HomeMy WebLinkAboutMinutes 2020-02-26 @6:00CALL TO ORDER
ROLL CALL
AGENDA REVIEW
No changes.
PUBLIC COMMENTS
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ADMINISTRATIVE BUSINESS
MINUTES
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
SPECIAL MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, FEBRUARY 26, 2020
6:00 P.M.
Time: 6:01 p.m.
Present: Councilmembers Nagales, Nicolas and Matsumoto.
Vice Mayor Addiego and Mayor Garbarino.
1. Report regarding the progress of the Community Civic Campus Design Development. (Jacob
Gilchrist, Director of Capital Projects and SmithGroup, Project Master Architect)
Director of Capital Projects Gilchrist introduced the item and introduced Peter Buffington, Design
Principal and Erin Trompeter, Landscape Architect from SmithGroup whom provided background
information on the project.
The report specifically focused on updates to the design of the playground, El Camino Real side
building entrance, the building exterior, and the City Council Chamber. The design team revised the
El Camino Real entrance to make it a clearer and safer. Staff heard from Council and the Parks and
Recreation Commission that the entrance should be inviting for pedestrians and SamTrans passengers
but discourage automobile pick-ups and drop-offs near the entrance. E1 Camino Real, as part of the
Grand Boulevard Initiative project, would have a dedicated, separated bike lane, no parallel parking,
and no place to stop without backing up either the slow lane of auto traffic or the bike lane. Staff
believes the new design addressed these concerns and unified the walking path to the building
entrance.
Councilmember Matsumoto expressed her concerns with the ramp at the E1 Camino Real entrance.
Landscape Architect Trompeter ensured her concerns would be addressed with final design.
Vice Mayor Addiego inquired about the height of the Council Chamber dais. Design Principal
Buffington indicated that height would be similar to the current height of the existing dais.
Councilmember Nagales inquired about the results of the playground designs survey and praised staff
on various aspects of the building design. Design Principal Buffington indicated that the survey was
still active and currently 70% are in favor of the Nature/Adventure design.
Councilmember Nicolas inquired whether the interior birds nest concept would be the final design.
Design Principal Buffington indicated that the interior concept presented was the final design.
Mayor Garbarino inquired whether there was a cost difference was between the two playground design
concepts. Design Principal Buffington indicated the costs were similar for both designs.
2. Report regarding a resolution awarding a construction contract to Blocka Construction, Inc. of
Pleasanton, California for the WQCP Switchgear & Cogeneration Controls Upgrade Project
(Project No. ss1705) in an amount not to exceed $3,294,000, authorizing a total construction
budget of $4,282,200, and authorizing the City Manager to execute agreements on behalf of the
City. (Brian Schumacker, Plant Superintendent and Peter Vorametsanti, Consultant)
Plant Superintendent Schumacker introduced the item and provided background information on the
Switchgear & Cogeneration Controls Upgrade Project. He indicated that on January 7, 2020, staff
advertised a Notice Inviting Bids for the project. Staff issued three addendums and a mandatory pre-
bid meeting was held on January 22, 2020, with seven (7) contractors in attendance. On February 11,
2020, staff received three (3) bids in response. Public Works contracts are awarded to the lowest
responsible bidder whose bid is responsive to the solicitation (Public Contract Code §20166). The
lowest responsible bidder was Blocka Construction, Inc. of Pleasanton, California for $3,294,000.00.
Staff recommends awarding the construction contract to Blocka Construction, Inc. of Pleasanton,
California, for the WQCP Switchgear & Cogeneration Controls Upgrade Project in an amount not to
exceed $3,294,000.00, authorizing a total construction budget of $4,282,200.00.
Councilmember Matsumoto inquired about the construction period for the project and the cost share of
other cities. Plant Superintendent Schumacker indicated the project would be completed within a year
and that other servicing cities were assessed an annual fee. City of San Bruno would share a direct
capital improvement project percentage cost based on their ownership.
Motion Councilmember Matsumoto /Second Councilmember Nicolas: to approve Resolution No.
22-2020. Approved by the following roll call vote: AYES: Councilmembers Matsumoto, Nagales and
Nicolas, Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN:
None.
3. Report regarding a resolution authorizing the City Manager to execute Program Supplemental
Agreement No. F027 with the State of California for the Complete Streets Improvements on El
Camino Real (SR82) Project located between Arroyo Drive and Kaiser Way. (Matthew Ruble,
Principal Engineer)
Principal Engineer Ruble introduced the item and provided background information on the Complete
Streets Improvements on El Camino Real (SR82) Project (between Arroyo Drive and Kaiser Way). In
2013, the City received a grant for $1,000,000 from the One Bay Area Grant (OBAG) program to fund
the portion between Arroyo Drive and Chestnut Avenue (Phase I). In 2014, the City received a grant
for $1,991,000 from C/CAG State Transportation Improvement Program and Transportation
Enhancement funds to construct the portion of the Grand Boulevard from McClellan Drive to Kaiser
SPECIAL CITY COUNCIL MEETING FEBRUARY 26, 2020
MINUTES PAGE 2
Way (Phase II). In 2017, the C/CAG approved a $1,000,000 grant from OBAG2 program funding to
construction the Kaiser Way to Arroyo Drive portion (Phase III), with $125,000 identified for the
environmental and design phase, and $875,000 for the construction phase. The Program Supplemental
Agreement No. F027 is for the $125,000 for environmental and design phase work.
Phase I and II of the project is under construction and Phase III is 30 percent designed. Staff expects
the design to be completed in the spring of 2021, requesting authorization of construction funds in early
summer 2021, and award construction in summer/fall 2021.
The agreement would allow the city to obtain Federal funds for reimbursement in the amount of
$125,000 for the Complete Streets Improvements on El Camino Real (SR82) Project located between
Arroyo Drive and Kaiser Way (GBI Phase III), under the Program Supplemental Agreement No. F027.
Councilmember Matsumoto inquired whether the project included sidewalks from McLellan Drive to
Kaiser Way. Principal Engineer Ruble indicated that the project would include sidewalks at these
locations.
Councilmember Nicolas inquired whether the city was taking steps to ensure the contractor would
comply with the terms of the construction contract. Principal Engineer Ruble indicated that staff was
working with the City Attorney's office to ensure the contractor would comply with the construction
contract and the implications of the construction delays.
Motion Councilmember Nicolas /Second Councilmember Nagales: to approve Resolution No. 23-
2020. Approved by the following roll call vote: AYES: Councilmembers Matsumoto, Nagales and
Nicolas, Vice Mayor Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN:
None.
4. Report regarding Ordinance to amend Title 2, Chapters 2.52, 2.56, 2.60, 2.62, 2.64, and 2.80,
of the South San Francisco Municipal Code pertaining to eligibility requirements for City
commissioners. (Rosa Govea Acosta, City Clerk)
Assistant City Clerk Avila presented the item and provided background information on the Ordinance.
In 2019, the State Legislature enacted Senate Bill 225 ("S.B. 225") to open commission membership
to all California residents, regardless of U.S. citizenship status. The bill, which went into effect on
January 1, 2020 achieves this by removing the U.S. citizenship requirements from the Government
Code (§ 241) and allowing any California resident to be eligible for local commission membership,
"regardless of citizenship or immigration status" (§ 1020). Currently, the majority of the City's
commissions six of seven require commissioners to be "electors" of the City. This ordinance would
change "electors" to "residents" in order to comply with the spirit of S.B. 225 and to open City
commission membership to any qualified resident, regardless of citizenship or voter status.
Councilmember Nicolas inquired whether the city had considered a process for commissioners that did
not have the proper documentation to seek employment. City Attorney Woodruff indicated that the city
was working on an internal process for such commissioners in order to comply with State and Federal
laws.
SPECIAL CITY COUNCIL MEETING FEBRUARY 26, 2020
MINUTES PAGE 3
Vice Mayor inquired whether Senate Bill 225 required the city to remove the U.S. citizenship
requirements or the city had discretion not to remove the requirements. City Attorney Woodruff
indicated the city had the discretion but the State strongly recommended removing the requirements.
Motion Vice Mayor Addiego/Second Councilmember Nagales: to approve introduce the ordinance
and waive further reading. Approved by the following roll call vote: AYES: Councilmembers
Matsumoto, Nagales and Nicolas, Vice Mayor Addiego and Mayor Garbarino; NAYS: None;
ABSENT: None; ABSTAIN: None.
ADJOURNMENT
Being no further business, Mayor Garbarino adjourned the meeting at 6:53 p.m.
Res ectfully su itted by:
J.
Cindy AjGila "
Assistant City Clerk
N 2Z 2020
Approved:
SPECIAL CITY COUNCIL MEETING
MINUTES
Approved:
f �r
w Ri hard Garb anY o
Mayor
FEBRUARY 26, 2020
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