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HomeMy WebLinkAbout2019-09-17 e-packet@2:00Tuesday, September 17, 2019 2:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA School District Liaison Standing Committee of the City Council Special Meeting Agenda September 17, 2019School District Liaison Standing Committee of the City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the South San Francisco City Council and the South San Francisco Unified School District Board of Trustees Liaison Subcommittee will hold a Joint Meeting on Tuesday, September 17, 2019, at 2:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call To Order. Roll Call. Agenda Review. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meetings of April 8, 2019 and June 18, 2019.1. Safe Routes to School Audit Results for Los Cerritos (Mayor Matsumoto)2. Report regarding the City of South San Francisco’s new General Plan. (City Manager Futrell) 3. Update on Teacher Housing (City Manager Futrell)4. Report regarding an Update on the Status of SSFUSD Field and Facility Permitting Process. (Assistant City Manager Ranals) 5. Report regarding an Update on the Orange Memorial Park Storm Water Capture Project (Assistant City Manager Ranals) 6. Double Parking at Schools (Councilmember Nagales)7. SSFUSD and SSF PD meeting (Superintendent Dr. Moore)8. Ponderosa portable and expansion update (Superintendent Dr. Moore)9. Report regarding an Update on the Status of Park and Recreation After School Enrollment at Ponderosa Elementary School. (Assistant City Manager Ranals) 10. ITEMS FROM COMMITTEE Next meeting of the School District Liaison Standing Committee: December 17, 2019. Page 2 City of South San Francisco Printed on 12/26/2019 September 17, 2019School District Liaison Standing Committee of the City Council Special Meeting Agenda Adjournment. Page 3 City of South San Francisco Printed on 12/26/2019 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-757 Agenda Date:9/17/2019 Version:1 Item #:1. Motion to approve the Minutes for the meetings of April 8, 2019 and June 18, 2019. City of South San Francisco Printed on 9/13/2019Page 1 of 1 powered by Legistar™ Page 1 of 5 SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT CITY LIAISON SUB-COMMITTEE MEETING Minutes of the Meeting on Tuesday, June 18, 2019 South San Francisco Unified School District District Office – Board Room 398 B Street, South San Francisco, California CALL TO ORDER - 1:00 p.m. by Board President John Baker Members present: Board President John Baker Mayor Karyl Matsumoto Trustee Daina Lujan Councilmember Mark Nagales Assistant Superintendent Jay Spaulding (Representing Superintendent Shawnterra Moore) Also in attendance: Assistant Superintendent Ted O City Manager Mike Futrell 1.) Public Comments - None 2.) Communication Between School District and the City • Assistant Superintendent Jay Spaulding - a positive working relationship has been established and is being maintained between the City of SSF and the District. To increase communications, he inquired about sharing monthly information on current events or celebrations in the District through the SSF City newsletter. Also, use of the digital marquis could be another means for communication. • Mayor Karyl Matsumoto - it is a quarterly newsletter and she would love to allow space for the District. Leslie Arroyo is the City’s Communications Director. • City Manager Mike Futrell - proposed the District help pay the costs of the newsletter which has expanded from four to eight pages. This would need to go to City Council for consideration. Their Library Director, Valerie Sommer, is the best contact for the digital billboard. The newsletter would require more work and the number of pages might be expanded. • President John Baker - the District would not use the newsletter on a regular basis, but only for important events or items such as the digital voting district maps. This would require only one quarter or one half of a page and the District would pay to use that space. • Trustee Daina Lujan - this item has come up before and she asked Mr. Futrell about it. • Futrell - it is a question of space and cost. They are creating a newsletter every two months now to satisfy the need for communication. It is doable. • Councilmember Mark Nagales - they could cost share with the District supplying the materials and verbiage. • Baker - advised that the District is hiring a Public Information Officer who would handle this. • Futrell - the costs include the graphics, printing, materials, and translating into multiple languages. There is a less expensive City newsletter emailed twice a week. And they can also follow up on digital billboards. • Matsumoto - the City can figure out the costs and criteria. • Futrell – the District can use the Chamber’s newsletter also. • Spaulding - will get the City’s data base for SSF. Page 2 of 5 3.) Ponderosa ES Childcare Expansion Update • Assistant Superintendent Ted O - At the April 8, 2019 City Subcommittee meeting, there was a discussion about expanding the City-operated child care program at Ponderosa ES. The District agreed to provide an additional portable for the expansion. To allow sufficient time for the City to obtain the license and hire staff, they would need the portable to be ready by July 1. District staff worked quickly to get the portable ready ahead of schedule. Updates were given to Director Sharon Ranals and added to the Ponderosa ES website. Yesterday, City personnel and Facilities Director Ron Vose visited the portable before inspection and addressed minor item s (cubbies, window locks, etc.). Once these are completed, the City will have the Licensing Analyst do their inspection. District costs are $28-30K, not including staff time/in-house costs (painting, electrical work, water heater, plumbing, etc.). He acknowledged Ms. Ranals for willing to work with the District in covering part of this cost. • Nagales - thanked to the District and City for the collaboration. Has enrollment for extra space started yet? • Ranals - thanked to Messrs. O and Vose for preparing the portable ahead of schedule. This is the fourth portable at the site. Have enrolled to capacity prior to expansion. Looking for adequate staff for fifteen students on the waiting list. Now there are 40 available spots. Cannot accommodate everyone on the waiting list. • Baker - per the Boys and Girls Club there is a 4,000 space deficit for students. Do waitlisters know about the expansion? • Ranals - they do know, but it is dependent on finding staff. • Recreation Manager, Angela Duldulao - waitlists are: Buri Buri ES - 59, Los Cerritos ES - 6, Martin ES - 7, Monte Verde ES - 77, Ponderosa ES -15, and Spruce -10. • Ranals - once staff is confirmed, estimate taking people off the waiting list. • Nagales - Ponderosa ES had noticeable staff turnover last year. • Ranals - staffing is an issue of living in the area. The City pays a $15 minimum wage. • Baker - once all items with the portable are taken care of, will there be a need for a State or Fire Marshal inspection? • Ranals - they will need a statement from Superintendent Moore verifying the capacity of the portable. The City handles an internal inspection. 4.) City Maintenance • Spaulding - District received complaints of dog waste on ‘B’ Street and at Sunshine Gardens ES. Is there a cleaning schedule and if so, who should be contacted? • Futrell - back of Sunshine Gardens ES is the District’s property. For ‘B’ Street and the Centennial Trail, contact Ms. Ranals. • Ranals - can defer to SSF Parks Manager Greg Mediati. Public Works does the street cleaning with a regular schedule. ‘B’ Street may be one of the streets that are too narrow for the sweepers. • Spaulding - couches and other large furniture items are on ‘B’ Street (at the apartment complex). May need newsletter or other communication to the greater area. • Futrell - articles have been done several times regarding the dog droppings. City Council may increase the fines by using surveillance cameras. By using the mobile application called ‘Engage SSF’, items are removed quickly. This app makes it easy to report non-emergency issues from a smartphone, tablet or desktop computer. The City tracks these issues and will provide updates as they are acknowledged and resolved for illegal dumping. Will consider the area for cameras. Dumping occurs often at beginning and end of the month. Will work with the District to resolve. • Ranals - for District ballfields which are maintained by the City, dogs are not allowed. The City can create and post signs stating this. Enforcement is an issue. • Baker - SSFHS Assistant Principals and security personnel have the app on their phones. • Ranals - not sure it the City can pick up on District or Federal housing authority property. • Futrell - if on private property the City cannot pick up, but they will work with the District. • Matsumoto – the City can speak with the on-site manager for the apartment complex and ask for signs to be posted in their lobby. 5.) Update on Workforce Housing • O - in October 2018, SSFUSD obtained the services of DCG Strategies to do a feasibility study on workforce housing. There are five phases. Phase 1 - Market assessment and Phase 2 - Site assessment were completed and shared with the Board at their January meeting. On February 28, based on staff recommendation, the Board approved moving on to Phase 3 - Financing and Development Feasibility. This phase is made up of three stages: Project financing and development Page 3 of 5 feasibility, call for developers, and a request for development proposals and selection of a developer. DCG Strategies has completed the first stage of Phase 3. The physical and financial feasibility analyses conducted by the consultants indicate that the proposed Workforce Housing project can be feasibly developed. • Matsumoto - will the design come before the City Housing Subcommittee? • Futrell - same as with any housing development, it goes through a review process in the City. • Matsumoto - she sits on the Housing Subcommittee and she is extremely particular about designs. Before the project is too far into the design, have a meeting with her to alert the District about what is generally accepted/approved. • Nagales - will Friends to Parents (at Foxridge) still use the property? • O - yes, there will be two or more options for them. • Baker - may demolish the Friends to Parents building and create a green space, as it is not ADA compliant. 6.) New Field Reservation Process • O - on March 28, he, Mr. Vose, and Laura Gonzales (Facilities office assistant), met with Ms. Ranals and City staff to review the field reservation process. They agreed to a process that is similar to how it was done in the past. On April 4, he shared the process with Principals. The process will be tested and tweaked, as needed. • Baker - for the City co-sponsored groups, what is the percentage of athletes? • Ranals - minimum of 51% SSF athletes and for their board members also. • Nagales - weather could change the schedule and the District could bump the City. How is this communicated? It could be an issue. • O - asked Ms. Ranals if there was a prior issue with this system in the past. • Ranals - past issue was with gyms, not fields. • Baker - with rentals, are fees paid after events? • O - payments are made afterwards. • Baker - it is a good start. It gives staging tiers for groups to pick times and is better than first come, first serve. • Lujan - would like a trial year to see how effective the process is. • Baker - if it becomes an issue, then go to two windows. • Ranals - it is so much better. Question of whether the Principals will be getting back to the City at the end of the month. It may not happen. • O - will check. • Ranals - leagues may over request, and then if not needed, Parks and Rec. will release fields. • Lujan - regarding timing, the end of the month of May is a busy period. Can Civic Permits be added to Principal’s checklist before they leave for the summer? Principals may not have field and theatre requests at that time. • Nagales - has Ms. Ranals spoken to the leagues? • Ranals - yes, they need to submit dates by May 1. Follow-up Spaulding - spoke to Assistant Principal Al Mack who informed him that high schools have their game dates for sports for the upcoming year in early May. What they don’t know is the practice schedule which is set by the coaches. 7.) JPA Reminder • O - current JPA is over ten years old. Dr. Moore thinks it needs to be reviewed. • Baker - need to reaffirm and restate, with no major revisions. • Futrell - tried before with former Superintendent Hogan. It will require more work than anticipated. If City Council desires, they can create a committee. • Matsumoto - what is the original duration? • Ranals - it’s a 30 year agreement that ends in 2028. • Matsumoto - she is supportive, but concerned it is labor intensive and City staff have may other projects on their plates. • Futrell - have initial staff-to-staff meeting, and they can then report back. There are some thorny issues. Minor clean-up is needed. Can do the work in phases. • Baker - makes sense. Thinking in terms of small revisions. Hope it’s not too labor intensive. There is still an issue with field maintenance. Page 4 of 5 • Futrell - the District/City relationship is way better than last time. Will meet and get back to the District. • Matsumoto - concerned with staffing due to City changes, such as in Parks and Rec. • Baker - obvious issues, such as Buri Buri ES field on JPA, will require immediate attention. • Lujan - good to open the conversation, but not a contentious negotiations process. • Ranals - planning to pick up Buri Buri ES maintenance as did before. • Mediati - working with Business Services and Bill Savidge. • Ranals - appreciate the collaboration. With the City’s input, the District changed plans and made it easier for the City to maintain. 8.) Process for Certificates and Proclamations • Matsumoto - has seen an influx of District personnel asking for certificates or proclamations. It is time consuming. Is it okay for her to ask if they have checked with the District first? • Baker - it is rare and people may not be asking for the District. • Lujan - three requests came when she was Board President, but they were not for students in the District. If the item is for a SSFUSD student, the District should create the certificate or proclamation. • Matsumoto - glad to award Deborah Carlino as it is bragging rights for the City. Some requests were obscure. • Spaulding - send the requests to the District. • Futrell - send them to him and he will distribute them through the Mayor. • Spaulding - a citizen sends the request to Dr. Moore, who forwards it to Mr. Futrell, who then works with the Mayor. 9.) California Healthy Kids Survey • Nagales - the City may ban e-cigarettes and flavored tobacco. The usage rates are alarming and he wants collaboration to reduce it. Only 2% of high school students participated in a recent survey. The actual usage could be higher. What is the District doing? How can the District collaborate with the City? • Baker - can someone explain the numbers? • Evelyn (Healthy Kids Survey representative) - rates based on ‘yes’ responses to questions. Compared to the 2015-16 survey, the number of students participating decreased. • Lujan - there are costs associated with students taking the survey. The District needs to track this for LCAP/how monitoring student well-being and substance abuse rates. To respond to Councilmember Nagales’ question, the District is looking at an Alternative to Suspension (ATS) program for intervention. • Spaulding - District has been successful with the Alternative to Expulsion (ATE) program, with only six students this year. Same decrease with suspensions. Director Ryan Sebers presented at the April 25 Board meeting. District was identified, by State, as disproportion for certain groups of student expulsions. The Board approved mental health services at all schools starting in 2019-20. Survey data was skewed because Parkway Heights MS and SSFHS were not included. Only nine suspensions were for tobacco use last year. District works with the police department in fifth grade aversion program. There are big issues with Juul vaping. Need to educate students. Students get e- cigarettes legally. • Evelyn - at high schools, can posted signs be changed to include no e-cigarettes, vaping, and drug paraphernalia? • Spaulding - will add into student handbooks. • Futrell - when City Council was considering permitting for cannabis, research showed Colorado had an increase in cannabis use in schools or with school age children. Will State funds be set aside for education? • Spaulding - will check into that. • Futrell - will also look for additional resources. 10.) STEM Update for SSFUSD/CSSF • Ranals - participating with extended STEAM which began on June 12. Program is 20 days and limited to 83 kids due to staffing. How many kids to meet demand? Capability is about 200 kids. If grant is reauthorized next year, have suggestions on glitches. • Baker - last year was Title 1. • Ranals - the fee based program had little response. • Spaulding - Title 1 was the priority. • Lujan - schedule a debrief after summer with Ms. Ranals and the Educational Services team. Page 5 of 5 • Ranals - District policy was if a student missed two days, they were dis-enrolled which affected the after school program. Tying to sync-up the two programs. • Spaulding - goes more to high schools and credit recovery. It affected elementary schools because of waitlists. Will look into whether it has changed. Follow-up Spaulding - contacted STEAM Principal Beth McLaughlin on the number of students attending STEAM summer school and the number of students on the STEAM Summer School waitlist. Per Ms. McLaughlin: TOTAL: 342 3rd grade - 3 classes of 20 4th grade - 3 classes of 24 5th grade - 3 classes of 24 6th grade - 2 classes of 24 7th grade - 2 classes of 24 8th grade - 2 classes less than 24 students (but no one is on the waitlist for this grade level) Waitlist: 164 – of that number, 92 are for 3rd grade and 50 are for 4th grade. 11.) Adopt a School • Matsumoto - Susan Kennedy, Liza Normandy, and she started the backpack program, which has morphed. Her passion is diversity and at risk children. She wants to resurrect something. The City Council is better leveraged than the District with connections and abilities. She then introduced Angel Kuoi, a City intern. • Angel Kuoi - the Adopt a Classroom pilot program will focus on Martin ES. Teachers can make their requests through the Amazon wish list with reasons for needs. Funds will be supplied for field trips. The goal is to enhance student education. City staff finds big donors through businesses, Biotech firms, clubs, etc., which fund field trips. The Community can also donate through the teacher’s Amazon wish lists. After donors are found, the program would be handed over to the school. Want the District to implement for the 2019-20 school year. • Matsumoto - Mr. Futrell spoke with Dr. Moore about the District blessing field trips for elementary students. District would talk to Principal, who then asks teachers to submit a field trip request. City would absolve itself afterwards. City will seek out sponsors and have six sponsors lined up so far. • Baker - the program must cover all classrooms in the same grade level and all grades, if possible. Since teachers are already off for the summer, may need to wait until August. • Lujan - for outreach purposes, ask Principal Jonathan Covacha which field trips are currently available and which they would love to add. • Baker - would like to expand to other schools once framework is established. Use Martin ES as a test case. • Matsumoto - see what is needed. She will get sponsors who need to send their 501C-3 to the District, not the City. • Baker - want Mr. Covacha or designee to be able to handle once the City departs. • Lujan - thank you notes help to continue the relationships. • Baker - the consensus is to contact Principal Covacha for direct support. • Futrell - District would make the introductory call. • Spaulding - looking at thought process from the City. Want to help two grades at least. Request to the City to be done by grade level. Adopt a grade, not a class level. He will reach out to Principal Covacha and introduce Mr. Futrell. 12.) Items from Committee - None Future meeting The next meeting is scheduled for September 17, at 2:00 p.m. at City Hall. Adjournment at 2:21 p.m. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-771 Agenda Date:9/17/2019 Version:1 Item #:2. City of South San Francisco Printed on 9/13/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-773 Agenda Date:9/17/2019 Version:1 Item #:3. Report regarding the City of South San Francisco’s new General Plan.(City Manager Futrell) RECOMMENDATION It is recommended that the Liaison Subcommittee of the South San Francisco City Council and Unified School District Board of Trustees receive an update on the City’s General Plan Update. BACKGROUND/DISCUSSION A General Plan is the local government’s long-term blueprint for the community’s vision of future growth.Each city is required by California law to have a General Plan to guide its future land use decisions.South San Francisco’s last comprehensive General Plan update occurred in 1999. The City Council initiated South San Francisco’s General Plan update process by forming a General Plan Community Advisory Committee (GP CAC)and selecting Raimi +Associates consultant team to guide the effort.The update process includes a comprehensive General Plan update,Zoning Code update,Climate Action Plan update and preparation of an Environmental Impact Report.The process will include substantial community engagement and meetings with the GP CAC,Planning Commission,and City Council.Updating the General Plan is a process that will take approximately three years to complete. The City Council kicked off the General Plan update process with a joint meeting held with the Planning Commission on April 29, 2019. The following is a summary of progress made to-date on the General Plan update: ·The Community Advisory Committee has conducted five meetings to review information and provide feedback and direction to staff and the consultant team. ·The consultant team conducted over 20 stakeholder interviews.This included individual and small group interviews with:Council members;housing advocates and providers;child care and health care providers;school district representative;commercial brokers;religious leaders;labor union;life sciences association; Chamber of Commerce; YMCA; mothers club; and San Bruno Mountain watch. ·A pop-up event occurred at the Mayor’s State of the City Address and another is scheduled for the September 28,2019 Concert in the Park.These are additional opportunities to meet with residents to inform them of the process and gather input in more convenient and informal settings. ·Staff and the consultant team also has conducted seven (7)of nine (9)sub-area (neighborhood)meetings to inform the public of the General Plan update process and gather information on what should be preserved in the community and their vision for the future of the city in the next 20 years.The meetings were advertised with a city-wide postcard mailing and multiple social media and email announcements. The meetings were well attended and community members provided information that will help shape City of South San Francisco Printed on 9/13/2019Page 1 of 2 powered by Legistar™ File #:19-773 Agenda Date:9/17/2019 Version:1 Item #:3. the vision and guiding principles for the General Plan. ·The consultant team has completed existing conditions reports which provides a baseline analysis of the City including:demographic and socio-economic conditions;transportation;parks and public services; natural and historical resources;hazards and noise;land use;neighborhood analysis;and climate change.The existing conditions reports are being reviewed by staff and will be finalized by the consultant for publication this Fall. NEXT STEPS Staff and Raimi +Associates are planning the following next steps to remain on schedule with the General Plan Update timeline: ·The Community Advisory Committee will continue to meet monthly to guide the update process including hosting community forums on informational topics.The first forum is scheduled for October 30,2019 to discuss Emerging Trends in Transportation.This meeting will be announced for community attendance.The second forum will be held in January and will discuss Housing Affordability and Gentrification. ·A Community Workshop will be held in early December to report back on information gathering and feedback received from the community.This meeting will help shape the General Plan vision and guiding principles. ·The City Council will discuss the vision,guiding principles,and issues at a meeting in January.This will include a discussion on the sub-areas and areas of change and stability. CONCLUSION The South San Francisco Unified School District is an important stakeholder in the General Plan process,and there will certainly be opportunities for District input and collaboration during the process. City of South San Francisco Printed on 9/13/2019Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-774 Agenda Date:9/17/2019 Version:1 Item #:4. City of South San Francisco Printed on 9/13/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-775 Agenda Date:9/17/2019 Version:1 Item #:5. Report regarding an Update on the Status of SSFUSD Field and Facility Permitting Process.(Assistant City Manager Ranals) RECOMMENDATION It is recommended that the Liaison Subcommittee of the South San Francisco City Council and Unified School District Board of Trustees receive an update on the status of the SSFUSD field and facility permitting process. BACKGROUND/DISCUSSION For many years the South San Francisco Unified School District utilized a system for processing requests for the use of fields and facilities covered by the Joint Powers Agreement between the City and School District in which the City submitted requests annually on behalf of City programs and co-sponsored community groups, and were given priority consideration.When the District adopted an online permit system several years ago a “first come first serve” policy was followed which created some conflicts. This year District and City staff collaborated on a revised “pilot”permitting process in which city staff would once again submit all City and co-sponsored group permit requests prior to the end of the school year for the following year.The City submitted requests for Callero Field,Parkway Field,Ponderosa Field,Alta Loma Middle School Field,SSFHS Auditorium (2 ballet performances per year),SSFHS track for middle school track program,and Spruce Elementary (RAPP Basketball for children).Permit requests were submitted in May, as requested by the District. It was agreed that the staff would evaluate the revised policies after the trial period. The reservation process has worked well in most instances,and a number of permits have been approved.The City fully understands that some dates are not available due to school programs and priorities,and can work around blackout dates as long as advance notification is provided.Some permits which were submitted in May are however still pending principal approval,which makes it difficult for planning and field allocations.Of particular note,use of Parkway Middle School field,which is listed in the JPA as available for community use for youth sports,has been denied.Both soccer and baseball groups have expressed disappointment that the field has not been made available. Timeliness of response from the District for certain sites has also been an issue. CONCLUSION The City very much appreciates the District’s willingness to re-evaluate the permitting process,and is grateful for those facilities and fields which have been permitted.Staff would like to continue to work with District staff to make the permitting process as smooth as possible for both agencies,and welcomes input on District priorities for use. City of South San Francisco Printed on 9/13/2019Page 1 of 1 powered by Legistar™ South San Francisco Unified School District Permit Reservation Process for 2019-20 (Trial Year) In an effort to help improve the current permit reservation process, the District is implementing/testing a new process for 2019-20. The process for reserving district fields and theatre will be as follows: By May 6, 2019, administrators from the City of South San Francisco will submit their reservation requests for fields and theatre for the following fiscal year (2019-20) to Laura Gonzalez in Facilities. By May 6, 2019, administrators from the SSFUSD schools will submit their reservation requests for fields and theatre (if applicable) for the following fiscal year (2019-20) to Laura Gonzalez in Facilities. Ms. Gonzalez will go through both to determine which dates are available for the City of South San Francisco to use the fields and theatre. (SSFUSD schools will have first priority.) On those dates requested by the City that is not available, Ms. Gonzalez will work with the City on alternative dates. After all the dates are finalize for the City and the schools, the Director of Facilities will review and approve them. Ms. Gonzalez will inform staff at the City of the approved dates for 2019-20 and have the City staff enter the dates in the permit reservation system. Ms. Gonzalez and/or the schools will put in the SSFUSD school dates in the permit reservation system. The Principals at the schools will approve the City’s requested dates prior the end of May 2019. Starting June 1, 2019, outside organizations and other group may begin requesting dates for 2019-20. Preference will be given in the order specified in AR 1330. For 2019-20 (trial year), schools may bump the City during the fiscal year, provided the City is given 30 days advanced notice. There will be days where the SSFUSD schools are not able to use the fields on their scheduled days due to things that are outside of their control (such as rain, flooding, damage to field, etc.), so they will need to reschedule their practices and games. For these instances, the SSFUSD schools may bump the City without giving the 30 day notice. However, every effort shall be made to provide as much notice as possible if this occurs. This process will be a trial for 2019-20. Afterwards, staff will evaluate this process before finalizing the process. ATTACHMENT 1 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-776 Agenda Date:9/17/2019 Version:1 Item #:6. Report regarding an Update on the Orange Memorial Park Storm Water Capture Project (Assistant City Manager Ranals) RECOMMENDATION It is recommended that the Liaison Subcommittee of the South San Francisco City Council and Unified School District Board of Trustees receive an update on the construction schedule for the Orange Memorial Park Storm Water Capture Project. BACKGROUND/DISCUSSION The California Department of Transportation (Caltrans)granted $9,500,000 for the Orange Memorial Storm Water Capture Project.The project’s primary goal is to help the City and Caltrans comply with the Regional Water Quality Control Board’s Municipal Regional Permit (MRP),which stipulates a regulatory limit requirement for trash,mercury and polychlorinated biphenyl (PCB)load reductions in waters flowing to San Francisco Bay.The Water Board has established minimum pollutant load reduction limits for each county and its cities,and the MRP requires that a portion of the pollutant load reductions shall be through green infrastructure.Underground chambers will be installed in the southwestern (ballfield)quadrant of the park to capture and remove pollutants from a portion of the water that flows through the waterway.Restoration of the area will follow completion of the storm water project. Since the project was originally conceived,the City’s Engineering staff have been successful in proposing a project expansion which will allow more water to be treated,and also permit the use of recycled water for irrigation within Orange Park.Staff are in the process of executing an amended agreement with Caltrans for an additional $6,000,000 to expand the footprint and capacity of the project. Originally scheduled to begin construction in March of 2020,this new development,if approved by City Council on September 25,will delay the start of construction until May of 2020.It is anticipated that South San Francisco High School baseball team will be able to use the field for the majority,if not all,of their season. Parks and Recreation staff were not anticipating that the field would be used for another season,and have not done as much maintenance on the field as is typical.However,the field will be in good condition in the spring, and safe for play.In anticipation of the Orange Park field closure Parks and Recreation staff have also not renewed an outside permit for the use of the baseball field at Westborough Park,which is the correct size and dimension for high school play.This field will also be available to augment Orange Park,should the District need to use it. The closure of Orange Memorial Park baseball quadrant will also impact City-sponsored and co-sponsored programs.It should be noted that there are specific requirements for the various age groups which include the size of the field,distance between the pitcher’s mound and home plate,skinned vs.turf infield,and whether or not the league plays at night and requires lights.The following is a summary of the impacts and possible alternative locations, where known: City of South San Francisco Printed on 9/13/2019Page 1 of 2 powered by Legistar™ File #:19-776 Agenda Date:9/17/2019 Version:1 Item #:6. Adult Softball (Spring and Summer Leagues) Alternate Location: Terrabay Field With only one lighted field available,staff will only be able to register up to 7 teams per night.The Men’s league usually has approximately 7 teams and the co-ed league can get up to 12 -14 teams;with only one field available it may be necessary to downsize the co-ed league to 7 teams. Junior Giants (Summer) Alternate Location: Terrabay Field The older division (ages 10-13),games are played on Friday nights at Orange Memorial Park.No alternate site has been determined yet that has lights. Middle School Flag Football (Fall) Alternate Location: Terrabay Field Field is used up to 3 times per week. Summer Baseball Camp (high school) Alternate Location: TBD Program operates 2 times per week. Youth Baseball (co-sponsored League) Alternate Location: TBD Program operates weekends. CONCLUSION The City is currently evaluating how the area above the Storm Water Capture project will be restored once that project is completed.One proposal is to replace the natural turf with artificial turf,and configure the ballfields in such a way as to also allow for soccer play in the center of the area.The City will engage in a public outreach process in the fall of 2019 to assess community need and public receptivity to artificial turf. City of South San Francisco Printed on 9/13/2019Page 2 of 2 powered by Legistar™ Orange Memorial Park Water Capture Proejct City of South San Francisco Lotus Water START END WEEKS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 CEQA and Environmental Permitting Task 1 Environmental Evaluation & Documentation 1/2/19 8/28/19 34 Task 2 Archaeological Investigation 2/26/19 4/23/19 8 Task 3 Regulatory Requirements and Permits 5/22/19 12/4/19 28 Design Development, Construction Documents Task 1 Receive updated expanded survey 1/21/19 1/21/19 0.0 Task 2 30% Design Drawings 1/1/19 3/4/19 Task 3 60% Submittal (Plans, Spec, and Costs)3/5/19 6/8/19 14 Task 4 90% Submittal (Plans, Spec, Costs, and SWPPP)7/17/19 10/23/19 14 Task 5 100% Submittal (Plans, Spec, Costs, and SWPPP)11/13/19 1/10/20 8 Operations & Maintenance Template, Monitoring Plans Task 1 Develop O&M Template 8/21/19 10/23/19 9 Task 2 Develop Hydrologic Monitoring Plan 10/28/19 12/23/19 8 Task 3 WQ Monitoring Baseline Development and Plan 10/28/19 12/23/19 8 Bid Process Task 1 Prepare Bid Documents 1/13/20 2/3/20 3 Task 2 Pre-Bid Meeting 2/6/20 2/6/20 0 Task 3 Respond to Inquires 2/6/20 2/20/20 2 Task 4 Prepare Addenda to Bid Documents 2/21/20 3/6/20 2 Task 5 Award 3/20/20 3/20/20 0 Construction Period Task 1 Construction 5/4/20 10/11/21 75 2021 105-144 Jan-OctMay - Dec 2020 AprFebMarAprMay 70-104 Jan MarFeb 2019 June July Aug Sept Oct Nov Dec TASK Project Start:Wed, 1/2/2019 2018 Jan City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-777 Agenda Date:9/17/2019 Version:1 Item #:7. City of South San Francisco Printed on 9/13/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-780 Agenda Date:9/17/2019 Version:1 Item #:8. City of South San Francisco Printed on 9/13/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-781 Agenda Date:9/17/2019 Version:1 Item #:9. City of South San Francisco Printed on 9/13/2019Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-788 Agenda Date:9/17/2019 Version:1 Item #:10. Report regarding an Update on the Status of Park and Recreation After School Enrollment at Ponderosa Elementary School.(Assistant City Manager Ranals) RECOMMENDATION It is recommended that the Liaison Subcommittee of the South San Francisco City Council and Unified School District Board of Trustees receive an update on the enrollment in the Park and Recreation Before and After School Programs. BACKGROUND/DISCUSSION The City and School District have collaborated closely in recent years to accommodate as many children as possible at those sites where the City operates programs,including Buri Buri,Monte Verde,Ponderosa,Spruce, Martin,and Los Cerritos.At their inception each program was licensed for 30 children,however as demand has grown,programs have been expanded to the extent that space can be secured.Hiring qualified staff for the programs has been challenging. Last year the District and the City worked together to expand programs at Buri Buri and Ponderosa.At Buri Buri,the City was given access to the Exploratorium to expand capacity for an additional 50 spaces,from 80 children to 130.At this time there are 94 children enrolled,with 30 still on the waiting list.We continue to recruit,interview,and hire staff.Staff believes that we will be able to accommodate at least an additional 20 children from the waiting list in October,and will continue recruitment and hiring with the goal of accommodating all 30 children currently on the waiting list.Families at Buri Buri also have the option of enrolling in the on-site childcare program offered by the District. At Ponderosa,based on a large waiting list and parent advocates for expanded capacity,the District installed a refurbished portable.Capacity at this site was expanded from 120 children to 160.At this site 24 of 26 children on the wait list have been enrolled,bringing the current enrollment to 106.Pending staffing,there is available space at this site for additional children.Staff is not sure why the actual demand for childcare at this site has declined from last year.When contacted by staff regarding spaces enrollment from the wait list,some families informed staff that they are attending private schools or their desired transfer to Ponderosa was denied. Demand for childcare at Monte Verde,with a capacity 200 and current enrollment at 172,remains very strong with 62 children still on the wait list.Further expansion at this site does not seem viable,both from the perspective of available space, and program limits. Spruce School traditionally has not filled to capacity,which is 30 children.This year the site is at capacity,with a wait list of 9 children.Families at Spruce have several childcare options,including the City’s ASES program operated by the Library at the Community Learning Center,and the School District’s After School program at the Children’s Center. The ASES After School programs at Martin and Los Cerritos,both with a capacity of 55 children,are currently City of South San Francisco Printed on 9/13/2019Page 1 of 2 powered by Legistar™ File #:19-788 Agenda Date:9/17/2019 Version:1 Item #:10. The ASES After School programs at Martin and Los Cerritos,both with a capacity of 55 children,are currently full with wait lists of 6 and 3,respectively.These grant-funded programs are offered at no cost to families,and are mandated as academic support and enrichment programs.Both of these sites also have additional childcare options offered by the Boys and Girls Club at nearby locations. CONCLUSION The City is committed to working collaboratively with the School District to meet the academic,social,and emotional needs of the children in South San Francisco,and very much appreciates the partnership that has developed between the two agencies in providing before and after school care. Attachment 1: After School Programs City of South San Francisco Printed on 9/13/2019Page 2 of 2 powered by Legistar™ ATTACHMENT 1 After School Programs 2019-2020 Site Capacity/Enrolled # WL Lottery/current # moved off the WL # on WL currently Buri Buri 130/94 59/65 35 30 Monte Verde 200/172 77/84 22 62 Ponderosa 160/106 16/26 24 2 Spruce 30/30 6/14 6 9 Martin 55/55 7/17 11 6 Los Cerritos 55/55 6/15 13 3