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HomeMy WebLinkAbout06.14.21 MinutesMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF SOUTH SAN FRANCISCO HELD ON June 14, 2021 The meeting was called to order by Chair L. Mercado at 6:07pm, followed by the Pledge of Allegiance. Present were as follows and a quorum was declared: PRESENT: Commissioners S. Pitocchi, D. Vong-Spillan, L. Mercado, T. Powell and M. Rashid ABSENT: Tenant Commissioner L. Trujillo Members of the Board asked that the ED inform the City, that Tenant Commissioner L. Trujillo has missed more than 3 consecutive meetings and per the City Policy on Commissioner Responsibilities, after 3 consecutive absences the Council can consider removal and replacement of the Commissioner. The ED will notify the City. PUBLIC COMMENTS: Former Commissioner Luis De Paz, was present and wanted to thank fellow Commissioners for all their support during his time on the Board as he learned a lot from serving on the Board and taking action on many items during the pandemic and the hiring of the new Executive Director. Vice -Chair Pitocchi thanked former Commissioner L. De Paz for his service and dedication on the Board during those difficult times. PREVIOUS MINUTES: A motion was made by Vice Chair S. Pitocchi to approve the minutes of the Regular Meeting of 5-10-21 with amendments and seconded by Chair L. Mercado, motion passed unanimously. A motion was made by Vice Chair S. Pitocchi to approve the minutes of the Special Meeting of 5-24-21 and seconded by Commissioner D. Vong-Spillan, motion passed unanimously. CLOSED SESSION: A. Anticipated Litigation Government Code Section 54956.9 9(d)(2)-(4) (3 cases) B. Security Concerns C. Management Voucher #1122 Legal Services The Board went into closed session at 6:22pm and came out of closed session at 6:59pm. No report from closed session APPROVAL OF DISBURSEMENTS: Chair L. Mercado requested that for future meetings, we include invoices for all Credit Cards with list of Disbursements. D. Vong-Spillan made a motion to approve Management Vouchers 1112 to #1145 and all ACH payments, seconded by Commissioner T. Powell. Motion passed unanimously. NEW BUSINESS: A. Conversation & creation of subcommittee to select additional institutions for reserve holding or long term investing. Chair L. Mercado stated he cannot serve on this committee and requested that another Commissioner volunteer. Commissioner M. Rashid volunteered and will join Vice Chair S. Pitocchi and the ED and report back to the board. B. Discussion and consideration of Commissioner Stipends and payments. The ED stated, Commissioners are under the City's payroll system and CalPERS account so there are concerns on how making the switch would work. The ED will follow up with the City to address those questions and report back to the Commissioners at the next meeting. No action taken C. Report back from Chair L. Mercado, Vice Chair S. Pitocchi and the ED. The Committee reported that the City provided a list of various vendors who they have contracted with who can do a Feasibility Study and provide referrals for architects . The city provided information on surplus properties and reported that the School District also has surplus property due to a school closure and there is a Lowes site available as well. The City is interested in a partnership to apply for a Community Grant in the fall and looking at housing opportunities. D. Report from ED as to automation and that a vendor has been selected to automate operations that includes: Monthly reports, maintenance etc. Commissioner D. Vong- Spillan asked for the security specs, encryption? ED did not have all the details available for the meeting so will follow up with that information for the next meeting in July. Chair L. Mercado also asked if there was additional hardware needed to purchase or install. ED will also follow upon that question. E. Review & Approve Policy on Emergency Contingency Plan for closing, reopening and providing services during a State of Emergency or Natural Disaster. The Board would like to have an actual plan to attach to the policy and requested that it be presented at least 30 days prior to the scheduled Board Meeting for review by the August meeting. No action taken, matter will be revisited after a plan is submitted. EXECUTIVE DIRECTOR REPORT: The ED reported on the status of Assignments from the prior ED and current request made of the current ED. The ED went line by line for clarification. It was also reported that emails will be transferred to the new email system on Thursday 6-17-21 so all existing emails will be transferred over to the Housing Authority Outlook Account. Roof Bid, currently working on the Bid packet and will send it out as soon as it is completed. CLOSED SESSION: A. Executive Director Performance Review Board went into closed session at 8:36pm and came out of closed session 9:30pm No report back from closed session. COMMENTS FROM COMMISSIONERS: Chair L. Mercado asked the ED to send a notice to all tenants about rules and keeping common areas free of any obstruction, overgrown vegetation and debris. Chair L. Mercado wants the tenants to know that the Housing Authority is not liable for the removal of any items that are not authorized or placed in common areas that can be considered a safety hazard. A notice needs to be sent to tenants to inform them about Emergency Water Rationing as the State is in a severe drought and everything needs to be done to conserve water at this time. Chair L. Mercado asked the ED to follow-up with the City about the $40.00 gift cards that are being distributed by the City, and inquire on how tenants can sign up. Chair L. Mercado thanked Tenant Commissioner M. Rashid for his invaluable input and insight, on the Board. Commissioner D. Vong-Spillan, requested that we contact SSFPD to ask them if they can attend a Board Meeting in the future to provide information to the Community on safety. Meeting adjourned at 9:46pm Seal twit on Attest l Secretary