The URL can be used to link to this page

Home My WebLink About2021.05.25 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, May 25, 2021 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibrary Board of Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://ssf-net.zoom.us/j/83347950780?pwd=ZlRmSGZlKzgzNUxBMUxGemp1M05rdz09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 833 4795 0780 Passcode: 632758 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,May 25, 2021 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:April 27,2021LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update b)Library Reopening Update VIII.NEW BUSINESS a)Review of recent and pending City facility naming/renaming requests b)Summer Learning Challenge presentation–Shawnte Santos, Library Program Manager c)Budget Reductions carryover-Fiscal Year 2020-2021 and FY 2021-2022continuation d)Library Board meeting going forward –onsite, remote, hybrid discussion IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)The South San Francisco Public Library is OPEN! Please visit https://www.ssf.net/departments/library/locations-hoursfor current hours and https://www.ssf.net/Home/Components/News/News/8152/1809for our FAQs. b)Set up an appointment for Virtual Tech Drop-Into get all your technology related questions answered by staff through Zoom.If you want to set up an appointment,call and leave a voicemail at (650) 829 -3860.You can also request an appointment by sending an email [email protected] will contact you to set up a day and time. c)The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. This month’s selection is Love in the Time of CholerabyGabrielGarcía Márquez.Please email [email protected] the Zoom link. XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,June 22,2021,6:00pm Place:TBD South San Francisco Public Library Board of Trustees Unapproved Minutes April 27, 2021Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Mary Giusti,Liru Chin, Hector Camacho, and Claire Ramsey.Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;andElia Moreno, Administrative AssistantII.Guests: Kumkum Gupta. APPROVAL OF MINUTES Motion to approve the minutes fromtheMarch23, 2021meeting was made, seconded and approved as presented. PUBLIC COMMENTS KumkumGuptacommendsLibraryDirector,ValerieSommer;AssistantLibraryDirector,Adam Elsholz;andstaffforthewaytheMainLibraryislooking–Itislookingbeautiful. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update Furniture, fixtures and equipment phase is still in process for the project.The project, has had a number of complicated delays thatbrieflyslowed the work on the new Community Center. Items have been resolved and the project is back on track. Thearchitects are working on updated renditions of the spaces. Pictures and presentation of the updates may be given at the next meeting to the Library Board of Trustees. Library Reopening Plans –Adam Elsholz, Assistant Library Director SSFPL is continuing to provide Curbside Pickup. .Both Main and Grand Avenue Libraries will rd be reopening on Monday, May 3. Computer use and public seating will not be available to patrons. Reopening date of the AMH is not set. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –April 27, 2021 rd Library Schedules starting Monday, May 3is as follows: Main Library (West Orange Ave.) Mon 11 to 6 Tues 12 to 7 Wed 11 to 6 Thurs 12 to 7 Fri 11 to 6 Sat 11 to 4 Sun 2 to 5 Grand Ave. Branch Library Mon 11 to 6 Tues 11 to 6 Wed 12 to 7 Thurs 11 to 6 Fri 11 to 6 Sat 11 to 4 Sun Closed NEW BUSINESS Discussion and Motion to Amend the Library Use Policy The Library Board of Trustees reviewed and discussed the Library Use Policy. The board decided to continue to revise the policy and discuss further ata later meeting. Discussion and Motion to Amend the Suspension of the Library Privileges Policy The Library Board of Trustees reviewed and discussed the Suspension Library Privileges Policy. A motion to amend was made, seconded and approved. Discussionand Motion to Reapprove Changes to the Master Fee Schedule The Library Board of Trustees reviewed and discussed the Master Fee Schedule. A motion to reapprove changes was made, seconded and approved. AGENDA BUILDING NewCommunity Civic Center Campus Update; COVID-19 Response and Recovery Plans; Summer Learning Challenge; Library budget update. ANNOUNCEMENTS The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. This month’s selection is The Soul of Americaby Jon Meacham. Please email [email protected] the Zoom link. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –April 27, 2021 GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 6:47P.M. Respectfully Submitted: Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment #1 Literacy Services April 2021 Community Learning Center K - 5 Youth - CLC Programs # video attendees#emails # callsattendance Homework Club - 3rd106 Homework Club - 4th173 Homework Club - 5th 293 Youth Totals 000572 Youth - CLC Programs # video attendees#emails Name of Program# callsattendance HWC Extended Program74 Teen Totals 00074 CLC Adult Programs# programs# Attended Unemployment Lab22 Adult Classes00 Parent workshops12 SSF Adult school00 34 CLC Programs Total Collaborations# Calls Referals00 Collaboration Total 00 Attachment #1 Literacy Services April 2021 PROJECT READ # video # of # of # Calls TOTAL Family Programs attendeesMaterials Programs 195 Learning Wheels - SSF 8109168 0 Learning Wheels - San Bruno 0 Learning Wheels - Daly City Learning Wheels - Colma 0 Nutrition/Science 364 Family For Literacy SSF 43173256 0 Family For Literacy San Bruno Total 124182424559 # of# # Calls TOTAL Adult Programs Programsappt 322 Tutoring 46969 VITA Tax Preparation 0 0 0 726971 Total #Volunteer Tutoring Volunteer Statistics Detail TutorsLearners VolunteersHours Tutors26 VITA volunteers1680 VITA Virtual Volunteers210 TOTAL 2096 Total Attachment #2 Attachment # 2 May 14, 2021 TO:CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM:Mike Dillon and Christina DiCaro, CLA Lobbyists RE:News From the Capitol Budget Update -22 STATE BUDGET Governor proposes $50 million for library constructionand fundingfor library broadband projects This morningGovernor Gavin Newsomheld a press event in order to present the 2021-22 State Budget.process allows Governor Newsomthe abilityto update his January Budget to reflect the April (or in this case, May) tax receipts and federal funding allotments. In theMay Revisiondocument the Governor Revision stands in stark contrast to the budget of one year ago. Compared to a projected budget deficit of $54 billion a year ago, the state now has a projected $75.7 billion surplus. Combined with over $25 billion in federal relief, this supports a $100 billion California Comeback Plan a once-in-a- life- standing challenges and provide opportunity for every California family regardless of their income, The Governor proposes spending the large surplus in areas such as: $12 billion immediate relief direct payments to taxpayers ($600 checks, etc.), $12 billion for homeless solutions and affordable housing, $10.9 billion to pay down retirement liabilities for employees under PERS and STRS, $3.6billion for jobs and infrastructure, $7 billion for broadband connectivity, $5.1 billion for drought resilience, etc. added,This is Included in the proposals for public libraries under the State Library Budget are the following items: INFRASTRUCTURE An increase of $50 million in one-time General Fund for an equity- focused matching grant program to support locallibrary infrastructure. Broadband AccessAn increase of $35 million one-time General Fund available through 2024-25, to expand broadband access to isolated and under-served communities through a collaborative partnership of local education agencies, regional libraries, and telehealth providers and leverage available federal funds through the E-Rate Program.(Note: this is an effort to try to build out broadband service in hard-to-reach or unserved communities by using the concept of maximizing resources by pulling fiber for a collection of anchors in the community instead of for just one component e.g. the library or a health clinic.) Broadband Capacity and Equipment GrantsAn increase of $6 million one-time General Note: this is the program launched by CLA, the Corporation for Education Network Initiatives in California, and the State Library Attachment # 2 several years ago to connect public libraries to the high-speed, broadband backbone operated by CENIC. While numerous libraries have been connected to CENICto date, there are still a large group of libraries that have not been able to connect.This funding would make that possible.) EDUCATION An increase of $15 million one-time General Fund to An increase of $6.4 million one-time General Fund to support a two-year OTHER INVESTMENTS An Increase of $1.6 million one-time General Fund and $220,000 ongoing General Fun $7 billionproposal called, ann to: expand broadband infrastructure, increase affordability, and enhance access to broadband for all combination of federal ARPA funds and state funds to build out a- network.The statewide network will incentivize providers to expand service to unserved and underserved areas by substantially reducing their upfront infrastructure costs, creating new opportunities for municipal fiber ne the Senate Democrat Caucusthat they are seeking $1 Billionfor public library infrastructure (new builds, renovation/remodels, etc.), plus a public librarybroadband connectivitycomponentin this fines. On Wednesday, May 12 the Senate Budget Subcommittee on Education Finance held an informational hearing on the game-changing Senate proposal for public libraries. The Legislative -level overview of the proposals and State Librarian Greg Lucas offered context regarding the impact on the library community during his testimony. We testified on behalf of CLA in strong support of the Senate Democratspackage and we also thanked the Senate President pro Tem Toni Atkins, Senate Budget Chair Nancy Skinner, Senate Budget Subcommittee Chair John Laird and their staff for actively working with CLAas we continue to put the details of the package together. In terms of mechanics, discussionswill begin moving quickly, with the Senate and Assembly Budget May. The Assembly will do the same, and then both budgets will need to be negotiated and reconciled with required to send the Governor a Budget by June 15. Attachment # 2 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES NB Attachment #1 NB Attachment #1 NB Attachment #2 LIBRARY BUDGET REDUCTIONS FY 20-21 AND PENDING FOR FY 21-22 Stafffrozen positions/reductions20-21: F/T Librarian II Reference, Programming, Collection Management, Cataloging $152,400 P/T hourly – Library Assistant I .25 FTE Tech drop-in and Makerspace $16,540 P/T hourly – Library Clerk .18 FTETech drop-in and Makerspace $ 8,635 P/T hourly – Office Specialist – Project Read .5FTE $34,157 Total Staffing Reductions: $211,732 Materials and Services reductions: DescriptionAmount Reduce DVD, CD, and books on CD ($5,000 $36,208 children’s) Cancel online research subscriptions not tied to $ 20,000 library network purchases ( Library materials catalogingand processing Eliminate some materials processing supplies $ 2,000 Reduce cataloging/ processing $ 25,000 steps/services Lower use of postage $ 2,000 Reduce library programs $ 6,000 Limit conference attendees to presenters and $ 3,000 necessary staff Reduce number of interns and $ 4,000 volunteers/fingerprinting Reduce Adult book budget $ 20,000 Reduce Children’s Book Budget $ 10,000 Reduce basic maintenance funds $ 9,900 Reduce programs & grant participation $4000 Supplies and Services Reductions $ 142,108