HomeMy WebLinkAbout2021-05-26 e-packet@6:00Wednesday, May 26, 2021
6:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
TELECONFERENCE MEETING
City Council
Regular Meeting Agenda
May 26, 2021City Council Regular Meeting Agenda
TELECONFERENCE MEETING NOTICE
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE
GOVERNOR’S EXECUTIVE ORDERS N-29-20 AND N-63-20 ALLOWING FOR DEVIATION
OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE
ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS
THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY
BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL
GOVERNMENTAL FUNCTION.
The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff
and the public while allowing for public participation.
Councilmembers Coleman, Flores and Nicolas, Vice Mayor Nagales and Mayor Addiego and essential City
staff will participate via Teleconference.
PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES
SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY
TELECONFERENCE.
MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY:
Internet: https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council
Local cable channel: Astound, Channel 26 or Comcast, Channel 27
ZOOM LINK BELOW -NO REGISTRATION REQUIRED
Join Zoom meeting
https://ssf-net.zoom.us/j/87055877933
(Enter your email and name)
Join by One Tap Mobile :
US: +16699006833,,87055877933# or +13462487799,,87055877933#
Join by Telephone:
Dial (for higher quality, dial a number based on your current location):
US: +1 346 248 7799 or +1 669 900 6833 or 833 548 0276 (Toll Free)
Webinar ID: 870 5587 7933
Page 2 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
American Disability Act: The City Clerk will provide materials in appropriate alternative formats to
comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa
Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net.
Include your name, address, phone number, a brief description of the requested materials, and
preferred alternative format service at least 72-hours before the meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the
Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting.
Notification in advance of the meeting will enable the City of South San Francisco to make
reasonable arrangements to ensure accessibility to the meeting.
PEOPLE OF SOUTH SAN FRANCISCO
The City Council's regular meetings are held on the second and fourth Wednesday of each month at 6:00 p.m.
MARK ADDIEGO, Mayor (At-Large)
MARK NAGALES, Vice Mayor (District 2)
BUENAFLOR NICOLAS, Councilmember (At-Large)
JAMES COLEMAN, Councilmember (District 4)
EDDIE FLORES, Councilmember (At-Large)
ROSA GOVEA ACOSTA, City Clerk
FRANK RISSO, City Treasurer
MIKE FUTRELL, City Manager
SKY WOODRUFF, City Attorney
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If,
however, the document or writing is not distributed until the regular meeting to which it relates, then the
document or writing will be made available to the public at the location of the meeting, as listed on this
agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
Page 3 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
ANNOUNCEMENTS FROM STAFF
PRESENTATIONS
Presentation of a Certificate of Recognition to Janice Martir, student at El Camino
High School, and Cyrus Ramesh, student at South San Francisco High School, as the
2021 Jack Drago Cultural Arts Commission Youth Art Scholarship Award Recipients.
(Mark Addiego, Mayor)
1.
Proclamation honoring Charlene “Shane” Looper, Cultural Arts Commissioner, (Mark
Addiego, Mayor)
2.
Presentation on Reimagine SamTrans. (Jessica Epstein, and Jonathan Steketee with
SamTrans)
3.
Page 4 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
PUBLIC COMMENTS
HOW TO SUBMIT WRITTEN PUBLIC COMMENT BEFORE THE MEETING
Members of the public are encouraged to submit public comments in writing in advance of the meeting via the
eComment tab by 4:00 p.m. on the meeting date.
Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by
visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application
used by City Council and staff.
Comments received by the deadline will be read into the record by the City Clerk or designee. Comments
received after the deadline will be included as part of the meeting record but will not be read aloud during the
meeting. Approximately 300 words total can be read in three minutes.
The Public Comment portion of the meeting is reserved for persons wishing to address the Council on any
matter NOT on the agenda. Comments on agenda items will be taken when that item is called. If joining the
conference by phone you may raise your hand by dialing *9 and *6 to unmute.
State law prevents Council from responding to public comments or taking action on matters not on the agenda .
The Council may refer comments to staff for follow -up. Speakers are limited to three minutes. If there appears
to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for
public comments (Gov. Code sec. 54954.3.(b)(1).). Speakers that are not in compliance with the City
Council's rules of decorum will be muted.
HOW TO PROVIDE PUBLIC COMMENT DURING THE MEETING
Members of the public who wish to provide comment during the meeting may do so by using the “Raise Hand”
feature:
• To raise your hand on a PC or Mac desktop/laptop, click the button labeled "Raise Hand” at the bottom of
the window on the right side of the screen. Lower your hand by clicking the same button, now labeled “Lower
Hand.”
• To raise your hand on a mobile device, tap “Raise Hand” at the bottom left corner of the screen. The hand
icon will turn blue, and the text below it will switch to say "Lower Hand" while your hand is raised. To lower
your hand, click on “Lower Hand.”
• To raise your hand when participating by telephone, press *9.
• To toggle mute/unmute, press *6.
Once your hand is raised, please wait to be acknowledged by the City Clerk, or designee, who will call on
speakers. When called upon, speakers will be unmuted. After the allotted time, speakers will be placed on
mute.
Page 5 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
COUNCIL COMMENTS/REQUESTS
CONSENT CALENDAR
Motion to approve the Minutes for the meeting of April 14, 2021. (Rosa Govea
Acosta, City Clerk)
4.
Report recommending to accept the construction improvements of the Linden Avenue
Phase 1 Traffic Calming Improvements Project (st1601). (Angel Torres, Senior Civil
Engineer)
5.
Report regarding a resolution approving an environmental testing services agreement
for laboratory testing services with Alpha Analytical Laboratories, Inc. in an amount
not to exceed $175,000 annually for Fiscal Years 2021-2022, 2022-2023, 2023-2024,
2024-2025, and 2025-2026, and authorizing the City Manager to execute the
agreement. (Andrew Wemmer, Environmental Compliance Supervisor)
6.
Resolution approving an environmental testing services agreement for environmental
laboratory testing services with Alpha Analytical Laboratories, Inc. in an amount not to
exceed $175,000.00 annually for Fiscal Years 2021-2022, 2022-2023, 2023-2024,
2024-2025 and 2025-2026, and authorizing the City Manager to execute the
agreement.
6a.
Report regarding a resolution determining the continued existence of an emergency
and the need to continue emergency repairs in response to the Sign Hill Diamond Fire.
(Greg Mediati, Deputy Director of Parks and Recreation)
7.
Resolution determining the continued existence of an emergency and authorizing
procurement for emergency remediation work relating to fire damage on Sign Hill in
South San Francisco.
7a.
Report regarding a resolution to accept the construction improvements of the Grand
Boulevard Initiative Project: Phase I (st1403) and Phase II (st1502). (Matthew Ruble,
Principal Engineer).
8.
Resolution to accept the construction improvements of the Grand Boulevard Initiative
Project: Phase I (st1403) and Phase II (st1502).
8a.
Report regarding a resolution accepting a grant in the amount of $29,750.40 from
Kaiser Foundation Hospitals Northern California Community Benefits Programs to
support COVID-19 Vaccine Equity in South San Francisco and approving budget
amendment 21.051. (Christina Fernandez, Assistant to the City Manager)
9.
Page 6 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
Resolution authorizing the acceptance of a grant from Kaiser Foundation Hospitals
Northern California Community Benefit Programs in the amount of $29,750.40 for
COVID-19 Vaccine Equity in South San Francisco, authorizing the City Manager to
execute a grant agreement, and approving budget amendment 21.051.
9a.
Report regarding a resolution approving a consultant services agreement with Dysert
Environmental, Inc. for environmental sampling services in an amount not to exceed
$90,000 annually, for fiscal years 2021-2022, 2022-2023, 2023-2024, 2024-2025, and
2025-2026; and authorizing the City Manager to execute the agreement (Andrew
Wemmer, Environmental Compliance Supervisor).
10.
Resolution approving a consultant services agreement with Dysert Environmental, Inc.
for environmental sampling services in an amount not to exceed $90,000.00 annually,
for fiscal years 2021-2022, 2022-2023, 2023-2024, 2024-2025 and 2025-2026.
10a.
Report regarding a resolution authorizing the City Manager to execute a professional
services contract with Zoon Engineering, Inc. of Emeryville, California for
construction management and inspection services for the Smart Corridors Expansion
Project (Project No. tr2002) in an amount not to exceed $550,700 for a total budget
of $633,305. (Bianca Liu, Senior Engineer)
11.
Resolution authorizing the City Manager to execute a professional services contract
with Zoon Engineering, Inc of Emeryville, California for construction management and
inspection services for the Smart Corridors Expansion Project (Project No. tr2002) in
an amount not to exceed $550,700 for a total budget of $633,305.
11a.
Report regarding a resolution approving a one-year extension of a services agreement
for the maintenance of the Emergency Standby Generators, 480V Utility/Generator
Paralleling Switchgear and Cogeneration Engine Generator at the Water Quality
Control Plant with Peterson Power Systems in an amount not to exceed $225,000 for
fiscal year 2021-22 and authorizing the City Manager to execute the agreement. (Brian
Schumacker, Water Quality Control Plant Superintendent)
12.
Resolution approving a one-year extension of a services agreement for the
maintenance of the Emergency Standby Generators, 480V Utility/Generator,
Paralleling Switchgear and Cogeneration Engine Generator at the Water Quality
Control Plant with Peterson Power in an amount not to exceed $225,000 for fiscal
year 2021-22 and authorizing the City Manager to execute the agreement
12a.
Page 7 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
Report regarding a resolution awarding a construction contract to Murphy Industrial
Coatings, Inc. of Signal Hill, California for the Water Quality Control Plant and Pump
Station Coating and Corrosion Protection Project, Phase Two and Three for a total
construction budget of $1,038,644.40, and authorizing the City Manager to execute
agreement on behalf of the City. (Brian Schumacker, Plant Superintendent, and Peter
Vorametsanti, Engineering Division Consultant/ Project Manager)
13.
Resolution awarding a construction contract to Murphy Industrial Coatings, Inc. of
Signal Hill, California for the Water Quality Control Plant And Pump Station Coating
and Corrosion Protection Project Phases Two and Three (Project No. ss1307 &
ss1901) in an amount not to exceed $865,537.00; authorizing a total construction
budget of $1,038,644.40; and authorizing the City Manager to execute the
construction contract on behalf of the City.
13a.
Report regarding a resolution awarding landscape maintenance services agreements to
Frank and Grossman Landscape Contractors, Inc. of Hayward, California for citywide
right-of-way landscape maintenance services in an amount not to exceed $616,064,
and to Gothic Landscaping of San Jose, California for Common Greens landscape
maintenance services in an amount not to exceed $792,416 for a twenty-four (24)
month term and amending the Parks and Recreation Department’s Fiscal Year
2021-22 and 2022-23 Operating Budgets pursuant to budget amendment # 22.002
(Greg Mediati, Deputy Director of Parks and Recreation).
14.
Resolution awarding landscape maintenance services agreements to Frank and
Grossman Landscape Contractors, Inc. of Hayward, California for citywide
right-of-way landscape maintenance services in an amount not to exceed $616,064,
and to Gothic Landscaping of San Jose, California for Common Greens landscape
maintenance services in an amount not to exceed $792,416 for a twenty-four (24)
month term and amending the Parks and Recreation Department’s Fiscal Year
2021-22 and 2022-23 Operating Budgets pursuant to budget amendment #22.002.
14a.
Report regarding adoption of an ordinance amending the contract between the Board
of Administration, California Public Employees’ Retirement System and the City of
South San Francisco to implement the ability for Classic Miscellaneous members in
the Executive Management Unit to increase their portion of the employer share of
their CalPERS pension costs. (Leah Lockhart, Human Resources Director)
15.
Ordinance approving an amendment to the contract between the Board of
Administration California Public Employees’ Retirement System and the City Council
of the City of South San Francisco.
15a.
Page 8 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
Report regarding an ordinance repealing Chapter 11.44 of the South San Francisco
Municipal Code to eliminate the mandatory licensing of a bicycle or motorized bicycle
before operating it within the City of South San Francisco. (Sky Woodruff, City
Attorney)
16.
Ordinance repealing Chapter 11.44 of the South San Francisco Municipal Code to
eliminate the mandatory licensing of a bicycle or motorized bicycle before operating it
within the City of South San Francisco.
16a.
ADMINISTRATIVE BUSINESS
Report regarding a motion to approve the program concept for the Shop Local Gift
Card Program (Heather Ruiz, Management Analyst)
17.
Report regarding consideration of countywide bus service changes proposed under the
Reimagine SamTrans project. (Christopher Espiritu, Senior Planner and Tony Rozzi,
Chief Planner)
18.
Report regarding a resolution approving the Second Amendment to the Exclusive
Negotiating Rights Agreement with Firehouse Work LLC and Eden Housing for the
disposition of the old firehouse property located at 201 Baden Avenue (Julie Barnard,
Economic Development Coordinator).
19.
Resolution approving the second amendment to the Exclusive Negotiating Rights
Agreement with Firehouse Work LLC and Eden Housing for the old firehouse
property located at 201 Baden Avenue
19a.
Report regarding a resolution authorizing the City Manager to execute an agreement
with the County of San Mateo for continued provision of animal control services for a
five-year term beginning July 1, 2021, not to exceed $662,368 for FY 2021/22.
20.
Resolution authorizing the City Manager to execute an agreement with the County of
San Mateo for continued provision of animal control services for a five-year term
beginning July 1, 2021, not to exceed $662,368 for FY 2021/22.
20a.
Report regarding an ordinance to amend Title 15 of the South San Francisco
Municipal Code to adopt Reach Codes for Electrical Energy and Electric Vehicle
Charging Stations (Alex Greenwood, Director of Economic and Community
Development)
21.
Page 9 City of South San Francisco Printed on 7/14/2021
May 26, 2021City Council Regular Meeting Agenda
An ordinance amending Title 15 (Buildings and Construction) of the South San
Francisco Municipal Code to adopt certain modifications and additions to the
California Energy Code/Building Energy Efficiency Standards and the California
Green Building Standards Code which serve as Reach Codes to increase building
efficiency and increase requirements related to electric vehicle charging stations.
21a.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
San Mateo County City Selection Committee discussion and motion to approve an
alternate to the City Selection Committee. (Mark Addiego, Mayor)
22.
CLOSED SESSION
Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Leah Lockhart, Human Resources Director,
Donna Williamson, Liebert Cassidy Whitmore
Employee organization: AFSCME, Local 829; Confidential Unit - Teamsters Local
856; Mid-management Unit - Teamsters Local 856; and International Union of
Operating Engineers, Local 39
23.
Conference with Legal Counsel-Anticipated Litigation
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One
potential case
24.
ADJOURNMENT
Page 10 City of South San Francisco Printed on 7/14/2021
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-192 Agenda Date:5/26/2021
Version:1 Item #:1.
Presentation of a Certificate of Recognition to Janice Martir, student at El Camino High School, and Cyrus
Ramesh, student at South San Francisco High School, as the 2021 Jack Drago Cultural Arts Commission Youth
Art Scholarship Award Recipients. (Mark Addiego, Mayor)
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™
Jack Drago
Cultural Arts Commission
Youth Art Scholarship
2021 South San Francisco High School Finalist
Cyrus Ramesh
Cyrus Ramesh
Preferred medium:
Video editing
Greatest Goal:
Film and Theater acting
Plans to major in Theater and
minor in Visual Media
Cyrus Ramesh
Cyrus Ramesh
Cyrus Ramesh
Cyrus Ramesh
Cyrus Ramesh
Cyrus Ramesh
2020 SSFHS Virtual Homecoming Rally (Long-Form Visual Media)
https://youtu.be/ooiDPOsbS2I
2020 SSFHS Freshmen Orientation (Long-Form Visual Media)
https://youtu.be/wj0Py__zHFY
2020 SSFHS ASB Holiday Sing-a-Long (Short-Form Visual Media)
https://youtu.be/c5NZXxz6aj4
2020 SSFHS Prom Venue Reveal (Short-Form Visual Media)
https://youtu.be/F2355Vwn7j8
Cyrus Ramesh
Jack Drago
Cultural Arts Commission
Youth Art Scholarship
2021 El Camino High School Finalist
Janice Megan Martir
Janice Megan Martir
Preferred medium:
Pencil on paper
Greatest Goal:
To pursue a career as an
illustrator focusing on storybook
art and character design
pencil on paper
Janice
Megan
Martir
The Yellow
Wallpaper
Janice
Megan
Martir
Akilah
Simmons
Character
Design
Pencil Sketch 2
Pencil Sketch 1
Pencil Sketch 5
Janice
Megan
Martir
Janice Megan Martir
watercolor
The Robbery
of Culture
Janice
Megan
Martir
pen on paper
Coffee Shop
Watercolor 1
Janice
Megan
Martir
Colored pen
on paperJanice
Megan
Martir
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-357 Agenda Date:5/26/2021
Version:1 Item #:2.
Proclamation honoring Charlene “Shane” Looper, Cultural Arts Commissioner,(Mark Addiego, Mayor)
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™
RECOGNITION OF CHARLENE “SHANE” LOOPER FOR HER 13 YEARS OF SERVICE
ON THE CITY OF SOUTH SAN FRANCISCO’S CULTURAL ARTS COMMISSION
May 26, 2021
WHEREAS, Charlene “Shane” Looper has served on the City of South San Francisco’s
Cultural Arts Commission for 13 years; and
WHEREAS, Shane has been an active and contributing member of the Cultural Arts
Commission as well as the Improving Public Places (IPP) group, volunteering hundreds of hours
supporting City functions and events; and
WHEREAS, during Shane’s terms of service, she has been a passionate art advocate,
tirelessly contributing to art exhibits, public art and youth scholarship fundraising programs; and
WHEREAS, Shane is a recognized Master Floral Designer, current President of
California Garden Clubs, and respected member of several local and national floral
organizations, and has generously donated her time and utilized her expertise to coordinate, plan
and implement many projects to improve the South San Francisco community; and
WHEREAS, Shane has been instrumental in beautification and civic landscape
improvements, through the efforts of the Improving Public Places (IPP) group; and
WHEREAS, Shane has demonstrated outstanding leadership, serving as Cultural Arts
Commission Chair, and in a capable and uplifting fashion guided the Commission’s goals through
the difficult challenges of the Covid-19 pandemic; and
WHEREAS, Shane’s dedication and commitment to South San Francisco extends beyond
the Cultural Arts Commission as she has been a trusted advisor to members of the City Council
and staff; and
WHEREAS, Shane was recognized as an outstanding volunteer and was presented the
2019 Volunteer Citizen award by the California Parks and Recreation Society (CPRS) District IV;
and
WHEREAS, Shane’s colleagues on the South San Francisco Cultural Arts Commission
have recognized her distinguished contributions on the completion of her term of service, and she
has served as an excellent representative of the citizens of South San Francisco since her
appointment; and
NOW, THEREFORE, BE IT RESOLVED that Mayor Mark Addiego and the City
Council of the City of South San Francisco, do hereby commend Shane Looper for outstanding
service to the City of South San Francisco.
________________________________
Mark Addiego, Mayor
________________________________
Mark Nagales, Vice Mayor
________________________________
Buenaflor Nicolas, Council Member
________________________________
James Coleman, Council Member
________________________________
Eddie Flores, Council Member
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-355 Agenda Date:5/26/2021
Version:1 Item #:3.
Presentation on Reimagine SamTrans.(Jessica Epstein, and Jonathan Steketee with SamTrans)
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™
Reimagine SamTransBus Network AlternativesCity of South San FranciscoMay 26, 2021
AgendaProject Guiding Principles & Timeline Introducing the Alternatives– Potential Changes in SSFPublic Input Questions2
What Are Our Guiding Principles?Employcustomer-focused decision-makingDesign service that can be reasonably delivered byour workforceProvide transportation services that support principles ofsocial equityBe an effectivemobility providerCustomer FocusWorkforce DeliverySocial EquityEffective Mobility
Project Timeline5We’re here
Informing the Alternatives6Existing conditionsWhat’s working and not working for SamTrans?Public outreachWhat are the community’s priorities for SamTrans?Market researchWhat are rider and non-rider perceptions and desires?AlternativesThree bus network alternatives for the public to comment on
What are the objectives of all three alternatives?ReliabilityConnectionsLess DuplicationAddress reliability and on-time performanceImprove connections at county and regional hubsReduce route duplication within our systemSchedulingEquityEfficiencyMore efficient scheduling to reduce costs and maximize resourcesAdd or improve service in high-need areasMore efficient resource allocation, such as using all capacity on school-related routes
Reimagine SamTrans Alternatives
THE ALTERNATIVES
Alt 1: Direct, high-frequency service within the county12What changes by Service TypeSchool-related Service-Modest ReductionLocal Service: Neutral-Slight ReductionFrequent Service-Moderate IncreaseExpress Service: Neutral-Slight ReductionOverall ChangesIncrease frequency on 7 routes with service every 15 minutes, minimum 12 hours a day, 7 days a week.Add Service to Oyster Point from Daly City, SSF & San Bruno.Add Service from East Palo Alto to SFO and San Bruno BART with a limited stop route.All Service into downtown SF truncated near county line.Routes 292 and ECR split into 2 routes, Improving reliability and increase frequency in busiest areas.Areas with low ridership targeted for service reductions.
Alt 2: Expanded connections to rail and the region14What changes by Service TypeSchool-related Service-Modest ReductionLocal Service-IncreaseFrequent Service-NeutralExpress Service-IncreaseOverall ChangesExpand service to connect with BART at Colma & Millbrae.Expand service to connect with Caltrain at Hillsdale & Redwood CityAdd 2 new routes to Oyster Point3 routes into downtown SF: Route 292, FCX, & New Express route from San MateoAreas with low ridership targeted for service reductions.
Alt 3: Retain geographic service coverage16What changes by Service TypeSchool-related Service-Modest ReductionLocal Service-Modest IncreaseFrequent Service-NeutralExpress Service-ReductionOverall Changes11 Routes with increased midday and weekend service.Improve connections between East Palo Alto, Stanford, Daly City, & SFO.Microtransit zones for East Palo Alto, Foster City, Millbrae & Half Moon Bay.Fully Restore FCXReduced transfers & more one-seat rides to key destinations.
Does the alternative …How do the alternatives compare?CustomerFocusAddress key themes of rider feedback●●●●●●●●●Add more middayand weekendservice●●●●●●●●●Add frequency●●● ●●●●●●Workforce DeliveryReduce pressure on peak service delivery●●● ●●●●●●Reduce split shifts●●● ●●●●●●Effective MobilityHave the potential to increase ridership●●● ●●●●●●Leverage other transportation investments(101 Managed Lanes, BART, Caltrain)●●●●●● ●●●Add faster routes with fewer stops●●●●●●●●●Provide service to new areas●●●●●●●●●Increase percentage of people with access to high-frequency bus service●●● ●●●●●●SocialEquityIncrease access to places within 45 minutes on transit from equity zones●●●●●●●●●Increase share of residents in equity zones with high frequency service●●● ●●●●●●123
ROUTE ECR FOCUSPalo Alto to Daly City
Route ECR – Alt. 1Split into two routes - ECR North and ECR South - at the Millbrae Transit CenterRoute ECR North would operate every 10 min on weekdays and every 15 min on weekendsRoute ECR South would operate every 15 minutes, seven days a weekShorten route in Daly City by using Flourney StreetReintroduce ECR Rapid service between Redwood City and San Bruno BART
Route ECR – Alt. 2Reduce the number of stops on route to improve speed and reliabilityUp to 30% of stops could be consolidated, which reduce travel times between Daly City and Palo Alto by 10-15 minutes during peak timesAbout 10% of riders would need to walk further to a new stop but all riders would have faster, more reliable serviceShorten route in Daly City by using Flourney Street
Route ECR – Alt. 3Reschedule route to better reflect actual travel speedsHours of service and frequency would not changeShorten route in Daly City by using Flourney StreetAlternative 3 alignment is the same as Alternative 2
PROPOSED CHANGES IN SOUTH SAN FRANCISCO
Route 120 AlternativesAlt 1: Direct, high-frequency service within the county• Shorten route to end at Daly City BART to reduce duplicative service.• Frequency increases. • To every 15 minutes all day and weekends.• To every 10 minutes between 2PM-4PM.• Evening service levels more than double 7 days a week.
Route 120 AlternativesAlt 2: Improved Connections to Rail and the Region• Extend route to Mission Hills Park• Frequency would not change.• Concurrent with recommendation to shorten route 121 to end at Daly City BART.
Route 120 AlternativesAlt 3: Retain Geographic Coverage• Shorten Route• End at Daly City BART• Cease service to South Hill• Other Samtrans routes would still serve areas where route is shortened.• Route would not connect Colma BART and Serramonte, but other routes would.• Route 120 & 130 would be combined at Serramonte.• Allows for connections to SSF, Oyster Pt. and SFO.
Route 122 AlternativesAlt 1: Direct, high-frequency service within the county• Split route at Colma BART• Northern portion of route remains route 122.• Increase frequency to every 15 minutes during day on weekdays.• Southern portion of route becomes route 125 (new route).• Operate every 30 minutes all day.• Improved on time performance.• Adds frequency where majority of ridership is located.
Route 122 AlternativesAlt 2: Improved Connections to Rail and the Region & Alt 3: Retain Geographic Coverage• No Changes to the route.
Route 126 AlternativesAlt 2: Improved Connections to Rail and the Region• New Route under Alternative• Route would operate every 15 minutes between 6:30-9:30AM and 4:00-7:00PM.• Route would operate every 30 minutes between 9:30-4:00 PM• Would improve access to Oyster Point and provide access to neighborhoods along Sister Cities Blvd., Hillsdale Blvd. & Chestnut Ave.
Route 126 AlternativesAlt 1: Direct, high-frequency service within the county & Alt 3: Retain Geographic Coverage• Route would be eliminated for these alternatives.
Route 130 AlternativesAlt 1: Direct, high-frequency service within the county• Extend route to Oyster Point.• Service between E. Market St. and Daly City BART would increase in frequency.• Overall more frequency service.• Increase frequency to every 15 minutes during the day, 7 days a week.• Operate until midnight on weekends instead of 8PM.
Route 130 AlternativesAlt 2: Improved Connections to Rail and the Region• Extension to Oyster Point on weekdays.• More direct access to SSF Caltrain Station.• On Weekends, would end at SSF Caltrain Station• Operate until midnight on weekends instead of 8PM.
Route 130 AlternativesAlt 3: Retain Geographic Coverage• Operate between Daly City BART and Serramonte only.• Route 120 would still service Linden Ave. with more frequent and later service.• Would operate until 10PM on weekends instead of 8PM
Route 141 AlternativesAlt 1: Direct, high-frequency service within the county• Route would operate more frequently, every 15 min. 7 days a week.• Operate later, until 10:30 PM 7 days a week.• Would discontinue service between San Bruno BART and Shelter Creek Lane due to low ridership.
Route 141 AlternativesAlt 2: Improved Connections to Rail and the Region• Same alignment as Alternative 1• But, would operate every 30 minutes and end at 10:00 PM.
Route 141 AlternativesAlt 3: Retain Geographic Coverage• Route would be eliminated and Route 140 would take over a majority of the service.• Another option is the Bay Hill Shuttle during peak service.
Route 292 AlternativesAlt 1: Direct, high-frequency service within the county• Add Millbrae BART Station to the route.• Split Route in two at Millbrae BART Station.• Rename Route between Hillsdale and Millbrae Route 293.• End at Bayshore to connect with Muni• Route will not go to Downtown SF• Increases Frequency to every 15 minutes during Peak and Midday 7 days a week• New Route 293 will still be at 30 minute frequency.
Route 292- AlternativesAlt 2: Improved Connections to Rail and the Region• Route 292 would stay on the same routing• Stops would be evaluated an placed ~1/2 mile.• Will mean fewer stops on the route.• Will decrease travel time along the route.• Frequency and Hours of Service stay the same.
Route 292- AlternativesAlt 3: Retain Geographic Coverage• Route 292 would add Millbrae BART Station• Limited stop service in San Francisco (stops ~1/2 miles)• Frequency and Hours of Service stay the same.
Community Routes AlternativeRoute 37 & 39Proposed: Combine Routes 37 and 39 in one route.• Route serves Alta Loma MS• Route 37 serves neighborhoods to the east of El Camino Real• Route 39 served neighborhoods to the west of El Camino Real• With ridership demand, we could combine both routes into one• Combines two underutilized routes into one while only adding approximately 3 minutes of travel time.
PUBLIC INPUT
Public Input through May 31, 202159Ways to participate:– Visit www.reimaginesamtrans.com– Review route alternatives and take a survey– Talk to staff during a live social media event or virtual Q&A session – Meetings with stakeholder groups– Limited in-person pop-up events
Virtual Public Meetings HeldMid-County: Thurs, April 29 – 5:30-6:30 PM– Languages: Spanish and MandarinCoastside: Wed, May 5 – 5:30-6:30 PM– Languages: Spanish, Mandarin, and CantoneseSouth County: Wed, May 12 – 5:30-6:30 PM– Languages: Spanish and MandarinNorth County: Tues, May 18 – 5:30-6:30 PM– Languages: Spanish, Mandarin, and CantoneseGet all meeting information at www.reimaginesamtrans.com/get-involved
Review and Comment on ProposalsVisit www.reimaginesamtrans.com/alternativesClick here
Questions
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-408 Agenda Date:5/26/2021
Version:1 Item #:4.
Motion to approve the Minutes for the meeting of April 14, 2021.(Rosa Govea Acosta, City Clerk)
City of South San Francisco Printed on 7/14/2021Page 1 of 1
powered by Legistar™
CALL TO ORDER Mayor Addiego called the meeting to order at 6:00 p.m.
ROLL CALL Present: Councilmembers Coleman, Flores and Nicolas, Vice
Mayor Nagales, and Mayor Addiego
AGENDA REVIEW
No changes
ANNOUNCEMENTS FROM STAFF
Assistant to the City Manager Fernandez reported the City held various successful vaccination
clinics and another one would be held on Saturday. She encouraged the community to get
vaccinated.
Deputy Director of Parks and Recreation Mediati announced the reopening of various activities and
programs. Summer registration would begin on May 3rd and a virtual art exhibit would start on
April 23rd.
PRESENTATIONS
1. Presentation from California Teachers Association (CTA) on the rise of anti-Asian and
anti-AAPI racism/violence. (Daniel Yanow and Catrina Ellis)
Councilmember Coleman introduced Daniel Yanow and Catrina Ellis. Mr. Yanow thanked the
Council and introduced Catrina Ellis. Ms. Ellis read into the record a statement from the South San
Francisco California Teachers Association on the rise of anti-Asian racism and thanked Council for
their support.
2. Recognition of 100 year anniversary of Santini & Roccucci. (Mark Addiego, Mayor)
Mayor Addiego read into the record a proclamation recognizing the 100 year anniversary of Santini
& Roccucci. Rachelle Ungaretti Young thanked staff and Council for the recognition.
MINUTES
REGULAR MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, APRIL 14, 2021
6:00 p.m.
Teleconference via Zoom
City Council conducted this meeting in accordance with
California Governor Newsom’s Executive Orders N-29-20 and
N-63-20 and COVID-19 pandemic protocols.
REGULAR CITY COUNCIL MEETING APRIL 14, 2021
MINUTES PAGE 2
3. Proclamation recognizing Public Safety Telecommunicators Week, April 11-17, 2021. (Mark
Addiego, Mayor)
Vice Mayor Nagales read into the record a proclamation recognizing Public Safety
Telecommunicators Week. Elizabeth Kennan and Gina Winter, Communications Supervisors from
the South San Francisco Police Department accepted the proclamation and thanked Council for the
recognition.
PUBLIC COMMENTS
Members of the public were encouraged to submit public comments in writing in advance of the
meeting via eComment by 4:00 p.m. on the day of the meeting.
The following individual addressed the City Council to provide public comment:
• Hon. Raymond Buenaventura, Daly City resident
COUNCIL COMMENTS/REQUESTS
City Clerk Govea Acosta recognized Joanne Howell for her contributions to the community. She
expressed her condolences to the family and requested the meeting to be adjourned in her memory.
Councilmember Nicolas commended police officers in swing shift b for assisting a mother and child
with a place to stay for the night. She announced a partnership with the South San Francisco
Chamber of Commerce and SITIKE to promote mental health. She provided information about
another partnership with UnitedWE and the City’s Racial and Social Equity Commission to launch
the Appointments Project, which empowers women and increases gender diversity in the Boards
and Commissions. Councilmember Nicolas requested the meeting be adjourned in memory of
Bienvenido Acosta.
Councilmember Coleman requested staff collect data on all public safety traffic stops and suggested
looking at what other cities are doing to reduce interactions with the police. City Manager Futrell
indicated that staff would pursue collecting the data and provided it to Council.
Councilmember Flores expressed his gratitude to the Council for their support of the COVID-19
vaccination clinics. He thanked staff, volunteers, and San Mateo County for their collaboration and
assistance. He discussed the murder of Daunte Wright and expressed his condolences to the family.
Vice Mayor Nagales requested the meeting be adjourned in memory of former Mayor and
Assemblymember Gene Mullin. He requested having a discussion on the Outdoor Dining Program
and the Downtown Plan. City Manager Futrell stated that the Outdoor Dining Program was
operating under an emergency ordinance and had a deadline. He stated the items would be brought
back for Council consideration at a future meeting.
Mayor Addiego expressed his concerns with the COVID-19 vaccination events and suggested the
City add sitting areas for members of the community. He requested the meeting be adjourned in
memory of Gilberto Dominguez and Dan Mathiesen.
REGULAR CITY COUNCIL MEETING APRIL 14, 2021
MINUTES PAGE 3
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar and the City Council engaged in discussion of
specific item as follows: Item 5 was pulled by Councilmember Flores and Item 8 was pulled by Vice
Mayor Nagales.
Item No. 5 – Councilmember Flores inquired whether the bus stops would have cutouts and funding
options for the project. Planning Manager Rozzi indicated that the plan would create new hardscape
infrastructure for the East of 101 and bus stops cutouts could be explored. He stated that the East of
101 transit project had flexibility on funding options, if the project was selected.
Item No. 8 – Vice Mayor Nagales inquired whether the chapter that was dissolving was the one that
provided tax return assistance. Deputy Director Mediati indicated that the National AARP was the
one that provided tax support for the community.
4. Motion to approve the Minutes for the meeting of February 24, 2021 and March 10, 2021.
5. Report regarding Resolution No. 66-2021 to authorize the filing of an application for
funding assigned to MTC, committing any necessary matching funds, and stating assurance
to complete the El Camino Real Grand Boulevard Initiative Phase III OBAG Project AND
the East of 101 Transit Expansion Project. (Jeffrey Chou, Associate Engineer)
6. Report regarding Resolution No. 67-2021 authorizing the acceptance of $5,000 from Quality
Counts San Mateo County, and $17,000 from the San Mateo County Learning Hubs
Expansion Fund for the Parks and Recreation Department’s Childcare Program for Fiscal
Year 2020-2021. (Greg Mediati, Deputy Director of Parks and Recreation)
7. Report regarding Resolution No. 68-2021 determining the continued existence of an
emergency and the need to continue emergency repairs in response to the Sign Hill Diamond
Fire. (Greg Mediati, Deputy Director of Parks and Recreation)
8. Report regarding Resolution No. 69-2021 authorizing the acceptance of $4,000 from AARP
South San Francisco Chapter #3156 and $300 from the South San Francisco Women’s Club
for the Parks and Recreation Department for Fiscal Year 2020-2021. (Greg Mediati, Deputy
Director of Parks and Recreation)
9. Report regarding Resolution No. 70-2021 approving a First Amendment to the Purchase
Agreement with Polydyne, Inc. for the purchase of cationic and anionic polymers for an
additional $180,000. (Brian Schumacker, Water Quality Control Plant Superintendent.
Motion — Councilmember Nicolas/Second – Councilmember Vice Mayor Nagales: To approve
Consent Calendar items 4-9, by roll call vote: AYES: Councilmembers Coleman, Flores, and
Nicolas, Vice Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN:
None.
ADMINISTRATIVE BUSINESS
10. Report regarding adoption of Resolution No. 71-2021 of Intention to Issue Tax-Exempt
Obligations related to the Civic Campus and Street Paving Program. (Jason Wong, Deputy
Finance Director)
REGULAR CITY COUNCIL MEETING APRIL 14, 2021
MINUTES PAGE 4
Deputy Finance Director Wong presented the item and provided background information on Tax-
Exempt Obligations. He stated that under the Internal Revenue Code, an issuer of tax-exempt debt
may reimburse itself for certain costs spent on capital projects from proceeds of tax-exempt debt.
The City would continue to pay for costs of the Civic Center Campus and the Street Paving
Program from available City funds.
The following individuals addressed the City Council to provide public comment:
• Mina Richardson, community member
Motion — Councilmember Flores/Second – Councilmember Nicolas: To adopt Resolution No. 71-
2021 of Intention to Issue Tax-Exempt Obligations related to the Civic Campus and Street Paving
Program, by roll call vote: AYES: Councilmembers Coleman, Flores, Vice Mayor Nagales; NAYS:
Councilmember Nicolas and Mayor Addiego; ABSENT: None; ABSTAIN: None.
11. Report regarding adopting Resolution No. 72-2021 approving the appropriation of funding
for the Economic Mobility Resource hub, professional services agreements with
Renaissance Entrepreneurship Center and JobTrain, and accepting a contribution from Lane
Partners for the new Economic Mobility Resource Hub in South San Francisco. (Mike
Lappen and Ernesto Lucero, Economic Development Coordinators, and Nell Selander,
Deputy Director, Economic and Community Development Department)
Economic Development Coordinator Lucero presented the report and provided background
information on the new Economic Mobility Resource hub. He introduced Barrie Hathaway,
President and Chief Executive Officer of JobTrain. Mr. Hathaway provided an overview of their
workforce development program and introduced Art Taylor, Chief Strategy Officer of JobTrain who
provided an overview of the program timeline. Sharon Miller, Chief Executive Officer and Tim
Russell, Program Director of Renaissance Entrepreneurship Center provided an overview of the
small business and entrepreneurship assistance program.
Vice Mayor Nagales inquired on any lessons learned from other sites that could be brought to South
San Francisco. Mr. Russell stated that having great marketing and partnerships that would peak the
interests of the community.
Councilmember Nicolas stated she was familiar with JobTrain and Renaissance Entrepreneurship
Center and expressed her support of the programs.
Councilmember Flores expressed his support for the programs and thanked Mr. Russell for the
thoroughness of his report.
Councilmember Coleman expressed his support of the programs.
Motion — Councilmember Nicolas/Second – Councilmember Coleman: To adopt Resolution No.
72-2021 approving the appropriation of funding for the Economic Mobility Resource hub,
professional services agreements with Renaissance Entrepreneurship Center and JobTrain, and
accepting a contribution from Lane Partners for the new Economic Mobility Resource Hub in South
San Francisco, by roll call vote: AYES: Councilmembers Coleman, Flores, Vice Mayor Nagales;
NAYS: Councilmember Nicolas and Mayor Addiego; ABSENT: None; ABSTAIN: None.
REGULAR CITY COUNCIL MEETING APRIL 14, 2021
MINUTES PAGE 5
Meeting recessed: 7:45 p.m.
Meeting resumed: 7:55 p.m.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilmember Nicolas invited the community to attend the next meeting for the Racial and Social
Equity Commission on Wednesday, April 21 at 4:00 p.m. The topic would be affordable housing.
Mayor Addiego expressed his concerns with Councilmember Coleman and a conversation he had
with a Parks and Recreation Commissioner. Councilmember Coleman provided an explanation of
the call to the commissioner.
Entered into Closed Session: 08:06 p.m.
CLOSED SESSION
12. Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Property: 366 Grand Avenue (APN 012-312-310)
City Negotiators: Alex Greenwood, Director of Economic and Community Development;
Nell Selander, Deputy Director of Economic and Community Development; Mike Lappen,
Economic Development Coordinator; and Ernesto Lucero, Economic Development
Coordinator
Negotiating Party: Sebanc Properties
Under Negotiations: Price and terms
13. Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Property: City property at Oyster Point (APN 015-010-970)
City Negotiators: Alex Greenwood, Director of Economic and Community Development;
Nell Selander, Deputy Director of Economic and Community Development; and Ernesto
Lucero, Economic Development Coordinator
Negotiating Party: Ensemble Investments
Under Negotiations: Price and terms
Resumed from Closed Session: 9:16 p.m.
Report out of Closed Session by Mayor Addiego: Direction given to negotiators. No reportable
action.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting in memory of Joanne Howell,
Bienvenido Acosta, Hon. Gene Mullin, Gilberto Dominguez and Dan Mathiesen at 9:18 p.m.
Respectfully submitted by: Approved by:
Cindy Avila Mark Addiego
Assistant City Clerk Mayor
Approved by the City Council: / /
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-403 Agenda Date:5/26/2021
Version:1 Item #:5.
Report recommending to accept the construction improvements of the Linden Avenue Phase 1 Traffic Calming
Improvements Project (st1601).(Angel Torres, Senior Civil Engineer)
RECOMMENDATION
It is recommended that the City Council,by motion,accept the construction improvements of the Linden
Avenue Phase 1 Traffic Calming Improvements Project (st1601).
BACKGROUND/DISCUSSION
On June 24,2020,the City Council of South San Francisco awarded a construction contract to Burch
Construction Company of San Francisco,CA for the Linden Avenue Phase 1 Traffic Calming Improvements
Project in an amount not to exceed $605,980.
The Linden Avenue Phase 1 Traffic Calming Improvements Project is the culmination of two separate City
projects along this corridor,as further described below and shown on Attachment 1 (Project Location Map).
The projects were designed as one comprehensive project,but are being constructed in two separate
construction contracts.The work on Phase 1 consisted of improvements at two intersections,starting just south
of Pine Avenue to just north of Aspen Avenue.This project was awarded a City/County Association of
Governments (C/CAG)Transportation Development Act (TDA)grant.City project st1602 Linden Avenue
Phase 2 and Spruce Avenue Traffic Calming Improvements,which was also awarded a grant but was not to be
part of this Phase 1 construction project,includes work at three intersections starting just south of Miller
Avenue to just north of California Avenue,and along Spruce Avenue between Maple Avenue and Tamarack
Lane. The Phase 1 project’s total construction budget is $757,475.00.
These projects improve safety for pedestrians and bicyclists along the Linden Avenue corridor,helping to
mitigate conflicts with motor vehicles and encourage economic development.The projects increase driver
awareness along the corridor through the installation of traffic calming treatments such as curb extensions (bulb
-outs),advanced stop bars at stop-controlled approaches,high reflectivity thermoplastic crosswalks,and the
addition of state approved “green”color “sharrows”to increase awareness of the mixed-use bicycle and vehicle
lanes.These features will also enhance pedestrian access to transit stops and promote bicycle usage along the
Linden Avenue corridor.The projects also include storm drain runoff biofiltration/planter areas at each corner
curb extension with a new irrigation system to be utilized during the non-rainy season to irrigate the plants in
the biofiltration planters.
The City issued a Notice to the Contractor that the project was Substantially Complete as of December 24,
2020 and that the “180-Day Plant Establishment Period”had commenced as of December 16,2020.The plant
establishment period ends on June 13,2021.On January 11,2021,the Contractor was issued a list of work
items that were either defective or incomplete (Punch List),and that needed to be corrected prior to project
acceptance. All items on the punch list have been corrected or completed.
The project was initially scheduled to be completed in 50 working days,and reached substantial completionCity of South San Francisco Printed on 5/21/2021Page 1 of 2
powered by Legistar™
File #:21-403 Agenda Date:5/26/2021
Version:1 Item #:5.
The project was initially scheduled to be completed in 50 working days,and reached substantial completion
after 107 working days.Based upon the extended completion time,Burch Construction has submitted multiple
proposed change order (PCO)requests for additional compensation.The City has reviewed and denied the PCO
requests,a decision the contractor disputes.A final accounting of all project costs will be completed after
project acceptance.
At this time,staff seeks to close out the Project and file a notice of completion with the County.Accepting the
project will allow the City to proceed in calculating the final payment on the Project.
FISCAL IMPACT
The project was approved and included in the City of South San Francisco’s fiscal year 2020-21 Capital
Improvement Program (Project No.st1601)with sufficient funds allocated to cover the project costs.This
project is funded by general funds, TDA grant and Measure A funds.
The current construction cost incurred for the project is summarized as follows with the final costs to be
determined after acceptance. The final cost is not expected to exceed funding previously approved by Council.
Projected Actual (to-date)
Construction Contract $ 605,980.00 $ 564,447.30*
Construction Contingency (25%)$ 151,495.00 $ 0
Total Construction Budget $ 757,475.00 $ 564,447.30*
*Final amount pending settlement of claims with Contractor.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan Priority Area 2,Quality of Life Initiative 2.2
by rehabilitating existing streets and curb ramps and helping maintain existing city infrastructure.
CONCLUSION
Staff recommends acceptance of the project.Upon acceptance,a Notice of Completion will be filed with the
County of San Mateo Recorder’s office.At the end of the thirty-day lien period,the retention funds will be
released to the contractor after the City receives a one-year warranty bond.
Attachments:
1.Project Location Map
2.Construction Photos
3.Presentation
City of South San Francisco Printed on 5/21/2021Page 2 of 2
powered by Legistar™
LINDEN AVEPINE AVEASPEN AVEATTACHMENT 1
LINDEN AVEPINE AVE
LINDEN AVENUE PHASE 1 TRAFFIC
CALMING IMPROVEMENTS- TDA
ACCEPTANCE OF THE CONSTRUCTION IMPROVEMENTS
MAY 26, 2021
Linden Avenue Phase 1 Traffic Calming Improvements – TDA
PROJECT OVERVIEW
Improvements along Linden Ave:
Phase 1
•Aspen Avenue & Linden Avenue
•Pine Avenue & Linden Avenue
Phase 2
•California Avenue & Linden Avenue
•Lux Avenue & Linden Avenue
•Miller Avenue & Linden Avenue
2
Linden Avenue Phase 1 Traffic Calming Improvements – TDA
Aspen Avenue – Curb Extensions, Bio-Filtration/Planter Area, Crosswalks & Sharrows
3
Linden Avenue Phase 1 Traffic Calming Improvements – TDA
Pine Avenue – Curb Extensions, Bio-Filtration/Planter Area, Crosswalks & Sharrows
4
Linden Avenue Phase 1 Traffic Calming Improvements – TDA
Pine Avenue – New Irrigation System Controller and Back-Flow Preventer with Enclosure
5
Construction included new water service for planter
area for Phase 1, Phase 2 and existing landscaped lot
•2” Irrigation Water Service Installed by CalWater
•New Irrigation Back-Flow Preventer
•New Irrigation Controller
Linden Avenue Phase 1 Traffic Calming Improvements – TDA
CONSTRUCTION COST
The total construction cost incurred to date for the project is summarized as follows:
Projected Actual
(to-date)
Burch Construction Company, Construction Contract $605,980.00 $564,447.30
Construction Contingency (25%) $151,495.00 $TBD
Total Construction Costs $757,475.00 $TBD
6
Linden Avenue Phase 1 Traffic Calming Improvements – TDA
QUESTIONS?
7
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-274 Agenda Date:5/26/2021
Version:1 Item #:6.
Report regarding a resolution approving an environmental testing services agreement for laboratory testing
services with Alpha Analytical Laboratories,Inc.in an amount not to exceed $175,000 annually for Fiscal Years
2021-2022,2022-2023,2023-2024,2024-2025,and 2025-2026,and authorizing the City Manager to execute
the agreement.(Andrew Wemmer, Environmental Compliance Supervisor)
RECOMMENDATION
Staff recommends that the City Council adopt a Resolution approving an environmental testing services
agreement with Alpha Analytical Laboratories,Inc.for environmental laboratory testing services.The
National Pollution Discharge Elimination System (NPDES)and Industrial Pretreatment regulatory
requirements require ongoing wastewater constituents laboratory testing.The resolution authorizes the
City Manager to execute the agreement for Fiscal Years 2021-2022,2022-2023,2023-2024,2024-2025,and
2025-2026.
BACKGROUND/DISCUSSION
The City’s NPDES Permit regulates the discharge of treated effluent from the South San Francisco -San Bruno
Water Quality Control Plant (WQCP).The NPDES permit also requires regular independent laboratory testing
of industrial facility discharge and WQCP wastewater.Publicly Owned Treatment Works (POTW’s)routinely
contract with specialized laboratories because of the large number of resources and specialized equipment
needed for testing.Data segregation from a neutral third-party laboratory also demonstrates transparency with
the regulatory agencies, such as the California Environmental Protection Agency (CalEPA).
The WQCP’s Environmental Compliance Program regulates 26 industrial facilities through EPA-required
Wastewater Discharge Permits.Depending on the discharge permit,regulators require wastewater analysis and
reporting at a frequency ranging from monthly to semi-annually.Staff also performs background analysis of
residential areas through this program to support the evaluation of the WQCP’s local limits for pollutants of
concern.The WQCP Division bills back all independent laboratory analytical costs to the industrial facilities as
surcharges with their annual sewer service charges.
City staff directly issued a Request for Proposal (RFP)for environmental laboratory services to nine (9)
qualified environmental laboratories in 2021.Two (2)companies,Alpha Analytical Laboratories,Inc.and
Delta Environmental Laboratories,responded to the RFP.The Environmental Compliance Program Supervisor,
Acting Laboratory Supervisor,and Plant Assistant Superintendent evaluated the proposals.Based on the RFP
evealuation,WQCP staff recommends entering into an environmental testing services agreement with Alpha
Analytical Laboratories, Inc. given their qualifications, expertise, and experience (see Attachment C).
Alpha Analytical’s proposal scored the highest.Staff ranked Alpha Analytical Laboratories,Inc.based on the
combination of their professional knowledge of the City’s NPDES and Pretreatment programs,the City’s
numerous permitted industrial facilities,and excellent customer service.As the City’s independent laboratory
City of South San Francisco Printed on 5/21/2021Page 1 of 2
powered by Legistar™
File #:21-274 Agenda Date:5/26/2021
Version:1 Item #:6.
numerous permitted industrial facilities,and excellent customer service.As the City’s independent laboratory
service provider for the previous eleven (11)years,Alpha Analytical’s proposal was all-inclusive and offered a
turnkey service for the City to continue maintaining compliance with our mandated pretreatment program and
NPDES permit.
Because of the positive and longstanding relationship between the City and Alpha Analytical,staff maintained
pricing under the previous Alpha Analytical contract (July 1,2017 -June 30,2021).Continuing in this contract
with Alpha Analytical will secure discounted 2017 rates.Alpha Analytical’s service has remained exceptional
throughout the current contract period.Alpha continues to provide valuable support to the City’s NPDES
permit requirements.
The proposed agreement is attached to the accompanying resolution as Exhibit A.
RELATIONSHIP TO STRATEGIC PLAN
The mission of the WQCP division is to protect public health and the environment.Regular testing of
wastewater effluents ensures the quality of life and public safety.
FISCAL IMPACT
City Council approved the WQCP Division’s operating budget that includes environmental laboratory testing
services for the FY 2020-21.As summarized in Attachment A,the typical annual cost for sampling services is
$134,111.Staff recommends a total not to exceed the amount of $175,000 that includes a contingency for
unforeseen permittee compliance where the WQCP may require additional laboratory analyses,such as
occasional environmental impact analysis.
CONCLUSION
The South San Francisco-San Bruno Water Quality Control Plant’s NPDES Permit requires regular wastewater
analyses.Per the proposal evaluation,Alpha Analytical Laboratories,Inc.is the most qualified responsible
contractor for external laboratory testing services.Staff recommends that the City Council adopt a resolution
contracting with Alpha Analytical Laboratories,Inc.for environmental laboratory testing services mandated by
the National Pollution Discharge Elimination System (NPDES)and Industrial Pretreatment regulatory
requirements for FY 2021-2022,2022-2023,2023-2024,2024-2025,and 2025-2026.Approval of the
resolution authorizes the City Manager to execute the agreements.
Attachments:
Attachment A Alpha Analytical Laboratories Estimated Costs 2021
Attachment B Scope of Work Alpha Analytical 2021
Attachment C Laboratory Testing Proposal Evaluation 2021
City of South San Francisco Printed on 5/21/2021Page 2 of 2
powered by Legistar™
Attachment A - Alpha Analytical Laboratories Estimated Costs 2021
Analyte Method
Matrix (Sludge
= S, Waste
Water = WW
and Water =
W)
Annual QTY
(Estimated)
Special
Projects
(Estimated)Cost (unit)Cost (extended)
pH in Field (certified ELAP Lab)SM4500-H+B WW 216 36 $5.00 $1,260.00
Chemical Oxygen Demand SM5220D WW 216 12 $30.00 $6,840.00
Total Suspended Solids SM2540D WW 216 12 $20.00 $4,560.00
Total Solids SM2540B WW 0 36 $20.00 $720.00
Ammonia as NH3 SM4500NH3C WW 27 36 $38.00 $2,394.00
Biochemical Oygen Demand SM5210B WW 24 0 $50.00 $1,200.00
Total Oil and Grease EPA 1664 WW 34 36 $85.00 $5,950.00
Total Cyanide SM20-4500-CNE C&E WW 42 36 $75.00 $5,850.00
Total Metals - (9) Cd, Cr, Cu, Ni, Pb, Zn, Se, Ag,
As EPA 200.7 WW 24 0 $153.00 $3,672.00
Total Metals - (6) Cd, Cr, Cu, Ni, Pb, Zn EPA 200.7 WW 108 0 $102.00 $11,016.00
Total Copper EPA 200.7 WW 6 10 $17.00 $272.00
Mercury EPA 245.1 WW 116 0 $70.00 $8,120.00
Hexavalent Chromium SM3500-Cr B WW 0 5 $60.00 $300.00
Total Recoverable Phenolics EPA 420.1 WW 24 30 $85.00 $4,590.00
Total Sulfide SM4500SD WW 49 30 $50.00 $3,950.00
Sulfate EPA 300.0 WW 24 0 $20.00 $480.00
Volatile Organic Compouds EPA 624 WW 45 30 $150.00 $11,250.00
Semi-Volatile Organic Compounds EPA 625 WW 22 30 $200.00 $10,400.00
Organochlorine Pesticides EPA 608 WW 20 30 $85.00 $4,250.00
Poly Chlorinated Bi-phenyls EPA 608 WW 20 30 $85.00 $4,250.00
PSNS/PSES List Pharma Pollutants EPA 524.2/1666 WW 4 0 $500.00 $2,000.00
Volatile Organic Compouds EPA 624 WW 2 0 $150.00 $300.00
Semi-Volatile Organic Compounds EPA 625 WW 2 0 $200.00 $400.00
Organochlorine Pesticides EPA 608 WW 2 0 $85.00 $170.00
Poly Chlorinated Bi-phenyls EPA 608 WW 2 0 $85.00 $170.00
Poly Chlorinated Bi-phenyls EPA 1668C WW 8 0 $800.00 $6,400.00
Total Kjeldahl Nitrogen SM4500-Norg B WW 4 0 $45.00 $180.00
Nitrate + Nitrite as N SM4500-NO3 E WW 28 0 $40.00 $1,120.00
Total Ammonia as N SM4500NH3C WW 24 0 $38.00 $912.00
Total Phosphorus SM4500-P E WW 28 0 $30.00 $840.00
Total Sulfide SM4500SD WW 24 0 $48.00 $1,152.00
Total Recoverable Phenolics EPA 420.1 WW 24 0 $85.00 $2,040.00
Mercury EPA 245.1 Low Level WW 12 0 $70.00 $840.00
Mercury EPA 1631 WW 12 0 $130.00 $1,560.00
Total Metals - (12) As, Sb, Be, Cd, Cr, Cu, Pb,
Ni, Ag, Se, Tl, Zn EPA 200.8 WW 4 2 $204.00 $1,224.00
Total Metals - (4) Cr, Cu, Ni, Se EPA 200.8 WW 24 12 $68.00 $2,448.00
Total Cyanide 10-204-00-1X WW 36 0 $75.00 $2,700.00
Total Oil and Grease EPA 1664 WW 24 0 $85.00 $2,040.00
Poly Cyclic Aromatic Hydrocarbons EPA 625 - SIM WW 24 0 $200.00 $4,800.00
Total Sodium EPA 200.7 WW 24 0 $17.00 $408.00
Total Dissolved Solids SM2540C WW 24 0 $25.00 $600.00
Total Organic Carbon SM5310C WW 12 0 $55.00 $660.00
Water Suitability SM9020B - 2005 W 1 0 $295.00 $295.00
Total Metals - (6) Cd, Cr, Cu, Ni, Pb, Zn EPA 200.8 W 1 0 $102.00 $102.00
Total Recoverable Phenolics EPA 420.1 S 1 0 $85.00 $85.00
Total Cyanide EPA 9014 S 1 0 $75.00 $75.00
TPH-Gasoline EPA 8015B S 1 0 $85.00 $85.00
Hexavalent Chromium EPA 7196A S 1 0 $110.00 $110.00
Tributyltin GC - FPD S 1 0 $325.00 $325.00
TTLC and STLC Metals - As, Sb, Be, Cd, Cr, Co,
Cu, Fe, Pb, Mn, Hg, Mo, Ni, Ag, Se, Tl, and Zn
(add Ba, Co & V - Feburary 2015)EPA 6010B/7471A S 1 0 $376.00 $376.00
Dioxins/Furans EPA 8290 S 1 0 $1,250.00 $1,250.00
Poly Chlorinated Bi-phenyls EPA 8082 S 1 0 $125.00 $125.00
Organochlorine Pesticides EPA 8082 S 1 0 $125.00 $125.00
Semi-Volatile Organic Compounds EPA 8270 S 1 0 $300.00 $300.00
Attachment A - Alpha Analytical Laboratories Estimated Costs 2021
Volatile Organic Compounds EPA 8260B S 1 0 $225.00 $225.00
TPH-Diesel Motor Oil EPA 8015DRO S 1 0 $75.00 $75.00
% Solids and report both wet weight and dry
weight EPA 160.3 S 1 0 $20.00 $20.00
Composite Fee 4:1 N/A WW/S 75 50 $50.00 $6,250.00
Sample Disposal Fee N/A WW/W/S 866 134 $0.00 $0.00
EDD - Linko Report N/A WW/W/S 169 67 $0.00 $0.00
Courier Fee N/A $0.00 $0.00
One grab sample. Includes use of
autosampler.N/A WW 0 36 $0.00
Four grab samples. Includes use of
autosampler. 4 site visits in 24 hours.N/A WW 0 12 $0.00
24hr composite sample. Includes use of
autosampler. 2 site visits in 24 hours.N/A WW 0 9 $0.00
24hr composite sample and one grab sample.
Includes use of autosampler. 2 site visits in 24
hours.N/A WW 92 33 $0.00
24hr composite and three grab samples.
Includes use of autosampler. 4 site visits in 24
hours.N/A WW 13 0 $0.00
24hr composite sample and four grab
samples. Includes use of autosampler. 5 site
visits in 24 hours.N/A WW 28 10 $0.00
Hg grab sampling w/ ISCO (2 Techs up to 1.5
hrs). Monthly metals sampling.N/A WW 12 0 $0.00
Hg grab sampling supplies. Monthly metals
sampling.N/A WW 12 0 $0.00
Wastewater sampling technician hours.
Prepare COC, labels and bottles for Nutrient
Sampling.
Day 1 - Collect E001 samples for Ortho
Phosphate and filter in field within 15 minutes
of sample collection.
Day 2 - Collect samples from E001 24 hour
composite sample provided by City of SSF-
WQCP and filter for dissolved / soluble
analysis.N/A WW 24 0 $0.00
Disposable supplies. 0.45 micron disposable
filter.N/A WW 24 0 $0.00
New factory sealed peristaltic pump tubing
and new sample suction line. Includes use of
GEOTECH Masterflex II Peristaltic Pump N/A WW 24 0 $0.00
Misc. Supplies. New factory sealed peristaltic
pump tubing, new sample suction line and (if
needed for composite sample) new factory
sealed ProPak sample bottle liner.N/A WW 133 100 $0.00
ANALYTICAL TOTAL ESTIMATE $134,111.00
SAMPLING TOTAL ESTIMATE $0.00
TOTAL ESTIMATE $134,111.00
Attachment B - Scope of Work
Alpha Analytical Laboratories
Analytical Testing Services 2021-2022, 2022-2023, 2023-2024, 2024-2025 and
2025-2026
Alpha Analytical Laboratories, Inc. Scope of Work to provide laboratory analysis of
samples as required by NPDES (National Pollutant Discharge Elimination System)
Permit No. R2-2019-0021.
The City of South San Francisco is required to comply with the wastewater discharge
provisions listed in NPDES Permit No. R2-2019-0021, which requires regular
analysis of plant influent and effluent; biosolids; significant industrial user discharge;
stormwater; nutrients; PCBs by method 1668; and additional analysis of various
discharges as needed.
Analytical services will be in support of the City’s Environmental Compliance and
Water Quality Control Laboratory Programs.
Alpha Analytical Laboratories, Inc. will be responsible for the analysis of monthly,
quarterly and semi-annual samples of plant influent and plant effluent; analysis of
semi-annual biosolids samples; analysis of bi-monthly, quarterly or semi-annual
significant industrial user samples; analysis of semi-annual stormwater samples and
analysis of additional samples of various discharges as needed. Alpha is expected to
meet the standard turnaround time of 10 working days. Occasionally a rush analysis
with a turnaround time of between 1-5 working days will be needed. Alpha must be
able to meet the turnaround time for the occasional rush analysis.
Alpha Analytical Laboratories, Inc. shall furnish all materials, labor and expense
needed to analyze and issue reports for various wastewater, biosolids, industrial, and
miscellaneous samples.
Analytical Methods and Detection Limits
Alpha must be able to meet the following minimum levels of quantification as stated
in Attachment G of NPDES Permit No. R2-2019-0021.
Dioxin or Furan
Congener
Minimum
Level
(pg/L)
1998 Toxicity
Equivalency
Factor
Bioaccumulation
Equivalency
Factor
2,3,7,8-TCDD 10 1.0 1.0
1,2,3,7,8-PeCDD 50 1.0 0.9
1,2,3,4,7,8-HxCDD 50 0.1 0.3
1,2,3,6,7,8-HxCDD 50 0.1 0.1
1,2,3,7,8,9-HxCDD 50 0.1 0.1
1,2,3,4,6,7,8-HpCDD 50 0.01 0.05
OCDD 100 0.0003 0.01
2,3,7,8-TCDF 10 0.1 0.8
1,2,3,7,8-PeCDF 50 0.03 0.2
2,3,4,7,8-PeCDF 50 0.3 1.6
1,2,3,4,7,8-HxCDF 50 0.1 0.08
1,2,3,6,7,8-HxCDF 50 0.1 0.2
1,2,3,7,8,9-HxCDF 50 0.1 0.6
2,3,4,6,7,8-HxCDF 50 0.1 0.7
1,2,3,4,6,7,8-HpCDF 50 0.01 0.01
1,2,3,4,7,8,9-HpCDF 50 0.01 0.4
OCDF 100 0.0003 0.02
List of Monitoring Parameters and Analytical Methods
CTR
No.
Pollutant/Parameter
Method
Minimum Levels2
(µg/l)
GC
GCMS
LC
Color
FAA
GFAA
ICP
ICP
MS
SPGFAA
HYD
RIDE
CVAA
DCP
1. Antimony 204.2 10 5 50 0.5 5 0.5 1000
2. Arsenic 206.3 20 2 10 2 2 1 1000
3. Beryllium 20 0.5 2 0.5 1 1000
4. Cadmium 200 or 213 10 0.5 10 0.25 0.5 1000
5a. Chromium (III) SM 3500
5b. Chromium (VI) SM 3500 10 5 1000
Chromium (total)4 SM 3500 50 2 10 0.5 1 1000
6. Copper 200.9 25 5 10 0.5 2 1000
7. Lead 200.9 20 5 5 0.5 2 10,000
8. Mercury 1631
(note)5
9. Nickel 249.2 50 5 20 1 5 1000
10.
Selenium
200.8 or
SM 3114B
or C
5
10
2
5
1
1000
11. Silver 272.2 10 1 10 0.25 2 1000
12. Thallium 279.2 10 2 10 1 5 1000
13. Zinc 200 or 289 20 20 1 10
14. Cyanide SM 4500
CN- C or I 5
15. Asbestos (only required for
dischargers to MUN waters)5 0100.2 6
16. 2,3,7,8-TCDD and 17
congeners (Dioxin) 1613
17. Acrolein 603 2.0 5
18. Acrylonitrile 603 2.0 2
19. Benzene 602 0.5 2
33. Ethylbenzene 602 0.5 2
39. Toluene 602 0.5 2
20. Bromoform 601 0.5 2
21. Carbon Tetrachloride 601 0.5 2
22. Chlorobenzene 601 0.5 2
23. Chlorodibromomethane 601 0.5 2
24. Chloroethane 601 0.5 2
25. 2-Chloroethylvinyl Ether 601 1 1
26. Chloroform 601 0.5 2
75. 1,2-Dichlorobenzene 601 0.5 2
76. 1,3-Dichlorobenzene 601 0.5 2
77. 1,4-Dichlorobenzene 601 0.5 2
27. Dichlorobromomethane 601 0.5 2
28. 1,1-Dichloroethane 601 0.5 1
29. 1,2-Dichloroethane 601 0.5 2
30. 1,1-Dichloroethylene or
1,1-Dichloroethene 601 0.5 2
31. 1,2-Dichloropropane 601 0.5 1
32. 1,3-Dichloropropylene or
1,3-Dichloropropene 601 0.5 2
34. Methyl Bromide or
Bromomethane 601 1.0 2
CTR
No.
Pollutant/Parameter
Method
Minimum Levels2
(µg/l)
GC
GCMS
LC
Color
FAA
GFAA
ICP
ICP
MS
SPGFAA
HYD
RIDE
CVAA
DCP
35. Methyl Chloride or
Chloromethane 601 0.5 2
36. Methylene Chloride or
Dichlorormethane 601 0.5 2
37. 1,1,2,2-Tetrachloroethane 601 0.5 1
38. Tetrachloroethylene 601 0.5 2
40. 1,2-Trans-Dichloroethylene 601 0.5 1
41. 1,1,1-Trichloroethane 601 0.5 2
42. 1,1,2-Trichloroethane 601 0.5 2
43. Trichloroethene 601 0.5 2
44. Vinyl Chloride 601 0.5 2
45. 2-Chlorophenol 604 2 5
46. 2,4-Dichlorophenol 604 1 5
47. 2,4-Dimethylphenol 604 1 2
48. 2-Methyl-4,6-Dinitrophenol or
Dinitro-2-methylphenol 604 10 5
49. 2,4-Dinitrophenol 604 5 5
50. 2-Nitrophenol 604 10
51. 4-Nitrophenol 604 5 10
52. 3-Methyl-4-Chlorophenol 604 5 1
53. Pentachlorophenol 604 1 5
54. Phenol 604 1 1 50
55. 2,4,6-Trichlorophenol 604 10 10
56. Acenaphthene 610 HPLC 1 1 0.5
57. Acenaphthylene 610 HPLC 10 0.2
58. Anthracene 610 HPLC 10 2
60. Benzo(a)Anthracene or 1,2
Benzanthracene 610 HPLC 10 5
61. Benzo(a)Pyrene 610 HPLC 10 2
62. Benzo(b)Fluoranthene or 3,4
Benzofluoranthene 610 HPLC 10 10
63. Benzo(ghi)Perylene 610 HPLC 5 0.1
64. Benzo(k)Fluoranthene 610 HPLC 10 2
74. Dibenzo(a,h)Anthracene 610 HPLC 10 0.1
86. Fluoranthene 610 HPLC 10 1 0.05
87. Fluorene 610 HPLC 10 0.1
92. Indeno(1,2,3-cd) Pyrene 610 HPLC 10 0.05
100. Pyrene 610 HPLC 10 0.05
68. Bis(2-Ethylhexyl)Phthalate 606 or 625 10 5
70. Butylbenzyl Phthalate 606 or 625 10 10
79. Diethyl Phthalate 606 or 625 10 2
80. Dimethyl Phthalate 606 or 625 10 2
81. Di-n-Butyl Phthalate 606 or 625 10
84. Di-n-Octyl Phthalate 606 or 625 10
59. Benzidine 625 5
65. Bis(2-Chloroethoxy)Methane 625 5
66. Bis(2-Chloroethyl)Ether 625 10 1
67. Bis(2-Chloroisopropyl)Ether 625 10 2
69. 4-Bromophenyl Phenyl Ether 625 10 5
CTR
No.
Pollutant/Parameter
Method
Minimum Levels2
(µg/l)
GC
GCMS
LC
Color
FAA
GFAA
ICP
ICP
MS
SPGFAA
HYD
RIDE
CVAA
DCP
71. 2-Chloronaphthalene 625 10
72. 4-Chlorophenyl Phenyl Ether 625 5
73. Chrysene 625 10 5
78. 3,3’-Dichlorobenzidine 625 5
82. 2,4-Dinitrotoluene 625 10 5
83. 2,6-Dinitrotoluene 625 5
85. 1,2-Diphenylhydrazine (note)7 625 1
88. Hexachlorobenzene 625 5 1
89. Hexachlorobutadiene 625 5 1
90. Hexachlorocyclopentadiene 625 5 5
91. Hexachloroethane 625 5 1
93. Isophorone 625 10 1
94. Naphthalene 625 10 1 0.2
95. Nitrobenzene 625 10 1
96. N-Nitrosodimethylamine 625 10 5
97. N-Nitrosodi-n-Propylamine 625 10 5
98. N-Nitrosodiphenylamine 625 10 1
99. Phenanthrene 625 5 0.05
101. 1,2,4-Trichlorobenzene 625 1 5
102. Aldrin 608 0.005
103. α-BHC 608 0.01
104. β-BHC 608 0.005
105. γ-BHC (Lindane) 608 0.02
106. δ-BHC 608 0.005
107. Chlordane 608 0.1
108. 4,4’-DDT 608 0.01
109. 4,4’-DDE 608 0.05
110. 4,4’-DDD 608 0.05
111. Dieldrin 608 0.01
112. Endosulfan (alpha) 608 0.02
113. Endosulfan (beta) 608 0.01
114. Endosulfan Sulfate 608 0.05
115. Endrin 608 0.01
116. Endrin Aldehyde 608 0.01
117. Heptachlor 608 0.01
118. Heptachlor Epoxide 608 0.01
119-
125
PCBs: Aroclors 1016, 1221,
1232, 1242, 1248, 1254, 1260 608 0.5
126. Toxaphene 608 0.5
Alpha Analytical Laboratories Estimated Cost Sheet
Analyte Method
Matrix
(Sludge =
S, Waste
Water =
WW and
Water =
W)
Annual
QTY
(Estimated)
Special
Projects
(Estimated) Cost (unit) Cost (extended)
pH in Field
(certified ELAP
Lab) SM4500-H+B WW 216 36 $5.00 $1,260.00
Chemical Oxygen
Demand SM5220D WW 216 12 $30.00 $6,840.00
Total Suspended
Solids SM2540D WW 216 12 $20.00 $4,560.00
Total Solids SM2540B WW 0 36 $20.00 $720.00
Ammonia as NH3 SM4500NH3C WW 27 36 $38.00 $2,394.00
Biochemical
Oygen Demand SM5210B WW 24 0 $50.00 $1,200.00
Total Oil and
Grease EPA 1664 WW 34 36 $85.00 $5,950.00
Total Cyanide
SM20-4500-
CNE C&E WW 42 36 $75.00 $5,850.00
Total Metals - (9)
Cd, Cr, Cu, Ni, Pb,
Zn, Se, Ag, As EPA 200.7 WW 24 0 $153.00 $3,672.00
Total Metals - (6)
Cd, Cr, Cu, Ni, Pb,
Zn EPA 200.7 WW 108 0 $102.00 $11,016.00
Total Copper EPA 200.7 WW 6 10 $17.00 $272.00
Mercury EPA 245.1 WW 116 0 $70.00 $8,120.00
Hexavalent
Chromium SM3500-Cr B WW 0 5 $60.00 $300.00
Total
Recoverable
Phenolics EPA 420.1 WW 24 30 $85.00 $4,590.00
Total Sulfide SM4500SD WW 49 30 $50.00 $3,950.00
Sulfate EPA 300.0 WW 24 0 $20.00 $480.00
Volatile Organic
Compouds EPA 624 WW 45 30 $150.00 $11,250.00
Semi-Volatile
Organic
Compounds EPA 625 WW 22 30 $200.00 $10,400.00
Organochlorine
Pesticides EPA 608 WW 20 30 $85.00 $4,250.00
Poly Chlorinated
Bi-phenyls EPA 608 WW 20 30 $85.00 $4,250.00
PSNS/PSES List
Pharma
Pollutants
EPA
524.2/1666 WW 4 0 $500.00 $2,000.00
Volatile Organic
Compouds EPA 624 WW 2 0 $150.00 $300.00
Semi-Volatile
Organic
Compounds EPA 625 WW 2 0 $200.00 $400.00
Organochlorine
Pesticides EPA 608 WW 2 0 $85.00 $170.00
Poly Chlorinated
Bi-phenyls EPA 608 WW 2 0 $85.00 $170.00
Poly Chlorinated
Bi-phenyls EPA 1668C WW 8 0 $800.00 $6,400.00
Total Kjeldahl
Nitrogen
SM4500-Norg
B WW 4 0 $45.00 $180.00
Nitrate + Nitrite
as N
SM4500-NO3
E WW 28 0 $40.00 $1,120.00
Total Ammonia
as N SM4500NH3C WW 24 0 $38.00 $912.00
Total Phosphorus SM4500-P E WW 28 0 $30.00 $840.00
Total Sulfide SM4500SD WW 24 0 $48.00 $1,152.00
Total
Recoverable
Phenolics EPA 420.1 WW 24 0 $85.00 $2,040.00
Mercury
EPA 245.1
Low Level WW 12 0 $70.00 $840.00
Mercury EPA 1631 WW 12 0 $130.00 $1,560.00
Total Metals -
(12) As, Sb, Be,
Cd, Cr, Cu, Pb, Ni,
Ag, Se, Tl, Zn EPA 200.8 WW 4 2 $204.00 $1,224.00
Total Metals - (4)
Cr, Cu, Ni, Se EPA 200.8 WW 24 12 $68.00 $2,448.00
Total Cyanide 10-204-00-1X WW 36 0 $75.00 $2,700.00
Total Oil and
Grease EPA 1664 WW 24 0 $85.00 $2,040.00
Poly Cyclic
Aromatic
Hydrocarbons EPA 625 - SIM WW 24 0 $200.00 $4,800.00
Total Sodium EPA 200.7 WW 24 0 $17.00 $408.00
Total Dissolved
Solids SM2540C WW 24 0 $25.00 $600.00
Total Organic
Carbon SM5310C WW 12 0 $55.00 $660.00
Water Suitability
SM9020B -
2005 W 1 0 $295.00 $295.00
Total Metals - (6)
Cd, Cr, Cu, Ni, Pb,
Zn EPA 200.8 W 1 0 $102.00 $102.00
Total
Recoverable
Phenolics EPA 420.1 S 1 0 $85.00 $85.00
Total Cyanide EPA 9014 S 1 0 $75.00 $75.00
TPH-Gasoline EPA 8015B S 1 0 $85.00 $85.00
Hexavalent
Chromium EPA 7196A S 1 0 $110.00 $110.00
Tributyltin GC - FPD S 1 0 $325.00 $325.00
TTLC and STLC
Metals - As, Sb,
Be, Cd, Cr, Co,
Cu, Fe, Pb, Mn,
Hg, Mo, Ni, Ag,
Se, Tl, and Zn
(add Ba, Co & V -
Feburary 2015)
EPA
6010B/7471A S 1 0 $376.00 $376.00
Dioxins/Furans EPA 8290 S 1 0 $1,250.00 $1,250.00
Poly Chlorinated
Bi-phenyls EPA 8082 S 1 0 $125.00 $125.00
Organochlorine
Pesticides EPA 8082 S 1 0 $125.00 $125.00
Semi-Volatile
Organic
Compounds EPA 8270 S 1 0 $300.00 $300.00
Volatile Organic
Compounds EPA 8260B S 1 0 $225.00 $225.00
TPH-Diesel
Motor Oil EPA 8015DRO S 1 0 $75.00 $75.00
% Solids and
report both wet
weight and dry
weight EPA 160.3 S 1 0 $20.00 $20.00
Composite Fee
4:1 N/A WW/S 75 50 $50.00 $6,250.00
Sample Disposal
Fee N/A WW/W/S 866 134 $0.00 $0.00
EDD - Linko
Report N/A WW/W/S 169 67 $0.00 $0.00
Courier Fee N/A $0.00 $0.00
One grab
sample. Includes N/A WW 0 36 $0.00
use of
autosampler.
Four grab
samples.
Includes use of
autosampler. 4
site visits in 24
hours. N/A WW 0 12 $0.00
24hr composite
sample. Includes
use of
autosampler. 2
site visits in 24
hours. N/A WW 0 9 $0.00
24hr composite
sample and one
grab sample.
Includes use of
autosampler. 2
site visits in 24
hours. N/A WW 92 33 $0.00
24hr composite
and three grab
samples.
Includes use of
autosampler. 4
site visits in 24
hours. N/A WW 13 0 $0.00
24hr composite
sample and four
grab samples.
Includes use of
autosampler. 5
site visits in 24
hours. N/A WW 28 10 $0.00
Hg grab sampling
w/ ISCO (2 Techs
up to 1.5 hrs).
Monthly metals
sampling. N/A WW 12 0 $0.00
Hg grab sampling
supplies.
Monthly metals
sampling. N/A WW 12 0 $0.00
Wastewater
sampling
technician hours.
Prepare COC,
labels and
bottles for
Nutrient
Sampling.
Day 1 - Collect
E001 samples for
Ortho Phosphate
and filter in field
within 15
minutes of
sample
collection.
Day 2 - Collect
samples from
E001 24 hour
composite
sample provided
by City of SSF-
WQCP and filter
for dissolved /
soluble analysis. N/A WW 24 0 $0.00
Disposable
supplies. 0.45
micron
disposable filter. N/A WW 24 0 $0.00
New factory
sealed peristaltic
pump tubing and
new sample
suction line.
Includes use of
GEOTECH
Masterflex II
Peristaltic Pump N/A WW 24 0 $0.00
Misc. Supplies.
New factory
sealed peristaltic
pump tubing,
new sample
suction line and
(if needed for
composite
sample) new
factory sealed N/A WW 133 100 $0.00
ProPak sample
bottle liner.
ANALYTICAL
TOTAL ESTIMATE $134,111.00
SAMPLING
TOTAL ESTIMATE $0.00
TOTAL ESTIMATE $134,111.00
Attachment C - Laboratory Testing Proposal Evaluation 2021
Company Location Sample Transport
SSF
Exp.
(years)
Qual/Exp
Rating
(SUM)
Est. City
Labor
Hours
Est. Annual
Cost
Est. City
Labor Cost
Total Est
Annual Cost
Cost
Rating
(SUM)
Efficiency
Rating
(SUM)
Readibility
of
Proposal
(SUM)
Total
Points
Alpha Analytical Laboratories Ukiah, CA Same-day courier 11 85 0 $134,111 $0 $134,111 75 85 27 272
Delta Environmental Benicia, CA Same-day courier 0 79 378 $72,057 $28,350 $100,407 82 78 22 261
Estimated City Labor Cost calculated based on staff hours required to setup approximately 26 distinct monitoring and analytical programs, labor hours setting up
specified required electronic data deliverables and reporting requirements, quality control/quality assurance of sampling programs and permit requirements.
Labor hours estimated at 12 hours for each permit project (12 x 26 = 312) and a total of 30 hours for WQCP lab projects.
Additionally, background/pump station lab projects are performed at 12 sites. Estimated at 36 City labor hours for coordination and project set-up
$75 per hour is rate used per Master Fee Schedule. Total of 378 hours x $75 = $28350.
As the City's laboratory service provider for the previous 11 years, Alpha Analytical's proposal is all-inclusive. Additional labor costs are $0 as projects will continue
uninterrupted and will not require City staff time for setup. Additionally, samples are transported same-day via courier immediately after sampling, ensuring sample
holding times and temperatures are within compliance limits when received. Therefore, resampling and expedited shipping costs are estimated at $0.
Attachment D - SSF Laboratory Testing Proposal Evaluation 2021 - Ratings Total
Company Location Sample Transport
SSF
Exp.
(years)
Qual/Exp
Rating (SUM)
Est. City
Labor
Hours
Est. Annual
Cost
Est.
City
Labor
Cost
Total Est
Annual Cost
Cost
Rating
(SUM)
Efficiency
Rating
(SUM)
Readibility
of
Proposal
(SUM)
Total
Points
Alpha Analytical Laboratories Ukiah, CA Same-day courier 11 85 0 $134,111 $0 $134,111 75 85 27 272
Delta Environmental Benicia, CA Same-day courier 0 79 378 $72,057 $28,350 $100,407 82 78 22 261
Qualifications/
Experience (30
max)
Cost
(30 pts
Max)
Efficiency
(30 pts
Max)
Readibility
(10 pts
Max)
Total
(100
pts
Max)
REVIEWER 1 28 25 29 9 91
Nicholas Talbot 26 27 26 7 86
REVIEWER 2 28 25 28 9 90
Janice Chapman 26 27 26 7.5 86.5
REVIEWER 3 29 25 28 9 91
Andrew Wemmer 27 28 26 7 88
Alpha Analytical Laboratories
Delta Environmental
Alpha Analytical Laboratories
Delta Environmental
Alpha Analytical Laboratories
Delta Environmental
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-275 Agenda Date:5/26/2021
Version:1 Item #:6a.
Resolution approving an environmental testing services agreement for environmental laboratory testing
services with Alpha Analytical Laboratories,Inc.in an amount not to exceed $175,000.00 annually for Fiscal
Years 2021-2022,2022-2023,2023-2024,2024-2025 and 2025-2026,and authorizing the City Manager to
execute the agreement.
WHEREAS,the South San Francisco -San Bruno Water Quality Control Plant is regulated under NPDES
Permit No.R2-2019-0021,requiring regular laboratory testing of regulated industrial discharge and Water
Quality Control Plant process wastewater; and
WHEREAS, required testing must be performed by a laboratory certified for all required analyses; and
WHEREAS,the City of South San Francisco issued a Request for Proposals for these services on March 22,
2021, and two (2) proposals were received on April 27-28, 2021; and
WHEREAS,City of South San Francisco Environmental Compliance and Laboratory staff evaluated
qualifications of proposals received; and
WHEREAS,the most comprehensive and qualified proposal received for these services was submitted by
Alpha Analytical Laboratories, Inc.; and
WHEREAS,City staff recommends that the City Council approve an environmental testing services agreement
for environmental laboratory testing services with Alpha Analytical Laboratories,Inc.,attached hereto as
Exhibit A,in an amount not to exceed $175,000.00 annually for Fiscal Years 2021-2022,2022-2023,2023-
2024, 2024-2025 and 2025-2026.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco as follows:
1.The City Council approves an environmental testing services agreement for environmental laboratory
testing services with Alpha Analytical Laboratories,Inc.in an amount not to exceed $175,000.00
annually for Fiscal Years 2021-2022,2022-2023,2023-2024,2024-2025 and 2025-2026,attached
hereto and incorporated herein as Exhibit A.
2.The City Manager is authorized to execute the environmental testing services agreement with Alpha
Analytical Laboratories,Inc.,in substantially the same form as Exhibit A,subject to approval as to form
by the City Attorney.The City Manager is also authorized to take any other action consistent with the
intent of this resolution.
City of South San Francisco Printed on 6/1/2021Page 1 of 2
powered by Legistar™
File #:21-275 Agenda Date:5/26/2021
Version:1 Item #:6a.
*****
City of South San Francisco Printed on 6/1/2021Page 2 of 2
powered by Legistar™
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 1 of 16
CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND
ALPHA ANALYTICAL LABORATORIES
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Alpha Analytical Laboratories (“Consultant”) (together sometimes referred to as the
“Parties”) as of July 1, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2026, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $875,000
($175,000 annually), notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event
of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s
compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement
shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in
the manner set forth herein. The payments specified below shall be the only payments from City to
Exhibit A
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 2 of 16
Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in
the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for
duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 3 of 16
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement _____________________________. Reimbursable expenses shall not
exceed $_____________________. Expenses not listed above are not chargeable to
City. Reimbursable expenses are included in the total amount of compensation provided
under Section 2 of this Agreement that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit ____. Unless Consultant
provides City with a valid Form 590 or other valid, written evidence of an exemption or
waiver from withholding, City may withhold California taxes from payments to Consultant
as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or
waivers) from all subcontractors. Consultant accepts sole responsibility for withholding
taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with Consultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 4 of 16
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 5 of 16
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 6 of 16
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 7 of 16
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 8 of 16
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 9 of 16
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 10 of 16
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 11 of 16
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 12 of 16
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 13 of 16
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 14 of 16
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by _________________
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows: Consultant
___________________________
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 15 of 16
___________________________
___________________________
___________________________
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Alpha Analytical Laboratories Page 16 of 16
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT B
COMPENSATION SCHEDULE
EXHIBIT C
INSURANCE CERTIFICATES
[OPTIONAL] EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-384 Agenda Date:5/26/2021
Version:1 Item #:7.
Report regarding a resolution determining the continued existence of an emergency and the need to continue
emergency repairs in response to the Sign Hill Diamond Fire.(Greg Mediati,Deputy Director of Parks and
Recreation)
RECOMMENDATION
It is recommended that the City Council adopt a resolution determining the continued existence of an
emergency and the need to continue emergency repairs in response to the Sign Hill Diamond Fire.
On October 16,2020 at 11:54 a.m.,a fire ignited on Sign Hill originating on the western section of the iconic
letters.This was the third day of a regional Red Flag Warning with elevated temperatures,reduced humidity,
and a steady easterly wind.The wind pushed the fire quickly to the west across the southern face of the hill
through the grasses before spreading into the nearby tree groves.The incident commander realized the fire
would grow quickly and structures would be threatened.Additional resources were immediately called to the
scene to assist.
In total,five alarms of fire apparatus from South San Francisco and nearby agencies responded to the
emergency.Additionally,an agreement with California Forestry and Fire Department (CalFire)was utilized and
provided the City with their associated aircraft,hand crews and wildland firefighting equipment for the
incident.The fire burned for nearly three hours before being declared under control.Fire crews remained on
site for over two days to ensure all hot spots were extinguished and embers would not reignite.Fortunately,the
fire was kept to 16 acres and only caused minor property damage to three homes on Mountain Road,and no
one was injured,thanks to the fuel load reduction and fire break work completed in recent years and the fire
fighters’ great efforts.
Immediately after the fire,the City Manager’s Office,Parks and Recreation Department,Fire Department and
Public Works/Engineering Department staff met to discuss next steps to prepare the hill for the winter months.
On October 22,2020,City Parks and Recreation staff completed a walkthrough and prepared an assessment of
the state of the Sign Hill environment and trails to evaluate the scale of fire damage.Based on staff’s
assessment,two phases of work were established -short term work to winterize the hill,remove hazards,and
make it safe to reopen,and longer term work to expand on the ongoing fuel load reduction and maintain
firebreaks on Sign Hill.
Due to the emergent nature of the short term work to prepare Sign Hill for wet weather,and potential debris
flows,falling trees,or the potential for future fire due to the buildup of fuel in the form of dead trees and brush,
it was determined an emergency declaration was needed to expedite the work.
At the November 24,2020 Regular City Council Meeting,the City Council adopted a resolution determining
the existence of an emergency as a result of the Diamond Fire,and authorized emergency repairs.These repairs
largely include the removal of more than 1,500 trees directly impacted by the Diamond Fire for a contract total
not to exceed $900,000.Additionally,the City executed a contract with Acacia Environmental Construction to
City of South San Francisco Printed on 5/21/2021Page 1 of 3
powered by Legistar™
File #:21-384 Agenda Date:5/26/2021
Version:1 Item #:7.
not to exceed $900,000.Additionally,the City executed a contract with Acacia Environmental Construction to
perform immediate slope stabilization and erosion mitigation work on newly exposed and vulnerable sloped
areas for a contract total not to exceed $110,559.
For historical context,it should be noted that on September 12,2018,the City Council adopted a resolution
delegating authority to the City Manager to order any emergency action and enter into necessary contracts
pursuant to the provisions and restrictions of Public Contract Code Section 22050.
Tree Removals
Davey Tree Experts began their work on December 3,2020 focusing on the area near the Ridge Trail known as
Seubert Grove.At the time of drafting this report,this portion of the work is largely complete.The next phase
of work has begun and is focused on clearing the Iris Trail and Letters Trail of any hazardous trees.In each of
these areas,the trees being removed are largely being chipped on site to help with slope stabilization or are
safely stockpiled for use in restoration efforts on the hill.Some tree trunks of twelve inches or greater in
diameter may be left on the ground perpendicular to the slope of the hill.The smaller brush is being removed so
as not to serve as potential fuel for the next fire season.This work is in accordance with CalFire forestry
guidance.
The Seubert,Eucalyptus,and Ridge Trails have been cleared of hazardous trees within falling proximity to the
trails and were opened to the public starting on February 23,2021.At this time the Iris Trail and Letters Trail
remain closed as hazardous trees are still present near parts of these trails.Parks staff anticipates these trails to
open in the next few weeks.When these areas are made safe,the Parks Division will re-open these two trails
and tree work will shift focus to trees adjacent to residences on the hill in a preventative effort to abate the
impacted and hazardous trees for the dry season in 2021.The status of the trails on Sign Hill will be regularly
updated on the City’s webpage under the Sign Hill link for residents to access closure information.
Tree work is expected to continue through much of 2021.The month of March marked the beginning of bird
nesting season,and Parks staff have gone out to bid and have finalized a contract with Wood PLC,a biologist
consultant to survey for nesting birds.Performing bird nest surveys will allow for work to continue through the
nesting season.Wood PLC has conducted preliminary surveys on the week of April 19,2021 and are
performing subsequent surveys every fourteen days through August 2021,the end of nesting season.Some
nesting raptor species were found and these nests will be left undisturbed till after the nesting season.Wood
PLC is working directly with Davey Tree,while coordinating with City staff to guide work appropriately.
Surveying for bird nests during the tree work is required by the Migratory Bird Act which provides protections
to bird habitat.Staff has found it necessary to continue work through the nesting season in order to open all
trails to the public within a reasonable timeframe,and to reduce the fuel load that still exists on the hill as much
as possible prior to the next fire season.
Erosion Control
Acacia Environmental Construction was contracted to perform the erosion control efforts on December 11,
2020.Staff met with Acacia’s project team on December 14 to discuss the project’s priorities and phases of
work.Erosion control work began on December 28,2020,and consists of installation of check dams in
drainage areas and culverts,fiber waddle installation on steep slopes,and hydro-seeding barren areas of the hill
with a native seed blend,which in addition to the slope stabilization efforts will help re-establish the hill’s
native grassland ecosystem.Additionally,tree stumps and root mass from felled trees are left in place to help
City of South San Francisco Printed on 5/21/2021Page 2 of 3
powered by Legistar™
File #:21-384 Agenda Date:5/26/2021
Version:1 Item #:7.
with slope stabilization. Mulch from removed trees was also spread to lessen rain impacts.
Acacia Environmental Construction completed the erosion control work in early February 2021.The hydro-
seeding that was installed is already sprouting and beginning to take root as intended,providing crucial
stabilization of hillsides and future native habitat for native species.
Emergency Continuation
Continuation of this emergency is necessary to continue the aforementioned work in response to the Diamond
Fire and safely re-open the park as soon as possible.Terminating the work now would leave hundreds of
hazardous trees in immediate proximity to paths of travel.
As required by Public Contract Code section 22050(c)(1),this emergency tree removal and erosion control
project will continue to be placed back on future regular City Council meeting agendas for the Council to
review this emergency action and determine whether there is a need to continue the action,until such
emergency repairs have been completed and the project terminated.Section 22050 requires the City Council
determine the continuance of the emergency by a four-fifths vote.Adoption of the associated resolution
authorizes the continuance of the emergency repair work to address the response to the Diamond Fire and
related repairs.
FISCAL IMPACT
Work for the immediate tree work and erosion control measures is estimated to be $1,010,559,though
subsequent work is needed to rehabilitate trails and park amenities,and for habitat restoration.Cost estimates
for that work are to be determined once tree work is complete.Bird nest surveying for the year of 2021 is a
total of $18,988. Currently, funding exists outside of the general fund for this project.
RELATIONSHIP TO STRATEGIC PLAN
This project will contribute to the City’s Strategic Plan under Priority #2 by helping to create sustainable parks
and open space areas, and under Priority #4 by enhancing public safety in and around Sign Hill.
CONCLUSION
Approving the resolution and adopting the findings will authorize the continuation of emergency repair work to
address the hazardous conditions as a result of the Diamond Fire on Sign Hill.Staff recommends that the City
Council determines that the emergency continues to exist and the emergency action,undertaken pursuant to the
City Manager’s delegated authority, remains necessary.
City of South San Francisco Printed on 5/21/2021Page 3 of 3
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-385 Agenda Date:5/26/2021
Version:1 Item #:7a.
Resolution determining the continued existence of an emergency and authorizing procurement for emergency
remediation work relating to fire damage on Sign Hill in South San Francisco.
WHEREAS,on September 12,2018,the City Council adopted a resolution delegating authority to the City
Manager to order any emergency action and enter into necessary contracts pursuant to the provisions and
restrictions of California Public Contract Code Section 22050; and
WHEREAS,on October 16,2020,a multi-alarm grass fire broke out on the western section of the iconic letters
at Sign Hill in South San Francisco,where multiple recreational trails are located and frequently used by the
public; and
WHEREAS,the wind pushed the fire quickly to the west across the southern face of the hill through the grasses
and spread into the nearby tree groves, killing hundreds of trees which now pose a public safety hazard; and
WHEREAS, the fire burned over 16 acres of land and damaged a significant number of trees and trails; and
WHEREAS,although the fire has been contained,the damaged trees have since become a falling hazard and
trails remain severely damaged or destroyed,creating an extremely dangerous condition for the public and
rendering the Sign Hill trails unsafe for trail users, and also required them to be closed to the public; and
WHEREAS,at the November 24,2020 Regular City Council Meeting,the City Council adopted a resolution
determining the existence of an emergency as a result of the Diamond Fire,and authorized emergency repairs
including removal of more than 1,500 trees directly impacted by the wildfire; and
WHEREAS,in order to remediate such dangerous conditions,City staff retained consultants and contractors to
assess the scope of the damage,recommend corrective action,and undertake or contract for a substantial
amount of tree removal and trail repair/remediation work in order to restore the trails and other features of Sign
Hill to a safe condition as quickly as possible, and to subsequently re-open them to the public; and
WHEREAS,pursuant to the aforementioned delegated authority,the City solicited for and executed a contract
with Davey Tree Expert Company,for the emergency removal of more than 1,500 damaged or hazardous trees
for a contract total not to exceed $900,000; and
WHEREAS,in December 2020,the City solicited for and executed a contract with Acacia Environmental
Construction,for the emergency mitigation of potential erosion hazards within fire damaged areas on Sign Hill;
and
City of South San Francisco Printed on 6/12/2021Page 1 of 3
powered by Legistar™
File #:21-385 Agenda Date:5/26/2021
Version:1 Item #:7a.
WHEREAS,the dead trees remain in a precarious and dangerous condition for the public and additional
emergency mitigation work is still needed to eliminate the dangerous conditions.
FINDINGS
WHEREAS, the City Council of the City of South San Francisco hereby finds as follows:
A.The above recitals are true and correct and incorporated herein by this reference.
B.Pursuant to California Public Contract Code Section 20168,public interest and necessity
demand the immediate commencement of the above-described work at Sign Hill in South San Francisco and
the expenditure of public money for such work to safeguard life, health and property.
C.Pursuant to California Public Contract Code Section 22050 and the authority delegated by the
City Council on September 12,2018,and based on substantial evidence presented by the circumstances of the
Sign Hill fire and City staff’s assessments,including but not limited to those from the City’s Fire,Police,and
Parks &Recreation Departments,the staff report prepared concerning this resolution,and as set forth in this
resolution,the City Manager would continue to be authorized to order emergency tree removal,trail repair and
related work for the hazardous and threatening conditions at Sign Hill in South San Francisco.
D.Terminating the above-described emergency work and let the remaining work at Sign Hill to
competitive bidding would jeopardize public health,safety and welfare;risk additional damage to public and
private property;and result in the public incurring additional expense,including,but not limited to,additional
expense due to delay and further damage,due to the dangerous conditions of the falling trees and damage to
trails and other features of the Sign Hill area and such work is necessary to respond to the emergency
conditions at Sign Hill.Therefore,it remains that competitive bidding of such work would not produce an
advantage for the public.
E.Based on evidence presented in the record,the above-described emergency work continues to be
statutorily exempt from the requirements of the California Environmental Quality Act (CEQA)pursuant to
CEQA Guidelines Section 15269, subparagraphs (b) and (c).
NOW,THEREFORE,the City Council of the City of South San Francisco hereby does resolve,by at
least a four-fifths vote, as follows:
1.The above recitals and findings are true and correct and hereby declared to be findings of the City
Council of the City of South San Francisco.
2.The emergency conditions at Sign Hill in South San Francisco continue to exist and threaten public
health,welfare and safety;thus,emergency repair work continues to be necessary to address the hazardous and
threatening conditions of the falling trees and destructed trail improvements.The emergency work described in
this resolution continues to be exempt from California Public Contract Code competitive bidding requirements
pursuant to California Public Contract Code Sections 20168 and 22050.
3.The City Council continues to authorize City staff to procure contracts for the emergency work
City of South San Francisco Printed on 6/12/2021Page 2 of 3
powered by Legistar™
File #:21-385 Agenda Date:5/26/2021
Version:1 Item #:7a.
3.The City Council continues to authorize City staff to procure contracts for the emergency work
described in this resolution and the City Manager to execute such contracts on behalf of the City,as approved to
form by the City Attorney, and to take any other related action necessary to further the intent of this Resolution.
4.City staff is directed,in accordance with California Public Contract Code Section 22050(c)(1),to place
on future regular agendas of the City Council an item concerning the emergency work authorized pursuant to
this resolution so that the City Council may determine,by at least a four-fifths vote,whether there is a need to
continue the emergency work described above or whether such work may be terminated.
5.This resolution shall become effective immediately.
6.Each portion of this resolution is severable.Should any portion of this resolution be adjudged to be
invalid and unenforceable by a body of competent jurisdiction,then the remaining resolution portions shall be
and continue in full force and effect,except as to those resolution portions that have been adjudged invalid.The
City Council hereby declares that it would have adopted this resolution and each section,subsection,clause,
sentence,phrase and other portion thereof,irrespective of the fact that one or more section,subsection,clause
sentence, phrase or other portion may be held invalid or unconstitutional.
*****
City of South San Francisco Printed on 6/12/2021Page 3 of 3
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-279 Agenda Date:5/26/2021
Version:1 Item #:8.
Report regarding a resolution to accept the construction improvements of the Grand Boulevard Initiative
Project: Phase I (st1403) and Phase II (st1502). (Matthew Ruble, Principal Engineer).
RECOMMENDATION
It is recommended that the City Council adopt a resolution to accept the construction improvements of
the Grand Boulevard Initiative Project: Phase I (st1403) and Phase II (st1502).
BACKGROUND/DISCUSSION
Project History
On June 13,2018,the City Council of South San Francisco awarded a construction contract to LC General
Engineering &Construction,Inc.of San Francisco,CA for the Grand Boulevard Initiative Project:Phase I and
II in an amount not to exceed $5,748,633.The work consisted of improvements that included enhanced
pedestrian crossings with corner curb bulb-outs and median refuges,expanded bus stop/waiting areas,and a
new landscaped median.
On November 12,2020,the City issued a Notice of Substantial Completion and City Letter RE-118 providing
LCG a list of punch list items that were either defective or incomplete,and that needed to be corrected prior to
Project acceptance.However,LCG disputed most of the punch list,arguing the work was either built per
project plans or was not required under the contract.After reaching an impasse on the punch list,the City
instructed LCG to complete all outstanding punch list items by March 19,2021,and informed LCG that the
City would reduce or withhold payment for the outstanding punch-list items.LCG failed to follow the City’s
instructions.
Current Status
The construction management team conducted a final inspection on March 25,2021,and found the project to
be incomplete in accordance with the contract documents.Parks and Recreation staff conducted a second
inspection of landscaping items on May 18,2021.Project location map and construction photos are included as
Attachments 1 and 2,respectively,of this staff report.A list of the punch-list items that were found to be
outstanding during the final inspection and subsequent landscaping inspection is included as Attachment 3.
This outstanding work includes, primarily:
-15 ADA ramps that were not constructed per project plans
-62 concrete cracks in newly poured concrete that diminish the work’s expected lifespan
-Various landscaping items such as installation of mulch,re-application of hyrdoseed,and likely
replacement of plants
-Replacing or repairing sign posts and signs in various locations.
At this time,staff seeks to close out the project and file a notice of completion with the County.Staff thus
recommends the City Council adopt a resolution accepting the Project.While typically acceptance occurs only
City of South San Francisco Printed on 5/21/2021Page 1 of 2
powered by Legistar™
File #:21-279 Agenda Date:5/26/2021
Version:1 Item #:8.
recommends the City Council adopt a resolution accepting the Project.While typically acceptance occurs only
after the City finds a project has been completed per plans and specifications,here staff recommends the City
accept the Project as-is with the express finding that the punch list items included in Attachment 3 are not per
plans and specifications.The contract with LCG allows the City both to reduce payment on work that is
defective and to withhold funds for defective work that must be corrected.(See General Conditions,Section V,
Items 9, 10; Section VI, Items 2 and 4; Section IX, Item 6.)
Accepting the project will allow the City to proceed in calculating the final payment on the project without
further delay and,ultimately,to have another contractor perform the remaining work that needs to be
completed.
FISCAL IMPACT
The project is included in the City of South San Francisco’s Fiscal Year 2020-21 Capital Improvement Program
(Project No.st1403 and st1502)with sufficient funds allocated to cover the project cost.This project is funded
by OBAG2 grant funds, Measure A, Gas Tax, City Measure W, and San Mateo County Measure W.
Phase I of the project was funded by a combination of One Bay Area Grant (OBAG)grant and Measure A funds
from the City.The project was included in the South San Francisco’s fiscal year 2018-19 Capital Improvement
Program (Project No. st1403).
Phase II of the project is funded by a combination of City/County Association of Governments (C/CAG)State
Transportation Improvement Program and Transportation Enhancement (TCSP)and Measure A funds from the
City.The project is included in the South San Francisco’s fiscal year 2018-19 Capital Improvement Program
(Project No. st1502).
The current construction cost incurred for the project is summarized as follows:
Projected Actual
Construction Contract $5,748,633 $5,553,136
Construction Contingency (20%)$1,149,727 $649,005
Total Construction Budget $6,898,360 $6,202,141
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan Priority Area 2,Quality of Life Initiative 2.2
by rehabilitating existing streets and curb ramps and helping maintain existing city infrastructure.
CONCLUSION
Staff recommends acceptance of the project.Upon acceptance,a Notice of Completion will be filed with the
County of San Mateo Recorder’s office.Within thirty days of acceptance,the City will provide the contractor
with a final estimate of payment in writing of the quantities of work done under the contract and the value of
such work.
Attachments:
1.Project Location Map
2.Construction Photos
3.Outstanding Punch List Items
City of South San Francisco Printed on 5/21/2021Page 2 of 2
powered by Legistar™
Attachment 1 – Project Location Map
Project
Location
The Grand Boulevard Initiative
ITEMS OF WORK
•biofiltration planters •biofiltration tree wells and
pervious concrete sidewalk
The Grand Boulevard Initiative
ITEMS OF WORK
•ADA curbs & push buttons •New Traffic Signal at Kaiser Way
The Grand Boulevard Initiative
CURB RAMPS
The Grand Boulevard Initiative
LANDSCAPE
Final Inspection Date: 3/22/2021 Additional Inspection Date: 5/18/2021PLANTING AND IRRIGATION ITEMSITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Deliverable/Submittal TCSP & OBAGSpecification 20.2.06A ‐ Submit complete manufacturers maintenance and operations manual for each type of Irrigation Controller Instralled at each location Outstanding2 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ After work is complete submit (3) copies of the AS‐Built Shop Drawings including any wire modifications for each type of Irrigation Controller Installed IncompleteNo wiring diagram included in As‐built3 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ For each controller, laminate and place in a plastic envelope (1 copy) of (a) As Built Wiring Diagram, including all wiring mods. Outstanding Could not be verified as Contractor has not provided cabinet keys4 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Provide 11"x17" "As Built Irrigation Plan" Laminated. The laminate material must be clear mat finished plastic that is at least 10 mil in thickness ‐ The envelope for this must be Heavy Plastic. Outstanding Could not be verified as Contractor has not provided cabinet keys5 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Provide Training by a qualified person of the use & adjustment of the installed Irrigation Controllers at least 30 days before contract acceptance Outstanding6 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ The installation date and expiration date of the manufacturers guarantee for the controllers must be permanently marked on the inside face of the controller. Outstanding Could not be verified as Contractor has not provided cabinet keys7 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Have an area inside the cabinet doors for storage of the "As‐Built Schematic Wiring Diagram and Irrigation Plans.Outstanding Could not be verified as Contractor has not provided cabinet keys8 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Have padlock clasp or latch and lock mechanism IncompleteContractor has not provided cabinet keys9 Deliverable/Submittal TCSP & OBAGSpecification 20‐3.01A(3) C ‐ CERTIFICATES OF COMPLIANCE ‐ Submit a certificate of compliance for sod and soil amendment Outstanding10 Deliverable/Submittal TCSP & OBAGSpecification 20‐3.01A(4) Quaity Assurance ‐ Plants must comply with with Federal and State laws requiring inspections for diseases and infections. Inspection certificates required by law must accompany each shipment of plants. OutstandingContractor submitted receipts only11 Planting TCSP & OBAGCorrect hydroseeding at planter areas and medians‐ Hydroseed is not growing. It is currently at approximately 50%. Remove weeds, cultivate and re‐ hydroseed to complete contract obligation. IncompleteCity Parks did one more inspection on 5/18/202112 Planting South Bound Lanes Remove & Replace Trees ‐ Trees are marked with yellow caution tape OutstandingCity Parks did one more inspection on 5/18/202113 Planting Median AreaReplace leader for Sycamore Tree ‐ 3rd Tree from BART WAY Southbound Lane xxxxxxxOutstandingCity Parks did one more inspection on 5/18/202114 Planting South Bound LaneReplace Leader (1) one Live Oak Tree on SBL Sidewalk ‐ Replce leader for tree across from Kaiser Enterance by Broadmore OutstandingCity Parks did one more inspection on 5/18/2021CITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSPUNCH LIST
Final Inspection Date: 3/22/2021 Additional Inspection Date: 5/18/2021PLANTING AND IRRIGATION ITEMSITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUSCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSPUNCH LIST15 Planting All Tree AreasCorrect all tree tying ‐ Trees are either not tied or not tied correctly. Extensive re‐staking necessary for many trees as trees are growing unevenly. OutstandingCity Parks did one more inspection on 5/18/202116 Irrigation Multiple Areas Correct drip lines in biofiltration planter areas ‐ Many areas do not have enough landscape cover and are exposed. Cover all drip irrigation lines.OutstandingCity Parks did one more inspection on 5/18/202117 IrrigationMedian at WestboroughReplace/fix broken coupler box and drip line boxOutstanding Issue discovered by City Parks during inspection on 5/18/202118 Planting Multiple Areas Provide treatment for many sycamore and deciduous oaks which are becoming infected with Anthracnose fungus.Outstanding Issue discovered by City Parks during inspection on 5/18/202219 Irrigation TCSP & OBAGSpecifications SSection 20‐2.01a)4)(D) ‐ The functional tests for each irrigation controller or group of controllers and associated irrigation system served by a single electric service point must consist of at least (1) one cycle of operation. The Engineer determines the length of the cycle. Perform a functional test for each irrigation system: (1) Before planting the plants, (2) After planting the plants, (3) Before start of the plant establisihment work. Perform functional test prior to plant establishement period. IncompleteContractor only performed one test20 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit seasonal watering schedules for use during the plant establishment period 10 days after the start of the plant establishment period. Remote irrigation control system watering schedule must use the remote irrigation system program. Plant establishment work has not started21 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit up‐date watering schedules within 5 buisness days after any changes have been made to authorized schedules Plant establishment work has not started22 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit a revised watering schedule for each irrigation controller at least 30 days before completion of plant establishment period. Plant establishment work has not started23 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(2) Notification ‐ The Engineer notifies the contractor when the plant establishment period starts and finishes statements regarding the number of working days credited to the plant establishment period after the notification. Plant establishment work has not started24 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01D Quality Assurance ‐ Provide training by a qualified person on the use and adjustment of the installed irrigation controllers no more than 30 days before completion of the plant establishment period Plant establishment work has not started25 Deliverable/Submittal TCSP & OBAGSpecification 20‐2.01A(4)(e) ‐ Perform a final inspection of the plant establishment work in the presence of the Engineer 20 to 30 days before Contract Acceptance. Plant establishment work has not started
Electrical ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Deliverables TCSP & OBAGQC Documentation ‐ Submit copies of all completed field documentation and checklists associaetd with material deliveries and field installation as detailed in MBE Submittal No. 74.1, MBE QC Plan. Outstanding2 Deliverables TCSP & OBAGTechnical Specification 77‐1.02(A)(ii) Functional ‐ The standard optical detection discriminator assembly to be used in range tests must be available from the manufacturer of the system. A certified performance report must be furnished with each assembly. Provide report.Outstanding 3 Deliverables TCSP & OBAGTechnical Specification 77‐1.03(A)(I) System Operation ‐ Provide test results Outstanding 4 SIGNAL SYSTEM Arroyo DriveCorrect reach for push button ‐ push button at Arroyo Dr is more than 1 foot from the curb Outstanding PUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021
General Items ITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Site Cleanup TCSP & OBAGIrrigation/Electrical pull boxes/manholes/survey monuments that are covered in dirt or slurry seal must be cleared of all debris before opening. Open each element in the presence of the City inspector. Outstanding2 Site Cleanup TCSP & OBAGInterconnect cable box lid along SB82 and South of Kaiser Way should be free of slurry seal in order to open. Remove slurry. Outstanding3 Site Cleanup TCSP & OBAG Remove plastic from all truncated domes and clean them. Incomplete4 Signage TCSP & OBAGAll sign posts should be vertical and plumb with out bends. Walk the site with City inspector and erect identified posts in the presence of the inspector. Outstanding5 Signage TCSP & OBAGReplace or repair Signs for the following locations: a) Chestnut intersection b) North Side of Arroyo. Walk the site with City inspector and repair/replace in the presence of inspector. Outstanding6 Warranties TCSP & OBAGGeneral Condition Section III, Item 4and Section VII, Item 22‐ Submit 1 year Guranty Bond Outstanding7 Warranties TCSP & OBAGSpecifications Section 73 ‐3.01C & D(2) ‐ Submit 5‐year manufacturer's replacement warranty against defects in a prefabricated detectable warning surface. It must cover defects in dome shape, color fastness, sound‐on‐cane acoustic quality, resilience, and attachment. The warranty period starts at contract acceptance.Outstanding8 Survey TCSP & OBAGTechnical Specification Section 73‐3.01C and 73‐3.01D(3) ‐ Submit pre and post construction survey including ADA ramps and other areas with dimensions and slopes showin in plans.Incomplete9 Contractor Expenses TCSP & OBAGSpecial Provision 11 Use of Water ‐ Responsibility of the contractor to pay for all expenses associated with potable and non‐potable water associated with prosecution of the work. Calwater billed the CIty for water used for irrigation work. The City will provide the bill to LCG for reimbursement.Outstanding10 As‐Built Plans TCSP & OBAGSpecial Provision Appendix C ‐ Caltrans Encroachment Permit General Condition 22, As‐Built Plans. Submitted As‐Built Plans are incomplete. Revise them to incoroporate items 1 thru 6 from this form. Incomplete11Waste Management PlanTCSP & OBAGSpecial Provision 18 Construction & Demolition Waste Management Plan and Appendix A ‐ Provide a copy of the LCG's WMP approved by the City, submit the Diversion Assesment Form to the Building Department for review, and provide a copy of City response to Diversion Assesment Form.Outstanding12 Pervious Concrete TCSP & OBAGTechnical Specification Section 40 and QCP Plan ‐ Submit test results for Unit Weight/Fresh density (ASTM C1688) for first concrete load on each day of work. OutstandingPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021
Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatus1 Curb 243+92.00Crack on curb OBAG STATIONS FROM 239+80 to 249+15OutstandingReplace from joint to joint2 Curb 243+98.86 Crack on curbOutstandingReplace from joint to joint3 Curb 242+76.70 Crack on curbOutstandingReplace from joint to joint4 Curb 242+56.00 Crack on curbOutstandingReplace from joint to joint5 Curb 242+41.00 Crack on curbOutstandingReplace from joint to joint6 Curb 242+23.00 Crack on curbOutstandingReplace from joint to joint7 Curb 242+12.00 Crack on curbOutstandingReplace from joint to joint8 Sidewalk 242+93.70 to 243+38.00 Backfill sidewalk ‐ east side Outstanding9 Curb 231+87 Crack on curbOutstandingReplace from joint to joint10 Traffic Control 231+85 Turn the crossing push button 180 degrees Outstanding11 Curb 230+97, 231+00Crack on curb, replace curb section projecting into gutterOutstandingReplace from joint to joint12 Curb 229+82 Crack on curbOutstandingReplace from joint to joint13 Curb 229+65 Crack on curbOutstandingReplace from joint to joint14 Curb 221+50 Crack on curbOutstandingReplace from joint to jointPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021NORTHBOUND DIRECTION
Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatusPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/202115 Curb 213+68, 214+00 Crack on curbOutstandingReplace from joint to joint16 Median area General ‐ Entire work areaRemove concrete, rocks, and traffic road reflectors in the medianOutstanding17 Median area General ‐ Entire work areaReplace or fix sign 85 at McLellan, Chestnut, and northside of Kaiser way and ArroyoOutstanding18 No Park sign 246+00 Adjust the sign Outstanding19 Curb 212+00 Repair or replace damaged curb (Upper portion)OutstandingReplace from joint to joint20 AT&T Vault 231+00 (NB)Obtain final inspection and acceptance from AT&T. Submit acceptance in writingOutstanding21 Curb 203+71Crack on curb TCSP STATIONS FROM 203+71 to 234+50OutstandingReplace from joint to joint22 Curb 203+72 Crack on curbOutstandingReplace from joint to joint23 Curb 204+57 Crack on curbOutstandingReplace from joint to joint24 Curb 216+20 Crack on curbOutstandingReplace from joint to joint25 Curb 218+55 Crack on curbOutstandingReplace from joint to joint26 Retaining wall 227+00 Crack on the wallOutstandingReplace from joint to joint27 Retaining wall 228+36 Crack on the wallOutstandingReplace from joint to jointSOUTHBOUND DIRECTION
Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatusPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/202128 Curb 240+10 Crack on curbOutstandingReplace from joint to joint29 Curb 240+19 Crack on curbOutstandingReplace from joint to joint30 Curb 240+19 Crack on curbOutstandingReplace from joint to joint31 Curb 240+34 Crack on curbOutstandingReplace from joint to joint32 Curb 240+43 Crack on curbOutstandingReplace from joint to joint33 Curb 240+58 Crack on curbOutstandingReplace from joint to joint34 Curb 240+91 Crack on curbOutstandingReplace from joint to joint35 Sidewalk 241+05 Crack on sidewalkOutstandingReplace from joint to joint36 Curb 241+19 Crack on curbOutstandingReplace from joint to joint37 Curb 241+49 Crack on curbOutstandingReplace from joint to joint38 Curb 241+73 Crack on curbOutstandingReplace from joint to joint39 Traffic light base 241+80Remove excess concrete from the top of the base plateOutstanding40 Curb 244+05 Crack on curbOutstandingReplace from joint to joint
ADA Ramps Items based on Survey performed by City on 3/15/2021ITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1ADA Ramp 4 Bart WayApprocah profile is too steep at western conform. Remove and replace approach as required to achieve maximum 2% path of travel.Outstanding2ADA Ramp 6 Bart WayPassageway profile is too steep at northern side of NE ramp. Remove and replace portion of passage way as required to make path of travel less than 8.33%Outstanding3ADA Ramp 8 Bart WayApproch cross slope is too steep. Remove and replace portion of ramp as required to make cross slope at 2%Outstanding4ADA Ramp 1 Kaiser WaySidewalk cross slope at northen side of ramp is too steep. Remove and replace sidewalk as required to achieve a maximum cross slope of 2%.Outstanding5ADA Ramp 5 Kaiser WayCross slope of northern approach and back of ramp steeper than 2%. Remove and replace to achieve a maximum cross slope of 2%.Outstanding6ADA Ramp 7 Kaiser WayCross slope approach and SE conform steeper than 2%. Remove and replace portion of ramp as required to make cross slope of approach 2%.Outstanding7ADA Ramp 8 Kaiser WayCross slope approach steeper than 2%. Remove and replace portion of ramp as required to make cross slope of approach 2%Outstanding8ADA Ramp 1 McLellanCross slope of passageway at eastern curb line is steeper than 2%. Remove and replace portion of passageway as required to make cross slope of 2%Outstanding9ADA Ramp 2 McLellanCross slope at back of approach is steeper than 2%. Cross slope of sidewalk at eastern approach slopes to back of walk. Remove and replace approach and sidewalk as required to achieve maximum 2% path of travel.Outstanding10 ADA Ramp 3 McLellanSidewalk approach to reamp is too steep at back of walk. Remove and replace approach as required to achieve maximum 2% path of travel.Outstanding11 ADA Ramp 1 Kaiser DrivewaySidewalk cross slope exceeds 2% at southern conform. Remove and replace portion of sidewalk as required to make cross slope of 2%Outstanding12 ADA Ramp 1 ChestnutCross slope of ramp is steeper than 2%. Remove and replace portion of ramp and curb and gutter as required to make cross slope 2%Outstanding13 ADA Ramp 2 ChestnutCross slope steeper than 2%. Remove and replace portion of passageway as required to make cross slope 2%Outstanding14 ADA Ramp 5 ArroyoCross slope at approach exceeds 2%. Remove and replace portion of ramp as required to make cross slope at 2%Outstanding15 ADA Ramp 10 ArroyoProfile of passageway exceeds 2%. Remove and replace portion of passaageway as required to make path of travel less than 2%.OutstandingPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-409 Agenda Date:5/26/2021
Version:1 Item #:8a.
Resolution to accept the construction improvements of the Grand Boulevard Initiative Project:Phase I (st1403)
and Phase II (st1502).
WHEREAS,on June 13,2018,the City Council of the City of South San Francisco (“City”)awarded a
construction contract to LC General Engineering &Construction,Inc.of San Francisco,CA for the Grand
Boulevard Initiative Project: Phase I and II (“Project”) in an amount not to exceed $5,748,633; and
WHEREAS,the Project work consisted of improvements that included enhanced pedestrian crossings with
corner curb bulb-outs and median refuges, expanded bus stop/waiting areas, and a new landscaped median; and
WHEREAS,on November 12,2020,the City issued a Notice of Substantial Completion and City Letter RE-
118 providing LCG a list of punch list items that were either defective or incomplete,and that needed to be
corrected prior to project acceptance; and
WHEREAS,LCG has disputed most of the punch list,arguing the work was either built per project plans or
was not required under the Project contract (“Contract”); and
WHEREAS,the City has been unable to secure LCG’s cooperation on the punch-list items,and LCG has failed
to follow the City’s instructions to complete the punch-list items by March 19, 2021; and
WHEREAS,on March 25,2021,the Engineering Division inspected the work again and found the punch-list
items included as Exhibit A to this Resolution were not built per plans and specifications and thus remain
outstanding; and
WHEREAS, despite the incomplete nature of the Project, the City seeks to close out the Project; and
WHEREAS,General Condition Section V,Items 9,10;Section VI,Items 2 and 4;and Section IX,Item 6 of the
contract,among others,allow the City both to reduce payment on defective work that is accepted and to
withhold funds for defective work that must be corrected after acceptance; and
WHEREAS,General Condition Section VI,Item 4 of the Contract specifically provides that for work that is
defective and not in accordance with the plans and specifications,the City may retain such work and make
deductions in the payments due or to become due the contractor that are just and reasonable;if the City
Engineer determines that the imperfection in the work is not of sufficient magnitude or importance to make the
work dangerous or undesirable;or if the removal of such work is impractical or will create conditions which are
dangerous or undesirable; and
WHEREAS,acceptance of the Project and filing of Notice of Completion will allow the City to proceed in
calculating the final payment on the Project without further delay and,ultimately,to have another contractorCity of South San Francisco Printed on 6/11/2021Page 1 of 2
powered by Legistar™
File #:21-409 Agenda Date:5/26/2021
Version:1 Item #:8a.
calculating the final payment on the Project without further delay and,ultimately,to have another contractor
perform the remaining work that needs to be completed.
NOW THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby finds
as follows:
1.Each recital above is true and accurate, and incorporated herein by this reference;
2.The Project has been substantially completed; and
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby takes the
following actions:
1.Accepts the Project, subject to the findings above; and
2.Authorizes the City Manager or his designee to file a Notice of Completion for the Project with the
County of San Mateo Recorder’s office.
*****
City of South San Francisco Printed on 6/11/2021Page 2 of 2
powered by Legistar™
Final Inspection Date: 3/22/2021 Additional Inspection Date: 5/18/2021PLANTING AND IRRIGATION ITEMSITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Deliverable/Submittal TCSP & OBAGSpecification 20.2.06A ‐ Submit complete manufacturers maintenance and operations manual for each type of Irrigation Controller Instralled at each locationOutstanding2 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ After work is complete submit (3) copies of the AS‐Built Shop Drawings including any wire modifications for each type of Irrigation Controller InstalledIncompleteNo wiring diagram included in As‐built3Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ For each controller, laminate and place in a plastic envelope (1 copy) of (a) As Built Wiring Diagram, including all wiring mods. Outstanding Could not be verified as Contractor has not provided cabinet keys4 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Provide 11"x17" "As Built Irrigation Plan" Laminated. The laminate material must be clear mat finished plastic that is at least 10 mil in thickness ‐ The envelope for this must be Heavy Plastic. Outstanding Could not be verified as Contractor has not provided cabinet keys5 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Provide Training by a qualified person of the use & adjustment of the installed Irrigation Controllers at least 30 days before contract acceptance Outstanding6 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ The installation date and expiration date of the manufacturers guarantee for the controllers must be permanently marked on the inside face of the controller. Outstanding Could not be verified as Contractor has not provided cabinet keys7 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Have an area inside the cabinet doors for storage of the "As‐Built Schematic Wiring Diagram and Irrigation Plans.Outstanding Could not be verified as Contractor has not provided cabinet keys8 Deliverable/Submittal TCSP & OBAGSpecification 20 ‐ Have padlock clasp or latch and lock mechanismIncompleteContractor has not provided cabinet keys9 Deliverable/Submittal TCSP & OBAGSpecification 20‐3.01A(3) C ‐ CERTIFICATES OF COMPLIANCE ‐ Submit a certificate of compliance for sod and soil amendment Outstanding10 Deliverable/Submittal TCSP & OBAGSpecification 20‐3.01A(4) Quaity Assurance ‐ Plants must comply with with Federal and State laws requiring inspections for diseases and infections. Inspection certificates required by law must accompany each shipment of plants.OutstandingContractor submitted receipts only11PlantingTCSP & OBAGCorrect hydroseeding at planter areas and medians‐ Hydroseed is not growing. It is currently at approximately 50%. Remove weeds, cultivate and re‐ hydroseed to complete contract obligation. IncompleteCity Parks did one more inspection on 5/18/202112Planting South Bound Lanes Remove & Replace Trees ‐ Trees are marked with yellow caution tape OutstandingCity Parks did one more inspection on 5/18/202113PlantingMedian AreaReplace leader for Sycamore Tree ‐ 3rd Tree from BART WAY Southbound Lane xxxxxxxOutstandingCity Parks did one more inspection on 5/18/202114Planting South Bound LaneReplace Leader (1) one Live Oak Tree on SBL Sidewalk ‐ Replce leader for tree across from Kaiser Enterance by Broadmore OutstandingCity Parks did one more inspection on 5/18/2021CITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSPUNCH LISTEXHIBIT A
Final Inspection Date: 3/22/2021 Additional Inspection Date: 5/18/2021PLANTING AND IRRIGATION ITEMSITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUSCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSPUNCH LIST15 Planting All Tree AreasCorrect all tree tying ‐ Trees are either not tied or not tied correctly. Extensive re‐staking necessary for many trees as trees are growing unevenly. OutstandingCity Parks did one more inspection on 5/18/202116 Irrigation Multiple Areas Correct drip lines in biofiltration planter areas ‐ Many areas do not have enough landscape cover and are exposed. Cover all drip irrigation lines.OutstandingCity Parks did one more inspection on 5/18/202117 IrrigationMedian at WestboroughReplace/fix broken coupler box and drip line boxOutstanding Issue discovered by City Parks during inspection on 5/18/202118 Planting Multiple Areas Provide treatment for many sycamore and deciduous oaks which are becoming infected with Anthracnose fungus.Outstanding Issue discovered by City Parks during inspection on 5/18/202219 Irrigation TCSP & OBAGSpecifications SSection 20‐2.01a)4)(D) ‐ The functional tests for each irrigation controller or group of controllers and associated irrigation system served by a single electric service point must consist of at least (1) one cycle of operation. The Engineer determines the length of the cycle. Perform a functional test for each irrigation system: (1) Before planting the plants, (2) After planting the plants, (3) Before start of the plant establisihment work. Perform functional test prior to plant establishement period. IncompleteContractor only performed one test20 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit seasonal watering schedules for use during the plant establishment period 10 days after the start of the plant establishment period. Remote irrigation control system watering schedule must use the remote irrigation system program. Plant establishment work has not started21 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit up‐date watering schedules within 5 buisness days after any changes have been made to authorized schedules Plant establishment work has not started22 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(1) General ‐ Submit a revised watering schedule for each irrigation controller at least 30 days before completion of plant establishment period. Plant establishment work has not started23 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01C(2) Notification ‐ The Engineer notifies the contractor when the plant establishment period starts and finishes statements regarding the number of working days credited to the plant establishment period after the notification. Plant establishment work has not started24 Deliverable/Submittal TCSP & OBAGSpecification 20‐4.01D Quality Assurance ‐ Provide training by a qualified person on the use and adjustment of the installed irrigation controllers no more than 30 days before completion of the plant establishment period Plant establishment work has not started25 Deliverable/Submittal TCSP & OBAGSpecification 20‐2.01A(4)(e) ‐ Perform a final inspection of the plant establishment work in the presence of the Engineer 20 to 30 days before Contract Acceptance. Plant establishment work has not started
Electrical ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Deliverables TCSP & OBAGQC Documentation ‐ Submit copies of all completed field documentation and checklists associaetd with material deliveries and field installation as detailed in MBE Submittal No. 74.1, MBE QC Plan. Outstanding2 Deliverables TCSP & OBAGTechnical Specification 77‐1.02(A)(ii) Functional ‐ The standard optical detection discriminator assembly to be used in range tests must be available from the manufacturer of the system. A certified performance report must be furnished with each assembly. Provide report.Outstanding 3 Deliverables TCSP & OBAGTechnical Specification 77‐1.03(A)(I) System Operation ‐ Provide test results Outstanding 4 SIGNAL SYSTEM Arroyo DriveCorrect reach for push button ‐ push button at Arroyo Dr is more than 1 foot from the curb Outstanding PUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021
General Items ITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1 Site Cleanup TCSP & OBAGIrrigation/Electrical pull boxes/manholes/survey monuments that are covered in dirt or slurry seal must be cleared of all debris before opening. Open each element in the presence of the City inspector. Outstanding2 Site Cleanup TCSP & OBAGInterconnect cable box lid along SB82 and South of Kaiser Way should be free of slurry seal in order to open. Remove slurry. Outstanding3 Site Cleanup TCSP & OBAG Remove plastic from all truncated domes and clean them. Incomplete4 Signage TCSP & OBAGAll sign posts should be vertical and plumb with out bends. Walk the site with City inspector and erect identified posts in the presence of the inspector. Outstanding5 Signage TCSP & OBAGReplace or repair Signs for the following locations: a) Chestnut intersection b) North Side of Arroyo. Walk the site with City inspector and repair/replace in the presence of inspector. Outstanding6 Warranties TCSP & OBAGGeneral Condition Section III, Item 4and Section VII, Item 22‐ Submit 1 year Guranty Bond Outstanding7 Warranties TCSP & OBAGSpecifications Section 73 ‐3.01C & D(2) ‐ Submit 5‐year manufacturer's replacement warranty against defects in a prefabricated detectable warning surface. It must cover defects in dome shape, color fastness, sound‐on‐cane acoustic quality, resilience, and attachment. The warranty period starts at contract acceptance.Outstanding8 Survey TCSP & OBAGTechnical Specification Section 73‐3.01C and 73‐3.01D(3) ‐ Submit pre and post construction survey including ADA ramps and other areas with dimensions and slopes showin in plans.Incomplete9 Contractor Expenses TCSP & OBAGSpecial Provision 11 Use of Water ‐ Responsibility of the contractor to pay for all expenses associated with potable and non‐potable water associated with prosecution of the work. Calwater billed the CIty for water used for irrigation work. The City will provide the bill to LCG for reimbursement.Outstanding10 As‐Built Plans TCSP & OBAGSpecial Provision Appendix C ‐ Caltrans Encroachment Permit General Condition 22, As‐Built Plans. Submitted As‐Built Plans are incomplete. Revise them to incoroporate items 1 thru 6 from this form. Incomplete11Waste Management PlanTCSP & OBAGSpecial Provision 18 Construction & Demolition Waste Management Plan and Appendix A ‐ Provide a copy of the LCG's WMP approved by the City, submit the Diversion Assesment Form to the Building Department for review, and provide a copy of City response to Diversion Assesment Form.Outstanding12 Pervious Concrete TCSP & OBAGTechnical Specification Section 40 and QCP Plan ‐ Submit test results for Unit Weight/Fresh density (ASTM C1688) for first concrete load on each day of work. OutstandingPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021
Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatus1 Curb 243+92.00Crack on curb OBAG STATIONS FROM 239+80 to 249+15OutstandingReplace from joint to joint2 Curb 243+98.86 Crack on curbOutstandingReplace from joint to joint3 Curb 242+76.70 Crack on curbOutstandingReplace from joint to joint4 Curb 242+56.00 Crack on curbOutstandingReplace from joint to joint5 Curb 242+41.00 Crack on curbOutstandingReplace from joint to joint6 Curb 242+23.00 Crack on curbOutstandingReplace from joint to joint7 Curb 242+12.00 Crack on curbOutstandingReplace from joint to joint8 Sidewalk 242+93.70 to 243+38.00 Backfill sidewalk ‐ east side Outstanding9 Curb 231+87 Crack on curbOutstandingReplace from joint to joint10 Traffic Control 231+85 Turn the crossing push button 180 degrees Outstanding11 Curb 230+97, 231+00Crack on curb, replace curb section projecting into gutterOutstandingReplace from joint to joint12 Curb 229+82 Crack on curbOutstandingReplace from joint to joint13 Curb 229+65 Crack on curbOutstandingReplace from joint to joint14 Curb 221+50 Crack on curbOutstandingReplace from joint to jointPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021NORTHBOUND DIRECTION
Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatusPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/202115 Curb 213+68, 214+00 Crack on curbOutstandingReplace from joint to joint16 Median area General ‐ Entire work areaRemove concrete, rocks, and traffic road reflectors in the medianOutstanding17 Median area General ‐ Entire work areaReplace or fix sign 85 at McLellan, Chestnut, and northside of Kaiser way and ArroyoOutstanding18 No Park sign 246+00 Adjust the sign Outstanding19 Curb 212+00 Repair or replace damaged curb (Upper portion)OutstandingReplace from joint to joint20 AT&T Vault 231+00 (NB)Obtain final inspection and acceptance from AT&T. Submit acceptance in writingOutstanding21 Curb 203+71Crack on curb TCSP STATIONS FROM 203+71 to 234+50OutstandingReplace from joint to joint22 Curb 203+72 Crack on curbOutstandingReplace from joint to joint23 Curb 204+57 Crack on curbOutstandingReplace from joint to joint24 Curb 216+20 Crack on curbOutstandingReplace from joint to joint25 Curb 218+55 Crack on curbOutstandingReplace from joint to joint26 Retaining wall 227+00 Crack on the wallOutstandingReplace from joint to joint27 Retaining wall 228+36 Crack on the wallOutstandingReplace from joint to jointSOUTHBOUND DIRECTION
Civil ItemsITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMStatusPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/202128 Curb 240+10 Crack on curbOutstandingReplace from joint to joint29 Curb 240+19 Crack on curbOutstandingReplace from joint to joint30 Curb 240+19 Crack on curbOutstandingReplace from joint to joint31 Curb 240+34 Crack on curbOutstandingReplace from joint to joint32 Curb 240+43 Crack on curbOutstandingReplace from joint to joint33 Curb 240+58 Crack on curbOutstandingReplace from joint to joint34 Curb 240+91 Crack on curbOutstandingReplace from joint to joint35 Sidewalk 241+05 Crack on sidewalkOutstandingReplace from joint to joint36 Curb 241+19 Crack on curbOutstandingReplace from joint to joint37 Curb 241+49 Crack on curbOutstandingReplace from joint to joint38 Curb 241+73 Crack on curbOutstandingReplace from joint to joint39 Traffic light base 241+80Remove excess concrete from the top of the base plateOutstanding40 Curb 244+05 Crack on curbOutstandingReplace from joint to joint
ADA Ramps Items based on Survey performed by City on 3/15/2021ITEM No. CATEGORY LOCATION DESCRIPTION OF ITEMSTATUS1ADA Ramp 4 Bart WayApprocah profile is too steep at western conform. Remove and replace approach as required to achieve maximum 2% path of travel.Outstanding2ADA Ramp 6 Bart WayPassageway profile is too steep at northern side of NE ramp. Remove and replace portion of passage way as required to make path of travel less than 8.33%Outstanding3ADA Ramp 8 Bart WayApproch cross slope is too steep. Remove and replace portion of ramp as required to make cross slope at 2%Outstanding4ADA Ramp 1 Kaiser WaySidewalk cross slope at northen side of ramp is too steep. Remove and replace sidewalk as required to achieve a maximum cross slope of 2%.Outstanding5ADA Ramp 5 Kaiser WayCross slope of northern approach and back of ramp steeper than 2%. Remove and replace to achieve a maximum cross slope of 2%.Outstanding6ADA Ramp 7 Kaiser WayCross slope approach and SE conform steeper than 2%. Remove and replace portion of ramp as required to make cross slope of approach 2%.Outstanding7ADA Ramp 8 Kaiser WayCross slope approach steeper than 2%. Remove and replace portion of ramp as required to make cross slope of approach 2%Outstanding8ADA Ramp 1 McLellanCross slope of passageway at eastern curb line is steeper than 2%. Remove and replace portion of passageway as required to make cross slope of 2%Outstanding9ADA Ramp 2 McLellanCross slope at back of approach is steeper than 2%. Cross slope of sidewalk at eastern approach slopes to back of walk. Remove and replace approach and sidewalk as required to achieve maximum 2% path of travel.Outstanding10 ADA Ramp 3 McLellanSidewalk approach to reamp is too steep at back of walk. Remove and replace approach as required to achieve maximum 2% path of travel.Outstanding11 ADA Ramp 1 Kaiser DrivewaySidewalk cross slope exceeds 2% at southern conform. Remove and replace portion of sidewalk as required to make cross slope of 2%Outstanding12 ADA Ramp 1 ChestnutCross slope of ramp is steeper than 2%. Remove and replace portion of ramp and curb and gutter as required to make cross slope 2%Outstanding13 ADA Ramp 2 ChestnutCross slope steeper than 2%. Remove and replace portion of passageway as required to make cross slope 2%Outstanding14 ADA Ramp 5 ArroyoCross slope at approach exceeds 2%. Remove and replace portion of ramp as required to make cross slope at 2%Outstanding15 ADA Ramp 10 ArroyoProfile of passageway exceeds 2%. Remove and replace portion of passaageway as required to make path of travel less than 2%.OutstandingPUNCH LISTCITY OF South San Francisco - Grand Blvd. Initiative Project - Phase I and IITCSP AND OBAG CONTRACT AREAS INCLUDING ALL SUBCONTRACTSFinal Inspection DATE: 3/22/2021
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-391 Agenda Date:5/26/2021
Version:1 Item #:9.
Report regarding a resolution accepting a grant in the amount of $29,750.40 from Kaiser Foundation Hospitals
Northern California Community Benefits Programs to support COVID-19 Vaccine Equity in South San
Francisco and approving budget amendment 21.051.(Christina Fernandez, Assistant to the City Manager)
RECOMMENDATION
It is recommended that the City Council adopt a resolution accepting a grant in the amount of $29,750.40
from Kaiser Foundation Hospitals Northern California Community Benefits Programs to support
COVID-19 Vaccine Equity in South San Francisco,authorize the City Manager to execute a grant
agreement, and approve budget amendment 21.051.
BACKGROUND/DISCUSSION
The goal of City of South San Francisco’s COVID-19 Vaccine Equity grant is to increase vaccination rates
among the communities hardest hit by the pandemic and address inequitable access barriers that prevent timely
vaccination. Located in the heart of our downtown, the South San Francisco COVID-19 Neighborhood
Vaccination Clinics aim to inoculate our most vulnerable populations in targeted Latinx and Asian/Pacific
Islander neighborhoods with low vaccination rates in South San Francisco.
COVID-19 has disproportionately impacted Black, Brown, Indigenous and other people of color in terms of
increased morbidity and mortality, yet vaccine rates show significant racial disparities. Kaiser Foundation
Hospitals has awarded a grant to support the City’s COVID-19 Vaccine Equity program, which aims to remove
access and trust barriers to ensure people at highest risk for contracting COVID-19 receive timely vaccinations,
particularly within communities of color.
The South San Francisco COVID-19 Neighborhood Vaccination Clinics targets the City’s two lowest income
census tracts, which are predominately Latinx and Asian/Pacific Islander. South San Francisco and the County
of San Mateo rely on the County’s health department data when targeting households canvassed during
outreach efforts.
The vaccine clinics target our two lowest income census tracts located in the Downtown and Old Town area of
South San Francisco. These census tracts are predominately Latinx, multigenerational households who are also
renters. Approximately 47% of our residents are housing burdened, spending more than 30% of their income on
rent. According to regional data, those census tracts have 10.5% and 14.5% poverty rates respectively;
however, the Stanford Center for Poverty and Inequality found that considering high housing costs, the poverty
rate in downtown South San Francisco is actually between 20-40%.
The Metropolitan Transportation Commission (MTC) has labeled the City of South San Francisco as a
Community of Concern. A diverse city with pockets of low income, high need neighborhoods vulnerable to
displacement juxtaposed against the largest biotechnology cluster in the world bifurcated by Highway 101.
• 58% of households speak a language other than English
City of South San Francisco Printed on 5/21/2021Page 1 of 2
powered by Legistar™
File #:21-391 Agenda Date:5/26/2021
Version:1 Item #:9.
• 81% of households are households of color
• 40%-49% of households in our downtown area are spending more than 30% of income on housing
costs
Acceptance of this grant allows the City to provide translation services (Spanish and Traditional Chinese)at all
of our neighborhood vaccine clinics as well as emergency medical services staff including 1 paramedic and 1
EMT at each event.
FISCAL IMPACT
There is no known fiscal impact to acceptance of this grant.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of the COVID-19 Vaccine Equity grant meets the strategic goals of providing a healthy and safe
environment for our residents and community members.
CONCLUSION
It is recommended City Council adopt a resolution accepting a grant in the amount of $29,750.40 from Kaiser
Foundation Hospitals Northern California Community Benefits Programs to support COVID-19 Vaccine Equity
in South San Francisco,authorize the City Manager to execute a grant agreement,and approve budget
amendment 21.051.
City of South San Francisco Printed on 5/21/2021Page 2 of 2
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-392 Agenda Date:5/26/2021
Version:1 Item #:9a.
Resolution authorizing the acceptance of a grant from Kaiser Foundation Hospitals Northern California
Community Benefit Programs in the amount of $29,750.40 for COVID-19 Vaccine Equity in South San
Francisco,authorizing the City Manager to execute a grant agreement,and approving budget amendment
21.051.
WHEREAS,COVID-19 has disproportionately impacted Black,Brown,Indigenous and other people of color
in terms of increased morbidity and mortality, yet vaccine rates show significant racial disparities; and
WHEREAS,Kaiser Foundation Hospitals Northern California Community Benefits Programs has awarded the
City a grant to support the City’s COVID-19 Vaccine Equity program,which aims to remove access and trust
barriers to ensure people at highest risk for contracting COVID-19 receive timely vaccinations,particularly
within communities of color; and
WHEREAS,the goal of the City of South San Francisco’s COVID-19 Vaccine Equity grant is to increase
vaccination rates among the communities hardest hit by the pandemic and address inequitable access barriers
that prevent timely vaccination.
NOW,THEREFORE,BE IT RESOLVED,the South San Francisco City Council accepts a grant in the amount
of $29,750.40 from Kaiser Foundation Hospitals Northern California Community Benefits Programs to support
COVID-19 Vaccine Equity in South San Francisco and approves budget amendment 21.051.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute a grant agreement with
Kaiser Foundation Hospitals and to execute any related documents and make any revisions,amendments,or
modifications deemed necessary to carry out the intent of this Resolution which do not materially alter or
increase the City’s obligations thereunder, subject to approval as to form by the City Attorney.
*****
City of South San Francisco Printed on 6/1/2021Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-272 Agenda Date:5/26/2021
Version:1 Item #:10.
Report regarding a resolution approving a consultant services agreement with Dysert Environmental,
Inc.for environmental sampling services in an amount not to exceed $90,000 annually,for fiscal years
2021-2022,2022-2023,2023-2024,2024-2025,and 2025-2026;and authorizing the City Manager to
execute the agreement (Andrew Wemmer, Environmental Compliance Supervisor).
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving a consultant services
agreement with Dysert Environmental,Inc.for environmental sampling services required for
regulatory compliance for fiscal years 2021-2022,2022-2023,2023-2024,2024-2025,and 2025-2026
and authorizing the City Manager to execute the necessary agreement.
BACKGROUND/DISCUSSION
The National Pollutant Discharge Elimination System (NPDES)governs the South San Francisco -San
Bruno Water Quality Control Plant's (WQCP)treated effluent.This permit requires regular sampling and
monitoring of industrial facility discharge and WQCP wastewater through the WQCP's Environmental
Compliance and Laboratory programs.The City historically contracts with a third party to perform these
services due to the specialized nature of the work,a large number of resources,equipment,and labor
required,and data transparency.The Environmental Compliance Program controls 26 industrial facilities
through EPA-required Wastewater Discharge Permits.Depending on the type of business,discharge
permits require sample frequencies from monthly to semi-annually.The City recovers sampling costs
incurred through the wastewater discharge permits through annual sewer service billings -this practice
results in total sampling cost recovery to the WQCP.
Staff sent the Request for Proposal (RFP)to six (6)companies specializing in sampling services.Two
companies,Dysert Environmental,Inc.and Delta Environmental Laboratories,responded to the RFP.
The Environmental Compliance Program Supervisor,Acting Laboratory Supervisor,and Plant Assistant
Superintendent evaluated the proposals on April 27 and 28,2021,at the South San Francisco Water
Quality Control Plant.After reviewing the proposals,staff recommends awarding a contract to Dysert
Environmental, Inc. based on evaluations of qualifications and pricing (Attachment 3).
Dysert Environmental Inc.'s service is professional,providing valuable support of the City's NPDES
permit requirements.Dysert Environmental also submitted the lowest cost proposal,and their
knowledge of the City's NPDES and Pretreatment programs lends itself to excellent customer service.
To ensure quality of service and competitive rates moving forward,staff intends to pursue a new RFP for
NPDES sampling services in the fiscal year 2026-2027.
City of South San Francisco Printed on 5/21/2021Page 1 of 2
powered by Legistar™
File #:21-272 Agenda Date:5/26/2021
Version:1 Item #:10.
RELATIONSHIP TO STRATEGIC PLAN
The WQCP division protects public health and the environment.Regular sampling of wastewater
effluents ensures the quality of life and public safety.
FUNDING
The Division's operating budget includes environmental sampling services approved by the City
Council for the fiscal year 2020-2021.As summarized in Attachment No.1,staff anticipates that the
annual cost for sampling services should not exceed $90,000.
CONCLUSION
The South San Francisco-San Bruno Water Quality Control Plant's NPDES Permit requires regular
wastewater sampling.Based on the evaluation of the proposals received,WQCP staff drafted a services
agreement (Exhibit A to the accompanying resolution)with Dysert Environmental,Inc.,the most
qualified responsible contractor,to provide sampling services for the fiscal years 2021-2022,2022-2023,
2023-2024,2024-2025 and 2025-2026.Staff recommends that the City Council adopt a Resolution
approving a contract with Dysert Environmental,Inc.for environmental sampling services for NPDES
and Industrial Pretreatment regulatory requirements for fiscal years 2021-2022 through 2025-2026,and
authorize the City Manager to execute the necessary agreement.
Attachments:
1.Sampling Proposal Price Sheet 2021
2.Dysert Environmental Scope of Work 2021
3.Sampling Proposal Evaluation 2021
City of South San Francisco Printed on 5/21/2021Page 2 of 2
powered by Legistar™
Attachment 1 – Dysert Environmental, Inc. Estimated Annual Environmental Sampling Costs
Sampling
Event/Activity Method
Matrix
(Sludge = S,
Waste
Water =
WW and
Water = W)
Annual
QTY
Estimated
Special
Projects
Estimated
Cost
(unit)
Cost
(extended)
One grab sample.
Includes use of
autosampler. N/A WW 6 36
$120.00 $5,040.00
Four grab samples.
Includes use of
autosampler. 4 site
visits in 24 hours. N/A WW 4 12
$345.00 $5,520.00
24hr composite
sample. Includes use of
autosampler. 2 site
visits in 24 hours. N/A WW 0 9
$215.00 $1,935.00
24hr composite sample
and one grab sample.
Includes use of
autosampler. 2 site
visits in 24 hours. N/A WW 47 33
$225.00 $18,000.00
24hr composite and
three grab samples.
Includes use of
autosampler. 4 site
visits in 24 hours. N/A WW 11 0
$345.00 $3,795.00
24hr composite sample
and four grab samples.
Includes use of
autosampler. 5 site
visits in 24 hours. N/A WW 26 10
$400.00 $15,200.00
Hg grab sampling w/
ISCO (2 Techs up to 1.5
hrs). Monthly metals
sampling. N/A WW 12 0
$365.00 $4,380.00
Hg grab sampling
supplies. Monthly
metals sampling. N/A WW 12 0
$150.00 $1,800.00
Sampling
Event/Activity
Method
Matrix
(Sludge = S,
Waste
Water =
WW and
Water = W)
Annual
QTY
Estimated
Special
Projects
Estimated
Cost
(unit)
Cost
(extended)
Wastewater sampling
technician hours.
Prepare COC, labels
and bottles for Nutrient
Sampling.
Day 1 - Collect E001
samples for Ortho
Phosphate and filter in
field within 15 minutes
of sample collection.
Day 2 - Collect samples
from E001 24 hour
composite sample
provided by City of SSF-
WQCP and filter for
dissolved / soluble
analysis.
N/A
WW
0
0
$255 $0.00
Disposable supplies.
0.45 micron disposable
filter.
N/A
WW
0
0
New factory sealed
peristaltic pump tubing
and new sample
suction line. Includes
use of GEOTECH
Masterflex II Peristaltic
Pump
N/A
WW
0
0
$37.50 $0.00
Misc. Supplies. New
factory sealed
peristaltic pump tubing,
new sample suction
line and (if needed for
composite sample) new
factory sealed ProPak
sample bottle liner.
N/A
WW
84
100
$60.00 $11,040.00
TOTAL EST ANNUAL SAMPLING COST
$67,430.00
ANNUAL CONTINGENCY AMOUNT (Illicit Discharge sampling, background sampling, etc.)
$22,570.00
TOTAL ANNUAL NOT TO EXCEED AMOUNT
$90,000.00
Attachment 2 - Scope of Work
Dysert Environmental, Inc.
Environmental Sampling Services 2021-2022, 2022-2023, 2023-2024, 2024-2025
and 2025-2026
Dysert Environmental, Inc. Scope of Work to provide sampling and analysis of samples as required
by NPDES (National Pollutant Discharge Elimination System) Permit No. R2-2019-0021.
The City of South San Francisco is required to comply with the wastewater discharge provisions
listed in NPDES Permit No. R2-2019-0021, which requires monthly, quarterly and semi-annual
monitoring and analysis of plant influent and effluent; semi-annual monitoring of biosolids; bi-
monthly, quarterly or semi-annual monitoring of significant industrial users; semi-annual monitoring
of stormwater; twice monthly monitoring of nutrients; quarterly monitoring of PCBs by method
1668; and additional monitoring of various discharges as needed.
Sampling and analytical services would be in support of the City’s Environmental Compliance and
Water Quality Control Laboratory Programs.
Dys ert Environmental, Inc. will be responsible for the coordination and collection of monthly,
quarterly and semi-annual samples of plant influent and effluent; coordination of collection of semi-
annual biosolids samples; coordination and collection of bi-monthly, quarterly or semi-annual
significant industrial user samples; coordination and collection of residential samples; and
coordination and collection of additional samples of various discharges as needed. Dysert
Environmental, Inc. is expected to be available on short notice for sampling that might arise and to
work closely with WQCP staff to coordinate monthly, bi-monthly, quarterly, and semi-annual
sampling.
Dysert Environmental, Inc. shall furnish all materials, labor and expense needed to coordinate, collect
and analyze various wastewater, biosolids, industrial, and miscellaneous samples.
The chart below identifies the estimated annual sampling schedule for the contract term.
Sampling Location Annual Frequency # of
Industries/Samples
Total Annual
Sampling Events
Permitted Industries Monthly (12) 2 24
2/Month (6) 12 72
Quarterly (4) 27 108
Semi-Annually (2) 8 16
Total Annual Industrial Events 220
SSF WQCP Monthly (12) 4 48
2/Month (24) 1 24
Quarterly (4) 1 4
Semi-Annually (2) 4 8
Annually (1) 2 2
Total Annual WQCP Events 86
Dysert Environmental, Inc. Estimated Annual Environmental Sampling Costs
Sampling
Event/Activity
Method
Matrix
(Sludge = S,
Waste
Water =
WW and
Water = W)
Annual
QTY
Estimated
Special
Projects
Estimated
Cost
(unit)
Cost
(extended)
One grab sample.
Includes use of
autosampler.
N/A
WW
6
36
$120.00 $5,040.00
Four grab samples.
Includes use of
autosampler. 4 site
visits in 24 hours.
N/A
WW
4
12
$345.00 $5,520.00
24hr composite
sample. Includes use of
autosampler. 2 site
visits in 24 hours.
N/A
WW
0
9
$215.00 $1,935.00
24hr composite sample
and one grab sample.
Includes use of
autosampler. 2 site
visits in 24 hours.
N/A
WW
47
33
$225.00 $18,000.00
24hr composite and
three grab samples.
Includes use of
autosampler. 4 site
visits in 24 hours.
N/A
WW
11
0
$345.00 $3,795.00
24hr composite sample
and four grab samples.
Includes use of
autosampler. 5 site
visits in 24 hours.
N/A
WW
26
10
$400.00 $15,200.00
Hg grab sampling w/
ISCO (2 Techs up to 1.5
hrs). Monthly metals
sampling.
N/A
WW
12
0
$365.00 $4,380.00
Hg grab sampling
supplies. Monthly
metals sampling.
N/A
WW
12
0
$150.00 $1,800.00
Sampling
Event/Activity
Method
Matrix
(Sludge = S,
Waste
Water =
WW and
Water = W)
Annual
QTY
Estimated
Special
Projects
Estimated
Cost
(unit)
Cost
(extended)
Wastewater sampling
technician hours.
Prepare COC, labels
and bottles for Nutrient
Sampling.
Day 1 - Collect E001
samples for Ortho
Phosphate and filter in
field within 15 minutes
of sample collection.
Day 2 - Collect samples
from E001 24 hour
composite sample
provided by City of SSF-
WQCP and filter for
dissolved / soluble
analysis.
N/A
WW
0
0
$255 $0.00
Disposable supplies.
0.45 micron disposable
filter.
N/A
WW
0
0
New factory sealed
peristaltic pump tubing
and new sample
suction line. Includes
use of GEOTECH
Masterflex II Peristaltic
Pump
N/A
WW
0
0
$37.50 $0.00
Misc. Supplies. New
factory sealed
peristaltic pump tubing,
new sample suction
line and (if needed for
composite sample) new
factory sealed ProPak
sample bottle liner.
N/A
WW
84
100
$60.00 $11,040.00
TOTAL EST ANNUAL SAMPLING COST
$67,430.00
Attachment 3 - Sampling Proposal Evaluation 2021
Company Location Sample Transport
SSF
Exp.
(years)
Exp
Rating
(SUM)
Est. City
Labor
Hours
Est. Annual
Cost
Est. City
Labor
Cost
Total Est
Annual
Cost
Adj
Cost
Rating
Efficienc
y Rating
(SUM)
Readibility
of
Proposal
(SUM)
Total
Points
Dysert Environmental San Mateo, CA Same-day courier 13 87 0 $67,430 $0 $67,430 80 87 29 283
Delta Environmental Benicia, CA Same-day courier 0 78 126 $74,650 $9,450 $84,100 75 77 24 254
Estimated City Labor Cost calculated based on staff hours spent setting up approximately 26 distinct sampling programs and reporting requirements,
quality control/quality assurance of sampling programs and permit requirements.
Labor hours estimated at 4 hours for each permit project (5 x 26 = 104) and a total of 10 hours for WQCP lab projects.
Additionally, background/pump station lab projects are performed at 12 sites. Estimated 12 City labor hours for coordination and project set-up
$75.00 per hour is rate used per Master Fee Schedule.
Attachment 3 - SSF Sampling Proposal Evaluation 2021 - Ratings Total
Company Location Sample Transport
SSF
Exp.
(years)
Qual/Exp
Rating
(SUM)
Est. City
Labor
Hours
Est. Annual
Cost
Est. City
Labor Cost
Total Est
Annual Cost
Cost
Rating
(SUM)
Efficiency
Rating
(SUM)
Readibility
of
Proposal
(SUM)
Total
Points
Dysert Environmental San Mateo, CA Same-day courier 13 87 0 $67,430 $0 $67,430 80 87 29 283
Delta Environmental Benicia, CA Same-day courier 0 78 126 $74,650 $9,450 $84,100 75 77 24 254
Qualificati
ons/Experi
ence (30
max)
Cost
(30 pts
Max)
Efficiency
(30 pts
Max)
Readibility
(10 pts
Max)
Total
(100
pts
Max)
REVIEWER 1 Dysert Environmental 29 25 29 10 93
Nicholas Talbot Delta Environmental 25 24 25 8 82
REVIEWER 2 Dysert Environmental 29 27 29 9 94
Janice Chapman Delta Environmental 26 25 26 7.5 84.5
REVIEWER 3 Dysert Environmental 29 28 29 10 96
Andrew Wemmer Delta Environmental 27 26 26 8 87
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-273 Agenda Date:5/26/2021
Version:1 Item #:10a.
Resolution approving a consultant services agreement with Dysert Environmental,Inc.for environmental
sampling services in an amount not to exceed $90,000.00 annually,for fiscal years 2021-2022,2022-2023,
2023-2024, 2024-2025 and 2025-2026.
WHEREAS,the South San Francisco -San Bruno Water Quality Control Plant is regulated under NPDES
Permit No.R2-2019-0021,requiring regular sampling of regulated industrial dischargers and Water Quality
Control Plant; and
WHEREAS,the City of South San Francisco distributed a Request for Proposals for these services on March
22, 2021; and
WHEREAS,the City received two proposals and,on April 27-28,2021,the City of South San Francisco
Environmental Compliance and Laboratory staff evaluated qualifications of proposals received; and
WHEREAS,the most qualified proposal received for these services was submitted by Dysert Environmental,
Inc.; and
WHEREAS,City staff recommends that the City Council approve a consultant services agreement with Dysert
Environmental, Inc., for five years, for the scope of work as described in the accompanying staff report.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco as follows:
1.The City Council approves a consultant services agreement with Dysert Environmental,Inc.for
environmental sampling services,attached hereto and incorporated herein as Exhibit A,in an amount
not to exceed $90,000.00 annually and a total not-to-exceed amount of $450,000,for a total of five
years covering fiscal years 2021-2022, 2022-2023, 2023-2024, 2024-2025 and 2025-2026.
2.The City Manager is authorized to execute the consultant services agreement with Dysert
Environmental,Inc.on behalf of the City,in substantially the same form as Exhibit A and subject to
approval as to form by the City Attorney.
3.The City Manager is authorized to take any other actions consistent with the intent of this Resolution.
*****
City of South San Francisco Printed on 6/11/2021Page 1 of 1
powered by Legistar™
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 1 of 16
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2026, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
$90,000.00 annually and $450,000 in total, notwithstanding any contrary indications that may be
contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under
this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal,
attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the
amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered
pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below
shall be the only payments from City to Consultant for services rendered
EXHIBIT A
CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND
DYSERT ENVIRONMENTAL, INC.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Dysert Environmental, Inc. (“Consultant”) (together sometimes referred to as the
“Parties”) as of July 1, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 2 of 16
pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 3 of 16
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement _____________________________. Reimbursable expenses shall not
exceed $_____________________. Expenses not listed above are not chargeable to
City. Reimbursable expenses are included in the total amount of compensation provided
under Section 2 of this Agreement that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit ____. Unless Consultant
provides City with a valid Form 590 or other valid, written evidence of an exemption or
waiver from withholding, City may withhold California taxes from payments to Consultant
as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or
waivers) from all subcontractors. Consultant accepts sole responsibility for withholding
taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with Consultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 4 of 16
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 5 of 16
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 6 of 16
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 7 of 16
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 8 of 16
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 9 of 16
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 10 of 16
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 11 of 16
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 12 of 16
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 13 of 16
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 14 of 16
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by _________________
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows: Consultant
___________________________
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 15 of 16
___________________________
___________________________
___________________________
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
Consulting Services Agreement between [Rev:11.14.2016] July 1, 2021
City of South San Francisco and Dysert Environmental, Inc. Page 16 of 16
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT B
COMPENSATION SCHEDULE
EXHIBIT C
INSURANCE CERTIFICATES
[OPTIONAL] EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-334 Agenda Date:5/26/2021
Version:1 Item #:11.
Report regarding a resolution authorizing the City Manager to execute a professional services contract with
Zoon Engineering,Inc.of Emeryville,California for construction management and inspection services for the
Smart Corridors Expansion Project (Project No.tr2002)in an amount not to exceed $550,700 for a total budget
of $633,305. (Bianca Liu, Senior Engineer)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a
professional services contract with Zoon Engineering,Inc.of Emeryville,California for construction
management and inspection services for the Smart Corridors Expansion Project (Project No.tr2002)in
an amount not to exceed $550,700 for a total budget of $633,305.
BACKGROUND/DISCUSSION
The South San Francisco Smart Corridors Expansion Project is part of the overall countywide traffic
management system Smart Corridors project.
The Project is not a traditional project where physical roadway improvements are made,but an implementation
of traffic management devices that will enable the City,state law enforcement agencies,and fire departments to
proactively and cooperatively manage freeway and arterial traffic congestion during major freeway incidents.
Intelligent Transportation Systems (ITS)infrastructure improvements fall under four categories:arterial
management, incident management, traveler information, and transit management.
The Project will extend the San Mateo County Smart Corridors program north to include routes located in the
City: Airport Boulevard, Oyster Point Boulevard, Gateway Boulevard, and Grand Avenue. Attachment 1
includes a project location map. The project will also support the overall San Mateo County Smart Corridors
program.
The Project work includes the installation of:
·Directional (trailblazer) signs
·Fixed closed-circuit television cameras
·Arterial dynamic message signs
·Traffic signal controllers
·Microwave vehicle detection systems
·Fiber optic cable communications connections
The design is complete and staff expects to begin construction in the Fall of 2021.
Because the project will take place within the South San Francisco city boundary,the City will be the
“Implementing Agency”leading the construction phase and administering the construction contract.However,
C/CAG will remain as the overall “Project Sponsor”of the Smart corridor project and provide funding for the
project.
At a regular city council meeting in March of 2021,City Council adopted a resolution accepting state and
City of South San Francisco Printed on 5/21/2021Page 1 of 5
powered by Legistar™
File #:21-334 Agenda Date:5/26/2021
Version:1 Item #:11.
At a regular city council meeting in March of 2021,City Council adopted a resolution accepting state and
county funding to fund the construction phase of the project.Also,during March 2021,staff began soliciting
proposals from consultants to provide construction management and inspection services for the project.
Attachment 2 includes the scope of services requested.
Overview of City’s procurement process
The City’s procurement process is governed by both state and local law.In awarding contracts for professional
services,equipment and supplies,the City has some latitude.State law requires the City to adopt regulations
and policies to govern such service and supplies procurement,but otherwise provides the City flexibility in
determining relevant requirements as long as they are consistent with applicable state law.(Gov.Code §
54202.)
The City’s purchasing ordinance distinguishes between three primary types of procurement methods as follows:
1.Competitive Bidding for Construction Projects
Public projects are specifically defined under the Public Contract Code,and generally involve any
construction project that is paid with public funds or those projects involving improvements,
demolition,or other work on public property or facility.Public projects are required to be procured
through competitive bidding and the City must award the contract to the lowest bidder whose bid
complies with all of the City’s solicitation requirements and demonstrates that the bidder is able to
perform the work.Under the City’s policy,different levels of competitive bidding are required
depending on the dollar limit of the underlying project.
For these contracts,cost is generally the sole determining factor,and the lowest responsible bidder is
awarded the project even if another bidder appears to be more skilled, but is more expensive.
2.Open Market Procedures for Vendors (Supplies and Equipment)
Open Market Procedures is the City’s vendor selection process for purchase of goods,supplies,and
professional services. These rules do not apply to, and may not be used for public construction projects.
Contracts for the purchase of goods and services that exceed $10,000 require staff to utilize open market
procedures.If the contract is $25,000 or less,staff must obtain at least three quotes,which are informal
offers to perform work at a stated price.If the contract is greater than $25,000,staff will be required to
solicit the project,such as issuing a Request for Proposals (“RFPs”)and obtain at least three written
responses.
Under this vendor selection process,cost can be only one factor in determining which vendor the City
will ultimately select for services,equipment or supplies.This requirement is similarly reflected under
SSFMC §4.04.080.
Thus,when utilizing the open market vendor selection process,the City is focused on the skill,ability,
and expertise of the entity or person to be able to provide the service,equipment or goods to the City.
The selection is based on competence,professional qualifications,and overall value to the City with
cost being only one factor in the determination of an award.For supplies and equipment contracts that
receive federal funding,there are additional requirements that would be imposed as a part of funding or
City of South San Francisco Printed on 5/21/2021Page 2 of 5
powered by Legistar™
File #:21-334 Agenda Date:5/26/2021
Version:1 Item #:11.
grant acceptance.
3.Open Market Procedures for Architectural and Engineering (A&E) Professional Services
For certain professional services such as architectural,engineering,environmental,land surveying,or
construction management,the Government Code specifically requires that such services not be awarded
solely based on price,but instead based on demonstrated competence.(Gov.Code §4526.)Both the
state law provision and the City’s policy reflect the legislative view that when acquiring such services
the City does not necessarily receive the best value when it pays the lowest price.(See e.g.California
Attorney General Op. No. 94-819 (February 9, 1995)).
The Smart Corridors Expansion Project Construction Management and Inspection Professional
Services Contract falls under Procurement Type 3 -Open Market Procedures for Architectural
and Engineering (A&E) Services
General Request For Proposals (RFP) Review Process
RFPs are the City’s primary method to procure equipment, materials, supplies, and professional services.
Typically, this process consists of the City issuing the RFP for proposals from vendor candidates to demonstrate
their qualifications and abilities to provide the City with desired services, equipment/supplies, or other goods.
The City’s RFP will contain evaluation and scoring criteria used to rank vendor candidates based on the
strength of their proposals.
Typical factors include demonstrated knowledge,qualifications,industry reputation,implementation schedule,
ease of implementation and cost.Factors not typically considered include the size of the firm and geographic
location of the firm (i.e.whether the firm is local,in-or out-of-state),race,sex or gender.However,the City
does have the discretion to include geography as one evaluation factor and to select local vendors where the
quality and price are equal between local and non-local vendors and federal funds are not used.
The City assembles an evaluation panel comprised primarily of City staff and third-party consultants and
personnel as necessary,to review and score the proposals,negotiate with the top-ranked candidate,and
recommend the selection for City Council approval.Staff will also maintain records of the method of
evaluation, final vendor selection and negotiations for a final contract.
Once candidates are ranked and a top-ranked candidate is identified,staff will negotiate terms of the contract
with that candidate.The final award of the contract is subject to consideration and approval by the City
Council.Staff will present the selection recommendation to the Council and prepare a resolution awarding the
contract to the recommended candidate.If the Council does not support staff’s recommendation,then it could
elect not to take any action on the resolution or contract award,and may instead direct staff to either reconsider
the other proposals selected or to re-issue the RFP which may include additional or different selection criteria
and qualification requirements.
Staff issued a Request for Proposal (RFP)on the ProcureNow website on March 25,2021.To generate interest
in the project,staff notified construction management firms of the RFP advertisement.Staff reached out
directly to 23 construction management firm contacts from the City’s On-Call List and contacts provided from
C/CAG,and 18 firms downloaded the proposal packet.Proposals were due on April 20,2021 and one firm,
Zoon Engineering,responded.Staff contacted several firms that did not respond and many stated that they did
City of South San Francisco Printed on 5/21/2021Page 3 of 5
powered by Legistar™
File #:21-334 Agenda Date:5/26/2021
Version:1 Item #:11.
Zoon Engineering,responded.Staff contacted several firms that did not respond and many stated that they did
not have the ITS/Electrical expertise to support this type of project or they did not have the experience with ITS
projects. Others noted that they had limited staff availability or were too busy with their current workload.
Zoon Engineering’s proposal was reviewed by a panel of four consisting of a Senior Engineer,Deputy Public
Works Director, Traffic Signal Supervisor, and C/CAG Program Manager.
Members of the panel rated the proposals in the following areas:
1.Qualification of the Firm and Proposed Project Team - Qualifications to complete the required
scope of work, and professional references. Technical experience in performing work related to type
of services. Technical experience and strength and stability of proposed subconsultants.
(40 points maximum)
2.Project Understanding - Understanding of the Project and the ability to meet the City and C/CAG’s
objectives and to identify key issues. Methods of approach and work plan.
(35 points maximum)
3.Similar Projects and Quality Control - Demonstrated experience with completing similar projects
and quality control. Record of completing work on schedule.
(15 points maximum)
4.Presentation of a concise and responsive proposal.
(10 points maximum)
The Zoon Engineering proposal was scored by the panel as follows:
Scoring Criteria Points Awarded Points Possible
Qualification of Firm and Proposed Project Team 38 40
Project Understanding 31 35
Similar Projects and Quality Control 14 15
Presentation of a concise and responsive proposal 09 10
Total 92 100
Zoon specializes in providing program management,construction management,project controls,and contract
administration services on complex ITS infrastructure projects.Attachment 1 includes the project team’s
qualifications and experience for reference.Based on the experience,positive references and staffing
submitted, the review panel found their qualifications and experience to be applicable to this project.
FISCAL IMPACT
Adopting this resolution will have no fiscal impact to the City.This project is funded through State and County
funding and is included in the City of South San Francisco’s Fiscal Year 2020-2021 Capital Improvements
Program (Project No.tr2002).The construction phase includes a total budget of $6,559,000 and the budget for
construction management and inspections was estimated to cost $840,000.Additionally,as the project sponsor,
C/CAG will also be responsible for any cost overrun.
City of South San Francisco Printed on 5/21/2021Page 4 of 5
powered by Legistar™
File #:21-334 Agenda Date:5/26/2021
Version:1 Item #:11.
Zoon Engineering of Emeryville, CA $550,700
Contingency (15%)$ 82,605
Total Budget $633,305
RELATIONSHIP TO STRATEGIC PLAN
Awarding this contract will contribute to the City’s Strategic Plan outcome of improved Quality of Life by
providing traffic relief in the case of an accident along Highway 101 and supporting the overall Countywide
Smart Corridors Program.
CONCLUSION
City staff and C/CAG staff recommend that City Council adopt a resolution authorizing the City Manager to
execute a professional services contract with Zoon Engineering,Inc of Emeryville,California for construction
management and inspection services for the Smart Corridors Expansion Project (Project No.tr2002)in an
amount not to exceed $550,700 for a total budget of $633,305.
Attachments:
1.Project Location Map
2.Scope of Services
3.Zoon Engineering Project Team Qualifications and Experience
City of South San Francisco Printed on 5/21/2021Page 5 of 5
powered by Legistar™
Attachment #1
Project Location Map
Attachment #2: Scope of Services
Task 1 –Pre-Construction Services
Review project plans, specifications, reports and permits and provide a list of items to the City
Project Manager on potential conflicts, constructability issues, value-engineering opportunities
and consistency between the plans, specifications and estimates.
1.1 Constructability review of the contract plans, specifications, reports, permits and
agreements. Consultant must have familiarity with the Caltrans standards and
formatting.
• Redlined drawings, specifications and other construction documents
• A detailed, written matrix report describing the finding, reviewers estimated
level of completion, issues and proposed solut ions, identified by item, page and
discipline (civil, electrical, general).
• Pictures when reference is made to specific site conditions not covered by the
designers or in conflict with construction documents.
• A summary report identifying the major issues, deficiencies and solutions, of
the plans sheets, specifications, and estimates.
• Arrange and attend meetings with the City and designer to review comments.
• Coordinate with design consultant for any design services or changes need.
1.2 Review project schedule which includes all notification timelines noted on all
permits, agreements, and contract documents. Upon receipt of contractor’s schedule,
evaluate and confer with the City regarding workability of the schedule or suggest
changes that may improve the schedule.
1.3 Arrange and attend pre-construction meeting
1.4 Review any material related to dispute resolution with contractor’s methodologies,
policies, and procedures. Coordinate with the City as necessary.
Task 2 – Advertise and Award
Advertise the project in accordance with all applicable regulations.
2.1 Utilize the procure now software to assist the City in advertising the subject project.
2.2 Respond to questions concerning the plans, specifications, and estimates prior to bid
opening.
• Coordinate responses with the City, C/CAG and the City’s design consultant.
• Prepare an addendum, as needed.
2.3 Review and evaluate construction bids received and confer with the City
2.4 Assist the City in preparing a presentation and recommendation to City Council to
award the construction of the project.
2.5 Provide technical and report writing services, including, but not limited to,
conducting research, and completing studies in specific areas.
2.6 Review contractor provided traffic control plans for work within the Caltrans or
City’s right of way.
Task 3 –Construction Management and Inspection Services During Construction
Provide a full-time Resident Engineer to provide construction management for the subject
project. Construction management team will utilize City’s e -builder program to manage the
project, maintain construction documents, update the city with project status, and process
invoices, CCOs, RFIs, progress payments. Responsibilities include but are not limited to:
3.1 Project Coordination and Correspondence
• Coordinate with the City Project Manager and various City Departments
• Provide bi-weekly updates on construction progress, summarizing key issues,
and schedule status in a memo that can be shared with City Departments and
City Council
• Arrange, lead and attend weekly, o r as necessary, construction contract
coordination meetings with the City and the Contractor. This includes
preparation of agenda, meeting minutes and tracking of outstanding issues.
• Set up and maintain construction project files in e-builder.
• Convene pre-construction meetings with the selected civil contractor and
subcontractor.
• Ensure that the construction of the project is properly coordinated with all
stakeholders and community members
• Receives and responds to public inquiries, concerns and complaints regarding
City construction activities
• Coordinate the installation and location of traffic equipment with City staff and
Caltrans.
3.2 Follow required City Quality Assurance Plan Procedures.
3.3 Facilitate the City in obtaining any necessary permits for the implementation of this
project and ensure that the contractor has secured all construction permits and that
permits are kept current throughout the duration of the project.
3.4 Implement and maintain quality control procedures to manage conflicts, insure
product accuracy, and identify critical reviews and milestones.
3.5 Perform labor compliance activities
3.6 Recommend approval of subcontractor substitutions.
3.7 Perform office engineering including, but not limited to: developing and processing
Contract Change Orders, reviewing shop drawings, calculating pay quantities, and
preparing engineering and As-built drawings, preparing calculations, records, reports
and correspondence related to project activities, deploying project controls activities,
including identifying actual and potential problems associated with the construction
project and recommend solutions.
3.8 Schedule Management
• Review planned schedule for conformance with the specifications and for
reasonableness of the sequence and duration of the activities.
• Review work progress as compared to the planned schedule and inform City
Project Manager of schedule slippage. Analyze schedule to determine impact of
weather and change orders. Obtain from Contractor updates of construction
schedule incorporating actual progress, weather delays, and change order
impacts.
• Provide weekly statement of working days.
• Prepare and submit a monthly progress report to City Project Manager
describing key issues, milestones, cost status, and schedule status.
3.9 Construction Engineering
• Prepare and maintain Resident Engineer’s file review.
• Perform all Resident Engineer functions as required in the Caltrans Standard
Specifications, project Special Provisions and Caltrans Construction Manual.
• Review all project plans, construction contract special provisions, schedule and
estimate.
• Review and approve Value Engineering Change Proposal (VECP) review and
approval.
• Review and approve Construction contractor’s water pollution control program
and Storm Water Pollution Prevention Plan review.
• Review safety plans and ensure a safe work environment.
3.10 Payment recommendations
• Review Contractor’s initial schedule of values for reasonableness and ease of
monitoring.
• Process progress pay estimates and extra work billings.
• Determine contract pay quantities and preparation of payment sheets, and submit
monthly progress payment requests, analyze differences over amount.
3.11 Requests for Information (RFI)
• Review and monitor Requests for Information (RFI) from Contractor.
• Review and track responses to RFI related to construction issues.
• Review design-related RFI to Design Engineer and copy City Project Manager.
• Arrange and attend meetings with City, Design Engineer, Contractor and other
parties, as needed, to discuss and resolve RFI.
3.12 Submittal Review
• Review and respond to submittals by the Contractor with minimal assistance
from the Design Engineers.
3.13 Change Orders
• Review ALL change orders related to construction issues based on drawings,
specifications, and other design information from Engineer firm.
• Help determine whether a requested change order is for work within the Smart
Corridor Project scope and critical to overall Smart Corridor operation. Assist
Design Engineer as necessary in preparing recommendations to accompany
change order documents and forward to City Project Manager for review and
approval.
• Perform change order analysis, including reviewing: logs of proposed change
orders, change order quotations from Contractor, negotiated change order costs,
time extensions, processing final negotiated change orders, and effect of
approved change orders in progress payment breakdowns.
• Evaluate, negotiate, recommend and prepare change orders.
3.14 Claims Management
• Establish a dispute resolution process, claims resolution principles, claims
avoidance techniques, timeline awareness, risk analysis, and claim report
writing.
• Review additional compensation claims that are submitted during the
construction period and responses.
• Assist with claims administration, including coordinating and monitoring claims
response preparation, logging claims, and tracking claims status.
Task 4 – Construction Observation/Inspection Services
Provide full-time inspector and any specialty inspection services, required for the project during
construction. Responsibilities include but are not limited to:
4.1 Provide day-to-day on-the-job observation/inspection of work. Inspection shall make
reasonable efforts to guard the City against defects and deficiencies in the work of the
Contractor and to ensure provisions of the contract documents are being fulfilled;
prepare daily inspection reports documenting observed construction activities and
files them electronically; take progress photographs and bind and label them; report
and document contractors’ operations relative to safety requirements; p rovide
oversight on network testing and certification; provide support services for
geotechnical and related work as requested; review contractor record drawing
markups; punch lists; coordinate with City’s Project Manager for final inspection; and
assist with other matters relating to construction of the project.
4.2 Perform material testing services as required per the project special provisions,
Caltrans Material Testing Manuals and City’s Quality Assurance Program (QAP);
• Source inspection and material approval documentation for all source
inspection.
• For material requiring inspection required by Caltrans Materials Engineering
and Testing Services (METS), coordinate inspections, testing and approvals.
• Performing and assisting in performing the duties of a Construction Inspector
including civil, electrical, landscape, structural, and utility construction
engineering. This work includes, but is not limited to, performing quantity
calculations, checking grade and alignment, materials sampling and control,
coordinating scheduling, reviewing certified payroll, conducting labor
compliance interviews, and any other task.
• Providing materials sampling and testing required by the Project.
• Performing and assisting in performing materials and/or product manufacturing
inspection in the field or at the manufacturer’s plant location. This work
includes, but is not limited to, verifying the materials and/or products conform
to the plans, specifications, material tests, and quality control.
• Conducting storm water monitoring to comply with Court Orders, permit
obligations, and other activities as deemed appropriate.
• Preparing and/or ensuring preparation of reports for City, Caltrans, Regional
Water Quality Control Board(s) (RWQCB), and other agencies as appropriate.
4.3 Provide specialty inspections and testing in accordance with applicable standards and
requirements. This includes but is not limited to geotechnical testing. If deemed
necessary, advertise and procure specialty inspection services in accordance with all
applicable regulations.
4.4 Issues code violation notices as appropriate.
Task 5 – System Testing
Oversee systems testing, integration, and implementation support work to ensure a full
operational system, including but not limited to:
5.1 Lead all coordination between the civil contractor and system integrator, and also
coordination with Caltrans, the City, C/CAG and any other contractors or
stakeholders.
5.2 Lead oversight of system integrator’s work, including testing of individual system
components, such as:
• CCTV Cameras and Systems
• Trailblazer Signs (TBS)
• Network Switches and Routers
• Hardware and Software
• Traffic Signal System
• Traffic Signal Controllers
• Video Image Detection Systems and Cabinets
• Fiber Optic and Wireless Communications
5.3 Provide oversight of overa ll network integration, from start to finish.
• Though testing may be performed by others, witness tests, confirm that test results
are safety certified by the engineer or contractor and files as appropriate, and
ensure that integration is fully functional.
• Review, oversee, witness and prepare reports on smart corridor system
components installed, configured and tested by the Contractor.
Task 6 - Post Construction Services (Close Out/Claims)
The post construction services task includes project closeout after issuance of substantial completion for
the construction Contractor. This task will review punch lists items of remaining work, contract change
order, global settlements, dispute resolution, and arbitration meetings. The design consultant will provide
project changes to original design documents. Review of final payment. The consultant shall perform
final inspection and project acceptance recommendation. In addition, the consultant shall review and sign
as-built drawings, including red-lining and mark up. The consultant shall review equipment labeling and
asset inventory to ensure thoroughness and completion. The consultant will ensure that equipment
inventory and warranty information is accurately and thoroughly documented.
Task 7 - Project Management
Perform project management tasks including but not limited to:
Coordination:
7.1 Consultant shall propose a strategy to mitigate any changes, potential change orders
and or time delays before or during project construction. Upon approval from the
City, Consultant shall facilitate and administer any necessary change orders.
7.2 Manage and coordinate systems integration work.
7.3 Schedule and lead project coordination meetings bi-weekly or as needed with City
staff, C/CAG staff, and other outside staff as necessar y, including preparation of
agenda, meeting minutes and tracking of outstanding issues.
7.4 Proactively lead all necessary coordination and provide proactive on-site coordination
with stakeholders, including, but not limited to: Caltrans, Pacific Gas & Electr ic
(PG&E), and utility service provider.
7.5 Provide a single point of contact to the City and C/CAG.
Reporting:
7.6 Prepare and submit to the City and C/CAG a Risk Assessment Report, detailing any
potential construction changes, time delays, etc. Update the report, as needed.
7.7 Prepare regular construction updates via memo to inform City Council and outside
agencies of construction work.
7.8 Assist the City with grant invoicing and tracking and prepare any grant reporting
documentation necessary to complete the project.
7.9 Determine if there will be any potential change orders in the contracts and any delays.
Follow the change order procedures established between C/CAG and the City.
7.10 Prepare and submit monthly invoice for construction management and inspection
activities along with monthly progress report and description of work.
7.11 Develop final construction management staffing plan and project management plans
for the construction and completion of the Project.
City of South San Francisco
Statement of Qualifications to Provide
Construction Management and Inspection Services
City of South San Francisco Smart Corridor Expansion Project
1
Legal Name of Firm: Zoon Engineering, Inc.
Address: 3960 Adeline Street Suite 3
Emeryville, CA 9468
Web Site: zoon-eng.com
Principal-In-Charge: Nabil Hissen, PE
Telephone: 925.451.1585
Email: nhissen@zoon-eng.com
Size of Firm: 25 employees
5
c. Current size of firm and organization
chart of firm, organization chart of team
d. Principal in Charge and Project Manager
SECTION 1: CONSULTANT INFORMATION, QUALIFICATIONS & EXPERIENCE
Zoon Engineering
Zoon Engineering was founded in 2008 with the express
goal of providing high quality engineering and project
management services within a dynamic, flexible and
tasked focused organization. Zoon has been involved in
several high profile public works projects in California
including the Presidio Parkway Reconstruction, New
Eastern Span of the San Francisco-Oakland Bay Bridge,
Presidio Parkway, Caldecott Tunnel and more recently
California High Speed Rail. The firm’s guiding principle is
to add value to private entities and public agencies by furnishing high level technical resources and
expertise. Our approach combines highly developed engineering and management capabilities with
proven problem solving and relationship building skills. Zoon Engineering is a certified Small Business.
Zoon specializes in providing program management, construction management, project controls, and
contract administration services on complex and sensitive infrastructure projects. We are proud of our
excellent track record and reaffirm our strong commitment to protect our clients’ interests. Our success
can be traced to our passion and love for what we do and is a direct result of high level technical
engineering skills coupled with enhanced interpersonal capabilities.
MNS Engineers
Established in 1962, MNS is a C-Corporation providing quality infrastructure consulting services to the
transportation, water resources, and government service markets throughout California. Specializing in
the core services of construction management, civil engineering, and land surveying, MNS' reputation
has been built on clear and direct communication and quality services and was further enhanced with
the acquisition of S&C Engineers in April of 2018. MNS’ is experienced and knowledgeable in permitting
and multi-agency coordination. A leader in construction management and inspection services, MNS
offers SMCTA a depth of staff resources and a reputation for success to meet budget and schedule goals.
Alta Vista Solutions
Alta Vista is a nationally recognized consulting engineering firm that specializes in quality assurance,
project management, construction administration, inspection, and testing services for large
infrastructure projects. Alta Vista was founded in 2008 in the Bay Area, and now has five major offices
and more than 110 professionals throughout California, in addition to offices in New York and
Washington. Alta Vista’s approach to working with clients originates from their name; from day one,
Alta Vista has differentiated itself by actively looking for the solutions to move projects forward. They
understand that throughout construction, challenges will always arise; but rather than allow these
challenges to bring a project to a standstill. They have a successfully achieved this goal on a wide range
of projects for diverse clients, working on public works projects both in the capacity of Quality Assurance
(QA) and project Independent Quality Assurance (IQA), or oversight on behalf of the California
Department of Transportation (Caltrans).
Together with our partner firms, Zoon’s success can be traced to our passion and love for what we do
and is a direct result of high-level technical engineering skills coupled with enhanced interpersonal
capabilities. We excel in providing a wide array of services including:
Project Management Project Management
Construction Management Construction Management
Project Controls Project Controls
City of South San Francisco
Statement of Qualifications to Provide
Construction Management and Inspection Services
City of South San Francisco Smart Corridor Expansion Project
2
Contracting Agency: Bay Area Infrastructure Financing Authority (BAIFA)
Contracting Agency Project Manager: Angela Louie, PE, Project Manager
Contracting Agency Contact Information: (415) 778-5203.
Contract Amount: $45,000,000.00 (Construction) ; $7,080,000.00 (CM Services)
Funding Source: Various
Date Of Contract: March 2016
Date Of Completion: December 2020
Claims Management Claims Management
Source Inspection Materials Testing
We are devoted to delivering success to your endeavor by creating unified teams focused on a safe work
environment, effectively resolving project issues, minimizing overall costs, achieving excellent quality,
and maintaining timelines and schedule. A representative list of projects similar to the Smart Corridor
Expansion Project, completed jointly with MNS over the past 3 years follows (additional MNS projects are
included in Appendix B):
I-880 Express Lanes Conversion Project, Alameda County, California
This Bay Area Infrastructure Financing Authority (BAIFA) funded project proposed to convert existing
High Occupancy Vehicle (HOV) lanes to Express Lanes along Interstate 880 from High Street to the SR
237 interchange in both the northbound and southbound directions. The project included installing toll
tag readers and FasTrak equipment, traffic monitoring equipment, overhead sign structures and road
signage as well as concrete median barrier construction and striping. With a length of over 30 miles
along Interstate 880, the project spanned various cities from Oakland, San Leandro, Hayward, Union
City, and Fremont. With a construction value $45 million a significant portion of the work was conducted
at night in multiple locations concurrently. Construction work began in July 2017 with completion in the
end of 2020.
Zoon Engineering, supported by our partners MNS, was responsible for pre-construction constructability
review and providing construction management during the construction phase through closeout,
including performing contract negotiations, RFI responses, managing change orders, submittal review,
document control and progress payment processing. Alta Vista Solutions provided Source Inspection
and Materials Testing support to the team. Zoon provided full construction management services
including resolving and managing contract change orders and potential claims. Zoon was responsible for
identifying contractual issues, developing mitigation plans, contractor negotiations, claims avoidance
and resolution.
I-680 Express Lanes Conversion Project, Contra Costa/Alameda Counties, California
This Bay Area Infrastructure Financing Authority (BAIFA) funded project proposed to convert existing
High Occupancy Vehicle (HOV) lanes to Express Lanes along Interstate 680 from Alcosta Boulevard to
Livorna Road in the northbound direction and from Rudgear Road to Alcosta Boulevard in the
southbound direction. The project included installing toll tag readers and FasTrak equipment, traffic
monitoring equipment, overhead sign structures and road signage as well as concrete median barrier
construction and striping. With a length of over 13 miles along Interstate 680, the project spanned
various cities from San Ramon and Dublin in the south to Danville, Alamo, and Walnut Creek in the
north. With a construction value of $17 million, a significant portion of the work was conducted at night
in multiple locations concurrently. Construction work began in August 2015 and was completed in April
2017. The Express Lane was opened to traffic on October 9, 2017.
City of South San Francisco
Statement of Qualifications to Provide
Construction Management and Inspection Services
City of South San Francisco Smart Corridor Expansion Project
3
Contracting Agency: Bay Area Infrastructure Financing Authority (BAIFA)
Contracting Agency Project Manager: Peter Lee, PE, Project Manager
Contracting Agency Contact Information: (415) 778-6716
Contract Amount: $17,000,000.00 (Construction) ; $1,700,000.00 (CM Services)
Funding Source: Various
Date Of Contract: July 2015
Date Of Completion: December 2017
Contracting Agency: San Mateo County Transportation Authority (SMCTA)
Contracting Agency Project Manager: Joe Hurley, PE, Director
Contracting Agency Contact Information: (650) 508-7942
Contract Amount: $325,000,000.00 (Construction) ; $2,500,000.00 (CM Services)
Funding Source: Various
Date Of Contract: January 2020
Date Of Completion: Ongoing
Zoon Engineering, supported by our partners MNS was responsible for providing full construction
services on this project including scheduling, managing contract change and potential claims. Zoon staff
was responsible for identifying contractual issues, developing mitigation plans, contractor negotiations,
claims avoidance and resolution and administering the approval process.
US-101 Express Lanes Conversion Project, San Mateo County, California
San Mateo County Transportation Authority (SMCTA) proposes to convert existing High Occupancy
Vehicle (HOV) lanes to Express Lanes along US-101 from US-101/Embarcadero Road Interchange to the
US 101/ Whipple Interchange and construct new express lanes from the US 101/ Whipple Interchange
to I-380 Interchange. The project is being delivered using the CM/GC (Construction Manager/General
Contractor) approach with Kiewit Pacific having been selected for this work in 2017.
The scope of work will includes installing toll tag readers and FasTrak equipment, traffic monitoring
equipment, overhead sign structures and road signage as well as concrete median barrier construction
and striping. The proposed civil work will be completed via two contracts: the design for the Southern
Contract was completed in December 2018 and construction began in April 2019. The design for the
Northern Contract was completed in late 2019. And construction began shortly thereafter. Zoon
Engineering, supported by our partners MNS, is providing construction management, scheduling,
inspection, office engineering, claims management and TSI coordination services on this project.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-336 Agenda Date:5/26/2021
Version:1 Item #:11a.
Resolution authorizing the City Manager to execute a professional services contract with Zoon Engineering,Inc
of Emeryville,California for construction management and inspection services for the Smart Corridors
Expansion Project (Project No. tr2002) in an amount not to exceed $550,700 for a total budget of $633,305.
WHEREAS,the South San Francisco Smart Corridors Expansion Project is part of the overall countywide
traffic management system Smart Corridors project; and
WHEREAS,staff issued a Request for Proposal (RFP)on the ProcureNow website for construction
management and inspection services for the Smart Corridors Expansion Project on March 25, 2021; and
WHEREAS, proposals were due on April 20, 2021 and one firm, Zoon Engineering, responded; and
WHEREAS,Zoon Engineering’s proposal was reviewed by a panel of four consisting of a Senior Engineer,
Deputy Public Works Director, Traffic Signal Supervisor, and C/CAG Program Manager; and
WHEREAS,based on the experience,positive references and staffing submitted,the review panel found their
qualifications and experience to be applicable to this project; and
WHEREAS,this project is included in the City of South San Francisco’s fiscal year 2020-2021 Capital
Improvements Program (Project No. tr2002) and is funded through State and County funding; and
WHEREAS,staff requests the City Council to authorize a professional services contract budget of $550,700.00,
with additional $82,605.00 contingency,totaling a professional services contract budget of $633,305.00 for the
Project; and
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves a consulting services agreement for construction management and inspection services
for the Smart Corridors Expansion Project (tr2002),attached hereto and incorporated herein as Exhibit A,in an
amount not to exceed $550,700 and authorizes a total budget of $633,305,conditioned on Zoon Engineering’s
timely execution of the consultant services agreement and submission of all required documents,including but
not limited to, certificates of insurance and endorsements in accordance with the Project documents.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the consultant services
agreement in substantially the same form as Exhibit A and any other related documents on behalf of the City
upon timely submission by Zoon Engineering,Inc.of the signed agreement and all other documents,subject to
approval by the City Attorney.
City of South San Francisco Printed on 6/11/2021Page 1 of 2
powered by Legistar™
File #:21-336 Agenda Date:5/26/2021
Version:1 Item #:11a.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related
actions consistent with the intention of the associated staff report or resolution,that do not materially increase
the City’s obligations.
*****
City of South San Francisco Printed on 6/11/2021Page 2 of 2
powered by Legistar™
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 1 of 19
Attachment #1
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
NAME OF Consultants (for use on Caltrans projects)
THIS AGREEMENT for consulting services (“Agreement”) is made by and between the City of
South San Francisco (“City”) and _______________ (“Consultant”) (together sometimes referred to as the
“Parties”) as of _______________ (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on _______________, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to th e performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
____________________, notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event
of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s
compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 2 of 19
shall prevail. City shall pay Consultant for services rendered pu rsuant to this Agreement at the time and in
the manner set forth herein. The payments specified below shall be the only payments from City to
Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in
the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for
duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under thi s
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is inte nded to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under t his Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall conta in the following information:
▪ Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
▪ The beginning and ending dates of the billing period;
▪ A task summary containing the original contract amount, the amount of pri or
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
▪ At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the nam e of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Co nsultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
▪ The amount and purpose of actual expenditures for which reimbursement is
sought;
▪ The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 3 of 19
2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completio n of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any a dditional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement _____________________________. Reimbursable expenses shall not
exceed $_____________________. Expenses not listed above are not chargeable to
City. Reimbursable expenses are included in the total a mount of compensation provided
under Section 2 of this Agreement that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit ____. Unless Consultant
provides City with a valid Form 590 or other valid, written evidence of an exemption or
waiver from withholding, City may withhold California taxes from payments to Consultant
as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or
waivers) from all subcontractors. Consultant accepts sole responsibility for withholding
taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with C onsultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall com pensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 4 of 19
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics o n the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in th e
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less tha n
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the C onsultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attac hed hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perfor m the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, f iling cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 5 of 19
the information in possession of the City. The location, quantity, and time of furnishing those facili ties shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long -distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below ag ainst claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following pro visions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self -
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined s ingle limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit sha ll apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodi ly and personal injury,
including death resulting there from, and damage to property resulting from
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 6 of 19
activities contemplated under this Agreement, including the use of owned and non -
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expens e, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 7 of 19
expense, any extended reporting provisions of the policy, i f the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind covera ge on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all require d insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by e ither party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, can celled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that cov erage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 8 of 19
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self -insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers , employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigatio ns, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified end orsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the followin g remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 9 of 19
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND Consultant’s RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agen ts, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or muni cipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employe es, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemn ify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultan t acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or empl oyer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF Consultant.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or bec ome entitled to, and hereby agree to waive any and
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 10 of 19
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that C onsultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents an d warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor , bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 11 of 19
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and wit hout cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be enti tled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for enter ing into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.4.1 Subcontracting
A. Nothing contained in this Agreement or otherwise, shall create any contractual
relationship between City and any subconsultant(s), and no subcontract shall
relieve Consultant of its responsibilities and obligations hereunder. Consultant
agrees to be as fully responsible to City for the acts and omissions of its
subconsultant(s) and of persons either directly or indirectly employed by any of
them as it is for the acts and omissions of persons directly employed by
Consultant. Consultant’s obligation to pay its subconsultant(s) is an
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 12 of 19
independent obligation from City’s obligation to make payments to the
Consultant.
B. Consultant shall perform the work contemplated with resources available within
its organization and no portion of the work pertinent to this contract shall be
subcontracted without written authorization by City’s Contract Administrator,
except that, which is expressly identified in the approved Scope of Work.
C. Consultant shall pay its subconsultants within ten (10) calendar days from
receipt of each payment made to Consultant by City.
D. Any subcontract in excess of $25,000 entered into as a result of this contract
shall contain all the provisions in this contract to be applicable to subconsultants.
E. Any substitution of subconsultant(s) must be approved in writing by City’s
Contract Administrator prior to the start of work by the subconsultant(s).
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant s hall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultan t had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to delive r
those documents to the City upon termination of the Agreement. It is understood and
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 13 of 19
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties withou t prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request o f
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.3.1 Retention of Records/Audit
For the purpose of determining compliance with Public Contract Code 10115, et
seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq.,
when applicable and other matters connected with the perfor mance of the contract
pursuant to Government Code 8546.7; Consultant, subconsultants, and City shall
maintain and make available for inspection all books, documents, papers,
accounting records, and other evidence pertaining to the performance of the
Agreement, including but not limited to, the costs of administering the Agreement.
All parties shall make such materials available at their respective offices at all
reasonable times during the term of the Agreement and for three years from the
date of final payment under the Agreement. The state, State Auditor, City, FHWA,
or any duly authorized representative of the Federal Government shall have access
to any books, records, and documents of Consultant and its certified public
accountants (CPA) work papers that are pertinent to the contract and indirect cost
rates (ICR) for audit, examinations, excerpts, and transactions, and copies th ereof
shall be furnished if requested. Subcontracts in excess of $25,000 shall contain the
provision.
9.3.2 Audit Review Procedures.
A. Any dispute concerning a question of fact arising under an interim or post audit
of this Agreement that is not disposed of by agreement, shall be reviewed by
City’s Finance Director.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 14 of 19
B. Not later than 30 days after issuance of the final audit report, Consultant may
request a review by City’s Finance Director of unresolved audit issues. The
request for review will be submitted in writing.
C. Neither the pendency of a dispute nor its consideration by City will excuse
Consultant from full and timely performance, in accordance with the terms of this
contract.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recogniz es that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under t his
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 15 of 19
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of tha t term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activitie s within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the fore going, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by _________________
("Contract Administrator"). All correspondence shall b e directed to or through the Contract
Administrator or his or her designee.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 16 of 19
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time su ch facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows: Consultant
___________________________
___________________________
___________________________
___________________________
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and ea ch page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design r esponsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, w hich shall be binding upon and
effective as to all Parties..
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 17 of 19
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the
Parties hereto with no intent to benefit any non -signatory third parties.
10.16 Cost Principles and Administrative Requirements.
A. The CONSULTANT agrees that 48 CFR Part 31, Contract Cost Principles and
Procedures, shall be used to determine the allowability of individual terms of cost.
B. The CONSULTANT also agrees to comply with Federal procedures in accordance with
2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
C. Any costs for which payment has been made to the CONSULTANT that are determined
by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are
subject to repayment by the CONSULTANT to LOCAL AGENCY.
D. When a CONSULTANT or Subconsultant is a Non -Profit Organization or an Institution
of Higher Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.
10.17 Rebates, Kickbacks or Other Unlawful Consideration. Consultant warrants that this
Agreement was not obtained or secured through rebates, kickbacks or other unlawful
consideration, either promised or paid to any City employee. For breach or violation of this
warranty, City shall have the right in its discretion; to terminate the Agreement without
liability; to pay only for the value of the work actually performed; or to deduct from the total
compensation stated in this Agreement; or otherwise recover the full amount of such
rebate, kickback or other unlawful consideration.
10.18 Statement of Compliance.
A. Consultant’s signature affixed herein, and dated, shall constitute a certification under
penalty of perjury under the laws of the State of California that Consultant has, unless
exempt, complied with the nondiscrimination program requirements of Government
Code Section 12990 and Title 2, California Administrative Code, Section 8103.
B. During the performance of this Agreement, Consultant and its subconsultants shall not
unlawfully discriminate, harass or allow harassment against any employee or applicant
for employment because of sex, race, color, ancestry, religious creed, national origin,
physical disability (including HIV and AIDS), mental disability, medical condition (e.g.,
cancer), age (over 40), marital status, and denial of family care leave. Consultant and
subconsultants shall insure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 18 of 19
Consultants and subconsultants shall comply with the provisions of the Fair
Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable
regulations promulgated there under (California Code of Regulations, Title 2, Section
7285 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code §12990 (a -f), set forth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations, are incorporated into this
Contract by reference and made a part hereof as if set forth in full. Consultant and its
subconsultants shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other Agreement.
C. The Consultant shall comply with regulations re lative to Title VI (nondiscrimination in
federally-assisted programs of the Department of Transportation – Title 49 Code of
Federal Regulations, Part 21 – Effectuation of Title VI of the 1964 Civil Rights Act).
Title VI provides that the recipients of fed eral assistance will implement and maintain a
policy of nondiscrimination in which no person in the State of California shall, on the
basis of race, color, national origin, religion, sex, age, disability, be excluded from
participation in, denied the benefits of or subject to discrimination under any program or
activity by the recipients of federal assistance of their assignees and successors in
interest.
D. The Consultant, with regard to the work, performed by it during the Agreemen t shall act
in accordance with Title VI. Specifically, the Consultant shall not discriminate on the
basis of race, color, national origin, religion, sex, age, or disability in selection and
retention of Subconsultants, including procurement of materials and leases of
equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the U.S. DOT’s Regulations, including
employment practices when the Agreement covers a program whose goal is
employment.
10.19 Debarment and Suspension Certification.
A. Consultant’s signature affixed herein, shall constitute a certification under penalty of
perjury under the laws of the State of California, that Consultant has complied with Title
2 CFR, Part 180, “OMB Guidelines to Ag encies on Government wide Debarment and
Suspension (nonprocurement)”, which certifies that he/she or any person associated
therewith in the capacity of owner, partner, director, officer, or manager, is not currently
under suspension, debarment, voluntary e xclusion, or determination of ineligibility by
any federal agency; has not been suspended, debarred, voluntarily excluded, or
determined ineligible by any federal agency within the past three (3) years; does not
have a proposed debarment pending; and has not been indicted, convicted, or had a
civil judgment rendered against it by a court of competent jurisdiction in any manner
involving fraud or official misconduct within the past three (3) years. Any exceptions to
this certification must be disclosed to City.
Consulting Services Agreement between [Rev:5.23.2017] DATE
City of South San Francisco and _______________ Page 19 of 19
B. Exceptions will not necessarily result in denial of recommendation for award, but will be
considered in determining Consultant responsibility. Disclosures must indicate to whom
exceptions apply, initiating agency, and dates of action.
C. Exceptions to the Federal Government Excluded Parties List System maintained by the
General Services Administration are to be determined by the Federal Highway
Administration.
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT B
COMPENSATION SCHEDULE
EXHIBIT C
INSURANCE CERTIFICATES
[OPTIONAL] EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-353 Agenda Date:5/26/2021
Version:1 Item #:12.
Report regarding a resolution approving a one-year extension of a services agreement for the maintenance of
the Emergency Standby Generators,480V Utility/Generator Paralleling Switchgear and Cogeneration Engine
Generator at the Water Quality Control Plant with Peterson Power Systems in an amount not to exceed
$225,000 for fiscal year 2021-22 and authorizing the City Manager to execute the agreement.(Brian
Schumacker, Water Quality Control Plant Superintendent)
RECOMMENDATION
Staff recommends that the City Council adopt a Resolution approving a one-year extension of a services
agreement with Peterson Power for the maintenance of the Emergency Standby Generators,480 Volt (V)
Utility/Generator Paralleling Switchgear and Cogeneration Engine Generator.The resolution authorizes
the City Manager to execute the agreement for fiscal year 2021-22.
BACKGROUND/DISCUSSION
Two Caterpillar standby generators provide emergency backup power to the Water Quality Control Plant
(WQCP).The plant has one 2000 kilowatt (kW),one 1600 kW Caterpillar emergency backup power generators
and one Caterpillar Intelligent Switchgear Organization (Cat ISO)utility generator paralleling switchgear.This
essential equipment ensures that the treatment plant remains fully functional during periods of utility power
interruption.
In addition to the two emergency standby generators,the Water Quality Control Plant also generates electricity
using a biogas cogeneration system producing up to 400 kW,This cogeneration engine offsets plant utility
power costs up to $1,200 per day of operation.
Factory certified technicians using specialized training,equipment,and expertise maintain these complex
systems to keep them operating reliably.
Regulators require the WQCP to utilize the services of Power Generation,Engine Service,and Repair providers
for the maintenance of the Treatment Plant backup power generator and cogeneration generators per the
WQCP’s contingency plan.Further,the required facilities tools and machine interface equipment required to
keep these engines and switchgears operational are cost prohibitive for municipalities to perform in house.
On June 27,2018,City Council approved a services agreement for the maintenance of the Emergency Standby
Generators,480V Utility/Generator Paralleling Switchgear and Cogeneration Engine Generator with Peterson
Power Systems in an amount not to exceed $225,000 annually for fiscal years (FY)2018-19,2019-20 and 2020-
21.Section 8.2 of the signed consulting services agreement and the proposal term section in the 2018 Request
for Proposals (RFP)each contain language granting the City of South San Francisco the exclusive option to
extend the agreement, with the RFP specifying an additional two (2) one-year terms.
To summarize the 2018 staff report,city staff issued a Request for Proposal (RFP)for the maintenance of the
Emergency Standby Generators,480V Utility/Generator Paralleling Switchgear and Cogeneration at the Water
Quality Control Plant.There was only one responsive bidder:Peterson Power Systems,one provider declined to
City of South San Francisco Printed on 5/21/2021Page 1 of 2
powered by Legistar™
File #:21-353 Agenda Date:5/26/2021
Version:1 Item #:12.
submit a proposal and two failed to respond in the 14 business days set forth in the RFP.
A selection panel made up of the Plant Superintendent,Acting Assistant Plant Superintendent,and Plant
Maintenance Supervisor, reviewed the submitted proposal by Peterson Power Systems.
Peterson Power Systems is a Power Generation and Engine Service and Repair service provider based in San
Leandro,California.They are the sole provider of Caterpillar (CAT)equipment on the West Coast,their staff is
experienced with all aspects of Caterpillar engine generators and CAT ISO switchgears.Peterson Power
Systems are the authorized Waukesha Pearce Industries (WPI)representative for North America.They provide
24-hour emergency response. They are responsive, qualified and had the lowest cost proposal.
Plant staff has reviewed the applicable prevailing wage rates for a Power Generation Mechanic and has
confirmed that a Power Generator Mechanic does exist within the State Department of Industrial Relations
(DIR) general prevailing wage determinations schedule.
A draft amendment to extend the current agreement is attached to the accompanying resolution as Exhibit A.
FISCAL IMPACT
The approved fiscal year 2021-22 budget includes specific funding for contractor maintenance of Emergency
Standby Generators,480V Utility/Generator Paralleling Switchgear,and Cogeneration Engine Generator at the
Water Quality Control Plant.
RELATIONSHIP TO THE STRATEGIC PLAN
The Water Quality Control Plant (WQCP)Division promotes public health and environmental stewardship
continuing to fund the maintenance of Emergency Standby Generators,480V Utility/Generator Paralleling
Switchgear,and Cogeneration Engine Generator at the Water Quality Control Plant positively affects the
quality of life for South San Francisco residents by protecting public health and safety.
CONCLUSION
Staff recommends that that the City Council adopt a resolution extending a contract to Peterson Power for
maintenance of the Emergency Standby Generators,480V Utility/Generator Paralleling Switchgear and
Cogeneration Engine Generator for fiscal year 2021-22.Approval of the resolution authorizes the City Manager
to execute the agreement.
City of South San Francisco Printed on 5/21/2021Page 2 of 2
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-354 Agenda Date:5/26/2021
Version:1 Item #:12a.
Resolution approving a one-year extension of a services agreement for the maintenance of the Emergency
Standby Generators,480V Utility/Generator,Paralleling Switchgear and Cogeneration Engine Generator at the
Water Quality Control Plant with Peterson Power in an amount not to exceed $225,000 for fiscal year 2021-22
and authorizing the City Manager to execute the agreement.
WHEREAS,the Water Quality Control Plant (WQCP)requires reliable and sustainable operation of
sophisticated Emergency Standby Generators,480V Utility/Generator Paralleling Switchgears and the
Cogeneration Engine Generator in order to maintain compliance with federal and state discharge permits; and
WHEREAS, the preceding services agreement for these services ends on June 30, 2021; and
WHEREAS,staff solicited requests for quotations from four Power Generation and Engine Service and Repair
providers in the San Francisco Bay Area on May 8, 2018; and
WHEREAS,Peterson Power Systems of San Leandro,California was selected as the most qualified firm based
upon experience, qualifications; and
WHEREAS,City Council approved a consultant services agreement with Peterson Power for fiscal years 2018-
19, 2019-20 and 2020-21 per Resolution 106-2018; and
WHEREAS,the City Council-approved services agreement grants the City of South San Francisco the
exclusive option to extend the agreement; and
WHEREAS,the Request for Proposal grants the City of South San Francisco the exclusive option to extend the
agreement for an additional two (2) one-year terms; and
WHEREAS,city staff recommends that the City Council approve one (1)year extension of a services
agreement with Peterson Power in an amount not to exceed $225,000 for FY 2021-22; and
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves a services agreement extension for Emergency Standby Generator,480V
Utility/Generator Paralleling Switchgear and Cogeneration Engine Generator services with Peterson Power
Systems in an amount not to exceed $225,000 per year for FY 2021-22.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the services agreement
extension on behalf of the City upon timely submission by Peterson Power Systems of the signed contract and
City of South San Francisco Printed on 6/11/2021Page 1 of 2
powered by Legistar™
File #:21-354 Agenda Date:5/26/2021
Version:1 Item #:12a.
all other documents, subject to approval as to form by the City Attorney and,
BE IT FURTHER RESOLVED,that the City Manager is authorized to execute any related documents,to make
any revisions,amendments,or modifications,deemed necessary to carry out the intent of this Resolution which
do not materially alter or increase the City’s obligations thereunder,and subject to approval as to form by the
City Attorney.
*****
City of South San Francisco Printed on 6/11/2021Page 2 of 2
powered by Legistar™
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND Peterson Power Systems, Inc.
THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at
South San Francisco, California, as of June 30, 2021 by and between THE CITY OF SOUTH SN
FRANCISCO (“City”), a municipal corporation, and Peterson Power Systems, Inc.
(“Contractor”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A.On July 01, 2018, City and Contractor entered that certain Consulting Services
Agreement (“Agreement”) whereby Contractor agreed to monthly routine maintenance and
annual service to Water Quality Control Plant Generators. A true and correct copy of the
Agreement and its exhibits is attached as Exhibit A.
B.City and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1.All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2.Section 1: Term. The June 30, 2021 end date for the term of services identified in
Section 1 of the Agreement is hereby replaced with June 30, 2022.
3.Section 2: Compensation. Section 2 of the Agreement shall be amended such that the
City agrees to pay Contractor a sum not to exceed Two Hundred and Twenty-Five Dollars
($225,000) for the 2021-2022 fiscal year. The total not-to-exceed amount for the
Agreement shall remain at Six Hundred and Seventy-Five Thousand Dollars ($675,000)
based on a calculation of $225,000 per fiscal year, with the understanding that up to
$315,127.93 has already been paid to Contractor.
Contractor agrees the not-to-exceed amounts listed above are the City’s total contribution for
payment of costs under the Agreement unless additional payments are authorized in
accordance with the terms of the Agreement and said terms of payment are mutually agreed to
by and between the parties in writing.
4.Scope of Services. The Scope of Services is amended and attached as Exhibit B to this
Amendment.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO PETERSON POWER SYSTEMS, INC.
By: By:
Mike Futrell, City Manager [NAME]
Approved as to Form:
By:
City Attorney
3734638.1
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-372 Agenda Date:5/26/2021
Version:1 Item #:13.
Report regarding a resolution awarding a construction contract to Murphy Industrial Coatings, Inc. of Signal
Hill, California for the Water Quality Control Plant and Pump Station Coating and Corrosion Protection
Project, Phase Two and Three for a total construction budget of $1,038,644.40, and authorizing the City
Manager to execute agreement on behalf of the City.(Brian Schumacker, Plant Superintendent, and Peter
Vorametsanti, Engineering Division Consultant/ Project Manager)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution awarding a construction contract to Murphy
Industrial Coatings,Inc.of Signal Hill,California for the Water Quality Control Plant and Pump Station
Coating and Corrosion Protection Project, Phases Two and Three (Project No. ss1307 & ss1901).
BACKGROUND/DISCUSSION
This staff report describes the plant and pump station recoating project in three sections.Section One discusses
the need for the project.Section Two describes the overall phasing of the recoating project,and finally,Section
three discusses awarding Phases Two and Three of the recoating project.
Section One -Recoating Project Needs
As previously presented to City Council,plant management and structural engineers completed a
comprehensive condition assessment of the metal assets at the plant and fourteen pump stations in 2016.The
condition assessment included over 1000 individual components,including buildings,structural supports,
equipment,electrical boards and wiring,pumps,pipes,valves,and vaults in buildings/process units and pump
stations.Staff inspected the assets and evaluated them for their condition,exposure,vulnerability,criticality to
operations, and safety.
Plant staff worked with structural engineers to rate the overall condition of the metal assets at the plant and
pump stations.The WQCP Team then prioritized recoating projects based on the Metal Corrosion Index Rating
System (MCIRS).The MCIRS system uses four levels to rate the condition of industrially coated metal assets.
A level one rating indicates a metal asset that does not need recoating.Level two rated assets are in fair
condition and require a coating reapplication only.While a level three rating designates metal assets exhibiting
layers of corrosion byproduct,known as scaling or foliation.Level three rated assets require the most amount
of work to recoat,for instance,abrasive blasting and application of a complete recoating system.Finally,level
four rated metal assets may have severe corrosion,usually requiring metal replacement.The metal assets
inventoried at the plant and pump stations fell in the categories of one through three.
On April 24,2019,the South San Francisco City Council voted to invest in an industrial recoating program at
the South San Francisco -San Bruno Water Quality Control Plant and related pump stations.This industrial
coatings program helps to improve the longevity of wastewater facilities,prolong the useful life of the metal
system components, and safeguard critical system safety and reliability.
City of South San Francisco Printed on 5/21/2021Page 1 of 3
powered by Legistar™
File #:21-372 Agenda Date:5/26/2021
Version:1 Item #:13.
Section Two - Recoating Project Phasing
The City retained EKI Environmental (EKI)to develop a multi-year,phased program to recoat Plant and Pump
Station facilities.EKI also summarized asset coating by priority (priority one,two,and three)by asset ranking;
and conducted a workshop with City staff that resulted in identifying a phased,prioritized approach for Plant
and Pump Station coatings improvements.The plant and pump station recoating projects will occur in three
phases.
Section Three - Phase Two and Three Contract Award
Recoating Project Phase One is ninety percent complete.
To take advantage of the competitive bid climate,staff advertised a notice inviting bids for Phases Two and
Three on March 15 and March 22,2021.Engineering Division Consultants held a mandatory pre-bid meeting
on March 25, 2020. Five coatings contractors attended. On April 13, 2021, staff received four bids.
Cities award Public Works contracts to the lowest responsible bidder whose bid is responsive to the solicitation
(Public Contract Code §20166).The lowest responsible bidder was Murphy Industrial Coatings,Inc.of Signal
Hill,California.Staff verified the low bidder’s current contractor license with the California State Licensing
Board and found their license to be in good standing.Additionally,Murphy Coatings is currently on-site
performing coatings for the large Digester and Wet Weather Improvement Project as a subcontractor.Murphy’s
work is satisfactory.
The following is a summary of all bids received:
Base Bid Amount
Murphy Industrial Coatings, Inc. of Signal Hill, California $865,537.00
Euro Style Management, of Highlands, California $1,702,800.00
F.D. Thomas, Inc. of Central Point, Oregon $1,653,259.00
Redwood Painting Co, Inc. of Pittsburg of California `$1,721,476.00
The Engineer’s estimate is $ 2,464,000.00.
The project construction budget is as follows:
Murphy Industrial Coatings, Inc. Contract $865,537.00
Construction Contingency (20%)$173,107.40
Total Project Construction Budget $1,038,644.40
Staff will use the construction contingency of 20%for any additional costs related to design or construction
method changes during the construction operations.
There are no Disadvantaged Business Enterprise (DBE)requirements.The City will not be utilizing Federal
funds on the project.
FUNDING
The Sewer Fund funds this project.The project is included in the City of South San Francisco’s Fiscal Year
2019-2020 Capital Improvement Program (Project ss1307 and ss1901)budget with sufficient funds to cover the
City of South San Francisco Printed on 5/21/2021Page 2 of 3
powered by Legistar™
File #:21-372 Agenda Date:5/26/2021
Version:1 Item #:13.
project cost.
RELATIONSHIP TO THE STRATEGIC PLAN
Approval will support the City’s Strategic Plan outcome of improved Quality of Life by investing in the
conditioned reliable operation of the South San Francisco - San Bruno Water Quality Control Plant.
CONCLUSION
Staff recommends awarding the construction contract to Murphy Industrial Coatings,Inc.of Signal Hill,
California,for the Water Quality Control Plant and Pump Station Coating and Corrosion Protection Project,
Phases Two and Three to improve the longevity of wastewater facilities.
Attachments:
1.Vicinity Map
2.Typical Exisiting Conditions
City of South San Francisco Printed on 5/21/2021Page 3 of 3
powered by Legistar™
Attachment -1 Vicinity Map
Water Quality Control Plant and Pump Station Coating and Corrosion Protection Project, Phase 2 and 3
(Project No. ss1307 & ss1901)
WQCP
PLANT PS#05
PS#06
PS#07
PS#04
PS#03
PS#08
PS#10
Attachment -2 Typical Existing Condition
Water Quality Control Plant and Pump Station Coating and Corrosion Protection Project, Phase 2 and 3
(Project No. ss1307 & ss1901)
3W Pump stations Effluent Fill Drain Pump station
Effluent Pump station Main Switchgear
Sludge Storage Area
Switchgear K1 Transformer K
Primary Clarifier
Primary Sludge Pump station
Pump Station No.03
Pump Station No.04 Pump Station No.05
Pump Station No.06 Pump Station No.07
Pump Station No.10
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-373 Agenda Date:5/26/2021
Version:1 Item #:13a.
Resolution awarding a construction contract to Murphy Industrial Coatings,Inc.of Signal Hill,California for
the Water Quality Control Plant And Pump Station Coating and Corrosion Protection Project Phases Two and
Three (Project No.ss1307 &ss1901)in an amount not to exceed $865,537.00;authorizing a total construction
budget of $1,038,644.40;and authorizing the City Manager to execute the construction contract on behalf of
the City.
WHEREAS,the City of South San Francisco (City)co-owns and operates the South San Francisco/San Bruno
Water Quality Control Plant (WQCP),located at 195 Belle Air Road,and Sanitary Sewage Pump Stations that
convey and treat wastwater for the Cities of South San Francisco and San Bruno; and
WHEREAS,the City implemented a protective coatings program to improve wastewater facilities and prolong
the useful life of the system components,meet service expectations and regulatory requirements,and safeguard
the system’s safety and reliability; and
WHEREAS,Staff completed an asset inventory to prioritize rehabilitation needs based on the comprehensive
condition assessment created by engineers in 2016; and
WHEREAS,the City engaged EKI Environmental &Water.Inc.to help structure a multi-year,phased program
to coat Plant and Pump Station facilities; and
WHEREAS,Staff advertised a Notice Inviting Bids for Phase Two and Three on March 15 and March 22,
2021; and
WHEREAS, on April 13, 2021, Staff received four bids in response; and
WHEREAS,Public Works contracts such as this project are awarded to the lowest responsible bidder whose
bid is responsive per Public Contract Code §20166; and
WHEREAS,the lowest responsible bidder was Murphy Industrial Coatings,Inc.of Signal Hill,California,with
a bid amount of $865,537.00; and
WHEREAS,Staff may use a construction contingency of 20%($173,107.40)for any additional costs related to
City of South San Francisco Printed on 7/14/2021Page 1 of 2
powered by Legistar™
File #:21-373 Agenda Date:5/26/2021
Version:1 Item #:13a.
WHEREAS,Staff may use a construction contingency of 20%($173,107.40)for any additional costs related to
design or construction method changes during the construction operations; and
WHEREAS, this Project is funded by the Sewer Funds; and
WHEREAS,the Project is included in the City of South San Francisco’s Fiscal Year 2020-2021 Capital
Improvement Program (Project No.ss1307 &1901)with sufficient funds allocated to cover the project cost;
and
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby awards a construction contract,a draft of which is attached hereto as Exhibit A and
incorporated herein,for the Water Quality Control Plant Coating and Corrosion protection Project Phase Two
and Three to Murphy Industrial Coatings,Inc.of Signal Hill,California,in an amount not to exceed
$865,537.00 conditioned on Murphy Industrial Coatings’timely execution of the Project contract and
submission of all required documents,including but not limited to,certificates of insurance and endorsement,in
accordance with the Project documents.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes a total
Project construction budget of $1,038,644.40 and authorizes the City Manager to utilize the unspent amount of
the entire Project,if necessary,towards additional construction contingency and construction management and
administration budget.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in
substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely
submission by Murphy Industrial Coatings,Inc.of the signed contract and all other documents,subject to
approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions
consistent with the intent of this resolution that does not materially increase the City’s obligations.
*****
City of South San Francisco Printed on 7/14/2021Page 2 of 2
powered by Legistar™
Exhibit A – Construction Contract
CITY OF SOUTH SAN FRANCISCO
ENGINEERING DIVISION
FORM OF AGREEMENT FOR PUBLIC IMPROVEMENTS
TABLE OF CONTENTS
Page No.
1. Scope of Work A-1
2. The Contract Documents A-1
3. Equipment - Performance of Work A-2
4. Contract Price A-2
5. Rights of City to Increase Working Days A-2
6. Option of City to Terminate Agreement in Event
of Failure to Complete Work A-2
7. Termination of Contract for Convenience A-3
8. Performance by Sureties A-5
9. Hold-Harmless Agreement and Contractor's Insurance A-6
10. Insurance A-6
11. Proof of Carriage of Insurance A-7
12. Provisions Cumulative A-8
13. Notices A-8
14. Interpretation A-8
Attachment A – Escrow Agreement for Security Deposits in Lieu of Retention
Page A-1 of 9
FORM OF AGREEMENT FOR PUBLIC IMPROVEMENTS
THIS AGREEMENT made and entered into this 26th , day of May 2021, between the CITY
OF SOUTH SAN FRANCISCO, a municipal corporation and political subdivision of the State of
California, hereinafter called “CITY”, and Murphy Industrial Coatings, Inc., hereinafter called
“CONTRACTOR”1.
W I T N E S S E T H:
WHEREAS, City has taken appropriate proceedings to authorize construction of the public
work and improvements herein provided and execution of this contract.
WHEREAS, a notice was duly published for bids for the contract for the improvements
hereinafter described.
WHEREAS, on May 26, 2021, notice duly given, the City Council (“Council”) of said City
awarded the contract for the construction of the improvements hereinafter described to the
Contractor, which Contractor said Council found to be the lowest responsible bidder for said
improvements.
WHEREAS, City and Contractor desire to enter into this agreement for the construction of
said improvements pursuant to the terms, definitions, and conditions set forth in the General
Provisions and other Contract Documents.
IT IS AGREED as follows:
1. Scope of Work. Contractor shall perform the Work described briefly as follows:
The Work consists of the furnishing of all labor, materials, tools, equipment, and services
necessary for the construction of the WATER QUALITY CONTROL PLANT AND PUMP
STATION COATING AND CORROSION PROTECTION PROJECT PHASE Two and Three
in accordance with the Contract Documents.
Also included are any such other items or details not mentioned above that are required by
the Contract Documents, which are to be constructed or furnished and installed as shown on the
plans, as specified herein and as directed by the Engineer.
The aforementioned improvements are further described in the "Contract Documents"
hereinafter referred to.
2. The Contract Documents. The complete Contract consists of the following
documents:
1. 1The term "Contractor" as used herein is employed without distinction as to either number or gender and shall
include whenever the context shall permit all agents, representatives, employees, servants, subcontractors and
business or social invitees.
Page A-2 of 9
(A) Notice Inviting Bids
(B) Part I – Submitted Proposal (as accepted)
(C) This Agreement, including Contractor’s Payment Bond, Faithful
Performance Bond and Guaranty Bond.
(D) Part II – General Conditions
(E) Part III – Special Provisions: Special Conditions and Technical
Specifications, including State Standard Specifications dated 2018, sections
10-99, as revised in Revised Standard Specifications (RSS) April 20, 2018
(F) Part IV – Project Plans, approved March 2021
(G) Administrative subsections of the State Standard Specifications dated 2018,
as specifically referenced in contract Parts I-IV and as revised in RSS dated
April 20, 2018
All rights and obligations of City and Contractor are fully set forth and described in the contract
documents.
All of the above-named documents are intended to cooperate, so that any work called for
in one and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in
all said documents. The documents comprising the complete contract will hereinafter be referred
to as “the Contract Documents.”
3. Equipment - Performance of Work. Contractor shall furnish all tools, equipment,
apparatus, facilities, labor, and materials necessary to perform and complete in a good and
workmanlike manner the Work of general construction as called for, and for the manner designated
in, and in strict conformity with, the plans and specifications for said Work entitled:
WQCP AND PUMP STATION COATING AND
CORRISION PROTICTION PROJECT PHASE – TWO AND THREE
PROJECT NO. ss1307&ss1901, BID NO. 2648
The equipment, apparatus, facilities, labor, and materials shall be furnished and said Work
performed and completed as required in said plans and specifications under the direction and
supervision and subject to the approval of the Engineer of said City or the Engineer’s designated
assistant.
4. Contract Price. City shall pay, and Contractor shall accept, in full payment for the
Work agreed to be done the sum of eight hundred sixty-five thousand five hundred thirty-seven
dollar ($865,537.00). Said price is determined by the lump sum price contained in Contractor's
bid proposal (“Bid”). The lump sum price and unit prices are set forth in the completed Bid forms
attached hereto and made a part hereof as if set forth herein verbatim. In the event work is
performed or materials furnished in addition to those set forth in Contractor's bid and the
specifications herein, such work and materials will be paid for at the unit prices therein contained.
Said amount shall be paid in installments as hereinafter provided.
Page A-3 of 9
5. Rights of City to Increase Working Days. If such Work is not completed within
the time specified, the Engineer shall have the right to increase the number of working days in the
amount it may determine will best serve the interest of the City. If it desires to increase said
number of working days, it shall have the further right to charge to Contractor and deduct from the
final payment for the Work the actual cost of engineering, inspection, superintendence, and other
overhead expenses which are directly chargeable to Contractor and which accrue during the period
of such extension, except that the cost of the final service and preparation of the final estimates
shall not be included in such charges, provided, however, that no extension of time for the
completion of such Work shall be allowed unless at least twenty (20) calendar days prior to the
time herein fixed for the completion thereof or the time fixed by the Engineer for such completion
as extended, Contractor shall have filed application for extension thereof, in writing with the
Engineer.
6. Option of City to Terminate Agreement in Event of Failure to Complete Work. If
at any time in the opinion of the Engineer, the Contractor has refused or failed to prosecute the
Work or any severable part thereof, with such diligence as will insure its work, or any completion
within the time specified, or any extensions thereof, or shall have failed to complete said work
within such time, or if Contractor should be adjudged a bankrupt, or if Contractor should make a
general assignment for the benefit of Contractor's creditors, or if a receiver should be appointed in
the event of Contractor's insolvency, or if Contractor, or any Subcontractor, should violate any of
the provisions of this Agreement, the Engineer may give written notice to Contractor, and
Contractor's sureties of its intention to terminate this Agreement, such notice to contain the reasons
for such intention to terminate this Agreement, and unless within five calendar (5) days after the
serving of such notice, such violation shall cease and satisfactory arrangements for the correction
thereof be made, this Agreement may, at the option of City, upon expiration of said time, cease
and terminate. Any excess of cost arising therefrom over and above the contract price will be
charged against the Contractor and the Contractor’s sureties who will be liable therefore. In the
event of such termination, all money due the Contractor or retained under the terms of this contract
shall be forfeited to the City; but such forfeiture will not release the Contractor or the Contractor’s
sureties from liability or failure to fulfill the contract. The Contractor and the Contractor’s sureties
will be credited with the amount of money so forfeited toward any excess of cost over and above
the contract price, arising from the suspension termination of the operations of the contract and the
completion of the Work by the City as above provided, and the Contractor will be so credited with
any surplus remaining after all just claims for such completion have been paid.
In the determination of the question whether there has been any such noncompliance with
the contract as to warrant the suspension termination or annulment thereof, the decision of the
Engineer shall be binding on all parties to the contract.
7. Termination of Contract for Convenience. The City also reserves the right to
terminate the contract at any time upon a determination by the Engineer in the Engineer's sole
discretion that termination of the contract is in the best interest of the City. If the City elects to
terminate the contract for convenience, the termination of the contract and the total compensation
payable to the Contractor shall be governed by the following:
(A) The City will issue the Contractor a written notice signed by the Engineer, specifying that
the contract is terminated. Upon receipt of said written notice, the Contractor will be relieved of
Page A-4 of 9
further responsibility for damage to the Work (excluding materials) as specified in Section VII-
17, "Contractor's Responsibility for the Work," of the General Conditions and, except as otherwise
directed in writing by the Engineer, the Contractor shall:
(1) Stop all work under the contract except that specifically directed to be completed
prior to acceptance.
(2) Perform work the Engineer deems necessary to secure the project for termination.
(3) Remove equipment and plant from the site of the Work.
(4) Take such action as is necessary to protect materials from damage.
(5) Notify all subcontractors and suppliers that the contract is being terminated and that
their contracts or orders are not to be further performed unless otherwise authorized
in writing by the Engineer.
(6) Provide the Engineer with an inventory list of all materials previously produced,
purchased or ordered from suppliers for use in the Work and not yet used in the
Work, including its storage location, and such other information as the Engineer
may request.
(7) Dispose of materials not yet used in the Work as directed by the Engineer. It shall
be the Contractor's responsibility to provide the City with good title to all materials
purchased by the City hereunder, including materials for which partial payment has
been made as provided in Section IX-2, “Progress Payments,” of the General
Conditions and with bills of sale or other documents of title for such materials.
(8) Subject to the prior written approval of the Engineer, settle all outstanding liabilities
and all claims arising out of subcontracts or orders for materials terminated
hereunder. To the extent directed by the Engineer, the Contractor shall assign to
the City all the right, title, and interest of the Contractor under subcontracts or
orders for materials terminated hereunder.
(9) Furnish the Engineer with the documentation required to be furnished by the
Contractor under the provisions of the contract, including, on projects as to which
Federal and State funds are involved, all documentation required under the Federal
and State requirements included in the contract.
(10) Take such other actions as the Engineer may direct.
(B) Acceptance of the contract as hereinafter specified shall not relieve the Contractor of
responsibility for damage to materials. The Contractor shall continue to be responsible for damage
to materials after issuance of the Notice of Termination, except as follows:
(1) The Contractor’s responsibility for damage to materials for which partial payment
has been made as provided in Section IX-2, “Progress Payments,” of the General
Page A-5 of 9
Conditions and for materials furnished by the City for use in the Work and unused
shall terminate when the Engineer certifies that such materials have been stored in
the manner and at the locations the Engineer has directed.
(2) The Contractor’s responsibility for damage to materials purchased by the City
subsequent to the issuance of the notice that the contract is to be terminated shall
terminate when title and delivery of such materials has been taken by the City.
(3) When the Engineer determines that the Contractor has completed the Work under
the contract directed to be completed prior to termination and such other work as
may have been ordered to secure the project for termination, the Contractor will
recommend that the Engineer formally accept the contract to the extent performed,
and immediately upon and after such acceptance by the Engineer, the Contractor
will not be required to perform any further Work thereon and shall be relieved of
the Contractor's contractual responsibilities for injury to persons or property which
occurs after the formal acceptance of the project by the Engineer.
(C) Termination of the contract shall not relieve the surety of its obligation for any just claims
arising out of the work performed.
(D) The total compensation to be paid to the Contractor shall be determined by the Engineer
on the basis of the following:
(1) The reasonable cost to the Contractor, without profit, for all work performed under
the contract, including mobilization, demobilization and work done to secure the
project for termination. In determining the reasonable cost, deductions will be
made for the cost of materials to be retained by the Contractor, amounts realized by
the sale of materials, and for other appropriate credits against the cost of the work.
When, in the opinion of the Engineer, the cost of a contract item of work is
excessively high due to costs incurred to remedy or replace defective or rejected
work, the reasonable cost to be allowed will be the estimated reasonable cost of
performing such work in compliance with the requirements of the plans and
specifications and the excessive actual cost shall be disallowed.
(2) A reasonable allowance for profit on the cost of the work performed as determined
under Subsection (1), provided the Contractor establishes to the satisfaction of the
Engineer that it is reasonably probable that the Contractor would have made a profit
had the contract been completed and provided further, that the profit allowed shall
in no event exceed four (4) percent of said cost.
(3) The reasonable cost to the Contractor of handling material returned to the vendor,
delivered to the City, or otherwise disposed of as directed by the Engineer.
(4) A reasonable allowance for the Contractor’s administrative costs in determining the
amount payable due to termination of the contract.
(5) A reasonable credit to the City for defective or incomplete work not corrected.
All records of the Contractor and subcontractors necessary to determine compensation in
accordance with the provisions of this Section 5 shall be open to inspection or audit by
Page A-6 of 9
representatives of the City at all times after issuance of the Notice of Termination and for a period
of three (3) years, thereafter, and such records shall be retained for that period.
After acceptance of the Work by the Engineer, the Engineer may make payments on the
basis of interim estimates pending issuance of the Final Estimate in accordance with Section IX-
7, “Final Payment,” of the General Conditions when, in the Engineer's opinion, the amount thus
paid, together with all amounts previously paid or allowed, will not result in total compensation in
excess of that to which the Contractor will be entitled. All payments, including payment upon the
Final Estimate shall be subject to deduction for prior payments and amounts, if any, to be kept or
retained under the provisions of the contract.
If this contract is terminated by the City for cause, and it is later determined that the proper
basis for a termination for cause did not exist, the termination shall be deemed to have been a
termination for convenience and governed by the terms of this contract dealing with such
termination.
If the contract is terminated by the City for cause or convenience, such termination shall
neither act as a waiver by the City of its right to require the Contractor to correct defects in the
Work performed by the Contractor nor void any warranties applicable to the Work performed
under the contract.
The provisions of this Section 5 shall be included in all subcontracts.
In the event of conflict between the termination provisions of this Section 8 and any other
provision or the contract, this Section 5 shall prevail.
8. Performance by Sureties. In the event of any termination as herein before provided,
City shall immediately give written notice thereof to Contractor and Contractor's sureties and the
sureties shall have the right to take over and perform the Agreement, provided, however, that if
the sureties, within five (5) working days after giving them said notice of termination, do not give
the City written notice of their intention to take over the performance of the Agreement and do not
commence performance thereof within five (5) working days after notice to the City of such
election, City may take over the Work and prosecute the same to completion by contract or by any
other method it may deem advisable, for the account, and at the expense, of Contractor, and the
sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in
such event, City may, without liability for so doing, take possession of and utilize in completing
the Work such materials, appliances, plant, and other property belonging to Contractor as may be
on the site of the Work and necessary therefore. Should Contractor contract in an individual
capacity, the surety bond shall contain the following provision: “Should Contractor contract in the
Contractor’s individual capacity, the death of the Contractor shall not relieve the surety of its
obligations.”
9. Hold-Harmless Agreement and Contractor's Insurance. Contractor agrees to, and
shall, hold City, its elective and appointive boards, officers, agents, and employees harmless from
any liability for damage or claims for damage for personal injury, including death, as well as from
claims for property damage which may arise from Contractor's or any of Subcontractor's
Page A-7 of 9
operations under this Agreement, whether such operations be by Contractor or by any
Subcontractor or Subcontractors, or by any one or more persons directly or indirectly employed
by, or acting as agent for, Contractor or any Subcontractor or Subcontractors. Contractor agrees
to, and shall, defend City and its elective and appointive boards, officers, agents, and employees
from any suits or actions at law or in equity for damages caused, or alleged to have been caused,
by reason of any of the aforesaid operations, provided as follows:
(A) The City does not, and shall not, waive any rights against Contractor which it may
have by reason of the aforesaid hold-harmless agreement, because of the acceptance by
City, or the deposit with City by Contractor, of any of the insurance policies hereinafter
described in Paragraph 15, “Insurance” hereof.
(B) That the aforesaid hold-harmless agreement by Contractor shall apply to all
damages and claims for damages of every kind suffered, or alleged to have been suffered,
by reason of any of the aforesaid operations of Contractor or any Subcontractor, regardless
of whether or not such insurance policies shall have been determined to be applicable to
any of such damages or claims for damages.
10. Insurance. The Contractor shall take out and maintain during the life of this
Agreement the following policies of insurance:
(A) Workers' Compensation and Employers' Liability Insurance providing full
statutory coverage.
In signing this Agreement, the Contractor makes the following certification,
required by Section 1861 of the California Labor Code:
"I am aware of the provisions of Section 3700 of the California Labor Code
which require every employer to be insured against liability for Workers'
Compensation or to undertake self-insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of the work of this contract".
(B) Comprehensive General Liability Insurance.
Public Liability Insurance (includes premises, elevator - if applicable, products,
completed operations, personal injury and contractual):
(1) Bodily Injury Liability:
$ 500,000 each person $1,000,000 each occurrence
(2) Property Damage Liability [includes XCU (explosion, collapse, and underground
damage); water damage and broad form property damage or third party liability]:
$ 500,000 per occurrence
(C) Comprehensive Automobile Liability Insurance (includes owned, non-
owned, and hired vehicles):
Page A-8 of 9
(1) Bodily Injury Liability:
$ 500,000 per person $1,000,000 each occurrence
(2) Property Damage Liability:
$ 500,000 each occurrence
(D) It is agreed that the insurance required by Subsections B and C, in an
aggregate amount of not less than ONE MILLION FIVE HUNDRED THOUSAND DOLLARS
($1,500,000), shall be extended to include as additional insured the City of South San Francisco,
its elective and appointive boards, commissions, officers, agents, employees, with respect to
operations performed by the Contractor, as described herein. Evidence of this insurance described
above shall be provided to City upon execution of this Agreement and shall be subject to approval
of the City Attorney as to form, amount, and carrier. The policy of insurance shall also contain a
provision indicating that such insurance shall not be reduced or cancelled except upon thirty (30)
calendar days written notice to City. In addition, the following endorsement shall be made on said
policy of insurance:
"The following are named as additional insured on the above policies: The City of
South San Francisco, its elective and appointive boards, officers, agents, and
employees."
"Notwithstanding any other provision in this policy, the insurance afforded
hereunder to the City of South San Francisco shall be primary as to any other
insurance or re-insurance covering or available to the City of South San Francisco,
and such other insurance or reinsurance shall not be required to contribute to any
liability or loss until and unless the approximate limit of liability afforded hereunder
is exhausted."
The above requirements that the City be named as additional insured, that the
insurance shall be primary to any other, and that the insurance not be cancelled without notice,
shall be provided in the form of an endorsement signed by an authorized representative of the
insurance company providing coverage, who shall declare his or her authority to sign on behalf of
the insurer.
11. Proof of Carriage of Insurance. Contractor shall furnish City through the Engineer,
concurrently with the execution hereof, with satisfactory proof of carriage of the insurance
required and that each carrier shall give City at least thirty (30) calendar days prior notice of the
cancellation or change of any policy during the effective period of this contract. Further, if the
Contractor’s insurance policy includes a self-insured retention that must be paid by a named
insured as a precondition of the insurer’s liability, or which has the effect of providing that
payments of the self-insured retention by others, including additional insureds or insurers do not
serve to satisfy the self-insured retention, such provisions must be modified by special
endorsement so as to not apply to the additional insured coverage required by this agreement so as
to not prevent any of the parties to this agreement from satisfying or paying the self-insured
Page A-9 of 9
retention required to be paid as a precondition to the insurer’s liability. Additionally, the
certificates of insurance must note whether the policy does or does not include any self-insured
retention and also must disclose the deductible.
12. Provisions Cumulative. The provisions of this Agreement are cumulative, and in
addition to and not in limitation of, any other rights or remedies available to City.
13. Notices. All notices shall be in writing and delivered in person or transmitted by
certified mail, postage prepaid.
Notices required to be given to City shall be addressed as follows:
City Clerk
City Hall, 400 Grand Avenue
South San Francisco, California 94080
Notices required to be given to Contractor shall be addressed as follows:
________________________________________________________________________
__
________________________________________________________________________
__
Notices required to be given sureties of Contractor shall be addressed as follows:
________________________________________________________________________
__
________________________________________________________________________
__
Notices required to be given to the Escrow Agent of Contractor, if any, shall be addressed
as follows:
________________________________________________________________________
__
________________________________________________________________________
__
Page A-10 of 9
14. Interpretation. As used herein, any gender includes each other gender, the singular
includes the plural, and vice versa.
IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, consisting of
twelve (12) pages (being pages A-1 through A-12), each of which counterparts shall for all
purposes be deemed an original of said Agreement, have been duly executed by the parties
hereinabove named, on the day and year first hereinabove written.
ATTEST: CITY: City of South San Francisco,
a municipal corporation
_______________________________ By:
_____________________________
City Clerk Mike Futrell, City Manager
CONTRACTOR:_____________________
__
__________________________________
ATTEST: By:_______________________________
(If Contractor is an individual, so state.
_____________________________ If Contractor is a Corporation, a
corporate seal or signatures of the President
or Vice President and the Secretary
Treasurer are required).
WATER QUALITY CONTROL PLANT AND PUMP STATION COATING AND
CORRASION PROTECTION PROJECT PHASE 2 &3
Project No. ss1307 & ss1901, Bid No.2648
ATTACHMENT A
ESCROW AGREEMENT FOR
SECURITY DEPOSITS IN LIEU OF RETENTION
THIS ESCROW AGREEMENT is made and entered into by and between the City
of South San Francisco whose address is 400 Grand Ave., P.O. Box 711, South San
Francisco, CA 94083, hereinafter referred to as "City," and Murphy Industrial Coatings,
Inc. ,whose address is 2704 Gundry Ave, Signal Hill, CA 90755, hereinafter called
“Contractor” and_______________________________, whose address is
___________________________________________________________________,
hereinafter called “Escrow Agent.”
For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree
as follows:
1. Pursuant to Section 22300 of the Public Contract Code of the State of
California, Contractor has the option to deposit securities with Escrow Agent as a substitute
for retention earnings required to be withheld by Owner pursuant to the Construction
Contract entered into between the Owner and Contractor for Water Quality Control Plant
And Pump Station Coating And Corrasion Protection Project Phase -1 in the amount of six
hundred ninety-one thousand, one hundred ninety five dollars and seventy nine cents
($865,537.00) dated May 26, 2021 (hereinafter referred to as the “Contract”). Alternately,
on written request of the Contractor, the Owner shall make payments of the retention
earnings directly to the Escrow Agent. When the Contractor deposits the securities as a
substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10
working days of the deposit. The market value of the securities at the time of the
substitution shall be at least equal to the cash amount then required to be withheld as
retention under the terms of the Contract between the Owner and Contractor. Securities
shall be held in the name of _______________________________ and shall designate the
Contractor as the beneficial owner.
2. The Owner shall make progress payments to the Contractor for those funds
which otherwise would be withheld from progress payments pursuant to the Contract
provisions, provided that the Escrow Agent holds securities in the form and amount
specified above.
3. When the Owner makes payment of retentions earned directly to the Escrow
Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time
that the escrow created under this contract is terminated. The Contractor may direct the
investment of the payments into securities. All terms and conditions of this agreement and
the rights and responsibilities of the parties shall be equally applicable and binding when
the Owner pays the Escrow Agent directly.
WATER QUALITY CONTROL PLANT AND PUMP STATION COATING AND
CORRASION PROTECTION PROJECT PHASE 2 &3
Project No. ss1307 & ss1901, Bid No.2648
4. Contractor shall be responsible for paying all fees for the expenses incurred
by Escrow Agent in administering the Escrow Account and all expenses of the Owner.
These expenses and payment terms shall be determined by the Owner, Contractor, and
Escrow Agent.
5. The interest earned on the securities or the money market accounts held in
escrow and all interest earned on that interest shall be for the sole account of Contractor
and shall be subject to withdrawal by Contractor at any time and from time to time without
notice to the Owner.
6. Contractor shall have the right to withdraw all or any part of the principal
in the Escrow Account only by written notice to Escrow Agent accompanied by written
authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal
of the amount sought to be withdrawn by Contractor.
7. The Owner shall have a right to draw upon the securities in the event of
default by the Contractor. Upon seven day’s written notice to the Escrow Agent from the
Owner of the default, the Escrow Agent shall immediately convert the securities to cash
and shall distribute the cash as instructed by the Owner.
8. Upon receipt of written notification from the Owner certifying that the
Contract is final and complete, and that the Contractor has complied with all requirements
and procedures applicable to the Contract, Escrow Agent shall release to Contractor all
securities and interest on deposit less escrow fees and charges of the Escrow Account. The
escrow shall be closed immediately upon disbursement of all moneys and securities on
deposit and payments of fees and charges.
9. Escrow Agent shall rely on the written notifications from the Owner and the
Contractor pursuant to Sections (5) to (8), inclusive, of this Agreement, and the Owner and
Contractor shall hold Escrow Agent harmless from Escrow Agent’s release and
disbursement of the securities and interest as set forth above.
10. The names of the persons who are authorized to give written notice or to
receive written notice on behalf of the Owner and on behalf of Contractor in connection
with the foregoing, and exemplars of their respective signatures are as follows:
On behalf of Owner: On behalf of Contractor:
__________________________________
__________________________________
Title Title
__________________________________
__________________________________
Name Name
WATER QUALITY CONTROL PLANT AND PUMP STATION COATING AND
CORRASION PROTECTION PROJECT PHASE 2 &3
Project No. ss1307 & ss1901, Bid No.2648
__________________________________
__________________________________
Signature Signature
__________________________________
__________________________________
Address Address
On behalf of Escrow Agent:
__________________________________
Title
__________________________________
Name
__________________________________
Signature
__________________________________
Address
At the time the Escrow Account is opened, the Owner and Contractor shall deliver
to the Escrow Agent a fully executed counterpart of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by their
proper officers on the date first set forth above.
Owner: Contractor:
__________________________________
__________________________________
Title Title
__________________________________
__________________________________
Name Name
WATER QUALITY CONTROL PLANT AND PUMP STATION COATING AND
CORRASION PROTECTION PROJECT PHASE 2 &3
Project No. ss1307 & ss1901, Bid No.2648
__________________________________
__________________________________
Signature Signature
Approved as to form: Attest:
_____________________________________
__________________________________
City Attorney Date City Clerk
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-418 Agenda Date:5/26/2021
Version:1 Item #:14.
Report regarding a resolution awarding landscape maintenance services agreements to Frank and Grossman
Landscape Contractors,Inc.of Hayward,California for citywide right-of-way landscape maintenance services
in an amount not to exceed $616,064,and to Gothic Landscaping of San Jose,California for Common Greens
landscape maintenance services in an amount not to exceed $792,416 for a twenty-four (24)month term and
amending the Parks and Recreation Department’s Fiscal Year 2021-22 and 2022-23 Operating Budgets pursuant
to budget amendment # 22.002 (Greg Mediati, Deputy Director of Parks and Recreation).
RECOMMENDATION
It is recommended that the City Council adopt a resolution awarding landscape maintenance services
agreements to Frank and Grossman Landscape Contractors,Inc.of Hayward,California for citywide
right-of-way landscape maintenance services in an amount not to exceed $616,064,and to Gothic
Landscaping of San Jose,California for Common Greens landscape maintenance services in an amount
not to exceed $792,416 for a twenty-four (24)month term and amending the Parks and Recreation
Department’s Fiscal Year 2021-22 and 2022-23 Operating Budgets pursuant to budget amendment
#22.002.
BACKGROUND/DISCUSSION
The City of South San Francisco (“City”)currently contracts out for certain specialized landscape maintenance
services throughout the city.These specialized contracted services are necessary to keep up with the extensive
and varied landscape maintenance responsibilities of the City in order to maintain the City’s safety and
aesthetic objectives.
The current landscape maintenance contract with Brightview Landscape Services was first entered into in July
2017,and subsequently amended to extend the term of the agreement an additional year,however,this
arrangement has existed for many years prior to this contract.The scope of work for the landscape maintenance
contract has been modified over the years in order to cover those areas that were added to the City’s
maintenance obligations,as well as to modify tasks requested by the City.These specified locations include
medians, streets, hook ramps, green spots and Common Green areas.
This is the first time the contract has been split by areas of services.One contract encompasses right-of-way
(ROW)areas consisting of medians,roadway shoulders,hook ramps,green spots,and trails.The other contract
consists of Common Greens areas,which include landscape district areas located between homes in various
neighborhoods throughout the city.Structuring the scope of service in this way allows the project to be
competitive to smaller landscaping vendors while simultaneously giving the City flexibility to find the most
qualified and cost effective contractors for the project.This structure also allows contractors to focus more
closely on the areas of service in each contract,and enhances the City’s ability to provide close oversight on the
areas of maintenance.
Project Scope
The Landscape Maintenance Services Project (“Project”)includes all specialized labor,material and tools
necessary to maintain all ornamental planting,including,but not limited to lawns,groundcovers and shrubs
(trees are excluded);safety zones,drainage facilities,weed control on median hardscapes,poles,posts,wire,City of South San Francisco Printed on 5/21/2021Page 1 of 4
powered by Legistar™
File #:21-418 Agenda Date:5/26/2021
Version:1 Item #:14.
(trees are excluded);safety zones,drainage facilities,weed control on median hardscapes,poles,posts,wire,
irrigation sprinkler heads,lateral lines up to the valves (not including valves or water mains downstream of the
water meter),clocks,and public walkways,including the cost of necessary repairs,replacements,care,
supervision,and any and all other items necessary for the proper maintenance and operation thereof.The work
does not include repairs and maintenance of lighting systems,gates,benches,railings,homeowner fences,
walls, sidewalks and curb and gutter (except weed control).
The City’s objectives for this Project include the following:
·Provide high-quality professional landscape maintenance services for various medians,islands,right
-of-ways, and Common Greens areas within the City.
·Work in collaboration with the City to identify areas where reduction of maintenance,energy
and water can result in an overall cost savings and environmental benefits for the City.
·Work in collaboration with the City to implement these identified strategies within the service
areas.
·Help achieve priorities identified in the City’s Strategic Plan.
Staff issued a request for proposals (RFP)for both Right-of-Way and Common Greens Landscape Services on
March 1,2021.A mandatory pre-proposal meeting was held on March 29,where City staff provided
prospective vendors with an overview of each contract and both scopes of work.Representatives from five
prospective bidders attended this meeting:Frank and Grossman Landscape Contractors,Brightview Landscape
Services,Gothic Landscaping,Diacks Nurseries,and Arborist Now Urban Forestry.On March 12,staff
received proposals from three of the five firms noted above.The bids received were from Frank and Grossman
Landscape Contractors, Brightview Landscape Services, and Gothic Landscaping.
Because of the nature of the services sought,and the specialized knowledge required for plant maintenance,
sustainable landscape maintenance practices,integrated pest management,and irrigation system design and
analysis,this Project is considered a professional services agreement.Accordingly,the RFP did not state that it
would award the contract based solely on the price of proposal,but rather on a number of factors,including the
firm’s overall expertise,experience,ability to complete the project within the stated schedule,size of labor
force allocated to the Project,and ability to achieve the Project’s objectives.Specifically,the RFP stated the
skill and ability of the entity or persons performing the landscaping maintenance services was a key component
of the selection criteria and that the City would select a consultant based on the basis of demonstrated
competence and on the professional qualifications necessary for the satisfactory performance of the landscaping
maintenance services required. Cost was only one factor in determining the selection.
Specifically, scoring criteria included:
·Cost of providing the entire scope of work.
·Ability to complete the Project within the stated schedule.
·Consultant's demonstrated experience,reliability and qualifications in completing projects of a similar
type.
·Ability to achieve the Project's objectives.
·Size of labor force allocated to this project.
A panel of three staff members reviewed and scored the submitted proposals based on the established criteria in
the RFP.The scoring panel consisted of Greg Mediati,Parks and Recreation Deputy Director;Joshua
City of South San Francisco Printed on 5/21/2021Page 2 of 4
powered by Legistar™
File #:21-418 Agenda Date:5/26/2021
Version:1 Item #:14.
the RFP.The scoring panel consisted of Greg Mediati,Parks and Recreation Deputy Director;Joshua
Richardson,Parks Program Manager;and Zachary Kust,Parks Supervisor.After reviewing the proposals
received, staff conducted interviews for each of the three vendors that submitted proposals.
Right-of-Way Landscape Services
Taking into consideration both the interview presentation and the overall proposal,staff recommends Frank and
Grossman Landscape Contractors to undertake the right-of-way landscape services scope of the project.Frank
and Grossman scored highest overall in this portion of the project based on their proposed staffing,project
understanding,experience,and price.Additionally,a proposal to perform weed abatement and litter pick up on
the recently negotiated BART property along Centennial Trail was submitted as a bid-alternate,valued at
$22,872 additional per year,which staff also recommends accepting.Staff chose the lowest bidder,Frank and
Grossman,as they had the most staffing hours proposed and demonstrated a great understanding of the scope
and ability to meet the City’s needs within the available budget.
The following is a summary of all proposals received for the right-of-way scope and the base proposal per
month, which does not include any negotiated savings, contingencies, or bid-alt items noted above:
Consultant Base Price Per Month Score
Frank and Grossman $ 20,430.00 88.33
Gothic Landscape $ 23,950.00 81.33
Brightview Landscape $ 29,126.00 76.00
Common Greens Landscape Services
Staff recommends Gothic Landscaping undertake the Common Greens landscape services scope of the project.
Gothic Landscaping was ranked highest overall on this portion of the project based on their price,project
understanding,staffing,qualifications and expertise,interview,and experience.Staff did not select the lowest
bidder nor current contractor,Brightview Landscape Services,because although they came in with the lowest
bid,Gothic Landscaping was able to provide more staff within the available budget,as well as ample dedicated
equipment and resources to the project for the price proposed.Staff spoke with several of their references and
received positive reviews regarding their work product,knowledge,customer service,responsiveness and
expertise in the field of large scale landscape maintenance.Additionally,staff was able to negotiate the price of
the final contract,reducing the final price by $10,992 annually for use of the storage yard located at
Westborough Park.
The following is a summary of all proposals received and the base proposal per month,which does not include
any negotiated savings, bid-alts or contingencies:
Consultant Base Price Per Month Score
Frank and Grossman $ 31,982.00 81.70
Gothic Landscape $ 30,600.00 85.30
Brightview Landscape $ 29,151.00 74.70
Staff further recommends that the City Council also approve an additional $80,000 annually in budget
authority,split equally between the two vendors,to serve as a contingency fund to cover deferred maintenance
improvements to irrigation systems and landscaping within the project areas,or other as-needed landscape
work.This contingency is not an additional funding request.Funding for this work is already present in the
Parks Division’s existing Minor Maintenance Project Fund.Recent projects that have been accomplished with
this contingency fund include the renovations to the medians on Westborough Boulevard from El Camino Real
City of South San Francisco Printed on 5/21/2021Page 3 of 4
powered by Legistar™
File #:21-418 Agenda Date:5/26/2021
Version:1 Item #:14.
this contingency fund include the renovations to the medians on Westborough Boulevard from El Camino Real
to Camaritas Avenue,and on Hickey Boulevard between Junipero Serra Boulevard and Hilton Avenue,and
various landscaping projects in the Common Greens areas.Any large-scale projects will be proposed for capital
improvement funding outside of this contract and scope of work.
FISCAL IMPACT
The majority of funding for this project is included in the City of South San Francisco’s General Fund within
the Parks and Recreation Departmental Operating Budget,and the various Common Greens funds.Additional
annual funding in an amount of $101,100 is requested from the Common Greens funds.$65,940 of this amount
was previously budgeted in the last contract,but was not rolled over into the budget for FY2021/22.The
balance, $35,160, of this total amount is related to cost escalation and additional maintenance areas.
Overall,this configuration will increase the amount of field staff in the contract from a total hours of
approximately nine (360 hours weekly)full time maintenance staff currently to nine and a half (380 hours
weekly)total staff hours.Staff’s intent is that this increase in staffing,with the new contract structure will
improve the quality of service,which the residents of these neighborhoods and the city deserve.This additional
funding request will fully be funded by the Common Greens funds and will have no financial impact to the
General Fund.
RELATIONSHIP TO STRATEGIC PLAN
Awarding this project will contribute to City’s Strategic Plan by supporting Priority #3:Quality of Life by
enhancing landscape areas that are utilized by residents and increasing the aesthetics of the City as a whole.
This project also contributes to Priority #4:Public Safety by keeping areas under the scope of the project clean
and free of hazards.
CONCLUSION
Staff recommends awarding the Right-of-Way Landscape Maintenance Services Agreement to Frank and
Grossman Landscape Contractors,Inc.of Hayward,California and awarding the Common Greens Landscape
Services Agreement to Gothic Landscaping,of San Jose,California,based on both firm’s cost,qualifications,
experience and project understanding.Award of the Landscape Maintenance Services Agreement to both firms
will allow for the continued and improved maintenance of the selected areas of the city as defined in the scope
of service.
Attached:
Attachment 1 - Frank + Grossman Proposal
Attachment 2 - Gothic Landscape Proposal
City of South San Francisco Printed on 5/21/2021Page 4 of 4
powered by Legistar™
1 | P a g e
City of South San
Francisco-Right of
Way
City of South SF
Landscape Maintenance
Partnership
www.frankandgrossman.com
2 | P a g e
April, 5 2021
Joshua Richardson
Parks Manager
South San Francisco Corporation Yard
550 North Canal Street,
South San Francisco, CA 94080
I would like to thank you on behalf of Frank and Grossman Landscape Contractors Inc., for
inviting us to bid the Right of Way Landscape Maintenance for the City of South San Francisco.
Attached is our response which includes all elements of the RFP requirements.
Frank and Grossman has extensive experience working in public settings for municipalities,
transportation companies, commercial properties and HOAs. Our company provides landscaping
services to the City of San Ramon, San Ramon School District, Sutter Health CPMC, Caltrain
and many other large Commercial Properties throughout the Bay Area.
Frank and Grossman has been maintaining beautiful landscapes in Northern California for over
thirty five years. Our mission is to continue partnering with organizations that value quality
service while implementing water conservation practices and Bay friendly t echniques.
This proposal is valid for 90 days.
Thank you again for this opportunity.
Sincerely,
Rick Oropeza
Commercial Division Manager of Landscape & Janitorial Services
3428 Arden Rd, Hayward Ca 94545
T: 510-674-2321
C: 415-828-3946
E: Rick@ frankandgrossman.com
3 | P a g e
ATTACHMENT F
RECENT LANDSCAPE MAINTENANCE SERVICE CONTRACT WITHIN THE LAST
THREE (3) YEARS
Company Name and
Address
Contact Person and
Phone Number
Type of Work and
Square Footage
Contract Amount
City of San Ramon Brent Scroggs
Ph: 925-570-0302 Landscape
Maintenance
50 Acres of schools
and sports fields
$44,495
San Ramon Valley
Unified School
District
Stuart Watson
Ph: 925-421-7336 Landscape
Maintenance
25+ acres of school
grounds and sports
fields
$ 24,000
CPMC/ Sutter Health Rigo Hurtado
Ph: 415-600-2220 Landscape
Maintenance
6 campuses in
San Francisco
$40,004
Tasi – Transit
America Services,
Inc.
Carlos Leon
Ph: 408-386-0051 Landscape
Maintenance
32 stations from
San Francisco to
Gilroy
$55,897
4 | P a g e
CONTRACT LABOR SUMMARY- RIGHT OF WAY
Pursuant to the specifications, the following Labor Summary must be completed for the Contract
Areas, showing the number of full time positions provided by the Proposer to perform services
for the areas. Additionally, the City will evaluate the proposals to ensure that a satisfactory
number of positions have been provided for by the Proposer to achieve a high level of landscape
maintenance in these areas. This Labor Summary and the selection criteria for award of con tract
will be used by the City to select the most responsible Proposer.
Designate the number of full time employees that have been included in the proposal for all
Contract Areas. Designate the number of personnel employed on the job for 40 hours per week
or the number of hours proposed per week for each category below:
Proposer’s Proposed Manpower
Number of
Personnel
Hours
Per Week
1. First Line Supervisor of Landscaping Workers
1
_____________
16
_____________
2. Landscape and Groundskeeping Workers
3
_____________
120
_____________
3. Irrigation Technician
1
_____________
8
_____________
4. Pesticide Applicator
1
_____________
16
_____________
Total full-time positions proposed:
4
_____________
160
_____________
5 | P a g e
IDENTIFICATION OF SUBCONTRACTORS
Not less than fifty percent (50%) of the contract work shall be done by the prime
contractor.
Further, the Contractor shall not, without the consent of the City of South San Francisco, either:
(a) Substitute any person or subcontractors in place of the subcontractors designated on
his original proposal.
(b) Permit any subcontract to be assigned or transferred or allow it to be performed by
anyone other than the original subcontractor listed in the proposal.
Should the Consultant violate any of the provisions of this Identification of Subcontractors form,
it shall be deemed a violation of this Agreement, and the City of South San Francisco may cancel
the Agreement.
Subcontractor Name Location and Place
Portion of Work & License Number of Business % of Work
N/A
_______________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
2302459.1
RIGHT OF WAY
Organization and Approach
6 | P a g e
Organization and Approach
A. Describe the roles and organization of your proposed team for this project.
Indicate the composition and number of (ii) project staff, (iii) facilities available, and
(iv) experience of your team as it relates to this project.
(i) Staff:
Rick Oropeza-Division Manager
-Oversees all Commercial Accounts, personnel and Finances (Maintenance and
Construction)
Silvia De Anda- Administrative Client Manager
-Manages all Commercial Client contracts and renewals
Francisco Jimenez- Operations Manager
-Oversees Commercial Division’s Operations and Safety
Gaspar Viramontes -Account Manager (Head Supervisor)
-Works Directly with Field staff on a daily basis to ensure Quality, Control and
contract obligations
Jim Van Slyke- IPM Manager
-Help asses IPM on client sites and helps create programs that are efficient, effective
and sustainable.
Souhila Benmayouf- Construction Manager
-Heads our construction team by providing our customers designs and solution that
are water conscious and low maintenance.
Field Crew: 1x Foreman, 2x Crewmen, one floater during growing season, ½
Irrigation tech and a Pesticide applicator.
(ii)
Number of Key Project Staff: 6
Number of Production Staff: 4
(iii) Facilities:
Frank and Grossman has facilities in Hayward, Redwood City, San Jose, Sonoma
County and Monterey. We will be using a combination of our Redwood City and
Hayward yard for this project. The Frank and Grossman Redwood City Branch is
located about 20-25 minutes away from South San Francisco, emissions are greatly
7 | P a g e
reduced as travel time to the site is kept at a minimum. We will also be available to
quickly respond in emergency situations 24/7, 365 days.
(iv) Experience of team:
Frank and Grossman has over 35 years of experience working with Landscape
throughout the Bay Area. Our team is dedicated to safe, high-quality landscaping
practices while also placing an emphasis on sustainability and great customer
service. Our team has extensive experience in the public sector and in working on
large-scale projects. Our experience with similar projects includes the landscape
maintenance for both the City and School District of San Ramon, the Caltrain
Corridor and CPMC Campuses. We have been able to smoothly manage these
projects and have kept all customers and Residents happy along the way.
Additionally, having previously worked for the City of South San Francisco has
allowed the Frank and Grossman staff to become very familiar with the Grounds,
Irrigation, and City staff expectations. The Frank and Grossman key personal has
also grown and developed tremendously since we last served the City. Part of our
success is a result of looking inward and working on our deficiencies to become the
best partner we can be.
B. (i) Describe your project and management approach. (ii) Provide a detailed
description of how the team and scope of work will be managed. (iii) Describe how
you will address energy efficiencies, your ability to model and to verify energy
savings.
Our approach is building a partnership from day one, this includes honesty,
transparency and continuous communication from the very beginning. We aim for
partnering with entities that believe in a Win/Win approach, where the success of
all parties is the end goal. Many of our clients have stated that working with F&G is
like a breath of fresh air, they enjoy knowing that we are a support system and an
extension of their organization that truly cares about the outcome.
Our expectation is to have a smooth and successful start. We will be preparing as
early as 45 days prior to the start of the contract. This will consist of hiring staff,
purchasing equipment and tools, off site and onsite trainings and mock routing. This
approach has proven to be successful for both the start of City of San Ramon and the
San Ramon School District contracts.
Our scheduling is created by our senior operations team. We take the entire
scope of a contract and disseminate it to independent tasks while building a custom
Agronomic Calendar. We then take the square feet of the entire site and divide into
workable chunks. This allows for zoning of the sites that leads to organized and
consistent crew performance.
8 | P a g e
Our team will carefully follow the scope of work and the detailed schedule
set for the landscape maintenance of the City of South San Francisco. This City will
be maintained by having 1 maintenance crew for the Right of Way composed of
1Foreman and 2 crewmen. The crew will be given a schedule with the most efficient
routing to reduce excessive travel time.
Additionally, our staff is always working of being more efficient with their
time and clients money. Throughout the course of the contract F&G expects to have
conversations about how we can help reduce the amount of work that is required by
the existing Landscape and how we can reallocate resources to more Value driven
tasks. We love the idea of using mulch for weed suppression and water
conservation. This will allow for more time allocation to the detail aspects of the
work such as pruning and reducing Safety Hazards from the Landscape.
Furthermore, Pre-emergents will play a vital role in reducing the amount of time
spent weed whipping and once again allowing for more value to be derived from our
labor allocation to the contract.
Lastly, we address energy efficiency by education our staff members. We
have Bay-Friendly staff that aid in educating other teammates in the most current
sustainable practices. We will practice energy efficiency on this project by carefully
planning our driving routes to avoid backtracking and excess driving. Moreover,
conservation starts by reducing material going to landfill; our company uses a
vendor that Recycles all green waste and turns it into compost and/or Cattle Feed
for their farm.
9 | P a g e
C. (i) Describe the roles of key individuals on the team. Provide resumes and
references for all key team members. Resumes shall show relevant experience, for
the project’s scope of work as well as the length of employment with the proposing
Consultant. Key members, especially the project manager, shall have significant
demonstrated ability with this type of project.
(i) Key Individuals (Resumes, Experience, and Length of Employment):
Rick Oropeza – Director of Landscape Management and Janitorial Services
Cell: 415.828.3946
Email: rick@frankandgrossman.com
8 years of experience in landscape industry managing commercial, residential and
municipal job sites.
Rick oversees all aspects of our landscape maintenance, landscape construction, and
janitorial services for Frank and Grossman. He has been with the company for
approximately 3 years and has made a vast impact on the business. Currently Rick has 5
Direct reports that he meets with and strategizes with on a daily basis. He has an innate
ability to find efficiencies at the job site level that best help the needs of our projects and
our clients. He is customer service driven and focused on improving the customer
experience.
Rick will oversee the South San Francisco Landscape Maintenance services contract and
will be one of the primary contacts for the duration of the contract.
Rick started his professional career as a Financial Advisor before finding a love for
landscaping. He has spent the last 8 years managing commercial, residential and municipal
job sites as an acting Branch Manager and Business Development Manager before earning
his current role as Director of Landscape Management and Janitorial Services. He is a Bay
Friendly Landscaper and past Qualified Water Efficient Landscaper (QWEL).
Portfolio examples: City of San Ramon, San Ramon Unified School District, Transit America
Services (CalTrain Corridor), City of Gilroy, Kaiser Hospitals, Grace Cathedral, Federal
Reserve Bank of San Francisco, California Pacific Medical Center
10 | P a g e
Silvia De Anda- Administrative Client Manager
Cell: 415-279-9215
Email: Silvia@frankandgrossman.com
5 years’ experience in business development and contracts administrative role in the
landscape industry works with commercial residential and municipal clients. Liaison to
client and operations ensuring from start to finish all RFP documents, proposals,
estimations, and staff are prepared for the project.
Silvia has been supporting our Operations team during the last year from the office and
ensuring they have all the necessary and relevant information to execute the contracted
scope.
Francisco Jimenez- Operations Manager
Cell: 415-314-2237
Email: Francisco@frankandgrossman.com
Francisco has been with our Company for 2 years and in the landscape industry for over 15
years and has steadily worked his way up from being a gardener to foreman, account
manager, and now our Operations Manager. He is a master in efficient scheduling,
irrigation management, and incentivizing our people to produce everyday. Francisco runs a
tight ship that encourages continuing education for his people, safety based operations
practices, and producing high efficiency, high quality gardens. He has managed clients that
range form HOA’s, residents, apartments, commercial, and municipalities.
He will be utilized in the city of South Sanfrancisco to oversee the contractual obligations,
scope of work follow through, safety, schedule, and quality of work. He will be a main point
of contact for the city employees and will be available on an as needed basis.
Gaspar Viramontes -Account Manager
Cell: (415)-225-8075
Email: Gaspar@Frankandgrossman.com
Gaspar has been with our company for 5 years and approximately 10 years in the Industry.
He is a great leader and motivator for our field staff. Gaspar is a very hands on kind of
supervisor, when visiting sites you will always find him teaching by demonstration first.
Gaspar will be onsite Daily visiting crews and sites. He will be ensuring that crews are on
schedule and are abiding by contract scope requirements.
11 | P a g e
Jim Van Slyke- IPM Manager
Cell: 415-696-6343
Email: JimV@frankandgrossman.com
25 years of experience in landscape industry coordinating, managing and designing for
commercial, residential and municipal jobs. Trainings and Certification consist of Bay
Friendly, QAL and QWEL.
Jim started with Frank and Grossman at the beginning of 2021. Even though Jim is
relatively new to our Organization Jim is very familiar with our company. Jim was our point
of contact and led the role of Coordinator for the Cityof San Ramon School Parks for 3 years
prior to working for our Organization. Jim currently oversees our entire Eastbay operation
which includes the City of San Ramon, San Ramon Unified School District and few local
HOAs. He currently has a staff of 9 employees that report to him directly. He is responsible
for their work, training and safety.
Souhila Benmayouf- Construction Manager
Cell: 415-470-4224
Email: Souhila@frankandgrossman.com
Souhila oversees all landscape construction and extra work for our maintenance
department and is an integral part of our success with clients. She has over 10 years of
successful business experience as a designer, project manager, and architect within
residential/commercial landscape and building industries. Her expertise in the landscape
world allows for our team to be very creative with our services and capabilities. She
currently manages a team of 6 landscapers who build new, renovate old, and find
efficiencies in the landscape that can greatly help clients like San Ramon save water and
institute new ideas of landscape management.
Souhila will be involved with South San Francisco on all extra work, irrigation renovations
and efficiency projects. She partners with Rick and our clients on the day to day operations
to help our client’s budget out projects and plan for the future. She will be heavily involved
in doing this with the city to ensure that we are looking at the school sites in a futuristic
light and to ensure that we have provided the city with a plan that will progress their
initiatives.
12 | P a g e
Work Methods
At Frank and Grossman we prefer to have complete control and autonomy of our client’s
properties by ensuring that our employees are continuously overseeing the sites and
monitoring site conditions. This mentality not only allows for our employees to maintain
the level of control we expect but, we also are able to stay proactive with site conditions
and react quickly. We will be employing 1 Crew Manager and 1 Foreman and 2 gardeners
to accomplish this. We will also make available an irrigation tech and 3 Enhancement crew
members for any extra work required, (mulch, plantings, additional clean ups, etc.). And
lastly, we will have 2 alternate employees who are trained and are familiar with the City of
South San Francisco, in case someone misses a day. We will be onsite 5 days per week per
the below preliminary schedule.
Sample Prospective Schedule:
Mondays Tuesdays Wednesdays Thursdays Fridays
Week
1
-Westborough
(Junipero-Olympic
Drive)
-Westborough
(Olympic-Skyline)
-Westborough
(Camaritas-El
Camino)
-El Camino
Real Median
-Forbes BLVD
-East Grand
AVE
-Willow
Ave
-Gateway
BLVD
-Hills Side
(sister
Cities)
-Industrial
Way
-Centenial Way
Trail
-Chestnut
Avenue
-Airport BLVD
-Gul Drive
-Appian Way
-SSF Drive
Shoulder
-Capay Cirle
-Callan BLVD
-Gateway
Mondays Tuesdays Wednesdays Thursdays Fridays
13 | P a g e
Week
2
Westborough
(Junipero-Olympic
Drive)
Westborough
(Olympic-Skyline)
Westborough
(Camaritas-El Camino)
-Mission Rd
-El Camino
Real Median
-Willow Ave
-Hillside
BLVD
-Oyster
Point
-Jack
Drago
-Gus Island
-Mitchell
-2XGellert BLVD
(King- Shannon)
-Slopes on
Airport Blvd
-South Airport
BLVD
-Junipero Serra
(HWY-280)
Mondays Tuesdays Wednesdays Thursdays Fridays
Week
3
-Westborough
(Junipero-Olympic
Drive)
-Westborough
(Olympic-Skyline)
-Westborough
(Camaritas-El
Camino)
-El Camino
Real Median
-Forbes BLVD
-East Grand
AVE
-Willow
Ave
-Gateway
BLVD
-Hills Side
(sister
Cities)
-Industrial
Way
-Centenial Way
Trail
-Chestnut
Avenue
-Gul Drive
-Elm Court
-Capay Cirle
-Callan BLVD
-Gateway
Mondays Tuesdays Wednesdays Thursdays Fridays
Week
4
Westborough
(Junipero-Olympic
Drive)
Westborough
(Olympic-Skyline)
Westborough
(Camaritas-El Camino)
-Mission Rd
-El Camino
Real Median
-Hillside
BLVD N
slopes
-Oyster
Point
-Jack
Drago
-Gus Island
-Mitchell
-2XGellert BLVD
(King- Shannon)
-Slopes on
Airport
-S Airport
-Airport BLV
Sister Cities
-Willow Ave
-Randolf
-Beach St
-Spruce Ave
-Hickey BLVD
14 | P a g e
Frank and Grossman creates job binders which is what sets the precedent for our
staff about quality of service and expectations of each type of service. This binder is our
quality assurance program and is continuously updated. It outlines everything to be
completed per the scope of work and expectations set with City of South SF. This binder can
be provided to City staff as needed.
In order to deliver a consistent quality with our Landscape Services, the Operations
Manager, sets a schedule to check the work of Landscape crews.. He varies his approach
depending on the situation. Typically, he inspects 2-3 times a week. He looks for real
attention to details. One approach is to visit the site and check the work after the crew has
left. If the Operations Manger sees areas where the work is not up to quality standards, he
calls the crew lead to describe the issues and where, and has them raise the quality where
the work lacked immediately. Additionally we check the work a second time to ensure that
the second service visit addressed the sub-standard work. If it has not been addressed, the
Operations Manager will sit down with the crew member to council him/her on what needs
to be improved and creates an action plan.
Secondly, Frank and Grossman is prepared to communicate in any way necessary
for the City of South SF. We are going to be using some reports to ensure that our services
are communicated and that both our expectations and the city expectations are
continuously communicated effectively. These reports can be fine tuned with the start up
meeting and start of service.
Frank and Grossman’s management team approaches all aspects of landscape with a
“Consider it Done” mentality. When problems arise, complaints happen, or adjustments
need to be made, we get it done. Our references can attest to our ability to not make the
same mistake twice and that we fix the issues for good. We will receive the subjected issue
through our management team, pass it on to our operations team or train our operations
team if needed, and complete the task as quickly as possible. A communication can be
expected within 1 hour and a solution within 24 hours. Consider it Done.
IPM is a tool utilized as a means to accomplish a goal in the least environmentally
intrusive manner. In the landscape industry we are requested to engineer solutions to
achieve horticultural results. IPM is a management thought process that is utilized in
recognition of the environmental parameters that surrounds a particular problem in an
effort to define an acceptable solution. These solutions are found by following five
principles that allow us to assess the situation, find a solution, and take preventative
measures for the future. Five key principles to keep in mind to properly perform up on an
Integrated Pest Management Plan:
1. Identify the Pest
2. Monitor the Pests habits, environment, culture, extensiveness of the damage to the
location, numbers, and breading habits.
15 | P a g e
a. Survey the populations over a period of time while taking notes and logging
information that will lead to solutions for the problems.
3. Asses the guidelines for managing the type of pest.
a. Based on surveillance of the infestation, conclude what works best for each
type of the below actions that can control/eradicate the infestation.
4. Take action using biological, cultural, physical/mechanical, and chemical
management tools based upon the prior three conclusions. Course of action also will
be determined based upon what has and hasn’t already worked at the location and
type of pest.
5. Put in place prevention plans for future pests.
Courses of Action Include:
Biological control: Using natural enemies to control a population of pests. predators,
parasites, pathogens, and competitors—to control pests and their damage.
Invertebrates, plant pathogens, nematodes, weeds, and vertebrates have many
natural enemies.
Cultural control: Practices that reduce pest establishment, reproduction, dispersal,
and survival. For example, changing irrigation practices can reduce pest problems,
since too much water can increase root disease and weeds.
Mechanical and physical control: Practices that kill a pest directly or make the
environment unsuitable for it. Traps for rodents are examples of mechanical control.
Physical controls include mulches for weed management, steam sterilization of the
soil for disease management, or barriers such as gopher wire to reduce rodent
traffic in turf areas.
Chemical control: Practices that use pesticides. In IPM, pesticides are used only
when needed and in combination with other approaches for more effective, long-
term control. Also, pesticides are selected and applied in a way that minimizes their
possible harm to people and the environment. With IPM you'll use the most
selective pesticide that will do the job and be the safest for other organisms and for
air, soil, and water quality; use pesticides in bait stations rather than sprays; or
spot-spray a few weeds with notification and posting, instead of an entire area.
Sustainability
Frank and Grossman Landscape Contractors Inc. is a part of the BayFriendly
Coalition/Rescape California, that strives to landscape the bay area in such a way that will
be environmentally friendly and self-sustainable. We provide our clients with landscape
maintenance and construction by:
Approach installs with California native ideas
16 | P a g e
Use water efficient landscaping ideas. Several of our employees are qualified water
efficient landscapers.
Mulch areas to hold water and reduce the need for water
Ability to Use 95% organic fertilizers
Try to use non-toxic/holistic gardening principles before anything else. Especially
in Pest and weed management principles.
Practice and advise Clients on the proper weather automated irrigation systems to
conserve water and energy.
Cut down on green waste by using mulching mowers when possible.
Practice recycling in the office and in the field. All of our green waste is taken off site
to Olivera Greenwaste Recycle.
Management uses gas efficient hybrid vehicles to cut down on used gas and gas
emissions.
Restore natural habitats so that California natives can thrive.
Install sheet mulching where new turf areas or large plantings are taking place to
replenish the soils nutrients. Also decreases the amount of water evaporated into
the air.
Water Management
Frank and Grossman Landscape Contractors Inc dedicates a great amount of time trying to
help our clients save on the amount of water they are using. F&G will attend the San Mateo
Countywide Water Pollution Program meetings/workshops 3 x per year, to stay up to date
county practices. We have several employees that are Qualified Water Efficient landscapers
and Bayfriendly/ Rescape California landscapers who survey our clients properties to save
them money and decrease their water budget. We use management tactics such as:
Inspect and manage the water budget with our clients to see exactly what meters
are exceeding the water needs. This will pinpoint where water can be saved.
Monthly irrigation inspections to ensure no main lines, valves, lateral lines, heads, or
controllers are broken. Broken components can lead to excessive watering.
Installing irrigation systems with smart controllers that study the
evapotranspiration in the atmosphere and adjusts water to an as needed basis.
Research newest and best technology to find the best and most efficient products.
Install soaker lines and drip tubing to areas that do not need spray heads. Spray
heads often times create a lot of excess water usage.
Replace turf areas with California native gardens to cut down on water usage and
maintenance needs.
Increase shade planting so that less evaporation will take place in the planted areas.
If the ground stays saturated, water can be turned down.
17 | P a g e
Safety
Frank and Grossman Landscape is dedicated to providing its employees with a safe and
healthy working environment. We employee a full time safety officer that inspects the
working environment of all our projects on a quarterly basis. He ensures that we are
meeting all codes and regulations needed to operate safely. Frank and Grossman also
provides weekly safety and landscaping training to all of our employees that meet OSHA
working standards and California Landscape Contractors Association requirements. We
also will be dedicating our foreman to ensuring that all safe practices and standards are
met on a daily basis when on the grounds. These practices include but are not restricted by:
Meeting the Minimum CalTrans Safety standards presented in Caltrans Maintenance
Manual, Chapter 8-Protection of Workers.
Ensuring that when lanes are not closed (less than 20 min), we have a dedicated
look out with a warning device that watches for oncoming traffic. We also will install
temporary signage and wear the proper safety apparel that warns traffic about our
presence.
Ensuring that when lanes are closed (greater than 20 min), we have the proper safety
devices that warn traffic about the lane closure. The proper signage and safety apparel will
be used when shutting down lanes.
18 | P a g e
ATTACHMENT A
SERVICE AREAS AND LITTER PICKUP FREQUENCIES
Perform the scope of work for LANDSCAPE MAINTENANCE SERVICES in place, and in
accordance with the Service Areas and Litter Pickup Frequencies below, and with the Standard
of Services (Attachment C). See key below for notes. In the event of a conflict in or
inconsistency between the terms of this Attachment and the Standard of Services (Attachment
B), the Standard of Services shall prevail.
BID
ITEM DESCRIPTION FROM TO
LITTER
PICKUP
SERVICE
FREQ.
IRRIG.
TYPE NOTES MONTHLY
RATE
ANNUAL
COST
1 Callan Boulevard Carter Drive
Westborough
Boulevard 26 M $ 572 $ 6,860
2
Capay Circle /
Lomitas Ave. Cuesta Drive Verano Drive 26 M $ 332 $ 3,979
3 Chestnut Avenue El Camino Real Mission Road 26 A $ 480 $ 5,762
4 Chestnut Avenue Hillside Boulevard
Grand
Avenue/Aldengate
Dr. 26 A A $ 57 $ 686
5 East Grand Avenue Airport Boulevard Gateway Boulevard 26 A B $ 343 $ 4,116
6
El Camino Real
medians & shoulders Hickey Boulevard Noor Avenue 52 A C $ 1,932 $23,185
7 Gellert Boulevard King Drive
Westborough
Boulevard 26 A $ 572 $ 6,860
8 Gellert Boulevard
Westborough
Boulevard Shannon Drive 26 A,M D $ 332 $ 3,979
9 Mission Road Chestnut Avenue Oak Avenue 26 A E $ 514 $ 6,174
10 Mitchell Avenue
South Airport
Boulevard W/O S.P.R.R. 26 M F $ 343 $ 4,116
11
South Airport Blvd.
medians S.P.R.R. Underpass
Beacon Street
southern most
intersection 26 N G $ 354 $ 4,253
12
Westborough
Boulevard Median
800' E/O Junipero
Serra Blvd. Olympic Drive 52 A $ 1,086 $13,033
13
Westborough
Boulevard Median Olympic Drive Skyline Boulevard 52 N H $ 560 $ 6,722
14
Westborough
Boulevard Median
515’ W/O Camaritas
Avenue El Camino Real 52 A I $ 229 $ 2,744
15 Elm Court Tamarack Ln. Park Way 12 M J $ 160 $ 1,921
16
Forbes Boulevard
Medians E. Grand Ave. Allerton 26 M $ 252 $ 3,018
19 | P a g e
BID
ITEM DESCRIPTION FROM TO
LITTER
PICKUP
SERVICE
FREQ.
IRRIG.
TYPE NOTES MONTHLY
RATE
ANNUAL
COST
17
East Grand Ave.
Medians Gateway Blvd. Littlefield Ave. 26 A,M $ 229 $ 2,744
18 Hillside Blvd. Chestnut Ave. Dolores Way 12 A K $ 114 $ 1,372
19 Willow Avenue Dolores Way Estate Ct. 26 A $ 114 $ 1,372
20 Gateway Boulevard E. Grand Ave. Mitchell Ave. 26 A $ 343 $ 4,116
21
Airport Blvd.
medians, shoulders
and hook ramps Sister Cities Blvd. Brisbane City limits 12 A,N $ 252 $ 3,018
22
Airport Blvd.
median, sidewalks,
and tree wells Sister Cities Blvd.
South to S.P.R.R.
underpass 26 A $ 366 $ 4,390
23
Slopes on Airport
Blvd.
2nd Lane (including
south side) South Airport Blvd. 12 N L $ 171 $ 2,058
24
Hillside Blvd/Sister
Cities Blvd Lincoln St. Airport Blvd 26 A M $ 1,029 $ 12,347
25 Industrial Way 101 Grand Ave Exit
Planted area at end
of Industrial Way 26 N N $ 926 $ 11,112
26 Hillside Blvd.
N. Slope at end of
school fence
East to backflow
control valve 12 N $ 423 $ 5,076
27
Randolph Ave
slope/valley gutter Highland Ave. Airport Blvd. 12 A,N O $ 686 $ 8,231
28 Beech St. median Spruce Ave. Larch Ave. 12 N P $ 91 $ 1,098
29 Spruce Ave. median Maple Ave. Park Way 12 N Q $ 69 $ 823
30 Hickey Blvd. El Camino Real Daly City limits 12 A R $ 857 $ 10,289
31
Oyster Pt. Blvd.
median Airport Blvd. Marina Blvd. 26 A $ 366 $ 4,390
32 Jack Drago Park E. Grand Ave. Gateway Boulevard 26 A
S
$ 686 $ 8,231
33
“Gus' Islands” on
Airport Blvd. Grand Ave. Miller Ave. 26 A $ 171 $ 2,058
34
Centennial Way /
Trail San Bruno BART
South San Francisco
BART 26 A T $ 2,287 $ 27,438
35 Junipero Serra
Hwy-280 Avalon
entrance
SSF Sign approx..
90’ Northwest of
Hickey Island 12 N U $ 2,287 $ 27,438
36 Gull Drive Oyster Point Blvd
End of culvert
approximately 220’
before Forbes Blvd 2 N V $ 343 $ 4,116
20 | P a g e
BID
ITEM DESCRIPTION FROM TO
LITTER
PICKUP
SERVICE
FREQ.
IRRIG.
TYPE NOTES MONTHLY
RATE
ANNUAL
COST
37 Appian Way Median
Westborough
Boulevard Shannon Dr. 12 A $ 332 $ 3,979
38 SSF Drive Shoulder Mandalay Place
120’ before Woods
Circle 4 N W $ 171 $ 2,058
TOTAL BID PRICE $ 20,430 $245,160
Key to Service Area Notes:
Service Frequency: Minimum frequency of litter removal.
2 Biannual Service (2 times per year)
4 Quarterly Service (4 times per year)
12 Monthly Service (12 times per year)
26 Bi-weekly Service (26 times per year)
52 Weekly Service (52 times per year)
Irrigation Type: Type of control system.
A Automatic. Irrigation schedule shall be coordinated with the City.
M Manual. Contractor shall be responsible for turning system on and off as
required
for proper irrigation.
N No irrigation system. City will provide water wagon service as requested by contractor.
Other Notes:
A. Side median landscaping on west side (adjacent to subdivision boundary wall) from Hillside to
Livingston Place to Street Light #3550; side median landscaping on east side (adjacent to subdivision
boundary wall) from easement gate (near Street Light #4234) to Treeside Court to Street Light #4230;
west roadside landscaping from Street Light #4229 to Grand Avenue (adjacent to subdivision
boundary wall), which continues along Grand Avenue to Aldengate and includes both east and west
roadside landscapes at the Aldengate entrance. Includes eastern hillside from Sunset Ave to Hillside
Blvd from roadside to header board below homes.
B. Area includes median islands and roadside landscaping; includes “bomanite” concrete side median
along Dubuque which extends along E. Grand Avenue for 200 feet. (area is adjacent to 101 highway
boundary fence)
C. Area includes median islands, intersection islands at Hickey Blvd., and weed abatement along a 10’
wide easement from shopping center driveway on west side of El Camino Real extending 525’ to
grey retaining wall; west side of El Camino Real from El Camino Real staircase across from Bart
Way to Arroyo Drive, including triangular area between El Camino Real and Del Paso Drive. Also
includes west side shoulder from Brentwood to San Bruno City limits (along wooden retaining wall).
D. Area includes median islands plus roadside landscaping on east side, adjacent to subdivision
boundary wall.
21 | P a g e
E. Area includes median islands and park-like area between Mission Rd. and Colma Creek including
shrubs extending to Mission Road entrance of Centennial Trail.
F. Roadside landscaping adjacent to Colma Creek as well as medians at South Airport Blvd.
G. Area includes median and hardscape islands and intersection islands at Produce and San Mateo
Avenues.
H. Area includes median islands.
I. Area includes median landscaping from end of guard rail west of Camaritas Avenue to El Camino
Real. Also includes two (2) triangular islands on north side of Westborough Blvd. at Camaritas
Avenue.
J. Includes median on Elm Court as well as easement extending from Elm Court to Palm Ave. Between
addresses 505 and 509 on Elm Court; 569 and 573 on Palm Ave.
K. Area includes roadside landscaping on south side adjacent to subdivision boundary wall.
L. Area contains slope on west side of Airport Blvd from 2nd Lane to S.P.R.R. underpass also contains
walk way between Village way and Airport Blvd; includes slope on south side of Airport Blvd from
S.P.R.R. underpass to South Airport Blvd. Maintenance includes weeds in sidewalks on both sides.
M. Area includes center and side medians for entirety of road from Lincoln Blvd. to Airport Blvd.
Includes an 8’ easement on north shoulder from Airport Blvd to SSF Drive past bus stop across from
Jefferson Street. Includes weed abatement and shrub clearance adjacent to sidewalks and roadway.
Includes median on SSF Drive between Sister Cities Blvd and Mandalay Place
N. Area includes full length of Industrial Way from Grand Ave to end of road at parking lot. Includes
land on northwest side of road between railroad fence and curb, as well as southeast side of road
approximately 10’ into landscaping as measured from curb edge.
O. Area includes upslope towards Sister Cities Blvd guard rail and sound wall to keep valley gutter
clear; includes round-about landscape area at the corner of Sister Cities and Airport Blvd; requires
weed abatement 3 times per year and/or additional as requested for fire prevention. Larger debris
removal required as needed throughout this area.
P. Entire median extending from Spruce Ave to Larch Ave.
Q. Two (2) ivy covered medians between Maple Ave and Park way
R. Area includes center median islands from Hilton Ave. to Daly City border, as well as two porkchops
at intersection of Hickey and Junipero Serra. Includes south side of road from Crown Circle to
Junipero Serra as well as north side of road from Hilton Ave through bend till backflow along
Junipero Serra Blvd. Areas extend from road edge to residents back fence
22 | P a g e
S. Large park like area on E. Grand Ave. between Grand Ave and Gateway Blvd. Includes small “pork
chop” island at Grand Ave and E. Grand Ave.
T. Area includes weed abatement in open space between Orange Ave. and S. Spruce Ave. Rest of trail
includes weed abatement 10’ on east and west sides of walking path except area adjacent to dog park
where weed abatement and trimming occurs to fence lines on both sides of path; includes shrub
maintenance at plazas on Huntington Ave, lawn and shrub area on south side of S. Spruce entrance,
plaza entrance on north side of S. Spruce, plazas at Orange Ave, dog park entrance, Antoinette
entrance, Mission road entrance, and SSF BART entrance.
U. Area includes east and west sides of road extending to resident’s fence line where brush does not
impeded access. Also includes median islands at Junipero Serra & King Drive, all hardscape island
tips, small concrete islands on east side of Junipero Serra at Westborough. Includes all median islands
and corners at Avalon Drive and Junipero Serra as well as medians on Avalon Drive from Valverde
Drive to Waverly Court. Also includes east side of off-ramp from Avalon Drive to end of turn out
area. Weed abatement required in this area 2-3 times per year. Application of herbicide and pre-
emergent is required for these areas.
V. Weed abatement and litter pick up on west side of road from end of culvert, north to Oyster Point
Blvd. Area extends to top of ridge and clearance around vent tubes at top of hill.
W. Area includes median island between Sister Cities Blvd and SSF Drive near Mandalay Place.
23 | P a g e
ATTACHMENT B
ADDITIONAL SERVICES AS NEEDED
This attachment serves to dictate price per service (weed abatement and trash pick-up only) in
each area listed below. These prices will be used to award additional work as determined by the
Director, Parks Manager, or representative for the City. The City will pay the proposed price for
each additional maintenance service requested and service in each area may be request ed
multiple times. If service is not deemed acceptable or adequate to the standards detailed in the
Landscape & Right Of Way Standard of Services (Attachment C), the City holds the right to
withhold payment until standards are met.
BID
ITEM DESCRIPTION FROM TO
Rate Per Weed
Abatement
Occurrence
Rate per Trash
Pickup
Occurrence
1
Callan Boulevard Carter Drive Westborough
Boulevard $ 286
$ 143
2
Capay Circle /
Lomitas Ave. Cuesta Drive Verano Drive
$ 166
$ 83
3
Chestnut Avenue El Camino
Real Mission Road
$ 240
$ 120
4
Chestnut Avenue Hillside
Boulevard
Grand
Avenue/Alden
gate Dr. $ 29
$ 14
5
East Grand Avenue Airport
Boulevard
Gateway
Boulevard $ 171
$ 86
6
El Camino Real
medians &
shoulders
Hickey
Boulevard Noor Avenue
$ 966
$ 483
7
Gellert Boulevard King Drive Westborough
Boulevard $ 286
$ 143
8
Gellert Boulevard Westborough
Boulevard
Shannon
Drive $ 166
$ 83
9
Mission Road Chestnut
Avenue Oak Avenue
$ 257
$ 129
10
Mitchell Avenue South Airport
Boulevard W/O S.P.R.R.
$ 171
$ 86
11
South Airport Blvd.
medians
S.P.R.R.
Underpass
Beacon Street
southern most
intersection $ 177
$ 89
12
Westborough
Boulevard Median
800’ E/O
Junipero Serra
Blvd.
Olympic
Drive $ 543
$ 272
13
Westborough
Boulevard Median
Olympic
Drive
Skyline
Boulevard $ 280
$ 140
14
Westborough
Boulevard Median
515’ W/O
Camaritas
Avenue
El Camino
Real $ 114
$ 57
15
Elm Court Tamarack Ln. Park Way
$ 80
$ 40
24 | P a g e
BID
ITEM DESCRIPTION FROM TO
Rate Per Weed
Abatement
Occurrence
Rate per Trash
Pickup
Occurrence
16
Forbes Boulevard
Medians E. Grand Ave. Allerton
$ 126
$ 63
17
East Grand Ave.
Medians
Gateway
Blvd.
Littlefield
Ave. $ 114
$ 57
18
Hillside Blvd. Chestnut Ave. Dolores Way
$ 57
29
19
Hillside Blvd. Chestnut Ridgeview
$ 57
$ 29
20
Willow Avenue Dolores Way Estate Ct.
$ 57
$ 29
21
Gateway Boulevard E. Grand Ave. Mitchell Ave.
$ 171
$ 86
22
Airport Blvd.
medians, shoulders
and hook ramps
Sister Cities
Blvd.
Brisbane City
limits $ 126
$ 63
23
Airport Blvd.
median, sidewalks,
and tree wells
Sister Cities
Blvd.
South to
S.P.R.R.
underpass $ 183
$ 91
24
Slopes on Airport
Blvd.
2nd Lane
(including
south side)
South Airport
Blvd. $ 86
$ 43
25
Hillside Blvd/Sister
Cities Blvd Lincoln St. Airport Blvd
$ 514
$ 257
26
Industrial Way 101 Grand
Ave Exit
Planted area at
end of
Industrial
Way $ 463
$ 232
27
Hillside Blvd.
N. Slope at
end of school
fence
East to
backflow
control valve $ 212
$ 106
28
Randolph Ave
slope/valley gutter Highland Ave. Airport Blvd.
$ 343
$ 171
29
Beech St. median Spruce Ave. Larch Ave.
$ 46
$ 23
30
Spruce Ave. median Maple Ave. Park Way
$ 34
$ 17
31
Hickey Blvd. El Camino
Real
Daly City
limits $ 429
$ 214
32
Oyster Pt. Blvd.
median Airport Blvd. Marina Blvd.
$ 183
$ 91
33
Jack Drago Park E. Grand Ave. Gateway
Boulevard $ 343
$ 171
34
“Gus' Islands” on
Airport Blvd. Grand Ave. Miller Ave.
$ 86
$ 43
25 | P a g e
BID
ITEM DESCRIPTION FROM TO
Rate Per Weed
Abatement
Occurrence
Rate per Trash
Pickup
Occurrence
35
Centennial Way /
Trail
San Bruno
BART
South San
Francisco
BART $ 1,143
$ 572
36
Junipero Serra
Hwy-280
Avalon
entrance
SSF Sign
approx.. 90’
Northwest of
Hickey Island $ 1,143
$ 572
37
Gull Drive Oyster Point
Blvd
End of culvert
approximately
220’ before
Forbes Blvd $ 171
$ 86
38
Appian Way
Median
Westborough
Boulevard Shannon Dr.
$ 166
$ 83
39
SSF Drive Shoulder Mandalay
Place
120’ before
Woods Circle $ 86
$ 43
26 | P a g e
Attachment C
Bid-Alternative for Additional Property
This attachment is for an additional scope of work for properties that the City may choose to
activate for service throughout the life of the contract, but is not included or guaranteed in the
base bid for areas dictated by Attachment A. The scope of this work includes weed abatement
and litter pickup, and some additional services listed in the “notes” section of this document, on
additional portions of bid item number 35 “Centennial Way/Trail”, in Attachment A. These areas
are separated from “Item 35” due to property ownership and are viewed independently from the
parcel as a whole. The properties are depicted in the maps below with designations of Section A,
Section B, Section C, and Section D.
Table of Contents
1. Maps of Additional Properties
a. Map of Section A and Section B
b. Map of Section C and Section D
2. Monthly and Annual Rates of Service
3. Notes
27 | P a g e
1. Maps of Additional Properties
A. Satellite view and parcel view maps of BART properties. (Section A and Section B)
28 | P a g e
B. Satellite view and parcel view maps of BART properties. (Section C and Section D)
2. Monthly and Annual Rates for Service
29 | P a g e
Estimates are to be calculated based on a monthly service. The scope of work for each
area is detailed in the notes associated with each area and the price should be based
on these tasks accordingly.
Bid Item Description From To Notes Monthly
Rate
Annual
Rate
Section A
BART Plaza
across from SSF
BART
El Camino
Real
BART Drop-
off area a, b $1,006 $12,072
Section B
Property
Adjacent to
Centennial Trail
SSF
BART
Mission
Road Bridge a $1,200 $14,400
Section C
Drainage ditch
on Northwest
side of trail
Spruce
Ave
500’ down
Centennial
Trail
a $252 $3,024
Section D
South west
Property
adjacent to
Centennial Trail
PUC
Structure
Start of chain
link fence for
USPS
a $1,200 $14,400
Total
Base
Bid
$3,658 $43,896
3. Notes:
a. Scope of service includes weed abatement, herbicide application, and litter pick-up per
the standards defined in Attachment D: Landscape & Right of Way Standard of Services
b. Area requires pressure washing of hardscape areas bi-annually and/or as needed when
deemed necessary by the City. Area also includes maintenance of landscaped planters,
trash receptacles, and graffiti abatement.
c. This area is separate only in parcel delineation from the rest of Centennial Trail, but
maintenance would be consistent with the rest of Centennial Trail as described in
Attachment A.
30 | P a g e
Equipment and Materials
Our employees will be using the following equipment list to accomplish the tasks outlined
in the scope of work:
(1) Ford F150 w/12’ Trailer
(1) Exmark 30” Lawn Mower
(1) Truck Mounted Sprayer
(Arrow Board, TTC Signs and Equipment)
Each Truck will be equipped with small equipment necessary to perform all services
o Backpack Blowers
o Hedge Trimmers
o Edger’s
o String Trimmers
o Pole Saw
o Hand tools
All Materials to be used such as Fertilizers, Herbicides and Pesticides will be those
approved by the City of South SF.
Materials to be Used
Herbicides
Pesticides
Fertilizers
Pre-Emergents
Irrigation Parts (in contract work)
Trash Bags
Horticultural Program Management Services
REQUEST FOR PROPOSAL:
LANDSCAPE MAINTENANCE SERVICES
Common Greens
THE CITY OF SOUTH SAN FRANCISCO
April 5, 2021
Gothic Landscape Maintenance Division
Table of Contents
Section 1. Introductory Letter/ Executive Summary
Section 2. Consultant Information, Qualifications, and Experience
Section 3. Organization and Approach
Section 4. Description of Work
Section 5. Exhibit A Proposal Sheet
Section 6. Contract Agreement
Additional Submittals
• COVID-19 Jobsite Safety Plan
• Encouraging Quality Employees
April 5, 2021
Joshua Richardson, Parks Manager
South San Francisco Corporation Yard
550 North Canal Street,
South San Francisco, CA 94080
RE: RFP for LANDSCAPE & RIGHT OF WAY MAINTENANCE SERVICES
Dear Joshua and City of South San Francisco:
Thank you for the opportunity to provide our professional proposal for Landscape Management Services for the
Landscape and Right of Way Maintenance areas within the City of So. San Francisco. The following documents
will demonstrate our qualifications and expertise to achieve your landscape care goals. We are confident we
can provide exceptional service in additional to the following key highlights:
Depth of expertise and resources at all program levels, including but not limited to: Horticultural Services,
Water Management, Tree Care and Sustainable Solutions, mixed with culture of personable service.
Innovative and adaptive ideas/ solutions to manage the ecological, aesthetic, and economic needs of the
City’s Landscape
i. If Gothic Landscape is selected as your landscape service provider, we agree to enter into a
contract under the terms and conditions as prescribed in “Attachment E-SSF Consulting Services
Landscape Agreement,” and will adhere to all scope of work items listed in the RFP.
ii. Gothic Landscape Maintenance Division:2520 Pulgas Ave. East Palo Alto
Key Contact-Ryan Ferrara, 408-332-3545 ryan.ferrara@gothiclandscape.com
iii. Gothic Landscape Maintenance Division – A California Corporation
iv. Gothic Landscape Maintenance Division (legal entity, signing and executing agreement)
v. We have received and reviewed all RFP documents including: Scope of work, RFP requirements,
all exhibits and attachments, site maps and all addenda items.
vi. We acknowledge and confirm the validity of this proposal and its content and will honor all items
including pricing structure for 90 days from April 5, 2021
vii. Gothic Landscape Maintenance Division is not a signatory contractor to any union
We appreciate you considering Gothic Landscape for this opportunity and look forward to the potential of
partnering with you and the City of South San Francisco as your landscape service provider. If you should have
any questions, please feel free to contact any of us.
Sincerely,
Ryan Ferrara Marlene Barneveld
Strategic Growth Manager-CA Regional Manager-Northern California
Gothic Landscape Maintenance Gothic Landscape Maintenance
M 408.332.3545 M. 650.243.7911
Ryan.Ferrara@gothiclandscape.com marlene.barneveld@gothiclandscape.com
Company Overview
GOTHIC IS DRIVEN BY AN INTENSE PASSION FOR CLIENT SATISFACTION.
Overview
Gothic has remained a family-owned and
operated company since its inception in
1984. The name “Gothic” derives from
Gothic Avenue in the San Fernando
Valley of Los Angeles where the Georgio
family lived when the company was
started. Gothic now operates full-service
branches throughout California, Arizona,
Nevada. Today, our extended family
includes thousands of dedicated
landscape professionals who are
committed to quality, safety, and respect
for the environment.
Company Overview-QUICK Facts
• Largest privately held landscape company in the Nation
• Total # of Employees- 2,500+
• Branch Locations throughout California, Arizona & Nevada
• 36 years in business
• Contractor’s License Number- CA Class C27: 873902
• Certified and experienced professionals on staff- currently (58) CLT (certified landscape Technician)–
recognized by the NALP as being in the top 6%nationwide in this certification, CLIA – 8, LEED – 12.
• California Experience Modification Rate: .95
• Average employee tenure
o Management- 18 years
o Field Level- 13 years
• 95% Client retention throughout maintenance division
• Construction client satisfaction is averaging 9.63 out of 10
Company Info:
Name: Gothic Landscape
Address: 2520 Pulgas Ave. East Palo Alto
Phone Number: 661-678-1400
Website: www.gothiclandscape.com
CA Contractors License-C27-873902
Federal Tax ID- 56-239932
ATTACHMENT F
RECENT LANDSCAPE MAINTENANCE SERVICE CONTRACT WITHIN THE LAST
THREE (3) YEARS
Company Name and
Address
Contact Person and Phone
Number
Type of Work and
Square Footage
Contract Amount
Hudson Pacific
Towers at Redwood
Shores
Krista Dixon
Director of Operations
kdixon@hudsonppi.com
Commercial Class A $88K + per month
CBRE
Sierra Point
Rachel Rockholt
Rachel.rockholt@cbre.com
Commercial Class A $4K+ per month
MMS
Military Housing
Steve Sperry
ssperry@tmo.com
Privatized Military
Housing
3,000+ Military
Homes
95K+ per month
CONTRACT LABOR SUMMARY
Pursuant to the specifications, the following Labor Summary must be completed for the Contract Areas,
showing the number of full-time positions provided by the Proposer to perform services for the areas.
Additionally, the City will evaluate the proposals to ensure that a satisfactory number of positions have
been provided for by the Proposer to achieve a high level of landscape maintenance in these areas. This
Labor Summary and the selection criteria for award of contract will be used by the City to select the most
responsible Proposer.
Designate the number of full-time employees that have been included in the proposal for all Contract
Areas. Designate the number of personnel employed on the job for 40 hours per week or the number of
hours proposed per week for each category below:
Proposer’s Proposed Manpower
Number of
Personnel
Hours
Per Week
1. First Line Supervisor of Landscaping Workers
1
40
2. Landscape and Groundskeeping Workers
4
160
3. Irrigation Technician
1
24
4. Pesticide Applicator
1
16
Total full-time positions proposed:
7
240
IDENTIFICATION OF SUBCONTRACTORS
Not less than fifty percent (50%) of the contract work shall be done by the prime contractor.
Further, the Contractor shall not, without the consent of the City of South San Francisco, either:
(a) Substitute any person or subcontractors in place of the subcontractors designated on his
original proposal.
(b) Permit any subcontract to be assigned or transferred or allow it to be performed by anyone
other than the original subcontractor listed in the proposal.
Should the Consultant violate any of the provisions of this Identification of Subcontractors form, it shall
be deemed a violation of this Agreement, and the City of South San Francisco may cancel the Agreement.
Portion of Work
Subcontractor
Name & License
Number
Location and Place of
Business % of Work
Broadleaf Weed Control
(Supplemental)
Killroy Pest Control
License # 895 Campbell, CA 2%
Pest Control
(Supplemental)
Smith's Pest
Management
License # 8261
San Jose, CA 2%
Organization & Approach
Management Plan
The Gothic Landscape team for the City of So. SF will be supported by Marlene Barneveld,
Regional Manager and led by JJ Hubert, Branch Manager. Marlene is a seasoned landscape
professional with a degree in horticulture from the Massey University, New Zealand. She has 30+
years of experience in landscape management services with a strong emphasis on organic and
sustainable environments. Marlene is a certified Bay-Friendly Landscape Maintenance Professional,
Certified Bay-Friendly Landscape Designer, Certificated Sustainable Landscaping professional. She
will be responsible for directing our on-site maintenance crews and support staff to adhere to the
City’s landscape maintenance needs and standards.
Marlene will provide project direction and support the landscape operations through her
maintenance team & support service teams who consist of the following key service personnel:
Landscape Management AND NOT JUST “MAINTENANCE”
Our strategy is to provide an integrated and collaborative approach. Our Account Manager will
communicate constantly with the production crews and infrastructure support teams to ensure both
efficiency and quality control. It is always our goal to be proactive as opposed to reactive in bringing
issues to your attention before you have to bring them to ours. Our overall Landscape Management
program also includes the following:
• Daily updating of “problem” report
• Weekly property reports
• Monthly comprehensive written report for inclusion in Board of Director packets
• Attendance at required Board of Director meetings (when necessary)
• Attendance on all site walks with management, at your direction
Landscape Maintenance Team
-Branch Manager -On-site weekly
-Production Team - On-Site Weekly
-Account Manager-On-site Supervisor-On-Site(s) Daily
-Irrigation / Water Manager- Seasonal/ On-demand
-Safety Officer-On-site min. 2x per month
Support Staff-
Tree Care Crews-
Arborist
Construction Crews
Water Management
Quality Control
Technical Advisor
Design Specialist
Organization & Approach
Common Greens
Litter P/U MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
1 West Park 1 & 2 52 x x x
2 Greenview Commons 52 x
3 West Park 3 52 x x x x x
4 Willow Gardens 52 x
5 Stonegate 52 x
6 Linden Avenue Park Linden Ave @ Pine Ave 52 x
7 Olympic Park Olympic Drive @ Dublin Ct 26 x
8 Sister Cities Linear Park Orange Ave Spruce Ave 52 x
9 Irish Town Greens Airport Blvd between Armour & Linden 52 x
10
Orange Park Scupture
Garden Tennis Drive Parking Lot 52 x
Team 1 Team 2
ITEM DESCRIPTION
Organization & Approach
Approach/Mindset
Approach
Outcomes
• Transparency/ collaboration
• Flexibility/ Adaptability
• Specialty Teams/ Cross Divisions
• Landscape Performance/ Sustainability
• Landscape Resiliency & longevity
• Asset Preservation & Risk Mitigation
• Achieve a balanced program-E.A.E-
Economic, Aesthetic & Ecological
Gothic Landscape
Account Manager
Irrigation
Technician(s)-
Support Services
Administrative
HR
AR/AP
Procurement
Fleet
Safety
Construction
Large Tree Care Irrigation/ Water
Management Team
Production Specialist
Jose V.
Grounds
Maintenance Team
Quarterly
Service Strike
Team
Strike Team
Foreman Grounds Maintenance
Crew Leader
Grounds Maintenance
Gardener
Strike Team
Gardener #1
Marlene Barneveld
NorCal Regional Manger
JJ Hubert
Branch Manager
Organization & Approach
Roles & Responsibility
C.O.O.
• Responsible for ensuring that all terms of the contract exceed customer expectations
• Responsible to ensure that quality and service are consistent on a regular basis minimum of
weekly during the transition
• Makes sure that all the resources of people, training, equipment are aligned with the site and
customer s needs
• Will be meeting with the City of So SF. team on a regular basis to review progress, quality & any
other additional needs
• Help establish the long-term vision of the site as well as hold people accountable to the results
Regional Manager-
• Responsible for assigning the right people in the right roles at the right time
• Develops short- and long-term horticultural needs of sites
• Ensures the transition goes smoothly
• Establishes and tracks quality thru walk through, inspections
• Ensures customer service is rendered daily
Account Manager
• Has the ultimate responsibility for the outcome of the service
• Serves as main client contact for all landscape items.
• Is directly responsible for the work order flow
• Is responsible to make sure that work is prioritized and executed daily with the utmost quality
and clean up required
• Manges the horticultural activities on site
Irrigation Supervisor
• Assists the irrigation technicians with training and complex troubleshooting
• Suggest irrigation improvements and ensures that repairs are executed on a regular basis
• Provides water conservation and water usage assistance and tracking
Enhancement
Manager
• Helps create and organize the long-term vision of enhancement projects
• Recommends improvements of plant species, spacing and plant performance
• Budget Planning/ Tracking-works with Managers to ensure proper execution
Irrigation Technician
• Ensures that controllers are programmed correctly based on the needs and weather conditions
• Performs inspections and runs the irrigation systems to ensure it is functioning at optimum
• Performs repairs needed and recommends any needed changes
• Ensure plant materials are getting proper amount of water
Production Specialist
• Works directly with the crew leaders and the crew to make sure they are following the landscape
best practices
• Acts as liaison between site manager and crews on different specialty tasks
• Ensure the areas serviced are cleaned up and left debris free
• Works with site manger on punch list items
Crew Leader
(Maintenance)
• Helps ensure that all gardeners are doing the proper pruning, mowing, cleaning
• Helps train all landscape technicians in all aspects of landscape
• Reports issues from the areas worked
Gardener (s) • Performs all the tasks of pruning, fertilizing, mowing and other tasks with quality and efficiency
Organization & Approach
Key Staff
A Dedicated Team of Experts
Nada Duna- Chief Operating Officer-
• Master of Science, Pathology & Entomology
• Bachelor of Science, Horticulture, American University of Beirut
• Certificate in Ornamental Horticulture,
California Polytechnic University, San Luis Obispo
• 35 + years industry experience
• Pest Control Advisor since 1989
• Member of USGBC & member of Joint Venture Silicon Valley Water Conservation.
Marlene Barneveld-Regional Manager- NorCal
• B.S., Horticulture, Massey University, New Zealand
• Certified Bay-Friendly Landscape Maintenance Professional
• Certified Bay-Friendly Landscape Designer
• Certificate, Sustainable Landscaping, Sonoma State University
• Qualified Applicator License, California Department of Pesticide Regulation
• 30+ years of industry experience
JJ Hubert- Branch Manager
• B.S, Agriculture & Environmental Plant Sciences-Cal Poly, San Luis Obispo
• President of the Horticulture Club and Turfgrass Management
• Professional Landcare Network (PLANET)-Certified Landscape Manager - Exterior
• Qualified Applicator License, California Department of Pesticide Regulation
• 10+ years of industry experience
Rodolfo Sepulveda- Irrigation Specialist
• Certified Irrigation Contractor – Irrigation Association
• Certified Landscape Irrigation Technician – Irrigation Association
• Certified Backflow Prevention Assembly General Tester – American Water Works
Association (CA-NV)
• Water Sense Partner – Environmental Protection Agency
Jose Torres - Production Specialist -
• Certified in all aspects of landscape management (pest management, chemicals,
pruning, plant identification, irrigation management) Level 5-Horticultural
Certification
• In process of completing CIT (Certified Irrigation Technician)
• 15 years+ industry experience
Tony Fargnoli-Enhancement Branch Manager
• Bachelor of Science, Ornamental Horticulture, The University of Ohio State
• Certified Landscape Technician in Maintenance, Enhancement, and Irrigation
• 25+ years’ experience in Landscape Industry
• Certified California Pesticide Applicator
• ISA Certified Arborist
Organization & Approach
Approach to Providing Service
Turnover, Transition and Start-Up Planning & Activities
30- 45 days before start of contract- (May/ June-)
Goal- Be present at all turnover walks- suggest 3 separate inspections
• missing plants, mulch, replacement needs with Gothic Horticulturist and Account Manager
• Irrigation and drainage-field and controller diagnostic checks with Gothic Water manager and
Account Manager
Assist with turnover punch lists and conformation of completion
Draft seasonal plan for first 30, 60, 90 Days-
• Assessments to provide Realtime review and submission the following plans
To include pruning and selective plant edits
Debris management/ site hygiene
Water management plan
Review water use, programming, historical data
Seasonal adjustments and movement away from establishment phase irrigation to post
establishment phase irrigation plan
Tree canopy management plan for fall and winter preparedness
Perform seasonally appropriate canopy pruning for wind sail management, security
clearance and canopy management- pruning activity monthly through year end
Integrated pest Management plan
Determine action threshold crossed on key persistent insect and disease
CLIENT COLLABORATION- management and consulting partners
15 days before starting up contract (June 15th)
• Goal- seamless alignment of Site Performance Goals and Needs
Complete team member introductions
Seek input on 30,60,90-day plans to ensure correct alignment
Identify key events and site needs
Orient field crews to the site logistics, needs
MOBILIZATION
5 days before starting up contract (June 25th)
• Goal- seamless transition
Maintenance Teams with Horticulturalists- Activity orientations for the following teams
• Establish repeatable routines and outcomes- weekly task plan
• Focus on site needs around site hygiene, people flow, efficient and non-
disruptive workflows
• Set up storage room with equipment and supplies
Organization & Approach
Approach to Providing Service
Turnover, Transition and Start-Up Planning & Activities
CONTRACT START and 1st 30 days (July 1, 2021)
Goal- smooth mobilization
Maintenance Teams with Horticulturalists-Establish/ refine repeatable routines and
outcomes, submit weekly task plan
Large Task Team- Mobilize teams to execute large seasonal tasks including Cut back eco
turf meadow, dethatch- November
Water Management- Perform irrigation system inspection including flushing all drip
lines, cleaning all filters and prepare for winter season de- escalation of system
Weed Control - perform any cannot wait tree event
Leadership- quality control, event preparedness for holiday season, monthly site review
and present monthly report format
CONTRACT 31-90 days (Aug-Sept)
Goal- escalate into vertical
Maintenance Teams- focus on site hygiene with fall debris, aerate and over-seed turf
(spray zone)
Large Task teams – perform staggered winter pruning program
Leadership-monthly feedback and program refinement, water management report and
irrigation management plan
ATTACHMENT A
SERVICE AREAS AND LITTER PICKUP FREQUENCIES
Perform the scope of work for LANDSCAPE MAINTENANCE SERVICES in place, and in accordance with the
Service Areas and Litter Pickup Frequencies below, and with the Standard of Services (Attachment B). See key
below for notes. In the event of a conflict in or inconsistency between the terms of this Attachment and the Standard
of Services (Attachment B), the Standard of Services shall prevail.
BID
ITEM DESCRIPTION FROM TO
LITTER
PICKUP
SERVICE
FREQ.
IRRIG.
TYPE NOTES MONTHLY
RATE
ANNUAL
COST
1 West Park 1 & 2 Common Greens 52 A $ 8908 $106,896
2
Greenview
Commons Common Greens 52 A $1570 $18,840
3 West Park 3 Common Greens 52 A $13190 $158,280
4 Willow Gardens Common Greens 52 A $1573 $18,876
5 Stonegate Common Greens 52 A $1573 $18,876
6
Linden Avenue
Park
Linden Avenue @
Pine Avenue 52 A $341 $4092
7 Olympic Park
Olympic Dr @
Dublin Dr 26 A $171 $2052
8
Sister Cities Linear
Park Orange Ave. Spruce Ave. 52 A $1310 $15,720
9 Irish Town Greens
Airport Blvd.
between Armour Ave
and Linden Ave 52 A $1048 $12,576
10
Orange Park
Sculpture Garden
Tennis Drive
Parking Lot 52 A $916 $10,992
TOTAL BASE BID PRICE: $30,600 $367,200
Key to Service Area Notes:
Service Frequency: Minimum frequency of litter removal.
4 Quarterly Service (4 times per year)
12 Monthly Service (12 times per year)
26 Bi-weekly Service (26 times per year)
52 Weekly Service (52 times per year)
Irrigation Type: Type of control system.
A Automatic. Irrigation schedule shall be coordinated with the City.
M Manual. Contractor shall be responsible for turning system on and off as required
for proper irrigation.
N No irrigation system. City will provide water wagon service as requested by contractor.
Contract Agreement
If Gothic Landscape is selected and award the landscape contract, we will execute agreement (attachment
E) with no changes or addendums. We agree to comply with all terms, scopes and insurance and bonding
requirements necessary to execute this agreement between Gothic Ground Management Inc. and the City
of South San Francisco.
COVID-19 Jobsite Safety Plan
PURPOSE
The purpose of this document is to ensure that your jobsite, which is actively operating, has a plan
outlined to ensure the health and well-being of all workers, subcontractors, and suppliers each day. This field
operations plan is to be implemented immediately to address the implications of COVID-19 (also known as
Coronavirus).
OBJECTIVES
1. Keep all workers and their family members safe by reducing the spread.
2. Support our local community by doing our part to flatten the curve of the virus.
3. Decrease the impacts that could potentially exist to subcontractors, client, and suppliers.
4. Protect all individuals who are at a higher risk due to identified demographics (such as age) or
underlying health complications.
RESOURCES
Gothic Landscape is committed to servicing your site while ensure the health and safe of our team
members and the communities we operate within. The following resources/ procedures have and will continue
to be implemented throughout all service locations:
1. Social Distancing Protocol Policy and Checklist
2. Daily Crew Assessment Checklist
3. Supplier/Visitor Assessment Questionnaire
4. Zero Tolerance Policy for Working Sick
5. How to Manage Sick Workers
6. Jobsite Standards and Cleaning/Sanitation Protocols
7. Project Response Investigation Policy
8. Notice Form from Company’s Human Resources Department
Qualifications & Experience
Encouraging Quality Employee
We believe in working hard and enjoying the services we provide, while respecting and supporting our
staff. Taking care of our people includes offering the most extensive benefit packages in the landscape
industry. To maintain and continue to lower voluntary turn over, Gothic Landscape focuses on the
following: providing competitive compensation, health insurance plans, a company matching 401k system,
paid vacations and holidays, bonus packages for field and management staff.
Benefits include the following:
Health, Dental, Vison- 85% subsidized by company
Employee assistance programs including but not limited to counseling, family therapy, will writing &
Year-End Profit-Sharing Incentives
Free Financial advisory services to all employees
Free life insurance with the ability to purchase extra insurance for all family members
Additional paid 3 days for all foreman (double CA requirement)
FFMLA and baby bonding programs
Continued education classes & certification paid by Gothic (including English and Computer Skills/
Training)
Gothic University Training Program
Outside training thru consultants: Horticultural, equipment based, irrigation, interviewing, managing
performance
Great work “perks “for all employees to receive discount tickets at movies, sports events, and concerts
Employee appreciation events, BBQ’s
Wellness programs including smoke cessation, dieting and nutrition
We are committed to help our employees grow their career, with boundless opportunities for individuals
who are passionate about the landscape business. We offer job specific training at all stages of
employment. Gothic Landscape’s “ladder of success” program emphases promoting from within the
company and providing a clear career path for all team members.
Our mission statement is more than just words, it is engrained in the culture of Gothic Landscape:
The Gothic Mission: To develop long-term partnerships through team members committed to a culture of
extraordinary service. We eliminate our clients’ single biggest worry by providing unparalleled reliability
delivered through exceptional communication, responsiveness, and expertise. Most importantly, it is our
job to make you proud of where you live and we will always deal with you honestly, ethically, and fairly.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-419 Agenda Date:5/26/2021
Version:1 Item #:14a.
Resolution awarding landscape maintenance services agreements to Frank and Grossman Landscape
Contractors,Inc.of Hayward,California for citywide right-of-way landscape maintenance services in an
amount not to exceed $616,064,and to Gothic Landscaping of San Jose,California for Common Greens
landscape maintenance services in an amount not to exceed $792,416 for a twenty-four (24)month term and
amending the Parks and Recreation Department’s Fiscal Year 2021-22 and 2022-23 Operating Budgets pursuant
to budget amendment #22.002.
WHEREAS,the City of South San Francisco (“City”)issued a Request for Proposals for Landscape
Maintenance Services on March 1, 2021 and received three (3) bids in response; and
WHEREAS,staff recommends awarding a landscape services agreement to Frank and Grossman Landscape
Contractors of Hayward,California for the Right-of-Way Landscape Maintenance Services Project in a total
amount not to exceed $616,064 for a twenty-four (24)month term based on their average overall proposal
score,which included evaluation of project costs,project understanding,project completion schedule,
qualifications, expertise and experience; and
WHEREAS,staff recommends awarding a landscape services agreement to Gothic Landscaping of San Jose,
California for the Common Greens Landscape Maintenance Services Project in a total amount not to exceed
$792,416 for a twenty-four (24)month term based on their average overall proposal score,which included
evaluation of project costs,project understanding,project completion schedule,qualifications,expertise and
experience; and
WHEREAS,additional funding in an amount of $101,100 is requested from the Common Greens funds to
elevate the current level of service without any further financial impact to the City’s General Fund; and
WHEREAS,staff requests Council’s approval for contract authority to utilize a contingency not to exceed
$80,000 annually split equally between the two contracts,with this funding currently existing in the Parks and
Recreation Department operating budget,to be used for enhancement projects on either the Right-of-Way
Landscape Maintenance Project or the Common Greens Maintenance Project.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby award a landscape services agreement to Frank and Grossman of Hayward,California,for the
Right-of-Way Landscape Maintenance Services Project,in a total amount not to exceed $616,064 for a twenty-
City of South San Francisco Printed on 7/14/2021Page 1 of 2
powered by Legistar™
File #:21-419 Agenda Date:5/26/2021
Version:1 Item #:14a.
Right-of-Way Landscape Maintenance Services Project,in a total amount not to exceed $616,064 for a twenty-
four (24)month term,and award a landscape services agreement to Gothic Landscaping of San Jose,
California,for the Common Greens Landscape Maintenance Services Project,in a total amount not to exceed
$792,416 for a twenty-four (24) month term; and
BE IT FUTHER RESOLVED,that the contract is conditioned on both contractor’s timely execution of the
Project contracts and submission of all required documents,including but not limited to,certificates of
insurance and endorsements, in accordance with the Project documents; and
BE IT FUTHER RESOLVED that the Parks and Recreation Department’s Fiscal Year 2021-22 and 2022-23
Operating Budgets will be amended via budget amendment #22.002,and that the Finance Director is authorized
to adjust budget as necessary to comply with budgetary intent of the executed contract(s); and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the landscape services
agreement and any other necessary documents on behalf of the City,subject to approval as to form by the City
Attorney.
*****
City of South San Francisco Printed on 7/14/2021Page 2 of 2
powered by Legistar™
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 1 of 17
LANDSCAPE MAINTENANCE SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
FRANK + GROSSMAN LANDSCAPE CONTRACTORS, INC.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Frank + Grossman Landscape Contractors, Inc. (“Consultant”) (together sometimes
referred to as the “Parties”) as of July 1, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict
in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2023, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 9. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 9.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Subject to the requirements of Section 9.4, Consultant shall
assign only competent personnel to perform services pursuant to this Agreement. In the
event that City, in its sole discretion, at any time during the term of this Agreement, desires
the reassignment of any such persons, Consultant shall, immediately upon receiving notice
from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
SIX HUDRED SIXTEEN THOUSAND SIXTY FOUR DOLLARS ($616,064) not withstanding any contrary
indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable
costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s
proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City
shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set
forth herein. The payments specified below shall be the only payments from City to Consultant for services
EXHIBIT A
Page 1 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 2 of 17
rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services
performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City shall
have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last five percent (5%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
EXHIBIT A
Page 2 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 3 of 17
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown in Exhibit A.
2.6 Reimbursable Expenses. Expenses not listed are not chargeable to City. Reimbursable
expenses are included in the total amount of compensation provided under this Agreement
that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. Contractor
represents and warrants that Contractor is a resident of the State of California in
accordance with California Revenue & Taxation Code Section 18662, as may be
amended, and is exempt from withholding. Contractor accepts sole responsibility for
verifying the residency status of any subcontractors and withhold taxes from non-California
subcontractors as required by law.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
EXHIBIT A
Page 3 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 4 of 17
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. CONTRACT SECURITY. Concurrently with the execution of this Agreement, Consultant
shall furnish a surety bond in an amount equal to at least 100% of the contract price set forth in Section 2
as security for the faithful performance of this contract. Sureties on said bond and the form thereof shall be
issued by a California-admitted surety, satisfactory to the City and approved by the Contract Administrator
identified in Section 11.9.
Section 5 INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
5.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
5.2 Commercial General and Automobile Liability Insurance.
5.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
EXHIBIT A
Page 4 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 5 of 17
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
5.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
5.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
5.3 Professional Liability Insurance.
5.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
5.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
EXHIBIT A
Page 5 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 6 of 17
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
5.4 All Policies Requirements.
5.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A: VII.
5.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
5.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
5.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
EXHIBIT A
Page 6 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 7 of 17
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
5.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
5.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
5.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
5.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
5.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
EXHIBIT A
Page 7 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 8 of 17
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 6. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage
to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 7. STATUS OF CONSULTANT.
7.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
EXHIBIT A
Page 8 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 9 of 17
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
7.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 8. LEGAL REQUIREMENTS.
8.1 Governing Law. The laws of the State of California shall govern this Agreement.
8.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
8.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
8.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
8.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
EXHIBIT A
Page 9 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 10 of 17
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
8.6 Prevailing Wage. Where applicable, the wages to be paid for a day’s work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement. Shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 and 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
(A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the
schedule of prevailing wage rates is not attached hereto pursuant to Labor Code
Section 1773.2, the Consultant shall post at appropriate conspicuous points at the
site of the project a schedule showing all determined prevailing wage rates for the
various classes of laborers and mechanics to be engaged in work on the project
under this contract and all deductions, if any, required by law to be made from
unpaid wages actually earned by the laborers and mechanics so engaged.
(B) Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week,
and the actual per diem wages paid to each journeyman, apprentice, worker, or
other employee employed by the Consultant in connection with the public work.
Such records shall be certified and made available upon request as required by
Labor Code Section 1776.
(C) Subcontracting – Consultant shall be responsible for his own and subcontractors’
compliance with Section 1777.5 of the Labor Code regarding apprentice-able
occupations. Consultant’s willful failure to comply with this section shall be denied
the right to bid on a public works contract for a period of six (6) months from the
date the determination is made.
EXHIBIT A
Page 10 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 11 of 17
Section 9. TERMINATION AND MODIFICATION.
9.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
10.1.
9.2 Extension. If agreed to by all parties the City may extend the end date of this Agreement
beyond that provided for in Subsection 1.1. Any such extension shall require a written
amendment to this Agreement, as provided for herein. Consultant understands and agrees
that, if City grants such an extension, City shall have no obligation to provide Consultant
with compensation beyond the maximum amount provided for in this Agreement.
Similarly, unless authorized by the Contract Administrator, City shall have no obligation to
reimburse Consultant for any otherwise reimbursable expenses incurred during the
extension period.
9.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
9.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator. Not less than fifty percent (50%) of the contract work shall be done by the
prime contractor. Further, the Contractor shall not, without the consent of the City of South
San Francisco, either:
(a) Substitute any person or subcontractors in place of the subcontractors designated on
the original proposal; or
(b) Permit any subcontract to be assigned or transferred or allow it to be performed by
anyone other than the original subcontractor listed in the proposal.
EXHIBIT A
Page 11 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 12 of 17
Should the Consultant violate any of the provisions of this Agreement or the Identification
of Subcontractors Form contained in the proposal, it shall be deemed a violation of this
Agreement, and the City of South San Francisco may cancel the Agreement.
9.5 Temporary Suspension of Work. The Parks Manager shall have the authority to suspend
the work wholly or in part for such period as deemed necessary, due to unsuitable
weather, or to such other conditions as are considered unfavorable for the suitable
prosecution of the work, or for such time as he/she may deem necessary, due to the failure
on the part of the contractor to carry out orders given, or to perform any of the provisions of
the work. The contractor shall immediately obey such orders of the Parks Manager and
shall not restart the work until ordered in writing by the Parks Manager.
9.6 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
9.7 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
9.7.1 Immediately terminate the Agreement;
9.7.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
9.7.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
9.7.4 Charge Consultant the difference between the costs to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 10. KEEPING AND STATUS OF RECORDS.
10.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
EXHIBIT A
Page 12 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 13 of 17
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
10.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
10.3 Inspection and Audit of Records. Any records or documents that Section 10.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
10.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
EXHIBIT A
Page 13 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 14 of 17
Section 11 MISCELLANEOUS PROVISIONS.
11.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
11.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
11.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
11.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
11.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
EXHIBIT A
Page 14 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 15 of 17
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
11.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
11.9 Contract Administration. This Agreement shall be administered by Joshua Richardson,
Parks Maintenance Program Manager ("Contract Administrator"). All correspondence shall
be directed to or through the Contract Administrator or his or her designee.
11.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant: Frank + Grossman Landscape Contractors, Inc.
3428 Arden Road
Hayward, CA 94545
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
With a copy to:
Joshua Richardson
Parks Maintenance Program Manager
City of South San Francisco,
P.O. Box 711,
South San Francisco California 94083
11.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
EXHIBIT A
Page 15 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 16 of 17
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
11.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
11.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
11.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
EXHIBIT A
Page 16 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 17 of 17
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO CONSULTANT
____________________________ _____________________________________
Mike Futrell, City Manager
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
EXHIBIT A
Page 17 of 19
Consulting Services Agreement between
City of South San Francisco and - Exhibit A Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT A
Page 18 of 19
Consulting Services Agreement between
City of South San Francisco and -Exhibit B Page 1 of 1
EXHIBIT B
INSURANCE CERTIFICATES
EXHIBIT A
Page 19 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 1 of 17
LANDSCAPE MAINTENANCE SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
GOTHIC LANDSCAPE, INC.
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Gothic Landscape, Inc. (“Consultant”) (together sometimes referred to as the
“Parties”) as of July 1, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict
in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2023, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 9. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 9.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Subject to the requirements of Section 9.4, Consultant shall
assign only competent personnel to perform services pursuant to this Agreement. In the
event that City, in its sole discretion, at any time during the term of this Agreement, desires
the reassignment of any such persons, Consultant shall, immediately upon receiving notice
from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
SEVEN HUNDRED NINTY TWO THOUSAND FOUR HUNDRED SIXTEEN DOLLARS ($792,416) not
withstanding any contrary indications that may be contained in Consultant’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
EXHIBIT B
Page 1 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 2 of 17
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City
for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City shall
have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
2.3 Final Payment. City shall pay the last five percent (5%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
EXHIBIT B
Page 2 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 3 of 17
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown in Exhibit A.
2.6 Reimbursable Expenses. Expenses not listed are not chargeable to City. Reimbursable
expenses are included in the total amount of compensation provided under this Agreement
that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. Contractor
represents and warrants that Contractor is a resident of the State of California in
accordance with California Revenue & Taxation Code Section 18662, as may be
amended, and is exempt from withholding. Contractor accepts sole responsibility for
verifying the residency status of any subcontractors and withhold taxes from non-California
subcontractors as required by law.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
EXHIBIT B
Page 3 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 4 of 17
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. CONTRACT SECURITY. Concurrently with the execution of this Agreement, Consultant
shall furnish a surety bond in an amount equal to at least 100% of the contract price set forth in Section 2
as security for the faithful performance of this contract. Sureties on said bond and the form thereof shall be
issued by a California-admitted surety, satisfactory to the City and approved by the Contract Administrator
identified in Section 11.9.
Section 5 INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit B, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
5.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
5.2 Commercial General and Automobile Liability Insurance.
5.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
EXHIBIT B
Page 4 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 5 of 17
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
5.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
5.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
5.3 Professional Liability Insurance.
5.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
5.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
EXHIBIT B
Page 5 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 6 of 17
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
5.4 All Policies Requirements.
5.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A: VII.
5.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
5.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
5.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
EXHIBIT B
Page 6 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 7 of 17
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
5.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
5.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
5.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
5.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
5.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
EXHIBIT B
Page 7 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 8 of 17
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 6. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage
to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 7. STATUS OF CONSULTANT.
7.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
EXHIBIT B
Page 8 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 9 of 17
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
7.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 8. LEGAL REQUIREMENTS.
8.1 Governing Law. The laws of the State of California shall govern this Agreement.
8.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
8.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
8.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
8.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
EXHIBIT B
Page 9 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 10 of 17
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
8.6 Prevailing Wage. Where applicable, the wages to be paid for a day’s work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement. Shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 and 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
(A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the
schedule of prevailing wage rates is not attached hereto pursuant to Labor Code
Section 1773.2, the Consultant shall post at appropriate conspicuous points at the
site of the project a schedule showing all determined prevailing wage rates for the
various classes of laborers and mechanics to be engaged in work on the project
under this contract and all deductions, if any, required by law to be made from
unpaid wages actually earned by the laborers and mechanics so engaged.
(B) Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week,
and the actual per diem wages paid to each journeyman, apprentice, worker, or
other employee employed by the Consultant in connection with the public work.
Such records shall be certified and made available upon request as required by
Labor Code Section 1776.
(C) Subcontracting – Consultant shall be responsible for his own and subcontractors’
compliance with Section 1777.5 of the Labor Code regarding apprentice-able
occupations. Consultant’s willful failure to comply with this section shall be denied
the right to bid on a public works contract for a period of six (6) months from the
date the determination is made.
EXHIBIT B
Page 10 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 11 of 17
Section 9. TERMINATION AND MODIFICATION.
9.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
10.1.
9.2 Extension. If agreed to by all parties the City may extend the end date of this Agreement
beyond that provided for in Subsection 1.1. Any such extension shall require a written
amendment to this Agreement, as provided for herein. Consultant understands and agrees
that, if City grants such an extension, City shall have no obligation to provide Consultant
with compensation beyond the maximum amount provided for in this Agreement.
Similarly, unless authorized by the Contract Administrator, City shall have no obligation to
reimburse Consultant for any otherwise reimbursable expenses incurred during the
extension period.
9.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
9.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator. Not less than fifty percent (50%) of the contract work shall be done by the
prime contractor. Further, the Contractor shall not, without the consent of the City of South
San Francisco, either:
(a) Substitute any person or subcontractors in place of the subcontractors designated on
the original proposal; or
(b) Permit any subcontract to be assigned or transferred or allow it to be performed by
anyone other than the original subcontractor listed in the proposal.
EXHIBIT B
Page 11 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 12 of 17
Should the Consultant violate any of the provisions of this Agreement or the Identification
of Subcontractors Form contained in the proposal, it shall be deemed a violation of this
Agreement, and the City of South San Francisco may cancel the Agreement.
9.5 Temporary Suspension of Work. The Parks Manager shall have the authority to suspend
the work wholly or in part for such period as deemed necessary, due to unsuitable
weather, or to such other conditions as are considered unfavorable for the suitable
prosecution of the work, or for such time as he/she may deem necessary, due to the failure
on the part of the contractor to carry out orders given, or to perform any of the provisions of
the work. The contractor shall immediately obey such orders of the Parks Manager and
shall not restart the work until ordered in writing by the Parks Manager.
9.6 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
9.7 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
9.7.1 Immediately terminate the Agreement;
9.7.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
9.7.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
9.7.4 Charge Consultant the difference between the costs to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 10. KEEPING AND STATUS OF RECORDS.
10.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
EXHIBIT B
Page 12 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 13 of 17
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
10.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
10.3 Inspection and Audit of Records. Any records or documents that Section 10.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
10.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
EXHIBIT B
Page 13 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 14 of 17
Section 11 MISCELLANEOUS PROVISIONS.
11.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
11.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
11.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
11.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
11.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
EXHIBIT B
Page 14 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 15 of 17
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
11.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
11.9 Contract Administration. This Agreement shall be administered by Joshua Richardson,
Parks Maintenance Program Manager ("Contract Administrator"). All correspondence shall
be directed to or through the Contract Administrator or his or her designee.
11.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows:
Consultant: Gothic Landscape, Inc.
2520 Pulgas Avenue
East Palo Alto, CA 94303
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
With a copy to:
Joshua Richardson
Parks Maintenance Program Manager
City of South San Francisco,
P.O. Box 711,
South San Francisco California 94083
11.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
EXHIBIT B
Page 15 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 16 of 17
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
11.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
11.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
11.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
EXHIBIT B
Page 16 of 19
Landscape Maintenance Services Agreement between
City of South San Francisco and GOTHIC LANDSCAPE, INC. Page 17 of 17
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO CONSULTANT
____________________________ _____________________________________
Mike Futrell, City Manager
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
EXHIBIT B
Page 17 of 19
Consulting Services Agreement between
City of South San Francisco and - Exhibit A Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT B
Page 18 of 19
Consulting Services Agreement between
City of South San Francisco and -Exhibit B Page 1 of 1
EXHIBIT B
INSURANCE CERTIFICATES
EXHIBIT B
Page 19 of 19
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-319 Agenda Date:5/26/2021
Version:1 Item #:15.
Report regarding adoption of an ordinance amending the contract between the Board of
Administration,California Public Employees’Retirement System and the City of South San Francisco
to implement the ability for Classic Miscellaneous members in the Executive Management Unit to
increase their portion of the employer share of their CalPERS pension costs.(Leah Lockhart,Human
Resources Director)
RECOMMENDATION
It is recommended that the City Council waive reading and adopt an ordinance amending the contract
between the Board of Administration,California Public Employees’Retirement System
(CalPERS)and the City of South San Francisco to implement the ability for Classic Miscellaneous
members in the Executive Management Unit to increase their portion of the employer share of
their CalPERS pension costs.
BACKGROUND
The City Council previously waived reading and introduced the following ordinance:
ORDINANCE APPROVING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF
ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES'RETIREMENT SYSTEM AND THE CITY
COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO.
(Introduced on 4/28/2021; vote 5-0)
This ordinance is now ready for adoption.
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-320 Agenda Date:5/26/2021
Version:1 Item #:15a.
Ordinance approving an amendment to the contract between the Board of Administration California Public
Employees’ Retirement System and the City Council of the City of South San Francisco.
WHEREAS,the Public Employees'Retirement Law (California Government Code Section 20000 et seq.,the
"Law")permits the participation of public agencies and their employees in the Public Employees'Retirement
System (“PERS”)by the execution of a contract,and sets forth the procedure by which said public agencies
may elect to subject themselves and their employees to amendments to said Law; and
WHEREAS,the City of South San Francisco (the "City")and the Board of Administration California Public
Employees'Retirement System have entered into a contract effective September 1,1945 (and heretofore
subsequently amended) related to the Public Employees' Retirement System ("Contract"); and
WHEREAS,the City has negotiated with its Executive Management Unit a Compensation Plan effective July
1,2017 through June 30,2022,that includes a provision stating that with the implementation of an amendment
to the PERS contract and as authorized by GC 20516(f),Local Miscellaneous Classic Members and the City
agree to a pension-cost sharing arrangement where all Classic members shall pay,in addition to their current
7%or 8%employee contribution,an additional one percent (1%)effective the first full pay period of July 2020
and an additional one percent (1%)for a total additional two percent (2%)effective the first full pay period of
July 2021 (July 9, 2021); and
WHEREAS,the California Public Employees'Retirement System staff have prepared the attached Amendment
to Contract to implement the ability of Executive Management Unit Local Miscellaneous member employees to
share in the employer costs of their pension benefit.
NOW, THEREFORE, the City Council of the City of South San Francisco does ORDAIN as follows:
Section 1. RECITALS.
The City Council hereby finds that the foregoing Recitals are true and correct.
Section 2. APPROVAL OF AMENDMENT.
The City Council does hereby approve the Amendment to Contract between the Board of Administration,
California Public Employees'Retirement System and the City Council of the City of South San Francisco
("Exhibit A") attached hereto and incorporated herein by this reference.
Section 3. AUTHORIZATION.
City of South San Francisco Printed on 6/1/2021Page 1 of 2
powered by Legistar™
File #:21-320 Agenda Date:5/26/2021
Version:1 Item #:15a.
The City Council hereby authorizes,empowers and directs the Mayor of the City to execute the Amendment
and any documents related thereto on behalf of the City.
Section 4. PUBLICATION AND EFFECTIVE DATE.
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk's Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk's Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This ordinance shall become effective thirty (30) days from and after its adoption.
Section 5. SEVERABILITY.
In the event any section or portion of this ordinance shall be determined invalid or unconstitutional,such
section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force
and effect.
*****
Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco held the
28th day of April 2021.
City of South San Francisco Printed on 6/1/2021Page 2 of 2
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-414 Agenda Date:5/26/2021
Version:1 Item #:16.
Report regarding an ordinance repealing Chapter 11.44 of the South San Francisco Municipal Code to eliminate
the mandatory licensing of a bicycle or motorized bicycle before operating it within the City of South San
Francisco.(Sky Woodruff, City Attorney)
RECOMMENDATION
It is recommended that the City Council waive reading and adopt an ordinance repealing Chapter 11.44 of the
South San Francisco Municipal Code to eliminate the mandatory licensing of a bicycle or motorized bicycle
before operating it within the City of South San Francisco.
BACKGROUND
On May 12,2021,the City Council moved to introduce an ordinance repealing Chapter 11.44 of the South San
Francisco Municipal Code to eliminate the mandatory licensing of a bicycle or motorized bicycle before
operating it within the City of South San Francisco.The Council voted to introduce the ordinance,and the
ordinance now requires a second reading.
(Introduced on 5/10/21, Vote 5-0)
The ordinance is ready for adoption.
CONCLUSION
The ordinance is ready for adoption.
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-415 Agenda Date:5/26/2021
Version:1 Item #:16a.
Ordinance repealing Chapter 11.44 of the South San Francisco Municipal Code to eliminate the mandatory
licensing of a bicycle or motorized bicycle before operating it within the City of South San Francisco.
WHEREAS,Chapter 11.44 of the South San Francisco Municipal Code sets out a mandatory licensing
procedure for bicycles and motorized bicycles before they may be operated on any street,road,highway,or
other public property within the City of South San Francisco; and
WHEREAS,Chapter 11.44 of the South San Francisco Municipal Code further authorizes the Chief of Police
to impound and retain possession of any bicycle or motorized bicycle which does not comply with the
provisions of Chapter 11.44 or Vehicle Code Section 39000,et seq,and authorizes the Chief of Police to retain
possession of the bicycle until those provisions are complied with; and
WHEREAS,any fee collected pursuant to the mandatory bicycle licensing procedures are designated for use to
support enforcement of Chapter 11.44,improve bicycle safety programs in the City,and establish bicycle
facilities, including bicycle paths and lanes; and
WHEREAS,this ordinance was intended to make it easier to recover stolen bicycles and return them back to
the owner; and
WHEREAS,very few persons in the City of South San Francisco observe the mandatory bicycle licensing
procedures under Chapter 11.44 of the South San Francisco Municipal Code; and
WHEREAS,other cities have begun to repeal similar mandatory bicycle licensing ordinances,citing the high
costs of administering them and low rates of participation,including the cities of Los Angeles,Santa Monica,
and San Jose; and
WHEREAS,the City Council now wishes to repeal Chapter 11.44 of the South San Francisco Municipal Code
to remove the mandatory bicycle licensing requirements within the City of South San Francisco.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION 1.Findings
The City Council of South San Francisco finds that all Recitals are true and correct and are incorporated herein
by reference.
City of South San Francisco Printed on 6/1/2021Page 1 of 2
powered by Legistar™
File #:21-415 Agenda Date:5/26/2021
Version:1 Item #:16a.
SECTION 2.Repeal of South San Francisco Municipal Code Chapter 11.44
Chapter 11.44 of the South San Francisco Municipal Code is hereby repealed and reserved for future use.
SECTION 3.Use of Bicycle Licensing Fees
The fees collected pursuant to Section 11.44.080 of the South San Francisco Municipal Code shall continue to
exist and moneys shall continue to be used for the purposes specified in Section 11.44.080 prior to its repeal.
SECTION 4.Severability
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid,the
remainder of the ordinance and the application of such provision to other persons or circumstances shall not be
affected thereby.
SECTION 5.Publication and Effective Date
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This Ordinance shall become effective thirty (30) days from and after its adoption.
*****
Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco held the
12th day of May 2021.
City of South San Francisco Printed on 6/1/2021Page 2 of 2
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-390 Agenda Date:5/26/2021
Version:1 Item #:17.
Report regarding a motion to approve the program concept for the Shop Local Gift Card Program (Heather
Ruiz, Management Analyst)
RECOMMENDATION
Staff recommends that the City Council approve by motion the Shop Local Gift Card Program as
described in this report.
BACKGROUND/DISCUSSION
At the City Council meeting of February 10,2021,Council Member Flores proposed that the City explore a
Shop Local program that would provide vouchers or gift cards to low-income households suffering from food
insecurity,and that would also support small businesses impacted by COVID.The Council asked staff to
explore this concept and see if such a program could be implemented in the coming year.
Based on this initial request and further direction provided by Council at its March 30,2021,study session,
staff has developed a program with the following goals:
·Provide gift cards to low-income households impacted by COVID-19,to allow them to buy food and
other essential goods; and
·Support the City’s ongoing marketing efforts to encourage residents to patronize local merchants as they
re-open from the pandemic.
Research & Analysis
Staff researched other jurisdictions that have experimented with vouchers,gift cards,or e-coupons for essential
services.Although the program may appear straightforward in concept and purpose,it involves many complex
logistics. In researching the experiences of other jurisdictions, staff attempted to address several issues, such as:
·Who should qualify for the vouchers? How should households be verified or not?
·What types of local businesses (and goods/services) should be allowed to participate in the program?
·What type of voucher (physical coupon,gift card,app-based coupon,etc.)should be used to best serve
the target customers?
·How should the program be managed, including:
o Safe storage & distribution of vouchers or gift cards;
o Tracking of households served; and
o Program administration & bookkeeping?
·What marketing & education efforts are needed to:
o Promote the program to eligible households;
o Educate merchants on how the coupons will work; and
o Leverage the program to build public awareness of Shop Local opportunities?
·What is a realistic budget and timeline for this type of program?
In addition to contacting several jurisdictions (e.g.,San Luis Obispo,Merced,Lynwood,etc.),staff also met
City of South San Francisco Printed on 6/1/2021Page 1 of 4
powered by Legistar™
File #:21-390 Agenda Date:5/26/2021
Version:1 Item #:17.
In addition to contacting several jurisdictions (e.g.,San Luis Obispo,Merced,Lynwood,etc.),staff also met
with the SSF Chamber of Commerce and Genentech to discuss the parallels with the "Genentech Goes to
Town"initiative,including lessons learned and organizational capacity for the Chamber to assist in
implementing a Shop Local program.This research allowed staff to draft guidelines for this proposed Shop
Local Gift Card Program.
Program Guidelines
Based on the research and analysis done to date,staff is planning to move forward with a program with the
following parameters:
1.Gift Cards:The City would provide one,prepaid $40 gift card,to eligible households.In comparison to
paper vouchers,gift cards appear to be more accessible and useful to the target population,and more
cost-effective to deploy.Each gift card would be valid for a limited period (approximately 180 days).
The gift cards are redeemable only at participating businesses.Participating businesses will accept the
gift cards as cash and will then be reimbursed once a week.
Certain purchases will be excluded from gift card purchases including alcohol and tobacco products or
anything of that nature.
2.Essential Goods &Services:Businesses eligible to participate must be a restaurant,grocery,pharmacy,
gas station,or personal service business located in South San Francisco,with a current City business
license and no open code enforcement actions.Participation would be voluntary.Businesses would not
need to be members of the Chamber of Commerce,though staff recommend partnering with the
Chamber to enroll businesses in the program.
3.Program Administration:City staff would administer the program.The City would enter into an
agreement with the SSF Chamber of Commerce,which would be responsible for outreach to eligible
local businesses to sign them up for the program and to help educate the merchants and their employees
on how to accept,redeem,and submit for reimbursement.The Factor 4 gift card platform allows online
tracking of how the gift cards are being redeemed,allowing summary reports to be generated on the
metrics of how many households are being served and what general types of local services are being
patronized.
4.Distribution and Targeted Events:Gift cards would be distributed by staff at selected community
events,such as vaccination and/or food drives by City staff and select nonprofit and community partner
organizations.Select nonprofit organizations would already have business relationships with the City
(through the City’s CDBG and Affordable Housing programs)and have established trusting lines of
communication with low income residents.By hand-distributing the gift cards as described above,staff
believes they can be effectively distributed to those in need without a formal application or screening
process (which would increase administrative costs and may discourage some residents from
participating).
5.Marketing and Outreach:A webpage (managed by either City or Chamber staff)would describe the
program and list the merchants where vouchers can be redeemed.In addition,staff is considering (and
costing out)several potential ways to market the program including:social media,flyers (distributed to
local places of worship or other organizations serving the target population),posters (displayed in the
storefronts of participating merchants),community events,and/or other methods.To reach potentially
eligible merchants,the Chamber would reach out to local businesses to promote the Program -including
City of South San Francisco Printed on 6/1/2021Page 2 of 4
powered by Legistar™
File #:21-390 Agenda Date:5/26/2021
Version:1 Item #:17.
eligible merchants,the Chamber would reach out to local businesses to promote the Program -including
businesses that are not Chamber members and businesses that are popular with the target population of
residents.
Gift Card Vendor Selection
Staff solicited informal bids from three gift card vendors:Gift Bar,Yiftee,and Factor 4.After careful
consideration,staff selected Factor 4 to assist staff with managing the program,creating physical gift cards,
processing transactions and moving money onto the cards and then reimbursing each business as the cards are
redeemed.Redeeming a gift card does not require the use of a POS and instead,requires merchants to
download Factor 4’s free gift card app onto their mobile device.This allows users to redeem their gift cards at
“cash only” merchants. In addition, users can use the gift cards at multiple, participating merchants.
Implementation & Next Steps
If Council approves the program concept by Motion,staff will work with the Finance Department to have the
funds appropriated as part of the Fiscal Year 2021-2022 budget for program implementation.Under the current,
preliminary timeline, staff is hoping to develop and implement the program as follows:
Month Activities
June - Finalize design of gift cards, promotional poster, etc.
-Execute contract with selected vendor
-Order gift cards from selected vendor
-Negotiate & execute a Professional Services Agreement with Chamber
-Begin outreach to local merchants and enroll in program (1-2 months)
July - Begin outreach to community
-Launch website to describe program and list participating merchants
-City receives gift cards from vendor
August - Program begins
-Distribute gift cards to residents
Gift cards would expire after 180 days, and the program would be closed out in December/January.
FISCAL IMPACT
The impact of this program to the General Fund is $96,700,which is expected to be offset by American Rescue
Plan funds. Staff estimates the budget for this program to be as follows:
Item Estimated Cost
Face Value of Gift Cards (up to 2,200 households @ $40/card)$88,000
Vendor Service Fees (approx. 3%) $2,700
Gift Card Production and Setup $1,500
Design, Marketing & Miscellaneous $4,500
Total $96,700
RELATIONSHIP TO THE STRATEGIC PLAN
The Shop Local Gift Card Program addresses the following Strategic Plan areas:
-Strategic Plan Priority #2 Quality of Life,
City of South San Francisco Printed on 6/1/2021Page 3 of 4
powered by Legistar™
File #:21-390 Agenda Date:5/26/2021
Version:1 Item #:17.
-Priority Area 3 Financial Stability,
-Priority Area 5 Economic Vitality, and
-Priority Area 6 Community Connections
CONCLUSION
Staff recommends that the City Council approve the program concept for the Shop Local Gift Card Program by
motion.
Attachments: Shop Local Gift Card Program Presentation
City of South San Francisco Printed on 6/1/2021Page 4 of 4
powered by Legistar™
SHOP LOCAL GIFT
CARD PROGRAM
PRESENTATION
May 26, 2021 City Council Meeting
PROGRAM GOALS
•Provide gift cards to low-income households impacted
by COVID-19 to purchase food and essential goods
•Support local merchants as they re-open from the
pandemic
PROGRAM GUIDELINES
•Gift Cards: Low-income households will receive a pre-paid
$40 gift card, valid for 180 days.
•Participating merchants must be a restaurant, grocery,
pharmacy, gas station, or personal service business in SSF
with current business license.
PROGRAM GUIDELINES CONTINUED
•Administration: ECD staff with support from Chamber
•Gift Card Distribution:
•Select community events: vaccination sites and/or food drives
•Select non-profit partners through the CDBG Program
•Marketing & Outreach: Program webpage, social media, posters,
and flyers
SELECTED GIFT CARD VENDOR: FACTOR 4
•Assist staff with managing the program,
•Creating physical gift cards,
•Processing transactions and move money onto the cards,
•Reimburse each business as the cards are redeemed.
•Merchants can redeem gift cards using Factor 4’s free app, which
allows users to redeem their gift cards at “cash only” merchants.
BUDGET
•Total program budget estimated at $96,700 -including:
•2,200 Gift Cards @ $40/card
•Vendor Service Fees
•Gift Card Production and Setup
•Design, Marketing, Miscellaneous
NEXT STEPS
•Appropriate funds for FY 2021-22 budget for Program
Implementation
•TIMELINE:
•June: Begin Program implementation
•July: Finalize collateral
•August: Program begins
•December/January: Program closeout
STAFF RECOMMENDATION
•Staff recommends the City Council approve by motion
the Shop Local Gift Card Program.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-400 Agenda Date:5/26/2021
Version:1 Item #:18.
Report regarding consideration of countywide bus service changes proposed under the Reimagine SamTrans
project.(Christopher Espiritu, Senior Planner and Tony Rozzi, Chief Planner)
RECOMMENDATION
Staff recommends that the City Council consider the proposed bus service alternatives and authorize the
City Manager to submit a letter reflecting the views of City Council concerning the alternatives proposed
under the Reimagine SamTrans project
BACKGROUND/DISCUSSION
The San Mateo County Transit District (SamTrans)is going through a planning process to adjust its bus routes
and service throughout the County.This process is called the Reimagine SamTrans Project.SamTrans has
reached out to the City to solicit input on several route alternatives that would impact South San Francisco.
The following provides background information and staff analysis of alternatives proposed under the Project.
Attachment A provides an overview presentation from SamTrans staff,including descriptions of each
alternative,project schedule,and public input opportunities.Attachment B provides detailed description and
proposed route map changes for each bus route operating in, and through, South San Francisco.
SamTrans represents that the final system recommendation will likely not be one of the alternatives as a whole,
but instead be a combination of elements from the three alternatives presented.The alternatives are used to
highlighted potential changes,creating contrasts to generate public input.SamTrans staff intends to take public
comment into consideration,consolidate the alternatives into one final proposal,and then host another round of
public comment in fall,2021.The proposed changes,if any,will not be presented to the SamTrans Board of
Directors until after completion of public outreach concerning the final proposal.
SamTrans is performing outreach in South San Francisco concerning the proposed route changes.On Tuesday,
May 18,2021,SamTrans held a virtual town hall for north San Mateo County.The town hall generated
feedback, including most frequently:
·Do not eliminate or scale back Route 292,which provide bus service into San Francisco (this was the
dominant feedback provided).
·Do include shuttle service from BART to employment centers located East of Highway 101,including
to the hotels.
·Bus shelters are in dire need of replacement,many having poor ADA access and not creating a safe
City of South San Francisco Printed on 5/20/2021Page 1 of 4
powered by Legistar™
File #:21-400 Agenda Date:5/26/2021
Version:1 Item #:18.
space for riders.
SamTrans,along with “Friends of Old Town,”will also host an in-person town hall in South San Francisco on
June 5,2021,from 10:00 a.m.to Noon at the corner of Linden Avenue and Pine Avenue,in the grassy lot.
SamTrans staff will be on site with blowups of the three alternatives,answer questions,and assist residents to
complete the Reimagine SamTrans survey.The Library is assisting with translation services and supplies
and/or photocopies for the event.
The public is invited to submit feedback to SamTrans until May 31, 2021 through
<https://www.reimaginesamtrans.com/alternatives/>.SamTrans has extended the public comment period for the
June 5 town hall to ensure feedback from this town hall is considered.
Staff Analysis of Proposed Alternatives
Reimagine SamTrans aggregates each alternative based on specific themes: Alternative 1 emphasizes direct,
high frequency access to places within the county. Alternative 2 aims to improve connections to rail and the
county. Alternative 3 retains geographic coverage of service within the county.
Alternative 1 seeks to improve route efficiency and frequency by modifying lengthy bus routes and
discontinuing portions of routes where low ridership and demand exists. Notable bus route changes below:
1.Route 122 (South SF BART - Stonestown / SF State): To improve on-time performance and improve
frequency on the northern half of the route with stronger ridership, Route 122 would be split at the
Colma BART Station. The northern segment would operate every 15 minutes during the daytime on
weekdays. The southern segment would operate as a new Route 125 with service every 30 minutes all
day, seven days a week. Every existing Route 122 stop would continue to have service.
2.Route 130:Retain existing coverage and extend bus service to the East of 101 area (Genentech/DNA
Way or Oyster Point).
3.Route 292:Continues this service,however the route stops at the San Mateo County line (instead of
continuing into San Francisco as currently operated).
Alternative 2 seeks to remove duplicate services on some routes and provides new service to previously
unserved areas of the City (Oyster Point and Genentech Campus areas).None of the discontinued segments are
in South San Francisco. Notable bus route changes below:
1.NEW Route 126 (Oyster Point Shuttle)
o Establishes a new bus route which would run every 15 minutes during the weekday AM and PM
peak commute periods (6:30-9:30 am and 4:00-7:00 pm), and every 30 minutes during midday
(9:30 am-4 pm) on weekdays. During the weekend, service runs every 30 minutes from 6-7pm.
No evening/late night service.
o Route 126 would improve access to jobs in Oyster Point and provide access to the
neighborhoods along Sister Cities Boulevard, Hillside Boulevard, and Chestnut Avenue that do
not currently have service.
City of South San Francisco Printed on 5/20/2021Page 2 of 4
powered by Legistar™
File #:21-400 Agenda Date:5/26/2021
Version:1 Item #:18.
2.Route 130 (Daly City BART - Airport/Linden)
o Alternative 2 retains existing service frequency during weekdays and weekends.
o Route 130 service on Linden Avenue would be removed but would be replaced with Route 141.
o Route 130 would include a new extension into Oyster Point via Grand Avenue and DNA Way,
providing more direct access to the South San Francisco Caltrain Station in addition to jobs at
Oyster Point.
o On weekends, Route 130 would end at the South San Francisco Caltrain station.
o Route 130 would operate until midnight on weekends.
3.Route 292: Continues as currently designed, providing service into San Francisco.
Alternative 3 largely retains existing coverage and services Notable bus route changes below:
1.Route 120 (Colma BART - Brunswick / Templeton)
o Shorten Route 120 to end at Daly City BART and stops serving South Hill to avoid duplicating
service with Routes 121, ECR, and Muni 14R. Routes 121, ECR, and Muni 14R would continue
to serve all stops affected by shortening Route 120.
o Combine Routes 120 and 130 at Serramonte Center, so that more Daly City residents have a
direct connection to South San Francisco, Oyster Point, and the SFO Airport. From Serramonte.
Route 120 would follow the existing Route 130 alignment until Linden Avenue, where it would
extend to the SFO Airtrain station via Grand Avenue, S. Airport Boulevard, and McDowell
Road.
o Route 120 would no longer connect Colma BART and Serramonte, but this connection would be
provided by multiple other routes, including Routes 121, 122, and the northern portion of Route
130.
2.Route 140 (new East of 101 service): Route 140 would be extended to South San Francisco and Oyster
Point, and duplicative Route 141 would be discontinued. All existing Route 141 stops between South
San Francisco and San Bruno BART would continue to have service on the new Route 140. The
existing Bay Hill Shuttle provides weekday rush hour service on a portion of the existing Route 141 and
could possibly serve additional areas in the future, such as Shelter Creek.
3.Route 292: Continues as currently designed, providing service into San Francisco.
Staff Recommendations
Taken as a whole, Alternative 2 would provide the maximum amount of benefit to the City by
·Creating new shuttles from the South San Francisco BART station to Oyster Point.
City of South San Francisco Printed on 5/20/2021Page 3 of 4
powered by Legistar™
File #:21-400 Agenda Date:5/26/2021
Version:1 Item #:18.
·Adding new bus service to Oyster Point.
·Least amount of service discontinuation on existing bus routes and largely retains existing services,
including Route 292 into San Francisco.
Council need not endorse an entire alternative,however,and may give direction to advocate or oppose certain
elements of any of the three alternatives.
Project Timeline
·Spring 2021 (Current Phase): Public Outreach
·Summer 2021: Develop final bus alternatives.
·Fall 2021: Public Outreach on final plan.
·Winter 2021/early 2022: SamTrans Board adopts the new bus system.
·Summer 2022: Implementation of the new bus system.
STRATEGIC PLAN
The alternatives proposed under the Reimagine SamTrans project helps achieve the following goals/objectives
of the City’s Strategic Plan:
·Priority #2 Quality of Life -Multimodal Transportation Options and Pursue new shuttle routes and “last
mile” solutions
FISCAL IMPACT
No fiscal impact on the General Fund have been identified as this project is a preliminary planning study at the
County level.
CONCLUSION
Staff recommends that the City Council consider the proposed alternatives and authorize the City Manager to
submit a letter of support for one of the alternatives proposed under the Reimagine SamTrans project.
Attachments:
A - Reimagine SamTrans - Overview of Bus Network Alternatives, April 2021
B - Reimagine SamTrans - Bus Route Changes by Alternatives
City of South San Francisco Printed on 5/20/2021Page 4 of 4
powered by Legistar™
Reimagine SamTrans
Overview of Bus Network Alternatives
April 2021
Agenda
Project Goals and Timeline
Introducing the Alternatives
Public Input
Questions/Discussion
2
Revisiting Our Project Goals
3
Improve the
experience for
existing
SamTrans
customers
Grow new and
more frequent
ridership on
SamTrans
Build SamTrans’
efficiency and
effectiveness as a
mobility provider
The goals of
Reimagine
SamTrans
are to …
More
important
than ever
How does
Covid-19
impact our
project
purpose?
New is harder than
before —uncertainty
around this market
More frequent still
possible
More important to be
efficient and effective
with resources —
has effectiveness
changed?
Project Timeline
4
We’re here
Informing the Alternatives
5
Existing conditions
What’s working and not
working for SamTrans?
Public outreach
What are the community’s
priorities for SamTrans?
Market research
What are rider and non-rider
perceptions and desires?
Alternatives
Three bus network
alternatives for the public to
comment on
THE ALTERNATIVES
Guiding principles and shared objectives
Overview of the alternatives
What Are Our Guiding Principles?
Employ
customer-focused
decision-making
Design service that
can be reasonably
delivered by
our workforce
Provide transportation
services that support
principles of
social equity
Be an effective
mobility provider
Customer Focus Workforce Delivery Social EquityEffective Mobility
What are the objectives of all three alternatives?
Reliability Connections Less Duplication
Address reliability and
on-time performance
Improve connections at
county and regional
hubs
Reduce route
duplication within our
system
Scheduling Equity Efficiency
More efficient
scheduling to reduce
costs and maximize
resources
Add or improve service
in high-need areas
More efficient resource
allocation, such as
using all capacity on
school-related routes
What are the themes of our three alternatives?
9
Alternative 1: Emphasize direct, high frequency
access to places within the county
Alternative 2: Improve connections to rail and the
region
Alternative 3: Retain geographic coverage of
service within the county
Alt 1: Direct, high-frequency service within the county
10
Implications by service type…
School-related service: Modest reduction
Local service: Neutral –modest reduction
Frequent service: Moderate increase
Express service: Neutral –moderate reduction
Overall Changes:
Seven routes with service every 15 minutes all day, seven days a week
Service into Oyster Point from Daly City, SSF, San Bruno
East Palo Alto to SFO/San Bruno BART limited stop route
All service into downtown SF truncated near county line
Routes 292 and ECR split into two routes to improve reliability and increase
frequency in busiest areas
Areas with low ridership targeted for service reductions
Alt 1 | System Map Comparison
EXISTING ALTERNATIVE 1
Alt 2: Expanded connections to rail and the region
12
Overall Changes:
•Expanded service to Colma BART, Millbrae BART/Caltrain, Hillsdale
Caltrain, Redwood City Station
•Two new routes into Oyster Point
•Expanded service to community colleges
•Three routes into downtown SF –Route 292 and two express routes from
San Mateo and Foster City (FCX)
•Areas with low ridership targeted for service reductions
Implications by service type…
School-related service: Modest reduction
Local service: Moderate –significant increase
Frequent service: Neutral
Express service: Moderate -significant increase
Alt 2 | System Map Comparison
ALTERNATIVE 2EXISTING
Alt 3: Retain geographic service coverage
14
Overall Changes:
•Eleven routes with better midday and weekend service
•Connections between East Palo Alto and Stanford, Daly City and SFO
•Microtransit zones for East Palo Alto, Foster City, Millbrae and mid -
Coast/Half Moon Bay
•Fully restore FCX express
•Fewer transfers, more one-seat rides to key destinations
Likely implications by service type…
School-related service: Modest reduction
Local service: Neutral –moderate increase
Frequent service: Neutral
Express service: Significant reduction
Alt 3 | System Map Comparison
EXISTING ALTERNATIVE 3EXISTING
Does the alternative …
How do the alternatives compare?
Customer
Focus
Address key themes of rider feedback ●●●●●●●●●
Add more midday and weekend service ●●●●●●●●●
Add frequency ●●●●●●●●●
Workforce
Delivery
Reduce pressure on peak service delivery ●●●●●●●●●
Reduce split shifts ●●●●●●●●●
Effective
Mobility
Have the potential to increase ridership ●●●●●●●●●
Leverage other transportation investments (101 Managed Lanes, BART, Caltrain)●●●●●●●●●
Add faster routes with fewer stops ●●●●●●●●●
Provide service to new areas ●●●●●●●●●
Increase percentage of people with access to high-frequency bus service ●●●●●●●●●
Social
Equity
Increase access to places within 45 minutes on transit from equity zones ●●●●●●●●●
Increase share of residents in equity zones with high frequency service ●●●●●●●●●
1 2 3
PUBLIC INPUT
Public Input through May 31, 2021
18
Ways to participate:
–Visit www.reimaginesamtrans.com
–Review route alternatives and take
a survey
–Talk to staff during a live social
media event or virtual Q&A session
–Meetings with stakeholder groups
–Limited in-person pop-up events
Attend a Virtual Public Meeting
Mid-County: Thurs, April 29 –5:30-6:30 PM
–Languages: Spanish and Mandarin
Coastside: Wed, May 5 –5:30-6:30 PM
–Languages: Spanish, Mandarin, and Cantonese
South County: Wed, May 12 –5:30-6:30 PM
–Languages: Spanish and Mandarin
North County: Tues, May 18 –5:30-6:30 PM
–Languages: Spanish, Mandarin, and Cantonese
Get all meeting information at
www.reimaginesamtrans.com/get -involved
Review and Comment on Proposals
Visit www.reimaginesamtrans.com/alternatives
Click here
What comes next?
21
We’re here
Thank you!
Reimagine SamTrans Alternatives
Route 120 – Colma BART - Brunswick / Templeton
Existing Service
Route 120 is one of SamTrans’ highest ridership and most productive routes. It operates every 15 minutes or better seven days a week. Public input suggested that on-time performance
could be improved on Route 120.
Possible Changes
Alt 1: Direct, high-frequency service within the county
This option shortens Route 120 to end at Daly City BART removing service to the South Hill area to avoid duplicating service with Routes 121, ECR, and Muni 14R. Routes 121, ECR,
and Muni 14R would continue to serve all stops that would be affected by shortening Route 120.
Route 120 would operate more frequently, running every 10 minutes between 2 p.m. and 4 p.m. In addition, frequency would be increased to every 15 minutes all day on weekdays and
weekends. Evening service levels more than double seven days a week.
Alt 2: Improved connections to rail and the region
Route 120 would be extended to Mission Hills Park, the existing turnaround for Route 121, improving access to this residential neighborhood. Service frequency and hours of service
would not change. A corresponding recommendation would be to shorten Route 121 to end at Daly City BART.
Alt 3: Retain geographic coverage
This option shortens Route 120 to end at Daly City BART and stops serving South Hill to avoid duplicating service with Routes 121, ECR, and Muni 14R. Routes 121, ECR, and Muni 14R
would continue to serve all stops affected by shortening Route 120.
This option also combines Routes 120 and 130 at Serramonte Center, so that more Daly City residents have a direct connection to South San Francisco, Oyster Point, and the SFO
Airport. From Serramonte, Route 120 would follow the existing Route 130 alignment until Linden Avenue, where it would extend to the SFO Airtrain station via Grand Avenue, S. Airport
Boulevard, and McDowell Road.
Route 120 would no longer connect Colma BART and Serramonte, but this connection would be provided by multiple other routes, including Routes 121, 122, and the northern portion of
Route 130.
Existing and Proposed Hours of Service
Weekday Saturday Sunday
Existing 4:00 AM-12:00 AM 6:15 AM-11:45 PM 6:15 AM-11:15 PM
Alt 1 4:00 AM-12:00 AM 6:15 AM-11:45 PM 6:15 AM-11:15 PM
Alt 2 4:00 AM-12:00 AM 6:15 AM-11:45 PM 6:15 AM-11:15 PM
Alt 3 4:00 AM-12:00 AM 6:15 AM-11:45 PM 6:15 AM-11:15 PM
Daly CityBART Station
PostOffice
PanoramaElementarySchool
WestmoorHigh School
SerramonteCenter
280 MetroCenter
Colma BART Station
San FranciscoInternationalAirport
SkylinePlazaShoppingPlaza
WestlakeShoppingCenter
State Hwy 1St
a
t
e
Hw
y
8
2 Us Hwy 101Hill
s
i
d
e
B
l
v
d
Mission St
Mission StMi
s
s
i
o
n
R
d
Baden Av
eSouthgate AveGrand Av
e
Grand Av
e
E Grand
A
v
eAc
t
o
n
S
t
St Francis BlvdBellevue
Av
e
Frankfort
St
John Daly
Bl
v
d
San Brun
o
A
v
e
E
Alb
e
r
t
M
.
T
e
g
l
i
a
B
l
v
d
El
C
a
m
i
n
o
R
e
a
l
Gateway BlvdS A
i
r
po
r
t
B
l
vdPope StBrunswick
St
Hillcrest Dr
De Long StHickey BlvdLake Me
rced
B
lvd Park
P
laza
D
r
Littlefield AveEl C
a
m
i
n
o
R
e
a
l
Serramonte Blvd
Southgat
e
A
v
e
Southgate AveHill StI 380J
u
n
i
p
e
r
o
S
e
r
r
a
B
l
v
d
I 2
8
0
Daly City
Pacifica
San Bruno
San Francisco
Colma
Brisbane
South San Francisco
Data Sources: xxxxxxxxxxxxxxx
0 0.5 1
Miles
Daly CityBART Station
PostOffice
PanoramaElementarySchool
WestmoorHigh School
SerramonteCenter
280 MetroCenter
Colma BART Station
San FranciscoInternationalAirport
SkylinePlazaShoppingPlaza
WestlakeShoppingCenter
State Hwy 1St
a
t
e
Hw
y
8
2 Us Hwy 101Hill
s
i
d
e
B
l
v
d
Mission St
Mission StMi
s
s
i
o
n
R
d
Baden Av
eSouthgate AveGrand Av
e
Grand Av
e
E Grand
A
v
eAc
t
o
n
S
t
St Francis BlvdBellevue
Av
e
Frankfort
St
John Daly
Bl
v
d
San Brun
o
A
v
e
E
Alb
e
r
t
M
.
T
e
g
l
i
a
B
l
v
d
El
C
a
m
i
n
o
R
e
a
l
Gateway BlvdS A
i
r
po
r
t
B
l
vdPope StBrunswic
k
St
Hillcrest Dr
De Long StHickey BlvdLake Me
rced
B
lvd Park
P
laza
D
r
Littlefield AveEl C
a
m
i
n
o
R
e
a
l
Serramonte Blvd
Southgat
e
A
v
e
Southgate AveHill StI 380J
u
n
i
p
e
r
o
S
e
r
r
a
B
l
v
d
I 2
8
0
Daly City
Pacifica
San Bruno
San Francisco
Colma
Brisbane
South San Francisco
Data Sources: xxxxxxxxxxxxxxx
0 0.5 1Miles
Daly CityBART Station
PostOffice
PanoramaElementarySchool
WestmoorHigh School
SerramonteCenter
280 MetroCenter
Colma BART Station
San FranciscoInternationalAirport
SkylinePlazaShoppingPlaza
WestlakeShoppingCenter
State Hwy 1St
a
t
e
Hw
y
8
2 Us Hwy 101Hill
s
i
d
e
B
l
v
d
Mission St
Mission StMi
s
s
i
o
n
R
d
Baden Av
eSouthgate AveGrand Av
e
Grand Av
e
E Grand
A
v
eAc
t
o
n
S
t
St Francis BlvdBellevue
Av
e
Frankfort
St
John Daly
Bl
v
d
San Brun
o
A
v
e
E
Alb
e
r
t
M
.
T
e
g
l
i
a
B
l
v
d
El
C
a
m
i
n
o
R
e
a
l
Gateway BlvdS A
i
r
po
r
t
B
l
vdPope StBrunswic
k
St
Hillcrest Dr
De Long StHickey BlvdLake Me
rced
B
lvd Park
P
laza
D
r
Littlefield AveEl C
a
m
i
n
o
R
e
a
l
Serramonte Blvd
Southgat
e
A
v
e
Southgate AveHill StI 380J
u
n
i
p
e
r
o
S
e
r
r
a
B
l
v
d
I 2
8
0
Daly City
Pacifica
San Bruno
San Francisco
Colma
Brisbane
South San Francisco
Data Sources: xxxxxxxxxxxxxxx
0 0.5 1Miles
Route
No.Day
Peak
Hora Pico
高峰
Midday
Mediodía
中午
Evening
Noche
晚上
6-9am 3-7pm 9am-3pm 7pm-12am
Rt 120
Existing
Existente
现有
Weekday
Día Entre
Semana 平日
10-15 15 30
Saturday
Sábado周六 15 15 45
Sunday
Domingo 周日 15 15 45
Rt 120
Alt 选择
1
Weekday
Día Entre
Semana 平日
10-15 10-15 15
Saturday
Sábado周六 15 15 15
Sunday
Domingo 周日 15 15 15
Rt 120
Alt 选择
2
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Rt 120
Alt 选择
3
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Frequency (min) Frecuencia (minuto) 频率（分钟）
Existing
Alternative 3
Existing
Alternative 1 ExistingAlternative 2
Alternative 1 Alternativa 1 选择1
Alternative 3 Alternativa 3 选择3
Alternative 2 Alternativa 2 选择2
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTrans Route 120 - Brunswick / Templeton - Colma BART
Reimagine SamTrans Alternatives
Route 122 – South SF BART - Stonestown / SF State
Existing Service
Route 122 is a long route that serves many areas with average ridership. There were requests for earlier and more frequent service on weekends.
Possible Changes
Alt 1: Direct, high-frequency service within the county
To improve on-time performance and improve frequency on the northern half of the route with stronger ridership, Route 122 would be split at the Colma BART Station. The northern
segment would operate every 15 minutes during the daytime on weekdays. The southern segment would operate as a new Route 125 with service every 30 minutes all day, seven days a
week. Every existing Route 122 stop would continue to have service.
Alt 2: Improved connections to rail and the region
The existing route would continue to operate with no changes.
Alt 3: Retain geographic coverage
The existing route would continue to operate with no changes.
Existing and Proposed Hours of Service
Weekday Saturday Sunday
Existing 5:15 AM-11:15 PM 8:00 AM-11:45 PM 8:00 AM-11:45 PM
Alt 1 5:15 AM-11:15 PM 8:00 AM-11:45 PM 8:00 AM-11:45 PM
Alt 2 5:15 AM-11:15 PM 8:00 AM-11:45 PM 8:00 AM-11:45 PM
Alt 3 5:15 AM-11:15 PM 8:00 AM-11:45 PM 8:00 AM-11:45 PM
S.F. State University
Stonestown Galleria
DoelgerSenior Center
WestlakeShopping Center
Colma BART Station
Seton Medical Center
Serramonte Center
King Plaza Shopping Center
Westborough SquareShopping Center
BuriBuriShopping Center
Kaiser Hospital
South San Francisco BART Station
Serra Center
I 2
8
0
St
a
t
e
H
w
y
3
5
Gell
e
r
t
B
l
v
d
87th St
G
e
l
l
e
r
t
B
l
v
dLake Merced BlvdKing Dr
I 380J
un
i
p
e
r
o
S
e
r
r
a
B
l
v
d
J
u
n
i
p
e
r
o
S
e
r
r
a
B
l
v
dJunipero Serra BlvdWestborough BlvdShannon DrSha
n
n
o
n
D
r Arroyo DrHill StO
a
k
m
o
n
t
D
r
F
S
t
Washington St
Maddux Dr
Southga
t
e
A
v
e
Winston Dr Winston Dr
Buckingham Way
19th AveSouthgat
e
A
v
e
Sullivan AveSan Pedro RdSerramonte BlvdEl
C
a
m
i
n
o
R
e
a
lState Hwy 1San Francisco
Pacifica
Colma
Brisbane
Daly City
South San Francisco
San Bruno
Data Sources: xxxxxxxxxxxxxxx
0 0.45 0.9
Miles
S.F. State University
Stonestown Galleria
DoelgerSenior Center
WestlakeShopping Center
Colma BART Station
Seton Medical Center
Serramonte Center
King Plaza Shopping Center
Westborough SquareShopping Center
BuriBuriShopping Center
Kaiser Hospital
South San Francisco BART Station
Serra Center
I 2
8
0
St
a
t
e
H
w
y
3
5
Gell
e
r
t
B
l
v
d
87th St
G
e
l
l
e
r
t
B
l
v
dLake Merced BlvdKing Dr
I 380J
un
i
p
e
r
o
S
e
r
r
a
B
l
v
d
J
u
n
i
p
e
r
o
S
e
r
r
a
B
l
v
dJunipero Serra BlvdWestborough BlvdShannon DrSha
n
n
o
n
D
r Arroyo DrHill StO
a
k
m
o
n
t
D
r
F
S
t
Washington St
Maddux Dr
Southga
t
e
A
v
e
Winston Dr Winston Dr
Buckingham Way
19th AveSouthgat
e
A
v
e
Sullivan AveSan Pedro RdSerramonte BlvdEl
C
a
m
i
n
o
R
e
a
lState Hwy 1San Francisco
Pacifica
Colma
Brisbane
Daly City
South San Francisco
San Bruno
Data Sources: xxxxxxxxxxxxxxx
0 0.45 0.9
Miles
S.F. State University
Stonestown Galleria
DoelgerSenior Center
WestlakeShopping Center
Colma BART Station
Seton Medical Center
Serramonte Center
King Plaza Shopping Center
Westborough SquareShopping Center
BuriBuriShopping Center
Kaiser Hospital
South San Francisco BART Station
Serra Center
I 2
8
0
St
a
t
e
H
w
y
3
5
Gell
e
r
t
B
l
v
d
87th St
G
e
l
l
e
r
t
B
l
v
dLake Merced BlvdKing Dr
I 380J
un
i
p
e
r
o
S
e
r
r
a
B
l
v
d
J
u
n
i
p
e
r
o
S
e
r
r
a
B
l
v
dJunipero Serra BlvdWestborough BlvdShannon DrSha
n
n
o
n
D
r Arroyo DrHill StO
a
k
m
o
n
t
D
r
F
S
t
Washington St
Maddux Dr
Southgat
e
A
v
e
Winston Dr Winston Dr
Buckingham Way
19th AveSouthgat
e
A
v
e
Sullivan AveSan Pedro RdSerramonte BlvdEl
C
a
m
i
n
o
R
e
a
lState Hwy 1San Francisco
Pacifica
Colma
Brisbane
Daly City
South San Francisco
San Bruno
Data Sources: xxxxxxxxxxxxxxx
0 0.45 0.9
Miles
Route
No.Day
Peak
Hora Pico
高峰
Midday
Mediodía
中午
Evening
Noche
晚上
6-9am 3-7pm 9am-3pm 7pm-12am
Rt 122
Existing
Existente
现有
Weekday
Día Entre
Semana 平日
30 30 30
Saturday
Sábado周六 30 30 30
Sunday
Domingo 周日 30 30 30
Rt 122
Alt 选择
1
Weekday
Día Entre
Semana 平日
15 15 30
Saturday
Sábado周六 30 30 30
Sunday
Domingo 周日 30 30 30
Rt 125
Alt 选择
1
Weekday
Día Entre
Semana 平日
30 30 30
Saturday
Sábado周六 30 30 30
Sunday
Domingo 周日 30 30 30
Rt 122
Alt 选择
2
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Rt 122
Alt 选择
3
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
122
122122
125
Frequency (min) Frecuencia (minuto) 频率（分钟）
Existing
Alternative 3
Existing
Alternative 1 ExistingAlternative 2
Alternative 1 Alternativa 1 选择1
Alternative 3 Alternativa 3 选择3
Alternative 2 Alternativa 2 选择2
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTrans Route 122 - South SF BART - Stonestown / SF State
Reimagine SamTrans Alternatives
New: Route 126 – South SF BART - Oyster Point
Existing Service
Route 126 would be a new route that connects South San Francisco BART to Oyster Point. Oyster Point has redeveloped into an employment hub and is now a regional destination. An
employer shuttle connects South San Francisco BART with Oyster Point, but it does not provide all-day service.
Possible Changes
Alt 1: Direct, high-frequency service within the county
This route would not exist in this alternative.
Alt 2: Improved connections to rail and the region
Route 126 would run every 15 minutes between 6:30 to 9:30 am and 4:00 to 7:00 pm, and every half hour between 9:30 am to 4 pm on weekdays. Route 126 would improve access to
jobs in Oyster Point and provide access to the neighborhoods along Sister Cities Boulevard, Hillsdale Boulevard, and Chestnut Avenue that do not have service.
Alt 3: Retain geographic coverage
This route would not exist in this alternative.
Existing and Proposed Hours of Service
Weekday
Existing -
Alt 1 -
Alt 2 6:00 AM-7:00 PM
Alt 3 -
Us Hwy 101I 2
8
0
Mi
s
s
i
o
n
R
d
Grand Ave Sierra Point PkwyChestnut AveSisters C
i
t
i
e
s
B
l
v
d
Oyster Point Blvd
Ba
r
tMc Lellan DrMarina Blvd
S
t
a
t
e
Hw
y
8
2 Oyster Point BlvdI 380South San Francisco
Brisbane
San Bruno
Colma
Daly City
South San Francisco BART
Oyster Point Marina
Data Sources: xxxxxxxxxxxxxxx
0 0.35 0.7
Miles
Route
No.Day
Peak
Hora Pico
高峰
Midday
Mediodía
中午
Evening
Noche
晚上
6-9am 3-7pm 9am-3pm 7pm-12am
Oyster
Alt 选择
2
Weekday
Día Entre
Semana 平日
15 --
Saturday
Sábado周六 30 30 -
Sunday
Domingo 周日 30 30 -Existing
Alternative 2
Frequency (min) Frecuencia (minuto) 频率（分钟）
Alternative 2 Alternativa 2 选择2
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTrans Route 126 - Oyster Point Shuttle
Reimagine SamTrans Alternatives
Route 130 – Daly City BART - Airport / Linden
Existing Service
Route 130 is a very productive route with strong all-day ridership. Public input suggested that transfers between BART and buses could be improved and that later evening service seven
days a week was desired.
Possible Changes
Alt 1: Direct, high-frequency service within the county
Route 130 would be extended to Oyster Point to improve access to jobs, but only run as far north as the neighborhood east of Hillsdale Boulevard after serving the Colma BART Station.
The portion of the existing Route 130 between E. Market Street and Daly City BART would have more frequent all-day service from Route ECR but require a short walk to Mission Street.
Route 130 would operate more frequently on the weekends, running every 15 minutes during the daytime, seven days a week, and would operate until midnight on weekends.
Alt 2: Improved connections to rail and the region
On weekdays, Route 130 would extend to Oyster Point via Grand Avenue and DNA Way, providing more direct access to the South San Francisco Caltrain Station in addition to jobs at
Oyster Point. On weekends, Route 130 would end at the South San Francisco Caltrain station. Route 130 would no longer serve Linden Avenue, but Route 141 would continue to serve
this area. Route 130 would operate until midnight on weekends.
Alt 3: Retain geographic coverage
In this alternative, Route 130 would operate between Daly City BART and Serramonte only. Route 120 would continue to serve all existing Route 130 stops between Serramonte and
Linden Avenue with more frequent and later service, and extend to Oyster Point and SFO Airport. Existing Route 130 riders on Linden Avenue would continue to have access to service
on Route 141. Route 130 would operate until 10 p.m. on weekends.
Existing and Proposed Hours of Service
Weekday Saturday Sunday
Existing 4:30 AM-12:00 AM 7:00 AM-8:00 PM 7:00 AM-8:00 PM
Alt 1 4:30 AM-12:00 AM 5:00 AM-12:00 AM 5:00 AM-12:00 AM
Alt 2 4:30 AM-12:00 AM 5:00 AM-12:00 AM 5:00 AM-12:00 AM
Alt 3 4:30 AM-12:00 AM 7:00 AM-10:00 PM 7:00 AM-10:00 PM
Daly CenterBART Station
Colma BART Station
SerramonteCenter
South San FranciscoBART Station
Alta Loma Middle School
OysterPointMarina
OysterCoveMarina
SFO AirTrain StationRental Car CenterSt
a
t
e
Hw
y
8
2
St
a
t
e
H
w
y
3
5 Linden AveHickey Blvd
Mission R
dHoffman StMission St
SerramonteBlvd
Market St
7th AveD St Alb
e
r
t
M
.
T
e
g
l
i
a
B
l
v
d Highway 101Gateway BlvdEl
C
a
m
i
n
o
R
e
a
l
El
C
a
m
i
n
o
R
e
a
l
B
a
r
t
S
t
John Daly
Bl
v
d San Jose AveWy
a
n
d
o
t
t
e
A
v
e
Ab
b
o
t
A
v
e
Oyster Point Blvd
Ora
n
g
e
S
t Alemany BlvdHillside BlvdDna WaySan Pedro RdE Gr
a
n
d
A
v
eDe Long StArm
o
u
r
A
v
e
Lind
e
n
A
v
eGellert BlvdHill StSullivan AveState Hwy 1I 380Daly City
Brisbane
San Bruno
Colma
Pacifica
San Francisco
South San Francisco Data Sources: xxxxxxxxxxxxxxx
0 0.5 1
Miles
Daly CenterBART Station
Colma BART Station
SerramonteCenter
South San FranciscoBART Station
Alta Loma Middle School
OysterPointMarina
OysterCoveMarina
SFO AirTrain StationRental Car CenterSt
a
t
e
Hw
y
8
2
St
a
t
e
H
w
y
3
5 Linden AveHickey Blvd
Mission R
dHoffman StMission St
SerramonteBlvd
Market St
7th AveD St Alb
e
r
t
M
.
T
e
g
l
i
a
B
l
v
d Highway 101Gateway BlvdEl
C
a
m
i
n
o
R
e
a
l
El
C
a
m
i
n
o
R
e
a
l
B
a
r
t
S
t
John Daly
Bl
v
d San Jose AveWy
a
n
d
o
t
t
e
A
v
e
Ab
b
o
t
A
v
e
Oyster Point Blvd
Ora
n
g
e
S
t Alemany BlvdHillside BlvdDna WaySan Pedro RdE Gr
a
n
d
A
v
eDe Long StArm
o
u
r
A
v
e
Lind
e
n
A
v
eGellert BlvdHill StSullivan AveState Hwy 1I 380Daly City
Brisbane
San Bruno
Colma
Pacifica
San Francisco
South San Francisco Data Sources: xxxxxxxxxxxxxxx
0 0.5 1
Miles
Route
No.Day
Peak
Hora Pico
高峰
Midday
Mediodía
中午
Evening
Noche
晚上
6-9am 3-7pm 9am-3pm 7pm-12am
Rt 130
Existing
Existente
现有
Weekday
Día Entre
Semana 平日
15 15 30
Saturday
Sábado周六 30 30 30
Sunday
Domingo 周日 30 30 30
Rt 130
Alt 选择
1
Weekday
Día Entre
Semana 平日
15 15 30
Saturday
Sábado周六 15 15 30
Sunday
Domingo 周日 15 15 30
Rt 130
Alt 选择
2
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Rt 130
Alt 选择
3
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Daly CenterBART Station
Colma BART Station
SerramonteCenter
South San FranciscoBART Station
Alta Loma Middle School
OysterPointMarina
OysterCoveMarina
SFO AirTrain StationRental Car CenterSt
a
t
e
Hw
y
8
2
St
a
t
e
H
w
y
3
5 Linden AveHickey Blvd
Mission R
dHoffman StMission St
SerramonteBlvd
Market St
7th AveD St Alb
e
r
t
M
.
T
e
g
l
i
a
B
l
v
d Highway 101Gateway BlvdEl
C
a
m
i
n
o
R
e
a
l
El
C
a
m
i
n
o
R
e
a
l
Ba
r
t
S
t
John Daly
Bl
v
d San Jose AveWy
a
n
d
o
t
t
e
A
v
e
Ab
b
o
t
A
v
e
Oyster Point Blvd
Ora
n
g
e
S
t Alemany BlvdHillside BlvdDna WaySan Pedro RdE Gr
a
n
d
A
v
eDe Long StArm
o
u
r
A
v
e
Lind
e
n
A
v
eGellert BlvdHill StSullivan AveState Hwy 1I 380Daly City
Brisbane
San Bruno
Colma
Pacifica
San Francisco
South San Francisco Data Sources: xxxxxxxxxxxxxxx
0 0.5 1
Miles
130
120
Frequency (min) Frecuencia (minuto) 频率（分钟）
Existing
Alternative 3
Existing
Alternative 1 ExistingAlternative 2
Alternative 1 Alternativa 1 选择1
Alternative 3 Alternativa 3 选择3
Alternative 2 Alternativa 2 选择2
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTrans Route 130 - Daly City BART - Airport / Linden
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTransRoutes 37/39
Routes 37 and 39 both serve Alta Loma Middle School. Route
37 serves neighborhoods east of El Camino Real and Route 39
serves neighborhoods west of El Camino Real. Neither route
carries a full load of passengers.
The proposal for these routes improves efficiency and
maintains service for nearly all areas and riders. Routes 37
and 39 would be consolidated into one route that preserves the
direct connection between South San Francisco neighborhoods
and Alta Loma Middle school. The proposed consolidated route
would serve Route 39 stops west of El Camino Real before
serving Route 37 stops east of El Camino Real.
All high ridership stops would continue to have service. Riders
who use stops along Orange Avenue west of El Camino Real
would need to board at Orange Avenue and Fairway or walk to
Camaritas Avenue and Arroyo Drive.
Travel time for existing Route 37 riders would be up to ten
minutes longer. Route 39 riders would not see a change to
their trips.
37 路和 39 路均为 Alta Loma Middle School 提供公交服务。37 路服务于 El Camino Real 以东的社区，39 路则服务于 El Camino Real 以西的社区。这两条线路的客流量均未满载。
公众提议提高这两条线路的运输效率，同时希望这两条线路尽量保持面向现有区域和乘客的服务。37 路和 39 路将合并为一条线路，同时保留南旧金山社区和 Alta Loma Middle School 之间的直达班次。拟议合并的线路将先服务于 39 路 El Camino Real 以西的站点，然后再为 37 路 El Camino Real 以东的站点提供服务。
所有高客流量站点将继续为乘客提供服务。在 El Camino Real 以西 Orange Avenue 沿路站点搭乘的乘客需要在 Orange Avenu 和 Fairway 上车，或是步行至 Camaritas Avenue 和 Arroyo Drive。
目前搭乘 37 路的乘客，其行程时间将延长不超过 10 分钟。搭乘 39 路的乘客将不会受到任何影响。
Las Rutas 37 y 39 brindarían servicio a Alta Loma Middle
School. La Ruta 37 brinda servicio a las comunidades del
este de El Camino Real y la Ruta 39 brinda servicio a las
comunidades al oeste de El Camino Real. Ninguna de las rutas
transporta una carga completa de pasajeros.
La propuesta en estas rutas mejora la eficiencia y conserva el
servicio en casi todas las áreas para casi todos los pasajeros.
Las Rutas 37 y 39 serían consolidadas en una sola ruta que
conservaría la conexión directa entre las comunidades de
South San Francisco y Alta Loma Middle School. La ruta
consolidada propuesta brindaría servicio a las paradas de la
Ruta 39 al oeste de El Camino Real antes de brindar servicio a
las paradas de la Ruta 37 al este de El Camino Real.
Todas las paradas con alto volumen de pasajeros continuarían
recibiendo servicio. Los pasajeros que usan las paradas
ubicadas a lo largo de Orange Avenue al oeste de El Camino
Real tendrían que abordar en Orange Avenue y Fairway o
caminar a Camaritas Avenue y Arroyo Drive.
Los tiempos de recorrido de los pasajeros de la Ruta 37 actual
serían hasta 10 minutos más largos. Los pasajeros de la Ruta
39 no verían ningún cambio en sus recorridos.
"
ALTA LOMA MIDDLE SCHOOL
I
2
8
0
St
a
t
e
Hw
y
8
2
Hazelwood
NorthwoodValenciaPonderosa
F
a
i
rw
a
yEl C
am
i
no
R
e
a
lWe
s
t
O
r
a
n
g
e OrangeGrand LindenHi
l
l
s
i
d
e
Cam
a
r
i
t
a
s
De
l
M
o
n
t
e
Comm
u
r
I 380Us Hwy 101Colma
San Bruno
Brisbane
South San Francisco
Daly City
Data Sources: xxxxxxxxxxxxxxx
0 0.25 0.5
Miles
Existing Rt 39
Existing Rt 37
Alternative 37/39
Reimagine SamTrans Alternatives
Route 141 – Airport / Linden - Shelter Creek
Existing Service
Route 141 is slightly below average in terms of ridership and productivity. Ridership is high between San Bruno BART Station and South San Francisco. Multiple school trips are added
on school days. Public input included requests for later evening service and more frequent weekend service.
Possible Changes
Alt 1: Direct, high-frequency service within the county
This option discontinues the segment of the route between San Bruno BART and Shelter Creek Drive due to low ridership. The existing Bay Hill Shuttle provides weekday rush hour
service on a portion of the route that would be discontinued and could possibly serve additional areas in the future, such as Shelter Creek.
In this alternative, Route 141 would operate more frequently, every 15 minutes, seven days a week on the segment between San Bruno BART and South San Francisco. The route would
also operate later service, running until 10:30 p.m. seven days a week.
All Route 141 trips that operate only on school days would be renamed as Route 41.
Alt 2: Improved connections to rail and the region
This alternative is the same as Alternative 1, except service would only run every 30 minutes, seven days a week, and it would run until 10:00 p.m. seven days a week.
All Route 141 trips that operate only on school days would be renamed as Route 41.
Alt 3: Retain geographic coverage
In conjunction with extending Route 140 to South San Francisco and Oyster Point, Route 141 would be discontinued. All existing Route 141 stops between South San Francisco and San
Bruno BART would continue to have service on the new Route 140.
The existing Bay Hill Shuttle provides weekday rush hour service on a portion of the existing Route 141 and could possibly serve additional areas in the future, such as Shelter Creek.
All Route 141 trips that operate only on school days would be renamed as Route 41.
Existing and Proposed Hours of Service
Weekday Saturday Sunday
Existing 6:30 AM-7:30 PM 7:00 AM-7:15 PM 7:00 AM-7:15 PM
Alt 1 6:30 AM-10:30 PM 7:00 AM-10:30 PM 7:00 AM-10:30 PM
Alt 2 6:30 AM-10:00 PM 7:00 AM-10:00 PM 7:00 AM-10:00 PM
Alt 3 Replaced by 140 Replaced by 140 Replaced by 140
City Hall
San Bruno BART Station
The Shops at Tanforan
I
2
8
0 Ch
e
r
r
y
A
v
e Us Hwy 101St
a
t
e
Hw
y
8
2
I 380Grand Av
e
Arm
o
u
r
A
v
e
Linde
n
A
v
e
Spruce AveJenevein Ave
Old
Baysho
re
HwyHun
t
i
n
g
t
on
A
v
e
Hun
t
in
g
to
n
A
v
e Linden AveSan Bruno Ave
W
San Mateo AveS
h
e
l
t
e
r
C
r
e
e
k
L
n
I 2
8
0
San Bruno
South San Francisco
Data Sources: xxxxxxxxxxxxxxx
0 0.2 0.4Miles
City Hall
San Bruno BART Station
The Shops at Tanforan
I
2
8
0 Ch
e
r
r
y
A
v
e Us Hwy 101St
a
t
e
Hw
y
8
2
I 380Grand Av
e
Arm
o
u
r
A
v
e
Linde
n
A
v
e
Spruce AveJenevein Ave
Old
Bayshore
HwyHun
t
in
g
to
n
A
v
e
Hu
n
t
i
n
g
t
o
n
A
v
e Linden AveSan Bruno Ave
W
San Mateo AveS
h
e
l
t
e
r
C
r
e
e
k
L
n
I 2
8
0
San Bruno
South San Francisco
Data Sources: xxxxxxxxxxxxxxx
0 0.2 0.4Miles
Route
No.Day
Peak
Hora Pico
高峰
Midday
Mediodía
中午
Evening
Noche
晚上
6-9am 3-7pm 9am-3pm 7pm-12am
Rt 141
Existing
Existente
现有
Weekday
Día Entre
Semana 平日
30 30 30
Saturday
Sábado周六 30 30 30
Sunday
Domingo 周日 30 30 30
Rt 141
Alt 选择
1
Weekday
Día Entre
Semana 平日
15 15 30
Saturday
Sábado周六 15 15 30
Sunday
Domingo 周日 15 15 30
Rt 141
Alt 选择
2
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
141
140 Frequency (min) Frecuencia (minuto) 频率（分钟）
Existing
Alternative 3
Existing
Alternative 1
Same alignment as Alternative 1
Igual alineación que la Alternativa 1
跟选择1路线相同
Alternative 1 Alternativa 1 选择1
Alternative 3 Alternativa 3 选择3
Alternative 2 Alternativa 2 选择2
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTrans Route 141 - Airport / Linden - Shelter Creek
Reimagine SamTrans Alternatives
Route 292 – San Francisco - Hillsdale Mall
Existing Service
Route 292 has average ridership but is a very long route, making on-time performance a challenge. Public input suggested that on-time performance and speed (due to too many stops)
were issues. There were also requests for more frequent service.
Possible Changes
Alt 1: Direct, high-frequency service within the county
This option makes two recommendations to improve reliability and frequency. Route 292 would be extended to serve the Millbrae BART station, and would split into two different routes at
Millbrae. A new Route 293 between Hillsdale and Millbrae would serve the same stops, same frequency, and same service span as the existing Route 292.
Route 292 would no longer travel to downtown San Francisco, but instead end at Bayshore. Muni Routes 8, 9, 9R, and T would continue to provide frequent and direct connections to
downtown San Francisco and the Mission from the Bayshore connection point.
With a shortened route, frequency on the Route 292 could be improved to operate every 15 minutes during peak and midday periods, seven days a week. This would improve access to
SFO, BART and other destinations for residents and workers along the route. Route 292 would also replace Route SFO with more frequent service.
Alt 2: Improved connections to rail and the region
In this option, Route 292 would continue to operate in San Francisco but with fewer stops spaced approximately every half mile. This would reduce travel times for Route 292 riders.
Frequency and hours of service would not change.
Alt 3: Retain geographic coverage
This option extends Route 292 to serve the Millbrae BART station. This would improve regional access to jobs, especially around SFO airport.
In San Francisco, Route 292 would operate as a limited-stop service with stops approximately every half mile. Frequency and hours of service would not change.
Existing and Proposed Hours of Service
Weekday Saturday Sunday
Existing 3:45 AM-2:45 AM 4:00 AM-2:30 AM 4:00 AM-2:15 AM
Alt 1 Rte 292 and 293:
3:45 AM-2:45 AM
Rte 293 and 293:
4:00 AM-2:30 AM
Rte 292 and 293:
4:00 AM-2:15 AM
Alt 2 3:45 AM-2:45 AM 4:00 AM-2:30 AM 4:00 AM-2:15 AM
Alt 3 3:45 AM-2:45 AM 4:00 AM-2:30 AM 4:00 AM-2:15 AM
Ferry Building/Amtrak
San Francisco General Hospital
Brisbane Park & Ride
San Francisco International Airport
Millbrae
Transit
Center Burlingame Caltrain Station
Hillsdale Caltrain Station
Hayward Park Caltrain Station
San Mateo Caltrain Station
SalesforceTransit Center
Us Hwy 101St
a
t
e
H
w
y
8
2
Washington St
Mission StPotrero AveBayshore
B
lvd
D
w
i
g
h
t
R
d
Calif
o
r
n
i
a
D
rDrumm StI 380Baysho
r
e
B
lvd
N McDonne
l
l
RdBroadwayE Millbrae AveE
m
b
a
r
c
a
d
e
r
o
Old
B
a
y
s
h
o
r
e
H
w
yS A
i
rp
o
r
t
B
l
vd
Sa
r
a
t
o
g
a
D
rPeninsula AveAirport BlvdI 8010
t
h
S
t
9t
h
S
t
Pacifica
Oakland
Alameda
San Francisco
San Mateo
Daly City
San Bruno
Hillsborough
South San Francisco
Millbrae
Foster City
Burlingame
Colma
Redwood City
BelmontHalf Moon Bay
Data Sources: xxxxxxxxxxxxxxx
0 1 2
Miles
Ferry Building/Amtrak
San Francisco General Hospital
Brisbane Park & Ride
San Francisco International Airport
Millbrae
Transit
Center Burlingame Caltrain Station
Hillsdale Caltrain Station
Hayward Park Caltrain Station
San Mateo Caltrain Station
SalesforceTransit Center
Us Hwy 101St
a
t
e
H
w
y
8
2
Washington St
Mission StPotrero AveBayshore
B
lvd
D
w
i
g
h
t
R
d
Calif
o
r
n
i
a
D
rDrumm StI 380Baysho
r
e
B
lvd
N McDonne
l
l
RdBroadwayE Millbrae AveE
m
b
a
r
c
a
d
e
r
o
Old
B
a
y
s
h
o
r
e
H
w
yS A
i
rp
o
r
t
B
l
vd
Sa
r
a
t
o
g
a
D
rPeninsula AveAirport BlvdI 8010
t
h
S
t
9t
h
S
t
Pacifica
Oakland
Alameda
San Francisco
San Mateo
Daly City
San Bruno
Hillsborough
South San Francisco
Millbrae
Foster City
Burlingame
Colma
Redwood City
BelmontHalf Moon Bay
Data Sources: xxxxxxxxxxxxxxx
0 1 2
Miles
Ferry Building/Amtrak
San Francisco General Hospital
Brisbane Park & Ride
San Francisco International Airport
Millbrae
Transit
Center Burlingame Caltrain Station
Hillsdale Caltrain Station
Hayward Park Caltrain Station
San Mateo Caltrain Station
SalesforceTransit Center
Us Hwy 101St
a
t
e
H
w
y
8
2
Washington St
Mission StPotrero AveBayshore
B
lvd
D
w
i
g
h
t
R
d
Calif
o
r
n
i
a
D
rDrumm StI 380Baysho
re
B
l
vd
N McDonne
l
l
RdBroadwayE Millbrae AveE
m
b
a
r
c
a
d
e
r
o
Old
B
a
y
s
h
o
r
e
H
w
yS A
i
rp
o
r
t
B
l
v
d
Sa
r
a
t
o
g
a
D
rPeninsula AveAirport BlvdI 8010
t
h
S
t
9t
h
S
t
Pacifica
Oakland
Alameda
San Francisco
San Mateo
Daly City
San Bruno
Hillsborough
South San Francisco
Millbrae
Foster City
Burlingame
Colma
Redwood City
BelmontHalf Moon Bay
Data Sources: xxxxxxxxxxxxxxx
0 1 2
Miles
293
292
292
292
Frequency (min) Frecuencia (minuto) 频率（分钟）
Existing
Alternative 3
Existing
Alternative 1 ExistingAlternative 2
Route
No.Day
Peak
Hora Pico
高峰
Midday
Mediodía
中午
Evening
Noche
晚上
6-9am 3-7pm 9am-3pm 7pm-12am
Rt 292
Existing
Existente
现有
Weekday
Día Entre
Semana 平日
15-30 30 60
Saturday
Sábado周六 30 30 60
Sunday
Domingo 周日 30 30 60
Rt 292
Alt 选择
1
Weekday
Día Entre
Semana 平日
15 15 30
Saturday
Sábado 周六 30 30 60
Sunday
Domingo 周日 30 30 60
Rt 293
Alt 选择
1
Weekday
Día Entre
Semana 平日
30 30 30
Saturday
Sábado 周六 30 30 30
Sunday
Domingo 周日 30 30 30
Rt 292
Alt 选择
2
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Rt 292
Alt 选择
3
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Alternative 1 Alternativa 1 选择1
Alternative 3 Alternativa 3 选择3
Alternative 2 Alternativa 2 选择2
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTrans Route 292 - San Francisco - Hillsdale Mall
Reimagine SamTrans Alternatives
Route ECR – Daly City BART - Palo Alto Transit Ctr
Existing Service
Route ECR is a productive route that accounts for a large part of SamTrans’ daily ridership. It is a very long route that takes over two hours to travel one-way, resulting in challenges with
on-time performance. This route duplicates service provided by Caltrain and BART. Public input included requests for better reliability, more frequent service on weekend mornings, and
earlier service to Palo Alto.
Possible Changes
Alt 1: Direct, high-frequency service within the county
To improve reliability, the route would be split into two routes (ECR North and ECR South) at the Millbrae Transit Center. North of Millbrae, Route ECR North would operate every 10
minutes on weekdays and every 15 minutes on weekends. Route ECR South would operate every 15 minutes, seven days a week.
In Daly City, Route ECR North would be modified to travel on Flourney Street, which would require a short walk to transfer to Muni Route 14, but would also reduce travel times from
Mission Street to Daly City BART.
For riders with longer trips, the limited-stop ECR Rapid service would be reintroduced between Redwood City and San Bruno BART. Riders who wish to avoid transferring at Millbrae
could use the ECR Rapid. The ECR Rapid would operate seven days a week.
Alt 2: Improved connections to rail and the region
This alternative improves the speed and reliability of Route ECR by reducing the number of stops. Up to 30% of existing stops could be consolidated to ensure that most riders receive
faster service. One-way travel times between Daly City and Palo Alto would be reduced by 10-15 minutes during peak times. About 10% of riders would need to walk further to a new stop
but all riders would have faster, more reliable service.
In Daly City, Route ECR would be modified to travel on Flourney Street. This would require a short walk to transfer to Muni Route 14 but would also reduce travel times from Mission
Street to Daly City BART.
Alt 3: Retain geographic coverage
Under this alternative, Route ECR would be rescheduled to better reflect actual travel speeds. Hours of service and frequency would not change. In Daly City, Route ECR would be
modified to travel on Flourney Street. This would require a short walk to transfer to Muni Route 14 but would also reduce travel times from Mission Street to Daly City BART.
Existing and Proposed Hours of Service
Weekday Saturday Sunday
Existing 4:30 AM-1:30 AM 4:30 AM-2:30 AM 4:30 AM-2:30 AM
Alt 1 ECR: 4:30 AM-1:30 AM
Rapid: 6:30 AM-7:30 PM
ECR: 4:30 AM-2:30 AM
Rapid: 8:00 AM-6:30 PM
ECR: 4:30 AM-2:30 AM
Rapid: 8:00 AM-6:30 PM
Alt 2 4:30 AM-1:30 AM 4:30 AM-2:30 AM 4:30 AM-2:30 AM
Alt 3 4:30 AM-1:30 AM 4:30 AM-2:30 AM 4:30 AM-2:30 AM
SFO International Airport
Millbrae Transit Center
Hillsdale Caltrain
Belmont Caltrain
San Carlos Caltrain
Redwood City Transit Center
Menlo Park Caltrain
Palo AltoTransit Center
San Bruno BART Station
South San Francisco BART Station
Colma BART Station
Daly CityBART Station
St
a
t
e
H
w
y
3
5
State Hwy
9
2
I
8
8
0
S
t
a
t
e
Hw
y
8
2
I-
2
8
0I-380San Jose AveState Hwy
6
1
Williams
St
Se
r
v
i
c
e
R
o
a
d
E
a
r
h
a
r
t
R
d 105th AveDoo
l
i
t
t
l
e
D
r Wicks
B
lvd
Sneath LnC
S
t
Island DrState H
w
y
8
4
El
C
a
m
i
n
o
R
e
a
l
El
C
a
m
i
n
o
R
e
a
l Airport DrNeptune
D
r
Knowles Ave
San Pedro RdHarbor Bay PkwyFl
o
u
r
n
o
y
S
t
Big
g
e
S
t
Davis St Farrelly DrUnnamed StreetUs Hw
y
1
0
1
Redwood City
Pacifica
San Francisco
San Mateo
Oakland
Woodside
San Leandro
Menlo Park
Atherton
San Carlos
Belmont
Hillsborough
Half Moon Bay
Foster City
Burlingame
Brisbane
Alameda
Data Sources: xxxxxxxxxxxxxxx
0 1.5 3
Miles
SFO International Airport
Millbrae Transit Center
Hillsdale Caltrain
Belmont Caltrain
San Carlos Caltrain
Redwood City Transit Center
Menlo Park Caltrain
Palo AltoTransit Center
San Bruno BART Station
South San Francisco BART Station
Colma BART Station
Daly CityBART Station
St
a
t
e
H
w
y
3
5
State Hwy
9
2
I
8
8
0
S
t
a
t
e
Hw
y
8
2
I-
2
8
0I-380San Jose AveState Hwy
6
1
Williams
St
Se
r
v
i
c
e
R
o
a
d
E
a
r
h
a
r
t
R
d 105th AveDoo
l
i
t
t
l
e
D
r Wicks
B
lvd
Sneath LnC
S
t
Island DrState H
w
y
8
4
El
C
a
m
i
n
o
R
e
a
l
El
C
a
m
i
n
o
R
e
a
l Airport DrNeptune
D
r
Knowles Ave
San Pedro RdHarbor Bay PkwyFl
o
u
r
n
o
y
S
t
Big
g
e
S
t
Davis St Farrelly DrUnnamed StreetUs Hw
y
1
0
1
Redwood City
Pacifica
San Francisco
San Mateo
Oakland
Woodside
San Leandro
Menlo Park
Atherton
San Carlos
Belmont
Hillsborough
Half Moon Bay
Foster City
Burlingame
Brisbane
Alameda
Data Sources: xxxxxxxxxxxxxxx
0 1.5 3
Miles
Route
No.Day
Peak
Hora Pico
高峰
Midday
Mediodía
中午
Evening
Noche
晚上
6-9am 3-7pm 9am-3pm 7pm-12am
Rt ECR
Existing
Existente
现有
Weekday
Día Entre
Semana 平日
15 15 30
Saturday
Sábado周六 20 20 30
Sunday
Domingo 周日 20 20 30
Rt ECR
Alt 选择
1
Weekday
Día Entre
Semana 平日
North: 10 South: 15 Rapid: 30
North: 10 South: 15 Rapid: 30
North: 20 South: 20 Rapid: -
Saturday
Sábado周六
North: 15 South: 15 Rapid: 30
North: 15 South: 15 Rapid: 30
North: 20 South: 20 Rapid: -
Sunday
Domingo 周日
North: 10 South: 15 Rapid: 30
North: 10 South: 15 Rapid: 30
North: 30 South: 30 Rapid: -
Rt ECR
Alt 选择
2
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
Rt ECR
Alt 选择
3
Same frequency as existing
Igual frecuencia que la existente
跟现有频率相同
ECR Rapid
ECR South
ECR North
Frequency (min) Frecuencia (minuto) 频率（分钟）
ExistingAlternative 2
Existing
Alternative 1
Same alignment as Alternative 2
Igual alineación que la Alternativa 2
跟选择2路线相同
Alternative 1 Alternativa 1 选择1
Alternative 3 Alternativa 3 选择3
Alternative 2 Alternativa 2 选择2
Reimagine SamTrans Alternatives 重塑 SamTrans Reimagina las Alternativas de SamTrans Route ECR - Daly City BART - Palo Alto Transit Center
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-401 Agenda Date:5/26/2021
Version:1 Item #:19.
Report regarding a resolution approving the Second Amendment to the Exclusive Negotiating Rights
Agreement with Firehouse Work LLC and Eden Housing for the disposition of the old firehouse property
located at 201 Baden Avenue (Julie Barnard, Economic Development Coordinator).
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Second Amendment to the
Exclusive Negotiating Right Agreement (“ENRA”) with Firehouse Work LLC and Eden Housing.
BACKGROUND
The City-owned,retired firehouse at 201 Baden (the “Property”)fronts Baden Avenue to the north and Second
Lane to the south.It is located mid-block between Linden Avenue and Airport Boulevard.The Property is
approximately 22,460 square feet (0.51 acres)and consists of three parcels (APNs 012-335-100,012-335-110
with the third not possessing an APN).The Property presents a significant Transit-Oriented Development
(“TOD”) opportunity in the downtown.
In September 2017,the City of South San Francisco (“City”)issued a Request for Qualifications (“RFQ”)to
create a high quality,mixed-use,transit-oriented development on the Property.Ultimately,a developer team
that proposed to retain the firehouse for commercial purposes on one half of the site and develop housing on the
second half of the site was selected - Firehouse Work LLC (“Firehouse Work”).
The City has been negotiating the disposition of the Property with Firehouse Work since August 2018.During
this time Firehouse Work have worked with various housing partners to fulfil the housing aspect of their
proposal, as submitted in response to the City’s Request for Proposals (“RFP”).
Initially,Firehouse Work proposed a market rate residential development with developer Lawlor Land Use on
the second half of the site (“Firehouse Live Site”).Lawlor was not able to make the project financially feasible.
Firehouse Work then partnered with Habitat for Humanity Greater San Francisco (“Habitat”)on a concept to
develop 24 for-sale Below Market Rate (“BMR”)units on the Firehouse Live Site.Habitat could not complete
the development without a significant financial contribution from the City,which the City could not accept.The
agreement was terminated with Habitat and Firehouse Work sought a new developer.
DISCUSSION
Firehouse Work were able to secure a new housing partner,Anton DevCo.Anton explored the feasibility of an
82 unit fully-affordable rental housing development on the Firehouse Live Site and the adjacent KFC/Taco Bell
site.
Anton DevCo was unable to proceed with the development and,Firehouse Work secured a new housing
partner, Eden Housing.
Eden Housing
Eden Housing has extensive experience in non-profit affordable housing in California.Since its inception in
City of South San Francisco Printed on 5/21/2021Page 1 of 3
powered by Legistar™
File #:21-401 Agenda Date:5/26/2021
Version:1 Item #:19.
Eden Housing has extensive experience in non-profit affordable housing in California.Since its inception in
1968,Eden has developed,acquired,or rehabilitated more than 11,000 affordable units and currently provides
homes to more than 24,000 lower-income residents.Eden works in 15 counties and has a strong presence in
Silicon Valley where it owns and operates 35 developments and over 2,000 units.Eden Housing currently has
no developments in South San Francisco.
Exclusive Negotiating Rights Agreement
The purpose of the ENRA is to allow the City and developers time to negotiate the sale and conveyance of the
Property. The Second Amendment to the ENRA being considered by Council at this time has three key terms:
1)Changes the housing developer from Anton DevCo to Eden Housing
2)Allows 180 days for the PSAs to be negotiated; and
3)Provides for two (2) ninety (90) day extensions.
Other conditions under the ENRA not modified by this Second Amendment will continue to remain in full force
and effect.
At this time,it is important that the City maintains exclusive negotiations with a developer since it began
negotiations prior to recent amendments to the State of California (“State”)Surplus Land Act (“SLA”).
Although the site was declared surplus by the City Council in 2015,it is most likely still subject to the new
SLA regulations if the City and developers were to fall out of exclusivity.The SLA was amended by Assembly
Bill 1486 (AB 1486)in 2019,and the amended SLA imposed additional requirements with respect to the notice
of disposition of surplus land.For instance,the amended SLA would now require provision notice of
availability of surplus land to interested “housing sponsors”(State-qualified individuals and entities to own,
construct,acquire or rehabilitate housing),before a public entity can begin negotiating with a proposed buyer of
surplus land. There are other new procedural and substantive requirements created by AB 1486 as well.
Based on the reading of the amended SLA,properties that are subject to a pre-AB 1486 ENRA are exempt from
the new requirements imposed by AB 1486 if the disposition of such properties are completed by December 31,
2022.Otherwise,if an exempt property falls out of exclusivity,the statute strongly implicates that such
property would be subject to the post-AB 1486 SLA including its new noticing requirements.Thus,should the
Property lose exclusivity,such as if the City were to cease exclusive negotiations with Firehouse Work,the
SLA would most likely require the City to comply with post-AB 1486 requirements,including to provide
additional notices of availabilities to interested local public entities and housing sponsors that build low-to
moderate-income housing,and other public agencies offering recreation/education and economic opportunities,
before commencing negotiations with other interested developers.
FISCAL IMPACT
Firehouse Work LLC provided a deposit that covers staff and City Attorney costs for the firehouse portion of
the project.The City has no past practice of collecting cost recovery deposits from developers that offer a fully-
affordable housing product.Aside from staff and City Attorney costs for the housing portion of the project there
is no impact on the general fund at this time.
RELATIONSHIP TO THE STRATEGIC PLAN
The development meets the City’s Strategic Plan Objective #2 -Quality of Life by providing a full range of
housing options.
CONCLUSION
Staff recommends that the City Council adopt a resolution approving the Second Amendment to the Exclusive
City of South San Francisco Printed on 5/21/2021Page 2 of 3
powered by Legistar™
File #:21-401 Agenda Date:5/26/2021
Version:1 Item #:19.
Staff recommends that the City Council adopt a resolution approving the Second Amendment to the Exclusive
Negotiating Right Agreement with Firehouse Work LLC and Eden Housing.
Attachments:
1.Site Map
City of South San Francisco Printed on 5/21/2021Page 3 of 3
powered by Legistar™
Firehouse Site
Firehouse Work
Firehouse housing
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-402 Agenda Date:5/26/2021
Version:1 Item #:19a.
Resolution approving the second amendment to the Exclusive Negotiating Rights Agreement with Firehouse
Work LLC and Eden Housing for the old firehouse property located at 201 Baden Avenue.
WHEREAS,The City owns certain real property located at 201 Baden (the “Property”),where an old firehouse
is located,and the size of the lot is approximately 22,460 square feet (0.51 acres)and consists of three parcels
(APN 012-335-100, 012-335-110 and an unnamed parcel); and
WHEREAS,the City Council previously selected Firehouse Live,LLC (“FHL”)and Firehouse Work,LLC
(“FHW”) (formerly Fire House Live/Work), were selected by Council as the developers for the Property; and
WHEREAS,on March 4,2019,pursuant to City Council approval,the City entered into an Exclusive
Negotiating Rights Agreement (“Original ENRA”)with FHL and FHW,which authorized the parties to
commence negotiating the terms of purchase agreements relating to the rehabilitation of the Old Firehouse and
developing a mixed-use residential and commercial project (“Project”) on the Property; and
WHEREAS,on October 3,2019,the City,FHW,and Habitat for Humanity Greater San Francisco,Inc.
(“HGSF”)entered into a subsequent ENRA (“Second ENRA”and “Agreement”),to replace FHL with HGSF
as the developer for the residential component of the Project,and to set the term of the Agreement for one
hundred and eighty (180) days with two administrative extensions of ninety (90) days each; and
WHEREAS,the Agreement was administratively extended on March 26,2020 to June 29,2020 with respect to
both FHW and HGSF, and again on June 23, 2020 to December 26, 2020 with respect to FHW only; and
WHEREAS,the term of the Agreement with respect to HGSF expired on June 29,2020,and FHW secured a
new housing developer Anton DevCo; and
WHEREAS,the City and FHW executed a First Amendment to the Agreement to replace HGSF with Anton
DevCo as the developer for the residential component of the Project; and
WHEREAS,the First Amendment to the Agreement provided for an initial 180-day negotiation period and
three (3) ninety (90) day extensions; and
WHEREAS,as described in the Agreement,the Project would have consisted of FHW rehabilitating the
existing Old Firehouse structure into a 9,200 square foot commercial space to preserve its historical
significance,and Anton DevCo pursued plans to construct approximately eighty-two (82)residential units that
will all be deed restricted as Below Market Rate on the Property,which is to be bifurcated into two separate
parcels that will be sold to each Developer in separate transactions and each Developer would be responsible
for entitling and developing their respective portions of the Project; and
City of South San Francisco Printed on 5/29/2021Page 1 of 2
powered by Legistar™
File #:21-402 Agenda Date:5/26/2021
Version:1 Item #:19a.
WHEREAS, in April 2021, Anton DevCo opted not to pursue the development further; and
WHEREAS,FHW secured a new housing partner,Eden Housing,who will pursue Anton DevCo’s project
plans; and
WHEREAS,City and FHW have pursued such negotiations diligently and in good faith,have formulated
proposed terms and conditions of the Project,but have determined that additional time is necessary to discuss
Project details including to engage in discussions with Eden Housing for the residential development
component of the Project; and
WHEREAS,the City,FHW and Eden Housing wish to amend the ENRA by entering into a Second
Amendment,attached hereto as Exhibit A,which relays Anton DevCo’s obligations and site control to Eden
Housing; and
WHEREAS,it is the intent of both developers to continue assuming the obligations in the Agreement and to
continue working cooperatively and in good faith to meet the performance milestones set forth in the
Agreement and negotiate the terms of purchase and sale agreements,which are material considerations to the
City in executing this Second Amendment; and
WHEREAS,by approval of the Second Amendment to the Agreement,City has no legal obligation to grant any
approvals or authorizations for a purchase and sale agreement or development thereon until such agreement has
been separately approved by the City Council.
NOW, THEREFORE, the City Council of the City of South San Francisco does hereby resolve as follows:
1. The Recitals set forth above are true and correct, and are incorporated herein by reference.
2. The Second Amendment to the Exclusive Negotiating Rights Agreement, attached hereto and
incorporated herein as Exhibit A, is hereby approved.
3. The City Manager is hereby authorized to execute the Second Amendment on behalf of the City
Council; to make revisions to the Second Amendment, with review and approval by the City Attorney, which
do not materially or substantially increase the City’s obligations thereunder; to sign all documents; to make all
approvals and take all actions necessary or appropriate to carry out and implement the intent of this Resolution.
*****
City of South San Francisco Printed on 5/29/2021Page 2 of 2
powered by Legistar™
SECOND AMENDMENT TO
EXCLUSIVE NEGOTIATING RIGHTS AGREEMENT
This Second Amendment to the Exclusive Negotiating Rights Agreement dated October 3,
2019 (“Second Amendment”) is entered into by and between the City of South San Francisco, a
California municipal corporation (the “City”), Firehouse Work, LLC, a California Limited
Liability Company (“FHW”), and Eden Housing Inc., a California nonprofit public benefit
corporation, (“Eden”; each a “Developer” and both collectively described as “Developers”) dated
as of ____________, 2021 (the “Effective Date”). City and Developers are each referred to as
“Party” or collectively referred to as “Parties”.
RECITALS
A. The City is the owner of certain real property located at 201 Baden Avenue, South
San Francisco, known as County Assessor’s Parcel Numbers (“APN”) 012-335-100, 012-335-110,
and the portion of Cypress Street that is to be vacated, with a combined lot size of 22,500 square
feet, collectively and commonly known as the Old Firehouse (“Property”).
B. On March 4, 2019, pursuant to a solicitation process, the City entered into an
Exclusive Negotiating Rights Agreement (“First ENRA”) with FHW and Firehouse Live, LLC
(“FHL”), which authorized the parties to commence negotiating the terms of purchase agreements
relating to the rehabilitation of the Old Firehouse and developing a mixed-use residential and
commercial project (“Project”) on the Property.
C. After the First ENRA expired on August 31, 2019, the City, FHW, and Habitat for
Humanity Greater San Francisco, Inc. (“HGSF”) entered into a subsequent ENRA on October 3,
2019 (“Second ENRA” and “Agreement”), attached hereto and incorporated as Exhibit A, to
replace FHL with HGSF as the developer for the residential component of the Project, and to
extend the term of the Agreement.
D. The Agreement was administratively extended on March 26, 2020 to June 29, 2020
with respect to both FHW and HGSF, and again on June 23, 2020 to December 26, 2020 with
respect to FHW only.
E. When the term of the Agreement with respect to HGSF expired on June 29, 2020,
the Parties executed a First Amendment to the Agreement to replace HGSF with Anton DevCo as
the developer for the residential component of the Project and further extended the term of the
Agreement for an initial 180-day negotiation period and three (3) ninety (90) day extensions.
F. In April 2021, Anton DevCo advised that it no longer desired to participate in the
Project and FHW has now secured Eden Housing to pursue the project component plans that were
originally contemplated by Anton DevCo, and the Parties now desire to replace Anton DevCo with
Eden as the developer for the residential component of the Project subject to the terms and
conditions of the Agreement, and further extending the term of the Agreement.
F. As described in the Agreement, the Project will consist of FHW rehabilitating the
existing Old Firehouse structure into a 9,200 square foot commercial space to preserve its historical
significance, and Eden constructing approximately eighty-two (82) deed-restricted affordable
housing residential units along with a commercial condo on the ground floor, which is to be
bifurcated into two separate parcels that will be sold to each Developer in separate transactions
and each Developer would be responsible for entitling and developing their respective portions of
the Project.
G. City and FHW have pursued such negotiations diligently and in good faith, have
formulated proposed terms and conditions of the Project, but have determined that additional time
is necessary to discuss Project details including to engage in discussions with Eden for the
residential development component of the Project, and it is the intent of the Developers to continue
working cooperatively and in good faith to meet the performance milestones set forth in the
Agreement and negotiate the terms of purchase and sale agreements, which are material
considerations to the City in executing this Second Amendment.
H. At its meeting on ______________, the City Council approved this Second
Amendment and directed staff to continue negotiating the terms of two separate purchase
agreements in order for the Developers to pursue land use entitlements for the Projects and acquire
the Property.
NOW THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows.
1. Parties to the Agreement. The Agreement is amended to include Eden as a Party
and replacing Anton DevCo as the developer for the residential component of the Project, for the
Parties to continue negotiating the terms of purchase agreements relating to the Project as
described herein and in the Agreement.
2. Extension of Term. The Term of the Agreement pursuant to Section 3 of the
Agreement is hereby extended for an additional one hundred eighty (180) days from the Effective
Date. The extended Term may be administratively extended for up to a maximum of two (2)
separate ninety (90) day periods for each Developer or both Developers upon the request of either
Developer.
3. Notices. Notices to HGSF per the original Agreement Section 15, shall be updated
to notice to Eden Housing as follows:
Eden Housing Inc.
Attn: Andrea Osgood
22645 Grand Street
Hayward, CA 94541
Tel (415) 846-2823
aosgood@edenhousing,org
With a copy to:
Cox Castle
Attn: Lisa Weil
50 California Street, Suite 3200
San Francisco, CA 94111
Tel (415)262-5175
lweil@coxcastle.com
4. Schedule of Performance. The Schedule of Performance under the Agreement
is here by amended as set forth in Exhibit B, attached hereto and incorporated herein.
5. No Modification or Waiver. Except as otherwise expressly set forth herein, all
other terms, provisions, and conditions of the Agreement remain unmodified and shall continue in
full force and effect.
6. Construction; General Provisions. Each Party hereto has received independent
legal advice from its attorneys with respect to the advisability of executing this Second
Amendment and the meaning of the provisions hereof. The provisions of this Second Amendment
shall be construed as to the fair meaning and not for or against any party based upon any attribution
of such party as the sole source of the language in question. Each Party hereby ratify and affirm
all their respective rights and obligations under the Agreement. Any capitalized terms not defined
herein shall have the meaning ascribed to them in the Agreement. In the event of any conflict
between this Second Amendment, the First Amendment and the Agreement, this Second
Amendment shall govern. The terms and provisions of this Second Amendment, together with the
Agreement and the First Amendment, shall constitute all of the terms and provisions to which the
Parties have agreed with respect to the transaction governed hereby, and there are no other terms
and provisions, oral or written, that apply to the Agreement and/or the Property other than as set
forth in the Agreement as modified by the First Amendment and this Second Amendment. The
provisions of this Second Amendment shall apply to, be binding upon, and inure to the benefit of
the parties hereto and to their respective successors and assigns. This Second Amendment may be
executed by electronic means and in multiple counterparts, all of which shall constitute an original,
and all of which together shall constitute a single instrument. Counterparts of this Second
Amendment executed and delivered by facsimile, email or other means of electronic delivery shall
constitute originals for all purposes.
[Signatures on Next Page]
IN WITNESS WHEREOF, City and Developer have executed this Second Amendment
as of the date first written above.
CITY
By: _______________________________
Mike Futrell
City Manager
ATTEST:
By: _______________________________
Rosa Acosta
City Clerk
APPROVED AS TO FORM:
By: _______________________________
Sky Woodruff
City Attorney
FHW
By: _______________________________
Dawn Merkes, member
Firehouse Work, LLC
Eden
By: _______________________________
Name: Andrea Osgood
Title: Vice President of Real Estate Development
EXHIBIT A
[Second ENRA and First Amendment]
EXHIBIT B
Schedule of Performance
Term / Performance
Milestone
Description
Term of ENRA • 180 days
Parties Involved • Firehouse Work, LLC (FHW)
• Eden Housing, Inc. (Eden)
Proposed Project • Rehabilitation of existing Old Firehouse structure into a
9,200 square foot commercial space
• Preserve historical significance of Old Firehouse
structure
• Construct an approximate 82-unit affordable senior rental
project, of which 100% of the units will be affordable
Price Offer • Purchase price for the parcels to be:
o FHW parcel – TBD
o Eden parcel -- $1.00
Deposit • $50,000 Deposit made by FHW to be credited against
future purchase price for the FHW parcel
Payment • $30,000 for reimbursement of staff time expended
towards FHW; if exhausted, FHW will be required to
provide additional funds. City will waive Payment for
staff time expended towards Eden 100% affordable
portion, but will track these costs so Eden can use the
value of these donated services as leverage for other
funding sources.
Entitlements • Begin pursuing during the ENRA period by filing a joint
Pre-application
• Separate entitlements for FHW and Eden
Lot Line Adjustment and
ROW Vacation
• City shall vacate Cypress Street Right of Way
• Lot Line Adjustment creating two separate parcels shall
occur prior to execution of Purchase Agreements.
Purchase Agreements • Separate Purchase Agreements for FHW and Eden
• Execution of Purchase Agreements after submittal of a
joint pre-application and completion of Lot Line
Adjustment creating two separate parcels.
Separate Projects • Purchase Agreements shall include provisions to be
negotiated to allow the FHW and Eden components of the
Project to proceed independent of each other.
Escrow • Separate Close of Escrows for FHW and Eden to occur
concurrent with issuance of respective Building Permits
• City has a deadline to transfer the sites by 12/31/2022.
o FHW will purchase their site by this deadline.
o Eden can also purchase their site by this
deadline, however the funding for the
affordable component will not likely be fully
secured by this time. Therefore, Eden will
provide an option to the City that would allow
the City to purchase the site back for $1 if Eden
is not performing under the performance
expectations to be defined in the PSA and/or
DDA.
Development Schedule • To be determined during the ENRA and will be included
as a Schedule of Performance in the Purchase Agreements
Prevailing Wage • Eden can commit to paying prevailing wages on the
residential component, but would seek to exempt the
commercial condo and any tenant improvements therein..
• FHW portion will be exempt from prevailing wage or
union labor requirements.
Eden Financing Progress
Reports
• Once entitled, to be provided to the City every 60 days.
These should outline any and all sources of financing the
Developer has pursued in the previous 60 days and a
schedule for upcoming funding applications.
Progress Reports • To be provided to the City every 60 days.
Performance Milestones • Negotiation of Purchase Agreements
• Pro forma showing anticipated sources and uses of funds
for the Project
• Show evidence of how the Project is pursuing entitlements
by providing a joint pre-application
Due Diligence During the term of the ENRA the City and Developers shall
further define and evaluate the project parameters:
• The City shall provide Developers with any and all
reports, studies and other documentation including any
existing title policies, surveys, leases, structural reports,
hazardous material reports, appraisals and other
documents relating to the Property, Baden Avenue, and
Airport Boulevard that are in City’s possession and
control.
• Developers shall have the opportunity to conduct due
diligence in which to inspect the Property and to conduct
any engineering, environmental, physical inspection and
any other kind of investigation or study deems necessary.
• Developers may at their own expense, conduct structural
or hazardous material investigations of the existing
improvements on the Property and City will allow access
to the Property for this purpose.
• Developers may at their own expense, conduct a
subsurface investigation to confirm the findings in the
Phase I environmental site assessment report provided by
the City.
• If a particular Developer is not satisfied with the results
of any information it learns during this Due Diligence
phase they may terminate their involvement in the ENRA
without affecting the rights and obligations of the other
Developer. In the case of FHW, the Deposit will be
refunded to FHW, in accordance with Sections 5 and 13
of the Agreement.
3767744.1
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-380 Agenda Date:5/26/2021
Version:1 Item #:20.
Report regarding a resolution authorizing the City Manager to execute an agreement with the County of San
Mateo for continued provision of animal control services for a five-year term beginning July 1,2021,not to
exceed $662,368 for FY 2021/22.
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute an
agreement with the County of San Mateo (County)for continued provision of animal control services for
a five-year term beginning July 1,2021.The estimated cost to South San Francisco for FY 2021/22 is
$662,368.
BACKGROUND/DISCUSSION
Animal Control has been one of the longest running regional/shared services in San Mateo County.The County
has contracted with the Peninsula Humane Society &SPCA (PHS)for animal control field and sheltering
services since 1952.All twenty cities (Cities)in the County have in turn contracted with the County for these
services.Historically,Cities have taken advantage of the economies of pooling resources in order to realize
lower costs for services than each city could likely achieve by providing its own services.
Animal Control services are provided by PHS in a 45,000 square foot building owned by the County at 12
Airport Boulevard in San Mateo.Mandated animal control service functions occur at this facility,which
include:receiving and housing stray animals;serving as the location for the public when looking for lost pets or
surrendering animals;sheltering animals;spay/neuter clinic;and providing vaccination clinics.For public
convenience,licensing,micro-chipping,veterinary care,and animal behavior work are provided at this
location.Staff are also dispatched to respond to calls for service in the field.The current Animal Control
agreement between the County and PHS is set to expire on June 30, 2021.
A request for proposals (RFP)was released to 71 organizations on January 5,2021 for an Animal Control and
Shelter Services Contractor to serve San Mateo County.Two contractors submitted a proposal on February 18,
2021 (Peninsula Humane Society &SPCA and Partners in Animal Care &Compassion/Pets in Need).The
proposals were evaluated on March 4,2021 by a review committee comprised of nine reviewers,including a
Deputy County Manager,a San Mateo County Fiscal Officer,five reviewers from various San Mateo cities,and
subject matter experts from Los Angeles and San Bernardino.The evaluation determined that both proposals
were acceptable, however, Peninsula Humane Society & SPCA (PHS) scored higher overall.
Contract negotiations with PHS started March 24,2021.The negotiating team included the County Manager,
County Counsel,the County Animal Control Manager,and six City representatives.Negotiations were
concluded on April 3, 2021 with the following agreements:
Funding Term: July 1, 2021 - June 30, 2026
Total Contract Amount: $32,548,989.91
City of South San Francisco Printed on 5/18/2021Page 1 of 6
powered by Legistar™
File #:21-380 Agenda Date:5/26/2021
Version:1 Item #:20.
Please refer to Attachment 1 for a chart showing the breakdown of projected operating costs by category over
the next five years. The projection shows an average annual increase of 2.6% over each prior year.
Animal Control services currently provided by PHS include the following,which would continue through June
30, 2026 under the proposed contract:
·Rescue animals;
·Assist public safety;
·Capture at-large stray animals;
·Investigate animal bites and attacks;
·Remove dead animals from public property;
·Remove dead or living wildlife from private property if such wildlife has direct contact with humans
and/or animals that involves a bite or attack;
·Enforce leash laws and local ordinances;
·Euthanize severely injured deer in the field;
·Pick up animals that are injured or confined at schools;
·Respond to calls for animals in traffic;
·Respond to aggressive dogs at large or an aggressive dog that could cause harm to a human or animal;
·Treat injured or sick domestic animals or wildlife;
·Administer dangerous animal permit violations;
·Respond to reports of dogs or cats in traps;
·Receive owned animals for relinquishment;
·Respond to stray patrol requests;
·Provide shelter services, veterinarian care, including the impounding, receiving of stray animals,
sheltering, redemption of animals, treatment to include vaccinations, flea treatment, deworming;
·Treat injured animals;
·Provide animal enrichment while at the shelter;
·Euthanize animals when requested by owners;
·Provide in-person customer service at the County shelter that is open from 11 AM - 7 PM seven days
per week, enable residents to obtain animal licenses, and look for a lost pet;
·Enable residents to visit the PHS website to look for lost animals or find information about available
services;
·Hold monthly vaccine clinics for the residents of the County.
Oversight of Animal Control Services in San Mateo County
The new animal control contract which is the subject of this report was developed in concept and reviewed by a
working group of County managers,City Managers,and other interested city participants which included
personnel from some Police Departments.The San Mateo County City Managers Association (SMCCMA)has
also established a standing committee to do an in-depth review of the contracts,performance audits,cost
sharing formulas,and strategic direction for provision of countywide animal control services.The SMCCMA
committee was directly involved with the County during contract negotiations and had a seat at the table with
PHS and the County to arrive at the final outcome.
The County,with the support,review,and advice of the SMCCMA,other interested city participants,andCity of South San Francisco Printed on 5/18/2021Page 2 of 6
powered by Legistar™
File #:21-380 Agenda Date:5/26/2021
Version:1 Item #:20.
The County,with the support,review,and advice of the SMCCMA,other interested city participants,and
subject matter experts,negotiated a new five-year agreement with PHS.Work on the RFP,and new agreement
and contract negotiations began in earnest in 2019 and concluded in 2021.
Contract Provisions
In collaboration with PHS,the Cities/County negotiating team was able to reduce the proposed budget
submitted by PHS by $1.6 million dollars over 5 years with an increase in services to the residents of the
County from the original RFP proposal.Compared to the current contract cost,the five-year contract represents
a reduction of $577,915 in contract costs over 5 years, again with additional services included.
One of the major structural changes to the contract is that invoicing is based on actual expenditures,as opposed
to a percent of the contracted budget.This will mean that the County and Cities will not receive a refund check
after the annual audit for savings,but also that PHS will not be incentivized to retain 50%of the savings as was
the case with past contract terms.Instead,the new contract includes an incentive for PHS if they meet the
enhanced performance measures set forth in the contract.There will be no extra cost to Cities because this
incentive will be covered by the savings in the negotiated price.What this means for the City is there will be no
increase to the contract costs until year four with a 2.4%increase from the present year,and year five with a
5.1% increase (or 2.7% year over year from year 4) from the current fiscal term.
The Cities will continue to pay the County for administering the agreement,with the first county-wide payment
to be $790,835 for FY 2021-22,including the contract for an annual audit and for PetData to continue to
provide the Chameleon database/reporting,and then subsequent payments increasing between 1%and 3%
annually over the term to $846,894 the final year.These amounts are estimates and the Cities will only be billed
for actual charges.
Outline of increased contract services:
·Establish a process to ensure stray and owner-surrendered animals will not remain in the County Shelter
more than three (3) weeks past the State law-mandated holding period;
·Develop all policies and procedures with the goal of animal welfare, enhancing the cost efficiency and
quality of services provided to the County and participating Cities, and to reflect best practices in the
industry for animal control and care. Contractor’s Policies and Procedures shall be annually submitted
to a committee of County and participating city representatives;
·Ensure that that rabies specimens are transported to the San Mateo County Public Health Laboratory
within 48 hours of an animal entering the County Shelter or of being euthanized (weekends and
holidays excluded);
·Complete health assessments of dogs and cats within 24 hours of the animal entering the County
Shelter;
·Document complete behavioral assessment results in Chameleon Data Management System (or any
successor system) within 4 days of receiving each animal (not including the day of intake);
·Increase reporting to the County and Cities, to include fiscal reporting.
·Audit fiscal and performance data annually;
·Move from 4 performance measures to 36 indicators to evaluate the performance of PHS.
·Add four animal control officers.
Additions or changes to response by Contractor field service officers:
City of South San Francisco Printed on 5/18/2021Page 3 of 6
powered by Legistar™
File #:21-380 Agenda Date:5/26/2021
Version:1 Item #:20.
Immediately respond to all emergency calls of the following types within one (1)hour of the receipt of the
call from the reporting party:
·Public Safety agency request for immediate assistance;
·When juveniles are present on school grounds, any aggressive animal, bat, animal posing a risk to
humans, sick or injured animals, dogs at large or confined, or if a trapped animal is present on the
school grounds;
·Request by a Public Safety Official or Fish & Wildlife officer to respond to a mountain lion or an
escaped exotic animal that is an imminent threat to people. Handling of these situations will be a joint
response between the requestor and the Contractor. Contractor will be acting in an advisory capacity.
Contractor is responsible for arranging a third party to handle, transport and/or care for exotic animals.
If a third party is retained by Contractor, said third party shall have lead advisory responsibilities. Public
Safety Officials and/or Contractor will determine if Fish and Wildlife need to respond to the scene.
Contractor will remain on the scene with requesting Public Safety Official until situation is resolved.
Prior to this Contract PHS would not respond to mountain lion calls.
Respond without unnecessary delay, within (4) hours of receipt of the call from the reporting party:
·Dog or cat in trap: in the current contract PHS responds within 24 hours; under the new contract
response to occur within four hours;
·Animal in custody (stray confined): under current contract PHS responds within 24 hours; under the
new contract response will be within four hours;
·Dead animal at a school between 7:00 AM and 8:00 PM (excluding holidays): under the current contract
PHS responds within 24 hours; under the new contract response will be within four hours.
Respond without unnecessary delay within a maximum of 18 hours of receipt of the call from the
reporting party and as soon as reasonably possible beforehand to the following situations:
·Dead animal pick-up: current contract response time is 24 hours; new contract response will be within
18 hours;
·Animal bite quarantines: current contract response time is 24 hours; new contract will be within 18
hours.
If there are no calls pending in the other priority categories:
·Officers will patrol city and County parks and neighborhoods in areas accessible by Contractor’s
vehicle and will maintain a patrol of no farther 500 yards from the vehicle. This is not in the current
contract and will be added to the new contract.
FISCAL IMPACT
The City of South San Francisco’s estimated share of the total contract for FY 21-22 is 10.09%,which
calculates to $662,368,with the percentage shares for each city revisited annually.The number of service calls
and sheltering animals generated by each city is tracked,and the average of the last three years’data is used to
set the upcoming year’s costs for member Cities and for the County.Each city’s (and unincorporated County)
three-year average usage data is weighted 41%for field services and 59%for shelter services,with a credit for
revenues. The percentage cost share for each member agency is summarized below:
City of South San Francisco Printed on 5/18/2021Page 4 of 6
powered by Legistar™
File #:21-380 Agenda Date:5/26/2021
Version:1 Item #:20.
City Distribution Percentage
Atherton 1.04%
Belmont 2.89%
Brisbane 0.70%
Burlingame 3.84%
Colma 0.49%
Daly City 10.06%
East Palo Alto 8.01%
Foster City 3.17%
Half Moon Bay 2.03%
Hillsborough 1.72%
Menlo Park 4.72%
Millbrae 2.18%
Pacifica 5.24%
Portola Valley 0.47%
Redwood City 1 2.97%
San Bruno 5.71%
San Carlos 2.97%
San Mateo 13.95%
South San Francisco 10.09%
Woodside 1.18%
County 6.57%
Total 100.00%
There are cost incentives built into the new agreement.There will be an additional amount of $100,000
annually included in the total budget to provide an incentive.Ability to access incentive funds will be
determined based on the following metrics:
·25 incentive performance measure targets met - Contractor will receive 100% of incentive, or $100,000;
·23/25 (90%) of incentive performance measures met, Contractor will receive $75,000;
·20/25 (80%) of incentive performance measures met, Contractor will receive $25,000.
Incentive money is to be used to benefit the animals in San Mateo County (i.e.,additional micro-chipping and
vaccine clinics,mobile spay and neuter,disaster equipment,etc.),and Contractor will provide a summary
report on how the incentive money was spent.
Cost Allocation to Cities and Unincorporated County:
As mentioned above,annual costs are divided up in two ways.The first is to divide costs using a three-year
average of usage,weighted 41%on field services and 59%on shelter usage.This weighting was selected by the
negotiating team as it is representative of how PHS’s costs are actually divided.
The second factor in dividing costs is how to factor in offsetting revenues from animal licensing and collected
fees.The contract gives each city credit for the animal licensing and collected fee revenue attributable to that
particular city as a direct offset of its own share of costs.That change gives Cities a mechanism to lower their
costs by allowing them to do additional outreach to their residents to license and vaccinate their animals.
Attachment 2 shows the estimated animal control costs by agency for FY 2021/22, including the cost
City of South San Francisco Printed on 5/18/2021Page 5 of 6
powered by Legistar™
File #:21-380 Agenda Date:5/26/2021
Version:1 Item #:20.
calculations and revenue offsets.
Performance / Financial Audit:
The agreement provides for an annual performance or fiscal audit if the Cities and County agree there is a need
to assess whether PHS is achieving efficiency and effectiveness in performance of the services provided,and
provides a copy of the performance audit to the Cities.The parameters of the audit and cost will be determined
by a subgroup of all parties through a County administered RFP process.That RFP and the review process will
be coordinated with interested city participants, such as through the SMCCMA.
South San Francisco’s estimated cost for the County animal services agreement,$662,368,will be included in
the City’s proposed annual operating budget for FY 2021-22.
RELATIONSHIP TO STRATEGIC PLAN
Approval of the shared county-wide Animal Control Services contract supports Strategic Plan Priority #2,
Quality of Life,by providing resources for residents to adopt,license,and care for pets;Priority #3,Financial
Stability,by realizing lower costs for services than South San Francisco could likely achieve on its own;
Priority #4,Public Safety,by contributing funding to a provider that will respond in cases that involve animals
that are endangered, stray, aggressive or dangerous, remove dead animals, and investigate dog bites.
CONCLUSION
Animal control services are highly specialized,require the ability to quickly deploy trained animal control
officers in case of emergency,necessitate having a well-equipped brick and mortar facility to treat and house
animals,the provision of veterinary and euthanasia services,requires specialized vehicles and equipment,and
involves a host of other operational and administrative needs which it would be difficult and costly for South
San Francisco to provide independently.Joining together with other cities in the County is a cost-effective way
to provide shared,centralized services,and the City also benefits from the issuance of a competitive RFP and
contract negotiations which represent all member cities.Staff thank and acknowledge the County and City staff
and representatives who worked hard to evaluate and improve the contract for the next five-year term.
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute an
agreement with the County of San Mateo for continued provision of animal control services for a five-year term
beginning July 1, 2021, at an estimated cost of $662,368 for FY 2021-22.
Attachment:
1.Five Year Total Projected Costs by Category, 2021/22 - 2025/26
2.Estimate - FY 2021 Animal Control Costs by City (4/12/21)
3.Presentation (5/26/21)
City of South San Francisco Printed on 5/18/2021Page 6 of 6
powered by Legistar™
Attachment 1
San Mateo County Shared Animal Control Services Agreement
Projected Operating Costs by Category
Five Year Cost Projection FY 2021/22 – FY 2025/26
Year 1 Budget Year 2 Budget Year 3 Budget Year 4 Budget Year 5 Budget Grand
Budget Category Total Total Total Total Total Total
Personnel $3,432,241.20 $3,529,662.03 $3,635,551.89 $3,744,618.44 $3,856,957.00 $18,199,030.55
Fringe $1,120,626.75 $1,152,434.65 $1,187,007.69 $1,222,617.92 $1,259,296.46 $5,941,983.48
Operating
Expenses $1,139,500.00 $1,162,290.00 $1,185,535.80 $1,209,246.52 $1,233,431.45 $5,930,003.76
Equipment $78,200.00 $79,764.00 $81,359.28 $82,986.47 $90,058.36 $412,368.10
Subcontracts $387,080.00 $373,221.60 $379,486.03 $385,875.75 $392,393.27 $1,918,056.65
Other Costs $31,643.00 $30,108.00 $30,514.98 $28,678.90 $26,602.48 $147,547.36
Total
Expenditure $6,189,290.95 $6,327,480.28 $6,499,455.67 $6,674,024.00 $6,858,739.01 $32,548,989.91
Provided by the County of San Mateo
May 26, 2021
Animal Control Services Agreement
County of San Mateo -FY 2021/22 –FY 2025/26
South San Francisco City Council Meeting
May 26, 2021
Background
•20 Cities in San Mateo County have contracted with the County to provide animal control services
since 1952
•Shared service results in lower costs than cities are likely to achieve by providing animal control by
themselves
•Peninsula Humane Society & SPCA (PHS) has historically contracted with County to be the service
provider
•PHS operates new 45,000 sf facility owned by the County, located at 12 Airport Boulevard in San
Mateo
•PHS separately operates the Lantos Shelter in Burlingame, which handles animal adoptions; not
included in this agreement
•Current contract with PHS expires June 30, 2021
Animal Control Facility
12 Airport Boulevard, San Mateo
https://youtu.be/s5Kgg_SWkWA
Animal Control Facility
12 Airport Boulevard, San Mateo
Process
•Request for proposals (RFP) released to 71 organizations
•Two vendors responded
•Review committee, which included Deputy County Manager, San Mateo County Fiscal Officer, 5
reviewers from San Mateo cities, and 2 subject matter experts, ranked PHS highest
•Negotiating team included County Manager, County Counsel, County Animal Control Manager,
and 6 City representatives
New Agreement Terms
•Funding Term: July 1, 2021 – June 30, 2026
•Total Contract Amount: $32,548,990
•Increase in services, with reduction in costs of $577,915 over 5 years
•Invoicing to cities based on actual expenditures
•Financial incentive to vendor for meeting enhanced performance measures as defined in
contract
Services
•Rescue animals
•Assist Public Safety
•Capture at-large stray animals
•Investigate animal bites and attacks
•Remove dead animals from public property
•Remove dead or living wildlife from private property if such wildlife has direct contact with
humans and/or animals that involves a bite or attack
•Enforce leash laws and local ordinances
Services
•Pick up animals that are injured or confined at schools
•Respond to calls for animals in traffic
•Respond to aggressive dogs at large or an aggressive dog that could cause harm to a human or
animal
•Treat injured or sick domestic animals or wildlife
•Administer dangerous animal permit violations
•Respond to reports of dogs or cats in traps
•Receive owned animals for relinquishment
Services
•Respond to stray patrol requests
•Provide shelter services, veterinarian care, including the impounding, receiving of stray animals,
sheltering, redemption of animals, treatment to include vaccinations, flea treatment,
deworming
•Provide animal enrichment while at the shelter
•Euthanize animals when requested by owners
Services
•Seven days per week, enable residents to obtain animal licenses, and look for a lost pet
•Enable residents to visit the PHS website to look for lost animals or find information about
available services
•Hold monthly vaccine clinics for the residents of the County
•Euthanize severely injured deer in the field
Increased Contract Services
•Ensure stray and owner-surrendered animals will not remain in the County Shelter more than 3
weeks past the State law-mandated holding period
•All policies and procedures to have goal of animal welfare, and reflect best practices
•More timely processing of rabies specimens
•Dog and Cat health assessments within 24 hours of entering County Shelter
•Behavioral assessments to be entered into data management system within 4 days of receiving
the animal
Increased Contract Services
•Increased reporting to County and Cities
•Annual audit of fiscal and performance data
•Move from 4 performance indicators to 36
•Add 4 animal control officers
Field Service Enhancements
•Immediate response within 1 hour for high Priority 1 calls: public safety request, aggressive
animal on school grounds, mountain lion as joint response with requesting jurisdiction
•Response within 4 hours for Priority 2 calls: dog or cat in trap, animal in custody, dead animal at
school between 7 am and 8 pm
•Response within 18 hours for Priority 3 calls: dead animal pick-up, animal bite quarantines
•If no calls pending, officers to patrol parks and neighborhoods
Attachment 1
San Mateo County Shared Animal Control Services Agreement
Projected Operating Costs by Category
Five Year Cost Projection FY 2021/22 –FY 2025/26
Year 1 Budget Year 2 Budget Year 3 Budget Year 4 Budget Year 5 Budget Grand
Budget Category Total Total Total Total Total Total
Personnel $3,432,241.20 $3,529,662.03 $3,635,551.89 $3,744,618.44 $3,856,957.00 $18,199,030.55
Fringe $1,120,626.75 $1,152,434.65 $1,187,007.69 $1,222,617.92 $1,259,296.46 $5,941,983.48
Operating
Expenses $1,139,500.00 $1,162,290.00 $1,185,535.80 $1,209,246.52 $1,233,431.45 $5,930,003.76
Equipment $78,200.00 $79,764.00 $81,359.28 $82,986.47 $90,058.36 $412,368.10
Subcontracts $387,080.00 $373,221.60 $379,486.03 $385,875.75 $392,393.27 $1,918,056.65
Other Costs $31,643.00 $30,108.00 $30,514.98 $28,678.90 $26,602.48 $147,547.36
Total
Expenditure $6,189,290.95 $6,327,480.28 $6,499,455.67 $6,674,024.00 $6,858,739.01 $32,548,989.91
Cost Allocation –20 Cities and Unincorporated County
•Atherton 1.04%
•Belmont 2.89%
•Brisbane 0.70%
•Burlingame 3.84%
•Colma 0.49%
•Daly City 10.06%
•East Palo Alto 8.01%
•Foster City 3.17%
•Half Moon Bay 2.03%
•Hillsborough 1.72%
•Menlo Park 4.72%
•Millbrae 2.18%
•Pacifica 5.24%
•Portola Valley 0.47%
•Redwood City 2.97%
•San Bruno 5.71%
•San Carlos 2.97%
•San Mateo 13.95%
•S. San Francisco 10.09%
•Woodside 1.18%
•County 6.57%
Total 100.00%
South San Francisco Costs – FY 2021/22
•Estimated costs for budgeting: $662,368
•Invoice in December based on actual costs
•SSF may reduce fees by encouraging residents to license pets, as revenue generated from SSF
residents is deducted as offsetting costs
Questions
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-381 Agenda Date:5/26/2021
Version:1 Item #:20a.
Resolution authorizing the City Manager to execute an agreement with the County of San Mateo for continued
provision of animal control services for a five-year term beginning July 1,2021,not to exceed $662,368 for FY
2021/22.
WHEREAS,Animal Control has been one of the longest running regional shared services in San Mateo
County,in which all twenty cities in the County have participated since 1952,taking advantage of the
economies of pooling resources to realize lower costs for services than each city could likely achieve by
providing its own resources; and
WHEREAS,the contract with the current provider,the Peninsula Humane Society &SPCA (PHS),expires
June 30, 2021; and
WHERAS,Animal control services are housed in a facility owned by the County at 12 Airport Boulevard in
San Mateo; and
WHEREAS,a Request for Proposals was released to 71 organizations on January 5,2021 for an Animal
Control and Services contractor to serve San Mateo County and two contractors submitted a proposal; and
WHEREAS,a review committee comprised of nine reviewers,including a Deputy County Manager,San Mateo
County Fiscal Officer,five reviewers from various San Mateo cities,and two subject matter experts evaluated
the proposals and selected PHS to be the preferred contractor; and
WHEREAS,the five-year term of the contract shall be from July 1,2021 -June 30,2026,with a total contract
amount for regional services of $32,548,990; and
WHEREAS,Animal Control Services to be provided by this contract include,but are not limited to,response to
local requests for animal rescue,capture of at-large stray animals,investigation of animal bites and attacks,
removal of dead animals from public property,response to situations in which wildlife come into contact with
humans,enforcement of leash laws and local ordinances,euthanize animals where necessary,collection of
animals that are injured or confined at schools,response to calls for animals in traffic,response to aggressive
dogs,treatment of injured or sick domestic animals or wildlife,provision of shelter services,veterinary care,
treatment of injured animals,issuing animal licenses,resource for residents looking for lost pets,and provision
of other services for pets; and
WHEREAS,the newly negotiated contract increases the services provided by the current contract,with a
City of South San Francisco Printed on 5/29/2021Page 1 of 2
powered by Legistar™
File #:21-381 Agenda Date:5/26/2021
Version:1 Item #:20a.
reduction in cost of $577, 915 over 5 years; and
WHEREAS,South San Francisco’s estimated share for FY 2021/22 is 10.09%of the total cost,or $662,368,
with invoicing to be issued in December of each year determined by actual costs;and future costs have been
projected over the five-year term to include an average increase of 2.6% over each prior year; and
WHEREAS,the agreement provides for an annual performance or fiscal audit if the Cities and County agree
there is a need to assess whether PHS is achieving efficiency and effectiveness in performance of the services
provided, and provides a copy of the performance audit to the Cities.
NOW,THEREFORE,BE IT RESOLVED,by the City of South San Francisco that the City Council hereby
authorizes the City Manager to execute an agreement attached herewith as “Exhibit A”with the County of San
Mateo for continued provision of animal control services for a five-year term beginning July 1, 2021.
*****
City of South San Francisco Printed on 5/29/2021Page 2 of 2
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-405 Agenda Date:5/26/2021
Version:1 Item #:21.
Report regarding an ordinance to amend Title 15 of the South San Francisco Municipal Code to adopt Reach
Codes for Electrical Energy and Electric Vehicle Charging Stations (Alex Greenwood,Director of Economic
and Community Development)
RECOMMENDATION
Staff recommends the City Council waive reading and introduce a proposed ordinance to enact Reach
Codes to establish stricter local requirements for:(a)electrical energy and (b)electric vehicle (EV)
charging stations.
BACKGROUND/DISCUSSION
The City has a longstanding priority to promote sustainability and reduce greenhouse gases (GHGs).As part of
these efforts,in 2017,the City joined Peninsula Clean Energy (PCE).PCE is an energy consortium composed
of all cities in San Mateo County and county government,which enables the purchase of electricity directly
from renewable energy providers.The City’s partnership with PCE has led to discussions on how to further
reduce GHG emissions,including the exploration of Reach Codes.“Reach Codes”are local amendments to the
State Energy Codes intended to further reduce greenhouse gas emissions.
On January 27,2021,the Council held a study session on Reach Codes.As a result,the Council directed staff to
pursue reach codes for new residential construction to (a)require electric power,and (b)increase the
requirements for EV charging stations.
Context & Process for Reach Code Adoption
Every three years,the State adopts new building standards that are organized in Title 24 of the California Code
of Regulations,referred to as the California Building Standards Code.This regular update is referred to as a
“code cycle.” The current code cycle was adopted in 2019 and became effective on January 1, 2020.
Cities have the authority to adopt Reach Codes that require efficiency standards that are above the minimum
state code requirements.The City currently adopts the California building and energy codes by reference under
Title 15 of the South San Francisco Municipal Code,with additional local amendments tailored to the City’s
particular local characteristics.To adopt a local Energy Reach Code,the City would adopt further local
amendments to the state codes and codify these changes under Title 15.Energy reach codes must be filed with
the State.In addition,the California Energy Commission (CEC)requires that a cost-effectiveness study be
conducted and filed in the case of local amendments to the Energy Code (Title 24,Part 6).The City must
demonstrate to the CEC,using the cost-effectiveness study,that the amendments to the code are financially
responsible and do not represent an unreasonable burden to the non-residential and residential applicants.
Statewide Cost-Effectiveness Study for Energy Code Reach Codes
The California Statewide Codes and Standards Program (Statewide Program)facilitated a cost-effectiveness
study for Energy Code reach codes that examined different performance-based approaches for new construction
of specific building types.Performance-based ordinances mandate an increase in the overall energy efficiency
required but leave flexibility for the builder on how to achieve this goal.
City of South San Francisco Printed on 5/21/2021Page 1 of 4
powered by Legistar™
File #:21-405 Agenda Date:5/26/2021
Version:1 Item #:21.
The Statewide Program’s analysis estimated cost-effectiveness of several building prototypes including one-
story and two-story single-family homes,a two-story and five-story multifamily building,a three-story office
building,a one-story retail building,and a four-story hotel.The single-family homes,multifamily homes,and
office building prototypes are directly applicable to the City of South San Francisco development.
City staff analyzed the most recent permit data to explore specific building types and sizes that would be
appropriate for a possible Energy Reach Code.Over the past two years,the City has approved 17 new single-
family homes,three new multi-family buildings,and 24 new commercial buildings.Of the 24 new commercial
buildings,eight were laboratory facilities,which pose specific challenges to all-electric construction since these
buildings often contain specialized equipment that require gas.
DISCUSSION
As mentioned above,the Council directed staff to draft Reach Codes to:(1)promote electrical energy in new
residential construction and (2) increase the number of EV charging stations in new residential construction.
1.Building Appliance Electrification
For building appliance electrification in California,the options for Reach Codes fall generally into three
categories:
·Option 1 - Natural Gas Ban: No gas hookup allowed (via municipal ordinance).
·Option 2 - All-Electric Required: Appliances must be electric (via Energy Code, Title 24).
·Option 3 -All-Electric Preferred:Allows mixed-fuel buildings with high energy performance,requiring
additional energy efficiency measures,battery storage,and/or pre-wiring for buildings to be electric-
ready.
After careful deliberation,the City Council endorsed Option 2 (all-electric required model)as the preferred
approach for crafting a proposed Energy Reach Code in South San Francisco.This approach comes close to the
same projected level of GHG reductions as an outright natural gas ban,since it requires specific end-uses to
install electric appliances,with exceptions.For multiple reasons including health,safety,economics,and
environmental benefits,there is considerable interest in mandating all-electric new construction,or “building
electrification,”which means that the buildings would not have any fossil fuel services.All-electric buildings
have electric appliances for space heating,water heating,clothes-drying,and cooking.The interest in building
electrification stems from the fact that Peninsula Clean Energy is providing 90%carbon-free electricity and
eliminating the use of natural gas can greatly reduce greenhouse gas emissions from the building sector.The All
-Electric Reach Code applies only to residential projects and allows modifications be made for projects due to
infeasibility in meeting the requirements.Further,this Reach Code exempts multi-family residential projects
with 100 units or more that receives valid entitlements within six months from the effective date of the Reach
Code ordinance.
2.Electric Vehicle Charging Infrastructure Reach Codes
Unlike an Energy Reach Code,a Reach Code for EV charging infrastructure would not require a cost-
effectiveness study.This is because EV charging infrastructure is governed by a different part of Title 24 known
as “CALGreen”(i.e.,Title 24,Part 11,or the Green Building Code).However,to evaluate the financial impact
on first costs,staff has worked closely with PCE and Silicon Valley Clean Energy (SVCE),which recently
analyzed of the cost of implementing various EV measures.In addition,staff has worked with the Statewide
Program’s team to establish new construction EV requirements which are more in-line with local EV adoption
City of South San Francisco Printed on 5/21/2021Page 2 of 4
powered by Legistar™
File #:21-405 Agenda Date:5/26/2021
Version:1 Item #:21.
Program’s team to establish new construction EV requirements which are more in-line with local EV adoption
trends, while providing flexibility for the builder and keeping construction costs as low as possible.
PCE’s Model Code includes the following recommended requirements for EV infrastructure in residential
developments:
·Single Family Dwelling:One dedicated “plug and play”Level 1 circuit,and one dedicated “plug and
play” Level 2 EV circuit.
·Multi-Unit Dwelling, <20 units: Per unit, a single “plug and play” Level 2 EV circuit.
o Exception: Not required for units without parking
·Multi-Unit Dwelling,>20 units:75%of the units,a single “plug and play”Level 1 EV circuit;25%of
the units, a single “plug and play” Level 2 EV circuit.
o Exception: Not required for units without parking
“Plug and play” is defined as a full circuit installed including capacity to deliver electricity and outlet.
The proposed EV ordinance will address several logistical items.Projects with limited square footage may have
particular challenges in relation to siting EV equipment and meeting parking and accessibility requirements
particular to those projects.EV charging equipment typically requires the installation of bollards or other safety
measures which also impacts square footage.Currently,the City may grant parking variances in situations
where space constraints are a barrier for vehicle parking spaces and electric vehicle parking spaces.Exceptions
can be considered for sites where the increased cost of utility service or on-site transformer capacity is overly
burdensome.
Accordingly,the proposed EV Reach Code ordinance is crafted to allow exceptions for the following specific
conditions or projects:
·Spaces accessible only by automated mechanical car parking systems.
·Accessory Dwelling Units (ADU)and Junior Accessory Dwelling Units (JADU)without additional
parking facilities and without electrical panel upgrade or new panel installation.
·Dwelling units with only one parking space may install a Level 2 EV Ready Space.
·Multifamily residential projects with at least 100 units and that have obtained entitlements within six
months after the effective date of the Reach Code ordinance must provide EV spaces capable of
supporting future EV charging equipment for at least 10%of the total number of parking spaces.This
ten percent standard is the default currently required by the state CALGreen Code.Calculations for the
required number of EV spaces shall be rounded up to the nearest whole number.
·Ability to consider,on a case by case basis,a reduction in the number of required EV Ready Spaces if
the new residential development is being built on a space-constrained site.
·All multifamily Affordable housing,10%of dwelling units with parking space(s)shall be provided with
at least one Level 2 EV Ready Space.Calculations for the required minimum number of Level 2 EV
Ready spaces shall be rounded up to the nearest whole number.The remaining dwelling units with
parking space(s) shall each be provided with at least a Level 1 EV Ready Space.
·Exceptions can be considered,on a case by case basis,if the applicant provides documentation detailing
that the increased cost of utility service or on-site transformer capacity would cause “extreme hardship”-
for example,would exceed an average of $4,500 among parking spaces-with Level 2 EV Ready Spaces
and Level 1 EV Ready Spaces.If costs are found to create such hardship (i.e.exceed that average cost
number),the applicant shall provide EV infrastructure up to a level that would not exceed this cost for
utility service or on-site transformer capacity.
City of South San Francisco Printed on 5/21/2021Page 3 of 4
powered by Legistar™
File #:21-405 Agenda Date:5/26/2021
Version:1 Item #:21.
3.Public Outreach & Feedback
Prior to the January 27th study session,staff reached out to several stakeholder groups for anecdotal feedback
that could help frame the discussion for the Council.Staff contacted the Chamber of Commerce,multifamily
residential developers (Sares Regis,SummerHill,Fairfield),R&D businesses (Genentech,Amgen),
biotechnology developers (Alexandria Real Estate,BioMed Realty),and an industrial developer (ProLogis).
Based on the initial feedback from the business community, there were two broad themes that emerged:
·For newly constructed multi-family residential,developers know how to plan,design,and build all-
electric buildings,and in many cases it simplifies and reduces the overall cost of construction.On the
other hand,staff identified at least one developer that requested the flexibility to provide gas power for
outdoor amenities, such as grills or fire pits.
·For non-residential uses -especially biotechnology,manufacturing,industrial,and certain types of
restaurants -a reach code that requires electric power would have potentially severe impacts on
operating costs,construction design (due to electrical rooms taking up more space),and reliability (due
to concerns with the existing electric power grid).Most of the businesses sampled were sympathetic and
open to the concept of all-electric reach codes,but strongly urged that any such reach codes be phased
in over a long period (e.g., five or more years) even for new construction.
During the subsequent four months,staff conducted additional public outreach,including an online Community
Meeting held on March 31,2021,which was attended by 13 members of the public.In addition,an
informational presentation was made to the Planning Commission on May 6,2021.During this period,staff has
worked with PCE to refine the proposed reach codes and draft the specific language to amend the City’s
Municipal Code.
FISCAL IMPACT
The proposed Reach Codes would not have any fiscal impact to the City.
RELATIONSHIP TO THE STRATEGIC PLAN
The proposed Reach Codes would help implement the Open Space &Conservation Element of the General
Plan -Policies 7.3-G-3,7.3-G-4,7.3-I-7 and 7.3-I-12 (Air Quality &Greenhouse Gas Emissions)-and they are
consistent with the “Robust Environmental Sustainability Program”goal set forth in Priority #2 (Quality of
Life) of the City’s Strategic Plan.
CONCLUSION
Staff recommends the Council waive reading and introduce the proposed ordinance to enact Reach Codes to
establish stricter local requirements for electrical energy and EV charging stations.
In the case of the electric power reach code,the proposed code will require further review and certification by
the California Energy Commission before taking effect.As part of its review,the California Energy
Commission will hold a 15-day public comment period;and City staff will be asked to respond to public
comments on an as-needed basis.After the ordinance has completed the Energy Commission procedures and
receives approval, the ordinance will become enforceable for impacted construction projects within the City.
City of South San Francisco Printed on 5/21/2021Page 4 of 4
powered by Legistar™
Residential Reach Codes
for Electric power & EV
Charging Stations
City Council
May 26, 2021
2
•Local enhancements to state code
•Can be adopted at any time
•Next code cycle takes effect Jan 1, 2023
•Proposed Ordinance addresses new residential for:
1.Building electrification –reduced use of natural gas
2.Electric vehicle (EV) charging –increased EV readiness
•Improves economic and energy performance for
new construction
What are Reach Codes?
3
•2017 –City joins Peninsula Clean Energy
•2020 –Council directs staff to explore reach codes
•Jan 2021 –Council Study Session
•Jan-April 2021 –Public outreach, code development
& Planning Commission
Timeline
4
Building Electrification
5
All Electric Residential Buildings
•Uses only electricity for energy, with no natural gas
or propane plumbing
•May include solar thermal pool heating, or fossil
fuels for backup power generation
•Includes significant renovations (replacing >50% of
existing foundation or >50% of existing framing).
Any pre-existing gas/propane plumbing or
equipment is capped off
6
Building Electrification Exemptions
•Multifamily projects >100 units with valid
entitlement permit (incl. 6 months after
adoption)
•Where there is no commercially available
technology or approved code compliance
method.
•Must include conduit and panel capacity or
pre-wiring
7
EV Model Codes
8
Electric Vehicle Code Options
Speed Readiness Number
8
Level 1
3-4 miles per
charging hour
Level 2
10-20 miles per
charging hour
Level 3
150+ miles per charging hour
EV Capable
EV Ready
EV Charging Station
Percent of
Parking Spaces
9
EV Cost of New Reach Code vs. Retrofit
•Retrofit costs shown are “best
case”
•Retrofit can be much higher
•PG&E retrofit 'cost-per-port’
ave.is $18,000
•Costs include wiring, switch
gear, conduit, trenching, and
secondary transformer
Cost per Parking Space
New Construction Reach Code vs Retrofit under CA code
10
Electric Vehicles -Single and Two-family New Construction
2019 CALGreen
Proposed
Mandatory
Single Family
Two -Family
Townhome
(1) Level 2 EV Capable
for one parking space
per dwelling unit
2 EV spaces total:
•1 Level 2 EV Ready circuit
•1 Level 1 EV Ready circuit ELECTRIC
VEHICLE
OUTLET
11
Electric Vehicles -Multifamily New Construction
2019 CALGreen
Proposed
Mandatory
Multi-Family
10%
25%
75%
First ≤20 Dwelling Unit
parking spaces
For each DU parking
space over 20
100%
ELECTRIC
VEHICLE
OUTLET
10% Level 2
EV Capable
One Level 2 EV Ready for first 20 dwellings, then:
•25%Level 2 EV Ready (10% in affordable housing)
•75%are Level 1 EV Ready (90% in affordable housing)
Encouraged to include Automatic Load Management Systems
(≥1.4kW and ≥ 8A min)
12
EV Reach Code Exceptions
•ADU/JADU units without electrical service or panel upgrades.
•SF Dwellings with only one space ⇨1 Level 2 EV-ready space
•Multifamily Affordable Housing has lower requirements
•Multifamily projects entitled within 6 months after effective date
•Infeasibility, due to site constraints or demonstrated economic
hardship (case by case basis)
13
PCE EV Charging Incentives
Property Category Property Type Port Type Port Incentive Applicable Cap
Existing
Multi-Unit Dwelling L1 outlet $2,000 No cap
L2 EVSE port $5,500 75% of costs, up to $44k
Affordable Housing Multi-Unit
Dwelling
L1 outlet $2,500 No cap
L2 EVSE port $5,500 Up to $44,000
Workplace L1 outlet $2,000 No cap
Any Make Ready circuit $2,000 Up to $20,000
New
Market Rate
Multi-Unit Dwelling
(Above Code)
L1 outlet $1,000 No cap
L2 EVSE port $2,000 Up to $40,000
Affordable Housing Multi-Unit
Dwelling
L1 outlet $1,500 No cap
L2 EVSE port $2,500 Up to $100,000
New or Existing Any Resilient L2 or DCFC port $10,000 Up to $50,000
14
Staff recommends the Council waive reading &
introduce the proposed ordinance to enact Reach
Codes for electric energy & EV charging stations
Recommendation
Q&A slides
16
•Major economic value for residents
•Safer and healthier homes
•Advance climate goals
•Align with state decarbonization goals
•Enable much greater EV adoption
•Fiscal prudence –more cost effective to
address at new construction
•This Reach Code effort applies only to
NEW RESIDENTIAL construction
Summary of Benefits
Over $50M/yr
San Mateo Co “fuel” savings by
reaching 45,000 EVs in 2025
1-2 tons CO2
avoided per year for
every home
17
Health Benefits
•Gas stoves in homes increase children’s
asthma risk by 42%
•Total electric living eliminates risk of carbon
monoxide poisoning
•Induction ranges automatically turn off when
not in-use, eliminating a leading cause of
house fires
Gas Stoves Can Emit Elevated Indoor Nitrogen Dioxide (NO2) Levels Often
Exceeding Indoor Guidelines and Outdoor Standards. Source: Health Effects from
Gas Stove Pollution, Rocky Mountain Institute, 2020, https://rmi.org/insight/gasstoves-
pollution-health.
18
Building Reach Code Options
Reach Code Type How it Works
Natural Gas Ban No gas hookup allowed (via municipal ordinance). Limited exceptions.
All-Electric Required
for Residential
Appliances must be electric (via Energy Code), EXCEPT:
1.Multifamily DHW with entitlement / land use permit
2.No compliance pathway in the energy code
3.Nonresidential occupancies
Exempted appliances under #1-2 must have conduits or conductors
supplied to reduce retrofit costs for future electrification
All-Electric Preferred
Allows mixed-fuel buildings with high energy performance:
•additional energy efficiency measures
•battery storage
•Conduits or conductors for fossil-fueled appliances
South SF
Proposed
19
•All-electric homes are less
expensive to build
•Natural gas plumbing, metering
and venting is not required
•Multiple independent analysis
including California Energy
Commission and University of
California
•University of California commits
to all-electric construction for all
new buildings
All-Electric New Construction Costs Less
Than With Gas
$18,620
$29,200
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
All-Electric Mixed-Fuel
Construction Costs of Thermal
Systems
Single-Family Home
Clothes Dryer
Construction: same
Monthly: $11/mo ↑
Cooktop
Construction: $380 ↑
Monthly: $6/mo ↑
Gas Meter & Service
Not Needed
Construction: $6,000 ↓
Monthly: $7/mo ↓
Water Heater
Construction: $510 ↓
Monthly: $7/mo ↑
Space Heater
Construction: $2000 ↓, assuming air-
conditioning also installed
Monthly: $10/mo ↓
Electric Vehicle Charger
Construction: Same cost,
including incentives
On-going: $138/mo ↓
Indoor Gas Piping
Not Needed
Construction: $2,450 ↓
Electrifying New Single Family Homes in the Bay Area –The Cost Story
Construction and monthly energy costs of thermal systems are based on Residential Building Electrification in California by E3 (April 2019); electricity costs specific to PCE/SVCE territory.
All-Electric Home, Increased Solar bill impacts are based on Low-Rise Residential New Construction 2019 Cost Effectiveness Study by Frontier Energy (August 2019) Version 8 10/21/2019
All-Electric Home
Construction: $10,580 ↓
Monthly:$7/mo ↑
3 MT CO2e Carbon Emissions Savings per home,
per year based on 2030 grid mix
$191 Net Lifecycle Cost Savings per year for an
all-electric home versus the mixed-fuel equivalent
$29,200$18,620Mixed-Fuel Home
Capital Cost of Thermal Systems
All-Electric Home,
Increased Solar
Construction: Equivalent
Monthly: $5/mo ↓
Summary
5,600 kWh
14,100 kWh9,000 kWhMixed-Fuel Home
Annual Energy Use & Generation
Electricity
Gas
21
City Status
Reach Code Type
Electric Preferred All-Electric Natural Gas Bans EV Infrastructure
San Mateo CountyBrisbane Adopted X
Burlingame Adopted X X
Daly City Evaluating X
East Palo Alto Adopted X X
Menlo Park Adopted X X
Millbrae Adopted X X
Pacifica Adopted X
Redwood City Adopted X X
San Bruno Evaluating
San Carlos Adopted X X
San Mateo Adopted X X
San Mateo County Adopted X X
South San Francisco Evaluating Evaluating (Res)X
Santa Clara CountyCampbell Adopted X (Res)X
Cupertino Adopted X X
Los Altos Adopted X
Los Altos Hills Adopted X (Res)
Los Gatos Adopted X (Res)X
Milpitas Adopted X X
Morgan Hill Adopted X
Mountain View Adopted X X
Palo Alto Adopted X (NonRes)X (Res)X
San Jose Adopted X X
Saratoga Adopted X
Sunnyvale Adopted X
NeighborsAlameda Adopted X
Albany Adopted X
Berkeley Adopted X X X
Hayward Adopted X (NonRes)X (Res)
Marin County Adopted X
Mill Valley Adopted X (Res)X
Oakland Adopted X
Piedmont Adopted X (Res)
Richmond Adopted X
San Anselmo Adopted X
San Francisco Adopted X X
Santa Cruz Adopted X
Santa Rosa Adopted X (Res)
What have other cities done?
•42 Cities have adopted a
decarbonization reach code in
the 2019 cycle
•Most have been All-Electric
22
Automatic Load Management
“A control system which allows
multiple EV chargers or EV-Ready
electric vehicle outlets to share a
circuit or panel and automatically
reduce power at each
charger…designed to deliver a
minimum of 8-amperes and not less
than 1.4-kiloWatts… to each EV
space.”
1.8kW 1.8kW 1.8kW 1.8kW
3.6kW 3.6kW
7.2kW
23
Common Concerns (1 of 2)
Concern Response
Distribution grid upgrades are
expensive
Sometimes true. Costs are offset by savings of all-electric
construction.
Resilience, power-shutoffs Real problem, but gas does not help. Gas appliance
ignition is electric. In emergencies gas is also shut-off.
State policy for grid hardening is key.
Uniformity Fair Concern, but all-electric is simpler & not adopting
ensures future risk. PCE and regional partners are
encouraging consistency. All-electric is simple and inaction
locks in future cost (retrofits, rates) and risk (fire).
Central heat pump water
heating requires more design
expertise and space than
gas boilers.
True, training needed.There are scores of working
systems, but best practice is still under development.
We recommend exempting projects with significant
space concerns (i.e., entitled projects).
24
Common Concerns (2 of 2)
Concern Response
All-Electric heating
uses too much energy
or can’t work in our cool
climate
False. All-electric heat pumps are highly efficient and effective
in weather far colder than ours. DOE studies show heat pump
space heaters as highly efficient at as little as 5 degrees
Fahrenheit.
Energy is not clean False. PCE base service is 80% GHG free today and targets 100%
renewable “round the clock” by 2025
Equipment is not
available
Mostly false. Some scenarios for high-volume or steam
applications are more challenging to address. Heat pumps and
induction stoves have a long-established history, are widely
adopted in other states, but market awareness needs to grow.
PCE is addressing training needs.
25
New All-Electric Homes Are the Majority
Of national new construction
homes:1
60%use electric space
heating (40% of which are
heat pumps2)
55%use electric water
heating
62%use electric cooking
75%use electric clothes
drying
Sources:
1 -2017 American Community Survey
2 -2017 IEA Heat Pump Conference Proceedings
26
All-Electric Ordinance Exemptions
Stoves: Consumer Reports Prefers Induction
6 of top 8 Ranges for 2020 were electric, top 2 were Induction
28
Natural Gas Costs Climbing
Source: EIA
https://www.eia.gov/dnav/ng/hist/n3010ca3m.htm
https://www.eia.gov/electricity/data/browser/#/topic/7?agg=2,0,1&geo=g&freq=M
CA residential natural gas prices
increased 3x faster than electricity
prices from 2012 to 2018
Trend expected to accelerate:
100 110 126 123 128 134 131
100 102 106 107 106 109 109
2012201320142015201620172018CA Residential Gas and Electricity
Prices
Gas
2012 = 100
+4.6%/y
+1.4%/y
CEC Workshop June 6, 2019: Draft Results from E3 study
on the Future of Natural Gas Distribution in California
29
Biogas Can’t Get Us There
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
An ordinance amending Title 15 (Buildings and Construction) of the South San Francisco Municipal Code to
adopt certain modifications and additions to the California Energy Code/Building Energy Efficiency Standards
and the California Green Building Standards Code which serve as Reach Codes to increase building efficiency
and increase requirements related to electric vehicle charging stations.
WHEREAS, in 2019, the City of South San Francisco (“City”) adopted by reference the 2019 California
Building Standards Code, including the Green Building Standards Code and Building Efficiency Energy
Standards, and as amended and adopted by the California Building Standards Commission, pursuant to the
requirements of Government Code section 50020 et seq.; and
WHEREAS, pursuant to sections 17922,17958,17958.5 and 17958.7 and 18941.5 of the Health and Safety
Code, the City may make certain amendments to the California Building Standards Code, including
provisions of the Green Building Standards Code and Building Efficiency Energy Standards, based upon
express findings that such changes or modifications are reasonably necessary because of local climatic,
geological or topographical conditions; and
WHEREAS, the City Council desires to amend portions of the California Energy Code/Building Energy
Efficiency Standards relating to all-electric buildings, and the California Green Building Standards Code
relating electric vehicles; and
WHEREAS, these proposed local amendments are to adopt a set of “Reach Codes” to better address local
conditions, and establish energy standards that are more stringent than the statewide standards, based on
express findings that such local amendments are reasonably necessary because of local climatic, geological
or topographical conditions as set forth in this ordinance; and
WHEREAS, the proposed All-Electric Building Reach Code is intended to require buildings to achieve
increased energy reductions and energy efficiency, and the proposed Electric Vehicle Reach Code is intended
to ensure that new buildings can charge a greater number of electric vehicles beyond state code requirements
and reduce greenhouse gas emissions; and
WHEREAS, Public Resources Code Section 25402.l (h)2 and Section 10-106. of the Building Energy
Efficiency Standards establish a process which allows local adoption of energy standards that are more
stringent than the statewide standards (commonly referred to as Energy Reach Codes), provided that such
local standards are cost effective and the California Energy Commission finds that the standards will require
buildings to be designed to consume no more energy than permitted by the California Energy Code; and
WHEREAS, the California Codes and Standards Reach Code Program (“State Reach Code Program”) has
facilitated a cost-effectiveness study for Energy Reach Codes, which analyzed the cost-effectiveness of
several building prototypes including one-story and two-story single-family homes, a two-story and five-
story multifamily building, a three-story office building, a one-story retail building, and a four-story hotel;
and
City of South San Francisco Printed on 5/27/2021Page 1 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
WHEREAS, based on such study, the State Reach Program determined specific modifications to the 2019
State Energy Code for each climate zone that are cost effective and such modifications will result in designs
that consume less energy than they would under the 2019 State Energy Code; and
WHEREAS, the single-family homes, multifamily homes, and office building prototypes and the related cost
-effective analysis thereof are directly applicable to developments occurring in the City, and City staff has
analyzed recent permit data in determining the scope of an Energy Reach Code; and
WHEREAS, based on the foregoing analyses and as described in the accompanying staff report, the City
Council finds that local amendments to the California Energy Code contained in this ordinance are cost
effective and will require buildings to be designed to consume no more energy than permitted by the
California Energy Code and proposed amendments to the California Green Building Standards Code will
ensure that new buildings can charge a greater number of electric vehicles beyond state code requirements
and reduce greenhouse gas emissions; and
WHEREAS, pursuant to Public Resources Code Section 25402.1(h)(2), Section 10-106 Locally Adopted
Energy Standards of the California Administrative Code, Title 24 of the California Code of Regulations, Part
I, and the California Energy Commission’s submission and approval process, the City Council further finds
that the requirements in the proposed local amendments will save energy and are cost-effective within the
City; and
WHEREAS, the City Council finds that each of the amendments, additions and deletions to the California
Energy Code/Building Energy Efficiency Standards and the California Green Building Standards Code
contained in this ordinance are reasonably necessary because of local climatic, geological or topographical
conditions described in Section 1 below; and
WHEREAS, prior to the effective date of this ordinance, the City shall file a copy of the ordinance with the
California Building Standards Commission and submit for review to the California Energy Commission, as
applicable.
NOW THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows:
SECTION 1.Findings and Determinations
1. The foregoing Recitals and true and correct and are made a part of this ordinance.
2. The following local climatic, geologic and topographic conditions justify modifications to the California
Energy Code/Building Energy Efficiency Standards and the California Green Building Standards Code.
A. The City Council of the City of South San Francisco finds that in order to best protect the
health, safety and welfare of the citizens of the City of South San Francisco, the standards of
building within the City must conform to state law except where local climatic, geological, and
topographic conditions warrant more restrictive regulations.
B.Pursuant to Sections 17958.5 and 17958.7 (a) of the State of California Health and Safety Code,
the governing body of the City of South San Francisco determines and finds that all the proposed
City of South San Francisco Printed on 5/27/2021Page 2 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
modifications to the California Energy Code/Building Energy Efficiency Standards and the
California Green Building Standards Code are reasonably necessary because of local climatic,
geological and topographic conditions as discussed below.
C.Climatic:The City is located in Climate Zone 3 as established in the 2019 California Energy
Code. The City experiences precipitation averages 18.83 inches/year eighty percent (80%) falls
during the months of November through April, and twenty percent (20%) from May through
October. This is a dry period of at least five months each year. Humidity generally ranges from
sixty two percent (62%) during daytime and eighty-six percent (86%) at night. It occasionally
drops lower during the months of September through November. Temperatures have been recorded
as high as 106 degrees Fahrenheit. Average summer highs are in the 70-73 degree range. Summer
prevailing winds are from the North-West direction. However, winds are experienced from virtually
every direction at one time or another. Velocities are generally in the 5-10 mph range, gusting to 23
mph, particularly during the summer months. Extreme winds, up to 50 mph, have been known to
occur. These local climatic conditions affect the acceleration intensity, and size of fires in the
community. Times of little or no rainfall, of low humidity and high temperatures create extremely
hazardous conditions, particularly as they relate to wood shake and shingle roof fires and
conflagrations. Climate change is causing historic draughts, devastating wildfires, torrential storms,
extreme heat, property damage, and threats to human health and food supplies. The State of
California has outlined specific steps to reduce greenhouse gas emissions to prevent these negative
impacts of changing climate including moving the State to 100 percent clean energy by 2045. This
gives local governments the opportunity to achieve greenhouse gas emission reductions with a
climate-positive impact by powering buildings from clean electricity. These climatic conditions
along with the greenhouse emissions generated from structures in both the residential and
nonresidential sectors requires exceeding the energy standards for building construction established
in the 2019 California Buildings Standards Code.
D.Geologic:The San Francisco Bay area region is densely populated and located in an area of high
seismic activities. The City is located within San Mateo County which contains active faults such
as San Andreas, San Gregorio, Seal Cove, and other lesser faults. The San Andreas Fault is located
between 0 and 3 miles from any point within the City. Earthquake activity with nearby epicenters
has the potential for inducing landslides which can create situations of reduced emergency response
times and restoration of power utilities. Earthquakes of the magnitude experienced locally can
cause major damage to electrical transmission facilities and natural gas infrastructure, which in turn
cause power failures while at the same time starting fires or gas explosions throughout South San
Francisco. Fire following an earthquake has the potential of causing greater loss of life and damage
than the earthquake itself. There is a need to reduce dependence on the natural gas infrastructure to
reduce harms and increase energy resiliency in the event of an earthquake. The modifications and
changes cited herein are designed to reduce natural gas hazards in buildings and encourage energy
resiliency through increased installation of solar and storage systems.
E.Topographic:The City is made up of open terrain with scattered obstructions having heights
and widths generally less than 30 feet, including flat open country, grasslands, hillsides and bay
exposure. Significant elevation changes are also present in this setting; highly combustible dry
grass, weeds and brush are common in the hilly and open space areas adjacent to built-up locations
six to eight months of each year. When these areas experience wildland fires, they immediately
threaten nearby buildings. This condition is especially significant in developed areas of the City
that interface and intermix with adjoining open space such as Sign Hill. The threat of wildland fires
could be compounded by above-ground electrical power transmission lines suspended on poles and
City of South San Francisco Printed on 5/27/2021Page 3 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
towers exist throughout the City. Additionally, South San Francisco’s downtown and surrounding
areas contain numerous historic and older buildings that are located very close together, which
exacerbates the fire danger from dry conditions, wind, and shake/shingle roofs. The topography of
the City also challenged by major development patterns, where major employment areas adjacent
to major thoroughfares within the City have created added traffic congestion thereby reducing the
response time capabilities of the various fire agencies. The conditions within the City create
hazardous conditions for which modifications to adopt stricter standards than prescribed in the
California Energy Code/Building Energy Efficiency Standards and the California Green Building
Standards Code is warranted.
3. Amendments to the California Building Standard Codes have been adopted in the past by the City Council
based on specific findings of local geographic, topographic and climatic conditions; and the Council hereby
reaffirms such findings and confirms that the facts on which such findings were based continue to exist.
SECTION 2.Amendments to Chapter 15.26-California Energy Code/California
Building Energy Efficiency Standards (Cal. Code Regs. Title 24, Part 6)
A new section 15.26.020 is added to Chapter 15.26 of Title 15 of the South San Francisco Municipal Code to
read as follows.
Section 15.26.020 Amendments to the Energy Code/Building Energy Efficiency
Standards
The California Energy Code/Building Energy Efficiency Standards (Cal.Code Regs.Title 24,Part 6)are
amended as follows,with additions in underline and deletions in strikethrough.Chapter,section and table
numbers used herein are those of the California Energy Code.Sections and subsections not amended are not
included below and shall remain in full force and effect.
SUBCHAPTER 1
ALL OCCUPANCIES- GENERAL PROVISIONS
SECTION 100.0 - Scope
…
…
(e) Sections applicable to particular buildings. TABLE 100.0-A and this subsection list the provisions of Part 6
that are applicable to different types of buildings covered by Section 100.0(a).
1. All buildings. Sections 100.0 through 110.12 apply to all buildings.
EXCEPTION to Section 100.0(e) 1: Spaces or requirements not listed in TABLE 100.0-A.
2. Newly constructed buildings.
A.All newly constructed buildings. Sections 110.0 through 110.12 apply to all newly constructed
buildings within the scope of Section 100.0(a). In addition, newly constructed buildings shall
meet the requirements of Subsections B, C, D or E, as applicable.
City of South San Francisco Printed on 5/27/2021Page 4 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
(i). Newly constructed residential buildings shall be an All-Electric Building as defined in Section
100.1(b). For the purposes of All-Electric Building requirements under this subdivision A-1,
newly constructed residential buildings as defined in Section 100.1 shall include a construction
project where an alteration includes “renovations” to residential buildings where either (1)
replacement of over 50% of the existing foundation for purposes other than a repair or
reinforcement as defined in California Existing Building Code Section 202; or (2) when over
50% of the existing framing above the sill plate is removed or replaced for purposes other than
repair. If either of these criteria are met within a 3-year period, measured from the date of the
most recent previously obtained permit final date, that structure is considered new construction
and shall be subject to the All-Electric Building requirements. The final determination whether a
project meets the definition of substantial reconstruction/alteration shall be made by the Director
of Economic & Community Development or his or her designee.
Exception 1: Multifamily residential building projects with at least one hundred (100) units and
that receive valid entitlements from the City of South San Francisco within six (6) months of the
effective date of the enabling ordinance of this subdivision 2(i) are not required to be an All-
Electric Building and shall be exempted from the requirements under this subdivision (2)(i).
However, if the Director of Economic & Community Development or his or her designee grants a
modification pursuant to this Exception, the applicant shall comply with the pre-wiring provision
of Note 1 below.
Exception 2: If the applicant establishes that there is not an all-electric prescriptive compliance
pathway for the building under the Energy Code, and that the building is not able to achieve the
performance compliance standard applicable to the building under the Energy Code using
commercially available technology and an approved calculation method, then the Director of
Economic & Community Development or his or her designee may grant a modification. If the
Director of Economic & Community Development or his or her designee grants a modification
pursuant to this Exception, the applicant shall comply with the pre-wiring provision of Note 1
below. The applicant shall have the burden of proof in establishing that an exception is warranted
under this Exception 2. The Director of Economic & Community Development or his or her
designee may establish administrative guidelines to implement this Exception 2.
Exception 3: Newly constructed nonresidential buildings and all nonresidential occupancies in a
mixed-use building shall be exempted from the requirements under this subdivision (2)(i).
Note 1: If natural gas appliances are used in any of the above Exceptions 1-2, natural gas
appliance locations must also be electrically pre-wired for future electric appliance installation.
They shall include the following:
1. A dedicated circuit, phased appropriately, for each appliance, with a minimum
amperage requirement for a comparable electric appliance (see manufacturer’s
recommendations) with an electrical receptacle or junction box that is connected to the
electric panel with conductors of adequate capacity, extending to within 3 feet of the
appliance and accessible with no obstructions. Appropriately sized conduit may be
installed in lieu of conductors;
2. Both ends of the conductor or conduit shall be labeled with the words “For Future
City of South San Francisco Printed on 5/27/2021Page 5 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
Electric appliance” and be electrically isolated;
3. A circuit breaker shall be installed in the electrical panel for the branch circuit and
labeled for each circuit, an example is as follows (i.e. “For Future Electric Range;”) and
4. All electrical components, including conductors, receptacles, junction boxes, or blank
covers, related to this section shall be installed in accordance with the California
Electrical Code.
Note 2: If any of the Exceptions 1-2 are granted, the Director of Economic & Community
Development or his or her designee shall have the authority to approve alternative materials,
design and methods of construction or equipment per California Building Code Section 104.
SECTION 100.1(b) - Definitions
…
…
ALL ELECTRIC BUILDING is defined as a building that has no natural gas or propane plumbing installed
within the building property lines, and instead uses only electricity as the source of energy for its space heating,
water heating (including pools and spas), cooking appliances, and clothes drying appliances. All Electric
Buildings may include solar thermal pool heating, or fossil fuels for backup power generation. For the purposes
of “renovations” to residential buildings listed under Section 100.0(e)(2)(i), where there is existing natural gas
or propane plumbing service facilities or equipment within the building property lines, such preexisting service
facilities or equipment may remain on the property but service shall cease and all facilities and lines must be
capped off at the service point to the building.
…
…
SECTION 3.Amendments to Chapter 15.22- California Green Building Code (Cal.
Code Regs. Title 24, Part 11)
A new section 15.22.020 is added to Chapter 15.22 of Title 15 of the South San Francisco Municipal Code to
read as follows.
Section 15.22.020 Amendments to the CALGreen Code
The California Green Building Code (Cal.Code Regs.Title 24,Part 11)is amended as follows,with
additions in underline and deletions in strikethrough.Chapter,section and table numbers used herein are
those of the California Green Building Code.Sections and subsections not amended are not included below
and shall remain in full force and effect.
SECTION 2
City of South San Francisco Printed on 5/27/2021Page 6 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
DEFINITIONS
…
…
SECTION 202. Definitions
…
…
Level 1 EV Ready Space:A parking space served by a complete electric circuit with a minimum of 110/120
volt, 20-ampere capacity including electrical panel capacity, overprotection device, a minimum 1” diameter
raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a) a
receptacle labelled “Electric Vehicle Outlet” with at least a ½” font adjacent to the parking space, or b) electric
vehicle supply equipment (EVSE).
Level 2 EV Ready Space:A parking space served by a complete electric circuit with 208/240 volt, 40-ampere
capacity including electrical panel capacity, overprotection device, a minimum 1” diameter raceway that may
include multiple circuits as allowed by the California Electrical Code, wiring, and either a) a receptacle labelled
“Electric Vehicle Outlet” with at least a ½” font adjacent to the parking space, or b) electric vehicle supply
equipment (EVSE) with a minimum output of 30 amperes.
Electric Vehicle Charging Station (EVCS):A parking space that includes installation of electric vehicle
supply equipment (EVSE) with a minimum capacity of 30 amperes connected to a circuit serving a Level 2 EV
Ready Space. EVCS installation may be used to satisfy a Level 2 EV Ready Space requirement. Electric
vehicle supply equipment (EVSE) shall be installed in accordance with the California Electrical Code, Article
625.
Automatic Load Management Systems (ALMS):A control system which allows multiple EV chargers or EV
-Ready electric vehicle outlets to share a circuit or panel and automatically reduce power at each charger,
providing the opportunity to reduce electrical infrastructure costs and/or provide demand response capability.
ALMS systems must be designed to deliver a minimum of 8-amperes and not less than 1.4-kiloWatts at the
provided voltage, to each EV Capable, EV Ready or EVCS space served by the ALMS, and meet the
requirements of California Electrical Code Article 625. The connected amperage on-site shall not be lower than
the required connected amperage per Part 11, 2019 California Green Building Code for the relevant building
types.
Affordable Housing:Residential buildings that entirely consist of units below market rate and whose rents or
sales prices are governed my local agencies to be affordable based on area median income.
SECTION 4
RESIDENTIAL MANDATORY MEASURES
SECTION 4.106 SITE DEVELOPMENT
…
…
City of South San Francisco Printed on 5/27/2021Page 7 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
4.106.4 Electric vehicle (EV) charging for new construction. New construction shall comply with
Sections 4.106.4.1, 4.106.4.2, or 4.106.4.3 to facilitate future installation and use of EV chargers.Electric
vehicle supply equipment (EVSE) shall be installed in accordance with the California Electrical Code, Article
625.
Exceptions:
1.On a case-by-case basis, where the local enforcing agency has determined EV charging and infra-
structure are not feasible based upon one or more of the following conditions:
1.Where there is no commercial power supply
1.1.Where there is evidence substantiating that meeting the requirements will alter the local utility
infra- structure design requirements on the utility side of the meter so as to increase the utility side cost
to the homeowner or the developer by more than $400.00 per dwelling unit.
2.Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU) without additional
parking facilities and without electrical service upgrade. ADUs and JADUs without additional parking but
with electrical service upgrades must have reserved breakers and electrical capacity according to the
requirements of 4.106.4.1.
3.Multifamily residential building projects with at least one hundred (100) units and receives valid
entitlements from the City within six (6) months of the effective date of the enabling ordinance for this
Exception 3 shall provide at least ten (10) percent of the total number of parking spaces on a building site,
provided for all types of parking facilities, as electric vehicle charging spaces (EV spaces) capable of
supporting future EV charging equipment . Calculations for the required number of EV spaces shall be
rounded up to the nearest whole number.The Director of Economic & Community Development or his or
her designee may consider allowing exceptions to the requirements of this section, on a case by case basis,
if a building permit applicant provides documentation detailing that the increased cost of utility service or
on-site transformer capacity would cause extreme economic hardship. The applicant shall provide EV
infrastructure up to a level that would not exceed this cost for utility service or on-site transformer capacity.
4.If the applicant establishes that an Electric Vehicle Charging Infrastructure requirement is infeasible for
the project due to exceptional or extraordinary circumstances particular to the project, then the Director of
Economic & Community Development or his or her designee may grant a modification to the requirements
of this Section 4, Residential Mandatory Measures. The applicant shall submit findings demonstrating: (1) a
unique reason that makes the requirement at issue impractical; (2) the modification is in conformity with the
intent and purpose of the Electric Vehicle Code; and (3) the modification will be narrowly tailored to the
extent necessary to address the infeasibility only. Circumstances that constitute infeasibility include, but are
not limited to, conflicts with other sections of the South San Francisco Municipal Code or Zoning Code or a
lack of commercially available materials and technologies to comply with the requirements herein.
4.106.4.1 New one- and two-family dwellings and town- houses with attached private garages. For
each dwelling unit, install a Level 2 EV Ready Space and Level 1 EV Ready Space.listed raceway to
accommodate a dedicated 208/240-volt branch circuit. The raceway shall not be less than trade size 1 (nominal
1-inch inside diameter). The raceway shall originate at the main service or subpanel and shall terminate into a
listed cabinet, box or other enclosure in close proximity to the proposed location of an EV charger. Raceways
City of South San Francisco Printed on 5/27/2021Page 8 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
are required to be continuous at enclosed, inaccessible or concealed areas and spaces. The service panel and/or
subpanel shall provide capacity to install a 40-ampere minimum dedicated branch circuit and space(s) reserved
to permit installation of a branch circuit overcurrent protective device.
Exception:For each dwelling unit with only one parking space, install a Level 2 EV Ready Space.
4.106.4.1.1 Identification. The service panel or sub- panel circuit directory shall identify the
overcurrent protective device space(s) reserved for future EV charging as “Level 2 EV
CAPABLE”.The raceway termination location shall be permanently and visibly marked as “EV
CAPABLE”. “Level 2 EV-Ready”.
4.106.4.2 New multifamily dwellings.If residential parking is available, ten (10) precent in total number
of parking spaces on a building site, provided for all types of parking facilities, shall be electric vehicle
charging spaces (EV spaces) capable of supporting future EVSE. Calculations for the required number of EV
spaces shall be rounded up to the nearest whole number. The following requirements apply to all new
multifamily dwellings.
1.For multifamily buildings with less than or equal to 20 dwelling units, one parking space per
dwelling unit with parking shall be provided with a Level 2 EV Ready Space.
2.When more than 20 multifamily dwelling units are constructed on a building site:
a.Install one Level 2 EV Ready Space in the first 20 dwelling units with parking spaces.
b.For each additional dwelling unit over 20, 25% of the dwelling units with parking space
(s) shall be provided with at least one Level 2 EV Ready Space. Calculations for the
required minimum number of Level 2 EV Ready spaces shall be rounded up to the
nearest whole number.
c.In addition, each remaining dwelling unit with parking space(s) shall be provided with at
least a Level 1 EV Ready Space.
Exception: For all multifamily Affordable Housing, 10% of dwelling units with parking space
(s) shall be provided with at least one Level 2 EV Ready Space. Calculations for the required
minimum number of Level 2 EV Ready spaces shall be rounded up to the nearest whole number.
The remaining dwelling units with parking space(s) shall each be provided with at least a Level
1 EV Ready Space.
Notes:
1.Construction documents are intended to demonstrate the project’s capability and capacity for
facilitating future EV charging.
2.There is no requirement for EV spaces to be constructed or available until EV chargers are
installed for use.
1.Installation of Level 2 EV Ready Spaces above the minimum number required level may offset
the minimum number Level 1 EV Ready Spaces required on a 1:1 basis.
2.The requirements apply to multifamily buildings with parking spaces including: a) assigned or
City of South San Francisco Printed on 5/27/2021Page 9 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
leased to individual dwelling units, and b) unassigned residential parking.
3.In order to adhere to accessibility requirements in accordance with California Building Code
Chapters 11A and/or 11B, it is recommended that all accessible parking spaces for covered newly
constructed multifamily dwellings are provided with Level 1 or Level 2 EV Ready Spaces.
…
…
4.106.4.2.1.1 Electric vehicle charging stations (EVCS). When EV chargers are installed, EV
spaces required by Section 4.106.4.2.2, Item 3,shall comply with at least one of the following
options:
1.The EV space shall be located adjacent to an accessible parking space meeting the requirements
of the California Building Code, Chapter 11A, to allow use of the EV charger from the
accessible parking space.
2.The EV space shall be located on an accessible route, as defined in the California Building Code
, Chapter 2, to the building.
Exception:Electric vehicle charging stations designed and constructed in compliance with the
California Building Code, Chapter 11B, are not required to comply with Section 4.106.4.2.1.1.
and Section 4.106.4.2.2, Item 3.
Note: Electric vehicle charging stations serving public housing are required to comply with the
California Building Code, Chapter 11 B.
4.106.4.2.2 Electric vehicle charging space (EV space) dimensions. The EV spaces shall
be designed to comply with the following:
1.The minimum length of each EV space shall be 18 feet (5486 mm).
2.The minimum width of each EV space shall be 9 feet (2743 mm).
3.One in every 25 EV spaces, but not less than one, shall also have an 8-foot (2438 mm) wide
minimum aisle. A 5-foot (1524 mm) wide minimum aisle shall be permitted provided the
minimum width of the EV space is 12 feet (3658 mm).
a)Surface slope for this EV space and the aisle shall not exceed 1 unit vertical in 48 units
horizontal (2.083 percent slope) in any direction.
Exception. Where the South San Francisco Municipal Code permits parking space dimensions that
are less than the minimum requirements stated in this section 4.106.4.2.2, and the compliance with
which would be infeasible due to particular circumstances of a project, an exception may be granted
by the Director of Economic & Community Development or his or her designee as described in
Exception 4 of Section 4.106.4 above. New construction shall continue to comply with 2019
California Building Code Section11B-812 and Table11B-228.3.2.1, as applicable.
City of South San Francisco Printed on 5/27/2021Page 10 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
4.106.4.2.3 Automated Load Management Systems. As defined in Section 2, ALMS shall
be allowed to meet the requirements of 4.106.4.2.
Single EV space required.Install a listed raceway capable of accommodating a 208/240-volt
dedicated branch circuit. The raceway shall not be less than trade size 1 (nominal 1-inch inside
diameter). The raceway shall originate at the main service or subpanel and shall terminate into a
listed cabinet, box or enclosure in close proximity to the proposed location of the EV spaces.
Construction documents shall identify the raceway termination point. The service panel and/or
subpanel shall provide capacity to install a 40-ampere minimum dedicated branch circuit and space
(s) reserved to permit installation of a branch circuit over- current protective device.
4.106.4.2.4 Multiple EV spaces required. Construction raceway termination point and
proposed location of future EV spaces and EV chargers Construction documents shall also pro- vide
information on amperage of future EVSE, raceway method(s), wiring schematics and electrical load
calculations to verify that the electrical panel service capacity and electrical system, including any
on-site distribution transformer(s), have sufficient capacity to simultaneously charge all EVs at all
required EV spaces at the full rated amperage of the EVSE. Plan design shall be based upon a 40-
ampere minimum branch circuit. Raceways and related components that are planned to be installed
underground, enclosed, inaccessible or in concealed areas and spaces shall be installed at the time of
original construction.
4.106.4.2.5 Identification. The service panel or sub- panel circuit directory shall identify the
overcurrent protective device space(s) reserved for future EV charging purposes as “EV CAPABLE”
in accordance with the California Electrical Code.
…
…
SECTION 4.Severability
In the event any section or portion of this ordinance shall be determined invalid or unconstitutional,such
section or portion shall be deemed severable and all other sections or portions hereof shall remain in full
force and effect.
SECTION 5.California Environmental Quality Act
The City Council finds that adoption of this ordinance is exempt from the California Environmental Quality
Act (Public Resources Code §§21000 et seq.,“CEQA,”and 14 Cal.Code Reg.§§15000 et seq.,“CEQA
Guidelines”)under the general rule that CEQA applies only to projects that have the potential for causing a
significant effect on the environment,and in this case it can be seen with certainty that there is no possibility
that the activity in question may have a significant effect on the environment (CEQA Guidelines §15061(b)
(3)).Adoption of the proposed ordinance would not be an activity with potential to cause significant effect on
the environment because the proposed changes made to the California Energy Code herein are enacted to
provide more protection to the environment,and do not directly facilitate new development,or changes in
the type and intensity of land use.
City of South San Francisco Printed on 5/27/2021Page 11 of 12
powered by Legistar™
File #:21-416 Agenda Date:5/26/2021
Version:1 Item #:21a.
SECTION 6.Publication and Effective Date
This Ordinance,with the exception of amendments to the California Energy Code contained in Section 2
above,shall become effective thirty (30)days from and after its adoption.Amendments to the California
Energy Code contained in Section 2 shall become effective following approval by the California Energy
Commission.
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be
prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is
scheduled to be adopted,the City Clerk shall:(1)publish the summary,and (2)post in the City Clerk's office
a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this ordinance,the City
Clerk shall:(1)publish the summary,and (2)post in the City Clerk's office a certified copy of the full text of
this Ordinance along with the names of those City Council members voting for and against this Ordinance or
otherwise voting.
City of South San Francisco Printed on 5/27/2021Page 12 of 12
powered by Legistar™
ITEM # 21A
CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO
MAY 26, 2021 — ITEM #21A
ERRATA SHEET
TO THE PROPOSED ORDINANCE AMENDING TITLE 15 OF THE SOUTH SAN FRANCISCO
MUNICIPAL CODE TO ADOPT REACH CODES FOR ELECTRICAL ENERGY AND ELECTRIC
VEHICLE CHARGING STATIONS
Staff recommends edits to Section 3 of the Proposed Ordinance making amendments to the
requirements of the California Green Building Code (CALGreen Code) relating to electric
vehicle charging stations. The proposed edits are shown in double underline format. Other findings
and conditions are not amended and are not included in this errata sheet.
PROPOSED ORDINANCE AMENDING TITLE 15 OF THE SOUTH SAN FRANCISCO
MUNICIPAL CODE
SECTION 3. Amendments to Chapter 15.22- California Green Building Code
(Cal. Code Regs. Title 24, Part 11)
. . .
. . .
SECTION 4
RESIDENTIAL MANDATORY MEASURES
SECTION 4.106 SITE DEVELOPMENT
…
…
4.106.4 Electric vehicle (EV) charging for new construction. New construction shall
comply with Sections 4.106.4.1, 4.106.4.2, or 4.106.4.3 to facilitate future installation and use of
EV chargers. Electric vehicle supply equipment (EVSE) shall be installed in accordance with the
California Electrical Code, Article 625.
Exceptions:
1. On a case-by-case basis, where the local enforcing agency has determined EV charging and
infra- structure are not feasible based upon one or more of the following conditions:
1. Where there is no commercial power supply.
1.1. Where there is evidence substantiating that meeting the requirements will alter the local
utility infra- structure design requirements on the utility side of the meter so as to
increase the utility side cost to the homeowner or the developer by more than $400.00
per dwelling unit.
2. Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU) without
additional parking facilities and without electrical service upgrade. ADUs and JADUs
without additional parking but with electrical service upgrades must have reserved
breakers and electrical capacity according to the requirements of 4.106.4.1.
3. Multifamily residential building projects with at least one hundred (100) units and
receives valid entitlements from the City within six (6) months of the effective date of the
enabling ordinance for this Exception 3 shall only be required to provide at least ten (10)
percent of the total number of parking spaces on a building site, provided for all types of
parking facilities, as electric vehicle charging spaces (EV spaces) capable of supporting
future EV charging equipment . Calculations for the required number of EV spaces shall
be rounded up to the nearest whole number. The Director of Economic & Community
Development or his or her designee may consider allowing exceptions to the
requirements of this section, on a case by case basis, if a building permit applicant
provides documentation detailing that the increased cost of utility service or on-site
transformer capacity would cause extreme economic hardship. The applicant shall
provide EV infrastructure up to a level that would not exceed this cost for utility service
or on-site transformer capacity.
For the purposes of this Exception 3, “electric vehicle charging spaces (EV spaces)”
referenced above shall meet the following requirements, as applicable:
a. Single EV space: Install a listed raceway capable of accommodating a
208/240-volt dedicated branch circuit. The raceway shall not be less than trade
size 1 (nominal 1-inch inside diameter). The raceway shall originate at the
main service or subpanel and shall terminate into a listed cabinet, box or
enclosure in close proximity to the proposed location of the EV spaces.
Construction documents shall identify the raceway termination point. The
service panel and/or subpanel shall provide capacity to install a 40-ampere
minimum dedicated branch circuit and space(s) reserved to permit installation
of a branch circuit over- current protective device.
b. Multiple EV spaces: Construction raceway termination point and
proposed location of future EV spaces and EV chargers Construction
documents shall also pro- vide information on amperage of future EVSE,
raceway method(s), wiring schematics and electrical load calculations to
verify that the electrical panel service capacity and electrical system,
including any on-site distribution transformer(s), have sufficient capacity to
simultaneously charge all EVs at all required EV spaces at the full rated
amperage of the EVSE. Plan design shall be based upon a 40-ampere
minimum branch circuit. Raceways and related components that are planned
to be installed underground, enclosed, inaccessible or in concealed areas and
spaces shall be installed at the time of original construction.
c. Identification. The service panel or sub- panel circuit directory shall
identify the overcurrent protective device space(s) reserved for future EV
charging purposes as “EV CAPABLE” in accordance with the California
Electrical Code.
4. If the applicant establishes that an Electric Vehicle Charging Infrastructure requirement is
infeasible for the project due to exceptional or extraordinary circumstances particular to
the project, then the Director of Economic & Community Development or his or her
designee may grant a modification to the requirements of this Section 4, Residential
Mandatory Measures. The applicant shall submit findings demonstrating: (1) a unique
reason that makes the requirement at issue impractical; (2) the modification is in
conformity with the intent and purpose of the Electric Vehicle Code; and (3) the
modification will be narrowly tailored to the extent necessary to address the infeasibility
only. Circumstances that constitute infeasibility include, but are not limited to, conflicts
with other sections of the South San Francisco Municipal Code or Zoning Code or a lack
of commercially available materials and technologies to comply with the requirements
herein.
4.106.4.1 New one- and two-family dwellings and town- houses with attached private
garages. For each dwelling unit, install a Level 2 EV Ready Space and Level 1 EV Ready Space.
listed raceway to accommodate a dedicated 208/240-volt branch circuit. The raceway shall not
be less than trade size 1 (nominal 1-inch inside diameter). The raceway shall originate at the
main service or subpanel and shall terminate into a listed cabinet, box or other enclosure in close
proximity to the proposed location of an EV charger. Raceways are required to be continuous at
enclosed, inaccessible or concealed areas and spaces. The service panel and/or subpanel shall
provide capacity to install a 40-ampere minimum dedicated branch circuit and space(s) reserved
to permit installation of a branch circuit overcurrent protective device.
Exception: For each dwelling unit with only one parking space, install a Level 2 EV
Ready Space.
4.106.4.1.1 Identification. The service panel or sub- panel circuit directory shall
identify the overcurrent protective device space(s) reserved for future EV charging
as “Level 2 EV CAPABLE”. The raceway termination location shall be permanently
and visibly marked as “EV CAPABLE”. “Level 2 EV-Ready”.
4.106.4.2 New multifamily dwellings. If residential parking is available, ten (10) percent in
total number of parking spaces on a building site, provided for all types of parking facilities,
shall be electric vehicle charging spaces (EV spaces) capable of supporting future EVSE.
Calculations for the required number of EV spaces shall be rounded up to the nearest whole
number. The following requirements apply to all new multifamily dwellings.
1. For multifamily buildings with less than or equal to 20 dwelling units, one
parking space per dwelling unit with parking shall be provided with a Level 2 EV
Ready Space.
2. When more than 20 multifamily dwelling units are constructed on a building site:
a. Install one Level 2 EV Ready Space in the first 20 dwelling units with
parking spaces.
b. For each additional dwelling unit over 20, 25% of the dwelling units with
parking space(s) shall be provided with at least one Level 2 EV Ready
Space. Calculations for the required minimum number of Level 2 EV
Ready spaces shall be rounded up to the nearest whole number.
c. In addition, each remaining dwelling unit with parking space(s) shall be
provided with at least a Level 1 EV Ready Space.
Exception: For all multifamily Affordable Housing, 10% of dwelling units with
parking space(s) shall be provided with at least one Level 2 EV Ready Space.
Calculations for the required minimum number of Level 2 EV Ready spaces shall
be rounded up to the nearest whole number. The remaining dwelling units with
parking space(s) shall each be provided with at least a Level 1 EV Ready Space.
Notes:
1. Construction documents are intended to demonstrate the project’s capability and
capacity for facilitating future EV charging.
2. There is no requirement for EV spaces to be constructed or available until EV
chargers are installed for use.
1. Installation of Level 2 EV Ready Spaces above the minimum number required level
may offset the minimum number Level 1 EV Ready Spaces required on a 1:1 basis.
2. The requirements apply to multifamily buildings with parking spaces including: a)
assigned or leased to individual dwelling units, and b) unassigned residential parking.
3. In order to adhere to accessibility requirements in accordance with California
Building Code Chapters 11A and/or 11B, it is recommended that all accessible
parking spaces for covered newly constructed multifamily dwellings are provided
with Level 1 or Level 2 EV Ready Spaces.
…
…
4.106.4.2.1.1 Electric vehicle charging stations (EVCS). When EV chargers are
installed, EV spaces required by Section 4.106.4.2.2, Item 3, shall comply with at
least one of the following options:
1. The EV space shall be located adjacent to an accessible parking space meeting the
requirements of the California Building Code, Chapter 11A, to allow use of the
EV charger from the accessible parking space.
2. The EV space shall be located on an accessible route, as defined in the California
Building Code, Chapter 2, to the building.
Exception: Electric vehicle charging stations designed and constructed in
compliance with the California Building Code, Chapter 11B, are not required to
comply with Section 4.106.4.2.1.1. and Section 4.106.4.2.2, Item 3.
Note: Electric vehicle charging stations serving public housing are required to
comply with the California Building Code, Chapter 11 B.
4.106.4.2.2 Electric vehicle charging space (EV space) dimensions. The EV
spaces shall be designed to comply with the following:
1. The minimum length of each EV space shall be 18 feet (5486 mm).
2. The minimum width of each EV space shall be 9 feet (2743 mm).
3. One in every 25 EV spaces, but not less than one, shall also have an 8-foot (2438
mm) wide minimum aisle. A 5-foot (1524 mm) wide minimum aisle shall be
permitted provided the minimum width of the EV space is 12 feet (3658 mm).
a) Surface slope for this EV space and the aisle shall not exceed 1 unit
vertical in 48 units horizontal (2.083 percent slope) in any direction.
Exception. Where the South San Francisco Municipal Code permits parking space
dimensions that are less than the minimum requirements stated in this section
4.106.4.2.2, and the compliance with which would be infeasible due to particular
circumstances of a project, an exception may be granted by the Director of Economic
& Community Development or his or her designee as described in Exception 4 of
Section 4.106.4 above. New construction shall continue to comply with 2019
California Building Code Section11B-812 and Table11B-228.3.2.1, as applicable.
4.106.4.2.3 Automated Load Management Systems. As defined in Section 2,
ALMS shall be allowed to meet the requirements of 4.106.4.2.
Single EV space required. Install a listed raceway capable of accommodating a
208/240-volt dedicated branch circuit. The raceway shall not be less than trade size 1
(nominal 1-inch inside diameter). The raceway shall originate at the main service or
subpanel and shall terminate into a listed cabinet, box or enclosure in close proximity
to the proposed location of the EV spaces. Construction documents shall identify the
raceway termination point. The service panel and/or subpanel shall provide capacity
to install a 40-ampere minimum dedicated branch circuit and space(s) reserved to
permit installation of a branch circuit over- current protective device.
4.106.4.2.4 Multiple EV spaces required. Construction raceway termination
point and proposed location of future EV spaces and EV chargers Construction
documents shall also pro- vide information on amperage of future EVSE, raceway
method(s), wiring schematics and electrical load calculations to verify that the
electrical panel service capacity and electrical system, including any on-site
distribution transformer(s), have sufficient capacity to simultaneously charge all EVs
at all required EV spaces at the full rated amperage of the EVSE. Plan design shall be
based upon a 40-ampere minimum branch circuit. Raceways and related components
that are planned to be installed underground, enclosed, inaccessible or in concealed
areas and spaces shall be installed at the time of original construction.
4.106.4.2.5 Identification. The service panel or sub- panel circuit directory
shall identify the overcurrent protective device space(s) reserved for future EV
charging purposes as “EV CAPABLE” in accordance with the California Electrical
Code.
…
…
3772876.1
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-421 Agenda Date:5/26/2021
Version:1 Item #:22.
San Mateo County City Selection Committee discussion and motion to approve an alternate to the City
Selection Committee.(Mark Addiego, Mayor)
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-407 Agenda Date:5/26/2021
Version:1 Item #:23.
Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Leah Lockhart, Human Resources Director, Donna Williamson, Liebert
Cassidy Whitmore
Employee organization: AFSCME, Local 829; Confidential Unit - Teamsters Local 856; Mid-management Unit
- Teamsters Local 856; and International Union of Operating Engineers, Local 39
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-417 Agenda Date:5/26/2021
Version:1 Item #:24.
Conference with Legal Counsel-Anticipated Litigation
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case
City of South San Francisco Printed on 5/21/2021Page 1 of 1
powered by Legistar™