HomeMy WebLinkAboutMinutes 2019-10-09 @6:00SA MINUTES
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SPECIAL MEETING
_ o CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
Zip
Meeting held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, OCTOBER 9, 2019
6:00 P.M.
CALL TO ORDER 6:01 p.m.
ROLL CALL Present: Councilmembers Addiego, Nagales, and Nicolas,
Vice Mayor Garbarino, and Mayor Matsumoto.
AGENDA REVIEW
No changes.
PUBLIC COMMENTS — comments are limited to items on the Special Meeting Agenda.
None
ADMINISTRATIVE BUSINESS
Report regarding Resolution No. 128-2019 approving a Professional Services Agreement
with Precision Concrete Cutting for a citywide sidewalk, street sign, and signal pole
assessment and inventory, not to exceed $263,277 and authorizing the City Manager to
execute the Professional Services Agreement. (Sarah Henricks, Management Analyst II)
Management Analyst Henricks presented the report and indicated that sidewalks are vital
components of a livable, safe community. To foster such a community, it is essential that the City of
South San Francisco maintain its existing sidewalks and address safety issues like cracks, holes,
displacements, or other disturbances to the sidewalk caused by a variety of disruptions such as
ground settlement or tree root growth. In addition to maintaining existing sidewalks, identifying
gaps and deficiencies aids the City in creating a pedestrian -friendly community.
Developing an inventory of the sidewalk system within the City of South San Francisco, including
an assessment of any damages, will aid the Public Works Department in determining which portions
of sidewalk are the City's responsibility and will enable the department to prioritize those repairs.
Currently, the City of South San Francisco policy adheres to California Streets and Highways Code,
Chapter 22, Section 5600-5630, which indicates that the responsibility for the general condition of
sidewalks and curbs rests with the abutting property owners, but makes certain exceptions for
situations where the damage is determined to be caused by roots from trees in the City right-of-way,
or from City -owned facilities, where the City will take on the responsibility for sidewalk or curb
and gutter repair.
Establishing the inventory and prioritization methods will also enable the City to address more
swiftly potential trip hazards, reducing the potential for liability in the event of an injury. Similarly,
an inventory and assessment lays the groundwork for the development of a Sidewalk Improvement
Assistance Program by identifying existing sidewalk locations, establishing a baseline of the
sidewalk's condition, and notifying the City and responsible property owners of sidewalk locations
that are in need of repair. Having this information will assist in developing a more realistic and
sustainable Assistance Program, because it alerts staff to the potential scope of repairs needed.
In addition to a sidewalk assessment, the City Council has requested an inventory of all street signs
in the City, to better understand which signs may need replacement. Finally, the City is also in need
of traffic signal pole assessment and inventory and a streetlight pole assessment. An inventory of
the streetlight poles already exists. Assessing these poles provides information to staff on their
condition, allowing for preventative maintenance, repairs, and replacement to occur, as needed.
She indicated that the City desires a consultant to inventory and assess all sidewalks and curb ramps
for safety and ADA compliance for the entire roadway network; all street signs; all traffic signal
poles; to assess all streetlight poles; and to create a GIS compatible report identifying potential
hazards, damage, or areas for replacement on each of these infrastructure components. Staff reached
out to five companies specializing in sidewalk or utility pole testing to gather proposals and cost
estimates for a city-wide assessment and inventory. Of the responses received, Precision Concrete
Cutting provided the proposal that most efficiently captures the scope of the project and the level of
detail needed by the City to assess these infrastructure elements.
Vice Mayor Garbarino expressed his concern with the lack of inventory of city sidewalks. He
inquired about the possibility of contracting retired maintenance workers that are familiar with the
City, as a cost saving effort, to prepare a thorough inventory of sidewalks. Management Analyst
Henricks indicated that Precision Concrete will have an inventory complete within six months.
Public Works Director Kim indicated that staff would explore options to complete the inventory and
reassured Council that Precision Concrete is an expert of the field and streamline the process.
Councilmember Nicolas expressed her support of a citywide sidewalk inventory and requested
clarification of the RFP process and the scope of work. Management Analyst Henricks indicated
that the proposal was based on curb miles, the cost estimate based on curb miles. Every intersection
and street poles will be assessed, opportunity to gather the data.
Councilmember Nagales expressed his concern with faded signs and is hopeful that the project will
also capture the need to replace signs.
Councilmember Addiego inquired if staff would be creating an inventory of problem areas i.e.,
street signs, lighting and poles because once the deficiencies are found, the City has an obligation to
address. He indicated that throughout the years, Council has identified several locations with faded
signs.
Mayor Matsumoto requested that in the future additional data be included in the staff report to help
Council understand the proposal. She inquired if rolling curbs would be inventoried and corrected
i.e., Brentwood neighborhood. She suggested painting house numbers on the curb for public safety
SPECIAL CITY COUNCIL MEETING OCTOBER 9, 2019
MINUTES PAGE 2
personnel. Management Analyst Henricks indicated that there is not an inventory of sidewalks or
curbs and once identified staff would make those corrections. House numbering was not included in
the inventory report.
Motion — Vice Mayor Garbarino/Second — Councilmember Nicolas: To approve Resolution No.
128-2019, approving a Professional Services Agreement with Precision Concrete Cutting for a
citywide sidewalk, street sign, and signal pole assessment and inventory, not to exceed $263,277
and authorizing the City Manager to execute the Professional Services Agreement. Unanimously
approved by roll call vote.
2. Report regarding two resolutions approving two (total) Outside Sewer Service Agreements,
one each with the owners of parcels at 382 and 386 Dorado Way (APN 013-124-010 and -
020), and authorizing the City Manager to execute the agreements for recordation. (Sharon
Ranals, Assistant City Manager/Jason Hallare, Associate Civil Engineer)
Assistant City Manager Ranals presented the report and indicated that the City has received a
request from Marilyn Hollinger, owner of single family residence at 382 Dorado Way, as well as a
request from Danial Shahbaz on behalf of Mohammad & Nasira Shahbaz, owners of a parcel to be
developed as a single-family home at 386 Dorado Way, to authorize sewer connections from the
properties to the City of South San Francisco's sanitary sewer system. The proposal is for the City
to execute an Outside Sewer Services Agreement with each property owner, for a total of two total
agreements, to authorize the requested sewer connections subject to the terms and conditions in the
agreements.
The properties are located within the unincorporated portion of San Mateo County ("County"),
commonly known as the Country Club Park subdivision. The properties are within the City's
Sphere of Influence. There are approximately 56 parcels within this unincorporated area, which falls
under the jurisdiction of the County. Country Club Park is designated low density residential in the
General Plan and zoned R -E (Rural Estates) by the County, which requires 3/4 acre per lot and
allows certain large animals, such as horses and llamas. Homes in the area typically lack sidewalks,
curb, and gutter. With a few exceptions, these properties utilize septic systems and are not
connected to the City's sewer system or any other sewer system. This creates potential public health
problems such as lack of accessible street frontage, aging and overloading septic tanks and leaving
residents without effective sewer service.
In order to help residents of this area eliminate obsolete septic systems and move forward with
property improvements prior to annexation of the County Club Park area to the City, the City has
entered into several Outside Sewer Service Agreements with various property owners in this area to
permit them to connect to the City's sewer system. Over the years, the City has raised several
significant concerns regarding permitting outside sewer services. The outside sewer services
agreements address several concerns. The City Attorney prepared an Outside Sewer Service
Agreement for each property. These agreement will be executed with each of the property owners
and contains the same terms for each property, which has been reviewed and accepted by both
property owners.
Changes to the provision of public services in unincorporated areas are under the jurisdiction of the
San Mateo Local Agency Formation Commission (LAFCo), which includes decisions about the
boundaries of cities, independent special districts, and county -governed special districts within the
County. LAFCo permits, but must also approve, outside sewer connections for property owners
SPECIAL CITY COUNCIL MEETING OCTOBER 9, 2019
MINUTES PAGE 3
within unincorporated areas. Their approval requires proof that a deferred annexation agreement has
been executed between the City and the owner, providing that when the time comes to annex, the
owner will not oppose. Both applicants have already submitted their application to LAFCo for this
Outside Sewer Agreement. Approval by the City of South San Francisco is required before the
LAFCo applications can move forward.
Staff notes that the General Plan has a policy that Country Club Park should be annexed to the City.
Because of piecemeal annexations in the past and the difficulty in providing service and requiring
improvements, another policy provides that no portion of the area should be annexed unless the
entire area is annexed. Annexation of this area has not occurred since the current General Plan was
approved in 2001. Depending upon specific circumstances, the owners of properties on septic
systems may not be able to obtain permits from the County to expand or tear down and replace
homes unless they can hook up to a sanitary sewer system, leaving these owners unable to
significantly improve their properties. Given the changing conditions related to aging septic
systems, housing demands, sewer capacity, provision of city services, and population growth, staff
will move forward to further study and re-evaluate the annexation policy during the current General
Plan renewal process.
It is important to note that this application is not for annexation, only for permission to connect to
the City's sanitary sewer system. Some properties within the area abut existing sewer lines, as in
this case, and connection is relatively straightforward. Other properties in the interior of the area are
not near existing sewer lines; to extend sewer lines to these homes is a much more expensive
proposition.
The proposed sewer extensions are categorically exempt from the California Environmental Quality
Act (CEQA), pursuant to Section 15302, Class 2 (c), replacement or reconstruction of existing
utility systems and/or facilities involving negligible or no expansion of capacity. Furthermore,
Section 15303, Class 3 (d), allows "water main, sewage, electrical, gas and other utility extensions,
including street improvements, of reasonable length to serve such construction," which would
include "construction and location of limited numbers of new, small facilities or structures."
Since the proposed properties are outside South San Francisco's jurisdiction, the proposed
construction and development on these lots shall comply with San Mateo County Planning
requirements. As the lead agency, the County will be responsible for further evaluating future
development of these lots, including determining compliance with CEQA regulations.
By adopting resolutions to approve Outside Sewer Agreements with Marilyn Hollinger and
Mohammad & Nasira Shahbaz for connection to the City's sewer service at 382/386 Dorado Way in
the unincorporated Country Club Park area, the City will enable LAFCo to make final decisions on
their applications. This approval will allow the owners to obtain building permits from the County
of San Mateo to expand the size of her home and to construct on the parcel, respectively. This
action will also secure the owners' agreement not to oppose future annexation.
Mr. Shahbaz stated that he plans to do sidewalk curb and gutter repairs in the future. If annexation
is required, he will pay the one-time sewer connection fee and annual sewer service charges to
connect the main sewer with the sewer lateral with permits from city and county. He understand that
the agreements bind owners and future owners along with several requirements placed on the
owner.
SPECIAL CITY COUNCIL MEETING OCTOBER 9, 2019
MINUTES PAGE 4
Councilmember Addiego requested clarification on building and application fees throughout the
City. He inquired if additional fees will be imposed for the property owners and other homes along
Country Club Drive and El Dorado Way (new homes) with existing lines already in place.
Associate Civil Engineer Hallare stated that the sewer capacity fee is based on the area of the sewer
system and square footage.
Assistant City Manager Ranals stated that Council would have the discretion to decide upon a fair
and equitable fee.
City Attorney Woodruff stated that the two applicants are asking to take advantage of current lines,
if there are future expansions in length and capacity, these customers would benefit from additional
capacity and would be assessed for future fees. There will also be a need to recalculate capacity for
everyone.
Ms. Hollinger stated she would be adding 4800 square feet, for a total of 5500 square feet including
an accessory dwelling unit. Ms. Hollinger thanked staff and Associate Civil Engineer Hallare for all
his work on this project.
Assistant City Manager Ranals stated that properties would not be annexed and would be subject to
SMC regulations, the City's approval is for the sewer agreement only.
2a. Resolution No. 129-219 approving an Outside Sewer Service Agreement with the property
owner of 382 Dorado Way (APN # 013-124-010), and authorizing the City Manager to execute
the agreement for recordation.
Motion — Councilmember Addiego/Second — Vice Mayor Garbarino: To approve Resolution No.
129-2019, approving an Outside Sewer Service Agreement with the property owner of 382 Dorado
Way (APN # 013-124-010), and authorizing the City Manager to execute the agreement for
Recordation. Unanimously approved by roll call vote.
2b. Resolution No. 130-2019 approving an Outside Sewer Service Agreement with the property
owners of 386 Dorado Way (APN # 013-124-020), and authorizing the City Manager to
execute the agreement for recordation.
Motion — Councilmember Addiego/Second — Vice Mayor Garbarino: To approve Resolution No.
130-2019, approving an Outside Sewer Service Agreement with the property owner of 386 Dorado
Way (APN # 013-124-020), and authorizing the City Manager to execute the agreement for
Recordation. Unanimously approved by roll call vote.
CLOSED SESSION
3. Closed Session:
Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Properties: 432 Baden Avenue (APN 012-321-160)
City Negotiators: Deanna Talavera and Nell Selander
Negotiating Parties: City of South San Francisco and Sierra Investment Group
Under Negotiation: Review of Price and Terms
SPECIAL CITY COUNCIL MEETING OCTOBER 9, 2019
MINUTES PAGE 5
Time entered Closed Session: 6:41 p.m.
Meeting resumed: 7:00 p.m.
Report out of Closed Session by Mayor Matsumoto: Direction given. No reportable action.
ADJOURNMENT
Being no further business, Mayor Matsumoto adjourned the meeting at 7:01 p.m.
Res ectfully submitted by: Approved by:
Rosa Govea Acosta, CMC, CPMC Ric and Garbari
City Clerk Mayor
Approved: 12 / 11 / 2-0 l9
SPECIAL CITY COUNCIL MEETING OCTOBER 9, 2019
MINUTES PAGE 6