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HomeMy WebLinkAbout06-16-2005 Minutes ~'t\\ SAN A ~~C ~""~. a ~,~.Q. ~~,:u t~~ ::.. a;.~l~ .... t: fill_ "!',:;-I,~;~~mn;l ~ CJ~,~;O ~~ ~--~-,,--...._-- (! ~"~ 4lIFOR~\: MINUTES June 16, 2005 CITY OF SOUTH SAN FRANCISCO REGULAR PLANNING COMMISSION TAPE 1 7:30 D.m. CALL TO ORDER / PLEDGE OF ALLEGIANCE ROLL CALL PRESENT: Commissioner Giusti, Commissioner Honan, Commissioner Prouty, Commissioner Romero, Commissioner Sim, Vice Chairperson Zemke and Chairperson Teglia ABSENT: None STAFF PRESENT: Planning Division: Thomas C. Sparks, Chief Planner Susy Kalkin, Principal Planner Steve Carlson, Senior Planner Mike Lappen, Senior Planner Steve Kowalski, Associate Planner Patricia Cotla, Office Specialist Peter Spoerl, Assistant City Attorney Dennis Chuck, Senior Civil Engineer Sergeant Alan Normandy, Planning Liaison Brian Niswonger, Assistant Fire Marshall City Attorney: Engineering Division: Police Department: Fire Prevention. CHAIR COMMENTS AGENDA REVIEW ORAL COMMUNICATIONS None Colleen Bedrosian, 24 Escanyo Drive, was concerned with a notice she received from the San Mateo County Planning Commission noting that they will consider approving in-fill on 4.5 acres of Westborough and Juniperro Serrra Boulevards. She noted that there was a proposal to build housing units on that site and added that the drainage system is inadequate. She suggested that an environmental review be done before the any landfill is approved for this property and that they consider putting a park rather than homes in that area. Chief Planner Sparks noted this is the "Buttonhole" property. It is County property. The City has been in contact with them. He added that there are CEQA issues with the site. He added that there would be a City representative next week at the County meeting. Commissioner Prouty asked if the drainage pipe was the one that caused the sinking of the Olympic Avenue properties. CONSENT CALENDAR 1. Approval of Regular Planning Commission minutes of May 19, 2005. 2. Arco-Kenwood/Owner Sign-A-Rama/Applicant 106 Hazelwood Drive P05-0052: SIGNS05-0016 (Continue to July 7, 2005) Type "C" Sign Permit to allow four (4) tenant directory signs located throughout the Brentwood Shopping Planning Commission Meeting of June 16, 2005 Center in the C-1 Retail Commercial Zone District in accordance with SSFMC Chapters 20.76 & 20.86 3. Westborough Shopping Center/Owner Khanh Tran/Applicant 2280 Westborough Blvd P05-0068: UP05-0016 Use Permit allowing the conversion of a 1,612 square foot video store into a restaurant within 200 feet of a residential district in the C-1 Retail Commercial Zone District in accordance with SSFMC Chapters 20.22 and 20.81. Motion Honan / Second Zemke to approve the Consent Calendar with the exception of item #1. Minutes removed from the Consent Calendar to allow Assistant City Attorney Spoerl to check if there was a quorum that would allow the Commission to approve the minutes. Continued review of the minutes to the next regular meeting. PUBLIC HEARING 4. P.T. & Thankam Mammen/Owner & Applicant 19 & 21 Chateau Court P04-0148: DR04-0090, PM04-0004 & PUD04-0004 Tentative Parcel Map to split a 26,870 square foot lot into two parcels: Parcel A 15,300 sf and Parcel B - 11,570 sf, a Modification of a Residential Planned Unit Development allowing a new 3-story single family dwelling containing 4,420 square feet and Design Review of a new single family dwelling, situated at 19 Chateau Court, in the R-1-C-P Single Family Residential Zone in accordance with SSFMC Chapter 20.84 and Title 19 (Subdivision Ordinance). Public Hearing opened. Senior Planner Carlson presented the staff report. The applicant noted he was available to answer questions. Gerardo Palomo, spoke in favor of the project. He noted that the project was good for the community because the new home would bring more light to the neighborhood. Celso Espiritu, also spoke in favor of the project and noted that this will upgrade the area. Public Hearing closed. Commissioner Prouty was concerned with the slope and lot drainage. He questioned if the architect measured from the lot to the street for the slope. Project Architect noted that this was studied with engineers and the slope was dealt with in the study. Commissioner Prouty noted that the grading might cause more loss of houses in the area. The Project Architect pointed out that it would be mitigated because they are going to be installing retaining walls. Commissioner Prouty noted that there are different culverts that go through the area and it looks like there is one that is being cut off by the house. He questioned if this was addressed. The applicant noted that a drainage culvert was revised and the plans did not reflect the changes. Commissioner Prouty noted that he did not feel comfortable making a decision without the correct information. Commissioner Prouty noted that some of the pipes seem to disappear on the plans and questioned if they were being removed. The applicant noted that the drainage lines were changed but they were not reflected on the plans. Senior Planner Carlson referred to retaining walls on page A-8 that would help with slope concerns and handed a geotech report to Commissioner Prouty for review. Commissioner Honan noted that the home is large and questioned why tandem parking was being allowed. Senior s:\Mi""c<tes\Ob-1.b-05 RPC Mi""c<tes,G1OC p~ge :2 of T Planning Commission Meeting of June 16, 2005 Planner Carlson noted that the home is a 4000 square foot home, which requires 3 parking spaces and that the SSF Municipal Code allows tandem parking.. Commissioner Honan was concerned with 4 bedrooms and 6 bathrooms. P.T. Mammen, owner, noted that the home is for one family and felt that tandem parking is the easiest way to meet the requirements. He noted that it is beneficial to have 6 bathrooms because it is more convenient for guests to have their own bathrooms. Commissioner Prouty was concerned with allowing tandem parking. He felt tandem was only necessary in extreme circumstances. Chairperson Teglia questioned if the applicant explored having the garage in different areas of the property. Mr. Mammen noted that there are areas on the property that are too steep to put a garage on. Senior Planner Carlson noted that the architect was matching the garage pattern with the neighborhood. Commissioner Romero and Senior Planner Carlson discussed the retaining wall on sheet A6. Senior Planner Carlson noted that the south elevation is the tallest portion of the retaining wall. Chairperson Teglia noted that there is a full bath next to the elevator and suggested having a V2 bath instead. Commissioner Prouty noted that the garage could accommodate a 4 car garage. Mr. Mammen noted that his wife has a bad knee and this is why an elevator is needed. He also noted that they need housing for guests and the downstairs area is a reception area. Commissioner Honan noted that the size of the house concerns her. She noted that the largest home in the neighborhood is 2,754 square feet and this house is 4,420 square feet. She added that each floor is the size of an average in SSF and felt that the house does not fit in with the character of the neighborhood. Commissioner Honan also noted that tandem parking was her concern. Assistant City Attorney Spoerl noted that the City's guidelines allow for tandem parking and there are not any guidelines limiting tandem to certain lots. Commissioner Romero recommended that the ground floor full bathroom be converted to a '12 bathroom. The owner concurred. Commissioner Honan suggested taking three separate motions. Motion Romero / Second Giusti to approve P04-0148: Tentative Parcel Map (PM04-0004) and Planned Unit Development (PUD04-0004). Noes: Absent: Abstain: Roll Call: Ayes: Commissioner Romero, Commissioner Sim, Commissioner Giusti, Commissioner Honan, Commissioner Prouty, Vice Chairperson Zemke and Chairperson Teglia None None None Approved by unanimous roll call vote. Motion Romero / Second Giusti to approve P04-0148: Design Review DR04-0090 Roll Call: Ayes: Commissioner Romero, Commissioner Sim, Commissioner Giusti, Vice Chairperson Zemke and Chairperson Teglia Commissioner Honan and Commissioner Prouty None None Noes: Absent: Abstain: Approved by majority roll call vote. s:\MivcL<tes\OG':1G-OS RPC. MivcL<tes, clOD p~ge 3 of T Planning Commission Meeting of June 16, 2005 s. John W. & Lynn J. Bacon/Owner Michael Nilmeyer/Applicant 220 Shaw Rd P05-0064 & UP05-0014 Use Permit and Design Review allowing the conversion of a one-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily vehicle trips and 24 hour operation. Public Hearing opened. Senior Planner Carlson presented the Staff Report. Michael Nilmeyer, architect, noted that the building is being upgraded for Fed Ex Home. He noted that independent contractors do the deliveries and they take the leased trucks home. He noted that the front of the building was re-Iandscaped. He noted that there is an issue with the roll up doors. He added that truck drivers need to drive into the building, which requires 12 exhaust fans. When the building gets filled with carbon monoxide they need to bring in fresh air and he wants to covert some of the existing roll up doors to louvers to allow fresh air. Chairperson Teglia noted that many facilities have this type of ventilation system and roll up doors are not needed to mitigate this issue. He questioned where the railroad spur was located. Mr. Nilmeyer noted that it is on the westerly side of the building. There is a strip of land that is 30 feet wide. Chairperson Teglia noted that he would prefer having the ingress and egress of this facility on the sides of the building. Mr. Nilmeyer noted that the narrow strip is 15 feet wide and the trucks would not meet the turning radius. Public Hearing closed. Commissioner Giusti questioned the drivers taking the trucks home. Mr. Nilmeyer noted that the vans are taken home or parked elsewhere, but not on the site. Commissioner Prouty questioned if the roll up doors would be sealed off. Mr. Nilmeyer noted that one roll up door would be used for the ramp; others will be used for ventilation and the remaining doors will not be utilized. Commissioner Prouty suggested putting a fac;ade in the front of the building to make it look nicer. Chairperson Teglia agreed that the loading dock theme can be eliminated and change to a nice fac;ade. Vice Chairperson Zemke was concerned with delivery trucks parking offsite. He questioned what the average size of a Fed Ex Home delivery truck. Mr. Nilmeyer stated that they are about 20 feet long similar to a Ford F150. Vice Chairperson Zemke questioned what the City's requirements are in terms of parking a commercial vehicle in residential zones. Senior Planner Carlson noted that it is determined by weight and the state allows up to vehicles up to 10,000 pounds of gross vehicle weight. If the driver resides in SSF with a valid business license they can park their vehicle in their neighborhood as long as they do not exceed the allowed weight. Commissioner Romero asked that a condition of approval be added to require independent drivers to acquire a business license if they are going to be operating their business within the City. Senior Planner Carlson noted that this was done by some of the truck drivers in the past. Senior Planner Carlson added that the Commission can add a 6 month review. Commissioner Romero was concerned with having commercial vehicles use all public parking and felt that this needed to be reviewed to avoid future problems. Chairperson Teglia was concerned with the facility growing and not being able to accommodate overflow. He added that trailers will be stored in other areas and then there will be greater impacts. He questioned if a condition can be added to keep operations on the site without overflow to the street and other businesses. Senior Planner Carlson noted that this can be done by limiting the number of trucks that are allowed to be parked at one time. He suggested adding details such as sizes of trucks, identification number and gross vehicle weight. Chairperson Teglia asked to add a condition that any of the vehicles whose owners are in SSF be stored on that s:\Mi""c<tes\Ob-1.b-05 RPG Mi""c<tes,c\oc p~ge -'I- of T Planning Commission Meeting of June 16, 2005 property. Chris Perkins, Fed Ex, noted that the business model for Fed Ex home delivery is entirely encompassed upon the contractors driving the vehicle to the facility and then taking the vehicle home. Chairperson Teglia questioned if there is going to be a problem in containing all the trucks within the site during the holidays. Mr. Perkins noted that this factor has been built into their projections for overflow. Senior Planner Carlson suggested that the Commission consider adding an annual review. Chairperson Teglia added that they also include a condition that all SSF domiciled vehicles remain on the project site. Assistant City Attorney Spoerl noted that research is needed on this issue and would respond to the Commission via Inter-Office Memorandum. Mr. Nilmeyer respectfully asked if the Commission could make a decision on the project and not continue the item. Chief Planner Sparks asked that the Commission allow staff to review the condition for legal purposes and see if it is sustainable. Commissioner Honan supported the one year review and with the opportunity of changing the Use Permit Conditions at that time. Commissioner Romero and Chairperson Teglia discussed continuing the item and the implementation of the condition of approval for the Fed Ex vehicles. Chairperson Teglia suggested that the application could be approved with a review of the conditions of approval at the next regular meeting. Motion Teglia / Second Prouty to approve POS-0064 & UP05-0014 with the following conditions to be reviewed at the next regular Commission meeting with a response from the Assistant City Attorney: · All Shaw Road roll up doors be filled in with an appropriate fa~ade for the building . The building shall have a proper ventilation system. . All class A trailers be parked on site . SSF domiciled vehicles be allowed to park on the property overnight. · One year annual review On the Question: Commissioner Honan asked how she would vote if in favor of some conditions and not others. Chairperson Teglia clarified that his motion is for approval of the project and for review of the conditions at the next regular meeting for final approval. Recess called 9:28 p.m. Recalled to order at 9:36 p.m. Chairperson Teglia noted that the Assistant City Attorney is unsure legally supporting the condition. He added that the Commission can approve the project with the amended conditions contingent on the City being able to legally enforce these and if not the conditions will be stricken. Amended Motion Honan I Second Romero to approve POS-0064 & UPOS-0014 without the condition requiring parking of the vans on site. Amended Motion Roll Call: Ayes: Commissioner Romero, Commissioner Sim, Commissioner Giusti, Commissioner Honan, Noes: Commissioner Prouty, Vice Chairperson Zemke and Chairperson Teglia Absent: None Abstain: None Amendment to the motion approved by majority roll call vote. Chairperson Teglia noted that the approval only removed the requirement that all SSF domiciled vehicles be stored on the property. He added that it is the Commission's intention that this be reviewed by the Assistant City Attorney and return to the Commission when they review the use permit. Motion Roll Call: Ayes: Commissioner Romero, Commissioner Sim, Commissioner Giusti, Commissioner Honan, Commissioner Prouty Vice Chairperson Zemke and Chairperson Teglia s:\MllI\.utes\06-1.6-05 RPC MllI\.utes,cjoc p~ge5of T Planning Commission Meeting of June 16, 2005 Noes: None Absent: None Abstain: None Approved by unanimous roll call vote. 6. Sharon E. Williams/Owner Sharon E. Williams/Applicant 152 Utah Avenue P05-0036: DR05-0021 &UP05-0011 Use Permit and Design Review allowing the conversion of a single tenant building into a multi-tenant building with exterior building changes, landscaping upgrades and open at-grade parking for 40 vehicles, situated at 152 Utah Avenue in the Planned Industrial Zone District (P-I) in accordance with SSFMC Chapter 20.32 & 20.81 Public Hearing opened. Senior Planner Carlson presented the staff report. Commissioner Sim asked if the comments from the DRB were met and if the exterior lighting fixtures minimized offsite glare. Senior Planner Carlson noted that they were met and the Police Department and SSF Municipal Code requires that all light fixtures be designed to minimize off site glare. Commissioner Honan questioned if the first five spaces of the parking lot could be eliminated to increase landscaping and aesthetics of the building. Senior Planner Carlson noted that this would improve the site and it would increase the landscaping by 800 square feet. He pointed out that the trash container would be visible from certain areas. Commissioner Prouty and the architect discussed moving the trash container to spaces 3 & 4 with landscape screening. The architect agreed that this could be accommodated. Motion Prouty I Second Sim P05-0036: DR05-0021 & UP05-0011 with the condition that spaces 3 & 4 be removed to allow the trash containers in there with a landscape screen. Approved by unanimous voice vote. ADMINISTRATIVE BUSINESS 7. Capital Improvement Program 2005-06 CITYWIDE P05-0062: PCA05-0001 Adoption of Planning Commission Resolution Finding that the Proposed Capital Improvement Program is Consistent with the adopted City General Plan, in accordance with Government Code, Division 1, Section 65401 . Senior Civil Engineer Chuck presented the Staff Report. Commissioner Romero asked that the City include connecting Juniperro Serra between SSF and Colma together with a safe sidewalk. Senior Civil Engineer Chuck noted that they would work with City Maintenance to find a resolution for this. Motion Zemke I Second Prouty to approve a resolution finding the CIP consistent with the General Plan. Approved Resolution 2643-2005 by unanimous voice vote. s:\MLvcCiteS\Ob-1.b-05 RPC MLvcCites,v10C p~ge b of T Planning Commission Meeting of June 16, 2005 ITEMS FROM STAFF Chief Planner Sparks noted that the Council Subcommittee for 111 Chestnut met in the afternoon and directed that the project return to Council as soon as possible. Chief Planner Sparks asked that the Commission cancel the July 7th Regular meeting. Motion Giusti I Second Prouty to cancel the July 7,2005 regular meeting. Approved by unanimous voice vote. ITEMS FROM COMMISSION Commissioner Giusti questioned when Starbucks was going to open. Chief Planner Sparks noted that they are in the Building permit process and the opening date is still unknown. Commissioner Honan noted that there are too many newspaper stands in front of Smart & Final and asked that staff see if there is an ordinance to regulate these. Chief Planner Sparks noted that there is not an existing ordinance and it may be difficult to enforce. Commissioner Romero noted that near the Marbella project there are individuals turning left and backing up onto oncoming traffic. He asked that this be looked at to find a solution. ITEMS FROM THE PUBLIC None ADJOURNMENT Motion Prouty I Second Sim to adjourn the meeting. Approved by unanimous voice vote. 10:06P.M. Thomas C. Sparks Secretary to the Planning ommlSSlon City of South San Francisco Ma~ cna~er;L Planning Commission City of South San Francisco TCSjbla s:\Mi",,,,teS\Ob-1.b-05RPG Mi""C{tes,,,oc p~geTof T