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HomeMy WebLinkAboutSSFCC Proposed FY20-21 Budget 2020.0520 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Fiscal Year 2020-2021 Proposed Budget Summary Revenue Projections - All Sources Revenue FY 20-21 FY 19-20 FY 19-20 Center Proposed Budget Year End Approved Budget Conference Center Operations 1,873,280$ 1,451,400$ 2,349,878$ Conference Center Tax 1,761,583$ 1,621,054$ 2,191,060$ Interest Income 63,400$ 116,902$ 66,200$ Total 3,698,263$ 3,189,355$ 4,607,138$ Expenditure Projections - All Sources Revenue FY 20-21 FY 19-20 FY 19-20 Center Proposed Budget Year End Approved Budget Conference Center Operations 2,829,656$ 2,700,970$ 3,086,396$ Debt Service -$ -$ -$ Property Leases/Taxes 512,800$ 507,055$ 507,900$ Total 3,342,456$ 3,208,024$ 3,594,296$ Income Projections - All Sources Revenue FY 20-21 FY 19-20 FY 19-20 Center Proposed Budget Year End Approved Budget Gross Operating Profit 355,807$ (18,669)$ 1,012,843$ Depreciation 611,370$ 572,962$ 582,089$ Net Income (255,563)$ (591,631)$ 430,754$ Unrestricted Fund Balance Ending Unrestricted Fund Balance as of 6/30/2019 4,093,496$ (370,000)$ FY19-20 Interest Income 108,502$ Projected Ending Unrestricted Fund Balance as of 6/30/2020 3,831,998$ FY20-21 Deposit 50,000$ FY20-21 Interest Income 60,000$ Projected Ending Unrestricted Fund Balance as of 6/30/2021 3,881,998$ FY19-20 Deposit / (Withdrawal) South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Expenditure FY 20-21 FY 19-20 FY 19-20 Proposed Budget Year End Approved Budget Administrative & General Bank Charges / Credit Card Fees 90,000 64,918 110,000 Client Services Expenses 19,160 17,657 35,800 Debt Services - - - General Insurance 44,040 42,905 38,191 Office Expenses 14,228 16,066 24,430 Printing & Stationary 650 3,168 1,200 Property/Taxes/Leases 512,800 507,055 507,900 Salaries & Benefits 1,487,300 1,415,702 1,418,774 Other Administrative & General 750 - - Sub-Total: 2,168,928 2,067,471 2,136,295 OPS/Maintenance Services & Supplies Other Operation 400 Communications 167,548 155,993 162,856 Custodial Services 172,864 139,274 193,800 Event Labor 144,190 129,407 145,120 General Maintenance Supplies - 10,433 33,400 HVAC Services 23,310 14,696 31,420 Kitchen Services 12,600 6,553 16,900 Landscaping 4,600 6,150 15,400 Maintenance Services & Repairs 32,042 28,123 44,440 Safety & Security 17,892 10,843 13,145 Security 149,400 138,880 194,232 Utilities 125,847 95,196 128,600 Sub-Total: 850,693 735,546 979,313 Sales & Marketing Services Client Entertainment 5,600 11,922 20,000 Client Gifts 10,000 8,510 10,000 Dues/Memberships 3,500 3,760 3,500 Group Incentive Rentals 12,000 8,765 5,000 Industry Event Registration 3,100 1,819 5,000 Marketing 126,205 189,987 232,588 Public Relations 16,350 24,737 30,000 Tradeshows 25,952 12,594 23,000 Travel Expenses 14,600 20,113 37,900 Sub-Total:217,307 282,207 366,988 Professional Services & Software Mgmt Professional Services 93,358 104,452 97,000 Software/Systems Management 12,170 18,348 14,700 Sub-Total:105,528 122,800 111,700 Depreciation & Others Depreciation 611,370 572,962 582,089 Other Interest and Trustee Admin Fees Sub-Total: 611,370 572,962 582,089 TOTAL 3,953,826 3,780,986 4,176,385 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget Income 4100 · Rental Income 1,040,000 179,039 21%860,961 (185,000) -15%1,225,000 4200 · Event Services - - 0%- - 0%- 4220 · Equipment Rental 209,000 10,959 6%198,041 35,781 21%173,219 4230 · Event Security 24,240 (2,471) -9%26,711 8,532 54%15,708 4235 · Other Event Services 5,760 (1,622) -22%7,382 (5,313) -48%11,073 4200 · Event Services - Other - - 0%- - 0%- Total 4200 · Event Services 239,000 6,867 3%232,133 39,000 20%200,000 4300 · Audio Visual Rev - - 0%- - 0%- 4310 · Audio Visual Rental 254,370 138,763 120%115,607 (21,214) -8%275,584 4315 · AV Service Charge 55,961 26,763 92%29,198 (4,668) -8%60,629 4320 · A/V Labor Revenue 38,155 15,035 65%23,120 (71,218) -65%109,373 Total 4300 · Audio Visual Rev 348,486 180,560 108%167,926 (97,100) -22%445,586 4400 · Food & Beverage Rev - - 0%- - 0%- 4410 · Food & Beverage Collection 1,470,000 540,503 58%929,497 (909,898) -38%2,379,898 4415 · Food & Beverage Service Charge 323,400 118,911 58%204,489 (200,177) -38%523,577 4420 · Food & Beverage Labor Fee 28,004 (706) -2%28,710 (16,901) -38%44,905 4425 · Food & Beverage Cash Bar 13,234 (8,774) -40%22,008 (11,755) -47%24,989 Total 4400 · Food & Beverage Rev 1,834,638 649,933 55%1,184,705 (1,138,731) -38%2,973,369 Total Income 3,462,124 1,015,587 42%2,446,537 (1,381,831) -29%4,843,955 Cost of Goods Sold - - 0%- - 0%- 4150 · Room Rental COGS 8,500 3,265 62%5,235 (1,700) -17%10,200 4250 · Event Services COGS - - 0%- - 0%- 4250.20 · Cost of Equipment Rental 800 800 0% 4250.30 · Cost of Event Security 20,847 2,195 12%18,652 7,307 54%13,540 4250.35 · Cost of Other Event Service 4,667 (6,286) -57%10,953 (4,299) -48%8,966 4250 · Event Services COGS - Other - - 0%- - 0%- Total 4250 · Event Services COGS 26,314 (3,291) -11%29,605 (6,392) -20%32,706 4350 · Audio & Visual COGS - - 0%- - 0%- 4350.10 · Cost of A/V Rental 152,621 83,257 120%69,365 (12,730) -8%165,351 4350.15 · Cost of A/V Service Charge 41,971 20,072 92%21,899 (3,500) -8%45,471 4350.20 · Cost of A/V Labor 38,155 15,035 65%23,120 (71,218) -65%109,373 Total 4350 · Audio & Visual COGS 232,747 118,364 103%114,383 (87,448) -27%320,195 4450 · Food & Beverage COGS - - 0%- - 0%- 4450.10 · Cost of Food & Beverage 1,025,326 377,002 58%648,324 (634,653) -38%1,659,979 4450.15 · Cost of Food & Beverage Service Charg 258,720 105,191 69%153,529 (160,142) -38%418,862 4450.20 · Cost of Labor F&B 28,004 (706) -2%28,710 (16,901) -38%44,905 4450.25 · Cost of Labor F&B Cash Bar 9,233 (6,118) -40%15,351 (8,197) -47%17,430 Total 4450 · Food & Beverage COGS 1,321,283 475,369 56%845,914 (819,893) -38%2,141,176 Total COGS 1,588,844 593,707 60%995,137 (905,232) -36%2,494,076 Gross Profit 1,873,280 421,880 29%1,451,400 (476,598) -20%2,349,878 FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast Expense - - 0%- - 0%- 5010 · Salaries/Benefits - - 0%- - 0%- 5011 · Regular Salaries 987,840 77,071 8%910,769 9,302 1%978,538 5012 · Vacation Pay 52,440 1,595 3%50,845 27,975 114%24,465 5013 · PTO Pay 7,600 (5,747) -43%13,347 (4,400) -37%12,000 5014 · Sick Pay 24,000 (3,014) -11%27,014 6,000 33%18,000 5015 · Payroll Taxes 75,600 1,480 2%74,120 742 1%74,858 5016 · Social Security Taxes - - 0%- - 0%- 5017 · Retirement Benefits 84,000 438 1%83,562 824 1%83,176 5019 · Workers Comp. Insurance 11,760 1,485 14%10,275 (11,240) -49%23,000 5020 · Health Benefits 203,160 (408) 0%203,568 18,718 10%184,442 5021 · Retiree's Health Benefits 21,000 (1,751) -8%22,751 7,285 53%13,715 5022 · Administrative Leave - - 0%- - 0%- 5025 · Other Benefit 16,200 230 1%15,970 16,020 8900%180 5026 · Payroll Services 3,700 368 11%3,332 (2,100) -36%5,800 5027 · Recruitment - (150) -100%150 (600) -100%600 Total 5010 · Salaries/Benefits 1,487,300 71,598 5%1,415,702 68,526 5%1,418,774 5030 · General Insurance - - 0%- - 0%- 5031 · Property Insurance 18,840 569 3%18,271 21 0%18,819 5032 · Liability Insurance 25,200 566 2%24,634 5,828 30%19,372 Total 5030 · General Insurance 44,040 1,135 3%42,905 5,849 15%38,191 5040 · Bank Charges/Bad Debit - - 0%- - 0%- 5041 · Bank Charges - (9) -100%9 - 0%- 5042 · Credit Card Fee 90,000 25,091 39%64,909 (20,000) -18%110,000 5043 · Bad Debt - - 0%- - 0%- Total 5040 · Bank Charges/Bad Debit 90,000 25,082 39%64,918 (20,000) -18%110,000 5050 · Property/Taxes/Leases - - 0%- - 0%- 5051 · Property Lease 420,000 - 0%420,000 - 0%420,000 5052 · Parking Lot Lease 52,800 900 2%51,900 900 2%51,900 5053 · Property Taxes 32,000 4 0%31,996 - 0%32,000 5054 · Possessory Tax 8,000 4,842 153%3,158 4,000 100%4,000 Total 5050 · Property/Taxes/Leases 512,800 5,745 1%507,055 4,900 1%507,900 5060 · Debt Service - - 0%- - 0%- 5061 · Debt Service Payment - - 0%- - 0%- 5062 · Debt Service Offset - - 0%- - 0%- Total 5060 · Debt Service - - 0%- - 0%- South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast 5070 · Office Expenses - - 0%- - 0%- 5071 · Equipment Purchase 800 (315) -28%1,115 (750) -48%1,550 5072 · Furniture Purchase 600 (142) -19%742 (5,400) -90%6,000 5073 · Computers, Electronics & IT 1,800 (2,551) -59%4,351 (1,200) -40%3,000 5074 · Business Center PCs & Printer - - 0%- (600) -100%600 5075 · Office Supplies 1,800 136 8%1,664 (1,200) -40%3,000 5076 · Copier - - 0%- - 0%- 5076.1 · Lease 5,520 98 2%5,423 720 15%4,800 5076.2 · Copier Usage 180 20 13%160 - 0%180 5076.3 · Supplies 200 40 25%160 - 0%200 5076.4 · Other Copier Expense 400 400 0%- (1,280) -76%1,680 Total 5076 · Copier 6,300 558 10%5,743 (560) -8%6,860 5077 · Postage - - 0%- - 0%- 5077.1 · Postage Machine 360 37 12%323 - 0%360 5077.2 · Postage Usage 1,000 642 179%358 (200) -17%1,200 5077.3 · UPS 1,488 240 19%1,248 168 13%1,320 5077.4 · FedEx 80 80 0%- (100) -56%180 5077.5 · Other Postage Expense - (207) -100%207 - 0%- Total 5077 · Postage 2,928 793 37%2,135 (132) -4%3,060 5078 · Other Office Expense - (317) -100%317 (360) -100%360 Total 5070 · Office Expenses 14,228 (1,838) -11%16,066 (10,202) -42%24,430 5079 · Printing & Stationary 650 (2,518) -79%3,168 (550) -46%1,200 5080 · Client Services Expenses - - 0%- - 0%- 5081 · Transportation Service 5,760 433 8%5,327 (1,240) -18%7,000 5082 · Linen 6,800 1,969 41%4,831 (2,800) -29%9,600 5083 · Guest Water Service 3,600 (3,176) -47%6,776 (8,400) -70%12,000 5084 · Expenses to Client - - 0%- (600) -100%600 5085 · Pens/Pads/Candy 3,000 2,301 329%699 (2,400) -44%5,400 5086 · Other Clients Services - (25) -100%25 (1,200) -100%1,200 Total 5080 · Client Services Expenses 19,160 1,503 9%17,657 (16,640) -46%35,800 5123 · Employee Relation 750 750 0% 6123 · Employee Relation 400 400 0% 6210 · Custodial Services - - 0%- - 0%- 6211 · Regular Custodial Hours 147,764 38,252 35%109,512 (17,836) -11%165,600 6212 · Other Custodial Services 4,500 (1,124) -20%5,624 (5,500) -55%10,000 6213 · Custodial Supplies 20,000 2,497 14%17,503 3,000 18%17,000 6214 · Custodial Equipment 600 (6,035) -91%6,635 (600) -50%1,200 Total 6210 · Custodial Services 172,864 33,590 24%139,274 (20,936) -11%193,800 6220 · Landscaping - - 0%- - 0%- 6221 · Landscaping Exterior Service 2,400 (525) -18%2,925 (1,800) -43%4,200 6222 · Landscaping Interior Service - (2,925) -100%2,925 (4,200) -100%4,200 6223 · Landscaping Tools 400 200 100%200 (600) -60%1,000 6224 · Landscaping Supplies & Other 1,800 1,700 1700%100 (4,200) -70%6,000 Total 6220 · Landscaping 4,600 (1,550) -25%6,150 (10,800) -70%15,400 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast 6230 · Safety & Security - - 0%- - 0%- 6231 · Alarm Monitoring 2,052 (380) -16%2,432 107 6%1,945 6232 · Fire System Test & Inspection 4,140 2,591 167%1,549 1,640 66%2,500 6233 · SSFFD Inspections 1,200 700 140%500 (300) -20%1,500 6234 · First Aid Kit PM Service 1,500 892 147%608 - 0%1,500 6235 · Fire Extinguisher PM Service - (500) -100%500 (1,500) -100%1,500 6236 · Emergency Training - (1,210) -100%1,210 (1,200) -100%1,200 6237 · Other Safety Service - - 0%- (1,000) -100%1,000 6238 · Other Safety Eqt. & Supplies 9,000 4,957 123%4,043 7,000 350%2,000 Total 6230 · Safety & Security 17,892 7,049 65%10,843 4,747 36%13,145 6240 · Security - - 0%- - 0%- 6241 · Security Regular Hours 149,400 10,988 8%138,412 (38,632) -21%188,032 6242 · Security for Events - (468) -100%468 (1,800) -100%1,800 6243 · Police - - 0%- (4,400) -100%4,400 Total 6240 · Security 149,400 10,520 8%138,880 (44,832) -23%194,232 6250 · Event Labor - - 0%- - 0%- 6251 · Setup/Teardown Service 96,670 13,583 16%83,087 (2,130) -2%98,800 6252 · Other Event Labor 47,520 1,200 3%46,320 1,200 3%46,320 Total 6250 · Event Labor 144,190 14,783 11%129,407 (930) -1%145,120 6260 · HVAC - - 0%- - 0%- 6261 · HVAC PM Service 12,270 5,070 70%7,200 (2,450) -17%14,720 6262 · HVAC Repair Service 6,000 3,805 173%2,195 (1,000) -14%7,000 6263 · HVAC Filters 5,040 (261) -5%5,301 (660) -12%5,700 6264 · HVAC Other Supplies - - 0%- (4,000) -100%4,000 Total 6260 · HVAC 23,310 8,614 59%14,696 (8,110) -26%31,420 6270 · Kitchen - - 0%- - 0%- 6271 · Kitchen PM Service 1,600 567 55%1,033 - 0%1,600 6272 · Kitchen Eqt. Service 1,200 (220) -15%1,420 (300) -20%1,500 6273 · Kitchen Refrigeration PM 2,800 700 33%2,100 - 0%2,800 6274 · Kitchen Refrigeration Service 3,500 3,208 1099%292 - 0%3,500 6275 · Kitchen Grease Trap 2,000 600 43%1,400 - 0%2,000 6276 · Equipment Purchase - - 0%- (1,500) -100%1,500 6277 · Kitchen Purchases 1,500 1,488 12390%12 - 0%1,500 6278 · Kitchen Other - (296) -100%296 (2,500) -100%2,500 Total 6270 · Kitchen 12,600 6,047 92%6,553 (4,300) -25%16,900 6280 · Communications - - 0%- - 0%- 6281 · IP Phone System Management 6,552 (16) 0%6,568 (648) -9%7,200 6282 · Wireless Cell Phones 11,160 1,109 11%10,051 1,560 16%9,600 6283 · ADA Pay Phone - - 0%- - 0%- 6284 · Main Telephone Line - - 0%- - 0%- 6285 · Comcast Office Line - (1,461) -100%1,461 (2,916) -100%2,916 6286 · Comcast Client Line 1,440 (1,603) -53%3,043 (3,120) -68%4,560 6287 · Fiber Optic Line 1 34,080 2,424 8%31,656 2,640 8%31,440 6288 · Fiber Optic Line 2 34,080 2,424 8%31,656 2,640 8%31,440 6289 · Other Communications 7,996 6,212 348%1,784 6,496 433%1,500 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast 6290 · WiLine Fiber Optic 34,800 2,996 9%31,804 600 2%34,200 6291 · IT Services 37,440 (529) -1%37,969 (2,560) -6%40,000 Total 6280 · Communications 167,548 11,555 7%155,993 4,692 3%162,856 6300 · Maintenance Services & Repairs - - 0%- - 0%- 6310 · Airwall Maintenance 3,500 2,900 483%600 (3,700) -51%7,200 6311 · Pest Control 3,900 1,110 40%2,790 - 0%3,900 6312 · General Electrical 2,400 1,270 112%1,130 (100) -4%2,500 6313 · General Plumbing 2,700 (107) -4%2,807 (300) -10%3,000 6314 · Painting and Wall Repair 3,050 2,672 707%378 (550) -15%3,600 6315 · Carpet & Flooring 600 392 188%208 (1,900) -76%2,500 6316 · Asphalt and Masonry 900 775 620%125 (600) -40%1,500 6317 · General Carpentry 300 275 1100%25 - 0%300 6318 · Welding & Sheet Metal 1,200 992 477%208 (1,300) -52%2,500 6319 · Kitchen Hydro-Jet 3,500 3,208 1099%292 - 0%3,500 6320 · E-Waste Disposal 700 642 1107%58 - 0%700 6321 · Other Interior Service 1,200 (369) -24%1,569 (800) -40%2,000 6322 · Other Exterior Service 1,392 (7,532) -84%8,924 (2,108) -60%3,500 6323 · Decorations 400 (6,756) -94%7,156 (6,140) -94%6,540 6324 · Parking & Towing 600 600 0%- (600) -50%1,200 Total 6300 · Maintenance Services & Repairs 32,042 3,919 14%28,123 (12,398) -28%44,440 6330 · General Maintenance Supplies - - 0%- - 0%- 6331 · General Electrical - - 0%- (2,000) -100%2,000 6332 · Electronics - (1,116) -100%1,116 (3,000) -100%3,000 6333 · Lighting & Batteries - (5,777) -100%5,777 (9,000) -100%9,000 6334 · General Plumbing - (300) -100%300 (2,500) -100%2,500 6335 · Painting and Wall Repair - - 0%- (2,500) -100%2,500 6336 · Carpet & Flooring - - 0%- (1,200) -100%1,200 6337 · Asphalt and Masonry - - 0%- (800) -100%800 6338 · General Carpentry - - 0%- (600) -100%600 6339 · Welding & Sheet Metal - - 0%- (800) -100%800 6340 · Furniture Repair - - 0%- (1,500) -100%1,500 6341 · Other Interior Maintenance - - 0%- (2,000) -100%2,000 6342 · Other Exterior Maintenance - - 0%- (2,000) -100%2,000 6343 · Tools - (1,152) -100%1,152 (3,000) -100%3,000 6344 · Workwear - (2,088) -100%2,088 (2,500) -100%2,500 Total 6330 · General Maintenance Supplies - (10,433) -100%10,433 (33,400) -100%33,400 6350 · Utilities - - 0%- - 0%- 6351 · PG&E Electricity 80,247 17,822 29%62,425 (4,753) -6%85,000 6352 · PG&E Gas 18,000 10,557 142%7,443 - 0%18,000 6353 · CalWater 27,600 2,272 9%25,328 2,600 10%25,000 6354 · Other Utilities - - 0%- (600) -100%600 Total 6350 · Utilities 125,847 30,651 32%95,196 (2,753) -2%128,600 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast 7100 · Marketing - - 0%- - 0%- 7111 · Creative/Brochure Production - (1,198) -100%1,198 (7,000) -100%7,000 7112 · Website 28,512 (4,112) -13%32,624 14,512 104%14,000 7113 · Media Planning/Buying 92,089 (50,804) -36%142,893 (107,499) -54%199,588 7114 · Printing 600 13 2%587 (400) -40%1,000 7115 · Other Marketing 5,004 (7,681) -61%12,685 (5,996) -55%11,000 Total 7100 · Marketing 126,205 (63,782) -34%189,987 (106,383) -46%232,588 7120 · Public Relations - - 0%- - 0%- 7121 · Authority Board 9,000 2,515 39%6,485 - 0%9,000 7122 · Community 5,650 (249) -4%5,899 650 13%5,000 7123 · Employee Relations 300 (6,186) -95%6,486 (9,700) -97%10,000 7124 · Other Public Relations - - 0%- - 0%- 7124.1 · Next 25 - - 0%- - 0%- 7124 · Other Public Relations - Other - - 0%- - 0%- Total 7124 · Other Public Relations - - 0%- - 0%- 7125 · Meeting 1,400 (4,467) -76%5,867 (4,600) -77%6,000 Total 7120 · Public Relations 16,350 (8,387) -34%24,737 (13,650) -46%30,000 7130 · Client Entertainment 5,600 (6,322) -53%11,922 (14,400) -72%20,000 7140 · Client Gifts 10,000 1,490 18%8,510 - 0%10,000 7150 · Tradeshows - - 0%- - 0%- 7151 · Booth Rental/Registration 21,950 21,950 0%- 4,450 25%17,500 7152 · Shipping 334 (113) -25%447 (166) -33%500 7153 · Equipment 3,000 710 31%2,290 (1,000) -25%4,000 7154 · Decorations 668 276 71%392 (332) -33%1,000 7155 · Registration Inactive - (9,465) -100%9,465 - 0%- Total 7150 · Tradeshows 25,952 13,358 106%12,594 2,952 13%23,000 7160 · Industry Event Registration 3,100 1,281 70%1,819 (1,900) -38%5,000 7170 · Travel Expense - - 0%- - 0%- 7171 · Airfare 2,550 (978) -28%3,528 (5,700) -69%8,250 7172 · Lodging 7,450 (3,171) -30%10,621 (11,450) -61%18,900 7173 · Meals 2,000 316 19%1,684 (2,150) -52%4,150 7174 · Transportation 1,850 (2,029) -52%3,879 (3,250) -64%5,100 7175 · Other Travel Expense 750 349 87%401 (750) -50%1,500 7170 · Travel Expense - Other - - 0%- - 0%- Total 7170 · Travel Expense 14,600 (5,513) -27%20,113 (23,300) -61%37,900 7180 · Dues & Membership 3,500 (260) -7%3,760 - 0%3,500 7190 · Group Rental Incentive - - 0%- - 0%- 7191 · Room Rental/Equip - - 0%- (1,000) -100%1,000 7192 · Other Group Rental Incentive 12,000 3,235 37%8,765 8,000 200%4,000 7190 · Group Rental Incentive - Other - (8,765) -100%8,765 - 0%- Total 7190 · Group Rental Incentive 12,000 3,235 37%8,765 7,000 140%5,000 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast 8100 · Professional Services - - 0%- - 0%- 8111 · Legal 25,000 1,481 6%23,519 - 0%25,000 8112 · Staff Training & Education - (748) -100%748 (6,000) -100%6,000 8113 · Marketing/Other - (35,322) -100%35,322 (35,000) -100%35,000 8114 · Payroll Services - - 0%- - 0%- 8115 · Audit Services 19,600 - 0%19,600 100 1%19,500 8116 · City Finance Services 10,008 8 0%10,000 8 0%10,000 8117 · Expansion Study - - 0%- - 0%- 8118 · IT Services - - 0%- - 0%- 8119 · Decorations - - 0%- - 0%- 8120 · Network/WiFi - - 0%- - 0%- 8121 · Recruitment - - 0%- - 0%- 8122 · Parking & Towing - - 0%- - 0%- 8129 · Other Professional Services 38,750 23,487 154%15,263 37,250 2483%1,500 Total 8100 · Professional Services 93,358 (11,094) -11%104,452 (3,642) -4%97,000 8130 · Software/Systems Management 12,170 (6,178) -34%18,348 (2,530) -17%14,700 Total Expense 3,342,456 134,432 4%3,208,024 (251,840) -7%3,594,296 Depreciation & Others 9000 · Migration Adjustment - - 0%- - 0%- 9500 · Depreciation Expenses - - 0%- - 0%- 9501 · Depr - Building 305,292 5 0%305,287 5 0%305,287 9510 · Depr - Building Improvement 145,944 (1,638) -1%147,582 (2,808) -2%148,752 9515 · Depr - Furniture & Fixture 52,476 4,619 10%47,857 (538) -1%53,014 9520 · Depr - Food Service Equipment 12,684 (251) -2%12,935 (251) -2%12,935 9525 · Depr - Kitchen Table/ Flatware 5,328 2 0%5,326 2 0%5,326 9530 · Depr - Office Equipment 3,048 3 0%3,045 3 0%3,045 9540 · Depr - PC/ Tablet/ Mobile 4,656 11 0%4,645 11 0%4,645 9545 · Depr - Telecommunication 60,942 29,930 97%31,012 22,170 57%38,772 9550 · Depr - Maintenance Equipment 4,368 4,368 0%- 3,243 288%1,125 9555 · Depr - Machinery & Vehicles 1,680 11 1%1,669 11 1%1,669 9560 · Depr - Improvement of Site 14,952 2,513 20%12,440 7,434 99%7,518 Total 9500 · Depreciation Expenses 611,370 38,408 7%572,962 29,281 5%582,089 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Year-Over-Year Details FY20-21 FY19-20 FY19-20 Budget $ Change % Change Forecast $ Change % Change Budget FY 20-21 Budget vs 19-20 BudgetFY 20-21 Budget vs 19-20 Forecast Net Ordinary Income (2,080,546) 249,040 -11%(2,329,586) (254,040) 14%(1,826,506) Other Income/Expense - - 0%- - 0%- Other Income - - 0%- - 0%- 9110 · Conference Center Tax 1,761,583 140,529 9%1,621,054 (429,477) -20%2,191,060 9115 · Conference Ctr Tax Collection - - 0%- - 0%- 9120 · Interest Revenue - - 0%- - 0%- 9121 · Interest from Operating Account - - 0%- - 0%- 9122 · Interest from LAIF 60,000 (48,502) -45%108,502 (2,000) -3%62,000 9123 · Interest from Trustee account - - 0%- - 0%- Total 9120 · Interest Revenue 60,000 (48,502) -45%108,502 60,000 0%- 9125 · Other Income - (456) -100%456 - 0%- 9130 · Credit Card Discount & Rebate 3,400 (4,544) -57%7,944 (800) -19%4,200 Total Other Income 1,824,983 87,028 5%1,737,955 (432,277) -19%2,257,260 Other Expense - - 0%- - 0%- 9230 · Interest Expenses - - 0%- - 0%- 9240 · Trustee Admin Fees - - 0%- - 0%- Total Other Expense - - 0%- - 0%- Net Other Income 1,824,983 87,028 5%1,737,955 (432,277) -19%2,257,260 Net Income (255,563) 336,068 -57%(591,631) (686,317) -159%430,754 South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Fiscal Year 2020-2021 Proposed Capital Improvement Budget FY 2020-2021 Project #Project Name Year GL Project Status Date Start Date Completed Budget $$Actual Cost Over Under 2021-01 Replace and Install New PTZ Cameras/37 3 1545 - Telecommunications 1/1/2021 TBD $6,000.00 -$ -$ -$ 2021-02 Replace and Install Booster Water Heater for Dishwasher 5 1560 - Improvement of Site 9/1/2020 TBD $7,500.00 -$ -$ -$ 2021-03 Network Upgrade - Switches and wifi user increase 5 1545 - Telecommunications 7/1/2020 TBD $80,000.00 -$ -$ -$ 2021-04 Halo Disinfection System 5 1550 - Maintenance Equipment 7/1/2020 TBD $14,000.00 -$ -$ -$ Subtotal $107,500.00 -$ -$ -$ South San Francisco Conference Center Fiscal Year 2020-2021 Proposed Budget Proposed Fiscal Year 2020-2021 Salary Executive Director 174,222 Director of Facility Operations 123,130 Chief Financial Officer 131,325 Director of Sales 110,313 Facility Services Manager 94,554 Event Manager 85,000 Sales Manager 71,704 Meetings Manager 70,679 Facility Services Coordinator 70,000 Sales & Administrative Services Assistant 56,868 TOTAL:987,795