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Home My WebLink About2021-03-08 e-packet@1:00Monday, March 8, 2021 1:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA TELECONFERENCE MEETING Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda March 8, 2021Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda TELECONFERENCE MEETING NOTICE THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-29-20 AND N-63-20 ALLOWING FOR DEVIATION OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL GOVERNMENTAL FUNCTION. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmembers Nicolas and Coleman and essential City staff will participate via Teleconference. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY: Via Zoom: Join at: https://ssf-net.zoom.us/j/88338942023 (Enter your email and name) Join by Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 346 248 7799 or +1 669 900 6833 or 833 548 0276 (Toll Free) Webinar ID: 883 3894 2023 Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom meeting follow the instructions listed under Remote Public Comments. Page 2 City of South San Francisco Printed on 4/21/2021 March 8, 2021Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda Call To Order. Roll Call. Agenda Review. Remote Public Comments - comments are limited to items on the Special Meeting Agenda. Speakers are allowed to speak on items on the agenda for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced subject to the Mayor ’s discretion to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Comments that are not in compliance with the City Council's rules of decorum may be summarized for the record if they are in writing or muted if they are made live. Members of the public are encouraged to submit public comments in writing in advance of the meeting via GoogleDocs by 11:00 a.m. on the meeting date. Comments received by the deadline will be forwarded to the committee members and read into the record by the City Clerk. Comments received after 11:00 a.m. will not be read during the meeting but will be entered into the record for the meeting. Approximately 300 words total can be read in three minutes. Link to GoogleDoc public comments can be found here: https://forms.gle/EbgL9mPFh3DRspTG6 Members of the public who wish to provide comment during the meeting may do so by using the “Raise Hand” feature: • To raise your hand on a PC or Mac desktop/laptop, click the button labeled "Raise Hand” at the bottom of the window on the right side of the screen. Lower your hand by clicking the same button, now labeled “Lower Hand.” • To raise your hand on a mobile device, tap “Raise Hand” at the bottom left corner of the screen. The hand icon will turn blue, and the text below it will switch to say "Lower Hand" while your hand is raised. To lower your hand, click on “Lower Hand.” • To raise your hand when participating by telephone, press *9. Once your hand is raised, please wait to be acknowledged by the City Clerk, or designee, who will call on speakers. When called upon, speakers will be unmuted. After the allotted time, speakers will be placed on mute. No more than three minutes will be allocated to read each email comment, and oral comments will also be limited to no more than three minutes. State law prevents the Committee from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Page 3 City of South San Francisco Printed on 4/21/2021 March 8, 2021Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meeting of December 17, 2020.1. Report regarding a study session to review renewal applications for Community Development Block Grant (CDBG) funding and to provide direction for the CDBG Fiscal Year 2021-22 budget. (Kris Romasanta, Community Development Coordinator) 2. Adjournment. Page 4 City of South San Francisco Printed on 4/21/2021 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:21-186 Agenda Date:3/8/2021 Version:1 Item #:1. Motion to approve the Minutes for the meeting of December 17, 2020. City of South San Francisco Printed on 3/5/2021Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:21-137 Agenda Date:3/8/2021 Version:1 Item #:2. Report regarding a study session to review renewal applications for Community Development Block Grant (CDBG)funding and to provide direction for the CDBG Fiscal Year 2021-22 budget.(Kris Romasanta, Community Development Coordinator) RECOMMENDATION Staff recommends that the Community Development Block Grant (CDBG)Standing Committee of the City Council review the grant renewal applications received by the City and provide direction for the City’s Fiscal Year 2021-2022 (FY 21-22) CDBG budget. BACKGROUND/DISCUSSION Every other year,the City solicits applications from public service organizations that serve lower income South San Francisco residents.If funded in the first year of the two-year grant cycle,the organization is invited to submit a renewal application.Beginning in FY 20-21 the City began funding a small number of these grantees from the City’s Housing Trust Fund (Fund 205).This allowed grantees that cannot meet the stringent documentation requirements of the U.S.Department of Housing and Urban Development (HUD)to access City funding to support housing programs and projects in South San Francisco.Those grantees that remain funded by CDBG offer a wider range of services beyond housing and are able to meet HUD’s requirements.The two funding sources (CDBG and Fund 205) will continue to share an application, evaluation, and budget process. The purpose of this study session is to receive feedback from the CDBG Standing Committee of the City Council (Subcommittee)regarding the renewal applications for public service grants included in the FY 21-22 Annual Action Plan (Action Plan)budget funded by CDBG and the City’s Housing Trust Fund (Fund 205).The Standing Committee’s input and comments at this study session will inform the drafting of the CDBG Action Plan. Following this study session,two public hearings will be held by the City Council in order to comply with HUD guidelines.On March 24,2021,Council will hold a public hearing to assess the needs of the community and hear presentations from various organizations seeking funding from the CDBG program.Following that meeting,the draft Action Plan will be made available for public comment beginning on March 29,2021.City Council will hold a second public hearing on April 28,2021 to receive public comment on the draft Action Plan and consider it for approval.The final adopted FY 21-22 Action Plan must be submitted to HUD by May 15, 2021. CDBG Funding The City’s entitlement allocation for FY 21-22 is $500,685.Staff estimates $15,000 in program income,with an estimated total budget of $515,685.This budget may be spent in four areas:Administration Expenses,Public Services (grantees),Minor Home Repair Programs,and City Sponsored Programs (including capital and public improvements). In addition to CDBG funding,the City receives HOME funds from the County of San Mateo HOMECity of South San Francisco Printed on 3/5/2021Page 1 of 4 powered by Legistar™ File #:21-137 Agenda Date:3/8/2021 Version:1 Item #:2. In addition to CDBG funding,the City receives HOME funds from the County of San Mateo HOME consortium.Federal CDBG regulations require that the City use HOME funding to affirmatively further fair housing activities.The City has not yet received notification from HUD or the County regarding the HOME entitlement amount, but staff estimates the FY 21-22 allocation will be approximately $16,000. City’s Housing Trust Fund As briefly discussed above,last year the City expanded its grantee portfolio outside of the CDBG program by adding two more housing-related grantees under the City’s Housing Trust Fund.In 2019,the City moved two of its CDBG funded organizations,HIP Housing and Legal Aid of San Mateo County,to the Trust Fund to address concerns about client income verification that were raised by the City’s HUD representative.This shift also reduced the number of CDBG grantees,increasing public service funding amounts for remaining grantees and expanding their impact for low-income residents in South San Francisco. By funding grantees through the City’s Housing Trust Fund -Fund 205 -the City can continue to offer affordable housing assistance to its residents in multiple ways beyond the scope of the CDBG program. Renewal Applications and Budget Recommendations For the purposes of this study session,staff prepared two attachments:Attachment 1 is the estimated budget for CDBG FY 21-22 and Attachment 2 is a summary of the renewal application requests.Attachment 2 provides an overview with staff recommendations for the Subcommittee’s consideration. The budget outlined in Attachment 1 is divided into three sections:A.)Funds Available,B.)Spending Limits for CDBG Funds,and C.)Non-restricted CDBG Funds.Section A includes the potential entitlement,rollover, and program income;staff anticipates a final budget of $475,000.Section B (lines 5 through 10)are categories that have spending limits.Public Services are capped at 15%of the budget,while CDBG administration is limited to 20%of the budget.Note that these are HUD regulated formulas and cannot be amended.Section C addresses categories that do not have spending limits and those are City-Sponsored Activities,capital improvements, economic development, and minor home repair programs. Renewal Applications for Public Services and Minor Home Repairs Attachment 2 lists the FY 21-22 grant requests,the amount each organization received in FY 20-21,and grantees’ year-to-date performance Staff recommends renewing all of the grantees,except for IEP Collaborative,at their respective requested amounts.New to CDBG,IEP Collaborative was unable to set up the model originally presented in their proposal due to the pandemic.IEP Collaborative has withdrawn their application due to the inability to serve clients one-on-one. Lines 16 through 19 are grantees who applied for renewal under the City Housing Fund grants.There are no changes in funding amount recommendations. The grantees providing Minor Home Repair services (Attachment 2,lines 9 through 12)have requested the same amounts that they were awarded in FY 20-21 for this upcoming financial year.Staff have provided the Subcommittee with the goals that the grantees set at the outset,as well as the actual number of individuals served halfway through the FY 20-21 year.The funding awarded to these grantees for the upcoming fiscal year, City of South San Francisco Printed on 3/5/2021Page 2 of 4 powered by Legistar™ File #:21-137 Agenda Date:3/8/2021 Version:1 Item #:2. is subject to the Subcommittee’s review and approval. City-Sponsored Activities City Sponsored Housing Activities (Attachment 1,line items 11-13)assist low-income homeowners that are in need of major repairs,require code violations correction,or require emergency home repairs.In recent years, staff has seen a decline in the use of the emergency home repairs fund.Staff recommends reducing the funding amount for emergency home repairs. Housing Rehabilitation Revolving Loan Fund Program The City has not received any applications for the Housing Rehabilitation Revolving Loan Fund Program in FY 20-21.This program provides low-income homeowners with the financing of major home repairs by providing low interest loans.The City has a long-term goal to address the funding source of this program so that it can be more efficiently administered in light of HUD’s timely spending requirements.The loans can take up to several months to complete,and it is difficult to predict how long each project will take,which can make meeting HUD’s timeliness checks difficult.Staff is looking into ways to streamline the loan process by working with other jurisdictions and partners. Public Improvements Typically,the remaining CDBG budget (not allocated to the grantees or housing related projects)is spent on public improvements projects.Prior projects include upgrading the play structures at Gardiner Park playground and the installation of the pedestrian beacon crossings on Grand Avenue.These projects are an ideal use of CDBG funding to augment the City’s Capital Improvements Program budget.In these instances the CDBG funding provides the gap financing for the projects. In FY 20-21 no public improvement projects were funded through the CDBG program.Since COVID-19 negatively impacted small businesses,the City used funds that typically go towards public improvements to provide small business loans.For FY 21-22,staff estimates that the City will have $149,938 in non-restricted CDBG funding.Eligible activities for this funding include:park improvements,expanding broadband access, or economic development. Staff recommends funding improvements to Irish Town Green,a park project that was originally recommended for funding in FY 20-21 prior to the pandemic.Outdoor space has been vital for families during the pandemic. By funding this project,the City would create a new active open space,which is desperately needed in the community. FISCAL IMPACT Holding this study session has no fiscal impact on the General Fund.Funding recommendations made by the Subcommittee,if approved by the City Council,will impact the CDBG budget and the City’s housing funds described above. RELATIONSHIP TO STRATEGIC PLAN The CDBG Program addresses the following Strategic Plan areas: ·Strategic Plan Priority #2 Quality of Life ·Initiative 2.3 - Promote a balanced mix of housing options in South San Francisco ·Priority Area 3 Financial Stability City of South San Francisco Printed on 3/5/2021Page 3 of 4 powered by Legistar™ File #:21-137 Agenda Date:3/8/2021 Version:1 Item #:2. ·Priority Area 6 Community Connections CONCLUSION Providing the Subcommittee’s feedback,staff will incorporate the funding allocation recommendations into the Action Plan for the public hearing on April 28, 2021. Staff recommends that the Community Development Block Grant (CDBG)Standing Committee of the City Council review the grant renewal applications received by the City and provide direction for the City’s Fiscal Year 2021-2022 (FY 21-22) CDBG budget. Attachments: 1.Attachment 1 - estimated budget for CDBG FY 21-22 2.Attachment 2 - summary of the renewal application requests City of South San Francisco Printed on 3/5/2021Page 4 of 4 powered by Legistar™ CDBG FY 21-22 FY 20-21 (Actual) 1 Entitlement Amount 500,685 493,498 2 Prior Years Uncommitted Funds (Estimated Rollover)- - 3 Program Income Estimate 15,000 18,379 4 Total 515,685 511,877 PUBLIC SERVICES Estimate Actual 5 15 % of FY 20-21 Entitlement 75,103 74,024.70 6 15% of Prior Year Program Income 2,757 16,575 7 Total Public Service Limit 77,860 90,600 CDBG ADMINISTRATION 8 20% of FY 20-21 Entitlement 100,137 98,699.60 9 20% of Estimated Current Year Program Income 3,000 3,676 10 Total Administration Limit 103,137 102,375 CITY SPONSORED ACTIVITIES 11 Housing Rehabilitation Program 45,000 45,000 12 Debris Box Vouchers 2,000 2,000 13 Emergency Home Repairs 30,000 50,000 14 Total City Sponsored Activities 77,000 97,000 CAPITAL IMPROVEMENTS/PUBLIC FACILITIES Estimate Actual 15 Capital Improvements Projects 149,938 140,000 16 ECONOMIC DEVELOPMENT - 250,000 17 MINOR HOME REPAIR PROGRAMS 107,750 107,750 18 Total Non-Restricted Funds 334,688 594,750 * $140k was programmed from program-income in January 2021 C. NON-RESTRICTED CDBG FUNDS Attachment 1 Community Development Block Grant Program A. FUNDS AVAILABLE B. SPENDING LIMITS FOR CDBG FUNDS Attachment 2 Community Development Block Grant and City Housing Fund Programs Organization Program FY 21-22 Amount Requested FY 21-22 Client Goal FY20-21 Amount Received Mid-Year % Served 1 CORA CORA Emergency Shelter Program 10,200$ 4 10,200$ 17% 2 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled 20,000$ 776 20,000$ 31% 3 Rape Trauma Services Center Sexual Assault Services 15,000$ 80 15,000$ 42% 4 Samaritan House Safe Harbor 16,000$ 92 16,000$ 71% 5 StarVista Transitional Housing 11,000$ 23 11,000$ 82% 6 Friends for Youth Mentoring for youth 5,000$ 20 5,000$ 55% 7 IEP Collaborative Advocacy training for low-income and youth with disabilities -$ 0 5,053$ 0% 8 CDBG Subtotal 77,200$ 995 82,253$ 9 CID Housing Accessibility Modification 10,000$ 7 10,000$ 60% 10 El Concilio of San Mateo County Peninsula Minor Home Repair 27,000$ 7 27,000$ 0% 11 Rebuilding Together Peninsula National Rebuilding Day 15,750$ 3 15,750$ 0% 12 Rebuilding Together Peninsula Safe at Home 55,000$ 12 55,000$ 50% 13 Subtotal 107,750$ 29 107,750$ 14 CDBG Total 184,950$ 1024 190,003$ 15 Project Sentinel Fair Housing 16,171$ 77 15%15% 16 HIP Housing Home Sharing Program 12,000$ 8 12,000$ 100% 17 Legal Aid Society of San Mateo County Homesavers 12,300$ 190 12,300$ 18% 18 Life Moves Shelter Operations CDBG 25,000$ 191 25,000$ New 19 United Way of the Bay Area 211 Referral Service 7,800$ 260 7,800$ New 20 Subtotal 57,100$ 649 57,100$ CITY HOUSING FUND GRANTS FY 21-22 Grant Allocation Requests CDBG PUBLIC SERVICE GRANTS CDBG MINOR HOME REPAIR PROGRAMS *Note that Rebuilding Together's National Rebuilding Day is a one day event held the last weekend in April. Therefore, Rebuilding Together doesn't report clients served until Quarter 4 HOME FUNDS: FAIR HOUSING ACTIVITIES