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HomeMy WebLinkAbout2005-10-12 e-packet AGEN~DA REDEVELOPMENT AGENCY CITY OF SOUTH SA1\i FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, OCTOBER 12,2005 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meetings of the Redevelopment Agency are held on the second and fourth Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish. to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your/question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. RAYMOND L. GREEN Chair JOSEPH A. FERNEKES Vice Chair RICHARD A. GARBARINO, SR. Boardmember PEDRO GONZALEZ Boardmember KARYLMATSUMOTO Boardmember RICHARD BATTAGLIA Investment Officer SYLVIA M. PAYNE Clerk BARRY M. NAGEL Executive Director STEVEN T. MATTAS Counsel PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of September 28, 2005 2. Motion to confirm expense claims of October 12, 2005 ADJOURNMENT REGULAR REDEVELOPMENT AGENCY MEETING AGENDA OCTOBER 12, 2005 PAGE 2 AGENDi\ CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETIJ~G MUNICIP AL SERVICE BUILDING COMMUNITY ROO:M WEDNESDAY, OCTOBER 12, 2005 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the ~opic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RAYMOND L. GREEN Mayor JOSEPH A. FERNEKES Mayor Pro Tem RICHARD A. GARBARINO, SR. Councilman PEDRO GONZALEZ Councilman KARYL MATSUMOTO Councilwoman RICHARD BATTAGLIA City Treasurer SYLVIAM.PAYNE City Clerk BARRY M. NAGEL City Manager STEVEN T. MATTAS City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT A V AILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS . Introduction of new and promoted employees . Recycle water program - City Engineer Ray Razavi . Annual Beautification Committee Awards - Beautification Committee Chair Jo Zemke . Annual Day in the Park, report on September 16th event - Recreation and Community Services Director Sharon Ranals AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL . Announcements . Committee Reports CONSENT CALENDAR 1. Motion to approve the minutes of September 28, 2005 2. Motion to confirm expense claims of October 12, 2005 3. Resolution authorizing memorandum of understanding for a recycled water project feasibility study with the City of San Bruno, San Francisco Public Utilities Commission and California Water Service Company 4. Resolution authorizing acceptance of grants from the South San Francisco Foundation in the amount of $1 000 and the San Mateo Harley Owners Group in the amount of $1 000, and appropriating the funds to the Fire Department budget for use as part of the 2005 Toy Drive 5. Acknowledgement of proclamation issued: Genentech Goes to Town, 10/6/05 LEGISLATIVE BUSINESS 6. Waive reading and introduce an ordinance amending SSFMC Chapter 9.04, Animal Licensing and Control COUNCIL COMMUNITY FORUM ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 12, 2005 PAGE 2 AGENDA ITEM #3 DATE: October 12,2005 TO: Honorable Mayor and City Council FROM: Marty Van Duyn, Assistant City Manager SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING FOR A RECYCLED WATER PROJECT FEASIBILITY STUDY WITH THE CITY OF SAN BRUNO, SAN FRANCISCO PUBLIC UTILITIES COMMISSION AND CALIFORNIA WATER SERVICE COMPANY. RECOMMENDATION: It is recommended that the City Council adopt a resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the City of San Bruno, San Francisco Public Utilities Commission (SFPUC) and Californlia Water Service Company (Cal Water) for Engineering Consulting Services for a Recycled "VVater Project Feasibility Study. BACKGROUND/DISCUSSION: The Cities of South San Francisco and San Bruno, in conjunction with the California Water Service Conlpany (Cal Water), and San Francisco Public Utilities Commission (SFPUC), are exploring the feasibility of utilizing recycled water as an additional and independent water resource. The use of recycled water will supplement other water resources currently in use such as the Hetch Hetchy System and groundwater. The Cities of South San Francisco and San Bruno are the lead agencies for this Study. Stakeholders also include Cal Water and SFPUC. Each of these stakeholders has a vested interest in managing and developing adequate water resources for their constituents. FUNDING: The total cost of the Engineering Consulting Services is not to exceed $179,071. Of this amount, $75,000 is planned to be covered by a Grant currently being obtained by the City of South San Francisco from the CalifoTIlia State Water Resources Control Board. The remaining balance of $104,071 will be shared by all Parties involved. The total cost per each participating party will be $26,018. Staff Report Subject: RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING FOR A RECYCLED WATER PROJECT FEASIBILITY STUDY WITH THE CITY OF SAN BRUNO, SAN FRANCISCO PUBLIC UTILITIES COMMISSION AND CALIFORNIA WATER SERVICE COMPANY. Page 2 of2 In the event that the total cost of the Engineering Consulting Services exceeds the amount agreed upon, the participants will meet to negotiate their respective shares of the additional funding required. By: Marty Van Duyn Assistant City Manager oved: ~ ~ agel City Manager Attachment: Resolution Draft ofMOU RESOLUTION NO. CITY COUNCIL CITY OF SOUTH SAN ]?RANCISCO RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (MOU) FOR ENGINEERING CONSULTING SERVICES REGARDING A RECYCLED WATER PROJECT FEASIBILITY STUDY WITH THE CITY OF SAN BRUNO, THE SAN FRANCISCO PUBLIC UTILITIES COMMISSION AND CALIFORNIA WATER SERVICE COMPANY. WHEREAS, recommends that the City Council authorize the City Manager to enter into a Memorandum of Understanding (MOU) by and between the San Francisco Public Utilities Commission (SFPUC), City of South San Francisco (South San Francisco), City of San Bruno (San Bruno), and the California Water Service Company (Cal \Vater) for the purpose of sharing costs and responsibilities for engineering consulting services for a feasibility study of alternatives for a proposed South San Francisco/ San Bruno Recycled 'Water Project (Recycled Water Project); and WHEREAS, funding for this MOU is not to exceed $179,071. Of this amount, $75,000 is planned to be covered by a State Grant leaving a balance of $104,071. The estimated $104,071 cost of Engineering Consulting Services not covered by the State Grant will be apportioned equally between the remaining parties. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes a Memorandum of Understanding with the City of San Bruno, SFPUC and Cal Water for the purpose of sharing costs and responsibilities for engineering consulting services for a feasibility study of alternatives for a proposed South San Francisco/ San Bruno Recycled Water Project (Recycled Water Project) not to exceed $179,071 ;. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the memorandum of understanding on behalf of the City of South San Francisco. * * * * * * 785895-1 I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2005 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk 785895-1 MEMORANDUM OF UNDERSTANDING by and between the SAN FRANCISCO PUBLIC UTILITIES COMMISSION CITY OF SAN BRUNO CITY OF SOUTH SAN FRANCISCO and CALIFORNIA WATER SERVICE COMPANY for ENGINEERING CONSULTING SERVICES FOR A RECYCLED WATER PROJECT FEASIBILITY STUDY This Memorandum of Understanding (MOD) dated , 2005 is entered into by and between the San Francisco Public Utilities Commission (SFPUC), City of South San Francisco (South San Francisco), City of San Bruno (San Bruno), and the California Water Service Company (Cal Water) for the purpose of sharing costs and responsibilities for engineering consulting services for a feasibility study of alternatives for a proposed South San Francisco/ San Bruno Recycled Water Project (Recycled Water Project). RECITALS WHEREAS, the SFPUC, San Bruno, and Cal Water (in its capacity as potable water service provider to the City of South San Francisco) are participating in discussions to improve the management of surface and groundwater resources within the South Westside Basin Aquifer underlying portions of San Francisco, Daly City, San Bruno, and South San Francisco; and WHEREAS, recycled water, to the extent made available for irrigation, industrial use, and other non-potable purposes, is a valuable resource that could offset surface water imports by the SFPUC and reduce groundwater pumping in the South Westside Basin, thereby freeing up groundwater for potable use; and WHEREAS, San Bruno and South San Francisco jointly operate a waste water treatment plant in South San Francisco for treatment of wastewater from their respective service areas, which plant discharges secondary treated wastewater to San Francisco Bay; and WHEREAS, the parties desire to investigate and evaluate Recycled Water Project alternatives at a reconnaissance level in order to determine whether to proceed with conceptual and detailed design efforts suitable to support an environmental document and future cost sharing agreements between the parties; NOW, THEREFORE, it is mutually understood and agreed as follows: lof6 F:IFile CabinetlMyFileslRecycled Water Study - #0559108-29-05 MOU Final.DOC SECTION 1: AUTHORITY OF :PARTIES 1.1 The SFPUC is responsible for managing San Francisco's municipal utilities pursuant to the Charter of the City and County of San Francisco and provides surface water on a wholesale basis to San Bruno and Cal Water. 1.2 South San Francisco is a General Law City pursuant to the laws of the State of California. 1.3 San Bruno is a General Law City pursuant to the laws of the State of California. 1.4 Cal Water is an investor owned utility, as defined in California Public Utilities Code Section 2701. SECTION 2: DEFINITIONS The abbreviations and capitalized words and phrases used in this MOU shall have the following meanings: 2.1 "Cal Water" means the California Water Service Company. 2.2 "Contractor" means Carollo Engineers. 2.3 "Engineering Consulting Services" means the services to be performed by Contractor identified in the scope of work attached as Exhibit A. 2.4 "Parties" means the SFPUC, Cal Water, South San Francisco and San Bruno. 2.5 "Recycled Water Project" means the set of altelnatives to be developed by Contractor for providing tertiary treated recycled water from the South San Francisco Water Quality Control Plant for irrigation, industrial, and other non- potable uses in the service areas of San Bruno and South San Francisco, in accordance with Exhibit A. 2.6. "San Bruno" means the City of San Bruno. 2.7 "SFPUC" means the San Francisco Public Utilities Commission, 2.8 "South San Francisco" means the City of South San Francisco. 2.9 "Water Quality Control Plant" means the wastewater treatment plant in South San Francisco that is jointly operated by San Bruno and South San Francisco. SECTION 3: PURPOSES AND GOALS OF THE ENGINEERING CONSULTING SERVICES 3.1 Purposes and Goals: The purposes and goals of the Engineering Consulting Services are: 3.1.1 To evaluate existing data relative to the op(lration of the Water Quality Control Plant for use in providing high quality recycled water for nonpotable purposes. 3.1.2 To identify irrigation and industrial water customers who are currently using potable surface or groundwater that could substitute recycled water for their water needs. 3.1.3 To evaluate the suitability of the quality of recycled water that could be produced by the Water Quality Control Plant for the identified customers. 20f6 F:\File CabinetlMyFiles\Recycled Water Study - #0559108-29-05 MOU Fina1.DOC 3.1.4 To determine sizing and siting of additional treatment facilities at the Water Quality Control Plant or at a satellite location. 3.1.5 To develop alternative Water Recycling Prodects for the review of the Parties. 3.1.6 To analyze the probable costs and financing alternatives of identified Recycled Water Project alternatives. 3.1.7 To assist with contacting stakeholders and address public perception issues associated with use of recycled water. 3.1.8 To assess permitting requirements that must be fulfilled to allow delivery of recycled water. 3.1.9 To obtain a comprehensive, easily understandable report on Recycled Water Project alternatives that can be used to further public understanding, grant applications, future environmental assessment in support of the project, and future agreements between the Parties. 3.1.10 To further the efforts of the parties to coordinate the management of surface and groundwater resources in the South Westside Basin. SECTION 4: FUNDING AND ADMINISTRATION OF ENGINEERING CONSULTING SERVICES CONTRACT 4.1 Apportionment of Costs of Engineering ConsultinJ~ Services Between Parties: The total cost of the Engineering Consulting Services is not to exceed $179,071. Of this amount, $75,000 will be covered by a State Grant to be obtained by South San Francisco, leaving a total of $104,071 to be funded by the Parties. The estimated $104,071 cost of Engineering Consulting Services not covered by the State Grant will be apportioned equally as follows be1ween the Parties: 4.1.1 The California Regional Water Quality Control Board (RWQCB) has imposed a fine of $48,000 on San Bruno and South San Francisco related to operation of the Water Quality Control Plant. In lieu of paying the fine to the RWQCB, San Bruno and South San Francisco will jointly contribute $48,000 to fund their share of Engineering Consulting Services costs, and will each contribute the remaining balance of$2,018 separately. 4.1.2 The SFPUC will contribute $26,018. 4.1.3 Cal Water will contribute $26,018. 4.2 In the event that the total cost of the Engineering Consulting Services exceeds $179,071, the Parties will meet to renegotiate their respective shares of the additional funding required. The cost sharing arrangement for the Engineering Consulting Services shall not be considered precedential for the financing of the construction and implementation of the Recycled Water Project, should the Parties choose to undertake that project at a future date. SFPUC, San Bruno and Cal Water will deliver a check to South San Francisco for their share of the estimated cost of the Engineering Consulting Services within 30 days of the execution of this MOD. 4.3 Administration of Contract: South San Francisco shall act as project manager of the contract and be responsible for managing the contract for Engineering Consulting Services for the Recycled Water Project. South San Francisco's contract with the Contractor shall contain language which deems the Contractor to 30f6 F:\File Cabinel\MyFiles\Recycled Waler Sludy - #0559\08-29-05 MOU Final.DOC be an independent contractor of South San Franciscoand not an agent or employee of the SFPUC, Cal Water, San Bruno or South San Francisco. 4.4 Relationship of Parties With Respect to Funding: The obligation of each party to make payments under the terms and provisions of this MOU is an individual and several obligation and not a joint obligation with those of the other parties. Each party shall be individually responsible for its own obligations under this MOU. No party shall be under the control of or shall be deemed to control any other party or parties collectively. No party shall be the agent of or have the right or power to bind any other party without such party's express written consent, except as expressly provided in this MOU. 4.5 Invoices: South San Francisco's contract with Contractor shall require the Contractor to submit monthly invoices. The invoices shall separately set forth in detail the services performed and the expenses incurred for the Recycled Water Project and shall identify which individual provided the services. SFPUC, San Bruno, and Cal Water may review Contractor's invoices upon request. 4.6 Insurance: South San Francisco's contract with Contractor shall require the Contractor to maintain in force during the course of the contract all customary insurance required by South San Francisco, and shall include coverage for worker's compensation, commercial general liability insurance and automobile liability insurance. The Contractor's general and automobile policies shall name as additional insureds San Bruno, Cal Water, the City and County of San Francisco, and their officers, agents and employees. 4.7 Indemnity: South San Francisco's contract with the Contractor shall contain language requiring the Contractor to indemnify, defend and hold harmless Cal Water, San Bruno and the City and County of San Francisco for any and all claims for bodily injury or property damage arising out of the negligence or willful misconduct of the Contractor. 4.8 Return of Unexpended Engineering Consulting Services Funding: Upon completion of the Engineering Consulting Services, South San Francisco shall return to the SFPUC, San Bruno and Cal Water any portion of their share of contract funding for the Recycled Water Project, which have not been expended or obligated to the Contractor. Section 5: General Provisions Governilng MOD 5.1 Term: The term of this MOU shall be twenty-four (24) months from the date of execution by the Parties. 5.2 Invalidity of Any Term Not to Invalidate Entire ]\1emorandum: In the event that any of the terms, covenants or conditions of this MOU or the application of any such term, covenant or condition shall be held invalid as to any party by any court of competent jurisdiction, all other terms, covenants, or conditions of this MOU and their application shall not be affected thereby, but shall remain in full force and effect unless any such court holds that those provisions are not separable from all other provisions of this MOU. 5.3 Construction of Terms: This MOU is for the sole benefit of the Parties and shall not be construed as granting rights to or imposing any obligations on any person other than the Parties. 40f6 F:\File Cabinet\MyFiles'Recycled Water Study - #0559\08-29-05 MOU Final.DOC 5.4 Good Faith: Each party shall use its best efforts and work wholeheartedly and in good faith for the expedited completion of the objeetives of this MOU and the satisfactory performance of its terms. 5.5 Governing Law: This MOU is made under and shall be governed by the laws of the State of California. IN WITNESS WHEREOF, the Parties have executed this Memorandum of Understanding by their duly authorized representatives as of the day and year indicated on the first page of this MOU. CITY AND COUNTY OF SAN FRANCISCO CITY OF SAN BRUNO Recommended by: RecOlllinended by: General Manager City Manager San Francisco Public Utilities Commission PUC Resolution No. By: Secretary Approved as to Form by: Approved as to Form by: Pamela Thompson City Attorney Dennis J Herrera City Attorney 50f6 F:\File Cabinet\MyFiles\Recycled Water Study - #0559\08-29-05 MOU Final.DOC CITY OF SOUTH SAN FRANCISCO Recommended by: Barry Nagel City Manager Approved as to Form by: Steve Mattas City Attorney 60f6 CALIFORNIA WATER SERVICE COMPANY Recommended by: Robert R. Guzzetta Vice President -Engineering and Water Quality By: Paul G. Ekstrom Secretary Approved as to Form by: Duane 110rris LLP Colin L. Pearce -Attorneys for California Water Service Company F:\File CabinetIMyFiles\Recycled Water Study - #0559\08-29-05 MOU Final.DOC AGENDA ITEM #4 DATE: TO: FROM: SUBJECT: October 12,2005 Honorable Mayor and City Council Philip D. White, Fire Chief A RESOLUTION AUTHORIZING ACCEPTANCE OF GRANTS FROM THE SOUTH SAN FRANCISCO FOUNDATION AND THE SAN MATEO HARLEY OWNERS GROUP AND APPROPRIATING THE FUNDS TO THE FIRE DEPARTMENT BUDGET FOR USE AS PART OF THE 2005 TOY DRIVE RECOMMENDATION It is recommended that the City Council approve a resolution accepting the donations in the amount of $2,000.00 to apply towards the annual toy drive. BACKGROUND/DISCUSSION The South San Francisco Foundation and the San Mateo Harley Owners Group have donated a combined total of$2,000.00 to the Fire Department. The money will be applied towards the annual toy drive. FUNDING Funding from the South San Francisco Foundation and the San M:ateo Harley Owners Group will be combined with other donation funds as necessary and the appropriate items will be purchased. This funding does not create any ongoing financial obligation for the City of South San Francisco. By: Ilf~ \ . ( . I" \. i '.~ i f Philip D. W~, Fire ~ ( Approe JAB-l 0/07/05 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANTS FROM THE SOUTH SAN FRANCISCO FOUNDATION AND THE SAN MATEO HARLEY OWNERS GROUP AND APPROPRIATING THE FUNDS TO THE FIRE DEPARTMENT BUDGET FOR USE AS PART OF THE 2005 TOY DRIVE WHEREAS, the South San Francisco Foundation donated $1,000 to the South San Francisco Fire Department for the 2005 Toy Drive; and WHEREAS, the San Mateo Harley Owners Group donated $1,000 to the South San Francisco Fire Department for the 2005 Toy Drive. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes acceptance of the grants and hereby appropriates the $2,000 to the South San Francisco Fire Department Budget for use in the 2005 Toy Drive. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the _ day of , 2005 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S :\Current Reso's\9-1 Ocoinmunity.partnership.res.doc 785881,1 AGENDA ITEM #6 LEGISLATIVE BUSINESS 6. Waive reading and introduce an ordinance amending SSFMC Chapter 9.04, Animal Licensing and Control No staff report at this time. Item is being re-calendared for the October 26, 2005 City Council meeting.