HomeMy WebLinkAbout2021-06-23 e-packet@6:00Wednesday, June 23, 2021
6:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
TELECONFERENCE MEETING
City Council
Regular Meeting Agenda
June 23, 2021City Council Regular Meeting Agenda
TELECONFERENCE MEETING NOTICE
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE
GOVERNOR’S EXECUTIVE ORDERS N-29-20 AND N-63-20 ALLOWING FOR DEVIATION
OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE
ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS
THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY
BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL
GOVERNMENTAL FUNCTION.
The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff
and the public while allowing for public participation.
Councilmembers Coleman, Flores and Nicolas, Vice Mayor Nagales and Mayor Addiego and essential City
staff will participate via Teleconference.
PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES
SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY
TELECONFERENCE.
MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY:
Internet: https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council
Local cable channel: Astound, Channel 26 or Comcast, Channel 27
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Page 2 City of South San Francisco Printed on 8/3/2021
June 23, 2021City Council Regular Meeting Agenda
American Disability Act: The City Clerk will provide materials in appropriate alternative formats to
comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa
Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net.
Include your name, address, phone number, a brief description of the requested materials, and
preferred alternative format service at least 72-hours before the meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the
Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting.
Notification in advance of the meeting will enable the City of South San Francisco to make
reasonable arrangements to ensure accessibility to the meeting.
PEOPLE OF SOUTH SAN FRANCISCO
The City Council's regular meetings are held on the second and fourth Wednesday of each month at 6:00 p.m.
MARK ADDIEGO, Mayor (At-Large)
MARK NAGALES, Vice Mayor (District 2)
BUENAFLOR NICOLAS, Councilmember (At-Large)
JAMES COLEMAN, Councilmember (District 4)
EDDIE FLORES, Councilmember (At-Large)
ROSA GOVEA ACOSTA, City Clerk
FRANK RISSO, City Treasurer
MIKE FUTRELL, City Manager
SKY WOODRUFF, City Attorney
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If,
however, the document or writing is not distributed until the regular meeting to which it relates, then the
document or writing will be made available to the public at the location of the meeting, as listed on this
agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
Page 3 City of South San Francisco Printed on 8/3/2021
June 23, 2021City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
ANNOUNCEMENTS FROM STAFF
PRESENTATIONS
Proclamation designating July as Park and Recreation Month. (Mark Addiego, Mayor)1.
PUBLIC COMMENTS
Submitted Public Comments
HOW TO SUBMIT WRITTEN PUBLIC COMMENT BEFORE THE MEETING
Members of the public are encouraged to submit public comments in writing in advance of the meeting via the
eComment tab by 4:00 p.m. on the meeting date.
Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by
visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application
used by City Council and staff.
Comments received by the deadline will be read into the record by the City Clerk or designee. Comments
received after the deadline will be included as part of the meeting record but will not be read aloud during the
meeting. Approximately 300 words total can be read in three minutes.
The Public Comment portion of the meeting is reserved for persons wishing to address the Council on any
matter NOT on the agenda. Comments on agenda items will be taken when that item is called. If joining the
conference by phone you may raise your hand by dialing *9 and *6 to unmute.
State law prevents Council from responding to public comments or taking action on matters not on the agenda .
The Council may refer comments to staff for follow -up. Speakers are limited to three minutes. If there appears
to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for
public comments (Gov. Code sec. 54954.3.(b)(1).). Speakers that are not in compliance with the City
Council's rules of decorum will be muted.
Page 4 City of South San Francisco Printed on 8/3/2021
June 23, 2021City Council Regular Meeting Agenda
HOW TO PROVIDE PUBLIC COMMENT DURING THE MEETING
Members of the public who wish to provide comment during the meeting may do so by using the “Raise Hand”
feature:
• To raise your hand on a PC or Mac desktop/laptop, click the button labeled "Raise Hand” at the bottom of
the window on the right side of the screen. Lower your hand by clicking the same button, now labeled “Lower
Hand.”
• To raise your hand on a mobile device, tap “Raise Hand” at the bottom left corner of the screen. The hand
icon will turn blue, and the text below it will switch to say "Lower Hand" while your hand is raised. To lower
your hand, click on “Lower Hand.”
• To raise your hand when participating by telephone, press *9.
• To toggle mute/unmute, press *6.
Once your hand is raised, please wait to be acknowledged by the City Clerk, or designee, who will call on
speakers. When called upon, speakers will be unmuted. After the allotted time, speakers will be placed on
mute.
COUNCIL COMMENTS/REQUESTS
CONSENT CALENDAR
Motion to approve the Minutes for the meetings of April 27, 2021 and April 28, 2021.2.
Report regarding a motion accepting the Water Quality Control Plant (WQCP) Sodium
Hypochlorite Tanks Replacement Project (Project No. ss1601) as complete per plans
and specifications (Total Construction Cost $1,872,971.50) (Brian Schumacker, Plant
Superintendent, and Peter Vorametsanti, Engineering Division Consultant)
3.
Report regarding a motion to accept the Water Quality Control Plant (WQCP)
Switchgear and Cogen Controls Upgrade Project (Project No. ss1705) as complete per
plans and specifications (Total Construction Cost $3,782,455.30) (Brian Schumacker,
Plant Superintendent, and Peter Vorametsanti, Engineering Division Consultant)
4.
Report regarding a resolution approving purchase agreements for the furnishing of bulk
process chemicals at the Water Quality Control Plant for the fiscal year 2021-22;
authorizing the City Manager to execute the necessary agreements. (Brian
Schumacker, Water Quality Control Plant Superintendent).
5.
Resolution approving purchase agreements for the furnishing bulk process chemicals at
the Water Quality Control Plant for fiscal year 2021-22; and authorizing the City
Manager to execute the necessary agreements.
5a.
Page 5 City of South San Francisco Printed on 8/3/2021
June 23, 2021City Council Regular Meeting Agenda
Report regarding a resolution authorizing submission of the 2021 Infill Infrastructure
Grant (IIG) Program to the California State Department of Housing and Community
Development.
(Julie Barnard, Economic Development Coordinator)
6.
Resolution of the City Council of the City of South San Francisco authorizing an
application for the Infill Infrastructure Grant (“IIG”) Program.
6a.
Report regarding a resolution determining the continued existence of an emergency
and the need to continue emergency repairs in response to the Sign Hill Diamond Fire.
(Greg Mediati, Deputy Director of Parks and Recreation)
7.
Resolution determining the continued existence of an emergency and authorizing
procurement for emergency remediation work relating to fire damage on Sign Hill in
South San Francisco.
7a.
Report regarding a resolution approving a Memorandum of Understanding with
Renaissance Entrepreneurship Center to establish roles and responsibilities for a
co-application for a U.S. Economic Development Administration grant to support the
North County Small Business and Entrepreneurship Center in South San Francisco.
(Nell Selander, Deputy Director of Economic and Community Development
Department)
8.
Resolution approving a Memorandum of Understanding with Renaissance
Entrepreneurship Center to establish roles and responsibilities for a co-application for a
U.S. Economic Development Administration grant to support the North County Small
Business and Entrepreneurship Center in South San Francisco.
8a.
Report regarding a resolution approving a consulting services agreement with Primex
Municipal Water Control Solutions of Vacaville, California for the calibration,
maintenance, and service of electrical instrumentation and Supervisory Control and
Data Acquisition (SCADA) equipment at the Water Quality Control Plant and
pumping stations for three years in an amount not to exceed $185,000 per year,
beginning the fiscal year 2021-22. 3(Brian Schumacker, Plant Superintendent)
9.
Resolution approving a consulting services agreement with Primex Municipal Water
Control Solutions of Vacaville, California, for the calibration, maintenance and service
of electrical instrumentation and Supervisory Control and Data Acquisition (SCADA)
equipment at the Water Quality Control Plant and pumping stations for three years in
an amount not to exceed $185,000 per year, beginning Fiscal Year 2021-22.
9a.
Report regarding a resolution approving the City’s Investment Policy for Fiscal Year
2021-22. (Paul Harris, Financial Services Manager)
10.
Page 6 City of South San Francisco Printed on 8/3/2021
June 23, 2021City Council Regular Meeting Agenda
Resolution approving the City’s Investment Policy for Fiscal Year 2021-22.10a.
Report regarding a resolution authorizing the acceptance of a $100,000 Workforce 9.0
grant from the State Workforce Development Board (SWDB) to support the
development of a Regional Transportation, Distribution, and Logistics (TDL)
Workforce Equity System, approving Budget Amendment Number 21.056, and
authorizing the City Manager to execute the Participation Agreement with West
Oakland Jobs Resource Center to support the development of the Workforce Equity
System. (Michael Lappen, Economic Development Coordinator)
11.
Resolution authorizing the acceptance of a $100,000 Workforce 9.0 grant from the
State Workforce Development Board (SWDB) to support the development of a
Regional Transportation, Distribution, and Logistics (TDL) Workforce Equity System,
approving Budget Amendment Number 21.056, and authorizing the City Manager to
execute the Participation Agreement with West Oakland Jobs Resource Center to
support the development of the Workforce Equity System.
11a.
Report regarding a resolution approving a renewal agreement with Turbo Data
Systems, Inc., for parking citation processing, adjudication services, traffic citation
processing and issuance of equipment for a five (5) year term expiring June 30, 2026,
in an amount not to exceed $375,000 and authorizing the City Manager to execute the
agreement. (Fahmida Murphy, Police Sergeant)
12.
Resolution approving an agreement with Turbo Data Systems, Inc., for parking
citation processing, adjudication services, traffic citation processing and issuance of
equipment for a five (5) year term expiring June 30, 2026, in total amount not to
exceed $375,000 and authorizing the City Manager to execute the agreement.
(Fahmida Murphy, Police Sergeant)
12a.
Report regarding an Ordinance adopting a Development Agreement to allow for the
installation of an 80 foot tall, double faced, digital billboard on property located at 345
Shaw Road. (Billy Gross, Senior Planner)
13.
Ordinance adopting a Development Agreement to allow for the installation of an 80
foot tall, double-faced, digital billboard on property located at 345 Shaw Road.
13a.
PUBLIC HEARING
Report regarding a resolution establishing sewer service rates for the Fiscal Year
2021-2022 amending the Master Fee Schedule to include the Fiscal Year 2021-2022
Sewer Service Rates; adopting the Report of Annual Sewer Rentals Charges for the
Fiscal Year 2020-2021. (Mike Futrell, City Manager, Janet Salisbury, Finance Director
and Brian Schumacker, Plant Superintendent).
14.
Page 7 City of South San Francisco Printed on 8/3/2021
June 23, 2021City Council Regular Meeting Agenda
Resolution establishing sewer service rates for the Fiscal Year 2021-2022; amending
the Master Fee Schedule to include the Fiscal Year 2021-2022 Sewer Service Rates;
adopting the Report of Annual Sewer Rentals Charges for the Fiscal Year 2021-2022.
14a.
Report regarding a resolution approving the report of stormwater management service
charges, approving the stormwater management service charges for the fiscal year
2021-22, and directing the collection of stormwater management service charges on
the official tax assessment roll. (Mike Futrell, City Manager, Janet Salisbury, Finance
Director, and Andrew Wemmer, Environmental Compliance Supervisor).
15.
Resolution approving the report of stormwater management service charges for fiscal
year 2021-22, approving the stormwater management service charges for fiscal year
2021-22, and directing the stormwater management service charges to be collected on
the official tax assessment roll.
15a.
ADMINISTRATIVE BUSINESS
Report regarding adoption of a resolution supporting Single-Payer Healthcare. (Ashley
Crociani, City Manager’s Office, Policy Analyst)
16.
Resolution in support of Single-Payer Healthcare by South San Francisco City
Council.
16a.
Report adopting the City of South San Francisco Operating Budget for Fiscal Year
2021-22, approving the Gann Appropriations Limit, and accepting the revised Salary
Schedules for Fiscal Year 2021-22. (Janet Salisbury, Finance Director)
17.
Resolution adopting the City of South San Francisco Operating Budget for Fiscal Year
2021-22, approving the Gann Appropriations limit, and accepting the revised Salary
Schedules for Fiscal Year 2021-22.
17a.
Report regarding a resolution approving interim spending authority for the first 90 days
of Fiscal Year 2021-22 (Janet Salisbury, Finance Director)
18.
Resolution approving interim spending authority for the first 90 days of Fiscal Year
2021-22.
18a.
Report regarding a resolution approving the Capital Improvement Program for Fiscal
Year 2021-22, approving the appropriations request of $130,302,370, and authorizing
city staff to prepare plans and specifications to advertise for construction bids for the
projects under this program. (Matt Ruble, Principal Engineer and Eunejune Kim,
Public Works Director/City Engineer)
19.
Page 8 City of South San Francisco Printed on 8/3/2021
June 23, 2021City Council Regular Meeting Agenda
Resolution approving the Capital Improvement Program for Fiscal Year 2021-22,
approving the appropriations request of $130,302,370, and authorizing city staff to
prepare plans and specifications to advertise for construction bids for the projects
under this program.
19a.
Report regarding a resolution approving the Conference Center Authority (Authority)
Fiscal Year (FY) 2021-2022 Budget. (Dean Grubl, South San Francisco Conference
Center Executive Director)
20.
Resolution approving the South San Francisco Conference Center Authority Fiscal
Year 2021-2022 Budget.
20a.
Report regarding a resolution authorizing Fiscal Year 2021-2022 Interim Funding for
the South San Francisco Conference Center. (Dean Grubl, South San Francisco
Conference Center Executive Director)
21.
Resolution approving interim funding for Fiscal Year 2021-22 for the South San
Francisco Conference Center.
21a.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
CLOSED SESSION
Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Property: 71 Camaritas Avenue, South San Francisco (APN 010-402-240)
City Negotiators: Alex Greenwood, ECD Director; Nell Selander, ECD Deputy
Director and Julie Barnard, Economic Development Coordinator
Negotiating Parties: Camino Royale Investment Corporation and Somil Gandhi
Under Negotiations: Price and terms
22.
ADJOURNMENT
Page 9 City of South San Francisco Printed on 8/3/2021
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-478 Agenda Date:6/23/2021
Version:1 Item #:1.
Proclamation designating July as Park and Recreation Month.(Mark Addiego, Mayor)
City of South San Francisco Printed on 6/18/2021Page 1 of 1
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DESIGNATION OF JULY AS PARK AND RECREATION MONTH
July 2021
WHEREAS, parks and recreation programs are an integral part of communities
throughout this country, including the City of South San Francisco; and
WHEREAS, parks and recreation programs build healthy, active communities that aid in
the prevention of chronic disease, provide therapeutic recreation services for those who are
mentally or physically disabled, and improve the mental and emotional health of all citizens; and
WHEREAS, parks and recreation programs increase a community’s economic
prosperity through increased property values, expansion of the local tax base, increased tourism,
the attraction and retention of businesses, and crime reduction; and
WHEREAS, our parks and natural recreation areas are fundamental to the
environmental well-being of our community, ensure the ecological beauty of our community, and
provide a place for children and adults to connect with nature and recreate outdoors; and
WHEREAS, over the past year South San Francisco’s Parks and Recreation Department
demonstrated dedication and resilience during the Covid-19 pandemic by offering outstanding
customer service to the community, operating in-person learning hubs for children, making
wellness calls and delivering food boxes to seniors, pivoting to virtual classes and events,
modifying program delivery practices to be able to offer swimming and sports programs,
continuing to provide environmental stewardship of Sign Hill and maintenance of parks and
public facilities without interruption, serving in the City’s Emergency Operation Center and
testing and vaccination sites, and revealing the extent to which parks and recreation is essential
to the community’s quality of life;
WHEREAS, the U.S. House of Representatives has designated July as Parks and
Recreation Month; and
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of South San
Francisco do hereby recognize July as Park and Recreation Month in the City of South San
Francisco.
_______________________________
Mark Addiego, Mayor
________________________________
Mark Nagales, Vice Mayor
________________________________
Buenaflor Nicolas, Councilmember
________________________________
James Coleman, Councilmember
________________________________
Eddie Flores, Councilmember
Dated: June 23, 2021
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-551 Agenda Date:6/23/2021
Version:1 Item #:
Submitted Public Comments
City of South San Francisco Printed on 8/3/2021Page 1 of 1
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Agenda Item
PUBLIC COMMENTS
1 Public Comment
Gabriel Rodriguez admin at June 18, 2021 at 2:30pm PDT
Neutral
Dear Mayor Addiego and Members of the SSF City Council:
It will be appreciated if the SSF City Council will read the attached letter and submit a written response to
the Board of Directors of the Winston Manor Community Association. We hope that you will add this
matter to the agenda for discussion and as an action item, as soon as possible.
Also, it will be appreciated if the City Clerk will read the entire letter into the public record, at the next
regular meeting of the SSF City Council.
If anyone has any questions or if I can be of assistance, please contact me at your convenience. Thank you
for your time and consideration.
Sincerely,
Martin Romero
Attachments: LT_TO_SSFCC_14_JUN_2021.pdf
Agenda Item
22. 21-489 Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8)
Property: 71 Camaritas Avenue, South San Francisco (APN 010-402-240) City Negotiators: Alex
Greenwood, ECD Director; Nell Selander, ECD Deputy Director and Julie Barnard, Economic
Development Coordinator Negotiating Parties: Camino Royale Investment Corporation and Somil
Gandhi Under Negotiations: Price and terms
Legislation Text
1 Public Comment
Guest User at June 23, 2021 at 12:24pm PDT
Support
Hello, I am Dwayne Frey, a resident at 658 Dogwood Lane. This is to followup on comments to the Council issued previously by me requesting the Council to take up
the issue of constructing a sound wall along Junipero Serra Boulevard on the easement between Junipero
Serra and Longford Drive. Junipero Serra has become a highway and the noise really affects the quality of life. At times the traffic
noise can become unbearable. I have met with Councilman James Coleman and he has expressed his
support for such a project along with other improvements he would like to see. I'd like to formally request that the City Council include an Agenda item for discussion of a Sound Wall
project as proposed above. Thank you for your consideration. Respectfully Dwayne Frey, 227 Longford
Drive.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-512 Agenda Date:6/23/2021
Version:1 Item #:2.
Motion to approve the Minutes for the meetings of April 27, 2021 and April 28, 2021.
City of South San Francisco Printed on 6/18/2021Page 1 of 1
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CALL TO ORDER Mayor Addiego called the meeting to order at 6:00 p.m.
ROLL CALL Present: Councilmembers Coleman, Flores, and Nicolas, Vice
Mayor Nagales, and Mayor Addiego.
AGENDA REVIEW
No changes.
PUBLIC COMMENTS – comments are limited to items on the Special Meeting Agenda.
Members of the public wishing to participate were encouraged to submit public comments in
writing in advance of the meeting via eComment by 4:00 p.m. on the day of the meeting.
The following individuals provided eComments:
• Cory David
• Guest User
ADMINISTRATIVE BUSINESS
1. Presentation on Housing Production and Challenges, and Goals for Future Policies. (Nell
Selander, Economic and Community Development Deputy Director)
Deputy Director Selander introduced the item and provided background information on housing
affordability, inventory, expenses, and population growth. In addition, she provided details on
evolving households, including multigenerational households and non-relatives living together.
Mayor Addiego inquired on the Jobs/Housing imbalance for the North County compared to South
San Francisco. Deputy Director Selander stated she would provide the information to Council.
Vice Mayor Nagales inquired about the vacancy rates for new developments. Deputy Director
Selander stated she would provide the information to Council.
Councilmember Flores inquired whether there was still a need for senior housing. Deputy Director
Selander stated that there was still a need for senior housing based on the information she had.
MINUTES
SPECIAL MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
TUESDAY, APRIL 27, 2021
6:00 p.m.
Teleconference via Zoom
City Council conducted this meeting in accordance with California
Governor Newsom’s Executive Orders N-29-20 and N-63-20 and
COVID-19 pandemic protocols.
SPECIAL CITY COUNCIL MEETING April 27, 2021
MINUTES PAGE 2
Planning Manager Rozzi provided information on the Housing Element, and the Regional Housing
Needs Allocation. He stated there were currently twenty-six multifamily buildings in the pipeline. A
total of 4,060 units were completed, under construction, or pending approval. A total of 3,389 were
market-rate units, and 671 units were considered affordable housing.
Vice Mayor Nagales stated he would like more family-sized units and to focus on meeting the
Regional Housing Needs Allocation numbers.
Deputy Director Selander provided an overview of the legislative and judicial barriers in building
affordable housing. She also provided information on the rapid rise of land values and construction
costs.
Mayor Addiego inquired about a list of properties that were built using Redevelopment funds.
Deputy Director Selander would follow up and provide the information to Council. Mayor Addiego
provided background information on the rapid rise in land values and how the Council attributed to
the rise.
Deputy Director Selander provided an overview of financing options available for affordable
housing projects and displayed the various funding sources for the Rotary Miller and ROEM
projects. She stated that 86% of affordable housing developments need funding from 2 or more state
funding agencies. City Manager Futrell added that the city donated the land for the Rotary Miller
project. Deputy Director Selander provided an overview of the city's affordable housing fund
balances and stated that the typical city subsidy is about $100k per unit for an affordable housing
project.
Mayor Addiego inquired whether the Commercial Linkage Fee was in place for the Kilroy project.
Deputy Director Selander stated that the Kilroy project was subject to a development agreement
executed in 2011 and the Commercial Linkage Fee became effective in 2018. She stated that the
city is expected to generate $68 million in Commercial Linkage Fees from various projects.
Vice Mayor Nagales stated he would like to increase the Commercial Linkage Fees to generate
additional funds for affordable housing projects. City Manager Futrell stated he would work with
Finance on the next steps.
Councilmember Flores inquired whether the $68 million amount included the Commercial Linkage
Fee for Stripe. Deputy Director Selander stated that the developer was required to pay the fee not
the tenant. However, Kilroy was not subject to the Commercial Linkage Fee, as previously stated.
Councilmember Coleman requested a list of inclusionary requirements for neighboring cities and
the Council to consider an affordable housing overlay. Deputy Director Selander stated staff would
research the overlay and report back to Council.
Deputy Director Selander provided an overview of the city, state, and federal intervention programs
to preserve affordable housing.
Councilmember Flores inquired whether the Emergency Repair Programs covered recreational
vehicles and trailers. Community Development Coordinator Romasanta stated that the programs did
not cover them due to federal funding restrictions. Councilmember Flores would like to explore
emergency repair funding for recreational vehicles and mobile homes.
SPECIAL CITY COUNCIL MEETING April 27, 2021
MINUTES PAGE 3
Councilmember Coleman inquired about the duration of affordability restrictions for affordable
housing units. Deputy Director Selander stated that the standard affordability was fifty-five years;
however, it could be longer in ownership housing.
Mayor Addiego inquired whether the rent cap was still in effect. Vice Mayor Nagales provided
information on the current rent cap.
Vice Mayor Nagales inquired about the fund balance for the rental assistance program. Deputy
Director Selander stated the remaining funds in the rental assistance program were under $50k, and
new funding was expected from the state. Vice Mayor Nagales would like to provide a safety net
for renters when the eviction moratorium expires.
Councilmember Coleman inquired whether it would be possible to pass a citywide eviction
moratorium extension. City Attorney Woodruff stated he would need to do some research to ensure
it would be consistent with SB 91 and did not override it. Councilmember Coleman stated he would
like the Council to pursue a community land trust and a rental registry. He requested a rental
registry be placed on a future agenda.
Deputy Director Selander stated she would work with the City Manager and staff to bring back
items to Council.
ADJOURNMENT
Being no further business, Mayor Addiego adjourned the meeting at 7:45 p.m.
Respectfully submitted by: Approved:
Cindy Avila Mark Addiego
Assistant City Clerk Mayor
Approved: / /
CALL TO ORDER Mayor Addiego called the meeting to order at 6:00 p.m.
ROLL CALL Present: Councilmembers Coleman, Flores and Nicolas, Vice-
Mayor Nagales, and Mayor Addiego
AGENDA REVIEW
No Changes
ANNOUNCEMENTS FROM STAFF
Deputy Director of Parks and Recreation Mediati announced the reopening of summer sessions and
encouraged the public to enroll in classes early. He indicated that the park would be closed between
May 20th through June 9th for the Centennial Way Rehab Project.
Library Director Sommers announced reopening the Main and Grand Avenue Libraries beginning
Monday, May 3, 2021. The new schedule will be posted online on the city's website.
PRESENTATIONS
1. Proclamation recognizing May as Mental Health Awareness Month. (Mark Addiego, Mayor)
Mayor Addiego read into the record a proclamation declaring May as Mental Health Awareness
Month. San Mateo County's Mental Health Month Planning Committee member, Kristina
Anderson, accepted it on behalf of the group. Beginning Friday, April 30, 2021, the city will join
other cities in San Mateo County and light City Hall with lime green to show support for mental
health. Visit smc.health.org. - for more information.
2. Proclamation recognizing May as Older Americans Month. (Mark Addiego, Mayor)
Councilmember Coleman read into the record a proclamation recognizing May as Older Americans
Month. Senior Services Supervisor Kelli Jo Cullinan thanked Council for their support on behalf of
the community's seniors.
MINUTES
REGULAR MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, APRIL 28, 2021
6:00 p.m.
Teleconference via Zoom
City Council conducted this meeting in accordance with
California Governor Newsom’s Executive Orders N-29-20 and
N-63-20 and COVID-19 pandemic protocols.
REGULAR CITY COUNCIL MEETING APRIL 28, 2021
MINUTES PAGE 2
PUBLIC COMMENTS
Members of the public were encouraged to submit public comments in writing in advance of the
meeting via eComment by 4:00 p.m. on the day of the meeting.
None
COUNCIL COMMENTS/REQUESTS
Councilmember Nicolas thanked the Fire Department staff for their assistance in administering
vaccines to homebound seniors. She acknowledged Mr. Baker's request to repeal South San
Francisco Municipal Code 11.44 and requested to agendize the discussion. City Manager Futrell
indicated that staff would bring the item back for Council's consideration.
Vice-Mayor Nagales discussed hosting a Teen Poet program to exhibit artistic engagement in
partnership with the Library and Parks and Recreation department, recognizing young talent. Aileen
Cassinetto, Poet Laureate of San Mateo County, is available to mentor the youth.
Councilmember Coleman expressed his support of Mr. Baker's request to repeal South San
Francisco Municipal Code 11.44 and suggested implementing a program for riders to register their
bikes voluntarily.
Councilmember Flores discussed the Reimagine SamTrans project and expressed concern about the
proposed changes to bus routes within the city. He requested a presentation from SamTrans staff to
the Council and community. City Manager Futrell indicated that a presentation was scheduled for
May 26, 2021.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows: Item 5 and Item 6 were pulled for further discussion.
Item No. 5: Vice-Mayor Nagales acknowledged staff for their hard work and inquired about the
mural project. Deputy Director of Capital Projects Vitale provided an overview of the mural project
and invited the community to visit the site.
3. Motion to approve the Minutes for the meetings of March 10, 2021 and March 18, 2021. (Rosa
Govea Acosta, City Clerk)
4. Report regarding a motion to accept the construction improvements of the OBAG 2: Street
Rehabilitation Project (st1903) as complete in accordance with plans and specifications (Total
Construction Cost $1,163,723.92) (Angel Torres, Senior Civil Engineer).
5. Report regarding a motion to accept the construction improvements of the Gardiner Park
Renovation project (Project No. pk1806) as complete in accordance with plans and
specifications (Total Construction Cost $677,345.15) (Philip Vitale, Deputy Director of Capital
Projects)
7. Report regarding Resolution No. 73-2021 authorizing the acceptance of $11,600 in federal
Library Services and Technology Act funding via the California State Library to support Virtual
STEAM programming at the library and approving Budget Amendment 21.048. (Adam Elsholz,
Assistant Library Director)
REGULAR CITY COUNCIL MEETING APRIL 28, 2021
MINUTES PAGE 3
8. Report regarding adoption of Resolution No. 74-2021 demonstrating compliance with the
Surplus Land Act (Tony Rozzi, Chief Planner)
9. Report regarding Resolution No. 75-2021 determining the continued existence of an emergency
and the need to continue emergency repairs in response to the Sign Hill Diamond Fire. (Greg
Mediati, Deputy Director of Parks and Recreation)
10. Report regarding Resolution No. 76-2021 authorizing the acceptance of $20,000 from the
Broadcom Foundation, via the South San Francisco Friends of the Library, to support STEM
programming through the Bay Area STEM Ecosystem and accepting Budget Amendment
21.049. (Valerie Sommer, Library Director)
11. Report regarding Resolution No. 77-2021 accepting the temporary transfer of a Type VI fire
engine and equipment valued in the amount of $257,425 from the California Office of
Emergency Services (Cal OES); and authorizing the City Manager to enter into an agreement
with Cal OES on behalf of the City of South San Francisco. (Jess Magallanes, Fire Chief)
12. Report regarding Resolution No. 78-2021 approving the Third Amendment to an Exclusive
Negotiating Rights Agreement with Ensemble Investments, LLC for a proposed hotel
development at Oyster Point. (Ernesto Lucero, Economic Development Coordinator)
13. Report regarding adoption of Resolution No. 79-2021 approving three agreements in connection
with the Kilroy Oyster Point project and the related Community Facilities District (Sky
Woodruff, City Attorney and Christina Fernandez, Assistant to the City Manager)
13b. Resolution No. 80-2021 approving the First Amendment to the Development Agreement
between the City of South San Francisco and KR Oyster Point Developer, LLC.
13c Resolution No. 81-2021 approving the First Amendment to the Consent, Assignment and
Assumption Agreement between the City of South San Francisco and KR Oyster Point Developer,
LLC.
Motion — Councilmember Nicolas/Second – Vice-mayor Nagales: To approve Consent Calendar
items 3, 4, 5, 7, 8, 9, 10, 11, 12, and 13 by roll call vote: AYES: Councilmembers Coleman, Flores,
and Nicolas, Vice-Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN:
None.
CONSENT CALENDAR – continued
Item No. 6: Councilmember Flores requested clarification on the process and fees. Public Works
Director Kim provided an overview and clarified fees associated with maintenance costs. City
Attorney Woodruff indicated that the agreement provides a $5k administrative fee that is refundable
if not used. This practice has been consistent throughout the department for various projects.
6. Report regarding Resolution No. 83-2021 approving an Outside Sewer Service Agreement with
the owners of 296 Country Club Drive (APN 013-123-010) and authorizing the City Manager to
execute the agreement for recordation. (Jason Hallare, Senior Civil Engineer)
Motion — Councilmember Flores/Second – Councilmember Coleman: To approve Consent
Calendar item No. 6 by roll call vote: AYES: Councilmembers Coleman, Flores, and Nicolas, Vice-
Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
REGULAR CITY COUNCIL MEETING APRIL 28, 2021
MINUTES PAGE 4
PUBLIC HEARING
14. Report regarding Resolution No. 82-2021 approving the Fiscal Year 2021-2022 (FY 21-22)
Annual Action Plan (Action Plan) for the City’s Community Development Block Grant (CDBG)
Program and a Resolution approving the Fiscal Year 2021-2022 (FY 21-22) Annual Action Plan
(Action Plan) for the City of South San Francisco’s Community Development Block Grant
(CDBG) program; authorizing submittal of the Action Plan and all other required documents to
the U.S. Department of Housing and Urban Development (HUD); authorizing the City Manager
to execute all documents and certifications necessary to secure and award CDBG and HOME
administrative funds for the City; authorizing receipt of CDBG and HOME administrative funds
and authorizing the appropriation as part of the FY 21-22 budget.
Community Development Coordinator Romasanta presented the report and indicated that the City
of South San Francisco receives CDBG cash from HUD every year for housing and community
development projects. She further explained that the City must host a public hearing to assess its
housing, community, and economic development requirements for eligibility. The public hearing
aims to gather feedback on the City's proposed CDBG Program Action Plan for FY 21-22.
For FY 21-22, the City's entitlement allocation is $500,685. For a total budget of $573,254, staff
predicts $72,569 in program income. Administration Expenses, Public Services (grantees), Minor
Home Repair Programs, and City Sponsored Programs are all possible uses for this budget
(including capital and public improvements).
The City also receives HOME money through the San Mateo County HOME consortium, in
addition to CDBG funds. The city must use HOME funding to promote fair housing, according to
federal CDBG standards. Although the City has yet to receive word from HUD or the County
regarding the HOME entitlement amount, the staff anticipates a budget of $14,842 for FY 21-22.
At 6:40 p.m., Vice-Mayor Nagales recused himself from the discussion of this item.
Public Hearing opened: 6:41p.m.
Public Hearing closed: 7:12 p.m.
The following individual provided public comment:
• Rachel Aceberos – Center for Independence of the Disabled
• Ortensia Lopez – El Concilio of San Mateo
• Esperanza Jacuinde – HIP Housing
• Shirley Gibson – Legal Aide
• Bernie Mellott - Ombudsman Services of San Mateo County
• Rebecca Hernandez - LifeMoves
• Amanda LeBlanc Freeman – Rape Trauma Services
• Cristina Figueroa Cortes – Project Sentinel
Motion —Councilmember Nicolas/Second – Councilmember Coleman: To approve Resolution No.
82-202, by roll call vote: AYES: Councilmembers Coleman, Flores, Nicolas, and Mayor Addiego;
NAYS: None; ABSENT: Vice-Mayor Nagales; ABSTAIN: None.
REGULAR CITY COUNCIL MEETING APRIL 28, 2021
MINUTES PAGE 5
ADMINISTRATIVE BUSINESS
15. Report regarding approval of the program design and eligibility criteria for South San
Francisco’s Accessory Dwelling Unit (ADU) Program in partnership with Hello Housing.
(Gaspare Annibale, Associate Planner)
Associate Planner Annibale introduced Vice President of Hello Housing, Jennifer Duffy. Ms. Duffy
provided an overview of the program and thanked Council for the partnership.
Vice-Mayor Nagales inquired about the landlord-tenant education component and lot sizes. Ms.
Duffy indicated that they would consider ongoing outreach for landlords and tenants. Associate
Planner Annibale stated that there was no minimum lot size requirement; however, building an
ADU or JADU depends on existing zoning. Ms. Duffy indicated that a direct disqualification would
be non-resident of South San Francisco and financial readiness. The program ensures that
homeowners understand the financial implications associated with the construction of a unit. The
goal is to approve 36-units within the first year. Vice Mayor Nagales thanked Genentech for their
partnership.
Councilmember Nicolas thanked staff and Hello Housing for their partnership and expressed her
support of the program.
Councilmember Coleman expressed his concern with the former process of ADU. However, he
thanked Hello Housing and HEART for their work and noted it was an excellent initiative for the
community.
Councilmember Flores echoed staff and thanked Ms. Duffy for the presentation and the community
outreach.
Mayor Addiego requested clarification about the program's eligibility for homeowners and
residents. Ms. Duffy indicated that the program was intended for homeowners.
Motion — Vice-Mayor Nagales/Second – Councilmember Nicolas: To approve by motion the
program design and eligibility criteria for South San Francisco’s Accessory Dwelling Unit (ADU)
Program in partnership with Hello Housing, by roll call vote: AYES: Councilmembers Coleman,
Flores, Nicolas, Vice-Mayor Nagales and Mayor Addiego; NAYS: None; ABSENT: None;
ABSTAIN: None.
16. Report regarding Resolution No. 84-2021 approving a lease agreement for the use of 366 Grand
Avenue for the purposes of implementing an Economic Mobility Resource Hub in South San
Francisco. (Ernesto Lucero, Economic Development Coordinator and Alex Greenwood, Director
of Economic and Community Development Department).
Economic and Community Development Director Greenwood presented the report and provided an
overview of the proposed lease agreement. He indicated that by bringing a wide range of business
consultancy, workforce development, and training and services under one roof, the Hub will
increase access to services for local citizens and businesses. As written, the lease agreement would
allow the city to use the space as the master tenant for the whole space and adjacent parking lot.
REGULAR CITY COUNCIL MEETING APRIL 28, 2021
MINUTES PAGE 6
The city has signed agreements with its partners, JobTrain and Renaissance, to operate their
programs within the city-owned space. The lease will run for three years, from August 1, 2021, to
August 31, 2024, with a base fee of $1.90 per square foot, or $13,115.07 per month in the first year.
The total lease payment for the first year is $144,272.70, which includes a rent decrease for the first
month of the lease. The lease payment for the second year is $162,358.56, and the lease payment in
Year 3 is $167,328.72. The total cost for the entire term would be $473,959.98.
Mayor Addiego thanked staff for their diligence and the owners for working with the city. Council
expressed their support of the program and requested that staff outreach to the community.
Motion — Councilmember Flores/Second – Councilmember Coleman: To adopt Resolution No. 84-
2021, by roll call vote: AYES: Councilmembers Coleman, Flores, Nicolas, Vice-Mayor Nagales,
and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
17. Report regarding Resolution No. 85-2021 of Intention and Introduction of an Ordinance
amending the contract between the Board of Administration, California Public Employees’
Retirement System, and the City of South San Francisco to implement the ability for Classic
Local Miscellaneous members in the Executive Management Unit to pay a portion of the
employer share of their CalPERS pension costs. (Leah Lockhart, Human Resources Director)
Human Resources Director Lockhart presented the report and indicated that CalPERS is the city's
pension provider for employees in its negotiating units, and the city has a contract with them. The
state passed pension reform on January 1, 2013, giving all "new members" a new, lower-cost
formula. Employees hired before January 1, 2013 (referred to as "Classic members") were entitled
to the pension formulae in effect at the time of the pension reform's passage.
By statute, Local Miscellaneous employees in the Tier 1 retirement formula must pay an eight
percent (8%) employee contribution. Tier 2 members are required to pay a seven percent (7%)
employee contribution. The Executive Management Unit Local Miscellaneous member employees
began paying an additional one percent (1%) in 2020. Further, the group agreed to increase this by
one percent (1%) for a total of two percent (2%) for the employer contribution towards the cost of
their pension benefits, effective the first full pay period in July 2021 (July 9, 2021). She noted that the contract amendment does not affect New Members as defined by CalPERS, who
are subject to the terms of the Public Employee Pension Reform Act (PEPRA). New members are
required to pay 50 percent of the total normal cost rate. Following the adoption of the resolution of
intent, the final ordinance to amend the contract with CalPERS will be brought to Council on May
26, 2021, to ensure a July 9, 2021, effective date.
Motion — Councilmember Flores/Second – Councilmember Coleman: To adopt Resolution No. 84-
2021, by roll call vote: AYES: Councilmembers Coleman, Flores, Nicolas, Vice-Mayor Nagales,
and Mayor Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
17b. Ordinance approving an amendment to the contract between the Board of Administration
California Public Employees’ Retirement System and the City Council of the City of South San
Francisco.
Motion — Councilmember Flores/Second – Councilmember Coleman: To introduce and waive
further reading of an ordinance amending a contract between the Board of Administration California
Public Employees’ Retirement System and the City Council of the City of South San Francisco, by roll
call vote: AYES: Councilmembers Coleman, Flores, Nicolas, Vice-Mayor Nagales and Mayor
Addiego; NAYS: None; ABSENT: None; ABSTAIN: None.
REGULAR CITY COUNCIL MEETING APRIL 28, 2021
MINUTES PAGE 7
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
At the request of Councilmember Flores, the City Council meeting of August 25, 2021, will be
canceled.
Meeting recessed: 8:00 p.m.
Meeting resumed: 8:05 p.m.
CLOSED SESSION
Entered Closed Session: 8:05 p.m.
18. Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Leah Lockhart, Human Resources Director, Donna
Williamson, Liebert Cassidy Whitmore
Employee organization: AFSCME, Local 829; Confidential Unit - Teamsters Local 856;
Mid-management Unit - Teamsters Local 856; and International Union of Operating Engineers,
Local 39
19. Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representative: Sky Woodruff, City Attorney
Unrepresented employee: Mike Futrell, City Manager
20. Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957)
Title: City Manager
Resumed from Closed Session: 9:42 p.m.
Report out of Closed Session by Mayor Addiego: Direction given. No reportable action.
ADJOURNMENT
Being no further business Mayor Addiego adjourned the meeting at 9:43 p.m.
Respectfully submitted by: Approved by:
Rosa Govea Acosta, CMC, CPMC Mark Addiego
City Clerk Mayor
Approved by the City Council: / /
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-492 Agenda Date:6/23/2021
Version:1 Item #:3.
Report regarding a motion accepting the Water Quality Control Plant (WQCP)Sodium Hypochlorite Tanks
Replacement Project (Project No.ss1601)as complete per plans and specifications (Total Construction Cost
$1,872,971.50)(Brian Schumacker,Plant Superintendent,and Peter Vorametsanti,Engineering Division
Consultant)
RECOMMENDATION
Staff recommends that the City Council,by motion,accept the construction improvements of the WQCP
Sodium Hypochlorite Tanks Replacement Project (Project No.ss1601)as complete per plans and
specifications (Total Construction Cost $1,872,971.5)
BACKGROUND/DISCUSSION
On April 24,2019,the City Council of South San Francisco awarded the WQCP Sodium Hypochlorite Tanks
Replacement Project (Project No.ss1601)to FLATIRON WEST,INC.to upgrade the sodium hypochlorite
process piping,tanks,and associated equipment by replacing the three tanks,various metering pumps,fused
plastic process piping and providing heated safety eyewash stations.In addition the project performed final
integration with plant automation systems to increase operational efficiency.
The total construction cost incurred for the project is summarized as follows:
Projected Actual
Blocka Construction Inc. Contract $1,682,000.00 $1,682,000.00
Construction Contingency (20%)$ 338,800.00 $ 190,971.50
Total Project Construction Budget $2,020,000.00 $1,872,971.50
FISCAL IMPACT
Sanitary sewer funds supported this project.Staff included this project in the City of South San Francisco’s
Fiscal Year 2018-2019 Capital Improvement Program (Project No. ss1601).
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved quality of life by
continuing the operation of the South San Francisco - San Bruno Water Quality Control Plant.
CONCLUSION
Staff recommends acceptance of the project as complete.Upon City Council’s motion to accept the project,The
City of South San Francisco will file a notice of completion with the County of San Mateo Recorder’s office.
At the end of the thirty-day lien period,South San Francisco will release retention funds to the contractor after
the City receives a one-year warranty bond.
Staff recommends that the City Council,by motion,accept the WQCP Sodium Hypochlorite Tanks
Replacement Project (Project No.ss1601)as complete per plans and specifications (Total Construction Cost
$1,872,971.50).
Attachments: Visual report
City of South San Francisco Printed on 6/18/2021Page 1 of 2
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File #:21-492 Agenda Date:6/23/2021
Version:1 Item #:3.
City of South San Francisco Printed on 6/18/2021Page 2 of 2
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WATER QUALITY CONTROL PLANTSODIUMHYPOCHLORITETANKSREPLACEMENTPROJECT ACCEPTANCE(PROJECTNO. SS1601) JUNE23, 2021
WQCP Sodium Hypochlorite Tanks Replacement Project CONTENTS•Project location•Project overview•Project photos •Cost summary
WQCP Sodium Hypochlorite Tanks Replacement Project WATERQUALITYCONTROLPLANT
WQCP Sodium Hypochlorite Tanks Replacement Project TANKSPROJECTOVERVIEW
WQCP Sodium Hypochlorite Tanks Replacement Project PROJECTOVERVIEW•Provide Temporary Sodium Hypochlorite system for full duration of the project •Demolition of existing Hypochlorite system •Supply and install new tanks, various metering pumps, equipment, piping, fittings and associated filed instruments •Supply and installation of electrical and instrument wire connection and termination •System start-up, testing and staff training
WQCP Switchgear & Cogen Control Upgrade Project BEFORE
WQCP Switchgear & Cogen Control Upgrade Project PROGRESSPHOTOS
WQCP Switchgear & Cogen Control Upgrade Project PROGRESSPHOTOS
WQCP Switchgear & Cogen Control Upgrade Project AFTER
WQCP Switchgear & Cogen Control Upgrade Project AFTER
WQCP Switchgear & Cogen Control Upgrade Project CONSTRUCTIONCOSTThe total construction cost incurred to date for the project is summarized as follows:Projected ActualBlocka Construction Inc. Contract $1,682,000.00 $1,682,000.00 Construction Contingency (20%) $338,000.00 $190,971.50Total Project Budget $2,020,000.00$1,872,971.50
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-494 Agenda Date:6/23/2021
Version:1 Item #:4.
Report regarding a motion to accept the Water Quality Control Plant (WQCP)Switchgear and Cogen Controls
Upgrade Project (Project No.ss1705)as complete per plans and specifications (Total Construction Cost
$3,782,455.30)(Brian Schumacker,Plant Superintendent,and Peter Vorametsanti,Engineering Division
Consultant)
RECOMMENDATION
Staff recommends that the City Council accept,by motion,the construction improvements of the WQCP
Switchgear and Cogen Controls Upgrade Project (Project No.ss1705)as complete per plans and
specifications (Total Construction Cost $3,782,455.30)
BACKGROUND/DISCUSSION
On February 26,2020,the South San Francisco City Council awarded the WQCP Switchgear and Cogen
Controls Upgrade Project (Project No.ss1705)to Blocka Construction Inc.to replace electrical components at
the Water Quality Control Plant.The project included upgrading and adding circuit breakers to the
switchboards,upgrading interconnecting services of the motor control centers,replacing the cogen control
panel, and integration into the WQCP’s process control networks to reduce the need for manual operation.
The total construction cost incurred for the project is summarized as follows:
Projected Actual
Blocka Construction Inc. Contract $3,294,000.00 $3,294,000.00
Construction Contingency (20%)$ 658,800.00 $ 195,031.70
Construction Management / Administration (10%)$ 329,400.00 $ 295,650.00
Total Project Construction Budget $4,282,200.00 $3,784,681.70
FISCAL IMPACT
Sewer Enterprise Funds supported this project.Staff included this project in the City of South San Francisco’s
Fiscal Year 2019-2020 Capital Improvement Program (Project No. ss1705).
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved quality of life by
continuing the operation of the South San Francisco - San Bruno Water Quality Control Plant.
CONCLUSION
Staff recommends acceptance of the project as complete.Upon City Council’s motion to accept the project as
complete,The City of South San Francisco will file a notice of completion with the County of San Mateo
Recorder’s office.At the end of the thirty-day lien period,South San Francisco will release retention funds to
the contractor after the City receives a one-year warranty bond.
Staff recommends that the City Council accept the WQCP Switchgear and Cogen Controls Upgrade Project
(Project No. ss1705) as complete per plans and specifications (Total Construction Cost $3,782,455.30).
City of South San Francisco Printed on 6/18/2021Page 1 of 2
powered by Legistar™
File #:21-494 Agenda Date:6/23/2021
Version:1 Item #:4.
Attachments: Visual report
City of South San Francisco Printed on 6/18/2021Page 2 of 2
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WATER QUALITY CONTROL PLANTSWITCHGEAR ANDCOGENCONTROLSUPGRADEPROJECT(PROJECTNO. SS1705) ACCEPTANCEJUNE23, 2021
WQCP Switchgear & Cogen Control Upgrade Project CONTENTS•Project location•Project overview•Project photos •Cost summary
WQCP Switchgear & Cogen Control Upgrade Project WATERQUALITYCONTROLPLANT
WQCP Switchgear & Cogen Control Upgrade Project SWITCHGEARPROJECTLOCATIONS
WQCP Switchgear & Cogen Control Upgrade Project PROJECTOVERVIEW•Demolition of existing electrical equipment •Provide temporary facilities for exiting equipment•Supply and installation of MCCB, K2 switchboard, EMS and other electrical equipment •System start-up, testing and staff training for the new equipment
WQCP Switchgear & Cogen Control Upgrade Project BEFORE
WQCP Switchgear & Cogen Control Upgrade Project PROGRESSPHOTOS
WQCP Switchgear & Cogen Control Upgrade Project PROGRESSPHOTOS
WQCP Switchgear & Cogen Control Upgrade Project AFTER
WQCP Switchgear & Cogen Control Upgrade Project AFTER
WQCP Switchgear & Cogen Control Upgrade Project CONSTRUCTIONCOSTThe total construction cost incurred :Projected ActualBlocka Construction Inc. Contract $3,294,000.00 $3,294,000.00 Construction Contingency (20%) $658,800.00 $195,031.70Construction Management/Administration (10%) $329,400.00 $295,650.00Total Project Budget $4,282,200.00 $3,784,681.70
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-454 Agenda Date:6/23/2021
Version:1 Item #:5.
Report regarding a resolution approving purchase agreements for the furnishing of bulk process chemicals at
the Water Quality Control Plant for the fiscal year 2021-22;authorizing the City Manager to execute the
necessary agreements.(Brian Schumacker, Water Quality Control Plant Superintendent).
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the purchase agreements for the
furnishing of bulk process chemicals for wastewater treatment for the fiscal year 2021-22 and authorize
the City Manager to execute the necessary agreements.
BACKGROUND/DISCUSSION
The South San Francisco-San Bruno Water Quality Control Plant (WQCP)regularly uses chemicals to treat
wastewater.These bulk chemicals include disinfectants used to remove potential pathogens,coagulants used to
remove solids,and chemicals used to neutralize chlorine.The City's practice is to procure these chemicals at
the beginning of the fiscal year to establish guaranteed competitive prices for the entire fiscal year.Bulk
suppliers deliver chemicals as needed to meet treatment demands.
Section 4.04.040 of the South San Francisco Municipal Code (SSFMC)authorizes the City to take advantage
of valid contract terms that another governmental agency negotiated by,where that agency had used a quote or
bid process substantially conforming with SSFMC Chapter 4.04 and State law.The WQCP is a member of the
Bay Area Chemical Consortium (BACC),along with over sixty participating public agencies.The BACC
follows an open bid process for the combined purchase of bulk chemicals.Each member agency of the BACC
receives a benefit of large quantity purchase pricing by integrating the volume of their agency's chemical needs
with the needs of the rest of the consortium.Due to the combined bid solicitations for these agencies,each
agency can purchase the chemicals at a lower price than if each agency solicited bids separately.Staff cannot
precisely calculate the savings an agency receives by ongoing participation in the consortium;however,new
members have generally reported savings of up to 20 percent on chemical purchases after becoming a member
of the BACC.Consistent with SSFMC 4.04.040,the City can rely on BACC collective bidding for this
procurement.
The BACC recommends awarding bulk chemical purchase agreements to the following companies based on
competitive bidding. City staff has reviewed these price quotes and concurs with the BACC recommendations.
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File #:21-454 Agenda Date:6/23/2021
Version:1 Item #:5.
Lowest Bidder Item Unit Cost
Thatcher Company Ferric Chloride (40 percent),$1.83/gallon
Olin Inc.Sodium Hypochlorite (12.5 percent),$0.739/gallon
Univar USA, Inc.Sodium Bisulfite (25 percent),$1.230/gallon
The BACC no longer facilitates the bidding process for the polymer.Staff successfully negotiated a bulk rate
discount for polymer into FY 2021-22 for Polymers WE-527 and WE-983.Polydyne continues to provide
competitive bulk polymer pricing.
Vendor Item Unit Cost
Polydyne Polymer WE-984 $11.550/gallon
Polydyne Polymer WE-527 $11.270/gallon
RELATIONSHIP TO THE STRATEGIC PLAN
The City of South San Francisco promotes public health and environmental stewardship.Continuing to fund
bulk chemical purchases positively affects the quality of life for South San Francisco residents by protecting
public health and safety.
FISCAL IMPACT
Plant management includes the cost for the purchase of bulk chemicals in the WQCP's annual operating budget.
Specific quantities of bulk chemicals vary depending upon the occurrence of winter storms and fluctuation of
plant loadings.Plant management established chemical use forecasts on historical peak demand.The
anticipated total cost for bulk chemicals (including sales tax)for FY 2021-22 is $1,419,840 (please see
Attachment 1 for the cost breakdown).Plant management calculated these amounts based on single-year
highest use.
CONCLUSION
The WQCP routinely utilizes bulk quantities of chemicals for the treatment of wastewater.The WQCP is a
member of the BACC and participates in bidding for the purchase of three chemicals necessary to treat
wastewater.Following the BACC's recommendations,the WQCP has drafted purchase agreements to procure
the chemicals for FY 2021-22.Approval of the attached resolution will allow for the execution of the contracts
and the continued reliable operation of the WQCP.
Staff recommends that the City Council adopt a resolution approving the purchase agreements for the
furnishing of bulk process chemicals for wastewater treatment for the fiscal year 2021-22 and authorize the
City Manager to execute the necessary contracts.
Attachments:
1.Attachment A - Cost Breakdown for Bulk Chemicals for FY 2021-2022
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Chemical Name Plant Use Unit Total
Ferric Chloride Enhance Primary Treatment 50,000 $1.830 gallon $91,500
Sodium Hypochlorite Disinfection 475,000 $0.739 gallon $351,025
Sodium Bisulfite Dechlorination 375,000 $1.230 gallon $461,250
WE-984 Enhance Primary Treatment 5,000 $11.550 gallon $57,750
WE-527 Solids Dewatering 30,000 $11.270 gallon $338,100
Estimated Costs, no tax $1,299,625
Tax 9.25%0.0925 120,215.31
$1,419,840Total Estimated Costs Including Sales Tax
Attachment One
Estimated Quantity FY 2021-2022
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-455 Agenda Date:6/23/2021
Version:1 Item #:5a.
Resolution approving purchase agreements for the furnishing bulk process chemicals at the Water Quality
Control Plant for fiscal year 2021-22; and authorizing the City Manager to execute the necessary agreements.
WHEREAS,the City of South San Francisco uses bulk chemicals in its operation of the South San
Francisco-San Bruno Water Quality Control Plant; and
WHEREAS,Section 4.04.040 of the South San Francisco Municipal Code (SSFMC)authorizes the
City to take advantage of valid contract terms that have been negotiated by another governmental agency,
where that agency had used a quote or bid process substantially conforming with SSFMC Chapter 4.04 and
State law; and
WHEREAS,the City of South San Francisco joined the Bay Area Chemical Consortium (BACC)in
2012 to obtain the lowest possible pricing through joint leveraged purchasing; and
WHEREAS,the BACC conducted a competitive bid process for bulk purchase of numerous chemicals
for fiscal year 2021-22; and
WHEREAS,the lowest responsive bids for the chemicals to be purchased through the BACC were
Thatcher Company of California for ferric chloride;Olin,Inc.for sodium hypochlorite and Univar USA,Inc.
for sodium bisulfite; and
WHEREAS,as a member of the BACC,the City of South San Francisco is entitled to purchase bulk
chemicals from the BACC’s low bidders at the bid prices stated above; and
WHEREAS,the BACC no longer facilitates the bidding process for polymer and agencies must
facilitate this process individually; and
WHEREAS,Polydyne,Inc.continues to provide competitive bulk polymer pricing for WE-984
Polymer (enhance primary treatment); and for WE-527 Polymer (solids dewatering) SNF/Polydyne; and
WHEREAS, the WQCP will contract with Polydyne, Inc. through fiscal year 2021-22.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco
hereby approves and awards purchase agreements with the following vendors for the bulk chemicals listed
below,in conformance with the BACC lowest responsive bids,attached respectively as Exhibits A-D and
incorporated herein,conditioned on timely execution by each vendor of the Standard Agreement contained in
the BACC Chemical Requirements for the fiscal year 2021-22 bid package (“Standard Agreement”)and
submission of all required documents:
A.Draft Thatcher Company of California for Ferric Chloride (Exhibit A)
City of South San Francisco Printed on 6/25/2021Page 1 of 2
powered by Legistar™
File #:21-455 Agenda Date:6/23/2021
Version:1 Item #:5a.
B.Draft Olin, Inc. for Sodium Hypochlorite (Exhibit B)
C.Draft Univar USA, Inc. for Sodium Bisulfite and Sodium Hypochlorite (Exhibit C)
D.Draft SNF/Polydyne for WE-527 Polymer and WE-984 Polymer (Exhibit D)
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the necessary
purchase agreements with Thatcher Company of California,Olin,Inc.,Univar USA,and SNF/Polydyne for
bulk chemical purchases for fiscal year 2021-22,in substantially the same form as Exhibits A-D,respectively,
subject to approval as to form by the City Attorney,and take any other action necessary to further the intent of
this resolution.
*****
City of South San Francisco Printed on 6/25/2021Page 2 of 2
powered by Legistar™
-1-
CONTRACT PURCHASING AGREEMENT
FOR THE PURCHASE OF
FERRIC CHLORIDE SOLUTION FOR THE TREATMENT OF WASTEWATER
THIS AGREEMENT is made this 23rd day of June, 2021, by and between the City of South San
Francisco, California, hereinafter called the "CITY" and Thatcher Company of California, Inc.,
P.O. Box 27407 Salt Lake City, UT 84127-0407 hereinafter called the "SELLER", at South San
Francisco, County of San Mateo, State of California.
WHEREAS, THE City has determined a need for approximately 50,000 gallons annually of ferric
chloride solution delivered in bulk trailer loads to be used as a coagulant in the treatment of
wastewater.
WHEREAS, THE SELLER has the capability of delivering ferric chloride solution in the amount as
required and in a timely manner.
NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the
parties agree as follows:
1.Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume
requirement from the SELLER. SELLER agrees to sell, and deliver approximately 50,000 gallons of
ferric chloride solution to the City in accordance with SELLER’S schedule of delivery.
2.Shipping Terms:
(a)SELLER shall ship each shipment of PRODUCT FOB Delivered.
(b) All shipments of ferric chloride solution shall be accompanied with the following:
i. Bill of Lading
ii. Certified Analysis indicating ferric chloride
iii. Weighmaster’s certificate of weight
iv. Applicable regulatory documents
3.SELLER additionally agrees to comply with all provisions contained in City's specifications,
which include a requirement that insurance be obtained in the type and amount set forth in the
specifications and Section 14 below.
4.Purchase Price: The City agrees to pay to the SELLER, in accordance with the following:
PRODUCT: Ferric Chloride Solution (37% to 42% by weight)
Ship To: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080
Unit Price exclusive of all taxes: $1.83 per gallon ($764.00 per dry ton).
Quantity: approximately 50,000 gallons annually.
Containers: PRODUCT delivered in bulk load (approximately 4,000 gallons per tanker
truck/trailer load).
Exhibit A
CONTRACT PURCHASING AGREEMENT
Page 2
NTE: The total compensation for products purchased under this Agreement shall not exceed
$91,500.00
5.Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable
against the delivery of the PRODUCT listed herein.
6.Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER,
shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived
unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the
shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be
contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding
the weight of any shipment.
7.Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the
SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best
efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase
order.
8.Pricing: The prices herein specified are firm for 12 months following execution of this
agreement and includes all delivery costs. All prices are exclusive of tax. There is no pesticide fee for
ferric chloride solutions. All prices are effective based upon the shipment date of the PRODUCT.
9.Payment: The price for the PRODUCT shall be invoiced in United States currency and will
be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the
right, among other available remedies, either to cancel this contract or suspend further deliveries under
this contract in the event the CITY fails to pay for any one shipment when payment becomes due and
upon written notice of such failure, the CITY does not pay the balance.
10.Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be
free of sediment and solid particles and shall not contain anything that will adversely affect or interfere
with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride
feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the
Specifications, (B) SELLER has good title to all PRODUCT delivered and all PRODUCT delivered
are free from liens and other encumberances, and (C) SELLER’s delivery and installation of the
PRODUCT will be in strict conformity with all applicable state, local and federal laws.
The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and
requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the
CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within
fifteen (15) days from the CITY’S receipt of the PRODUCT in question.
11.Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting
Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S
CONTRACT PURCHASING AGREEMENT
Page 3
return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the
CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming
PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non-
conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work
necessary to effectuate such replacement and recover the cost from SELLER.
12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample
from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results
for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to
exercise best efforts in good faith to resolve any discrepancies between their respective test results
regarding any sample and/or shipment.
13. Indemnity: To the fullest extent allowed by law, the SELLER and its employees,
subcontractors, and agents shall defend, indemnify, and save and hold harmless the CITY, its officers,
agents, employees and volunteers from any claims, suits or actions of every name, kind and description
brought forth, or on account of, injuries to or death of any person (including but not limited to workers
and the public), or damage to property, resulting from or arising out of SELLER’s or its personnel,
employees, agents, or subcontractors’ willful misconduct or negligent act or omission while engaged in
the performance of services described in this Request for Bids and/or pursuant to this Agreement,
except those matters arising from the CITY’s sole negligence or willful misconduct. The parties intend
that this provision shall be broadly construed.
14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement,
SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance
evidencing that SELLER has obtained and maintains insurance in the following amounts:
A. Workers’ Compensation that satisfies the minimum statutory limits.
B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE
MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS
($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and
contractual liability coverage. The policy shall also include coverage for liability arising out of the use
and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its
personnel, agents or subcontractors.
C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS
($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-
owned vehicles.
All insurance policies shall be written on an occurrence basis and shall name the CITY
INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to
SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be
paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing
CONTRACT PURCHASING AGREEMENT
Page 4
that payments of the self-insured retention by others, including additional insureds or insurers do not
serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so
as to not apply to the additional insured coverage required by this agreement so as to not prevent any
of the parties to this agreement from satisfying or paying the self-insured retention required to be paid
as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note
whether the policy does or does not include any self-insured retention and also must disclose the
deductible.
The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A
valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to
be binding.
15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers,
workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the
prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the
work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant
to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic
employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER
shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may
be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The
difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by
the SELLER to each worker.
An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of
the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY
will not recognize any claim for additional compensation because of the payment by the SELLER for any
wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the
elements to be considered by the SELLER.
16. Damage To City Facilities: Damage to CITY or public facilities or private property
caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by
the SELLER at no cost to the CITY.
17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to
deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not
limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain
from normal sources raw material, equipment, or transportation, the one so affected shall be excused
without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability
to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract
quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to
effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S
obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted
accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such
CONTRACT PURCHASING AGREEMENT
Page 5
circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of
PRODUCT obtained from another source will be credited to any minimum quantity requirement set
forth in this Agreement for the respective contract year as if such had been purchased from SELLER.
If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation
to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly.
18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of
hazards at all times during installation. After installation is completed at the site, SELLER shall clean
the surrounding area to the condition prior to installation.
19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2021 and ending
June 30, 2022. This AGREEMENT may be extended or amended by mutual agreement in writing
between the parties on the same terms and conditions through June 30, 2022 if such mutual agreement
is reached before expiration of the current agreement.
20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be
deemed to have been duly given (i) on the date of service if served personally on the party to whom
notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to
whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of
depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first
class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All
notices to be given with respect to this Agreement shall be addressed to:
To the City Contract Administrator:
Brian Schumacker, Plant Superintendent
Water Quality Control Plant
195 Belle Air Road,
South San Francisco, CA 94080
To Seller:
Thatcher Company of California, Inc.
Attention: Craig N. Thatcher
P.O. Box 27407
Salt Lake City, UT 84127-0407
21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated
herein by this reference, sets forth the entire and complete agreement regarding the subject matter
hereof and may be executed in identical counterparts.
22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision of this
Agreement.
CONTRACT PURCHASING AGREEMENT
Page 6
23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract
without the prior written consent of the other party, which consent shall not be unreasonably withheld.
Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or
otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and
obligations hereunder to the acquiring person or entity.
24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws
of the State of California without reference to the conflict or choice of law principles thereof. The
jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in
San Mateo County.
25. Modifications: No modification, waiver, termination, or amendment of this Agreement is
effective unless made in writing signed by the City and the SELLER.
26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the
account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this
contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's
fees.
27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any
Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same
for the CITY. Due to other existing contractual obligations, there may instances where another like
Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S
price, without making an adjustment to the CITY.
28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
CONTRACT PURCHASING AGREEMENT
Page 7
Exhibit A. (Attached): PRODUCT Specifications
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
representatives as of this day first written above.
CITY OF SOUTH SAN FRANCISCO: SELLER:
A Municipal Corporation Thatcher Company of California, Inc.
By: ___________________________ By: _______________________________
Title: Mike Futrell, City Manager Title: _____________________________
ATTEST:
________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
CONTRACT PURCHASING AGREEMENT
Page 8
EXHIBIT “A” PRODUCT SPECIFICATIONS
Ferric Chloride Solution:
CAS Number: 7705-08-0
Chemical Formula: FeCl3
Molecular Weight: 162.20
Specific Gravity (@ 20o C): 1.300 - 1.500
%FeCl3: 37% to 42% by weight
%FeCl2: <2.5%
%HCl: <1.5%
% Insoluables Less Than <0.25%
Manufactured and Formulated by:
Thatcher Company of California, Inc., Salt Lake City, UT.
Substitutions of PRODUCT of dissimilar nature are not permitted.
-1-
CONTRACT PURCHASING AGREEMENT
FOR THE PURCHASE OF
SODIUM HYPOCHLORITE SOLUTION
THIS AGREEMENT is made this 23rd day of June, 2021, by and between the City of South San
Francisco, California, hereinafter called the "CITY" and Olin Corporation 26700 S. Banta Rd
Tracy, CA 95304 hereinafter called the "SELLER", at South San Francisco, County of San Mateo,
State of California.
WHEREAS, THE City has determined a need for approximately 475,000 gallons annually of sodium
hypochlorite (minimum 12.5 % chlorine solution) delivered in bulk load using tanker trucks to be used
as a disinfecting agent for the treatment of wastewater.
WHEREAS, THE SELLER has the capability of delivering the required volume of sodium
hypochlorite (minimum 12.5% chlorine solution) in the amounts as required and in a timely manner.
NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the
parties agree as follows:
1.Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume
requirement from the SELLER. SELLER agrees to sell, and deliver approximately 475,000 gallons of
sodium hypochlorite solution (minimum available chlorine of 12.5% by weight) to the City in
accordance with SELLER’S schedule of delivery.
2.Shipping Terms:
(a)SELLER shall ship each shipment of PRODUCT FOB Delivered.
(b) All shipments of sodium hypochlorite shall be accompanied with the following:
i. Bill of Lading
ii. Certified Analysis indicating Sodium Hypochlorite
iii. Weighmaster’s certificate of weight
iv. Applicable regulatory documents
3.SELLER additionally agrees to comply with all provisions contained in City's specifications,
which include a requirement that insurance be obtained in the type and amount set forth in the
specifications and Section 14 below.
4.Purchase Price: The City agrees to pay to the SELLER, in accordance with the following:
Product: Sodium Hypochlorite Solution (12.5% available chlorine by weight).
Ship To: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080
Unit Price exclusive of all taxes: $0.739/gallon
$.0739/lb
Quantity: approximately 475,000 gallons annually.
Exhibit B
CONTRACT PURCHASING AGREEMENT
Page 2
Containers: PRODUCT delivered in bulk load (approximately 4,500 gallons per tanker
truck/trailer load).
NTE: The total compensation for products purchased under this Agreement shall not exceed
$351,025.00.
5.Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable
against the delivery of the PRODUCT listed herein.
6.Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER,
shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived
unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the
shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be
contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding
the weight of any shipment.
7.Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the
SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best
efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase
order.
8.Pricing: The prices herein specified are firm for 12 months following execution of this
agreement and includes all delivery costs. All prices are exclusive of tax and pesticide fee. All prices
are effective based upon the shipment date of the PRODUCT.
9.Payment: The price for the PRODUCT shall be invoiced in United States currency and will
be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the
right, among other available remedies, either to cancel this contract or suspend further deliveries under
this contract in the event the CITY fails to pay for any one shipment when payment becomes due and
upon written notice of such failure, the CITY does not pay the balance.
10.Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be
free of sediment and solid particles and shall not contain anything that will adversely affect or interfere
with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride
feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the
Specifications and be of good merchantable quality, fit for the purpose for which sold, (B) SELLER
has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other
encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict
conformity with all applicable state, local and federal laws.
The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and
requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the
CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within
CONTRACT PURCHASING AGREEMENT
Page 3
fifteen (15) days from the CITY’S receipt of the PRODUCT in question.
11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting
Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S
return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the
CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming
PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non-
conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work
necessary to effectuate such replacement and recover the cost from SELLER.
12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample
from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results
for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to
exercise best efforts in good faith to resolve any discrepancies between their respective test results
regarding any sample and/or shipment.
13. Indemnity: Except for any loss, damage or expense arising solely from the gross negligence or
willful misconduct of the CITY, or any employee, agent or independent contractor of the CITY
SELLER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the CITY
and its officers, employees, agents and independent contractors (“CITY INDEMNITEES”), from and
against any and all claims, loss, damage or expense, including reasonable attorney's fees, arising from
or relating to, or caused by the performance of SELLER under this Contract.
14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement,
SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance
evidencing that SELLER has obtained and maintains insurance in the following amounts:
A. Workers’ Compensation that satisfies the minimum statutory limits.
B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE
MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS
($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and
contractual liability coverage. The policy shall also include coverage for liability arising out of the use
and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its
personnel, agents or subcontractors.
C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS
($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-
owned vehicles.
All insurance policies shall be written on an occurrence basis and shall name the CITY
INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to
SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be
CONTRACT PURCHASING AGREEMENT
Page 4
paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing
that payments of the self-insured retention by others, including additional insureds or insurers do not
serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so
as to not apply to the additional insured coverage required by this agreement so as to not prevent any
of the parties to this agreement from satisfying or paying the self-insured retention required to be paid
as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note
whether the policy does or does not include any self-insured retention and also must disclose the
deductible.
The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A
valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to
be binding.
15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers,
workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the
prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the
work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant
to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic
employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER
shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may
be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The
difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by
the SELLER to each worker.
An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of
the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY
will not recognize any claim for additional compensation because of the payment by the SELLER for any
wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the
elements to be considered by the SELLER.
16. Damage To City Facilities: Damage to CITY or public facilities or private property
caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by
the SELLER at no cost to the CITY.
17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to
deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not
limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain
from normal sources raw material, equipment, or transportation, the one so affected shall be excused
without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability
to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract
quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to
effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S
obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted
CONTRACT PURCHASING AGREEMENT
Page 5
accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such
circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of
PRODUCT obtained from another source will be credited to any minimum quantity requirement set
forth in this Agreement for the respective contract year as if such had been purchased from SELLER.
If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation
to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly.
18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of
hazards at all times during installation. After installation is completed at the site, SELLER shall clean
the surrounding area to the condition prior to installation.
19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2021 and ending
June 30, 2022. This AGREEMENT may be extended or amended by mutual agreement in writing
between the parties on the same terms and conditions through June 30, 2022 if such mutual agreement
is reached before expiration of the current agreement.
20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be
deemed to have been duly given (i) on the date of service if served personally on the party to whom
notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to
whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of
depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first
class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All
notices to be given with respect to this Agreement shall be addressed to:
To the City Contract Administrator:
Brian Schumacker, Plant Superintendent
Water Quality Control Plant
195 Belle Air Road,
South San Francisco, CA 94080
To Seller:
Olin Corporation
26700 S. Banta Rd
Tracy, CA 9530
21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated
herein by this reference, sets forth the entire and complete agreement regarding the subject matter
hereof and may be executed in identical counterparts.
22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision of this
Agreement.
CONTRACT PURCHASING AGREEMENT
Page 6
23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract
without the prior written consent of the other party, which consent shall not be unreasonably withheld.
Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or
otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and
obligations hereunder to the acquiring person or entity.
24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws
of the State of California without reference to the conflict or choice of law principles thereof. The
jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in
San Mateo County.
25. Modifications: No modification, waiver, termination, or amendment of this Agreement is
effective unless made in writing signed by the City and the SELLER.
26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the
account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this
contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's
fees.
27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any
Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same
for the CITY. Due to other existing contractual obligations, there may instances where another like
Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S
price, without making an adjustment to the CITY.
28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
CONTRACT PURCHASING AGREEMENT
Page 7
Exhibit A. (Attached): PRODUCT Specifications
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
representatives as of this day first written above.
CITY OF SOUTH SAN FRANCISCO: SELLER:
A Municipal Corporation Olin Corporation
By: ___________________________ By: _______________________________
Title: Mike Futrell, City Manager Title: _____________________________
ATTEST:
________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
CONTRACT PURCHASING AGREEMENT
Page 8
EXHIBIT “A” PRODUCT SPECIFICATIONS
Sodium Hypochlorite 12.5% Solution (by weight)
as NaOCl (%wt) 12.5 - 13.2
Available Chlorine (%wt) 11.9 - 12.6
Available Chlorine (%vol) 14.3 - 15.3
Available Chlorine
grams/liter 143 - 153
Excess Caustic (%wt) 0.25 - 0.80
Specific Gravity @ 60°F 1.197 - 1.220
pH 12.0 - 13.0
Iron (Fe) ppm <0.5
Nickel (Ni) ppm <0.2
Copper (Cu) ppm <0.2
Mercury (Hg) ppb 0.001 - 0.003
Sodium Chloride (NaCl)% <15.0
Substitutions of product of dissimilar nature are not permitted.
.
-1-
CONTRACT PURCHASING AGREEMENT
FOR THE PURCHASE OF
SODIUM BISULFITE SOLUTION
THIS AGREEMENT is made this 23rd day of June, 2021, by and between the City of South San
Francisco, California, hereinafter called the "CITY" and Univar USA Inc., 8201 South 212th Street,
Kent, Washington, 98032-1994 hereinafter called the "SELLER", at South San Francisco, County of
San Mateo, State of California.
WHEREAS, THE City has determined a need for approximately 375,000 gallons annually of sodium
bisulfite (minimum 25 % solution by weight) delivered in bulk load using tanker trucks to be used as a
de-chlorinating agent for the treatment of wastewater.
WHEREAS, THE SELLER has the capability of delivering the required volume of sodium bisulfite
(minimum 25% solution by weight) in the amounts as required and in a timely manner.
NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the
parties agree as follows:
1.Obligations: the CITY agrees to buy one hundred percent (100%) of the City’s annual volume
requirement from the SELLER. SELLER agrees to sell, and deliver approximately 375,000
gallons of
sodium bisulfite solution (minimum available 25% by weight) to the CITY in accordance with
the SELLER’S schedule of delivery.
2.Shipping Terms:
(a)SELLER shall ship each shipment of PRODUCT FOB Delivered.
(b) All shipments of sodium bisulfite shall be accompanied with the following:
i. Bill of Lading
ii. Certified Analysis indicating Sodium Hypochlorite and Sodium Bisulfite
iii. Weighmaster’s certificate of weight
iv. Applicable regulatory documents
3.SELLER additionally agrees to comply with all provisions contained in City's specifications,
which include a requirement that insurance be obtained in the type and amount set forth in the
specifications and Section 14 below.
4.a) Purchase Price: The City agrees to pay the SELLER, in accordance with the following:
Product: Sodium Bisulfite Solution (25% available by weight).
Ship to: Water Quality Control Plant, 195 Belle Air Road, South San Francisco Ca. 94080
Unit Price exclusive of all taxes: $1.23/gallon.
$1.23/lb
Exhibit C
CONTRACT PURCHASING AGREEMENT
Page 2
Quantity: approximately 375,000 gallons annually.
Containers: delivered in bulk load, approximately 4,500 gallons per tanker truck/trailer load
NTE: The total compensation for products purchased under this Agreement shall not exceed
$461,250.00.
5. Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable
against the delivery of the PRODUCT listed herein.
6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER,
shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived
unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the
shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be
contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding
the weight of any shipment.
7. Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the
SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best
efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase
order.
8. Pricing: The prices herein specified are firm for 12 months following execution of this
agreement and includes all delivery costs. All prices are exclusive of tax and pesticide fee. All prices
are effective based upon the shipment date of the PRODUCT.
9. Payment: The price for the PRODUCT shall be invoiced in United States currency and will
be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the
right, among other available remedies, either to cancel this contract or suspend further deliveries under
this contract in the event the CITY fails to pay for any one shipment when payment becomes due and
upon written notice of such failure, the CITY does not pay the balance.
10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be
free of sediment and solid particles and shall not contain anything that will adversely affect or interfere
with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride
feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the
Specifications and be of good merchantable quality, fit for the purpose for which sold, (B) SELLER
has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other
encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict
conformity with all applicable state, local and federal laws.
The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and
requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the
CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within
CONTRACT PURCHASING AGREEMENT
Page 3
fifteen (15) days from the CITY’S receipt of the PRODUCT in question.
11. Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting
Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S
return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the
CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming
PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non-
conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work
necessary to effectuate such replacement and recover the cost from SELLER.
12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample
from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results
for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to
exercise best efforts in good faith to resolve any discrepancies between their respective test results
regarding any sample and/or shipment.
13. Indemnity: Except for any loss, damage or expense arising solely from the gross negligence or
willful misconduct of the CITY, or any employee, agent or independent contractor of the CITY
SELLER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the CITY
and its officers, employees, agents and independent contractors (“CITY INDEMNITEES”), from and
against any and all claims, loss, damage or expense, including reasonable attorney's fees, arising from
or relating to, or caused by the performance of SELLER under this Contract.
14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement,
SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance
evidencing that SELLER has obtained and maintains insurance in the following amounts:
A. Workers’ Compensation that satisfies the minimum statutory limits.
B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE
MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS
($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and
contractual liability coverage. The policy shall also include coverage for liability arising out of the use
and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its
personnel, agents or subcontractors.
C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS
($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-
owned vehicles.
All insurance policies shall be written on an occurrence basis and shall name the CITY
INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to
SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be
CONTRACT PURCHASING AGREEMENT
Page 4
paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing
that payments of the self-insured retention by others, including additional insureds or insurers do not
serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so
as to not apply to the additional insured coverage required by this agreement so as to not prevent any
of the parties to this agreement from satisfying or paying the self-insured retention required to be paid
as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note
whether the policy does or does not include any self-insured retention and also must disclose the
deductible.
The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A
valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to
be binding.
15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers,
workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the
prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the
work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant
to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic
employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER
shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may
be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The
difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by
the SELLER to each worker.
An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of
the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY
will not recognize any claim for additional compensation because of the payment by the SELLER for any
wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the
elements to be considered by the SELLER.
16. Damage To City Facilities: Damage to CITY or public facilities or private property
caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by
the SELLER at no cost to the CITY.
17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to
deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not
limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain
from normal sources raw material, equipment, or transportation, the one so affected shall be excused
without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability
to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract
quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to
effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S
obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted
CONTRACT PURCHASING AGREEMENT
Page 5
accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such
circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of
PRODUCT obtained from another source will be credited to any minimum quantity requirement set
forth in this Agreement for the respective contract year as if such had been purchased from SELLER.
If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation
to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly.
18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of
hazards at all times during installation. After installation is completed at the site, SELLER shall clean
the surrounding area to the condition prior to installation.
19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2021 and ending
June 30, 2022. This AGREEMENT may be extended or amended by mutual agreement in writing
between the parties on the same terms and conditions through June 30, 2022 if such mutual agreement
is reached before expiration of the current agreement.
20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be
deemed to have been duly given (i) on the date of service if served personally on the party to whom
notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to
whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of
depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first
class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All
notices to be given with respect to this Agreement shall be addressed to:
To the City Contract Administrator:
Brian Schumacker, Plant Superintendent
Water Quality Control Plant
195 Belle Air Road,
South San Francisco, CA 94080
To Seller:
Univar USA Inc.
8201 S. 212th Street
Kent, WA 98032
21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated
herein by this reference, sets forth the entire and complete agreement regarding the subject matter
hereof and may be executed in identical counterparts.
22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision of this
Agreement.
CONTRACT PURCHASING AGREEMENT
Page 6
23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract
without the prior written consent of the other party, which consent shall not be unreasonably withheld.
Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or
otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and
obligations hereunder to the acquiring person or entity.
24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws
of the State of California without reference to the conflict or choice of law principles thereof. The
jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in
San Mateo County.
25. Modifications: No modification, waiver, termination, or amendment of this Agreement is
effective unless made in writing signed by the City and the SELLER.
26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the
account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this
contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's
fees.
27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any
Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same
for the CITY. Due to other existing contractual obligations, there may instances where another like
Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S
price, without making an adjustment to the CITY.
28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
CONTRACT PURCHASING AGREEMENT
Page 7
Exhibit A. (Attached): PRODUCT Specifications
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
representatives as of this day first written above.
CITY OF SOUTH SAN FRANCISCO: SELLER:
A Municipal Corporation Univar USA, Inc.
By: ___________________________ By: _______________________________
Title: Mike Futrell, City Manager Title: _____________________________
ATTEST:
________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
CONTRACT PURCHASING AGREEMENT
Page 8
EXHIBIT “A” PRODUCT SPECIFICATIONS
Substitutions of product of dissimilar nature are not permitted.
Sodium Bisulfite 25% Solution (by weight)
% Sodium Bisulfite: 25%
% Sulfur Dioxide (SO2) Equivalent 15.4%-16.6%
pH: 3.5-4.6
Specific Gravity: 1.19-1.2
Substitutions of product of dissimilar nature are not permitted.
-1-
CONTRACT PURCHASING AGREEMENT
FOR THE PURCHASE OF
CATIONIC AND ANIONIC POLYMERS
THIS AGREEMENT is made this 23rd day of June, 2021, by and between the City of South San
Francisco, California, hereinafter called the "CITY" and Polydyne Inc., 1 Chemical Plant Road,
Riceboro, Ga., 31323 hereinafter called the "SELLER", at South San Francisco, County of San Mateo,
State of California.
WHEREAS, THE City has determined a need for approximately 35,000 gallons annually of cationic
and anionic polymer emulsions used as a flocculation aid delivered in 330 gallon reusable totes.
WHEREAS, THE SELLER has the capability of delivering cationic and anionic polymer emulsion in
the amounts as required and in a timely manner.
NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set forth, the
parties agree as follows:
1.Obligations: The CITY agrees to buy one hundred percent (100%) of the City’s annual volume
requirement from the SELLER. SELLER agrees to sell, and deliver approximately 35,000 gallons of
polymer emulsion to the CITY in accordance with SELLER’S schedule of delivery.
2.Shipping Terms:
(a)SELLER shall ship each shipment of PRODUCT FOB Delivered.
(b) All shipments of cationic and anionic polymers shall be accompanied with the
following:
i. Bill of Lading
ii. Certified Analysis indicating WE-984 Polymer and WE-527 Polymer
iii. Weighmaster’s certificate of weight
iv. Applicable regulatory documents
3.SELLER additionally agrees to comply with all provisions contained in City's specifications,
which include a requirement that insurance be obtained in the type and amount set forth in the
specifications and Section 14 below.
4.a) Purchase Price: The City agrees to pay to the SELLER, in accordance with the following:
Product: Ship to: Price Quantity Containers:
WE-984 South San Francisco $11.550/gal 5,000 gal 330 gal Totes
$1.380 lb
WE-527 South San Francisco $11.270/gal 30,000 gal 330 gal Totes
$1.360/lb
Exhibit D
CONTRACT PURCHASING AGREEMENT
Page 2
NTE: The total compensation for products purchased under this Agreement shall not exceed
$395,850.00
5.Taxes: SELLER shall pay all applicable federal, state, and local taxes which may be chargeable
against the delivery of the PRODUCT listed herein.
6. Quantity: The quantity of PRODUCT received, and for which the CITY shall pay SELLER,
shall be measured in wet pounds by SELLER’S scales. Any clears of shortage shall be deemed waived
unless made in writing and received by SELLER within fifteen (15) days from CITY’S receipt of the
shipment in question. Shortages of less than 1% of the net weight of PRODUCTs shall not be
contested. The parties agree to exercise best efforts in good faith to resolve any discrepancies regarding
the weight of any shipment.
7.Purchase Orders: The CITY shall issue purchase orders to SELLER authorizing the
SELLER to provide the PRODUCTs in accordance with this agreement. SELLER will make its best
efforts to ship PRODUCT within five (5) business days days after receiving the CITY’S purchase
order.
8.Pricing: The prices herein specified are firm for 12 months following execution of this
agreement and includes all delivery costs. All prices are exclusive of tax and pesticide fee. All prices
are effective based upon the shipment date of the PRODUCT.
9.Payment: The price for the PRODUCT shall be invoiced in United States currency and will
be paid to the SELLER at the address indicated on the SELLER’S invoice. SELLER reserves the
right, among other available remedies, either to cancel this contract or suspend further deliveries under
this contract in the event the CITY fails to pay for any one shipment when payment becomes due and
upon written notice of such failure, the CITY does not pay the balance.
10. Quality: The SELLER agrees that the PRODUCT supplied pursuant to this Agreement shall be
free of sediment and solid particles and shall not contain anything that will adversely affect or interfere
with normal operation of the City’s biological treatment processes or be injurious to the ferric chloride
feeding equipment. SELLER further warrants that (A) all PRODUCT shall comply with the
Specifications and be of good merchantable quality, fit for the purpose for which sold, (B) SELLER
has good title to all PRODUCT delivered and all PRODUCT delivered are free from liens and other
encumberances, and (C) SELLER’s delivery and installation of the PRODUCT will be in strict
conformity with all applicable state, local and federal laws.
The CITY shall be obligated to purchase only that PRODUCT which meets the Specifications and
requirements listed above. Any claim that any PRODUCT does not meet Specifications or meet the
CITY’s requirements shall be deemed waived unless made in writing and received by SELLER within
fifteen (15) days from the CITY’S receipt of the PRODUCT in question.
11.Non-Conforming PRODUCT: SELLER shall immediately replace all PRODUCT not meeting
CONTRACT PURCHASING AGREEMENT
Page 3
Specifications, shall reimburse the CITY for the reasonable shipping costs associated with the CITY’S
return of non-conforming PRODUCT, shall pay for the shipping costs associated with delivering to the
CITY the replacement PRODUCT and shall be responsible for the disposal of any non-conforming
PRODUCT and associated containers returned by the CITY. If SELLER, after notice of non-
conformity, fails to proceed promptly to provide conforming product, the CITY may perform all work
necessary to effectuate such replacement and recover the cost from SELLER.
12. PRODUCT Testing: SELLER shall analyze and retain a clearly-marked, representative sample
from each shipment of PRODUCT. SELLER shall retain each sample and such sample's test results
for three (3) months and, upon written request, shall provide such to the CITY. The parties agree to
exercise best efforts in good faith to resolve any discrepancies between their respective test results
regarding any sample and/or shipment.
13. Indemnity: Except for any loss, damage or expense arising solely from the gross negligence or
willful misconduct of the CITY, or any employee, agent or independent contractor of the CITY
SELLER shall, to the fullest extent permitted by law, indemnify, defend and hold harmless the CITY
and its officers, employees, agents and independent contractors (“CITY INDEMNITEES”), from and
against any and all claims, loss, damage or expense, including reasonable attorney's fees, arising from
or relating to, or caused by the performance of SELLER under this Contract.
14. Insurance: Prior to beginning the Work and continuing throughout the term of this Agreement,
SELLER shall, at SELLER’S sole cost and expense, furnish the CITY with certificates of insurance
evidencing that SELLER has obtained and maintains insurance in the following amounts:
A. Workers’ Compensation that satisfies the minimum statutory limits.
B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE
MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS
($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and
contractual liability coverage. The policy shall also include coverage for liability arising out of the use
and operation of any CITY-owned or CITY-furnished equipment used or operated by the SELLER, its
personnel, agents or subcontractors.
C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS
($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-
owned vehicles.
All insurance policies shall be written on an occurrence basis and shall name the CITY
INDEMNITIEES as additional insureds and any CITY insurance shall be secondary and in excess to
SELLER’s insurance. If the SELLER’s insurance policy includes a self-insured retention that must be
paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing
that payments of the self-insured retention by others, including additional insureds or insurers do not
serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so
CONTRACT PURCHASING AGREEMENT
Page 4
as to not apply to the additional insured coverage required by this agreement so as to not prevent any
of the parties to this agreement from satisfying or paying the self-insured retention required to be paid
as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note
whether the policy does or does not include any self-insured retention and also must disclose the
deductible.
The CITY Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A
valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to
be binding.
15. Prevailing Wage: Where applicable, the wages to be paid for a day's work to all classes of laborers,
workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the
prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the
work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant
to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic
employed by SELLER or by any subcontractor shall receive the wages herein provided for. The SELLER
shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may
be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The
difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by
the SELLER to each worker.
An error on the part of an awarding body does not relieve the SELLER from responsibility for payment of
the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The CITY
will not recognize any claim for additional compensation because of the payment by the SELLER for any
wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the
elements to be considered by the SELLER.
16. Damage To City Facilities: Damage to CITY or public facilities or private property
caused by the SELLER in the delivery of the PRODUCT shall be repaired and/or replaced in kind by
the SELLER at no cost to the CITY.
17. Force Majeure/Hardship/Other Sources: If the CITY’S ability to take or SELLER’S ability to
deliver the PRODUCT is impaired due to circumstances beyond reasonable control, including but not
limited to fire, flood, Government action, accident, labor disputes or shortage, or inability to obtain
from normal sources raw material, equipment, or transportation, the one so affected shall be excused
without liability from taking or making delivery to the extent of such impairment. If SELLER’S ability
to deliver PRODUCT is reduced due to any such circumstance, SELLER may reduce the contract
quantity in any year upon written notice to the CITY if SELLER deems such reduction necessary to
effect a fair allocation of the PRODUCT to users/purchasers thereof, in which case the CITY’S
obligation to purchase PRODUCT from SELLER hereunder shall be reduced and adjusted
accordingly. Notwithstanding, if SELLER’S ability to deliver PRODUCT is reduced due to any such
circumstance, then the CITY may obtain PRODUCT from another source, and the quantity of
PRODUCT obtained from another source will be credited to any minimum quantity requirement set
CONTRACT PURCHASING AGREEMENT
Page 5
forth in this Agreement for the respective contract year as if such had been purchased from SELLER.
If the CITY’S inability to take PRODUCT is excused under this subparagraph, SELLER’S obligation
to sell PRODUCT to the CITY hereunder shall be reduced and adjusted accordingly.
18. Site Safety and Cleanup: The delivery and installation site shall be kept clean and free of
hazards at all times during installation. After installation is completed at the site, SELLER shall clean
the surrounding area to the condition prior to installation.
19. Period and Renewal: This AGREEMENT is for the period beginning July 1, 2021 and ending
June 30, 2022. This AGREEMENT may be extended or amended by mutual agreement in writing
between the parties on the same terms and conditions through June 30, 2022 if such mutual agreement
is reached before expiration of the current agreement.
20. Notices: All notices concerning the subject matter hereof shall be made in writing and shall be
deemed to have been duly given (i) on the date of service if served personally on the party to whom
notice is to be given, (ii) on the date of service if delivery is made by overnight courier on the party to
whom notice is to be given at the address set forth above, or (iii) five (5) days after the date of
depositing the same in the U.S. mail and mailed to the Party to whom notice is to be given, by first
class mail, registered or certified, postage prepaid, and properly addressed as sat forth above. All
notices to be given with respect to this Agreement shall be addressed to:
To the City Contract Administrator:
Brian Schumacker, Plant Superintendent
Water Quality Control Plant
195 Belle Air Road,
South San Francisco, CA 94080
To Seller:
Polydyne, Inc.
1 Chemical Plant Road
Riceboro, GA, 31323
21. Entire Agreement: This contract, along with all exhibits attached hereto which are incorporated
herein by this reference, sets forth the entire and complete agreement regarding the subject matter
hereof and may be executed in identical counterparts.
22. Waivers: Waivers of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision of this
Agreement.
23. Assignment: Neither party shall assign or delegate its rights or obligations under this contract
without the prior written consent of the other party, which consent shall not be unreasonably withheld.
Notwithstanding the foregoing, should substantially all of the assets of either party be purchased or
CONTRACT PURCHASING AGREEMENT
Page 6
otherwise acquired by an unrelated entity or person, such party may assign and delegate its rights and
obligations hereunder to the acquiring person or entity.
24. Applicable Law: This Agreement shall be construed and enforced in accordance with the laws
of the State of California without reference to the conflict or choice of law principles thereof. The
jurisdiction for any litigation arising hereunder shall be in the state of California and venue shall be in
San Mateo County.
25. Modifications: No modification, waiver, termination, or amendment of this Agreement is
effective unless made in writing signed by the City and the SELLER.
26. Attorneys' Fees: If any action at law and equity shall be brought to recover for or on the
account of any breach of, or to enforce or interpret any of the covenants, terms or conditions of this
contract, the prevailing party shall be entitled to recover from the other party reasonable attorney's
fees.
27. Equivalent Pricing: SELLER assures the CITY that it will not offer lower prices to any
Municipal entity of comparable volume, shipping distances and like chemistry without adjusting same
for the CITY. Due to other existing contractual obligations, there may instances where another like
Municipality has a lower price but such contract will not be renewed or re-bid below The CITY’S
price, without making an adjustment to the CITY.
28. Severability: If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
CONTRACT PURCHASING AGREEMENT
Page 7
Exhibit A. (Attached): PRODUCT Specifications
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
representatives as of this day first written above.
CITY OF SOUTH SAN FRANCISCO: SELLER:
A Municipal Corporation Polydyne Inc.
By: ___________________________ By: _______________________________
Title: Mike Futrell, City Manager Title: _____________________________
ATTEST:
________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
CONTRACT PURCHASING AGREEMENT
Page 8
EXHIBIT “A” PRODUCT SPECIFICATIONS
The products selected for use at the South San Francisco - San Bruno Water Quality Control Plant
were selected based upon specific jar tests of several products. The products which provided the best
performance were:
WE-984
1. Polymer Type: Anionic Emulsion
2. Polymer Trade Name: WE-984
3. Percent of Total Solids: 48% - 55%
4. Minimum Percent of Active Solids: 41%
5. Molecular Weight: Very High
6. Bulk Density Range: 300-2000 cps*
7. UL Viscosity Range: 4.3-5.3
8. Specific Gravity: approximately 1.02
WE-527
1. Polymer Type: Cationic Emulsion
2. Polymer Trade Name: WE-527
3. Percent of Total Solids: 34% – 41%
4. Minimum Percent of Active Solids: 29%
5. Molecular Weight: Extremely High
6. Bulk Density Range: 500-2000 cps*
7. UL Viscosity Range: 7.5-9.3
8. Specific Gravity: approximately 1.02
* centipoise
Substitutions of product of dissimilar nature are not permitted.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-487 Agenda Date:6/23/2021
Version:1 Item #:6.
Report regarding a resolution authorizing submission of the 2021 Infill Infrastructure Grant (IIG)Program to
the California State Department of Housing and Community Development.
(Julie Barnard, Economic Development Coordinator)
RECOMMENDATION
Staff recommends that the City Council approve a resolution authorizing submission of the 2021 Infill
Infrastructure Grant (IIG)Program to the California State Department of Housing and Community
Development (HCD) and authorizing the City Manager to executed related agreements and take related actions.
BACKGROUND/DISCUSSION
In 2007,the former Redevelopment Agency of the City of South San Francisco (“Redevelopment Agency”)
entered into an agreement with the City and County of San Francisco/San Francisco Public Utilities
Commission (SFPUC)to purchase 13.2 acres of land located in the vicinity of El Camino Real and Chestnut
(PUC Site).The sale was completed and the property transferred to the Agency on January 31,2008.Within
this 13.2-acre property,the PUC Site consists of two vacant lots totaling approximately 5.9 acres,identified as a
portion of APNs 093- 312-050 and 093-312-060.
The PUC Site,as envisioned in several policy documents,offers an opportunity for mixed-use development,
due to its large contiguous land area,extensive frontage along Mission Road,and direct pedestrian access to
SSF BART,El Camino Real shopping,Centennial Trail,and other amenities.In late 2011,the City Council
adopted the El Camino Real/Chestnut Avenue Area Plan (Area Plan)to help guide future development on the
PUC Site and adjacent parcels.The subject site is zoned according to the Area Plan,with the designation High
Density Residential.The Project contains three vertical development structures on three parcels (with a
companion subdivision map).Parcel 1 will have Building C2,Parcel 2 will have Building C1 and Parcel 3 will
have Building B.Building C2 will provide 158 units of 100%affordable housing.Other community benefits
include approx.8,300 SF childcare center,approx.13,000 SF Market Hall with public plaza and 1.4 acres of
public open space in the form of a community park, market hall plaza, and picnic area.
Building upon the existing site amenities,the project will provide a series of linked public open space arrayed
along the Centennial Trail.Multiple access points from Mission Road to the Community Park will be provided.
The Centennial Trail pedestrian/bike trail improvement will include better lighting,new interpretive signs,
seating, and bike share stations along the trail.
From the beginning of the Request for Proposals (RFP)process,L37-KASA and BRIDGE Housing factored in
receiving IIG funding to help supplement the cost of horizontal and infrastructure work proposed in its offer.
During the negotiation of the Purchase and Sale Agreement (PSA)and Development Agreement (DA)with the
SSF staff,L37-KASA initially requested to make its offer contingent upon successfully obtaining IIG funding.
In rejecting this contingency,SSF City staff acknowledged the importance of IIG funding to the SSF PUC
project and agreed to cooperate with future applications for funding and not leverage this cooperation for a
portion of potential IIG proceeds.The IIG application is a key funding program that supports the overall
financial feasibility of the PUC Site’s development.As the applicant,the City of South San Francisco (SSF)
will be awarded grant dollars from HCD,which will then be allocated by the City to BRIDGE and L73-KASA,City of South San Francisco Printed on 6/17/2021Page 1 of 3
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File #:21-487 Agenda Date:6/23/2021
Version:1 Item #:6.
will be awarded grant dollars from HCD,which will then be allocated by the City to BRIDGE and L73-KASA,
as applicable per the IIG guidelines.These funds will be used to pay for IIG eligible expenses,which are
described in greater detail below.
Eligible costs include parking costs for the affordable property,and “horizontal”development costs including
storm water,utility relocation and installation,public open space,streetscape,landscaping and site prep and
grading for the master plan area overall.As a master-planned site,the project is eligible for $30 million of
funding under the IIG program guidelines as a Qualified Infill Area (QIA) application.
Below is a summary of how the IIG grant would be used to fund the development of the PUC site:
Total Eligible IIG Request $30,000,000
·$7,500,000 to support development costs associated with the 158-unit affordable housing project,
including required parking, design costs, and impact fees.
·$9,797,640 of infrastructure cost associated with parcels 1,2,and 3.These costs include rough grading
of open space areas,relocating existing utility infrastructure,new wet and dry utilities,storm water
control,traffic mitigation devices,site prep and demo,sidewalk and streetscape,street and open space
lighting, storm water improvements.
·$3,665,322 of work in the Mission Road ROW,including undergrounding utilities,enclosure of open
storm drains and open water mitigation efforts,new and improved sidewalks and streetscape,street
grinding, repaving, and restriping to Mission Road, and traffic signal improvements.
·$1,638,624 of landscaping expenses associated with the BART Parcel parks,Centennial Trail
improvements,the Market Hall plaza,the public paseo between buildings C1 and C2 and other
landscaped areas around projects.
·$1,760,125 in soft costs that include design and engineering expenses.
·$1,500,000 to support the payment of impact fees required as a condition of project approvals.
·$4,138,290 of infrastructure cost associated with parcels controlled by BART,Kaiser and other 3rd
parties.These costs include rough grading of open space areas,relocating existing utility infrastructure,
new wet and dry utilities and storm water control.
The IIG funds will support the development of the new Market Hall public plaza,Centennial Trail and Colma
Creek improvements,a one-acre Community Park behind and between Buildings C1 and C2 and the Colma
Creek,0.2 acres of Picnic Area Building upon the existing site amenities and a series of linked public open
spaces arrayed along the Centennial Trail.Multiple access points from Mission Road to the Community Park
will be provided.The Community Park will include children’s play area,sculpture lawn,adult fitness stations
and seating.The Centennial Trail pedestrian/bike trail improvement will include better lighting,new
interpretive signs, seating, and bike share stations along the trail.
FISCAL IMPACT
There is no fiscal impact to the General Fund associated with the recommended action.HCD is offering the
opportunity to apply for a competitive IIG to that will support the development of public open space and
infrastructure improvements at the PUC site.
CONCLUSION
It is recommended that the City Council adopt a resolution authorizing submission of the 2021 IIG Program
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File #:21-487 Agenda Date:6/23/2021
Version:1 Item #:6.
It is recommended that the City Council adopt a resolution authorizing submission of the 2021 IIG Program
application to the California State Department of Housing and Community Development and authorizing the
City Manager to executed related agreements and take related actions.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-488 Agenda Date:6/23/2021
Version:1 Item #:6a.
Resolution of the City Council of the City of South San Francisco authorizing an application for the Infill
Infrastructure Grant (“IIG”) Program.
WHEREAS,the California Department of Housing and Community Development ("Department")has
issued a Notice of Funding Availability (“NOFA”) dated May 12, 2021, under the IIG Program; and,
WHEREAS,the City of South San Francisco (“City”)wishes to apply for and receive an allocation of
funds through the IIG Program for the South San Francisco PUC Site; and,
WHEREAS,the City is an Eligible Applicant under the IIG Program and wishes to apply for an IIG
Program Grant in an amount not to exceed $30,000,000 (“IIG Grant”)to develop infrastructure in support of
affordable housing (“IIG Project”) under the above described NOFA.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby authorize and direct the City to act in connection with the Department’s IIG Grant
pursuant to the above mentioned NOFA as provided herein.
IT IS FURTHER RESOLVED that in connection with the City’s IIG Grant,the City is authorized and
directed to enter into,execute,and deliver a State of California Standard Agreement,and any and all other
documents required or deemed necessary or appropriate to carry into effect the full intent and purpose of the
above resolution,in order to evidence the IIG Grant,the City's obligations related thereto,and the Department's
security therefore;including,but not limited to,an affordable housing covenant,a performance deed of trust,a
disbursement agreement,and certain other documents required by the Department as security for,evidence of
or pertaining to the IIG Grant, and all amendments thereto (collectively, the "IIG Grant Documents").
IT IS FURTHER RESOLVED that the City Manager or his designee is hereby authorized to execute the
IIG Grant Documents, and any amendment or modifications thereto, on behalf of the City.
IT IS FURTHER RESOLVED that this resolution shall take effect immediately upon its passage.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-496 Agenda Date:6/23/2021
Version:1 Item #:7.
Report regarding a resolution determining the continued existence of an emergency and the need to continue
emergency repairs in response to the Sign Hill Diamond Fire.(Greg Mediati,Deputy Director of Parks and
Recreation)
RECOMMENDATION
It is recommended that the City Council adopt a resolution determining the continued existence of an
emergency and the need to continue emergency repairs in response to the Sign Hill Diamond Fire.
On October 16,2020 at 11:54 a.m.,a fire ignited on Sign Hill originating on the western section of the iconic
letters.This was the third day of a regional Red Flag Warning with elevated temperatures,reduced humidity,
and a steady easterly wind.The wind pushed the fire quickly to the west across the southern face of the hill
through the grasses before spreading into the nearby tree groves.The incident commander realized the fire
would grow quickly and structures would be threatened.Additional resources were immediately called to the
scene to assist.
In total,five alarms of fire apparatus from South San Francisco and nearby agencies responded to the
emergency.Additionally,an agreement with California Forestry and Fire Department (CalFire)was utilized and
provided the City with their associated aircraft,hand crews and wildland firefighting equipment for the
incident.The fire burned for nearly three hours before being declared under control.Fire crews remained on
site for over two days to ensure all hot spots were extinguished and embers would not reignite.Fortunately,the
fire was kept to 16 acres and only caused minor property damage to three homes on Mountain Road,and no
one was injured,thanks to the fuel load reduction and fire break work completed in recent years and the fire
fighters’ great efforts.
Immediately after the fire,the City Manager’s Office,Parks and Recreation Department,Fire Department and
Public Works/Engineering Department staff met to discuss next steps to prepare the hill for the winter months.
On October 22,2020,City Parks and Recreation staff completed a walkthrough and prepared an assessment of
the state of the Sign Hill environment and trails to evaluate the scale of fire damage.Based on staff’s
assessment,two phases of work were established -short term work to winterize the hill,remove hazards,and
make it safe to reopen,and longer term work to expand on the ongoing fuel load reduction and maintain
firebreaks on Sign Hill.
Due to the emergent nature of the short term work to prepare Sign Hill for wet weather,and potential debris
flows,falling trees,or the potential for future fire due to the buildup of fuel in the form of dead trees and brush,
it was determined an emergency declaration was needed to expedite the work.
At the November 24,2020 Regular City Council Meeting,the City Council adopted a resolution determining
the existence of an emergency as a result of the Diamond Fire,and authorized emergency repairs.These repairs
largely include the removal of more than 1,500 trees directly impacted by the Diamond Fire for a contract total
not to exceed $900,000.Additionally,the City executed a contract with Acacia Environmental Construction to
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not to exceed $900,000.Additionally,the City executed a contract with Acacia Environmental Construction to
perform immediate slope stabilization and erosion mitigation work on newly exposed and vulnerable sloped
areas for a contract total not to exceed $110,559.
For historical context,it should be noted that on September 12,2018,the City Council adopted a resolution
delegating authority to the City Manager to order any emergency action and enter into necessary contracts
pursuant to the provisions and restrictions of Public Contract Code Section 22050.
Tree Removals
Davey Tree Experts began their work on December 3,2020 focusing on the area near the Ridge Trail known as
Seubert Grove.At the time of drafting this report,this portion of the work is largely complete.The next phase
of work has begun and is focused on clearing the Iris Trail and Letters Trail of any hazardous trees.In each of
these areas,the trees being removed are largely being chipped on site to help with slope stabilization or are
safely stockpiled for use in restoration efforts on the hill.Some tree trunks of twelve inches or greater in
diameter may be left on the ground perpendicular to the slope of the hill.The smaller brush is being removed so
as not to serve as potential fuel for the next fire season.This work is in accordance with CalFire forestry
guidance.
The Seubert,Eucalyptus,and Ridge Trails have been cleared of hazardous trees within falling proximity to the
trails and were opened to the public starting on February 23,2021.At this time the Iris Trail and Letters Trail
remain closed as hazardous trees are still present near parts of these trails.Parks staff anticipates these trails to
open in the next few weeks.When these areas are made safe,the Parks Division will re-open these two trails
and tree work will shift focus to trees adjacent to residences on the hill in a preventative effort to abate the
impacted and hazardous trees for the dry season in 2021.The status of the trails on Sign Hill will be regularly
updated on the City’s webpage under the Sign Hill link for residents to access closure information.
Tree work is expected to continue through much of 2021.The month of March marked the beginning of bird
nesting season,and Parks staff have gone out to bid and have finalized a contract with Wood PLC,a biologist
consultant to survey for nesting birds.Performing bird nest surveys will allow for work to continue through the
nesting season.Wood PLC has conducted preliminary surveys on the week of April 19,2021 and are
performing subsequent surveys every fourteen days through August 2021,the end of nesting season.Some
nesting raptor species were found and these nests will be left undisturbed till after the nesting season.Wood
PLC is working directly with Davey Tree,while coordinating with City staff to guide work appropriately.
Surveying for bird nests during the tree work is required by the Migratory Bird Act which provides protections
to bird habitat.Staff has found it necessary to continue work through the nesting season in order to open all
trails to the public within a reasonable timeframe,and to reduce the fuel load that still exists on the hill as much
as possible prior to the next fire season.
Erosion Control
Acacia Environmental Construction was contracted to perform the erosion control efforts on December 11,
2020.Staff met with Acacia’s project team on December 14 to discuss the project’s priorities and phases of
work.Erosion control work began on December 28,2020,and consists of installation of check dams in
drainage areas and culverts,fiber waddle installation on steep slopes,and hydro-seeding barren areas of the hill
with a native seed blend,which in addition to the slope stabilization efforts will help re-establish the hill’s
native grassland ecosystem.Additionally,tree stumps and root mass from felled trees are left in place to help
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File #:21-496 Agenda Date:6/23/2021
Version:1 Item #:7.
with slope stabilization. Mulch from removed trees was also spread to lessen rain impacts.
Acacia Environmental Construction completed the erosion control work in early February 2021.The hydro-
seeding that was installed is already sprouting and beginning to take root as intended,providing crucial
stabilization of hillsides and future native habitat for native species.
Emergency Continuation
Continuation of this emergency is necessary to continue the aforementioned work in response to the Diamond
Fire and safely re-open the park as soon as possible.Terminating the work now would leave hundreds of
hazardous trees in immediate proximity to paths of travel.
As required by Public Contract Code section 22050(c)(1),this emergency tree removal and erosion control
project will continue to be placed back on future regular City Council meeting agendas for the Council to
review this emergency action and determine whether there is a need to continue the action,until such
emergency repairs have been completed and the project terminated.Section 22050 requires the City Council
determine the continuance of the emergency by a four-fifths vote.Adoption of the associated resolution
authorizes the continuance of the emergency repair work to address the response to the Diamond Fire and
related repairs.
FISCAL IMPACT
Work for the immediate tree work and erosion control measures is estimated to be $1,010,559,though
subsequent work is needed to rehabilitate trails and park amenities,and for habitat restoration.Cost estimates
for that work are to be determined once tree work is complete.Bird nest surveying for the year of 2021 is a
total of $18,988. Currently, funding exists outside of the general fund for this project.
RELATIONSHIP TO STRATEGIC PLAN
This project will contribute to the City’s Strategic Plan under Priority #2 by helping to create sustainable parks
and open space areas, and under Priority #4 by enhancing public safety on and around Sign Hill.
CONCLUSION
Approving the resolution and adopting the findings will authorize the continuation of emergency repair work to
address the hazardous conditions as a result of the Diamond Fire on Sign Hill.Staff recommends that the City
Council determines that the emergency continues to exist and the emergency action,undertaken pursuant to the
City Manager’s delegated authority, remains necessary.
City of South San Francisco Printed on 6/18/2021Page 3 of 3
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-497 Agenda Date:6/23/2021
Version:1 Item #:7a.
Resolution determining the continued existence of an emergency and authorizing procurement for emergency
remediation work relating to fire damage on Sign Hill in South San Francisco.
WHEREAS,on September 12,2018,the City Council adopted a resolution delegating authority to the
City Manager to order any emergency action and enter into necessary contracts pursuant to the provisions and
restrictions of California Public Contract Code Section 22050; and
WHEREAS,on October 16,2020,a multi-alarm grass fire broke out on the western section of the
iconic letters at Sign Hill in South San Francisco,where multiple recreational trails are located and frequently
used by the public; and
WHEREAS,the wind pushed the fire quickly to the west across the southern face of the hill through the
grasses and spread into the nearby tree groves,killing hundreds of trees which now pose a public safety hazard;
and
WHEREAS,the fire burned over 16 acres of land and damaged a significant number of trees and trails;
and
WHEREAS,although the fire has been contained,the damaged trees have since become a falling hazard
and trails remain severely damaged or destroyed,creating an extremely dangerous condition for the public and
rendering the Sign Hill trails unsafe for trail users, and also required them to be closed to the public; and
WHEREAS,at the November 24,2020 Regular City Council Meeting,the City Council adopted a
resolution determining the existence of an emergency as a result of the Diamond Fire,and authorized
emergency repairs including removal of more than 1,500 trees directly impacted by the wildfire; and
WHEREAS,in order to remediate such dangerous conditions,City staff retained consultants and
contractors to assess the scope of the damage,recommend corrective action,and undertake or contract for a
substantial amount of tree removal and trail repair/remediation work in order to restore the trails and other
features of Sign Hill to a safe condition as quickly as possible,and to subsequently re-open them to the public;
and
WHEREAS,pursuant to the aforementioned delegated authority,the City solicited for and executed a
contract with Davey Tree Expert Company,for the emergency removal of more than 1,500 damaged or
hazardous trees for a contract total not to exceed $900,000; and
WHEREAS,in December 2020,the City solicited for and executed a contract with Acacia
Environmental Construction,for the emergency mitigation of potential erosion hazards within fire damagedCity of South San Francisco Printed on 6/25/2021Page 1 of 3
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File #:21-497 Agenda Date:6/23/2021
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Environmental Construction,for the emergency mitigation of potential erosion hazards within fire damaged
areas on Sign Hill; and
WHEREAS,the dead trees remain in a precarious and dangerous condition for the public and additional
emergency mitigation work is still needed to eliminate the dangerous conditions.
FINDINGS
WHEREAS, the City Council of the City of South San Francisco hereby finds as follows:
A.The above recitals are true and correct and incorporated herein by this reference.
B.Pursuant to California Public Contract Code Section 20168,public interest and necessity
demand the immediate commencement of the above-described work at Sign Hill in South San Francisco and
the expenditure of public money for such work to safeguard life, health and property.
C.Pursuant to California Public Contract Code Section 22050 and the authority delegated
by the City Council on September 12,2018,and based on substantial evidence presented by the circumstances
of the Sign Hill fire and City staff’s assessments,including but not limited to those from the City’s Fire,Police,
and Parks &Recreation Departments,the staff report prepared concerning this resolution,and as set forth in
this resolution,the City Manager would continue to be authorized to order emergency tree removal,trail repair
and related work for the hazardous and threatening conditions at Sign Hill in South San Francisco.
D.Terminating the above-described emergency work and let the remaining work at Sign
Hill to competitive bidding would jeopardize public health,safety and welfare;risk additional damage to public
and private property;and result in the public incurring additional expense,including,but not limited to,
additional expense due to delay and further damage,due to the dangerous conditions of the falling trees and
damage to trails and other features of the Sign Hill area and such work is necessary to respond to the
emergency conditions at Sign Hill.Therefore,it remains that competitive bidding of such work would not
produce an advantage for the public.
E.Based on evidence presented in the record,the above-described emergency work
continues to be statutorily exempt from the requirements of the California Environmental Quality Act (CEQA)
pursuant to CEQA Guidelines Section 15269, subparagraphs (b) and (c).
NOW,THEREFORE,the City Council of the City of South San Francisco hereby does resolve,by at
least a four-fifths vote, as follows:
1.The above recitals and findings are true and correct and hereby declared to be findings of
the City Council of the City of South San Francisco.
2.The emergency conditions at Sign Hill in South San Francisco continue to exist and
threaten public health,welfare and safety;thus,emergency repair work continues to be
necessary to address the hazardous and threatening conditions of the falling trees and
destructed trail improvements.The emergency work described in this resolution
continues to be exempt from California Public Contract Code competitive bidding
requirements pursuant to California Public Contract Code Sections 20168 and 22050.
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3.The City Council continues to authorize City staff to procure contracts for the emergency
work described in this resolution and the City Manager to execute such contracts on
behalf of the City,as approved to form by the City Attorney,and to take any other related
action necessary to further the intent of this Resolution.
4.City staff is directed,in accordance with California Public Contract Code Section 22050
(c)(1),to place on future regular agendas of the City Council an item concerning the
emergency work authorized pursuant to this resolution so that the City Council may
determine,by at least a four-fifths vote,whether there is a need to continue the
emergency work described above or whether such work may be terminated.
5.This resolution shall become effective immediately.
6.Each portion of this resolution is severable.Should any portion of this resolution be
adjudged to be invalid and unenforceable by a body of competent jurisdiction,then the
remaining resolution portions shall be and continue in full force and effect,except as to
those resolution portions that have been adjudged invalid.The City Council hereby
declares that it would have adopted this resolution and each section,subsection,clause,
sentence,phrase and other portion thereof,irrespective of the fact that one or more
section,subsection,clause sentence,phrase or other portion may be held invalid or
unconstitutional.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-498 Agenda Date:6/23/2021
Version:1 Item #:8.
Report regarding a resolution approving a Memorandum of Understanding with Renaissance Entrepreneurship
Center to establish roles and responsibilities for a co-application for a U.S.Economic Development
Administration grant to support the North County Small Business and Entrepreneurship Center in South San
Francisco.(Nell Selander, Deputy Director of Economic and Community Development Department)
RECOMMENDATION
Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a
Memorandum of Understanding with Renaissance Entrepreneurship Center to establish roles and
responsibilities for a co-application for a U.S.Economic Development Administration grant to support the
North County Small Business and Entrepreneurship Center in South San Francisco.
BACKGROUND/DISCUSSION
Over the past several months,Council has taken actions to establish a community resource center in Downtown
South San Francisco entitled “North County Small Business and Entrepreneurship Center”.One of the primary
services offered at this center,in addition to workforce development and other social services,will be small
business and entrepreneurship support.To provide these services,City Council approved a contract with
Renaissance Entrepreneurship Center (Renaissance)on April 14,2021 and appropriated $2 million as seed
funding for the center.
Since then,staff have begun applying for additional funding to support all aspects of the resource center,
including Renaissance’s scope of services.The City has sought congressional earmarks through our delegation
in Washington,D.C.,which we anticipate hearing about in the fall.The City has secured a Workforce 9.0 grant
from the State.And most recently,staff have drafted an application for a U.S.Economic Development
Administration (EDA) grant.
One of the reasons the City selected Renaissance as its partner to provide small business and entrepreneurship
support is because of its vast experience securing grants.As a recipient of several EDA grants in the past,
including one funded by the CARES Act just last year,Renaissance will be a strong co-applicant on the City’s
EDA grant application.Our local EDA representative has suggested the City and Renaissance apply jointly for
funding,and that we apply for several years of funding.The next round of grants to be made by the EDA has
not been announced, yet, but is anticipated any day now. It will be funded by the American Rescue Plan (ARP).
EDA Grant Application
As currently drafted,and subject to change based on any new information released in the upcoming Notice of
Funding Opportunity (NOFO)by EDA,the City and Renaissance are seeking approximately $1.3 million to
support three years of program operations.This will require a match of approximately $327,000,which can be
met by the City’s existing appropriation or the County’s initial contribution of $200,000 to the North County
Small Business & Entrepreneurship Center.
Specifically,staff are requesting EDA funding for Renaissance’s contract,as well as a share of lease and
operating expenses for the resource center location.The total,three-year project budget,for the purposes of the
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grant, is roughly $1.6 million.
Memorandum of Understanding
The subject of this staff report and the associated resolution,is a Memorandum of Understanding (MOU)
between the City and Renaissance.The MOU is brief and adheres to a form provided by the EDA.It simply
states that as co-applicants,each party has specific responsibilities,including program and financial reporting.
It also stipulates that it is the City and Renaissance’s responsibility to resolve issues relating to service
provision and grant adherence should the partnership between co-applicants dissolve during the term of the
grant.
FISCAL IMPACT
There is no fiscal impact to the General Fund associated with this resolution.Should the City and Renaissance
receive the grant,roughly $1.3 million in program expenses would be defrayed,allowing the City’s initial $2
million appropriation for the resource center to be invested in other programs and improvements at the center.
CONCLUSION
Staff recommends that the City Council approve a Resolution authorizing the City Manager to execute a
Memorandum of Understanding with Renaissance Entrepreneurship Center to establish roles and
responsibilities for a co-application for a U.S.Economic Development Administration grant to support the
North County Small Business and Entrepreneurship Center in South San Francisco.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-499 Agenda Date:6/23/2021
Version:1 Item #:8a.
Resolution approving a Memorandum of Understanding with Renaissance Entrepreneurship Center to establish
roles and responsibilities for a co-application for a U.S.Economic Development Administration grant to
support the North County Small Business and Entrepreneurship Center in South San Francisco.
WHEREAS,the effects of the Pandemic have created drastic economic outcomes to many small
businesses and entrepreneurs in need of targeted support services; and
WHEREAS,small businesses in San Mateo County have been challenged by a reduction in workforce,
a lack of working capital,a difficulty in obtaining COVID recovery programs,and an overall need to revamp
their business model to survive in a post-COVID economy; and
WHEREAS,at its March 9,2021 County of San Mateo Board of Supervisors Meeting,an appropriation
of $200,000 was approved for the implementation of a business assistance center to serve the northern part of
San Mateo County; and
WHEREAS,at its April 14,2021 meeting,the City Council of the City of South San Francisco
appropriated $2 million to support an Economic Mobility Hub that includes a workforce development program,
as well as a small business and entrepreneurship program entitled “North County Small Business and
Entrepreneurship Center”in South San Francisco,and also approved contracts with JobTrain and Renaissance
Entrepreneurship Center (Renaissance) for those respective programs; and
WHEREAS,the City and its partners continue to pursue grant funding to bring additional funding
sources to the North County Small Business and Entrepreneurship Center; and
WHEREAS,the City and Renaissance plan to apply as co-applicants for an anticipated Notice of
Funding Opportunity (NOFO)from the U.S.Economic Development Administration (EDA)to support small
businesses and entrepreneurs through the North County Small Business and Entrepreneurship Center in South
San Francisco,and intend to apply for $1.3 million to support 3 years of operations of the Center and its
services; and
WHEREAS,as part of the anticipated application process from the EDA,the agency requires a
Memorandum of Understanding (MOU)between the co-applicants that details roles and responsibilities of each
party,attached hereto as Exhibit A and incorporated herein,including program and financial reporting that
would apply for the duration of the grant funding.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco
hereby approves the MOU in Exhibit A allowing the City and Renaissance to submit a joint application for
EDA grant funding to support small businesses and entrepreneurs.
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BE IT FURTHER RESOLVED that the City Manager,or his designee as the Authorized Representative
from the City as a co-applicant,is authorized to execute the MOU in substantially the same form as Exhibit A,
and to make any revisions,amendments,or modifications,deemed necessary to carry out the intent of this
resolution which do not materially alter or increase the City's obligations thereunder,subject to approval as to
form by the City Attorney.
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1
MEMORANDUM OF UNDERSTANDING REGARDING GRANT ADMINISTRATION
RESPONSIBILITIES FOR THE NORTH COUNTY SMALL BUSINESS AND
ENTREPRENEURSHIP CENTER PROJECT
This Memorandum of Understanding Regarding Grant Administration Responsibilities for
the North County Small Business And Entrepreneurship Center Project (this “Agreement”) is
made and entered into between the City of South San Francisco, a municipal corporation (“City”)
and Renaissance Entrepreneurship Center (“Renaissance”), effective as of June 1, 2021 (the
“Effective Date”). City and Renaissance are sometimes individually referred to as a “Party” and
collectively referred to as “Parties”.
A. City and Renaissance are parties to that certain Consulting Services Agreement dated
April 14, 2021, where the City is undertaking an Economic Mobility Resource Hub
project to provide small business services to support local emerging and established
business owners (“Project”), and Renaissance is providing certain services to City to
implement and operate the Project.
B. City’s physical address is 400 Grand Avenue, South San Francisco, CA 94080, and
Renaissance’s physical address is 275 Fifth Street, San Francisco, CA 94103.
C. City and Renaissance desire to submit an application to the U.S. Department of
Commerce Economic Development Administration (“EDA”) for grant funding
assistance for the Project (“EDA Grant”), and desire to set forth their respective
responsibilities in administrating grant assistance awarded therefrom.
In consideration of their mutual covenants, the Parties hereby agree as follows:
1. Allocation of Responsibilities. The responsibilities of the Parties in administering
the EDA Grant shall be as follows:
a. The City shall be responsible for filing all project and audit reports required as a
condition of EDA Grant award to the EDA.
b. Renaissance shall maintain any and all client, financial and programmatic records
relating services provided for the Project under the Consulting Services Agreement
dated April 14, 2021 and make available for City inspection or audit upon request.
c. The City shall receive and distribute EDA Grant funds and file all required financial
reports with the EDA.
d. The City and County of San Mateo shall be responsible for the EDA Grant
matching requirement.
e. This Agreement shall not affect or modify the Parties’ rights, responsibilities and
obligations as set forth in the Consulting Services Agreement dated April 14, 2021.
2 Submittal of Application Materials. The Parties agree to individually submit any
and all application materials required by the EDA for the purposes of the EDA Grant.
3. Compliance with EDA Grant Conditions. The Parties understand and agree that
they shall comply with any and all EDA Grant conditions, standards and requirements, including
2
but not limited to: conditions of grant award or for receipt of funding, applicable statutes and
regulations, grant application forms and materials, and agreements awarding the grant. The Parties
agree to be fully bound by any executed grant documents and award agreements.
4. Compliance with all Applicable Laws; Nondiscrimination. The Parties shall
comply with all applicable local, state and federal laws, regulations and ordinances in the
performance of this Agreement. The Parties shall not discriminate in the provision of service or
in the employment of persons engaged in the performance of this Agreement on account of race,
color, national origin, ancestry, religion, gender, marital status, sexual orientation, age, physical or
mental disability in violation of any applicable local, state or federal laws or regulations.
5. Modifications; Submittal to EDA. This Agreement may only be amended by mutual
agreement of the Parties in writing. The Parties understand and agree that they shall notify the
EDA of any modifications to this Agreement, and shall submit a copy of this Agreement to the
EDA upon its full execution.
6. Independent Contractor. It is understood and agreed that this Agreement is not a
contract of employment and does not create an employer-employee relationship between the City
and Renaissance. Renaissance is not authorized to bind the City to any contracts or other
obligations without the express written consent of the City.
7. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
8. Notice. All notices and other communications which are required or may be given
under this Agreement shall be in writing and shall be sent to the respective Parties as follows:
Renaissance: Renaissance Entrepreneurship Center
275 Fifth Street
San Francisco, CA 94103
Attn: Sharon Miller
City: City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
Attn: Mike Futrell
9. Execution in Counterpart. This Agreement may be executed in counterparts
and/or by facsimile or other electronic means, and when each Party has signed and delivered at
least one such counterpart, each counterpart shall be deemed an original, and, when taken
together with other signed counterpart, shall constitute one Agreement, which shall be binding
upon and effective as to all Parties.
10. Assignment, Governing Law. Neither Party may assign any of their respective
obligations under this Agreement without the prior written approval from the other. This
Agreement is governed by California law. The jurisdiction for any litigation arising from this
Agreement shall be in the state of California, and shall be venued in the County of San Mateo.
3
11. Authority to Execute. The individuals executing this Agreement warrant and
represent that they are the authorized representative having the full right, power, and capacity to
act on behalf of the signing Party and have the authority to bind that Party to the performance of
its obligations under this Agreement without the subsequent approval or consent of any other
person or entity.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written
above.
CITY: RENAISSANCE:
By: _____________________________ By:__________________________
Mike Futrell, City Manager Sharon Miller, CEO
Date: ____________________________ Date: ________________________
ATTEST:
____________________________
City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
3785936.1
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-509 Agenda Date:6/23/2021
Version:1 Item #:9.
Report regarding a resolution approving a consulting services agreement with Primex Municipal Water Control
Solutions of Vacaville,California for the calibration,maintenance,and service of electrical instrumentation and
Supervisory Control and Data Acquisition (SCADA)equipment at the Water Quality Control Plant and
pumping stations for three years in an amount not to exceed $185,000 per year,beginning the fiscal year 2021-
22. 3(Brian Schumacker, Plant Superintendent)
Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a
consulting services agreement with Primex Municipal Water Controls Solutions of Vacaville,California for the
calibration,maintenance,and service of instrumentation and Supervisory Control and Data Acquisition
equipment the Water Quality Control Plant (WQCP)and pumping stations for three years in an amount not to
exceed $180,000 per year, beginning fiscal year (FY) 2021-22.
BACKGROUND DISCUSSION
South San Francisco Purchasing Policy Overview
State and local laws governing the City’s procurement process requires competitive bidding of contracts for
construction under a set of specific,established rules.In particular,the City is required to award construction
contracts to the “lowest responsible bidder”after providing notice per law.(Pub.Contract Code §§20162,
20164.)
However,in awarding contracts for purchasing professional services,equipment,and supplies,the City has
some latitude.State law requires the City to adopt regulations and policies to govern such service and supplies
procurement.Otherwise,it provides the City flexibility in determining relevant requirements as long as they
are consistent with applicable state law.(Gov.Code §54202.)Chapter 4.04 of the Municipal Code and the
City’s Purchasing Procedures (Administrative Instruction Section IV,No.1)govern the City’s purchasing
policies and contract procurement processes.
The City’s purchasing ordinance distinguishes between three primary types of procurement methods as
follows:
1. Competitive Bidding for Construction Projects
Public projects are specifically defined under the Public Contract Code and generally involve
any construction project paid with public funds or those projects involving improvements,
demolition,or other work on public property or facility.Public projects are required to be
procured through competitive bidding and the City must award the contract to the lowest
bidder whose bid complies with all of the City’s solicitation requirements and demonstrates
that the bidder is able to perform the work.Under the City’s policy,different levels of
competitive bidding are required depending on the dollar limit of the underlying project.
For these contracts,cost is generally the sole determining factor and the lowest responsible
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For these contracts,cost is generally the sole determining factor and the lowest responsible
bidder is awarded the project even if another bidder appears to be more skilled but is more
expensive.
2. Open Market Procedures for Vendors (Supplies and Equipment)
Open Market Procedures is the City’s vendor selection process for purchase of goods,
supplies,and professional services.These rules do not apply to,and may not be used for,
public construction projects.
Contracts for the purchase of goods and services that exceed $10,000 requires staff to utilize
open market procedures.If the contract is $25,000 or less,staff must obtain at least three
quotes,which are informal offers to perform work at a stated price.If the contract is greater
than $25,000,staff will be required to solicit the project,such as issuing a Request for
Proposals (“RFPs”) and obtain at least three written responses.
Under this vendor selection process,cost can be only one factor in determining which vendor
the City will ultimately select for services,equipment or supplies.This requirement is
similarly reflected under SSFMC § 4.04.080.
Thus,when utilizing the open market vendor selection process,the City is focused on the
skill,ability,and expertise of the entity or person to be able to provide the service,equipment
or goods to the City.The selection is based on competence,professional qualifications,and
overall value to the City with cost being only one factor in the determination of an award.
Federally Funded Procurements for Vendors (Supplies and Equipment)
Contracts that receive federal funding are required to incorporate and comply with additional terms and
conditions.The City’s Purchasing Procedures also provide guidance on procuring supplies and equipment
contracts that are federally funded.Federally funded procurements also require a written procedure for
conducting evaluations and for selecting recipients and awarding the contract to the responsible firm whose
proposal is most advantageous to the City with price being only one factor.It is also important to note that
federally funded procurements do not include state or local geographical preferences unless specifically
authorized by federal law. Each evaluation is a non-discrimination and equal opportunity for all vendors.
3. Open Market Procedures for Architectural and Engineering (A&E) Professional
Services
For certain professional services such as architectural,engineering,environmental,land
surveying,or construction project management,the Government Code also specifically requires
that such services not be awarded solely based on price,but instead based on demonstrated
competence.(Gov.Code §4526.)Both the state law provision and the City’s policy reflect the
legislative view that when acquiring such services,the City does not necessarily receive the best
value when it pays the lowest price.(See e.g.California Attorney General Op.No.94-819
(February 9, 1995)).
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General Request for Proposals (RFP) Review Process
RFPs are the City’s primary method to procure equipment,materials,supplies,and professional
services.Typically,this process consists of the City issuing the RFP for proposals from vendor candidates to
demonstrate their qualifications and abilities to provide the City with desired services,equipment/supplies,or
other goods.
The City’s RFP will contain evaluation and scoring criteria used to rank vendor candidates based on the
strength of their proposals when the City receives more than one vendor RFP.
Typical factors include demonstrated knowledge,qualifications,industry reputation,implementation schedule,
ease of implementation and cost.Factors not typically considered include the size of the firm and geographic
location of the firm (i.e.whether the firm is local,in-or out-of-state),race,sex or gender.However,the City
does have the discretion to include geography as one evaluation factor and to select local vendors where the
quality and price are equal between local and non-local vendors and federal funds are not used.
If more than one vendor submits a proposal,the City assembles an evaluation panel comprised primarily of
City staff and third-party consultants and personnel as necessary,to review and score the proposals,negotiate
with the top-ranked candidate,and recommend the selection for City Council approval.Staff will also
maintain records of the method of evaluation, final vendor selection and negotiations for a final contract.
Once candidates are ranked and a top-ranked candidate is identified,staff will negotiate terms of the contract
with that candidate.The final award of the contract is subject to consideration and approval by the City
Council.Staff will present the selection recommendation to the Council and prepare a resolution awarding the
contract to the recommended candidate.If the Council does not support staff’s recommendation,then it could
elect not to take any action on the resolution or contract award,and may instead direct staff to either
reconsider the other proposals selected or to re-issue the RFP which may include additional or different
selection criteria and qualification requirements.
Staff issued a request for proposal (RFP)on April 13,2021,to maintain the WQCP and pumping station’s
SCADA instrumentation,pump controls,and radio telemetry systems for the next three years.Staff contacted
three providers of these services and requested a written cost proposal for defined services.One provider
responded within the four-week response time,and two declined to respond within the time frame outlined in
the RFP.
Primex Inc.submitted a comprehensive proposal to staff.Primex is an instrumentation service provider based
in Vacaville,California.They are fully insured and bonded and provide 24-hour emergency response
capabilities.Their proposal is responsive,and their staff is well qualified to meet the needs of the WQCP.The
team has reviewed the applicable prevailing wage rates for a field service technician and confirmed that a field
service technician does not exist within the State Department of Industrial Relations (DIR)general prevailing
wage determinations schedule.If the DIR adds an applicable classification to the available prevailing wage
determinations schedule,the consulting services agreement contains language that will require the consultant to
comply with the appropriate prevailing wage requirements.
Vital process equipment and controls at the WQCP and remotely located pumping stations rely upon
sophisticated instrumentation,level,pump controls,and other control systems to operate correctly.To keep the
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sophisticated instrumentation,level,pump controls,and other control systems to operate correctly.To keep the
various control systems functioning correctly and under federal and state discharge requirements,
instrumentation must be calibrated and maintained by skilled technicians with specialized training,equipment,
and expertise.
The City employs the services of instrumentation contractors to provide maintenance services on the City’s
sophisticated instrumentation and control systems.The City has considered hiring an instrumentation technician
to perform this work.Unfortunately,the proposed salary schedule for public sector workers with this skill set
falls significantly below salaries available to private sector technicians.
RELATIONSHIP TO THE STRATEGIC PLAN
The City of South San Francisco promotes public health and environmental stewardship.Continuing to fund
instrumentation SCADA repair services positively affects the quality of life for South San Francisco residents
by protecting public health and safety.
FISCAL IMPACT
Services under the agreement would be limited to $185,000 per year for three years with a total limit of
$555,000.Funding for these services is included in the City of South San Francisco’s operation and
maintenance budget for the Fiscal Year 2021-22 and is wholly funded by sewer service fees.There are
sufficient funds allocated to cover the scope of services requested.
CONCLUSION
Staff recommends that the City Council adopt a resolution approving a consulting services agreement with
Primex Municipal Water Control Solutions of Vacaville,California for instrumentation services at the WQCP
and pumping stations for three years in an amount not to exceed $185,000 per year,beginning the Fiscal Year
2021-22 and authorizing the City Manager to execute the agreement.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-510 Agenda Date:6/23/2021
Version:1 Item #:9a.
Resolution approving a consulting services agreement with Primex Municipal Water Control Solutions of
Vacaville,California,for the calibration,maintenance and service of electrical instrumentation and Supervisory
Control and Data Acquisition (SCADA)equipment at the Water Quality Control Plant and pumping stations for
three years in an amount not to exceed $185,000 per year, beginning Fiscal Year 2021-22.
WHEREAS,the Water Quality Control Plant (WQCP)requires sustainable operation of sophisticated
controls and equipment in order to maintain compliance with federal and state discharge permits; and
WHEREAS, the preceding consulting services agreement for these services ends on June 30, 2021; and
WHEREAS,staff solicited requests for quotations from three instrumentation integration and control
firms in the San Francisco Bay Area on April 13, 2021; and
WHEREAS,staff reviewed the submitted quotation and found Primex Municipal Water Control
Solutions of Vacaville,California to be the most qualified firm based upon experience and staff qualifications;
and
WHEREAS,the total annual cost for these services is not to exceed $185,000 per fiscal year for each of
three consecutive year beginning in Fiscal Year 2021-22; and
WHEREAS,funding for the services is included in the approved WQCP’s operation and maintenance
budget for Fiscal Year 2021-22.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that
City Council hereby approves a Consulting Services Agreement for instrumentation services with Primex
Municipal Water Control Solutions in an amount not to exceed $185,000 per fiscal year for three years with a
total not-to-exceed amount of $555,000, as attached in Exhibit A and incorporated herein.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Consulting
Services Agreement on behalf of the City in substantially the form as Exhibit A upon timely submission by
Primex Municipal Water Control Solutions of the signed contract and all other documents,subject to approval
as to form by the City Attorney
BE IT FURTHER RESOLVED,that the City Manager is authorized to execute any related documents,
to make any revisions,amendments,or modifications,deemed necessary to carry out the intent of this
Resolution which do not materially alter or increase the City’s obligations thereunder,and subject to approvalCity of South San Francisco Printed on 6/25/2021Page 1 of 2
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Resolution which do not materially alter or increase the City’s obligations thereunder,and subject to approval
as to form by the City Attorney.
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Consulting Services Agreement between [Rev:11.14.2016] Jul 01, 2021
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CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND
PRIMEX MUNICIPAL WATER CONTROL SOLUTIONS
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and Primex Municipal Water Control Solutions (“Consultant”) (together sometimes
referred to as the “Parties”) as of July 01, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2024 the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
$185,000 per year with a total not-to-exceed limit of $555,000, notwithstanding any contrary indications
that may be contained in Consultant’s proposal, for services to be performed and reimbursable
costs incurred under this Agreement. In the event of a conflict between this Agreement and
Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as
Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant
for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The
payments specified below
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shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically
authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
The amount and purpose of actual expenditures for which reimbursement is
sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
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2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement _____________________________. Reimbursable expenses shall not
exceed $0. Expenses not listed above are not chargeable to City. Reimbursable
expenses are included in the total amount of compensation provided under Section 2 of
this Agreement that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit B. Unless Consultant provides
City with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required
by law. Consultant shall obtain, and maintain on file for three (3) years after the termination
of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-
California resident subcontractor and shall submit written documentation of compliance
with Consultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
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2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
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the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
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activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self-insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
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expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
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4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self-insured retention by
others, including additional insureds or insurers do not serve to satisfy the self-
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
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b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
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all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
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Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
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8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
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the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Brian Schumacker
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows: Consultant
Primex Municipal Water Control Solutions
Consulting Services Agreement between [Rev:11.14.2016] Jul 01, 2021
City of South San Francisco and Primex Municipal Water Control Solutions Page 15 of 16
859 Cotting Court, Unit “G”
Vacaville, CA 95688
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
Consulting Services Agreement between [Rev:11.14.2016] Jul 01, 2021
City of South San Francisco and Primex Municipal Water Control Solutions Page 16 of 16
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
Mike Futrell, City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT B
COMPENSATION SCHEDULE
EXHIBIT C
INSURANCE CERTIFICATES
[OPTIONAL] EXHIBIT D
FORM 590
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-519 Agenda Date:6/23/2021
Version:1 Item #:10.
Report regarding a resolution approving the City’s Investment Policy for Fiscal Year 2021-22.(Paul Harris,
Financial Services Manager)
RECOMMENDATION
It is recommended that the City Council approve the City’s Investment Policy for Fiscal Year 2021
-22.
BACKGROUND/DISCUSSION
The City of South San Francisco’s Investment Policy was created to establish guidelines for
investment operations,with the objectives of complying with all laws and ensuring the safety,liquidity
and yield of the City’s investments.
Each fiscal year,the City’s Investment Policy is presented to the City Council for consideration.The
proposed Fiscal Year (FY)2021-22 Investment Policy is included as Exhibit A of the accompanying
resolution and reflects no changes from the prior year’s policy.Staff will continue to work with the
City’s investment advisors,Chandler Asset Management,on a regular basis to review the City’s
Investment Policy to ensure compliance with best practices and alignment with state code.
FISCAL IMPACT
There is no direct fiscal impact by the adoption of this resolution.However,a sound Investment
Policy, as set forth herein, assists in preserving the financial stability of the City.
RELATIONSHIP TO STRATEGIC PLAN
This resolution supports the City’s strategic goal of Financial Stability.
CONCLUSION
Approval of the FY 2021-22 Investment Policy ensures that the management of the City’s investment
portfolio is guided by best practices and in compliance with state code.
City of South San Francisco Printed on 6/18/2021Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-520 Agenda Date:6/23/2021
Version:1 Item #:
Resolution approving the City’s Investment Policy for Fiscal Year 2021-22.
WHEREAS, each fiscal year, the City of South San Francisco’s Investment Policy is presented to the
City Council of South San Francisco for consideration; and
WHEREAS, the Fiscal Year (FY) 2021-22 Investment Policy is attached herein as Exhibit A, and
reflects no changes from the prior year’s policy; and
WHEREAS, staff will continue to work with the City’s investment advisor to review the City’s
Investment Policy to ensure compliance with best practices and alignment with state code.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does
hereby approve the FY 2021-22 Investment Policy.
*****
City of South San Francisco Printed on 6/25/2021Page 1 of 1
powered by Legistar™
1
EXHIBIT A
City of South San Francisco Investment Policy
Fiscal Year 2021-22
PURPOSE:
The following statement is intended to provide guidelines for the “Prudent Investor Standard” of
investment of the City’s temporary idle cash and to outline the policies for an effective cash
management system.
A. Prudent Investor Standard: Management of the City’s investments is governed by the
Prudent Investor Standard as set forth in the California Government Code 53600.3:
“…all governing bodies of local agencies or persons authorized to make investment
decisions on behalf of those local agencies investing public funds pursuant to this
chapter are trustees and therefore fiduciaries subject to the prudent investor
standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling,
or managing public funds, a trustee shall act with care, skill, prudence, and
diligence under the circumstances then prevailing, including, but not limited to, the
general economic conditions and the anticipated needs of the Agency, that a prudent
person acting in a like capacity and familiarity with those matters would use in the
conduct of funds of a like character and with like aims, to safeguard the principal
and maintain the liquidity needs of the Agency. Within the limitations of this
section and considering individual investments as part of an overall strategy,
investments may be acquired as authorized by law.”
The City’s cash management system’s goal is to accurately monitor and forecast revenues and
expenditures enabling the City to invest funds to the fullest extent possible. The City Treasurer
attempts to obtain the highest yield possible as long as investments meet the criteria established
for safety and liquidity. This Investment Policy applies to all City funds except retirement,
pension, or bond proceeds or bond reserves, which have their own constraining requirements.
The investment policies and practices of the Treasurer of the City of South San Francisco are based
upon federal, state, and local laws as well as prudent money management. The primary objectives
of these policies are, in priority order:
1. To assure compliance with all federal, state, and local laws governing the
investment of monies.
2. To maintain the principal of the City’s investments.
3. To remain sufficiently liquid to meet all expenses.
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4. After safety and liquidity are assured, to generate the maximum amount of
investment income within the parameters of this statement of investment policy.
INVESTMENT OBJECTIVES:
1. SAFETY OF PRINCIPAL is the foremost objective of the Investment Policy. The
Treasurer shall seek to ensure that capital losses are avoided with each investment
transaction. The objective is to mitigate credit risk (the risk that a security or a
portfolio will lose some or all of its value due to a real or perceived change in the
ability of the issuer to repay its debt) and interest rate risk (the market value of the
security in the portfolio will fall due to changes in general interest rates).
2. LIQUIDITY is the second most important objective of the Investment Policy. It
is important that a portion of the portfolio contain investments, which can be easily
liquidated with minimal, or no risk to principal and/or interest. The longest
maturity of any investment shall be five years. The portfolio shall be structured so
that sufficient funds are readily available to meet all reasonably anticipated
operating expenses.
3. YIELD is the return earned on monies invested. The City’s funds shall be designed
to attain a rate of return throughout budgetary and economic cycles which is
approximately equal to the return on a Market Benchmark Index which will be
reported to the City Council on a periodic basis. The current index that is consistent
with this policy, the market, and the cash flow needs of the City is the 1-5 year
Government Index. Yield will be considered only after the basic requirements of
safety, liquidity, and credit quality have been met.
INVESTMENT POLICY:
The City is governed by the California Government Code, Section 53600 et.seq. Within the
context of these limitations, the following investments are authorized:
U.S. TREASURY SECURITIES for which the full faith and credit of the U.S. are pledged
for the payment of principal and interest. There is no limit to the percentage of the portfolio
that can be invested in U.S. Treasuries. However, their maturities shall be limited to 5
years or less.
FEDERAL AGENCY OR UNITED STATES GOVERNMENT SPONSORED
ENTERPRISE OBLIGATIONS, or other instruments, including those issued by federal
agencies or United States government-sponsored enterprises. The amount of any one issuer
shall not exceed 25 percent of the portfolio, with the maturity not to exceed 5 years.
Examples include the Federal Farm Credit Bank System (FFCB), the Federal Home Loan
Bank Board (FHLB), the Federal National Mortgage Association (FNMA), the Federal
Home Loan Mortgage Corporation (FHLMC), Tennessee Valley Authority (TVA).
3
SUPRANATIONALS securities that are unsubordinated obligations issued by the
International Bank for Reconstruction and Development (IBRD), International Finance
Corporation (IFC), or Inter-American Development Bank (IADB). The securities must be
rated in a rating category of “AA” or higher by a nationally recognized statistical rating
organization. No more than 30% of the total portfolio may be invested in these securities.
No more than 10% of the total portfolio shall be invested in any single issuer. The
maximum maturity of any security of this type shall not exceed five years.
CORPORATE MEDIUM TERM NOTES issued by corporations organized and operating
within the United States or by depository institutions licensed by the United States or any
state and operating within the United States. Notes eligible for investment under this
subdivision shall be rated in a rating category of "A" or its equivalent or better by a
nationally recognized rating service. Purchases of medium-term notes may not exceed 30
percent of the City’s surplus money which may be invested pursuant to this section. The
maximum maturity shall not be greater than 5 years
ASSET BACKED SECURITIES including mortgage pass-through, collateralized
mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed
certificate, consumer receivable pass-through certificate, or consumer receivable-backed
bond with a maximum maturity of five years; excluding issuers of the US Government of
its agencies. Securities eligible for investment under this subdivision shall be rated in a
rating category of "AA" or its equivalent or better by a nationally recognized rating service.
Purchase of securities authorized by this subdivision may not exceed 20 percent of the
City’s surplus money that may be invested pursuant to this section.
COMMERCIAL PAPER must be of prime quality of the highest rating by both Moody’s
and Standard and Poor’s (P-1 by Moody’s and A-1 by Standard and Poor’s). Eligible
paper is limited to corporations organized and operating within the U.S. and having total
assets of at least $500,000,000. There are also limitations as to the total percent (25%) of
the portfolio that may be invested in commercial paper, the time of investment (270 days)
and the amount of any one issuer shall not exceed 5 percent of the portfolio.
NEGOTIABLE CERTIFICATES OF DEPOSIT issued by a nationally or state chartered
bank, a savings association or a federal association, a state or federal credit union, or by a
federally licensed or state licensed branch of a foreign bank. The amount of a negotiable
certificate of deposit insured up to the FDIC limit does not require any credit ratings. Any
amount above the FDIC insured limit must be issued by institutions which have short term
debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-
term obligations rated in a rating category of “A” or its equivalent or better by at least one
NRSRO. No more than 30% of the total portfolio may be invested in negotiable certificates
of deposit and no more than 5% of the portfolio may be invested in any single issuer. The
maximum maturity shall not be greater than 5 years
REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency;
by agreement, the seller will repurchase the securities on or before a specified date and for
a specified amount. The maturity should not exceed ninety days. Repos should only be
4
purchased when a purchase agreement is executed with a bank in which the underlying
security shall have a market value of at least: 102% for U.S. Treasuries or 105% for U.S.
Agencies of the funds borrowed. Pledged securities must be held by a third party custodian.
The issuing counter party shall be rated in a rating category of “AA” or its equivalent or
better by nationally recognized rating services (Standard and Poor’s and Moody’s).
THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the State
Treasurer whose permitted investments are identified in the Government Code Section
164291. LAIF offers high liquidity as deposits and withdrawals can be wired to and from
South San Francisco on the same day, provided the request is made before 10:00 A.M. No
maximum limit for LAIF is set by this investment policy.
MUTUAL FUNDS are shares of beneficial interest issued by diversified management
companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be
eligible for investment, these funds must strive to maintain a net asset value of $1.00 per
share at all times and:
a) Attain the highest ranking in the highest letter and numerical rating provided
by not less than two of the three largest nationally recognized rating services;
or
b) Have an investment advisor registered with the Securities and Exchange
Commission with not less than five years experience investing in securities and
obligations, and with assets under management in excess of five hundred
million dollars; and
c) Invest solely in those securities and obligations authorized by Sections 53601
and 53635 of the California Government Code. Where the City’s Investment
Policy may be more restrictive than the State Code, the Policy authorizes
investments in mutual funds that shall have minimal investment in securities
otherwise restricted by the City's Policy. Minimal investment is defined as less
than 5 percent of the mutual fund portfolio.
Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of
the portfolio invested with any one institution.
PROHIBITED INVESTMENTS:
Instruments not expressly authorized are prohibited. In accordance with Government Code
Section 53601.6, investment in inverse floaters, range notes or mortgage derived interest -only
strips is prohibited, as are derivatives. Investment in any security that could result in a zero interest
accrual if held to maturity is also prohibited.
5
SUMMARY OF AUTHORIZED INVESTMENTS:
Instrument
Limitations
Minimum
Rating
%age of
Portfolio
Single
Issuer %
Limits
Maximum
Maturity
Minimum
Collateral
U.S. Treasuries 100% 100% 5 years
U.S. Agencies 100% 25% 5 years
Supranational AA 30% 10% 5 years
Corporate Medium Term Notes A 30% 5% 5 years
Asset Backed Securities AA 20% 5% 5 years
Commercial Paper P1/A1 25% 5% 270 days
Negotiable Certificates of Deposits A-1 or A 30% 5% 5 years
Repurchase Agreements
- If U.S. Treasuries
- If U.S. Agencies
AA for Issuing
Counter Party
102%
105%
Local Agency Invest. Fund (LAIF) 100%
Mutual Funds Moody’s: Aaa
S&P: AAA 20% 10%
AUTHORIZED INVESTMENTS PERSONNEL:
The City Treasurer and any Deputy Treasurers he or she appoints are authorized to approve
investment transactions. Deputy Treasurers shall include at a minimum the City Finance Director.
MITIGATING CREDIT RISK:
Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or
perceived change in the ability of the issuer to repay its debt. The City shall mitigate credit risk
by adopting the following strategies:
1. No more than 5% of the total portfolio may be invested in securities of any single issuer,
other than:
a) U.S. Treasuries and LAIF, which have no limit; and
b) U.S. Agencies, which shall be limited to no more than 25% of the portfolio in any
one issuing Agency. Supranational and Money Market Mutual Fund securities shall
be limited to no more than 10% of the portfolio in any one issuer.
2. The City Treasurer may elect to sell a security prior to its maturity and record a capital
gain or loss in order to improve the quality, liquidity or yield of the portfolio in response
to market conditions or City’s risk preferences; and,
3. If securities owned by the City are downgraded to a level below the credit quality
required by this Investment Policy, it shall be the City Treasurer’s policy to review the
credit situation and make a determination as to whether to sell or retain such securities
in the portfolio.
6
a) If a security is downgraded, the Treasurer will use discretion in determining
whether to sell or hold the security based on its current maturity, the economic
outlook for the issuer, and other relevant factors.
b) If a decision is made to retain a downgraded security in the portfolio, its presence
in the portfolio will be monitored and reported monthly to the City Council.
DEPOSITORY SERVICES:
Monies must be deposited in state or national banks, state or federal savings and loan associations,
or state or federal credit unions in the state of California. The monies may be in inactive deposits,
active deposits, or interest-bearing active deposits. The deposits in any institution cannot exceed
the amount of the bank’s or savings and loan’s paid up capital and surplus.
The bank, savings and loan, or federal credit union must secure the active and inactive deposits
with eligible government securities having a market value of at least 110% of the total amount of
the deposits.
Funds held in a bank should be limited to weekly cash flow needs, and excess funds should be
either invested in LAIF or a money market mutual fund. Any depository institution used by the
City should provide overnight sweep vehicles that comply with this Investment Policy and the
State Government Code.
QUALIFIED DEALERS AND INSTITUTIONS:
Except for transactions with the State and County investment pools, the City shall transact
investment business only with banks, savings and loans, and with investment securities dealers as
defined in Government Code Section 53601.5:
“The purchase by a local agency of any investment authorized pursuant to Section
53601 or 53601.1, not purchased directly from the issuer, shall be purchased either
from an institution licensed by the state as a broker-dealer, as defined in Section
25004 of the Corporations Code, or from a member of a federally regulated
securities exchange, from a national or state-chartered bank, from a federal or
state association (as defined by Section 5102 of the Financial Code) or from a
brokerage firm designated as a primary government dealer by the Federal Reserve
bank.”
The City Treasurer shall investigate institutions that wish to do business with the City in order to
determine if they are adequately capitalized, make markets in securities appropriate to the City’s
needs. Specifically, in order to achieve these objectives:
The Treasurer shall establish a list of qualified securities dealers, and shall obtain a certification
submitted by all financial institutions with which the City has an investment relationship on an annual
basis. The certification shall state that the institution has reviewed the City's investment management
plan and that it will:
7
• Exercise due diligence in monitoring the activities of its officers and
employees engaged in transactions with the City.
• Ensure that all of its officers and employees offering investments to the City
are trained in the precautions appropriate to public sector investments.
In order to be qualified for use by the City, a qualifying institution must have:
a) At least three years experience operating with California municipalities. In
addition, individual traders or agents representing a dealer must have a
minimum of one year experience operating with California municipalities;
b) An inventory of trading securities of at least $10 million.
SAFEKEEPING AND CUSTODY OF SECURITIES:
To protect against potential losses caused by the collapse of individual securities dealers, all
securities owned by the City, except for investments with LAIF, Repurchase Agreements as
authorized in this Policy shall be kept in safekeeping by a third party custodian acting as agent for
the City under the terms of a custody agreement executed by the bank and by the City. These
funds will be held in the City’s name. All trades will be executed by delivery vs. payment (DVP).
This ensures that securities are deposited to the third party safe keeper prior to release of the City’s
funds to the broker, for a purchase, and ensures that cash is deposited with the safe keeper prior to
release of the City’s security for a sale.
COMPETITIVE PURCHASE AND SALE OF ALLOWED SECURITIES:
Except for purchases in LAIF or with a Mutual Fund otherwise authorized in this Policy, any
purchase or sale of individual securities shall be made after solici ting at least three quotes from
authorized brokers, either verbally or in writing. The Treasurer shall make the purchase or sale
from the broker that offers the best executable price for the security. In the case of a tie of two or
more brokers, the Treasurer shall select by his/her choice. The Treasurer shall maintain
documentation relating to investment quotes for six months.
ETHICS AND CONFLICTS OF INTEREST:
The City Treasurer and Deputy City Treasurers shall file a State Form 700 annually, wherein they
must disclose all personal assets such as stocks, bonds, properties, business entities, etc., in which
said officials may be involved and which could create a conflict of interest with the proper
execution of their offices or impair their ability to make impartial decisions.
REPORTING:
The Treasurer shall present to the City Council a quarterly report showing the types of investments,
institutions of investment, dates of maturity, amounts of deposit, current market value for all
8
securities, rates of interest, and other such data as may be required by the City Council.
INVESTMENT OVERSIGHT COMMITTEE:
The City shall establish an Investment Oversight Committee that shall meet at least quarterly. The
committee shall consist of, at a minimum, the City Treasurer, the City Manager, and the Finance
Director.
The purpose of the committee is to:
• Review the portfolio on a quarterly basis to ensure compliance with the City’s
Investment Policy and the requirements of the State of California.
• Make recommendations to Council to change the Investment Policy where
appropriate.
• Meet as needed to review the investment portfolio as a result of changes in the
marketplace or the economic position of any company or agency that affects the
City’s investments.
The City Treasurer will report on any recommendations and/or actions taken by the Investment
Oversight Committee in his/her quarterly investment reports to the full City Council. The
Investment Oversight Committee shall meet and report at least semi-annually with the
Finance/Budget/Investment Committee of the City Council.
INTERNAL CONTROLS:
The Treasurer and the Finance Director are responsible for establishing and maintaining an internal
control structure designed to ensure that the assets of the entity are protected from loss, theft, or
misuse. The internal control of the structure shall be designed to provide reasonable assurance
that these objectives are met.
Management responsibility for the investment program is delegated to the elected City Treasurer
who shall be responsible for all investment transactions. The Deputy City Treasurer(s), appointed
by the City Treasurer, acts at the discretion and direction of the City Treasurer.
WIRE TRANSFER CONFIRMATIONS:
Due to the need to preserve segregation of duties and checks and balances, all non-recurring,
outgoing wire transactions initiated by the City Treasurer or a Deputy Treasurer appointed by the
City Treasurer shall be confirmed by the bank with a second person, either a Dep uty Treasurer or
an authorized person within the Finance Department, prior to the completion of that wire transfer.
Recurring/repetitive wire transactions, such as with LAIF, or to meet regular debt service
payments, may be exempted from a second confirmation requirement, provided that a list of
recurring wire transfers is established with the bank and that both the City Treasurer and the
Finance Director approve the list.
9
POLICY REVIEW:
This Investment Policy shall be reviewed at least annually to ensure its consistency with the overall
objectives of safety of principal, liquidity, and yield. The Policy should also be relevant to current
law, financial and economic trends, and should meet the needs of the City of South San Francisco.
10
Appendix A
GLOSSARY OF INVESTMENT TERMS
Agencies. Shorthand market terminology for any obligation issued by a government-sponsored
entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by
the full faith and credit of the US government. Examples are:
FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full
faith and credit of the US government to certain bank deposits and debt obligations.
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the
agricultural industry. FFCB issues discount notes and bonds.
FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.
FHLB issues discount notes and bonds.
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and
liquidity in the housing market. FHLMC also called “FreddieMac” issues discount notes,
bonds and mortgage pass-through securities. Only discount notes and bonds are authorized
by this policy.
FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was
established to provide credit and liquidity in the housing market. FNMA, also known
as “FannieMae,” issues discount notes, bonds and mortgage pass-through securities.
PEFCO. The Private Export Funding Corporation assists exporters.
TVA. The Tennessee Valley Authority provides flood control and power and promotes
development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA
currently issues discount notes and bonds.
Asked. The price at which a seller offers to sell a security.
Asset Backed Securities (ABS). Asset Backed Securities are pass-through instruments
collateralized by installment loans, leases, revolving lines of credit or other consumer finance
receivables. Securitizations are structured to separate the credit of the ABS issuer from the assets
being securitized.
Banker’s acceptance. A money market instrument created to facilitate international trade
transactions. It is highly liquid and safe because the risk of the trade transaction is tr ansferred to
the bank which “accepts” the obligation to pay the investor.
Benchmark. A comparison security or portfolio. A performance benchmark is a partial market
index, which reflects the mix of securities allowed under a specific investment policy.
11
Bid. The price at which a buyer offers to buy a security.
Broker. A broker brings buyers and sellers together for a transaction for which the broker receives
a commission. A broker does not sell securities from his own position.
Callable. A callable security gives the issuer the option to call it from the investor prior to its
maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an
issuer issues securities, it will likely call its current securities and reissue them at a lower rate of
interest. Callable securities have reinvestment risk as the investor may receive its principal back
when interest rates are lower than when the investment was initially made.
Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate.
Large denomination CDs may be marketable.
Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase
agreement. Also, securities pledged by a financial institution to secure deposits of public monies.
Commercial paper. The short-term unsecured debt of corporations.
Cost yield. The annual income from an investment divided by the purchase cost. Because it does
not give effect to premiums and discounts which may have been included in the purchase cost, it
is an incomplete measure of return.
Coupon. The rate of return at which interest is paid on a bond.
Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely
manner due to changes in the condition of the issuer.
Current yield. The annual income from an investment divided by the current market value. Since
the mathematical calculation relies on the current market value rather than the investor’s cost,
current yield is unrelated to the actual return the investor will earn if the security is held to maturity.
Dealer. A dealer acts as a principal in security transactions, selling securities from and buying
securities for his own position.
Debenture. A bond secured only by the general credit of the issuer.
Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security
must be made at the time the security is delivered to the purchaser’s agent.
Derivative. Any security that has principal and/or interest payments which are subject to
uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security
which represents a component of another security which has been separated from other
components (“Stripped” coupons and principal). A derivative is also defined as a financial
12
instrument the value of which is totally or partially derived from the value of another instrument,
interest rate or index. Derivatives are prohibited under this Investment Policy.
Discount. The difference between the par value of a bond and the cost of the bond, when the cost
is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as
discount securities. They sell at a discount from par, and return the par value to the investor at
maturity without additional interest. Other securities, which have fixed coupons, trade at a
discount when the coupon rate is lower than the current market rate for securities of that maturity
and/or quality.
Diversification. Dividing investment funds among a variety of investments to avoid excessive
exposure to any one source of risk.
Duration. The weighted average time to maturity of a bond where the weights are the present
values of the future cash flows. Duration measures the price sensiti vity of a bond to changes in
interest rates. (See modified duration).
Federal funds rate. The rate of interest charged by banks for short-term loans to other banks.
The Federal Reserve Bank through open-market operations establishes it.
Federal Open Market Committee: A committee of the Federal Reserve Board that establishes
monetary policy and executes it through temporary and permanent changes to the supply of bank
reserves.
Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings
at a rate higher than the cost of borrowing.
Liquidity: The speed and ease with which an asset can be converted to cash.
Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the
remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a
lump sum payment that equals the net present value (NPV) of future coupon payments that will
not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
Margin: The difference between the market value of a security and the loan a broker makes using
that security as collateral.
Market risk. The risk that the value of securities will fluctuate with changes in overall market
conditions or interest rates.
Market value. The price at which a security can be traded.
Marking to market. The process of posting current market values for securities in a portfolio.
Maturity. The final date upon which the principal of a security becomes due and payable.
13
Medium term notes. Unsecured, investment-grade senior debt securities of major corporations
which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs
are highly flexible debt instruments that can be structured to respond to market opportunities or to
investor preferences.
Modified duration. The percent change in price for a 100 basis point change in yields. Modified
duration is the best single measure of a portfolio’s or security’s exposure to market risk.
Money market. The market in which short term debt instruments (Tbills, discount notes,
commercial paper and banker’s acceptances) are issued and traded.
Mortgage pass-through securities. A securitized participation in the interest and principal
cashflows from a specified pool of mortgages. Principal and interest payments made on the
mortgages are passed through to the holder of the security. These securities are prohibited under
this Policy.
Mutual fund. An entity which pools the funds of investors and invests those funds in a set of
securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in
various types of domestic and/or international stocks, bonds and money market instruments, as set
forth in the individual fund’s prospectus.
Nationally Recognized Statistical Ratings Organization. The formal term to describe credit
rating agencies that provide credit ratings that are used by the U.S. government in several
regulatory areas. Ratings provided by Nationally Recognized Statistical Ratings Organizations
(NRSRO) are used frequently by investors and are used as benchmarks by federal and state
agencies.
Premium. The difference between the par value of a bond and the cost of the bond, when the cost
is above par.
Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve
in its execution of market operations to carry out U.S. monetary policy, and (2) that participates
for statistical reporting purposes in compiling data on activity in the U.S. Government securities
market.
Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In
California, the rule is stated as “Investments shall be managed with the care, skill, prudence and
diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity
and familiar with such matters, would use in the conduct of an enterprise of like character and with
like aims to accomplish similar purposes.”
Realized yield. The change in value of the portfolio due to interest received and interest earned
and realized gains and losses. It does not give effect to changes in market value on securities,
which have not been sold from the portfolio.
14
Regional dealer. A financial intermediary that buys and sells securities for the benefit of its
customers without maintaining substantial inventories of securities and that is not a primary dealer.
Repurchase agreement (Repo). Short term purchases of securities with a simultaneous
agreement to sell the securities back at a higher price. From the seller’s point of view, the same
transaction is a reverse repurchase agreement.
Safekeeping. A service whereby securities are held by a bank in the customer’s name.
Supranational. A supranational entity is formed by two or more central governments with the
purpose of promoting economic development for the member countries. Supranational institutions
finance their activities by issuing debt, such as supranational bonds.
Total rate of return. A measure of a portfolio’ performance over time. It is the internal rate of
return, which equates the beginning value of the portfolio with the ending value; it includes interest
earnings, realized and unrealized gains and losses in the portfolio.
U.S. Treasury obligations. Securities issued by the U.S. Treasury and backed by the full faith
and credit of the United States. Treasuries are considered to have no credit risk, and are the
benchmark for interest rates on all other securities in the US and overseas. The Treasury issues
both discounted securities and fixed coupon notes and bonds.
Treasury bills. All securities issued with initial maturities of one year or less are issued as
discounted instruments, and are called Treasury bills (Tbills). The Treasury currently issues
three- and six-month Tbills at regular weekly auctions. It also issues “cash management”
bills as needed to smooth out cash flows.
Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury
notes, and pay interest semi-annually.
Treasury bonds. All securities issued with initial maturities greater than ten years are called
Treasury bonds. Like Treasury notes, they pay interest semi-annually.
Volatility. The rate at which security prices change with changes in general economic conditions
or the general level of interest rates.
Yield to Maturity. The annualized internal rate of return on an investment which equates the
expected cash flows from the investment to its cost.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-521 Agenda Date:6/23/2021
Version:1 Item #:11.
Report regarding a resolution authorizing the acceptance of a $100,000 Workforce 9.0 grant from the State Workforce
Development Board (SWDB)to support the development of a Regional Transportation,Distribution,and Logistics (TDL)
Workforce Equity System,approving Budget Amendment Number 21.056,and authorizing the City Manager to execute
the Participation Agreement with West Oakland Jobs Resource Center to support the development of the Workforce
Equity System. (Michael Lappen, Economic Development Coordinator)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the acceptance of a $100,000 Workforce 9.0
grant from the State Workforce Development Board (SWDB)to support the development of a Regional
Transportation,Distribution,and Logistics (TDL)Workforce Equity System,approving Budget Amendment
Number 21.056,and authorizing the City Manager to execute the Participation Agreement with West Oakland
Jobs Resource Center to support the development of the Workforce Equity System.
BACKGROUND/DISCUSSION
In April 14,2021,the City Council adopted a resolution appropriating $2 million to fund at least two years of operations
of the Economic Mobility Resource Hub,which includes approving a professional services agreement with JobTrain for
$403,916 for the first year of services for a new workforce development program in South San Francisco.
During the first year of services in South San Francisco,JobTrain projects to serve at least 100 residents of South San
Francisco.JobTrain will begin operations in rapid response mode,focused largely on rapid employment and supportive
service delivery,and expanding to classroom trainings as funding is available.They anticipate staffing up the South San
Francisco program,finalizing program guidelines,and launching rapid employment and supportive services early in the
summer.In parallel with the launching of the rapid response services,JobTrain will take the lead in forming a strategy
team to identify key stakeholders,analyze community need,understand employment needs and trends,and develop a
comprehensive, multi-year workforce development strategy for South San Francisco.
City staff and JobTrain are currently completing the comprehensive marketing,job training,and placement strategy by
the fall.Performance metrics will include enrollment in job readiness services and rapid employment services,
enrollments in other trainings, completion of trainings, job placement, average wages, and employer engagement.
Workforce 9.0 Grant Award
In April 2021,staff notified Council that the City,as part of a workforce development partnership with West Oakland Jobs
Resource Center and Marin County,applied for a grant from the SWDB to support the development of a Regional TDL
Workforce Equity System.This May 2021,the City received an award notice from the SWDB.The partnership has
budgeted $100,000 for each site:South San Francisco and Marin.The grant is for 18 months,and the partnership has
allocated six months planning time to develop the regional system.
Partnership Agreement
According to SWDB guidelines,the City must pass a resolution to formally accept the funds and approve a Partnership
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File #:21-521 Agenda Date:6/23/2021
Version:1 Item #:11.
According to SWDB guidelines,the City must pass a resolution to formally accept the funds and approve a Partnership
Agreement between the City and the West Oakland Job Resource Center.This allows the City to designate the funds
toward eligible activities and submit monthly invoices and narratives to the State.At this time,Council is being asked to
consider adopting the required resolution to accept and appropriate the City’s portion of the award,which is $100,000.
The City’s responsibilities between January 1, 2022 and December 31, 2022 include:
1.Participate in monthly regional meetings -regional partners cannot miss more than two monthly meeting for the
duration of this grant.
2.Help with outreach and recruitment through dissemination of information through social media,email blast;
participate or sponsor community fairs;provide presentation at various sites;develop a list of outreach sources
with contact info;
3.Provide facility to conduct training;
4.Provide staff during training to assist with monitoring student participation, and provide student assistance;
5.Optional to function as instructor for the on-line intro to warehouse & logistics, and job readiness training;
6.Responsible for client enrollment & verification on CalJobs system, and participate on CalJobs’ training;
7.Provide case management (follow-up)assistance to support clients to complete the training,and secure
employment;
8.Provide job development and placement with local employers, and follow-up with client placement.
As contemplated in the grant application,the entire team will perform all the functions listed above,with the bulk of that
work performed by the JobTrain Employment Specialist and JobTrain Program Director.Additionally,a portion of the
grant can be used to pay for tenant improvement work for staff workspace and classrooms at 336 Grand Avenue (see
Exhibit A: Partnership Agreement attached to the associated Resolution).
FISCAL IMPACT
There is no impact to the General Fund of accepting this grant.The grant funds will be used to amend either the FY 2020-
21 or FY 2021-22 operating budget for the Economic and Community Development Department,depending on the date
of the grant fund disbursement.Budget Amendment Number 21.056 will augment the $2 million Council already
appropriated for the Economic Mobility Hub programs.
CONCLUSION
Receipt of these funds will support the City’s goal of providing comprehensive workforce development services in South
San Francisco.Staff recommends that the City Council accept $100,000 in grant funding,approve Budget Amendment
Number 21.056 and authorize the City Manager to execute the Partnership Agreement to support the development of a
Regional TDL Workforce Equity System.
City of South San Francisco Printed on 6/18/2021Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-522 Agenda Date:6/23/2021
Version:1 Item #:11a.
Resolution authorizing the acceptance of a $100,000 Workforce 9.0 grant from the State Workforce
Development Board (SWDB)to support the development of a Regional Transportation,Distribution,and
Logistics (TDL)Workforce Equity System,approving Budget Amendment Number 21.056,and authorizing the
City Manager to execute the Participation Agreement with West Oakland Jobs Resource Center to support the
development of the Workforce Equity System.
WHEREAS,on April 14,2021,the City Council adopted a resolution appropriating $2 million to fund
at least two years of operations of the Economic Mobility Resource Hub,which includes approving a
professional services agreement with JobTrain for $403,916 for the first year of services for a new workforce
development program in South San Francisco; and
WHEREAS,on April 14,2021,staff notified Council that the City,as part of a workforce development
partnership with West Oakland Jobs Resource Center and Marin County,applied for a grant from the SWDB to
support the development of a Regional TDL Workforce Equity System; and
WHEREAS,in May 2021,the City received an award notice from the SWDB.The partnership has
budgeted $100,000 for each site:South San Francisco &Marin.The grant is for 18 months,and the City have
allocated six months planning time to develop the regional system; and
WHEREAS,as contemplated in the grant application,JobTrain will take the lead in forming a strategy
team to identify key stakeholders,analyze community need,understand employment needs and trends,and
develop a comprehensive, multi-year workforce development strategy for South San Francisco; and
WHEREAS,according to SWDB guidelines,the City must pass a resolution to formally accept the
funds and approve a Partnership Agreement between the City and the West Oakland Job Resource Center,as
detailed in Exhibit A: Partnership Agreement; and
WHEREAS,staff recommends the acceptance of $100,000 in grant funding from the SWDB to support
the development of a Regional TDL Workforce Equity System,approving Budget Amendment Number 21.056,
and authorizing the City Manager to execute the Participation Agreement with West Oakland Jobs Resource
Center to support the development of a Regional TDL Workforce Equity System; and
WHEREAS,receipt of these funds will support the City’s goal of providing comprehensive workforce
development services to underserved residents and businesses in South San Francisco; and
City of South San Francisco Printed on 6/25/2021Page 1 of 2
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File #:21-522 Agenda Date:6/23/2021
Version:1 Item #:11a.
WHEREAS,the grant funds will be used to amend either the FY 2020-21 or FY 2021-22 operating
budget for the Economic and Community Development Department,depending on the date of the grant fund
disbursement; and
WHEREAS,Budget Amendment Number 21.056 will augment the $2 million City Council already
approved for the Economic Mobility Resource Hub.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Council hereby accepts the $100,000 Workforce 9.0 grant from the SWDB to support the development
of a Regional TDL Workforce Equity System,approving Budget Amendment Number 21.056,and authorizing
the City Manager to execute the Participation Agreement with West Oakland Jobs Resource Center to support
the development of the Workforce Equity System.
Exhibit A: Partnership Agreement
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Ph: 510.419.0509 | E: admin@wojrc.org | 1801 Adeline Street, 2nd Floor Room 211 Oakland, CA 94607 | www.wojrc.org
Partnership Agreement
This Partnership Agreement (Agreement) is made and entered into on June 30, 2021, by and between the West
Oakland Job Resource Center (WOJRC), and South San Francisco Economic and Community Development
Department.
Recitals:
A. WOJRC is a workforce intermediary organization based at 1801 Adeline St., 2nd Floor, Oakland, CA 94607.
WOJRC’s mission is to transform the lives of underserved residents of West Oakland and the greater Bay Area
by building a thriving, inclusive community that provides financial and economic opportunities, and by
catalyzing industry and policy change.
B. The California Workforce Development Board awarded WOJRC an 18 months planning and implementation
Accelerator 9.0 grant, to serve as the Lead Agency in the development of a Regional Transportation,
Distribution, Logistics (TDL) Workforce Equity System with its’ regional partners.
C. The Regional partners consist of the following local Lead agency partners serving their respective counties.
They are:
1. WOJRC serving the East Bay Counties (Alameda & Contra Costa County);
2. South San Francisco (SSF) Economic and Community Development Department serving South Bay
Counties (SSF and San Mateo County);
3. Napa Valley College serving the North Bay counties (Napa, Solano and Sonoma County).
D. The Accelerator 9.0 grant has allocated $100,000 pass through funding to each local Lead Agency partners to
participate in PHASE 1 - a 6 months planning process, and PHASE II - a 12 months implementation phase to
execute the grant deliverables.
E. The Regional TDL Workforce Equity System is an industry driven employment training program to prepare
underserved, disadvantaged job seekers for entry-level, and advancement opportunities in the transportation,
warehouse and logistics industry.
Section I: Agreements
A. Planning Phase I: (June 1, 2021 – December 31, 2021) the local lead agency partner SSF Economic and
Community Development Department agrees to:
a. Assign staff(s) to participate in the six months planning process, held bi-weekly, every other
Friday from 9 am – 10 am, beginning June 4, 2021 through December 31, 2021.
b. Recruit key local industry, education, public, or community partners to join the planning
committee.
c. The planning committee will design a Regional system to address:
i. Communication system amongst the partners;
Ph: 510.419.0509 | E: admin@wojrc.org | 1801 Adeline Street, 2nd Floor Room 211 Oakland, CA 94607 | www.wojrc.org
ii. A vision statement
iii. A value statement on how partners are to work collectively
iv. A regional training system (curriculum, instructor, scheduling, in-take and assessment,
client support, facilities, etc.)
v. A regional and local marketing campaign (outreach and recruitment sources and
materials, frequency of outreach)
vi. A regional database tracking system (for reporting & program improvement)
vii. Job development and placement system (to share regional employment
opportunities)
viii. Funding Sources (how resources will be developed and shared amongst regional
partners)
ix. Accountability (how we hold ourselves accountable)
x. Roles and responsibilities (clarifying partner’s roles and responsibilities)
B. Implementation Phase II: (January 1, 2022 – December 31, 2022) SSF Economic and Community Development
Department will dedicate staff to help achieve a minimum of 25% of the following collective outcomes:
Ø Train 374 clients (25% or 94)
Ø 310 complete training or 83% completion rate (25% or 78)
Ø 203 placed in TDL employment or 65% placement rate (25% or 51)
Ø 30 enrolled in Teamsters Apprenticeship Program (25% or 8)
C. Responsibilities: (January 1, 2022 – December 31, 2022) SSF Economic and Community Development
Department will dedicate staff to:
1. Participate in monthly regional meetings – regional partners cannot miss more than 2 monthly
meeting for the duration of this grant.
2. Help with outreach and recruitment through dissemination of information through social media,
email blast; participate or sponsor community fairs; provide presentation at various sites; develop a
list of outreach sources with contact info;
3. Provide facility to conduct training;
4. Provide staff during training to assist with monitoring student participation, and provide student
assistance;
5. Optional to function as instructor for the on-line intro to warehouse & logistics, and job readiness
training;
6. Responsible for client enrollment & verification on CalJobs system, and participate on CalJobs’
training;
7. Provide case management (follow-up) assistance to support clients to complete the training, and
secure employment;
8. Provide job development and placement with local employers, and follow-up with client placement;
Ph: 510.419.0509 | E: admin@wojrc.org | 1801 Adeline Street, 2nd Floor Room 211 Oakland, CA 94607 | www.wojrc.org
D. Our local Lead Agency partners agreed to Comply with the State Workforce Development Board (SWDB)
reporting, invoicing, and data tracking guidelines.
Section II: Payments
A. WOJRC will compensate SSF Economic & Community Development Department a total of $100,000
contingent on meeting the above mentioned deliverables:
Date Amount
Upon Execution of Agreement $25,000
December 31, 2021 – completions of planning phase I $25,000
June 30, 2022 – achieving mid-year implementation
phase II deliverables
$25,000
December 31, 2022 – achieving year-end
implementation phase II deliverables
$25,000
Total $100,000
B. WOJRC reserves the right to renegotiate payment if:
1. Services are not being provided as outlined in this agreement.
Section IV: Insurance Requirements
A. SSF Economic & Community Development Department, at its sole cost and expense, will maintain and keep in
full force and effect, workers’ compensation and commercial general liability insurance coverage with such
carriers and within such limits as set forth in this Agreement. Such workers’ compensation insurance shall
cover liability within statutory limits for compensation based upon death or bodily injury claims made by, for
or on behalf of any person incurring or suffering injury or death in connection with the services rendered by
WOJRC under the scope of this agreement.
B. SSF Economic & Community Development Department will maintain commercial general liability insurance in
the amount of not less than $1,000,000 combined single limit, with a $2,000,000 annual aggregate, and
include the following as Additional Insured on this policy:
1. West Oakland Job Resource Center
C. SSF Economic & Community Development Department will provide WOJRC with duplicate originals or
appropriate certificates of insurance verifying such coverage or endorsement acceptable to WOJRC within 30
days of commencing services under this Agreement. All insurance required by this Agreement shall be
effective under policies issued by issuers of recognized responsibility, licensed or permitted to do business in
the State of California.
Ph: 510.419.0509 | E: admin@wojrc.org | 1801 Adeline Street, 2nd Floor Room 211 Oakland, CA 94607 | www.wojrc.org
D. No required insurance policy shall be subject to any of the following events: cancellation, reduction in
coverage or limits, or non-renewal, except after notice in writing shall have been sent by registered mail
addressed to WOJRC, not less than thirty (30) days prior to the effective date of such event.
Section V: Release of Liability
A. WOJRC, the Partnerships, will not be liable to the SSF Economic & Community Development Department for
any damage or injuries occurred during training to SSF Economic & Community Development Department
property or SSF Economic & Community Development Department, its employees, agents, volunteers, clients,
board of directors, affiliates, successors or assigns, as a result of this agreement, except such damage that
may be caused solely by the intentional misconduct or gross negligence by WOJRC. Except as specified in the
preceding sentence, the SSF Economic & Community Development Department, its employees, agents,
volunteers, clients, board of directors, affiliates, successors or assigns, forever waive and discharge all claims
against WOJRC, the Partnerships for any damages or injuries arising for any reason as a result of this
Agreement.
Section VI: Non-Discrimination
A. SSF Economic & Community Development Department agrees that in providing services and staffing work for
Accelerator 9.0, there will be no discrimination against or segregation of any person, or group of persons, on
account of race, color, ancestry, creed, national origin, religion, sex, gender identity, familial status, disability,
source of income, sexual orientation, age, pregnancy, marital or parental status, familial status, or any other
arbitrary characteristic, nor will WOJRC or any person claiming under or through it, establish or permit any
such practice or practices of discrimination or segregation with reference to the selection, location, number,
use or occupancy of persons served through SPO.
Section VII: Termination
A. This Accelerator 9.0 Agreement will terminate automatically on December 31, 2022. This time period may be
extended by written mutual consent by both parties.
B. Prior to any dissolution of the Agreement, any amounts due and owed to SSF Economic & Community
Development Department for work completed shall be paid, or reimbursed to WOJRC if work is not
completed.
C. Either party may dissolve this agreement under the following circumstances with 30 days written notice, if
reasonable attempts to rectify the situation are unsuccessful:
1. The terms of this Agreement are not being met, after there has been notice and an opportunity to
correct, provided by either party; or
2. One party commits intentional misconduct or gross negligence against the other.
Section VIII: Miscellaneous
A. This Agreement contains all of the agreements of the parties with respect to the subject matter herein, and
cannot be amended or modified except by a written agreement.
Ph: 510.419.0509 | E: admin@wojrc.org | 1801 Adeline Street, 2nd Floor Room 211 Oakland, CA 94607 | www.wojrc.org
B. Both parties are entering into this Agreement in good faith. On all matters not listed in this agreement, SSF
Economic & Community Development Department and WOJRC agree to seek a compromise to the best of
their abilities.
C. SSF Economic & Community Development Department can assign this Agreement to an existing Workforce
Training provider within their system with written consent to WOJRC.
D. This Agreement will be governed by and construed in accordance with the laws of the State of California.
E. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or
unenforceable, the remaining provisions will nevertheless continue in full force and effect without being
impaired or invalidated in any way.
WOJRC:
West Oakland Job Resource Center
By: Date:
Joyce Guy, Executive Director
SSF Economic & Community Development Department:
SSF Economic & Community Development Department
By: Date:
Signature Employee Name Date
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-438 Agenda Date:6/23/2021
Version:1 Item #:12.
Report regarding a resolution approving a renewal agreement with Turbo Data Systems, Inc., for parking
citation processing, adjudication services, traffic citation processing and issuance of equipment for a five (5)
year term expiring June 30, 2026, in an amount not to exceed $375,000 and authorizing the City Manager to
execute the agreement. (Fahmida Murphy, Police Sergeant)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a
renewal agreement with Turbo Data Systems, Inc. for parking citation processing, adjudication services,
traffic citation processing and issuance of associated equipment for a five (5) year term not to exceed
$375,000 commencing July 1, 2021 through June 30, 2026.
BACKGROUND/DISCUSSION
In the late 1990’s,California state law decriminalized parking citations and shortly thereafter,San Mateo
County Superior Court transferred the responsibility for parking citation processing and collection to local law
enforcement agencies.Rather than form a joint powers agency,it was determined to be most efficient to issue a
combined request for proposal (RFP)with the successful vendor entering into individual contracts with each
agency and by combining the volume of all ticketing agencies and leveraging economies of scale,the County of
San Mateo (“County”)and other agencies (including the City of South San Francisco)would receive the best
processing rates and the highest levels of service.In 1999,an RFP was issued and Turbo Data Systems,Inc.
was selected. Subsequent RFPs were issued in 2006 and 2014 and Turbo Data was again the vendor of choice.
The current contract with Turbo Data Systems,Inc.is set to expire on June 30,2021.In preparation of the
contract expiring,San Mateo County and its associated subcommittee of involved law enforcement agencies
issued a consolidated RFP in November of 2020 for the provision of citation processing,payment and
adjudication services,web-based information management,and records and case management.The responding
vendors were Data Ticket,Quicket Solutions,and Turbo Data Systems.The proposals were evaluated on four
criteria:(1)Firm Experience,(2)Project Approach,(3)Team Qualifications,and (4)Fee Proposal.Based on
these criteria,the subcommittee determined Turbo Data Systems,Inc.to be the best option for the involved
agencies and the recommended provider of service.
Services in the agreement include parking citation processing and collection by mail,telephone or website,
multiple reminder notices,placing of DMV holds,appeals and administrative adjudication services.Moving
citation services include cloud hosting,electronic court integration /export,viewing records (including photos /
signatures),shift summary reporting and citation reprinting.Additionally,13 mobile handheld ticket writers
for both parking and moving citations will be leased and supported through the years of the agreement.These
devices are used to verify payments made via “Pay By Mobile”applications,ensure vehicles are in compliance
with Smart Meters in the Downtown area,and features applications to upload license plates for electronic
permit parking enforcement in BART-impacted residential neighborhoods.
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File #:21-438 Agenda Date:6/23/2021
Version:1 Item #:12.
FISCAL IMPACT
The term of the five (5)year agreement with Turbo Data Systems,Inc.is from July 1,2021 through June 30,
2026.The amount of the agreement is not to exceed $75,000 per fiscal year and $375,000 for the five-year
term.The amount of the agreement has been included in the Police Department’s FY 2021-2022 recommended
budget, as well as the future recommended operating budgets for FY 2022-23, 2023-24, 2024-25 and 2025-26.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this resolution meets the City’s strategic goals of public safety and financial stability.
CONCLUSION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a
renewal agreement with Turbo Data Systems, Inc. for parking citation processing, adjudication services,
traffic citation processing and issuance of associated equipment for a five (5) year term not to exceed
$375,000 commencing July 1, 2021 through June 30, 2026.
City of South San Francisco Printed on 6/18/2021Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-439 Agenda Date:6/23/2021
Version:1 Item #:12a.
Resolution approving an agreement with Turbo Data Systems, Inc., for parking citation processing,
adjudication services, traffic citation processing and issuance of equipment for a five (5) year term expiring
June 30, 2026, in total amount not to exceed $375,000 and authorizing the City Manager to execute the
agreement. (Fahmida Murphy, Police Sergeant)
WHEREAS, the county and local agencies issued a Request for Proposals (RFP) for parking and
moving citation processing services payment and adjudication services; web-based information management;
and records and case management for San Mateo County agencies in November 2020; and
WHEREAS, based on competitive pricing and best in industry standards, Turbo Data Systems, Inc. is
the best option and would best serve the City of South San Francisco’s needs; and
WHEREAS, services include citation processing and collection by mail, telephone or website; multiple
reminder notices; placing of DMV holds; appeals and administrative adjudication services; optional advanced
collection efforts; and leasing of Turbo Data Systems, Inc.’s mobile ticket writers; and
WHEREAS, both parties now wish to renew an agreement to provide citation processing and payment
and adjudication services for the City of South San Francisco for the term of July 1, 2021, through June 30,
2026, in an amount not to exceed $375,000; and
WHEREAS, funding for the first year of the agreement has been included in the proposed FY 2021-
2022 Operating Budget of the Police Department and staff will include funding for future years of the contract
in proposed budgets through 2025-2026; and
WHEREAS, the City Council has been presented with a form of such agreement and has examined and
approved it as both form and content and desires to enter into the same.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that
the City Manager is authorized to execute the renewal agreement on behalf of the City, including any
extensions or amendments thereof consistent with the intent of this resolution and approved as to form by the
City Attorney.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-500 Agenda Date:6/23/2021
Version:1 Item #:13.
Report regarding an Ordinance adopting a Development Agreement to allow for the installation of an 80 foot
tall, double faced, digital billboard on property located at 345 Shaw Road.(Billy Gross, Senior Planner)
RECOMMENDATION
Staff recommends that the City Council waive reading and adopt an Ordinance approving Development
Agreement DA19-0001.
BACKGROUND/DISCUSSION
The City Council previously waived reading and introduced the following ordinance.The ordinance is now
ready for adoption.
Ordinance adopting a Development Agreement to allow for the installation of an 80 foot tall,double-
faced, digital billboard on property located at 345 Shaw Road.
(Introduced on 06/9/21: Vote 5-0)
Associations
1.Final Ordinance adopting a Development Agreement (21-501)
a.Exhibit A - Development Agreement
City of South San Francisco Printed on 6/18/2021Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-501 Agenda Date:6/23/2021
Version:1 Item #:13a.
Ordinance adopting a Development Agreement to allow for the installation of an 80 foot tall,double-faced,
digital billboard on property located at 345 Shaw Road.
WHEREAS,Clear Channel Outdoor LLC (“Applicant”)owns or has a legal equitable interest in a
property located at 345 Shaw Road (APN 015-165-050) (“Property”); and,
WHEREAS,Applicant has submitted a development proposal to construct,operate and maintain an off-
premise digital message center display (“Digital Billboard”) at the Property (“Project”); and,
WHEREAS,in order to construct and operate the Project,Applicant seeks approval of a Relocation
Agreement, and Sign Permit; and,
WHEREAS,as part of its application,the Applicant has sought approval of a Development Agreement,
which would clarify and obligate several project features and mitigation measures,including payment of
existing fees (such as customary permit fees),and certain future fees (including any applicable gross receipts
business license tax in the event the City enacts such a tax); and,
WHEREAS,approval of the Applicant’s proposal is considered a “project”for purposes of the
California Environmental Quality Act, Pub. Resources Code § 21000, et seq. (“CEQA”); and,
WHEREAS,the City Council adopted an Initial Study /Mitigated Negative Declaration (“IS/MND”)on
August 26,2015 (State Clearinghouse number 2013062062)in accordance with the provision of CEQA and
CEQA Guidelines,which analyzed the potential environmental impacts of billboards along the west side of
U.S. Highway 101; and,
WHEREAS,on June 14,2017,the City Council determined that the modifications to the sign height,
increasing the height to a total of 114 feet above grade,were minor in nature,the approval of which would not
result in any new significant environmental effects or a substantial increase in the severity of any previously
identified effects beyond those disclosed and analyzed in the IS/MND adopted by the City Council,nor would
it require additional environmental review; and,
WHEREAS,the Project is within the IS/MND area,is within the parameters analyzed within the
IS/MND and would not result in any new significant environmental effects or a substantial increase in the
severity of any previously identified effects beyond those disclosed and analyzed in the IS/MND adopted by the
City Council, nor would it require additional environmental review; and,
WHEREAS,on January 16,2020 the Planning Commission for the City of South San Francisco held a
properly noticed public hearing,at which time interested parties had the opportunity to be heard,to review the
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Project,as well as supporting documents,at the conclusion of which the Planning Commission recommended
that the City Council find that the 2015 IS/MND is the appropriate environmental document and approve the
Project, including the Development Agreement; and,
WHEREAS,the City Council held a duly noticed public hearing on June 9,2021 to consider the 2015
IS/MND, Development Agreement, Relocation Agreement and Sign Permit and take public testimony; and,
WHEREAS,by separate Resolution,the City Council reviewed and carefully considered the
information in the 2015 IS/MND and finds that the 2015 IS/MND is the appropriate environmental document.
NOW,THEREFORE,the City Council of the City of South San Francisco does hereby ordain as
follows:
SECTION 1. Findings.
That based on the entirety of the record before it,which includes without limitation,the California
Environmental Quality Act,Public Resources Code §21000,et seq.(“CEQA”)and the CEQA Guidelines,14
California Code of Regulations §15000,et seq.;the South San Francisco General Plan and General Plan EIR;
the South San Francisco Municipal Code;the Project applications;the Project Plans,as prepared by AMZ
Engineering,dated April 29,2019;the Clear Channel Billboard Project and Related Zoning Amendment Initial
Study/Mitigated Negative Declaration,including all appendices thereto;all site plans,and all reports,minutes,
and public testimony submitted as part of the Planning Commission’s duly noticed January 16,2020 meeting,
and Planning Commission deliberations;all site plans,and all reports,minutes,and public testimony submitted
as part of the City Council’s duly noticed June 9,2021 meeting,and City Council deliberations;and any other
evidence (within the meaning of Public Resources Code §21080(e)and §21082.2),the City Council of the City
of South San Francisco hereby finds as follows:
A.The foregoing recitals are true and correct and made a part of this Ordinance.
B.The proposed Development Agreement (attached as Exhibit A)is incorporated by reference and made a
part of this Ordinance, as if set forth fully herein.
C.The documents and other material constituting the record for these proceedings are located at the
Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080,
and in the custody of the Planning Manager.
D.The Owner and City have negotiated a Development Agreement pursuant to Government Code section
65864 et seq.The Development Agreement,attached hereto as Exhibit A,sets for the duration,property,
project criteria,and other required information identified in Government Code section 65865.2.Based on the
findings in support of the Project,the City Council finds that the Development Agreement,vesting a project for
a new digital billboard,is consistent with the objectives,policies,general land uses and programs specified in
the South San Francisco General Plan and any applicable zoning regulations.
E.The City Council has independently reviewed the proposed Development Agreement,the General Plan,
the South San Francisco Municipal Code,and applicable state and federal law,including Government Code
section 65864,et seq.,and has determined that the proposed Development Agreement complies with all
applicable zoning,subdivision,and building regulations and with the General Plan.The development
contemplated in the Project and Development Agreement is consistent with the Zoning standards.This finding
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contemplated in the Project and Development Agreement is consistent with the Zoning standards.This finding
is based upon all evidence in the Record as a whole,including,but not limited to:the City Council’s
independent review of these documents,oral and written evidence submitted at the public hearings on the
Project, including advice and recommendations from City staff.
F.The proposed Development Agreement for the Project states its specific duration.This finding is based
upon all evidence in the Record as a whole,including,but not limited to:the City Council’s independent review
of the proposed Development Agreement and its determination that Section 2 of the Development Agreement
states that the Development Agreement shall expire thirty (30) years from the effective date of this Ordinance.
G.The proposed Development Agreement incorporates the permitted uses,density and intensity of use for
the property subject thereto,as reflected in the proposed Project (P19-0043),Development Agreement (DA19-
0001),and Relocation Agreement.This finding is based upon all evidence in the Record as a whole,including,
but not limited to,the City Council’s independent review of the proposed Development Agreement and its
determination that the Development Agreement sets forth the Project approvals,development standards,and the
documents constituting the Project.
H.The proposed Development Agreement states the maximum permitted height and size of proposed sign
structures on the property subject thereto.This finding is based upon all evidence in the Record as a whole,
including,but not limited to,the City Council’s independent review of the proposed Development Agreement
and its determination that the Development Agreement sets forth the documents which state the maximum
permitted height and size of sign structures.
I.The proposed Development Agreement states specific provisions for reservation or dedication of land
for public purposes.This finding is based on all evidence in the Record as a whole,including but not limited to
the City Council’s independent review of the Development Agreement.
SECTION 2.Approval of Development Agreement.
A.The City Council of the City of South San Francisco hereby approves the Development Agreement with
Clear Channel Outdoor LLC attached hereto as Exhibit A and incorporated herein by reference.
B.The City Council further authorizes the City Manager to execute the Development Agreement,on
behalf of the City,in substantially the form attached as Exhibit A,and to make revisions to such Agreement,
subject to the approval of the City Attorney,which do not materially or substantially increase the City’s
obligations thereunder.
SECTION 3.Severability.
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid or
unconstitutional,the remainder of this Ordinance,including the application of such part or provision to other
persons or circumstances shall not be affected thereby and shall continue in full force and effect.To this end,
provisions of this Ordinance are severable.The City Council of the City of South San Francisco hereby
declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase
hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,
clauses, or phrases be held unconstitutional, invalid, or unenforceable.
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SECTION 4.Publication and Effective Date.
Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared
by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to
be adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified
copy of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)
publish the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This Ordinance shall become effective thirty (30) days from and after its adoption.
Introduced at a regular meeting of the City Council of the City of South San Francisco held the 9th
day of June 2021.
*****
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Recording Requested By:
CITY OF SOUTH SAN FRANCISCO
When Recorded Mail To:
CITY OF SOUTH SAN FRANCISCO
400 Grand Avenue
South San Francisco, CA 94083
Attn: City Clerk
Mail Tax Statements To:
Clear Channel Outdoor, LLC
2325 East Camelback Road, Suite 400
Phoenix, AZ 85016
Attn: General Counsel
(Space above this line for Recorder’s use)
This instrument is exempt from recording fees pursuant to Government Code Sec. 27383.
Documentary Transfer Tax is $ 0.00 (exempt per Rev. & Taxation Code Sec. 11922, Transfer to
Municipality).
DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF SOUTH SAN FRANCISCO
AND
CLEAR CHANNEL OUTDOOR, LLC
FOR
CLEAR CHANNEL DIGITAL BILLBOARD
Page 1 of 23
Development Agreement
Clear Channel Outdoor
__________, 2021
DEVELOPMENT AGREEMENT
This DEVELOPMENT AGREEMENT is dated as of _______________, 2021 (“Agreement”) and
is entered into between: (i) CLEAR CHANNEL OUTDOOR, LLC., a Delaware limited liability company
(“Clear Channel”) and (ii) the CITY OF SOUTH SAN FRANCISCO, a municipal corporation organized
and existing under the laws of the State of California (the “City”). Clear Channel and the City are
sometimes collectively referred to herein as “Parties.”
R E C I T A L S
A. WHEREAS, California Government Code (“Government Code”) Sections 65864 through 65869.5
authorize the City to enter into binding development agreements with persons having legal or
equitable interests in real property for the development of such property or on behalf of those persons
having same; and,
B. WHEREAS, pursuant to Government Code Section 65865, the City has adopted rules and
regulations, embodied in Chapter 19.60 of the South San Francisco Municipal Code (“Municipal
Code”), establishing procedures and requirements for adoption and execution of development
agreements; and,
C. WHEREAS, this Agreement concerns the property located at 345 Shaw Road (APN 015-165-050)
(“Property”) as identified and more fully described in attached Exhibit A ; and,
D. WHEREAS, Section 5412 of the Outdoor Advertising Act (Bus. & Profs. Code,§ 5200 et seq)
encourages local governments and owners of billboards to enter into relocation agreements,
pursuant to which local governments can continue development in a planned manner without
expenditure of public funds, while allowing the continued maintenance of private investment
and a medium of public communication; and,
E. WHEREAS, Clear Channel has a legal or equitable interest in the Property; and,
F. WHEREAS, Clear Channel has submitted a development proposal to the City that would permit
Clear Channel to construct, operate, repair, and maintain an off -premise digital message center
display including digital displays, supporting structures, service ladders, underground utilities ,
fixture connections, electrical supply and connections, panels, signs, lights, electronics, copy
and any additional equipment, appurtenances, and accessories necessary for the operation of the
digital message center display ("Digital Billboard"), the specifications of which are set forth
in Exhibit B, at the Property ("Digital Billboard Project"); and,
G. WHEREAS, Clear Channel will enter into a separate relocation agreement with the City
(“Relocation Agreement”) for the removal/relocation of an existing billboard, which is identified
in Exhibit C (“Removed Billboard”); and,
H. WHEREAS, The City and Clear Channel agree and acknowledge that the outdoor advertising sign
relocation contemplated by the Digital Billboard Project complies with, and serves the purposes
enumerated in, Business & Professions Code sections 5200 et seq. (the “California Outdoor
Page 2 of 23
Development Agreement
Clear Channel Outdoor
__________, 2021
Advertising Act”), including, but not limited to, planned development for the public benefit, in
Sections 5412 and 5443.5 thereof; and,
I. WHEREAS, the Digital Billboard Project is contingent upon approvals from the California
Department of Transportation (“CalTrans”); and,
J. WHEREAS, Clear Channel shall take down the Removed Billboard prior to commencing live
operations of the Digital Billboard Project; and,
K. WHEREAS, in -lieu of Clear Channel removing sufficient existing billboards in order to satisfy
the 2:1 removal -to-placement ratio requirement, as set forth in the City's Zoning Code section
20.360.002.A.6.b, Clear Channel has elected to make an in-lieu payment to the City in order to
promote the public health, safety, and welfare of the City in accordance with section
20.360.002.A.6.b; and,
L. WHEREAS, Clear Channel and the City seek to enter into this Agreement to set forth the rights and
obligations of the Parties relating to the development of the Property; and,
M. WHEREAS, all proceedings necessary for the valid adoption and execution of this Agreement have
taken place in accordance with Government Code Sections 65864 through 65869.5, the California
Environmental Quality Act (“CEQA”), and Chapter 19.60 of the Municipal Code; and,
N. WHEREAS, the City Council and the Planning Commission have found that this Agreement is
consistent with the objectives, policies, general land uses, and programs specified in the South San
Francisco General Plan as adopted on October 13, 1999 and as amended from time-to-time; and,
O. WHEREAS, the City Council and the Planning Commission have found, based on substantial
information in the administrative record, that: this Agreement is in the best public interest of
the City and its residents; adopting this Agre ement constitutes a present exercise of the City's
police power; that the Digital Billboard Project is compatible with the uses authorized in, and
the regulations prescribed for, the land use district in which the real property is located; and that
the terms of the Agreement are in conformity with, and will not be detrimental to, the public's
health, safety, convenience, and general welfare. This Agreement and the Digital Billboard
Project will achieve a number of City objectives including the elimination o f non-conforming
signage, and facilitation of the orderly development, relocation, and distribution of existing
displays to more appropriate locations within the City, while allowing for the incorporation of
modern technology into relocated displays that, in part, provide the City with a means of
advertising the City, its events, and public service announcements; and,
P. WHEREAS, on _______, 2021, the City Planning Commission recommended the adoption of
Ordinance No._____ approving and adopting this Agreement after a duly noticed public
hearing; and,
Q. WHEREAS, on _______, 2021, the City Council, after a duly noticed public hearing, adopted
Ordinance No. ___________approving and adopting this Agreement and the Ordinance thereafter
took effect on ____________, 2021; and,
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Development Agreement
Clear Channel Outdoor
__________, 2021
R. WHEREAS, the City finds and determines that all actions required of City precedent to the
approval of this Agreement by Ordinance No. _________of the City Council have been duly
and regularly taken; and,
S. WHEREAS, in exchange for the benefits to the City described in the Agreement together with
other public benefits that will result from the development of the Digital Billboard Project,
Clear Channel will receive by this Agreement ass urance that it may proceed with the Digital
Billboard Project in accordance with the Digital Billboard Project Approvals, as defined below,
and therefore desires to enter into this Agreement.
A G R E E M E N T
NOW, THEREFORE, the Parties, pursuant to the authority contained in Government Code
Sections 65864 through 65869.5 and Chapter 19.60 of the Municipal Code and in consideration of the
mutual covenants and agreements contained herein, agree as follows:
1. Effective Date
Pursuant to Section 19.60.140 of the Municipal Code, notwithstanding the fact that the City Council
adopts an ordinance approving this Agreement, this Agreement shall be effective and shall only
create obligations for the Parties from and after the date that the ordinance approving this
Agreement takes effect (the “Effective Date”).
2. Duration
This Agreement shall be in effect for an initial term, commencing on the Effective Date and ending
on the date which is thirty (30) years after the Commencement Date (as hereinafter defined). The
“Commencement Date” is the first calendar day of the month following the date on which all of
the following have occurred: (a) this Agreement is fully executed and effective; (b) the
Relocation Agreement is fully executed and effective; (c) Clear Channel has obtained all local
and state governmental permits and approvals and any other required permits and approvals for
the Digital Billboard Project, including but not limited to the Digital Billboard Project Approvals
as defined in Section 3 (a) below, (collectively, “Permits”); and (d) the Digital Billboard is fully
operational with a permanent power supply. This Agreement may be terminated by Clear Channel
if the following occurs: (1) Clear Channel loses its legal or equitable interest in the Property, (2) In
Clear Channel’s reasonable discretion, Clear Channel is unable to obtain or maintain any required
Permit for the Digital Billboard Project, (3) a legal challenge to the Project Approvals or the Digital
Billboard Project, including without limitation a Project Approval Challenge as defined in Section
20, (4) a significant obstruction of a display face on the Digital Billboard occurs due to a
circumstance beyond Clear Channel’s control, or (5) Clear Channel is prevented by law or
government order or action from constructing, operating, repairing or maintaining the Digital
Billboard, or otherwise implementing the Project, including but not limited to, the failure of
government agencies to issue all approvals or a governmental agency’s decision to condemn the
Property.
Upon expiration or early termination of this Agreement, Clear Channel shall, at its sole cost
and expense, remove the above -ground portions of the Digital Billboard Project within ninety
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Development Agreement
Clear Channel Outdoor
__________, 2021
(90) days, unless Clear Channel and City have entered into a subsequent written agreement,
upon terms mutually acceptable to both Parties, that allows the Digital Billboard Project to
remain.
3. Project Description for the Digital Billboard Project; Development Standards for Digital
Billboard Project
The Digital Billboard Project shall consist of the construction, operation, repair and maintenance
of the Digital Billboard, the specifications of which are set forth in Exhibit B, and shall be located
at the Property.
(a) The permitted use, the design, the maximum height, location, and total area of the Digital
Billboard, and all environmental impact mitigation measures imposed as approval
conditions for the Project shall be exclusively those provided in this Agreement, the
Relocation Agreement as set forth in Exhibit C, and Negative Declaration No. ND12-
0002 (the “IS/NMD”) as set forth in Exhibit D to this Agreement, and the applicable laws
in effect as of the Effective Date (including, but not limited to, the applicable
provisions of the City's General Plan, Municipal Code, and all other City resolutions,
codes, rules, laws, regulations, and policies governing topics that include without
limitation the height, location, size, bulk, area, design, improvement and construction
standards of billboards and public utilities in effect as of the Effective Date), except
as modified in this Agreement (hereafter and collectively the "Digital Billboard
Project Approvals").
(b) The use permitted by this Agreement is for a digital billboard as defined in Section
20.360.015(1) of the South San Francisco Municipal Code, and the Digital Billboard
Project Approvals provide that the maximum height of the Digital Billboard is eighty
(80) feet and that the maximum surface area for each display panels is limited to
seventeen feet seven inches (17’,7”) in height by fifty nine (59 ’) feet in width.
(c) Subject to Clear Channel’s fulfillment of its obligations under this Agreement and the
Relocation Agreement being effective, upon the Effective Date of this Agreement, the
City hereby grants to Clear Channel a vested right to develop and construct on the Property
all the improvements for the Digital Billboard Project authorized by, and in accordance
with the Digital Billboard Project Approvals and the terms of this Agreement and the
Relocation Agreement.
(d) Except as authorized by this Agreement, upon such grant of right, no future amendments
to the City’s General Plan, the City Zoning Code, the Municipal Code, or other City
ordinances, policies or regulations, adopted or otherwise in effect as of the Effective Date
shall apply to the Digital Billboard Project, except such existing ordinances, policies,
planning documents, codes, rules, laws, resolutions or regulations, adopted or otherwise
in effect after the Effective Date and such future modifications (if any) that are not in
conflict with and do not prevent or materially inhibit the development or operation of the
Digital Billboard Project; provided, however, that nothing in this Agreement shall prevent
or preclude the City from adopting any land use regulations or amendments expressly
permitted herein or otherwise required by State or Federal Law.
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Development Agreement
Clear Channel Outdoor
__________, 2021
4. Building Permits for Digital Billboard Project
City staff review of applications for building permits shall be limited to determining whether the
following conditions are met:
(a) Clear Channel has complied with (1) the conditions and design of the Digital Billboard
Project as specified in the City Council’s approval of the Digital Billboard Project and the
final, non-appealable (with no appeal having been filed) Digital Billboard Project
Approvals, (2) all applicable provisions of the Uniform Codes (i.e. building, fire, and
electric codes) incorporated into the City’s Municipal Code, (4) the applicable
requirements of the Municipal Code and CEQA requirements (including any required
mitigation measures as set forth in the IS/MND), (4) any other applicable Federal and State
laws, as modified and/or clarified pursuant to this Agreement where applicable, and as
each of the foregoing are applicable to the issuance of building permits; and,
(b) All applicable processing, administrative and legal fees have been paid subject to the
provisions of this Agreement; and,
(c) Clear Channel has demonstrated through proper documentation that it has proper and
sufficient legal and/or equitable interests in the Property to effectuate the Digital Billboard
Digital Billboard Project in accordance with the terms of this Agreement.
Notwithstanding anything in this Section 4, the City agrees that the issuance of a building permit
is not a discretionary decision triggering further CEQA review of the Digital Billboard Project, and
that the above provisions of this Agreement pertaining to building permit issuance shall not be
interpreted to require discretionary review or further CEQA review, but that staff are limited to
determining, ministerially, whether the conditions and building standards in the foregoing
subsections, entitlements and regulations have been satisfied. Upon obtaining a City Building
permit, Clear Channel shall diligently pursue the obtainment of all Caltrans/state permits and
approvals.
5. Vesting of Approvals
Except as provided in this Agreement and subject to Clear Channel’s fulfillment of its obligations
under this Agreement, and the Relocation Agreement being effective, upon the City’s approval of
the Digital Billboard Project, Clear Channel and its successors and assigns shall have a vested right
in the Digital Billboard Project Approvals for the term of this Agreement, provided that any such
successors and assigns comply with the terms and conditions of this Agreement.
6. Cooperation between Parties in Implementation of This Agreement
It is the Parties’ express intent to cooperate with one another and diligently work to implement all
land use and building approvals for development of the Digital Billboard Project in accordance
with the terms of this Agreement. Accordingly, Clear Channel and the City shall proceed in a
reasonable and timely manner, in compliance with the deadlines mandated by applicable
agreements, statutes or ordinances, to complete all steps necessary for implementation of this
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Development Agreement
Clear Channel Outdoor
__________, 2021
Agreement and development of the Digital Billboard Project in accordance with the terms of this
Agreement. The City shall proceed, and shall cause its planners, engineers and other consultants
to proceed, in an expeditious manner to complete all City actions required for the approval and
development of the Digital Billboard Project, including, but not limited to, the following:
(a) Scheduling all required public hearings by the City Council and City Planning
Commission; and
(b) Processing and checking all maps, plans, permits, building plans and specifications and
other plans relating to development and/or improvement of the Property filed by Clear
Channel or its nominee, successor or assign as necessary for development of the Digital
Billboard Project; and
(c) Inspecting and providing acceptance of or comments on all work by Clear Channel that
requires acceptance or approval by the City; and
(d) Providing any necessary documents within the City’s possession or preparing documents
or written consents that are, in the City’s sole discretion, reasonably necessary for Clear
Channel to secure approvals for the Digital Billboard from other public agencies, such as
Caltrans. Notwithstanding the foregoing, this provision is not intended to restrict the
City’s discretion in considering or evaluating the Digital Billboard Project Approvals.
Clear Channel shall provide or submit, and shall cause its planners, engineers and other consultants
to provide or submit, to the City in a timely manner all documents, applications, plans and other
information necessary for the City to carry out its obligations hereunder. Clear Channel shall make
a deposit as determined by the City and shall pay all of the City’s staff, legal and consultants costs
incurred in implementing this section. Notwithstanding the foregoing, the parties understand and
agree that the ultimate responsibility to obtain the required Approvals and state permits and
approvals are the sole obligations and burdens of Clear Channel.
7. Fees and Taxes
(a) Clear Channel shall pay customary permit fees and any applicable gross receipts business
license tax, in the event the City enacts such a tax. No additional fees, mitigations,
conditions, exactions, dedications, fees or otherwise, whether adopted through the exercise
of police power, the taxing power or any other authority, shall be imposed by the City with
respect to the construction, operation, repair or maintenance of the Digital Billboard except
as provided for herein. Notwithstanding anything to the contrary, no fee or permit shall be
required for any change of copy, or customary, routine maintenance in connection with the
Digital Billboard.
(b) For and in consideration of the mutual rights and responsibilities provided in this
Agreement, as long as Clear Channel operates such Digital Billboard faces, Clear Channel
agrees to pay the City the annual amount of fifty one thousand dollars ($51,000) per Digital
Billboard face per year (“Annual Payment”), payable on the first business day of the month
following the Commencement Date and on the anniversary of such date each succeeding
year. At the conclusion of the first five (5) years of the Annual Payment, the Annual
Payment will increase by fifteen percent (15%) and will continue to increase by fifteen
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Development Agreement
Clear Channel Outdoor
__________, 2021
percent (15%) every five (5) years until the earlier of the expiration of this Agreement or
the date upon which this Agreement or the Relocation Agreement is terminated. If the City
ever adopts a gross receipts tax, Clear Channel’s annual payment of such gross receipts tax
shall be deducted from this Annual Payment obligation. In the event Clear Channel’s
annual payment of the City’s gross receipts tax is less than Annual Payment, Clear Channel
shall pay the remainder to the City, resulting in an annual payment to the City of not less
than the Annual Payment for the Digital Billboard as illustrated below:
If the Annual Payment equals $102,000 and the gross receipts tax obligation equals
$20,000, Clear Channel will pay the City $20,000 for the gross receipts tax obligation and
$82,000 for the Annual Payment obligation for a total payment of $102,000.
In the event Clear Channel ceases to operate a Digital Billboard face due to (1) the loss of
Clear Channel’s legal or equitable interest in the Property, (2) the failure to obtain or
maintain any required Permit for the Digital Billboard or the Digital Billboard Project, (3)
a legal challenge to the Digital Billboard Project Approvals, or the Digital Billboard
Project, including without limitation a Project Approval Challenge as defined in Section
20, (4) a significant obstruction of Digital Billboard face occurs which is beyond Clear
Channel’s control, or (5) Clear Channel is prevented by law or government order or action
from constructing, operating, or maintaining the Digital Billboard or otherwise
implementing the Project, including but not limited to the failure of government agencies
to issue all approvals or a government agency’s decision to condemn the Property, the
Annual Payment for such face shall cease and no further amounts shall be due or payable
by Clear Channel to the City with respect to such face after such date under this Section
8(b). In the event Clear Channel elects in its sole discretion under the Relocation
Agreement to replace a Digital Face on the Digital Billboard with a printed billboard face
beyond those four reasons enumerated above, Clear Channel’s obligation to pay the full
Annual Payment ($102,000 per year) shall continue.
(c) For and in consideration of the mutual rights and responsibilities provided in this
Agreement and the Relocation Agreement, Clear Channel agrees to pay the City a one-
time non-refundable payment of one hundred and forty thousand dollars ($140,000.00),
payable within one hundred and eighty (180) days of the Commencement Date.
(d) In-lieu of Clear Channel removing sufficient existing billboards in order to satisfy the 2:1
removal-to-placement ratio requirement, as set forth in the City's Zoning Code section
20.360.002.A.6.b, Clear Channel has elected to and shall provide the City with a one-time
payment of five hundred fifty thousand dollars ($550,000.00), in-lieu of removal of two
billboard faces in order to promote the public health, safety, and welfare of the City in
accordance with section 20.360.002.A.6.b. Such payment will be made prior to the
Commencement Date but provided that the conditions precedent for the Commencement
Date have occurred (i.e. completion of construction of the Digital Billboard Project so that
it is fully operational and capable of displaying digital advertising and connected to a
permanent power supply, with all final Approvals having been obtained).
Page 8 of 23
Development Agreement
Clear Channel Outdoor
__________, 2021
(e) Notwithstanding anything to the contrary, any sums already paid to the City by Clear
Channel during the year in which early termination or expiration has occurred shall be final
and Clear Channel shall not be entitled to any reimbursement for those sums.
8. Additional Conditions
(a) Community Service Messages. Clear Channel will provide the City with free display time
on the Digital Billboard for advertising City-sponsored events announcements and non-
commercial public service announcements to promote the civic interests of the City
("Community Service Messaging") as follows: consistent with and as further described
in the terms of the Relocation Agreement, the City shall be guaranteed, for purposes of
Community Service Messaging, one (1) advertising spot lasting no more than eight (8)
seconds in the standard rotation of eight (8) spots on one (1) digital display face, where
such Community Service Messaging shall be so displayed for two (2) weeks in duration
("Two-Week Advertising Spot"). The City shall be limited to one (1) Two-Week
Advertising Spot for each calendar quarter.
(b) Sign Design. The architecture of the Digital Billboard will be constructed substantially in
conformance with the design depicted in attached Exhibit B.
(c) City Sign Regulations. Subject to the vested rights acquired by Clear Channel in this
Agreement, including but not limited to those vested right articulated in paragraphs 3.b and
5, the Digital Billboard will be consistent with City ordinances and regulations governing
outdoor signs in all respects, except in relation to the exceptions articulated in this
Agreement.
9. Indemnity
(a) Clear Channel agrees to indemnify, defend and hold harmless the City and its elected
and appointed councils, boards, commissions, officers, agents, employees and
representatives (collectively, "City Indemnitees") from any and all claims, costs
(including reasonable legal fees and costs) and liability for any personal injury, death
or property damage (collectively, "Claims") resulting from any actions or inactions by
Clear Channel, or any actions or inactions of Clear Channel's contractors,
subcontractors, agents or employees, in connection with the construction,
improvement, operation or maintenance of the Digital Billboard Project, provided that
Clear Channel shall have no indemnification obligation with respect to any such
Claims (i) to the extent such Claims are solely attributable to the sole or gross
negligence or willful misconduct of any City Indemnitee, (ii) to the extent arising out
of or in connection with the maintenance, use or condition of any public improvement
after the time it has been dedicated to and accepted by the City or another public entity
(except as otherwise provided in an improvement agreeme nt or maintenance bond, if
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applicable); or (iii) to the extent arising out of the City's use of Community Services
Messages under Section 8 of this Agreement.
The Parties' obligations under this Section 10 shall survive the expiration or earlier
termination of this Agreement and shall be independent of any other applicable
indemnity agreements.
10. Assignment
(a) Right to Assign. Clear Channel may at any time or from time to time transfer its right, title
or interest in or to all or any portion of the Property. In accordance with Government Code
Section 65868.5, with respect to either the Property or the Digital Billboard, the burdens
of this Agreement shall be binding upon, and the benefits of this Agreement shall inure to,
all successors in interest to Clear Channel as owners of all or any portion of Clear Channel’s
interest in the respective Property. As a condition precedent to any such transfer, Clear
Channel shall require the transferee to acknowledge in writing that transferee has been
informed, understands and agrees that the burdens and benefits under this Agreement
relating to such transferred property shall be binding upon and inure to the benefit of the
transferee.
(b) Notice of Assignment or Transfer. No transfer, sale or assignment of Clear Channel’s
rights, interests and obligations under this Agreement with respect to the Property or the
Digital Billboard shall occur without prior written notice to the City and approval by the
City Manager, which approval shall not be unreasonably withheld, conditioned or delayed.
The City Manager shall consider and decide the matter within ten (10) days after receipt of
Clear Channel’s notice, provided all reasonably necessary documents, certifications and
other information are provided to the City Manager.
(c) Exception for Notice. Notwithstanding Section 10(b), Clear Channel may at any time,
upon notice to the City but without the necessity of any approval by the City, transfer its
interest in the Property or the Digital Billboard or any part thereof and all or any part of
Clear Channel’s rights, interests and obligations under this Agreement to: (i) any
subsidiary, affiliate, parent or other entity which controls, is controlled by or is under
common control with Clear Channel, (ii) any member or partner of Clear Channel or any
subsidiary, parent or affiliate of any such member or partner, or (iii) any successor or
successors to Clear Channel by merger, acquisition, consolidation, non-bankruptcy
reorganization or government action. As used in this subsection, “control” shall mean the
possession, directly or indirectly, of the power to direct or cause the direction of
management or policies, whether through the ownership of voting securities, partnership
interest, contracts (other than those that transfer Clear Channel’s interest in the Property to
a third party not specifically identified in this subsection) or otherwise.
(d) Release upon Transfer. Upon the transfer, sale or assignment of all of Clear Channel’s
rights, interests and obligations under this Agreement pursuant to Section 10(a), Section
10(b) and/or Section 10(c) of this Agreement (as applicable), Clear Channel shall be
released from all obligations under this Agreement, with respect to the interests, including
the Property and Digital Billboard, transferred, sold or assigned, to the extent such
obligations arise subsequent to the date of the City Manager’s approval of such transfer,
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sale or assignment or the effective date of such transfer, sale or assignment, whichever
occurs later; provided, however, that if any transferee, purchaser or assignee approved by
the City Manager expressly assumes any right, interest or obligation of Clear Channel
under this Agreement, Clear Channel shall be released with respect to such rights, interests
and assumed obligations. In any event, the transferee, purchaser or assignee shall be
subject to all the provisions hereof and shall provide all necessary documents, certifications
and other reasonably necessary information prior to City Manager approval.
(e) Clear Channel’s Right to Retain Specified Rights or Obligations. Notwithstanding Section
10(a), Section 10(c) and Section 10(d), Clear Channel may withhold from a sale, transfer
or assignment of this Agreement certain rights, interests and/or obligations which Clear
Channel shall retain, provided that Clear Channel specifies such rights, interests and/or
obligations in a written document to be appended to or maintained with this Agreement
and recorded with the San Mateo County Recorder prior to or concurrently with the sale,
transfer or assignment of the Property. Clear Channel’s purchaser, transferee or assignee
shall then have no interest in or obligations for such retained rights, interests and
obligations and this Agreement shall remain applicable to Clear Channel with respect to
such retained rights, interests and/or obligations.
(f) Time for Notice. Within ten (10) days of the date escrow closes on any such transfer, Clear
Channel shall notify the City in writing of the name and address of the transferee. Said
notice shall include a statement as to the obligations, including any mitigation measures,
fees, improvements or other conditions of approval, assumed by the transferee. Any
transfer which does not comply with the notice requirements of this Section 10(f) and of
Section 10(b) shall not release Clear Channel from its obligations to the City under this
Agreement until such time as the City is provided notice in accordance with Section 10(b).
11. Insurance
(a) General Liability Insurance . During the term of this Agreement, Clear Channel shall
maintain commercial general liability insurance with coverage at least as broad as
Insurance Services Office form CG 00 01, in an amount not less than Five Million
Dollars ($5,000,000) per occurrence for bodily injury, personal injury, and property
damage, including without limitation, blanket contractual liability. If a general
aggregate limit applies, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required occurrence
limit. The general liability policy so maintained by Clear Channel shall be primary and
non-contributory and be endorsed using Insurance Services Office form CG 20 10 to
provide that City and its officers, officials, employees, and agents shall be additional
insureds under such policy.
(b) Workers' Compensation Insurance. During the term of this Agreement, Clear Channel
shall maintain Workers ' Compensation insurance for all of Clear Channel 's employees
working at the Digital Billboard Project site as long as Clear Channel continues to
operate the Digital Billboard. In addition, Clear Channel shall require each contractor
and subcontractor engaged by Clear Channel for work at the Digital Billboard Project
site to provide Workers' Compensation i nsurance for its respective employees working
at the Project site.
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(c) Evidence of Insurance. Prior to City Council approval of this Agreement, Clear
Channel shall furnish the City satisfactory evidence of the insurance required in
Sections 11(a) and 11(b) and evidence that the carrier will endeavor to give the City
thirty (30) days' (ten (10) days for non -payment of premium) prior written notice in
the event coverage is substantially changed, canceled, or non -renewed. Further, an
endorsement must be attached to all policies stating that cove rage is primary insurance
with respect to the City and its officers, officials, employees and volunteers, and that
no insurance or self -insurance maintained by the City shall be called upon to contribute
to a loss under the coverage with respect to the lia bilities assumed by Clear Channel
under this Agreement.
i. During the term of this Agreement, in the event of a reduction (below the limits
required in this Agreement) or cancellation in coverage, Clear Channel shall,
prior to such reduction or cancellation, provide at least ten (10) days prior written
notice to the City, regardless of any notification by the applicable insurer. If the
City discovers that the policies have been cancelled or reduced below the limits
required in this Agreement and that neither the insurer nor Clear Channel has
provided prior notice to the City as required under this Agreement, said failure
shall constitute a material breach of this Agreement.
ii. During the term of this Agreement, in the event of a reduction (below the limits
required by this Agreement) or cancellation in coverage,
Clear Channel shall have five (5) days in which to provide evidence of the
required coverage being reinstated or replaced, during which time no persons
shall enter the Properties to construct improvements thereon, including
construction activities related to the landsc aping and common improvements.
iii. If Clear Channel fails to obtain reinstated or replacement coverage within five
(5) days as required under the preceding subparagraph, the City may obtain, but
is not required to obtain, substitute coverage and charge Clear Channel the cost
of such coverage plus an administrative fee equal to ten percent (10%) of the
premium for said coverage.
12. Covenants Run with the Land
The terms of this Agreement are legislative in nature and apply to Clear Channel’s interest in the
Property and Digital Billboard as regulatory ordinances. During the term of this Agreement, all of
the provisions, agreements, rights, powers, standards, terms, covenants and obligations contained
in this Agreement shall run with the land and shall be binding upon the Parties and their respective
heirs, successors (by merger, consolidation or otherwise) and assigns, devisees, administrators,
representatives, lessees and all other persons or entities acquiring Clear Channel’s interest in the
Property, the Digital Billboard, any lot, parcel or any portion thereof, and any interest therein,
whether by sale, operation of law or other manner, and they shall inure to the benefit of the Parties
and their respective successors.
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13. Conflict with State or Federal Law
In the event that State or Federal laws or regulations enacted after the Effective Date prevent or
preclude compliance with one or more provisions of this Agreement, such provisions of this
Agreement shall be modified (in accordance with Section 14 set forth below) or suspended as may
be necessary to comply with such State or Federal laws or regulations. Notwithstanding the
foregoing, Clear Channel shall have the right to challenge, at its sole cost, in a court of competent
jurisdiction, the law or regulation preventing compliance with the terms of this Agreement and, if
the challenge in a court of competent jurisdiction is successful, this Agreement shall remain
unmodified and in full force and effect.
14. Procedure for Modification Because of Conflict with State or Federal Laws
In the event that State or Federal laws or regulations enacted after the Effective Date prevent or
preclude compliance with one or more provisions of this Agreement or require changes in plans,
maps or permits approved by the City, the Parties shall meet and confer in good faith in a reasonable
attempt to modify this Agreement to comply with such State or Federal law or regulation. Any
such amendment or suspension of this Agreement shall be approved by the City Council in
accordance with Chapter 19.60 of the Municipal Code.
15. Periodic Review
(a) During the term of this Agreement, the City shall conduct “annual” and/or “special” reviews
of Clear Channel’s good faith compliance with the terms and conditions of this Agreement
in accordance with the procedures set forth in Chapter 19.60 of the Municipal Code. The
City may recover reasonable costs incurred in conducting said review, including staff time
expended and attorneys’ fees.
(b) The director of community development shall give Clear Channel thirty (30) calendar
days' advance notice of annual review or special review, by placing such notice to the
developer into the U.S. Mail, first class, postage prepaid, and addressed to Clear
Channel.
(c) At least five (5) calendar days prior to any hearing on any annual or special review, the City
shall mail Clear Channel a copy of all staff reports and, to the extent practical, related
exhibits. Clear Channel shall be permitted an opportunity to be heard orally or in writing
regarding its performance under this Agreement before the City Council or, if the matter is
referred to the Planning Commission, then before said Commission. Following completion
of any annual or special review, the City shall give Clear Channel a written Notice of Action,
which Notice shall include a determination, based upon information known or made known
to the City Council or the City’s Planning Director as of the date of such review, whether
Clear Channel is in default under this Agreement. If the City finds and determines on the
basis of the evidence given that Clear Channel has complied in good faith with the terms
and conditions of the agreement during the period under review, the review for that
period shall be concluded. If Clear Channel is determined to not be in good faith
compliance with the terms of this Agreement and the Notice of Action includes a
determination that Clear Channel is in default, the City shall specify the alleged nature
of the default, set forth suggested or potential actions that the City may take if such
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default is not cured; otherwise, the provisions of Sections 18 and 19 shall govern the
Parties' rights.
16. Amendment or Cancellation of Agreement
This Agreement may be further amended or terminated only in writing and in the manner set forth
in Government Code Sections 65865.1, 65867.5, 65868, 65868.5 and Chapter 19.60 of the
Municipal Code; and provided that this Agreement may be terminated by Clear Channel if Clear
Channel no longer is operating the Digital Billboard due to the reasons enumerated in Section 7(b)
above. Upon expiration or early termination of this Agreement, Clear Channel shall, at its sole
cost and expense, remove the above -ground portions of the Digital Billboard Project within
ninety (90) days, unless Clear Channel and City have entered into a subsequ ent written
agreement, upon terms mutually acceptable to both Parties, that allows the Digital Billboard
Project to remain.
17. Agreement is Entire Agreement
This Agreement, the Relocation Agreement, and all exhibits attached hereto or incorporated herein
contain the sole and entire agreement between the Parties concerning Clear Channel’s entitlements
to develop and improve the Property, and construct, operate, repair, and maintain the Digital
Billboard. This document supersedes all prior or contemporaneous agreements, representations,
and negotiations (written, oral, express or implied) and this Agreement may be modified only in
accordance with Section 16 of this Agreement. The Parties acknowledge and agree that neither of
them has made any representation with respect to the subject matter of this Agreement or any
representations inducing the execution and delivery hereof, except representations set forth herein,
and each Party acknowledges that it has relied on its own judgment in entering this Agreement.
The Parties further acknowledge that all statements or representations that heretofore may have
been made by either of them to the other are void and of no effect, and that neither of them has
relied thereon in its dealings with the other.
18. Events of Default
A Party shall be in default under this Agreement upon the happening of one or more of the following
events (and the failure to cure after the expiration of the cure period in paragraph 19(e) below):
(a) If a warranty, representation or statement related to this Agreement or compliance
therewith made or furnished by such Party to the other Party in this Agreement that is false
or proves to have been false in any material respect when it was made; or,
(b) In the case of Clear Channel, a finding and determination by the City made following an
annual or special review under the procedure provided for in Government Code Section
65865.1 and Chapter 19.60 of the Municipal Code that, upon the basis of substantial
evidence, Clear Channel has not complied in good faith with the terms and conditions of
this Agreement or the Relocation Agreement is no longer in effect; or,
(c) Such Party fails to fulfill any of its obligations set forth in this Agreement and such failure
continues beyond the cure period provided in paragraph 19(e) below.
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19. Procedure upon Default; Legal Actions
(a) Upon the occurrence of an event of default (including expiration of the cure period in
paragraph (e) below), the non-defaulting Party may, at its option, institute legal
proceedings as provided below or may terminate this Agreement; provided, however, that
any such termination by the City shall occur only in accordance with the provisions of
Government Code Section 65865.1 and of Chapter 19.60 of the Municipal Code; and
provided further, a default under the provisions relating to the Digital Billboard Project
shall limit the non-defaulting Party to the option of terminating this Agreement.
(b) The City shall not be deemed to have waived any claim of defect in Clear Channel’s
performance if, on annual or special review, the City does not propose to terminate this
Agreement.
(c) No waiver or failure by either Party to enforce any provision of this Agreement shall be
deemed to be a waiver of any other provision of this Agreement or of any subsequent
breach of the same or any other provision.
(d) Any action for breach of this Agreement shall be decided in accordance with California
law. In the event that suit shall be brought by either party to this Agreement, the parties
agree that venue shall be vested exclusively in San Mateo County Superior Court, or,
where otherwise appropriate, exclusively in the United States District Court, Northern
District of California. Any Party may institute legal action to cure, correct or remedy any
default, to enforce any covenant or agreement herein, to enjoin any threatened or
attempted violation, or to enforce by specific performance the obligations and rights of
the parties hereto. Except as provided below, in no event shall the City or its elected or
appointed officials, directors, officers, members, partners, agents, employees or
representatives be liable in monetary damages for any breach or violation of this
Agreement, it being expressly understood and agreed that in addition to the right of
termination (at the option of the non-defaulting Party), the sole legal or equitable remedy
available to Clear Channel for a breach or violation of this Agreement shall be an action
in mandamus, specific performance, injunctive or declaratory relief to enforce the
provisions of this Agreement and any and all other available legal and equitable remedies,
including, without limitation, the right to reconstruct the Removed Billboards in their
existing or comparable location and the right to any monetary reimbursement in
connection with the loss of the Removed Billboards to the extent reconstruction is not
feasible.
(e ) A Party shall give the other Party written notice of any default by such other Party under
this Agreement, and the defaulting Party shall have thirty (30) business days after the date
of the notice to cure the default or to reasonably commence the procedures or actions
needed to cure the default; provided, however, that if such default is not capable of being
cured within such thirty (30) business day period but a cure is commenced within such
thirty (30) business day period, the defaulting Party shall have such additional time to
complete the cure as is reasonably necessary.
(f) In the event that either Party elects to terminate this Agreement due to default of the other
Party, then Clear Channel agrees that it shall remove the above-ground portions of the
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Digital Billboard Project within ninety (90) days from the date of termination, unless Clear
Channel and City have entered into a subsequent written agreement, upon terms mutually
acceptable to both Parties, that allows the Digital Billboard Project to remain.
20. Attorneys’ Fees and Costs
(a) Action by Party. If legal action by either Party is brought because of breach of this
Agreement or to enforce a provision of this Agreement, the prevailing Party is entitled to
reasonable attorneys’ fees and court costs.
(b) Action by Third Party. If any person or entity not a party to this Agreement initiates any
legal or equitable action or proceeding to challenge the validity of any provision of this
Agreement or the validity or implementation of the Digital Billboard Project Approvals or
of the IS/MND (“Project Approval Challenge”), the Parties shall promptly notify the
other Party of such claim and each party shall cooperate with the efforts of Clear Channel
to defend such action or proceeding. Clear Channel agrees to pay all reasonable costs and
expenses, including reasonable legal costs and reasonable attorney’s fees incurred in
connection therewith. The City will not voluntarily assist the opposing party in any such
claim or take any position adverse to Clear Channel in connection with such claim. In the
event of a Project Approval Challenge, Clear Channel shall have the option to return any
Digital Billboard face to a conventional non-digital display and the City shall not be
entitled to claim any lost revenues or damages as a result of such election by Clear Channel.
21. Severability
If any material term or condition of this Agreement is for any reason held by a final judgment of a
court of competent jurisdiction to be invalid, and if the same constitutes a material change in the
consideration for this Agreement, then either Party may elect in writing to invalidate this entire
Agreement, and thereafter this entire Agreement shall be deemed null and void and of no further
force or effect following such election.
22. No Third Parties Benefited
No person other than the City, Clear Channel, and their respective successors is intended to or shall
have any right or claim under this Agreement, this Agreement being for the sole benefit and
protection of the Parties and their respective successors. Similarly, no amendment or waiver of any
provision of this Agreement shall require the consent or acknowledgment of any person not a Party
or successor to this Agreement.
23. Binding Effect of Agreement
The provisions of this Agreement shall bind and inure to the benefit of the Parties originally named
herein and their respective successors and assigns.
24. Relationship of Parties
It is understood that this Agreement is a contract that has been negotiated and voluntarily entered
into by the City and Clear Channel and that Clear Channel is not an agent of the City. The Parties
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do not intend to create a partnership, joint venture or any other joint business relationship by this
Agreement. The City and Clear Channel hereby renounce the existence of any form of joint venture
or partnership between them, and agree that nothing contained herein or in any document executed
in connection herewith shall be construed as making the City and Clear Channel joint venturers or
partners. Neither Clear Channel nor any of Clear Channel’s agents or contractors are or shall be
considered to be agents of the City in connection with the performance of Clear Channel’s
obligations under this Agreement.
25. Bankruptcy
The obligations of this Agreement shall not be dischargeable in bankruptcy.
26. Mortgagee Protection: Certain Rights of Cure.
(a) Mortgagee Protection. The Parties hereto agree that this Agreement shall not prevent
or limit Clear Channel from encumbering the Property or any portion thereof or any
improvement thereon by any mortgage, deed of trust or other security d evice to
securing financing. The City acknowledges that the lenders providing such financing
may require certain Agreement modifications and City agrees upon request, from time
to time, to meet with Clear Channel and representatives of such lenders to negotiate in
good faith any such request for modification. This Agreement shall be superior and
senior to all liens placed upon the Property by Clear Channel or any portion thereof after
the date on which this Agreement or a memorandum of this Agreement is recorded with
the San Mateo County Recorder, including the lien of any deed of trust or mortgage
(“Mortgage”). Notwithstanding the foregoing, no breach hereof shall defeat, invalidate,
diminish or impair the lien of any Mortgage made in good faith and for value, but all of the
terms and conditions contained in this Agreement shall be binding upon and effective
against all persons and entities, including all deed of trust beneficiaries or mortgagees
(“Mortgagees”), who acquire title to Clear Channel’s interest in the Property or any portion
thereof by foreclosure, trustee’s sale, deed in lieu of foreclosure or otherwise.
(b) Mortgagee Not Obligated. No foreclosing Mortgagee shall have any obligation or duty
under this Agreement to construct or complete the construction of any improvements
required by this Agreement, or to pay for or guarantee construction or completion thereof.
The City, upon receipt of a written request therefor from a foreclosing Mortgagee, shall
permit the Mortgagee to succeed to the rights and obligations of Clear Channel under this
Agreement, provided that all defaults by Clear Channel hereunder that are reasonably
susceptible of being cured are cured by the Mortgagee as soon as is reasonably possible.
The foreclosing Mortgagee thereafter shall comply with all of the provisions of this
Agreement.
(c) Notice of Default to Mortgagee. If the City receives notice from a Mortgagee requesting
a copy of any notice of default given to Clear Channel hereunder and specifying the address
for service thereof, the City shall deliver to the Mortgagee concurrently with service thereof
to Clear Channel, all notices given to Clear Channel describing all claims by the City that
Clear Channel has defaulted hereunder. If the City determines that Clear Channel is in
noncompliance with this Agreement, the City also shall serve notice of noncompliance on
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the Mortgagee, concurrently with service thereof on Clear Channel. Until such time as the
lien of the Mortgage has been extinguished, the City shall:
i. Take no action to terminate this Agreement or exercise any other remedy under
this Agreement, unless the Mortgagee shall fail, within thirty (30) days of receipt
of the notice of default or notice of noncompliance, to cure or remedy or commence
to cure or remedy such default or noncompliance; provided, however, that if such
default or noncompliance is of a nature that cannot be remedied by the Mortgagee
or is of a nature that can only be remedied by the Mortgagee after such Mortgagee
has obtained possession of and title to the Property, by deed-in-lieu of foreclosure
or by foreclosure or other appropriate proceedings, then such default or
noncompliance shall be deemed to be remedied by the Mortgagee if, within
ninety (90) days after receiving the notice of default or notice of noncompliance
from the City, (i) the Mortgagee shall have acquired title to and possession of the
Property, by deed-in-lieu of foreclosure, or shall have commenced foreclosure or
other appropriate proceedings, and (ii) the Mortgagee diligently prosecutes any
such foreclosure or other proceedings to completion.
ii. If the Mortgagee is prohibited from commencing or prosecuting foreclosure or
other appropriate proceedings by reason of any process or injunction issued by any
court or by reason of any action taken by any court having jurisdiction over any
bankruptcy or insolvency proceeding involving Clear Channel, then the times
specified above for commencing or prosecuting such foreclosure or other
proceedings shall be extended for the period of such prohibition.
(d) Performance by Mortgagee. Each Mortgagee shall have the right, but not the obligation,
at any time prior to termination of this Agreement, to do any act or thing required of Clear
Channel under this Agreement, and to do any act or thing not in violation of this
Agreement, that may be necessary or proper in order to prevent termination of this
Agreement. All things so done and performed by a Mortgagee shall be as effective to
prevent a termination of this Agreement as the same would have been if done and
performed by Clear Channel instead of by the Mortgagee. No action or inaction by a
Mortgagee pursuant to this Agreement shall relieve Clear Channel of its obligations under
this Agreement.
(e) Mortgagee’s Consent to Modifications. Subject to the sentence immediately following, the
City shall not consent to any amendment or modification of this Agreement unless Clear
Channel provides the City with written evidence of each Mortgagee’s consent, which
consent shall not be unreasonably withheld, to the amendment or modification of this
Agreement being sought. Each Mortgagee shall be deemed to have consented to such
amendment or modification if it does not object to the proposed amendment or
modification by written notice given to the City within thirty (30) days from the date
written notice of such proposed amendment or modification is given by the City or Clear
Channel to the Mortgagee. If such notice of the proposed amendment or modification is
given solely by Clear Channel, then Clear Channel shall also provide the City with
reasonable evidence of the delivery of such notice to the Mortgagee.
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27. Estoppel Certificate
Either Party from time to time may deliver written notice to the other Party requesting written
certification that, to the knowledge of the certifying Party, (i) this Agreement is in full force and
effect and constitutes a binding obligation of the Parties; (ii) this Agreement has not been amended
or modified either orally or in writing, or, if it has been amended or modified, specifying the nature
of the amendments or modifications; and (iii) the requesting Party is not in default in the
performance of its obligations under this Agreement, or if in default, describing therein the nature
and monetary amount, if any, of the default. A Party receiving a request hereunder shall endeavor
to execute and return the certificate within ten (10) days after receipt thereof and shall in all events
execute and return the certificate within thirty (30) days after receipt thereof. Failure of a Party to
return a requested certificate in a timely manner shall not be deemed a default of the Party’s
obligations under this Agreement and no cause of action shall arise based on such failure, but such
Party shall thereupon be deemed to have certified that the statements in clauses (i) through (iii) of
this Section are true, and the requesting Party and any third parties shall be entitled to rely upon
such deemed certification. The City Manager shall have the right to execute any such certificate
requested by Clear Channel hereunder provided the certificate is requested within six (6) months
of any annual or special review. The City acknowledges that a certificate hereunder may be relied
upon by permitted transferees and Mortgagees. At the request of Clear Channel, the certificates
provided by the City establishing the status of this Agreement with respect to any lot or parcel shall
be in recordable form, and Clear Channel shall have the right to record the certificate for the
affected portion of the Property at Clear Channel’s cost.
28. Force Majeure
(a) Notwithstanding anything to the contrary contained herein, either Party shall be excused for
the period of any delay in the performance of any of its obligations hereunder, except the
payment of money, to the extent such performance is prevented or delayed by one or more
of the following specific causes beyond such Party’s control: major weather differences
from the normal weather conditions for the South San Francisco area, war, acts of God or
of the public enemy, fires, explosions, floods, earthquakes, pandemics, epidemics,
invasions by non-United States armed forces, failure of transportation due to no fault of the
Parties, unavailability of equipment, supplies, materials or labor when such unavailability
occurs despite the applicable Party’s good faith efforts to obtain same (good faith includes
the present and actual ability to pay market rates for said equipment, materials, supplies and
labor), strikes of employees other than Clear Channel’s, freight embargoes, sabotage, riots,
acts of terrorism, acts of the government, and litigation initiated by a non-Party challenging
this Agreement or any of the Digital Billboard Project’ approvals or entitlements. The Party
claiming such extension of time to perform shall send written notice of the claimed
extension to the other Party within thirty (30) days from the commencement of the cause
entitling the Party to the extension.
29. Eminent Domain
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If the Digital Billboard or the Property, or any part thereof, is condemned by proper
authorities; taken without the exercise of eminent domain, whether permanently or
temporarily; or any right -of-way from which the Digital Billboard is visible is relocated,
Clear Channel shall have the option to terminate this Agreement consistent with the terms of
Section 2. The Parties agree that the Digital Billboard is owned solely by Clear Channel and
that the underlying leasehold interest in the Property belongs solely to Clear Channel, and the
City shall assert no rights in such i nterests held by Clear Channel, though the City shall not be
prevented from asserting any rights against the condemning authority. Notwithstanding the
above, nothing in this Agreement shall operate as a waiver of any rights Clear Channel might
have to just compensation and other remedies provided by law in the event of an eminent
domain action.
30. Rules of Construction and Miscellaneous Terms
(a) The singular includes the plural; the masculine gender includes the feminine; “shall” is
mandatory, “may” is permissive.
(b) Time is and shall be of the essence in this Agreement.
(c) Where a Party consists of more than one person, each such person shall be jointly and
severally liable for the performance of such Party’s obligations hereunder.
(d) The captions in this Agreement are for convenience only, are not a part of this Agreement
and do not in any way limit or amplify the provisions thereof.
(e) This Agreement shall be interpreted and enforced in accordance with the laws of the State
of California in effect on the date thereof.
31. Exhibits
Exhibit A Property Map and Description
Exhibit B Site Plans/Specifications for Digital Billboard
Exhibit C Relocation Agreement
Exhibit D Mitigation Monitoring and Reporting Program for Digital Billboard
Exhibit E Project Approvals
32. Notices
All notices required or provided for under this Agreement shall be in writing and delivered in person
(to include delivery by courier) or sent by certified mail, postage prepaid, return receipt requested
or by overnight delivery service, and shall be effective upon actual delivery as evidenced by the
return receipt or by the records of the courier, overnight delivery service or other person making
such delivery.
Page 20 of 23
Development Agreement
Clear Channel Outdoor
__________, 2021
Notices to the City shall be addressed as follow:
City of South San Francisco
Attn: City Clerk
P.O. Box 711,
400 Grand Avenue
South San Francisco, CA 94080
With a copy to:
Economic and Community Development Department
Attn: Alex Greenwood
400 Grand Avenue
South San Francisco, CA 94080
With a copy to:
City Attorney
400 Grand Avenue
South San Francisco, CA 94080
Notices to Clear Channel shall be addressed as follows:
Clear Channel Outdoor, LLC
555 12th Street, Suite 950
Oakland, CA 94607
Attn: Bob Schmitt, President/GM, Northern California
With a copy to:
Clear Channel Outdoor, LLC
2325 East Camelback Road, Suite 400
Phoenix, AZ 85016
Attn: General Counsel
A party may change its address for notice by giving notice in writing to the other party and
thereafter notices shall be addressed and transmitted to the new address.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Page 21 of 23
Development Agreement
Clear Channel Outdoor
__________, 2021
IN WITNESS WHEREOF this Agreement has been executed by the Parties on the day and year first
above written.
CITY:
CITY OF SOUTH SAN FRANCISCO
By: ______________________________
ATTEST:
___________________________
_____________________, City Clerk
APPROVED AS TO FORM:
___________________________
_______________________, City Attorney
CLEAR CHANNEL:
CLEAR CHANNEL OUTDOOR, LLC
By: __________________________________
Bryan Parker
EVP – Real Estate and Public Affairs
Development Agreement
Clear Channel Outdoor
____________, 2021
EXHIBIT A
PROPERTY MAP AND DESCRIPTION
Development Agreement
Clear Channel Outdoor
____________, 2021
EXHIBIT B
SITE PLAN/SPECIFICATIONS FOR DIGITAL BILLBOARD
Development Agreement
Clear Channel Outdoor
____________, 2021
EXHIBIT C
RELOCATION AGREEMENT
Development Agreement
Clear Channel Outdoor
____________, 2021
EXHIBIT D
MITIGATION MONITORING AND REPORTING PROGRAM FOR
THE DIGITAL BILLBOARD PROJECT
Development Agreement
Clear Channel Outdoor
____________, 2021
Development Agreement
Clear Channel Outdoor
____________, 2021
Development Agreement
Clear Channel Outdoor
____________, 2021
Development Agreement
Clear Channel Outdoor
____________, 2021
Development Agreement
Clear Channel Outdoor
____________, 2021
Development Agreement
Clear Channel Outdoor
____________, 2021
Development Agreement
Clear Channel Outdoor
____________, 2021
EXHIBIT E
PROJECT APPROVALS
[TO BE INSERTED]
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-485 Agenda Date:6/23/2021
Version:1 Item #:14.
Report regarding a resolution establishing sewer service rates for the Fiscal Year 2021-2022 amending the
Master Fee Schedule to include the Fiscal Year 2021-2022 Sewer Service Rates;adopting the Report of Annual
Sewer Rentals Charges for the Fiscal Year 2020-2021.(Mike Futrell,City Manager,Janet Salisbury,Finance
Director and Brian Schumacker, Plant Superintendent).
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and adopt a Resolution establishing
sewer service rates for the Fiscal Year 2021-2022,amending the Master Fee Schedule to include the Fiscal
Year 2021-2022 Sewer Service Rates;adopting the Report of Annual Sewer Rentals Charges for the
Fiscal Year 2021-2022.
BACKGROUND/DISCUSSION
The sewage collection system conveys wastewater through a network of over 165 miles of underground sewer
lines and thirteen sanitary sewage pump stations in South San Francisco to the Water Quality Control Plant
(WQCP).The Water Quality Control Plant went into service in 1952 to meet the community’s growing need to
protect public health and safeguard San Francisco Bay.The sewage collection and treatment system operates 24
hours per day, seven days per week, and can process up to 62 million gallons per day (MGD) of wastewater.
On July 10,2019,regulators readopted the discharge requirements for the WQCP governed by the San
Francisco Bay Regional Water Quality Control Board as defined in Order No.R2-2019-0021,National
Pollution Discharge Elimination System (NPDES)No.CA 0038130.Local,state,and federal regulators heavily
regulate the treatment processes.These regulations help to protect the health and safety of humans,animals,
plants,and the environment.Sewer fees collected from the users fund critical services such as the operation,
maintenance,compliance monitoring,and upgrade of the sewer collection system and treatment plant required
by the NPDES permit.
Public Works staff have started or completed several reliability improvement projects and engineering studies
for the sewage collection system and the main wastewater treatment plant.
·Completed:
o Standby generator No. 1 replacement project
o Effluent storage pond relining project
o WQCP rehabilitation building seismic retrofitting
o Bulk chemical storage tank rehabilitation
o WQCP Electrical Switchgear and Cogen Controls Update
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·Under design and construction:
o Sanitary Sewer Master Planning
o Sanitary Sewer Rehabilitation
o Pump Station No. 2 Upgrade
o Pump Station No. 4 Redundant Force Main
o Pump Station No. 14 Upgrade
o Pump Station Industrial Re-Coating
o WQCP Secondary Clarifiers No.1 and No.2 Rehabilitation
o WQCP Wet Weather and Digester Improvements
o Plant Wide Industrial Re-Coat
o WQCP Solar PV
o Sea Level Rise Study and Army Corp Project Matching
Public works executive managers and plant management consistently look for opportunities to operate more
efficiently and to implement cost-savings measures, including the following:
·Replacement of two low-efficiency centrifugal blowers with two high-efficiency turbo blowers.These
new turbo blowers use up to 25% less electricity
·Staff directed digestion process redesign that replaced two conventional anaerobic digesters with one
high solids digester. This redesign saved 50% in tank construction costs
·Planning a 520 kW battery energy storage system to reduce peak energy charges of up to 35% per year
·Feasibility planning for biosolids drying that can reduce biosolids disposal cost by 75% per year
·205 kW solar photovoltaic (PV)covered parking.This project can reduce plant electrical cost by up to
20% per year
Regulators continue to make discharge requirements more stringent since the passage of the Clean Water Act in
1972.The Clean Water Act requires adequate plant upgrades to meet new state and federal mandates.The most
recent mandate requires additional plant upgrades and necessitated the adjustment of user sewer rates to fund
the needed changes.On June 28,2017,the City Council conducted a Proposition 218 process to set sewer rates.
Subsequently,this process approved a five-year rate plan that increased sewer fees to fund the mandated sewer
collection system and treatment plant improvements, as follows:
·In the Fiscal Year 2017-18, a 13% increase across all rate types
·In the Fiscal Year 2018-19,a 10%increase across all rate types (financing required only a 9%
increase in FY 2018-19)
·In Fiscal Years 2019-20 through 2021-2022, a 2% increase each year across all rate types.
City Council did not have to apply the 2% increase in FY 2020-21 because:
1.Staff successfully secured low-interest Clean Water State Revolving Funding (CWSRF),resulting in
a lower interest rate on debt service; and
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2.The CWSRF Green Project Reserve approved 4 million dollars in principal forgiveness.
The CWSRF targets critical green infrastructure,energy efficiency improvements,and other
environmentally innovative projects.Several of the WQCP’s projects qualified,for instance,the new
high solids digester technology,solar,and high-efficiency sludge mixing systems.Finance Staff
anticipates that the CWSRF loan will save the City roughly 23.7 million dollars in fees,principal
forgiveness,and interest charges over the 20-year life of the loan in comparison to open market sources,
such as bond issuance.
The staff recommends applying the 2%increase for FY 2021-22 approved by City Council in 2017 to fund
mandated capital improvement projects.
The chart below displays how the City of South San Francisco residential sewer rates compare to other cities
within San Mateo County.
Monthly
City/Agency Charge
Hillsborough 295.25
Burlingame Hills SMD 145.17
Crystal Springs CSD 132.08
Emerald Lake Hts SMD 130.42
Montara WSD 126.34
Millbrae 120.21
San Carlos 106.93
West Bay SD (Menlo Park)102.00
San Bruno 100.31
San Mateo 98.33
Foster City 97.34
Pacifica 96.71
Half Moon Bay 95.06
Belmont 92.13
Redwood City 85.44
Fair Oaks SMD 76.83
SSF (with 2% Increase)62.82
Brisbane 57.17
Daly City (NSMCSD)54.29
Burlingame 50.40
East Palo Alto SD 50.00
Bayshore SD 37.92
The City’s Municipal Code requires the Finance Director to file a report containing a summary of the annual
sewer charges with the City Clerk. The City Clerk published the notice of the public hearing per the applicable
state law and Municipal Code requirements. Following the adoption of the Resolution approving the report of
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sewer service charges for the Fiscal Year 2021-22, the City Clerk will file a copy of the report with the county
auditor. The county will then collect the sewer service charges on the official tax assessment roll.
RELATIONSHIP TO THE STRATEGIC PLAN
The City of South San Francicso promotes public health and environmental stewardship.Continuing to fund
infrastructure capital improvements positively affects the quality of life for South San Francisco residents by
protecting public health and safety.
FISCAL IMPACT
Staff developed the FY 2021-22 Sewer Fund budget based on revenue from the proposed rate.Projected
revenues for FY 2021-22 are $22,657,844 if approved by the City Council.
CONCLUSION
The staff has updated the financial forecast for the City based on predicted operational costs,state NPDES
permit requirements,and estimates of Sewer Fund revenues and expenses.Staff recommends that the Council
implement the rate structure for FY 2021-22 as set forth within the five-year rate plan initially adopted by City
Council in 2017.
The City determined Sewer service rates following state guidelines.Staff believes the proposed rates represent
a fair and equitable allocation of costs to the various classes of users and are in proportion to the amount of
sewage discharged into the sewer system.
Attachment:
1.Proposed FY 2021-22 Sewer Rate Plan PowerPoint Presentation
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FY 2021-22 Proposed Sewer Rate Plan1
2• Sewer Fund Background• Sewer System Users• Regulatory Considerations• Sewer Rate Plan•Infrastructure Investments• Council Questions and Discussion Presentation Overview
3165 Miles of Sewer Line Connecting All of South San Francisco including Thirteen Major Sewage Pumping Stations
4Thirteen Major Sewage Pumping Stations
Wastewater Treatment Plant19522021569 Years of Continuous OperationSouth San Francisco -San Bruno PartnershipSSFSB
6Wastewater Collection System Professionals On Call 24 Hours/Day On call sewer repair, night call out
7Awarded Winning Water Quality Control Plant Team! •Recognized as California’s 2020 Medium Sized Plant of the year for outstanding leadership, efficiency and innovation by the California Water Environment Association
8Wastewater Professionals Working 24 Hours/Day, 365 Days/Year
9Single Family Residential, 10,767Multiple Family Residential, 6,200Commercial, 1,575Other/Trailer, 356
10Residential Monthly Charge: $62.82Commercial Monthly Avg. Charge: $505.96Single Family Residential, $8,092,491Multiple Family Residential, $4,191,200Commercial, $9,562,673Other/Trailer, $240,656
11Biotech, $1,537,471Industrial Laundry, $400,800Food Manufacturing, $447,123
Federal, State and County Regulations and MandatesRegional Water Quality Control BoardMandatory Continued Compliance
Mandates are not Related to GrowthNew Developments Pay Sewer Impact Fees13
Comply with mandatory regulatory requirementsIncrease level of treatment and plant reliabilityProtect fragile San Francisco Bay ecosystem
FY 2017-18FY 2018-19FY 2019-20FY 2020-21FY 2021-22Single Unit Residential$664.00 per EDU(13% Increase)$724.00 per EDU(9% Increase)$739.00 per EDU(2% Increase)$739.00 per EDU(0% Increase)$754.00 per EDU(2% Increase)Multi-Unit/Trailer Residential $596.00 per EDU(13% Increase)$650.00 per EDU(9% Increase)$663.00 per EDU(2% Increase)$663.00 per EDU(0% Increase)$676.00 per EDU(2% Increase)Commercial*(13% Increase)(9% Increase)(2% Increase)(0% Increase)(2% Increase)15*Minimum commercial rate is tied to Single Unit Residential
16The City’s residential sewer rates will remain among the lowest in San Mateo County
Completed:◦Standby generator No. 1 replacement project ◦Effluent storage pond relining project ◦WQCP rehabilitation building seismic retrofitting ◦Bulk chemical storage tank rehabilitation ◦WQCP Switch gear & Cogen Controls UpdateUnder design and construction:◦Sanitary Sewer Master Planning ◦Sanitary Sewer Rehabilitation◦Pump Station No. 2 Upgrade ◦Pump Station No. 4 Redundant Force Main◦Pump Station No. 14 Upgrade ◦Pump Station Industrial Re-Coating ◦WQCP Secondary Clarifiers No.1 and No.2 Rehabilitation◦WQCP Wet Weather and Digester Improvements ◦Plant Wide Industrial Re-Coat◦WQCP Solar PV◦Sea Level Rise Study and Army Corp Project Matching
Digesters No. 1-3 and Control BuildingsN100 ft
New Secondary Clarifier No. 4Process ImprovementsProcess ImprovementsRaise Walls of Main Conveyance ChannelStorm Water Pump Station No.4Storm Water Pump Station No. 5Convert Aeration Basins No. 1-4NRehabilitate Switchgear Replacement
2021
21Loadings of Pollutants to the Bay from Sewage treatment Plants vs Population0501001502002501955 1965 1975 1985 1995 2005 2015Pounds ofPollutantsBay Area Population Trend
22
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-486 Agenda Date:6/23/2021
Version:1 Item #:14a.
Resolution establishing sewer service rates for the Fiscal Year 2021-2022;amending the Master Fee Schedule
to include the Fiscal Year 2021-2022 Sewer Service Rates;adopting the Report of Annual Sewer Rentals
Charges for the Fiscal Year 2021-2022.
WHEREAS,Chapter 14.12 of the South San Francisco Municipal Code authorizes the City Council to
assess sewer rates by resolution; and
WHEREAS,in April and May of 2017,following the requirements of Proposition 218,the City notified
the owners of property within South San Francisco of the proposed five-year rate plan and the Water Quality
Control Plant’s (“WQCP”)capital improvement needs,state regulatory changes,the proposed rate increase and
the structure of the rate changes; and
WHEREAS,on June 28,2017,the City Council conducted a properly noticed public hearing,at which
there was not a majority protest, and approved the five-year rate plan; and
WHEREAS,the adopted five-year rate plan included a 13%increase for all rate classifications for the
fiscal year 2017-2018;a 10%increase,if needed,for all rate classifications for the fiscal year 2018-2019;and a
2% increase per year, if required, for all categories in fiscal years 2019-2020, 2020-2021 and 2021-2022; and,
WHEREAS,the City Clerk,as required by law,noticed the proposed rates for the fiscal year 2021-
2022. The City Clerk published notice of the public hearing in a newspaper of general circulation; and
WHEREAS,on June 23,2021,the City Council held a public hearing on the implementation of the
fiscal year 2021-2022 sewer rates as stated in the five-year rate plan; and
WHEREAS,the rates reflected in the Report of Annual Sewer Rentals and Charges are consistent with
the five-year financing plan.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco
hereby approves the schedule of sewer rates as set forth in Exhibit A,attached hereto and incorporated into this
resolution,which is consistent with the previously approved financing plan,and hereby amends the City’s
Master Fee Schedule for sewer service rates, consistent with the schedule of rates set forth in Exhibit A.
BE IT FURTHER RESOLVED that the City Council hereby adopts the Report of Annual Sewer Rentals
and Charges for the fiscal year 2021-2022,as set forth in Exhibit B,attached hereto and incorporated herein,
and directs that the rates so established shall be collected on the official tax assessment roll,together with real
property taxes,and that the amount shall constitute liens upon the properties which shall be effective at the
same time and to the same extent as is provided for by law in the case of real property taxes,with like penalties
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for delinquencies.
*****
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How rates are calculated:City of South San FranciscoProposed Sewer Rate IncreaseResidential Rates. Rates for residential properties are calculated by multiplying the number of dwelling units on each property by the annual rate. The dwelling unitrate for Single Residential assumes an "average" annual effluent flow of 8,400 cubic feet. The Multi-Unit Residential and Trailer Unit rate assumes an "average" annual effluent flow of 7,500 cubic feet.Commercial and Institutional Rates. Restaurant, Institutional and Commercial Rates are calculated by: A) Measuring the annual water use at each property andmultiplying this usage by the inflow rate; or by B) Measuring the annual sewer flow from each property and multiplying by the effluent rate.Industrial Rates. Industrial Rates are calculated based on the annual amount of flow, chemical oxygen demand and total suspended solids from each property.Separate sewer rates are calculated for each component and then added for the total sewer fee for each property. Annual measurement and testing are performed at each property to confirm the flow and loading.Septage Rates. Septage rates are calculated by multiplying the gallons of flow discharged from the septic pumper by the septage rate.Proposed Sewer Rate Increases over the next 5 yearsUser GroupBasis of CalculationMaximum Rate FY2016-17$/Unit/YearProposed Maximum Rate FY2017-18$/Unit/YearProposed Maximum Rate FY2018-19$/Unit/YearProposed Maximum Rate FY2019-20$/Unit/YearProposed Maximum Rate FY2020-21$/Unit/YearProposed Maximum Rate FY2021-22$/Unit/YearSingle Unit ResidentialDwelling Unit588664730745760775Multi-Unit ResidentialDwelling Unit527596655668682695Trailer Unit ResidentialDwelling Unit5275966556686826955886647307457607757.55088.53249.38569.57349.76489.96018.38989.480510.428510.637110.849811.066858866473074576077511.816613.352814.688014.981815.281415.587113.129514.836316.320016.646416.979317.318958866473074576077517.264619.509021.459921.889122.326922.773419.182921.676723.844324.321224.807725.30385886647307457607754.52355.11165.62275.73525.84995.96695.02615.67956.24746.37246.49986.62980.46900.53000.58300.59460.60650.61861.51851.71591.88751.92521.96382.00305886647307457607756.09066.88247.57067.72207.87658.03406.76737.64708.41188.58008.75168.9266Septage HaulersGallons0.32200.36390.40020.40830.41640.4247IndustrialMinimum Charge Hundred Cubic Feet InflowOr Effluent Chemical Oxygen DemandPounds Total Suspended SolidsPoundsInstitutionsMinimum Charge Hundred Cubic Feet InflowOr EffluentLight Strength CommercialMinimum Charge Hundred Cubic Feet InflowOr EffluentModerate Strength CommercialMinimum Charge Hundred Cubic Feet InflowOr EffluentRestaurantsMinimum Charge Hundred Cubic Feet InflowOr Effluent
REPORT OF
SEWER RENTAL CHARGES FOR 2021-2022
IN ACCORDANCE WITH CHAPTER 14.12.70 OF THE
SOUTH SAN FRANCISCO MUNICIPAL CODE
In accordance with Chapter 14.12.70 of the South San Francisco Municipal Code, staff submits
the following report prepared as of May 10, 2021. The report describes the procedure of
charging those parcels of real property, which directly receive the benefits of municipal sanitary
sewer services and the amount of the annual charge or rental, which will be imposed against each
parcel for Fiscal Year 2021-2022.
1. Summary of Rentals or Charges. The following is a summary of the annual rental or
charges for Fiscal Year 2021-2022.
All commercial and industrial properties $ 9,562,673
All residential properties, except those serviced
by Westborough County Water District $ 12,524,347
Billed by Statement $ 570,824
Total $ 22,657,844
2. Sewer Rental Account File. This report refers to and incorporates by reference the report
entitled "Rate Determination and Revenue Program Summary," prepared by and on file at
the City of South San Francisco Water Quality Control Plant. The report summarizes the
Fiscal Year 2021-2022 sewer rental charge that will be proposed to the City Council on
June 23, 2021. Upon adoption of the proposed charges, or amendments thereto, a report
entitled “City of South San Francisco Sanitary Sewer Charges”, prepared by Engineering
Data Services, Los Altos, California, will be completed. The report will describe by
Assessor's Parcel Number each parcel of real property receiving directly the benefits of
municipal sanitary sewer service and the amount of annual charge or rental imposed
against each parcel for Fiscal Year 2021-2022. All of these documents, including this
report shall be filed with the County Tax Collector or Auditor. Accompanying the filing
of this report shall be the Clerk’s endorsement that the report has been adopted by the
City Council.
Dated:
Janet Salisbury
Director of Finance
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-199 Agenda Date:6/23/2021
Version:1 Item #:15.
Report regarding a resolution approving the report of stormwater management service charges,approving the
stormwater management service charges for the fiscal year 2021-22,and directing the collection of stormwater
management service charges on the official tax assessment roll.(Mike Futrell,City Manager,Janet Salisbury,
Finance Director, and Andrew Wemmer, Environmental Compliance Supervisor).
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and,by a four-fifths vote,adopt a
resolution approving the stormwater management service charges for the fiscal year 2021-22;and direct
the stormwater management fee collection onto the official tax assessment roll.
BACKGROUND/DISCUSSION
The Environmental Protection Agency enacts regulations that mandate local government to control and reduce
stormwater pollution runoff.The Clean Water Act of 1977 and the Water Quality Act of 1987 give regulatory
authority to the State of California to enforce stormwater mandates.The framework for regulating stormwater
discharge exists through a National Pollution Discharge Elimination System (NPDES)Permit.The California
State Water Resources Control Board (SWRCB) implements and enforces NPDES Permits.
The NPDES Municipal Regional Permit (MRP)specifically regulates stormwater compliance in Local
Municipalities.The SWRCB renewed the MRP on November 19,2015.This 152-page permit contains 22
provisions, including:
·Municipal operations
·New development and redevelopment
·Industrial and commercial site control
·Illicit discharge detection and elimination
·Construction site control
·Public information and outreach
·Water quality monitoring
·Pesticides toxicity control
·Trash load reduction
·Mercury controls
·Polychlorinated biphenyls (PCBs) controls
·Copper controls
·Control on other chemical compounds
San Mateo Countywide Water Pollution Prevention Program (SMCWPPP)is a countywide program that works
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San Mateo Countywide Water Pollution Prevention Program (SMCWPPP)is a countywide program that works
with cities to help them meet the MRP.The fiscal year 2021-22 marks the 29th year of South San Francisco’s
participation in this program.
Water Pollution Prevention Program
Examples of general program responsibilities include:
·Coordinate the overall program efforts;
·Submit annual reports to the Regional Water Quality Control Board;
·Develop and sponsor training workshops; and
·Develop educational/informational materials for dissemination within jurisdictions.
Examples of City-specific program activities include:
·Street sweeping,storm drain cleaning,and other maintenance-related activities that may increase
stormwater quality;
·Minimizing or eliminating potential stormwater pollution sources at commercial and industrial facilities
through inspection and educational outreach activities,and to effectively prohibit illicit discharges (such
as oil, paint, or soapy wash water) to the City’s storm drain systems; and
·Educating the public about the differences between the sanitary sewer and storm drain systems and the
causes of stormwater pollution.
Accomplishments of the South San Francisco FY 2020-21 Water Pollution Prevention Program to date include:
·Responded to over 27 spill or illicit discharge complaints of materials (i.e.,paint,oil,fuel,or concrete
materials) that had the potential to enter into the storm drain system;
·The Environmental Compliance Inspectors conducted over 150 erosion control inspections;
·The Environmental Compliance Inspectors conducted over 168 stormwater inspections of food
facilities, auto repair facilities, and industrial facilities;
·Reviewed over 164 building and construction plans and prepared written comments requesting
incorporation of stormwater pollution prevention measures and post-construction stormwater treatment
measures;
·On Saturday,October 3,2020,the City of South San Francisco,in partnership with the County of San
Mateo,sponsored a Creek Clean-Up Event of Colma Creek,north of the Utah Bridge,which was a three
-hour event, collecting over 1,000 gallons of trash;
·On Saturday,November 9,2020,and Saturday,April 24,2021,the City of South San Francisco,in
partnership with the County of San Mateo,sponsored Creek Clean-Up Events of Colma Creek near the
WQCP; and
·The Environmental Compliance Program participated in additional city-sponsored and community
events, providing pollution prevention information and distributing outreach materials virtually in 2020.
Stormwater Fee Structure History
On July 19,1993,the City Council adopted a stormwater fee that,at the time,represented an equitable
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On July 19,1993,the City Council adopted a stormwater fee that,at the time,represented an equitable
distribution of stormwater regulation costs.South San Francisco established the fees in 1993 based on the size
and use of the parcel and the estimated amount of stormwater runoff generated.Over the last 26 years,the MRP
compliance requirements have increased while the funding mechanisms for stormwater management have
remained fixed.Most local agencies with stormwater management responsibilities face rising costs with static
funding sources.Due to many legislative constraints at the statewide level,local municipalities offset
stormwater programs through the general fund.
The current fee for a single-family residential property averages $8.72 per year,or $0.73 per month,and has
remained unchanged for 28 years.The proposed program budget for the fiscal year 2021-22 is $1,216,059.
However,current stormwater fees only bring in $433,192 in revenue.General fund revenues of $782,867
supplement the delta.
Fee Amendment Process
In October 2017,the State Assembly passed Senate Bill (SB)231.Previously,Proposition 218 did not define
stormwater as an eligible fee for the 218 increase process.Therefore,approval of new or increased charges for
stormwater management services would have required general ballot voter approval,which is why most
municipalities have not increased their stormwater fees.The Legislature’s intention with SB 231 is for
stormwater fee increases to follow the same path through Public Notice and protest hearing as the sanitary
sewer service charges.Taxpayer groups have promised to challenge any stormwater fees increased utilizing the
process for sanitary sewer charges,as authorized by SB 231.The courts have not yet ruled on the validity of SB
231.As a result,very few (if any)municipalities have implemented this process to increase stormwater fees.
Despite these challenges,cities need to fund mandated stormwater programs.Staff and financial consultants
plan to present to the Standing Budget Subcommittee in late August 2021,seeking direction for exploring the
next steps necessary for increasing stormwater fees by utilizing SB 231.
RELATIONSHIP TO STRATEGIC PLAN
The City of South San Francisco promotes public health and environmental stewardship.Continuing to fund the
Storm Water Program helps to ensure clean stormwater runoff to Colma Creek and the San Francisco Bay.The
stormwater program positively influences the quality of life for South San Francisco Residents by protecting
public health and safety.
FISCAL IMPACT
Expected revenue from the fiscal year 2021-22 stormwater program service fees is approximately $433,192.
The proposed program budget for the fiscal year 2021-22 is $1,216,059.Currently,funding will be provided
from program service fees and supplemented with other funds,as stormwater fees collected continue to fall
short of the total service cost.Under the City’s Municipal Code requirements,the Finance Director has filed
with the City Clerk a report containing a summary of the annual charges of real property,computed in
conformity with the schedule of charges.
Additionally,the City Clerk published the notices of the public hearing per the applicable Municipal Code
requirements.Following the adoption of the resolution approving the report of stormwater management service
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requirements.Following the adoption of the resolution approving the report of stormwater management service
charges for the fiscal year 2021-22,the City Clerk will file a copy of the report with the county auditor so that
the stormwater management service charges are collected on the official tax assessment roll.
CONCLUSION
Staff recommends that the City Council conduct a public hearing,and by a four-fifths vote,adopt a resolution
to adopt a resolution approving the stormwater management service charges for the fiscal year 2021-22;and
direct the stormwater management fee collection onto the official tax assessment roll.
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FY 2021-22 Proposed Stormwater Rates1
2• Stormwater Program Overview• Current Stormwater Budget and Current Stormwater Fee Structure• Council Questions and Discussion Presentation Overview
3City of South San Francisco Stormwater ProgramThe NPDES Municipal Regional Permit (MRP) specifically regulates stormwater compliance in Local Municipalities including:• Municipal operations • New development and redevelopment • Industrial and commercial site control • Illicit discharge detection and elimination • Construction site control• Public information and outreach• Water quality monitoring• Pesticides toxicity control • Trash load reduction• Mercury controls• Polychlorinated biphenyls (PCBs) controls• Copper controls • Control on other chemical compounds
4City of South San Francisco Stormwater ProgramExamples of City-specific program activities include:Street sweeping, storm drain cleaning, and othermaintenance-related activities that may increase stormwaterquality;Minimizing or eliminating potential stormwater pollutionsources at commercial and industrial facilities throughinspection and educational outreach activities, and toeffectively prohibit illicit discharges (such as oil, paint, orsoapy wash water) to the City’s storm drain systems; andEducating the public about the differences between thesanitary sewer and storm drain systems and the causes ofstormwater pollution.
5Avg Residential Monthly Charge: $0.76 Avg Residential Annual Charge: $8.72$433,192$782,867Current Stormwater Annual Budget ($1,216,059)Revenue from Current Fees ($433,192)Supplemented by General Fund ($782,867)
6
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-200 Agenda Date:6/23/2021
Version:1 Item #:15a.
Resolution approving the report of stormwater management service charges for fiscal year 2021-22,approving
the stormwater management service charges for fiscal year 2021-22,and directing the stormwater management
service charges to be collected on the official tax assessment roll.
WHEREAS,South San Francisco Municipal Code Chapter 14.04 enables the City of South San
Francisco (“City”)to establish a system of charges for the local portion of the San Mateo County Stormwater
Management Program; and
WHEREAS,pursuant to South San Francisco Municipal Code Chapter 14.04,a public hearing notice,
announcing a public hearing to be held on June 23,2021,was published as required for the enactment of the
subject stormwater charges; and
WHEREAS, the proposed local program budget for fiscal year 2021-22 is $1,216,059; and
WHEREAS,the Stormwater Service Charges are maintained at the same level established in fiscal year
1993-94; and
WHEREAS,pursuant to South San Francisco Municipal Code Chapter 14.04,the City Council held a
duly noticed public hearing on June 23, 2021; and
WHEREAS,staff recommends that the City Council adopt the Report of Stormwater Management
Service Charges,approve the Stormwater Management Service Charges for fiscal year 2021-22 for property
within the City,and direct stormwater management service charges to be collected on the official tax
assessment roll.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco
hereby takes the following actions:
1.Adopts the Report of Stormwater Management Service Charges, attached hereto as Exhibit A,
2.Approves the stormwater management service charges,for fiscal year 2021-22 as set forth in Exhibit B,
attached hereto and incorporated herein; and
3.Directs the stormwater management service charges for fiscal year 2021-22 to be collected on the
official tax assessment roll,together with real property taxes,and that the amount shall constitute liens upon the
properties which shall be effective at the same time and to the same extent as is provided for by law in the case
of real property taxes with like penalties for delinquencies.
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File #:21-200 Agenda Date:6/23/2021
Version:1 Item #:15a.
*****
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REPORT OF
STORMWATER MANAGEMENT SERVICE CHARGES FOR Fiscal Year 2021-2022
IN ACCORDANCE WITH CHAPTER 14.04.100 OF THE
SOUTH SAN FRANCISCO MUNICIPAL CODE
In accordance with Chapter 14.04.100 of the South San Francisco Municipal Code, staff submits
the following report prepared as of May 10, 2021. This report describes the procedure for charging
those parcels of real property, which receive benefits of stormwater system services, and the
amount of the annual charge, which will be imposed against each parcel for Fiscal Year
2021-2022.
Summary of Charges
All single-family residential properties $ 123,929.46
All multi-family residential properties $ 70,187.18
(Including duplexes)
All commercial/industrial $ 220,236.50
Parking lots $ 13,372.10
Vacant $ 5,466.26
TOTAL $ 433,191.50
This report refers to and incorporates by reference the report entitled “Notice of Proposed City of
South San Francisco Stormwater Management Program Rate Structure” for Fiscal Year
2021-2022 prepared by and on file with the Environmental Compliance Supervisor. This report
summarizes the Fiscal Year 2021-2022 charges that will be reviewed by the City Council on
June 23, 2021. Upon adoption of the proposed charges, or amendments thereto, the report
entitled “City of South San Francisco Stormwater Syst em Charges,” prepared by Engineering
Data Services, Los Altos, California, describes the amount of annual charge imposed against
each parcel, by Assessor’s Parcel Number, for Fiscal Year 20 21-2022. All of these documents,
including this report, shall be filed with the County Tax Collector or Auditor. Accompanying the
filing of this report shall be the City Clerk’s endorsement that the report has been duly adopted
by the City Council.
Dated: ___________________ _______________________________
Janet Salisbury
Director of Finance
DocuSign Envelope ID: 7B9FC852-1335-4731-A7B0-EC5CD3C29B4F
May 18, 2021 | 3:59:25 PM PDT
EXHIBIT A
CITY OF SOUTH SAN FRANCISCO
NOTICE OF PUBLIC HEARING
NOTICE OF PROPOSED CHARGES FOR FY 2021-2022 CITY OF
SOUTH SAN FRANCISCO STORMWATER MANAGEMENT SERVICE CHARGES
NOTICE IS HEREBY GIVEN that the City Council of the City of South San Francisco will
hold a Public Hearing at a Regular Meeting on Wednesday, June 23, 2021, commencing at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Council Chambers, at the Municipal
Services Building, 33 Arroyo Drive, South San Francisco, California, to consider the adoption of
charges to be collected on the tax roll for the local portion of the San Mateo Stormwater
Management Program pursuant to Chapter 14.04 of the South San Francisco Municipal Code, at
which time and place any and all persons interested may appear and be heard thereon. The
Council may continue the hearing from time to time without further written notice. Written
correspondence may be submitted to the attention of the City Council, at the address below.
NOTICE IS FURTHER GIVEN that the written report containing a description of each parcel
receiving stormwater management services and the proposed charge for each parcel has been
filed with the City Clerk and is available for public review.
The following formula, proposed for adoption, shall be used to calculate stormwater service fees
for each parcel:
PARCEL SIZE ÷ BASE THRESHOLD x EDU RATE = ANNUAL
SERVICE FEE
(sq. footage) (average sq. ft. of (per class)
single family dwelling)
[number of EDU’s]
Sample Fees per Classification:
Type of Parcels Annual Rate
1.Single Family Residential
5,352 sq. ft. ÷ 5,352 sq. ft. (base) x $8.72 = $ 8.72
[1 EDU]
2.Multi-Family Residential
10,704 sq. ft. ÷ 5,352 sq. ft. (base) x $17.42 = $ 34.84
[2 EDU]
3.Commercial/Industrial
(a)16,056 sq. ft ÷ 5,352 sq. ft. (base) x $17.86 = $ 53.58
[3 EDU’s]
(b)43,560 sq. ft ÷ 5,352 sq. ft. (base) x $17.86 = $ 145.36
( 1 acre) [8.139 EDU’s]
4. Vacant
13,380 sq. ft. ÷ 5,352 sq. ft. (base) x $1.74 = $ 4.35
[2.5 EDU]
EXHIBIT B
5. Parking Lots
10,704 sq. ft. ÷ 5,352 sq. ft. (base) x $26.14 = $ 52.28
[2 EDU]
The actual per parcel Stormwater Program Fees scheduled for adoption will be available for
review in the City Clerk’s Office. Questions concerning the Stormwater Program Fees should be
directed to the Environmental Compliance Supervisor, Water Quality Control Division,
Department of Public Works, (650) 877-8555.
If you challenge in court the action taken by the City Council regarding the item described above,
you may be limited to raising only those issues you or someone else raised at the public hearing
described in this notice of in written correspondence delivered to the City Council at, or prior to,
the public hearings.
If you have any questions or wish to submit written correspondence regarding this matter, contact
the City Clerk, at 400 Grand Avenue, South San Francisco, CA 94080 or (650) 877-8518.
Rosa Acosta
City Clerk
City of South San Francisco
May 19, 2021
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-524 Agenda Date:6/23/2021
Version:1 Item #:16.
Report regarding adoption of a resolution supporting Single-Payer Healthcare.(Ashley Crociani,City
Manager’s Office, Policy Analyst)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution supporting Single-Payer Healthcare.
BACKGROUND/DISCUSSION
Healthcare in the United States consists of a complicated network of multiple payers,involving both private
and government health insurance options.Despite spending more on healthcare than comparable countries,the
U.S.has the lowest life expectancy and performs poorly on a variety of health outcomes.Healthcare advocates
argue that the complex network of insurance plans is wasteful,in large part due to high administrative costs and
lack of price control.
Single-payer national health insurance,also known as “Medicare for all,”is a system in which a single public
or quasi-public agency organizes healthcare financing,but the delivery of care remains largely in private hands.
Under a single-payer system,all residents of the U.S.are covered for all medically necessary services,
including doctor,hospital,preventive,long-term care,mental health,reproductive healthcare,dental,vision,
prescription drug and medical supply costs.Currently,over 60 US cities and counties have written resolutions
in support of Single-Payer Healthcare.
Proponents of Single-Payer Healthcare assert that it would be funded by combining the current sources of
public funding (such as Medicare and Medicaid)with new taxes based on a patient’s ability to pay.Advocates
argue that over $500 billion in administrative savings would be realized by replacing today’s multiple insurance
payers with a single streamlined, nonprofit, public payer, additional benefits include:
·Premiums would disappear and 95% of all households would save money
·Patients would no longer face financial barriers to care, such as co-pays and deductibles
· Patients would regain free choice of doctor and hospital
·Doctors would regain autonomy over patient care
·Employers would no longer be responsible for healthcare costs and coverage decisions.
Vermont is the only state that has enacted single-payer legislation,before abandoning its implementation
largely due to the cost of its payroll and income taxes.Vermont’s leaders were overly optimistic about the
financial help they could lure from Washington.This resulted in a delay of writing the financial plan,losing
political momentum in the process.The Washington Post reported that the Vermont plan would have cost $4.3
billion in its first year and $2.6 billion in new state tax revenue.This cost would have increased to $5 billion by
2020,according to Vermont Governor Shumlin.Governor Shumlin worked to develop a tax plan,but ultimately
the plan did not come to fruition.
The United States remains the only country in the developed world without a system of universal healthcare.
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File #:21-524 Agenda Date:6/23/2021
Version:1 Item #:16.
The United States remains the only country in the developed world without a system of universal healthcare.
According to the 2018 U.S.Census,8.5%of Americans,or 27.5 million people,do not have health insurance.
The majority of those uninsured are low income and people of color.The Affordable Healthcare Act,passed in
2010 by the Obama Administration,significantly cut the number of uninsured,which once stood at 46.5
million.Despite this reduction,millions of Americans still struggle to pay medical bills and face the choice of
either financial ruin or going without the healthcare they need.A recent study by Yale epidemiologists found
that Medicare for All would save around 68,000 lives a year while reducing U.S.healthcare spending by around
13%.Of the 194 million U.S.adults ages 19 to 64 in 2018,an estimated 87 million,or 45 percent,were
inadequately insured.
FISCAL IMPACT
Approval of this resolution will have no fiscal impact to the City of South San Francisco.
RELATIONSHIP TO THE STRATEGIC PLAN
Approval of a resolution in support of single payer healthcare meets the City’s strategic goals of providing a
high quality of life for residents and community members.
CONCLUSION
The attached resolution is presented for consideration by the City Council, urging the United States Congress
and the State of California to adopt Single-Payer Healthcare. Staff recommends that the City Council adopt this
resolution.
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Agenda Item
16. 21-524 Report regarding adoption of a resolution supporting Single-Payer Healthcare. (Ashley
Crociani, City Manager's Office, Policy Analyst)
Legislation Text
4 Public Comments
Jennifer Garstang at June 23, 2021 at 2:27am PDT
Support
I'm a living example of why we need Single-Payer Healthcare. At 26, I was diagnosed with a rare blood
disorder called Chronic Myeloid Leukemia. Fortunately, the ACA had allowed me to get on Medi-Cal,
and my initial diagnosis and treatment were not only incredible, but also completely covered.
Unfortunately, the first hospital where I was treated was out of network. So, I was soon transferred to an
in-network one. This transfer - which wouldn't have been necessary in a Single-Payer system - was the
first in a series of spiraling events that set my recovery back by half a decade, and has likely cost the state
an extra million dollars on my care.
My insurance transferred me from a doctor who specialized in my type of condition to one who had no
experience treating it. At the same time, I was transferred from an excellent specialty pharmacy to an in-
network one that somehow managed to misdeliver my life-saving medication 9 times out of 10.
Between the many missed doses due to the pharmacy's incompetence, and multiple switches to new
medications by my panicked hematologist, what is usually a one or two year road to remission has now
spanned six. During most of that time, I've been on one of the most expensive medications for my
condition (about $220K/year). This medication also caused side effects that required multiple ambulance
trips to the ER.
Worst of all, it was all unnecessary. After moving to SSF and getting a better hematologist, I'm back on the
first medication I was put on after diagnosis, and it’s working. That’s five extra years of lost time and
wages, and at minimum hundreds of thousands of dollars in extra costs to the state that could have been
avoided if we had Single-Payer Healthcare.
I'm not alone in this kind of experience. The ACA has done a lot of good, but stories like mine are
rampant. Single-Payer isn’t a silver bullet, but it will allow continuity of care that will save lives and lower
costs. I urge the city council to adopt this resolution.
Guest User at June 22, 2021 at 5:49pm PDT
Support
Healthcare is a human right. It should not be a profit-making enterprise.
Guest User at June 22, 2021 at 2:22pm PDT
Support
I am a resident of South San Francisco and I believe that healthcare is a human right. The toll of COVID-
19 on our community has made it clearer than ever that it is time to take profit out of healthcare. Please
vote yes in support of #21-525, a resolution supporting single payer healthcare, on Wednesday, June 23.
Guest User at June 22, 2021 at 8:05am PDT
Support
I support #21-525, a resolution supporting single payer healthcare
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-525 Agenda Date:6/23/2021
Version:1 Item #:16a.
Resolution in support of Single-Payer Healthcare by South San Francisco City Council.
WHEREAS, every person in South San Francisco deserves high quality healthcare; and
WHEREAS,the number of Americans without health insurance before the COVID-19 pandemic was
still nearly 30 million,with more than 40 million Americans underinsured,despite important gains made since
the implementation of the Affordable Care Act; and
WHEREAS,the current COVID-19 pandemic has led to record levels of unemployment,loss of
employer-sponsored health insurance,a severely strained healthcare system,widespread illness,and taken a
profound toll on our community’s mental health,all of which is placing significant demands on our healthcare
system, and
WHEREAS,many people delay seeking needed healthcare due to an inability to pay,leading to a sicker
and poorer population in the long run; and
WHEREAS,such a population is significantly more likely to develop serious illness if exposed to
COVID-19 and will subsequently face higher mortality rates from the disease; and
WHEREAS,the ever-increasing costs of healthcare,which are further elevated due to the pandemic,
may challenge our already strapped state and municipal budgets; and
WHEREAS,COVID-19 related treatment could cost uninsured patients tens of thousands of dollars; and
WHEREAS,in order to equitably and effectively address the healthcare burden of the COVID-19 crisis,
we must urge the United States Congress and California State Legislature to expand health insurance coverage
to provide comprehensive coverage to every resident without any cost sharing; and
WHEREAS,Single-Payer Healthcare would provide health insurance for every person for all necessary
medical care including prescription drugs;hospital,surgical and outpatient services;primary and preventive
care; emergency services; reproductive care; dental and vision care; and long-term care; and
WHEREAS,Single-Payer Healthcare would provide coverage without copays,deductibles or other out-
of-pocket costs,and would slash bureaucracy,protect the doctor-patient relationship and assure patients a free
choice of doctors; and
WHEREAS,recent polls show that a majority of Americans support Medicare for All; and
WHEREAS,Single-Payer Healthcare will guarantee that all residents of South San Francisco will be
fully covered for healthcare without copays,deductibles or other out-of-pocket costs,and would save millionsCity of South San Francisco Printed on 6/25/2021Page 1 of 2
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File #:21-525 Agenda Date:6/23/2021
Version:1 Item #:16a.
fully covered for healthcare without copays,deductibles or other out-of-pocket costs,and would save millions
in taxpayer dollars now spent on premiums that provide often inadequate health insurance coverage for
government employees; and
WHEREAS,the quality of life for the residents of South San Francisco will vastly improve because
they would be able to get the ongoing care they need,instead of waiting until they have a medical emergency
that could upend their lives as well as further burden local resources.
NOW THEREFORE BE IT RESOLVED,that the South San Francisco City Council urges the United
States Congress and the California State Legislature to enact emergency legislation to provide universal,
comprehensive health coverage with zero cost-sharing for patients during this crisis and enthusiastically
supports Single-Payer Healthcare and calls on our federal and state legislators to work toward its immediate
enactment, assuring appropriate and efficient healthcare for all residents.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-503 Agenda Date:6/23/2021
Version:1 Item #:17.
Report adopting the City of South San Francisco Operating Budget for Fiscal Year 2021-22,approving the
Gann Appropriations Limit,and accepting the revised Salary Schedules for Fiscal Year 2021-22.(Janet
Salisbury, Finance Director)
RECOMMENDATION
It is recommended that the City Council adopt a resolution that approves the Fiscal Year (FY)2021-22
Operating Budget, the Gann Appropriations Limit, and the updated FY 2021-22 Salary Schedules.
BACKGROUND/DISCUSSION
Due to the formatting limitations of the City’s Agenda Management platform, the full staff report can be found
as Attachment 1 of this report.
Attachments:
1.Staff Report
2.FY 2021-22 Expenditure Budget - Department Summaries
3.FY2021-22 Budget - Other Funds
4.Gann Appropriations Limit
5.Presentation
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City of South San Francisco Page 1 of 9
City of South San Francisco
Legislation Text
File#: 21-503 Agenda Date: 6/23/2021
Version: 1 Item #: 17
Report adopting the City of South San Francisco Operating Budget for Fiscal Year 2021 -22, approving
the Gann Appropriations Limit, and accepting the revised Salary Schedules for Fiscal Year 2021 -22.
(Janet Salisbury, Director of Finance)
RECOMMENDATION
It is recommended that the City Council of South San Francisco adopt a resolution that approves
the Fiscal Year (FY) 2021-22 Operating Budget, the Gann Appropriations Limit, and the updated
City Salary Schedules.
BACKGROUND/DISCUSSION
In 2017, the City made the strategic shift away from a one-year operating budget cycle to a biennial
operating budget cycle. The current fiscal year (FY) 2020-21 represents the second year of the FY2019-
21 biennial operating budget, which was adopted by Council on June 26, 2019.
However, with the extraordinary economic downturn stemming from the COVID-19 global pandemic,
significant adjustments were made to both the FY 2019-20 and FY 2020-21 budgets to react to the
dynamically changing conditions. And while the American economy shows sign of recovery, bolstered
by the unprecedented stimulus packages from the Federal government as well as the broader availability
of vaccines in the U.S., the economic fundamentals remain uneven and uncertainty persists. As a result,
for FY 2021-22, staff is pursuing an annual budget, as opposed to a biennial budget for the upcoming
fiscal year. The goal is to resume the two-year budget cycle once the economy shows signs of stabilization
and longer-term recovery, as biennial budgeting generally requires a longer commitment of policy
direction and funding levels.
The information included herein was presented at two public meetings:
• May 24, 2021 – Budget Standing Committee
• June 15, 2021 – Special City Council
CITYWIDE OVERVIEW – EXECUTIVE SUMMARY
The General Fund is the City’s largest and core operational fund, where the bulk of the essential services
delivered by departments such as Economic and Community Development, Fire, Library, Parks and
Recreation, Police, Public Works and City Administration are budgeted.
P.O. Box 711
(City Hall, 400 Grand Avenue)
South San Francisco, CA
File#: 21-503 Agenda Date: 6/23/2021
City of South San Francisco Page 2 of 9
As the City Council is aware, the City’s FY 2020-21 budget was developed under extremely strained
conditions, as the local economy was paralyzed by the shelter-in-place mandates that went into effect in
March 2020. As the pandemic wreaked havoc on the people and economies worldwide, the travel industry
was forced into an unprecedented hibernation, disrupting the global supply chain. The City faced the
daunting task of curtailing expenditures in the face of precipitous declines in revenues, all the while trying
to enhance services for the most vulnerable in our community. Food drives, COVID-19 testing events,
rental assistance programs, Census outreach, vaccination events—these are a few of the worthy causes
that were funded, and continues to be funded, despite the recent budgetary instability.
The City has been able to be a leader in the region in providing these extraordinary and necessary services
partly due to its strong financial footing. Fortunately, the combination of a history of sound fiscal decision-
making; a decade of prosperity stemming from robust growth, especially in the biotechnology sector; high
cash reserves/liquidity levels; and agile and flexible budgeting process has allowed the City to adapt to
the changing conditions better than most in preserving jobs and services, while enhancing support for
community members.
While the current fiscal year has not yet closed, it is the expectation that with tight controls on
departmental expenditure budgets, the fiscal year will end as expected. To remind the City Council, when
the FY 2020-21 was adopted, the expectation was that the operating shortfall and additional capital
improvement projects for FY 2020-21 would be funded through the General Fund surplus of the prior year
(FY 2019-20). Shown below is the FY 2019-20 General Fund Surplus Summary.
Table 1: FY 2019-20 General Fund Surplus Appropriations Summary
FY19-20 General Fund Surplus $ 16,317,969
Appropriations
Projected Shortfall FY2020-21 $ 3,401,401
CIP for FY2020-21 $ 4,509,171
Oct. 28, 2020 Appropriations $ 1,220,250
Feb. 10, 2021 Appropriations $ 485,000
Total Surplus Appropriations $ 9,615,822
General Fund Surplus less Appropriations equals:
Net GF Unappropriated Surplus $ 6,702,148
One of the largest unexpected monetary considerations to emerge in the current 2020-21 fiscal year is the
shortfall in property tax in lieu of Vehicle License Fee (VLF). Simply, due to a reduction in the number
of non-basic aid school in the County, there is a shortfall in terms of how much property tax is available
for the VLF due to cities and county. For South San Francisco, the amount due in VLF for FY2020-21 is
$8.6 million. However, the City will only collect $4.9 million this year; the effective VLF shortfall is
approximately $3.7 million. A claim for the VLF shortfall will be filed with the State in August 2021, but
whether the City collects on that claim will be dependent upon appropriation in the State’s budget.
File#: 21-503 Agenda Date: 6/23/2021
City of South San Francisco Page 3 of 9
Staff expects that the negative impacts of the $3.7 million in VLF shortfall will largely be curtailed by
stronger revenues in other areas along with tough expenditure controls at the departmental level. However,
final results for the current fiscal year will not be determined until the books are closed and the accounts
audited.
For the upcoming fiscal year, FY 2021-22, the Finance Department is projecting operating revenues of
$110,263,558 million (not including carryover purchase orders) and $113,050,543 in operating
expenditures, with the net operating shortfall of $2,800,000 to be funded via the fund balance available
from the FY2019-20 surplus and/or the federal stimulus available through the American Rescue Plan
(ARP) Act. On Monday, June 7, 2021, the City received its first installment of the ARP allocation in the
amount of $6,139,470.50. This accounts for half of the $12.3 million to be received via ARP. The
resolution to this report includes language for the formal acceptance of the ARP funds. It is expected that
the remaining half will be received in the latter part of FY 2021-22. Projects to be funded via the ARP
will go to Council as dedicated and separate actions, as was the case recently for the San Mateo County
Strong Restaurant, Brewery & Winery Grant Program and the establishment of the Economic Mobility
Resource Hub. Some portion of the ARP will be used to fund the City’s net operating shortfall, but final
allocation will be determined balancing programmatic approvals by Council along with the current fiscal
year end close process.
PROPOSED FY 2020-21 GENERAL FUND BUDGET
South San Francisco is well positioned to recover economically from COVID-19, with a large industrial
base anchored by the world’s largest biotechnology research center. It is expected that the negative
economic impact of COVID-19 will linger throughout FY 2021-22, as businesses recover, restaurants
reopen, air travel (both domestic and international) improves and hotel occupancy increases.
1. FY 20-21 GENERAL FUND REVENUE
The revenue forecast for FY 2021-22 is shown below, set against FY 2020-21 budgeted and actuals-to-
date revenues:
Table 2: FY 2021-22 General Fund Revenues
Revenue Types
FY2019-20 FY2020-21 FY2021-22
Actuals
Adopted
Budget
Adjusted
Budget*
Proposed
Budget
%age Change
from
FY2020-21
Taxes 81,050,900 69,486,293 70,574,032 71,305,834 1.0%
Property Tax 42,847,441 41,595,650 43,051,498 41,074,710 -4.6%
Sales Tax 19,859,057 16,900,000 18,500,000 19,531,177 5.6%
Transient Occupancy Tax 13,829,025 7,872,437 5,904,328 7,085,194 20.0%
Other Tax 4,515,376 3,118,206 3,118,206 3,614,753 15.9%
Franchise Fees 4,594,577 4,600,000 4,600,000 4,600,000 --
Licenses and Permits 15,900,501 14,995,496 14,995,496 16,453,166 9.7%
Fines & Forfeitures 814,355 789,249 789,249 676,975 -14.2%
Intergovernmental 1,626,529 2,222,769 3,217,129 2,325,338 -27.7%
Charges for Services 9,978,676 8,011,656 7,061,656 9,287,470 31.5%
Planning 631,330 209,562 209,562 209,562 --
Fire 2,955,619 2,076,314 2,076,314 2,626,314 26.5%
Parks & Recreation 2,867,581 2,966,522 1,966,522 2,966,522 50.9%
File#: 21-503 Agenda Date: 6/23/2021
City of South San Francisco Page 4 of 9
Revenue Types
FY2019-20 FY2020-21 FY2021-22
Actuals
Adopted
Budget
Adjusted
Budget*
Proposed
Budget
%age Change
from
FY2020-21
Police 933,282 727,810 727,810 938,811 29.0%
City Admin & Other 2,590,863 2,031,448 2,081,448 2,546,262 22.3%
Money & Property 6,313,195 3,827,794 3,827,794 4,194,976 9.6%
Other Revenues 171,406 175,341 175,341 232,718 32.7%
Transfers In 1,302,436 1,314,915 2,402,855 1,187,080 -50.6%
ARP / Fund Balance 2,800,000
TOTAL
REVENUES $121,752,575 $105,423,513 $107,643,552 $ 113,063,558
*Adjusted budget includes approx. $2.22 million revenue adjustments made throughout the fiscal year.
Property Tax, which remains the City’s largest revenue component, is projected to be $41.1 million in
FY2021-22. Property tax revenues have increased at an annual rate of 6% per year over the last seven
years, redolent of a booming economy and a high rate of development. However, included in the property
tax figures are the property tax in lieu of VLF as discussed in the previous section. While projecting a 6%
growth rate in secured and unsecured property taxes, the overall growth in property tax projections is
tempered by the risk of further reductions of non-basic aid schools, resulting in additional VLF shortfalls
such as those we have seen in the current fiscal year.
Sales Tax revenue (without Measure W proceeds) is expected to increase to $19.5 million or about 5.6%
as the economy recovers from the acute effects of the pandemic. The sales tax forecast is provided by the
City’s sales tax consultant as the best estimate available at this time.
Transient Occupancy Tax (TOT) revenue grew by 22% from March 2019 to March 2020, but was the
hardest hit revenue source due to COVID-19. While the domestic leisure travel shows sign of recovery,
the City’s TOT revenue, which is highly dependent on business travel, remains beleaguered. It is widely
recognized that there is a race between widespread vaccination and mutations, and it is expected that high
levels of global immunizations may be a necessary threshold for business/international travel to resume
to pre-COVID levels. When setting the FY2020-21 budget a year ago, the original TOT projection was
$7.9 million—a dramatic decline from the $17.0 million actually collected in the non-COVID fiscal year
of 2018-19. However, by mid-year review, it was evident that the local hotel industry would not recover
as shelter-in-place mandates were re-instated throughout much of California in the last quarter of 2020.
As a result, TOT revenue projections for the current year, FY2020-21, was further reduced to $5.9 million.
Based upon the actual collections to date, staff expects to be right on track and meet that further reduced
forecast of $5.9 million. Given the current trend of monthly TOT collections, staff is projecting about a
20% recovery in the local hotel industry, and thereby proposing a TOT projection of $7.1 million. We
expect to adjust that projection at mid-year should additional signs of recovery in the hotel sector emerge.
Licenses and Permit revenue has increased year-over-year since 2015. For FY 2021-22, staff is
projecting revenues of $16.5 million, indicative of the robust rate of development expected especially east
of 101.
Charges for Services revenues, second only to TOT, have suffered the most as a result of the pandemic.
While revenue projections were further reduced by almost $1.0 million from $8.0 to $7.0 million as part
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of the mid-year review, the expectation is that actual revenue collections may fall short, largely due to the
limited programming in Parks and Recreation. For FY2021-22, staff is projecting recovery to pre-COVID
levels of $9.3 million taking into account nominal increases in overall charges as well as the expectation
of pent-up demand for recreation activities in the coming year.
2. PROPOSED FY 2020-2021 GENERAL FUND EXPENDITURES
The following table shows the proposed FY 2021-22 General Fund expenditure budgets by department.
Table 3: FY 2021-22 General Fund Expenditures by Department
Expenditure Types
FY2019-20 FY2020-21 FY2021-22
Actuals
Adopted
Budget
Adjusted
Budget*
Proposed
Budget
%age Change
from Adopted
FY2020-21
City Council 258,413 284,561 284,561 292,426 2.8%
City Clerk 978,451 1,096,594 1,096,594 1,151,844 5.0%
City Treasurer 151,725 145,524 145,524 160,245 10.1%
City Attorney 1,009,371 910,049 910,049 910,049 0.0%
City Manager 4,139,610 2,163,106 5,102,255 3,214,466 48.6%
Finance Department 3,222,657 3,239,292 3,639,552 3,807,781 17.5%
Non-Exp & Non-Departmental 2,739,302 1,544,277 2,237,423 1,794,252 16.2%
Human Resources 1,672,700 1,779,644 2,031,503 2,042,597 14.8%
Econ. & Comm. Development 7,669,328 7,205,824 9,606,747 8,227,651 14.2%
Fire 28,138,052 29,978,036 31,010,490 29,508,065 -1.6%
Police 30,190,064 31,882,490 32,020,240 32,386,774 1.6%
Public Works 6,156,204 5,774,064 5,935,686 5,978,429 3.5%
Library 5,940,870 6,048,132 6,237,144 6,221,935 2.9%
Parks & Recreation 17,130,307 15,654,905 16,019,164 16,729,029 6.9%
Capital Improvement Program 2,198,176 4,509,171 7,529,073 625,000 -86.1%
TOTAL GENERAL FUND
EXPENDITURES $111,595,231 $112,215,669 $123,806,006 $113,050,542
Information Technology (ISF) 2,912,895 3,644,250 4,215,789 3,693,005 1.3%
A detailed explanation of the department, along with the proposed General Fund budget breakdown of
payroll, supplies and services, and internal service funds for each department can be found in Attachment
2 of this report.
In reviewing Attachment 2 – Department Summaries, the following are some overarching expenditure
considerations.
Payroll:
• Overall payroll costs are expected to increase in FY2021-22. The Finance Department conducted
a thorough audit of every full-time and part-time regular position in each department to understand
the fully loaded cost burden. In developing the payroll budget, there was careful consideration of
known compensation increases under the City’s multiple Memorandums of Understanding with
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its various bargaining units along with assumed increases in healthcare costs and other fringe
benefits.
• The payroll budget does include budget for vacant positions with the assumption that those
positions will be filled in short order. It does not include budget for those positions shown as
frozen.
• The payroll costs take into consideration the City’s required annual Unfunded Accrued Liability
(UAL) payment to CalPERS. The UAL payment is a City obligation and is based on an
amortization schedule provided by CalPERS and is calculated based upon how much money is at
CalPERS vs. how much is required to pay pension benefits for all current and future retirees. The
total UAL obligation for FY2021-22 is $16.2 million. This is a $2.0 million increase from the
current year UAL payment of $14.1 million.
• The payroll budget does not take into consideration vacation cash outs or other one-time
extraordinary costs as it is expected that with natural vacancies, the proposed budgets should be
able to absorb these intermittent costs.
• The following are the positions that are being requested as the net increases in the FY2021-22
budget. The proposed budget presented in Attachment 2 is inclusive of the position costing of the
following requests:
‒ City Manager’s Office. The City Manager’s Office is requesting the addition of 1.0 full-
time equivalent (FTE) hourly staff member to provide additional administrative and
programmatic support.
‒ Economic & Community Development Department. The Economic & Community
Development Department is requesting the addition of 1.0 FTE hourly staff member to
provide additional programmatic support. With the working title of a “Community
Development Assistant,” the employee will support ECD in such efforts as the
establishment of the Economic Mobility Hub and other mission-critical projects.
‒ Finance Department. The Finance Department is requesting the addition of a Financial
Analyst II. Total headcount within the Finance Department has not increased in at least 12
years. In the meantime, the City’s budget has increased dramatically in both size (the
General Fund budget is twice what it was in FY2009-10) and complexity. The Financial
Analyst II is necessary from a resiliency/succession planning standpoint as well as to
provide vital support necessary to implement a new Enterprise Resource Planning
platform.
‒ Public Works. The Public Works Department is requesting that Engineering interns be
permanently added to the Public Works budget. Up to four part-time engineering interns
have been part of the Public Works Department, but were historically hired as backfill for
vacancies. In light of the increased workload in the department, the department is
requesting that the engineering internship program be fully funded for FY2021-22. The
1.85 FTE for Miscellaneous Hourly in Attachment 2 reflects four part-time hourly interns
necessary for the fiscal year.
• There are several position re-classifications in the FY2021-22 budget. The proposed payroll budget
take into consideration the costs for those position changes. All position re-classifications for
FY2021-22 are noted in the Department Summaries.
• The Position Listing in Attachment 2 are all positions within the department. However, the
operating expenditures shown are limited to the General Fund. As is the case especially for the
operating departments like ECD, Public Works, and Parks and Recreation, there are payroll and
operating costs that are carried in other funds. Those budgets can be found in Attachment 3.
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Supplies & Services:
• Unless otherwise noted as budget restoration, supplies and services reductions adopted as part of
the overall cost-cutting measures in the current FY2020-21 will remain in FY2021-22.
• All budget decision packages submitted by departments that have been preliminarily approved
(subject to Council approval) are carefully noted in Attachment 2.
Interdepartmental Charges:
• Interdepartmental Charges are expenses that are accounted in the General Fund (and other funds
as necessary) and summarily transferred out to fund “internal services”. The largest internal service
fund is for the IT department. In effect, the cost to fund IT services, as an example, is calculated
and then “charged” to the various funds across the enterprise, of which the General Fund is the
largest component.
Capital Improvement Program (CIP):
The following are the General Fund transfers out to fund a portion of the FY2021-22 CIP program. These
General Fund appropriation requests in the amount of $625,000 are reflected in the FY2021-22 CIP
Budget proposal.
• $400,000 – To repair sections of pathway at Westborough Park
• $100,000 – Electrical system upgrade to City Hall
• $ 50,000 – South Linden Storm Drain project
• $ 75,000 – Sound Wall project
The overall General Fund expenditure breakdown by department is shown visually below:
* Does not include P.O. carryforwards nor Information Technology Department.
City Attorney
1%
City Manager
3%Finance Department
3%
Non-Exp & Non-
Departmental
2%
Human Resources
2%
Econ. & Comm.
Development
7%
Fire
27%
Police
28%
Public Works
5%
Library
5%
Parks & Recreation
15%
Capital Improvement
Program
1%
Elected Officials
1%
Chart 1: FY 2021-22 Expenditures by Department (by percent)
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3. PROPOSED FY 2021-22 GENERAL FUND BUDGET SUMMARY
The following is a summary of the proposed FY 2021-22 General Fund Budget.
4. OTHER FUNDS
There are another 50+ funds that the City Finance Department manages outside of the General Fund. The
notable fund budgets for FY2021-22 are represented in Attachment 3. Many of the final budgets for these
funds are contingent upon the adoption of the Capital Improvement Program (CIP) by the City Council.
The numbers will change based upon Council’s June 2021 action related to the FY2021-22 CIP program.
5. RESERVES
Currently, the City’s financial reserve fund totals approximately $56.8 million:
General Reserves $ 24,100,000
Infrastructure Reserves $ 20,500,000
CalPERS Stabilization Reserve $ 5,500,000
Unappropriated GF Balance $ 6,700,000
TOTAL $ 56,800,000
The General Reserve, which represents 20 percent of the City’s annual operating budget (General Fund),
follows the best practices guidelines from the Government Finance Officers’ Association (GFOA). The
Infrastructure Reserves are largely comprised of General Fund surpluses that were set aside over the last
couple of years in anticipation of the City’s future infrastructure projects. The value shown is the
unencumbered available monies that have not yet been designated toward a project but is subject to change
with the Council adoption of the FY21-22 Capital Improvement Program budget. The CalPERS
Stabilization Reserve was established through two separate Council actions ($4.5 million in FY 2015-16
and $1.046 million in FY 2017-18). The Unappropriated General Fund Balance is the unappropriated
available fund balance remaining in the General Fund. This balance may be reduced if expenditures exceed
revenues in the current fiscal year.
Although placed in different categories, the City Council by majority vote is empowered to use the above
reserve funds as necessary.
FY2021-2022 Projections
Revenues $ 110,263,558
ARP / Fund Balance Appropriation $ 2,800,000
TOTAL Revenues $ 113,063,558
TOTAL Expenditures $ 113,050,542
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FISCAL IMPACT
In Fiscal Year 2021-22 the City’s General Fund, with projected revenues of $110,263,558, net of any
carryover purchase orders, and $113,050,542 in expenditures, requires an additional $2,800,000 to achieve
a balanced budget. Staff recommends applying the balance from the FY 2019-20 budget surplus still
remaining as fund balance in the General Fund. Any ARP monies that are allocated as General Fund
support can then “reimburse” the General Fund once final determinations are made by Council related to
ARP funded projects/programmatic needs.
RELATIONSHIP TO STRATEGIC PLAN
The budget is the City’s spending plan that supports Priority Area 3, Financial Stability.
CONCLUSION
South San Francisco remains financially strong, with a AAA-rated credit rating, which was affirmed just
recently by Standard and Poor’s. The breadth and depth of the economic downturn associated with
COVID-19, however, continues to make a sustained impact on the City’s finances. Staff recommends a
conservative budget approach at this time with minimal reliance on city reserves to preserve the City’s
ability to respond over time if the economic downturn deepens further as well as to fund critical
infrastructure projects necessary throughout the City.
The proposed budget for FY 2021-22 provides city departments sufficient resources to maintain an
excellent level of service for the coming fiscal year. Staff intends to revisit the FY 2021-22 budget with
City Council when the audit for the current fiscal year is available (likely February 2022) and adjust the
budget as necessary based upon tax receipts and other economic data indicators available at that time.
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
DEPARTMENTAL PAGES
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
DEPARTMENTS OVERVIEW
BUDGETED CITY DEPARTMENTS
The City of South San Francisco is organized into eight administrative departments and six
operating departments with one non-department classification used for miscellaneous charges.
The following are the departments that operate within the City:
Administrative Departments
City Council – This department accounts for elected City Council members stipends and expenses
related to official City functions. Administrative support is provided by the City Manager’s Office.
City Clerk – This department administers City elections, is responsible for recording public
meetings, maintaining official City records and publishing official public meeting agendas. The
City Clerk is an elected official.
City Treasurer – This department is responsible for investment of City funds. Administrative
support is provided by the Finance Department. The City Treasurer is an elected official.
City Attorney – This department deals with all legal matters as they relate to City functions. The
City Council has appointed the law firm Meyers Nave to provide attorney services for the City.
City Manager – This department is responsible for the implementation of City Council direction
and community outreach.
Finance – This department accounts for the City’s finances, prepares the budget, processes
payroll, pays vendors, and administers risk management. It also files all state and federally
mandated financial reports, manages the City’s banking contracts and provides administrative
support to the City Treasurer.
Human Resources – This department is responsible for the recru itment of employees,
maintenance of benefits, succession development, employee training, and labor negotiations.
Information Technology – This department is in charge of purchasing and maintaining City
computers, phones, fax machines, etc. This department maintains the City’s network and
intranet.
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City of South San Francisco FY 2021-22 Proposed Operating Budget
Operating Departments
Economic and Community Development – This department oversees planning and building
functions, the Successor Agency to RDA, and general issues relating to economic development
within the City.
Fire - This department is responsible for the protection of life and property in the event of an
emergency.
Police – This department is responsible for public safety and quality of life in the City.
Library – This department provides access to materials such as books, magazines, DVDs, as well
as programs and services to meet the informational and educational needs of the City.
Public Works – This department maintains the City infrastructure, runs the Water Quality Control
Plant, provides maintenance for the City’s vehicles and large equipment, and oversees the
Parking District. Manages the Capital Improvement Program, Traffic Advisory Committee, Right
of Way and Environmental Inspections.
Parks and Recreation – This department provides for the physical, cultural and emotional well-
being of the City, ensures the effective and safe use of the physical resources of the City, and
maintains City facilities and parks.
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
FULL TIME EQUIVALENT SUMMARY BY DEPARTMENTS FISCAL YEAR 2021-22
Department Elected Full Time P/T Regular Hourly Total FTE
City Council 5.00 - - - 5.00
City Treasurer 1.00 - - - 1.00
City Clerk 1.00 4.00 - - 5.00
City Attorney - - - - -
City Manager - 9.00 - 2.00 11.00
Finance - 15.00 - 0.30 15.30
Human Resources - 7.00 - - 7.00
Economic & Community Development - 30.00 - 1.40 31.40
Fire - 87.00 - 6.49 93.49
Police - 118.00 0.60 3.49 122.09
Library - 22.00 2.40 13.75 38.15
Public Works - 92.00 - 2.35 94.35
Parks and Recreation - 78.00 3.56 68.88 150.44
Information Technology - 7.00 - - 7.00
TOTAL 7.00 469.00 6.56 98.66 581.22
IMPORTANT NOTE ABOUT THE DEPARTMENT BUDGET HEREIN
The budget information in the following pages reflect budgetary figures for the General Fund
only unless otherwise noted. A portion of the payroll and operating costs for select departments
may be budgeted in other funds as appropriate based upon dedicated programmatic revenue
streams.
The position data herein reflects all positions within the department regardless of whether those
positions are fully costed within the General Fund.
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City of South San Francisco FY 2021-22 Proposed Operating Budget
CITY COUNCIL
Mission Statement: The City Council is the governing body of South San Francisco which
establishes local law and policies through enactment of ordinances and resolutions. The Council
also determines how the City shall obtain and spend funds, appoints members to all advisory
municipal activities, and represents the City by serving on Regional and County committees and
boards whose policies may impact South San Francisco (i.e. ABAG, MTC). The Council provides
direction for the City Manager and sits as the Board of Directors to RDA Successor Agency.
Mayor Vice Mayor Councilmember Councilmember Councilmember
Mark Addiego Mark Nagales Eddie Flores James Coleman Buenaflor Nicolas
At Large District 2 At Large District 4 At Large
City Council Responsibilities
• Act as the governing body of South San Francisco
• Establish local law and policies through the enactment of ordinances and resolutions
• Determines how the City shall obtain and spend funds
• Appoints members to advisory municipal activities
• Represent the City by serving on regional and County committees and boards whose
policies may affect South San Francisco
• Directs the City Manager and sits as the Successor Agency Board of Directors
Elections:
The City Council has five members. Elections occur in even-numbered years. Three members
are elected together, and the other two are elected in the next election. The Council selects the
Mayor and Vice Mayor from its members in non-election years.
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City of South San Francisco FY 2021-22 Proposed Operating Budget
Election 2022
The City’s Council election cycle has three Councilmembers up for election in 2022. That cycle
will continue with two districts up for election in 2024, and three districts in 2026.
Candidates for City Council must live in, and be a registered voter in, the City Council District in
which that candidate is seeking election at the time nomination papers are issued to that
candidate pursuant to Government Code Section 34882 and Elections Code Section 10227.
District Name Title Term Election Year
At Large Mark Addiego Mayor 4-year term November 2022
District 2 Mark Nagales Vice Mayor 4-year term November 2024
At Large Eddie Flores Councilmember 4-year term November 2022
District 4 James Coleman Councilmember 4-year term November 2024
At Large Buenaflor Nicolas Councilmember 4-year term November 2022
City Council Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Elected E110 Elected City Council Member 5.00 Filled 5.00 0.00
TOTAL FTE - City Council 5.00 5.00 0.00
City Council
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
%
Change
Payroll $170,212 $205,970 $205,970 $213,836 $7,866 3.82%
Supplies & Services 48,661 34,819 34,819 34,819 0 0.00%
Interdepartmental Charges 39,540 43,772 43,772 43,772 0 0.00%
Total Expenditures $258,413 $284,561 $284,561 $292,426 $7,866 2.76%
FY2021-22 Changes & Highlights:
Positions
• No changes
Expenditures
• No changes
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
CITY TREASURER
Mission Statement: To invest funds not currently required for the operation of the City to
maximize revenues while ensuring the safety and availability of the City funds.
Responsibilities:
• Invest City funds to achieve the maximum return on deposits
• Produce quarterly reports to identify amounts and types of investment instruments
• Coordinate financial transactions in cooperation with the Director of Finance
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
City Treasurer Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Elected E105 Elected City Treasurer 1.00 Filled 1.00 0.00
TOTAL FTE - City Treasurer 1.00 1.00 0.00
City Treasurer
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
%
Change
Payroll $35,449 $60,435 $60,435 $60,156 -$279 -0.46%
Supplies & Services 113,693 82,200 82,200 97,200 15,000 18.25%
Interdepartmental Charges 2,584 2,889 2,889 2,889 0 0.00%
Total Expenditures $151,725 $145,524 $145,524 $160,245 $14,721 10.12%
FY2021-22 Changes & Highlights:
Positions
• No changes
Expenditures
• $15,000 – The City’s asset manager is paid on a percentage basis, dependent on the
investment portfolio. Increase in funds is to offset increased costs associated with
managing the investment portfolio.
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
CITY CLERK
Mission Statement: The City Clerk serves as a steward of the democratic process and is a liaison
between the City Council and members of the public. She is a partner in democracy, providing
information and ensuring transparency. The City Clerk is an elected representative of the people
and serves a four-year term with legal responsibilities described in California Government Code
Sections 40800, et seq., the Elections Code, and City ordinance.
The City Clerk ensures all council actions comply with federal, state, and loca l statutes, including
the Political Reform Act, the Brown Act, and the Public Records Act. Further, as Clerk of the
Council and Successor Agency, the City Clerk maintains legislative materials for these legislative
bodies. The Clerk serves as the archivist of City records and maintains custody of the City seal. The
Office strives to meet these duties efficiently, courteously, neutrally and in a manner that is
above all else in the best interests of the residents of South San Francisco.
The Department supports its mission to the City through:
• Performing all legislative duties for the legislative bodies of the City Council, South San
Francisco Successor Agency to the former Redevelopment Agency and its thirteen (13)
Standing Committees pursuant to state and local government requirements, including:
(1) Managing projected agenda items; (2) Noticing public hearings; (3) Preparing and
publishing the agendas; (4) Finalizing and retaining resolutions and ordinances; (5)
Preparing minutes for presentation to the legislative agency at issue.
• Maintaining relationships with staff for the legislative agencies identified above, which
includes day-to-day meetings and interactions permitting information flow in a regular
and consistent manner.
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City of South San Francisco FY 2021-22 Proposed Operating Budget
• Managing Citywide Records Management Program, legislative history, contracts,
archives, and election activities in a variety of forms (paper and electronic).
• Serving as Elections Official issuing nomination papers to potential candidates and
assisting with measures, initiatives or referendums.
• Serving as Compliance Officer for Campaign Statements and Statements of
Economic Interests as required by the Political Reform Act and administered by
the Fair Political Practices Commission.
• Coordinating citywide Board and Commission recruitments, maintaining member records
pursuant to the Maddy Act, maintaining policies/procedures and resources, and
communicating with staff liaisons and the public.
• Service Agent for the City regarding subpoenas and summons.
• Administering the City’s Public Records Act Program providing information and
responding to requests for public records information as required under California
Public Records Act;
• Attesting City and local documents.
• Maintaining codification of ordinances ensuring publication to the South San
Francisco Municipal Code.
• Serve as U.S. Passport Acceptance Agency for processing of passport applications.
• Provide Notary Public Services to internal customers and the community.
• Administering Oaths of Office to City elected officials, employees, and appointed
officials.
• Managing the City Clerk's departmental budget for Council approval.
• Serves as Department Head for the Office of the City Clerk, managing staff and
day -to-day operations.
• Representing the City on City Clerk and Election related Boards.
• Representing the City at Public Events.
Accomplishment Highlights in Fiscal Year 2020 -21:
• Provide accurate and timely minutes for sixty-nine (69) regular and special meetings.
• Responded to 388 Public Records request as required under the California Public Records
Act.
• Implemented use of SouthTech/Granicus software for online filing of Fair Political
Practices Commission Conflict of interest (Form 700) for designated filers.
• Implemented use of SouthTech/Granicus software for online filing of Fair Political
Practices Commission Campaign Disclosure Statements for candidates and elected
officials.
• Implemented Notary Public services to the public.
• Launched Passport Services to the community by successfully becoming a U.S. Passport
Acceptance Agency.
• Restructured the City Clerk’s office to increase staffing and improve services.
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City of South San Francisco FY 2021-22 Proposed Operating Budget
• Successfully implemented virtual meetings and enhanced access via Zoom due to th e
COVID-19 pandemic.
• Successfully implemented Granicus e-Comment feature for improved community access.
• Assisted with the implementation of DocuSign for processing of city documents
electronically.
• Conducted 2020 Municipal Election for Districts 2 and 4 in accordance with the California
Elections Code including candidate orientations and processing of three (3) candidates,
election results and Annual Council Reorganization.
• Conducted 2021 City Council recruitment to fill At -Large vacancy processing applications
for twenty (20) applicants and assisted with the onboarding.
• Continued to oversee and coordinate the placement of City’s inactive records at a secure
records storage facility to achieve security, safety and efficiency related goals.
• Successfully audited the City’s Records Retention Schedule and Citywide Records
Management Program.
Objectives for Fiscal Year 2021-22:
• Successfully conduct the 2021 Redistricting process by April 17, 2022.
• Implement electronic portal for filing of mandated ethics training (AB1234) for elected
officials, appointed members, and designated filers.
• Assist Council with audit and update of the City Council Handbook.
• Continue to assist Departments with conversion of physical records to electronic form.
• Update the City’s Records Retention schedule in line with the statewide movement
towards electronic availability of records.
• Evaluate the City Clerk’s Office process and procedures to improve ef ficiency to the
public.
• Increase community outreach to increase knowledge of the City Clerk’s office and
improve transparency.
Budget Highlights for Fiscal Year 2021-2022
• $6,000 for staff training and professional development in order to obtain designati ons
as Certified Municipal Clerk (CMC) and certification as Master Municipal Clerk (MMC).
• $7,000 for yearly maintenance of WebQA, the City’s Automated Public Records Act
Program.
• $8,814 for yearly maintenance of Legistar, the City’s Automated Agenda Manag ement
System
• $9,100 for yearly maintenance of SouthTech/Granicus the City’s electronic financial
disclosure software Disclosure Docs (Form 700), CampaignDocs and Ethics Training
(AB1234).
• One-time $100,000 funding to support the 2021 Redistricting Plan including community
outreach, advertising, and consultant costs.
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City of South San Francisco FY 2021-22 Proposed Operating Budget
City Clerk Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Elected-FT E100 Elected City Clerk 1.00 Filled 1.00 0.00
SUBTOTAL Elected 1.00 1.00 0.00
Full Time M830 Assistant City Clerk 1.00 Filled 1.00 0.00
Full Time O320 Deputy City Clerk 1.00 Filled 1.00 0.00
Full Time O415 City Clerk Records Technician 1.00 Filled 1.00 0.00
Full Time O415 City Clerk Records Technician 1.00 Vacant 1.00 0.00
SUBTOTAL Full Time 4.00 4.00 0.00
TOTAL FTE - City Clerk 5.00 5.00 0.00
City Clerk
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
%
Change
Payroll $745,390 $849,578 $849,578 $904,828 $55,250 6.50%
Supplies & Services 189,602 198,503 198,503 198,503 0 0.00%
Interdepartmental Charges 43,459 48,513 48,513 48,513 0 0.00%
Total Expenditures $978,451 $1,096,594 $1,096,594 $1,151,844 $55,250 5.04%
FY2021-22 Changes & Highlights:
Positions
• No changes
Expenditures
• No changes
DEPARTMENTAL PAGES
Page 13
City of South San Francisco FY 2021-22 Proposed Operating Budget
CITY ATTORNEY
Mission Statement: The City Attorney is directly appointed by the City Council. The City
Attorney represents and advises the City Council, Boards and Commissions, and officers and
employees of the City in all matters of law pertaining to their respective offices and official
activities. The City Attorney prepares all proposed ordinances, resolutions and amendments,
prepares or approves the form of all other legal documents and represents the City in litigation
to which the City is a party.
The City Attorney, whose services are retained by the City through a contract relationship, is
responsible for the following services:
• Providing legal advice and information to the Council and staff;
• Preparing legislation and legal documents;
• Reviewing contracts, leases and agreements;
• Providing legal defense and advice to the City in a manner that minimizes City liability and
exposure;
• Providing legal advice to the City Council, City Manager, Departments, Boards and
Commissions;
• Supporting staff in enforcing community standards and codes fairly; and
• Managing the City’s litigation.
ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEAR 2019-20 and 2020-21:
• Assisted City staff with multiple aspects of the Civic Campus Project, including recovery of
the former Pet Club property for the new police station; advice regarding procurement of
construction of the police station and parks and recreation buildings and related contracts
and materials; drafting and reviewing agreements with other public agencies for
acquisition of property interests; and identification of remnant parcels necessary for
project and strategizing for acquisition of same.
• Assisted City staff and consultants with the issuance of bonds for the Civic Campus project
and other projects funded by Measure W.
• Assisted City staff with the negotiation of agreements with the selected developer for the
PUC Site and preparation of approvals for the project and related environmental analysis;
continued coordination with staff on necessary actions for the final transfer of the
property to the selected developer for the project.
• Continued to assist City staff with development of the General Plan update and processing
of new development projects in anticipation of the update.
• Assisted City staff with the City’s response to COVID-19, including:
DEPARTMENTAL PAGES
Page 14
City of South San Francisco FY 2021-22 Proposed Operating Budget
o Providing legal analysis and research related to multiple personnel policies as
Federal and State regulations changes;
o Advising regarding the requirements and exceptions of Federal, State, and County
regulations on City operations;
o Application of Federal, State, and County regulations to business operations;
o Interpretation of the force majeure provisions of multiple agreements and review
of force majeure provisions to provide extensions for development projects.
o Preparation of MOU with the County of San Mateo relating to administration of
vaccination site in the City.
• Worked with City staff on developing and drafted a commer cial eviction moratorium,
including an extension and relationship to State regulations; worked with City staff on
development and implementation of financial assistance programs for tenants and
landlords, including drafting of program agreements; assisted City staff with the
development and implementation of other programs to assist residents during COVID.
• Drafted a hazard pay ordinance for grocery and drug store workers.
• Assisted City staff with the implementation of the Long Range Property Management Plan
and the disposition of Successor Agency properties and other City properties.
• Assisted City staff with the finalization of the mixed-use Residential Development Project
at 200 Linden Avenue and 212-216 Baden Avenue (Hisense REUS, LLC) for 97
condominium units and 6,500 sq. ft. of ground floor commercial space, including
determination that project could receive certificate of completion, determination that
project had satisfied all requirements of agreements with the City; review of documents
for sale of units and coordination with developer’s legal counsel.
• Worked with City staff and prepared multiple documents for the sale of property as part
of the development at 201-219 Grand Avenue and 418 Linden Avenue to create 86
affordable housing units by ROEM Development Corporation.
• Worked with City staff to update template documents for affordable housing regulatory
agreements and disposition of former Redevelopment Agency properties.
• Assisted staff with emergency procurement issues to address immediate and medium-
term repairs to and restoration of Sign Hill caused by the fire.
• Assisted staff with the preparation of the Genentech Master Plan and related CEQA
document and with the negotiation, preparation, and approval of the new Development
Agreement between the City and Genentech.
• Assisted City staff with the preparation, implementation and approval of updates to the
parks, childcare, public safety, and library development impact fees; creation of a new
citywide transportation impact fee; and creation of a public art requirement for new
development, with the option to pay a fee in lieu of providing public art.
• Assisted staff with the formation of an Oyster Point community facilities district to fund
maintenance of public improvements provided as part of the Kilroy development;
negotiated, drafted, and reviewed agreements with Kilroy related to the project and CFD.
• The City Attorney's Office continued to assist with the Oyster Point Development Project,
including:
DEPARTMENTAL PAGES
Page 15
City of South San Francisco FY 2021-22 Proposed Operating Budget
o Oversight Board approval of FY 21-22 ROPS of the Successor Agency;
o Transfer of Development Rights between City and Kilroy for Phases ID – IVD; and
o Parcel Map for Phase IC regarding the reconstruction and dedication of Oyster
Point Blvd. and Marina Blvd., and related easement preservation/street
dedication issues.
• Worked closely with the Economic Development and Planning Divisions to negotiate and
prepare development project applications for approval, including preparing
environmental documentation, drafting exclusive negotiating rights agreements (ENRA),
development agreements, purchase and sale agreements, and processing entitlements.
The following list is a sampling of some of the projects that we assisted with:
o ENRA regarding proposed hotel development at Oyster Point with Ensemble
Investments;
o Approval of residential development at 428 and 432 Baden Avenue;
o Approval of residential development located at 410 Noor Avenue;
o Evaluation of Density Bonus Request by residential development project at 645
Baden Avenue;
o Approval of 5-story hotel at 915 Airport Boulevard;
o Approval of R&D/Office project at 751 Gateway Boulevard;
o Approval and Response to related CEQA appeals regarding hotel project at 840 El
Camino Real;
o Review and approval of purchase and sale agreement for 432 Baden Ave.
property; and
o Preparation of Environmental Impact Report and assistance with related
documents for the 30 Tanforan Ave./Southline development project.
• Drafted or worked with staff on drafting the following ordinances and assisted staff in
processing them for adoption:
o Disposable Food Service Ware Ban;
o Sidewalk and Street Vendor Regulations;
o Tenant Displacement and Tenant Protections;
o Building Codes Update;
o Minimum Wage;
o Flavored Tobacco Ban;
o Short Term Vacation Rentals Regulations;
o Accessory Dwelling Unit Regulations;
o Open Trench Notification and Dig Once Process;
o Repeal of bicycle license requirement;
o Safe firearms storage;
o Use of digital signatures to increase efficiency in processing contracts, particularly
for remote work during the COVID pandemic;
o Creation of Youth Commission;
o Creation of public safety board, as recommended by Commission on Racial and
Social Equity;
DEPARTMENTAL PAGES
Page 16
City of South San Francisco FY 2021-22 Proposed Operating Budget
o Revisions to the existing accessory dwelling unit (ADU) regulations; and
o Amendments to the City’s local building codes to adopt Reach Codes for all-
electric buildings and electric vehicle parking and charging.
• Assisted staff with the provision of certain public services and other public works projects,
including the following:
o Funding Agreement with C/CAG for the Smart Corridor Expansion project;
o Purchase of conduits and related facilities for the Smart Corridor Expansion
project;
o Shared Maintenance Services MOU with the San Mateo Flood and Sea Level Rise
and Flood Resiliency District for the maintenance of Colma Creek;
o Access Agreement with the San Mateo Flood and Sea Level Rise and Flood
Resiliency District regarding the Orange Memorial Park Storm Water Capture
Project; and
o Various Outside Sewer Services agreements for Country Club Park area.
• Assisted staff with continued efforts to promote expansion of telecommunications
technology in the City and enforcing the City's current telecommunications regulations,
including the following:
o Successful negotiation of a public-private partnership (P3) with Verizon Wireless,
including a Dark Fiber and Conduit Use Agreement and a Small Cell Master License
Agreement and
o Consideration of various Small Cell Wireless Facilities applications and appeals.
• Assisted staff with 543 public records act requests in 2020. The City saw a 22% increase
in records requests from 2019. The number of requests in 2021 appears to be similar so
far.
• Provided continuing support and advice to the South San Francisco Conference Center
Authority.
• Manage and oversee outside counsel in the defense of litigation against the City.
• Updated administrative instructions regarding gifts to support the new library at Civic
Campus and signing contracts.
• Provided citywide staff trainings on the Brown Act, AB 1234, and sexual harassment
prevention.
• Provided support to Police Department through the prosecution of Municipal Code
violations, abatement of deadly weapons through court proceedings, and protection of
confidential police records, including responding to public records requests pursuant to
SB 1421 (2018).
OBJECTIVES FOR FISCAL YEAR 2021-22:
• Continue to assist City Council with downtown and business development initiatives.
• Provide in-depth training on legal topics and requirements to staff and Boards and
Commissions.
• Continue to assist City staff with implementation of the Long Range Property
Management Plan and the disposition of Successor Agency properties.
DEPARTMENTAL PAGES
Page 17
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Continue to assist City staff with the delivery of the Civic Campus project and the
implementation of other Measure W initiatives.
• Continue to assist Staff with implementation of objective design review criteria and
compliance with SB 35 and Housing Accountability Act, as well as with anticipated
initiatives to develop options for encouraging development of affordable housing.
• Continue to assist City with implementation of ordinances imp lementing new programs
listed above.
• Assist City staff with General Plan update and CEQA compliance, as well as with proposed
development proposed in anticipation of preferred alternative land use scenario for
update.
• Assist City staff with updates to internal city policies and provide training on
implementation.
• Continue to assist City staff with the preparation, negotiation, environmental review and
entitlement process for residential and commercial development projects.
• Continue to assist City staff with the preparation, drafting and adoption of new
ordinances.
BUDGET HIGHLIGHTS FOR FISCAL YEAR 2021-22
No significant resource level changes are included.
City Attorney
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-
21 Adopted
%
Change
Supplies & Services $994,086 $893,150 $893,150 $893,150 $0 0.00%
Interdepartmental Charges 15,285 16,899 16,899 16,899 0 0.00%
Total Expenditures $1,009,371 $910,049 $910,049 $910,049 $0 0.00%
FY2021-22 Changes & Highlights:
Expenditures
• No changes
DEPARTMENT PAGES
City Attorney
Sky Woodruff
(Contract-Meyers Nave)
Assistant City Attorney
Claire Lai
(Contract-Meyers Nave)
Assistant City Attorney
Ali Wolf
(Contract-Meyers Nave)
DEPARTMENTAL PAGES
Page 18
City of South San Francisco FY 2021-22 Proposed Operating Budget
CITY MANAGER’S OFFICE
Mission Statement: The daily business of City operations is the responsibility of the City
Manager, the Chief Executive Officer of the municipal corporation. The City Manager’s office is
responsible for implementation of City Council policy, programs, and activities, city-wide
communications, community relations, ombudsman ship, numerous special projects, lobbying
activities, interagency coordination and other duties as determined by the City Council. An
additional function assumed under the City Manager’s office in 2019 was the creation of a
Capital Projects Department, tasked with the delivery of high-profile capital projects which
involve significant public input. The City Manager’s office also provides a resource for general
information for the citizens of South San Francisco. City personnel report to the City Manager.
Accomplishment Highlights in Fiscal Year 2020 -21:
• Responded to the Covid-19 Pandemic, including the internal response – closure of city
facilities, remote working policies, care for city employees – and the external response –
food and rental assistance, Covid-19 testing and vaccine sites, and more. Prolonged
activation of the Emergency Operations Center to assist City personnel, residents and
the community response to the challenges of COVID-19.
• Established a Covid-19 Business Recovery team in partnership with the Chamber of
Commerce and the City’s Economic and Community Development Department to
implement Outdoor Dining; Landlord Assistance; capping restaurant delivery charges;
Small Business Loans/Grants; Economic Mobility programs to include entrepreneur and
business support and workforce training; Shop Local program; information distribution
through the City’s website and town hall business meetings via Zoom.
• Implemented social services, in conjunction with other City departments, to assist
residents experiencing hardships, including: hosted food and flu shot drive-through
DEPARTMENTAL PAGES
Page 19
City of South San Francisco FY 2021-22 Proposed Operating Budget
events, walk-up Covid testing events, and established Flor’s Food Program in
conjunction with Rocko’s Produce; operation of in-person preschool and learning hubs
for the children of essential workers; technology enhancements to bridge the digital
divide; rental assistance and eviction moratoriums; food distribution; volunteer
coordination and dispatch; Covid-19 testing sites, legislation of hazard pay for grocery
and drug store workers; approval of an Economic Mobility program; and information
distribution through the City’s website, all-city newsletters, social media, and multiple
community town meetings via Zoom.
• Took proactive action to reduce expenditures by freezing vacancies and making targeted
reductions to balance the city’s budget in response to reduced revenue created by the
Covid-19 crisis. Identified and procured state and federal reimbursement for
emergency-related activities in response to COVID-19, including the procurement of
Personal Protective Equipment (PPE) and multiple food distribution events.
• Responded proactively to rising awareness of social and racial inequities, establishing a
Commission on Social and Racial Equity, hiring a Management Fellow, and identifying
specific strategies to address inequities; hosted a Black Lives Matter flag raising
ceremony; managed peaceful protests in the wake of George Floyd’s death; partnered
with San Mateo County on a pilot program to embed a mental health clinician in the
Police Department to respond to selected 911 calls that involve mental health issues.
• Continued development of a new General Plan, providing the City’s vision for the next
twenty years.
• Continued progress on the design, bidding, and start of construction for the Civic
Campus managed by the Capital Projects team, with a very successful AAA rating for the
city and bond sale; secured two large corporate donations totaling $3.5M; came in
$28M under the engineer’s estimate for the Library and Parks and Recreation building;
construction in progress for both the Police Operations and 911 Center and the
Library/P&R Building.
• Began construction of the Stormwater Capture/Sports Field replacement project at
Orange Memorial Park.
• Completed construction and re-opened Gardiner Park, a tot lot and basketball court in
the historic Peck’s Lot neighborhood. Engaged the community in the design of a mural
to be installed within the park.
• Finalized a deal with BART to use and maintain an additional eight acres of BART
property to complement Centennial Trail and add health and recreation opportunities
along the trail corridor.
• Continued partnership with Caltrans on the construction of the Caltrain station at the
end of Grand Avenue, including selection of significant public art at the Plaza and
Tunnel.
• Welcomed two new City Council members , James Coleman and Eddie Flores.
• Census 2020 program was successful by hiring community outreach staff, supporting
them with technology and providing incentives to make sure all residents were counted.
DEPARTMENTAL PAGES
Page 20
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Designed a Guaranteed Income pilot project for City Council consideration and continue
to seek potential administrative and fiscal partners.
• Continued participation in developing public improvements at Oyster Point, starting
construction on new restrooms, beach, elevated Bay Trail, Bayfront park, and a
recreation area. In collaboration with the San Mateo County Harbor District, continue to
provide an enjoyable recreational experience for our community and residents at the
Oyster Point Marina. Completed the formation of the Oyster Point Community Facilities
District.
• Continued development of the Youth Advisory Council program which is on -track to
become a Commission in 2021.
• Continued partnership with the Army Corps of Engineers on a Project Management Plan
for a Sea Level Rise Impact Feasibility Study.
• Initiated the feasibility study to shore-up and enhance The Spit at Oyster point.
Objectives for Fiscal Year 2021-22
• Continue Covid-19 recovery efforts, including economic recovery, housing stabilization,
bridging the digital divide, support for impacted residents and businesses, and
promoting and maintaining health, including providing support for local Covid -19
vaccination sites. Resume operation of City operations and public services as the rate of
Covid-19 infections decline and the County moves through safety tiers.
• Maintain the City’s financial health. Prioritize significant projects, identify funding
sources, including city reserves, state, and federal relief dollars, and develop a five-year
spending plan for delivery of important capital and public service projects.
• Continue efforts to support racial and social equity in South San Francisco, through
completion of the work begun by the Commission on Racial and Social Equity, and
formation of a permanent city board to carry on the work started by the Commission.
• Complete construction of the Police Operations Center, with occupancy projected by
Fall 2021, and ensure successful relocation of the Police Department and 911
Operations from the Municipal Services Building to the Civic Campus.
• Complete a Childcare Master Plan, construct an additional pre-school building in
Westborough, and begin design of conversion of the Orange Avenue Library to a pre-
school when the Library relocates to the Civic Campus in 2023, so that a preschool
option will one day be available for all South San Francisco children.
• Engage the community through public and stakeholder meetings in an update to the
Orange Memorial Park Master Plan, factoring in completed and in-progress
improvements to the park since the last Park Master Plan of 2007.
• Centennial Trail Vision Plan for the maintenance and development rights to the BART
right-of-way running through South San Francisco. The Vision Plan shall be developed in
three phases; survey work, community engagement and design.
DEPARTMENTAL PAGES
Page 21
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Continue development of The Spit Feasibility Study examining engineering,
programming and architecture to shore up the capped landfill to address inundation and
flooding with an opportunity to bring additional water transportation and support
amenities to the area.
• Initiate the redesign to replace the aged single-pool facility at Orange Park with a new,
state-of-the-art indoor aquatic center. Target start construction 2022.
• Continue to move the General Plan forward towards completion.
• Shepherd the Youth Advisory Council to a full Youth Commission.
• Successfully complete negotiations with relevant city employee labor groups.
• Develop a city-wide Sustainability Committee and implement Climate Action Plan
initiatives.
• Continue community outreach and resident/business engagement via social media,
printed newsletters, Town Hall events, and other social events.
Budget Highlights for Fiscal Year 2021-2022
• Add funding for two Community Navigators and three Promotores, supporting the
Community Resource Center.
• Extend the term of Racial and Social Equity fellowship for an additional year.
• Add funding for the implementation of an updated and more robust Climate Action Plan
with an emphasis on intradepartmental collaboration on all sustainability initiatives.
City Manager Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N115 City Manager 1.00 Filled 1.00 0.00
Full Time N100 Assistant City Manager 1.00 Filled 1.00 0.00
Full Time N180 Assistant to the City Manager 1.00 Filled 1.00 0.00
Full Time N190 Communications Director 1.00 Filled 1.00 0.00
Full Time N190 Capital Projects Director 1.00 Filled 1.00 0.00
Full Time N190 Deputy Capital Projects Director 1.00 Filled 1.00 0.00
Full Time M560 Management Analyst II 1.00 Frozen 1.00 0.00
Full Time O310 Executive Assistant to the City Manager 1.00 Filled 1.00 0.00
Full Time O315 Administrative Assistant I 1.00 Filled 1.00 0.00
SUBTOTAL Full Time 9.00 9.00 0.00
Hourly X270 Misc. Hrly – Racial & Social Equity Fellow 1.00 Filled 1.00 1.00
Hourly X270 Miscellaneous Hourly 0.00 Filled 1.00 1.00
SUBTOTAL Hourly 1.00 2.00 1.00
TOTAL FTE - City Manager 10.00 11.00 1.00
DEPARTMENTAL PAGES
Page 22
City of South San Francisco FY 2021-22 Proposed Operating Budget
City Manager
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
%
Change
Payroll $2,164,964 $1,746,225 $1,996,225 $2,437,586 $691,360 39.59%
Supplies & Services 1,934,170 372,737 3,061,886 732,737 360,000 96.58%
Interdepartmental Charges 40,477 44,144 44,144 44,144 0 0.00%
Total Expenditures $4,139,610 $2,163,106 $5,102,255 $3,214,467 $1,051,361 48.60%
FY2021-22 Changes & Highlights:
Positions
• Increase 1.0 FTE Miscellaneous Hourly employee
• Maintain funding for 1.0 FTE for continuation of Race & Social Equity Fellow
Expenditures
• $150,000 Continuation of Diversity, Equity, Inclusion efforts
• $100,000 Community survey
• $60,000 Federal lobbying services
• $50,000 Restore partial BIO Conference budget
• $50,000 Restore travel and conference budget
• $25,000 Environmental sustainability program seed funding
• $20,000 Lead for America Fellow
• $5,000 Community Chest
• $460,000 TOTAL
DEPARTMENTAL PAGES
Page 23
City of South San Francisco FY 2021-22 Proposed Operating Budget
FINANCE
Mission Statement: The Finance Department provides critical financial services citywide,
setting the fiscal accountability and policy controls over the use of City funds. It leads the fiscal
accountability efforts and ensures the responsible and legal use of City funds throu gh
thoughtful appropriations and implementation and management of policies and procedures. It
is responsible for numerous vital City services, including maintaining the City’s accounting
system, managing payroll and purchasing procedures, issuing business licenses, managing
parking districts, and collecting occupancy taxes and other City fees. Other services include
financial planning and analysis, risk mitigation and debt issuance via the capital markets.
The Department supports its mission to the City through:
• Budgeting and accounting for financial transactions to ensure optimal management of
City revenues and appropriations, and accurate recording and reporting of financial
transactions in accordance with regulations and standards;
• Building multi-year forecasts to assist effective financial decision-making and future
application of resources;
• Managing payment of vendors and City employees to effect continued provision of City
services and programs, and avoid delays to public projects;
• Receiving and accurately recording revenues from various sources to ensure funds are
available to support City projects and programs;
• Tracking the City’s cash flow needs to support prudent investment of funds by the City
Treasurer;
• Establishing strong internal controls to maintain control of, and accountability for, City
funds;
• Managing the City’s annual financial audit and production of the Annual Financial
Report in conjunction with the City’s independent auditors;
• Issuing bonds to fund capital projects; and
• Managing and maintaining the City’s Business License program.
Accomplishment Highlights in Fiscal Year 2020-21:
• Assisted in the creation of the City’s first Community Facilities District at Oyster Point
and led the RFP and selection of underwriter process for upcoming related bond
issuance.
• Led issuance of $86,410,000 Lease Revenue Bonds, Series 2021A to fund phase two of
the Community Civic Campus construction project ($76 million), the City’s street paving
program ($24 million) and the installation of solar panels at the Civic Campus and
Corporation Yard ($4 million); priced bonds at historically low interest levels.
• Maintained the City’s AAA bond rating (S&P).
DEPARTMENTAL PAGES
Page 24
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Provided continued monitoring of budgets throughout a very volatile economic
environment and pivoted and adapted strategy to adjust to changing conditions.
• Updated Council on current year budget in both October 2020 and in February 2021 to
respond to the economic impacts of the pandemic.
• Led deep-dive on the City’s Investment Policy including meeting with the Ad Hoc
Committee in first half of FY 2020-21.
• Reviewed and selected a web-based Budget Book software solution to provide a more
user-friendly and interactive experience for users and to achieve efficiencies during the
budget collation and review process.
• Received a clear audit for the 2019-20 fiscal year from the City’s auditors and produced
the City’s Annual Financial Report; awarded the Certificate of Achievement for
Excellence in Financial Reporting by the Government Finance Officers Association.
• Applied for reimbursement of Covid-related Emergency Protective Measures expenses
incurred by the City during the course of the Covid-19 pandemic and received
approximately $241,000 from the Federal Emergency Management Agency (FEMA).
• Completed of Impact Fee study to re-establish nexus for City’s existing impact fees and
to identify new potential fees.
• Led additional training and enhancements on the City’s HR/Payroll system as well as
conducting training for Finance team on Advanced Budgeting.
• Hired new Deputy Finance Director, Financial Services Manager and in the process of
hiring Financial Analyst II vacancies.
• Created and issued a Request for Proposals for a Municipal Advisor to assist in the
development of options for addressing the City’s pension liabilities.
• Conducted full validation of employee positions by department to ensure control of
payroll costs and coordinated the FY2021-22 budget development process.
• Led the development of the FY2021-22 Operating Budget.
Objectives for Fiscal Year 2021-22:
• Complete a Request for Proposals (RFP) for a new Enterprise Resource Planning (ERP)
software to replace the City’s existing aging platform and to enhance the City’s financial
and accounting functions.
• Issuance of Oyster Point Community Facility District bonds.
• Continuation of Business License Tax update project.
• Launch of new web-based Cleargov Budget Book.
• Obtain GFOA Distinguished Budget Presentation Award.
• Obtain GFOA Certificate of Excellence in Financial Reporting.
• Achieve clean financial audit for FY 2020-21.
• Implement new Governmental Accounting Standards Board (GASB) Accounting
Pronouncements.
• Continue to track Covid-related expenses and seek reimbursement from FEMA.
DEPARTMENTAL PAGES
Page 25
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Create pension strategy to mitigate rising Unfunded Actuarial Liabilities for both Safety
and Miscellaneous employees, including evaluation of Section 115 Trust and/or capital
markets solutions such as the issuance of Pension Obligation Bonds.
Finance Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N145 Director of Finance 1.00 Filled 1.00 0.00
Full Time M845 Deputy Finance Director 1.00 Filled 1.00 0.00
Full Time M770 Financial Services Manager 2.00 Filled 2.00 0.00
Full Time M610 Financial Analyst II 1.00 Vacant 2.00 1.00
Full Time M625 Senior Accountant 1.00 Filled 1.00 0.00
Full Time M620 Accountant II 1.00 Filled 1.00 0.00
Full Time M785 Payroll Administrator 1.00 Filled 1.00 0.00
Full Time M560 Management Analyst II 1.00 Filled 1.00 0.00
Full Time A225 Accounting Assistant II 4.00 Filled 4.00 0.00
Full Time O310 Administrative Assistant II 1.00 Filled 1.00 0.00
SUBTOTAL Full Time 14.00 15.00 1.00
Hourly X370 Mail Courier 0.60 Filled 0.30 -0.30
SUBTOTAL Hourly 0.60 0.30 -0.30
TOTAL FTE – Finance 14.60 15.30 0.70
Finance
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-
21 Adopted % Change
Payroll $2,312,209 $2,149,949 $2,224,949 $2,993,438 $843,489 39.23%
Supplies & Services 600,357 742,798 1,068,058 467,798 -275,000 -37.02%
Interdepartmental Charges 310,091 346,545 346,545 346,545 0 0.00%
Total Expenditures $3,222,657 $3,239,292 $3,639,552 $3,807,781 $568,489 17.55%
FY 2021-22 Changes & Highlights:
Positions
• 1.0 FTE Management Analyst II on loan from City Manager’s Office through FY2021-22
• Increase 1.0 FTE Financial Analyst II
• Decrease 0.3 FTE Mail Courier
Expenditures
• $25,000 increase in Professional Services due to increased scope of financial audit
• $25,000 TOTAL
DEPARTMENTAL PAGES
Page 26
City of South San Francisco FY 2021-22 Proposed Operating Budget
NON-DEPARTMENTAL
Non-departmental are General Fund expenditures that benefit the city as a whole, and that do
not fit into one particular department, including Animal Control services, C/CAG, and grant
writing consulting services.
Non-Departmental
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2019-
21 Adopted % Change
Payroll $2,170 $6,785 $6,785 $6,760 -$25 -0.36%
Supplies & Services 1,014,102 1,037,492 1,104,617 1,287,492 250,000 24.10%
Total Expenditures $1,016,272 $1,044,277 $1,111,402 $1,294,252 $249,975 23.94%
FY 2021-22 Changes & Highlights:
• $250,000 increase in Other Contractual Services for the contingency budget
• $250,000 TOTAL
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
HUMAN RESOURCES
Mission Statement: The Human Resources Department serves as a cooperative and engaged
partner in supporting the City’s goals and values. We are committed to working strategically
and mutually with departments to provide programs and services that support a culture of
achievement, continuous improvement, safety, employee empowerment, and teamwork.
The Department supports its mission to the City through:
• Benefits and Wellness Programs
• Classification and Compensation
• Employee and Labor Relations
• Information Management and Regulatory Compliance
• Employee Development and Engagement
• Recruitment and Selection
• Safety and Workers Compensation
Accomplishment Highlights in Fiscal Year 2020-21:
• Developed, implemented and maintained a City-wide COVID-19 Prevention Program in
accordance with CDC and Cal-OSHA guidelines
• Developed and implemented employee policies, procedures, and resources for COVID -
19 screening, testing, vaccination, notification and reporting
• Developed and implemented a Youth Summer Internship Program and selected 15
summer interns from South San Francisco high schools
• Completed labor negotiations four successor MOUs with four bargaining units
• Conducted RFP and selected new vendors for employee benefits and services such as
Employee Assistance Program, FSA administration, and retiree health administration
• Implemented diversity, equity and inclusion training for City employees
Objectives for Fiscal Year 2021-22:
• Complete Labor Negotiations for MOUs expiring July 1, 2022.
• Continue to maintain COVID-19 Prevention policies and procedures in accordance with
State and Federal guidelines.
• Implement LEAP Leadership Academy executive session and 360-degree assessments.
• Resume in-person training and continue online training through the Regional Training
and Development Program.
• Expand Youth Summer Internship Program to include placements with local employers.
• Implement employee services and enhancements to support financial education,
student loan assistance, and retirement planning.
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
• Implement outreach and hiring strategies to ensure a highly-qualified and diverse
workforce.
Human Resources Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N130 Director of Human Resources 1.00 Filled 1.00 0.00
Full Time M270 Human Resources Analyst II 3.00 Filled 3.00 0.00
Full Time O265 Human Resources Technician 2.00 Filled 2.00 0.00
Full Time M775 Human Resources Manager 1.00 Filled 1.00 0.00
SUBTOTAL Full Time 7.00 7.00 0.00
TOTAL FTE - Human Resources 7.00 7.00 0.00
Human Resources
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
%
Change
Payroll $1,349,044 $1,474,719 $1,474,719 $1,547,671 $72,953 4.95%
Supplies & Services 226,682 196,461 448,320 386,461 190,000 96.71%
Interdepartmental Charges 96,974 108,465 108,465 108,465 0 0.00%
Total Expenditures $1,672,700 $1,779,644 $2,031,503 $2,042,597 $262,953 14.78%
FY 2021-22 Changes and Highlights:
Positions
• No changes
Expenditures
• $100,000 Du-All safety consultant
• $100,000 Labor negotiations consultant
• $30,000 LEAP executive training
• $230,000 TOTAL
DEPARTMENTAL PAGES
Page 29
City of South San Francisco FY 2021-22 Proposed Operating Budget
ECONOMIC & COMMUNITY DEVELOPMENT
Mission Statement: The Department of Economic and Community Development is responsible
for the preservation and improvement of the physical and economic conditions of the South
San Francisco Community. The Department provides the administrative oversight that
contributes to the successful completion of the goals, objectives, and daily operations of the
Division of Economic Development, Redevelopment, Building, Planning, Housing and
Community Development.
The Department supports its mission to the City through:
• Promote and maintain quality development and economic vitality.
• Build a beautiful city and foster high-quality urban design through the management of
the General Plan and other land use plans, regulations, and initiatives.
• Oversee the regulatory functions in a way that assures balanced, high-quality
development and safeguards life, property, and public welfare in buildings. Ensure that
projects conform to plans and conditions when they are built.
• Support local businesses and foster a vibrant, balanced sour ce of jobs for local residents.
• Achieve the highest level of customer service through teamwork, dedication, initiative,
innovation, and continuous learning, training and adoption of best practices.
• Maintain a work culture that is professional, supportive, trusting, honest, fast-paced,
fun, genuine, and respectful.
Accomplishment Highlights in Fiscal Year 2020-21:
• Permit Center: In 2020, the Building Division issued 1,806 building permits and
completed a total of 13,604. 84 projects were submitted to planning and processed. 350
plan-checks were completed. 300 business licenses were processed.
• City Revenue: In 2020, ECD facilitated major projects that generated $787.4 million in
new construction. These projects generated $9.2 million/per year in property tax
revenue and $600,000/year in sales tax revenue. One-time building permit revenue was
$25,375,702.22.
• Major Projects & Initiatives:
o COVID Recovery Initiatives included: Renter assistance program (116
households assisted), Small Business Recovery Loans (47 businesses assisted),
SAMCEDA restaurant Loans (26 businesses assisted), COVID hazard pay for
grocery/pharmacy workers, extensive work to distribute information to
businesses, hold online business events, and provide direct business assistance.
o ECD successfully facilitated major projects that are now under construction ,
such as: Genentech Master Plan, Oyster Point - Phase 1 (Stripe and Cytokinetics),
Gateway of Pacific – Phase 1 (AbbVie), Genentech Building 50, ROEM affordable
construction at Grand & Linden, 201 Haskins ARE R&D Facility, Mercedes Benz
DEPARTMENTAL PAGES
Page 30
City of South San Francisco FY 2021-22 Proposed Operating Budget
dealership, 998 El Camino Real multi-family housing, and 150 Airport Boulevard
multi-family housing, and Caltrain Plaza enhancements.
o Completed projects include: 200 Linden, DoubleTree Hotel, and Oakmont
Meadows.
o ECD is managing or supporting projects that will shape the next wave of
development, including: The General Plan Update, Southline Project, L37/KASA
(PUC) housing development, Genentech Master Plan, Oyster Point, Civic
Community Campus, Oyster Point Hotel, Old Firehouse, new Downtown parking
garage, Gellert Square, 432 Baden
• Job Creation & Business Attraction/Retention: Approved and launched economic
mobility initiatives for Workforce Development and for Small Business &
Entrepreneurial Center. Approximately 650 jobs retained or created as a result of ECD -
facilitated projects. Continued partnerships with San Francisco State University, San
Mateo County SBDC, SAMCEDA, MANEX, SF Made, and the SSF Chamber of Commerce
to support local business.
• Sustainability, Social Services & Housing: Over 90 housing calls received and referred to
services and housing. 3 new “below market rate” (BMR) sales (Bayview 22), 2 existing
BMR condominiums resold to income-qualifying buyers (Gellert), and 9 refinances of
BMR units. Developed BMR manual. 19 new BMR units through the 200 Linden project.
84 new BMR units now under construction through the Grand & Linden project.
Completed annual Housing Successor Report. More than 420 households served by
programs funded by CDBG. Funding for Irish Town Green. New reach codes
(electrification & EV charging stations) for new residential. Enhanced shop local program
including vouchers to allow income restricted households to purchase essential services.
• Department Work Environment, Staff Development & "Back of House": During 2020,
ECD achieved several successes with staff training/development mainly online: All
building inspectors completed International Code Council training and recertification
and California Building Officials (CALBO) trainings. Planning and EDH staff participated in
multiple trainings such as CA State Density Bonus, Housing Leadership Day, ULI Housing
and Construction Webinars, Effective Public Speaking, and National & California
Planning Conferences. Planning had a successful continuation of the rollout of online
application processing under COVID-19 and hosted “ask a planner” lunch hour
opportunities.
• Marketing & Community Engagement: During 2020, ECD organized more than 50
community meetings (e.g., PUC Site, General Plan, etc.); participated in all City Council,
Planning Commission, Traffic Safety Commission, Parking Place Commission, & BPAC
meetings; provided content for one City resident newsletter; updated the ECD website;
increased viewership of ECD's Facebook page to 6,079 "likes"; facilitated the City's
construction coordination committee; created 52 weekly ECD Updates and 52 weekly
“In the News”; and championed several efforts to improve cross -divisional
communication/coordination.
DEPARTMENTAL PAGES
Page 31
City of South San Francisco FY 2021-22 Proposed Operating Budget
Objectives for Fiscal Year 2021-22:
1. Continue with further training and education for staff. Obtain new staff certifications.
2. Increase customer satisfaction.
3. Efficiency Improvements:
• Improvement of online permitting software to resolve staff technical concerns to
reach the department goal of providing a 100% digital submittals and paperless
environment. Develop process to view digitally approved plan on portable devices
(i.e. ipads, laptops, etc.)
• Online Impact Fee Calculator for Public
• Zoning Administrator Role
• Staff Training (CEQA, Conferences, ICC courses)
• Preliminary Deposit for All Divisions – Update in Fee Study
• Implement regular meeting with Building, Planning, and Engineering to improve
communication
4. General Plan Update:
• Bike & Pedestrian Master Plan, E-101 Transportation Plan, Planning for
ECR/Chestnut, Measure W & PUC Site / Civic Center, City Hall Master Plan effort,
Brentwood Shopping Center traffic calming and planning, Downtown street plan,
TO/RD Zoning District
• CAC Meetings
• Start developing an Economic Development Strategy
5. Continue to process preliminary and active entitlement applications
6. Caltrain Station Coordination
7. Downtown:
• Continue the Downtown Development Coordination Team Outreach
• Streetscape Design (Active CIP Project with Engineering)
• Business Recruitment and streetscape activation
8. CDBG, Housing and Housing Successor:
• Spend CDBG funds in a timely manner.
• Clean up portfolio of BMR properties and loans.
9. Business Attraction and Retention:
• Continue business retention and expansion strategy.
• Consider business incentives and/or grants.
• Increase and improve coordination and collaboration with the Chambe r.
• Gather and maintain fresh economic data.
10. Solicit and contract with new on-call consultants and solicit bench of qualified brokers.
11. Improve cost recovery process (provide metric for cost recovery).
12. Lunch and learns/Broker Breakfasts/Town halls: business retention and expansion
programs; pro forma analysis; and other topics as needed.
13. Work toward a more digital workplace (less printing, copying, storing paper files).
14. Continue implementing LRPMP and Housing Investment Plan (HIP).
DEPARTMENTAL PAGES
Page 32
City of South San Francisco FY 2021-22 Proposed Operating Budget
Economic & Community Development Position Listing FY 2021-22
Position
Job
Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N140 Director of ECD 1.00 Filled 1.00 0.00
Full Time M145 Deputy Dir/ Manager of ECD & Housing 1.00 Filled 1.00 0.00
Full Time M125 Associate Planner 2.00 Filled 2.00 0.00
Full Time M210 Chief Building Official 1.00 Filled 1.00 0.00
Full Time M155 Chief Planner 1.00 Filled 1.00 0.00
Full Time M185 Economic Development Coordinator 3.00 Filled 3.00 0.00
Full Time M725 Community Development Coordinator 1.00 Filled 1.00 0.00
Full Time M215 Assistant Building Official 1.00 Filled 1.00 0.00
Full Time M590 Principal Planner 1.00 Filled 2.00 1.00
Full Time M335 Senior Planner 2.00 Filled 1.00 -1.00
Full Time M335 Senior Planner 1.00 Filled 1.00 0.00
Full Time M570 Management Analyst I 1.00 Filled 0.00 -1.00
Full Time M560 Management Analyst II 1.00 Filled 2.00 1.00
Full Time M560 Management Analyst II 1.00 Frozen 1.00 0.00
Full Time A462 Planning Technician 1.00 Filled 1.00 0.00
Full Time A700 Senior Permit Technician 1.00 Filled 1.00 0.00
Full Time A460 Permit Technician 1.00 Filled 1.00 0.00
Full Time A400 Senior Building Inspector 2.00 Filled 2.00 0.00
Full Time A135 Building Inspector 3.00 Filled 3.00 0.00
Full Time O315 Administrative Assistant I 2.00 Filled 2.00 0.00
Full Time O310 Administrative Assistant II 2.00 Filled 2.00 0.00
SUBTOTAL Full Time 30.00 30.00 0.00
Hourly X280 Miscellaneous Hourly 0.00 Filled 1.00 1.00
Hourly X280 Miscellaneous Hourly-Research Assistant 0.20 Frozen 0.20 0.00
Hourly X280 Miscellaneous Hourly-Rehab Specialist 0.20 Frozen 0.20 0.00
SUBTOTAL Hourly 0.40 1.40 0.00
TOTAL FTE – ECD 30.40 31.40 1.00
Economic & Community Development
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-
21 Adopted % Change
Payroll $5,461,642 $4,577,900 $4,577,900 $5,264,926 $687,027 15.01%
Supplies & Services 1,910,924 2,300,408 4,641,331 2,635,208 334,800 14.55%
Capital Outlay 0 0 60,000 0 0 0.00%
Interdepartmental Charges 296,763 327,516 327,516 327,516 0 0.00%
Total Expenditures $7,669,328 $7,205,824 $9,606,747 $8,227,651 $1,021,827 14.18%
DEPARTMENTAL PAGES
Page 33
City of South San Francisco FY 2021-22 Proposed Operating Budget
FY 2021-22 Changes & Highlights:
Positions
• Upgraded 1.0 FTE Management Analyst I to Management Analyst II
• Upgraded 1.0 FTE Senior Planner to Principal Planner
• Increase 1.0 FTE Miscellaneous Hourly employee
Expenditures
• $294,800 for Holiday Decorations Program (Upfront costs + Year 1 of 4 annual costs)
• $40,000 Kitchell CEM for ongoing construction co-ordination and management
• $334,800 TOTAL
DEPARTMENTAL PAGES
Page 34
City of South San Francisco FY 2021-22 Proposed Operating Budget
FIRE DEPARTMENT
Mission Statement: The South San Francisco Fire Department exists to protect people, property
and the environment from the impacts of fire, medical emergencies , the release of hazardous
materials and natural or human caused disasters. We will work to prevent injury and damage
through education, fire prevention and fire/ life safety code enforcement.
The Department supports its mission to our
community through:
• Education
• Fire Prevention
• Fire Code Enforcement
• Emergency Response
• Emergency Medical Services
• Disaster Preparedness
• Fire Administration
Accomplishment Highlights:
• Calendar Year 2020
o Fire personnel responded to over
7,000 incidents in 2020
o SSFFD ambulances transported
almost 4,000 patients.
o Conducted over 1,370 renewable
permit inspections.
o Completed all California state
mandated inspections and reported
to City Council.
o Completed over of 22,000 hours of
training.
o Over 8,500 CERT volunteer and training hours.
• Promoted two Captains, two Engineers, hired four Paramedic/Firefighters, and two
contract Safety Inspectors.
DEPARTMENTAL PAGES
Page 35
City of South San Francisco FY 2021-22 Proposed Operating Budget
• More than $6 million in FY19-20 in
revenue collected for Ambulance
Transport, Fire Prevention Inspections,
Plan Check and safety classes.
• Obtained grant funding for fire hose
($65,650.45), COVID-19 information
technology related supplies ($40,417),
California Water Services Water Rescue
grant ($6,342.60), and Self-Contained
Breathing Apparatus ($320,536.36).
• Obtained 24 months of personal protective equipment related to COVID -19 pandemic.
• Gained permission to expand scope of practice to provide vaccines during the COVID -19
pandemic.
• Participated in several County operated COVID vaccine clinics.
• Collaboration with County of San Mateo Public Safety Communications to implement
new CAD dispatching system throughout County of San Mateo for 911 fire and medical
calls.
• Prepared specifications and began ambulance purchase.
• Implemented COVID-19 testing of fire personnel.
• Completed purchase and integration of two new fire engines into the fire fleet.
• Purchased, tested and placed 5,400 feet of fire hose into service.
• Installed wireless routers on fire fleet.
• Purchased and installed diesel fuel filtration systems into fire fleet.
• Retrofit of Bauer air compressors to meet current Self Contained Breathing Apparatus
refill requirements.
• Continued support of FEMA CATF3 and deployed fire department members to North
Complex fire for search and rescue.
• Continued countywide collaboration in support of Fire Operations, training, Emergency
Medical Services, and Fire Prevention.
• Supported state and federal single resource deployments through California Office of
Emergency Services (CALOES) mutual aid agreement.
• Participated in 22 CalOES, CalFire and CATF3 deployments resulting in $1.2 million in
reimbursement to the Fire department.
• Update City’s Exposure Control Plan.
• Coordinated installation of new audio visual system in EOC for use during EOC activation
and training exercises.
• Opened EOC task books for 30 employees from various City departments.
• Coordination of ICS 100-200 Training with Human Resources.
• Planned and participated in various food drives and COVID -19 testing sites.
• Opened and monitored virtual EOC for various events since March 2020.
• Opened two Safety Inspector II and one Safety Inspector I task books
DEPARTMENTAL PAGES
Page 36
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Achieved Firefighter I and Firefighter II certifications for multiple personnel.
• Created and implemented Fire Captain orientation task book.
• Created Safe return to duty program.
• Completed three after action reviews of significant emergencies
• Completed annual RT-130 training for the department.
• Conducted BART training and several site visits.
• Completed annual confined space training requirements
• Qualified nine personnel in Driver Operator 1E certification.
• Obtained State Fire Certifications in boat and water rescue operations.
• Established a peer support program training plan.
Objectives:
• Continue to review, revise and adopt
department policies and procedures.
• Evaluate current and future department
services.
• Promote professional development
training and education.
• Utilize regional opportunities and develop
in-house exercises to reinforce EOC staff
training and demonstrate communications
and logistics capabilities.
• Work with IT to implement additional
technology in Incident Management and
EMS processes.
• Continue working toward a program aimed at reducing chronic exposure of carcinogens
for our members, both in the station environment and on emergency scenes.
• Continue to expand and improve department peer support and firefighter wellness
programs.
• Collaborate with Human Resources to complete fire department recruitments.
• Design and plan for new fire stations 63 and 62.
• Roll out on call investigations for Fire Prevention Safety Officers
• Complete purchase and place in service new high pressure SCBA units.
• Implement new unstaffed aerial vehicle program.
• Complete purchase and training for new ambulance.
• Reinstate CERT academy.
DEPARTMENTAL PAGES
Page 37
City of South San Francisco FY 2021-22 Proposed Operating Budget
Budget Highlights:
• Expand local recruiting and hiring efforts,
including reconfiguring fire department youth
programs and outreach opportunities.
• Participate in citywide Safety and Leadership
programs.
• Focus on firefighter wellness and injury
prevention.
• Increase training and career development
through training and education of Fire
employees.
• Revise the City’s Emergency Operations Plan
and Local Hazard Mitigation Plan to align with
FEMA requirements.
• Emergency Management exercises will continue to involve citywide staff and their
Emergency Operations Center responsibilities.
• Maintain number of Urban Search and Rescue (USAR) certified personnel.
• Pursue additional grant funding opportunities.
• Continued recruitment and development of CERT members
• Reinstate Health and Safety CPR / First Aid training
• Raise Fire Prevention Awareness for SSF elementary schools
• Conduct emergency response training and exercises related to evolving risks in our
community.
DEPARTMENTAL PAGES
Page 38
City of South San Francisco FY 2021-22 Proposed Operating Budget
Fire Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N150 Fire Chief 1.00 Filled 1.00 0.00
Full Time M110 Deputy Fire Chief 1.00 Filled 1.00 0.00
Full Time M780 Emergency and Safety Manager 1.00 Filled 1.00 0.00
Full Time M560 Management Analyst II 1.00 Filled 1.00 0.00
Full Time M410 Fire Marshal 1.00 Filled 1.00 0.00
Full Time Deputy Fire Marshal 1.00 Frozen 1.00 0.00
Full Time M390 Fire Battalion Chief (56 Hours) 3.00 Filled 3.00 0.00
Full Time M205 Fire Battalion Chief (40 Hours) 2.00 Filled 2.00 0.00
Full Time B120 Fire Apparatus Engineer 15.00 Filled 15.00 0.00
Full Time B100 Fire Captain 15.00 Filled 15.00 0.00
Full Time B130 Paramedic Firefighter 38.00 Filled 38.00 0.00
Full Time B130 Paramedic Firefighter 1.00 Vacant 1.00 0.00
Full Time B195 Safety Inspector II 3.00 Filled 3.00 0.00
Full Time O315 Administrative Assistant I 1.00 Filled 2.00 1.00
Full Time O340 Sr Administrative Assistant 1.00 Frozen 1.00 0.00
Full Time A225 Accounting Assistant II 1.00 Filled 1.00 0.00
Full Time A295 Office Specialist 1.00 Filled 0.00 -1.00
SUBTOTAL Full Time 87.00 87.00 0.00
FT Contract X181 Safety Inspector 2.00 Filled 2.00 0.00
FT Contract X281 Emergency Medical Technician 4.20 Filled 4.20 0.00
SUBTOTAL FT Contract 6.20 6.20 0.00
Hourly X540 Fire Courier 0.48 Filled 0.29 -0.19
SUBTOTAL Hourly 0.48 0.29 -0.19
Total FTE – Fire 93.68 93.49 -0.19
DEPARTMENTAL PAGES
Page 39
City of South San Francisco FY 2021-22 Proposed Operating Budget
Fire
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-
21 Adopted
%
Change
Payroll $24,772,075 $26,370,512 $26,567,762 $25,703,062 -$667,451 -2.53%
Supplies & Services 1,516,152 1,741,947 2,577,151 2,007,758 265,811 15.26%
Interdepartmental Charges 1,849,825 1,865,577 1,865,577 1,797,246 -68,331 -3.66%
Total Expenditures $28,138,052 $29,978,036 $31,010,490 $29,508,065 -$469,971 -1.57%
FY 2021-22 Changes & Highlights:
Positions:
• Decrease 0.19 FTE Fire Courier (Hourly)
• Office Specialist position upgraded to Administrative Assistant I position
Expenditures:
• $150,000 Quality Assurance Fee (SB 523) for MediCal ambulance transports
• $133,000 to purchase seven Lucas cardiac arrest compression devices
• $64,000 contribution to San Mateo County Public Safety Communications (HazMat/OES)
• $42,000 to purchase six mobile tablets for use with the new County Computer
Automated Dispatching (CAD) system
• $17,000 to purchase two Bullard T3X thermal imaging cameras
• $15,000 for ongoing staff and certified State Fire training fees
• $10,000 for miscellaneous fixture improvements at various fire stations
• $431,000 TOTAL
DEPARTMENTAL PAGES
Page 40
City of South San Francisco FY 2021-22 Proposed Operating Budget
POLICE DEPARTMENT
Mission Statement: We are committed to proactively reducing crime, enhancing public safety,
and addressing quality of life issues through education, enforcement and community
partnerships in order to make a better South San Francisco.
Vision:
We will maintain the highest ethical standards in all aspects of our duties and continually work
with the community to develop a relationship built on trust and respect. We will serve the
citizens of South San Francisco in the most courteous, efficient, and professional manner
possible.
The Department Supports its Mission to the City Through:
• Citizen’s Academy program, presented since 1998
• Community Academy program in Spanish, presented since 2000
• Youth Academy program for children, 10 to 14, presented since 2015
• Gatepath Academy program, presented since 2017
• Established Summer Youth Academy-2018
• Providing more than 40 community outreach programs and services to our community
• Gang Resistance Education and Training (GREAT) for 450 5th grade students
• Numerous Middle School / High School classes on cyber-bullying / digital safety
• Juvenile diversion through participation in Neighborhood Enhancement Action Team
(Project NEAT)
• High school juniors and seniors participated in the Every 15 Minutes DUI education
program
DEPARTMENTAL PAGES
Page 41
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Police Explorer program designed to encourage teenagers and young adults to actively
participate in the police department and give back to their community
• National Night Out program to allow community members to interact with police
officers
Accomplishment / Initiative Highlights in Fiscal Years 2020-2021:
• Neighborhood Response Team (Sergeant / Corporal / 2 Officers)
o Continued mission – enforcement, intelligence, community relationship building
• Downtown Bike Patrol (2 Officers)
o Continued mission – addressing quality of life issues in the Downtown area
o Worked extensively with the Homeless Outreach Team to assist transient / less-
fortunate individuals to find housing and obtain social services
• Awards received:
o Officer Adam Kerrigan - Valor Award (Administered CPR to save citizen)
o Corporal Matt O'Connor - Service Award ("Beat the Heat" fundraiser)
• Office of Traffic Safety traffic and DUI enforcement grants. The grant for the 20 20-2021
year was $112,000. This is the 12th year of the OTS grant partnership – we have
received $1,451,806 to date.
• Completed Crisis Intervention Training for the majority of sworn Department personnel
• Continued seamless law enforcement operations through Covid-19 pandemic, to include
assisting with numerous food distribution projects, fulfilling mandated training through
remote learning, and expansion of on-line reporting.
Objectives for Fiscal Years 2021-2022:
• Maintain staffing levels and retain high quality employees
• Complete construction and facilitate moving into the new Police Operations Center
• Continue partnership with the Drug Enforcement Agency (DEA) Task Force
• Initial implementation of Racial and Identity Profiling Act requirements per CA AB953
• Initial implementation of Community Wellness and Crisis Response Team
• Administer the Alcohol Beverage Control (ABC) grant
Budget Highlights for Fiscal Year 2021-2022:
• Department body-camera replacement purchase valued at $242,238
• Implement hardware / software requirements for Racial and Identity Profiling Act
reporting
• Utilize DOJ asset-seizure funds to source furniture, fixtures and electronics for new
Police Operations Center
• Develop emergency contingency dispatch program with San Mateo County Public Safety
Communications
DEPARTMENTAL PAGES
Page 42
City of South San Francisco FY 2021-22 Proposed Operating Budget
Police Position Listing FY 2021-22
Position
Job
Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N155 Police Chief 1.00 Filled 1.00 0.00
Full Time M280 Police Captain 3.00 Filled 2.50 -0.50
Full Time M275 Police Lieutenant 4.00 Filled 4.50 0.50
Full Time C165 Police Sergeant 13.00 Filled 13.00 0.00
Full Time C100 Police Corporal 16.00 Filled 16.00 0.00
Full Time C115 Police Officer 44.00 Filled 44.00 0.00
Full Time C115 Police Officer 2.00 Vacant 2.00 0.00
Full Time M285 Police Records & Comm. Manager 1.00 Vacant 1.00 0.00
Full Time C200 Supervising Police Records Specialist 1.00 Filled 1.00 0.00
Full Time C110 Police Property/ Evidence Specialist 1.00 Filled 1.00 0.00
Full Time C105 Police Records Specialist 4.00 Filled 4.00 0.00
Full Time C210 Crime Analyst 1.00 Frozen 1.00 0.00
Full Time A365 Supervising Dispatcher 2.00 Filled 2.00 0.00
Full Time A150 Communications Dispatcher 13.00 Filled 13.00 0.00
Full Time A150 Communications Dispatcher 1.00 Frozen 1.00 0.00
Full Time C175 Parking Enforcement Officer 2.00 Filled 2.00 0.00
Full Time C175 Parking Enforcement Officer 1.00 Vacant 1.00 0.00
Full Time C220 Police Media Technician 1.00 Filled 1.00 0.00
Full Time X125 Police Service Technician 4.00 Filled 4.00 0.00
Full Time O340 Senior Administrative Assistant 1.00 Filled 1.00 0.00
Full Time M570 Management Analyst I 1.00 Filled 1.00 0.00
Full Time O315 Administrative Assistant I 1.00 Filled 1.00 0.00
SUBTOTAL Full Time 118.00 118.00 0.00
PT Regular X445 Communications Dispatcher 0.60 Filled 0.60 0.00
SUBTOTAL PT Regular 0.60 0.60 0.00
Hourly X280 Miscellaneous Hourly 0.13 Filled 0.13 0.00
Hourly X125 Police Service Technician 1.52 Filled 1.44 -0.08
Hourly X125 Police Service Technician 0.48 Frozen 0.48 0.00
Hourly X190 Police Property/ Evidence Assistant 0.48 Filled 0.96 0.48
Hourly X193 Police Court Liaison 0.48 Filled 0.48 0.00
Hourly X325 Police Reserve Officer 1.31 Vacant 0.00 -1.31
SUBTOTAL Hourly 4.40 3.49 -0.91
TOTAL FTE - Police 123.00 122.09 -0.91
DEPARTMENTAL PAGES
Page 43
City of South San Francisco FY 2021-22 Proposed Operating Budget
Police
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
%
Change
Payroll $26,974,827 $28,475,130 $28,575,330 $28,724,489 $249,359 0.88%
Supplies & Services 1,323,975 1,436,707 1,474,257 1,691,631 254,924 17.74%
Interdepartmental Charges 1,891,261 1,970,653 1,970,653 1,970,653 0 0.00%
Total Expenditures $30,190,064 $31,882,490 $32,020,240 $32,386,774 $504,283 1.58%
FY 2021-22 Changes & Highlights:
Positions:
• Decrease 0.50 FTE Police Capitan
• Increase 0.50 FTE Police Lieutenant
• Decrease 0.08 FTE Police Service Technician (Hourly)
• Increase 0.48 FTE Police Property/Evidence Assistant (Hourly)
• Decrease 1.31 FTE Police Reserve Officer
Expenditures:
• $242,238 Police Body Cameras Replacement Cycle
• $74,836 Racial and Identity Profiling Act (RIPA)
• $44,850 Restore Police Department Training Budget that was reduced in FY 2021
• $361,924 TOTAL
DEPARTMENTAL PAGES
Page 44
City of South San Francisco FY 2021-22 Proposed Operating Budget
PUBLIC WORKS
Mission Statement: In partnership with our diverse community, we proudly support and
sustain the environment and infrastructure through responsiveness, innovation and
professionalism.
Accomplishment Highlights in Fiscal Year 2020 -21:
Engineering Division – FY 2020-21 Accomplishments
• Completed installation of 4.2 miles Class II and III bicycle lanes as part of the Bike
Lane Gap Closure Project (tr1903 & tr1907).
• Completed installation of three new monument signs throughout the gateways of the
City (pk1701).
• Completed installation of median improvements along El Camino Real between Noor
Ave and Spruce Ave (st1805).
• Entered on-call contracts with 79 consultants for Architectural, Engineering and
Other Professional Services.
• Held a virtual community meeting to discuss the improvements along the El Camino
Real Corridor.
• Completed Pavement Rehabilitation of 20,778 square yards of arterial and collector
streets.
• Completed Street Surface Seal Pavement Maintenance of 351,046 squared yards of
arterial, collector and residential streets.
• Completed Replacement of 60 non-ADA-compliant curb ramps with ADA compliant
curb ramps.
• Completed installation of 19 speed humps on residential streets and 4 Speed
Feedback Signs on residential streets to improve traffic calming.
• Completed installation of two sets of Rectangular Rapid Flashing Beacon at
crosswalks located nearby schools.
• Entered on-call contracts with two consultants for Land Development Engineering.
• Recorded three outside Service Agreements for future unincorporated property
annexations.
• Completed installation of city's first protected bikeway as part of North Access Public
Access Improvement (st1806).
• Completed the North Access Road Public Improvement Project (st1806).
• Received the AWPA Project of the Year Award for North Access Road Public
Improvement Project (st1806).
• Complete overhaul of Engineering permit forms.
• Complete overhaul of Engineering Standard Details.
DEPARTMENTAL PAGES
Page 45
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Entered Cost-Sharing Agreement for Water Quality Control Plant Sea Level Rise
Project with US Army Corps of Engineers (ss1802).
• Adopted Citywide Transportation Impact Fee.
• Completed remodel of Fire Station 64 Dormitory and bathrooms to include better
equipment storage, increase the number of beds in the dormitory, improve privacy
and allow for gender-specific accommodations.
• Completed the design of the Orange Memorial Park Stormwater Capture Project
(SD1801)
• Completed the design of the SSF Smart Corridors Expansion Project (TR2002)
• Awarded C/CAG’s TFCA grant to install new traffic signal detection equipment wit h the
ability to detect bicyclists.
• Successfully negotiated the City’s first bill of sale agreement through the City’s Dig Once
Policy to install 11 miles of underground conduit for future use, which will enable the
City to more easily and cheaply install fiber by threading it through existing conduits to
build out the City’s network and expand Wi-Fi access citywide.
• Began installation of an automated traffic signal performance measures (ATSPM) system
with funding provided by MTC through the IDEA grant
Maintenance Division – FY 2020-21 Accomplishments
• Completed evaluation and implementation of city’s street sweeping schedule to
improve efficiency and performance.
• Awarded grant funding from SMC Transportation Authority for operations of Free
South City Shuttle until June 30, 2022 and have continued safe and successful
operations.
• Launched new and free app providing real-time data and location of Free South City
Shuttle for its riders.
• Installation of 10 BigBelly smart and solar waste and recycling units in the downtown
area to streamline operations and collection efficiencies, maintain city’s sustainable
practices and reduce carbon footprint.
• Inspected city-owned storm drain inlets and verified inlet markings were legibly
labeled with an appropriate pollution prevention message, in compliance with the
City’s Municipal Regional Permit. Installed 1,040 new “Flows to Bay” medallions.
• Inspected and serviced 132 laterals.
• Adjusted maintenance staff to increase the level of service to meet downtown’s
needs
• Implement use of battery-packed leaf blowers to decrease greenhouse emissions.
• Flushed 264,874 linear feet (50.17 miles) of sanitary sewer main for blockage
prevention.
• Removed and replaced 47 tons of asphalt
• Filled 103 potholes
• Collected over 1,300 cubic yards of debris from street sweepers
DEPARTMENTAL PAGES
Page 46
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Completed 22 Traffic Advisory Committee requests
• Installed 11 outdoor dining sites along Grand Avenue and Linden Avenue
• Assisted in five city food drives - staff was responsible for setting up/removing traffic
control devices. Unloading of food and assisted with distribution.
• Addressed 4,102 requests for service from the public (see breakdown below).
Water Quality Control Plant (WQCP) Division – FY 2020-21 Accomplishments
• Achieved all compliance regulations set forth by our National Pollutant Discharge
Elimination System (NPDES) and pretreatment programs, in specific, compliance with
the Clean Water Act (CWA).
• Achieved construction completion goal of 50% of the 49-million-dollars capital
improvement Wet Weather-Digesters Project to enhance and improve its
conservation, recovery, and energy infrastructure as well as increased capacity and
facilities to meet NPDES permit regulations. This project includes upgrades and new
construction of the following.
o Secondary Clarifier No. 4
o Modification to the Mixed Liquor Channel
o Modification to Aeration Basins No. 5 through No. 9
o Storm Water Pump Station No. 4 and No. 5
o Replacement of Digester No. 1
o Demolition of Digester No. 2
o Modifications to Digester No. 3
o Modifications to Digester Controls Building No. 1 and No. 2
o Addition of Recuperating Thickening System
Illegal
Dumping/Homele
ss Encampment
1094
Traffic Sign &
Marking
346
Shopping Cart
412Sewer & Storm
163
Streetlight
161
Traffic Signal
189
Concrete &
asphalt
236
Graffiti abatement
238
Parking Meter
10
Possible code
violation
877
DEPARTMENTAL PAGES
Page 47
City of South San Francisco FY 2021-22 Proposed Operating Budget
o Digester No. 1 Sludge Transfer Sump
o Digester Draining Pump Station
o Digester Gas Conditioning System
o Modification of Air Floatation Thickener Equipment Building
• Achieved construction completion goal of 99% of the 2-million-dollar capital
improvement investment project to replace and enhance the Sodium Hypochlorite
Facility. This project includes upgrades and new construction of the fo llowing.
o Replacement of three Sodium Hypochlorite storage tanks
o Replacement of various metering pumps
o Installation of new plastic process piping
o Installation of new heated safety eyewash stations to meet
disinfection regulations with our National Pollutant Discharge
Elimination System (NPDES)
• Achieved construction completion goal of 99% of the 3.5-million-dollar capital
improvement to replace and upgrade the WQCP Switchgear & Cogeneration Controls.
This project includes upgrades of the following:
o New Main Power Service
o Replacements for Motor Control Center B
o Replacement of Switchboard K-2
o Upgrades to Switchboard K
o Creation of electrical Interconnection of MCC-S with MCC-S1
o Installation of a new power meter network for Switchboard
• Achieved construction completion goal of 75% of the 6.4-million-dollar capital
improvement to upgrade Sanitary Sewer Pump Station No. 2. This project includes
upgrades of the following:
o Replacing two existing 20 HP pumps with three 25 HP submersible
pumps
o Upsizing pump motors and replacing the motor control center
o Adding new programmable logic controllers with auto-dialers and a
telemetry connection to the City’s Supervisor Control and Data
Acquisition (SCADA) control system
o Installing new variable frequency drives
o Relocating and enlarging the wet well
o Installing a new standby generator outdoors to replace the existing,
outdated indoor unit.
• Achieved construction completion goal of 99% to upgrade Sanitary Sewer Pump
Station No. 1 in partnership with Garney Construction. This project includes upgrades
of the following:
o Completely a brand-new station including wet well, pumps, force
main, and standby generator.
o Added programmable logic controllers with auto-dialers and a
telemetry connection to the City’s Supervisor Control and Data
DEPARTMENTAL PAGES
Page 48
City of South San Francisco FY 2021-22 Proposed Operating Budget
Acquisition (SCADA) control system
o Installed variable frequency drives
• Achieved construction completion goal of 25% of the 7.8-million-dollar capital
improvement to provide Plant-Wide Coating and Corrosion Protection. This project
includes upgrades of the following:
o Provide re-coating and corrosion protection to over 1,000 individual
components, including structural supports, equipment, electrical
boards and wiring, pumps, pipes, valves, and vaults in 46
buildings/process units and 13 pump stations.
o The purpose of this project is to prolong the useful life of the WQCP’s
system components, meet service expectations and regulatory
requirements, and safeguard the system’s safety and reliability.
• Continued to revise the Facilities Master Plan to create and complete a capital
improvement project to upgrade the Dewatering and Biosolids Facility, create of a
Food Waste and Fats, Oils, and Grease receiving station, and replace the
Cogeneration Engine with a larger, more efficient unit to meet the go al of 100%
energy neutrality by 2025. This goal will save the WQCP approximately $960,000 a
year in electricity costs; reduce Biosolids sludge hauling costs from approximately 1-
million dollars-per-year to $300,000, and meet Senate Bill 1383 regulations to reduce
organic loadings to landfills.
• Explored partnerships with South Bayside Waste Management Authority and South
San Francisco Scavenger companies to trial and receive food waste onsite to reduce
organic loadings to landfills while creating a more sustainable methane fuel to power
the WQCP’s Cogeneration to reduce electricity demand costs and dependence on
PG&E electricity.
• Continued to develop and upgrade an online Operations and Maintenance Manual
for all staff to utilize to more efficiently access information to diagnose and
troubleshoot WQCP plant and station equipment.
• Refurbished of all Sanitary Sewer pump station sewer grinder systems.
• Performed preventative maintenance and refurbishment of all Influent, Effluent, and
pump stations sewage pumps.
• Calibrated and adjust all WQCP and Sanitary Sewer pump stations flow meters to
meet NPDES permit requirements.
• Continued Bayworks Partnership for Training and Resource Exchange Program.
• Continued Community Outreach efforts with WQCP plant tours, at the City’s Farmers
Market and annual Citizens Academy.
• Continued wastewater, safety, and career development training for division staff.
FY 2021-22 Public Works Objectives
• Begin construction of Orange Memorial Park Storm Water Capture Project.
• Begin construction of the West Orange Ave and Hillside Blvd Pedestrian Crossing
Enhancements Project (tr2001).
DEPARTMENTAL PAGES
Page 49
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Begin construction of the Oyster Point Blvd and East Grand Ave Corridor
Improvements Project (tr1602).
• Begin construction of the Caltrain Access & Bay Trail Gap Closure Project (st2003).
• Begin construction of the Grand Ave and Airport Blvd Streetscape Improvement
Project (st1801).
• Complete the study of the Local Road Safety Plan (tr2103).
• Continue to improve the City's signal infrastructure through adaptive t raffic signals
control system and improved technologies.
• Continue city's Pavement Management Program to rehabilitate city streets.
• Complete Caltrain Station Enhancement (st1603).
• Complete South Airport Belle Aire Public Access Improvement (st2004).
• Complete Sewer Master Plan (ss1801).
• Complete evaluation and implementation of city’s street sweeping schedule to
improve efficiency and performance.
• Begin purchasing of EV passenger vehicles in support of city and county's zero
emission guidelines and goals.
• Increase public outreach efforts of Free South City Shuttle service to SSF community.
• Adopt SB 1383 Organics Recycling ordinance to achieve reductions in the statewide
emissions of short-lived climate pollutants.
• Strive to proactively address community preservation issues through the code
enforcement process by:
o Improving system to help regulate short-term rentals in SSF
o Working diligently with ECD to develop effective process when addressing
unpermitted construction cases
o Continuing building positive relationships with residents in the SSF community
• Continue application of safety practices in all department operations and maintaining
low injury occurrences.
• Continue adoption of technology in city vehicles to improve efficiencies.
• Propose implementation of Point of Sale Sewer Lateral Ordinance.
• Continue design of South Linden Avenue Grade Separation Project with San Bruno.
• Propose a Citywide Transportation Impact Fee.
• Continue meeting all compliance regulations set forth by our National Pollutant
Discharge Elimination System (NPDES) and pretreatment programs, in specific,
compliance with the Clean Water Act (CWA).
o Continue to develop and upgrade an online Operations and Maintenance
Manual for all staff to utilize to more efficiently access information to
diagnose and troubleshoot WQCP plant and station equipment.
o Continue Bayworks Partnership for Training and Resource Exchange Program.
• Continue wastewater, safety, and career development training for division staff.
DEPARTMENTAL PAGES
Page 50
City of South San Francisco FY 2021-22 Proposed Operating Budget
Public Works Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N160 Director of Public Works/City Eng 1.00 Filled 1.00 0.00
Full Time M820 Deputy Public Works Director 1.00 Filled 1.00 0.00
Full Time M760 Engineer- Principal 1.00 Filled 1.00 0.00
Full Time M340 Engineer- Senior 3.00 Filled 3.00 0.00
Full Time M115 Engineer- Associate 1.00 Filled 1.00 0.00
Full Time A168 Engineering Technician- Senior 1.00 Filled 1.00 0.00
Full Time M750 Program Manager 1.00 Filled 1.00 0.00
Full Time M570 Management Analyst I 0.00 Frozen* 1.00 1.00
Full Time M560 Management Analyst II 1.00 Frozen 0.00 -1.00
Full Time A500 Electrical Technician- Senior 1.00 Filled 1.00 0.00
Full Time A370 Sweeper Operator 1.00 Filled 1.00 0.00
Full Time A370 Sweeper Operator 1.00 Vacant 1.00 0.00
Full Time A200 Public Works Maintenance Worker - Lead 4.00 Filled 4.00 0.00
Full Time A360 Public Works Maintenance Worker- Sr 3.00 Filled 3.00 0.00
Full Time A275 Public Works Maintenance Worker 9.00 Filled 9.00 0.00
Full Time A275 Public Works Maintenance Worker 1.00 Frozen 1.00 0.00
Full Time A275 Public Works Maintenance Worker 1.00 Vacant 1.00 0.00
Full Time A345 Equipment Mechanic – Lead 1.00 Vacant 1.00 0.00
Full Time A335 Electrical Technician – Lead 1.00 Filled 1.00 0.00
Full Time A160 Electrical Technician 1.00 Filled 1.00 0.00
Full Time A160 Electrical Technician 1.00 Frozen 1.00 0.00
Full Time M255 Maintenance Supervisor 2.00 Filled 2.00 0.00
Full Time M835 Electrical Maintenance Supervisor 1.00 Filled 1.00 0.00
Full Time A310 Public Works Inspector 1.00 Vacant 1.00 0.00
Full Time A175 Equipment Operator 1.00 Frozen 1.00 0.00
Full Time A170 Equipment Mechanic 3.00 Vacant 3.00 0.00
Full Time M355 Plant Superintendent 1.00 Filled 1.00 0.00
Full Time M465 Assistant Plant Superintendent 1.00 Filled 1.00 0.00
Full Time M745 Plant Maintenance Supervisor 1.00 Filled 1.00 0.00
Full Time M450 Environmental Compliance Supervisor 1.00 Filled 1.00 0.00
Full Time M220 Laboratory Supervisor 1.00 Filled 1.00 0.00
Full Time D190 Plant Operator – Lead 4.00 Filled 4.00 0.00
Full Time D180 Plant Mechanic – Lead 1.00 Filled 1.00 0.00
Full Time D170 Laboratory Chemist -Senior 1.00 Filled 1.00 0.00
Full Time D160 Environmental Compliance Inspector- Sr 1.00 Filled 1.00 0.00
Full Time D155 Environmental Compliance Inspector II 2.00 Filled 2.00 0.00
Full Time D210 Environmental Compliance Inspector I 1.00 Filled 1.00 0.00
Full Time D200 Plant Operator III 6.00 Filled 6.00 0.00
Full Time D150 Plant Operator II 2.00 Filled 2.00 0.00
Full Time D145 Plant Operator I 2.00 Filled 2.00 0.00
Full Time D135 Plant Mechanic II 3.00 Filled 3.00 0.00
Full Time D135 Plant Mechanic II 1.00 Vacant 1.00 0.00
Full Time D130 Plant Mechanic I 2.00 Filled 2.00 0.00
DEPARTMENTAL PAGES
Page 51
City of South San Francisco FY 2021-22 Proposed Operating Budget
Public Works Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time D140 Plant Electrician II 2.00 Filled 2.00 0.00
Full Time D105 Plant Electrician I 1.00 Filled 1.00 0.00
Full Time D125 Plant Utility Worker 1.00 Filled 1.00 0.00
Full Time D125 Plant Utility Worker 1.00 Vacant 1.00 0.00
Full Time D120 Laboratory Chemist 2.00 Filled 2.00 0.00
Full Time D220 Plant Mechanic, Apprentice 1.00 Vacant 1.00 0.00
Full Time O310 Administrative Assistant II 2.00 Filled 2.00 0.00
Full Time O315 Administrative Assistant I 4.00 Filled 4.00 0.00
Full Time A145 Code Enforcement Officer 2.00 Filled 2.00 0.00
Full Time A145 Code Enforcement Officer 1.00 Vacant 1.00 0.00
Full Time A245 Parking System Technician 1.00 Filled 1.00 0.00
SUBTOTAL Full Time 92.00 92.00 0.00
Hourly X280 Miscellaneous Hourly (Interns) 0.00 Filled 1.85 1.85
Hourly X545 Laboratory Chemist 0.50 Filled 0.50 0.00
SUBTOTAL Hourly 0.50 2.35 1.85
TOTAL - Public Works 92.50 94.35 1.85
* Marked as frozen but will be open to recruitment in exchange for freezing of future vacancy.
Public Works
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted % Change
Payroll $3,431,272 $2,825,654 $2,825,654 $3,339,119 $513,466 18.17%
Supplies & Services 1,705,428 1,888,426 2,050,049 1,579,326 -309,100 -16.40%
Interdepartmental Charges 1,019,505 1,059,984 1,059,984 1,059,984 0 0.00%
Total Expenditures $6,156,204 $5,774,064 $5,935,686 $5,978,429 $204,366 3.54%
DEPARTMENTAL PAGES
Page 52
City of South San Francisco FY 2021-22 Proposed Operating Budget
FY 2021-22 Changes & Highlights:
Positions
• Downgrade 1.0 FTE Management Analyst II to Management Analyst I; position frozen
but subject to recruitment in exchange for vacant position
• Unfreeze 1.0 Senior Electrical Technician filled through promotion
• 1.0 FTE Sweeper Operator will start recruitment around September 2021
• Increase 1.85 FTE Miscellaneous Hourly (Engineering Interns)
Expenditures
• $50,000 for Grant Administration
• $120,000 Bi-annual Clean–up Days
• 170,000 TOTAL
• $665,900 South City Shuttle Program for FY2021-22 reflected in Expenditures total
DEPARTMENTAL PAGES
Page 53
City of South San Francisco FY 2021-22 Proposed Operating Budget
LIBRARY
Mission Statement: South San Francisco Public Library is actively committed to providing access
to the best possible combination of library materials and services to meet the informational,
educational, and recreational needs of our multicultural community in a professional manner
with a human touch.
The Department supports its mission to the City through:
• Instruction, assistance and access to informational, recreational and educational
resources via the library’s print, audio visual, electronic and local history collections
• Customer service-oriented and patron-centered programs and services
• Partnerships with local businesses, agencies, schools and residents, working together to
meet the needs of our community
• Promotion of literacy and lifelong learning through educational programs, classes,
reference services and collections
• Promotion of school success, youth development and the joy of reading
• Bridging the digital divide by providing access to STEM equipment, tools, techniques and
learning opportunities
Accomplishment Highlights in Fiscal Year 2020 -21:
• Modification of core library services to comply with State and County pandemic
restrictions, including Curbside Service, Books by mail, reference and Tech Drop In by
phone.
• Community Learning Center Computer Lab, which first opened in May 2020, completed
283 appointments between July and December. Participants filed unemployment
insurance claims, looked for jobs, printed supporting documents for financial assistance
applications, emailed to medical/ social services, and learned how to navigate Distance
Learning.
• Programming continued virtually with storytimes and computer classes held regularly
on Facebook Live and Zoom.
• Completed over 8,000 curbside appointments and mail delivery requests.
• The Main Library served as a 29-day Vote Center, welcoming nearly 3,000 people to
participate in the democratic process.
• A Voter Engagement team, funded by a County grant, performed outreach in South San
Francisco, achieving an increase in voter turnout of more than six percent, higher than
that State and County averages.
• Library personnel staffed the City’s Census Outreach team, achieving a response rate of
79.9%.
DEPARTMENTAL PAGES
Page 54
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Contacted more than 3,000 residents aged 55 and over by phone and countless others
online to provide critical information on COVID-19, part of a Countywide grant-funded
outreach project.
• Implemented and expanded in-person learning hub at the Community Learning Center
to support 40 students through the SSFUSD's Distance Learning model.
• Led the San Mateo 101 Express Lanes Equity Study Community Partner Program,
gathering input from residents on transportation needs.
• New library and recreation center progress: Completed design development phase and
began construction phase.
• Celebrated the history of South San Francisco’s City Hall with a commemorative video,
while also engaging the children with a “Build your own future City Hall” project and
musical birthday party.
• Implemented the Bringing the Library to You California Initiative/ Out-of-School Time
grant by offering a Teen Volunteer and Career Workshop as well as trainings on Mental
Health and Social Emotional Learning for the Library, Parks and Recreation, Boys and
Girls Clubs of North San Mateo County, and other partners from the SSF Community
Collaborative for Children's Success.
• Completed an ongoing “Book to Action” program series for caregivers, with seminars
on self-care, stress management, Alzheimer’s, and more.
• Checked out Memory Kits to aid caregivers and families in providing mental stimulation
to members experiencing dementia or Alzheimer’s, funded by a State Library grant.
• Strengthened Wi-Fi coverage at Main Library to extend throughout parking lot,
providing access to the internet that was lost with the public closure of library buildings.
• The Library’s Annual Summer Learning Challenge was made virtual, with dozens of
activities, books, and craft kits made available to kids an d families for at-home
participation. More than 2,000 children participated in this new online format.
• Partnered with South San Francisco Unified School District (SSFUSD) and San Mateo
County Library (SMCL) in supporting the Big Lift Inspiring Summers (BLIS) program and
embedding a library staff member as a Coach in the Spruce Elementary School BLIS site.
• Adapted Family Literacy Services in-person model to remote workshop delivery by
training low income/ literacy families to use video conference tool and by delivering
literacy materials. 229 touchpoints/ average of 23 families participated in workshop
series where staff modeled read-aloud techniques for children and guests
shared community resources.
• Distributed 2,000 activity kits to families through a partnership with the school
district’s meal distribution sites.
• Curated distance-learning resources through the website and social media to help
families with educating their children at home.
• Established new readers’ advisory services for adults (ReadThis!) and kids (Read This!,
Jr.) with personalized book recommendations from librarians.
DEPARTMENTAL PAGES
Page 55
City of South San Francisco FY 2021-22 Proposed Operating Budget
• Launched new virtual clubs for youth and adults, including Girls Who Code, Choose
Your Own Adventure, First Chapter Book Club, and Cookbook Club.
• Added more digital content by acquiring new e-books, using a State Library grant.
Objectives for Fiscal Year 2021-22:
*indicates a City-wide initiative
• Partnerships
Grow volunteerism at the library through partnerships with local community groups.
• Big Lift Inspiring Summers
Continue supporting the BLIS, summer learning partnership, with SSFUSD and SMCL.
• Citizens' Academy*
Plan for and participate in this year’s anticipated Citizen’s Academy.
• City Hall Centennial-plus-one*
Participate in the planning of this fall’s anticipated City Hall Centennial-plus-one
celebration.
• Collections RFP
Finalize and publish a Request for Proposal for collection services, bringing
recommendation for award(s) of contract to City Council.
• Digital collections upgrade
Pending budget approval, implement a digital collections upgrade to expand access to
online books, magazines, television and film for South San Francisco residents.
• Disaster response training*
Participate in the anticipated City disaster response training and incorporate lessons
learned within the department.
• Distance support for in-person library services
Implement a mobile checkout application for contactless item checkout as well as chat
and screen sharing services for support of in-library computer use
• Employee wellness and recognition committee*
Participate in the anticipated citywide effort and incorporate committee work within
the department.
• Farmer's Market relocated to downtown*
Participate in weekend events at the Farmer’s Market by providing programming and
collections on site.
• History brochure*
Participate in the planned City effort to produce a local history brochure.
• Literacy Services in-person services
Continue implementing our plan for safe and effective reopening of all Project Read and
CLC in-person programs in order to increase services to the community while meeting
department and grant goals.
• Martin Elementary School centennial video
Produce a short video on the history of Martin Elementary School as it celebrates 100
years of educating students.
DEPARTMENTAL PAGES
Page 56
City of South San Francisco FY 2021-22 Proposed Operating Budget
• New Library construction planning*
Participate in the planning of the construction of the new library and recreation center.
• Onboarding and orientation of city employees*
Participate in this anticipated City initiative and incorporate committee work back at the
department.
• Poetry engagement
In partnership with Youth Advisory Council, develop a program or series of programs
highlighting the work of poets of South San Francisco.
• Recovery of library in-person services*
Re-establish in-person browsing of collections at Main and Grand Avenue libraries.
• Safety recognition program*
Participate in the anticipated safety recognition program as needed.
• Social media growth*
Grow social media audiences through additional staff training and development on the
use of social media.
• Student Success Initiative
Continue to partner with the school district to issue new library cards to groups of
elementary school students.
• SSF Commission on Racial and Social Equity*
Participate in the work of the City commission as needed while implementing related
projects at the department, including an audit of the book collections.
• SSF Gives fundraising campaign*
Continue fundraising for the New Library and Parks and Recreation Center construction,
programs, and equipment through the SSF Gives capital campaign.
• Summer Jobs Program for Youth*
Establish a position at the library for one of the participants of this City program.
• Summer internships*
Establish positions at the library for several participants of this City program.
• Summer Learning Program
Offer a robust summer learning program for the young readers of South San Francisco,
relying on virtual gatherings and take-home activities.
• Vaccine Outreach*
Pending additional funding, continue the work performed this year as part of the San
Mateo County partnership to educate the residents of South San Francisco on
vaccinations.
• Volunteer Income Tax Assistance
Serve 200 households of SSF and surrounding communities through Project Read's VITA
grant site, which is partially supported through a grant from the United Way Bay Area.
Budget Highlights for Fiscal Year 2021-2022
• Expand in-library programs and services while maintaining popular virtual programs
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City of South San Francisco FY 2021-22 Proposed Operating Budget
• Continue to enhance digital collections and support patron accessibility and usage
• Support SSFUSD students by adapt CLC Learning Hub hours and activities in alignment
with school schedules and curriculum
• Continue New Main Library, Parks and Recreation Center fundraising and promotion
campaign; complete of FF&E selection for new facility
Library Position Listing FY 2021-22
Position Job Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N110 Library Director 1.00 Filled 1.00 0.00
Full Time M640 Assistant Library Director 1.00 Filled 1.00 0.00
Full Time M560 Management Analyst II 1.00 Filled 1.00 0.00
Full Time M235 Library Program Manager 3.00 Filled 3.00 0.00
Full Time M500 Literacy Program Manager 1.00 Filled 1.00 0.00
Full Time A445 Literacy Services Coordinator 2.00 Filled 2.00 0.00
Full Time A445 Literacy Services Coordinator 1.00 Vacant 1.00 0.00
Full Time A670 Supervising Library Specialist 2.00 Filled 2.00 0.00
Full Time A240 Librarian II 1.00 Filled 1.00 0.00
Full Time A240 Librarian II 3.00 Filled 3.00 0.00
Full Time A240 Librarian II 1.00 Frozen 1.00 0.00
Full Time A240 Librarian II 1.00 Filled 1.00 0.00
Full Time A210 Librarian I 1.00 Filled 1.00 0.00
Full Time A215 Library Assistant II 1.00 Filled 1.00 0.00
Full Time O310 Administrative Assistant II 2.00 Filled 2.00 0.00
SUBTOTAL Full Time 22.00 22.00 0.00
PT Regular A215 Library Assistant II 2.40 Filled 2.40 0.00
Full Time SUBTOTAL PT Regular 2.40 2.40 0.00
Hourly X210 Librarian I 1.26 Filled 1.26 0.00
Hourly X220 Library Assistant I 2.96 Filled 2.96 0.00
Hourly X220 Library Assistant I 0.25 Frozen 0.25 0.00
Hourly X235 Library Clerk 2.02 Filled 2.02 0.00
Hourly X235 Library Clerk 0.18 Frozen 0.18 0.00
Hourly X250 Library Page 4.97 Filled 4.97 0.00
Hourly X415 Office Specialist- Hourly 0.50 Frozen 0.50 0.00
Hourly X440 Office Assistant- Hourly 0.05 Filled 0.05 0.00
Hourly X655 Literacy Services Asst. Coord. 0.38 Filled 0.38 0.00
Hourly X665 Literacy Services Asst. I 0.38 Vacant 0.38 0.00
Hourly X670 Librarian II 0.80 Filled 0.80 0.00
SUBTOTAL Hourly 13.75 13.75 0.00
TOTAL FTE - Library 38.15 38.15 0.00
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City of South San Francisco FY 2021-22 Proposed Operating Budget
Library
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
%
Change
Payroll $4,721,310 $4,654,426 $4,750,472 $4,819,409 $164,983 3.54%
Supplies & Services 645,580 755,392 848,359 764,212 8,820 1.17%
Interdepartmental Charges 573,980 638,314 638,314 638,314 0 0.00%
Total Expenditures $5,940,870 $6,048,132 $6,237,144 $6,221,935 $173,803 2.87%
FY 2021-22 Changes & Highlights:
Positions
• Upgraded 1.0 FTE Librarian I to Librarian II (per MOU)
Expenditures
• $5,320 Mobile Check out App
• $3,500 Computer Lab and Wired Classrooms Safety setup
• $8,820 TOTAL
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City of South San Francisco FY 2021-22 Proposed Operating Budget
PARKS & RECREATION DEPARTMENT
Mission Statement: Provide opportunities for physical, cultural, and social well-being; ensure
effective development, scheduling, use and maintenance of public facilities, parks, and open
space; and deliver services in a timely, efficient, and cost-effective manner.
The Department Supports its Mission to the City Through the Activities of Three Divisions:
• Parks Division - Creating and maintaining parks and open spaces that are safe, clean,
and sustainable while engaging the public with educational opportunities about South
San Francisco’s outdoor resources;
• Facilities Division - Managing and maintaining public buildings that are functional,
active, and efficient;
• Recreation Division - Sponsoring recreation and enrichment programs that meet
community needs, address childhood obesity and promote wellness, create a culture
of curiosity and learning, enhance the quality of life for the participants, and stimulate
economic and community development.
Accomplishment / Initiative Highlights in Fiscal Year 2020-21:
While the COVID-19 pandemic and subsequent fiscal constraints significantly impacted the
second half of fiscal year 2020-21, the Parks and Recreation Department is proud of its
accomplishments in the face of these challenges. The following list represent s only some of
the fiscal year highlights, including some initiatives that showcase the essential role that parks
and recreation professionals, spaces, and services have played in response to the pandemic.
• Provided essential nutrition and food relief efforts for thousands of residents,
particularly seniors, though partnerships with San Mateo County, Second Harvest Food
Bank, and the city-operated food box program;
• Safely operated full day programs for children of essential workers including: licensed
preschool, distance and expanded learning programs for school-age children, and
summer camps;
• Provided facilities that supported essential services including: five Red Cross Blood
Drives, two food drives, flu vaccine clinics, voting centers, CPR trainings, and an
evacuation/cooling center for those displaced by the Diamond Fire;
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
• Prepared and maintained City spaces for public use during a global pandemic through
weekly playground sanitization, increased sanitation of public restrooms and common
areas, upgrade to high grade HVAC filters, and installation of sneeze guards in City
offices and reception areas;
• Supported healthy and active residents by offering various recreational opportunities
such as tennis courts, lap swim, and open gym by reservation; virtual an d in-person
classes; and sports camp clinics;
• Hosted innovative and safe community events including: a Halloween themed drive-In
movie, virtual Thanksgiving 5K Fun Run, Winter Wonderland window displays, Wreath
Workshop, remote Valentine’s for the Troops, and the Easter Bunny Photo-Hop;
• Introduced new programs encouraging community members to explore our parks
through the launch of Agents of Discovery, guided Sculpture Garden audio tours, and
the mobile Park to Park program;
• Provided opportunities for community members to safely volunteer through virtual
California Coastal Clean Up Day;
• Supported the Cultural Arts Commission with the installation of two new sculptures:
Rusty Orb, and The Giraffe; assisted with hosting three virtual art shows: Día de
Muertos/Day of the Dead general art exhibit, Living in Virtual Times photography
exhibit, and Celebrating Earth Day youth art exhibit;
• Expanded communication opportunities with aging adults through increased
publication and distribution of the Senior Connections newsletter, and by conducting
thousands of wellness and socialization calls;
• Provided free tax service to older adults using a multi-step (drop-off/pick up) tax
preparation procedure in partnership with the AARP Tax-Aide Program;
• Contributed to the City’s efforts in improving our urban footprint through the planting
of over 100 trees city-wide, as well as the planting of over 6,000 lupine seeds across
Sign Hill to serve as hosts for the endangered mission blue butterfly;
• Began the second year of a two-year grant from San Mateo County Measure K funds
totaling $75,600 for invasive weed removal and volunteer engagement on Sign Hill;
• Awarded $135,000 grant from the Priority Conservation Area for restoration work and
creating a comprehensive master plan for Sign Hill; allowing continued restoration
efforts and planning Sign Hill’s trail realignment, conservation efforts, and a general
overall management plan for the entire hill;
• Responded to the October 2020 Sign Hill Fire with erosion control measures, dead and
damaged tree removals, and hydroseeding with native seed blends to restore the hill
and make it more resilient to heavy rains and future fires;
• Adopted maintenance responsibility for South San Francisco Unified School District’s
Buri Buri School Ballfield, making this newly renovated park amenity open to the public;
• Completed the citywide Urban Forest Master Plan which will serve as as the guiding
document for urban forest management and tree care for the next 15 years,
• Maintained and updated City facilities through the refinishing of the Municipal Services
Building Social Hall hardwood floors, replacement of pipes and restoration of the tile
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
flooring of Fire Station 65 showers, remodeling of the Joseph A. Fernekes Recreation
Building reception area, upgrade of the Magnolia Senior Center with interior wall
repairs and painting, and completion of an LED lighting retrofit project at the
Corporation Yard;
• Natural Resource Specialist, Emma Lewis, was awarded the prestigious award of
“Young Leader” by Bay Nature for their 2021 Local Hero Awards for her work with the
City’s Sign Hill Stewards program;
• Recreation Supervisor, Erin O’Brien, was elected at California Parks and Recreation
Society District 4 Director At Large;
• City Council adopted an art impact fee ordinance that has the potential to expand
public art opportunities in South San Francisco;
• Initiated master plan efforts for Orange Memorial Park, childcare, and public art to
inform future renovation and expansion opportunities;
• Began planning the construction of a new preschool in the Westborough neighborhood
that has the potential to improve neighborhood park amenities.
Objectives For Fiscal Year 2021-22:
In FY 2021-22, the Parks and Recreation Department looks forward to restoring and improvin g
upon its pre-COVID-19 pandemic operations, carrying forward valuable lessons learned during
the pandemic to streamline operations and better serve the community. In addition, the
Department hopes to build its capacity in order to meet the needs of sever al new initiatives
and program expansion opportunities listed below.
• Continue COVID-19 preventative measures following public health guidance and best
practices to maximize the health and safety of staff and community members;
• Restore fiscal year 2020-2021 budget reductions and frozen positions related to the
COVID-19 pandemic;
• Secure funding required to maintain new/expanding areas of maintenance and
programming such as Oyster Point, the new Westborough Preschool and other
potential childcare expansion opportunities, and the new Community Civic Campus
that will include a new Police Department, and community center/library building;
• Complete master plan efforts for Orange Memorial Park, childcare, and public art,
which began in fiscal year 2020-2021, and prioritize and secure funding to initiate
projects identified by each master plan;
• Complete design for Orange Park Ballfields in coordination with Capital Programs
Department;
• Continue upgraded of City facilities with energy efficient lighting, sensors on bathroom
fixtures, refreshed flooring, fresh paint and carpets;
• Expanded the energy management system for efficient operation of public buildings;
• Expanded cost reduction and sustainability efforts through new building recycling
stations;
• Expanded the access control management system for more security and efficient
operation of public buildings; and
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City of South San Francisco FY 2021-22 Proposed Operating Budget
• Replace the HVAC system, lower roof and install an Energy Management System in
Terrabay Gym facility.
Parks and Recreation Position Listing FY 2021-22
Position
Job
Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time M845 Deputy Director of Parks & Recreation 1.00 Filled 1.00 0.00
Full Time M750 Program Manager- Parks 1.00 Filled 1.00 0.00
Full Time M750 Program Manager – Rec 1.00 Filled 1.00 0.00
Full Time M750 Program Manager - Facilities 1.00 Filled 1.00 0.00
Full Time M800 Assistant Recreation Supervisor 1.00 Filled 1.00 0.00
Full Time M825 Business Manager 1.00 Frozen 1.00 0.00
Full Time M255 Parks & Recreation Supervisor- Parks 2.00 Filled 2.00 0.00
Full Time M255 Parks & Recreation Supervisor- Facilities 1.00 Filled 1.00 0.00
Full Time M530 Rec & Comm Svcs Coordinator 12.00 Filled 12.00 0.00
Full Time M530 Rec & Comm Svcs Coordinator 2.00 Filled 2.00 0.00
Full Time M530 Rec & Comm Svcs Coordinator 1.00 Filled 0.00 -1.00
Full Time M295 Rec & Comm Svcs Supervisor 5.00 Filled 5.00 0.00
Full Time A495 Preschool Teacher I 2.00 Filled 2.00 0.00
Full Time A680 Preschool Teacher II 4.00 Filled 4.00 0.00
Full Time A680 Preschool Teacher II 2.00 Filled 2.00 0.00
Full Time A375 Tree Trimmer 1.00 Filled 1.00 0.00
Full Time A375 Tree Trimmer 1.00 Vacant 1.00 0.00
Full Time A280 Maintenance Craft Worker 2.00 Filled 2.00 0.00
Full Time A195 Lead Parks Maintenance Worker 2.00 Filled 2.00 0.00
Full Time A350 Senior Parks Maintenance Worker 3.00 Filled 3.00 0.00
Full Time A350 Senior Parks Maintenance Worker 1.00 Filled 1.00 0.00
Full Time A250 Parks Maintenance Worker 11.00 Filled 11.00 0.00
Full Time A250 Parks Maintenance Worker 1.00 Vacant 1.00 0.00
Full Time TBD Arborist Technician 1.00 Frozen 1.00 0.00
Full Time A505 Groundsperson 2.00 Filled 2.00 0.00
Full Time A465 Building Maintenance Crafts Worker 2.00 Filled 2.00 0.00
Full Time A190 Lead Building Maintenance Custodian 2.00 Filled 2.00 0.00
Full Time A320 Sr Building Maintenance Custodian 4.00 Filled 4.00 0.00
Full Time A140 Building Maintenance Custodian 3.00 Filled 3.00 0.00
Full Time A140 Building Maintenance Custodian 1.00 Filled 1.00 0.00
Full Time A140 Building Maintenance Custodian 1.00 Frozen 1.00 0.00
Full Time O315 Administrative Assistant I 1.00 Filled 1.00 0.00
Full Time O310 Administrative Assistant II 1.00 Filled 1.00 0.00
Full Time O310 Administrative Assistant II 1.00 Vacant 1.00 0.00
Full Time O310 Administrative Assistant II 1.00 Frozen 1.00 0.00
SUBTOTAL Full Time 79.00 78.00 -1.00
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
Parks and Recreation Position Listing FY 2021-22
Position
Job
Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
PT Regular A640 Community Services Site Coordinator 0.05 Filled 0.75 0.70
PT Regular A650 Cultural Arts Specialist 0.50 Filled 0.50 0.00
PT Regular A610 Recreation Leader II 1.06 Filled 1.06 0.00
PT Regular A620 Recreation Leader III 0.75 Filled 0.75 0.00
PT Regular A515 Recreation Leader IV 0.50 Filled 0.50 0.00
SUBTOTAL PT Regular 2.86 3.56 0.70
Hourly X555 Hourly, Van Driver 1.00 1.00 0.00
Hourly X185 Hourly, Building Maintenance Custodian 2.46 2.46 0.00
Hourly X440 Hourly, Office Assistant 0.50 0.50 0.00
Hourly X300 Hourly, Park Maintenance Worker 1.36 1.36 0.00
Hourly X350 Hourly, Recreation Instructor 6.63 6.63 0.00
Hourly X360 Hourly, Recreation Leader I 1.75 1.75 0.00
Hourly X365 Hourly, Recreation Leader II 12.54 12.54 0.00
Hourly X370 Hourly, Recreation Leader III 37.91 37.91 0.00
Hourly X375 Hourly, Recreation Leader IV 4.73 4.73 0.00
SUBTOTAL Hourly 68.88 68.88 0.00
TOTAL FTE - Parks & Recreation 150.74 150.44 -0.30
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
Parks and Recreation
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
%
Change
Payroll $13,058,393 $11,682,736 $11,735,452 $12,720,344 $1,037,608 8.88%
Supplies & Services 3,140,744 2,989,863 3,301,407 3,026,377 36,514 1.22%
Interdepartmental Charges 931,170 982,306 982,306 982,306 - 0.00%
Total Expenditures $17,130,307 $15,654,905 $16,019,164 $16,729,029 $1,604,122 6.86%
FY 2021-22 Changes & Highlights:
Positions:
• Decrease 1.0 FTE Recreation & Community Services Coordinator
• Increase 0.70 FTE Community Services Site Coordinator
Expenditures:
• $2,698 Movie Night in the Park
• $60,690 Various Budget Restoration across P&R Programs
• $5,000 Printing of P&R Activity Guide
• $42,000 Fire Station 65 Roof and Cooling System Repair/Install
• $67,000 Dubuque Mural, Airport Bridge, Caltrain Mural
• $163,630 Restoration of Minor Maintenance Fund for Parks and Facilities
• $341,018 TOTAL
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
INFORMATION TECHNOLOGY
Mission Statement: To design, implement, and maintain the citywide information technology
network; to set standards for all user hardware to assure system compatibility; to support user
hardware and assist with the training of employees in the use of various, comm on software; to
assist departments in planning for their particular unique technology needs.
The Department supports its mission to the City through:
• Training City staff on use of software
• Upgrading software applications to keep current
• Network Security
• Using technology to advance the business processes
• Maintaining the backup of data and systems
Accomplishment Highlights in Fiscal Year 2020-21:
• Expanded City Public Wi-Fi to Orange Park Bocce and Tennis Courts, Westborough Park
and Grand Avenue between Spruce and Airport Boulevard. In addition, the City
partnered with San Mateo County to expand public Wi-Fi in areas where students lack
Internet service.
• Upgraded Network equipment; Migrated existing phone system to a new Unified
Communication Voice over IP system, deployed over 400 handsets, migrated to new
voicemail system and SIP trunk delivery;
• Partnered with Public Works to document City fiber optic network and re-terminate
fiber optics cables in new cabinet for the Adaptive Signaling Projec t. Worked with
vendor to install new servers, firewalls and installation of new adaptive signaling
software with metric application to reduce traffic flow throughout the City;
• Implemented a new permitting and business license system for Building, Planning, Fire,
Engineering, and Finance departments. Worked closely with staff to ensure the online
portal was functional and available during City office closures;
• Established a Public Private Partnership with a cellular service carrier to install small cell
towers to provide 5G technology throughout South San Francisco;
• Collaborated with the Fire Department and Public Works on the Station 64 remodel to
install new equipment;
• Upgraded many departmental applications and enterprise servers to improve security,
reliability and recovery;
• Assisted the Police Department with migration of cold case digital files to a new web-
based application;
• Continued to build GIS maps to support departmental requirements to display critical
information including, Small Cell Permit Application Tracking Map, District Election Look-
up online map, Traffic Advisory Committee Requests and Traffic Count Data;
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
• Responded to California COVID-19 Shelter in place order and implemented virtual
meetings, expanded remote access for City Staff for business continuity, deployed
digital signatures and supported staff and virtual meetings. Setup Council Chambers for
hybrid meetings in preparation for the return of in-person meetings;
• Collaborated with Police and Fire departments to apply for a CARES Act Grant, the City
was awarded $40,751 for Police laptops, Fire vehicle iPads and apparatus sanitizing
equipment;
• Collaborated with the Fire Department to upgrade the Emergency Operations Center
audio video equipment to a new video wall;
• Work with staff and contractors to design, procure equipment, initiate agreements, and
prepare for installation of equipment to the new Police Station;
• Initiated migration of on-premise email to a cloud-based system to improve security and
reliability;
• Continued to improve the City’s cybersecurity posture by implementing new defenses;
• Continued to provide technical support to the Town of Hillsborough.
Objectives for Fiscal Year 2021-22:
• IT System
o Complete Email migration to the cloud;
o Complete Unified Communication Voice over IP project;
o Continue to expand public Wi-Fi at selected areas;
o Replace the City video management system and upgrade camera equipment;
o Continue to provide day-to-day IT support for all departments;
o Continue to assess existing IT costs for reduction and efficiencies.
• Department Project Support
o Continue to expand Geographic Information System (GIS) functionality with open
data layers, interactive maps;
o Continue to assist departments with digitizing documents;
o Collaborate with the Police Department to place automated license plate reader
cameras at ingress and egress areas of South San Francisco;
o Develop a Broadband Master Plan;
o Develop a Cybersecurity Master Plan;
o Move Police department to new building;
o Replace computer equipment as needed;
o Partner with Facilities Department to expand access controls for entry and
security of City buildings.
DEPARTMENTAL PAGES
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City of South San Francisco FY 2021-22 Proposed Operating Budget
Information Technology Position Listing FY 2021-22
Position
Job
Code Position Title
2020-21
Actual Status
2021-22
Plan
Change of
2021-22
from
2020-21
Full Time N165 Information Technology Director 1.00 Filled 1.00 0.00
Full Time M650 Information Systems Administrator 2.00 Filled 2.00 0.00
Full Time M790 Senior Information Systems Admin 1.00 Filled 1.00 0.00
Full Time O310 Administrative Assistant II 1.00 Filled 1.00 0.00
Full Time O525 Computer Services Technician 1.00 Filled 1.00 0.00
Full Time O530 Senior Computer Services Technician 1.00 Filled 1.00 0.00
SUBTOTAL Full Time 7.00 7.00 0.00
TOTAL FTE - Information Technology 7.00 7.00 0.00
Information Technology
Operating Expenditures
FY 2019-20
Actual
FY 2020-21
Adopted
FY 2020-21
Amended
FY 2021-22
Proposed
Change of
2021-22
from 2020-
21 Adopted % Change
Payroll $1,486,170 $1,631,965 $1,631,965 $1,675,719 $43,754 2.68%
Supplies & Services 1,416,281 2,001,817 2,573,355 2,006,817 5,000 0.24%
Interdepartmental Charges 10,444 10,469 10,469 10,469 0 0.00%
Total Expenditures $2,912,895 $3,644,251 $4,215,789 $3,693,005 $133,754 1.30%
FY 2021-22 Changes & Highlights:
Positions
• No changes
Expenditures
• $40,000 Automated License Plate Reader project
• $50,000 Cybersecurity Plan
• $90,000 TOTAL
NOTE: The Information Technology Department is not budgeted in the General Fund. The
budget shown above will be reflected in Fund 785 – Information Technology Internal
Service Fund.
MAJOR PROPRIETARY FUNDS
1
City of South San Francisco FY 2021-22 Proposed Operating Budget
MAJOR PROPRIETARY FUNDS
MAJOR PROPRIETARY FUNDS
2
City of South San Francisco FY 2021-22 Proposed Operating Budget
PROPRIETARY FUNDS OVERVIEW
Enterprise Funds are associated with business type activities, where a fee is charged for a
particular service. The funds in the follow pages all support business type activities operated by
the City.
SEWER ENTERPRISE FUND
The Sewer Enterprise Fund is used to operate the systems for the Water Quality Control Plant
(WQCP) including sewer collection lines and pump stations. This fund also covers Sanitary Sewer
type capital projects that upgrade and improve the WQCP. There are 56.24 FTE positions
allocated to this fund.
Sewer Enterprise Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Service Charge Revenue 23,940,082$ 24,851,437$ 24,851,437$ 22,657,844$ (2,193,593)$ -9%
Other Agency Share of O&M Exp.4,915,513$ 5,093,289$ 5,093,289$ 5,014,944$ (78,345) -2%
Other Agency CIP Reimbursement 915,188$ 2,676,074$ 7,935,763$ 1,421,504$ (1,254,570) -47%
Other Agency Loan Pymt Reimb 1,048,022$ 1,048,000$ 1,048,000$ 1,048,000$ - 0%
Use of Money & Property 623,256 110,000 110,000 110,000 - 0%
Other Financing Sources - - 24,954,465 - - -
Other Revenues 25,923 - - - - -
Transfers In 6,985,457 13,638,448 38,098,680 - (13,638,448) -100%
Total Revenues $ 38,453,440 $ 47,417,248 $ 102,091,634 $ 30,252,292 $ (17,164,956)-36%
Expenditures
Payroll 11,515,571$ 10,429,727$ 10,429,727$ 10,181,076$ (248,651)$ -2%
Supplies and Services 7,611,888 8,121,931 8,619,105 8,619,221 497,290 6%
CIP 30,510,712 16,378,572 63,305,531 9,560,000 (6,818,572) -42%
Capital Outlay (25,678,072) - - - - -
Debt Service 710,007 5,706,504 5,706,504 5,707,241 737 0%
Interdepartmental Charges 1,589,299 1,638,077 1,245,800 1,638,077 - 0%
Transfers Out to CIP (other funds)- - - 800,000 800,000 -
Total Expenditures 26,259,405$ 42,274,811$ 89,306,666$ 36,505,615$ (6,320,545)$ -35%
Cash Balance 21,442,473$ 26,584,910$ 34,227,440$ 27,974,118$
FY2021-22 CHANGES & HIGHLIGHTS:
$50,000 City Sewer Main Spot Repairs (one time)
$250,000 Lower City Sewer Lateral Repairs (one time)
$160,000 Increased cost of polymer for WQCP (one time)
$37,290 Increase cost of sodium bisulfite for WQCP (one time)
MAJOR PROPRIETARY FUNDS
3
City of South San Francisco FY 2021-22 Proposed Operating Budget
PARKING DISTRICT FUND
The Parking District Fund receives its revenue from the collection of parking fees from City owned
parking meters, parking lots and the sale of parking permits within the South San Francisco
Parking District No. 1. This fund has 1.35 FTE positions budgeted positions.
Parking District Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Charges for Services 956,221$ 895,000$ 895,000$ 895,000$ -$ 0%
Use of Money & Property 132,556 10,000 10,000 10,000 - 0%
Other Revenues 47,000 - - - - -
Transfers - - 813,477 - - -
Total Revenues $ 1,135,777 $ 905,000 $ 1,718,477 $ 905,000 $ -0%
Expenditures
Payroll 306,174$ 394,060$ 394,060$ 246,129$ (147,930)$ -38%
Supplies and Services 444,891 196,292 1,090,745 346,292 150,000 76%
Capital Outlay 253,826 - - - - -
Interdepartmental Charges 113,918 116,159 77,831 116,159 - 0%
Transfers Out to CIP 22,566 - 2,434 - - -
Total Expenditures 1,141,374$ 706,511$ 1,565,070$ 708,581$ 150,000$ 76%
Cash Balance 3,716,220$ 3,914,709$ 3,869,627$ 4,066,046$
FY2021-22 CHANGES & HIGHLIGHTS:
$100,000.00 Upgrade of parking meters from 2G to 4G network (one time)
$50,000.00 Ongoing Lease of BigBelly Units in Downtown (one time)
MAJOR PROPRIETARY FUNDS
4
City of South San Francisco FY 2021‐22 Proposed Operating Budget
STORM WATER FUND
The Storm Water Fund is used to comply with the City’s Municipal Regional Permit (MRP) as part
of Federal and State regulations regarding water runoff. There are 4.80 FTE budgeted positions
in this fund.
The costs of complying with the MRP have dramatically increased in the last few years. With the
cost of this service continuing to increase, the Gas Tax fund began to supplement this fund in FY
2006‐07. In FY 2008‐09, the General Fund began to supplement the Storm Water Fund in addition
to the Gas Tax Fund.
Primary revenue other than transfers is through a levy on property owners. This revenue source
is capped and can only be increased through 2/3 approval of a ballot measure.
Storm Water Fund Summary
Revenues
FY2019‐20
Actuals
FY2020‐21
Adopted
FY2020‐21
Amended
FY2021‐22
Proposed
Change of
2021‐22 from
2020‐21
Adopted
% Change of
2021‐22 from
2020‐21
Adopted
Fines & Forfeitures 2,400$ 5,000$ 5,000$ 5,000$ ‐$ 0%
Intergovernmental 552,998 6,000,000 13,947,002 ‐ (6,000,000) ‐100%
Charges for Services 410,307 405,000 405,000 433,000 28,000 7%
Use of Money & Property 69,106 5,000 5,000 5,000 ‐ 0%
Transfers In 1,097,756 863,087 1,317,058 970,000 106,913 12%
Total Revenues $ 2,132,567 $ 7,278,087 $ 15,679,060 $ 1,413,000 $ (5,865,087)‐81%
Expenditures
Payroll 751,227$ 780,836$ 780,836$ 852,103$ 71,267$ 9%
Supplies and Services 219,355 329,688 403,856 329,688 ‐ 0%
CIP 960,394 5,943,087 14,338,704 ‐ (5,943,087) ‐100%
Capital Outlay (768,203) ‐ ‐ ‐ ‐ n/a
Interdepartmental Charges 51,282 52,233 31,367 52,233 ‐ 0%
Total Expenditures $ 1,214,055 $ 7,105,845 $ 15,554,763 $ 1,234,025 $ (5,871,820)‐83%
Cash Balance $ 2,116,521 $ 2,288,763 $ 2,240,818 $ 2,419,793
FY2021‐22 CHANGES & HIGHLIGHTS:
No CIP expenditure planned in FY2021‐22 in Storm Water fund
GOVERNMENTAL FUNDS
5
City of South San Francisco FY 2021-22 Proposed Operating Budget
GOVERNMENTAL FUNDS
GOVERNMENTAL FUNDS
6
City of South San Francisco FY 2021-22 Proposed Operating Budget
GOVERNMENTAL FUNDS OVERVIEW
Governmental Funds are designated for revenues and expenses that are classified as government
type activities. These activities, which are financed primarily through taxes, provide
infrastructure improvements including housing rehabilitation, traffic improvements, land
improvements, park facilities and public facility improvements. The General Fund is the main
Governmental Fund, which was presented separately.
CITY HOUSING FUND
Up until Redevelopment Agencies were abolished in FY 2011-12 by the State of California under
ABx1 26, the City set aside 20% of Redevelopment property taxes to fund the provision of new
affordable housing units, as well as the operation and maintenance of housing stock that the
Redevelopment Agency had already funded. That fund was formerly called the Low/Moderate
Income Housing Fund. With its source of funding thus abolished, the City Council voted to take
on the operations of the former housing units by becoming the Successor Housing Agency to the
Low/Moderate Income Housing Fund. The City Housing Fund is funded primarily from the rental
revenues received by the City for those occupied housing units. Any shortfall between the rents
received and the operations and maintenance costs of those housing units are funded either by
one-time grants or by the General Fund.
City Housing Fund Summary
Revenues
FY2019-20
Actual
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Use of Money & Property 310,800$ 167,000$ 167,000$ 167,000$ -$ 0%
Other Revenues - 140,000 140,000 140,000 - 0%
Total Revenues $ 310,800 $ 307,000 $ 307,000 $ 307,000 $ -0%
Expenditures
Payroll 28,655$ 249,648$ 249,648$ 203,089$ (46,559)$ -19%
Supplies and Services 284,481 462,800 3,229,512 462,800 -$ 0%
Interdepartmental Charges 5,491 5,600 3,701 5,600 -$ 0%
Total Expenditures $ 318,627 $ 718,049 $ 3,482,861 $ 671,489 $ (46,559)-6%
Surplus/(Deficit)(7,827)$ (411,049)$ (3,175,861)$ (364,489)$
FY2021-22 CHANGES & HIGHLIGHTS:
*None
GOVERNMENTAL FUNDS
7
City of South San Francisco FY 2021-22 Proposed Operating Budget
COMMON GREENS MAINTENANCE DISTRICT FUNDS
There are four Common Greens Maintenance Districts within the City: West Park 1&2, West Park
3, Stonegate Ridge, and Willow Gardens. The areas cover approximately 2,600 residential parcels.
The funding for these maintenance districts comes from a portion of the 1% Property Tax levy on
the assessed value paid by the parcel owners. The property tax that funds these maintenance
districts is diverted from the City’s portion of property taxes that would otherwise go to the
General Fund.
The revenue from the property tax provides for sidewalk, parks and tree maintenance within
each of the maintenance districts. Some CIP projects within the maintenance districts are funded
through these funds.
Common Greens District Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
West Park Maint Dist 3 $ 951,250 $ 863,573 863,573$ $ 915,387 $ 51,306 6%
Stonegate Ridge Maint 346,399 289,232 289,232 306,586 $ 17,184 6%
Willow Garden Maint 99,143 81,768 81,768 83,974 $ 2,206 3%
West Park Dist 1&2 628,136 564,060 564,060 597,904 33,212 6%
Total Revenues $ 2,024,928 $ 1,798,633 $ 1,798,633 $ 1,903,851 $ 103,908 6%
Expenditures
Payroll 526,010$ 1,187,091$ 1,187,091$ 996,343$ (190,748)$ -16%
Supplies and Services 498,690 714,148 801,933 714,148 - 0%
Interdepartmental Charges 336,964 343,389 235,812 343,389 - 0%
Total Expenditures 1,361,665$ 2,244,628$ 2,224,836$ 2,053,880$ (190,748)$ -16%
Surplus/(Deficit)663,264$ (445,995)$ (426,203)$ (150,029)$
FY2021-22 CHANGES & HIGHLIGHTS:
*None
GOVERNMENTAL FUNDS
8
City of South San Francisco FY 2021-22 Proposed Operating Budget
Figure 7: Common Greens Maintenance District Map
GOVERNMENTAL FUNDS
9
City of South San Francisco FY 2021-22 Proposed Operating Budget
COMMUNITY DEVELOPMENT BLOCK GRANT
The Community Development Block Grant (CDBG) is a federally funded program out of the
Department of Housing and Urban Development (HUD). This program supports the improvement
of housing, commercial facilities and provides grants to local nonprofit agencies.
The City Council annually determines the allocation of the CDBG funds. On April 28, 2021, the
City Council approved the following appropriations for the CDBG Program.
Community Development Block Grant Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Intergovernmental $ 187,418 $ 450,000 $ 700,000 $ 500,685 -$ 0%
Charges for Services - - 574,525 - - n/a
Use of Money & Property 16,506 120,000 120,000 72,569 - 0%
Other Revenues 16,171 - - - - n/a
Transfers 3,453 - 3,453 - - n/a
Total Revenues $ 223,548 $ 570,000 $ 1,397,978 $ 573,254 $ -0%
Expenditures
Payroll 729$ 61,535$ 61,535$ 104,851$ 43,316$ 70%
Supplies and Services 424,473 343,424 1,753,757 262,610 (80,814) -24%
Transfers Out 256,904 - 43,096 - - n/a
Total Expenditures $ 682,106 $ 404,959 $ 1,858,388 $ 367,461 $ (37,498)-9%
Surplus/(Deficit)(458,558)$ 165,041$ (460,410)$ 205,793$
FY2021-22 CHANGES & HIGHLIGHTS:
*None
GOVERNMENTAL FUNDS
10
City of South San Francisco FY 2021-22 Proposed Operating Budget
GAS TAX FUND
Gas Tax is the City’s share of the state tax on gas purchases. The State of California distributes
the funds and is used for street, storm, sidewalk maintenance, and other related improvements.
The Measure M San Mateo County Vehicle Registration Fee generates $243,000 in annual
revenues, which is transferred out to the Storm Water Fund to supplement the cost of increased
storm water regulations.
Gas Tax Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Tax Revenue
HUTA 2103-2107.5 (Gas Tax)1,558,201$ 1,746,358$ 1,746,358$ 1,643,008$ (103,350)$ -6%
C/CAG- Congestion Relief 273,908 243,000 243,000 243,000 - 0%
Use of Money & Property 15,822 15,000 15,000 15,000 - 0%
Total Revenues $ 1,847,931 $ 2,004,358 $ 2,004,358 $ 1,901,008 $ (103,350)-5%
Expenditures
Transfer Out to General Fund 920,605$ 921,301$ 921,301$ 920,605$ (696)$ 0%
Transfer Out to CIP 283,220 250,068 895,028 164,043 (86,025) -34%
Transfer Out to Storm Water 726,470 631,436 670,000 670,000 38,564 6%
Total Expenditures 1,930,294$ 1,802,805$ 2,486,329$ 1,754,648$ (48,157)$ -28%
Surplus/(Deficit)(82,363)$ 201,553$ (481,971)$ 146,360$ -57%
FY2021-22 CHANGES & HIGHLIGHTS:
None
GOVERNMENTAL FUNDS
11
City of South San Francisco FY 2021‐22 Proposed Operating Budget
MEASURE A ½ CENT SALES TAX FUND
Measure A is a voter approved ½ cent sales tax in San Mateo County. The measure was approved
in 1988 and expired in 2008. In 2004, the voters of San Mateo County reauthorized Measure A
through 2033. The sales tax revenues generated are distributed by the County of San Mateo and
funds are to be used for road and traffic improvements. This fund is used to fund capital projects,
and the South City Shuttle.
Measure A 1/2 Transportation Sales Tax Fund Summary
Revenues
FY2019‐20
Actuals
FY2020‐21
Adopted
FY2020‐21
Amended
FY2021‐22
Proposed
Change of
2021‐22 from
2020‐21
Adopted
% Change of
2021‐22 from
2020‐21
Adopted
Taxes 1,844,007$ 1,527,755$ 1,527,755$ 1,527,755$ ‐$ 0%
Use of Money & Property 132,739 25,000 25,000 25,000 ‐ 0%
Total Revenues $ 1,976,746 $ 1,552,755 $ 1,552,755 $ 1,552,755 $ ‐ 0%
Expenditures
Transfer Out to General Fund 109,288$ 286,250$ 286,250$ 166,475$ (119,775)$ ‐42%
Transfer Out to CIP 2,476,310 692,308 3,916,234 164,452 (527,856) ‐76%
Total Expenditures 2,585,598$ 978,558$ 4,202,484$ 330,927$ (647,631)$ ‐118%
Surplus/(Deficit)(608,852)$ 574,197$ (2,649,729)$ 1,221,828$ 647,631$
FY2021‐22 CHANGES & HIGHLIGHTS:`
$166,475 South City Shuttle Program City (Measure A) match
GOVERNMENTAL FUNDS
12
City of South San Francisco FY 2021-22 Proposed Operating Budget
SOLID WASTE MANAGEMENT FUND
The Solid Waste Management Fund is primarily funded from a dedicated fee payment made by
the South San Francisco Scavenger Company, the City’s exclusive solid waste management
franchise. Funding pays for monitoring and remediation costs associated with the closed Oyster
Point landfill and for other solid waste reduction efforts. Additional revenue comes from
forfeited solid waste deposits, which are used to further the City's solid waste diversion goals.
Solid Waste Reduction Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Solid Waste Charges $ 206,295 $ 180,000 180,000$ 180,000 $ -0%
Total Revenues $ 206,295 $ 180,000 $ 180,000 $ 180,000 $ -0%
Expenditures
Supplies and Services 22,835$ 110,150$ 223,802$ 110,150$ -$ 0%
Interdepartmental Charges 21,522 21,952 14,507 21,952 - 0%
Transfers Out 21,006 - 121,258 - - 0%
Total Expenditures 65,363$ 132,102$ 359,567$ 132,102$ -$ -$
Surplus/(Deficit)140,932$ 47,898$ (179,567)$ 47,898$ -$ 0%
FY2021-22 CHANGES & HIGHLIGHTS:
*None
GOVERNMENTAL FUNDS
13
City of South San Francisco FY 2021-22 Proposed Operating Budget
CONSOLIDATED IMPACT FEE FUNDS
The funds included in the summary below are Transit Station Enhancement in-Lieu fee, East of
101 Traffic Impact Fee Fund, East of 101 Sewer Impact Fees Fund, Oyster Point Interchange
Impact Fee Fund, Child Care Impact Fee Fund, Park Land Acquisition Fees Fund, Park Construction
Fees, Bicycle and Pedestrian Impact Fee Fund, and Public Safety Impact Fee Fund. These funds
collect deposits from developers to pay for CIP projects within the designated impact fee area.
Consolidated Impact Fees Fund Summary
Revenues
2019-2020
Actual
2020-21
Adopted
2020-21
Amended
2021-22
Proposed
Change of
2021-22
from 2020-21
Adopted
% Change of
2021-22
from 2020-21
Adopted
Use of Money & Property 1,677,639$ -$ -$ -$ -$ 0%
Other Revenues 9,884,090 - - - - 0%
Transfers 4,687,200 - - - - 0%
Total Revenues 16,248,929$ -$ -$ -$ -$ 0%
Expenditures
Supplies & Services 23,405.95$ -$ 514,096.27$ 41,634$ 41,634.14$ -
Debt Service 1,210,000 - -- - -
Interdepartmental Charges 8,235 8,399 5,550 8,399 - 0%
Transfers Out to CIP 2,784,581 18,920,152 36,510,305 1,530,925 (17,389,227) -92%
Total Expenditures 4,026,222$ 18,928,551$ 37,029,952$ 1,580,958$ (17,347,593)$ -92%
Surplus/(Deficit)12,222,708$ (18,928,551)$ (37,029,952)$ (1,580,958)$
Cash Balance 47,385,955$ 28,457,404$ 10,356,004$ 8,775,045$
FY21-2022 CHANGES & HIGHLIGHTS
$28,538 CAD Portable Tablets
$12,420 Lucas cardiac arrest compression devices (7)
GOVERNMENTAL FUNDS
14
City of South San Francisco FY 2021-22 Proposed Operating Budget
DEVELOPER DEPOSIT FUND
This fund accounts for deposits paid by developers for review of planning applications. Principal
reserves include General Plan Maintenance Reserve and the Permit Program Maintenance
Reserve.
Developer Deposit Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Charges for Services 1,324,735 - - - - n/a
Use of Money & Property 175,669 - - - - n/a
Total Revenues $ 1,500,404 $ - $ - $ - $ -n/a
Expenditures
Payroll 2,038$ 186,078$ 186,078$ 581,305$ 395,227$ 212%
Supplies and Services 324,169 - 98,353 - - n/a
Transfers Out 281,265 - 1,248,726 - - n/a
Total Expenditures $ 607,472 $ 186,078 $ 1,533,157 $ 581,305 $ 395,227 212%
Surplus/(Deficit)892,932$ (186,078)$ (1,533,157)$ (581,305)$
FY2020-21 CHANGES & HIGHLIGHTS:
*None
GOVERNMENTAL FUNDS
15
City of South San Francisco FY 2021-22 Proposed Operating Budget
CITY PROGRAMS FUND
This fund accounts for donations and other accounts that are dedicated for a particular program.
Principal reserves reflect the Police Department’s participation in the Department of Justice’s
Asset Seizure Program and the Library Department’s Project Read Program.
City Programs Fund Summary
Revenues
FY2019-20
Actual
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22
from
2020-21
Charges for Services 65,652 - - - - n/a
Use of Money & Property 156,140 - - - - n/a
Other Revenues 2,001,755 - - - - n/a
Total Revenues $ 2,223,547 $ - $ - $ - $ -n/a
Expenditures
Supplies and Services 223,901 - - - - n/a
Transfers Out - 49,848 49,848 - (49,848) -100%
Total Expenditures $ 223,901 $ 49,848 $ 49,848 $ - $ (49,848)-100%
Surplus/(Deficit)1,999,646$ (49,848)$ (49,848)$ -$
FY2020-21 CHANGES & HIGHLIGHTS:
*None
GOVERNMENTAL FUNDS
16
City of South San Francisco FY 2021-22 Proposed Operating Budget
CAPITAL INFRASTRUCTURE FUND
The City employed a number of strategies to mitigate the financial impact of the Great Recession;
one of which was to defer building and facility maintenance. A recent analysis indicated that city-
wide infrastructure liabilities were created as a result of the recession mitigation strategy. The
Capital Infrastructure Reserve was created at the end of Fiscal Year 2013-14 to address these
city-wide infrastructure maintenance liabilities. The reserve us funded by surplus General Fund
revenue that is allocated by City Council.
Capital Infrastructure Reserve Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Charges for Services -$ -$ -$ -$ -$ -
Use of money & Property 1,061,572 - - - -
Transfers In 10,900,000 - - - - -
Total Revenues $ 11,961,572 $ - $ - $ - $ - -
Expenditures
Supplies and Services 7,000$ -$ 1,638,521$ -$ -$ -
Transfer Out to CIP 1,686,331 - 5,284,317 3,930,000 3,930,000 -
Transfer Out to Storm Wate 12,289 (18,342) - - 18,342 -100%
Total Expenditures 1,705,620$ (18,342)$ 6,922,838$ 3,930,000$ 3,948,342$ -100%
Surplus/(Deficit)10,255,952$ 18,342$ (6,922,838)$ (3,930,000)$
FY2021-22 CHANGES & HIGHLIGHTS:
$2,200,000 Grand Boulevard project Phase 3
$1,200,000 Design/construction of new pool
$530,000 Terrabay Gymnasium HVAC
GOVERNMENTAL FUNDS
17
City of South San Francisco FY 2021-22 Proposed Operating Budget
PARK-IN-LIEU FEES FUND
The City’s ordinance, as authorized by the Quimby Act, requires park land dedication in proposed
residential subdivision or payment of an in-lieu fee. In the event the proposed residential
subdivision is less than 50 parcels, the City may only require the payment of an in-lieu fee. The
fees can only be use for acquiring land and developing new park and recreation facilities, or for
the rehabilitation and enhancement of existing neighborhood parks, community parks, and
recreational facilities.
Park-In-Lieu Fees Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Charges for Services 1,600,000$ -$ -$ -$ -$ -
Use of money & Property 111,311 - - - - -
Transfers 1,000,000 - - - - -
Total Revenues $ 2,711,311 $ - $ - $ - $ - -
Expenditures
Supplies and Services 500,000$ -$ 500,000$ -$ -$ -
Transfer Out to CIP 208,054 - 1,332,778 - - -
Total Expenditures 708,054$ -$ 1,832,778$ -$ -$ 0%
Surplus/(Deficit)2,003,257$ -$ (1,832,778)$ -$
FY2021-22 CHANGES & HIGHLIGHTS:
None
GOVERNMENTAL FUNDS
18
City of South San Francisco FY 2021-22 Proposed Operating Budget
Figure 8: Park-in-Lieu Fee Zone Map
GOVERNMENTAL FUNDS
19
City of South San Francisco FY 2021-22 Proposed Operating Budget
SAN MATEO COUNTY MEASURE W ½ CENT SALES TAX FUND
San Mateo County Measure W is a ½ cent sales tax in San Mateo County for congestion relief and
road repair. The measure was approved in by San Mateo County voters in November 2018. The
sales tax revenues generated are distributed by the County of San Mateo and a portion of the
funds are distributed to cities on a formula basis.
SMC Measure W 1/2 Cent Sales Tax Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Taxes 709,951$ 600,000$ 600,000$ 600,000$ -$ 0%
Use of Money & Property 9,836 - - - - -
Total Revenues $ 719,787 $ 600,000 $ 600,000 $ 600,000 $ -0%
Expenditures
Transfer Out to CIP 124,864 600,000 775,136 600,000 - 0%
Total Expenditures 124,864$ 600,000$ 775,136$ 600,000$ -$ 0%
Surplus/(Deficit)594,923$ -$ (175,136)$ -$
FY2021-22 CHANGES & HIGHLIGHTS:
None
GOVERNMENTAL FUNDS
20
City of South San Francisco FY 2021-22 Proposed Operating Budget
ROAD MAINTENANCE & REHABILITATION ACT (SB1) FUND
Senate Bill (SB) 1, Chapter 5, Statutes of 2017, created the Road Maintenance and Rehabilitation
Program to address deferred maintenance of the State Highway system and the local street and
road system. These funds may be used for basic road maintenance, rehabilitation, and critical
safety projects on the local streets and roads system.
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Intergovernmental $ 1,172,241 $ 1,209,685 $ 1,209,685 $ 1,300,000 $ 90,315 7%
Use of Money & Property 59,986 - - - -
Total Revenues $ 1,232,227 $ 1,209,685 $ 1,209,685 $ 1,300,000 $ 90,315 7%
Expenditures
Transfer Out to CIP 857,975$ 1,400,000$ 3,315,253$ 1,700,000$ 300,000$ 21%
Total Expenditures 857,975$ 1,400,000$ 3,315,253$ 1,700,000$ 300,000$ 21%
Suprlus/(Deficit)374,252$ (190,315)$ (2,105,568)$ (400,000)$
FY2021-22 CHANGES & HIGHLIGHTS:
None
GOVERNMENTAL FUNDS
21
City of South San Francisco FY 2021-22 Proposed Operating Budget
SEWER CAPACITY CHARGE FUND
The revenue for this restricted fund is received from sewer capacity charges paid by users that
connect to sewer facilities for the first time, and by users who increase their sanitary sewer usage.
The charge is typically due upon building permit issuance and is charged in areas of the City
receiving sewer service from the City (excludes Westborough area that receives sewer service
from Daly City). The charges assists with funding required to replace, upgrade, and construct
sewer infrastructure not funded by other sources. This fund provides revenues to cover the costs
associated with providing collection and treatment capacity to new and expanding development
not funded by the East of 101 Sewer Impact Fee Program.
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Use of Money & Property 261,987$ -$ -$ -$ -$ n/a
Other Revenues 2,035,408 200,000 200,000 200,000 - 0%
Total Revenues $ 2,297,395 $ 200,000 $ 200,000 $ 200,000 $ -0%
Expenditures
Interdepartmental Charges 2,745$ 2,800$ 1,850$ 2,800$ -$ 0%
Transfers Out to CIP 6,468,460 - 3,794,783 - - n/a
Total Expenditures $ 6,471,205 $ 2,800 $ 3,796,633 $ 2,800 $ -0%
Surplus/(Deficit) $ (4,173,810) $ 197,200 $(3,596,633) $ 197,200
FY2021-22 CHANGES & HIGHLIGHTS:
*None
GOVERNMENTAL FUNDS
22
City of South San Francisco FY 2021-22 Proposed Operating Budget
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INTERNAL SERVICE FUNDS
23
City of South San Francisco FY 2021-22 Proposed Operating Budget
INTERNAL SERVICE FUNDS
INTERNAL SERVICE FUNDS
24
City of South San Francisco FY 2021-22 Proposed Operating Budget
INTERNAL SERVICE FUNDS OVERVIEW
Internal Service Funds are used to pay for services provided internally within the City. These funds
cover vehicle maintenance, computers, software technical support, equipment and vehicle
replacement, and employee benefits.
CITY SERVICES FUND
The City Services Fund is used to pay for in-house vehicle maintenance on City owned vehicles.
The Fleet Maintenance Division of the Public Works Department manages the budget for this
fund. The fund receives its revenues by charging departments for the services rendered on an
actual invoice basis. In recent years, the Fleet Management Division performed vehicle
maintenance work for the Cities of Millbrae and Daly City to further regional consolidation
efforts. The fund budgets 5.4 FTEs in the Public Works Department.
City Service Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Use of Money & Property 16,643$ -$ -$ -$ -
Other Revenues 1,707,770 1,741,923 1,741,923 1,741,923 - 0%
Total Revenues $ 1,724,413 $ 1,741,923 $ 1,741,923 $ 1,741,923 $ -0%
Expenditures
Payroll 579,359$ 735,040$ 735,040$ 846,127$ 111,087$ 15%
Supplies & Services 1,111,134 968,150 977,080 988,150 20,000 2%
Interdepartmental Charges 27,519 29,219 29,219 29,219 - 0%
Total Expenditures 1,718,012$ 1,732,408$ 1,741,338$ 1,863,495$ 131,087$ 17%
Surplus/(Deficit)6,401$ 9,515$ 585$ (121,572)$
FY2021-22 CHANGES & HIGHLIGHTS:
* $20,000 - Activation of Telematics fleet tracking service for Street Sweepers (one time)
INTERNAL SERVICE FUNDS
25
City of South San Francisco FY 2021-22 Proposed Operating Budget
EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund is used to accumulate funds for replacement of equipment
and vehicles. Departments are charged an annual replacement charge to cover future equipment
replacement costs.
Equipment Replacement Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Use of Money & Property 191,876$ 95,000$ 95,000$ 95,000$ -$ 0%
Other Financing Sources - - - - - -
Interdepartmental Charges 1,506,904 1,438,573 1,438,573 1,370,242 (68,331) -5%
Transfers 250,000 - - - - -
Total Revenues $ 1,948,779 $ 1,533,573 $ 1,533,573 $ 1,465,242 $ (68,331)-4%
Expenditures
Supplies & Services (174,416)$ -$ 94,092$ 350,000$ 350,000$ -
Capital Outlay 857,838 735,000 1,255,860 350,000 (385,000) -52%
Debt Service 284,167 215,837 215,837 147,506 (68,331) -32%
Transfers 31,589 - 11,747 - -
Total Expenditures 999,177$ 950,837$ 1,577,536$ 847,506$ (103,331)$ -84%
Surplus/(Deficit)949,602$ 582,736$ (43,963)$ 617,736$
FY2021-22 CHANGES & HIGHLIGHTS:
$100,000 - Computer replacement
$250,000 - Police Department in-car computers
Planned Vehicle Purchases FY2021-22
Department Vehicle #Costs
Finance 127 38,000.00
City Council 106 40,000.00
Police 006 Ford Interceptor 60,000.00
Police 016 Ford Interceptor 60,000.00
Police 018 2011 Ford Crown Victoria Dodge Charger 55,000.00
Police 022 2011 Ford Crown Victoria TBD Investigative 40,000.00
Parks (Facilities)634 Forklift 30,000.00
Fire 126 BOLT EUV or Similar 38,000.00
PW- Code enforcement 121 2010 Ford Fusion BOLT EUV or Similar 38,000.00
PW- Code enforcement 123 2009 Ford Fusion BOLT EUV or Similar 38,000.00
Total Vehicle Replacement FY2021-22 437,000.00
2014 Ford Police Interceptor
1999 Chevrolet Malibu
2015 Ford Police Interceptor
1998 Nissan P60KLP Forklift
Replacement Vehicle
BOLT EUV or Similar
Pacifica PHEV or BOLT EUV
Make/Model
2006 Ford Explorer
2011 Ford Fusion
INTERNAL SERVICE FUNDS
26
City of South San Francisco FY 2021-22 Proposed Operating Budget
HEALTH & BENEFIT FUND
This fund collects charges from departments and is used to pay benefit providers for active and
retiree health, dental, vision insurance and other miscellaneous benefits.
Health and Benefits Fund summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Charges for Services 969$ -$ -$ -$ -$ -
Use of Money and Property 173,434 100,000 100,000 100,000 - 0%
Other Revenues 14,749,913 14,337,572 14,321,821 14,337,572 - 0%
Transfers 250,000 250,000 250,000 250,000 - 0%
Total Revenues $ 15,174,316 $ 14,687,572 $ 14,671,821 $ 14,687,572 $ -0%
Expenditures
Payroll 15,622,673$ 15,135,442$ 15,135,442$ 15,132,891$ (2,551)$ 0%
Supplies and Services 167,413 10,000 10,000 10,000 - 0%
Total Expenditures 15,790,086$ 15,145,442$ 15,145,442$ 15,142,891$ (2,551)$ 0%
Surplus/(Deficit)(615,770)$ (457,870)$ (473,621)$ (455,319)$
FY2021-22 CHANGES & HIGHLIGHTS:
INTERNAL SERVICE FUNDS
27
City of South San Francisco FY 2021-22 Proposed Operating Budget
INFORMATION TECHNOLOGY FUND
The Information Technology Fund is funded through an allocation charge to departments for the
maintenance and upkeep of the City’s computers, telephones, servers, copiers, scanners,
Citywide software, etc. The Information Technology (IT) Department manages this fund. In
addition to in-house IT services, the IT Department provides IT services to the Town of
Hillsborough to further regional consolidation efforts. This fund budgets 7.0 FTEs in the IT
department.
Information Technology Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Intergovernmental -$ -$ 40,751$ -$ -$ -
Charges for Services 88,311 40,000 40,000 40,000 - 0%
Use of Money & Property 55,259 14,000 14,000 14,000 - 0%
Other Revenues 3,237,561 3,645,259 3,645,259 3,645,259 - 0%
Total Revenues $ 3,381,131 $ 3,699,259 $ 3,740,010 $ 3,699,259 $ -0%
Expenditures
Payroll 1,486,170$ 1,631,965$ 1,631,965$ 1,675,719$ 43,754$ 3%
Supplies and Services 1,416,281 2,001,817 2,573,355 2,006,817 5,000 0%
Interdepartmental Charges 10,444 10,469 10,469 10,469 - 0%
Total Expenditures 2,912,895$ 3,644,251$ 4,215,789$ 3,693,005$ 5,000$ 0%
Surplus / Deficit 468,236$ 55,008$ (475,779)$ 6,254$
FY2021-22 CHANGES & HIGHLIGHTS:
* $40,000 increase for Automated License Plate Reader camera project
*$50,000 increase Cybersecurity plan
*$60,000 reduction for Mail to Cloud
*$25,000 reduction for Video Management System
*$5,000 net increase to Supplies and Services
INTERNAL SERVICE FUNDS
28
City of South San Francisco FY 2021-22 Proposed Operating Budget
INFORMATION TECHNOLOGY PEG ACCESS FUND
This fund was created in FY 2011-12 to account for franchise fees that the City receives and are
used for the City’s Public, Educational and Governmental channels.
Information Technology PEG Access Fund Summary
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Franchise Fees 161,932$ 125,000$ 125,000$ 125,000$ -$ 0%
Use of Money & Property 48,000 5,000 5,000 5,000 - 0%
Total Revenues $ 209,932 $ 130,000 $ 130,000 $ 130,000 $ -0%
Expenditures
Supplies and Services - - - - - -
Total Expenditures -$ -$ -$ -$ -$ 0%
Surplus / Deficit 209,932$ 130,000$ 130,000$ 130,000$
FY2021-22 CHANGES & HIGHLIGHTS:
*None
INTERNAL SERVICE FUNDS
29
City of South San Francisco FY 2021-22 Proposed Operating Budget
SELF-INSURANCE FUND
This fund is used to accumulate reserves to pay for workers compensation claims and general
liability insurance claims through the Association of Bay Area Governments Pooled Liability
Assurance Network (ABAG PLAN).
Based on biennial actuarial studies that determine the amount of reserves needed to have an
adequate level of confidence that the city would be able to fund the maximum amount of claims,
the City maintains adequate cash reserves within the fund on an ongoing basis.
Self Insurance Fund
Revenues
FY2019-20
Actuals
FY2020-21
Adopted
FY2020-21
Amended
FY2021-22
Proposed
Change of
2021-22 from
2020-21
Adopted
% Change of
2021-22 from
2020-21
Adopted
Intergovernmental 13,703$ -$ -$ -$ -$ -
Use of Money and Property 224,677 75,000 75,000 75,000 - 0%
Other Revenues 4,643,545 4,559,604 4,559,604 4,559,604 - 0%
Total Revenues $ 4,881,925 $ 4,634,604 $ 4,634,604 $ 4,634,604 $ -0%
Expenditures
Payroll 920,492$ 650,000$ 650,000$ 650,000$ -$ 0%
Supplies and Services 4,136,699 3,909,596 3,909,596 3,909,596 - 0%
Total Expenditures 5,057,191$ 4,559,596$ 4,559,596$ 4,559,596$ -$ 0%
Surplus/(Deficit)(175,266)$ 75,008$ 75,008$ 75,008$
FY2021-22 CHANGES & HIGHLIGHTS:
None
INTERNAL SERVICE FUNDS
30
City of South San Francisco FY 2021-22 Proposed Operating Budget
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APPROPRIATIONS LIMIT
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1
City of South San Francisco FY 2021-22 Proposed Operating Budget
APPROPRIATIONS LIMIT
APPROPRIATIONS LIMIT
-------------------------------------------------------------------------------------------------------------------------------
2
City of South San Francisco FY 2021-22 Proposed Operating Budget
APPROPRIATIONS LIMITS
In 1979, California voters approved Proposition 4, known as the Gann Appropriations Limit (Gann
Limit). The Gann Limit is part of California State Constitution Article XIIIB. The Gann Limit sets an
annual appropriation limit on the amount of tax proceeds to all California municipalities. In
addition to limits of tax proceeds, the Gann Limit limits the amount of money a city can
appropriate based on the previous year appropriations plus a per capita personal income (CPI)
change and a percent population change. Since its initial passage, the Gann Limit has been
modified through various propositions. The voters approved the most recent modification in
1990 under Proposition 111. Proposition 111 exempted some appropriations such as
Redevelopment money and changed the calculation formula, which greatly increased the
appropriations limit. Currently, the City of South San Francisco uses the California Department
of Finance statistics of CPI and percent population change to formulate the Gann Limit for the
City for each fiscal year.
Appropriations Limit - FY 2021-22
Fiscal Year
CPI/Personal
Income %
Change
Population
% Change
Change
Factor
Cumulative
Change
Factor
Appropriation
Limit
2013-14 5.12 1.51 6.71 493.82 115,362,390
2014-15 (0.23) 0.79 0.56 497.14 116,008,419
2015-16 3.82 0.68 4.53 524.19 121,263,600
2016-17 5.37 0.43 5.82 560.52 128,321,142
2017-18 3.69 0.11 3.80 585.62 133,197,345
2018-19 3.67 0.49 4.18 614.28 138,764,994
2019-20 3.85 0.04 3.89 642.07 144,162,953
2020-21 3.73 0.98 4.75 677.31 151,010,693
2021-22 5.73 (0.88) 4.80 714.63 158,259,206
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-22
Proceeds of Taxes 82,850,044 85,548,494 92,903,301 83,865,039 87,751,448
Appropriations Subject to Limit 82,850,044 85,548,494 92,903,301 83,865,039 87,751,448
Current Limit 133,197,345 138,764,994 144,162,953 151,010,693 158,259,206
Amount Under Limit 50,347,302 53,216,501 51,259,652 67,145,654 70,507,758
FY2021-22
Operating Budget
Study Session
Presentation to City Council
Janet Salisbury
23 JUNE 2021
AGENDA
1 BUDGET OVERVIEW
2 FY21-22 GENERAL FUND PROJECTIONS
3 OTHER
4 Q&A
22
Budget Overview
1Budget Overview
▪Public Meetings to Discuss FY2021-22 Budget
–Budget Standing Committee: May 24, 2021
–City Council Study Session: June 15, 2021
–City Council Adoption: June 23, 2021
▪Biennial Budget (FY2019-21) to Annual Budget for FY2021-22
–Budgetary Uncertainty
▪City Reserves = $56,800,000
–General Reserves = $24,100,000
–Infrastructure Reserves = $20,500,000
–CalPERS Stabilization Reserve = $5,500,000
–Unappropriated GF Balance = $6,700,000
3
FY2021-22 Revenue Projections
2FY21-22 General Fund Projections
4
REVENUE TYPE FY 2019-20
Actuals
FY 2020-21
Adjusted Budget
FY 2021-22
Proposed Budget
%age of TOTAL
Projected Revenues
Property Taxes $ 42,847,441 $ 43,051,498 $ 41,074,710 37.3%
Sales Tax (w/o Measure W)19,859,057 18,500,000 19,531,177 17.7%
Transient Occupancy Tax 13,829,025 5,904,328 7,085,194 6.4%
Other Taxes 4,515,378 3,118,206 3,614,753 3.3%
Franchise Fees 4,594,577 4,600,000 4,600,000 4.2%
Licenses & Permits 15,900,501 14,995,496 16,453,166 14.9%
Fines & Forfeitures 814,355 789,249 676,975 0.6%
Revenue from Other Agencies 1,626,529 3,217,129 2,325,338 2.1%
Charges for Services 9,978,676 7,061,656 9,287,470 8.4%
Interest and Rent 6,313,195 3,827,794 4,194,976 3.8%
Other Revenues 171,406 175,341 232,718 0.2%
Transfers In 1,302,436 2,402,855 1,187,080 1.1%
TOTAL REVENUES $ 121,752,575 $ 107,643,552 $ 110,263,557
FY2021-22 Department Expenditures
2FY21-22 General Fund Projections
5
DEPARTMENT FY 2019-20
Actuals
FY 2020-21
Adjusted Budget
FY 2021-22
Proposed Budget
%age of TOTAL
Projected Exp.
Council, Clerk, Treasurer $ 1,388,589 $ 1,526,679 $ 1,604,515 1.43%
City Attorney 1,009,371 910,049 910,049 0.81%
City Manager’s Office 4,139,610 5,102,255 3,214,466 2.84%
Finance Department 3,222,657 3,639,552 3,807,781 3.37%
Non-Departmental 2,739,302 2,237,423 1,794,252 1.59%
Human Resources Department 1,672,700 2,031,503 2,042,597 1.81%
Economic & Community Develop.7,669,328 9,606,747 8,227,651 7.28%
Fire Department 28,138,052 31,010,490 29,508,065 26.10%
Police Department 30,190,064 32,020,240 32,386,774 28.65%
Public Works Department 6,156,204 5,935,686 5,978,429 5.29%
Library Department 5,940,870 6,237,144 6,221,935 5.50%
Parks and Recreation Department 17,130,307 16,019,164 16,729,029 14.80%
CIP 2,198,176 7,529,073 625,000 0.55%
TOTAL $ 111,595,230 $ 123,806,005 $ 113,050,542
Information Technology (ISF)$ 2,912,895 $ 4,215,789 $ 3,693,005
General Fund Summary (FY2021-22)
6
Description Amount
Projected Revenues $ 110,263,557
+ Fund Balance / ARP Contribution 2,800,000
TOTAL PROJECTED REVENUES $ 113,063,558
PROJECTED EXPENDITURES $ 113,050,542
RESULT BALANCED BUDGET
2FY21-22 General Fund Projections
Resolution
▪General Fund Budget
▪Other Funds
▪GANN Appropriations Limit
▪Revised Salary Schedule
7
3Other
QUESTIONS
8
4Q&A
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-523 Agenda Date:6/23/2021
Version:1 Item #:17a.
Resolution adopting the City of South San Francisco Operating Budget for Fiscal Year 2021-22, approving the
Gann Appropriations limit, and accepting the revised Salary Schedules for Fiscal Year 2021-22.
WHEREAS,the City of South San Francisco’s Fiscal Year (FY)2021-22 Proposed Operating Budget
reflected in the staff report and corresponding attachments is incorporated herein; and
WHEREAS,the City of South San Francisco (“City”)Operating Budget shall hereafter be referred to
collectively as the “Operating Budget” for purposes of adopting this Resolution; and
WHEREAS,on May 24,2021,the proposed FY 2021-22 Operating Budget was presented by staff to
the Budget Standing Committee of the City Council; and
WHEREAS,on June 15,2021,the proposed FY 2021-22 Operating Budget was presented by staff to
the City Council at a Special Council Meeting; and
WHEREAS,the members of the City Council reviewed and discussed the financial results and budget
balancing options at the two public meetings above and specific changes were developed as a result.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that
the FY 2020-21 Operating Budget is hereby approved,and funds are hereby appropriated as set forth in the
staff report herein for FY 2020-21.
BE IT FURTHER RESOLVED that consistent with the limitations set forth herein and the City’s
Municipal Code,any and all expenditures for agreements in an amount not to exceed one hundred fifty
thousand dollars ($150,000)relating to either the programs or materials contained in the FY 2021-22 Operating
Budget or the Capital Budget for construction projects may be expended or entered into under authority of or
by the City Manager and the payments therefore may be made by the Director of Finance.
BE IT FURTHER RESOLVED that monies received during FY 2021-22 and included herein as a
consequence of a grant award approved by the City Council are hereby appropriated for the purposes for which
the grant has been approved.Such appropriation includes authorization for the City Manager to expend such
monies and for the Finance Director to make payments therefor in accordance with the terms and conditions
and for the purpose of the grant.
BE IT FURTHER RESOLVED that the Director of Finance is hereby granted the authority to increase
budgeted revenues and budgeted expenses in departments specifically for development related expenses such as
expedited plan checks,legal reviews,traffic studies,environmental review,geotechnical studies,etc.,where the
developers pay in advance for expenses that the City contracts out for.In those cases,the Director of Finance,
upon receiving those deposits or payments,will increase the budget for revenues and expenses in theCity of South San Francisco Printed on 8/3/2021Page 1 of 3
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File #:21-523 Agenda Date:6/23/2021
Version:1 Item #:17a.
upon receiving those deposits or payments,will increase the budget for revenues and expenses in the
appropriate departments where those expenses will take place by a corresponding amount.Said transactions
will have no net impact on Reserves,as revenue will offset expenses and any agreements for development
related transactions may be expended or entered into under authority of or by the City Manager and the
payments therefore may be made by the Director of Finance.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to increase budgeted
revenues and expenses in departments for transaction that have a net zero impact such as donations and pass-
through transactions. Said transactions will have no net impact on Reserves, as revenue will offset expenses.
BE IT FURTHER RESOLVED that the Operating Budget is hereby officially adopted:
•By department by fund for General Fund operating budget appropriations; and
•By fund for other operating budget appropriations.
BE IT FURTHER RESOLVED that the Gann Appropriations Limit enclosed with the staff report is
approved,and that the Director of Finance may make minor adjustments or corrections to this Gann Limit
Schedule if needed to comply with audit requirements.
BE IT FURTHER RESOLVED that the City Manager may authorize the Director of Finance to transfer
budgets during the year in accordance with generally accepted accounting principles between the following
budget categories provided the overall appropriation by funding source is not increased without City Council
approval:
•Departments within the same fund; and
•Capital projects with the same funding source or type; and
•Operating and capital budgets for the same department if funded by the same funding source or
type.
BE IT FURTHER RESOLVED that fund balance and reserve categories in this document are designed
for decision-making and informational purposes only for the City Council,and are not intended to replace the
reserve classifications supplied by the Governmental Accounting Standards Board (GASB)Statement 54 for
governmental funds.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to use professional
judgment to make corrections to the adopted budget schedules if any related numbers represented on one
budget schedule herein do not match the corresponding number as represented in another budget schedule
herein.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to
rollover any outstanding encumbrances from Fiscal Year 2020-21 into Fiscal Year 2021-22 where sufficient
budget savings otherwise allow the rollover.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to
rollover unencumbered appropriations from grants received in Fiscal Year 2020-21 or prior years if so allowed
under the terms of the grant.
BE IT FURTHER RESOLVED that the staffing levels for each department,as detailed in the staff report
and accompanying attachments herein are hereby approved.
City of South San Francisco Printed on 8/3/2021Page 2 of 3
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File #:21-523 Agenda Date:6/23/2021
Version:1 Item #:17a.
BE IT FURTHER RESOLVED that Exhibit A to this resolution showing the City’s revised salary
schedule is approved effective July 9, 2021:
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to carry
forward unspent Fiscal Year 2020-21 unencumbered non-recurring project budgets in the Operating Budget,
such as litigation projects.
BE IT FURTHER RESOLVED that the City Council appropriates all FY 2021-22 Measure W revenues
and remaining cash balance to support the Council approved Measure W Projects such as the Civic Campus
Project and Streets Programs and authorizes the Director of Finance to budget expenditures as necessary for the
FY 2021-22 debt service related to the City’s Lease Revenue Bonds (Series 2020A and Series 2021A).
BE IT FURTHER RESOLVED that the City Council accepts the City’s allocation of federal funds as
authorized via the American Rescue Plan Act of 2021 (ARP)and authorizes the Director of Finance to take all
appropriate actions to recognize the proceeds and use professional judgement to budget its expenditure that
follows the programmatic intent of the City Council and the guidelines set forth by the federal government
related to its allowable use.
*****
City of South San Francisco Printed on 8/3/2021Page 3 of 3
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Executive Management Only City of South San Francisco | Salary Schedule
Effective 7/9/2021
JOB TITLE JOB CODE EFFECTIVE DATE UNIT MINIMUM
CONTROL
POINT MAXIMUM
Assistant City Manager N100 7/9/2021 EXEC 114.73$ 126.20$ 138.83$
Assistant to the City Manager N180 7/9/2021 EXEC 66.77$ 73.45$ 80.79$
City Manager N115 7/9/2021 EXEC 147.88$
Communications Director N190 7/9/2021 EXEC 97.28$ 107.01$ 117.71$
Director of Capital Projects N195 7/9/2021 EXEC 97.28$ 107.01$ 117.71$
Economic & Community Development Director N140 7/9/2021 EXEC 99.45$ 109.40$ 120.34$
Finance Director N145 7/9/2021 EXEC 99.45$ 109.40$ 120.34$
Fire Chief N150 7/9/2021 EXEC 114.06$ 125.46$ 138.01$
Human Resources Director N130 7/9/2021 EXEC 97.28$ 107.01$ 117.71$
Information Technology Director N165 7/9/2021 EXEC 98.52$ 108.37$ 119.21$
Library Director N110 7/9/2021 EXEC 97.28$ 107.01$ 117.71$
Parks & Recreation Director N175 7/9/2021 EXEC 100.11$ 110.12$ 121.13$
Police Chief N155 7/9/2021 EXEC 117.04$ 128.74$ 141.61$
Public Works Director N160 7/9/2021 EXEC 99.96$ 109.95$ 120.95$
Steps are listed as hourly rates, except where otherwise specified Page 1 of 1
City of South San Francisco | Salary Schedule
Effective 7/9/2021
JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8
Accountant - Senior M625 7/10/2020 MID MGMT 47.11$ 49.47$ 51.94$ 54.54$ 57.27$
Accountant I M100 7/10/2020 MID MGMT 38.95$ 40.90$ 42.95$ 45.10$ 47.36$
Accountant II M620 7/10/2020 MID MGMT 42.85$ 44.99$ 47.24$ 49.60$ 52.08$
Accounting Assistant I A480 7/10/2020 AFSCME 24.92$ 26.17$ 27.48$ 28.85$ 30.29$
Accounting Assistant II A225 7/10/2020 AFSCME 27.38$ 28.75$ 30.19$ 31.70$ 33.28$
Accounting Assistant II - Hourly X100 12/25/2020 HOURLY 27.01$ 28.36$ 29.78$ 31.27$ 32.83$
Administrative Assistant - Senior O340 7/10/2020 CONFID 33.66$ 35.34$ 37.11$ 38.97$ 40.92$
Administrative Assistant I O315 7/10/2020 CONFID 30.44$ 31.96$ 33.56$ 35.24$ 37.00$
Administrative Assistant I - Hourly X110 12/25/2020 HOURLY 30.02$ 31.52$ 33.10$ 34.75$ 36.49$
Administrative Assistant II O310 7/10/2020 CONFID 32.05$ 33.65$ 35.33$ 37.10$ 38.96$
Administrative Assistant II - Hourly X130 12/25/2020 HOURLY 31.63$ 33.21$ 34.87$ 36.61$ 38.44$
Building Inspector A135 7/10/2020 AFSCME 42.69$ 44.82$ 47.06$ 49.41$ 51.88$
Building Inspector - Hourly X595 12/25/2020 HOURLY 42.10$ 44.21$ 46.42$ 48.74$ 51.18$
Building Inspector - Senior A400 7/10/2020 AFSCME 46.61$ 48.94$ 51.39$ 53.96$ 56.66$
Building Maintenance Craftsworker A465 7/10/2020 AFSCME 32.97$ 34.62$ 36.35$ 38.17$ 40.08$
Building Maintenance Custodian A140 7/10/2020 AFSCME 24.22$ 25.43$ 26.70$ 28.03$ 29.43$
Building Maintenance Custodian - Hourly X185 12/25/2020 HOURLY 23.89$ 25.08$ 26.33$ 27.65$ 29.03$
Building Maintenance Custodian - Lead A190 7/10/2020 AFSCME 30.66$ 32.19$ 33.80$ 35.49$ 37.26$
Building Maintenance Custodian - Senior A320 7/10/2020 AFSCME 26.67$ 28.00$ 29.40$ 30.87$ 32.41$
Building Official - Assistant M215 7/10/2020 MID MGMT 56.53$ 59.36$ 62.33$ 65.45$ 68.72$
Building Plan Reviewer A690 7/10/2020 AFSCME 44.70$ 46.94$ 49.29$ 51.75$ 54.34$
Business Manager M825 7/10/2020 MID MGMT 53.90$ 56.59$ 59.42$ 62.39$ 65.51$
Childcare Assistant Supervisor M800 7/10/2020 MID MGMT 33.10$ 34.75$ 36.49$ 38.31$ 40.23$
City Building Official M210 7/10/2020 MID MGMT 65.88$ 69.17$ 72.63$ 76.26$ 80.07$
City Clerk E100 6/26/2020 ELECT 71.24$
City Clerk - Assistant M830 7/10/2020 MID MGMT 41.86$ 43.95$ 46.15$ 48.46$ 50.88$
City Clerk Records Technician O415 7/10/2020 CONFID 32.05$ 33.65$ 35.33$ 37.10$ 38.96$
City Council Member E110 7/12/2019 ELECT 92.31$
City Planner M155 7/10/2020 MID MGMT 64.75$ 67.99$ 71.39$ 74.96$ 78.71$
City Treasurer E105 7/10/2020 ELECT 7.72$
Code Enforcement Officer A145 7/10/2020 AFSCME 36.54$ 38.37$ 40.29$ 42.30$ 44.42$
Communications Dispatcher A150 7/10/2020 AFSCME 35.78$ 37.57$ 39.45$ 41.42$ 43.49$
Communications Dispatcher - Hourly X445 12/25/2020 HOURLY 45.62$
Communications Dispatcher - Supervising A365 7/10/2020 AFSCME 42.20$ 44.31$ 46.53$ 48.86$ 51.30$
Community Development Coordinator M725 7/10/2020 MID MGMT 42.00$ 44.10$ 46.30$ 48.61$ 51.04$
Community Development Specialist A660 7/10/2020 AFSCME 40.04$ 42.04$ 44.14$ 46.35$ 48.67$
Community Services Site Coordinator A640 7/10/2020 AFSCME 24.26$ 25.47$ 26.74$ 28.08$ 29.48$
Community Services Site Coordinator - Hourly X660 12/25/2020 HOURLY 23.92$ 25.12$ 26.38$ 27.70$ 29.08$
Computer Services Technician O525 7/10/2020 CONFID 40.84$ 42.88$ 45.02$ 47.27$ 49.63$
Computer Services Technician - Senior O530 7/10/2020 CONFID 42.89$ 45.03$ 47.28$ 49.64$ 52.12$
Consultant - Hourly X570 12/25/2020 HOURLY 15.25$ 135.00$
Crime Analyst C210 7/9/2021 PO NONWORN 44.31$ 46.53$ 48.85$ 51.29$ 53.86$
Cultural Arts Specialist A650 7/10/2020 AFSCME 33.07$ 34.72$ 36.46$ 38.28$ 40.19$
Cultural Arts Specialist - Hourly X650 12/25/2020 HOURLY 32.61$ 34.24$ 35.95$ 37.75$ 39.64$
Database Business Systems Specialist O405 7/10/2020 CONFID 32.05$ 33.65$ 35.33$ 37.10$ 38.96$
Deputy City Clerk O320 7/10/2020 CONFID 35.27$ 37.03$ 38.88$ 40.82$ 42.86$
Deputy Economic Community Development Director M145 7/10/2020 MID MGMT 71.23$ 74.79$ 78.53$ 82.46$ 86.58$
Steps are listed as hourly rates, except where otherwise specified Page 1 of 5
City of South San Francisco | Salary Schedule
Effective 7/9/2021
JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8
Deputy Finance Director M845 7/10/2020 MID MGMT 71.23$ 74.79$ 78.53$ 82.46$ 86.58$
Economic Development Coordinator M185 7/10/2020 MID MGMT 55.89$ 58.68$ 61.61$ 64.69$ 67.92$
Electrical Maintenance Supervisor M835 7/10/2020 MID MGMT 52.10$ 54.70$ 57.43$ 60.30$ 63.31$
Electrical Technician A160 7/10/2020 AFSCME 40.21$ 42.22$ 44.33$ 46.55$ 48.88$
Electrical Technician - Assistant A120 7/10/2020 AFSCME 29.67$ 31.15$ 32.71$ 34.35$ 36.07$
Electrical Technician - Lead A335 7/10/2020 AFSCME 49.62$ 52.10$ 54.71$ 57.45$ 60.32$
Electrical Technician - Senior A500 7/10/2020 AFSCME 44.12$ 46.33$ 48.65$ 51.08$ 53.63$
Emergency Medical Technician - Hourly X281 12/25/2020 HOURLY 18.27$ 19.18$ 20.14$ 21.15$ 22.21$
Emergency Services Manager M780 7/10/2020 MID MGMT 44.29$ 46.50$ 48.82$ 51.26$ 53.82$
EMS Battalion Chief M420 7/9/2021 PSM FIRE 80 79.29$ 83.25$ 87.42$ 91.79$ 96.38$
Engineer - Associate M115 7/10/2020 MID MGMT 53.05$ 55.70$ 58.49$ 61.41$ 64.48$
Engineer - Principal M760 7/10/2020 MID MGMT 69.12$ 72.58$ 76.21$ 80.02$ 84.02$
Engineer- Senior M340 7/10/2020 MID MGMT 63.14$ 66.30$ 69.61$ 73.09$ 76.74$
Engineering Technician A167 7/10/2020 AFSCME 33.23$ 34.89$ 36.63$ 38.46$ 40.38$
Engineering Technician - Senior A168 7/10/2020 AFSCME 36.54$ 38.37$ 40.29$ 42.30$ 44.42$
Environmental Compliance Inspector - Hourly X465 12/25/2020 HOURLY 39.70$ 41.68$ 43.76$ 45.95$ 48.25$
Environmental Compliance Inspector - Senior D160 7/10/2020 WQCP OP ENG 49.93$ 52.43$ 55.05$ 57.80$ 60.69$
Environmental Compliance Inspector I D210 7/10/2020 WQCP OP ENG 40.24$ 42.25$ 44.36$ 46.58$ 48.91$
Environmental Compliance Inspector II D155 7/10/2020 WQCP OP ENG 44.28$ 46.49$ 48.81$ 51.25$ 53.81$
Environmental Compliance Supervisor M450 7/10/2020 MID MGMT 66.30$ 69.61$ 73.09$ 76.74$ 80.58$
Equipment Mechanic A170 7/10/2020 AFSCME 34.29$ 36.00$ 37.80$ 39.69$ 41.67$
Equipment Mechanic - Hourly X510 12/25/2020 HOURLY 33.82$ 35.51$ 37.29$ 39.15$ 41.11$
Equipment Mechanic - Lead A345 7/10/2020 AFSCME 37.12$ 38.98$ 40.93$ 42.98$ 45.13$
Equipment Operator A175 7/10/2020 AFSCME 34.38$ 36.10$ 37.90$ 39.79$ 41.78$
Executive Assistant To The City Manager O410 7/10/2020 CONFID 39.39$ 41.36$ 43.43$ 45.60$ 47.88$
Financial Analyst - Senior M615 7/10/2020 MID MGMT 47.11$ 49.47$ 51.94$ 54.54$ 57.27$
Financial Analyst I M600 7/10/2020 MID MGMT 38.95$ 40.90$ 42.95$ 45.10$ 47.36$
Financial Analyst II M610 7/10/2020 MID MGMT 42.85$ 44.99$ 47.24$ 49.60$ 52.08$
Financial Services Manager M770 7/10/2020 MID MGMT 60.57$ 63.60$ 66.78$ 70.12$ 73.63$
Fire Apparatus Engineer B120 7/9/2021 IAFF 39.41$ 41.38$ 43.45$ 45.62$ 47.91$
Fire Apparatus Engineer (40 Hours) B121 7/9/2021 IAFF 55.17$ 57.93$ 60.83$ 63.87$ 67.06$
Fire Battalion Chief (40 Hours) M205 7/9/2021 MID MGMT 79.29$ 83.25$ 87.42$ 91.79$ 96.38$
Fire Battalion Chief (56 Hours) M390 7/9/2021 PSM FIRE 112 56.64$ 59.47$ 62.44$ 65.57$ 68.85$
Fire Captain (40 Hours) B101 7/9/2021 IAFF 60.53$ 63.56$ 66.73$ 70.07$ 73.57$
Fire Captain (56 Hours) B100 7/9/2021 IAFF 43.24$ 45.40$ 47.67$ 50.06$ 52.56$
Fire Chief - Deputy M110 7/9/2021 PSM FIRE 80 92.29$ 96.90$ 101.75$ 106.84$ 112.18$
Fire Courier - Hourly X540 12/25/2020 HOURLY 19.81$ 20.80$ 21.84$ 22.93$ 24.08$
Fire Marshal M410 7/9/2021 PSM FIRE 80 80.98$ 85.03$ 89.29$ 93.75$ 98.44$
Groundsperson A505 7/10/2020 AFSCME 31.30$ 32.86$ 34.50$ 36.23$ 38.04$
Human Resources Analyst - Senior M271 7/10/2020 MID MGMT 47.04$ 49.39$ 51.86$ 54.45$ 57.17$
Human Resources Analyst I M700 7/10/2020 MID MGMT 38.89$ 40.83$ 42.87$ 45.01$ 47.26$
Human Resources Analyst II M270 7/10/2020 MID MGMT 42.73$ 44.87$ 47.11$ 49.47$ 51.94$
Human Resources Clerk - Hourly X310 12/25/2020 HOURLY 30.02$ 31.52$ 33.10$ 34.75$ 36.49$
Human Resources Manager M775 7/10/2020 MID MGMT 60.70$ 63.74$ 66.93$ 70.28$ 73.79$
Human Resources Technician O265 7/10/2020 CONFID 32.05$ 33.65$ 35.33$ 37.10$ 38.96$
Human Resources Technician - Hourly X265 12/25/2020 HOURLY 31.63$ 33.21$ 34.87$ 36.61$ 38.44$
Information Systems Administrator M650 7/10/2020 MID MGMT 55.91$ 58.71$ 61.65$ 64.73$ 67.97$
Steps are listed as hourly rates, except where otherwise specified Page 2 of 5
City of South San Francisco | Salary Schedule
Effective 7/9/2021
JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8
Information Systems Administrator - Senior M790 7/10/2020 MID MGMT 58.71$ 61.65$ 64.73$ 67.97$ 71.37$
Information Technology Manager M805 7/10/2020 MID MGMT 61.78$ 64.87$ 68.11$ 71.52$ 75.10$
Laboratory Chemist D120 7/10/2020 WQCP OP ENG 44.51$ 46.74$ 49.08$ 51.53$ 54.11$
Laboratory Chemist - Hourly X545 12/25/2020 HOURLY 43.90$ 46.10$ 48.41$ 50.83$ 53.37$
Laboratory Chemist - Senior D170 7/10/2020 WQCP OP ENG 51.43$ 54.00$ 56.70$ 59.53$ 62.51$
Laboratory Supervisor M220 7/10/2020 MID MGMT 55.37$ 58.14$ 61.05$ 64.10$ 67.31$
Landscape Architect M815 7/10/2020 MID MGMT 57.24$ 60.10$ 63.11$ 66.27$ 69.58$
Librarian I A210 7/10/2020 AFSCME 31.87$ 33.46$ 35.13$ 36.89$ 38.73$
Librarian I - Hourly X210 12/25/2020 HOURLY 31.43$ 33.00$ 34.65$ 36.38$ 38.20$
Librarian II A240 7/10/2020 AFSCME 35.07$ 36.82$ 38.66$ 40.59$ 42.62$
Librarian II - Hourly X670 12/25/2020 HOURLY 34.58$ 36.31$ 38.13$ 40.04$ 42.04$
Library Assistant I A220 7/10/2020 AFSCME 25.02$ 26.27$ 27.58$ 28.96$ 30.41$
Library Assistant I - Hourly X220 12/25/2020 HOURLY 24.67$ 25.90$ 27.20$ 28.56$ 29.99$
Library Assistant II A215 7/10/2020 AFSCME 27.64$ 29.02$ 30.47$ 31.99$ 33.59$
Library Assistant II - Hourly X225 12/25/2020 HOURLY 27.26$ 28.62$ 30.05$ 31.55$ 33.13$
Library Clerk - Hourly X235 12/25/2020 HOURLY 17.89$ 18.78$ 19.72$ 20.71$ 21.75$
Library Director - Assistant M640 7/10/2020 MID MGMT 60.14$ 63.15$ 66.31$ 69.63$ 73.11$
Library Page - Hourly X250 12/25/2020 HOURLY 15.25$ 16.00$ 16.80$ 17.64$ 18.52$
Library Program Manager M235 7/10/2020 MID MGMT 47.70$ 50.08$ 52.58$ 55.21$ 57.97$
Library Specialist - Supervising A670 7/10/2020 AFSCME 32.71$ 34.35$ 36.07$ 37.87$ 39.76$
Literacy Program Manager M500 7/10/2020 MID MGMT 47.70$ 50.08$ 52.58$ 55.21$ 57.97$
Literacy Services Assistant Coordinator - Hourly X655 12/25/2020 HOURLY 27.26$ 28.62$ 30.05$ 31.55$ 33.13$
Literacy Services Assistant I - Hourly X665 12/25/2020 HOURLY 24.67$ 25.90$ 27.20$ 28.56$ 29.99$
Literacy Services Coordinator A445 7/10/2020 AFSCME 36.00$ 37.80$ 39.69$ 41.67$ 43.75$
Maintenance Craftsworker A280 7/10/2020 AFSCME 32.97$ 34.62$ 36.35$ 38.17$ 40.08$
Maintenance Supervisor M255 7/10/2020 MID MGMT 43.71$ 45.90$ 48.19$ 50.60$ 53.13$
Management Analyst I M570 7/10/2020 MID MGMT 41.86$ 43.95$ 46.15$ 48.46$ 50.88$
Management Analyst II M560 7/10/2020 MID MGMT 46.03$ 48.33$ 50.75$ 53.29$ 55.95$
Member - Bicycle & Pedestrian Advisory Committee X321 7/12/2019 BD CMS 50.00$
Member - Cultural Arts Commission (Per Meeting) X164 7/12/2019 BD CMS 50.00$
Member - Design Review Board (Per Meeting) X155 7/12/2019 BD CMS 50.00$
Member - Historical Commission (Per Meeting) X165 7/12/2019 BD CMS 50.00$
Member - Housing Authority Commission (Per Meeting) X175 7/12/2019 BD CMS 50.00$
Member - Library Board (Per Meeting) X230 7/12/2019 BD CMS 50.00$
Member - Parking Place Commission (Per Meeting) X295 7/12/2019 BD CMS 50.00$
Member - Parks & Recreation Commission (Per Meeting) X285 7/12/2019 BD CMS 50.00$
Member - Personnel Board (Per Meeting) X305 7/12/2019 BD CMS 50.00$
Member - Planning Commission (Per Meeting) X315 7/12/2019 BD CMS 50.00$
Member - Traffic Safety Commission X320 7/12/2019 BD CMS 50.00$
Miscellaneous Hourly X280 12/25/2020 HOURLY 15.25$ 85.00$
Office Assistant - Hourly X440 12/25/2020 HOURLY 23.14$ 24.30$ 25.52$ 26.80$ 28.14$
Office Specialist A295 7/10/2020 AFSCME 25.82$ 27.11$ 28.47$ 29.89$ 31.38$
Office Specialist - Hourly X415 12/25/2020 HOURLY 25.48$ 26.75$ 28.09$ 29.49$ 30.96$
Paramedic Firefighter B130 7/9/2021 IAFF 39.41$ 41.38$ 43.45$ 45.62$ 47.91$
Paramedic Firefighter Recruit (40 Hours) B135 7/9/2021 IAFF 52.54$
Park Maintenance Worker A250 7/10/2020 AFSCME 27.88$ 29.27$ 30.73$ 32.27$ 33.88$
Park Maintenance Worker - Hourly X300 12/25/2020 HOURLY 27.50$ 28.87$ 30.31$ 31.83$ 33.42$
Steps are listed as hourly rates, except where otherwise specified Page 3 of 5
City of South San Francisco | Salary Schedule
Effective 7/9/2021
JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8
Park Maintenance Worker - Lead A195 7/10/2020 AFSCME 33.16$ 34.82$ 36.56$ 38.39$ 40.31$
Park Maintenance Worker - Senior A350 7/10/2020 AFSCME 29.86$ 31.35$ 32.92$ 34.57$ 36.30$
Parking Enforcement Officer C175 7/9/2021 PO NONWORN 26.38$ 27.70$ 29.08$ 30.54$ 32.06$
Parking Enforcement Officer - Hourly X180 12/25/2020 HOURLY 25.26$ 26.52$ 27.85$ 29.24$ 30.70$
Parking System Technician A245 7/10/2020 AFSCME 33.16$ 34.82$ 36.56$ 38.39$ 40.31$
Parks and Recreation Deputy Director M840 7/10/2020 MID MGMT 68.14$ 71.55$ 75.13$ 78.89$ 82.83$
Payroll Administrator M785 7/10/2020 MID MGMT 42.85$ 44.99$ 47.24$ 49.60$ 52.08$
Permit Technician A460 7/10/2020 AFSCME 37.73$ 39.62$ 41.60$ 43.68$ 45.86$
Permit Technician - Senior A700 7/10/2020 AFSCME 40.13$ 42.14$ 44.25$ 46.46$ 48.78$
Planner - Associate M125 7/10/2020 MID MGMT 42.00$ 44.10$ 46.30$ 48.61$ 51.04$
Planner - Principal M590 7/10/2020 MID MGMT 55.89$ 58.68$ 61.61$ 64.69$ 67.92$
Planner - Senior M335 7/10/2020 MID MGMT 52.00$ 54.60$ 57.33$ 60.20$ 63.21$
Planner- Associate - Hourly X125 12/25/2020 HOURLY 41.42$ 43.49$ 45.66$ 47.94$ 50.34$
Planner- Senior - Hourly X335 12/25/2020 HOURLY 51.30$ 53.86$ 56.55$ 59.38$ 62.35$
Planning Technician A462 7/10/2020 AFSCME 37.72$ 39.61$ 41.59$ 43.67$ 45.85$
Plant Electrician I D105 7/10/2020 WQCP OP ENG 38.96$ 40.91$ 42.96$ 45.11$ 47.37$
Plant Electrician I - Hourly X500 12/25/2020 HOURLY 38.44$ 40.36$ 42.38$ 44.50$ 46.73$
Plant Electrician II D140 7/10/2020 WQCP OP ENG 42.88$ 45.02$ 47.27$ 49.63$ 52.11$
Plant Maintenance Supervisor M745 7/10/2020 MID MGMT 54.90$ 57.64$ 60.52$ 63.55$ 66.73$
Plant Mechanic - Apprentice D220 7/10/2020 WQCP OP ENG 31.16$ 33.56$ 35.96$ 38.35$ 40.75$ 43.15$ 45.54$ 47.94$
Plant Mechanic - Hourly X355 12/25/2020 HOURLY 35.34$ 37.11$ 38.97$ 40.92$ 42.97$
Plant Mechanic- Assistant - Hourly X135 12/25/2020 HOURLY 31.82$ 33.41$ 35.08$ 36.83$ 38.67$
Plant Mechanic I D130 7/10/2020 WQCP OP ENG 35.84$ 37.63$ 39.51$ 41.49$ 43.56$
Plant Mechanic II D135 7/10/2020 WQCP OP ENG 39.45$ 41.42$ 43.49$ 45.66$ 47.94$
Plant Mechanic- Lead D180 7/10/2020 WQCP OP ENG 44.46$ 46.68$ 49.01$ 51.46$ 54.03$
Plant Operator - Apprentice D100 7/10/2020 WQCP OP ENG 29.84$ 32.14$ 34.43$ 36.73$ 39.02$ 41.32$ 43.61$ 45.91$
Plant Operator I D145 7/10/2020 WQCP OP ENG 34.33$ 36.05$ 37.85$ 39.74$ 41.73$
Plant Operator I - Contract Ft X145 12/25/2020 HOURLY 33.86$ 35.55$ 37.33$ 39.20$ 41.16$
Plant Operator I - Hourly X140 12/25/2020 HOURLY 33.86$ 35.55$ 37.33$ 39.20$ 41.16$
Plant Operator II D150 7/10/2020 WQCP OP ENG 37.77$ 39.66$ 41.64$ 43.72$ 45.91$
Plant Operator II - Hourly X530 12/25/2020 HOURLY 37.25$ 39.11$ 41.07$ 43.12$ 45.28$
Plant Operator III D200 7/10/2020 WQCP OP ENG 39.65$ 41.63$ 43.71$ 45.90$ 48.19$
Plant Operator- Lead D190 7/10/2020 WQCP OP ENG 43.63$ 45.81$ 48.10$ 50.50$ 53.02$
Plant Superintendent M355 7/10/2020 MID MGMT 71.14$ 74.70$ 78.43$ 82.35$ 86.47$
Plant Superintendent - Assistant M465 7/10/2020 MID MGMT 58.06$ 60.96$ 64.01$ 67.21$ 70.57$
Plant Utility Worker D125 7/10/2020 WQCP OP ENG 31.42$ 32.99$ 34.64$ 36.37$ 38.19$
Plant Utility Worker - Hourly X490 12/25/2020 HOURLY 30.99$ 32.54$ 34.17$ 35.88$ 37.67$
Police Captain M280 7/9/2021 PSM POLICE 94.31$ 99.02$ 103.97$ 109.17$ 114.63$
Police Chief - Deputy M765 7/9/2021 PSM POLICE 90.94$ 95.49$ 100.26$ 105.28$ 110.54$
Police Communications & Records Manager M285 7/9/2021 MID MGMT 58.80$ 61.74$ 64.83$ 68.07$ 71.47$
Police Corporal C100 7/9/2021 PO SWORN 61.44$ 62.98$ 64.55$ 66.17$
Police Court Liaison - Hourly X193 12/25/2020 HOURLY 27.09$ 28.44$ 29.86$ 31.35$ 32.92$
Police Lieutenant M275 7/9/2021 PSM POLICE 79.73$ 83.72$ 87.90$ 92.30$ 96.91$
Police Media Technician C220 7/9/2021 PO NONWORN 31.35$ 32.92$ 34.57$ 36.30$ 38.11$
Police Officer C115 7/9/2021 PO SWORN 45.89$ 49.10$ 52.54$ 56.22$ 60.15$
Police Property / Evidence Specialist C110 7/9/2021 PO NONWORN 30.60$ 32.13$ 33.74$ 35.42$ 37.19$
Police Property/Evidence Assistant - Hourly X190 12/25/2020 HOURLY 27.09$ 28.44$ 29.86$ 31.35$ 32.92$
Steps are listed as hourly rates, except where otherwise specified Page 4 of 5
City of South San Francisco | Salary Schedule
Effective 7/9/2021
JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8
Police Records Specialist C105 7/9/2021 PO NONWORN 28.28$ 29.69$ 31.18$ 32.73$ 34.37$
Police Records Specialist - Hourly X191 12/25/2020 HOURLY 27.09$ 28.44$ 29.86$ 31.35$ 32.92$
Police Records Specialist - Senior C180 7/9/2021 PO NONWORN 29.79$ 31.27$ 32.84$ 34.48$ 36.20$
Police Records Specialist - Supervising C200 7/9/2021 PO NONWORN 32.52$ 34.15$ 35.86$ 37.65$ 39.53$
Police Recruit C190 7/9/2021 PO SWORN 44.99$
Police Reserve Officer - Hourly X325 12/25/2020 HOURLY 46.36$
Police Sergeant C165 7/9/2021 PO SWORN 65.93$ 67.58$ 69.27$ 71.00$ 72.78$
Police Service Technician C125 7/9/2021 PO NONWORN 29.11$ 30.56$ 32.09$ 33.70$ 35.38$
Police Service Technician - Hourly X192 12/25/2020 HOURLY 27.07$ 28.42$ 29.84$ 31.33$ 32.90$
Preschool Teacher I A495 7/10/2020 AFSCME 22.09$ 23.19$ 24.35$ 25.57$ 26.85$
Preschool Teacher I - Hourly X690 12/25/2020 HOURLY 21.80$ 22.89$ 24.03$ 25.23$ 26.49$
Preschool Teacher II A680 7/10/2020 AFSCME 24.30$ 25.51$ 26.79$ 28.13$ 29.54$
Preschool Teacher II - Hourly X680 12/25/2020 HOURLY 23.97$ 25.17$ 26.43$ 27.75$ 29.14$
Program Manager M750 7/10/2020 MID MGMT 54.74$ 57.48$ 60.35$ 63.37$ 66.54$
Public Works Administrator M795 7/10/2020 MID MGMT 53.90$ 56.59$ 59.42$ 62.39$ 65.51$
Public Works Assistant Director/City Engineer M755 7/10/2020 MID MGMT 79.40$ 83.37$ 87.54$ 91.92$ 96.52$
Public Works Deputy Director M820 7/10/2020 MID MGMT 68.14$ 71.55$ 75.13$ 78.89$ 82.83$
Public Works Inspector A310 7/10/2020 AFSCME 42.69$ 44.82$ 47.06$ 49.41$ 51.88$
Public Works Maintenance Worker A275 7/10/2020 AFSCME 27.88$ 29.27$ 30.73$ 32.27$ 33.88$
Public Works Maintenance Worker - Hourly X345 12/25/2020 HOURLY 27.50$ 28.87$ 30.31$ 31.83$ 33.42$
Public Works Maintenance Worker - Lead A200 7/10/2020 AFSCME 33.16$ 34.82$ 36.56$ 38.39$ 40.31$
Public Works Maintenance Worker - Senior A360 7/10/2020 AFSCME 29.86$ 31.35$ 32.92$ 34.57$ 36.30$
Recreation & Community Services Manager M715 7/10/2020 MID MGMT 53.81$ 56.50$ 59.33$ 62.30$ 65.41$
Recreation & Community Services Prog Coor - Hourly X700 12/25/2020 HOURLY 30.19$ 31.70$ 33.29$ 34.95$ 36.70$
Recreation & Community Services Program Coord M530 7/10/2020 MID MGMT 30.60$ 32.13$ 33.74$ 35.43$ 37.20$
Recreation & Community Services Supervisor M295 7/10/2020 MID MGMT 43.71$ 45.90$ 48.19$ 50.60$ 53.13$
Recreation Instructor - Hourly X350 12/25/2020 HOURLY 15.25$ 38.00$
Recreation Leader I - Hourly X360 12/25/2020 HOURLY 15.25$ 16.00$ 16.80$ 17.64$ 18.52$
Recreation Leader II A610 7/10/2020 AFSCME 16.68$ 17.51$ 18.39$ 19.31$ 20.28$
Recreation Leader II - Hourly X365 12/25/2020 HOURLY 16.47$ 17.29$ 18.15$ 19.06$ 20.01$
Recreation Leader III A620 7/10/2020 AFSCME 18.10$ 19.00$ 19.95$ 20.95$ 22.00$
Recreation Leader III - Hourly X370 12/25/2020 HOURLY 17.86$ 18.75$ 19.69$ 20.67$ 21.70$
Recreation Leader IV A515 7/10/2020 AFSCME 20.09$ 21.09$ 22.14$ 23.25$ 24.41$
Recreation Leader IV - Hourly X375 12/25/2020 HOURLY 19.81$ 20.80$ 21.84$ 22.93$ 24.08$
Safety Inspector - Hourly X181 12/25/2020 HOURLY 29.10$ 30.55$ 32.08$ 33.68$ 35.36$
Safety Inspector I B200 7/9/2021 IAFF 53.33$ 55.99$ 58.79$ 61.73$ 64.82$
Safety Inspector II B195 7/9/2021 IAFF 58.63$ 61.56$ 64.64$ 67.87$ 71.27$
Safety Inspector III B190 7/9/2021 IAFF 63.06$ 66.22$ 69.53$ 73.00$ 76.65$
Sweeper Operator A370 7/10/2020 AFSCME 32.45$ 34.07$ 35.77$ 37.56$ 39.44$
Technical Services Supervisor M735 7/10/2020 MID MGMT 54.50$ 57.22$ 60.08$ 63.08$ 66.23$
Tree Trimmer A375 7/10/2020 AFSCME 33.43$ 35.10$ 36.85$ 38.69$ 40.62$
Van Driver A510 7/10/2020 AFSCME 17.06$ 17.91$ 18.81$ 19.75$ 20.74$
Van Driver - Hourly X555 12/25/2020 HOURLY 16.84$ 17.68$ 18.56$ 19.49$ 20.46$
Steps are listed as hourly rates, except where otherwise specified Page 5 of 5
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-526 Agenda Date:6/23/2021
Version:1 Item #:18.
Report regarding a resolution approving interim spending authority for the first 90 days of Fiscal Year 2021-22
(Janet Salisbury, Finance Director)
RECOMMENDATION
It is recommended that the City Council of the City of South San Francisco adopt a resolution providing
interim spending authority for the first 90 days of the Fiscal Year,in the event the proposed Fiscal Year
2021-22 operating budget is not approved on June 23, 2021.
BACKGROUND/DISCUSSION
The City’s authority to expend funds,granted under prior budget resolutions,expires on June 30,2021.A
resolution must be passed to allow for continued operations until the budget is adopted,in the event that the
Fiscal Year (FY)2021-22 budget is not adopted on June 23,2021.The proposed resolution allows the FY 2020-
21 operating budget to be continued for a period of 90 days for staffing and appropriations,which would be
prorated accordingly.
CONCLUSION
Adopting this resolution allows the City to continue operation in a fiscally sound manner until a final budget is
passed.
City of South San Francisco Printed on 6/18/2021Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-527 Agenda Date:6/23/2021
Version:1 Item #:18a.
Resolution approving interim spending authority for the first 90 days of Fiscal Year 2021-22.
WHEREAS,the City’s authority to expend funds granted under prior budget resolutions,expires June 30,2021;
and
WHEREAS,a resolution must be passed to allow for continued operations until the budget is adopted,in the
event that the budget is not adopted on June 23, 2021; and
WHEREAS,the proposed resolution allows the Fiscal Year 2020-21 operating budget to be continued for a
period of 90 days into Fiscal Year 2021-22 for staffing and appropriations,which would be prorated
accordingly.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco does
hereby approve interim spending for the first 90 days of the Fiscal Year in the event the Fiscal Year 2021-22
operating budget is not approved on June 23, 2021.
BE IT FURTHER RESOLVED that all amounts necessary for the continued operation of the City for the ninety
(90)day period set forth in the preceding paragraph are hereby appropriated for expenditure.Such
appropriation shall be based upon the Fiscal Year 2020-21 Operating Budget in a ratio of 365 to 90.
City of South San Francisco Printed on 8/3/2021Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-411 Agenda Date:6/23/2021
Version:1 Item #:19.
Report regarding a resolution approving the Capital Improvement Program for Fiscal Year 2021-22,approving
the appropriations request of $130,302,370,and authorizing city staff to prepare plans and specifications to
advertise for construction bids for the projects under this program.(Matt Ruble,Principal Engineer and
Eunejune Kim, Public Works Director/City Engineer)
RECOMMENDATION
It is recommended that the City Council of the City of South San Francisco adopt a resolution approving
the Capital Improvement Program (CIP)for Fiscal Year 2021-22,approving the appropriations request
of $130,302,370,and authorizing city staff to prepare plans and specifications to advertise for
construction bids for the projects under this program.
BACKGROUND/DISCUSSION
The proposed Fiscal Year (FY)2021-22 Capital Improvement Program (CIP)was reviewed first by the Budget
Subcommittee of the City Council comprised of Vice Mayor Addiego and Councilmember Nicolas,at a study
session on May 24,2021.The second review of the proposed FY 2021-22 CIP was conducted at a City Council
study session on June 15,2020.The proposed FY 2021-22 CIP reflects resulting City Council direction and
comments.
On June 17,2021,pursuant to Government Code Section 65401,the Planning Commission reviewed the CIP
and adopted a resolution finding the CIP consistent with the General Plan.The CIP continues improvement of
city streets, storm drains, sanitary sewers, facilities, parks, and traffic.
CIP Project Summary
The CIP outlines large capital expenditures and infrastructure improvements throughout the City.The CIP is the
result of collaboration among various departments summarizing the necessary improvements and the priority of
project implementation.City departments identify necessary improvements and prioritize project
implementation when preparing the CIP.
City staff considers the following criteria when selecting projects for inclusion in the CIP:
•Grant funded projects requiring a city contribution
•Previously approved projects under construction or contract
•Projects required for regulatory compliance
•Projects to maintain or upgrade existing City infrastructure
•Projects with no general fund allocations
•Projects requested by the community or city departments
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File #:21-411 Agenda Date:6/23/2021
Version:1 Item #:19.
•Projects that can be reasonably delayed, are complete, or no longer necessary
With these guidelines in mind,Staff proposes the following FY 2021-22 CIP budget appropriations and
reductions.The proposed fiscal year (FY)2021-22 CIP budget is $284.1 million,with $130.3 million of new
appropriations and $153.8 million of previous year appropriations for continuing projects.
CIP Project Summary
The FY 2021-22 CIP includes 159 projects: 20 new projects, 32 potential projects and 107 continuing projects.
The CIP is comprised of six project types:
•Public Facilities
•Parks
•Storm Drains
•Sanitary Sewer
•Streets
•Traffic
The following brief overview identifies proposed new projects and additional appropriation request for
continuing projects.
Public Facilities Projects (Proposed Budget $123.2 million)-These projects renovate,construct,and improve
city buildings and infrastructure.
New appropriations Request:
·(pf1707)Community Civic Campus -This project designs the new community civic campus including a
new library, parks and recreation facility and council chambers - $358,950
·(pf2002)Oyster Point Marina Water-Taxi Ferry Terminal (Phase 1)-Engineering and design work to
upgrade Oyster Point peninsula.The improvements will eliminate flooding over landfill,account for sea
level rise and facilitate building a new commuter ferry terminal - $1,000,000
·(pf2003)Police Operations &911 Dispatch Center -Project constructs a new police station and
emergency dispatch center as part of the greater Community Civic Campus- $1,000,000
·(pf2101)Westborough Pre-K Design and Construction -Design and construct a new licensed preschool
facility - $250,000
·New project (pf2201)City Hall Fire Alarm and Electrical Modernization -will upgrade City Hall
electrical service to support additional holiday decoration plans /EV charging station installation -
$100,000
·New project (pf2202)Solar Roof at City Corporation Yard -will design and install solar panels at the
City’s Corporation Yard - $2,000,000
·New project (pf2203)Terrabay Gymnasium -Project will replace the HVAC at the Terrabay
Gymnasium - $530,000
·New project (pf2207)Bond Portion -Project constructs the new Community Civic Campus including,
the new library, parks and recreation facility and council chambers - $78,000,000
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File #:21-411 Agenda Date:6/23/2021
Version:1 Item #:19.
The following projects are required by the Memorandum of Disposition and Development Agreement
between the Successor Agency and the Developer at Oyster Point Marina
·New project (pf2204)Oyster Point Phase 2C Bay Trail Improvements -Project prepares design,cost
estimates and constructs Bay Trail Improvements along the eastern and southern portion of the marina -
$150,000
·New project (pf2205)Oyster Point Phase 2C Parking Lot Improvements -Project prepares design,cost
estimates and repaves existing parking lot east of the Ferry Terminal - $150,000
·New project (pf2206)Oyster Point Phase 2C Landscape Improvements -Project prepares design cost
estimates and constructs improvements of the landscaping surrounding the existing parking lots east of
the Ferry Terminal - $150,000
Total New Appropriations Request = $83.7 million
Parks Projects (Proposed Budget $7.9 million)-These projects replace and improve playgrounds,renovate
baseball fields, and expand parks at city-owned public spaces.
New appropriations Request:
·(pk1402)Orange Memorial Park Sports Field Renovation -Will be divided into two phases:Phase 1
will include the perimeter improvements of the baseball and softball field including replacement of
grandstands,fencing,and pathway improvements.Phase 2 will include turf,irrigation,and other field
improvement needs - $1,000,000
·New project (pk2201)New City Pool Complex -Funding to plan,design,and construct a new city pool
at Orange Memorial Park - $1,200,000
·New project (pk2202)Westborough Park Pathways -Several sections of the existing pathways have
lifted as a result of tree roots,creating tripping hazards.As a result they no longer comply with ADA
standards.This project will remove the failed sections of the pathways and tree roots causing damage.
New asphalt will be installed after the repairs are complete.Funding is also included to removed
selected dead or problematic trees - $400,000
Total New Appropriations Request = $2,600,000
Storm Drain Projects (Proposed Budget $14.4 million)-Projects repair and improve storm drains and install
green infrastructure to reduce pollution run-off into the San Francisco Bay.
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New appropriations Request:
·(sd2002)South Linden Storm Drain Line Repair -Project will abandon failing storm line under Central
Concrete plant and install a new line connecting to existing storm drain in the right of way - $100,000
·New project (sd2201)Francisco Terrace Flood Protection Levy -Construct a flood wall behind the
Francisco Terrace neighborhood to minimize flooding during storm events - $120,000
·New project (sd2202)Colma Creek Pedestrian Bridge Replacement -Replace existing pedestrian bridge
with new bridge at a higher elevation to alleviate impacts caused by current alignment impeding flow
during storm events - $250,000
Total New Appropriations Request = $470,000
Sanitary Sewer Projects (Proposed Budget $55.4 million):Projects maintain the Water Quality Control Plant
(WQCP), Collection System Pumps Stations, and sanitary sewer lines within the City.
New appropriations Request:
·(ss1307)Plant-Wide Industrial Re-Coating Program -This project will result in new paint and
protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP) - $2,000,000
·(ss1802)Sea Level Rise Study and Planning WQCP -Plan,develop strategies,design,and eventually
construct sea level rise mitigation at the Water Quality Control Plant - $3,850,000
·(ss2001)Sanitary Sewer Rehabilitation -Sanitary sewer line rehabilitation utilizing Master Plan
analysis & recommendations - $3,500,000
·New project (ss2201)Country Club Park Sewer Master Plan -District level study of sewer service
expansion into the Country Club Park neighborhood;connecting to the existing sanitary sewer system.
The project includes topographic and utility surveys, sewer modeling, and analysis - $210,000
·New project (ss2202)Oyster Point Pump Station -A new sanitary sewer pumping station is required in
order to accommodate increased flows from future hotel and retail development - $300,000
Total New Appropriations Request = $9.86 million
Streets Projects (Proposed Budget $59.5 million):These projects study the feasibility of proposed roadway
and rail extensions, repair bridges, resurface streets, and improve medians and sidewalks.
New appropriations Request:
·(st1004)South Linden Grade Separation -This project will provide coordination for the South Linden
Grade Separation.This is the last remaining at-grade Caltrain/Union Pacific railroad crossing in South
San Francisco.Separating the vehicles and trains will prevent crossing accidents and improve traffic
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File #:21-411 Agenda Date:6/23/2021
Version:1 Item #:19.
flow - $400,000
·(st1403)Grand Boulevard Project Phase 1 (Chestnut Blvd to Arroyo Drive)This project will improve El
Camino Real between Chestnut Blvd and Arroyo Drive by installing enhanced pedestrian crossings,
with corner curb bulbouts and median refuges,expanded bus stop/waiting areas,and a new landscaped
median - $25,000
·(st1807)Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)-This project will improve El
Camino Real between Arroyo Drive and Kaiser Way by installing enhanced pedestrian crossings,with
corner curb bulbouts and median refuges,expanded bus stop/waiting areas,and a new landscaped
median - $2,900,000
·(st1904)Underground Utilities District (UUD)Rule 20 A for Mission Road -Establish an Underground
Utility District on Mission Road from Grand Avenue to connect with underground utilities at the South
San Francisco BART south entrance.This district would extend approximately 2,000 linear feet and
would use approximately $3.75 million of the City's Rule 20 credits.Mission Road is a major collector
street,carrying a heavy volume of traffic to the BART station -$4,000,000
·(st2002)Survey Monuments -Survey monument restoration citywide based upon notification from
Board for Professional Engineers,Land Surveyors,and Geologists to replace missing or damaged
survey monuments throughout the city - $100,000
·(st2003)Caltrain to East Grand Bike Gap Closure -Project will connect the Caltrain Station Poletti
Plaza to the bike facilities at East Grand Avenue;installing a shared-use asphalt path,modifying the
Grand/East Grand intersection for high visibility crosswalks,and removing the right turn slip lane at
Grand/East Grand - $300,000
·(st2004)South Airport /Belle Aire Improvements -Add Rapid Rectangular Flashing Beacons (RRFBs)
at S.Airport /Marco intersection.Modify the A.Airport /Belle Aire intersection to add a crosswalk and
pedestrian refuge at the south leg and new bike boxes.Convert the existing bike lanes on Belle Aire to
full green bike lanes.Add green skips in front of the driveways on S.Airport bike lanes -$538,000
·(st2014)2020 Pavement Rehabilitation -This project will rehabilitate various City streets in accordance
with the City's pavement management program - $150,000
·(st2106)2021 Pavement Rehabilitation -This project will rehabilitate various City streets in accordance
with the City's pavement management program - $300,000
·(st2107)2022 West of 101 Pavement Rehabilitation -This project will rehabilitate the majority of city
streets west of US101 in accordance with the City's pavement management program - $1,500,000
·New project (st2201)Junipero Serra Sound Wall Feasibility Study -Project will study the feasibility and
effects of installing sound walls along Junipero Serra Boulevard at sections bordering residential
neighborhoods - $75,000
·New project (st2202)Bond Portion -2020 Pavement Rehabilitation -This project will rehabilitate
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·New project (st2202)Bond Portion -2020 Pavement Rehabilitation -This project will rehabilitate
various City streets in accordance with the City's pavement management program - $3,100,000
·New project (st2203)Bond Portion -2021 Pavement Rehabilitation -This project will rehabilitate
various City streets in accordance with the City's pavement management program - $2,700,000
·New project (st2204)Bond Portion -2022 West of 101 Pavement Rehabilitation -This project will
rehabilitate various City streets in accordance with the City's pavement management program -
$18,200,000
Total New Appropriations Request = $34.2 million
Traffic Projects (Proposed Budget $23.82 million):These projects focus on arterials,corridors,and key
intersections within the City including adaptive traffic signals to provide better traffic flow,improve pedestrian
safety, traffic calming, and better bicycle rider safety on city streets.
New appropriations Request:
·(tr1404)Utah Over Crossing Project (US-101 Produce Avenue Interchange [TIF#39])-The project will
construct a new interchange on US-101 at Produce Avenue.The interchange includes constructing a
new overcrossing connecting Utah Avenue on the east side of US-101 to San Mateo Avenue on the west
side of US-101.The project will improve access between 101 and Produce Avenue and Airport
Boulevard.This phase of the project consists of the Project Approval and Environmental Document
(PA/ED).Future phases will be final design and construction -$3,250,000
·(tr1801)Commercial and Spruce Signalized Intersection -Project will signalize the intersection at
Spruce Avenue and Commercial Avenue - $207,000
·(tr2102)East Grand Intersection Improvements -DNA Way -Project will construct traffic signals and
improvements at East Grand Avenue Allerton Avenue and East Grand Avenue and DNA Way -$350,000
·New project (tr2201)Grand Avenue Off-Ramp Realignment -Project will conduct preliminary studies
and feasibility to realign the US101 northbound Grand Avenue Off-Ramp,eliminating vehicle
pedestrian conflicts of the current configuration - $750,000
·New project (tr2202)Highway Safety Improvement Program (HSIP)Curb Ramp Improvements -
Project improves pedestrian crossing facilities,bringing the existing non-ADA compliant curb ramps up
to current standards and replacing old and faded crosswalks with high-visibility,thermoplastic striping
at six non-signalized Intersections along Olive Avenue, Linden Avenue, and Walnut Avenue - $324,000
·New project (tr2203)E101 Transit Shelter and Bulbout Grant from MTC -This project will add 11 new
on-street bus/shuttle stops,upgrade two existing stops,and enhance sidewalks and crosswalks in a
growing employment center that generally lacks bus stop facilities.These upgrades will improve safe
access to jobs,reduce travel times for Commute.org and Genentech shuttles,and provide the necessary
infrastructure to extend bus service via the Reimagine SamTrans project -$55,056
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File #:21-411 Agenda Date:6/23/2021
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infrastructure to extend bus service via the Reimagine SamTrans project -$55,056
Total New Appropriations Request = $4,936,000
FISCAL IMPACT
Please refer to page 4 of Attachment 1 for Total Appropriations by Funding Source.
The attached Proposed FY 2021-22 Capital Improvement Program spreadsheet identifies project specific
funding allocations.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by
maintaining and improving infrastructure to serve the public.
CONCLUSION
It is recommended that the City Council adopt a resolution approving the CIP for FY 2021-22,approve the
appropriations request of $130,302,370 for FY 2021-22,and authorize city staff to prepare plans and
specifications for projects under this program.Approval will allow staff to advertise for construction bids when
the plans and specifications are complete.
Attachments:
1.Proposed Capital Improvement Program FY 2021-22
2.Proposed Capital Improvement Program FY 2021-22_Appendix
3.PowerPoint Capital Improvement Program FY 2021-22
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City of South San Francisco
Proposed
Capital Improvement Program
Fiscal Year 2021-22
Prepared by the Public Works Department
Proposed CIP FY 2021-22 - Page 1 -City of South San Francisco
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Proposed CIP FY 2021-22 - Page 2 -City of South San Francisco
A B A+B
Project Type Count
Remaining
Appropriations
as of March
2021
FY21-22
Appropriations
Total
Appropriations
Public Facilities 32 39,458,198 83,688,950 123,147,000
Parks 33 5,255,158 2,600,000 7,855,000
Storm Drains 13 13,912,963 470,000 14,383,000
Sanitary Sewer 17 45,563,538 9,860,000 55,424,000
Streets 38 25,266,440 34,209,495 59,476,000
Traffic 26 24,350,394 (526,075) 23,824,000
Total 159 153,806,692 130,302,000 284,109,000
Total Appropriations by Project Type
[1] Note: This is the estimated remaining appropriations as of March 31, 2021. This amount is
subject to change based on FY 2020-21 year end results.
Public Facilities
43%
Parks
3%
Storm Drains
5%
Sanitary Sewer
20%
Streets
21%
Traffic
8%
Proposed CIP FY 2021-22 - Page 3 -City of South San Francisco
Total Appropriations by Funding Source
A B A + B
Funding
Source
Remaining
Appropriations
as of March 2021
FY21-22
Appropriations Total
General Fund 3,994,304 625,000 4,619,304
American Recovery Plan - 1,120,000 1,120,000
Measure W 18,847,499 358,950 19,206,449
Park-in-Lieu Fees 1,075,508 - 1,075,508
Park Land Construction 2,163,122 1,000,000 3,163,122
Infrastructure Reserves 5,176,310 3,930,000 9,106,310
Gas Tax 838,524 164,043 1,002,567
SMC Measure W 163,923 600,000 763,923
Measure A 2,147,695 164,452 2,312,147
Road Maintenance Acct (SB1)2,226,283 1,700,000 3,926,283
Grants 13,348,632 249,000 13,597,632
Sewer Enterprise 23,714,310 8,938,496 32,652,806
East of 101 Sewer Impact 5,287,113 - 5,287,113
Sewer Capacity Charge 2,916,675 - 2,916,675
San Bruno/ NBSU 4,670,551 1,421,504 6,092,055
Other Funding Sources 19,328,489 5,500,000 24,828,489
Storm Water 55,500 - 55,500
Traffic Impact Fees 19,551,495 (719,075) 18,832,419
Other Impact Fees 6,246,664 1,250,000 7,496,664
Bonds/Loans 22,054,096 104,000,000 126,054,096
Total 153,807,000 130,302,000 284,109,000
#REF!#REF!
General Fund
3%
American Recovery Plan
1%Gas Tax…SMC Measure W
1%
Measure A
0%
Road Maintenance Acct
(SB1)
1%
Grants
0%Sewer Enterprise
7%
Sewer Capacity Charge
0%
San Bruno/ NBSU
1%
Other Funding Sources
4%
Traffic Impact Fees
-1%
Other Impact Fees
1%
Bonds/Loans
82%
Proposed CIP FY 2021-22 - Page 4 -City of South San Francisco
Public Facilities Projects
Proposed CIP FY 2021-22 - Page 5 -City of South San Francisco
The Spit/Oyster Point Sea Level Rise Protection
New Appropriations Request
Project Number pf2002
Project Title
Project Scope
Project Justification
Project Manager Matthew Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 350,000 350,000
Grant - Measure A 350,000 350,000
American Recovery Plan*1,000,000 1,000,000
Undetermined/Unspecified 6,000,000 6,000,000
Other - Developer Fees 10,000,000 10,000,000
Grant - Unspecified 13,000,000 13,000,000
Total Funding Sources 700,000 1,000,000 - 6,000,000 10,000,000 13,000,000 30,700,000
*One-Time Funding Source
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 7,763 1,614,402 - - - - 1,622,165
Note: Out year expenditures are estimates and subject to change
Balance Forward 692,237
Out years
The Spit/Oyster Point Sea Level Rise Protection
(pf2002) Oyster Point Marina Water-Taxi Ferry Terminal (Phase 1) – engineering and design work to upgrade Oyster
Point peninsula.The improvements will elimination of flooding over landfill and account for sea level rise. Regraded land
to support building a new commuter ferry terminal.
The State Water Resouces Control is requiring mitigatation to the peninsula at Oyster Point to reduce flooding.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 6 -City of South San Francisco
Westborough Pre-K Design and Construction
New Appropriations Request
Project Number pf2101
Project Title Westborough Pre-K Design and Construction
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Childcare Impact
Fee 5,500,000 250,000 250,000 3,000,000 9,000,000
-
-
-
-
-
Total Funding Sources 5,500,000 250,000 250,000 3,000,000 - - 9,000,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 13,400 986,600 4,500,000 - - - 5,500,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 5,486,600
Design and construct a new licensed preschool facility .
The city would like to construct a new licensed preschool facility to serve this growing need in the community. Funding,
using Childcare Impact Fees, would fund the design and construction of a new facility, which the Parks and Recreation
Department would operate. Staff is projecting the site would serve 40 children, however, design will confirm the size
and scope of the building.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 7 -City of South San Francisco
Library, Parks & Recreation - Phase II
Project Number pf2103
Project Title Library, Parks & Recreation - Phase II
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Measure W 15,000,000 4,455,000 19,455,000
-
PEG Funds 1,100,000 1,100,000
Childcare/Library Improvement 490,000 490,000
Library - Project Read 255,000 255,000
Fundraising Sources 5,700,000 5,700,000
Total Funding Sources 15,000,000 - 12,000,000 - - - 27,000,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 7,506,007 57,750,000 37,743,993 - - - 103,000,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 7,493,993
This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council
chamber, a police operations & 911 dispatch center and a new fire station. The project also includes construction cost
for the library, parks & recreational facility.
The Library and Parks & Recreation Departments can benefit by providing joint meeting space and have facilities that
meet the current and future community needs.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 8 -City of South San Francisco
City Hall Fire Alarm / Electrical Modernization
New Appropriations Request
Project Number pf2201
Project Title
Project Scope
Project Justification
Project Manager Dave Bockhaus
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 100,000 150,000 250,000
-
-
-
-
-
Total Funding Sources - 100,000 - - 150,000 - 250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Balance Forward -
Out years
City Hall Fire Alarm / Electrical Modernization
In FY 21-22 Funding for additional electrical circuit to support outdoor decrotive lighting and EV chargers
To support holiday decoration plans / EV charger installation
Project Funding Detail
Proposed CIP FY 2021-22 - Page 9 -City of South San Francisco
Solar Roof at City Corporation Yard
New Appropriations Request
Project Number pf2202
Project Title
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Lease Revenue Bonds 2,000,000 2,000,000
-
-
-
-
-
Total Funding Sources - 2,000,000 - - - - 2,000,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 2,000,000 - - - - 2,000,000
Balance Forward -
Solar Roof at City Corporation Yard
Project will design and install solar panels at the City’s Corporation Yard
To support City's goal to increase renewable energy
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 10 -City of South San Francisco
Terrabay Gymnasium HVAC Replacement
New Appropriations Request
Project Number pf2203
Project Title Terrabay Gymnasium HVAC Replacement
Project Scope
Project Justification
Project Manager Greg Mediati
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 530,000 530,000
-
-
-
-
-
Total Funding Sources - 530,000 - - - - 530,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 530,000 - - - - 600,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Terrabay Gym - Project will replace the HVAC at the Terrabay Gymnasium
The HVAC is need of replacement as it is at the end of its life.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 11 -City of South San Francisco
Oyster Point Phase 2C Sea Level Rise Improvements
New Appropriations Request
Project Number pf2204
Project Title Oyster Point Phase 2C Sea Level Rise Improvements
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 150,000 6,000,000 6,150,000
-
-
-
-
-
Total Funding Sources - 150,000 - - 6,000,000 - 6,150,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 150,000 - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Address sea level rise for Oyster Point Phase 2C
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 12 -City of South San Francisco
Oyster Point Phase 2C Parking Lot Improvements
New Appropriations Request
Project Number pf2205
Project Title Oyster Point Phase 2C Parking Lot Improvements
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 150,000 150,000
-
-
-
-
-
Total Funding Sources - 150,000 - - - - 150,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 150,000 - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 13 -City of South San Francisco
Oyster Point Phase 2C Landscape Improvements
New Appropriations Request
Project Number pf2206
Project Title Oyster Point Phase 2C Landscape Improvements
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 150,000 150,000
-
-
-
-
-
Total Funding Sources - 150,000 - - - - 150,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 150,000 - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 14 -City of South San Francisco
Bond Portion - Library, Parks & Recreation - Phase II
Project Number pf2207
Project Title Bond Portion - Library, Parks & Recreation - Phase II
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
-
Lease Revenue Bonds 78,000,000 78,000,000
-
-
-
-
Total Funding Sources - 78,000,000 - - - - 78,000,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Bond Portion of pf2103
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 15 -City of South San Francisco
Parks Projects
Proposed CIP FY 2021-22 - Page 16 -City of South San Francisco
Orange Memorial Park Sports Field Renovation
New Appropriations Request
Project Number pk1402
Project Title
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park-in-Lieu Z4 1,150,000 1,150,000
Undetermined/Unspecified 13,000,000 13,000,000
Park Land Construction 1,000,000 1,000,000
-
-
-
Total Funding Sources 1,150,000 1,000,000 13,000,000 - - - 15,150,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 282,750 700,842 9,200,000 - - - 10,183,592
Note: Out year expenditures are estimates and subject to change
Balance Forward 867,250
Project Funding Detail
Out years
Orange Memorial Park Sports Field Renovation
This project will be divided into two phases: Phase 1 will include the perimeter improvements of the baseball and softball
field including replacement of grandstands, fencing, and pathway improvements. Phase 2 will include turf, irrigation, and
other field improvement needs.
Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant
state of disrepair and should be replaced with lower maintenance bleachers.
Proposed CIP FY 2021-22 - Page 17 -City of South San Francisco
Replace City Pool Complex
New Appropriations Request
Project Number pk2201
Project Title Replace City Pool Complex
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #1 1,000,000 11,700,000 12,700,000
Park Land Construction 12,300,000 12,300,000
Infrastructure Reserves 1,200,000 1,200,000
-
-
-
Total Funding Sources - 1,200,000 1,000,000 11,700,000 12,300,000 - 26,200,000
Expenditures Prior Years Exp
Estimated Exp FY
2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Project Management 50,000 200,000 200,000 450,000
Preliminary Study 100,000 100,000
Design 850,000 150,000 1,000,000
Construction 11,250,000 12,000,000 23,250,000
Contingency 100,000 100,000 200,000
Total Expenditures - - 1,000,000 11,700,000 12,300,000 - 25,000,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Project Funding Detail
Out years
Proposed CIP FY 2020-21 - Page 18 -City of South San Francisco
Westborough Park Pathways
New Appropriations Request
Project Number pk2202
Project Title Westborough Park Pathways
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 400,000 400,000
-
-
-
-
-
Total Funding Sources - 400,000 - - - - 400,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Project Management - -
Preliminary Study -
Design 10,000 - 10,000
Construction 375,000 375,000
Contingency 15,000 15,000
Total Expenditures - 10,000 390,000 - - - 400,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
This project would improve some existing pathways at Westborough Park by construction of ADA compliant pathways.
Westborough Park renovation completed in 2012. At that time, non-ADA compliant upper pathways in poor condition
west of the park connecting to the baseball field were not addressed. This project was identified as an out year request
in the 2015-2016 FY CIP project list.
Project Funding Detail
Out years
Proposed CIP FY 2020-21 - Page 19 -City of South San Francisco
Storm Drain Projects
Proposed CIP FY 2021-22 - Page 20 -City of South San Francisco
South Linden Storm Drain Repairs
New Appropriations Request
Project Number sd2002
Project Title
Project Scope
Project Justification
Project Manager Louis Langle
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 140,156 50,000 190,156
Sewer Enterprise 50,000 50,000
-
-
-
-
Total Funding Sources 140,156 100,000 - - - - 240,156
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 240,000 - - - - 240,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 140,156
Out years
South Linden Storm Drain Repairs
Line storm drain pipe at South Linden Avenue and San Mateo Avenue.
Repair the Storm Drain Line being blocked under Centeral Concrete
Project Funding Detail
Proposed CIP FY 2021-22 - Page 21 -City of South San Francisco
Francisco Terrace Flood Protection Levy
New Appropriations Request
Project Number sd2201
Project Title
Project Scope
Project Justification
Project Manager Jason Hallare
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
American Recovery Plan*120,000 380,000 500,000
-
-
-
-
-
Total Funding Sources - 120,000 380,000 - - - 500,000
*One-Time Funding Source
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 120,000 380,000 - - - 500,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
Francisco Terrace Flood Protection Levy
Flood protection improvements in the vicinity of Terrace Drive. A floodwall is proposed to extend along the property line
from Terrance Dr to the elecated bike/pedestrian trail with parallels the BART alignment.
Hydrological study has determined that additional protection from overland flows in the southeast corner of the
neighborhood is required.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 22 -City of South San Francisco
Colma Creek Oak Avenue Ped Bridge
New Appropriations Request
Project Number sd2202
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 250,000 250,000
Undetermined/Unspecified 7,000,000 7,000,000
-
-
-
-
Total Funding Sources - 250,000 - 7,000,000 - - 7,250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Project Management 25,000 25,000
Preliminary Study 175,000 175,000
Design 300,000 300,000
Construction 6,000,000 6,000,000
Contingency 750,000 750,000
Total Expenditures - 500,000 6,750,000 - - - 7,250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
Colma Creek Oak Avenue Ped Bridge
Demolition of existing Colma Creek pedestrian bridge at Oak Avenue and construction of a new pedestrian bridge within
the vicinity that will not impede the Colma Creek flood flows. Funds to get project grant ready.
The FEMA Flood Insurance Rate Map covering Colma Creek north of Chestnut Avenue was last updated in 2012. The
PUC Mission development project had performed a LOMR study of Colma Creek to take a detailed look at the area's
flood risk and determined that the the existing pedestrian bridge at Oak Avenue impedes the full flow of the Colma
Creek channel due to the design. A redesign and reconstructed pedestrian bridge may aleviate the issues of flooding
caused by the existing pedestrian bridge.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 23 -City of South San Francisco
Sanitary Sewer Projects
Proposed CIP FY 2021-22 - Page 24 -City of South San Francisco
Plant-Wide Industrial Re-Coating Program
New Appropriations Request
Project Number ss1307
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 4,835,677 1,397,000 1,397,000 1,397,000 1,397,000 10,423,677
San Bruno Share 2,087,339 529,800 529,800 529,800 529,800 4,206,539
NBSU (210,164) 73,200 73,200 73,200 73,200 82,636
-
-
-
Total Funding Sources 6,712,851 2,000,000 2,000,000 2,000,000 2,000,000 - 14,712,851
NBSU - North Bayside Systems Unit.
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 1,150,706 4,890,546 1,750,000 2,000,000 2,000,000 - 11,791,252
Note: Out year expenditures are estimates and subject to change
Balance Forward 5,562,145
Plant-Wide Industrial Re-Coating Program
This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant
(WQCP).
The WQCP needs to maintain and protect several of its buildings and equipment by painting them with the proper
coating.
Program Management/Swinerton
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 25 -City of South San Francisco
Sea Level Rise Study and Planning at WQCP
New Appropriations Request
Project Number ss1802
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 756,253 3,031,496 1,452,831 1,452,831 6,693,411
San Bruno Share 247,319 818,504 475,122 475,122 2,016,067
-
-
-
-
Total Funding Sources 1,003,572 3,850,000 1,927,953 1,927,953 - - 8,709,478
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 376,478 138,000 3,855,000 2,170,000 2,170,000 - 8,709,478
Note: Out year expenditures are estimates and subject to change
Balance Forward 627,094
Out years
Sea Level Rise Study and Planning at WQCP
Plan, develop strategies, design, and eventually construct sea level rise mitigation at the Water Quality Control
Plant.
This project will protect the infrastructure at the Water Quality Control Plant for sea level rise. This project is lead
by the US Army Corps of Engineers as a CAP 103 Project. The City provides cost-sharing funding and other
support to USACE.
Jason Hallare
Project Funding Detail
Proposed CIP FY 2021-22 - Page 26 -City of South San Francisco
Sanitary Sewer Rehabilitation
New Appropriations Request
Project Number ss2001
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 2,075,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 19,575,000
-
-
-
-
-
Total Funding Sources 2,075,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 19,575,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 27 499,973 1,575,000 3,500,000 3,500,000 3,500,000 12,575,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 2,074,973
Out years
Sanitary Sewer Rehabilitation
Sewer rehab will be based on Sewer Master Plan analysis & recommendations
The project will prevent root intrusion into the City’s sewer mains, help prevent blockages and spills, and will
reduce overall future maintenance costs.
Jeff Chou
Project Funding Detail
Proposed CIP FY 2021-22 - Page 27 -City of South San Francisco
Country Club Park Sewer Master Plan
New Project Request
Project Number ss2201
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 210,000 210,000
-
-
-
-
-
Total Funding Sources - 210,000 - - - - 210,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 210,000 - - - - 210,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
TBD / Jason Hallare
Country Club Park Sewer Master Plan
District level study for sewer service expansion into the Country Club Park neighborhood studying collection and
conveyance system and tie-in into the existing West of 101 Sewer System. The project would include topo and
utility surveys, sewer modeling, and analysis.
This project will determine sewer expansion alternatives for the unincorporated Country Club Park neighborhood.
With the City and LAFCo's long-term to goal to incorporate the entire neighborhood, sewer expansion to serve this
neighborhood is and will be a reoccuring concern. This study will inform future sewer expansion requests as part
of Outside Service Agreements or future CIP projects.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 28 -City of South San Francisco
Oyster Point Pump Station
New Project Request
Project Number ss2202
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 300,000 3,500,000 3,800,000
-
-
-
-
-
Total Funding Sources - 300,000 - - 3,500,000 - 3,800,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
Oyster Point Pump Station
Project Funding Detail
Proposed CIP FY 2021-22 - Page 29 -City of South San Francisco
Streets Projects
Proposed CIP FY 2021-22 - Page 30 -City of South San Francisco
South Linden Avenue Grade Separation
New Appropriations Request
Project Number st1004
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Gas Tax 149,849 149,849
Measure A 92,924 92,924
Road Maint & Rehab (SB1)400,000 400,000
-
-
-
Total Funding Sources 242,773 400,000 - - - - 642,773
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 150,208 - - - - - 150,208
Note: Out year expenditures are estimates and subject to change
Balance Forward 92,565
South Linden Avenue Grade Separation
This project will provide coordination for the South Linden Grade Separation.
This is the last remaining at-grade Caltrain/Union Pacific railroad crossing in South San Francisco. Separating the
vehicles and trains will prevent crossing accidents and improve traffic flow.
Bianca Liu
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 31 -City of South San Francisco
Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way)
Project Number st1403
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - OBAG TLC 1,000,000 1,000,000
Measure A 1,911,083 25,000 1,936,083
-
-
-
-
Total Funding Sources 2,911,083 25,000 - - - - 2,936,083
OBAG TLC - One Bay Area Grant, Transportation for Livable Communities.
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 2,364,532 546,551 - - - - 2,911,083
Note: Out year expenditures are estimates and subject to change
Balance Forward 546,551
Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way)
This project will improve El Camino Real between Chestnut Avenue and Arroyo Way by installing enhanced
pedestrian crossings, with corner curb bulb outs and median refuge, expanded bus stop/waiting areas, and a new
landscaped median.
The project improves an important gateway to the City of South San Francisco and helps set the stage for planned
transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino
Real/Chestnut Avenue Area Plan.
Matt Ruble
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 32 -City of South San Francisco
North Access Road Bike and Pedestrian Improvements
APPROPRIATIONS REDUCTION
Project Number st1806
Project Title
Project Scope
Project Justification
Project Manager Jason Hallare
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 145,363 145,363
Gas Tax 111,970 (10,957) 101,013
Measure A 450,000 (67,548) 382,452
East of 101 Traffic Impact Fee Fund 30,000 30,000
Road Maint & Rehab (SB1)75,000 75,000
-
Total Funding Sources 812,333 (78,505) - - - - 733,828
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 726,334 - - - - - 726,334
Note: Out year expenditures are estimates and subject to change
Balance Forward 85,999
North Access Road Bike and Pedestrian Improvements
This project will widen approximately 1,000 feet of bike and pedestrian pathways on North Access Road beginning
at South Airport Boulevard.
BCDC permit 1998.011.095 amendment four requires that this project is constructed and completed by June 1,
2018.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 33 -City of South San Francisco
Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)
New Appropriations Request
Project Number st1807
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Road Maint & Rehab (SB1)495,106 700,000 1,195,106
Grant - OBAG 2 1,000,000 1,000,000
Infrastructure Reserves 2,200,000 2,200,000
-
-
-
Total Funding Sources 1,495,106 2,900,000 - - - - 4,395,106
* MTC will vote to award $2,200,000 in OBAG2 funding in June 2021
OBAG 2- One Bay Area Grant Cycle 2
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 162,629 3,420,000 - - - - 3,582,629
Note: Out year expenditures are estimates and subject to change
Note [1]: The estimated construction costs has applied for grant funds.
Balance Forward 1,332,477
Out years
Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)
This project will improve El Camino Real between Arroyo Drive and Kaiser Way by installing enhanced pedestrian
crossings, with corner curb bulbouts and median refuges, expanded bus stop/ waiting areas, and a new landscaped
median.
The project improves an important gateway to the City of South San Francisco and helps set the stage for planned
transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino
Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and
future destinations, as well as increase safety.
Jeff Chou
Project Funding Detail
Proposed CIP FY 2021-22 - Page 34 -City of South San Francisco
Underground Utilities District (UUD) Rule 20A for Mission Road
New Appropriations Request
Project Number st1904
Project Title
Project Scope
Project Justification
Project Manager Program Management/Swinerton
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Gas Tax 355,845 355,845
Other - Rule 20A 72,000 4,000,000 4,072,000
-
-
-
-
Total Funding Sources 427,845 4,000,000 - - - - 4,427,845
Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract accpetance
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp FY
2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 69,173 217,400 - - - - 286,573
Note: Out year expenditures are estimates and subject to change
Balance Forward 358,673
Underground Utilities District (UUD) Rule 20A for Mission Road
Establish an Underground Utility District on Mission Road from Grand Avenue to connect with underground utilities at
the South San Francisco BART south entrance. This district would extend approximately 2,000 linear feet and would
use approximately $3.75 million of the City's Rule 20 credits. Mission Road is a major collector street, carrying a heavy
volume of traffic to the BART station.
This new district completes a gap between utilities undergrounded with the BART station construction and utilities to be
undergrounded with Parcel C development.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 35 -City of South San Francisco
Survey Monument (On Going)
New Appropriations Request
Project Number st2002
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Gas Tax 150,000 100,000 100,000 100,000 100,000 100,000 650,000
- -
-
-
-
-
Total Funding Sources 150,000 100,000 100,000 100,000 100,000 100,000 650,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 16,329 158,671 100,000 100,000 100,000 100,000 575,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 133,671
Survey Monument (On Going)
Survey monument restoration citywide.
Board for Professional Engineers, Land Surveyors, and Geologists has notified the City to proactively replace survey
monuments citywide that were destroyed.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 36 -City of South San Francisco
Caltrain to East Grand Bike Gap Closure
New Appropriations Request
Project Number st2003
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 1,285,000 300,000 - 1,585,000
Grant - TDA 400,000 400,000
-
-
-
-
Total Funding Sources 1,685,000 300,000 - - - - 1,985,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 175,190 1,965,000 - - - - 2,140,190
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,509,810
Out years
Caltrain to East Grand Bike Gap Closure
This project will connect the Caltrain Station Poletti Plaza to the bike facilities at East Grand Avenue installing a
shared-use asphalt path, modifying the Grand/East Grand intersection for high visibility crosswalks, and
removing the right turn slip lane at Grand/East Grand.
This project is supported by the Bike & Pedestrian Master Plan. Pedestrian and cyclist access from the Caltrain
Station Poletti Plaza to the core of East of 101 would be enhanced by this project.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 37 -City of South San Francisco
South Airport / Belle Aire Improvements
New Appropriations Request
Project Number st2004
Project Title
Project Scope
Project Justification
Project Manager Jason Hallare
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 518,000 538,000 - 1,056,000
-
-
-
-
-
Total Funding Sources 518,000 538,000 - - - - 1,056,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 113,461 942,539 - - - - 1,056,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 404,539
Out years
South Airport / Belle Aire Improvements
Add RRFBs at S. Airport / Marco intersection. Modify the A. Airport / Belle Aire intersection to add a crosswalk
and pedestrian refuge at the south leg and new bike boxes. Convert the existing bike lanes on Belle Aire to full
green bike lanes. Add green skips in front of the driveways on S. Airport bike lanes.
Improves the safety and connectivity of pedestrians and cyclists along S. Airport Blvd and Belle Aire Rd. These
improvements are also identified by BCDC as a requirement that the City must complete.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 38 -City of South San Francisco
PMP - 2020 Pavement Rehabilitation
New Appropriations Request
Project Number st2104
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 200,000 200,000
Measure A 300,000 300,000
Measure W 667,000 667,000
Road Maint & Rehab (SB1)500,000 100,000 600,000
Sewer Enterprise 50,000 50,000
-
-
Total Funding Sources 1,667,000 150,000 - - - - 1,817,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 7,342 3,357,740 - - - - 3,365,082
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,659,658
PMP - 2020 Pavement Rehabilitation
This project will rehabilitate various City streets in accordance with the City's pavement management program.
Road surfaces deteriorate over time and need rehabilitation to improve its condition.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 39 -City of South San Francisco
PMP - 2021 Pavement Rehabilitation
New Appropriations Request
Project Number st2106
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 200,000 200,000
Sewer Enterprise 200,000 200,000
Road Maint & Rehab (SB1)100,000 100,000
-
-
-
Total Funding Sources 200,000 300,000 - - - - 500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 174,520 2,771,933 - - - - 2,946,453
Note: Out year expenditures are estimates and subject to change
Balance Forward 25,480
PMP - 2021 Pavement Rehabilitation
This project will rehabilitate various City streets in accordance with the City's pavement management program.
Road surfaces deteriorate over time and need rehabilitation to improve its condition.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 40 -City of South San Francisco
PMP - 2022 West of 101 Pavement Rehabilitation
New Appropriations Request
Project Number st2107
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 500,000 500,000
Road Maint & Rehab (SB1)500,000 400,000 900,000
Measure W - SMC 600,000 600,000
-
-
-
Total Funding Sources 500,000 1,500,000 - - - - 2,000,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 20,296,000 - - - - 20,296,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 500,000
PMP - 2022 West of 101 Pavement Rehabilitation
This project will rehabilitate various City streets in accordance with the City's pavement management program.
Road surfaces deteriorate over time and need rehabilitation to improve its condition.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 41 -City of South San Francisco
JS Soundwall Feasibility Study
New Appropriations Request
Project Number st2201
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 75,000 75,000
-
-
-
-
-
Total Funding Sources - 75,000 - - - - 75,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
JS Soundwall Feasibility Study
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 42 -City of South San Francisco
Bond Portion - 2020 Pavement Rehabilitation
New Appropriations Request
Project Number st2202
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #2 3,100,000 3,100,000
-
-
-
-
-
Total Funding Sources - 3,100,000 - - - - 3,100,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Bond Portion - 2020 Pavement Rehabilitation
Bond Portion of st2104
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 43 -City of South San Francisco
Bond Portion - 2021 Pavement Rehabilitation
New Appropriations Request
Project Number st2203
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #2 2,700,000 2,700,000
-
-
-
-
-
Total Funding Sources - 2,700,000 - - - - 2,700,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Bond Portion - 2021 Pavement Rehabilitation
Bond Portion of st2106
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 44 -City of South San Francisco
Bond Portion - 2022 West of 101 Rehabilitation
New Appropriations Request
Project Number st2204
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #2 18,200,000 18,200,000
-
-
-
-
-
Total Funding Sources - 18,200,000 - - - - 18,200,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Bond Portion - 2022 West of 101 Rehabilitation
Bond Portion of st2107
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 45 -City of South San Francisco
Traffic Projects
Proposed CIP FY 2021-22 - Page 46 -City of South San Francisco
Utah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #39])
New Appropriations Request
Project Number tr1404
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 170,660 3,250,000 3,420,660
Grant - Measure A 3,500,000 3,500,000
Gas Tax 150,000 150,000
-
-
-
Total Funding Sources 3,820,660 3,250,000 - - - - 7,070,660
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 2,513,220 1,256,086 - - - - 3,769,272
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,307,440
Utah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #39])
The ultimate project will construct a new interchange on US-101 at Produce Avenue. The interchange includes
constructing a new overcrossing connecting Utah Avenue on the east side of US-101 to San Mateo Avenue on the
west side of US-101. The project will improve access between 101 and Produce Avenue and Airport Boulevard.
This phase of the project consists of the Project Approval and Environmental Document (PA/ED). Future phases
will be final design and construction.
This will provide improved traffic circulation in the area and a much needed east/west connection over US-101 for
vehicles, bicycles, and pedestrians.
Matt Ruble/Ray Towne
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 47 -City of South San Francisco
Oyster Point and East Grand Corridor Improvements
Reduction Appropriations Request
Project Number tr1602
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 5,799,207 (5,100,000) 4,000,000 4,699,207
-
-
-
-
-
Total Funding Sources 5,799,207 (5,100,000) - 4,000,000 - - 4,699,207
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 240,845 - - 4,000,000 - - 4,240,845
Note: Out year expenditures are estimates and subject to change
Note: Combined with tr1603
Balance Forward 5,558,362
Oyster Point and East Grand Corridor Improvements
The project will design improvements at the East Grand Avenue/Gateway Avenue and East Grand Avenue/Forbes
Boulevard intersections.
As identified in the Traffic Improvement Plan (East of 101), the current intersection configurations do not handle
traffic as efficiently as needed.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 48 -City of South San Francisco
East of 101 Traffic Model Update
Reduction Appropriations Request
Project Number tr1702
Project Title
Project Scope
Project Justification
Project Manager Matt Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 450,000 (116,888) 333,112
-
-
-
-
-
Total Funding Sources 450,000 (116,888) - - - - 333,112
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 333,112 - - - - - 333,112
Note: Out year expenditures are estimates and subject to change
Balance Forward 116,888
East of 101 Traffic Model Update
This project is to update the existing collection of data East of 101 Traffic Model to create new baseline
information and incorporate updated planning information.
This project is needed to help City staff and developers with traffic analysis of the East of 101 area. The current
model is seven (7) years old. This project will also take residential land uses into consideration.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 49 -City of South San Francisco
Commercial and Spruce Signalized Intersection
New Appropriations Request
Project Number tr1801
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - HSIP 444,000 444,000
Measure A 666,500 207,000 873,500
Gas Tax 125,000 125,000
Road Maint & Rehab (SB1)40,000 40,000
-
-
Total Funding Sources 1,275,500 207,000 - - - - 1,482,500
HSIP- Highway Safety Improvement Program.
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 169,318 1,274,679 - - - - 1,443,997
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,106,182
Out years
Commercial and Spruce Signalized Intersection
This project will signalize the intersection at Spruce Avenue and Commerical Avenue.
This project will improve the intersection traffic flow to reduce the number of accidents and improve bicycle and
pedestrian safety.
Angel Torres
Project Funding Detail
Proposed CIP FY 2021-22 - Page 50 -City of South San Francisco
DNA Way at E. Grand Ave and Allerton Ave at E. Grand Ave Signalized Intersections
New Appropriations Request
Project Number tr2102
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 3,500,000 350,000 - 3,850,000
-
-
-
-
-
Total Funding Sources 3,500,000 350,000 - - - - 3,850,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 6,475 3,970,000 - - - - 3,976,475
Note: Out year expenditures are estimates and subject to change
Balance Forward 3,493,525
Out years
DNA Way at E. Grand Ave and Allerton Ave at E. Grand Ave Signalized Intersections
DNA Way - New signal mod, add one right turn lane on SB DNA Way, one through lane on NB DNA Way, add
left turn and through-left lanes on EB Grand Ave, signal interconnect installation. Allerton Ave - Add one
through lane on E. Grand Ave,. New signal mod, install dedicated left-turn lane from EV Grand Ave. to Allertion
Ave., signal interconnect installation.
For Operational Improvements as shown in the Traffic Impact Fee Studay Update East of 101 Area (2007)
Project Funding Detail
Proposed CIP FY 2021-22 - Page 51 -City of South San Francisco
Grand Avenue Off-Ramp Realignment
New Project Request
Project Number tr2201
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Genentech Fee 750,000 - 750,000
-
-
-
-
-
Total Funding Sources - 750,000 - - - - 750,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
Grand Avenue Off-Ramp Realignment
Preliminary studies and feasibility to realign the Grade Ave Off-Ramp
To complete the work required by the Genentech funding and to improve safety and traffic operations with the
realignment of the Grade Ave Off-Ramp
Project Funding Detail
Proposed CIP FY 2021-22 - Page 52 -City of South San Francisco
HSIP Curb Ramp Improvements
New Project Request
Project Number tr2202
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - HSIP 249,000 - 249,000
Gas Tax 75,000 75,000
-
-
-
-
Total Funding Sources - 324,000 - - - - 324,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 250,000 - - - - 250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
HSIP Curb Ramp Improvements
This project improves pedestrian crossing experience by bringing the existing non-ADA compliant curb ramps
up to current standards and replacing old and faded crosswalks with high-visibility, thermoplastic striping at 6
unsignalized Intersections along Olive Avenue, Linden Avenue, and Walnut Avenue.
To complete requirements of the HSIP grant funding and upgrade ADA curb ramps across the City
Project Funding Detail
Proposed CIP FY 2021-22 - Page 53 -City of South San Francisco
E101 Transit Shelter and Bulbout Grant from MTC
New Project Request
Project Number tr2203
Project Title
Project Scope
Project Justification
Project Manager Chris Espiritu/Tony Rozzi
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
East of 101 Traffic Impact Fee Fund 55,056 - 55,056
Grant - OBAG 2 -
-
-
-
-
Total Funding Sources - 55,056 - - - - 55,056
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
E101 Transit Shelter and Bulbout Grant from MTC
The project would provide new bus stops in South San Francisco’s biotechnology hub to enable more efficient
shuttle operations and expanded SamTrans service in the area. This project would add 11 new on-street
bus/shuttle stops, upgrade two existing stops, and enhance sidewalks and crosswalks in a growing employment
center that generally lacks bus stop facilities. These upgrades will improve safe access to jobs, reduce travel
Implementation of Grant monies
Project Funding Detail
* MTC will vote to award $480,000 in OBAG2 funding in June 2021
Proposed CIP FY 2021-22 - Page 54 -City of South San Francisco
Continuing Projects with No Funding Changes
Proposed CIP FY 2021-22 - Page 55 -City of South San Francisco
HVAC Replacements Citywide
Project Number pf1602
Project Title
Project Scope
Project Justification
Project Manager Matt Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 463,852 463,852
-
-
-
-
-
Total Funding Sources 463,852 - - - - - 463,852
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 480,784 - - - - - 480,784
Note: Out year expenditures are estimates and subject to change
Balance Forward (16,931)
Out years
Project Funding Detail
HVAC Replacements Citywide
This project will replace and rehabilitiate HVAC units at city facilities. This project will include a redesign of the
HVAC replacement at Fire Station 61 as well as a replacement at Terrabay Gym.
The HVAC units are past their estimated useful life and are requiring increasing levels of maintenance to ensure
reliability. The original CIP was to replace and rehabilitate HVAC units throughout the City. This project will include
a new system at Terrabay GYM and the system design for the HVAC system at Fire Station 61. The HVAC system
works but needs to be redesigned to meet the needs of the Fire Dept. The duct work needs to be re-run, which
necessitates a consultant to design the project first.
Proposed CIP FY 2021-22 - Page 56 -City of South San Francisco
Training Tower Maintenance
Project Number pf1704
Project Title
Project Scope
Project Justification
Project Manager Jason Hallare
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 55,080 180,768 235,848
Other - PSIF 18,952 62,200 81,152
-
-
-
-
Total Funding Sources 74,032 - 242,968 - - - 317,000
PSIF- Public Safety Impact Fee
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 29,402 - 242,968 - - - 272,370
Note: Out year expenditures are estimates and subject to change
Balance Forward 44,630
Training Tower Maintenance
This project will make repairs to the Fire Station 61 Training Tower including replacement of deteriorated and
corroded beams, guardrail installation at all roof levels, repair of burn room stainless steel trim around room fire
insulation as well as replacement of any missing fasteners.
Fire Training Tower was built in 2006. In 2015, assessment of the tower revealed several high priority repairs that are
needed in order to comply with National Fire Protection Association (NFPA) training structure standards.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 57 -City of South San Francisco
City Hall Security Upgrades
Project Number pf1705
Project Title
Project Scope
Project Justification
Project Manager Brian Crume
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 165,704 140,388 306,092
-
-
-
-
-
Total Funding Sources 165,704 - 140,388 - - - 306,092
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 80,614 108,088 115,000 - - - 303,702
Note: Out year expenditures are estimates and subject to change
Balance Forward 85,090
This project will implement priority one security upgrades of the recently completed security study. Upgrades will
include installation of security cameras, panic alarms, improved fencing around HVAC system and upgrading
existing doors with new locks and hardware.
The upgrades are modest improvements that will enhance the security of the City Hall building for the employees
and visitors.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 58 -City of South San Francisco
Community Civic Campus
Project Number pf1707
Project Title
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Measure W 33,371,443 358,950 - - 33,730,393
General Fund 211,992 - - - - 211,992
-
- - - - - - -
- - - - - - -
- - - - - - -
Total Funding Sources 33,583,435 358,950 - - - - 33,942,385
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Preliminary Study 594,126 - - - - - 594,126
Measure W FY 15-16 Exp 211,992 - - - - - 211,992
Financial Advisor Services - - - - - - -
Project Management 4,118,049 2,975,000 1,000,000 - - - 8,093,049
Design[1]18,353,845 2,645,000 1,000,000 - - - 21,998,845
Construction[2]147,410 1,933,950 963,013 - - - 3,044,373
Contingency - - - - - -
Total Expenditures 23,425,422 7,553,950 2,963,013 - - - 33,942,385
Balance Forward 10,158,013
Community Civic Campus
This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council
chamber, a police operations & 911 dispatch center and a new fire station.
The Library and Parks & Recreation Departments can benefit by providing joint meeting space and have facilities that
meet the current and future community needs.
Project Funding Detail
Out years
Note [1]: Other sources include; donations, grants, infrastructure reserves, and impact fees.
[2]: The total estimated expenditures are subject to change based on contractor prices once bids are recieved for the construction.
[3]: The balance of revenue will come before City Council Fall 2020
Proposed CIP FY 2021-22 - Page 59 -City of South San Francisco
Parking Garage Number 2
Project Number pf1801
Project Title
Project Scope
Project Justification
Project Manager Ernesto Sanchez
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Parking Fund 1,090,000 1,090,000
- -
-
-
-
-
Total Funding Sources 1,090,000 - - - - - 1,090,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 385,337 913,456 - - - - 1,298,793
Note: Out year expenditures are estimates and subject to change
Balance Forward 704,663
Out years
Parking Garage Number 2
This project will identify locations, create a financing plan, purchase land if necessary, design and construct a new
parking garage in downtown South San Francisco.
The Downtown Parking Study completed in December 2016 identified that the Downtown Parking District will need
228 additional parking spaces at peak time by 2026.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 60 -City of South San Francisco
Brentwood Parking Lot Improvements
Project Number pf1802
Project Title
Project Scope
Project Justification
Project Manager Matt Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 104,183 - 104,183
-
-
-
-
-
Total Funding Sources 104,183 - - - - - 104,183
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 104,183 (27,697) - 377,697 - - 454,183
Note: Out year expenditures are estimates and subject to change
Balance Forward 0
Out years
Brentwood Parking Lot Improvements
This project will work with Brentwood merchants to modify loading zones, restore pavement, and modify the
Brentwood parking configuration and sidewalks.
The parking lot has not been resurfaced for several years. Extensive wear is evident. Additionally, circulation and
parking configuration are poor.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 61 -City of South San Francisco
Fire Station 64 Dormitory and Bathroom Remodel
Project Number pf1805
Project Title Fire Station 64 Dormitory and Bathroom Remodel
Project Scope
Project Justification
Project Manager Matt Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 1,169,265 1,169,265
Other - PSIF 387,240 387,240
-
-
-
-
Total Funding Sources 1,556,505 - - - - - 1,556,505
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 1,535,221 - - - - - 1,535,221
Note: Out year expenditures are estimates and subject to change
Balance Forward 21,284
Remodel Fire Station 64 dormitory and bathrooms to include better storage, increase the number of beds in the
dormitory, improve privacy, and allow for gender specific dormitory and bathrooms.
Fire Department staff from FS63 will relocate to FS64 and FS61 while the new FS63 is under construction. FS64
cannot accommodate additional staff in its current configuration. The existing dormitory and bathrooms are in a
worn condition and have needs for future gender accommodation.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 62 -City of South San Francisco
Orange Memorial Park Aquatic Center
Project Number pf1806
Project Title Orange Memorial Park Aquatic Center
Project Scope
Project Justification
Project Manager Matt Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park-in-Lieu Z4 582 582
-
-
-
-
-
Total Funding Sources 582 - - - - - 582
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 582 - - - - - 582
Note: Out year expenditures are estimates and subject to change
Balance Forward -
This project will design and construct a new swimming pool at Orange Memorial Park and build a new swimming
facility. The scope will include demolishing the existing pool.
The current swimming pool is in need of significant maintenance and has served its useful life. The proposed
project is a community request and initial planning stages included significant community input.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 63 -City of South San Francisco
Orange Library Conversion Feasability Study
Project Number pf1807
Project Title Orange Library Conversion Feasability Study
Project Scope
Project Justification
Project Manager Matt Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Childcare Impact Fee 75,012 75,012
-
-
-
-
-
Total Funding Sources 75,012 - - - - - 75,012
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 75,012 - - - - - 75,012
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Study the feasibility of conversting the Main Library to a child care center.
The City is facing a shortage of child care facilities to accomidate the need of the community. The Project will study
the feasiblity of converting the Main Library once it as been relocated to the new Civic Center Campus to a Child
Care Center.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 64 -City of South San Francisco
Electric Vehicle Charging Stations
Project Number pf1903
Project Title Electric Vehicle Charging Stations
Project Scope
Project Justification
Project Manager Marissa Garren
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Equipment Replacement 35,000 35,000
Other - Parking Fund 25,000 25,000
-
-
-
-
Total Funding Sources 60,000 - - - - - 60,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 59,155 - - - - - 59,155
Note: Out year expenditures are estimates and subject to change
Balance Forward 845
Install electric vehicle (EV) charging stations at various City locations for both internal fleet and public facing use.
In order for the City to purchase electric vehicles, the City would need a charging network.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 65 -City of South San Francisco
Police Operations & 911 Dispatch Center
New Appropriations Request
Project Number pf2003
Project Title
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Lease Revenue Bonds 53,800,000 - - - - - 53,800,000
Other - Public Safety Impact
Fee 1,000,000 - - - - 1,000,000
Other - Interest Earnings from
Proceeds 57,615 - - - - - 57,615
- - - - -
- - - - -
- - - - -
Total Funding Sources 53,857,615 1,000,000 - - - - 54,857,615
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 40,764,402 14,093,213 - - - - 54,857,615
Balance Forward 13,093,213
Police Operations & 911 Dispatch Center
This project will construct a new Police Operations & 911 Dispatch Center at the site of former Pet Club at the corner of
Antoinette Lane and Chestnut Avenue.
The current Police Station does not meet current building code requirements for essential facilities and does not meet
the current Police Department needs. The new facility will reduce police emergency response times and enhance
public safety by providing a state-of-the-art Emergency Response Center.
Project Funding Detail
Out years
Note [1]: Other sources include: police asset seizure fund, interest earnings from proceeds, and impact fees.
[2]: The total estimated expenditures are subject to change based on contractor schedule for construction of new facility.
Proposed CIP FY 2021-22 - Page 66 -City of South San Francisco
Caltrain Plaza Public Art
Project Number pf2102
Project Title Caltrain Plaza Public Art
Project Scope
Project Justification
Project Manager Philip Vitale
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 500,000 500,000
-
-
-
-
-
Total Funding Sources 500,000 - - - - - 500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward 500,000
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 67 -City of South San Francisco
Police Operations & 911 Dispatch Center FF&E Purchases
Project Number pf2104
Project Title Police Operations & 911 Dispatch Center FF&E Purchases
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Asset Seizure
Fund 2,000,000 2,000,000
-
-
-
-
-
Total Funding Sources 2,000,000 - - - - - 2,000,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 805,439 1,194,561 - - - - 2,000,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,194,561
FF&E Purchases for Police Operations & 911 Dispatch Center
The current Police Station does not meet current building code requirements for essential facilities and does not meet
the current Police Department needs. The new facility will reduce police emergency response times and enhance
public safety by providing a state-of-the-art Emergency Response Center.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 68 -City of South San Francisco
Adult Fitness Equipment Installation
Project Number pk1601
Project Title Adult Fitness Equipment Installation
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park-in-Lieu Z4 - -
-
-
-
-
-
Total Funding Sources - - - - - - -
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Install adult fitness equipment along park pathways.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 69 -City of South San Francisco
Gateway Monument Signs
Project Number pk1701
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Developer Fees 501,423 225,000 726,423
Infrastructure Reserves 500,000 200,000 700,000
-
-
-
-
Total Funding Sources 501,423 - 500,000 425,000 - - 1,426,423
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 436,929 485,000 550,000 - - - 1,471,929
Note: Out year expenditures are estimates and subject to change
Balance Forward 64,494
Gateway Monument Signs
This project will design all gateway monument signs at all remaining locations and construct gateway signs at the
following locations: Southbound 280 @ Westborough (westbound and eastbound side), Junipero Serra @ Hickey,
Oyster Point Blvd, westbound, Northbound 101 @ E. Grand Avenue
In 2013, the South San Francisco Gateway Master Plan Study was completed. An advisory committee was formed as
part of the study which included; Councilmember Matsumoto, two Parks & Recreation Commission members, a
member of the Beautification Committee and City staff. The study identified 12 entry points within the City where the
installation of gateway monument signs will be visible and welcoming addition as vehicles enter the City.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 70 -City of South San Francisco
Sign Hill Improvements
Project Number pk1702
Project Title
Project Scope
Project Justification
Project Manager Greg Mediati
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 100,000 100,000
Other - Developer Fees 1,700,000 1,700,000
-
-
-
-
Total Funding Sources 1,800,000 - - - - - 1,800,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 92,554 1,707,446 - - - - 1,800,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,707,446
Sign Hill Improvements
This project will begin tree maintenance and make trail improvements on Sign Hill.
Trees and trails at Sign Hill have not consistently been maintained due to funding constraints. Dead trees need to be
removed to create a fire clearance of 30 feet from private property.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 71 -City of South San Francisco
City Hall Landscape Area Master Plan
Project Number pk1801
Project Title City Hall Landscape Area Master Plan
Project Scope
Project Justification
Project Manager Greg Mediati
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - GP Maint Fee -
-
-
-
-
-
Total Funding Sources - - - - - - -
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp FY
2024-25
Estimated Exp FY
2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Out years
Many small projects on the high visibility site of City Hall make a clear case for a Master Plan to inform any landscaping
improvements. The plan will create a list of projects to be completed over a five year period.
This project will assess and produce a plan for addressing landscaping needs and future CIP projects.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 72 -City of South San Francisco
Urban Forest Master Plan
Project Number pk1802
Project Title Urban Forest Master Plan
Project Scope
Project Justification
Project Manager Sharon Ranals/Sailesh Mehra
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - GP Maint Fee 78,710 78,710
-
-
-
Total Funding Sources 78,710 - - - - - 78,710
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 69,525 - - - - - 69,525
Note: Out year expenditures are estimates and subject to change
Balance Forward 9,185
This project will provide a handbook for prioritizing and implementing many specific tree risk items at sites called out
in the Parks Deferred Maintenance Plan (PDMP).
The Urban Forest Master Plan will create a guide for the existing staff to move to a block-by-block pruining schedule
and systematically manage the City's tree inventory. This plan will make recommendations relative to the climate and
habitat action. Also directly relates to Climate Action Plan goals.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 73 -City of South San Francisco
Sellick Park Renovation Project
Project Number pk1803
Project Title Sellick Park Renovation Project
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park Land Construction 65,358 65,358
General Fund 100,000 100,000
Measure W 1,000,000 1,000,000
-
-
-
Total Funding Sources 165,358 - - - - 1,000,000 1,165,358
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 9,783 - 1,054,642 - - - 1,064,425
Note: Out year expenditures are estimates and subject to change
Balance Forward 155,575
This project includes replacement of play equipment, resurfacing, tree thinning and removals, pathway updates,and
renovation to building and picnic areas.
Sellick Park play equipment is overdue for replacement. Additionally, there are high priority deferred maintenance
items which need to be addressed such as tree work, ADA accessibility issues on pathways and picnic areas, and
restroom building items.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 74 -City of South San Francisco
Buri Buri Park Baseball and Basketball Court Improvements
Project Number pk1804
Project Title Buri Buri Park Baseball and Basketball Court Improvements
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park Land Construction 29,420 500,000 2,500,000 3,029,420
-
-
-
-
-
Total Funding Sources 29,420 - - 500,000 2,500,000 - 3,029,420
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 5,341 - 315,000 - - - 320,341
Note: Out year expenditures are estimates and subject to change
Balance Forward 24,079
This project will resurface the basketball court, renovate the baseball field and address amenities including bleachers,
scoreboard, and paving for ADA accessibility.
Much of the work identified at Buri Buri Park was completed in the Playground Renovation CIP project completed in
2015, but the basketball court needs resurfacing and the field and related amenities (bleachers, scoreboard, ADA
related paving) have issues that require rehabilitation.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 75 -City of South San Francisco
Avalon Park Improvements
Project Number pk1805
Project Title Avalon Park Improvements
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park Land Construction 24,867 24,867
Measure W 1,000,000 1,000,000
-
-
-
-
Total Funding Sources 24,867 - - - - 1,000,000 1,024,867
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 6,343 - - 231,133 - - 237,476
Note: Out year expenditures are estimates and subject to change
Balance Forward 18,524
This project will address immediate tree concerns, provide ballfield improvements, and safety resurfacing.
This project addresses high and medium priority items identified in the Parks Deferred Maintenance Plan.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 76 -City of South San Francisco
Gardiner Park Playground Replacement
Project Number pk1806
Project Title Gardiner Park Playground Replacement
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park-in-Lieu Z4 448,009 448,009
General Fund 104,258 104,258
Grant - Housing 256,950 256,950
Grant - CDBG 300,000 300,000
-
-
Total Funding Sources 1,109,217 - - - - - 1,109,217
Expenditures Prior Years Exp
Estimated Exp FY
2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 1,014,739 832,416 - - - - 1,847,155
Note: Out year expenditures are estimates and subject to change
Balance Forward 94,478
This project rehabilitates Gardiner Park to improve the use of space, landscaping, and play equipment in order to better serve
the community.
Repairs were identified in Parks Deferred Maintenance Program for play equipment, infrastructure improvements, and site
furnishings.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 77 -City of South San Francisco
Hillside School Soccer Field Renovations
Project Number pk1807
Project Title Hillside School Soccer Field Renovations
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park-in-Lieu Z4 27,412 27,412
Measure W 1,000,000 1,000,000
-
-
-
-
Total Funding Sources 27,412 - - - - 1,000,000 1,027,412
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 7,313 - - - 221,788 - 229,101
Note: Out year expenditures are estimates and subject to change
Balance Forward 20,099
This project will provide rehabilitation to deferred maintenance conditions at SSFUSD owned, SSF maintained Hillside
School site.
Deferred maintenance conditions as identified by staff and stakeholders.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 78 -City of South San Francisco
Oyster Point Development Conduits
Project Number pk1902
Project Title Oyster Point Development Conduits
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 85,000 85,000
-
-
-
-
-
Total Funding Sources 85,000 - - - - - 85,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp FY
2025-26 Total
Total Expenditures - - - - - - 85,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 85,000
This project will construct Joint Trench and Bay Trail conduits for future closed-circuit television (CCTV) and WiFi.
Conduits will facilitate the future installation of wires and cables to provide surveillance capabilities along the trail in the
future.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 79 -City of South San Francisco
Transit Village Park Project
Project Number pk2101
Project Title Transit Village Park Project
Project Scope
Project Justification
Project Manager Philip Vitale
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 1,500,000 1,500,000
Park Land Construction 60,000 500,000 1,500,000 2,060,000
-
-
-
-
Total Funding Sources 60,000 - 1,500,000 500,000 1,500,000 - 3,560,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp FY
2025-26 Total
Total Expenditures 23,994 - - 200,000 3,336,006 - 3,560,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 36,006
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 80 -City of South San Francisco
Sign Hill Fire Mitigation & Park Restoration
Project Number pk2102
Project Title Sign Hill Fire Mitigation & Park Restoration
Project Scope
Project Justification
Project Manager Joshua Richardson
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves -
Park Land Construction 2,500,000 2,500,000
-
-
-
-
Total Funding Sources 2,500,000 - - - - - 2,500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp FY
2025-26 Total
Total Expenditures 476,978 - 532,427 - - - 2,500,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 2,023,022
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 81 -City of South San Francisco
Centennial Trail Master Plan
Project Number pk2103
Project Title Centennial Trail Master Plan
Project Scope
Project Justification
Project Manager Philip Vitale
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Park-in-Lieu Z4 150,000 150,000
-
-
-
-
-
Total Funding Sources 150,000 - - - - - 150,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp FY
2025-26 Total
Total Expenditures - - - 150,000 - - 150,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 150,000
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 82 -City of South San Francisco
Storm Water Trash Capture Device
Project Number sd1401
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Storm Water Fund 6,818 6,818
Other - Solid Waste 476,000 476,000
-
-
-
-
Total Funding Sources 482,818 - - - - - 482,818
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 364,246 152,947 - - - - 517,193
Note: Out year expenditures are estimates and subject to change
Balance Forward 118,572
Out years
Storm Water Trash Capture Device
This project will indentify, install and place stormwater trash capture devices to improve waterways and comply with
National Pollutant Discharge Elimination System (NPDES) municipal regional permit (MRP) requirements.
Needed to comply with NPDES MRP requirements.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 83 -City of South San Francisco
Shaw Road Storm line By-Pass
Project Number sd1602
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Storm Water Fund 18,817 18,817
-
-
-
-
-
Total Funding Sources 18,817 - - - - - 18,817
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 18,817 - - - - - 18,817
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Project Funding Detail
Out years
Shaw Road Storm line By-Pass
To significantly reduce the risk of flooding in front of properties along 300 block of Shaw Road, this project will first
identify the needed improvement through a technical memo. Later phases will install pipe to help convey excess
water to the Shaw Road Pump Station.
This project will greatly reduce frequent flooding in the 300 block of Shaw Road.
Proposed CIP FY 2021-22 - Page 84 -City of South San Francisco
Green Infrastructure Planning Study
Project Number sd1603
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Storm Water Fund 133,815 133,815
General Fund -
-
-
-
-
Total Funding Sources 133,815 - - - - - 133,815
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 79,990 13,830 40,000 - - - 133,820
Note: Out year expenditures are estimates and subject to change
Balance Forward 53,825
Green Infrastructure Planning Study
National Pollutant Discharge Elimination System (NPDES) provision C.3.j requires all permittees to develop a
Green Infrastructure framework for governing body approval by June 2017. This project will result in a report that
prioritizes and maps project locations in the City where existing impervious surfaces can be replaced with
permeable material.
Permit compliance and planning of future CIPs
Project Funding Detail
Matt Ruble
Out years
Proposed CIP FY 2021-22 - Page 85 -City of South San Francisco
Orange Memorial Park Stormwater Capture Project
Project Number sd1801
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Caltrans 15,500,000 15,500,000
-
-
-
-
-
Total Funding Sources 15,500,000 - - - - - 15,500,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 1,974,590 14,628,138 - - - - 16,602,728
Note: Out year expenditures are estimates and subject to change
Balance Forward 13,525,410
Out years
Orange Memorial Park Stormwater Capture Project
This project will design and construct a storm water capture device including a pretreatment chamber, ground water
infiltration wells, irrigation pumping system and associated piping at Orange Memorial Park.
The Municipal Regional Permit requires the City to reduce total daily maximum loads of PCB's and Mercury entering the
storm drain system. Additionally the MRP requires the City to reduce trash entering the water ways. This project help the
City comply with MRP requirements.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 86 -City of South San Francisco
Hickey/Camaritas Slide Repairs
Project Number sd2001
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 75,000 75,000
-
-
-
-
-
Total Funding Sources 75,000 - - - - - 75,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 75,000 - - - - 75,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 75,000
Out years
Hickey/Camaritas Slide Repairs
Repair valley gutter and hillside at Hickey and Camaritas to stabilize slope and prevent further erosion.
The existing hillsides have experienced landslides and need stabilization and protection.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 87 -City of South San Francisco
Storm Drain Master Plan
Project Number sd2101
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Storm Water Fund 600,000 600,000
-
-
-
-
-
Total Funding Sources - - 600,000 - - - 600,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - 600,000 - - - 600,000
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Storm Drain Master Plan
Hydraulic model of Storm Drain collection and conveyance system. Additionally this project will conduct a condition
assessment and map all strom drains.
This project will determine deficiencies within the city's storm drain system and develop a future capital
improvement program for the storm drain system. The master plan could be used to justify capacity charge fees
and/or impact fees for infill projects.
Jason Hallare
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 88 -City of South San Francisco
WQCP Solar Photovoltaic System
Project Number ss1205
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 505,435 505,435
San Bruno Share 370,365 370,365
-
-
-
-
Total Funding Sources 875,800 - - - - - 875,800
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 184,835 - - 1,190,965 - - 1,375,800
Note: Out year expenditures are estimates and subject to change
Balance Forward 690,965
WQCP Solar Photovoltaic System
Construction of a solar photovoltaic carport system at the WQCP.
This project will provide the WQCP with a sustainable source of electricity and will reduce electrical costs.
TBD
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 89 -City of South San Francisco
WQCP Wet Weather and Digester Improvements Project
Project Number ss1301
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 4,179,466 4,179,466
San Bruno Share 3,614,550 3,614,550
SRF Loan 53,403,000 53,403,000
Sewer Capacity Charge 6,132,988 6,132,988
Total Funding Sources 67,330,004 - - - - - 67,330,004
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 56,014,546 4,087,287 - - - - 60,101,833
Balance Forward 11,315,458
WQCP Wet Weather and Digester Improvements Project
This project consists of replacing digesters #1 and #2 and retrofitting #3 at the Water Quality Control Plant.
Additionally the project is comprised of wet weather improvements that will upgrade the wastewater treatment plant
processes by modifying the aeration basins and channels, constructing an additional secondary clarifier, constructing
new storm water pump stations, installing electric/automatic gates on the flow splitting structures, and installing new
mechanisms at the existing clarifiers.
The Water Quality Control Plant is in need of an upgrade on several of its processes to comply with new National
Pollutant Discharge Elimination System permit requirements.
EKI Environment & Water
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 90 -City of South San Francisco
Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue
Project Number ss1502
Project Title
Project Scope
Project Justification
Project Manager Program Management/Swinerton
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 8,800,000 8,800,000
-
-
-
-
-
Total Funding Sources 8,800,000 - - - - - 8,800,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 753,027 8,000,000 - - - - 8,753,027
Note: Out year expenditures are estimates and subject to change
Balance Forward 8,046,973
Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue
This project will design and construct an additional force main from Pump Station #4 to the WQCP.
There is one existing force main from Pump Station #4. An additional force main will provide redundancy in the
event the existing force main breaks or needs maintenance.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 91 -City of South San Francisco
Vactor-Sweeper Waste Receiving Station Improvements
Project Number ss1503
Project Title
Project Scope
Project Justification
Project Manager Program Management/Swinerton
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 22,845 22,845
San Bruno Share 8,415 8,415
-
-
-
-
Total Funding Sources 31,260 - - - - - 31,260
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 31,260 - - - - - 31,260
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Vactor-Sweeper Waste Receiving Station Improvements
This project is to design improvements to the Water Quality Control Plant's vactor station to decrease silt and solids
levels.
A preliminary engineering study showed that increased use of the Vactor Waste Receiving Station by street sweepers
has resulted in high silt and solids levels in discharge waste streams. Large amounts of trash and grit entering the
Vactor waste receiving station clog pipes and drains. Dirt, grit, and silt accumulation results in excessive inorganic
loadings to the primary treatment train and anaerobic digesters resulting in more frequent and costly cleaning
schedules.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 92 -City of South San Francisco
Sodium Hypochlorite Storage Tank Replacement Project
Project Number ss1601
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 1,742,916 1,742,916
San Bruno Share 642,084 642,084
-
-
-
-
Total Funding Sources 2,385,000 - - - - - 2,385,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 2,269,754 1,300,000 - - - - 3,569,754
Note: Out year expenditures are estimates and subject to change
Balance Forward 115,246
Program Management/Swinerton
Sodium Hypochlorite Storage Tank Replacement Project
This project will replace three (3) existing sodium hypochlorite tanks, which provide disinfection to treated
wastewater before discharge into the bay.
The original storage tanks were installed in 1995. In 2008 the tanks began to leak product and were repaired using
liners. The contractor who installed the liners advised that the tanks should be replaced within the next five to
eight years. The tanks have begun to leak again and have reached the end of their useful life.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 93 -City of South San Francisco
Pump Station #2 Upgrade
Project Number ss1702
Project Title
Project Scope
Project Justification
Project Manager Program Management/Swinerton
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Impact Fees 3,300,000 3,300,000
Sewer Capacity Charge 4,500,000 4,500,000
-
-
-
-
Total Funding Sources 7,800,000 - - - - - 7,800,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 4,926,920 2,800,000 - - - - 7,726,920
Note: Out year expenditures are estimates and subject to change
Balance Forward 2,873,080
Pump Station #2 Upgrade
This project will design the necessary upgrades to the pump station to accommodate the new growth in "The
Cove" area. Construction to occur in the next fiscal year.
This project is identified in the East of 101 Sewer Master Plan.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 94 -City of South San Francisco
Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction
Project Number ss1703
Project Title
Project Scope
Project Justification
Project Manager Program Management/Swinerton
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 4,823,268 4,823,268
San Bruno Share 1,776,732 1,776,732
-
-
-
-
Total Funding Sources 6,600,000 - - - - - 6,600,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 566,228 5,500,000 960,000 - - - 7,026,228
Note: Out year expenditures are estimates and subject to change
Balance Forward 6,033,772
Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction
This project will remove and replace drive mechanism and center columns, repair concrete tank structure, and
abrasively blast and recoat tank interior and exterior.
The Water Quality Control Plant was originally constructed in 1965, with a condition assessment completed in
2015. Consultant recommended replacement of drive mechanisms, which have become structurally deficient, and
repair and recoating of concrete structure to ensure reliable operation.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 95 -City of South San Francisco
Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade
Project Number ss1705
Project Title
Project Scope
Project Justification
Project Manager Program Management/Swinerton
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 3,931,640 3,931,640
San Bruno Share 1,448,360 1,448,360
-
-
-
-
Total Funding Sources 5,380,000 - - - - - 5,380,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 4,142,749 1,237,254 - - - - 5,380,003
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,237,251
Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade
This state of the art project will design, construct and replace automatic switchgear and cogeneration controls in
Blower Building No. 1.
The original K1/K2 switchgear and cogeneration controls were installed during the 1992 plant expansion project.
Parts are no longer available for servicing this equipment. Upgrading the controls would also allow the
cogeneration system to operate while the plant is on standby generators, thus reducing and extending our run
time. This upgrade will provide more reliable operation during utility power outages.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 96 -City of South San Francisco
Pump Station Industrial Re-Coating Program
Project Number ss1901
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 2,250,000 2,250,000
-
-
-
-
-
Total Funding Sources 2,250,000 - - - - - 2,250,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 1,050,000 1,200,000 - - - 2,250,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 2,250,000
Out years
Pump Station Industrial Re-Coating Program
This project will result in new paint and protective coatings on buildings and pipes at the sewage pump stations.
The pump stations needs to maintain and protect several of its buildings and equipment by painting them with the
proper coating.
Program Management/Swinerton
Project Funding Detail
Proposed CIP FY 2021-22 - Page 97 -City of South San Francisco
Pump Station #14 Upgrade
Project Number ss1902
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Impact Fees 4,300,000 4,300,000
-
-
-
-
-
Total Funding Sources 4,300,000 - - - - - 4,300,000
NBSU - North Bayside Systems Unit.
Expenditures Prior Years Exp Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - 300,000 4,000,000 - - - 4,300,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 4,300,000
Out years
Pump Station #14 Upgrade
This project will design the necessary upgrades to the pump station in order to accommodate the new growth in
"The Cove" area. Construction to occur in the next fiscal year.
This project is identified in the East of 101 Sewer Master Plan.
TBD
Project Funding Detail
Proposed CIP FY 2021-22 - Page 98 -City of South San Francisco
Water Quality Control Plant Effluent Storage Basin Liner Replacement
Project Number ss1704
Project Title
Project Scope
Project Justification
Project Manager Pragram Management/Swinerton
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 738,084 738,084
San Bruno Share 271,916 271,916
-
-
-
-
Total Funding Sources 1,010,000 - - - - - 1,010,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 846,050 - - - - - 846,050
Note: Out year expenditures are estimates and subject to change
Balance Forward 163,950
Water Quality Control Plant Effluent Storage Basin Liner Replacement
This project will design and replace effluent storage basin liner with a new membrane.
The Water Quality Control Plant effluent storage basin was constructed in 2005. Periodic inspections have
revealed moderate to severe ultraviolet light (UV) damage to the lining membrane.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 99 -City of South San Francisco
Sewer Master Plan
Project Number ss1801
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 725,000 725,000
-
-
-
-
-
Total Funding Sources 725,000 - - - - - 725,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 452,368 272,632 - - - - 725,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 272,632
Sewer Master Plan
Hydraulic model of sewer collection and conveyance system west of 101. Additionally this project will conduct a
condition assessment and map all force mains in East of 101 area. This project will also perform inflow and
infiltration monitoring to determine the most efficient locations to perform I/I rehabilitation.
This project will determine deficiencies within the city's sanitary sewer system and develop a future capital
improvement program for the sanitary sewer system. The master plan will also justify capacity charge fees and/or
impact fees for infill projects.
Jason Hallare
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 100 -City of South San Francisco
Underground Utility District - Rule 20A Spruce Avenue
Project Number st1204
Project Title
Project Scope
Project Justification
Project Manager TBD
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Gas Tax 132,726 190,835 323,561
Other - Rule 20A -
-
-
-
-
Total Funding Sources 132,726 - - - 190,835 - 323,561
Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract acceptance
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 132,726 - - - - 222,290 355,016
Note: Out year expenditures are estimates and subject to change
Balance Forward -
Underground Utility District - Rule 20A Spruce Avenue
This project will underground overhead utility wires on Spruce Avenue and Chestnut Avenue. A new street lighting
system will need to be designed and constructed.
Undergrounding of overhead utility wires will enhance the area and increase utility service reliability.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 101 -City of South San Francisco
South Airport Boulevard Bridge Replacement
Project Number st1301
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - HBP 9,119,245 9,119,245
Measure A 802,900 802,900
General Fund 60,245 60,245
Other - Genentech Fee 850,000 850,000
-
-
Total Funding Sources 10,832,390 - - - - - 10,832,390
HBP - Highway Bridge Program
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 10,690,268 - - - - - 10,690,268
Note: Out year expenditures are estimates and subject to change
Balance Forward 142,122
South Airport Boulevard Bridge Replacement
The project will replace the South Airport Boulevard bridge at North Access Road.
Bridge inspection by Caltrans resulted in a reduced load rating for the bridge and requires replacement.
Bob Hahn
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 102 -City of South San Francisco
Sidewalk Gap Closure
Project Number st1402
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - OBAG TLC 357,000 357,000
Measure A 175,000 175,000
-
-
-
-
Total Funding Sources 532,000 - - - - - 532,000
OBAG TLC - One Bay Area Grant, Transportation for Livable Communities.
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 435,530 96,470 - - - - 532,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 96,470
Out years
Sidewalk Gap Closure
Matt Ruble
Project Funding Detail
Proposed CIP FY 2021-22 - Page 103 -City of South San Francisco
Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)
Project Number st1502
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Measure A 1,599,500 1,599,500
Grant - TCSP 1,991,000 1,991,000
Road Maint & Rehab (SB1)1,439,000 1,439,000
General Fund 1,939,280 1,939,280
Gas Tax 200,000 200,000
-
Total Funding Sources 7,168,780 - - - - - 7,168,780
TCSP - Transportation, Community, and System Preservation Program
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 6,364,172 804,608 - - - - 7,168,780
Note: Out year expenditures are estimates and subject to change
Balance Forward 804,608
Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)
This project will improve El Camino Real between Kaiser Way and the South San Francisco BART station by
installing enhanced pedestrian crossings, with corner curb bulbouts and median refuge, expanded bus stop/ waiting
areas, and a new landscaped median.
The project improves an important gateway to the City of South San Francisco and helps set the stage for planned
transit-oriented, mixed-use development along the frontage, as envisioned in the City’s 2011 El Camino
Real/Chestnut Avenue Area Plan. It will create opportunities for increased pedestrian trips between existing and
future destinations, as well as increase safety.
Matt Ruble
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 104 -City of South San Francisco
Caltrain Station Enhancements
Project Number st1603
Project Title
Project Scope
Project Justification
Project Manager Jacob Gilchrist
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 138,500 138,500
Traffic Impact Fees 1,200,000 1,200,000
Infrastructure Reserves 8,302,500 8,302,500
TSE-in-Lieu Fee 1,395,000 1,395,000
-
-
Total Funding Sources 11,036,000 - - - - - 11,036,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 5,227,986 5,808,014 - - - - 11,036,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 5,808,014
Caltrain Station Enhancements
This project will enhance Caltrain Entry Plaza above the Caltrain design standards and including wider sidewalks
and plazas along Grand Avenue from Airport Boulevard to Spruce Avenue. Additional finish material, landscaping,
furnishing, shelter, lighting and amenity upgrades to the approved and fully funded Caltrain Station Improvement
Project lead by the Joint Powers Board/Caltrain.
This project is supported by the Downtown Station Specific Plan. Widened sidewalks and plazas are envisioned
along Grand Avenue to benefit pedestrians and businesses.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 105 -City of South San Francisco
Bridge Preventative Maintenance Program
Project Number st1703
Project Title
Project Scope
Project Justification
Project Manager Robert Hahn
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 180,000 180,000
Grant - HBP 1,569,000 1,569,000
General Fund 250,000 500,000 750,000
-
-
-
Total Funding Sources 1,999,000 - 500,000 - - - 2,499,000
HBP-Highway Bridge Program
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 75,276 250,000 2,173,724 - - - 2,499,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,923,724
Bridge Preventative Maintenance Program
This project will conduct preventative maintenance on ten (10) city bridges including: Colma Creek Bridge at
Produce Avenue, Colma Canal Bridge at Linden Avenue, Two bridges over San Bruno Channel over N. Access
Road, Colma Creek Bridge at Spruce Avenue, Colma Creek Bridge at Chestnut Avenue, Colma Creek Bridge at
Utah Avenue, Grand Avenue and San Bruno Channel for North Access Road.
State highway grant funds are available to pay the costs of the bridge preventative maintenance program.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 106 -City of South San Francisco
Grand Ave Streetscape / Grand Ave & Airport Blvd Intersection Improvements
Project Number st1801
Project Title
Project Scope
Project Justification
Project Manager Tony Rozzi Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 367,500 6,650,000 6,915,000 7,180,000 21,112,500
Traffic Impact Fees 4,125,000 4,125,000
-
-
-
-
Total Funding Sources 4,492,500 - 6,650,000 6,915,000 7,180,000 - 25,237,500
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 356,721 3,905,000 6,650,000 6,915,000 7,180,000 - 25,006,721
Note [1]: Total estimated construction costs are $21.6 million for the streetscape improvements with plans to apply for grant funds.
Note: Out year expenditures are estimates and subject to change
Balance Forward 4,135,779
Grand Ave Streetscape / Grand Ave & Airport Blvd Intersection Improvements
Redesign Grand Avenue to accommodate wider sidewalks and an improved streetscape to support Caltrain
Station access and support the retail environment of the Downtown area. Phase 1- Project will design
improvements to Airport Boulevard and Grand Avenue crosswalks. Phase 2 - Prepare and implement new
streetscape designs for Grand Avenue that will include new sidewalk paving, corner widenings, crosswalk
treatments, new street furnishings, and landscaping.
The adopted Downtown Station Area Specific Plan identifies this critical project through several Urban Design
policies and was vetted by the community and City Council. The upcoming fully funded Caltrain Station
Improvement Project timing necessitates these improvements in order to maximize pedestrian and bicyclist safety
and a cohesive streetscape design highlighting the Downtown’s renaissance.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 107 -City of South San Francisco
Linden Avenue Phase 1 Traffic Calming Improvements
Project Number st1601
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Measure A 78,000 78,000
Grant - TDA 400,000 400,000
General Fund 900,000 900,000
-
-
-
Total Funding Sources 1,378,000 - - - - - 1,378,000
TDA - Transportation Development Act
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 952,989 425,011 - - - - 1,378,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 425,011
Linden Avenue Phase 1 Traffic Calming Improvements
The project will improve Linden Avenue from Pine Avenue to Aspen Avenue. Elements include new interesection
bulb-outs with Low Impact Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb
ramps, and Class III bike route.
Linden Avenue is identified in the Pedestrian Master Plan as a priority project. It is an integral part of the City's
Downtown Station Area Plan.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 108 -City of South San Francisco
Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements
Project Number st1602
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Measure A 523,000 523,000
Grant - ATP Cycle 2 868,000 868,000
Road Maint & Rehab (SB1)650,000 650,000
General Fund 110,000 110,000
-
-
Total Funding Sources 2,151,000 - - - - - 2,151,000
ATP - Active Transportation Program
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 580,860 1,570,140 - - - - 2,151,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,570,140
Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements
The project will design improvements along Linden Avenue from California Avenue to Miller Avenue and Spruce
Avenune from Lux to Maple. Elements include new intersection curb extension (bulb-outs) with Low Impact
Development (LID) treatments and landscaping, high visibility crosswalks, ADA curb ramps, and Class III bike
route with signage.
Linden and Spruce Avenues are identified in the Pedestrian Master Plan as a priority project. It is an integral part
of the City's Downtown Station Area Plan.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 109 -City of South San Francisco
Spruce Avenue Pedestrian Safety Improvements Project
Project Number st1605
Project Title
Project Scope
Project Justification
Project Manager Jason Hallare
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 179,600 179,600
-
-
-
-
-
Total Funding Sources 179,600 - - - - - 179,600
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 125,721 53,879 - - - - 179,600
Note: Out year expenditures are estimates and subject to change
Balance Forward 53,879
Spruce Avenue Pedestrian Safety Improvements Project
Along Spruce Avenue, from Lux Ave. to Miller Ave., this project will install edge line striping, traffic calming
medians, high visibility crosswalk, staggered landscaped bulbouts, and crosswalk striping. Complete design phase
only. Grant ready for future construction.
Implementation of the City's Pedestrian Master Plan to improve pedestrian safety.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 110 -City of South San Francisco
Underground Utilities District (UUD) Rule 20A for Antoinette Lane
Project Number st1702
Project Title
Project Scope
Project Justification
Project Manager Jason Hallare
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 539,224 539,224
Other - Rule 20A 2,820,480 2,820,480
Measure W -
-
-
-
Total Funding Sources 3,359,704 - - - - - 3,359,704
Utilities (Rule 20A) Reimbursement- 50% at construction contract award and remainder at contract acceptance
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 2,887,061 472,643 - - - - 3,359,704
Note: Out year expenditures are estimates and subject to change
Balance Forward 472,643
Underground Utilities District (UUD) Rule 20A for Antoinette Lane
This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine
Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 million.
Antoinette Lane adjoins the Centennial Trail, a public recreation area, and will adjoin a future civic area.
The City plans to develop the SFPUC site located at ECR/Chestnut. Overhead lines must be undergrounded prior
to development.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 111 -City of South San Francisco
Street Lighting Enhancement Program
Project Number st1803
Project Title
Project Scope
Project Justification
Project Manager Dave Bockhaus
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Gas Tax 100,000 100,000
-
-
-
-
-
Total Funding Sources 100,000 - - - - - 100,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 23,843 76,157 - - - - 100,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 76,157
Out years
Street Lighting Enhancement Program
This project will enhance streetlighting in neighborhoods where requested. Enhancements may include additional
poles and or changing the type of LED.
Program provides funding for community requested street lighting enhancements.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 112 -City of South San Francisco
Bridge Preventative Maintenance Program - Grand Avenue Overpasses
Project Number st1804
Project Title
Project Scope
Project Justification
Project Manager Jason Hallare
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 172,000 172,000
Grant - HBP 528,000 528,000
-
-
-
-
Total Funding Sources 700,000 - - - - - 700,000
HBP- Highway Bridge Program
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 2,962 697,038 - - - - 700,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 697,038
Bridge Preventative Maintenance Program - Grand Avenue Overpasses
This project will conduct preventative maintenance on Grand Avenue overpasses.
State highway grant funds are available to pay the costs of the bridge preventative maintenance program.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 113 -City of South San Francisco
El Camino Real Gateway Sign and Median Improvement (Noor to Spruce)
Project Number st1805
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 500,000 500,000
General Fund 75,000 75,000
-
-
-
-
Total Funding Sources 575,000 - - - - - 575,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 519,561 55,439 - - - - 575,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 55,439
El Camino Real Gateway Sign and Median Improvement (Noor to Spruce)
This project will replace the landscaped median including irrigational systems and vegetation and install a new
gateway sign on El Camino Real between Noor and Spruce Avenue. The project will replicate or complement the
Grand Boulevard design concepts.
This median landscaping is due for replacement and a new gateway sign will improve the appearance as motorist
enter and leave South San Francisco on El Camino Real.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 114 -City of South San Francisco
El Camino Real Median Improvement (Chestnut to Spruce)
Project Number st2101
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 75,000 75,000
Infrastructure Reserves 250,000 1,500,000 1,400,000 3,150,000
-
-
-
-
Total Funding Sources 75,000 - 250,000 1,500,000 1,400,000 - 3,225,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 3,135 - 330,000 1,600,000 1,700,000 - 3,633,135
Note: Out year expenditures are estimates and subject to change
Balance Forward 71,865
El Camino Real Median Improvement (Chestnut to Spruce)
This project will replace the landscaped median including irrigational systems and vegetationon El Camino Real
between Chestnut Ave and Spruce Ave. The project will replicate or complement the Grand Boulevard design
concepts.
This median landscaping is due for replacement will improve the appearance on El Camino Real.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 115 -City of South San Francisco
Broadband Expansion Project
Project Number st2102
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu/Tony Barerra
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 450,000 450,000
C/CAG 300,000 300,000
-
-
-
-
Total Funding Sources 750,000 - - - - - 750,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures - - - - - - -
Note: Out year expenditures are estimates and subject to change
Balance Forward 750,000
Broadband Expansion Project
The City adopted the “dig once” policy which requires public and private excavators to coordinate with the City on
the installation of extra fiber or conduit whenever ground will be broken in the public right-of-way. This project will
enable the City to participate in the installation of conduit and/or fiber lines installed across the City as part of the
dig once policy.
The Dig Once policy encourages the installation of additional conduit for fiber optic cable and the subsequent
delivery of its more future proof high-speed Internet technology and traffic system. Participation in the Dig Once
policy would allow the City to build out our broadband network with large cost savings because the cost of the
trench would be shared amongst all participants.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 116 -City of South San Francisco
PMP - 2021 Surface Seal
Project Number st2105
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 200,000 200,000
Measure A 1,000,000 1,000,000
Measure W -
Measure W - SMC 700,000 700,000
Road Maint & Rehab (SB1)1,000,000 1,000,000
Bond Measure #2 -
Total Funding Sources 200,000 - 2,700,000 - - - 2,900,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 80,975 - 2,811,742 - - - 2,892,717
Note: Out year expenditures are estimates and subject to change
Balance Forward 119,025
PMP - 2021 Surface Seal
This project will rehabilitate various City streets in accordance with the City's pavement management program.
Road surfaces deteriorate over time and need rehabilitation to improve its condition.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 117 -City of South San Francisco
Street Rehabilitation Program
Project Number st1903
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 173,729 173,729
Measure A 211,266 211,266
Measure W 2,632,363 2,632,363
Measure W - SMC 300,000 300,000
Grant - OBAG 2 1,027,000 1,027,000
Road Maint & Rehab (SB1)-
Total Funding Sources 4,344,357 - - - - - 4,344,357
OBAG 2 - One Bay Area Grant Cycle 2
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 3,361,479 664,832 - - - - 4,026,311
Note: Out year expenditures are estimates and subject to change
Balance Forward 982,878
Street Rehabilitation Program
This project will rehabilitate various City streets in accordance with the City's pavement management program.
Road surfaces deteriorate over time and need rehabilitation to improve its condition.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 118 -City of South San Francisco
PMP - 2020 Surface Seal
Project Number st2103
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 1,300,000 1,300,000
Measure A 300,000 300,000
Measure W - SMC 600,000 600,000
Road Maint & Rehab (SB1)500,000 500,000
-
-
Total Funding Sources 2,700,000 - - - - - 2,700,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 2,267,774 201,004 - - - - 2,468,778
Note: Out year expenditures are estimates and subject to change
Balance Forward 432,226
PMP - 2020 Surface Seal
This project will rehabilitate various City streets in accordance with the City's pavement management program.
Road surfaces deteriorate over time and need rehabilitation to improve its condition.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 119 -City of South San Francisco
Traffic Impact Fee Study
Project Number tr1013
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 715,356 (245,243) 470,113
-
-
-
-
-
Total Funding Sources 715,356 (245,243) - - - - 470,113
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 470,113 - - - - - 470,113
Note: Out year expenditures are estimates and subject to change
Balance Forward 245,243
Traffic Impact Fee Study
This project will update the East of 101 Traffic Impact Fee.
The existing Traffic Impact Fee has not been updated since 2007. Information about existing traffic impacts as
well as new projects facilitating development in the east of 101area need to be incorporated into the existing fee.
Matt Ruble
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 120 -City of South San Francisco
Sunshine Gardens Safety and Connectivity Improvement Program
Project Number tr1701
Project Title
Project Scope
Project Justification
Project Manager Angel Torres
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - Measure A 504,000 504,000
Measure A 948,000 948,000
-
-
-
-
Total Funding Sources 1,452,000 - - - - - 1,452,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 1,450,724 - - - - - 1,450,724
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,276
Sunshine Gardens Safety and Connectivity Improvement Program
This project will install traffic safety measures for pedestrians and bicyclist including the installation of advanced
stop bars, high visibility ladder crosswalks, median pedestrian refuge islands, advanced yield lines, edge lines,
and new ADA compliant curb ramps, and a Class 3 bikeway along on Miller Avenue, Evergreen Drive and Holly
Avenue.
This project was identified in the Pedestrian and Bicycle Master Plan.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 121 -City of South San Francisco
Update Pedestrian and Bicycle Master Plan
Project Number tr1705
Project Title
Project Scope
Project Justification
Project Manager Matt Ruble
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other - Developer Deposit 290,000 290,000
Grant - TDA 100,000 100,000
-
-
-
-
Total Funding Sources 390,000 - - - - - 390,000
TDA- Transportation Development Act
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 237,643 115,845 - - - - 353,488
Note: Out year expenditures are estimates and subject to change
Balance Forward 152,357
Update Pedestrian and Bicycle Master Plan
This project will update the Pedestrian and Bicycle Master Plans
Many of the projects listed in the current Pedestrian and Bicycle Master plans are complete. This project will
update the lists of projects and create conceptual designs to be competitive for future grant applications.
Project Funding Detail
Out years
Proposed CIP FY 2021-22 - Page 122 -City of South San Francisco
Adaptive Traffic Control System
Project Number tr1901
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 3,503,559 - 3,503,559
-
-
-
-
-
Total Funding Sources 3,503,559 - - - - - 3,503,559
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 1,291,917 - - - - - 1,291,917
Note: Out year expenditures are estimates and subject to change
Balance Forward 2,211,642
Out years
Adaptive Traffic Control System
This project will improve traffic safety and operations through the deployment of a citywide adaptive traffic control
signal system. Deployment in the E101 area (Phase I) is complete.
This project will alleviate traffic congestion to help improve traffic circulation throughout the City.
Dave Bockhaus/Bianca Liu
Project Funding Detail
Proposed CIP FY 2021-22 - Page 123 -City of South San Francisco
East of 101 Traffic Signal Improvements (IDEA GRANT)
Project Number tr1902
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - MTC IDEA 627,764 627,764
Traffic Impact Fees 198,044 198,044
-
-
-
.-
Total Funding Sources 825,808 - - - - - 825,808
IDEA- Innovative Deployment to Enhance Arterials
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 179,334 - - - - - 179,334
Note: Out year expenditures are estimates and subject to change
Balance Forward 646,474
Out years
East of 101 Traffic Signal Improvements (IDEA GRANT)
The IDEA program was designed as a funding opportunity to support agencies to deploy advanced technologies
along arterials to enhance mobility, sustainability, and safety across all modes of transportation. This project will
deploy an ATSPM system in the East of 101 area at 33 signalized intersections along several corridors in South
San Francisco that either parallel US 101, or feed into it.
To complete the work required by the MTC IDEA grant and to improve East of 101 traffic flow, to and from the
freeway.
Bianca Liu
Project Funding Detail
Proposed CIP FY 2021-22 - Page 124 -City of South San Francisco
North Connectivity Bicycle Lanes
Project Number tr1903
Project Title
Project Scope
Project Justification
Project Manager
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - TDA 499,801 499,801
Gas Tax 17,464 17,464
Measure A 25,000 25,000
General Fund -
-
-
Total Funding Sources 542,265 - - - - - 542,265
TDA- Transportation Development Act
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 243,524 - - - - - 243,524
Note: Out year expenditures are estimates and subject to change
Balance Forward 298,741
Out years
North Connectivity Bicycle Lanes
To construct 2.7 miles of Class II and III bike lanes on Hillside Blvd, Oyster Point, Gull Drive, and E. Grand Avenue.
To complete gaps and connectivity in the City and County bicycle networks.
Jeff Chou
Project Funding Detail
Proposed CIP FY 2021-22 - Page 125 -City of South San Francisco
Miscellaneous Traffic Improvements
Project Number tr1904
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 355,055 355,055
Gas Tax 148,937 148,937
-
-
-
-
Total Funding Sources 503,992 - - - - - 503,992
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated Exp
FY 2025-26 Total
Total Expenditures 268,509 - - - - - 268,509
Note: Out year expenditures are estimates and subject to change
Balance Forward 235,484
Out years
Miscellaneous Traffic Improvements
This project will address any traffic related issues in the City, such as striping, signs, traffic signals, etc.
This project's budget is to pay for any traffic related issues that arise from the Traffic Advisory Committee,
Neighborhood meetings or as needed.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 126 -City of South San Francisco
South Connectivity Bicycle Lanes
Project Number tr1907
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Road Maint & Rehab (SB1)179,894 - 179,894
Grant - BAAQMD 120,106 120,106
Measure A 42,000 42,000
-
-
-
Total Funding Sources 342,000 - - - - - 342,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 287,669 - - - - - 287,669
Note: Out year expenditures are estimates and subject to change
Balance Forward 54,331
Out years
South Connectivity Bicycle Lanes
This project will close the gaps between designated bicycle routes to the south of East Grand Avenue and
North Access Road. Additional funding is needed to coordinate with Caltrans and realign detector loops.
The design is affected by Caltrains ROW and lane detection realignments.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 127 -City of South San Francisco
Hillside and Lincoln Traffic Improvements
Project Number tr1906
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 75,000 1,100,000 1,175,000
Traffic Impact Fees 1,500,000 1,500,000
-
-
-
-
Total Funding Sources 1,575,000 - 1,100,000 - - - 2,675,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 7,584 1,420,000 1,300,000 - - - 2,727,584
Note: Out year expenditures are estimates and subject to change
Balance Forward 1,567,416
Out years
Hillside and Lincoln Traffic Improvements
This project will replace a three-way stop sign at Hillside Avenue and Lincoln Avenue with a signalized
intersection with pedestrian crossing and sidewalk improvements. Additionally, this project will reconfigure the
roadway by reducing Hillside Boulevard to one lane between Lincoln Street and Lawndale Boulevard, installing
a two-way center left-turn lane, and separated bike lanes in each direction on Hillside Boulevard. This project
may also include the construction of a sidewalk between the intersection and adjacent school and new trail
connection to the existing City trail network.
This intersection is the only non-signalized intersection across the busy Hillside Drive/Sister Cities corridor.
Installing a traffic signal will improve traffic flow along the corridor.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 128 -City of South San Francisco
West Orange and Hillside Pedestrian Crossing Improvements
Project Number tr2001
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - HSIP 204,000 - 204,000
Measure A 116,000 116,000
-
-
-
-
Total Funding Sources 320,000 - - - - - 320,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 58,111 240,000 - - - - 298,111
Note: Out year expenditures are estimates and subject to change
Balance Forward 261,889
Out years
West Orange and Hillside Pedestrian Crossing Improvements
Install flashing becons and high visbility crosswalks at West Orange, North Canal Street, West Orange Ave and
Myrtle and Hillside and Claremont.
To complete the work of a grant the City was awarded to install at the above locations.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 129 -City of South San Francisco
Utah and Harbor Intersection Improvements
Project Number tr2101
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 250,000 2,500,000 2,750,000
-
-
-
-
-
Total Funding Sources 250,000 - - 2,500,000 - - 2,750,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 43,488 - - 2,460,000 - - 2,460,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 206,512
Out years
Utah and Harbor Intersection Improvements
Widen and prohibit street parking on Harbor Way to add SB right-turn and NB through lanes, restripe and
prohibit street parking on Utah Ave. to add one EB left-turn and one WB left-turn, new signal mod.
For Operational Improvements as shown in the Traffic Impact Fee Studay Update East of 101 Area (2007)
Project Funding Detail
Proposed CIP FY 2021-22 - Page 130 -City of South San Francisco
Smart Corridors SSF Expansion
Project Number tr2002
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - HSIP 5,642,000 - 5,642,000
Undetermined/Unspecified 1,277,000 1,277,000
-
-
-
-
Total Funding Sources 6,919,000 - - - - - 6,919,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 283,974 - - - - - 283,974
Note: Out year expenditures are estimates and subject to change
Balance Forward 6,635,026
Out years
Smart Corridors SSF Expansion
The San Mateo County Smart Corridors is an Intelligent Transportation System (ITS) designed to improve
mobility along the Highway 101 corridor in San Mateo County. The South San Francisco Expansion will include
the segment north of I-380 through the City of South San Francisco. The project will implement Intelligent
Transportation System (ITS) equipment such as an interconnected traffic signal system, close circuit television
(CCTV) cameras, trailblazer/arterial dynamic message signs, and vehicle detection system for managing the
system during non-recurring traffic congestion cause by diverted traffic due to major incidents on the freeway.
The project provides relief in that case of an accident on Highway 101 and is entirely funded by C/CAG.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 131 -City of South San Francisco
Local Road Safety Program (LRSP)
Project Number tr2103
Project Title
Project Scope
Project Justification
Project Manager Jeff Chou
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - HSIP 72,000 - 72,000
General Fund 8,000 8,000
-
-
-
-
Total Funding Sources 80,000 - - - - - 80,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures 3,395 5,000 - - - - 8,395
Note: Out year expenditures are estimates and subject to change
Balance Forward 76,605
Out years
Local Road Safety Plan (LRSP)
Federal regulations require each State has a Strategic Highway Safety Plan, a statewide data-driven traffic
safety plan that coordinates the efforts of a wide range of organizations to reduce traffic accident fatalities and
serious injuries on all public roads. A LRSP will allow the City to address our unique local traffic safety resulting
in a prioritized list of improvements and actions that can demonstrate a defined need and contribute to the
statewide plan.
To complete the work of a grant the City was awarded to develop an LRSP. A LRSP will also be a prerequisite
for the City to apply for future grant cycles of the Caltrans Highway Safety Improvement Program.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 132 -City of South San Francisco
East of 101 Bicycle Safety Improvements
Project Number tr2104
Project Title
Project Scope
Project Justification
Project Manager Bianca Liu
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant - BAAQMD 150,000 - 150,000
Traffic Impact Fees 25,000 25,000
-
-
-
-
Total Funding Sources 175,000 - - - - - 175,000
Expenditures Prior Years Exp
Estimated Exp
FY 2021-22
Estimated Exp
FY 2022-23
Estimated Exp
FY 2023-24
Estimated Exp
FY 2024-25
Estimated
Exp FY 2025-
26 Total
Total Expenditures - 175,000 - - - - 175,000
Note: Out year expenditures are estimates and subject to change
Balance Forward 175,000
Out years
East of 101 Bicycle Safety Improvements
The Project is funded through C/CAG TFCA funding and proposes to improve safety and traffic flow by
providing detection upgrades which would include a bicycle detection system along E Grand Ave. and Forbes
Blvd.
To complete the work required by the TFCA grant funding and to improve bicycle mobility by installing a traffic
signal detection system tat includes detection of bicyclists.
Project Funding Detail
Proposed CIP FY 2021-22 - Page 133 -City of South San Francisco
Appendices
Proposed CIP FY 2021-22 - Page 134 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Project Number Existing
Project Title ITD Budget Need to Complete Remaining
Appropriation FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 Total
Public Facilities Projects
pf1602 x HVAC Replacements Citywide 463,852 (16,931) - - - - - (16,931)
pf1704 x Training Tower Maintenance 74,032 44,630 - 242,968 - - - 287,598
pf1705 x City Hall Security Upgrades 165,704 85,090 - 140,388 - - - 225,478
pf1707 x Community Civic Campus 33,583,435 10,158,013 358,950 - - - - 10,516,963
pf1801 x Parking Garage Number 2 1,090,000 704,663 - - - - - 704,663
pf1802 x Brentwood Parking Lot Improvements 104,183 0 - - - - - 0
pf1805 x Fire Station 64 Dormitory and Bathroom Remodel 1,556,505 21,284 - - - - - 21,284
pf1806 x Orange Memorial Park Aquatic Center 582 - - - - - - -
pf1807 x Orange Library Conversion Feasability Study 75,012 - - - - - - -
pf1903 x Electric Vehicle Charging Stations 60,000 845 - - - - - 845
pf2002 x The Spit/Oyster Point Sea Level Rise Protection 700,000 692,237 1,000,000 - 6,000,000 10,000,000 13,000,000 30,692,237
pf2003 x Police Operations & 911 Dispatch Center - 13,093,213 1,000,000 - - - - 14,093,213
pf2101 x Westborough Pre-K Design and Construction 5,500,000 5,486,600 250,000 250,000 3,000,000 - - 8,986,600
pf2102 x Caltrain Plaza Public Art 500,000 500,000 - - - - - 500,000
pf2103 x Library, Parks & Recreation - Phase II 15,000,000 7,493,993 - 12,000,000 - - - 19,493,993
pf2104 x Police Operations & 911 Dispatch Center FF&E Purchases 2,000,000 1,194,561 - - - - - 1,194,561
pf2201 City Hall Fire Alarm / Electrical Modernization - - 100,000 - - 150,000 - 250,000
pf2202 Solar Roof at City Corporation Yard - - 2,000,000 - - - - 2,000,000
pf2203 Terrabay Gymnasium HVAC Replacement - - 530,000 - - - - 530,000
pf2204 Oyster Point Phase 2C Sea Level Rise Improvements - - 150,000 - - 6,000,000 - 6,150,000
pf2205 Oyster Point Phase 2C Parking Lot Improvements - - 150,000 - - - - 150,000
pf2206 Oyster Point Phase 2C Landscape Improvements - - 150,000 - - - - 150,000
pf2207 Bond Portion - Library, Parks & Recreation - Phase II - - 78,000,000 - - - - 78,000,000
pfpp01
Fire Station 65 Personnel Protective Equipment (PPE)
Storage Room - - - 100,200 - - - 100,200
pfpp02 Emergency Operations Center Second Story Addition - - - 1,000,000 2,000,000 - - 3,000,000
pfpp03 Pool Locker Rooms - - - 500,000 - - - 500,000
pfpp04 Station 62 Replacement - - - - 1,000,000 19,000,000 - 20,000,000
pfpp05 Elevator Update - - - - - 150,000 - 150,000
pfpp08 Orange Ave Library / Pre-K - - - 500,000 2,500,000 9,000,000 - 12,000,000
pfpp09 Citywide HVAC Updates - - - - - 2,000,000 2,000,000 4,000,000
pfpp10 Replace Fire Station 63 - - - - - 2,000,000 18,000,000 20,000,000
pfpp11 Oyster Point Spit Phase 2 - - - - - - - -
Total Public Facilities 60,873,305 39,458,198 83,688,950 14,733,556 14,500,000 48,300,000 33,000,000 233,680,704
Proposed CIP FY 2021-22 - Page 1 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Project Number Existing
Project Title ITD Budget Need to Complete Remaining
Appropriation FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 Total
Parks Projects
pk1402 x Orange Memorial Park Sports Field Renovation 1,150,000 867,250 1,000,000 13,000,000 - - - 14,867,250
pk1601 x Adult Fitness Equipment Installation - - - - - - - -
pk1701 x Gateway Monument Signs 501,423 64,494 - 500,000 425,000 - - 989,494
pk1702 x Sign Hill Improvements 1,800,000 1,707,446 - - - - - 1,707,446
pk1801 x City Hall Landscape Area Master Plan - - - - - - - -
pk1802 x Urban Forest Master Plan 78,710 9,185 - - - - - 9,185
pk1803 x Sellick Park Renovation Project 165,358 155,575 - - - - 1,000,000 1,155,575
pk1804 x Buri Buri Park Baseball and Basketball Court Improvements 29,420 24,079 - - 500,000 2,500,000 - 3,024,079
pk1805 x Avalon Park Improvements 24,867 18,524 - - - - 1,000,000 1,018,524
pk1806 x Gardiner Park Playground Replacement 1,109,217 94,478 - - - - - 94,478
pk1807 x Hillside School Soccer Field Renovations 27,412 20,099 - - - - 1,000,000 1,020,099
pk1902 x Oyster Point Development Conduits 85,000 85,000 - - - - - 85,000
pk2001 x Alta Loma Baseball Field Renovation - - - - 97,500 312,500 - 410,000
pk2002 x Alta Loma Park Tennis Court and Landscaping - - - - 500,000 4,500,000 - 5,000,000
pk2003 x Southwood Field Renovation - - - - - - 1,000,000 1,000,000
pk2004 x Newmann & Gibbs Playground Replacement - - - - - - 1,000,000 1,000,000
pk2006 x Dundee Park Improvements - - - - - 1,000,000 - 1,000,000
pk2101 x Transit Village Park Project 60,000 36,006 - 1,500,000 500,000 1,500,000 - 3,536,006
pk2102 x Sign Hill Fire Mitigation & Park Restoration 2,500,000 2,023,022 - - - - - 2,023,022
pk2103 x Centennial Trail Master Plan 150,000 150,000 - - - - - 150,000
pk2201 Replace City Pool Complex - - 1,200,000 1,000,000 11,700,000 12,300,000 - 26,200,000
pk2202 x Westborough Park Pathways - - 400,000 - - - - 400,000
pkpp01 Sign Hill Fire Detection Equipment - - - - 134,400 - - 134,400
pkpp02 Orange Memorial Park Master Plan Update - - - 100,000 - - - 100,000
pkpp03 Terrabay Tennis Court Light Replacement - - - - - - - -
pkpp04 NB 101 On Ramp Design - - - 50,000 - - - 50,000
pkpp05 Downtown Parks - - - 2,000,000 3,000,000 - - 5,000,000
pkpp07 Oyster Point Marina Park - - - 1,000,000 4,000,000 - - 5,000,000
pkpp08 Common Greens Pathway and Landscape Improvements - - - - 500,000 2,000,000 - 2,500,000
pkpp09 Skate Park - - - - - 500,000 - 500,000
pkpp10 Sign Hill / Liberty Parcel Trails - - - - - 500,000 1,500,000 2,000,000
pkpp11 Orange Memorial Park Bridges - - - - - 400,000 2,000,000 2,400,000
pkpp12 Art Studio Renovation / Demo - - - - - - 500,000 500,000
Total Parks 7,681,407 5,255,158 2,600,000 19,150,000 21,356,900 25,512,500 9,000,000 82,874,558
Proposed CIP FY 2021-22 - Page 2 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Project Number Existing
Project Title ITD Budget Need to Complete Remaining
Appropriation FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 Total
Storm Drain Projects
sd1401 x Storm Water Trash Capture Device 482,818 118,572 - - - - - 118,572
sd1602 x Shaw Road Storm line By-Pass 18,817 - - - - - - -
sd1603 x Green Infrastructure Planning Study 133,815 53,825 - - - - - 53,825
sd1801 x Orange Memorial Park Stormwater Capture Project 15,500,000 13,525,410 - - - - - 13,525,410
sd2001 x Hickey/Camaritas Slide Repairs 75,000 75,000 - - - - - 75,000
sd2002 x South Linden Storm Drain Repairs 140,156 140,156 100,000 - - - - 240,156
sd2101 x Storm Drain Master Plan - - - 600,000 - - - 600,000
sdpp01 Lower Colma Creek with USACE (Haskins Bridge/Levy)- - - - - - - -
sd2201 Francisco Terrace Flood Protection Levy - - 120,000 380,000 - - - 500,000
sd2202 Colma Creek Oak Avenue Ped Bridge - - 250,000 - 7,000,000 - - 7,250,000
sdpp02 Colma Creek Flood / FEMA FIRM study - - - - 470,000 - - 470,000
sdpp03 Miscellaneous Storm Water Repairs - - - 400,000 - - - 400,000
sdpp04 Regional Sea Level Rise USACE Study - - - 500,000 - - - 500,000
Total Storm Drain Projects 16,350,606 13,912,963 470,000 1,880,000 7,470,000 - - 23,732,963
Sanitary Sewer Projects
ss1205 x WQCP Solar Photovoltaic System 875,800 690,965 - - - - - 690,965
ss1301 x WQCP Wet Weather and Digester Improvements Project 67,330,004 11,315,458 - - - - - 11,315,458
ss1307 x Plant-Wide Industrial Re-Coating Program 6,712,851 5,562,145 2,000,000 2,000,000 2,000,000 2,000,000 - 13,562,145
ss1502 x Pump Station #4 Force Main Design/Contingency Pipes
Under Utah Avenue 8,800,000 8,046,973 - - - - - 8,046,973
ss1503 Vactor-Sweeper Waste Receiving Station Improvements 31,260 - - - - - - -
ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 2,385,000 115,246 - - - - - 115,246
ss1702 x Pump Station #2 Upgrade 7,800,000 2,873,080 - - - - - 2,873,080
ss1703 x Water Quality Control Plant Secondary Clarifiers No. 1 and
2 Reconstruction 6,600,000 6,033,772 - - - - - 6,033,772
ss1704 Water Quality Control Plant Effluent Storage Basin Liner
Replacement 1,010,000 163,950 - - - - - 163,950
ss1705 x Water Quality Control Plant Switchgear and Cogeneration
Controls Upgrade 5,380,000 1,237,251 - - - - - 1,237,251
ss1801 x Sewer Master Plan 725,000 272,632 - - - - - 272,632
ss1802 x Sea Level Rise Study and Planning at WQCP 1,003,572 627,094 3,850,000 1,927,953 1,927,953 - - 8,333,000
ss1901 x Pump Station Industrial Re-Coating Program 2,250,000 2,250,000 - - - - - 2,250,000
ss1902 x Pump Station #14 Upgrade 4,300,000 4,300,000 - - - - - 4,300,000
ss2001 x Sanitary Sewer Rehabilitation 2,075,000 2,074,973 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 19,574,973
ss2201 Country Club Park Sewer Master Plan - - 210,000 - - - - 210,000
ss2202 Oyster Point Pump Station - - 300,000 - - 3,500,000 - 3,800,000
Total Sewer Projects 117,278,487 45,563,538 9,860,000 7,427,953 7,427,953 9,000,000 3,500,000 82,779,444
Proposed CIP FY 2021-22 - Page 3 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Project Number Existing
Project Title ITD Budget Need to Complete Remaining
Appropriation FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 Total
Streets Projects
st1004 x South Linden Avenue Grade Separation 242,773 92,565 400,000 - - - - 492,565
st1204 x Underground Utility District - Rule 20A Spruce Avenue 132,726 - - - - 190,835 - 190,835
st1301 x South Airport Boulevard Bridge Replacement 10,832,390 142,122 - - - - - 142,122
st1402 Sidewalk Gap Closure 532,000 96,470 - - - - - 96,470
st1403 x Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way)2,911,083 546,551 25,000 - - - - 571,551
st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan
Drive)7,168,780 804,608 - - - - - 804,608
st1601 x Linden Avenue Phase 1 Traffic Calming Improvements 1,378,000 425,011 - - - - - 425,011
st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming
Improvements 2,151,000 1,570,140 - - - - - 1,570,140
st1603 x Caltrain Station Enhancements 11,036,000 5,808,014 - - - - - 5,808,014
st1605 x Spruce Avenue Pedestrian Safety Improvements Project 179,600 53,879 - - - - - 53,879
st1702 x Underground Utilities District (UUD) Rule 20A for
Antoinette Lane 3,359,704 472,643 - - - - - 472,643
st1703 x Bridge Preventative Maintenance Program 1,999,000 1,923,724 - 500,000 - - - 2,423,724
st1801 x Grand Ave Streetscape / Grand Ave & Airport Blvd Intersection Improvements4,492,500 4,135,779 - 6,650,000 6,915,000 7,180,000 - 24,880,779
st1803 x Street Lighting Enhancement Program 100,000 76,157 - - - - - 76,157
st1804 x Bridge Preventative Maintenance Program - Grand
Avenue Overpasses 700,000 697,038 - - - - - 697,038
st1805 x El Camino Real Gateway Sign and Median Improvement
(Noor to Spruce)575,000 55,439 - - - - - 55,439
st1806 x North Access Road Bike and Pedestrian Improvements 812,333 85,999 (78,505) - - - - 7,494
st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser
Way)1,495,106 1,332,477 2,900,000 - - - - 4,232,477
st1903 x Street Rehabilitation Program 4,344,357 982,878 - - - - - 982,878
st1904 x Underground Utilities District (UUD) Rule 20A for Mission
Road 427,845 358,673 4,000,000 - - - - 4,358,673
st2002 x Survey Monument (On Going)150,000 133,671 100,000 100,000 100,000 100,000 100,000 633,671
st2003 x Caltrain to East Grand Bike Gap Closure 1,685,000 1,509,810 300,000 - - - - 1,809,810
st2004 x South Airport / Belle Aire Improvements 518,000 404,539 538,000 - - - -
942,539
st2101 x El Camino Real Median Improvement (Chestnut to Spruce)75,000 71,865 - 250,000 1,500,000 1,400,000 - 3,221,865
st2102 x Broadband Expansion Project 750,000 750,000 - - - - - 750,000
st2103 x PMP - 2020 Surface Seal 2,700,000 432,226 - - - - - 432,226
st2104 x PMP - 2020 Pavement Rehabilitation 1,667,000 1,659,658 150,000 - - - - 1,809,658
st2105 x PMP - 2021 Surface Seal 200,000 119,025 - 2,700,000 - - - 2,819,025
st2106 x PMP - 2021 Pavement Rehabilitation 200,000 25,480 300,000 - - - - 325,480
st2107 x PMP - 2022 West of 101 Pavement Rehabilitation 500,000 500,000 1,500,000 - - - - 2,000,000
Proposed CIP FY 2021-22 - Page 4 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Project Number Existing
Project Title ITD Budget Need to Complete Remaining
Appropriation FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 Total
st2201 JS Soundwall Feasibility Study - - 75,000 - - - - 75,000
st2202 Bond Portion - 2020 Pavement Rehabilitation - - 3,100,000 - - - - 3,100,000
st2203 Bond Portion - 2021 Pavement Rehabilitation - - 2,700,000 - - - - 2,700,000
st2204 Bond Portion - 2022 West of 101 Rehabilitation - - 18,200,000 - - - - 18,200,000
stpp02 Harbor Way Reconstruction FDR - - - - - 2,500,000 - 2,500,000
stpp03 Littlefield Ave Reconstruction FDR - - - - 4,000,000 - - 4,000,000
stpp04 Poletti Way Dedication - - - - 75,000 - - 75,000
stpp05 West Winston Manor Cut Through Evaluation - - - - 150,000 - - 150,000
Total Streets Projects 63,315,197 25,266,440 34,209,495 10,200,000 12,740,000 11,370,835 100,000 93,886,770
Traffic Projects
tr1013 x Traffic Impact Fee Study 715,356 245,243 (245,243) - - - - 0
tr1404 x Utah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #39])3,820,660 1,307,440 3,250,000 - - - - 4,557,440
tr1602 x Oyster Point and East Grand Corridor Improvements 5,799,207 5,558,362 (5,100,000) - 4,000,000 - - 4,458,362
tr1701 x Sunshine Gardens Safety and Connectivity Improvement
Program 1,452,000 1,276 - - - - - 1,276
tr1702 x East of 101 Traffic Model Update 450,000 116,888 (116,888) - - - - -
tr1705 x Update Pedestrian and Bicycle Master Plan 390,000 152,357 - - - - - 152,357
tr1801 x Commercial and Spruce Signalized Intersection 1,275,500 1,106,182 207,000 - - - - 1,313,182
tr1901 x Adaptive Traffic Control System 3,503,559 2,211,642 - - - - - 2,211,642
tr1902 x East of 101 Traffic Signal Improvements (IDEA GRANT)825,808 646,474 - - - - - 646,474
tr1903 x North Connectivity Bicycle Lanes 542,265 298,741 - - - - - 298,741
tr1904 x Miscellaneous Traffic Improvements 503,992 235,484 - - - - - 235,484
tr1906 x Hillside and Lincoln Traffic Improvements 1,575,000 1,567,416 - 1,100,000 - - - 2,667,416
tr1907 x South Connectivity Bicycle Lanes 342,000 54,331 - - - - - 54,331
tr2001 x West Orange and Hillside Pedestrian Crossing Improvements 320,000 261,889 - - - - - 261,889
tr2002 x Smart Corridors SSF Expansion 6,919,000 6,635,026 - - - - - 6,635,026
tr2101 x Utah and Harbor Intersection Improvements 250,000 206,512 - - 2,500,000 - - 2,706,512
tr2102 x DNA Way at E. Grand Ave and Allerton Ave at E. Grand
Ave Signalized Intersections 3,500,000 3,493,525 350,000 - - - - 3,843,525
tr2103 x Local Road Safety Program (LRSP)80,000 76,605 - - - - - 76,605
tr2104 x East of 101 Bicycle Safety Improvements 175,000 175,000 - - - - - 175,000
tr2201 Grand Avenue Off-Ramp Realignment - - 750,000 - - - - 750,000
tr2202 HSIP Curb Ramp Improvements - - 324,000 - - - - 324,000
tr2203 E101 Transit Shelter and Bulbout Grant from MTC - - 55,056 - - - - 55,056
trpp01 Chestnut & Commercial New Traffic Signal - - - - - - 1,000,000 1,000,000
trpp02 Westborough and Gellert Improvements - - - 700,000 - - - 700,000
trpp03 Intersection Premption - - - 100,000 100,000 1,000,000 - 1,200,000
trpp04 Miscellaneous Traffic Improvements - - - 200,000 - - - 200,000
Total Traffic Projects 32,439,347 24,350,394 (526,075) 2,100,000 6,600,000 1,000,000 1,000,000 34,524,319
Total 297,938,350 153,806,692 130,302,370 55,491,509 70,094,853 95,183,335 46,600,000 551,478,758
Proposed CIP FY 2021-22 - Page 5 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
General Fund
pf1602 x HVAC Replacements Citywide (16,931) - - - - -
pf1704 x Training Tower Maintenance 33,205 - 180,768 - - -
pf1705 x City Hall Security Upgrades 85,090 - 140,388 - - -
pf1707 x Community Civic Campus 64,122 - - - - -
pf1802 x Brentwood Parking Lot Improvements - - - - - -
pf1805 x Fire Station 64 Dormitory and Bathroom Remodel 15,989 - - - - -
pf2002 x The Spit/Oyster Point Sea Level Rise Protection 346,118 - - - - -
pf2102 Caltrain Plaza Public Art 500,000 - - - - -
pf2201 City Hall Fire Alarm / Electrical Modernization - 100,000 - - 150,000 -
pfpp01 Fire Station 65 Personnel Protective Equipment (PPE) Storage Room - - 74,600 - - -
pfpp11 Oyster Point Spit Phase 2 - - - - - -
pk1702 x Sign Hill Improvements 94,858 - - - - -
pk1803 x Sellick Park Renovation Project 94,084 - - - - -
pk1806 x Gardiner Park Playground Replacement 8,880 - - - - -
pk1902 x Oyster Point Development Conduits 85,000 - - - - -
pk2202 Westborough Park Pathways - 400,000 - - - -
pkpp01 Sign Hill Fire Detection Equipment - - - 99,994 - -
pkpp03 Terrabay Tennis Court Light Replacement - - - - - -
pkpp04 NB 101 On Ramp Design - - 50,000 - - -
sd1603 x Green Infrastructure Planning Study - - - - - -
sd2001 x Hickey/Camaritas Slide Repairs 75,000 - - - - -
sd2002 x South Linden Storm Drain Repairs 140,156 50,000 - - - -
sdpp03 Miscellaneous Storm Water Repairs - - 400,000 - - -
st1301 x South Airport Boulevard Bridge Replacement 142,122 - - - - -
st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)217,660 - - - - -
st1601 x Linden Avenue Phase 1 Traffic Calming Improvements 277,583 - - - - -
st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements 80,295 - - - - -
st1603 x Caltrain Station Enhancements 72,890 - - - - -
st1605 x Spruce Avenue Pedestrian Safety Improvements Project 53,879 - - - - -
st1703 x Bridge Preventative Maintenance Program 240,586 - 500,000 - - -
st1805 x El Camino Real Gateway Sign and Median Improvement (Noor to Spruce)7,231 - - - - -
st1806 x North Access Road Bike and Pedestrian Improvements 15,389 - - - - -
st1903 x Street Rehabilitation Program 39,305 - - - - -
st2101 x El Camino Real Median Improvement (Chestnut to Spruce)71,865 - - - - -
st2102 x Broadband Expansion Project 450,000 - - - - -
st2103 x PMP - 2020 Surface Seal 208,109 - - - - -
st2104 x PMP - 2020 Pavement Rehabilitation 199,119 - - - - -
st2105 x PMP - 2021 Surface Seal 119,025 - - - - -
st2106 x PMP - 2021 Pavement Rehabilitation 25,480 - - - - -
st2201 JS Soundwall Feasibility Study - 75,000 - - - -
Proposed CIP FY 2021-22 - Page 6 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
stpp05 West Winston Manor Cut Through Evaluation - - - 150,000 - -
tr1903 x North Connectivity Bicycle Lanes - - - - - -
tr1904 x Miscellaneous Traffic Improvements 165,895 - - - - -
tr1906 x Hillside and Lincoln Traffic Improvements 74,639 - 1,100,000 - - -
tr2103 x Local Road Safety Program (LRSP)7,660 - - - - -
trpp04 Miscellaneous Traffic Improvements - - 200,000 - - -
Total General Fund 3,994,304 625,000 2,645,756 249,994 150,000 -
American Recovery Plan
pf2002 x The Spit/Oyster Point Sea Level Rise Protection - 1,000,000 - - - -
sd2201 Francisco Terrace Flood Protection Levy - 120,000 380,000 - - -
Total American Recovery Plan - 1,120,000 380,000 - - -
Measure W
pf1707 x Community Civic Campus 10,093,892 358,950 - - - -
pf2103 x Library, Parks & Recreation - Phase II 7,493,993 - 4,455,000 - - -
pk1803 x Sellick Park Renovation Project - - - - - 1,000,000
pk1805 x Avalon Park Improvements - - - - - 1,000,000
pk1807 x Hillside School Soccer Field Renovations - - - - - 1,000,000
pk2003 Southwood Field Renovation - - - - - 1,000,000
pk2004 Newmann & Gibbs Playground Replacement - - - - - 1,000,000
st1702 x Underground Utilities District (UUD) Rule 20A for Antoinette Lane - - - - - -
st1903 x Street Rehabilitation Program 595,552 - - - - -
st2104 x PMP - 2020 Pavement Rehabilitation 664,062 - - - - -
st2105 x PMP - 2021 Surface Seal - - - - - -
Total Measure W 18,847,499 358,950 4,455,000 - - 5,000,000
Park-in-Lieu Zone 4
pf1806 x Orange Memorial Park Aquatic Center - - - - - -
pfpp03 Pool Locker Rooms - - 500,000 - - -
pk1402 x Orange Memorial Park Sports Field Renovation 867,250 - - - - -
pk1601 x Adult Fitness Equipment Installation - - - - - -
pk1806 x Gardiner Park Playground Replacement 38,159 - - - - -
pk1807 x Hillside School Soccer Field Renovations 20,099 - - - - -
pk2103 x Centennial Trail Master Plan 150,000 - - - - -
pkpp02 Orange Memorial Park Master Plan Update - - 100,000 - - -
Total Park-in-Lieu Zone 4 1,075,508 - 600,000 - - -
Proposed CIP FY 2021-22 - Page 7 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
Park Land Construction
pk1402 x Orange Memorial Park Sports Field Renovation - 1,000,000 - - - -
pk1803 x Sellick Park Renovation Project 61,491 - - - - -
pk1804 x Buri Buri Park Baseball and Basketball Court Improvements 24,079 - - 500,000 2,500,000 -
pk1805 x Avalon Park Improvements 18,524 - - - - -
pk2001 Alta Loma Baseball Field Renovation - - - 97,500 312,500 -
pk2002 Alta Loma Park Tennis Court and Landscaping - - - 500,000 4,500,000 -
pk2006 Dundee Park Improvements - - - - 1,000,000 -
pk2101 x Transit Village Park Project 36,006 - - 500,000 1,500,000 -
pk2102 x Sign Hill Fire Mitigation & Park Restoration 2,023,022 - - - - -
pk2201 Replace City Pool Complex - - - - 12,300,000 -
pkpp05 Downtown Parks - - - 3,000,000 - -
pkpp09 Skate Park - - - - 500,000 -
pkpp10 Sign Hill / Liberty Parcel Trails - - - - 500,000 1,500,000
pkpp11 Orange Memorial Park Bridges - - - - 400,000 2,000,000
Total Park Land Construction 2,163,122 1,000,000 - 4,597,500 23,512,500 3,500,000
Infrastructure Reserves
pfpp09 Citywide HVAC Updates - - - - 2,000,000 2,000,000
pfpp02 Emergency Operations Center Second Story Addition - - 1,000,000 - - -
pfpp05 Elevator Update - - - - 150,000 -
pf2203 Terrabay Gymnasium HVAC Replacement - 530,000 - - - -
pk1701 x Gateway Monument Signs - - 500,000 200,000 - -
pk2101 x Transit Village Park Project - - 1,500,000 - - -
pk2102 x Sign Hill Fire Mitigation & Park Restoration - - - - - -
pk2201 Replace City Pool Complex - 1,200,000 - - - -
pkpp05 Downtown Parks - - 2,000,000 - - -
pkpp12 Art Studio Renovation / Demo - - - - - 500,000
sdpp01 Lower Colma Creek with USACE (Haskins Bridge/Levy)- - - - - -
st1603 x Caltrain Station Enhancements 4,369,431 - - - - -
st1702 x Underground Utilities District (UUD) Rule 20A for Antoinette Lane 75,858 - - - - -
st1703 x Bridge Preventative Maintenance Program 173,222 - - - - -
st1801 x Grand Ave Streetscape / Grand Ave & Airport Blvd Intersection Improvements 338,319 - 6,650,000 6,915,000 7,180,000 -
st1804 x Bridge Preventative Maintenance Program - Grand Avenue Overpasses 171,272 - - - - -
st1805 x El Camino Real Gateway Sign and Median Improvement (Noor to Spruce)48,208 - - - - -
st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)- 2,200,000 - - - -
st2101 x El Camino Real Median Improvement (Chestnut to Spruce)- - 250,000 1,500,000 1,400,000 -
trpp02 Westborough and Gellert Improvements - - 700,000 - - -
Total Infrastructure Reserves 5,176,310 3,930,000 12,600,000 8,615,000 10,730,000 2,500,000
Proposed CIP FY 2021-22 - Page 8 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
Gas Tax
st1004 x South Linden Avenue Grade Separation 57,135 - - - - -
st1204 x Underground Utility District - Rule 20A Spruce Avenue - - - - 190,835 -
st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)22,448 - - - - -
st1803 x Street Lighting Enhancement Program 76,157 - - - - -
st1806 x North Access Road Bike and Pedestrian Improvements 11,854 (10,957) - - - -
st1904 x Underground Utilities District (UUD) Rule 20A for Mission Road 298,313 - - - - -
st2002 x Survey Monument (On Going)133,671 100,000 100,000 100,000 100,000 100,000
tr1404 x Utah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #39])51,330 - - - - -
tr1801 x Commercial and Spruce Signalized Intersection 108,407 - - - - -
tr1903 x North Connectivity Bicycle Lanes 9,621 - - - - -
tr1904 x Miscellaneous Traffic Improvements 69,589 - - - - -
tr2202 HSIP Curb Ramp Improvements - 75,000 - - - -
trpp01 Chestnut & Commercial New Traffic Signal - - - - - 1,000,000
trpp03 Intersection Premption - - 100,000 100,000 1,000,000 -
Total Gas Tax 838,524 164,043 200,000 200,000 1,290,835 1,100,000
SMC Measure W
st1903 x Street Rehabilitation Program 67,873 - - - - -
st2103 x PMP - 2020 Surface Seal 96,050 - - - - -
st2105 x PMP - 2021 Surface Seal - - 700,000 - - -
st2107 PMP - 2022 West of 101 Pavement Rehabilitation - 600,000 - - - -
Total SMC Measure W 163,923 600,000 700,000 - - -
Measure A
st1004 x South Linden Avenue Grade Separation 35,430 - - - - -
st1301 x South Airport Boulevard Bridge Replacement - - - - - -
st1402 x Sidewalk Gap Closure 31,734 - - - - -
st1403 x Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way)358,803 25,000 - - - -
st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)179,524 - - - - -
st1601 x Linden Avenue Phase 1 Traffic Calming Improvements 24,057 - - - - -
st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements 381,768 - - - - -
st1806 x North Access Road Bike and Pedestrian Improvements 47,640 (67,548) - - - -
st1903 x Street Rehabilitation Program 47,797 - - - - -
st2103 x PMP - 2020 Surface Seal 48,025 - - - - -
st2104 x PMP - 2020 Pavement Rehabilitation 298,679 - - - - -
st2105 x PMP - 2021 Surface Seal - - 1,000,000 - - -
tr1701 x Sunshine Gardens Safety and Connectivity Improvement Program 833 - - - - -
tr1801 x Commercial and Spruce Signalized Intersection 578,024 207,000 - - - -
tr1903 x North Connectivity Bicycle Lanes 13,773 - - - - -
tr1907 x South Connectivity Bicycle Lanes 6,672 - - - - -
tr2001 x West Orange and Hillside Pedestrian Crossing Improvements 94,935 - - - - -
Total Measure A 2,147,695 164,452 1,000,000 - - -
Proposed CIP FY 2021-22 - Page 9 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
Road Maintenance and Rehabilitation (SB1)
st1004 x South Linden Avenue Grade Separation - 400,000 - - - -
st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)161,510 - - - - -
st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements 474,473 - - - - -
st1806 x North Access Road Bike and Pedestrian Improvements 7,940 - - - - -
st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)441,251 700,000 - - - -
st1903 x Street Rehabilitation Program - - - - - -
st2103 x PMP - 2020 Surface Seal 80,042 - - - - -
st2104 x PMP - 2020 Pavement Rehabilitation 497,798 100,000 - - - -
st2105 x PMP - 2021 Surface Seal - - 1,000,000 - - -
st2106 x PMP - 2021 Pavement Rehabilitation - 100,000 - - - -
st2107 PMP - 2022 West of 101 Pavement Rehabilitation 500,000 400,000 - - - -
stpp02 Harbor Way Reconstruction FDR - - - - 2,500,000 -
stpp03 Littlefield Ave Reconstruction FDR - - - 4,000,000 - -
tr1801 x Commercial and Spruce Signalized Intersection 34,690 - - - - -
tr1907 x South Connectivity Bicycle Lanes 28,579 - - - - -
Total RMRA (SB1)2,226,283 1,700,000 1,000,000 4,000,000 2,500,000 -
Proposed CIP FY 2021-22 - Page 10 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
Grants
pf2002 x The Spit/Oyster Point Sea Level Rise Protection 346,118 - - - - 13,000,000
pfpp11 Oyster Point Spit Phase 2 - - - - - -
pfpp02 Emergency Operations Center Second Story Addition - - - 2,000,000 - -
pk1806 x Gardiner Park Playground Replacement 47,438 - - - - -
st1301 x South Airport Boulevard Bridge Replacement - - - - - -
st1402 x Sidewalk Gap Closure 64,737 - - - - -
st1403 x Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way)187,748 - - - - -
st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)223,465 - - - - -
st1601 x Linden Avenue Phase 1 Traffic Calming Improvements 123,370 - - - - -
st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements 633,604 - - - - -
st1703 x Bridge Preventative Maintenance Program 1,509,916 - - - - -
st1804 x Bridge Preventative Maintenance Program - Grand Avenue Overpasses 525,766 - - - - -
st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)891,226 - - - - -
st1903 x Street Rehabilitation Program 232,351 - - - - -
st2003 x Caltrain to East Grand Bike Gap Closure 358,412 - - - - -
tr1404 x Utah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #39])1,197,709 - - - - -
tr1701 x Sunshine Gardens Safety and Connectivity Improvement Program 443 - - - - -
tr1705 x Update Pedestrian and Bicycle Master Plan 39,066 - - - - -
tr1801 x Commercial and Spruce Signalized Intersection 385,060 - - - - -
tr1902 x East of 101 Traffic Signal Improvements (IDEA GRANT)491,438 - - - - -
tr1903 x North Connectivity Bicycle Lanes 275,347 - - - - -
tr1907 x South Connectivity Bicycle Lanes 19,080 - - - - -
tr2001 x West Orange and Hillside Pedestrian Crossing Improvements 166,954 - - - - -
tr2002 x Smart Corridors SSF Expansion 5,410,437 - - - - -
tr2103 x Local Road Safety Program (LRSP)68,944 - - - - -
tr2104 East of 101 Bicycle Safety Improvements 150,000 - - - - -
tr2202 HSIP Curb Ramp Improvements - 249,000 - - - -
tr2203 E101 Transit Shelter and Bulbout Grant from MTC - - - - - -
Total Grants 13,348,632 249,000 - 2,000,000 - 13,000,000
Proposed CIP FY 2021-22 - Page 11 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
Sewer Enterprise
sd2002 x South Linden Storm Drain Repairs - 50,000 - - - -
ss1205 x WQCP Solar Photovoltaic System 370,357 - - - - -
ss1301 x WQCP Wet Weather and Digester Improvements Project 702,400 - - - - -
ss1307 x Plant-Wide Industrial Re-Coating Program 4,006,752 1,397,000 1,397,000 1,397,000 1,397,000 -
ss1502 x Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue 8,046,973 - - - - -
ss1503 x Vactor-Sweeper Waste Receiving Station Improvements - - - - - -
ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 84,220 - - - - -
ss1703 x Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction 4,409,470 - - - - -
ss1704 Water Quality Control Plant Effluent Storage Basin Liner Replacement 119,811 - - - - -
ss1705 x Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade 904,168 - - - - -
ss1801 x Sewer Master Plan 272,632 - - - - -
ss1802 x Sea Level Rise Study and Planning at WQCP 472,554 3,031,496 1,452,831 1,452,831 - -
ss1901 x Pump Station Industrial Re-Coating Program 2,250,000 - - - - -
ss2001 x Sanitary Sewer Rehabilitation 2,074,973 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000
ss2201 Country Club Park Sewer Master Plan - 210,000 - - - -
st2104 x PMP - 2020 Pavement Rehabilitation - 50,000 - - - -
st2106 x PMP - 2021 Pavement Rehabilitation - 200,000 - - - -
st2107 PMP - 2022 West of 101 Pavement Rehabilitation - 500,000 - - - -
Total Sewer Enterprise 23,714,310 8,938,496 6,349,831 6,349,831 4,897,000 3,500,000
East of 101 Sewer Impact Fees
ss1702 x Pump Station #2 Upgrade 987,113 - - - - -
ss1902 x Pump Station #14 Upgrade 4,300,000 - - - - -
Total East of 101 Sewer Impact Fees 5,287,113 - - - - -
Sewer Capacity Charge
ss1301 x WQCP Wet Weather and Digester Improvements Project 1,030,708 - - - - -
ss1702 x Pump Station #2 Upgrade 1,885,967 - - - - -
Total Sewer Capacity Charge 2,916,675 - - - - -
San Bruno/NBSU Share
ss1205 x WQCP Solar Photovoltaic System 320,608 - - - - -
ss1301 x WQCP Wet Weather and Digester Improvements Project 607,460 - - - - -
ss1307 x Plant-Wide Industrial Re-Coating Program 1,555,392 603,000 603,000 603,000 603,000 -
ss1503 x Vactor-Sweeper Waste Receiving Station Improvements - - - - - -
ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 31,026 - - - - -
ss1703 x Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction 1,624,302 - - - - -
ss1704 Water Quality Control Plant Effluent Storage Basin Liner Replacement 44,139 - - - - -
ss1705 x Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade 333,083 - - - - -
ss1802 x Sea Level Rise Study and Planning at WQCP 154,540 818,504 475,122 475,122 - -
Total San Bruno/NBSU Share 4,670,551 1,421,504 1,078,122 1,078,122 603,000 -
Proposed CIP FY 2021-22 - Page 12 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
Other Funding Sources
pf1801 x Parking Garage Number 2 704,663 - - - - -
pf1903 x Electric Vehicle Charging Stations 845 - - - - -
pf2002 x The Spit/Oyster Point Sea Level Rise Protection - - - 6,000,000 10,000,000 -
pf2003 x Police Operations & 911 Dispatch Center 14,007 - - - - -
pf2103 Library, Parks & Recreation - Phase II - - 7,545,000 - - -
pf2104 Police Operations & 911 Dispatch Center FF&E Purchases 1,194,561 - - - - -
pf2204 Oyster Point Phase 2C Sea Level Rise Improvements - 150,000 - - 6,000,000 -
pf2205 Oyster Point Phase 2C Parking Lot Improvements - 150,000 - - - -
pf2206 Oyster Point Phase 2C Landscape Improvements - 150,000 - - - -
pfpp04 Station 62 Replacement - - - 1,000,000 19,000,000 -
pk1402 x Orange Memorial Park Sports Field Renovation - - 13,000,000 - - -
pk1701 x Gateway Monument Signs 64,494 - - 225,000 - -
pk1702 x Sign Hill Improvements 1,612,588 - - - - -
pkpp07 Oyster Point Marina Park - - 1,000,000 4,000,000 - -
pkpp08 Common Greens Pathway and Landscape Improvements - - - 500,000 2,000,000 -
sd1401 x Storm Water Trash Capture Device 116,897 - - - - -
sd1801 x Orange Memorial Park Stormwater Capture Project 13,525,410 - - - - -
sd2202 Colma Creek Oak Avenue Ped Bridge - - - 7,000,000 - -
sdpp02 Colma Creek Flood / FEMA FIRM study - - - 470,000 - -
sdpp04 Regional Sea Level Rise USACE Study - - 500,000 - - -
ss2202 Oyster Point Pump Station - 300,000 - - 3,500,000 -
st1204 x Underground Utility District - Rule 20A Spruce Avenue - - - - - -
st1301 x South Airport Boulevard Bridge Replacement - - - - - -
st1702 x Underground Utilities District (UUD) Rule 20A for Antoinette Lane 396,785 - - - - -
st1904 x Underground Utilities District (UUD) Rule 20A for Mission Road 60,359 4,000,000 - - - -
st2102 x Broadband Expansion Project 300,000 - - - - -
tr1705 x Update Pedestrian and Bicycle Master Plan 113,291 - - - - -
tr2002 x Smart Corridors SSF Expansion 1,224,589 - - - - -
tr2201 Grand Avenue Off-Ramp Realignment - 750,000 - - - -
Other Funding Sources 19,328,489 5,500,000 22,045,000 19,195,000 40,500,000 -
Storm Water Fund
sd1401 x Storm Water Trash Capture Device 1,674 - - - - -
sd1602 x Shaw Road Storm line By-Pass 0 - - - - -
sd1603 x Green Infrastructure Planning Study 53,825 - - - - -
sd2101 x Storm Drain Master Plan - - 600,000 - - -
Total Storm Water Fund 55,500 - 600,000 - - -
Proposed CIP FY 2021-22 - Page 13 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
East of 101 Traffic Impact Fees
sd2202 Colma Creek Oak Avenue Ped Bridge - 250,000 - - - -
st1603 x Caltrain Station Enhancements 631,535 - - - - -
st1801 x Grand Ave Streetscape / Grand Ave & Airport Blvd Intersection Improvements 3,797,460 - - - - -
st1806 x North Access Road Bike and Pedestrian Improvements 3,176 - - - - -
st2003 x Caltrain to East Grand Bike Gap Closure 1,151,398 300,000 - - - -
st2004 x South Airport / Belle Aire Improvements 404,539 538,000 - - - -
tr1013 x Traffic Impact Fee Study 245,243 (245,243) - - - -
tr1404 x Utah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #39])58,400 3,250,000 - - - -
tr1602 x Oyster Point and East Grand Corridor Improvements 5,558,362 (5,100,000) - 4,000,000 - -
tr1702 x East of 101 Traffic Model Update 116,888 (116,888) - - - -
tr1901 x Adaptive Traffic Control System 2,211,642 - - - - -
tr1902 x East of 101 Traffic Signal Improvements (IDEA GRANT)155,036 - - - - -
tr1906 x Hillside and Lincoln Traffic Improvements 1,492,777 - - - - -
tr2101 x Utah and Harbor Intersection Improvements 206,512 - - 2,500,000 - -
tr2102 x DNA Way at E. Grand Ave and Allerton Ave at E. Grand Ave Signalized Intersections 3,493,525 350,000 - - - -
tr2104 East of 101 Bicycle Safety Improvements 25,000 - - - - -
tr2203 E101 Transit Shelter and Bulbout Grant from MTC - 55,056 - - - -
Total East of 101 Traffic Impact Fees 19,551,495 (719,075) - 6,500,000 - -
Other Impact Fees
pf1704 x Training Tower Maintenance 11,425 - 62,200 - - -
pf1805 x Fire Station 64 Dormitory and Bathroom Remodel 5,295 - - - - -
pf1807 Orange Library Conversion Feasability Study - - - - - -
pf2003 x Police Operations & 911 Dispatch Center - 1,000,000 - - - -
pf2101 Westborough Pre-K Design and Construction 5,486,600 250,000 250,000 3,000,000 - -
pfpp08 Orange Ave Library / Pre-K - - 500,000 2,500,000 9,000,000 -
pfpp10 Replace Fire Station 63 - - - - 2,000,000 -
pfpp01 Fire Station 65 Personnel Protective Equipment (PPE) Storage Room - - 25,600 - - -
pk1801 x City Hall Landscape Area Master Plan - - - - - -
pk1802 x Urban Forest Master Plan 9,185 - - - - -
pkpp01 Sign Hill Fire Detection Equipment - - - 34,406 - -
st1603 x Caltrain Station Enhancements 734,159 - - - - -
stpp04 Poletti Way Dedication - - - 75,000 - -
Total Other Impact Fees 6,246,664 1,250,000 837,800 5,609,406 11,000,000 -
Proposed CIP FY 2021-22 - Page 14 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPE
Number Existing
Project Title Remaining
Appropriation
FY21-22
Proposed FY22-23 Projected FY23-24 FY24-25 FY25-26
Bonds/Loans
pf2003 x Police Operations & 911 Dispatch Center 13,079,206 - - - - -
pf2207 Bond Portion - Library, Parks & Recreation - Phase II - 78,000,000 - - - -
pf2202 Solar Roof at City Corporation Yard - 2,000,000 - - - -
pfpp10 Replace Fire Station 63 - - - - - 18,000,000
pk2201 Replace City Pool Complex - - 1,000,000 11,700,000 - -
ss1301 x WQCP Wet Weather and Digester Improvements Project 8,974,890 - - - - -
st2105 x PMP - 2021 Surface Seal - - - - - -
st2202 Bond Portion - 2020 Pavement Rehabilitation - 3,100,000 - - - -
st2203 Bond Portion - 2021 Pavement Rehabilitation - 2,700,000 - - - -
st2204 Bond Portion - 2022 West of 101 Rehabilitation - 18,200,000 - - - -
Total Bonds/Loans 22,054,096 104,000,000 1,000,000 11,700,000 - 18,000,000
Grand Total 153,806,692 130,302,370 55,491,509 70,094,853 95,183,335 46,600,000
Proposed CIP FY 2021-22 - Page 15 -City of South San Francisco
CAPITAL IMPROVEMENT PROGRAM
FY 2021-22
CITY COUNCIL
JUNE 23, 2021
Capital Improvement Program FY2021-22
AGENDA
•CIP Budget Overview
•New Projects
•Questions
Capital Improvement Program FY2021-22
$284.1 MILLION BUDGET FY2021-22
Public Facilities,
$123,147,000
Parks,
$7,855,000
Storm Drains,
$14,383,000
Sanitary Sewer,
$55,424,000
Streets,
$59,476,000
Traffic, $23,824,000
Capital Improvement Program FY2021-22
LARGE MIX OF FUNDING SOURCES
General Fund
625,000
American Recovery Plan
1,120,000
Measure W
358,950
Park-in-Lieu Fees
-
Park Land Construction
1,000,000
Infrastructure Reserves
3,930,000
Gas Tax
164,043
SMC Measure W
600,000
Sewer Enterprise
8,938,496
Sewer Capacity Charge
-
San Bruno/ NBSU
1,421,504
Other Funding Sources
5,500,000
Storm Water
-
Traffic Impact Fees
(719,075)
Other Impact Fees
1,250,000
Bonds/Loans
104,000,000
20 New Projects
Capital Improvement Program FY2021-22
(PF2201 NEW PROJECT) CITY HALL FIRE ALARM
AND ELECTRICAL MODERNIZATION
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 100,000 150,000 250,000
-
-
-
-
-
Total Funding Sources -100,000 --150,000 -250,000
Capital Improvement Program FY2021-22
(PF2202 NEW PROJECT) SOLAR ROOF AT CITY CORPORATION YARD
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Lease Revenue Bonds 2,000,000 2,000,000
-
-
-
-
-
Total Funding Sources -2,000,000 ----2,000,000
Capital Improvement Program FY2021-22
(PF2203 NEW PROJECT) TERRABAY GYM HVAC
Project Funding Detail
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Infrastructure Reserves 600,000 600,000
-
-
-
-
-
Total Funding Sources -600,000 ----600,000
Capital Improvement Program FY2021-22
(PF2204 NEW PROJECT) OYSTER POINT PHASE 2C
BAY TRAIL IMPROVEMENTS
Project Funding Detail
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 150,000 6,000,000 6,150,000
-
-
-
-
-
Total Funding Sources -150,000 --6,000,000 -6,150,000
Capital Improvement Program FY2021-22
(PF2205 NEW PROJECT) OYSTER POINT PHASE 2C
PARKING LOT IMPROVEMENTS
Project Funding Detail
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 150,000 150,000
-
-
-
-
-
Total Funding Sources -150,000 ----150,000
Capital Improvement Program FY2021-22
(PF2206 NEW PROJECT) OYSTER POINT PHASE 2C
LANDSCAPE IMPROVEMENTS
Project Funding Detail
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 150,000 150,000
-
-
-
-
-
Total Funding Sources -150,000 ----150,000
Capital Improvement Program FY2021-22
(PF2207 NEW PROJECT) BOND PORTION -LIBRARY, PARKS &
RECREATION -PHASE II
Project Funding Detail
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
-
Lease Revenue Bonds 78,000,000 78,000,000
-
-
-
-
Total Funding Sources -78,000,000 ----78,000,000
Capital Improvement Program FY2021-22
(PK2201 NEW PROJECT) REPLACE CITY POOL COMPLEX
Project Funding Detail
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #1 1,000,000 11,700,000 12,700,000
Park Land Construction 12,300,000 12,300,000
Infrastructure Reserves 1,200,000 1,200,000
-
-
-
Total Funding Sources -1,200,000 1,000,000 11,700,000 12,300,000 -26,200,000
Capital Improvement Program FY2021-22
(PK2202 NEW PROJECT) WESTBOROUGH PARK PATHWAYS
Project Funding Detail
Total
Appropriation
Proposed
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 400,000 400,000
-
-
-
-
-
Total Funding Sources -400,000 ----400,000
Capital Improvement Program FY2021-22
(SD2201 NEW PROJECT) FRANCISCO TERRACE
FLOOD PROTECTION LEVY
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
American Recovery Plan*120,000 380,000 500,000
-
-
-
-
-
Total Funding Sources -120,000 380,000 ---500,000
*One-Time Funding
Source
Capital Improvement Program FY2021-22
(SD2202 NEW PROJECT) COLMA CREEK
PEDESTRIAN BRIDGE REPLACEMENT
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Traffic Impact Fees 250,000 250,000
Undetermined/Unspecified 7,000,000 7,000,000
-
-
-
-
Total Funding Sources -250,000 -7,000,000 --7,250,000
Capital Improvement Program FY2021-22
(SS2201 NEW PROJECT) COUNTRY CLUB PARK
SEWER MASTER PLAN
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Sewer Enterprise 210,000 210,000
-
-
-
-
-
Total Funding Sources -210,000 ----210,000
Capital Improvement Program FY2021-22
(SS2202 NEW PROJECT) OYSTER POINT PUMP STATION
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Successor Agency Funds 300,000 3,500,000 3,800,000
-
-
-
-
-
Total Funding Sources -300,000 --3,500,000 -3,800,000
Capital Improvement Program FY2021-22
(ST2201 NEW PROJECT) JS SOUND WALL FEASIBILITY STUDY
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
General Fund 75,000 75,000
-
-
-
-
-
Total Funding Sources -75,000 ----75,000
Capital Improvement Program FY2021-22
(ST2202 NEW PROJECT) BOND PORTION –
2020 PAVEMENT REHABILITATION
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #2 3,100,000 3,100,000
-
-
-
-
-
Total Funding Sources -3,100,000 ----3,100,000
Capital Improvement Program FY2021-22
(ST2203 NEW PROJECT) BOND PORTION –
2021 PAVEMENT REHABILITATION
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #2 2,700,000 2,700,000
-
-
-
-
-
Total Funding Sources -2,700,000 ----2,700,000
Capital Improvement Program FY2021-22
(ST2204 NEW PROJECT) BOND PORTION –
2022 WEST OF 101 PAVEMENT REHABILITATION
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Bond Measure #2 18,200,000 18,200,000
-
-
-
-
-
Total Funding Sources -18,200,000 ----18,200,000
Capital Improvement Program FY2021-22
(TR2201 NEW PROJECT) GRAND AVENUE OFF-RAMP REALIGNMENT
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Other -Genentech Fee 750,000 -750,000
-
-
-
-
-
Total Funding Sources -750,000 ----750,000
Capital Improvement Program FY2021-22
(TR2202 NEW PROJECT) HIGHWAY SAFETY IMPROVEMENT
PROGRAM (HSIP) CURB RAMP IMPROVEMENTS
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
Grant -HSIP 249,000 -249,000
Gas Tax 75,000 75,000
-
-
-
-
Total Funding Sources -324,000 ----324,000
Capital Improvement Program FY2021-22
(TR2203 NEW PROJECT) E101 TRANSIT SHELTER AND BULBOUT
Project Funding Detail
Total
Appropriation
Adopted
Appropriation
Projected
Appropriation Out years
Funding Sources Prior Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total
East of 101 Traffic
Impact Fee Fund 55,056 -55,056
Grant -OBAG 2 -
-
-
-
-
Total Funding Sources -55,056 ----55,056
* MTC will vote to award $480,000 in OBAG2 funding in June 2021
QUESTIONS?
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-412 Agenda Date:6/23/2021
Version:1 Item #:19a.
Resolution approving the Capital Improvement Program for Fiscal Year 2021-22,approving the appropriations
request of $130,302,370,and authorizing city staff to prepare plans and specifications to advertise for
construction bids for the projects under this program.
WHEREAS,it is recommended that the City Council of the City of South San Francisco adopt the
Capital Improvement Plan (CIP)for Fiscal Year (FY)2021-22 and also authorize city staff to prepare plans and
specifications for projects under this program in order to advertise for construction bids and/or related requests
for proposals; and
WHEREAS,the program includes funding for FY 2021-22 and any additional project funding in future
years will be appropriated and approved in future budget cycles; and
WHEREAS,on June 17,2021,the Planning Commission reviewed this CIP pursuant to Government
Code Section 65401 and adopted a resolution as to its consistency with the City’s adopted General Plan; and
WHEREAS,upon adoption of the CIP,City Council authorizes city staff to prepare the plans and
specifications for projects within this program and further authorizes the solicitation of construction bids; and
WHEREAS,this CIP is consistent with the requirements of Government Code Section 66002,and
includes the approximate location,size,time of availability and estimates of cost for the facilities or
improvements to be financed with those fees imposed pursuant to Government Code Section 66001,et seq.;
and
WHEREAS,the adoption of the CIP is not a “project”subject to review under the California
Environmental Quality Act (“CEQA”) pursuant to Section 15378(b)(4) of the State CEQA Guidelines; and
WHEREAS, the CIP budget for this fiscal year will include $130,302,370 in new appropriations.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that
the City Council hereby approves the Capital Improvement Program for FY 2021-22 with expense budget in
the following funds:
Fund 510 Capital Improvement Fund $ 16,742,370
Fund 517 Street Paving Rehabilitation - Bond $ 24,000,000
Fund 518 Solar Panels - Bond $ 2,000,000
Fund 519 LPR - Bonds $ 78,000,000
Fund 710 Sewer Enterprise Fund $ 9,560,000
City of South San Francisco Printed on 8/3/2021Page 1 of 2
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File #:21-412 Agenda Date:6/23/2021
Version:1 Item #:19a.
BE IT FURTHER RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves appropriations of $130,302,370 for the Capital Improvement Program for FY 2021-22
as listed in the CIP Document,and authorizes city staff to prepare plans and specifications for projects under
this plan and advertise for construction bids and/or related requests for proposals for projects under the plan.
BE IT FURTHER RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby authorizes the City Manager,City’s Finance Director,or their designee to take any action
necessary consistent with the intent of this resolution and associated staff report.
*****
City of South San Francisco Printed on 8/3/2021Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-428 Agenda Date:6/23/2021
Version:1 Item #:20.
Report regarding a resolution approving the Conference Center Authority (Authority)Fiscal Year (FY)2021-
2022 Budget.(Dean Grubl, South San Francisco Conference Center Executive Director)
RECOMMENDATION
It is recommended that the City Council of the City of South San Francisco adopt a resolution
approving the Conference Center Authority (Authority) Fiscal Year (FY) 2021-2022 Budget.
BACKGROUND/DISCUSSION
The Conference Center was hit hard this fiscal year regarding COVID-19.It has affected all our revenue
projections for the current fiscal year and next.End of FY 2020-21 revenue projections are forecasted to be
$1,655,427 and expenditures at $2,287,989.
The Conference Center’s FY 2021-22 budget includes an occupancy projection of 72%.It is anticipated that FY
2020-21 year-end occupancies will be approximately 47%.This is based upon a few of South San Francisco
Hotels that closed during the pandemic and the state shutting down for a few months.
The Conference Center expenditure request reflects a continuation budget;however,funds have been decreased
in Operations Services and Supplies and Sales and Marketing for the first six months of FY2021-22 due to the
re-opening of the meetings industry. Property/taxes/ lease budgets cover the Conference Center’s requirements.
This year’s Capital Improvement Budget includes funds for 5 projects that includes:replacing and installing
new PTZ cameras,replacing and installing water heater booster for dishwasher in the kitchen,new directional
signs/monitors/accessories,new electronic flat long monitors in the main lobby,and replacing the evaporator
fans in the cooler/freezer area.The full Capital Improvement projects are included in the FY 2021-22 Budget
Document.
The FY 2021-22 budget includes a total revenue projection of $3,846,006 and a total expenditure request of
$2,573,958.Also included in the FY 2021-22 budget is a capital project request of $52,000.The fund balance
(approximately $2,856,461 at FY 2020-21 year-end)continues to be healthy and indicates the Conference
Center can operate and pay its expenses without General Fund subsidies.Enclosed is the budget document
which describes all the details as well as an explanation of the changes from last year’s budget.
CONCLUSION
The Conference Center Authority recommends the Fiscal Year 2021-22 Budget to the City Council for their
review and approval. The Authority approved the budget at their June 7, 2021, Regular meeting.
City of South San Francisco Printed on 6/18/2021Page 1 of 1
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South San Francisco Conference Center Authority Fiscal Year 2021-2022 Budget As Recommended to the Conference Center Authority June 7, 2021
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Fiscal Year 2021-2022 Proposed Budget Summary
Revenue Projections - All Sources
Revenue FY 21-22 FY 20-21 FY 20-21
Center Proposed Budget Year End Approved Budget
Conference Center
Operations 1,726,400$ 241,925$ 2,014,617$
Conference Center Tax 2,103,506$ 1,391,000$ 1,976,130$
Interest Income & Other 16,100$ 22,501$ 63,400$
Total 3,846,006$ 1,655,427$ 4,054,147$
Expenditure Projections - All Sources
Revenue FY 21-22 FY 20-21 FY 20-21
Center Proposed Budget Year End Approved Budget
Conference Center
Operations 2,056,158$ 1,765,135$ 2,430,827$
Debt Service -$ -$ -$
Property Leases/Taxes 517,800$ 522,853$ 512,800$
Total 2,573,958$ 2,287,989$ 2,943,627$
Income Projections - All Sources
Revenue FY 21-22 FY 20-21 FY 20-21
Center Proposed Budget Year End Approved Budget
Gross Operating Profit 666,516$ (676,770)$ 278,841$
Depreciation 586,537$ 598,636$ 606,583$
Net Income 79,979$ (1,275,407)$ (327,742)$
Unrestricted Fund Balance
Ending Unrestricted Fund Balance as of 6/30/2020 3,837,299$
(1,000,000)$
FY20-21 Interest Income 19,162$
Projected Ending Unrestricted Fund Balance as of 6/30/2021 2,856,461$
(220,000)$
FY21-22 Interest Income 12,000$
Projected Ending Unrestricted Fund Balance as of 6/30/2022 2,636,461$
FY20-21 Deposit / (Withdrawal)
FY21-22 Deposit / (Withdrawal)
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Expenditure
FY 21-22 FY 20-21 FY 20-21
Proposed Budget Year End Approved Budget
Administrative & General
Salaries & Benefits 1,176,711 1,251,752 1,487,300
General Insurance 44,160 43,485 44,160
Bank Charges / Credit Card Fees 40,480 10,617 29,600
Property/Taxes/Leases 517,800 522,853 512,800
Debt Services - - -
Office Expenses 15,838 8,506 14,470
Other Administrative & General 15,750 4,953 12,700
Sub-Total: 1,810,739 1,842,166 2,101,030
OPS/Maintenance Services & Supplies
Custodial Services 34,100 5,018 84,900
Event Labor 78,200 49,159 87,520
Landscaping 5,600 436 2,100
Security Labor 49,200 - 48,000
Safety & Security 18,109 9,679 21,517
HVAC Services 18,244 7,505 17,844
Kitchen Services 13,250 4,258 15,258
Maintenance Services & Equipment 23,460 6,056 20,539
IT & Communications 173,790 137,683 173,452
Utilities 118,550 74,181 111,100
Client Services Expenses 12,190 4,948 14,260
Other Operation 1,000 1,120 400
Sub-Total: 545,693 300,043 596,890
Sales & Marketing Services
Marketing 103,020 91,630 112,930
Client Entertainment 6,100 - 14,900
Client Gifts 2,665 - 1,665
Tradeshows 20,200 - 1,000
Industry Event Registration 1,000 - 1,000
Dues/Memberships 4,234 4,234 3,829
Group Incentive Rentals 5,000 - 5,000
Travel Expenses 13,300 - 11,325
Other Sales & Marketing 8,400 788 200
Sub-Total:163,919 96,652 151,849
Professional Services
Legal 24,000 19,128 25,000
Staff Training & Education - 500 500
Audit Service 19,600 19,500 19,600
City Finance Service 10,008 10,000 10,008
Other Professional Services - - 38,750
Sub-Total:53,608 49,128 93,858
Depreciation & Others
Depreciation 586,537 598,636 606,583
Other Interest and Trustee Admin Fees
Sub-Total: 586,537 598,636 606,583
TOTAL 3,160,495 2,886,625 3,550,210
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
Income
41100 Room Rental Income 770,000 636,000 475%134,000 53,500 7%716,500
41200 Event Services Income - - 0%- - 0%-
41201 Event Services Equipment Rental 92,500 30,682 50%61,818 (6,500) -7%99,000
41202 Event Services Labor Fee - - 0%- - 0%-
41203 Event Services Security 2,860 (1,910) -40%4,770 2,145 300%715
41204 Event Services Insurance 2,160 670 45%1,490 2,010 1340%150
41205 Event Services Other - - 0%- - 0%-
Total 41200 Event Services Income 97,520 29,442 43%68,078 (2,345) -2%99,865
41300 Audio Visual Income - - 0%- - 0%-
41301 Audio Visual Equipment Rental 144,000 127,830 791%16,170 (33,174) -19%177,174
41302 Audio Visual Service Charge 31,680 27,531 664%4,149 (7,298) -19%38,978
41303 Audio Visual Labor - (2,400) -100%2,400 - 0%-
41304 Audio Visual Merchandise - - 0%- - 0%-
Total 41300 Audio Visual Income 175,680 152,961 673%22,719 (40,472) -19%216,152
41400 Food & Beverage Income - - 0%- - 0%-
41401 Food & Beverage Charge 560,000 548,911 4950%11,089 (245,000) -30%805,000
41402 Food & Beverage Service Charge 123,200 120,760 4950%2,440 (53,900) -30%177,100
41403 Food & Beverage Labor Fee - (3,600) -100%3,600 - 0%-
41404 Food & Beverage Cash Bar - (17,128) -100%17,128 - 0%-
Total 41400 Food & Beverage Income 683,200 683,200 0%- (298,900) -30%982,100
41500 Other Income - - 0%- - 0%-
41501 Finance Charge - - 0%- - 0%-
41502 Cancellation - - 0%-
Total 41500 Other Income - - 0%- - 0%-
Total Income 1,726,400 1,484,475 614%241,925 (288,217) -14%2,014,617
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
Cost of Goods Sold
42000 Cost of Goods Sold
42100 COGS Room Rental
42200 COGS Event Services - - 0%- - 0%-
42201 COGS Event Services Equipment Rental 2,000 (9,769) -83%11,769 1,010 102%990
42202 COGS Event Services Labor Fee - - 0%- - 0%-
42203 COGS Event Services Security 2,459 (577) -19%3,036 1,744 244%715
42204 COGS Event Services Insurance 1,752 727 71%1,025 1,629 1324%123
42205 COGS Event Services Other - - 0%- - 0%-
Total 42200 COGS Event Services 6,211 (9,619) -61%15,830 4,383 240%1,828
42300 COGS Audio Visual - - 0%- - 0%-
42301 COGS Audio Visual Equipment Rental 86,400 76,698 791%9,702 (19,904) -19%106,304
42302 COGS Audio Visual Service Charge 23,760 20,648 664%3,112 (5,474) -19%29,234
42303 COGS Audio Visual Labor - (2,400) -100%2,400 - 0%-
42304 COGS Audio Visual Merchandise - - 0%- - 0%-
Total 42300 COGS Audio Visual 110,160 94,946 624%15,214 (25,378) -19%135,538
42400 COGS Food & Beverage - - 0%- - 0%-
42401 COGS Food & Beverage Charge 390,601 382,866 4950%7,735 (170,887) -30%561,488
42402 COGS Food & Beverage Service Charge 98,560 96,730 5287%1,830 (34,265) -26%132,825
42403 COGS Food & Beverage Labor Fee - (3,600) -100%3,600 - 0%-
42404 COGS Food & Beverage Cash Bar - - 0%- - 0%-
Total 42400 COGS Food & Beverage 489,161 475,996 3616%13,165 (205,152) -30%694,313
42500 COGS Other Income - - 0%- - 0%-
Total Cost of Goods Sold 605,532 561,324 1270%44,208 (226,147) -27%831,679
Gross Profit 1,120,868 923,151 467%197,717 (62,070) -5%1,182,938
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
Expenses
60000 Operating Expenses
65000 Administrative & General Expenses
65100 Salary & Benefit - - 0%- - 0%-
65101 Salaries 799,652 (117) 0%799,769 (188,188) -19%987,840
65102 Vacation Pay 40,474 800 2%39,675 (11,966) -23%52,440
65103 PTO Pay 6,188 1 0%6,187 (1,412) -19%7,600
65104 Sick Pay 18,453 (872) -5%19,325 (5,547) -23%24,000
65105 Payroll Taxes 63,657 (673) -1%64,330 (11,943) -16%75,600
65106 Other Leave - - 0%- - 0%-
65107 Health Benefit 130,541 (72,524) -36%203,065 (72,619) -36%203,160
65108 Retirement Benefit 67,970 (4,946) -7%72,916 (16,030) -19%84,000
65109 Unemployment Insurance - (2,700) -100%2,700 - 0%-
65110 Workers Comp. Insurance 9,260 211 2%9,049 (2,500) -21%11,760
65111 WI & LTD Benefits 10,200 (1,114) -10%11,314 (1,440) -12%11,640
65112 Retiree's Health Benefits 24,002 7,642 47%16,360 3,002 14%21,000
65113 Other Benefits 2,613 (1,274) -33%3,886 (1,947) -43%4,560
65114 Payroll Services 3,700 525 17%3,175 - 0%3,700
65115 Recruitment - - 0%- - 0%-
Total 65100 Salary & Benefit 1,176,711 (75,041) -6%1,251,752 (310,589) -21%1,487,300
65200 General Insurance
65201 Property Insurance 18,840 569 3%18,271 - 0%18,840
65202 Liability Insurance 25,320 106 0%25,214 - 0%25,320
65203 Other Insurance - - 0%- - 0%-
Total 65200 General Insurance 44,160 675 2%43,485 - 0%44,160
65300 Bank Charges
65301 Bank Fee 480 (196) -29%676 (120) -20%600
65302 Credit Card Fee 40,000 30,060 302%9,940 11,000 38%29,000
Total 65300 Bank Charges 40,480 29,863 281%10,617 10,880 37%29,600
65400 Property/ Taxes/ Lease
65401 Property Lease 420,000 - 0%420,000 - 0%420,000
65402 Parking Lot Lease 52,800 (1,000) -2%53,800 - 0%52,800
65403 Property Tax 40,000 (3,432) -8%43,432 8,000 25%32,000
65404 Possessory Tax 5,000 (621) -11%5,621 (3,000) -38%8,000
Total 65400 Property/ Taxes/ Lease 517,800 (5,053) -1%522,853 5,000 1%512,800
65500 Debt Service
65501 Debt Service Payment - - 0%- - 0%-
65502 Debt Service Offset - - 0%- - 0%-
65503 Bad Debt - - 0%- - 0%-
Total 65500 Debt Service - - 0%- - 0%-
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
65600 Office Expenses
65601 Equipment Purchase 1,000 1,000 0%- 200 25%800
65602 Furniture Purchase 1,000 1,000 0%- 400 67%600
65603 Computers & Electronics 1,000 (52) -5%1,052 (800) -44%1,800
65604 Office Supplies 2,400 1,772 282%628 200 9%2,200
65605 Other Office Expenses 400 (139) -26%539 400 0%-
65606 Printing & Stationary 800 800 0%- 150 23%650
65610 Copier
65611 Copier Lease 6,240 276 5%5,964 720 13%5,520
65612 Copier Usage 600 600 0%- 220 58%380
Total 65610 Copier 6,840 876 15%5,964 940 16%5,900
65620 Postage & Shipping
65621 Postage Machine 360 37 12%323 - 0%360
65622 Postage Usage & Supplies 450 450 0%- (390) -46%840
65623 UPS 1,488 1,488 0%- 248 20%1,240
65624 FedEx 100 100 0%- 20 25%80
Total 65620 Postage & Shipping 2,398 2,075 643%323 (122) -5%2,520
Total 65600 Office Expenses 15,838 7,332 86%8,506 1,368 9%14,470
65670 Donation - - 0%- - 0%-
65810 Travel Expense - Admin
65811 Airfare - Admin - - 0%- - 0%-
65812 Lodging - Admin - - 0%- - 0%-
65813 Meals - Admin - - 0%- - 0%-
65814 Transportation - Admin - - 0%- - 0%-
65815 Other Travel Expenses - Admin - - 0%- - 0%-
Total 65810 Travel Expense - Admin - - 0%- - 0%-
65820 Employee Relation - Admin 1,700 1,180 227%520 1,000 143%700
65910 Public Relations
65911 Authority Board 8,650 6,550 312%2,100 - 0%8,650
65912 Community - Admin 3,000 3,000 0%- 700 30%2,300
65913 Meeting 2,400 67 3%2,333 1,350 129%1,050
Total 65910 Public Relations 14,050 9,617 217%4,433 2,050 17%12,000
Total 65000 Administrative & General Expenses 1,810,739 (31,427) -2%1,842,166 (290,291) -14%2,101,030
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
66000 Operation & Maintenance Expenses
66100 Contract Labor & Service
66110 Custodial Expenses
66111 Regular Custodial Hours 25,000 25,000 0%- (37,600) -60%62,600
66112 Other Custodial Services - (2,218) -100%2,218 (4,500) -100%4,500
66113 Custodial Supplies 9,100 6,300 225%2,800 (8,100) -47%17,200
66114 Custodial Equipment - - 0%- (600) -100%600
Total 66110 Custodial Expenses 34,100 29,082 580%5,018 (50,800) -60%84,900
66120 Event Labor
66121 Setup/Teardown Service 29,000 27,361 1670%1,639 (11,000) -28%40,000
66122 Other Event Labor 49,200 1,680 4%47,520 1,680 4%47,520
Total 66120 Event Labor 78,200 29,041 59%49,159 (9,320) -11%87,520
66130 Landscaping Expenses
66131 Landscaping Exterior Service 2,400 2,400 0%- 2,400 0%-
66132 Landscaping Interior Service 2,400 2,400 0%- 2,100 700%300
66133 Landscaping Tools & Supplies 800 364 83%436 (1,000) -56%1,800
Total 66130 Landscaping Expenses 5,600 5,164 1184%436 3,500 167%2,100
66140 Security Labor
66141 Security Regular Hours 48,000 48,000 0%- - 0%48,000
66142 Security for In-House Events 1,200 1,200 0%- 1,200 0%-
66143 Police for In-House Events - - 0%- - 0%-
Total 66140 Security Labor 49,200 49,200 0%- 1,200 3%48,000
66210 Safety & Security
66211 Alarm Monitoring 1,944 - 0%1,944 (108) -5%2,052
66212 Fire System Test & Inspection 4,140 2,750 198%1,390 - 0%4,140
66213 SSFFD Inspection 800 16 2%784 - 0%800
66214 First Aid Kit PM Service 1,125 1,125 0%- - 0%1,125
66216 Emergency Training 1,500 1,500 0%- 1,500 0%-
66217 Other Safety Service 600 600 0%- 600 0%-
66218 Other Safety Eqt. & Supplies 8,000 2,439 44%5,561 (5,400) -40%13,400
Total 66210 Safety & Security 18,109 8,430 87%9,679 (3,408) -16%21,517
Total 66100 Contract Labor & Service 185,209 120,917 188%64,292 (58,828) -24%244,037
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
66220 HVAC
66221 HVAC PM Service 9,204 6,004 188%3,200 - 0%9,204
66222 HVAC Repair Service 3,600 3,162 722%438 - 0%3,600
66223 HVAC Filters 5,040 1,173 30%3,867 - 0%5,040
66224 HVAC Other Supplies 400 400 0%- 400 0%-
Total 66220 HVAC 18,244 10,739 143%7,505 400 2%17,844
66230 Kitchen
66231 Kitchen PM Service 1,400 1,050 300%350 (680) -33%2,080
66232 Kitchen Eqt. Service 700 700 0%- (700) -50%1,400
66233 Kitchen Refrigeration PM 3,000 2,300 329%700 200 7%2,800
66234 Kitchen Refrigeration Service 1,500 (64) -4%1,564 (1,128) -43%2,628
66235 Kitchen Grease Trap 2,000 1,100 122%900 200 11%1,800
66236 Kitchen Hydro-Jet 3,600 3,600 0%- 100 3%3,500
66237 Other Kitchen Expenses 1,050 305 41%745 - 0%1,050
Total 66230 Kitchen 13,250 8,992 211%4,258 (2,008) -13%15,258
66300 Maintenance Services & Equipments
66301 Airwall Maintenance 3,000 3,000 0%- 1,000 50%2,000
66302 Pest Control 5,760 5,760 0%- 2,835 97%2,925
66303 General Electrical 2,000 (735) -27%2,735 400 25%1,600
66304 General Plumbing 1,400 1,181 540%219 (300) -18%1,700
66305 Painting & Wall Repair 1,000 1,000 0%- - 0%1,000
66306 Carpet & Flooring 600 600 0%- 150 33%450
66307 Asphalt and Masonry 500 500 0%- (100) -17%600
66308 General Carpentry 600 600 0%- 350 140%250
66309 Welding & Sheet Metal 1,000 1,000 0%- (200) -17%1,200
66311 E-Waste Disposal 800 788 6567%12 278 53%522
66312 Other Interior Service 800 673 527%128 (200) -20%1,000
66313 Other Exterior Service 800 800 0%- (392) -33%1,192
66314 Decorations 500 500 0%- 100 25%400
66315 Parking & Towing 400 400 0%- (200) -33%600
66316 Keys & Locks 600 600 0%- - 0%600
66317 Furniture & Fixtures 600 502 510%98 - 0%600
66318 Other Equipments 600 133 28%467 - 0%600
66321 Lighting & Batteries 1,500 (897) -37%2,397 (900) -38%2,400
66322 Tools 600 600 0%- - 0%600
66323 Workwear 400 400 0%- 100 33%300
Total 66300 Maintenance Services & Equipments 23,460 17,404 287%6,056 2,921 14%20,539
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
66400 IT & Communications
66401 IP Phone System Management 6,840 125 2%6,715 288 4%6,552
66402 Wireless Cell Phones 10,200 342 3%9,858 (960) -9%11,160
66405 Fiber Optic Line 1 31,680 1,339 4%30,341 (2,400) -7%34,080
66406 Fiber Optic Line 2 31,680 1,339 4%30,341 (2,400) -7%34,080
66407 Other Communications 6,600 1,205 22%5,395 (1,880) -22%8,480
66408 WiLine Fiber Optic 32,000 31,000 3100%1,000 5,900 23%26,100
66409 IT Services 37,440 - 0%37,440 - 0%37,440
66411 Software/Systems Management 17,350 505 3%16,845 1,790 12%15,560
Total 66400 IT & Communications 173,790 36,107 26%137,683 338 0%173,452
66500 Utilities
66501 PG&E Electricity 72,600 30,759 74%41,841 (1,900) -3%74,500
66502 PG&E Gas 10,950 5,915 117%5,035 1,950 22%9,000
66503 CalWater 35,000 7,695 28%27,305 7,400 27%27,600
66504 Other Utilities - - 0%- - 0%-
Total 66500 Utilities 118,550 44,369 60%74,181 7,450 7%111,100
66700 Client Services Expenses
66701 Transportation Service 5,040 835 20%4,205 (720) -13%5,760
66702 Linen 7,150 6,408 863%742 1,950 38%5,200
66703 Guest Water Service - - 0%- (1,800) -100%1,800
66704 Pens/Pads/Candy - - 0%- (1,500) -100%1,500
66705 Other Clients Services - - 0%- - 0%-
Total 66700 Client Services Expenses 12,190 7,242 146%4,948 (2,070) -15%14,260
66810 Travel Expense - OPS
66811 Airfare - OPS - - 0%- - 0%-
66812 Lodging - OPS - - 0%- - 0%-
66813 Meals - OPS - - 0%- - 0%-
66814 Transportation - OPS - - 0%- - 0%-
66815 Other Travel Expenses - OPS - - 0%- - 0%-
Total 66810 Travel Expense - OPS - - 0%- - 0%-
66820 Employee Relations - OPS 1,000 (120) -11%1,120 600 150%400
Total 66000 Operation & Maintenance Expenses 545,693 245,650 82%300,043 (51,197) -9%596,890
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
67000 Sales & Marketing Expenses
67110 Marketing
67111 Creative/Brochure Production - - 0%- - 0%-
67112 Website 32,500 1,275 4%31,225 1,300 4%31,200
67113 Media Planning/Buying 60,260 4,694 8%55,566 (11,210) -16%71,470
67114 Printing 300 300 0%- - 0%300
67115 Other Marketing 9,960 5,120 106%4,840 - 0%9,960
Total 67110 Marketing 103,020 11,390 12%91,630 (9,910) -9%112,930
67310 Client Entertainment 6,100 6,100 0%- (8,800) -59%14,900
67320 Client Gifts 2,665 2,665 0%- 1,000 60%1,665
67410 Tradeshows - - 0%- - 0%-
67411 Booth Rental & Registration 15,800 15,800 0%- 15,800 0%-
67412 Shipping 1,000 1,000 0%- 1,000 0%-
67413 Equipment 3,400 3,400 0%- 2,400 240%1,000
67414 Sales Decorations - - 0%- - 0%-
Total 67410 Tradeshows 20,200 20,200 0%- 19,200 1920%1,000
67510 Industry Event Registration 1,000 1,000 0%- - 0%1,000
67610 Dues & Membership 4,234 - 0%4,234 405 11%3,829
67620 Group Rental Incentive - - 0%- - 0%-
67621 Room Rental/Equip - - 0%- - 0%-
67622 Other Group Rental Incentive 5,000 5,000 0%- - 0%5,000
Total 67620 Group Rental Incentive 5,000 5,000 0%- - 0%5,000
67810 Travel Expense - Sales - - 0%- - 0%-
67811 Airfare - Sales 1,200 1,200 0%- (1,350) -53%2,550
67812 Lodging - Sales 5,750 5,750 0%- 400 7%5,350
67813 Meals - Sales 1,600 1,600 0%- - 0%1,600
67814 Transportation - Sales 3,750 3,750 0%- 2,550 213%1,200
67815 Other Travel Expenses - Sales 1,000 1,000 0%- 375 60%625
Total 67810 Travel Expense - Sales 13,300 13,300 0%- 1,975 17%11,325
67820 Employee Relations - Sales 1,000 212 27%788 800 400%200
67912 Community - Sales 7,400 7,400 0%- 7,400 0%-
Total 67000 Sales & Marketing Expenses 163,919 67,267 70%96,652 12,070 8%151,849
Total 60000 Operating Expenses 2,520,350 281,489 13%2,238,861 (329,419) -12%2,849,769
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
Other Expenses
68100 Professional Services
68110 Legal 24,000 4,873 25%19,128 (1,000) -4%25,000
68120 Staff Training & Education - (500) -100%500 (500) -100%500
68130 Marketing/Other - - 0%- - 0%-
68140 Audit Services 19,600 100 1%19,500 - 0%19,600
68150 City Finance Services 10,008 8 0%10,000 - 0%10,008
68180 Other Professional Services - - 0%- (38,750) -100%38,750
Expansion Study (deleted)- - 0%- - 0%-
Total 68100 Professional Services 53,608 4,480 9%49,128 (40,250) -43%93,858
Total Expenses 2,573,958 285,970 12%2,287,989 (369,669) -13%2,943,627
86000 Depreciation Expenses
86001 Depr - Building 305,287 0 0%305,287 (5) 0%305,292
86010 Depr - Building Improvement 133,336 (13,260) -9%146,596 (13,268) -9%146,604
86015 Depr - Furniture & Fixtures 48,609 (2,397) -5%51,006 (3,879) -7%52,488
86020 Depr - Food Service Equipment 11,359 (1,323) -10%12,682 (1,325) -10%12,684
86025 Depr - Kitchen Table/ Flatware 5,326 (0) 0%5,326 (2) 0%5,328
86030 Depr - Office Equipment 1,229 (1,817) -60%3,045 (1,819) -60%3,048
86035 Depr - PC/ Tablet/ Mobile 4,645 - 0%4,645 (11) 0%4,656
86040 Depr - Telecommunication 61,006 8,920 17%52,086 3,136 5%57,870
86045 Depr - Maintenance Equipment 4,381 - 0%4,381 (11) 0%4,392
86050 Depr - Machinery & Vehicles 1,669 - 0%1,669 (11) -1%1,680
86055 Depr - Improvement of Site 9,689 (2,224) -19%11,913 (2,852) -23%12,541
Total 86000 Depreciation Expenses 586,537 (12,099) -2%598,636 (20,046) -3%606,583
Net Ordinary Income (2,039,627) 649,281 -24%(2,688,908) 327,645 -14%(2,367,272)
Other Income
81000 Other Non-Operating Income - - 0%- - 0%-
81110 Conference Center Tax 2,103,506 712,506 51%1,391,000 127,376 6%1,976,130
81120 Interest Revenue - - 0%- - 0%-
81121 Interest from Bank Accounts - - 0%- - 0%-
81122 Interest from LAIF 12,000 (7,162) -37%19,162 (48,000) -80%60,000
81123 Interest from Trustee Accounts - - 0%- - 0%-
81130 Credit Card Discount & Rebate 4,100 761 23%3,339 700 21%3,400
Total Other Income 2,119,606 706,105 50%1,413,502 80,076 4%2,039,530
Net Income 79,979 1,355,386 -106%(1,275,407) 407,721 -124%(327,742)
Net Income without Depreciation 666,516 1,343,286 -108%(676,770) 387,675 -128%278,841
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Fiscal Year 2021-2022 Proposed Capital Improvement Budget
FY 2021-2022
Project #Project Name Year GL Project Status Date Start Date Completed Budget $$Actual Cost Over Under
2122-01 Replace and Purchase New PTZ Cameras 5 15055 - Improvement of Site Q3 TBD $6,000.00 -$ -$ -$
2122-02 New Directional Signs/Monitors/Accessories 5 15040 - Telecommunications Q3 TBD $15,000.00 -$ -$ -$
2122-03 New Electronic Flat Long Monitors Lobby Areas 5 15040 - Telecommunications Q3 TBD $15,000.00 -$ -$ -$
2122-04 Replace and Install Booster Water Heater for Dishwasher 10 15020 - Food Service Equipment Q2 TBD $7,500.00 -$ -$ -$
2122-05 Replace Evaporator Fans in the Cooler/Freezer 10 15020 - Food Service Equipment Q2 TBD $8,500.00 -$ -$ -$
Subtotal $52,000.00 -$ -$ -$
South San Francisco Conference Center
Fiscal Year 2021‐2022 Proposed Budget
Proposed Fiscal Year 2021‐22 Salary
Executive Director 174,222
Director of Facility Operations 100,648
Chief Financial Officer 131,325
Director of Sales 110,313
Facility Services Manager (Vacant Position FY21‐22)‐
Event Manager 85,000
Sales Manager 71,277
Meetings Manager (Vacant Position FY21‐22)‐
Facility Services Coordinator 70,000
Sales & Administrative Services Assistant 56,867
TOTAL: 799,652
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-513 Agenda Date:6/23/2021
Version:1 Item #:20a.
Resolution approving the South San Francisco Conference Center Authority Fiscal Year 2021-2022 Budget.
WHEREAS, the South San Francisco Municipal Code § 2.78.100 requires that the South San Francisco
Conference Center ("Conference Center") budget be approved by the City Council of South San Francisco
(“City Council”); and
WHEREAS, the South San Francisco Conference Center Authority ("Conference Center Authority”)
conducted a public meeting and reviewed the Fiscal Year 2021-2022 budget ("Budget"); and
WHEREAS, the Conference Center Authority found that the 2021-2022 Budget represented the
appropriate level of expenditures for Fiscal Year 2021-2022 and recommended that the City Council approve
the proposed Budget: and
WHEREAS, the City Council concurs with the Conference Center Authority's recommendation.
NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:
1.The Conference Center FY 2021-22 Budget, attached hereto as Exhibit A, showing a total revenue
projection of $3,846,006 and a total expenditure request of $2,573,958 is hereby approved.
2.The capital project request of $52,000 included within the Budget is hereby approved.
3.Each budget category listed in Municipal Code §2.78.106 is funded to the limits specified in the Budget.
4.The funds collected pursuant to Municipal Code §4.20.035 are hereby appropriated to fund the
Conference Center Budget.
5.The City Manager and the Finance Director are hereby directed and authorized to make the specified
funds available to the Conference Center.
6.Copies of the Conference Center Budget shall be made available for public review and inspection in the
Offices of the City Clerk and the Administrative Offices of the Conference Center .
** * * *
City of South San Francisco Printed on 8/3/2021Page 1 of 1
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South San Francisco
Conference Center Authority
Fiscal Year 2021-2022 Budget
As Recommended to the
South San Francisco City Council
June 23, 2021
EXHIBIT A
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Fiscal Year 2021-2022 Proposed Budget Summary
Revenue Projections - All Sources
Revenue FY 21-22 FY 20-21 FY 20-21
Center Proposed Budget Year End Approved Budget
Conference Center
Operations 1,726,400$ 241,925$ 2,014,617$
Conference Center Tax 2,103,506$ 1,391,000$ 1,976,130$
Interest Income & Other 16,100$ 22,501$ 63,400$
Total 3,846,006$ 1,655,427$ 4,054,147$
Expenditure Projections - All Sources
Revenue FY 21-22 FY 20-21 FY 20-21
Center Proposed Budget Year End Approved Budget
Conference Center
Operations 2,056,158$ 1,765,135$ 2,430,827$
Debt Service -$ -$ -$
Property Leases/Taxes 517,800$ 522,853$ 512,800$
Total 2,573,958$ 2,287,989$ 2,943,627$
Income Projections - All Sources
Revenue FY 21-22 FY 20-21 FY 20-21
Center Proposed Budget Year End Approved Budget
Gross Operating Profit 666,516$ (676,770)$ 278,841$
Depreciation 586,537$ 598,636$ 606,583$
Net Income 79,979$ (1,275,407)$ (327,742)$
Unrestricted Fund Balance
Ending Unrestricted Fund Balance as of 6/30/2020 3,837,299$
(1,000,000)$
FY20-21 Interest Income 19,162$
Projected Ending Unrestricted Fund Balance as of 6/30/2021 2,856,461$
(220,000)$
FY21-22 Interest Income 12,000$
Projected Ending Unrestricted Fund Balance as of 6/30/2022 2,636,461$
FY20-21 Deposit / (Withdrawal)
FY21-22 Deposit / (Withdrawal)
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Expenditure
FY 21-22 FY 20-21 FY 20-21
Proposed Budget Year End Approved Budget
Administrative & General
Salaries & Benefits 1,176,711 1,251,752 1,487,300
General Insurance 44,160 43,485 44,160
Bank Charges / Credit Card Fees 40,480 10,617 29,600
Property/Taxes/Leases 517,800 522,853 512,800
Debt Services - - -
Office Expenses 15,838 8,506 14,470
Other Administrative & General 15,750 4,953 12,700
Sub-Total: 1,810,739 1,842,166 2,101,030
OPS/Maintenance Services & Supplies
Custodial Services 34,100 5,018 84,900
Event Labor 78,200 49,159 87,520
Landscaping 5,600 436 2,100
Security Labor 49,200 - 48,000
Safety & Security 18,109 9,679 21,517
HVAC Services 18,244 7,505 17,844
Kitchen Services 13,250 4,258 15,258
Maintenance Services & Equipment 23,460 6,056 20,539
IT & Communications 173,790 137,683 173,452
Utilities 118,550 74,181 111,100
Client Services Expenses 12,190 4,948 14,260
Other Operation 1,000 1,120 400
Sub-Total: 545,693 300,043 596,890
Sales & Marketing Services
Marketing 103,020 91,630 112,930
Client Entertainment 6,100 - 14,900
Client Gifts 2,665 - 1,665
Tradeshows 20,200 - 1,000
Industry Event Registration 1,000 - 1,000
Dues/Memberships 4,234 4,234 3,829
Group Incentive Rentals 5,000 - 5,000
Travel Expenses 13,300 - 11,325
Other Sales & Marketing 8,400 788 200
Sub-Total:163,919 96,652 151,849
Professional Services
Legal 24,000 19,128 25,000
Staff Training & Education - 500 500
Audit Service 19,600 19,500 19,600
City Finance Service 10,008 10,000 10,008
Other Professional Services - - 38,750
Sub-Total:53,608 49,128 93,858
Depreciation & Others
Depreciation 586,537 598,636 606,583
Other Interest and Trustee Admin Fees
Sub-Total: 586,537 598,636 606,583
TOTAL 3,160,495 2,886,625 3,550,210
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
Income
41100 Room Rental Income 770,000 636,000 475%134,000 53,500 7%716,500
41200 Event Services Income - - 0%- - 0%-
41201 Event Services Equipment Rental 92,500 30,682 50%61,818 (6,500) -7%99,000
41202 Event Services Labor Fee - - 0%- - 0%-
41203 Event Services Security 2,860 (1,910) -40%4,770 2,145 300%715
41204 Event Services Insurance 2,160 670 45%1,490 2,010 1340%150
41205 Event Services Other - - 0%- - 0%-
Total 41200 Event Services Income 97,520 29,442 43%68,078 (2,345) -2%99,865
41300 Audio Visual Income - - 0%- - 0%-
41301 Audio Visual Equipment Rental 144,000 127,830 791%16,170 (33,174) -19%177,174
41302 Audio Visual Service Charge 31,680 27,531 664%4,149 (7,298) -19%38,978
41303 Audio Visual Labor - (2,400) -100%2,400 - 0%-
41304 Audio Visual Merchandise - - 0%- - 0%-
Total 41300 Audio Visual Income 175,680 152,961 673%22,719 (40,472) -19%216,152
41400 Food & Beverage Income - - 0%- - 0%-
41401 Food & Beverage Charge 560,000 548,911 4950%11,089 (245,000) -30%805,000
41402 Food & Beverage Service Charge 123,200 120,760 4950%2,440 (53,900) -30%177,100
41403 Food & Beverage Labor Fee - (3,600) -100%3,600 - 0%-
41404 Food & Beverage Cash Bar - (17,128) -100%17,128 - 0%-
Total 41400 Food & Beverage Income 683,200 683,200 0%- (298,900) -30%982,100
41500 Other Income - - 0%- - 0%-
41501 Finance Charge - - 0%- - 0%-
41502 Cancellation - - 0%-
Total 41500 Other Income - - 0%- - 0%-
Total Income 1,726,400 1,484,475 614%241,925 (288,217) -14%2,014,617
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
Cost of Goods Sold
42000 Cost of Goods Sold
42100 COGS Room Rental
42200 COGS Event Services - - 0%- - 0%-
42201 COGS Event Services Equipment Rental 2,000 (9,769) -83%11,769 1,010 102%990
42202 COGS Event Services Labor Fee - - 0%- - 0%-
42203 COGS Event Services Security 2,459 (577) -19%3,036 1,744 244%715
42204 COGS Event Services Insurance 1,752 727 71%1,025 1,629 1324%123
42205 COGS Event Services Other - - 0%- - 0%-
Total 42200 COGS Event Services 6,211 (9,619) -61%15,830 4,383 240%1,828
42300 COGS Audio Visual - - 0%- - 0%-
42301 COGS Audio Visual Equipment Rental 86,400 76,698 791%9,702 (19,904) -19%106,304
42302 COGS Audio Visual Service Charge 23,760 20,648 664%3,112 (5,474) -19%29,234
42303 COGS Audio Visual Labor - (2,400) -100%2,400 - 0%-
42304 COGS Audio Visual Merchandise - - 0%- - 0%-
Total 42300 COGS Audio Visual 110,160 94,946 624%15,214 (25,378) -19%135,538
42400 COGS Food & Beverage - - 0%- - 0%-
42401 COGS Food & Beverage Charge 390,601 382,866 4950%7,735 (170,887) -30%561,488
42402 COGS Food & Beverage Service Charge 98,560 96,730 5287%1,830 (34,265) -26%132,825
42403 COGS Food & Beverage Labor Fee - (3,600) -100%3,600 - 0%-
42404 COGS Food & Beverage Cash Bar - - 0%- - 0%-
Total 42400 COGS Food & Beverage 489,161 475,996 3616%13,165 (205,152) -30%694,313
42500 COGS Other Income - - 0%- - 0%-
Total Cost of Goods Sold 605,532 561,324 1270%44,208 (226,147) -27%831,679
Gross Profit 1,120,868 923,151 467%197,717 (62,070) -5%1,182,938
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
Expenses
60000 Operating Expenses
65000 Administrative & General Expenses
65100 Salary & Benefit - - 0%- - 0%-
65101 Salaries 799,652 (117) 0%799,769 (188,188) -19%987,840
65102 Vacation Pay 40,474 800 2%39,675 (11,966) -23%52,440
65103 PTO Pay 6,188 1 0%6,187 (1,412) -19%7,600
65104 Sick Pay 18,453 (872) -5%19,325 (5,547) -23%24,000
65105 Payroll Taxes 63,657 (673) -1%64,330 (11,943) -16%75,600
65106 Other Leave - - 0%- - 0%-
65107 Health Benefit 130,541 (72,524) -36%203,065 (72,619) -36%203,160
65108 Retirement Benefit 67,970 (4,946) -7%72,916 (16,030) -19%84,000
65109 Unemployment Insurance - (2,700) -100%2,700 - 0%-
65110 Workers Comp. Insurance 9,260 211 2%9,049 (2,500) -21%11,760
65111 WI & LTD Benefits 10,200 (1,114) -10%11,314 (1,440) -12%11,640
65112 Retiree's Health Benefits 24,002 7,642 47%16,360 3,002 14%21,000
65113 Other Benefits 2,613 (1,274) -33%3,886 (1,947) -43%4,560
65114 Payroll Services 3,700 525 17%3,175 - 0%3,700
65115 Recruitment - - 0%- - 0%-
Total 65100 Salary & Benefit 1,176,711 (75,041) -6%1,251,752 (310,589) -21%1,487,300
65200 General Insurance
65201 Property Insurance 18,840 569 3%18,271 - 0%18,840
65202 Liability Insurance 25,320 106 0%25,214 - 0%25,320
65203 Other Insurance - - 0%- - 0%-
Total 65200 General Insurance 44,160 675 2%43,485 - 0%44,160
65300 Bank Charges
65301 Bank Fee 480 (196) -29%676 (120) -20%600
65302 Credit Card Fee 40,000 30,060 302%9,940 11,000 38%29,000
Total 65300 Bank Charges 40,480 29,863 281%10,617 10,880 37%29,600
65400 Property/ Taxes/ Lease
65401 Property Lease 420,000 - 0%420,000 - 0%420,000
65402 Parking Lot Lease 52,800 (1,000) -2%53,800 - 0%52,800
65403 Property Tax 40,000 (3,432) -8%43,432 8,000 25%32,000
65404 Possessory Tax 5,000 (621) -11%5,621 (3,000) -38%8,000
Total 65400 Property/ Taxes/ Lease 517,800 (5,053) -1%522,853 5,000 1%512,800
65500 Debt Service
65501 Debt Service Payment - - 0%- - 0%-
65502 Debt Service Offset - - 0%- - 0%-
65503 Bad Debt - - 0%- - 0%-
Total 65500 Debt Service - - 0%- - 0%-
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
65600 Office Expenses
65601 Equipment Purchase 1,000 1,000 0%- 200 25%800
65602 Furniture Purchase 1,000 1,000 0%- 400 67%600
65603 Computers & Electronics 1,000 (52) -5%1,052 (800) -44%1,800
65604 Office Supplies 2,400 1,772 282%628 200 9%2,200
65605 Other Office Expenses 400 (139) -26%539 400 0%-
65606 Printing & Stationary 800 800 0%- 150 23%650
65610 Copier
65611 Copier Lease 6,240 276 5%5,964 720 13%5,520
65612 Copier Usage 600 600 0%- 220 58%380
Total 65610 Copier 6,840 876 15%5,964 940 16%5,900
65620 Postage & Shipping
65621 Postage Machine 360 37 12%323 - 0%360
65622 Postage Usage & Supplies 450 450 0%- (390) -46%840
65623 UPS 1,488 1,488 0%- 248 20%1,240
65624 FedEx 100 100 0%- 20 25%80
Total 65620 Postage & Shipping 2,398 2,075 643%323 (122) -5%2,520
Total 65600 Office Expenses 15,838 7,332 86%8,506 1,368 9%14,470
65670 Donation - - 0%- - 0%-
65810 Travel Expense - Admin
65811 Airfare - Admin - - 0%- - 0%-
65812 Lodging - Admin - - 0%- - 0%-
65813 Meals - Admin - - 0%- - 0%-
65814 Transportation - Admin - - 0%- - 0%-
65815 Other Travel Expenses - Admin - - 0%- - 0%-
Total 65810 Travel Expense - Admin - - 0%- - 0%-
65820 Employee Relation - Admin 1,700 1,180 227%520 1,000 143%700
65910 Public Relations
65911 Authority Board 8,650 6,550 312%2,100 - 0%8,650
65912 Community - Admin 3,000 3,000 0%- 700 30%2,300
65913 Meeting 2,400 67 3%2,333 1,350 129%1,050
Total 65910 Public Relations 14,050 9,617 217%4,433 2,050 17%12,000
Total 65000 Administrative & General Expenses 1,810,739 (31,427) -2%1,842,166 (290,291) -14%2,101,030
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
66000 Operation & Maintenance Expenses
66100 Contract Labor & Service
66110 Custodial Expenses
66111 Regular Custodial Hours 25,000 25,000 0%- (37,600) -60%62,600
66112 Other Custodial Services - (2,218) -100%2,218 (4,500) -100%4,500
66113 Custodial Supplies 9,100 6,300 225%2,800 (8,100) -47%17,200
66114 Custodial Equipment - - 0%- (600) -100%600
Total 66110 Custodial Expenses 34,100 29,082 580%5,018 (50,800) -60%84,900
66120 Event Labor
66121 Setup/Teardown Service 29,000 27,361 1670%1,639 (11,000) -28%40,000
66122 Other Event Labor 49,200 1,680 4%47,520 1,680 4%47,520
Total 66120 Event Labor 78,200 29,041 59%49,159 (9,320) -11%87,520
66130 Landscaping Expenses
66131 Landscaping Exterior Service 2,400 2,400 0%- 2,400 0%-
66132 Landscaping Interior Service 2,400 2,400 0%- 2,100 700%300
66133 Landscaping Tools & Supplies 800 364 83%436 (1,000) -56%1,800
Total 66130 Landscaping Expenses 5,600 5,164 1184%436 3,500 167%2,100
66140 Security Labor
66141 Security Regular Hours 48,000 48,000 0%- - 0%48,000
66142 Security for In-House Events 1,200 1,200 0%- 1,200 0%-
66143 Police for In-House Events - - 0%- - 0%-
Total 66140 Security Labor 49,200 49,200 0%- 1,200 3%48,000
66210 Safety & Security
66211 Alarm Monitoring 1,944 - 0%1,944 (108) -5%2,052
66212 Fire System Test & Inspection 4,140 2,750 198%1,390 - 0%4,140
66213 SSFFD Inspection 800 16 2%784 - 0%800
66214 First Aid Kit PM Service 1,125 1,125 0%- - 0%1,125
66216 Emergency Training 1,500 1,500 0%- 1,500 0%-
66217 Other Safety Service 600 600 0%- 600 0%-
66218 Other Safety Eqt. & Supplies 8,000 2,439 44%5,561 (5,400) -40%13,400
Total 66210 Safety & Security 18,109 8,430 87%9,679 (3,408) -16%21,517
Total 66100 Contract Labor & Service 185,209 120,917 188%64,292 (58,828) -24%244,037
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
66220 HVAC
66221 HVAC PM Service 9,204 6,004 188%3,200 - 0%9,204
66222 HVAC Repair Service 3,600 3,162 722%438 - 0%3,600
66223 HVAC Filters 5,040 1,173 30%3,867 - 0%5,040
66224 HVAC Other Supplies 400 400 0%- 400 0%-
Total 66220 HVAC 18,244 10,739 143%7,505 400 2%17,844
66230 Kitchen
66231 Kitchen PM Service 1,400 1,050 300%350 (680) -33%2,080
66232 Kitchen Eqt. Service 700 700 0%- (700) -50%1,400
66233 Kitchen Refrigeration PM 3,000 2,300 329%700 200 7%2,800
66234 Kitchen Refrigeration Service 1,500 (64) -4%1,564 (1,128) -43%2,628
66235 Kitchen Grease Trap 2,000 1,100 122%900 200 11%1,800
66236 Kitchen Hydro-Jet 3,600 3,600 0%- 100 3%3,500
66237 Other Kitchen Expenses 1,050 305 41%745 - 0%1,050
Total 66230 Kitchen 13,250 8,992 211%4,258 (2,008) -13%15,258
66300 Maintenance Services & Equipments
66301 Airwall Maintenance 3,000 3,000 0%- 1,000 50%2,000
66302 Pest Control 5,760 5,760 0%- 2,835 97%2,925
66303 General Electrical 2,000 (735) -27%2,735 400 25%1,600
66304 General Plumbing 1,400 1,181 540%219 (300) -18%1,700
66305 Painting & Wall Repair 1,000 1,000 0%- - 0%1,000
66306 Carpet & Flooring 600 600 0%- 150 33%450
66307 Asphalt and Masonry 500 500 0%- (100) -17%600
66308 General Carpentry 600 600 0%- 350 140%250
66309 Welding & Sheet Metal 1,000 1,000 0%- (200) -17%1,200
66311 E-Waste Disposal 800 788 6567%12 278 53%522
66312 Other Interior Service 800 673 527%128 (200) -20%1,000
66313 Other Exterior Service 800 800 0%- (392) -33%1,192
66314 Decorations 500 500 0%- 100 25%400
66315 Parking & Towing 400 400 0%- (200) -33%600
66316 Keys & Locks 600 600 0%- - 0%600
66317 Furniture & Fixtures 600 502 510%98 - 0%600
66318 Other Equipments 600 133 28%467 - 0%600
66321 Lighting & Batteries 1,500 (897) -37%2,397 (900) -38%2,400
66322 Tools 600 600 0%- - 0%600
66323 Workwear 400 400 0%- 100 33%300
Total 66300 Maintenance Services & Equipments 23,460 17,404 287%6,056 2,921 14%20,539
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
66400 IT & Communications
66401 IP Phone System Management 6,840 125 2%6,715 288 4%6,552
66402 Wireless Cell Phones 10,200 342 3%9,858 (960) -9%11,160
66405 Fiber Optic Line 1 31,680 1,339 4%30,341 (2,400) -7%34,080
66406 Fiber Optic Line 2 31,680 1,339 4%30,341 (2,400) -7%34,080
66407 Other Communications 6,600 1,205 22%5,395 (1,880) -22%8,480
66408 WiLine Fiber Optic 32,000 31,000 3100%1,000 5,900 23%26,100
66409 IT Services 37,440 - 0%37,440 - 0%37,440
66411 Software/Systems Management 17,350 505 3%16,845 1,790 12%15,560
Total 66400 IT & Communications 173,790 36,107 26%137,683 338 0%173,452
66500 Utilities
66501 PG&E Electricity 72,600 30,759 74%41,841 (1,900) -3%74,500
66502 PG&E Gas 10,950 5,915 117%5,035 1,950 22%9,000
66503 CalWater 35,000 7,695 28%27,305 7,400 27%27,600
66504 Other Utilities - - 0%- - 0%-
Total 66500 Utilities 118,550 44,369 60%74,181 7,450 7%111,100
66700 Client Services Expenses
66701 Transportation Service 5,040 835 20%4,205 (720) -13%5,760
66702 Linen 7,150 6,408 863%742 1,950 38%5,200
66703 Guest Water Service - - 0%- (1,800) -100%1,800
66704 Pens/Pads/Candy - - 0%- (1,500) -100%1,500
66705 Other Clients Services - - 0%- - 0%-
Total 66700 Client Services Expenses 12,190 7,242 146%4,948 (2,070) -15%14,260
66810 Travel Expense - OPS
66811 Airfare - OPS - - 0%- - 0%-
66812 Lodging - OPS - - 0%- - 0%-
66813 Meals - OPS - - 0%- - 0%-
66814 Transportation - OPS - - 0%- - 0%-
66815 Other Travel Expenses - OPS - - 0%- - 0%-
Total 66810 Travel Expense - OPS - - 0%- - 0%-
66820 Employee Relations - OPS 1,000 (120) -11%1,120 600 150%400
Total 66000 Operation & Maintenance Expenses 545,693 245,650 82%300,043 (51,197) -9%596,890
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
67000 Sales & Marketing Expenses
67110 Marketing
67111 Creative/Brochure Production - - 0%- - 0%-
67112 Website 32,500 1,275 4%31,225 1,300 4%31,200
67113 Media Planning/Buying 60,260 4,694 8%55,566 (11,210) -16%71,470
67114 Printing 300 300 0%- - 0%300
67115 Other Marketing 9,960 5,120 106%4,840 - 0%9,960
Total 67110 Marketing 103,020 11,390 12%91,630 (9,910) -9%112,930
67310 Client Entertainment 6,100 6,100 0%- (8,800) -59%14,900
67320 Client Gifts 2,665 2,665 0%- 1,000 60%1,665
67410 Tradeshows - - 0%- - 0%-
67411 Booth Rental & Registration 15,800 15,800 0%- 15,800 0%-
67412 Shipping 1,000 1,000 0%- 1,000 0%-
67413 Equipment 3,400 3,400 0%- 2,400 240%1,000
67414 Sales Decorations - - 0%- - 0%-
Total 67410 Tradeshows 20,200 20,200 0%- 19,200 1920%1,000
67510 Industry Event Registration 1,000 1,000 0%- - 0%1,000
67610 Dues & Membership 4,234 - 0%4,234 405 11%3,829
67620 Group Rental Incentive - - 0%- - 0%-
67621 Room Rental/Equip - - 0%- - 0%-
67622 Other Group Rental Incentive 5,000 5,000 0%- - 0%5,000
Total 67620 Group Rental Incentive 5,000 5,000 0%- - 0%5,000
67810 Travel Expense - Sales - - 0%- - 0%-
67811 Airfare - Sales 1,200 1,200 0%- (1,350) -53%2,550
67812 Lodging - Sales 5,750 5,750 0%- 400 7%5,350
67813 Meals - Sales 1,600 1,600 0%- - 0%1,600
67814 Transportation - Sales 3,750 3,750 0%- 2,550 213%1,200
67815 Other Travel Expenses - Sales 1,000 1,000 0%- 375 60%625
Total 67810 Travel Expense - Sales 13,300 13,300 0%- 1,975 17%11,325
67820 Employee Relations - Sales 1,000 212 27%788 800 400%200
67912 Community - Sales 7,400 7,400 0%- 7,400 0%-
Total 67000 Sales & Marketing Expenses 163,919 67,267 70%96,652 12,070 8%151,849
Total 60000 Operating Expenses 2,520,350 281,489 13%2,238,861 (329,419) -12%2,849,769
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Year-Over-Year Details FY21-22 FY20-21 FY20-21
Budget $ Change % Change Forecast $ Change % Change Budget
FY 21-22 Budget vs 20-21 BudgetFY 21-22 Budget vs 20-21 Forecast
Other Expenses
68100 Professional Services
68110 Legal 24,000 4,873 25%19,128 (1,000) -4%25,000
68120 Staff Training & Education - (500) -100%500 (500) -100%500
68130 Marketing/Other - - 0%- - 0%-
68140 Audit Services 19,600 100 1%19,500 - 0%19,600
68150 City Finance Services 10,008 8 0%10,000 - 0%10,008
68180 Other Professional Services - - 0%- (38,750) -100%38,750
Expansion Study (deleted)- - 0%- - 0%-
Total 68100 Professional Services 53,608 4,480 9%49,128 (40,250) -43%93,858
Total Expenses 2,573,958 285,970 12%2,287,989 (369,669) -13%2,943,627
86000 Depreciation Expenses
86001 Depr - Building 305,287 0 0%305,287 (5) 0%305,292
86010 Depr - Building Improvement 133,336 (13,260) -9%146,596 (13,268) -9%146,604
86015 Depr - Furniture & Fixtures 48,609 (2,397) -5%51,006 (3,879) -7%52,488
86020 Depr - Food Service Equipment 11,359 (1,323) -10%12,682 (1,325) -10%12,684
86025 Depr - Kitchen Table/ Flatware 5,326 (0) 0%5,326 (2) 0%5,328
86030 Depr - Office Equipment 1,229 (1,817) -60%3,045 (1,819) -60%3,048
86035 Depr - PC/ Tablet/ Mobile 4,645 - 0%4,645 (11) 0%4,656
86040 Depr - Telecommunication 61,006 8,920 17%52,086 3,136 5%57,870
86045 Depr - Maintenance Equipment 4,381 - 0%4,381 (11) 0%4,392
86050 Depr - Machinery & Vehicles 1,669 - 0%1,669 (11) -1%1,680
86055 Depr - Improvement of Site 9,689 (2,224) -19%11,913 (2,852) -23%12,541
Total 86000 Depreciation Expenses 586,537 (12,099) -2%598,636 (20,046) -3%606,583
Net Ordinary Income (2,039,627) 649,281 -24%(2,688,908) 327,645 -14%(2,367,272)
Other Income
81000 Other Non-Operating Income - - 0%- - 0%-
81110 Conference Center Tax 2,103,506 712,506 51%1,391,000 127,376 6%1,976,130
81120 Interest Revenue - - 0%- - 0%-
81121 Interest from Bank Accounts - - 0%- - 0%-
81122 Interest from LAIF 12,000 (7,162) -37%19,162 (48,000) -80%60,000
81123 Interest from Trustee Accounts - - 0%- - 0%-
81130 Credit Card Discount & Rebate 4,100 761 23%3,339 700 21%3,400
Total Other Income 2,119,606 706,105 50%1,413,502 80,076 4%2,039,530
Net Income 79,979 1,355,386 -106%(1,275,407) 407,721 -124%(327,742)
Net Income without Depreciation 666,516 1,343,286 -108%(676,770) 387,675 -128%278,841
South San Francisco Conference Center
Fiscal Year 2021-2022 Proposed Budget
Fiscal Year 2021-2022 Proposed Capital Improvement Budget
FY 2021-2022
Project #Project Name Year GL Project Status Date Start Date Completed Budget $$Actual Cost Over Under
2122-01 Replace and Purchase New PTZ Cameras 5 15055 - Improvement of Site Q3 TBD $6,000.00 -$ -$ -$
2122-02 New Directional Signs/Monitors/Accessories 5 15040 - Telecommunications Q3 TBD $15,000.00 -$ -$ -$
2122-03 New Electronic Flat Long Monitors Lobby Areas 5 15040 - Telecommunications Q3 TBD $15,000.00 -$ -$ -$
2122-04 Replace and Install Booster Water Heater for Dishwasher 10 15020 - Food Service Equipment Q2 TBD $7,500.00 -$ -$ -$
2122-05 Replace Evaporator Fans in the Cooler/Freezer 10 15020 - Food Service Equipment Q2 TBD $8,500.00 -$ -$ -$
Subtotal $52,000.00 -$ -$ -$
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-514 Agenda Date:6/23/2021
Version:1 Item #:21.
Report regarding a resolution authorizing Fiscal Year 2021-2022 Interim Funding for the South San Francisco
Conference Center.(Dean Grubl, South San Francisco Conference Center Executive Director)
RECOMMENDATION
It is recommended that the City Council approve a resolution authorizing interim spending authority
for the first 90 days of Fiscal Year (FY) 2021-2022 for the South San Francisco Conference Center.
BACKGROUND/DISCUSSION
To enable the continued operation of the Conference Center while the FY 2021-2022 budget is finalized,it is
recommended that the City Council approve a resolution authorizing interim spending authority for FY 2021-
2022 for ninety (90)days through September 28,2021.The interim funding appropriation is one fourth (1/4)of
the approved FY 2020-2021 budget.
The Conference Center Authority met on Monday,June 7,2021,to consider the FY 2021-2022 budget.This
interim authority will only be necessary if the Conference Center Authority and City Council do not approve
the Conference Center Authority FY 2021-22 budget prior to June 30, 2021.
City of South San Francisco Printed on 6/18/2021Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-515 Agenda Date:6/23/2021
Version:1 Item #:21a.
Resolution approving interim funding for Fiscal Year 2021-22 for the South San Francisco Conference Center.
WHEREAS,estimates of revenues from all sources and estimates of expenditures required for the
proper conduct of activities of the South San Francisco Conference Center for Fiscal Year 2021-22 are being
prepared; and
WHEREAS, fiscal conditions may require additional time for development of budget priorities; and
WHEREAS,it is the intention of the City Council to grant interim spending authority to allow for the
continued orderly operation of the South San Francisco Conference Center for a period of ninety (90)days
from July 1, 2021.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that:
1.Interim spending authority is hereby granted for a period of ninety (90)days from July 1,2021,through
September 28, 2021, to allow for the continuation of operations and projects of the Conference Center.
2.All amounts necessary for the continued operation of the Conference Center for the ninety (90)day
period set forth in Paragraph 1 are hereby appropriated for expenditure.Such appropriation shall be
based upon the Fiscal Year 2020-21 Operating Budget in a ratio of 365 to 90.
3.All annual contracts,leases and obligations previously entered into and agreed to by the Conference
Center Authority may be renewed.The funds necessary to finance such renewals are hereby
appropriated.
4.The distribution of the appropriations,transfers and reserves to the various accounts of the Conference
Center in accordance with generally accepted accounting practices and consistent with the approved
budget is hereby authorized.
5.The rollover of any outstanding encumbrances from Fiscal Year 2020-21 into Fiscal Year 2021-22 is
hereby authorized.
6.The rollover of any unencumbered appropriations from Fiscal Year 2020-21 into uncompleted capital
improvement projects is hereby authorized.
7.The staffing level for the Conference Center contained within the 2020-21 operating budget is hereby
authorized for a period of ninety (90) days.
8.Consistent with the limitations set forth herein,any and all expenditures for,and agreements relating to,
the programs and materials described in the budget may be expended or entered into under authority of
the Conference Center Authority, are hereby approved and authorized, and payments may be made.
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File #:21-515 Agenda Date:6/23/2021
Version:1 Item #:21a.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-489 Agenda Date:6/23/2021
Version:1 Item #:22.
Conference with Real Property Negotiators
(Pursuant to Government Code Section 54956.8)
Property: 71 Camaritas Avenue, South San Francisco (APN 010-402-240)
City Negotiators: Alex Greenwood, ECD Director; Nell Selander, ECD Deputy Director and Julie Barnard,
Economic Development Coordinator
Negotiating Parties: Camino Royale Investment Corporation and Somil Gandhi
Under Negotiations: Price and terms
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