HomeMy WebLinkAboutMinutes 2018-11-13AMENDED MINUTES OF THE REGULAR MEETING
OF THE HOUSING AUTHORITY OF THE
CITY OF SOUTH SAN FRANCISCO, CA
HELD ON NOVEMBER 13, 2019
The Commissioners of the Housing Authority of the City of South San Francisco met at their
regular meeting at the office of the Authority at 350 C Street, South San Francisco, California at
6:00 p.m. on Tuesday, October 9, 2018.
The meeting was called to order by Chairman Murillo, followed by the Pledge of Allegiance.
Present were as follows and a quorum was declared:
PRESENT: D. VongSpillan, L. Parenti, S. Pitocchi, M. Murillo, D. Perez (arrives 6:28pm),
L. Mercado, E. Heden
ABSENT: None
Also present is Brian Linville with Tremco Roofing System.
PREVIOUS MINUTES: Commissioner Pitocchi states that "the minutes are not comprehensive
enough and not as detailed with regards to request that are made from particular commissioners
or the Board itself, with regard to carrying out an act and so what I'm going to ask is that
Barbara see that the recording and the minutes, whether there are actions or request made of
Board members such as this one, they are carried out and in the minutes.... What I'm asking,
from this meeting forward, they be more comprehensive, ail request made by individual
Commissioners, public or Board as a whole, be included in the minutes ... I made my comment
and will abstain from the vote." A motion was made by Commissioner Parenti and seconded by
Commissioner Heden that the minutes for the regular meeting, held on October 9, 2018, be
approved. Motion passed by all Board members except Commissioner Pitocchi who abstained.
PUBLIC COMMENT: None
APPROVAL OF DISBURSEMENTS: A motion was made by Commissioner Parenti and
seconded by Commissioner VongSpillan that checks #4606 through #4637 be approved. Motion
passed unanimously.
At this time, from New Business item VI.A. Tremco Roofing System was moved ahead to allow
guest Brian Linville to make a presentation to the Board from Tremco Roofing System. Mr.
Linville pointed out the differences between the metal and asphalt shingle system. Tremco gets
their supplies from around the country and uses two companies from the area for installation;
Pioneer Roofing and Larson Roofing. The installation and the manufacturing company carrying
separate warranties. Tremco Roofing System has not completed any work in the City of South
San Francisco, but has done work in San Francisco, San Mateo, Palo Alto, Foster City, Menlo
Park, San Carlos and Sunnyvale.
Commissioner Pitocchi, "There was another question about the materials ... we don't have the
biggest budget in the world..with a substantial tear off it was up to $40/sq ft." Mr. Linville,
"No, the metal would go for about $27/sq ft" Commission Pitocchi, "I'm having some technical
difficulties I can't pull my highlighted documents up, so my question is when you were up on the
roof did, because your roof system was right over this system, I don't think you can have more
than two roofs on"; Mr. Linville, "You can't by code " Commissioner Pitocchi, "So when you
were up there, would you be able to put your product on these roofs as they are?" Mr. Linville:
"Yes", Commissioner Pitocchi, "So we're not going to have a tear off cost", Mr. Linville, "No",
Commissioner Pitocchi, "If these roofs were leaking, you couldn't put it over either" Mr.
Linville, "You wouldn't want to ... you would fix the wood first, take the bad material out."
Commissioner Pitocchi, "As far as you being up there, and I really appreciate you going up there
taking a look and being able to offer that up because we certainly don't have those answers."
The recorder quit working.
The Commissioners requested references from Mr. Linville, to be provided at the next meeting.
UNFINISHED BUSINESS: V.A. Housing Authority Job Classifications: All job
classifications from the Housing Authority were provided to the Commissioners. The Board
requested job classifications from the City of South San Francisco, San Mateo County and some
Housing Authorities.
The Board requested policies of the Housing Authority be emailed for review and to have the
retention policy part of the December agenda.
Commissioner Pitocchi requested an update of abandoned vehicles around the authority for the
next meeting.
V.A. Internship: Commissoner VongSpillan spoke with Evette from the Human Resources
department of the City of South San Frrancisco about using high school and college students as
interns. The City of SSF does background checks thru Livescan, The Housing Authority will
check further into this.
NEW BUSINESS: VI.B. Civil Rights Certification: A motion was made by Commissioner
VongSpillan and seconded by Commissioner Pitocchi to approve the Civil Rights Certification,
HUD-50077CR, and authorize the Chairman to sign said form. Motion passed unanimously.
VI.C. Housing Authority Salaries and Overtime Policy: The Board went into closed session at
8:05 p.m. and came out of closed session at 8:19 p.m. The Executive Director will follow
directions from the Board regarding the Overtime section of the Personnel Policy.
CLOSED SESSION:
The Board went into closed session at 8:22 p.m. The Board came out of
closed session at 8:28 p.m., a motion was made by Commissioner Pitocchi and seconded by
Commissioner Perez to pay the invoice of McGlashan & Sarrail in the amount of $2,022.00.
Motion passed unanimously.
BUDGET SESSION: None
INFORMATION ONLY: The Executive Director reported on Tenants' Accounts Receivable
for September 2018.
COMMENTS FROM EXECUTIVE DIRECTOR/ COMMISSIONERS: The Executive Director
reported that a representative from CJ Roofing will be present at the December meeting to
discuss the need for venting on the roofs
ADJOURNMENT: With no objection, Chairman Murillo adjourned the meeting at 8:45 p.m.
Seal
Attest
Chairman
Secretary