HomeMy WebLinkAbout0011_0_Staff ReportCity of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:20-816 Agenda Date:11/9/2020
Version:1 Item #:9.
Report regarding a resolution accepting a Federal Emergency Management Agency (FEMA) grant in the
amount of $320,536.36; authorizing the use of Public Safety Impact Fees in an amount not to exceed
$107,962.76; approving a purchase agreement with All Star Fire Equipment Inc., for the purchase of 46 SCOTT
Self-Contained Breathing Apparatus (SCBA) units and accessories in an amount not to exceed $428,499.12;
approving budget amendment 21.024 amending the Fire Department’s operating budget for Fiscal Year 2020-21
in the amount of $428,499.12; and authorizing the City Manager to execute the purchase agreement on behalf
of the City of South San Francisco.(Jesus Magallanes, Fire Chief)
RECOMMENDATION
It is recommended that the City Council adopt a resolution accepting a Federal Emergency Management
Agency (FEMA)grant in the amount of $320,536.36;authorizing the use of Public Safety Impact Fees in
an amount not to exceed $107,962.76;approving a purchase agreement with All Star Fire Equipment
Inc.,for the purchase of 46 SCOTT Self-Contained Breathing Apparatus (SCBA)units and accessories in
an amount not to exceed $428,499.12;approving budget amendment 21.024 amending the Fire
Department’s operating budget for Fiscal Year 2020-21 in the amount of $428,499.12;and authorizing
the City Manager to execute the purchase agreement on behalf of the City of South San Francisco.
BACKGROUND/DISCUSSION
The South San Francisco Fire Department (SSFFD)recommends accepting the 2018 FEMA Assistance to
Firefighters Grant and utilize the funding to off-set the purchase of 46 SCOTT Self-Contained Breathing
Apparatus units and accessories (Attachment 1,Grant Award Package).Fire staff has selected All-Star Fire
Equipment Inc.,as the recommended vendor based on a competitive bid process and product interoperability
throughout San Mateo County.
In 2018,staff began planning for the replacement of its current SCBA cache.This cache was purchased more
than ten years ago with the assistance of a FEMA grant.When purchased,our current SCBA units were
expected to have a service life of ten years.This has proven to be accurate now that they require more frequent
repairs and increased maintenance costs.
During the replacement planning process,FEMA grant funding was identified as a possible source.The
department applied for,and was awarded,a 2018 FEMA grant for $320,536.36 to replace our current SCBA
cache.The grant award was reduced by $117,463.64 from the original requested amount of $438,000.00.This
reduced the number of SCBA packs from the initial 50 requested units to 46 based on FEMA’s award
calculation and limited the number of needed accessories.SSFFD staff has identified future funding sources
for the four eliminated units and feel that operational impacts will be minimal while waiting for the sources to
be realized.
With permission from the Council to utilize Public Safety Impact Fees to offset the project cost,the department
is able to purchase the identified amount of needed SCBA accessories including masks,spare bottles,and
harnesses.The Federal and California Occupational Safety Administration and Health Administration requires
the use of SCBA units by firefighters when working in atmospheres that are oxygen deficient and/or contain
toxic fumes and gases.These conditions are most commonly encountered when operating at a fire or hazardousCity of South San Francisco Printed on 11/4/2020Page 1 of 3
powered by Legistar™
File #:20-816 Agenda Date:11/9/2020
Version:1 Item #:9.
toxic fumes and gases.These conditions are most commonly encountered when operating at a fire or hazardous
materials incident.The requested units will be utilized daily by our personnel on incident scenes and during
training evolutions.
SSFFD outfits all response apparatus with SCBA units based on assigned staffing.Each of our apparatus are
required to have a minimum number of SCBA units to maintain National Fire Protection Association (NFPA)
compliance.Additionally,SCBA units are maintained for use on reserve apparatus,for fire prevention
personnel, and to exchange with units sent for repair.
The recommended SCOTT SCBA units and accessories meet all current NFPA requirements and provide our
personnel with lighter-weight equipment that includes additional new safety features.This equipment has an
expected service life of at least 10 years.SCOTT SCBA equipment has been used by the fire department for
more than 30 years and minimal training will be needed to place the new units into service.Additionally,all
fire departments in San Mateo County utilize SCOTT SCBA equipment.This supports operational safety and
interoperability.
This purchase aligns with City of South San Francisco Municipal Code §4.04.080,Open market procedures for
purchases and sales exclusive of public project. Staff issued a request for quotes. Two quotes were received
(Attachment 2, Quotes):
All-Star Fire Equipment Inc. $428,499.12
Municipal Emergency Services $488,264.38
Staff selected as the most responsive quote,All-Star Fire Equipment Inc.,as they have met all of the bid
requirements and have presented the most competitive bid price.
FISCAL IMPACT
The FEMA grant award provides $320,536.36 in funds to offset the SCBA replacement project’s cost.The
required grant match of $32,053.64,or 10%of the SCBA cost is the responsibility of the City of South San
Francisco.
As discussed above,the cost of the proposed purchase agreement with All-Star Fire Equipment Inc.is in the
amount of $428,499.12.Staff recommends that the shortfall of $107,962.76 ($428,499.12 cost less $320,536.36
FEMA grant) be funded with Public Safety Impact Fees (Fund 821).
Budget amendment 21.024 will increase the Fire Department operating budget in the amount of $428,499.12
from the identified funding sources allowing for purchase of SCBA units and accessories and will result in
lowering the fund balance in Fund 821-Public Safety Impact Fees by $107,962.76.
RELATIONSHIP TO STRATEGIC PLAN
This request is in alignment with Priority #3,Public Safety;skilled police,fire,emergency medical and disaster
management programs.
CONCLUSION
Fire staff recommends that City Council adopt a resolution accepting a Federal Emergency Management
Agency (FEMA)grant in the amount of $320,536.36;authorizing the use of Public Safety Impact Fees in an
amount not to exceed $107,962.76;approving a purchase agreement with All Star Fire Equipment Inc.,for the
purchase of 46 SCOTT Self-Contained Breathing Apparatus (SCBA)units and accessories in an amount not to
City of South San Francisco Printed on 11/4/2020Page 2 of 3
powered by Legistar™
File #:20-816 Agenda Date:11/9/2020
Version:1 Item #:9.
purchase of 46 SCOTT Self-Contained Breathing Apparatus (SCBA)units and accessories in an amount not to
exceed $428,499.12;approving budget amendment 21.024 amending the Fire Department’s operating budget
for Fiscal Year 2020-21 in the amount of $428,499.12;and authorizing the City Manager to execute the
purchase agreement on behalf of the City of South San Francisco.By authorizing the purchase of these SCBA
units,staff will be able to support the safety of fire personnel,reduce maintenance costs,comply with Federal
regulations,increase technological capability and allow the department to continue to provide safe and effective
emergency service to our community.
Attachments:
1.Grant Award Package
2.Quotes
3.SCOTT SCBA Photograph
City of South San Francisco Printed on 11/4/2020Page 3 of 3
powered by Legistar™