HomeMy WebLinkAboutMinutes 2020-03-11 @7:00o��o��xeSAN��MINUTES
REGULAR MEETING
U O
4 CITY COUNCIL
c91IFOIR X CITY OF SOUTH SAN FRANCISCO
Meeting held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, MARCH 11, 2020
7:00 p.m.
CALL TO ORDER 7:00 p.m.
ROLL CALL Present: Councilmembers Matsumoto, Nagales, and Nicolas,
Vice Mayor Addiego and Mayor Garbarino.
PLEDGE OF ALLEGIANCE
Mayor Garbarino led the pledge of allegiance.
AGENDA REVIEW
Assistant City Manager Ranals requested to move up Administrative Business Item No. 10 before
Council Comments.
ANNOUNCEMENTS FROM STAFF
Kathy Blandon Escobar, City of South San Francisco Census 2020 Program Manager, addressed the
Council to provide an update on the City's census outreach efforts. She encouraged members of the
public to participate online, by phone and/or mail.
PUBLIC COMMENTS
Bernadette Aguilar, a resident of the Westborough area, addressed the Council to express her
concern with parking and abandoned vehicles in her neighborhood. She requested an increase in
enforcement to address her concerns.
ADMINISTRATIVE BUSINESS
10. Follow-up discussion of proposed relocation of South San Francisco Farmers' Market from
Orange Memorial Park to the downtown area. (Sheri Boles, Community Programs Manager,
and Jorge Vega, Regional Manager Pacific Coast Farmers'MarketAssociation)
Community Programs Manager Boles introduced Director of Marketing and Promotions, Ben
Palazzolo and Senior Marketing Manager, Paolo Obillo. Mr. Palazzolo provided a summary of the
market's challenges and opportunities including discussion of a future relocation.
Councilmember Matsumoto expressed her concern with low attendance and relocation to the
downtown due to low density and competing entities. She suggested increasing outreach efforts and
advertising on the City's Shuttle buses free of charge.
Vice Mayor Addiego shared his concerns with relocating the market, outreach and marketing
efforts. Mr. Palazzolo indicated that the market has seen a decline in participation despite increased
promotion and vendor discounts.
Mayor Garbarino shared his concerns and encouraged Mr. Palazzolo to increase outreach efforts.
Council provided feedback to staff. The item continued to a future meeting.
COUNCIL COMMENTS/REQUESTS
Councilmember Matsumoto requested an update on the WIFI accessibility project for the
Westborough area. IT Director Barrera provided an update and indicated that the target completion
date is July 2020. Councilmember Matsumoto shared a concern she received from a constituent
regarding the San Mateo County's Safe Gun Storage ordinance. Police Captain Scott Campbell
indicated that an ordinance would be forthcoming for Council's consideration.
Councilmember Matsumoto shared her recent experience and role serving as a member of the San
Mateo County Transportation Authority (TA). The TA is seeking bonds for the San Mateo US 101
Express Lanes project and as part of the bond process; the Chief Financial officer brought an
attorney to discuss Disclosure Obligations under the Federal Securities and the impacts to elected
officials. She inquired about the City's process of educating elected officials during the bond
procurement process.
Finance Director Salisbury indicated that the Council received standard training on bond issuance,
given that there is no hard and fast rule as to who has to take the disclosure training. The training
designed to train appropriate individuals on material information that might affect an investor's
ability to understand securities behind the bonds, written in the perspective statements. The Finance
Department staff attended a disclosure training with bond council in January 2020. She indicated
that the Finance Department is responsible and in charge of disclosing all the information in the
official statement. Finance Director Salisbury offered Disclosure Training for Council given the
concern. Councilmember Matsumoto cited the controlled person responsibilities and the possible
implications to Council. Finance Director Salisbury stated that Measure W sales tax secures the
bonds. She provided an overview of Council's disclosure obligations.
Councilmember Matsumoto shared her concern with the recent COVID-19 pandemic and the City's
financial impact. She requested Council receive a budget report with City full-time and part-time
staff, approved and pending projects and funding allocation including community benefits.
Councilmember Matsumoto expressed her concern about the addition of study session items on a
regular Council meeting. She requested that Administrative Item No. 8 be agendized to a future
study session. Consensus of Council to move the item to a future meeting.
Vice Mayor Addiego attended the groundbreaking event of the new Police Operations & 911
Dispatch Center and thanked staff for their hard work and the community for their support.
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Councilmember Nagales attended the groundbreaking event and expressed his appreciation for
staff's hard work and efforts. He shared emergency department visit statistics for Kaiser Hospital
and Seton Hospital and discussed the possible impacts to Kaiser Hospital if Seton Hospital were to
close. He praised San Mateo County Board of Supervisors for awarding $20 million dollars in gap
funding to assist the buyer of Seton Hospital.
Councilmember Nicolas attended the Planning Commission Academy in Sacramento and shared her
experience and knowledge in planning and land use. She expressed her disappointment with
cancellation of events due to COVID-19, but noted the importance to follow the Health Officers
orders.
Mayor Garbarino apprised Council on his participation of daily COVID-19 updates with the County
of San Mateo; he addressed event cancellation and the importance of protecting members and staff
of the community. He expressed his appreciation for the donations given to the SSF Police
Association Widows' fund due to the cancellation of the St. Patrick's Day event. He informed
Council and the community that Reynold FitzPatrick's services postponed until further notice. He
informed the community that PG&E strongly encourages residents who live in a high fire -threat
area to update their contact information by calling 1-866-743-6589 or visiting
www.pge.com/mywildfirealerts
Mayor Garbarino visited Sunshine Gardens Elementary School and read to a third grade class. He
encouraged Council and staff to participate in future events.
Chief Magallanes provided an update to the Council and the community on the status of COVID-19
now categorized as a pandemic. He shared information, prevention, and recent cases in San Mateo
County. Chief Magallanes discussed the Health Officer's Order where the cancelation or
postponement of all non-essential gatherings is highly encouraged with precautions to persons aged
60 years and older due to the potential high risk. He indicated that staff would continue to work on
canceling and/or postponing City events through March 31, 2020. The community can get up to
date information on COVID-19 by visiting the City's website at www.ssf.net
Vice Mayor Addiego inquired about visitor restrictions for skilled nursing facilities. Assistant City
Manager Ranals indicated that the adult day care facility of the City closed under the
recommendation of the Health Officers.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows: Items # 1, 2, and 4 pulled for further discussion.
Item 41: Councilmember Matsumoto discussed items discussed in the reference minutes and
requested updated bike maps. Assistant City Manager Ranals indicated staff would update the bike
maps and provide copies to Council and the South San Francisco Chamber of Commerce.
Item #2: Councilmember Matsumoto inquired about the 2% yearly service agreement increase and
requested clarification on the calculation process. Police Captain Mike Remedios indicated that
increases factor in salary increases and PERS increases.
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MINUTES PAGE 3
Item #2: Vice Mayor Addiego requested a breakdown of call volumes between cities. Police
Captain Mike Remedios indicated that the department assess call volume on a monthly basis.
Item #4: Councilmember Matsumoto suggested consistency in member definitions for the various
boards and commissions. City Attorney Woodruff indicated that the member definitions presented
to Council taken from existing sections of the municipal code.
1. Motion to approve the Minutes for the meetings on January 8, 2020 and January 15, 2020. (Rosa
Govea Acosta, City Clerk)
2. Report regarding Resolution No. 27-2020 approving an amendment to the service agreement
between the City of South San Francisco and the Town of Colma for Police Communication
Services. (Mike Remedios, Police Captain)
3. Report regarding Resolution No. 28-2020 approving an amendment to the service agreement
between the City of South San Francisco and the City of Pacifica for Police Communication
Services. (Mike Remedios, Police Captain)
4. Report regarding adoption of Ordinance No. 1596-2020 amending Title 2, Chapters 2.52, 2.56,
2.60, 2.62, 2.64, and 2.80, of the South San Francisco Municipal Code pertaining to eligibility
requirements for City commissioners. (Rosa Govea Acosta, City Clerk)
Motion—Vice Mayor Addiego/Second--Councilmember Nicolas: to approve Consent Calendar
items 1-4. Unanimously approved by roll call vote.
PUBLIC HEARING
5. Report regarding a resolution approving a Density Bonus and Incentives Request and
modifications to previous entitlements for the properties located at 418 Linden Avenue, in the
Downtown Transit Core District, and 201-219 Grand Avenue, in the Grand Avenue Core
District, and determination that the projects continue to be consistent with the Downtown Station
Area Specific Plan Environmental Impact Report, and resolution approving a $1,050,000
Housing Trust Fund loan agreement, resolution approving a $2,450,000 Housing Asset Fund
loan agreement, resolutions approving the fourth amendments to the 418 Linden Avenue and
201-219 Grand Avenue Purchase and Sale Agreements, and resolution approving the fourth
amendment to the Development Agreement with ROEM Development Corporation. (Billy
Gross, Senior Planner and Julie Barnard, Economic Development Coordinator)
Public Hearing opened: 8:23 p.m.
Senior Planner Gross presented the report and indicated that in December 2015, at the same time
that the Council approved entitlements for the Grand and Linden Project, the Council and Successor
Agency (Agency) approved a Disposition and Development Agreement (DDA). The original
developer, Brookwood Equities, was unable to advance the project, and as a result, the Council and
Agency terminated the DDA. According to the terms of the DDA, after termination, the City
retained the project entitlements. This allowed the City to solicit a new developer with the entitled
proposal. Staff conducted an extensive Request for Proposals (RFP) process, and through that
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process, the Council and Agency selected ROEM Development Corporation (ROEM) as the
preferred developer.
In November 2017, the Council approved one Development Agreement (DA), two Purchase and
Sale Agreements (PSAs), and an Affordable Housing Agreement (AHA) (collectively "the
Agreements") with ROEM for the development of the properties. At that time, the DA included
provisions requiring that 20% of the residential units in the Grand and Linden project be rented at
an affordable cost for a term of 55 years; that the developer pay prevailing wage for project
construction; and that project construction be completed 30 months after the DA is executed.
Following PSAs and DA execution, ROEM has completed drafts of their construction drawings,
which have been through two rounds of City building review. ROEM made progress in advancing
the construction aspects of the development, but continues to have trouble obtaining adequate
financing. The lack of financing has led to project delays, and therefore ROEM is proposing
modifications to the original project's concept and is requesting State Density Bonus Law
Incentives to reduce overall project costs. He presented modifications applicable to both projects,
modifications applicable to 201-219 Grand Avenue and modifications applicable to 418 Linden
Avenue.
In accordance with State Density Bonus Law (Govt. Code Section 65915(d)(2)), the applicant is
entitled to a density bonus and at least three incentives if the project includes a minimum of 30% of
the units restricted to lower income households. Accordingly, the City is obligated to grant the
requested incentive unless it can find that the incentive is not required in order to provide for
affordable housing costs, that the incentive would have a specific adverse impact upon public health
and safety or the physical environment or on any real property that is listed in the California
Register of Historical Resources, or that the incentive would be contrary to state or Federal law.
Public Hearing closed: 8:36 p.m.
Vice Mayor Addiego inquired on the building structural condition including the adjacent property
and the City's responsibility in approving unreinforced brick projects. Economic and Community
Development Director Greenwood provided an overview on the City's efforts to acquire the
adjacent property and indicated that at the time of approval the building was structurally acceptable.
Councilmember Nagales expressed his concern on the buildings current structural condition.
Economic and Community Development Director Greenwood indicated that the building fused
together with the adjacent building and structurally holding each other up.
Senior Planner Gross indicated that the applicant requested the City cap permit and impact fees for
this project. Vice Mayor Addiego requested reassurance that the fees the developer would pay are
equitable to other properties. Deputy Director of Economic and Community Development Selander
provided an overview of the fees waived for the proposed project along with current permit fees.
Councilmember Matsumoto requested that staff be more thorough in listing impact fees to future
reports.
At the request of Councilmember Nagales, Economic and Community Development Coordinator
Barnard provided an overview of the proposed amendments and project funding.
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Vice Mayor Addiego shared his support of downtown housing and indicated that the proposed
project is a great example of affordable housing.
Councilmember Nagales requested clarification on funding sources and affordability. Deputy
Director of Economic and Community Development Selander provided an overview of the funding
sources and tax credit funding opportunities. Councilmember Nagales inquired about the process of
non -approval. City Attorney Woodruff explained the non -approval process and indicated that if the
City terminated the agreement then the City would follow property disposition as mandated by the
Surplus Land Act.
Councilmember Nicolas inquired about the demolition process and project funding. Alex Sanchez,
Executive Vice President of ROEM Development, indicated that staff assessed the structural
condition of both buildings and determined that demolition of the building was not adequate.
Project pending a $63,000 million dollar award.
5a. Resolution No. 29-2020 making findings and approving amendments to previous
entitlements, including a Density Bonus and Incentives Request, at 418 Linden Avenue, in
the Downtown Transit Core District, and 201-219 Grand Avenue, in the Grand Avenue Core
District, and determination that the projects continue to be consistent with the Downtown
Station Area Specific Plan Environmental Impact Report.
Motion — Vice Mayor Addiego/Second — Councilmember Nagales: To approve Resolution No. 29-
2020, by roll call vote: AYES: Councilmembers Nagales and Nicolas, Vice Mayor Addiego and
Mayor Garbarino; NAYS: Councilmember Matsumoto; ABSENT: None; ABSTAIN: None.
5b. Resolution No. 30-2020 approving the Fourth Amendment to the Development Agreement
for 201-219 Grand Avenue and 418 Linden Avenue properties with ROEM Development
Corporation.
Motion — Councilmember Nagales/Second — Councilmember Nicolas: To approve Resolution No.
30-2020, by roll call vote: AYES: Councilmembers Nagales and Nicolas, Vice Mayor Addiego and
Mayor Garbarino; NAYS: Councilmember Matsumoto; ABSENT: None; ABSTAIN: None.
5c. Resolution No. 31-2020 approving the Fourth Amendment to the 418 Linden Purchase and
Sale Agreement with ROEM Development Corporation
Motion — Vice Mayor Addiego/Second — Councilmember Nicolas: To approve Resolution No. 31-
2020, by roll call vote: AYES: Councilmembers Nagales and Nicolas, Vice Mayor Addiego and
Mayor Garbarino; NAYS: Councilmember Matsumoto; ABSENT: None; ABSTAIN: None.
5d. Resolution No. 32-2020 approving the Fourth Amendment to the 201-219 Grand Avenue
Purchase and Sale Agreement with ROEM Development Corporation.
Motion — Councilmember Nicolas/Second — Councilmember Nagales: To approve Resolution No.
32-2020, by roll call vote: AYES: Councilmembers Nagales and Nicolas, Vice Mayor Addiego and
Mayor Garbarino; NAYS: Councilmember Matsumoto; ABSENT: None; ABSTAIN: None.
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5e. Resolution No. 33-2020 approving Budget Amendment Number 20.034, which appropriates
$2,450,000 from the City of South San Francisco's Housing Asset Fund (Fund 241) for a
developer loan to ROEM Development Corporation for the development of 46 Below Market
Rate units and one managers unit at 201-219 Grand Avenue.
Motion — Councilmember Nagales/Second — Councilmember Nicolas: To approve Resolution No.
33-2020, by roll call vote: AYES: Councilmembers Nagales and Nicolas, Vice Mayor Addiego and
Mayor Garbarino; NAYS: Councilmember Matsumoto; ABSENT: None; ABSTAIN: None.
5f. Resolution No. 34-2020 approving Budget Amendment Number 20.033, which appropriates
$1,050,000 of the City of South San Francisco's Housing Trust Fund (Fund 205) as a loan to
ROEM Development Corporation for the development of 36 Below Market Rate units and one
managers unit at 418 Linden Avenue.
Motion — Councilmember Nicolas/Second — Councilmember Nagales: To approve Resolution No.
34-2020, by roll call vote: AYES: Councilmembers Nagales and Nicolas, Vice Mayor Addiego and
Mayor Garbarino; NAYS: Councilmember Matsumoto; ABSENT: None; ABSTAIN: None.
Meeting Recessed: 9:21 p.m.
Meeting Resumed: 9:29 p.m.
ADMINISTRATIVE BUSINESS
6. Report regarding Resolution No. 35-2020 of the City Council of the City of South San Francisco
proclaiming a local State of Emergency related to the Novel Coronavirus 2019 (COVID-19).
(Sharon Ranals, Assistant City Manager)
Assistant City Manager Ranals presented the report and indicated that both the State of California
and the County of San Mateo issued emergency declarations regarding the Novel Coronavirus
(COVID-19) epidemic. She indicated that Chapter 2.72 of the South San Francisco Municipal Code
provides the authority for Council to declare a local emergency in response to conditions of extreme
peril to the safety of persons and property in South San Francisco. The declaration of local
emergency could assist with receiving mutual aid resources from the State of California and
neighboring jurisdictions to assist South San Francisco in containing the spread of COVID-19. The
Governor proclaimed a State of Emergency and requested a Presidential Declaration; the City of
South San Francisco could be eligible for cost recovery funds related to response to the COVID-19
outbreak.
Councilmember Nagales inquired on the status of the Emergency Rental Assistance Program due to
COVID-19 pandemic workforce impacts. Deputy Director of Economic and Community
Development Selander indicated that the contract is under final review with a request to expedite
funding.
Assistant City Manager Ranals apprised Council on the leadership efforts to draft Continuity of
Operations for .their respective department to support both full-time and part-time staff. Human
Resources Director Lockhart indicated that under State law, all government employees are declared
Disaster Service Workers who can be called upon an emergency, however, the process requires
consideration and extensive planning. City Attorney Woodruff informed the Council that all
departments are working collaboratively.
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MINUTES PAGE 7
Vice Mayor Addiego expressed his admiration to see the Administration working together to protect
the City's workforce.
Motion--Councilmember Matsumoto/Second--Councilmember Nicolas: to approve Resolution
No. 35-2020. Unanimously approved by roll call vote.
7. Report regarding a Fleet Procurement Policy as it relates to Electric Vehicles (Dave Bockhaus,
Deputy Director of Public Works)
Deputy Director Bockhaus presented the proposed Fleet Procurement Policy relating to Electric
Vehicles. He indicated that the San Mateo County Civil Grand Jury report summarized the Grand
Jury's survey of the state of electric vehicles in the fleets of San Mateo County and the 20 cities
within its boundaries. The report explored the Climate Action Plans of each jurisdiction and
assessed whether the CAP addresses electric vehicles and the conversion of municipal fleets to all -
electric with four recommendations; staff explored options.
Councilmember Matsumoto shared discussions with City Manager Futrell about transitioning fleet
to zero -emission vehicles to protect the environment. She indicated that the City must begin to
transition to electric vehicles and suggested gradual increments beginning with hybrid vehicles.
Vice Mayor Addiego expressed his support of all -electric fleet, however, the change must come
during the right time, considering cost and environmental impacts.
Deputy Director Bockhaus appraised Council on the status of the current fleet inventory and
indicated that since 2016 the City has not replaced the fleet. Taking into consideration the Grand
Jury report staff will replace the City Manager's vehicle with a hybrid and consider domestically
manufactured electric -vehicles to update the vehicle fleet and the City's Administration Instruction
Section III No.6 Vehicle Replacement, Upgrade, and Additions to the Fleet Policy. A
recommendation to Council will be forthcoming.
Councilmember Matsumoto inquired about a City policy requiring the City logo on all fleet vehicles
noting that the City Manager and City Council pool car did not have one affixed. Deputy Director
Bockhaus indicated all vehicles except executive staff and Police Department unmarked vehicles
carry a City logo.
8. Study Session regarding conceptual program guidelines for an Employee Down Payment
Assistance Program. (Nell Selander, Deputy Director Economic & Community Development
Department)
Item rescheduled to a future Study Session date.
9. Report regarding an ordinance adding Chapter 8.72 to the South San Francisco Municipal Code
Title 8 regulating the use of disposable food service ware by food facilities. (Christina
Fernandez, Assistant to the City Manager)
Assistant to the City Manager Fernandez presented the report and indicated that City of South San
Francisco is committed to sustainability, environmental preservation, and reducing greenhouse gas
emissions. The City's Green Food Packaging ordinance adopted in 2008 prohibits food vendors
from dispensing prepared food to customers in disposable food service ware made from
REGULAR CITY COUNCIL MEETING MARCH 11, 2020
MINUTES PAGE 8
polystyrene. (SSFMC Chapter 8.60). Effective April 22, 2013, the City adopted a reusable bag
ordinance that prohibited the use of single use carryout bags at retail stores. It required retailers to
charge customers for recycled paper bags and reusable bags at point of sale. (SSFMC Chapter
8.64) In 2014, the City adopted the City's Climate Action Plan to meet the City's goals to reduce
energy usage and greenhouse gas emissions communitywide.
In 2016, the City joined Peninsula Clean Energy, which gives residents and businesses the option
to purchase energy from renewable sources. She indicated that South San Francisco encourages
residents and businesses to participate in various transit options including the Free South City
Shuttle service and SCOOP, the commute app,
In March 2019, the City of South San Francisco began to explore the prohibition of plastic food
service ware, specifically plastic straws provided by restaurants and fast food establishments. At a
Special City Council on April 9, 2019, the City Council provided staff direction to continue to
explore banning plastic straws and other food service ware from restaurants and fast food
restaurants. Council directed staff to reach out to the business community regarding the potential
ban of plastic straws.
Of the three initiatives, plastic food service ware received the least amount of resistance from
restaurants and the California Restaurant Association. The California Restaurant Association
expressed concerns that plastic straws should be made readily available for customers (e.g. at
dispensers on counters). The proposed Disposable Food Service Ware Ordinance includes
Accessories (e.g., straws, stirrers, cup spill plugs, condiment packets, utensils, napkins, etc.)
provided to consumers only upon request or at self -serve stations/dispensers. Plastics not allowed
include traditional plastics and compostable plastics (aka bioplastics, PLA). Acceptable materials
are natural fiber -based (e.g., paper, wood, bamboo, sugarcane, wheat stalk, hay, etc.). Exemptions
include aluminum, plastic straws for medical accommodations (upon request) and if no reasonably
feasible alternative exists.
Councilmember Nagales inquired if drive-through restaurants would also be required to comply.
Assistant to the City Manager Fernandez indicated that establishments would have to provide fiber
straws with a minimal amount of plastic straws on hand and available upon request. She provided
an overview of outreach efforts to raise awareness amongst local merchants, but if approved, the
ordinance would go into effect 30 days after adoption with operation and enforcement implemented
one year after adoption.
Vice Mayor Addiego expressed his concern noting that some retailers are not complying with the
reusable bag ordinance. Assistant to the City Manager Fernandez indicated that staff would increase
outreach efforts to gain compliance.
Motion—Councilmember Matsumoto/Second--Councilmember Nagales: to waive reading and
introduce an ordinance adding Chapter 8.72 to the South San Francisco Municipal Code Title 8
regulating the use of disposable food service ware by food facilities. Unanimously approved by roll
call vote.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
None
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MINUTES PAGE 9
CLOSED SESSION
Entered into Closed Session: 10: 09 p.m.
11. Conference with Legal Counsel - Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of Case: Kashiwa Fudosan America, Inc. v. City of South San Francisco
San Mateo County Superior Court Case Number: 18 -CIV -01728
Resumed from Closed Session: 10:23 p. m.
Report out of Closed Session by Mayor Garbarino: The City Council approved a settlement
agreement that provides for the payment of a portion of plaintiff's attorneys' fees, entry of a final
judgment, and dismissal of the case with prejudice.
ADJOURNMENT
Being no further business Mayor Garbarino adjourned the meeting at 10:23 p.m.
Respectfully submitted by:
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osa Govea Acosta, CMC, CPMC
City Clerk
Approved
Mayor
Approved by the City Council: C05—'43 l aoza
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