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HomeMy WebLinkAbout03.08.21 MinutesMINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF SOUTH SAN FRANCISCO HELD ON MARCH 8, 2021 The meeting was called to order by Chairperson D. Vong-Spillan at 6:08pm, followed by the Pledge of Allegiance. PRESENT: Present were as follows: Commissioners S. Pitocchi, T. Powell, L. De Paz, L. Mercado and D. Vong-Spillan a quorum was declared. ABSENT: None PREVIOUS MINUTES: Comments were made by Vice Chair Mercado that he would like to amend the minutes of February 8, 2021 to include specific items he and Commissioner De Paz had reported regarding their meeting with the City. Commissioner Pitocchi suggested that both Vice Chair Mercado and Commissioner De Paz send their comments in bullet points to the Executive Director so they could be included as amendments to the minutes. Vice Chair Mercado made the motion to amend the minutes with the bullet point corrections and defer for the next meeting for review and approval. Seconded by Commissioner De Paz. Motion passed unanimously PUBLIC COMMENT: None Chairperson Vong-Spillan requested we move Public Comments right after roll call on the Agenda for future meetings. BOARD ACKNOWLEDGEMENT: Board Acknowledged International Women's Day, March 8, 2021 BOARD TRAINING: Greg Rubens, Legal Counsel for the Housing Authority gave a training on "The Brown Act" The power point slide presentation was sent to all Commissioners for future reference. NEW BUSINESS: A. Approval of Annual Renewal HAARP Policy Chairperson Vong-Spillan stated approval should be done under the condition that the deductible for the Truck is raised to $1000 for Collision and $1000 for Comprehensive so we can see a cost savings on our renewal policy. Motion made by Chairperson Vong- Spillan to approve the renewal with the changes to the deductibles as stated, seconded by Vice Chair Mercado. Motion passed unanimously B. Approval to Apply for The Paycheck Protection Program After much discussion about the program and detailed information provided by Vice -Chair Mercado as to the benefits of applying for PPP. A motion was made by Vice Chair Mercado to direct the Executive Director to apply for the PPP Loan 2 for February 2020 payroll expenses and future payroll expenses and also apply for the PPP Loan Forgiveness. If the application is approved and a loan is offered the Executive Director will bring back that information to the Board to review the terms and conditions before making final approval. Motion was seconded by Commissioner Pitocchi. Motion passed unanimously. Chairperson Vong-Spillan suggested that an emergency meeting be scheduled as soon as the Executive Director gets the loan offer. C. Discussion of Roof Project Chairperson Vong-Spillan gave background information asto the roofing project and the specifications that were provided to accommodate solar panels in the future. The project had reached the bidding process in 2019 but was tabled due to lack of funding. A motion was made by Vice Chair Mercado to form a subcommittee that would include Chairperson Vong-Spillan, Commissioner Powell and the Executive Director to bring back a plan to present to the Board for next steps of the roofing project. Seconded by Commissioner Pitocchi. Motion passed unanimously CLOSED SESSION: The Board went into closed session at 7:53pm. No report out of closed session OPEN SESSION: The Board came out of closed session at 8:08pm EXECUTIVE DIRECTOR REPORT The performance rating for SSFHA has improved and it is now at i00% compliant, high rating for yearly reporting and recertification is also at 100%. The Operating Budget for year 2022 was submitted and received by HUD on 3-5-2021 Yearly unit inspections were completed in person and by phone with the help of SSFHA staff and the cooperation and support of the residents. Commissioner Pitocchi requested to have the Executive Director write a letter to the Community on behalf of the Commissioners thanking them for their assistance in getting the inspections done under these challenging times. Commissioner Pitocchi also requested to send a letter to both Maintenance personnel who did the inspections during these challenging times. Commissioner De Paz added that a letter should be given to the Executive Director as well. APPROVAL OF DISBURSEMENTS: A motion was made by Vice Chair Mercado and seconded by Commissioner Powell to approve check # 1020 through #1055 disbursements and ACH payments. Motion passed unanimously. COMMISSIONER COMMENTS: Commissioner Pitocchi wanted to let the Board know that his interview will be in 2 weeks and he hopes to be reinstated and to continue his service on the Board. Commissioner Pitocchi stated he hopes to return so he can work with everyone an the Board to advance the vision of the SSFHA. Commissioner Pitocchi thanked Chairperson Vong-Spillan for all her hard work and leadership and hopes to return to serve alongside the rest of the Commissioners. Vice Chair Mercado also stated his term is up and is seeking reappointment and looks forward to seeing everyone next month and serve another 4 years. If not he will keep in touch. Chairperson Vong-spillan also stated she has an interview in 2 weeks and is hoping to be reappointed and if not will always be available as a resource to the Housing Authority as needed. Commissioner De Paz also wanted to thank and acknowledge Chairperson Vongspillan , Commissioner Powell and the Executive Director for all their hard work in recognition of National Women's Day. Vice Chair Mercado also wanted to reiterate being on the Housing Authority has made him appreciate the role of the Executive Director and the Chair and looks forward to being reinstated as he sees good things being accomplished by this Board. Meeting adjourned at 8:36pm Seal Attest Chairperson Secretary