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HomeMy WebLinkAboutMinutes 2021-06-23 @5:00��K SAN MINUTES �. SPECIAL MEETING C7 U O CITY COUNCIL cgLIFOCITY OF SOUTH SAN FRANCISCO WEDNESDAY, JUNE 23, 2021 5:00 p.m. Teleconference via Zoom City Council conducted this meeting in accordance with California Governor Newsom's Executive Orders N-29-20 and N-63-20 and COVID-19 pandemic protocols. CALL TO ORDER Mayor Addiego called the meeting to order at 5:00 p.m. ROLL CALL Present: Councilmembers Coleman, Flores and Nicolas, Vice Mayor Nagales, and Mayor Addiego AGENDA REVIEW No changes. PUBLIC COMMENTS Members of the public were encouraged to submit public comments in writing in advance of the meeting via eComment by 3: 00 p.m. on the day of the meeting. None. ADMINISTRATIVE BUSINESS 1. Report regarding Resolution No. 116-2021 authorizing the City Manager to execute the Fourth Amendment to the Cooperative Agreement for the South San Francisco Caltrain Station with the Peninsula Corridor Joint Powers Board in an amount not to exceed $2 million, subject to conditions, and approving a Budget Amendment to provide funding for the additional City contribution. (Mike Futrell, City Manager, and Philip Vitale, Acting Director of Capital Projects) City Manager Futrell provided an overview of the South San Francisco Station Improvement Project and funding. Michelle Bouchard with Caltrain thanked the council for their support and explained the proposed project and funding request. Robert Barnard, Deputy Chief, Rail Development of Caltrain, provided an overview of the project. Caltrain is owned and operated by the Peninsula Corridor Joint Powers Board (PCJPB). In December 2015, the City of South San Francisco and PCJPB successfully obtained money to improve the South San Francisco Caltrain Station (Project). The project cost estimate was $59 million. The City agreed to provide 10% ($5.9 million) of the original project cost, as stated in the current agreement. The city contributed an extra $1.3 million through the First Amendment, approved by the City Council on January 25, 2017. The City Council authorized an additional $1.5 million commitment on May 10, 2017, through the Second Amendment, and $1.2 million through the Third Amendment, approved by the City Council on October 9, 2019. The city sought the first two amendments to the original agreement, which included the cost of City -requested design changes and other facilities for the station and plaza. The third amendment was requested by PCJPB due to a $12 million cost overrun on the project at the time. The fourth amendment would bring the overall cost of the new station to $96.6 million. The new Caltrain station is currently under construction and is about a year behind schedule. Caltrain officials expect the station to be substantially finished in November 2021. Caltrain officials estimate that an additional $25 million is required to complete the construction work. Caltrain personnel has sought a financial contribution from South San Francisco. Due to ongoing project reviews and contractor negotiations, city staff could not validate the cost. However, it is evident that additional funding is required, or the project would halt. After the requested fourth revision awarding $2 million to the original funding agreement, South San Francisco would not be required to provide additional funding. Motion —Councilmember Nicolas/Second – Vice Mayor Nagales: To approve Resolution No. 116- 2021 authorizing the City Manager to execute the Fourth Amendment to the Cooperative Agreement for the South San Francisco Caltrain Station with the Peninsula Corridor Joint Powers Board in an amount not to exceed $2 million, subject to conditions, and approving a Budget Amendment to provide funding for the additional City contribution, by roll call vote: AYES: Councilmembers Coleman, Flores, and Nicolas, Vice Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None. 2. Report regarding providing direction to staff on how to proceed with the Council redistricting project of South San Francisco. (Rosa Govea Acosta, City Clerk; Kristen Parks, National Demographics Corporation) Kristen Parks with National Demographics Corporation presented the report and provided an overview of the redistricting process. Every ten years, the United States Constitution demands that everyone living in the country is counted. According to the California Elections Code, the Council shall change the borders of any or all of the Council Districts following each decennial Federal Census, using Census data as a basis. The information gathered from the Census is utilized to map up state and local legislative districts referred to as "redistricting." Although the City had a similar redistricting process in 2018, the Fair Maps Act (AB 849), signed into law in October 2019, has made substantial statutory adjustments to the redistricting process since then. When the City switched to district elections in 2018, the Council decided not to appoint a commission and instead finished the districting process with the help of staff and the National Demographics Corporation (NDC). The Council must adhere to the requirements of the United States Constitution, the California Constitution, the Federal Voting Rights Act of 1965, and the California Elections Code while redrawing district borders. These authorities require that each district have a roughly equal population, that race is not the primary reason for redrawing districts, and that racial or language minority communities' voting rights are not diluted. The City Council can take on the redistricting project without forming a commission or forming a Redistricting Commission. The Council will SPECIAL CITY COUNCIL MEETING JUNE 23, 2021 MINUTES PAGE 2 work directly with consultants and staff on the project if it decides to complete the redistricting process without a commission. If the Council chose to form a redistricting commission, it could choose from three types: Advisory Redistricting Commission, Hybrid Redistricting Commission, or Independent Redistricting Commission. City Clerk Govea Acosta provided an overview of key dates, deadlines, and mapping tools. She indicated that the Redistricting information was available online, and outreach would begin in early October. The City Council consensus was not to form a Commission and work directly with the City Clerk and NDC. In addition, they provided direction in the choice of mapping tools, Caliper's Maptitude and Districtr. ADJOURNMENT Being no further business Mayor Addiego adjourned the meeting at 6:00 p.m. Respectfully submitted by: V� MA� dz Rosa Govea Acosta, CMC, CPMC City Clerk Approved by: �J aj.,- A44 Mark Addiego Mayor Approved by the City Council: OF / ZS / SPECIAL CITY COUNCIL MEETING JUNE 23, 2021 MINUTES PAGE 3