HomeMy WebLinkAboutMinutes 2021-06-09 @6:00*IASAV,,'� MINUTES
REGULAR MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, June 9, 2021
6:00 p.m.
Teleconference via Zoom
City Council conducted this meeting in accordance with
California Governor Newsom 's Executive Orders N-29-20 and
N-63-20 and COVID-19 pandemic protocols.
CALL TO ORDER Mayor Addiego called the meeting to order at 6:00 p.m.
ROLL CALL Present: Councilmembers Coleman, Flores and Nicolas,
Vice Mayor Nagales, and Mayor Addiego
AGENDA REVIEW
No changes
ANNOUNCEMENTS FROM STAFF
None
PRESENTATIONS
Item taken out of order
2. Proclamation celebrating June as Pride Month in California. (James Coleman,
Councilmember)
Councilmember Coleman read into the record a proclamation celebrating June as Pride Month in
California and presented to Parks and Recreation Commissioner Michael Aires. Commissioner
Aries accepted the proclamation on behalf of the LGBTQ Community in South San Francisco and
thanked the Council for the recognition.
1. Presentation by California State Senator Josh Becker.
California State Senator Josh Becker provided an update on current legislative activities and
accomplishments during his term in office. Vice Mayor Nagales inquired whether there were any
mechanisms in place to assist affordable housing projects in securing state funding and information
on the eviction moratorium. Senator Becker provided an overview of the state funding process and
stated it was a top priority. He stated he did not have an update on the eviction moratorium.
Councilmember Coleman inquired on surplus funds that the state would dedicate to universal
preschool. Senator Becker stated there would be a massive investment in early childhood
development and would provide an update when more information is known.
3. Presentation on the Redistricting Process
National Demographics Corporation (NDC)
National Demographics Corporation)
for South San Francisco by Kristen Parks of
(Rosa Govea Acosta, City Clerk; Kristen Parks,
City Clerk Govea Acosta introduced Kristen Parks from National Demographics Corporation. Ms.
Parks provided background information on the California Voting Rights Act and an overview of the
redistricting process for the City of South San Francisco. She stated that the statuary deadline to
adopt a map was April 17, 2022, and the first election with a new map would be held on November
8, 2022. Ms. Parks requested direction from Council on whether to form a commission and the type
of public mapping tools to be used.
Vice Mayor Nagales inquired whether a commission had been formed for the districting process and
whether it was required. Ms. Parks stated the past districting process did not have a commission and
it was not required to form a commission for the redistricting process.
The consensus of the Council was not to form a commission for the redistricting process and use of
the same mapping tools used for the districting process.
PUBLIC COMMENTS
Members of the public were encouraged to submit public comments in writing in advance of the
meeting via eComment by 4:00 p.m. on the day of the meeting.
Assistant City Clerk Avila read into the record one public comment from an anonymous resident
and the following individuals:
• Richard Garbarino
• Maude Iggstrom
COUNCIL COMMENTS/REQUESTS
Councilmember Flores thanked city staff and volunteers for their work at the vaccination clinics. He
encouraged the community to get vaccinated, especially the youth. He recognized the South San
Francisco Improving Public Places for winning two first -place ribbons at the San Mateo County
Fair.
Councilmember Nicolas thanked members of the Historic Old Town Homeowners and Renters
Association, Friends of Old Town, and city staff for a successful community meeting on Reimagine
SamTrans. She informed the community that last Friday's power outage resulted in Cal Water
issuing an advisory letter for some residents. However, the advisory letter did not contain a timeline
and other information needed for the residents. She ensured that the city would work with Cal Water
to provide more timely information to the community in the future.
Vice Mayor Nagales acknowledged the public comment from Maude Iggstrom and stated we would
be meeting with Caltrans to address the issues. He requested information on the Great Plates
program and the possibility of having a similar program at a local level. Vice Mayor requested that a
pop-up table be stationed at future events to inform the community about the County Rent Relief
program.
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MINUTES PAGE 2
Mayor Addiego thanked Councilmember Nicolas and Councilmember Coleman for joining him to
celebrate Memorial Day. He provided information on Senate Bill 9 and requested an update from
the City Manager. City Manager Futrell stated that Senate Bill 9 was in the State Assembly, and it
had to go through two committees. Mayor Addiego requested the meeting be adjourned in memory
of Paul Domeniconi.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of
specific item as follows. Items 5, 7, 12, and 14 were pulled for further discussion.
4. Motion to approve the Minutes for the meeting of April 20, 2021.
5. Report regarding Resolution No. 103-2021 approving Budget Amendment 22.001
appropriating $115,000 in the Information Technology Department budget in fiscal year
2021-2022 for consulting services with AGS Geospatial, LLC, and approving a two-year
contract (with two two-year options to extend) in an amount not to exceed $690,000 and
authorizing the City Manager to execute the agreement. (Tony Barrera, Director of
Information Technology)
6. Report regarding Resolution No. 104-2021 determining the continued existence of an
emergency and the need to continue emergency repairs in response to the Sign Hill Diamond
Fire. (Greg Mediati, Deputy Director of Parks and Recreation)
7. Report regarding Resolution No. 105-2021 authorizing the acceptance of $19,950 in grant
funding from the County of San Mateo to support COVID-19 outreach throughout South
San Francisco and approving Budget Amendment 22.005. (Adam Elsholz, Assistant Library
Director)
8. Report regarding Resolution No. 106-2021 authorizing acceptance of $5,000 grant from the
Max and Victoria Dreyfus Foundation, Inc., via the South San Francisco Public Library
Foundation, to support the purchase of 3D printers for Library Makerspace programming
and accepting Budget Amendment 21.054. (Adam Elsholz, Assistant Library Director)
9. Report regarding Resolution No. 107-2021 authorizing the acceptance of $3,750 in grant
funding from David and Lucile Packard Foundation to be used in implementing the Stay &
Play Program for Family, Friends and Neighbors (FFN) informal caregivers of young
children at South San Francisco Public Library and approving Budget Amendment 21.053.
(Adam Elsholz, Assistant Library Director)
10. Report regarding Resolution No. 108-2021 approving the renewal of a Consulting Services
Agreement with Townsend Public Affairs for grant writing services on various capital
improvements, development, and social service projects for a one-year term in an amount
not to exceed $60,000. (Christina Fernandez, Assistant to the City Manager)
11. Report regarding Resolution No. 109-2021 approving the acceptance of grant funds from the
California Department of Education's After School Education and Safety Program to be
granted over a three-year term in the amount of $247,695 per year for a total grant amount
of $743,085, and amending the Parks and Recreation Department and Library Department
Fiscal Year 2021-22, 2022-23 and 2023-24 Operating Budgets pursuant to budget
amendment #22.004. (Greg Mediati, Parks and Recreation Deputy Director)
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MINUTES PAGE 3
12. Report regarding Resolution No. 110-2021 authorizing the acceptance of $217,980 in grant
funding from the California Department of Housing and Community Development through
the Permanent Local Housing Allocation (PLHA) program, approving Budget Amendment
21.052, and approving Budget Amendment 21.055 for associated administrative costs.
(Deanna Talavera, Management Analyst II)
13. Report regarding adoption of Resolution No. 111-2021 authorizing the City Manager to
execute a Letter of Engagement with the law firm Squire Patton Boggs to extend an existing
contract for national advocacy and policy services, for a term through June 2022 and for an
amount not to exceed $150,000 (Christina Fernandez, Assistant to the City Manager)
14. Report regarding an adoption of Ordinance No. 1623-2021 amending Title 15 (Buildings
and Construction) of the South San Francisco Municipal Code to adopt certain modifications
and additions to the California Energy Code/Building Energy Efficiency Standards and the
California Green Building Standards Code which serve as Reach Codes to increase building
efficiency and increase requirements related to electric vehicle charging stations. (Alex
Greenwood, Director of Economic and Community Development)
Item No. 5: Councilmember Nicolas inquired whether there was a backup for Mr. Anderson.
Information Technology Director Barrera stated there was a backup in place should Mr. Anderson
not be available.
Item No. 7: Councilmember Flores inquired on the planned outreach to encourage youth
vaccinations. Assistant Library Director Elsholz stated they have been working with the County on
outreach and provided an update on their current partnerships.
Item No. 12: Vice Mayor Nagales inquired whether the funding would be sufficient till the end of
the year. Management Analyst Talavera stated that the need was evident and that the funding would
be sufficient till the end of the fiscal year.
Item No. 14: Councilmember Coleman provided some comments on the Ordinance and would like
to see a commercial component included in the code.
The following individual provided public comment:
Dashiell Leeds
Motion —Vice Mayor Nagales/Second – Councilmember Nicolas: To approve Consent Calendar
items 4 - 14, by roll call vote: AYES: Councilmembers Coleman, Flores, and Nicolas, Vice Mayor
Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
PUBLIC HEARING
15. Report regarding consideration of a Development Agreement, a Relocation Agreement, and
Sign Permit to allow the installation of an 80 -foot tall, double-faced, digital billboard on
property located at 345 Shaw Road, and determining that the 2015 IS/MND continues to
serve as the applicable environmental review document pursuant to CEQA. (Billy Gross,
Senior Planner)
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MINUTES PAGE 4
Public Hearing opened: 7:25 p.m.
Public Hearing closed: 7:51 p.m.
Senior Planner Gross provided background information on the existing digital billboards and the
proposed new digital billboard. Clear Channel Outdoor LLC (Clear Channel) applied to construct a
digital billboard on the property at 345 Shaw Road. This would be the third digital billboard
currently allowed by the Zoning Ordinance. The proposed digital billboard would consist of a new,
double-faced V-shaped outdoor advertising sign, with digital message center displays measuring 17
feet high and 59 feet wide, and with minimal frame around the signs. As such, the sign would be the
same size as the Clear Channel sign approved in 2015.
He stated that light sensors would be installed to measure ambient light levels and to adjust light
intensity to respond to any change in ambient light conditions. Lighting levels on the digital
billboard would not exceed 0.3 -foot candles over ambient levels, as measured using a foot candle
meter at a pre-set distance (350 feet for the proposed 17 -foot x 59 -foot face size). The brightness of
the LED display is subject to adjustment based on ambient conditions, so the display may be
brighter in the daytime than at night.
Clear Channel's application was originally scheduled to be heard by the City Council on February
12, 2020, but the applicant requested that additional time be provided before final action was taken.
The item was rescheduled, but subsequently the application was put on hold due to the COVID-19
pandemic.
Vice Mayor Nagales inquired on the advertisement content of the billboard. Mr. Qualls from Clear
Channel provided an overview of the process for billboard content.
Councilmember Flores inquired on the process for relocating the existing billboard. Senior Planner
stated the existing billboard would be removed prior to the new one becoming operational.
Councilmember Coleman expressed his concerns with the brightness of billboards. Mr. Qualls
provided an overview of the lighting features and ensured they would address any issues with the
lighting of their billboards.
Mayor Addiego requested information on an incident that occurred with an offensive advertisement
last year. Mr. Qualls stated he would provide Council with the information.
15a.Resolution No. 112-2021 determining that the 2015 IS/MND continues to serve as the
applicable environmental review document pursuant to California Environmental Quality Act
(CEQA) Guidelines Sections 15162 and 15164 for the proposed Digital Billboard Project at 345
Shaw Road and approving a Relocation Agreement, and Sign Permit to allow for the installation
of an 80 -foot tall, double-faced, digital billboard on property located at 345 Shaw Road.
Motion — Vice Mayor Nagales/Second – Councilmember Nicolas: To approve Resolution No. 112-
2021 determining that the 2015 IS/MND continues to serve as the applicable environmental review
document pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15162
and 15164 for the proposed Digital Billboard Project at 345 Shaw Road and approving a Relocation
Agreement, and Sign Permit to allow for the installation of an 80 foot tall, double-faced, digital
billboard, by roll call vote: AYES: Councilmembers Coleman, Flores, and Nicolas, Vice -Mayor
Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
REGULAR CITY COUNCIL MEETING June 9, 2021
MINUTES PAGE 5
15b.Ordinance adopting a Development Agreement to allow for the installation of an 80 -foot
tall, double-faced, digital billboard on property located at 345 Shaw Road.
Motion —Councilmember Flores/Second – Vice Mayor Nagales: To introduce and waive further
reading of an ordinance adopting a Development Agreement to allow for the installation of an 80 -
foot tall, double-faced, digital billboard on property located at 345 Shaw Road, by roll call vote:
AYES: Councilmembers Coleman, Flores, and Nicolas, Vice -Mayor Nagales and Mayor Addiego;
NAYS: None; ABSENT: None; ABSTAIN: None.
ADMINISTRATIVE BUSINESS
16. Report regarding Resolution No. 113-2021 approving Budget Amendment 22.003
appropriating $665,900 in the Public Works Department operating budget for Fiscal Year
2021-2022 for the Free South City Shuttle Program. (Marissa Garren, Department of Public
Works)
Administrative Assistant Garren provided the presentation and background information on the
South City Shuttle program. She provided ridership numbers from 2019-2021 and an overview of
the funding for the program. Some of the objective for FY 2021-2022 would be to conduct a
community survey, improvements to the shuttle stops and expanding on marketing.
Councilmember Nicolas requested clarification on reimbursement from the San Mateo County
Transportation Authority. Administrative Assistant Garren provided an overview of the
reimbursement process.
Councilmember Flores inquired on COVID-19 protocols for the shuttle program. Administrative
Assistant Garren provided an overview of the protocols and would request additional information
from the operator.
Councilmember Coleman stated he would like the city to provide a free on -demand shuttle service
similar to those on college campuses.
Motion —Vice Mayor Nagales/Second – Councilmember Nicolas: To approve Resolution No. 113-
2021 approving Budget Amendment 22.003 appropriating $665,900 in the Public Works
Department operating budget for Fiscal Year 2021-2022 for the Free South City Shuttle Program, by
roll call vote: AYES: Councilmembers Coleman, Flores, and Nicolas, Vice Mayor Nagales and
Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
17. Report regarding Resolution No. 114-2021 to approve the expanded Holiday Decorations
Program and execute a professional services contract for the new decorations, installation,
rotation, and storage of the holiday decorations. (Jennifer Rosas, Administrative Assistant II)
Administrative Assistant II Rosas presented on the expanded Holiday Decorations program and
provided background information on the existing program. On March 19, 2021, staff issued a
Request for Proposals (RFP) to seeking a new vendor for an expanded Holiday Decorations
program that could also take on the installation, rotation, and storage of the existing wreath supply.
She stated that four proposals were received in response to the RFP. The Holiday Decorations Ad
Hoc Subcommittee was reconvened on May 7, 2021, to review the proposals. After careful
REGULAR CITY COUNCIL MEETING June 9, 2021
MINUTES PAGE 6
consideration, the Dekra-Lite vendor selected as the vendor. The Subcommittee directed staff to
move forward with negotiations with the vendor to adjust some of the elements initially proposed in
the RFP to place decorations at the following locations: Westborough Park, Orange Memorial
Park/Pool, the Fernekes Building, Buri Buri Park, the Municipal Services Building, and City Hall.
Councilmember Nicolas provided comments on her inspiration for the holiday decorations.
Vice Mayor Nagales thanked Councilmember Nicolas for joining him on the subcommittee.
Mayor Addiego thanked staff and the subcommittee members. He requested a total cost of all
holiday decorations be provided to Council.
Motion —Councilmember Flores/Second – Councilmember Coleman: To approve Resolution No.
114-2021 to approve the expanded Holiday Decorations Program and execute a professional
services contract for the new decorations, installation, rotation, and storage of the holiday
decorations, by roll call vote: AYES: Councilmembers Coleman, Flores, and Nicolas, Vice -Mayor
Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
18. Report regarding Resolution No. 115-2021 confirming the change in solid waste collection
rates to be collected by the South San Francisco Scavenger Company effective July 1, 2021.
(Janet Salisbury, Director of Finance)
Finance Director Salisbury presented the report and provided background information on the
contract between the city and South San Francisco Scavenger Company. She introduced Paul
Formosa, CEO and Doug Button, President of South San Francisco Scavenger Company.
Councilmember Nicolas inquired whether South San Francisco Scavenger Company had a low-
income program for residents. Mr. Formosa stated they did not have a program for low-income
residents.
Councilmember Flores inquired whether South San Francisco Scavenger Company provided free
hauling services for renters. Mr. Formosa provided an overview of the free hauling services and had
partnered with the city on free hauling events for all residents.
Councilmember Coleman requested clarification on a commercial component of the hauling
services and inquired whether the free hauling services could be per unit. Mr. Formosa provided an
overview of the commercial hauling services and stated we would work with staff. There would
need to be a significant operation analysis conducted by the company.
Mayor Addiego requested clarification on the services and the increase of pricing. Ms. Formosa
provided clarification on the services and pricing. Mayor Addiego inquired on international
recycling services and how it had impacted their business. Mr. Button provided an overview of
recycling services and thanked his employees for their work during the pandemic.
Motion —Councilmember Nicolas/Second – Vice Mayor Nagales: To approve Resolution No. 115-
2021 confirming the change in solid waste collection rates to be collected by the South San
Francisco Scavenger Company effective July 1, 2021, by roll call vote: AYES: Councilmembers
Coleman, Flores, and Nicolas, Vice -Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT:
None; ABSTAIN: None.
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MINUTES PAGE 7
19. Report regarding the status of statewide residential eviction moratorium legislation and
consideration of future action. (Alex Greenwood, Economic and Community Director).
Economic and Community Director Greenwood introduced Deputy Director Selander to provide the
report out. Deputy Director Selander provided background information on the statewide residential
eviction moratorium set to expire on July 1, 2021. She requested direction from Council on whether
the city should send any formal communication to the State legislature, urging an extension of the
residential eviction moratorium beyond July 1, 2021. An extension of the moratorium will allow
more time for the State to disburse funds to renters and cover renters' unpaid debt. Should Council
opt to do nothing, and the moratorium expires, staff anticipates that there could be mass evictions
and millions of dollars of unpaid debt from renters that have yet to be paid under SB 91 as well as
rent payment due for this coming July l"
She stated that staff was preparing a local eviction moratorium for Council to consider at the end of
the month if the state does not act. The County of San Mateo and City of Redwood City were
considering doing the same.
Vice Mayor Nagales provided additional information on the overall efforts of the eviction
moratorium. He requested clarification on whether a county moratorium would cover the South San
Francisco. City Attorney Woodruff provided clarification and stated that the city should consider
their own local moratorium. Vice Mayor Nagales stated he was in favor of sending the letter to
support the extension.
Councilmember Flores inquired whether the application had been simplified for renters applying for
assistance from the state. Deputy Director Selander stated the application was still lengthy.
Councilmember Flores stated he would be in favor of adding language in the letter to simply the
state application.
Councilmember Coleman suggested strengthening the letter by including the following: one
hundred percent of the payment to eligible landlords, one hundred percent of the payment to tenants
(should their landlord not participate in the program), a clause to protect long-term debt and credit
damage, and relief for utility payments.
Vice Mayor Nagales stated that the state funding already included assistance with utility payments.
Motion —Vice Mayor Nagales/Second – Councilmember Nicolas: by motion to support sending a
letter in favor of extending the moratorium, by roll call vote: AYES: Councilmembers Coleman,
Flores, and Nicolas, Vice -Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT: None;
ABSTAIN: None.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilmember Nicolas stated that the South San Francisco Commission on Racial and Social
Equity would not meet in June due to preparation and review of the draft report.
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MINUTES PAGE 8
Mayor Addiego stated he had a productive meeting with Ethan Mizzi from the Youth Advisory
Council and was pleased to report the transition of a full commission coming for Council adoption
at a future meeting.
Councilmember Flores acknowledged the numerous concerns of catalytic converter thefts in the city
and inquired whether an announcement would be coming soon from the city about a program to
deter the thefts. City Manager Futrell stated an announcement of a program would be release shorty
from the Communications Director.
ADJOURNMENT
Being no further business Mayor Addiego adjourned the meeting in memory of Paul Domeniconi at
9:10 P.M.
Respectfully submitted by:
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Cindy Lila
Assistant City Clerk
Approved by:
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Mark Addiego
Mayor
Approved by the City Council:7 Q
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MINUTES PAGE 9