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Home My WebLink About2020-03-02 e-packet @3:30Monday, March 2, 2020 3:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda March 2, 2020Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Community Development Block Grant (“CDBG”) Standing Committee of the City Council will hold a Special Meeting on Monday, March 2, 2020 at 3:30 p.m., at City Hall, City Manager's Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Call To Order. Roll Call. Agenda Review. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meeting on February 18, 2020.1. Study session regarding the Community Development Block Grant Fiscal Year 2020-2021 Budget Allocation (Kris Romasanta, Community Development Coordinator) 2. Adjournment. Page 2 City of South San Francisco Printed on 5/8/2020 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-179 Agenda Date:3/2/2020 Version:1 Item #:1. Motion to approve the Minutes for the meeting on February 18, 2020. City of South San Francisco Printed on 2/28/2020Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-77 Agenda Date:3/2/2020 Version:1 Item #:2. Study session regarding the Community Development Block Grant Fiscal Year 2020-2021 Budget Allocation (Kris Romasanta, Community Development Coordinator) BACKGROUND/DISCUSSION The purpose of this study session is to receive feedback from the Community Development Block Grant Standing Committee of the City Council (CDBG Standing Committee)regarding the FY 20-21 Annual Action Plan (Action Plan)and Budget.On February 18,2020,the CDBG Standing Committee made preliminary funding allocations to public service sub-recipients and capital improvement projects based on budget estimates from the previous year. The United States Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare an Action Plan in order to receive funds through the CDBG Program.The City has begun to develop its FY 20-21 Action Plan.As part of this process,the City is required to hold two public hearings.The first public hearing was held at City Council on February 26,2020 to assess the needs of the community.The second and final public hearing to hear public comments on the draft Action Plan is scheduled for April 22, 2020. BUDGET Recently,HUD announced entitlement allocations for FY 20-21.The City of South San Francisco’s entitlement amount is $493,573.Since HUD issued the entitlement amount during the development stage of the Action Plan,staff is preparing the budget reflective of the entitlement amount.This will allow the CDBG Standing Committee and City Council to use final funding allocations rather than budget estimates for the Action Plan. The budget outlined in Attachment 1 incorporates the public service grantees’requests,program income estimate and roll over from prior years,which totals to $538,774.The spending caps for Public Services (15%) and Administrative Costs (20%)are HUD regulated formulas.Eligible activities that are not restricted to spending caps include capital improvements,public facilities,and Minor Home Repair Programs,which include the housing rehabilitation loan program, debris box vouchers, and emergency home repairs. Public Services (Non-profits) In December 2019,the City invited public service agencies to apply for CDBG grant funding.These applications were due on Thursday,January 16,2020.The City received 13 public service applications,seven from current grantee non-profits and six from new non-profits.Economic and Community Development staff has reviewed the applications for eligibility and completeness. Attachment 3 provides an overview with staff recommendations for the CDBG Standing Committee’s consideration and review.On February 18,staff recommended that $57,100 of the housing-related requests be funded by the City’s housing funds.By making this change,other non-profits that provide meaningful work for low-income residents in South San Francisco could be funded through CDBG funds. In addition to CDBG funding,the City also receives HOME funds from the County of San Mateo HOME consortium.CDBG regulations require that the City use HOME funding to affirmatively further fair housingCity of South San Francisco Printed on 2/28/2020Page 1 of 3 powered by Legistar™ File #:20-77 Agenda Date:3/2/2020 Version:1 Item #:2. consortium.CDBG regulations require that the City use HOME funding to affirmatively further fair housing and these activities can only be funded from administration or public service funds.The City has not yet received notification from HUD or the County regarding the entitlement amount but has estimated the FY 20- 21 allocation to be $12,000. The City received only one applicant for this funding source, Project Sentinel. The City usually selects non-profits for a two year funding cycle,with FY 20-21 being the first of the two years. Minor Home Repair Programs Amounts to the Minor Home Repair non-profits (CID,El Concilio and Rebuilding Together Peninsula)may be the highest and best use of the funding to support affordable housing.Providing the non-profits with higher funding amounts allow them to perform more efficiently.Consequently,there is also less drain on City staff time and resources.Staff regularly refer residents to these organizations when residents are not looking for loans or when the programs that the City has in place do not accommodate these residents’ needs. City Sponsored Activities: Housing The City sponsored activities for housing include the debris box vouchers,emergency home repairs and the housing rehabilitation loan program.The housing rehabilitation loan program is currently being evaluated to help streamline the administration of loans and the construction process.Staff has been evaluating and pursuing a collaborative effort with other members of the CDBG San Mateo County Cohort to help minimize staff time and provide a cost effective approach to the administrative requirements for the rehabilitation loan programs. Based on interaction with residents as well as input from CDBG nonprofits,residents are hesitant to apply for such large loans. The following reasons have been provided. ·The rising cost of construction provides very limited options to rehabilitating a home.For example,the cost of updating electrical wiring for safety can exhaust all funds where in the past it would revitalize an entire home. ·There is a specific need only for roofing. ·There is hesitancy for residents to take on large loans on limited income despite low interest rates or deferred payments. Given that the program,in its current structure,is not effective or competitive,staff is currently evaluating how best to provide residents with the services they want and need. Staff recommend retaining a small budget for the Housing Rehab Loan Program,as well as continuing to fund Debris Box Vouchers and Emergency Home Repairs.This would also help the City achieve the City’s timeliness deadlines. City Sponsored Public Improvements For Category 3 (of Attachment 3),staff has a proposed budget for discussion.Staff is proposing shifting funds from minor home repairs and city-sponsored programs to public improvements.This would increase the budget for Public Improvements to $190,000 for the Irish Town Green Park Rehabilitation. FISCAL IMPACT Holding this study session has no fiscal impact on the General Fund.Funding recommendations made by the CDBG Standing Committee,if approved by the City Council,will have impacts to the CDBG budget and the City’s housing funds described above. City of South San Francisco Printed on 2/28/2020Page 2 of 3 powered by Legistar™ File #:20-77 Agenda Date:3/2/2020 Version:1 Item #:2. RELATIONSHIP TO STRATEGIC PLAN The CDBG Program addresses the following Strategic Plan areas: ·Strategic Plan Priority #2 Quality of Life ·Initiative 2.3 - Promote a balanced mix of housing options in South San Francisco ·Priority Area 3 Financial Stability ·Priority Area 6 Community Connections CONCLUSION Using the CDBG Standing Committee’s feedback,staff will incorporate the budget recommendations into the Action Plan and present again at the City Council CDBG Hearing on April 22, 2020. City of South San Francisco Printed on 2/28/2020Page 3 of 3 powered by Legistar™ Attachment 1 Organization Program FY 20-21 Amount Requested FY 20-21 Client Goal FY 19-20 Amount Received 1 CORA CORA Emergency Shelter Program 10,200$ 6 15,160$ 2 HIP Housing Home Sharing Program 12,000$ 8 14,260$ 3 Legal Aid Society of San Mateo County Homesavers 12,300$ 190 12,300$ 4 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled 20,000$ 96 15,120$ 5 Rape Trauma Services Center Sexual Assault Services 15,000$ 78 16,060$ 6 Samaritan House Safe Harbor 16,000$ 92 15,160$ 7 StarVista Transitional Housing 11,000$ 13 10,760$ 8 Friends for Youth Mentoring for youth 5,000$ 20 New 9 Health Mobile Free Mobile Clinic 10,000$ 140 New 10 IEP Collaborative Advocacy training for low-income and youth with disabilities 5,053$ 240 New 11 Life Moves Shelter Operations CDBG 25,000$ 191 New 12 Renaissance Entrepreneurship Small business training 25,000$ 30 New 13 United Way of the Bay Area 211 Referral Service 7,800$ 260 New 14 Subtotal 174,353$ 1364 86,520$ 15 CID Housing Accessibility Modification 10,000$ 5 30,000$ 16 El Concilio of San Mateo County Peninsula Minor Home Repair 37,500$ 10 37,500$ 17 Rebuilding Together Peninsula National Rebuilding Day 15,750$ 30 15,750$ 18 Rebuilding Together Peninsula Safe at Home 55,000$ 12 55,000$ 19 Subtotal 118,250$ 57 138,250$ 20 City of South San Francisco Irish Town Green 130,000$ 2649 New 21 Habitat for Humanity Firehouse Live 100,000$ 81 New 22 Subtotal 230,000$ 2730 23 Project Sentinel Fair Housing 16,171$ 77$ 16,171$ 24 TOTAL 538,774$ 240,941$ CAPITAL IMPROVEMENTS/PUBLIC FACITILIES HOME FUNDS: FAIR HOUSING ACTIVITIES Community Development Block Grant Program FY 20-21 Grant Allocation Requests PUBLIC SERVICE GRANTS MINOR HOME REPAIR PROGRAMS *Note that Rebuilding Together's National Rebuilding Day is a one day event held the last weekend in April. Therefore, Rebuilding Together doesn't report clients served until Quarter 4 CDBG FY 20-21 FY 19-20 (Actual) Entitlement Amount 493,573 466,637 Prior Years Uncommitted Funds (Estimated Rollover)100,000 386,494 Program Income Estimate 30,000 80,245 Total 623,573 933,376 PUBLIC SERVICES Estimate Actual 15 % of FY 20-21 Entitlement 74,036 69,996 15% of Prior Year Program Income 12,037 20,604 Total Public Service Limit 86,073 90,600 CDBG ADMINISTRATION 20% of FY 20-21 Entitlement 98,715 93,327 20% of Estimated Current Year Program Income 6,000 16,049 Total Administration Limit 104,715 109,376 CAPITAL IMPROVEMENTS/PUBLIC FACILITIES Estimate Actual Capital Improvements Projects 190,000 206,000 MINOR HOME REPAIR PROGRAMS 107,750 138,250 CITY SPONSORED ACTIVITIES Housing Rehabilitation Program 45,000 45,000 Debris Box Vouchers 2,000 2,000 Emergency Home Repairs 50,000 50,000 Total City Sponsored Activities 97,000 97,000 Total Non-Restricted Funds 394,750 441,250 Contingency 38,036 292,150 NON-RESTRICTED CDBG FUNDS Attachment 2 Community Development Block Grant Program FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS Organization Program FY 19-20 Amount Received FY 20-21 Amount Requested Staff Recommendation CDBG Subcommittee Recommendation 1 CORA CORA Emergency Shelter Program 15,160$ 10,200$ 10,000$ 10,000$ 2 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled individuals 15,120$ 20,000$ 20,000$ 20,000$ 3 Rape Trauma Services Center Sexual Assault Services 16,060$ 15,000$ 15,000$ 15,000$ 4 IEP Collaborative Advocacy training for low-income and youth with disabilities New 5,053$ 5,053$ 5,053$ 5 Life Moves Shelter Operations CDBG New 25,000$ 25,000$ Housing Fund 6 Legal Aid Society of San Mateo County Homesavers 12,300$ 12,300$ Housing Fund Housing Fund 7 HIP Housing Home Sharing Program 14,260$ 12,000$ Housing Fund Housing Fund 8 Samaritan House Safe Harbor 15,160$ 16,000$ Housing Fund 16,000$ 9 StarVista Transitional Housing 10,760$ 11,000$ Housing Fund 11,000$ 10 United Way of the Bay Area 211 Referral Service New 7,800$ Housing Fund Housing Fund 11 Friends for Youth Mentoring for youth New 5,000$ 0 5,000$ 12 Health Mobile Free Mobile Clinic New 10,000$ 0 13 Renaissance Entrepreneurship Small business training New 25,000$ 0 Subtotal 86,520$ 174,353$ 75,053$ 82,053$ $ 86,073 14 CID Housing Accessibility Modification 30,000$ 10,000$ 10,000$ 10,000$ 15 El Concilio of San Mateo County Peninsula Minor Home Repair 37,500$ 37,500$ 27,000$ 27,000$ 16 Rebuilding Together Peninsula National Rebuilding Day 15,750$ 15,750$ 15,750$ 15,750$ 17 Rebuilding Together Peninsula Safe at Home 55,000$ 55,000$ 55,000$ 55,000$ Subtotal 138,250$ 118,250$ 107,750$ 107,750$ $ 138,250 18 City of South San Francisco**Irish Town Green New 130,000$ 130,000$ 190,000$ 19 Habitat for Humanity Firehouse Live New 100,000$ 20 City of South San Francisco City-Sponsored Housing Rehab Prog***117,000$ 117,000$ 97,000$ Subtotal 230,000$ 247,000$ 287,000$ $ 287,000 Organization Program FY 19-20 FY 20-21 Amount Requested Staff Recommendation CDBG Subcommittee Recommendation 21 City of South San Francisco CDBG Administration 104,715$ 104,715$ 104,715$ $ 104,715 22 Project Sentinel Fair Housing 16,171$ 12,000$ 12,000$ $ 12,000 Total Funds Requested 538,774$ Total Estimated Funds Available 635,573$ *15% of Estimated Entitlement Amount (FY 20-21) = ; 15% of Estimated Prior Year Program Income (FY 19-20) = $ ** The amount requested for Public ROW Improvements does not included staffing costs to manage the projects *** The amount request for the City-Sponsored Housing Rehabilitation Program does include staffing costs to administer the program Total Estimated HOME Funds Available for Fair Housing Activities: Estimated CDBG Funds Available for Minor Home Repair Programs: CDBG- Category 3: CAPITAL IMPROVEMENTS/PUBLIC FACITILIES Estimated CDBG Funds Available for City Sponsored Programs: CDBG - Category 4: ADMINISTRATION Estimated CDBG Funds Available for CDBG Administration: HOME FUNDS - Category 5: FAIR HOUSING ACTIVITIES CDBG- Category 2: MINOR HOME REPAIR PROGRAMS Community Development Block Grant Program FY 20-21 Applications and Recommendations CDBG- Category 1: PUBLIC SERVICE GRANTS Estimated CDBG Funds Available for Public Service Activities*: