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Home My WebLink About2006-06-21 e-packet .i.~11. }Al1! {'J'3---:.::.. ;;:,.j.'J:, ~~"~r;: .~ . 0.\ o{ .~ r ,I:'"1.<I-l-t I;;} ;' iq ".J\ ............_ /'-.)} ~~~~/ SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.o. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: M1JNICIPAL SERVICES B1JILDING CITY COUNCIL COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, JUNE 21,2006 6:00 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 21 st day of June, 2006, at 6:00 p.m., in the Municipal Services Building, Community Rooln, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: 1. Call to Order 2. Roll Call 3. Public Comments - comments are limited to items on the Special Meeting Agenda 6:00 - 6:30 pm 4. Resolution approving the South San Francisco Conference Center FY 2006-07 budget 5. Resolution approving interim budget authority for Fiscal Year 2006-07 for the South San Francisco Conference Center and appropriating the conesponding funds 6:30 -7:30 pm 6. . Study Session: Joint Meeting with Cultural Arts Commission to discuss items of mutual interest 7:30 8:30 pm 7. Study Session: Caltrain Station Relocation and JPB Electrification Project 8. Adjournment - ~'t1l S:1N &1\ g - ~~\ (0 n :>-0 ..... t:l ~ v 0 '4'1FO"~\~ Staff Report SP. AGENDA ITEM #4 DATE June 21,2006 TO Honorable Mayor and City Council FROM Conference Center Executive Director RE Conference Center Authority Fiscal Year 2006-2007 Budget RECOMMENDATION The Conference Center Authority (Authority) recommends that the City Council accept and approve the Conference Center Fiscal Year (FY) 2006-2007 Budget. BACKGROUND/DISCUSSION Demand for meeting space in the Conference Center is at an all time high. With the increased usage of the Center and an increase in ancillary revenue (food and beverage, audio/visual, internet services, etc.) expenditures by the Center's clients, the operations revenue projections have increased from the previous year. The amount of confirmed business for FY 2006-07 is at the highest level in the Conference Center's history. Readers of Successful Meetings magazine have chosen the Conference Center to receive the Pinnacle Award for a fourth year. This designation as an outstanding meeting facility and the Center's website continue to be very important marketing tools. South San Francisco hotel occupancies are anticipated to be 68.5% at FY 2005-06 year end. There has been improvement each year in occupancies since their drQp to 52.28% in FY 2001-02. There is a greater improvement in room rates this year over previous years which reflects positively for the City's transient occupancy tax collections. FY 2006-07 occupancy is projected at 69.5%. The Conference Center expenditure request reflects a continuation budget for personnel services and operating programs. A cost-of-Iiving increase for staff is included. There is an increase in temporary event labor to cover the cost for additional security required to patrol the parking lots during evening events. Debt service and property lease budgets cover the Center's requirements. Honorable Mayor and City Council June 21, 2006 Page Two This year's Capital Improvement Budget includes funds for the purchase of a 4,000 sq. ft. tent to be used as additional function space in the area behind the Conference Center. The addition of this space will greatly assist the accommodation of more events and larger events which now have to be turned away as the Center is so often booked. The budget is a not-to-exceed figure; initial revenue projections for the tent indicate the costs of the tent will be recovered in just under three years. This project will go through all review steps with the City of South San Francisco for approval. Other budgeted capital improvements include a complete exterior/interior security system, funds to complete the aesthetic improvements started last fiscal year, funds to repaint/refurbish the entire Conference Center exterior, and funds to replace some kitchen equipment necessary due to thirteen years of use. The FY 2006-07 budget includes a total revenue projection of $3,486,130 and a total expenditure request of $2,843,861. Also included in the FY 2006-07 budget is a capital project request of $1 ,490,334. The fund balance (approximately $1.9 million at FY 2005- 06 year end) continues to be healthy and indicates the Center is able to operate and pay its expenses without General Fund subsidies. Enclosed is the budget document which describes all the details as well as an explanation of the changes from last year's budget. The Conference Center Authority recommends the Fiscal Year 2006-07 Budget to the City Council for their review and subsequent approval. The Authority approved the budget at their June 12, 2006, meeting. If I may answer any questions or clarify any information about the budget, please let me know. .~ andra M. O'Toole Conference Center Executive Director Enclosures: FY 2006-07 Budget Document Resolution SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY FISCAL YEAR 2006-2007 BUDGET June 21, 2006 2SS Sourh ,\Irport Boul""lrd 50mh San FrancISco, California 9~080 lei 650,87-,878 fax 650,8-7 5,)6 \V\V\;\'". 5S fconF.c()rn South San Francisco Conference Center Fiscal Year 2006-07 Budget Revenue and Expenditure Projections - All Sources FY 06-07 FY 05-06 Budget Approved Year-End Reauest Budget Proiection Total Revenue $ 3,486,130 $3,245,500 $3,269,320 Total Expenditures 2.843.861 2.810.357 2.758.769 Surplus $ 642,269 $ 435,143 $ 510,551 - 2 - 6/21/06 South San Francisco Conference Center Fiscal Year 2006-07 Budget Revenue Projections - All Sources FY 06-07 FY 05-06 FY 05-06 Budget Request Approved Budaet Year-End Proiection Conference Center Operations 1,510,000 1,357,500 1,337,000 Transient Occupanc 1,877,830 1,850,000 1,850,000 Tax Interest Income 98,300 38,000 82,320 Total 3,486,130 3,245,500 3,269,320 Expenditure Projections - All Sources FY 06-07 FY 05-06 FY 05-06 Budget Request Approved Budaet Year-End Proiection Conference Center Operations 1.909,546 1,856,507 1,818.769 Debt Service 467,500 471,500 465,000 Property Leases/T a> 466,815 482,350 475,000 Total 2,843,861 2,810,357 2,758,769 6/21/2006 -3- South San Francisco Conference Center Fiscal Year 2006-07 Budget Revenue Projections-Conference Center Operations Percentage of Change - FY2006-07 Budget to FY2005-06 Year-End Projection FY 06-07 FY 05-06 FY 05-06 % Increase Budget Request Approved BudQet Year-End Proiection Decrease Rent 800,000 742,500 711,000 12.52% Food & Beverage 528,000 465,000 470,000 12.34% Event Services 182,000 150,000 156,000 16,67% Total 1,510,000 1,357,500 1,337,000 12.94% 6/12/2006 -4- South San Francisco Conference Center Fiscal Year 2006-07 Budget Expenditure Budget Conference Center Operations Percentage of Change-FY2006-07 Budget to FY 2005-06 Year-End Projection 6/21/2006 -5- Expenditure Budget Conference Center Operations Detail Percentage of Change-FY2006-07 Budget to FY 2005-06 Year-End Projection FY 06-07 FY 05-06 FY 05-06 % Increase Budget Request Approved Budget Year-End Projection Decrease Audit/Payroll Services 13.475 13,450 13,250 1,7% City Finance Services 12,500 12,230 12,230 2,2% General Insurance Property Insurance 12,709 13,863 13,863 -8,3% Liability Insurance 12,178 11,026 11,026 10.4% 24,887 24,889 24,889 00% Bank Charges/Bad Debt Bank Charges 22,000 15,000 20,000 10,0% Bad Debt 6,000 6,000 28,000 21,000 20,000 40,0% Office Machines/Publication/Supplies Postage/Rental Equipment Office Machines 9,650 7,800 9,650 0.0% Computer Supplies 3,500 2,500 3,500 0,0% Office Supplies/Water 4,750 4,500 4,750 00% Postage 5,500 6,000 5.500 0,0% 23.400 20,800 23.400 0,0% Printing 6,000 6,000 4,500 33,3% Utilities Gas/Electric 90,000 85,000 88,000 2,3% Telephone/Long Distance 16,000 12,000 19,700 -18,8% Water 7,000 8,000 6,300 11,1% 113,000 105,000 114,000 -0,9% 1,909,546 1,856,507 1,818,769 5,0% 6/21/2006 -6- South San Francisco Conference Center Fiscal Year 2006-07 Budget Capital Improvement Budget 1, Install Complete Exterior/Interior Security System $ 39,000 2. Paint Lobby Ceiling to Complete Enhancements 9,250 3. Reupholster Lobby Benches, Upholster Lobby Window Seats, Relaminate Front Desk Surfaces, to Complete Enhancements - Relaminate Approximately % of the 400 Tables to Return them to their New Appearance 28,250 4. Replace Steamer and Slicer in the Kitchen - Existing Equipment is 13 years old 16,000 5. Purchase Additional Console for Telephone System to Enable the Availability of More Telephone Lines for Client Use 2,500 6. Repaint and Refurbish Entire Building Exterior - Last Done in 1998 60.000 Subtotal $155,000 -7- 6/21/06 South San Francisco Conference Center Fiscal Year 2006-07 Budget Capital Improvement Budget - Continued Subtotal Carryforward 7. Purchase 4,000 sq. ft. hard-wall tent including flooring, electrical system, lighting system, HVAC system, covered walkways from building, installation, all architectural/ engineering, and other fees. To be used as additional meeting space and will be suitable for all uses. $155,000 Estimate was based on architectural practices and not on actual proposals for the various components of the project. With approval of the budget, an architect will be secured to assist with all aspects of the projects. A proposal has been received from the tent manufacturer; all other costs are very conservative estimates from either the tent manufacturer or Group 4 Architects. It is highly lIikely actual project costs will be less. When fully operational (anticipated to be July 1, 2007), projected revenue will cover costs in just under 3 years. Tent - 4,000 sq. ft. manufactured by Losberger in Germany Foundation Costs Heating, Ventilation, Air Conditioning, Sprinkler System Electrical, Lighting, Power, and Data Systems Erection Costs General Contractors Overhead and Profit Estimating Contingency Design Fees Project Contingency $404,000 32,000 102,000 140,000 50,000 116,480 84,448 232,232 174.174 Recommended budget for this item is a not to exceed figure. The project will go through all review steps with the City of South San Francisco for approval. Total FY 2006-07 Capital Improvement Budget - 8 - 1.335.334 $1,490,334 6/21/06 South San Francisco Conference Center Fiscal Year 2006-07 Budget Unrestricted Fund Balance/Designated/Undesignated Reserves Ending Unrestricted Fund Balance 6/30/05 per Audit $ 1,638,619 510,551 Plus Projected FY 2005-06 Surplus Less FY 2005-06 Capital Expenditures ( 265.317) 1,883,853 Projected Unrestricted Fund Balance 6/30/06 Plus Projected FY 2006-07 Surplus 642,269 Less FY 2006-07 Capital Expenditures (1.490.334) $1,035,788 Projected Unrestricted Fund Balance 6/30/07 ------------------------------------------------------------------------------------------------------------------- Authority Designated Reserves* $500,000 Projected Undesignated Reserves 535.788 Projected Fund Balance 6/30/07 $1,035,788 *Designated Reserve Categories Capital Improvements Insurance Debt Service Contingencies $100,000 100,000 150,000 150,000 $500,000 Total - 9 - 6/21/06 SOUTH SAN FRANCISCO CONFERENCE CENTER Salary Schedule effective July 1, 2006 Sales Assistant (Carol Norcia) Hourly Semi-Monthly Monthly Sales Manager (Teresa Martinez) Hourly Semi-Monthly Monthly Director ot Sales (Dean Grubl) Hourly Semi-Monthly Monthly Security Officer (2) (Tully Mortenson. Conrado Zulaybar) Hourly Semi-Monthly Monthly Security Supervisor (Tota C Talauat) Hourly Semi-Monthly Monthly Facility Service Coordinator (Austin Middleton) Hourly Semi-Monthly Monthly Facility Service Manager (Jorge Cruz) Hourly Semi-Monthly Monthly Business Services Asst. (Part Time) (Carolyn Tam) Hourly Semi-Monthly Monthly Business Services Coordinator (Earsie Johnson) Hourly Semi-Monthly Monthly Director ot Facility Services (Ted Luff) Hourly Semi-Monthly Monthly Controller (Faina Vinarskaya) Hourly Semi-Monthly Monthly Executive Director (Sandra O'Toole) Hourly Biweekly Monthly Sales Assistant 1/1/06 22,32 24 @ 1934.40 46,425,60 1,934.40 3,868.80 Sales Manager 10/16/98 32,29 21 @ 2798.25 67,158,00 2,798,25 5,596.50 Director ot Sales 4/1/00 40.68 21 @ 3525.72 84,617.40 3,525.72 7,051.45 Security Officer (3) 7/1/02 12.38 24 @ 1073.28 25,758.72 1,073.28 25,758.72 2,146.56 Security Supervisor 7/1/02 17.54 24 @ 1520.48 36,491.52 1,520.48 3,040.96 Facility Service Coordinator 7/16/97 22.32 24 @ 1934.40 46,425.60 1,934.40 3,868.80 Facility Service Manager 7/1/93 32.29 21 @ 2798.25 67,158.00 2,798.25 5,596,50 Business Services Asst. (Part Time) 22,32 967.20 24@ 967.20 8/1/99 23,212.80 1,934.40 Business Services Coordinator 22,32 24 @ 1934.40 11/16/96 46,425.60 1,934,40 3,868,80 Director ot Facility Services 4/1/98 38.10 24 @ 3302.12 79,250.88 3,302.12 6,604.25 Controller 5/1/98 38,10 24 @ 3302.12 79,250,88 3,302,12 6,604.25 73,11 Executive Director 9/1/90 5,848,80 26 @ 5848.80 152,068.80 12,672.40 Total 780,002.52 6/21/2006 - 10- SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY FISCAL YEAR 2006-2007 BUDGET Explanations of Changes June 21, 2006 255 Somh'\irport: Bouk\drd Sourh San Fr.l11C1.SCU, Cali forniJ 940S0 tel 650.8c;-,,q7ij 650,f):"".)356 \-\'-V,,"-.x. ss: fcon f.conl Revenue and Expenditure Projections - All Sources - Pages 2 and 9 A surplus of revenue over expenses in the amount of $642,269 is projected. This contributes to the fund balance and provides for capital improvements. The projected Fund Balance at June 30, 2006 is $1,883,853. Revenue Projections - All Sources - Pages 3 and 4 Conference Center Operations - 12.94% increase over FY 2005-06 year-end projections. The FY 2006-07 projections reflect a continued improvement in the amount of revenue already booked and an improving level of business in the hospitality industry. Transient Occupancy Tax - An annual occupancy rate of 69.5% is projected. It is anticipated that FY 2005-06 year-end occupancies will be 68.5% as projected. The market continues to move upward in occupancy; and recovery in hotel room rates is also showing improvement. Currently there are 3136 guest rooms in 30 hotels in South San Francisco; however, the projection is based 2,961 guest rooms. Interest Income - Based on current interest rates. Overall increase in total revenue from FY 2005-06 year-end projection - 6.21% Expenditure Projections - All Sources - Page 3 Conference Center Operations - 5% increase over FY 2005-06 year-end projections. Please see the Operations Detail section for explanations. Debt Service - Amounts reflect a continuation budget. Property Leases/Taxes - Amounts reflect a continuation budget. 2.99% increase over FY 2005-06 year-end projection. Expenditure Projections - Conference Center Operations Pages 5 and 6 Salaries/Benefits - Salary Detail on Page 10 - Salaries for all staff have been increased 3.2% to reflect a cost of living increase. The Executive Director's salary is per employment agreement. Benefits reflect percentages of salaries and actual costs. Operations Services - Detail on Page 5 - Temporary Event Labor has increased due to the addition of off-duty Police security to patrol the outside of the Conference Center during evening events. In addition, with the retirement of one of the security officers, the services have been replaced with contract security. Setup services have increased $1500 per month. Marketing Services - Detail on Page 5 - Decrease from the FY 2005-06 budget reflects the completion of the new website. 6/21/06 All Other Operating Categories - Detail on Pages 5 and 6 - A continuation budget is reflected in all other operating categories. 5% increase over FY 2005-06 year-end projection. Capital Improvements Budget - Pages 7and 8 The purchase of a complete interior and exterior security system has been budgeted. The final work to complete the aesthetic improvements started in FY 2005-06 has been budgeted. In addition to a component for the new telephone system, all other capital items are necessary due to the age of the facility/equipment. The proposed Tent Purchase is explained in detail on Page 8. 6/21/06 RESOLUTION NO. DRAFT 6/21/06 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE CONFERENCE CENTER FISCAL YEAR 2006-2007 BUDGET WHEREAS, South San Francisco Municipal Code S2. 78.010 et seq. requires that the Conference Center budget be approved by the City Council; and WHEREAS, the Conference Center Authority has conducted public meetings, considered available public input, and reviewed the Fiscal Year 2006-2007 budget; and WHEREAS, the Authority found that the budget represented the appropriate level of expenditures for Fiscal Year 2006-2007 and recommended that the proposed budget be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1. The budget identified as the "Conference Center Fiscal Year 2006-2007 Operating Budget" in the amount of $3,486,130 in revenue and $2,843,861 in expenditures is hereby approved by the City Council. 2. The budget identified as the "Conference Center Fiscal Year 2006-2007 Capital Improvement Budget" in the amount of $1,490,334 in capital expenditures is hereby approved by the City Council. 3. Each budget category listed in Municipal Code S2. 78.106 is funded to the limits specified in the proposed budget. 4. The funds collected pursuant to Municipal Code S4.20.035 are hereby appropriated to fund the Conference Center budget. 5. The City Manager and Finance Director are hereby directed and authorized to make the specified funds available to the Conference Center. 6. Copies of the Conference Center budget shall be made available for public review and inspection in the Offices of the City Clerk and Administrative Offices of the Conference Center. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of ,2006 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk ~tll S:1N ~\ g - ~~\ o 0:) :>-0 ..... t:l ~ v 0 '4'l!#'" Staff Report SP. AGENDA ITEM #5 DATE: June 21,2006 TO: Honorable Mayor and City Council FROM: Conference Center Executive Director RE: Fiscal Year 2006-07 Interim Funding for the South San Francisco Conference Center RECOMMENDATION It is recommended by the Conference Center Authority that the City Council approve interim funding for Fiscal Year (FY) 2006-07 for the South San Francisco Conference Center. BACKGROUND To enable the continued operation of the Conference Center while the FY 2006-07 budget is finalized, it is recommended that the City Council approve interim funding for FY 2006-07 for ninety (90) days through September 28, 2006. The interim funding appropriation is one third (1/3) of the approved FY 2005-06 budget. During the ninety (90) days, the Conference Center Authority will consider the budget; and, subsequently, present the budget to the City Council. >i~ Executive Director Attachment: Resolution DRAFT 6/21/06 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING INTERIM FUNDING FOR FISCAL YEAR 2006-07 FOR THE SOUTH SAN FRANCISCO CONFERENCE CENTER WHEREAS, estimates of revenues from all sources and estimates of expenditures required for the proper conduct of activities of the South San Francisco Conference Center for Fiscal Year 2006-07 are being prepared; and WHEREAS, fiscal conditions may require additional time for development of budget priorities; and WHEREAS, it is the intention of the City Council to grant interim spending authority to allow for the continued orderly operation of the South San Francisco Conference Center for a period of ninety (90) days from July 1, 2006; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that it finds: 1. Interim spending authority is hereby granted for a period of ninety (90) days from July 1, 2006, through September 28, 2006, to allow for the continuation of operations and projects of the Conference Center. 2. All amounts necessary for the continued operation of the Conference Center for the ninety (90) day period set forth in Paragraph 1 are hereby appropriated for expenditure. Such appropriation shall be based upon the Fiscal Year 2005-06 Operating Budget in a ratio of 365 to 90. 3. All annual contracts, leases and obligations previously entered into and agreed to by the Conference Center Authority may be renewed. The funds necessary to finance such renewals are hereby appropriated. 4. The distribution of the appropriations, transfers and reserves to the various accounts of the Conference Center in accordance with generally accepted accounting practices and consistent with the approved budget is hereby authorized. 5. The rollover of any outstanding encumbrances from Fiscal Year 2005-06 into Fiscal Year 2006-07 is hereby authorized. 6. The rollover of any unencumbered appropriations from Fiscal Year 2005-06 into uncompleted capital improvement projects is hereby authorized. 7. The staffing level for the Conference Center contained within the 2005-06 operating budget is hereby authorized for a period of ninety (90) days. 8, Consistent with the limitations set forth herein, any and all expenditures for, and agreements relating to, the programs and materials described in the budget may be expended or entered into under authority of the Conference Center Authority, are hereby approved and authorized, and payments herefore may be made. * * * * * * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2006 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk SP. AGENDA ITEM #6 CITY OF SOUTH SAN FRANCISCO INTER-OFFICE MEMORANDUM DATE: June 15,2006 TO: Honorable Mayor and City Council via City Manager FROM: Sharon Ranals, Director of Recreation and Community Services SUBJECT: Summary of Cultural Arts Commission Accomplishments A joint meeting of the City Council and the Cultural Arts Commission has been scheduled for Wednesday, June 21, 2006 at 6:30 p.m. at the Municipal Services Building. In preparation for this meeting, Councilmember Matsumoto requested information about the Commission's accomplishments since it was founded in 1994. Please find a summary attached. )b 411 IbtNl~' Sharon Ranals Director of Recreation and Community Services attachment cc: Cultural Arts Commission Cultural Arts Commission Accomplishments - 1994 to Present 1994 - First meeting in November; established organizational structure; standing committees and mission statement. 1995 - Inventory ofthe Arts; began work on CalTrain Project; conducted Mural Competition; explored grant and funding opportunities; began working on exhibits for Betty Weber Gallery; formed sub- committees; City acquires Windharp. 1996 - Began process for selecting sculpture at El Camino and Hickey; discuss future mural projects; worked on refurbishing of Windharp sculpture and park; installed and dedicated Prometheus Gives Fire to Man by Nicolai Larsen at Cal Train station; began planning for Breezeway Mural, formed sub-committee to recommend design to commission. 1997 - Selected Breezeway Mural finalists; selected and dedicated Doors of Avignon by artist John Pugh; presented Photography Show, Porcelain Doll Show, Sculpture/Fiber Art Show; created new programs "Young Artists" (age 13-19) Sister City and Poets/Writers Program; established guidelines for judging shows; dedication ceremony for sculpture at El Camino and Hickey; met jointly with Beautification Committee and Parks and Recreation Commission to highlight past accomplishments, forthcoming projects and explore opportunities for joint ventures. 1998 - Calls for entry for Grand Avenue location sought; began discussion on sculpture in Westborough Area sub committee selections; presented Bonsai Show and Student Art Show; open mural competition for building at Arroyo and El Camino (Grand Auto); publicity committee to work on promotional video; proposal for Sculpture Garden at Oyster Point Marina; mural proposal at Children's Center and Irish Town Green; proposal for Young Artist Scholarship. 1999 - Commissioned Transporting Oneself by Catalina Gonzalez; South City Ford Mural (formerly Grand Auto mural); Children's Center Mural; Spruce/Grand Mural Proposal; dedication of Millennium by James Russell; Commissioned Whimsical Windows, 500 Grand Avenue at Spruce, by Guided Imagery; Scholarship Program recipients selected; presented Youth Art Show, Bonsai Show, Poetry Nights; discussed commercial sites for art; and design for sign at Hickey and El Camino; Youth Poetry Competition; reviewed sculpture garden sites; begin discussion of Sculpture Loan program; created commission scrapbook. 2000 - Orange Park selected as Sculpture Garden site; conceptual plans approved by Commission, votes to use $20,000 of annual budget to purchase sculpture for the garden; $1 00 Youth Art Scholarship awarded to SSFHS student; work progresses on AT&T promotional video; Silent Auction/Spaghetti Feed Fundraiser planned and held, raises over $3,000 for scholarships; Bonsai Show, Children's Art Show, General Art Show and Porcelain Doll Show presented; $500 grant awarded to commission from California Casualty Management Co.; sub committee tours locations and art galleries for research for sculpture site locations and artists. 2001 - Video Project completed; presented General Art Show, Photography Show, and Youth Art Show; Youth Art Scholarship increased to $500; sculpture contest for central sculpture piece in garden held; 52 entries received, sculpture sub committee recommends 3 semi finalists; SafeHaven by Jane DeDecker chosen; commission begins to research and gather information for sculpture Loan Art Program. 2002 - $20,000 line item not renewed for FY 2002/03; Sculpture Garden Project is completed and dedicated; presented General Art, Youth Art, Bonsai and Porcelain Dolls Gallery Shows. 2 Youth Art Scholarships awarded in amount of $500 each; renovates Veteran's Flame at OMP; co-sponsors Youth Poetry Contest with Library; Commission recipient of ARTshare's Diamond Award; renames Youth Art Scholarship in honor of Jack Drago; purchases Best Friends and Heavy Load by Corrine Hartley for Sculpture Garden; continues research on Loan Art Program. 2003 - No budget item allocated for FY 2003/04; assists Library with judging in Teen Poetry contest; sponsors four Gallery Shows: Porcelain Dolls, Youth Art Show, Bonsai, General Art; first cycle of Loan Art Program begins; sub committee selects top four entries for recommendation to Commission, Yin and Yang by Keith Bush, Circumfusion by Esmoreit Koetsier selected and installed in Sculpture Garden; holds fundraising event "Art in the Park" all food donated, $1,800 raised; two Cultural Arts Jack Drago Youth Arts Scholarships awarded in amount of $500 each; Obelisk (entered in sculpture garden competition) purchased for installation in Sculpture Garden. 2004 - Presents four Gallery Shows; General Art, Quilt, Youth Art and Bonsai; Obelisk by Bruce Gueswel installed in Sculpture Garden; Commission hosts Poetry Night; two Commissioners assist Library in judging Teen Poetry Contest; hosts "Bad Art Night" to create art that will be auctioned off at Day in the Park, proceeds to benefit scholarship fund; votes to host raffles at each gallery show to raise money for scholarship fund; Youth Art Scholarship awarded; purchases Bronze Cranes for installation at the intersection of Hickey and Junipero Serra; approves plan to use unoccupied building at 212 Baden for ongoing art exhibits. South San Francisco Commission invited to visit City of Belmont to advise on formation of a commission. 2005 - Acquires Ponder (Yin and Yang) for cost of materials; approves second cycle of Loan Art Program, eight entries submitted, sub committee recommends 2 semi finalists, Unraveling Collagen by Julia Voss-Andreau selected for installation in Sculpture Garden; Youth Art, General ArtlPhotography, Bonsai and Quilting Shows presented; Public Art Brochure published; Bronze Cranes installed; acquires donations from service organizations for Youth Art Show; Youth Art Scholarships awarded; Commission creates stain glass items to be sold as a fundraiser at Day in the Park; acquires Stone Horizon by Bruce Beasley for installation in Brentwood Park. San Bruno Cultural Arts Commission visits South San Francisco to emulate programs. Produced "A Guide to Art in Public Places". 2006 to Present - Presents 4 gallery shows: Youth Art, General ArtlPhotography, Bonsai (cancelled due to illness; to be substituted with an "invitational" art show with selected artists), Quilt/Porcelain Doll; Commissioner and staff appear on cable television to promote Commission and Youth Art Show; first exhibit in on-going program at unoccupied 212 Baden set up. Publicity There have been several positive news, magazine and newsletters published on the Commission the past several years. These include: Chamber of Commerce newsletter, 2000; City newsletter, 2002; San Mateo County Times, "Sculpture Culture", October 2004 front page article; "Works of Art", Athletic Business, May 2005. These types of articles contribute to an enhanced community image. of public art in the City of South San Francisco the stunning mural Transporting Oneself takes the viewer on a journey through time and space so does this brochure invite the reader on a journey to discover an industrious and resilient community as revealed by its public and private art nstallations, In this century, the proclamation to the world Welcome, We are building our Communlty...through Art n this new m su pport of residents their commitment to ennlum, city leaders, with the overwhel and the business community, conti seek and encourage the placement As is, mlng nue By its subjective nature public art accomplishes many objectives, Public art beautifies and enhances the landscape It challenges, questions, and provokes dialogue. It impacts, defines, safeguards, and celebrates public space and the identity of the community, In the City of South San Francisco, each generation uniquely employed the accessibility of public art. From the intriguing historical murals of the Metropolitan Hotel to the scintillating steel lines of the Millennium, this foresight compelled the population to achieve a dynamic transition into contemporary society while stespecting the founding values of the past announcing "South San Francisco - The Industrial n the scenic backdrop of Sign Hill. This prominent image and historical artifact, perhaps what could be considered one of South San Francisco's first public art installations, nspi red the fledgling agricultural community to evolve Into a thriving 21 st century metropolitan area unabashedly City n the City of San Francisco by installing concrete block letters commercia ventures and n1929, business leaders invited the world to establish c "'-"'0 ~ "- ~ ~~~: r 1~f),r-r9 ~'!1h' 1 r L -" ' ,,",..J' ~ Credits: BROCHURE DESIGN' Olive Design, BROCHURE PHOTOGRAPHY; Scott BuschlTjil www.buschmanphot0, cotti~ and City staff Sue Perotti Ercie Santos, CUll Jral Arts Specialist Email: [email protected] Recreation & Community Services Email: [email protected] Manager Phone: (650) 829-3800 Web: www.ssf.net 33 Arroyo Drive South San Francisco, CA 94080 City of South San Francisco Recreation and Community Services roots South For more information on the South San Francisco Cultural Arts contact Commission, Genentech F ARTIST: Larry Andounders Statue LOCATION' erson f. ~ ". INS rALLED ~:~;ntech at \'QJStatue of a Colt 1 1; T -r iii.~,~l. ....-t. ~,."" "- - . -,., ~ : - ~ Iol', of _ Passage (not pictured) ARTIST: Randall Shiroma LOCATION: Boston Properties at 601 Gateway INSTALLED: 2002 t'bJKinetic Metal Sculpture (picture on back) ,. ~ ARTIST: unknown LOCATION: Gryphon Therapeutics at 600 Gateway INSTALLED: unknown fl)Fountain Sculpture ARTIST: Robert La Rocca LOCATION: Britannia Oyster Point at Oyster Cove INSTALLED: 2003 rfllBirthplace of Biotechnology ~ ~ landmark Sign ARTIST Habeeba Clark LOCATION' Genentech at 1 DNA Way INSTALLED 2001 tI) Phases, 2000 ARTIST: Linda Fleming LOCATION Hines Building at 701 Gateway INSTALLED: 2000 ~ Repose ARTIST: Randall Shiroma LOCATION: Boston Properties at 601 Gateway INSTALLED: 2002 ~ Numen (not pictured) ARTIST: Randall Shiroma LOCATION: Boston Properties at 601 Gateway INSTALLED: 2002 '0 ARTIST: unknown LOCATION Brentwood Shopping Center, Sidewalk corner of Northwood & Hazelwood INSTALLED unknown ~ ftnffi:r9 rmnmn ~ Life Tiles ARTIST Jeff ~qrtllllM ", and Rufus Butlet Sedet, LOCATION: South$M' Francisco BART S:@~, '" at 1333 Mt5Sm~':""a;;;' INSTAllED: 2Ql DNA Way ~ .--.- - .!Transporting Oneself ARTIST: Catalina Gonzalez LOCATION: 315 Airport Blvd near Lux INSTALLED: 1999 A mural that reflects the past, present and future of the transportation industry and the movement of man through time and space, ~The Doors of Avignon ARTIST John Pugh LOCATION: Breezeway between 321 & 329 Grand Avenue INSTALLED: 1997 The illusionary artwork is a "trompe l'oeil" which is French for deceives the eye. Inspired by a trip to Paris, the artist's vision for this walkway was an old street replete with European windows, doors, planter boxes and creative stone work. ARTIST: Nicolai Larsen LOCATION: SSF Cal Train Station on Dubuque Avenue under Highway 101 <11" INSTALLED: 1996 :....:.:. The mural conveys the Greek myth of Prometheus, It lends itself to an Interpretation of South San Francisco's transition from an industrial past, through the industrious present and to a biotechnical and culturally sophisticated future as the next millennium was approaching. iD~~! ", I;I~~ .~. 10.00- Prometheus Gives Fire to Man ~",'.?~~~1' ja~-'~! . , I '.~ I I . ~ Children's Center Mural (not pictured) ARTISTS: Dennis Crossland, Cultural Arts Commissioners, volunteers LOCATION: Children's Center Stairway near 520 Tamarack Lane INSTALLED: 1999 This mural was a joint project that involved children, their parents, volunteers and Commissioners, The project was under the direction of artist and Commissioner Dennis Crossland and was supported by the Commission, the School District and the Children's Center. Wi ~4P ~., Whimsical ndows ARTIST: Guided Imagery & Production LOCATION: 500 Grand Avenue and Spruce INSTALLED: 1999 17 interactive trompe l'oeil murals tell stories towards self and others, ARTIST: Carlota Espinoza LOCATION: East Walls of Metropolitan Hotel at DEDICATED 1985 Commencing in 1980, this was a project named "Paint the Town" and initiated by the South San Francisco Downtown . Merchants Association wishing to illustrate the City's proud heritage Pictorial History of South San Francisco from 1835 to 1985 "----' of joy and kindness 220 Linden Ave OYSTER POINT MARINA ~. Brentwood Shopping Center 9, Statue of a Colt Westborough at Junipero Serra 18, Millennium SAN FRANCISCO BAY . o I .{ OYSTER POINT ~ MARINA/PARK -.:J BRISBANE --------- Grandview Dr. SAN BRUNO CANAL '. . OYSTER COVE MARINA ~ Park Sign Hill Park 25, Sign Hill- South San Francisco, The Industrial City Orange Memorial 19. Veteran's Flame 20, Safehaven 21 , Best Friends 22, Heavy Load 23, Obelisk 24. Ponder (Yin & Yang) ,~ Ave. tt'l;' "",~ ~(.,t; Blvd, 101 ,.......,. ~.~ '" ",...,,<08 . . Forbes 0~ eoo o Oyster Point ~qSr G'rql} <1,,/1-. ~ ~I ,I I'.J , .\e~\e\O '-~ ~I ,....-' ,1 SAN BRUNO MOUNTAIN COUNTY PARK ,- ,. J :I: .. a- Q ~ .. '< Mitchell Ave, South I San Francisco Caltrain Station 'b % ~. ;0''" ~ ,~ 0- ,,' , '. /> (/1}<Je" "'"e. , , - ,.J . - l' VA' ; ..,'J.! ... Downtown SSF 12, The Doors of Avignon 13, Transporting Oneself 14, Children's Center Mura 15. Whimsical Windows 16. Pictorial History of South San Francisco from 1835 to 1985 ,-...~'"-~ '. t, '""I i (',_ \. ~ ", ~'v ~ ~ ~'>~. '>~"'oo I SSF BART Station 0, Life Tiles SiSter C't' 1;~ I 'es 8ll1d. ?y~ \'91-cr Lux ~': ... o /!i ~ " ,Jf , flCitYf HallJ i <(' .!if ~ ~ ~. <(' r:: -8 :J ,/ No. Cana/4lfe. . ~'A <(' .!if ~ ~ Tamarack e', 4t" Miller AVe. 3rd Gr:"d AVe. e 2"d 'ff Bade" AVe, ! Commercial AVe. F(dilrodd Ave. ,/ ,,\ 'l\ \ " i <(' 1!1 ;: J1- ~ SIGN HILL PARK / __-_"_1 East of Highway 101 1. Phases, 2000 2. Repose 3. Numen 4, Passage 5, Kinetic Metal Sculpture 6. Fountain Sculpture 7, Birthplace of Biotechnology Landmark Sign 8. Genentech Founders Statue 11, Prometheus Give Fire to Man 7. Windharp -.... ,/ SAN BRUNO , ;J. Park Way .-0 ,/ i_ , , / , / , ",.. \,. --' (SDr. ~ -qRAN~E '. MEMORIAL ","" PARlrK l of 0' ~' / , Q" 00" o,,"~~/ ~ ' ,/ ,/' '../' , ~ <;, ~, "'0 1, 0;.. ..s\~~" Q" 00 Q" ~~.. (I."....o 0<,)" ~o ~....oo Yo.....'" t oQ" " 00 ~... ~",o"" 0"0- ~ , I; ::::- I , ~~ "',z, ?}.. , C',~, '<Z~B '~ll:r " i <(' 5 E ~ o . ,<-0/ oe,<1>1> ~o<:< ~ ff!' <(' ~ ;,~ ~ " ~~ 4fq' e~ 't -1~. ~ ~~o , , , , " PUBLIC BUILDINGS ! "'#~~, _ BART ,'- " / ' , .' I / " I... , , ',/ % J'J;.:. 0., ... 1'<?, CALIFORNIA GOLF AND COUNTRY CLUB l~tfil .. \ rr'1 D 1'1 Q" "'''' ,'" ,;;0; ,<<,,~ , ~ ~ ~? O'll ~"'/ tJ f/" ~~ "if ,0 ~ ...::sP ~"'7 ~k ~ N Q" (.0",,0 .; , , Q" ~./' ~ 't tfe' 'S:-~e <.'" ",f Oe/ 1,.01} t~ "1L-~ \ ,'^ /~" , '~o(- /;,\\",0; " ~' / / .' , , \ , <,)"...11)1, \\ic\<e~ SI,d, \. '" ~ o '& .. ~ '" DALY CITY / ,.' I . , , , SP. AGENDA ITEM # 7 Staff Report DATE: TO: FROM: SUBJECT: June 21,2006 Honorable Mayor and City Council Marty VanDuyn, Assistant City Manager CALTRAIN STATION RELOCATION RECOMMENDATION Review status report and proposed changes to the design and schedule for the Caltrain Station Relocation as presented by Ian McAvoy, Chief Development Officer at Caltrain and provide direction to staff for further evaluation and coordination. BACKGROUND/DISCUSSION During the past year, Caltrain has been working with City staff on the conceptual design ofthe new Caltrain station. The current station is located at the intersection of Dubuque Avenue and Grand Avenue and consists of a platform, two small shelters and parking. Access to the station is by the Grand Avenue overcrossing the train tracks and a stairway down to the track level. The station lacks adequate lighting and security is a concern during night time. There are private shuttle buses that serve this station for the East of 1 01 businesses but SamTrans buses do not serve this station. The new station will be relocated further south towards the intersection of Grand Avenue and Airport Boulevard adjacent to the Caltrans maintenance yard. The new station is intended to have better visibility/security, provide direct pedestrian/bicycle connection to the East of 101 via an under-pass, accommodate additional tracks and have easy access to the downtown area. The original concept prepared by Caltrain, included accommodation for four tracks with one center platform and two outboard platforms. Caltrain had also prepared a model for the original concept with various options including pedestrianlbicycle connections crossing over as well as under the tracks. Caltrain will bring this model to the Study Session for further viewing by the Council. The existing Caltrain parking lot will remain as the primary access to the station and parking for the commuters. The City-owned lots at 178/180 Airport Boulevard would be used to provide access to the downtown side of the station for passenger drop-off as well as pedestrian access to SamTrans bus station on Airport Boulevard. The City is also negotiating with Caltrans to purchase the lot at the corner of Airport Boulevard and Grand Avenue for better access to downtown and a future master plan for the land use surrounding the station. South San Francisco Caltrain Station Update 1 DRAFT Proj ect Purpose Improve safety by eliminating the uncontrolled outboard/center platform arrangement Add operational flexibility and reliability with new station location and track enhancements . I nteg rate Improve station appearance and with downtown 2 ty by i I i Increase connectivity and accessib adding access from the east side DRAFT Original and New Concept Original Concept 4 mainline tracks plus grade separation at So. Linden One center platform and two outboard platforms Shuttle/Kiss-N-Ride off of Executive Drive Pedestrian overpass or underpass New Concept 2 mainline tracks One center platform Northern pedestrian underpass Upgraded parking DRAFT 3 New Concept Rationale Reassessment of operationa needs Future service levels do not require 4-track Functionality as a destination station Constructability Funding availability SSF Program comprised of components 4 DRAFT Meets City of San New Concept Goals 's Francisco 5 Economic Development and Diversification Easy access to public transportation Shuttle area near downtown ncrease Connectivity and Accessibility Provides link between downtown area and east side Promote Transit Opportunities for TOO and multi-modal hubs Enhance Community Character Cohesive image the unifies both sides of the highway DRAFT "......" ,/' ,...... .~' ... """",-~....'-" ,~~- ....~.,..,---. .,..,. -:;y -.:.~.:' ~ .~..... ~'">:'<i" ill , . · t, -jiiWn ,- ~ ..1.; "...,~~ :. -~~?~ ~r- -~l-- ~ ': :.. ,r:=~. ~"'~ ..__~_,.. _. __,__". ' ~~~- -'::.;;.-,~ \." . :~.~~.:_~}-"",,"-~,..v _ ~ -~7:r~,.',:"'"7'~- .~........../ ,. "\~' '--",'." '.' --., ..- "" , ~ . -, . .-.......,- .~\"""'. -.' "i'\ . . ,,) " ./ . ';"'" ~", "", -., / " 4'\'...." ' . ,c r".,..< ~. . . ..-.... \, ..... "'. " \ "'i'~ </> ./ . ... ' ~- ,.".,..., \ ' . ,- . . " \,;~ ... " 2'.'-" .... . , '. . ,. ;:;~;, \( '.', "', .." \It \', ___~~! '.- .\ \\ I. \ r....-- \ , ~;~~~. ~ '. ....' -' ~ ,. -~. --., "" .-' .,.-- .-., ..~..", .-- -- .......-.. .,.--.. .--~ ......--.. ---..- \ \ 6 South San Francisco Caltrain Station ~_....""'" \ DRAFT 7 Station Project Components Improve Safety Center platform + amenities North pedestrian underpass Refurbish yard tracks Add operational flexibility and reliability Mainline track upgrade Additional crossovers Upgrade pocket tracks Optimize signal system DRAFT 8 Station Project Components (cont' d) mprove station appearance Upgrade parking ncrease connectivity South pedestrian underpass Kiss-n-ride off of Airport Blvd DRAFT 2010 Schedule 2009 Proposed Proj ect 2006 2007 2008 1nVironmental plea ranee r I \l 35% 100% 65% 195% Bid Construction 9 DRAFT 10 Next Steps - Continue to refine conceptual design Coordinate with City of SSF Coordinate with Caltrans DRAFT