute the consulting services agreement. BACKGROUND/DISCUSSION The South San Francisco Police Department has had a professional services agreement with Daryl Jones,Inc. for the last 24 years.Daryl D.Jones was a city employee between 1981 and 1994 with responsibilities like those of the current consulting services agreement. The City’s Information Technology (IT)Department currently provides services to the Police Department for office computers,some servers,and computers in the police cars.The IT Department’s responsibilities for the Police Department are also increasing,as discussed further below,the Police Department has ongoing specialized information technology needs,which the City’s IT Department staff cannot provide at this time. The specialized skills that Daryl D. Jones, Inc. will continue to provide to the City include: ·911 call support and dispatch center support. ·Police Radio, computer, server, and hardware/software support. ·Monitoring new legislative requirements on the local,State,and Federal levels in order to keep City systems up to date, effective, and in compliance. The proposed consulting services agreement with Daryl D. Jones, Inc., dba Telecommunications Engineering Associates (TEA) provides for a three-year average cost of $202,880. Under this contract Daryl D. Jones is present on site Monday-Friday from 9:00 am to 5:00 pm. Under the agreement, Mr. Jones is also required to field calls on a regular, 24x7 basis, including weekends, with no extra charge. Based on a 40-hour work week, his hourly rate is $97.59 per hour. During the calendar year of 2018, Daryl D. Jones was onsite at the Police Department or attending meetings regarding Police Department business for more than 2,100 hours. This does not include the time spent working on Police Department issues from home or elsewhere. (Itemized details are available for Council review, if desired.) A critical factor in staff’s recommendation to retain Daryl D. Jones is his flexibility and around the clock coverage he can provide the City. Mr. Jones routinely responds to requests for technical assistance on a 24x7 basis from Police Department employees, as well as from the City’s contract customers in Pacifica and Colma. Requests are usually related to the computer aided dispatch (CAD) and mobile data systems. An estimated average of 6 issues per week are remotely handled by Mr. Jones after normal business hours. Some issues take City of South San Francisco Printed on 6/27/2019Page 1 of 3 powered by Legistar™ File #:19-536 Agenda Date:6/26/2019 Version:1 Item #:8. just a few minutes to resolve, while others take several hours. The Police Department and IT Department have several projects in progress or in the planning phase for the next three years, and these services would be part of Mr. Jones’ services. They are: ·911-NG (Next Generation) system implementation. This nationwide effort will upgrade the E911 telephone network to use modern VOIP technology and improve the way calls to 9-1-1 are routed. This will require substantial changes to the equipment and facilities our police dispatchers use to receive voice and text messages from the public. ·Participate in discussions and planning/review of Emergency Responder Radio Communications Systems (ERRCS) required by the Fire Code in some newly constructed commercial buildings. Jones’ expertise is needed to help assure ERRCS systems do not cause harmful interference to our police radio systems. ·Participate in detailed planning related to dispatch operations at the new police facility. Assist with planning a seamless transition from an operations perspective. Staff estimates the value of these services to be more than $80,000 if the City used other consultants. (This is separate from Mr. Jones’ role in technical equipment aspects of the new police building dispatch center.) ·Provide ongoing design and engineering services for an emergency dispatch relocation site so essential communications operations could be sustained in the event of a catastrophic failure of the primary facilities at 33 Arroyo, South San Francisco, California. ·Ongoing planning related to alternatives to the current UHF T-Band radio frequency. In 2012, Congress enacted Public Law 112-961 that requires the Federal Communications Commission (FCC) to recover and auction the T-Band spectrum2, currently in use by public safety agencies, for commercial use by February 2021. Additionally, the law requires the FCC to clear public safety operations from this portion of the band within two years of auction close (i.e., early 2023). South San Francisco may need to plan for and implement a new radio system. This may require replacement of all police radio systems in San Mateo County. Staff estimates that the value of this service would be more than $80,000 if the City used other consultants. As part of evaluating the need for approval of Mr. Jones’ current proposed agreement, the Police Department worked closely with the IT Department to determine which areas of Mr. Jones’ services could potentially be picked up by IT. Staff looked at different models of support, work knowledge and experience. Staff evaluated their existing skill, experience and the timeframe. Staff determined keeping Jones on site would be less risk, cost less, and afford IT staff more time to handle routine desktop and mobile computer support related to police operations. As part of the evaluation of Police and IT working together, IT was already able to identify and take over the support of police PCs and car computers. This resulted in the police department cancelling outside contractors which saved an estimated $130,000 annually. In 2015, we sought quotes from other vendors and the responses demonstrated that Daryl D. Jones is the only consultant able to provide the level of service the city requires. There are currently no new consultants available that have the knowledge and expertise of Daryl D. Jones. FISCAL IMPACT City of South San Francisco Printed on 6/27/2019Page 2 of 3 powered by Legistar™ File #:19-536 Agenda Date:6/26/2019 Version:1 Item #:8. Funding is budgeted in the Police Department Fiscal Year’s Budgets (2019-20, 2020-21, and 2021-22). CONCLUSION The staff of the South San Francisco Police and Information Technology Departments both believe that the contract for Daryl D.Jones,Inc.should be renewed for a period of three years.Staff feels that the services provided from Mr.Jones will keep South San Francisco at the forefront of technology.This is the most cost- effective and low-risk option for providing the citizens of South San Francisco and its contract cities with the best engineering and support. It is recommended that the City Council adopt a resolution approving a consulting services agreement with Daryl D.Jones,Inc.for telecommunications engineering and police information technology management services for a three-year term in an amount not to exceed $608,940.00 and authorizing the City Manager to execute the consulting services agreement. City of South San Francisco Printed on 6/27/2019Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-537 Agenda Date:6/26/2019 Version:1 Item #:8a. Resolution approving a consulting services agreement with Daryl D.Jones,Inc.for Telecommunications Engineering and Police Information Technology Management Services for a three-year term in an amount not to exceed $608,940.00 and authorizing the City Manager to execute the consulting services agreement WHEREAS,staff recommends authorizing consulting services for telecommunications engineering and police information technology management for a three-year term in the amount not to exceed $608,940.00 WHEREAS,funding for this service is included in the City of South San Francisco’s Police Department Fiscal Year’s Budget (2019-20, 2020-21, and 2021-22) NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco authorizes the consulting services agreement for telecommunication engineering and police information technology management for a three-year term in the amount not to exceed $608,940.00. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement on behalf of the City of South San Francisco. ***** City of South San Francisco Printed on 6/29/2019Page 1 of 1 powered by Legistar™ Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 1 of 16 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND DARYL D. JONES, INC. THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and Daetl D. Jones, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2019 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2022 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $608,940.00, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 2 of 16 rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:  Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.);  The beginning and ending dates of the billing period;  A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;  At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;  The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;  The amount and purpose of actual expenditures for which reimbursement is sought;  The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 3 of 16 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement when the consultant travels more than 100 miles from the City limits for matters related to City business. Reimbursable expenses shall not exceed $2000.00 Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor represents and warrants that Contractor is a resident of the State of California in accordance with California Revenue & Taxation Code Section 18662, as may be amended, and is exempt from withholding. Contractor accepts sole responsible for verifying the residency status of any subcontractors and withhold taxes from non-California subcontractors as required by law. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 4 of 16 not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 5 of 16 Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self- insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 6 of 16 Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 7 of 16 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 8 of 16 which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 9 of 16 Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 10 of 16 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 11 of 16 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 12 of 16 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 13 of 16 The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 14 of 16 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Chief of Police ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant Daryl D. Jones Telecommunications Engineering Associates 1160 Industrial Rd. #15 Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 15 of 16 San Carlos, CA 94070 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. No professional seals shall be required for this agreement. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. Consulting Services Agreement between [Rev:11.14.2016] July 1, 2019 City of South San Francisco and Daryl D. Jones, Inc. Page 16 of 16 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager NAME: TITLE: Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729962.1 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall serve as the chief architect and engineer for CITY public safety telecommunications systems and facilities, and computer technology related to law enforcement systems. Responsibilities include routine administration for the Police Department’s computer aided dispatch, message switching systems and police records management systems. Additionally, the CONSULTANT shall do the following: • Develop and recommend standards for public-safety information technology including computer, radio, telephone and data communications systems. • Develop and maintain professional relationships with the City management team. • Serve as principal systems administrator, engineer and architect for all law enforcement information management systems and public safety telecommunications systems. • Responsible for system and network security including compliance with Lawnet and Department of Justice requirements. Oversee police user account administration. • Be available via pager to respond to requests for technical assistance from police staff after normal business hours. • Provide consulting, problem resolution assistance and be the program and project manager for matters related to the Law Enforcement Records Management System, Computer Aided Dispatch System, Mobile Data System, Message-Switching System, radio system and microwave system. • Responsible for the administration, support, and replacement schedules for all electronic equipment used in the public-safety communications center, including electronic security, access control, E-911, and the dispatch center facility. • Participate in budget preparation and administration for law enforcement technology. • Represent the City South San Francisco Police Department at various local, state and regional professional seminars, conferences, presentations, etc. • Assist in the training and duty assignments of police personnel. EXHIBIT B INSURANCE CERTIFICATES CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 08/28/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: (925) 734-0530 Fax: (925) 249-7342 CONTACT NAME:Herzog Insurance Agency Inc. HERZOG INSURANCE AGENCY INC. 235 MAIN STREET PLEASANTON CA 94566 PHONE (A/C, No, Ext):(925) 734-0530 FAX (A/C, No):(925) 249-7339 E-MAIL ADDRESS:susan.herzog@herzogins.com INSURER(S) AFFORDING COVERAGE NAIC # Agency Lic#: 0I67785 INSURER A :Mid-Century Insurance Company 21687 INSURED DARYL D JONES INC DBA: TELECOMMUNICATIONS ENGINEERING ASSOCIATES 1160 INDUSTRIAL RD STE 15 SAN CARLOS CA 94070 INSURER B : INSURER C : INSURER D: INSURER E : COVERAGES CERTIFICATE NUMBER:110638 INSURER F : REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY)LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurence)$ MED. EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG $ OTHER:$ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY (Per person)$ $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident)$ HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE (per accident)$ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED EXCESS LIAB RETENTION $$ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY A19537539 07/01/18 07/01/19 X PER STATUTE OTH- ER Y / N E.L. EACH ACCIDENT $1,000,000ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?N / A E.L. DISEASE-EA EMPLOYEE $1,000,000(Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Workers Compensation for: The City of South San Francisco CERTIFICATE HOLDER CANCELLATION The City of South San Francisco 33 Arroyo Drive South San Francisco, Ca 94080 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Attention: Robert C Herzog Jr ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD © 1988-2014 ACORD CORPORATION. All rights reserved. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-556 Agenda Date:6/26/2019 Version:1 Item #:9. Report regarding adoption of an Ordinance amending Title 20 of the South San Francisco Municipal Code related to Short Term Vacation Rentals and a resolution authorizing the City Manager to execute collection agreements for remittance of Transit Occupancy Taxes collected through Short Term Vacation Rental platforms (Tony Rozzi, Principal Planner). RECOMMENDATION Staff recommends that the City Council adopt an ordinance approving amendments to South San Francisco Municipal Code Chapter 20 to create short term vacation rental regulations and adopt a resolution authorizing the City Manager to execute collection agreements for remittance of taxes with Short Term Vacation Rental platforms. BACKGROUND/DISCUSSION On June 12,2019,the City Council introduced an ordinance making zoning text amendments to regulate short term vacation rentals in the Zoning Ordinance.The City Council voted to introduce this ordinance,which now requires a second reading. (Introduced on 6/12/19; Vote 5-0) The Ordinance is now ready for adoption.Additionally,in order to allow staff to efficiently collect Transit Occupancy Tax (“TOT”)from Short Term Vacation Rental Platforms,City staff recommends that the City adopt a resolution authorizing the City to enter into collection agreements for the remittance of TOT.A resolution authorizing the City Manager to execute such agreements,along with a template example from the Short Term Vacation Rental platform AirBnB is attached to the associated resolution. CONCLUSION The ordinance and resolution are ready for adoption.Staff recommends that the City Council adopt an ordinance approving amendments to South San Francisco Municipal Code Chapter 20 to create short term vacation rental regulations and adopt a resolution authorizing the City Manager to execute collection agreements for remittance of taxes with Short Term Vacation Rental platforms. ASSOCIATIONS 1.Final Ordinance 19-557 A.Exhibit A- Zoning Text Amendment 2.Resolution for Tax Remittance Agreements 19-558 City of South San Francisco Printed on 6/27/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-557 Agenda Date:6/26/2019 Version:1 Item #:9a. Ordinance Amending Title 20 of the South San Francisco Municipal Code to allow and regulate Short-Term Vacation Rental Uses Citywide. WHEREAS,in July 2010,the City Council for the City of South San Francisco adopted a comprehensive update to the City’s zoning ordinance,which repealed the then-existing Title 20 of the South San Francisco Municipal Code (“Zoning Ordinance”),and replaced it with an entirely new Title 20 that,among other actions, established new zoning districts,revised and reformatted many then-existing zoning provisions,eliminated inconsistent and outdated provisions,and codified entirely new zoning provisions,including new land use regulations and development standards; and, WHEREAS,short-term vacation rental uses have grown in popularity with the rise of the sharing economy; and, WHEREAS,the City of South San Francisco (“City”)has identified the need to specifically design and regulate short-term vacation rental uses in order to minimize impacts to neighborhoods and preserve neighborhood character, while balancing the desire to accommodate this new use; and, WHEREAS,staff recommends defining a short-term vacation rental as a lodging use consistent with the definitions contained in the Transient Occupancy Tax and Conference Center Tax Ordinance in Chapter 4.20 of the Municipal Code; and, WHEREAS,City staff prepared the attached Zoning Code Text Amendment (“Zoning Amendment”)to include a definition of short-term vacation rentals as a new lodging sub-classification and establish specific performance standards for these uses; and, WHEREAS,the Zoning Ordinance was adopted in 2010 after preparation,circulation,consideration,and adoption of an Initial Study/Negative Declaration (“IS/ND”)in accordance with the California Environmental Quality Act,Public Resources Code Sections 21000,et seq.(“CEQA”),which IS/ND analyzed the environmental impacts of adopting the Zoning Ordinance and concluded that adoption of the Zoning Ordinance could not have a significant effect on the environment because none of the impacts required to be analyzed under CEQA would exceed established thresholds of significance; and, WHEREAS,the refinements,clarifications,and/or corrections set forth in this Zoning Amendment,as they relate to Short-Term Vacation Rental uses Citywide,are minor in nature,the adoption of which would not result in any new significant environmental effects or a substantial increase in the severity of any previously identified effects beyond those disclosed and analyzed in the IS/ND prepared and circulated for the Zoning Ordinance,nor do the refinements,clarifications,and/or corrections constitute a change in the project or change City of South San Francisco Printed on 7/8/2019Page 1 of 4 powered by Legistar™ File #:19-557 Agenda Date:6/26/2019 Version:1 Item #:9a. in circumstances that would require additional environmental review. NOW,THEREFORE,BE IT ORDAINED that based on the entirety of the Record before it,as described below, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION I.FINDINGS. Based on the entirety of the record as described above,the City Council for the City of South San Francisco hereby makes the following findings: A.General Findings. 1.The foregoing recitals are true and correct and made a part of this Ordinance. 2.The Record for these proceedings,and upon which this Ordinance is based,includes without limitation,Federal and State law;the California Environmental Quality Act (Public Resources Code §§21000,et seq.(“CEQA”))and the CEQA Guidelines (14 California Code of Regulations §15000,et seq.);the South San Francisco 1999 General Plan and General Plan Environmental Impact Report,including the 2001 updates to the General Plan and 2001 Supplemental Environmental Impact Report;the South San Francisco Municipal Code;the Initial Study and Negative Declaration prepared for the Zoning Ordinance Update,including all written comments received;all reports,minutes,and public testimony submitted as part of the Planning Commission's duly noticed meeting on September 3,2015;all reports,minutes,and public testimony submitted as part of the City Council's duly noticed meeting on September 23, 2015;all reports,minutes,and public testimony submitted as part of the City Council's duly noticed meeting on August 22,2018;all reports,minutes,and public testimony submitted as part of the City Council's duly noticed meeting on June 12,2019 and any other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2). 3.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco, CA 94080, and in the custody of Chief Planner, Sailesh Mehra. B.Zoning Amendment Findings 1.The proposed Zoning Amendment is consistent with the adopted General Plan because the Zoning Amendment will reinforce the General Plan policies, is consistent with the relevant specific plans, and is consistent with the City’s overall vision for community development, economic vitality, and preservation of residential neighborhood character. None of the new or revised use definitions and modifications to allowable land uses will conflict with or impede achievement of any of the goals, policies, or land use designations established in the General Plan. 2.The Zoning Amendment to include the Short-Term Vacation Rental definition and performance standards for these uses would protect future land uses in the applicable zoning districts but would not affect any particular subject property.The zoning districts where Short-Term Vacation City of South San Francisco Printed on 7/8/2019Page 2 of 4 powered by Legistar™ File #:19-557 Agenda Date:6/26/2019 Version:1 Item #:9a. would not affect any particular subject property.The zoning districts where Short-Term Vacation Rental uses would be permitted or conditionally permitted are generally suitable in terms of access,size of parcel,relationship to similar or related uses,and other considerations as deemed relevant by the Planning Commission and City Council because the proposed uses are consistent with General Plan policies,specifically those policies related to maintaining a balanced land use program with appropriate performance standards to ensure that Short-Term Vacation Rental uses do not negatively impact residential neighborhoods. 3.The proposed change in permitted or conditionally permitted uses in certain zoning districts will not be detrimental to the use of land in any adjacent zone because the proposed Zoning Amendment will include performance standards for Short-Term Vacation Rental Uses that pertain to parking, safety, and occupancy limits. SECTION II.AMENDMENTS. The City Council hereby amends the following sections of the South San Francisco Municipal Code,included as Exhibit A,to read as follows in Exhibit A.Sections and subsections that are not amended by this Ordinance are not included, and shall remain in full force and effect. SECTION III.SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION IV.PUBLICATION AND EFFECTIVE DATE. Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1) publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty (30) days from and after its adoption. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco held the 12th day of June 2019. City of South San Francisco Printed on 7/8/2019Page 3 of 4 powered by Legistar™ File #:19-557 Agenda Date:6/26/2019 Version:1 Item #:9a. City of South San Francisco Printed on 7/8/2019Page 4 of 4 powered by Legistar™ Exhibit A – Adopted Ordinance for Second Reading The following sections of the South San Francisco Municipal Code shall be amended to read as follows. Sections and subsections that are not amended by this Ordinance are not included, and shall remain in full force and effect. A. Revise Chapter 20.620.004 “Lodging” definitions (Commercial Use Classifications) as follows: 20.620.004 Commercial Use Classifications Lodging. Bed and Breakfast. A residential structure that is in residential use with one or more bedrooms dedicated for rental for overnight lodging and where meals may be provided. This use type specifically excludes short-term vacation rental, as defined by this section. Short-Term Vacation Rental. A residential structure that is rented to a transient occupant for a period of less than 30 days. The full residential structure, or a portion of it, can be rented to a transient occupant in a short-term vacation rental use. This classification includes both hosted rentals (the primary resident, or host, is present in the dwelling unit that is being used as a short- term rental) and non-hosted rentals (the host is not present in the dwelling unit that is being used as a short-term rental). B. Revise Chapter 20.350, Standards and Requirements for Specific Uses and Activities, to add a section to include performance standards for short-term vacation rentals, as follows: 20.350.040 Short-Term Vacation Rentals Short-term vacation rental uses shall be located, developed, and operated in compliance with the following standards: A. Type of Residence. Must be located and operated in a single-unit dwelling. B. Number of Uses. Short-term vacation rental uses shall be permitted in no more than one single-unit dwelling per lot. C. Permit Required; Duration of Permit. Any short-term vacation rental must apply for a short-term vacation rental permit on a form approved by the Chief Planner. The short-term vacation rental permit for a short-term vacation rental is valid for one year from date of issuance. D. Residency Requirements. Only permanent residents (owner or tenant) of the dwelling unit are eligible to operate a short-term vacation rental use. E. Transient Occupancy Limits. a. Hosted Rentals: If the host is onsite, the number of transient occupants must be limited to 2 or fewer. b. Non-hosted Rentals: If the host is offsite, the number of transient occupants must be limited to 2 persons/bedroom, plus 2 additional persons. F. Limit on Duration. The aggregate number of days for transient occupancy of a non-hosted short-term vacation rental is capped at 90 per term of the permit. There is no annual cap for hosted short-term vacation rentals. G. Local Contact Information. The permit holder shall keep on file with the City the name, telephone number, and email address of a local contact person who shall be responsible for responding to questions or concerns regarding the operation of a short-term vacation rental. This information shall be posted in a conspicuous location within the rental dwelling. The local contact person shall be available 24 hours a day to accept telephone calls and respond physically to the short-term vacation rental within one hour when the unit is occupied. H. Noise. The short-term vacation rental use must comply with the adopted noise standards for the district in accordance with section 8.32.030 of this code. I. Conduct. The permit holder must ensure that transient occupants of the short-term vacation rental do not engage in disorderly conduct, or violate code provisions or state law. J. Safety. All short-term vacation rentals must comply with all applicable building laws, including, but not limited to, providing working smoke detectors, carbon monoxide detectors, contain working heating, and otherwise satisfy all applicable requirements of the California Building Standards Code. K. Health and Safety Information. Hosts shall provide local health and safety information to renters, including locations of local hospitals and clinics, and non-emergency police contact information. L. Commercial Activities. Any commercial use beyond a permitted short-term vacation rental is prohibited. No Special Event as defined by section 6.48 of this code can be conducted as part of a short-term vacation rental. M. Advertising. All advertising (print or digital) for a short-term vacation rental shall include the number of the permit granted for the use. N. Business License. The permit holder shall obtain a city business license in accordance with Chapter 6.16 of this code. O. Applicable Taxes. The permit holder shall collect and remit all applicable City Taxes, including but not limited to Transient Occupancy Taxes and Conference Center Taxes in accordance with Chapter 4.20 of this code, as required. P. Consistency with Other Agreements. A short-term vacation rental use must be permitted by applicable HOA bylaws; Covenants, Conditions and Restrictions (CC+Rs); and rental agreements. C. Update Table 20.080.002 – Land Use Regulations, Residential Districts, as indicated below: TABLE 20.080.002: LAND USE REGULATIONS—RESIDENTIAL DISTRICTS Use Classification RL-1.3 RL-5,6, and 8 RM-10, 15, and 17.5 RH-30 and 35 Additional Regulations Commercial Use Types Lodging See sub-classifications below Bed and Breakfast MUP MUP MUP MUP See Section 20.350.010 Bed and Breakfast Lodging Short-Term Vacation Rental P (7) P (7) P (7) P (7) See Chapter 20.350 Short- Term Vacation Rental Limitations: 1. Only in single-unit detached structures. 2. Limited to facilities serving a maximum of 10 victims and may not be located within 300 feet of any other domestic violence shelter. 3. Subject to state licensing requirements. 4. Only on parcels with access from arterial streets. 5. Minor Use Permit required when located within an existing building. Conditional Use Permit required for new construction. 6. Limited to sites with a maximum gross site area of 6,500 square feet and located on an arterial street. 7. Short-term vacation rental permit required (see Chapter 20.350 Short-Term Vacation Rental). D. Update Table 20.100.002 - Land Use Regulations—Downtown Districts, as indicated below: Use Classification DMX DRL DRM DRH Additional Regulations Commercial Uses Lodging See sub-classifications below Bed and Breakfast MUP MUP MUP MUP See Section 20.350.010 Bed and Breakfast Lodging Hotels and Motels C - - - Short-Term Vacation Rentals P (11) P (11) P (11) P (11) See Chapter 20.350 Short- Term Vacation Rental Limitations: 1. Permitted if existing. New units not allowed. 2. Limited to sites with a maximum gross site area of 4,000 square feet. 3. Prohibited on the ground floor except residential uses located south of Baden Avenue, banks, and walk-in offices which are subject to approval of a Use Permit. 4. Permitted if retail, restaurants, personal services, or other active pedestrian-oriented use is located on the ground floor, otherwise Minor Use Permit is required. Minor Use Permit may only be approved if the Review Authority first finds that, based on information in the record, it is infeasible to locate retail, restaurants, personal services, or other active pedestrian- oriented use on the ground floor. 5. Limited to facilities serving a maximum of 10 victims and may not be located within 300 feet of any other domestic violence shelter. 6. Subject to state licensing requirements. 7. Clinic uses may not occupy the ground floor, except along Grand Avenue, west of Maple Avenue, which are subject to the approval of a conditional use permit. 8. Living space may not occupy ground floor. 9. Limited to upper stories unless at least 50 percent of ground floor street frontage is occupied by food service use. 10. Limited to single-family detached units. 11. Short-term vacation rental permit required (see Chapter 20.350, Short-Term Vacation Rental). E. Update Section 20.240.03 – Land Use Permitted, as indicated below: The following uses are permitted subject to the regulations contained in this chapter, the Terrabay specific plans and applicable sections of the South San Francisco Municipal Code and subject to further approvals as required. A. Terrabay Residential District (Residential Parcels). 1. Public and private open space areas. 2. Habitat conservation areas. 3. Public and private parks, playgrounds, tot lots, recreation/community buildings, and fire stations. 4. Schools. 5. Day care centers. 6. Public and private utilities, and facilities. 7. Single-unit detached dwellings consisting of 125 units in the Park and 135 units in Woods East and Woods West (collectively) neighborhoods only. 8. Townhomes consisting of 175 units in the Village neighborhood in two, three and four unit clusters only. 9. One condominium/apartment tower consisting of 112 one, two and three bedroom units in the Peninsula Mandalay Tower only. 10. Single- unit paired residential units consisting of 70 single-family units attached in 35 structures, paired in two side-by-side attached units (i.e., side by side duplex design) in the Mandalay Point neighborhood only. 11. Home occupations. 12. Accessory buildings and uses. 13. Short-term vacation rental, subject to the approval a short-term vacation rental permit and per the requirements of Chapter 20.350, Short-Term Vacation Rental. F. Update Table 20.250.003 – Land Use Regulations for Transit Village Sub-districts, as indicated below: TABLE 20.250.003: LAND USE REGULATIONS FOR TRANSIT VILLAGE SUB-DISTRICTS Uses Permitted TV-C TV-R TV-RM TV-RH Additional Regulations RESIDENTIAL USE CLASSIFICATIONS Single-Unit Dwelling See sub-classifications below Single-Unit Attached - - P P Multi-Unit Residential P(1) P(1) P P COMMERCIAL USE CLASSIFICATIONS Lodging See sub-classifications below Hotels and Motels C - - - TABLE 20.250.003: LAND USE REGULATIONS FOR TRANSIT VILLAGE SUB-DISTRICTS Uses Permitted TV-C TV-R TV-RM TV-RH Additional Regulations Short-Term Vacation Rental - - P (4) P (4) See Chapter 20.350 Short- Term Vacation Rental Specific Limitations: 1. Not permitted as a principal ground floor use on a street where retail storefronts occupy 50 percent of more of the building frontage. 2. Customer service offices are permitted on the ground level, and other offices are permitted on the second floor or when conducted as an accessory use with a permitted use on the site, occupying no more than 25 percent of the floor area. Additional office space may be allowed with a Use Permit, upon finding that such use will not conflict with adjacent street level retail uses. 3. Permitted as a secondary use on the second floor, occupying no more than 25 percent of the total building area. 4. Short-term vacation rental permit required (see Chapter 20.350, Short-Term Vacation Rental). G. Update Table 20.280.003 Land Use Regulations Downtown Station Area Specific Plan Sub-Districts, as indicated below: Uses Permitted DTC GAC DRC TO/RD LCC LNC Additional Regulations Lodging See sub-classifications below Bed and Breakfast - MUP (5) C - MUP MUP See Section 20.350.010 Bed and Breakfast Lodging Short-Term Vacation Rental P (8) P (8) P (8) P (8) P (8) P (8) See Chapter 20.350 Short-Term Vacation Rental Limitations: 1. Permitted if existing. New units not allowed. 2. Limited to facilities serving a maximum of 10 victims and may not be located within 300 feet of any other domestic violence shelter. 3. Prohibited on the ground floor except residential uses located south of Baden Avenue, banks and walk-in offices which are subject to approval of a Use Permit. 4. Subject to licensing requirements. 5. Limited to upper stories unless at least 50 percent of the ground floor street frontage is occupied by food service uses. 6. Must be located at least 1,000 feet from any other social service facility. 7. Clinic uses may not occupy the ground floor along Grand Avenue, except on properties located west of Maple Avenue, which are subject to the approval of a conditional use permit. 8. Short-term vacation rental permit required (see Chapter 20.350, Short-Term Vacation Rental.) 8. Update Table 20.330.004: Required On-Site Parking Spaces, as indicated below: TABLE 20.330.004: REQUIRED ON-SITE PARKING SPACES Land Use Classification Required Parking Spaces Commercial Use Classifications Lodging Bed and Breakfast 1 per room for rent in addition to parking required for residential use. Hotels and Motels 1 per each sleeping unit, plus 2 spaces adjacent to registration office. Additional parking required for ancillary uses, such as restaurants, according to the parking requirements for the ancillary use. See Subsection 20.330.006(C) Airport-Oriented Hotels and Motels. Short-Term Vacation Rental At least one off-street parking space required for use by the short- term vacation rental transient occupants. The required parking for the existing residential use or driveway parking may be used to provide this parking space. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-558 Agenda Date:6/26/2019 Version:1 Item #:9b. Resolution authorizing the City Manager to enter into a transient occupancy tax remittance agreement with short term vacation rental platforms WHEREAS,on June 12,2019 the City Council waived first reading and adopted an ordinance to permit and manage short term vacation rentals citywide; and WHEREAS,as part of the ordinance,short term vacation rentals shall be considered a residential structure that is rented to a transient occupant for a period of less than 30 days; and WHEREAS,the transient occupancy tax ordinance in Chapter 4.20 of the South San Francisco Municipal Code shall apply to short term vacation rentals for a period of less than 30 days; and WHEREAS,the City Council authorizes the City Manager to execute a transient occupancy tax remittance agreement consistent with Chapter 4.20 with participating short-term vacation rental platforms providing services in the City of South San Francisco; and WHEREAS,on June 26,2019 the City Council waived second reading and adopted the ordinance,effective 30 days from adoption. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco authorizes the City Manager to execute a transient occupancy tax remittance agreement provided as Exhibit A,with modifications as deemed necessary by the City Manager,City Attorney or designee,to ensure transient occupancy tax ordinance compliance. BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon its passage and adoption. ***** City of South San Francisco Printed on 6/29/2019Page 1 of 1 powered by Legistar™ 1 VOLUNTARY COLLECTION AGREEMENT FOR THE CITY OF SOUTH SAN FRANCISCO TRANSIENT OCCUPANCY TAX THIS VOLUNTARY COLLECTION AGREEMENT (the “Agreement”) is dated _________________, 2019 and is between AIRBNB, INC., a Delaware corporation (“Airbnb”), and the CITY OF SOUTH SAN FRANCISCO, CALIFORNIA (the “Taxing Jurisdiction”). Each party may be referred to individually as a “Party” and collectively as the “Parties.” RECITALS: WHEREAS, Airbnb represents that it provides an Internet-based platform (the “Platform”) through which third parties offering accommodations and/or activities (“Hosts”) and third parties booking such accommodations and/or activities (“Guests”) may communicate, negotiate and consummate a direct booking transaction for accommodations and/or activities to which Airbnb is not a party (“Booking Transactions”); and WHEREAS, the Taxing Jurisdiction and Airbnb enter into this Agreement voluntarily in order to facilitate the reporting, collection and remittance of applicable transient occupancy taxes and applicable sales taxes (“Taxes”) imposed under applicable City of South San Francisco, California, law (the applicable “Code”), on behalf of certain Hosts for Booking Transactions completed by such Hosts and Guests on the Platform for accommodations transactions located in South San Francisco, California, (the “Taxable Booking Transactions”). NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS, PROMISES AND AGREEMENTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: (A) Solely pursuant to the terms and conditions of this Agreement, including only for periods in which this Agreement is effective (defined below), and solely for Taxable Booking Transactions completed on the Platform by Hosts other than those defined in Paragraphs (E) and (E-1) below, Airbnb agrees contractually to assume the duties of a Taxes collector as described in the Code solely for the collection and remittance of Taxes on behalf of such Hosts (hereinafter referred to as a “Collector”). (B) Starting on ______________, 2019 (the “Effective Date”), Airbnb agrees to commence collecting and remitting Taxes on behalf of certain Hosts, pursuant to the terms of this Agreement, at the applicable rate, on Taxable Booking Transactions. Except as set forth in Paragraph (L) below, Airbnb shall not assume any obligation or liability to collect Taxes for any period or for any transaction prior to the Effective Date or after termination of this Agreement. 2 (C) Except as set forth in Paragraph (E) below, Airbnb agrees to register as a Collector on behalf of Hosts for the sole purpose of reporting, collection and remittance of Taxes under this Agreement, and will be the registered Collector on behalf of any affiliate or subsidiary collecting Taxes. The assumption of such duties described in Paragraph (A) above and this Paragraph (C) shall not trigger any other registration requirements to which Airbnb is not otherwise subject. REMITTANCE OF TAXES (D) Airbnb agrees reasonably to report aggregate information on the tax return form prescribed by the Taxing Jurisdiction, including an aggregate of gross receipts, exemptions and adjustments, and taxable receipts of all Taxes that are subject to the provisions of this Agreement. Airbnb shall remit all Taxes collected from Guests in accordance with this Agreement and Airbnb’s Terms of Service (www.airbnb.com)(the “TOS”) in the time and manner described in the Code or as otherwise agreed to in writing. REGISTERED HOSTS (E) Airbnb reserves the right to implement a software feature on the Platform whereby Airbnb collects Taxes based on tax information supplied by the Host, and remits such Taxes to Hosts for ultimate reporting and remittance by the Host to the Taxing Jurisdiction. In such cases, a Host must provide to Airbnb its (i) applicable Tax identification or registration number; (ii) applicable business identification number; and (iii) acknowledgement of its obligation to collect all Taxes owed on a Host’s Taxable Booking Transactions and to remit and report any Taxes collected directly to the Taxing Jurisdiction (a “Registered Host”). Upon request from the Taxing Jurisdiction, and not more than once per consecutive twelve-month period, Airbnb may provide the Taxing Jurisdiction with copies of documentation related to Registered Hosts. (E-1) Airbnb satisfies its obligations under this Agreement by remitting the full amount of Taxes collected on behalf of Hosts to the Taxing Jurisdiction, and in the case of Registered Hosts only, by remitting the Taxes collected on a Registered Host’s Taxable Booking Transactions directly to the Registered Host. AIRBNBLIABILITY (F) Pursuant to the terms of this Agreement, Airbnb agrees contractually to assume liability for any failure to report, collect and/or remit the correct amount of Taxes, including, but not limited to, penalties and interest, lawfully and properly imposed in compliance with the Code. Nothing contained herein nor any action taken pursuant to this Agreement shall impair, 3 restrict or prevent Airbnb from asserting that any Taxes and/or penalties, interest, fines or other amounts assessed against it were not due or are the subject of a claim for refund under applicable law, or otherwise bar it from enforcing any rights accorded by law. Notwithstanding the above and solely with respect to Registered Hosts, Airbnb does not assume any liability for the failure of a Registered Host to comply with any applicable collection, reporting or remittance obligations related to Taxable Booking Transactions. Further, Airbnb does not assume any liability for collection based on information supplied by the Registered Host. AUDIT (G) During any period for which Airbnb is not in breach of its obligations under this Agreement, the Taxing Jurisdiction agrees to audit Airbnb on the basis of Tax returns filed and supporting documentation. The Taxing Jurisdiction reserves the right to audit any individual Host for activity that has been brought to the attention of the Taxing Jurisdiction in the form of a complaint or other means independent of this Agreement or independent of data or information provided pursuant to this Agreement. (H) The Taxing Jurisdiction agrees to audit Airbnb on an anonymized transaction basis for Taxable Booking Transactions. Except as otherwise agreed herein, Airbnb shall not be required to produce any personally identifiable information relating to any Host or Guest or relating to any Taxable Booking Transaction without binding legal process served only after completion of an audit by the Taxing Jurisdiction of Airbnb with respect to such users. The parties agree to utilize appropriate sampling audit methodologies based on a standard sample period which may be projected against the remainder of any periods open under the applicable statute of limitations, unless Airbnb elects, at its sole discretion, to undergo further audit of such open periods by the Taxing Jurisdiction. GUEST AND HOST LIABILITY (I) During any period in which this Agreement is effective, and provided Airbnb is in compliance with its obligations herein, Hosts shall be relieved of any obligation to collect and remit Taxes on Taxable Booking Transactions, and shall be permitted but not required to register individually with the Taxing Jurisdiction to collect, remit and/or report Taxes. Notwithstanding the above, Registered Hosts will be solely responsible for directly remitting Taxes collected on Taxable Booking Transactions to the Taxing Jurisdiction. Nothing in this Agreement shall relieve Guests or Hosts from any responsibilities with respect to Taxes for transactions 4 completed other than on the Platform, or restrict the Taxing Jurisdiction from investigating or enforcing any provision of applicable law against such users for such transactions. WAIVER OF LOOK-BACK (J) The Taxing Jurisdiction expressly releases, acquits, waives and forever discharges Airbnb, its current or past affiliated parent or subsidiary companies, directors, shareholders, investors, employees and other agents from any and all actions, causes of action, indebtedness, suits, damages or claims arising out of or relating to payment of and/or collection of Taxes or other tax indebtedness, including but not limited to penalties, fines, interest or other payments relating to Taxes on any Taxable Booking Transactions prior to the Effective Date. Nothing contained in this Paragraph of this Agreement will constitute a release or waiver of any claim, cause of action or indebtedness that the Taxing Jurisdiction may have or claim to have against any Host or Guest unrelated to Taxable Booking Transactions under this Agreement. NOTIFICATION TO GUESTS AND HOSTS (K) Airbnb agrees, for the purposes of facilitating this Agreement, and as required by its TOS, that, except with respect to Registered Hosts, it will notify (i) Hosts that Taxes will be collected and remitted to the Taxing Jurisdiction as of the Effective Date pursuant to the terms of this Agreement; and (ii) Guests and Hosts of the amount of Taxes collected and remitted on each Taxable Booking Transaction. LIMITATION OF APPLICATION (L) This Agreement is solely for the purpose of facilitating the administration and collection of the Taxes with respect to Taxable Booking Transactions and, except with respect to the rights and liabilities set forth herein, the execution of or actions taken under this Agreement shall not be considered an admission of law or fact or constitute evidence thereof under the Code or any other provisions of the laws of the United States of America or of any State or subdivision or municipality thereof. Neither Party waives, and each Party expressly preserves, any and all arguments, contentions, claims, causes of action, defenses or assertions relating to the validity or interpretation or applicability of the Code, regulations or application of law. (L-1) If Airbnb expands the types of transactions that may be completed by Hosts and Guests on the Platform to include additional taxable services or products located in South San Francisco, California, and Airbnb decides in its sole discretion to collect and remit any applicable taxes with respect to such transactions on behalf of Hosts and/or Guests, Airbnb 5 agrees to provide reasonable notice to the Taxing Jurisdiction regarding the collection and remittance of such taxes. DURATION/TERMINATION (M) This Agreement may be terminated by Airbnb or the Taxing Jurisdiction for convenience on 30-day written notification to the other Party. Such termination will be effective on the first day of the calendar month following the 30-day written notification to the other Party. Any termination under this Paragraph shall not affect the duty of Airbnb to remit to the Taxing Jurisdiction any Taxes collected from Guests up through and including the effective date of termination of this Agreement, even if not remitted by Airbnb to the Taxing Jurisdiction as of the effective date of termination. MISCELLANEOUS (N) CHOICE OF LAW. This Agreement, its construction and any and all disputes arising out of or relating to it, shall be interpreted in accordance with the substantive laws of the State of California without regard to its conflict of law principles. (O) MODIFICATION. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and signed by both Parties. (P) MERGER AND INTEGRATION. This Agreement contains the entire agreement of the Parties with respect to the subject matter of this Agreement, and supersedes all prior negotiations, agreements and understandings with respect thereto. (Q) COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and all of which, when taken together, shall constitute one and the same instrument. The Agreement shall become effective when a counterpart has been signed by each Party and delivered to the other Party, in its original form or by electronic mail, facsimile or other electronic means. The Parties hereby consent to the use of electronic signatures in connection with the execution of this Agreement, and further agree that electronic signatures to this Agreement shall be legally binding with the same force and effect as manually executed signatures. (R) RELATIONSHIP OF THE PARTIES. The Parties are entering into an arm’s-length transaction and do not have any relationship, employment or otherwise. This Agreement does not create nor is it intended to create a partnership, franchise, joint venture, agency, or 6 employment relationship between the Parties. There are no third-party beneficiaries to this Agreement. (S) WAIVER AND CUMULATIVE REMEDIES. No failure or delay by either Party in exercising any right under this Agreement shall constitute a waiver of that right or any other right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a Party at law or in equity. (T) FORCE MAJEURE. Neither Party shall be liable for any failure or delay in performance under this Agreement for causes beyond that Party’s reasonable control and occurring without that Party’s fault or negligence, including, but not limited to, acts of God, acts of government, flood, fire, civil unrest, acts of terror, strikes or other labor problems (other than those involving Airbnb employees), computer attacks or malicious acts, such as attacks on or through the Internet, any Internet service provider, telecommunications or hosting facility. Dates by which performance obligations are scheduled to be met will be extended for a period of time equal to the time lost due to any delay so caused. (U) ASSIGNMENT. Neither Party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other Party (which consent shall not be unreasonably withheld). Notwithstanding the foregoing, Airbnb may assign this Agreement in its entirety without consent of the other Party in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets. (V) MISCELLANEOUS. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision shall be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement shall remain in effect. NOTICES (W) All notices under this Agreement shall be in writing and shall be deemed to have been given upon: (i) personal delivery; (ii) the third business day after first class mailing postage prepaid; or (iii) the second business day after sending by overnight mail or by facsimile with telephonic confirmation of receipt. Notices shall be addressed to the attention of the following persons, provided each Party may modify the authorized recipients by providing written notice to the other Party: 7 To Airbnb: Airbnb, Inc. Attn: General Counsel 888 Brannan Street, 4th Fl. SF, CA 94103 legal@airbnb.com Airbnb, Inc. Attn: Global Head of Tax 888 Brannan Street, 4th Fl. SF, CA 94103 tax@airbnb.com To the Taxing Jurisdiction: __________________ __________________ __________________ __________________ __________________ Fax: ______________ E-mail:____________ (Signatures follow on next page) 8 IN WITNESS WHEREOF, Airbnb and the Taxing Jurisdiction have executed this Agreement effective on the date set forth in the introductory clause. AIRBNB, INC., a Delaware corporation By: _______________________________________ Signature of Authorized Representative _______________________________________ Name and Title of Authorized Representative CITY OF SOUTH SAN FRANCISCO, CALIFORNIA By:_______________________________________ Signature _______________________________________ Name and Title City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-563 Agenda Date:6/26/2019 Version:2 Item #:10. Report regarding an Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Park Construction Fee for new development projects, and revising the timing for calculation of Fees (Sharon Ranals, Director of Parks and Recreation) RECOMMENDATION It is recommended that the City Council waive reading and introduce an Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Park Construction Fee for new development projects, and revising the timing for calculation of Fees. BACKGROUND In recognition of the fact that parks and recreational facilities are vital to the health and welfare of a community,the State of California has passed two pieces of legislation which authorize cities to adopt fees applicable to development projects to offset the impact of new development and provide sufficient levels of parks and recreational facilities to serve residents and employees working within the City.Under the Quimby Act,South San Francisco enacted Chapter 19.24 of the Municipal Code,which applies to residential subdivision projects.Fees collected under this Ordinance may be used for the purpose of developing new or rehabilitating existing neighborhood or community park or recreational facilities.The Mitigation Fee Act, which was passed in 1987,broadened the authority of cities to collect a variety of development impact fees, including park fees.Under the Mitigation Fee Act,the City adopted Chapter 8.67 of the Municipal Code in 2016,amended in 2017 and 2018,adopting a Parkland Acquisition Fee and a Park Construction Fee.Chapter 8.67 applies to all development projects,both residential and commercial,that are not subject to fees under the Quimby Act.Chapter 8.67 is the subject of this report and Ordinance amendment.Note that development projects subject to the Quimby Act also pay Park Construction Fees pursuant to Chapter 8.67 because Quimby Act fees only account for the cost of acquiring new park land, not constructing improvements on that land. Guiding Policy 5.1-G.1 of the South San Francisco General Plan provides that the City should “[d]evelop additional parkland in the city,particularly in areas lacking these facilities,to meet the standards of required park acreage for new residents and employees.”Policy 5.1-1-2 provides that the City should “[m]aintain parkland standards of 3.0 acres of community and neighborhood parks per 1,000 new residents,and 0.5 acres of parkland per 1,000 new employees.”Goal #1 of the Parks and Recreation Master Plan provides that the City “should provide a minimum of 3 acres of developed park land per 1,000 residents and 0.5 acres of parkland per 1,000 new employees.”The Master Plan states that new development projects attract new residents and new employees to the city,which generates increased demand for parks and recreational facilities and impacts existing park service levels. In 2016 the City contracted with the Municipal Resources Group (MRG)to analyze the relationship between new development in the City and the cost of public facilities to serve that growth,and determined that there is aCity of South San Francisco Printed on 7/2/2019Page 1 of 6 powered by Legistar™ File #:19-563 Agenda Date:6/26/2019 Version:2 Item #:10. new development in the City and the cost of public facilities to serve that growth,and determined that there is a reasonable nexus between the Parkland Acquisition Fee and Park Construction Fee and the types of new development that are responsible for paying the fee (Park Land Acquisition and Park Construction Fees Report 2016,hereafter “2016 Study”).In 2016,the City adopted Ordinance 8.67 imposing a Parkland Acquisition Fee and a Park Construction Fee (“Park Fee Ordinance”)to pay for the cost of acquiring and constructing park facilities needed to support new development under the authority of the Mitigation Fee Act. The City subsequently amended the Park Fee Ordinance in 2017 and 2018 to impose fees on non-residential development projects and to adjust the discount factors applied to the fees, as well as other refinements. Purpose of Proposed Ordinance Amendments and Updated Fee Study The existing Ordinance provides formulas for calculating and collecting park fees in two separate categories: the Park Acquisition Fee and the Park Construction Fee.The Park Acquisition Fee calculates the cost of acquiring new park land and the Park Construction Fee calculates the cost of constructing improvements on said land.In determining the fee applicable to a particular development project,both fee calculations account for the number of employees or residents that a particular development project is expected to generate in light of the number of residential units or square footage of commercial space.These formulas set the maximum amount of fees that the City may charge,with City Council having the authority to set the fees lower.South San Francisco has elected to discount the maximum fees,with construction and acquisition fees discounted by 30%, and commercial fees discounted by 75%.During the past year it became apparent that the way the formulas were being calculated,park fees for land acquisition were being generated at a higher rate than Park Construction Fees.However,given the scarcity of land appropriate for park land in South San Francisco,staff determined that improvement and expansion of certain existing land and facilities,which are reaching capacity, is a cost-effective and efficient way to serve future residents and employees,and to maintain existing levels of service. The City commissioned an additional park fee analysis to supplement the 2016 Study.The purpose of updated study is to confirm the method for utilizing park fees for refurbishment and expansion projects;analyze the types of refurbishment and expansion projects for which the City can utilize park fees;restructure the existing park fee reduction factors to increase Park Construction Fees to fund refurbishment projects,and reduce Park Acquisition Fees commensurately,while not increasing the total amount of park fees;and to update the average construction cost per acre to reflect current market conditions (“2019 Supplemental Report”). As noted above,the 2019 Supplemental Report calculated how to adjust the discount rates to maximize Park Construction fees,and adjust Parkland Acquisition fees commensurately,keeping the total fee to be paid by developers the same.This result was accomplished by updating the average construction park construction cost per acre;changing the current discount for Parkland Acquisition fees from 30%to 90.4%;and changing the current discount for Park Construction fees from 30%to zero,i.e.set the Park Construction Fee at the maximum justified amount.Again,note that adoption of the proposed fees outlined below do not result an increase in the current total park fees.Adopting the proposed fees would simply readjust the fee revenue generated by each fee with Park Construction Fee revenue increasing and Park Acquisition Fee revenue City of South San Francisco Printed on 7/2/2019Page 2 of 6 powered by Legistar™ File #:19-563 Agenda Date:6/26/2019 Version:2 Item #:10. generated by each fee with Park Construction Fee revenue increasing and Park Acquisition Fee revenue decreasing commensurately. Proposed Park Fees per Unit for Residential Development Residential Units Park Construction Parkland Acquisition Total Park In Structure Fee/Unit Fee/Unit Fees/Unit Discount Factor none .904 1 (single-family residential unit)$26,148 $2,976 $29,124 2 to 4 (duplex to four-plex)$22,586 $2,571 $25,157 5 to 19 $19,175 $2,183 $21,358 20 to 49 $15,462 $1,759 $17,221 50 or more $13,491 $1,535 $15,026 Mobile home $20,085 $2,286 $22,371 Source: 2019 Supplemental Report, Table IV-6: Proposed Park Fees for Residential Development Proposed Park Fees per Non-Residential Per 1,000 Square Feet Non-Residential Park Construction Parkland Acquisition Total Park Land Use Type Fee/1,000 Sq. Ft.Fee/1,000 Sq. Ft.Fees Discount Factor .602 1.0 (or 100%) Commercial/Retail $1,257 $0 $1,257 Hotel/Visitor $1,196 $0 $1,196 Office/R&D $1,116 $0 $1,116 Industrial $ 528 $0 $ 528 Source: 2019 Supplemental Report, Table IV-7: Proposed Park Fees per Non-Residential 1,000 Square Feet Average Construction Cost per Acre The current Ordinance includes a provision for the periodic update of the average construction cost per acre for use in the calculation of the Park Construction Fee.This was last done in 2016 when Chapter 8.67 was adopted. As permitted under Chapter 8.67,the average construction cost per acre was adjusted by applying a 3.94% inflation escalator in 2018,but the City has not conducted a comprehensive construction cost per acre assessment since the Ordinance was originally adopted.Consequently,as permitted by the Municipal Code,the 2019 Supplemental Report includes a new estimate of $2,526,395 per acre,compared to the prior value of $1,019,911.The higher cost reflects significant increases in construction costs since the original assessment,as well as an analysis of the specific types of projects which the City expects to construct. City of South San Francisco Printed on 7/2/2019Page 3 of 6 powered by Legistar™ File #:19-563 Agenda Date:6/26/2019 Version:2 Item #:10. Park Fee Revenue Estimate/Estimated Park Refurbish Projects The 2019 Supplemental Report concludes that under the proposed fee structure outlined above,which provides for collection of the maximum Park Construction Fee and a.904 discount factor for the Parkland Acquisition Fee for residential development projects;and a .602 discount factor for the Park Construction Fee,and a 1.0 (100%)discount factor for the Parkland Acquisition Fee for non-residential development projects;the estimated Park Construction Fee revenue over the next five years may total approximately $16.6 million,and Parkland Acquisition Fee revenue may total approximately $7.0 million (including Quimby Act In-lieu Fees).This would be an increase of $11.3 million in Park Construction Fee revenue through fiscal year 2023-2024 (and a commensurate decrease in Parkland Acquisition Fee revenue). Source: 2019 Supplemental Report, Table IV-8: Summary of Current and Proposed Reduction Factors, and Estimated Fee Revenue. The City has estimated the costs to refurbish and expand facilities in eleven existing parks.Including replacement of the Orange Memorial Swimming Pool,the total cost at a planning level exceeds sixty-five million dollars.The report concludes that,“While the Park Construction Fee alone will not be sufficient to fund all of the refurbish projects,the fees will provide partial funding to offset the impact of new development,to serve new residents and employees,and to maintain existing levels of service.”For more detail regarding these cost estimates, please refer to the 2019 Supplemental Report, Table IV-1, Page 15. Development Projects to Pay Fees in Effect at Time of Approval The proposed Ordinance includes a minor change to Section 8.67.050 (c)to make it clear that development projects must pay the park fees in effect at the time the project is approved.The current ordinance says that developers pay the fees in effect at the time the application is filed with the City.This change will ensure that projects are paying the most up to date fees. Remove Specific Discount Factors and Set by Resolution The City has adjusted the discount factors on several occasions and may likely do so in the future.It is more efficient to set the discount rates by resolution of the City Council outside the ordinance text.The proposed Ordinance includes language that allows City Council to adopt a discount rate,and if such a rate has been adopted it will be accounted for when calculating the fee.Language has also been added stating that discount rates may be adjusted or eliminated at any time,and such discount rate resolution shall be posted on the City Council website. If the proposed Ordinance is adopted by the City Council at a future meeting,staff will recommend that the City Council adopt a resolution setting the new fee at that meeting.The new discount rates contemplated in the 2019 Supplemental Report and discussed above will be included in the fee setting resolution.A draft of that proposed resolution is attached to this staff report. Annual Adjustment for Fair Market Value of Land Currently,Chapter 8.67 includes an annual adjustment based on inflation for construction costs,but not for the average fair market value of land.In order to maintain total fees at the current levels,staff is not proposing an City of South San Francisco Printed on 7/2/2019Page 4 of 6 powered by Legistar™ File #:19-563 Agenda Date:6/26/2019 Version:2 Item #:10. average fair market value of land.In order to maintain total fees at the current levels,staff is not proposing an inflationary adjustment in the fair market value of land at this time.However,language has been added to the proposed Ordinance allowing for an annual adjustment to ensure that land value increases are accounted for in the fees, and can be updated in the future as desired. Noticing Requirements/CEQA In accordance with the Mitigation Fee Act,proper notice has been provided for this public hearing,at which the proposed Ordinance is being introduced.Notice of the time and place of the hearing was mailed at least fourteen (14)days prior to interested parties who filed written requests with the City for mailed notice of meetings on new or increased fees or service charges;ten (10)days’advance notice of this public hearing was given by publication;and the 2019 Supplemental Report was made available to the public for review at least ten (10) days prior to this public hearing. The City seeks to adopt this proposed Ordinance to refine the park fee calculations in order to better mitigate the impacts caused by new development by providing for the payment of revised development impact fees necessary for the City to acquire property and construct,refurbish,and expand new and existing parks and recreational facilities and to maintain desirable levels of parks and recreational facilities for new and existing residents and employees. The action taken by the introduction and subsequent adoption of the proposed Ordinance has no potential for physical effects on the environment because it involves an adoption of park fees and/or charges imposed by the City,does not commit the City to any specific project,and said fees and/or charges are applicable to future development projects and/or activities,each of which future projects and/or activities will be fully evaluated in full compliance with the California Environmental Quality Act (“CEQA”)when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review.Therefore,approval of the fees and/or charges is not a “project”for purposes of CEQA,and,even if considered a “project”under CEQA,is exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3)because it can be seen with certainty that there is no possibility that approval of the updated fees and/or charges may have a significant effect on the environment. FISCAL IMPACT The proposed revisions to SSFMC Chapter 8.67 Parks and Recreation Impact Fee will generate the same total amount of park fees estimated to be collected through 2023-24,which is $23.5 million.However it will reduce the estimated funding collected from the Parkland Acquisition Fee from $18.3 million to $7.0 million;and increase the estimated funding collected from Park Construction Fee from $5.3 million to $16.6 million. Source: 2019 Supplemental Report, Table ES-7: Summary of Current and Proposed Reduction Factors, and Estimated Fee Revenue. RELATIONSHIP TO STRATEGIC PLAN Priority Area 2:Quality of Life:Refinement of the Parks and Recreation Impact Fee will enable the City to obtain additional funding to refurbish and expand park and recreation facilities to better serve the residents of South San Francisco. City of South San Francisco Printed on 7/2/2019Page 5 of 6 powered by Legistar™ File #:19-563 Agenda Date:6/26/2019 Version:2 Item #:10. CONCLUSION Introduction and subsequent adoption of the proposed revisions to Chapter 8.67 Parks and Recreation Impact Fee and the associated fee setting resolution will restructure the existing park fee reduction factors to increase the Park Construction Fee to fund refurbishment and expansion projects,and reduce the Parkland Acquisition Fee commensurately,while not increasing the total amount of park fees.The proposed revisions also clarify that development projects must pay the park fees in effect at the time a project is approved,and simplify the process of setting discount factors in the future to allow City Council to set them by resolution. Attachments: 1. Draft Resolution to Set Fee 2. 2019 Supplemental Report; Management Advisory Services, June 2019 3. 2016 Fee Study; Municipal Resource Group, LLC, March 2016 3237831.1 City of South San Francisco Printed on 7/2/2019Page 6 of 6 powered by Legistar™ Attachment 4 RESOLUTION NO. ___ CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION SETTING THE PARKLAND ACQUISITION FEE AND PARK CONSTRUCTION FEE TO REFLECT AMENDMENTS TO CHAPTER 8.67 TO MITIGATE THE IMPACT OF NEW DEVELOPMENT ON PARK AND RECREATIONAL FACILITIES PURSUANT CHAPTER 8.67 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE WHEREAS, parks and recreational facilities are vital to the health and welfare of a community; and WHEREAS, the City of South San Francisco (“City”) aims to provide sufficient levels of parks and recreational facilities for its residents and employees working in the City; and WHEREAS, the City’s General Plan and Parks and Recreation Master Plan aims to provide three acres of parks and recreational facilities per 1,000 residents; and WHEREAS, Guiding Policy 5.1-G-1 of the City’s General Plan provides that the City should “[d]evelop additional parkland in the city, particularly in areas lacking these facilities, to meet the standards of required park acreage for new residents and employees;” and WHEREAS, Implementing Policy 5.1-1-2 of the City’s General Plan provides that the City should “[m]aintain parkland standards of 3.0 acres of community and neighborhood parks per 1,000 new residents;” and WHEREAS, Goal #1 of the Parks and Recreation Master Plan provides that the City “should provide a minimum of 3 acres of developed park land per 1,000 residents”; and WHEREAS, new development projects attract new residents and employees to the city, which generates increased demand for parks and recreational facilities and impacts existing park service levels; and WHEREAS, in 2016, the City adopted an ordinance (“Park Fee Ordinance” or “Ordinance”) imposing a Parkland Acquisition Fee and a Park Construction Fee (“Park Fees” or “Fees”) to pay for the cost of acquiring and constructing park facilities needed to support new development under the authority of Sections 66000 et seq. of the California Government Code (“Mitigation Fee Act”); and WHEREAS, such development impact Fees are not a “tax” as defined in Section 1, paragraph (e) of Article XIIIC of the California Constitution (“Proposition 26”) because such Fees and charges are imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable cost to the Attachment 4 local government of providing the service or product, and/or such Fees and charges are imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable cost to the local government of providing the service or product, and/or such Fees and charges are imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections and audits, enforcing agricultural marketing orders and the administrative enforcement and adjudication thereof; and/or such fees and charges are imposed as a condition of property development; and WHEREAS, the Fees and charges set by this Resolution are not subject to the requirements of Article XIIID of the California Constitution (“Proposition 218”) concerning property related assessments and fees pursuant to Apartment Association of Los Angeles County v. City of Los Angeles (2001) 24 Cal.4th 830, in that such Fees are not applicable to incidents of property ownership, but rather to actual use of and need for City services and/or facilities; and WHEREAS, in accordance with Government Code Section 50076, fees and charges that do not exceed the reasonable cost of providing the service or regulatory activity for which the fees are charged and which are not levied for general revenue purposes are not special taxes as defined in Article 3.5 of the Government Code; and WHEREAS, the City has determined that City park and recreation facilities are reaching capacity and refurbishing and expanding certain existing park facilities is a cost-effective and efficient way to serve future residents and employees, and to maintain existing levels of service; and WHEREAS, the City commissioned an additional park fee analysis to supplement the 2016 study prepared by Municipal Resources Group supporting the adoption of the original Ordinance. Such additional park fee analysis was prepared in order to confirm the method for utilizing Park Fees for refurbishment and expansion projects, analyze the types of refurbishment and expansion projects that the City can utilize Park Fees for, restructure the existing Park Fee reduction factors to increase Park Construction Fees to fund refurbishment projects, and reduce Park Acquisition Fees commensurately, while not increasing the total amount of Park Fees, and to update the average construction cost per acre to reflect current market conditions (“2019 Supplemental Report”); and WHEREAS, in furtherance of the goals of the 2019 Supplemental Report, the City Council adopted an amendment to the Ordinance (“Amendment”) in order to implement certain necessary refinements identified in the Report and to make other minor clarifications, additions, and refinements in order to ensure that the City is collecting the necessary funds to provide adequate park facilities needed to support new development; and WHEREAS, the Ordinance states that the average fair market value for land in the City, the average per acre construction costs in the City, the administrative fees for administering the Fees under the Ordinance, and the annual adjustments of the Fees will be set by resolution of the City Council; and WHEREAS, the Amendment states that any discount factor applied to the Fees shall be adopted by resolution of the City Council; and Attachment 4 WHEREAS, this Resolution includes the applicable discount factors to be applied to the Fees; and WHEREAS, pursuant to the authority under Section 8.67.060(h), the City adopted an administrative fee of $700 in 2018 in order to cover the cost of administer ing the Park Fee Ordinance; and WHEREAS, as part of the adoption of the Ordinance in 2016, the City obtained an appraisal from Dana Property Analysis for the average fair market value of land per acre in the city, which assessed the value of land as $3,000,000 per acre; and WHEREAS, as part of the adoption of the Ordinance in 2016, the City obtained a professional assessment from Group 4 Architecture, Research + Planning, Inc. of the average per acre construction costs in the city, which determined that the average construction costs are $981,250 per acre; and WHEREAS, pursuant to Section 8.67.060(i), the average construction cost per acre was adjusted by Engineering Record New Construction Cost Index ( CCI) for the San Francisco area in January of 2018 by 3.94 percent to $1,019,911; and WHEREAS, pursuant to Section 8.67.060(g), the City is authorized to obtain a comprehensive estimate of the average construction costs per acre to reflect changes in the cost of construction, but such estimate must be approved by resolution of the City Council and may not be conducted more than once per year. The City has not conducted a comprehensive construction cost estimate since 2016 and such costs have significantly increased since then; and WHEREAS, the City compiled estimates obtained from SSA Landscape Architecture and Verde Design in May of 2018 for construction costs for six representative South San Francisco park construction projects. As part of the 2019 Supplemental Report, these estimates were used to formulate an updated construction cost per acre estimate. The 2018 cost estimates were escalated by an Engineering News Record – Construction Cost Index factor of 2.65% from May 2018 to May 2019. Group 4 Architecture Research + Planning Inc. recommended soft costs in the range of 20% to 30% of hard construction costs. In the updated construction cost per acre estimate, soft costs are assumed to be 30% of hard construction costs, to account for higher design and construction management costs related to refurbishment projects; and WHEREAS, pursuant to the updated estimate, the average construction cost per acre in the City is $2,526,395; and WHEREAS, in accordance with Section 66019 of the Mitigation Fee Act, at least fourteen (14) days prior to the public hearing at which the Amendment was considered, notice of the time and place of the hearing was mailed to eligible interested parties who filed written requests with the City for mailed notice of meetings on new or increased fees or service charges; and Attachment 4 WHEREAS, in accordance with Government Code Section 66019, the 2019 Supplemental Report was available for public inspection, review, and comment for ten (10) days prior to the public hearing at which the Council considered the Amendment; and WHEREAS, ten (10) days advance notice of the public hearing at which the Amendment was considered was given by publication in accordance with Government Code Section 6062a; and WHEREAS, the action taken by the Amendment and this Resolution has no potential for physical effects on the environment because it involves an adoption of certain Fees and/or charges imposed by the City, does not commit the City to any specific project, and said Fees and/or charges are applicable to future development projects and/or activities, each of which future projects and/or activities will be fully evaluated in full compliance with the California Environmental Quality Act (“CEQA”) when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (See CEQA Guidelines, Section 15004(b)(1)). Therefore, approval of the fees and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that approval of the Fees and/or charges may have a significant effect on the environment; and WHEREAS, pursuant to the Mitigation Fee Act, the City seeks to adopt this Resolution to set the Fees under the Ordinance in order to mitigate the impacts caused by new development by providing for the payment of development impact fees necessary for the City to acquire property and construct, refurbish, and expand parks and recreational facilities to serve new residents and employees and to maintain desirable levels of parks and recreational facilities for new and existing residents and employees. NOW THEREFORE, BE IT RESOLVED that City Council of the City of South San Francisco finds as follows: I. FINDINGS A. After considering the 2019 Supplemental Report, the testimony received at the noticed public meeting at which the Amendment and Resolution were considered, the accompanying staff report, the General Plan, the General Plan EIR, the Parks and Recreation Master Plan and all correspondence received at or prior to the public meeting (the “Record”), the Council approves and adopts the 2019 Supplemental Report; and the City Council further finds that the future development in the City will generate the need for the park and recreational facilities necessitating adoption of the Ordinance and this Resolution. B. The City currently provides park and recreational facilities to the community and the Fees set forth in the Amendment and this Resolution will be used to maintain current levels and assist the City in meeting its stated goals for park and recreational facilities under the General Plan, Parks and Recreation Master Plan and other applicable plans. As such, the Parkland Acquisition Fee and Park Construction Fee adjusted under the Amendment and this Resolution as it relates to Attachment 4 development within the City is not a “project” within the meaning of CEQA (Pub.Res. Code §21080(b)(8)(D)). C. In adopting the Amendment and this Resolution, the City Council is exercising its powers under Article XI, §§5 and 7 of the California Constitution, Chapter 5 of Division 1 of the Government Code (“Mitigation Fee Act”), commencing with Section 66000, collectively and separately. D. The Record establishes: 1. In accordance with Section 66001, subdivision a, paragraph 1 of the Mitigation Fee Act, the purpose of the Parkland Acquisition Fee and Park Construction Fee, set forth in the Amendment and this Resolution, as specified in Chapter III of the Fee Study and the 2019 Supplemental Report, is to provide funding to achieve the City’s goal of maintaining existing service levels and to ensure adequate park and recreational facilities are provided in the future to meet the needs of South San Francisco residents and employees as established in the General Plan and Parks and Recreation Master Plan. Standards for the desired level of parks and recreational facilities have been identified which have been used as the basis to establish the Fees under the Amendment and this Resolution. To the extent that the revisions provided for in the Amendment and this Resolution result in an increase in the Park Construction Fee, the City will continue to use the proceeds of the Park Construction Fee for the purpose of constructing new park facilities on new parkland acquired by the City and will also use the proceeds of the Park Construction Fee for the purpose of refurbishing and expanding existing park facilities to serve new residents and employees, to maintain the existing level of service for all residents and employees, and to ensure continued levels of service that are consistent with the General Plan. 2. In accordance with Section 66001, subdivision a, paragraph 2 of the Mitigation Fee Act, the Fees collected pursuant to this Resolution shall be used to acquire parkland and construct, refurbish, and expand park and recreational facilities, including expanding playgrounds, constructing improvements to sports fields and sports courts, adding passive park facilities such as picnic and sitting areas, installing night lighting, paths, grading, drainage and irrigation, and implementing other similar refurbishment and expansion projects, to maintain existing levels of service and meet the levels identified in the General Plan, Parks and Recreation Master Plan and the Fee Study. 3. In accordance with section 66001, subdivision a, paragraph 3 of the Mitigation Fee Act, there is a reasonable relationship between the Fees ’ use (to pay for acquisition of parkland and construction, refurbishment, and expansion of park and recreational facilities) and the type of development for which the Fees are imposed in that the Fees will be applied to new development in the city, which will generate demands for park and recreational facilities. Attachment 4 To the extent that the revisions provided for in the Amendment and this Resolution result in an increase in the Park Construction Fee and those Fees are used for refurbishment and expansion projects, the Park Construction Fee is levied upon new residential and non-residential (commercial) development projects. New residents in new residential development projects and new employees in new non-residential development projects will place additional demands on park and recreational facilities, which are near or at capacity. Expanding playgrounds, improving sports fields and sports courts, building passive park facilities, installing lighting, paths, grading, drainage and irrigation, and implementing other similar refurbishment and expansion projects will address and mitigate the additional impacts and demands created by future residential and nonresidential development projects. 4. In accordance with Section 66001, subdivision a, paragraph 4, there is a reasonable relationship between the need for the parkland acquisition and park construction and the types of development projects on which the Fees are imposed in that the Fees will be applied to new development in the city, which will attract new residents and employees that will place a greater demand on park and recreational facilities. To the extent that the revisions provided for in the Amendment and this Resolution result in an increase in the Park Construction Fee and those Fees are used for refurbishment and expansion projects, the Park Construction Fee is levied upon new residential development projects and new non-residential development projects, which generate new residents and new employees in the community. The refurbished and expanded park facilities will serve the needs of new residents in residential development projects and new employees in non-residential development projects by expanding active and passive park facilities and areas and by enhancing access and adding hours of use for residents and employees. 5. In accordance with Section 66001, subdivision b of the Mitigation Fee Act, there is a reasonable relationship between the amount of the Fees and the cost of providing the parkland and park and recreational facilities attributable to the development in the City upon which the Fees are imposed in that the Fees have been calculated by apportioning the cost of parkland acquisition and park facilities construction to the number of residents and employees attracted by each type of new residential unit and additional square footage in each type of new non-residential space. To the extent that the revisions provided for in the Amendment and this Resolution result in an increase in the Park Construction Fee and those Fees are used for refurbishment and expansion projects, the Park Construction Fee has been updated with 2019 estimated park construction costs specific to the types of park facilities and improvements to be undertaken by the City of South San Francisco. The Park Construction Fees are calculated by apportioning the cost of constructing park facilities and improvements to the number of residents generated by each type of new residential unit and the number of employees generated per one- Attachment 4 thousand square feet of new space for each type of non-residential development project. Confirming that Park Construction Fee can be used for refurbishment and expansion construction projects does not alter the calculation of the Park Construction Fee and each new development project will be charged a Park Construction Fee commensurate with its impact on all park and recreational facilities. 6. The cost estimates set forth in the 2016 Study and the 2019 Supplemental Report provide reasonable estimates for the costs of acquiring parkland and constructing, expanding, and refurbishing park and recreational facilities and the Fees expected to be generated by future development will not exceed the projected cost of acquiring parkland and constructing, expanding, and refurbishing park and recreational facilities. 7. The method of allocation of the Fees to particular developments bears a fair relationship and is roughly proportional to each development’s burden on and benefits from the park and recreational facilities to be funded by the Fees, in that the Fees are calculated based on the number of residents and employees each particular development will attract. 8. The 2019 Supplemental Report is a detailed analysis of how using Park Construction Fees to expand and refurbish parks and recreational facilities and services is an efficient and cost-effective way to address demands for such facilities generated by new development in the City and identifying the parks and recreational facilities necessary to accommodate that development. 9. The Fees are consistent with the General Plan and, pursuant to Government Code Section 65913.2, the City Council has considered the effects of the Fees with respect to the City’s housing needs as established in the housing element of the General Plan. 10. The Fee amounts set forth in this Resolution include the fair and reasonable costs of administration for the Fee programs as determined by the Finance Director and are within the requirements of the Mitigation Fee Act and other applicable law. 11. The annual fee adjustments provided for in the Amendment and this Resolution reasonably approximate the fluctuations in market costs in that it allows for adjustments in accordance with the All Urban Consumers Consumer Price Index, San Francisco- Oakland-San Jose (AUC-CPI) and the Engineering News Record Construction Cost Index (CCI) for the San Francisco area. 12. The average fair market value of land in the city reflected in this Resolution is a fair and reasonable calculation of such fair market value as determined by a qualified appraiser in accordance with the requirements of the Ordinance. 13. The average per acre construction costs in the city as set by this Resolution is a fair and reasonable calculation of such construction as determined by a qualified architecture or construction firm in accordance with the requirements of the Ordinance Attachment 4 NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco: 1. Parkland Acquisition and Park Construction Fee Updated and Imposed. The Parkland Acquisition Fee and Park Construction Fee imposed pursuant to the Mitigation Fee Act and Chapter 8.67 of the South San Francisco Municipal Code, are herby updated and shall be imposed at the revised rates outlined in this Resolution and shall be paid at the times and in the amounts and otherwise apply and be administered as prescribed in this Resolution and the Ordinance on each type of development set forth in the Ordinance. 2. Amount of Fees. a. Residential Parkland Acquisition Fee. The amount of the Residential Parkland Acquisition Fee shall be determined by the calculation set forth in Section 8.67.060(b) of the South San Francisco Municipal Code and the following: i. Average Fair Market Value per Acre. For purposes of Section 8.67.060(b) and (d), the average fair market value of land per acre in the city shall be set at $3,000,000. ii. Discount Factor. In accordance with Section 8.67.060(b) and 8.67.060(k), in calculating the Residential Parkland Acquisition Fee, such fee shall be reduced by a factor of .904. iii. Annual Adjustment. Pursuant to Section 8.67.060(j), the Fee maybe adjusted annually in accordance with the All Urban Consumer Price Index, San Francisco-Oakland-San Jose (AUC-CPI). b. Non-Residential Parkland Acquisition Fee. The amount of the Non-Residential Parkland Acquisition Fee shall be determined by the calculation set forth in Section 8.67.060(d) of the South San Francisco Municipal Code and the following: i. Average Fair Market Value per Acre. For purposes of Section 8.67.060(b) and (d), the average fair market value of land per acre in the city shall be set at $3,000,000. ii. Discount Factor. In accordance with Section 8.67.060(d) and 8.67.060(k), in calculating the Non-Residential Parkland Acquisition Fee, such fee shall be reduced by a factor of 1.0. iii. Annual Adjustment. Pursuant to Section 8.67.060(j), the Fee maybe adjusted annually in accordance with the All Urban Consumer Price Index, San Francisco-Oakland-San Jose (AUC-CPI). Attachment 4 c. Residential Park Construction Fee. The amount of the Residential Park Construction Fee shall be determined by the calculation set forth in Section 8.67.060(c) of the South San Francisco Municipal Code and the following: i. Average Construction Cost per Acre. Pursuant to Section 8.67.060(g), the average construction cost per acre in the city shall be set at $2,526,395. ii. Discount Factor. In accordance with Section 8.67.060(c) and 8.67.060(k), in calculating the Residential Park Construction Fee, such fee shall not be reduced by any factor and the full fee shall be charged. iii. Annual Adjustment. Pursuant to Section 8.67.060(i), the Fee maybe adjusted annually in accordance with the Engineering News Record Construction Cost Index (CCI) for the San Francisco area (CCI). d. Non-Residential Park Construction Fee. The amount of the Non-Residential Park Construction Fee shall be determined by the calculation set forth in Section 8.67.060(e) of the South San Francisco Municipal Code and the following: i. Average Construction Cost per Acre. Pursuant to Section 8.67.060(g), the average construction cost per acre in the city shall be set at $2,526,395. ii. Discount Factor. In accordance with Section 8.67.060(e) and 8.67.060(k), in calculating the Non-Residential Park Construction Fee, such fee shall be reduced by a factor of .602. iii. Annual Adjustment. Pursuant to Section 8.67.060(i), the Fee maybe adjusted annually in accordance with the Engineering News Record Construction Cost Index (CCI) for the San Francisco area (CCI). e. Administrative Fee. Pursuant to Section 8.67.060(h) of the South San Francisco Municipal Code, the administrative fee for implementing the Ordinance and administering the Fees shall be $700. f. Posting of Discount Factor Resolution. In accordance with Section 8.67.060(k), this Resolution shall be posted on the City’s website after adoption by the City Council. 3. Application All development projects identified in Section 8.67.050 of the South San Francisco Municipal Code are subject to the Parkland Acquisition Fee and Park Construction Fee. 4. Use of Fees Attachment 4 Funds collected pursuant to the Parkland Acquisition Fee and the Park Construction shall only be used for the purposes outlined in Section 8.67.070 of the South San Francisco Municipal Code. 5. Periodic Review. a. During each fiscal year, the City Manager, or his designee, shall prepare a report for the City Council, pursuant to Government Code Section 66006, identifying all information required by Section 66006, including the balance of all Fee revenues in the Fee accounts. b. Pursuant to Government Code Section 66002, the City Council shall also review, as part of any adopted City Capital Improvement Plan each year, the approximate location, s ize, time of availability and estimates of cost for all park acquisition and park facilities construction, refurbishment, and expansion to be financed with the Fees. The City Council shall make findings identifying the purpose to which the existing Fee revenue balances are to be put and demonstrating a reasonable relationship between the Fee sand the purpose for which it is charged. 6. Administrative Guidelines. The City Council may, by resolution, adopt administrative guidelines to provide procedures for administrative aspects of the Fees. 7. Effective Date This Resolution shall become effective on the date of adoption of this Resolution. In accordance with Government Code Section 66017, the Fees set by this Resolution shall be effective 60 days from the effective date of this Resolution. 8. Severability. Each component of the Fees and all portions of this Resolution are severable. Should any individual component of the Fees or other provision of this Resolution be adjudged to be invalid and unenforceable, the remaining component or provisions shall be and continue to be fully effective, and the Fees shall be fully effective except as to that component that has been judged to be invalid. * * * * * Attachment 4 I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a special meeting held on the ______ day of ____________, 2019 by the following vote: AYES: ____________________________________________________________ NOES: ___________________________________________________________ ABSTAIN: ___________________________________________________________ ABSENT: ____________________________________________________________ ATTEST: _______________________________ City Clerk 3233512.1 CITY OF SOUTH SAN FRANCISCO PARK CONSTRUCTION FEE AND PARKLAND ACQUISITION FEE SUPPLEMENTAL REPORT MANAGEMENT ADVISORY SERVICES JUNE 2019 Attachment 2 CITY OF SOUTH SAN FRANCISCO PARK CONSTRUCTION FEE AND PARKLAND ACQUISITION FEE SUPPLEMENTAL REPORT Table of Contents EXECUTIVE SUMMARY ......................................................................................................................................... .1 I. INTRODUCTION AND BACKGROUND INFORMATION AND PURPOSE .................................... 5 II. PARK CONSTRUCTION REFURBISH PROJECTS................................................................................. 8 III. UPDATED PARK CONSTRUCTION COSTS AND FEE ..................................................................... 11 IV. PROPOSED PARK FEES ............................................................................................................................. 15 ATTACHMENT 1: PARK CONSTRUCTION PROJECT DESCRIPTIONS Attachment 2 CITY OF SOUTH SAN FRANCISCO PARK CONSTRUCTION FEE AND PARKLAND ACQUISITION FEE SUPPLEMENTAL REPORT JUNE 2019 EXECUTIVE SUMMARY The City of South San Francisco (“City) has established goals of three acres of community and neighborhood parkland and park facilities per one-thousand residents and one-half acre of parks per one-thousand employees. City policy is for new development projects to contribute proportionately toward these goals. The City adopted ordinances in 2016, 2017 and 2018 amending the South San Francisco Municipal Code (SSFMC) and adopting a Parkland Acquisition Fee and a Park Construction Fee to provide funding to achieve the City’s parkland and park facility goals. This Supplemental Report has been prepared by Management Advisory Services (MAS) to assist the City in achieving three additional objectives: (i) Confirm that Park Construction Fees may be used to refurbish and expand park facilities on existing City-owned parkland City park and recreation facilities are reaching capacity. Refurbishing and expanding certain existing park facilities is a cost effective and efficient way to serve future residents and employees, and to maintain existing levels of service. This Supplemental Report identifies the types of facilities the City may refurbish. Expanded playgrounds, improvements to sports fields and sports courts, building passive park facilities, installing lighting, paths, grading, drainage and irrigation, and implementing other similar refurbish project improvements will address and mitigate the additional impacts and demands created by future residential and non-residential development projects. Chapter II of this Supplemental Report describes the refurbish projects and provides the basis and proposed findings to confirm that Park Construction Fees may be used to fund refurbish projects. (ii) Update the estimate of the average park construction cost per acre The SSFMC permits the City to periodically obtain an updated estimate of park construction costs to adjust the Park Construction Fee. The City adjusted the Park Construction Fee in 2018 by a 3.94% inflation escalator, as permitted in the SSFMC. However, the City has not previously obtained a new estimate of the average construction cost per acre since the initial Park Construction Fee ordinance and resolution were adopted in 2016. The previously established park construction and soft cost estimate for purposes of calculating a maximum Park Construction Fee was $1,019,911 per acre. The City has now obtained a new estimate of the average construction cost per acre and intends to modify the Park Construction Fee to reflect current construction costs. The 2019 average construction and soft cost is estimated at $2,526,395 per acre. This cost is higher than the 2016 costs primarily due to the type of park improvements and facilities that the City now expects to construct, and in part due to generally increasing park construction costs. The Park Construction Fee is based on the acres required to serve residents and employees, the average number of residents in residential units, the average number of employees in non-residential projects, and the average construction cost per acre. The Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 2 maximum Park Construction Fee based on 2019 park construction costs is presented in Table ES-1 and Table ES-2. Table ES-1: Maximum Park Construction Fee per Residential Unit Units in Structure Fee per Unit 1 (single-family residential unit) $26,148 2 to 4 (duplex to four-plex) $22,586 5 to 19 $19,175 20 to 49 $15,462 50 or more $13,491 Mobile home $20,085 Source: City of South San Francisco; MAS Table ES-2: Maximum Park Construction Fee per Non-Residential 1,000 Square Feet Classification Fee per 1,000 Square Feet Commercial/Retail $3,158 Hotel/Visitor $3,006 Office/R&D $2,804 Industrial $1,326 Source: City of South San Francisco: MAS The City may adopt a Park Construction Fee under authority of the Mitigation Fee Act for future development projects that is equal to or below the amounts identified in Table ES-1 and Table ES-2. Chapter III of this Supplemental Report further describes the methodology establishing the maximum Park Construction Fee that the City may levy using the updated park construction costs. (iii)Restructure the existing park fee reduction factors to increase the Park Construction Fee to fund refurbish projects, and reduce the Parkland Acquisition Fee commensurately, while not increasing the total amount of park fees This Supplemental Report calculates by how much the Park Construction Fee may be increased to provide additional funding to refurbish and expand existing facilities, and by how much the Parkland Acquisition Fee would need to be reduced to offset that increase, with the ultimate goal being no net increase in total park fees levied on future development projects. After adoption of the Parkland Acquisition Fee and the Park Construction Fee for residential development projects in 2016, the City reduced (“discounted”) the maximum fees by a factor of 0.30. Current fees per residential unit are presented in Table ES-3. Table ES-3: Current Reduced Park Fees per Residential Unit Residential Units in Structure Park Construction Fee Parkland Acquisition Fee Total Current Park Fees Discount Factor .30 .30 1 (single-family residential unit) $7,389 $21,735 $29,124 2 to 4 (duplex to four-plex) $6,383 $18,744 $25,157 5 to 19 $5,419 $15,939 $21,358 20 to 49 $4,369 $12,852 $17,221 50 or more $3,812 $11,214 $15,026 Mobile home $5,676 $16,695 $22,371 Source: City of South San Francisco Note: Rounding may result in minor differences in this table and others in the Supplemental Report. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 3 In adopting the Parkland Acquisition Fee and the Park Construction Fee for non- residential development projects in 2017, the City reduced the maximum fees by a factor of 0.75. Current fees for non-residential development projects per one-thousand square feet are presented in Table ES-4. Table ES-4: Current Reduced Park Fees per Non-Residential 1,000 Square Feet Non-Residential Land Use Type Park Construction Fee Parkland Acquisition Fee Total Current Park Fees Discount Factor .75 .75 Commercial/Retail $319 $938 $1,257 Hotel/Visitor $303 $893 $1,196 Office/R&D $283 $833 $1,116 Industrial $134 $394 $ 528 Source: City of South San Francisco Proposed Fees Removing the .30 discount factor entirely for the Park Construction Fee for residential development projects would allow that fee to be at its maximum level. The Parkland Acquisition Fee for residential development projects would need to be changed from the current discount factor of .30 to a discount factor of .904 to offset the increase, in order to maintain the current total park fees. The total proposed park fees per residential unit would be as presented in Table ES-5. The total proposed park fees per residential unit would be the same as the current total park fees in Table ES-3. Table ES-5: Proposed Park Fees per Residential Unit Residential Units in Structure Park Construction Fee Parkland Acquisition Fee Total Park Fees Discount Factor None .904 1 (single-family residential unit) $26,148 $2,976 $29,124 2 to 4 (duplex to four-plex) $22,586 $2,571 $25,157 5 to 19 $19,175 $2,183 $21,358 20 to 49 $15,462 $1,759 $17,221 50 or more $13,491 $1,535 $15,026 Mobile home $20,085 $2,286 $22,371 Source: MAS The calculation of the proposed fees for non-residential development projects is somewhat different than the calculation of the proposed fees for residential development projects because the proposed maximum Park Construction Fee for non-residential development projects is higher than the sum of the current Park Construction Fee and Parkland Acquisition Fee for non-residential development projects. The maximum proposed Park Construction Fee would need to be reduced by a factor of .602 to achieve a fee that does not exceed the sum of both current fees. The Parkland Acquisition Fee would need to be changed from its current discount factor of .75 to a discount factor of 1.0 to offset the increase in the Park Construction Fee (i.e. the City would discount 100% of the Parkland Acquisition Fee for non-residential development projects). The proposed fees per one-thousand square feet of non-residential development projects would be as presented in Table ES-6. The total proposed park fees per one- thousand square feet would be the same as the current total park fees in Table ES-4. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 4 Table ES-6: Proposed Park Fees per Non-Residential 1,000 Square Feet Non-Residential Land Use Type Park Construction Fee Parkland Acquisition Fee Total Park Fees Discount Factor .602 1 (or 100%) Commercial/Retail $1,257 $ 0 $1,257 Hotel/Visitor $1,196 $ 0 $1,196 Office/R&D $1,116 $ 0 $1,116 Industrial $ 528 $ 0 $ 528 Source: MAS Park Fee Revenue Estimate The City has conducted an analysis to estimate the current Parkland Acquisition Fee and Park Construction Fee revenue that will be received through fiscal year 2023-24, based on the expected future residential and non-residential development and the existing fee levels. The City estimated that Park Construction Fee revenue may total approximately $5.3 million and Parkland Acquisition Fee revenue may total approximately $18.3 million (including Quimby Act In-lieu Fees). Under the proposed fee structure, the estimated Park Construction Fee revenue may total approximately $16.6 million and Parkland Acquisition Fee revenue may total approximately $7.0 million (including Quimby Act In-lieu Fees). This would be an increase of $11.3 million in Park Construction Fee revenue (and a commensurate decrease in Parkland Acquisition Fee revenue). Table ES-7 summarizes the current reduction factors, proposed reduction factors and estimated fee revenue through fiscal year 2023-24. Table ES-7: Summary of Current and Proposed Reduction Factors, and Estimated Fee Revenue Residential Development Non-Residential Development Estimated Fee Revenue Through FY 2023-24 (millions) Park Construction Fee Discount Factor Parkland Acquisition Fee Discount Factor Park Construction Fee Discount Factor Parkland Acquisition Fee Discount Factor Park Construction Acquisition Fee Parkland Acquisition Fee Current .30 .30 .75 .75 $ 5.3 $18.3 Proposed None .904 .602 1.0 (100%) $16.6 $ 7.0 Source: City of South San Francisco; MAS The City has estimated the cost to refurbish and expand certain facilities in eleven existing parks. The total cost, at a “planning level” exceeds sixty-five million dollars. While Park Construction Fee revenue alone will not nearly be sufficient to fund all of the refurbish projects, the fees will provide partial funding to offset the impact of new development, to serve new residents and employees, and to maintain existing levels of service. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 5 I. INTRODUCTION, BACKGROUND INFORMATION AND PURPOSE ______________________________________________________________________________ Introduction and Background Information The City of South San Francisco (“City) General Plan, Parks + Recreation Master Plan and East of 101 Area Plan establish goals of three acres of community and neighborhood park facilities per one-thousand residents and one-half acre of parks per one-thousand employees. City policy is for new development projects to contribute proportionately toward these goals. The City adopted ordinances in 2016, 2017 and 2018 amending the South San Francisco Municipal Code (SSFMC) to provide funding to achieve the City’s parkland and park facility goals. Parkland dedication requirements and in-lieu fees for qualifying residential subdivision development projects were established under authority of the Quimby Act (Government Code section 66477 et seq.). A Parkland Acquisition Fee for non- Quimby Act residential and non-residential (commercial) development projects was established under authority of the Mitigation Fee Act (Government Code section 66000 et seq.). A Park Construction Fee for all development projects were also established under authority of the Mitigation Fee Act. The Quimby Act In-Lieu Fee and the Parkland Acquisition Fee provide funding to purchase land suitable for park purposes. The Park Construction Fee provides funding to build park facilities and physical improvements. The adopted land dedication and fee requirements were based in part on a report prepared by Municipal Resource Group LLC (MRG) (March 2016) which recommended the framework for the land dedications and fee requirements to offset the impact of future development projects. The MRG report summarized the procedural requirements and proposed findings required to adopt the fees. Purpose of the Supplemental Report This Supplemental Report has been prepared by Management Advisory Services (MAS) to assist the City in achieving three additional objectives: (i) Confirm that the Park Construction Fee may be used to refurbish and expand park facilities on existing City-owned parkland The Mitigation Fee Act permits local agencies to establish and collect a fee as a condition of approval of a development project for the purpose of defraying the cost of public facilities required to serve the development project. The Mitigation Fee Act states “(a) fee shall not include the costs attributable to existing deficiencies in public facilities but may include the costs attributable to the increased demand for public facilities reasonably related to the development project in order to (1) refurbish existing facilities to maintain the existing level of service or (2) achieve an adopted level of service that is consistent with the general plan.” (italics added) (Government Code section 66001(g)). The 2016 MRG report focused primarily on the need to acquire new parkland and construct new facilities to serve residents and employees generated by future development projects. The City has recognized that existing City park and recreation facilities are reaching capacity and the City finds that in addition to acquiring new land and constructing new facilities, refurbishing and expanding certain existing park facilities is a cost effective Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 6 and efficient way to serve future residents and employees and to maintain existing levels of service. Consequently, the City commissioned this Supplemental Report in order to outline the appropriate way to use the Park Construction Fee for the refurbishment and expansion of existing facilities to serve new residents and employees and to maintain existing levels of service. This Supplemental Report expands upon but does not alter the analysis and conclusions of the 2016 MRG report and findings that the Parkland Acquisition Fee and the Quimby Act In-Lieu Fee may be used for acquisition of new parkland and the Park Construction Fee may be used to construct new facilities on new parkland. This Supplemental Report identifies the types of facilities the City may refurbish and expand to serve new residents and employees and to maintain existing levels of service, and supports the City’s objective to confirm and codify the intent to use the Park Construction Fee for this purpose by following the Mitigation Fee Act procedural requirements. This Supplemental Report proposes findings required by the Mitigation Fee Act, including the following: 1. Identify the purpose of the fee. 2. Identify the use to which the fee is to be put. 3. Determine how there is a reasonable relationship between the fee's use and the type of development project upon which the fee is imposed. 4. Determine how there is a reasonable relationship between the need for the public facility and the type of development project upon which the fee is imposed. 5. Determine how there is a reasonable relationship between the amount of the fee and the cost of the public facility or portion of the public facility attributable to the development upon which the fee is imposed. Chapter II of this Supplemental Report addresses this objective. (ii) Update the estimate of the average park construction cost per acre The SSFMC permits the City to periodically obtain an updated estimate of park construction costs to adjust the Park Construction Fee. The City increased the Park Construction Fee in 2018 by a 3.94% inflationary increase in park construction costs as reflected in the Engineering News Record Construction Cost Index and as permitted in the SSFMC. However, the City has not previously obtained a new estimate of the average construction cost per acre since the initial Park Construction Fee ordinance and resolution were adopted in 2016. The City has now obtained a new estimate of the average construction cost per acre and intends to modify the Park Construction Fee to reflect current construction costs. Chapter III of this Supplemental Report addresses this objective. (iii)Restructure the existing park fee reduction factors to increase Park Construction Fee to fund refurbish projects, and reduce the Parkland Acquisition Fee commensurately, while not increasing the total amount of park fees The 2016 MRG report identified the maximum Parkland Acquisition Fee and Park Construction Fee that could be levied on development projects. The SSFMC currently includes reduction (“discount”) factors that set fees below the maximum fees. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 7 This Supplemental Report calculates by how much the Park Construction Fee may be increased to provide additional funding to refurbish and expand existing facilities, and by how much the Parkland Acquisition Fee would need to be reduced to offset that increase, with the ultimate goal being no net increase in total park fees levied on residential and non- residential development projects. Chapter IV of this Supplemental Report addresses this objective. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 8 II. PARK CONSTRUCTION – REFURBISH PROJECTS ______________________________________________________________________________ The Mitigation Fee Act requires that “(a)t the time the local agency imposes a fee for public improvements on a specific development project, it shall identify the public improvements that the fee will be used to finance.” (Government Code section 66006(f)). The City has identified eleven projects to refurbish and expand parks and recreation facilities that if constructed would accommodate new residents and employees and would maintain existing levels of service or would achieve the City’s adopted levels of service established in the General Plan and other City policy documents. Refurbish Projects Table II-1 identifies the refurbish and expansion projects that the Park Construction Fee may be used to finance. Additional projects may also be added to the list over time, which will be identified by the City in a capital improvement plan or other documents, consistent with the requirements of the Mitigation Fee Act. Table II-1: Park Improvement Refurbish Projects Park Park Improvements to Accommodate New Residents and Employees and to Maintain Existing Levels of Service Gardiner Park Expand the playground to accommodate and provide activities for additional age groups of children; replace a basketball court with a multi-sport court to increase the range of activities and use; construct sitting and picnic areas to accommodate additional park activities and multi-generational use of park facilities. Orange Memorial Park Replace the existing baseball and softball fields with more durable fields including potential conversion from natural turf to synthetic turf to accommodate additional hours of programming; add facilities for soccer programming; install lighting to provide more hours of play; expand seating to accommodate additional use of facilities; construct a new path of travel to increase access and use of fields. Sellick Park Construct a new playground to accommodate all age groups; regrade the lawn area to allow soccer practice and informal sports and games; construct a new path of travel to increase access and use of fields. Avalon Park Construct grading, drainage, irrigation and structural improvements to reduce closure time due to rain and routine maintenance, resulting in additional and expanded hours of field use. Buri Buri Park Construct grading, drainage, irrigation and structural improvements to reduce closure time due to rain and routine maintenance, resulting in additional and expanded hours of field use. Hillside Park Construct drainage improvements and replace soccer field turf and irrigation; improve the path of travel; and install redesigned lighting to allow concurrent play and significantly higher overall field use. Southwood Park Construct grading, drainage, irrigation and structural improvements to reduce closure time due to rain and routine maintenance, resulting in additional and expanded hours of field use. Alta Loma Park Construct grading, drainage, irrigation and structural improvements to reduce closure time due to rain and routine maintenance, resulting in additional and expanded hours of field use. Newman and Gibbs Park Expand the playground to accommodate and provide activities for additional age groups of children; construct new sitting and picnic areas to accommodate additional park use and multi-generational use of park. Dundee Park Expand the playground to accommodate and provide activities for additional age groups of children; construct new sitting and picnic areas to accommodate additional park use and multi-generational use of park. Orange Memorial Park Aquatics Construct major expansion of facility to full aquatics center and construct new pool to accommodate expanded programming including water aerobics, swim lessons and water recreational activities use. Source: City of South San Francisco Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 9 The City may continue to use the proceeds of the Park Construction Fee to construct improvements on new parkland acquired by the City, and by way of this Supplemental Report and actions to be taken by the City to codify, the City may also use the proceeds to refurbish and expand existing park facilities to serve new residents and employees and to maintain existing levels of service. The Mitigation Fee Act requires a local agency considering an action establishing, increasing or imposing a fee to address certain procedural requirements, which may also be used in making findings in support of City actions to confirm such uses, as follows: 1.Identify the purpose of the fee. The purpose of the Park Construction Fee is to provide funding to achieve the City’s park service levels and to provide adequate recreational services for South San Francisco residents and employees, as established in the General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. The Park Construction Fee supports the City’s goal of three acres of community and neighborhood parks per one-thousand future residents and one-half acre of parks per one-thousand new employees. The Association of Bay Area Governments (ABAG) estimated a 2015 South San Francisco population of 66,600 and forecasts a 2035 population of 76,200 (an increase of 14.4%). ABAG estimated a 2015 workforce of 46,340 employees and forecasts a 2025 workforce of 53,380 employees (an increase of 15.2%). These new residents and new employees will place additional demand on park facilities. The City will continue to use the proceeds of the Park Construction Fee to construct new park facilities on new parkland acquired by the City and will also use the proceeds of the Park Construction Fee to refurbish and expand existing park facilities to serve new residents and employees, to maintain the existing level of service for all residents and employees, and to ensure continued levels of service that are consistent with the General Plan. 2.Identify the use to which the fee is to be put. The proceeds from the Park Construction Fee will continue to be used to construct new park facilities on new parkland acquired by the City, and will also be used to refurbish existing park facilities, including expanding playgrounds, constructing improvements to sports fields and sports courts, adding passive park facilities such as picnic and sitting areas, installing night lighting, paths, grading, drainage and irrigation, and implementing other similar refurbish projects that will maintain and further the City’s goals of three acres of parkland per one-thousand future residents and one-half acre per one-thousand new employees, as identified in the City’s General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. 3.Determine the relationship between the fee's use and the type of development project on which the fee is imposed. The Park Construction Fee is levied upon residential development projects and non- residential (commercial) development projects. New residents in residential development projects and new employees in non-residential development projects will place additional demands on park and recreational facilities, which are near or at capacity. Expanding playgrounds, improving sports fields and sports courts, building passive park facilities, installing lighting, paths, grading, drainage and irrigation, and implementing other similar refurbish projects will address and mitigate the additional impacts and demands created by future residential and non- residential development projects. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 10 4. Determine the relationship between the need for the community facility and the type of development project on which the fee is imposed. The Park Construction Fee is levied upon residential development projects and non- residential development projects, which generate new residents and employees in the community. The refurbished park facilities will serve the needs of new residents in residential development projects and new employees in non-residential development projects by expanding active and passive park facilities and areas and by enhancing access and adding hours of use for residents and employees. 5. Determine the relationship between the amount of the fee and the cost of the community facility or portion of the community facility attributable to the development on which the fee is imposed. The Park Construction Fee has been updated with 2019 estimated park construction costs specific to the types of park facilities and improvements to be undertaken by the City of South San Francisco. The Park Construction Fees were calculated by apportioning the cost of constructing park facilities and improvements to the number of residents generated by each type of new residential unit and the number of employees generated per one-thousand square feet in each type of non-residential development project. Confirming that Park Construction Fee can be used for refurbish projects does not alter the calculation of the Park Construction Fee and each new development project will be charged a Park Construction Fee commensurate with its impact on all park and recreational facilities. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 11 III. UPDATED AVERAGE PARK CONSTRUCTION COST PER ACRE; UPDATED PARK CONSTRUCTION FEE USING UPDATED AVERAGE PARK CONSTRUCTION COST The Park Construction Fee adopted in 2016 was based on an estimated average construction (hard) cost of $785,000 per acre (Group 4 Architecture Research + Planning Inc., October 2, 2015 Memorandum, Attachment 2 in the March 2016 MRG report) and design, construction management and permitting (soft) costs of $196,250 per acre, for a total park construction cost of $981,250 per acre. The City increased the Park Construction Fee in 2018 by a 3.94% inflationary escalation in park construction costs as reflected by the Engineering News Record Construction Cost Index (ENR-CCI) and as permitted in SSFMC section 8.67.080(i). The previously established park construction cost for purposes of calculating a maximum Park Construction Fee was $1,019,911 per acre. SSFMC section 8.67.080(g) Determining Average Construction Cost per Acre states: “In order to determine the average hard and soft construction costs per acre, the city will obtain an estimate of these costs from a qualified architecture or construction firm. Such estimate setting the average construction cost per acre shall be approved by resolution of the city council. A new estimate may be periodically conducted to reflect changes in the cost of construction; provided, however, that such estimate may not be conducted more than once per year.” The City has not previously obtained a new estimate of the average construction cost per acre since the initial Park Construction Fee ordinance and resolution were adopted in 2016, but did adjust the average construction cost in accordance with the above- referenced 3.94% ENR-CCI escalation. The City now intends to modify the Park Construction Fee to reflect 2019 park construction costs based on a new estimate of the average construction cost per acre. This chapter of the Supplemental Report updates park construction costs and provides the analysis to modify the Park Construction Fee levied upon future residential development projects and non-residential development projects. Updated Average Park Construction Cost per Acre In May 2018 the City received estimates from SSA Landscape Architecture and Verde Design for construction costs for six representative South San Francisco park construction projects. The 2018 cost estimates have been escalated by an Engineering News Record – Construction Cost Index factor of 2.65% from May 2018 to May 2019. Group 4 Architecture Research + Planning Inc. recommended soft costs in the range of 20% to 30% of hard construction costs. Soft costs are assumed in the 2019 park construction cost estimate to be 30% of hard construction costs, due to the higher expected design and construction management costs related to refurbish projects. Table III-1 provides the 2019 construction cost, park project acreage and construction cost per acre. The average construction cost is estimated at $2,526,395 per acre. This construction cost is higher than the 2016 construction costs primarily due to the type of park improvements and facilities that the City now expects to construct, and in part due to generally increasing park construction costs. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 12 Table III-1: Estimated Park Construction Cost per Acre Park Project 2019 Construction Cost Estimate Park Project Acreage Avalon Park Ballfields $ 735,176 0.87 acres Buri Buri Park Ballfields $ 3,069,304 1.26 acres Gardiner Tot Lot $ 1,150,238 0.23 acres Hillside Park Field $ 6,331,539 3.48 acres Orange Memorial Park Ballfield $14,467,928 4.11 acres Sellick Park Playground $ 3,728,842 1.72 acres Total $29,483,027 11.67 acres Average Construction Cost per Acre $ 2,526,395 Source: City of South San Francisco; SSA Landscape Architecture; Verde Design; MAS The City may use this updated park construction cost in setting the average construction cost per acre by resolution to be adopted by the City Council. The six park construction project descriptions and cost estimates are further detailed in Attachment 1 to this Supplemental Report. Calculation of the Maximum Park Construction Fee per Residential Unit The Park Construction Fee for residential development projects is levied on a per residential unit basis, based on the average number of residents who live in a particular type of residential unit. Different types of residential units have different average numbers of residents per unit. The United States Census Bureau publishes annual demographic and population information, known as American FactFinder data. The 2014 American FactFinder data has been used by the City in establishing residents per residential unit. The data is provided per residential unit, based on the number of units in a structure. For all South San Francisco residential units, the average is 3.12 persons per unit. The data indicates that the more units in a structure, the fewer persons live in each unit. Table III-2 provides data for residents per unit. Table III-2: Residents per Residential Unit, City of South San Francisco Units in Structure Residents per Unit 1 (single-family residential unit) 3.45 2 to 4 (duplex to four-plex) 2.98 5 to 19 2.53 20 to 49 2.04 50 or more 1.78 Mobile home 2.65 Average, City of South San Francisco 3.12 Source: United States Census Bureau, 2014 American FactFinder, Table B25124 The City's standard of three acres per one-thousand future residents is equal to .003 acres per resident (three acres divided by one-thousand residents). The parkland improvements required per residential unit are calculated in Table III-3, below, by multiplying .003 acres per resident by the average number of residents in the residential units indicated in Table III-2. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 13 Table III-3: Park Acres to be Improved per Residential Unit Units in Structure Acres per Resident Residents per Unit Park Acres to be Improved per Residential Unit 1 (single-family residential unit) 0.003 3.45 0.01035 2 to 4 (duplex to four-plex) 0.003 2.98 0.00894 5 to 19 0.003 2.53 0.00759 20 to 49 0.003 2.04 0.00612 50 or more 0.003 1.78 0.00534 Mobile home 0.003 2.65 0.00795 Source: City of South San Francisco General Plan and Park + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; MAS Note: Rounding may result in minor differences in calculations in this table and others in the Supplemental Report The Park Construction Fee is based on the amount of land required to be improved and the cost of constructing park facilities and improvements. Table III-4 calculates the maximum Park Construction Fee per residential unit by multiplying the required acres per unit (from Table III-3) by the $2,526,395 park construction cost per acre (from Table III-1). Table III-4: Maximum Park Construction Fee per Residential Unit Units in Structure Park Acres per Unit Construction Cost per Acre Fee per Unit 1 (single-family residential unit) 0.01035 $2,526,395 $26,148 2 to 4 (duplex to four-plex) 0.00894 $2,526,395 $22,586 5 to 19 0.00759 $2,526,395 $19,175 20 to 49 0.00612 $2,526,395 $15,462 50 or more 0.00534 $2,526,395 $13,491 Mobile home 0.00795 $2,526,395 $20,085 Source: City of South San Francisco; MAS The City may adopt a Park Construction Fee under authority of the Mitigation Fee Act for residential development projects that is equal to, or below the amounts identified in Table III-4. The City will also incur costs to administer the fee program and to prepare the compliance analyses and reports required by the Mitigation Fee Act. The City has imposed an administrative fee by resolution of the City Council to cover the cost of administering the programs and the cost of compliance with statutory requirements. Calculation of the Maximum Park Construction Fee per One-thousand Square Feet of Non-Residential Development Projects The Park Construction Fees is levied on a per one-thousand square foot basis for non-residential development (commercial) projects. Different types of non-residential development projects have different average numbers of employees per one-thousand square feet. The South San Francisco General Plan provides the data for the number of employees per one-thousand square feet of building space, as cited in Table III-5, below. Table III-5 calculates the parkland acreage required to be improved per one- thousand square feet of new non-residential building space by multiplying the number of Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 14 employees per one-thousand square feet by the acreage required per employee (0.5 acres per one-thousand employees is equal to .0005 acres per employee). Table III-5: Park Acres to be Improved per Non-Residential 1,000 Square Feet Classification Employees per 1,000 Square Feet Park Acres Required per Employee Acres to be Improved per 1,000 Square Feet Commercial/Retail 2.50 .0005 acres .00125 acres Hotel/Visitor 2.38 .0005 acres .00119 acres Office/R&D 2.22 .0005 acres .00111 acres Industrial 1.05 .0005 acres .000525 acres Source: City of South San Francisco General Plan Land Use Element, page 55; Park + Recreation Master Plan; MAS The Park Construction Fee for non-residential development projects is based on the amount of land required to be improved and the cost of constructing park facilities and improvements. Table III-6 calculates the maximum Park Construction Fee per one-thousand square feet of non-residential building space by multiplying the required acres to be improved per one-thousand square feet (from Table III-5) by the $2,526,395 construction cost per acre (from Table III-1). Table III-6: Maximum Park Construction Fee per Non-Residential 1,000 Square Feet Classification Park Acres per 1,000 Square Feet Construction Cost per Acre Fee per 1,000 Square Feet Commercial/Retail .00125 acres $2,526,395 $3,158 Hotel/Visitor .00119 acres $2,526,395 $3,006 Office/R&D .00111 acres $2,526,395 $2,804 Industrial .000525 acres $2,526,395 $1,326 Source: City of South San Francisco; MAS The City may adopt a Park Construction Fee under authority of the Mitigation Fee Act for non-residential development projects that is equal to, or below the amounts identified in Table III-6. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 15 IV. CALCULATION OF THE PROPOSED INCREASE IN THE PARK CONSTRUCTION FEE AND REDUCTION OF THE PARKLAND ACQUISITION FEE ______________________________________________________________________________ Refurbish Project Cost Estimates The City has estimated the costs to refurbish and expand facilities in eleven existing parks. The total cost, at a “planning level” exceeds sixty-five million dollars. Table IV-1 provides the cost estimates. A City goal is to increase the Park Construction Fee (and reduce the Parkland Acquisition Fee commensurately) to provide partial funding to refurbish existing park facilities. Table IV-1: Estimated Park Construction Refurbish Project Costs Park Park Refurbish Projects: Planning Budget Gardiner Park $ 1,150,000 Orange Memorial Park $ 14,467,000 Sellick Park $ 3,728,000 Avalon Park $ 735,000 Buri Buri Park $ 3,069,000 Hillside Park $ 6,331,000 Southwood Park $ 720,000 Alta Loma Park $ 3,080,000 Newman and Gibbs Park $ 820,000 Dundee Park $ 800,000 Orange Memorial Park Aquatics $30,800,000 Total $65,700,000 Source: City of South San Francisco; SSA Landscape Architecture; Verde Design Maximum and Current Fees The City adopted the Parkland Acquisition Fee and Park Construction Fee based on the 2016 MRG report. The City subsequently adjusted the Park Construction Fee in 2018 by a 3.94% increase in park construction costs. While the City has reduced (“discounted”) the fees by certain factors, as discussed below, Table IV-2 presents the current maximum fees now allowed (without reduction or discount factors) for residential development projects; Table IV-3 presents the current maximum fees now allowed for non-residential development projects. Table VI-2: Current Maximum Park Fees per Unit for Residential Development Projects Residential Units in Structure Park Construction Fee Parkland Acquisition Fee Total Maximum Park Fees 1 (single-family residential unit) $10,556 $31,050 $41,606 2 to 4 (duplex to four-plex) $ 9,118 $26,820 $35,938 5 to 19 $ 7,741 $22,770 $30,511 20 to 49 $ 6,242 $18,360 $24,602 50 or more $ 5,446 $16,020 $21,466 Mobile home $ 8,108 $23, 850 $31,958 Source: 2016 MRG Report; City of South San Francisco Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 16 Table IV-3: Current Maximum Park Fees per Non-Residential 1,000 Square Feet Non-Residential Land Use Type Park Construction Fee Parkland Acquisition Fee Total Maximum Park Fees Commercial/Retail $1,275 $3,750 $5,025 Hotel/Visitor $1,214 $3,570 $4,784 Office/R&D $1,132 $3,330 $4,462 Industrial $ 535 $1,575 $2,110 Source: 2016 MRG Report; City of South San Francisco After adoption of the Parkland Acquisition Fee and the Park Construction Fee for residential development projects in 2016, the City elected to reduce the maximum fees by a factor of 0.30. Current fees per residential unit are presented in Table IV-4. Table IV-4: Current Reduced Park Fees per Unit for Residential Development Residential Units in Structure Park Construction Fee Parkland Acquisition Fee Total Current Park Fees Discount Factor .30 .30 1 (single-family residential unit) $7,389 $21,735 $29,124 2 to 4 (duplex to four-plex) $6,383 $18,744 $25,157 5 to 19 $5,419 $15,939 $21,358 20 to 49 $4,369 $12,852 $17,221 50 or more $3,812 $11,214 $15,026 Mobile home $5,676 $16,695 $22,371 Source: City of South San Francisco In adopting the Parkland Acquisition Fee and the Park Construction Fee for non- residential development projects in 2017, the City reduced the maximum fees by a factor of 0.75. Current fees for non-residential development projects per one-thousand square feet are presented in Table IV-5. Table IV-5: Current Reduced Park Fees per Non-Residential 1,000 Square Feet Non-Residential Land Use Type Park Construction Fee Parkland Acquisition Fee Total Current Park Fees Discount Factor .75 .75 Commercial/Retail $319 $938 $1,257 Hotel/Visitor $303 $893 $1,196 Office/R&D $283 $833 $1,116 Industrial $134 $394 $ 528 Source: City of South San Francisco Proposed Fees The purpose of this section of the Supplemental Report is to calculate by how much the Park Construction Fee may be increased to provide additional funding to refurbish existing facilities (but not to exceed the maximum fee level) and by how much the Parkland Acquisition Fee would need to be reduced to offset that increase, with the ultimate goal being no net increase in total park fees. Removing the .30 discount factor entirely from the Park Construction Fee for residential development projects would allow that fee to be at its maximum level, as identified in this Supplemental Report. The Parkland Acquisition Fee for residential Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 17 development projects would need to be changed from its current discount factor of .30 to a discount factor of .904 to offset the increase. The resulting total park fees per residential unit would be as presented in Table IV-6. Note that the total proposed park fees per residential unit in Table IV-6 are the same as the current total park fees in Table IV-4. Essentially, this change would result in (1) collection of the Park Construction Fee for residential development projects at the proposed maximum level, (2) collection of the Parkland Acquisition Fee for residential development projects at 9.6% of the maximum fees outlined in the 2016 MRG report, and (3) no change in the total park fees per residential unit. Table IV-6: Proposed Park Fees per Unit for Residential Development Residential Units in Structure Park Construction Fee Parkland Acquisition Fee Total Park Fees Reduction Factor None .904 1 (single-family residential unit) $26,148 $2,976 $29,124 2 to 4 (duplex to four-plex) $22,586 $2,571 $25,157 5 to 19 $19,175 $2,183 $21,358 20 to 49 $15,462 $1,759 $17,221 50 or more $13,491 $1,535 $15,026 Mobile home $20,085 $2,286 $22,371 Source: MAS The calculation of the proposed fees for non-residential development projects is somewhat different than the calculation for residential development projects because the proposed maximum Park Construction Fee for non-residential development projects is higher than the sum of the current Park Construction Fee and Parkland Acquisition Fee for non-residential development projects. This Supplemental Report proposes to set the Park Construction Fee to be equal to the sum of both current fees, which again is lower than the proposed maximum Park Construction Fee. The maximum Park Construction Fee would need to be reduced by a discount factor of .602 to achieve a fee that does not exceed the sum of both current fees. The Parkland Acquisition Fee would need to be changed from its current discount factor of .75 to a discount factor of 1.0 to offset the increase in the Park Construction Fee (i.e. the City would discount 100% of the Parkland Acquisition Fee). The resulting fees per one-thousand square feet of non-residential development projects for both fees would be as presented in Table IV-7. Note that the proposed total park fees per one-thousand square feet in Table IV-7 would be the same as the current total park fees in Table IV-5. Essentially, this change would result in (1) collection of the Park Construction Fee for non-residential development projects at approximately 39.8% of the proposed maximum fee, (2) no collection of the Parkland Acquisition Fee for non- residential development projects, as it would be set at 0% of the maximum fees outlined in the 2016 MRG report, and (3) no change in the total park fees for non-residential development projects. Attachment 2 Park Construction Fee and Parkland Acquisition Fee June 2019 Supplemental Report 18 Table IV-7: Proposed Park Fees per Non-Residential 1,000 Square Feet Non-Residential Land Use Type Park Construction Fee Parkland Acquisition Fee Total Park Fees Discount Factor .602 1 (or 100%) Commercial/Retail $1,257 $ 0 $1,257 Hotel/Visitor $1,196 $ 0 $1,196 Office/R&D $1,116 $ 0 $1,116 Industrial $ 528 $ 0 $ 528 Source: MAS Other combinations of changes to the reduction factors for the Park Construction Fee and the Parkland Acquisition Fee could also be considered. Park Fee Revenue Estimate The City has conducted an analysis to estimate the current Parkland Acquisition Fee revenue and Park Construction Fee revenue that will be received through fiscal year 2023- 2024, based on the expected future residential and non-residential development projects and the existing fee levels. The City estimated that Park Construction Fee revenue may total approximately $5.3 million and Parkland Acquisition Fee revenue may total approximately $18.3 million (including Quimby Act In-lieu Fees). The City’s analysis assumed continuation of a .30 discount factor for the Parkland Acquisition Fee and Park Construction Fee for residential development projects, and a .75 discount factor for the Parkland Acquisition Fee and Park Construction Fee for non-residential development projects. Under the proposed fee structure, which provides the maximum Park Construction Fee and a .904 discount factor for the Parkland Acquisition Fee for residential development projects, and a .602 discount factor for the Park Construction Fee and a 1.0 (100%) discount factor for the Parkland Acquisition Fee for non-residential development projects, the estimated Park Construction Fee revenue may total approximately $16.6 million and Parkland Acquisition Fee revenue may total approximately $7.0 million (including Quimby Act In-lieu Fees). This would be an increase of $11.3 million in Park Construction Fee revenue through fiscal year 2023-2024 (and a commensurate decrease in Parkland Acquisition Fee revenue). Table IV-8 summarizes the current discount factors, proposed discount factors and estimated fee revenue through fiscal year 2023-2024. Table IV-8: Summary of Current and Proposed Reduction Factors, and Estimated Fee Revenue Residential Development Non-Residential Development Estimated Fee Revenue Through FY 2023-24 (millions) Park Construction Fee Discount Factor Parkland Acquisition Fee Discount Factor Park Construction Fee Discount Factor Parkland Acquisition Fee Discount Factor Park Construction Acquisition Fee Parkland Acquisition Fee Current .30 .30 .75 .75 $ 5.3 $18.3 Proposed None .904 .602 1.0 (100%) $16.6 $ 7.0 Source: MAS While the Park Construction Fee alone will not be sufficient to fund all of the refurbish projects, the fees will provide partial funding to offset the impact of new development, to serve new residents and employees, and to maintain existing levels of service. Attachment 2 EXHIBIT A-1 City of South San Francisco Park Construction Estimate May 2019 Park Name: Avalon Park Ballfield Improvements Project Description: Construct grading, drainage, irrigation and structural improvements to reduce closure time due to rain and routine maintenance, resulting in additional and expanded hours of field use. Estimated Park Construction Cost: Design $169,656 Construction $514,109 Contingency $ 51,411 Total Estimated Cost $735,176 Project Acreage: 0.87 acres Estimated Cost per Acre: $845,030 Attachment 2 EXHIBIT A-2 City of South San Francisco Park Construction Estimate May 2019 Park Name: Buri Buri Park Project Description: Construct grading, drainage, irrigation and structural improvements to reduce closure time due to rain and routine maintenance, resulting in additional and expanded hours of field use. Estimated Park Construction Cost: Design $ 708,301 Construction $2,146,366 Contingency $ 214,637 Total Estimated Cost $3,069,304 Project Acreage: 1.26 acres Estimated Cost per Acre: $2,435,955 Attachment 2 EXHIBIT A-3 City of South San Francisco Park Construction Estimate May 2019 Park Name: Gardiner Park Project Description: Expand playground to accommodate and provide activities for additional age groups of children; replace a basketball court with multi-sport court to increase range of activities and use; construct sitting and picnic areas to accommodate additional park activities and multi-generational use of park facilities. Estimated Park Construction Cost: Design $ 265,440 Construction $ 804,362 Contingency $ 80,436 Total Estimated Cost $1,150,238 Project Acreage: 0.23 acres Estimated Cost per Acre: $5,001,030 Attachment 2 EXHIBIT A-4 City of South San Francisco Park Construction Estimate May 2019 Park Name: Hillside Park Project Description: Construct drainage improvements and replace soccer field turf and irrigation; improve path of travel; and install redesigned lighting to allow concurrent play and significantly higher overall field use. Estimated Park Construction Cost: Design $1,461,124 Construction $4,427,650 Contingency $ 442,765 Total Estimated Cost $6,331,539 Project Acreage: 3.48 acres Estimated Cost per Acre: $1,819,408 Attachment 2 EXHIBIT A-5 City of South San Francisco Park Construction Estimate May 2019 Park Name: Orange Memorial Park Project Description: Replace existing baseball and softball fields with more durable fields including potential conversion from natural turf to synthetic turf to accommodate additional hours of programming; add facilities for soccer programming; install lighting to provide more hours of play; expand seating to accommodate additional use of facilities; construct new path of travel to increase access and use of fields. Estimated Park Construction Cost: Design $ 3,338,753 Construction $10,117,432 Contingency $ 1,011,743 Total Estimated Cost $14,467,928 Project Acreage: 4.11 acres Estimated Cost per Acre: $3,520,177 Attachment 2 EXHIBIT A-6 City of South San Francisco Park Construction Estimate May 2019 Park Name: Sellick Park Project Description: Replace existing baseball and softball fields with more durable fields including potential conversion from natural turf to synthetic turf to accommodate additional hours of programming; add facilities for soccer programming; install lighting to provide more hours of play; expand seating to accommodate additional use of facilities; construct new path of travel to increase access and use of fields. Estimated Park Construction Cost: Design $ 860,502 Construction $2,607,582 Contingency $ 260,758 Total Estimated Cost $3,728,842 Project Acreage: 1.72 acres Estimated Cost per Acre: $2,167,932 Attachment 2 CITY OF SOUTH SAN FRANCISCO PARK LAND ACQUISITION AND PARK CONSTRUCTION FEES QUIMBY ACT AND MITIGATION FEE ACT REPORT MUNICIPAL RESOURCE GROUP, LLC 675 HARTZ AVENUE, SUITE 300 DANVILLE, CA 94526 (530) 878-9100 MARCH 2016 Attachment 3 CITY OF SOUTH SAN FRANCISCO PARK LAND ACQUISITION AND PARK CONSTRUCTION FEES QUIMBY ACT AND MITIGATION FEE ACT REPORT Table of Contents EXECUTIVE SUMMARY ......................................................................................................................................... .1 I. INTRODUCTION AND BACKGROUND INFORMATION ................................................................... 8 II. QUIMBY ACT PARK LAND ACQUISITION IN‐LIEU FEE ............................................................... 15 III. PARK LAND ACQUISITION FEE – MITIGATION FEE ACT ........................................................... 20 IV. PARK CONSTRUCTION FEE .................................................................................................................... 26 V. PARK ACQUISITION AND PARK CONSTRUCTION FEES SUMMARY ...................................... 31 VI. ANNUAL FEE ADJUSTMENT ................................................................................................................... 32 VII. COMPLIANCE REQUIREMENTS ............................................................................................................ 33 ATTACHMENT 1: DANA PROPERTY ANALYSIS WEIGHTED AVERAGE MARKET VALUES ATTACHMENT 2: GROUP 4 ARCHITECTURE, RESEARCH + PLANNING INC. PARK CONSTRUCTION BUDGET Attachment 3 CITY OF SOUTH SAN FRANCISCO PARK LAND ACQUISITION AND PARK CONSTRUCTION FEES QUIMBY ACT AND MITIGATION FEE ACT REPORT EXECUTIVE SUMMARY ______________________________________________________________________________ The City of South San Francisco adopted an ordinance in 1981 requiring certain residential developments to dedicate land for park and recreation purposes, or to pay a fee in‐lieu of the land dedication. The General Plan, Parks + Recreation Master Plan and the East of 101 Area Plan have revised the City’s park and recreation goals to include acquisition and construction of three acres of parks per one‐thousand residents for all new residential development projects, and acquisition and construction of 0.5 acres per one‐ thousand employees for all new commercial development projects. The City has engaged Municipal Resource Group LLC to prepare an analysis and Report with recommendations to update the Park Land Acquisition Fee and to adopt a Park Construction Fee. The fees calculated in this Report are the maximum fees that the City may adopt for Park Land Acquisition and Park Construction. The City may adopt fees as calculated in this Report, or may discount the fees and explore other methods to finance the achievement of its park goals. AUTHORITY TO ADOPT PARK LAND ACQUISITION FEES AND PARK CONSTRUCTION FEES The City’s goal of three acres per thousand residents can continue to be partially achieved through the authority of the Quimby Act. Generally, Quimby Act land dedication and in‐lieu fee requirements apply to new subdivisions, but not to multifamily residential development projects (rental units) or commercial development projects. To establish fee requirements for these other development projects, cities may adopt a Park Land Acquisition Fee for future residential and commercial development projects that are not subject to the Quimby Act, based on the authority provided in the Mitigation Fee Act. The proposed Quimby Act In‐lieu Fee and the Mitigation Fee Act Park Land Acquisition Fee are intended to provide funds to acquire park land to serve new residents and employees. A separate Park Construction Fee is proposed to pay for the construction of park facilities and improvements to serve new residents and employees, also under the authority of the Mitigation Fee Act. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 2 CURRENT DEDICATION REQUIREMENTS AND IN‐LIEU FEES The City of South San Francisco Municipal Code (Chapter 19.24) establishes the existing procedures for the Quimby Act dedication of land or the payment of an in‐lieu fee. The Municipal Code requires the City to obtain a separate appraisal for each development project that is subject to the Quimby Act. The City then calculates the in‐lieu fee per residential unit based on each appraisal and other criteria established in the Municipal Code. Under existing Municipal Code procedures, the Quimby Act in‐lieu fees can vary widely based on the appraisals of the subject properties. Instead of these individual appraisals, this Report recommends the use of a single market land valuation for park land acquisition fees for all future residential and commercial development projects and proposes a common fee for similar residential development projects and commercial development projects. PARK LAND ACQUISITION FEES ‐ RESIDENTIAL DEVELOPMENTS The proposed methodology for calculating both the Quimby Act In‐lieu fees for residential subdivisions and the Mitigation Fee Act fee for all other residential development projects is based on the City’s standard of three acres of park land per one‐thousand residents (.003 acres per resident), the number of residents in each residential classification, and the market value of land. The acres required for each residential classification (Units in Structure) are identified in Table ES‐1 by multiplying .003 acres per resident by the average number of residents in each land use classification. Table ES‐1: Park Land Acres Required per Residential Unit Units in Structure Acres per Resident Residents per Unit Park Land Acres Required per Unit 1 (single‐family residential unit) 0.003 3.45 0.01035 2 to 4 (duplex to four‐plex) 0.003 2.98 0.00894 5 to 19 0.003 2.53 0.00759 20 to 49 0.003 2.04 0.00612 50 or more 0.003 1.78 0.00534 Mobile home 0.003 2.65 0.00795 Source: City of South San Francisco General Plan and Park + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Municipal Resource Group LLC Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 3 To determine the value of land, the City contracted with Dana Property Analysis to prepare an analysis of the average market value of vacant land, estimated at $3,000,000 per acre. Table ES‐2 calculates the Park Land Acquisition Fee per residential unit by multiplying the park land acres required per unit (from Table ES‐1) by the $3,000,000 market value per acre. Table ES‐2: Park Land Acquisition Fee per Residential Unit Units in Structure Park Land Acres Required per Unit Market Value of Land per Acre Fee per Unit 1 (single‐family residential unit) 0.01035 $3,000,000 $31,050 2 to 4 (duplex to four‐plex) 0.00894 $3,000,000 $26,820 5 to 19 0.00759 $3,000,000 $22,770 20 to 49 0.00612 $3,000,000 $18,360 50 or more 0.00534 $3,000,000 $16,020 Mobile home 0.00795 $3,000,000 $23,850 Source: City of South San Francisco General Plan and Parks + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Dana Property Analysis; Municipal Resource Group LLC PARK LAND ACQUISITION FEES – COMMERCIAL DEVELOPMENTS The South San Francisco General Plan and the East of 101 Area Plan establish a standard of 0.5 acres per one‐thousand new employees. Fees on commercial projects are typically applied per one‐thousand square feet of building space. The number of employees per one‐thousand square feet of building space varies among commercial uses. Table ES‐3 calculates the park land acreage required per one‐thousand square feet of new commercial building space by multiplying the number of employees per one‐ thousand square feet by the acreage required per employee (0.5 acres per one‐thousand employees is equal to .0005 acres per employee). Table ES‐3: Park Land Acreage Required per One‐thousand Square Feet of Commercial Space Classification Employees per 1,000 Square Feet Park Land Acres Required per Employee Park Land Acres Required per 1,000 Square Feet Commercial/Retail 2.50 .0005 acres .00125 acres Hotel/Visitor 2.38 .0005 acres .00119 acres Office/R&D 2.22 .0005 acres .00111 acres Industrial 1.05 .0005 acres .00052 acres Source: City of South San Francisco General Plan Land Use Element, page 55; Municipal Resource Group LLC Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 4 The Park Land Acquisition Fee is based on the amount of land required to meet the applicable park land standard, and the $3,000,000 market value of land. Table ES‐4 calculates the fee per one‐thousand square feet of commercial space by multiplying the required acres per 1,000 square feet (from Table ES‐3) by the $3,000,000 market value per acre. Table ES‐4: Park Land Acquisition Fee per One‐thousand Square Feet of Commercial Space Classification Park Land Acres per 1,000 Square Feet Market Value of Land per Acre Fee per 1,000 Square Feet Commercial/Retail .00125 acres $3,000,000 $3,750 Hotel/Visitor .00119 acres $3,000,000 $3,571 Office/R&D .00111 acres $3,000,000 $3,333 Industrial .00052 acres $3,000,000 $1,571 Source: City of South San Francisco General Plan Land Use Element, page 55; Dana Property Analysis; Municipal Resource Group LLC PARK CONSTRUCTION FEES While the Quimby Act In‐lieu Fee and the Park Land Acquisition Fee will provide for the acquisition of park land, the proposed Park Construction Fee provides funds for the construction of park facilities and improvements on the land acquired with the proceeds from the other fees. PARK CONSTRUCTION FEES ‐ RESIDENTIAL DEVELOPMENTS The acreage to be improved with park facilities to serve residential development is the same as established for park land acquisition: three acres per one‐thousand future residents. The Park Construction Fee is based on the amount of land required to be improved and the cost of constructing park facilities and improvements. The average hard and soft construction cost per acre is $981,250, as estimated by Group 4 Architecture, Research + Planning, Inc. Table ES‐5 calculates the fee per residential unit by multiplying the required acres per unit by the $981,250 construction cost per acre per acre. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 5 Table ES‐5: Park Construction Fee per Residential Unit Units in Structure Park Acres per Unit Construction Cost per Acre Fee per Unit 1 (single‐family residential unit) 0.01035 $981,250 $10,156 2 to 4 (duplex to four‐plex) 0.00894 $981,250 $ 8,772 5 to 19 0.00759 $981,250 $ 7,448 20 to 49 0.00612 $981,250 $ 6,005 50 or more 0.00534 $981,250 $ 5,240 Mobile home 0.00795 $981,250 $ 7,801 Source: City of South San Francisco General Plan and Park + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Group 4 Architecture, Research + Planning Inc.; Municipal Resource Group LLC PARK CONSTRUCTION FEES ‐ COMMERCIAL DEVELOPMENTS The South San Francisco General Plan and the East of 101 Area Plan establish a standard of 0.5 acres per one‐thousand new employees in the City. The acreage to be improved with park facilities to serve commercial development is the same as established for park land acquisition: 0.5 acres per one‐thousand employees. Table ES‐6 calculates the park acreage required to be improved per one‐thousand square feet of new commercial building space by multiplying the employees per one‐ thousand square feet by the acreage required per employee. Table ES‐6: Park Acres to be Improved per One‐thousand Square Feet of Commercial Space Classification Employees per 1,000 Square Feet Park Acres Required per Employee Acres to be Improved per 1,000 Square Feet Commercial/Retail 2.50 .0005 acres .00125 acres Hotel/Visitor 2.38 .0005 acres .00119 acres Office/R&D 2.22 .0005 acres .00111 acres Industrial 1.05 .0005 acres .00052 acres Source: City of South San Francisco General Plan Land Use Element, page 55; Dana Property Analysis; Municipal Resource Group LLC Table ES‐7 calculates the fee per one‐thousand square feet of commercial space by multiplying the required acres per employees (from Table ES‐6) by the $981,250 construction cost per acre per acre. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 6 Table ES‐7: Park Construction Fee per One‐thousand Square Feet of Commercial Space Classification Park Acres per 1,000 Square Feet Construction Cost per Acre Fee per 1,000 Square Feet Commercial/Retail .00125 acres $981,250 $1,227 Hotel/Visitor .00119 acres $981,250 $1,168 Office/R&D .00111 acres $981,250 $1,090 Industrial .00052 acres $981,250 $ 514 Source: City of South San Francisco; Parks + Recreation Master Plan; Group 4 Architecture, Research + Planning Inc.; Municipal Resource Group LLC FEE SUMMARY Table ES‐8 presents the proposed Park Land Acquisition Fees (Quimby Act and Mitigation Fee Act) and the Park Construction Fees for residential units. The City may adopt fees equal to, or below the amounts identified in Table ES‐8. Table ES‐8: Total Park Fees per Residential Unit Units in Structure Park Land Acquisition Fee Park Construction Fee Total Park Fees 1 (single‐family residential unit) $31,050 $10,156 $41,206 2 to 4 (duplex to four‐plex) $26,820 $ 8,772 $35,592 5 to 19 $22,770 $ 7,448 $30,218 20 to 49 $18,360 $ 6,005 $24,365 50 or more $16,020 $ 5,240 $21,260 Mobile home $23, 850 $ 7,801 $31,651 Source: City of South San Francisco General Plan and Parks + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Dana Property Analysis; Group 4 Architecture + Planning Inc.; Municipal Resource Group LLC Table ES‐9 presents the proposed Park Land Acquisition Fees and the Park Construction Fees for commercial development projects. The City may adopt fee equal to, or below the amounts identified in Table ES‐9. Table ES‐9: Total Park Fees per One‐thousand Square Feet of Commercial Space Classification Park Land Acquisition Fee Park Construction Fee Total Park Fees Commercial/Retail $3,750 $1,227 $4,977 Hotel/Visitor $3,571 $1,168 $4,739 Office/R&D $3,333 $1,090 $4,423 Industrial $1,571 $ 514 $2,085 Source: City of South San Francisco General Plan and Parks + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Dana Property Analysis; Group 4 Architecture + Planning Inc.; Municipal Resource Group LLC Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 7 QUIMBY ACT AND MITGATION FEE ACT REQUIREMENTS; FEE ADJUSTMENTS The Report provides recommended findings to adopt the Quimby Act In‐lieu fees and the Mitigation Fee Act fees. It also provides a summary of the statutory and administrative requirements for both Acts and proposes mechanisms to adjust the fees on an annual basis. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 8 I. INTRODUCTION AND BACKGROUND INFORMATION ______________________________________________________________________________ The City of South San Francisco adopted an ordinance in 1981 requiring certain new residential subdivisions to dedicate land for park and recreation purposes, or to pay a fee in‐lieu of the land dedication. The City subsequently adopted a revised General Plan, an East of 101 Area Plan and a revised Parks + Recreation Master Plan with new park and recreation goals. The purpose of this analysis and Report is to provide recommendations to revise and update the Park Land Acquisition In‐lieu Fee ordinance, and to adopt a Park Construction Fee, to be consistent with and to implement the goals of the General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. The fees calculated in this Report are the maximum fees that the City may adopt for Park Land Acquisition and Park Construction. The City may adopt fees as calculated in this Report, or may discount the fees and explore other methods to finance the achievement of its park goals. GENERAL PLAN GOALS The City of South San Francisco General Plan, adopted in 1999, contains several Guiding Policies and Implementing Policies regarding park and recreation facilities. The General Plan provides for new park land in South San Francisco by setting a park land acreage standard for new residents and employees. The following policies are articulated in the General Plan:  “Guiding Policy 5.1‐G‐1: Develop additional park land in the City, particularly in areas lacking facilities, to meet the standards of required park acreage for new residents and employees.”  “Implementing Policy 5.1‐I‐2: Maintain park land standards of 3.0 acres of community and neighborhood parks per 1,000 new residents, and 0.5 acres of park land per 1,000 new employees, to be located in employment areas.”  “Implementing Policy 5.1‐I‐3: Prefer in‐lieu fees to dedication, unless sites offered for dedication provide features and accessibility similar in comparison to sites shown on General Plan Figure 5‐1 and shown in more detail in the El Camino Real / Chestnut Avenue Area Plan. Opportunities for park dedication with new residential Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 9 development are limited. In‐lieu fees are intended to give the City flexibility to purchase available park land elsewhere in the City.”  “Implementing Policy 5.1‐I‐10: Review the current regulations for the dedication of park land in subdivisions to ensure that requirements are adequate to meet the standards of the General Plan at Plan build‐out.” PARKS + RECREATION MASTER PLAN GOALS The Parks + Recreation Master Plan adopted in July 2015 reiterates park facility goals:  “Goal #1: South San Francisco should provide a minimum of 3 acres of developed park land per 1,000 residents, and 0.5 acres of park land per 1,000 employees.” The Parks + Recreation Master Plan also provides policy guidance regarding the use of the Mitigation Fee Act (California Government Code section 66000 et seq) for the purpose of including all future residential and commercial development projects in a fee program to acquire park land and to construct park facilities. The Parks + Recreation Master Plan states, in part, beginning on page 122: “The improvement and expansion of the Parks and Recreation Facilities as recommended in this Master Plan and the City’s General Plan are policies based a comprehensive needs assessment. Fees exacted under AB1600 (Mitigation Fee Act) would be designated for carrying out the improvements set forth in these documents, which reflect the demands that will result from the increased population of residents and employees resulting from development projects. Whereas the Quimby Act applies only to owner‐occupied development projects, fees may be assessed against other development types, including rental and commercial projects. The City should implement park fees on new development projects. This is particularly important at this time, when the pace of rental and commercial construction is accelerating rapidly, and the increase in the number of new residents and employees will significantly impact the parks system” (underlining added). Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 10 EAST OF 101 AREA PLAN GOALS The East of 101 Area Plan was adopted in 1994, and as its name reflects, it establishes policies and goals for the area east of Highway 101. The East of 101 Area Plan discusses the importance of public facilities to serve the area, and states the following policy:  “Policy RE‐2: Developers in the East of 101 Area shall be required to either pay park in‐lieu fees or dedicate park land based on a formula developed by the City which estimates the demand for park and recreational facilities generated by the expected employment of the project.” THE QUIMBY ACT Park land dedication requirements for residential subdivisions are authorized by the Quimby Act, as codified in the California Government Code, beginning with Section 66477. The Quimby Act authorizes a City to require the dedication of a minimum of three acres of land per one‐thousand residents in proposed residential subdivisions, or the payment of an in‐lieu fee. If the amount of existing park land in the City exceeds a ratio of three acres per one‐thousand residents, the City may require the dedication of the existing ratio of park land per one‐thousand residents, up to a maximum of five acres per one‐ thousand future residents. Quimby Act land dedication and in‐lieu fee requirements apply to parcels created by a major residential subdivision (five or more parcels). They also apply to parcel maps created by a minor residential subdivision (a subdivision of four parcels or less) if a building permit is requested within four years of the approval of the parcel map for the minor subdivision. The Quimby Act requirements do not apply to commercial development projects or multifamily residential (rental) development projects, existing single family residential lots that do not require a subdivision to develop, or minor subdivisions that do not seek building permits within four years of receiving parcel map approval. In the event that a proposed residential subdivision is less than fifty parcels, the City may only require the payment of an in‐lieu fee (and not the dedication of land). The in‐lieu fees may only be used for acquiring land and developing new park and recreation facilities, or rehabilitating existing neighborhood parks, community parks and recreational facilities. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 11 The City of South San Francisco General Plan (1999) provides park land inventory data: “South San Francisco currently includes 319.7 acres of parks and open space, or 5.4 acres per 1,000 residents…This includes 70 acres of developed park land (community, neighborhood, mini and linear parks), 168.5 acres of open space and 81.2 acres of school lands. While the overall amount of park land appears to meet the community’s needs, closer analysis reveals that only 1.2 acres of developed park land, excluding school parks and open space, is available per 1,000 residents.” (South San Francisco General Plan, Chapter 5: Parks, Public Facilities and Services Element, 1999). The Parks + Recreation Master Plan updates the current inventory of park land: “Currently, there are approximately 1.4 acres of community, neighborhood and mini‐park per 1,000 South San Francisco residents. Including the linear parks, specialty parks and common greens, the ratio rises to a total of 2.7 acres of developed park land per 1,000. When Open Space is included in this calculation, South San Francisco provides 3.9 acres of park land per 1,000 residents. Finally, including school sites that currently have joint use facilities, the acreage increases to 5.4 per 1,000.” (Parks + Recreation Master Plan, page 98) Based on the current inventory of park land, the General Plan and the Park + Recreation Master Plan establish a park land standard of three acres per one‐thousand future residents, consistent with the minimum dedication standard in the Quimby Act. Chapter II in this Report provides the analysis for the calculation of a Quimby Act In‐ lieu Fee based on the three acres per one‐thousand future residents’ standard established in the General Plan and the Parks + Recreation Master Plan. THE MITIGATION FEE ACT Separate from the Quimby Act, authority for establishing development impact fees for residential and commercial development projects is found in the Mitigation Fee Act, also Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 12 known as AB 1600, as codified in the California Government Code beginning with Section 66000. The Mitigation Fee Act permits local agencies to establish and collect a fee as a condition of approval of a development project for the purpose of defraying the cost of public facilities required to serve the development project. The fee may include the cost of refurbishing existing facilities to maintain the existing level of service or to achieve an adopted level of service that is consistent with the General Plan. The public facilities must be identified in a capital improvement plan, the General Plan, an applicable specific plan or other public documents. The fee may not be used to pay for existing deficiencies in public facilities. Under the Mitigation Fee Act, a local agency considering an action establishing, increasing or imposing a fee as a condition of approval of a development project must do all of the following: 1. Identify the purpose of the fee. 2. Identify the use to which the fee is to be put. 3. Determine how there is a reasonable relationship between the fee's use and the type of development project upon which the fee is imposed. 4. Determine how there is a reasonable relationship between the need for the public facility and the type of development project upon which the fee is imposed. 5. Determine how there is a reasonable relationship between the amount of the fee and the cost of the public facility or portion of the public facility attributable to the development upon which the fee is imposed. To establish equal fee requirements for future residential development projects that are not subject to the Quimby Act, cities may also adopt a Park Land Acquisition Fee under authority of the Mitigation Fee Act. Chapter III in this Report provides the analysis required by the Mitigation Fee Act for a proposed Park Land Acquisition Fee for residential development projects that are not subject to the Quimby Act. Under no circumstances would both the Quimby Act In‐lieu Fee and the Park Land Acquisition Fee apply to the same residential parcel. The General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan establish a standard of 0.5 acres of parks per one‐thousand new employees for future Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 13 commercial developments. Chapter III in this Report provides the analysis required by the Mitigation Fee Act for a proposed Park Land Acquisition Fee for commercial development projects. The proposed Quimby Act In‐lieu Fee and the Mitigation Fee Act Park Land Acquisition Fee are based on the cost of acquiring the land required by the City’s three acres per one‐thousand residents’ standard and the 0.5 acres per one‐thousand new employees’ standard. These park land acquisition fees do not include the cost of constructing park facilities and improvements on the park land. Therefore, a separate Park Construction Fee is proposed to pay for the construction of park facilities and improvements on park land required to serve new residents and employees. Chapter IV in this Report provides the analysis required by the Mitigation Fee Act for a proposed Park Construction Fee. PROPOSED REVISIONS TO THE MUNICIPAL CODE The City of South San Francisco currently imposes park land acquisition in‐lieu fees on residential subdivisions that are subject to the Quimby Act. The City’s Municipal Code Chapter 19.24 establishes procedures for the dedication of land or the payment of an in‐lieu fee for Quimby Act park land acquisition. The Municipal Code requires the City to obtain an appraisal for each development project that is subject to the Quimby Act (and for the developer to reimburse the City for the cost of the appraisal). The City then calculates the in‐lieu fee per residential unit based on the appraisal and other criteria established in the Municipal Code. Under existing Municipal Code procedures, the Quimby Act fees for the two most recent projects were $27,522 per residential unit and $22,966 per residential unit (before partial project‐related credits for private recreational space). The fees for both projects were calculated using the existing “multi‐family/high density” formula. Yet there is disparity between the fees for the two projects, due to differences in appraised values for the two projects, even though both projects generate the same demand for park facilities per person and per residential unit. This Report proposes that the Municipal Code be revised by setting an in‐lieu fee that would apply equally to all residential developments with similar population densities, based on a single current land value. By adopting this methodology, the requirement for an appraisal on every residential subdivision will be eliminated. Moreover, potential developers will know what the fee will be in advance of seeking permit approvals. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 14 REPORT OBJECTIVES AND RECOMMENDATIONS This Report is intended to assist the City of South San Francisco in achieving the policies, goals and implementation measures in the General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. The overall objective is to offer procedures to ensure that the City attains its goal of acquiring and constructing three acres of community and neighborhood park land per one‐thousand future residents, and 0.5 acres of park land per one‐thousand new employees, and that fees paid by new development projects contribute proportionately toward these goals. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 15 II. QUIMBY ACT PARK LAND ACQUISITION IN‐LIEU FEE ______________________________________________________________________________ The Quimby Act authorizes the dedication of land or a payment of an in‐lieu fee for three acres of park land per one‐thousand future residents, or up to five acres of park land per one‐thousand future residents if there is an existing inventory of at least five acres of park land per one‐thousand residents. The South San Francisco General Plan and the Parks + Recreation Master Plan identify and establish a City goal of three acres of park land per one‐thousand future residents. This Chapter calculates the Quimby Act Park Land Acquisition In‐lieu Fee based on three acres per one‐thousand future residents. As previously discussed, the Quimby Act in‐lieu fee applies only to parcels created by a major residential subdivision (five or more parcels) and to parcels created by a minor residential subdivision (four parcels or less) if a building permit is requested within four years of the approval of the parcel map for the minor subdivision. CALCULATION OF THE ACREAGE REQUIRED PER RESIDENTIAL UNIT Park land acquisition in‐lieu fees are charged on a per residential unit basis, based on the average number of residents who live in a particular type of residential unit. Different types of residential units have different average numbers of residents per unit. The United States Census Bureau publishes annual demographic and population data, known as American FactFinder data. The 2014 American FactFinder data is the most current, credible and verifiable data available. The data is provided per residential unit, based on the number of units in a structure. For all residential units, the average is 3.12 persons per unit. The data indicates that the more units in a structure, the fewer persons live in each unit. Table II‐1 provides 2014 American FactFinder data for residents per unit. Table II‐1: Residents per Residential Unit, City of South San Francisco Units in Structure Residents per Unit 1 (single‐family residential unit) 3.45 2 to 4 (duplex to four‐plex) 2.98 5 to 19 2.53 20 to 49 2.04 50 or more 1.78 Mobile home 2.65 Average, City of South San Francisco 3.12 Source: United States Census Bureau, 2014 American FactFinder, Table B25124 Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 16 The City's standard of three acres per one‐thousand future residents is equal to .003 acres per resident (three acres divided by one‐thousand residents). The park land acreage required per residential unit is calculated in Table II‐2, below, by multiplying .003 acres per resident by the average number of residents in the residential units indicated previously in Table II‐1. Table II‐2: Park Land Acres Required per Residential Unit Units in Structure Acres per Resident Residents per Unit Park Land Acres Required per Unit 1 (single‐family residential unit) 0.003 3.45 0.01035 2 to 4 (duplex to four‐plex) 0.003 2.98 0.00894 5 to 19 0.003 2.53 0.00759 20 to 49 0.003 2.04 0.00612 50 or more 0.003 1.78 0.00534 Mobile home 0.003 2.65 0.00795 Source: City of South San Francisco General Plan and Park + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124 CALCULATION OF THE FEE PER RESIDENTIAL UNIT The in‐lieu fee is based on the amount of land required to meet the applicable park land standard, and the market value of land. To determine the market value of land, the City contracted with an appraisal firm, Dana Property Analysis, to prepare an analysis of the average market value of vacant land in South San Francisco. The Dana Property Analysis is provided as Attachment 1 to this Report. The average market value of vacant land in South San Francisco is estimated by Dana Property Analysis to be $3,000,000 per acre. South San Francisco Municipal Code Chapter 19.24.090(a) currently requires that the in‐lieu fee include the fair market value of land, plus a factor of twenty percent to provide funding for off‐site improvements required by Municipal Code Section 19.24.080(c). More specifically, Section 19.24.080(c) requires “(1) full street improvements and utility connections, including, but not limited to curbs, gutters, street paving, traffic control devices, street trees, and sidewalks to the land dedicated pursuant to this section; (2) fencing along the property line of that portion of the subdivision contiguous to the dedicated land; (3) improved drainage throughout the dedicated land; and (4) other minimal improvements which the City Council determines to be essential to the acceptance of the land for recreational purposes.” This Report and analysis of the Quimby Act in‐lieu fee proposes Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 17 that the twenty percent factor currently added to the in‐lieu fees be deleted from the South San Francisco Municipal Code, for the following reasons:  The market value of land estimated by Dana Property Analysis is based on comparable sales data for recent sales in the South San Francisco area. Many of the comparable sales already have the public improvements referenced in 19.20.080(c)(1); therefore, the cost of these public improvements is already included in the market value of land.  Fencing along the property line adjacent to the subdivision as referenced in 19.20.080(c)(2) would not be required, because the in‐lieu fees will be used to purchase suitable park land that is not likely to be adjacent to the subdivision.  This Report recommends a separate Park Construction Fee, based on the projected cost of building parks, which would include the improved drainage and other minimal improvements referenced in sections 19.24.080(c)(3) and 19.24.080(c)(4). Table II‐3 calculates the Quimby Act Park Land Acquisition In‐Lieu fee per residential unit by multiplying the required acres per unit (from Table II‐2) by the $3,000,000 market value per acre. Table II‐3: Quimby Act Park Land Acquisition In‐Lieu Fee per Residential Unit Units in Structure Park Land Acres Required per Unit Market Value of Land per Acre Fee per Unit 1 (single‐family residential unit) 0.01035 $3,000,000 $31,050 2 to 4 (duplex to four‐plex) 0.00894 $3,000,000 $26,820 5 to 19 0.00759 $3,000,000 $22,770 20 to 49 0.00612 $3,000,000 $18,360 50 or more 0.00534 $3,000,000 $16,020 Mobile home 0.00795 $3,000,000 $23,850 Source: City of South San Francisco General Plan and Parks + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Dana Property Analysis; Municipal Resource Group LLC Table II‐3 demonstrates that fees under the proposed methodology would vary only by the difference in expected number of units in a structure and residents per unit, and not by different appraisal values. The City may adopt Quimby Act Park Land Acquisition In‐lieu fees equal to, or below the amounts identified in Table II‐3. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 18 The City will incur costs to administer the fee program and to prepare the compliance analyses and reports required by the Quimby Act. The compliance requirements are identified in Chapter VII of this Report. The City may add an administration cost factor to the fee, to cover the cost of administering the programs and the cost of compliance with statutory requirements. QUIMBY ACT REQUIREMENTS The Quimby Act requires a local agency to address the following key procedural requirements when adopting the dedication requirements and the in‐lieu fee. The Quimby Act contains other requirements as well, which may be found in the California Government Code beginning with Section 66477. 1. Adopt a general plan or specific plan containing policies and standards for parks and recreation facilities. The City of South San Francisco General Plan and the Parks + Recreation Master Plan establish a standard of three acres of park land for each one‐ thousand residents. 2. Adopt an ordinance requiring the dedication of land or the imposition of a requirement for the payment of a fee in‐lieu of the dedication of land, or a combination of both. The ordinance must include definite standards for determining the proportion of a subdivision to be dedicated and the amount of the in‐lieu fee. The amount of land to be dedicated and the fee must be based upon the density of each residential type. It will be necessary for the City to revise its enabling ordinance to implement the proposed in‐lieu fee methodology. It is also recommended that the City adopt a fee resolution, implementing the proposed in‐lieu fee. 3. The amount and location of land to be dedicated or the fees to be paid must bear a reasonable relationship to the use of the park and recreational facilities by the future inhabitants of the subdivision. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 19 The City of South San Francisco has established a standard level of service of three acres of park land for each one‐thousand residents. This standard is based upon the minimum requirement in the Quimby Act. The land dedication requirement and the in‐lieu fees are calculated to maintain this standard for future residents. 4. A schedule must be developed specifying how, when, and where the City will use the land or fees to develop park and recreational facilities. The General Plan and the Parks + Recreation Master Plan identify the location of several of the proposed future parks. It will be necessary for the City to adopt a separate schedule showing how the City will use the land or fees (site acquisition), when the City will use the fees (in five year intervals) and where the City will use the fees (specific sites and locations). Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 20 III. PARK LAND ACQUISITION FEE – MITIGATION FEE ACT (NON‐QUIMBY ACT DEVELOPMENT PROJECTS) ______________________________________________________________________________ The City of South San Francisco currently collects park land acquisition fees only from residential development projects that are subject to the Quimby Act. Quimby Act land dedication and in‐lieu fee requirements apply to parcels created by a major residential subdivision (five or more parcels) and to parcels created by a minor residential subdivision (four parcels or less) if a building permit is requested within four years of the approval of the parcel map for the minor subdivision. Quimby Act requirements do not apply to an existing residential lot that has not previously paid a park fee, multi‐family residential (rental) development projects or commercial development projects. The General Plan and the Parks + Recreation Master Plan include goals to collect park land acquisition fees from all new residential development projects and all new commercial development projects. Residents who will occupy future residential units that are not currently subject to the Quimby Act in‐lieu fee will nonetheless create demand for park facilities. To address this demand, public agencies may adopt a residential Park Land Acquisition Fee under the authority of the Mitigation Fee Act to collect a similar fee from residential development projects that are not subject to the Quimby Act. Similarly, employees who work in future commercial projects will also impact park facilities (lunch time activity and picnic areas, before and after work activities, outdoor exercise, sports leagues and other recreational activities). To address this demand, public agencies may adopt a commercial Park Land Acquisition Fee under the authority of the Mitigation Fee Act to collect a proportionate fee from commercial development projects that are not subject to the Quimby Act. The City of South San Francisco has established a goal of creating one‐half acre of park land for each one‐thousand employees, and has directed that this Report identify a potential fee to implement this goal for future employees. This Chapter provides the analysis and findings required by the Mitigation Fee Act to collect park land acquisition fees from future residential development projects and commercial development projects that are not subject to the Quimby Act. The analysis and calculation of the Park Land Acquisition Fee in this Chapter parallels the analysis and calculation of the Quimby Act Park Land Acquisition In‐lieu Fee in Chapter II. However, Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 21 under no circumstance would both the Quimby Act Park Land Acquisition In‐lieu Fee and the Mitigation Fee Act Park Land Acquisition Fee apply to the same residential development parcel or project. CALCULATION OF THE ACREAGE REQUIRED PER RESIDENTIAL UNIT Park land acquisition fees are charged on a per unit basis, based on the average number of residents who live in a residential unit. As discussed in Chapter II, different types of residential units have different average number of residents per unit. Table III‐1 provides 2014 American FactFinder data for residents per unit. Table III‐1: Residents per Residential Unit, City of South San Francisco Units in Structure Residents per Unit 1 (single‐family residential unit) 3.45 2 to 4 (duplex to four‐plex) 2.98 5 to 19 2.53 20 to 49 2.04 50 or more 1.78 Mobile home 2.65 Average 3.12 Source: United States Census Bureau, 2014 American FactFinder, Table B25124 The City's standard of three acres per one‐thousand future residents is equal to .003 acres per resident (three acres divided by one‐thousand residents). The park land acreage required per residential unit is calculated in Table III‐2, below, by multiplying .003 acres per resident by the average number of residents in residential units indicated previously in Table III‐1. Table III‐2: Park Land Acres Required per Residential Unit Units in Structure Acres per Resident Residents per Unit Park Land Acres Required per Unit 1 (single‐family residential unit) 0.003 3.45 0.01035 2 to 4 (duplex to four‐plex) 0.003 2.98 0.00894 5 to 19 0.003 2.53 0.00759 20 to 49 0.003 2.04 0.00612 50 or more 0.003 1.78 0.00534 Mobile home 0.003 2.65 0.00795 Source: City of South San Francisco General Plan and Park + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Municipal Resource Group LLC Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 22 CALCULATION OF THE FEE PER RESIDENTIAL UNIT The Park Land Acquisition Fee is based on the amount of land required to meet the applicable park land standard, and the market value of land. As discussed in Chapter II, the average market value of vacant in South San Francisco is estimated to be $3,000,000 per acre. Table III‐3 calculates the fee per residential unit by multiplying the required acres per unit (from Table III‐2) by the $3,000,000 market value per acre. Table III‐3: Mitigation Fee Act Park Land Acquisition Fee per Residential Unit Units in Structure Park Land Acres Required per Unit Market Value of Land per Acre Fee per Unit 1 (single‐family residential unit) 3.45 $3,000,000 $31,050 2 to 4 (duplex to four‐plex) 2.98 $3,000,000 $26,820 5 to 19 2.53 $3,000,000 $22,770 20 to 49 2.04 $3,000,000 $18,360 50 or more 1.78 $3,000,000 $16,020 Mobile home 2.65 $3,000,000 $23,850 Source: City of South San Francisco General Plan and Parks + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Dana Property Analysis; Municipal Resource Group LLC The City may adopt Mitigation Fee Act Park Land Acquisition Fees for residential development projects not subject to the Quimby Act, under the authority of the Mitigation Fee Act that are equal to, or below the amounts identified in Table III‐3. The City will incur costs to administer the fee program and to prepare the compliance analyses and reports required by the Mitigation Fee Act. The compliance requirements are identified in Chapter VII of this Report. The City may add an administration cost factor to cover the cost of administering the programs and the cost of compliance with statutory requirements. CALCULATION OF THE ACREAGE REQUIRED FOR COMMERCIAL DEVELOPMENT PROJECTS The South San Francisco General Plan establishes a standard of 0.5 acres per one‐ thousand new employees in the City. The East of 101 Area Plan reaffirms this goal and standard for that particular commercial area. Fees on commercial projects are typically applied per one‐thousand square feet of building space. The number of employees per one‐thousand square feet of building space Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 23 varies among commercial uses. The City of South San Francisco provided the data for the number of employees per one‐thousand square feet of building space, as cited in Table III‐4. Table III‐4 calculates the park land acreage required per one‐thousand square feet of new commercial building space by multiplying the number of employees per one‐ thousand square feet by the acreage required per employee ( 0.5 acres per one‐thousand employees is equal to .0005 acres per employee). Table III‐4: Park Land Acreage Required per One‐thousand Square Feet of Commercial Space Classification Employees per 1,000 Square Feet Park Land Acres Required per Employee Park Land Acres Required per 1,000 Square Feet Commercial/Retail 2.50 .0005 acres .00125 acres Hotel/Visitor 2.38 .0005 acres .00119 acres Office/R&D 2.22 .0005 acres .00111 acres Industrial 1.05 .0005 acres .00052 acres Source: City of South San Francisco General Plan Land Use Element, page 55; Municipal Resource Group LLC CALCULATION OF THE COMMERCIAL FEE The commercial Park Land Acquisition Fee is based on the amount of land required to meet the applicable park land standard (Table III‐4) and the market value of land. As discussed in Chapter II, the average market value of vacant land in South San Francisco is estimated to be $3,000,000 per acre. Table III‐5 calculates the fee per one‐thousand square feet of commercial space by multiplying the required acres per 1,000 square feet (from Table III‐4) by the $3,000,000 market value per acre. Table III‐5: Mitigation Fee Act Park Land Acquisition Fee per One‐thousand Square Feet of Commercial Space Classification Park Land Acres per 1,000 Square Feet Market Value of Land per Acre Fee per 1,000 Square Feet Commercial/Retail .00125 acres $3,000,000 $3,750 Hotel/Visitor .00119 acres $3,000,000 $3,571 Office/R&D .00111 acres $3,000,000 $3,333 Industrial .00052 acres $3,000,000 $1,571 Source: City of South San Francisco General Plan Land Use Element, page 55; Dana Property Analysis; Municipal Resource Group LLC Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 24 The City may adopt Park Land Acquisition Fees under the Mitigation Fee Act for commercial development projects that are equal to, or below the amounts identified in Table III‐5. The City will incur costs to administer the fee program and to prepare the compliance analyses and reports required by the Mitigation Fee Act. The compliance requirements are identified in Chapter VII of this Report. The City may add an administration cost factor to cover the cost of administering the programs and the cost of compliance with statutory requirements. AB 1600 NEXUS The Mitigation Fee Act (AB 1600) requires a local agency considering an action establishing, increasing or imposing a fee to address the following procedural requirements. 1. Identify the purpose of the fee. The purpose of the Park Land Acquisition Fee is to provide funding to achieve the City’s goal of maintaining park service levels and to provide adequate recreational services for South San Francisco residents and employees, as established in the General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. 2. Identify the use to which the fee is to be put. The proceeds from the fees will be used to acquire three acres of park land per one‐ thousand future residents and 0.5 acres per one‐thousand new employees, as identified in the City’s General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. 3. Identify the relationship between the fee's use and the type of development project on which the fee is imposed. The fee will be applied to residential development projects and commercial development projects that are not subject to the City’s Quimby Act park land dedication or in‐lieu fee requirements. New residents in residential developments and new employees will place an additional demand on park and recreational facilities. The park land acquired with the proceeds of the fee will address and Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 25 mitigate the additional impacts and demands created by these residential and commercial development projects. 4. Determine the relationship between the need for the community facility and the type of development project on which the fee is imposed. The fee will be applied to residential development projects and commercial development projects, which generate new residents and new employees in the community. The park land will serve the needs of new residents in residential development projects and new employees in commercial development projects. 5. Determine the relationship between the amount of the fee and the cost of the community facility or portion of the community facility attributable to the development on which the fee is imposed. The fee has been calculated by apportioning the cost of park land acquisition to the number of residents generated by each type of new residential unit and the number of employees per one‐thousand square feet in commercial development projects. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 26 IV. PARK CONSTRUCTION FEE ______________________________________________________________________________ City of South San Francisco park goals include the development of three acres of parks for each one‐thousand future residents and 0.5 acres of parks for each one‐thousand new employees. While the Quimby Act In‐lieu Fee and the Mitigation Fee Act Park Land Acquisition Fee will provide funds for the acquisition of park land, the proposed Park Construction Fee discussed in this Chapter would provide funds for the construction of park facilities and improvements on the land acquired with the proceeds from the other fees. This Chapter provides the analysis and findings required by the Mitigation Fee Act to establish a fee for the construction of park facilities and improvements on acquired park land. CALCULATION OF THE PARK ACREAGE TO BE IMPROVED PER RESIDENTIAL UNIT The acreage to be improved with park facilities to serve residential development is the same acreage as established for park land acquisition: three acres per one‐thousand future residents. Table IV‐1, using the same factors as in Table II‐2, calculates the amount of acreage to be improved (park acreage construction) for the benefit of residential units by multiplying the park acres per resident by the residents per unit. Table IV‐1: Park Acres to be Improved per Residential Unit Units in Structure Acres per Resident Residents per Unit Park Acres to be Improved per Residential Unit 1 (single‐family residential unit) 0.003 3.45 0.01035 2 to 4 (duplex to four‐plex) 0.003 2.98 0.00894 5 to 19 0.003 2.53 0.00759 20 to 49 0.003 2.04 0.00612 50 or more 0.003 1.78 0.00534 Mobile home 0.003 2.65 0.00795 Source: City of South San Francisco General Plan and Park + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Municipal Resource Group LLC CALCULATION OF THE FEE PER RESIDENTIAL UNIT The Park Construction Fee is based on the amount of land required to be improved (Table IV‐1) and the cost of constructing park facilities and improvements. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 27 The General Plan and Parks + Recreation Master Plan include a policy to maintain a three acre standard of community and neighborhood parks per one‐thousand residents and one‐half acre per one‐thousand employees, and describes the facilities that should be included in community and neighborhood parks. While individual park construction projects will differ in the type of park facilities and construction costs, a representative per acre construction cost estimate has been prepared by Group 4 Architecture, Research + Planning, Inc., for the purpose of calculating the Park Construction Fee. Attachment 2 identifies the representative park facilities and improvements and the cost per acre. The average construction (hard) cost per acre is $785,000. Soft costs, such as design, construction management and permitting costs, are estimated at 20% to 30% of hard construction costs. This Report assumes a mid‐point of 25% for soft costs. Accordingly, hard construction costs and soft costs are estimated at $981,250 per acre. Table IV‐2 calculates the Park Construction Fee per residential unit by multiplying the required acres per unit (from Table IV‐1) by the $981,250 park construction cost per acre. Table IV‐2: Park Construction Fee per Residential Unit Units in Structure Park Acres per Unit Construction Cost per Acre Fee per Unit 1 (single‐family residential unit) 0.01035 $981,250 $10,156 2 to 4 (duplex to four‐plex) 0.00894 $981,250 $ 8,772 5 to 19 0.00759 $981,250 $ 7,448 20 to 49 0.00612 $981,250 $ 6,005 50 or more 0.00534 $981,250 $ 5,240 Mobile home 0.00795 $981,250 $ 7,801 Source: City of South San Francisco General Plan and Park + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Group 4 Architecture, Research + Planning Inc.; Municipal Resource Group LLC The City may adopt Park Construction Fees under the Mitigation Fee Act for residential development projects that are equal to, or below the amounts identified in Table IV‐2. The City will incur costs to administer the fee program and to prepare the compliance analyses and reports required by the Mitigation Fee Act. The compliance requirements are identified in Chapter VII of this Report. The City may add an Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 28 administration cost factor to cover the cost of administering the programs and the cost of compliance with statutory requirements. CALCULATION OF THE PARK ACREAGE TO BE IMPROVED FOR COMMERCIAL DEVELOPMENT PROJECTS The South San Francisco General Plan establishes a standard of 0.5 acres per one‐ thousand new employees in the City. The East of 101 Area Plan reaffirms this goal and standard for that particular commercial area. Fees on commercial projects are typically applied per one‐thousand square feet of building space. The number of employees per one‐thousand square feet of building space varies among commercial uses. The South San Francisco General Plan provides the data for the number of employees per one‐thousand square feet of building space, as cited in Table IV‐3, below. Table IV‐3 calculates the park land acreage required to be improved per one‐ thousand square feet of new commercial building space by multiplying the employees per one‐thousand square feet by the acreage required per employee (0.5 acres per one‐ thousand employees is equal to .0005 acres per employee). Table IV‐3: Park Acres to be Improved per One‐thousand Square Feet of Commercial Space Classification Employees per 1,000 Square Feet Park Acres Required per Employee Acres to be Improved per 1,000 Square Feet Commercial/Retail 2.50 .0005 acres .00125 acres Hotel/Visitor 2.38 .0005 acres .00119 acres Office/R&D 2.22 .0005 acres .00111 acres Industrial 1.05 .0005 acres .00052 acres Source: City of South San Francisco General Plan Land Use Element, page 55; Park + Recreation Master Plan; Municipal Resource Group LLC CALCULATION OF THE COMMERCIAL FEE The park construction fee is based on the amount of land required to be improved (Table IV‐3) and the cost of constructing park facilities and improvements. As discussed above, hard construction costs and soft costs are estimated at $981,250 per acre. Table IV‐4 calculates the fee per one‐thousand square feet of commercial space by multiplying the required acres per unit (from Table IV‐3) by the $981,250 construction cost per acre. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 29 Table IV‐4: Park Construction Fee per One‐thousand Square Feet of Commercial Space Classification Park Acres per 1,000 Square Feet Construction Cost per Acre Fee per 1,000 Square Feet Commercial/Retail .00125 acres $981,250 $1,227 Hotel/Visitor .00119 acres $981,250 $1,168 Office/R&D .00111 acres $981,250 $1,090 Industrial .00052 acres $981,250 $ 514 Source: City of South San Francisco General Plan Land Use Element, page 55; Park + Recreation Master Plan; Architecture, Research + Planning Inc.; Municipal Resource Group LLC The City may adopt Park Construction Fees under the Mitigation Fee Act for commercial development projects that are equal to, or below the amounts identified in Table IV‐4. AB 1600 NEXUS The Mitigation Fee Act (AB 1600) requires a local agency considering an action establishing, increasing or imposing a fee to address the following procedural requirements. 1. Identify the purpose of the fee. The purpose of the Park Construction Fee is to provide funding to achieve the City’s goal of maintaining park service levels and to provide adequate recreational services for South San Francisco residents and employees, as established in the General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. 2. Identify the use to which the fee is to be put. The proceeds from the fees will be used to construct park facilities and improvements on three acres of park land per one‐thousand future residents and 0.5 acres per one‐thousand new employees, as identified in the City’s General Plan, the Parks + Recreation Master Plan and the East of 101 Area Plan. 3. Determine the relationship between the fee's use and the type of development project on which the fee is imposed. The fee will be applied to residential development projects and commercial development projects. New residents in residential developments and new employees will place an additional demand on park and recreational facilities. The Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 30 park facilities and improvements constructed with the proceeds of the fee will address and mitigate the additional impacts and demands created by these residential and commercial development projects. 4. Determine the relationship between the need for the community facility and the type of development project on which the fee is imposed. The fee will be applied to residential development projects and commercial development projects, which generate new residents and employees in the community. The park facilities and improvements will serve the needs of new residents in residential development projects and new employees in commercial development projects. 5. Determine the relationship between the amount of the fee and the cost of the community facility or portion of the community facility attributable to the development on which the fee is imposed. The fee has been calculated by apportioning the cost of constructing park facilities and improvements to the number of residents generated by each type of new residential unit and the number of employees per one‐thousand square feet in commercial development projects. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 31 V. PARK ACQUISITION AND PARK CONSTRUCTION FEES SUMMARY ______________________________________________________________________________ Table V‐1 presents the proposed Park Land Acquisition Fees (Quimby Act and Mitigation Fee Act) and the Park Construction Fees for residential units. The City may adopt fees equal to, or below the amounts identified in Table V‐1. Table V‐1: Total Park Fees per Residential Unit Units in Structure Park Land Acquisition Fee Park Construction Fee Total Park Fees 1 (single‐family residential unit) $31,050 $10,156 $41,206 2 to 4 (duplex to four‐plex) $26,820 $ 8,772 $35,592 5 to 19 $22,770 $ 7,448 $30,218 20 to 49 $18,360 $ 6,005 $24,365 50 or more $16,020 $ 5,240 $21,260 Mobile home $23, 850 $ 7,801 $31,651 Source: City of South San Francisco General Plan and Parks + Recreation Master Plan; United States Census Bureau, 2014 American FactFinder, Table B25124; Dana Property Analysis; Group 4 Architecture + Planning Inc.; Municipal Resource Group LLC Table V‐2 presents the proposed Park Land Acquisition Fees and the Park Construction Fees for commercial developments. The City may adopt fees equal to, or below the amounts identified in Table V‐2. Table V‐2: Total Park Fees per One‐thousand Square Feet of Commercial Space Classification Park Land Acquisition Fee Park Construction Fee Total Park Fees Commercial/Retail $3,750 $1,227 $4,977 Hotel/Visitor $3,571 $1,168 $4,739 Office/R&D $3,333 $1,090 $4,423 Industrial $1,571 $ 514 $2,085 Source: City of South San Francisco General Plan and Parks + Recreation Master Plan; United States Census Bureau, 2014 American Fact Finder, Table 25124; Dana Property Analysis; Group 4 Architecture + Planning Inc.; Municipal Resource Group LLC Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 32 VI. ANNUAL FEE ADJUSTMENT ______________________________________________________________________________ One of the challenges in administering a mitigation fee program is that the cost of land and the cost of construction may continue to change over time, while the fees remain static, unless reviewed annually by the public agency. Many public agencies address this by including an annual fee adjustment in the resolution adopting the fees. LAND VALUE ADJUSTMENT Several different methods can be used to adjust park land values and park land acquisition fees. Some agencies conduct an annual market valuation of land and apply the percentage change in land costs to the fees. Others conduct an Assessor's Office records research for recent land sales, as compared to prior year land sales. Still others use publicized indices, such as a consumer price index or the Data Quick Information Systems’ change in median purchase prices. This Report recommends the use of the U.S. Bureau of Labor Statistics Consumer Price Index, All Urban Consumers, San Francisco‐Oakland‐San Jose (AUC‐CPI) for an annual adjustment. It is recommended that the Quimby Act In‐lieu Fees and the Mitigation Fee Act Park Land Acquisition Fees be adjusted annually by the AUC‐CPI It is also recommended that a market valuation of land be prepared every five years to validate and adjust the Quimby Act In‐Lieu Fees and the Mitigation Fee Act Park Land Acquisition Fees. CONSTRUCTION COST ADJUSTMENT Several different methods can be used to adjust construction costs and Park Construction Fees. This Report recommends that the fees be adjusted by the Engineering News Record ‐ Construction Cost Index (ENR‐CCI) on an annual basis. The ENR‐CCI is a twenty‐city average of construction labor and materials costs. The ENR‐CCI is similar to a consumer price index, but one that is designed to reflect changing construction costs. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 33 VII. COMPLIANCE REQUIREMENTS ______________________________________________________________________________ The City of South San Francisco may add a factor to the fees to cover the cost of compliance with applicable statutes. The compliance requirements are summarized in this Chapter. THE MITIGATION FEE ACT The Mitigation Fee Act imposes certain administrative requirements on local agencies. Pursuant to Government Code Section 66005(a) of the Act, a City is authorized to recover the full cost of providing services that are funded by the mitigation fees. This includes recovery of administrative fees incurred in compliance with the Act. The procedural and administrative requirements include the following: 1. Analysis required to enact or modify a fee: In any action establishing, increasing, or imposing a fee as a condition of approval of a development project, the City shall cause a report to be prepared and make findings as follows:  Identify the purpose of the fee.  Identify the use to which the fee is to be put.  Determine how there is a reasonable relationship between the fee's use and the type of development project on which the fee is imposed.  Determine how there is a reasonable relationship between the need for the public facility and the type of development project on which the fee is imposed.  Determine how there is a reasonable relationship between the amount of the fee and the cost of the public facility or portion of the public facility attributable to the development on which the fee is imposed. 2. Notice and conduct a public hearing: Prior to adopting an ordinance, resolution, or other legislative enactment adopting a new fee or approving an increase in an existing fee, the City shall hold a public hearing, at which time oral or written presentations can be made, as part of a regularly scheduled meeting. Notice of the time and place of the meeting, including a general explanation of the matter to be considered, shall be published. Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 34 3. Accounting requirements The City shall deposit the fees in a separate capital facilities account or fund in a manner to avoid any commingling of the fees with other revenues and funds of the City, and expend those fees solely for the purpose for which the fee is collected. Any interest income earned by money in the capital facilities account or fund shall also be deposited in that account or fund and shall be expended only for the purpose for which the fee was originally collected. 4. Annual reporting requirements; public hearing For each separate account or fund established, the City shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year:  A brief description of the type of fee in the account or fund.  The amount of the fee.  The beginning and ending balance of the account or fund, the amount of the fees collected and the interest earned.  An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.  An identification of an approximate date by which the construction of the public improvement will commence if it is determined that sufficient funds have been collected to complete financing on an incomplete public improvement.  A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.  The amount of refunds made. The City shall review this information at the next regularly scheduled public meeting not less than 15 days after this information is made available to the public. Notice of the time and place of the meeting, including the address where this information may be Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 35 reviewed, shall be mailed, at least 15 days prior to the meeting, to any interested party who files a written request with the local agency for mailed notice of the meeting. 5. Five year reporting requirements; public hearing For the fifth fiscal year following the first receipt of fees, and every five years thereafter, the City shall make all of the following findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted:  Identify the purpose to which the fee is to be put.  Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.  Identify all sources and amounts of funding anticipated to complete financing for incomplete improvements.  Designate the approximate dates on which the funding referred to above is expected to be deposited into the appropriate account or fund.  For purposes of these findings, the City shall hold a public hearing, at which oral or written presentations can be made, as part of a regularly scheduled meeting. Notice of the time and place of the meeting, including a general explanation of the matter to be considered, shall be published. CAPITAL IMPROVEMENT PLANNING The Mitigation Fee Act provides that the City may adopt a capital improvement plan to identify the location, size, time of availability, and estimates of cost for all facilities or improvements to be financed with the fees. The capital improvement plan shall be adopted by, and shall be annually updated by a resolution of the City Council adopted at a noticed public hearing. Notice of the time and place of the meeting, including a general explanation of the matter to be considered, shall be published. In addition, mailed notice shall be given to any city or county which may be significantly affected by the capital improvement plan. THE QUIMBY ACT In addition to the analysis, notice, hearing, accounting and reporting requirements of the Mitigation Fee Act, the Quimby Act (as codified in the California Government Code, beginning with Section 66477) adds additional requirements that must be addressed by the City. The City must adopt an ordinance meeting the following requirements: Attachment 3 Quimby Act and Mitigation Fee Act Report March 2016 Park Land Acquisition and Park Construction Fees 36  The ordinance must be in effect for 30 days prior to the filing of a tentative map for a subdivision subject to the dedication or in‐lieu fee requirement.  The ordinance must include definite standards for determining the proportion of a subdivision to be dedicated and the amount of the in‐lieu fee. The amount of land to be dedicated and the fee must be based upon the density of each residential type.  The park area per one‐thousand residents must be derived from the ratio that the existing amount of park area bears to the existing population. A minimum ratio of three acres per one‐thousand residents is permitted where the existing ratio is less than three acres per one‐thousand residents. The City must also assure that the following conditions are met:  The dedicated land, and the fees, may only be used for developing new parks or rehabilitating existing parks.  The City must have an adopted general plan or specific plan containing policies and standards, and the park and recreational facilities must be in accordance with definite principles and standards.  The amount and location of land to be dedicated and the fees to be paid must bear a reasonable relationship to the use of the park and recreational facilities for the future inhabitants of the subdivision.  A schedule must be developed specifying how, when, and where the City will use the land or fees to develop park and recreational facilities.  Fees collected must be committed within five years of payment, or the issuance of one‐half of the lots created by the subdivision, whichever occurs later.  If the fees are not committed within the applicable time frames, they must be distributed to the then owners of record. Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 g:\15463-01 ssf park fees update\m-memos\m21 clt\m002-3 costs 18.docx MEMORANDUM GROUP 4 ARCHITECTURE RESEARCH + PLANNING, INC 211 LINDEN AVENUE SO. SAN FRANCISCO CA 94080 USA T:6508710709 F:6508717911 www.g4arch.com JONATHAN HARTMAN ARCHITECT DAWN E. MERKES ARCHITECT DAVID SCHNEE ARCHITECT JILL EYRES ARCHITECT ANDREA GIFFORD ARCHITECT WILLIAM LIM ARCHITECT 2 October 2015 Tom Sinclair MUNICIPAL RESOURCE GROUP 675 Hartz Avenue, Suite 300 Danville CA 95602 PROJECT SOUTH SAN FRANCISCO PARK DEVELOPMENT IMPACT FEES UPDATE SENT VIA E-Mail: TOPIC PARK CONSTRUCTION BUDGETS This memorandum describes the methodology and recommendation for capital budgeting for future park construction as part of Municipal Resource Group’s park development impact fee update study for the City of South San Francisco. RECOMMENDATION We are recommending a budget of approximately $18 per square foot, or approximately $785,000 per acre for park construction. As discussed in more detail below, these numbers are for construction only, and do not include soft costs. METHODOLOGY Scope of Park Construction This study considers only future parks in South San Francisco; operations and maintenance costs for current and future parks are ineligible. The City’s 2015 Parks + Recreation Master Plan identified specific future park needs. Of these proposed projects, the only one with any level of documented planning is the proposed expansion of Orange Memorial Park, which is described in the 2007 Orange Memorial Park Master Plan Update. To date, no formal planning has been done for the other projects proposed in the City’s 2015 Parks + Recreation Master Plan. On July 31, 2015, I met with Sharon Ranals and Samantha Haimovitch of the City’s Parks and Recreation Department to review potential development strategies for future parks. The purpose was not to develop a specific construction scope for each park, but to discuss the types of activities that these parks should support and the associated amenities that would be needed to support those activities. Based on this discussion, the following projects were selected as generally representative of the level/intensity of development that South San Francisco anticipates for future parks. These parks and their general scope of amenities/ improvements served as the foundation of the construction budget for future parks. Attachment 3 2 October 2015 Tom Sinclair Memorandum Page 2 Sample Parks Used for Cost Model Park Type Acres 1. Orange Memorial Park Expansion community park 7.6 2. El Camino Real/Chestnut Avenue Park community park 9.1 3. Downtown Park neighborhood park 2.0 4. East of 101 Park neighborhood park 2.0 5. Sunshine Gardens Elementary playlot (on SSFUSD property) 0.5 6. Linden & Armour Park mini park 0.3 7. Miller Avenue Playlot playlot/mini park 0.4 8. Railroad Avenue Linear Park linear park 7.5 9. Lindenville Linear Park linear park 1.6 10. PG&E Corridor Park linear park 4.0 11. SFPUC/Elkwood Linear Park linear park 0.4 Total Acres Used in Analysis 35.4 Park Construction Cost Model Costs for park construction were generally developed on a per-unit basis. Reference materials included City-provided data on recent park construction projects (such as the 2014-2015 improvements at Buri Buri Park, Clay Avenue Playground, Francisco Terrace Playlot, and Winston Manor #1 Park); anticipated construction costs for development of Brentwood Park (currently in design); and the anticipated costs for projects identified in the 2015 South San Francisco Parks Deferred Maintenance Assessment. These unit costs were adjusted as needed to include contractor overhead and profit and for escalation to 2015 as appropriate. For perspective, we also connected with some of the landscape consultants with whom we work regularly to review the trends they’re seeing in park construction costs in the Bay Area and Northern California. The amenities planned for selected future parks were quantified and totaled, and the unit costs were applied to each, as follows: Amenity Quantity Cost/ Cost Range Extended Cost Diamond fields 2 fields $275,000/each $550,000 Soccer/rectangular fields (including lights) 2 fields $310,000/each $620,000 Basketball/hard courts 1 court $55,000/each $55,000 BBQ area 3 areas $80,000/each $240,000 Play equipment (including base/footing, etc.) 8 structures $350,000/each $2,100,000 Small park building (e.g., restroom, concessions) 5 buildings $200,000/each $1,000,000 Site demolition/preparation ~950,000 SF $4-$5/SF $3,990,000 Site equipment – benches, water fountains, etc. ~950,000 SF $0.5-$1/SF $670,000 Hardscape – parking, walkways, plazas, etc. ~110,000 SF $10-$25/SF $1,590,000 Landscaping (including irrigation, drainage, etc.) ~550,000 SF $4-10/SF $2,120,000 Linear park (inclusive of all developments) ~590,000 SF $15/SF $8,850,000 Subtotal $21,400,000 Design contingency* 15% $3,210,000 Construction contingency** 10% $2,140,000 Construction Budget for 11 sample parks ~$16/SF $26,750,000 * design contingency to allow for development of the program and design at individual future parks ** construction contingency to accommodate unforeseen issues/changes during construction Attachment 3 2 October 2015 Tom Sinclair Memorandum Page 3 The budget model also includes an allowance of $4.5 million for improvements at the Terra Bay, Sign Hill, and Skyline open space amenities proposed in the 2015 Parks + Recreation Master Plan, which represents approximately $2 per square foot in addition to the per-square-foot construction budget for parks. Together, the total amount represents an estimate of what these future parks and open space projects would cost to build today. Dividing the total construction cost by the combined total park development area resulted in the recommended construction cost per square foot and per acre. DISCUSSION These estimates are for construction only. They include allowances for general conditions, contractor overhead and profit, and design and construction contingencies. They do not include design fees or other soft costs (which could be budgeted at 20%-30% of construction), escalation beyond 2015, land acquisition, surveying, geotechnical services, hazardous materials abatement, project management services, construction management services, etc. The absence of detailed scope for most of the proposed future park projects is a factor in this methodology. In some cases, land for the proposed future parks has not yet been identified or acquired. The contingencies we have built into this cost model should accommodate minor variations in project size and development scope as the City moves forward with individual projects. Please do not hesitate to contact us to discuss our methodology. Jill Eyres Associate JE/s Attachment 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-564 Agenda Date:6/26/2019 Version:1 Item #:10a. Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code revising the method of calculation for the Parkland Acquisition Fee and a Park Construction Fee for new development projects, and revising the timing for calculation of the fees See attachment for Ordinance text. City of South San Francisco Printed on 7/2/2019Page 1 of 1 powered by Legistar™ ORDINANCE NO. ___________ CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA AN ORDINANCE AMENDING CHAPTER 8.67 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE REVISING THE METHOD OF CALCULATION FOR THE PARKLAND ACQUISITION FEE AND A PARK CONSTRUCTION FEE FOR NEW DEVELOPMENT PROJECTS AND REVISING THE TIMING FOR CALCULATION OF THE FEES ______________________________________________________ WHEREAS, parks and recreational facilities are vital to the health and welfare of a community; and WHEREAS, the City of South San Francisco (“City”) aims to provide sufficient levels of parks and recreational facilities for its residents and employees working in the City; and WHEREAS, the City’s General Plan and Parks and Recreation Master Plan aim to provide three acres of parks and recreational facilities per 1,000 residents; and WHEREAS, the City General Plan and Parks and Recreation Master Plan also aim to provide one-half acres of parks and recreational facilities per 1,000 employees; and WHEREAS, Guiding Policy 5.1-G-1 of the City’s General Plan provides that the City should “[d]evelop additional parkland in the city, particularly in areas lacking these facilities, to meet the standards of required park acreage for new residents and employees;” and, WHEREAS, Implementing Policy 5.1-1-2 of the City’s General Plan provides that the City should “[m]aintain parkland standards of 3.0 acres of community and neighborhood parks per 1,000 new residents, and 0.5 acres of parkland per 1,000 new employees;” and WHEREAS, Goal #1 of the Parks and Recreation Master Plan provides that the City “should provide a minimum of 3 acres of developed park land per 1,000 residents and 0.5 acres of parkland per 1,000 new employees”; and WHEREAS, new development projects attract new residents and employees to the city, which generates increased demand for parks and recreational facilities and impacts existing park service levels; and WHEREAS, in 2016 the City contracted with the Municipal Resources Group (MRG) to analyze the relationship between new development in the City and the cost of public facilities to serve that growth and determined that there is a reasonable nexus between the Parkland Acquisition Fee and Park Construction Fee and the types of new development that are responsible for paying the fee (Park Land Acquisition and Park Construction Fees Report 2016, hereafter “2016 Study” ); and WHEREAS, in 2016, the City adopted an ordinance imposing a Parkland Acquisition Fee and a Park Construction Fee (“Park Fee Ordinance”) to pay for the cost of acquiring and constructing park facilities needed to support new development under the authority of Sections 66000 et seq. of the California Government Code (“Mitigation Fee Act”); and WHEREAS, such development impact Fees are not a “tax” as defined in Section 1, paragraph (e) of Article XIIIC of the California Constitution (“Proposition 26”) because such Fees and charges are imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable cost to the local government of providing the service or product, and/or such Fees and charges are imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable cost to the local government of providing the service or product, and/or such Fees and charges are imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections and audits, enforcing agricultural marketing orders and the administrative enforcement and adjudication thereof; and/or such fees and charges are imposed as a condition of property development; and WHEREAS, the City subsequently amended the Park Fee Ordinance in 2017 and 2018 to impose the Fees on non-residential development projects and to adjust the discount factors applied to the Fees, as well as other refinements; and WHEREAS, the City has determined that City park and recreation facilities are reaching capacity and refurbishing and expanding certain existing park facilities is a cost-effective and efficient way to serve future residents and employees, and to maintain existing levels of service; and WHEREAS, the City commissioned an additional park fee analysis to supplement the 2016 Study in order to confirm the method for utilizing Park Fees for refurbishment and expansion projects, analyze the types of refurbishment and expansion projects that the City can utilize park Fees for, restructure the existing park fee reduction factors to increase Park Construction Fees to fund refurbishment projects, and reduce Park Acquisition Fees commensurately, while not increasing the total amount of park Fees, and to update the average construction cost per acre to reflect current market conditions (“2019 Supplemental Report”); and WHEREAS, the City will adopt a separate resolution to set the Fees at adjusted rates consistent with the amendments provided for in this Ordinance; and WHEREAS, in accordance with Section 66019 of the Mitigation Fee Act, at least fourteen (14) days prior to the public hearing at which this Ordinance was introduced, notice of the time and place of the hearing was mailed to interested parties who filed written requests with the City for mailed notice of meetings on new or increased fees or service charges; and WHEREAS, ten (10) days advance notice of the public hearing at which this Ordinance was introduced was given by publication in accordance with Government Code Section 6062a; and WHEREAS, in accordance with Section 66016 of the Mitigation Fee Act, at least ten (10) days prior to the public hearing at which this Ordinance was introduced, the 2019 Supplemental Report was made available to the public for review; and WHEREAS, pursuant to the Mitigation Fee Act, the City seeks to adopt this Ordinance to refine the park fee calculations in order to better mitigate the impacts caused by new development by providing for the payment of revised development impact fees necessary for the City to acquire property and construct, refurbish, and expand new and existing parks and recreational facilities and to maintain desirable levels of parks and recreational facilities for new and existing residents and employees; and, WHEREAS, the action taken by this Ordinance has no potential for physical effects on the environment because it involves an adoption of certain fees and/or charges imposed by the City, does not commit the City to any specific project, and said fees and/or charges are applicable to future development projects and/or activities, each of which future projects and/or activities will be fully evaluated in full compliance with the California Environmental Quality Act (“CEQA”) when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (See CEQA Guidelines, Section 15004(b)(1)). Therefore, approval of the Fees and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that approval of the updated Fees and/or charges may have a significant effect on the environment. NOW, THEREFORE, the City Council of the City of South San Francisco does hereby ORDAIN as follows: SECTION 1. Findings A. After considering the 2019 Supplemental Report, the testimony received at the noticed public meeting at which this Ordinance was considered, the accompanying staff report, the General Plan, the General Plan EIR, the Parks and Recreation Master Plan and all correspondence received at or prior to the public meeting (the “Record”), the Council approves and adopts the 2019 Supplemental Report; and the City Council further finds that the future development in the City will generate the need for the park and recreational facilities necessitating adoption of this Ordinance. B. The City currently provides park and recreational facilities to the community and the Fees set forth in this Ordinance will be used to maintain current levels and assist the City in meeting its stated goals for park and recreational facilities under the General Plan, Parks and Recreation Master Plan and other applicable plans. As such, the Parkland Acquisition Fee and Park Construction Fee adjusted under this Ordinance as it relates to development within the City is not a “project” within the meaning of CEQA (Pub.Res. Code §21080(b)(8)(D)). C. In adopting this Ordinance, the City Council is exercising its powers under Article XI, §§5 and 7 of the California Constitution, Chapter 5 of Division 1 of the Government Code (“Mitigation Fee Act”), commencing with Section 66000, collectively and separately. D. The Record establishes: 1. In accordance with Section 66001, subdivision a, paragraph 1 of the Mitigation Fee Act, the purpose of the Parkland Acquisition Fee and Park Construction Fee, set forth in this Ordinance, is to provide funding to achieve the City’s goal of maintaining existing service levels and to ensure adequate park and recreational facilities are provided in the future to meet the needs of South San Francisco residents and employees as established in the General Plan and Parks and Recreation Master Plan. Standards for the desired level of parks and recreational facilities have been identified which have been used as the basis to establish the Fees under this Ordinance. To the extent that the amendments provided for in this Ordinance result in an increase in the Park Construction Fee, the City will continue to use the proceeds of the Park Construction Fee for the purpose of constructing new park facilities on new parkland acquired by the City and will also use the proceeds of the Park Construction Fee for the purpose of refurbishing and expanding existing park facilities to serve new residents and employees, to maintain the existing level of service for all residents and employees, and to ensure continued levels of service that are consistent with the General Plan. 2. In accordance with Section 66001, subdivision a, paragraph 2 of the Mitigation Fee Act, the Fees collected pursuant to this Ordinance shall be used to acquire parkland and construct, refurbish, and expand park and recreational facilities, including expanding playgrounds, constructing improvements to sports fields and sports courts, adding passive park facilities such as picnic and sitting areas, installing night lighting, paths, grading, drainage and irrigation, and implementing other similar refurbishment and expansion projects, to maintain existing levels of service and meet the levels identified in the General Plan, Parks and Recreation Master Plan and the Fee Study. 3. In accordance with section 66001, subdivision a, paragraph 3 of the Mitigation Fee Act, there is a reasonable relationship between the Fees’ use (to pay for acquisition of parkland and construction, refurbishment, and expansion of park and recreational facilities) and the type of development for which the Fees are imposed in that the Fees will be applied to development projects in the city, which will generate demands for park and recreational facilities. To the extent that the amendments provided for in this Ordinance result in an increase in the Park Construction Fee and those Fees are used for refurbishment and expansion projects, the Park Construction Fee is levied upon new residential and non- new residential (commercial) development projects. New residents in new residential development projects and new employees in new non-residential development projects will place additional demands on park and recreational facilities, which are near or at capacity. Expanding playgrounds, improving sports fields and sports courts, building passive park facilities, installing lighting, paths, grading, drainage and irrigation, and implementing other similar refurbishment and expansion projects will address and mitigate the additional impacts and demands created by future residential and nonresidential development projects. 4. In accordance with Section 66001, subdivision a, paragraph 4, there is a reasonable relationship between the need for the parkland acquisition and park construction Fees and the types of development projects on which the Fees are imposed in that the Fees will be applied to new development projects in the city, which will attract new residents and employees that will place a greater demand on park and recreational facilities. To the extent that the amendments provided for in this Ordinance result in an increase in the Park Construction Fee and those Fees are used for refurbishment and expansion projects, the Park Construction Fee is levied upon new residential development projects and new non-residential development projects, which generate new residents and new employees in the community. The refurbished and expanded park facilities will serve the needs of new residents in residential development projects and new employees in non-residential development projects by expanding active and passive park facilities and areas and by enhancing access and adding hours of use for residents and employees. 5. In accordance with Section 66001, subdivision b of the Mitigation Fee Act, there is a reasonable relationship between the amount of the Fees and the cost of providing the parkland and park and recreational facilities attributable to the development in the city upon which the Fees are imposed in that the Fees have been calculated by apportioning the cost of parkland acquisition and park facilities construction, refurbishment, and expansion to the number of residents and employees attracted by each type of new residential unit and additional square footage in each type of new non- residential space. To the extent that the amendments provided for in this Ordinance result in an increase in the Park Construction Fee and those Fees are used for refurbishment and expansion projects, the Park Construction Fee has been updated with 2019 estimated park construction costs specific to the types of park facilities and improvements to be undertaken by the City of South San Francisco. The Park Construction Fees are calculated by apportioning the cost of constructing park facilities and improvements to the number of residents generated by each type of new residential unit and the number of employees generated per one- thousand square feet in each type of non-residential development project. Confirming that Park Construction Fee can be used for refurbishment and expansion construction projects does not alter the calculation of the Park Construction Fee and each new development project will be charged a Park Construction Fee commensurate with its impact on all park and recreational facilities. 6. The cost estimates set forth in the 2016 Study and the 2019 Supplemental Report are reasonable estimates for acquiring parkland and constructing, refurbishing, and expanding park and recreational facilities and the Fees expected to be generated by future development will not exceed the projected cost of acquiring parkland and constructing, refurbishing, and expanding park and recreational facilities. 7. The method of allocation of the Fees to particular developments bears a fair relationship and is roughly proportional to each development’s burden on and benefits from the park and recreational facilities to be funded by the Fees, in that the Fees are calculated based on the number of residents and employees each particular development will attract. 8. The 2019 Supplemental Report is a detailed analysis of how using Park Construction Fees to expand and refurbish parks and recreational facilities and services is an efficient and cost-effective way to address demands for such facilities generated by new development in the City and identifying the parks and recreational facilities necessary to accommodate that development. 9. The Fees are consistent with the General Plan and, pursuant to Government Code Section 65913.2, the City Council has considered the effects of the Fees with respect to the City’s housing needs as established in the housing element of the General Plan. 10. The annual fee adjustments provided for in the Ordinance reasonably approximate the fluctuations in market costs in that it allows for adjustments in accordance with the All Urban Consumers Consumer Price Index, San Francisco- Oakland-San Jose (AUC-CPI) and the Engineering News Record Construction Cost Index (CCI) for the San Francisco area. SECTION 2. Amendments The City Council finds that the foregoing recitals are true and correct and are incorporated into the Ordinance by this reference. The City Council hereby amends Chapter 8.67 to the South San Francisco Municipal Code to read as follows. Sections and subsections that are not amended by this Ordinance are not included below, and shall remain in full force and effect. 1. Revise Section 8.67.010(b) as follows with additions in double-underline and deletions in strikethrough: 8.67.010 Purpose. (b) The specific purpose of the park construction fee is to mitigate the impact of development projects on park facilities by collecting sufficient funds to construct adequate park facilities and improvements in the city, refurbish and expand existing facilities to maintain existing levels of service, and provide three acres of improved parkland per one thousand residents and one-half acres of improved parkland per one thousand new employees. 2. Revise Section 8.67.050(c) as follows with additions in double-underline and deletions in strikethrough: 8.67.050 Application of parkland acquisition fee and parks and recreation construction fee. (c) A development project that has submitted a complete application prior to the effective date of the ordinance codified in this chapter shall pay the applicable parkland acquisition fee and park construction fee in effect at the time of approval of the project, unless another date is agreed to in writing by mutual consent of the parties. the application was filed with the city, at the time specified by Section 8.67.040 of this chapter. 3. Revise Section 8.67.060(b) as follows with additions in double underline and deletions in strikethrough: (b) Parkland Acquisition Fee for Residential Development. The parkland acquisition fee for residential development shall be calculated by multiplying the number of units in a development by the average number of residents per unit as shown in Formula Table 8.67.060(a) above, then by 0.003 (equal to three acres per one thousand residents), then by the average fair market value (FMV) per acre of land in the city, and reduced by a factor as may be set by resolution of the City Council 0.30. The average FMV per acre of land in the city shall be determined pursuant to subsection (f) below. Formula 8.67.060(b) Units in Development X Average Residents per Unit X 0.003 (3 acres/ 1,000 people) X Average FMV per acre X any applicable discount factor adopted by resolution of the City Council 0.70 = Parkland Acquisition Fee* Formula 8.67.060(b) Units in Development X Average number of residents per Unit X .003 (3 acres per 1,000 people) X Average FMV per acre of land X .70 (1.0 minus any applicable discount factor adopted by resolution of the = Parkland Acquisition Fee for Residential Development City Council) 4. Revise Section 8.67.060(c) as follows with additions in double-underline and deletions in strikethrough: (c) Park Construction Fee for Residential Development. The park construction fee for residential development shall be calculated by multiplying the number of units in the development by the average number of residents per unit as shown in Formula Table 8.67.060(a) above, then by 0.003 (equal to three acres per one thousand residents), then by the average construction cost per acre, and reduced by a factor as may be set by resolution of the City Council. of 0.30. The average cost of construction per acre in the city shall be determined pursuant to subsection (f) below. Formula 8.67.060(c) Units in Development X Average Residents per Unit X 0.003 (3 acres/ 1,000 people) X Average Construction Cost per acre X any applicable discount factor adopted by resolution of the City Council 0.70 = Park Construction Fee for Residential Development Formula 8.67.060(c) Units in Development X Average number of residents per Unit X .003 (3 acres per 1,000 people) X Average Construction Cost per acre of land X .70 (1.0 minus any applicable discount factor adopted by resolution of the City Council) = Park Construction Fee for Residential Development 5. Revise Section 8.67.060(d) as follows with additions in double-underline and deletions in strikethrough: (d) Parkland Acquisition Fee for Non-Residential Development. The Parkland Acquisition Fee for non-residential development shall be calculated by multiplying the total square feet of the development divided by 1,000, by the average number of employees per 1,000 square feet shown in Formula Table 8.67.060 (b) above, then by .0005 (equal to 0.5 acres per 1,000 employees), then by the average fair market value (FMV) per acre of land in the city, reduced by a factor of as may be set by resolution of the City Council. .75. The average FMV per acre of land in the city shall be determined pursuant to subsection (f) below Formula 8.67.060 (d) Total square feet / 1,000 square feet X Average number of employees per 1,000 square feet X .0005 (0.5 acres per 1,000 employees) X Average FMV per acre of land X .25 (1.0 minus any applicable discount factor adopted by resolution of the City Council) = Parkland Acquisition Fee for Non- Residential Development 6. Revise Section 8.67.060(e) as follows with additions in double-underline and deletions in strikethrough: (e) Park Construction Fee for Non-Residential Development. The Park Construction Fee for non-residential development shall be calculated by multiplying the total square feet of the development divided by 1,000, by the average number of employees per 1,000 square feet shown in Formula Table 8.67.060 (b) above, then by .0005 (equal to 0.5 acres per 1,000 employees), then by the average construction cost per acre of land in the city, reduced by a factor of as may be set by resolution of the City Council .75. The average construction cost per acre of land in the city shall be determined pursuant to subsection (g) below. Formula 8.67.060 (e) Total square feet / 1,000 square feet X Average number of employees per 1,000 square feet X .0005 (0.5 acres per 1,000 employees) X Average Construction Cost per acre of land X .25 (1.0 minus any applicable discount factor adopted by resolution of the City Council) = Park Construction Fee for Non- Residential Development 7. Revise Section 8.67.060(i) as follows with additions in double-underline and deletions in strikethrough: (i) Annual Construction Cost Adjustment. Park Construction Fees paid pursuant to this section may will be adjusted annually by the same percentage as the latest increase or decrease in the Engineering News Record Construction Cost Index (CCI) for the San Francisco area. The adjustment shall be based on a comparison of the most recent CCI to the CCI in the month of adoption of the fee, or the index used for the prior adjustment of the fee. The finance director shall compute the increase or decrease in the such fee and such adjustment shall be approved by resolution of the City Council. The first adjustment will take effect on the second July 1st following the adoption of this resolution and each subsequent July 1st. 8. Add a new Section 8.67.060(j) as follows: (j) Annual Average Fair Market Value per Acre Adjustment. Parkland Acquisition Fees paid pursuant to this section may be adjusted annually by the same percentage as the latest increase or decrease in the All Urban Consumer Price Index, San Francisco-Oakland-San Jose (AUC-CPI). The adjustment shall be based on a comparison of the most recent AUC-CPI to the AUC-CPI in the month of adoption of the fee, or the index used for the prior adjustment of the fee. The finance director shall compute the increase or decrease in the fee and such adjustment shall be approved by resolution of the City Council. 9. Add a new Section 8.67.060(k) with additions in double-underline as follows: (k) Discount Factor Resolution and Posting. The City Council, at its discretion, may elect to reduce the amount of fees imposed pursuant to this Chapter to a lower amount by adopting a discount factor for all projects subject to the applicable fees. Such discretionary fee reduction may be adopted by the City Council by resolution and may be adjusted or eliminated at any time in the sole discretion of City Council. Any such resolution adopted pursuant to this subsection (k) shall be posted on the City’s website. 10. Revise Section 8.67.070(b) as follows with additions in double-underline and deletions in strikethrough: 8.67.070 Use of parkland acquisition fee and park construction fee. (b) Parks Construction Fee. The park construction fee shall be used for the purpose of constructing parks and recreation facilities, refurbishing and expanding existing facilities to maintain existing levels of service, and to adequately providing such facilities on three acres of parkland per one thousand residents and one-half acres of parkland per one thousand new employees of the city. SECTION 3. Publication and Effective Date Pursuant to the provisions of Government Code Section 36933, a su mmary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective sixty (60) days from and after its adoption. * * * * * Introduced at a regular meeting of the City Council of the City of South San Francisco held the 26th day of June, 2019. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the ____day of _________, 2019, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing ordinance this day of , 2019. Karyl Matsumoto, Mayor 3195729.1 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-287 Agenda Date:6/26/2019 Version:1 Item #:11. Report regarding adoption of a resolution adjusting the cannabis business license tax rate set forth in Section 6.16.037 of the South San Francisco Municipal Code,consistent with the authority granted by the voter approved Ordinance No. 1556.(Christina Crosby, Interim Director of Finance) RECOMMENDATION Staff recommends the City Council adopt a resolution adjusting the cannabis business license tax set forth in Section 6.16.037 of the South San Francisco Municipal Code,consistent with the authority granted by the voter approved Ordinance No. 1556. BACKGROUND/DISCUSSION On November 7,2018,a majority of the City’s voters approved Ordinance No.1556 imposing an excise tax on the privilege of conducting business within the City,pursuant to Article XIIIC,section 2(b)of the California Constitution.Revenues from the cannabis business tax will be for unrestricted general revenue purposes and will go into the City’s general fund and can be used for any legitimate government purpose. A summary of the current rates by type of cannabis operation are provided in the table below: City’s Current Rate Consultant’s Recommended Rate Maximum Rate under Ordinance No. 1556 Testing 1%1%2.5% Cultivation 1%2%4% Distribution 1%2%3% Manufacturing 1%3%5% Delivery-Only 1%4%5% All Other Operations 1%4%5% The ordinance adopted Section 6.16.037 of the South San Francisco Municipal Code which established a minimum rate of one percent (1%)of gross receipts for all commercial cannabis operations with varying maximum rates of two and one-half percent (2.5%)of gross receipts for testing,three percent (3%)of gross receipts for distribution,four percent (4%)of gross receipts for cultivation,and five percent (5%)of gross receipts for manufacturing,delivery-only,and all other commercial cannabis operations.Section 6.16.037 of the South San Francisco Municipal Code further authorizes City Council to adjust by resolution or ordinance the cannabis business license tax rates within the voter approved authorized rates. In a study dated May 17,2019 (Attachment 1),the City’s consultant Cohere Insights LLC recommended varying minimum rates of one percent (1%)of gross receipts for testing,two percent (2%)of gross receipts for cultivation and distribution,three percent (3%)of gross receipts for manufacturing,and four percent (4%)of gross receipts for delivery-only and all other commercial cannabis operations.The City’s consultant clarified that charging a uniform rate for all commercial cannabis operations would restrict the industry in the City because there are different profit margins and levels of competition for each type of commercial cannabis City of South San Francisco Printed on 6/28/2019Page 1 of 2 powered by Legistar™ File #:19-287 Agenda Date:6/26/2019 Version:1 Item #:11. because there are different profit margins and levels of competition for each type of commercial cannabis operation. FISCAL IMPACT As of March 7,2019,the Planning Commission has approved a conditional use permit for three commercial cannabis operations:two delivery-only operations (Make Your Mark SSF;The Loaded Bowl LLC)and one distribution operation (Green Light Distribution,LLC).None of the businesses are currently in operation but are in the process of obtaining state licenses.If the proposed resolution is adopted by City Council,the two approved delivery-only operations will be subject to a cannabis business license tax rate adjustment from one percent (1%)of gross receipts to four percent (4%)of gross receipts.Similarly,the one approved distribution operation will be subject to a cannabis business license tax rate adjustment from one percent (1%)of gross receipts to two percent (2%) of gross receipts. RECOMMENDATION Staff recommends City Council adjust the cannabis business license tax rate within the authorized rates granted by the voter approved ordinance to further consistency with the recommendation of the City’s consultant as follows: ·One percent (1%) of gross receipts for cannabis testing operations; ·Two percent (2%) of gross receipts for cannabis cultivation and distribution operations; ·Three percent (3%) of gross receipts for cannabis manufacturing operations; and ·Four percent (4%)of gross receipts for cannabis delivery-only operations and all other commercial cannabis business. City of South San Francisco Printed on 6/28/2019Page 2 of 2 powered by Legistar™ Cannabis Tax Research for the City of South San Francisco May 2019 Cohere Insights LLC andrea@cohereinsights.com Version 1.1, May 17, 2019 - Final Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 2 of 18 1. Executive Summary 3 Long Term Strategy vs. Short Term Gains 3 2. Brief History of Legalization of Recreational Cannabis in California 4 Delivery Services Throughout California 5 3. Summary of State and Local Tax Structure of Cannabis in California 5 Possible State Tax Relief bill 6 Status of AB 286 as of May 3, 2019: 6 **Legislative Update on AB 286** 6 4. Licensed/Regulated Market vs. Unlicensed/Unregulated/Illegal Market 6 5. Cannabis Lessons Learned From Other States 7 6. Recreational Cannabis Tax Rates for Bay Area and Beyond 8 Additional Notes on Tax Rates 10 7. Tax Rate Recommendations 10 Indoor Cultivation - 2% 12 Testing - 1% 13 Distribution - 2% 13 Manufacturing - 3% 14 Delivery - 4% 15 Double Taxation 15 Deferred Taxes 15 Raising Tax Rates Later On 16 8. Tax Revenue Sample Scenarios 16 9. Conclusion 18 Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 3 of 18 1. Executive Summary The cannabis market in California is the largest cannabis market in the world, with its sheer number of potential buyers, sellers, operators, and opportunities for development. The legalization of recreational cannabis in 2016, and the commencement of licensing and operations in 2018, enabled the industry to begin offering to the public, an array of legal products, consumed for both intoxication and wellness. With legal selling, comes the tax revenue that goes along with it, providing the state hundreds of millions of dollars to use for cannabis related administration costs, research, education, and treatment programs that counter the negative consequences of the industry. In addition to state revenue, there is local revenue. Cities can decide whether to allow cannabis businesses to open and at what tax rate to levy on their operations. Tax revenue generated from local businesses goes immediately to a City, without having to flow through the state first. The challenges of allowing cannabis businesses are many and can be contradictory. While operations become an additional source of revenue, if too many businesses come in to a local area, there is fear there will be new crime and quality of life-related repercussions. Additionally, states and cities want to maximize tax revenue, but taxes that are too high push consumers to purchase from the illegal market where prices are cheaper, thus taking sales away from the legal market and tax revenue away from the government. This pattern can be negatively cyclical, as evidenced through initial high tax rates in Oakland and Berkeley, that have since been lowered. These challenges are further complicated by the lack of historical sales data on which to perform long term analysis and make decisions. The state of California and its cities should look to other states where cannabis has been legal longer, like Colorado for example, to understand the lessons they learned on maximizing revenue, while minimizing the illegal market. States and cities are particularly interested in determining the optimal tax rate for each cannabis business type. If cannabis were a new industry without an illegal history, that question would be easier to answer. But because the illegal market still thrives, the optimal tax rate for any business type is nuanced by the subjective nature of consumer habits in buying illegally versus legally. Long Term Strategy vs. Short Term Gains Determining optimal tax rates for maximizing revenue and keeping consumers away from the illegal market is best driven through a long term strategy, rather than through a focus on short Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 4 of 18 term gains. A long term strategy that includes initial low tax rates will enable the legal market to develop and eventually mature, thus providing consumers with an affordable, safe legal choice, and help drive out the illegal market. In this report, I highlight the background and attributes of the cannabis industry, as well as describe a long term tax strategy, through the following content sections: ● Brief History of Legalization of Recreational Cannabis in California ● Summary of State and Local Tax Structure of Cannabis in California ● Licensed/Regulated Market vs. Unlicensed/Unregulated/Illegal Market ● Cannabis Lessons Learned From Other States ● Recreational Cannabis Tax Rates for Bay Area and Beyond ● Tax Rate Recommendations ● Tax Revenue Sample Scenarios In summary, through its tax approach, South San Francisco has the opportunity to lead in a way that helps the overall legal cannabis market in California grow and mature. A mature legal market, accompanied by the right long term tax policy, generates more tax revenue in the long run. This approach produces a positively cyclical effect, instead of negatively cyclical effect. 2. Brief History of Legalization of Recreational Cannabis in California The Control, Regulate and Tax Adult Use of Marijuana Act (AUMA), also known as Proposition 64, was approved by California voters in the 2016 general election, and legalized adult-use cannabis, effective January 1, 2018. The state of California began issuing licenses for adult-use commercial cannabis on January 1, 2018, and imposed a state excise tax of 15% on all retail sales of cannabis (delivery and dispensary) as well as a cultivation tax of $9.25 per ounce of Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 5 of 18 cannabis flowers and $2.75 per ounce on cannabis leaves (dry-weight). Revenues from state taxes on cannabis fund the cost to administer and enforce state regulations, fund research on the impacts of use of medical cannabis, fund youth programs on drug education, prevention and treatment, and combat environmental damage from illegal cultivation. State law allows cities to decide whether to allow or ban cannabis businesses locally and impose local taxes if approved by voters. Delivery Services Throughout California Although cities may ban cannabis businesses, state law allows cannabis to be delivered from a licensed delivery service to any location within the state (with the exception of a few places -- schools, childcare centers, for example), regardless of whether the city of that delivery address has banned cannabis operations.1 3. Summary of State and Local Tax Structure of Cannabis in California ● Consumer retail sales, which includes storefront dispensary and non-storefront delivery service are taxed with a 1) state excise tax of 15%, which is currently calculated as the average wholesale market price of the product + 60% markup margin, 2) sales & use tax (varies by county and city, anywhere from 7% - 10+%), and 3) local tax for the city in which it the retail business is based (varies by city), anywhere from 1% upwards. ● Distribution & manufacturing businesses are taxed with sales & use tax, plus the local tax for the city in which they are based, (varies by city), anywhere from 1% upwards. ● Testing businesses are not taxed with a sales and use tax, unless they sell testing kits, which are taxed with a sales and use tax. Testing business may also be subject to local taxes in the city in which they operate. ● Cultivation businesses are taxed with sales and use tax as well as a cultivation tax, as noted in Section 1 of this report. 1 On January 16, 2019, the Office of Administrative Law (OAL) officially approved state regulations for cannabis businesses across the supply chain. 16 Cal. Code Regs. § 5416(d) states, “A delivery employee may deliver to any jurisdiction within the State of California provided that such delivery is conducted in compliance with all delivery provisions of this division.” Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 6 of 18 Possible State Tax Relief bill To facilitate reducing the price gap between illegal and legal cannabis products, the California legislature considered Assembly Bill (AB) 286 which would temporarily reduce the state excise tax on retail cannabis sales from 15% to 11% and would eliminate the cultivation tax. The measure would be in effect until July 1, 2022, after which the state excise tax would revert back to their original value. However, as of May 16, 2019, AB 286 did not pass through the State House Appropriations on a path to the State Senate2. Without going through the State Senate the bill cannot be approved, and appears to be at a standstill at this time, with no tax changes in effect. 4. Licensed/Regulated Market vs. Unlicensed/Unregulated/Illegal Market Cannabis products sold in the legal market must be tested by a licensed testing facility to ensure the products do not contain pesticides or other harmful ingredients. The illegal market does not adhere to these standards. Therefore, without the extra financial burden of testing, as well as Occupational Safety and Health Administration (OSHA) and insurance requirements, illegal operators can charge approximately 60% less for product than legal operators. At what price are consumers willing to switch from an illegal product to a legal product? There is not a definitive, uniform answer, because different consumers have different buying motivations and price points they are willing to accept. Surveys and interviews3 conducted by business and industry groups indicate that consumers are willing to pay more for tested legal products, up to a certain point. Consumers also want to support government services that keep residents and the industry safe, also up to a certain point. Consumers don’t want to be overtaxed to fund programs unrelated to cannabis. In order to incentivize consumers to change their behavior and buy legally instead of illegally, the gap in price should be as small as possible while the legal industry establishes and develops. One of the ways to close the price gap during the period of development is through low taxes. Once the industry stabilizes and delivers predictable returns, cities and the state can re-evaluate tax rates to ensure maximum revenue is received. Key research points regarding the legal versus illegal market and consumer behavior: ● There are some elements of the illegal market that will probably exist for a while. 2 https://www.cacannabisindustry.org/ccia-legislative-tracker/ 3 https://mjbizdaily.com/wp-content/uploads/2018/08/High-Cost-of-Illegal-Cannabis_FINAL_.pdf Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 7 of 18 ● There is a portion of consumers willing to pay more for the breadth and quality of tested products purchased from licensed operators. ● Consumers want to support the government to a reasonable level. Consumers don’t want to pay excessive taxes to fund services unrelated to cannabis. ● Taxes rates are one of the biggest influencers in final price point in the legal market, since other parts of the supply chain offer less elasticity. 5. Cannabis Lessons Learned From Other States The Institute on Taxation and Economic Policy (ITEP, itep.org) issued a report4 on the impact of taxes on the legal cannabis industry based on data and research in states where cannabis has been legalized the longest (Colorado and Washington). The following excerpts are from the ITEP report: Competition from illegal market. Among the biggest hurdles faced by regulators in establishing legal cannabis markets is competition from the illegal market. Cannabis prices in legal markets have typically been much higher than in the illegal market. This creates an incentive for consumers to avoid shifting their purchases to the legal market, particularly since most cannabis consumers are accustomed to shopping in the illegal market, as it was previously the only option available. Low tax rates help combat illegal market. In the short run, states should help put their newly legal markets on a somewhat more competitive footing with the illegal market by levying a low tax rate. On its own, a low tax rate is unlikely to equalize prices across the legal and illegal markets during the early days of legalization when newly legal businesses are grappling with supply constraints. However, a low tax rate can help to ensure that states are not driving a larger wedge between prices in the legal versus illegal market. Use cannabis tax revenues for cannabis related services. Earmarking cannabis revenues to specific public services should be done sparingly and should be limited to causes with a direct relation to cannabis, such as the regulation of the market and the implementation or expansion of substance abuse treatment programs. Arbitrary constraints on how certain revenues must be spent can make it difficult for lawmakers to craft budgets that direct public revenues to the areas where they are needed most. Use a tax phase-in approach. Low tax rates should not be made permanent, however. While high retail prices pose a problem for law enforcement in the early stages of legal sales, very low prices are likely to be the more important issue once legal markets are fully established. For this reason, states should schedule a gradual phase-in of their ideal long run cannabis tax rate. 4 https://itep.org/taxing-cannabis/ Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 8 of 18 Wholesale prices will fall over time. The experience of states such as Colorado has shown that cannabis prices can fall dramatically as producers and retailers learn to operate more efficiently. Moreover, a potential easing of federal restrictions on access to banking, certain tax deductions, and the interstate shipment of cannabis could lead to similarly dramatic price declines in the years ahead. Redirecting consumer habits to the legal market. After a few years of shopping in legal, regulated stores, it is unlikely that a significant number of consumers will abandon the convenience, selection, quality control, and protection from legal repercussions offered by legal stores. (Consider, for example, the small number of moonshiners operating now compared to just after the end of alcohol prohibition.) A gradual phase-in of cannabis taxes is the best way to draw consumers into the legal market without sacrificing long run revenue collections with a permanently low rate of tax. Put another way, state lawmakers should not allow what is largely a short run concern (the illegal market) to dictate tax policy for the long haul. The approach to phase-in taxes was used at the federal level at the end of alcohol prohibition in the 1930s and it would be simple to implement in the context of cannabis taxation as well. 6. Recreational Cannabis Tax Rates for Bay Area and Beyond The chart below highlights cannabis tax rates for cities around South San Francisco that are currently in effect or will go into effect, plus a few farther out, in order to provide sampling of tax rates around the area. This is publicly available information. Summary ● The lion’s share of legal cannabis activity has been in Oakland and Berkeley. Both cities set a tax rate of 10% for all businesses initially, but recently reduced the rate to 5% to make the legal market more competitive with the thriving illegal market. ● San Francisco has the lowest tax rates in all the bay area. San Francisco has a history of attracting industry with tax benefits, allowing the businesses to root, and then collecting the tax rewards later. Their cannabis tax approach is consistent with that philosophy. ● In San Mateo County, there is very little cannabis activity, and in Santa Clara County the only businesses are retail dispensaries in San Jose where the local tax rate is 10%. ● Most tax rates in populous Southern California areas are in the range of 5% to 10% (not included in chart below). Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 9 of 18 City Businesses Allowed Tax Rate against Gross Receipts (GR), unless otherwise noted) Notes San Francisco All Retail Dispensary & Delivery: 2.5% on up to $1M GR and 5% over $1M GR All other business: 1% on up to $1M GR and 1.5% over $1M GR. Effect Tax Date: Jan 1, 2021, delayed taxation to allow business to take root Oakland & Berkeley All 5% for All Was 10%, recently reduced to 5% San Jose All 10% for All Santa Clara All Retail & Manufacturing: 5% Cultivation: 5% Distribution & Testing: 3% City Businesses Allowed Tax Rate against Gross Receipts (GR), unless otherwise noted) Notes Sacramento All 4% for All Daly City All Up to 10% on GR Effective tax rate not yet specified Redwood City Cannabis Nursery businesses Delivery businesses that include storage and delivery of product Not yet specified -Nurseries are defined as producing only clones, immature plants, and seeds and other agricultural products specifically for planting and propagation. -Non-local retailers delivering into Redwood City would be subject to the City’s cannabis business excise tax Santa Rosa All Cultivation: Initial Rate: 2% of GR or $5.00 per square foot of cannabis cultivation area Manufacturing Initial Rate: 1% of GR. Distribution Initial Rate: 0% (instead subject to standard city business tax Tax rates are in effect until June 2019, after which they will be re-evaluated. Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 10 of 18 under Santa Rosa City Code Chapter 6- 04) Retail: 3% of GR (recreational only and only after state and local regulations are in place) Note: the two cities below, Half Moon Bay and Pacifica, are not included in the original printed report and were added after the fact. Half Moon Bay Nursery businesses only $2 - $10 per cultivation square foot (range depends on type of lighting used to grow plants - artificial vs. natural) See additional tax notes regarding Half Moon Bay at the end of this table. Pacifica All 6% Additional Notes on Tax Rates Half Moon Bay In November 2018, voters passed an ordinance in favor of authorizing the city to tax cannabis businesses at the rates listed below to fund general city services, however voters did not pass advisory ordinances allowing any cannabis business to open and operate, with the exception of nursery businesses, as noted in the table above5: ● $2 - $10 per square foot for cultivation; ● 6 percent of gross receipts for retail; ● 2.5 percent for testing; ● 3 percent for distribution; and ● 4 percent for manufacturing. 7. Tax Rate Recommendations To help make legal businesses competitive with the illegal market, localities should phase in the implementation of cannabis taxes, as noted in Section 4 of this report. Evidence from Colorado and elsewhere indicates that cannabis prices in the legal market are likely to be highest in the months and years immediately following legalization, which suggests that this is the time when legal businesses will be most in need of a competitive boost delivered through lower taxes. Rather than making short term revenue maximization the focus of tax policy, the objective should be to create a long term, stable and balanced market, where illegal sales are minimized, 5 https://www.half-moon-bay.ca.us/604/Ballot-Measures-on-Cannabis-Regulation Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 11 of 18 supply chain is stabilized, and tax rates are proportionally, inversely aligned with cannabis price patterns over time. Maximizing revenue comes from having the right long term strategy, which includes short, mid, and long range phases involving educating the public, changing consumer behavior, making legal cannabis affordable, and helping businesses expand in a legitimate, responsible way. Cannabis Legal Market Development Phases Short Term ● Set taxes low, draw businesses away from operating in the illegal market and draw consumers away from buying from the illegal market through comparable prices, tested products, and diversity of selection. ● Legal businesses establish, which means stabilizing supply chain, finding labor, establishing the right pricing structure. Medium Term ● Legal businesses have found stable operational models, and are growing, supply chain is stabilizing. ● This is a good time to evaluate a tax increase that will go into effect in the long term phase. Long Term ● The legal market is maturing, consumer habits are redirected to legal operators, supply chain and operations are stabilized, wholesale prices are down, and there are predictable returns in the market. ● Tax rates should be increased to the long term rate. During this phase, tax revenue is maximized. Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 12 of 18 Cohere Insights recommends the following initial rates for each business type based on analysis of the market and margins by business type: Indoor Cultivation - 2% There are three main types of indoor cultivation licenses awarded in California -- small, medium, and large. In South San Francisco, indoor cultivation applications most likely would be a small business license, which allows up to 10,000 square feet of growing area. The goal of the state regarding cultivation licensing is to protect nascent businesses from being crushed by big farms or well-financed conglomerates. The protections are also supposed to give existing cannabis businesses operating in the illegal market an opportunity to transition to the legal, taxable market. However, the costs and regulatory requirements of entering th e legal cannabis industry have persuaded many smaller cultivators to stay in the shadows, causing state tax revenue to fall short of projections. Start-ups costs as a cultivar are high. In addition to the state cultivation tax, there are costs associated to code requirements for odor control, security measures and other things. Tax policy should incentivize business to move from the illegal to the regulated market. If wholesale cultivation prices go down after a few years of regulation, as was the case in Washington and Colorado, indoor cultivation, (probably small license) will be hurt the most. Large scale growers are better positioned to weather a big drop in wholesale prices. While their profit margins are smaller, large growers have the scale to sell more product and still turn a profit. For small cultivators, the diminishing margins resulting from wholesale price drops can be debilitating. Up for consideration is the number of cultivation licenses approved by the City. If there are too many indoor cultivars, competition will drive the price down and margins will be squeezed. Summary of Small Indoor Cultivation License Issues in the state (as of May 3, 2019) Overall in California: 78 issues Oakland: 1 Sacramento: 1 With only two cultivars in the bay area, there is opportunity for more to open, and with a lower tax rate, South San Francisco has the opportunity to develop the local indoor cultivation market. Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 13 of 18 Testing - 1% Testing labs have lower margins than growers, retailers, and extraction labs. Since all legal products require testing, more labs in the supply chain will reduce supply related testing bottlenecks. Summary of Bay Area Testing License Issues (as of May 3, 2019): Alameda County: 9 (the total is split between Oakland and Berkeley) San Francisco: 1 San Mateo County: 0 Marin County: 1 Creating a lab requires large capital, and specialized labor and equipment. South San Francisco is an attractive option for opening a testing lab because it has a history of chemical and biotech industries, so specialized labor with lab experience is available. A low tax rate helps encourages testing businesses to open. Some cities forgo tax on testing operations altogether. Distribution - 2% Distribution is a high volume, lower margin business. Cannabis goods can only be transported through a distributor. A lower tax rate on distributors will help the legal market develop and help get legal prices closer to the illegal market. For informational purposes, there are two types of distributor licenses in California: 1) distribution storage and transport (type 11), and 2) distribution transport only (type 13). Type 11 activities include the following, plus all the activities of a type 13 license: ● Transporting cannabis goods ● Arranging for laboratory testing of cannabis goods ● Conducting quality assurance review of cannabis goods ● Ensuring goods comply with all packaging and labeling requirements. ● Storage of cannabis goods Type 13 activities include distributing cannabis goods to the following parties: ● Licensed cultivators ● Licensed manufacturers ● Licensed distributors Note: the following Distribution license breakdowns are not in the original printed report. Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 14 of 18 Summary of Bay Area Distribution Type 11 (storage and transport) License Issues (as of May 16, 2019): Alameda County: 174 City and County of San Francisco: 40 San Mateo County: 2 Santa Clara County: 11 Marin County: 2 Summary of Bay Area Distribution Type 13 (transport only) License Issues (as of May 16, 2019): Alameda County: 12 Marin County: 4 Manufacturing - 3% Manufacturers produce branded products for retailers as well as white label products that are branded by other businesses (retailers and distributors). Manufacturing margins are higher than other cannabis business, with the exception of retail, and therefore can support a higher tax rate. For informational purposes, there are four main license types for manufacturers: ● Type 7 – for extraction using a volatile solvent (ex: butane, propane and hexane) ● Type 6 – for extraction using a mechanical method or non-volatile solvent (ex: CO2, ethanol, water, or food-grade dry ice, cooking oils or butter) ● Type N – for infusions ● Type P – for packaging and labeling only Each license type is inclusive of the types in the list below it. For example, a Type 7 licensee would be able to perform Type 6, N or P tasks. A Type 6 license could perform Type N or P tasks. A Type N licensee would be able to perform Type P tasks. Summary of Bay Area Manufacturing License Issues (as of May 3, 2019): Alameda County - 40 Marin County - 5 San Mateo County - 2 City and County of San Francisco - 13 With only two manufacturers elsewhere in San Mateo County, there lies opportunities for additional manufacturers in South San Francisco to create products. Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 15 of 18 The two manufacturing licensed operations in San Mateo County are both located in Brisbane and are Type N licensees, which are infusions. These two operations are NC4 Systems Inc and Peninsula Distribution Solutions LLC. Delivery - 4% Delivery businesses are consumer facing and have higher margins on the products they sell, and therefore can support higher tax rates. Licensed delivery services offer consumers a legal choice with tested products, and help drive out the legal market. Note: Licensed delivery services can legally deliver product anywhere in the state of California, whether the local jurisdiction has banned cannabis or not, as noted in Section 1 of this report. With a tax rate of 4%, South San Francisco is an attractive city to set up a cannabis business delivery because the rate is lower than any other city around the bay, with the exception of SF. Summary of Delivery License Issues in California (as of May 3, 2019): Total in California: 403 Oakland: 173 San Francisco: 38 Sacramento: 78 Marin County: 9 Double Taxation Double taxation occurs when a cannabis business, usually delivery or distribution, is taxed on gross receipts by the city in which the business is based, as well as by the city in which it is delivering product. Double taxation is counter-productive to keeping prices low and helping the legal market develop, and therefore should be avoided as part of tax strategy. Deferred Taxes To further give the legal cannabis market the opportunity to develop and compete against the illegal market, some cities defer tax effective dates until a date in the future, usually one or two years out. This approach enables businesses to develop without the burden of taxes to pass on to the next level of the supply and demand chains. Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 16 of 18 The advantage of a deferred approach is that businesses are able to pass their lowest possible price to customers without undercutting their margin, while the industry levels out against the illegal market. The disadvantage is that cities generate no revenue during this time, however, they will eventually reap revenues after tax rates go into effect. Raising Tax Rates Later On As noted in Section 4 of this report, based on data from states where cannabis has been legal for longer, after the market stabilizes and matures, wholesales cannabis prices will likely fall, resulting in lower gross receipts, and therefore less tax revenue. Continuous monitoring of cannabis tax revenue will help the City identify when wholesale prices start to fall and when they should consider tax increases that will stabilize tax revenue and keep cannabis prices from dropping too low, which makes products more attractive to underage consumers. 8. Tax Revenue Sample Scenarios Based on the recommended tax rates in Section 6, sample revenue scenarios for each business type are calculated below. Note: In order to derive the sample scenarios, assumptions have been made as to the number of businesses that will operate in South San Francisco and their gross receipts. The gross receipts estimates used in the calculation have been provided by South San Francisco’s previous cannabis consultant, and are not the product of research by Cohere Insights. Such research is not in scope for this report. In reality, estimated tax revenue should be represented in graduation across the initial years of business operations. Businesses will not be operating and earning at full capacity from the outset; it will take them a year or more to achieve full capacity while the market develops and the supply and demand chains stabilize. As a result, tax revenue will be lower at the outset and will gradually increase over time. However, also over time, cannabis wholesale prices likely will fall, at which point tax revenue will also decrease. It is at this point that tax rates can be raised to offset the decline in cannabis prices. Tax Revenue Sample Scenarios Small Indoor Cultivation (10,000 or less of growing space) Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 17 of 18 # of Licenses Est. GR per License Total Est. GR Tax Rate Est. Tax Revenue 2 5,000,000 $10,000,000 2% $200,000 Retailer Non-Store Front (Delivery) # of Licenses Est. GR per License Total Est. GR Tax Rate Est. Tax Revenue 4 1,000,000 $4,000,000 4% $160,000 Distribution # of Licenses Est. GR per License Total Est. GR Tax Rate Est. Tax Revenue 2 2,000,000 $4,000,000 2% $80,000 Testing # of Licenses Est. GR per License Total Est. GR Tax Rate Est. Tax Revenue 2 1,000,000 $2,000,000 1% $20,000 Manufacturing # of Licenses Est. GR per License Total Est. GR Tax Rate Est. Tax Revenue 1 1,000,000 $1,000,000 3% $30,000 Total Sample Tax Revenue $490,000 Cannabis Tax Research for South San Francisco Prepared by Cohere Insights LLC Version 1.1, May 17, 2019 - Final 18 of 18 9. Conclusion To maximize cannabis tax revenue, focus on a long term strategy that sets initial tax rates on the lower end of the recommended range. The outcome of this approach will be development and stabilization of the legal industry and the deterioration of the illegal industry. To summarize the phases of the recommended long term strategy: Short Term ● Set initial tax rates at the lower end, using the recommendations in this report (see Section 7, page 11). ● Monitor the number of license applications received and accepted. Too many of one business type could cannibalize sales from each other. Mid Term - in this phase, supply and demand chains stabilize ● Monitor tax revenue to identify stabilization (steady growth) and patterns in the numbers. These two things trigger the opportunity to evaluate a tax increase. Other cities set an initial lower rate for one to two years before increasing rates. Long Term ● Legal market is maturing, consumer habits are redirected to legal operators, supply chain and operations are stabilized, wholesale prices are down, and there are predictable returns in the market. ● Tax rates should be increased to the long term rate. During this phase, tax revenue is maximized. Photo Credit: City of South San Francisco -Andrea Amaraggi, Cohere Insights LLC cohereinsights.com Cannabis Tax Research City of South San Francisco Prepared by Cohere Insights LLC, June 2019 1 cohereinsights.com Executive Summary ●Tax Revenue ●Challenges ●Illegal Market ●Lack of Historical Data 2 cohereinsights.com Brief History of Legalization ●2016: AUMA approved by voters, legalizes recreational cannabis ●2018: California begins issuing licenses 3 cohereinsights.com California State & Local Tax Structure Retail ●State Excise Tax: 15% ●SUT - varies, 7-10% ●Local Tax ~1-10% Distrib + Manuf ●SUT - varies, 7-10% ●Local Tax ~1-10% Testing ●Local Tax ~1-10% Cultivation ●SUT - varies, 7-10% ●Cultivation Tax (weight based) ●Local Tax ~1-10% 4 cohereinsights.com Licensed/Regulated vs. Unlicensed/Illegal Tested - Safe - Legal Untested - Potentially Unsafe - Illegal 5 cohereinsights.com Lessons Learned from Other States Legalization for more years Example ●Colorado ●Washington 6 cohereinsights.com Cannabis Tax Rates - Bay Area Wide Swing in Rates ●Lowest: San Francisco ●Highest: San Jose ●Tax Rate Reduction in effect: Oakland & Berkeley 7 cohereinsights.com Tax Rate Recommendations - Long Term Strategy Cannabis Legal Market Development Phases 8 cohereinsights.com Tax Rate Recommendations Indoor Cultivation: 2% Testing: 1% Distribution: 2% Manufacturing: 3% Delivery: 4% Other Considerations ●Double Taxation ●Deferred Taxes ●Raising Rates Later On 9 cohereinsights.com Tax Revenue Factors Maximization Wholesale prices decrease over time Initial low rates, then raise Wholesale prices + tax rate structure + supply chain & market stabilization produce revenue maximization over time 10 cohereinsights.com Conclusion - Tax Strategy Low initial rates Raise later after market stabilizes Industry + Consumer + Government WINS! 11 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-288 Agenda Date:6/26/2019 Version:1 Item #:11a. A resolution adjusting the cannabis business license tax rate set forth in Section 6.16.037 of the South San Francisco Municipal Code, consistent with the authority granted by the voter approved Ordinance No. 1556. WHEREAS,on November 7,2018,a majority of the City’s voters approved Ordinance No.1556 imposing an excise tax on the privilege of conducting business within the City pursuant to Article XIIIC,section 2(b)of the California Constitution; and WHEREAS,revenues from the cannabis business tax will be for unrestricted general revenue purposes and go into the City’s general fund and can be used for any legitimate government purpose; and WHEREAS,the ordinance established a minimum rate of one percent (1%)of gross receipts for all commercial cannabis operations; and WHEREAS,the ordinance established varying maximum rates of two and half percent (2.5%)of gross receipts for testing,three percent (3%)of gross receipts for distribution,four percent (4%)of gross receipts for cultivation,and five percent (5%)of gross receipts for manufacturing,delivery-only,and all other commercial cannabis operations; and WHEREAS,the ordinance adopted Section 6.16.037 of the South San Francisco Municipal Code which authorizes City Council to adjust by resolution or ordinance the cannabis business license tax rates; and WHEREAS,the City Council desires to adjust the cannabis business license tax for the privilege of operating within the City consistent with the recommendation of the City consultant and within the authorized rates granted by the voter approved ordinance; and WHEREAS,based on all of the information presented at the June 26,2019 City Council meeting,both written and oral,including without limitation the staff reports,minutes,and other relevant materials (hereafter the “Record”),the City Council finds that under CEQA Guidelines 15060(c)(2)and 15378(b)(4),this tax does not constitute a project under CEQA and therefore review under CEQA is not required. NOW,THEREFORE,BE IT RESOLVED that the City Council of South San Francisco hereby RESOLVES as follows: 1.The foregoing recitals are true and correct and incorporated herein as part of this Resolution. 2.The proposed actions in this Resolution are consistent with the voter approved Ordinance No.1556, which adopted the cannabis business license tax set forth in Section 6.16.037 of the South San Francisco City of South San Francisco Printed on 7/2/2019Page 1 of 2 powered by Legistar™ File #:19-288 Agenda Date:6/26/2019 Version:1 Item #:11a. which adopted the cannabis business license tax set forth in Section 6.16.037 of the South San Francisco Municipal Code. 3.The cannabis business license tax shall be adjusted as follows and is hereby approved: ·One percent (1%) of gross receipts for cannabis testing operations; ·Two percent (2%) of gross receipts for cannabis cultivation and distribution operations; ·Three percent (3%) of gross receipts for cannabis manufacturing operations; and ·Three percent (3%)of gross receipts for cannabis delivery-only operations and all other commercial cannabis business. 4.The City Manager, or his designee, is authorized to execute any necessary related documents. 5.The City Manager,or his designee,is authorized take any and all other actions necessary to implement this intent of this Resolution, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 7/2/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. Report regarding resolution approving the Fiscal Years 2019-21 Biennial Operating Budget for the City of South San Francisco,and approving the Gann Appropriations limit.(Justin Lovell,Financial Services Manager) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the Fiscal Years 2019-21 Biennial Operating Budget for the City of South San Francisco, and approving the Gann Appropriations limit. BACKGROUND/DISCUSSION On May 1,2019,the Budget Standing Committee of the City Council,comprised of Councilmember Mark Addiego and Councilmember Flor Nicolas,reviewed the proposed budget.On May 29,2019,the City Council reviewed the FY2019-20 proposed budget and provided feedback and comments.Since the City Council Study Session on May 29, 2019, the following changes were made: ·Additional Senior Planner position in Economic and Community Development,funded for half the fiscal year +92,026 ·Added the estimated payment for the new quality assurance fees (QAF)for the Fire Department budget. +$99,000 ·Remove lease payments for Fire Department vehicles that have been paid off in FY 2018-19, -$166,000 ·Add to Library Department collections budget not originally included, +$2,000 ·Increase salary budget beyond 3 percent to bring selected positions in the Police Department and Fire Department to the 60 percentile of benchmark cities as part of the Memorandum of Understanding, +$286,000 All of the changes increase the general fund expenses by $313,000 and are reflected in the proposed FY 2019- 20 operating budget. Beginning with Fiscal Year (FY)2017-18,the City made the strategic shift away from a one-year operating budget cycle to a biennial operating budget cycle.Fiscal Year 2019-20 represents the second biennial operating budget.The biennial budget provides a two-year outlook with the first year presented to City Council for budget approval and the second year presented as a business plan, subject to adjustment. Citywide Overview The Finance Department maintains 44 different funds for the tracking of City’s revenues and expenses.The largest fund,the General Fund,is discussed in greater detail below.Excluding Internal Service Funds and Capital Improvement Program (CIP)projects,the City is anticipated to receive $167.1 million in revenues and have $142.3 million in operating expenditure.The majority of operating surplus is dedicated to CIP funding. The CIP will be presented as a separate item to the City Council. General Fund The General Fund is the City’s primary operating fund,serving as the funding source for City Administration, City of South San Francisco Printed on 7/2/2019Page 1 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. The General Fund is the City’s primary operating fund,serving as the funding source for City Administration, Police,Fire,Library and Parks and Recreation services.Changes in principal General Fund Revenue types are discussed in detail below. General Fund Revenues Overall,General Fund total revenues are projected to be $112.6 million excluding transfers in,a $7.2 million increase in revenues in FY 2019-20 compared to the FY 2018-19 adopted budget.The additional revenues are driven by the budget assumptions detailed below. Property tax serves as the City’s largest revenue source,and is shaped by Proposition 13,which limits the annual property tax to one percent of the assessed value of land and property,and limits the annual increase in assessed value to two percent.Excluding revenues from excess Educational Revenue Augmentation Fund (ERAF),property tax revenues are projected to increase by $2.2 million,a 6.8 percent increase over the FY 2018-19 adopted budget.The trend is largely driven by an increase in current year secured property assessed value.The increase in assessed value is driven by new properties entering the tax roll and the reassessment of existing properties due to building improvements. Sales tax revenues are projected to increase to $18.7 million in FY 2019-20,a $1.5 million,a 9.1 percent increase compared to the adopted FY 2018-19 budget.The General Fund sales tax does not include Measure W, a transactions and use tax approved by South San Francisco voters in November 2015,which is budgeted in a separate fund and is discussed in the next section. In November 2018,the South San Francisco voters approved Measure FF,a measure that will gradually increase the Transient Occupancy Tax (TOT)from 10 percent to 14 percent.On January 1,2019,the TOT increased to 12 percent.The next increase to 13 percent will take effect January 2020,followed by an increase to 14 percent January 2021.Current trends indicate vibrant tourism and passenger traffic at San Francisco International Airport (SFO),high average hotel room rates occupancy rates,and strong hotel demand.These factors,In addition to the opening of a new hotel in South San Francisco in 2019,contribute to the increasing TOT revenues.In FY 2019-20 the TOT is expected to increase by $1.1 million to $16.8 million compared to the FY2018-19 adopted budget. General Fund Expenditures FY 2019-20 General Fund Expenditures are projected to be $111.5 million,$3.5 million more,than the FY 2018-19 adopted budget.Of the General Fund expenditures,salaries and benefits represent nearly 78 percent of the General Fund expenditure budget.The primary drivers of salaries and benefits costs are salary,representing 60 percent of costs followed by contributions to California Public Employee Retirement System (CalPERS)for the City’s pension plan represents 24 percent of salaries and benefits costs.The increase in salaries and benefits expenses include;a three percent salary increase,an increase in the City’s minimum wage to $15 per hour,and additional contributions to CalPERS,together have increased $5.5 million compared to the FY2018-19 adopted budget.Of the $5.5 million,CalPERS contribution increased by $3.3 million compared to FY2018-19 adopted budget.There are also position upgrades included in the Department requests,all of which are detailed in the Department Operating Summaries section below. Department Operating Summaries The Department Operating Summaries reflect all planned expenditures by department,inclusive of all funds. Only additional budget requests are described below.The proposed FY2019-20 expenditure budget by department is included in attachment 1.The budget requests are marked as either one-time,on-going,or limited.There are approximately $2.8 million in additional budget requests with $1.3 million in one-time City of South San Francisco Printed on 7/2/2019Page 2 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. limited.There are approximately $2.8 million in additional budget requests with $1.3 million in one-time budget requests and $1.5 million for on-going requests.In addition to the expense,there is $930,750 in revenues and funding from other sources to offset the additional budget requests. City Council There are no changes or additions to the City Council base budget. City Clerk On-Going, $160,000 The City Clerk is requesting to add a new position,an Assistant City Clerk.The Assistant City Clerk position is a single position mid-management classification,responsible for directing,overseeing and supervising the administrative and technical operations and staff. City Treasurer There are no changes or additions to the City Treasurer base budget. City Attorney One-Time, $50,000 The City Attorney is requesting an additional $50,000 for legal services related to the formation of the planned East of 101 Community Facilities District (CFD) that is part of the Mobility 2020 plan. City Manager One-Time, $75,000 ·Census Support, $50,000 ·Professional Services for Executive Team Training, $12,500 ·Citywide Community Survey, $12,500 The City Manager is requesting additional budget to support the census count in South San Francisco and to increase the professional services budget for executive management team training and conducting a citywide community survey. Finance Department One-Time, $153,200 ·Postage Machine replacement, $18,200 ·Special tax consultant, $50,000 ·Master Fee Study, $85,000 The Finance Department manages citywide mailing and distribution.An important component is a postage machine and sorter. The current machine is at the end of its useful life and due for replacement. In 2018,the City Council approved a two-year agreement with David Taussig and Associates (DTA)to provide special tax consulting services related to the evaluation and study of forming a community facilities district. Staff requires additional $50,000 in support by DTA as the possible formation of an East of 101 Community Facilities District continues to be evaluated. The Finance Department is requesting $85,000 for a Master Fee Study.The last Fee Study and update was conducted in FY 2016-17.The fee study at that time principally focused on the building permit and development fee revenue.It is time to create a more comprehensive citywide Master Fee Study for all fees.TheCity of South San Francisco Printed on 7/2/2019Page 3 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. development fee revenue.It is time to create a more comprehensive citywide Master Fee Study for all fees.The best practice to evaluate fees every three years. On-Going, $61,930 ·Payroll Technical Support-Personnel Data Systems, $30,000 ·Postage Machine Annual Maintenance, $4,570 ·Upgrade Financial Services Manager to Deputy Finance Director, $27,360 As staff is continually refining the new payroll system to meet the needs of employees,there is a need to have sufficient budge to have technical support to modify reports and processes as needed to meet the business needs of payroll. As part of a new postage machine, there is an annual maintenance charge. Staff is requesting to upgrade one Financial Services Manager to Deputy Finance Director.This upgrade will provide career growth and succession planning for the department. Non-Departmental The FY 2019-20 operating budget remains largely unchanged from prior year.It reflects adjustments to the cost of Animal Control and C/CAG in accordance with estimates received for FY 2019-20. Human Resources Department One-Time, $130,500 ·Labor Negotiations Consulting, $70,000 ·Sexual Harassment Training - SB 1343, $7,000 ·Executive Leadership Academy Overview and 360 Assessment, $28,500 ·Human Resources Assessment and Strategic Planning, $25,000 The Human Resources is requesting additional funds to provide third-party negotiator to assist the labor negotiations of four bargaining units (AFSCME 829,Teamsters-Mid-management,Teamsters-Confidential,and IUOE Local 39).Additionally,the department is requesting budget to develop a Citywide strategic plan for human resources.As part of SB 1343 requirements,all City employees are required to have sexual harassment training. This request for $7,000 will cover the cost of training all part-time and hourly employees. As the first citywide internal leadership academy wraps up in the late spring,the Human Resources department is requesting funding to conduct an abridged leadership academy for the executive unit in the fall of 2019. Economic and Community Development One-Time, $286,000, offset $150,000 from General Plan Maintenance Fee ·Planning Commission Minutes Transcription, $6,000 ·Planning Consultant Staff Augment, $130,000 ·West of 101 Transportation Master Plan, $150,000, offset $150,000 from General Plan Maintenance Fee Economic and Community Development (ECD)staff is requesting $6,000 annually for a service that would transcribe Planning Commission minutes.This will allow the Administrative Assistant in the Planning Division to focus on cost recovery projects and other priority duties for the Planning Division. Due to the large number of development projects and the desire to deliver high levels of customer service,the Planning Division is requesting $130,000 to provide staff augmentation through a consultant to provide City of South San Francisco Printed on 7/2/2019Page 4 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. Planning Division is requesting $130,000 to provide staff augmentation through a consultant to provide planning services. Staff is requesting an additional $150,000 to complete a transportation master plan for the West of 101 area. Planning Division staff is currently working with a consultant to complete an East of 101 Transportation Master Plan.Funding for Transportation Master Plan will come from General Plan Maintenance Fees.The East and West 101 Transportation Master plans will support and be a component of the General Plan update. On-Going, $227,026 offset from $25,000 in revenue ·Professional Services - TDM and Nexus Study, $135,000, revenue $25,000 ·Add 1.0 FTE Senior Planner, $92,026 first year (1/2 year funding) In FY 2018-19 Planning Division staff hired a consultant to audit all Transportation Demand Management (TDM)programs in the East of 101 area.The next step in the process is to monitor these TDMs,which, thereby,will improve traffic circulation.The second task for this firm would be to modify the TDM ordinance to require residential/multi-family developments to have TDMs as part of their entitlements as well.Staff is also requesting that the funds also conduct a nexus study to recover the cost of construction coordination. The Senior Planner position would be funded for six months in FY19-20 and then fully funded FY20-21. The position would focus primarily on coordinating on coordinating transportation planning initiatives including traffic and parking issues. commission would shift to ECD and would be managed by this new position. Limited, $21,000 ·Holiday Decorations Program, $21,000 ECD staff are requesting additional $21,000 per year for five years to cover the costs of the downtown holiday decorations program,which includes the ongoing maintenance fees for installation/removal,and the expected costs of replacing damaged or missing items. Fire Department One-Time, $392,930, offset $56,550 from Public Safety Impact Fee ·Fire Prevention Staff Development, $7,500 ·Data Analytics Package, $38,000 ·Lucas Device Purchase, $96,893 ·Multigas Detection Equipment, $22,686 ·Diesel Exhaust Capture System, $124,000 ·Ballistic Vests, $11,244 ·Station Alerting System Annual Maintenance, $12,708 ·Vehicle Based Wireless Vehicle Location Routers, $25,000 ·Thermal Imaging Camera, $8,300 ·Provide twelve (12) personnel with Rescue Systems, $25,800 ·Rescue System 3 Training, $25,800 The Fire Department one-time requests include training and staff development and replacement and maintenance of systems and equipment used as part of the departmental operations.Additional requests include a data analytics package that will be used to produce detailed data on the performance and demands of the Fire Department.Of the total $392,930 in additional one-time requests,$56,550 of the expenses will come from the City of South San Francisco Printed on 7/2/2019Page 5 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. Department.Of the total $392,930 in additional one-time requests,$56,550 of the expenses will come from the Public Safety Impact fee. On-Going, $180,765, Revenue $300,000 ·Government Contract Increase, $23,115 ·Postage, $4,000 ·Ambulance Billing Services $50,500 ·Inventory tracking software maintenance $4,150 ·EMS revenue increase, $300,000 ·QAF Fee $99,000 The City’s contract with the County of San Mateo for public safety communications increased approximately 8.5 percent.The Fire Department is requesting $54,500 related to increased costs for ambulance billing services that is offset by increased ambulance transportation revenue. Police Department One-Time, $60,000, offset by $60,000 from Police Asset Seizure funds. The Police Department is requesting funding for training and duty ammunition.This request is offset from funding by the police asset seizure fund. Public Works One-Time, $3,000 ·New Bluebeam Revu Software, $3,000 The Public Works Department is requesting additional funds to purchase Bluebeam Revnu software to that facilitate mark up and notes on electronically submitted development and construction plans. On-Going $100,000 ·Storm Water Consulting Service $25,000 ·Parking District Professional Services, $75,000 The Public Works Department is requesting an additional $25,000 in the Stormwater Fund professional services budget to assist with mitigation of unforeseen storm drain system damage.Public Works is also requesting an increase of $75,000 in the Parking District Fund to cover additional costs related to fire alarm maintenance and HVAC maintenance at the Miller Avenue Parking Garage and additional credit card processing fees related to increased smart parking meter usage. Library Department One-Time, $24,000 ·Envisionware Management Consoles, $7,000 ·E-books (Overdrive), $15,000 ·Collection materials, $2,000 The Library Department is requesting $7,000 to replace the Envisionware Management Consoles (servers)to ensure a secure library network environment.E-books are rapidly gaining in popularity with a 47%increase in total checkouts from calendar year 2017 to calendar year 2018.Because of the increased popularity of items, the average wait time has increased from 22 to 28 days.The trend of increased popularity of these items is City of South San Francisco Printed on 7/2/2019Page 6 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. the average wait time has increased from 22 to 28 days.The trend of increased popularity of these items is expected to continue,and increasing the budget by $15,000 will allow the system to maintain an acceptable level of service. On-Going, $25,325 ·Digital Resources, $15,000 ·Delivery Cost Increase, $10,325 As an on-going budget request,the Library Department is requesting $15,000 to maintain the number of databases,and electronic services available to the community.The Library has added targeted resources to ensure equal access to information and support City goals of diversity and business support.Digital resources include Ancestry.com for genealogical research,Pronunciator for language learning,A to Z for small business support, Discover & Go for access to historical and cultural sites, and BeanStack for early learners. The Library Department is also requesting additional budget for the shared delivery cost increases across the Peninsula Library System.Costs for delivery of library items between consortium member facilities are based on a formula where each jurisdiction pays a percentage of the total cost based on the number of branches and the volume of items delivered.The total percentage is composed 25 percent on the number of stops and 75 percent on the volume of usage.South San Francisco comprises 6.48 percent of stops and 7.13 percent of usage.Costs have increased for next fiscal year as the staffing model has been revised to implement a salary survey,create a Delivery Services Supervisor,and convert contract positions to hourly.A vehicle replacement plan is also being implemented to replace each of the 4 vehicles when they reach 10 years of service. Limited, $27,550 ·RFID Equipment Maintenance, $16,000 ·Interns, $11,550 Beginning in FY 2019-20 year,the maintenance costs for Library RFID equipment,including the self-checkout stations,the security gates,the staff desktop RFID pads,and the automated materials handling system,will increase because of the age of the equipment.The life of the equipment can be extended until the new Library is completed as part of the Community Civic Campus project by purchasing the $16,000 per year warranty to ensure the equipment remains functional. The City and the Library are dedicated to supporting community youth by providing them with work experience and knowledge about the benefits of working for local government agencies.In support of this,the Library intends to hire seven college interns each summer at a cost of $11,550 to work on the Reader Leader peer tutoring program,Summer Reading,MakerSpace,Community Learning Center,Grand Library,social media and history projects.During the summer months,participation in library programs is greatly increased and the addition of interns will allow the Library to maintain the high quality of service with despite the increased demand. Information Technology One-Time, $110,000 ·Trakit Permitting System Upgrade, $50,000 ·Digital Conversion of City Documents, $60,000 The Information Technology Department is requesting $50,000 additional funds to continue the upgrade of existing Trakit permitting software to a new web based version.This program is used by Economic andCity of South San Francisco Printed on 7/2/2019Page 7 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. existing Trakit permitting software to a new web based version.This program is used by Economic and Community Development,Fire,Public Works,and the Finance Departments.This upgrade will improve our online permitting and business license portal for a both efficiency and a better user experience.The Database Management fee is charged on permits issued and funding in that fund is sufficient to cover the cost of the upgrade. As part of the IT Strategic Plan it is recommended to digitize documents and move them to the City document repository.Economic and Community Development and Fire Departments have started their conversion process.Staff is recommending to assist the Parks and Recreation Department,and continue to support Economic and Community Development Department toward the digital file storage transition. On-Going, $188,000 ·GIS Consultant Services, $150,000 ·Trakit Support and Maintenance, $30,000 ·Police Car Computers - Maintenance, $8,000 The Information Technology (IT)Department has a three year contract with AGS Consultant for Geographic Information Systems (GIS)services.GIS is an important component of IT services offered citywide.The existing contract expires in FY2019-20 and the IT Department will bring the contract to City Council for renewal. The upgrade of the existing permitting software mentioned above will also require ongoing support and maintenance and require an annual appropriation.Lastly,the Police Department’s vehicle computers require annual maintenance for optimal use which will cost $8,000 annually. Parks and Recreation Department One-Time, $12,100, Revenues $12,100 ·SSFUSD Summer STEAM Expansion program, $12,100, Revenues $12,100 In early Fall 2018,representatives from the South San Francisco Unified School District (SSFUSD)reached out to staff at the Parks and Recreation Department about possible collaboration opportunities to support SSFUSD’s STEAM (Science,Technology,Engineering,Art,and Math)Summer Program.In late November 2018,SSFUSD received a grant through the 2018 Student Support and Academic Enrichment (SSAE)grant by the California Department of Education that would support the cost of an extended care program operated by the Parks and Recreation Department in conjunction with the STEAM Summer Program.Both the STEAM Summer Program and extended care will be provided to participants at no cost. On-Going, $620,120, Revenue $327,100 ·Buri Buri After School Expansion, $231,300, Revenues $183,500 ·Ponderosa After School Expansion, $228,300, Revenues $143,600 ·Public Art Funding, $50,000 ·Music Licenses, $4,500 ·Upgrade Technology for 11 Recreation Coordinators, $4,500 ·Activity Guide Increased Costs, $5,000 ·Increase uniform budget, $23,000 ·Increased Water Rates, $41,246 City of South San Francisco Printed on 7/2/2019Page 8 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. ·Sunday Recreation Classes, $19,680, Revenues $23,681 ·Upgrade Parks Maintenance Worker to Arborist Technician ($0) ·Upgrade PT Regular Rec Leader III to Rec Leader IV, $2,000 ·Upgrade 2.0 various PT Regular to 2.0 FTE Recreation Services Coordinator, $6,595 On the February 27,2019 City Council meeting,Parks and Recreation staff approved the expansion of the Buri Buri After School Recreation Program (ASRP)for FY2019-20 to increase the capacity of the ASRP to accommodate all of the children on the waiting list at the request of the South San Francisco Unified School District.The expansion of the Buri Buri ASRP necessitates the addition of 1 full-time equivalent (FTE) Recreation and Community Services Coordinator (Coordinator).This would be a new position within the Parks and Recreation Department.Staffing coverage is particularly critical for the licensed childcare programs, which are mandated to have a ratio of 14 students per teacher.The total cost for FY2019-20 is $231,301 and there will be an estimated revenue of $183,500. Also at the request of SSFUSD has requested the expansion of the Ponderosa ASRP by 40 children.This increase will also require the addition of 1 full-time equivalent (FTE)Recreation and Community Services Coordinator (Coordinator). The total costs for FY2019-20 is $228,301 and an estimated revenue of $143,600. Prior to the economic downturn,the Parks &Recreation department had a special fund for the purchase of public art.Staff intends to request funding for public art on a year-to-year basis as needed.Staff requests $50,000 to support continued public art efforts in the new fiscal year. The Parks &Recreation Department is requesting several additional budget items that have an on-going cost. As approved by City Council as part of the mid-year budget adjustment,Parks and Recreation is requesting an on-going $4,500 for music licenses, allowing the Department to play licensed music during special events. Staff working at recreation facilities throughout the City currently do not have City-issued cell phones and instead rely on their personal phones to contact and schedule staff,document pictures,communicate with each other during their shifts.The budget request of $4,500 will purchase new cell phones and pay for the monthly plans.The cost to print and distribute the quarterly recreation activity guide has increased.The $5,000 budget request represents the increase in annual printing costs. The Recreation Division would like to begin hosting classes on Sundays at the MSB.The community has requested additional recreation opportunities and currently,does not offer any classes on Sunday.The initial plan would be to offer two sewing classes,private language lessons and additional private piano classes,which are currently in very high demand.The costs associated with offering Sunday classes would be offset by revenues from class fees. The Parks Division is requesting to upgrade one Parks Maintenance Worker to a new Arborist Technician.The Arborist Technician will essentially serve as a lead tree trimmer,where they would work in the field,oversee large removal,pruning,and reforestation tasks,and assign work under the supervisor's direction.This position will allow the Parks Supervisor to reallocate his time toward improving the quality of work in all other currently assigned areas.This would also allow the Department to become more proactive in hazard assessment and storm preparation tree work,addressing public safety and liability,and training and equipment cycling per ANSI and OSHA safety standards, which in the long term, may realize savings due to tree related claims. The Parks &Recreation Department requests to upgrade a Part Time Regular Recreation Leader III to a Recreation Leader IV.The current incumbent has been working in that capacity for 20 years and staff has come City of South San Francisco Printed on 7/2/2019Page 9 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. Recreation Leader IV.The current incumbent has been working in that capacity for 20 years and staff has come to rely on the person’s in-depth knowledge and relationship with the community. Lastly,the Parks &Recreation Department is requesting upgrading 2.0 FTE Part Time Regular positions to 2.0 FTE Recreation and Community Services Coordinators.One Recreation Services Coordinator will be dedicated to programming and activities on the 3rd floor at Magnolia Senior Center.The other 1.0 FTE Recreation Services Coordinator will be for the classes programs,including coordination and supervision of Recreation Instructors who work at all hours in different locations throughout the City.If approved,this position will offer great assistance to the Recreation Classes Supervisor and allow for growth and expansion of recreation class opportunities. Other Funds Below are highlights of some of the other funds major funds.All of the funds budgets for FY2019-20 are represented in Attachment 1. Measure W - City Based on estimates provided by the City’s sales tax consultants,revenue estimates for Measure W specific revenues are anticipated to be $12.3 million for FY 2019-20 an increase of $2.6 million compared to FY2018- 19 adopted budget.The increase represent the strong economy in South San Francisco.The fund summary reflects planned expenditures of $17.1 million in Capital Improvement Projects,including the Community Civic Center and street rehabilitation project. Gas Tax In FY2019-20 the City will see the first year of gas tax revenue increase of nearly $250,000 compared to FY2018-19 after several years of decline.The increase in Gas Tax revenues is attributed to Senate Bill 1 (SB1), known as the Road Maintenance and Rehabilitation Account that the City receives as part of the local streets and roads program that is tracked in a separate fund.The current transfers to the General Fund and to the Storm Water Fund have been maintained,this will be the first time in three years that funding will be programed in the CIP at s modest $445,000. Measure A In 1988,San Mateo County voters approved a half-cent sales tax,known as Measure A,to fund various transportation needs throughout the county.In 2004,voters approved a tax extension through 2033.Measure A serves as a major funding source for the City’s Capital Improvement Plan,proposed at $2.3 million for FY 2019-20. Road Maintenance & Rehabilitation (SB1) In November 2018,Proposition 6 was on the ballot that would have repealed SB1.Prop 6 did not pass,thus maintaining Road Maintenance and Rehabilitation Account funds.Staff is expecting $1.1 million in revenues in FY2019-20 and is proposing a $1.5 million appropriation for CIP projects. San Mateo County Measure W In November 2018,the San Mateo County voters approved Measure W,a countywide ½cent sales tax dedicated to congestion relief and road repair.Ten percent of the annual funds will be distributed to the San Mateo County cities on a formula basis similar to Measure A.The sales tax will begin collection on July 1, 2019.Staff anticipates that in the first year of the sales tax measure,South San Francisco will receive $300,000 followed by approximately $600,000 annually that will be initially programed to the City’s Road Rehabilitation City of South San Francisco Printed on 7/2/2019Page 10 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. program as part of the CIP. Community Development Block Grant (CDBG) The City’s CDBG funding entitlement from the Department of Housing and Urban Development (HUD)has varied significantly over past years.The FY 2019-20 operating budget assumes that the City will receive $462,000.The City Council approved the FY19-20 spending plan at the April 24,2019 City Council meeting. As part of the City Council request,$3,500 from the General fund will be programed to support the public service grants.The CDBG serves as the City’s sole source of funding for community services provided by non- profit organizations to local residents. Common Greens Maintenance District Funds Prior to Proposition 13,the City of South San Francisco created various maintenance districts,collectively known as the Common Greens.The districts are funded by a share of the one percent property tax levy,which reduces the City’s share of the property tax levy;The City’s share averages 17 percent.The FY 2019-20 operating budget for the Common Greens is proposed to have greater expenses than revenues.Over the next several years staff will evaluate how to best realign revenues with expenses in the Common Greens funds. City Housing Fund In 2012,all Redevelopment Agencies in the State of California were dissolved pursuant to ABX1 26.The City Council voted to accept the option to become the Successor Housing Agency to the Low/Moderate Income Housing Fund.The majority of revenues come from rent on city properties,and use of City Housing Fund reserves is restricted as follows: 0-30 percent Area Mean Income (AMI) Projects - Minimum of 30 percent of funds; 0-60 percent AMI Projects - Remaining 50 percent of funds; and 60-80 percent AMI Projects - Maximum of 20 percent of funds. Solid Waste Management Fund The City receives a dedicated fee pursuant to the franchise agreement with the South San Francisco Scavenger Company,the City’s exclusive solid waste management franchise.Revenues are projected at $180,000 for the FY 2019-20 operating budget.Funds can be used to pay for monitoring and remediation costs associated with the closed Oyster Point landfill and for other solid waste reduction efforts.Additional revenue comes from forfeited solid waste deposits, which are used to further the City’s solid waste diversion goals. Developer Deposit Fund The Developer Deposit Fund includes reserves that are funded by fees paid from developers.Staff requests that the City Council consider as funding sources for various efforts in the ECD and Fire Departments,which were presented in the department section of the staff report. The General Plan maintenance fee is assessed as part of the permit issuance process to mitigate the impact of each submitted plan on the City’s General Plan.ECD’s budget request of $150,000 for a West of 101 Transportation Master Plan city-wide multi-modal transportation plan asks to use the General Plan maintenance reserve as a funding source. City Programs Fund The City Programs Fund is primarily comprised of various donations and other funds that are restricted for a specific purpose.The reserve for the City’s share of asset seizure is included in the City Programs Fund,and is projected to serve as a funding source for the Police Department budget request in the amount of $60,000 from City of South San Francisco Printed on 7/2/2019Page 11 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. projected to serve as a funding source for the Police Department budget request in the amount of $60,000 from the Police Assets Seizure funds for the purchase of ammunition. Consolidated Impact Fees Fund The City has implemented a number of impact fees charged on new development to offset the impact on City infrastructure.The FY 2018-19 operating budget shows a transfer of $9.8 million to CIP projects from impact fee funds.The East of 101 Sewer Impact Fee does not have sufficient revenues to continue with the Pump Station #2 Upgrade project that is critical to sewer collection system.In order to have sufficient funds the Sewer Capacity Charge will fund $4.5 million of the project costs. Sewer Fund FY2019-20 represent year three of the five year sewer rate plan.The sewer service fees will increase 2 percent as part of the plan.As part of the National Pollutant Discharge Elimination system (NPDES)permit the Water Quality Control Plant (WQCP)has a robust capital program.In FY2019-20,an additional $12.1 million in CIP appropriations that will repair,replace,and upgrade critical components of the WQCP and the sewer collection system. Storm Water Revenues from Storm Water services charges remain a challenge for South San Francisco and all local government agencies.In order to propose a rate increase,local governments must do so via a ballot measure. There are efforts to amend the state constitution to have storm water fees be subject to the Proposition 218 process,similar to other utility services.Absent a legislative fix,the City will have limited resources to address increasingly stringent regulatory compliance requirements. Internal Service Funds Internal Service Funds serve as a means for an entity to charge itself for services and benefits that are provided to all operating departments.The City of South San Francisco has internal service funds for garage services, self-insurance, health and benefits, equipment replacement and information technology (IT). Garage Fund The City’s Public Works Department oversees and administers Garage Services. Self-Insurance Fund The City receives risk management and mitigation services through its membership with the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA).The City also receives excess Workers’ Compensation coverage through the California State Association of Counties Excess Insurance Authority (CSAC EIA).The respective premiums for each are paid from the Self-Insurance Fund and allocated to each operating fund and program through interdepartmental charges.The FY 2019-20 operating budget reflects cost increase based on estimates provided by our plan providers. Health and Benefits Fund The Health and Benefits Fund provides payments to health care providers for medical,dental and vision premiums. The FY 2019-20 operating budget health and benefit charges decreased slightly Equipment Replacement Fund The Equipment Replacement Fund accounts for replacement of the City’s vehicles and other equipment.The FY 2019-20 operating budget $350,000 for vehicles purchases and $150,000 for computer replacement. City of South San Francisco Printed on 7/2/2019Page 12 of 13 powered by Legistar™ File #:19-419 Agenda Date:6/26/2019 Version:1 Item #:12. Information Technology (IT) Fund The IT Fund accounts for IT Department payroll costs,hardware replacement costs,and software licensing fees. The one-time and on-going items for FY 2019-20 were discussed in the department section. FISCAL IMPACT In FY 2019-20 the City’s General Fund,with $112.6 million in revenues and $111.4 million in expenditures,is projected to generate a surplus of $2.6 million,before contributing to the General Fund reserves.At the close of the Fiscal Year,staff will review operating surplus and use surplus to meet the City’s reserve requirements,in compliance with the City’s Reserves Policy. RELATIONSHIP TO STRATEGIC PLAN The budget is the City’s spending plan that supports Priority Area 3, Financial Stability. CONCLUSION The City’s FY 2019-20 operating budget is balanced.Precluding operating funds that are employing a planned spend of existing reserves, all operating funds are projected to operate at a surplus. Attachments: 1.FY2019-21 Proposed Budget 2.PowerPoint - Proposed Budget FY2019-21 City of South San Francisco Printed on 7/2/2019Page 13 of 13 powered by Legistar™ PROPOSED BIENNIAL OPERATING BUDGET & FISCAL YEARS 2019-21 CITY OF SOUTH SAN FRANCISCO CALIFORNIA This page is intentionally left blank. CITY OF SOUTH SAN FRANCISCO, CALIFORNIA FISCAL YEAR 2019-21 PROPOSED BIENNIAL OPERATING BUDGET MEMBERS OF THE CITY COUNCIL: Mayor Karyl Matsumoto Vice Mayor Richard A Garbarino Council Members Mark N. Addiego Mark Nagales Flor Nicolas CITY OFFICIALS: FY 2019-21 Budget Document Prepared By: Finance Department Christina Crosby, Interim Director of Finance Justin Lovell, Financial Services Manager Jennifer Clemente, Financial Analyst II Kylie Hicks, Financial Analyst II Steven Lew, Senior Accountant City Manager Assistant City Manager Mike Futrell Marian Lee City Treasurer City Clerk City Attorney Frank Risso Rosa Govea Acosta Jason Rosenberg This page is intentionally left blank. TABLE OF CONTENTS v City of South San Francisco FY19-21 Proposed Biennial Operating Budget TABLE OF CONTENTS .......................................................................................... V TRANSMITTAL LETTER ..................................................................................... A-1 INTRODUCTORY SECTION ................................................................................B-1 OPERATING FUNDS SUMMARY ........................................................................ C-1 GENERAL FUND ............................................................................................... D-1 DEPARTMENTAL PAGES ................................................................................... E-1 DEBT OBLIGATIONS.......................................................................................... F-1 GOVERNMENTAL FUNDS ................................................................................. G-1 MAJOR PROPRIETARY FUNDS ......................................................................... H-1 INTERNAL SERVICE FUNDS ................................................................................ I-1 POSITION BUDGET ........................................................................................... J-1 MISCELLANEOUS SECTION ............................................................................... K-1 This page is intentionally left blank. TRANSMITTAL LETTER A-1 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget TRANSMITTAL LETTER TRANSMITTAL LETTER A-2 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Mayor, Vice Mayor, and Councilmembers: We present to you the City of South San Francisco’s FY 2019-21 Proposed Biennial Operating Budget. INTRODUCTION South San Francisco proudly remains The Industrial City, a term defining our residents and businesses as industrious, entrepreneurial and innovative. South San Francisco is home to big thinkers changing the world. The City is continuing to work in accordance with the goals set forth in the City’s Mission Statement: The mission of the government of the City of South San Francisco is to provide a safe, attractive, and well-maintained community through superior customer service and programs, and a work ethic that will enhance the quality of life in our neighborhoods. To that end, we will strive to nurture a partnership with the community by recruiting a diverse and highly skilled work force, be an active partner in quality education, and attract and retain a prosperous business community, all of which will foster community pride and understanding. Over 900 full and part-time employees are committed to this mission, following the City’s Core Values: • Strengthening each other and the organization through dedication and teamwork; • Recognizing and Respecting diversity and encouraging opinions of the community and workforce; • Committing to Excellence and Service; • Encouraging creativity and supporting problem solving; OFFICE OF THE CITY MANAGER CITY COUNCIL 2019 KARYL MATSUMOTO, MAYOR RICHARD A. GARBARINO, VICE MAYOR MARK N. ADDIEGO, COUNCILMEMBER MARK NAGALES, COUNCILMEMBER FLOR NICOLAS, COUNCILMEMBER MIKE FUTRELL, CITY MANAGER TRANSMITTAL LETTER A-3 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget • Accepting responsibility and accountability; • Demonstrating integrity and transparency in all aspects of service; • Promoting and maintaining open and constructive communication; and • Encouraging skill development and professional growth. The City was mindful of these and other priorities as the FY 2019-21 Proposed Biennial Operating Budget was developed and will pursue the following FY 2019-20 Strategic Initiatives: • Workforce Development o Maintain, Train and Support a High Performance Team; • Quality of Life o Robust recreation & learning programs, with top tier public parks, art and green spaces; o Excellent bike paths, pedestrian ways, and other multi-modal transportation options; o Greenhouse gas, water and energy reduction, implementing the Climate Action Plan; and o Full range of employment and housing options. • Financial Sustainability • Public Safety o Highly skilled Police, Fire, Emergency Medical Service and Emergency Management Program; • Economic Vitality o Vibrant and healthy Downtown; and • Community Connections o Strong, active neighborhood associations, non-profits, service clubs and volunteer opportunities. • Robust internal and external communications strategy; BUDGET OVERVIEW The City of South San Francisco, the Industrial City, has a rich history of adapting to shifts in business, and yet staying true to its industrial heritage. The City’s origins were rooted in livestock- related industries, and transitioned to shipbuilding to support two world wars. The 1950’s brought modern industrial parks to the East of 101 area, where freight forwarding, light industries and other airport-related businesses thrived. The addition of Genentech in 1976 earned the city the moniker of “Birthplace of Biotechnology”. Today, the City is home to over 200 biotech companies and is the Biotechnology Capital of the World. The FY 2019-21 Proposed Biennial Operating Budget reflects the versatility, depth and resilience of the local economy. The City’s major tax revenue sources, Property Tax, Sales Tax and Transient TRANSMITTAL LETTER A-4 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Occupancy Tax (TOT), continue to grow at a steady and sustainable rate, while new residential and commercial developments broaden the City’s tax base. Growth in assessed value of the City’s secured properties is a major driver of property tax revenues, and is a barometer of the real estate market in South San Francisco and the greater San Francisco Peninsula. Higher sales tax revenues reflect refined estimates for Measure W, the transactions and use tax passed by South San Francisco voters in November 2015. Sustained higher TOT revenues are supported the voter approved Measure FF gradually increasing the TOT rate from 10 percent to 14 percent, plus vibrant tourism, high average room rates and high occupancy rates. Employee compensation represents 45 percent of the City’s total budget. Similar to other full service cities, the cost of employee pensions and healthcare pose a challenge to long-term financial sustainability. The City contracts with the California Public Employees’ Retirement System (CalPERS), the largest public pension fund in the United States, to provide pension benefits for its employees. Sixty-five percent of CalPERS’ pension costs are paid by investment returns provided by its sizeable portfolio, currently valued at $323 billion. In December 2016, the CalPERS Board of Administration reduced its discount rate from 7.5 percent to 7.0 percent, which has impacted all local government agencies that contract with CalPERS for pension benefits. South San Francisco prides itself on being fiscally prudent and accountable, with balanced budgets that fund services important to our community and maintain our quality of life. Essential city services must be maintained and protected to effectively serve our residents, including public safety and after-school programs that help keep youth and teens safe and off the streets, out of trouble, and away from drugs and crime. GENERAL FUND The FY 2019-20 Proposed Operating Budget for the General Fund is balanced, with total revenues at $112.6 million and $111.4 million in expenditures. In FY 2020-21, the General Fund is projected to be balanced, with total revenues of $114.3 million and $112.7 million in expenditures. REVENUE ASSUMPTIONS Property Tax Property tax serves as the City’s largest revenue source, and is shaped by Proposition 13, which limits the annual property tax to one percent of the assessed value of land and property, and limits the annual increase in assessed value to two percent. Excluding revenues from excess Educational Revenue Augmentation Fund (ERAF), property tax revenues are projected to increase by $2.2 million, a 6.8 percent increase over the FY 2018-19 adopted budget. The trend is largely driven by an increase in current year secured property assessed value. The increase in assessed value is driven by new properties entering the tax roll and the reassessment of existing properties due to building improvements. TRANSMITTAL LETTER A-5 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Sales Tax Sales tax revenues are projected to increase to $18.7 million in FY 2019-20, a $1.5 million, a 9.1 percent increase compared to the adopted FY 2018-19 budget. The General Fund sales tax does not include Measure W, a transactions and use tax approved by South San Francisco voters in November 2015. Transient Occupancy Tax (TOT) In November 2018, the South San Francisco voters approved Measure FF, a measure that will gradually increase the Transient Occupancy Tax (TOT) from 10 percent to 14 percent. On January 1, 2019, the TOT increased to 12 percent. The next increase to 13 percent will take effect January 2020, followed by an increase to 14 percent January 2021. Current trends indicate vibrant tourism and passenger traffic at San Francisco International Airport (SFO), high average hotel room rates occupancy rates, and strong hotel demand. These factors, In addition to the opening of a new hotel in South San Francisco in 2019, contribute to the increasing TOT revenues. In FY 2019-20 the TOT is expected to increase by $1.1 million to $16.8 million compared to the FY 2018- 19 adopted budget. Permit Revenues Residential and commercial development continues to flourish in response to post recession pent up demand. Building and fire permit revenues are projected to reach $12.1 million in FY 2019- 20, an increase of $85,000. EXPENDITURE ASSUMPTIONS Salaries The City’s proposed FY2019-20 operating budget includes a three percent salary increase; some positions in Police and Fire will receive additional salary increases beyond the three percent increase due to a recently completed class and compensation survey. A new City Council initiative with the FY2019-20 budget is the increase of the City’s minimum wage to $15 per hour. The minimum wage applies to part time and hourly employees primarily within the Library and Parks and Recreation Departments. Including increased contributions to CalPERS, salaries and benefits costs have increased $5.5 million compared to the FY2018-19 adopted budget. CalPERS Retirement Benefits The City participates in the California Public Employees’ Retirement System (CalPERS) to provide pension benefits to its employees. The benefit is funded largely by contributions from the City, while the employee pays a portion. The amount which the City is required to contribute is determined by CalPERS’ actuaries on an annual basis. In December 2016, the CalPERS Board of Administration reduced the discount rate from 7.5 to 7.0 percent, which impact both the normal cost, which represents the cost of one year of service, and the Unfunded Accrued Liability (UAL), which reflects the cost of past service. Normal cost is expected to increase by five percent, while the UAL is expected to increase by 40 percent. The discount rate reduction began in FY 2018-19 TRANSMITTAL LETTER A-6 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget and is being phased in over a three year period. CalPERS amortizes the impact of assumption changes over 20 years, with an initial ramp up period of five years. The net result is that the full impact of the discount rate reduction will not be completed until FY 2025-26. Measure W The FY 2019-20 Proposed Biennial Operating Budget includes $12.3 million in appropriations of Measure W funds, an increase of $2.6 million compared to FY2018-19 adopted budget. The increase represent the strong economy in South San Francisco. The planned expenditures of Measure W include $17.1 million in Capital Improvement Projects, including the Community Civic Center and street rehabilitation project. CONCLUSION The City takes steps each budget year to balance the demand for services and staffing levels with maintaining adequate General Fund reserves. While the FY 2019-21 Proposed Biennial Operating Budget is balanced, the City will continue to monitor economic indicators for the next recession, and evaluate revenue and expenditure trends. The City’s finances are prudent, sound and proactively positioned to respond to economic ebb and flow. ACKNOWLEDGEMENTS Preparation of the FY 2019-21 Proposed Biennial Operating Budget Document reflects the dedicated efforts of the Finance Department and staff from the operating departments. We extend our thanks for the contributions made in the preparation of this document. Respectfully Submitted, Mike Futrell Christina Crosby City Manager Interim Director of Finance INTRODUCTORY SECTION B-1 City of South San Francisco FY19-21 Proposed Biennial Operating Budget INTRODUCTORY SECTION INTRODUCTORY SECTION B-2 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY OF SOUTH SAN FRANCISCO South San Francisco, California, "The Industrial City," has a population of 67,078 1; a land area of 9.14 square miles; and was incorporated on September 19, 1908. South San Francisco is located approximately eight miles south of Downtown San Francisco and is adjacent to the northern border of the San Francisco International Airport and San Bruno, South of the cities of Brisbane and Daly City and the Town of Colma, and East of the City of Pacifica. The City occupies the basin and portions of the sides of a broad valley formed by the San Bruno Mountains on the north and the Coast Range on the west. Most of the valley faces adjacent San Francisco Bay. South San Francisco has mild winters and dry, cool summers. The hills to the west shield the City from much of the fog that prevails in neighboring areas. Prior to incorporation, the City was known as Rancho Buri Buri. Between 1856 and 1892, portions of the Rancho were purchased by cattle barons Miller and Lux, who formed the Town of Baden. A group of Chicago businessmen, led by Gustavus Swift, formed the Town of South San Francisco. Swift also created the South San Francisco Land Improvement Company, which was the driving force for, and the economic support behind, the 1908 merger and incorporation of these two areas into the City of South San Francisco. At the time of incorporation, the population totaled 1,989 and there were 14 major industries in South San Francisco. The City continued to grow and flourish with companies such as Bethlehem Steel, U.S. Steel, W.P. Fuller and Swift and Co., among many others. During the 1920’s, City Hall was built to house all City offices, including the Police and Fire Departments, and the “South San Francisco, the Industrial City” sign was installed on Sign Hill through the work of the Chamber of Commerce. In 1949, the City Manager/City Council form of government was adopted. Under this leadership, the City expanded with the addition of the Oyster Point Marina, housing developments on the slopes west of El Camino Real and the creation of the Industrial Park by the Utah Construction Company. The population also continued to grow while maintaining the diversity that had always existed in the area. 1 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2018 and 2019 INTRODUCTORY SECTION B-3 City of South San Francisco FY19-21 Proposed Biennial Operating Budget As heavy industry moved out of the area, it was replaced by light industry and hotels serving the San Francisco International Airport. In 1976, Herb Boyer and Bob Swanson founded Genentech in order to explore ways of using recombinant DNA technology to create breakthrough medicines. This was the beginning of the biotech industry and earned South San Francisco the title of “Birthplace of Biotechnology”. Since that time, many other biotech firms as well as large development projects such as the Gateway, Oyster Point Business Park and Bay West Cove have moved into the area. Today there are over 200 biotechnology firms in South San Francisco earning the City the title of “Biotechnology Capital of the World.” EMPLOYMENT Employment in South San Francisco includes manufacturing, retail, professional/scientific services, health care and administration. There are an estimated 68,612 people who work for South San Francisco businesses with a total payroll of $6.6 billion.2 The City has a large employment base in the biotechnology field located east of US Highway 101. A listing of top City employers may be found in the Miscellaneous Section on page K-8. SCHOOLS South San Francisco is served by the South San Francisco Unified School District (SSFUSD) and the San Mateo Community College District. SSFUSD encompasses all of South San Francisco and parts of Daly City and San Bruno. SSFUSD has nine elementary schools (two in Daly City and one in San Bruno), three middle schools, three high schools and an adult education program. The San Mateo Community College District has three community colleges, with the closest to South San Francisco being Skyline Community College in San Bruno. Skyline offers associate degree programs and provides opportunities for students to transfer to four year universities. PARKS & RECREATION The Parks and Recreation Department maintains and operates over 250 acres of parks and open space and 500,000 square feet of public facilities. Amenities include baseball fields, soccer fields, twenty-six playground areas, artist studios, a sculpture garden, a bocce ball court, a skate park, a dog park, basketball courts, an indoor swimming pool, and picnic areas. Open space areas include Sign Hill Park, six-miles of improved pathways along the San Francisco Bay shoreline, and the Common Greens. The City also has an award winning trail system, Centennial Way. The Centennial Way Trail is a three mile asphalt bike and pedestrian path constructed on top of the BART tunnel that runs from South San Francisco BART to San Bruno BART station at Tanforan Shopping Center. The City offers recreational programs to benefit residents’ quality of life, including affordable childcare through before and after school programs, summer camp, and licensed pre-school; enrichment and exercise courses; leisure and care for seniors; facilities for private events and meetings; public art and cultural experiences; and youth and adult sports programs. 2 US Census Bureau, 2014 Zip Business Patterns INTRODUCTORY SECTION B-4 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PUBLIC TRANSPORTATION The City is in the crossroads of multiple types of public transportation. The City operates a free community shuttle, the South City Shuttle. Additionally, the City is served by bus lines operated by the San Mateo County Transit Authority (SamTrans); the Caltrain commuter rail with destinations from San Francisco to San Jose; and the Bay Area Rapid Transit (BART) that connects commuters to the San Francisco Airport, San Francisco and East Bay destinations including Oakland, Fremont and Concord. In 2015, the City was awarded a $49 million grant from the San Mateo County Transportation Authority to relocate its Caltrain Station closer to the downtown area. Construction on the new Caltrain Station began in Fall 2017 and is expected to finish in 2020, achieving a major milestone for the City’s Downtown Station Area Plan. The Ferry Terminal at Oyster Point Marina opened to the public on June 4, 2012. This commuter option makes weekday trips from Oakland and Alameda. At Oyster Point, there are shuttle services that will take commuters to the business areas in South San Francisco. STRUCTURE OF GOVERNMENT City Council – 5 members, elected to 4-Year Terms The governing body of South San Francisco is the City Council, which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e., Association of Bay Area Governments and Metropolitan Transportation Commission). The Council provides direction for the City Manager and acts as the formal governing body of the Successor Agency to the Redevelopment Agency (formerly the RDA Board of Directors). The Council position is a part-time, salaried position. City Clerk – Elected to a 4-Year Term The City Clerk is the archivist of City records and, as such, maintains records and prepares the minutes of Council proceedings. Additional responsibilities include providing information to the general public and staff through research of City records, administering municipal elections and processing initiative recalls and referendum petitions. The Clerk also processes Conflict of Interest Statements for designated employees, Council members and candidates for Council seats. This is a full-time, salaried position. City Treasurer – Elected to a 4-Year Term The City Treasurer is responsible for investing City funds to achieve the maximum return on deposits. Reports identifying amounts and types of investment instruments are provided quarterly to the City Council. The duties of this position include coordinating financial transactions, in cooperation with the Director of Finance. This is a part-time, salaried position. INTRODUCTORY SECTION B-5 City of South San Francisco FY19-21 Proposed Biennial Operating Budget City Manager – Appointed by City Council The City Manager is the Chief Administrative Officer of the City and is appointed by the City Council. The City Manager provides, in accordance with City Council policies, overall administration and direction for the City organization. This position also serves as the Executive Director of the Successor Agency to the RDA and as the Director of Emergency Services. This is a full-time, salaried position. City Attorney – Appointed by City Council The City Attorney serves as legal counsel for the City Council and the Successor Agency to the RDA. This position is responsible for providing both formal and informal legal opinions, as well as advice to the City’s officers, employees, boards and commissions. The duties of this position also include the review and/or preparation of all contracts, bonds, deeds, leases and other documents of legal significance. This is a contract position. INTRODUCTORY SECTION B-6 City of South San Francisco FY19-21 Proposed Biennial Operating Budget Budget Document and Process BUDGET DOCUMENT The City prepares an annual budget as a management tool to plan and control revenues and expenditures as part of the City’s operations. This document is organized into the following sections: 1. Transmittal: Provides a general overview of the financial outlook for the coming fiscal year; 2. Introductory: Provides demographic and statistical information about the City; summarizes the operational, financial and accounting structure of the City and identifies the appropriations limit as required by the State of California Constitution Article XIIIB; 3. Operating Funds Summary: Summarizes and aggregates all appropriated City funds including expenditures and revenues; 4. General Fund: Outlines the largest and main operating fund of the City; 5. Department Pages: Represents the City’s organizational units and summarizes major activities for each department; 6. Governmental Funds: Provides summaries of revenues and expenditures of governmental funds other than the General Fund, including special revenue funds; 7. Debt Obligations: Provides an overview of City issued debt and amount the City pays to debt service; 8. Proprietary Funds: Summarizes the City’s business type activities, including the Sewer Enterprise Fund, Parking District Fund, and Storm Water Fund; 9. Internal Services Funds: Summarizes funds used by the City that finance internal City functions such as equipment replacement, health and retirement benefits, and information technology; 10. Position Budget: Lists position titles and position Full Time Equivalents (FTE) by fund and by department; and 11. Miscellaneous: Provides Financial Policies, Reserves Policy, Resolutions presented to the City Council, demographic and statistical tables, glossary of acronyms and terms found in the budget document. INTRODUCTORY SECTION B-7 City of South San Francisco FY19-21 Proposed Biennial Operating Budget BUDGET ACCOUNTING In accordance with the Governmental Accounting Standards Board (GASB), the City’s budgeted funds are grouped into three fund types; governmental, proprietary, and fiduciary. Within each type, funds are further classified into the following categories; agency, CIP, debt service, enterprise, internal service, and special revenue. Additionally, the funds are divided between major and non-major. For budgeting purposes, a major fund represents a fund or fund category that has revenues or expenditures that equals more than ten percent of the City’s entire appropriated budget. This budget document will focus in more detail on the General Fund, as it is the main operating fund of the City. The City budgets and accounts for governmental funds on a modified accrual basis, except for encumbrances and the Capital Improvement Fund. This means that revenues are recognized when measurable and available. As an example, when the City issues an accounts receivable invoice, the revenue is recognized even though the cash has not been deposited in the bank. The City considers revenues reportable if they are collected within sixty days of year end. All expenditure appropriations lapse at the fiscal year end. The City budgets and accounts for Proprietary Funds on a full accrual basis. Encumbrances are considered expenditures in the year of the purchase order issuance. If the encumbrance is unused at year end, it is re-appropriated the following year. The Capital Improvement Fund is adopted on a multi-year project basis where funds for specific projects receive an annual appropriation and any unused appropriation may be re-appropriated the following year. The Operating Budget is adopted by the City Council for the fiscal year. The fiscal year begins on July 1 and ends June 30. Appropriations are controlled at the line item level. CIP project budgets are adopted and controlled at the project level. From the start of the fiscal year, the expenditure amounts stated as adopted become appropriations to the various City departments. The City Council may amend the budget by resolution during the fiscal year. The resolution to adopt the operating budget presented to the City Council (found in the Miscellaneous Section page K-6) includes the guidelines of how the budget may be increased without a resolution approved by the City Council. To summarize the guidelines outlined in the resolution; the Director of Finance may increase the expense and revenue budgets where there is a zero net impact on the fund and the City Manager may authorize the transfer of budget amounts between projects within the same fund. All other budgetary changes after the budget adoption are subject to approval by the City Council. In addition to any budget amendment that may occur during the fiscal year, the Finance department presents a Mid-term review of expenditures and revenues of the City’s finances to the City Council. At the time of the Mid-term budget review, Finance can recommend budget amendments to the City Council. INTRODUCTORY SECTION B-8 City of South San Francisco FY19-21 Proposed Biennial Operating Budget To further assist the City and its departments to track revenues and expenditures, budgets are divided into the following categories: Revenue Types 1. Taxes: Collected on property and sales, transient occupancy (hotel tax), business license, and use of parking facilities; 2. Franchise Fees: Paid by utility companies (i.e. cable, telephone, garbage) to operate within the City; 3. Licenses & Permits: Includes fees paid for building, planning, and fire inspections and permits; alarm registrations; 4. Fines & Forfeitures: The City’s share of traffic related fines, code enforcement, library fines, and false alarm fines; 5. Intergovernmental: Includes grants from local, county, state, and federal government agencies; 6. Charges for Services: Includes paramedic and basic life support service fees, certain police service fees, charges for recreational classes, day care, and library programs, as well as the General Fund administration fee charged to other funds; 7. Use of Money & Property: Includes revenue from land rental and interest income; 8. Other Financing Sources: Accounts for the proceeds of debt issuance; 9. Other Revenues: Includes donations to various City programs and one-time revenues that cannot be categorized in another revenue area; 10. Transfers: This revenue source reflects internal transfers between funds. Some revenues such as Gas Tax are deposited into a special revenue fund then transferred to the fund where the expenditures are recorded. Expenditure Types: 1. Salaries & Benefits: These are expenditures for employee salaries, health benefits, retirement benefits, insurance, and other miscellaneous benefits; 2. Supplies & Services: These expenditures are for contract services, consultants, office supplies, utilities, etc.; 3. Capital Outlay: These expenditures are reserved for purchases of land, vehicles, or equipment; 4. Debt Service: This expenditure category is used to pay for principal and interest of loans, bonds, leases, and other credit issued to the City; INTRODUCTORY SECTION B-9 City of South San Francisco FY19-21 Proposed Biennial Operating Budget 5. Interdepartmental Charges: These expenditures include departmental liability insurance, charges for vehicle maintenance done at the City Garage, and charges for computer support provided by the Information Technology Department; 6. Transfers: These expenditures are internal transfers from one fund to another fund. INTRODUCTORY SECTION B-10 City of South San Francisco FY19-21 Proposed Biennial Operating Budget BUDGET PROCESS The process to develop the biennial operating budget begins in the middle of the current fiscal year. Over a period of six months, the Finance Department collaborates with the City Council, City Manager, and department executives to formulate and refine budget projections for the upcoming fiscal year. The following Budget Process outlines the steps in budget preparation. BUDGET PROCESS Table 1: Budget Process Month Description Finance Department begins current fiscal year mid-year analysis. Finance Department updates revenue and expenditure projections for the upcoming fiscal year. City Manager and Director of Finance meet to discuss trends,look at financial projections, identify budget issues, and develop budget goals for upcoming fiscal year. Finance Department creates budget targets for Departments based on City Manager’s goals. February City Manager begins discussions with department heads for preliminary budget projections by department. Finance Department refines revenue forecasts for the current fiscal year.Uses revenue forecasts to develop updated upcoming fiscal year revenue assumptions. Finance Department collaborates with Human Resources to update personnel and benefit budget forecasts. Finance Department gives departments their employee benefits costs. Departments enter budget requests and minor maintenance project requests in finance system. Finance Department develops revenue and expenditure scenarios for upcoming fiscal year based on input from meetings with the City Manager. City Manager reviews new budget requests with Finance Department. Finance Department works with Engineering Division to identify and forecast funding sources and new appropriation amounts for CIP projects. Finance Department presents the proposed budget to the Budget Standing Committee of the City Council (BSC) at study session. Finance Department revises budget based on BSC feedback,then presents the proposed budget to the City Council at a subsequent study session. Finance Department prepares proposed budget and makes any final adjustments based on feedback from the City Council and updated revenue projections and information from the State and County. Finance Department presents proposed budget at the last regularly scheduled City Council meeting in June. Engineering Division separately proposes new appropriations for CIP projects to City Council. City Council adopts proposed operating budget and through a separate resolution,adopts CIP appropriations for upcoming fiscal year. July July 1 starts the new fiscal year. June December January April May March INTRODUCTORY SECTION B-11 City of South San Francisco FY19-21 Proposed Biennial Operating Budget APPROPRIATIONS LIMITS In 1979, California voters approved Proposition 4, known as the Gann Appropriations Limit (Gann Limit). The Gann Limit is part of California State Constitution Article XIIIB. The Gann Limit sets an annual appropriation limit on the amount of tax proceeds to all California municipalities. In addition to limits of tax proceeds, the Gann Limit limits the amount of money a city can appropriate based on the previous year appropriations plus a per capita personal income (CPI) change and a percent population change. Since its initial passage, the Gann Limit has been modified through various propositions. The most recent modification was approved by the voters in 1990 under Proposition 111. Proposition 111 exempted some appropriations such as Redevelopment money and changed the calculation formula, which greatly increased the appropriations limit. Currently, the City of South San Francisco uses the California Department of Finance statistics of CPI and percent population change to formulate the Gann Limit for the City for each fiscal year. Schedule 1: Appropriations Limit – FY 2019-20 The City of South San Francisco is currently $51 million under the Gann Appropriations limit. Fiscal Year CPI/Personal Income % Change Population % Change Change Factor Cumulative Change Factor Appropriation Limit 2013-14 5.12 1.51 6.71 493.82 115,362,390 2014-15 (0.23) 0.79 0.56 497.14 116,008,419 2015-16 3.82 0.68 4.53 524.19 121,263,600 2016-17 5.37 0.43 5.82 560.52 128,321,142 2017-18 3.69 0.11 3.80 585.62 133,197,345 2018-19 3.67 0.49 4.18 614.28 138,764,994 2019-20 3.85 0.04 3.89 3.93 144,162,953 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Proceeds of Taxes 62,981,924 75,222,871 82,850,044 85,548,494 92,903,301 Appropriations Subject to Limit 62,981,924 75,222,871 82,850,044 85,548,494 92,903,301 Current Limit 121,263,600 128,321,142 133,197,345 138,764,994 144,162,953 Amount Under Limit 58,281,677 53,098,271 50,347,302 53,216,501 51,259,652 OPERATING FUNDS SUMMARY C-1 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget OPERATING FUNDS SUMMARY OPERATING FUNDS SUMMARY C-2 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget OPERATING FUNDS DESCRIPTIONS GOVERNMENTAL FUNDS Major Governmental Funds General Fund – The General Fund is always considered a major fund. It accounts for services traditionally associated with government such as administration, public safety, library, parks and recreation and maintenance outside of those accounted for in other funds. Capital Improvement Fund – Accounts for revenues and expenditures associated with the acquisition, construction, or improvement of City owned facilities and infrastructure. Funding comes from the General Fund, Special Revenue Funds, grants and fees. Non Major Governmental Funds City Housing Fund – Accounts for Housing Successor activities for low and moderate area median income (AMI). Community Development Block Grant Fund – Accounts for Federal monies received to be expended for development of social services for lower-income residents. Common Greens Maintenance District Funds – Accounts for property taxes earmarked to provide funds for the maintenance of landscaped areas within designated housing developments also known as West Park Maintenance District 1 & 2, Stonegate Maintenance District and Willow Gardens Maintenance District. These property taxes come out of the City’s regular property tax allocation. Gas Tax – Accounts for State monies received and expended for street or storm drain improvements, repairs, engineering, and administration under Streets and Highway Code Sections 2103, 2105, 2106, 2107, 2107.5 and Road Rehabilitation Act of 2017. Includes sales tax on gasoline received from the State’s Traffic Congestion Relief Fund. Measure A: ½ Cent Transportation Sales Tax Fund – Accounts for the half-cent sales tax in the County of San Mateo that provides resources for street repairs and improvements, transit improvement and traffic congestion relief. Measure W: ½ Cent Congestion Relief and Road Repair Fund – This is a new fund for FY19- 20 that accounts for the half-cent sales tax approved by San Mateo County voters in November 2018. The City receives a portion of the sales tax receipts for road repair. Solid Waste Fund – Accounts for solid waste franchise revenues received to support environmental compliance costs associated with solid waste. A portion of the revenues are used to support the monitoring and remediation of the closed Oyster Point landfill. OPERATING FUNDS SUMMARY C-3 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Consolidated Impact Fee Funds – Accounts for various Mitigation Fee Act funds, including the East of 101 Traffic Impact Fees, East of 101 Sewer Impact Fees, Child Care Impact Fee, Bicycle and Pedestrian Impact Fee, Park Land Acquisition Fee, Park Construction Fee, and the Public Safety Impact Fee. These funds cannot used for operations, and serve as funding sources for capital improvement projects. Developer Deposit Fund – Accounts for deposits from developers to pay for services required to review planning applications. Primary reserves include General Plan Maintenance Reserve and Permit Program Maintenance Reserve. City Programs Fund – Accounts for funds and donations that are dedicated for specific City Departments or programs. Primary reserves include Asset Seizure and Project Read. Capital Infrastructure Fund – Accounts for funds to address city-wide infrastructure liabilities generated during the Great Recession. PROPRIETARY FUNDS Major Proprietary Funds Sewer Enterprise Fund – Accounts for user charges supporting the operation, maintenance, and capital renovation of the wastewater collection and treatment system. The City co-owns and operates a regional treatment plant with the City of San Bruno. Parking District Fund – Accounts for meter and parking permit fees used to maintain or expand parking facilities in the downtown area. Storm Water Fund – Accounts for user charges sustaining the Storm Water Management Program mandated by state and federal authorities. In order to meet the increasingly strict environmental requirements, the General Fund and Gas Tax Fund subsidize the Storm Water Fund. Non Major Proprietary Funds City Service Fund – Internal service fund that accounts for vehicle maintenance services provided to City departments. Equipment Replacement – Internal service fund that accounts for ongoing equipment and vehicle purchases as well as resources set-aside for future replacement of City vehicles and equipment. Health and Retirement Benefits – Internal service fund that accounts for health and retirement benefits paid on behalf of eligible City employees. OPERATING FUNDS SUMMARY C-4 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Information Technology – Internal service fund that accounts for information technology services provided to City departments. Self-Insurance Fund – Internal service fund that accounts for costs associated with workers compensation and general liability. PEG Access Fund – This fund accounts for the one percent of money set aside from franchise fees that are used to support public, educational and governmental (PEG) channels. OPERATING FUNDS SUMMARY C-5 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget OPERATING FUND TITLES AND TYPES All of the funds in the following list are appropriated by the City Council. The Internal Service Funds are paid through charges to departments in all other funds. Table 2: Operating Fund Titles & Types Fund Title Type Category Major Funds General Fund Governmental General Fund Sewer Enterprise Fund Proprietary Enterprise Parking District Fund Proprietary Enterprise Storm Water Fund Proprietary Enterprise Non Major Funds City Housing Fund Governmental Special Revenue City Programs Special Revenue Fund Governmental Special Revenue Common Greens Maintenance District Funds Governmental Special Revenue Community Development Block Grant Fund Governmental Special Revenue Developer Deposits Governmental Special Revenue Gas Tax Fund Governmental Special Revenue Measure A 1/2 Sales Tax Fund Governmental Special Revenue Solid Waste Reduction Fund Governmental Sepcial Revenue Supplemental Law Enforcement Services Fund Governmental Special Revenue Capital Infrastructure Fund Governmental CIP Fund City Service (Garage) Fund Proprietary Internal Service Fund Self Insurance Fund Proprietary Internal Service Fund Health & Benefits Fund Proprietary Internal Service Fund Equipment Replacement Fund Proprietary Internal Service Fund Information Technology Fund Proprietary Internal Service Fund PEG Access Fund Proprietary Special Revenue Consolidated Impact Fees Governmental Special Revenue OPERATING FUNDS SUMMARY C-6 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget RELATIONSHIP BETWEEN FUNDS & DEPARTMENTS Some operating departments use funds other than the General Fund for departmental activities. Table 3: Relationships between Funds & Departments  Department monitors operating budget  Provides financial reports to City Administration and City Council Fund /Department Finance ECD Fire Info. Tech.Library Parks & Rec.Police Public Works Major Funds General Fund  Sewer Enterprise  Parking District  Storm Water  Non Major Funds City Housing  City Programs Special Revenue  Common Greens  Community Development Block Grant  Developer Deposits  Gas Tax  Measure A 1/2 Sales Tax  Solid Waste Reduction  Supplemental Law Enforcement Svcs  Capital Infrastructure  City Service (Garage)  Self Insurance  Health & Benefits  Equipment Replacement  Information Technology  PEG Access  Consolidated Impact Fees  OPERATING FUNDS SUMMARY C-7 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget APPROPRIATED FUNDS SUMMARY The City’s total proposed FY 2019-20 appropriated budget, excluding transfers between funds, totals $167 million in revenue and $142.3 million in expenditures. Planned appropriations for FY 2020-21 are $170.2 million in revenue and $144.2 million in expenditures*. Schedule 2: Revenues & Expenditures Summary Schedule 3: Operating Funds Balance Change of 2019-20 from 2017-18 2018-19 2018-19 2019-20 2020-21 2018-19 Actual Adopted Projected Proposed Plan Adopted Revenues 202,838,083$ 159,264,698$ 165,582,892$ 167,142,139$ 170,291,916$ 7,877,440$ Expenditures 154,607,368 139,054,608 154,532,105 142,413,210 144,249,672 3,358,601$ Net 48,230,715$ 20,210,090$ 11,050,788$ 24,728,929$ 26,042,245$ 4,518,839$ * Funds above exclude the following: Successor Agency revenues and expenses are approved outside the regular budget process. Capital Improvement expenditures are accounted in the CIP section. Funds for which the City acts as trustee for others, such as Deferred Compensation Funds held for employees. Internal service funds are accounted for in operating department budgets, and are therefore excluded as separate entities above. Operating Fund Balance 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Adopted General Fund 31,281,545$ 32,288,201$ 25,885,220$ 28,243,720$ 31,279,819$ (4,044,481)$ Affordable Housing Trust Fund 3,651,100 3,651,100 3,706,210 3,706,210 3,706,210 55,110 Park In-Lieu Fees Fund 1,711,842 1,353,392 1,481,152 1,647,362 (8,152,638) 293,970 Gas Tax Fund 407,645 532,032 178,440 112,374 300,432 (419,658) Measure A Fund 2,965,930 2,843,657 1,029,823 191,698 492,203 (2,651,959) Community Development Block Grant 1,147,501 1,064,016 655,141 570,594 735,635 (493,422) Common Greens 3,154,914 3,311,618 3,220,579 3,258,955 3,315,128 (52,662) City Housing Fund 5,778,282 5,542,177 5,541,879 5,305,588 5,069,187 (236,589) Solid Waste Reduction 439,124 488,180 270,563 318,891 366,789 (169,289) Supplemental Law Enforcement Services 1,102 1,102 1,102 1,102 1,102 - Dvlpr Funded Planning & Enginr 6,126,656 4,819,156 1,778,169 1,628,169 1,628,169 (3,190,987) City Programs Special Rev Fund 1,400,500 1,777,500 1,777,500 1,717,500 1,667,652 (60,000) Capital Infrastructure Reserve Fund 21,585,486 15,685,486 19,781,322 19,781,322 19,871,322 4,095,836 Sewer Enterprise Fund 25,512,657 30,349,357 19,419,953 20,823,528 25,912,030 (9,525,829) Parking District Fund 2,918,862 3,193,298 2,800,260 2,962,571 3,186,298 (230,727) Storm Water Fund 1,075,205 1,297,997 1,512,819 1,807,247 947,656 509,250 City Service Fund 541,152 559,909 559,909 574,714 601,375 14,805 Self Insurance Fund 13,600,203 13,675,211 13,763,922 13,838,931 13,913,939 163,719 Benefits Fund 11,081,846 9,748,428 9,748,428 9,189,807 8,734,487 (558,621) Equipment Replacement 4,068,934 4,674,827 2,640,450 3,947,786 4,770,121 (727,041) Information Technology 1,239,834 1,139,834 613,577 242,736 242,473 (897,098) PEG Equipment & Access 1,094,652 1,224,652 1,155,761 1,285,761 1,415,761 61,109 Consolidated Impact Fees 21,814,656 21,561,124 16,776,893 6,974,742 1,133,940 (14,586,382) Total Operating Fund Balance 140,784,974$ 139,221,131$ 117,522,180$ 121,156,567$ 120,005,149$ (18,064,564)$ OPERATING FUNDS SUMMARY C-8 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget REVENUES & OTHER FINANCING SOURCES FY 2019-20 proposed revenues, not including transfers from other funds, are estimated at $209 million. Tax revenue is projected to increase by $7.9 million or nine percent, primarily due to the strong sales tax receipts for both the General Fund and Measure W half-cent transactions and use tax, which became effective on April 1, 2016. Additionally, Measure FF became effective on January 1, 2019, increasing the Transient Occupancy Tax rate to 13%. The City’s tax revenues serve as indicators of a healthy local economy. Schedule 4: Citywide Revenues by Type Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change Taxes $ 86,183,421 $ 86,457,397 $ 87,247,482 $ 94,358,185 $ 96,902,341 9% Franchise Fees 4,577,341 4,125,000 4,125,000 $ 4,125,000 4,125,000 0% Licenses & Permits 14,674,810 12,072,049 12,072,049 $ 12,131,018 11,756,018 0% Fines & Forfeitures 426,704 623,500 623,500 $ 623,500 623,500 0% Intergovernmental 8,612,457 11,709,287 27,261,996 $ 14,233,936 6,134,647 22% Charges for Svcs 43,951,558 44,265,715 49,237,978 $ 45,608,972 42,754,961 3% Use of Money & Property 7,744,187 6,014,459 6,014,459 $ 6,054,459 6,054,459 1% Other Financing Sources - 2,892,400 54,103,000 $ 5,505,118 76,218,390 90% Other Revenues 43,736,547 25,380,443 26,341,443 $ 25,163,094 26,247,185 -1% Total Revenues $ 209,907,026 $ 193,540,250 $ 267,026,907 $ 207,803,283 $ 270,816,501 7% OPERATING FUNDS SUMMARY C-9 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget DISCUSSION OF MAJOR REVENUE CHANGES Taxes: The increase in tax revenues reflects growth in the City existing tax base, as well as new developments that will expand the City’s tax base. The City’s primary tax revenues are Property Tax, Sales Tax and Transient Occupancy Tax. Property Tax revenues are primarily driven by changes in assessed value. Based on information from the San Mateo County Assessor, the City’s assessed value of its secured tax roll is projected to increase by seven percent for FY 2019-20 over the adopted FY 2018-19 budgeted amount. Growth in Sales Tax revenues reflects a more refined revenue projection for tax revenues from Measure W, a half-cent transaction and use tax that was approved by South San Francisco voters in November 2015. Measure W revenues are projected to be $12.3 million in FY 2019-20, and $12.7 million in FY 2020-21. Over the next two fiscal years, Transient Occupancy Tax (TOT) revenues are projected to increase by 6% over the FY 2018-19 Adopted Budget, largely due to new hotels that are slated to open and Measure FF becoming effective in January 2019. In addition, the TOT primary indicators continue to confirm a vibrant tourism industry in the San Francisco Bay Area: Through TOT receipts received for March 2019, the average room rate remained high at $170, and the average occupancy rate was at 81 percent. Licenses and Permits: In FY 2019-20, permit revenues are expected to remain steady with a modest increase of $59,000 more than the current year adopted budget, as residential and commercial developments continue to progress. Intergovernmental: Revenues are expected to increase by $2.5 million, largely due to reduction in grants in CIP projects in FY 2019-20 compared to FY 2018-19 and the addition of $8.5 million in funding from Caltrans for the Orange Memorial Park storm water trash capture capital improvement project. Other Financing Sources: In FY 2019-20 the City anticipates to issue $115 million in bonds as part of the financing of the Community Civic Campus. Revenues from other financing sources are increasing 90 percent to $5.5 million, the estimated use of bonds for the Community Civic Campus in FY 2019-20. OPERATING FUNDS SUMMARY C-10 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Figure 1: Revenues by Type (includes all revenue sources) Taxes 43.5% Franchise Fees 2.1% Licenses & Permits 6.1% Fines & Forfeitures 0.3% Intergovermental 7.1% Charges for Services 22.8% Use of Money & Property 3.0% Other Financing Sources 2.7% Other Revenues 12.4% FY 2019-20 PROPOSED BUDGET REVENUES BY TYPE OPERATING FUNDS SUMMARY C-11 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget REVENUES BY FUND Schedule 5: Citywide Revenues by Fund Excluding Transfers In 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Revenues: General Fund 111,700,656$ 106,066,589$ 109,233,580$ 112,621,224$ 114,394,505$ 6% Measure W 11,162,238 9,731,450 12,158,000 12,370,000 12,708,000 27% Affordable Housing Trust Fund 3,373 - - - - 0% Park In-Lieu Fees Fund 1,857 - - - - 0% Gas Tax Fund 1,532,329 1,715,688 1,715,688 1,970,116 2,004,358 15% Measure A Fund 1,480,711 1,493,995 1,493,995 1,523,375 1,552,755 2% Road Maintenance & Rehab (SB1)301,079 1,109,449 1,109,449 1,185,966 1,209,685 7% SMC Measure W Fund - - - 300,000 600,000 0% Federal Aviation Grant 6,225 4,000 4,000 4,000 4,000 0% Community Development Block Grant 840,857 495,000 495,000 582,000 570,000 18% Common Greens 1,846,016 1,730,539 1,730,539 1,754,248 1,798,633 1% City Housing Fund 585,163 307,000 307,000 307,000 307,000 0% Solid Waste Reduction 195,059 180,000 180,000 180,000 180,000 0% Supplemental Law Enforcement Services 139,787 100,000 100,000 100,000 100,000 0% Dvlpr Funded Planning & Eng 2,515,490 - - - - 0% City Programs Special Rev Fund 783,481 1,000,000 1,000,000 - - -100% Transit Station Enhancement In-Lieu 600,621 - - - - 0% Capital Improvements 3,079,247 8,831,160 24,307,963 6,009,118 76,218,390 -32% Capital Infrastructure Reserve Fund 14,864 - - - - 0% Oyster Point Development 503,827 - - - - 0% Sewer Enterprise Fund 28,287,489 34,239,108 89,081,971 33,781,135 31,472,244 -1% Parking District Fund 1,186,401 905,000 905,000 905,000 905,000 0% Sewer Capacity Charge 5,565,334 200,000 200,000 200,000 200,000 0% Storm Water Fund 658,259 415,000 415,000 8,915,000 415,000 2048% City Service Fund 1,650,712 1,650,000 1,650,000 1,707,770 1,741,923 4% Self Insurance Fund 4,280,851 4,634,604 4,634,604 4,634,604 4,634,604 0% Benefits Fund 13,703,416 13,335,490 13,335,490 13,729,264 14,437,572 3% Equipment Replacement 1,854,799 2,541,503 2,541,503 1,601,903 1,533,573 -37% Information Technology 2,642,448 2,724,676 2,724,676 3,291,560 3,699,259 21% PEG Equipment & Access 175,200 130,000 130,000 130,000 130,000 0% Consolidated Impact Fees 12,609,366 - - - - 0% Total 209,907,153$ 193,540,250$ 269,453,457$ 207,803,283$ 270,816,501$ 7% OPERATING FUNDS SUMMARY C-12 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget EXPENDITURES Overall, the City’s expenditures, excluding transfers to other funds, are projected to increase by 7 percent, or $13.8 million, compared to the FY 2018-19 Adopted Budget. This includes Capital Improvement Program expenditures. Schedule 6: Citywide Expenditures by Type Figure 2: Citywide Expenditures by Type Expenditures 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Payroll $ 103,285,949 $ 109,377,102 $ 111,126,470 $ 115,000,359 $ 117,804,107 5% Supplies & Services 58,844,634 79,806,608 204,505,086 88,575,647 148,704,731 11% Capital Outlay 661,100 1,526,000 4,365,755 350,000 735,000 -77% Debt Service 3,932,203 6,231,292 6,231,292 5,989,095 5,922,341 -4% Interdepartmental Charges 8,637,318 8,839,149 8,839,149 9,278,331 9,683,875 5% Total Expenditures $ 175,361,204 $ 205,780,151 $ 335,067,752 $ 219,193,432 $ 282,850,054 7% OPERATING FUNDS SUMMARY C-13 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget DISCUSSION OF MAJOR EXPENDITURE CHANGES The increase in salaries and benefits is primarily attributed to salary increases as part of the City’s labor negotiations and increases in pension contribution rates for both safety and miscellaneous employees, reflecting CalPERS’ discount rate reduction from 7.5 percent to 7.0 percent. Supplies and services are projected to increase by $9.3 million, which reflects the City’s robust Capital Improvement Plan (CIP). Interdepartmental charges have been increased in Information Technology and City Administration, accounting for increases in employee costs and various hardware/software costs. OPERATING FUNDS SUMMARY C-14 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget EXPENDITURES BY FUND Schedule 7: Citywide Expenditures by Fund Excluding Transfers Out 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-29 Adopted Expenditures: General Fund 103,809,270 105,164,037 114,698,204 110,610,212 112,416,313 5% Measure W Fund 22,350 -53,650 --0% Federal Aviation Grant Fund 6,225 6,226 6,227 ---100% Community Development Block Grant 1,050,395 578,485 892,030 407,650 404,959 -30% Common Greens 1,266,280 1,573,836 1,623,776 1,715,872 1,742,462 9% City Housing Fund (534,907) 543,105 543,404 543,291 543,400 0% Solid Waste Reduction 87,196 130,944 202,024 131,672 132,102 1% Supplemental Law Enforcment Services 139,787 ----0% Dvlpr Funded Planning & Enginr 382,194 -97,670 --0% City Programs Special Rev Fund 447,729 3,000 3,000 ---100% Capital Improvements 13,010,892 32,191,147 73,316,425 33,046,434 104,276,240 3% Genentech Prepaid Capital Projects 69,513 ----0% Capital Infrastructure Reserve Fund --1,000,000 --0% Oyster Point Redevelopment 4,420,044 ----0% Sewer Entperise Fund 24,452,337 36,867,183 108,866,075 36,877,561 33,182,197 0% Parking District Fund 1,301,809 1,430,564 1,823,602 742,699 681,273 -48% Sewer Capacity Charges 2,011 2,652 2,652 2,745 2,800 4% Storm Water Fund 1,035,153 1,212,208 2,879,123 9,808,422 2,194,591 709% City Service Fund 1,592,010 1,631,244 1,631,244 1,691,642 1,715,262 4% Self Insurance Fund 4,529,638 4,559,596 4,559,596 4,559,596 4,559,596 0% Benefits Fund 12,918,261 14,918,907 14,918,907 14,537,884 15,142,891 -3% Equipment Replacement 723,512 1,900,610 3,926,651 784,167 950,837 -59% Information Technology 2,235,181 3,064,676 3,795,933 3,662,401 3,696,731 20% PEG Equipment & Access 4,585 -68,891 --0% Consolidated Impact Fees 2,389,737 7,956 164,897 71,183 8,399 795% Total 175,361,204 205,786,377 335,073,979 219,193,431 281,650,054 7% OPERATING FUNDS SUMMARY C-15 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Figure 3: Expenditures by Department (All Fund Sources) City Council 0.12% City Clerk 0.44% City Treasurer 0.06%City Attorney 0.47% City Manager 1.07% Finance 1.38% Non- Departmental 3.50% Human Resources 0.75% Economic & Community Development 4.52% Fire 12.44% Police 12.97% Public Works 14.05% Library 2.57% Information Technology 1.54% Parks & Recreation 8.17% CIP 35.96% GENERAL FUND D-1 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GENERAL FUND GENERAL FUND D-2 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GENERAL FUND SUMMARY The General Fund is the main fund of the City’s operating budget. The fund accounts for public services delivered by departments such as Police, Fire, Library, Parks & Recreation, Economic & Community Development, and City Administration. Schedule 8: General Fund Summary Property Taxes 31,594,035$ 32,006,068$ 32,506,068$ 34,189,133$ 34,866,116$ 6.8% ERAF Refund from County 2,549,591 2,549,591 3,339,676 3,000,000 3,000,000 17.7% Sales Tax 17,567,674 17,203,726 17,203,726 18,763,000 19,553,400 9.1% Transient Occupancy Tax 13,978,533 15,834,000 15,834,000 16,855,297 17,023,850 6.5% Business License 1,579,099 1,503,455 1,503,455 1,548,559 1,595,015 3.0% Commercial Parking Tax 3,248,569 3,829,573 3,829,573 3,979,573 4,129,573 3.9% Franchise Fees 4,403,493 4,000,000 4,000,000 4,000,000 4,000,000 0.0% Building and Fire Permits 14,674,810 12,072,049 12,072,049 12,131,018 11,756,018 0.5% Revenue from Other Agencies 2,610,231 1,473,470 3,233,851 1,626,854 2,485,604 10.4% Charges for Services 9,518,743 7,550,726 7,890,726 8,929,713 8,354,830 18.3% Administrative Charges 1,405,923 1,437,801 1,437,801 1,488,124 1,517,887 3.5% Fines 423,604 618,500 618,500 618,500 618,500 0.0% Interest & Rent 6,837,571 5,309,459 5,598,630 5,491,453 5,493,713 3.4% Revenues 110,391,876$ 105,388,418$ 109,068,054$ 112,621,224$ 114,394,508$ 6.9% Plus committed reserves from prior year 6,800,262 - Transfers In 10,018,903 3,665,276 5,564,404 1,261,591 1,373,855 -65.6% Total Revenues 120,410,779$ 109,053,694$ 121,432,720$ 113,882,815$ 115,768,363$ 4.4% City Council 239,260$ 280,694$ 280,694$ 290,291$ 300,645$ 3.4% City Clerk 660,306 817,567 817,567 1,056,761 1,083,974 29.3% City Treasurer 135,218 132,900 132,900 143,137 144,834 7.7% City Attorney 996,380 1,063,691 1,063,691 1,115,935 1,067,549 4.9% City Manager 2,668,716 2,958,815 5,684,184 2,542,579 2,540,584 -14.1% Finance 3,080,770 3,022,116 3,384,365 3,294,240 3,160,481 9.0% Non-Departmental 1,034,800 1,072,087 1,130,087 997,844 997,844 -6.9% Human Resources 1,555,907 1,535,163 1,727,597 1,794,862 1,723,847 16.9% Economic & Community Development 7,722,681 9,009,367 12,443,981 9,925,951 9,593,179 10.2% Fire 26,059,068 27,711,586 28,859,581 29,608,967 30,185,088 6.8% Police 26,639,005 29,174,475 29,254,475 30,926,920 31,655,272 6.0% Public Works 5,014,342 6,284,775 6,530,146 5,018,087 6,333,456 -20.2% Library 5,379,836 5,806,294 6,117,300 6,132,137 6,243,097 5.6% Parks & Recreation 15,468,353 16,294,509 16,954,659 17,762,501 17,589,124 9.0% CIP 921,818 2,383,001 4,932,057 200,000 - -91.6% Transfers Out 19,965,646 500,000 705,000 753,453 500,000 50.7% Total Expenditures 117,542,108$ 108,047,038$ 120,018,284$ 111,563,666$ 113,118,975$ 3.3% Surplus/(Deficit)1,414,436$ 2,319,149$ 2,649,388$ Estimated Reserve Contribution Reserve 20% of Operating Revenues 22,013,133$ 21,813,611$ 22,524,245$ 22,878,902$ Beginning Balance 18,624,955$ 22,013,133$ 22,013,133$ 22,524,245$ Amount needed to fully fund reserves 3,388,178$ -$ 511,112$ 354,657$ Net Unassigned Surplus/(Deficit)1,414,436$ 1,808,037$ 2,294,731$ Designate to Infrastructure Reserves 1,414,436$ 1,808,037$ -$ 2018-19 Projected Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected Expenditures 2017-18 Actual 2018-19 Adopted 2019-20 Proposed 2020-21 Plan % Increase/ (Decrease) FY18-19 Adopted 2019-20 Proposed 2020-21 Plan % Increase/ (Decrease) FY18-19 Adopted GENERAL FUND D-3 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GENERAL FUND RESERVES GENERAL FUND RESERVE POLICIES Purpose: The Reserves Policy is designed to provide budget flexibility to the Council for prioritizing street, facility and park infrastructure backlog improvements, to incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities. Government Finance Officers’ Association (GFOA) Best Practices Recommendation for General Fund Reserves: The GFOA Best Practices Recommendation for General Fund Reserves recommends at least two months of operating revenues be held in reserves to fund the types of contingencies already in the City’s Reserve Policy. The GFOA Reserves Policy also stipulates that adequacy of funds in other Reserves outside of the General Fund should be considered in determining the right level of General Fund Reserves. Given that the City has reserves for equipment replacement, information technology, workers’ compensation, general liability, OPEB, and an infrastructure replacement reserve, the City’s Reserve Policy is to have General Fund Reserves equal to at least two months of operating revenues, which is between 15 and 20 percent. The FY 2019-21 Proposed Biennial Operating Budget meets this target, with projected General Fund Reserves at $22.4 million, or 20% of revenues. Funds in excess of these requirements will continue to be earmarked for paying down long term liabilities, such as pension liabilities or for Infrastructure and Facilities Replacement needs (which are also considered liabilities in accounting). The City’s Reserve Policy is also consistent with an April 2014 survey of California cities. In accordance with governmental accounting standards, these types of liabilities (OPEB, Infrastructure) are often recorded in funds other than the General Fund, and excess funds accumulated in the General Fund are earmarked in other dedicated funds to comply with accompanying accounting principles. General Fund Reserve for Emergencies: The City’s reserves policy includes a reserves target of 2% of General Fund operating budget revenues for a Reserve for Emergencies. This level will cover approximately one week of operations. The Reserve for Emergencies would be used to cover unanticipated costs due to catastrophic losses from natural disasters or accidents such as earthquakes, fires, pipeline explosions, flooding or other major calamities that require activation of the Emergency Operations Center. General Fund Reserve for Economic Contingencies: The Reserves Policy provides for a reserve of 7% of General Fund revenues. This figure was arrived at in the early 2000’s by considering the loss of a large sales tax generator that was susceptible to relocation, due to the type of business operation, and by considering the GENERAL FUND D-4 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget proportion of business to business and cyclical sales taxes that comprise South San Francisco’s revenue base. Policy A Reserves Policy should address local fluctuations in revenue and revenue shifts by the State, which would negatively impact the City’s revenue base. Due to the passage of Proposition 1A in 2004, revenue shifts by the State are no longer as critical a risk as economic downturns. Given vulnerability to local economic conditions, as well as susceptibility to business relocations, this reserve would cover the City’s operations in times of economic downturn for a period of one year (or more), or to support the City in between major business relocations. An example of the latter is if a major sales tax generator left town, which occurred in the 2000s. By setting aside reserves for revenue fluctuations, services would not be immediately cut while a more comprehensive budget strategy can be put together, or until a new sales tax generator comes to town. Excess Funds Funds in excess of the General Reserves Policy above should be earmarked for paying down liabilities. Given that liabilities are expenses that have been deferred, it is important to set aside surplus funds to pay down these liabilities over time, which are no different than debt from a financial standpoint. Two liabilities in need of continued funding are: Pension Volatility The California Public Employees’ Retirement System (CalPERS) has over 3,000 employers, 1.8 million members, and $323 billion in assets, making it the largest public pension trust fund in the United States. CalPERS has adjusted a number of its actuarial assumptions in recent years that adversely impacted the pension contribution rate, including demographic, mortality, and most recently, return on investment. In the prior year, the CalPERS Board of Administration adopted a Risk Mitigation Policy that addressed investment return volatility and lowered the investment portfolio risk. The long-term policy serves to gradually reduce CalPERS’ discount rate from 7.5 to 6.5 percent (long-term return on investment). For every four percent above the expected rate of return, the discount rate would be lowered by five basis points (0.05 percent). In order for the discount rate to reach 6.5 percent under the Risk Mitigation Policy, actual return on investment will be required to exceed the discount rate by four percent for 20 years. In December 2016, faced with a mature pension system, a diminishing active to retiree ratio, low interest rate environment and mounting political pressure, the CalPERS Board approved a discount rate reduction from 7.5 to 7.0 percent over a three year period beginning FY 2017-18. CalPERS amortizes its actuarial changes over a 20 year period, using a five year ramp up, 10 year plateau and five year ramp down methodology. As such, the full impact of the discount rate reduction will take eight years. At full impact, the discount rate reduction is projected to increase normal cost by five percent, and the Unfunded Accrued Liability (UAL) by 40 percent. GENERAL FUND D-5 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget In recognition of the challenges that the City faces with CalPERS’ pension volatility, the City Council established a CalPERS Stabilization Reserve at the end of FY 2015-16. Infrastructure Liability During hard economic times, not only have services and programs been scaled back, but the ongoing investment in infrastructure maintenance and replacement needed to keep City facilities well-functioning for the public have been deferred. Ongoing investment in the City’s parks, buildings, and facilities, streets, and storm water facilities is needed over the next five years. Reserves for retiree health, workers’ compensation and general liabilities have long been established in the City. Beginning in the 2014-15 fiscal year, the Council set aside reserves to address the City’s critical infrastructure needs through the adopted reserves policy. Those reserves are still under Council’s purview, and could be tapped for any valid City budgeting purpose. GENERAL FUND REVENUES The City’s General Fund receives its revenue from taxes, permit fees, charges for services, grants and other sources. Taxes account for 66 percent of total revenues, which include: property taxes, sales taxes, transient occupancy tax (TOT), parking tax and business license tax. Total General Fund revenues are projected to be $112.6 million in FY 2019-20. Revenues from property tax are expected to be 6.8 percent more than the FY 2018-19 Adopted Budget. Sales tax revenues are projected to increase $1.5 million. The following data metrics serve as primary indicators for Transient Occupancy Tax (TOT) revenues: • Passenger traffic at San Francisco International Airport; • Average room rate; and • Average occupancy rate. As such, TOT revenues are forecast to increase by 6.5 percent in 2019-20 compared to the prior year adopted budget. The above indicators continue to sustain at high levels, reflective of vibrant tourism in the San Francisco Bay Area. However, the primary drivers of the projected increase in TOT is the addition of a new hotel that opened June 2019. The following is a description of the City’s four main revenue sources that help gauge the fiscal outlook of the City’s General Fund: Property Tax, Sales & Use Tax, TOT, and Building and Planning permits. GENERAL FUND D-6 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget PROPERTY TAXES Property Taxes are taxes assessed on property and equipment. Secured property taxes are assessed on unmovable assets like real estate; unsecured property taxes are assessed on movable assets such as large equipment, boats and planes. Property taxes are administered through the County of San Mateo, which collects and distributes the payments. Property taxes paid by South San Francisco residents are allocated as follows: 17% to the General Fund 1, 45% to public schools, 22% to the County of San Mateo, 7% to the Former Redevelopment Agency and the remainder is allocated to special districts. The City’s Redevelopment Agency (RDA) was dissolved in accordance with ABx1 26 as of January 31, 2012. Any property tax increment generated in the former RDA project areas is distributed by the County of San Mateo to the local taxing entities. Budgeting Property Taxes: The City closely monitors and tracks property tax revenues. To develop property tax budgets, the City: (1) communicates with the San Mateo County Assessor, (2) reviews economic and real estate data throughout the year and (3) uses internally prepared models with prior year actual data to forecast the upcoming year budget. SALES & USE TAX Sales & Use taxes are collected by businesses on purchases and submitted to the State of California, which distributes sales tax revenues back to cities. Starting on July 1, 2019 the local tax rate for South San Francisco will increase from 9.25% to 9.75%. The sales tax is comprised of the State levy of 7.25% (of which the City receives 1.0%) the remaining 2.5% is as follows: • San Mateo County – Measure K 0.5% for county essential services • San Mateo County Transit District – 0.5% for transportation • San Mateo County Transportation Authority – Measure A 0.5% for street and transportation improvements • San Mateo County Transportation Authority – Measure W 0.5% for congestion relief and road repair • South San Francisco - Measure W 0.5% for city essential services 1 San Mateo County Treasurer Tax Collector. http://www.sanmateocountytaxcollector.org/whereYourTaxesGo.html GENERAL FUND D-7 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Figure 4: Sales Tax Allocation Budgeting Sales & Use Tax: The City contracts with a professional consultant that provides quarterly updates of sales tax revenue and future year forecasts. Their projections are based on current and prior year data, assumptions on growth or decline and any known adjustments by the State. The City uses forecast data for the budget and works with the consultant to make adjustments. TRANSIENT OCCUPANCY TAX (TOT) This is also referred to as the tourist tax, given that local residents do not typically stay in local hotels. In November 2018, the South San Francisco voters approved Measure FF, a measure that will gradually increase the Transient Occupancy Tax (TOT) from 10 percent to 14 percent. On January 1, 2019, the TOT increased to 12 percent. The next increase to 13 percent will take effect January 2020, followed by an increase to 14 percent January 2021. Current trends indicate vibrant tourism and passenger traffic at San Francisco International Airport (SFO), high average hotel room rates occupancy rates, and strong hotel demand. These factors, In addition to the opening of a new hotel in South San Francisco in 2019, contribute to the increasing TOT revenues. In FY 2019-20 the TOT is expected to increase by $1.1 million to $16.8 million compared to the FY2018-19 adopted budget. State of California, 7.25% San Mateo County Measure K, 0.50% San Mateo County Transit District, 0.50% San Mateo County Transportation Authority Measure A, 0.50% San Mateo County Transportation Authority Measure W , 0.50%South San Francisco Measure W, 0.50% 9.75% Sales Tax Allocation GENERAL FUND D-8 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Budgeting Transient Occupancy Tax: The City closely monitors TOT returns, including occupancy and average room rates. To develop the budget, the City uses prior year actual data, discusses any future booking trends with the South San Francisco Conference Center, and monitors San Francisco International Airport passenger traffic trends. BUILDING & FIRE PERMITS These are permits issued to developers and builders for construction or improvement of new property. The volume and value of the permits help the City identify any future large developments that may have an impact on property tax and sales tax. They are also general indicators of local economic health. Budgeting Building & Fire Permits: The City communicates between the Finance Department, Building Division and the Fire Department to review volume of plan checks and permit issuance in the current year and to discuss any known plans for future permit activity. Figure 5: General Fund Revenues by Type Property Taxes 30% ERAF Refund from County 3% Sales Tax 16% Transient Occupancy Tax 15% Business License 1% Commercial Parking Tax 3% Franchise Fees 4% Building and Fire Permits 11% Revenue from Other Agencies 1% Charges for Services 8% Administrative Charges 1%Fines 1% Interest & Rent 5% Transfers In 1% GENERAL FUND D-9 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GENERAL FUND EXPENDITURES General Fund expenditures are monitored and tracked at the line item level. Public safety activities (Police and Fire) account for 55 percent of all General Fund Expenditures. Administrative departments such as Finance, Human Resources and the City Manager account for 9 percent of all General Fund Expenditures. Figure 6: General Fund Expenditures by Department (excludes Transfers Out) City Clerk 1%City Attorney 1% City Manager 2% Finance 3%Non-Departmental 1%Human Resources 2% Economic & Community Development 9% Fire 27% Police 28% Public Works 5% Library 6% Parks & Recreation 16% Transfers Out 1% GENERAL FUND D-10 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Schedule 9: General Fund Expenditures by Department (excludes Transfers Out) Departments 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted City Council 239,260$ 280,694$ 280,694$ 290,291$ 300,645$ 3.4% City Clerk 660,306 817,567 817,567 1,056,761 1,083,974 29.3% City Treasurer 135,218 132,900 132,900 143,137 144,834 7.7% City Attorney 996,380 1,063,691 1,063,691 1,115,935 1,067,549 4.9% City Manager 2,668,716 2,958,815 5,684,184 2,542,579 2,540,584 -14.1% Finance 3,080,770 3,022,116 3,384,365 3,294,240 3,160,481 9.0% Non-Departmental 1,034,800 1,072,087 1,130,087 997,844 1,071,877 -6.9% Human Resources 1,541,521 1,535,163 1,727,597 1,794,862 1,723,847 16.9% Economic & Community Development 7,722,681 9,009,367 12,443,981 9,925,951 9,777,231 10.2% Fire 26,059,068 27,711,586 28,959,533 29,608,967 29,964,391 6.8% Police 26,639,005 29,174,475 29,254,475 30,926,920 31,935,228 6.0% Public Works 5,014,342 6,284,775 6,530,146 5,018,087 6,260,593 -20.2% Library 5,379,836 5,806,294 6,133,300 6,132,137 6,243,097 5.6% Parks & Recreation 15,468,353 16,294,509 17,103,184 17,762,501 17,141,982 9.0% Total Expenditures 96,640,256$ 105,164,039$ 114,645,704$ 110,610,212 112,416,313$ 0.3% GENERAL FUND D-11 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget ADMINISTRATIVE ALLOCATIONS General Fund staff time and resources are used to administer the other funds that the City manages. The City charges an administrative allocation to other funds to cover the costs associated with managing the funds. Schedule 10: General Fund Administrative Allocations Fund 2019-20 Proposed 2020-21 Plan Common Greens Maintenance Districts West Park 1 & 2 99,482 101,472 West Park 3 152,736 155,791 Stonegate 49,741 50,736 Willow Gardens 9,003 9,184 City Housing Fund 5,491 5,600 Solid Waste Reduction 21,522 21,952 Sewer Enterprise Fund Sewer Maintenance Division 78,148 79,711 Water Quality Control Plant 933,759 952,435 Parking District Fund 110,792 113,007 Sewer Capacity Charges 2,745 2,800 Storm Water Fund 16,471 16,800 E. Of 101 Sewer Impact Fees Fund 2,745 2,800 E. Of 101 Traffic Impact Fees 2,745 2,800 Child Care Impact Fees Fund 2,745 2,800 Total 1,488,125$ 1,517,888$ GENERAL FUND D-12 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget PERSONNEL COSTS In FY 2019-20, General Fund personnel costs are projected to be $86 million, and represent over 78 percent of total General Fund expenditures. The increase of personnel costs over the FY 2018-19 Adopted Budget reflects the three percent salary increase, increase to the minimum wage to $15 an hour for South San Francisco employees, and increase in CalPERS pension contributions. The City’s Other Post-Employment Benefits (OPEB) actuary indicates in their most recent Government Accounting Standards Board (GASB) Statement No. 45 Actuarial Valuation that healthcare premiums are projected to continue to steadily increase over the next five years, although the rate of increase is projected to incrementally decline due to the impact of the Affordable Care Act (ACA). In the event that the federal government repeals the ACA, healthcare premiums will most likely increase significantly due to the reduction in market competition. In March 2010, as a long-term budget balancing solution, the City restructured its benefits plan to include a second tier for new employees. In that tier, pensions are calculated at 2.0% at 60 for miscellaneous employees and 3.0% at 55 for safety employees. Instead of the City committing to pay retiree’s medical premiums, the City contributes 1.5% into a fund for employees to keep for retirement medical costs. In January 2013, the State of California Public Employees’ Pension Reform Act (PEPRA) took effect, which created additional pension tiers for those hired on or after January 1, 2013. The new tiers were 2.0% at 62 for miscellaneous employees and 2.7% at 57 for safety employees. The impact of the reduced benefit tiers on the City’s long term liabilities for pension and retiree medical benefits are expected to come to fruition in approximately 20 years, as the employees under these new benefit tiers begin to retire. In December 2016, the California Public Employees’ Retirement System (CalPERS) Board of Administration approved a reduction of its discount rate from 7.0 to 7.5 percent. The reduction phased in over a three year period beginning in FY 2018-19. Given CalPERS’ methodology for amortizing changes in actuarial assumptions, it will take eight years for the full impact of the discount rate reduction to take effect. NON-SUSTAINABLE REDUCTIONS As part of budget realignment in prior years, departments took large budget reductions through funding shifts, supplies and services cuts, and planned vacancies. The City has gradually begun addressing these reductions in staffing for building, parks, and public works maintenance to make sure the City is adequately preserving community facilities and services. Accordingly, as the ten-year forecast is updated and revised, the City Council and City Manager will be continuing discussions with department heads to balance the need for core services with available funding. GENERAL FUND D-13 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget In prior years, the City reduced its investment in infrastructure and facility maintenance to mitigate the impact of the Great Recession. The FY 2019-20 Proposed Biennial Operating Budget includes $200,000 in General Fund support for the annual capital improvement program. OTHER POST EMPLOYMENT BENEFITS (OPEB) The City’s most recent actuarial study estimates the City’s total OPEB liability at $59.3 million, which reflects ongoing investment into the California Employers’ Retirement Benefit Trust (CERBT). The FY 2019-21 Proposed Biennial Operating Budget includes $250,000 as an ongoing contribution from the General Fund to CERBT to further reduce the City’s OPEB liability. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-1 City of South San Francisco FY19-21 Proposed Biennial Operating Budget DEPARTMENTAL PAGES DEPARTMENTAL PAGES _____________________________________________________________________________________ E-2 City of South San Francisco FY19-21 Proposed Biennial Operating Budget DEPARTMENTS OVERVIEW BUDGETED CITY DEPARTMENTS The City of South San Francisco is organized into eight administrative departments and six operating departments with one non-department classification used for miscellaneous charges. The following are the departments that operate within the City: Administrative Departments City Council – This department accounts for elected City Council members stipends and expenses related to official City functions. Administrative support is provided by the City Manager’s Office. City Clerk – This department administers City elections, is responsible for recording public meetings, maintaining official City records and publishing official public meeting agendas. The City Clerk is an elected official. City Treasurer – This department is responsible for investment of City funds. Administrative support is provided by the Finance Department. The City Treasurer is an elected official. City Attorney – This department deals with all legal matters as they relate to City functions. The City Council has appointed the law firm Meyers Nave to provide attorney services for the City. City Manager – This department is responsible for the implementation of City Council direction and community outreach. Finance – This department accounts for the City’s finances, prepares the budget, processes payroll, pays vendors, and administers risk management. It also files all state and federally mandated financial reports, manages the City’s banking contracts and provides administrative support to the City Treasurer. Human Resources – This department is responsible for the recruitment of employees, maintenance of benefits, succession development, employee training, and labor negotiations. Information Technology – This department is in charge of purchasing and maintaining City computers, phones, fax machines, etc. This department maintains the City’s network and intranet. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-3 City of South San Francisco FY19-21 Proposed Biennial Operating Budget Operating Departments Economic and Community Development – This department oversees planning and building functions, the Successor Agency to RDA, and general issues relating to economic development within the City. Fire - This department is responsible for the protection of life and property in the event of an emergency. Police – This department is responsible for public safety and quality of life in the City. Library – This department provides access to materials such as books, magazines, DVDs, as well as programs and services to meet the informational and educational needs of the City. Public Works – This department maintains the City infrastructure, runs the Water Quality Control Plant, provides maintenance for the City’s vehicles and large equipment, and oversees the Parking District. Manages the Capital Improvement Program, Traffic Advisory Committee, Right of Way and Environmental Inspections. Parks and Recreation – This department provides for the physical, cultural and emotional well-being of the City, ensures the effective and safe use of the physical resources of the City, and maintains City facilities and parks. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-4 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 1: CITY OF SOUTH SAN FRANCISCO Citizens of City of South San Francisco City Clerk Rosa Govea Acosta City Council Karyl Matsumoto, Mayor Richard A Garbarino, Vice Mayor Mark N. Addiego, Council Member Mark Nagales, Council Member Flor Nicolas, Council Member Assistant to the City Manager Christina Fernandez City Manager Mike Futrell Administrative Departments Finance Director Janet Salisbury Human Resources Director Leah Lockhart Operating Departments Economic & Comm Development Director Alex Greenwood Public Works Director Eunejune Kim Library Director Valerie Sommer Fire Chief Jess Magallanes Parks & Recreation Director Sharon Ranals Police Chief Jeff Azzopardi Assistant City Manager/ Chief Sustainability Officer Marian Lee Information Technology Director Tony Barrera Communications Director Leslie Arroyo City Attorney Jason Rosenberg City Treasurer Frank Risso DEPARTMENTAL PAGES _____________________________________________________________________________________ E-5 City of South San Francisco FY19-21 Proposed Biennial Operating Budget FULL TIME EQUIVALENT SUMMARY BY DEPARTMENTS FISCAL YEAR 2019-2021 Department Elected Full Time PT Regular Hourly Total FTE City Council 5.00 - - - 5.00 City Treasurer 1.00 - - - 1.00 City Clerk 1.00 4.00 - - 5.00 City Manager - 8.00 - - 8.00 Finance - 13.00 - 0.60 13.60 Human Resources - 7.00 - - 7.00 ECD - 31.00 - 0.40 31.40 Fire - 87.00 - 4.68 91.68 Police - 117.00 - 4.87 121.87 Public Works - 93.00 - 0.50 93.50 Library - 22.00 2.40 17.09 41.49 IT - 7.00 - - 7.00 Parks & Rec - 80.00 2.87 68.88 151.75 Total 7.00 469.00 5.27 97.02 578.29 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-6 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY COUNCIL MISSION STATEMENT: The City Council is the governing body of South San Francisco which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities, and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e. ABAG, MTC). The Council provides direction for the City Manager and sits as the Board of Directors to RDA Successor Agency. ELECTIONS: Five members are elected to four-year terms. Elections are held in even-numbered years. Three members are elected together, and the other two are elected in the next election. The Mayor and Vice Mayor are selected by the Council from its members in non-election years. During election years, the Mayor and Vice Mayor are selected after election results have been tabulated. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-7 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 2: CITY COUNCIL Citizens of South San Francisco Mayor Karyl Matsumoto Vice Mayor Richard Garbarino Council Members Mark Addiego Mark Nagales Flor Nicolas City Manager's Office Provides Administrative Support City Attorney Provides Legal Support CITY COUNCIL POSITION LISTING City Council Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Elected E110 Elected City Council Member 5.00 5.00 5.00 0.00 TOTAL FTE- City Council 5.00 5.00 5.00 0.00 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-8 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY COUNCIL EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 163,265$ 195,619$ 195,619$ 199,332$ 205,454$ 1.9% Supplies & Services 46,896 54,419 54,419 51,419 51,419 -5.5% Interdepartmental Charges 32,565 33,656 33,656 39,540 43,772 17.5% Total Expenditures 242,727$ 283,694$ 283,694$ 290,291$ 300,645$ 2.3% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * None Expenditures FY2020-21: * None DEPARTMENTAL PAGES _____________________________________________________________________________________ E-9 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY TREASURER MISSION STATEMENT: To invest funds not currently required for the operation of the City to maximize revenues while ensuring the safety and availability of the City funds. RESPONSIBILITIES: • Investing City funds to achieve the maximum return on deposits; • Producing quarterly reports to identify amounts and types of investment instruments; • Coordinating financial transactions in cooperation with the Director of Finance. ORGANIZATION CHART 3: CITY TREASURER Citizens of South San Francisco 1.00 -City Treasurer (elected) Frank Risso Finance Department Provides Administrative Support 1.00 Elected FTE DEPARTMENTAL PAGES _____________________________________________________________________________________ E-10 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY TREASURER POSITION LISTING City Treasurer Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Elected E105 Elected City Treasurer 1.00 1.00 1.00 0.00 TOTAL FTE- City Treasurer 1.00 1.00 1.00 0.00 CITY TREASURER EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 49,284 48,539 48,539 58,353 59,745 20.2% Supplies & Services 83,856 82,200 82,200 82,200 82,200 0.0% Interdepartmental Charges 2,078 2,160 2,160 2,584 2,889 19.6% Total Expenditures 135,218 132,900 132,900 143,137 144,834 7.7% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * None Expenditures FY2020-21: * None DEPARTMENTAL PAGES _____________________________________________________________________________________ E-11 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY CLERK MISSION STATEMENT: The City Clerk’s office serves as the conduit between the residents of the City of South San Francisco and local government legislative agencies, including the South San Francisco City Council and its eleven (11) Standing Committees, the South San Francisco Successor Agency to the former Redevelopment Agency and the Oversight Board to the Successor Agency. The Clerk’s Office strives to provide exceptional service by maintaining and preserving the City’s legislative history, administering fair and impartial municipal election services in accordance with Federal, State, and local laws, performing statutory and administrative duties in support of City Council goals and objectives, and providing open access to the legislative process for all stakeholders. The City Clerk’s office is responsible for scheduling City Council meetings and preparing agenda packets, producing the official records of Council decisions, maximizing public access to municipal government ensuring transparency to the public and is the official custodian of the records of the City. The City Clerk acts as a Compliance Officer for federal, state and local statues including the Political Reform Act, the Brown Act, and the Public Records Act. The Office strives to meet these duties efficiently, courteously, neutrally and in a manner that is above all else, in the best interests of the Citizens of South San Francisco. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH AND BY: • Performing all legislative duties for the legislative bodies identified above pursuant to state and local government requirements, including: (1) Managing projected agenda items; (2) Noticing public hearings; (3) Preparing and publishing the agendas; (4) Finalizing and retaining resolutions and ordinances; (5) Preparing minutes for presentation to the legislative agency at issue. • Maintaining relationships with staff for the legislative agencies identified above, which includes day-to-day meetings and interactions permitting information flow in a regular and consistent manner. • Managing Citywide Records Management Program, legislative history, contracts, archives, and election activities in a variety of forms (paper and electronic). DEPARTMENTAL PAGES _____________________________________________________________________________________ E-12 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Managing Elections and Fair Political Practices Commission (FPPC) matters for the City including Statement of Economic Interests and Campaign Disclosure for candidates. • Ensuring compliance with Fair Political Practices Commission (FPPC) Conflict of Interest filings for all designated employees. • Coordinating citywide Board and Commission recruitments, maintaining member records pursuant to the Maddy Act, maintaining policies/procedures and resources, and communicating with staff liaisons and the public. • Acting as a Service Agent for the City regarding subpoenas and summons. • Administering the City’s Public Records Act Program. • Attesting City and local documents. • Representing the City on City Clerk and Election related Boards. • Representing the City at Public Events. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2018-2019: • Completed preliminary staffing plan for the City Clerk’s Office to meet increased workflow and enhanced record of Office Policies and Procedures • Continued to oversee and coordinate the placement of City’s inactive records at a secure records storage facility to achieve security, safety and efficiency related goals. • Conducted 2018 Municipal Election in accordance with the California Elections Code including candidate orientations and processing of eight (8) candidates and two initiative measures (Measure FF and LL), election results and Annual Reorganization. • Continued to evaluate impact of automated efficiencies against City Clerk staff plan. OBJECTIVES FOR FISCAL YEAR 2019-20: • Provide accurate and timely minutes for all City Council meetings. • Implement Electronic Portal for FPPC Filings of Form 700 for designated filers. • Implement Electronic Portal for FPPC Filings of Campaign Disclosure Statements. • Update the Boards and Commission Handbook • Assist Council with audit and update of the City Council Handbook. • Audit Records Retention Schedule to assist Departments with conversion to electronic records retention. Continue to work with Departments to convert records retained in physical storage at the Corporation Yard to electronic format in line with the statewide movement towards electronic availability of records. • Update the Records Retention Schedule • Assess impact of automated efficiencies against City Clerk Staffing Plan. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2019-20: • $8,000 for implementation of FPPC Campaign document (Form 460) electronic filing portal with SouthTech, to allow for the electronic filing of FPPC Form 460 for candidates and elected officials. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-13 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • $9,000 for implementation of FPPC Statement of Economic Interest (Form 700) electronic filing portal with SouthTech, to allow for the electronic filing of the Annual Statement of Economic Interest Form (Form 700) for the City’s designated filers. • $30,000 for the City Clerk’s Office Reconfiguration including new workstations and office equipment replacement. • $6,000 for staff training and professional development to obtain designations as Certified Municipal Clerk (CMC) and advance certification as a Master Municipal Clerk (MMC). • $7,000 for yearly maintenance of WebQA, the City’s Automated Public Records Act Program. • $8,814 for yearly maintenance of Legistar, the City’s Automated Agenda Management System • $7,000 for yearly maintenance of Southtech, the City’s electronic financial disclosure software, to allow for the electronic filing of Form 460 and Form 700. ORGANIZATION CHART 4: CITY CLERK Citizens of South San Francisco 1.0 City Clerk (elected) Rosa Govea Acosta, CMC, CPMC 1.0 -Assistant City Clerk 1.0 -Deputy City Clerk 2.0 City Clerks Records Technician 1.00 Elected FTE 4.00 FTE * Existing Filled Position(s) * Existing Upgraded Position(s) * Newly Requested Position(s) DEPARTMENTAL PAGES _____________________________________________________________________________________ E-14 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY CLERK POSITION LISTING City Clerk Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Elected-FT E100 Elected City Clerk 1.00 1.00 1.00 0.00 SUBTOTAL Elected 1.00 1.00 1.00 0.00 Full Time MXX1 Assistant City Clerk 0.00 1.00 1.00 1.00 Full Time O320 Deputy City Clerk 1.00 1.00 1.00 0.00 Full Time O415 City Clerk Records Technician 2.00 2.00 2.00 0.00 SUBTOTAL Full Time 3.00 4.00 4.00 1.00 TOTAL FTE- City Clerk 4.00 5.00 5.00 1.00 CITY CLERK EXPENDITURE SUMMARY City Clerk 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 564,834$ 579,133$ 579,133$ 811,300$ 833,458$ 40.1% Supplies & Services 61,293 202,003 202,003 202,003 202,003 0.0% Interdepartmental Charges 35,080 36,430 36,430 43,459 48,513 19.3% Total Expenditures 661,207$ 817,567$ 817,567$ 1,056,761$ 1,083,974$ 29.3% DEPARTMENTAL CHANGES & HIGHLIGHTS: Position: * $160,000 Assistant City Clerk Expenditures FY2019-20: * None Expenditures FY2020-21: * None DEPARTMENTAL PAGES _____________________________________________________________________________________ E-15 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY ATTORNEY MISSION STATEMENT: The City Attorney is directly appointed by the City Council. The City Attorney represents and advises the City Council, Boards and Commissions, and officers and employees of the City in all matters of law pertaining to their respective offices and official activities. The City Attorney prepares all proposed ordinances, resolutions and amendments, prepares or approves the form of all other legal documents and represents the City in litigation to which the City is a party. The City Attorney, whose services are retained by the City through a contract relationship, is responsible for the following services: • Providing legal advice and information to the Council and staff; • Preparing legislation and legal documents; • Reviewing contracts, leases and agreements; • Providing legal defense and advice to the City in a manner that minimizes City liability and exposure; • Providing legal advice to the City Council, City Manager, Departments, Boards and Commissions; • Supporting staff in enforcing community standards and codes fairly; and • Managing the City’s litigation. ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2018-19: • Assisted City staff with finalizing design, negotiating a Project Labor Agreement, supporting fundraising efforts, and bond market preparation activities for the proposed Civic Campus Project. • Assisted City staff with the negotiation and purchase of two open space properties on Sign Hill, totaling 21 acres. • Assisted City staff with the developer selection process for the PUC Site and the negotiation and execution of an Exclusive Negotiating Rights Agreement for the PUC Site. • Assisted City staff with the procurement process for a General Plan consultant, drafting bylaws for the Citizens Advisory Committee, and providing applicable ethics training for Committee members. • Assisted City staff with the implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties, including 938 Linden Avenue and 201-219 Grand Avenue. • Assisted City staff with responding to a California Voting Rights Act challenge, including compliance with the safe harbor provisions and drafting and approval of an ordinance adopting a district election map and successful transition to district elections. • Assisted City staff with successful voter passage of Measure FF (transient occupancy tax increase) and Measure LL (cannabis business license tax), including drafting and approval of associated ordinances. • Assisted City staff with drafting a commercial cannabis operation agreement and associated entitlements for commercial cannabis operators permits. • Assisted City staff with the negotiation and drafting of a Purchase and Sale Agreement and the related environmental review and entitlements for the mixed-use Residential Development Project at 200 Linden Avenue and 212-216 Baden Avenue (Hisense REIUS, LLC) for 97 condominium units and 6,500 sq. ft. of ground floor commercial space. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-16 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Assisted City staff with the preparation, implementation and approval of an affordable housing commercial linkage fee ordinance, density bonus ordinance, and inclusionary housing ordinance. • Assisted City staff negotiate and draft a 15 year agreement with the Harbor District to operate Oyster Point Marina. • Assisted Planning Division with the preparation and processing of a Zoning Ordinance Amendment, Zoning Map Amendment, Development Agreement Amendment, associated entitlements, and/or environmental review for various development projects, • Assisted City staff with the preparation, drafting and adoption of ordinance updating the City’s water efficiency landscape ordinance and open trench ordinance to ensure compliance with federal law. • Assisted Planning Division with the preparation and processing of entitlements and environmental review for several projects, including the following: o Phase 2 and Phase 3 of the Gateway of Pacific project in the Gateway Business Park Master Plan; o Cadence Phase 2 (Sares Regis Group) o 201 Haskins Way and 400-450 East Jamie Court (ARE Development). o 22 unit residential development at Westborough Boulevard and Oakmont Drive; o The amenity building at 685 Gateway Boulevard; • Assisted City staff with the preparation, drafting and adoption of ordinance regulating small cell wireless communication facilities, including negotiating and drafting Master License Agreements for right-of way pole usage and reimbursement for costs incurred. • Provided continuing support and advice to the South San Francisco Conference Center Authority. • Manage and oversee outside counsel in the defense of litigation against the City. • Updated administrative instructions regarding email retention, electronic communication equipment, and data retention policies. • Provided citywide staff trainings on contract formation procedures and best practices in coordination with the Finance Department. • Provided support to Police Department through the prosecution of Municipal Code violations, abatement of deadly weapons through court proceedings, and protection of confidential police records, including responding to public records requests pursuant to SB 1421 (2018). OBJECTIVES FOR FISCAL YEAR 2019-20: • Continue to assist City Council with downtown and business development initiatives. • Provide in-depth training on legal topics and requirements to staff and Boards and Commissions. • Continue to assist City staff with implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties. • Continue to assist City staff with the delivery of the Civic Campus project and the implementation of other Measure W initiatives. • Continue to assist Staff with implementation of objective design review criteria and compliance with SB 35 and Housing Accountability Act. • Continue to assist City with implementation of ordinances implementing a City-wide minimum wage, prohibiting flavored tobacco and e-cigarettes, and prohibiting plastic food ware and plastic straws. • Assist City staff with General Plan update and East of 101 traffic mitigation measure efforts. • Assist City staff with updates to internal city policies and provide training on implementation. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-17 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Continue to assist City staff with the preparation, negotiation, environmental review and entitlement process for residential and commercial development projects. • Continue to assist City staff with the preparation, drafting and adoption of new ordinances. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2018-19 No significant resource level changes are included. ORGANIZATION CHART 5: CITY ATTORNEY CITY ATTORNEY EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Supplies & Services 983,938$ 1,050,650$ 1,050,650$ 1,100,650$ 1,050,650$ 4.8% Interdepartmental Charges 12,442 13,041 13,041 15,285 16,899 17.2% Total Expenditures 996,380$ 1,063,691$ 1,063,691$ 1,115,935$ 1,067,549$ 4.9% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $50,000 CFD Formation Legal Services Expenditures FY2020-21: * None DEPARTMENTAL PAGES _____________________________________________________________________________________ E-18 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY MANAGER MISSION STATEMENT: The daily business of City operations is the responsibility of the City Manager, the Chief Executive Officer of the municipal corporation. The City Manager’s office is responsible for implementation of City Council policy, programs and activities, community relations, ombudsmanship, numerous special projects, lobbying activities, interagency coordination and other duties as determined by the City Council. The City Manager’s office also provides a resource for general information for the citizens of South San Francisco. City personnel report to the City Manager. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2018-19 • Began development of a new General Plan, providing the City’s vision for the next twenty years • Moved forward with design of a new Police Operations Center, 911 Dispatch Center, Main Library and Discovery Center, Parks and Recreation Headquarters, Council Chamber/Community Theatre, and new park setting, in the new Civic Campus • Acquired 21 acres on Sign Hill from developers, now dedicated as permanent open space • Successful voter passage of Measures FF (hotel tax increase) and Measure LL (cannabis business license tax) strengthening City finances • Successfully instituted District Elections following multiple public outreach efforts DEPARTMENTAL PAGES _____________________________________________________________________________________ E-19 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Ramped up community outreach, with multiple neighborhood town halls, six City Newsletters, and weekly email news bulletins to over 10,000 subscribers • Widely promoted and supported the Airport Noise Improvement Program (ANIP) resulting in over 300 SSF residents applying for airport noise home improvements • Completed a new 15 year Operating Agreement with the San Mateo County Harbor District • Internally launched Envisio, a program aimed at supporting staff to operate more efficiently, effectively, and economically, leading to higher buy-in from Department Heads and stronger follow-through reporting • Started the Youth Advisory Council Pilot Project • Welcomed two new Department Heads to Team SSF OBJECTIVES FOR FISCAL YEAR 2019-20: • Graduate the first class of City Staff Leadership Academy, supporting a High Performance Team • Complete design of the new Civic Campus, and begin construction • Complete a Financial Sustainability Plan for city government • Develop a Community Facilities District to address transportation • Successfully move the new General Plan through outreach and initial development • Successfully complete negotiations with city employee labor groups BUDGET HIGHLIGHTS FOR FISCAL YEAR 2019-20 • Provide funding for training of executive staff • Provide funding for biennial resident satisfaction survey DEPARTMENTAL PAGES _____________________________________________________________________________________ E-20 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 6: CITY MANAGER DEPARTMENTAL PAGES _____________________________________________________________________________________ E-21 City of South San Francisco FY19-21 Proposed Biennial Operating Budget CITY MANAGER POSITION LISTING City Manager Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N115 City Manager 1.00 1.00 1.00 0.00 Full Time N100 Assistant City Manager 1.00 1.00 1.00 0.00 Full Time N180 Assistant to the City Manager 1.00 1.00 1.00 0.00 Full Time N190 Communications Director 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 2.00 2.00 2.00 0.00 Full Time O310 Executive Assistant to the City Manager (O410)1.00 1.00 1.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 8.00 8.00 8.00 0.00 TOTAL FTE- City Manager 8.00 8.00 8.00 0.00 CITY MANAGER EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 1,527,947$ 1,557,500$ 1,652,553$ 2,061,712$ 2,131,050$ 32.4% Supplies & Services 1,130,559 1,365,390 4,049,356 440,390 365,390 -67.7% Interdepartmental Charges 34,759 35,925 35,925 40,477 44,144 12.7% Total Expenditures 2,693,265$ 2,958,815$ 5,737,834$ 2,542,579$ 2,540,584$ -14.1% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $12,500 Executive Team Training * $12,500 Citywide Community Survey * $50,000 Census support * $1M remove General Plan update - FY18-19 "one time" item only Expenditures FY2020-21: * None DEPARTMENTAL PAGES _____________________________________________________________________________________ E-22 City of South San Francisco FY19-21 Proposed Biennial Operating Budget FINANCE DEPARTMENT MISSION STATEMENT: The Finance Department provides financial and risk management services to City departments, including financial planning and analysis, accounts payable, payroll, accounting and risk mitigation. The department leads fiscal accountability efforts and ensures stewardship of the use of City funds and appropriations through the creation and implementation of policies and procedures. The department ensures timely and accurate collection of Transient Occupancy Taxes and Business Licenses Taxes. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Budgeting and accounting for financial transactions; • Preparing ten year financial forecasts; • Paying vendors and City employees; • Monitoring cash flow for City needs in order to support prudent investment of City funds by City Treasurer. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2018-19 • Continued to implement phases of the Human Capital Management System; • Identified potential mitigating solutions to address the long term impact of pension costs; and • Initiated Finance Department office refresh including new carpet, paint, and furniture of the lower level of City Hall. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-23 City of South San Francisco FY19-21 Proposed Biennial Operating Budget OBJECTIVES FOR FISCAL YEAR 2019-20: • Develop a fiscal sustainability plan to support the City’s long term financial health; • Issue bonds to secure financing for the construction of the new Community Civic Campus program; • Conduct a Master Fee Study to ensure that citywide fees align appropriately with economic trends; and • Complete a request for proposals and identify new enterprise resource planning software to enhance the City’s financial and accounting functions. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2019-20 • No significant resource level changes are included. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-24 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 7: FINANCE DEPARTMENTAL PAGES _____________________________________________________________________________________ E-25 City of South San Francisco FY19-21 Proposed Biennial Operating Budget FINANCE POSITION LISTING Finance Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N145 Director of Finance 1.00 1.00 1.00 0.00 Full Time M770 Financial Services Manager 2.00 1.00 1.00 -1.00 Full Time MXX3 Deputy Finance Director 0.00 1.00 1.00 1.00 Full Time M610 Financial Analyst II 2.00 2.00 2.00 0.00 Full Time M625 Senior Accountant 1.00 1.00 1.00 0.00 Full Time M620 Accountant II 1.00 1.00 1.00 0.00 Full Time M785 Payroll Administrator 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 4.00 4.00 4.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 13.00 13.00 13.00 0.00 Hourly X370 Mail Courier 0.60 0.60 0.60 0.00 SUBTOTAL Hourly 0.60 0.60 0.60 0.00 TOTAL FTE- Finance 13.60 13.60 13.60 0.00 FINANCE EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 2,017,699$ 2,283,361$ 2,208,361$ 2,312,981$ 2,330,538$ 1.3% Supplies & Services 801,447 483,398 920,646 671,168 483,398 38.8% Interdepartmental Charges 246,724 255,358 255,358 310,091 346,545 21.4% Total Expenditures 3,065,870$ 3,022,116$ 3,384,365$ 3,294,240$ 3,160,481$ 9.0% DEPARTMENTAL CHANGES & HIGHLIGHTS: Position: * $27,360 Upgrade FSM to Deputy Finance Director Expenditures FY2019-20: * $18,200 Citywide postage machine replacement * $50,000 Special Tax Consultant- DTA * $85,000 Master Fee Study * $30,000 Technical support for payroll- PDS * $4,570 Postage machine meter rental and maintenance Expenditures FY2020-21: * $30,000 Technical support for payroll- PDS * $4,500 Postage machine meter rental and maintenance DEPARTMENTAL PAGES _____________________________________________________________________________________ E-26 City of South San Francisco FY19-21 Proposed Biennial Operating Budget NON-DEPARTMENTAL Non-Departmental are General Fund expenditures that benefit the City as a whole, and that do not fit into one particular department. General Fund Expenditures 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll Salaries 5,758$ 6,970$ 6,970$ 6,760$ 6,760$ -3.0% 5,758$ 6,970$ 6,970$ 6,760$ 6,760$ Contractual Services 0.0% Animal Control 558,265 564,151 564,151 615,118 689,151 9.0% Safety Program 126,960 125,000 125,000 - - -100.0% C/CAG 57,845 57,845 57,845 57,845 57,845 0.0% C/CAG Congestion Relief 158,677 159,755 159,755 159,755 159,755 0.0% Subtotal Contractual Services 901,747$ 906,751$ 906,751$ 832,718$ 906,751$ -8.2% Dues, Meetings ABAG 13,024 13,024 13,024 13,024 0.0% Airport Roundtable 750 750 750 750 750 0.0% International City/County Mngmnt Assoc.1,400 1,400 4,200 4,200 200.0% Joint Venture Silicon Valley - - - 7,500 7,500 0.0% LAFCO 11,093 10,727 10,727 10,727 10,727 0.0% League of CA Cities 19,182 18,438 18,438 18,438 18,438 0.0% National League of Cities 5,400 5,400 5,400 5,400 0.0% Peninsula Conflict Resolution Contract 20,467 19,492 19,492 19,492 19,492 0.0% Sister Cities International 765 765 765 765 0.0% SMC Sustainable Book 5,000 4,000 4,000 4,000 4,000 0.0% SSF Chamber of Commerce 2,520 2,520 2,520 2,520 0.0% Peninsula TV 20,000 20,000 9,700 9,700 -51.5% American Planning Assoc 759 - - - - 0.0% Subtotal Dues, Meetings 57,251$ 96,516$ 96,516$ 96,516$ 96,516$ 0.0% Other Expenditures Postage -Printing 8,124 200 200 200 200 0.0% Phone 872 800 800 800 800 0.0% Promotional/Operating Supplies 10,834 850 850 850 850 0.0% Subtotal Other Expenditures 19,830$ 1,850$ 1,850$ 1,850$ 1,850$ 0.0% Special Program Expenditure Grant Consulting 50,214 60,000 118,000 60,000 60,000 0.0% Subtotal Special Program Expenditures 50,214$ 60,000$ 118,000$ 60,000$ 60,000$ 0.0% Total Expenditures 1,034,800$ 1,072,087$ 1,130,087$ 997,844$ 1,071,877$ -6.9% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * None Expenditures FY2020-21: * None DEPARTMENTAL PAGES _____________________________________________________________________________________ E-27 City of South San Francisco FY19-21 Proposed Biennial Operating Budget HUMAN RESOURCES MISSION STATEMENT: The Human Resources Department serves as a cooperative and engaged partner in supporting the City’s goals and values. We are committed to working strategically and mutually with departments to provide programs and services that create a work environment of achievement, continuous improvement, employee empowerment and teamwork. HUMAN RESOURCES WILL SUPPORT ITS MISSION TO THE CITY THROUGH: • Benefits and Wellness Programs • Classification and Compensation • Employee and Labor Relations • Information Management and Regulatory Compliance • Employee Development and Engagement • Recruitment and Selection • Safety Workers Compensation and Safety ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2018-2019: • Recruitment & Retention o Completed 52 recruitments, including key positions such as Finance Director and Information Technology Director o 56 new hires (projected) o 30 promotions o Developed 14 summer internships (2019), in collaboration with the Next Generation Silicon Valley Regional Internship Program o Maintained regular employee turnover rate under 7% DEPARTMENTAL PAGES _____________________________________________________________________________________ E-28 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Succession Development Program Initiative: o Implemented a City-wide Leadership Academy o Continued LEAP All-Star program and ICMA Coaching series o Developed and Conducted Updated Development Needs Assessment Survey • Employee Development - Other o Continued participation in San Mateo County Regional Training and Development Consortium (49 unique participants) o Continued participation in the Liebert Cassidy Whitmore Employee Relations Training Consortium (22 unique participants) o Ethics In Public Service Training o DOT Reasonable Suspicion Training o Expanded Sexual Harassment Prevention Training for Managers (June, 2019) • Human Capital Management (HCM) System: o Implemented human resources, benefits, payroll and timekeeping systems o Implemented employee online self-service module and system upgrades • Safety Program Initiative: o Expanded Safety Training Curriculum o Completed Emergency Action Plans (EAP) for City facilities o Conducted Safety Perception Survey for all City Employees o Safety Observation Training for Department Heads and Senior Managers OBJECTIVES FOR FISCAL YEAR 2019-2020: • Complete Labor Negotiations for successor MOUs (non-safety groups) • Implement Phase 3 HCM payroll and human resources system (electronic workflow) • Continue to support the LEAP succession development program in all departments • Implement expanded employee on-boarding program • Implement expanded Sexual Harassment Prevention Training for all City employees • Explore student loan assistance benefits and financial wellness programs for employees • Implement safety observation program City-wide BUDGET HIGHLIGHTS FOR FISCAL YEAR 2019-2020: • Labor Relations & Compensation Consulting • Succession Development Program Initiative – Leadership Academy Overview and 360 Degree Assessments • HR Departmental Assessment and Strategic Plan • Expanded Sexual Harassment Prevention Training DEPARTMENTAL PAGES _____________________________________________________________________________________ E-29 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 8: HUMAN RESOURCES 1.00 -Human Resources Director Leah Lockhart 1.00 -Human Resources Manager 2.00 -Human Resouces Technician 3.00 -Human Resources Analyst II HUMAN RESOURCES POSITION LISTING Human Resources Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N130 Director of Human Resources 1.00 1.00 1.00 0.00 Full Time M270 Human Resources Analyst II 3.00 3.00 3.00 0.00 Full Time O265 Human Resources Technician 2.00 2.00 2.00 0.00 Full Time M775 Human Resources Manager 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 TOTAL FTE- Human Resources 7.00 7.00 7.00 0.00 7.00 Full Time * Existing Filled Position(s) * Existing Upgraded Position(s) * Newly Requested Position(s) DEPARTMENTAL PAGES _____________________________________________________________________________________ E-30 City of South San Francisco FY19-21 Proposed Biennial Operating Budget HUMAN RESOURCES EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 1,185,508$ 1,276,705$ 1,289,205$ 1,389,927$ 1,437,922$ 8.9% Supplies & Services 279,413 177,461 357,395 307,961 177,461 73.5% Interdepartmental Charges 78,068 80,997 80,997 96,974 108,465 19.7% Total Expenditures 1,542,988$ 1,535,163$ 1,727,597$ 1,794,862$ 1,723,847$ 16.9% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $70,000 Consultant- Labor negotiations * $7,000 Sexual Harassment Training * $28,500 Leadership Academy Overview and 360 Assessment * $25,000 Strategic Planning & HR Assessment Consultant Expenditures FY2020-21: * None DEPARTMENTAL PAGES _____________________________________________________________________________________ E-31 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ECONOMIC AND COMMUNITY DEVELOPMENT VISION AND MISSION STATEMENT: • Promote and maintain quality development and economic vitality. • Build a beautiful city and foster high-quality urban design through the management of the General Plan and other land use plans, regulations, and initiatives. • Oversee the regulatory functions in a way that assures balanced, high-quality development and safeguards life, property, and public welfare in buildings. Ensure that projects conform to plans and conditions when they are built. • Support local businesses and foster a vibrant, balanced source of jobs for local residents. • Achieve the highest level of customer service through teamwork, dedication, initiative, innovation, and continuous learning, training and adoption of best practices. • Maintain a work culture that is professional, supportive, trusting, honest, fast-paced, fun, genuine, and respectful. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2018-2019 • Permit Center: Electronic plan submittal implemented. Online Permitting in production for all over the counter type permits. 2,082 Building permits issued. 11,059 total inspections completed. 306 projects submitted and processed. 3,349 plan-checks completed. 4,974 business licenses processed. • City Revenue: In FY 17-18, ECD facilitated major projects that generated $991,876,000 in new construction. These projects generated $16.6/per year in property tax revenue, $600,000/year in sales tax revenue, and $1.9million in TOT. One-time building permit revenue was $39,717,971.98. • Major Projects & Initiatives: o ECD successfully facilitated major projects that are now under construction, such as: Caltrain Plaza, Oyster Point - Phase 1, 200 Linden, HCP Cove, Gateway of Pacific – Phase 1, 213 E. Grand, Genentech B40, Cadence - Phase 1, and 150 Airport. o Completed projects include: Rotary Senior Housing, Costco Business Center, Genesis North Tower, Hilton Home2 Suites, and Verily Life Sciences. o Successfully approved initiatives included: commercial cannabis, accessory dwelling units (ADUs), ECR/C Area Plan Update, commercial linkage fee, and revised in lieu affordable housing requirements. o ECD is managing (or supporting) projects that will shape the next wave of development, including: the General Plan Update, PUC Site, East-of-101 Community Facilities District (CFD), Grand & Linden Project, Genentech 10 Year Master Plan Update, Oyster Point, Civic Community Campus, Oyster Point Hotel, 938 Linden, Old Firehouse. • Job Creation & Business Attraction/Retention: Approximately 1,600 net new jobs created as a result of ECD-facilitated projects. Very successful BIO Convention, including 23 meetings held and 201 contacts made. Continued partnerships with San Francisco State University, San Mateo County SBDC, MANEX, SF Made, and the SSF Chamber of Commerce to support local business. Launched a new Business Retention & Expansion initiative and deployed a new customer relationship management (CRM) software to more systematically track local business issues and City services to local businesses. • Housing & CDBG: Over 90 housing calls received and referred to services and housing. 2 new BMR condos sold and 4 existing BMR condos resold to income-qualifying buyers. Over 46 public sidewalk DEPARTMENTAL PAGES _____________________________________________________________________________________ E-32 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ramps retrofitted with ADA-compliant curb cuts. Approximately 1,080 households served by programs funded by CDBG. City received recognition from HUD for administration of its CDBG program. • Department Work Environment, Staff Development & "Back of House": During 2018-19, ECD achieved several successes with staff training/development: Four key managerial positions were filled – all of which were internal promotions: Assistant Building Official, Principal Planner, and two Sr. Building Inspectors. Staff attended the SMC Leadership Academy, CALED, ICSC, ULI, MMANC and APA events. Building staff obtained 6 ICC certifications. Department morale & stability is improving. However, staff retention remained a concern, with one staff retiring and two staff relocating to the East Bay. • Marketing & Community Engagement: During 2018-19, ECD organized more than 20 community meetings (e.g., PUC Site, etc.); participated in all City Council, Planning Commission & BPAC meetings; provided content for one City resident newsletter; updated the ECD website; increased viewership of ECD's Facebook page by 10.9% to 5,470 "likes"; facilitated the City's construction coordination committee; created 52 weekly ECD Updates; and championed several efforts to improve cross- divisional communication/coordination. OBJECTIVES FOR FISCAL YEAR 2019-2020 • Staffing: Achieve full staffing for the first time in more than five years. • Continue with further training and education for staff. Obtain new staff certifications. • Increase customer satisfaction. • Efficiency Improvements: o Procure and implement remainder of online permitting software to reach the department goal of providing a 100% paperless environment. o Key Issue Checklist for TAG Meeting Agenda Discussion o Online Impact Fee Calculator for Public o Zoning Administrator Role Expansion o Staff Training (CEQA, Conferences) o Preliminary Deposit for All Divisions – Update in Fee Study • General Plan Update: o Initiate technical analysis & planning initiatives that feed into the GPU: Bike & Pedestrian Master Plan, E-101 Transportation Plan, Planning for ECR/Chestnut, Measure W & PUC Site, Civic Center/City Hall Master Plan effort, Brentwood Shopping Center traffic calming and planning, Downtown Station Area Plan (zoning updates) o Present to community groups o Form Council sub-committee (Ad Hoc or Housing) & Staff Project Team o Prepare Draft RFP for GPU consultant o Start developing an Economic Development Strategy • Housing Policy: Minimum Lot Size ZTA; Affordable/Inclusionary Housing ZTA • Continue to process preliminary and active entitlement applications • Caltrain Station Improvements and Coordination • East of 101 Multi-Modal Study • CEQA LOS to VMT transition and guidelines analysis DEPARTMENTAL PAGES _____________________________________________________________________________________ E-33 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Parking Policy Analysis • Coordination with ECD/H Bicycle and Pedestrian efforts • Downtown: o Continue the Downtown Development Coordination Team Outreach o Streetscape Design (Active CIP Project with Engineering) o Business Recruitment and streetscape activation o Weekday/Evening Farmers Market Pilot Program o Food Truck Pilot Program • CDBG, Housing and Housing Successor: o Spend CDBG funds in a timely manner. o BMR Ordinance cleanup; consider amending inclusionary housing requirements. o Clean up portfolio of BMR properties and loans. o Establish policies and procedures for administering City’s BMR program. • Business Attraction and Retention: o Kick off business retention and expansion strategy. o Consider business incentives and/or grants. o Increase and improve coordination and collaboration with the Chamber. o Gather and maintain fresh economic data. • Solicit and contract with new on-call consultants and solicit bench of qualified brokers. • Improve cost recovery process (provide metric for cost recovery). • Lunch and learns: business retention and expansion programs; pro forma analysis; and other topics as needed. • Work toward a more digital workplace (less printing, copying, storing paper files). • Continue implementing LRPMP and Housing Investment Plan (HIP). DEPARTMENTAL PAGES _____________________________________________________________________________________ E-34 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 9: ECONOMIC AND COMMUNITY DEVELOPMENT 1.00 -Economic and Community Development Director Alex Greenwood Economic Development and Housing Division 1.00 -Deputy Director of ECD 3.00 -Economic Development Coordinator 1.00 -Commnunity Development Coordinator 1.00 -Mangement Analyst II 1.00 -Management Analyst I 1.00 -Administrative Assistant I Hourly: 0.20 -Research Assistant 0.20 -Rehab Specialist Building Division 1.00 -Chief Building Official 1.00 -Assistant Building Official 2.00-Sr Building Official 3.00 -Building Inspector 1.00 -Sr Permit Technician 1.00 -Permit Technician 1.00 -Building Plan Reviewer 1.00 -Administrative Assistant I Planning Division 1.00 -Chielf Planner 1.00 -Principal Planner 3.00 -Senior Planner (1) 2.00 -Associate Planner 1.00 -Planning Technician 1.00 -Adminstrative Assistant II 1.00 -Management Analyst II 1.00 -Administrative Assistant II 31.00 FTE 0.40 Hourly * Existing Filled Position(s) * Existing Upgraded Position(s) * Newly Requested Position(s) DEPARTMENTAL PAGES _____________________________________________________________________________________ E-35 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ECONOMIC & COMMUNITY DEVELOPMENT POSITION LISTING ECD Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N140 Director of ECD 1.00 1.00 1.00 0.00 Full Time M145 ECD Deputy Dir/ Manager of ECD & Ho 1.00 1.00 1.00 0.00 Full Time M125 Associate Planner 2.00 2.00 2.00 0.00 Full Time M210 Chief Building Official 1.00 1.00 1.00 0.00 Full Time M155 Chief Planner 1.00 1.00 1.00 0.00 Full Time M185 Economic Development Coordinator 3.00 3.00 3.00 0.00 Full Time M725 Community Development Coordinato 1.00 1.00 1.00 0.00 Full Time M215 Assistant Building Official 1.00 1.00 1.00 0.00 Full Time M590 Principal Planner 1.00 1.00 1.00 0.00 Full Time M335 Senior Planner 2.00 3.00 3.00 1.00 Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 2.00 2.00 2.00 0.00 Full Time A462 Planning Technician 1.00 1.00 1.00 0.00 Full Time A700 Senior Permit Technician 1.00 1.00 1.00 0.00 Full Time A460 Permit Technician 1.00 1.00 1.00 0.00 Full Time A400 Senior Building Inspector 2.00 2.00 2.00 0.00 Full Time A135 Building Inspector 3.00 3.00 3.00 0.00 Full Time A690 Building Plan Reviewer 1.00 1.00 1.00 0.00 Full Time O315 Administrative Assistant I 2.00 2.00 2.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 SUBTOTAL Full Time 30.00 31.00 31.00 1.00 Hourly X280 Miscellaneous Hourly-Research Assi 0.20 0.20 0.20 0.00 Hourly X280 Miscellaneous Hourly-Rehab Special 0.20 0.20 0.20 0.00 SUBTOTAL Hourly 0.40 0.40 0.40 0.00 TOTAL FTE- ECD 30.40 31.40 31.40 1.00 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-36 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ECONOMIC & COMMUNITY DEVELOPMENT EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 4,920,980$ 5,211,192$ 5,530,144$ 5,483,580$ 5,746,107$ 5.2% Supplies & Services 4,180,547 4,663,358 7,440,534 4,145,608 3,703,608 -11.1% Capital Outlay 283,885 - 750,000 - - 0.0% Interdepartmental Charges 248,093 256,407 256,407 296,763 327,516 15.7% Total Expenditures 9,633,505$ 10,130,957$ 13,977,084$ 9,925,951 9,777,231$ -2.0% DEPARTMENTAL CHANGES & HIGHLIGHTS: Position: * $92,026 Senior Planning - Half Fiscal Year funded Expenditures FY2019-20: * $6,000 Planning Commission Minutes Transcription * $130,000 Planning Consultant Staff Augment * $300,000 West of 101 Transportation Master Plan; Offset $150,000 from Gen Plan Maint fees. Net cost $150K. * $135,000 TDM monitoring and Nexus study; Offset $25,000 revenue from the developer's deposit. Net cost $110K * $21,000 Holiday Decorations Expenditures FY2020-21: * $135,000 TDM monitoring and Nexus study; Offset $25,000 revenue from the developer's deposit. Net cost $110K * $6,000 Planning Commission Minutes Transcription * $21,000 Holiday Decorations DEPARTMENTAL PAGES _____________________________________________________________________________________ E-37 City of South San Francisco FY19-21 Proposed Biennial Operating Budget FIRE DEPARTMENT MISSION STATEMENT: The South San Francisco Fire Department exists to protect the members of our residential and business communities, our neighbors and visitors, their property and our environment. We will work to prevent injury and damage through education, fire prevention and municipal code enforcement; and to respond to the impact of fire, medical emergencies, natural and human-caused disasters and the release of hazardous materials. THE DEPARTMENT SUPPORTS ITS MISSION TO OUR COMMUNITY THROUGH: • Education • Fire Prevention • Code Enforcement • Emergency Response • Emergency Medical Services • Disaster Preparedness • Fire Administration ACCOMPLISHMENT HIGHLIGHTS: • Calendar Year 2018 o Fire personnel responded to 7,341 incidents, a 0.61% decrease over CY 2017. Incidents included 134 fires, 5,072 emergency medical calls, 135 hazardous conditions and more than 2,000 various incidents ranging from simple to complex. o SSFFD ambulances transported 3,696 patients. o Addressed 901 new Municipal Code complaints and closed 884 Code Enforcement cases. o Conducted 157 renewable permit inspections. o Completed a total of 13,166 hours of training. o Over 8,500 CERT volunteer and training hours. • Promoted Fire Chief, Deputy Fire Chief, Battalion chief, Captain, two Engineers, Fire Marshal, and hired five Paramedic/Firefighter, Safety Inspector and an Administrative Assistant I. • More than $6 million in FY17-18 and $4.5 million in FY18-19 in revenue collected for Ambulance Transport, Fire Prevention Inspections, Code Enforcement, Plan Check and safety classes. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-38 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Completed the Fire Department study including standards of cover and deployment evaluation, risk assessment and review of ambulance service alternatives. • Completed installation of Fire Station Alerting System at 5 stations. • Installation of Personal Protective Equipment dryer at station 61 and station 63. • Implementation of a new tracking inventory system for fire apparatus, tools, and equipment. • Over 85 certified training course requests fulfilled. • Provided safe return to duty for employees with extended injury leaves. • Verified 2500 commercial business addresses with ArcGIS Collector application. • Participated in active shooter / violent intruder drill at Capuchino High School • Participated in various training and Emergency Operations Center (EOC) exercises, such as: o Hosted site for two technical rope rescue classes for the region. o Participated in the annual disaster drill at SFO. o Participated in the National Association of State Boating Law Administrators o Participated in San Francisco Bay Fleet Week. o Participated in Bay Area Urban Shield Marine technical rescue, hazardous materials, and EOC exercises. o Participated in Bay Area Regional UASI Rescue Boat Operator Course. o Incident Command System training for City staff. o Delivered CERT Academy to community members. • SSFFD staff conducted CPR, AED and fire safety training for South San Francisco residential and business community members. • Provided Hands Only CPR and Bleeding Control training to more than 1500 students at El Camino, South San Francisco and Baden high schools. OBJECTIVES FOR FISCAL YEARS 2019-20 and 2020-21: • Continue to work toward accreditation of the Fire Department, Emergency Medical Services, and Emergency Preparedness, through; o Revising and adopting department policies and procedures. o Evaluating current and future department services. o Promoting professional development training and education. • Utilize regional opportunities and develop in-house exercises to reinforce EOC staff training and demonstrate communications and logistics capabilities. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-39 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Work with IT to implement additional technology in Incident Management and EMS processes. • Ongoing digitizing of final Fire Prevention plans for a more expedited retrieval process. • Develop and implement a policy for SSFFD and SSFPD response to violent incidents/multi-casualty incidents. • Continue working toward a program aimed at reducing chronic exposure of carcinogens for our members, both in the station environment and on emergency scenes. • Develop specifications for and order a new fire engine to replace the department’s oldest apparatus BUDGET HIGHLIGHTS FOR FISCAL YEAR 2019-20 and 2020-21: • Expand local recruiting and hiring efforts, including reconfiguring fire department youth programs and outreach opportunities. • Participate in citywide Safety and Leadership programs. • Focus on firefighter wellness and injury prevention. • Participate in Measure W project activities. • Increase training and career development through training and education of Fire employees. • Revise the City’s Emergency Operations Plan to align with new FEMA incident management system structures and terminology. • Emergency Management exercises will continue that involve citywide staff and their Emergency Operations Center responsibilities. • Work with Fleet Management to develop specifications for replacement fire apparatus. • Collaborate with Economic and Community Development to begin planning for relocation and replacement of Fire Station 62. • Increase number of Urban Search and Rescue (USAR) certified personnel. • Continued recruitment and development of CERT members. • Conduct Health and Safety CPR / First Aid training • Raise Fire Prevention Awareness for SSF elementary schools (2019-20) and conduct First Aid training for SSF high schools during Fire Prevention Month (2020-21). • Conduct emergency response training and exercises focused on high-rise, hazardous material and “L” (laboratory) occupancies. • Verification and inspection of R2 occupancy and commercial occupancy buildings, detailing earthquake sustainability of at-risk buildings (Phase II). • Work with Information Technology Department to modernize Fire Inspection processes, including metrics and explore the potential for a new database system. • Design a City Drone Policy DEPARTMENTAL PAGES _____________________________________________________________________________________ E-40 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 10: FIRE DEPARTMENTAL PAGES _____________________________________________________________________________________ E-41 City of South San Francisco FY19-21 Proposed Biennial Operating Budget FIRE POSITION LISTING Fire Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N150 Fire Chief 1.00 1.00 1.00 0.00 Full Time M110 Deputy Fire Chief 1.00 1.00 1.00 0.00 Full Time M780 Emergency and Safety Manager 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M410 Fire Marshal 1.00 1.00 1.00 0.00 Full Time M390 Fire Battalion Chief (56 Hours)3.00 3.00 3.00 0.00 Full Time M205 Fire Battalion Chief (40 Hours)2.00 2.00 2.00 0.00 Full Time B120 Fire Apparatus Engineer 15.00 15.00 15.00 0.00 Full Time B100 Fire Captain 15.00 15.00 15.00 0.00 Full Time B130 Paramedic Firefighter 39.00 39.00 39.00 0.00 Full Time B200 Safety Inspector I 1.00 1.00 1.00 0.00 Full Time B195 Safety Inspector II**3.00 3.00 2.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 Full Time O340 Sr Administrative Assistant 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 1.00 1.00 1.00 0.00 Full Time A295 Office Specialist 1.00 1.00 1.00 0.00 Full Time MXX5 Deputy Fire Marshal 0.00 0.00 1.00 0.00 SUBTOTAL Full Time 87.00 87.00 87.00 0.00 Hourly X181 Safety Inspector 0.25 0.00 0.00 -0.25 Hourly X281 Emergency Medical Technician 4.20 4.20 4.20 0.00 Hourly X540 Fire Courier 0.48 0.48 0.48 0.00 SUBTOTAL Hourly 4.93 4.68 4.68 -0.25 Total FTE- Fire 91.93 91.68 91.68 -0.25 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-42 City of South San Francisco FY19-21 Proposed Biennial Operating Budget FIRE EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 22,918,691$ 23,998,668$ 24,367,230$ 25,393,091$ 26,172,672$ 5.8% Supplies & Services 1,363,843 1,896,443 2,675,876 2,366,051 1,926,143 24.8% Capital Outlay 411,590 - 1,450,000 - - 0.0% Interdepartmental Charges 1,776,534 1,816,475 1,816,475 1,849,825 1,865,577 1.8% Total Expenditures 26,470,658$ 27,711,586$ 30,309,581$ 29,608,967 29,964,391$ 6.8% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $7,500 Staff Development * $38,000 Data Analytics Package * $96,893 Purchase of Lucas device- Cardiac arrest compression device, offset by PSIF $24,805 * $22,686 Purchase of Multigas Detection Equipment, offset by developer contributions $22,686 * $124,000 Diesel Exhaust Capture System, offset by PSIF $31,744 * $11,244 Ballistic Vests * $12,708 Station Alerting System Annual Maintenance * $25,000 Vehicle Based Wireless Location Routers, offset by PSIF $6,400 * $8,300 Thermal Imaging Camera, offset by developer contributions $8,300 * $25,800 Rescue Systems 3 training; ($21,000 OT and $5,000 staff development) * $23,115 County Communications and County HazMat/OES contribution increase * $4,000 postage increase- HIPAA Compliance * $50,500 Ambulance Billing Services; $300,000 EMS revenue increase. * $4,150 Inventory tracking software maintenance * $300,000 EMS Revenue increase Expenditures FY2020-21: * $7,500 Staff Development * $12,708 Station Alerting System Annual Maintenance * $23,115 County Communications and County HazMat/OES contribution increase * $4,000 postage increase- HIPAA Compliance * $50,500 Ambulance Billing Services; $300,000 EMS revenue increase. * $4,150 Inventory tracking software maintenance * $8,600 Data Analytics Package Maintenance * $5,000 Training Tower Storage Improvements * $23,700 Rope Rescue Systems Training ($19,000 OT and $4,000 staff development) * $5,000 Station Mattress Upgrade DEPARTMENTAL PAGES _____________________________________________________________________________________ E-43 City of South San Francisco FY19-21 Proposed Biennial Operating Budget POLICE DEPARTMENT MISSION STATEMENT: We are committed to proactively reducing crime, enhancing public safety, and addressing quality of life issues through education, enforcement and community partnerships in order to make a better South San Francisco. VISION: We will maintain the highest ethical standards in all aspects of our duties and continually work with the community to develop a relationship built on trust and respect. We will serve the citizens of South San Francisco in the most courteous, efficient, and professional manner possible. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH: • Citizen’s Academy program, presented since 1998 • Community Academy program in Spanish, presented since 2000 • Youth Academy program for children, 10 to 14, presented since 2015 • Gatepath Academy program, presented since 2017 • Established Summer Youth Academy-2018 • Providing more than 40 community outreach programs and services to our community • Gang Resistance Education and Training (GREAT) for 450 5th grade students • Numerous Middle School / High School classes on cyber-bullying / digital safety • Over 30 juveniles participated in Neighborhood Enhancement Action Team (Project NEAT) • High school juniors and seniors participated in the Every 15 Minutes DUI education program • Police Explorer program designed to encourage teenagers and young adults to actively participate in the police department and give back to their community • National Night Out program to allow community members to interact with police officers ACCOMPLISHMENT / INITIATIVE HIGHLIGHTS IN FISCAL YEARS 2018-2019: • Hosted sessions of the Citizens’ Police Academy, Hispanic Community Academy, Youth Police Academy, Gatepath Academy, and Summer Youth Academy DEPARTMENTAL PAGES _____________________________________________________________________________________ E-44 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Neighborhood Response Team (Sergeant / Corporal / 2 Officers) o Continued mission – enforcement, intelligence, community relationship building o 225 arrests (36 gang related arrests) o 983 Field Contacts • Downtown Bike Patrol (2 Officers) o Continued mission – addressing quality of life issues in the Downtown area o Worked extensively with the Homeless Outreach Team to assist transient / less-fortunate individuals to find housing and obtain social services • Created a 3rd Captain’s position. • Office of Traffic Safety traffic and DUI enforcement grants. The grant for the 2018 / 2019 year was $80,000. This is the 11th year of the OTS grant partnership – we have received $1,339,806 to date. • Awards received: o Elena Brennan- Meritorious- FBI/NCRIC o Rebecca Dabney - Barbara Hammerman Award - Domestic violence prevention o Anthony Pappas - Meritorious - Peninsula Police Officers Association o Department received the Sonitrol Award for alarm response times • Created 4 Part-time Police Service Technicians (PST) and added 2 PST trucks • Instituted a language line system for the hearing impaired (iPad) • Placed Narcan in all police vehicles • Instituted the permit process for Commercial Cannabis • Sent 23 officers through Crisis Intervention Training OBJECTIVES FOR FISCAL YEARS 2019-2020: • Maintain full staffing levels and retain high quality employees • Ongoing planning for future Police Operations Center • Continue partnership with the Drug Enforcement Agency (DEA) Task Force • Finalize Public Records Act (PRA) request protocol • Involvement in community meetings to educate citizens on immigration enforcement issues • Administer the Alcohol Beverage Control (ABC) grant • Gain compliance with SB 978 by placing all policies on city website BUDGET HIGHLIGHTS FOR FISCAL YEARS 2019-2021: • Department Firearm replacement purchase valued at $67,000; • Develop emergency contingency dispatch program with San Mateo County Police Dispatch. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-45 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 11: POLICE DEPARTMENTAL PAGES _____________________________________________________________________________________ E-46 City of South San Francisco FY19-21 Proposed Biennial Operating Budget POLICE POSITION LISTING Police Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N155 Police Chief 1.00 1.00 1.00 0.00 Full Time M280 Police Captain 3.00 3.00 3.00 0.00 Full Time M275 Police Lieutenant 4.00 4.00 4.00 0.00 Full Time C165 Police Sergeant 13.00 13.00 13.00 0.00 Full Time C100 Police Corporal 14.00 14.00 14.00 0.00 Full Time C115 Police Officer 48.00 48.00 48.00 0.00 Full Time M285 Police Records & Comm. Manager 1.00 1.00 1.00 0.00 Full Time C200 Supervising Police Records 1.00 1.00 1.00 0.00 Full Time C110 Police Property/ Evidence Specialist 1.00 1.00 1.00 0.00 Full Time C105 Police Records Specialist 4.00 4.00 4.00 0.00 Full Time C210 Crime Analyst 1.00 1.00 1.00 0.00 Full Time A365 Supervising Dispatcher 2.00 2.00 2.00 0.00 Full Time A150 Communications Dispatcher 13.00 13.00 13.00 0.00 Full Time C175 Parking Enforcement Officer 3.00 3.00 3.00 0.00 Full Time C125 Police Service Technician 4.00 4.00 4.00 0.00 Full Time C220 Police Media Technician 1.00 1.00 1.00 0.00 Full Time O340 Senior Administrative Assistant 1.00 1.00 1.00 0.00 Full Time M570 Management Analyst I 1.00 1.00 1.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 117.00 117.00 117.00 0.00 Hourly X445 Communications Dispatcher 0.60 0.60 0.60 0.00 Hourly X125 Police Service Technician 2.00 2.00 2.00 0.00 Hourly X190 Police Property/ Evidence Assistant 0.48 0.48 0.48 0.00 Hourly X193 Police Court Liaison 0.48 0.48 0.48 0.00 Hourly X325 Police Reserve Officer 1.31 1.31 1.31 0.00 SUBTOTAL Hourly 4.87 4.87 4.87 0.00 TOTAL FTE- Police 121.87 121.87 121.87 0.00 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-47 City of South San Francisco FY19-21 Proposed Biennial Operating Budget POLICE EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 23,405,280$ 25,806,216$ 25,833,216$ 27,515,501$ 28,397,418$ 6.6% Supplies & Services 1,440,215 1,460,157 1,513,157 1,520,157 1,567,157 4.1% Capital Outlay - 50,000 50,000 - - -100.0% Interdepartmental Charges 1,793,510 1,858,102 1,858,102 1,891,262 1,970,653 1.8% Total Expenditures 26,639,005$ 29,174,475$ 29,254,475$ 30,926,920 31,935,228$ 6.0% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $60,000 Yearly Ammunition Supply; Offset by Police Asset Seizure Fund Expenditures FY2020-21: * $67,000 Replacement of Duty Handguns w/ Accessories; Offset by Police Asset Seizure Fund and Public Safety Impact Fee * $40,000 Increase recruitment budget DEPARTMENTAL PAGES _____________________________________________________________________________________ E-48 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PUBLIC WORKS MISSION STATEMENT: The Public Works Department maintains the City infrastructure, runs the Water Quality Control Plant, provides maintenance for the City’s vehicles and large equipment, and oversees the Parking District. In partnership with our diverse community, we proudly support and sustain the environment and infrastructure through responsiveness, innovation and professionalism. The Public Works Department supports its mission to the City through:  Responding to service requests and resolving infrastructure maintenance issues as they arise in a timely manner;  Ensuring the City’s physical assets are in operable condition 24/7;  Enforcing environmental regulations through the Environmental Compliance program; and  Rehabilitating and improving the City’s infrastructure through the Capital Improvement Program. ACCOMPLISHMENTS/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2018-2019: Administration Division • Launched operation of overflow shuttle for Free South City Shuttle. • Launched counterclockwise route for Free South City Shuttle. • Implementation/transition to online payroll system for PW staff. • Uploaded departmental strategic plans in Envisio. • Awarded additional $836,000 in SMC Transportation Authority funds for two years of South City Shuttle operations. • Continuation of bike sharing pilot program with Lime citywide (16 mos. as of December). • Secured $53,403,000 in low interest state revolving funds loan for WQCP Wet Weather and Digester Improvements Project. • Launched pilot car share program with Getaround, leasing 5 spaces in the Miller Avenue Parking Garage. • Negotiated license agreement with EVgo to provide 4 high powered electric vehicle chargers at the Miller Avenue Parking Garage. • Implemented new project management software for the CIP program facilitating communication and project delivery between project managers and staff. • Installed new wayfinding signage and counting systems for the Miller Avenue Parking Garage. Engineering Division • Completed the following projects: o Replacement of the City Hall roof. o Storm drain emergency repair at Junipero Serra at Westborough Boulevard. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-49 City of South San Francisco FY19-21 Proposed Biennial Operating Budget o Emergency repair and replacement of the South Airport Boulevard Bridge. o Junipero Serra Boulevard – King Drive Intersection Improvement Project. o Renovation and upgrade of Sign Hill communication hub. o Haskin Sidewalk Gap Closure Project. o Design of the Linden Avenue Traffic Calming Improvement. o Construction of 8.3 miles of the 2018 Street Surface Seal Project. o Design of 1.5 miles of the Street Rehabilitation Project (construction begins in 2019). o Alta Loma Park Renovation Project. o City’s first implementation of a comprehensive neighborhood traffic calming plan in the Avalon-Brentwood Neighborhood. o Design of the Antoinette Lane Underground Utility District. o Pavement delineation work at Magnolia Senior Center and Siebecker Preschool parking lots. o Francisco Terrace Storm Drain Flood Improvement Project. o South Airport Bridge replacement o Awarded a design/construction grant from Bay Area Air Quality Management District for the South San Francisco Bicycle Connectivity Project: South. o Issued 767 transportation permits. o Issued 15 grading and hauling permits. o Issued 607 encroachment permits. o Issued 30 On-Call Agreements with various engineering firms. o Issued 80 task orders for various engineering work. o Advertised 10 CIP construction projects on eBidboard. o Advertised 15 RFP/RFQs on eBidboard. o Studied, discussed and responded to 143 traffic related Traffic Advisory Committee requests. o Performed 120 planning and 1,000 Building plan check reviews. o Provided coordination and inspection services for major development projects including; 988 El Camino Real, 213 East Grand Avenue, 201 Haskins Way, 1000 Gateway Boulevard, The Cove, and Genesis Towers 1 and 2. o Hosted various community meetings to address resident concerns: Linden-Spruce (2/7/18), Sunshine Gardens (7/2/18 and 11/26/18), Hillside/Sister Cities (7/24/18 and 11/27/18), Caltrain Grade Separation Project (7/10/18), FEMA Flood Insurance Rate Maps (10/2/18), and US 101/Produce Avenue Interchange Project (10/9/18). • Projects in progress: o Gateway Sign Implementation Project (installation and activation of two monuments signs completed). o Sanitary Sewer & Manhole Replacement & Rehabilitation Project. o Sewer Master Plan. o Environmental phase of the US 101 Produce Avenue Interchange Project. o Design of Fire Station 64 Dormitory and Bathroom Remodel. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-50 City of South San Francisco FY19-21 Proposed Biennial Operating Budget o Working with PG&E on installing electric vehicle charging stations throughout the City. o Electric Vehicle Master Plan. o Traffic Impact Fee Study. o Early design study for Caltrain South Linden Grade Separation Project. o Construction of Caltrain Station Improvement Project. o Design and master plan of the Grand Avenue Streetscape Project. o Construction on Phase I and II of the Grand Boulevard Initiative Project. o Design work for a new traffic signal at Spruce Avenue and Commercial Avenue. o Adaptive Traffic Signal System project o Orange Memorial Park Stormwater Capture Project • Filed an application for funding with MTC for 3rd Avenue Rail Extension Feasibility Study. • Established the Mission Street Underground Utility District. • Awarded Innovation Deployments to Enhance Arterials (IDEA) grant for $532,000 by the Metropolitan Transportation Commission. • Started to update the City’s Bicycle and Pedestrian Master Plans and Infrastructure. • Started the design of bicycle improvements for the South San Francisco Bicycle Connectivity Project: North. Maintenance Division • 12 Mile Creek at Antoinette Avenue – raised the level of the creek walls to minimize flooding impacts to surrounding housing developments. • Avalon neighborhood (359 Valverde Drive): Increased efficiency of receiving storm water into neighborhood. A dedicated 12” storm main was installed to capture and drain local storm water. The existing 48” storm main receiving storm water west of 280 was lined to decrease static water flow and increase the life of the infrastructure. • Storm drain improvements in the Francisco Terrace neighborhood to minimize localized flooding during heavy rain events. • Installed digital real-time parking counter/wayfinding signs for Miller Parking Garage at 4 locations in the downtown area. • Constructed foundations for new Parks & Recreation sculpture installations at several locations. • Coordinated emergency repair of failed storm line segment at Junipero Serra Boulevard and Westborough Boulevard. • Street lighting improvements in Pecks Lot neighborhood based upon community survey. • Hickey Boulevard and Longford Drive intersection signal timing/phasing. • Installed remote manhole monitors to alert Public Works of potential sewer issues before an overflow occurs. • Pipe lining of 100 lineal feet of city sewer main. • Storm main pipe lining of 100 lineal feet at Mission Road and Grand Avenue. • Installation of 14 backflow preventers in Francisco Terrace neighborhood. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-51 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Addressed a total of 3,815 requests for service from the public. Water Quality Control Plant (WQCP) Division • Refurbishment of all Sanitary Sewer pump station sewer grinders • Continued Community Outreach o Plant Tours o Farmers Market o Citizens Academy • Phosphorus & ammonia partnership study with Genentech • Demonstration testing of Huber primary sludge screening technology • Updated and upgraded Operations Control Center technology to improve plant process monitoring capabilities. • Improved landscaping at plant entrance – coordinated appropriate native drought tolerant plant selection with Parks Department. • Bayworks & SFPUC Partnership for Training and Resource Exchange Program • Plant Wide implementation of ammonia and PH monitoring meters • SSF Environmental Compliance staff hosted clean up events o National Rivers Day Colma Creek Cleanup event in coordination with San Mateo County staff and collected 234 gallons of trash o Coastal Cleanup 950 gallons of trash 100 volunteers • Successfully passed National Pollution Discharge Elimination System (NPDES) state inspection • Supervisory control (SCADA) monitoring upgrade to WQCP and pump stations • Coordinated Wonderware Smart Glance monitoring application with IT – allows staff to monitor plant processes in real-time from a connected tablet or smart phone. • Updated WQCP conference room technology to improve meeting facilitation • Installed GEOS satellite uplink for NOAA flood warning monitoring at Upper Colma Creek 34% 18%11% 11% 10% 7%5%4%Illegal Dumping / Debris Streets and Sidewalks Shopping Carts Signals Paints and Signs Storm Street Lights Graffiti DEPARTMENTAL PAGES _____________________________________________________________________________________ E-52 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Replaced plant utility cart vehicles • Authored and implement low-income sewer rebate program • WQCP capacity and reliability improvement under construction - $50 million DEPARTMENT GOALS FISCAL YEAR 2019-2020: • Completion of phases I and III of Grand Boulevard Initiative project. • Completion of Gateway Monument signs. • Complete re-issuance of Sewer System Management Plan. • Complete re-issuance of National Pollutant Discharge Elimination System. • Implementation of East of 101 Adaptive Traffic Signal System. • Adopt Green Infrastructure Plan. • Select site and develop conceptual design of second parking garage. • Kilroy Oyster Point Development new Marina Boulevard and related infrastructure. • Fill and train all open positions department-wide in line with the City’s succession plan. • Continue encouraging staff development through training and growth assignments in line with the City’s succession plan. • Replacement of station alarm systems at the Water Quality Control Plant. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-53 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 12: PUBLIC WORKS DEPARTMENTAL PAGES _____________________________________________________________________________________ E-54 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PUBLIC WORKS POSITION LISTING Public Works Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N160 Director Of Public Works/City Eng 1.00 1.00 1.00 0.00 Full Time M795 Public Works Administrator **1.00 0.00 1.00 -1.00 Full Time M820 Deputy Public Works Director 1.00 1.00 1.00 0.00 Full Time M760 Principal Engineer 1.00 1.00 1.00 0.00 Full Time M340 Sr Civil Engineer 2.00 2.00 2.00 0.00 Full Time M115 Associate Civil Engineer 2.00 2.00 2.00 0.00 Full Time A168 Sr Engineering Technician 1.00 1.00 1.00 0.00 Full Time M750 Public Works Program Manager 2.00 2.00 2.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time A500 Sr Electrical Technician 1.00 1.00 1.00 0.00 Full Time A370 Sweeper Operator 2.00 2.00 2.00 0.00 Full Time A200 Lead Public Works Maintenance Wo 4.00 4.00 4.00 0.00 Full Time A360 Sr Public Works Maintenance Work 3.00 3.00 3.00 0.00 Full Time A275 Public Works Maintenance Worker 14.00 14.00 14.00 0.00 Full Time A345 Lead Equipment Mechanic 1.00 1.00 1.00 0.00 Full Time A335 Lead Electrical Technician 1.00 1.00 1.00 0.00 Full Time A120 Assistant Electrical Technician 1.00 1.00 1.00 0.00 Full Time A160 Electrical Technician 1.00 1.00 1.00 0.00 Full Time A310 Public Works Inspector 1.00 1.00 1.00 0.00 Full Time A175 Equipment Operator 1.00 1.00 1.00 0.00 Full Time A170 Equipment Mechanic 3.00 3.00 3.00 0.00 Full Time M355 Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M465 Assistant Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M745 WQCP Maintenance Supervisor 1.00 1.00 1.00 0.00 Full Time M450 Environmental Compliance Supervis 1.00 1.00 1.00 0.00 Full Time M220 Laboratory Supervisor 1.00 1.00 1.00 0.00 Full Time D190 Lead Plant Operator 4.00 4.00 4.00 0.00 Full Time D180 Lead Plant Mechanic 1.00 1.00 1.00 0.00 Full Time D170 Sr Laboratory Chemist 1.00 1.00 1.00 0.00 Full Time D160 Sr Environmental Compliance Inspec 1.00 1.00 1.00 0.00 Full Time D155 Environmental Compliance Inspecto 3.00 3.00 3.00 0.00 Full Time D200 Plant Operator III 8.00 8.00 8.00 0.00 Full Time D145 Plant Operator I 2.00 2.00 2.00 0.00 Full Time D140 Plant Electrician II 2.00 2.00 2.00 0.00 Full Time D135 Plant Mechanic II 4.00 4.00 4.00 0.00 Full Time D125 Plant Utility Worker 2.00 2.00 2.00 0.00 Full Time D120 Laboratory Chemist 2.00 2.00 2.00 0.00 Full Time D105 Plant Electrician I 1.00 1.00 1.00 0.00 Full Time D130 Plant Mechanic I 2.00 2.00 2.00 0.00 Full Time D220 Plant Mechanic, Apprentice 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 Full Time O315 Administrative Assistant I 4.00 4.00 4.00 0.00 Full Time A145 Code Enforcement Officer 3.00 3.00 3.00 0.00 Full Time A245 Parking System Technician 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 94.00 93.00 94.00 -1.00 Hourly X545 Laboratory Chemist 0.50 0.50 0.50 0.00 SUBTOTAL Hourly 0.50 0.50 0.50 0.00 TOTAL - Public Works 94.50 93.50 94.50 -1.00 ** Remove Public Works Administrator (M795) in FY19-20 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-55 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PUBLIC WORKS EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll $ 13,432,973 $ 14,179,589 $ 14,731,352 $ 14,066,237 $ 14,489,814 -0.8% Supplies & Services 10,361,158 11,897,377 12,449,356 10,905,077 11,927,077 -8.3% Capital Outlay 4,459,791 276,000 276,000 - - -100.0% Debt Service 964,352 5,707,526 5,707,526 5,704,928 5,216,941 0.0% Interdepartmental Charges 2,776,215 2,804,382 2,804,382 2,960,165 2,971,748 5.6% Total Expenditures 31,994,488$ 34,864,874$ 35,968,616$ 33,636,407$ 34,605,580$ -3.5% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $3,000 New Bluebeam Revu Software * $25,000 Storm Water Consulting Service * $75,000 Parking District Professional Services * $20,000 Consulting Services for Code Enforcement Expenditures FY2020-21: * $25,000 Storm Water Consulting Service * $75,000 Parking District Professional Services * $1,145,000 South City Shuttle 2020-2022 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-56 City of South San Francisco FY19-21 Proposed Biennial Operating Budget LIBRARY MISSION STATEMENT: South San Francisco Public Library is actively committed to providing access to the best possible combination of library materials and services to meet the informational, educational, and recreational needs of our multicultural community in a professional manner with a human touch. THE DEPARTMENT SUPPORTS ITS MISION TO THE CITY THROUGH: • Instruction, assistance and access to informational, recreational and educational resources via the library’s print, audio visual, electronic and local history collections • Customer service-oriented and patron-centered programs and services • Partnerships with local businesses, agencies, schools and residents, working together to meet the needs of our community • Promotion of literacy and lifelong learning through educational programs, classes, reference services and collections • Promotion of school success, youth development and the joy of reading ACCOMPLISHMENT HIGHLIGHTS FOR FISCAL YEARS 2017-18 and 2018-19: • Completed schematic design of new library and community center. • In FY 2017-2018, the Library secured $515,082 in grant funding, including $70,000 for STEAM programming at the libraries and the Community Learning Center; in FY 2018-2019, the Library secured $480,000 in grant funding, including $75,000 for STEAM programming. • Implemented grant-funded upgrade of wireless access points in both libraries: wireless network speeds increased to 189 – 220 Mbps and Apple MacBooks were added for expansion of digital literacy classes. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-57 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • By-the-numbers accomplishments for 2017-18 include: 542,230 items checked out; over 631,000 login sessions to computers and Wi-Fi; 64,141 attendees at 2,336 programs; 9,412 learning sessions at Tech Drop-In; and 14,000 volunteer hours, equal to 7 FTE. • Established the Veterans Connect resource center at Main Library, a grant-funded program staffed by volunteers to connect Veterans with benefits and services • Provided two site coaches for Big Lift Inspiring Summer camp each year at Spruce Elementary and Los Cerritos Elementary. • Library services and facilities ranked #2 and #3 in satisfaction in the City’s Resident Survey of 2017/18. • Served as a San Mateo County Voting Center for 2018 mid-term elections, with 2,305 ballots cast in-person and large drop-off counts exceeding expectations. • Received $10,000 grant to makeover the Makerspace at the Main Library with modular furniture and equipment. • Expanded services for at-risk youth, including establishment of Adult 101 classes, an afterschool teen gaming and activity zone at the Grand Ave. branch and a computer animation project for outgoing fifth-graders at the Community Learning Center. • In a County-wide celebration of 20 years of First 5 San Mateo County, Project Read’s Learning Wheels outreach van service received the 2018 Spotlight on Excellence Award. • Implemented Auto-Renewal across the library system, a popular improvement to the user experience. • Election of local educator Rue Randall Clifford to the California Library Association Hall of Fame for her role in establishing library services in South San Francisco. • Completed initial phase of staff safety engagement of surveying employees, conducting safety engagement meetings, and generation of departmental Staff Safety Engagement Report with ten safety recommendations coming from employees; in addition, Assistant Library Director completed DuPont STOP Safety Observation Training. • Project Read’s 26th Annual Trivia Challenge on Friday, November 16, 2018 was a great success, with 30 teams, 350+ registrations and earning approximately $39,000 to support adult and family literacy programs. • Project Read’s I am a Writer project participants published a book of 24 Tutor and Learner stories. • Expanded foreign language collections, including a grant for children’s books • Established “Quick Picks”, a collection of non-reservable high-demand books and DVDs - another improvement to customer service. • Conducted local history walking tours and presentations on African American History Month, Alice Bulos, Rue Randall Clifford. • Expanded local history collections to include additional digitized newspapers, 12 panoramic images and 47 oral history recordings. • Thanks to support from the California State Library, our Library is providing free direct access to the New York Times from 1851 to present; check out our website at www.ssf.net/library to connect. • Completed staff-wide training on public libraries, exploring history, values, trends • Introduced two streaming video services to the library collection, consisting of award-winning arthouse, independent, international and non-fiction films and television • Established robust weekly staff training and development program. • Completed an Emergency Action Plan for Main and Grand libraries, including installation of panic buttons, camera, and alarm system at Main Library. DEPARTMENTAL PAGES _____________________________________________________________________________________ E-58 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Introduced Kidz in Motion, a popular “literacy through movement” program that has now expanded to two weekly sessions. OBJECTIVES FOR FISCAL YEARS 2018-19 and 2020-21: • Continue to plan the New Main Library and Community Center in collaboration with City staff. The timeline for 2019-20 includes completing the design phase, conducting a fundraising campaign, and breaking ground on construction. • Collaborate on a celebration event for the 100 year anniversary of City Hall in November 2020. • Conduct an employee engagement initiative, culminating in the review and updating of the library’s mission statement. • Complete the department’s staff safety engagement project, implementing the report’s ten recommendations to improve workplace safety. • Complete pilot of Student Success Initiative, a statewide project for enabling systematic registration of library cards at the school level. • Update online collection of Local History with newly digitized images and oral history recordings. • Complete the grant-funded update and refresh of the Makerspace at Main Library. • Expand Project Read one-on-one tutoring and support services for families and incorporate group tutoring at the SSFUSD Adult School. • Support City outreach and education for the upcoming 2020 Census. ORGANIZATION CHART 13: LIBRARY DEPARTMENTAL PAGES _____________________________________________________________________________________ E-59 City of South San Francisco FY19-21 Proposed Biennial Operating Budget 1.00 -Library Director Valerie Sommer Administration Division 1.00 -Assistant Library Director 1.00 -Management Analyst II 1.00 -Administrative Assistant II Technical Services 1.00 -Supervising Library Specialist Part Time Regular 0.55 -Library Assistant II Hourly 0.13 -Librarian I 0.20 -Library Assistant I 1.00 -Library page Main Library 2.00 -Library Program Manager 6.80 -Librarian I/II 1.00 -Library Assistant II PT Regular 1.60 -Library Assistant II Hourly 1.38 -Librarian I/II 1.43 -Library Assistant I 1.05 -Library Clerk 3.67 -Library Page Grand Ave Library 0.20 -Librarian II 1.00 -Supervising Library Specialist 1.00 -Library Program Manager Hourly 0.25 -Librarian I 0.30 -Librarian II 0.40 -Libray Clerk 1.58 -Library Assistant I 0.30 -Library Page Literacy Division Project Read 0.50 -Library Program Manager 2.00 -Literacy Service Coordinator 0.50 -Administrative Assistant II PT Regular 0.25 -Library Assistant II Hourly 0.50 -Office Specialist Community Learning Center 0.50 -Library Program Manager 1.00 -Literacy Svc Coordinator 0.50 -Administrative Assistant II Hourly 0.05 -Office Assistant 0.38 -Literacy Svc Asst I 0.75 -Library Clerk 0.38 -Literacy Svc Asst. Coord Grants (hourly) 0.38 -Office Assistant 0.06 -Literacy Svc Asst Coord 1.57 -Literacy Service Assistant I 1.34 -Library Page 22.00 FTE 2.40 PT Regular 17.09 Hourly * Existing Filled Position(s) *Existing Upgraded Position(s) * Newly Requested Position(s) DEPARTMENTAL PAGES _____________________________________________________________________________________ E-60 City of South San Francisco FY19-21 Proposed Biennial Operating Budget LIBRARY POSITION LISTING Library Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N110 Library Director 1.00 1.00 1.00 0.00 Full Time M640 Assistant Library Director 1.00 1.00 1.00 0.00 Full Time M560 Management Analyst II 1.00 1.00 1.00 0.00 Full Time M235 Library Program Manager 4.00 4.00 4.00 0.00 Full Time A445 Literacy Services Coordinator 3.00 3.00 3.00 0.00 Full Time A670 Supervising Library Assistant 2.00 2.00 2.00 0.00 Full Time A240 Librarian II 6.00 6.00 6.00 0.00 Full Time A215 Library Assistant II 1.00 1.00 1.00 0.00 Full Time A210 Librarian I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 2.00 2.00 2.00 0.00 SUBTOTAL Full Time 22.00 22.00 22.00 0.00 PT Regular A215 Library Assistant II 2.40 2.40 2.40 0.00 Full Time SUBTOTAL PT Regular 2.40 2.40 2.40 0.00 Hourly X210 Librarian I 1.26 1.26 1.26 0.00 Hourly X220 Library Assistant I 3.20 3.21 3.21 0.00 Hourly X235 Library Clerk 2.20 2.20 2.20 0.00 Hourly X250 Library Page 6.31 6.31 6.31 0.00 Hourly X415 Office Specialist 0.50 0.50 0.50 0.00 Hourly X440 Office Assistant 0.43 0.81 0.81 0.38 Hourly X655 Literacy Services Asst. Coord.0.44 0.44 0.44 0.00 Hourly X665 Literacy Services Asst. I 1.95 1.57 1.57 -0.38 Hourly X670 Librarian II 0.80 0.80 0.80 0.00 SUBTOTAL Hourly 17.09 17.09 17.09 0.01 TOTAL FTE - Library 41.49 41.49 41.49 0.00 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-61 City of South San Francisco FY19-21 Proposed Biennial Operating Budget LIBRARY DEPARTMENT EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 4,126,238$ 4,458,759$ 4,662,658$ 4,613,782$ 4,737,282$ 3.5% Supplies & Services 801,998 867,500 974,608 944,375 867,500 8.9% Interdepartmental Charges 464,041 480,034 480,034 573,980 638,314 19.6% Total Expenditures 5,392,277$ 5,806,294$ 6,117,300$ 6,132,137$ 6,243,097$ 5.6% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $7,000 Envisionware Manageware Consoles * $15,000 E-books (Overdrive) * $11,550 Internship * $15,000 Digital Resources * $10,325 Increase delivery cost for Library items * $16,000 RFID Equipment Warranty * $2,000 Book & video collections Expenditures FY2020-21: * $15,000 E-books (Overdrive) * $11,550 Internship * $15,000 Digital Resources * $10,325 Increase delivery cost for Library items * $16,000 RFID Equipment Warranty DEPARTMENTAL PAGES _____________________________________________________________________________________ E-62 City of South San Francisco FY19-21 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY MISSION STATEMENT: To design, implement, and maintain the citywide information technology network; to set standards for all user hardware to assure system compatibility; to support user hardware and assist with the training of employees in the use of various, common software; to assist departments in planning for their particular unique technology needs. THE DEPARTMENT SUPPORT ITS MISSION TO THE CITY THROUGH: • Training city staff on use of software • Upgrading software applications to keep current • Network security • Using technology to advance the business processes • Maintaining the backup of data and systems ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEARS 2017-2018 and 2018- 2019: o Moved the IT department from 200 Linden to 329 Miller due to sale of existing building; and o Installed surveillance cameras at City Hall to improve security; and o Upgraded network switches in preparation for future phone system upgrade. Improved resiliency by redesigning the network to a fiber ring between core buildings. ; and o Utilize Amazon cloud services for offsite backup and partnered with WAVE to build a disaster recovery site in Sacramento for server fail over; and o Upgraded the City council chambers master control system; and o Improved network bandwidth for Fire Station 62, 64, 65 ; and o Collaborated with Public Works and Planning Division to develop an Open Trench Notification Ordinance requiring contractors to allow others to install conduit when the project is over 900 feet; and o Completed the RFP and selection process for the City phone system replacement and started implementation to the new unified communication VoIP system; and DEPARTMENTAL PAGES _____________________________________________________________________________________ E-63 City of South San Francisco FY19-21 Proposed Biennial Operating Budget o Installed Internet service and Wi-Fi at the Westborough Preschool and Social building; and o Continue day-to-day IT support for all departments, while maintaining and upgrading back- end software and hardware for operational stability; and o Completed a five year IT Strategic Plan o Hired a new systems administrator; and o Migrated the City external Domain Naming Services (DNS) to a new provider. • Department Project Support o Collaborated with departments to develop interactive maps for analysis or inventory purposes; and o Assisted with departmental digitizing projects and importing into our document repository for easy searching; and o Collaborated with Human Resources and Finance Department to successfully implement the new payroll and digital timecard system; and o Successfully implemented phase 2 of the online permitting portal for plan submittals. This reduced the Building Department staff time creating permits, and reduction in paper drawings; and o Collaborated with police department to move toward utilizing the City Document Repository software. Phase 1 is to sign the contract with current ; and o Worked with the Water Quality Control Plant to upgrade the SCADA system to new a virtual environment; and o Migrated the Police department firewall to 2nd Generation model; and o Successfully upgraded and migrated the Finance cashiering software. • Continued to provide technical support to The Town of Hillsborough OBJECTIVES FOR FISCAL YEAR 2019-2020: • IT System o Partner with San Mateo County to provide free Wi-Fi to the downtown area; and o Expand Wi-Fi service at selected parks thorough-out the City; and o Implement a new contract management system with digital signatures; and o Coordinate implementation of upgraded permitting software; and o Create new ticketing system for IT support calls; and o Continue to explore Public Private Partnership opportunities; and o Complete the new phone system upgrade; and o Day-to-day IT support for all departments; and o Continue to assess existing IT costs for reduction and efficiencies; and o Hire system administrator to complete IT staffing; and o Collaborate with the City Civic Campus team to ensure a successfully project; and • Department Project Support o Continue to expand Geographic Information System (GIS) functionality with open data layers, interactive maps; and o Continue to assist departments with digitizing documents. • Continue to provide technical support to The Town of Hillsborough DEPARTMENTAL PAGES _____________________________________________________________________________________ E-64 City of South San Francisco FY19-21 Proposed Biennial Operating Budget OBJECTIVES FOR FISCAL YEAR 2020-2021: • IT System o Move City email to cloud based Office 365 environment; and o Continue to expand Wi-Fi at selected City parks; and o Replace the City Video Management System; and o Expand surveillance cameras on the Centennial Trail. • Department Project Support o Continue to expand Geographic Information System (GIS) functionality with open data layers and interactive maps; and o Continue to assist with departments with digitizing projects; and o Collaborate with the Police department to place surveillance cameras at the freeway entrances. • Continue to provide technical support to The Town of Hillsborough ORGANIZATION CHART 14: INFORMATION TECHNOLOGY 1.00 Information Technology Director Tony Barrera 1.00 -Senior Information System Administrator 2.00 -Information System Administrator 1.00 -Sr. Computer Services Technician 1.00 -Computer Services Technician 1.00 -Administrative Assistant II 7.00 FTE * Existing Filled Position(s) * Existing Upgraded Position(s) * Newly Requested Position(s) DEPARTMENTAL PAGES _____________________________________________________________________________________ E-65 City of South San Francisco FY19-21 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY POSITION LISTING Information Technology Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N165 Information Technology Director 1.00 1.00 1.00 0.00 Full Time M650 Information Systems Administrator 2.00 2.00 2.00 0.00 Full Time M790 Senior Information Systems Administr 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 1.00 1.00 1.00 0.00 Full Time O525 Computer Services Technician 1.00 1.00 1.00 0.00 Full Time O530 Senior Computer Services Technician 1.00 1.00 1.00 0.00 SUBTOTAL Full Time 7.00 7.00 7.00 0.00 TOTAL FTE- Information Technology 7.00 7.00 7.00 0.00 * 1 FTE removed- Computer Services Technician and upgrade to Senior Services Technician * 1 FTE removed- IT Manager and upgrade to Information Technology Director INFORMATION TECHNOLOGY EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 1,145,674$ 1,313,513$ 1,313,513$ 1,555,490$ 1,378,275$ 18.4% Supplies & Services 1,078,430 1,739,317 2,470,574 2,096,467 2,094,317 20.5% Interdepartmental Charges 11,077 11,845 11,845 10,444 10,469 -11.8% Total Expenditures 2,235,181$ 3,064,676$ 3,795,933$ 3,662,401$ 3,483,061$ 19.5% DEPARTMENTAL CHANGES & HIGHLIGHTS: Expenditures FY2019-20: * $50,000 Trakit Permitting System Upgrade * $60,000 Digital Conversion of City Documents * $150,000 GIS Consultant Services * $30,000 Trakit Support and Maintenance * $8,000 Police Car Computers -Maintenance Expenditures FY2020-21: * $150,000 GIS Consultant Services * $30,000 Trakit Support and Maintenance * $8,000 Police Car Computers -Maintenance * $220,000 Move email to the cloud * $80,000 New Surveillance System maintenance DEPARTMENTAL PAGES _____________________________________________________________________________________ E-66 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PARKS & RECREATION DEPARTMENT MISSION STATEMENT: Provide opportunities for physical, cultural, and social well-being; ensure effective development, scheduling, use and maintenance of public facilities, parks, and open space; and deliver parks and recreation services in a timely, efficient, and cost-effective manner. THE DEPARTMENT SUPPORTS ITS MISSION TO THE CITY THROUGH THE ACTIVITIES OF THREE DIVISIONS: • Parks Division - Creating and sustaining parks and open spaces that are safe, clean, and sustainable; • Facilities Division - Managing and maintaining public buildings that are functional, active, and efficient; and • Recreation Division - Sponsoring recreation and enrichment programs that meet community needs, address childhood obesity and promote wellness, create a culture of curiosity and learning, enhance the quality of life for the participants, and stimulate economic and community development. ACCOMPLISHMENT/INITIATIVE HIGHLIGHTS IN FISCAL YEAR 2017-18: • Replaced the Department’s twenty year old program registration and facility reservation software with CivicRec, a more intuitive and user-friendly system for staff and the public to navigate recreation offerings; • Collected $4,481,565 in revenue from Recreation Programs and $543,667 in grant funds for a total of $5,025,232; • Expanded Concert in the Park to include a Family Fun Zone where over 1,200 children participated in free activities, and over 6,000 people attended the Concert; DEPARTMENTAL PAGES _____________________________________________________________________________________ E-67 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Installed three new sculptures: Popsicles, Slices of Heaven, and Windswept, with enhanced landscaping; • Supported the Cultural Arts Commission in hosting two newly-themed art shows; Karaoke Night in conjunction with the annual General Art Show and a Dia de Los Muertos themed show in which over 300 people attended; • Offered free Recreation Swim to veterans over the Veteran’s Day Holiday weekend. • Increased social offerings to Seniors including a redesigned Senior Holiday Boutique with over 30 vendors and 675 attendees; • Hosted annual California Coastal Clean Up Day with over 250 volunteers in attendance; • Collaborated with FutureLab Club at El Camino High School on a pilot science program for children participating in the after-school program; • Piloted a lottery system for summer camp and After School Recreation Program registration; • Hosted eight community meetings and neighborhood Town Halls to discuss future park plans, ballfields, the new Civic Campus; • Received a two-year grant from San Mateo County Supervisor, Dave Pine for invasive weed removal on Sign Hill; • Received a grant from Habitat Conservation Fund to host youth on a series of hiking trips and an overnight camping experience on San Bruno Mountain; • Supported fundraising efforts of Friends of Parks and Recreation by hosting two successful paint night events; • Began implementation of the Parks 11 program with a playground upgrade at Alta Loma Park, with over 200 people attended the ribbon cutting; • Received a grant for up to 200 15-gallon trees and 200 3-gallon trees and funds for Circle 3.0 tree planting project; • Acquired a 21-acre parcel of open space on the north side of Sign Hill, now known as Friends of Liberty Park, bringing the total acreage of protected open space to 65.6 acres; • Purchase of slope mower to improve weed abatement efforts; • Hired consultants to prepare a citywide Urban Forest Master Plan to care for and manage the City’s urban forest; • Completed improvements to the medians on Hickey Boulevard between Junipero Serra Boulevard and Hilton Avenue and Westborough at Camaritas Avenue; • Striped two tennis courts at Buri Buri Park with pickleball court striping allowing the courts to be used for both sports; • Upgraded the Westborough Recreation facility bathrooms; installed new flooring and appliances; • Upgraded several City facilities with energy efficient lighting, sensors on bathroom fixtures, refreshed flooring, fresh paint and carpets; DEPARTMENTAL PAGES _____________________________________________________________________________________ E-68 City of South San Francisco FY19-21 Proposed Biennial Operating Budget • Implemented security and safety measures at City Hall; • Implemented and standardized an access control system for City-owned and occupied properties; • Expanded the energy management system for efficient operation of public buildings; • Expanded cost reduction and sustainability efforts through renewable fiber paper products city-wide; • Replaced the roof at City Hall; • Planted 270 new trees city-wide; • Began construction to renovate Oyster Point Marina Park; participated in planning for the improved beach and waterfront park; and • Participated in planning and design of the new Community Civic Campus Center and surrounding open space. OBJECTIVES FOR FISCAL YEAR 2019-2020: • Support development of the design and building specifications for the Community Civic Campus Center and surrounding open space; • Seek funding sources to support the development of the Community Civic Campus and surrounding open space; • Continue to participate in the planning and implementation of the public park and waterfront areas at Oyster Point Marina; • Continue to expand offerings at the Magnolia Center that will benefit both the emerging baby boomer and traditional senior populations; • Continue to implement new STEAM and enrichment programs for youth to support a culture of learning and innovation; • Continue to implement changes to streamline child care registration process; • Support Public Works in the development of the storm water capture project and reconstruction of the Orange Memorial Park baseball fields; • Continue to implement the Parks 11 program by renovating Gardiner Park playground and updating the Orange Memorial Park Master Plan; • Begin the process to digitize permanent records, building plans and specs and community master plans; • Encourage and support citizen engagement and volunteer involvement in Parks and Recreation programs and facilities through the Parks and Recreation Commission, Cultural Arts Commission, Beautification Committee, Friends of Parks and Recreation, Improving Public Places, Senior Advisory Committee, AARP Tax Assistance Program, co- sponsored groups, and volunteers in various parks and recreation programs; • Encourage staff development and build a more cohesive team environment, create a culture of innovation and continuous improvement, and actively participated in city- wide leadership and succession development initiatives; • Expand robust recreation programs, with top tier public parks, facilities, art, and green DEPARTMENTAL PAGES _____________________________________________________________________________________ E-69 City of South San Francisco FY19-21 Proposed Biennial Operating Budget spaces which distinguish South San Francisco locally and regionally; and • Facilities Maintenance division will implement an annual maintenance plan for HVAC systems, fire sprinkler systems, and system replacements. BUDGET HIGHLIGHTS FOR FISCAL YEAR 2019-2020: • Upgrade Site Coordinator position to Recreation and Community Services Coordinator at Magnolia Center to assist with growing senior programs and supervision of activities; • Reorganize existing part time positions to a full time coordinator to assist with planning, expanding and managing current and future recreation classes; • Upgrade existing vacant Parks Maintenance Worker to Arborist Technician to support the City’s Urban Forest Master Plan implementation, hazard assessment, storm preparation, tree crew scheduling and preventative maintenance and allow the Parks Supervisor to focus on maintenance and management of additional park areas; • Improved programmed maintenance is planned for infrastructure in City facilities; • Expansion of the After School Recreation Program at Buri Buri Elementary School by 50 children in order to meet the needs of families on the waiting list as requested by the school district; and • Provide new extended day childcare program for the South San Francisco Unified School District’s grant funded STEAM Summer School program with a capacity of 200 children (program overlaps 2018/19 and 2019/20 budget years). DEPARTMENTAL PAGES _____________________________________________________________________________________ E-70 City of South San Francisco FY19-21 Proposed Biennial Operating Budget ORGANIZATION CHART 15: PARKS AND RECREATION 1.00 -Parks and Recreation Director Sharon Ranals Administration Division 1.0 -Business Services Manager 3.00 -Administrative Assistant II 1.00 -Adminsitrative Assistant I Part Time Regular 0.50 -Cultural Arts Specialist Recreation Division 1.00 -Recreation Program Manager 5.00 -Recreation & Comm. Services Supervisor 1.00 -Assistant Recreation Supervisor 15.00 -Recreation and Comm Services Coordinator (2) 8.00 -Preschool Teacher I/II Part Time Regular 1.06 -Rec Leader II 0.05 -Community Svc Site Coordinator 0.75 -Recreation Leader IV 0.51 -Recreaton Leader III Hourly 4.73 -Recreation Leader IV 37.91 -Recreation Leader III 12.54 -Recreation Leader II 1.75 -Recreation Leader I 6.63 -Recreation Instructor 1.00 -Van driver 0.50 -Office Assistant Parks and Maintenance Division 1.00 -Parks Program Manager 1.00 -Landscape Architect 2.00 -Parks Supervisor 2.00 -Tree Trimmer 2.00 -Lead Parks Maintenance Worker 2.00 -Groundsperson 3.70 -Sr.Park Maintenance Worker 12.00 -Parks Maintenance Worker I/II 1.00 -Arborist Technician Hourly 1.36 Parks Maintenance Worker Common Greens Division 2.00 -Maintenance Craftsworker 0.30 -Sr. Parks Maintenance Worker Facilities Maintenance Division 1.00 Facilities Manager 1.00 -Facilities Supervisor 2.00 -Building Maintenance Craftsworker 2.00 -Lead Building Maintenance Custodian 4.00 -Sr. Building Maintenance Custodian 5.00 -Building Maintenance Custodian Hourly 2.46 -Building Maintenance Custodian 80.00 FTE 2.87 PT Regular 68.88 Hourly * Existing Filled Position(s) * Existing Upgraded Position(s) * Newly Requested Position(s) DEPARTMENTAL PAGES _____________________________________________________________________________________ E-71 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PARKS & RECREATION POSITION LISTING Parks & Recreation Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time N175 Director Of Parks & Recreation 1.00 1.00 1.00 0.00 Full Time M750 Program Manager- Parks 1.00 1.00 1.00 0.00 Full Time M750 Program Manager - Rec 1.00 1.00 1.00 0.00 Full Time M750 Program Manager- Facilities 1.00 1.00 1.00 0.00 Full Time M800 Assistant Recreation Supervisor 1.00 1.00 1.00 0.00 Full Time M815 Landscape Architect 1.00 1.00 1.00 0.00 Full Time M795 Business Services Manager 1.00 1.00 1.00 0.00 Full Time M255 Parks & Recreation Supervisor- Park 2.00 2.00 2.00 0.00 Full Time M255 Parks & Recreation Supervisor- Faci 1.00 1.00 1.00 0.00 Full Time M530 Rec & Comm Svcs Coordinator 11.00 15.00 15.00 4.00 Full Time M295 Rec & Comm Svcs Supervisor 5.00 5.00 5.00 0.00 Full Time A495 Preschool Teacher I 4.00 4.00 4.00 0.00 Full Time A680 Preschool Teacher II 4.00 4.00 4.00 0.00 Full Time A375 Tree Trimmer 2.00 2.00 2.00 0.00 Full Time A280 Maintenance Craft worker 2.00 2.00 2.00 0.00 Full Time A195 Lead Parks Maintenance Worker 2.00 2.00 2.00 0.00 Full Time A350 Senior Parks Maintenance Worker 4.00 4.00 4.00 0.00 Full Time A250 Parks Maintenance Worker I/II 13.00 12.00 12.00 -1.00 Full Time AXXX Arborist Technician 0.00 1.00 1.00 1.00 Full Time A505 Groundsperson 2.00 2.00 2.00 0.00 Full Time A465 Building Maintenance Craftsworker 2.00 2.00 2.00 0.00 Full Time A190 Lead Building Maintenance Custodia 2.00 2.00 2.00 0.00 Full Time A320 Sr Building Maintenance Custodian 4.00 4.00 4.00 0.00 Full Time A140 Building Maintenance Custodian I/I 5.00 5.00 5.00 0.00 Full Time O315 Administrative Assistant I 1.00 1.00 1.00 0.00 Full Time O310 Administrative Assistant II 3.00 3.00 3.00 0.00 SUBTOTAL Full Time 76.00 80.00 80.00 4.00 PT Regular A295 Office Specialist 0.50 0.00 0.00 -0.50 PT Regular A640 Community Services Site Coordinato 0.80 0.05 0.05 -0.75 PT Regular A650 Cultural Arts Specialist 0.50 0.50 0.50 0.00 PT Regular A610 Recreation Leader II 1.25 1.06 1.06 -0.19 PT Regular A630 Recreation Leader IV 0.00 0.75 0.75 0.75 PT Regular A620 Recreation Leader III 1.82 0.51 0.51 -1.31 SUBTOTAL PT Regular 4.87 2.87 2.87 -2.00 Hourly X555 Hourly, Van Driver 1.00 1.00 1.00 0.00 Hourly X185 Hourly, Building Maintenance Custo 2.08 2.46 2.46 0.38 Hourly X440 Hourly, Office Assistant 0.50 0.50 0.50 0.00 Hourly X300 Hourly, Park Maintenance Worker 1.62 1.36 1.36 -0.26 Hourly X350 Hourly, Recreation Instructor 6.16 6.63 6.63 0.47 Hourly X360 Hourly, Recreation Leader I 1.75 1.75 1.75 0.00 Hourly X365 Hourly, Recreation Leader II 12.54 12.54 12.54 0.00 Hourly X370 Hourly, Recreation Leader III 33.54 37.91 37.91 4.37 Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 4.73 0.00 SUBTOTAL Hourly 63.92 68.88 68.88 4.96 TOTAL FTE - Parks & Recreation 144.79 151.75 151.75 6.96 DEPARTMENTAL PAGES _____________________________________________________________________________________ E-72 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PARKS AND RECREATION EXPENDITURE SUMMARY All Operating Funds 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Increase/ (decrease) FY18-19 Adopted Payroll 11,749,751$ 12,902,430$ 13,108,782$ 14,055,254$ 14,049,039$ 8.9% Supplies & Services 3,867,999 3,814,231 4,222,561 3,991,735 3,814,231 4.7% Capital Outlay 27,224 95,408 - - 0.0% Interdepartmental Charges 1,123,556 1,151,684 1,151,684 1,309,398 1,305,705 13.7% Total Expenditures 16,768,531$ 17,868,345$ 18,578,435$ 19,356,386$ 19,168,975$ 8.3% DEPARTMENTAL CHANGES & HIGHLIGHTS: Positions: * Increase 2.0 FTE Recreation & Community Services Coordinator * Upgrade 1.0 FTE Parks Maintenance Works to Arborist Technician * Upgrade PT Regular Recreation Leader III to Recreation Leader IV * Upgrade PT Reg Rec Leaders/ Site Coordinator to 2.0 FTE Recreation & Community Services Coordinator Expenditures FY2019-20: * $231,301 Buri Buri After School Expansion; offset $183K in Childcare revenue * $228,301 Ponderosa After School Expansion; offset $143K in Childcare revenue * $12,117 SSFUSD Summer STEAM Expansion; offset $12k in revenue * $50,000 Public Art Funding * $4,500 Music licenses at events and programs * $4,500 Upgrade Technology for Recreation Coordinators * $5,000 Activity Guide Increased Costs * $23,000 Increase Cost- Parks Staff Uniform budget * $41,246 Increased Water Rates * $19,680 Sunday Recreation Classes; offset $24k in revenue Expenditures FY2020-21: * $231,301 Buri Buri After School Expansion; offset $183K in Childcare revenue * $228,301 Buri Buri After School Expansion; offset $143K in Childcare revenue * $12,117 SSFUSD Summer STEAM Expansion; offset $12k in revenue * $50,000 Public Art Funding * $4,500 Music licenses at events and programs * $4,500 Upgrade Technology for Recreation Coordinators * $5,000 Activity Guide Increased Costs * $23,000 Increase Cost- Parks staff Uniform budget * $41,246 Increased Water Rates * $19,680 Sunday Recreation Classes; offset $24k in revenue DEBT OBLIGATIONS F-1 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget DEBT OBLIGATIONS DEBT OBLIGATIONS F-2 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget DEBT SERVICE OBLIGATIONS As of July 1, 2019, the City will have $27.1 million of outstanding debt. Debt service is backed through revenue proceeds either through tax increment dollars from the former Redevelopment Agency or sewer usage charges from the Sewer Enterprise fund. Schedule 26: Legal Debt Limit The legal bonded debt limit as set by California Government Code Section 43605 is 15%. The code section was enacted prior to the change in basing assessed value to full market value when it was previously 25% of market value. The 3.75% represents 25% of assessed value. DEBT MANAGEMENT POLICY This Debt Management Policy (the “Debt Policy”) of the City of South San Francisco (the “Issuer”) was approved by the Issuer’s City Council on September 6, 2017 through resolution 107-2017. The Debt Policy may be amended by the City Council as it deems appropriate from time to time in the prudent management of the debt of the Issuer. This Debt Policy applies to the Issuer and all subordinate entities of the Issuer for which the City Council serves as the governing board. 1. Findings This Debt Policy is intended to comply with Government Code Section 8855(i), effective on January 1, 2017, and shall govern all debt undertaken by the Issuer. The Issuer hereby recognizes that a fiscally prudent debt policy is required in order to: • Maintain the Issuer’s sound financial position. • Ensure the Issuer has the flexibility to respond to changes in future service priorities, revenue levels, and operating expenses. • Protect the Issuer’s credit-worthiness. • Ensure that all debt is structured in order to protect both current and future taxpayers, ratepayers and constituents of the Issuer. • Ensure that the Issuer’s debt is consistent with the Issuer’s planning goals and objectives and capital improvement program or budget, as applicable. 2. Policies A. Purposes For Which Debt May Be Issued Assessed Valuation [1]19,106,345,693$ Bonded Debt Limit (3.75% of assessed value)716,487,963$ Less Debt Subject to Limit -$ Legal Bonded Debt Limit 716,487,963$ [1] Source: San Mateo County Assessor Office FY 2018-19 Combined Roll http://www.smcare.org/sites/main/files/file-attachments/2018_local_combined_roll_0.pdf *Current Year FY2019-20 not yet available DEBT OBLIGATIONS F-3 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget (i) Long-Term Debt. Long-term debt may be issued to finance the construction, acquisition, and rehabilitation of capital improvements and facilities, equipment and land to be owned and operated by the Issuer. (a) Long-term debt financings are appropriate when the following conditions exist: • When the project to be financed is necessary to provide basic services. • When the project to be financed will provide benefit to constituents over multiple years. • When total debt does not constitute an unreasonable burden to the Issuer and its taxpayers and ratepayers. • When the debt is used to refinance outstanding debt in order to produce debt service savings or to realize the benefits of a debt restructuring. (b) Long-term debt financings will not generally be considered appropriate for current operating expenses and routine maintenance expenses. (c) The Issuer may use long-term debt financings subject to the following conditions: • The project to be financed must be approved by the City Council. • The weighted average maturity of the debt (or the portion of the debt allocated to the project) will not exceed the average useful life of the project to be financed by more than 20%. • The Issuer estimates that sufficient revenues will be available to service the debt through its maturity. • The Issuer determines that the issuance of the debt will comply with the applicable state and federal law. (ii) Short-term debt. Short-term debt may be issued to provide financing for the Issuer’s operational cash flows in order to maintain a steady and even cash flow balance. Short-term debt may also be used to finance short-lived capital projects; for example, the Issuer may undertake lease-purchase financing for equipment. (iii) Financings on Behalf of Other Entities. The Issuer may also find it beneficial to issue debt on behalf of other governmental agencies or private third parties in order to further the public purposes of Issuer. In such cases, the Issuer shall take reasonable steps to confirm the financial feasibility of the project to be financed and the financial solvency of any borrower and that the issuance of such debt is consistent with the policies set forth herein. B. Types of Debt The following types of debt are allowable under this Debt Policy: • general obligation bonds • bond or grant anticipation notes • lease revenue bonds, certificates of participation and lease-purchase transactions • other revenue bonds and certificates of participation • tax and revenue anticipation notes • land-secured financings, such as special tax revenue bonds issued under the Mello-Roos Community Facilities Act of 1982, as amended, and limited obligation bonds issued under applicable assessment statutes DEBT OBLIGATIONS F-4 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget • tax increment financing to the extent permitted under state law • conduit financings, such as financings for affordable rental housing and qualified 501c3 organizations The Issuer may from time to time find that other forms of debt would be beneficial to further its public purposes and may approve such debt without an amendment of this Debt Policy. Debt shall be issued as fixed rate debt unless the Issuer makes a specific determination as to why a variable rate issue would be beneficial to the Issuer in a specific circumstance. C. Relationship of Debt to Capital Improvement Program and Budget The Issuer is committed to long-term capital planning. The Issuer intends to issue debt for the purposes stated in this Debt Policy and to implement policy decisions incorporated in the Issuer’s capital budget and the capital improvement plan. The Issuer shall strive to fund the upkeep and maintenance of its infrastructure and facilities due to normal wear and tear through the expenditure of available operating revenues. The Issuer shall seek to avoid the use of debt to fund infrastructure and facilities improvements that are the result of normal wear and tear. The Issuer shall integrate its debt issuances with the goals of its capital improvement program by timing the issuance of debt to ensure that projects are available when needed in furtherance of the Issuer’s public purposes. The Issuer shall seek to avoid the use of debt to fund infrastructure and facilities improvements in circumstances when the sole purpose of such debt financing is to reduce annual budgetary expenditures. The Issuer shall seek to issue debt in a timely manner to avoid having to make unplanned expenditures for capital improvements or equipment from its general fund. D. Policy Goals Related to Planning Goals and Objectives The Issuer is committed to long-term financial planning, maintaining appropriate reserves levels and employing prudent practices in governance, management and budget administration. The Issuer intends to issue debt for the purposes stated in this Policy and to implement policy decisions incorporated in the Issuer’s annual operations budget. It is a policy goal of the Issuer to protect taxpayers, ratepayers and constituents by utilizing conservative financing methods and techniques so as to obtain the highest practical credit ratings (if applicable) and the lowest practical borrowing costs. The Issuer will comply with applicable state and federal law as it pertains to the maximum term of debt and the procedures for levying and imposing any related taxes, assessments, rates and charges. DEBT OBLIGATIONS F-5 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget When refinancing debt, it shall be the policy goal of the Issuer to realize, whenever possible, and subject to any overriding non-financial policy considerations, (i) minimum net present value debt service savings equal to or greater than 3.0% of the refunded principal amount, and (ii) present value debt service savings equal to or greater than 100% of any escrow fund negative arbitrage. E. Internal Control Procedures When issuing debt, in addition to complying with the terms of this Debt Policy, the Issuer shall comply with any other applicable policies regarding initial bond disclosure, continuing disclosure, post-issuance compliance, and investment of bond proceeds. The Issuer will periodically review the requirements of and will remain in compliance with the following: • any continuing disclosure undertakings under SEC Rule 15c2-12, • any federal tax compliance requirements, including without limitation arbitrage and rebate compliance, related to any prior bond issues, and • the Issuer’s investment policies as they relate to the investment of bond proceeds. Proceeds of debt will be held either (a) by a third-party trustee, which will disburse such proceeds to the Issuer upon the submission of one or more written requisitions, or (b) by the Issuer, to be held and accounted for in a separate fund or account, the expenditure of which will be carefully documented by the Issuer. DEBT OBLIGATIONS The City has outstanding debt through the issuance of bonds, notes, leases, and loans. The following lists of all debt issued by the City, either through its financing authority or the former Redevelopment Agency: • 1999, 2004, 2008 State Water Resources Control Board Loans – Original debt: $77,999,366, 2.4% to 3.0%, due 8/1/22, 4/30/26, 7/15/28. These loans were used to improve and expand the City’s Water Quality Control Plant (WQCP). Loan proceeds were issued as projects progressed. Debt service payment commenced one year after project completion. WQCP user fees support the debt service payments. Of the total, $23.3 million of principal outstanding. • 2005D Water and Wastewater Revenue Bonds – Original debt: $6,000,000, 2.75% to 5.0%, due April 30, 2026. The City participated in a pooled bond sale. The bonds were used to finance sewer system capital improvement projects. The debt service is paid from the net revenues of the City’s Sewer Enterprise Fund. Of the total, $3.0 million of principal outstanding. Capital Leases DEBT OBLIGATIONS F-6 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget In addition to the bonds, notes, and loans, the City has also entered into long-term capital leases with various financing agencies. The capital leases are used to purchase vehicles and equipment when it makes more financial sense for the City to pay for these over time rather than using upfront cash. The purchases tend to be Fire apparatuses, Public Works vehicles and equipment. The lease proceeds, capital lease purchases, and debt service payment are reflected in the FY 2019-21 Proposed Biennial Operating Budget. Below is a list of the vehicles and equipment lease-purchased with remaining balances. The capital lease payments are made by the General Fund. • 2010 Two Fire Engines – Projected balance $322,306, due 12/31/20. • 2013 Fire Quint – Projected balance $686,698, due 5/23/23. DEBT OBLIGATIONS F-7 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget This page intentionally left blank. GOVERNMENTAL FUNDS G-1 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GOVERNMENTAL FUNDS GOVERNMENTAL FUNDS G-2 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GOVERNMENTAL FUNDS OVERVIEW Governmental Funds are designated for revenues and expenses that are classified as government type activities. These activities, which are financed primarily through taxes, provide infrastructure improvements including housing rehabilitation, traffic improvements, land improvements, park facilities and public facility improvements. The General Fund is the main Governmental Fund, which was presented separately. CITY HOUSING FUND Up until Redevelopment Agencies were abolished in FY 2011-12 by the State of California under ABx1 26, the City set aside 20% of Redevelopment property taxes to fund the provision of new affordable housing units, as well as the operation and maintenance of housing stock that the Redevelopment Agency had already funded. That fund was formerly called the Low/Moderate Income Housing Fund. With its source of funding thus abolished, the City Council voted to take on the operations of the former housing units by becoming the Successor Housing Agency to the Low/Moderate Income Housing Fund. The City Housing Fund is funded primarily from the rental revenues received by the City for those occupied housing units. Any shortfall between the rents received and the operations and maintenance costs of those housing units are funded by either one time grants or by the General Fund. Schedule 27: City Housing Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Projected % Change of 2019-20 from 2018-19 Adopted Use of Money & Property 585,163$ 167,000$ 167,000$ 167,000$ 167,000$ 0% Other Revenues -140,000 140,000 140,000 140,000 0% Total Revenues $ 585,163 $ 307,000 $ 307,000 $ 307,000 $ 307,000 0% Expenditures Payroll $ 62,757 $ 75,000 $ 75,000 $ 75,000 $ 75,000 0% Supplies & Services (602,814)$ 462,800$ 463,099$ 462,800$ 462,800$ 0% Interdepartmental Charges 5,150$ 5,305$ 5,305$ 5,491$ 5,600$ 4% Total Expenditures $ (534,907) $ 543,105 $ 543,404 $ 543,291 $ 543,400 4% Cash Balance 5,778,282$ 5,542,177$ 5,541,879$ 5,305,588$ 5,069,187$ FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-3 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget COMMON GREENS MAINTENANCE DISTRICT FUNDS There are four Common Greens Maintenance Districts within the City: West Park 1&2, West Park 3, Stonegate Ridge, and Willow Gardens. The areas cover approximately 2,600 residential parcels. The funding for these maintenance districts comes from a portion of the 1% Property Tax levy on the assessed value paid by the parcel owners. The property tax that funds these maintenance districts is diverted from the City’s portion of property taxes that would otherwise go to the General Fund. The revenue from the property tax provides for sidewalk, parks and tree maintenance within each of the maintenance districts. Some CIP projects within the maintenance districts are funded through these funds. Schedule 28: Common Greens Maintenance District Funds Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Taxes West Park Maint Dist 3 $ 866,523 $ 830,040 $ 830,040 $ 846,640 $ 863,573 2% Stonegate Ridge Maint 315,771 278,001 278,001 283,561 289,232 2% Willow Gardens Maint 95,251 80,341 80,341 81,047 81,768 1% West Park Maint Dist 1&2 568,471 542,157 542,157 543,000 564,060 0% Total Revenues $ 1,846,016 $ 1,730,539 $ 1,730,539 $ 1,754,248 $ 1,798,633 0% Expenditures Payroll $ 494,391 $ 730,818 $ 787,575 $ 864,760 $ 884,924 18% Supplies & Services 452,554 514,148 547,488 514,148 514,148 0% Interdepartmental Charges 319,335 328,870 329,812 336,964 343,389 2% Total Expenditures $ 1,266,280 $ 1,573,836 $ 1,664,875 $ 1,715,872 $ 1,742,461 21% Cash Balance 3,154,914$ 3,311,618$ 3,220,579$ 3,258,955$ 3,315,128$ FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-4 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Figure 7: Common Greens Maintenance District Map GOVERNMENTAL FUNDS G-5 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget COMMUNITY DEVELOPMENT BLOCK GRANT The Community Development Block Grant (CDBG) is a federally funded program out of the Department of Housing and Urban Development (HUD). This program supports the improvement of housing, commercial facilities and provides grants to local nonprofit agencies. The City Council annually determines the allocation of the CDBG funds. On April 24, 2019, the City Council approved the following appropriations for the CDBG Program. Schedule 29: Community Development Block Grant Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Intergovernmental 818,724$ 415,000$ 415,000$ 462,000$ 450,000$ 11% Use of Money & Property 22,133 80,000 80,000 120,000 120,000 50% Transfers in 3,453 0% Total Revenues $ 840,857 $ 495,000 $ 495,000 $ 585,453 $ 570,000 61% Expenditures Payroll $ 78,516 $ 81,535 $ 81,535 $ 61,535 $ 61,535 -25% Supplies & Services 971,879 496,950 810,495 343,424 343,424 -31% Transfers - - 95,330 265,041 - 0.0% Total Expenditures $ 1,050,395 $ 578,485 $ 987,360 $ 670,000 $ 404,959 -55% Cash Balance 1,147,501$ 1,064,016$ 655,141$ 570,594$ 735,635$ FY2019-20 CHANGES & HIGHLIGHTS: * $3,453 GF contribution for public service grants FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-6 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GAS TAX FUND Gas Tax is the City’s share of the state tax on gas purchases. The funding is distributed by the State of California and is used for street, storm, sidewalk maintenance, and other related improvements. The Measure M San Mateo County Vehicle Registration Fee generates $243,000 in annual revenues, which is transferred out to the Storm Water Fund to supplement the cost of increased storm water regulations. Schedule 30: Gas Tax Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Tax Revenue HUTA 2103-2107 (Gas Tax)1,412,205$ 1,457,688$ 1,457,688$ 1,712,116$ 1,746,358$ 17% C/CAG -Cong Relief (Measure M)119,577 243,000 243,000 243,000 243,000 0% Use of Money & Property 547 15,000 15,000 15,000 15,000 0% Total Revenues $ 1,532,329 $ 1,715,688 $ 1,715,688 $ 1,970,116 $ 2,004,358 17% Expenditures Transfer to General Fund 920,605$ 921,301$ 921,301$ 921,301$ 921,301$ 0% Transfer for CIP Projects 346,047 -214,712 444,881 225,000 0% Transfer to Stormwater 670,000 670,000 808,880 670,000 670,000 0% Total Expenditures $ 1,936,652 $ 1,591,301 $ 1,944,893 $ 2,036,182 $ 1,816,301 0% Cash Balance 407,645$ 532,032$ 178,440$ 112,374$ 300,432$ FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-7 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget MEASURE A ½ CENT SALES TAX FUND Measure A is a voter approved ½ cent sales tax in San Mateo County. The measure was approved in 1988 and expired in 2008. In 2004, the voters of San Mateo County reauthorized Measure A through 2033. The sales tax revenues generated are distributed by the County of San Mateo and funds are to be used for road and traffic improvements. This fund is used to fund capital projects, and the South City Shuttle. Schedule 31: Measure A Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Tax Revenue 1/2 Sales Tax- Transportation 1,476,167$ 1,468,995$ 1,468,995$ 1,498,375$ 1,527,755$ 2% Use of Money & Property 4,544 25,000 25,000 25,000 25,000 0% Total Revenues $ 1,480,711 $ 1,493,995 $ 1,493,995 $ 1,523,375 $ 1,552,755 2% Expenditures Transfer to General Fund -$ 121,836$ 121,836$ -$ 286,250$ -100% Transfer to CIP Projects 704,199 1,494,432 3,308,266 2,361,500 966,000 58% Total Expenditures $ 704,199 $ 1,616,268 $ 3,430,102 $ 2,361,500 $ 1,252,250 -42% Cash Balance 2,965,930$ 2,843,657$ 1,029,823$ 191,698$ 492,203$ FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-8 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget SOLID WASTE MANAGEMENT FUND The Solid Waste Management Fund is primarily funded from a dedicated fee payment made by the South San Francisco Scavenger Company, the City’s exclusive solid waste management franchise. Funding pays for monitoring and remediation costs associated with the closed Oyster Point landfill and for other solid waste reduction efforts. Additional revenue comes from forfeited solid waste deposits, which are used to further the City's solid waste diversion goals. Schedule 32: Solid Waste Management Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Charges for Services 195,059$ 180,000$ 180,000$ 180,000$ 180,000$ 0% Total Revenues $ 195,059 $ 180,000 $ 180,000 $ 180,000 $ 180,000 0% Expenditures Supplies & Services $ 67,008 $ 110,150 $ 181,230 $ 110,150 $ 110,150 0% Interdepartmental Charges 20,188 20,794 20,794 21,522 21,952 0% Transfers 225,408 -146,537 --0% Total Expenditures $ 312,604 $ 130,944 $ 348,561 $ 131,672 $ 132,102 0% Cash Balance 439,124$ 488,180$ 270,563$ 318,891$ 366,789$ FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-9 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget CAPITAL IMPROVEMENT FUND The Capital Improvement Fund is where the majority of CIP project expenses are recorded. CIP projects are appropriated on a multi-year basis and thus any unspent budget in one year can be carried over into the next year. The FY 2019-21 Adopted Budget reflects new appropriations and no prior year carry forward appropriations. The final actual amount of carry forward appropriations will be finalized as part of the FY 2018-19 closing process and the carry forward budgets will then be reflected as part of the FY 2019-20 amended budget. Schedule 33: Capital Improvement Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Intergovernmental $ 3,079,247 $ 7,010,680 $ 20,637,483 $ 504,000 $ - -93% Charges for Services - 1,820,480 2,820,480 - - -100% Use of Money & Property - - 850,000 - - 0% Other Financing Sources - - - 5,505,118 76,428,390 0% Transfers 10,217,391 23,359,987 48,479,847 27,037,316 28,447,850 16% Total Revenues $ 13,296,638 $ 32,191,147 $ 72,787,810 $ 33,046,434 $ 104,876,240 3% Expenditures Payroll $ 406,847 $ - $ 205,000 $ - $ - 0% Supplies & Services 12,604,045 32,191,147 73,316,425 33,046,434 104,876,240 3% Total Expenditures $ 13,010,892 $ 32,191,147 $ 73,521,425 $ 33,046,434 $ 104,876,240 3% Cash Balance 1,759,943$ 1,759,943$ 1,026,328$ 1,026,328$ 1,026,328$ FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-10 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget CONSOLIDATED IMPACT FEE FUNDS The funds included in the summary below are Transit Station Enhancement in-Lieu fee, East of 101 Traffic Impact Fee Fund, East of 101 Sewer Impact Fees Fund, Oyster Point Interchange Impact Fee Fund, Child Care Impact Fee Fund, Park Land Acquisition Fees Fund, Park Construction Fees, Bicycle and Pedestrian Impact Fee Fund, and Public Safety Impact Fee Fund. These funds collect deposits from developers to pay for CIP projects with the designated impact fee area. Schedule 34: Consolidated Impact Fee Funds Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Use of Money & Property $ 475,003 0% Other Revenues 12,609,366 7,161,115 0% Total Revenues $ 12,609,366 $ - $ 7,636,118 $ - $ - 0% Expenditures Interdepartmental Charges $ 846,757 $ 250,880 $ 10,617,850 $ 9,730,967 $ 5,832,402 3779% Transfers 7,725 2,652 7,956 8,235 8,400 211% Supplies & Services 4,391 62,949 0% Debt Service 2,382,000 1,790,152 0% Total Expenditures $ 3,236,482 $ 253,532 $ 12,420,349 $9,802,151 $5,840,802 3766% Cash Balance 21,814,656$ 21,561,124$ 16,776,893$ $6,974,742 $1,133,940 -39% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-11 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget DEVELOPER DEPOSIT FUND This fund accounts for deposits paid by developers for review of planning applications. Principal reserves include General Plan Maintenance Reserve and the Permit Program Maintenance Reserve. Schedule 35: Developer Deposit Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Charges for Services $ 2,474,089 $ - $ - $ - $ - 0% Use of Money & Property 8,490 - - - - 0% Other Revenues 32,911 - - - - 0% Total Revenues $ 2,515,490 $ - $ - $ - $ - 0% Expenditures Payroll $ 8,942 $ - $ - $ - $ - 0% Supplies & Services 373,252 - 97,670 - - 0% Transfers 659,965 1,307,500 4,348,487 150,000 - -89% Total Expenditures $ 1,042,159 $ 1,307,500 $ 4,348,487 $ 150,000 $ - -89% Cash Balance 6,126,656$ 4,819,156$ 1,778,169$ 1,628,169$ 1,628,169$ -66% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-12 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget CITY PROGRAMS FUND This fund accounts for donations and other accounts that are dedicated for a particular program. Principal reserves reflect the Police Department’s participation in the Department of Justice’s Asset Seizure Program and the Library Department’s Project Read Program. Schedule 36: City Programs Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Charges for Services $ 56,614 $ - $ - $ - $ - 0% Use of Money & Property 3,251 - - - - 0% Other Revenues 723,616 1,000,000 1,000,000 - - -100% Total Revenues $ 783,481 $ 1,000,000 $ 1,000,000 $ - $ - -100% Expenditures Payroll $ 447,729 $ - $ - $ - $ - 0% Supplies & Services - 3,000 3,000 - - -100% Transfers 3,096,156 620,000 620,000 60,000 49,848 -90% Total Expenditures $ 3,543,885 $ 623,000 $ 623,000 $ 60,000 $ 49,848 -90% Cash Balance 1,400,500$ 1,777,500$ 1,777,500$ 1,717,500$ 1,667,652$ -3% FY2019-20 CHANGES & HIGHLIGHTS: *Transfer to General Fund for Police Ammunition FY2020-21 CHANGES & HIGHLIGHTS: * Replacement of Police Duty Handguns GOVERNMENTAL FUNDS G-13 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget CAPITAL INFRASTRUCTURE FUND The City employed a number of strategies to mitigate the financial impact of the Great Recession; one of which was to defer building and facility maintenance. A recent analysis indicated that city- wide infrastructure liabilities were created as a result of the recession mitigation strategy. The Capital Infrastructure Reserve was created at the end of Fiscal Year 2013-14 to address these city-wide infrastructure maintenance liabilities. The reserve us funded by surplus General Fund revenue that is allocated by City Council. Schedule 37: Capital Infrastructure Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Use of Money & Property $ 14,864 $ 82,982 0% Charges for Services 10,000,000 0% Total Revenues $ 10,014,864 $ - $ 82,982 $ - $ - 0% Expenditures Supplies & Services 5,900,000 Transfers 2,954,823$ 1,887,146$ 0% Total Expenditures $ 2,954,823 $ 5,900,000 $ 1,887,146 $ - $ - 0% Cash Balance 21,585,486$ 15,685,486$ 19,781,322$ 21,195,758$ 21,195,758$ 35% Estimated General Fund Contribution 1,414,436 1,808,037 Estimated Cash Balance with GF Contribution 21,195,758 23,003,795 FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-14 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget PARK-IN-LIEU FEES FUND The City’s ordinance, as authorized by the Quimby Act, requires park land dedication in proposed residential subdivision or payment of an in-lieu fee. In the event the proposed residential subdivision is less than 50 parcels, the City may only require the payment of an in-lieu fee. The fees may only be used for acquiring land and developing new park and recreation facilities, or for the rehabilitation and enhancement of existing neighborhood parks, community parks, and recreational facilities. Schedule 38: Park-In-Lieu Fees Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Use of Money & Property $ 1,857 $ - $ 1,257,570 $ - $ - 0% Charges for Services - - - - 0% Total Revenues $ 1,857 $ - $ 1,257,570 $ - $ - 0% Expenditures Transfers for CIP Projects 23,990$ 358,450$ 1,488,260$ (166,210)$ 9,800,000$ -146% Total Expenditures $ 23,990 $ 358,450 $ 1,488,260 $ (166,210) $ 9,800,000 -146% Cash Balance 1,711,842$ 1,353,392$ 1,481,152$ 1,647,362$ (8,152,638)$ 22% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-15 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Figure 8: Park-in-Lieu Fee Zone Map GOVERNMENTAL FUNDS G-16 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget SAN MATEO COUNTY MEASURE W ½ CENT SALES TAX FUND San Mateo County Measure W is a ½ cent sales tax in San Mateo County for congestion relief and road repair. The measure was approved in by San Mateo County voters in November 2018. The sales tax revenues generated are distributed by the County of San Mateo and a portion of the funds are distributed to cities on a formula basis. Schedule 39: San Mateo County Measure W ½ Cent Sales Tax Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Taxes $ - $ - $ 300,000 $ 600,000 0% Total Revenues $ - $ - $ - $ 300,000 $ 600,000 0% Expenditures Supplies & Services 300,000 600,000 0% Total Expenditures $ - $ - $ - $ 300,000 $ 600,000 0% Cash Balance -$ -$ -$ -$ FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-17 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget ROAD MAINTENANCE & REHABILITATION ACT (SB1) FUND Senate Bill (SB) 1, Chapter 5, Statutes of 2017, created the Road Maintenance and Rehabilitation Program to address deferred maintenance of the State Highway system and the local street and road system. These funds may be used for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. Schedule 40: Road Maintenance & Rehabilitation Act (SB1) Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Road Repair & Accountability Act (2017)301,706$ 1,109,449$ 1,109,449$ 1,185,966$ 1,209,685$ 6% Use of Money & Property (627) Total Revenues $ 301,079 $ 1,109,449 $ 1,109,449 $ 1,185,966 $ 1,209,685 6% Expenditures Transfer for CIP Projects 30,130$ 1,089,000$ 929,258$ 1,540,000$ 700,000$ 29% Total Expenditures $ 30,130 $ 1,089,000 $ 929,258 $ 1,540,000 $ 700,000 29% Cash Balance 214,034$ 234,483$ 394,225$ 40,191$ 549,877$ -83% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-18 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget SEWER CAPACITY CHARGE FUND The revenue for this restricted fund is received from sewer capacity charges paid by users that connect to sewer facilities for the first time, and by users who increase their sanitary sewer usage. The charge is typically due upon building permit issuance and is charged in areas of the City receiving sewer service from the City (excludes Westborough area that receives sewer service from Daly City). The charges assists with funding required to replace, upgrade, and construct sewer infrastructure not funded by other sources. This fund provides revenues to cover the costs associated with providing collection and treatment capacity to new and expanding development not funded by the East of 101 Sewer Impact Fee Program. Schedule 41: Sewer Capacity Charge Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Use of Money & Property $ 12,600 $ - $ - $ - $ - 0% Other Revenues 5,552,734 200,000 1,718,589 200,000 200,000 0% Total Revenues $ 5,565,334 $ 200,000 $ 1,718,589 $ 200,000 $ 200,000 0% Expenditures Supplies & Services $ (564) $ - $ - $ - $ - 0% Interdepartmental Charges 2,575 2,652 2,652 2,740 2,800 3% Transfer for CIP Projects - - 6,132,988 4,500,000 - 0% Total Expenditures $ 2,011 $ 2,652 $ 6,135,640 $ 4,502,740 $ 2,800 169687% Cash Balance 9,506,598$ 9,703,946$ 5,089,547$ 786,807$ 984,007$ -92% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None GOVERNMENTAL FUNDS G-19 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget This page intentionally left blank. MAJOR PROPRIETARY FUNDS H-1 City of South San Francisco FY19-21 Proposed Biennial Operating Budget MAJOR PROPRIETARY FUNDS MAJOR PROPRIETARY FUNDS H-2 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PROPRIETARY FUNDS OVERVIEW Enterprise Funds are associated with business type activities, where a fee is charged for a particular service. The funds in the follow pages all support business type activities operated by the City. SEWER ENTERPRISE FUND The Sewer Enterprise Fund is used to operate the systems for the Water Quality Control Plant (WQCP) including sewer collection lines and pump stations. This fund also covers Sanitary Sewer type capital projects that upgrade and improve the WQCP. There are 59.5 FTE positions allocated to this fund. Schedule 42: Sewer Enterprise Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Charges for Services $ 28,251,611 $ 31,936,708 $ 35,568,971 $ 33,671,135 $ 33,671,135 5% Use of Money & Property 35,878 110,000 110,000 110,000 110,000 0.% Other Financing Sources - 2,192,400 53,403,000 - - -100% Transfers 111,936 7,464,775 13,691,400 4,500,000 4,000,000 -40% Total Revenues $ 28,399,425 $ 41,703,883 $ 102,773,371 $ 38,281,135 $ 37,781,135 -8% Expenditures Payroll $ 10,528,403 $ 9,395,920 $ 9,930,962 $ 9,375,475 $ 9,666,185 0% Supplies & Services 10,175,459 8,096,431 8,153,350 8,096,431 8,096,431 0% CIP - 11,800,000 83,206,931 12,111,428 8,075,000 3% Capital Outlay 1,251,848 276,000 276,000 - --100% Debt Service 964,352 5,707,526 5,707,526 5,704,928 5,216,941 0% Interdepartmental Charges 1,532,275 1,591,306 1,591,306 1,589,298 1,638,076 0% Transfers 54,549 - - - - 0% Total Expenditures $ 24,506,886 $ 36,867,183 $ 108,866,075 $ 36,877,560 $ 32,692,633 0% Fund Balance 25,512,657$ 30,349,357$ 19,419,953$ 20,823,528$ 25,912,030$ -31% Capital Reserve[1]4,074,000 4,321,000 4,568,000 4,815,000 Operating Reserve [2]4,369,942 4,587,571 4,836,638 4,948,791 Undesignated Fund Balance 17,068,715 10,511,382 11,418,890 16,148,238 [1] Required reserve for State Water Board State Revolving Fund Loans [2] 90 Days of Operating Expenses FY2019-20 CHANGES & HIGHLIGHTS: * 2% increase in sewer service charges FY2020-21 CHANGES & HIGHLIGHTS: * None MAJOR PROPRIETARY FUNDS H-3 City of South San Francisco FY19-21 Proposed Biennial Operating Budget PARKING DISTRICT FUND The Parking District Fund receives its revenue from the collection of parking fees from City owned parking meters, parking lots and the sale of parking permits within the South San Francisco Parking District No. 1. This fund has 4.39 FTE positions budgeted, including the budget for the Parking Place Commission. Schedule 43: Parking District Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Amended 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Charges for Services $ 1,084,472 $ 895,000 $ 895,000 $ 895,000 $ 895,000 $ 895,000 0% Use of Money & Property 101,929 10,000 10,000 10,000 10,000 10,000 0% Transfers - 800,000 800,000 800,000 - - -100% Total Revenues $ 1,186,401 $ 1,705,000 $ 1,705,000 $ 1,705,000 $ 905,000 $ 905,000 -47% Expenditures Payroll $ 312,335 $ 322,945 $ 339,666 $ 339,666 $ 357,479 $ 368,822 11% Supplies & Services 249,352 196,292 333,839 333,839 271,292 196,292 38% CIP 378,284 800,000 1,038,770 1,038,770 - - -100% Capital Outlay 253,826 - - - - - 0% Interdepartmental Charges 108,013 111,327 111,327 111,327 113,918 116,159 2% Transfers for CIP Projects - - - - 25,000 - 0% Total Expenditures $ 1,301,809 $ 1,430,564 $ 1,823,602 $ 1,823,602 $ 767,689 $ 681,273 -46% Cash Balance 2,918,862$ 3,193,298$ 2,800,260$ 2,937,571$ 3,161,298$ -8% Reserve for Elevator Repalcement 480,000 480,000 480,000 480,000 FY2019-20 CHANGES & HIGHLIGHTS: * Parking Place Commission to consider rate increase in FY19-20 FY2020-21 CHANGES & HIGHLIGHTS: * None MAJOR PROPRIETARY FUNDS H-4 City of South San Francisco FY19-21 Proposed Biennial Operating Budget STORM WATER FUND The Storm Water Fund is used to comply with the City’s Municipal Regional Permit (MRP) as part of Federal and State regulations regarding water runoff. There are 4.8 FTE positions budgeted for this fund. The costs of complying with the MRP have dramatically increased in the last few years. With the cost of this service continuing to increase, the Gas Tax fund began to supplement this fund in FY 2006-07. In FY 2008-09, the General Fund began to supplement the Storm Water Fund in addition to the Gas Tax Fund. Primary revenue other than transfers is through a levy on property owners. This revenue source is capped and can only be increased through 2/3 approval of a ballot measure. Schedule 44: Storm Water Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Fines & Forfeitures $ 3,100 $ 5,000 $ 5,000 $ 5,000 $ 5,000 0% Intergovernmental 247,151 - 876,300 8,500,000 - 100% Charges for Services 406,064 405,000 405,000 405,000 405,000 0% Use of Money & Property 1,943 5,000 5,000 5,000 5,000 0% Transfers 2,023,518 1,120,000 1,802,645 1,135,156 920,000 1% Total Revenues $ 2,681,777 $ 1,535,000 $ 3,093,945 $ 10,050,156 $ 1,335,000 555% Expenditures Payroll $ 738,171 $ 712,095 $ 712,095 $ 739,577 $ 762,670 4% Supplies & Services 861,487 429,688 370,750 302,513 329,688 -30% CIP 744,295 100,000 1,725,852 8,662,981 1,050,000 8563% Capital Outlay (1,377,519) - - - 0% Interdepartmental Charges 68,719 70,425 70,425 51,282 52,233 -27% Transfers 83,528 - - - - 0% Total Expenditures $ 1,118,681 $ 1,312,208 $ 2,879,123 $ 9,756,353 $ 2,194,591 644% Fund Balance 1,075,205$ 1,297,997$ 1,512,819$ 1,806,622$ 947,031$ 39% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None INTERNAL SERVICE FUNDS I-1 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS I-2 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget INTERNAL SERVICE FUNDS OVERVIEW Internal Service Funds are used to pay for services provided internally within the City. These funds cover vehicle maintenance, computers, software technical support, equipment and vehicle replacement, and employee benefits. CITY SERVICES FUND The City Services Fund is used to pay for in-house vehicle maintenance on City owned vehicles. The Fleet Maintenance Division of the Public Works Department manages the budget for this fund. The fund receives its revenues by charging departments for the services rendered on an actual invoice basis. In recent years, the Fleet Management Division performed vehicle maintenance work for the Cities of Millbrae and Daly City to further regional consolidation efforts. The fund budgets 4.4 FTEs in the Public Works Department. Schedule 45: City Service (Garage) Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Use of Money & Property $ 694 0% Other Revenues 1,650,018 1,650,000 1,650,000 1,707,770 1,741,923 4% Total Revenues $ 1,650,712 $ 1,650,000 $ 1,650,000 $ 1,707,770 $ 1,741,923 4% Expenditures Payroll $ 653,854 $ 641,697 $ 641,697 $ 695,898 $ 717,893 8% Supplies & Services 917,143 968,150 968,150 968,150 968,150 0% Capital Outlay 580 - - - - 0% Interdepartmental Charges 20,433 21,397 21,397 28,917 29,219 35% Total Expenditures $ 1,592,010 $ 1,631,244 $ 1,631,244 $ 1,692,965 $ 1,715,262 44% Cash Balance 541,152$ 559,909$ 559,909$ 574,714$ 601,375$ 3% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None INTERNAL SERVICE FUNDS I-3 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget EQUIPMENT REPLACEMENT FUND The Equipment Replacement Fund is used to accumulate funds for replacement of equipment and vehicles. Departments are charged an annual replacement charge to cover future equipment replacement costs. Schedule 46: Equipment Replacement Fund Summary Schedule 47: Planned Vehicle & Equipment Purchases FY 2019-21 Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Use of Money & Property $ 46,212 $ 95,000 $ 95,000 $ 95,000 $ 95,000 0% Other Financing Sources - 700,000 700,000 - - -100% Other Revenues 1,808,587 1,746,503 1,746,503 1,746,503 1,746,503 0% Transfers 1,200,000 - - 250,000 - 0% Total Revenues $ 3,054,799 $ 2,541,503 $ 2,541,503 $ 2,091,503 $ 1,841,503 -18% Expenditures Supplies & Services $ (372,203) $ 176,844 $ 208,538 $ 150,000 $ - -18% Capital Outlay 509,864 1,200,000 3,194,347 350,000 735,000 -243% Debt Service 585,851 523,765 523,765 284,167 284,167 -84% Transfers 184,047 35,000 43,336 - - 0% Total Expenditures $ 907,560 $ 1,935,609 $ 3,969,986 $ 784,167 $ 1,019,167 -59% Cash Balance 4,068,934$ 4,674,827$ 2,640,450$ 3,947,786$ 4,770,121$ -16% FY2019-20 CHANGES & HIGHLIGHTS: * Puchase four Police vehicles * Purchase new SUV for City Manager FY2020-21 CHANGES & HIGHLIGHTS: * Purchase four Police vehicles * Purchase two vehicles for Parks Maintenance FY 2019-20 Department Vehicle #Current Vehicle Assignment Recommended Replacement Vehicle Estimated Replacement Cost Police TBD Crown Victoria Patrol Patrol Vehicle - Make & Model TBD 45,000 TBD Crown Victoria Patrol Patrol Vehicle - Make & Model TBD 45,000 TBD Crown Victoria Patrol Patrol Vehicle - Make & Model TBD 45,000 TBD Ford Fusion Investigations TBD 35,000 City Manager 120 Ford 500 Sedan City Manager Full Size SUV - Make & Model TBD 35,000 Public Works *327 Electrical Trouble Truck Streets - Electrical Electrical Trouble Truck 125,000 Total Vehicle Replacement FY 2019-20 330,000 *Electrical Trouble Truck carried forward from deferred FY 17/18 purchase INTERNAL SERVICE FUNDS I-4 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget HEALTH & BENEFITS FUND This fund collects charges from departments and is used to pay benefit providers for active and retiree health, dental, vision insurance and other miscellaneous benefits. Schedule 48: Health & Benefits Fund Summary FY 2020-21 Department Vehicle #Current Vehicle Assignment Recommended Replacement Vehicle Estimated Replacement Cost Police TBD Crown Victoria Patrol Patrol Vehicle - Make & Model TBD 45,000 TBD Crown Victoria Patrol Patrol Vehicle - Make & Model TBD 45,000 TBD Crown Victoria Patrol Patrol Vehicle - Make & Model TBD 45,000 TBD Ford Fusion Investigations TBD 35,000 Parks & Recreation 243 Chevy S-10 Parks Maintenance Ford Ranger or Equivalent 35,000 609 Vermeer Chipper Parks Maintenance Vermeer Chipper w/ Winch or Equivalent 60,000 Fire 516 Ambulance Fire - ALS Ambulance - Make & Model TBD 385,000 Total Vehicle Replacement FY 2020-21 650,000 Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Charges for Services $ 1,893 $ - $ - $ - $ - 0% Use of Money & Property 12,646 100,000 100,000 100,000 100,000 0% Other Revenues 13,688,876 13,235,490 13,235,490 13,629,263 14,337,571 3% Transfers 1,296,000 250,000 250,000 250,000 250,000 0% Total Revenues $ 14,999,416 $ 13,585,490 $ 13,585,490 $ 13,979,263 $ 14,687,571 3% Expenditures Payroll 12,916,577 14,908,907 14,908,907 14,527,884 15,132,891 -3% Supplies & Services 1,684 10,000 10,000 10,000 10,000 0% Total Expenditures $ 12,918,261 $ 14,918,907 $ 14,918,907 $ 14,537,884 $ 15,142,891 -3% Cash Balance 11,081,846$ 9,748,428$ 9,748,428$ 9,189,807$ 8,734,487$ -6% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None INTERNAL SERVICE FUNDS I-5 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY FUND The Information Technology Fund is funded through an allocation charge to departments for the maintenance and upkeep of the City’s computers, telephones, servers, copiers, scanners, Citywide software, etc. The Information Technology (IT) Department manages this fund. In addition to in-house IT services, the IT Department provides IT services to the Town of Hillsborough to further regional consolidation efforts. This fund budgets 7.0 FTEs in the IT department. Schedule 49: Information Technology Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Charges for Services $ 56,001 $ 40,000 $ 40,000 $ 40,000 $ 40,000 0% Use of Money & Property 1,676 14,000 14,000 14,000 14,000 0% Other Revenues 2,584,771 2,670,676 2,670,676 3,237,560 3,642,067 21% Transfers - 240,000 445,000 - - -100% Total Revenues $ 2,642,448 $ 2,964,676 $ 3,169,676 $ 3,291,560 $ 3,696,067 11% Expenditures Payroll $ 1,145,674 $ 1,313,513 $ 1,313,513 $ 1,555,490 $ 1,591,544 18% Supplies & Services 1,078,430 1,739,317 2,470,574 2,096,467 2,094,317 21% Interdepartmental Charges 11,077 11,845 11,845 10,444 10,469 -12% Total Expenditures $ 2,235,181 $ 3,064,676 $ 3,795,933 $ 3,662,401 $ 3,696,330 20% Cash Balance 1,239,834$ 1,139,834$ 613,577$ 242,736$ 242,473$ -79% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None INTERNAL SERVICE FUNDS I-6 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget INFORMATION TECHNOLOGY PEG ACCESS FUND This fund was created in FY 2011-12 to account for franchise fees that the City receives and are used for the City’s Public, Educational and Governmental channels. Schedule 50: Information Technology PEG Access Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Franchise Fees $ 173,849 $ 125,000 $ 125,000 $ 125,000 $ 125,000 0% Use of Money & Property 1,351 5,000 5,000 5,000 5,000 0% Total Revenues $ 175,200 $ 130,000 $ 130,000 $ 130,000 $ 130,000 0% Expenditures Supplies & Services $ 4,585 $ - $ 68,891 $ - $ - 0% Total Expenditures $ 4,585 $ - $ 68,891 $ - $ - 0% Cash Balance 1,094,652$ 1,224,652$ 1,155,761$ 1,285,761$ 1,415,761$ 5% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None INTERNAL SERVICE FUNDS I-7 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget SELF-INSURANCE FUND This fund is used to accumulate reserves to pay for workers compensation claims and general liability insurance claims through the Association of Bay Area Governments Pooled Liability Assurance Network (ABAG PLAN). Based on biennial actuarial studies that determine the amount of reserves needed to have an adequate level of confidence that the city would be able to fund the maximum amount of claims, the City maintains adequate cash reserves within the fund on an ongoing basis. Schedule 51: Self Insurance Fund Summary Revenues 2017-18 Actual 2018-19 Adopted 2018-19 Projected 2019-20 Proposed 2020-21 Plan % Change of 2019-20 from 2018-19 Adopted Intergovernmental $ 18,271 $ - $ 13,703 $ - $ - 0% Charges for Services (2,739)0% Use of Money & Property 16,053 75,000 75,000 75,000 75,000 0% Other Revenues 4,249,265 4,559,604 4,559,604 4,559,604 4,559,604 0% Total Revenues $ 4,280,851 $ 4,634,604 $ 4,648,307 $ 4,634,604 $ 4,634,604 0% Expenditures Payroll $ 1,087,131 $ 650,000 $ 650,000 $ 650,000 $ 650,000 0% Supplies & Services 3,442,507 3,909,596 3,909,596 3,909,596 3,909,596 0% Total Expenditures $ 4,529,638 $ 4,559,596 $ 4,559,596 $ 4,559,596 $ 4,559,596 0% Cash Balance 13,600,203$ 13,675,211$ 13,763,922$ 13,838,931$ 13,913,939$ 1% FY2019-20 CHANGES & HIGHLIGHTS: * None FY2020-21 CHANGES & HIGHLIGHTS: * None INTERNAL SERVICE FUNDS I-8 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget This page intentionally left blank. POSITION BUDGET J-1 City of South San Francisco FY19-21 Proposed Biennial Operating Budget POSITION BUDGET POSITION BUDGET J-2 City of South San Francisco FY19-21 Proposed Biennial Operating Budget SUMMARY OF POSITION BUDGET AND PERSONNEL COSTS The FY 2019-21 Proposed Biennial Operating Budget has 578.29 FTE positions citywide. Of those positions: • 7.0 FTE elected officials; • 469 FTE full time employees; • 5.27 FTE part time regular employees; and • 97.02 FTE hourly employees. Benefits include City paid medical, dental, health, life insurance, retirement 1, retiree health2, workers’ compensation, unemployment, short term and long term disability. In addition to paid benefits, full-time employees earn between 15-25 vacation days and 12 sick days a year plus 12 holidays and 1 floating holiday. Employees also have the option of contributing to a deferred compensation retirement account. The FY 2019-21 Adopted Biennial Operating Budget allocates 75% of all employees to the General Fund, with the remainder of budgeted employees allocated to other operating funds. The City’s largest overall expenses are for employee salaries and benefits. Memorandums of Understanding (MOU) between the City’s bargaining units outline the salaries and benefits available to the positions within that bargaining unit. 1 The City has a three-tiered retirement system. Any employee hired after April 23, 2010, but before January 1, 2013, participates in the second tier for which miscellaneous employees are subject to the 2% at 60 pension benefit formula and the public safety employees receive the 3.0 % at 55 pension benefit formula. Employees hired on or after January 1, 2013 participate in the third tier, for which miscellaneous employees are subject to the 2% at 62 pension benefit formula and safety employees are subject to the 2.7% at 57 pension benefit formula. 2 Any employee in the second or third tier does not have retiree health insurance. Instead the City contributes 1.5 percent of salary to a retiree health savings account. POSITION BUDGET J-3 City of South San Francisco FY19-21 Proposed Biennial Operating Budget Table 17: Benefit Costs per FTE Notes: The benefit costs per employee are both fixed and variable depending on the type of employee. The fixed costs that do not change between types on employees are health, dental and vision insurance, retiree health and miscellaneous benefits. The health, dental, and vision insurance costs listed above represent average costs per 1.0 budgeted FTE. The actual costs that the City pays for each employee may be lower or higher depending on the insurance plan, either Blue Shield or Kaiser, and whether the employee’s insurance coverage is at the single, dual, or family rate. As noted in the Health & Benefit Fund summary, the City uses a pay-as-you-go method to pay for current retiree health insurance. The $7,550 listed above represents the amount per 1.0 FTE that is charged to departments and that the City pays for retiree health insurance. CalPERS/FICA benefits are all based on the percentage of an employee’s salary. CalPERS has different rates depending on whether the employee is safety (i.e. Police Officer, Firefighter) or miscellaneous (everyone else). FICA (Federal Insurance Contributions Act) is the Federal Government Social Security and Medicare employer share. The City pays 6.2% of each non- safety employee’s salary for Social Security and 1.45% of each employee’s salary for Medicare. The City self-funds workers compensation insurance. Based on past claims, each employee is broken into types as listed above, and the departments are charged the corresponding amount based on the position budget. Benefit Costs for 1.0 FTE FY 2018-19 FY 2019-20 Difference Health/Dental/Vision 17,431 18,446 1,015 Retiree Health (pay-as-you- go)7,123 7,550 427 OPEB 13.2%13.2%0.0% PERS Safety Employee 43.68%52.05%8.4% Non-Safety 27.82%32.12%4.3% Medicare 1.45%1.45%- FICA 6.20%6.20%- Workers Compensation Office 233 240 7 Other 432 445 13 Public Works 5,114 5,267 153 Police 8,361 8,612 251 Fire 24,426 25,159 733 Miscellanous Benefits 1,175 1,210 35 POSITION BUDGET J-4 City of South San Francisco FY19-21 Proposed Biennial Operating Budget SOUTH SAN FRANCISCO BARGAINING UNITS Police Association – This unit includes Police Officers, Police Corporals, and Police Sergeants. Fire Association – This unit includes Fire Fighter Paramedics and Fire Apparatus Engineers. The members of this unit work a 56 hour work week with 24 hour shifts. Police and Fire Managers – This unit includes Police Captains, Police Lieutenants, the Deputy Fire Chief, and Battalion Chiefs. Mid Management – This unit includes Planners, Engineers, Analysts, Accountants and Recreation Supervisors. The Mid Management Unit receives 40 hours of administrative leave to compensate for additional late night meetings or weekend work required of the positions. Confidential – This unit includes Administrative Assistants and other miscellaneous positions such as Information Technology Technicians. Executive – This unit includes the department heads. Operating Engineers – This unit includes the Water Quality Control Plant operators. AFSCME – This is the largest bargaining unit of the City, which includes Parks and Public Works Maintenance Workers. Many of the Part-Time regular benefited employees belong to this bargaining unit. The City Council has the authority to approve any changes within the position budget, which includes changing titles, salary schedules or creating new positions. The positions listed are part of the position budget. The City also employs contract employees that may be reflected on a department’s organization chart and not in the position budget. POSITION BUDGET J-5 City of South San Francisco FY19-21 Proposed Biennial Operating Budget POSITION BUDGET BY JOB CODE Status Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Elected E110 Elected City Council Member 5.00 5.00 5.00 0.00 Elected E105 Elected City Treasurer 1.00 1.00 1.00 0.00 Elected E100 Elected City Clerk 1.00 1.00 1.00 0.00 SUBTOTAL - Elected 7.00 7.00 7.00 0.00 Full Time A120 Assistant Electrical Technician 1.00 1.00 1.00 0.00 Full Time A135 Building Inspector 3.00 3.00 3.00 0.00 Full Time A140 Building Maintenance Custodian I/II 5.00 5.00 5.00 0.00 Full Time A145 Code Enforcement Officer 3.00 3.00 3.00 0.00 Full Time A150 Communications Dispatcher 13.00 13.00 13.00 0.00 Full Time A160 Electrical Technician 1.00 1.00 1.00 0.00 Full Time A168 Sr Engineering Technician 1.00 1.00 1.00 0.00 Full Time A170 Equipment Mechanic 3.00 3.00 3.00 0.00 Full Time A175 Equipment Operator 1.00 1.00 1.00 0.00 Full Time A190 Lead Building Maintenance Custodian 2.00 2.00 2.00 0.00 Full Time A195 Lead Parks Maintenance Worker 2.00 2.00 2.00 0.00 Full Time A200 Lead Public Works Maintenance Worker 4.00 4.00 4.00 0.00 Full Time A210 Librarian I 1.00 1.00 1.00 0.00 Full Time A215 Library Assistant II 1.00 1.00 1.00 0.00 Full Time A225 Accounting Assistant II 5.00 5.00 5.00 0.00 Full Time A240 Librarian II 6.00 6.00 6.00 0.00 Full Time A245 Parking System Technician 1.00 1.00 1.00 0.00 Full Time A250 Parks Maintenance Worker I/II 13.00 12.00 12.00 -1.00 Full Time A275 Public Works Maintenance Worker 14.00 14.00 14.00 0.00 Full Time A280 Maintenance Craft worker 2.00 2.00 2.00 0.00 Full Time A295 Office Specialist 1.50 1.00 1.00 -0.50 Full Time A310 Public Works Inspector 1.00 1.00 1.00 0.00 Full Time A320 Sr Building Maintenance Custodian 4.00 4.00 4.00 0.00 Full Time A335 Lead Electrical Technician 1.00 1.00 1.00 0.00 Full Time A345 Lead Equipment Mechanic 1.00 1.00 1.00 0.00 Full Time A350 Senior Parks Maintenance Worker 4.00 4.00 4.00 0.00 Full Time A360 Sr Public Works Maintenance Worker 3.00 3.00 3.00 0.00 Full Time A365 Supervising Dispatcher 2.00 2.00 2.00 0.00 Full Time A370 Sweeper Operator 2.00 2.00 2.00 0.00 Full Time A375 Tree Trimmer 2.00 2.00 2.00 0.00 Full Time A400 Senior Building Inspector 2.00 2.00 2.00 0.00 Full Time A445 Literacy Services Coordinator 3.00 3.00 3.00 0.00 Full Time A460 Permit Technician 1.00 1.00 1.00 0.00 Full Time A462 Planning Technician 1.00 1.00 1.00 0.00 Full Time A465 Building Maintenance Crafts worker 2.00 2.00 2.00 0.00 Full Time A495 Preschool Teacher I 4.00 4.00 4.00 0.00 Full Time A500 Sr Electrical Technician 1.00 1.00 1.00 0.00 Full Time A505 Groundsperson 2.00 2.00 2.00 0.00 Full Time A670 Supervising Library Assistant 2.00 2.00 2.00 0.00 Full Time A680 Preschool Teacher II 4.00 4.00 4.00 0.00 Full Time A690 Building Plan Reviewer 1.00 1.00 1.00 0.00 Full Time A700 Senior Permit Technician 1.00 1.00 1.00 0.00 POSITION BUDGET J-6 City of South San Francisco FY19-21 Proposed Biennial Operating Budget Status Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time AXXX Arborist Technician 0.00 1.00 1.00 1.00 Full Time B100 Fire Captain 15.00 15.00 15.00 0.00 Full Time B120 Fire Apparatus Engineer 15.00 15.00 15.00 0.00 Full Time B130 Paramedic Firefighter 39.00 39.00 39.00 0.00 Full Time B195 Safety Inspector II**3.00 3.00 2.00 0.00 Full Time B200 Safety Inspector I 1.00 1.00 1.00 0.00 Full Time C100 Police Corporal 14.00 14.00 14.00 0.00 Full Time C105 Police Records Specialist 4.00 4.00 4.00 0.00 Full Time C110 Police Property/ Evidence Specialist 1.00 1.00 1.00 0.00 Full Time C115 Police Officer 48.00 48.00 48.00 0.00 Full Time C125 Police Service Technician 4.00 4.00 4.00 0.00 Full Time C165 Police Sergeant 13.00 13.00 13.00 0.00 Full Time C175 Parking Enforcement Officer 3.00 3.00 3.00 0.00 Full Time C200 Supervising Police Records Specialist 1.00 1.00 1.00 0.00 Full Time C210 Crime Analyst 1.00 1.00 1.00 0.00 Full Time C220 Police Media Technician 1.00 1.00 1.00 0.00 Full Time D105 Plant Electrician I 1.00 1.00 1.00 0.00 Full Time D120 Laboratory Chemist 2.00 2.00 2.00 0.00 Full Time D125 Plant Utility Worker 2.00 2.00 2.00 0.00 Full Time D130 Plant Mechanic I 2.00 2.00 2.00 0.00 Full Time D135 Plant Mechanic II 4.00 4.00 4.00 0.00 Full Time D140 Plant Electrician II 2.00 2.00 2.00 0.00 Full Time D145 Plant Operator I 2.00 2.00 2.00 0.00 Full Time D155 Environmental Compliance Inspector II 3.00 3.00 3.00 0.00 Full Time D160 Sr Environmental Compliance Inspector 1.00 1.00 1.00 0.00 Full Time D170 Sr Laboratory Chemist 1.00 1.00 1.00 0.00 Full Time D180 Lead Plant Mechanic 1.00 1.00 1.00 0.00 Full Time D190 Lead Plant Operator 4.00 4.00 4.00 0.00 Full Time D200 Plant Operator III 8.00 8.00 8.00 0.00 Full Time D220 Plant Mechanic, Apprentice 1.00 1.00 1.00 0.00 Full Time M110 Deputy Fire Chief 1.00 1.00 1.00 0.00 Full Time M115 Associate Civil Engineer 2.00 2.00 2.00 0.00 Full Time M125 Associate Planner 2.00 2.00 2.00 0.00 Full Time M145 ECD Deputy Dir/ Manager of ECD & Housing 1.00 1.00 1.00 0.00 Full Time M155 Chief Planner 1.00 1.00 1.00 0.00 Full Time M185 Economic Development Coordinator 3.00 3.00 3.00 0.00 Full Time M205 Fire Battalion Chief (40 Hours)2.00 2.00 2.00 0.00 Full Time M210 Chief Building Official 1.00 1.00 1.00 0.00 Full Time M215 Assistant Building Official 1.00 1.00 1.00 0.00 Full Time M220 Laboratory Supervisor 1.00 1.00 1.00 0.00 Full Time M235 Library Program Manager 4.00 4.00 4.00 0.00 Full Time M255 Parks & Recreation Supervisor 3.00 3.00 3.00 0.00 Full Time M270 Human Resources Analyst II 3.00 3.00 3.00 0.00 Full Time M275 Police Lieutenant 4.00 4.00 4.00 0.00 Full Time M280 Police Captain 3.00 3.00 3.00 0.00 Full Time M285 Police Records & Comm. Manager 1.00 1.00 1.00 0.00 Full Time M295 Rec & Comm Svcs Supervisor 5.00 5.00 5.00 0.00 Full Time M335 Senior Planner 2.00 3.00 3.00 1.00 Full Time M340 Sr Civil Engineer 2.00 2.00 2.00 0.00 POSITION BUDGET J-7 City of South San Francisco FY19-21 Proposed Biennial Operating Budget Status Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time M355 Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M390 Fire Battalion Chief (56 Hours)3.00 3.00 3.00 0.00 Full Time M410 Fire Marshal 1.00 1.00 1.00 0.00 Full Time M450 Environmental Compliance Supervisor 1.00 1.00 1.00 0.00 Full Time M465 Assistant Plant Superintendent 1.00 1.00 1.00 0.00 Full Time M530 Rec & Comm Svcs Coordinator 11.00 15.00 15.00 4.00 Full Time M560 Management Analyst II 7.00 7.00 7.00 0.00 Full Time M570 Management Analyst I 2.00 2.00 2.00 0.00 Full Time M590 Principal Planner 1.00 1.00 1.00 0.00 Full Time M610 Financial Analyst II 2.00 2.00 2.00 0.00 Full Time M620 Accountant II 1.00 1.00 1.00 0.00 Full Time M625 Senior Accountant 1.00 1.00 1.00 0.00 Full Time M640 Assistant Library Director 1.00 1.00 1.00 0.00 Full Time M650 Information Systems Administrator 2.00 2.00 2.00 0.00 Full Time M725 Community Development Coordinator 1.00 1.00 1.00 0.00 Full Time M745 WQCP Maintenance Supervisor 1.00 1.00 1.00 0.00 Full Time M750 Program Manager 5.00 5.00 5.00 0.00 Full Time M760 Principal Engineer 1.00 1.00 1.00 0.00 Full Time M770 Financial Services Manager 2.00 1.00 1.00 -1.00 Full Time M775 Human Resources Manager 1.00 1.00 1.00 0.00 Full Time M780 Emergency and Safety Manager 1.00 1.00 1.00 0.00 Full Time M785 Payroll Administrator 1.00 1.00 1.00 0.00 Full Time M790 Senior Information Systems Administrator 1.00 1.00 1.00 0.00 Full Time M795 Business Services Manager 2.00 1.00 1.00 -1.00 Full Time M800 Assistant Recreation Supervisor 1.00 1.00 1.00 0.00 Full Time M815 Landscape Architect 1.00 1.00 1.00 0.00 Full Time M820 Deputy Public Works Director 1.00 1.00 1.00 0.00 Full Time MXX1 Assistant City Clerk 0.00 1.00 1.00 1.00 Full Time MXX3 Deputy Finance Director 0.00 1.00 1.00 1.00 Full Time MXX5 Deputy Fire Marshal 0.00 0.00 1.00 0.00 Full Time N100 Assistant City Manager 1.00 1.00 1.00 0.00 Full Time N110 Library Director 1.00 1.00 1.00 0.00 Full Time N115 City Manager 1.00 1.00 1.00 0.00 Full Time N130 Director of Human Resources 1.00 1.00 1.00 0.00 Full Time N140 Director of ECD 1.00 1.00 1.00 0.00 Full Time N145 Director of Finance 1.00 1.00 1.00 0.00 Full Time N150 Fire Chief 1.00 1.00 1.00 0.00 Full Time N155 Police Chief 1.00 1.00 1.00 0.00 Full Time N160 Director Of Public Works/City Eng.1.00 1.00 1.00 0.00 Full Time N165 Information Technology Director 1.00 1.00 1.00 0.00 Full Time N175 Director Of Parks & Recreation 1.00 1.00 1.00 0.00 Full Time N180 Assistant to the City Manager 1.00 1.00 1.00 0.00 Full Time N190 Communications Director 1.00 1.00 1.00 0.00 Full Time O265 Human Resources Technician 2.00 2.00 2.00 0.00 Full Time O310 Administrative Assistant II 12.00 12.00 12.00 0.00 Full Time O315 Administrative Assistant I 10.00 10.00 10.00 0.00 Full Time O320 Deputy City Clerk 1.00 1.00 1.00 0.00 POSITION BUDGET J-8 City of South San Francisco FY19-21 Proposed Biennial Operating Budget Status Job Code Position Title 2018-19 Amended 2019-20 Proposed 2020-21 Plan Change of 2019-20 from 2018-19 Full Time O340 Sr Administrative Assistant 2.00 2.00 2.00 0.00 Full Time O415 City Clerk Records Technician 2.00 2.00 2.00 0.00 Full Time O525 Computer Services Technician 1.00 1.00 1.00 0.00 Full Time O530 Senior Computer Services Technician 1.00 1.00 1.00 0.00 SUBTOTAL - Full Time 464.50 469.00 469.00 4.50 PT Regular A215 Library Assistant II 2.40 2.40 2.40 0.00 PT Regular A610 Recreation Leader II 1.25 1.06 1.06 -0.19 PT Regular A620 Recreation Leader III 1.82 0.51 0.51 -1.31 PT Regular A630 Recreation Leader IV 0.00 0.75 0.75 0.75 PT Regular A640 Community Services Site Coordinator 0.80 0.05 0.05 -0.75 PT Regular A650 Cultural Arts Specialist 0.50 0.50 0.50 0.00 SUBTOTAL - PT Regular 6.77 5.27 5.27 -1.50 Hourly X125 Police Service Technician 2.00 2.00 2.00 0.00 Hourly X181 Safety Inspector 0.25 0.00 0.00 -0.25 Hourly X185 Hourly, Building Maintenance Custodian 2.08 2.46 2.46 0.38 Hourly X190 Police Property/ Evidence Assistant 0.48 0.48 0.48 0.00 Hourly X193 Police Court Liaison 0.48 0.48 0.48 0.00 Hourly X210 Librarian I 1.26 1.26 1.26 0.00 Hourly X220 Library Assistant I 3.20 3.21 3.21 0.00 Hourly X235 Library Clerk 2.20 2.20 2.20 0.00 Hourly X250 Library Page 6.31 6.31 6.31 0.00 Hourly X280 Miscellaneous Hourly-Rehab Specialist/ Research Assistant 0.40 0.40 0.40 0.00 Hourly X281 Emergency Medical Technician 4.20 4.20 4.20 0.00 Hourly X300 Hourly, Park Maintenance Worker 1.62 1.36 1.36 -0.26 Hourly X325 Police Reserve Officer 1.31 1.31 1.31 0.00 Hourly X350 Hourly, Recreation Instructor 6.16 6.63 6.63 0.47 Hourly X360 Hourly, Recreation Leader I 1.75 1.75 1.75 0.00 Hourly X365 Hourly, Recreation Leader II 12.54 12.54 12.54 0.00 Hourly X370 Hourly, Recreation Leader III/Courier 34.14 38.51 38.51 4.37 Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 4.73 0.00 Hourly X415 Office Specialist 0.50 0.50 0.50 0.00 Hourly X440 Office Assistant 0.93 1.31 1.31 0.38 Hourly X445 Communications Dispatcher 0.60 0.60 0.60 0.00 Hourly X540 Fire Courier 0.48 0.48 0.48 0.00 Hourly X545 Laboratory Chemist 0.50 0.50 0.50 0.00 Hourly X555 Hourly, Van Driver 1.00 1.00 1.00 0.00 Hourly X655 Literacy Services Asst. Coordinator.0.44 0.44 0.44 0.00 Hourly X665 Literacy Services Asst. I 1.95 1.57 1.57 -0.38 Hourly X670 Librarian II 0.80 0.80 0.80 -0.38 SUBTOTAL - Hourly 92.31 97.02 97.02 4.72 TOTAL FTE COUNT - CITY OF SOUTH SAN FRANCISCO 570.58 578.29 578.29 7.72 MISCELLANEOUS SECTION K-1 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget MISCELLANEOUS SECTION MISCELLANEOUS SECTION K-2 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget MASTER FEE SCHEDULE CHANGES The Fees for Services section of the Master Fee Schedule is brought to the City Council for approval annually along with the proposed operating budget. These fees are charges for direct City services, and can be approved via a resolution by Council, as opposed to other fees which may have public notice requirements and/or require public approval. Fees for services are collected for planning, building, and fire code inspections; recreation classes, facility rentals, and other City services. The current Master Fee schedule may be accessed on the City of South San Francisco’s website: http://www.ssf.net/departments/finance/financial-reports/master- fees-and-special-charges MISCELLANEOUS SECTION K-3 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget FINANCIAL POLICIES The City of South San Francisco’s budget and financial policies are the basic guidelines for management of the City’s fiscal operations. These fiscal policies are established through Municipal Code, Administrative Instructions, and a Reserves Policy that incorporates best practices from the Government Finance Officers’ Association (GFOA) and ensures consistency with other California cities. MUNICIPAL CODE Title 4 REVENUE AND FINANCE Chapter 4.04 PURCHASING SYSTEM Chapter 4.08 GAS TAX STREET IMPROVEMENT FUND Chapter 4.12 TRANSFER OF CITY TAX FUNCTIONS TO COUNTY Chapter 4.16 SALES AND USE TAX Chapter 4.20 TRANSIENT OCCUPANCY TAX Chapter 4.22 COMMERCIAL PARKING TAX Chapter 4.24 REAL PROPERTY TRANSFER TAX Chapter 4.28 REVOLVING FUND Chapter 4.32 CLAIMS FOR MONEY, DAMAGES, AND REFUNDS Chapter 4.36 TRANSACTIONS AND USE TAX ADMINISTRATIVE INSTRUCTIONS No. 1 ~ Purchasing Procedures No. 2 ~ Travel and Training Policy and Reimbursement of Expenses No. 4 ~ Budget Transfer Requests No. 5 ~ Budget Amendment Resolutions No. 6 ~ Use of City Credit Cards No. 7 ~ Project Accounting, Reporting, & Claims for Grant Reimbursement No. 8 ~ Delegation of Purchasing Authority RESERVES POLICY The Reserves Policy is designed to provide budget flexibility to the Council for prioritizing street, facility and park infrastructure backlog improvements, to incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities. The GFOA Best Practices Recommendation for General Fund Reserves recommends at least two months of operating revenues be held in reserves to fund the types of contingencies already in the City’s Reserve Policy. The GFOA Reserves Policy also stipulates that adequacy of funds in other Reserves outside of the General Fund should be considered in determining the right level of General Fund Reserves. Given that the City has reserves for equipment replacement, information technology, workers’ compensation, general liability, OPEB, and an infrastructure MISCELLANEOUS SECTION K-4 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget replacement reserve, the City’s Reserve Policy is to have General Fund Reserves equal to at least two months of operating revenues, which is between 15 and 20 percent. RESERVES POLICY The City’s Reserves Policy provides guidance to establish and maintain reserve levels for specific operating funds. GENERAL FUND Reserve for Emergencies Commit two percent of General Fund operating revenues. This would cover one week of operations, and would be used to cover unanticipated costs from catastrophic losses from natural disasters or accidents such as earthquakes, fire, pipeline explosions, or flooding, or other major calamities that require the activation of the Emergency Operations Center. Reserve for Economic Contingencies Commit seven percent of General Fund operating revenues. The reserve would be available to mitigate impact of local fluctuations in revenue due to local economic conditions and business relocations to the City’s budget. Reserve for Future Economic Development Projects The Council designated $3.6 million in funds in January 2003 that had been paid back to the General Fund by the Redevelopment Agency for prior period advances from the City. Those funds are committed for investments in economic development and/or outreach efforts that will result in revenue growth to the General Fund over time. Government Finance Officers Association (GFOA) Best Practices Recommendation The Government Finance Officers Association (GFOA) Best Practices Recommendation for General Fund Reserves states that at a minimum, two months of operating revenues should be held in reserves to fund the types of contingencies already in the City’s Reserves Policy (above). Therefore, the General Fund Unrestricted Reserve will be the difference between 2 months of revenues and the Reserves funded above. Excess Funds Funds in excess of the Reserves Policy above will be deposited in the following reserves that reside outside the General Fund: The Infrastructure and Facilities Replacement Reserve was created to address critical infrastructure replacement and/or deferred facility improvements. The CalPERS Stabilization Reserve was created to address volatility with CalPERS, which the City contracts with for employee pension benefits. MISCELLANEOUS SECTION K-5 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget These funds are still under City Council purview, and could be used for any valid City budgeting purpose. EQUIPMENT REPLACEMENT FUND Vehicle Replacement Reserve A recent analysis of the City’s vehicle fleet indicated that $2.0 million is needed on an annual basis to build up replacement costs for vehicles based on useful life and maintenance costs. Staff recommends that the City maintain at least 75% of the annual replacement costs in reserves to ensure a fully functioning and well-maintained fleet. PARKING DISTRICT FUND Maintenance Reserve The estimated cost to replace the elevators at the Miller Parking Garage is $480,000. Staff recommends that the City maintain that amount in reserves within the Parking District Fund. MISCELLANEOUS SECTION K-6 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget RESOLUTIONS TO THE COUNCIL A resolution to adopt the FY 2019-21 Proposed Biennial Operating Budget, as described in this document, will be presented for Council Approval on June 26, 2019. SOUTH SAN FRANCISCO DEMOGRAPHICS Note: The US Census Bureau is continually releasing additional data from the 2010 US Census. The information contained comes from the US Census Bureau 2010 Census, US Census Bureau 2012 Economic Census, or the California Department of Finance Demographic Research Unit. MISCELLANEOUS SECTION K-7 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Table 19: South San Francisco Demographics Area Population and Population Density Total Population4 67,078 Land Area in Square Miles1 9.14 Population Per Square Mile (Land Area) 7,160 Population Age and Sex Characteristics1 % of Total Population Male 49.4% Female 50.6% Median Age (years) 38.9 Average Household Size 3.01 Average Family Size 3.45 Persons Under 5 Years 6.1% Persons 5 – 19 Years 16.5% Persons 20 – 64 Years 62.5% Persons Age 65+ 14.8% Race Detail1 % of Total Population One Race Alone 93.9% Two or More Races 6.1% White 37.3% Black or African American 2.6% American Indian and Alaska Native 0.6% Asian 36.6% Native Hawaiian and Other Pacific Islander 1.7% Some Other Race 15.1% Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database– Business licenses expiring 12/31/18 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2018 and 2019 MISCELLANEOUS SECTION K-8 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Housing Tenure1 Occupied Housing Units 21,136 Owner-Occupied Housing Units 12,755 Average Household size 3.16 Renter-Occupied Housing Units 8,341 Average Household Size 3.01 Housing Occupancy1 Total Housing Units 22,291 Occupied Housing Units 21,136 Vacant Housing Units 1,155 Median Income Comparison1 2015 Median Household Income 81,439 2014 Median Household Income 78,101 Top 10 Employers in South San Francisco3 GENENTECH, INC COSTCO WHOLESALE GOODWILL INDUSTRIES OF SF LIFE TECHNOLOGIES CORPORATION AMGEN SAN FRANCISCO LLC SUCCESSFACTORS, INC SBM SITE SERVICES, LLC ZS ASSOCIATES, INC TOBI.COM, LLC HOLIDAY INN Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database – Business licenses expiring 12/31/18 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2018 and 2019 MISCELLANEOUS SECTION K-9 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget CLASS OF WORKER1 Private wage and salary workers 80.7% Government workers 14.5% Self-employed in own not incorporated business workers 4.8% Unpaid family workers 0.1% OCCUPATION1 Management, business, science, and arts occupations 34.4% Service occupations 20.5% Sales and office occupations 26.9% Natural resources, construction, and maintenance occupations 6.2% Production, transportation, and material moving occupations 12.0% MEANS OF TRANSPORTATION TO WORK1 Car, truck, or van, drove alone 69.7% Car, truck, or van, carpooled 12.8% Public transportation (excluding taxicab) 11.2% Walked 2.3% Other means 1.7% Worked at home 2.2% INDUSTRY1 Agriculture, forestry, fishing & hunting, and mining 0.2% Construction 4.9% Manufacturing 7.2% Wholesale trade 3.3% Retail trade 11.0% Transportation and warehousing, and utilities 8.2% Information 2.1% Finance & insurance, & real estate & rental & leasing 7.5% Professional, scientific, mng, admin. & waste mng. services 12.9% Educational services, and health care and social assistance 21.0% Arts, entertainment, recreation, accommodation & food services 11.2% Other services, except public administration 5.9% Public administration 4.6% Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database– Business licenses expiring 12/31/18 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2018 and 2019 MISCELLANEOUS SECTION K-10 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Economy-Wide Key Statistics2 Industry Description Number of Employer Establishments Employer Sales, Shipments, Receipts, Revenue, or business done ($1,000) Annual Payroll ($1,000) Number of paid employees for pay period Utilities 1 Q D a Manufacturing 111 D 1,501,643 10,909 Wholesale trade 330 4,819,034 441,489 5,622 Retail trade 187 1,133,417 96,769 3,063 Transportation and warehousing (104) 278 1,512,144 288,173 5,778 Information 28 N 511,366 3,439 Finance and insurance 60 N 22,022 461 Real estate and rental and leasing 76 132,081 27,104 666 Professional, scientific, & tech. services 191 1,235,712 693,105 4,329 Admin, support, waste mngmt. & remed. svcs 126 401,999 174,045 5,143 Educational services 12 25,376 21,225 224 Health care and social assistance 186 402,443 212,880 3,052 Arts, entertainment, and recreation 19 18,511 5,629 231 Accommodation and food services 204 316,221 82,263 3,673 Other services (except public administration) 123 150,164 50,458 1,401 a 0 to 19 employees (104) Railroad transportation and U.S. Postal Service are out of scope for the 2012 Economic Census D Withheld to avoid disclosing data for individual companies; data are included in higher level totals N Not available or not comparable Q Revenue not collected at this level of detail for multi-establishment firms Sources: 1United States Census Bureau: 2011-2015 American Community Survey 5-Year Estimates 2 United States Census Bureau: 2012 Economic Census, 2012 Economic Census of Island Areas, and 2012 Non- employer Statistics. 3 City of South San Francisco: Business License Database– Business licenses expiring 12/31/18 4 California Department of Finance Population Estimates for Cities, Counties, and the State — January 1, 2018 and 2019 MISCELLANEOUS SECTION K-11 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget GLOSSARY Amended Budget – The increase or decrease of the amount budgeted for program or account code. Appropriations – The amount of money designated for specific purposes and approved by the City Council. ARC – Annual Required Contribution; this is the annual amount needed to save to pay for retiree benefits, usually pensions or health care. Budget – The plan of expenditures and revenues for a specific period. Budget deficit – The gap between revenue and expenditures; when there is a budget deficit, the expenditures are more than the revenues. CalPERS – The California Public Employees’ Retirement System; the City provides contributions to CalPERS for employee defined benefit pension. CalPERS provides an annual actuarial valuation with the pension contribution rates for the next fiscal year, which factors in various actuarial assumptions for mortality, the City the required contribution based on age, number of employees, and return on investment. Capital Expenditures – Expenditures that are used to improve the infrastructure of the City. Capital Outlay – One time expenditures for the purchase of furniture, equipment or vehicles. CIP – Capital Improvement Program is used for City infrastructure improvement projects. The CIP appropriations are approved by the City Council in a separate document. CDBG – Community Development Block Grant is a grant that is provided by the US Department of Housing and Urban Development (HUD). The money is used to support programs ranging from home improvements and commercial building improvements to grants to local nonprofit agencies. Equipment Replacement – An internal service fund that is used to set aside money for future equipment purchases; expenditures are charged to the department and the funds are recorded in the equipment replacement fund. FICA – Federal Insurance Contributions Act; this is the tax that employers must pay as a percent of each employee’s salary; Employees also contribute to the same percent, 6.2% for Social security and 1.45% for Medicare. FY – Also known as fiscal year; the year used for accounting purposes that begins July 1 and ends June 30. MISCELLANEOUS SECTION K-12 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Funds – Different accounts that are used to separate expenses and revenues used for specific purposes. FTE – Full-Time Equivalent; Some positions are part-time and are budgeted based on hours and are converted to the full-time equivalent of a position; one full-time equivalent equals 2080 hours of work a year; a full-time equivalent fire fighter/paramedic will work 2912 hours in one year. GASB 45 – An accounting statement issued by the Governmental Accounting Standard Board (GASB) with guidelines on how to and when to account for expenditures and liabilities relating to other post-employment benefits (OPEB). GASB 54 – An accounting statement issued by the Governmental Accounting Standard Board (GASB) with guidelines on fund balance reporting and classification of Governmental Funds. General Fund – The main governmental operating fund for the City; the General Fund is the largest of the City funds and the majority of government type activities are in the General Fund. Interdepartmental Charges – Expenditures that are charged to departments to support the citywide operations; charges may include IT, phone service and vehicle repair. MMP – Minor Maintenance Improvement Projects is the classification for projects that do not meet the criteria of a CIP. Modified Accrual Basis – The basis for budgeting and accounting in governmental funds where revenues are recognized as they are measurable and available, i.e. when the invoice for payment is issued; the expenditures are recognized as they occur and not as the check clears. Operating Budget – The budget that is used to plan for City operational expenditures and revenues for each fiscal year. OPEB – Other Post-Employment Benefits; these are costs related to medical benefits for qualified employees who have retired from the City. Projected – The projected amount of expenditures or revenues for the City before the close of the fiscal year and an audit of expenses and revenues is conducted. Proposed – The budgeted revenues and expenditures that are presented to City Council for their approval; after the City Council approves the budget it then becomes adopted. Proprietary Funds – Funds that receive the majority of their revenues through user-charges and not through taxes like many other funds. Proprietary funds are considered business type funds because of the nature of the activity that takes place within the fund. For example, the Sewer MISCELLANEOUS SECTION K-13 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget Enterprise Fund is used to operate the Water Quality Control Plant, which is paid for by user- charges. Quimby Act – The 1975 act passed by the California State Legislature that authorizes local governments (California Government Code §66477) to require developers to set aside land, donate or pay fees for park improvements. Resolution – The legal document that is approved or rejected by the City Council for specific action regarding City government; A resolution is often prepared in conjunction with a staff report which is presented to the City Council for a vote. Reserves – Money that is set aside for emergencies and future expenditures; The City Council approves a Reserve Policy for the General Fund, Parking District Fund and Equipment Replacement Fund. Staff Report – The memorandum that is presented to City Council for approval where needed. Tax Increment – The difference between the baseline property tax of the Redevelopment Agency project area, at the time of the project area inception, and any annual increases to property tax as calculated on changes to assessed values; tax increment revenue was formally allocated to the RDA, but are now redistributed to local taxing entities due to the dissolution of Redevelopment Agencies. MISCELLANEOUS SECTION K-14 City of South San Francisco FY 19-21 Proposed Biennial Operating Budget This page intentionally left blank. FY 2019-21 Operating Budget City of South San FranciscoCity Council June 26, 20191 Changes to Budget +$313k•1 FTE Sr. Planner – ½ year +92,026•QAF Fire Department  +$99,000•Remove lease payments Fire Department             ‐$166,000•Library collection budget +$2,000•Police and Fire salary increase per MOU +$286,0002 Operating Funds Revenue3Excludes Successor Agency, Funds for which the City acts as trustee, CIP,  transfers in and Internal Service FundsTaxes57.1%Franchise Fees2.5%Licenses & Permits7.3%Fines & Forfeitures0.4%Intergovermental3.2%Charges for Services25.7%Use of Money & Property3.5%Other Revenues0.3% Operating Funds Expenditure4Excludes Successor Agency, Funds for which the City acts as trustee, CIP, transfers out and Internal Service FundsPayroll69.7%Supplies & Services19.7%Debt Service3.8%Interdepartmental Charges6.8% Adopted General Fund Summary (000s)5FY18‐19 FY19‐20 Increase/(Decrease)Revenues*$105,390 $112,621 $ 7,231Expenditures$105,167 $110,610 $ 5,443Surplus/(Deficit)$       223 $ 2,103 $ 1,880Net Transfers In/Out $   1,282 $        308 ($ 974)Reserves Contribution$      0 ($       511)Est. Balance toInf. Reserve$  0 $    1,808*Excludes Transfers In and Transfers Out General Fund Revenues6Property Taxes30%ERAF Refund from County3%Sales Tax16%Transient Occupancy Tax15%Business License1%Commercial Parking Tax3%Franchise Fees4%Building and Fire Permits11%Revenue from Other Agencies1%Charges for Services8%Administrative Charges1%Fines 1%Interest & Rent5%Transfers In1% General Fund Salary and Benefits7Salaries60%CalPERS24%Benefits16% General Fund Salary and Benefits (000s)8FY18‐19 FY19‐20 Increase/(Decrease)% Increase/(Decrease)Salaries $49,221 $51,398 $2,177 4.4%CalPERS $17,853 $21,218 $3,365 18.8%OtherBenefits$13,469 $13,481 ($     12) (0.01%)Total $80,543 $86,097 $5,554 6.8%Excludes Successor Agency, Funds for which the City acts as trustee, CIP,  transfers in and Internal Service Funds General Fund Expenditure by Department9City Clerk1%City Attorney1%City Manager2%Finance3%Non‐Departmental1%Human Resources2%Economic & Community Development9%Fire27%Police28%Public Works5%Library6%Parks & Recreation16%Transfers Out1% Department Requests $2.9M10 ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000City Clerk CityAttorneyCityManagerFinance HumanResourcesECD Fire Police PublicWorksLibrary IT Parks &RecreationDepartment Budget RequestsOn‐GoingLimitedOne‐Time Measure W -City (000s)Fund FY18‐19 FY19‐20 Increase/(Decrease)Measure W $12,158 $12,370 $21211 Other Funds Revenues (000s)Fund FY18‐19 FY19‐20 Increase/(Decrease)Gas Tax $1,458 $1,712 $254SB1 $1,110 $1,186 $  76Measure A $1,469 $1,498 $  29SMC – Measure W $0 $    300 $30012 Major Proprietary Funds (000s)Fund FY18‐19 FY19‐20 Increase/(Decrease)Sewer* $29,903 $30,561 $658Storm Water $ 1,335 $ 1,335 $0Parking District**$     905 $    905 $013**Parking Place Commission to consider rate increases in FY19‐20*Revenues exclude CIP funding sources Reserves (in millions)14ReserveDescriptionFY2016‐17 ActualFY2017‐18ActualFY2018‐19ProjectedFY2019‐20ProjectedGeneral  $19.7 $22.0 $22.0 $22.5CalPERS $4.5 $5.5 $5.5 $5.5InfrastructureCaltrain Station $8.7 $8.7 $6.3 $4.1Other CIP Projects $4.8 $2.8 $3.7 $0Undesignated $0.3 $10.0 $11.4 $13.2Total $38.0 $49.0 $48.9 $45.3 Questions/Discussion15 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-420 Agenda Date:6/26/2019 Version:1 Item #:12a. Resolution approving the Fiscal Years 2019-21 Biennial Operating Budget for the City of South San Francisco, and approving the Gann Appropriations limit. WHEREAS,the City of South San Francisco’s Fiscal Year (FY)2019-20 Proposed Operating Budget is attached to the staff report and incorporated herein; and WHEREAS,the City of South San Francisco’s (“City”)Operating Budget shall hereafter be referred to collectively as the “Operating Budget” for purposes of adopting this Resolution. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco (“City Council”)that the Fiscal Years 2019-20 Operating Budget is hereby approved,and hereby appropriates the funds set forth for FY 2019-20. BE IT FURTHER RESOLVED that consistent with the limitations set forth herein,any and all expenditures for agreements relating to either the programs or materials contained in the FY 2019-20 Operating Budget in their entirety,or the Capital Budget for construction projects not to exceed $75,000,may be expended or entered into under authority of or by the City Manager are hereby authorized and the payments therefore may be made by the Director of Finance. BE IT FURTHER RESOLVED that monies received during FY 2019-20 and included herein as a consequence of a grant award approved by the City Council are hereby appropriated for the purposes for which the grant has been approved.Such appropriation includes authorization for the City Manager to expend such monies and for the Finance Director to make payments therefore in accordance with the terms and conditions and for the purpose of the grant. BE IT FURTHER RESOLVED that the Director of Finance is hereby granted the authority to increase budgeted revenues and budgeted expenses in departments specifically for development related expenses such as expedited plan checks,legal reviews,traffic studies,environmental review,geotechnical studies,etc.,where the developers pay in advance for expenses that the City contracts out for.In those cases,the Director of Finance, upon receiving those deposits or payments,will increase the budget for revenues and expenses in the appropriate departments where those expenses will take place by a corresponding amount.Said transactions will have no net impact on Reserves,as revenue will offset expenses and any agreements for development related transactions may be expended or entered into under authority of or by the City Manager and the payments therefore may be made by the Director of Finance. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to increase budgeted revenues and expenses in departments for transactions that have a net zero impact such as donations and pass-through City of South San Francisco Printed on 6/28/2019Page 1 of 3 powered by Legistar™ File #:19-420 Agenda Date:6/26/2019 Version:1 Item #:12a. transactions. Said transactions will have no net impact on Reserves, as revenue will offset expenses. BE IT FURTHER RESOLVED that the Operating Budget is hereby officially adopted: •By department by fund for General Fund operating budget appropriations; and •By fund for other operating budget appropriations. BE IT FURTHER RESOLVED that the Gann Appropriations Limit enclosed in the budget pages that follow is approved,and that the Director of Finance may make minor adjustments or corrections to this Gann Limit Schedule if needed to comply with audit requirements. BE IT FURTHER RESOLVED that the Reserves Policy, enclosed in the budget pages that follow, is approved. BE IT FURTHER RESOLVED that the City Manager may authorize the Director of Finance to transfer budgets during the year in accordance with generally accepted accounting principles between the following budget categories provided the overall appropriation by funding source is not increased without City Council approval: ·Departments within the same fund; and ·Capital projects with the same funding source or type; and ·Operating and capital budgets for the same department if funded by the same funding source or type. BE IT FURTHER RESOLVED that fund balance and reserve categories in this document are designed for decision-making and informational purposes only for the City Council,and are not intended to replace the reserve classifications supplied by the Governmental Accounting Standards Board (GASB)Statement 54 for governmental funds. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to use professional judgment to make corrections to the adopted budget schedules if any related numbers represented on one budget schedule herein do not match the corresponding number as represented in another budget schedule herein. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover any outstanding encumbrances from FY 2018-19 into FY 2019-20 where sufficient budget savings otherwise allow the rollover. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover unencumbered appropriations from grants received in FY 2018-19 or prior years,if so allowed under the terms of the grant. BE IT FURTHER RESOLVED that the staffing levels for each department,as detailed in the FY 2019-20 Operating Budget are hereby approved. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to carry forward unspent FY 2018-19 unencumbered non-recurring project budgets in the Operating Budget,such as litigation projects. BE IT FURTHER RESOLVED that the City Council delegates appropriation authority to the Community Outreach Standing Committee of the City Council of current Community Outreach Program assets and future City of South San Francisco Printed on 6/28/2019Page 2 of 3 powered by Legistar™ File #:19-420 Agenda Date:6/26/2019 Version:1 Item #:12a. Outreach Standing Committee of the City Council of current Community Outreach Program assets and future donations for expenditures consistent with program goals and objectives. ***** City of South San Francisco Printed on 6/28/2019Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-542 Agenda Date:6/26/2019 Version:1 Item #:13. Report regarding a resolution approving interim spending authority for the first 90 days of Fiscal Year 2019-20. (Justin Lovell, Financial Services Manager) It is recommended that the City Council of the City of South San Francisco adopt a resolution providing interim spending authority for the first 90 days of the Fiscal Year,in the event the proposed Fiscal Year 2019-20 operating budget is not approved on June 26, 2019. BACKGROUND/DISCUSSION The City’s authority to expend funds,granted under prior budget resolutions,expires on June 30,2019.A resolution must be passed to allow for continued operations until the budget is adopted,in the event that the budget is not adopted on June 26, 2019. The proposed resolution allows the Fiscal Year 2018-19 operating budget to be continued for a period of 90 days for staffing and appropriations, which would be prorated accordingly. CONCLUSION Adopting this resolution allows the City to continue operation in a fiscally sound manner until a final budget is passed. City of South San Francisco Printed on 8/23/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-543 Agenda Date:6/26/2019 Version:1 Item #:13a. Resolution approving interim spending authority for the first 90 days of Fiscal Year 2019-20. WHEREAS,the City’s authority to expend funds granted under prior budget resolutions,expires June 30,2019; and WHEREAS,a resolution must be passed to allow for continued operations until the budget is adopted,in the event that the budget is not adopted June 26, 2019; and WHEREAS,the proposed resolution allows the Fiscal Year 2018-19 operating budget to be continued for a period of 90 days into Fiscal Year 2019-20 for staffing and appropriations,which would be prorated accordingly. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco does hereby approve interim spending for the first 90 days of the Fiscal Year in the event the Fiscal Year 2019-20 operating budget is not approved on June 26, 2019. ***** City of South San Francisco Printed on 8/23/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-550 Agenda Date:6/26/2019 Version:1 Item #:14. Report regarding a resolution approving interim funding for the first 90 days of Fiscal Year 2019-20 for the South San Francisco Conference Center Authority.(Dean Grubl,Executive Director,South San Francisco Conference Center) RECOMMENDATION It is recommended that the City Council of the City of South San Francisco adopt a resolution authorizing interim spending authority for the first 90 days of Fiscal Year (FY)2019-20 for the South San Francisco Conference Center Authority. BACKGROUND/DISCUSSION To enable the continued operation of the South San Francisco Conference Center Authority (“Conference Center”)while the FY 2019-20 budget is finalized,it is recommended that the City Council adopt a resolution authorizing interim spending authority for FY 2019-20 for 90 days through September 26,2019.The interim funding appropriation is one fourth of the approved FY 2018-19 budget.This interim authority will only be necessary if the Conference Center and City Council do not approve the Conference Center’s FY 2019-20 budget prior to June 30, 2019. The Conference Center met on June 3, 2019 to consider the FY 2019-20 budget. CONCLUSION Interim funding ensures continued operation of the South San Francisco Conference Center Authority in a fiscally sound manner. City of South San Francisco Printed on 8/23/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-551 Agenda Date:6/26/2019 Version:1 Item #:14a. Resolution approving interim funding for the first 90 days of Fiscal Year 2019-20 for the South San Francisco Conference Center Authority. WHEREAS,estimates of revenues from all sources and estimates of expenditures required for the proper conduct of activities of the South San Francisco Conference Center Authority (“Conference Center”)for Fiscal Year 2019-20 are being prepared; and WHEREAS, fiscal conditions may require additional time for development of budget priorities; and WHEREAS,it is the intention of the City Council to grant interim spending authority to allow for the continued orderly operation of the South San Francisco Conference Center Authority for a period of ninety (90)days from July 1, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that: 1.Interim spending authority is hereby granted for a period of ninety (90)days from July 1,2018,through September 26, 2019, to allow for the continuation of operations and projects of the Conference Center. 2.All amounts necessary for the continued operation of the Conference Center for the ninety (90)day period set forth in Paragraph 1 are hereby appropriated for expenditure.Such appropriation shall be based upon the Fiscal Year 2018-19 Operating Budget in a ratio of 365 to 90. 3.All annual contracts,leases and obligations previously entered into and agreed to by the Conference Center may be renewed. The funds necessary to finance such renewals are hereby appropriated. 4.The distribution of the appropriations,transfers and reserves to the various accounts of the Conference Center in accordance with generally accepted accounting practices and consistent with the approved budget is hereby authorized. 5.The rollover of any outstanding encumbrances from Fiscal Year 2018-19 into Fiscal Year 2019-20 is hereby authorized. 6.The rollover of any unencumbered appropriations from Fiscal Year 2018-19 into uncompleted capital improvement projects is hereby authorized. 7.The staffing level for the Conference Center contained within the 2018-19 operating budget is hereby authorized for a period of ninety (90) days. 8.Consistent with the limitations set forth herein,any and all expenditures for,and agreements relating to, the programs and materials described in the budget may be expended or entered into under authority of the Conference Center, are hereby approved and authorized, and payment may be made. City of South San Francisco Printed on 8/23/2019Page 1 of 2 powered by Legistar™ File #:19-551 Agenda Date:6/26/2019 Version:1 Item #:14a. ***** City of South San Francisco Printed on 8/23/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-552 Agenda Date:6/26/2019 Version:1 Item #:15. Report regarding a resolution approving the South San Francisco Conference Center Authority Fiscal Year 2019 -2020 Budget (Dean Grubl, South San Francisco Conference Center Executive Director) RECOMMENDATION It is recommended that the City Council of the City of South San Francisco adopt a resolution approving the South San Francisco Conference Center Authority Fiscal Year 2019-2020 Budget. BACKGROUND/DISCUSSION Refer to attachment. City of South San Francisco Printed on 7/8/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-553 Agenda Date:6/26/2019 Version:1 Item #:15a. Resolution approving the South San Francisco Conference Center Authority Fiscal Year 2019-2020 Budget. WHEREAS, the South San Francisco Municipal Code § 2.78.100 requires that the South San Francisco Conference Center ("Conference Center") budget be approved by the City Council; and WHEREAS,the South San Francisco Conference Center Authority ("Conference Center Authority')conducted a public meeting and reviewed the Fiscal Year 2019-2020 budget ("Budget"); and WHEREAS,the Conference Center Authority found that the 2019-2020 Budget represented the appropriate level of expenditures for Fiscal Year 2019-2020 and recommended that the City Council approve the proposed Budget; and WHEREAS, the City Council concurs with the Conference Center Authority's recommendation. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco ("City Council'') as follows: 1.The Conference Center FY 2019-20 Budget,attached hereto as Exhibit A,showing a total revenue projection of $4,607,138 and a total expenditure request of $3,594,296 is hereby approved. 2. The capital project request of $465,500 included within the Budget is hereby approved. 3. Each budget category listed in Municipal Code § 2.78.106 is funded to the limits specified in the Budget. 4.The funds collected pursuant to Municipal Code §4.20.035 are hereby appropriated to fund the Conference Center Budget. 5.The City Manager and the Finance Director are hereby directed and authorized to make the specified funds available to the Conference Center. 6.Copies of the Conference Center Budget shall be made available for public review and inspection in the Offices of the City Clerk and the Administrative Offices of the Conference Center . ***** City of South San Francisco Printed on 7/8/2019Page 1 of 1 powered by Legistar™ 255 South Airport Boulevard | South San Francisco | California | 94080 t: 650-877-8787 ssfconf.com South San Francisco Conference Center Authority Fiscal Year 2019-2020 Budget As Recommended to the South San Francisco City Council By the South San Francisco Conference Center Authority Board June 26, 2019 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Fiscal Year 2019-2020 Proposed Budget Summary Revenue Projections - All Sources Revenue FY 19-20 FY 18-19 FY 18-19 Center Proposed Budget Year End Approved Budget Conference Center Operations 2,349,878$ 2,365,173$ 2,275,000$ Conference Center Tax 2,191,060$ 2,172,296$ 2,279,518$ Interest Income 66,200$ 72,125$ 35,000$ Total 4,607,138$ 4,609,594$ 4,589,518$ Expenditure Projections - All Sources Revenue FY 19-20 FY 18-19 FY 18-19 Center Proposed Budget Year End Approved Budget Conference Center Operations 3,086,396$ 2,796,258$ 2,913,667$ Debt Service -$ 470,200$ 470,200$ Property Leases/Taxes 507,900$ 490,370$ 495,400$ Total 3,594,296$ 3,756,828$ 3,879,267$ Income Projections - All Sources Revenue FY 19-20 FY 18-19 FY 18-19 Center Proposed Budget Year End Approved Budget Gross Operating Profit 1,012,843$ 852,766$ 710,251$ Depreciation 582,089$ 524,407$ -$ Net Income 430,754$ 328,359$ 710,251$ Unrestricted Fund Balance Ending Unrestricted Fund Balance as of 6/30/2018 3,167,864$ FY18-19 Deposit 650,000$ FY18-19 Interest Income 63,877$ Projected Ending Unrestricted Fund Balance as of 6/30/2019 3,817,864$ FY19-20 Deposit 700,000$ FY19-20 Interest Income 63,877$ Projected Ending Unrestricted Fund Balance as of 6/30/2020 4,517,864$ South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Expenditure FY 19-20 FY 18-19 FY 18-19 Proposed Budget Year End Approved Budget Administrative & General Bank Charges/Bad Debt 110,000 97,273 95,000 Client Services Expenses 35,800 27,874 40,100 Debt Services - 470,200 470,200 General Insurance 38,191 37,079 26,700 Office Expenses 24,430 19,344 24,000 Printing & Stationary 1,200 1,341 Property/Taxes/Leases 507,900 490,370 495,400 Salaries & Benefits 1,418,774 1,276,582 1,333,126 Sub-Total: 2,136,295 2,420,064 2,484,526 OPS/Maintenance Services & Supplies Communications 162,856 93,923 100,600 Custodial Services 193,800 174,285 192,000 Event Labor 145,120 138,454 142,100 General Maintenance Supplies 33,400 19,044 35,900 HVAC Services 31,420 12,066 18,600 Kitchen Services 16,900 15,295 20,000 Landscaping 15,400 7,837 14,500 Maintenance Services & Repairs 44,440 23,799 33,900 Safety & Security 13,145 7,762 12,500 Security 194,232 174,654 190,517 Utilities 128,600 118,682 118,000 Sub-Total: 979,313 785,803 878,617 Sales & Marketing Services Client Entertainment 20,000 12,771 20,000 Client Gifts 10,000 7,229 15,000 Dues/Memberships 3,500 4,055 5,000 Group Incentive Rentals 5,000 3,980 4,000 Industry Event Registration 5,000 953 5,000 Marketing 232,588 185,343 229,890 Public Relations 30,000 125,778 52,000 Tradeshows 23,000 15,041 15,000 Travel Expenses 37,900 23,335 27,000 Sub-Total:366,988 378,485 372,890 Professional Services & Software Mgmt Professional Services 97,000 150,667 125,880 Software/Systems Management 14,700 10,949 17,354 Sub-Total:111,700 161,617 143,234 Depreciation & Others Depreciation 582,089 524,407 - Other Interest and Trustee Admin Fees Sub-Total: 582,089 524,407 - TOTAL 4,176,385 4,270,376 3,879,267 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget Income 4100 · Rental Income 1,225,000 (96,479) -7%1,321,479 25,000 2%1,200,000 4200 · Event Services - - 0%- (150,000) -100%150,000 4220 · Equipment Rental 173,219 (68,482) -28%241,701 173,219 0%- 4230 · Event Security 15,708 (6,210) -28%21,918 15,708 0%- 4235 · Other Event Services 11,073 (4,344) -28%15,417 11,073 0%- 4200 · Event Services - Other - (20) -100%20 - 0%- Total 4200 · Event Services 200,000 (79,056) -28%279,056 200,000 0%- 4300 · Audio Visual Rev - - 0%- (125,000) -100%125,000 4310 · Audio Visual Rental 275,584 45,123 20%230,462 275,584 0%- 4315 · AV Service Charge 60,629 8,639 17%51,989 60,629 0%- 4320 · A/V Labor Revenue 109,373 70,394 181%38,978 109,373 0%- Total 4300 · Audio Visual Rev 445,586 124,156 39%321,430 445,586 0%- 4400 · Food & Beverage Rev - - 0%- (800,000) -100%800,000 4410 · Food & Beverage Collection 2,379,898 430,001 22%1,949,896 2,379,898 0%- 4415 · Food & Beverage Service Charge 523,577 94,600 22%428,977 523,577 0%- 4420 · Food & Beverage Labor Fee 44,905 (11,988) -21%56,893 44,905 0%- 4425 · Food & Beverage Cash Bar 24,989 5,003 25%19,986 24,989 0%- Total 4400 · Food & Beverage Rev 2,973,369 517,617 21%2,455,752 2,973,369 0%- Total Income 4,843,955 466,238 11%4,377,717 2,568,955 113%2,275,000 Cost of Goods Sold - - 0%- - 0%- 4150 · Room Rental COGS 10,200 6,448 172%3,752 10,200 0%- 4250 · Event Services COGS - - 0%- - 0%- 4250.30 · Cost of Event Security 13,540 (5,355) -28%18,896 13,540 0%- 4250.35 · Cost of Other Event Service 8,966 (1,721) -16%10,687 8,966 0%- 4250 · Event Services COGS - Other - (1,797) -100%1,797 - 0%- Total 4250 · Event Services COGS 32,706 1,326 4%31,380 32,706 0%- 4350 · Audio & Visual COGS - - 0%- - 0%- 4350.10 · Cost of A/V Rental 165,351 27,228 20%138,123 165,351 0%- 4350.15 · Cost of A/V Service Charge 45,471 6,287 16%39,185 45,471 0%- 4350.20 · Cost of A/V Labor 109,373 70,394 181%38,978 109,373 0%- Total 4350 · Audio & Visual COGS 320,195 103,909 48%216,286 320,195 0%- 4450 · Food & Beverage COGS - - 0%- - 0%- 4450.10 · Cost of Food & Beverage 1,659,979 298,751 22%1,361,227 1,659,979 0%- 4450.15 · Cost of Food & Beverage Service Charg 418,862 86,132 26%332,730 418,862 0%- 4450.20 · Cost of Labor F&B 44,905 (10,304) -19%55,209 44,905 0%- 4450.25 · Cost of Labor F&B Cash Bar 17,430 5,471 46%11,959 17,430 0%- Total 4450 · Food & Beverage COGS 2,141,176 380,050 22%1,761,126 2,141,176 0%- Total COGS 2,494,076 481,533 24%2,012,543 2,494,076 0%- Gross Profit 2,349,878 (15,295) -1%2,365,173 74,878 3%2,275,000 FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget Expense - - 0%- - 0%- 5010 · Salaries/Benefits - - 0%- - 0%- 5011 · Regular Salaries 978,538 156,050 19%822,488 44,662 5%933,876 5012 · Vacation Pay 24,465 (19,188) -44%43,653 24,465 0%- 5013 · PTO Pay 12,000 1,885 19%10,115 12,000 0%- 5014 · Sick Pay 18,000 (14,778) -45%32,778 18,000 0%- 5015 · Payroll Taxes 74,858 3,304 5%71,554 74,858 0%- 5016 · Social Security Taxes - - 0%- - 0%- 5017 · Retirement Benefits 83,176 9,801 13%73,375 (68,754) -45%151,930 5019 · Workers Comp. Insurance 23,000 12,167 112%10,833 1,000 5%22,000 5020 · Health Benefits 184,442 (12,947) -7%197,388 (26,078) -12%210,520 5021 · Retiree's Health Benefits 13,715 (502) -4%14,217 (1,085) -7%14,800 5022 · Administrative Leave - - 0%- - 0%- 5025 · Other Benefit 180 - 0%180 180 0%- 5026 · Payroll Services 5,800 5,800 0%- 5,800 0%- 5027 · Recruitment 600 600 0%- 600 0%- Total 5010 · Salaries/Benefits 1,418,774 142,192 11%1,276,582 85,648 6%1,333,126 5030 · General Insurance - - 0%- - 0%- 5031 · Property Insurance 18,819 548 3%18,271 5,469 41%13,350 5032 · Liability Insurance 19,372 564 3%18,808 6,022 45%13,350 Total 5030 · General Insurance 38,191 1,112 3%37,079 11,491 43%26,700 5040 · Bank Charges/Bad Debit - - 0%- - 0%- 5041 · Bank Charges - (95) -100%95 (89,000) -100%89,000 5042 · Credit Card Fee 110,000 12,822 13%97,178 110,000 0%- 5043 · Bad Debt - - 0%- (6,000) -100%6,000 Total 5040 · Bank Charges/Bad Debit 110,000 12,727 13%97,273 15,000 16%95,000 5050 · Property/Taxes/Leases - - 0%- - 0%- 5051 · Property Lease 420,000 - 0%420,000 - 0%420,000 5052 · Parking Lot Lease 51,900 3,600 7%48,300 3,600 7%48,300 5053 · Property Taxes 32,000 11,721 58%20,279 11,500 56%20,500 5054 · Possessory Tax 4,000 2,209 123%1,791 (2,600) -39%6,600 Total 5050 · Property/Taxes/Leases 507,900 17,530 4%490,370 12,500 3%495,400 5060 · Debt Service - - 0%- - 0%- 5061 · Debt Service Payment - (470,200) -100%470,200 (469,200) -100%469,200 5062 · Debt Service Offset - - 0%- (1,000) -100%1,000 Total 5060 · Debt Service - (470,200) -100%470,200 (470,200) -100%470,200 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 5070 · Office Expenses - - 0%- - 0%- 5071 · Equipment Purchase 1,550 614 66%936 1,550 0%- 5072 · Furniture Purchase 6,000 6,000 0%- 6,000 0%- 5073 · Computers, Electronics & IT 3,000 (2,776) -48%5,776 3,000 0%- 5074 · Business Center PCs & Printer 600 600 0%- 600 0%- 5075 · Office Supplies 3,000 (1,086) -27%4,086 (9,056) -75%12,056 5076 · Copier - - 0%- - 0%- 5076.1 · Lease 4,800 (710) -13%5,510 4,800 0%- 5076.2 · Copier Usage 180 180 0%- 180 0%- 5076.3 · Supplies 200 148 284%52 (1,600) -89%1,800 5076.4 · Other Copier Expense 1,680 1,680 0%- (4,320) -72%6,000 Total 5076 · Copier 6,860 1,297 23%5,563 (940) -12%7,800 5077 · Postage - (42) -100%42 - 0%- 5077.1 · Postage Machine 360 48 16%312 36 11%324 5077.2 · Postage Usage 1,200 741 161%459 (1,300) -52%2,500 5077.3 · UPS 1,320 (129) -9%1,449 - 0%1,320 5077.4 · FedEx 180 30 20%150 180 0%- 5077.5 · Other Postage Expense - (127) -100%127 - 0%- Total 5077 · Postage 3,060 521 21%2,539 (1,084) -26%4,144 5078 · Other Office Expense 360 (86) -19%446 360 0%- Total 5070 · Office Expenses 24,430 5,086 26%19,344 430 2%24,000 5079 · Printing & Stationary 1,200 (141) -10%1,341 1,200 0%- 5080 · Client Services Expenses - - 0%- - 0%- 5081 · Transportation Service 7,000 1,400 25%5,600 500 8%6,500 5082 · Linen 9,600 2,809 41%6,791 - 0%9,600 5083 · Guest Water Service 12,000 3,629 43%8,371 (8,000) -40%20,000 5084 · Expenses to Client 600 600 0%- (400) -40%1,000 5085 · Pens/Pads/Candy 5,400 (1,411) -21%6,811 2,900 116%2,500 5086 · Other Clients Services 1,200 898 298%302 700 140%500 Total 5080 · Client Services Expenses 35,800 7,926 28%27,874 (4,300) -11%40,100 6210 · Custodial Services - - 0%- - 0%- 6211 · Regular Custodial Hours 165,600 13,036 9%152,564 4,800 3%160,800 6212 · Other Custodial Services 10,000 1,704 21%8,296 (3,200) -24%13,200 6213 · Custodial Supplies 17,000 3,575 27%13,425 200 1%16,800 6214 · Custodial Equipment 1,200 1,200 0%- - 0%1,200 Total 6210 · Custodial Services 193,800 19,515 11%174,285 1,800 1%192,000 6220 · Landscaping - - 0%- - 0%- 6221 · Landscaping Exterior Service 4,200 300 8%3,900 300 8%3,900 6222 · Landscaping Interior Service 4,200 300 8%3,900 300 8%3,900 6223 · Landscaping Tools 1,000 963 2591%37 (200) -17%1,200 6224 · Landscaping Supplies & Other 6,000 6,000 0%- 500 9%5,500 Total 6220 · Landscaping 15,400 7,563 96%7,837 900 6%14,500 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 6230 · Safety & Security - - 0%- - 0%- 6231 · Alarm Monitoring 1,945 487 33%1,458 - 0%1,945 6232 · Fire System Test & Inspection 2,500 210 9%2,290 250 11%2,250 6233 · SSFFD Inspections 1,500 875 140%625 700 88%800 6234 · First Aid Kit PM Service 1,500 875 140%625 400 36%1,100 6235 · Fire Extinguisher PM Service 1,500 875 140%625 350 30%1,150 6236 · Emergency Training 1,200 700 140%500 - 0%1,200 6237 · Other Safety Service 1,000 585 141%415 (500) -33%1,500 6238 · Other Safety Eqt. & Supplies 2,000 776 63%1,224 (555) -22%2,555 Total 6230 · Safety & Security 13,145 5,383 69%7,762 645 5%12,500 6240 · Security - - 0%- - 0%- 6241 · Security Regular Hours 188,032 13,378 8%174,654 7,696 4%180,336 6242 · Security for Events 1,800 1,800 0%- (1,781) -50%3,581 6243 · Police 4,400 4,400 0%- (2,200) -33%6,600 Total 6240 · Security 194,232 19,578 11%174,654 3,715 2%190,517 6250 · Event Labor - - 0%- - 0%- 6251 · Setup/Teardown Service 98,800 3,529 4%95,271 (1,300) -1%100,100 6252 · Other Event Labor 46,320 3,137 7%43,183 4,320 10%42,000 Total 6250 · Event Labor 145,120 6,666 5%138,454 3,020 2%142,100 6260 · HVAC - - 0%- - 0%- 6261 · HVAC PM Service 14,720 10,320 235%4,400 9,920 207%4,800 6262 · HVAC Repair Service 7,000 3,555 103%3,445 4,000 133%3,000 6263 · HVAC Filters 5,700 1,479 35%4,221 1,900 50%3,800 6264 · HVAC Other Supplies 4,000 4,000 0%- (3,000) -43%7,000 Total 6260 · HVAC 31,420 19,354 160%12,066 12,820 69%18,600 6270 · Kitchen - - 0%- - 0%- 6271 · Kitchen PM Service 1,600 (1,046) -40%2,646 400 33%1,200 6272 · Kitchen Eqt. Service 1,500 558 59%942 (1,000) -40%2,500 6273 · Kitchen Refrigeration PM 2,800 985 54%1,815 200 8%2,600 6274 · Kitchen Refrigeration Service 3,500 (1,538) -31%5,038 1,500 75%2,000 6275 · Kitchen Grease Trap 2,000 (401) -17%2,401 - 0%2,000 6276 · Equipment Purchase 1,500 875 140%625 (700) -32%2,200 6277 · Kitchen Purchases 1,500 844 129%656 (1,000) -40%2,500 6278 · Kitchen Other 2,500 1,328 113%1,172 (2,500) -50%5,000 Total 6270 · Kitchen 16,900 1,605 10%15,295 (3,100) -16%20,000 6280 · Communications - - 0%- - 0%- 6281 · IP Phone System Management 7,200 (1,303) -15%8,503 2,568 55%4,632 6282 · Wireless Cell Phones 9,600 (148) -2%9,748 (1,150) -11%10,750 6283 · ADA Pay Phone - (234) -100%234 (936) -100%936 6284 · Main Telephone Line - (1,759) -100%1,759 (7,926) -100%7,926 6285 · Comcast Office Line 2,916 135 5%2,781 23 1%2,893 6286 · Comcast Client Line 4,560 47 1%4,513 397 10%4,163 6287 · Fiber Optic Line 1 31,440 (1,317) -4%32,757 (3,660) -10%35,100 6288 · Fiber Optic Line 2 31,440 (1,276) -4%32,716 (1,260) -4%32,700 6289 · Other Communications 1,500 588 65%912 - 0%1,500 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 6290 · WiLine Fiber Optic 34,200 34,200 0%- 34,200 0%- 6291 · IT Services 40,000 40,000 0%- 40,000 0%- Total 6280 · Communications 162,856 68,933 73%93,923 62,256 62%100,600 6300 · Maintenance Services & Repairs - - 0%- - 0%- 6310 · Airwall Maintenance 7,200 (834) -10%8,034 3,200 80%4,000 6311 · Pest Control 3,900 480 14%3,420 - 0%3,900 6312 · General Electrical 2,500 1,138 84%1,362 (1,300) -34%3,800 6313 · General Plumbing 3,000 1,173 64%1,827 500 20%2,500 6314 · Painting and Wall Repair 3,600 1,761 96%1,839 - 0%3,600 6315 · Carpet & Flooring 2,500 1,460 140%1,040 (1,100) -31%3,600 6316 · Asphalt and Masonry 1,500 875 140%625 - 0%1,500 6317 · General Carpentry 300 64 27%236 (1,200) -80%1,500 6318 · Welding & Sheet Metal 2,500 1,280 105%1,220 - 0%2,500 6319 · Kitchen Hydro-Jet 3,500 2,040 140%1,460 1,500 75%2,000 6320 · E-Waste Disposal 700 410 141%290 200 40%500 6321 · Other Interior Service 2,000 1,108 124%892 - 0%2,000 6322 · Other Exterior Service 3,500 1,946 125%1,554 1,000 40%2,500 6323 · Decorations 6,540 6,540 0%- 6,540 0%- 6324 · Parking & Towing 1,200 1,200 0%- 1,200 0%- Total 6300 · Maintenance Services & Repairs 44,440 20,641 87%23,799 10,540 31%33,900 6330 · General Maintenance Supplies - - 0%- - 0%- 6331 · General Electrical 2,000 684 52%1,316 - 0%2,000 6332 · Electronics 3,000 1,750 140%1,250 500 20%2,500 6333 · Lighting & Batteries 9,000 5,136 133%3,864 - 0%9,000 6334 · General Plumbing 2,500 1,460 140%1,040 - 0%2,500 6335 · Painting and Wall Repair 2,500 1,085 77%1,415 - 0%2,500 6336 · Carpet & Flooring 1,200 562 88%638 - 0%1,200 6337 · Asphalt and Masonry 800 469 142%331 - 0%800 6338 · General Carpentry 600 (47) -7%647 - 0%600 6339 · Welding & Sheet Metal 800 469 142%331 - 0%800 6340 · Furniture Repair 1,500 856 133%644 (1,000) -40%2,500 6341 · Other Interior Maintenance 2,000 190 10%1,810 - 0%2,000 6342 · Other Exterior Maintenance 2,000 1,115 126%885 - 0%2,000 6343 · Tools 3,000 (678) -18%3,678 (2,000) -40%5,000 6344 · Workwear 2,500 1,306 109%1,194 - 0%2,500 Total 6330 · General Maintenance Supplies 33,400 14,356 75%19,044 (2,500) -7%35,900 6350 · Utilities - - 0%- - 0%- 6351 · PG&E Electricity 85,000 8,005 10%76,995 - 0%85,000 6352 · PG&E Gas 18,000 4,571 34%13,429 3,000 20%15,000 6353 · CalWater 25,000 (3,008) -11%28,008 8,500 52%16,500 6354 · Other Utilities 600 350 140%250 (900) -60%1,500 Total 6350 · Utilities 128,600 9,918 8%118,682 10,600 9%118,000 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 7100 · Marketing - - 0%- - 0%- 7111 · Creative/Brochure Production 7,000 (4,940) -41%11,940 (21,390) -75%28,390 7112 · Website 14,000 11,025 371%2,975 14,000 0%- 7113 · Media Planning/Buying 199,588 32,885 20%166,703 9,588 5%190,000 7114 · Printing 1,000 (2,425) -71%3,425 (5,500) -85%6,500 7115 · Other Marketing 11,000 10,700 3567%300 6,000 120%5,000 Total 7100 · Marketing 232,588 47,245 25%185,343 2,698 1%229,890 7120 · Public Relations - - 0%- - 0%- 7121 · Authority Board 9,000 2,112 31%6,888 2,100 30%6,900 7122 · Community 5,000 (56) -1%5,056 - 0%5,000 7123 · Employee Relations 10,000 (1,310) -12%11,310 - 0%10,000 7124 · Other Public Relations - - 0%- (30,100) -100%30,100 7124.1 · Next 25 - (100,000) -100%100,000 - 0%- 7124 · Other Public Relations - Other - (25) -100%25 - 0%- Total 7124 · Other Public Relations - - 0%- - 0%- 7125 · Meeting 6,000 3,501 140%2,499 6,000 0%- Total 7120 · Public Relations 30,000 (95,778) -76%125,778 (22,000) -42%52,000 7130 · Client Entertainment 20,000 7,229 57%12,771 - 0%20,000 7140 · Client Gifts 10,000 2,771 38%7,229 (5,000) -33%15,000 7150 · Tradeshows - - 0%- - 0%- 7151 · Booth Rental/Registration 17,500 6,349 57%11,151 2,500 17%15,000 7152 · Shipping 500 500 0%- 500 0%- 7153 · Equipment 4,000 1,031 35%2,969 4,000 0%- 7154 · Decorations 1,000 493 97%507 1,000 0%- 7155 · Registration Inactive - (414) -100%414 - 0%- Total 7150 · Tradeshows 23,000 7,959 53%15,041 8,000 53%15,000 7160 · Industry Event Registration 5,000 4,047 425%953 - 0%5,000 7170 · Travel Expense - - 0%- (27,000) -100%27,000 7171 · Airfare 8,250 2,828 52%5,423 8,250 0%- 7172 · Lodging 18,900 6,980 59%11,920 18,900 0%- 7173 · Meals 4,150 2,959 248%1,191 4,150 0%- 7174 · Transportation 5,100 1,240 32%3,860 5,100 0%- 7175 · Other Travel Expense 1,500 1,482 8070%18 1,500 0%- 7170 · Travel Expense - Other - (923) -100%923 - 0%- Total 7170 · Travel Expense 37,900 14,565 62%23,335 37,900 0%- 7180 · Dues & Membership 3,500 (555) -14%4,055 (1,500) -30%5,000 7190 · Group Rental Incentive - - 0%- (4,000) -100%4,000 7191 · Room Rental/Equip 1,000 1,000 0%- 1,000 0%- 7192 · Other Group Rental Incentive 4,000 20 1%3,980 4,000 0%- 7190 · Group Rental Incentive - Other - - 0%- - 0%- Total 7190 · Group Rental Incentive 5,000 1,020 26%3,980 5,000 0%- South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget 8100 · Professional Services - - 0%- - 0%- 8111 · Legal 25,000 (5,608) -18%30,608 5,000 25%20,000 8112 · Staff Training & Education 6,000 (205) -3%6,205 - 0%6,000 8113 · Marketing/Other 35,000 16,548 90%18,452 14,000 67%21,000 8114 · Payroll Services - (4,317) -100%4,317 (5,800) -100%5,800 8115 · Audit Services 19,500 (8,225) -30%27,725 (80) 0%19,580 8116 · City Finance Services 10,000 0 0%10,000 - 0%10,000 8117 · Expansion Study - - 0%- - 0%- 8118 · IT Services - (37,692) -100%37,692 (34,000) -100%34,000 8119 · Decorations - (8,428) -100%8,428 (6,500) -100%6,500 8120 · Network/WiFi - (1,810) -100%1,810 (1,500) -100%1,500 8121 · Recruitment - (2,094) -100%2,094 - 0%- 8122 · Parking & Towing - (120) -100%120 - 0%- 8129 · Other Professional Services 1,500 (1,716) -53%3,216 - 0%1,500 Total 8100 · Professional Services 97,000 (53,667) -36%150,667 (28,880) -23%125,880 8130 · Software/Systems Management 14,700 3,751 34%10,949 (2,654) -15%17,354 Total Expense 3,594,296 (151,673) -4%3,745,969 (284,971) -7%3,879,267 Depreciation & Others 9000 · Migration Adjustment - - 0%- - 0%- 9500 · Depreciation Expenses - - 0%- - 0%- 9501 · Depr - Building 305,287 27,944 10%277,344 305,287 0%- 9510 · Depr - Building Improvement 148,752 (19,402) -12%168,154 148,752 0%- 9515 · Depr - Furniture & Fixture 53,014 12,631 31%40,383 53,014 0%- 9520 · Depr - Food Service Equipment 12,935 5,689 79%7,246 12,935 0%- 9525 · Depr - Kitchen Table/ Flatware 5,326 - 0%5,326 5,326 0%- 9530 · Depr - Office Equipment 3,045 - 0%3,045 3,045 0%- 9540 · Depr - PC/ Tablet/ Mobile 4,645 1,936 71%2,710 4,645 0%- 9545 · Depr - Telecommunication 38,772 24,506 172%14,266 38,772 0%- 9550 · Depr - Maintenance Equipment 1,125 1,125 0%- 1,125 0%- 9555 · Depr - Machinery & Vehicles 1,669 835 100%835 1,669 0%- 9560 · Depr - Improvement of Site 7,518 2,418 47%5,100 7,518 0%- Total 9500 · Depreciation Expenses 582,089 57,682 11%524,407 582,089 0%- South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Year-Over-Year Details FY19-20 FY18-19 FY18-19 Budget $ Change % Change Forecast $ Change % Change Budget FY 19-20 Budget vs 18-19 ForecastFY 19-20 Budget vs 18-19 Budget Net Ordinary Income (1,826,506) 78,696 -4%(1,905,202) (222,239) 14%(1,604,267) Other Income/Expense - - 0%- - 0%- Other Income - - 0%- - 0%- 9110 · Conference Center Tax 2,191,060 18,764 1%2,172,296 (88,458) -4%2,279,518 9115 · Conference Ctr Tax Collection - - 0%- - 0%- 9120 · Interest Revenue - - 0%- (35,000) -100%35,000 9121 · Interest from Operating Account - (35) -100%35 - 0%- 9122 · Interest from LAIF 62,000 62 0%61,938 62,000 0%- 9123 · Interest from Trustee account - (1,092) -100%1,092 - 0%- Total 9120 · Interest Revenue 62,000 (1,065) -2%63,065 62,000 0%- 9125 · Other Income - (2,522) -100%2,522 - 0%- 9130 · Credit Card Discount & Rebate 4,200 (3,838) -48%8,038 4,200 0%- Total Other Income 2,257,260 12,839 1%2,244,421 (57,258) -2%2,314,518 Other Expense - - 0%- - 0%- 9230 · Interest Expenses - (8,610) -100%8,610 - 0%- 9240 · Trustee Admin Fees - (2,250) -100%2,250 - 0%- Total Other Expense - (10,860) -100%10,860 - 0%- Net Other Income 2,257,260 23,699 1%2,233,561 (57,258) -2%2,314,518 Net Income 430,754 102,395 31%328,359 (279,497) -39%710,251 South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Fiscal Year 2019-2020 Proposed Capital Improvement Budget Project #Project Name GL Project Status Date Start Date Completed Budget $$Actual Cost Over Under 1920-01 Replace and Install Booster for Water Heaters 1560 12/1/2019 1/1/2020 7,500 - 1920-02 Replace and Install Amplifiers and Equalizers 1545 7/1/2019 10/1/2019 155,000 - 1920-03 Replace Directional Signs, Monitors and Accessories 1515 10/1/2019 1/1/2020 7,000 - 1920-04 Replace and Purchase 106 Units of Table Skirting 1515 2/1/2020 4/1/2020 12,000 - 1920-05 Upgrade BrightSign Cloud Base Signage 1545 10/1/2019 1/1/2020 15,000 - 1920-06 Replace 250 Arena Style Chairs and Hand Carts 1515 8/1/2019 10/1/2019 46,000 - 1920-07 Purchase and Replace Six (6) Podiums 1515 9/1/2019 10/1/2019 12,000 - 1920-08 Replace and Purchase Entrance Door Hardware 1560 1/1/2020 4/1/2020 30,000 - 1920-09 Purchase and Replace Electronic Main Monitors 1545 10/1/2019 1/1/2020 15,000 - 1920-10 Update and Replace Existing 110v Wall and Floor Outlets 1510 9/1/2019 10/1/2019 16,500 - 1920-11 Purchase and Replace Mobile Staging and Railings 1515 8/1/2019 10/1/2019 45,000 - 1920-12 Replace Wallpaper with Wall Texture in all Lobby Areas 1560 8/1/2019 10/1/2019 52,000 - 1920-13 Upgrade and Install Firewall and Protection to Servers 1545 7/1/2019 10/1/2019 45,000 - 1920-14 Purchase and Replace Carpet Extractor Machine 1550 7/1/2019 10/1/2019 7,500 - 465,500 - - - South San Francisco Conference Center Fiscal Year 2019-2020 Proposed Budget Proposed Fiscal Year 2019-2020 Salary Executive Director 174,222 Director of Facility Operations 120,716 Chief Financial Officer 128,750 Director of Sales 108,150 Facility Services Manager 92,700 Event Manager 81,113 Sales Manager 70,298 Meetings Manager 69,293 Facility Services Coordinator 66,950 Sales & Administrative Services Assistant 55,702 TOTAL:967,894 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-443 Agenda Date:6/26/2019 Version:1 Item #:16. Report regarding a resolution approving the Capital Improvement Program for Fiscal Year 2019-20,approving the appropriations request of $53,821,000,and authorizing city staff to prepare plans and specifications to advertise for construction bids for the projects under this program.(Matt Ruble,Acting Principal Engineer and Eunejune Kim, Public Works Director/City Engineer) RECOMMENDATION It is recommended that the City Council of the City of South San Francisco adopt a resolution approving the Capital Improvement Program (CIP)for Fiscal Year 2019-20,approving the appropriations request of $53,821,000,and authorizing city staff to prepare plans and specifications to advertise for construction bids for the projects under this program. BACKGROUND/DISCUSSION The proposed Fiscal Year (FY)2019-20 Capital Improvement Program (CIP)was reviewed first by the Budget Subcommittee of the City Council comprised of Councilmembers Addiego and Nicolas,at a study session on May 1,2019.The second review of the proposed FY 2019-20 CIP was conducted at a City Council study session on May 29,2019.The proposed FY 2019-20 CIP reflects resulting City Council direction and comments. On June 20,2019,pursuant to Government Code Section 65401,the Planning Commission reviewed the CIP and adopted a resolution finding the CIP consistent with the General Plan.The CIP continues improvement of city streets, storm drains, sanitary sewers, facilities, parks, and traffic. CIP Project Summary The CIP outlines large capital expenditures and infrastructure improvements throughout the City.The CIP is the result of collaboration among various departments summarizing the necessary improvements and the priority of project implementation. The total FY 2019-20 CIP budget is proposed at $101.2 million,with $53.8 million of newly proposed appropriations and an estimated $47.4 million of remaining appropriations from continuing projects. The CIP is divided into project types including public facilities,parks,storm drains,sanitary sewers,streets, and traffic projects.There are 90 projects in the FY 2019-20 CIP with 5 new projects and 85 existing projects. Below includes a summary of new projects added: Public Facilities ($475,000):These projects renovate, construct, and improve city buildings. Appropriations requests include: - Remodeling of Fire Station 64 dormitories and restrooms - $300,000; City of South San Francisco Printed on 6/28/2019Page 1 of 5 powered by Legistar™ File #:19-443 Agenda Date:6/26/2019 Version:1 Item #:16. -Installation of electric vehicle (EV)charging stations at various city facilities for city fleet and public use - $25,000; - Removing unnecessary underground fuel tanks from Oyster Point - $100,000 new project); and -Improving Oyster Point peninsula to reduce flooding,which is mitigation required by the State Water Resources Control Board - $50,000 (new project). Parks ($500,000):These projects replace and improve playgrounds,renovate baseball fields,and expand parks at city-owned public spaces. Appropriations requests include: -Gardiner Park Playground Replacement project,which improves the park to better serve the community - $500,000. Storm Drains ($8.7 million):These projects repair and improves storm drains and install green infrastructure to reduce pollution that runs off into the San Francisco Bay. Appropriation requests include: -Orange Memorial Park Storm Capture project,which designs and constructs a stormwater capture system to ensure the City complies with Municipal Regional Permit requirements -$8.5 million; -Hickey/Camaritas Slide Repairs,which repairs and stabilizes the valley gutter and hillside at Hickey Boulevard and Camaritas Avenue to prevent future erosion - $75,000 (new project); and -South Linden Storm Drain Repairs,which repairs and lines the storm drain pipe at South Linden Avenue and San Mateo Avenue - $140,156 (new project). Sanitary Sewer ($12.5 million):These projects upgrade and improve the infrastructure at the Water Quality Control Plant as well as improve and rehabilitate sewer lines within the City. Appropriations requests include: -Sanitary Sewer Rehabilitation,which is based on the Sewer Master Plan analysis and recommendations - $500,000; -Plant-wide Industrial Re-coating Program,which provides new paint and protective coatings on Water Quality Control Plant (WQCP) buildings and pipes - $1.75 million; -Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue,which designs and constructs an additional force main for the WQCP to improve the plant’s efficiency and resilience - $5 million; -Pump Station #2 Upgrade,which designs necessary upgrades to the pump station to City of South San Francisco Printed on 6/28/2019Page 2 of 5 powered by Legistar™ File #:19-443 Agenda Date:6/26/2019 Version:1 Item #:16. -Pump Station #2 Upgrade,which designs necessary upgrades to the pump station to accommodate new growth in “The Cove” area - $4.5 million; and -Pump Station Industrial Re-coating Program,which provides new paint and protective coatings on the buildings and pipes at the pump station - $750,000. Streets ($5 million):These projects study the feasibility of proposed roadway and rail extensions,repair bridges, resurface streets, improve medians and sidewalks. Appropriations requests include: -South Linden Avenue Grade Separation,which provides coordination for the grade separation of the last remaining at-grade Caltrain/Union Pacific railroad crossing in the City to improve traffic flow and reduce accidents - $60,000; -Grand Boulevard Initiative Projects -Phase 1 (Chestnut Avenue to Arroyo Drive;$150,000) and Phase 2 (Kaiser Way to McLellan Drive;$116,500),both of which install enhanced pedestrian crossings,expanded bus stops and waiting areas,and new landscaped medians,as part of the City’s 2011 El Camino Real/Chestnut Avenue Area Plan - $266,500; -Linden Avenue/Spruce Avenue Traffic Calming Improvements (Phase 2),which designs pedestrian and bicycle improvements along the corridor - $1.5 million; -Caltrain Station Enhancements,which enhances the Caltrain Entry Plaza beyond Caltrain design standards to benefit pedestrian and nearby businesses - $900,000; - Paint Restriping, which refreshes crosswalks and lane striping citywide - $50,000; -North Access Road,Bike and Pedestrian improvements,which widens approximately 1,000 feet of bike and pedestrian pathways along North Access Road - $450,000; -Street Rehabilitation Program,which rehabilitates various city streets in accordance with the City’s pavement management program - $1.5 million; -Underground Utilities District (UUD)Rule 20A for Mission Road,which establishes a new UUD on Mission Road to complete a gap between utilities undergrounded with the BART station construction and utilities to be undergrounded with Parcel C development -$200,000; and -Survey Monument,which restores survey monuments across the City,required by state law - $75,000. Traffic ($6.8 million):These projects focus on arterials,corridors,and key intersections within the City including adaptive traffic signals to provide better traffic flow,improve pedestrian safety,traffic calming,and better bicycle rider safety on city streets. Appropriation requests include: City of South San Francisco Printed on 6/28/2019Page 3 of 5 powered by Legistar™ File #:19-443 Agenda Date:6/26/2019 Version:1 Item #:16. - Traffic Impact Fee Study, which updates the East of 101 Traffic Impact fees -$200,000; -Oyster Point Boulevard and East Grand Avenue Corridor Improvements,which designs improvements at the East Grand Avenue/Gateway Boulevard and East Grand Avenue/Forbes Boulevard intersections - $4 million; -Sunshine Gardens Safety and Connectivity Improvement Program,which installs traffic safety measures for pedestrians and bicyclists,as identified in the Bicycle and Pedestrian Master Plan - $600,000; -Commercial and Spruce Signalized Intersection,which improves traffic flow,reduces accidents and improves bicycle and pedestrian safety at the intersection -$700,000; -Adaptive Traffic Control System,which plans,designs,and implements adaptive traffic signal control system, city-wide - $200,000; -East of 101 Traffic Signal Improvements,which installs automated traffic signal performance measures to several corridors in the City that parallel or feed into US-101 - $45,000; -North Connectivity Bicycle Lanes Project,which constructs 2.7 miles of Class II and III bike lanes on Hillside Boulevard,Oyster Point Boulevard,Gull Drive and East Grand Avenue - $650,000; -Miscellaneous Traffic Improvements,which address any traffic related issues in the City,such as striping, signs, traffic signals and more - $53,663; -South Connectivity Bicycle Lanes,which closes the gaps between designated bike routes to the south of East Grand Avenue and North Access Road - $100,000; -West Orange Avenue and Hillside Boulevard Pedestrian Crossing Improvements,which provides pedestrian improvements such as flashing beacons or high visibility crosswalks at various intersections - $204,000 (new project); and -Hillside and Lincoln traffic signal enhancements,which will replace a three-way stop sign at Hillside Avenue and Lincoln Avenue with a signalized intersections that includes pedestrian crossing and sidewalk improvements - $50,000. FUNDING As project costs have continued to escalate,staff has reprioritized projects in FY 2019-20 and recommends reducing the budget and placing lower priority projects on hold to accommodate higher priority projects such as grant-funded projects,projects already under contract,or projects that are required for State or Federal compliance.The proposed Capital Improvement Program for FY 2019-20 includes project sheets for those projects with a recommended budget reduction and those for new projects and new appropriation requests.The total proposed funding sources are as follows: City of South San Francisco Printed on 6/28/2019Page 4 of 5 powered by Legistar™ File #:19-443 Agenda Date:6/26/2019 Version:1 Item #:16. Funding Source FY 19-20 Appropriations General Fund 200,000 Measure W 17,067,000 Park-in-Lieu Fees (136,247) Park Land Construction (112,855) Infrastructure Reserves - Gas Tax 444,181 SMC Measure W 300,000 Measure A 2,361,500 Road Maintenance Acct (SB1) 1,540,000 Grants 769,041 Sewer Enterprise 7,188,309 East of 101 Sewer Impact - Sewer Capacity Charge 4,500,000 San Bruno/NBSU 423,119 Other Funding Sources 8,480,000 Storm Water (52,175) Traffic Impact Fees 4,395,448 Other Impact Fees 948,404 Bonds/Loans 5,505,118 Total $ 53,821,000 Additional detail about the funding sources is outlined in the attached Proposed Capital Improvement Program for FY 2019-20. CONCLUSION It is recommended that the City Council adopt a resolution approving the CIP for FY 2019-20,approve the appropriations request of $53,821,000 for FY 2019-20,and authorize city staff to prepare plans and specifications for projects under this program.This will allow staff to advertise for construction bids when the plans and specifications are complete. Attachments: Attachment 1.Proposed Capital Improvement Program FY 2019-20 Attachment 2. PowerPoint Capital Improvement Program FY 2019-20 City of South San Francisco Printed on 6/28/2019Page 5 of 5 powered by Legistar™ CAPITAL IMPROVEMENT PROGRAM CITY OF SOUTH SAN FRANCISCO CALIFORNIA PROPOSED FISCAL YEARS 2019-20 CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM L-1 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Cover photos from top left: Slurry Seal, SSF Gap Closure, and Digester 1 Replacement. Photos by Engineering Division Staff. CAPITAL IMPROVEMENT PROGRAM L-2 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program CITY OF SOUTH SAN FRANCISCO, CALIFORNIA FISCAL YEARS 2019-20 CAPITAL IMPROVEMENT PROGRAM MEMBERS OF THE CITY COUNCIL: Mayor Karyl Matsumoto Vice Mayor Richard A. Garbarino Council Members Mark N. Addiego Mark Nagales Buenaflor Nicolas CITY OFFICIALS: City Manager Mike Futrell Assistant City Manager Marian Lee City Treasurer Frank Risso City Clerk Rosa Govea Acosta City Attorney Jason Rosenberg FY 2019-20 Capital Improvement Plan Document Prepared By: Public Works Department CAPITAL IMPROVEMENT PROGRAM L-3 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Eunejune Kim – Public Works Director / City Engineer Matthew Ruble – Acting Principal Engineer PROPOSED CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM L-4 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program TABLE OF CONTENTS List of Abbreviations .......................................................................................................... L-05 Executive Summary ............................................................................................................ L-06 Summary of FY 2019-20 Appropriations Requests ............................................................ L-08 Project Types ...................................................................................................................... L-09 Public Facilities Projects ..................................................................................................... L-11 Parks Projects ..................................................................................................................... L-28 Storm Drain Projects .......................................................................................................... L-44 Sanitary Sewer Projects ..................................................................................................... L-54 Streets Projects .................................................................................................................. L-73 Traffic Projects ................................................................................................................. L-100 Appendix 1: Funding Sources ........................................................................................... L-122 Appendix 2: FY 2016-17 CIP Summary by Project Type ................................................... L-128 Appendix 3: Planning Commission Resolution ................................................................ L-133 CAPITAL IMPROVEMENT PROGRAM L-5 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program LIST OF ABBREVIATIONS ADA Americans with Disabilities Act ATP Active Transportation Program CEQA California Environmental Quality Act CIP Capital Improvement Program HBP Highway Bridge Program HSIP Highway Safety Improvement Program HVAC Heating, Ventilation, and Air Conditioning FY Fiscal Year MSB Municipal Services Building MTC Metropolitan Transportation Commission NBSU North Bayside System Unit NPDES National Pollutant Discharge Elimination System OBAG One Bay Area Grant PILF Park-in-Lieu Fees PWE Public Works Engineering RDA Redevelopment Agency SIF Sewer Impact Fees SLPP State-Local Partnership Program SRF State Water Resources Control Board Revolving Loan Funds SR2S Safe Route to Schools SWRCB State Water Resources Control Board TCSP Transportation, Community, and System Preservation Program TDA Transportation Development Act TIF Traffic Impact Fees WQCP Water Quality Control Plant CAPITAL IMPROVEMENT PROGRAM L-6 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program EXECUTIVE SUMMARY The Capital Improvement Plan (CIP) is the City of South San Francisco’s short and long-term plan for projects related to the community’s infrastructure including its streets, storm drains, sanitary sewers, public facilities, parks, and traffic control devices. The CIP provides a link between the City’s General Plan, various master planning documents, and budget; and provides a means for planning, scheduling, and implementing capital improvement projects over the next five years. To prepare this document, the Public Works Department (PW) developed a four-tiered prioritization matrix to help classify and rank projects. The four tiers were ranked as follows: • Tier 1 – Grant funded projects and projects currently under construction or contract; • Tier 2 – Projects required for regulatory compliance, infrastructure projects, and projects with committed funding; • Tier 3 – Projects requested by the community or city departments; and • Tier 4 – Projects that are completed, delayed or surplus budget. This process allowed staff to identify projects requiring new or additional appropriations, as well as those projects with potential appropriations reductions. Many of the proposed projects in the CIP have grant funding, are under construction or under contract, or are those that will improve the reliability and safety of the City’s infrastructure and will meet the requirements for regulatory compliance, such as Clean Water Act mandates, including the National Pollutant Discharge Elimination System (NPDES) permits for storm water and wastewater management. CIP Process The CIP is created in a series of steps that engage various forecasting methods and use planning documents and infrastructure studies as a guide for new project needs. Request forms include project scope, justification, funding source(s), budget, status update (if an existing project), completion date, and on-going operations/maintenance impacts. PW staff performs the initial evaluations and gathers missing information from the department heads before meeting with the City Manager. Next, a draft CIP is presented by PW to the Budget Subcommittee. The subcommittee consists of two City Council members. Typically, the subcommittee meets once in conjunction with the City’s budget presentation by the Finance Department. After the subcommittee’s recommendations are incorporated, a second draft is presented to the entire City Council at a study session along with the annual budget. Prior to going to City Council for final approval, the CIP is presented to the Planning Commission. The Planning Commission must review the CIP and find it consistent with the City’s General Plan. CAPITAL IMPROVEMENT PROGRAM L-7 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program The development of the CIP is not a project, as defined in the California Environmental Quality Act (CEQA). Therefore, an environmental review is not required for its adoption. However, individual projects listed herein may be subject to CEQA. Environmental reviews will be conducted at the appropriate times during the implementation of those projects. Funding Sources The FY 2019-20 CIP totals $101.2 million, including $53.8 million in newly adopted appropriations and $47.4 million in remaining appropriations from prior years. There are 5 new project requests and 30 projects requesting additional appropriations. Of the new funding, $17.1 million comes from Measure W, which is the largest funding source for the CIP, at 32%. On-Going Maintenance and Operations Impact Many of the new and ongoing projects listed in this CIP result in improvement and/or replacement of existing facilities and equipment. In some cases, the operations and maintenance efforts and costs stay the same, while in others installation of new equipment may result in reduced energy costs due to higher efficiency. Projects that are replacing old equipment should result in decreased costs and maintenance for several years after replacement. New operations and maintenance costs are however required where projects result in the installation of new equipment and facilities where none previously existed. City operations and maintenance staff continually review existing and upcoming requirements and make as-needed changes to their staffing and budgets in order to accommodate the needs of the City’s ever-changing infrastructure. Conclusion The FY 2019-20 Capital Improvement Program encompasses ongoing and new investments in the City’s infrastructure and operations, with an emphasis on cost efficiency, proactive management, and regulatory compliance. This document provides City Council and the public with a summary of the projects that Public Works will be managing during the next fiscal year for the continual betterment of all residents, businesses, and visitors of South San Francisco. CAPITAL IMPROVEMENT PROGRAM L-8 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program SUMMARY OF FY 2019-20 APPROPRIATIONS REQUESTS The proposed FY 2019-20 CIP includes $53.8 million dollars in new appropriations, with $47.4 million in appropriations in FY 2018-19. The total estimated CIP for FY2019-20 is $101.2 million. There are 5 new projects, 30 additional appropriations requests from existing projects, and 65 ongoing projects which are proposing appropriations reductions or are not requesting additional funding. Of the new funding in FY 2019-20, $17.1 million comes from Measure W. The remaining active projects in the CIP do not require any additional funding at this time. Total New Appropriations Requests by Project Type A B A+B Project Type Count Remaining Appropriations as of March 2019 FY19-20 Appropriations Total Appropriations Public Facilities 13 2,703,085 21,769,990 24,473,000 Parks 12 1,789,896 (38,989) 1,751,000 Storm Drains 7 434,865 8,662,981 9,098,000 Sanitary Sewer 16 21,807,458 12,111,428 33,919,000 Streets 24 17,102,972 4,615,985 21,719,000 Traffic 18 3,575,860 6,699,448 10,275,000 Total 90 47,414,134 53,821,000 101,235,000 [1] Note: This is the estimated remaining appropriations as of March 31, 2019. This amount is subject to change based on FY 2018-19 year end results. CAPITAL IMPROVEMENT PROGRAM L-9 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Chart 1: Total New Appropriations by Project Type PROJECT TYPES CIP projects are tracked by project type and individual project. There are a total of 90 projects divided between the project types which include: Public Facilities: These 13 projects will renovate, construct, and otherwise improve city buildings. These improvements include enhancements to Fire Station 64, installation of electric vehicle charging infrastructure and improvements to City facilities. Parks: These 12 projects will replace and improve playgrounds, walkways and City-owned public spaces. Storm Drain: These 7 projects will repair and improve storm drains to reduce pollution that runs off into the San Francisco Bay. Sanitary Sewer: these 16 projects will improve the infrastructure at the Water Quality Treatment Plant, and improve and rehabilitate sewer lines within the City. Streets: These 24 projects will resurface and restripe streets, install traffic calming elements, improve medians and sidewalks, and upgrade streetlights and signals. Traffic: These 18 projects focus on key intersections within the City to provide improved pedestrian safety, traffic calming and better bicyclist safety on City streets. CAPITAL IMPROVEMENT PROGRAM L-10 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program This page intentionally left blank. CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-11 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program PUBLIC FACILITIES PROJECTS CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-12 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program PUBLIC FACILITIES PROJECT LOCATIONS PLACEHOLDER FOR PROJECTS MAP CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-13 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program PUBLIC FACILITIES PROJECT LISTING New Projects and Appropriations Requests 1. Community Civic Campus ....................................................................................................... L-14 2. Fire Station 64 Dormitory and Bathroom Remodel ................................................................ L-15 3. Electric Vehicle Charging Stations ........................................................................................... L-16 4. Oyster Point Fuel Tank Removal ............................................................................................. L-17 5. Oyster Point Peninsula Flood Improvements ......................................................................... L-18 Appropriations Reductions 6. HVAC Replacements Citywide................................................................................................. L-19 7. Training Tower Maintenance .................................................................................................. L-20 8. City Hall Security Upgrades ..................................................................................................... L-21 9. Brentwood Parking Lot Improvements .................................................................................L-232 10. City Hall Roof Replacement .................................................................................................. L-23 11. Orange Memorial Park Aquatic Center ................................................................................. L-25 12. Orange Library Conversion Feasibility Study ........................................................................ L-26 Existing Projects 13. Parking Garage Number 2 ………………………………………………………………………………………….…. L-26 CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-14 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 1. Community Civic Campus New Appropriations Project Number pf1707 Project Scope Project Justification Project Manager Marian Lee Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Measure W Cash 21,648,528 16,400,000 12,000,000 12,000,000 9,332,423 71,380,951 Lease Revenue Bonds 5,505,118 76,428,390 33,066,492 115,000,000 Other Sources [1]2,502,915 11,854,194 9,261,940 23,619,049 - Total Funding Sources 24,151,443 21,905,118 88,428,390 56,920,686 18,594,363 - 210,000,000 Total Expenditures 24,151,443 21,905,118 88,428,390 56,920,686 18,594,363 - 210,000,000 Balance Forward - This project will design and construct a new community civic campus including a new library, parks and recreation facility, police station. The project also includes design of a new fire station. The police station does not meet current building code requirements for essential facilities and does not meet the current Police Department needs. The Library and Parks and Recreation Departments can benefit by providing joint meeting space and have facilities that meet the current and future community needs. Project Funding Detail Out years Note [1]: Other sources include; donations, grants, police asset siezure fund, infrastructure reserves, and impact fees. The amount includes a $16 million funding gap. [2]: The total estimated expenditures are subject to change based on contractor prices once bids are recieved for the construction. CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-15 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 2. Fire Station 64 Dormitory and Bathroom Remodel New Appropriations Project Number pf1805 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 928,960 223,800 1,152,760 PSIF 311,040 76,200 387,240 - - Total Funding Sources 1,240,000 300,000 - - - - 1,540,000 Total Expenditures 95,500 1,445,100 - - - - 1,540,600 Note: Out year expenditures are estimates and subject to change Balance Forward 1,144,500 Remodel Fire Station 64 dormitory and bathrooms to include better storage, increase the number of beds in the dormitory, improve privacy, and allow for gender specific dormitory and bathrooms. Fire Department staff from FS63 will relocate to FS64 and FS61 while the new FS63 is under construction. FS64 cannot accommodate additional staff in its current configuration. The existing dormitory and bathrooms are in a worn condition and have needs for future gender accommodation. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-16 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 3. Electric Vehicle Charging Stations New Appropriations Project Number pf1903 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Other- Equipment Replacement 35,000 35,000 Other - Parking Fund 25,000 25,000 - - Total Funding Sources 35,000 25,000 - - - - 60,000 Total Expenditures - 60,000 - - - - 60,000 Note: Out year expenditures are estimates and subject to change Balance Forward 35,000 Install electric vehicle (EV) charging stations at various City locations for both internal fleet and public facing use. In order for the City to purchase electric vehicles, the City would need a charging network. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-17 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 4. Oyster Point Fuel Tank Removal New Project Project Number pf2001 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund - 100,000 100,000 - - - Total Funding Sources - 100,000 - - - - 100,000 Total Expenditures - 100,000 - - - - 100,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Remove underground fuel tanks from Oyster Point The underground fuel tanks are no longer necessary and should be removed. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-18 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 5. Oyster Point Peninsula Flood Improvements New Project Project Number pf2002 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund - 50,000 50,000 - - - Total Funding Sources - 50,000 - - - - 50,000 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 Estimated Exp FY 2022-23 Total Project Management - - Preliminary Study - Design - Construction - - Contingency - Total Expenditures - 50,000 - - - - 50,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Improve Oyster Point penninsula to reduce flooding The State Water Resouces Control is requiring mitigatation to the peninsula at Oyster Point to reduce flooding. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-19 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 6. HVAC Replacements Citywide Appropriations Reduction Project Number pf1602 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 609,340 (82,803) 526,537 - - - Total Funding Sources 609,340 (82,803) - - - - 526,537 Total Expenditures 526,538 - - - - - 526,538 Note: Out year expenditures are estimates and subject to change Balance Forward 82,803 Project Funding Detail This project will replace and rehabilitiate HVAC units at city facilities. This project will include a redesign of the HVAC replacement at Fire Station 61 as well as a replacement at Terrabay Gym. The HVAC units are past their estimated useful life and are requiring increasing levels of maintenance to ensure reliability. The original CIP was to replace and rehabilitate HVAC units throughout the City. This project will include a new system at Terrabay GYM and the system design for the HVAC system at Fire Station 61. The HVAC system works but needs to be redesigned to meet the needs of the Fire Dept. The duct work needs to be re-run, which necessitates a consultant to design the project first. Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-20 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 7. Training Tower Maintenance Appropriations Reduction Project Number pf1704 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 63,240 (8,160) 180,768 235,848 PSIF 21,760 (2,808) 62,200 81,152 - - Total Funding Sources 85,000 (10,968) - 242,968 - - 317,000 PSIF- Public Safety Impact Fee Total Expenditures 74,032 - - 242,968 - - 317,000 Note: Out year expenditures are estimates and subject to change Balance Forward 10,968 This project will make repairs to the Fire Station 61 Training Tower including replacement of deteriorated and corroded beams, guardrail installation at all roof levels, repair of burn room stainless steel trim around room fire insulation as well as replacement of any missing fasteners. Fire Training Tower was built in 2006. In 2015, assessment of the tower revealed several high priority repairs that are needed in order to comply with National Fire Protection Association (NFPA) training structure standards. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-21 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 8. City Hall Security Upgrades Appropriations Reduction Project Number pf1705 Project Scope Project Justification Project Manager Brian Crume Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 265,000 (90,388) 140,388 315,000 - - - Total Funding Sources 265,000 (90,388) - 140,388 - - 315,000 Total Expenditures 174,612 - - - - 315,000 Note: Out year expenditures are estimates and subject to change Balance Forward 90,388 This project will implement priority one security upgrades of the recently completed security study. Upgrades will include installation of security cameras, panic alarms, improved fencing around HVAC system and upgrading existing doors with new locks and hardware. The upgrades are modest improvements that will enhance the security of the City Hall building for the employees and visitors. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-22 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 9. Brentwood Parking Lot Improvements Appropriations Reduction Project Number pf1802 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 131,880 (27,697) - 350,000 454,183 - - - Total Funding Sources 131,880 (27,697) - 350,000 - - 454,183 Total Expenditures 104,183 - - 377,697 - - 481,880 Note: Out year expenditures are estimates and subject to change Balance Forward 27,697 Out years This project will work with Brentwood merchants to modify loading zones, restore pavement, and modify the Brentwood parking configuration and sidewalks. The parking lot has not been resurfaced for several years. Extensive wear is evident. Additionally, circulation and parking configuration are poor. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-23 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 10. City Hall Roof Replacement Appropriations Reduction Project Number pf1804 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 585,689 (283,866) 301,823 - - - Total Funding Sources 585,689 (283,866) - - - - 301,823 Total Expenditures 301,823 - - - - - 301,823 Note: Out year expenditures are estimates and subject to change Balance Forward 283,866 This project will provide a complete roof replacement of City Hall and any needed structural improvements. The roof experiences significant leaking during rain events and disrupts operations. Given the current condition and cost estimate for roof repair, a complete replacement is recommended to maintain the condition of the facility. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-24 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 11. Orange Memorial Park Aquatic Center Appropriations Reduction Project Number pf1806 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park-in-Lieu Z4 90,000 (89,418) 582 - - - Total Funding Sources 90,000 (89,418) - - - - 582 Total Expenditures 582 - - - - - 582 Note: Out year expenditures are estimates and subject to change Balance Forward 89,418 This project will design and construct a new swimming pool at Orange Memorial Park and build a new swimming facility. The scope will include demolishing the existing pool. The current swimming pool is in need of significant maintenance and has served its useful life. The proposed project is a community request and initial planning stages included significant community input. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-25 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 12. Orange Library Conversion Feasibility Study Appropriations Reduction Project Number pf1807 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Child Care Impact Fee 100,000 (24,988) 75,012 - - - Total Funding Sources 100,000 (24,988) - - - - 75,012 Total Expenditures 75,012 24,988 - - - - 100,000 Note: Out year expenditures are estimates and subject to change Balance Forward 24,988 Study the feasibility of conversting the Main Library to a child care center. The City is facing a shortage of child care facilities to accomidate the need of the community. The Project will study the feasiblity of converting the Main Library once it as been relocated to the new Civic Center Campus to a Child Care Center. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-26 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 13. Parking Garage Number 2 Project Number pf1801 Project Scope Project Justification Project Manager Ernesto Sanchez Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Other - Parking Fund 1,090,000 1,090,000 - - - - Total Funding Sources 1,090,000 - - - - - 1,090,000 Total Expenditures 176,544 913,456 - - - - 1,090,000 Note: Out year expenditures are estimates and subject to change Balance Forward 913,456 Out years This project will identify locations, create a financing plan, purchase land if necessary, design and construct a new parking garage in downtown South San Francisco. The Downtown Parking Study completed in December 2016 identified that the Downtown Parking District will need 228 additional parking spaces at peak time by 2026. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – PUBLIC FACILITIES PROJECTS L-27 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program This page intentionally left blank. CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-28 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program PARKS PROJECTS CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-29 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Parks Project Locations PLACEHOLDER FOR PROJECTS MAP CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-30 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Parks Projects Listing New Projects and Appropriations 1. Gardiner Park Playground Replacement................................................................................. L-31 Appropriations Reductions 2. Adult Fitness Equipment Installation ...................................................................................... L-32 3. Sign Hill Improvements ........................................................................................................... L-33 4. City Hall Landscape Area Master Plan .................................................................................... L-34 5. Sellick Park Renovation Project .............................................................................................. L-35 6. Buri Buri Park Baseball and Basketball Court Improvements ................................................. L-36 7. Avalon Park Improvements ..................................................................................................... L-37 8. Hillside School Soccer Field Renovations ................................................................................ L-38 Existing Projects 9. Orange Memorial Park Sports Field Renovation .................................................................... L-39 10. Gateway Monument Signs .................................................................................................... L-40 11. Urban Forest Master Plan ..................................................................................................... L-41 12. Oyster Point Development Conduits………………………………………….……………………….….…... L-42 CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-31 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 1. Gardiner Park Playground Replacement New Appropriations Project Number pk1806 Project Scope Project Justification Project Manager Jacob Gilchrist Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park-in-Lieu Z4 213,050 234,959 448,009 Grant - Housing 256,950 256,950 Grant - CDBG 265,041 265,041 - Total Funding Sources 470,000 500,000 - - - - 970,000 Total Expenditures 137,584 832,416 - - - - 970,000 Note: Out year expenditures are estimates and subject to change Balance Forward 332,416 This project rehabilitates Gardiner Park to improve the use of space, landscaping, and play equipment in order to better serve the community. Repairs were identified in Parks Deferred Maintenance Program for play equipment, infrastructure improvements, and site furnishings. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-32 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 2. Adult Fitness Equipment Installation Appropriations Reduction Project Number pk1601 Project Scope Project Justification Project Manager Jacob Gilchrist Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park-in-Lieu Z4 60,000 (60,000) - - - - Total Funding Sources 60,000 (60,000) - - - - - Total Expenditures - - - - - - - Note: Out year expenditures are estimates and subject to change Balance Forward 60,000 Install adult fitness equipment along park pathways. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-33 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 3. Sign Hill Improvements Appropriations Reduction Project Number pk1702 Project Scope Project Justification Project Manager Greg Mediati Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 100,000 (99,346) 99,346 100,000 - - - Total Funding Sources 100,000 (99,346) - - 99,346 - 100,000 Total Expenditures 654 - - 99,346 - 100,000 Note: Out year expenditures are estimates and subject to change Balance Forward 99,346 This project will begin tree maintenance and make trail improvements on Sign Hill. Trees and trails at Sign Hill have not consistently been maintained due to funding constraints. Dead trees need to be removed to create a fire clearance of 30 feet from private property. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-34 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 4. City Hall Landscape Area Master Plan Appropriations Reduction Project Number pk1801 Project Scope Project Justification Project Manager Greg Mediati Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Other - GP Maint Fee 45,000 (45,000) - - - - Total Funding Sources 45,000 (45,000) - - - - - Total Expenditures - - - - - - 45,000 Note: Out year expenditures are estimates and subject to change Balance Forward 45,000 Out years Many small projects on the high visibility site of City Hall make a clear case for a Master Plan to inform any landscaping improvements. The plan will create a list of projects to be completed over a five year period. This project will assess and produce a plan for addressing landscaping needs and future CIP projects. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-35 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 5. Sellick Park Renovation Project Appropriations Reduction Project Number pk1803 Project Scope Project Justification Project Manager Jacob Gilchrist Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park Land Construction 142,500 (77,142) 1,054,642 1,120,000 - - - Total Funding Sources 142,500 (77,142) - 1,054,642 - - 1,120,000 Total Expenditures 65,358 - - 1,054,642 - - 1,120,000 Note: Out year expenditures are estimates and subject to change Balance Forward 77,142 This project includes replacement of play equipment, resurfacing, tree thinning and removals, pathway updates,and renovation to building and picnic areas. Sellick Park play equipment is overdue for replacement. Additionally, there are high priority deferred maintenance items which need to be addressed such as tree work, ADA accessibility issues on pathways and picnic areas, and restroom building items. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-36 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 6. Buri Buri Park Baseball and Basketball Court Improvements Appropriations Reduction Project Number pk1804 Project Scope Project Justification Project Manager Jacob Gilchrist Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park Land Construction 50,000 (20,580) 290,580 320,000 - - - Total Funding Sources 50,000 (20,580) - 290,580 - - 320,000 Total Expenditures 29,420 - - 290,580 - - 320,000 Note: Out year expenditures are estimates and subject to change Balance Forward 20,580 This project will resurface the basketball court, renovate the baseball field and address amenities including bleachers, scoreboard, and paving for ADA accessibility. Much of the work identified at Buri Buri Park was completed in the Playground Renovation CIP project completed in 2015, but the basketball court needs resurfacing and the field and related amenities (bleachers, scoreboard, ADA related paving) have issues that require rehabilitation. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-37 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 7. Avalon Park Improvements Appropriations Reduction Project Number pk1805 Project Scope Project Justification Project Manager Jacob Gilchrist Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park Land Construction 40,000 (15,133) 231,133 256,000 - - - Total Funding Sources 40,000 (15,133) - 231,133 - - 256,000 Total Expenditures 24,867 - - 231,133 - - 256,000 Note: Out year expenditures are estimates and subject to change Balance Forward 15,133 This project will address immediate tree concerns, provide ballfield improvements, and safety resurfacing. This project addresses high and medium priority items identified in the Parks Deferred Maintenance Plan. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-38 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 8. Hillside School Soccer Field Renovations Appropriations Reduction Project Number pk1807 Project Scope Project Justification Project Manager Jacob Gilchrist Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park-in-Lieu Z4 249,200 (221,788) 221,788 249,200 - - - Total Funding Sources 249,200 (221,788) - - 221,788 - 249,200 Total Expenditures 27,412 - - 221,788 - - 249,200 Note: Out year expenditures are estimates and subject to change Balance Forward 221,788 This project will provide rehabilitation to deferred maintenance conditions at SSFUSD owned, SSF maintained Hillside School site. Deferred maintenance conditions as identified by staff and stakeholders. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-39 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 9. Orange Memorial Park Sport Field Renovation Project Number pk1402 Project Title Project Scope Project Justification Project Manager Jacob Gilchrist Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Park-in-Lieu Z4 900,000 9,200,000 10,100,000 - - - Total Funding Sources 900,000 - 9,200,000 - - - 10,100,000 Total Expenditures 199,158 700,842 9,200,000 - - - 10,100,000 Note: Out year expenditures are estimates and subject to change Balance Forward 700,842 Orange Memorial Park Sports Field Renovation This project will be divided into two phases: Phase 1 will include the perimeter improvements of the baseball and softball field including replacement of grandstands, fencing, and pathway improvements. Phase 2 will include turf, irrigation, and other field improvement needs. Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower maintenance bleachers. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-40 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 10. Gateway Monument Signs Project Number pk1701 Project Scope Project Justification Project Manager Greg Mediati Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Other - Developer Fees 501,423 501,423 - - Total Funding Sources 501,423 - - - - - 501,423 Total Expenditures 368,775 261,225 - - - - 630,000 Note: Out year expenditures are estimates and subject to change Balance Forward 132,648 This project will design all gateway monument signs at all remaining locations and construct gateway signs at the following locations: Mission and McLellan, Westborough and Skyline, and Sister Cities at Airport. In 2013, the South San Francisco Gateway Master Plan Study was completed. An advisory committee was formed as part of the study which included; Councilmember Matsumoto, two Parks & Recreation Commission members, a member of the Beautification Committee and City staff. The study identified 12 entry points within the City where the installation of gateway monument signs will be visible and welcoming addition as vehicles enter the City. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-41 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 11. Urban Forest Master Plan Project Number pk1802 Project Scope Project Justification Project Manager Sharon Ranals/Sailesh Mehra Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Other - GP Maint Fee 70,000 70,000 - - - Total Funding Sources 70,000 - - - - - 70,000 Total Expenditures 70,000 - - - - - 70,000 Note: Out year expenditures are estimates and subject to change Balance Forward - This project will provide a handbook for prioritizing and implementing many specific tree risk items at sites called out in the Parks Deferred Maintenance Plan (PDMP). The Urban Forest Master Plan will create a guide for the existing staff to move to a block-by-block pruining schedule and systematically manage the City's tree inventory. This plan will make recommendations relative to the climate and habitat action. Also directly relates to Climate Action Plan goals. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-42 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 12. Oyster Point Development Conduits Project Number pk1902 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 85,000 85,000 - - - Total Funding Sources 85,000 - - - - - 85,000 Total Expenditures - - - - - - 85,000 Note: Out year expenditures are estimates and subject to change Balance Forward 85,000 This project will construct Joint Trench and Bay Trail conduits for future closed-circuit television (CCTV) and WiFi. Conduits will facilitate the future installation of wires and cables to provide surveillance capabilities along the trail in the future. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – PARKS PROJECTS L-43 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program This page intentionally left blank. CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-44 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program STORM DRAIN PROJECTS CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-45 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Storm Drain Project Locations PLACEHOLDER FOR PROJECTS MAP CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-46 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Storm Drain Projects Listing New Project and Additional Appropriations 1. Orange Memorial Park Storm Capture Project ......................................................................... 47 2. Hickey/Camaritas Slide Repairs ................................................................................................ 48 3. South Linden Storm Drain Repairs ............................................................................................ 49 Appropriations Reductions 4. Shaw Road Storm Line By-pass ………………………………………………………………….………………………. 50 On-Going Projects 5. Storm Water Trash Capture Devices ......................................................................................... 50 6. Green Infrastructure Planning Study ........................................................................................ 52 7. Francisco Terrace Storm Drain .................................................................................................. 53 CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-47 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 1. Orange Memorial Park Storm Capture Project New Appropriations Project Number sd1801 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Other - Caltrans 1,000,000 8,500,000 9,500,000 - - - Total Funding Sources 1,000,000 8,500,000 - - - - 9,500,000 Total Expenditures 871,862 8,328,138 - - - - 9,500,000 Note: Out year expenditures are estimates and subject to change Balance Forward 128,138 Out years This project will design and construct a storm water capture device including a pretreatment chamber, ground water infiltration wells, irrigation pumping system and associated piping at Orange Memorial Park. The Municipal Regional Permit requires the City to reduce total daily maximum loads of PCB's and Mercury entering the storm drain system. Additionally the MRP requires the City to reduce trash entering the water ways. This project help the City comply with MRP requirements. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-48 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 2. Hickey / Camaritas Slide Repairs New Project Project Number sd2001 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund - 75,000 600,000 675,000 - - - Total Funding Sources - 75,000 600,000 - - - 675,000 Total Expenditures - 75,000 600,000 - - - 675,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Repair valley gutter and hillside at Hickey and Camaritas to stabilize slope and prevent further erosion. The existing hillsides have experienced landslides and need stabilization and protection. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-49 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 3. South Linden Storm Drain Repairs New Project Project Number sd2002 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund - 140,156 140,156 - - - Total Funding Sources - 140,156 - - - - 140,156 Total Expenditures - 140,156 - - - - 140,156 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Line storm drain pipe at South Linden Avenue and San Mateo Avenue. Repair the Storm Drain Line before more expensive repairs are required. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-50 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 4. Shaw Road Storm Line By-Pass Appropriations Reduction Project Number sd1602 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Storm Water 75,000 (52,175) 22,825 - - - Total Funding Sources 75,000 (52,175) - - - - 22,825 Total Expenditures 22,825 - - - - - 22,825 Note: Out year expenditures are estimates and subject to change Balance Forward 52,175 Project Funding Detail Out years To significantly reduce the risk of flooding in front of properties along 300 block of Shaw Road, this project will first identify the needed improvement through a technical memo. Later phases will install pipe to help convey excess water to the Shaw Road Pump Station. This project will greatly reduce frequent flooding in the 300 block of Shaw Road. CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-51 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 5. Storm Water Trash Capture Device Project Number sd1401 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Storm Water 6,818 6,818 Other - Solid Waste 476,000 476,000 - - Total Funding Sources 482,818 - - - - - 482,818 Total Expenditures 329,871 152,947 - - - - 482,818 Note: Out year expenditures are estimates and subject to change Balance Forward 152,947 Out years This project will indentify, install and place stormwater trash capture devices to improve waterways and comply with National Pollutant Discharge Elimination System (NPDES) municipal regional permit (MRP) requirements. Needed to comply with NPDES MRP requirements. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-52 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 6. Green Infrastructure Planning Study Project Number sd1603 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Storm Water 133,815 133,815 General Fund 50,000 50,000 - - Total Funding Sources 133,815 - 50,000 - - - 183,815 Total Expenditures 119,985 13,830 - - - - 133,815 Note: Out year expenditures are estimates and subject to change Balance Forward 13,830 National Pollutant Discharge Elimination System (NPDES) provision C.3.j requires all permittees to develop a Green Infrastructure framework for governing body approval by June 2017. This project will result in a report that prioritizes and maps project locations in the City where existing impervious surfaces can be replaced with permeable material. Permit compliance and planning of future CIPs Project Funding Detail Matt Ruble Out years CAPITAL IMPROVEMENT PROGRAM – STORM DRAINS PROJECTS L-53 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 7. Francisco Terrace Storm Drain Project Number sd1701 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 560,969 560,969 Gas Tax 210,918 210,918 Infastructure Reserves 68,113 68,113 - Total Funding Sources 840,000 - - - - - 840,000 Total Expenditures 752,226 87,774 - - - - 840,000 Note: Out year expenditures are estimates and subject to change Balance Forward 87,774 This project will result in refined prioritization of upgrades of the City's storm drain system and selection of the highest priority areas and projects including the Francisco Terrace neighborhood. Selected projects will then move forward into design and construction. This project will continue the work of the completed Storm Drain Master Plan (Project sd1002) which is a planning document that provides general information on deficiencies and prioritization of repair. The information is not, however, specific enough to select projects and begin design. More focused work is necessary to select projects that should move forward for completion during the next few years. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-54 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program SANITARY SEWER PROJECTS CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-55 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Sanitary Sewer Project Locations PLACEHOLDER FOR PROJECTS MAP CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-56 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Sanitary Sewer Projects Listing New Project and Additional Appropriations 1. Sanitary Sewer Rehabilitation ................................................................................................. L-57 2. Plant-Wide Industrial Re-Coating Program ............................................................................. L-58 3. Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue ...................... L-59 4. Pump Station #2 Upgrade ....................................................................................................... L-60 5. Pump Station Industrial Re-Coating Program ......................................................................... L-61 Appropriations Reductions 6. Vactor-Sweeper Waste Receiving Station Improvements ...................................................... L-62 7. Water Quality Control Plant Maintenace Building Roof Replacement .................................. L-64 On-Going Projects 8. Water Quality Control Plant Solar Photovoltaic System......................................................... L-64 9. Wet Weather and Digester Improvements Project ……………………………………………………………L-65 10. Sodium Hypochlorite Storage Tank Replacement Project .................................................... L-66 11. Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction ………………. L-67 12. Water Quality Control Plant Effluent Storage Basin Liner Replacement ............................. L-68 13. Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade ................... L-69 14. Sewer Master Plan ................................................................................................................ L-70 15. Sea Level Rise Study and Planning at Water Quality Control Plant ...................................... L-70 16. Pump Station #14 Upgrade ………………………………………………………………………………………… L-72 CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-57 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 1. Sanitary Sewer Rehabilitation New Appropriations Project Number ss2001 Project Scope Project Justification Project Manager Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 500,000 1,575,000 3,500,000 3,500,000 3,500,000 12,575,000 - - - Total Funding Sources - 500,000 1,575,000 3,500,000 3,500,000 3,500,000 12,575,000 Total Expenditures - 500,000 - - - - 1,575,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Sewer rehab will be based on Sewer Master Plan analysis & recommendations The project will prevent root intrusion into the City’s sewer mains, help prevent blockages and spills, and will reduce overall future maintenance costs. Program Management/Swinerton Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-58 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 2. Plant-Wide Industrial Re-Coating Program New Appropriations Project Number ss1307 Project Scope Project Justification Project Manager Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 2,390,927 1,222,375 1,222,375 1,047,750 5,883,427 San Bruno Share 906,778 463,575 463,575 397,350 2,231,278 NBSU 125,311 64,050 64,050 54,900 308,311 - Total Funding Sources 3,423,016 1,750,000 1,750,000 1,500,000 - - 8,423,016 NBSU - North Bayside Systems Unit. Total Expenditures 282,470 4,890,545 1,750,000 1,500,000 - - 8,423,015 Note: Out year expenditures are estimates and subject to change Balance Forward 3,140,545 This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP). The WQCP needs to maintain and protect several of its buildings and equipment by painting them with the proper coating. Program Management/Swinerton Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-59 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 3. Pump Station #4 Force Main Design / Contingency Pipes Under Utah Avenue New Appropriations Project Number ss1502 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 3,800,000 5,000,000 8,800,000 - - - Total Funding Sources 3,800,000 5,000,000 - - - - 8,800,000 Total Expenditures 735,786 8,064,214 - - - - 8,800,000 Note: Out year expenditures are estimates and subject to change Balance Forward 3,064,214 This project will design and construct an additional force main from Pump Station #4 to the WQCP. There is one existing force main from Pump Station #4. An additional force main will provide redundancy in the event the existing force main breaks or needs maintenance. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-60 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 4. Pump Station #2 Upgrade New Appropriations Project Number ss1702 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Impact Fees 3,299,089 3,299,089 Sewer Capacity Charge 4,500,000 4,500,000 - - Total Funding Sources 3,299,089 4,500,000 - - - - 7,799,089 Total Expenditures 531,122 7,267,967 - - - - 7,799,089 Note: Out year expenditures are estimates and subject to change Balance Forward 2,767,967 This project will design the necessary upgrades to the pump station to accommodate the new growth in "The Cove" area. Construction to occur in the next fiscal year. This project is identified in the East of 101 Sewer Master Plan. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-61 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 5. Pump Station Industrial Re-Coating Program New Appropriations Project Number ss1901 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 750,000 750,000 750,000 2,250,000 - - - Total Funding Sources 750,000 750,000 750,000 - - - 2,250,000 Total Expenditures - 275,000 775,000 1,200,000 - - 2,250,000 Note: Out year expenditures are estimates and subject to change Balance Forward 750,000 Out years This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP). The pump stations needs to maintain and protect several of its buildings and equipment by painting them with the proper coating. Program Management/Swinerton Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-62 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 6. Vactor-Sweeper Waste Receiving Station Improvements Appropriations Reduction Project Number ss1503 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 204,750 (159,285) 45,465 San Bruno Share 75,250 (58,541) 16,709 - - Total Funding Sources 280,000 (217,826) - - - - 62,174 Total Expenditures 62,174 - - - - - 62,174 Note: Out year expenditures are estimates and subject to change Balance Forward 217,826 This project is to design improvements to the Water Quality Control Plant's vactor station to decrease silt and solids levels. A preliminary engineering study showed that increased use of the Vactor Waste Receiving Station by street sweepers has resulted in high silt and solids levels in discharge waste streams. Large amounts of trash and grit entering the Vactor waste receiving station clog pipes and drains. Dirt, grit, and silt accumulation results in excessive inorganic loadings to the primary treatment train and anaerobic digesters resulting in more frequent and costly cleaning schedules. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-63 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 7. Water Quality Control Plant Maintenance Building Roof Replacement Appropriations Reduction Project Number ss1701 Project Scope Project Justification Project Manager Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 182,700 (124,781) 57,919 San Bruno Share 67,300 (45,965) 21,335 - - Total Funding Sources 250,000 (170,746) - - - - 79,254 Total Expenditures 79,255 - - - - - 79,255 Note: Out year expenditures are estimates and subject to change Balance Forward 170,745 Out years WQCP Maintenance Building Roof Replacement Jason Hallare Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-64 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 8. Water Quality Control Plant Solar Photovoltaic System Project Number ss1205 Project Scope Project Justification Project Manager Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 1,005,435 1,005,435 San Bruno Share 370,365 370,365 - - Total Funding Sources 1,375,800 - - - - - 1,375,800 Total Expenditures 184,835 - - 1,191,482 - - 1,376,317 Note: Out year expenditures are estimates and subject to change Balance Forward 1,190,965 Construction of a solar photovoltaic carport system at the WQCP. This project will provide the WQCP with a sustainable source of electricity and will reduce electrical costs. Matt Ruble Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-65 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 9. Wet Weather and Digester Improvements Project Project Number ss1301 Project Scope Project Justification Project Manager Total Appropriation Projected Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 3,679,466 3,679,466 San Bruno Share 3,614,550 3,614,550 SRF Loan 53,403,000 53,403,000 Sewer Capacity Charge 6,132,988 6,132,988 Total Funding Sources 66,830,004 - - - - - 66,830,004 Total Expenditures 62,742,717 4,087,287 - - - - 66,830,004 Balance Forward 4,087,287 This project consists of replacing digesters #1 and #2 and retrofitting #3 at the Water Quality Control Plant. Additionally the project is comprised of wet weather improvements that will upgrade the wastewater treatment plant processes by modifying the aeration basins and channels, constructing an additional secondary clarifier, constructing new storm water pump stations, installing electric/automatic gates on the flow splitting structures, and installing new mechanisms at the existing clarifiers. The Water Quality Control Plant is in need of an upgrade on several of its processes to comply with new National Pollutant Discharge Elimination System permit requirements. EKI Environment & Water Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-66 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 10. Sodium Hypochlorite Storage Tank Replacement Project Project Number ss1601 Project Scope Project Justification Project Manager Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 778,260 778,260 San Bruno Share 286,740 286,740 - - Total Funding Sources 1,065,000 - - - - - 1,065,000 Total Expenditures 359,376 - - - - - 359,376 Note: Out year expenditures are estimates and subject to change Balance Forward 705,624 Program Management/Swinerton This project will replace three (3) existing sodium hypochlorite tanks, which provide disinfection to treated wastewater before discharge into the bay. The original storage tanks were installed in 1995. In 2008 the tanks began to leak product and were repaired using liners. The contractor who installed the liners advised that the tanks should be replaced within the next five to eight years. The tanks have begun to leak again and have reached the end of their useful life. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-67 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 11. Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction Project Number ss1703 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 292,308 1,461,600 730,800 2,484,708 San Bruno Share 107,692 538,400 269,200 915,292 - - Total Funding Sources 400,000 - - 2,000,000 1,000,000 - 3,400,000 Total Expenditures 114,880 - - 2,000,000 1,000,000 - 3,114,880 Note: Out year expenditures are estimates and subject to change Balance Forward 285,120 This project will remove and replace drive mechanism and center columns, repair concrete tank structure, and abrasively blast and recoat tank interior and exterior. The Water Quality Control Plant was originally constructed in 1965, with a condition assessment completed in 2015. Consultant recommended replacement of drive mechanisms, which have become structurally deficient, and repair and recoating of concrete structure to ensure reliable operation. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-68 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 12. Water Quality Control Plant Effluent Storage Basin Liner Replacement Project Number ss1704 Project Scope Project Justification Project Manager Pragram Management/Swinerton Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 781,932 781,932 San Bruno Share 288,068 288,068 - - Total Funding Sources 1,070,000 - - - - - 1,070,000 Total Expenditures 127,652 942,348 - - - - 1,070,000 Note: Out year expenditures are estimates and subject to change Balance Forward 942,348 This project will design and replace effluent storage basin liner with a new membrane. The Water Quality Control Plant effluent storage basin was constructed in 2005. Periodic inspections have revealed moderate to severe ultraviolet light (UV) damage to the lining membrane. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-69 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 13. Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade Project Number ss1705 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 2,689,300 2,689,300 San Bruno Share 990,700 990,700 - - Total Funding Sources 3,680,000 - - - - - 3,680,000 Total Expenditures 172,712 - - - - - 172,712 Note: Out year expenditures are estimates and subject to change Balance Forward 3,507,288 This state of the art project will design, construct and replace automatic switchgear and cogeneration controls in Blower Building No. 1. The original K1/K2 switchgear and cogeneration controls were installed during the 1992 plant expansion project. Parts are no longer available for servicing this equipment. Upgrading the controls would also allow the cogeneration system to operate while the plant is on standby generators, thus reducing and extending our run time. This upgrade will provide more reliable operation during utility power outages. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-70 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 14. Sewer Master Plan Project Number ss1801 Project Scope Project Justification Project Manager Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 500,000 500,000 - - - Total Funding Sources 500,000 - - - - - 500,000 Total Expenditures 422,472 - - - - - 422,472 Note: Out year expenditures are estimates and subject to change Balance Forward 77,528 Hydraulic model of sewer collection and conveyance system west of 101. Additionally this project will conduct a condition assessment and map all force mains in East of 101 area. This project will determine deficiencies within the city's sanitary sewer system and develop a future capital improvement program for the sanitary sewer system. The master plan will also justify capacity charge fees and/or impact fees for infill projects. Jason Hallare Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-71 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 15. Sea Level Rise Study and Planning at Water Quality Control Plant Project Number ss1802 Project Scope Project Justification Project Manager Total Appropriation Adopted Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Enterprise 438,480 365,400 365,400 365,400 1,534,680 San Bruno Share 161,520 134,600 134,600 134,600 565,320 - - Total Funding Sources 600,000 - - 500,000 500,000 500,000 2,100,000 Total Expenditures - 600,000 - 500,000 500,000 500,000 2,100,000 Note: Out year expenditures are estimates and subject to change Balance Forward 600,000 Out years Plan, develop strategies, and begin design for sea level rise mitigation at the Water Quality Control Plant This project will protect the infrastruce at the Water Quality Control Plant for sea level rise. Jason Hallare Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-72 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 16. Pump Station #14 Upgrade Project Number ss1902 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Sewer Impact Fees 300,000 4,000,000 4,300,000 - - - Total Funding Sources 300,000 - 4,000,000 - - - 4,300,000 NBSU - North Bayside Systems Unit. Total Expenditures - 300,000 3,000,000 - - - 3,300,000 Note: Out year expenditures are estimates and subject to change Balance Forward 300,000 Out years This project will design the necessary upgrades to the pump station in order to accommodate the new growth in "The Cove" area. Construction to occur in the next fiscal year. This project is identified in the East of 101 Sewer Master Plan. TBD Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-73 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program STREETS PROJECTS CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-74 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Street Project Locations PLACEHOLDER FOR PROJECTS MAP CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-75 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Streets Projects Listing New Projects and Additional Appropriations 1. South Linden Avenue Grade Separation ................................................................................. L-76 2. Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way) ................................................. L-77 3. Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) ........................................ L-78 4. Linden Avenue/Spruce Avenue Traffic Calming Improvements (Phase 2) ............................. L-79 5. Caltrain Station Enhancements............................................................................................... L-80 6. Paint Restriping of City Streets ………………………………………………………………………………………… L-81 7. North Access Road Bike and Pedestrian Improvements ........................................................ L-82 8. Street Rehabilitation Program ................................................................................................ L-83 9. Underground Utilities District (UUD) – Rule 20A for Mission Road ....................................... L-84 10. Survey Monument (On Going) ……………………………………………………………………………………… L-85 Appropriations Reductions 11. South Airport Boulevard Bridge Replacement ..................................................................... L-86 12. Underground Utility District - Rule 20A Spruse Avenue ……………………………………….………… L-87 13. Oak Avenue Extension …………………………………………………………………………………………………… L-88 14. 3rd Avenue Rail Extension Feasibility Study ………………….…………………………….………………… L-89 On-Going Projects 15. Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (Phase 1) …………………………………………………………………………………………………….. L-90 16. Spruce Avenue Pedestrian Safety Improvements Project .................................................... L-91 17. Underground Utilities District (UUD) Rule 20A for Antoinette Lane .................................... L-92 18. Bridge Preventative Maintenance Program ......................................................................... L-93 19. Grand Avenue Streetscape ................................................................................................... L-94 20. Street Lighting Enhancement Program ................................................................................. L-95 21. Bridge Preventative Maintenance Program – Grand Avenue Overpasses ........................... L-96 22. El Camino Real Gateway Sign and Median Improvement (Noor to Spruce) ........................ L-97 23. Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) .......................................... L-91 24. Railroad Avenue Extension Feasibility Study ………………………………………………………….……. L-99 CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-76 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 1. South Linden Avenue Grade Separation New Appropriations Project Number st1004 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Gas Tax 149,849 149,849 Measure A 32,924 60,000 92,924 - - Total Funding Sources 182,773 60,000 - - - - 242,773 Total Expenditures 127,008 115,765 - - - - 242,773 Note: Out year expenditures are estimates and subject to change Balance Forward 55,765 This project will provide coordination for the South Linden Grade Separation. This is the last remaining at-grade Caltrain/Union Pacific railroad crossing in South San Francisco. Separating the vehicles and trains will prevent crossing accidents and improve traffic flow. Bianca Liu Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-77 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 2. Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way) New Appropriations Project Number st1403 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grants - OBAG TLC 1,000,000 1,000,000 Measure A 1,850,583 150,000 2,000,583 - - Total Funding Sources 2,850,583 150,000 - - - - 3,000,583 OBAG TLC - One Bay Area Grant, Transportation for Livable Communities. Total Expenditures 2,791,020 - - - - - 2,790,273 Note: Out year expenditures are estimates and subject to change Balance Forward 59,563 This project will improve El Camino Real between Chestnut Avenue and Arroyo Way by installing enhanced pedestrian crossings, with corner curb bulb outs and median refuge, expanded bus stop/waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. Matt Ruble Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-78 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 3. Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) New Appropriations Project Number st1502 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Measure A 1,393,500 116,500 1,510,000 Grant - TCSP 1,991,000 1,991,000 Road Maint & Rehab (SB1)1,089,000 1,089,000 General Fund 1,099,280 1,099,280 Gas Tax - Total Funding Sources 5,572,780 116,500 - - - - 5,689,280 TCSP - Transportation, Community, and System Preservation Program Total Expenditures 4,647,381 - - - - - 5,435,059 Note: Out year expenditures are estimates and subject to change Balance Forward 925,399 This project will improve El Camino Real between Kaiser Way and the South San Francisco BART station by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuge, expanded bus stop/ waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. Matt Ruble Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-79 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 4. Linden Avenue/Spruce Avenue Traffic Calming Improvements (Phase 2) New Appropriations Project Number st1602 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Measure A 140,000 140,000 Grant - ATP Cycle 2 868,000 868,000 Road Maint & Rehab (SB1)1,500,000 1,500,000 - Total Funding Sources 1,008,000 1,500,000 - - - - 2,508,000 ATP - Active Transportation Program Total Expenditures 252,999 - - - - - 252,999 Note: Out year expenditures are estimates and subject to change Balance Forward 755,001 The project will design improvements along Linden Avenue from Aspen Avenue to Miller Avenue and Spruce Avenune from Lux to Miller. Elements include new intersection bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb ramps, pedestrian crossings, median pedestrian refuge islands, and installation of a Class II bike lane with signage. Linden and Spruce Avenues are identified in the Pedestrian Master Plan as a priority project. It is an integral part of the City's Downtown Station Area Plan. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-80 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 5. Caltrain Station Enhancements New Appropriations Project Number st1603 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 138,500 138,500 Infrastructure Reserves 8,302,500 8,302,500 TSE-in-Lieu Fee 495,000 900,000 1,395,000 - Total Funding Sources 8,936,000 900,000 - - - - 9,836,000 Total Expenditures 1,788,327 - 5,900,000 - - - 7,688,327 Note: Out year expenditures are estimates and subject to change Balance Forward 7,147,673 This project will enhance Caltrain Entry Plaza above the Caltrain design standards and including wider sidewalks and plazas along Grand Avenue from Airport Boulevard to Spruce Avenue. Additional finish material, landscaping, furnishing, shelter, lighting and amenity upgrades to the approved and fully funded Caltrain Station Improvement Project lead by the Joint Powers Board/Caltrain. This project is supported by the Downtown Station Specific Plan. Widened sidewalks and plazas are envisioned along Grand Avenue to benefit pedestrians and businesses. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-81 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 6. Paint Restriping of City Streets New Appropriations Project Number st1604 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Gas Tax 80,000 50,000 50,000 180,000 - - - Total Funding Sources 80,000 50,000 50,000 - - - 180,000 Total Expenditures 33,068 96,932 50,000 - - - 180,000 Note: Out year expenditures are estimates and subject to change Balance Forward 46,932 Out years Refresh crosswalks and lane striping citywide. Paint on City streets fades overtime and should be refreshed periodically. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-82 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 7. North Access Road Bike and Pedestrian Improvements New Appropriations Project Number st1806 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Road Maint & Rehab (SB1)75,000 75,000 General Fund 161,405 161,405 Measure A 450,000 450,000 - Total Funding Sources 236,405 450,000 - - - - 686,405 Total Expenditures 115,057 571,348 - - - - 686,405 Note: Out year expenditures are estimates and subject to change Balance Forward 121,348 This project will widen approximately 1,000 feet of bike and pedestrian pathways on North Access Road beginning at South Airport Boulevard. BCDC permit 1998.011.095 amendment four requires that this project is constructed and completed by June 1, 2018. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-83 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 8. Street Rehabilitation Program New Appropriations Project Number st1903 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 575,675 575,675 Measure A 600,000 1,000,000 1,000,000 1,000,000 3,600,000 Measure W 1,184,000 667,000 667,000 667,000 667,000 667,000 4,519,000 SMC Measure W 300,000 600,000 600,000 600,000 600,000 2,700,000 Grant - OBAG 2 1,027,000 1,027,000 Road Maint & Rehab (SB1)700,000 1,000,000 1,000,000 1,000,000 3,700,000 Total Funding Sources 2,211,000 1,542,675 2,567,000 3,267,000 3,267,000 3,267,000 16,121,675 OBAG 2 - One Bay Area Grant Cycle 2 Total Expenditures 1,414,862 2,338,813 2,567,000 3,267,000 3,267,000 3,267,000 16,121,675 Note: Out year expenditures are estimates and subject to change Balance Forward 796,138 This project will rehabilitate various City streets in accordance with the City's pavement management Road surfaces deteriorate over time and need rehabilitation to improve its condition. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-84 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 9. Underground Utilities District (UUD) Rule 20A for Mission Road New Appropriations Project Number st1904 Project Scope Project Justification Project Manager Program Management/Swinerton Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Gas Tax 83,845 200,000 283,845 Other - Rule 20A - General Fund - - Total Funding Sources 83,845 200,000 - - - - 283,845 Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract accpetance Total Expenditures 80,067 178,778 - - - - 258,845 Note: Out year expenditures are estimates and subject to change Balance Forward 3,778 Establish an Underground Utility District on Mission Road from Grand Avenue to connect with underground utilities at the South San Francisco BART south entrance. This district would extend approximately 2,000 linear feet and would use approximately $3.75 million of the City's Rule 20 credits. Mission Road is a major collector street, carrying a heavy volume of traffic to the BART station. This new district completes a gap between utilities undergrounded with the BART station construction and utilities to be undergrounded with Parcel C development. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-85 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 10. Survey Monument (On Going) New Appropriations Project Number st2001 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Gas Tax - 75,000 75,000 100,000 100,000 100,000 450,000 - - - - Total Funding Sources - 75,000 75,000 100,000 100,000 100,000 450,000 Total Expenditures - 75,000 75,000 100,000 100,000 100,000 450,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Survey monument restoration citywide. Board for Professional Engineers, Land Surveyors, and Geologists has notified the City to proactively replace survey monuments citywide that were destroyed. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-86 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 11. South Airport Boulevard Bridge Replacement Appropriations Reduction Project Number st1301 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grants - HBP 9,119,245 9,119,245 Measure A 802,900 802,900 General Fund 378,595 (318,350) 60,245 Other - Genentech Donatio 850,000 850,000 Total Funding Sources 11,150,740 (318,350) - - - - 10,832,390 HBP - Highway Bridge Program Total Expenditures 10,832,390 - - - - - 10,832,390 Note: Out year expenditures are estimates and subject to change Balance Forward 318,350 The project will replace the South Airport Boulevard bridge at North Access Road. Bridge inspection by Caltrans resulted in a reduced load rating for the bridge and requires replacement. Bob Hahn Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-87 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 12. Underground Utility District – Rule 20A Spruce Avenue Appropriations Reduction Project Number st1204 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Gas Tax 138,545 (5,819) 190,835 323,561 Other - Rule 20A - - - Total Funding Sources 138,545 (5,819) - - - 190,835 323,561 Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract acceptance Total Expenditures 132,725 - - - - 222,290 355,015 Note: Out year expenditures are estimates and subject to change Balance Forward 5,819 This project will underground overhead utility wires on Spruce Avenue and Chestnut Avenue. A new street lighting system will need to be designed and constructed. Undergrounding of overhead utility wires will enhance the area and increase utility service reliability. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-88 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 13. Oak Avenue Extension Appropriations Reduction Project Number st1808 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 249,987 (54,170) 195,817 - - - Total Funding Sources 249,987 (54,170) - - - - 195,817 Total Expenditures 195,817 - - - - - 195,817 Note: Out year expenditures are estimates and subject to change Balance Forward 54,170 Out years To develop a preliminary design of the potential Oak Avenue extension to facilitate surrounding developments such as Civic Center Campus and Public Utilities Commision (PUC) sites. To help facilitate the development of the Civic Center Campus and PUC sites Matt Ruble Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-89 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 14. 3rd Avenue Rail Extension Feasibility Study Appropriations Reduction Project Number st1902 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 50,000 (49,851) 149 - - - Total Funding Sources 50,000 (49,851) - - - - 149 Total Expenditures 149 - - - - - 149 Note: Out year expenditures are estimates and subject to change Balance Forward 49,851 Out years To extend the 3rd Avenue light rail from San Francisco to South San Francisco. To provide additional transit for commuters and the public. TBD Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-90 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 15. Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (Phase 1) Project Number st1601 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Measure A 80,000 80,000 Grant - TDA 400,000 400,000 - - Total Funding Sources 480,000 - - - - - 480,000 TDA - Transportation Development Act Total Expenditures 169,406 - - - - - 169,406 Note: Out year expenditures are estimates and subject to change Balance Forward 310,594 The project will improve Linden Avenue from California Avenue to Aspen Avenue. Elements include new interesection bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb ramps, ped xings, median ped refuge islands, and installation of a Class II bike lane with signage. Linden Avenue is identified in the Pedestrian Master Plan as a priority project. It is an integral part of the City's Downtown Station Area Plan. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-91 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 16. Spruce Avenue Pedestrian Safety Improvements Project Project Number st1605 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 179,600 179,600 - - - Total Funding Sources 179,600 - - - - - 179,600 Total Expenditures 141,778 - - - - - 141,778 Note: Out year expenditures are estimates and subject to change Balance Forward 37,822 Along Spruce Avenue, from Lux Ave. to Miller Ave., this project will install edge line striping, traffic calming medians, high visibility crosswalk, staggered landscaped bulbouts, and crosswalk striping. Complete design phase only. Grant ready for future construction. Implementation of the City's Pedestrian Master Plan to improve pedestrian safety. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-92 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 17. Underground Utilities District (UUD) Rule 20A for Antoinette Lane Project Number st1702 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Infrastructure Reserves 539,224 539,224 Other - Rule 20A 2,820,480 2,820,480 Measure W - - Total Funding Sources 3,359,704 - - - - - 3,359,704 Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract acceptance Total Expenditures 763,847 - - - - - 763,847 Note: Out year expenditures are estimates and subject to change Balance Forward 2,595,857 This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 million. Antoinette Lane adjoins the Centennial Trail, a public recreation area, and will adjoin a future civic area. The City plans to develop the SFPUC site located at ECR/Chestnut. Overhead lines must be undergrounded prior to development. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-93 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 18. Bridge Preventative Maintenance Program Project Number st1703 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Infrastructure Reserves 180,000 180,000 Grant - HBP 1,569,000 - - - Total Funding Sources 1,749,000 - - - - - 180,000 HBP-Highway Bridge Program Total Expenditures 33,228 - - - - - 33,228 Note: Out year expenditures are estimates and subject to change Balance Forward 1,715,772 This project will conduct preventative maintenance on ten (10) city bridges including: Colma Creek Bridge at Produce Avenue, Colma Canal Bridge at Linden Avenue, Two bridges over San Bruno Channel over N. Access Road, Colma Creek Bridge at Spruce Avenue, Colma Creek Bridge at Chestnut Avenue, Colma Creek Bridge at Utah Avenue, Grand Avenue and San Bruno Channel for North Access Road. State highway grant funds are available to pay the costs of the bridge preventative maintenance program. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-94 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 19. Grand Avenue Streetscape Project Number st1801 Project Scope Project Justification Project Manager Tony Rozzi Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Infrastructure Reserves 367,500 2,500,000 2,867,500 - - - Total Funding Sources 367,500 - - 2,500,000 - - 2,867,500 Total Expenditures 350,000 - - 2,500,000 - - 2,850,000 Note [1]: Estimated contstruction costs are $9 million with plans to apply for grant funds. Balance Forward 17,500 Redesign Grand Avenue to accommodate wider sidewalks and an improved streetscape to support Caltrain Station access and support the retail environment of the Downtown area. Project will design improvements to Airport Boulevard and Grand Avenue crosswalks. Prepare and implement new streetscape designs for Grand Avenue that will include new sidewalk paving, corner widenings, crosswalk treatments, new street furnishings, and landscaping. The adopted Downtown Station Area Specific Plan identifies this critical project through several Urban Design policies and was vetted by the community and City Council. The upcoming fully funded Caltrain Station Improvement Project timing necessitates these improvements in order to maximize pedestrian and bicyclist safety and a cohesive streetscape design highlighting the Downtown’s renaissance. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-95 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 20. Street Lighting Enhancement Program Project Number st1803 Project Scope Project Justification Project Manager Dave Bockhaus Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Gas Tax 100,000 100,000 - - - Total Funding Sources 100,000 - - - - - 100,000 Total Expenditures 23,843 - - - - - 23,843 Note: Out year expenditures are estimates and subject to change Balance Forward 76,157 Out years This project will enhance streetlighting in neighborhoods where requested. Enhancements may include additional poles and or changing the type of LED. Program provides funding for community requested street lighting enhancements. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-96 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 21. Bridge Preventative Maintenance Program – Grand Avenue Overpasses Project Number st1804 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Infrastructure Reserves 172,000 172,000 Grant - HBP 528,000 528,000 - - Total Funding Sources 700,000 - - - - - 700,000 HBP- Highway Bridge Program Total Expenditures 2,485 - - - - - 2,485 Note: Out year expenditures are estimates and subject to change Balance Forward 697,515 This project will conduct preventative maintenance on Grand Avenue overpasses. State highway grant funds are available to pay the costs of the bridge preventative maintenance program. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-97 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 22. El Camino Real Gateway Sign and Median Improvement (Noor to Spruce) Project Number st1805 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Infrastructure Reserves 500,000 500,000 - - - Total Funding Sources 500,000 - - - - - 500,000 Total Expenditures 415,831 - - - - - 6,278 Note: Out year expenditures are estimates and subject to change Balance Forward 84,169 This project will replace the landscaped median including irrigational systems and vegetation and install a new gateway sign on El Camino Real between Noor and Spruce Avenue. The project will replicate or complement the Grand Boulevard design concepts. This median landscaping is due for replacement and a new gateway sign will improve the appearance as motorist enter and leave South San Francisco on El Camino Real. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-98 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 23. Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) Project Number st1807 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Road Maint & Rehab (SB1)95,106 95,106 Grant - OBAG 2 1,000,000 1,000,000 - - Total Funding Sources 1,095,106 - - - - - 1,095,106 OBAG 2- One Bay Area Grant Cycle 2 Total Expenditures 3,728 - - - - - 3,728 Note: Out year expenditures are estimates and subject to change Balance Forward 1,091,378 Out years This project will improve El Camino Real between Arroyo Drive and Kaiser Way by installing enhanced pedestrian crossings, with corner curb bulbouts and median refuges, expanded bus stop/ waiting areas, and a new landscaped median. The project improves an important gateway to the City of South San Francisco and helps set the stage for planned transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and future destinations, as well as increase safety. Matt Ruble Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – STREETS PROJECTS L-99 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 24. Railroad Avenue Extension Feasibility Study Project Number st1905 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Gas Tax 20,000 20,000 Grant- Measure A 206,000 206,000 - - Total Funding Sources 226,000 - - - - - 226,000 Total Expenditures 89,578 136,422 - - - - 226,000 Note: Out year expenditures are estimates and subject to change Balance Forward 136,422 This Measure A Grant proposes to fund the Preliminary Planning Phase and Project Initiation Document Phase to extend Railroad Avenue easterly from South Linden Avenue to East Grand Avenue/Allerton Avenue. This project provides a new east-west connection for motorists, bicyclists, and pedestrians within the city. Right-of- way acquisitions of adjacent lots may be required. The new roadway along Railroad Avenue will reduce the anticipated and current traffic congestion, enhance the existing level-of-service along adjacent roadways, and accommodate the anticipated increase in various modes of transportation. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-100 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program TRAFFIC PROJECTS CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-101 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Traffic Project Locations PLACEHOLDER FOR PROJECTS MAP CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-102 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Traffic Project Listing New Projects and Additional Appropriations 1. Traffic Impact Fee Study .......................................................................................................L-107 2. Oyster Point and East Grand Corridor Improvements ..........................................................L-112 3. Sunshine Gardens Safety and Connectivity Improvement Program ....................................L-113 4. Commercial and Spruce Signalized Intersection...................................................................L-106 5. Adaptive Traffic Control System ………………………………………………………………………..………… L-107 6. East of 101 Traffic Signal Improvements …………………………………………………………………………L-108 7. North Connectivity Bicycle Lanes Project ……………………………………………………………………… L-109 8. Miscellaneous Traffic Improvements ...................................................................................L-105 9. South Connectivity Bicycle Lanes ………………………………………………………………………………… L-111 10. West Orange Avenue/Hillside Boulevard Pedestrian Crossing Improvements ..................L-108 11. Hillside Boulevard and Lincoln Avenue Traffic Signal ..…………………………….……………..….. L-113 Appropriations Reductions 12. Miscellaneous Traffic Improvements FY16-17 ……………………………………………………………. L-114 13. Littlefield Avenue Extension Feasibility Study ……………………………………………………………… L-115 On-Going Projects 14. US-101 Produce Avenue Interchange [TIF #39] ..................................................................L-103 15. Safe Routes to Transit .………………………………………………………………………………………………. L-117 16. East of 101 Traffic Model Update .......................................................................................L-104 17. Avalon-Brentwood Park Neighborhood Traffic Study ........................................................L-114 18. Update Pedestrian and Bicycle Master Plan .......................................................................L-115 CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-103 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 1. Traffic Impact Fee Study New Appropriations Project Number tr1013 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Traffic Impact Fees 515,356 200,000 715,356 - - - Total Funding Sources 515,356 200,000 - - - - 715,356 Total Expenditures 430,144 285,212 - - - - 715,356 Note: Out year expenditures are estimates and subject to change Balance Forward 85,212 This project will update the East of 101 Traffic Impact Fee. The existing Traffic Impact Fee has not been updated since 2007. Information about existing traffic impacts as well as new projects facilitating development in the east of 101area need to be incorporated into the existing fee. Bianca Liu Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-104 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 2. Oyster Point and East Grand Corridor Improvements New Appropriations Project Number tr1602 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Traffic Impact Fees 1,179,452 4,000,000 5,179,452 - - - Total Funding Sources 1,179,452 4,000,000 - - - - 5,179,452 Total Expenditures 467,983 4,000,000 - - - - 4,467,983 Note: Out year expenditures are estimates and subject to change Note: Combined with tr1603 Balance Forward 711,469 The project will design improvements at the East Grand Avenue/Gateway Avenue and East Grand Avenue/Forbes Boulevard intersections. As identified in the Traffic Improvement Plan (East of 101), the current intersection configurations do not handle traffic as efficiently as needed. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-105 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 3. Sunshine Gardens Safety and Connectivity Improvement Program New Appropriations Project Number tr1701 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grant - Measure A 504,000 504,000 Measure A 126,000 600,000 726,000 - - Total Funding Sources 630,000 600,000 - - - - 1,230,000 Total Expenditures 223,592 906,408 - - - - 1,130,000 Note: Out year expenditures are estimates and subject to change Balance Forward 406,408 This project will install traffic safety measures for pedestrians and bicyclist including the installation of advanced stop bars, high visibility ladder crosswalks, median pedestrian refuge islands, advanced yield lines, edge lines, and new ADA compliant curb ramps, and a Class 3 bikeway along on Miller Avenue, Evergreen Drive and Holly Avenue. This project was identified in the Pedestrian and Bicycle Master Plan. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-106 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 4. Commercial and Spruce Signalized Intersection New Appropriations Project Number tr1801 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grant - HSIP 444,000 444,000 Measure A 131,500 535,000 666,500 Gas Tax 125,000 125,000 Road Maint & Rehab (SB1)40,000 40,000 Total Funding Sources 575,500 700,000 - - - - 1,275,500 HSIP- Highway Safety Improvement Program. Total Expenditures 821 1,158,179 - - - - 1,159,000 Note: Out year expenditures are estimates and subject to change Balance Forward 574,679 Out years This project will signalize the intersection at Spruce Avenue and Commerical Avenue. This project will improve the intersection traffic flow to reduce the number of accidents and improve bicycle and pedestrian safety. Bianca Liu Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-107 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 5. Adaptive Traffic Control System New Appropriations Project Number tr1901 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Traffic Impact Fees 2,500,000 200,000 - 2,700,000 - - - Total Funding Sources 2,500,000 200,000 - - - - 2,700,000 Total Expenditures 2,500,735 149,265 - - - - 2,650,000 Note: Out year expenditures are estimates and subject to change Balance Forward (735) Out years Plan, design and implement adaptive traffic control signal system citywide. Phase 1 will coordinate East of 101 traffic signals to and from the freeway. This project will alleviate traffic congestion to help improve traffic circulation throughout the City. Dave Bockhaus/Jason Hallare Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-108 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 6. East of 101 Traffic Signal Improvements New Appropriations Project Number tr1902 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grant - MTC IDEA 627,764 627,764 Traffic Impact Fees 153,044 45,000 198,044 General Fund - .- Total Funding Sources 780,808 45,000 - - - - 825,808 IDEA- Innovative Deployment to Enhance Arterials Total Expenditures 1,245 824,563 - - - - 825,808 Note: Out year expenditures are estimates and subject to change Balance Forward 779,563 Out years This project will add automated traffic signal performance measures to several corridors in the City that parallel US-101 or feed into it to install equipment to enable the implementation of "variable lane assignment" operational strategy at four intersections where beneficial. To improve East of 101 traffic flow, to and from the freeway. Jason Hallare Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-109 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 7. North Connectivity Bicycle Lanes Project New Appropriations Project Number tr1903 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grant - TDA 50,000 300,000 350,000 Gas Tax 15,000 15,000 Measure A 350,000 350,000 General Fund - Total Funding Sources 65,000 650,000 - - - - 715,000 TDA- Transportation Development Act Total Expenditures 48,497 666,503 - - - - 715,000 Note: Out year expenditures are estimates and subject to change Balance Forward 16,503 Out years To construct 2.7 miles of Class II and III bike lanes on Hillside Blvd, Oyster Point, Gull Drive, and E. Grand Avenue. To complete gaps and connectivity in the City and County bicycle networks. Jason Hallare Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-110 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 8. Miscellaneous Traffic Improvements New Appropriations Project Number tr1904 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 20,329 4,726 250,000 275,055 Gas Tax 100,000 48,937 148,937 - - Total Funding Sources 120,329 53,663 250,000 - - - 423,992 Total Expenditures 3,650 270,342 250,000 - - - 523,992 Note: Out year expenditures are estimates and subject to change Balance Forward 116,679 Out years This project will address any traffic related issues in the City, such as striping, signs, traffic signals, etc. This project's budget is to pay for any traffic related issues that arise from the Traffic Advisory Committee or as needed. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-111 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 9. South Connectivity Bicycle Lanes New Appropriations Project Number tr1907 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Road Maint & Rehab (SB1)179,894 - 179,894 Grant - BAAQMD 120,106 120,106 Measure A 100,000 100,000 - Total Funding Sources 300,000 100,000 - - - - 400,000 Total Expenditures 24,010 375,990 - - - - 400,000 Note: Out year expenditures are estimates and subject to change Balance Forward 275,990 Out years This project will close the gaps between designated bicycle routes to the south of East Grand Avenue and North Access Road. Additional funding is needed to coordinate with Caltrans and realign detector loops. The design is affected by Caltrains ROW and lane detection realignments. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-112 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 10. West Orange and Hillside Boulevard Pedestrian Crossing Improvements New Project Project Number tr2001 Project Scope Project Justification Project Manager Jason Hallare Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grant - HSIP 204,000 - 204,000 Measure A 116,000 116,000 - - Total Funding Sources - 204,000 116,000 - - - 320,000 Total Expenditures - 44,800 275,200 - - - 320,000 Note: Out year expenditures are estimates and subject to change Balance Forward - Out years Install flashing becons and high visbility crosswalks at West Orange, North Canal Street, West Orange Ave and Myrtle and Hillside and Franklin. To complete the work of a grant the City was awarded to install at the above locations. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-113 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 11. Hillside Boulevard and Lincoln Avenue Traffic Signal New Appropriations Project Number tr1906 Project Scope Project Justification Project Manager TBD Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 25,000 50,000 100,000 149,851 324,851 - - - Total Funding Sources 25,000 50,000 100,000 149,851 - - 324,851 Expenditures Prior Years Exp Estimated Exp FY 2018-19 Estimated Exp FY 2019-20 Estimated Exp FY 2020-21 Estimated Exp FY 2021-22 st ated Exp FY 2022- 23 Total Project Budget 149 - Design - Construction - Contingency - Total Expenditures 149 74,851 100,000 149,851 - - 324,851 Note: Out year expenditures are estimates and subject to change Balance Forward 24,851 Out years This project will replace a three-way stop sign at Hillside Avenue and Linclon Avenue with a signalized intersection with pedestrian crossing and sidewalk improvements. This intersection is the only non-signalized intersection across the busy Hillside Drive/Sister Cities corridor. Installing a traffic signal will improve traffic flow along the corridor. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-114 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 12. Miscellaneous Traffic Improvements FY16-17 Appropriations Reduction Project Number tr1704 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 21,337 (4,726) 16,611 Gas Tax 75,000 (48,937) 26,063 - - Total Funding Sources 96,337 (53,663) - - - - 42,674 Total Expenditures 42,674 - - - - - 42,674 Note: Out year expenditures are estimates and subject to change Balance Forward 53,663 This project is to address any traffic related issues in the City, such as striping, signs, traffic signals, etc. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-115 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 13. Littlefield Avenue Extension Feasibility Study Appropriations Reduction Project Number tr1905 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Traffic Impact Fees 50,000 (49,552) 448 - - - Total Funding Sources 50,000 (49,552) - - - - 448 Total Expenditures 448 - - - - - - Note: Out year expenditures are estimates and subject to change Balance Forward 49,552 Out years This project will extend Littlefield Avenue from its existing terminus southerly to connect to North Access Road and Interstate 380. This project proposes to add new connections to Interstate 380 (I-380) via Littlefield Avenue and North Access Road. A new connection to I-380 provides additional access to Highway 101 and Interstate 280 to the west. The existing arterials leading to and from East of 101 are currently backed up during peak commute hours. This extension will provide congestion relief for daily commuters entering and exiting the East of 101 area. Project Funding Detail CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-116 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 14. US-101 Produce Avenue Interchange [TIF #39] Project Number tr1404 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Traffic Impact Fees 170,660 170,660 Grants - Measure A Hwy 3,500,000 3,500,000 Gas Tax 150,000 150,000 - Total Funding Sources 3,820,660 - - - - - 3,820,660 Total Expenditures 3,564,574 - - - - - 3,564,574 Note: Out year expenditures are estimates and subject to change Balance Forward 256,086 The ultimate project will construct a new interchange on US-101 at Produce Avenue. The interchange includes constructing a new overcrossing connecting Utah Avenue on the east side of US-101 to San Mateo Avenue on the west side of US-101. The project will improve access between 101 and Produce Avenue and Airport Boulevard. This phase of the project consists of the Project Approval and Environmental Document (PA/ED). Future phases will be final design and construction. This will provide improved traffic circulation in the area and a much needed east/west connection over US-101 for vehicles, bicycles, and pedestrians. Matt Ruble Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-117 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 15. Safe Routes to Transit Project Number tr1503 Project Scope Project Justification Project Manager Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Grant - SR2T 200,000 200,000 Measure A 100,000 100,000 - - Total Funding Sources 300,000 - - - - - 300,000 SR2T - Safe Route to Transit Grant Total Expenditures 265,116 - - - - - 265,116 Note: Out year expenditures are estimates and subject to change Balance Forward 34,884 Stripe and refresh bike lanes and crosswalks citywide part of project st1604 To build a tunnel for the benefit of the community prior to completion of the South San Francisco Caltrain Satation project. Jason Hallare Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-118 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 16. East of 101 Traffic Model Update Project Number tr1702 Project Scope Project Justification Project Manager Bianca Liu Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Traffic Impact Fees 450,000 400,000 850,000 - - - Total Funding Sources 450,000 - 400,000 - - - 850,000 Total Expenditures 397,226 - - - - - 397,226 Note: Out year expenditures are estimates and subject to change Balance Forward 52,774 This project is to update the existing collection of data East of 101 Traffic Model to create new baseline information and incorporate updated planning information. This project is needed to help City staff and developers with traffic analysis of the East of 101 area. The current model is seven (7) years old. This project will also take residential land uses into consideration. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-119 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 17. Avalon-Brentwood Park Neighborhood Traffic Study Project Number tr1703 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total General Fund 366,000 366,000 - - - Total Funding Sources 366,000 - - - - - 366,000 Total Expenditures 343,564 - - - - - 343,564 Note: Out year expenditures are estimates and subject to change Balance Forward 22,436 This project will analyze the traffic circulation within the Avalon-Brentwood Park neighborhood. The Avalon-Brentwood neighborhood was chosen for this pilot traffic study due to the large number of Traffic Advisory Committee requests to address speeding in the neighborhood. This project will measure and analyze traffic circulation due to the installation of traffic calming devices in the neighborhood. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM – TRAFFIC PROJECTS L-120 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program 18. Update Pedestrian and Bicycle Master Plan Project Number tr1705 Project Scope Project Justification Project Manager Matt Ruble Total Appropriation Proposed Appropriation Projected Appropriation Funding Sources Prior Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Total Other - Developer Deposit 290,000 290,000 Grant - TDA 100,000 100,000 - - Total Funding Sources 390,000 - - - - - 390,000 TDA- Transportation Development Act Total Expenditures 274,155 115,845 - - - - 390,000 Note: Out year expenditures are estimates and subject to change Balance Forward 115,845 This project will update the Pedestrian and Bicycle Master Plans Many of the projects listed in the current Pedestrian and Bicycle Master plans are complete. This project will update the lists of projects and create conceptual designs to be competitive for future grant applications. Project Funding Detail Out years CAPITAL IMPROVEMENT PROGRAM L-121 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program This page intentionally left blank. CAPITAL IMPROVEMENT PROGRAM – APPENDIX 1 L-122 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program APPENDIX 1: FUNDING SOURCES GENERAL FUND The City’s general fund revenues come from a variety of sources including but not limited to property tax revenues, sales taxes, motor vehicle in-lieu fees, transient occupancy taxes, revenues from other agencies, franchise fees, business license fees, commercial parking taxes, permits, charges for services, fines, etc. More information on this funding source is available in the City’s operating budget. GAS TAX (HIGHWAY USER TAX) Gas taxes are generated from the $0.18 per gallon State excise tax on motor vehicle fuel sold in California. Prior to 2010, the City also received Proposition 42 funding which included a portion of the 6% sales tax on fuel. Beginning in 2010, the legislature approved a swap and eliminated the sales tax on fuel, and substituted it with a $0.173 per gallon of gas excise tax resulting in no planned changes to revenues in the Gas Tax Fund. The State Board of Equalization administers the tax and the State controller distributes the proceeds to cities and counties using formulas based on population and lane-miles of maintained roadways. The use of gas tax funds is limited to research, planning, construction, improvement, and maintenance and operation of public streets and public transit guide ways, including storm drainage facilities. In March 2017, SB 1 was signed into law and will increase the gas taxes an additional $0.12 per gallon and increase vehicle registration fees to pay for roadway and sidewalk improvements. GRANTS Revenues from grants are generated through various grants received from Federal and State governments or other governmental agencies. Examples of grant funding for projects include the Federal Highway Safety Improvement Program and State Transportation Development Act. Grants fund a variety of transportation related improvements, safety improvements, and energy efficiency improvements. Use of these grant funds is restricted to the specific project or purpose for which the grant was given. MEASURE A Measure A fund revenues are generated from a countywide one-half cent sales tax for transportation improvements approved by voters in 2004 and expiring at the end of 2033. The San Mateo County Transportation Authority administers the program. Measure A is used for a broad spectrum of transportation related projects and programs as approved by voters in the 2004 ballot measure. OTHER Other funding sources include: State Revolving Fund The California State Water Resources Control Board’s Clean Water State Revolving Fund program offers low cost financing for a wide variety of water quality projects. The City is in the process of formalizing arrangements to receive this financing for major improvements at the CAPITAL IMPROVEMENT PROGRAM – APPENDIX 1 L-123 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Water Quality Control Plant in order to replace aging structures, increase reliability, and remain in compliance with wastewater treatment regulations. Caltrans The funding from Caltrans is part of their storm water permit that allows Caltrans to contribute to storm water projects that help with total maximum demand load reductions of PCB’s and mercury as part of the storm water permit compliance. This funding is specifically for the OMP Storm Water Capture project. Equipment Replacement Each department contributes to the equipment replacement fund to pay for replacement of City vehicles and equipment. Train Station Enhancement Fund Developer paid funding that contributes to the funding of Caltrain plaza enhancements. Parking District Fund Parking meter and parking permit fees from the Downtown Parking District are collected and used for the maintenance, operations, and facilities costs of the parking district. General Plan Maintenance Fees Fees that are set aside from planning permits that contributes to costs related to maintaining or updating the general plan. PARK IN-LIEU FEES The City’s ordinance as authorized by the Quimby Act requires parkland dedication in proposed residential subdivisions or the payment of an in-lieu fee. In the event the proposed residential subdivision is less than 50 parcels, the City may only require the payment of an in-lieu fee. This fee requirement is a condition of approval of residential development projects. The fees may only be used for acquiring land and developing new park and recreation facilities, or for the rehabilitation and/or enhancement of existing neighborhood parks, community parks, and recreational facilities. SEWER ENTERPRISE FUND The majority of the revenues in this fund are generated by a service fee that is collected for the City’s cost to operate the sanitary sewer service system, which includes gravity collection lines (pipes in the street), pump stations, a wastewater treatment plant, and a disposal system. The fee is collected on the property tax bill (with some direct billing also occurring) and pays the City portion of the costs of the projects in the CIP. Since the City co-owns the treatment plant with the City of San Bruno, San Bruno also reimburses the City of South San Francisco for its share of the treatment plant CIP expenditures. Other secondary participants in the treatment plant include the cities of Millbrae and Burlingame, and the San Francisco Airport. The City also has a sewer capacity charge that generates revenues to fund the costs associated with providing collection and treatment capacity to new and expanding development not funded by the East of 101 Sewer Impact Fee Program. CAPITAL IMPROVEMENT PROGRAM – APPENDIX 1 L-124 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program SAN BRUNO/NORTH BAYSIDE SYSTEM UNIT (NBSU) The Water Quality Control Plant (WQCP) provides secondary treatment to NBSU members including Millbrae, Burlingame, and San Francisco airport. San Bruno, as a co-owner of the WQCP is also a member of NBSU. NBSU members pay a portion of CIP projects related to providing wastewater treatment and discharge at the WQCP. EAST OF 101 SEWER IMPACT FEES The fees are paid by new development at the time of building permit issuance. Development impact fees must be used to fund improvements that mitigate the impacts of new development as identified in the nexus study supporting the fee program. Sewer Impact Fees pay for sewer infrastructure improvements east of 101. STORM WATER FUND The majority of the revenues in this fund are generated by a service fee that is collected for the City’s cost to operate the storm water system in compliance with state and federal regulations. The fee is collected on the property tax bill and pays a portion of the City costs to provide this service. TRAFFIC IMPACT FEES The City has several development impact fee programs that fund new developments’ share of the construction and acquisition of infrastructure/facilities. The fees are paid by new development at the time of building permit issuance. Development impact fees must be used to fund improvements that mitigate the impacts of new development as identified in the nexus study supporting the fee program. Traffic Impact Fees fund projects to improve the traffic flow in the area east of 101. CAPITAL IMPROVEMENT PROGRAM – APPENDIX 1 L-125 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Summary of Funding Sources Funding sources represent the resources used to complete CIP projects. Unspent appropriations do not expire at the end of the fiscal year, instead the remaining appropriations are carried forward and made available in the following fiscal year. Projects tend to take several years to complete design, obtain proper permits and clearances with state agencies, and finish construction. A detailed table of projects listed by funding source can be found in the appendix of this document. Total Appropriations by Funding Source A B A + B Funding Source Remaining Appropriations as of March 2019 FY19-20 Appropriations Total General Fund 2,391,097 200,000 2,591,097 Measure W 426,335 17,067,000 17,493,335 Park-in-Lieu Fees 1,222,732 (136,247) 1,086,485 Park Land Construction 112,856 (112,855) 1 Infrastructure Reserves 7,208,491 - 7,208,491 Gas Tax 362,238 444,181 806,419 SMC Measure W - 300,000 300,000 Measure A 705,040 2,361,500 3,066,540 Road Maintenance Acct (SB1)479,613 1,540,000 2,019,613 Grants 6,851,982 769,041 7,621,023 Sewer Enterprise 11,879,008 7,188,309 19,067,317 East of 101 Sewer Impact 3,067,967 - 3,067,967 Sewer Capacity Charge 375,090 4,500,000 4,875,090 San Bruno/ NBSU 3,219,294 423,119 3,642,413 Other Funding Sources 4,016,731 8,480,000 12,496,731 Storm Water 68,165 (52,175) 15,990 Traffic Impact Fees 1,051,072 4,395,448 5,446,520 Other Impact Fees 710,326 948,404 1,658,730 Bonds/Loans 3,266,099 5,505,118 8,771,217 Total 47,414,134 53,821,000 101,235,000 CAPITAL IMPROVEMENT PROGRAM – APPENDIX 1 L-126 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Total FY 2019-20 Appropriations by Funding Source CAPITAL IMPROVEMENT PROGRAM – APPENDIX 1 L-127 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program This page intentionally left blank. CAPITAL IMPROVEMENT PROGRAM – APPENDIX 2 L-128 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program APPENDIX 2: FY 2019-20 CIP SUMMARY BY PROJECT TYPE Tables begin on next page. CAPITAL IMPROVEMENT PROGRAM – APPENDIX 2 L-129 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Project Number Existing Project Title Remaing Appropriation FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Total Public Facilities Projects pf1707 x Community Civic Campus - 21,905,118 88,428,390 56,920,686 18,594,363 - 185,848,557 pf1805 x Fire Station 64 Dormitory and Bathroom Remodel 1,144,500 300,000 - - - - 1,444,500 pf1903 x Electric Vehicle Charging Stations 35,000 25,000 - - - - 60,000 pf2001 Oyster Point Fuel Tank Removal - 100,000 - - - - 100,000 pf2002 Oyster Point Penninsula Flood Improvements - 50,000 - - - - 50,000 pfpp01 Fire Station 65 Personnel Protective Equipment (PPE) Storage Room - - 100,200 - - - 100,200 pfpp02 Emergency Operations Center Second Story Addition - - - 250,000 2,500,000 - 2,750,000 pfpp03 Pool Locker Rooms - - 500,000 - - - 500,000 pfpp04 Station 62 Replacement - - - 150,000 - - 150,000 pfpp04 Elevator Update - - 150,000 - - - 150,000 pf1704 x Training Tower Maintenance 10,968 (10,968) - 242,968 - - 242,968 pf1807 x Orange Library Conversion Feasability Study 24,988 (24,988) - - - - 0 pf1802 x Brentwood Parking Lot Improvements 27,697 (27,697) - 350,000 - - 350,000 pf1602 x HVAC Replacements Citywide 82,803 (82,803) - - - - (0) pf1806 x Orange Memorial Park Aquatic Center 89,418 (89,418) - - - - - pf1705 x City Hall Security Upgrades 90,388 (90,388) - 140,388 - - 140,388 pf1804 x City Hall Roof Replacement 283,866 (283,866) - - - - 0 pf1801 x Parking Garage Number 2 913,456 - - - - - 913,456 Total Public Facilities 2,703,085 21,769,990 89,178,590 58,054,042 21,094,363 - 192,800,070 Parks Projects pk1806 x Gardiner Park Playground Replacement 332,416 500,000 - - - - 832,416 pk1402 x Orange Memorial Park Sports Field Renovation 700,842 - 9,200,000 - - - 9,900,842 pk1701 x Gateway Monument Signs 132,648 - - - - - 132,648 pk1802 x Urban Forest Master Plan - - - - - - - pk1902 c Oyster Point Development Conduits 85,000 - - - - - 85,000 pk2001 Alta Loma Baseball Field Renovation - - - 97,500 312,500 - 410,000 pk2002 Alta Loma Park Tennis Court and Landscaping - - 47,400 254,200 - - 301,600 pk2003 Southwood Field Renovation - - 176,000 932,000 - - 1,108,000 pk2004 Newmann & Gibbs Playground Replacement - - 47,500 256,500 - - 304,000 pk2005 Westborough Park Pathways - - 75,000 405,000 - - 480,000 pk2006 Dundee Park Improvements - - 43,750 236,250 - - 280,000 pkpp01 Sign Hill Fire Detection Equipment - - - 134,400 - - 134,400 pkpp02 Orange Memorial Park Master Plan Update - - 100,000 - - - 100,000 pk1805 x Avalon Park Improvements 15,133 (15,133) - 231,133 - - 231,133 pk1804 x Buri Buri Park Baseball and Basketball Court Improvem 20,580 (20,580) - 290,580 - - 290,580 pk1801 x City Hall Landscape Area Master Plan 45,000 (45,000) - - - - - pk1601 x Adult Fitness Equipment Installation 60,000 (60,000) - - - - - pk1803 x Sellick Park Renovation Project 77,142 (77,142) - 1,054,642 - - 1,054,642 pk1702 x Sign Hill Improvements 99,346 (99,346) - - 99,346 - 99,346 pk1807 x Hillside School Soccer Field Renovations 221,788 (221,788) - - 221,788 - 221,788 Total Parks 1,789,896 (38,989) 9,689,650 3,892,205 633,634 - 15,966,396 CAPITAL IMPROVEMENT PROGRAM – APPENDIX 2 L-130 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Project Number Existing Project Title Remaing Appropriation FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Total Storm Drain Projects sd1801 x OMP Storm Capture Project 128,138 8,500,000 - - - - 8,628,138 sd2002 South Linden Storm Drain Repairs - 140,156 - - - - 140,156 sd2001 Hickey/Camaritas Slide Repairs - 75,000 600,000 - - - 675,000 sd1401 x Storm Water Trash Capture Device 152,947 - - - - - 152,947 sd1603 x Green Infrastructure Planning Study 13,830 - 50,000 - - - 63,830 sd1701 x Francisco Terrace Storm Drain 87,774 - - - - - 87,774 sdpp03 Miscellenous Storm Water Repairs - - 400,000 - - - 400,000 sdpp04 Storm Water Master Plan Update (Assessment)- - 600,000 - - - 600,000 sdpp05 Regional Sea Level Rise USACE Study - - 500,000 - - - 500,000 sd1602 x Shaw Road Storm line By-Pass 52,175 (52,175) - - - - - Total Storm Drain Projects 434,865 8,662,981 2,150,000 - - - 11,247,846 Sanitary Sewer Projects ss1502 x Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue 3,064,214 5,000,000 - - - - 8,064,214 ss1702 x Pump Station #2 Upgrade 2,767,967 4,500,000 - - - - 7,267,967 ss1307 x Plant-Wide Industrial Re-Coating Program 3,140,545 1,750,000 1,750,000 1,500,000 - - 8,140,545 ss1901 x Pump Station Industrial Re-Coating Program 750,000 750,000 750,000 - - - 2,250,000 ss2001 x Sanitary Sewer Rehabilitation - 500,000 1,575,000 3,500,000 3,500,000 3,500,000 12,575,000 ss1205 x WQCP Solar Photovoltaic System 1,190,965 - - - - - 1,190,965 ss1301 x Wet Weather and Digester Improvements Project 4,087,287 - - - - - 4,087,287 ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 705,624 - - - - - 705,624 ss1703 x Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction 285,120 - - 2,000,000 1,000,000 - 3,285,120 ss1704 x Water Quality Control Plant Effluent Storage Basin Liner Replacement 942,348 - - - - - 942,348 ss1705 x Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade 3,507,288 - - - - - 3,507,288 ss1801 x Sewer Master Plan 77,528 - - - - - 77,528 ss1802 x Sea Level Rise Study and Planning at WQCP 600,000 - - 500,000 500,000 500,000 2,100,000 ss1902 x Pump Station #14 Upgrade 300,000 - 4,000,000 - - - 4,300,000 ss1701 x WQCP Maintenance Building Roof Replacement 170,745 (170,746) - - - - (1) ss1503 x Vactor-Sweeper Waste Receiving Station Improvemen 217,826 (217,826) - - - - - Total Sewer Projects 21,807,458 12,111,428 8,075,000 7,500,000 5,000,000 4,000,000 58,493,886 CAPITAL IMPROVEMENT PROGRAM – APPENDIX 2 L-131 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Project Number Existing Project Title Remaing Appropriation FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Total Streets Projects st1602 x Linden Avenue/Spruce Avenue Traffic Calming Improvements (Phase 2)755,001 1,500,000 - - - - 2,255,001 st1903 x Street Rehabilitation Program 796,138 1,542,675 2,567,000 3,267,000 3,267,000 3,267,000 14,706,813 st1603 x Caltrain Station Enhancements 7,147,673 900,000 - - - - 8,047,673 st1806 x North Access Road Bike and Pedestrian Improvements 121,348 450,000 - - - - 571,348 st1904 x Underground Utilities District (UUD) Rule 20A for Mission Road 3,778 200,000 - - - - 203,778 st1403 x Grand Boulevard Project Phase 1 (Chestnut to Arroyo W 59,563 150,000 - - - - 209,563 st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)925,399 116,500 - - - - 1,041,899 st2001 Survey Monument (On Going)- 75,000 75,000 100,000 100,000 100,000 450,000 st1004 x South Linden Avenue Grade Separation 55,765 60,000 - - - - 115,765 st1604 x Paint Restriping of City Streets 46,932 50,000 50,000 - - - 146,932 st1601 x Linden Avenue Complete Streets (California to Aspen), Pedestrian & Bike Safety Improvements (Phase 1) 310,594 - - - - - 310,594 st1605 x Spruce Avenue Pedestrian Safety Improvements Project 37,822 - - - - - 37,822 st1702 x Underground Utilities District (UUD) Rule 20A for Antoinette Lane 2,595,857 - - - - - 2,595,857 st1703 x Bridge Preventative Maintenance Program 1,715,772 - - - - - 1,715,772 st1801 x Grand Avenue Streetscape 17,500 - - 2,500,000 - - 2,517,500 st1803 x Street Lighting Enhancement Program 76,157 - - - - - 76,157 st1804 x Bridge Preventative Maintenance Program - Grand Avenue Overpasses 697,515 - - - - - 697,515 st1805 x El Camino Real Gateway Sign and Median Improvement (Noor to Spruce)84,169 - - - - - 84,169 st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)1,091,378 - - - - - 1,091,378 st1905 x Railroad Avenue Extension Feasibility Study 136,422 - - - - - 136,422 stpp02 Harbor Way Reconstruction FDR - - - - 2,500,000 - 2,500,000 stpp03 Littlefield Ave Reconstruction FDR - - - 4,000,000 - - 4,000,000 stpp04 Poletti Way Dedication - - - 75,000 - - 75,000 stpp05 West Winston Manor Cut Through Evaluation - - - 150,000 - - 150,000 st1204 x Underground Utility District - Rule 20A Spruce Avenue 5,819 (5,819) - - - 190,835 190,835 st1902 x 3rd Avenue Rail Extension Feasibility Study 49,851 (49,851) - - - - (0) st1808 x Oak Avenue Extension 54,170 (54,170) - - - - (0) st1301 x South Airport Boulevard Bridge Replacement 318,350 (318,350) - - - - (0) Total Streets Projects 17,102,972 4,615,985 2,692,000 10,092,000 5,867,000 3,557,835 43,927,792 CAPITAL IMPROVEMENT PROGRAM – APPENDIX 2 L-132 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program Project Number Existing Project Title Remaing Appropriation FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Total Traffic Projects tr1602 x Oyster Point and East Grand Corridor Improvements 711,469 4,000,000 - - - - 4,711,469 tr1801 x Commercial and Spruce Signalized Intersection 574,679 700,000 - - - - 1,274,679 tr1903 x North Connectivity Bicycle Lanes Project 16,503 650,000 - - - - 666,503 tr1701 x Sunshine Gardens Safety and Connectivity Improvement Program 406,408 600,000 - - - - 1,006,408 tr2001 West Orange and Hillside Pedestrian Crossing Improvements - 204,000 116,000 - - - 320,000 tr1013 x Traffic Impact Fee Study 85,212 200,000 - - - - 285,212 tr1901 x Adaptive Traffic Control System (735) 200,000 - - - - 199,265 tr1906 x Hillside and Lincoln Traffic Signal 24,851 50,000 100,000 149,851 - - 324,851 tr1907 x South Connectivity Bicycle Lanes 275,990 100,000 - - - - 400,000 tr1904 x Miscellaneous Traffic Improvements 116,679 53,663 250,000 - - - 420,342 tr1902 x East of 101 Traffic Signal Improvements 779,563 45,000 - - - - 824,563 tr1404 x US-101 Produce Avenue Interchange [TIF #39]256,086 - - - - - 256,086 tr1503 x Safe Routes to Transit 34,884 - - - - - 34,884 tr1702 x East of 101 Traffic Model Update 52,774 - 400,000 - - - 452,774 tr1703 x Avalon-Brentwood Park Neighborhood Traffic Study 22,436 - - - - - 22,436 tr1705 x Update Pedestrian and Bicycle Master Plan 115,845 - - - - - 115,845 trpp01 Chestnut & Commercial New Traffic Signal - - - - - 1,000,000 1,000,000 trpp02 Hillside (Lawndale to Lincoln) Road Diet - - - 80,000 - - 80,000 trpp03 Sister Cities/Hillside Neighborhood Traffic Calming - - 250,000 - - - 250,000 trpp04 East Grand/DNA Way Traffic Signal - - 1,000,000 - - - 1,000,000 trpp05 Intersection Premption - - 100,000 100,000 1,000,000 - 1,200,000 tr1905 x Littlefield Avenue Extension Feasibility Study 49,552 (49,552) - - - - 448 tr1704 x Misc Traffic Improvements FY16-17 53,663 (53,663) - - - - - Total Traffic Projects 3,575,860 6,699,448 2,216,000 329,851 1,000,000 1,000,000 14,845,765 Total 47,414,134 53,820,843 114,001,240 79,868,098 33,594,997 8,557,835 337,281,754 CAPITAL IMPROVEMENT PROGRAM – APPENDIX 3 L-133 City of South San Francisco FY 19-20 Adopted Biennial Operating Budget & Capital Improvement Program APPENDIX 3: PLANNING COMMISSION RESOLUTION PLACEHOLDER FOR PLANNING COMMISSION RESOLUTION Capital Improvement Program FY 2019-20 City Council Regular Meeting June 26,2019 $101.2 Million Budget FY2019-20 Public Facilities $24,473,000 Parks $1,751,000 Storm Drains $9,098,000 Sanitary Sewer $33,919,000 Streets $21,719,000 Traffic $10,275,000 Large Mix of Funding SourcesGeneral Fund 0.004% Measure W 32% Gas Tax 1% SMC Measure W 1% Measure A 4% Road Maintenance Acct (SB1) 3% Grants 1% Sewer Enterprise 13% Sewer Capacity Charge 8% San Bruno/NBSU 1% Other Funding Sources 16% Traffic Impact Fees 8% Other Impact Fees 2% Bonds/Loans 10% 5 New Projects,85 Existing •Public Facilities •Oyster Point Fuel Tank Removal •Oyster Point Penninsula Flood Improvements •Storm Drains •Hickey/Camaritas Erosion Control Project •South Linden Storm Drain System Improvement •Traffic •West Orange Avenue &Hillside Boulevard Pedestrian Crossing Improvements (grant funded) Questions? City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-444 Agenda Date:6/26/2019 Version:1 Item #:16a. Resolution approving the Capital Improvement Program for fiscal year 2019-20,approving the appropriations request of $53,821,000,and authorizing city staff to prepare plans and specifications to advertise for construction bids for the projects under this program. WHEREAS,it is recommended that the City Council of the City of South San Francisco adopt the Capital Improvement Plan (CIP)for fiscal year (FY)2019-20 and also authorize city staff to prepare plans and specifications for projects under this program in order to advertise for construction bids and/or related requests for proposals; and WHEREAS,the program funding includes FY 2019-20 and the projects in the future years will be appropriated in future budget cycles; and WHEREAS,the Planning Commission has reviewed this CIP pursuant to Government Code Section 65401 and adopted a resolution as to its consistency with the City’s adopted General Plan; and WHEREAS,upon adoption of the CIP,City Council is also authorizing city staff to prepare the plans and specifications for projects within this program and further authorizing the solicitation of construction bids; and WHEREAS,this CIP is consistent with the requirements of Government Code Section 66002,and includes the approximate location,size,time of availability and estimates of cost for the facilities or improvements to be financed with those fees imposed pursuant to Government Code Section 66001, et seq.; and WHEREAS,the adoption of the CIP is not a “project”subject to review under the California Environmental Quality Act (“CEQA”) pursuant to Section 15378(b)(4) of the State CEQA Guidelines; and WHEREAS, the CIP budget for this fiscal year will include $53,821,000 in new appropriations. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves the Capital Improvement Program for FY 2019-20 with expense budget in the following funds: Fund 510 Capital Improvement Fund $ 33,046,500 Fund 710 Sewer Enterprise Fund $ 12,111,500 Fund 740 Storm Water Fund $ 8,663,000 BE IT FURTHER RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby approves appropriations of $53,820,834 for the Capital Improvement Program for FY 2019-20 as listed in the CIP Document,and authorizes city staff to prepare plans and specifications for projects under this plan City of South San Francisco Printed on 6/28/2019Page 1 of 2 powered by Legistar™ File #:19-444 Agenda Date:6/26/2019 Version:1 Item #:16a. and advertise for construction bids and/or related requests for proposals for projects under the plan. BE IT FURTHER RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby authorizes the City Manager,or his designee to take any other action necessary to carry out the intent of this resolution. ***** City of South San Francisco Printed on 6/28/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-554 Agenda Date:6/26/2019 Version:1 Item #:17. Report regarding an Ordinance repealing and replacing Title 8,Chapter 8.20 of the South San Francisco Municipal Code relating to illegal dumping and littering.(Sarah Henricks, Management Analyst II). RECOMMENDATION Staff recommends that the City Council introduce an Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code to prohibit both illegal dumping and littering on public and private property, and waive further reading. DISCUSSION At its June 12,2019 Special Meeting,the City Council received a proposed ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code to prohibit both illegal dumping and littering on public and private property,Attachment 1.Upon reviewing the proposed ordinance and hearing staff’s presentation on the item, the Council provided direction on changes to the proposed ordinance. Specifically, the Council directed staff to consider the following: ·Defining a violation; ·Reducing the penalties for an illegal dumping violation from $1,000 per item to $1,000 per incident or report; ·Amending the penalties for an illegal dumping violation to up to $1,000 per offense for the first offense, $2,000 for the second offense, and $3,000 for the third offense within a year; and ·Providing for a noticing period of 72 hours to allow property owners to remove the offending items, prior to incurring a citation and fine. Staff amended the proposed ordinance and has provided a red-line version for Council’s review as Attachment 2. Upon further review, staff has provided an amended proposed ordinance for Council’s review, Attachment 3. The amended ordinance still addresses the concerns expressed in the original staff report,specifically designating between illegal dumping and littering and assigning corresponding penalties to both offenses.The new revisions provide more leniency for property owners who may be victims of illegal dumping by allowing 72 hours for remediation,while still enabling the City to issue citations to violators who are caught in the act. The goal of the new ordinance is to reduce violations and allow the City to appropriately cite and fine the most egregious violators of the Municipal Code as it relates to illegal dumping. Educating the public continues to be an essential component of the campaign to reduce illegal dumping.The City will leverage its communications platforms to inform community members about the revised prohibitions, the consequences of violating those prohibitions,and the resources available to properly dispose of unwanted items and waste.City staff will also explore options for improved waste reduction services for the community, particularly those living in multi-unit housing or those who may not have access to transportation options for City of South San Francisco Printed on 7/1/2019Page 1 of 2 powered by Legistar™ File #:19-554 Agenda Date:6/26/2019 Version:1 Item #:17. particularly those living in multi-unit housing or those who may not have access to transportation options for moving large items. RELATIONSHIP TO STRATEGIC PLAN Adopting the proposed ordinance supports the City’s Strategic Plan to improve Quality of Life by reducing blight around the City. FISCAL IMPACT There will be no fiscal impact associated with this item. CONCLUSION Introduction of an Ordinance repealing and replacing Chapter 8.20 would enable the City to appropriately distinguish between littering and dumping,as well as impose an increased fine and additional remedies against those violators who engage in illegal dumping. ATTACHMENTS Attachment 1. June 12, 2019 Staff Report and Proposed Ordinance Attachment 2. Red-line of Proposed Ordinance Attachment 3. Revised Ordinance (June 25, 2019) City of South San Francisco Printed on 7/1/2019Page 2 of 2 powered by Legistar™ P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City of South San Francisco Legislation Details (With Text) File #:19-507 Name: Status:Type:Staff Report Public Hearing File created:In control:6/3/2019 Special City Council On agenda:Final action:6/12/2019 Title:Report regarding an Ordinance repealing and replacing Title 8, Chapter 8.20 of the South San Francisco Municipal Code relating to illegal dumping and littering. (Sarah Henricks, Management Analyst II). Sponsors: Indexes: Code sections: Attachments:1. Attachment 1. Illegal Dumping and Littering Prohibitions in Other Jurisdictions Action ByDate Action ResultVer. Report regarding an Ordinance repealing and replacing Title 8, Chapter 8.20 of the South San Francisco Municipal Code relating to illegal dumping and littering.(Sarah Henricks, Management Analyst II). RECOMMENDATION Staff recommends that the City Council introduce an Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code to prohibit both illegal dumping and littering on public and private property, and waive further reading. DISCUSSION The City of South San Francisco (“City”) currently prohibits littering through Chapter 8.20 of the South San Francisco Municipal Code, which was first adopted in 1962 and last amended in 1975. Chapter 8.20 is known as the City’s “anti-littering ordinance.” However, Chapter 8.20 does not specifically address illegal dumping, nor distinguish it from littering. Additionally, Chapter 8.20 establishes that any violation of the Chapter shall constitute an infraction, punishable by a fine pursuant to California Government Code Section 36900. Government Code Section 36900 identifies the applicable fine schedule for infractions as being $100 for the first violation, $200 for the second violation, and $500 for the third and each subsequent violation within one year of the first violation. “Litter” is currently defined in the South San Francisco Municipal Code as “garbage, refuse and rubbish, as defined herein, and all other waste material which, if thrown or deposited as herein prohibited, tends to create a danger to public health, safety and welfare.” While the current definition of “litter” is broad enough to include large and/or hazardous items of particular concern, the impacts of littering and dumping are distinguishable and warrant separate fine structures, accordingly. Furthermore, the act of dumping often involves waste matter of a significant size, such as furniture and appliances, and a violation of Chapter 8.20 is currently punishable as an infraction. The corresponding fine schedule for infractions - the maximum of which is only $500 - has proven to be an ineffective deterrent against the dumping of such items. Conversely, merely amending Chapter 8.20 to make all current “littering” violations misdemeanors with an increased fine schedule would be over-inclusive as City of South San Francisco Printed on 6/13/2019Page 1 of 3 powered by Legistar™ ATTACHMENT 1 File #:19-507,Version:1 make all current “littering”violations misdemeanors with an increased fine schedule would be over-inclusive as to litter,as a $1,000 fine for a first violation involving the improper discard of a beverage container or some other small consumer good, in many instances, could be excessive. Staff recommends repealing and replacing Chapter 8.20 to include a clear distinction between littering and dumping;appropriate fines for littering and dumping,respectively;and additional administrative and civil remedies from which the City may choose.Specifically,the proposed ordinance would provide separate definitions for littering and dumping.In addition,while dumping would be classified as a misdemeanor with fines set to $1,000 per violation (as violations deemed misdemeanors are not subject to the fine schedule identified in Government Code Section 36900),littering would be an infraction and fines would be set pursuant to Section 36900.Furthermore,the proposed amendments would also enable the City to file a civil action against violators,seeking the recovery of costs,civil penalties,equitable relief (e.g.an injunction),damages, and attorneys’ fees. A summary of the significant revisions to Chapter 8.20 are as follows: ·Expanding definitions to be more inclusive of the types of item typically found in the City (8.20.020) ·Distinguishing between illegal dumping and littering (Sections 8.20.030-040); ·Identifying illegal dumping and littering as public nuisances (Section 8.20.050); ·Classifying littering as an infraction, subject to fines on a $100/$200/$500 scale (Section 8.20.060); ·Classifying illegal dumping as a misdemeanor,subject to fines of $1,000 per violation (Section 8.20.060); ·Providing the City with the option to file a civil action against a dumping violator,by which the City would be entitled to the cost of abatement,cost for loss of use the property,costs of investigation, attorneys’ fees, costs of suit, treble damages, and punitive damages if applicable. (Section 8.20.080) Other Jurisdictions Other jurisdictions have adopted similar ordinances prohibiting dumping and littering.The County of San Mateo has adopted an ordinance that includes prohibitions against both dumping and littering (Chapter 3.50 of the San Mateo County Code).San Mateo County classifies illegal dumping as a misdemeanor and littering as an infraction.Anti-dumping ordinances -varying in degree -are quite common and can be found in a number of jurisdictions,such as the City of Oakland (Chapter 8.11 of the Oakland Municipal Code).See Attachment 1 for a comparison of other jurisdictions. Education Offering well-publicized,convenient options for waste disposal may lead to a decrease in illegal dumping.In addition to amending the Illegal Dumping Ordinance to provide more clarification,increased fines for violations and other options for recovering costs associated with illegal dumping,the City may also consider improved education for the community.Including information on the City’s various communication channels regarding how community members can properly dispose of discarded items and waste matter may reduce the number of instances of illegal dumping.For example,South San Francisco Scavengers currently offers residents of single-family homes two free on-call cleanups per calendar year.Through this service,residents can schedule the SSF Scavengers to pick up garbage in bulk or large items such as furniture.Additional programs,such as electronic-waste recycling,are available through the San Mateo County Office of Sustainability.Similarly,the Blue Line Transfer Station serves as a drop-off location for bulk waste at competitive costs and is open Monday through Saturday. RELATIONSHIP TO STRATEGIC PLAN City of South San Francisco Printed on 6/13/2019Page 2 of 3 powered by Legistar™ File #:19-507,Version:1 Adopting the proposed ordinance supports the City’s Strategic Plan to improve Quality of Life by reducing blight around the City. FISCAL IMPACT There will be no fiscal impact associated with this item. CONCLUSION Introduction of an Ordinance repealing and replacing Chapter 8.20 would enable the City to appropriately distinguish between littering and dumping,as well as impose an increased fine and additional remedies against those violators who engage in illegal dumping. ATTACHMENTS Attachment 1. Illegal Dumping and Littering Prohibitions in Other Jurisdictions City of South San Francisco Printed on 6/13/2019Page 3 of 3 powered by Legistar™ Attachment 1. Illegal Dumping and Littering Prohibitions in Other Jurisdictions Jurisdiction Classification of Illegal Dumping Illegal Dumping Fines Classification of Littering Littering Fines San Mateo County Misdemeanor $3,000 Infraction $100; $200; $500 Oakland Misdemeanor Max $1,000/day Infraction $100; $250; $500 Redwood City Illegal disposal of garbage is classified as a misdemeanor. The City charges the cost of abatement, which may become a lien on the property Daly City Municipal Code does not distinguish between illegal dumping and littering, but littering can be cited as a misdemeanor based on City’s discretion. If determined a misdemeanor, violation is subject to a $1,000 fine. Infractions are subject to $100; $200; $500 fines. Pacifica Garbage removed by City warrants the cost of removal plus 7% interest rate per annum, which shall be billed to property owner. Failure to pay bill within 30 days will result in a lien on the property, which will remain in full force and effect for amount due in principal and interest, plus court costs, if any, until final payment is made. Such costs and expenses shall be subject to a delinquency penalty of 10% in the event charges are not paid in full on or before the date the amount due becomes a lien. Brisbane Municipal Code does not distinguish between littering and illegal dumping. Illegal disposal of garbage is an infraction subject to a $100; $200; or $500 fine. P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City of South San Francisco Legislation Details (With Text) File #:19-509 Name: Status:Type:Staff Report Public Hearing File created:In control:6/3/2019 Special City Council On agenda:Final action:6/12/2019 Title:Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code regarding Illegal Disposal of Discarded Items and Waste Matter and illegal littering. Sponsors: Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code regarding Illegal Disposal of Discarded Items and Waste Matter and illegal littering. WHEREAS,the City of South San Francisco (“City”)suffers from illegally dumped waste on public and private property throughout the City;and WHEREAS,illegal dumping is a significant blight on the City and an environmental crime that negatively impacts the livability of neighborhoods, discourages economic development, and reduces property values; and WHEREAS, illegal dumping is a significant health and safety problem; and WHEREAS,Chapter 8.16 of the South San Francisco Municipal Code sets forth the City’s regulations regarding the proper method of disposal of waste by City residents and businesses; and WHEREAS,despite the City’s adoption of Chapter 8.16,illegal dumping and littering continues to increase throughout the City; and WHEREAS,while South San Francisco Municipal Code Chapter 8.20 prohibits littering in the City,it does not distinguish between littering and dumping; and WHEREAS,in order to discourage illegal dumping,the City Council believes the City needs to specifically and clearly prohibit such dumping, and in addition enhance administrative and civil penalties; and WHEREAS,the City needs to improve its ability to recover its costs and private parties’costs to remove illegally dumped waste. NOW THEREFORE, the City Council of the City of South San Francisco does ORDAIN as follows: SECTION 1.The City Council of South San Francisco finds that all Recitals are true and correct and are City of South San Francisco Printed on 6/13/2019Page 1 of 11 powered by Legistar™ File #:19-509,Version:1 incorporated herein by this reference. SECTION 2.Chapter 8.20 (South San Francisco anti-litter ordinance)of Title 8 (Health and Welfare)of the City of South San Francisco Municipal Code, as presently written, is hereby repealed in its entirety. SECTION 3.The new Chapter 8.20 (Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering)of Title 8 (Health and Welfare)of the City of South San Francisco Municipal Code is adopted,to read as follows: 8.20.010 Short title. The Ordinance codified in this chapter shall be known and may be cited as the “South San Francisco Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering Ordinance.” 8.20.020 Definitions. For the purposes of this chapter,the following terms,phrases,words and their derivations shall have the meaning given herein.When inconsistent with the context,words used in the present tense include the future, words used in the plural number include the singular number,and words used in the singular number include the plural number. The word “shall” is always mandatory and not merely directory. A.“Aircraft”means any contrivance now known or hereafter invented,used or designed for navigation or for flight in the air. “Aircraft” includes helicopters, drones and lighter-than-air dirigibles and balloons. B.“Authorized Receptacle”means a solid waste storage and collection receptacle as defined and required by Section 8.16.030 of the South San Francisco Municipal Code. C.“City” means the city of South San Francisco. D.“Collector”means the entity that is the franchisee for solid waste collection in the City of South San Francisco. E.“Costs”means and includes,but is not limited to,staff costs,court costs,attorneys’fees,costs of removal and disposal of illegally dumped Waste Matter (including the equivalent cost of disposal if the City is not charged),costs of investigating the incident,and law enforcement costs,including,but not limited to time and expenses of police,code enforcement,public works,city attorney,and/or other city departments,incurred by the city in identifying and apprehending persons who cause or commit illegal dumping in violation of this chapter. F.“Discarded Items”refers to any large,unwanted items that are cast aside,disposed of,thrown out or illegally dumped in a manner that is not allowed by state or local law.Discarded Items include but are not limited to the following items: 1.Appliances,which means any large electric or gas appliance such as a stove,refrigerator, dishwasher, microwave, laundry machine, barbeque grill, water heater, or furnace. 2.Automotive or Watercraft Parts,which means any components,constituents,elements,or City of South San Francisco Printed on 6/13/2019Page 2 of 11 powered by Legistar™ File #:19-509,Version:1 2.Automotive or Watercraft Parts,which means any components,constituents,elements,or artifacts that are one of the individual parts of which an automotive vehicle or watercraft is composed.For the purposes of this Chapter,automotive vehicles are any self-propelled vehicle that does not operate on rails and is used for transportation of people or cargo. Automotive vehicles include but are not limited to cars,buses,motorcycles,off-road vehicles,trucks and heavy equipment.Watercraft are any boat,ship or vessel that travels on water. 3.Household Furniture,which includes any sized furniture such as chairs,desks,dressers,tables, bed frames,benches,buffets,armoires,and more;and upholstered furniture which includes furniture covered by soft,padded textile,leather,vinyl or similar covering,such as armchairs and sofas. 4.Mattresses,which mean any sized resilient material or combination of materials that is used alone or in combination with other products,and is intended for or promoted for sleeping upon by individuals. This includes, crib- or infant-, child-, and adult-sized mattresses. G.“Illegal Dumping”means the willful,intentional,or negligent depositing,disposal,dropping,dumping, placing,or throwing of any Discarded Items or Waste Matter onto public or private property that is not expressly designated for the purpose of disposal of Waste Matter.The disposal of Discarded Items and/or Waste Matter on private or public property without the express permission of the property owner shall also constitute “Illegal Dumping.”“Illegal Dumping”also includes any Discarded Items or Waste Matter not disposed of pursuant to South San Francisco Municipal Code Chapters 8.16 and 8.28,or any successive legislation.“Illegal Dumping”does not include “Litter”as specifically defined in this Chapter. H.“Handbill,”which means any printed or written matter,any sample or device,dodger,circular,leaflet, pamphlet,paper,booklet,flyer,poster or any other printed or otherwise reproduced original or copies of any matter of literature of a commercial or noncommercial nature. I.“Litter,”which means small quantities of Waste Matter related to consumer goods and that are reasonably understood to be ordinarily carried on or about the body of a living person,including,but not limited to,beverage containers and closures,packaging,wrappers,wastepaper,newspaper, handbills,magazines,or other similar Waste Matter that escapes or is allowed to escape from a container, receptacle, or package; or the disposal of said items. J.“Newspaper,”which means any newspaper of general circulation as defined by general law,any newspaper duly entered with the Post Office Department of the United States,in accordance with federal statute or regulation,and any newspaper filed and recorded with any recording officer as provided by general law;and,in addition thereto,means and includes any periodical or current magazine regularly published with not less than four issues per year, and sold to the public. K.“Park”means a park,reservation,playground,beach,recreation center or any other public area in the city, owned or used by the city and devoted to active or passive recreation. L.“Person”means any person,firm,partnership,association,corporation,limited liability company, company or organization of any kind. M.“Private Premises”means any dwelling,house,building or other structure designated or used either wholly or in part for private residential purposes,whether inhabited or temporarily or continuously City of South San Francisco Printed on 6/13/2019Page 3 of 11 powered by Legistar™ File #:19-509,Version:1 wholly or in part for private residential purposes,whether inhabited or temporarily or continuously uninhabited or vacant,and includes any yard,grounds,walk,driveway,porch,steps,vestibule or mailbox belonging or appurtenant to such dwelling, house, building or other structure. N.“Public Place”means any and all streets,sidewalks,boulevards,alleys or other public ways and any and all public parks, squares, spaces, grounds and buildings. O.“Real Property Owner”means any person with a fee interest in a parcel of real property and any person who manages real property for commercial or residential rental. P.“Trailer” means a “trailer” as defined in California Vehicle Code Section 630. Q.“Vehicle”means a vehicle as defined in California Vehicle Code Section 670,and a motor vehicle as defined in California Vehicle Code Section 415. R.“Vehicle Owner”means an “owner”as defined in California Vehicle Code Section 460,but excludes a motor vehicle dealer,bank,credit union,acceptance corporation,or other licensed financial institution legally operating in this state or is another person who is not the registered owner and holds a security interest in the vehicle. S.“Violator”means any person who negligently,willfully,or intentionally causes or permits Discarded Items or Waste Matter to be illegally dumped or improperly disposed of,including,but not limited to, any person who gives or entrusts Waste Matter to another who illegally disposes of such Waste Matter, and any vehicle owner whose vehicle is used to illegally dispose of Discarded Items or Waste Matter, but who does not properly dispose of such Waste Matter. T.“Waste Matter”means any form of tangible matter that is customarily generated in the course of a trade, business,profession,or occupation,and is in an aggregate amount equal to or greater than one cubic yard.Waste Matter includes,but is not limited to,any combination of the following that is in excess of one cubic yard: 1.Construction and demolition debris,which includes any and all materials resulting from the alteration,construction,destructions,rehabilitation or repair of any manmade physical structure including houses,buildings,industrial or commercial facilities,and roadways. These materials may include structural and functional materials comprising the structure and surrounding site improvements,such as brick,concrete,stone,glass,wall coverings,drywall, framing and finishing lumber,roofing materials,plumbing fixtures,hearing equipment, electrical wiring and components,insulations,carpeting,asphaltic substances,metals, railroad ties, or utility poles, among others. 2.All forms of garbage, refuse, rubbish, recyclable materials, debris, trash, and solid waste. 3.Dirt,soil,rock,decomposed rock,gravel,sand,or other aggregate material dumped or deposited as refuse. 4.Electronic Waste,which means computers,computer monitors,televisions,audio equipment and any other electronic equipment that is required to be specially disposed of pursuant to state or city law,including,but not limited to a “covered electronic device”as defined in Section 42463 of the California Public Resources Code. City of South San Francisco Printed on 6/13/2019Page 4 of 11 powered by Legistar™ File #:19-509,Version:1 5.Yard waste consisting of vegetative or organic material produced from the care and maintenance of landscaped areas,gardens and lawns.Yard waste includes but is not limited to leaves, grass clippings,weeds,dead flowers and plants,brush,tree trunks,pruned branches and stems, dirt, roots, wood shavings, rocks and trees. 6.All forms of liquid waste not otherwise defined in or deemed to fall within the purview of Section 25117 of the California Health and Safety Code,including but not limited to,water- based or oil-based paints,chemical solutions,water contaminated with any substance rendering it unusable for irrigation or construction,oils,fuels,and other petroleum distillates or byproducts. 7.Any form of biological waste not otherwise designated by law as hazardous waste,including, but not limited to,body parts,carcasses,and any associated container,enclosure,or wrapping material used to dispose these matters. 8.A physical substance used as an ingredient in any process,now known or hereafter developed or devised,to manufacture a controlled substance specified in Section 11054,11055,11056, 11057,or 11058 of the California Health and Safety Code,or that is a byproduct or result of the manufacturing process of the controlled substance. Any tangible matter that is customarily generated in the course of a trade,business,profession,or occupation, and is in an aggregate amount less than one cubic yard shall be considered Litter. 8.20.030 Illegal Dumping Unlawful. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8-8_20- 8_20_030&frames=on> A.It is unlawful and a violation of this code and this chapter for any person to illegally dump Discarded Items or Waste Matter,or cause Discarded Items or Waste Matter not to be disposed of as otherwise provided by this code or state or federal law. B.It is unlawful to hire any person or organization to dispose of Discarded Items or Waste Matter in the City in a manner prohibited by Chapter 8.16. C.It is unlawful and a violation of this code for any person owning or otherwise in possession or control of any real property within the City to permit or allow Discarded Items or Waste Matter from such property to be illegally dumped.It shall be the sole responsibility of the property owner or person otherwise in possession or control of any real property within the city to remedy any disposal violations.Any violation of the provisions of this chapter shall constitute an infraction or misdemeanor dependent on the conditions of the violation as set forth in this Chapter. D.A violation of this chapter shall be subject to enforcement through civil action and administrative action, encompassing all remedies referenced in this chapter and available under state and federal law. 8.20.040 Illegal Disposal of Litter Unlawful. A.It is unlawful and a violation of this code and this chapter for any person to dispose of litter as otherwise provided by this code or state or federal law. B.The owner or person in control of any private property shall at all times maintain the premises free of litter;provided,however,that this section shall not prohibit the storage of litter in Authorized City of South San Francisco Printed on 6/13/2019Page 5 of 11 powered by Legistar™ File #:19-509,Version:1 litter;provided,however,that this section shall not prohibit the storage of litter in Authorized Receptacles for collection. C.No person shall: 1.throw or deposit litter in or upon any street,sidewalk or other public place within the city except in public receptacles, in Authorized Receptacles for collection or in official city dumps; 2.sweep into or deposit in any gutter,street or other public place within the city the accumulation litter from any building or lot or from any public or private sidewalk or driveway.Persons owning or occupying property or places of business shall keep the sidewalk in front of their premises free of litter; 3.throw or deposit litter upon any street or other public place within the city,or upon private property, while a driver or passenger in a vehicle; 4.drive or move any truck or other vehicle within the city unless such vehicle is so constructed or loaded as to prevent any load,contents,litter or Waste Matter from being blown or deposited upon any street,alley or other public place.Nor shall any person drive or move any vehicle or truck within the city,the wheels or tires of which carry onto or deposit in any street,alley or other public place,mud,dirt,sticky substances,litter,Waste Matter or foreign matter of any kind; 5.throw out,drop or deposit litter in any park within the city,except in public receptacles and in such a manner that the Waste Matter will be prevented from being carried or deposited by the elements upon any part of the park or upon any street or other public place.Where public receptacles are not provided,all such Waste Matter shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere as provided herein; 6.throw out,drop or deposit litter in any fountain,pond,lake,stream,bay or any other body of water in a park or elsewhere within the city; 7.throw out, drop or deposit within the city any litter or any other object from an aircraft; 8.throw out,drop or deposit litter on any occupied private property within the city,whether owned by such person or not,except that the owner or person in control of private property may maintain Authorized Receptacles for collection in such a manner that Waste Matter will be prevented from being carried or deposited by the elements upon any street,sidewalk or other public place or upon any private property; 9.throw out,drop or deposit litter on any open or vacant private property within the city whether owned by such person or not; 10.throw out,drop or deposit any litter in or upon any private premises which are temporarily or continuously uninhabited or vacant; 11.throw out, drop or deposit any litter in or upon any vehicle; i.However,it is not unlawful in a public place for a person to hand out or distribute without charge to the receiver thereof,a noncommercial handbill to any occupant of a vehicle who is willing to accept it. 12.throw out,drop,deposit or distribute any litter upon any private premises,if requested by anyone thereon not to do so,or if there is placed on the premises in a conspicuous position near the entrance thereof,a sign bearing the works :“No Trespassing,”“No Peddlers or Agents,”“No Advertisement”or any similar notice indicating in any manner that the occupants of the premises do not desire to be molested or have their right of privacy disturbed or to have any such Waste Matter left upon such premises; or 13.throw, deposit or distribute any litter in or upon private premises which are inhabited; i.However,it is not illegal to hand or transmit a handbill directly to the owner,occupant or other person then present in or upon such private premises;however,in the case of inhabited private premises,such person,unless requested by anyone upon such premises City of South San Francisco Printed on 6/13/2019Page 6 of 11 powered by Legistar™ File #:19-509,Version:1 inhabited private premises,such person,unless requested by anyone upon such premises not to do so,may place or despot any such handbill in or upon such inhabited premises, so long as the handbill is so placed or deposited as to secure or prevent such handbill from being blown or drifter about such premises or sidewalks,streets,or other public places and except that mailboxes may not be so used when prohibited by federal postal law or regulations. The provisions of this subsection shall not apply to the distribution of mail by the United States,not to newspapers (as defined herein)except that newspapers shall be placed on private property in such a manner as to prevent their being carried or deposited by the elements upon any street, sidewalk or other public place or upon private property. D.Persons placing litter in public receptacles or in Authorized Receptacles shall do so in such a manner as to prevent it from being carried or deposited by the elements upon any street,sidewalk or other public place or upon private property. 8.20.050 Illegal Dumping and Littering as Public Nuisances. Illegal dumping of Discarded Items and Waste Matter and littering constitute public nuisances subject to abatement,remedies,and penalties according to the provisions and procedures contained in this code and this chapter.Violations of this Chapter are subject to investigation by designated City officials and violators may incur administrative citations or other fees and fines as described in this Chapter. 8.20.060 Administrative Penalties for Violations. <https://qcode.us/codes/southsanfrancisco/view.php? topic=8-8_20-8_20_050&frames=on> A.Littering is an Infraction.Disposal of litter on any public or private property of another is an infraction violation of this code and this chapter,punishable by a fine as provided in Section 36900 of the California Government Code,per violation,which shall be in addition to any administrative or civil penalties. Illegal Dumping is a Misdemeanor.Illegal dumping on any public or private property is a misdemeanor violation of this code and this chapter,punishable by a fine of $1,000 per violation,which shall be in addition to any administrative or civil penalties.Each individual act of Illegal Dumping is a separate violation and is subject to enforcement.For example,each individual act of Illegal Dumping,whether Waste Matter or a discarded item (e.g.;mattress,piece of upholstered furniture,furniture,appliance,or electronic waste,etc.)that meets the definition of a Discarded Item under this Chapter is a separate and distinct violation under this Chapter. B.Failure to remove Discarded Items or Waste Matter constitute a separate violation.In the event the City gives notice to a Violator to remove Waste Matter or Discarded Items from City or private property (with the property owner’s prior approval),the Violator must remove the Illegal Dumped items within 24 hours of receiving notice.If a Violator is noticed to remove illegally dumped material and fails to remove the same within 24 hours after notice by the city or the property owner,such failure to timely remove the illegally dumped material constitutes a separate violation. C.In addition to assessing administrative or civil penalties,a violator may also be assessed costs relating to the illegal dumping.Each person who participates in an act of illegal dumping is jointly and severally liable with all other persons who participated in that act of illegal dumping for the costs of that act of City of South San Francisco Printed on 6/13/2019Page 7 of 11 powered by Legistar™ File #:19-509,Version:1 illegal dumping. 8.20.070 Power of Arrest and Citation. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8- 8_20-8_20_060&frames=on> Pursuant to South San Francisco Municipal Code Section 2.50.020, the city manager shall have the power to designate, by written order, that particular officers or employees shall have the authority to arrest or cite persons in violation of this chapter. 8.20.080 Civil Actions Against Violators. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8- 8_20-8_20_070&frames=on> A.The city or any person or entity,public or private,on whose property Discarded Items or Waste Matter has been illegally dumped,may bring a civil action against a violator.In addition,a duly established business improvement district,merchants’association,or business,community,or neighborhood association or organization that cleans up illegal disposal of Discarded Items or Waste Matter on behalf of its members may bring an action against a violator to recover its costs of removal.Any person or entity,public or private,who wishes to bring civil action against a violator to recover costs of removal, must pursue that legal action after paying to the City any fines,fees,and administrative citations incurred as a result of the violation. B.Costs and Damages Recoverable. The following damages may be assessed against a dumping violator: 1.The cost of abatement; 2.Any cost for loss of use of the property on which the illegal disposal has been placed; 3.Costs of investigation,including the cost of any code enforcement or police resources used to investigate each incident; 4.Attorneys’ fees and costs involved in the investigation; and 5.Any other damages or fees permissible under state or federal law. C.Joint and Several Liability.Each person who participates in an act of illegal disposal of Discarded Items or Waste Matter is jointly and severally liable with any other person who participates for all costs, damages, penalties, and attorneys’ fees related to that act of illegal disposal. 8.20.090 Authority of City Attorney to Bring Actions. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8-8_20-8_20_080&frames=on> A.The city attorney may bring an action to recover costs incurred by the city through the following methods: 1.Civil Action.The city attorney may bring and maintain a civil action in the name of the city to obtain a money judgment against the defendant for any amount not ordered or collected by a court,including,but not limited to,all costs and attorneys’fees,in addition to civil penalties, incurred in connection with the civil prosecution of any claim for damages or reimbursement. B.The city attorney also may seek to recover the city’s costs incurred relative to the illegal Dumping,or such other costs as the city may have. The city attorney may do so in any of the following ways: 1.Bring an action on the city’s behalf to recover such costs; 2.Join an action brought by a private party to recover damages and costs relating to illegal City of South San Francisco Printed on 6/13/2019Page 8 of 11 powered by Legistar™ File #:19-509,Version:1 2.Join an action brought by a private party to recover damages and costs relating to illegal disposal; 3.Authorize a private party or other public entity on whose property the illegal disposal occurred to bring the action on the city’s behalf; 4.In the event the city attorney brings an action to cover the city’s costs of illegal disposal,at the city attorney’s sole election,and with the permission of the private party or other public entity on whose property the illegal disposal occurred,the city attorney may pursue the private party or other public entity’s claims against the violator for damages and costs. C.The city attorney also may bring actions for injunctive or equitable relief against dumping violators. D.Civil Penalties.Any violator of this chapter shall be liable for a civil penalty not to exceed one thousand dollars for each day or portion thereof,that the violation continues to exist.In determining the amount of the civil penalty to impose,the court shall consider all relevant circumstances,including,but not limited to,the extent of the harm caused by the conduct constituting a violation,the nature and persistence of such conduct,the length of time over which the conduct occurred,the assets,liabilities, and net worth of the violator,whether corporate or individual,and any corrective action taken by the violator. ’8.20.100 Attorneys Fees for Illegal Dumping or Disposal Actions. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8-8_20-8_20_090&frames=on> In any administrative, civil, or special proceeding to abate illegal dumping or disposal, the city may, at the initiation of the proceeding, seek an award of attorneys’ fees. If the city seeks an award of attorneys’ fees, the award shall be made to the prevailing party. Provided, however, that no award may be made to a prevailing party that exceeds the amount of reasonable attorneys’ fees incurred by the city in the action or proceeding. 8.20.110 Liability of Parent or Guardian of a Minor. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8-8_20-8_20_100&frames=on> Any parent or legal guardian of a minor dumping violator is personally liable for any and all costs incurred by the city or any person or business in connection with the illegal dumping caused by the conduct of said minor, and for all attorneys’ fees, court costs, and other costs and any administrative or civil penalties incurred in connection with the civil or administrative prosecution of any claim for damages to the maximum extent permitted by California Civil Code Section 1714.1 or other applicable laws. 8.20.120 Liability of Owner or Operator of Vehicle or Trailer Used in Illegal Dumping. South San Francisco Municipal Code Chapter 8.16.120 describes the regulations on collecting and transporting solid waste. Pursuant to that Chapter and to the extent permitted by law, an owner or operator of a motor vehicle or trailer is liable and responsible for all costs, penalties and fines relating to illegal dumping or disposal when the owner’s vehicle is used with the express or implied permission of the owner or operator, irrespective of whether the owner or operator knew or should have known of the intended use of the vehicle. 8.20.130 Responsibility of Waste Matter Creator or Generator for Illegally Dumped Material. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8-8_20-8_20_120&frames=on> All persons creating or generating Discarded Items or Waste Matter are responsible for seeing that it is disposed of in the manner provided by law. Persons disposing of Discarded Items or Waste Matter must ensure City of South San Francisco Printed on 6/13/2019Page 9 of 11 powered by Legistar™ File #:19-509,Version:1 that it is not illegally dumped. This responsibility includes not giving Discarded Items or Waste Matter to a person for disposal who is not authorized to legally dispose of Discarded Items or Waste Matter. A person whose Discarded Items or Waste Matter are illegally disposed of is jointly responsible for the illegal disposal along with the party who actually illegally disposed. 8.20.140 Responsibility of Lessor for Property of Lessee Illegally Dumped Following Vacation of Unit. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8-8_20-8_20_130&frames=on> A real property owner who rents commercial or residential property is responsible for the property of a tenant that was removed from the tenant’s unit and illegally disposed of after the tenant vacates, whether voluntarily or involuntarily pursuant to this section. If the tenant’s property is removed from the tenant’s unit by the real property owner or an eviction or other process, the real property owner must see that the property is either retained for the tenant or properly disposed of in accordance with the law. To this end, the real property owner must cooperate with the tenant in working with the collector to dispose of the tenant’s property, which can be done at the tenant’s expense for any of the collector’s fees or costs. If the tenant’s property is illegally disposed of by the tenant on public or private property in front of the tenant’s former unit or the adjacent properties, the real property owner is responsible for having the tenant’s property properly disposed of. If the tenant’s property is illegally disposed of at a different location, the real property owner must provide the tenant’s forwarding information if it is within the real property owner’s knowledge. 8.20.150 Administrative Appeals. <https://qcode.us/codes/southsanfrancisco/view.php?topic=8-8_20- 8_20_140&frames=on> A.An administrative assessment of fines or costs may be appealed administratively to the City Manager. The City Manager’s decision shall be final and binding. B.A party aggrieved by a final administrative decision of the city may seek judicial review of the administrative decision pursuant to California Code of Civil Procedure Sections 1094.5 and 1094.6 within the time frame pursuant to those code sections. SECTION 4.SEVERABILITY If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end,provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 5.PUBLICATION AND EFFECTIVE DATE Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty days from and after its adoption. City of South San Francisco Printed on 6/13/2019Page 10 of 11 powered by Legistar™ File #:19-509,Version:1 ***** Introduced at a regular meeting of the City Council of the City of South San Francisco,held the ____ day of _________________, 2019. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the ____ day of _________________, 2019 by the following vote: AYES:__________________________________________________________________ NOES:__________________________________________________________________ ABSTAIN:__________________________________________________________________ ABSENT:__________________________________________________________________ ATTEST: ______________________________ City Clerk As Mayor of the City of South San Francisco,I do hereby approve the foregoing ordinance this ____ day of _________________, 2019. ________________________ Karyl Matsumoto, Mayor 3000649.4 City of South San Francisco Printed on 6/13/2019Page 11 of 11 powered by Legistar™ 1 ..Title Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code regarding Illegal Disposal of Discarded Items and Waste Matter and illegal littering. ..body WHEREAS, the City of South San Francisco (“City”) suffers from illegally dumped waste on public and private property throughout the City; and WHEREAS, illegal dumping is a significant blight on the City and an environmental crime that negatively impacts the livability of neighborhoods, discourages economic development, and reduces property values; and WHEREAS, illegal dumping is a significant health and safety problem; and WHEREAS, Chapter 8.16 of the South San Francisco Municipal Code sets forth the City’s regulations regarding the proper method of disposal of waste by City residents and businesses; and WHEREAS, despite the City’s adoption of Chapter 8.16, illegal dumping and littering continues to increase throughout the City; and WHEREAS, while South San Francisco Municipal Code Chapter 8.20 prohibits littering in the City, it does not distinguish between littering and dumping; and WHEREAS, in order to discourage illegal dumping, the City Council believes the City needs to specifically and clearly prohibit such dumping, and in addition enhance administrative and civil penalties; and WHEREAS, the City needs to improve its ability to recover its costs and private parties’ costs to remove illegally dumped waste. NOW THEREFORE, the City Council of the City of South San Francisco does ORDAIN as follows: SECTION 1. The City Council of South San Francisco finds that all Recitals are true and correct and are incorporated herein by this reference. SECTION 2. Chapter 8.20 (South San Francisco anti-litter ordinance) of Title 8 (Health and Welfare) of the City of South San Francisco Municipal Code, as presently written, is hereby repealed in its entirety. SECTION 3. The new Chapter 8.20 (Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering) of Title 8 (Health and Welfare) of the City of South San Francisco Municipal Code is adopted, to read as follows: ATTACHMENT 2 2 8.20.010 Short title. The Ordinance codified in this chapter shall be known and may be cited as the “South San Francisco Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering Ordinance.” 8.20.020 Definitions. For the purposes of this chapter, the following terms, phrases, words and their derivations shall have the meaning given herein. When inconsistent with the context, words used in the present tense include the future, words used in the plural number include the singular number, and words used in the singular number include the plural number. The word “shall” is always mandatory and not merely directory. A. “Aircraft” means any contrivance now known or hereafter invented, used or designed for navigation or for flight in the air. “Aircraft” includes helicopters, drones and lighter-than- air dirigibles and balloons. B. “Authorized Receptacle” means a solid waste storage and collection receptacle as defined and required by Section 8.16.030 of the South San Francisco Municipal Code. C. “City” means the city of South San Francisco. D. “Collector” means the entity that is the franchisee for solid waste collection in the City of South San Francisco. E. “Costs” means and includes, but is not limited to, staff costs, court costs, attorneys’ fees, costs of removal and disposal of illegally dumped Waste Matter (including the equivalent cost of disposal if the City is not charged), costs of investigating the incident, and law enforcement costs, including, but not limited to time and expenses of police, code enforcement, public works, city attorney, and/or other city departments, incurred by the city in identifying and apprehending persons who cause or commit illegal dumping in violation of this chapter. F. “Discarded Items” refers to any large, unwanted items that are cast aside, disposed of, thrown out or illegally dumped in a manner that is not allowed by state or local law. Discarded Items include but are not limited to the following items: 1. Appliances, which means any large electric or gas appliance such as a stove, refrigerator, dishwasher, microwave, laundry machine, barbeque grill, water heater, or furnace. 2. Automotive or Watercraft Parts, which means any components, constituents, elements, or artifacts that are one of the individual parts of which an automotive vehicle or watercraft is composed. For the purposes of this Chapter, automotive vehicles are any self-propelled vehicle that does not operate on rails and is used 3 for transportation of people or cargo. Automotive vehicles include but are not limited to cars, buses, motorcycles, off-road vehicles, trucks and heavy equipment. Watercraft are any boat, ship or vessel that travels on water. 3. Household Furniture, which includes any sized furniture such as chairs, desks, dressers, tables, bed frames, benches, buffets, armoires, and more; and upholstered furniture which includes furniture covered by soft, padded textile, leather, vinyl or similar covering, such as armchairs and sofas. 4. Mattresses, which mean any sized resilient material or combination of materials that is used alone or in combination with other products, and is intended for or promoted for sleeping upon by individuals. This includes, crib- or infant-, child- , and adult-sized mattresses. G. “Illegal Dumping” means the willful, intentional, or negligent depositing, disposal, dropping, dumping, placing, or throwing of any Discarded Items or Waste Matter onto public or private property that is not expressly designated for the purpose of disposal of Waste Matter. The disposal of Discarded Items and/or Waste Matter on private or public property without the express permission of the property owner shall also constitute “Illegal Dumping.” “Illegal Dumping” also includes any Discarded Items or Waste Matter not disposed of pursuant to South San Francisco Municipal Code Chapters 8.16 and 8.28, or any successive legislation. “Illegal Dumping” does not include “Litter” as specifically defined in this Chapter. H. “Handbill,” which means any printed or written matter, any sample or device, dodger, circular, leaflet, pamphlet, paper, booklet, flyer, poster or any other printed or otherwise reproduced original or copies of any matter of literature of a commercial or noncommercial nature. I. “Litter,” which means small quantities of Waste Matter related to consumer goods and that are reasonably understood to be ordinarily carried on or about the body of a living person, including, but not limited to, beverage containers and closures, packaging, wrappers, wastepaper, newspaper, handbills, magazines, or other similar Waste Matter that escapes or is allowed to escape from a container, receptacle, or package; or the disposal of said items. J. “Newspaper,” which means any newspaper of general circulation as defined by general law, any newspaper duly entered with the Post Office Department of the United States, in accordance with federal statute or regulation, and any newspaper filed and recorded with any recording officer as provided by general law; and, in addition thereto, means and includes any periodical or current magazine regularly published with not less than four issues per year, and sold to the public. K. “Park” means a park, reservation, playground, beach, recreation center or any other public area in the city, owned or used by the city and devoted to active or passive recreation. 4 L. “Person” means any person, firm, partnership, association, corporation, limited liability company, company or organization of any kind. M. “Private Premises” means any dwelling, house, building or other structure designated or used either wholly or in part for private residential purposes, whether inhabited or temporarily or continuously uninhabited or vacant, and includes any yard, grounds, walk, driveway, porch, steps, vestibule or mailbox belonging or appurtenant to such dwelling, house, building or other structure. N. “Public Place” means any and all streets, sidewalks, boulevards, alleys or other public ways and any and all public parks, squares, spaces, grounds and buildings. O. “Real Property Owner” means any person with a fee interest in a parcel of real property and any person who manages real property for commercial or residential rental. P. “Trailer” means a “trailer” as defined in California Vehicle Code Section 630. Q. “Vehicle” means a vehicle as defined in California Vehicle Code Section 670, and a motor vehicle as defined in California Vehicle Code Section 415. R. “Vehicle Owner” means an “owner” as defined in California Vehicle Code Section 460, but excludes a motor vehicle dealer, bank, credit union, acceptance corporation, or other licensed financial institution legally operating in this state or is another person who is not the registered owner and holds a security interest in the vehicle. R.S. “Violation” means any incident of littering or illegal dumping which is identified by a report to the City or the discovery of improperly disposed of waste matter or discarded items that are discovered by the City. S.T. “Violator” means any person who negligently, willfully, or intentionally causes or permits Discarded Items or Waste Matter to be illegally dumped or improperly disposed of, including, but not limited to, any person who gives or entrusts Waste Matter to another who illegally disposes of such Waste Matter, and any vehicle owner whose vehicle is used to illegally dispose of Discarded Items or Waste Matter, but who does not properly dispose of such Waste Matter. T.U. “Waste Matter” means any form of tangible matter that is customarily generated in the course of a trade, business, profession, or occupation, and is in an aggregate amount equal to or greater than one cubic yard. Waste Matter includes, but is not limited to, any combination of the following that is in excess of one cubic yard: 1. Construction and demolition debris, which includes any and all materials resulting from the alteration, construction, destructions, rehabilitation or repair of any manmade physical structure including houses, buildings, industrial or commercial facilities, and roadways. These materials may include structural and functional materials comprising the structure and surrounding site Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Left, Indent: Left: 0.5", No bullets or numbering 5 improvements, such as brick, concrete, stone, glass, wall coverings, drywall, framing and finishing lumber, roofing materials, plumbing fixtures, hearing equipment, electrical wiring and components, insulations, carpeting, asphaltic substances, metals, railroad ties, or utility poles, among others. 2. All forms of garbage, refuse, rubbish, recyclable materials, debris, trash, and solid waste. 3. Dirt, soil, rock, decomposed rock, gravel, sand, or other aggregate material dumped or deposited as refuse. 4. Electronic Waste, which means computers, computer monitors, televisions, audio equipment and any other electronic equipment that is required to be specially disposed of pursuant to state or city law, including, but not limited to a “covered electronic device” as defined in Section 42463 of the California Public Resources Code. 5. Yard waste consisting of vegetative or organic material produced from the care and maintenance of landscaped areas, gardens and lawns. Yard waste includes but is not limited to leaves, grass clippings, weeds, dead flowers and plants, brush, tree trunks, pruned branches and stems, dirt, roots, wood shavings, rocks and trees. 6. All forms of liquid waste not otherwise defined in or deemed to fall within the purview of Section 25117 of the California Health and Safety Code, including but not limited to, water-based or oil-based paints, chemical solutions, water contaminated with any substance rendering it unusable for irrigation or construction, oils, fuels, and other petroleum distillates or byproducts. 7. Any form of biological waste not otherwise designated by law as hazardous waste, including, but not limited to, body parts, carcasses, and any associated container, enclosure, or wrapping material used to dispose these matters. 8. A physical substance used as an ingredient in any process, now known or hereafter developed or devised, to manufacture a controlled substance specified in Section 11054, 11055, 11056, 11057, or 11058 of the California Health and Safety Code, or that is a byproduct or result of the manufacturing process of the controlled substance. Any tangible matter that is customarily generated in the course of a trade, business, profession, or occupation, and is in an aggregate amount less than one cubic yard shall be considered Litter. 8.20.030 Illegal Dumping Unlawful. 6 A. It is unlawful and a violation of this code and this chapter for any person to illegally dump Discarded Items or Waste Matter, or cause Discarded Items or Waste Matter not to be disposed of as otherwise provided by this code or state or federal law. B. It is unlawful to hire any person or organization to dispose of Discarded Items or Waste Matter in the City in a manner prohibited by Chapter 8.16. C. It is unlawful and a violation of this code for any person owning or otherwise in possession or control of any real property within the City to permit or allow Discarded Items or Waste Matter from such property to be illegally dumped. It shall be the sole responsibility of the property owner or person otherwise in possession or control of any real property within the city to remedy any disposal violations. Any violation of the provisions of this chapter shall constitute an infraction or misdemeanor dependent on the conditions of the violation as set forth in this Chapter. D. A violation of this chapter shall be subject to enforcement through civil action and administrative action, encompassing all remedies referenced in this chapter and available under state and federal law. 8.20.040 Illegal Disposal of Litter Unlawful. A. It is unlawful and a violation of this code and this chapter for any person to dispose of litter as otherwise provided by this code or state or federal law. B. The owner or person in control of any private property shall at all times maintain the premises free of litter; provided, however, that this section shall not prohibit the storage of litter in Authorized Receptacles for collection. C. No person shall: 1. throw or deposit litter in or upon any street, sidewalk or other public place within the city except in public receptacles, in Authorized Receptacles for collection or in official city dumps; 2. sweep into or deposit in any gutter, street or other public place within the city the accumulation litter from any building or lot or from any public or private sidewalk or driveway. Persons owning or occupying property or places of business shall keep the sidewalk in front of their premises free of litter; 3. throw or deposit litter upon any street or other public place within the city, or upon private property, while a driver or passenger in a vehicle; 4. drive or move any truck or other vehicle within the city unless such vehicle is so constructed or loaded as to prevent any load, contents, litter or Waste Matter from being blown or deposited upon any street, alley or other public place. Nor shall any person drive or move any vehicle or truck within the city, the wheels or tires of which carry onto or deposit in any street, alley or other public place, mud, dirt, sticky substances, litter, Waste Matter or foreign matter of any kind; 7 5. throw out, drop or deposit litter in any park within the city, except in public receptacles and in such a manner that the Waste Matter will be prevented from being carried or deposited by the elements upon any part of the park or upon any street or other public place. Where public receptacles are not provided, all such Waste Matter shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere as provided herein; 6. throw out, drop or deposit litter in any fountain, pond, lake, stream, bay or any other body of water in a park or elsewhere within the city; 7. throw out, drop or deposit within the city any litter or any other object from an aircraft; 8. throw out, drop or deposit litter on any occupied private property within the city, whether owned by such person or not, except that the owner or person in control of private property may maintain Authorized Receptacles for collection in such a manner that Waste Matter will be prevented from being carried or deposited by the elements upon any street, sidewalk or other public place or upon any private property; 9. throw out, drop or deposit litter on any open or vacant private property within the city whether owned by such person or not; 10. throw out, drop or deposit any litter in or upon any private premises which are temporarily or continuously uninhabited or vacant; 11. throw out, drop or deposit any litter in or upon any vehicle; i. However, it is not unlawful in a public place for a person to hand out or distribute without charge to the receiver thereof, a noncommercial handbill to any occupant of a vehicle who is willing to accept it. 12. throw out, drop, deposit or distribute any litter upon any private premises, if requested by anyone thereon not to do so, or if there is placed on the premises in a conspicuous position near the entrance thereof, a sign bearing the works : “No Trespassing,” “No Peddlers or Agents,” “No Advertisement” or any similar notice indicating in any manner that the occupants of the premises do not desire to be molested or have their right of privacy disturbed or to have any such Waste Matter left upon such premises; or 13. throw, deposit or distribute any litter in or upon private premises which are inhabited; i. However, it is not illegal to hand or transmit a handbill directly to the owner, occupant or other person then present in or upon such private premises; however, in the case of inhabited private premises, such person, unless requested by anyone upon such premises not to do so, may place or despot any such handbill in or upon such inhabited premises, so long as the handbill is so placed or deposited as to secure or prevent such handbill from being blown or drifter about such premises or sidewalks, streets, or other public places and except that mailboxes may not be so used when prohibited by federal postal law or regulations. The provisions of this subsection shall not apply to the distribution of mail by the United States, not to newspapers (as defined herein) except that newspapers shall be placed on private property in such a manner as to 8 prevent their being carried or deposited by the elements upon any street, sidewalk or other public place or upon private property. D. Persons placing litter in public receptacles or in Authorized Receptacles shall do so in such a manner as to prevent it from being carried or deposited by the elements upon any street, sidewalk or other public place or upon private property. 8.20.050 Illegal Dumping and Littering as Public Nuisances. Illegal dumping of Discarded Items and Waste Matter and littering constitute public nuisances subject to abatement, remedies, and penalties according to the provisions and procedures contained in this code and this chapter. Violations of this Chapter are subject to investigation by designated City officials and violators may incur administrative citations or other fees and fines as described in this Chapter. 8.20.060 Notice of Violation. A Should a designatedthe City become aware official find of a violation of the provisions of this Chapter on private property, the offenseCity shall serve the violatorproperty owner with a written notice stating the nature of the violation. The violatorproperty owner shall have 72 hours to remedy the violation, upon which, if not remedied, the appropriate penalty will apply. B. A Violator caught in the act of Littering or Illegal Dumping of Waste Matter or Discarded Items shall be immediately charged with the appropriate administrative penalty described in Chapter 8.20.070. 8.20.0670 Administrative Penalties for Violations. A. Littering is an Infraction. Disposal of litter on any public or private property of another is an infraction violation of this code and this chapter, punishable by a fine as provided in Section 36900 of the California Government Code, per violation, which shall be in addition to any administrative or civil penalties. Illegal Dumping is a Misdemeanor. Illegal dumping on any public or private property is a misdemeanor violation of this code and this chapter, punishable by a fine of up to $1,000 for the first offense, $2,000 for the second offense, and $3,000 for the third offense within one calendar year, per violation, which shall be in addition to any administrative or civil penalties. Each individual act of Illegal Dumping is a separate violation and is subject to enforcement. For example, each individual act of Illegal Dumping, whether Waste Matter or a discarded item (e.g.; mattress, piece of upholstered furniture, furniture, appliance, or electronic waste, etc.) that meets the definition of a Discarded Item under this Chapter is a separate and distinct violation under this Chapter. B. Failure to remove Discarded Items or Waste Matter constitute a separate violation. In the event the City gives notice to a Violator to remove Waste Matter or Discarded Items from City or private property (with the property owner’s prior approval), the Violator must 9 remove the Illegal Dumped items within 24 72 hours of receiving notice. If a Violator is noticed to remove illegally dumped material and fails to remove the same within 24 72 hours after notice by the city or the property owner, such failure to timely remove the illegally dumped material constitutes a separate Vviolation and is punishable by an additional fine of $1,000. C. In addition to assessing administrative or civil penalties, a violator may also be assessed costs relating to the illegal dumping. Each person who participates in an act of illegal dumping is jointly and severally liable with all other persons who participated in that act of illegal dumping for the costs of that act of illegal dumping. 8.20.070 080 Power of Arrest and Citation. Pursuant to South San Francisco Municipal Code Section 2.50.020, the city manager shall have the power to designate, by written order, that particular officers or employees shall have the authority to arrest or cite persons in violation of this chapter. 8.20.080 090 Civil Actions Against Violators. A. The city or any person or entity, public or private, on whose property Discarded Items or Waste Matter has been illegally dumped, may bring a civil action against a violatorViolator. In addition, a duly established business improvement district, merchants’ association, or business, community, or neighborhood association or organization that cleans up illegal disposal of Discarded Items or Waste Matter on behalf of its members may bring an action against a violator Violator to recover its costs of removal. Any person or entity, public or private, who wishes to bring civil action against a violator Violator to recover costs of removal, must pursue that legal action after paying to the City any fines, fees, and administrative citations incurred as a result of the violationViolation. B. Costs and Damages Recoverable. The following damages may be assessed against a dumping violatorViolator: 1. The cost of abatement; 2. Any cost for loss of use of the property on which the illegal disposal has been placed; 3. Costs of investigation, including the cost of any code enforcement or police resources used to investigate each incident; 4. Attorneys’ fees and costs involved in the investigation; and 5. Any other damages or fees permissible under state or federal law. C. Joint and Several Liability. Each person who participates in an act of illegal disposal of Discarded Items or Waste Matter is jointly and severally liable with any other person who participates for all costs, damages, penalties, and attorneys’ fees related to that act of illegal disposal. 8.20.090 100 Authority of City Attorney to Bring Actions. 10 A. The city attorney may bring an action to recover costs incurred by the city through the following methods: 1. Civil Action. The city attorney may bring and maintain a civil action in the name of the city to obtain a money judgment against the defendant for any amount not ordered or collected by a court, including, but not limited to, all costs and attorneys’ fees, in addition to civil penalties, incurred in connection with the civil prosecution of any claim for damages or reimbursement. B. The city attorney also may seek to recover the city’s costs incurred relative to the illegal Illegal Dumping, or such other costs as the city may have. The city attorney may do so in any of the following ways: 1. Bring an action on the city’s behalf to recover such costs; 2. Join an action brought by a private party to recover damages and costs relating to illegal disposal; 3. Authorize a private party or other public entity on whose property the illegal disposal occurred to bring the action on the city’s behalf; 4. In the event the city attorney brings an action to cover the city’s costs of illegal disposal, at the city attorney’s sole election, and with the permission of the private party or other public entity on whose property the illegal disposal occurred, the city attorney may pursue the private party or other public entity’s claims against the violator for damages and costs. C. The city attorney also may bring actions for injunctive or equitable relief against dumping violatorsViolators. D. Civil Penalties. Any violator Violator of this chapter shall be liable for a civil penalty not to exceed one thousand dollars for each day or portion thereof, that the violation Violation continues to exist. In determining the amount of the civil penalty to impose, the court shall consider all relevant circumstances, including, but not limited to, the extent of the harm caused by the conduct constituting a violationViolation, the nature and persistence of such conduct, the length of time over which the conduct occurred, the assets, liabilities, and net worth of the violatorViolator, whether corporate or individual, and any corrective action taken by the violatorViolator. 8.20.1100 Attorneys’ Fees for Illegal Dumping or Disposal Actions. In any administrative, civil, or special proceeding to abate illegal Illegal dumping Dumping or disposal, the city may, at the initiation of the proceeding, seek an award of attorneys’ fees. If the city seeks an award of attorneys’ fees, the award shall be made to the prevailing party. Provided, however, that no award may be made to a prevailing party that exceeds the amount of reasonable attorneys’ fees incurred by the city in the action or proceeding. 8.20.1210 Liability of Parent or Guardian of a Minor. 11 Any parent or legal guardian of a minor dumping violator is personally liable for any and all costs incurred by the city or any person or business in connection with the illegal Illegal dumping Dumping caused by the conduct of said minor, and for all attorneys’ fees, court costs, and other costs and any administrative or civil penalties incurred in connection with the civil or administrative prosecution of any claim for damages to the maximum extent permitted by California Civil Code Section 1714.1 or other applicable laws. 8.20.1320 Liability of Owner or Operator of Vehicle or Trailer Used in Illegal Dumping. South San Francisco Municipal Code Chapter 8.16.120 describes the regulations on collecting and transporting solid waste. Pursuant to that Chapter and to the extent permitted by law, an owner or operator of a motor vehicle or trailer is liable and responsible for all costs, penalties and fines relating to illegal Illegal dumping Dumping or disposal when the owner’s vehicle is used with the express or implied permission of the owner or operator, irrespective of whether the owner or operator knew or should have known of the intended use of the vehicle. 8.20.1430 Responsibility of Waste Matter Creator or Generator for Illegally Dumped Material. All persons creating or generating Discarded Items or Waste Matter are responsible for seeing that it is disposed of in the manner provided by law. Persons disposing of Discarded Items or Waste Matter must ensure that it is not illegally dumped. This responsibility includes not giving Discarded Items or Waste Matter to a person for disposal who is not authorized to legally dispose of Discarded Items or Waste Matter. A person whose Discarded Items or Waste Matter are illegally disposed of is jointly responsible for the illegal disposal along with the party who actually illegally disposed. 8.20.1540 Responsibility of Lessor for Property of Lessee Illegally Dumped Following Vacation of Unit. A real property owner who rents commercial or residential property is responsible for the property of a tenant that was removed from the tenant’s unit and illegally disposed of after the tenant vacates, whether voluntarily or involuntarily pursuant to this section. If the tenant’s property is removed from the tenant’s unit by the real property owner or an eviction or other process, the real property owner must see that the property is either retained for the tenant or properly disposed of in accordance with the law. To this end, the real property owner must cooperate with the tenant in working with the collector to dispose of the tenant’s property, which can be done at the tenant’s expense for any of the collector’s fees or costs. If the tenant’s property is illegally disposed of by the tenant on public or private property in front of the tenant’s former unit or the adjacent properties, the real property owner is responsible for having the tenant’s property properly disposed of. If the tenant’s property is illegally disposed of at a different location, the real property owner must provide the tenant’s forwarding information if it is within the real property owner’s knowledge. 8.20.1650 Administrative Appeals. 12 A. An administrative assessment of fines or costs may be appealed administratively to the City Manager. The City Manager’s decision shall be final and binding. B. A party aggrieved by a final administrative decision of the city may seek judicial review of the administrative decision pursuant to California Code of Civil Procedure Sections 1094.5 and 1094.6 within the time frame pursuant to those code sections. SECTION 4. SEVERABILITY If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 5. PUBLICATION AND EFFECTIVE DATE Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty days from and after its adoption. * * * * * Introduced at a regular meeting of the City Council of the City of South San Francisco, held the ____ day of _________________, 2019. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the ____ day of _________________, 2019 by the following vote: AYES: __________________________________________________________________ NOES: __________________________________________________________________ ABSTAIN: __________________________________________________________________ ABSENT: __________________________________________________________________ 13 ATTEST: ______________________________ City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing ordinance this ____ day of _________________, 2019. ________________________ Karyl Matsumoto, Mayor 3000649.4 REVISED 6-25-19 1 ..Title Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code regarding illegal dumping and littering. ..body WHEREAS, the City of South San Francisco (“City”) suffers from illegally dumped waste on public and private property throughout the City; and WHEREAS, illegal dumping is a significant blight on the City and an environmental crime that negatively impacts the livability of neighborhoods, discourages economic development, and reduces property values; and WHEREAS, illegal dumping is a significant health and safety problem; and WHEREAS, Chapter 8.16 of the South San Francisco Municipal Code sets forth the City’s regulations regarding the proper method of disposal of solid waste by City residents and businesses; and WHEREAS, despite the City’s adoption of Chapter 8.16, illegal dumping and littering continues to increase throughout the City; and WHEREAS, while South San Francisco Municipal Code Chapter 8.20 prohibits littering in the City, it does not distinguish between littering and dumping; and WHEREAS, in order to discourage illegal dumping, the City Council believes the City needs to specifically and clearly prohibit such dumping, and in addition enhance administrative and civil penalties; and WHEREAS, the City needs to improve its ability to recover its costs and private parties’ costs to remove illegally dumped waste. NOW THEREFORE, the City Council of the City of South San Francisco does ORDAIN as follows: SECTION 1. The City Council of South San Francisco finds that all Recitals are true and correct and are incorporated herein by this reference. SECTION 2. Chapter 8.20 (South San Francisco anti-litter ordinance) of Title 8 (Health and Welfare) of the City of South San Francisco Municipal Code, as presently written, is hereby repealed in its entirety. SECTION 3. The new Chapter 8.20 (Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering) of Title 8 (Health and Welfare) of the City of South San Francisco Municipal Code is adopted, to read as follows: ATTACHMENT 3 REVISED 6-25-19 2 8.20.010 Short title. The Ordinance codified in this chapter shall be known and may be cited as the “South San Francisco Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering Ordinance.” 8.20.020 Definitions. For the purposes of this chapter, the following terms, phrases, words and their derivations shall have the meaning given herein. When inconsistent with the context, words used in the present tense include the future, words used in the plural number include the singular number, and words used in the singular number include the plural number. The word “shall” is always mandatory and not merely directory. A. “Aircraft” means any contrivance now known or hereafter invented, used or designed for navigation or for flight in the air. “Aircraft” includes helicopters, drones and lighter-than- air dirigibles and balloons. B. “Authorized Receptacle” means a solid waste storage and collection receptacle as defined and required by Section 8.16.030 of the South San Francisco Municipal Code. C. “City” means the city of South San Francisco. D. “Collector” means the entity that is the franchisee for solid waste collection in the City of South San Francisco. E. “Costs” means and includes, but is not limited to, staff costs, court costs, attorneys’ fees, costs of removal and disposal of illegally dumped Waste Matter (including the equivalent cost of disposal if the City is not charged), costs of investigating the incident, and law enforcement costs, including, but not limited to time and expenses of police, code enforcement, public works, city attorney, and/or other city departments, incurred by the city in identifying and apprehending persons who cause or commit illegal dumping in violation of this chapter. F. “Discarded Items” refers to any large, unwanted items that are cast aside, disposed of, thrown out or illegally dumped in a manner that is not allowed by state or local law. Discarded Items include but are not limited to the following items: 1. Appliances, which means any large electric or gas appliance such as a stove, refrigerator, dishwasher, microwave, laundry machine, barbeque grill, water heater, or furnace. 2. Automotive or Watercraft Parts, which means any components, constituents, elements, or artifacts that are one of the individual parts of which an automotive vehicle or watercraft is composed. For the purposes of this Chapter, automotive vehicles are any self-propelled vehicle that does not operate on rails and is used for transportation of people or cargo. Automotive vehicles include but are not REVISED 6-25-19 3 limited to cars, buses, motorcycles, off-road vehicles, trucks and heavy equipment. Watercraft are any boat, ship or vessel that travels on water. 3. Household Furniture, which includes any sized furniture such as chairs, desks, dressers, tables, bed frames, benches, buffets, armoires, and more; and upholstered furniture which includes furniture covered by soft, padded textile, leather, vinyl or similar covering, such as armchairs and sofas. 4. Mattresses, which mean any sized resilient material or combination of materials that is used alone or in combination with other products, and is intended for or promoted for sleeping upon by individuals. This includes, crib- or infant-, child- , and adult-sized mattresses. G. “Illegal Dumping” means the willful, intentional, or negligent depositing, disposal, dropping, dumping, placing, or throwing of any Discarded Items or Waste Matter onto public or private property that is not expressly designated for the purpose of disposal of Waste Matter. The disposal of Discarded Items and/or Waste Matter on private or public property without the express permission of the property owner shall also constitute “Illegal Dumping.” “Illegal Dumping” also includes any Discarded Items or Waste Matter not disposed of pursuant to South San Francisco Municipal Code Chapters 8.16 and 8.28, or any successive legislation. “Illegal Dumping” does not include “Litter” as specifically defined in this Chapter. H. “Handbill,” which means any printed or written matter, any sample or device, dodger, circular, leaflet, pamphlet, paper, booklet, flyer, poster or any other printed or otherwise reproduced original or copies of any matter of literature of a commercial or noncommercial nature. I. “Litter,” which means small quantities of Waste Matter related to consumer goods and that are reasonably understood to be ordinarily carried on or about the body of a living person, including, but not limited to, beverage containers and closures, packaging, wrappers, wastepaper, newspaper, handbills, magazines, or other similar Waste Matter that escapes or is allowed to escape from a container, receptacle, or package; or the disposal of said items. J. “Newspaper,” which means any newspaper of general circulation as defined by general law, any newspaper duly entered with the Post Office Department of the United States, in accordance with federal statute or regulation, and any newspaper filed and recorded with any recording officer as provided by general law; and, in addition thereto, means and includes any periodical or current magazine regularly published with not less than four issues per year, and sold to the public. K. “Park” means a park, reservation, playground, beach, recreation center or any other public area in the city, owned or used by the city and devoted to active or passive recreation. REVISED 6-25-19 4 L. “Person” means any person, firm, partnership, association, corporation, limited liability company, company or organization of any kind. M. “Private Premises” means any dwelling, house, building or other structure designated or used either wholly or in part for private residential purposes, whether inhabited or temporarily or continuously uninhabited or vacant, and includes any yard, grounds, walk, driveway, porch, steps, vestibule or mailbox belonging or appurtenant to such dwelling, house, building or other structure. N. “Public Place” means any and all streets, sidewalks, boulevards, alleys or other public ways and any and all public parks, squares, spaces, grounds and buildings. O. “Real Property Owner” means any person with a fee interest in a parcel of real property and any person who manages real property for commercial or residential rental. P. “Trailer” means a “trailer” as defined in California Vehicle Code Section 630. Q. “Vehicle” means a vehicle as defined in California Vehicle Code Section 670, and a motor vehicle as defined in California Vehicle Code Section 415. R. “Vehicle Owner” means an “owner” as defined in California Vehicle Code Section 460, but excludes a motor vehicle dealer, bank, credit union, acceptance corporation, or other licensed financial institution legally operating in this state or is another person who is not the registered owner and holds a security interest in the vehicle. S. “Violation” means any incident of Littering or Illegal Dumping which is identified by a report to the City or the discovery by the City of improperly disposed of waste matter or discarded items that are discovered by the City. T. “Violator” means any person who negligently, willfully, or intentionally causes or permits Discarded Items or Waste Matter to be illegally dumped or improperly disposed of, including, but not limited to, any person who gives or entrusts Waste Matter to another who illegally disposes of such Waste Matter, and any vehicle owner whose vehicle is used to illegally dispose of Discarded Items or Waste Matter, but who does not properly dispose of such Waste Matter. U. “Waste Matter” means any form of tangible matter that is customarily generated in the course of a trade, business, profession, or occupation, and is in an aggregate amount equal to or greater than one cubic yard. Waste Matter includes, but is not limited to, any combination of the following that is in excess of one cubic yard: 1. Construction and demolition debris, which includes any and all materials resulting from the alteration, construction, destructions, rehabilitation or repair of any manmade physical structure including houses, buildings, industrial or commercial facilities, and roadways. These materials may include structural and functional materials comprising the structure and surrounding site REVISED 6-25-19 5 improvements, such as brick, concrete, stone, glass, wall coverings, drywall, framing and finishing lumber, roofing materials, plumbing fixtures, hearing equipment, electrical wiring and components, insulations, carpeting, asphaltic substances, metals, railroad ties, or utility poles, among others. 2. All forms of garbage, refuse, rubbish, recyclable materials, debris, trash, and solid waste. 3. Dirt, soil, rock, decomposed rock, gravel, sand, or other aggregate material dumped or deposited as refuse. 4. Electronic Waste, which means computers, computer monitors, televisions, audio equipment and any other electronic equipment that is required to be specially disposed of pursuant to state or city law, including, but not limited to a “covered electronic device” as defined in Section 42463 of the California Public Resources Code. 5. Yard waste consisting of vegetative or organic material produced from the care and maintenance of landscaped areas, gardens and lawns. Yard waste includes but is not limited to leaves, grass clippings, weeds, dead flowers and plants, brush, tree trunks, pruned branches and stems, dirt, roots, wood shavings, rocks and trees. 6. All forms of liquid waste not otherwise defined in or deemed to fall within the purview of Section 25117 of the California Health and Safety Code, including but not limited to, water-based or oil-based paints, chemical solutions, water contaminated with any substance rendering it unusable for irrigation or construction, oils, fuels, and other petroleum distillates or byproducts. 7. Any form of biological waste not otherwise designated by law as hazardous waste, including, but not limited to, body parts, carcasses, and any associated container, enclosure, or wrapping material used to dispose these matters. 8. A physical substance used as an ingredient in any process, now known or hereafter developed or devised, to manufacture a controlled substance specified in Section 11054, 11055, 11056, 11057, or 11058 of the California Health and Safety Code, or that is a byproduct or result of the manufacturing process of the controlled substance. Any tangible matter that is customarily generated in the course of a trade, business, profession, or occupation, and is in an aggregate amount less than one cubic yard shall be considered Litter. 8.20.030 Illegal Dumping Unlawful. REVISED 6-25-19 6 A. It is unlawful and a violation of this code and this chapter for any person to illegally dump Discarded Items or Waste Matter, or cause Discarded Items or Waste Matter not to be disposed of as otherwise provided by this code or state or federal law. B. It is unlawful to hire any person or organization to dispose of Discarded Items or Waste Matter in the City in a manner prohibited by Chapter 8.16. C. It is unlawful and a violation of this code for any person owning or otherwise in possession or control of any real property within the City to permit or allow Discarded Items or Waste Matter from such property to be illegally dumped. It shall be the sole responsibility of the property owner or person otherwise in possession or control of any real property within the city to remedy any disposal violations. Any violation of the provisions of this chapter shall constitute an infraction or misdemeanor dependent on the conditions of the violation as set forth in this Chapter. D. A violation of this chapter shall be subject to enforcement through civil action and administrative action, encompassing all remedies referenced in this chapter and available under state and federal law. 8.20.040 Illegal Disposal of Litter Unlawful. A. It is unlawful and a violation of this code and this chapter for any person to dispose of litter as otherwise provided by this code or state or federal law. B. The owner or person in control of any private property shall at all times maintain the premises free of litter; provided, however, that this section shall not prohibit the storage of litter in Authorized Receptacles for collection. C. No person shall: 1. Throw or deposit litter in or upon any street, sidewalk or other public place within the city except in public receptacles, in Authorized Receptacles for collection or in official city dumps; 2. Sweep into or deposit in any gutter, street or other public place within the city the accumulation litter from any building or lot or from any public or private sidewalk or driveway. Persons owning or occupying property or places of business shall keep the sidewalk in front of their premises free of litter; 3. Throw or deposit litter upon any street or other public place within the city, or upon private property, while a driver or passenger in a vehicle; 4. Drive or move any truck or other vehicle within the city unless such vehicle is so constructed or loaded as to prevent any load, contents, litter or Waste Matter from being blown or deposited upon any street, alley or other public place. Nor shall any person drive or move any vehicle or truck within the city, the wheels or tires of which carry onto or deposit in any street, alley or other public place, mud, dirt, sticky substances, litter, Waste Matter or foreign matter of any kind; REVISED 6-25-19 7 5. Throw out, drop or deposit litter in any park within the city, except in public receptacles and in such a manner that the Waste Matter will be prevented from being carried or deposited by the elements upon any part of the park or upon any street or other public place. Where public receptacles are not provided, all such Waste Matter shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere as provided herein; 6. Throw out, drop or deposit litter in any fountain, pond, lake, stream, bay or any other body of water in a park or elsewhere within the city; 7. Throw out, drop or deposit within the city any litter or any other object from an aircraft; 8. Throw out, drop or deposit litter on any occupied private property within the city, whether owned by such person or not, except that the owner or person in control of private property may maintain Authorized Receptacles for collection in such a manner that Waste Matter will be prevented from being carried or deposited by the elements upon any street, sidewalk or other public place or upon any private property; 9. Throw out, drop or deposit litter on any open or vacant private property within the city whether owned by such person or not; 10. Throw out, drop or deposit any litter in or upon any private premises which are temporarily or continuously uninhabited or vacant; 11. Throw out, drop or deposit any litter in or upon any vehicle; i. However, it is not unlawful in a public place for a person to hand out or distribute without charge to the receiver thereof, a noncommercial handbill to any occupant of a vehicle who is willing to accept it. 12. Throw out, drop, deposit or distribute any litter upon any private premises, if requested by anyone thereon not to do so, or if there is placed on the premises in a conspicuous position near the entrance thereof, a sign bearing the works : “No Trespassing,” “No Peddlers or Agents,” “No Advertisement” or any similar notice indicating in any manner that the occupants of the premises do not desire to be molested or have their right of privacy disturbed or to have any such Waste Matter left upon such premises; or 13. Throw, deposit or distribute any litter in or upon private premises which are inhabited; i. However, it is not illegal to hand or transmit a handbill directly to the owner, occupant or other person then present in or upon such private premises; however, in the case of inhabited private premises, such person, unless requested by anyone upon such premises not to do so, may place or despot any such handbill in or upon such inhabited premises, so long as the handbill is so placed or deposited as to secure or prevent such handbill from being blown or drifter about such premises or sidewalks, streets, or other public places and except that mailboxes may not be so used when prohibited by federal postal law or regulations. The provisions of this subsection shall not apply to the distribution of mail by the United States, not to newspapers (as defined herein) except that newspapers shall be placed on private property in such a manner as to REVISED 6-25-19 8 prevent their being carried or deposited by the elements upon any street, sidewalk or other public place or upon private property. D. Persons placing litter in public receptacles or in Authorized Receptacles shall do so in such a manner as to prevent it from being carried or deposited by the elements upon any street, sidewalk or other public place or upon private property. 8.20.050 Illegal Dumping and Littering as Public Nuisances. Illegal Dumping of Discarded Items and Waste Matter and Littering constitute public nuisances subject to abatement, remedies, and penalties according to the provisions and procedures contained in this code and this chapter. Violations of this Chapter are subject to investigation by designated City officials and Violators may be subject to administrative citations or other fees and fines as described in this Chapter. 8.20.060 Illegal Dumping and Littering on Private Property - Notice of Violation. A. Permitting Illegal Dumping and Littering to remain on private property following notice constitutes a Violation of this Chapter. Should the City become aware of a violation of the provisions of this Chapter on private property, the offense City shall serve the property owner with a written notice stating the nature of the violation and instruction to remove the Illegal Dumping or Litter. The property owner shall have 72 hours to remedy the violation, upon which, if not remedied, shall constitute a Violation of this Chapter the appropriate penalty will apply. B. A Violator caught in the act of Littering or Illegal Dumping of Waste Matter or Discarded Items shall be immediately charged with the appropriate administrative penalty described in Chapter 8.20.070. 8.20.070 Administrative Penalties for Violations. A. Littering is an Infraction. Disposal of litter on any public or private property of another is an infraction violation of this code and this chapter, punishable by a fine as provided in Section 36900 of the California Government Code, per violation, which shall be in addition to any administrative or civil penalties. B. Illegal Dumping is a Misdemeanor. Illegal dumping on any public or private property is a misdemeanor violation of this code and this chapter, punishable by a fine of up to $1,000 per violation for the first offense, $2,000 for the second offense, and $3,000 for the third offense within one calendar year, which shall be in addition to any administrative or civil penalties. C. Failure to remove Discarded Items or Waste Matter following notice constitutes a separate violation. In the event the City gives notice to a Violator to remove Waste Matter or Discarded Items from City or private property (with the property owner’s prior approval), the Violator must remove the Illegal Dumped items within 72 hours of receiving notice. If REVISED 6-25-19 9 a Violator is noticed to remove illegally dumped material and fails to remove the same within 72 hours after notice by the city or the property owner, such failure to timely remove the illegally dumped material constitutes a separate violation and is punishable by an additional fine of up to $1,000. D. In addition to assessing administrative or civil penalties, a violator may also be assessed costs relating to the illegal dumping. Each person who participates in an act of illegal dumping is jointly and severally liable with all other persons who participated in that act of illegal dumping for the costs of that act of illegal dumping. 8.20.080 Power of Arrest and Citation. Pursuant to South San Francisco Municipal Code Section 2.50.020, the city manager shall have the power to designate, by written order, that particular officers or employees shall have the authority to arrest or cite persons in violation of this chapter. 8.20.090 Civil Actions Against Violators. A. The city or any person or entity, public or private, on whose property Discarded Items or Waste Matter has been illegally dumped, may bring a civil action against a Violator. In addition, a duly established business improvement district, merchants’ association, or business, community, or neighborhood association or organization that cleans up illegal disposal of Discarded Items or Waste Matter on behalf of its members may bring an action against a Violator to recover its costs of removal. Any person or entity, public or private, who wishes to bring civil action against a Violator to recover costs of removal, must pursue that legal action after paying to the City any fines, fees, and administrative citations incurred as a result of the Violation. B. Costs and Damages Recoverable. The following damages may be assessed against a dumping Violator: 1. The cost of abatement; 2. Any cost for loss of use of the property on which the illegal disposal has been placed; 3. Costs of investigation, including the cost of any code enforcement or police resources used to investigate each incident; 4. Attorneys’ fees and costs involved in the investigation; and 5. Any other damages or fees permissible under state or federal law. C. Joint and Several Liability. Each person who participates in an act of illegal disposal of Discarded Items or Waste Matter is jointly and severally liable with any other person who participates for all costs, damages, penalties, and attorneys’ fees related to that act of illegal disposal. 8.20.100 Authority of City Attorney to Bring Actions. REVISED 6-25-19 10 A. The city attorney may bring an action to recover costs incurred by the city through the following methods: 1. Civil Action. The city attorney may bring and maintain a civil action in the name of the city to obtain a money judgment against the defendant for any amount not ordered or collected by a court, including, but not limited to, all costs and attorneys’ fees, in addition to civil penalties, incurred in connection with the civil prosecution of any claim for damages or reimbursement. B. The city attorney also may seek to recover the city’s costs incurred relative to the Illegal Dumping, or such other costs as the city may have. The city attorney may do so in any of the following ways: 1. Bring an action on the city’s behalf to recover such costs; 2. Join an action brought by a private party to recover damages and costs relating to illegal disposal; 3. Authorize a private party or other public entity on whose property the illegal disposal occurred to bring the action on the city’s behalf; 4. In the event the city attorney brings an action to cover the city’s costs of illegal disposal, at the city attorney’s sole election, and with the permission of the private party or other public entity on whose property the illegal disposal occurred, the city attorney may pursue the private party or other public entity’s claims against the violator for damages and costs. C. The city attorney also may bring actions for injunctive or equitable relief against dumping Violators. D. Civil Penalties. Any Violator of this chapter shall be liable for a civil penalty not to exceed one thousand dollars for each day or portion thereof, that the Violation continues to exist. In determining the amount of the civil penalty to impose, the court shall consider all relevant circumstances, including, but not limited to, the extent of the harm caused by the conduct constituting a Violation, the nature and persistence of such conduct, the length of time over which the conduct occurred, the assets, liabilities, and net worth of the Violator, whether corporate or individual, and any corrective action taken by the Violator. 8.20.110 Attorneys’ Fees for Illegal Dumping or Disposal Actions. In any administrative, civil, or special proceeding to abate Illegal Dumping or disposal, the city may, at the initiation of the proceeding, seek an award of attorneys’ fees. If the city seeks an award of attorneys’ fees, the award shall be made to the prevailing party. Provided, however, that no award may be made to a prevailing party that exceeds the amount of reasonable attorneys’ fees incurred by the city in the action or proceeding. 8.20.120 Liability of Parent or Guardian of a Minor. REVISED 6-25-19 11 Any parent or legal guardian of a minor dumping violator is personally liable for any and all costs incurred by the city or any person or business in connection with the Illegal Dumping caused by the conduct of said minor, and for all attorneys’ fees, court costs, and other costs and any administrative or civil penalties incurred in connection with the civil or administrative prosecution of any claim for damages to the maximum extent permitted by California Civil Code Section 1714.1 or other applicable laws. 8.20.130 Liability of Owner or Operator of Vehicle or Trailer Used in Illegal Dumping. South San Francisco Municipal Code Chapter 8.16.120 describes the regulations on collecting and transporting solid waste. Pursuant to that Chapter and to the extent permitted by law, an owner or operator of a motor vehicle or trailer is liable and responsible for all costs, penalties and fines relating to Illegal Dumping or disposal when the owner’s vehicle is used with the express or implied permission of the owner or operator, irrespective of whether the owner or operator knew or should have known of the intended use of the vehicle. 8.20.140 Responsibility of Waste Matter Creator or Generator for Illegally Dumped Material. All persons creating or generating Discarded Items or Waste Matter are responsible for seeing that it is disposed of in the manner provided by law. Persons disposing of Discarded Items or Waste Matter must ensure that it is not illegally dumped. This responsibility includes not giving Discarded Items or Waste Matter to a person for disposal who is not authorized to legally dispose of Discarded Items or Waste Matter. A person whose Discarded Items or Waste Matter are illegally disposed of is jointly responsible for the illegal disposal along with the party who actually illegally disposed. 8.20.150 Responsibility of Lessor for Property of Lessee Illegally Dumped Following Vacation of Unit. A real property owner who rents commercial or residential property is responsible for the property of a tenant that was removed from the tenant’s unit and illegally disposed of after the tenant vacates, whether voluntarily or involuntarily pursuant to this section. If the tenant’s property is removed from the tenant’s unit by the real property owner or an eviction or other process, the real property owner must see that the property is either retained for the tenant or properly disposed of in accordance with the law. To this end, the real property owner must cooperate with the tenant in working with the collector to dispose of the tenant’s property, which can be done at the tenant’s expense for any of the collector’s fees or costs. If the tenant’s property is illegally disposed of by the tenant on public or private property in front of the tenant’s former unit or the adjacent properties, the real property owner is responsible for having the tenant’s property properly disposed of. If the tenant’s property is illegally disposed of at a different location, the real property owner must provide the tenant’s forwarding information if it is within the real property owner’s knowledge. 8.20.160 Administrative Appeals. REVISED 6-25-19 12 A. An administrative assessment of fines or costs may be appealed administratively to the City Manager. The City Manager’s decision shall be final and binding. B. A party aggrieved by a final administrative decision of the city may seek judicial review of the administrative decision pursuant to California Code of Civil Procedure Sections 1094.5 and 1094.6 within the time frame pursuant to those code sections. SECTION 4. SEVERABILITY If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the City of South San Francisco hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 5. PUBLICATION AND EFFECTIVE DATE Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty days from and after its adoption. * * * * * Introduced at a regular meeting of the City Council of the City of South San Francisco, held the ____ day of _________________, 2019. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the ____ day of _________________, 2019 by the following vote: AYES: __________________________________________________________________ NOES: __________________________________________________________________ ABSTAIN: __________________________________________________________________ ABSENT: __________________________________________________________________ ATTEST: REVISED 6-25-19 13 ______________________________ City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing ordinance this ____ day of _________________, 2019. ________________________ Karyl Matsumoto, Mayor City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. Ordinance repealing and replacing Chapter 8.20 of the South San Francisco Municipal Code regarding illegal dumping and littering. WHEREAS,the City of South San Francisco (“City”)suffers from illegally dumped waste on public and private property throughout the City;and WHEREAS,illegal dumping is a significant blight on the City and an environmental crime that negatively impacts the livability of neighborhoods, discourages economic development, and reduces property values; and WHEREAS, illegal dumping is a significant health and safety problem; and WHEREAS,Chapter 8.16 of the South San Francisco Municipal Code sets forth the City’s regulations regarding the proper method of disposal of solid waste by City residents and businesses; and WHEREAS,despite the City’s adoption of Chapter 8.16,illegal dumping and littering continues to increase throughout the City; and WHEREAS,while South San Francisco Municipal Code Chapter 8.20 prohibits littering in the City,it does not distinguish between littering and dumping; and WHEREAS,in order to discourage illegal dumping,the City Council believes the City needs to specifically and clearly prohibit such dumping, and in addition enhance administrative and civil penalties; and WHEREAS,the City needs to improve its ability to recover its costs and private parties’costs to remove illegally dumped waste. NOW THEREFORE, the City Council of the City of South San Francisco does ORDAIN as follows: SECTION 1.The City Council of South San Francisco finds that all Recitals are true and correct and are incorporated herein by this reference. SECTION 2.Chapter 8.20 (South San Francisco anti-litter ordinance)of Title 8 (Health and Welfare)of the City of South San Francisco Municipal Code, as presently written, is hereby repealed in its entirety. SECTION 3.The new Chapter 8.20 (Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering)of Title 8 (Health and Welfare)of the City of South San Francisco Municipal Code is adopted,to read as follows: City of South San Francisco Printed on 7/8/2019Page 1 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. 8.20.010 Short title. The Ordinance codified in this chapter shall be known and may be cited as the “South San Francisco Illegal Disposal of Discarded Items and Waste Matter and Illegal Littering Ordinance.” 8.20.020 Definitions. For the purposes of this chapter,the following terms,phrases,words and their derivations shall have the meaning given herein.When inconsistent with the context,words used in the present tense include the future, words used in the plural number include the singular number,and words used in the singular number include the plural number. The word “shall” is always mandatory and not merely directory. A.“Aircraft”means any contrivance now known or hereafter invented,used or designed for navigation or for flight in the air. “Aircraft” includes helicopters, drones and lighter-than-air dirigibles and balloons. B.“Authorized Receptacle”means a solid waste storage and collection receptacle as defined and required by Section 8.16.030 of the South San Francisco Municipal Code. C.“City” means the city of South San Francisco. D.“Collector”means the entity that is the franchisee for solid waste collection in the City of South San Francisco. E.“Costs”means and includes,but is not limited to,staff costs,court costs,attorneys’fees,costs of removal and disposal of illegally dumped Waste Matter (including the equivalent cost of disposal if the City is not charged),costs of investigating the incident,and law enforcement costs,including,but not limited to time and expenses of police,code enforcement,public works,city attorney,and/or other city departments,incurred by the city in identifying and apprehending persons who cause or commit illegal dumping in violation of this chapter. F.“Discarded Items”refers to any large,unwanted items that are cast aside,disposed of,thrown out or illegally dumped in a manner that is not allowed by state or local law.Discarded Items include but are not limited to the following items: 1.Appliances,which means any large electric or gas appliance such as a stove,refrigerator, dishwasher, microwave, laundry machine, barbeque grill, water heater, or furnace. 2.Automotive or Watercraft Parts,which means any components,constituents,elements,or artifacts that are one of the individual parts of which an automotive vehicle or watercraft is composed.For the purposes of this Chapter,automotive vehicles are any self-propelled vehicle that does not operate on rails and is used for transportation of people or cargo. Automotive vehicles include but are not limited to cars,buses,motorcycles,off-road vehicles,trucks and heavy equipment.Watercraft are any boat,ship or vessel that travels on water. 3.Household Furniture,which includes any sized furniture such as chairs,desks,dressers,tables, bed frames,benches,buffets,armoires,and more;and upholstered furniture which includes City of South San Francisco Printed on 7/8/2019Page 2 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. bed frames,benches,buffets,armoires,and more;and upholstered furniture which includes furniture covered by soft,padded textile,leather,vinyl or similar covering,such as armchairs and sofas. 4.Mattresses,which mean any sized resilient material or combination of materials that is used alone or in combination with other products,and is intended for or promoted for sleeping upon by individuals. This includes, crib- or infant-, child-, and adult-sized mattresses. G.“Illegal Dumping”means the willful,intentional,or negligent depositing,disposal,dropping,dumping, placing,or throwing of any Discarded Items or Waste Matter onto public or private property that is not expressly designated for the purpose of disposal of Waste Matter.The disposal of Discarded Items and/or Waste Matter on private or public property without the express permission of the property owner shall also constitute “Illegal Dumping.”“Illegal Dumping”also includes any Discarded Items or Waste Matter not disposed of pursuant to South San Francisco Municipal Code Chapters 8.16 and 8.28,or any successive legislation.“Illegal Dumping”does not include “Litter”as specifically defined in this Chapter. H.“Handbill,”which means any printed or written matter,any sample or device,dodger,circular,leaflet, pamphlet,paper,booklet,flyer,poster or any other printed or otherwise reproduced original or copies of any matter of literature of a commercial or noncommercial nature. I.“Litter,”which means small quantities of Waste Matter related to consumer goods and that are reasonably understood to be ordinarily carried on or about the body of a living person,including,but not limited to,beverage containers and closures,packaging,wrappers,wastepaper,newspaper, handbills,magazines,or other similar Waste Matter that escapes or is allowed to escape from a container, receptacle, or package; or the disposal of said items. J.“Newspaper,”which means any newspaper of general circulation as defined by general law,any newspaper duly entered with the Post Office Department of the United States,in accordance with federal statute or regulation,and any newspaper filed and recorded with any recording officer as provided by general law;and,in addition thereto,means and includes any periodical or current magazine regularly published with not less than four issues per year, and sold to the public. K.“Park”means a park,reservation,playground,beach,recreation center or any other public area in the city, owned or used by the city and devoted to active or passive recreation. L.“Person”means any person,firm,partnership,association,corporation,limited liability company, company or organization of any kind. M.“Private Premises”means any dwelling,house,building or other structure designated or used either wholly or in part for private residential purposes,whether inhabited or temporarily or continuously uninhabited or vacant,and includes any yard,grounds,walk,driveway,porch,steps,vestibule or mailbox belonging or appurtenant to such dwelling, house, building or other structure. N.“Public Place”means any and all streets,sidewalks,boulevards,alleys or other public ways and any and all public parks, squares, spaces, grounds and buildings. City of South San Francisco Printed on 7/8/2019Page 3 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. O.“Real Property Owner”means any person with a fee interest in a parcel of real property and any person who manages real property for commercial or residential rental. P.“Trailer” means a “trailer” as defined in California Vehicle Code Section 630. Q.“Vehicle”means a vehicle as defined in California Vehicle Code Section 670,and a motor vehicle as defined in California Vehicle Code Section 415. R.“Vehicle Owner”means an “owner”as defined in California Vehicle Code Section 460,but excludes a motor vehicle dealer,bank,credit union,acceptance corporation,or other licensed financial institution legally operating in this state or is another person who is not the registered owner and holds a security interest in the vehicle. S.“Violation”means any incident of Littering or Illegal Dumping which is identified by a report to the City or the discovery by the City of improperly disposed of waste matter or discarded items that are discovered by the City. T.“Violator”means any person who negligently,willfully,or intentionally causes or permits Discarded Items or Waste Matter to be illegally dumped or improperly disposed of,including,but not limited to, any person who gives or entrusts Waste Matter to another who illegally disposes of such Waste Matter, and any vehicle owner whose vehicle is used to illegally dispose of Discarded Items or Waste Matter, but who does not properly dispose of such Waste Matter. U.“Waste Matter”means any form of tangible matter that is customarily generated in the course of a trade, business,profession,or occupation,and is in an aggregate amount equal to or greater than one cubic yard.Waste Matter includes,but is not limited to,any combination of the following that is in excess of one cubic yard: 1.Construction and demolition debris,which includes any and all materials resulting from the alteration,construction,destructions,rehabilitation or repair of any manmade physical structure including houses,buildings,industrial or commercial facilities,and roadways. These materials may include structural and functional materials comprising the structure and surrounding site improvements,such as brick,concrete,stone,glass,wall coverings,drywall, framing and finishing lumber,roofing materials,plumbing fixtures,hearing equipment, electrical wiring and components,insulations,carpeting,asphaltic substances,metals, railroad ties, or utility poles, among others. 2.All forms of garbage, refuse, rubbish, recyclable materials, debris, trash, and solid waste. 3.Dirt,soil,rock,decomposed rock,gravel,sand,or other aggregate material dumped or deposited as refuse. 4.Electronic Waste,which means computers,computer monitors,televisions,audio equipment and any other electronic equipment that is required to be specially disposed of pursuant to state or city law,including,but not limited to a “covered electronic device”as defined in Section City of South San Francisco Printed on 7/8/2019Page 4 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. 42463 of the California Public Resources Code. 5.Yard waste consisting of vegetative or organic material produced from the care and maintenance of landscaped areas,gardens and lawns.Yard waste includes but is not limited to leaves, grass clippings,weeds,dead flowers and plants,brush,tree trunks,pruned branches and stems, dirt, roots, wood shavings, rocks and trees. 6.All forms of liquid waste not otherwise defined in or deemed to fall within the purview of Section 25117 of the California Health and Safety Code,including but not limited to,water- based or oil-based paints,chemical solutions,water contaminated with any substance rendering it unusable for irrigation or construction,oils,fuels,and other petroleum distillates or byproducts. 7.Any form of biological waste not otherwise designated by law as hazardous waste,including, but not limited to,body parts,carcasses,and any associated container,enclosure,or wrapping material used to dispose these matters. 8.A physical substance used as an ingredient in any process,now known or hereafter developed or devised,to manufacture a controlled substance specified in Section 11054,11055,11056, 11057,or 11058 of the California Health and Safety Code,or that is a byproduct or result of the manufacturing process of the controlled substance. Any tangible matter that is customarily generated in the course of a trade,business,profession,or occupation, and is in an aggregate amount less than one cubic yard shall be considered Litter. 8.20.030 Illegal Dumping Unlawful. A.It is unlawful and a violation of this code and this chapter for any person to illegally dump Discarded Items or Waste Matter,or cause Discarded Items or Waste Matter not to be disposed of as otherwise provided by this code or state or federal law. B.It is unlawful to hire any person or organization to dispose of Discarded Items or Waste Matter in the City in a manner prohibited by Chapter 8.16. C.It is unlawful and a violation of this code for any person owning or otherwise in possession or control of any real property within the City to permit or allow Discarded Items or Waste Matter from such property to be illegally dumped.It shall be the sole responsibility of the property owner or person otherwise in possession or control of any real property within the city to remedy any disposal violations.Any violation of the provisions of this chapter shall constitute an infraction or misdemeanor dependent on the conditions of the violation as set forth in this Chapter. D.A violation of this chapter shall be subject to enforcement through civil action and administrative action, encompassing all remedies referenced in this chapter and available under state and federal law. 8.20.040 Illegal Disposal of Litter Unlawful. A.It is unlawful and a violation of this code and this chapter for any person to dispose of litter as otherwise City of South San Francisco Printed on 7/8/2019Page 5 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. A.It is unlawful and a violation of this code and this chapter for any person to dispose of litter as otherwise provided by this code or state or federal law. B.The owner or person in control of any private property shall at all times maintain the premises free of litter;provided,however,that this section shall not prohibit the storage of litter in Authorized Receptacles for collection. C.No person shall: 1.Throw or deposit litter in or upon any street,sidewalk or other public place within the city except in public receptacles, in Authorized Receptacles for collection or in official city dumps; 2.Sweep into or deposit in any gutter,street or other public place within the city the accumulation litter from any building or lot or from any public or private sidewalk or driveway.Persons owning or occupying property or places of business shall keep the sidewalk in front of their premises free of litter; 3.Throw or deposit litter upon any street or other public place within the city,or upon private property, while a driver or passenger in a vehicle; 4.Drive or move any truck or other vehicle within the city unless such vehicle is so constructed or loaded as to prevent any load,contents,litter or Waste Matter from being blown or deposited upon any street,alley or other public place.Nor shall any person drive or move any vehicle or truck within the city,the wheels or tires of which carry onto or deposit in any street,alley or other public place,mud,dirt,sticky substances,litter,Waste Matter or foreign matter of any kind; 5.Throw out,drop or deposit litter in any park within the city,except in public receptacles and in such a manner that the Waste Matter will be prevented from being carried or deposited by the elements upon any part of the park or upon any street or other public place.Where public receptacles are not provided,all such Waste Matter shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere as provided herein; 6.Throw out,drop or deposit litter in any fountain,pond,lake,stream,bay or any other body of water in a park or elsewhere within the city; 7.Throw out, drop or deposit within the city any litter or any other object from an aircraft; 8.Throw out,drop or deposit litter on any occupied private property within the city,whether owned by such person or not,except that the owner or person in control of private property may maintain Authorized Receptacles for collection in such a manner that Waste Matter will be prevented from being carried or deposited by the elements upon any street,sidewalk or other public place or upon any private property; 9.Throw out,drop or deposit litter on any open or vacant private property within the city whether owned by such person or not; 10.Throw out,drop or deposit any litter in or upon any private premises which are temporarily or continuously uninhabited or vacant; 11.Throw out, drop or deposit any litter in or upon any vehicle; i.However,it is not unlawful in a public place for a person to hand out or distribute without charge to the receiver thereof,a noncommercial handbill to any occupant of a vehicle who is willing to accept it. 12.Throw out,drop,deposit or distribute any litter upon any private premises,if requested by anyone thereon not to do so,or if there is placed on the premises in a conspicuous position near the entrance thereof,a sign bearing the works :“No Trespassing,”“No Peddlers or Agents,”“NoCity of South San Francisco Printed on 7/8/2019Page 6 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. the entrance thereof,a sign bearing the works :“No Trespassing,”“No Peddlers or Agents,”“No Advertisement”or any similar notice indicating in any manner that the occupants of the premises do not desire to be molested or have their right of privacy disturbed or to have any such Waste Matter left upon such premises; or 13.Throw, deposit or distribute any litter in or upon private premises which are inhabited; i.However,it is not illegal to hand or transmit a handbill directly to the owner,occupant or other person then present in or upon such private premises;however,in the case of inhabited private premises,such person,unless requested by anyone upon such premises not to do so,may place or despot any such handbill in or upon such inhabited premises, so long as the handbill is so placed or deposited as to secure or prevent such handbill from being blown or drifter about such premises or sidewalks,streets,or other public places and except that mailboxes may not be so used when prohibited by federal postal law or regulations. The provisions of this subsection shall not apply to the distribution of mail by the United States,not to newspapers (as defined herein)except that newspapers shall be placed on private property in such a manner as to prevent their being carried or deposited by the elements upon any street, sidewalk or other public place or upon private property. D.Persons placing litter in public receptacles or in Authorized Receptacles shall do so in such a manner as to prevent it from being carried or deposited by the elements upon any street,sidewalk or other public place or upon private property. 8.20.050 Illegal Dumping and Littering as Public Nuisances. Illegal Dumping of Discarded Items and Waste Matter and Littering constitute public nuisances subject to abatement,remedies,and penalties according to the provisions and procedures contained in this code and this chapter.Violations of this Chapter are subject to investigation by designated City officials and Violators may be subject to administrative citations or other fees and fines as described in this Chapter. 8.20.060 Illegal Dumping and Littering on Private Property -Notice of Violation. A.Permitting Illegal Dumping and Littering to remain on private property following notice constitutes a Violation of this Chapter.Should the City become aware of a violation of the provisions of this Chapter on private property,the offense City shall serve the property owner with a written notice stating the nature of the violation and instruction to remove the Illegal Dumping or Litter.The property owner shall have 72 hours to remedy the violation,upon which,if not remedied,shall constitute a Violation of this Chapter the appropriate penalty will apply. B.A Violator caught in the act of Littering or Illegal Dumping of Waste Matter or Discarded Items shall be immediately charged with the appropriate administrative penalty described in Chapter 8.20.070. 8.20.070 Administrative Penalties for Violations. A.Littering is an Infraction.Disposal of litter on any public or private property of another is an infraction violation of this code and this chapter,punishable by a fine as provided in Section 36900 of the California Government Code,per violation,which shall be in addition to any administrative or civil City of South San Francisco Printed on 7/8/2019Page 7 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. California Government Code,per violation,which shall be in addition to any administrative or civil penalties. B.Illegal Dumping is a Misdemeanor.Illegal dumping on any public or private property is a misdemeanor violation of this code and this chapter,punishable by a fine of up to $1,000 per violation for the first offense,$2,000 for the second offense,and $3,000 for the third offense within one calendar year,which shall be in addition to any administrative or civil penalties. C.Failure to remove Discarded Items or Waste Matter following notice constitutes a separate violation.In the event the City gives notice to a Violator to remove Waste Matter or Discarded Items from City or private property (with the property owner’s prior approval),the Violator must remove the Illegal Dumped items within 72 hours of receiving notice.If a Violator is noticed to remove illegally dumped material and fails to remove the same within 72 hours after notice by the city or the property owner, such failure to timely remove the illegally dumped material constitutes a separate violation and is punishable by an additional fine of up to $1,000. D.In addition to assessing administrative or civil penalties,a violator may also be assessed costs relating to the illegal dumping.Each person who participates in an act of illegal dumping is jointly and severally liable with all other persons who participated in that act of illegal dumping for the costs of that act of illegal dumping. 8.20.080 Power of Arrest and Citation. Pursuant to South San Francisco Municipal Code Section 2.50.020,the city manager shall have the power to designate,by written order,that particular officers or employees shall have the authority to arrest or cite persons in violation of this chapter. 8.20.090 Civil Actions Against Violators. A.The city or any person or entity,public or private,on whose property Discarded Items or Waste Matter has been illegally dumped,may bring a civil action against a Violator.In addition,a duly established business improvement district,merchants’association,or business,community,or neighborhood association or organization that cleans up illegal disposal of Discarded Items or Waste Matter on behalf of its members may bring an action against a Violator to recover its costs of removal.Any person or entity,public or private,who wishes to bring civil action against a Violator to recover costs of removal, must pursue that legal action after paying to the City any fines,fees,and administrative citations incurred as a result of the Violation. B.Costs and Damages Recoverable. The following damages may be assessed against a dumping Violator: 1.The cost of abatement; 2.Any cost for loss of use of the property on which the illegal disposal has been placed; 3.Costs of investigation,including the cost of any code enforcement or police resources used to investigate each incident; 4.Attorneys’ fees and costs involved in the investigation; and 5.Any other damages or fees permissible under state or federal law. City of South San Francisco Printed on 7/8/2019Page 8 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. C.Joint and Several Liability.Each person who participates in an act of illegal disposal of Discarded Items or Waste Matter is jointly and severally liable with any other person who participates for all costs, damages, penalties, and attorneys’ fees related to that act of illegal disposal. 8.20.100 Authority of City Attorney to Bring Actions. A.The city attorney may bring an action to recover costs incurred by the city through the following methods: 1.Civil Action.The city attorney may bring and maintain a civil action in the name of the city to obtain a money judgment against the defendant for any amount not ordered or collected by a court,including,but not limited to,all costs and attorneys’fees,in addition to civil penalties, incurred in connection with the civil prosecution of any claim for damages or reimbursement. B.The city attorney also may seek to recover the city’s costs incurred relative to the Illegal Dumping,or such other costs as the city may have. The city attorney may do so in any of the following ways: 1.Bring an action on the city’s behalf to recover such costs; 2.Join an action brought by a private party to recover damages and costs relating to illegal disposal; 3.Authorize a private party or other public entity on whose property the illegal disposal occurred to bring the action on the city’s behalf; 4.In the event the city attorney brings an action to cover the city’s costs of illegal disposal,at the city attorney’s sole election,and with the permission of the private party or other public entity on whose property the illegal disposal occurred,the city attorney may pursue the private party or other public entity’s claims against the violator for damages and costs. C.The city attorney also may bring actions for injunctive or equitable relief against dumping Violators. D.Civil Penalties.Any Violator of this chapter shall be liable for a civil penalty not to exceed one thousand dollars for each day or portion thereof,that the Violation continues to exist.In determining the amount of the civil penalty to impose,the court shall consider all relevant circumstances,including,but not limited to,the extent of the harm caused by the conduct constituting a Violation,the nature and persistence of such conduct,the length of time over which the conduct occurred,the assets,liabilities, and net worth of the Violator,whether corporate or individual,and any corrective action taken by the Violator. 8.20.110 Attorneys’ Fees for Illegal Dumping or Disposal Actions. In any administrative,civil,or special proceeding to abate Illegal Dumping or disposal,the city may,at the initiation of the proceeding,seek an award of attorneys’fees.If the city seeks an award of attorneys’fees, the award shall be made to the prevailing party.Provided,however,that no award may be made to a prevailing party that exceeds the amount of reasonable attorneys’ fees incurred by the city in the action or proceeding. City of South San Francisco Printed on 7/8/2019Page 9 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. 8.20.120 Liability of Parent or Guardian of a Minor. Any parent or legal guardian of a minor dumping violator is personally liable for any and all costs incurred by the city or any person or business in connection with the Illegal Dumping caused by the conduct of said minor,and for all attorneys’fees,court costs,and other costs and any administrative or civil penalties incurred in connection with the civil or administrative prosecution of any claim for damages to the maximum extent permitted by California Civil Code Section 1714.1 or other applicable laws. 8.20.130 Liability of Owner or Operator of Vehicle or Trailer Used in Illegal Dumping. South San Francisco Municipal Code Chapter 8.16.120 describes the regulations on collecting and transporting solid waste.Pursuant to that Chapter and to the extent permitted by law,an owner or operator of a motor vehicle or trailer is liable and responsible for all costs,penalties and fines relating to Illegal Dumping or disposal when the owner’s vehicle is used with the express or implied permission of the owner or operator, irrespective of whether the owner or operator knew or should have known of the intended use of the vehicle. 8.20.140 Responsibility of Waste Matter Creator or Generator for Illegally Dumped Material. All persons creating or generating Discarded Items or Waste Matter are responsible for seeing that it is disposed of in the manner provided by law.Persons disposing of Discarded Items or Waste Matter must ensure that it is not illegally dumped.This responsibility includes not giving Discarded Items or Waste Matter to a person for disposal who is not authorized to legally dispose of Discarded Items or Waste Matter.A person whose Discarded Items or Waste Matter are illegally disposed of is jointly responsible for the illegal disposal along with the party who actually illegally disposed. 8.20.150 Responsibility of Lessor for Property of Lessee Illegally Dumped Following Vacation of Unit. A real property owner who rents commercial or residential property is responsible for the property of a tenant that was removed from the tenant’s unit and illegally disposed of after the tenant vacates,whether voluntarily or involuntarily pursuant to this section.If the tenant’s property is removed from the tenant’s unit by the real property owner or an eviction or other process,the real property owner must see that the property is either retained for the tenant or properly disposed of in accordance with the law.To this end,the real property owner must cooperate with the tenant in working with the collector to dispose of the tenant’s property,which can be done at the tenant’s expense for any of the collector’s fees or costs.If the tenant’s property is illegally disposed of by the tenant on public or private property in front of the tenant’s former unit or the adjacent properties,the real property owner is responsible for having the tenant’s property properly disposed of.If the tenant’s property is illegally disposed of at a different location,the real property owner must provide the tenant’s forwarding information if it is within the real property owner’s knowledge. 8.20.160 Administrative Appeals. A.An administrative assessment of fines or costs may be appealed administratively to the City Manager. The City Manager’s decision shall be final and binding. B.A party aggrieved by a final administrative decision of the city may seek judicial review of the administrative decision pursuant to California Code of Civil Procedure Sections 1094.5 and 1094.6 City of South San Francisco Printed on 7/8/2019Page 10 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. within the time frame pursuant to those code sections. SECTION 4.SEVERABILITY If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end,provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 5.PUBLICATION AND EFFECTIVE DATE Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This Ordinance shall become effective thirty days from and after its adoption. ***** Introduced at a regular meeting of the City Council of the City of South San Francisco,held the ____ day of _________________, 2019. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the ____ day of _________________, 2019 by the following vote: AYES:__________________________________________________________________ NOES:__________________________________________________________________ ABSTAIN:__________________________________________________________________ ABSENT:__________________________________________________________________ ATTEST: ______________________________ City Clerk As Mayor of the City of South San Francisco,I do hereby approve the foregoing ordinance this ____ day of _________________, 2019. City of South San Francisco Printed on 7/8/2019Page 11 of 12 powered by Legistar™ File #:19-555 Agenda Date:6/26/2019 Version:1 Item #:17a. ________________________ Karyl Matsumoto, Mayor City of South San Francisco Printed on 7/8/2019Page 12 of 12 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-481 Agenda Date:6/26/2019 Version:1 Item #:18. Closed Session CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property:Hotel Site at Oyster Point (APN 015-010-600 and more particularly described as Parcel 6 on Parcel Map 17-0002) Agency negotiator: Ernesto Lucero, Alex Greenwood, and Nell Selander Negotiating parties: City of South San Francisco and Ensemble Investments Under negotiation: Price and Terms of City property disposition City of South San Francisco Printed on 6/20/2019Page 1 of 1 powered by Legistar™ CITY OF SOUTH SAN FRANCISCO SPEAKER CARD 1 00) To address the City Council, please complete this card an submit it to the City Clerk Speaker comments are limited to three (3) minutes Please uidicate which item you'd like to speak on: 14 Public Comments, or 2Aj�Agenda Item r / A Name: Pronounced: Address (optional)