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HomeMy WebLinkAboutApril 12, 2021 Special Mtg MinutesMINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY OF THE CITY OF SOUTH SAN FRANCISCO HELD ON APRIL 12, 2021 The meeting was called to order by Chairperson D. Vong-Spillan at 6:O7pm, followed by the Pledge of Allegiance. Present were as follows and a quorum was declared: PRESENT: Commissioners S. Pitocchi, D. Vong-Spillan, L. Mercado and M. Rashid Commissioner T. Powell was not present for roll call but did attend the meeting at 6:20pm ABSENT: L. Trujillo PUBLICCOMMENTS: None PREVIOUS MINUTES: A motion was made by Vice Chair L. Mercado to approve the minutes of February 8, 2021 with proposed corrections and seconded by Commissioner S. Pitocchi, motion passed unanimously. A motion was made by Vice Chair L. Mercado and seconded by Commissioner S. Pitocchi that the minutes of March 4, 2021 be approved. Motion passed unanimously A motion was made by Vice Chair L. Mercado and seconded by Commissioner S. Pitocchi that the minutes of March 8, 2021 be approved. Motion passed unanimously. CLOSED SESSION: The Board went into closed session at 6:25pm and came out of closed session at 6:27pm. No report from closed session TRAINING: Al Casciato, presented the training on BOARD GOVERNANCE. OLD BUSINESS: The Roofing Project Subcommittee (Chairperson D. Vong-Spillan and Executive Director L. Taylor) reported on the discussions they had with solar companies regarding the benefits of adding solar panels to the roofing project. Chairperson D. Vong- Spillan, explained the benefits of adding Solar and the SOMAH program which provides a subsidy for Low Income Housing Authorities to install solar.panels. Executive Director L. Taylor stated a new assessment of the roofs needs to be completed before putting the roofing project out to bid since it has been 2 years since the last assessment was made. After the roofs are inspected we will have an accurate count of how many roofs need to be replaced in phase 1 of this project. Once that assessment is completed we will identify where the solar panels will be placed and provide the specs for the Bid package. OLD BUSINESS—Continued Vice Chair L. Mercado suggested we ask Tesla what they can provide for roofing and panel installation. Vice Chair L. Mercado also made a request to ask the solar companies we are communicating with if they can provide battery hookup and what is the cost? Executive Director L. Taylor stated she will follow up with that request and will reach out to other Housing Authorities who have installed Solar and have participated in the SOMAH program to get their reviews on the process. REPORT FROM EXECUTIVE DIRECTOR: • HUD compliance rating for the SSF Housing Authority is at 100% for the month of April • The SSF Housing Authority submitted a proposal for a Health & Safety Grant in the amount of $125,000 to do mold testing/remediation if needed. Enhance safety features such as more cameras, better lighting, expanding and reinforcing the security fence around the complex. The grant request includes upgrades to some units to add showers vs bath tubs. Grant deadline is June 30th so should have a response after that date if our grant request is approved. • Moratorium on evictions has been extended to June 30, 2021, the SSF Housing Authority will work with at risk families, by assisting them with the State Rent Relief application process. Those that don't qualify will be offered payment plans/promissory notes. • Live -Scan Application still in process, waiting for determination letter which the State requires as part of the application process. • The City of SSF Streets Dept. came out and patched a few pot holes and informed us that C Street is scheduled for paving in 2022 • Audit for 2020 is underway and unaudited financials for 2021 are due by May 31, 2021 • PPP Loan Application has been submitted, a Special Meeting will be called if we are approved so that we can review the terms of the loan before signing. • Website is almost completed, still need photos and bios Chairperson D. Vong-Spillan suggested to Executive Director L. Taylor that a document should be created with a list of items that need follow up so they are checked off when completed. Follow-up Items that were asked of the former Executive Director should also be added to that list. Commissioner S. Pitocchi stated some of those items could be found in the excel spread sheet that the board had worked on sometime ago. Commissioner S. Pitocchi asked if letters were sent to the Community thanking them for their support in completing the yearly inspections. Executive Director L. Taylor confirmed that the letters were sent out with the Community Newsletter and will forward a copy of the Board. CLOSED SESSION: Board went into closed session at 8:00pm to review Voucher #1066 Legal Services, Board came out of closed session at 8:05pm. No report given APPROVAL OF DISBURSEMENTS: a motion was made by Vice Chair L. Mercado to approve Disbursement Management Vouchers #1049 to #1080 and all ACH payments listed. Motion was seconded by Commissioner S. Pitocchi, motion passed unanimously by the Board. COMMENTS FROM COMMISSIONERS: Commssioner S. Pitocchi stated he was happy to be reappointed and looks forward to serving with fellow Commissioners. Commissioner S. Pitocchi requested that a letter be sent to former Commissioner L. De Paz thanking him for his service on the Board. Meeting adjourned at 8:07pm Seal Chairperson Attest Secretary