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Home My WebLink AboutReso 94-2021 (21-409)City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 94-2021 File Number: 21-409 Enactment Number: RES 94-2021 RESOLUTION TO ACCEPT THE CONSTRUCTION IMPROVEMENTS OF THE GRAND BOULEVARD INITIATIVE PROJECT: PHASE I (ST1403) AND PHASE II (ST1502). WHEREAS, on June 13, 2018, the City Council of the City of South San Francisco ("City") awarded a construction contract to LC General Engineering & Construction, Inc. of San Francisco, CA for the Grand Boulevard Initiative Project: Phase I and 11 ("Project") in an amount not to exceed $5,748,633; and WHEREAS, the Project work consisted of improvements that included enhanced pedestrian crossings with corner curb bulb -outs and median refuges, expanded bus stop/waiting areas, and a new landscaped median; and WHEREAS, on November 12, 2020, the City issued a Notice of Substantial Completion and City Letter RE -118 providing LCG a list of punch list items that were either defective or incomplete, and that needed to be corrected prior to project acceptance; and WHEREAS, LCG has disputed most of the punch list, arguing the work was either built per project plans or was not required under the Project contract ("Contract"); and WHEREAS, the City has been unable to secure LCG's cooperation on the punch -list items, and LCG has failed to follow the City's instructions to complete the punch -list items by March 19, 2021; and WHEREAS, on March 25, 2021, the Engineering Division inspected the work again and found the punch -list items included as Exhibit A to this Resolution were not built per plans and specifications and thus remain outstanding; and WHEREAS, despite the incomplete nature of the Project, the City seeks to close out the Project; and WHEREAS, General Condition Section V, Items 9, 10; Section VI, Items 2 and 4; and Section IX, Item 6 of the contract, among others, allow the City both to reduce payment on defective work that is accepted and to withhold funds for defective work that must be corrected after acceptance; and WHEREAS, General Condition Section VI, Item 4 of the Contract specifically provides that for work that is defective and not in accordance with the plans and specifications, the City may retain such work and make deductions in the payments due or to become due the contractor that are just and reasonable; if the City Engineer determines that the imperfection in the work is not of sufficient magnitude or importance to City of South San Francisco Page 1 File Number. 21-409 Enactment Number. RES 94-2021 make the work dangerous or undesirable; or if the removal of such work is impractical or will create conditions which are dangerous or undesirable; and WHEREAS, acceptance of the Project and filing of Notice of Completion will allow the City to proceed in calculating the final payment on the Project without further delay and, ultimately, to have another contractor perform the remaining work that needs to be completed. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby finds as follows: 1. Each recital above is true and accurate, and incorporated herein by this reference; 2. The Project has been substantially completed; and BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby takes the following actions: 1. Accepts the Project, subject to the findings above; and 2. Authorizes the City Manager or his designee to file a Notice of Completion for the Project with the County of San Mateo Recorder's office. At a meeting of the City Council on 5/26/2021, a motion was made by Vice Mayor Nagales, seconded by Councilmember Flores, that this Resolution be approved. The motion passed. Yes: 5 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, Councilmember Coleman, and Councilmember Flores Attest by a L sa Govea Acosta, City Clerk City of South San Francisco Page 2 Final Inspection Date: 3/22/2021 Additional Inspection Date: 5/18/2021PLANTING AND IRRIGATION ITEMSITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Deliverable/Submittal TCSP & OBAGSpecification 20.2.06A ‐ Submit complete manufacturers maintenance and operations manual for each type of Irrigation Controller Instralled at each locationOutstanding2 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ After work is complete submit (3) copies of the AS‐Built Shop Drawings including any wire modifications for each type of Irrigation Controller InstalledIncompleteNo wiring diagram included in As‐built3Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ For each controller, laminate and place in a plastic envelope (1 copy) of (a) As Built Wiring Diagram, including all wiring mods. Outstanding Could not be verified as Contractor has not provided cabinet keys4 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Provide 11"x17" "As Built Irrigation Plan" Laminated. The laminate material must be clear mat finished plastic that is at least 10 mil in thickness ‐ The envelope for this must be Heavy Plastic. Outstanding Could not be verified as Contractor has not provided cabinet keys5 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Provide Training by a qualified person of the use & adjustment of the installed Irrigation Controllers at least 30 days before contract acceptance Outstanding6 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ The installation date and expiration date of the manufacturers guarantee for the controllers must be permanently marked on the inside face of the controller. Outstanding Could not be verified as Contractor has not provided cabinet keys7 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Have an area inside the cabinet doors for storage of the "As‐Built Schematic Wiring Diagram and Irrigation Plans.Outstanding Could not be verified as Contractor has not provided cabinet keys8 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Have padlock clasp or latch and lock mechanismIncompleteContractor has not provided cabinet keys9 Deliverable/Submittal TCSP & OBAGSpecification 20‐3.01A(3) C ‐ CERTIFICATES OF COMPLIANCE ‐ Submit a certificate of compliance for sod and soil amendment Outstanding10 Deliverable/Submittal TCSP & OBAGSpecification 20‐3.01A(4) Quaity Assurance ‐ Plants must comply with with Federal and State laws requiring inspections for diseases and infections. Inspection certificates required by law must accompany each shipment of plants.OutstandingContractor submitted receipts only11PlantingTCSP & OBAGCorrect hydroseeding at planter areas and medians‐ Hydroseed is not growing. It is currently at approximately 50%. Remove weeds, cultivate and re‐ hydroseed to complete contract obligation. IncompleteCity Parks did one more inspection on 5/18/202112Planting South Bound Lanes Remove & Replace Trees ‐ Trees are marked with yellow caution tape OutstandingCity Parks did one more inspection on 5/18/202113PlantingMedian AreaReplace leader for Sycamore Tree ‐ 3rd Tree from BART WAY Southbound Lane xxxxxxxOutstandingCity Parks did one more inspection on 5/18/202114Planting South Bound LaneReplace Leader (1) one Live Oak Tree on SBL Sidewalk ‐ Replce leader for tree across from Kaiser Enterance by Broadmore OutstandingCity Parks did one more inspection on 5/18/2021CITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSPUNCH LISTEXHIBIT A Final Inspection Date: 3/22/2021 Additional Inspection Date: 5/18/2021PLANTING AND IRRIGATION ITEMSITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUSCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSPUNCH LIST15 Planting All Tree AreasCorrect all tree tying ‐ Trees are either not tied or not tied correctly. Extensive re‐staking necessary for many trees as trees are growing unevenly. OutstandingCity Parks did one more inspection on 5/18/202116 Irrigation Multiple Areas Correct drip lines in biofiltration planter areas ‐ Many areas do not have enough landscape cover and are exposed. Cover all drip irrigation lines.OutstandingCity Parks did one more inspection on 5/18/202117 IrrigationMedian at WestboroughReplace/fix broken coupler box and drip line boxOutstanding Issue discovered by City Parks during inspection on 5/18/202118 Planting Multiple Areas Provide treatment for many sycamore and deciduous oaks which are becoming infected with Anthracnose fungus.Outstanding Issue discovered by City Parks during inspection on 5/18/202219 Irrigation TCSP & OBAGSpecifications SSection 20‐2.01a)4)(D) ‐ The functional tests for each irrigation controller or group of controllers and associated irrigation system served by a single electric service point must consist of at least (1) one cycle of operation. The Engineer determines the length of the cycle. Perform a functional test for each irrigation system: (1) Before planting the plants, (2) After planting the plants, (3) Before start of the plant establisihment work. Perform functional test prior to plant establishement period. IncompleteContractor only performed one test20 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit seasonal watering schedules for use during the plant establishment period 10 days after the start of the plant establishment period. Remote irrigation control system watering schedule must use the remote irrigation system program. Plant establishment work has not started21 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit up‐date watering schedules within 5 buisness days after any changes have been made to authorized schedules Plant establishment work has not started22 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit a revised watering schedule for each irrigation controller at least 30 days before completion of plant establishment period. Plant establishment work has not started23 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(2) Notification ‐ The Engineer notifies the contractor when the plant establishment period starts and finishes statements regarding the number of working days credited to the plant establishment period after the notification. Plant establishment work has not started24 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01D Quality Assurance ‐ Provide training by a qualified person on the use and adjustment of the installed irrigation controllers no more than 30 days before completion of the plant establishment period Plant establishment work has not started25 Deliverable/Submittal TCSP & OBAGSpecification 20‐2.01A(4)(e) ‐ Perform a final inspection of the plant establishment work in the presence of the Engineer 20 to 30 days before Contract Acceptance. Plant establishment work has not started Electrical ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Deliverables TCSP & OBAGQC Documentation ‐ Submit copies of all completed field documentation and checklists associaetd with material deliveries and field installation as detailed in MBE Submittal No. 74.1, MBE QC Plan. Outstanding2 Deliverables TCSP & OBAGTechnical Specification 77‐1.02(A)(ii) Functional ‐ The standard optical detection discriminator assembly to be used in range tests must be available from the manufacturer of the system. A certified performance report must be furnished with each assembly. Provide report.Outstanding 3 Deliverables TCSP & OBAGTechnical Specification 77‐1.03(A)(I) System Operation ‐ Provide test results Outstanding 4 SIGNAL SYSTEM Arroyo DriveCorrect reach for push button ‐ push button at Arroyo Dr is more than 1 foot from the curb Outstanding PUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021 General Items ITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Site Cleanup TCSP & OBAGIrrigation/Electrical pull boxes/manholes/survey monuments that are covered in dirt or slurry seal must be cleared of all debris before opening. Open each element in the presence of the City inspector. Outstanding2 Site Cleanup TCSP & OBAGInterconnect cable box lid along SB82 and South of Kaiser Way should be free of slurry seal in order to open. Remove slurry. Outstanding3 Site Cleanup TCSP & OBAG Remove plastic from all truncated domes and clean them. Incomplete4 Signage TCSP & OBAGAll sign posts should be vertical and plumb with out bends. Walk the site with City inspector and erect identified posts in the presence of the inspector. Outstanding5 Signage TCSP & OBAGReplace or repair Signs for the following locations: a) Chestnut intersection b) North Side of Arroyo. Walk the site with City inspector and repair/replace in the presence of inspector. Outstanding6 Warranties TCSP & OBAGGeneral Condition Section III, Item 4and Section VII, Item 22‐ Submit 1 year Guranty Bond Outstanding7 Warranties TCSP & OBAGSpecifications Section 73 ‐3.01C & D(2) ‐ Submit 5‐year manufacturer's replacement warranty against defects in a prefabricated detectable warning surface. It must cover defects in dome shape, color fastness, sound‐on‐cane acoustic quality, resilience, and attachment. The warranty period starts at contract acceptance.Outstanding8 Survey TCSP & OBAGTechnical Specification Section 73‐3.01C and 73‐3.01D(3) ‐ Submit pre and post construction survey including ADA ramps and other areas with dimensions and slopes showin in plans.Incomplete9 Contractor Expenses TCSP & OBAGSpecial Provision 11 Use of Water ‐ Responsibility of the contractor to pay for all expenses associated with potable and non‐potable water associated with prosecution of the work. Calwater billed the CIty for water used for irrigation work. The City will provide the bill to LCG for reimbursement.Outstanding10 As‐Built Plans TCSP & OBAGSpecial Provision Appendix C ‐ Caltrans Encroachment Permit General Condition 22, As‐Built Plans. Submitted As‐Built Plans are incomplete. Revise them to incoroporate items 1 thru 6 from this form. Incomplete11Waste Management PlanTCSP & OBAGSpecial Provision 18 Construction & Demolition Waste Management Plan and Appendix A ‐ Provide a copy of the LCG's WMP approved by the City, submit the Diversion Assesment Form to the Building Department for review, and provide a copy of City response to Diversion Assesment Form.Outstanding12 Pervious Concrete TCSP & OBAGTechnical Specification Section 40 and QCP Plan ‐ Submit test results for Unit Weight/Fresh density (ASTM C1688) for first concrete load on each day of work. OutstandingPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021 Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatus1 Curb 243+92.00Crack on curb OBAG STATIONS FROM 239+80 to 249+15OutstandingReplace from joint to joint2 Curb 243+98.86 Crack on curbOutstandingReplace from joint to joint3 Curb 242+76.70 Crack on curbOutstandingReplace from joint to joint4 Curb 242+56.00 Crack on curbOutstandingReplace from joint to joint5 Curb 242+41.00 Crack on curbOutstandingReplace from joint to joint6 Curb 242+23.00 Crack on curbOutstandingReplace from joint to joint7 Curb 242+12.00 Crack on curbOutstandingReplace from joint to joint8 Sidewalk 242+93.70 to 243+38.00 Backfill sidewalk ‐ east side Outstanding9 Curb 231+87 Crack on curbOutstandingReplace from joint to joint10 Traffic Control 231+85 Turn the crossing push button 180 degrees Outstanding11 Curb 230+97, 231+00Crack on curb, replace curb section projecting into gutterOutstandingReplace from joint to joint12 Curb 229+82 Crack on curbOutstandingReplace from joint to joint13 Curb 229+65 Crack on curbOutstandingReplace from joint to joint14 Curb 221+50 Crack on curbOutstandingReplace from joint to jointPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021NORTHBOUND DIRECTION Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatusPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/202115 Curb 213+68, 214+00 Crack on curbOutstandingReplace from joint to joint16 Median area General ‐ Entire work areaRemove concrete, rocks, and traffic road reflectors in the medianOutstanding17 Median area General ‐ Entire work areaReplace or fix sign 85 at McLellan, Chestnut, and northside of Kaiser way and ArroyoOutstanding18 No Park sign 246+00 Adjust the sign Outstanding19 Curb 212+00 Repair or replace damaged curb (Upper portion)OutstandingReplace from joint to joint20 AT&T Vault 231+00 (NB)Obtain final inspection and acceptance from AT&T. Submit acceptance in writingOutstanding21 Curb 203+71Crack on curb TCSP STATIONS FROM 203+71 to 234+50OutstandingReplace from joint to joint22 Curb 203+72 Crack on curbOutstandingReplace from joint to joint23 Curb 204+57 Crack on curbOutstandingReplace from joint to joint24 Curb 216+20 Crack on curbOutstandingReplace from joint to joint25 Curb 218+55 Crack on curbOutstandingReplace from joint to joint26 Retaining wall 227+00 Crack on the wallOutstandingReplace from joint to joint27 Retaining wall 228+36 Crack on the wallOutstandingReplace from joint to jointSOUTHBOUND DIRECTION Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatusPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/202128 Curb 240+10 Crack on curbOutstandingReplace from joint to joint29 Curb 240+19 Crack on curbOutstandingReplace from joint to joint30 Curb 240+19 Crack on curbOutstandingReplace from joint to joint31 Curb 240+34 Crack on curbOutstandingReplace from joint to joint32 Curb 240+43 Crack on curbOutstandingReplace from joint to joint33 Curb 240+58 Crack on curbOutstandingReplace from joint to joint34 Curb 240+91 Crack on curbOutstandingReplace from joint to joint35 Sidewalk 241+05 Crack on sidewalkOutstandingReplace from joint to joint36 Curb 241+19 Crack on curbOutstandingReplace from joint to joint37 Curb 241+49 Crack on curbOutstandingReplace from joint to joint38 Curb 241+73 Crack on curbOutstandingReplace from joint to joint39 Traffic light base 241+80Remove excess concrete from the top of the base plateOutstanding40 Curb 244+05 Crack on curbOutstandingReplace from joint to joint ADA Ramps Items based on Survey performed by City on 3/15/2021ITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1ADA Ramp 4 Bart WayApprocah profile is too steep at western conform. Remove and replace approach as required to achieve maximum 2% path of travel.Outstanding2ADA Ramp 6 Bart WayPassageway profile is too steep at northern side of NE ramp. Remove and replace portion of passage way as required to make path of travel less than 8.33%Outstanding3ADA Ramp 8 Bart WayApproch cross slope is too steep. Remove and replace portion of ramp as required to make cross slope at 2%Outstanding4ADA Ramp 1 Kaiser WaySidewalk cross slope at northen side of ramp is too steep. Remove and replace sidewalk as required to achieve a maximum cross slope of 2%.Outstanding5ADA Ramp 5 Kaiser WayCross slope of northern approach and back of ramp steeper than 2%. Remove and replace to achieve a maximum cross slope of 2%.Outstanding6ADA Ramp 7 Kaiser WayCross slope approach and SE conform steeper than 2%. Remove and replace portion of ramp as required to make cross slope of approach 2%.Outstanding7ADA Ramp 8 Kaiser WayCross slope approach steeper than 2%. Remove and replace portion of ramp as required to make cross slope of approach 2%Outstanding8ADA Ramp 1 McLellanCross slope of passageway at eastern curb line is steeper than 2%. Remove and replace portion of passageway as required to make cross slope of 2%Outstanding9ADA Ramp 2 McLellanCross slope at back of approach is steeper than 2%. Cross slope of sidewalk at eastern approach slopes to back of walk. Remove and replace approach and sidewalk as required to achieve maximum 2% path of travel.Outstanding10 ADA Ramp 3 McLellanSidewalk approach to reamp is too steep at back of walk. Remove and replace approach as required to achieve maximum 2% path of travel.Outstanding11 ADA Ramp 1 Kaiser DrivewaySidewalk cross slope exceeds 2% at southern conform. Remove and replace portion of sidewalk as required to make cross slope of 2%Outstanding12 ADA Ramp 1 ChestnutCross slope of ramp is steeper than 2%. Remove and replace portion of ramp and curb and gutter as required to make cross slope 2%Outstanding13 ADA Ramp 2 ChestnutCross slope steeper than 2%. Remove and replace portion of passageway as required to make cross slope 2%Outstanding14 ADA Ramp 5 ArroyoCross slope at approach exceeds 2%. Remove and replace portion of ramp as required to make cross slope at 2%Outstanding15 ADA Ramp 10 ArroyoProfile of passageway exceeds 2%. Remove and replace portion of passaageway as required to make path of travel less than 2%.OutstandingPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021