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HomeMy WebLinkAboutReso 150-2021 (21-609)City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 150-2021 File Number: 21-609 Enactment Number: RES 150-2021 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT FOR THE COMMERCIAL SPACE LOCATED AT 235 GRAND AVENUE IN SOUTH SAN FRANCISCO FOR THE PURPOSES OF PROVIDING OFFICE SPACE FOR CITY STAFF AND THE FELLOWS PROGRAM. WHEREAS, the City Council desires to enter into a short-term lease that will allow City staff and participants in the Fellows program to work under one roof in a location that is accessible to the City Manager's office; and WHEREAS, City staff has identified a 1,300 square foot space located at 235 Grand Avenue that would provide sufficient space to allow City staff and the Fellows to work effectively in a professional environment. The space is also large enough to provide additional conference and meeting space; and, WHEREAS, the City desires to occupy the unit by August 1, 2021; and, WHEREAS, the City has been negotiating a lease for the vacant space at 235 Grand Avenue and resolved significant terms with the property owner, which are reflected in the term sheet attached as Exhibit 1 and summarized in the staff report associated with this resolution; and WHEREAS, staff projects the first year of lease payments to be $38,400.00 including the base lease term, janitorial, utilities, and other monthly expenses; and, WHEREAS, staff and the property owner is currently finalizing the lease based on the terms outlined in Exhibit 1. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby authorizes the City Manager, or his designee, to execute the lease agreement that substantially conforms to the terms attached as Exhibit 1 to this resolution and described in the staff report associated with the resolution, and as a result of completed negotiations, to make any revisions, amendments, or modifications, deemed necessary to carry out the intent of this resolution which do not materially alter or increase the City's obligations thereunder, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that this resolution shall take effect immediately. City of South San Francisco Page 1 File Number. 21-609 Enactment Number. RES 150-2021 At a meeting of the City Council on 7/28/2021, a motion was made by Vice Mayor Nagales, seconded by Councilmember Flores, that this Resolution be approved. The motion passed. Yes: 5 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, Councilmember Coleman, and Councilmember Flores Attest by L4—,— Vosa Govea Acosta, City Clerk City of South San Francisco Page 2 Exhibit 1 235 Grand Avenue Proposed Lease Terms The proposed lease terms include: • Office Square feet, approximately 1,300 sq ft • Rent is to be $3,200 per month, gross lease • Tenant to pay for the prorated share of PG&E and water • Two years effective August 1, 2021 • Big Conference room is not included in the lease but the City staff can book it in advance to use it subject to owner’s discretion. The unit is currently used as an office space for Hisense staff and is in good shape. The City would not need to pay for any significant tenant improvements other than providing office furniture, computers, and other equipment and furnishings.