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HomeMy WebLinkAboutReso 130-2021 (21-513)City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 130-2021 File Number: 21-513 Enactment Number: RES 130-2021 RESOLUTION APPROVING THE SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY FISCAL YEAR 2021-2022 BUDGET. WHEREAS, the South San Francisco Municipal Code § 2.78.100 requires that the South San Francisco Conference Center ("Conference Center") budget be approved by the City Council of South San Francisco ("City Council"); and WHEREAS, the South San Francisco Conference Center Authority ("Conference Center Authority") conducted a public meeting and reviewed the Fiscal Year 2021-2022 budget ("Budget"); and WHEREAS, the Conference Center Authority found that the 2021-2022 Budget represented the appropriate level of expenditures for Fiscal Year 2021-2022 and recommended that the City Council approve the proposed Budget: and WHEREAS, the City Council concurs with the Conference Center Authority's recommendation. NOW, THEREFORE, BE IT RESOLVED by the City Council as follows: 1. The Conference Center FY 2021-22 Budget, attached hereto as Exhibit A, showing a total revenue projection of $3,846,006 and a total expenditure request of $2,573,958 is hereby approved. 2. The capital project request of $52,000 included within the Budget is hereby approved. 3. Each budget category listed in Municipal Code §2.78.106 is funded to the limits specified in the Budget. 4. The funds collected pursuant to Municipal Code §4.20.035 are hereby appropriated to fund the Conference Center Budget. 5. The City Manager and the Finance Director are hereby directed and authorized to make the specified funds available to the Conference Center. 6. Copies of the Conference Center Budget shall be made available for public review and inspection in the Offices of the City Clerk and the Administrative Offices of the Conference Center. City of South San Francisco Page 1 File Number., 21-513 Enactment Number: RES 130-2021 At a meeting of the City Council on 6/23/2021, a motion was made by Councilmember Nicolas, seconded by Councilmember Coleman, that this Resolution be approved. The motion passed. Yes: 5 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, Councilmember Coleman, and Councilmember Flores Attest by C JAAA POA.. sa Govea Acosta, City Clerk City of South San Francisco Page 2 South San Francisco Conference Center Authority Fiscal Year 2021-2022 Budget As Recommended to the South San Francisco City Council June 23, 2021 EXHIBIT A South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Fiscal Year 2021-2022 Proposed Budget Summary Revenue Projections - All Sources Revenue FY 21-22 FY 20-21 FY 20-21 Center Proposed Budget Year End Approved Budget Conference Center Operations 1,726,400$ 241,925$ 2,014,617$ Conference Center Tax 2,103,506$ 1,391,000$ 1,976,130$ Interest Income & Other 16,100$ 22,501$ 63,400$ Total 3,846,006$ 1,655,427$ 4,054,147$ Expenditure Projections - All Sources Revenue FY 21-22 FY 20-21 FY 20-21 Center Proposed Budget Year End Approved Budget Conference Center Operations 2,056,158$ 1,765,135$ 2,430,827$ Debt Service -$ -$ -$ Property Leases/Taxes 517,800$ 522,853$ 512,800$ Total 2,573,958$ 2,287,989$ 2,943,627$ Income Projections - All Sources Revenue FY 21-22 FY 20-21 FY 20-21 Center Proposed Budget Year End Approved Budget Gross Operating Profit 666,516$ (676,770)$ 278,841$ Depreciation 586,537$ 598,636$ 606,583$ Net Income 79,979$ (1,275,407)$ (327,742)$ Unrestricted Fund Balance Ending Unrestricted Fund Balance as of 6/30/2020 3,837,299$ (1,000,000)$ FY20-21 Interest Income 19,162$ Projected Ending Unrestricted Fund Balance as of 6/30/2021 2,856,461$ (220,000)$ FY21-22 Interest Income 12,000$ Projected Ending Unrestricted Fund Balance as of 6/30/2022 2,636,461$ FY20-21 Deposit / (Withdrawal) FY21-22 Deposit / (Withdrawal) South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Expenditure FY 21-22 FY 20-21 FY 20-21 Proposed Budget Year End Approved Budget Administrative & General Salaries & Benefits 1,176,711 1,251,752 1,487,300 General Insurance 44,160 43,485 44,160 Bank Charges / Credit Card Fees 40,480 10,617 29,600 Property/Taxes/Leases 517,800 522,853 512,800 Debt Services - - - Office Expenses 15,838 8,506 14,470 Other Administrative & General 15,750 4,953 12,700 Sub-Total: 1,810,739 1,842,166 2,101,030 OPS/Maintenance Services & Supplies Custodial Services 34,100 5,018 84,900 Event Labor 78,200 49,159 87,520 Landscaping 5,600 436 2,100 Security Labor 49,200 - 48,000 Safety & Security 18,109 9,679 21,517 HVAC Services 18,244 7,505 17,844 Kitchen Services 13,250 4,258 15,258 Maintenance Services & Equipment 23,460 6,056 20,539 IT & Communications 173,790 137,683 173,452 Utilities 118,550 74,181 111,100 Client Services Expenses 12,190 4,948 14,260 Other Operation 1,000 1,120 400 Sub-Total: 545,693 300,043 596,890 Sales & Marketing Services Marketing 103,020 91,630 112,930 Client Entertainment 6,100 - 14,900 Client Gifts 2,665 - 1,665 Tradeshows 20,200 - 1,000 Industry Event Registration 1,000 - 1,000 Dues/Memberships 4,234 4,234 3,829 Group Incentive Rentals 5,000 - 5,000 Travel Expenses 13,300 - 11,325 Other Sales & Marketing 8,400 788 200 Sub-Total:163,919 96,652 151,849 Professional Services Legal 24,000 19,128 25,000 Staff Training & Education - 500 500 Audit Service 19,600 19,500 19,600 City Finance Service 10,008 10,000 10,008 Other Professional Services - - 38,750 Sub-Total:53,608 49,128 93,858 Depreciation & Others Depreciation 586,537 598,636 606,583 Other Interest and Trustee Admin Fees Sub-Total: 586,537 598,636 606,583 TOTAL 3,160,495 2,886,625 3,550,210 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget Income 41100 Room Rental Income 770,000 636,000 475%134,000 53,500 7%716,500 41200 Event Services Income - - 0%- - 0%- 41201 Event Services Equipment Rental 92,500 30,682 50%61,818 (6,500) -7%99,000 41202 Event Services Labor Fee - - 0%- - 0%- 41203 Event Services Security 2,860 (1,910) -40%4,770 2,145 300%715 41204 Event Services Insurance 2,160 670 45%1,490 2,010 1340%150 41205 Event Services Other - - 0%- - 0%- Total 41200 Event Services Income 97,520 29,442 43%68,078 (2,345) -2%99,865 41300 Audio Visual Income - - 0%- - 0%- 41301 Audio Visual Equipment Rental 144,000 127,830 791%16,170 (33,174) -19%177,174 41302 Audio Visual Service Charge 31,680 27,531 664%4,149 (7,298) -19%38,978 41303 Audio Visual Labor - (2,400) -100%2,400 - 0%- 41304 Audio Visual Merchandise - - 0%- - 0%- Total 41300 Audio Visual Income 175,680 152,961 673%22,719 (40,472) -19%216,152 41400 Food & Beverage Income - - 0%- - 0%- 41401 Food & Beverage Charge 560,000 548,911 4950%11,089 (245,000) -30%805,000 41402 Food & Beverage Service Charge 123,200 120,760 4950%2,440 (53,900) -30%177,100 41403 Food & Beverage Labor Fee - (3,600) -100%3,600 - 0%- 41404 Food & Beverage Cash Bar - (17,128) -100%17,128 - 0%- Total 41400 Food & Beverage Income 683,200 683,200 0%- (298,900) -30%982,100 41500 Other Income - - 0%- - 0%- 41501 Finance Charge - - 0%- - 0%- 41502 Cancellation - - 0%- Total 41500 Other Income - - 0%- - 0%- Total Income 1,726,400 1,484,475 614%241,925 (288,217) -14%2,014,617 FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast Cost of Goods Sold 42000 Cost of Goods Sold 42100 COGS Room Rental 42200 COGS Event Services - - 0%- - 0%- 42201 COGS Event Services Equipment Rental 2,000 (9,769) -83%11,769 1,010 102%990 42202 COGS Event Services Labor Fee - - 0%- - 0%- 42203 COGS Event Services Security 2,459 (577) -19%3,036 1,744 244%715 42204 COGS Event Services Insurance 1,752 727 71%1,025 1,629 1324%123 42205 COGS Event Services Other - - 0%- - 0%- Total 42200 COGS Event Services 6,211 (9,619) -61%15,830 4,383 240%1,828 42300 COGS Audio Visual - - 0%- - 0%- 42301 COGS Audio Visual Equipment Rental 86,400 76,698 791%9,702 (19,904) -19%106,304 42302 COGS Audio Visual Service Charge 23,760 20,648 664%3,112 (5,474) -19%29,234 42303 COGS Audio Visual Labor - (2,400) -100%2,400 - 0%- 42304 COGS Audio Visual Merchandise - - 0%- - 0%- Total 42300 COGS Audio Visual 110,160 94,946 624%15,214 (25,378) -19%135,538 42400 COGS Food & Beverage - - 0%- - 0%- 42401 COGS Food & Beverage Charge 390,601 382,866 4950%7,735 (170,887) -30%561,488 42402 COGS Food & Beverage Service Charge 98,560 96,730 5287%1,830 (34,265) -26%132,825 42403 COGS Food & Beverage Labor Fee - (3,600) -100%3,600 - 0%- 42404 COGS Food & Beverage Cash Bar - - 0%- - 0%- Total 42400 COGS Food & Beverage 489,161 475,996 3616%13,165 (205,152) -30%694,313 42500 COGS Other Income - - 0%- - 0%- Total Cost of Goods Sold 605,532 561,324 1270%44,208 (226,147) -27%831,679 Gross Profit 1,120,868 923,151 467%197,717 (62,070) -5%1,182,938 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast Expenses 60000 Operating Expenses 65000 Administrative & General Expenses 65100 Salary & Benefit - - 0%- - 0%- 65101 Salaries 799,652 (117) 0%799,769 (188,188) -19%987,840 65102 Vacation Pay 40,474 800 2%39,675 (11,966) -23%52,440 65103 PTO Pay 6,188 1 0%6,187 (1,412) -19%7,600 65104 Sick Pay 18,453 (872) -5%19,325 (5,547) -23%24,000 65105 Payroll Taxes 63,657 (673) -1%64,330 (11,943) -16%75,600 65106 Other Leave - - 0%- - 0%- 65107 Health Benefit 130,541 (72,524) -36%203,065 (72,619) -36%203,160 65108 Retirement Benefit 67,970 (4,946) -7%72,916 (16,030) -19%84,000 65109 Unemployment Insurance - (2,700) -100%2,700 - 0%- 65110 Workers Comp. Insurance 9,260 211 2%9,049 (2,500) -21%11,760 65111 WI & LTD Benefits 10,200 (1,114) -10%11,314 (1,440) -12%11,640 65112 Retiree's Health Benefits 24,002 7,642 47%16,360 3,002 14%21,000 65113 Other Benefits 2,613 (1,274) -33%3,886 (1,947) -43%4,560 65114 Payroll Services 3,700 525 17%3,175 - 0%3,700 65115 Recruitment - - 0%- - 0%- Total 65100 Salary & Benefit 1,176,711 (75,041) -6%1,251,752 (310,589) -21%1,487,300 65200 General Insurance 65201 Property Insurance 18,840 569 3%18,271 - 0%18,840 65202 Liability Insurance 25,320 106 0%25,214 - 0%25,320 65203 Other Insurance - - 0%- - 0%- Total 65200 General Insurance 44,160 675 2%43,485 - 0%44,160 65300 Bank Charges 65301 Bank Fee 480 (196) -29%676 (120) -20%600 65302 Credit Card Fee 40,000 30,060 302%9,940 11,000 38%29,000 Total 65300 Bank Charges 40,480 29,863 281%10,617 10,880 37%29,600 65400 Property/ Taxes/ Lease 65401 Property Lease 420,000 - 0%420,000 - 0%420,000 65402 Parking Lot Lease 52,800 (1,000) -2%53,800 - 0%52,800 65403 Property Tax 40,000 (3,432) -8%43,432 8,000 25%32,000 65404 Possessory Tax 5,000 (621) -11%5,621 (3,000) -38%8,000 Total 65400 Property/ Taxes/ Lease 517,800 (5,053) -1%522,853 5,000 1%512,800 65500 Debt Service 65501 Debt Service Payment - - 0%- - 0%- 65502 Debt Service Offset - - 0%- - 0%- 65503 Bad Debt - - 0%- - 0%- Total 65500 Debt Service - - 0%- - 0%- South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast 65600 Office Expenses 65601 Equipment Purchase 1,000 1,000 0%- 200 25%800 65602 Furniture Purchase 1,000 1,000 0%- 400 67%600 65603 Computers & Electronics 1,000 (52) -5%1,052 (800) -44%1,800 65604 Office Supplies 2,400 1,772 282%628 200 9%2,200 65605 Other Office Expenses 400 (139) -26%539 400 0%- 65606 Printing & Stationary 800 800 0%- 150 23%650 65610 Copier 65611 Copier Lease 6,240 276 5%5,964 720 13%5,520 65612 Copier Usage 600 600 0%- 220 58%380 Total 65610 Copier 6,840 876 15%5,964 940 16%5,900 65620 Postage & Shipping 65621 Postage Machine 360 37 12%323 - 0%360 65622 Postage Usage & Supplies 450 450 0%- (390) -46%840 65623 UPS 1,488 1,488 0%- 248 20%1,240 65624 FedEx 100 100 0%- 20 25%80 Total 65620 Postage & Shipping 2,398 2,075 643%323 (122) -5%2,520 Total 65600 Office Expenses 15,838 7,332 86%8,506 1,368 9%14,470 65670 Donation - - 0%- - 0%- 65810 Travel Expense - Admin 65811 Airfare - Admin - - 0%- - 0%- 65812 Lodging - Admin - - 0%- - 0%- 65813 Meals - Admin - - 0%- - 0%- 65814 Transportation - Admin - - 0%- - 0%- 65815 Other Travel Expenses - Admin - - 0%- - 0%- Total 65810 Travel Expense - Admin - - 0%- - 0%- 65820 Employee Relation - Admin 1,700 1,180 227%520 1,000 143%700 65910 Public Relations 65911 Authority Board 8,650 6,550 312%2,100 - 0%8,650 65912 Community - Admin 3,000 3,000 0%- 700 30%2,300 65913 Meeting 2,400 67 3%2,333 1,350 129%1,050 Total 65910 Public Relations 14,050 9,617 217%4,433 2,050 17%12,000 Total 65000 Administrative & General Expenses 1,810,739 (31,427) -2%1,842,166 (290,291) -14%2,101,030 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast 66000 Operation & Maintenance Expenses 66100 Contract Labor & Service 66110 Custodial Expenses 66111 Regular Custodial Hours 25,000 25,000 0%- (37,600) -60%62,600 66112 Other Custodial Services - (2,218) -100%2,218 (4,500) -100%4,500 66113 Custodial Supplies 9,100 6,300 225%2,800 (8,100) -47%17,200 66114 Custodial Equipment - - 0%- (600) -100%600 Total 66110 Custodial Expenses 34,100 29,082 580%5,018 (50,800) -60%84,900 66120 Event Labor 66121 Setup/Teardown Service 29,000 27,361 1670%1,639 (11,000) -28%40,000 66122 Other Event Labor 49,200 1,680 4%47,520 1,680 4%47,520 Total 66120 Event Labor 78,200 29,041 59%49,159 (9,320) -11%87,520 66130 Landscaping Expenses 66131 Landscaping Exterior Service 2,400 2,400 0%- 2,400 0%- 66132 Landscaping Interior Service 2,400 2,400 0%- 2,100 700%300 66133 Landscaping Tools & Supplies 800 364 83%436 (1,000) -56%1,800 Total 66130 Landscaping Expenses 5,600 5,164 1184%436 3,500 167%2,100 66140 Security Labor 66141 Security Regular Hours 48,000 48,000 0%- - 0%48,000 66142 Security for In-House Events 1,200 1,200 0%- 1,200 0%- 66143 Police for In-House Events - - 0%- - 0%- Total 66140 Security Labor 49,200 49,200 0%- 1,200 3%48,000 66210 Safety & Security 66211 Alarm Monitoring 1,944 - 0%1,944 (108) -5%2,052 66212 Fire System Test & Inspection 4,140 2,750 198%1,390 - 0%4,140 66213 SSFFD Inspection 800 16 2%784 - 0%800 66214 First Aid Kit PM Service 1,125 1,125 0%- - 0%1,125 66216 Emergency Training 1,500 1,500 0%- 1,500 0%- 66217 Other Safety Service 600 600 0%- 600 0%- 66218 Other Safety Eqt. & Supplies 8,000 2,439 44%5,561 (5,400) -40%13,400 Total 66210 Safety & Security 18,109 8,430 87%9,679 (3,408) -16%21,517 Total 66100 Contract Labor & Service 185,209 120,917 188%64,292 (58,828) -24%244,037 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast 66220 HVAC 66221 HVAC PM Service 9,204 6,004 188%3,200 - 0%9,204 66222 HVAC Repair Service 3,600 3,162 722%438 - 0%3,600 66223 HVAC Filters 5,040 1,173 30%3,867 - 0%5,040 66224 HVAC Other Supplies 400 400 0%- 400 0%- Total 66220 HVAC 18,244 10,739 143%7,505 400 2%17,844 66230 Kitchen 66231 Kitchen PM Service 1,400 1,050 300%350 (680) -33%2,080 66232 Kitchen Eqt. Service 700 700 0%- (700) -50%1,400 66233 Kitchen Refrigeration PM 3,000 2,300 329%700 200 7%2,800 66234 Kitchen Refrigeration Service 1,500 (64) -4%1,564 (1,128) -43%2,628 66235 Kitchen Grease Trap 2,000 1,100 122%900 200 11%1,800 66236 Kitchen Hydro-Jet 3,600 3,600 0%- 100 3%3,500 66237 Other Kitchen Expenses 1,050 305 41%745 - 0%1,050 Total 66230 Kitchen 13,250 8,992 211%4,258 (2,008) -13%15,258 66300 Maintenance Services & Equipments 66301 Airwall Maintenance 3,000 3,000 0%- 1,000 50%2,000 66302 Pest Control 5,760 5,760 0%- 2,835 97%2,925 66303 General Electrical 2,000 (735) -27%2,735 400 25%1,600 66304 General Plumbing 1,400 1,181 540%219 (300) -18%1,700 66305 Painting & Wall Repair 1,000 1,000 0%- - 0%1,000 66306 Carpet & Flooring 600 600 0%- 150 33%450 66307 Asphalt and Masonry 500 500 0%- (100) -17%600 66308 General Carpentry 600 600 0%- 350 140%250 66309 Welding & Sheet Metal 1,000 1,000 0%- (200) -17%1,200 66311 E-Waste Disposal 800 788 6567%12 278 53%522 66312 Other Interior Service 800 673 527%128 (200) -20%1,000 66313 Other Exterior Service 800 800 0%- (392) -33%1,192 66314 Decorations 500 500 0%- 100 25%400 66315 Parking & Towing 400 400 0%- (200) -33%600 66316 Keys & Locks 600 600 0%- - 0%600 66317 Furniture & Fixtures 600 502 510%98 - 0%600 66318 Other Equipments 600 133 28%467 - 0%600 66321 Lighting & Batteries 1,500 (897) -37%2,397 (900) -38%2,400 66322 Tools 600 600 0%- - 0%600 66323 Workwear 400 400 0%- 100 33%300 Total 66300 Maintenance Services & Equipments 23,460 17,404 287%6,056 2,921 14%20,539 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast 66400 IT & Communications 66401 IP Phone System Management 6,840 125 2%6,715 288 4%6,552 66402 Wireless Cell Phones 10,200 342 3%9,858 (960) -9%11,160 66405 Fiber Optic Line 1 31,680 1,339 4%30,341 (2,400) -7%34,080 66406 Fiber Optic Line 2 31,680 1,339 4%30,341 (2,400) -7%34,080 66407 Other Communications 6,600 1,205 22%5,395 (1,880) -22%8,480 66408 WiLine Fiber Optic 32,000 31,000 3100%1,000 5,900 23%26,100 66409 IT Services 37,440 - 0%37,440 - 0%37,440 66411 Software/Systems Management 17,350 505 3%16,845 1,790 12%15,560 Total 66400 IT & Communications 173,790 36,107 26%137,683 338 0%173,452 66500 Utilities 66501 PG&E Electricity 72,600 30,759 74%41,841 (1,900) -3%74,500 66502 PG&E Gas 10,950 5,915 117%5,035 1,950 22%9,000 66503 CalWater 35,000 7,695 28%27,305 7,400 27%27,600 66504 Other Utilities - - 0%- - 0%- Total 66500 Utilities 118,550 44,369 60%74,181 7,450 7%111,100 66700 Client Services Expenses 66701 Transportation Service 5,040 835 20%4,205 (720) -13%5,760 66702 Linen 7,150 6,408 863%742 1,950 38%5,200 66703 Guest Water Service - - 0%- (1,800) -100%1,800 66704 Pens/Pads/Candy - - 0%- (1,500) -100%1,500 66705 Other Clients Services - - 0%- - 0%- Total 66700 Client Services Expenses 12,190 7,242 146%4,948 (2,070) -15%14,260 66810 Travel Expense - OPS 66811 Airfare - OPS - - 0%- - 0%- 66812 Lodging - OPS - - 0%- - 0%- 66813 Meals - OPS - - 0%- - 0%- 66814 Transportation - OPS - - 0%- - 0%- 66815 Other Travel Expenses - OPS - - 0%- - 0%- Total 66810 Travel Expense - OPS - - 0%- - 0%- 66820 Employee Relations - OPS 1,000 (120) -11%1,120 600 150%400 Total 66000 Operation & Maintenance Expenses 545,693 245,650 82%300,043 (51,197) -9%596,890 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast 67000 Sales & Marketing Expenses 67110 Marketing 67111 Creative/Brochure Production - - 0%- - 0%- 67112 Website 32,500 1,275 4%31,225 1,300 4%31,200 67113 Media Planning/Buying 60,260 4,694 8%55,566 (11,210) -16%71,470 67114 Printing 300 300 0%- - 0%300 67115 Other Marketing 9,960 5,120 106%4,840 - 0%9,960 Total 67110 Marketing 103,020 11,390 12%91,630 (9,910) -9%112,930 67310 Client Entertainment 6,100 6,100 0%- (8,800) -59%14,900 67320 Client Gifts 2,665 2,665 0%- 1,000 60%1,665 67410 Tradeshows - - 0%- - 0%- 67411 Booth Rental & Registration 15,800 15,800 0%- 15,800 0%- 67412 Shipping 1,000 1,000 0%- 1,000 0%- 67413 Equipment 3,400 3,400 0%- 2,400 240%1,000 67414 Sales Decorations - - 0%- - 0%- Total 67410 Tradeshows 20,200 20,200 0%- 19,200 1920%1,000 67510 Industry Event Registration 1,000 1,000 0%- - 0%1,000 67610 Dues & Membership 4,234 - 0%4,234 405 11%3,829 67620 Group Rental Incentive - - 0%- - 0%- 67621 Room Rental/Equip - - 0%- - 0%- 67622 Other Group Rental Incentive 5,000 5,000 0%- - 0%5,000 Total 67620 Group Rental Incentive 5,000 5,000 0%- - 0%5,000 67810 Travel Expense - Sales - - 0%- - 0%- 67811 Airfare - Sales 1,200 1,200 0%- (1,350) -53%2,550 67812 Lodging - Sales 5,750 5,750 0%- 400 7%5,350 67813 Meals - Sales 1,600 1,600 0%- - 0%1,600 67814 Transportation - Sales 3,750 3,750 0%- 2,550 213%1,200 67815 Other Travel Expenses - Sales 1,000 1,000 0%- 375 60%625 Total 67810 Travel Expense - Sales 13,300 13,300 0%- 1,975 17%11,325 67820 Employee Relations - Sales 1,000 212 27%788 800 400%200 67912 Community - Sales 7,400 7,400 0%- 7,400 0%- Total 67000 Sales & Marketing Expenses 163,919 67,267 70%96,652 12,070 8%151,849 Total 60000 Operating Expenses 2,520,350 281,489 13%2,238,861 (329,419) -12%2,849,769 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Year-Over-Year Details FY21-22 FY20-21 FY20-21 Budget $ Change % Change Forecast $ Change % Change Budget FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast Other Expenses 68100 Professional Services 68110 Legal 24,000 4,873 25%19,128 (1,000) -4%25,000 68120 Staff Training & Education - (500) -100%500 (500) -100%500 68130 Marketing/Other - - 0%- - 0%- 68140 Audit Services 19,600 100 1%19,500 - 0%19,600 68150 City Finance Services 10,008 8 0%10,000 - 0%10,008 68180 Other Professional Services - - 0%- (38,750) -100%38,750 Expansion Study (deleted)- - 0%- - 0%- Total 68100 Professional Services 53,608 4,480 9%49,128 (40,250) -43%93,858 Total Expenses 2,573,958 285,970 12%2,287,989 (369,669) -13%2,943,627 86000 Depreciation Expenses 86001 Depr - Building 305,287 0 0%305,287 (5) 0%305,292 86010 Depr - Building Improvement 133,336 (13,260) -9%146,596 (13,268) -9%146,604 86015 Depr - Furniture & Fixtures 48,609 (2,397) -5%51,006 (3,879) -7%52,488 86020 Depr - Food Service Equipment 11,359 (1,323) -10%12,682 (1,325) -10%12,684 86025 Depr - Kitchen Table/ Flatware 5,326 (0) 0%5,326 (2) 0%5,328 86030 Depr - Office Equipment 1,229 (1,817) -60%3,045 (1,819) -60%3,048 86035 Depr - PC/ Tablet/ Mobile 4,645 - 0%4,645 (11) 0%4,656 86040 Depr - Telecommunication 61,006 8,920 17%52,086 3,136 5%57,870 86045 Depr - Maintenance Equipment 4,381 - 0%4,381 (11) 0%4,392 86050 Depr - Machinery & Vehicles 1,669 - 0%1,669 (11) -1%1,680 86055 Depr - Improvement of Site 9,689 (2,224) -19%11,913 (2,852) -23%12,541 Total 86000 Depreciation Expenses 586,537 (12,099) -2%598,636 (20,046) -3%606,583 Net Ordinary Income (2,039,627) 649,281 -24%(2,688,908) 327,645 -14%(2,367,272) Other Income 81000 Other Non-Operating Income - - 0%- - 0%- 81110 Conference Center Tax 2,103,506 712,506 51%1,391,000 127,376 6%1,976,130 81120 Interest Revenue - - 0%- - 0%- 81121 Interest from Bank Accounts - - 0%- - 0%- 81122 Interest from LAIF 12,000 (7,162) -37%19,162 (48,000) -80%60,000 81123 Interest from Trustee Accounts - - 0%- - 0%- 81130 Credit Card Discount & Rebate 4,100 761 23%3,339 700 21%3,400 Total Other Income 2,119,606 706,105 50%1,413,502 80,076 4%2,039,530 Net Income 79,979 1,355,386 -106%(1,275,407) 407,721 -124%(327,742) Net Income without Depreciation 666,516 1,343,286 -108%(676,770) 387,675 -128%278,841 South San Francisco Conference Center Fiscal Year 2021-2022 Proposed Budget Fiscal Year 2021-2022 Proposed Capital Improvement Budget FY 2021-2022 Project #Project Name Year GL Project Status Date Start Date Completed Budget $$Actual Cost Over Under 2122-01 Replace and Purchase New PTZ Cameras 5 15055 - Improvement of Site Q3 TBD $6,000.00 -$ -$ -$ 2122-02 New Directional Signs/Monitors/Accessories 5 15040 - Telecommunications Q3 TBD $15,000.00 -$ -$ -$ 2122-03 New Electronic Flat Long Monitors Lobby Areas 5 15040 - Telecommunications Q3 TBD $15,000.00 -$ -$ -$ 2122-04 Replace and Install Booster Water Heater for Dishwasher 10 15020 - Food Service Equipment Q2 TBD $7,500.00 -$ -$ -$ 2122-05 Replace Evaporator Fans in the Cooler/Freezer 10 15020 - Food Service Equipment Q2 TBD $8,500.00 -$ -$ -$ Subtotal $52,000.00 -$ -$ -$