HomeMy WebLinkAboutReso 61-2021 (21-215)City of South San Francisco P.O. Box 711 (City Hall,
400 Grand Avenue)
lieSouth San Francisco, CA
City Council
Resolution: RES 61-2021
File Number: 21-215 Enactment Number: RES 61-2021
RESOLUTION APPROVING A SECOND
AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH MAZE & ASSOCIATES
("MAZE") AND AUTHORIZING A TWO-YEAR
CONTRACT EXTENSION FOR PROFESSIONAL
AUDIT SERVICES FOR FISCAL YEAR ("FY") 2020-21
AND FY 2021-22.
WHEREAS, on February 24, 2016, the City of South San Francisco ("City") awarded a
three-year Consulting Services Agreement ("Agreement") to Maze and Associates ("Consultant") for
independent audit services with an option to renew for an additional two years; and
WHEREAS, on June 22, 2018, the City executed a First Amendment to the Agreement
exercising the option to renew for two fiscal years through the financial audit of FY 2019-20; and
WHEREAS, an additional amendment is required to the agreement with Maze and Associates
to add a further two-year contract extension through the financial audits of FY 2020-21 and FY 2021-22;
and
WHEREAS, staff recommends that a Second Amendment be approved for this agreement
given Maze's continuing ability to perform a quality and detailed audit while remaining committed to
accepted government audit practices, in order to maintain cost and work efficiency for the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San
Francisco that the City Council hereby approves a Second Amendment to the existing Consulting
Services Agreement with Maze and Associates, attached hereto and incorporated herein as Exhibit A,
and authorizes a two-year contract extension through the financial audits of FY 2020-21 and FY2021-22,
with an additional total contract amount of $158,570.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute Second
Amendment in substantially the same form as Exhibit A and any other related documents on behalf of
the City upon timely submission of Maze and Associates signed contract amendment and all other
required documents, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco
authorizes the Finance Department to establish the Project Budget consistent with the information
contained in the accompanying staff report.
City of South San Francisco Page 1
File Number: 21-215
Enactment Number: RES 61-2021
At a meeting of the City Council on 3/24/2021, a motion was made by Councilmember Nicolas,
seconded by Councilmember Coleman, that this Resolution be approved. The motion passed.
Yes: 5 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, Councilmember
Coleman, and Councilmember Flores
Attest by APAA Ati'Un
osa Govea Acosta, City Clerk
City of South San Francisco Page 2
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND MAZE AND ASSOCIATES
THIS SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT is made at South San Francisco, California, as of March 25th by and between THE
CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and Maze and
Associates (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On February 24, 2016, City and Contractor entered that certain Consulting
Services Agreement (“Agreement”) whereby Contractor agreed to provide independent audit
services. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A.
B. The First Amendment to the Agreement was made on June 22, 2018 to exercise
the option to renew independent audit services for two fiscal years. A true and correct copy of
the First Amendment and its exhibits is attached in Exhibit B.
C. City and Contractor now desire to further amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 1: Term. The March 31, 2019 end date for the term of services identified in
Section 1 of the Agreement, later amended to March 31, 2021 in the First
Amendment to the Original Agreement, is hereby replaced with March 31, 2023.
3. Section 2: Compensation. Section 2 of the Agreement shall be amended such that the
City agrees to pay Contractor for services 1-8, as specified in Exhibit C, a sum not to exceed
$554,995, with the understanding that up to $396,425 has already been paid to
Contractor. Any additional audit work required for services 9 and 10, as specified in
Exhibit C, will be billed at the applicable hourly rate following mutual agreement by
both parties.
Contractor agrees this is the City’s total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
4. Scope of Services. The Scope of services is amended and attached as Exhibit C to this
Amendment.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONTRACTOR
By: By:
City Manager [NAME]
Approved as to Form:
By:
City Attorney