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HomeMy WebLinkAbout2020-09-28 e-packet@1:30Monday, September 28, 2020 1:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA TELECONFERENCE MEETING City Council Harbor District Liaison Standing Committee Special Meeting Agenda September 28, 2020City Council Harbor District Liaison Standing Committee Special Meeting Agenda TELECONFERENCE MEETING NOTICE THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-25-20 AND N-29-20 ALLOWING FOR DEVIATION OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL GOVERNMENTAL FUNCTION. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmember Matsumoto and Vice Mayor Addiego and essential City staff will participate via Teleconference. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. MEMBERS OF THE PUBLIC MAY VIEW THE MEETING VIA ZOOM: Registration is required: https://ssf-net.zoom.us/webinar/register/WN_o1QHUzWkR-GP_nIRhGHQAw After registering, you will receive a confirmation email containing information about joining the meeting. Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom meeting follow the instructions listed under Remote Public Comments. Page 2 City of South San Francisco Printed on 12/23/2020 September 28, 2020City Council Harbor District Liaison Standing Committee Special Meeting Agenda Call To Order. Roll Call. Agenda Review. Remote Public Comments - comments are limited to items on the Special Meeting Agenda. Speakers are allowed to speak on items on the agenda for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced subject to the Committee's discretion to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Comments that are not in compliance with the Committee's rules of decorum may be summarized for the record if they are in writing or muted if they are made live. Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting to e-mail: [email protected] by 10:30 a.m. on the meeting date. Emails received by the deadline will be forwarded to the Committee and read into the record by the City Clerk. Emails received after 10:30 a.m. will not be read during the meeting but will be entered into the record for the meeting. Oral Comments: Speakers are asked to register in advance via the Zoom platform, meeting information listed on the agenda. You will be asked to enter a name, an email address, and the Agenda item about which you wish to speak. Your email address will not be disclosed to the public. After registering, you will receive an email with instructions on how to connect to the meeting. When the City Clerk announces the item on which you wish to speak, your name will be called and you will be unmuted. No more than three minutes will be allocated to read each email comment, and oral comments will also be limited to no more than three minutes. Approximately 300 words total can be read in three minutes. State law prevents the Committee from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Page 3 City of South San Francisco Printed on 12/23/2020 September 28, 2020City Council Harbor District Liaison Standing Committee Special Meeting Agenda MATTERS FOR CONSIDERATION Welcome and Introductions.1. Motion to approve the Minutes for the meeting of December 12, 2019.2. Presentation on the vision for the Kilroy Oyster Point Development. (Matthew Griffin, Kilroy Realty) 3. Report regarding expanded Oyster Point Marina Ferry service and improvements. (Mike Futrell, City Manager) 4. Presentation regarding the Oyster Point Marina Fuel Tank and Fueling Station Removal Project (pf2001) for the removal of two underground fuel tanks, associated piping, and fuel dispensing equipment (Eunejune Kim, Director of Public Works/City Engineer) 5. Report regarding a presentation on the San Mateo County Harbor District FY 2020-21 Capital Improvement Projects at Oyster Point Marina. (James Pruett, San Mateo County Harbor District General Manager) 6. Report regarding the 2020 Oyster Point Marina Annual Report. (Mike Futrell, City Manager and James Pruett, San Mateo County Harbor District General Manager) 7. Committee Discussion and Comments.8. Closing.9. Adjournment. Page 4 City of South San Francisco Printed on 12/23/2020 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-706 Agenda Date:9/28/2020 Version:1 Item #:1. Welcome and Introductions. City of South San Francisco Printed on 9/23/2020Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-708 Agenda Date:9/28/2020 Version:1 Item #:2. Motion to approve the Minutes for the meeting of December 12, 2019. City of South San Francisco Printed on 9/23/2020Page 1 of 1 powered by Legistar™ Call to Order: 2:03 p.m. Roll Call: Present: South San Francisco: Vice Mayor Addiego and Councilmember Matsumoto. San Mateo County Harbor District: President Kiraly and Vice President Reyering. Absent: None. Public Comments: None. MATTERS FOR CONSIDERATION 1. Introduction of Joint Oyster Point Liaison Committee Members. Board members introduced themselves and briefly shared their experience serving on their respected agencies. 2. Introduction of new San Mateo County Harbor District General Manager, Jim Pruett. MINUTES OYSTER POINT LIAISON COMMITTEE of THE SAN MATEO COUNTY HARBOR DISTRICT and THE OYSTER POINT MARINA LIAISON STANDING COMMITTEE of THE CITY OF SOUTH SAN FRANCISCO serving as THE OYSTER POINT MARINA JOINT POWERS AUTHORITY AGREEMENT LIAISON GROUP P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting was held at: CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA THURSDAY, DECEMBER 19, 2019 2:00 P.M. JOINT CITY OF SSF HARBOR DISTRICT STANDING COMMITTEE DECEMBER 12, 2019 MINUTES PAGE 2 San Mateo Harbor District General Manager Pruett introduced himself to the board members and gave a brief history of his background which included being born in Burlingame, California and retiring after serving 30 years in the United States Coast Guard where he was as Chief of Staff for District 11. PUBLIC COMMENT John Ullom played an audio file from his cell phone and recommended the San Mateo County Harbor District to be dissolved. 3. Motion to Approve Minutes from Meetings of April 17, 2017, August 2, 2017 and April 17, 2018. Motion – President Kiraly / Second –Vice Mayor Addiego: to approve the minutes. The motion carried unanimously 2-0. Vice President Reyering and Councilmember Matsumoto abstained. 4. Discussion of Annual Review and Report due First Quarter of 2020 (in accordance with 2018 agreement). Discussion was held of both the City of South San Francisco and the San Mateo County Harbor District come together and join a maintenance agreement and have an operational standard for cleanliness and maintenance. The joint agreement would also improve the relationship of both agencies and the quality of services provided. PUBLIC COMMENT John Ullom spoke about the lack of maintenance on the docks and referenced a couple of public records act requests. 5. Discussion of Capability of Adding or Accommodating Additional Docks for the Projected Growth of Private Ferry/Water Taxis. Discussion was held on some safety concerns of certain docks which were on the San Mateo County Harbor District’s radar. San Mateo County Harbor District shared policy encouraged ferry transportation. City Manager Futrell introduced City staff members to the Harbor District Standing Committee. President Kiraly introduced San Mateo County Harbor District staff members to Harbor District Standing Committee. Councilmember Matsumoto requested for future agendas to have an agenda item for board members comments and requests. She also requested a tentative meeting calendar for 2020. PUBLIC COMMENT Don Cecil, Stripe representative, stated that one of the reasons why Stripe relocated to South San Francisco from San Francisco was due to their leadership on transportation and looked forward to JOINT CITY OF SSF HARBOR DISTRICT STANDING COMMITTEE DECEMBER 12, 2019 MINUTES PAGE 2 working with the Harbor District Standing Committee to figure out how to add the private ferry service to get their employees in and out. Adjournment. Being no further business, the meeting was adjourned at 2:39 p.m. Submitted: Approved: Gabriel Rodriguez, Deputy City Clerk Mark Addiego, Vice Mayor City of South San Francisco City of South San Francisco Virginia Chang Kiraly, President San Mateo County Harbor District Approved by the Harbor District Standing Committee: / / City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-693 Agenda Date:9/28/2020 Version:1 Item #:3. Presentation on the vision for the Kilroy Oyster Point Development.(Matthew Griffin, Kilroy Realty) City of South San Francisco Printed on 9/23/2020Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-694 Agenda Date:9/28/2020 Version:1 Item #:4. Report regarding expanded Oyster Point Marina Ferry service and improvements.(Mike Futrell,City Manager) RECOMMENDATION It is recommended that the Oyster Point Marina Liaison Committee receive an update on proposed improvements to the Oyster Point Marina Ferry infrastructure and service. BACKGROUND/DISCUSSION The City of South San Francisco is growing rapidly,with thousands of new biotechnology and tech jobs expected within the next few years.The current COVID-19 pandemic has not slowed this anticipated growth, and in fact,the current crisis may spur an increase in life science research and create more related jobs in South San Francisco. In response,South San Francisco is aggressively pursuing a multi-pronged transportation and transit strategy to ensure those employed in our city have a reasonable commute to work.A key part of our transit-growth strategy is expansion of a second ferry terminal at Oyster Point Marina to serve smaller public ferry taxis,operating primarily north-south from the San Francisco Ferry Terminal to Oyster Point.Approximately 40%of the over 28,000 biotech workers in South San Francisco live in San Francisco,and for those workers a water taxi from San Francisco would take about 20 minutes one way. The City of South San Francisco recently received $350,000 in San Mateo County Transit Authority (TA) Measure A funds to prepare the following analysis and plan for the expansion of South San Francisco ferry service. A feasibility study and preliminary design work is partially funded by these funds. This amount would be matched with $350,000 from the City of South San Francisco.The City is the project sponsor and will lead the effort,in concert with public agencies such as the San Mateo County Harbor District and the Water Emergency Transit Authority (WETA),and private company partners such as Kilroy Realty, Stripe,Genentech and others,to construct a second ferry terminal to provide a north-south connection from South San Francisco to San Francisco. Background The need for improved transit to South San Francisco,and to Oyster Point specifically,is acute.Kilroy Realty is completing its first phase of a multi-phased $3 billion development at Oyster Point,covering over 40 acres and providing nearly 3 million square feet of biotechnology labs and commercial office with retail, accompanied by new public recreational space.The City is also in an Exclusive Negotiating Rights Agreement with a major hotel developer to have built on city-owned property at Oyster Point a four-star-plus,350 room Marriott Autograph Hotel adjacent to the proposed new public ferry terminal.The City’s recent transit study estimated the number of workers in the City’s biotechnology cluster will nearly double to 55,000 by 2040, although Genentech estimates this number to be much higher at 91,000 employees by 2040 given the growth City of South San Francisco Printed on 9/23/2020Page 1 of 5 powered by Legistar™ File #:20-694 Agenda Date:9/28/2020 Version:1 Item #:4. projections of the biotechnology sector. In addition to the need for alternate transit options,the City of South San Francisco is actively engaged in the work surrounding Climate Change and Sea Level Rise.San Mateo County has the most land at risk of Sea Level Rise than any other county in the Bay Area.The County could experience up to 55 inches of Sea Level Rise by 2100.Per the 2018 San Mateo County Harbor District Agreement,the City is committed to finding solutions to inundation and flooding occurring along its shoreline.The U.S.Army Corps of Engineers recently completed one of two studies underway along the City’s shoreline to determine appropriate measures to mitigate against inundation and to protect the city owned Water Quality Control Plant (WQCP).The analysis and recommendations set forth by the USACE set up the City (and the County)for success by aligning our current work with the standards set forth by the federal government in the pursuit of competitive federal funds. The City is finalizing a public-private partnership involving the San Mateo County Harbor District,Kilroy Realty,Stripe and other private companies,to develop a water taxi ferry terminal at Oyster Point.The current WETA ferry operation is successful and WETA’s strategic plan calls for expansion of its ferry service to South San Francisco in approximately four years.WETA operates only east-west routes,however,and its dedicated ferry terminal is not available nor suitable for water taxis. Location The proposed public water-taxi ferry dock would be located just west of the existing WETA terminal,as shown on the map below. Passengers would access the water-taxi ferry dock through a proposed terminal building located on the small peninsula of land adjacent to the proposed new dock.This location is within easy walking distance of nearly five million square feet of existing and planned biotechnology and commercial office space,located less than a quarter mile from the new dock.The site is also linked to all of Oyster Point by bike paths,with existing and City of South San Francisco Printed on 9/23/2020Page 2 of 5 powered by Legistar™ File #:20-694 Agenda Date:9/28/2020 Version:1 Item #:4. quarter mile from the new dock.The site is also linked to all of Oyster Point by bike paths,with existing and planned bike lockers, and is serviced by last-mile transit shuttles. Project Benefits Economic Development The City of South San Francisco remains the Biotechnology Capital of the World with over 230 biotechnology companies located east of Highway 101 in South San Francisco.The world looks to biotechnology to solve the current crisis.Biotechnology will continue to grow given demand for life saving technologies.In partnership with Kilroy Realty,the City is committed to modernizing Oyster Point Marina with a multi-phased,$3 billion investment of commercial office and lab space.This game changing investment continues to bring investment at Oyster Point with new high-end hotel developments,recreational open space,a beach,and an updated Bay Trail. Congestion Relief Surveys provided from our largest employers indicate that a large portion of their employment base resides in San Francisco.Employers point to ferry service as a preferred method of travel for their employees and a selling point in their decisions to locate in South San Francisco.Ferry service provides high-quality public transportation for residents and employees,while reducing automobile congestion and yielding associated improvements in air quality.Expansion of ferry service is a critical piece of the greater plan to reduce congestion while meeting the growing demand for commute options associated with a growing economy and jobs base. Funding The 2009 Measure A Expenditure Plan identified $30 million in funds available for cost-effective ferry service to South San Francisco and Redwood City.The City and its partners intend to expand current service by constructing a ferry terminal that will serve to connect north county employers and residents to the east bay and the City of San Francisco. In 2009,the TA supported the establishment of ferry service from South San Francisco to the East Bay with an allocation of $15 million.Of the $15 million,South San Francisco used $8 million for the establishment of the existing WETA East Bay ferry service.With new demand for ferry service to San Francisco,the City of South San Francisco is pursuing the use of the remaining balance of $7 million to construct a new ferry dock and building that will provide direct ferry service to San Francisco. The overall expected cost of the new ferry terminal and building is in excess of $20 million.Contributions from private developers and companies,plus funding from the TA and the City of South San Francisco,can provide the funding needed to bring this new transit route into reality. The City of South San Francisco has allocated $350,000 towards preliminary engineering and design work,and a feasibility study.The TA has matched that funding by providing an additional $350,000 towards this project from the Measure A funding previously identified for expanding ferry service to South San Francisco.The feasibility study will confirm ridership,potential fare-box recovery,and long-term sustainability.The engineering and design work will confirm anticipated capital costs,and develop a project schedule to move forward with construction of the new public water-taxi dock and passenger service building. City of South San Francisco Printed on 9/23/2020Page 3 of 5 powered by Legistar™ File #:20-694 Agenda Date:9/28/2020 Version:1 Item #:4. Oyster Point Marina Expanded Ferry Service Feasibility Study The Oyster Point Marina Expanded Ferry Service Feasibility Study has been divided into three sections: marketing analysis,engineering,and capital projects.Marketing analysis is currently underway to determine preferred routes,ridership,farebox recovery,and recommended infrastructure improvements.Engineering is currently vetting engineering firms to undertake the work required to determine the best approaches to mitigate inundation,with special attention to planning for 2100-and 2500-year sea level rise.The capital projects team will develop initial conceptual design for a new Harbor Master Building as well as potential retail,dining and event space.The marketing analysis and engineering work are critical pieces informing capital projects on the best and most appropriate use of Spit. Tideline Marine Group,LLC is under contract and performing the marketing analysis on behalf of the City.The marketing analysis is expected to last through the end of spring 2021.Additionally,the City’s engineering department has hired an engineering firm specializing in landfill subsidence and inundation to analyze and recommend solutions to the Spit’s current and future sea level rise challenges.Site inspection is expected to begin in November and last through February 2021.Design alternatives and preliminary design work will take place early 2021.Armed with data from the marketing and engineering analyses,capital projects will begin design building concepts in February 2021. FISCAL IMPACT The City provided a 50%match in the amount of $350,000 to augment the San Mateo County Transit Authority’s grant of $350,000 to undertake a feasibility study and some preliminary design work.The City’s Engineering department is currently onboarding an engineering firm to assist with preliminary engineering work to ascertain the footprint of the landfill and subsidence.Firm engineering estimates may be determined in late 2020. Preliminary internal estimates point upwards of $20-25 million. RELATIONSHIP TO STRATEGIC PLAN Improvements to expanded Oyster Point Marina Ferry service and infrastructure further the City’s climate change goals of sustainability by finding solutions to inundation caused by sea level rise.Further,expansion of City of South San Francisco Printed on 9/23/2020Page 4 of 5 powered by Legistar™ File #:20-694 Agenda Date:9/28/2020 Version:1 Item #:4. transit options provides a higher quality of life for residents, employees, and employers in South San Francisco. CONCLUSION It is recommended that the Oyster Point Marina Liaison Committee receive an update on proposed improvements to the Oyster Point Marina Ferry infrastructure and service. Attachment 1 - PowerPoint Presentation City of South San Francisco Printed on 9/23/2020Page 5 of 5 powered by Legistar™ Oyster Point Marina Ferry Project Study Overview September 2020 Existing Conditions Insert image of flooding Transportation Demand East of 101 Development Sea Level Rise Landfill Subsidence Inundation 5 Oyster Point: Ensemble Hotel and New Ferry Terminal Feasibility Study Market Analysis Feasibility study including the development of supporting materials and charts reflecting operating costs, infrastructure costs, sample schedules and routes, ridership charts and farebox recovery percentage. Engineering Develop Engineering options to protect the landfill from flooding now and against 2050 and 2100 sea level rise that can also accommodate potential redevelopment of the site. Building Develop initial conceptual design for Harbor Master Building as well as potential retail, dining and event space. DecemberSeptemberNovember January FebruaryOctober March April May Timeline Site Investigation Design Alternative Routes & Schedule Operating Cost Preliminary Design Ridership, Costs & Farebox Recovery Initial Building ConceptBuilding Engineering Market Analysis Stakeholder Engagement Funding Dedicated: 2009 Measure A Funds - $15M (~$7M remaining) $750,000 Feasibility Study and Preliminary Design (50/50 cost share SMCTA and SSF) Needed: TBD - dependent on Feasibility Study Thank You City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-701 Agenda Date:9/28/2020 Version:1 Item #:5. Presentation regarding the Oyster Point Marina Fuel Tank and Fueling Station Removal Project (pf2001)for the removal of two underground fuel tanks,associated piping,and fuel dispensing equipment (Eunejune Kim, Director of Public Works/City Engineer) RECOMMENDATION Staff recommends the Harbor District Liaison Standing Committee receive a presentation regarding the Oyster Point Marina Fuel Tank and Fueling Station Removal Project (pf2001). BACKGROUND/DISCUSSION Pursuant to the terms of the 2018 agreement between the City of South San Francisco (“City”)and the San Mateo County Harbor District for the operations of the Oyster Point Marina,the City assumed the responsibility for removal of the single-walled fuel tanks buried underground on city-owned property at Oyster Point.The tanks are part of the marina fueling station system.The fueling station infrastructure includes the following components that are no longer in compliance with the Bay Area Air Quality Management District (BAAQMD)and San Mateo County Environment Health Department’s (SMCEHD)Regulatory Permit requirements. •2 - 10,000-gallon single wall fiberglass underground storage tanks (UST) •2 - 755-foot long single wall fiberglass underground fuel lines •2 - steel fuel lines on the floating docks •2 - fuel dispensers and tank control facilities Project Overview (UST and Fuel Dispenser Removal Project) •Project regulated by the San Mateo County Environmental Health Department and the State Regional Water Quality Control Board •Project awarded to Advanced Chemical Transport (DBA ACT Enviro) •Sequencing o Clean and purge all existing fuel lines and fuel tanks o Remove the two existing 10,000-gallon fuel tanks o Remove fuel dispenser from marina docks o Remove underground and above ground fuel lines o Perform soil sampling at 20-foot intervals along the entire length of the existing fuel lines (approx. 755’ in length) Notice to Proceed (NTP)was issued to ACT Enviro on September 21,2020 and is scheduled for completion in November of this year. Attachment 1 - PowerPoint presentation City of South San Francisco Printed on 9/23/2020Page 1 of 1 powered by Legistar™ South San Francisco Oyster Point Marina Fuel Tank and Fueling Station Removal Project (pf 2001) September 28, 2020 Project Overview Vicinity Map 2 •Clean and purge all existing fuel lines and fuel tanks •Remove the 2 existing 10,000 gallon fuel tanks •Remove fuel dispenser from marina docks •Remove all underground and above ground fuel lines •Perform soil sampling at 20 foot intervals along the entire length of the existing fuel lines (approx. 755’ in length) UST and Fuel Dispenser Removal Project Project Overview 3 Construction Duration 35 Working Days Construction Start September 2020 Estimated Completion November 2020 4 Questions? City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-697 Agenda Date:9/28/2020 Version:1 Item #:6. Report regarding a presentation on the San Mateo County Harbor District FY 2020-21 Capital Improvement Projects at Oyster Point Marina.(James Pruett, San Mateo County Harbor District General Manager) RECOMMENDATION It is recommended that the Oyster Point Marina Liaison Committee receive an update on the FY 2020-21 Capital Improvement Projects at Oyster Point Marina. BACKGROUND/DISCUSSION On December 6,2016,the City of South San Francisco entered into an agreement (the 2018 Agreement)with the San Mateo County Harbor District for the mutually desired improvement,operation and maintenance of Oyster Point Marina. Per Section 4 of the 2018 Agreement,the District is obligated to replace Docks 12,13,and 14 and survey the replacement of Docks 1-6.Additionally,per Section 4,subsection C,“the District is responsible for the operations and maintenance of the Marina Area,the East Landside,the Marina Serving Facilities in the West Landside, and the Fueling Infrastructure, including any portion that may be in the West Landside.” FISCAL IMPACT There is no fiscal impact. RELATIONSHIP TO STRATEGIC PLAN The Capital Improvement Projects meet the City’s strategic goals of sustainability and providing a higher quality of life for residents, employees, and employers. CONCLUSION It is recommended that the Oyster Point Marina Liaison Committee receive an update on the FY 2020-21 Capital Improvement Projects at Oyster Point Marina. Attachment 1 - San Mateo County Harbor District Capital Improvement Projects Staff Report City of South San Francisco Printed on 9/23/2020Page 1 of 1 powered by Legistar™ Staff Report TO: Oyster Point Liaison Committee FROM: James B. Pruett, General Manager San Mateo County Harbor District DATE: September 28, 2020 SUBJECT: Capital Improvement Projects Oyster Point Marina Recommendation: It is recommended that the Oyster Point Liaison Committee receive an update on the Harbor District Capital Improvement Projects for Oyster Point Marina. Policy: The 2018 Agreement between the City of South San Francisco and the San Mateo County Harbor District Background/Discussion: The San Mateo County Harbor District has four active capital improvement projects currently underway or planned: 1. Replacement of Docks 12, 13, and 14: The District is obligated to replace Docks 12, 13, and 14 (East Basin Docks) including ramps by December 31, 2024. On July 24, 2020, the Capital Improvement Plan, including funding for the dock replacement, was approved by the Board of Harbor Commissioners. A Request for Proposal (RFP) to perform the design and development of construction documents to replace the docks has been issued. Current rough estimate to complete the project is $6.5 million to 7.5 million. 2. Replacement of Docks 1 through 6: The District is obligated to commission a condition report for Docks 1 through 6 by December 31, 2023. On July 24, 2020, the Capital Improvement Plan, including funding for the dock survey, was approved by the Board of Harbor Commissioners. The District is on schedule to complete the survey prior to December 31, 2023. 3. The Entrance Channel Markers: The structures (a three-piling design) which support the Entrance Channel Markers are failing and need replacement. An RFP has been issued to completely replace both structures. SUBJECT: Capital Improvement Projects Oyster Point Marina Capital Improvement Projects Oyster Point Marina Oyster Point Liaison Meeting September 28, 2020 4. Electrical Distribution Panels: The electrical distribution panel of Dock 11 was replaced in May 2020, the main panel on Dock 14 was replaced in September 2020. Four additional distribution panels are being considered for replacement on Docks 13 and 14 in the coming year. On average, the cost to replace a panel is approximately $9,500. Recommendation: It is recommended that the Oyster Point Liaison Committee receive an update on the Harbor District Capital Improvement Projects for Oyster Point Marina. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-695 Agenda Date:9/28/2020 Version:1 Item #:7. Report regarding the 2020 Oyster Point Marina Annual Report.(Mike Futrell,City Manager and James Pruett, San Mateo County Harbor District General Manager) RECOMMENDATION It is recommended that the Oyster Point Liaison Committee receive a presentation on the 2020 Oyster Point Marina Annual Report. BACKGROUND/DISCUSSION The 2018 Agreement entered into by the City of South San Francisco and the San Mateo County Harbor District requires the City Manager and General Manager to conduct an annual compliance review with respect to the obligations under the Agreement. In accordance with Reference (1), Paragraph 8, the City Manager and General Manager jointly developed the 2020 Oyster Point Marina Annual Report (Attachment 1). The Oyster Point Marina Annual Report details the City and the District’s obligations as it relates to capital improvements, operational performance, and fiscal reporting. Per Section 4 of the 2018 agreement, the District is responsible for the replacement of docks 12-14 by December 2024 and the surveying of docks 1-6 by December 2023. The District has included both projects in their Capital Improvement Plan (CIP). Per Section 5 of the 2018 agreement, the City is obligated to maintain utilities at Marina Property, namely the existing sewer vacuum and sewer ejection system; police and fire protection at the Marina; Operations and Maintenance of the West Landside except for the areas within the District O&M area; and protection against sea level rise and landfill subsidence. The 2018 Agreement states that the Annual Report must provide an update on the compliance with existing Operational Performance Indicators set forth in Exhibit D.Operational performance indicators include:marina occupancy,street and parking areas,landscape maintenance,solid waste,restrooms,building shells,trails and public areas,stormwater,and environmental protections.All operational performance indicators have been met by the District and the City. As required by Section 8.A of the agreement. the San Mateo County Harbor District Oyster Point Marina Schedule of Revenue, Expenses, and Changes in Net Positions for Fiscal Year 2018 and 2019 are also attached (Attachment 2). In accordance with Section 8.A, the San Mateo County Harbor District Oyster Point Marina Depreciation Tables are attached (Attachment 3). FISCAL IMPACT There is no fiscal impact. RELATIONSHIP TO STRATEGIC PLAN Partnership with the San Mateo County Harbor District furthers the City’s goals relating to sustainability and City of South San Francisco Printed on 9/23/2020Page 1 of 2 powered by Legistar™ File #:20-695 Agenda Date:9/28/2020 Version:1 Item #:7. Partnership with the San Mateo County Harbor District furthers the City’s goals relating to sustainability and providing a high quality of life for our residents and employers. CONCLUSION It is recommended that the Oyster Point Liaison Committee receive a report of the 2020 Oyster Point Marina Annual Report. Attachments: 1.2020 Oyster Point Marina Annual Report 2.San Mateo County Harbor District Oyster Point Marina Schedule of Revenue, Expenses, and Changes in Net Positions for Fiscal Year 2018 and 2019 3.San Mateo County Harbor District Oyster Point Marina Depreciation Tables City of South San Francisco Printed on 9/23/2020Page 2 of 2 powered by Legistar™ San Mateo County Harbor District Schedule of Revenues, Expenses, and Changes in Net Position Oyster Point Marina For the year ended June 30, 2019 (with comparative totals for the year ended June 30, 2018) 2019 2018 OPERATING REVENUES: Berth rental, transient fees and dockage 1,306,684$ 1,326,254$ Launching fees 29,219 22,489 Rents and concessions 120,638 170,517 Events and permits - (750) Other operating revenues 33,749 31,714 Total operating revenues 1,490,290 1,550,224 OPERATING EXPENSES: Advertising and promotion 4,023 3,515 Bad debts 37,142 27,052 Bank charges 25,592 28,019 Contractual services 223,443 193,556 Dues and subscriptions 304 850 Insurance 31,535 28,887 IT 32,495 31,928 Legal fees 48,103 68,278 Personnel expenses 2,127 1,436 Miscellaneous expenses 2,864 7,957 Repairs and maintenance 101,845 41,177 Operating expenses 78,003 52,536 Salaries and benefits 1,424,739 1,512,351 Travel, training, seminars and professional development 11,230 12,691 Utilities 78,974 146,842 Vessel destruction 51,344 50,170 Depreciation and amortization 625,388 631,953 Total operating expenses 2,779,151 2,839,198 Operating income (loss) (1,288,861) (1,288,974) NONOPERATING REVENUES (EXPENSES): Grants 113,051 44,993 Gain (loss) on disposition of capital assets (90,725) (18,563) Termination benefits (10,177) (6,257) Miscellaneous revenue 957 5,810 Total nonoperating revenues (expenses) 13,106 25,983 Net Income (1,275,755)$ (1,262,991)$ 14,552.76 0.00 14,552.7614,552.761202510 12,553.17 2,982.84 15,536.0129,829.001202510 4,820.34 5,029.92 9,850.2650,299.131202510 31,926.27 8,012.76 39,939.0394,680.89 177,641.13 0.00 177,641.13177,641.131203010 42,598.25 0.00 42,598.2542,598.251203010 220,239.38 0.00 220,239.38220,239.38 7,355,737.86 191,265.24 7,547,003.109,563,258.006004050 7,355,737.86 191,265.24 7,547,003.109,563,258.00 0.00 1,530.75 1,530.7556,520.392404520 0.00 1,530.75 1,530.7556,520.392404520 0.00 1,530.75 1,530.7556,520.392404520 0.00 1,530.75 1,530.7556,520.392404520 0.00 1,530.75 1,530.7556,520.402404520 0.00 1,530.75 1,530.7556,520.402404520 0.00 9,184.50 9,184.50339,122.36 1,022,226.28 108,076.68 1,130,302.962,161,535.002405520 87,996.00 0.00 87,996.0087,996.002405520 1,110,222.28 108,076.68 1,218,298.962,249,531.00 150,830.43 12,106.68 162,937.11302,669.003006025 301 - OYSTER POINT MARINA 147.000 - Oyster Point Assets 250 - AUTOS AND TRUCKS 305 - BOATS AND RADAR 405 - BREAKWATER 450 - UTILITIES 550 - LAUNCH RAMPS 605 - PIERS Activity Department Printed Date: 08/26/2019 Report End Date: 06/30/2019 Report Start Date: 07/01/2018SAN MATEO COUNTY HARBOR DISTRICT SAN MATEO COUNTY HARBOR DISTRICT Depreciation - BY Activity AND ACCOUNT Capitalized Flag: YES Account Asset Number Description Accum Depr on 07/01/2018 Accum Depr on 06/30/2019 Depreciation Expense for Period Total Cost on 06/30/2019 Useful Life (Months) FORD RANGER PICK-UPA00000178 FORD F250 4X2 PICKUPA00000200 FORD F250 SUPER CABA00000235 Total for Account 250 : WHALER BOATA00000190 MARINE BOATA00000191 Total for Account 305 : BREAK WATER FIXEDA00000006 Total for Account 405 : TRANSFORMER DOCK 1AMX0014 TRANSFORMER DOCK 2AMX0015 TRANSFORMER DOCK 3AMX0016 TRANSFORMER DOCK 4AMX0017 TRANSFORMER DOCK 5AMX0018 TRANSFORMER DOCK 6AMX0019 Total for Account 450 : LAUNCH RAMPA00000032 WINDSURFING LAUNCH RAMPA00000034 Total for Account 550 : FISHING PIERA00000038 01/01/2003 04/23/2014 07/15/2017 01/01/2007 01/01/1997 01/01/1980 12/05/2018 12/05/2018 12/05/2018 12/05/2018 12/05/2018 12/05/2018 01/01/2009 01/01/1998 01/01/2006 Asset ClassAcq Date 150,830.43 12,106.68 162,937.11302,669.00 266,078.86 7,721.64 273,800.50308,870.004807040 200,316.06 5,813.40 206,129.46232,532.004807040 94,478.38 2,664.84 97,143.22106,581.004807040 36,614.40 7,641.36 44,255.76152,825.902407020 188,960.05 5,328.84 194,288.89213,162.004807040 36,614.40 7,641.36 44,255.76152,825.912407020 94,478.38 2,664.84 97,143.22106,581.004807040 36,614.40 7,641.36 44,255.76152,825.912407020 188,960.05 5,328.84 194,288.89213,162.004807040 203,394.74 5,430.36 208,825.10217,197.004807040 25,561.15 898.08 26,459.2335,926.584807040 1,372,070.87 58,774.92 1,430,845.791,892,489.30 396,000.00 0.00 396,000.00396,000.003607530 61,144.75 5,336.16 66,480.91106,724.722407520 359,568.00 0.00 359,568.00359,568.003607530 453,024.00 0.00 453,024.00453,024.003607530 61,144.75 5,336.16 66,480.91106,724.722407520 408,672.00 0.00 408,672.00408,672.003607530 470,448.00 0.00 470,448.00470,448.003607530 61,144.75 5,336.16 66,480.91106,724.722407520 415,800.00 0.00 415,800.00415,800.003607530 364,320.00 0.00 364,320.00364,320.003607530 110,210.66 22,227.36 132,438.02666,821.753607530 61,144.75 5,336.16 66,480.91106,724.722407520 343,728.00 0.00 343,728.00343,728.003607530 110,210.66 22,227.36 132,438.02666,821.753607530 61,144.75 5,336.16 66,480.91106,724.722407520 418,176.00 0.00 418,176.00418,176.003607530 705 - BUILDINGS AND IMPROVEMENTS 750 - DOCKS Activity Department Printed Date: 08/26/2019 Report End Date: 06/30/2019 Report Start Date: 07/01/2018SAN MATEO COUNTY HARBOR DISTRICT SAN MATEO COUNTY HARBOR DISTRICT DETAIL Depreciation - BY Activity AND ACCOUNT Capitalized Flag: YES Account Asset Number Description Accum Depr on 07/01/2018 Accum Depr on 06/30/2019 Depreciation Expense for Period Total Cost on 06/30/2019 Useful Life (Months) Total for Account 605 : HARBORMASTER OFFICEA00000059 MAINTENANE BUILDINGA00000060 RESTROOM - FISHING PIERA00000061 FISHING PIER RESTROOM A00000061A RESTROOM - DOCKS 12/13A00000062 DOCKS 12/13 RESTROOM A00000062A RESTROOM - DOCK 11A00000064 DOCK 11 RESTROOM A00000064A RESTROOM - DOCKS 5/6A00000065 RESTROOM - DOCKS 1/2A00000067 PUMP STATIONA00000069 Total for Account 705 : DOCK 1A00000083 DOCKS 1 & 2 GATEA00000083A DOCK 2A00000084 DOCK 3A00000085 DOCKS 3 & 4 GATEA00000085A DOCK 4A00000086 DOCK 5A00000087 DOCKS 5 & 6 GATEA00000087A DOCK 6A00000088 DOCK 12A00000090 DOCK 12 WAVE ATTENUATORSA00000090A DOCK 12 GATEA00000090B DOCK 13A00000091 DOCK 13 WAVE ATTENUATORSA00000091A DOCK 13 GATEA00000091B DOCK 14A00000092 01/01/1984 01/01/1984 01/01/1983 09/30/2013 01/01/1983 09/30/2013 01/01/1983 09/30/2013 01/01/1983 01/01/1981 01/01/1990 01/01/1977 01/01/2007 01/01/1977 01/01/1977 01/01/2007 01/01/1977 01/01/1977 01/01/2007 01/01/1977 01/01/1977 07/01/2013 01/01/2007 01/01/1977 07/01/2013 01/01/2007 01/01/1977 Asset ClassAcq Date 110,210.66 22,227.36 132,438.02666,821.753607530 61,144.75 5,336.16 66,480.91106,724.722407520 226,900.10 49,059.48 275,959.581,471,785.353607530 110,210.66 22,227.36 132,438.02666,821.753607530 61,144.75 5,336.16 66,480.91106,724.722407520 80,264.83 16,750.92 97,015.75502,529.023607530 61,144.75 5,336.16 66,480.91106,724.722407520 4,866,901.57 197,409.12 5,064,310.699,125,135.13 222,135.00 21,240.00 243,375.00531,000.003008025 152,720.40 0.00 152,720.40152,720.403008025 374,855.40 21,240.00 396,095.40683,720.40 120,052.20 5,868.36 125,920.56146,704.053008525 141,353.87 6,909.24 148,263.11172,733.433008525 261,406.07 12,777.60 274,183.67319,437.48 34,481.31 960.06 35,441.3735,441.372409020 12,906.29 799.47 13,705.7613,705.76609005 4,948.07 1,250.04 6,198.1112,500.001209010 8,616.53 3,086.52 11,703.0530,865.001209010 60,952.20 6,096.09 67,048.2992,512.13 15,805,142.33 624,943.59 16,430,085.9224,882,795.07 15,805,142.33 624,943.59 16,430,085.9224,882,795.07 805 - PARKING LOTS 850 - WALKWAYS AND PATHS 900 - MACHINERY AND EQUIPMENT Activity Department Printed Date: 08/26/2019 Report End Date: 06/30/2019 Report Start Date: 07/01/2018SAN MATEO COUNTY HARBOR DISTRICT SAN MATEO COUNTY HARBOR DISTRICT DETAIL Depreciation - BY Activity AND ACCOUNT Capitalized Flag: YES Account Asset Number Description Accum Depr on 07/01/2018 Accum Depr on 06/30/2019 Depreciation Expense for Period Total Cost on 06/30/2019 Useful Life (Months) DOCK 14 WAVE ATTENUATORSA00000092A DOCK 14 GATEA00000092B DOCK 11A00000201 DOCK 11 WAVE ATTENUATORSA00000201A DOCK 11 GATEA00000201B DOCK 8 - GUEST DOCKA00000202 FUEL DOCK GATEA00000224 Total for Account 750 : BOAT TRAILER PARKING LOTA00000103 WEST BASIN TENANT PARKING AMX0005 Total for Account 805 : WALKWAY - SOUTH BAY TRAIL A00000122 WALKWAY - SOUTH BAY TRAIL A00000125 Total for Account 850 : VACUUM PUMPA00000017 PRINTER / COPIERA00000198 ELECTRICAL POWER PAD FOR A00000209 TRASH COMPACTOR 20 YARDA00000211 Total for Account 900 : Total for Department 147.000 : Total for Activity 301 : 07/01/2013 01/01/2007 11/27/2013 07/01/2013 01/01/2007 09/30/2013 01/01/2007 01/01/2008 01/01/1990 01/01/1998 01/01/1998 01/01/1999 10/25/2013 07/01/2014 09/16/2015 Asset ClassAcq Date From: James B. Pruett, General Manager San Mateo County Harbor District Mike Futrell, City Manager City of South San Francisco To: San Mateo County Harbor District – South San Francisco Oyster Point Joint Liaison Committee Subject: 2020 OYSTER POINT MARINA ANNUAL REPORT Ref: (a) Agreement between the City of South San Francisco and the San Mateo County Harbor District dated November 28th, 2018. This report has been developed jointly by the City Manager of the City of South San Francisco and the General Manager of the San Mateo Harbor District. It is submitted in accordance with by Reference (a), Paragraph 8 which requires the City Manager and General Manager to conduct an annual compliance review with respect to the obligations under the 2018 Agreement. The report is drafted with the understanding that the City and District have a mutual desire to facilitate improvements, operations, and maintenance of the Marina Property under the control of the Parties. The COVID-19 Pandemic and associated closures, restrictions, and budget impacts have caused a delay in finalizing this report. Section 4 of the 2018 Agreement: Pursuant to Section 4 of the Agreement, the District agreed to meet multiple obligations. Each obligation agreed to and its status is as follows: 1. Replacement of Docks 12, 13, 14: The District is obligated to replace Docks 12, 13, and 14 (East Basin Docks) including ramps by December 31, 2024. On July 24, 2020, the SHCHD Capital Improvement Plan, including funding for the dock replacement, was approved by the District. A Request for Proposal (RFP) to perform the design and development of construction documents to replace the docks has been issued. Current rough estimate to complete the project is $6.5 to $7.5 million. 2. Replacement of Docks 1 through 6: The District is obligated to commission a condition report for Docks 1 through 6 by December 31, 2023. On July 24, 2020, the SHCHD Capital Improvement Plan, including funding for the dock survey, was approved by the District. The District is on schedule to complete the survey prior to December 31, 2023. Note: Each floating pier/dock is visually inspected daily by OPM staff. Any discrepancy or safety issues noted are addressed and remedied immediately. Section 5 of the 2018 Agreement: Pursuant to Section 5 of the Agreement, the City has agreed to meet certain obligations. Each obligation agreed to and its status is as follows: 1. Utilities at Marina Property: The City has maintained the existing sewage pump station in accordance with the agreement. 2. Police and Fire Protection: The City has maintained police and fire protection services in accordance with the agreement. 3. Sea Level Rise/Landfill Subsidence: The City is solely responsible for monitoring and protecting against landside inundation caused by either sea level rise or landfill subsidence. Several areas of OPM that impact marina operations are subject to inundation during plus tides. The inundation during the plus tides last from 30 to 45 minutes per event.. a. The Spit. The Spit is, at times, partially inundated with seawater during plus tides. This partial inundation has negatively impacted the safe access to the Harbormaster’s Office, Dock 7 and Guest Dock. A permanent solution to protect and provide for the safe access to the Spit (Harbormaster’s Office, Dock 7, and Guest Dock) from seawater inundation is currently being evaluated by the City. The City has allocated funding for an engineering firm to design and provide cost estimates for improvements at the Spit to protect against sea level rise. An engineering firm has been selected by the City to perform this work. The required design work will take approximately eight months to complete. b. Parking Lots: The risk of seawater inundation in the West Landside Area parking lots will be addressed during the current construction. c. Turning Circle: The risk of seawater inundation at the location of the central turning circle between the West Landside Area and East Landside Area will be addressed by the current construction. d. Docks 1 through 6: Currently, the dock landings, located in a remainder parcel, outside of the current Oyster Point Redevelopment Project, are inundated with seawater at plus tides, preventing safe access to the docks during the flooding events. The City Manager and General Manager are working collaboratively to address this issue. e. Launch Ramp: The launch ramp is inundated during plus tides and prevents it use during each flooding event. The City Manager and General Manager are working collaboratively to address this issue. f. Dock 14: The entrance at Dock 14 is inundated during plus tides and storms out of the north east. The water that washes over the bank/break wall at Dock 14 creates a hazard to users as they are required to walk through the water. The wash over is also wasting the bank beneath the dock landing. The City Manager and General Manager are working collaboratively to address this issue. g. Sewer Vacuum System House: Stormwater run-off from the Oyster Point Development and seawater inundation currently flood the sewer vacuum system house. The runoff and inundation are being addressed by the current construction. Section 7 of the 2018 Agreement: Pursuant to Section 7 of the Agreement, the City and District agreed to meet and establish a timeline by which a detailed survey, that will establish precise legal descriptions for all the property designators used in the 2018 Agreement, be prepared. It is the goal of the City and District to set the timeline in 2021, taking into consideration the current construction. Exhibit D of the 2018 Agreement: Operational Performance Indicators: 1. Marina Occupancy: The District is required to endeavor an occupancy rate of 80% or greater of the mean of Bay Area marinas as measured over eight consecutive quarters. The Bay Area eight quarter average was 82.29%, 80% of which is 65.8% (the base performance indicator). The District maintained a 78.02% average, exceeding the base performance indicator. A. Bay Area Marina Average Occupancy Rate:  2018: 81.58%  2019: 83%  Eight Quarter Average: 82.29%  80% of the Eight Quarter Average: 65.8% B. Oyster Point Marina (OPM) Average Occupancy Rate: a. 2018: 78.29% b. 2019: 77.75% c. Eight Quarter Average: 78.02% * Based on 408 usable slips. Note: The construction at Oyster Point has impacted the occupancy at OPM. Some boaters have already chosen to leave OPM based on the ongoing construction. As the construction moves into the area immediately adjacent to the marina, temporarily creating longer access routes to individual slips, reduced parking and less accessible restroom facilities, the District is expecting additional boaters to leave the facility. OPM occupancy rates may be further impacted by the request of the developer to move existing boats from smaller slips on Docks 1 through 6 over to larger slips on Docks 12 through 14 to facilitate construction in the Westside Land Area. 2. Streets and Parking Areas: All roads and parking areas in the West Landside Area are currently within a construction zone and undergoing significant changes. Roads and parking in the East Landside Area are well maintained and in satisfactory condition. Gravel parking area was regraded, and new parking blocks installed three years ago. 3. Landscaping Maintenance: Landscaping is currently maintained by the OPM Harbor Workers and Deputy Harbor Masters. It is mowed, trimmed and watered on a maintained schedule. Additional hardscaping has been added to improve the look and atmosphere of the Marina. All picnic areas are clean and well maintained. All irrigation heads and drip systems are in good working order. 4. Solid Waste: OPM Harbor Workers and Deputy Harbor Masters perform daily rounds of OPM, all trash receptacles are emptied daily or when needed. Two recycling receptacles are located at every dock entrance, and the District offers oil recycling in addition to small appliance/computer recycling programs. 5. Restrooms: All restrooms are operational; no broken fixtures and supplies are always stocked in sufficient quantities. Each restroom is inspected and stocked at least twice daily or as needed by District OPM Staff. A daily check list is used to document the inspection/cleaning evolution. 6. Building Shells: East Landside Area restroom roofs where recently replaced and are in excellent condition. West Landside Restrooms are being replaced during the current development project. All other roofs, windows, and paint are in good condition. 7. Trails and Public Areas: The Public trail within the current development area will be replaced. The remaining public trail and public areas are in good condition, with the current slurry seal being in good condition. The trail is patrolled daily, all litter/garbage is picked up and properly disposed of, and landscaping is well maintained. 8. Stormwater: The City has maintained compliance with the Stormwater Pollution Prevention Program. 9. Environmental Protection: Oyster Point Marina was re-certified as a Certified Clean Marine facility on June 20th, 2018. The certification is valid through June 20th, 2023. District Financial Report: As required by Section 8.A of the agreement. the San Mateo County Harbor District Oyster Point Marina Schedule of Revenue, Expenses, and Changes in Net Positions for Fiscal Year 2018 and 2019 is attached as Enclosure (1). In accordance with Section 8.A, attached as Enclosure (2), is the San Mateo County Harbor District Oyster Point Marina Depreciation Tables. # Encl: (1) San Mateo County Harbor District Oyster Point Marina Schedule of Revenue, Expenses, and Changes in Net Positions for Fiscal Year 2018 and 2019 (2) San Mateo County Harbor District Oyster Point Marina Depreciation Tables. City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-709 Agenda Date:9/28/2020 Version:1 Item #:8. Committee Discussion and Comments. City of South San Francisco Printed on 9/23/2020Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:20-710 Agenda Date:9/28/2020 Version:1 Item #:9. Closing. City of South San Francisco Printed on 9/23/2020Page 1 of 1 powered by Legistar™