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Home My WebLink About2021.01.26 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, January 26, 2021 Teleconference Meeting Notice 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, the Library Board of Trustees Meeting will be conducted by teleconference only pursuant to the provisions of the Governor’s Executive Order’s N-25- 20 and N-29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we will proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen to this meeting via Zoom: Meeting link: https://ssf-net.zoom.us/j/83347950780?pwd=ZlRmSGZlKzgzNUxBMUxGemp1M05rdz09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 833 4795 0780 Passcode: 632758 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment on the subject line of your email. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Secretary HECTOR CAMACHO Member LIRU CHIN Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, January 26, 2021 Teleconference Meeting Notice (instructions on cover sheet) 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: November 24, 2020 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. LIBRARY DIRECTOR’S REPORT VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) New Main Library and Parks & Recreation Community Center Update b) COVID-19 response and recovery plans VIII. NEW BUSINESS a) 2021 Election of Officers b) Review of Library Metrics (NB – 1) c) Library Board Handbook Feedback & Questions IX. AGENDA BUILDING X. FEATURED ANNOUNCEMENTS. a) Both South San Francisco Public Library locations have suspended walk-in services to minimize in-person contact due to COVID19. With the ICU capacity of the Bay Area below 15%, the Bay Area Regional Stay at Home Order is in effect. For the safety of the public and our staff, curbside services will be temporarily suspended effective Thursday, December 17, 2020. Our book drops will also be closed until further notice. Please visit our website for updates and further information: https://www.ssf.net/departments/library. b) Upcoming holidays: In observance of President’s Day, there will be no Library phone or email services on Sunday, February 14, 2021 and Monday, February 15, 2021. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, February 23, 2021, 6:00 pm Place: TBD South San Francisco Public Library Board of Trustees Unapproved Minutes November 24, 2020 Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00 P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present: Diane Huddleston, Mary Giusti, Hector Camacho, Liru Chin and Claire Ramsey. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director; Anna Taloma, Grand Avenue Branch Manager; and Elia Moreno, Administrative Assistant II. Guest: John Baker. APPROVAL OF MINUTES Motion to approve the minutes from the October 27, 2020 meeting was made, seconded and approved as presented. PUBLIC COMMENTS Former Library Board member Pat FitzPatrick wishes the best to the new Library Board members: “Claire and Hector, I hope you both find membership on the library board as rewarding as I did. Best wishes for a long and productive time with the library.” DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update A virtual or hybrid groundbreaking is tentatively scheduled for mid- January. The event will include very few individuals in person; attendance to follow COVID-19 safety measures. The construction bid has been accepted – the chosen bid was from Swinerton. Fundraising has continued in a more limited fashion due to the impact of COVID and understanding that food/shelter are also major fundraising needs at this time. Coronavirus, COVID-19, Response and Recovery Plan Due to COVID-19 surges, a date for “browse by appointment” has not yet been set. Although a reopening is still in question, Library staff continues to plan in order to be prepared when the County of San Mateo returns to the orange/ yellow tiers. For reopening, staff will prepare the South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes – November 24, 2020 Library with sanitizing stations, regular book cart and book shelf cleaning, as well as wiping down Self Check stations patrons have finished using. NEW BUSINESS Nominations for 2021 Slate of Officers Nominations of officers were made as follows: Diane Huddleston as President; Mary Giusti as Vice President; Liru Chin as Secretary. The official election of officers is scheduled to take place during the January 26, 2021 meeting. AG ENDA BUILDING New Community Civic Center Campus Update; COVID-19 Response and Recovery Plans; Review of Library Board Handbook; Election of Officers. ANNOUNCEMENTS Normal walk-in Library services and programs are suspended while County health orders in regards to the COVID-19 health emergency are in place. The upcoming holiday schedule is as follows: Christmas – Staff will be available for half day on Thursday, December 24th; there will be no Library services on Friday, December 25th. New Year’s – Staff will be available for half day on Thursday, December 31st; there will be no Library services on Friday, January 1, 2021. A proclamation for former Library Board members, Pat FitzPatrick and Robert Turnberg, will be presented at the December 1st Special City Council meeting. A proclamation for Mayor Garbarino will be presented at the December 9th City Council meeting, thanking him for all his years of service. GOOD AND WELFARE Library Board members and Library staff welcome Hector Camacho and Claire Ramsey to the Library Board of Trustees. We all look forward to working with you both. ADJOURNMENT There being no further business, the meeting was adjourned at 6:33 P.M. Respectfully Submitted: Mary Giusti, Library Board of Trustees Secretary Valerie Sommer, Library Director Literacy Services December Literacy 2020 Statistics Youth - CLC Programs # calls # video attendees #emails attendance Name of Program # calls # video attendees #emails attendance Homework Club - 3rd 2 92 Homework Club - 4th 10 152 Homework Club - 5th 10 185 Youth Totals 22 0 0 429 Teen Totals 0 0 0 0 CLC Adult Programs # programs # Attended Unemployment Lab 7 20 Adult Classes 4 19 Parent workshops 4 7 SSF Adult school 0 0 CLC Programs Total 15 46 Collaborations # Calls Referals 0 0 Collaboration Total 0 0 Community Learning Center K - 5 Youth - CLC Programs Attachment 1 Literacy Services December Literacy 2020 Statistics Family Programs # of Programs # Calls # video attendees # of Materials TOTAL Learning Wheels - SSF 0 Learning Wheels - San Bruno 1 1 Learning Wheels - Daly City 1 1 Learning Wheels - Colma Nutrition/Science 2 2 Family For Literacy SSF 3 56 80 31 136 Family For Literacy San Bruno 3 4 3 Total 3 63 80 35 143 Adult Programs # of Programs # Calls # Video TOTAL Tutoring 1 8 8 VITA Tax Preparers 1 11 11 0 0 0 Total 2 19 0 19 Volunteer Statistics Detail # Volunteers Volunteer Hours Tutoring Tutors Learners Tutors 9 18 9 9 VITA volunteer orientation 7 7 TOTAL Active 9 9 Total 16 25 PROJECT READ Attachment 1 January 14, 2021 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon and Christina DiCaro, CLA Lobbyists RE: News From the Capitol GOVERNOR NEWSOM’S 2021-22 BUDGET: LIBRARY FUNDING PROPOSED Senate and Assembly Conduct Overview Hearings Last Friday, Governor Gavin Newsom released his January 2021-22 State Budget, which featured almost $10 million in proposed new funds for popular public library programs. On Friday, you may have received a notice from the State Librarian, highlighting the good news from the Governor’s plan. Here is the specific detail from the Governor’s Budget:  Zip Books: “An increase in $1 million ongoing General Fund to support the online purchase and delivery of library books through the Zip Books Program. This no-cost service is an alternative to traditional interlibrary loan and enables library patrons to more efficiently request and receive books not available at their local library.”  Lunch at the Library: “An increase of $800,000 ongoing General Fund for library districts to develop summer meal programs for students in low-income communities.”  Community Outreach Vehicles and Bookmobiles: “An increase of $3 million one- time General Fund to provide grants to underserved local libraries for the purchase of a bookmobile or community outreach vehicle.”  Early Learning and After School Programs: “An increase of $5 million one-time General Fund to provide grants to local libraries to support early learning and after -school programs.” It is important to note that in the case of the Zip Books and Lunch at the Library proposed appropriations, the Governor is suggesting that those dollars be “ongoing” in nature – meaning that the funding would be continuous, year-to-year unless adjusted by a future Budget action. “Ongoing” funds would give public libraries a better opportunity to make plans and assumptions about programs. The other two programs – Community Outreach Vehicles and Bookmobiles and Early Learning and After School Programs – are proposed for “one-time” funding, meaning that the dollars must be spent in fiscal year 2021-22 and the funds are not continuous. You may have read in media reports that that state is experiencing a higher than anticipated amount of revenues, which have materialized in the form of a one-time surplus of $15 billion. The Governor is reluctant to commit too much in the way of ongoing funding to programs due to a projected downturn in the state’s revenues, anticipated to be as much as an $11 billion Budget deficit by 2023-24. Thus, the use of one-time funds allows the Governor to make investments in programs without the long-term commitment. Attachment 2 On Monday, the Assembly Budget Committee met to hear a presentation on the Governor’s Budget from representatives from the Department of Finance, as well as a high-level analysis of the Governor’s proposal from the state’s Legislative Analyst ’s Office. The Legislative Analyst called the Governor’s proposed budget “overall, a reasonable mix of one -time and ongoing funds.” However, he noted that the Administration’s Budget was developed prior to the federal CARES Act adoption, and those components would need to be woven into the larger discussion regarding the state’s fiscal picture. The Senate Budget Committee held a similar overview today, with Chairwoman Nancy Skinner announcing that the budget subcommittees (that hear the various subject matter segments of the proposed Budget) “will begin meeting earlier than normal.” The Chair indicated that hearings would be accelerated in order to assist the Governor with his goal of pushing forward some of his “immediate need” proposals and to help the Senate juggle its ongoing challenge of lack of available hearing rooms that are of sufficient size to allow Senators and staff to safely distance. The Budget Subcommittees on Education Finance (where issues related to public libraries and the State Library are heard) in both the Senate and Assembly will begin meeting next week. The Assembly Budget Subcommittee will hear the State Library/public library-related proposals on March 16. As mentioned, the Governor has highlighted several issues that he would like the Legislature to address more quickly than the traditional Budget process allows. The typical Budget deliberation process runs January through June 15th, with most of the Budget subcommittees commencing hearings in February or March with adoption of Budget subcommittee recommendations by late May. This year, the Governor has asked the Legislature to take early action on a $2 billion package to allow schools to safely reopen, a $600 tax refund for low income households, $575 million in small business grants, $2.6 billion to address the eviction moratorium and federal funds, etc. CLA is going to be asking the legislature to consider accelerating the $800,000 proposal for the “Lunch at the Library” program in order to put those dollars to work as soon as possible this year for children in need of meals. We will keep you posted as details continue to unfold. Attachment 2 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES October 2019 to October 2020 NAME Dec'19 Jan'20 Feb'20 Mar'20 Apr'20 May'20 June'20 July'20 Aug'20 Sep'20 Oct'20 Nov'20 Dec'20 Hector Camacho N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A P N/A Liru Chin N/A P A N/A P P P P P P P P N/A Mary Giusti N/A P P N/A P P P P P P P P N/A Diane Huddleston N/A A P N/A P P P P P P P P N/A Claire Ramsey N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A P N/A A = Absent P = Present Attachment 3 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10*10-11 11-12 12-13 13-14*14-15 15-16*16-17 17-18 18-19 19-20 Circulation 432,356 45,085 501,861 491,746 475,049 503,082 601,151 686,733 759,925 560,186 723,610 736,207 701,721 686,491 643,630 565,806 558,106 542,230 582,497 450,637 Hours 112 112 112 97 97 97 97 107 107 86 86 86 86 97 100 100 101 101 101 101 Notes: 2009/2010 - Main Library closed for remodeling for 21 weeks, Grand hours increased to 54 per week during Main closure 2013/2014 - Grand Avenue Library hours increased from 32 to 46 mid-year, hours open averaged 2015/2016 - Grand Avenue Library closed for remodeling 9/2015 - 10/2016 SOUTH SAN FRANCISCO PUBLIC LIBRARY Circulation Statistics 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 00-0101-0202-0303-0404-0505-0606-0707-0808-0909-10*10-1111-1212-1313-14*14-1515-16*16-1717-1818-1919-20Items Circulated Fiscal Year Number of Items Circulated Per Fiscal Year Attachment NB - 1 Fiscal Year 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10*10-11 11-12 12-13 13-14 14-15 15-16*16-17 17-18 18-19 19-20 Borrowers 32,200 34,724 35,204 35,240 28,845 32,287 32,292 35,588 35,826 38,417 41,174 36,254 32,867 34,457 34,600 30,626 32,926 35,529 35,380 30,745 Notes: 2009/2010 - Main Library closed for remodeling for 21 weeks, Grand hours increased to 54 per week during Main closure 2015/2016 - Grand Avenue Library closed for remodeling 9/2015 - 10/2016 Registered Library Card Holder Statistics SOUTH SAN FRANCISCO PUBLIC LIBRARY 0 10,000 20,000 30,000 40,000 50,000 00-0101-0202-0303-0404-0505-0606-0707-0808-0909-10*10-1111-1212-1313-1414-1515-16*16-1717-1818-1919-20Borrowers Fiscal Year Number of Items Circulated Per Fiscal Year Attachment NB - 1 Attachment NB-1