HomeMy WebLinkAboutReso 06-2021 (20-1004)City of South San Francisco P.O. Box 711 (City Hall,
• 400 Grand Avenue)
South San Francisco, CA
• City Council
Resolution: RES 06-2021
File Number: 20-1004 Enactment Number: RES 06-2021
RESOLUTION AMENDING AN EXISTING
CONSULTING SERVICES AGREEMENT WITH
KITCHELL CEM FOR PROGRAM AND
CONSTRUCTION MANAGEMENT SERVICES ON
THE CIVIC CAMPUS PROJECTS IN AN AMOUNT
NOT TO EXCEED $862,307.00.
WHEREAS, on November 9, 2016, the City Council awarded a Consulting Services
Agreement to Kitchell CEM of Sacramento, California ("Consultant") for Program and Construction
Management Services for the Community Civic Campus Project in the amount of $5,377,557.00; and
WHEREAS, Kitchell has performed satisfactorily on the Civic Campus project and has
provided deliverables and services as outlined in Agreement; and
WHEREAS, the Project was separated into two phases; Phase 1: Police Operations & 911
Dispatch Center ("Police") and Phase 2: Library, Parks & Recreation and Community Theater / Council
Chamber ("LPW'); and
WHEREAS, the original schedule included 14.5 months for the design of LPR which due to
design changes increased by a total of 6 months; and
WHEREAS, the original assumed construction phase duration had a single phase, two projects
bidding at the same time with a construction duration of 22 months. Revised assumptions added 6
months to construction duration for a total of 28 months of construction; and
WHEREAS, the original project delivery assumed a single phase, with two projects with
construction starting concurrently. Current plan has an approximate 11 -month lag between the start dates
of each project; and
WHEREAS, to allow this work to proceed, staff recommends approving a First Amendment to
the existing consultant services agreement with Consultant for the Civic Campus projects in an amount
not to exceed $862,307.00; and
WHEREAS, the agreement expiration date is extended through June 30, 2023 to align with
current projected Civic Campus project completion; and
WHEREAS, Kitchell will provide services on a Time and Materials basis with only billing for
services rendered; and
City of South San Francisco Page 1
File Number. 20-1004 Enactment Number: RES 06-2021
WHEREAS, funding for the Project is included in the City of South San Francisco Capital
Improvements Program ("CIP") and sufficient funds are available to cover the amendment cost; and
WHEREAS, amendment amount was included in the LPR project budget presented to City
Council on November 9, 2020 totaling a project total amount of $101,000,000.00.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San
Francisco that the City Council hereby authorizes the First Amendment attached herewith as "Exhibit
A" of the existing consulting services agreement with Kitchell CEM of Sacramento, California in an
amount not to exceed $862,307.00 and authorizing a total not to exceed contract amount of
$6,239,864.00.
BE IT FURTHER RESOLVED that the First amendment will extend the term of the consulting
services agreement from June 30, 2021 to June 30, 2023.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
agreement amendments and any other related on behalf of the City upon timely submission of Kitchell's
signed contract amendment and all other required documents, subject to approval as to form by the City
Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco
authorizes the Finance Department to establish the Project Budget consistent with the information
contained in the staff report.
At a meeting of the City Council on 1/13/2021, a motion was made by Vice Mayor Nagales,
seconded by Councilmember Nicolas, that this Resolution be approved. The motion passed.
Yes: 4 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, and
Councilmember Coleman
Attest by W & L
osa Govea Acosta, City Clerk
City of South San Francisco Page 2 Printed on 1/14/21
Exhibit A
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND KITCHELL CEM
THIS FIRST AMENDMENT to the Consulting Services
agreement is made at South San Francisco, California, as of January 13, 2021 by and between the
CITY OF SOUTH SAN FRANCISCO ("City"), a municipal corporation, and KITCHELL CEM
("Consultant"), (sometimes referred together as the "Parties") who agree as follows:
RECITALS
A. On November 9, 2016, City and Consultant entered that certain Consulting Services Agreement
("Agreement") whereby Consultant agreed to Program and Construction Management Services. A
true and correct copy of the Agreement and its exhibits is attached as Exhibit A.
B. City and Consultant now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant
hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1: Term. The June 30, 2016 end date for the term of services identified in Section
of the Agreement is hereby replaced with June 30, 2023.
3. Section 2: Compensation. Section 2 of the Agreement shall be amended by the amount of
$862,307.00 such that the City agrees to pay Contractor a sum not to exceed totaling
$6,239,864.00, with the understanding that up to $3,392,920.01 has already been paid to
Consultant.
Original Contract Amount: $5,377,557.00
Amendment 41: $ 862,307.00
Total Contract Amount: $6,239,864.00
Consultant agrees that this is the City's total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
4. Scope of Services. The Scope of services as identified in Agreement remain unchanged as part
of this Amendment.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If there
is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement
will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
m.
Mike Futrell
City Manager
Approved as to Form:
0
City Attorney
Attested:
.0
City Clerk
as