HomeMy WebLinkAboutReso 25-2021 (21-23)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
City Council
Resolution: RES 25-2021
File Number: 21-23 Enactment Number: RES 25-2021
A RESOLUTION APPROVING A PURCHASE
AGREEMENT WITH TELECOMMUNICATIONS
ENGINEERING ASSOCIATES (TEA) TO INSTALL
CITY FURNISHED COMMUNICATION EQUIPMENT
FOR THE CIVIC CAMPUS PROJECT, PHASE 1,
POLICE OPERATIONS & 911 DISPATCH CENTER IN
AN AMOUNT NOT TO EXCEED $174,586.00.
WHEREAS, on January 8, 2020, the City Council awarded a construction contract to
Swinerton Builders of San Francisco, California for the Civic Campus: Phase 1 Police Operations & 911
Dispatch Center (Project No. pf2003; Bid No. 2633) in the amount of $52,553,015; and
WHEREAS, on January 8, 2020 the overall Phase 1 budget was adjusted to include Furniture,
Fixtures, and Equipment (FF&E) including communication and IT equipment for the new Police
Operations & 911 Dispatch Center; and
WHEREAS, the existing Police Department communication systems have been in service for
over seven years and have reached the end of economic life; and
WHEREAS, the new communication system must be interoperable with all of the police
communication systems in San Mateo County; and
WHEREAS, new communication equipment is needed to provide similar existing services to
the City of South San Francisco, the City of Pacifica, and the City of Colma; and
WHEREAS, this agreement is for the engineering, installation, testing and calibration of
equipment only (no significant material); and
WHEREAS, the new communication system must be compatible with the existing mobile
radios in police and fire vehicles; and
WHEREAS, the new communication equipment will have an economic anticipated lifespan of
six years; and
WHEREAS, Telecommunication Engineering Associates has provided communication system
engineering and maintenance to the City for over the last twenty years; and
WHEREAS, Council has the authority to approve sole sourcing of these items under the City
purchasing policy, which allows sole -sourcing when "the item purchase is so unique, that only one
possible source could meet the established standards"; and
City of South San Francisco Page 1
File Number: 21-23
Enactment Number: RES 25-2021
WHEREAS, California Public Contract Code Section 3400(c) also permits general law cities
to suspend competitive bidding in public works contracts and to make sole source purchases of products
in order to match other products in use on a particular public improvement either completed or in the
course of completion; and
WHEREAS, the City finds the contract is for unique services and equipment that meet these
requirements.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San
Francisco adopts a resolution approving a Purchase Agreement with Telecommunications Engineering
Associates in an amount not to exceed $174,586.00 in substantially the same form as attached hereto;
and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
agreement amendments and any other related on behalf of the City upon timely submission of
Telecommunications Engineering Associates signed contract all other required documents, subject to
approval as to form by the City Attorney.
At a meeting of the City Council on 1/27/2021, a motion was made by Councilmember Nicolas,
seconded by Vice Mayor Nagales, that this Resolution be approved. The motion passed.
Yes: 4 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, and
Councilmember Coleman
Attest by w'
Rf sa Govea Acosta, City Clerk
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