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HomeMy WebLinkAbout2020-02-19 e-packet@6:00Wednesday, February 19, 2020 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Special City Council Special Meeting Agenda February 19, 2020Special City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, February 19, 2020, at 6:00 p.m., at City Hall, City Manager's Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call to Order. Roll Call. Agenda Review. Public Comments - comments are limited to items on the Special Meeting Agenda. ADMINISTRATIVE BUSINESS Discussion of possible relocation of the South San Francisco Farmers’ Market to the downtown area. (Sheri Boles, Community Programs Manager) 1. Discussion of City’s 2020 Anti-Litter campaign. (Leslie Arroyo, Communications Director) 2. Study Session regarding the Hillside-Sister Cities Traffic Study (Bianca Liu, Senior Engineer) 3. Presentation of San Mateo County Standardized Evacuation Zone (Matthew Samson, Deputy Fire Chief) 4. Report regarding a resolution authorizing the acceptance of $25,000 in grant funding from the County of San Mateo to support the City of South San Francisco’s Census 2020 outreach and education campaign and approving Budget Amendment 20.035. (Kathy Blandón Escobar, Census 2020 Program Manager) 5. Resolution authorizing the acceptance of $25,000 in grant funding from the County of San Mateo to support the South San Francisco Census 2020 outreach and education campaign and approving Budget Amendment 20.035. 5a. CLOSED SESSION Conference with Legal Counsel - Existing Litigation (Government Code Section 54956.9(d)(1)) Name of Case: Kashiwa Fudosan America, Inc. v. City of South San Francisco San Mateo County Superior Court Case Number: 18-CIV-01728 6. Page 2 City of South San Francisco Printed on 5/5/2020 February 19, 2020Special City Council Special Meeting Agenda Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code section 54956.9(d)(2)) Significant Exposure to Litigation: One Potential Case (Sky Woodruff, City Attorney and Christina Fernandez, Assistant to the City Manager) 7. Adjournment. Page 3 City of South San Francisco Printed on 5/5/2020 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-03 Agenda Date:2/19/2020 Version:1 Item #:1. Discussion of possible relocation of the South San Francisco Farmers’Market to the downtown area.(Sheri Boles, Community Programs Manager) RECOMMENDATION Staff recommends that the City Council consider the relocation of the South San Francisco Farmers’Market from the back parking lot of the Joseph A.Fernekes Building at Orange Memorial Park to the downtown area, City Hall back parking lot,as a one-year pilot program,operating from 9 a.m.to 1 p.m.,on Saturday,May 2, and running 26 consecutive Saturdays, ending on Saturday, October 24, 2020. BACKGROUND/DISCUSSION Since 2009 to present the South San Francisco Farmers’Market (Farmers’Market)operates annually in the back parking lot of the Joseph A.Fernekes Building at Orange Memorial Park on 26 consecutive Saturdays from 10 a.m.to 2 p.m.beginning the first week in May to the last week in October.It is managed by a contractor,Pacific Coast Farmers’Market Association (PCFMA),under the auspices of the City Manager’s Office. To stimulate attendance,in 2010 it was moved to the South San Francisco BART Station;however,due to lower attendance,in 2011 it returned to Orange Memorial Park.Attendance at the Farmers’Market remains steady but stagnant at approximately 150 visitors weekly with about 12 vendors participating.In an effort to boost the vibrancy of the Farmers’Market and increase foot traffic,staff featured weekly special events, including a Bike Rodeo and Electric Vehicle Showcase;promotions,including a free tastings booth and giveaways;as well as guest booths,including City departments and non-profit organizations.However,despite these added features, attendance remains lackluster. OUTREACH Farmers’ Market Visitors and Vendors In 2019 staff visited the Farmers’Market regularly to informally poll both visitors and vendors,asking for their feedback about the current location and the possibility of relocating it to the downtown area.Following are the results: Visitors - Current Location ·Convenient for residents who live in the area ·Accessible to drivers due to ample and free parking ·Too small; needs more vendors ·Needs more food and beverage options ·Suggests having food trucks City of South San Francisco Printed on 2/14/2020Page 1 of 3 powered by Legistar™ File #:20-03 Agenda Date:2/19/2020 Version:1 Item #:1. Visitors - New Location in Downtown Area ·Supports the move as current location is becoming stale ·Favors the relocation due to access to food and beverages ·Concerns about parking Vendors - Current Location ·Sorely needs a change ·Don’t like their current location Vendors - New Location in Downtown Area ·Eagerly anticipating a relocation, especially if it draws more visitors ·Supports it and plan to continue to participate Downtown Merchants Staff conducted an intensive outreach campaign to downtown area businesses by first emailing them and following up with a personal visit.Staff visited 169 businesses in the downtown area.Out of the 169 businesses,only two merchants expressed disfavor with the proposed relocation of the Farmers’Market due to limited to no parking. Community At Large An article in the City newsletter about the proposed relocation of the Farmers’Market to the downtown area is planned for March,2020.Additionally,flyers announcing the proposed relocation are scheduled for release now through the duration of the Farmers’Market season,distributed Citywide at public-facing counters, information kiosks,high pedestrian-trafficked public venues,Homeowner Associations,neighborhood groups, and service clubs/non-profit organizations.Regular postings to the City’s social media channels,including Facebook, Twitter, and NextDoor, are also planned in addition to a direct mailer to residents. TOP THREE OPTIONS Staff worked with City departments,including Economic and Community Development,Police Department, Fire Department,and Public Works;a City consultant,Pacific Coast Farmers’Market;and the South San Francisco Chamber of Commerce on several prospective locations in the downtown area;based on discussions, research,and analysis keeping into consideration accessibility,traffic patterns,public transportation,and parking options, the choices were narrowed to three locations: ·Option A: City Hall Back Parking Lot o Parking area off of Miller Avenue between Maple and Walnut Avenues ·Option B: Maple Avenue #1 o On Maple Avenue between Grand Avenue and 3rd Lane ·Option C: Maple Avenue #2 o On Maple Avenue between Grand Avenue and 4th Lane Based on meetings with the above stakeholders,as well as feedback from downtown merchants,the back parking lot of City Hall off of Miller Avenue between Maple and Walnut Avenues is deemed the most feasible City of South San Francisco Printed on 2/14/2020Page 2 of 3 powered by Legistar™ File #:20-03 Agenda Date:2/19/2020 Version:1 Item #:1. parking lot of City Hall off of Miller Avenue between Maple and Walnut Avenues is deemed the most feasible based on the following: ·Contained area is safer for visitors and merchants ·Involves no street closures o Option B:Closure of Maple will require Police Department escort for residents who live in the multi-dwelling complexes;it will also impact three businesses (South City Suds,Razors & Scissors Salon, and Iris Flowers & Gift Shop) o Option C:Closure of Maple will require the closure of 4th Lane as it’s a one-way street;it will require Police Department escort of vehicles to reverse back on 4th Lane ·Close to Miller Parking Garage ·Close to All Soul’s Church o On Saturdays, the church has an 8 a.m. mass, so parishioners can visit the market following it ·Close to Rotary Plaza Residents/built-in audience ·Close to Pinefino Residents/built-in audience ·Close to Old Historic Downtown Area /built-in audience ·No close supermarket that carries fresh, seasonal, and organic produce The Chamber of Commerce fully supports this location. FISCAL IMPACT To be determined based on Council direction. RELATIONSHIP TO STRATEGIC PLAN The proposed relocation of the South San Francisco Farmers’Market to the downtown area aligns with the City’s strategic priority of maintaining a Quality of Life for residents,businesses,and visitors as well as Economic Vitality by bolstering foot traffic to the downtown area. CONCLUSION Staff seeks City Council’s direction on the proposed relocation of the South San Francisco Farmers’Market to the downtown area. City of South San Francisco Printed on 2/14/2020Page 3 of 3 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-21 Agenda Date:2/19/2020 Version:1 Item #:2. Discussion of City’s 2020 Anti-Litter campaign.(Leslie Arroyo, Communications Director) RECOMMENDATION Staff recommends that the City Council receive an update on the City of South San Francisco’s 2020 Anti- Litter campaign and provide further direction on proposed initiatives. BACKGROUND/DISCUSSION The City of South San Francisco is a wonderful community to live,work,learn,and play,or just visit.We have so much to be proud of,but like many communities across America,litter is found along our city streets and local waterways.Litter became a huge issue a decade ago after two million gallons of trash were found bobbing in Bay Area waterways,about half of it plastic grocery bags,candy wrappers,lids,straws and chip bags.A crackdown was necessary,conservationists said,because the waste leaches toxins into the water and winds up in the ocean,where the plastic breaks down into tiny pieces that are ingested by marine mammals,fish and birds.In a February 14,2019 San Francisco Chronicle article titled “Caltrans ordered to clean up the roadways or face up to $25,000-a-day fines,”it states that Caltrans has committed $400 million toward trash control and maintenance between now and 2026.That includes $33 million on cost-sharing deals with five cities to build collections systems and clean up homeless encampments near highways.However,Caltrans has stated it doesn’t know how it will pay for everything it was ordered to clean up.According to Keep America Beautiful, one of the bad aspects of litter is that it encourages more people to litter.Researchers observed that if people see garbage scattered around public or commercial areas,they tend to drop their litter on the ground nearby. This is why it is imperative that the City of South San Francisco mount an aggressive anti-litter campaign and provide more ways for people to dispose of their trash. What the City of South San Francisco Currently Does The City of South San Francisco has always worked to keep the City clean primarily through the efforts of the Parks and Recreation and Public Works Departments. The Parks and Recreation Department currently employs a skilled and highly trained maintenance staff to care for nearly 300 acres of park land,city right-of-way,landscaped streetscape,and open space areas,more than 15,000 city owned trees,and 500,000 square feet of public facilities.The Parks Division is currently budgeted 29.62 full-time equivalent staff positions,while the Facilities Maintenance Division is budgeted 17.46 full-time equivalent positions,spread between day,evening,and weekend shifts.There currently are some vacant positions pending recruitment.The Department relies on contractor support for some of these activities, including minor capital projects,specialized preventative maintenance services and repairs,and semi-skilled landscaped maintenance services to supplement City staff in certain right-of-way areas and in the Common Greens neighborhoods. The Public Works Department is comprised of 93 fulltime employees,37 in the Operations and Maintenance division.These individuals maintain the city’s roads,sidewalks,traffic signals,streetlights,vehicles,sewers, storm drains,and parking meters.In addition,they clean up illegal dumping,clear transient encampments, abate graffiti,sweep every city street every week,and enforce the City’s municipal codes,and community City of South San Francisco Printed on 2/14/2020Page 1 of 7 powered by Legistar™ File #:20-21 Agenda Date:2/19/2020 Version:1 Item #:2. abate graffiti,sweep every city street every week,and enforce the City’s municipal codes,and community preservation standards. Of the more than 6,000 requests for service received by the Public Works Operation and Maintenance division in 2019, nearly half were requests to clean up illegal activities (graffiti, dumping, shopping carts). City staff recognizes there is always more to do to combat this ever-growing issue.The City must take a zero- tolerance approach when it comes to littering,illegal dumping,smoking downtown,and abandoned vehicles.In the past,the City has provided warnings to residents and visitors who are caught violating our ordinances, however, moving forward, we will not tolerate people who disrespect our City and violate our ordinances. 2020 Anti-Litter Campaign Elements The City has established a “Clean Team”and adopted the slogan “This is Your City.Keep it Clean South San Francisco.”Below summarizes additional efforts City staff recommend in 2020 to combat the litter,illegal dumping, and graffiti. ·Cleanup Blitz 2020 Kick-off On Saturday,March 21,2020,Staff proposes a “kick-off”event in the downtown core area surrounding Grand Avenue between Airport Boulevard and Spruce Avenue from 9:00 a.m.to Noon.This Cleanup Blitz will consist of multiple City Departments,and community volunteer groups.Activities will focus on cleanup activities and improving downtown amenities.Public Works will focus on sign replacement, curb painting,and graffiti removal.The Parks division will focus on tree well maintenance,plant strip improvements,and breezeway painting.The Mayor will kick-off the event from the steps of City Hall among IPP volunteers (although not a formal IPP event),service groups,Gatepath,high school students, etc. ·Community Ambassadors Program - “Trashbusters” Keeping a City clean involves the cooperation and commitment of the community-at-large, where Homeowner Associations, neighborhood groups, service clubs, non-profit organizations, faith-based organizations, and school groups take pride in their community - their City. This is the concept of the Community Ambassadors program, where volunteers representing the community gather monthly and become “Trashbusters,” by Adopting a Neighborhood or Block. Under the Community Ambassadors program, each month and/or quarter the volunteer Trashbusters will focus on up to 10 key neighborhoods/areas in the City designated as prospective Adopt-a-Block opportunities by the City’s internal Clean Team. ·Business Ambassadors Several cities nationwide have implemented Adopt a Block programs that allow businesses and residents to volunteer and “adopt”an area that they commit to keeping litter free for a period of two years.Implementing a Business Ambassador program keeps the City of South San Francisco litter free and volunteers improve the appearance,property values,and attractiveness of the City.The program also reduces environmental pollution and prevents crime associated with blighted communities. Volunteering businesses help keep their adopted blocks clean by removing litter,and reporting graffiti, weed control,and blight issues.Under the Adopt-A-Block Business Ambassador program,businesses will commit to keeping their adopted block litter free for a period of a minimum of two years with the City of South San Francisco Printed on 2/14/2020Page 2 of 7 powered by Legistar™ File #:20-21 Agenda Date:2/19/2020 Version:1 Item #:2. will commit to keeping their adopted block litter free for a period of a minimum of two years with the ability to renew.Businesses commit to cleaning up their block at least four times per year,and more often if needed.Businesses may choose to clean up their adopted block themselves or contract the work out with a maintenance services company.If a business decides to clean up their block on their own,the City’s maintenance service team will provide basic supplies such as gloves,vests,bags,and grabbers. The City’s maintenance service team will also come out to an agreed upon location to pick up the litter collected. After two successful clean-ups, the City of South San Francisco will put an adopt-a-block sign on the adopted area to advertise the efforts of the sponsoring business, providing recognition of the businesses commitment to keeping South San Francisco clean. ·Downtown Façade Grant Program The City is developing a new Downtown Façade Grant Program.If approved by Council,the program would launch in July 2020. Under the program,Downtown merchants located in the program area (indicated in blue on the inset map)would be eligible to apply for a matching grant to reimburse them for facade improvements. Qualifying improvements include:windows,awnings,signage,ADA improvements,fascia repair,and other similar work.Cleaning and maintenance would not qualify.To receive a grant,merchants must first fill out an application form,which requires property owner approval,a scope of work,and other information.City staff would review the application and work with the merchant prior to the façade work being done -and design assistance will be available,if needed.Once the grant is approved,the merchant would be free to complete the approved scope of work,and the grant would be paid in the form of a partial reimbursement for the work,upon proof of payment to the contractors.In previous years,the City has awarded grants for several successful Downtown façade projects,including:Ben Tre, Luminous Day Spa, Café 382, Bitters & Bottles, and the shops at 415 Grand. ·Scavengers Vouchers This program would be available to all residents,but it would target residents who do not own their property.Currently,Scavengers provides two free pickups to residents of single-family dwellings,but will not do pickups at apartment buildings.Under the City of South San Francisco voucher program, residents (must show proof of residency)can go to the Public Works department and obtain a voucher, City of South San Francisco Printed on 2/14/2020Page 3 of 7 powered by Legistar™ File #:20-21 Agenda Date:2/19/2020 Version:1 Item #:2. residents (must show proof of residency)can go to the Public Works department and obtain a voucher, not to exceed three/year,for a Scavengers drop off.The vouchers are good for one truck load.Vouchers are not transferable. ·Big Belly Trash/Recycle Units Public Works has ordered and will install 10 Trash/Recycling units along Grand Avenue. These units are compacting, solar-powered, sensor-equipped waste and recycling stations that communicate real-time status to collection crews; eliminating unnecessary manual inspections, increasing efficiency, and allowing staff to address additional maintenance issues. Based upon information gathered from the first 10 installations, Public Works will install an additional 10 units throughout the City. ·Updated Illegal Dumping Ordinance In 2019,City Council approved an amendment to the Illegal Dumping ordinance.Changes include increased fines,and place the responsibility for cleaning up of dumping on the property owner.The updated ordinance also makes the owners of Multi-Unit dwellings responsible for illegal dumping stemming from their property,regardless of where the dumping occurs.Public Works staff is updating the current illegal dumping signs with the $1,000 minimum fine amount. ·Shopping Cart Ordinance - Update Pending Public Works Code Enforcement is currently working with the City Attorney’s office to update the City’s Shopping Cart ordinance.The updated ordinance,which will be brought to City Council for approval,will require storeowners to provide a shopping cart business plan with additional steps to prevent shopping cart removal from their property.Measures required may include wheel locks, physical barriers such as bollards,or a security guard.Businesses failing to comply with the new ordinance will face increased penalties. In addition,the City will contract with a cart retrieval service and will invoice business for carts retrieved.Continued collection of carts from a specific business may lead to revocation of their plan and require submission and approval of a new plan. ·Graffiti Ordinance - Update Pending Public Works is also working with the City Attorney’s office to amend the current Graffiti Abatement ordinance.The current ordinance requires a property owner to abate graffiti on their property within 48- hours. However, if the property owner does not, then the City will abate the graffiti at no cost. The updated ordinance will require the property owner to keep their property free of graffiti and will impose administrative fees and penalties should the City be required to remove or paint over the graffiti. City staff will continue to immediately remove offensive or gang-related graffiti.Under the proposed ordinance,property owners will be required to repaint any areas covered by City forces with the primary color of the structure. ·Caltrans Staff recently updated the existing Delegated Maintenance Agreement (DMA)for City performed services on Caltrans Properties.The update increases the compensation for current work performed by City forces on Caltrans properties.The work consists of street sweeping,cleanup,and signal City of South San Francisco Printed on 2/14/2020Page 4 of 7 powered by Legistar™ File #:20-21 Agenda Date:2/19/2020 Version:1 Item #:2. maintenance primarily along El Camino Real and Airport Boulevard. City staff is currently in discussions with Caltrans to expand current maintenance agreements to allow city staff or city contractors the ability to clean up additional areas outside of those areas reserved for “Exclusive Freeway Use.”“Exclusive Freeway Use”describes active areas including on-ramps,off- ramps,and freeway shoulders.These areas require an encroachment permit and traffic control plan for entry,and are not eligible under a maintenance agreement.Obtaining an encroachment usually takes 3-6 weeks for approval once an application is submitted.A separate encroachment permit application and traffic control plan is required for each entry into areas reserved for “Exclusive Freeway Use.” ·Staff Augmentation Public Works is preparing to release a Request for Qualifications (RFQ)in order to solicit proposals for on-call maintenance services.These services can be in any number of disciplines,including graffiti abatement,illegal dumping cleanup,traffic signal,and streetlight pole painting,curb painting,street striping,weed abatement,transient encampment cleanup,and concrete and asphalt repair.Staff will bring the agreements authorizing contract authority to City Council for approval at a later meeting. ·El Camino Real landscape improvements As part of the larger Clean City initiative,Parks Maintenance staff continues to work with Public Works/Engineering staff to support the landscape improvements along El Camino Real,including the Grand Boulevard Initiative,and rehabilitation of the medians from Spruce Avenue heading north toward Chestnut Avenue.In the short term,staff will work with Caltrans to secure an encroachment permit and maintenance agreement to replace the existing median fence fabric on El Camino Real,between Country Club Drive and Orange Avenue,with a more aesthetically pleasing black vinyl clad option. This fence has historically been maintained by Caltrans,yet due to many years of neglect,it has fallen into disrepair.Long term provisions to replace the fence entirely are included in the larger median renovation project. ·Enhanced maintenance services in high visibility areas In addition to ongoing maintenance activities described above,Parks Maintenance staff has proposed to increase the existing landscape maintenance services contract budget authority to enhance maintenance of streetscaping,right-of-way,particularly in high visibility arterial streets,such as Sister Cities Boulevard,Airport Boulevard,El Camino Boulevard,Junipero Serra Boulevard,Hickey Boulevard, Chestnut Avenue,Poletti Way adjacent to the new Caltrain Station,and Gull Drive in addition to an expanded scope of work on Centennial Way Trail.All of these areas are identified as “hot spots”for litter abatement and improved landscape maintenance work.Increasing maintenance in these areas will have an immediate positive impact in the aesthetics of these highly utilized thoroughfares. Enforcement In addition to a Zero Tolerance approach, the South San Francisco Police Department will focus on areas prone to illegal dumping, as well as expand current programs to engage our youth in clean up efforts. ·Installation of surveillance cameras:Based on 2019 reported illegal dumping incidents from EngageSSF, staff is recommending placing ten surveillance cameras in the top five high dumping areas City of South San Francisco Printed on 2/14/2020Page 5 of 7 powered by Legistar™ File #:20-21 Agenda Date:2/19/2020 Version:1 Item #:2. in South San Francisco to combat or deter violators. These areas are Susie Way, Randolph Ave, Gardiner Ave, 3rd Avenue, and 4th Ave. The City will install cameras on City light poles and will use solar panels and cellular connectivity to send video back to City storage where staff can review. In addition, the police department can use the cameras for other illegal activities in the areas. ·Special services: Initiating “special services” throughout the City while police personnel are on duty and conducting their regular duties. Officers and personnel will look for areas that require cleanup and initiate incidents that will be forwarded to the proper city department for cleanup. In addition, police will conduct extra patrol in the middle of the night in areas that are prone to illegal dumping. ·Project NEAT involvement: The Police Department will evaluate cases involving juvenile suspects that could be resolved by the juveniles completing the Project NEAT (Neighborhood Enhancement Action Team) program as an alternate to criminal prosecution. The juveniles will sign an agreement with their parent/guardian and agree to participate in eight hours of community service for each violation they commit. The community service will include the cleanup of areas around the City that are identified by the Public Works department. ·Summer Youth Work Program expansion: The Summer Youth Work Program is a program that was implemented in the mid 1990’s, and has been managed through the police department since its inception. The current program is comprised of six youth workers and one adult program manager. The current program runs seven weeks and begins one week after school breaks for summer, and ends one week before the students return to school for the following school year. The focus of the program is to clean up areas around the city that are identified by the Department of Public Works, which are in need of weed abatement, litter pickup, painting over graffiti, etc. The workers are sought out through our local high schools and youth groups, and they are each paid the minimum wage for the hours they work. The police department proposes an expansion to the existing program by increasing the amount of workers to 12, and adding an additional manager to create a second team. Additional funding would be requested for FY21 to support this expansion. Outreach City staff will aggressively promote the efforts of City staff cleanup efforts through articles in the citywide newsletter, and on social media (Facebook, Twitter, NextDoor, and YouTube). In addition, citywide postcards will be mailed to residents promoting the Cleanup Events (Spring Cleanup Day: April 18; Fall Cleanup Day: September 19). Additional outreach includes: ·“Did You Know” PSA campaign on Anti-Litter in South San Francisco. Once a month, we will advertise various facts/videos on anti-litter tactics in an effort to raise the awareness of Keeping South San Francisco clean. City of South San Francisco Printed on 2/14/2020Page 6 of 7 powered by Legistar™ File #:20-21 Agenda Date:2/19/2020 Version:1 Item #:2. ·“How Long Does Litter Last” educational campaign posted on Breezeway banners, poster boards in the Municipal Services Building, Main and Grand Avenue Libraries. ·Profile our “Trashbusters” in the citywide newsletter - every quarter, residents will be introduced to a group of volunteers and learn more about their efforts in keeping the City clean. Anticipated Cost: Item Cost Increased enforcement of Community Preservation Standards $25,000 Painting & preservation of Downtown historic light poles, traffic signals, controller cabinet, bike racks, and other street furnishings $100,000 Delivery, installation, and monthly leasing for 20 Big Belly Trash/Recycle units $40,000 On call staff augmentation for additional maintenance services $150,000 Enhanced right-of-way and streetscape maintenance $30,000 (10) Surveillance cameras for equipment, licenses and installation $80,000 TOTAL APPROVED MID-YEAR REQUESTS $425,000 FISCAL IMPACT The total budget for the City led efforts is $425,000,as detailed above.If Council approves this effort,it can be funded from the FY2019-2020 General Fund surplus as recognized through the mid-year budget process.Staff will be presenting the FY2019-2020 mid-year results to Council next week.Staff will submit separate Council action requests to fund the City’s 2020 Anti-Litter effort for FY2020-2021 estimated to be approximately $730,000, pending direction from City Council. RELATIONSHIP TO STRATEGIC PLAN The City’s 2020 Anti-Litter campaign aligns with the City’s strategic priority of maintaining a Quality of Life for residents, businesses, and visitors. CONCLUSION Staff seeks City Council’s direction on the City’s 2020 Anti-Litter campaign. City of South San Francisco Printed on 2/14/2020Page 7 of 7 powered by Legistar™ 1 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office 2 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Overview •New Programs •Enhanced Maintenance •Addressing Ongoing Issues •Enforcement •Community Outreach •Budget •Timeline 3 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Zero tolerance approach Littering Dumping Smoking downtown Abandoned vehicles 4 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office New Programs 5 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Downtown Clean Up Blitz Kick-Off Saturday, March 21 •Multi-Departmental •Public Works •Sign Replacement •Curb Painting •Graffiti Removal •No Smoking Medallions •Public Outreach – Environmental Compliance •Parks Department •Tree Well Maintenance •Plant Strip Improvements •Breezeway Planting •Volunteers •Gatepath, IPP, El Camino High School students •Community & Business Ambassadors 6 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Big Belly Trash/Recycling Units 7 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Big Belly Trash Locations •First 10 Locations March/April 2020 •Funding request for additional 10 in Mid-year 8 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Community Ambassadors “Trashbusters” •An opportunity for Neighborhood Groups, Service Clubs, Non-profits, Faith-based Organizations, and School Groups to Adopt-a-Street or Block in order to help keep their City clean •Focusing each month on up to 10 key areas in the City designated as prospective Spruce-up-a-Spot or Adopt-a-Street opportunities by the City’s internal Clean Team •Recognized in the City newsletter and an annual Appreciation Luncheon for serving as a Community Ambassador 9 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Community Ambassadors (Cont’d) “Trashbusters” •Staff meets with ambassadors to identify neighborhood concerns/priorities •Concerns addressed during quarterly focus efforts 10 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Business Ambassadors “Trashbusters” •An opportunity for local businesses to Adopt-a-Block in order to keep their City block clean and litter free. •Businesses may volunteer or hire a contractor to keep their block clean by removing litter and reporting graffiti, weed control, and blight issues. •Businesses would be required to adopt the block for a minimum of two years with the ability to renew. •After two successful cleanups, the City will put an Adopt-A-Block sign on the adopted area letting everyone know which business is responsible for a clean and litter free area! 11 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Downtown Façade Program •Matching grants for Downtown merchants that want to improve their storefronts •Qualifying work includes: •Windows •Awnings •Exterior lighting •Fascia repairs, etc. •Program set to launch July 2020 12 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office •Increase the amount of workers that participate in the Summer Youth Work Program. •Currently the program is designed for 6 workers and 1 manager •Increase the program to 12 workers and 2 managers •24 hours per week for 8 weeks (the current program is 7 weeks) •A second vehicle and portable / towable restroom would be needed •Target the local High Schools and youth groups to locate the workers •Clean up efforts would focus on litter / trash pickup, shrubbery trimming, graffiti clean up, etc. in areas identified by Public Works Summer Youth Work Program 13 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Clean Up Priority Areas 14 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Clean Up Priority Areas •Old Town •Linden Avenue •Grand Avenue, including Breezeways •Sunshine Gardens •Susie Way •Peck’s Lot •Lindenville •Orange Park •Centennial Way Trail •Bay Trail •Jack Drago Park 15 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office SSF Scavengers Voucher Program •Unwanted waste can be taken directly to Scavengers on an as-needed basis •Vouchers are available for South San Francisco residents and can be obtained through the Public Works office •Vouchers are not intended for businesses/and non transferable •Limit one voucher per South San Francisco resident per month, not to exceed three per year 16 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Enhanced Maintenance 17 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Median and Fence Work - ECR •Coordination with Engineering on CIPs for re- landscaping El Camino Real, and complete design for replacement ECR median fence •El Camino Real Fence Repairs and Replacement •Replace fence fabric with 4’ black vinyl clad 18 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office High-Traffic Area Focus •Litter pickup and landscaping 19 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Quarterly Focus by Region •Each quarter in 2020, Public Works will put a special emphasis on a designated area of the City •Refresh Crosswalks •Refresh/replace street name and traffic signs •Conduct curb painting 20 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Staff Augmentation •Solicit proposals for on-call staff augmentation for maintenance services •Graffiti Abatement •Illegal Dumping Removal •Road Striping •Curb Painting •Traffic Signal and Street Light Pole Painting •Transient Encampment Mitigation •Weed Abatement •Painting & preservation of Downtown historic light poles •Proactive enforcement of Community Preservation Standards •Additional contract for code enforcement officer 21 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Caltrans •Updated existing Delegated Maintenance Agreement (DMA) for City performed services on Caltrans Properties •Updates compensation from 1990 DMA •Street sweeping •Signal Maintenance •In discussion to expand current maintenance agreements to allow city staff/contractor ability to maintain areas outside of areas reserved for “Exclusive Freeway Use” •Primarily landscaped areas •Trash / litter removal 22 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office •Encroachment permit required (each time) to enter and clean up areas considered for “Exclusive Freeway Use” •Three - six week process to obtain permit •Separate permit required if work performed by contractor •On Ramps / Off Ramps •Shoulders •Northbound 101 @ Grand/Airport •Parks and Rec / Public Works joint effort •Improve landscaping to prevent litter accumulation •Remove Trees •Fill tree wells and cover to match existing treatments On and Off Ramps: Caltrans 23 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Combating Illegal Dumping 2019 Top 10 Illegal Dumping Areas 24 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Combating Illegal Dumping •Install additional surveillance cameras •New ordinance to increase Illegal Dumping Fines •Current Signs to be replaced with update SSFMC and fine amount •$1,000 minimum fine •Letter from Code Enforcement to all Multi-Unit Dwelling owners •Property Owner is responsible for removing illegal dumping on their property or tenants •Follow up by Code Enforcement •Increase patrols in designated dumping areas identified by the current mapping system 25 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Top 5 Camera Locations 4th Lane 3rd Lane Susie Way Randolph Ave Gardiner Ave 26 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Solar Panel / LTE Surveillance Cameras 27 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Enforcement 28 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Shopping Carts •Coordination with City Attorney’s Office for Ordinance update •Shopping Cart Ordinance -Requires store owners to prevent cart removal from property •Wheel locks •Physical prevention (bollards, etc.) •Security Guard •Increased penalties for non-compliance •City will contract with Cart Retrieval Service •Businesses will be invoiced directly for carts retrieved •Continued collection may lead to revocation of business’s plan and require submission of a new plan 29 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Graffiti •Graffiti Ordinance – Require property to owner to keep property free and clear of graffiti •City will immediately cover gang related or offensive graffiti without charge •Administrative charge for time and materials if City Staff is required to abate •Property owner required to repaint with primary color of structure 30 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Police Enforcement •Initiate “special services” that are identified by patrol personnel. •Track self initiated incidents, locations, and type of service required. •Increase daily foot patrols in the downtown corridor on all shifts. •Track the number of officers and time spent during each shift. •Re-evaluate cases that could potentially be resolved by enrolling offenders in the Project NEAT program. •Project NEAT obtains 8 hours of community service in SSF by each offender that signs an agreement in lieu of criminal prosecution. 31 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Outreach •Community Clean Up Events/postcards (March, Spring, Fall) •“How Long Does Litter Last” educational campaign on Breezeway banners, poster boards in MSB, Main and Grand Library •Engage “Trashbusters” and encourage additional residents to sign up •Articles in City Newsletters featuring ambassadors, city employees, and the various clean up efforts conducted •Once a month, do a “Did You Know” PSA campaign on Anti-Litter on social media (Facebook, Twitter, and NextDoor) 32 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Mid-Year Budget Item Cost Increased enforcement of Community Preservation Standards $25,000 Painting & preservation of Downtown historic light poles, traffic signals, controller cabinet, bike racks, and other street furnishings $100,000 Delivery, installation, and monthly leasing for 20 Big Belly Trash/Recycle units $40,000 On call staff augmentation for additional maintenance services $150,000 Enhanced Right of Way and Streetscape Maintenance $30,000 (10) Surveillance Cameras for Equipment, licenses & installation $80,000 TOTAL MID -YEAR REQUESTS $425,000 33 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office FY21 Proposed Budget Item Cost Summer Youth Work Program $30,000 Additional contractor for code enforcement services $75,000 Ongoing contract with Big Belly (annual cost) $60,000 On call staff augmentation for additional maintenance services (annually) $300,000 Community/Business Ambassador program $5,000 Scavengers Voucher Program $5,000 Ongoing maintenance of new El Camino fence $5,000 El Camino Fence Repairs or Replacement $150,000 NB101 on ramp improvements TBD Enhanced Right of Way and Streetscape Maintenance $100,000 Additional FY21 Requests $730,000 34 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office High-Level Timeline •Immediate (Q1) •Clean Up Blitz •Big Belly Trash/Recycling Units •Community/Business Ambassadors (“Trashbusters”) •Continue Design for ECR Landscape and Fence •Increased police enforcement •Shopping Cart/Graffiti Ordinance updates •Short term (Q2, Q3) •Scavengers voucher program •Summer Youth Program volunteers •Quarterly Focus Area Maintenance •Enhanced streetscape maintenance/high-traffic areas •Complete Installation of Surveillance Cameras •Additional code enforcement officer •Northbound 101 @ Grand/Airport landscaping design •Long term (Q4 and beyond) •Caltrans maintenance of properties •ECR Fence Replacement 35 CITY OF SOUTH SAN FRANCISCO| City Manager’s Office Discussion City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-62 Agenda Date:2/19/2020 Version:1 Item #:3. Study Session regarding the Hillside-Sister Cities Traffic Study (Bianca Liu, Senior Engineer) RECOMMENDATION Staff recommends that the City Council receive an update on the Sunshine Gardens and Paradise Valley/Pecks Lot Traffic Improvements. BACKGROUND/DISCUSSION As part of the City’s continuing efforts to engage residents and solicit community feedback,the City facilitated a series of community meetings,which included multiple meetings for the Sunshine Gardens and Paradise Valley and Pecks lot neighborhoods.City staff also participated in neighborhood “ride-alongs”to observe and discuss the concerns of the residents.Staff utilized the feedback received,combined with historical traffic data, to study the neighborhoods and identify opportunities to address resident concerns and improve safety while maintaining efficiency along commute corridors. Below is an overview of concerns and proposals by neighborhood.Specific information regarding individual studies and proposals is included in following pages of the staff report. Sunshine Gardens Neighborhood Concerns ۰ Pedestrian Bicycle Safety around Sunshine Gardens Elementary School ۰ Speeding Vehicles on Hillside Boulevard and Holly Avenue ۰ Vehicle safety entering and exiting the neighborhood from Hillside Boulevard Sunshine Gardens Studies and Projects ۰ Hillside Blvd Traffic Study - Evaluates modifying the roadway lane configuration to improve vehicular and bicycle safety, and installation of a traffic signal at the Hillside Boulevard and Lincoln Street intersection to improve safety and efficiency. ۰ Sunshine Gardens Safety and Connectivity Project - Provides traffic and pedestrian safety improvements.Currently under construction ۰ Holly Avenue Traffic Calming - Installation of speed cushions to reduce vehicle speeds. Paradise Valley/Pecks Lot Neighborhood Concerns ۰ Cut-through traffic ۰ Speeding vehicles ۰ Bottleneck created by the three-way STOP at the Hillside Boulevard and Lincoln Street intersection Paradise Valley/Pecks Lot Studies and Projects ۰ Hillside Blvd Traffic Study - Evaluates modifying the roadway lane configuration to improve vehicular and bicycle safety, and installation of a traffic signal at the Hillside Boulevard and Lincoln Street intersection to improve safety and efficiency. ۰ Paradise Valley/Pecks Lot Traffic Calming - Improvements to improve traffic and pedestrian safety City of South San Francisco Printed on 2/14/2020Page 1 of 4 powered by Legistar™ File #:20-62 Agenda Date:2/19/2020 Version:1 Item #:3. Hillside Traffic Study The existing intersection at Hillside Boulevard and Lincoln Street is the only non-signalized intersection within the Hillside Boulevard-Sister Cities corridor.City staff investigated the feasibility of installing a roundabout and the feasibility of a traffic signal and determined that the installation of a roundabout was infeasible at this location due to existing right-of-way constraints.The City continued to evaluate the traffic signal alternative in the Hillside Boulevard Traffic Study. The Hillside Boulevard Traffic Study proposes to improve safety for automobiles and bicycles along Hillside Boulevard from Lincoln Street to Lawndale Boulevard.Staff,along with the assistance of DKS Associates (on- call traffic consultant) evaluated existing and future traffic operations for four scenarios: 1.Existing Conditions (No Project) 2.Installation of a traffic signal at Hillside Boulevard and Lincoln Street 3.Roadway Reconfiguration - Reducing Hillside Boulevard to one lane between Lincoln Street and Lawndale Boulevard, installing a two-way center left-turn lane, and separated bike lanes in each direction on Hillside Boulevard 4.Combination of options 2 and 3 - Roadway The Hillside Traffic Study concludes that the installation of a traffic signal at Lincoln Street combined with the reduction of Hillside to one lane in each direction between Lincoln Street and Lawndale Boulevard and the installation of the center left-turn lane is the best approach to improving vehicle safety while minimizing effects to operational efficiency. Sunshine Gardens Safety and Connectivity Project The Sunshine Gardens Safety and Connectivity Improvement Project is currently under construction and will install high-visibility yellow ladder crosswalks,edge lines,bulb-outs,new Americans with Disabilities Act (ADA)curb ramps and a Class 3 shared bikeway to improve pedestrian and bicyclist safety and connectivity in the Sunshine Gardens neighborhood.The project location includes Evergreen Dr.between Baywood Avenue and Crestwood Dr.,on Crestwood Dr.between Evergreen Dr.and Holly Avenue,on Miller Avenue between Evergreen Dr.and Holly Avenue,and on Holly Avenue between Mission Rd.and Hillside Boulevard.Installing traffic calming measures at this location will encourage students to walk or bike by providing safer pedestrian and bicycle access to Sunshine Gardens Elementary School.Attachment 2 provides an illustration of the proposed improvements. Holly Ave Speed Cushions Speed cushions are proposed along Holly Avenue to reduce vehicle speeds.Attachment 3 provides an illustration of the proposed improvements. City of South San Francisco Printed on 2/14/2020Page 2 of 4 powered by Legistar™ File #:20-62 Agenda Date:2/19/2020 Version:1 Item #:3. Paradise Valley/Pecks Lot Traffic Calming Study The Paradise Valley/Pecks Lot Neighborhood Traffic Calming Study investigated neighborhood traffic concerns.Vehicles reportedly cut through the Paradise Valley and Pecks Lot neighborhoods at high speeds to avoid congestion on Airport Boulevard and Sister Cities Boulevard.The study sought to identify the extent of these problems and list specific targets for possible abatement. Staff,with the assistance of DKS Associates (on-call traffic consultant),evaluated existing traffic volumes, vehicle speeds,collision data and field observations in the Paradise Valley and Pecks Lot neighborhoods.The data collected and reviewed support community concerns regarding speeding and cut-through traffic.Hillside Boulevard is likely serving a significant number of cut-through vehicles.The study evaluated different traffic calming measures that could be utilized and proposed new enhanced pedestrian crosswalk striping,roadway striping,speed cushions,signage and speed feedback signs.Attachment 4 provides an illustration of the proposed improvements. FISCAL IMPACT The cost of all of the improvements is estimated to be approximately $2.79 million.However,we have separated the proposed improvement into two categories:prioritized proposed improvements and additional project opportunities. Below you will find a cost breakdown for the prioritized proposed improvements: Prioritized Proposed Improvements Estimated Cost 1. Road Re-Striping $360,000 2. Hillside Boulevard/Lincoln Street Traffic Signal $1,100,000 3. Speed Cushions $200,000 4. Speed Feedback Signs $40,000 5. Intersection Improvements $220,000 (Hillside/Franklin, Hillside/Drake, Hillside/Belmont and Hillside/Arden) Total Cost: $1,920,000 Below you will find a cost breakdown for the additional project opportunities to construct a sidewalk and trail connection at the Hillside Boulevard and Lincoln Street intersection: Additional Project Opportunities Estimated Cost 1. Sidewalk Connection $240,000 2. Trail Connection $630,000 Total Cost: $870,000 The proposed improvements are currently not funded,but City staff will be seeking funding as part of the FY20/21 Capital Improvement Program for the prioritized proposed improvements and will be looking for grant opportunities to help fund the additional project opportunities. RELATIONSHIP TO STRATEGIC PLAN The improvements proposed as part of the Hillside-Sister Cities Traffic Study contribute to the City’s Strategic City of South San Francisco Printed on 2/14/2020Page 3 of 4 powered by Legistar™ File #:20-62 Agenda Date:2/19/2020 Version:1 Item #:3. The improvements proposed as part of the Hillside-Sister Cities Traffic Study contribute to the City’s Strategic Plan outcome of improved quality of life by improving traffic circulation and increasing public safety. CONCLUSION Staff recommends that the City Council receive an update on the Sunshine Gardens and Paradise Valley/Pecks Lot Traffic Improvements. Attachments: 1.Hillside Boulevard Traffic Study Proposed Improvements 2.Sunshine Gardens Proposed Improvements 3.Proposed Holly Avenue Speed Cushions 4.Paradise Valley/Pecks Lot Traffic Calming Proposed Improvements City of South San Francisco Printed on 2/14/2020Page 4 of 4 powered by Legistar™ R E V I S I O N S LAWNDALE BLVD HILLSIDE BLVDMATCH L I N E SEE SH E E T S - 2HILLSIDE BOULEVARDROAD DIETS-19'2' MIN.5' MIN.BIKE LANE SECTIONMERGE SIGNEVERGREEN DR HOLLY AVE4'11'10'11'4'8'8'RIGHT LANE ENDS SIGNAttachment #1 R E V I S I O N S 16'12'9'11'7'6'4'HILLSIDE BLVDMATCH LINESEE SHEET S-1 MATCH LINESEE SHEET S-3DOLORES WA Y LUCCA DRHILLSIDE BOULEVARDROAD DIETS-212'12'12'12'5'10'6'YIELD TO BIKES SIGN R E V I S I O N S RIDGEVIEW CTLINCOLN STCHESTNUT AVE HILLSIDE BLVD16'12'12'MATCH LINESEE SHEET S-2 SEE SHEET S-4FOR INTERSECTION SIGNALIZATION PLANHILLSIDE BOULEVARDROAD DIETS-312'12'10'5'12'12'6'14'6'12'11'11'6'12'SHARE THE ROADWITH BIKES SIGNYIELD TO BIKES SIGNEND BIKE LANE SIGN12'12' R E V I S I O N S HILLSIDE BLVDLINCOLN STCONSTRUCTION NOTES:INSTALL MAST ARM POLE WITHTHROUGH MOVEMENT SIGNALSINSTALL MAST ARM POLE WITHTHROUGH AND LEFT TURN MOVEMENT SIGNALSBICYCLE WAY FINDINGSIGN TO PATHINSTALL 1B POLE WITHWESTBOUND LEFT TURN ANDEASTBOUND THROUGH MOVEMENT SIGNALSINSTALL PEDESTRIAN PUSH BUTTONEXISTING UTILITY POLEINSTALL MAST ARM POLE WITHTHROUGH MOVEMENT SIGNAL HEADSINSTALL SERVICE ENCLOSUREAND CONTROLLER CABINETTO CITY PARKAND BIKE TRAILMIN. 10 'HILLSIDE BOULEVARDROAD DIETS-4BIKE LANE SIGNMERGE SIGNEXISTING UTILITY POLERIGHT LANE ENDS SIGN12'MIN. 11'12'12'6' Sunshine Gardens Traffic Calming (Currently in Construction) 9 Legend New Shared Lane Markings New Bulb-outs New Raised Curb Islands Project Limits Attachment #2 Shared Lane Markings (Sharrows) Holly Ave Miller Ave Bulb-outs Miller Ave & Westview Dr Miller Ave & Ferndale Ave Evergreen Dr & Crestwood Dr Raised Curb Islands Holly Ave & Miller Ave Holly Ave & Crestwood Dr Crestwood Dr & Gardenside Ave Miller Ave & Gardenside Ave Sunshine Gardens Traffic Calming (Currently in Construction) GREENBACK SHARROW BULB-OUTS RAISED CURB ISLANDS Holly Ave Speed Cushions 8 N Legend Proposed Speed Cushions Street for Improvement Note: Locations shown are approximate Attachment #3 Paradise Valley/Pecks Lot Traffic Calming 14 Legend Proposed Median Striping Proposed Speed Cushion Proposed Speed Feedback Signs Intersection Improvements Attachment #4 Pedestrian Crossing Intersection of Hillside Boulevard and Franklin Avenue New Ramps at All Four Corners New High Visibility Crosswalk ADA ADA ADA ADA ADA Pedestrian Crossing Intersection of Hillside Boulevard and Drake Avenue Three New Ramps Two Additional Yield Lines for Upcoming Crosswalk ADA ADA ADA New High Visibility Crosswalk Flashing Pedestrian Crosswalk Beacon for Crosswalk ADA Pedestrian Crossing Intersection of Hillside Boulevard and Belmont Avenue Two Additional Yield Lines for Upcoming Crosswalk Three New Ramps Flashing Pedestrian Crosswalk Beacon for Crosswalk ADA ADA ADA New High Visibility Crosswalk ADA Pedestrian Crossing Intersection of Hillside Boulevard and Arden Avenue New High Visibility Crosswalk Two Additional Yield Lines for Upcoming Crosswalk City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-130 Agenda Date:2/19/2020 Version:1 Item #:4. Presentation of San Mateo County Standardized Evacuation Zone (Matthew Samson, Deputy Fire Chief) City of South San Francisco Printed on 2/14/2020Page 1 of 1 powered by Legistar™ SAN MATEO COUNTY STANDARDIZED EVACUATION ZONE PROJECT THE WILDFIRE PROBLEM •FIREFIGHTING NOT EFFECTIVE IN THE INITIAL ATTACK •MULTI-AGENCY COORDINATION AND COMMAND IS REQUIRED •WILDFIRES ARE MASS RESCUE/CASUALTY INCIDENTS •EVACUATION ORDERS REQUIRED EARLIER OVER LARGER AREAS •TRAFFIC CONGESTION COORDINATION NOW NECESSARY •VULNERABLE POPULATIONS ARE MOST AT RISK Fire Station 65 •IN JANUARY 2018 SAN MATEO COUNTY FIRE CHIEFS ASSOCIATION: •UNANIMOUSLY AGREED TO MOVE FORWARD WITH A COUNTYWIDE EVACUATION PLAN, STANDARDIZING ACROSS THE COUNTY •INITIALLY THE IDEA WAS JUST A SET OF ZONES TO BE PRINTED IN A BINDER •QUICKLY DETERMINED A REAL-TIME SOLUTION WAS POSSIBLE •SUPERVISOR HORSLEY FUNDED THE PROJECT WITH $75K OF MEASURE K FUNDS TO CREATE THE ZONES AND BUILD THE PLATFORM •ZONEHAVEN, THE FIRST REAL TIME EVACUATION MANAGEMENT COMPANY FORMED AND SIGNED AN AGREEMENT TO IMPLEMENT THE IDEA SAN MATEO COUNTY STANDARDIZED EVACUATION ZONE PROJECT THE EVACUATION PROJECT 911 Dispatch Mass Notification Social Media Major Emergency First Responders Websites EVACUATION ORDERS News Media THE PROCESS TAKES TIME SAN MATEO COUNTY STANDARDIZED EVACUATION ZONE PROJECT EVACUATIONS 101 911 Dispatch Mass Notifications Social Media Major Emergency First Responders Websites News Media EVACUATION ORDERS SAN MATEO COUNTY STANDARDIZED EVACUATION ZONE PROJECT WHAT IF EVERYONE SAW THE SAME MAP?Automated •HERE’S WHAT WE DID •BUILT OF 300+ ZONES •MET SEVERAL TIMES WITH ALL FIRE AND LAW AGENCIES IN THE COUNTY •BUILT TOOL THAT ALLOWS FOR LOCAL INFORMATION TO BE INPUT •COORDINATED WITH OES, PSC AND CAL FIRE •CREATED A CROSS-DISCIPLINE, INTERAGENCY EVACUATION PLATFORM FOR ALL STAKEHOLDERS TO UTILIZE SAN MATEO COUNTY STANDARDIZED EVACUATION ZONE PROJECT THE BUILDING OF THE PLATFORM SAN MATEO COUNTY STANDARDIZED EVACUATION ZONE PROJECT THE PLATFORM SAN MATEO COUNTY FIRE DEPARTMENT LOOKING FORWARD •THE NEXT STEPS •ENSURE ALL AGENCIES HAVE UPDATED ZONE INFORMATION •LINK WITH SOCIAL MEDIA ACCOUNTS •ENSURE OES HAS ZONES FOR SMC ALERTS •ROLLOUT PUBLICLY WITH A “KNOW YOUR ZONE” CAMPAIGN •ENSURE LONG-TERM SUSTAINABLE FUNDING City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-123 Agenda Date:2/19/2020 Version:1 Item #:5. Report regarding a resolution authorizing the acceptance of $25,000 in grant funding from the County of San Mateo to support the City of South San Francisco’s Census 2020 outreach and education campaign and approving Budget Amendment 20.035.(Kathy Blandón Escobar, Census 2020 Program Manager) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $25,000 in grant funding from the County of San Mateo to support the City of South San Francisco’s Census 2020 outreach and education campaign to ensure a fair,accurate,and complete count of the South San Francisco population and approving Budget Amendment 20.035. BACKGROUND/DISCUSSION On December 19,2019,South San Francisco Public Library’s Community Learning Center submitted a grant application to the County of San Mateo (SMCo)in the amount of $25,000 to support City of South San Francisco programs and outreach campaigns to bring awareness of the importance of an accurate Census 2020 count.On February 5,2020,Library staff received notice of the grant award.The City’s Census 2020 team will coordinate and conduct outreach campaigns and provide educational opportunities and census form assistance to populations identified by the U.S.Census Bureau as Hard To Count/Least Likely To Respond (HTC/LLTR), which includes individuals who are foreign-born,limited English-speaking,those who reside in renter-occupied and multi-unit structures,and non-family households,in order to gain valuable and accurate statistics for Census 2020.As part of census programming,Questionnaire Assistance Centers and Questionnaire Assistance Kiosks will be implemented at both libraries and the Community Learning Center. This funding allows staff to leverage the previous two grants from Silicon Valley Community Foundation ($10,000)and United Way Bay Area ($25,000)to add outreach community ambassadors and schedule additional presentations and events.The goal of these grant opportunities is to ensure that HTC/LLTR populations understand the importance of the census and encourage the completion of the Census 2020 form.A successful census relies on everyone’s participation and will help benefit the community by providing the basis for reapportioning congressional seats,redistricting,and distributing federal funds annually to support states, counties,and communities’vital programs -housing,education,transportation,employment,health care and public policy. FISCAL IMPACT Grant funds will be used to amend the Library Department’s current Fiscal Year (FY)2019-2020 Operating Budget via Budget Amendment 20.035. Receipt of these funds does not commit the City to ongoing funding. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this grant will contribute to the City’s Strategic Plan under Priority #6:Community Connections, City of South San Francisco Printed on 2/14/2020Page 1 of 2 powered by Legistar™ File #:20-123 Agenda Date:2/19/2020 Version:1 Item #:5. by developing an outreach plan for Census 2020. CONCLUSION Receipt of these funds will enable the City to engage Hard to Count/Least Likely to Respond populations through the Census 2020 project.It is recommended that the City Council accept $25,000 in grant funding to support the City of South San Francisco’s Census 2020 outreach and education campaign and approve Budget Amendment 20.035. City of South San Francisco Printed on 2/14/2020Page 2 of 2 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-124 Agenda Date:2/19/2020 Version:1 Item #:5a. Resolution authorizing the acceptance of $25,000 in grant funding from the County of San Mateo to support the South San Francisco Census 2020 outreach and education campaign and approving Budget Amendment 20.035. WHEREAS,the County of San Mateo has awarded the Library Department’s Community Learning Center $25,000 in grant funding to support outreach and campaigns and programs for Census 2020; and WHEREAS,funding from the County of San Mateo will help fund hiring of community members as Census 2020 ambassadors in order to provide educational opportunities and census form assistance to populations identified by the U.S. Census Bureau as Hard To Count/Least Likely To Respond; and WHEREAS,an accurate census will help benefit the community by providing the basis for reapportioning congressional seats,redistricting,and distributing federal funds annually to support states,counties and communities’vital programs -housing,education,transportation,employment,health care and public policy; and WHEREAS,staff recommends the acceptance of the grant funding in the amount of $25,000 from the County of San Mateo to support Census 2020 outreach and programming; and WHEREAS,the grant funds will be used to amend Fiscal Year (FY)2019-2020 Operating Budget of the Library Department via Budget Amendment 20.035. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept $25,000 in grant funding from the County of San Mateo and approve Budget Amendment 20.035 to amend the Library Department’s FY 2019-2020 Operating Budget in order to reflect an increase of $25,000. ***** City of South San Francisco Printed on 5/5/2020Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-144 Agenda Date:2/19/2020 Version:1 Item #:6. Conference with Legal Counsel - Existing Litigation (Government Code Section 54956.9(d)(1)) Name of Case: Kashiwa Fudosan America, Inc. v. City of South San Francisco San Mateo County Superior Court Case Number: 18-CIV-01728 City of South San Francisco Printed on 2/14/2020Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-145 Agenda Date:2/19/2020 Version:1 Item #:7. Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code section 54956.9(d)(2)) Significant Exposure to Litigation: One Potential Case (Sky Woodruff, City Attorney and Christina Fernandez, Assistant to the City Manager) City of South San Francisco Printed on 2/14/2020Page 1 of 1 powered by Legistar™