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Home My WebLink About2021.04.27 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, April 27, 2021 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibraryBoard of Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://ssf-net.zoom.us/j/83347950780?pwd=ZlRmSGZlKzgzNUxBMUxGemp1M05rdz09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 833 4795 0780 Passcode: 632758 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,April 27, 2021 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:March23,2021LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update b)Library Reopening Plans –Adam Elsholz, Assistant Library Director VIII.NEW BUSINESS a)Discussion and Motion to Amend the Library Use Policy(NB –1) b)Discussion and Motion to Amend the Suspension of Library Privileges Policy(NB -2) c)Discussion and Motion toReapproveChanges to the Master Fee Schedule(NB –3) IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)Both South San Francisco Public Library locations have suspended walk-in services to minimize in-person contact due to COVID19.We are providing Curbside Pickup Services; book drops are open. The Main Library Self-Service Lobby is now available to patrons on Mondays and Tuesdays, 2:00 –5:00 PM and Saturdays, 11:00 AM –2:00 PM. Please visit our website for updates and further information: https://www.ssf.net/departments/library. b)Set up an appointment for Virtual Tech Drop-Into get all your technology related questions answered by staff through Zoom.If you want to set up an appointment,call and leave a voicemail at (650) 829 -3860.You can also request an appointment by sending an email [email protected] will contact you to set up a day and time. c)The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. This month’s selection is The Soul of America by Jon Meacham.Please email [email protected] the Zoom link. XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,May 25,2021,6:00pm Place:TBD South San Francisco Public Library Board of Trustees Unapproved Minutes March23, 2021Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Mary Giusti,Liru Chin, Hector Camacho, and Claire Ramsey.Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;Karla Bourdon, Literacy Services Program Manager; Mary Ann Cordova, Literacy Services Coordinator; andElia Moreno, Administrative AssistantII. APPROVAL OF MINUTES Motion to approve the minutes fromtheFebruary 23, 2020meeting was made, seconded and approved as presented. PUBLIC COMMENTS DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update Furniture, fixtures and equipment phase is still in process for the project.A digital sign is also being designed to be placed next to the new building to draw in the community. City staff is currently working with Genentech and Amgen on naming opportunities for their donations. The project website will be updated with new building pictures. Library Reopening Plans –Adam Elsholz, Assistant Library Director San Mateo County has moved into the orangetier. Library staff is now eligible to receive th COVID vaccinations. Beginning Monday, April 5, the Library will reopen but with limited access to the community. The lobby will be available for Library patrons to browse and pickup holdsat the Main Library. Full browsing is tentatively scheduled for the month of May, The Community Learning Center Computer Lab is open, by appointment, for essential uses. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –March23, 2021 NEW BUSINESS Out of School Program –Karla Bourdon, Literacy Services Manager & Mary Ann Cordova, Literacy Services Coordinator Literacy Services Manager, Karla Bourdon, and Literacy Services Coordinator, Mary Ann Cordova, presentedon the Out of School Program ran from the Community Learning Center. The Library Board of Trustees viewed the Out of School program video orientation for parents. Currently, the program holds a total of 40 students in order to comply with CDC COVID-19 safety regulations. AGENDA BUILDING NewCommunity Civic Center Campus Update; COVID-19 Response and Recovery Plans. ANNOUNCEMENTS In observance of Easter, there will be no Library phone, email or curbside pickup services on th Sunday, April 4. The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The Aprilselection is The Sun Also Rises by Ernest Hemingway. Please email [email protected] the Zoom link. A proclamation will be presented in honor of National Library Week at the City Council meeting on Wednesday, March 24th GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 6:52P.M. Respectfully Submitted: Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 2 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES NB - 3 Master Fee Schedule Draft Changes for 2020/2021 CHANGES PRESENTED (AND APPROVED) AT THELIBRARY BOARD OF TRUSTEES ONJuly 28, 2020 and AUGUST 25, 2020 LIBRARY DEPARTMENT Damaged and Missing Materials(See also Lost,Replacement Charges) Unless noted otherwise, all fees became effective on July 1, 1993 AV Materials (contents or item damage)Actual cost of each item, plus a processing fee. \[June 26,2002R:63-02\] CD/DVDcases, replacement of lost or damaged$5.00 (includes item cost and staff time) (July 28, 2020) Per Case Proratedcost of set, plus processing fee Missing book, DVD, etc. from set Prorated cost of set, plus processing fee Missing, CD – from audio book \[June 9, 2004 R:53-2004\] vendors that offer replacement Books Actual cost of each item, plus a processing fee. EquipmentActual cost of each item, plus a processing fee. Fines for Overdue Materials – Adult Borrowers Adult Materials, Books, audio, video, $0.25 daily; $8.00 maximum per item \[June 22, 2005 R:72-2005\] magazines, DVDs, etc. Children's Materials –books, audio, video, $0.15 daily; $3.90maximum per item. \[June 11, 2003 R:48-02\] magazines, DVDs etc. (only affects adult borrowers) NB - 3 Lost, Replacement Charges Books, AV, equipment, etc.Actual cost for each item, plus a processing fee. Note: Rare/Out-of-Print materials – charges may reflect current value, whichever is higher amount. \[June 9, 2004 R:53-2004\] Magazines --See processing fee belowActual item cost, plus a processing fee. Processing Fee (Peninsula Library Automated Network policy) applies to all materials. Catalogued materials$5.00 each Generic materials$2.00 each Refunds for lost and paid Library materials will be made within 90 days of payment, and only for items not more than 1 year overdue. Lost and paid audiovisual pieces/partsare not refundable. Refunds will be made for items paid for at a South San Francisco Public Library. An SSF payment receipt must accompany refund requests. The processing fee is non-refundable. Refunds are processed through the Finance Department and mailed to the patron. Refunds can takeup to 1month to process.\[June 13, 2007 R:57-2007\] Miscellaneous Charges Past due patron accounts referred to a$10.00 per referral \[June 28, 2000; R:77-00\] collection agency PayPal Convenience Fee (for processing $0.50 per transaction online financial transactions for fee-based services such as Interlibrary Loan requests and obituary searches) Black & White Computer Printouts$0.15 per sheet \[June 9, 2004; R: 53-2004\] Color Computer Printouts$0.50 per sheet \[June 9, 2004; R: 53-2004\] History Book –SSF$5.00 each. \[June 22, 2005 R:72-2005\] Postcards --SSF, 3.5" x 11", black & white$0.50 each. –b&w; $1.00 –color \[June 22, 2005 R:72-2005\] or color. Microfilm Copies$0.25 each \[July 14, 1999; R: 101-99\] Photocopy$0.20 per page \[June 11, 2003, R: 48-2003\] Postcard, IDPrice set by United States Postal Service Out of County Reserve/Interlibrary Loan$3.00 for SSF residents; $10.00for non- residents collected at the time the reserve is placed. \[June 13, 2007; R: 57-2007; R: July 28, 2020)\] Returned Check, Insufficient FundsSee Finance DepartmentSection in Master Fee Schedule USB DrivesActual Cost of unit Field Trip FeeActual cost of transportation & admission. \[July 22, 2009; R: 73-2009\] NB - 3A Master Fee Schedule Draft Changes for 2021/22 CHANGES TO BE RE-APPROVEDAT THELIBRARY BOARD OF TRUSTEES ONAPRIL 27, 2021 (NOTE: Changes to the Master Fee Schedule were delayed due to the pandemic and were not formally accepted by CC for fiscal year 2020/2021) LIBRARY DEPARTMENT Damaged and Missing Materials(See also Lost, Replacement Charges) Unless noted otherwise, all fees became effective on July 1, 1993 AV Materials (contents or item damage)Actual cost of each item, plus a processing fee. \[June 26,2002 R:63-02\] CD/DVDcases, replacement of lost or damaged$5.00(includes item cost andstaff time) Per Case$2.00each Liner notes, cover sleeves$2.00 each \[June 22, 2005 R:72-2005\] Missing book, DVD, etc. from set Proratedcost of set, plus processing fee Missing, CD – from audio bookProrated cost of set, plus processing fee \[June 9, 2004 R:53-2004\] vendors that offer replacement Books Actual cost of each item, plus a processing fee. EquipmentActual cost of each item, plus a processing fee. Fines for Overdue Materials – Adult Borrowers Adult Materials, Books, audio, video, $0.25 daily; $8.00 maximum per item. \[June 22, 2005R:72-2005\] magazines, DVDs, etc. Children's Materials –books, audio, video, $0.15 daily; $3.90maximum per item. \[June 11, 2003 R:48-02\] magazines, DVDs etc. (only affects adult borrowers) NB - 3A Lost, Replacement Charges Books, AV, equipment, etc.Actual cost for each item, plus a processing fee. Note: Rare/Out-of-Print materials – charges may reflect current value, whicheveris higher amount. \[June 9, 2004 R:53-2004\] Magazines --See processing fee belowActual item cost, plus a processing fee. Processing Fee (Peninsula Library Automated Network policy) applies to all materials. Catalogued materials$5.00 each Generic materials$2.00 each Refunds for lost and paid Library materials will be made within 90 days of payment, and only for items not more than 1 year overdue. Lost and paid audiovisual pieces/partsare not refundable. Refunds will be made for items paid for at a South San Francisco Public Library. An SSF payment receipt must accompany refund requests. The processing fee is non-refundable. Refunds are processed through the Finance Department and mailed to the patron. Refunds can takeup to 1month to process.\[June 13, 2007 R:57-2007\] Miscellaneous Charges Past due patron accounts referred to a$10.00 per referral \[June 28, 2000; R:77-00\] collection agency PayPal Convenience Fee (for processing $0.50 per transaction online financial transactions for fee-based services such as Interlibrary Loan requests and obituary searches) Black & White Computer Printouts$0.15 per sheet \[June 9, 2004; R: 53-2004\] Color Computer Printouts$0.50 per sheet \[June 9, 2004; R: 53-2004\] History Book –SSF$5.00 each. \[June 22, 2005 R:72-2005\] Postcards --SSF, 3.5" x 11", black & white$0.50 each. –b&w; $1.00 –color \[June 22, 2005 R:72-2005\] or color. Microfilm Copies$0.25 each \[July 14, 1999; R: 101-99\] Photocopy$0.20 per page \[June 11, 2003, R: 48-2003\] Postcard, IDPrice set by United States Postal Service Out of County Reserve/Interlibrary Loan$3.00 for SSF residents; $5.0010.00for non-residents collected at the time the reserve is placed. \[June 13, 2007; R: 57-2007\] Returned Check, Insufficient FundsSee Finance DepartmentSection in NB - 3A Master Fee Schedule USB Drives Actual Cost of unit Field Trip FeeActual cost of transportation & admission. \[July 22, 2009; R: 73-2009\]