HomeMy WebLinkAboutMinutes 2020-08-12 @7:00STN SA 4A MINUTES
REGULAR MEETING
t
U O
.. CITY COUNCIL
c411FOCITY OF SOUTH SAN FRANCISCO
WEDNESDAY, AUGUST 12, 2020
7:00 p.m.
Teleconference via Zoom
City Council conducted this meeting in accordance with
California Governor Newsom 's Executive Orders N-25-20 and
N-29-20 and COVID-19 pandemic protocols.
CALL TO ORDER Mayor Garbarino called the meeting to order at 7:00 p.m.
ROLL CALL City Clerk Govea Acosta called the roll. The meeting was
streamed online, and broadcast live on Astound, Channel 26
and Comcast, Channel 27.
Participating Remotely: Councilmembers Matsumoto,
Nagales, and Nicolas, Vice Mayor Addiego, and Mayor
Garbarino.
AGENDA REVIEW
No changes.
ANNOUNCEMENTS FROM STAFF
City Manager Futrell provided information on the upcoming General Plan Community Meetings.
Assistant to the City Manager Fernandez provided information on food distribution events by the
YMCA and Second Harvest Food Bank. The Great Plates delivery program was extended to
September and residents should contact staff member Kelli Jo Cullinan at (650) 829-3822 for more
information.
Chief Planner Mehra provided an update on the Outdoor Dining Pilot Program. He indicated that
two applications were approved and six pending review. Vice Mayor Addiego indicated the
importance of moving the applications along rapidly. Councilmember Matsumoto requested that
staff emphasize to participants the need to keep the areas clean and welcoming.
PRESENTATIONS
Proclamation recognizing August as National Water Quality Month (Mayor Richard
Garbarino)
Mayor Garbarino read into the record a proclamation recognizing August as National Water Quality
Month. Superintendent Schumacker accepted the proclamation and thanked Council for the
recognition.
2. Report regarding the progress of the Community Civic Campus Design Development.
(Jacob Gilchrist, Director of Capital Projects and SmithGroup, Project Master Architect)
Director of Capital Projects Gilchrist provided background information on the Community Civic
Campus and provided design updates. He stated that since mid-March, the Community Civic
Campus project team lead by Kitchell CEM and SmithGroup Architects had responded
exceptionally due to the COVID-19 pandemic and disruption to the regular interaction on a very
involved, collaborative project. The current project schedule had the contract package advertised to
bidders in early September 2020. Bids were to be received and reviewed in late October 2020. The
City anticipates bringing the winning bid to Council for award in November 2020 and for the
groundbreaking to occur in December 2020. With construction expected to take 27 months, the
facility is slated for a Spring 2023 opening.
Finance Director Salisbury provided background information on the total project budget and
options for funding the Library/Parks and Recreation (LPR) Project. The current construction cost
estimate for the LPR Project was $129.5 million, which was a $9.5 million increase from the
previously reported $120 million cost estimate. The $129.5 million project cost does not take into
account the additional cost that may arise as a result of the current pandemic. Option #1
contemplates funding the LPR Project with a mix of various funding sources that have been
previously identified, with $83.3 million of the $129.5 million project (approximately 64% of the
Project) being funded with tax-exempt bonds. Option #2 contemplates a similar mix of funding
sources except that an additional $20 million would be borrowed via tax-exempt bonds to fund the
LPR Project.
Director of Capital Projects Gilchrist introduced Kenneth Litwin, Architect with SmithGroup
whom provided information on the overall main campus and interior of the building. Erin
Trompeter with SmithGroup provided an overview of the playground designs and survey results.
Councilmember Nagales expressed his concerns with using reserve funds given the current
pandemic and inquired whether there was a third option of using $10 million in infrastructure
reserves. Finance Director Salisbury indicated there were other options and provided further
clarification on the two proposed options. Councilmember Nagales reiterated his concerns with the
City's ability to repay all of its debt. Finance Director Salisbury provided an overview of the
estimated projected revenues and indicated that the City was in a strong financial position.
Councilmember Nagales requested clarification on the playground funding and supports adding the
funding for the playground now.
Councilmember Nicolas inquired whether the City could borrow $128 million given the current
economic situation. Finance Director Salisbury indicated that staff stress tested the projected
revenues and the City had a high borrowing capacity due to its AAA rating. Councilmember
Nicolas agreed with Councilmember Nagales on funding the playground.
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Vice Mayor Addiego provided information on a news briefing regarding estimated recovery of the
travel industry and suggested reserving the $20 million in infrastructure funds. He expressed some
concerns with internal features of the building and requested staff follow-up.
Councilmember Nicolas agreed with Vice Mayor Addiego on reserving the $20 million in
infrastructure funds and confirmed the project was a LEED-equivalent project.
Councilmember Matsumoto requested that staff explore a green power purchase agreement in order
to have carbon neutral power. Director of Capital Projects Gilchrist indicated he would provide a
Thursday memo to Council with additional information on that option.
Mayor Garbarino thanked Councilmember Matsumoto for the suggestion and agreed with her
comments. He thanked staff for the presentation and was in support of funding the playground.
REMOTE PUBLIC COMMENTS
3. Remote Public Comments Received
Members of the public wishing to participate were encouraged to submit public comments in
writing in advance of the meeting to all-cc(i�ssf net by 4: 00 p.m. on the day of the meeting.
The Council received the following remote public comments. The comments were distributed to the
Council, uploaded to the website for public viewing, and are part of the record. The Mayor may
choose to limit the total amount of time for public comments as allowed by the Brown Act.
• Lisa Niehuser
Mayor Garbarino requested input from the Council regarding the current procedures for addressing
public comments.
Vice Mayor Addiego provided clarification to the community about public comments and would
like time set aside to hear comments because it appeared to the community that Council was not
listening. He provided clarification that he was missing the public comments related to agenda
items.
Councilmember Matsumoto provided background information on various meetings with hot issues
and read a section of the Council handbook. She would like to see the Council manage the agenda
better for future meetings in order to get City business done in a timely matter. She indicated that
Council may want to allow public comments at the end of the meeting or have a specific time for
public comments.
Councilmember Nagales provided background information on other meetings and would like to
allow public comments to be heard. He suggested looking at the School District and other cities to
see how they handle public comments.
Councilmember Nicolas provided clarification that the Council was not suppressing the First
Amendment rights of the people and indicated it was a delicate balance. She understands that
people needed to be accommodated and heard.
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Mayor Garbarino suggested starting the meeting at 6 p.m. and allowing for one hour of public
comments and deferred to the City Attorney. He suggested having the City Manager poll Council
and work with the City Clerk.
City Attorney Woodruff indicated that the Brown Act allows limiting the total amount of time
allocated for public comments and provided clarification on the Mayor's inquiry to Council on this
topic.
City Clerk Govea Acosta provided clarification on the current procedures for public comments
received for City Council meetings.
COUNCIL COMMENTS/REQUESTS
Vice Mayor Addiego congratulated Councilmember Nagales for embarking as the District 2
representative and thanked Councilmember Matsumoto for making a difficult career decision.
Councilmember Nicolas expressed her support for National Water Quality month and encouraged
the community to adopt a storm drain to protect the environment. She thanked Frank McAuley and
the Sister Cities Association for hosting two bell -ringing ceremonies on the steps of City Hall to
commemorate the lives lost in Japan. Councilmember Nicolas stated that the Mayor's Commission
on Social and Racial Equity kick-off meeting was held on Saturday and encouraged the community
to participate. They will continue to meet on Wednesdays and the upcoming meeting will focus on
health and social services.
Councilmember Nagales thanked Councilmember Nicolas for chairing the Mayor's Commission
and all the participants. He shared information regarding the County's Residential Eviction
moratorium that is set to expire at the end of August 2020. City Manager will send a Thursday
memo with an update of the City's current programs.
Mayor Garbarino requested the meeting be adjourned in memory of Dan Ochoa and Sandra
Coruccini. He acknowledged receipt of a request for a resolution that addresses systemic racism
and reaffirmed the Councils support.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows: none.
4. Motion to approve the Minutes for the meetings of June 24, 2020 and July 8, 2020.
5. Report regarding Resolution No. 100-2020 approving and authorizing the City Manager to
enter into an agreement between the City of South San Francisco and the California Water
Service for new water services to the Police Operations & 911 Dispatch Center. (Jacob
Gilchrist, Director of Capital Projects)
Motion— Vice Mayor Addiego/Second—Councilmember Nagales: to approve Consent Calendar
items 4 and 5, by roll call vote: AYES: Councilmembers Matsumoto, and Nagales, Vice Mayor
Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN: Councilmember
Nicolas.
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ADMINISTRATIVE BUSINESS
6. Report regarding a motion to accept the construction improvements of the Phase I
Antoinette Lane Rule 20A Underground Utility District Project (Project No. stl702) as
complete in accordance with plans and specifications (Total Construction Cost $2,173,734).
(Matthew Ruble, Principal Engineer, and Peter Vorametsanti, Swinerton Management &
Consulting)
Principal Engineer Ruble provided background information on the Phase I Antoinette Lane Rule
20A Underground Utility District Project and provided the total cost of the project.
Councilmember Matsumoto requested staff reach out to local businesses in San Mateo County
during these times of crisis and suggested reaching out to Samtrans for guidance.
Vice Mayor Addiego complimented staff on the first phase and inquired when the Mission Road
project would begin. Principal Engineer Ruble indicated the project was currently in process.
Motion— Councilmember Nicolas/Second—Councilmember Nagales: to approve a motion to
accept the construction improvements of the Phase I Antoinette Lane Rule 20A Underground
Utility District Project (Project No. stl702) as complete in accordance with plans and specifications
by roll call vote: AYES: Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor Addiego
and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None.
7. Report regarding Resolution No. 101-2020 awarding a construction contract to Redwood
Painting Co. Inc. of Pittsburg, California for the Water Quality Control Plant and Pump
Station Coating and Corrosion Protection Project, Phase One (Project No. ssl307 & ss1901)
in an amount not to exceed $691,195.79, authorizing a total construction budget of
$829,435.00, and authorizing the City Manager to execute agreements on behalf of the City.
(Brian Schumacker Plant Superintendent, and Peter Vorametsanti, Engineering Division
Consultant)
Plant Superintendent Schumacker introduced the item and provided background information on the
project. He provided a summary of the bids received and recommended awarding the construction
contract to Redwood Painting Co. Inc. of Pittsburg, California.
Councilmember Nicolas inquired about the changes to the scope of work and explanation on how a
lower bid was obtained. Plant Superintendent Schumacker provided clarification on the changes
and cost savings. Councilmember Nicolas requested further clarification regarding the scope
throughout the different phases. Plant Superintendent Schumacker provided clarification of the
scope for the various phases of the project.
Motion – Vice Mayor Addiego/Second – Councilmember Nicolas: To approve Resolution No. 101-
2020, by roll call vote: AYES: Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor
Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None.
8. Report regarding Resolution No. 102-2020 approving an Outside Sewer Service Agreement
with the owner of 413 Alida Way (APN 013-141-020), and authorizing the City Manager to
execute the agreement for recordation. (Jason Hallare, Senior Civil Engineer)
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Senior Civil Engineer Hallare presented the item and provided background information on Outside
Sewer Service Agreements. He provided project information for 413 Alida Way and requested
Council approve an Outside Sewer Service Agreement with the owners for an increased flow into
the City's sewer system.
Councilmember Matsumoto inquired whether the City would be setting precedent by approving
this agreement. Senior Civil Engineer indicated that the owners had an existing sewer line and the
City would not be setting precedent.
Vice Mayor Addiego requested clarification on the one-time fee. Senior Civil Engineer Hallare
indicated that the fee was previously called a connection fee.
Motion — Vice Mayor Addiego/Second — Councilmember Nagales: To approve Resolution No.
102-2020, by roll call vote: AYES: Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor
Addiego and Mayor Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None.
ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS
9. City Council to designate a voting delegate and alternate for the League of California Cities
Annual Conference and Expo on October 7-9, 2020 (Richard Garbarino, Mayor)
Mayor Garbarino indicated that he was the primary voting and Councilmember Nagales was the
alternate.
Motion — Councilmember Nagales/Second — Councilmember Nicolas: To approve by roll call vote:
AYES: Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor Addiego and Mayor
Garbarino; NAYS: None; ABSENT: None; ABSTAIN: None.
CLOSED SESSION
Entered into Closed Session: 9:32 p.m.
10. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6)
Agency designated representatives: Mike Futrell, City Manager and Leah Lockhart, Human
Resources Director Employee Organization: Executive Management
Resumed from Closed Session: 10:29 p.m.
Report out of Closed Session by Mayor Garbarino: The City Council gave direction to negotiators.
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ADJOURNMENT
Being no further business Mayor Garbarino adjourned the meeting in memory of Dan Ochoa and
Sandra Coruccini at 10:30 p.m.
Respectfully submitted by: Approved by:
Cindy Avila Rich rd Garbarin
Assistant City Clerk Mayor
Approved by the City Council: Oct / 23 / 2020
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