HomeMy WebLinkAbout2020-04-22 e-packet@7:00Wednesday, April 22, 2020
7:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
TELECONFERENCE MEETING
City Council
Regular Meeting Agenda
April 22, 2020City Council Regular Meeting Agenda
TELECONFERENCE MEETING NOTICE
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE
GOVERNOR’S EXECUTIVE ORDERS N-25-20 AND N-29-20 ALLOWING FOR DEVIATION
OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE
ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS
THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY
BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL
GOVERNMENTAL FUNCTION.
The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff
and the public while allowing for public participation.
Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor Addiego and Mayor Garbarino and essential
City staff will participate via Teleconference. Members of the public may submit their comments on any agenda
item or public comment via email or City Council hotline.
PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES
SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY
TELECONFERENCE.
MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY:
Internet: https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council
Local cable channel: Astound, Channel 26 or Comcast, Channel 27
Page 2 City of South San Francisco Printed on 5/8/2020
April 22, 2020City Council Regular Meeting Agenda
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting Council
business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00
p.m.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading
an item, it will be ready for Council action.
RICHARD A. GARBARINO, Mayor
MARK ADDIEGO, Vice Mayor
MARK NAGALES, Councilmember
BUENAFLOR NICOLAS, Councilmember
KARYL MATSUMOTO, Councilmember
ROSA GOVEA ACOSTA, City Clerk
FRANK RISSO, City Treasurer
MIKE FUTRELL, City Manager
SKY WOODRUFF, City Attorney
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If,
however, the document or writing is not distributed until the regular meeting to which it relates, then the
document or writing will be made available to the public at the location of the meeting, as listed on this
agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
Page 3 City of South San Francisco Printed on 5/8/2020
April 22, 2020City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
ANNOUNCEMENTS FROM STAFF
PRESENTATIONS
Presentation by Superintendent Dr. Shawnterra Moore of the South San Francisco
Unified School District on the District’s response to students needs during the
COVID-19 pandemic.
1.
Presentation on Fiscal Year 2019-2020 City Finances, and projected finances for
Fiscal Year 2020-2021 (Mike Futrell, City Manager and Janet Salisbury, Finance
Director)
2.
REMOTE PUBLIC COMMENTS
Members of the public wishing to participate are encouraged to submit public comments in writing in
advance of the meeting by 6:00 p.m. on Wednesday, April 22nd. Public comments must identify the
Agenda Item Number in the SUBJECT Line of the email. The comments will be read into the record,
with a maximum allowance of 3 minutes per individual comment, subject to the Mayor's discretion.
All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of
speaking time. If a comment is received after the agenda item is heard but before the close of the
meeting, the comment will still be included as a part of the record of the meeting and read into the
record. Comments that are not in compliance with the City Council's rules of decorum may be
summarized for the record rather than read verbatim. The email and phone line below will be
monitored during the meeting.
Your entire electronic comment will become part of the record and will be available for public inspection.
Email: all-cc@ssf.net
Members of the public wishing to participate are encouraged to submit public comments in writing in advance of
the meeting by 6:00 p.m. on Wednesday, April 22nd. Public comments must identify the Agenda Item
Number in the SUBJECT Line of the email. The comments will be read into the record, with a maximum
allowance of 3 minutes per individual comment, subject to the Mayor's discretion. If a comment is received after
the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the
record of the meeting and read into the record.
Page 4 City of South San Francisco Printed on 5/8/2020
April 22, 2020City Council Regular Meeting Agenda
City Council Hotline: (650) 829-4670
Voice Messages will be monitored during the meeting and read into the record. We ask that you limit your
voicemail to comply with the 3 minute time limitation for public comment.
Page 5 City of South San Francisco Printed on 5/8/2020
April 22, 2020City Council Regular Meeting Agenda
COUNCIL COMMENTS/REQUESTS
CONSENT CALENDAR
Motion to approve the Minutes for the meetings on February 19, 2020, February 21,
2020 and February 26, 2020.
3.
Report regarding a resolution authorizing the write-off of $306,673.54 in uncollectable
ambulance billing accounts receivable. (Richard Walls, Emergency Medical Services
Chief)
4.
Resolution authorizing the write-off of $306,673.54 in uncollectable ambulance billing
accounts receivable.
4a.
Report regarding a resolution authorizing the City Manager to execute Program
Supplemental Agreement No. U31 with the State of California in the amount of
$72,000 to develop a Local Roadway Safety Plan for the City of South San Francisco.
(Bianca Liu, Senior Engineer)
5.
Resolution approving and authorizing the City Manager to execute Program
Supplemental Agreement No. U31 with the State of California to develop a Local
Roadway Safety Plan for the City of South San Francisco.
5a.
Report regarding a resolution adopting a proposed list of projects for fiscal year
2020-21 funded by SB1: The Road Repair and Accountability Act of 2017. (Bianca
Liu, Senior Engineer)
6.
Resolution adopting a proposed list of projects for fiscal year 2020-21 funded by SB1:
The Road Repair and Accountability Act of 2017.
6a.
Report regarding a resolution authorizing the acceptance of $56,800 in donations from
the South San Francisco Friends of Parks and Recreation and SC Properties. (Greg
Mediati, Deputy Director, Parks and Recreation Department)
7.
Resolution authorizing the acceptance of $56,800 in donations from the South San
Francisco Friends of Parks and Recreation and SC Properties.
7a.
Page 6 City of South San Francisco Printed on 5/8/2020
April 22, 2020City Council Regular Meeting Agenda
PUBLIC HEARING
Report regarding a Public Hearing to receive public comment and a resolution
amending the City’s Community Development Block Grant (CDBG) 2018-2023
Consolidated Plan and Fiscal Year 2019-2020 Annual Action Plan to reprogram funds
for economic development activities to support businesses impacted by COVID-19
(Kris Romasanta, Community Development Coordinator)
8.
Resolution approving amendments to the City’s Community Development Block
Grant 2018-2023 Consolidated Plan and Fiscal Year 2019-2020 Annual Action Plan to
reprogram funds for economic development activities to support businesses impacted
by COVID-19, and authorize a budget transfer to incorporate the CARES Act Funds
into the Fiscal Year 2019-2020 CDBG operating budget.
8a.
Report regarding a Public Hearing on the City’s Fiscal Year 2020-2021 Annual Action
Plan (Action Plan) for the Community Development Block Grant (CDBG) Program
and consideration of adopting a resolution approving the Action Plan and authorizing
its submittal and all other required documents to the U.S. Department of Housing and
Urban Development; authorizing a budget transfer to incorporate the CDBG, HOME
Administrative Funds, and CARES Act Funds into the FY 20-21 Operating Budget;
and authorizing the City Manager to execute all documents and certifications necessary
to secure and award CDBG, HOME Administrative Funds, and CARES Act Funds for
the City. (Kris Romasanta, Community Development Coordinator)
9.
Resolution approving the City of South San Francisco’s Fiscal Year 2020-2021
Annual Action Plan (Action Plan); authorizing submittal of the Action Plan and all
other required documents to the U.S. Department of Housing and Urban Development
(HUD); authorizing a budget transfer to incorporate the CDBG, HOME administrative
fund, and CARES Act Funds into the 2020-2021 operating budget; and authorizing the
City Manager to execute all documents and certifications necessary to secure and
award CDBG, HOME administrative funds, CARES Act Funds for the City
9a.
ADMINISTRATIVE BUSINESS
Report regarding a resolution approving budget amendment 20.041 appropriating
$57,100 from the Housing Trust Fund in Fiscal Year 2019-2020 to support non-profit
organizations that provide homeless prevention programs for South San Francisco
residents. (Kris Romasanta, Community Development Coordinator)
10.
Resolution approving budget amendment 20.041 appropriating $57,100 from the
Housing Trust Fund in Fiscal Year 2019-2020 to support non-profit organizations that
provide homeless prevention programs for South San Francisco residents
10a.
Page 7 City of South San Francisco Printed on 5/8/2020
April 22, 2020City Council Regular Meeting Agenda
Report regarding a status update on the South San Francisco Station Improvements
Project (st1603), and a resolution approving the grant of a fiber optics easement in the
City of South San Francisco Right-of-Way to Union Pacific Railroad for joint trench
lines and authorizing the City Manager to execute an easement deed. (Jason Hallare,
Senior Civil Engineer & Howard Beckford, Project Manager)
11.
Resolution approving the grant of a fiber optics easement in the City of South San
Francisco Right-of-Way for the South San Francisco Station Improvements Project
(st1603) to Union Pacific Railroad for joint trench lines, and authorizing the City
Manager to execute a grant of easement.
11a.
Report regarding a resolution approving amendments extending two Consulting
Services Agreements for Administrative, Plan Review, and Inspections Services for an
additional one-year period respectively with CSG Consultants Inc., and with West
Coast Code Consultants, Inc. (Phillip Perry, Chief Building Official)
12.
Resolution approving Second Amendments to the current consulting services
agreements for Administrative, Plan Review, and Inspection Services for the Building
Division with CSG Consultants Inc., and West Coast Code Consultants Inc.,
respectively, and authorize the City Manager to execute the amendments.
12a.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
CLOSED SESSION
Conference with Labor Negotiators
Agency designated representatives: Leah Lockhart, Human Resources Director,
Donna Williamson, Liebert Cassidy Whitmore
Employee organization: AFSCME, Local 829; Confidential Unit - Teamsters Local
856; Mid-management Unit - Teamsters Local 856; and International Union of
Operating Engineers, Local 39
13.
Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representative: Sky Woodruff, City Attorney
Unrepresented employee: Mike Futrell, City Manager
14.
Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957)
Title: City Manager
15.
ADJOURNMENT
Page 8 City of South San Francisco Printed on 5/8/2020
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-282 Agenda Date:4/22/2020
Version:1 Item #:1.
Presentation by Superintendent Dr. Shawnterra Moore of the South San Francisco Unified School District on
the District’s response to students needs during the COVID-19 pandemic.
City of South San Francisco Printed on 4/22/2020Page 1 of 1
powered by Legistar™
SSFUSD COVID-19 UPDATES
SSF CITY COUNCIL MEETING
April 22, 2020
Government Code Section
54957.5
SB 343
Agenda: 4/22/2020 Item #1
SSFUSD PRIORITIES & VALUES
●Keeping the needs of our students, staff, and families at the center of
our work and navigating it all through the lens of equity and access
●Navigating this unprecedented situation with compassion, empathy,
and care for all involved
●Maintaining essential services for our students and community
●Maintaining positive and productive relationships with our union
leaders and staff
●Strengthening our at home learning efforts and seeking consistency
and support for staff and families
COMMUNICATION & ENGAGEMENT EFFORTS
●Weekly communications -using email, phone calls, through school communication
channels, and posting to our website in both English and Spanish
●Daily/Weekly Board updates
●Sharing information at Board meetings (100+ participants) and inviting the public to provide
public comment -we use the feedback in our ongoing discussions and decisions as well.
DISTANCE LEARNING
●Enhancing distance learning plans
●Great teacher -student engagement through digital learning
and collaboration platforms
●Videos of lessons and encouragement
MOU UPDATES
Memorandums of Understanding (MOU’s) with
Bargaining Groups
●CTA -We have agreement
●AFT -We have agreement
●CSEA -We have agreement
EDUCATIONAL SERVICES -
PROMOTION/GRADUATION EVENTS
●SSFUSD is researching various possibilities for
promotion/graduation events -
keep/virtual/postponement or combination of both
●Next Steps -obtain input from students/families and
staff -survey will be sent and shared with site leaders
MEAL DISTRIBUTION AND FACILITIES UPDATES
●Meal Distribution Plan approved by the California Department of
Education
●Every Monday and Wednesday
●Spruce ES, Westborough MS, and El Camino HS
●12:00 pm to 1:00 pm
●939 breakfasts and 939 lunches served last week
MEAL DISTRIBUTION AND FACILITIES UPDATES
Facilities Update
●Cleaned and disinfected 100%of school sites and District Office during Spring
Break
●Starting in April 2020 :
○Tuesdays & Thursdays -Open and close schools, clean & disinfect classrooms, bathrooms,
main office, and other common areas, and pick-up garbage
TECHNOLOGY DISTRIBUTION PLAN
●Information Gathering
○Survey to parents and staff on equipment and internet access needed
○Principals reach out to families and staff to see if they needed equipment
and/or internet access
○Information is provided to Director of Technology
●Hotspots & Internet Access
○Ordered and distributed 500 Hotspots from T-mobile based on preliminary
results from survey
●Computers
○Provide existing chromebooks and other devices from the campus to students
○Loaner laptops and other devices for staff
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-263 Agenda Date:4/22/2020
Version:1 Item #:2.
Presentation on Fiscal Year 2019-2020 City Finances, and projected finances for Fiscal Year 2020-2021 (Mike
Futrell, City Manager and Janet Salisbury, Finance Director)
City of South San Francisco Printed on 4/22/2020Page 1 of 1
powered by Legistar™
File#: 20-263 Agenda Date: 4/22/2020
Version: 1 Item #: 1
_____________________________________________________________________________
A.INTRODUCTION
South San Francisco is a financially strong, AAA credit rated city —well positioned to weather the
financial downturn associated with the novel coronavirus (COVID-19) pandemic. Nevertheless, it
is obvious the global economy has contracted. Every state in the United States has declared a
state of emergency and millions of Americans have lost their jobs. And South San Francisco has
not been spared this economic pain.
In response to the economic stress coming with COVID -19, the city’s Business Recovery Team is
working tirelessly with local business es to help them survive. The City’s Finance Team is working
as well, forecasting the short- and long-term financial impact to city finances of the economic
slowdown, and it is this work that is the subject of this presentation.
Forecasting future revenues in this uncertain climate is more art than science at th is point. Data
points such as permit applications, reports from hotels and other local businesses, and close
attention to regional reporting from other cities begin to give a picture of the potential impact of
COVID-19 on South San Francisco. Over time, the financial forecast picture will become more
clear.
B.CURRENT FY19-20 BUDGET
Prior to the COVID-19 outbreak, South San Francisco fiscal year 2019-2020 budget reflected total
general fund revenues of $127.8 million ($127,780,177) and commensurate expenditures of
$127.8 million ($127,888,734). This balanced budget incorporated the $2.2 million ($2,174,663)
surplus that was reported during the mid-year budget review, which was presented to Council
on February 26, 2020.
Currently, the City’s financial reserve fund totals $52,346,000, broken down as follows:
General Reserves $24,400,000
Infrastructure Reserves $21,400,000
CalPERS Stabilization Reserve $ 5,546,000
TOTAL $52,346,000
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
Government Code Section
54957.5
SB 343
Agenda: 4/22/2020 Item #2
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 2 of 6
City of South San Francisco
The General Reserve, which represents 20 percent of the City’s annual operating budget (General
Fund), follows the best practices guidelines from the Government Finance Officers’ Association
(GFOA). The Infrastructure Reserves are largely comprised of General Fund surpluses that were
set aside over the last couple of years in anticipation of the City’s future infrastructure projects .
The CalPERS Stabilization Reserve was established through two separate Council actions ($4.5
million in FY15-16 and $1.046 million in FY17-18). Although placed in different categories, the
City Council by majority vote is empowered to use the above reserve funds as necessary to meet
the City’s needs.
C. UPDATED FY 19-20 PROJECTIONS
Below is city staff’s best current estimate of revenues and expenditures for FY 2019-2020, set
side by side with the pre-COVID-19 revenue and expenditure estimates.
1. UPDATED FY 19-20 REVENUES
Revenues
2019-20
Adopted
Revenue Budget
2019-20
COVID-19 Revenue
Projections
2019-20 Net
Loss/Add
Revenues
Property Taxes $ 36,659,133 39,907,062 $ 3,247,929
Sales Tax (w/o Measure W) 18,763,000 17,972,113 -$ 790,887
Transient Occupancy Tax 16,855,297 12,807,873 -$ 4,047,424
Commercial Parking Tax 3,979,573 1,735,724 -$ 2,243,849
Other Taxes 2,078,559 2,339,594 $ 261,035
Franchise Fees 4,000,000 4,262,052 $ 262,052
Licenses and Permits 12,131,018 14,498,693 $ 2,367,675
Fines and Forfeitures 618,500 782,178 $ 163,678
Revenue from Other Agencies 2,485,622 2,087,768 -$ 397,854
Charges for Services 10,417,837 8,267,610 -$ 2,150,227
Interest and Rent 5,309,459 4,727,398 -$ 582,061
Other Revenues 181,994 162,927 -$ 19,067
Transfers In 1,524,868 1,439,915 -$ 84,953
Carryover Purchase Order 12,775,317 12,775,317 -
TOTAL REVENUES $ 127,780,177 $123,766223 -$ 4,013,954
Property tax revenue for the last quarter of FY19-20 is adjusted to match actual property
tax receipts for fiscal year 2018-2019; no reduction is expected in property taxes for the
current fiscal year. Licenses and permit revenue is adjusted to track actual receipts in the
current fiscal year. Despite these positive revenue items, city staff expects a reduction in
overall city general fund receipts of $4,013,954 due to COVID-19.
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 3 of 6
City of South San Francisco
2. UPDATED FY19-20 EXPENDITURES
Below is a high-level summary of fiscal year 2019-2020 budgeted expenditures, along with
the impact of spending reductions implemented due to COVID-19:
Expenditures
2019-20
Adopted
Expenditure
Budget
2019-20
Estimated
Expenditure
Projections
2019-20 Net
Expenditure
Savings/Loss
Payroll
$ 86,893,930 85,848,589 $ 1,045,342
Supplies and Services
27,581,572 25,720,694 $ 1,860,877
Interdepartmental Charges
7,110,914 7,110,914 -
Transfer out to CDBG Fund
3,453 3,453 -
Transfer out to CIP
5,245,712 4,136,052 $ 1,109,660
Transfer out to Storm Water Fund
553,154 553,154 -
Transfer out to Benefits Fund
250,000 250,000 -
Transfer out to Equip. Replacement
250,000 250,000 -
TOTAL REVENUES
$ 127,888,734 123,872,856 $ 4,015,878
More specifically, the following actions were taken to reduce current year expenditures
to ensure a balanced budget by the end of this fiscal year on June 30, 2020. The estimated
cost saving from each action is noted:
Hiring Freeze $ 700,000
Other Payroll Related Savings $ 345,342
Postponement of Clean 2020 Program $ 400,000*
Postponement of Summer Jobs for Youth $ 76,675*
Cancellation BIO 2020 $ 85,000
Restructuring/delaying CIP Projects $ 1,109,660
Reduced Supplies/Services Spending $ 1,299,202
TOTAL $ 4,015,878
* Represents net of expenses incurred through April 15, 2020.
With the above measures, staff expects that the FY19-20 budget will be balanced, without
needing additional funding from City reserves. A list of the restructured or postponed CIP
projects is attached as Attachment 1.
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 4 of 6
City of South San Francisco
D. DEVELOPMENT OF THE FY 2020 - 2021 BUDGET
South San Francisco is well positioned to recover economically from COVID -19, with a large
industrial base anchored by the world’s largest biotechnology research center. It is expected that
the negative economic impact of COVID-19 will be felt throughout fiscal year 2020-2021,
gradually lessening in calendar year 2021 as businesses recover, res taurants reopen, travel
resumes and hotel occupancy increases.
Below is the first draft of staff revenue projections for next fiscal year, projections which will drive
decisions on future expenditure decisions necessary to ensure a balanced city budget. As
additional data becomes available these projections will be revised, and revised again, until the
recommended budget is presented to Council for action in June, 2020.
1. FY 20-21 GENERAL FUND REVENUE PROJECTIONS
The below shows a revenue forecast for FY20-21 set against revenues from FY19-20:
Revenues
2019-20
COVID-19
Revenue
Projections
FY20-21
REVENUE
PROJECTION
2020-21 Net
(Loss)/Add vs.
2019-20 COVID
Projection
PERCENTAGE
REVENUE
CHANGE
Property Taxes 39,907,062 39,108,920 (798,141) - 2%
Sales Tax (w/o Measure W) 17,972,113 15,276,296 (2,695,817) - 15%
Transient Occupancy Tax 12,807,873 7,684,724 (5,123,149) - 40%
Commercial Parking Tax 1,735,724 1,041,434 (694,290) - 40%
Other Taxes 2,339,594 2,078,559 (261,035) - 11%
Franchise Fees 4,262,052 4,250,000 (12,052) 0%
Licenses and Permits 14,498,693 13,048,823 (1,449,869) - 10%
Fines and Forfeitures 782,178 703,960 (78,218) - 10%
Revenue from Other
Agencies 2,087,768 2,500,000 412,232 19%
Charges for Services 8,267,610 6,766,415 (1,501,195) - 18%
Interest and Rent 4,727,398 4,727,398 -
Other Revenues 162,927 162,927 -
Transfers In 1,439,915 1,439,915 -
TOTAL REVENUES 110,990,906 98,789,372 (12,201,534)
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 5 of 6
City of South San Francisco
2. IMPACT ON MEASURE W SALES TAX REVENUES
Measure W sales tax revenues are not included in the above revenue projections. Per
policy, these revenues are accounted for separately with only expenditures related to
public safety, library and parks and recreation, and road maintenance. Current estimates
are a 15% reduction in sales tax revenue in FY 20-21, reflected below:
Actual Revenues FY15-16 $ 1,493,425
Actual Revenues FY16-17 $ 8,888,653
Actual Revenues FY17-18 $ 11,162,238
Actual Revenues FY18-19 $ 12,644,947
Projected Revenues FY19-20 $ 12,000,000
Projected Revenues FY20-21 $ 10,200,000
The major project funded by this revenue stream is the Community Civic Campus. Phase
I of the Campus is under construction and is fully funded, largely through the sale of Lease
Revenue Bonds. Debt service on those bonds for FY20-21 will be $2,767,200.
CITY ATTORNEY
1%
CITY MANAGER
5%
FINANCE
3%
NON-DEPARTMENTAL
1%
HR
2%
ECD
10%
FIRE
24%
POLICE
24%
PUBLIC WORKS
5%
LIBRARY
5%
PARKS & REC
14%
CIP
4%
OTHER (COUNCIL, CLERK, ETC)
2%
Expenditures by Department
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 6 of 6
City of South San Francisco
Phase II of the Campus is 90% designed and will be ready to start construction in late fall
2020. A separate financial analysis of Phase II will be presented to Council in August when
more data is available to provide a longer term view of the economy.
3. APPROACH TO DEFINING FY 20-21 GENERAL FUND EXPENDITURES
There is a revenue shortfall projected for fiscal year 2020-2021; hence, there must be
expenditure reductions. Proportionally, current year expenditures are apportioned
among city departments as shown below:
As expenditure reductions are considered, the relative importance of each department
program is being considered, with critical city services being funded first. Today each
department is actively engaged in finding appropriate ways to reduce expenditures to
match revenues. In this task the Council Budget Subcommittee will be actively involved,
and city staff will bring forth recommendations for bridging the revenue-expenditure gap
at a Council Budget Subcommittee meeting set for May 18, 2020. The Capital
Improvement Program budget will be considered at this same meeting.
A special Council study session is being planned for early June, 2020, to present a draft FY
2020-2021 operating and CIP budget. A final budget will be presented to Council at the
June 24, 2020 regular City Council meeting.
E. CONCLUSION
South San Francisco is strongly positioned to recover from the economic impacts of COVID -19.
The future is still difficult to foresee, but every day additional facts emerge allowing city staff to
refine revenue and expenditure estimates. City staff will continue to develop the fiscal year 2020-
2021 budget and work with the Council Budget Subcommittee to bring forth a balance budget
for consideration by the City Council in June 2020.
Attachment 1 -Vacancy List*
Government Code Section 54957 .5
SB 343
Agenda L.\lz.� [2.c20 � C.<.
Item# 2
Job Title FTEs Department
Financial Analyst II 1.0 Finance
Sr. Administrative Assistant 1.0 Fire
Crime Analyst 1.0 Police
Communications Dispatcher 1.0 Police
Management Analyst II 1.0 Public Works
Public Works Inspector 1.0 Public Works
Maintenance Services Supervisor 1.0 Public Works
Public Works Maintenance Worker 4.0 Public Works
Sr. Electrical Technician 1.0 Public Works
Equipment Operator 1.0 Public Works
Librarian 1/11 2.0 Library
Library Assistant II 0.1 Library
Business Manager 1.0 Parks & Recreation
Rec & Comm Services Coordinator 2.0 Parks & Recreation
Preschool Teacher I 2.0 Parks & Recreation
Arborist Technician 1.0 Parks & Recreation
Building Maintenance Custodian 1.0 Parks & Recreation
Administrative Assistant II 1.0 Parks & Recreation
Comm Srvcs Site Coordinator 0.1 Parks & Recreation
Recreation Leader II 1.3 Parks & Recreation
Recreation Leader Ill 1.1 Parks & Recreation TOTAL 25.5
•Not all positions shown are 100% General Fund; some positions currently back-filled with hourly employees.
1
Financial Presentation
April 22, 2020
COVID-19 and Beyond
AGENDA
•Pre-Covid-19 Budget
•FY19-20 Updated Revenue Estimates
•FY19-20 Updated Expenditure Plan
•FY20-21 Revenue Projections
•FY20-21 Expenditure Discussion
Government Code Section 54957.5
SB 343
Agenda: 4/22/2020 Item #2
4/22/2020
2
Pre-Covid-19 Budget
General Fund revenues = $127.8 million
General Fund expenditures = $127.8 million
Financial reserve fund = $52,346,000
General Reserves $24,400,000
Infrastructure Reserves $21,400,000
CalPERS Stabilization Reserve $ 5,546,000
TOTAL RESERVES $52,346,000
FY19-20 Updated
Revenue Projections
General Fund FY19-20 revenues = $127.8 million
Adjusted FY19-20 revenues = $123.8 million
FY19-20 Revenue Drop = $4 million
TOT Reduction $ 4,047,000
Sales Tax Reduction $ 791,000
Parking Tax Reduction $ 2,244,000
Charges for Services $ 2,150,000
Property Tax Increase $ 3,248,000
Fee & Permit Increases $ 2,368,000
4/22/2020
3
FY19-20 Updated
Expenditure Plan
Hiring Freeze $ 700,000
Other Payroll Related Savings $ 345,342
Delay Clean 2020 Program $ 400,000
Delay Summer Jobs for Youth $ 76,675
Cancellation BIO 2020 $ 85,000
Restructure/Delay CIP Projects $ 1,109,660
Reduced Supplies/Services Spending $ 1,299,202
TOTAL $ 4,015,878
FY20-21 DRAFT
Revenue Projections
General Fund FY19-20 revenues = $111 million
Estimated FY20-21 revenues = $98.8 million
FY20-21 Revenue Drop = $12.2 million
TOT Reduction $ 5,123,000
Sales Tax Reduction $ 2,696,000
Parking Tax Reduction $ 694,000
Charges for Services $ 1,500,000
Property Tax Reduction $ 800,000
Permit Reduction $ 1,450,000
4/22/2020
4
FY20-21
Expenditure Discussion
Questions
File#: 20-263 Agenda Date: 4/22/2020
Version: 1 Item #: 1
_____________________________________________________________________________
A. INTRODUCTION
South San Francisco is a financially strong, AAA credit rated city—well positioned to weather the
financial downturn associated with the novel coronavirus (COVID-19) pandemic. Nevertheless, it
is obvious the global economy has contracted. Every state in the United States has declared a
state of emergency and millions of Americans have lost their jobs. And South San Francisco has
not been spared this economic pain.
In response to the economic stress coming with COVID -19, the city’s Business Recovery Team is
working tirelessly with local businesses to help them survive. The City’s Finance Team is working
as well, forecasting the short and long term financial impact to city finances of the economic
slowdown, and it is this work that is the subject of this presentation.
Forecasting future revenues in this uncertain climate is m ore art than science at this point. Data
points such as permit applications, reports from hotels and other local businesses, and close
attention to regional reporting from other cities begin to give a picture of the potential impact of
COVID-19 on South San Francisco. Over time, the financial forecast picture will become more
clear.
B. CURRENT FY19-20 BUDGET
Prior to the COVID-19 outbreak, South San Francisco fiscal year 2019-2020 budget reflected total
general fund revenues of $127.8 million ($127,780,177) and commensurate expenditures of
$127.8 million ($127,888,734). This balanced budget incorporated the $2.2 million ($2,174,663)
surplus that was reported during the mid-year budget review, which was presented to Council
on February 26, 2020.
Currently, the City’s financial reserve fund totals $52,346,000, broken down as follows:
General Reserves $24,400,000
Infrastructure Reserves $21,400,000
CalPERS Stabilization Reserve $ 5,546,000
TOTAL $52,346,000
______________________________________________________________________________
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 2 of 6
City of South San Francisco
The General Reserve, which represents 20 percent of the City’s annual operating budget (General
Fund), follows the best practices guidelines from the Government Finance Officers’ Association
(GFOA). The Infrastructure Reserves are largely comprised of General Fund surpluses that were
set aside over the last couple of years in anticipation of the City’s future infrastructure projects.
The CalPERS Stabilization Reserve was established through two separate Council actions ($4.5
million in FY15-16 and $1.046 million in FY17-18). Although placed in different categories, the
City Council by majority vote is empowered to use the above reserve funds as necessary to meet
the City’s needs.
C. UPDATED FY 19-20 PROJECTIONS
Below is city staff’s best current estimate of revenues and expenditures for FY 2019 -2020, set
side by side with the pre-COVID-19 revenue and expenditure estimates.
1. UPDATED FY 19-20 REVENUES
Revenues
2019-20
Adopted Revenue
Budget
2019-20
COVID-19 Revenue
Projections
2019-20 Net
Loss/Add
Revenues
Property Taxes $ 36,659,133 39,907,062 $ 3,247,929
Sales Tax (w/o Measure W) 18,763,000 17,972,113 -$ 790,887
Transient Occupancy Tax 16,855,297 12,807,873 -$ 4,047,424
Commercial Parking Tax 3,979,573 1,735,724 -$ 2,243,849
Other Taxes 2,078,559 2,339,594 $ 261,035
Franchise Fees 4,000,000 4,262,052 $ 262,052
Licenses and Permits 12,131,018 14,498,693 $ 2,367,675
Fines and Forfeitures 618,500 782,178 $ 163,678
Revenue from Other Agencies 2,485,622 2,087,768 -$ 397,854
Charges for Services 10,417,837 8,267,610 -$ 2,150,227
Interest and Rent 5,309,459 4,727,398 -$ 582,061
Other Revenues 181,994 162,927 -$ 19,067
Transfers In $ 1,524,868 1,439,915 -$ 84,953
TOTAL REVENUES $ 115,004,860 110,990,906 -$ 4,013,954
Property tax revenue is adjusted to match actual property tax receipts for fiscal year 2018-
2019; no reduction is expected in property taxes for the current fiscal year. Licenses and
permit revenue is adjusted to track actual receipts in the current fiscal year. Despite these
positive revenue items, city staff expects a reduction in overall city general fund receipts
of $4,013,954 due to COVID-19.
______________________________________________________________________________
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 3 of 6
City of South San Francisco
2. UPDATED FY19-20 EXPENDITURES
Below is a high level summary of fiscal year 2019-2020 budgeted expenditures, along with
the impact of spending reductions implemented due to COVID -19:
Expenditures
2019-20
Adopted
Expenditure
Budget
2019-20
Estimated
Expenditure
Projections
2019-20 Net
Expenditure
Savings/Loss
Payroll
$ 86,893,930 85,848,589 $ 1,045,342
Supplies and Services
27,581,572 25,520,694 $ 2,060,877
Interdepartmental Charges
7,110,914 7,110,914 -
Transfer out to CDBG Fund
3,453 3,453 -
Transfer out to CIP
5,245,712 4,136,052 $ 1,109,660
Transfer out to Storm Water Fund
553,154 553,154 -
Transfer out to Benefits Fund
250,000 250,000 -
Transfer out to Equip.
Replacement
250,000 250,000 -
TOTAL REVENUES
$ 127,888,734 123,872,856 $ 4,015,878
More specifically, the following actions were taken to reduce current year expenditures
to ensure a balanced budget by the end of this fiscal year on June 30, 2020. The estimated
cost saving from each action is noted:
Hiring Freeze $ 700,000
Other Payroll Related Savings $ 345,000
Postponement of Clean 2020 Program $ 400,000*
Postponement of Summer Jobs for Youth $ 76,675*
Cancellation BIO 2020 $ 85,000
Restructuring/delaying CIP Projects $ 1,124,815
Reduced Supplies/Services Spending $ 1,299,202
TOTAL $ 4,015,878
* Represents net of expenses incurred through April 15, 2020.
With the above measures, staff expects that the FY19-20 budget will be balanced, without
needing additional funding from City reserves. A list of the restructured or postponed CIP
projects is attached as Attachment 1.
______________________________________________________________________________
D. DEVELOPMENT OF THE FY 2020 - 2021 BUDGET
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 4 of 6
City of South San Francisco
South San Francisco is well positioned to recover economically from COVID-19, with a large
industrial base anchored by the world’s largest biotechnology research center. It is expected that
the negative economic impact of COVID-19 will be felt throughout fiscal year 2020-2021,
gradually lessening in calendar year 2021 as businesses recover, restaurants reopen, travel
resumes and hotel occupancy increases.
Below is the first draft of staff revenue projections for next fiscal year, projections which will drive
decisions on future expenditure decisions necessary to ensure a balanced city budget. As
additional data becomes available these projections will be revised, and revised again, until the
recommended budget is presented to Council for action in June, 2020.
1. FY 20-21 GENERAL FUND REVENUE PROJECTIONS
The below shows a revenue forecast for FY20-21 set against revenues from FY19-20:
Revenues
2019-20
COVID-19
Revenue
Projections
FY20-21
REVENUE
PROJECTION
2020-21 Net
(Loss)/Add vs.
2019-20 COVID
Projection
PERCENTAGE
REVENUE
CHANGE
Property Taxes 39,907,062 39,108,920 (798,141)
-2%
Sales Tax (w/o Measure W) 17,972,113 15,276,296 (2,695,817)
-18%
Transient Occupancy Tax 12,807,873 7,684,724 (5,123,149)
-67%
Commercial Parking Tax 1,735,724 1,041,434 (694,290)
-67%
Other Taxes 2,339,594 2,078,559 (261,035)
-13%
Franchise Fees 4,262,052 4,250,000 (12,052)
0%
Licenses and Permits 14,498,693 13,048,823 (1,449,869)
-11%
Fines and Forfeitures 782,178 703,960 (78,218)
-11%
Revenue from Other Agencies 2,087,768 2,500,000 412,232
16%
Charges for Services 8,267,610 6,766,415 (1,501,195)
-22%
Interest and Rent 4,727,398 4,727,398 -
Other Revenues 162,927 162,927 -
Transfers In 1,439,915 1,439,915 -
TOTAL REVENUES 110,990,906 98,789,372 (12,201,534)
______________________________________________________________________________
2. IMPACT ON MEASURE W SALES TAX REVENUES
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 5 of 6
City of South San Francisco
Measure W sales tax revenues are not included in the above revenue projections. Per
policy, these revenues are accounted for separately with only expenditures related to
public safety, library and parks and recreation, and road maintenance. Current estimates
are a 15% reduction in sales tax revenue in FY 20-21, reflected below:
Actual Revenues FY15-16 $ 1,493,425
Actual Revenues FY16-17 $ 8,888,653
Actual Revenues FY17-18 $ 11,162,238
Actual Revenues FY18-19 $ 12,644,947
Projected Revenues FY19-20 $ 12,000,000
Projected Revenues FY20-21 $ 10,200,000
The major project funded by this revenue stream is the Community Civic Campus. Phase
I of the Campus is under construction and is fully funded, largely through the sale of Lease
Revenue Bonds. Debt service on those bonds for FY20-21 will be $2,767,200.
______________________________________________________________________________
CITY ATTORNEY
1%
CITY MANAGER
5%
FINANCE
3%
NON-DEPARTMENTAL
1%
HR
2%
ECD
10%
FIRE
24%
POLICE
24%
PUBLIC WORKS
5%
LIBRARY
5%
PARKS & REC
14%
CIP
4%
OTHER (COUNCIL, CLERK, ETC)
2%
Expenditures by Department
_____________________________________________________________________________________
File#: 20-263 Agenda Date: 4/22/2020
_____________________________________________________________________________________
Page 6 of 6
City of South San Francisco
Phase II of the Campus is 90% designed and will be ready to start construction in late fall
2020. A separate financial analysis of Phase II will be presented to Council in August when
more data is available to provide a longer term view of the economy.
3. APPROACH TO DEFINING FY 20-21 GENERAL FUND EXPENDITURES
There is a revenue shortfall projected for fiscal year 2020-2021; hence, there must be
expenditure reductions. Proportionally, current year expenditures are apportioned
among city departments as shown below:
As expenditure reductions are considered, the relative importance of each department
program is being considered, with critical city services being funded first. Today each
department is actively engaged in finding appropriate ways to reduce expenditures to
match revenues. In this task the Council Budget Subcommittee will be actively involved,
and city staff will bring forth recommendations for bridging the revenue-expenditure gap
at a Council Budget Subcommittee meeting set for May 18, 2020. The Capital
Improvement Program budget will be considered at this same meeting.
A special Council study session is being planned for early June, 2020, to present a draft FY
2020-2021 operating and CIP budget. A final budget will be presented to Council at the
June 24, 2020 regular City Council meeting.
E. CONCLUSION
South San Francisco is strongly positioned to recover from the economic impacts of COVID -19.
The future is still difficult to foresee, but every day additional facts emerge allowing city staff to
refine revenue and expenditure estimates. City staff will continue to develop the fiscal year 2020-
2021 budget and work with the Council Budget Subcommittee to bring forth a balance budget
for consideration by the City Council in June 2020.
______________________________________________________________________________
Appendix B - List of Capital Improvement Projects
Project Proposed
Number Project Name General Fund
Savings
st1601 Linden Ave. Phase 1 Traffic Calming Improvements $ 297,045
st1602 Linden Ave. Phase 2 and Spruce Ave Traffic Calming Improvements 402,955
pf1705 City Hall Modernization 85,090
pf1609 Magnolia and Siebecker Parking Lot Resurfacing (project complete) 75,000
tr1906 Hillside and Lincoln Traffic Signal* 74,183
st1806 North Access Road Bike and Pedestrian Improvements * 61,732
st1301 South Airport Boulevard Bridge Replacement (project complete) 54,519
pf1704 Training Tower Maintenance 33,205
st1605 Spruce Ave Ped Improvements (design complete) 32,133
pk1702 Sign Hill Improvements (project complete) 7,446
pf1804 City Hall Roof Replacement (project complete) 1,500
sd1701 Francisco Terrace Storm Drain (project complete) 7
TOTAL $ 1,124,815
* General Fund
allocation replaced with E101 Traffic Impact Fee; project unaffected.
Financial Presentation
April 22, 2020
COVID-19 and Beyond
AGENDA
•Pre-Covid-19 Budget
•FY19-20 Updated Revenue Estimates
•FY19-20 Updated Expenditure Plan
•FY20-21 Revenue Projections
•FY20-21 Expenditure Discussion
Pre-Covid-19 Budget
General Fund revenues = $127.8 million
General Fund expenditures = $127.8 million
Financial reserve fund = $52,346,000
General Reserves $24,400,000
Infrastructure Reserves $21,400,000
CalPERS Stabilization Reserve $ 5,546,000
TOTAL RESERVES $52,346,000
FY19-20 Updated
Revenue Projections
General Fund FY19-20 revenues = $127.8 million
Adjusted FY19-20 revenues = $123.8 million
FY19-20 Revenue Drop = $4 million
TOT Reduction $ 4,047,000
Sales Tax Reduction $ 791,000
Parking Tax Reduction $ 2,244,000
Charges for Services $ 2,150,000
Property Tax Increase $ 3,258,000
Fee & Permit Increases $ 2,368,000
FY19-20 Updated
Expenditure Plan
Hiring Freeze $ 700,000
Other Payroll Related Savings $ 345,000
Delay Clean 2020 Program $ 400,000
Delay Summer Jobs for Youth $ 76,675
Cancellation BIO 2020 $ 85,000
Restructure/Delay CIP Projects $ 1,124,815
Reduced Supplies/Services Spending $ 1,299,202
TOTAL $ 4,015,878
FY20-21 DRAFT
Revenue Projections
General Fund FY19-20 revenues = $111 million
Estimated FY20-21 revenues = $98.8 million
FY20-21 Revenue Drop = $12.2 million
TOT Reduction $ 5,123,000
Sales Tax Reduction $ 2,696,000
Parking Tax Reduction $ 694,000
Charges for Services $ 1,501,000
Property Tax Reduction $ 800,000
Permit Reduction $ 1,450,000
FY20-21
Expenditure Discussion
CITY ATTY 1%
CITY MANAGER
5%
FINANCE 3%
NON-DEPARTMENTAL 1%
HR
2%
ECD
10%
FIRE
24%POLICE
24%
PUBLIC WORKS
5%
LIBRARY
5%
PARKS & REC 14%
CIP 4%
OTHER (COUNCIL, CLERK, ETC)2%
Expenditures by Department
Questions
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-273 Agenda Date:4/22/2020
Version:1 Item #:3.
Motion to approve the Minutes for the meetings on February 19, 2020, February 21, 2020 and February 26,
2020.
City of South San Francisco Printed on 4/22/2020Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-176 Agenda Date:4/22/2020
Version:1 Item #:4.
Report regarding a resolution authorizing the write-off of $306,673.54 in uncollectable ambulance billing
accounts receivable.(Richard Walls, Emergency Medical Services Chief)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the write-off of $306,673.54 in
uncollectable ambulance billing accounts receivable.
BACKGROUND/DISCUSSION
The purpose of this staff report is to recommend that City Council write-off the balances of 233 uncollectable
ambulance billing accounts,totaling $306,673.54.Since December 2015,the South San Francisco Fire
Department (SSFFD)and Finance Department have implemented accounting practices that allow for periodic
financial reviews and write-offs by Council.Once all accounts have been processed by the City’s primary and
secondary billing contractors,the remaining outstanding balances are then forwarded to SSFFD for write-off
consideration.
It is the goal of the SSFFD to regularly report the status of these accounts.Accounts that have been vetted and
no longer have recoverable revenue will be recommended for write-off.With regular reporting we anticipate a
more consistent number of accounts and write-off balance.
Attachment 1,Recommended Write-Off Summary,summarizes the accounts by year.Using procedures put in
place,and with the assistance of City Council,staff has worked to greatly reduce the number of uncollectable
accounts,decreasing the accumulated aged accounts balance.This write-off request is the first since October
23, 2019, and is part of our plan to present these accounts to Council on a regular, recurring basis.
This recommendation contains a mix of accounts from our legacy billing vendors,processed by our secondary
billing contractor and now deemed uncollectable.Included are approved hardship waivers totaling $4,521.93.
The Centers for Medicare and Medicaid Services require a process for writing off financial hardship.In
December of 2015, Council approved our process.
CONCLUSION
It is recommended that City Council adopt a resolution to write-off $306,673.54 in uncollectable ambulance
billing accounts receivable.
Attachment: Recommended Write-Off Summary
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-177 Agenda Date:4/22/2020
Version:1 Item #:4a.
Resolution authorizing the write-off of $306,673.54 in uncollectable ambulance billing accounts receivable.
WHEREAS,staff recommends that City Council write off uncollectable ambulance accounts,totaling
$306,673.54; and
WHEREAS,the number of accounts that are no longer collectable is 233 with a balance of $306,673.54,hereto
attached as Exhibit A; and
WHEREAS,these accounts have been vetted through the City’s primary and secondary billing vendors and no
longer have recoverable revenue.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby approves the write-off of $306,673.54 in uncollectable ambulance billing accounts receivable,
as detailed in Exhibit A, attached to this resolution and incorporated herein.
BE IT FURTHER RESOLVED THAT,by the City Council of the City of South San Francisco that the City
Council hereby authorizes the City Manager,or his designee,to take any action consistent with the intent of
this resolution.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-245 Agenda Date:4/22/2020
Version:1 Item #:5.
Report regarding a resolution authorizing the City Manager to execute Program Supplemental Agreement No.
U31 with the State of California in the amount of $72,000 to develop a Local Roadway Safety Plan for the
City of South San Francisco. (Bianca Liu, Senior Engineer)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute
Program Supplemental Agreement No.U31 with the State of California,to develop a Local Roadway
Safety Plan for the City of South San Francisco in the amount of $72,000.
BACKGROUND/DISCUSSION
The funds that are the subject of this Program Supplemental Agreement (PSA)are to develop a Local Roadway
Safety Plan (LRSP) for the City of South San Francisco (City).
Federal regulations require each State to have a Strategic Highway Safety Plan,a statewide data-driven traffic
safety plan that coordinates the efforts of a wide range of organizations to reduce traffic accident fatalities and
serious injuries on all public roads.A LRSP will allow the City to address our unique local traffic safety
resulting in a prioritized list of improvements and actions that can demonstrate a defined need and contribute to
the statewide plan.A LRSP will also be a prerequisite for the City to apply for future grant cycles of the
Caltrans Highway Safety Improvement Program.
The main objective of the LRSP will be to build on the City’s existing Systemic Safety Analysis Report which
was finalized in 2019.The effort will update the safety data analysis with recent crash data and broaden the
scope to look for strategies for crash reduction beyond engineering-focused solutions.This will be achieved
through a broad outreach effort,mainly through development of a Technical Advisory Group of internal
stakeholders to provide guidance on non-engineering aspects of this effort.
The Technical Advisory Group will be made up of stakeholders from multiple safety focus areas and will guide
the direction of the Plan.After safety data analysis,the identification of crash trends will inform emphasis
areas.In coordination with the Technical Advisory Group,goals will be developed to improve safety for each
emphasis area with a focus on gaining consensus based decisions among the stakeholders.The goals will
inform the identification of strategies across all four Safety E's:Engineering,Enforcement,Education,and
Emergency Services. The effort will be summarized in the LRSP document for adoption by the City.
The Program Supplemental Agreement No.U31 in the amount of $72,000 is for the Plan.Staff expects to begin
the planning effort summer 2020.
The administration of state and federally funded local transportation projects is carried out by the benefiting
agencies through the Caltrans Local Assistance Program.The City of South San Francisco has a program
master agreement in place that gives general authority as an administering agency,but administration of
individual projects requires entering into project-specific supplemental agreements.The program supplement
agreements allow for the reimbursement of project development costs.Program Supplement Agreement No.
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File #:20-245 Agenda Date:4/22/2020
Version:1 Item #:5.
agreements allow for the reimbursement of project development costs.Program Supplement Agreement No.
U31 authorizes State funding in the amount of $72,000 for the planning effort.The City’s matching fund for the
plan is estimated at $8,000.The estimated total project cost is $80,000.As a standard condition of the grant,the
City adopted a resolution agreeing that any cost increase would be funded by the City.Should proposals
received be higher, the City will be responsible to fund the shortfall to construct and deliver the project.
FISCAL IMPACT
The City’s contribution is included in the FY 2019-2020 Capital Improvement Program.There is no fiscal
impact.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by
creating a Local Roadway Safety Plan (LRSP).
CONCLUSION
Approval of the attached resolution will authorize the City Manager to execute the agreement with the State of
California on behalf of the City.The agreement will allow the City to obtain Federal funds for reimbursement
in the amount of $72,000 to develop a Local Roadway Safety Plan for the City of South San Francisco,under
the Program Supplemental Agreement No. U31.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-249 Agenda Date:4/22/2020
Version:1 Item #:5a.
Resolution approving and authorizing the City Manager to execute Program Supplemental Agreement No.U31
with the State of California to develop a Local Roadway Safety Plan for the City of South San Francisco.
WHEREAS,the City of South San Francisco ("City")is eligible to receive state funding for reimbursement in
the amount of $72,000 to develop a Local Roadway Safety Plan under Program Supplement Agreement No.
U31 ("Agreement") through the State of California Department of Transportation; and
WHEREAS,a program supplemental agreement must be executed with the State of California Department of
Transportation before any such state funds can be obtained; and
WHEREAS,the City wishes to delegate authorization to execute the Agreement and any amendments with the
California Department of Transportation to the City Manager.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby approves Program Supplemental Agreement No.U31,attached hereto and incorporated herein
to as Exhibit A between the City and the California Department of Transportation.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City Manager is
hereby authorized to execute Program Supplemental Agreement No.U31 on behalf of the City Council of the
City of South San Francisco,substantially in the same form as Exhibit A,subject to approval as to form by the
City Attorney, and take any other related action necessary to further the intent of this Resolution.
*****
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Exhibit A
00-240S-U31- SERIALProgram Supplement
04-SM-0-SSF
LRSPL-5177(044)
SPECIAL COVENANTS OR REMARKS
Page 2 of 3
1.
2.
3.
4.
All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (applicable to Federal and State Funded Projects).
This PROJECT is funded with State-Only funding from the Local Roadway Safety Plan
(LRSP) Program. ADMINISTERING AGENCY agrees to develop an LRSP under this
PROJECT.
The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the LRSP State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the effective allocation date is not
eligible for reimbursement from the LRSP funds.
ADMINISTERING AGENCY agrees that LRSP funds available for reimbursement will be
00-240S-U31- SERIALProgram Supplement
04-SM-0-SSF
LRSPL-5177(044)
SPECIAL COVENANTS OR REMARKS
Page 3 of 3
limited to the amount allocated and encumbered by the STATE consistent with the scope
of work in the STATE approved application. Funds encumbered may not be used for a
modified scope of work after a project is awarded unless approved by the Statewide
LRSP Coordinator prior to performing work.
ADMINISTERING AGENCY agrees to the program delivery and reporting requirements.
The study and the LRSP must be completed within thirty-six (36) months of the funding
allocation. The Final Report of Expenditure, the final invoice and the LRSP report must be
submitted to the DLAE within six (6) months of the report completion.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-160 Agenda Date:4/22/2020
Version:1 Item #:6.
Report regarding a resolution adopting a proposed list of projects for fiscal year 2020-21 funded by SB1:The
Road Repair and Accountability Act of 2017.(Bianca Liu, Senior Engineer)
RECOMMENDATION
It is recommended that the City Council adopt a resolution adopting a proposed list of projects for fiscal
year 2020-21 funded by SB1: The Road Repair and Accountability Act of 2017.
BACKGROUND/DISCUSSION
Senate Bill 1 (SB 1),the Road Repair and Accountability Act of 2017 (Chapter 5,Statutes of 2017),was passed
by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal
transportation funding shortfalls statewide.
Regulations contained within SB 1 require the City to submit to Commission an adopted list of projects
proposed to use funds from the Road Maintenance and Rehabilitation Account (RMRA),created by SB 1,by
May 1st of each year.All projects proposed to receive the fiscal year funding must be adopted by resolution and
include the description,the location of each proposed project,a proposed schedule for the project’s completion,
and the estimated useful life of the improvement.
This is the fourth year in which the City is receiving SB 1 funding and will enable the City to continue essential
road maintenance and rehabilitation projects,safety improvements,repairing and replacing aging bridges,and
increasing access and mobility options for the traveling public that would not have otherwise been possible
without SB 1. The City is expected to receive $1,266,892 in RMRA funding in Fiscal Year 2020-21 from SB 1.
The SB 1 projects listed for FY 20-21 are part of the City’s current Capital Improvement Program which
highlights the City’s needed improvements and priority for implementation.This year’s funding from SB 1 will
help the City maintain and rehabilitate roads,and add active transportation infrastructure throughout the City.
By adopting the proposed list of projects,we are not committing to a specific dollar allocation for each project.
The overall project list is expansive,but this will give the City flexibility in determining how to best allocate
the funds for the City’s FY 20-21 Capital Improvement Program Budget.City staff is currently working on the
FY20-21 Capital Improvement Program Budget and plan to present the details to Council at a future meeting.
Staff tentatively plans to present the draft FY20-21 Capital Improvement Program Budget to the budget
subcommittee end of May.
The following project is an existing City project but newly listed project to receive SB1 funds as a funding
source.This project will be listed to be in-part or solely funded with fiscal year 2020-21 Road Maintenance and
Rehabilitation Account revenues:
Street Rehabilitation Project (st1903)
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File #:20-160 Agenda Date:4/22/2020
Version:1 Item #:6.
Project Description:This project will consist of local street rehabilitation including base failure repairs,
slurry seal treatment to existing pavement, addition of ADA compliant curb ramps, replacing all existing
striping and pavement markings, replacing existing and adding new HMA speed cushions for traffic
calming. Useful life elements include: ADA curb ramps, pavement repairs and slurry seal treatment.
Project Location:The project will cover streets in the following neighborhoods: Avalon, Baden, Orange
Park, Lindenville, Sierra Highlands, Sunshine Gardens, Sign Hill, Paradise Valley and the Downtown
neighborhoods.
Estimated Project Schedule:Construction 07/2020- 12/2020
Estimated Project Useful Life: 5 to 25 years
The following are previously listed projects that may utilize fiscal year 2020-21 Road Maintenance and
Rehabilitation Account revenues in their delivery.With the relisting of these projects in the adopted fiscal year
resolution,the City is reaffirming to the public and the State our intent to fund these projects with Road
Maintenance and Rehabilitation Account revenues:
Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements (st1602)
Project Description:The project will design improvements along Linden Avenue from Aspen Avenue to
Miller Avenue and Spruce Avenue from Lux to Miller. Elements include new intersection bulb-outs with
Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb
ramps, pedestrian crossings, and Class III bike lanes with signage. Useful life elements include new
bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks,
ADA curb ramps, pedestrian crossings, and installation of Class III bike lanes with signage.
Project Location:Linden Ave from just South of Miller Avenue to just North of California Ave and
Spruce Ave from Lux to Miller
Estimated Project Schedule:Construction 09/2020- 03/2021
Estimated Project Useful Life: 10 to 30 years
Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) (st1502)
Project Description:This project will improve El Camino Real between Kaiser Way and the South
San Francisco BART station by installing enhanced pedestrian crossings, with corner curb bulb-outs
and median refuge, expanded bus stop/waiting areas, and a new landscaped median. Useful life
elements include enhanced pedestrian crossings, corner curb bulb-outs, median refuge, expanded
bus stop/waiting areas, and a new landscaped median.
Project Location:El Camino Real between McClellan Drive to Kaiser Way
Estimated Project Schedule:Construction 06/2018- 12/2020
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File #:20-160 Agenda Date:4/22/2020
Version:1 Item #:6.
Estimated Project Useful Life:10 to 30 years
Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) (st1807)
Project Description:This project will improve El Camino Real between Arroyo Drive and Kaiser
Way by installing enhanced pedestrian crossings, with corner curb bulb-outs and median refuges,
expanded bus stop/ waiting areas, and a new landscaped median. Useful life elements include
enhanced pedestrian crossings, with corner curb bulb-outs and median refuges, expanded bus stop/
waiting areas, and a new landscaped median.
Project Location:El Camino Real between Arroyo Drive and Kaiser Way
Estimated Project Schedule:Pre-Construction 07/2017-04/2021, Construction 05/2021-02/2022
Estimated Project Useful Life:10 to 30 years
SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic
maintenance and safety,investing in complete streets infrastructure,and using cutting-edge technology,
materials and practices, will have significant positive co-benefits statewide.
FISCAL IMPACT
The FY 2020-21 Capital Improvement Program will appropriate RMRA funds to the listed projects.City staff
is currently working on the City’s FY 2020-21 Capital Improvement Program which will include project budget
details.The draft FY 2020-21 Capital Improvement Program will be presented to City Council at a future
meeting.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by
contributing funds to roadway improvement projects identified in the City’s Capital Improvement Program.
CONCLUSION
Approving the list of projects for RMRA funds will ensure that the City meets the deadline to submit the
proposed list of funded by RMRA to the California Transportation Commission by May 1, 2020.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-161 Agenda Date:4/22/2020
Version:1 Item #:6a.
Resolution adopting a proposed list of projects for fiscal year 2020-21 funded by SB1:The Road Repair and
Accountability Act of 2017.
WHEREAS,Senate Bill 1 (SB 1),the Road Repair and Accountability Act of 2017 (Chapter 5,Statutes of
2017)was passed by the Legislature and Signed into law by the Governor in April 2017 to address the
significant multi-modal transportation funding shortfalls statewide; and
WHEREAS,SB 1 includes accountability and transparency provisions that will ensure the residents of our City
are aware of the projects proposed for funding in our community and which projects have been completed each
fiscal year; and
WHEREAS,the City must adopt by resolution a list of projects proposed to receive fiscal year funding from
the Road Maintenance and Rehabilitation Account (RMRA),created by SB 1,which must include a
description,the location of each proposed project,a proposed schedule for the project’s completion,and the
estimated useful life of the improvement; and
WHEREAS,the City,will receive an estimated $1,266,892 in RMRA funding in Fiscal Year 2020-21 from SB
1; and
WHEREAS,this is the fourth year in which the City is receiving SB 1 funding and will enable the City to
continue essential road maintenance and rehabilitation projects,safety improvements,repairing and replacing
aging bridges,and increasing access and mobility options for the traveling public that would not have otherwise
been possible without SB 1; and
WHEREAS,the City has undergone a robust review process to prepare the City’s Capital Improvement
Program which outlines large capital expenditures and infrastructure improvements throughout the community.
The CIP is the result of collaboration among various departments summarizing the needed improvements and
the priority of implementation of these projects; and
WHEREAS,the City used their Capital Improvement Program to develop the SB 1 project list to ensure
revenues are being used on the most high-priority and cost-effective projects that also meet the communities
priorities for transportation investment; and
WHEREAS,the funding from SB 1 will help the City maintain and rehabilitate roads,and add active
transportation infrastructure throughout the City; and
WHEREAS,the 2018 California Statewide Local Streets and Roads Needs Assessment found that the County’s
streets and roads are in a “good”condition and this revenue will help us increase the overall quality of our road
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File #:20-161 Agenda Date:4/22/2020
Version:1 Item #:6a.
streets and roads are in a “good”condition and this revenue will help us increase the overall quality of our road
system and over the next decade will bring our streets and roads into an “excellent” condition; and
WHEREAS,the SB 1 project list and overall investment in our local streets and roads infrastructure with a
focus on basic maintenance and safety,investing in complete streets infrastructure,and using cutting-edge
technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE, BE IT RESOLVED, by the City of South San Francisco, State of California, as follows:
1.The foregoing recitals are true and correct.
2.The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2020-21
Road Maintenance and Rehabilitation Account revenues:
Street Rehabilitation Project (st1903)
Project Description:This project will consist of local street rehabilitation including base failure repairs,
slurry seal treatment to existing pavement, addition of ADA compliant curb ramps, replacing all existing
striping and pavement markings, replacing existing and adding new HMA speed cushions for traffic
calming. Useful life elements include: ADA curb ramps, pavement repairs and slurry seal treatment.
Project Location:The project will cover streets in the following neighborhoods: Avalon, Baden, Orange
Park, Lindenville, Sierra Highlands, Sunshine Gardens, Sign Hill, Paradise Valley and the Downtown
neighborhoods.
Estimated Project Schedule:Construction 07/2020- 12/2020
Estimated Project Useful Life: 5 to 25 years
3.The following previously proposed and adopted projects may also utilize Fiscal Year 2020-21 Road
Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects
in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund
these projects with Road Maintenance and Rehabilitation Account revenues:
Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements (st1602)
Project Description:The project will design improvements along Linden Avenue from Aspen Avenue to
Miller Avenue and Spruce Avenue from Lux to Miller. Elements include new intersection bulb-outs with
Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb
ramps, pedestrian crossings, and Class III bike lanes with signage. Useful life elements include new
bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks,
ADA curb ramps, pedestrian crossings, and installation of Class III bike lanes with signage.
Project Location:Linden Ave from just South of Miller Avenue to just North of California Ave and
Spruce Ave from Lux to Miller
Estimated Project Schedule:Construction 09/2020- 03/2021
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File #:20-161 Agenda Date:4/22/2020
Version:1 Item #:6a.
Estimated Project Useful Life: 10 to 30 years
Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) (st1502)
Project Description:This project will improve El Camino Real between Kaiser Way and the South
San Francisco BART station by installing enhanced pedestrian crossings, with corner curb bulb-outs
and median refuge, expanded bus stop/waiting areas, and a new landscaped median. Useful life
elements include enhanced pedestrian crossings, corner curb bulb-outs, median refuge, expanded
bus stop/waiting areas, and a new landscaped median.
Project Location:El Camino Real between McClellan Drive to Kaiser Way
Estimated Project Schedule:Construction 06/2018- 12/2020
Estimated Project Useful Life:10 to 30 years
Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) (st1807)
Project Description:This project will improve El Camino Real between Arroyo Drive and Kaiser
Way by installing enhanced pedestrian crossings, with corner curb bulb-outs and median refuges,
expanded bus stop/waiting areas, and a new landscaped median. Useful life elements include
enhanced pedestrian crossings, with corner curb bulb-outs and median refuges, expanded bus
stop/waiting areas, and a new landscaped median.
Project Location:El Camino Real between Arroyo Drive and Kaiser Way
Estimated Project Schedule:Pre-Construction 07/2017-04/2021, Construction 05/2021-02/2022
Estimated Project Useful Life:10 to 30 years
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-236 Agenda Date:4/22/2020
Version:1 Item #:7.
Report regarding a resolution authorizing the acceptance of $56,800 in donations from the South San Francisco
Friends of Parks and Recreation and SC Properties.(Greg Mediati,Deputy Director,Parks and Recreation
Department)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the acceptance of $56,800 in
donations from the South San Francisco Friends of Parks and Recreation and SC Properties,to be used
toward various recreation programs and parks projects.
BACKGROUND/DISCUSSION
Recently,the Parks and Recreation Department received generous donations from two funders:the South San
Francisco Friends of Parks and Recreation,a local non-profit organization that supports the Department by
hosting fundraising events and volunteering, and SC Properties, a real estate developer and broker.
At their February board of directors meeting,the South San Francisco Friends of Parks and Recreation pledged
to make a contribution to the City totaling $6,800,to be used toward various Parks and Recreation programs.
The board has recommended these donations help fund the following programs:
·Childcare /Summer Camp ($1,800):This donation will provide 10 partial scholarships for the
Department's Summer Camp.
·Childcare /Full of Fun Camp ($1,500):This donation is intended to provide eight partial scholarships
for the Department's Full of Fun Camp, a three week program for young people with disabilities.
·July is Parks and Recreation Month Initiatives ($500):The Department has hosted a variety of free
introductory drop-in classes during the month of July in recent years,which is celebrated as Parks and
Recreation Month,funded by this annual donation.In 2019,the Friends of Parks and Recreation were
able to support 14 free drop-in programs.
·Aquatics /Water Safety Program ($500):This donation will support a free community event at Orange
Pool geared toward water safety and drowning prevention.The goal is to raise awareness to water
safety and teach the basics of swimming.
·Seniors /Adult Day Care ($2,500):Of this donation to the Seniors Program,$1,500 is allocated toward
Adult Day Care scholarships, and $1,000 is allocated for a senior luncheon.
Additionally,SC Properties has donated $50,000 to the Parks and Recreation Department.The donation was
passed through the South San Francisco Friends of Parks and Recreation as the fiscal agent,and received by the
City.SC Properties is a local developer who recently purchased the Successor Agency property at 938 Linden
Avenue.The donor has asked that the funding be used toward equipment and other costs related to athletic field
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File #:20-236 Agenda Date:4/22/2020
Version:1 Item #:7.
improvements. No expenditures to be charged against this donation have been identified at this time.
It must be noted that all expenditures and programs related to these donations may be delayed due to the
ongoing COVID-19 crisis.
FISCAL IMPACT
Funds from the Friends of Parks and Recreation will be used to offset the revenue forgone by offering
discounted or free programs.Funds received from SC Properties will allow for the purchase of new equipment
and materials that will improve the quality of athletic fields.Receipt of these funds does not commit the City to
ongoing funding.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of these donations supports Strategic Plan Priority #2:Quality of Life.The funds donated toward
Parks and Recreation programs and field improvements will enhance the City’s ability to offer high quality
programs, special events, and park amenities, which will create a more vibrant and healthy community.
CONCLUSION
It is recommended that the City Council adopt a resolution authorizing the acceptance of $56,800 in donations
from the South San Francisco Friends of Parks and Recreation and SC Properties.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-237 Agenda Date:4/22/2020
Version:1 Item #:7a.
Resolution authorizing the acceptance of $56,800 in donations from the South San Francisco Friends of Parks
and Recreation and SC Properties.
WHEREAS,the Parks and Recreation Department received generous donations from two funders:the South
San Francisco Friends of Parks and Recreation,a local non-profit organization that supports the Department by
hosting fundraising events and volunteering, and SC Properties, a real estate developer and broker; and
WHEREAS,at their February board of directors meeting,the South San Francisco Friends of Parks and
Recreation pledged to make a contribution to the City totaling $6,800,to be used toward various Parks and
Recreation programs; and
WHEREAS,SC Properties donated $50,000 to the Parks and Recreation Department to be used toward
supplies and equipment related to athletic field improvements; and
WHEREAS,all expenditures and programs related to these donations may be delayed due to the ongoing
COVID-19 crisis; and
WHEREAS,staff recommends that the City Council adopt a resolution authorizing the acceptance of $56,800
in donations from the South San Francisco Friends of Parks and Recreation and SC Properties.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby
accepts $56,800 in donations from the South San Francisco Friends of Parks and Recreation and SC Properties,
to be used toward various recreation programs and parks projects.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-257 Agenda Date:4/22/2020
Version:1 Item #:8.
Report regarding a Public Hearing to receive public comment and a resolution amending the City’s Community
Development Block Grant (CDBG)2018-2023 Consolidated Plan and Fiscal Year 2019-2020 Annual Action
Plan to reprogram funds for economic development activities to support businesses impacted by COVID-19
(Kris Romasanta, Community Development Coordinator)
RECOMMENDATION
Staff recommends that the City Council hold a Public Hearing to receive public testimony and comments
pertaining to amendments to the City’s Community Development Block Grant (CDBG)2018-2023
Consolidated Plan and 2019-2020 Annual Action Plan,and adopt a resolution approving amendments to
the Consolidated Plan and Annual Action Plan and authorizing a budget transfer.
BACKGROUND
This Council item is intended to be considered together with two related items that also appear on the April 22
nd City Council Agenda:1)adopting the Fiscal Year 2020-2021 Annual Action Plan for the City’s CDBG
program and 2)an appropriation for housing grant funding.This first item presents the context for this series of
actions - the COVID-19 pandemic and the approval process for CDBG governing documents.
Amendments to Governing Documents Required by HUD
Each year the U.S.Department of Housing and Urban Development (HUD)provides funding for housing and
community development programs to the City of South San Francisco,specifically Community Development
Block Grant (CDBG)funds.To receive these funds,the City must complete a report every five years called the
Consolidated Plan.
The purpose of the Consolidated Plan is to establish a unified,strategic vision for economic development,
housing and community development actions for the City.In addition,the Plan stipulates how funds will be
allocated to housing and community development activities over the period of the Consolidated Plan.On March
14, 2018, the City adopted the 2018-2022 Five-Year Consolidated Plan (“Consolidated Plan”).
The Consolidated Plan is carried out through Annual Action Plans,which provide a concise summary of the
actions,activities,and the specific federal and non-federal resources that will be used each year to address the
priority needs and specific goals identified in the Consolidated Plan.On April 24,2019,the City adopted the
Fiscal Year 2019-2020 (FY 19-20) Action Plan (“Action Plan”).
As stated in the City’s Citizen Participation Plan,the City must amend its Consolidated Plan and Annual Action
Plan anytime there is a change of CDBG funding of more than $50,000 from one eligible activity to another or
to fund a new activity not previously identified in the Annual Action Plan or Consolidated Plan.The public
must also be notified whenever there is a substantial amendment.
Additional Entitlement Allocation Due to COVID-19
In response to the COVID-19 pandemic,HUD has allowed entitlement jurisdictions to use CDBG funds for a
range of eligible activities that prevent and respond to the spread of infectious diseases such as COVID-19.
Additionally,the federal Coronavirus Aid,Relief,and Economic Security Act (CARES Act)released anCity of South San Francisco Printed on 4/22/2020Page 1 of 4
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File #:20-257 Agenda Date:4/22/2020
Version:1 Item #:8.
Additionally,the federal Coronavirus Aid,Relief,and Economic Security Act (CARES Act)released an
additional lump sum of funds to entitlement jurisdictions.The City is receiving an additional $290,353 through
this new, special entitlement.
Below is a discussion of the current economic climate,as well as the specific staff recommendations -in the
form of substantial amendments to the Consolidated Plan and FY 19-20 Action Plan -for reprogramming
CDBG funds to address the impacts of COVID-19.
DISCUSSION
The COVID-19 pandemic,and the shelter in place orders necessary to curtail its spread,has ravaged every
sector of the global,national,and local economy and has had a direct impact on individuals and businesses.For
many small and medium-sized businesses in the Bay Area,the number of employee hours worked has plunged
by 70%since shelter in place orders went into effect across the region.In the face of these orders,many local
businesses face uncertainty about when and if they will be able to resume normal operations.
Many businesses have had to shut down operations entirely,such as smaller retailers and manufacturers deemed
non-essential which cannot work remotely.Still others have scaled back business substantially,like restaurants
that may only serve the public via delivery and takeout.Many of these businesses,while trying to be
entrepreneurial and make the most of this difficult situation,are often turning to public crowdfunding
campaigns to pay their staff during the shutdown.Unfortunately,the outlook for the rest of 2020 remains
uncertain.
Since approval of the CARES Act,City staff have been encouraging residents and businesses to take advantage
of government-funded disaster loans and unemployment insurance,among other private and state financial
resources.The CARES Act provides a different set of benefits for individuals and businesses.The benefits are
summarized below.
Assistance for Individuals
The CARES Act affords individuals four primary benefits:
1.The Federal government will provide cash payments (in the form of a credit against 2020 taxes)of up to
$1,200 for individuals,$2,400 for married couples,and $500 per child.There are income limits
associated with these cash payments -$75,000 for individuals,$112,500 for heads of households,and
$150,000 for couples.Generally speaking,these households would be considered low income in San
Mateo County.Additionally,partial awards are available for those with incomes above these limits,but
below $99,000 for individuals and $198,000 for couples.
2.The Act also provides flexibility related to access to retirement funds between January 1,2020 and
December 31, 2020.
3.Homeowners experiencing financial hardship with federally backed mortgages may request and receive
forbearance for up to 180 days from their mortgage servicer.
4.Unemployment insurance via federal reimbursement to the states has been increased and has been
extended for up to 39 weeks.In addition to the minimum weekly amount an individual could receive
from their state, unemployed individuals will also get an additional $600 per week.
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File #:20-257 Agenda Date:4/22/2020
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Business Assistance for Small and Medium-Sized Businesses
For small and medium-sized businesses,the CARES Act includes an initial provision of $350 billion.The
Federal government is considering increasing this allotment by another $250 billion due to unprecedented
demand.The Act provides employers with tax holidays and financial relief,and gives additional liquidity
flexibility for credit unions,including expanded borrowing.The Act also authorizes financial institutions to
modify loans and provides banks and credit unions temporary relief from existing applicable accounting
standards regarding credit losses between March 13,2020 and December 31,2020.Businesses are actively
applying for low interest loans distributed banks through the U.S.Small Business Administration’s (SBA)
Disaster Assistance Program (DAP) and Paycheck Protection Program (PPP).
Beyond federal assistance,the State is postponing tax payments up to $50,000 for businesses and has
committed $50 million for micro lending.Additionally,several large tech companies -Facebook,PayPal,and
Salesforce,to name a few -have committed funds to assist smaller businesses.Despite all of these efforts,
access to these funds is uncertain and the processing,approval,and distribution of funds is extremely impacted
due to the large national demand.
Staff Outreach to Local Businesses
Following the launch of DAP and PPP,it remains unclear how funds from the federal government’s $2.3 trillion
aid package will reach recipients.U.S.Treasury Secretary Steven Mnuchin declared the loans would be granted
on a first come,first served basis,which may have contributed to banks being inundated with inquiries at the
beginning of April.
Over the past two weeks,staff from the City and South San Francisco Chamber of Commerce have engaged
with over one hundred local businesses to provide support.Staff have also had the opportunity to gauge,
through these businesses,how disaster relief funds are working at the local level.Staff asked for information
regarding the business’cash reserves and ability to pay bills or retain employees.The general observation from
local businesses is that accessing federal programs is difficult,and even though these funds will come,there
may be a significant delay, as local banks process paperwork and learn new programs.
Staff Recommended Assistance Program
To help bridge the funding gap that many small businesses are facing,staff propose creating a COVID-19
Economic Development Assistance Program for Small Businesses.The Assistance Program would provide
loans of $10,000 to $15,000 to small businesses in South San Francisco.If the business is able to retain one to
two full-time,lower income employees for at least 90 days,the loan would be converted to a grant.To qualify,
businesses would need to meet the following specifications:
1.Located in South San Francisco;
2.Have been open and operating for one year;
3.Hold an active South San Francisco business license;
4.Have fewer than 25 employees or generate less than $5 million in gross receipts annually; and
5.Are located within the City’s CDBG program area (see Attachment 1)or employs at least one lower
income employee who lives in a low-income census tract.
Funding for Assistance Program
This proposed program allocates $400,000 of CDBG funds for the Assistance Program in FY 19-20 and an
additional $250,000 in FY 20-21.While new COVID-19 HUD rules allow CDBG funding to be used more
flexibly,and could be allocated to non-profits and other community organizations,staff believe that funding the
Assistance Program through the CDBG program fills a funding gap for the small business community.While
affected individuals can access increased benefits from unemployment insurance,as well as stimulus funding,
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affected individuals can access increased benefits from unemployment insurance,as well as stimulus funding,
small businesses continue to face barriers to accessing federal funds.Additionally,particularly acute needs to
avoid homelessness can be addressed using the City’s housing funds.The CDBG program is the City’s only
non-General Fund source of funding that can be used to directly assist local businesses.
Substantial Amendments to CDBG Governing Documents
To implement the Assistance Program and to comply with HUD requirements for distribution and use of CDBG
funds,the City must make substantial amendments to two existing plans,the 2018-2023 Consolidated Plan and
the FY 19-20 Action Plan.
Substantial amendments are required because the 2018-2023 Consolidated Plan and FY 19-20 Annual Action
Plan did not identify economic development as a key need in the plans.Recently,the chief needs that have risen
to the top through community outreach and public hearings is housing and other social services.As such,the
Consolidated and Action Plans focused more on those areas than economic development.Since the shelter in
place orders were handed down due to COVID-19,economic development activities like direct support to local
businesses has become a more pressing issue in the community.
Additionally,a substantial amendment to the FY 19-20 Action Plan is required because staff proposes to re-
allocate $40,000 from City-Sponsored Programs (debris and emergency home repair vouchers)and $80,000 in
program income to economic development activities to avoid job loss caused by business closures related to
social distancing by providing short-term working capital to small businesses.The amendment also
incorporates additional funding provided by the CARES Act to support communities affected by the pandemic.
FISCAL IMPACT
The amendments reprogram funds from CDBG program income to economic development activities in the
CDBG account, and allocates the additional CARES Act CDBG funds to economic development.
RELATIONSHIP TO STRATEGIC PLAN
The CDBG Program addresses the following Strategic Plan areas:
·Strategic Plan Priority 2 Quality of Life
·Priority Area 3 Financial Stability
·Priority Area 6 Community Connections
CONCLUSION
Staff recommends that the City Council hold a Public Hearing to hear public testimony and comments
pertaining to the City’s CDBG 2018-2023 Consolidated Plan and 2019-2023 Annual Action Plan to re-allocate
program income and minor home repair funds to economic development activities,and adopt a resolution
approving an amendment to the 2018-2023 Consolidated Plan and 2019-2020 Annual Action Plan and authorize
a budget transfer to incorporate the CARES Act Funds into the Fiscal Year 2019-2020 CDBG operating budget.
Attachments:
1.CDBG Program Area
2.PowerPoint Presentation
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6023
6001
6020
6024
6018
6026
6017
6025
6022
6019.02
6019.01
6021
BG:1
BG:1
BG:1
BG:4
BG:1
BG:4
BG:2
BG:3
BG:3
BG:1
BG:2
BG:2
BG:3
BG:3
BG:2
BG:1
BG:1
BG:1
BG:3
BG:2
BG:
BG:2
BG:1
BG:2
BG:3
BG:1
BG:1
BG:4
BG:2 BG:3
BG:1
BG:5 BG:3
BG:4
BG:3BG:2
Areas of Low And Middle Income Concentration
Legend
Census Tracts
Census Block Groups
51% or more low or middle income households
SSF City Limit¯0 0.5 10.25 Mile
Source: HUD Exchange 2014, US Census , County of San Mateo
Consolidated Plan 2018-
2023 and Annual Action
Plan Substantial
Amendment
City Council Meeting
April 22, 2020
Purpose of
Con Plan and
Annual
Action Plan
To identify the City’s housing and
economic development needs,
goals and strategies
Stipulate how the funds will be
spent
2
Substantial
Amendment
Change of CDBG funding of more than
$50,000
To make a change in allocations or
method of distribution
To change purpose, scope, location,
or beneficiaries of an activity
3
4
Economic
Development
In response to COVID-19, the City has developed a program to provide working capital for businesses to avoid job loss.
To implement these programs, the City must make substantial amendments to existing plans
2018 -2023 Consolidated Plan and
2019 Annual Action Plan
Funding
5
ECONOMIC
DEVELOPMENT
ASSISTANCE PROGRAM
Entitlement/Program
Income/Uncommitted
Funds 200,000
CARES-ACT 230,000
Totals Economic
Development Assistance 430,000
Conclusion
City Council hold a Public Hearing to hear
public testimony and comments
pertaining to the City’s CDBG Substantial
Amendments to 2018-2023 Consolidated
Plan and 2019-2022 Annual Action Plan
Adopt a resolution approving
amendments to the 2018-2023
Consolidated Plan and 2019-2020 Annual
Action Plan and authorize a budget
transfer of the CARES Act Funds
6
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-258 Agenda Date:4/22/2020
Version:1 Item #:8a.
Resolution approving amendments to the City’s Community Development Block Grant 2018-2023
Consolidated Plan and Fiscal Year 2019-2020 Annual Action Plan to reprogram funds for economic
development activities to support businesses impacted by COVID-19,and authorize a budget transfer to
incorporate the CARES Act Funds into the Fiscal Year 2019-2020 CDBG operating budget.
WHEREAS,the U.S.Department of Housing and Urban Development (HUD)requires all entitlement
communities receiving Community Development Block Grant (CDBG)funds,such as the City of South San
Francisco,to prepare and submit a Consolidated Plan every five years to establish a unified,strategic vision for
economic development, housing and community development actions; and
WHEREAS,the Consolidated Plan encompasses the analysis of local community needs and coordinates
appropriate responses to those needs and priorities.The City of South San Francisco adopted the 2018-2023
Five Year Consolidated Plan (Consolidated Plan) on March 14, 2018; and
WHEREAS,the Consolidated Plan is carried out through Annual Action Plans which provide a concise
summary of the actions,activities,and the specific federal and non-federal resources that will be used each year
to address the priority needs and specific goals identified in the Consolidated Plan; and
WHEREAS,the City must submit an Annual Action Plan to HUD by no later than May 15th of each year
during the five-year period (unless otherwise specified by HUD); and
WHEREAS,the City adopted the Fiscal Year 2019-2020 Annual Action Plan (Action Plan)on April 24,2019
and submitted the document to HUD before the required deadline; and
WHEREAS,as stated in the City’s Citizen Participation Plan,the City shall amend the Consolidated Plan and
Annual Action Plan anytime there is a change of CDBG funding of more than $50,000 from one eligible
activity to another or to fund a new activity not previously identified in the Annual Action Plan or Consolidated
Plan; and
WHEREAS, the public will be notified whenever there is a substantial amendment; and
WHEREAS,a substantial amendment is to make a change in its allocation priorities or a change in the method
of distribution of funds, or to change the purpose, scope, location, or beneficiaries of an activity;
WHEREAS,the 2018-2023 Consolidated Plan and 2019-2020 did not identify Economic Development as a key
need in the plans; and
WHEREAS,to support local businesses during this time,the City proposes to amend the 2018-2023
Consolidated Plan and 2019-2020 Action Plan to add Assistance to Businesses,including Special EconomicCity of South San Francisco Printed on 5/8/2020Page 1 of 2
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File #:20-258 Agenda Date:4/22/2020
Version:1 Item #:8a.
Consolidated Plan and 2019-2020 Action Plan to add Assistance to Businesses,including Special Economic
Development Assistance as an eligible activity; and
WHEREAS,HUD has granted the City’s request to waive the citizen participation public comment period for
the Consolidated Plan Amendment and the citizen participation reasonable notice and opportunity to comment
requirements, which will allow the City to act quickly to serve the communities impacted by COVID-19; and
WHEREAS,the City has received funding for Coronavirus Relief pursuant to the CARES Act and the City
would need to authorize a budget transfer to incorporate the CARES Act Funds into the 2019-20 operating
budget; and
WHEREAS,the City Council held a duly noticed public hearing on April 22,2020 to receive public testimony
and comments pertaining to amending the Consolidated Plan and Annual Action Plan to reprogram funds to
economic development activities; and
NOW,THEREFORE,BE IT RESOVED by the City Council of the City of South San Francisco that the City
Council hereby:
1.Approves the Amendments to the 2018-2023 Consolidated Plan and the Fiscal Year 2019-2020 Annual
Action Plan, attached to this Resolution as Attachment 1.
2.Authorizes a budget transfer to incorporate the CARES Act Funds into the Fiscal Year 2019-2020
CDBG operating budget.
*****
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CITY OF SOUTH SAN FRANCISCO
CONSOLIDATED PLAN 2018-2023
2019–2020 ANNUAL ACTION PLAN
SUBSTANTIAL AMENDMENT
Introduction
Each year the US Department of Housing and Urban Development (HUD) provides funding for
housing and community development programs to the City of South San Francisco , specifically
Community Development Block Grant (CDBG) funds. To receive these funds, the City must
complete a report every five years called the Consolidated Plan.
The purpose of the Consolidated Plan is to identify South San Francisco’s housing and community
development needs, priorities, goals, and strategies and to stipulate how funds will be allocated to
housing and community development activities over the period of the Consolidated Plan.
As stated in the City’s Citizen Participation plan, t he City shall amend the Consolidated Plan and
Annual Action Plan anytime there is a change of CDBG funding of more than $50,000 from one
eligible activity to another, or to fund a new activity not previously identified in the Annual Action
Plan or Consolidated Plan. The public will be notified whenever there is a substantial amendment.
A substantial amendment is classified as follows:
• To make a change in its allocation priorities or a change in the method of distribution of
funds;
• To change the purpose, scope, location, or beneficiaries of an activity.
Proposed Amendment to the 2018 – 2023 Consolidated Plan
In response to the current coronavirus disease 2019 (COVID-19) pandemic, the HUD has allowed
Entitlement Jurisdictions to use CDBG funds for a range of eligible activities that prevent and
respond to the spread of infectious diseases such as COVID-19.
The COVID-19 pandemic has adversely affected businesses and residents in the City of South San
Francisco. As a response to the growing need for economic development assistance, the City of
South San Francisco has developed a program to provide the funding to address the current crisis.
As part of the Coronavirus Relief Bill (CARES Act), additional funding is also anticipated in the
current fiscal year to aid those affected by COVID-19. The City has also identified CDBG funds
that may be allocated to programs to assist with a COVID-19 response.
To implement these programs and to comply with HUD requirements for distribution and use of
funds, the City must make substantial amendments to existing plans:
• 2018-2023 Consolidated Plan; and
• 2019 Annual Action Plan
As identified in the City’s Citizen Participation Plan, changes in priorities or goals occur, an
amendment is required.
In addition to the goals specified in the Consolidated Plan, the City would include an Economic
Development goal to provide the economic development assistance to businesses within the City.
SP-45 Goals - 91.415, 91.215(a)(4)
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome
Indicator
1 Increase, Maintain,
& Improve
Affordable
Housing
2018 2022 Affordable
Housing
CDBG
Services Area
Affordable
Housing
CDBG:
$731,740
Homeowner Housing
Rehabilitated:
125 Household Housing
Unit
2 Preserve and
Improve Public
Facilities
2018 2022 Non-Housing
Community
Development
SSF
Downtown
Tracts 6021,
6022
CDBG Target
Area
Public Facilities
and Infrastructure
Improvements
CDBG:
$731,741
Other:
6 Other
3 Provide Public
Services to
Improve Quality of
Life
2018 2022 Non-Housing
Community
Development
CDBG
Services Area
Public Services CDBG:
$270,181
Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit:
3500 Persons Assisted
4 Support Service-
Enriched Homeless
Shelters
2018 2022 Homeless CDBG
Services Area
Homeless
Services and
Housing
CDBG:
$67,545
Homelessness
Prevention:
250 Persons Assisted
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome
Indicator
5 Planning and
Administration
2018 2022 Planning and
Admin
SSF
Downtown
Tracts 6021,
6022
CDBG Target
Area
CDBG
Services Area
Public Services
Affordable
Housing
Homeless
Services and
Housing
Public Facilities
and Infrastructure
Improvements
CDBG:
$450,302
Other:
1 Other
6 Economic
Development
2019 2022 Economic
Development
Citywide Economic
Development
$600,000 10 Small Businesses
Assisted and 10
employees assisted
Proposed Amendment to the 2019 – 2020 Action Plan
As mentioned above, the City has decided to reallocate some of its available dollars to an economic
development assistance program. As part of the Coronavirus Relief Bill (CARES Act), additional
funding is also anticipated in the current fiscal year to aid those affected by COVID-19. Funds
from the CAR ES Act would be dedicated to public service programs impacted by COVID-19 and
economic development assistance program to assist businesses. The City proposes to use funds
from housing rehabilitation program and emergency home repair voucher activities in addition to
program income funds.
CDBG Proposed Revisions are listed in the table below:
SPENDING LIMITS FOR CDBG FUNDS
PUBLIC SERVICES 2019-2020 Proposed
Total Public Services Total 90,600 101,020
CDBG ADMINISTRATION Total Administration Limit 109,376 109,376
Total Administration Limit for CARES Act 58,071
NON-CAPPED CDBG FUNDS
CAPITAL IMPROVEMENTS/PUBLIC
FACILITIES 2019-2020 Proposed
Capital Improvements Projects 306,000 300,000
MINOR HOME REPAIR PROGRAMS 138,250 138,250
CITY SPONSORED ACTIVITIES Housing Rehabilitation Program 45,000 35,000
Debris Box Vouchers 2,000 2,000
Emergency Home Repairs Vouchers 50,000 0
Total City Sponsored Activities 97,000 45,000
ECONOMIC DEVELOPMENT ASSISTANCE
PROGRAM
Entitlement/Program Income/Uncommitted Funds 200,000
CARES-ACT 230,000
Totals Economic Development Assistance 430,000
A description of the new activities being added to the fiscal year are as follows:
- Economic Development Assistance Program
The Economic Development Assistance Program is designed to assist businesses through the
provision of financial assistance. Financial assistance is in the form of a forgivable no interest
loan that is predicated on the maintenance of jobs for moderate- and low-income persons.
Maximum assistance under the program is $35,000. One permanent full-time equivalent
position for moderate- and low -income persons is required.
Public Comments
The City will incorporate any comments received during the public comment period.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-268 Agenda Date:4/22/2020
Version:1 Item #:9.
Report regarding a Public Hearing on the City’s Fiscal Year 2020-2021 Annual Action Plan (Action Plan)for
the Community Development Block Grant (CDBG)Program and consideration of adopting a resolution
approving the Action Plan and authorizing its submittal and all other required documents to the U.S.
Department of Housing and Urban Development;authorizing a budget transfer to incorporate the CDBG,
HOME Administrative Funds,and CARES Act Funds into the FY 20-21 Operating Budget;and authorizing the
City Manager to execute all documents and certifications necessary to secure and award CDBG,HOME
Administrative Funds,and CARES Act Funds for the City.(Kris Romasanta,Community Development
Coordinator)
RECOMMENDATION
The Community Development Block Grant (CDBG)Standing Committee of the City Council (CDBG
Subcommittee)and staff recommend that the City Council hear public testimony on the City’s Fiscal
Year 2020-2021 (FY 20-21) Annual Action Plan (Action Plan) and adopt a resolution:
·Approving the City's FY 20-21 Action Plan;
·Authorizing the City Manager to execute all documents and certifications necessary to secure and
award CDBG, HOME Administrative Funds for the City, and CARES Act Funds;
·Authorizing submittal of the City’s FY 20-21 Action Plan and all other required documents to the
U.S. Department of Housing and Urban Development (HUD); and
·Authorizing a budget transfer to incorporate the CDBG,HOME Administrative Funds,and
CARES Act Funds into the City’s FY 20-21 CDBG operating budget.
BACKGROUND
The purpose of this public hearing is to hear public comments on the City’s draft FY 20-21 Action Plan (Action
Plan)for the City’s CDBG Program.The Action Plan assesses the City’s housing,community and economic
development needs and available resources and outlines a strategy to address them.The Action Plan also
includes the CDBG and HOME Administrative funded grant allocations to non-profit agencies for FY 20-21.
Federal legislation requires citizen participation in all phases of the development of an action plan;accordingly,
two public hearings were scheduled.The first hearing was held on February 26,2020 to obtain citizens’views
on housing, community, and economic needs.
The April 22,2020 hearing is the second and final hearing to receive public comments on the Action Plan.This
is also the final public hearing regarding CDBG funding allocations for FY 20-21.The Action Plan was made
available on March 23,2020 for the 30-day public comment period.A public notice was published in the San
Mateo County Times on March 17, 2020 announcing the availability of the Plan and the public hearing.
DISCUSSION
The City Council reviewed all funding requests and heard public commentary at the February 26,2020 City
Council meeting.During the public hearing,17 different individuals representing seventeen different non-profit
organizations made public comments.All of these non-profits were seeking CDBG or HOME AdministrativeCity of South San Francisco Printed on 4/22/2020Page 1 of 5
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File #:20-268 Agenda Date:4/22/2020
Version:1 Item #:9.
organizations made public comments.All of these non-profits were seeking CDBG or HOME Administrative
Funds and provided information on their programs and thanked the City Council for their support.
The City’s entitlement allocation for FY 20-21 is $493,573 (Attachment 1 provides details on the available
funds).On March 2,2020,the CDBG Subcommittee convened to review the proposed FY 20-21 budget,
confirming that budgets were in line with the overall goals of the Action Plan.Since then,San Mateo County
issued a shelter in place order due to the COVID-19 pandemic.On March 13,2020,HUD announced new
eligible activities for special economic assistance to aid businesses during the pandemic,providing assistance
through working capital and to avoid job loss.In addition,the Coronavirus Aid,Relief,and Economic Security
Act (CARES Act)has provided the City with additional funding for economic relief to communities impacted
by COVID-19.
As discussed in detail in the preceding staff report for the April 22,2020 City Council meeting,Council is
considering amendments to the City’s 2018-2023 Consolidated Plan and FY 19-20 Action Plan by adding
economic development assistance to its plans to reflect the growing economic needs in the community.In
addition,the proposed FY 20-21 Action Plan -the subject of this staff report -contains a category for economic
development needs.
With the anticipated FY 20-21 entitlement and rollover funding,the City has approximately $623,573 available
for the CDBG program.Additionally,the County of San Mateo (County)HOME Consortium provides the City
one percent of its federal HOME entitlement amount on a yearly basis for administration costs.The City’s FY
20-21 HOME allocation is $14,845.This provides the City with an overall CDBG budget of $638,418.Should
the final funding vary greater than 20%of this assumed budget,in accordance with HUD regulations,staff will
return to the Subcommittee and/or City Council to refine the funding allocations.
Pursuant to federal spending limits,no more than 15%of the entitlement amount plus 15%of the prior year’s
program income (from FY 19-20)may be allocated to non-profit organizations for public service activities.The
funding cap for public services is $86,073 for FY 20-21.
CDBG administration costs (i.e.City staff and consultant costs)also have a spending limitation of 20%of the
entitlement amount plus 20%of estimated prior year program income (from FY 19-20).The spending limit for
administrative costs is $104,715.These spending limits are mandated by congressional statute and may not be
exceeded.
Funding Recommendations
The City Council reviewed all funding requests and heard public testimonies at the February 26,2020 City
Council meeting.The CDBG Subcommittee met on March 2,2020 to prepare funding recommendations for the
City Council (see Attachment 2).At its discretion,the City Council may adopt or modify the Subcommittee’s
preliminary funding recommendations.
FY 20-21 marked the first year of a two-year funding cycle for public service and minor home
repair/modification programs.The City received 13 applications for public services,including six new
proposals.All current minor home repair program providers applied for the FY 20-21 grant cycle.Please refer
to Attachment 2 for the recommended programs.
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Public Service Activities
Attachment 2,lines 1-7 show the seven grantees providing public services to the community and the
distribution percentages for each group.The grantees include:CORA,Friends for Youth,IEP Collaborative,
Ombudsman Services of San Mateo County, Rape Trauma Services Center, Samaritan House, and Star Vista.
Additionally,the CDBG Subcommittee and staff recommend funding four additional grantees -HIP Housing,
Legal Aid Society of San Mateo County,LifeMoves,and United Way of the Bay Area -through the City’s
housing funds.That appropriation is the subject of the subsequent City Council staff report for the April 22,
2020 City Council meeting.This will allow the City to provide funding to non-profits providing critical
resources to the community, without impacting the City’s General Fund.
Minor Home Repair Activities
The Subcommittee recommends funding the three non-profits (CID -Housing Accessibility Modification
Program,El Concilio,and Rebuilding Together)that implement a total of four programs.All four of these
programs have received CDBG funding in previous years. Please refer to at Attachment 2, lines 10-13.
City-Sponsored Activities
In the past, the City has funded the following programs:
1.Public Improvements
2.Housing Rehabilitation Program
3.Debris Box Vouchers
4.Emergency Home Repair Vouchers
Attachment 2, lines 15 through 20 provide details on funding for the City-Sponsored Activities.
Public Improvements
During FY 19-20,$300,000 of CDBG funding was used for playground upgrades to Gardiner Park.These
projects are an ideal use of CDBG funding.Economic Development and Housing (EDH)staff worked with
Parks,Facilities and the Engineering Divisions to identify potential projects for FY 20-21.The Subcommittee
originally recommended budgeting $200,000 in FY 20-21 to complete improvements to Irish Town Greens.
However,due to the COVID-19 pandemic,the schedule for that project is now uncertain and funding is in
higher demand for economic development activities.Therefore,staff recommend redirecting all of the funding
to economic development activities.
Housing Rehabilitation Program
This program assists low and moderate-income homeowners with housing loans and/or grants to rehabilitate
their homes.This program demonstrates the City’s commitment to maintaining affordable housing and anti-
blight and anti-displacement efforts.Staff is currently updating the guidelines for the Housing Rehab Loan
(RLF)program.The RLF serves as a dedicated funding source for housing rehabilitation loans,and allows the
City to directly allocate program income received from prior loans that the to the RLF without requiring
changes to the City’s Annual Action Plan. Please refer to Attachment 2, line 17.
Debris Box Vouchers
Vouchers are issued to clear code violations and for emergencies.Debris box vouchers are targeted for the
cleanup of conditions that affect the health,safety,or appearance of properties.The Subcommittee recommends
budgeting $2,000 of CDBG funds for the debris box vouchers. Please refer to Attachment 2, line 18.
City of South San Francisco Printed on 4/22/2020Page 3 of 5
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Emergency Home Repair Vouchers
Vouchers are provided as grants of up to $5,500 for qualifying homeowners.These vouchers apply to
emergency minor home repairs and minor code violations,such as broken sewer lines,water heater
replacement,roof repairs,broken windows,etc.These grants have no fees or charges except any required
permit fees.The homeowner is responsible for any costs beyond the grant amount.The Subcommittee
recommends budgeting $50,000 of CDBG funds for the emergency home repair vouchers.Please refer to
Attachment 2, line 19.
Economic Development Assistance Program
As discussed in detail in the preceding staff report for the April 22,2020 City Council meeting on amendments
to the 2018-2023 Consolidated Plan and FY 19-20 Action Plan,this program is designed to assist businesses
through the provision of financial assistance.Financial assistance will be provided in the form of a forgivable,
no interest loan that is predicated on the maintenance of jobs for moderate-and low-income persons.Maximum
assistance under the program is $35,000 per business. Please refer to Attachment 2, lines 21-22.
Fair Housing
In the past,the City has allocated the HOME Administrative Funds it receives from the County for fair housing
activities.CDBG regulations require the City to affirmatively further fair housing and that fair housing
activities be funded from administration or public service type funds.For FY 20-21,the Subcommittee
recommends allocating the anticipated $14,845 in HOME Administrative Funds to Project Sentinel.Please
refer to at Attachment 2, line 24.
FISCAL IMPACT
Holding this Public Hearing has no fiscal impact on the General Fund.In order for the City to allocate federal
funds, two Public Hearings must be held. This is the second of those two hearings.
RELATIONSHIP TO STRATEGIC PLA
The CDBG Program addresses the following Strategic Plan areas:
·Strategic Plan Priority #2 Quality of Life
·Initiative 2.3 - Promote a balanced mix of housing options in South San Francisco
·Priority Area 3 Financial Stability
·Priority Area 6 Community Connections
CONCLUSION
The CDBG Subcommittee and staff recommend that the City Council hear public testimony on the City’s FY
20-21 Action Plan and adopt a resolution:
·Approving the City's FY 20-21 Action Plan;
·Authorizing the City Manager to execute all documents and certifications necessary to secure and award
CDBG, HOME Administrative Funds for the City, and CARES Act Funds;
·Authorizing submittal of the City’s FY 20-21 Action Plan and all other required documents to HUD;
and
·Authorizing a budget transfer to incorporate the CDBG,HOME Administrative Funds,and CARES Act
Funds into the City’s FY 20-21 CDBG operating budget.
As previously noted,should the final funding vary greater than 20%of the estimated budget in accordance with
HUD regulations,staff will return to the Subcommittee and/or City Council in order to revise the funding
City of South San Francisco Printed on 4/22/2020Page 4 of 5
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File #:20-268 Agenda Date:4/22/2020
Version:1 Item #:9.
proposals.
Attachments:
1.2020-21 CDBG Budget
2.2020-21 Funding Recommendations
3.City Council PowerPoint Presentation
City of South San Francisco Printed on 4/22/2020Page 5 of 5
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CDBG FY 20-21
(Estimate)
FY 19-20
(Actual)
Entitlement Amount 493,573 466,637
Prior Years Uncommitted Funds (Estimated Rollover)100,000 386,494
Program Income Estimate 30,000 80,245
Total 623,573 933,376
CARES Act Funding* 230,000
Administrative 60,000
Home Admin Funds 14,845 16,171
Total CDBG and HOME Funds 638,418 1,179,547
HOME ADMIN FUNDS
Attachment 1
Community Development Block Grant Program
FUNDS AVAILABLE
CARES ACT
*Allocation received from HUD from Coronavirus Aid, Relief, and. Economic Security Act
covering FY19-20 and FY20-21
PUBLIC SERVICES
1 CORA $ 10,200
2 Friends for Youth 5,000$
3 IEP Collaborative $ 5,053
4 Ombudsman Services of San Mateo County $ 20,000
5 Rape Trauma Services Center $ 15,000
6 Samaritan House $ 16,000
7 Star Vista $ 11,000
8 Subtotal Public Services 82,253
ADMINISTRATION
9 CDBG Administration 104,715
MINOR HOME REPAIR PROGRAMS
10 CID - Housing Accessibility Modification Prog 10,000
11 El Concilio - Peninsula Minor Home Repair 27,000
12 Rebuilding Together - National Rebuilding Day 15,750
13 Rebuilding Together - Safe at Home 55,000
14 Subtotal Minor Home Repair 107,750
CITY SPONSORED ACTIVITIES
15 Housing Rehabilitation Program (RLF) 45,000
16 Debris Box Vouchers 2,000
17 Emergency Home Repairs 50,000
18 Subtotal City Sponsored Activities 97,000
ECONOMIC DEVELOPMENT
19 Economic Development Activities **250,000
20 Subtotal Economic Development Activities 250,000
21 TOTAL CDBG BUDGET 641,718
HOME FUNDS/FAIR HOUSING
22 Project Sentinel 14845
23 TOTAL BUDGET 656,563
*Funding redirected to Economic Development (see staff report)
**Due to COVID-19, the City is prioritizing economic development activities,
shifting program income, capital improvements, and other City-sponsored activities
to this category
Attachment 2
Community Development Block Grant Program
FY 20-21 Funding Recommendations
Community Development Block
Grant (CDBG)
One Year Action Plan
FY 2020 -2021
City Council Meeting
April 22, 2020
Annual
Action Plan
Goal of the Program:
To develop urban communities through
Suitable living environment
Economic opportunity
Principally for low-and moderate-
income person
2
4/24/2020 3
Low and
Moderate
Income Areas
In response to COVID, the City is amending its
2018-2023 Con Plan and FY 19-20 Action Plan to
add Economic Development goals
The FY20-21 Action Plan will continue Economic
Development activities
In FY 20-21 CDBG program will support new
programs, and expand housing services through
the Housing Trust Fund
4/22/2020 Economic Development & Housing
Division 4
Summary
The City was awarded $493,573 for Program Year
2020
The City will allocate Program Income and Care
Act Funds toward Economic Development
activities
If final funding varies by 20 percent of this
estimated budget, staff will return to the
Subcommittee and/or City Council
4/22/2020 Economic Development & Housing
Division 5
Housing
Urban
Development
(HUD) Funding
Economic Development & Housing Division 6
Funds Available
4/22/2020
CDBG FY 20-21
(Estimate)
FY 19-20
(Actual)
Entitlement Amount 493,573 466,637
Prior Years Uncommitted Funds (Estimated
Rollover)100,000 386,494
Program Income Estimate 30,000 80,245
Total 623,573 933,376
CARES ACT
CARES Act Funding* 230,000
Administrative 60,000
HOME ADMIN FUNDS
Home Admin Funds 14,845 16,171
Total Funds 638,418 1,179,547
*Covers FY19-20 and FY20-21
Budget
FY 20-21
The City received new applications for public
services. To fund more diverse public services,
the City will also be funding non-profits through
the Housing Trust Fund, which is being
appropriated tonight .
Due to COVID-19, the City will undertake new
activities to assist businesses through CARES Act
funding.
4/22/2020 Economic Development & Housing
Division 7
New Services
and Activities
Economic Development & Housing Division 8
PUBLIC SERVICES
CORA $ 10,200
Friends for Youth $ 5,000
IEP Collaborative $ 5,053
Ombudsman Services of San Mateo County $ 20,000
Rape Trauma Services Center $ 15,000
Samaritan House $ 16,000
Star Vista $ 11,000
Subtotal Public Services 82,253
*HIP Housing, Legal Aid Society, LifeMoves, and United Way of the Bay Area will
be funded by the Housing Trust Fund.
Public
Services
4/22/2020
MINOR HOME REPAIR PROGRAMS
FY 20-21 CDBG
Subcmte
Recommendations
FY 19-20 Actuals
CID -Housing Accessibility Modification
Program 10,000 10,000
El Concilio -Peninsula Minor Home Repair 27,000 37,500
Rebuilding Together -National Rebuilding Day 15,750 15,750
Rebuilding Together -Safe at Home 55,000 55,000
Minor Home Repair Total 107 ,750 118,250
Economic Development & Housing Division 9
Minor Home
Repair
Programs
4/22/2020
Economic Development & Housing Division 10
City
Sponsored
Programs
CITY SPONSORED ACTIVITIES
Housing Rehabilitation Program (RLF)45,000
Debris Box Vouchers 2,000
Emergency Home Repairs 50,000
Subtotal City Sponsored Activities 97,000
ECONOMIC DEVELOPMENT
Economic Development Activities 250,000
Total 347,000
4/22/2020
Public Hearing on the 2020-2021 One Year CDBG Action
Plan
Adopt Resolution to
Approve 2020-2021 One Year Action Plan
Authorize the submittal of the Action Plan to HUD
Authorize budget transfer to incorporate CDBG, HOME,
and CARES Act funding
Authorize City Manager to execute all documents
necessary to secure and award funds
4/22/2020 Economic Development & Housing Division 11
Recommendations
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-195 Agenda Date:4/22/2020
Version:1 Item #:9a.
Resolution approving the City of South San Francisco’s Fiscal Year 2020-2021 Annual Action Plan (Action
Plan);authorizing submittal of the Action Plan and all other required documents to the U.S.Department of
Housing and Urban Development (HUD);authorizing a budget transfer to incorporate the CDBG,HOME
administrative fund,and CARES Act Funds into the 2020-2021 operating budget;and authorizing the City
Manager to execute all documents and certifications necessary to secure and award CDBG,HOME
administrative funds, CARES Act Funds for the City
WHEREAS,the Community Development Block Grant (CDBG)Standing Committee of the City Council and
staff recommend approval and submittal,as presented to the City Council at its April 22,2020 meeting,of the
City’s Fiscal Year 2020-2021 (FY 20-21)Annual Action Plan (Action Plan)and all other required documents to
the U.S. Department of Housing and Urban Development; and
WHEREAS,the City Council wishes to authorize a budget transfer to incorporate CDBG and HOME
Administrative Funds into the 2020-2021 operating budget; and
WHEREAS,the City Council wishes to authorize the City Manager to execute all documents and certifications
necessary to secure and award CDBG and HOME Administrative Funds for the City; and
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby:
1.Approves the City’s FY 20-21 Action Plan, attached to this Resolution as Attachment 1.
2.Authorizes submittal of the City’s FY 20-21 Action Plan and all other required documents to the U.S.
Department of Housing and Urban Development.
3.Authorizes a budget transfer to incorporate the CDBG,HOME Administrative Funds,and CARES Act
Funds into the 2020-2021 operating budget.
4.Authorizes the City Manager to execute all documents necessary to secure and award CDBG,HOME
Administrative Funds,and CARES Act Funds for the City consistent with the direction provided by the
City Council.
******
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Executive Summary AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction
The U.S. Department of Housing and Urban Development (HUD) requires the City of South San Francisco
(City) to prepare an Annual Action Plan (Action Plan) in order to receive federal Community
Development Block Grant (CDBG) funds. HUD Programs have three basic goals to assist extremely low,
very-low, and low-income persons by:
• Providing decent and affordable housing;
• Providing a suitable living environment; and
• Expanding economic opportunities.
The City's Action Plan for fiscal year 2020-2021, in conjunction with its Five-Year Consolidated Plan
(2018-2023), furthers these goals by assessing the housing and community development needs and
resources of the City and outlines a strategy on how it plans to address those needs. The City is also a
participating jurisdiction in the San Mateo County HOME Consortium and therefore submits its federal
application for funding as part of the HOME Consortium.
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.
The City's Action Plan identifies the following needs and has developed goals and activities that address
both the City’s needs and further HUD's program goals:
Need: Affordable Housing
Goal: Increase, preserve, and improve the supply of affordable housing for extremely low- and
moderate-income households.
Activities: The City will use CDBG funds for housing rehabilitation and minor home repair/accessibility
modification programs. Additionally, the City will continue to administer its existing First Time
Homebuyer Loan Portfolio and Below Market Rate housing units.
Need: Public Services
Goal: Provide public services to improve the quality of life for low-income individuals and families,
including those at risk of becoming homeless and special needs populations.
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Activities: The City will allocate 15% of its annual entitlement grant and 15% of prior year program
income to the following public services: Community Overcoming Relationship Abuse (CORA), IEP
Collaborative, Friends for Youth, Ombudsman Services of San Mateo County, Rape Trauma Services
Center, Samaritan House, and Star Vista.
Need: Public Facilities and Infrastructure Improvements
Goal: Preserve and improve public facilities that serve a high percentage of low-income or special needs
residents.
Activities: The City will use CDBG funds, when feasible, to make accessibility modifications to public
facilities and to rehabilitate facilities with urgent needs in CDBG service areas. The public improvement
projects may include, but are not limited to, parks/play lot improvements, and projects related to the
City’s ADA Transition Plan.
Need: Economic Development Assistance
Goal: Avoid job loss caused by business closures related to Corona Virus 2019 (COVID 19) and the social
distancing regulations implemented by State and Federal governments.
Activities: The City will use CDBG funds, to provide loans to small businesses in South San Francisco
under the CDBG Program and its regulations, including, but not limited to, that for every $35,000 one
full-time equivalent job must either be created or retained for a low- or moderate-income individual for
one year.
Need: Homeless Services and Housing
Goal: Provide service-enriched shelter and transitional housing for homeless families and individuals.
Activities: There is a significant need for emergency and transitional housing as well as case
management with the growing homeless population in the region. With funds from the Housing Asset
Fund, the City will provide funds to go towards shelter and supportive services through LifeMoves.
When feasible, the City plans to provide funds for rehabilitation and accessibility modifications to
emergency and transitional housing. Should additional funds become available; the City will support
additional operating costs for emergency and transitional housing. The City will provide CDBG funding
under the public service category to Samaritan House and CORA. Samaritan House operates the Safe
Harbor Shelter, which is a 90-bed homeless shelter located in South San Francisco that provides both
emergency and transitional housing for homeless individuals. CORA provides emergency shelter for
those seeking refuge from domestic violence or abuse. The City will also continue to work with the
Homeless Outreach Team (HOT) to move the most difficult, long-term homeless individuals out of the
Downtown area by placing them in emergency shelters and connecting them with County medical and
rehabilitation services. This includes the City’s participation in the HOT’s Case Manager Group and
Oversight Committee.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
For FY 19-20, the City made efforts to improve the community by funding numerous non-profit
organizations that provided a wide variety of public services, which included senior services, youth
services, homeless services, general social services, and disabled services. Additionally, CDBG funds were
used to improve accessibility and/or rehabilitate various public facilities. For example, ADA modification
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projects include improving pedestrian and safety access at 40 public sidewalk ramps at major
intersections.
Beyond funding programs, the City also made efforts to increase coordination with other agencies and
jurisdictions and to streamline processes. These efforts include collaboration with other jurisdictions and
San Mateo County in the HOME Consortium, participating in a region Assessment of Fair Housing,
improving coordination with the Continuum of Care, and developing a response team to address
homelessness. While the City is committed to increasing and preserving affordable housing in the
community, it faced many challenges especially with rising housing and construction costs.
4. Summary of Citizen Participation Process and consultation process
The citizen participation process for the FY 2020-21 Action Plan has been executed as follows: (See Section
AP-12 Participation and Attachment C for additional information)
• Public Hearings: The City conducted a Community Development Needs Assessment Public Hearing
before the City Council on February 26, 2020, asking the public to comment on the housing,
community, and economic development needs of the City. Seventeen public comments were
received. Additionally, the City held a second public hearing on April 22, 2020 to make final funding
allocations and to adopt this Action Plan. XXX comments were received. Refer to Attachment B –
Public Notices and Attachment C - Comments for the noticing provided for the meetings.
• A 30-day Public Review: The Action Plan was made available for public review from March 23 through
April 22, 2020.
• Public Notices: Public Notices for the two hearings were published in the San Mateo County Times on
February 5, 20 20, and March 17, 2020.
• Online Outreach: The City noticed all the CDBG related public hearings through the City’s website and
Facebook page. The City also sent email notifications to the current CDBG subrecipients and the City’s
CDBG and Economic & Community Development listservs.
• Public Meetings: The City held a public CDBG Subcommittee meeting on February 18, 2020 and
March 2, 2020. Public hearings were held on February 26, 2020 and April 22, 2020.
Pursuant to 24 CFR part 91.105, the City of South San Francisco is required to develop a Citizen
Participation Plan (CPP). The purpose of the CPP is to encourage citizen participation, particularly
residents of predominantly low- and moderate-income neighborhoods, in the development of the City's
Con Plan and Annual Action Plans, substantial amendments to these plans, and the Consolidated Annual
Performance and Evaluation Report (CAPER). The City of South San Francisco revised its CPP in FY
2017/18 and formally adopted the revised plan on September 6, 2017 to update and include language
regarding the Assessment of Fair Housing. This revised plan clearly incorporates all federal regulations,
explicitly states its record keeping protocol, and encourages citizen participation. In accordance with its
CPP, the City made the following efforts to promote participation; supported the County’s needs
assessment survey, held a joint community input meeting and two public hearings, and had appropriate
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public review/comment periods. For further information regarding the City's citizen participation and
consultation process, please see the AP-10 Consultation and AP-12Citizen Participation sections of this
plan.
5. Summary of public comments
The City received public comments at the Needs Assessment Hearing and Public Hearing on the draft
Action Plan. Please see Attachment B Public Notices and Attachment C Public Comments documents.
6. Summary of comments or views not accepted and the reasons for not accepting them
All comments were accepted.
7. Summary
The City's Action Plan for fiscal year 2020-2021 furthers these goals by assessing the housing,
community, and economic development needs and resources of the City and outlines a strategy on how
it plans to address those needs. The City is also a participating jurisdiction in the San Mateo County
HOME Consortium and therefore submits its federal application for funding as part of the HOME
Consortium.
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PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of
each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency SOUTH SAN FRANCISCO
CDBG Administrator SOUTH SAN FRANCISCO Economic Development and Housing (EDH) Division
Table 1 – Responsible Agencies
Narrative
The City of South San Francisco’s Economic Development and Housing Division (EDH) under the Department of Economic and Community
Development (ECD) is the lead public agency responsible for developing and implementing the City’s Consolidated Plan and Annual Action Plans.
EDH administers the City’s Community Development Block Grant and HOME administrative funds. EDH is responsible for many of the activities
and programs identified in the Consolidated Plan and this Action Plan including the City’s Housing Rehabilitation Program, program
administration, and public improvement projects.
Consolidated Plan Public Contact Information
Kris Romasanta, Community Development Coordinator
City of South San Francisco
Economic Development and Housing Division
400 Grand Avenue
South San Francisco, CA 94080
Tel: (650) 829-6620
Fax: (650) 829-6623
Email: CDBG@ssf.net
Website: www.ssf.net
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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction
The City of South San Francisco consulted with a wide variety of local non-profit organizations, the
Continuum of Care (CoC), the San Mateo County Housing Authority, the South San Francisco Housing
Authority, the San Mateo County Department of Health, other City departments, the South San
Francisco Downtown Task Force, and other community stakeholders in order to develop its current Five-
Year Consolidated Plan. Further, many of the local non-profit organizations also produce reports
concerning the needs of the demographic they serve; this information is also utilized in the plan
development.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l)).
During this Action Plan period, the City will work on strengthening its relationships with organizations
that serve the public, especially low-income residents. Specific efforts will include:
• Work with the County of San Mateo and other entitlement jurisdictions to coordinate and
streamline CDBG processes
• Participate in the San Mateo County HOME Consortium and provide representation on the
County’s Housing and Community Development Committee
• Work closely with non-profit social service providers, the County, other entitlement
jurisdictions, the School District, and other community providers to coordinate the delivery of
services to residents
• Fund non-profit organizations serving low-income residents
• Work with non-profit organizations and private developers to build and/or maintain affordable
housing
• Work with the Continuum of Care (CoC) to better coordinate homeless services
• Work with the Homeless Outreach Team (HOT) to move the most difficult, long-term homeless
individuals out of the Downtown area by placing them in shelters and connecting them with
County medical and rehabilitation services. This includes the City’s participation on the HOT
Case Manager Group and Oversight Committee
• Continued efforts by the downtown bike patrol to connect the homeless to public services that
are available to them
• Engage in local and state housing legislative updates
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
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The City has a seat on the Continuum of Care (CoC) Steering Committee and is involved in all CoC
decision-making. The CoC undertakes a wide range of efforts to meet the needs of homeless persons
and those at risk of homelessness.
On January 31, 2019, the San Mateo County Human Services Agency (HAS) and community partners
conducted the One Day Homeless County and Survey. The count found 42 unsheltered homeless people
in South San Francisco. This is a 27% increase from 2017.
Chronically Homeless
The CoC has created multi-disciplinary, bilingual, Homeless Outreach Teams (HOT) to conduct intensive
outreach with the chronically homeless throughout the County and to help them move into permanent
housing. South San Francisco’s HOT program was first implemented in FY 13-14, and continues annually.
City staff, police, elected officials, County staff, and local service providers actively participate and meet
regularly to provide updates to program members.
Families with Children
The CoC has developed a rapid re-housing program which provides short-term rental assistance plus
case management to homeless families. The San Mateo County Human Services Agency has also
provided funding for a motel voucher program to assist families that are waiting to access shelter.
Veterans
The CoC is working with the Veterans Task Force, convened in 2012 by the County Board of Supervisors,
to improve county-wide efforts to outreach to homeless and at-risk veterans, to assess their service and
housing needs, to and help them access needed resources, including Veterans Affairs Supportive
Housing vouchers and veterans’ benefits. In 2017, the San Mateo County Veterans Fund was created to
support the local veteran population.
Youth
CoC funds are provided to the County Mental Health Association to operate its Support and Advocacy
for Youth in Transition Program, which provides case management and housing search/stabilization
services to homeless youth. The San Mateo County Housing Authority also offers Family Unification
Program Vouchers for youth leaving the foster care system.
System-Wide Objectives
The San Mateo County CoC 10-Year Housing Our People Effectively (HOPE) Plan (adopted in 2006) laid
out the community’s overall strategy for reducing and ending homelessness. Key accomplishments have
included the creation and expansion of Homeless Outreach Teams (HOT), new funding sources for
homelessness prevention, Homeless Connect events, and various other initiatives.
The 10-year plan has been succeeded by the Ending Homelessness Plan (adopted in July 2016). The plan
aims to end homelessness in San Mateo County by 2020 through a strategic and coordinated approach
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using data-driven solutions. Some of these solutions include outreach, emergency shelters, transitional
housing, rapid rehousing, and permanent supportive housing and homelessness prevention programs.
Although these objectives have proven to be an effective way to set goals and evaluate progress, they
are not fully aligned with the objectives set forth in the Homeless Emergency Assistance and Rapid
Transition to Housing Act (HEARTH) and in the federal strategic plan, Opening Doors. The CoC has
convened a System Design Subcommittee that is working on the development of system-wide
quantitative objectives for the following HEARTH outcomes:
• Reductions in total numbers of homeless people;
• Reductions in the number of new entries into homelessness;
• Reductions in the rate of returns to homelessness; and
• Reductions in the length of time people are homeless.
• Project-Level Objectives
The CoC has the following objective performance standards that are used on an ongoing basis to
evaluate the effectiveness of all projects within the homeless system:
• Percentage of exits to permanent housing;
• Housing retention rate;
• Participants obtaining employment income during program participation;
• Participants increasing total income during program participation;
• Program occupancy levels;
• CoC/ Emergency Solutions Grant (ESG) grant spending rates; and
• Homeless Management Information System (HMIS) data quality
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
As previously mentioned, the City has a seat on the CoC Steering Committee and meets on a quarterly
basis to make decisions regarding the planning, funding, and operation of the CoC. Additionally, the City
sits on the COC Funding/Project Review Subcommittee, which reviews renewal and new projects
seeking CoC funding. The City does not receive ESG funding as the County Department of Housing (DOH)
is the only ESG recipient in the County. However, the City does have a designated seat on the DOH's
Housing & Community Development Committee (HCDC), which advises the County Board of Supervisors
on allocating County CDBG and HOME funding. Further, the City participates in the CoC’s development
of performance and evaluation standards along with the management of the Homeless Management
Information System (HMIS).
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System-Wide Performance Measurement
On an annual basis, the CoC Lead Agency, the San Mateo County Center on Homelessness (COH)
compiles a report on how well the community is meeting the objectives set forth in the HOPE Plan. This
includes an analysis of housing development data to track the creation of new units of affordable
housing and an analysis of HMIS and Core Service Agency data to track the numbers of households
receiving assistance. Additionally, the CoC’s System Design Subcommittee is developing a set of system-
wide performance measures that align with HEARTH and Opening Doors. This work includes developing
a recommended methodology for measuring average length of homelessness that includes the time
prior to program intake. The CoC’s System Design Subcommittee will be researching possible
methodologies for a more complete tracking of returns to homelessness, including any further HUD
guidance if available.
Project-Level Performance Measurement
The COH regularly monitors all emergency shelter, transitional housing, outreach, supportive housing,
rapid re-housing, and prevention programs, which includes site visits, analysis of spending rates, and a
review of occupancy data. The monitoring process also includes a review of whether projects are
meeting the CoC’s project performance standards. In addition, the Project Performance Subcommittee
works with the COH to conduct an annual assessment of how well projects are performing, identifies
those projects that are underachieving, and recommends whether projects should be offered technical
assistance or should be candidates for re-allocation of their CoC funds. Also, each project in the CoC
receives an annual performance report detailing their results in meeting both HUD’s and the CoC’s
established performance measures.
Homeless Management Information System (HMIS)
On July 1, 2014, the San Mateo County Human Services Agency, the designated HMIS Lead Agency,
launched a new version of the HMIS. The new system incorporates the latest HUD published data
standards and improves the ease of data input and data quality. Additionally, as described in the CoC’s
Governance Charter, on an annual basis the CoC will review, revise, and approve (as applicable) the
privacy, security, and data quality plans for the HMIS. The CoC will also ensure consistent participation
of sub recipients in the HMIS and ensure that the HMIS is administered in compliance with HMIS Data
Standards.
2. Agencies, groups, organizations and others who participated in the process and
consultations
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Table 2 – Agencies, groups, organizations who participated
1 Agency/Group/Organization Samaritan House
Agency/Group/Organization Type Housing
Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Samaritan House provided input on homeless needs through its
participation in the City's Homeless Outreach Team and during the
February 26, 2020 and April 22, 2020 public hearings.
2 Agency/Group/Organization LifeMoves
Agency/Group/Organization Type Housing
Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Life Moves provided input on homeless needs through its participation
in the City's Homeless Outreach Team and during the February 26, 2020
and April 22, 2020 public hearings.
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3 Agency/Group/Organization The Salvation Army - South San Francisco
Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-homeless
Services-Education
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The Salvation Army provided input on homeless needs through its
participation in the City's Homeless Outreach Team.
4 Agency/Group/Organization San Mateo County Health System
Agency/Group/Organization Type Services-Health
Health Agency
Other government - County
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The San Mateo County Health System provided input on homeless
needs through its participation in the City's Homeless Outreach Team.
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5 Agency/Group/Organization County of San Mateo Center on Homelessness
Agency/Group/Organization Type Housing
Services - Housing
Other government - County
What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The San Mateo County Center on Homelessness provided input on
homeless needs through its participation in the City's Homeless
Outreach Team.
6 Agency/Group/Organization Youth Service Bureaus of the YMCA of San Francisco
Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Services-Education
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The YMCA Community Resource Center (which is operated by the Youth
Service Bureaus) provided input on homeless needs through its
participation in the City's Homeless Outreach Team and the City’s
Emergency Rental Assistance Program.
7 Agency/Group/Organization PROJECT 90
Agency/Group/Organization Type Services-Children
Services-Persons with Disabilities
Services-homeless
Substance Abuse and Recovery
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Project 90 provided input on homeless needs through its participation
in the City's Homeless Outreach Team.
8 Agency/Group/Organization Rebuilding Together Peninsula
Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Rebuilding Together Peninsula provided input on housing needs during
the February 26, 2020 CDBG needs assessment public hearing and April
22, 2020 final public hearing.
Agency/Group/Organization El Concilio of San Mateo County
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9 Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
El Concilio provided input on housing needs during the February 26,
2020 CDBG needs assessment public hearing and April 22, 2020 final
public hearing.
10 Agency/Group/Organization Community Overcoming Relationship Abuse
Agency/Group/Organization Type Services-Victims of Domestic Violence
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
CORA provided input on public service needs during the February 26,
2020 CDBG needs assessment public hearing and April 22, 2020 final
public hearing.
11 Agency/Group/Organization HIP Housing
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
HIP Housing provided input on housing and public service needs during
the February 26, 2020 CDBG needs assessment public hearing and April
22, 2020 final public hearing.
12 Agency/Group/Organization Center for Independence of Individuals with Disabilities
Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
Services-Persons with Disabilities
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What section of the Plan was addressed by Consultation? Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
CID provided input on housing needs during the February 26, 2020
CDBG Needs Assessment Public Hearing and April 22, 2020 final public
hearing.
13 Agency/Group/Organization Legal Aid Society of San Mateo County
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Legal Aid Society provided input on housing and public service needs
during the February 26, 2020 CDBG Needs Assessment Public Hearing
and April 22, 2020 final public hearing.
14 Agency/Group/Organization PROJECT SENTINEL
Agency/Group/Organization Type Services - Housing
Service-Fair Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Project Sentinel provided input on public service needs during the
February 26, 2020 CDBG needs assessment public hearing and April 22,
2020 final public hearing.
15 Agency/Group/Organization Ombudsman Services of San Mateo County
Agency/Group/Organization Type Services-Elderly Persons
Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Ombudsman provided input at the February 26, 2020 public hearing
and April 22, 2020 final public hearing.
16 Agency/Group/Organization IEP Collaborative
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
IEP Collaborative provided input on public service needs during the
February 26, 2020 CDBG needs assessment public hearing and April 22,
2020 final public hearing.
17 Agency/Group/Organization Friends for Youth
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
IEP Collaborative provided input on public service needs during the
February 26, 2020 CDBG needs assessment public hearing and April 22,
2020 final public hearing.
18 Agency/Group/Organization Rape Trauma Services
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Rape Trauma Services provided input on public service needs during the
February 26, 2020 CDBG needs assessment public hearing and April 22,
2020 final public hearing.
19 Agency/Group/Organization Star Vista
Agency/Group/Organization Type Services-homeless
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What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
StarVista provided input on public service needs during the February 26,
2020 CDBG needs assessment public hearing and April 22, 2020 final
public hearing.
Identify any Agency Types not consulted and provide rationale for not consulting
All agency types were consulted.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care San Mateo County Human
Services Agency
The City has identified the need for homeless services and housing and has set a goal
to provide service enriched shelter and transitional housing for homeless individuals.
This goal overlaps with the goals of the CoC as the CoC seeks to prevent
homelessness, promote self-sufficiency of those that are homeless, and provide
diverse homeless services.
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Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Housing Our
People Effectively
(HOPE) 10-year
Plan
San Mateo County Human
Services Agency
The City has identified the need for homeless services and housing and has set a goal
to provide service enriched shelter and transitional housing for homeless individuals.
This goal overlaps with the goals of the HOPE Plan. Some of the HOPE Plan's goals are
to increase homeless housing opportunities and to prevent and end homelessness by
delivering flexible services.
Housing Element City of South San Francisco Short and Long-term planning for housing needs at a range of prices and rents.
Plan Bay Area
2040 and the
CASA Compact
The Association of Bay Area
Governments/Metropolitan
Transportation Committee
Plan Bay Area is a regional blueprint that promotes compact, mixed use
neighborhoods near transit. The CASA Compact is a set of policy recommendations to
increase housing production for the region.
Table 3 - Other local / regional / federal planning efforts
Narrative
The City of South San Francisco, the County of San Mateo and the other entitlement jurisdictions (Daly City, San Mateo, and Redwood City) have
developed a "CDBG Cohort" which meets regularly to enhance and streamline the CDBG process for both the jurisdictions and subrecipients. The
CDBG Cohort collectively organizes community forums, requests for proposals, and joint monitoring of subrecipients.
Additionally, the CDBG Cohort has implemented the use of standardized applications, reporting, and reimbursement forms for subrecipients
through a common online grant management system. The Cohort shares information regarding subrecipients and how to handle issues that may
arise for the subrecipients such as reporting, invoicing, or actions needed to correct and track performance.
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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
Pursuant to the City’s Citizen Participation Plan, the following is a summary of the significant actions the City undertook in developing this Action
Plan:
• December 9, 2019 to January 16, 2020 – CDBG/HOME Administrative Funds Renewal Application Available
• January 16, 2020 – Application Deadline
• February 5, 2020 – Public Notice of Community Needs Assessment Hearing was published in the San Mateo County Times
• February 5, 2020 – The City publicly noticed the Community Needs Assessment Hearing through the City’s website, Twitter, and
Facebook page. The City also sent individual email notifications to the CDBG FY 20-21 applicants and the City’s CDBG and Economic &
Community Development listservs.
• February 18, 2020 – CDBG Subcommittee Meeting: Application Review
• February 26, 2020 – Community Needs Assessment Hearing
• March 2, 2020 – CDBG Subcommittee Meeting: Funding Recommendations
• March 17, 2020 – Public Notice of Availability of the City's FY 20-21 Annual Action Plan and Notice of Public Hearing published in the San
Mateo County Times
• March 17, 2020 – The City publicly noticed the Availability of the City's FY 20-21 Annual Action Plan and Notice of Public Hearing the
City’s website, Twitter, and Facebook page. The City also sent individual email notifications to the CDBG FY 20-21 applicants and the
City’s CDBG and Economic & Community Development listservs.
• March 23 to April 22, 2020 – 30-day public comment period on the City's FY 20-21 Annual Action Plan
• April 22 2020 – Final funding allocations and Public Hearing on the adoption of the City's FY 20-21 Annual Action Plan
• May 15, 2020 – Deadline for submission of the City's FY 20- Annual Action Plan to HUD
The following are specific efforts made to broaden outreach and promote participation. These efforts to increase citizen participation helped
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establish and/or reconfirm the City's housing and community development needs and were used as a basis for setting priorities. See
Attachments 1 for additional information.
• Public Hearing on Community Needs: On February 26, 2020, the City held a public hearing to receive comments on the City's housing
and community development needs. A notice for the hearing was published in the San Mateo County Times on February 5, 2020. The
City received seventeen (17) public comments.
• Public Hearing on the Action Plan Adoption: On April 22, 2020, the City held a public hearing to receive comments on and adopt the
City's Action Plan. A notice for the hearing was published in the San Mateo County Times on March 17, 2020. The City received XXX (XX)
public comments. In light of the recent COVID-19 pandemic, the City’s public hearings was conducted via teleconference.
• Online Outreach: The City noticed all of the CDBG related public hearings through the City’s website and Facebook page. The City also
sent email notifications to the current CDBG subrecipients and the City’s CDBG and Economic & Community Development listservs.
• Public Meetings: The City held public CDBG Subcommittee meetings on February 18, 2020 and March 2, 2020. The approval of the
Annual Action Plan took place on April 22, 2020 and was conducted through teleconference and online.
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Citizen Participation Outreach
Table 4 – Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of response/
attendance
Summary of comments
received
Summary of comments
not accepted
and reasons
URL
1 Public
Hearing
People of color
Non-English
Speakers- Specify
other Language:
Spanish
Non-targeted/
broad community
On February 26, 2020, the City
held a public hearing with the
Mayor and City Council to receive
public comments on the City’s
Housing and community
development needs. A public
notice for the hearing, written in
English and Spanish, was published
in the San Mateo County Times on
February 5, 2020. The hearing was
also noticed through the City’s
Facebook page. The City also sent
email notifications to the current
CGBG subrecipients and the City’s
CDBG and Economic & Community
Development listservs (See
Attachments C)
The City received seventeen
(17) public comments. All of
the comments received were in
support of different non-profits
seeking CDBG or HOME
Administrative funding. The
comments described the
nonprofits’ programs and their
impact on the community while
also thanking the City Council
for their support. Further
information regarding the
comments is provided in
Attachment C.
All comments were
accepted. http://www.ssf.net/1937/CDBG-Notices 2 Public
Noticing via
Newspaper
People of color
Persons with
Disabilities
Non-targeted/
broad community
Published notices for public
meetings/hearings were posted in
the San Mateo County Times on
Feb 5, 2020 and March 17 , 2020.
No comments were received
from the noticing. Comments
were received at the noticed
public meetings and hearings
All comments were
accepted See Attachment
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Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of response/
attendance
Summary of comments
received
Summary of comments
not accepted
and reasons
URL
3 Public
Hearing
People of color
Non-English
Speakers- Specify
other Language:
Spanish
Non-targeted/
broad community
On April 22, 2020, the City held a
public hearing with the Mayor and
City Council to receive public
comments on the City’s Annual
Action Plan. A public notice for the
hearing, written in English and
Spanish, was published in the San
Mateo County Times on March 17,
2020. The hearing was also noticed
through the City’s website and
Facebook page. The City also sent
email notifications to the current
CGBG subrecipients and the City’s
CDBG and Economic & Community
Development listservs (See
Attachments C)
All Comments Were
Accepted 4 Facebook
Post
People of Color
Persons With
Disabilities
Non-Targeted/
Broad Community
On March 17, 2020, a post
informing the general public about
the meeting date, time, and place
was posted on Facebook from the
South San Francisco Economic and
Community Development
Facebook Page.
No comments were received
from the noticing. Comments
were received at the noticed
public meetings and hearings.
All Comments Were
Accepted See Attachment
Annual Action Plan
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Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of response/
attendance
Summary of comments
received
Summary of comments
not accepted
and reasons
URL
5
Email
Broadcast /
Blast
People of Color
Persons With
Disabilities
Non-Targeted/
Broad Community
CBDG subrecipients and the City of
South San Francisco’s Economic
and Community Development
Department received an email on
the details of the meeting on
March 17 , 2020. The email states
to post in highly visible areas in
order to get the word out that
public comment was available for
the CBDG from March 23 – April
22.
No comments were received
from the noticing. Comments
were received at the noticed
public meetings and hearings.
All Comments Were
Accepted See Attachment
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Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City's FY 20-21-20 entitlement amount is $493,573. The City is also supporting several projects
funded from 2019-2020 and prior year funds. The final costs for these projects and the amounts
expected to be available at the end of the year have not been finalized. The City is budgeting for
approximately $130,000 in prior years' uncommitted and roll-over funds. This gives the City a CDBG
budget of approximately $623,573 for FY 20-21. In addition, the City’s estimates a HOME allocation of
$14,845 which provides the City with an overall budget of approximately $638,418.
In addition to the City’s yearly entitlement, as part of the Coronavirus Relief Bill (CARES Act), additional
funding is also anticipated in the current fiscal year to aid those affected by COVID 19. The City has
received a total of $290,353. This funding is available for FY 19 and FY20. The funding for FY 20 is
pending, as the City hopes to provide immediate assistance to as many businesses and residents in FY19.
Anticipated Resources
Program Source
of Funds Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation
: $
Program
Income: $ Prior Year
Resources:
$
Total:
$
CDBG Public -
Federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
493,573 (Estimate)
30,000
(Estimate)
100,000 623,573 0
The City of South San
Francisco is an
entitlement jurisdiction
and therefore receives
an annual CDBG grant
allocation from HUD,
the City also receives a
variable amount of
Program Income.
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Program Source
of Funds Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation
: $
Program
Income: $ Prior Year
Resources:
$
Total:
$
HOME
Funds
Public -
Federal
14,845 0 0 14,845 0
The City of South San
Francisco is part of the
San Mateo County
HOME Consortium. As
a member of this
consortium, the City
receives 1% of the
County’s annual HOME
allocation for
administrative
purposes.
Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local
funds), including a description of how matching requirements will be satisfied
Leveraging CDBG funds continues to be a greater challenge with the dissolution of Redevelopment
Agencies (RDA) statewide. In the past, CDBG funds were able to leverage significant amounts of RDA
funding for housing and commercial projects. A reduction to CDBG entitlement amounts over the last
few years have also required the City to cut funding to nearly half of the public service organizations.
Overall, CDBG funding is insufficient to leverage significant funds and now can only be provided as a
small match in attempt to secure what other non-federal funding might be available.
However, the City has been utilizing CDBG funding for smaller public right of way improvements that will
ensure that the City is more competitive in future years for Cap and Trade funding. These improvements
include upgrading intersection crossing for pedestrian safety and making the downtown more
pedestrian friendly and accessible.
If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
Over the years, the City’s RDA acquired several residential and commercial properties; however, with
the dissolution of RDAs, the City is required to sell all its properties and return all proceeds to the State.
Therefore, the City is in the process of selling these commercial properties. In the past few years, the
City has been selling the smaller residential properties, which have been occupied by low-income
households. The City’s Housing Investment Plan has stipulated, however, that the proceeds received
from the sale must be used to replace the unit somewhere else in the City. The City has not sold all of
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the residential properties, and still has six residential units that are being leased to low income
households.
Discussion
CDBG funds have also helped improve city-owned properties that are used to provide services to low
and moderate income or special needs residents such as parks, libraries, the boys and girls club, senior
center and right of way improvements. CDBG funds do not subsidize, in any way, the operations of those
city-owned facilities but have provided accessibility and non-routine maintenance improvements.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives – 91.420, 91.220€(3)&(e)
Goals Summary Information
Sort
Ord
er
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator
1 Increase,
Maintain,
& Improve
Affordable
Housing
2018 2022 Affordable
Housing
SSF
Downtown
Tracts 6021,
6022
Affordable
Housing
CDBG:
$204,750
Public Facility
or
Infrastructure
Activities for
Low/Moderate
Income
Housing
Benefit: 44
Households
Assisted
2 Provide
Public
Services
to
Improve
Quality of
Life
2018 2022 Non-Housing
Community
Development
SSF
Downtown
Tracts 6021,
6022
Public
Services
CDBG:
$56,053
Public service
activities other
than
Low/Moderate
Income
Housing
Benefit: 447
Persons
Assisted
3 Provide
Service-
Enriched
Homeless
Shelters
2018 2022 Homeless SSF
Downtown
Tracts 6021,
6022
Homeless
Services and
Housing
CDBG:
$26,200
Homeless
Person
Overnight
Shelter: 98
Persons
Assisted
4 Preserve
and
Improve
Public
Facilities
2018 2022 Public Facility
Improvements
SSF
Downtown
Tracts 6021,
6022
Public
Facilities
Improvements
CDBG:
$00
Safety and
accessibility
improvements
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Sort
Ord
er
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator
5 Economic
Developm
ent
2019 2022 Economic
Development
Citywide Economic
Development
$250,000 Provide
economic
development
assistance to
businesses in
response to
COVID-19
Table 6 – Goals Summary
Goal Descriptions
1 Goal Name Increase, Maintain, & Improve Affordable Housing
Goal
Description
For FY 20-21, the City will implement the following activities in order to meet this
goal: housing rehabilitation, minor home repair, emergency home repair grants,
debris box vouchers, and accessibility modification programs.
2 Goal Name Provide Public Services to Improve Quality of Life
Goal
Description
For FY 20-21, the City will allocate 15% of its annual entitlement and 15% of its
prior year program income to non-profit organizations that provide public
services. The City anticipates serving 447 low to moderate-income residents in FY
20-21.
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3 Goal Name Provide Service-Enriched Homeless Shelters
Goal
Description
There is a significant need for service-enriched shelters and transitional housing
for both homeless individuals and families as the City has experienced a
significant increase in chronically homeless and transients, especially in the
Downtown. The City will address this need by providing public service funds to
Samaritan House and CORA. Samaritan House operates the Safe Harbor Shelter
located in South San Francisco, which provides 90 beds to homeless individuals.
CORA provides emergency shelter for those seeking refuge from domestic
violence or abuse. The City will also continue to work with the Homeless Outreach
Team (HOT) to move the most difficult, long-term homeless/transient individuals
out of the Downtown area by placing them in emergency shelters and connecting
them with County medical and rehabilitation services. This includes the City’s
participation in the HOT’s Case Manager Group and Oversight Committee.
4 Goal Name Preserve and Improve Public Facilities
Goal
Description
The City of South San Francisco may use these funds to support investments in
predevelopment activities for infrastructure and public facilities. These
predevelopment activities may be used to assemble sites for affordable housing
or provide infrastructure that would benefit the community. At this time, the City
is not committing funds towards a project.
5 Goal Name Economic Development Assistance
Goal
Description
Avoid job loss caused by business closures related to Corona Virus 2019 (COVID
19) and the social distancing regulations implemented by the State and Federal
government.
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AP-35 Projects - 91.420, 91.220(d)
Introduction
The City plans to implement the following projects:
Public Services
IEP Collaborative Advocacy services and training for low-income youth with disabilities and
their families
Friends for Youth Quality mentoring and support services to underserved, vulnerable youth
through community –based 1:1 mentoring
Rape Trauma Services Center Mental health services to address the multiple healing needs of child
survivors of sexual trauma
Star Vista Subsidized apartments and case management services for emancipated foster
youth plus essential life skills training
Ombudsman Services of San Mateo
County, Inc.
Advocacy services to elderly and developmentally disabled individuals
Service-Enriched Homeless Shelters *
Community Overcoming Relationship
Abuse (CORA)
Emergency shelter for victims and survivors of domestic violence and their
children
Samaritan House Operates the Safe Harbor Shelter, a 90-bed homeless shelter that provides
emergency and transitional housing for homeless adults
Minor Home Repair Programs
Center for Independence of
Individuals with Disabilities (CID) -
Housing Accessibility Modification
Program
Installs ramps, grab bars, and other modifications to make a home accessible
to individuals with disabilities
El Concilio - Peninsula Minor Home
Repair
Minor home repairs for low-income households to make their home eligible
for energy/weatherization improvements that would otherwise not be
completed and increase energy and water conservation
Rebuilding Together Peninsula (RTP)
- National Rebuilding Day
Program that utilizes volunteers to rehabilitate homes on National Rebuilding
Day
Rebuilding Together Peninsula (RTP) -
Safe at Home
A year round program that addresses minor repair needs
*Homeless shelters are a subcategory under the Public Services
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City-Sponsored Housing Rehabilitation Program
This program provides grants to low-income families for housing alterations and repairs that correct
code deficiencies and/or improve the health and safety for homeowners and residents.
Public Improvement Projects
These funds may be used towards Public Improvements to City Facilities as well as within the Public
Right of Way in low/mod areas. The funds may support investments in predevelopment activities for
infrastructure and public facilities. These predevelopment activities may be used to assemble sites for
affordable housing or provide infrastructure that would benefit the community as a whole.
In addition, the City is exploring the idea of using the Section 108 Loan Program. The loan would provide
a greater impact for capital improvement projects in low and moderate neighborhoods, especially since
construction and acquisition costs have been increasingly cost-prohibitive.
CDBG Administration
The City will use 20% of its entitlement and current year program income to administer the CDBG
program.
Fair Housing ($14,845 )*
Project Sentinel ($14,845) provides comprehensive fair housing services of complaint investigation,
community outreach, and education.
*HOME Administrative Funds are not reported in HUD’s Integrated Disbursement & Information System
(IDIS)
# Project Name
1 Public Services
2 Service Enriched Homeless Shelters
3 Minor Home Repair Program
4 Housing Rehabilitation Program
5 Public Facility Improvement Projects
6 Planning and Administration
7 Economic Development
Table 7 – Project Information
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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
Given the limited funds available, the City prioritizes activities, which provided maximum benefit to the
community. The majority of the City's CDBG funds are allocated to supporting housing rehabilitation and
public improvements because these types of activities are not restricted by spending limitations and are
highly impactful. Further, it is intended that CDBG money will be utilized for the ‘last mile’ of funding for
projects that may not otherwise be completed. A major funding obstacle continues to be sufficiently
supporting the wide variety of crucial public services needed in the City due to federal spending limits
specific to public services. While the public service need far exceeds the funds available to provide those
services, the City has selected those activities, which would be most effective.
The City has also prioritized economic development assistance in FY 20. The City dedicated funds
towards economic development assistance for businesses adversely affected by the COVID-19
pandemic.
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AP-38 Project Summary
Project Summary Information
Annual Action Plan
2020
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1 Project Name Public Services
Target Area SSF Downtown Tracts 6021, 6022
Goals Supported Provide Public Services to Improve Quality of Life
Needs Addressed Public Services
Funding CDBG: $56,053
Description For FY 20-21 the City will allocate 15% of its annual entitlement to non-
profit organizations that provide public services.
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
447 extremely low- to low-income individuals are estimated to benefit
from the proposed activities.
Location Description City-Wide
• Friends for Youth
1741 Broadway
Redwood City, CA 94063-2483
IEP Collaborative
851 N. San Mateo Cr. Ste H #4
San Mateo, CA 94401-2217
• Ombudsman Services of San Mateo County, Inc.
711 Nevada St.
Redwood City, CA 94061-1555
• Rape Trauma Services Center
1860 El Camino Real, Suite 406
Burlingame, CA 94010-3117
• StarVista
701 Grand Ave
South San Francisco, CA 94080-2553
Annual Action Plan
2020
35
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Planned Activities • Friends for Youth $5,000 of available public services funding:
Mentoring and support services to underserved, vulnerable
youth through community –based 1:1 mentoring
• IEP Collaborative $5,053 of available public services funding:
Advocacy training for low-income and youth with disabilities
• Ombudsman Services of San Mateo County, Inc. $20,000 of
available public services funding:
Advocacy services to elderly and developmentally disabled
individuals
• Rape Trauma Services Center $15, 000 of available public
services funding: Mental health services to address the multiple
healing needs of child survivors of sexual trauma.
• StarVista $11,000 of available public services funding:
Subsidized apartments and case management services for
emancipated foster youth plus essential life skills training.
2 Project Name Service Enriched Homeless Shelters
Target Area SSF Downtown Tracts 6021, 6022
Goals Supported Provide Service-Enriched Homeless Shelters
Needs Addressed Homeless Services and Housing
Funding CDBG: $26,200
Description The City will address the need for service-enriched shelters and
transitional housing by providing public service funds to Samaritan House
and CORA. Samaritan House operates the Safe Harbor Shelter located in
South San Francisco, which provides 90 beds to homeless individuals.
CORA provides emergency shelter for those seeking refuge from
domestic violence or abuse.
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
98 Homeless persons provided overnight shelter.
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2020
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OMB Control No: 2506-0117 (exp. 06/30/2020)
Location Description • Community Overcoming Relationship Abuse (CORA)
Address Suppressed
• Samaritan House: Safe Harbor Shelter
295 North Access Road
South San Francisco, CA 94080-690
Planned Activities • Community Overcoming Relationship Abuse (CORA)
$10,200 of available public services funding:
Emergency shelter for victims and survivors of domestic violence
and their children
• Samaritan House: Safe Harbor Shelter
$16,000 of available public services funding:
Operates the Safe Harbor Shelter, a 90-bed homeless shelter that
provides emergency and transitional housing for homeless adults
3 Project Name Minor Home Repair Program
Target Area SSF Downtown Tracts 6021, 6022
Goals Supported Increase, Maintain, & Improve Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $107,750
Description For FY 20-21 the City will allocate funding to various non-profits that
provide minor home repairs and accessibility modifications to low income
homeowners.
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
The City anticipates serving 30 low-income households.
Location Description • Center for Independence of Individuals with Disabilities
2001 Winward Way, Suite 103
San Mateo, CA 94404
• El Concilio of San Mateo County
1419 Burlingame Avenue, Suite N
Burlingame, CA 94010-4123
• Rebuilding Together Peninsula
841 Kaynyne Street
Redwood City, CA 94063-3000
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Planned Activities • CID - Housing Accessibility Modification Program
$10,000 of Minor Home Repair funding:
Installs ramps, grab bars, and other modifications to make a
home accessible.
• El Concilio - Peninsula Minor Home Repair
$27,000 of Minor Home Repair funding:
Minor home repairs for low-income households to make their
home eligible for energy/weatherization improvements Minor
home repairs for low-income households to make their home
eligible for energy/weatherization improvements.
• Rebuilding Together - National Rebuilding Day
$15,750 of Minor Home Repair funding:
Program that utilizes volunteers to rehabilitate homes on
National Rebuilding Day.
• Rebuilding Together - Safe at Home
$55,000 of Minor Home Repair funding:
A year-round program that addresses minor repair needs.
4 Project Name Housing Rehabilitation Program
Target Area SSF Downtown Tracts 6021, 6022
Goals Supported Increase, Maintain, & Improve Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $97,000
Description Provides low interest loans and grants to low-income families for housing
alterations and repairs that correct code deficiencies and/or improve the
health and safety of the home.
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
Two (2) Households will be provided loans, ten (10) households will
receive emergency housing vouchers, two (2) households will receive
debris box vouchers.
Location Description This program is available citywide for low/mod income households.
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Planned Activities • Housing Rehabilitation Loans
Provides low interest loans to low-income families for housing
alterations and repairs that correct code deficiencies and/or
improve the health and safety of the home.
• Emergency Repair Vouchers
Provides low-income families grants of up to $5,500 to make
emergency safety and/or code violation repairs.
• Debris Box Vouchers
Provides low-income families with a debris box to clear code
violations and clean up conditions that affect the health, safety
or appearance of properties.
5 Project Name Public Facility Improvement Projects
Target Area SSF Downtown Tracts 6021, 6022
Goals Supported Preserve and Improve Public Facilities
Needs Addressed Public Facilities Improvements
Funding CDBG: $0
Description The City has not committed funds to a project at this time.
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
The City has not committed funds to a project at this time.
Location Description The City has not committed funds to a project at this time
Planned Activities These funds will be used for public facility and infrastructure
improvements in low/mod areas.
6 Project Name Planning and Administration
Target Area SSF Downtown Tracts 6021, 6022
Goals Supported Increase, Maintain, & Improve Affordable Housing
Preserve and Improve Public Facilities
Provide Public Services to Improve Quality of Life
Provide Service-Enriched Homeless Shelters
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Needs Addressed Public Services
Affordable Housing
Economic Development Services
Homeless Services and Housing
Public Facilities Improvements
Funding CDBG: $104,715
HOME Administrative Funds: $14,845
Description The City will use 20% of its entitlement to administer the CDBG program.
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
NA
Location Description NA
Planned Activities The City will use 20% of its entitlement and current year program income
to administer the CDBG program.
HOME funds will be used to support Fair Housing Services in the City.
7 Project Name Economic Development Assistance
Goals Supported Avoid job loss caused by business closures related to Corona Virus 2019
(COVID 19) and the social distancing regulations implemented by State
and Federal governments.
Needs Addressed Economic Development Needs
Business Retention
Employee Retention
Funding CDBG: $150,000
Description The Economic Development Assistance Program is designed to assist
businesses through the provision of financial assistance. Financial
assistance is in the form of a forgivable no interest loan that is predicated
on the maintenance of jobs for moderate- and low-income persons.
Maximum assistance under the program is $35,000. One permanent full-
time equivalent position for moderate- and low-income persons is
required.
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Target Date June 2021
Estimate the number
and type of recipients
that will benefit from
the proposed
activities
4
Location Description Citywide
Planned Activities Financial assistance is in the form of a forgivable no interest loan that is
predicated on the creation of maintenance of jobs for moderate- and
low-income persons.
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
The City has identified the census blocks with more than 50% of residents with low to moderate
household incomes. Using HUDs CPD Maps website as a guide, as well as using HUDs GIS dataset, the
City has created a CDBG Service Areas map for South San Francisco (see Attachment D). These Service
Areas generally meet the CDBG Low to Moderate Area Benefit (LMA) requirements, however the area
known as East 101, is predominantly industrial activities, and CDBG funding will not be spent in this
region.
The below census blocks meet the meets the CDBG Low to Moderate Area Benefit (LMA) requirements:
• 601700-1
• 601901-2, 601902-1, 601902-3
• 602000-5
• 602100-1, 602100-3
• 602200-1, 602200-2, 602200-3, 602200-4, 602200-5
• 602300-1
• 602400-1
• 602600-1, 602600-2, 602600-4.
The City will direct assistance to these areas through public improvement projects
Geographic Distribution
Target Area Percentage of Funds
SSF Downtown Tracts 6021 40
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The City designates these areas as target areas for funding services because a majority of those who
reside and/or receive services in this area are low income. Therefore, improvements made to this area,
through activities like public right of way beautification projects, create a citywide benefit.
Discussion
Many of the City's service providers are located either outside of the CDBG Target area or are regional
providers with headquarters in other jurisdictions, but who specifically serve South San Francisco
residents. The City works to find a balance between funding projects to assist residents in the low-
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income neighborhoods, with services that serve low-income residents city-wide.
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AP-75 Barriers to affordable housing -91.420, 91.220(j)
Introduction
A lack of resources and the current market conditions have presented barriers to affordable housing. Currently, there is a lack of sufficient
federal, state, and county funds to create new affordable housing. Federal tax credits are very limited and extremely competitive. Furthermore,
the County resources, which consist only of HOME funds, have been drastically reduced and remain extremely competitive.
Additionally, the dissolution of RDAs signifies a tremendous loss of resources available for affordable housing. In prior years, RDA funds were
used to develop numerous affordable housing units while also bolstering the City's CDBG program. Due to the dissolution of the RDA, it is now
necessary to piece together several years of funding allocations and grants, thus requiring at least 5 to 7 sources of funds to be able to construct
new housing on the Peninsula. These sources have consequently reduced as well. As such, cities will not be able to meet their state mandated
housing production requirements, especially for affordable housing units.
In addition to limited resources, the current market conditions have created an unsustainable housing cost environment due to inflated rents
and expensive home/land prices. According to the 2018 American Community Survey 5-Year Estimates, 53% of renters in South San Francisco
are paying more than 35% of their income towards rent. Additionally, 25% of homeowners in South San Francisco with a mortgage are spending
35% or more of their household income on housing costs (2014-2018) American Community Survey 5-Year Estimates). This data signifies that a
large portion of South San Francisco households are living in unaffordable housing which in turn is putting them at risk of becoming homeless.
While the City actively makes efforts to provide affordable housing to residents, the lack of resources and market conditions pose as formidable
barriers. Therefore, the City is continually seeking new and innovative ideas to overcome these barriers. In 2018, the City made strides in
addressing the housing shortage by adopting several affordable housing policies. This includes adopting an inclusionary housing policy and a
commercial linkage fee. The inclusionary policy allows the City to increase its below market rate units by requiring any new rental and for-sale
sale residential units consisting of five more units. In addition, the Commercial Linkage fee expands the City’s affordable housing funds through
office and commercial developer fees.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such
as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and
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policies affecting the return on residential investment
The City will continue to monitor and identify areas of improvement in its public policies in order to foster and maintain the supply of affordable
housing and to remove barriers to affordable housing development. The City will also continue to maintain and encourage affordable housing
development by:
• Implementing zoning to ensure there is an adequate supply of land to meet its Association of Bay Area Governments (ABAG) regional
housing needs allocation.
• Continuing to implement the City's Inclusionary Housing Ordinance; this requires that a percentage of new “for sale” residential units are
made available as Below Market Rate (BMR) units for low income residents. The City will also continue to support its existing BMR units.
• Investigating new sources of funding for the City's affordable housing programs and working with non-profit developers to promote the
development of affordable housing for lower income households.
• Considering fee waivers or deferrals of planning, building, and impact fees for affordable housing developments.
• Removing government and public infrastructure constraints to affordable housing development through administrative support,
intergovernmental cooperation, public-private partnerships, and permit streamlining.
• Continuing to cooperate with other governmental agencies and take an active interest in seeking solutions to area-wide housing
problems.
• Encouraging the construction of Accessory Dwelling Units by expedited permitting and providing architectural plans for residents.
Discussion
The City is continuously looking for opportunities to help address housing needs in the community, especially for lower-income residents. The
City hopes to find additional opportunities for partnership in meeting housing needs.
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The following sections describe the actions and efforts the City will make to address things such as
meeting underserved needs, affordable housing, and lead-based paint hazards. Many of these actions
are based upon the importance of coordinating with other jurisdictions, local service providers, and the
private sector. In a time with limited funding available, the City's focus will be on creativity and
collaboration in order to meet more needs of the community.
Actions planned to address obstacles to meeting underserved needs
The main obstacle the City faces in meeting underserved needs is a lack of funding. With the loss of RDA
funds and declining CDBG entitlements, the City has limited capabilities in meeting the needs of the
community. Additionally, many local service providers are also experiencing declines in both private and
public funding, which further hinder their capability to meet needs. The City plans to address this
obstacle by continuing to look for new funding sources and find creative ways to leverage and utilize
existing funding. Additionally, the City will encourage collaboration amongst itself, other jurisdictions,
and non-profits.
Actions planned to foster and maintain affordable housing
Listed below are actions the City plans to take to foster and maintain affordable housing:
• Promote the construction of lower cost units by provid ing incentives to developers and
encouraging mixed-use projects, second units, density bonuses, loft-style units, and
manufactured housing.
• Strive to preserve and maintain existing affordable housing by using state and federal funds to
the fullest extent to rehabilitate existing housing units. Additionally, the City will continue to
support affordable housing for groups with special needs, including seniors, the disabled, and
the homeless.
• Continue to implement its Inclusionary Housing Ordinance that requires a percentage of new
"for sale" residential units be made available as Below Market Rate (BMR) units for low-income
residents. The City will also continue to support its existing BMR units.
• Provide a “how to guide” for developers who are introducing new BMR units to the market
which provides guidance regarding resident selection, monitoring etc.
Actions planned to reduce lead-based paint hazards
The City will continue to incorporate lead testing and lead safe work practices into all rehabilitation
projects it funds. Additionally, the City makes lead-based paint information available on its website, to
all the local non-profit agencies, to homeowners and renters. The City also provides loans and grants to
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homeowners and public facilities to abate lead-based paint hazards. The City is also working with the
County to access more funds for lead-based paint rehabilitation projects.
Actions planned to reduce the number of poverty-level families
The City of South San Francisco has a multi-faceted approach to reducing poverty in the community:
First, the City has acquired housing units over the years and converted them into affordable rental units.
The City manages the units and rents them at affordable rates to assist low-income families whose
incomes do not support market rate housing costs. These efforts help reduce the number of families
living in poverty by providing them with affordable housing costs. Additionally, the City has provided
some of these units to the County’s Emancipated Foster Youth Program to provide affordable housing
for youth who have transitioned out of the foster care system. Additionally, the City’s housing
rehabilitation program offers low- and moderate-income homeowners the opportunity to bring their
homes to current building and safety standards by providing low interest loans and grants. This
improves living conditions in a manner that does not create an economic burden on the family.
It is also important to note that non-profit organizations in South San Francisco play an important role in
providing affordable housing, food, childcare, clothing, and other emergency services to low income
residents. The City partially funds and monitors these organizations through the CDBG Program.
Through this multitude of efforts, in collaboration with non-profit agencies, the City is continually
working to help reduce the number of families living in poverty. With that said, there are significant
challenges to accomplishing this long-term goal. The biggest barrier to the provision of services to lower
income families and those at risk of becoming homeless is the lack of adequate state, county, and
federal funds for social service activities. For example, CDBG funding for public services is limited to 15%
of the City’s entitlement amount and 15% of prior year program income. Since the City does not know
how much program income will be received in a given year, and since program income is often received
after the Action Plan has been drafted and the budgets have been set, it can be difficult to incorporate
program income into services funding. The City continues to strive for efforts that creatively and
efficiently work with these constraints.
Actions planned to develop institutional structure
City will make the following efforts to improve institutional structure:
Continue to assist the homeless and those at risk of becoming homeless by supporting non-profits that
offer solutions and services to the homeless and continue working the with the Homeless Outreach
Team (HOT)
• Continue to work with the other local jurisdiction as part of the CDBG Work Group in order to
increase collaboration and make administrative and monitoring processes more standardized,
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compliant, and efficient
• Continue to build and improve relationships with local service providers
• Continue to coordinate and participate in the Continuum of Care
Actions planned to enhance coordination between public and private housing and social
service agencies
The City plans to take the following actions to enhance coordination in the implementation of the City's
Action Plan:
• Continue to collaborate with the County of San Mateo, private housing developers, lenders, and
non-profit housing developers in order to create more affordable housing
• Continue to participate in the CDBG Work Group and to improve CDBG administrative processes
for both subrecipients and City staff
• Continue to fund non-profit agencies serving low-income residents
• Encourage collaboration and cooperation among local service providers
• Continue to participate in the CoC Steering Committee
• Continue to participate in the San Mateo County HOME Consortium and to serve on the San
Mateo County's Housing & Community Development Committee (HCDC)
• Support workforce development partnerships that serve residents and employees in South San
Francisco
• Continue working with regional economic development groups and promote economic
development collaborations
• Work with businesses and the Chamber of Commerce on downtown beautification and other
projects to improve the downtown
• Continue to work with the Homeless Outreach Team; this includes the City’s participation on the
HOT’s Case Manager Group and Oversight Committee
Discussion
The City has complied with the workout plan developed in 2017. The City continues to work with HUD to
comply with timeliness deadlines.
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Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)
Introduction
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income. Overall Benefit - A consecutive
period of one, two or three years may be used to determine that a minimum
overall benefit of 70% of CDBG funds is used to benefit persons of low and
moderate income. Specify the years covered that include this Annual Action Plan. 90.00%
Discussion
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ATTACHMENTS
ATTACHMENT A – Budget
ATTACHMENT B – Public Notices
ATTACHMENT C – Citizen Participation Comments
ATTACHMENT D – Map of Areas of Low and Moderate Income
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ATTACHMENT A
Attachment 1
Community Development Block Grant Program
FUNDS AVAILABLE
CDBG FY 20-21
(Estimate)
FY 19-20
(Actual)
Entitlement Amount
493,573
466,637
Prior Years Uncommitted Funds (Estimated
Rollover)
100,000
386,494
Program Income Estimate
30,000
80,245
Total
623,573
933,376
CARES ACT
CARES Act Funding*
230,000
Administrative
60,000
HOME ADMIN FUNDS
Home Admin Funds
14,845
16,171
Total CDBG and HOME Funds
638,418
1,179,547
*Allocation received from HUD from Coronavirus Aid, Relief, and. Economic Security Act
covering FY19-20 and FY20-21
SPENDING LIMITS FOR CDBG FUNDS
PUBLIC SERVICES Estimate Actual
15 % of FY 20-21 Entitlement
74,036
69,996
15% of Prior Year Program Income
12,037
20,604
Total Public Service Limit
86,073
90,600
CDBG ADMINISTRATION
20% of FY 20-21 Entitlement
98,715
93,327
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20% of Estimated Current Year Program Income
6,000
16,049
Total Administration Limit
104,715
109,376
NON-RESTRICTED CDBG FUNDS
CAPITAL IMPROVEMENTS/PUBLIC FACILITIES Estimate Actual
Capital Improvements Projects 0
300,000
MINOR HOME REPAIR PROGRAMS
107,750
138,250
CITY SPONSORED ACTIVITIES
Housing Rehabilitation Program
45,000
45,000
Debris Box Vouchers
2,000
2,000
Emergency Home Repairs
50,000
50,000
Total City Sponsored Activities
97,000
97,000
Total Non-Restricted Funds
454,750
935,250
*Addition Funds from the Care Act
Economic Development Activities*
250,000
400,000
ATTACHMENT B
Legal Ad- February 5
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Legal Ad – March 17, 2020
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Facebook Post – March 17, 2020
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Notice published on City of South San Francisco website
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Email to Subrecipients
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Citizen Participation Comments
ATTACHMENT C – February 26, 2020
1. Name: Melissa Lukin
Organization: Executive Director of Rebuilding Together Peninsula
Comments: We provide free critical repairs for low-income homeowners and we’ve been doing it for
more than 30 years. The need is clear. Over 90 percent say they want to age in place and over 80
percent of the fatalities that are caused by falls are folks who are over 85. In addition, over 20 percent of
Americans now live in multi-generational families so when we stabilize homes we do it for more than a
generation. We anticipate serving 12 homes in South San Francisco over the coming year from zero to
30 percent AMI. For National Rebuilding Day, our one day in April every year, will serve three homes in
the City will provide to wheelchair accessibility, dry rot repair and roofs in some cases.
2. Name: Bernie Mellott
Organization: Executive Director at Ombudsman Services of San Mateo County
Comments: We monitor 464 facilities which equates to 10,000 people. These people are 62 and older.
WE take care of the forgotten ones. We make sure they are heard and we empower and educate them.
For those who are not able to speak for themselves, we make sure that their medications are taken. One
resident on hospice to see how she’s doing and she confided that she was touched inappropriately by a
staff member and you can imagine someone is taking your dignity away. We called the Police and the
staff member was fired.
In South San Francisco, we monitor 36 facilities, which equates to 482 residents. We go into the nursing
homes once a week, and sometimes three times a week depending on the severity of what’s going on.
The residential care facilities we visit once a month. The residents are our main focus and the adult day
centers and the centers physically disabled, we visit once a year. These are your people, your citizens.
We want to make sure that they have the dignity that they deserve. Sixty percent have no family or
friends; they have us.
3. Name: Karen Betucchi
Organization: Operations and Development Director at IEP Collaborative
Comments: I know that it means a lot to our CEO Krista Martinelli, our proposal here in South San
Francisco. My name is Karen Betucchi and I am the Operations and Development Director at IEPC. I
joined in January and as a special needs mom I understand the difficulties and challenges of navigating
the IEP process for our students. Founded in January 2019 by four attorneys who also experienced a
hard time navigating IEPs for their own children. To date, we’ve served over 50 families in the Peninsula.
Our mission is to empower students and families with knowledge so that they can be a part of a
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collaborative. We do this in trainings and workshops, legal representation and legislative advocacy. Our
proposal for South San Francisco is eight special education rights training. We hope to accommodate 30
individuals or 10-13 households, which will cover 504 Plan and an Individual Education Plan. How to
request an evaluation for the entitlement plan and transition age presentations for kids aged 12-22, to
learn to become their own advocates, as they transition to middle school, high school, college, and into
adulthood. Our programs empower families to collaborate with the school district so that they can be
active members of the IEP team. We will be leveraging our partnerships with Families in Action, PTAs to
facilitate the workshops in South San Francisco. It is close to 13% of South San Francisco students who
have these special needs and we want to be able to reach them.
4. Name: Evelyn Benitez
Organization: Project Coordinator at Legal Aid Society of San Mateo County
Comments: Our organization seeks to provide free, legal services for low-income residents in San
Mateo County in the form of eviction defense. Legal services for tenants are more important than ever
because of new changes in California law, specifically statewide tenant protections such as AB 1482 and
there is now there are protections against discrimination against income, which includes Section 8
vouchers. These laws have the potential to stabilize communities in South San Francisco, but only if
tenants are supported with the understanding of their rights. We currently serve over 100 South San
Francisco residents each year. The most common form presented is evictions. The most frequent form
of eviction prior to this law was no-fault evictions, where the landlords was only required to provide
proper notice and no reason. Fifty person of eviction cases in South San Francisco were no-fault. Since
new just cause changes the procedures, we’re closely looking at eviction patterns are taking place in
South San Francisco. We’ve seen that since this law has taken effect that the reasons for evictions have
been substantial remodeling and owner move-ins. Since it is a reason that is no fault of the tenant, they
would be entitled to relocation assistance. One of the main factors that determines the chances that a
tenant keeps their home is having an attorney represent them.
5. Name: Timothy Russell
Organization: Program Director, Renaissance Entrepreneurship Peninsula
Comments: What we have noticed throughout the year, 24 small business from South San Francisco
made it up and down the highway to our different locations to help their business or launch their
business. Our office is in East Palo Alto, but we also have offices in Redwood City, San Mateo, and Daly
City. We realize that residents of South San Francisco are needing support to launch or grow their
business. We realize it’s crucial to get that technical assistance. We are funded to work with the
underrepresented low-income communities to realize their dreams of entrepreneurship. We’ve seen it
happen on an everyday basis. We work with 1500 clients a year, and grow about 500 businesses. We
definitely believe that number would grow from 24 to a higher number if we were able to offer classes
within South San Francisco like we’ve done in other cities. We want you to consider small businesses
and the help that they can get.
6. Name: Lisa Heath
Organization: CID
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Comments: I am here on behalf of the Housing Accessibility Modification Program (HAM Program).
Individuals with disabilities live a more meaningful life. The HAM Program helps with the installation of
grab bars, railings, stair lifts, ramps, porch lifts and other modifications for low-income people with
disabilities. These modifications improve accessibility and increase safety and let people with
disabilities remain at home with greater independence. I cannot stress enough how important it is for
those with disabilities how important these modifications are for one’s self-esteem.
I have a thank you email I would like to read. This is a 34-year old male South San Francisco resident
with cerebral palsy. He thanks us for installing aluminum thresholds, rails and several grab bars.
“Lisa, I’m glad your card made it to you and the team. We are so grateful for the work you did to make
our home safe for us. David is thriving. He is able to enter and exit the home without struggle. It is a
true gift. Four years ago, he was crawling in and out of our apartment because of the accessibility
barriers. Thank you for the work you do. It has changed our quality of life.”
On behalf of thousands of other low-income residents living with disabilities in South San Francisco
who need assistance with home modifications and the CID program, we thank you for your continued
support.
7. Name: Amanda LeBlanc
Organization: Rape Trauma Services
Comments: Thank you for entertaining our proposal. My Executive Director told me that you were the
first City to give funds to our Sexual Assault and Trauma Center. Thank you so much and for the long
relationship that we have had with you.
The housing crisis has impacted sexual assault survivors in devastating ways. Due to people having to
live in small, cramped corners, parents with more than one job to make a living wage and counting on
landlords or other people in their homes for childcare. What ends up happening is people put up ads,
which brings people with children into their home, and perpetrating abuse against them.
In South City, we served 50 families and 55 percent of them needed re-housing in order to separate the
perpetrator from abuse. This is a housing issue. We have now become housing case managers. We
work with all of the non-profits here tonight to never leave a family with a choice of being homeless.
8. Name: Peter Dunn
Organization: Habitat for Humanity
Comments: Name: We have an application for pre-development funding for the Firehouse Live project
at 201 Baden. This Council is aware that we have entered into an Exclusive Negotiating Rights
Agreement with the City to redevelop a parking lot for 42 two-three bedroom ownership homes that
will target 60%-110% Area Median Income households. We are in the pre-development stages working
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to get to a Purchase and Sale Agreement with the City. We submitted an application to the Planning
Department and have received promising comments from them. We are appreciative of your support.
9. Name: Madison Priest
Organization: United Way of the Bay Area
Comments: I am here to advocate today for our 2-1-1 program. 2-1-1 is a free, easy to remember
phone number that connects to Health and Human Services resources to their community. It’s available
24 hours a day, 7 days a week in over 150 languages. In South San Francisco, those languages are often
Spanish, English, and Cantonese. It is a comprehensive database of information, and we provide a lot of
referrals to food services, utility assistance, housing and shelter. In South San Francisco, we gave 37
referrals in 2019 for housing and shelter. We also provide resources for legal services and also provided
resources during the power shutdown during the fires. We are available over phone, web, and text
services. With funding from South San Francisco, we would increase local outreach to ensure that
residents receive services that they need. It would also allow us to collect more robust data. I’d also like
to flag that we’d use a Presumed Benefit Group strategy to apply for CDBG funding and we would
collect demographics data as well as whether or not they’re calling from a Presumed Benefit Group. 2-
1-1 is an essential service to provide a resource to those who are in need.
10. Name: Laura Fanucchi
Organization: HIP Housing
Comments: I just have a few updates since we submitted our proposal for our homesharing program.
We have a new North County Homesharing Coordinator who is a resident here in South San Francisco,
and is very familiar with the North County. I also want to mention that our Self-Sufficiency Program for
low-income families with children have recently opened the program to emancipated foster youth who
do not have children. These youth, who are in school, HIP Housing will support youth for 1-5 years. We
just accepted our first applicant to that program. She was referred by Starvista. She lives here in South
San Francisco and her housing scholarship is ending. We accepted her into the Self-Sufficiency program,
but we placed her in a homesharing match with a Pacifica senior who had a room for rent. So we’ll be
paying for this woman’s housing scholarship for 1-5 years while she attends Skyline College. I also
wanted to mention that in 2013, we interviewed a gentleman who lost his job, his housing, and became
homeless for two years, and ended up at Safe Harbor shelter. We were able to match him with a Daly
City senior who has a 1-bedroom to share and they have now been living together in our program for 7
years. We are happy to offer this program as a long-term housing solution. Our program for this year is
to fund eight South San Francisco homeseekers and match them in homesharing, but we actually serve
over 200 South San Francisco residents through in-take calls or application to the program or
supporting the homesharing matches. We have 50 homesharing matches in existence here in South San
Francisco. We thank you for your support and make one spare room change two lives.
11. Name: Patricia Springer
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Organization: CORA
Comments: You have been very supportive of us. I want to advocate for our Emergency Safe House
Shelter. One, we continue to be the only agency in San Mateo County that does this kind of work,
specifically experiencing intimate partner violence. The second, across the board, we are the only
agency who will work with men who experience intimate partner violence. In addition to CORA, I also
work with a Navigation Center in San Francisco. When I have men who have left their home due to
violence with their partners, CORA is one of the only places that I can refer them to. Lastly, I want to
mention our staff, to make sure that everyone is trauma-informed, no staff member is going to be asked
to join CORA without a minimum of three interviews and this is because we want to ensure that we are
providing the highest quality of care.
12. Name: Christina Figueroa-Cortez
Organization: Project Sentinel
Comments: I am the Fair Housing Director for Project Sentinel. Our Fair Housing Center has been
around for 40 years. We offer counseling, investigations, and advocacy on the fair housing laws, and to
everyone we offer information, education, on housing discrimination. This can range from a parent
who received a warning notice from their landlord from playing outside at their rental apartment, an
immigrant who was refused an application because they lacked a social security number, or a disabled
senior who requested grab bars for their shower or some sort of accessibility feature and was refused
them. Last year, we served 418 people throughout the County, 114 of those were South San Francisco
residents. We thank you for your continued support and I am happy to answer any questions you may
have.
13. Name: Jose Mares
Organization: Safe Harbor Shelter
Comments: On behalf of Samaritan House, I would like to thank you all for your previous support of
our Safe Harbor Shelter. Safe Harbor serves 90 individuals on a daily basis, providing housing services to
those who are not only homeless but may come with mental or physical health disorders, substance
abuse, or addiction. We serve the most fragile population, 55-61 years old, is the largest consumer of
our services at this time. There are many who have not been placed into a shelter due to being at
capacity. Since July 1 of 2019, Safe Harbor has been able to provide 249 individuals a place to take a
breath, rest themselves, and ground themselves. As we often mentioned, when we often
homelessness, this is something we do not even think about in calling the streets your home. Our
residents often have multiple barriers to self-sufficiency such as fixed-incomes due to age, disability,
poor general health, and low educational levels. The rising costs of area rents and increasing lack of
affordable housing have severely affected our clients to achieve permanent housing placements. While
we have successfully been able to place clients in non-traditional housing options, like HIP Housing’s
homesharing program, which has successfully helped clients gain housing vouchers through the
County. There is fear Countywide of landlords not accepting these vouchers, which limits the
availability for our clients. Our program would be deeply affected by any loss in any CDBG funds that
are an integral part of Safe Harbor’s budget. Without these funds we cannot ensure the same level of
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care for all of the County’s homeless seeking our help. With your continued support, we are on our way
to adding an additional 15 beds at Safe Harbor. This project is expected to be completed by the end of
this year. This is not a complete solution in South San Francisco, but there are 15 South San Francisco
natives who have been identified at our shelter.
14. Name: Alyssa Canfield
Organization: StarVista
Comments: I am the Program Manager of StarVista’ s Transitional Youth Program. Transitional youth
services provide case management and housing assistance to former foster youth, ages 18 to 24. I
would like to share a success story of one of our youth who lived in South San Francisco who moved
out of state to explore other housing options. He soon realized that he was far from his support and
his team and his mental health slowly declined. After connecting with Starvista, the former resident
said that upon his return that he was living out of his car at a nearby park. With a single bed space at
our triplex located in South San Francisco, we were able to move him in before the holidays. He is now
connected to mental health services and highly needed support. We would’ve loved to have a resident
here today. We are currently undergoing a massive renovation at our triplex unit. Today was our
relocation day, and we are happy to say that everyone is comfortable at their new residency. Thank
you for your continued support.
15. Name: William Gomez
Organization: LifeMoves
Comments: I am here on behalf of LifeMoves who is a provider of shelter and services to San Mateo
and Santa Clara County. I currently serve as the Program Director for Family Crossroads Shelter,
an interim family shelter, which is located at the Top of the Hill located in Daly City. The funds
requested is to support 15 families that reside in our shelter for intensive case management and
supportive services to households. This includes mental health, substance abuse, and services
for the children. Last year alone, we served 54 households, 12 of which were former residents of
South San Francisco. Thank you for your previous support.
16. Name: Ortensia Lopez
Organization: El Concilio of San Mateo County
Comments: I would like to thank you for your support for the Minor Home Repair Program, which is a
program we use to leverage energy savings program and address the issue of health and energy
efficiency. There is evidence of the correlation between the indoor air quality of a house and the
health of that family. With this program, we are able to leverage homes and help them address issues
particularly around respiratory diseases, which affects a lot of children. We enable low-income
families to be able to address these issues. When we talk about the housing crisis and livable wage,
California is the most impoverished state in the country. To add, we are in the most costly county to
live in, with a median income of $137,000. The families we work with are not even close to that, so
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this helps maintain their home. It addresses that and it addresses the issue of climate change as it
reduces emissions as it relates to energy use. An example, a couple, the lady is disabled, and they can
barely make their mortgage, monthly utilities and their daily expenses. We were able to help them out
with new doors, fence repair, new faucets, lighting, painting, and we leveraged funds with the energy
program. The family said that is the only way I can stay in my house. I thank you for your support.
17. Name: Karen Wilmer
Organization: Friends for Youth
Comments: We are a mentoring organization. We provide adult mentors to at-risk youth. When the
2019 Community Health Assessment Report cites as behavioral health as one of the top priorities
throughout our city, you know things are pretty tough. It starts with the kids. Kids today are struggling
massively. There are reports citing high levels of depression and stress. We’re in a County where
$117,000 is considered low-income for a family of four. Area median incomes are usually $45,000 and
below. Parents are struggling; most of them are single families without dads for the most part. Kids
are middle school primarily, and some high school, but are in need of adult support. Through no fault
of their own, there is no adult that they can talk to. Thirty to forty percent of kids say that they haven’t
had an adult to speak to about things going on in their life. Our mentors are volunteers, they are from
throughout the community. They meet with the kids once a week. It’s a one-year commitment, a big
commitment. It’s a school-based program focused on small groups of kids. We started with one school
four years ago. We are now in six schools, and hope to be in more, including South San Francisco. We
do serve about 20 kids in South San Francisco communities and we would love to double that. Thank
you for your consideration.
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ATTACHMENT D
Annual Action Plan
2020
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Grantee SF-424's and Certification(s)
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-259 Agenda Date:4/22/2020
Version:1 Item #:10.
Report regarding a resolution approving budget amendment 20.041 appropriating $57,100 from the Housing
Trust Fund in Fiscal Year 2019-2020 to support non-profit organizations that provide homeless prevention
programs for South San Francisco residents. (Kris Romasanta, Community Development Coordinator)
RECOMMENDATION
The Community Development Block Grant Subcommittee (CDBG Subcommittee)recommends that the City
Council adopt a resolution approving budget amendment 20.041 appropriating $57,100 from the Housing Trust
Fund in Fiscal Year 2019-2020 (FY 19-20)to support non-profit organizations that provide homeless
prevention programs for South San Francisco residents.
BACKGROUND/DISCUSSION
On December 6,2019,the City issued a Notice of Funding Availability (NOFA)for Fiscal Year 2020-2021 (FY
20-21)Community Development Block Grant (CDBG)funds for a variety of activities to benefit the low-
income community in South San Francisco.The CDBG Subcommittee reviewed 13 public service applications,
including six new applications.
On March 3,2020,the CDBG Subcommittee made final public service funding recommendations.To expand
funding to more non-housing non-profits through the CDBG program,the Subcommittee recommended
funding four housing-related non-profits for the purpose of homeless prevention via the Housing Trust Fund.
These grantees include:
·HIP Housing
·Legal Aid Society of San Mateo County
·LifeMoves
·United Way of the Bay Area
Together,these non-profits will provide valuable services to lower income South San Francisco residents in
need of housing,legal assistance,and referrals.Their specific services and grant amounts are outlined in the
staff report regarding the CDBG FY 20-21 Annual Action Plan and its attachments.
FISCAL IMPACT
Adopting the resolution appropriates $57,100 in funds from the City’s Housing Trust Fund.The Trust Fund,
which had an unencumbered cash balance of $910,000 as of April 6,2020,is replenished by developer in lieu
fees.Eligible expenses include both housing production and housing programs,like those provided by the non-
profit grantees.The City has two other housing funds,Fund 823 and Fund 241,which on April 6,2020 had
unencumbered cash balances of $4.78 million and $2.6 million, respectively.
Funds are being appropriated in FY 19-20,rather than FY 20-21,because next year’s City budget approvals
have been delayed due to the COVID-19 pandemic.Appropriating FY 19-20 funds will enable the City to make
grants to these housing non-profits on July 1, 2020 when CDBG funds will be available for the other grantees.
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File #:20-259 Agenda Date:4/22/2020
Version:1 Item #:10.
Adopting the resolution has no impact on the General Fund.
RELATIONSHIP TO STRATEGIC PLAN
The CDBG Program addresses the following Strategic Plan areas:
·Strategic Plan Priority #2 Quality of Life
·Initiative 2.3 - Promote a balanced mix of housing options in South San Francisco
·Priority Area 3 Financial Stability
·Priority Area 6 Community Connections
CONCLUSION
The CDBG Subcommittee recommends that the City Council adopt a resolution approving budget amendment
20.041 appropriating $57,100 from the Housing Trust Fund in FY 19-20 to support non-profit organizations
that provide homeless prevention programs for South San Francisco residents.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-260 Agenda Date:4/22/2020
Version:1 Item #:10a.
Resolution approving budget amendment 20.041 appropriating $57,100 from the Housing Trust Fund in Fiscal
Year 2019-2020 to support non-profit organizations that provide homeless prevention programs for South San
Francisco residents
WHEREAS,on December 6,2019,the City issued a Notice of Funding Availability (NOFA)for Fiscal Year
2020-2021 Community Development Block Grant (CDBG)funds for a variety of activities to benefit the low-
income community in South San Francisco; and
WHEREAS,on March 3,2020,the CDBG Subcommittee made final public service funding recommendations
to support non-profits that provide housing assistance to South San Francisco residents via the Housing Trust
Fund; and
WHEREAS,these housing assistance non-profit grantees are HIP Housing,Legal Aid Society of San Mateo
County, LifeMoves, and United Way of the Bay Area; and
WHEREAS, Exhibit A describes the funding allocations for each non-profit; and
WHEREAS,together,these non-profits will provide valuable services to lower income South San Francisco
residents in need of housing, legal assistance, and referrals; and
WHEREAS,the City’s Housing Trust Fund had an unencumbered cash balance of $910,000 as of April 6,2020
and is replenished by developer in lieu fees; and
WHEREAS,eligible expenses from the Housing Trust Fund include both housing production and housing
programs, like those provided by the non-profit grantees; and
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council does hereby approve budget amendment 20.041 appropriating $57,100 for non-profit housing grantees
from the Housing Trust Fund, Fund 205.
******
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Organization Program
FY 20-21
Amount
Requested
CDBG Subcommittee
Recommendation
1 Life Moves
Shelter Operations
CDBG 25,000$ 25,000$
2 Legal Aid Society of San
Mateo County Homesavers 12,300$ 12,300$
3 HIP Housing
Home Sharing
Program 12,000$ 12,000$
4 United Way of the Bay
Area 211 Referral Service 7,800$ 7,800$
Subtotal 57,100$ 57,100$
Housing Asset Fund
Recommendations
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-253 Agenda Date:4/22/2020
Version:1 Item #:11.
Report regarding a status update on the South San Francisco Station Improvements Project (st1603),and a
resolution approving the grant of a fiber optics easement in the City of South San Francisco Right-of-Way to
Union Pacific Railroad for joint trench lines and authorizing the City Manager to execute an easement deed.
(Jason Hallare, Senior Civil Engineer & Howard Beckford, Project Manager)
RECOMMENDATION
Staff recommends that the City Council receive the project status update and adopt a resolution
approving the grant of a fiber optics easement in the City of South San Francisco Right-of-Way,for the
South San Francisco Station Improvements Project (st1603),to Union Pacific Railroad for joint trench
lines, and authorizing the City Manager to execute an easement deed to grant the easement.
BACKGROUND/DISCUSSION
The Peninsula Corridor Joint Powers Board (“JPB”)South San Francisco Station Improvements (“Project”)is
currently constructing a new Caltrain Station to the south of the existing Caltrain station near the Grand Avenue
overpass and Poletti Way within the City of South San Francisco (“City”).The Project will modernize the
station and accommodate additional train service.The improvements will include a new pedestrian underpass
that will connect the new center platform with the Downtown area (at Grand Avenue and Airport Boulevard)
and the East of 101 (at Poletti Way and the 101 North Bound Off-Ramp).
JPB Staff has created a presentation to provide the City Council with a project update. See Attachment 1.
As part of the Project,fiber optics cable relocations are necessary to resolve potential conflicts with the
proposed pedestrian underpass stairwell and ramp on the Poletti Wayside.Union Pacific Railroad (“UPRR”)
has existing easements containing joint trench fiber optics lines and facilities that will require relocation to
accommodate the new pedestrian underpass entrance.The Project proposes to relocate the joint trench facilities
into the City’s Right-of-Way (“ROW”).UPRR does not currently have an easement agreement to relocate these
facilities within the ROW.UPRR requests the City grant a fiber optics easement to accommodate the relocation
of existing joint trench lines.
The proposed easement would only permit UPPR to use the easement area for the purposes of installing,
operating,maintaining and replacing fiber optics facilities.Due to the proximity and overlap of the proposed
relocation of the joint trench over the City’s Storm Drain infrastructure,the City’s Public Works department
will retain rights to access,maintain,and repair storm water facilities within the proposed easement area.UPPR
is specifically prohibited from disturbing or damaging these existing facilities in the easement area.
Attachment 2 of this staff report highlights the overall location of the easement that is being requested.The
easement is parallel to Poletti Way and crosses into the ROW and reconnect to the existing utilities along the
US-101 off-ramp.Attachment 2 shows the course of the proposed easement in green highlight.
At this time,the general locations of the easements are shown but the final,exact locations will be submitted
and approved by the City once construction has been completed.The City Manager will retain authority to
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File #:20-253 Agenda Date:4/22/2020
Version:1 Item #:11.
and approved by the City once construction has been completed.The City Manager will retain authority to
authorize the final submittal of as-built easements for filing with the San Mateo County Recorder’s Office.
The Engineering Division and the City Attorney’s office have reviewed and accepted the draft grant of
easement,plat exhibit,and legal description for recording the easement.Exhibit A and Exhibit B of the attached
resolution are the draft grant of easement and the plat & legal description.
Consistency with the City’s General Plan
Government Code section 65402 requires the City to make a General Plan consistency determination prior to
disposing any real property interest.The City’s Planning Department has reviewed the proposed easement and
concluded that location,purpose and extent of the proposed fiber optics easement is in conformity with the
City’s General Plan because:(1)the proposed easement would serve telecommunications operation through the
City,thus supporting local economic development;and (2)the proposed easement would facilitate the
construction of the project consisting of relocating existing conduits to construct a pedestrian underpass
consistent with the goal of alternative transportation and sustainability.Thus,the proposed grant of easement is
consistent with the City’s adopted General Plan.
FISCAL IMPACT
This grant of easement will have no fiscal impact.
RELATIONSHIP TO THE STRATEGIC PLAN
Approving this easement will allow the Project to continue which supports Priority Area 2 Initiative 2.2
excellent bike paths,pedestrian ways,and multi-modal transportation options by constructing a pedestrian
underpass connecting the East of 101, downtown area, and Caltrain Station.
CONCLUSION
Staff recommends that the City Council receive the project status update and adopt a resolution approving the
grant of a fiber optics easement in the City of South San Francisco Right-of-Way,for the South San Francisco
Station Improvements Project (st1603),to Union Pacific Railroad for joint trench lines,and authorizing the
City Manager to execute an easement deed to grant the easements.
Attachments:
1.South San Francisco Station Improvement Project Presentation
2.Easement Location
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South San Francisco
Station Improvement
Project
South San Francisco City Council
April 22, 2020
ATTACHMENT 1
2
Agenda
•The Project
•Progress & Financial Update
•Station East Access -Fiber Optic Easement
The Project
3
•New Center
platform
•Pedestrian
Underpass
•Shuttle Pick-
up/Drop-off
•Track and Signal
Work
•Removal of
Holdout Rule &
ADA Access
Future Center Platform
4
Rendering of Center Platform –Looking North
Future Pedestrian Underpass
5
Rendering of Underpass -Station Access
Future West Plaza –Station Access
6
Rendering of West Plaza -Station Access from Downtown Business District
Progress Update: Stair 2, Ramp 2, Ramp 3 Construction
Ramp 3 Access
West Plaza
(staging area)
Stair 2, Ramp 2
In Progress: Construction of Stair 2, Ramp 2, Ramp 3
Ramp 1 and Pedestrian
Underpass
Construction: From West to East Side of the Station
Ramp 2, Stair 2, Ramp 3 -Drilling and installation of piles
Progress Update: Ramp 2, Stair 2, Ramp 3 Construction
Construction of the West Side of the Station
Ramp 2, Stair 2, Ramp 3 –Internal bracing and
excavation handrail
Progress Update: Ramp 2, Stair 2, Ramp 3 Construction
Ramp 2, Stair 2, Ramp 3 -excavation to subgrade level and
ground improvements
Construction of the West Side of the Station
Progress Update: Ramp 2, Stair 2, Ramp 3 Construction
Construction of the West Side of the Station
Ramp 2, Stair 2, Ramp 3 –Ramp 3 excavation and
ground improvements
Ramp 2, Stair 2, Ramp 3 -Internal bracing and
dewatering
11
Description Date
Bid & Award April 2017 –August 2017
Begin Construction November 2017 *
Partial Suspension April 2018 –September 2019 **
Complete Construction March 2021 ***
* Construction started in November 2017 and experience significant delays due to Utility relocation (PG&E & CalWater)
** Project went into suspension on April 2018 and resumed construction in September 2019.
*** JPB believes contractor caused delay will move project schedule to at least March 2021 (prior completion date was Nov. 2020)
Project Schedule
12
Project Funding, in Millions
SSF Project Estimate at Completion (EAC) to complete construction = $71.6M
$71.6 Project
San Mateo County Measure A
Federal (FRA Section 5337)
City of South San Francisco
JPB
$1.3
$21.6
$38.8
$9.9
SSF Project is fully funded
East Entrance –Grand Ave. and Poletti Way
13
East Underpass Entrance
Existing Joint Fiber Optic Trench
Line is in the way of the new East
Ramp and Stairwell to new station
pedestrian
New FO Joint trench
Current FO Joint trench
Fiber Optic Trench Line to be relocated on East Side of the Station
14
Next Steps
•Complete Ramp 2, Stair 2, Ramp 3 and Center Platform
•Easement for Fiber Optic Relocation
•Construct Ramp1 and Pedestrian Underpass
•Complete Street improvement (phase 2) at Poletti Way and
West Plaza
15
Questions
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-254 Agenda Date:4/22/2020
Version:1 Item #:11a.
Resolution approving the grant of a fiber optics easement in the City of South San Francisco Right-of-Way for
the South San Francisco Station Improvements Project (st1603)to Union Pacific Railroad for joint trench lines,
and authorizing the City Manager to execute a grant of easement .
WHEREAS,the Peninsula Corridor Joint Powers Board (“JPB”)South San Francisco Station Improvements
(“Project”)is currently constructing a new Caltrain Station to the south of the existing Caltrain station near the
Grand Avenue overpass and Poletti Way within the City of South San Francisco (“City”); and
WHEREAS,the Project includes a new pedestrian underpass that will connect the new center platform with the
Downtown Area at Grand Avenue and Airport Boulevard, and the East of 101 at Poletti Way; and
WHEREAS,the Project requires utility relocations in order to resolve existing utility conflicts with the
proposed pedestrian underpass stairwell; and
WHEREAS,Union Pacific Railroad (“UPRR”)has existing fiber optics facilities that will require relocation to
accommodate the new pedestrian underpass stairwell and ramp; and
WHEREAS,the Project proposes to relocate the joint trench facilities into the City’s Right-of-Way (“ROW”);
and
WHEREAS,UPRR does not currently have an easement agreement to relocate these facilities within the ROW;
and
WHEREAS,UPRR requests the City grant a fiber optics easement for the limited purpose of accommodating
the relocation of existing joint trench lines; and
WHEREAS,due to the proximity and overlap of the proposed relocation of the joint trench over the City’s
Storm Drain infrastructure,the City’s Public Works department will retain rights to access,maintain,and repair
stormwater facilities within the easement area; and
WHEREAS, the draft Grant of Easement is shown on Exhibit A; and
WHEREAS, the draft plat and legal description of the proposed easement is shown on Exhibit B; and
WHEREAS,the Engineering Division and the City Attorney’s office have reviewed and accepted the draft
grant of easement, plat exhibit, and legal description for recording the easement; and
WHEREAS,consistent with Government Code section 65402,the City’s planning department has determined
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File #:20-254 Agenda Date:4/22/2020
Version:1 Item #:11a.
WHEREAS,consistent with Government Code section 65402,the City’s planning department has determined
that the location,purpose and extent of the proposed fiber optics easement is in conformity with the City’s
General Plan as it will serve telecommunications operation in the City and facilitate the construction of the
project to promote the City’s multi-modal transportation visions and goals,as outlined in the adopted General
Plan, Strategic Plan, and further described in the accompanying staff report.
THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby approves
the grant of a fiber optics easement,attached hereto and incorporated herein as Exhibit A,in the City of South
San Francisco Right-of-Way,for the South San Francisco Station Improvements Project (st1603),to Union
Pacific Railroad for joint trench lines.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby authorizes the
City Manager to execute easement deed,in substantially the same form as Exhibit A,on behalf of the City in
order to effectuate the grant of the fiber optics easement,and to make minor edits that do not increase the City’s
obligations,subject to review and approval as to form by the City Attorney,and take any other action necessary
to accomplish the intent of this resolution.
*****
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WHEN RECORDED RETURN TO:
MAIL TAX STATEMENTS TO:
SPACE ABOVE THIS LINE FOR RECORDER’S USE
The undersigned grantee hereby declares this instrument
to be exempt from Recording Fees (Govt. Code §27383
and Government Code §6103) and Documentary
Transfer Tax (Revenue and Taxation Code §11922).
FIBER OPTICS
EASEMENT
The CITY OF SOUTH SAN FRANCISCO, a municipal corporation, owner
of that certain real property situated in the County of San Mateo, State of
California, as described in Exhibit A (the "Property"), which description is
incorporated herein by reference, hereby grants to UNION PACIFIC RAILROAD
COMPANY, a Delaware corporation, a perpetual, non-exclusive subsurface
easement (Easement) in gross for the construction, installation, use, operation,
maintenance, reconstruction, and replacement of fiber optic communication
systems, lines and facilities on, under and through the Property for the purposes
authorized hereunder. UNION PACIFIC RAILROAD COMPANY’s use of the
Easement shall not disturb, damage or impede the existing storm drain facilities
located in the Easement area, as shown on Exhibit B and incorporated herein. The
CITY OF SOUTH SAN FRANCISCO shall have the right to enter onto the
premises for the purposes of maintaining and repairing the stormwater facilities
depicted in Exhibit B.
[Signature on the Following Page]
Page 2 of 2
DATED this day of , 2020
CITY OF SOUTH SAN FRANCISCO
A Municipal Corporation
By____________________________________
Attest:
_______________________________________________
City Clerk
3504505.1
April 4, 2020
Page 1 of 2
RSE, Inc.
Portion of CSSF Right of Way
Fiber Optic Cable Easement
LEGAL DESCRIPTION
All that real property in the City of South San Francisco, County of San Mateo, State of
California lying within a portion of Poletti Way (formerly Industrial Way) and East Grand
Avenue as shown on Parcel Map recorded in Book 107 at pages 27 through 30, inclusive and
Parcel Map recorded in Book 53 at pages 19 and 20 in the office of the San Mateo County
Recorder San Mateo, California said easement being more particularly described as follows:
COMMENCING at an angle point on the northwesterly line of Parcel 8-A as shown on said
Parcel map recorded in Book 53 pages 19 and 20 also being on the southeasterly line of
Industrial Way as shown on said map being the southwesterly terminus of that certain line
having a bearing shown as “N 38°00’19” E, 324.57”;
Thence, North 51°17’46” West, 59.54 feet to the Southeasterly line of the PCJPB Right of Way,
also being the TRUE POINT OF BEGINNING;
Thence, leaving said right of way line, South 18°17’22” West, 28.67 feet to a point on a line
lying 10 feet southeasterly of and parallel with said PCJPB Right of Way;
Thence, on said parallel line, South 38°42’14” West, 107.60 feet;
Thence, leaving said parallel line, South 23°43’24” West, 19.58 feet;
Thence, South 38°11’46” West, 31.07 feet;
Thence, South 25°03’12” West, 52.57 feet to the southerly Right of Way line of said East
Grand Avenue;
Thence, on said right of way line, North 88°57’06” West, 12.26 feet;
Thence, leaving said right of way line, North 37°45’08” East, 5.47 feet to a point on a line lying
10 feet northwesterly of and parallel with the previous course described hereon as “South
25°03’12” West, 52.57”;
Thence, on said parallel line, North 25°03’12” East, 53.38 feet to a point on a line lying 10 feet
northwesterly of and parallel with the previous course described hereon as “South 38°11’46”
West, 31.07 feet”;
April 4, 2020
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Thence, on said parallel line, North 38°11’46 East, 30.95 feet to a point on a line lying 10 feet
northwesterly of and parallel with the previous course described hereon as “South 23°43’24”
West, 19.58 feet”;
Thence, on said parallel line, North 23°43’24” East, 19.63 feet to a point on the southwesterly
extension of said southeasterly line of the PCJPB right of way;
Thence, on said extension and right of way line North 38°42’14” East, at 5.12 feet pass an
angle point on said right of way line, then for a total distance of 135.78 feet to the TRUE
POINT OF BEGINNING.
The sidelines of said easement shall be prolonged or shortened to form a continuous line.
Containing 2,284.86 Square feet or 0.05 acres, more or less
The bearings and distances in this description are based on the California Coordinate System of
1983 (CCS ’83) Zone 3, 2010.00 Epoch. The distances are grid distances. To obtain ground
distances multiply grid distance by a combined scale factor of 1.00006518.
A plat showing the above-described parcel is attached hereto and made a part hereof.
This description was prepared by me or under my direction in conformance with requirements
of the Professional Land Surveyors’ Act.
END OF DESCRIPTION
______________________ ________________________
James A. Drenon, PLS 6153 Dated
Expires: 03-31-2022
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-267 Agenda Date:4/22/2020
Version:1 Item #:12.
Report regarding a resolution approving amendments extending two Consulting Services Agreements for
Administrative,Plan Review,and Inspections Services for an additional one-year period respectively with CSG
Consultants Inc., and with West Coast Code Consultants, Inc. (Phillip Perry, Chief Building Official)
RECOMMENDATION
Staff recommends the City Council adopt a resolution to extend the end date of two existing consultant
services agreements,with CSG Consultants Inc.and West Coast Code Consultants Inc.,for one year
each,through June 30,2021.These contracts provide Building plan review and inspection services,which
help the Building Division to review,inspect and approve the largest,most complex construction
projects,and thereby maintain Building permit-related revenues.Both existing contracts have sufficient
balances remaining, so no additional City funds are being requested.
BACKGROUND/DISCUSSION
The City of South San Francisco (“City”)uses consultants to help handle time-sensitive and highly technical
Building plan reviews.Currently,the City holds contracts for these technical tasks with two consulting firms:
CSG Consultants,Inc.(“CSG”),and West Coast Code Consultants,Inc.(“WC3”).These two firms were
selected as the result of a competitive Request for Proposals (RFP)process.On May 11,2016,the City Council
approved these two consultant agreements over a two-year contract period,ending May 28,2018,and
subsequently on May 28, 2018 approved to extend both contracts through May 28, 2020.
Both of these contracts are fully funded by the revenues associated with their services,i.e.,from the fees the
City collects from Building plan review fees.Whenever the City collects plan review fees for a new project,
55%of the fee goes to the consultant to provide the actual plan review services,and the remaining 45%is
retained by the City as revenue.The consultant does not expend any funds unless directed by the City to
perform services as new projects come in.The City allocated up to $1.4 million per year in budget authority for
each consulting firm.
In order plan for the end of the current contract cycle and the continuation of contract services,in December
2019 staff prepared a RFP document.The RFP was issued in January 2020,and the City received six proposals
by the March 6th deadline.
At this point,however,the RFP process was disrupted by COVID-19 and the accompanying Shelter-in-Place
Orders issued at the State and County levels.Staff was unable to proceed with the scheduled review panel or
complete its review of RFP respondents.Staff plans to issue a new RFP as soon as circumstances permit.In the
meantime, however, there is a concern about maintaining plan review and inspection services.
To maintain continuity of operations in unprecedented times,staff is requesting a one-year extension for both
current contracts.
FISCAL IMPACT
The proposed resolutions would amend only the end dates of the two contracts;and no additional City funds are
being requested.The existing contracts have balances of approximately $965,452 for WC3 and $623,539 forCity of South San Francisco Printed on 4/22/2020Page 1 of 2
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File #:20-267 Agenda Date:4/22/2020
Version:1 Item #:12.
being requested.The existing contracts have balances of approximately $965,452 for WC3 and $623,539 for
CSG on their respective purchase orders.Based on the projected flow of new projects in 2020-21,staff believes
that there are sufficient funds available in the existing WC3 and CSG contracts to maintain current plan review
services for up to one additional year,through June 30,2021.In FY 2020-21,total building permit revenues are
projected to exceed $5,300,000.
CONCLUSION
Staff recommends the City Council adopt a resolution to extend the end date of two existing consultant services
agreements,with CSG Consultants Inc.and West Coast Code Consultants Inc.,for one year each,through June
30,2021.As noted above,these contracts provide Building plan review and inspection services to help the
Building Division review,inspect and approve the largest,most complex construction projects,and thereby
maintain Building permit-related revenues.Both existing contracts have sufficient balances remaining,so no
additional City funds are being requested.
Please see attached documents:
Attachment 1. - 2020 Current Projects Valuation and Fees
Attachment 2. - Presentation re: Plan Review Consultants Contract
Attachment 3. - CSG Current Contract and First Amendment
Attachment 4. - WC3 Current Contract and First Amendment
City of South San Francisco Printed on 4/22/2020Page 2 of 2
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Address BLDG sf # of units Projected Valuation Plan Check Fee Consultant Fee
494 forbes 326,020 91,285,600.00 69,828.00 38,405.52
426 victory 4,263 1,193,640.00 7,147.00 3,930.85
751 gateway 205,000 57,400,000.00 43,736.00 24,054.80
499 Forbes 128,737 36,046,360.00 35,551.46 15,998.16
30 Tanforan 2,659,000 744,520,000.00 572,818.00 315,049.90
71 camaritas ave 46,684 98 53,900,000.00 41,041.00 22,572.55
488 linden ave 38 20,900,000.00 31,153.00 17,134.15
255 cypress 6,000 46 25,300,000.00 33,617.00 18,489.35
405 cypress ave 195 107,250,000.00 82,120.00 45,166.00
410 Noor ave 342 188,100,000.00 144,375.00 79,406.25
818-824 Linden 1,650 7 3,850,000.00 14,034.00 7,718.70
40 airport boulevard 283 155,650,000.00 119,388.00 65,663.40
200 airport 12,253,000.00 25,964.00 14,280.20
124 airport blvd 186 102,300,000.00 78,309.00 43,069.95
7 s. linden ave 445 244,750,000.00 187,995.00 103,397.25
Genentech 25,000,000.00 33,613.00 18,487.00
1,869,698,600.00 1,520,689.46 832,824.03
Cost Per Door Avg 550,000.00
Cost per SF 280.00
Total
City Council
April 22, 2020
Economic & Community Development Department
In 2018, Council approved
contracts with CSG and WC3 to
provide Building plan review &
inspection services
Competitive RFP process used
During unprecedented boom,
CSG & WC3 helped City ensure
projects designed & built safely
Contracts set to expire in June
2020
Expedites project approval
Team of specialized technical staff
Maximizes Building-related revenue
Maintains City’s reputation ⇨
attracts future investment
Protects City liability: Independent
review by Licensed Engineers
Allows City to quickly respond to
market conditions (economic cycles,
new construction types, etc.)
Large biotech projects (BioMed Realty, AbbVie, Alexandria, Genentech)
Oyster Point
Multi-family housing projects (Hisense, SaresRegis, SummerHill, etc.)
Tenant Improvements (Stripe, Amgen, GBT, SmartLab, etc.)
6
•Staff started RFP to
select consultants
for FY 20-22
•RFP interrupted by
COVID-19
•Existing contracts
have enough funds
to handle FY 20-21
projects –but they
expire in June 2020.
Authorize one-year extension (to June 30,
2021) to existing agreements with CSG &
WC3 to provide plan check and inspection
services
No additional City funding needed
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND CSG CONSULTANTS, INC.
THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
("Amendment") is made at South San Francisco, California, as of May 28, 2018 by and between
THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and CSG
Consultants, Inc. (“Consultant”), (sometimes referred together as the “Parties”) who agree as
follows:
RECITALS
A. On May 28, 2016, City and Consultant entered that certain Consulting Services
Agreement (“Agreement”) whereby Consultant agreed to provide to the City services described
in the Scope of Work. A true and correct copy of the Agreement and its exhibits is attached as
Exhibit A.
B. City, in its sole discretion, as set forth in Section 1.1, seeks to extend the Agreement
for an additional two years.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Consultant hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1.1. The term of services identified in Section 1.1 of the Agreement is
hereby extended by two years. Upon execution of this Amendment, the term of this
Agreement shall now end on May 28, 2020.
3. Section 2. Section 2 of the Agreement shall be amended such that the City agrees to pay
Consultant a total not to exceed amount of one million four hundred thousand dollars
($1,400,000) during the term of the two-year term extension period.
Consultant agrees this is the City’s total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
By: By:
City Manager CSG Consultants, Inc.
Approved as to Form:
By:
City Attorney
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND WEST COAST CODE CONSULTANTS, INC.
THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at
South San Francisco, California, as of May 28, 2018 by and between THE CITY OF SOUTH
SAN FRANCISCO (“City”), a municipal corporation, and West Coast Code Consultants, Inc.
(“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On May 28, 2016, City and Consultant entered that certain Consulting Services
Agreement (“Agreement”) whereby Consultant agreed to provide to the City services described
in the Scope of Work. A true and correct copy of the Agreement and its exhibits is attached as
Exhibit A.
B. City, in its sole discretion, as set forth in Section 1.1, seeks to extend the Agreement
for an additional two years.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Consultant hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1.1. The term of services identified in Section 1.1 of the Agreement is
hereby extended by two years. Upon execution of this Amendment, the term of this
Agreement shall now end on May 28, 2020..
3. Section 2. Section 2 of the Agreement shall be amended such that the City agrees to pay
Consultant a total not to exceed amount of one million four hundred thousand dollars
($1,400,000) during the term of the two-year extension period.
Consultant agrees this is the City’s total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
By: By:
City Manager West Coast Code Consultants, Inc.
Approved as to Form:
By:
City Attorney
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-269 Agenda Date:4/22/2020
Version:1 Item #:12a.
Resolution approving Second Amendments to the current consulting services agreements for Administrative,
Plan Review, and Inspection Services for the Building Division with CSG Consultants Inc., and West Coast
Code Consultants Inc., respectively, and authorize the City Manager to execute the amendments.
WHEREAS, the City uses consultants to help provide plan review and inspection services for time-sensitive
and/or highly complex, technical construction projects; and
WHEREAS, on May 28, 2016, the City Council approved consulting services agreements with Consultants Inc.
(“CSG”) and West Coast Code Consultants, Inc. (“WC3”) for Administrative, Plan Review, and Inspections
Services, through May 28, 2018; and
WHEREAS, on June 20, 2018, the City Council further extended the agreements with CSG and WC3 for an
additional two years as contemplated by the agreement terms, through May 28, 2020; and
WHEREAS, in anticipation of the expiration dates, the City initiated a competitive Request for Proposals
(RFP) process in order to select consultants for the next two years and maintain continuity of Building plan
review services; and
WHEREAS, the RFP process was placed on hold due to the COVID-19 pandemic and associated Shelter-in-
Place Orders issued by the State of California and San Mateo County; and
WHEREAS, by extending the end date of the two existing contracts with CSG and WC3, the City can maintain
continuity of Building plan review and inspection services up to one additional year without the need for any
additional City funding; and
WHEREAS, staff recommends extend the existing contracts with CSG and WC3 for additional time through
the 20-21 Fiscal Year and ending on June 30, 2021; and
WHEREAS, funding for these services will be offset by using allocated funds under the existing 2018-2020
consulting services agreements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council hereby approves the Second Amendments to the current consulting services agreements for
Administrative, Plan Review, and Inspections Services for the Building Division with CSG Consultants Inc.,
and West Coast Code Consultants Inc., attached hereto and incorporated herein as Exhibit A and Exhibit B,
respectively.
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the City Manager to execute the
Second Amendments in substantially the same form as Exhibits A and B, upon CSG Consultants Inc. and West
City of South San Francisco Printed on 5/5/2020Page 1 of 2
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File #:20-269 Agenda Date:4/22/2020
Version:1 Item #:12a.
Coast Code Consultants Inc. timely execute the same and submit all other required documents, subject to
approval as to form by the City Attorney.
BE IT FURTHER RESOLVED, by the City Council of the City of South San Francisco that the City Council
authorizes the City Manager to take any action consistent with the intent of this Resolution.
******
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SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND CSG CONSULTANTS, INC.
THIS SECOND AMENDMENT TO THE SERVICES AGREEMENT is made at South San
Francisco, California, as of April 22, 2020, by and between THE CITY OF SOUTH SAN
FRANCISCO (“City”), a municipal corporation, and CSG CONSULTANTS, INC.
(“Contractor”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On May 28, 2016, City and Consultant entered that certain Consulting Services
Agreement (“Agreement”) whereby Consultant agreed to provide to the City services described
in the Scope of Work. A true and correct copy of the Agreement and its exhibits is attached as
Exhibit A.
B. On May 28, 2018, City and Consultant executed a First Amendment to the
Agreement extending its term to May 28, 2020.
C. City and Contractor now desire to further amend the Agreement to extend its term
through Fiscal Year 2020-2021 so that contractor can provide additional services.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1.1. The term of services identified in Section 1.1 of the Agreement, as
modified by the First Amendment, is hereby extended to end on June 30, 2021.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CSG CONSULTANTS, INC.
By: By:
Mike Futrell, City Manager Name: _______________________
Approved as to Form:
By:
City Attorney
3511694.1
Attested:
By:
City Clerk
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND WEST COAST CODE CONSULTANTS, INC.
THIS SECOND AMENDMENT TO THE SERVICES AGREEMENT is made at South San
Francisco, California, as of April 22, 2020, by and between THE CITY OF SOUTH SAN
FRANCISCO (“City”), a municipal corporation, and West Coast Code Consultants,
Inc.(“Contractor”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On May 28, 2016, City and Consultant entered that certain Consulting Services
Agreement (“Agreement”) whereby Consultant agreed to provide to the City services described
in the Scope of Work. A true and correct copy of the Agreement and its exhibits is attached as
Exhibit A.
B. On May 28, 2018, City and Consultant executed a First Amendment to the
Agreement (“First Amendment”) extending its term to May 28, 2020.
C. City and Contractor now desire to further amend the Agreement to extend its term
through Fiscal Year 2020-2021 so that contractor can provide additional services.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1.1. The term of services identified in Section 1.1 of the Agreement, as
modified by the First Amendment, is hereby extended to end on June 30, 2021.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO West Coast Code Consultants, Inc.
By: By:
Mike Futrell, City Manager Name: _______________________
Approved as to Form:
By:
City Attorney
3511694.1
Attested:
By:
City Clerk
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-266 Agenda Date:4/22/2020
Version:1 Item #:13.
Conference with Labor Negotiators
Agency designated representatives: Leah Lockhart, Human Resources Director, Donna Williamson, Liebert
Cassidy Whitmore
Employee organization: AFSCME, Local 829; Confidential Unit - Teamsters Local 856; Mid-management Unit
- Teamsters Local 856; and International Union of Operating Engineers, Local 39
City of South San Francisco Printed on 4/22/2020Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-275 Agenda Date:4/22/2020
Version:1 Item #:14.
Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representative: Sky Woodruff, City Attorney
Unrepresented employee: Mike Futrell, City Manager
City of South San Francisco Printed on 4/22/2020Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-274 Agenda Date:4/22/2020
Version:1 Item #:15.
Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957)
Title: City Manager
City of South San Francisco Printed on 4/22/2020Page 1 of 1
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