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Home My WebLink About2021.11.23 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES November 23,2021 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibrary Boardof Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://ssf-net.zoom.us/j/83347950780?pwd=ZlRmSGZlKzgzNUxBMUxGemp1M05rdz09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 833 4795 0780 Passcode: 632758 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,November 23, 2021 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:October 26,2021LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update VIII.NEW BUSINESS a)Introduction of Library Program Manager Lara Mayelian b)Discussion and Motion to Approve the 2022 Holiday Schedule(NB –1) c)Nominations for 2022 Slate of Officers d)Discussion on renaming the Community Learning Center in honor of former California State Assemblymember, Mayor and City Council Member Gene Mullin IX.AGENDA BUILDINGfor January 25, 2022meeting a)2022Election of Officers b)Trivia Challenge Recap c)Local school connections and outreach X.FEATURED ANNOUNCEMENTS a)The South San Francisco Public Library is OPEN! Please visit https://www.ssf.net/departments/library/locations-hoursfor current hours and https://www.ssf.net/Home/Components/News/News/8152/1809for our FAQs. th b)The meeting of the Library Board of Trustees scheduled for Tuesday, December 28at 6:00PM has been cancelled. c)Upcoming holidays: rd Christmas–Staff will be available half day on Thursday, December 23; there will be no thth Library services on Friday, December 24and Saturday, December 25. th New Year’s –Staff will be available half day on Thursday, December 30; there will be stst no Library services on Friday, December 31and Saturday, January 1. Martin Luther King Jr. Day –Library facilities will be closed Sunday, January 16, 2022 and Monday, January 17, 2022 in observance of Martin Luther King Jr. Day. XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,January 25, 2022 6:00pm Place:TBD South San Francisco Public Library Board of Trustees MeetingMinutes October 26, 2021Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00 P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Mary Giusti,Liru Chin, Hector Camacho, Liru Chin, Hector Camacho, and Claire Ramsey.Library staff present: Valerie Sommer, Library Director; Valerie Sommer, Library Director; Valerie Sommer, Library Director; Adam ElsholzAdam ElsholzAdam Elsholz, Assistant Library Director; andElia Moreno, Administrative Assistant II. APPROVAL OF MINUTES Motion to approve the minutes from the September 28, 2021meeting meeting meeting was made, seconded and was made, seconded and approved as presented. PUBLIC COMMENTS DIRECTOR’S REPORT The Board reviewed the Director’s Report.The Board reviewed the Director’s Report.The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions, Reference Questions, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2)Library Articles, Issues & Programs (Attachment #2)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3Attendance Chart (Attachment #3Attendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update New Main Library and Parks & Recreation Community Center Project Update New Main Library and Parks & Recreation Community Center Project Update Construction and planning of the New Main Library and Community Center has been very busy. Construction and planning of the New Main Library and Community Center has been very busy. Construction and planning of the New Main Library and Community Center has been very busy. The steel structure foundation has been completed; work is currently being done on the floors The steel structure foundation has been completed; work is currently being done on the floors The steel structure foundation has been completed; work is currently being done on the floors and walls of the new building. Library staff has been involved in various meetings to complete the FF&E process including items like shelving, keying system and signage. NEW BUSINESS Discussion and Motion to Cancel the Regular Meeting of December 28, 2021 A discussion and motion to approve the cancellation of the regular meeting on December 28, 2021 was made, seconded and approved by the Library Board of Trustees. Library Department Budget Narrative FY 2021-22 The Library Board of Trustees was presentedthe Library Department Budget Narrative for Fiscal Year 2021 – 2022. Lists of accomplishments for FY 2020-21 and objectives for FY 2021- 22 werereviewed, as well as the budget overview including the Library position listing and South San Francisco Public Library Board of TrusteesPage 2 MeetingMinutes – October 26, 2021 Operating Expenditures for FY 2021-22. The Library budget has a decrease of $66,208 in book and A/V and a decrease of over $20,000 in digital resourcesin addition to other decreases instituted last fiscal year. Good news - the “frozen” positions ca now be filled per the City Manager and staff is currently recruiting for a f/t Librarian I/II. AGENDA BUILDING NewCommunity Civic Center Campus Update;Discussion and Motion to Approve the 2022 Holiday Schedule; Nominations for 2022 Slate of Officers; Renaming of the Community Learning Center in Honor of Gene Mullin. ANNOUNCEMENTS All Library facilities, including the Main and Grand Avenue Libraries and the Community All Library facilities, including the Main and Grand Avenue Libraries and the Community All Library facilities, including the Main and Grand Avenue Libraries and the Community th Learning Center, will be closed Thursday, November 11in observance of Veterans Day; in observance of Veterans Day; in observance of Veterans Day; and thth Thursday, November 25 and Friday, November 26 for Thanksgiving. for Thanksgiving. for Thanksgiving. th The Project Read Trivia Challenge will be held on Friday, November 19The Project Read Trivia Challenge will be held on Friday, November 19The Project Read Trivia Challenge will be held on Friday, November 19at the South San Francisco Conference Center. th The City Council Reorganization will be held on Tuesday, December 7The City Council Reorganization will be held on Tuesday, December 7The City Council Reorganization will be held on Tuesday, December 7. GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at the meeting was adjourned at the meeting was adjourned at 6:33 P.M. Respectfully Submitted: Liru Chin, LibraryBoard of Trustees SecretaryBoard of Trustees SecretaryBoard of Trustees Secretary Valerie Sommer, Library DirectorValerie Sommer, Library DirectorValerie Sommer, Library Director PPPPP Oct'21 3 PPPPP Sep'21 Attachment PPPPP Aug'21 PPPPP July'21 PPPPP June'21 PPPPP May'21 PPPPP Apr'21 PPPPP Mar'21 PPPPP Feb'21 PPPPP Jan'21 N/AN/AN/AN/AN/A Dec'20 PPPPP Nov'20 PPP N/AN/A Oct'20 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES October 2020 to October 2021 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = Present Attachment NB- 1 SOUTH SAN FRANCISCO PUBLIC LIBRARY 2021 LIBRARY HOLIDAY SCHEDULE The 2021 Library Holiday Closures are as follows: Thursday, December 31, 2020New Year's Eve ½-day (libraries open 10-1) Friday, January 1, 2021 New Year's Day Sunday, January 17 Monday, January18 Martin Luther King Day Sunday, February 14 Monday, February 15 Presidents’ Day Sunday, April 4 Easter Sunday Sunday, May30 Monday,May 31 Memorial Day Sunday, July 4 Monday, July 5 Independence Day (Federal holiday observed) Monday, September 6 Labor Day Sunday,October10 Monday, October 11 Indigenous Peoples Day Thursday, November 11Veterans Day Wednesday, November 24 Closeat 6 p.m. (Main open10-6; Grand open 12–6) Thursday, November 25 Thanksgiving Day Friday, November 26 Day after Thanksgiving Thursday, December 23 Christmas Eveobserved ½-day (libraries open 10-1) Friday, December 24 “Christmas Day” (Federal Holiday observed) Saturday, December 25 Library closed Thursday, December 30, 2021 New Year's Eveobserved ½-day (librariesopen10-1) Friday,December 31, 2021 “New Year’s Day” (Federal Holiday observed) Saturday, January 1, 2022Library closed Approved by the Library Board of Trustees:October 27, 2020; Amended July 27, 2021 Attachment NB-1A SOUTH SAN FRANCISCO PUBLIC LIBRARY DRAFT 2022 LIBRARY HOLIDAY SCHEDULE The 2022 Library Holiday Closures are as follows: Thursday, December 30, 2021 New Year's Eveobserved ½-day (libraries open 10-1) Friday, December 31, 2021“New Year’s Day” (Federal Holiday observed) Saturday, January 1, 2022New Year’s Day - Library closed Sunday, January 16 Monday, January 17 Martin Luther King Day Sunday, February20 Monday, February21 Presidents’ Day Sunday, April17 Easter Sunday Sunday, May29 Monday,May 30 Memorial Day Sunday, July 3 Monday, July 4 Independence Day Sunday,September 4 Monday, September 5 Labor Day Sunday,October9 Monday, October 10 Indigenous People’s Day Friday, November 11Veterans Day Wednesday, November 23 Closeat 6 p.m. (Main open10-6; Grand open 12–6) Thursday, November 24 Thanksgiving Day Friday, November 25 Day after Thanksgiving Friday, December 23 Christmas Eveobserved ½-day (libraries open 10-1) Saturday, December 24 Christmas Eve special hours 10- 1 Sunday, December 25 Library closed Monday, December 26 “Christmas Day” closure (Federal Holiday observed) Friday, December 30 New Year's Eveobserved ½-day (librariesopen10-1) Saturday,December 31 New Year’s Eve special hours 10 - 1 Sunday, January 1, 2023 Library closed Monday, January 2, 2023 “New Year’s Day” (Federal Holiday observed) Approved by theLibrary Board of Trustees: